Table 4-12 identifies the number of physical assets in Ontario threatened by a hazardous materials release within 500 feet of a site storing or using hazardous materials. A total of 30 assets are located near hazardous materials sites within the city. The total potential losses associated with these assets are over $59 million based on replacement costs.
Table 4-13 identifies the number of facilities located within areas of increased pollution (Census Tracts in the 50th percentile or greater), as indicated by Cal EPA’s Cal Enviro Screen dataset. These census tracts indicate a higher concentration of sites that use, store, or dispose of hazardous materials. Facilities and populations located near these areas with higher concentrations are at a greater risk of exposure. The entire city falls in the 50th percentile or greater for the Cal Enviro Screen dataset; therefore, all of the City’s CF and FOC inventory could potentially be impacted. This analysis shows potential losses of approximately $723 million could occur based on facilities that are located in these higher percentile census tracts.
Table 4-12: Critical Facilities and Facilities of Concern (HazMat Buffer 500 ft) Category Number of Facilities Potential Loss*
Critical Concern
Government Operations,
Modular
12 4 $18,198,542
Emergency Operations 2 0 $1,495,309
Water and Wastewater
Infrastructure, Pressure
Reducing Systems
6 0 $7,278,468
Recreational, Cultural,
Community Centers
0 3 $1,234,158
Warehouse, Household
Hazardous Waste Storage
0 1 $30,000,000
Residential 0 1 $888,925
Other (Ontario International
Airport, Fiber Optics, Various
Equipment)
0 1 $62,608
Total 20 10 59,158,010
*Based on the City of Ontario insured replacement values 501
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Table 4-13: Critical Facilities and Facilities of Concern (Cal Enviro Screen – 50% or Above)
Category Number of
Facilities
Potential
Loss*
Critical Concern
Government Operations, Modular 16 6 $32,427,589
Emergency Operations 19 0 $101,685,766
Water and Wastewater Infrastructure, Pressure
Reducing Systems
78 0 $144,246,194
Recreational, Cultural, Community Centers 4 43 $350,837,881 Warehouse, Household Hazardous Waste Storage 0 2 $30,000,000 Residential 0 20 $10,134,845
Other (Ontario International Airport, Fiber Optics,
Various Equipment)
1 6 $54,330,187
Total 118 77 $723,662,462
* Based on the City of Ontario insured replacement values Figure 4-6 displays the location of CFs and FOCs in relation to the hazardous materials storage/usage sites and the Cal Enviro Screen dataset associated with the City.
SOCIAL THREAT
The threat of a hazardous materials release event affects those closest to a source of hazardous materials, including industrial sites, gas stations, gas transmission lines, or sewer mains. Table 4-14 shows the city’s vulnerable populations living within 500 feet of a hazardous materials storage/waste site. The median household income in these locations is almost $25,000 less than the rest of the city. This suggests that lower-income populations may be living near locations that store or use hazardous materials. Ontario residents living next to major transportation infrastructure such as highways or major roadways also face a greater risk of being affected by a hazardous materials release if vehicles transporting these materials accidentally release their contents into the environment. Groups such as the elderly, low-income, and renters face a greater risk of exposure since they may not have the financial resources necessary to retrofit their homes against infiltration by hazardous materials or relocate to a home farther from the potential sources of hazardous materials.
OTHER THREATS
Hazardous materials release could threaten the city and regional transportation networks. Portions of the local road or rail networks may be closed to prevent people from entering areas contaminated with hazardous materials to allow remediation and cleanup activities to occur. If a highly corrosive hazardous material is released, it could potentially cause significant damage to the exterior of homes or businesses in the area or require evacuation. A similar issue occurred recently in Perris, CA, where hundreds of residents were required to evacuate their homes and businesses due to a release event. 502
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The City may experience additional personnel-related costs to coordinate the evacuation of a large area.
CHANGES IN POPULATION PATTERNS AND LAND USE AND DEVELOPMENT Based on the recent update to TOP 2050 (General Plan), it is not anticipated that population patterns will change over the next 20 years. A change in population pattern would only occur if a hazardous materials release was severe enough to require people to move.
It is unlikely that hazardous materials release will affect land use and development because the development review process will take steps to mitigate or minimize impacts from a hazardous materials release event. Locations that store, produce, and dispose of hazardous materials are highly regulated within the city and monitored regularly. Through this process, as well as the development review process, it is not anticipated that land use and development patterns will change.
Urban Fire
PHYSICAL THREAT
Structures and physical assets in Ontario that are not equipped with fire suppression technology or design features that mitigate fire vulnerability are at risk of fire. Generally, these buildings are older, may not be well maintained, or may not meet current code requirements and regulations. While all structures can be impacted by urban fire, older structures may have increased vulnerability to this hazard. Power lines located around overgrown trees, where the tree crown envelops part or all the power lines, are also at risk of catching fire. When the wires overheat, they may ignite a fire in the tree, spread back to the power lines themselves, and burn the power line infrastructure. Underground utilities, like water delivery systems, residential electrical systems, or natural gas pipelines, are not threatened by the occurrence of fire since any urban fires that emerge in Ontario are likely to occur on the surface. According to Cal Fire, the city is not within a fire hazard Table 4-14: Hazardous Materials Release Threatened Populations (Haz Mat Buffer 500 Feet)
Threatened Population Metric 500 Feet from Hazardous
Materials Site
City of
Ontario
Population 452 178,194
Households 109 50,599
Median household income $53,895 $77,788
Renter Occupied Households 26.7% 42.2%
Percentage of households with at least one
person living with a disability
34.9% 24.6%
Percentage of households living under the
poverty limit
17.4% 12.4%
Percentage of households with one member
aged 65+
22.0% 24.9%
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Figure 4-6 Critical Facilities and Facilities of Concern 504
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severity zone and, therefore, not prone to wildfire events. Although no CFs or FOC are located within these fire hazard severity zones, the potential for an urban fire will always be present.
SOCIAL THREAT
A fire hazard most immediately threatens seniors and persons with disabilities. These groups may have limited mobility and reduced environmental awareness. For example, a senior who lives alone may not be aware that a fire has been ignited in their house until the room begins to fill with smoke or even flashover, at which point escape may be more difficult or impossible. Therefore, a fire that starts in or spreads to any senior residences in Ontario could be highly threatening to those populations. Persons with disabilities may require special mobility devices or caregiver assistance to go outside, which may not be readily available if a fire occurs. Other groups with increased threat levels include lowerincome persons and renters. These persons may live in substandard housing with outdated materials known to be flammable. Renters and lower-income persons may also live in housing units with improperly designed or maintained electrical or heating systems that could lead to a fire. Additionally, these groups may not possess enough financial resources to rebuild their homes or search for new homes after a fire event occurs.
OTHER THREATS
Urban fires can consume power lines and force utility operators to shut off electrical and gas transmission activity, leading to utility outages in Ontario homes and businesses. Any streets surrounded by blazes or blocked by burning debris would hinder transportation, prevent people from evacuating, and block emergency response crews from reaching the source of the fire. Anyone living at the end of a cul-de-sac faces an elevated threat of being trapped if the fire occurs or spreads in a way that blocks evacuation. Fires that destroy trees or vegetation (especially within parks and open space areas) could limit or prevent the use of these areas, affecting future recreational opportunities for residents.
Public Safety Power Shutoffs (PSPS) will become a significant issue for many communities throughout California. Although there are only a few PSPS circuits within Ontario, the potential for large-scale events affecting residents and businesses should be an ongoing concern. In the event of a PSPS outage in neighboring cities within the region, the City’s resources could be strained as residents of affected areas seek refuge in communities with power. Outreach to residents and businesses to help them understand and prepare for these future events will become an important aspect of the City’s overall hazard mitigation strategy.
CHANGES IN POPULATION PATTERNS AND LAND USE AND DEVELOPMENT If a large urban fire were to occur, it is feasible that changes in population patterns could occur.
Land use and development patterns could change if a large urban fire were to occur that impacted older parts of the city. Subsequent to that type of event, the City would rely on a redevelopment process to determine how best to rebuild. 505
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Human-Caused Hazards
PHYSICAL THREAT
TERRORISM
There is no way to predict which of Ontario’s facilities or assets may be impacted by an act of terrorism since the motivation behind the incident is often complex and not easily understood. Generally, these incidents occur at places of political, economic, or cultural importance. If the perpetrator's motives are to shut down city or regional government activity for a period, they may instead target pieces of infrastructure, like water systems, utility delivery systems, or transportation networks. The financial losses that may result from this type of incident would depend on the degree of destruction associated with the activity. If the incident involves the destruction of physical assets, the cost to the City or property owners in Ontario could be significant.
TRANSPORTATION INCIDENTS
Transportation incidents typically threaten infrastructure like roadways, bridges, and utilities that may be adjacent or co-located with these facilities. Depending on the nature of the event surrounding structures and uses may also be impacted; however, to what degree is difficult to identify at this time. While many incidents within the City may be considered minor, if one were to occur at a key intersection or interchange, traffic, and commerce within the affected area could be impacted significantly for hours or days, depending on the severity of the incident.
COMMUNICATIONS FAILURE
Physical threats to communications failure may involve the damage/destruction of city infrastructure (towers, transponders, other equipment) or could be impacted by nonphysical methods (power loss, cyber-attack). Failure would most likely impact City operations and functions, leaving some City services inoperable or severely diminished.
SOCIAL THREAT
TERRORISM
Since mass casualty incidents/acts of terrorism could occur anywhere in Ontario, all groups are potentially threatened by the impacts of these incidents; however, the extent of the threat would depend upon the type and magnitude of the event. For example, an active shooter situation may be isolated to a single location, whereas a larger-scale incident may affect multiple locations. Some locations are more likely to be targeted than others, including but not limited to medical facilities, government buildings, financial institutions, Ontario International Airport, and Toyota Arena. Populations that frequently visit these areas may face a greater threat than the average person. Seniors, pregnant women, and persons with disabilities, for instance, are more likely to frequently visit the local hospitals than other subpopulations in the city. If an incident occurs at the hospital or within the community (overwhelming hospital resources), these groups are expected to face an increased impact from the incident.
An incident that occurs at a government building or financial institution may be more likely to threaten seniors or lower-income individuals that rely on in-person transactions in 506
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place of online options. As such, their use of these in-person services may place them in harm’s way. An incident at Ontario City Hall or bank locations in the city can be expected to be more of a threat to these groups. Seniors and persons with limited income may be challenged if there is a need to shelter in place or evacuate during an incident requiring additional services, assistance, and/or medical treatment.
TRANSPORTATION INCIDENTS
Residents and businesses located in close proximity to major transportation infrastructure may be at greater risk of impact from these types of incidents. For residents that rely on the transportation network to get to work, any closures or impacts to that network could have a negative impact on their daily lives and well-being. At the same time, businesses could be impacted if employees and customers are unable to reach their place of business due to an incident. While many incidents would be short-term, reducing impacts to the community, if a significant issue were to occur, the impacts could be longer, which could have economic impacts for both residents and businesses.
COMMUNICATIONS FAILURE
Communications infrastructure is essential to the health and safety of residents. Medical services, first responder operations, and basic city services (trash collection, sewer/water operations) can be impacted by a communications failure, hindering these activities.
Although the loss of communication infrastructure can occur anywhere in the city, the most vulnerable populations that would be affected are those that do not have the means to relocate temporarily during the outage to a location with adequate communications capabilities.
CHANGES IN POPULATION PATTERNS AND LAND USE AND DEVELOPMENT The hazards identified under human-caused hazards will not affect population patterns or land use and development, as no connection can be drawn between these hazards and changes in population patterns or land use and development. 507
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Chapter 5 – Hazard Mitigation Strategy
Strategy Development Process
Ontario’s hazard mitigation strategy is a comprehensive set of actions intended to reduce hazard events' impacts. These hazard mitigation actions will help to protect the safety and well-being of residents and visitors, CFs and FOC, other buildings and structures, key services, the local economy, and other important community assets. Some actions will also help with emergency preparedness, allowing for a more effective community response to hazard events. Preparedness actions are not a required component of an LHMP, but they support and complement mitigation activities. The HMPC chose to include them as part of the overall hazard mitigation strategy.
Use of Hazard and Threat Assessment
The HMPC relied in part on the hazard profiles and threat assessments in this Plan to develop the actions in the mitigation strategy. A comprehensive set of mitigation actions that respond to the relevant hazard situations and protect Ontario residents, businesses, and community assets were prepared. The HMPC ensured that the mitigation actions would help reduce damage from the most frequent types of hazard events, the most significant that may reasonably occur, and those with the greatest potential to harm the community. The HMPC also drafted mitigation actions that will help protect the most vulnerable members of the community and the most vulnerable local assets.
Capabilities Assessment
As part of the effort to draft mitigation actions, the City completed a capabilities assessment, which included a review of existing policies, personnel, and technical resources that can support hazard mitigation activities in Ontario. The hazard mitigation actions build off the existing success of these resources and leverage their capabilities to support improved resiliency in the community. The capabilities assessment looked at the following types of resources:
• Personnel resources: City employees and volunteers, and employees and volunteers at other agencies.
• Plan resource: Advisory or enforceable plans adopted by the City or other agencies.
• Policy resource: Policies adopted and implemented by the City or other agencies • Technical resource: Data and tools available to the City. • Financial resource: Funding mechanisms available to the City that support mitigation activities.
Capabilities Improvement/Expansion
The ability to expand current mitigation capabilities will generally be reliant upon the budgeting allocated for each department/program for that fiscal year. The level at 509
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which these programs may or may not be expanded upon, will be dependent upon the amount of funding received. FEMA has released a series of guides over the past few years which highlight some of the ways in which jurisdictions can expand mitigation. Some strategies for increasing current mitigation capabilities may include:
1. City should actively identify, adopt, and enforce the most current set of development codes and standards available. Strongly encouraging new development to be constructed to higher standards than currently required, increasing resilience within the community.
2. Engaging parts of the community that may not be actively involved in mitigation efforts.
3. Expanding the number and types of organizations involved in mitigation planning and implementation, increasing both efficiency and bandwidth.
4. Fostering new relationships to bring underrepresented populations and partners to the hazard mitigation planning process.
5. During the annual LHMP review, the HMPC should look for opportunities to fund and expand/enhance the effectiveness of current mitigation actions.
6. During annual budgeting processes, the City should identify new funding sources (bonds, grants, assessment districts, etc.) that can be used to support existing capabilities enhancements.
Tables 5-1a-d shows the capabilities assessment for Ontario. Within each resource described a section titled “Expansion and Improvement” is provided, which helps the City recognize specific areas where each capability may be modified to align with mitigation priorities and actions to be taken in the future. 510
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Table 5-1a: City of Ontario Capabilities Assessment
Local Legal and Regulatory Capabilities
Resource
Name
Version/
Date
Hazards
Addressed
Description (Effect on Hazard Mitigation)
2050 The
Ontario
Plan (TOP)
Safety
Element
2050 /
Adopted
2020
All The 2050 Plan identifies the following:
• Provides background on the history of
hazards and the likelihood of future
changes to these hazards.
• Provides policies that increase the resilience
of residents, businesses, workers, and visitors.
• Provides policies to reduce the level of
property loss due to a potential disaster.
• Provides a framework for emergency
management.
Details of the Safety Element, including a discussion of the process to reduce the loss of life, injury, private property damage, infrastructure damage, economic losses, and
social dislocation, can be found at:
https://www.ontarioca.gov/about-ontario-ontario-planpolicy-plan/safety Expansion and Improvement: The HMP will be informed by
referencing the Safety Element of the General Plan. The City will adopt the approved HMP as part of the General Plan Safety Element to meet the requirements of AB 2140.
2050 The Plan
Ontario Land
Use Element
2050 /
Adopted
2020
Seismic,
Fire, Flood,
Wind
The Land Use Element functions as a guide to the ultimate pattern of development for the city, both within its
incorporated boundaries and sphere of influence. The Land Use Element:
• Designates the distribution, location,
and balance of land uses.
• Describes the desired build-out of
Ontario
• Describes building intensity standards
for each land use.
• Communicates population density.
• Ensures compatibility between land
uses.
The entire Land Use Element may be found at the following link: https://www.ontarioca.gov/about-ontario-ontario-planpolicy-plan/land-use Expansion and Improvement: Focus on balancing
community needs and ensuring compatibility of uses and
development patterns.
Land Use
Specific Plans
Various The City maintains over 40 area-specific land use and project plans.
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Table 5-1a: City of Ontario Capabilities Assessment
Local Legal and Regulatory Capabilities
Resource
Name
Version/
Date
Hazards
Addressed
Description (Effect on Hazard Mitigation)
Expansion and Improvement: These specific plans and the HMP will be aligned to describe developmental trends,
hazards, and potential development in hazard areas.
California
Standards
Building
Code
2022 Seismic,
Fire, Flood,
Wind
The California Building Standards Code is a compilation of three types of building standards from three different origins:
• Building standards that state agencies have
adopted without change from building
standards contained in national model
codes;
• Building standards that have been adopted
and adapted from national model codes to
address California’s ever-changing
conditions; and
• Building standards, authorized by the
California legislature, that constitute
amendments not covered by national
model codes that have been created and
adopted to address California concerns.
Expansion and Improvement: Adherence to building codes, including local codes, regulates growth and controls land use patterns. As codes are updated, addressing known
hazards results in lowered risk and potentially fewer losses.
City of
Ontario
Building
Code
2019 Seismic,
Fire, Flood,
Wind
The Ontario Building Code, Volume II Title 8 of the Municipal Code, incorporates and amends the 2018 Edition of the
International Building Code, as published by the International Code Council. The full code can be found at:
https://codelibrary.amlegal.com/codes/ontarioca/latest/ont ario_ca/0-0-0-46100
Expansion and Improvement: Adherence to building codes, including local codes, regulates growth and controls land use patterns. Addressing known hazards, as codes are
updated, results in lowered risk and potentially fewer losses.
City
Emergency
Operations
Plan
All Explains how the City will respond to a major emergency or disaster and coordinate between the Emergency Operations Center (EOC) and field-level Incident Commanders; includes the hazards with a description of each; the concept of
operations during a major emergency or disaster; the role of the EOC, and the coordination that occurs between the
EOC and City’s departments and other local, state, and
federal governments in times of disaster.
Expansion and Improvement: The hazards section of the
Emergency Operations Plan (EOP) is informed by the HMP as the two are closely correlated.
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Table 5-1a: City of Ontario Capabilities Assessment
Local Legal and Regulatory Capabilities
Resource
Name
Version/
Date
Hazards
Addressed
Description (Effect on Hazard Mitigation)
City of
Ontario 2020
Urban Water
Management
Plan (UWMP)
2021 Climate
Change,
Drought
The UWMP provides urban water suppliers (including the City) with a planning document for long-term resource planning to ensure adequate water supplies are available to meet
existing and future water supply needs. In addition, the 2020 UMWP incorporates water supply reliability determinations resulting from potentially prolonged drought, regulatory revisions, and/or changing climatic conditions.
Expansion and Improvement: The UWMP and HMP will be
aligned in describing and developing mitigation actions to address climate change and drought. Water demand
reduction strategies contained in the UWMP should be
considered for inclusion as mitigation activities in the HMP.
Community
Climate
Action Plan
2022 Climate
change,
Drought,
Extreme
Heat,
Wildland
fire, Flood,
High
winds/Torn
ado/
Severe
storm
This is a Greenhouse Gas Reduction document for the City to help achieve its goals of reducing greenhouse gases that contribute to climate change impacts.
The plan may be found at the following
link: https://www.ontarioca.gov/sites/default/files/OntarioFiles/Planning/The%20Ontario%20Plann/CCAP/OntarioCCAP_Adopted_20220816.pdf Expansion and Improvement: The HMP and Climate Action
Plan should be closely correlated. As the Climate Action Plan is updated, mitigation measures from the new HMP can be incorporated.
Climate
Change
Vulnerability
Assessment
2022 Climate
Change,
Extreme
Heat,
Flooding,
Severe
Weather
The vulnerability assessment acts as a foundation for
integrating adaptation and resilience policies into the Safety Element and The Ontario Plan by identifying a set of priority vulnerabilities in the City of Ontario.
Expansion and Improvement: The HMP and Climate Change
Vulnerability Assessment should be closely correlated. Ensure the Vulnerability Assessment is updated in conjunction with HMP updates.
Historic
Preservation
Program
City
Code /
2015
update
Seismic,
Fire, Flood,
Wind
In 1991, the City Council adopted the City’s first Ordinance intended to preserve historic resources. Pursuant to the National Preservation Act of 1966 and as amended in 1980, the Certified Local Government (CLG) program encourages the preservation of cultural resources by promoting a
partnership among local governments, the State of California Office of Historic Preservation (OHP), and the National Park Service.
Expansion and Improvement: The Historic Preservation
Program designates facilities that must be considered when developing hazard mitigation activities. Planners must be aware of which facilities are in this program.
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Table 5-1b: City of Ontario Capabilities Assessment
Administrative and Technical Capabilities
Resource Name Lead
Department
Description (Effect on Hazard Mitigation)
City Clerk's Office
and Records
Management
Management
Services
The City Clerk / Records Management Department
Supervises and coordinates City elections; serves as Filing Officer for City appeals as designated by various sections of the Ontario Municipal Code; prepares and updates the City's Conflict of Interest Code, and serves as Filing Officer for the Fair Political Practices Commission; receives and opens all sealed bids and formally releases bid bonds;
receives, processes and maintains claims, public record requests, special event applications, summonses and
complaints; assists the public and City staff by providing information and research assistance; and directs the
retention and destruction of official records in
accordance with applicable laws and regulations.
Expansion and Improvement: Prioritize new initiatives that support mitigation activities within the city.
Communications Management
Services
The City of Ontario's Communications Department provides outreach and information to the public, creative services to all internal departments, and videography for the city. The Communications Department also handles all website
administration.
Expansion and Improvement: Strengthen ties with community organizations and businesses to ensure key content and
information is timely and relevant. Create additional
communications platforms to ensure information and content reaches community members.
Community Life and
Culture
Community Life
and Culture
The City's Community Life and Culture Division is comprised of four departments: Continuum of Care, Recreation and
Community Services Department, and Library Services.
The Ontario Continuum of Care encompasses a network of
providers, programs and services to help residents facing housing, food, employment, and wellness challenges. For some of these programs, the City contracts with nonprofit providers and partners with the County of San Bernardino.
The City of Ontario's Recreation & Community Services
Department provides opportunities for wholesome, year-round public recreational services for every age group. Through a comprehensive array of programs and events, the Department continually strives to meet the City Council's goal to provide enhanced recreational, educational, cultural and healthy activities to the community. The Department operates six community centers, a senior center, and provides
programming in over thirty parks, three dog parks, and a municipal golf course.
Expansion and Improvement: Ensure the outreach and
education of the City’s most vulnerable populations are 514
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Table 5-1b: City of Ontario Capabilities Assessment
Administrative and Technical Capabilities
Resource Name Lead
Department
Description (Effect on Hazard Mitigation)
prioritized through the Continuum of Care Division. Integrate the mitigation actions and strategies into overall programming for capital improvements of recreation and community
services.
Community
Improvement
Community
Development
The City of Ontario Community Improvement Department is responsible for enforcing Municipal Code regulations on private property throughout the city. The Ontario Municipal Code regulates parking on private property, zoning, property maintenance, weed abatement on undeveloped lots and
other substandard conditions on residential, commercial, and industrial properties.
Expansion and Improvement: Utilize code compliance as a means of incorporating mitigation into structures and
improvements conducted by residents and businesses.
Engineering Community
Development
The department is charged with overseeing, planning,
designing, and implementation of infrastructure projects. Some of the department's functions include:
• Act as the lead agency for construction and
public works contracts within the Right-ofWay.
• Program, plan, design and administer the
construction of the annual Capital
Improvement Program.
• Issue encroachment and traffic control
permits for any work within the Right-of-Way.
• Inspect construction within the Right-of-Way
to verify conformance with the permit
conditions and compliance with the latest
City codes.
• Review all proposed residential, commercial
and industrial development projects and
provide engineering input as well as
conditions of approval for proposed projects.
• Plan check all development plans including
those that impact other department
functions.
• Manage the NPDES program activities, such
as business inspection, construction site
inspection, public education, and outreach,
etc.
• Manage traffic engineering and
transportation planning activities.
• Provide support for other departments
working within the Right-of-Way.
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Table 5-1b: City of Ontario Capabilities Assessment
Administrative and Technical Capabilities
Resource Name Lead
Department
Description (Effect on Hazard Mitigation)
Expansion and Improvement: Integrate mitigation actions and strategies into the Capital Improvements Program and annual budgeting.
Housing Community
Development
The Housing Department administers funds the City receives from the United States Department of Housing and Urban
Development (HUD). These funds are authorized under HUD's Community Development Block Grant (CDBG) program and
used to benefit low- and moderate-income families and aid in the rehabilitation and development of blighted areas within the City.
Expansion and Improvement: Integrate mitigation actions and strategies into low- and moderate-income areas to reduce blight and potentially spur further investment.
Planning Community
Development
The Planning Department plays a critical role in achieving the City Council's goals and objectives relative to land use, urban design, and the quality and sustainability of the built environment. The department conducts site plan reviews for residential, commercial, and manufacturing developments.
They also process Conditional Use Permits, variances, zoning changes, and General Plan amendments.
Expansion and Improvement: Provide opportunities for
continued education to Community Development staff to
maintain state-of-the-art knowledge of new code and
regulatory requirements.
Building Community
Development
The Building Department provides professional plan review and inspection services to ensure buildings and projects are built and developed in compliance with all applicable
municipal and state code requirements.
Expansion and Improvement: Provide opportunities for
continued education to Community Development staff to
maintain state-of-the-art knowledge of new code and
regulatory requirements.
Economic
Development
Economic
Development
The Economic Development Department supports and recruits business to the city.
Expansion and Improvement: Identify economic development opportunities that incorporate mitigation actions and
strategies.
Financial Services Financial
Services
The Finance Department is tasked with maintaining reliable accounting records, payment of approved demands against the City treasury, financial statement reporting, preparation of the annual budget, prudent fiscal planning, payroll processing and debt administration.
Expansion and Improvement: Assist with key mitigation activities associated with cost tracking hazard events and disasters, identifying grant funding opportunities, grant reporting and administration, and establishing financial risk calculations that 516
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Table 5-1b: City of Ontario Capabilities Assessment
Administrative and Technical Capabilities
Resource Name Lead
Department
Description (Effect on Hazard Mitigation)
can help assist with budgeting of operations, maintenance, and capital improvements.
Human Resources Human
Resources
The Human Resources Department plans, coordinates and
administers a comprehensive human resources management
program for the City of Ontario and its employees. This includes the recruitment and retention of highly qualified employees, maintenance of a competitive employee compensation
program, implementation and use of current technology for the City's human resources information systems (HRIS),
organizational and employee development, and
employee/labor relations.
The Risk Management Department identifies, evaluates and manages the City's risk and liability programs. This includes claims administration, cost recovery, the maintenance of liability/insurance coverage as well as the compliance with governmental regulation. In addition, the department
administers the City's workers' compensation and employee safety programs.
Expansion and Improvement: Increase knowledge and
information through better data collection and tracking.
Information
Technology
Information
Technology
The role of the IT Department is to support the operational departments with reliable systems and information on a daily basis. The most critical support required of IT being network, communications and applications support. The IT department provides short- and long-term direction in planning,
researching, selecting and deploying future technologies. IT strives to accommodate improved business process
automation, self-service and quality customer service through a variety of hardware and software solutions.
Expansion and Improvement: Increase system redundancy and resiliency through improvements to technologies and
connectivity.
Municipal Utilities
Company
Municipal
Utilities
Company
The Utilities Department provides production, transmission, and distribution of the City's domestic water supply; wastewater collection services; and recycling services to Ontario residents.
Expansion and Improvement: Increase system redundancy and resiliency through enhanced systems operations and additional connections within and outside of the city.
Public Safety Police
Department
Ontario Police Department is tasked with protecting life and property while preserving the peace. This department is responsible for conducting emergency preparedness activities, investigating criminal activity, and directing traffic. The Department has four bureaus – Airport Operations Bureau, Investigations, Special Operations, and Administrative Services Bureau.
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Table 5-1b: City of Ontario Capabilities Assessment
Administrative and Technical Capabilities
Resource Name Lead
Department
Description (Effect on Hazard Mitigation)
Expansion and Improvement: Provide training to Officers to better enable them to see potential hazards and take action to report them.
Emergency
Management
Fire Develops, coordinates, and manages programs that prevent, prepare for, respond to, recover from, and mitigate natural and human-caused disasters and emergencies.
Expansion and Improvement: Increase coordination and
collaboration with other City departments, especially during annual budgeting.
Fire Department Fire Ontario Fire Department has 227 personnel comprised of 186 sworn firefighters and 41 professional staff members serving the community across six bureaus – Operations/Airport Services, Fire Prevention, Support Services, EMS, Training and Professional Services, and Administrative Services.
Expansion and Improvement: Proactively identify opportunities to coordinate and collaborate with neighboring jurisdictions to increase City and region-wide capabilities.
Public Works Public Works The City of Ontario Public Works Department is responsible for maintaining and improving the City's vital infrastructure, including streets, sidewalks, parks, landscaping, sewers, storm drains, and public facilities. Services are divided into three subdivisions: Integrated Waste (provides refuse collection services to resident and businesses), Municipal Services (maintains City and community facilities and provides City fleet services), and Parks and Street Maintenance. These services include maintenance of public buildings and facilities, landscaping and park upkeep, street and sidewalk
maintenance and repair, storm drain and sewer servicing, and graffiti abatement.
Expansion and Improvement: Improve the understanding of the role that daily activities play in hazard mitigation.
Floodplain Manager Community
Development
Department
The duties and responsibilities of the Floodplain Administrator shall include, but not be limited to:
• Permit review
• Flood hazard reduction
• NFIP program administration
• Construction inspections
Expansion and Improvement: The Floodplain Administrator supports compliance with NFIP requirements, advocates for appropriate development in flood hazard areas, and provides technical expertise on effective flood mitigation activities. This can support mitigation activities.
Planning
Commission
Community
Development
Department
The Planning Commission is responsible for reviewing proposed residential and commercial development projects,
subdivisions, and land use requests on private property, to determine their compliance with applicable City regulations.
The Commission has the authority to approve various
development projects that comply with City requirements. In 518
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Table 5-1b: City of Ontario Capabilities Assessment
Administrative and Technical Capabilities
Resource Name Lead
Department
Description (Effect on Hazard Mitigation)
addition, the Commission makes recommendations to the City Council with respect to the City's General Plan, Zoning Code, Specific Plans and other matters related to development within the City. The Commission may be responsible for
implementing mitigation items pertaining to the Commission's scope.
Expansion and Improvement: Provide opportunities for
continued education to members of the Planning Commission to maintain state-of-the-art knowledge of new code and
regulatory requirements.
City Attorney City Manager's
Office
Reviews and approves resolutions and ordinances.
Expansion and Improvement: Provide opportunities for the City Attorney to review updates to regulatory information to provide expert review of City resolutions and ordinances that may address hazard mitigation
Southern California
Association of
Governments
(SCAG)
SCAG Functions as the Metropolitan Planning Organization for six counties: Los Angeles, Orange, San Bernardino, Riverside, Ventura, and Imperial. As the designated Metropolitan
Planning Organization, the Association of Governments is mandated by the federal government to research and draw up transportation, growth management, hazardous waste
management, and air quality plans.
Expansion and Improvement: Attend SCAG meetings.
Continue to participate in SCAG-sponsored programs.
Routinely coordinate with SCAG staff to stay informed of current planning initiatives.
GIS Community
Development
Department
Provides complex mapping and data management of City
facilities, land use, and potential hazards. Supports
visualization of complex data sets using geo-location and data correlation.
Expansion and Improvement: Acquire and conduct training for GIS technicians on the latest versions of ArcGIS.
Emergency Radio
Services
Ontario ECS Ontario Emergency Communications Service (ECS) is a specialized detail within CERT tasked with providing auxiliary communications during special events and disasters.
The primary mission and purpose of the Ontario ECS
is to support emergency communications during
periods of local, regional, or national emergencies.
By providing the Ontario Fire Department and
Police Department communication back-up with
an amateur radio system, the integrity of public
safety services can be ensured. To fulfill this mission, Emergency Communications Service members
must be flexible. They must be able to adapt to a
wide range of potential situations, which ECS may
be called upon, for support.
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Table 5-1b: City of Ontario Capabilities Assessment
Administrative and Technical Capabilities
Resource Name Lead
Department
Description (Effect on Hazard Mitigation)
Expansion and Improvement: Continue to recruit amateur
radio operators. Conduct preparedness exercises to provide proficiency in supporting emergency response.
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Table 5-1c: City of Ontario Capabilities Assessment
Financial Resources
Financial Resource Administrator Description (Effect on Hazard Mitigation) General Fund Department
Specific
Program operations and specific projects. Consists of property tax, sales tax, transient occupancy tax, and franchise tax that can be used for general purposes.
Expansion and Improvement: Hazard mitigation projects may be considered during the annual budgeting process for funding from the general fund.
Enterprise Funds Fund specific The City operates a variety of Special Revenue Funds. Special Revenue Funds are used to account for revenue derived from specific taxes or other revenue sources that are restricted by law or administrative action to be expended for specified purposes.
Expansion and Improvement: Where permissible, Special
Revenue Funds may be considered during the annual
budgeting process for funding mitigation projects.
Community
Development
Block Grants
(CDBG)
Fund Specific The CDBG program provides funding for eligible senior activities such as in-home care, art classes, counseling, and homedelivered meals. HUD also provides Disaster Recovery Assistance in the form of flexible grants to help cities, counties, and States recover from Presidentially declared disasters, especially in lowincome areas, subject to the availability of supplemental appropriations.
Expansion and Improvement: Where applicable, CDBG grants should be used to fund mitigation projects that enhance the resiliency of low-income and underserved communities.
Hazard Mitigation
Grant Program
(HMPG)
Emergency
Management
Provides support for pre-and post-disaster mitigation plans and projects.
Expansion and Improvement: Train staff on notice of intent (NOI) procedures and track opportunities on the Cal OES mitigation website to initiate applications for grant funding.
Building Resilient
Infrastructure and
Communities
(BRIC)
Grant Funding Provides support for pre-disaster mitigation plans and projects.
Expansion and Improvement: Train staff on notice of intent (NOI) procedures and track opportunities on the Cal OES mitigation website to initiate applications for grant funding.
Flood Mitigation
Assistance grant
program (FMA)
Grant Funding Mitigates structures and infrastructure that have been repetitively flooded.
Expansion and Improvement: Train staff on notice of intent (NOI) procedures and track opportunities on the Cal OES mitigation website to initiate applications for grant funding.
Special Use Funds Program operations and specific projects. Consists of property tax, sales tax, transient occupancy tax, and franchise tax that can be used for general purposes.
Expansion and Improvement: Hazard mitigation projects may be considered during the annual budgeting process for funding from the general fund.
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Table 5-1d: City of Ontario Capabilities Assessment
Education and Outreach Resources
Name Lead
Organization
Description (Effect on Mitigation)
San Bernardino County Emergency/Disaster
Readiness web site
https://sbcfire.org/oes/
San Bernardino
County OES
The San Bernardino County Fire
website has educational material
on making an emergency plan,
stocking supplies staying informed,
and getting involved.
Expansion and Improvement:
Provide links to the County website
on the City’s website. Post material
on social media accounts that
provide a link to the appropriate
County website page
Ontario Community Emergency Response Team
(CERT)
https://www.ontarioca.gov/CERT
Ready Ontario The CERT Program is a 20-hour allrisk, all-hazard training offered by the City. This valuable course is
designed to help citizens protect
themselves, their family, their
neighbors, and their neighborhood
in an emergency.
Expansion and Improvement: Share
pertinent information with the CERT
volunteers through CERT Monthly
meetings. CERT volunteers can then
share the information with the
public during community
engagement booths/events.
Ontario Continuity & Organizational Resilience
in Emergencies (CORE) Academy
https://www.ontarioca.gov/CORE
Ready Ontario The CORE Academy prepares
businesses, nonprofits, or faith-based
organizations for emergencies
through a structured series of
training sessions. This new Seminar
was piloted on May 25, 2022, and is
designed to teach fundamental
skills and provide tools to ensure
organizations can build disaster
resiliency.
Expansion and Improvement:
Distribute materials to past cohorts
via email as "partners in
preparedness." Utilize CORE to build
a network of resilience amongst
organizations across the City to
better facilitate information sharing
like this.
City Website Ready Ontario
https://www.ontarioca.gov/news/readyontarioemergency-preparedness Ready Ontario This is a one-stop shop for
emergency preparedness
information. The public can learn
what to do in an emergency,
processes to get connected, and
helpful guides to prepare them.
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Table 5-1d: City of Ontario Capabilities Assessment
Education and Outreach Resources
Name Lead
Organization
Description (Effect on Mitigation)
Expansion and Improvement:
Devote a page on the website to
post the HMP and provide updates
on the progress of the mitigation
action plan.
Ontario National Night Out Ontario Police
Department
National Night Out is a communityoriented program themed as a block party to increase crime
prevention awareness.
Expansion and Improvement:
Include booths and National Night
Out events focusing on family and
individual preparedness and
advertise mitigation activity success
stories.
Hazard Mitigation Strategies and Actions
Hazard Mitigation Goals
The goals identified in Chapter 1 help develop policies to protect community members, ecosystems, and other important assets from hazard events. These goals were developed to ensure consistency with the Ontario Plan 2050 Safety Element, which plays an important role in risk reduction within Ontario. These goals informed the development of mitigation actions and act as checkpoints to help City staff determine implementation progress.
Evaluation of Potential Hazard Mitigation Actions
Based on the hazard profiles, threat assessment, capabilities assessment, community survey results, discussions among HMPC members, and existing best practices, a set of potential mitigation actions was developed and then evaluated based on the following criteria:
• FEMA requires local governments to evaluate the monetary and non-monetary costs and benefits of potential mitigation actions. Although local governments are not required to assign specific dollar values to each action, they should identify the general size of costs and benefits.
• The HMPC may elect to include measures with a high cost or low benefits, but such measures should be clearly beneficial to the community and an appropriate use of local resources.
In addition, FEMA directs local governments to consider the following questions as part of the financial analysis:
• What is the frequency and severity of the hazard type to be addressed by the action, and how vulnerable is the community to this hazard? • What impacts of the hazard will the action reduce or avoid? 523
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• What benefits will the action provide to the community? The HMPC also chose to review and revise the potential hazard mitigation actions using a third set of criteria (Table 5-2), known as STAPLE/E (Social, Technical, Administrative, Political, Legal, Economic, and Environmental). The HMPC did not formally assess every potential mitigation action under all STAPLE/E criteria but used the criteria to guide and inform the discussion. A discussion also occurred regarding how the criteria might be used to evaluate grant applications the City may submit in the future as part of plan implementation.
Prioritization
As part of the mitigation actions development and review, the HMPC also prioritized the actions. The prioritization efforts looked at the risks and threats from each hazard, financial costs and benefits, technical feasibility, and community values, among others.
HMPC members were asked to identify their priority actions through a voting exercise.
Items prioritized by at least three HMPC members are considered high priority, and those prioritized by one or two members are considered medium priority. Actions not prioritized by any HMPC member are considered low priority.
Table 5-2: STAPLE/E Criteria
Issues Criteria
Social • Is the action socially acceptable to community members? • Would the action mistreat some individuals?
• Is there a reasonable chance of the action causing a social disruption?
Technical • Is the action likely to reduce the risk of the hazard occurring, or will it reduce the hazard's effects?
• Will the action create new hazards or make existing hazards worse?
• Is the action the most useful approach for the City to take, given the City and community members' goals?
Administrative • Does the City have the administrative capabilities to implement the action?
• Are there existing City staff who can lead and coordinate the measure's implementation, or can the City reasonably hire new staff for this role?
• Does the City have enough staff, funding, technical support, and other resources to implement the action?
• Are there administrative barriers to implementing the action? Political • Is the action politically acceptable to City officials and other relevant jurisdictions and political entities?
• Do community members support the action?
Legal • Does the City have the legal authority to implement and enforce the action?
• Are there potential legal barriers or consequences that could hinder or prevent the implementation of the action?
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• Is there a reasonable chance that the implementation of the action would expose the City to legal liabilities?
• Could the action reasonably face other legal challenges? Economic • What are the monetary costs of the action, and do the costs exceed the monetary benefits?
• What are the start-up and maintenance costs of the action, including administrative costs?
• Has the funding for action implementation been secured, or is a potential funding source available?
• How will funding the action affect the City’s financial capabilities?
• Could the implementation of the action reasonably burden the City’s economy or tax base?
• Could there reasonably be other budgetary and revenue impacts to the City?
Environmental • What are the potential environmental impacts of the action? • Will the action require environmental regulatory approvals? • Will the action comply with all applicable federal, state, regional, and local environmental regulations?
• Will the action reasonably affect any endangered, threatened, or otherwise sensitive species of concern?
COST ESTIMATES
To meet the cost estimation requirements of the hazard mitigation planning process, the HMPC identified relative cost estimates based on their understanding of the mitigation action intent and their experience developing identical or similar programs/implementing projects. Three cost categories based on the City’s typical cost criteria were used for budgeting purposes:
• Low cost ($): $100,000 or less
• Medium cost ($$): $100,001 to $999,999
• High cost ($$$): Greater than $1,000,000
Based on the criteria and evaluation processes used during Plan development, the HMPC prepared a prioritized list of mitigation actions to improve Ontario’s resilience to hazard events. Table 5-3 lists the mitigation actions, the prioritization of each action, and other details related to implementation. In addition to mitigation action and strategies, several preparedness activities were identified and denoted with the letter “P.”
TIMEFRAMES
Table 5-3 includes timeframes that provide general timing durations due to the nature of the mitigation actions identified by the City. The following timeframes are used based on the following conditions:
• Ongoing (Annually): Actions that identify this timeframe are the types of actions that City staff would conduct on an annual basis.
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• Ongoing (As Needed): Actions that identify this timeframe include activities that City staff would conduct in response to a request by internal (City Departments) or external (Property Owners) forces.
• Future Planning Process: Actions identified within this timeframe are considered low-priority actions that the City would like to continue to track but does not feel they would be able to implement in the current planning implementation timeframe.
National Flood Insurance Program
Ontario participates in the National Flood Insurance Program (NFIP), which was created by Congress in 1968 to provide flood insurance at subsidized rates to homeowners who live in flood-prone areas. Individual communities have the option to participate in the NFIP, although property owners who live in nonparticipating communities with floodprone areas will not be able to buy flood insurance through the program. Additionally, nonparticipating communities with mapped floodplains cannot receive federal grants or loans for development activities in flood-prone areas and cannot receive federal disaster assistance to repair flood-damaged buildings in mapped floodplains.
Initial Flood Hazard Boundary Map 08/09/1974
Initial Flood Insurance Rate Map 12/02/1980
NFIP Participation Date 12/02/1980
Current Effective Map Date 09/02/2016
Although participation is not a dedicated hazard mitigation action, Ontario will continue to participate in NFIP and comply with the program’s requirements through continued enforcement of the City’s Floodplain Management Regulations (Municipal Code Chapter 13: Flood Damage Prevention Program).
Adoption of Minimum Floodplain
Management Criteria, and
Implementation and Enforcement
of Floodplain Management
Regulations
Chapter 13: Flood Damage Prevention Program
(codified from Ord. 2109, eff. November 19, 1980,
was amended by Ord. 2409, eff. February 4, 1988)
Designee to Implement NFIP Article 4. Administration, Sec. 8-13.402. Designation of the Floodplain Administrator.
The Ontario Development Director fulfills this role.
Implementation of Substantial
Improvement/ Substantial
Damages Provisions
Article 5. Provisions for Flood Hazard Reduction
*Ordinances are hyperlinked
These regulations apply to all areas of special flood hazards, areas of flood-related erosion hazards and areas of mudslide (i.e., mudflow) hazards within the City. The purpose of these regulations is to promote public health, safety, and general welfare and to minimize public and private losses due to flood conditions. This chapter also includes 526
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methods of reducing flood losses, the basis for establishing flood hazard areas, development permit requirements, duties and responsibilities of the City’s Floodplain Administrator, the development standards that apply in flood-prone areas and required documentation and analysis for construction within these areas. As part of the City’s efforts to comply with NFIP, Ontario will make updates and revisions to these regulations periodically to ensure they are most effective at minimizing the threat of harm from flood events. These updates and revisions may be promoted by changes in local demographics, shifts in land use, changes to flood regimes such as frequency and intensity of flood events, and other factors that may warrant municipal action. The City will also continue to incorporate any changes to the locations and designations of mapped floodplains into future planning documents, including future updates to this Plan.
The City of Ontario contains Special Flood Hazard Areas that include 46 policies in force, with approximately $48,122 in premiums. Total insurance coverage for these policies amounts to $17,216,000. According to FEMA a total of 16 closed paid losses have occurred totaling $74,312; however, only one repetitive loss property and no severe repetitive loss properties were identified by FEMA. The City does not know what type of property is currently identified as a repetitive loss property by FEMA. 527
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Table 5-3: Mitigation Action Implementation Plan
Mitigation Action Potential
Funding
Sources
Responsible
Department
Relative
Cost*
Time
frame
Priority
Preparedness Activities
P1 Conduct regular emergency preparedness drills and training exercises for City staff.
General Fund,
Grants
OEM $ Ongoing N/A
P2 Continue agreements with local school districts to ensure that school facilities can act as evacuation sites during major emergencies.
General Fund,
Grants
OEM $ Ongoing N/A
P3 Promote and expand participation of local businesses, nonprofits, and faith-based organizations in the Ontario Continuity & Organizational Resilience in Emergencies Academy (CORE) trainings and preparedness activities.
General Fund,
Grants
OEM $ Ongoing N/A
P4 Expand participation in the Ontario Community Emergency Response Team (CERT) program.
General Fund,
Grants
OEM $ Initiate by
2023/2024
N/A
P5 Ensure that community evacuation plans include provisions for community members who do not have access to private
vehicles or are otherwise unable to drive.
General Fund,
Grants
OEM $$ Initiate by
2024/2025
N/A
P6 Continue to ensure effective emergency notifications through multiple media formats, in at least English and Spanish, about pending, imminent, or ongoing emergency events. Ensure that information is accessible to persons with access and functional needs.
General Fund,
Grants
OEM $ Ongoing N/A
P7 Maintain at least one emergency power-generating station in all critical facilities that the City could use as emergency public assembly areas, such as City Hall, Community Centers, and any other locations designated in the future.
General Fund,
Grants
OEM $$$ Ongoing N/A
P8 Update the Ontario Emergency Operations Plan to identify backup power and communications locations for critical
facilities and prepare a hazardous materials annex.
General Fund,
Grants
OEM $ Ongoing N/A
P9 Continuously update response procedures for first responder departments to properly address new hazard events as they emerge.
General Fund,
Grants
OEM $ Ongoing N/A
P10 Ensure that the City has an adequate supply of sandbags for residents and businesses, including prefilled sandbags for individuals who may be unable to fill them on their own.
General Fund,
Grants
OEM $ Ongoing N/A
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P11 Conduct active shooter drills for City staff, residents, and businesses.
General Fund,
Grants
OEM $ Ongoing N/A
P12 Increase the number of City staff who have Cal OES Safety Assessment Program (SAP) credentials.
General Fund,
Grants
OEM, Building
Department
$ Initiate by
2023/2024
N/A
Multiple Hazards
1.01 Promote and expand the use of ‘Ready Ontario’ as the primary location for emergency preparedness and hazard mitigation information that includes:
1. An outreach team that promotes emergency preparedness and hazard mitigation activities
2. A cadre of volunteers from the City's CERT Program,
Continuity & Organizational Resilience in Emergencies Academy (CORE), Ontario Emergency Communications Service (ECS) HAM Radio Operators, and other organizations to support hazard mitigation and disaster preparedness activities.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Fire $ Ongoing
(Annually)
High
1.02 Install energy-efficient equipment upgrades in City facilities to increase the longevity of the fuel supply for backup generators. (Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works Facilities $$$ Initiate by
2026
High
1.03 Conduct routine updates to Facility Conditions Assessments for City-owned infrastructure and other utilities and coordinate with other agencies to ensure inspections of other important infrastructure. (Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities, Engineering
$ Ongoing
(Annually)
Medium
1.04 Repair, as feasible, all major deficiencies discovered by inspections to prevent collapse, failure, or damage in the event of a natural disaster.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities, Engineering,
Building
$$$ Initiate by
2023/2024
High
1.05 Incentivize public and private utility operators to harden their lines passing through the City from potential breaches.
Encourage the adoption of supervisory control and data
acquisition (SCADA) to allow instantaneous shutdown of line breaches. Use mitigation grants to incentivize entities to partner with the City to complete these projects.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Community
Development
$ Initiate by
2026
Low
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1.06 Install and harden emergency backup power at critical facilities deemed necessary. Prioritize installations for facilities that serve as key cooling/warming centers and evacuation centers.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities, Engineering
$$$ Initiate by
2023/2024
High
1.07 Conduct a feasibility assessment of installing solar and battery backup systems at key critical facilities within the City. (Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities
$$$ Future
Planning
Process
Low
1.08 Work closely with community groups to increase awareness of hazard events and resiliency opportunities among socially vulnerable community members, including those experiencing homelessness.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Community Life
& Culture
$ Ongoing
(As
Needed)
Medium
1.09 Avoid building new City-owned key facilities in mapped hazard areas. If no feasible sites outside mapped areas exist, ensure that such facilities are hardened against hazards beyond any minimum building requirements/ mitigation standards.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Engineering, Building
$ Ongoing
(As
Needed)
Low
1.10 Closely monitor changes in the boundaries of mapped hazard areas resulting from land use changes or climate change and adopt new mitigation actions or revise existing ones to ensure continued resiliency.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Community
Development
$ Ongoing
(As
Needed)
Low
1.11 Integrate policy direction and other information from this Plan into other City documents, including the General Plan,
Emergency Operations Plan, and Capital Improvements
Program.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
All Departments $ Ongoing
(Annually)
Medium
1.12 Monitor funding sources for hazard mitigation activities. (Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM $ Ongoing
(Annually)
Low
1.13 Integrate climate change mitigation and adaptation information and analysis into future LHMP updates and other City Plans, where practicable.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Planning $ Initiate by
2027
Low
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1.14 Update the City’s Master Plans (General Plan, Utilities Master Plan, etc.) periodically (in conjunction with the LHMP and CIP) to incorporate new data (FEMA flood maps and information)
and/or address emerging issues. (Hazards addressed: All) General Fund,
BRIC/ HMGP
Grants, Other
Grants
All Departments $$ Initiate by
2025
Medium
Earthquake/Geologic Hazards
2.01 Develop a Public Information Program (PIP) for earthquake awareness and mitigation. The program should focus on
reducing injury and property damage and encourage
partnerships, activities, and products to educate the public about earthquake science and motivate homeowners to
prepare for earthquakes.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Building,
Communications
$ Initiate by
2026
Medium
2.02 Develop a small project-based retrofit program to assist homeowners with simple earthquake mitigation activities (i.e., water heater straps, furniture anchoring, gas shut-off tools, and other emergency supplies) to reduce strain on City resources during an event.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Building,
Community
Improvement
$$ Future
Planning
Process
Low
2.03 Conduct an educational campaign, incentivize and promote medium-scale seismic retrofits, such as window films to minimize shattering, anchors for rooftop-mounted equipment, bracing for masonry chimneys, and other preventative measures to reduce damage to private buildings.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Building,
Community
Improvement
$ Initiate by
2026
Medium
2.04 Periodically update the seismically vulnerable buildings and structures inventory and pursue funding to incentivize retrofits of these structures to be more resilient to earthquakes in accordance with State and Local building standards and
Historic Preservation Program requirements. Assess soft story conditions for apartment buildings constructed prior to 1980.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Building $ Ongoing Low
2.05 Conduct a seismic analysis of all City-owned key facilities and retrofit vulnerable facilities.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Building, Public
Works Facilities
$$$ Initiate by
2026
Medium
2.06 Encourage the installation of resilient (seismically appropriate) piping for new or replacement pipelines in close coordination with utility providers.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities
$ Ongoing
(As
Needed)
Medium
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2.07 To the extent feasible, construct all new and significantly retrofitted City-owned facilities to remain operational in the event of a major earthquake.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities, Engineering
$$$ Ongoing
(As
Needed)
Low
2.08 Retrofit key critical facilities with seismically rated window film treatments that ensure glass windows do not shatter during a strong seismic event.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works Facilities $$ Future
Planning
Process
Low
2.09 Improve local understanding of the threat of a major earthquake by conducting a citywide scenario modeling
potential loss of life and injuries, destroyed and damaged structures, and interruptions to key services.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Public Works
Facilities
$ Initiate by
2026
Medium
2.10 Coordinate with Ontario Municipal Utilities Company (OMUC) on monitoring groundwater elevations in areas where liquefaction and subsidence may be a concern.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC $ Ongoing
(Annually)
Low
Flood
3.01 Investigate the use of permeable paved and landscaped swales for new construction and replacement of City-owned hardscaped areas.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works Parks and
Maintenance
$$ Future
Planning
Process
Low
3.02 Analyze if new critical facilities can be built a minimum of 1 foot higher than the anticipated 500-year flood elevation height to determine where it is feasible.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works Facilities,
Engineering, Building,
Development
$ Initiate by
2026
Medium
3.03 Identify potential flood improvements that reduce inundation from both storm flows and potential dam inundation effects.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $ Initiate by
2026
Medium
3.04 Retrofit roadway medians to capture stormwater during rain events. Prioritize improvements along major arterials/ roadways throughout the City.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Planning, Engineering $$$ Initiate by
2023/2024
High
3.05 Conduct frequent cleanings of storm drain intakes, especially before and during the rainy season.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $ Ongoing
(Annually)
Low
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3.06 Track areas where ponding frequently occurs during heavy rainfall and install new drains or upgrade existing ones to reduce water ponding.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Engineering
$$$ Initiate by
2023/2024
High
3.07 Monitor intersections that frequently flood during rain events and identify improvements to alleviate these conditions.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Engineering
$$$ Ongoing
(As
Needed)
Medium
3.08 Explore the feasibility of a mass notification siren and public address network to alert residents and visitors of potential flash floods and other flooding hazards, especially along the City’s flood channel infrastructure.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Public Works,
Engineering
$$ Initiate by
2023/2024
Medium
Extreme Weather (High Winds, Extreme Heat, Severe Rainstorms)
4.01 Conduct outreach to residents and businesses before the severe winds/ weather (Santa Ana Wind events) on proper tree
maintenance and identification of potentially hazardous trees. (Hazards addressed: High Winds, Severe Weather/Storm)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Communications $ Ongoing
(Annually)
Low
4.02 Remove or trim trees determined to be susceptible to blowing over during a severe wind event and underground power lines, where
feasible.
(Hazards addressed: High Winds, Severe Weather/Storm)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $$ Ongoing
(Annually)
Medium
4.03 Increase the use and construction of shade structures within new developments, City facilities, parks, and trails to reduce urban heat island impacts.
(Hazards Addressed: Extreme Heat)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works, Planning,
Engineering,
Recreation
$$ Ongoing
(As
Needed)
Medium
4.04 Evaluate the long-term capacity of designated cooling centers and shelters in the City to provide sufficient relief from extreme heat. Assess the need to expand services as the frequency, length, and severity of future heatwaves potentially change as a result of climate change.
(Hazards addressed: Extreme Heat)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Recreation $ Future
Planning
Process
Low
4.05 Upgrade HVAC within City facilities to more efficient systems that may include split systems or decentralized systems that allow for heating and cooling the spaces needed, not entire buildings. (Hazards addressed: Extreme Heat)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $$$ Future
Planning
Process
Low
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4.06 Implement a tree-planting program to diversify tree age and increase shaded areas in the City to reduce the effects of the urban heat island effect.
(Hazards addressed: Extreme Heat)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works, Planning $$ Future
Planning
Process
Low
4.07 Promote passive cooling design (brise soleil, long roof overhangs, locating windows away from southern facades, etc.) in new developments during the design review process.
(Hazards addressed: Extreme Heat)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Planning $ Ongoing
(As
Needed)
Low
4.08 Promote early notifications to residents in advance of a severe weather event, focusing on effective communication methods with vulnerable populations to better ensure they have
adequate time to prepare.
(Hazards addressed: Severe Weather)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM,
Communications,
Police, Fire
$ Ongoing
(As
Needed)
Medium
Hazardous Materials Release
5.01 Discourage new sensitive land uses, including schools, parks, childcare centers, adult and senior assisted living facilities, and community centers, from locating near identified hazardous material facilities. Discourage or prohibit new hazardous material facilities from locating near sensitive land uses.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Planning $ Ongoing
(As
Needed)
High
5.02 Continuously inspect businesses and other properties storing hazardous materials and create an inventory of storage
locations that require updates, maintenance, or renovation.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Fire $ Ongoing
(Annually)
Low
5.03 Coordinate with hazardous materials generators/operators regularly to understand changes to their operations within the City.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Fire $ Ongoing
(Annually)
Low
5.04 Continue to work with solid waste service contractors to educate residents and businesses on their safe disposal of small quantities of hazardous materials.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $ Ongoing
(Annually)
Low
Urban Fire
6.01 Educate and promote the proper maintenance and separation of power lines from trees and other hazards.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $ Ongoing
(As
Needed)
Medium
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6.02 Conduct regular fuel modification projects to reduce fire hazard risks, such as clearing out dead vegetation in parks, open spaces, right-of-way embankments, and other areas that could become fuel for fires, such as within Cucamonga-Guasti
Regional Park and surrounding neighborhoods.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Community
Improvement
$$ Ongoing
(Annually)
Low
6.03 Provide information and resources to residents citywide on ways to improve resilience to home fires, including procedures for fallen powerlines.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Fire $ Ongoing
(Annually)
Low
6.04 Promote the removal of fire-prone tree species in the City, such as eucalyptus and pepper trees, especially in areas with heightened fire susceptibility (e.g., trees adjacent to powerlines).
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $$ Ongoing
(Annually)
Medium
Dam Inundation
7.01 Coordinate with dam owners/operators, state, and federal agencies to collectively identify threats to the City and the region and identify ways to retrofit/strengthen the dams under their control.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM $ Ongoing
(Annually)
Medium
7.02 Implement an early warning system/protocol that notifies downstream communities in the event of a potential dam failure incident.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM $$ Future
Planning
Process
Low
Human-Caused Hazards (Transportation Incidents, Terrorism, Communications Failure)
8.01 Coordinate and enhance datasets with the School District, Hospitals, and other key entities within the City to better respond to mass-casualty and terrorism incidents.
(Hazards addressed: Terrorism)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Police $ Ongoing
(Annually)
Medium
8.02 Evaluate all critical facilities, facilities of concern, and business licenses, for potential human-caused hazard vulnerabilities and integrate counterterrorism design elements and building materials, where feasible.
(Hazards addressed: Terrorism)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Police $ Initiate by
2026
Medium
8.03 Coordinate with the San Bernardino County Sheriff to monitor potential incidents resulting in terrorism and mass casualty incidents.
(Hazards addressed: Terrorism/Mass Casualty Incidents)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Police $ Ongoing
(Annually)
Low
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8.04 Conduct proactive community policing during special events.
Ensure that all staff involved in community policing are trained to engage with and respect community members while
maintaining security.
(Hazards addressed: Terrorism)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Police $ Ongoing
(As
Needed)
Medium
8.05 Prioritize any remaining grade separations to reduce or eliminate conflicts between different modes of travel.
(Hazards addressed: Transportation Incidents)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Engineering
$$$ Initiate by
2025/26
Medium
8.06 Maintain relationships with Metrolink, Amtrak, and Railroad owners to improve rail
safety.
(Hazard addressed: Transportation Incident)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Police, Engineering $ Ongoing
(Annually)
Low
8.07 Analyze communications systems to identify critical components and ensure these components are readily available to ensure communications resiliency.
(Hazards addressed: Communications Failure)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Police, IT &
Broadband,
Communications
$ Ongoing
(Annually)
Medium
8.08 Expand the installation of fiber optics infrastructure and conduit (for future services) to enhance the city's communications systems and economic opportunities.
(Hazards addressed: Communications Failure)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Police, IT &
Broadband,
Communications
$$$ Initiate by
2023/2024
High
8.09 Enhance existing communication backup systems to minimize communications interruptions, as an annex to the City of Ontario Emergency Operations Plan.
(Hazards addressed: Communications Failure)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Police, IT &
Broadband,
Communications
$$$ Initiate by
2023/2024
High
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2018 Mitigation Action Progress
The HMPC reviewed the mitigation actions from the 2018 plan. Since the preparation of the previous plan, City staff has recognized that many of the actions needed to be refined and integrated into the proposed mitigation actions matrix in Table 5-3. Table 5- 4 includes a summary of how these existing actions were incorporated into the proposed mitigation actions within the plan.
Table 5-4: 2018 Mitigation Actions Progress
Hazard Mitigation Action Description / Background Integration into Table 5-3
ALL Hazard Increase
readiness for all
hazards in the
City of Ontario.
Develop a robust
community outreach team
to promote emergency
preparedness and hazard
mitigation activities.
Develop a volunteer cadre
to include CERT
(Community Emergency
Response Teams), Ham
Radio Operators and faithbased organizations
This action was
incorporated into
Mitigation Action 1.01.
Wildfire Continue to
reduce fire
hazards in the
City of Ontario.
Through Code Enforcement
enforce the weed
abatement program to
reduce fuels available to
burn
This action was
incorporated into
Mitigation Action 6.02.
Earthquake Improve public
education
programs and
practices to
residents for
earthquake risk.
Public education and
outreach programs are an
efficient and cost-effective
way to promote meaningful
changes within a
community. A Program for
Public Information (PPI) for
earthquake awareness and
mitigation could
significantly reduce injury
and property damage to
earthquake. Use a suite of
partnerships, activities, and
products to educate the
public about earthquake
This action was
modified and turned
into Mitigation Action
2.01. 537
City of Ontario 2023 Local Hazard Mitigation Plan
146
science and motivating
homeowners to become
prepared for earthquakes.
Flood Provide
adequate flood
protection to
minimize hazards
and structural
damage.
Utilize the National Flood
Insurance Program.
Participate in the National
Flood Insurance Program
(NFIP), which provides flood
insurance within designated
floodplains.
Update NFIP data and
maps with newly identified
flood hazard areas in the
County, as new information
becomes available.
These mitigation
actions were removed
and replaced with
actions 3.01 through
3.08. Dam
Inundation
Reduce damage
from a breach in
the San Antonio
Dam.
Have Army Corps of
Engineers review the
inundation zones to reflect
the retention basins,
quarries, 2 subterranean
freeways that now exist
between the city and the
dam
This action was
incorporated into
Mitigation Action 7.01.
Promote the National Flood
Insurance Program
This action was
removed as it was
deemed unnecessary,
since the City already
performs this action.
AntiTerrorismUse anti-terrorism
strategies to
discourage
terrorism and
protect the
people,
infrastructure and
assets in Ontario
from the effects
of terrorism.
Use anti-terrorism design
strategies to discourage /
prevent acts of terrorism.
This action was
incorporated into
Mitigation Action 8.02.
Identify and prioritize
mitigation activities (antiterrorism force protection) at critical facilities and
gathering places that are
vulnerable to terrorist
attacks.
This action was
incorporated into
Mitigation Action 8.01.
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Climate
Change
Reduce the
impacts of
climate change
on the City and
limit human
activities that
change the
atmosphere’s
makeup.
Meet greenhouse gas
(GHG) reductions targets
set forth by the Clean Air Act
and The City’s Community
Climate Change Plan and
the General Plan
Environmental Element
Section ER
Continue working with the
South Coast Air Quality
Management District to
meet GHG reductions
targets.
Continue implementing the
energy conservation and
efficiency measures
identified in the County of
San Bernardino Greenhouse
Gas Emissions Reduction
Plan, and the City
Community Climate
Change Plan
These actions were
removed as the City
recently completed
an update Climate
Action/Adaptation
Plan that implements
these actions.
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148
PAGE INTENTIONALLY LEFT BLANK
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Chapter 6 – Plan Maintenance
For this LHMP to remain effective and useful to the community of Ontario, it must remain up to date. An updated version of the LHMP will continue to guide Ontario hazard mitigation activities and help keep the City eligible for state and federal hazard mitigation funding. The HMPC has structured this LHMP so individual sections can easily be updated as new information becomes available and as new needs arise, helping to keep this Plan current.
This chapter discusses how to update this Plan to keep it in compliance with applicable state and federal requirements. This chapter also describes how the City can incorporate the mitigation actions described in Chapter 5 into existing programs and planning mechanisms and how public participation will remain an important part of Plan monitoring and future update activities.
Coordinating Body
The HMPC will remain responsible for maintaining and updating the Plan, including evaluating the Plan effectiveness as needed. Members of the HMPC will also coordinate the implementation of the Plan through their respective positions. Table 1-1 contains a list of current members. In future years, staff and representatives (either current HMPC members or other individuals) from the following City Departments should be included in maintenance and update activities:
• Office of Emergency Management
• Community Life & Culture (Recreation)
• Community Life & Culture (Library)
• Community Life & Culture (Museum)
• Community Development (Building)
• Community Development (Community Improvement)
• Community Development (Engineering)
• Community Development (Housing)
• Community Development (Planning)
• Economic Development
• Finance
• Fire Department
• Human Resources/Risk Management
• Information Technology
• Management Services (City Communications)
• Management Services (Records Management)
• Management Services (Broadband)
• Management Services (Innovation, Performance, and Audit) • Ontario Municipal Utilities Company (OMUC)
• Police Department
• Public Works (Municipal Services)
• Public Works
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The staff member currently serving as the HMPC leader (responsible for coordinating future updates) is in the Office of Emergency Management (within the Fire Department).
He/ she will serve as the project manager during the update process or designate this role to another staff member. The HMPC leader or their designee will coordinate the maintenance of this Plan, lead the formal Plan review and evaluation activities, direct the Plan update, and assign tasks to other members of the HMPC to complete these activities. Such tasks may include collecting data, developing new mitigation actions, updating mitigation actions, making presentations to City staff and community groups, and revising sections of the Plan.
Plan Implementation
The effectiveness of the Plan depends on the successful implementation of the mitigation actions. This includes integrating mitigation actions into existing City plans, policies, programs, and other implementation mechanisms. The mitigation actions in this Plan are intended to reduce the damage from hazard events, help the City secure funding, and provide a framework for hazard mitigation activities.
HMPC members prioritized the hazard mitigation actions in Table 5-3 in Chapter 5. These priorities will guide the implementation of these actions through new or existing City mechanisms as resources are available. The LHMP project manager is responsible for overseeing this Plan's implementation, promotion, and maintenance, as well as facilitating meetings and other coordinating activities related to Plan implementation and maintenance.
The key City Plans that should incorporate content from this LHMP include the following:
• The Ontario Plan 2050 - Safety Element – Content from the LHMP incorporated into the Safety Element will ensure the goals and policies of this plan are reinforced throughout future developments and projects proposed within the city. • Ontario Emergency Operations Plan – This plan focuses on the effective preparedness and response to hazard events that occur within the city.
Incorporating relevant content from this plan into the EOP ensures consistency regarding the hazards addressed in both plans.
• Ontario Capital Improvements Program – This program identifies key infrastructure investments throughout the City that may include hazard mitigation elements.
Incorporating this plan into the CIP may enhance infrastructure investment through additional funding and/or modification of improvements to include hazard mitigation elements.
This integration of the LHMP into The Ontario Plan 2050 Safety Element also allows the City to comply with AB 2140 requirements, as identified in Chapter 1 of this plan.
Plan Maintenance Process
The City’s plan maintenance process will rely on the Ontario Mitigation Implementation Handbook, located in Appendix E. The handbook is intended to function as a standalone document that gives a concise and accessible guide to jurisdiction staff for 542
City of Ontario 2023 Local Hazard Mitigation Plan
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implementing and maintaining the Plan. A key component of the handbook is the specific mechanisms the jurisdiction can use to integrate this plan into other City planning mechanisms.
Plan Monitoring and Evaluation
When members of the HMPC are not updating the Plan, they should meet at least once a year to go over mitigation action implementation and evaluate the Plan’s effectiveness. These meetings should include the following:
• Discussion of the timing of mitigation action implementation • Mitigation action implementation evaluation and determination of success • Mitigation action prioritization revisions, if deemed necessary • Mitigation action integration into other mechanisms, as needed The first of these meetings will be held in the 2023-2024 fiscal calendar year. To the extent possible, HMPC meetings should be scheduled at an appropriate time in the City’s annual budgeting process, which will help ensure that funding and staffing needs for mitigation actions are considered.
When the HMPC meets to evaluate the Plan, members should consider these questions:
• What hazard events, if any, have occurred in Ontario in the past year? What were the impacts of these events on the community? Were the impacts mitigated, and if so, how?
• What mitigation actions have been successfully implemented? Have any mitigation actions been implemented but not successfully, and if so, why? • What mitigation actions, if any, have been scheduled for implementation but have not yet been implemented?
• What is the schedule for implementing future mitigation actions? Is this schedule reasonable? Does the schedule need to be adjusted for future implementation, and are such adjustments appropriate and feasible?
• Have any new issues of concern arisen, including hazard events in other communities or regions that are not covered by existing mitigation actions? • Are new data available that could inform updates to the Plan, including data relevant to the hazard profiles and threat assessments? • Are there any new planning programs, funding sources, or other mechanisms that can support hazard mitigation activities in Ontario?
Plan Updates
The information in this Plan, including the hazard profiles, threat assessments, and mitigation actions, is based on the best available information, practices, technology, and methods available to the City and HMPC at the time this Plan was prepared. As factors change, including technologies, community demographics and characteristics, best practices, and hazard conditions, it is necessary to update the plan to remain relevant.
Additionally, Title 44, Section 201.6(d)(3) of the Code of Federal Regulations requires that 543
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LHMPs be reviewed, revised, and resubmitted for approval every five years to remain eligible for federal benefits.
UPDATE METHOD AND SCHEDULE
The update process should begin no later than four years after this Plan is adopted, allowing a year for the update process before the Plan expires. Depending on the circumstances, the LHMP project manager or their designee may also choose to begin the update process sooner. Some reasons for accelerating the update process may include the following:
• A presidential disaster declaration for Ontario or an area that includes part or the entire city
• A hazard event that results in one or more fatalities in Ontario The update process will add new and updated methods, demographic data, community information, hazard data and events, considerations for threat assessments, mitigation actions, and other information, as necessary. This helps keep the Plan relevant and current. The HMPC will determine the best process for updating the Plan, which should include the following steps:
UPDATE ADOPTION
The Ontario City Council is responsible for adopting this Plan and all future updates. As previously mentioned, adoption should occur every five years. To ensure the plan remains active, the City should begin the update process at least one year prior to expiration. If the City has a grant application that relies on the LHMP, an update to the plan should occur no later than 18 months before expiration. Adoption should take place after FEMA notifies the City that the Plan is Approved Pending Adoption. Once the City Council Engage the HMPC (with at
least one member from each
City department).
Contact non-City
organizations (that
previously participated or are
interested stakeholders) to
participate in the update.
Review and update the
hazard mapping and threat
assessment for critical
facilities.
Revise the threat assessment
for populations and other
assets.
Determine what measures
have been completed,
changed, cancelled, or
postponed and review and
revise mitigation actions, as
needed.
Prepare an updated plan to
be distributed to
stakeholders and the public.
Conduct a public review
period of the Draft Plan
allowing residents and
interested stakeholders to
provide comment.
Following public review, send
a draft of the updated plan
to Cal OES and FEMA for
review and approval.
Adopt the final updated Plan
within one year of beginning
the update process and
within five years of the
adoption of the previous
Plan.
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153
adopts the Plan following its approval by FEMA, the adopted plan should be transmitted to FEMA.
Continued Public Involvement
The City will continue to keep members of the public informed about the HMPC’s actions to review and update the LHMP. The HMPC will develop a revised community engagement strategy that reflects the City’s updated needs and capabilities. The updated strategy should include a tentative schedule and plan for public meetings, recommendations for using the City website and social media accounts, and content for public outreach documentation. The HMPC will also distribute annual progress reports through City social media platforms and mailing lists used to engage community members. These outreach opportunities will describe the actions taken by the City and ways that residents and businesses can help further the City’s goals. These updates are anticipated to occur after the annual HMPC meeting is conducted by the City.
Point of Contact
The HMPC leader for Ontario is the primary point of contact for this Plan and future updates. At the time of writing, the HMPC leader is Sagar Patel (Emergency Manager), available at [email protected] | (909) 395-2557.
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A-1
Appendix A – HMTF Meeting Materials
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Table 1-1: Ontario HMPC Members
Name Title Department
Sagar Patel
(Project Manager, POC)
Emergency Manager Office of Emergency Management
Nick Gonzalez Recreation & Community Services
Director
Community Life & Culture (Recreation)
Kelly Zackman Library Services Manager Community Life & Culture (Library) Michelle Sifuentes Museum Curator Community Life & Culture (Museum) Matt Montieth Supervising Building Inspector Community Development (Building) Angela Magana Community Improvement Director Community Development (Community Improvement)
Khoi Do City Engineer Community Development (Engineering) Peter Pallesen Senior Project Coordinator Community Development (Housing) Kim Ruddins Sustainability Program Manager Community Development (Planning) Charity Hernandez Principal Project Manager Economic Development Angelica Mora Purchasing Manager Financial Services
Paul Ehrman Senior Deputy Chief, Fire Marshal Fire Department Reed Sigler Departmental Administrator Human Resources/Risk Management Colin Fernandes Executive Director Information Technology Claudia Isbell Assistant City Clerk Management Services (Records Management)
Jimmy Chang Broadband General Manager Management Services (Broadband) Albert Gastelum Utilities Assistant General Manager Ontario Municipal Utilities Company (OMUC)
Eric Quinones Detective Police Department
Joshua Blessingham Fleet Services Coordinator Public Works (Municipal Services) David Coote Park & Maintenance Supervisor Public Works
Scott Ochoa City Manager Management Services
Darlene Sanchez Assistant City Manager Management Services Dan Bell Communications & Community
Relations Director
Management Services
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A-3
ONTARIO LHMP UPDATE KICKOFF
DATE: August 14, 2022
TO: Sagar Patel
Emergency Manager, City of Ontario
FROM: Aaron Pfannenstiel, Principal
Atlas Planning Solutions
City of Ontario
Local Hazard Mitigation Plan Update: Kick-Off Meeting
Agenda
1. Introductions (5 Minutes)
2. LHMP 101 (10 Minutes)
a. What is an LHMP?
b. How does an LHMP benefit Ontario?
c. What does the creation process look like?
d. What are your expectations? HMPC expectations.
3. Current Safety Element Goals (10 Minutes)
a. GOAL S1 - Minimized risk of injury, loss of life, property damage and economic and social disruption caused by earthquake-induced and other geologic hazards.
b. GOAL S2 - Minimized risk of injury, loss of life, property damage and economic and social disruption caused by flooding and inundation hazards.
c. GOAL S3 - Reduced risk of death, injury, property damage and economic loss due to fires, accidents and normal everyday occurrences through prompt and capable emergency response.
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d. GOAL S4 - An environment where noise does not adversely affect the public’s health, safety, and welfare.
e. GOAL S5 - Minimize the risk of injury, property damage, and economic loss resulting from windstorms and wind-related hazards f. GOAL S6 - Reduced potential for hazardous materials exposure and contamination.
g. GOAL S7 - Residential neighborhoods, commercial areas, and industrial districts that are kept safe through a multi-faceted approach of prevention, suppression, and community involvement in public safety. h. GOAL S8 - Disaster resilient, prepared community through effective emergency/disaster preparedness, response, mitigation and recovery. i. GOAL S9 - Incorporate energy efficient practices and renewable energy systems to improve air quality, comfort, and energy reliability during temporary power outages.
4. Are these still Ontario’s goals within these areas? (10 Minutes) a. Has anything changed within the City not included in the Safety Element that needs to be addressed within the LHMP?
b. How we integrate the LHMP and the Safety Element to maintain cohesion
5. HMPC Meeting #1 Members: (10 Minutes)
a. Potential Planning Committee Members: City Administrative Staff, City Attorney, Community Development, financial Services, Fire, Planning, Building, Engineering, Housing, Human Resources, Information Technology, Municipal Utilities, Police, Public Works, stakeholders, etc.…
b. Do we have a list of names and email addresses for the invitees? c. Are there any City scheduling constraints that could hinder project progress, or that we need to schedule around?
d. Communication Preferences/Protocol: Who is the City’s primary point of contact for the project? Preferred method of communication. e. Schedule Meeting #1
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6. Project schedule and milestone expectations (5 Minutes)
7. Invoicing Requirements (5 Minutes)
8. Schedule Meeting #1 (5 Minutes)
Questions and Concerns? Please Contact
Aaron Pfannenstiel – [email protected]
Atlas Planning Solutions
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City of Ontario
LOCAL HAZARD MITIGATION PLAN UPDATE
HMPC MEETING #1 AGENDA
I. Team Introductions (5 minutes)
II. Local Hazard Mitigation Plan Overview (15 minutes)
III. Project Goals and Expectations (10 minutes)
IV. Hazard Mitigation Planning Team Roster (10 minutes) V. Communication Protocols (5 minutes)
VI. Data Needs (Critical Facilities List, vulnerable populations, recent/past hazards, GIS) (20 minutes)
VII. Community Engagement and Outreach Strategy (10 minutes) VIII. Hazard Identification/Prioritization (30 minutes) IX. Next Steps and To Do List (5 minutes)
Hazard Mitigation Planning Update
Process
August 2022 – July 2023
Community Outreach September 2022 – January 2023
Administrative Draft LHMP January 2023
Public Review Draft LHMP Document Spring 2023
Cal OES/FEMA Review Draft Document Spring/Summer 2023
2018 Ontario LHMP Goals
1. Increase readiness for all hazards in the City of Ontario.
2. Continue to reduce fire hazards in the City of Ontario. 551
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3. Minimize exposure to structural and contents damage from geologic and seismic conditions.
4. Provide adequate flood protection to minimize hazards and structural damage.
5. Reduce damage from a breach in the San Antonio Dam.
6. Use anti-terrorism strategies to discourage terrorism and protect the people, infrastructure and assts in Ontario from the effects of terrorism.
7. Reduce the impacts of climate change on the City and limit human activities that change the atmosphere’s makeup.
8. Reduce the risk of injury, property damage and economic loss resulting from Santa Ana Winds and wind related hazards. Santa Ana Winds and wind related hazards. 552
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City of Ontario
LOCAL HAZARD MITIGATION PLAN UPDATE
HMPC MEETING #2 AGENDA
I. Introductions (5 minutes)
II. Review of Project Goals (5 minutes)
III. Review of Hazard Prioritization (5 minutes)
IV. Review of Critical Facilities (5 minutes)
V. Review of Hazard Profiles/Mapping Discussion/Threat Assessment (75 minutes) VI. Introduction to Mitigation Strategies (5 minutes)
VII. Next Steps (5 minutes)
Hazard Mitigation Planning Process August 2022 - July 2023 HMPC Meeting #3 – Mitigation Action
Review/Prioritization November 2, 2022
Community Outreach September 2022-January 2023
Administrative Draft LHMP January 2023
Public Review Draft LHMP Document Spring 2023
Cal OES/FEMA Review Draft Document Spring/Summer 2023
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City of Ontario
LOCAL HAZARD MITIGATION PLAN UPDATE
HMPC MEETING #3 AGENDA
VIII. Introductions (5 minutes)
IX. Review of Project Goals (5 minutes)
1. Increase readiness for all hazards in the City of Ontario.
2. Continue to reduce fire hazards in the City of Ontario.
3. Minimize exposure to structural and contents damage from geologic and seismic conditions.
4. Provide adequate flood protection to minimize hazards and structural damage from flooding and dam inundation.
5. Reduce damage from a breach in the San Antonio Dam.
6. Use anti-terrorism strategies to discourage terrorism and protect the people, infrastructure and assets in Ontario from these effects of terrorism.
7. Reduce the impacts of climate change on the City and limit human activities that change the atmosphere’s makeup.
8. Reduce the risk of injury, property damage and economic loss resulting from Santa Ana Winds and wind related hazards.
X. Overview of Mitigation Strategies
Plans and Regulations • Ordinances, Regulations
Structural Projects • Utility Undergrounding, Structural Retrofits • Stream restoration, erosion control Natural Systems
Protection
Education Programs • Outreach materials, websites, presentations • Mutual aid agreements, equipment
purchases, notification protocols
Preparedness and
Response Actions
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XI. Discussion of STAPLE/E Criteria
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Issue Criteria
Social • Is the action socially acceptable to community members? • Would the action treat some individuals unfairly?
• Is there a reasonable chance of the action causing a social disruption? Technical • Is the action likely to reduce the risk of the hazard occurring, or will it reduce the effects of the hazard?
• Will the action create new hazards or make existing hazards worse? • Is the action the most useful approach for the City to take, given the City's goals and community members?
Administrative • Does the City have the administrative capabilities to implement the action?
• Are there existing City staff who can lead and coordinate the measure's implementation, or can the City reasonably hire new staff for this role?
• Does the City have enough staff, funding, technical support, and other resources to carry out implementation?
• Are there administrative barriers to implementing the action? Political • Is the action politically acceptable to City officials and other relevant jurisdictions and political entities?
• Do community members support the action?
Legal • Does the City have the legal authority to implement and enforce the action?
• Are there potential legal barriers or consequences that could hinder or prevent the implementation of the action?
• Is there a reasonable chance that implementation of the action would expose the City to legal liabilities?
• Could the action reasonably face other legal challenges? Economic • What are the monetary costs of the action, and do the costs exceed the economic benefits?
• What are the start-up and maintenance costs of the action, including administrative costs?
• Has the funding for action implementation been secured, or is a potential funding source available?
• How will funding the action affect the City's financial capabilities? • Could the implementation of the action reasonably burden the City’s economy or tax base?
• Could there reasonably be other budgetary and revenue impacts to the City?
Environmental • What are the potential environmental impacts of the action? • Will the action require environmental regulatory approvals? • Will the action comply with all applicable federal, state, regional, and local environmental regulations?
• Will the action reasonably affect any endangered, threatened, or otherwise sensitive species of concern?
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XII. Discussion of Relative Cost Estimates
Cost Categories
$ Less than $_______
$$ $______ to $_________
$$$ Greater than $_________
XIII. Review and Discussion of Draft Mitigation Strategies XIV. Next Steps (5 minutes)
Hazard Mitigation Planning Process August 2022 - June 2023 Community Outreach Ongoing
Administrative Draft LHMP January 2023
Public Review Draft LHMP Document March 2023
Cal OES/FEMA Review Draft Document April-May 2023
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City of Ontario Stakeholder Meeting Attendance
Sagar Patel – City of Ontario
Marissa Currier – City of Ontario
Chris Shaw – Ontario Convention Center
Andrew Harsh – Ontario Airport
Joyce Lee – City of Chino Hills
Joseph Ramos – City of Rancho Cucamonga
Aaron Pfannenstiel – Atlas Planning Solutions
Robert Jackson – Atlas Planning Solutions
Crystal Stueve – Atlas Planning Solutions
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Appendix B – Outreach Engagement Materials
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2023 Ontario Hazard Mitigation Plan Survey
I. Local Hazard Mitigation Plan Survey
Dear Community Member,
The City of Ontario is preparing an update to the Local Hazard Mitigation Plan or LHMP. Like all other communities, Ontario could potentially face widespread devastation in the event of a natural disaster. While no community can completely protect itself against all potential hazardous situations, this plan will help identify those situations, assess our current provisions, and outline a strategy to lessen the vulnerability and severity of future disasters.
Your responses to this survey will inform the preparation of the plan. Thank you for your time and cooperation.
II. Hazard Awareness
1. Please indicate whether you live or work in the City of Ontario. a. I live in the City of Ontario.
b. I work in the City of Ontario.
c. I live and work in the City of Ontario.
d. Neither applies to me, but I am interested in the City's resiliency.
2. What is the ZIP code of your home?
3. Have you been impacted by a hazard event in your current residence? a. Yes
b. No
4. If you answered yes to the previous question, please select the type of hazard event that you have been impacted by (select all that apply).
Earthquake/Geologic Hazards Flooding
Extreme Weather (High Winds, Extreme
Heat Days, Severe Rainstorms) Hazardous Materials Release Urban Fire Human Caused Hazards (Transportation
Incidents, Communications Failure, Terrorism)
Dam Inundation Other
Please list any additional hazards that have previously impacted your neighborhood or home.
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5. The following hazards could potentially impact the city. Please mark the THREE (3) hazards that are of most concern to your neighborhood or home.
Earthquake/Geologic Hazards Flooding
Extreme Weather (High Winds, Extreme
Heat Days, Severe Rainstorms) Hazardous Materials Release Urban Fire Human Caused Hazards (Transportation
Incidents, Communications Failure, Terrorism)
Dam Inundation Other
Please list any additional hazards that present a threat to your neighborhood or home.
6. The planning team is using various data sources to identify hazards in your community; however, some of these data sources do not provide data at a general citywide level. Are there any small-scale issues, such as ponding at a specific intersection during rain, that you would like the planning team to consider? a. I am not aware of local hazards
b. I am aware of local hazards
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7. How concerned are you that climate change may create new hazardous situations in Ontario or make existing natural hazards worse?
a. Very concerned.
b. Somewhat concerned.
c. Somewhat unconcerned.
d. Not at all concerned.
e. Unsure.
8. When do you think climate change will pose a threat to your health, property, livelihood, or overall wellbeing?
a. It already is.
b. Within the next five years.
c. In five to twenty years.
d. Not for at least another twenty years.
e. Never, or not in my lifetime.
9. If you have taken any action to protect yourself against natural hazards, how confident are you that these actions will be sufficient to protect against more severe hazards that are expected because of climate change? a. Very confident.
b. Somewhat confident.
c. Somewhat unconfident.
d. Not at all confident.
e. Unsure.
10. If you are a homeowner, do you have adequate homeowners' insurance to cover the hazards that could impact your home?
a. Yes, my insurance coverage should be adequate.
b. No, I don't believe my insurance coverage would be adequate for a major disaster. c. Unsure.
d. I do not have an insurance policy.
e. Not applicable; I rent my current residence.
11. If you rent your residence, do you have renters' insurance? a. Yes
b. No
c. Not applicable; I own my residence.
12. Do you have flood insurance for your home?
a. Yes, I own my home and have flood insurance.
b. Yes, I rent my home and have flood insurance.
c. No, but I am interested in reviewing flood insurance options (http://www.floodsmart.gov/floodsmart/).
13. Have you done anything to your home to make it less vulnerable to hazards such as earthquakes, floods, and fires?
a. Yes
b. No
c. Not applicable; I rent my residence.
If not, do you plan to?
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14. If a severe hazard event occurred today such that all services were cut off from your home (power, gas, water, sewer) and you were unable to leave or access a store for 72 hours, which of these items do you have readily available? a. Potable water (3 gallons per
person)
b. Cooking and eating utensils
c. Can opener
d. Canned / nonperishable foods
(ready to eat)
e. Gas grill / camping stove
f. Extra medications and contact
lenses (if applicable)
g. First aid kit / supplies
h. Portable AM/FM radio (solar
powered, hand crank, or batteries)
i. Handheld "walkie-talkie" radios (with
batteries)
j. Important family photos /
documentation in a water- and fireproof
container
k. Extra clothes and shoes
l. Blanket(s) / sleeping bag(s)
m. Cash
n. Flashlight (with batteries)
o. Gasoline
p. Telephone (with batteries)
q. Pet supplies
r. Secondary source of heat
For more information on emergency kits, visit: https://www.ready.gov/kit What else do you have in your emergency kit?
15. Are you familiar with the special needs of your neighbors in the event of a disaster situation (special needs may include limited mobility, severe medical conditions, memory impairments)?
a. Yes
b. No
16. Are you a trained member of your Community Emergency Response Team (CERT)? a. Yes
b. No, but I would like to learn more about CERT.
c. No, I am not interested in being a trained CERT member.
For more information about CERT, please visit:
https://www.ontarioca.gov/CERT
17. How can the city help you become better prepared for a disaster? (Choose all that apply)
a. Provide effective emergency notifications and communication. b. Provide training and education to residents and business owners on how to reduce future damage.
c. Provide community outreach regarding emergency preparedness. d. Create awareness of special needs and vulnerable populations. e. Other (please specify)
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If you do NOT work in the City of Ontario, please skip to question 21.
18. What is the ZIP code of your workplace?
19. Does your employer have a plan for disaster recovery in place? a. Yes
b. No
c. I don't know
20. Does your employer have a workforce communications plan to implement following a disaster, so they can contact you?
a. Yes
b. No
III. Recommendations and Future Participation
21. Would you like to be contacted when the Draft 2023 Ontario Hazard Mitigation Plan is available for review?
a. Yes, please notify me using my contact information in the next question. b. No
22. If you would like to be notified of future opportunities to participate in hazard mitigation and resiliency planning, please provide your name and e-mail address. If you do not have an e-mail address, please provide your mailing address.
Full Name:
Email Address:
Street Address:
City, State, Zip:
23. Please provide us with any additional comments/suggestions/questions regarding your risk of future hazard events.
Thank you for taking the time to complete this survey. If you have any questions, or if you know of other people/organizations that should be involved, please contact Sagar Patel, at [email protected]
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Appendix C - Resolution of Adoption
(to be inserted after City Council approval)
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Appendix D- Key Facilities
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Asset Type Category Critical Facility Facility of Concern Commercial Warehouse 0 1
Emergency Operations 19 0
Government Operations 12 4
Household Hazardous
Waste Storage/Sortment 0 1
Industrial Warehouse 0 1
Modular 0 2
Not City Owned 1 0
Recreational, Cultural,
Community 4 43
Residential 0 20
Water and Wastewater,
Infrastructure 1 0
??? 0 5
Total 37 77
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Appendix E – Hazard Mitigation Implementation
Handbook
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PAGE INTENTIONALLY LEFT BLANK
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Local Hazard Mitigation Plan Implementation
Handbook
June 2023
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What Is This Handbook?
The Local Hazard Mitigation Plan (LHMP) for the City of Ontario features an evaluation of the City's hazards as well as a variety of corresponding mitigation actions. These actions are intended to preserve public safety, maintain critical municipal government operations and services when hazard events emerge, and empower community members to take on hazard mitigation at an individual level. This Implementation Handbook (Handbook) is intended for use by City staff and decision-makers after the LHMP is adopted. It will:
Give clear instructions following the adoption of the LHMP. Simplify future updates to the LHMP.
Assist the City in preparing grant funding applications related to hazard mitigation. Guide annual plan review actions.
How do I Use This Handbook?
This Handbook can help City staff and decision-makers in several different situations. If and when the events listed below occur, consult the respective sections of this Handbook for advice on how best to proceed:
A disaster proclamation has been issued by the Ontario City Council A disaster proclamation has been issued by the State of California A disaster declaration has been signed by the Federal Government I want to apply for mitigation grant funding
Ontario is undergoing its budgeting process
Ontario is holding its annual meeting of the Hazard Mitigation Planning Committee Ontario is updating the following policy and regulatory documents:
• The Local Hazard Mitigation Plan
• The Safety Element of the General Plan
• The Housing Element of the General Plan
• The Zoning Code
Who Maintains This Handbook?
The Hazard Mitigation Planning Committee (HMPC) leader is responsible for maintaining this Handbook. At the time of writing, the current HMPC leader is Sagar Patel from the Ontario Office of Emergency Management. The HMPC may delegate this responsibility to someone else should they choose.
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What to do when a disaster has been proclaimed or declared Disasters may be proclaimed or declared by the Ontario City Council, the State of California, or the federal government. Responsibilities may differ depending on who proclaims or declares the disaster. If multiple organizations proclaim or declare a disaster, consult all applicable lists.
The Ontario City Council
If the Ontario City Council (or the Director of Emergency Services, if the City Council is not in session) proclaims a Local Emergency, take the following steps:
Update Attachment 1 with information about the disaster. Include information about cumulative damage, including any damage outside of Ontario. Discuss opportunities for local assistance with the representatives from the California Office of Emergency Services (Cal OES).
If the disaster damages local infrastructure or City-owned facilities, repair or rebuild the structure to be more resilient, following applicable hazard mitigation actions. A list of actions, organized by hazards, is included in Attachment 4. Chapter 6 of the Ontario LHMP states that the City should consider updating the LHMP if a disaster causes a loss of life in the community, even if there is no state disaster proclamation or federal disaster declaration that includes part or all of the city. If there is a loss of life in Ontario, consider updating the LHMP. Consult the section on updating the LHMP in this Handbook for details.
The State of California
If the State of California proclaims a disaster for Ontario, or an area that includes part or all of Ontario, take the following steps:
Update Attachment 1 with information about the disaster. Include information about cumulative damage, including any damage outside of Ontario. Collaborate with representatives from Cal OES to assess the damage from the event. Discuss opportunities for local assistance with representatives from Cal OES. If the disaster damages local infrastructure or City-owned facilities, repair or rebuild the structure to be more resilient, following applicable hazard mitigation actions. A list of actions, organized by hazards, is included in Attachment 4. If the disaster may escalate into a federal disaster declaration, begin any necessary coordination with representatives from the Federal Emergency Management Agency (FEMA).
Chapter 6 of the Ontario LHMP states that the City should consider updating the LHMP if a disaster leads to a state disaster proclamation or federal disaster declaration that includes part or all of Ontario, even if there is no loss of life. Consider updating the LHMP. Consult the section on updating the LHMP in this Handbook for details.
The Federal Government
If the federal government declares a disaster for Ontario, or any area that includes part or all of Ontario, take the following steps:
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Update Attachment 1 with information about the disaster. Include information about cumulative damage, including any damage outside of Ontario. Collaborate with Cal OES and FEMA representatives to assess the damage. Determine if Ontario will be eligible for public assistance funds related to the federal disaster declaration. These funds can be used to reimburse the City for response and recovery activities. If the City is eligible, work with FEMA and Cal OES representatives to enact the necessary requirements and receive funding.
If the disaster damages local infrastructure or City-owned facilities, repair or rebuild the structure to be more resilient, following applicable hazard mitigation actions. A list of actions, organized by hazards, is included in Attachment 4. The Hazard Mitigation Grant Program (HMGP) is a FEMA program that helps fund hazard mitigation activities after a disaster event. Ontario may be eligible for funding because of the federal disaster declaration, although not all activities may meet the program's requirements. If Ontario is eligible, work with FEMA to apply for this funding. Chapter 6 of the Ontario LHMP states that the City should consider updating the LHMP if a disaster leads to a state disaster proclamation or federal disaster declaration that includes part or all of Ontario, even if there is no loss of life. Consider updating the LHMP. Consult the section on updating the LHMP in this Handbook for details.
I Want to Apply for Mitigation Grant Funding
There are three potential grant funding programs that FEMA administers for hazard mitigation activities. Two of these programs, the Building Resilient Infrastructure and Communities (BRIC) and Flood Mitigation Assistance (FMA) funding sources, are available to communities with an LHMP that complies with FEMA guidelines and has been adopted within the past five years.
The third funding program is the Hazard Mitigation Grant Program (HMGP), which is available for communities that are part of a federal disaster declaration. This section discusses the BRIC and FMA programs and how to apply for them. The HMGP is discussed under the "Federal Government" subsection of the above "What to Do When a Disaster Has Been Proclaimed or Declared" section.
Building Resilient Infrastructure and Communities (BRIC) Building Resilient Infrastructure and Communities (BRIC) will support states, local communities, tribes, and territories as they undertake hazard mitigation projects, reducing the risks they face from disasters and natural hazards. BRIC is a FEMA pre-disaster hazard mitigation program that replaced the Pre-Disaster Mitigation (PDM) program.
The BRIC program's guiding principles are supporting communities through capability- and capacity-building; encouraging and enabling innovation; promoting partnerships; enabling large projects; maintaining flexibility; and providing consistency.
Development projects must be identified in a hazard mitigation plan that meets FEMA guidelines and has been adopted within the past five years. When applying to this program, review the list of hazard mitigation actions in Attachment 4 to see which projects may be eligible. Planning efforts for communities that lack a valid hazard mitigation plan may be eligible for funding if the 600
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effort would create a valid hazard mitigation plan. All BRIC grant applications are processed through the State. To learn more, consult with Cal OES representatives or visit the FEMA webpage for the program. At the time of writing, this webpage is available at https://www.fema.gov/grants/mitigation/building-resilient-infrastructure-communities.
TAKE THE FOLLOWING STEPS TO APPLY FOR BRIC FUNDING:
Confirm that the program is currently accepting funding applications. Check with representatives from Cal OES or consult the Cal OES webpage on the BRIC program.
At the time of writing, this webpage is available at
https://www.fema.gov/grants/mitigation/building-resilient-infrastructure-communities. Identify the actions from the hazard mitigation strategy (see Attachment 4) that call on the City to pursue funding or list grants as a potential funding source. Confirm that the actions are consistent with the requirements of the BRIC grant. Coordinate with Cal OES representatives to compile and submit materials for the grant application.
Flood Mitigation Assistance
The FMA grant program is a competitive, national program that awards funding for physical development projects and planning efforts that mitigate against long-term damage from flooding.
The funding is only available to communities participating in the National Flood Insurance Program (NFIP), which Ontario currently does. Communities must also have a valid hazard mitigation plan that meets FEMA guidelines to be eligible, and all projects must be consistent with the list of actions in the hazard mitigation strategy. When applying to this program, review the list of hazard mitigation actions in Attachment 4 to see which projects may be eligible. As with the BRIC program, applications for the FMA program must be processed through the State.
To view more information, consult with Cal OES representatives or visit the FEMA webpage on the program. At the time of writing, this webpage is available at https://www.fema.gov/grants/mitigation/floods.
TAKE THE FOLLOWING STEPS TO APPLY FOR FMA FUNDING:
Confirm that the program is currently accepting funding applications. Check with representatives from Cal OES or consult the Cal OES webpage on the FMA program. At the time of writing, this webpage is available at
https://www.fema.gov/grants/mitigation/floods.
Identify the actions from the hazard mitigation strategy (see Attachment 4) that call on the City to pursue funding or list grants as a potential funding source. Confirm that the actions are consistent with the requirements of the FMA grant. Coordinate with Cal OES representatives to compile and submit materials for the grant application.
Ontario is going through the budgeting process
Ontario's budget process is an ideal opportunity to secure funding for hazard mitigation actions and to ensure that hazard mitigation efforts are incorporated into the City's fiscal priorities.
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During this process, City staff should take the following steps to incorporate hazard mitigation into Ontario's annual budget:
Include hazard mitigation activities into Ontario's list of Capital Improvement Projects (CIP). Review the list of hazard mitigation actions in Attachment 4 and identify the projects that can be included in the CIP or can support efforts within the CIP. Review the risk and threat assessments in the LHMP (Chapter 3 and Chapter 4) to ensure that all items in the CIP list are planned, designed, and constructed to minimize the threat from hazard events.
Identify opportunities to identify stand-alone hazard mitigation actions through the annual budget process. Include appropriate items from Attachment 4 in the budget as stand-alone line items, particularly items that the Hazard Mitigation Planning Committee (Planning Committee) considered a high priority.
Set aside staff to conduct hazard mitigation activities, including time to participate in Planning Committee meetings and research, prepare, and submit BRIC and FMA grant opportunities (consult the "I Want to Apply for Mitigation Grant Funding" section above). Ensure hazard mitigation activities are reflected in each department's priorities and earmarked time for specific goals.
Ontario is Conducting its Annual meeting of the Hazard Mitigation Planning Committee
The hazard mitigation planning process brings together representatives from multiple City departments as well as other relevant stakeholders. It provides a forum to discuss the hazards in Ontario and how to mitigate them effectively. As mentioned in Chapter 6 of the LHMP, the Planning Committee should meet at least once each year, beginning a year after the LHMP is adopted. During these meetings, the Planning Committee should discuss implementation progress and integration of hazard mitigation actions in other City documents. At these meetings, the Planning Committee can review the status of the hazard mitigation actions and discuss whether completed or in-progress actions are working as expected. These meetings also allow the Planning Committee to strategically plan for the upcoming year.
It may help for the Planning Committee to meet early in the year, in advance of annual budget activities. Attachment 3 contains an example of a Planning Committee Meeting Agenda.
The annual meeting should include representatives from City departments and other organizations that originally prepared the LHMP. Representatives from other relevant organizations should also be invited. During the preparation of the current LHMP, the following individuals were part of the Planning Committee:
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Table 1-1: Ontario HMPC Members
Name Title Department
Sagar Patel
(Project Manager, POC)
Emergency Manager Office of Emergency Management
Nick Gonzalez Recreation & Community
Services Director
Community Life & Culture
(Recreation)
Kelly Zackman Library Services Manager Community Life & Culture (Library) Michelle Sifuentes Museum Curator Community Life & Culture (Museum) Matt Montieth Supervising Building Inspector Community Development (Building) Angela Magana Community Improvement Director Community Development (Community Improvement)
Khoi Do City Engineer Community Development
(Engineering)
Peter Pallesen Senior Project Coordinator Community Development (Housing) Kim Ruddins Sustainability Program Manager Community Development (Planning) Charity Hernandez Principal Project Manager Economic Development Angelica Mora Purchasing Manager Financial Services
Paul Ehrman Senior Deputy Chief, Fire Marshal Fire Department Reed Sigler Departmental Administrator Human Resources/Risk Management
Colin Fernandes Executive Director Information Technology Claudia Isbell Assistant City Clerk Management Services (Records Management)
Jimmy Chang Broadband General Manager Management Services (Broadband) Albert Gastelum Utilities Assistant General
Manager
Ontario Municipal Utilities Company
(OMUC)
Eric Quinones Detective Police Department
Joshua Blessingham Fleet Services Coordinator Public Works (Municipal Services) David Coote Park & Maintenance Supervisor Public Works
Scott Ochoa City Manager Management Services
Darlene Sanchez Assistant City Manager Management Services Dan Bell Communications & Community
Relations Director
Management Services
In advance of Planning Committee meetings, consider using Attachment 1 to maintain an accurate list of recent disaster events that have occurred in and around Ontario since the LHMP was adopted. At the Planning Committee meeting, review the Plan Maintenance Table (Attachment 2) to identify any gaps in the LHMP or any other component of the plan that needs updating. This also allows Planning Committee members the opportunity to review the actions in the hazard mitigation strategy (Attachment 4) and ensure that they are implemented as intended.
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Ontario is updating its policy and regulatory documents If Ontario is updating the LHMP, the Safety Element or Housing Element of the General Plan, or the Zoning Code, consult the following applicable section.
Local Hazard Mitigation Plan
All LHMPs should be updated every five years. This helps keep the plan up to date and ensures that it reflects the most recent guidance, requirements, science, and best practices. An updated LHMP also helps keep Ontario eligible for hazard mitigation grants that require a valid, recent LHMP (see "I Want to Apply for Mitigation Grant Funding"), along with an increased amount of post-disaster recovery funds.
The update process for the LHMP takes approximately one year. To ensure that a new LHMP comes into effect before the previous one expires, the update process should begin no later than four years after the plan is adopted. Updates may occur sooner at the City's discretion.
Potential reasons for updating the LHMP sooner may include a state disaster proclamation or federal disaster declaration that covers part or all of Ontario, or if a disaster leads to a loss of life in Ontario (see the "What to Do When a Disaster Has Been Proclaimed or Declared" section), as discussed in Chapter 6 of the LHMP.
Take the following steps to update the LHMP:
ASSEMBLE THE HAZARD MITIGATION PLANNING COMMITTEE
Convene a Planning Committee meeting no later than four years after the LHMP is adopted. Invite the regular Planning Committee members, along with representatives from other organizations that may have a role to play in the update process.
Review the current status of mitigation actions, including if there are any that are not being implemented as planned or are not working as expected. Determine if there have been any changes in hazard events, regulations, best practices, or other items that should be incorporated into an updated LHMP.
Decide if there is a need for a technical consultant to assist with the LHMP update and conduct consultant selection activities if needed. If a consultant is desired, the selection process should begin a few months before the update begins. Create and implement a community engagement strategy based on the strategy prepared for the existing LHMP. Describe in-person and online engagement strategies and materials, including ideas for meetings and workshops, draft community surveys, content for websites and press releases, and other materials that may be useful.
UPDATE THE RISK AND THREAT ASSESSMENTS
Review and update the risk assessment to reflect the most recent conditions in Ontario. Consider recent hazard events, new science associated with hazards and climate change, new development and land use patterns, and other recent changes in local conditions.
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Evaluate the status of all key facilities. Update this list if new facilities have been constructed or if existing facilities have been decommissioned. Re-assess the threat to key facilities.
Review the demographics of community residents and update the threat assessment for vulnerable populations and other community members.
Assess any changes to the threat to all other community assets, including key services, other facilities, and economic drivers.
UPDATE THE MITIGATION ACTIONS
Update the existing hazard mitigation actions to reflect actions in progress. Remove actions that have been completed or revise them to increase their effectiveness. Revise actions that have been abandoned or delayed to make them more feasible or remove them from the list of mitigation actions if they are no longer appropriate for Ontario. Develop mitigation actions to improve the status of hazard mitigation activities in Ontario by addressing any issues not covered by the existing LHMP. The ability to expand current mitigation capabilities will generally be reliant upon the budgeting allocated for each department/program for that fiscal year. The level at which these programs may or may not be expanded upon, will be dependent upon the amount of funding received. FEMA has released a series of guides over the past few years which highlight some of the ways in which jurisdictions can expand mitigation. Some strategies for increasing current mitigation capabilities may include:
City should actively identify, adopt, and enforce the most current set of development codes and standards available. Strongly encouraging new development to be constructed to higher standards than currently required, increasing resilience within the community.
Engaging parts of the community that may not be actively involved in mitigation efforts.
Expanding the number and types of organizations involved in mitigation planning and implementation, increasing both efficiency and bandwidth. Fostering new relationships to bring underrepresented populations and partners to the hazard mitigation planning process.
During the annual LHMP review, the HMPC should look for opportunities to fund and expand/enhance the effectiveness of current mitigation actions. During annual budgeting processes, the City should identify new funding sources (bonds, grants, assessment districts, etc.) that can be used to support existing capabilities enhancements.
Ensure that the feedback from the community engagement activities is reflected in the new and updated mitigation actions.
REVIEW AND ADOPT THE UPDATED PLAN
Review the other chapters and appendices of the LHMP to reflect any changes made through the update process.
Release the updated plan to the Planning Committee members and revise the plan to reflect any comments by Planning Committee members.
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Distribute the updated Plan to any appropriate external agencies not included in the Planning Committee and revise the plan as appropriate in response to any comments.
Release the updated plan publicly for review and make revisions to the plan to reflect public comments.
Submit the plan to Cal OES and FEMA for approval and make any necessary revisions. Submit the plan to the Ontario City Council for adoption.
The Safety Element of the General Plan
The Safety Element is a required component of Ontario's General Plan. It can be updated as a stand-alone activity or as part of a more comprehensive process to update multiple sections or all of the General Plan. The Safety Element does not need to be updated on any set schedule, but updates should be frequent enough for the element to remain current and applicable to the community.
Local communities can incorporate their LHMP into their Safety Element as allowed under Section 65302.6 of the California Government Code, as long as the LHMP meets minimum federal guidelines. This allows communities to be eligible for an increased share of post-disaster relief funding from the State if a hazard situation occurs, as per Section 8685.9 of the California Government Code.
Take the following steps to incorporate the LHMP into the Safety Element:
INCORPORATE NEW REQUIREMENTS INTO THE SAFETY ELEMENT, AND ENSURE THAT THE LHMP IS
CONSISTENT WITH THE SAFETY ELEMENT
Review the requirements for Safety Elements in Section 65302(g) of the California Government Code and for LHMPs in Section 65302.6. Ensure that both documents meet all state requirements.
Ensure that the information in both plans does not contradict each other and that any inconsistencies are corrected to use the most accurate and appropriate information. This information should include a community description, a risk assessment, and a threat assessment.
Ensure that the policies in the Safety Element support the LHMP and provide a planning framework for specific hazard mitigation actions.
The Housing Element of the General Plan
The Housing Element is a required component of Ontario's General Plan. Section 65583 of the California Government Code requires a Housing Element to analyze and plan for new residential growth in a community, including residential growth for households with an annual income below the area median. Like an LHMP, state regulations require the Housing Elements to be updated regularly to remain current and valid.
The Housing Element is not required to contain any information or policies related to hazards, although it may include policies that address retrofitting homes to improve resiliency. However, state law links the regular schedule of Housing Element updates to mandatory revisions to other General Plan elements. For example, Section 65302(g)(2) of the California Government 606
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Code requires that communities that update their Housing Element on or after January 1, 2009, also update their Safety Element to include specific information and policies related to flood protection. As the LHMP is incorporated into the Safety Element, updates to the Housing Element may indirectly trigger updates to the LHMP.
To update the LHMP concurrent with updates to the Housing Element, take the following steps:
ENSURE THAT THE LHMP MEETS ANY NEW REQUIREMENTS FOR THE SAFETY ELEMENT THAT MAY
BE TRIGGERED BY A HOUSING ELEMENT UPDATE
Section 65302(g) of the California Government Code lists several requirements for the Safety Element of the General Plan. Some of these requirements are triggered by updates to the Housing Element. Check to see if there are any new requirements of this nature. Note that the requirement is linked to the new Housing Element's adoption date, not the date the update process begins.
Because the LHMP is incorporated into the Safety Element, any amendments or revisions to the Safety Element triggered by the Housing Element update may be made directly in the LHMP. Requirements triggered by the Housing Element are unlikely to require a full rewrite of the LHMP, but the process should fully involve the Planning Committee and include appropriate community engagement. Adopt the updated LHMP and incorporate it into the Safety Element. If necessary, amend the Safety Element to ensure the two documents are consistent (review the "Incorporate New Requirements Into the Safety Element, and Ensure that the LHMP is Consistent with the Safety Element" subsection above).
The Ontario Municipal Code
Ontario's Municipal Code contains a set of standards that guide land uses and development in the community. These standards include where different types of buildings and land use activities may be located, how these structures must be built, and how they must be operated or maintained. The Municipal Code may include requirements that structures (particularly new structures or those undergoing substantial renovations) incorporate hazard-resistant features, be located outside the most hazard-prone areas, or take other steps to reduce hazard vulnerability.
All communities in California are required to adopt the minimum state Building Standard Code (BSC), which includes some hazard mitigation requirements for new or significantly renovated structures. The BSC is generally updated every three years, with supplemental code updates halfway into each update cycle. Title 8, "Building Regulations," of Ontario's Municipal Code contains building regulations and incorporates the BSC. Other sections of the Code adopt additional standards as desired by the City that adapts the BSC to Ontario's local context.
As a participant in the National Flood Insurance Program (NFIP), Ontario is required to incorporate Floodplain Management Requirements in its Zoning Code, which is located in Title 8, Chapter 13 – Flood Damage Prevention Program. These regulations establish standards for developing and operating facilities within mapped flood-prone areas. Other sections of the Ontario Municipal Code may include additional standards related to hazard mitigation activities.
With the exception of the Floodplain Management Regulations and the minimum standards in the BSC, Ontario is not required to incorporate hazard-related requirements in the Municipal 607
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Code. However, the Municipal Code is an effective tool for implementing hazard mitigation measures related to the siting, construction, and operation of new buildings and other structures. Substantial updates to the Municipal Code, including the Buildings and Construction and Zoning Code sections, should be done in a way that is consistent with the LHMP.
INCLUDE HAZARD-RELATED REQUIREMENTS IN APPLICABLE SECTIONS OF THE ONTARIO CODE OF
ORDINANCES
If the BSC is being updated, evaluate the hazard-related requirements of all sections in the new BSC. Identify any areas where it may be feasible to add or revise standards to help reduce the threat from hazard events. Ensure that these standards are consistent with the LHMP. Consider whether standards should be applied to all structures, to specific types of structures, or to structures in a limited area (such as a flood plain).
If the Zoning Code is being updated, ensure that all requirements do not expose community members or community assets to an excessive risk of harm. Where feasible, use the requirements to strengthen community resiliency to hazard events.
Ensure that these standards are consistent with the LHMP. Consider possible standards such as overlay zones that strengthen zoning requirements in hazardprone areas, landscaping and grading requirements that buffer development from hazards, siting, and design standards that make structures more resilient, and other strategies as appropriate.
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Attachment 1: Disaster Information Table
Use this table to fill out the information about any disaster events that have occurred in Ontario or nearby and have affected the community. Include the date and location of the disaster event, the damages associated with the event, and any information about disaster proclamations or declarations resulting from the event.
Date Location Damages * Declaration Details †
* Includes number and type of injuries, number of deaths, and cost of physical damage † If the disaster was proclaimed or declared by the local, state, and/or federal government 609
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Attachment 2: Plan Maintenance Table
Use this table when reviewing the LHMP as part of the Planning Committee's annual activities.
For each section of the LHMP, note if any changes should be made to make the plan more effective for the community. This includes noting if anything in the LHMP is incorrect or if any important information is missing. Make revisions consistent with these notes as part of the next update to the LHMP.
Section Is Anything
Incorrect?
Is Anything
Missing?
Should Any Other
Changes Be Made?
Multiple sections or
throughout
Chapter 1:
Introduction
Chapter 2:
Community Profile
Chapter 3: Risk
Assessment
Chapter 4: Threat
Assessment
Chapter 5: Mitigation
Strategy
Chapter 6: Plan
Maintenance
Appendices
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Attachment 3: Sample Agenda and Topics for the Hazard Mitigation Planning Committee
This attachment includes a sample agenda and discussion topics for the annual meeting of the Planning Committee. Meetings do not have to follow this order or structure, but the items included in this attachment should be addressed as part of the annual meeting. During the update process for the LHMP, it is likely that the Planning Committee will meet more frequently.
The meetings of the Planning Committee during the update process will involve different discussion topics.
ITEM 1: RECENT HAZARD EVENTS
1.1. What hazard events have occurred this past year in Ontario or nearby in a way that affected the community?
• Identify events that caused loss of life or significant injury to Ontario community members, significant property damage in Ontario, or widespread disruption to Ontario.
• More minor events should also be identified if there is a need for a community response to mitigate against future such events.
1.2. What are the basic facts and details behind any such hazard events? • Consider the size and location of the affected area, any measurements of severity, any injuries and deaths, the cost of any damage, the number of people displaced or otherwise impacted, and other relevant summary information.
• Ensure that these facts and details are clearly recorded for future plan updates, including using the Disaster Information Table (Attachment 1).
ITEMS 2: MITIGATION ACTION ACTIVITIES
2.1. What mitigation actions have been fully implemented? Are they working as expected, or do they need to be revised?
2.2. What mitigation actions have started to be implemented since the Planning Committee last met? Is the implementation of these actions proceeding as expected, or are there any barriers or delays? If there are barriers or delays, how can they be removed?
2.3. What mitigation actions are scheduled to begin implementation in the next year? Are there any factors that could delay implementation or weaken the effectiveness of the actions? How can these factors be addressed?
2.4. What resources are needed to support planned, in-process, or ongoing mitigation actions? Does the City have access to these resources? If not, how can the City obtain access to these resources?
ITEM 3: INFORMATION SHARING
3.1. Is the City communicating with all appropriate local jurisdictions, including neighboring communities, San Bernardino County, and special districts? This should include information on district-specific hazard situations, mitigation actions, and other relevant information.
3.2. Is the City communicating with the appropriate state and federal agencies? Is the City receiving information about new regulations, best practices, and data related to hazard mitigation activities?
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3.3. Are there opportunities for the City to improve coordination with local, state, and federal jurisdictions and agencies?
ITEM 4: BUDGETARY PLANNING
4.1. What are the financial needs for Ontario to support the implementation of planned and in-process mitigation actions, including ongoing items? Is there sufficient funding for all measures in the LHMP that are planned for the next year, including in-process and ongoing items? If sufficient funding is unavailable, how can the City obtain these funds?
4.2. If it is not feasible for the City to support all planned, in-process, or ongoing mitigation actions, which ones should be prioritized?
4.3. Are there hazard-related activities not included in the LHMP that should be budgeted for? Can the City obtain the necessary funding for these activities? ITEM 5: STRATEGIC PLANNING
5.1. Which grants are available for hazard mitigation activities, and which activities are best positioned to secure funding?
5.2. How should the agencies and other organizations represented on the Planning Committee coordinate to maximize the chances of receiving funding?
5.3. Are there any scheduled or anticipated updates to other City documents that could relate to hazard mitigation activities? How can the Planning Committee share information with staff and any technical consultants responsible for these updates and ensure that the updates will enhance community resiliency?
5.4. What capital projects are scheduled or anticipated? Are these capital projects being designed and built to be resistant to hazard events? Are there opportunities for these projects to support hazard mitigation activities?
5.5. How can Planning Committee members coordinate efforts with those responsible for capital projects to take advantage of economies of scale that will make implementing hazard mitigation activities easier?
5.6. Has it been four years since the adoption of the LHMP? If so, lay out a timeline for plan update activities, including additional meetings of the Planning Committee. Identify if a technical consultant is needed and begin the contracting process.
5.7. Are there any other opportunities for Planning Committee members and the organizations they represent to coordinate efforts?
ITEMS 6: NEW BUSINESS
6.1. Are there any other items related to the Planning Committee's mission? 612
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Attachment 4: Hazard Mitigation Strategy
Table 5-3: Mitigation Action Implementation Plan
Mitigation Action Potential
Funding
Sources
Responsible
Department
Relative
Cost*
Time frame Priority
Preparedness Activities
P1 Conduct regular emergency preparedness drills and training exercises for City staff.
General Fund,
Grants
OEM $ Ongoing N/A
P2 Continue agreements with local school districts to ensure that school facilities can act as evacuation sites during major emergencies.
General Fund,
Grants
OEM $ Ongoing N/A
P3 Promote and expand participation of local businesses, non-profits, and faith-based organizations in the Ontario Continuity & Organizational Resilience in Emergencies Academy (CORE) trainings and preparedness activities.
General Fund,
Grants
OEM $ Ongoing N/A
P4 Expand participation in the Ontario Community Emergency Response Team (CERT) program.
General Fund,
Grants
OEM $ Ongoing N/A
P5 Ensure that community evacuation plans include provisions for community members who do not have access to private vehicles or are otherwise unable to drive.
General Fund,
Grants
OEM $$ Ongoing N/A
P6 Continue to ensure effective emergency notifications through multiple media formats, in at least English and Spanish, about pending, imminent, or ongoing emergency events. Ensure that information is accessible to persons with access and functional needs.
General Fund,
Grants
OEM $ Ongoing N/A
P7 Maintain at least one emergency power-generating station in all critical facilities that the City could use as emergency public assembly areas, such as City Hall, Community Centers, and any other locations designated in the future.
General Fund,
Grants
OEM $$$ Ongoing N/A
P8 Update the Ontario Emergency Operations Plan to identify backup power and communications locations for critical facilities and prepare a hazardous materials annex.
General Fund,
Grants
OEM $ Ongoing N/A
P9 Continuously update response procedures for first responder departments to properly address new hazard events as they emerge.
General Fund,
Grants
OEM $ Ongoing N/A
P10 Ensure that the City has an adequate supply of sandbags for residents and businesses, including prefilled sandbags for General Fund,
Grants
OEM $ Ongoing N/A
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individuals who may be unable to fill them on their own.
P11 Conduct active shooter drills for City staff, residents, and businesses.
General Fund,
Grants
OEM $ Ongoing N/A
P12 Increase the number of City staff who have Cal OES Safety Assessment Program (SAP) credentials.
General Fund,
Grants
OEM, Building
Department
$ Ongoing N/A
Multiple Hazards
1.01 Promote and expand the use of ‘Ready Ontario’ as the primary location for emergency preparedness and hazard mitigation information that includes:
1. An outreach team that promotes emergency preparedness and hazard mitigation activities
2. A cadre of volunteers from the City's CERT Program, Continuity & Organizational Resilience in Emergencies Academy (CORE), Ontario Emergency Communications Service (ECS) HAM Radio Operators, and other organizations to support hazard mitigation and disaster preparedness activities.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Fire $ Ongoing High
1.02 Install energy-efficient equipment upgrades in City facilities to increase the longevity of the fuel supply for backup generators. (Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works Facilities $$$ Ongoing High
1.03 Conduct routine updates to Facility Conditions Assessments for City-owned infrastructure and other utilities and coordinate with other agencies to ensure inspections of other important infrastructure. (Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities, Engineering
$ Ongoing Medium
1.04 Repair, as feasible, all major deficiencies discovered by inspections to prevent collapse, failure, or damage in the event of a natural disaster.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities, Engineering,
Building
$$$ Initiate by
2023/2024
High
1.05 Incentivize public and private utility operators to harden their lines passing through the City from potential breaches. Encourage the adoption of supervisory control and data acquisition (SCADA) to allow instantaneous shutdown of line breaches. Use mitigation grants to incentivize entities to partner with the City to complete these projects.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Community
Development
$ Ongoing Low
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1.06 Install and harden emergency backup power at critical facilities deemed necessary. Prioritize installations for facilities that serve as key cooling/warming centers and evacuation centers.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities, Engineering
$$$ Initiate by
2023/2024
High
1.07 Conduct a feasibility assessment of installing solar and battery backup systems at key critical facilities within the City. (Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities
$$$ TBD Low
1.08 Work closely with community groups to increase awareness of hazard events and resiliency opportunities among socially vulnerable community members, including those experiencing homelessness.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Community Life
& Culture
$ Ongoing Medium
1.09 Avoid building new City-owned key facilities in mapped hazard areas. If no feasible sites outside mapped areas exist, ensure that such facilities are hardened against hazards beyond any minimum building requirements/ mitigation standards.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Engineering, Building
$ Ongoing Low
1.10 Closely monitor changes in the boundaries of mapped hazard areas resulting from land use changes or climate change and adopt new mitigation actions or revise existing ones to ensure continued resiliency.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Community
Development
$ Ongoing Low
1.11 Integrate policy direction and other information from this plan into other City documents, including the General Plan, Emergency Operations Plan, and Capital Improvements Program.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
All Departments $ Ongoing Medium
1.12 Monitor funding sources for hazard mitigation activities. (Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM $ Ongoing Low
1.13 Integrate climate change mitigation and adaptation information and analysis into future LHMP updates and other City Plans, where practicable.
(Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Planning $ Ongoing Low
1.14 Update the City’s Master Plans (General Plan, Utilities Master Plan, etc.) periodically (in conjunction with the LHMP and CIP) to incorporate new data (FEMA flood maps and information) and/or address emerging issues. (Hazards addressed: All)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
All Departments $$ Ongoing Medium
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Earthquake/Geologic Hazards
2.01 Develop a Public Information Program (PIP) for earthquake awareness and mitigation. The program should focus on reducing injury and property damage and encourage partnerships, activities, and products to educate the public about earthquake science and motivate homeowners to prepare for earthquakes.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Building,
Communications
$ Initiate by
2026
Medium
2.02 Develop a small project-based retrofit program to assist homeowners with simple earthquake mitigation activities (i.e., water heater straps, furniture anchoring, gas shut-off tools, and other emergency supplies) to reduce strain on City resources during an event.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Building,
Community
Improvement
$$ TBD Low
2.03 Conduct an educational campaign, incentivize and promote medium-scale seismic retrofits, such as window films to minimize shattering, anchors for rooftop-mounted equipment, bracing for masonry chimneys, and other preventative measures to reduce damage to private buildings.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Building,
Community
Improvement
$ Initiate by
2026
Medium
2.04 Periodically update the seismically vulnerable buildings and structures inventory and pursue funding to incentivize retrofits of these structures to be more resilient to earthquakes in accordance with State and Local building standards and Historic Preservation Program requirements. Assess soft story conditions for apartment buildings constructed prior to 1980.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Building $ Ongoing Low
2.05 Conduct a seismic analysis of all City-owned key facilities and retrofit vulnerable facilities.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Building,
Public Works Facilities
$$$ Initiate by
2026
Medium
2.06 Encourage the installation of resilient (seismically appropriate) piping for new or replacement pipelines in close coordination with utility providers.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities
$ Ongoing Medium
2.07 To the extent feasible, construct all new and significantly retrofitted City-owned facilities to remain operational in the event of a major earthquake.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC, Public Works
Facilities, Engineering
$$$ Ongoing Low
2.08 Retrofit key critical facilities with seismically rated window film treatments that ensure glass windows do not shatter during a strong seismic event.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works Facilities $$ TBD Low
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2.09 Improve local understanding of the threat of a major earthquake by conducting a citywide scenario modeling potential loss of life and injuries, destroyed and damaged structures, and interruptions to key services.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Public Works
Facilities
$ Initiate by
2026
Medium
2.10 Coordinate with Ontario Municipal Utilities Company (OMUC) on monitoring groundwater elevations in areas where liquefaction and subsidence may be a concern.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OMUC $ Ongoing Low
Flood
3.01 Investigate the use of permeable paved and landscaped swales for new construction and replacement of City-owned hardscaped areas.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works Parks
and Maintenance
$$ TBD Low
3.02 Analyze if new critical facilities can be built a minimum of 1 foot higher than the anticipated 500-year flood elevation height to determine where it is feasible.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works Facilities,
Engineering, Building,
Development
$ Initiate by
2026
Medium
3.03 Identify potential flood improvements that reduce inundation from both storm flows and potential dam inundation effects.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $ Initiate by
2026
Medium
3.04 Retrofit roadway medians to capture stormwater during rain events.
Prioritize improvements along major arterials/ roadways throughout the City.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Planning, Engineering $$$ Initiate by
2023/2024
High
3.05 Conduct frequent cleanings of storm drain intakes, especially before and during the rainy season.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $ Ongoing Low
3.06 Track areas where ponding frequently occurs during heavy rainfall and install new drains or upgrade existing ones to reduce water ponding.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Engineering
$$$ Initiate by
2023/2024
High
3.07 Monitor intersections that frequently flood during rain events and identify improvements to alleviate these conditions.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Engineering
$$$ Ongoing Medium
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3.08 Explore the feasibility of a mass notification siren and public address network to alert residents and visitors of potential flash floods and other flooding hazards, especially along the City’s flood channel infrastructure.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Public Works,
Engineering
$$ Initiate by
2023/2024
Medium
Extreme Weather (High Winds, Extreme Heat, Severe Rainstorms)
4.01 Conduct outreach to residents and businesses before the severe winds (Santa Ana Wind events) on proper tree maintenance and identification of potentially hazardous trees.
(Hazards addressed: High Winds)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Communications $ Ongoing Low
4.02 Remove or trim trees determined to be susceptible to blowing over during a severe wind event and underground power lines, where feasible.
(Hazards addressed: High Winds)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $$ Ongoing Medium
4.03 Increase the use and construction of shade structures within new developments, City facilities, parks, and trails to reduce urban heat island impacts.
(Hazards Addressed: Extreme Heat)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Planning, Engineering,
Recreation
$$ Ongoing Medium
4.04 Evaluate the long-term capacity of designated cooling centers and shelters in the City to provide sufficient relief from extreme heat.
Assess the need to expand services as the frequency, length, and severity of future heatwaves potentially change as a result of climate change.
(Hazards addressed: Extreme Heat)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Recreation $ TBD Low
4.05 Upgrade HVAC within City facilities to more efficient systems that may include split systems or decentralized systems that allow for heating and cooling the spaces needed, not entire buildings. (Hazards addressed: Extreme Heat)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $$$ TBD Low
4.06 Implement a tree-planting program to diversify tree age and increase shaded areas in the City to reduce the effects of the urban heat island effect.
(Hazards addressed: Extreme Heat)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works, Planning $$ TBD Low
4.07 Promote passive cooling design (brise soleil, long roof overhangs, locating windows away from southern facades, etc.) in new developments during the design review process.
(Hazards addressed: Extreme Heat)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Planning $ Ongoing Low
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4.08 Promote early notifications to residents in advance of a severe weather event, focusing on effective communication methods with vulnerable populations to better ensure they have adequate time to prepare.
(Hazards addressed: Severe Weather)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM,
Communications,
Police, Fire
$ Ongoing Medium
Hazardous Materials Release
5.01 Discourage new sensitive land uses, including schools, parks, childcare centers, adult and senior assisted living facilities, and community centers, from locating near identified hazardous material facilities. Discourage or prohibit new hazardous material facilities from locating near sensitive land uses.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Planning $ Ongoing High
5.02 Continuously inspect businesses and other properties storing hazardous materials and create an inventory of storage locations that require updates, maintenance, or renovation.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Fire $ Ongoing Low
5.03 Coordinate with hazardous materials generators/operators regularly to understand changes to their operations within the City.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Fire $ Ongoing Low
5.04 Continue to work with solid waste service contractors to educate residents and businesses on their safe disposal of small quantities of hazardous materials.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $ Ongoing Low
Urban Fire
6.01 Educate and promote the proper maintenance and separation of power lines from trees and other hazards.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $ Ongoing Medium
6.02 Conduct regular fuel modification projects to reduce fire hazard risks, such as clearing out dead vegetation in parks, open spaces, right-of-way embankments, and other areas that could become fuel for fires, such as within Cucamonga-Guasti Regional Park and surrounding neighborhoods.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Community
Improvement
$$ Ongoing Low
6.03 Provide information and resources to residents citywide on ways to improve resilience to home fires, including procedures for fallen powerlines.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Fire $ Ongoing Low
6.04 Promote the removal of fire-prone tree species in the City, such as eucalyptus and pepper trees, especially in areas with heightened fire susceptibility (e.g., trees adjacent to powerlines).
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works $$ Ongoing Medium
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Dam Inundation
7.01 Coordinate with dam owners/operators, state, and federal agencies to collectively identify threats to the City and the region and identify ways to retrofit/strengthen the dams under their control.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM $ Ongoing Medium
7.02 Implement an early warning system/protocol that notifies downstream communities in the event of a potential dam failure incident.
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM $$ TBD/Ongoing Low
Human-Caused Hazards (Transportation Incidents, Terrorism, Communications Failure)
8.01 Coordinate and enhance datasets with the School District, Hospitals, and other key entities within the City to better respond to mass-casualty and terrorism incidents.
(Hazards addressed: Terrorism)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Police $ Ongoing Medium
8.02 Evaluate all critical facilities, facilities of concern, and business licenses, for potential human-caused hazard vulnerabilities and integrate counterterrorism design elements and building materials, where feasible.
(Hazards addressed: Terrorism)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Police $ Initiate by
2026
Medium
8.03 Coordinate with the San Bernardino County Sheriff to monitor potential incidents resulting in terrorism and mass casualty incidents.
(Hazards addressed: Terrorism/Mass Casualty Incidents)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Police $ Ongoing Low
8.04 Conduct proactive community policing during special events.
Ensure that all staff involved in community policing are trained to engage with and respect community members while maintaining security.
(Hazards addressed: Terrorism)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Police $ Ongoing Medium
8.05 Prioritize any remaining grade separations to reduce or eliminate conflicts between different modes of travel.
(Hazards addressed: Transportation Incidents)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Public Works,
Engineering
$$$ Ongoing Medium
8.06 Maintain relationships with Metrolink, Amtrak, and Railroad owners to improve rail safety.
(Hazard addressed: Transportation Incident)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
Police, Engineering $ Ongoing Low
8.07 Analyze communications systems to identify critical components and ensure these components are readily available to ensure communications resiliency.
(Hazards addressed: Communications Failure)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Police, IT &
Broadband,
Communications
$ Ongoing Medium
620
E-27
City of Ontario 2023 Local Hazard Mitigation Plan
8.08 Expand the installation of fiber optics infrastructure and conduit (for future services) to enhance the city's communications systems and economic opportunities.
(Hazards addressed: Communications Failure)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Police, IT &
Broadband,
Communications
$$$ Initiate by
2023/2024
High
8.09 Enhance existing communication backup systems to minimize communications interruptions, as an annex to the City of Ontario Emergency Operations Plan.
(Hazards addressed: Communications Failure)
General Fund,
BRIC/ HMGP
Grants, Other
Grants
OEM, Police, IT &
Broadband,
Communications
$$$ Initiate by
2023/2024
High
621
U.S. Department of Homeland Security
FEMA Region 9
1111 Broadway, Suite 1200
October 16, 2023
Sagar Patel
Fire Administrative Director
City of Ontario Office of Emergency Management
415 E. B Street
Ontario, CA 91764
Dear Sagar Patel:
The Federal Emergency Management Agency (FEMA) has completed its review of the City of Ontario Local Hazard Mitigation Plan 2023 and has determined that this plan is eligible for final approval pending its adoption by the City of Ontario.
Formal adoption documentation must be submitted to FEMA Region 9 within one calendar year of the date of this letter, or the entire plan must be updated and resubmitted for review. FEMA will approve the plan upon receipt of the documentation of formal adoption.
If you have any questions regarding the planning or review processes, please contact the FEMA Region 9 Hazard Mitigation Planning Team at [email protected].
Sincerely,
Alison Kearns
Digitally signed by
ALISON KEARNS
Date: 2023.11.13
12:14:37 -08'00'
Planning and Implementation Branch Chief
Mitigation Division
FEMA Region 9
Enclosure (1)
City of Ontario Plan Review Tool, dated October 16, 2023 cc: Ron Miller, Acting State Hazard Mitigation Officer, California Governor’s Office of Emergency Services
Robyn Fennig, Planning Division Chief, California Governor’s Office of Emergency Services
Victoria LaMar-Haas, Hazard Mitigation Planning Chief, California Governor’s Office of Emergency Services
www.fema.gov
622
Department: Public Works
Prepared By: Bonnie Tam
Staff Member Presenting:
Tito Haes, Executive Director Public Works
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 9
SUBJECT: AN AMENDMENT TO THE DESIGN SERVICES AGREEMENT WITH COMMUNITY
WORKS DESIGN GROUP FOR LANDSCAPE ARCHITECTURAL SERVICES FOR THE DE
ANZA PARK IMPROVEMENTS
CITY OF ONTARIO
Agenda Report
November 21, 2023
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council Authorize the City Manager or his designee to execute Amendment No. 4 to the Design Services Agreement for Contract No. PM 1819-1 with Community Works Design Group, of Riverside, California, to provide Landscape Architectural Services for the De Anza Park Improvements in the amount of $64,770 and a total not-to-exceed amount of $424,705.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Invest in the City's Infrastructure (Water, Streets, Sewers, Parks, Storm Drains and Public Facilities)
FISCAL IMPACT: The Fiscal Year 2023-24 Adopted Budget includes appropriations in the Capital Projects Fund for landscape architectural services for the De Anza Park Improvements. The recommended Amendment in the amount of $64,770 will increase the current total not-to-exceed amount to $424,705.
BACKGROUND & ANALYSIS: The proposal for landscape architectural services from Community Works Design Group for the De Anza Park Improvements is in the amount of $64,770. The design services will include schematic planning, construction plans, specifications, cost estimates, bidding support, and construction administration for the design of new areas at De Anza Park that will require additional survey and civil work to integrate all De Anza Park improvements, including the skate park, walkway modernization, playground, shade shelters, lightings, and splash pad into comprehensive construction plans.
On June 6, 2023, the City Council approved Community Works Design Group for the design services for the De Anza Park Improvements and Walkway Modernization Project. The De Anza Park is a major park asset to the community and is home to the De Anza Community and Teen Center.
Improving De Anza Park with additional amenities including a new play area and shade structure will benefit the community.
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BB&K 2020
AMENDMENT NO. 4
TO THE DESIGN SERVICES AGREEMENT FOR
ON-CALL LANDSCAPE ARCHITECT SERVICES PW1819-1
BETWEEN THE CITY OF ONTARIO AND
COMMUNITY WORKS DESIGN GROUP
1. Parties and Date.
This Amendment No. 4 to the Agreement (as defined herein) is made and entered as of ____________, by and between the City of Ontario (“City”) and Community Works Design Group, a CORPORATION (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled “Design Services Agreement for On-Call Landscape Architectural Services PW 1819-1” dated July 2, 2019 (“Agreement”).
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement to a total compensation of $64,770 for De Anza Park Comprehensive Improvements Integration for a new not-to-exceed contract amount of Four Hundred Twenty-Four Thousand and Seven Hundred Five Dollars ($424,705). The Parties have heretofore entered into that Amendment No. 3 dated June 22, 2023, Amendment No. 2 dated July 15, 2022, and Amendment No. 1 dated November 4, 2022.
2.3 Amendment Authority. This Amendment No. 4 is authorized pursuant to Section
3.10.1 of the Agreement.
3. Terms.
3.1 Amendment. Section 3.10.1 of the Agreement is hereby amended in its entirety to read as follows:
3.10.1 Consultant’s Compensation for Basic Services. "City shall pay to Consultant, for the performance of all Services rendered under this Agreement, the total not to 624
46700.00100\33287662.1
BB&K 2020
exceed amount in accordance with City Council approved work plans and budgets. (“Total Compensation”). This Total Compensation amount shall be based upon, and may be adjusted according to, the fee schedule and related terms and conditions attached hereto as Exhibit “B” and incorporated herein by reference. The Total Compensation, as may be adjusted upon mutual agreement, shall constitute complete and adequate payment for Services under this Agreement.” Exhibit “B” and Attachment A are hereto and incorporated herein by reference.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 4, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 4. From and after the date of this Amendment No. 4, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 4.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 4.
3.4 Severability. If any portion of this Amendment No. 4 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
[SIGNATURES ON FOLLOWING PAGE]
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BB&K 2020
SIGNATURE PAGE FOR AMENDMENT NO. 4 TO THE DESIGN SERVICES AGREEMENT FOR ON-CALL LANDSCAPE ARCHITECTURAL SERVICES PW1819-1
BETWEEN THE CITY OF ONTARIO
AND COMMUNITY WORKS DESIGN GROUP
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 4 as of the day and year first above written.
CITY OF ONTARIO COMMUNITY WORKS DESIGN GROUP
By:
Its:
Printed Name:
By:
Its:
Printed Name:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
Approved By:
Scott Ochoa
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
626
LANDSCAPE ARCHITECTURE & PLANNING | IRRIGATION DESIGN & AUDITING | CASp & ADA CONSULTING 7111 INDIANA AVENUE, SUITE 300 RIVERSIDE, CA 92504 (951)369-0700 WWW.CWDG.FUN October 3, 2023
Mr. Tito Haes, Executive Director
CITY OF ONTARIO – PUBLIC WORKS AGENCY
1333 South Bon View Avenue
Ontario, CA 91761
Subject: Work Authorization for Professional Design Services for:
De Anza Park Comprehensive Improvements Integration
Dear Tito:
Community Works Design Group has been working in coordination with City of Ontario staff on the De Anza Park Skatepark, Walkway Modernization, and Splash Pad Improvements in conjunction with RJM’s Soccer Field Improvement Project. As part of this process to best situate and locate these important amenities, our team has presented the City with several conceptual site plans and layouts. Based on the current anticipated layout for De Anza Park we identified new areas that will require additional survey and civil work to integrate all De Anza Improvements, including the Skatepark, Walkway Modernization, Playground, Shade Shelters and Splash Pad into comprehensive construction plans.
This work authorization covers all fees required to complete a comprehensive exhibit of De Anza Park improvements as well as full cost estimates and construction plans for the project as a comprehensive improvement plan and as multiple bid sets by prioritized amenities. The members of the Design Team and I appreciate your consideration of our firm to continue our professional consulting services for this project.
Respectfully submitted,
COMMUNITY WORKS DESIGN GROUP
Scott Rice ASLA, LEED AP, CASp
President
Landscape Architect CA#5111
Certified Access Specialist CASp-709
[email protected]
627
DE ANZA PARK COMPREHENSIVE IMPROVEMENTS INTEGRATION OCTOBER 3, 2023
ADDITIONAL SCOPE OF SERVICES
In addition to the current Scope of Services included in Amendment No. 3 to the Design Services Agreement for On-Call Landscape Architect Services PW1819-1, our team will prepare the following.
TASK 1. SITE ANALYSIS/ PROJECT ASSESSMENT
1. We will meet with City staff to finalize the comprehensive site layout for all De Anza Park Improvements
2. Additional survey work for new De Anza Park area based on the current conceptual site layout which will include the addition of the playground and shade shelter areas. This survey work will be performed by our subconsultant, Valued Engineers Inc.
3. We will prepare a critical path schedule, identifying key submittal dates and progress milestones for City review and approval.
TASK 1. SITE ANALYSIS/ PROJECT ASSESSMENT- DELIVERABLES • Topographic survey of project scope areas and tie-in zones • PDF copies of all documents
• Regular e-mail progress updates and ongoing coordination documentation • Preliminary Schedule
TASK 2. SCHEMATIC DESIGN
1. We will develop a Colored Comprehensive De Anza Park Conceptual plan exhibit which integrates all site improvements throughout the park.
2. Upon review of City input, we will adjust and finalize the Comprehensive exhibit and provide preliminary cost estimates.
TASK 2. PRELIMINARY DESIGN - DELIVERABLES
• Cost Estimate with update
• Color Plan and Exhibits with supporting photos
• PDF copies of all documents
• Regular e-mail progress updates and ongoing coordination documentation 628
DE ANZA PARK COMPREHENSIVE IMPROVEMENTS INTEGRATION OCTOBER 3, 2023
TASK 3. DESIGN DEVELOPMENT/ CONSTRUCTION DOCUMENTS (TO BE DETERMINED) There will be two phases of Construction Documents. The first phase will include the Design Development, noted above, in which we will bring the drawings to approximately 50% completion. Plans at this stage will outline all demolition/protection items as well as items to be constructed. These plans will be turned over to the City for staff review in order to determine any final adjustments prior to working out details and beginning specifications. Once approved, our office will continue on the Construction Documents until 100% complete, where they will be turned over to City staff and Departments as required for final review.
1. DEMOLITION PLANS: We will prepare demolition plans, highlighting which existing site features will be protected in place and what walkways will need to be taken out as part of the modernization plan, and identify items and quantities of areas to be removed to make way for the proposed improvements.
2. GRADING PLANS: Under the guidance of CWDG for the sake of visual appearance and accessibility, Valued Engineers will prepare full grading and drainage plans to provide contractors with enough information to ensure that new improvements and rehabilitated areas comply with current requirements.
3. CONSTRUCTION PLANS/ DETAILS: Construction Drawings will include site plans and details associated with construction of the above-and-below grade skatepark, walkway modernization, playground and shade shelter areas, electrical components and any other hardscape elements defined through the conceptual design.
4. PLANTING/ IRRIGATION PLANS: We will prepare irrigation and planting plans showing the adjustment where existing planting areas are affected by new construction. We will utilize drought tolerant shrubs and trees if and where turf is no longer appropriate for the sake of maintenance or usability.
5. ELECTRICAL PLANS: Design West Engineering will provide electrical plans for providing necessary power to support the new skatepark, splash pad and any supplementary security and walkway lighting.
6. COST ESTIMATES: Final estimates of probable costs will be prepared for review.
7. CLIENT MEETINGS: We will meet with the City as needed to review and refine plans, specifications and estimates to best align with the City’s available funding. (No limit on meetings). 629
DE ANZA PARK COMPREHENSIVE IMPROVEMENTS INTEGRATION OCTOBER 3, 2023
TASK 3. DESIGN DEVELOPMENT/ CONSTRUCTION DRAWINGS - DELIVERABLES • Construction Documents prepared in AutoCAD, printed to 24”x36” at 20 scale maximum • PDF copies of all documents
• Regular e-mail progress updates and ongoing coordination documentation • Final Cost Estimates
TASK 4. BIDDING PHASE
1. Community Works Design Group will assist the City in conducting a Pre-Bid meeting and provide written documentation of the meeting, noting direction given to contractors, questions asked and follow-up clarifications or addendum items.
2. We will assist the City in evaluating bids.
3. We will assist the City in conducting a pre-award meeting and in preparing the contract for construction.
TASK 4. BIDDING - DELIVERABLES
• Spreadsheet of Bid Line Items
• PDF copies of all documents
• Regular e-mail progress updates and ongoing coordination documentation • Design, coordination, and preparation of meeting agendas TASK 5. CONSTRUCTION PHASE
1. CONTRACT ADMINISTRATION: CWDG and the design team will review shop drawings and material samples, respond to Contractor Requests for Information (RFI’s), and review project submittals.
CWDG will attend periodic construction progress meetings.
2. FIELD OBSERVATION & SUPERVISION: CWDG will provide field observations with our staff as requested. Visits shall be performed at the current hourly rates listed in Attachment 1. CWDG shall advise and consult with the City during the construction phase.
CWDG shall assist the City in determining the amount owed to the Contractor by reviewing his application for payment.
TASK 5. CONSTRUCTION - DELIVERABLES
• PDF copies of all documents
• Regular e-mail progress updates and ongoing coordination documentation 630
DE ANZA PARK COMPREHENSIVE IMPROVEMENTS INTEGRATION OCTOBER 3, 2023
FEE PROPOSAL
The following is our proposed fee to provide all work mentioned in the Scope of Work outline for the De Anza Park Comprehensive Improvements Integration project:
Consultant Services Fee
Task 1. Site Analysis/ Project Assessment
Additional topo survey
LUMP SUM $ 9,180.00
Task 2. Comprehensive Conceptual Design LUMP SUM $ 13,500.00 Task 3. Additional Civil/Electrical Design
Development/ Const. Dwgs & Cost Estimate
LUMP SUM $ 29,590.00
Task 4. Additional Bidding Support Hourly/ NTE $ 3,200.00 Task 5. Additional Construction Administration Hourly/ NTE $ 9,300.00 TOTAL $64,770.00
The scope and fees listed above reflect our understanding of the project and all of the work we are recommending for the successful completion of this project.
1. Provisions of On-Call Landscape Architect Services PW 1819-1 shall take precedence for this proposal.
631
Department: Financial Services
Prepared By: Michelle Nguyen
Staff Member Presenting:
Armen Harkalyan, Executive Director of Finance
Reviewed By: Doreen Nunes
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 10
SUBJECT: AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH EIDE
BAILLY LLP FOR ACCOUNTING ADVISORY/CONSULTING SERVICES
CITY OF ONTARIO
Agenda Report
November 21, 2023
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council authorize the City Manager or designee to execute Amendment No. 1 adding $200,000 to the Professional Services Agreement with Eide Bailly LLP, of Rancho Cucamonga, California, for the provision of accounting advisory/consulting services, for a revised contract authority of a not-to-exceed amount of $350,000.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Operate in a Businesslike Manner
FISCAL IMPACT: The proposed Amendment increases the total authorized contract amount from $150,000 to $350,000. Appropriations for the increased contractual amount of $200,000 will be absorbed in the Fiscal Year 2023-24 Budget as part of salary savings from Financial Services Agency's vacant positions.
BACKGROUND & ANALYSIS: Over the last few years, the City of Ontario's Financial Services Agency has experienced staffing challenges in the Accounting Division, including high turnover of key personnel positions and employees out on leave of absences. These events have placed further stress on limited staff resources in the Agency. While many industries are experiencing the shortage of workers, the City faces the same challenge in the tight labor market dealing with unsuccessful recruitment attempts due to more job opportunities available than there are candidates looking for work.
The Financial Services Agency has recently implemented a new financial system along with a new centralized cashiering system, that went live on July 1, 2022, and this is the first year-end close process in the new financial system for the Accountants. Due to short staffing in the Accounting Division, the assistance from professional accounting consulting services is needed to ensure the City's financial activities continue to operate effectively and efficiently. Since July 2023, the City has contracted with Eide Bailly LLP to provide accounting advisory/consulting services to assist the division with accounting operations, year-end closing and annual financial reporting; however, the contract will soon exceed the original compensation limit. In order to maintain continuity in 632
effective and efficient accounting services to the City, an increase to the original contract authority amount is recommended.
633
AMENDMENT NO. 1
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO
AND EIDE BAILLY LLP
1. Parties and Date.
This Amendment No. 1 to the Agreement (as defined herein) is made and entered as of _______________, by and between the City of Ontario (“City”) and Eide Bailly LLP, a Limited Liability Partnership, with its principal place of business at 10681 Foothill Blvd #300, Rancho Cucamonga, CA 91730 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled “Professional Service Agreement to provide accounting advisory/consulting services” dated July 12, 2023 (“Agreement”).
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement to include additional compensation to provide continued professional accounting consulting services.
2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section 3.2 of the Agreement.
3. Terms.
3.1 Amendment. Section 3.2.1 of the Agreement is hereby amended in its entirety to read as follows:
“3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed Three Hundred and Fifty Thousand Dollars and Zero Cents ($350,000.00) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
BB&K 2020
46700.00100\33287662.1
PAUL S. LEON
MAYOR
DEBRA PORADA
MAYOR PRO TEM
ALAN D. WAPNER
JIM W. BOWMAN
RUBEN VALENCIA
COUNCIL MEMBERS
SHEILA MAUTZ
CITY CLERK
JAMES R. MILHISER
TREASURER
SCOTT OCHOA
CITY MANAGER
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Exhibit C is hereby deleted in its entirety and replaced with Attachment A attached hereto and incorporated herein by reference.”
3.2 Continuing Effect of Agreement. Except as amended by Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 1. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.
3.4 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
[SIGNATURES ON FOLLOWING PAGE]
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BB&K 2020
SIGNATURE PAGE FOR AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICE
AGREEMENT BETWEEN THE CITY OF ONTARIO
AND EIDE BAILLY LLP
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 1 as of the day and year first above written.
CITY OF ONTARIO EIDE BAILLY LLP
By:
Its:
Printed Name:
By:
Its:
Printed Name:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
Approved By:
Scott Ochoa
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
636
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Attachment A
City of Ontario and Eide Bailly LLP
PSA Amendment 1
BB&K (2023) Exhibit “C” PROFESSIONAL SERVICES AGREEMENT EXHIBIT "C"
COMPENSATION
As detailed in the attached proposal, Consultant fees will consist of hourly rates associated with the staff level necessary to complete the various tasks requested by the City. Although consulting services can be provided remotely, Eide Bailly team member will be needed on site for a minimum of 2 days per week to facilitate the work.
Standard Rate Schedule
All services performed will be billed at the rates shown in the tables below within the not to exceed amount of Three Hundred and Fifty Thousand Dollars and Zero Cents ($350,000.00) for the duration of the contract as agreed upon with the City.
Adjustments to Not To Exceed Amount and Standard Rate Schedule Eide Bailly adjusts its rates on August 1st of each year. On August 1, 2023, the standard rate schedule shown will be adjusted upward by 6%. The rate schedule will thereafter be adjusted upward each August 1st through the conclusion of any multi-year contract by the annual change in the Consumer Price Index for All Urban Consumers (CPI-U) for Riverside-San BernardinoOntario, CA area as of the preceding May 1st. Any not-to-exceed amounts in the subsequent years would necessarily need to be adjusted accordingly.
Prior to 8/1/2023
Effective 8/1/2023
637
CITY OF ONTARIO, CALIFORNIA
1 | eidebailly.com
Scope of Services
We understand the following services will be needed by the City. As the City’s needs change over time, we can tailor our services to meet your ongoing needs.
1. General monthly accounting assistance to close the books/reconcile accounts
2. Assistance with audit preparation for the FY 2022-23 financial audit
3. Review and assist with (or review of) implementation of recent GASB pronouncements (GASB 87, GASB 96, etc.) and assist with drafting the related note disclosures
4. Work with City staff to support the development of the ACFR and its related note disclosure and RSI schedules
5. Organizational Assessments
6. Financial Policy Development
7. Complex Financial Analysis & Long-Term Financial Planning
8. Assist City staff with any other tasks identified in the project scoping process Our fees will be based on the various levels of responsibility and specific skill sets required to perform the work.
Based on our preliminary analysis of the seven items included in the scope of services above and the work performed to date, we believe that the cost of the work outlined in the table below will be $200,000. This amount is in addition to the original $150,000 amount in the contract, bringing the total contract amount to $350,000. The total cost will ultimately be dependent on the degree of assistance required and any unforeseen difficulties encountered while performing procedures. Eide Bailly is conscious of our clients’ desire to achieve results at a minimum cost, and we are mindful of that when choosing which level of staff to assign to an engagement. We will also utilize the City’s personnel to assist in the preparation of schedules and analyses to minimize costs to the extent possible.
The table below details the number of hours and estimated cost by line item in the scope above based on our current understanding of the work.
Task Projected Hours Projected Cost
General Accounting Assistance 200 $50,000
Audit Preparation 180 $45,000
GASB Implementation 100 $25,000
ACFR Development 60 $15,000
Organizational Assessments 80 $20,000
Financial Policy Development 80 $20,000
Financial Analysis and Planning 40 $10,000
Other tasks 60 $15,000
Attachment A
638
CITY OF ONTARIO, CALIFORNIA
2 | eidebailly.com
Standard Rate Schedule
Our work for the tasks outlined above will be billed at the rates shown in the table below.
Staff Level Hourly Rates
Partner $371
Director $350
Senior Manager $318
Manager $265
Supervisor $235
Senior Associate $201
Associate $159
Attachment A
639
Department: Public Works
Prepared By: Blaine M Ishii
Staff Member Presenting:
Tito Haes, Executive Director Public Works
Reviewed By: Bonnie Tam
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 11
SUBJECT: AN AMENDMENT TO THE GOODS AND SERVICES AGREEMENT WITH WASTEBUILT ENVIRONMENTAL SOLUTIONS, LLC. FOR COMMERCIAL BIN MATERIALS AND
SUPPLIES
CITY OF ONTARIO
Agenda Report
November 21, 2023
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council approve and authorize the City Manager or his designee to execute Amendment No. 4 to the existing Goods and Services Agreement with Wastebuilt Environmental Solutions, LLC., of Ontario, California, exercising the third option year and extending the term of the Agreement to November 30, 2024 in the amount of $250,000 for a total not-toexceed contract amount of $805,000.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Operate in a Businesslike Manner
FISCAL IMPACT: The recommended Amendment increases the total authorized contract to $805,000 over a four-year term. The Integrated Waste Department is requesting $200,000 for commercial bin materials and supplies and the Fleet Services Department is requesting $50,000 for hydraulics parts for vehicles. The Fiscal Year 2023-24 Adopted Budget includes appropriations from the Integrated Waste Fund for these goods and services. Actual expenditure will be based on the fixed-unit pricing and the actual quantity of commercial bin materials, supplies, and parts purchased in order to meet operational needs. There is no fiscal impact on the General Fund.
Pricing for future optional years shall not exceed the most recent year’s change in the Consumer Price Index for All Urban Consumers (CPI-U). Future contracting actions will be contingent upon City Council approval and budget adoption.
BACKGROUND & ANALYSIS: On November 14, 2019, the City Council awarded bid #1212 to Wastebuilt Environmental Solutions, LLC. for the purchase of commercial bin materials and supplies. The Integrated Waste Department currently has commercial bin containers of various sizes for refuse, recycling, wood/green waste recycling, and food waste service. The Integrated Waste Department routinely repairs bin containers to maintain an adequate inventory to meet customer needs. With the additional recycling and organics compliance with State regulations, the Integrated Waste Department has realized additional bin repairs. Staff is requesting to amend the Agreement with a third one-year extension and an increase to the contract amount by $250,000 for a new not-to-exceed amount of $805,000. 640
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AMENDMENT NO. 4 TO THE GOODS & SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
WASTEBUILT ENVIRONMENTAL SOLUTIONS, LLC
1. Parties and Date.
This Amendment No. 4 to the Agreement (as defined herein) is made and entered as of ____________, by and between the City of Ontario (“City”) and Wastebuilt Environmental Solutions, LLC a Corporation “Contractor” City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Contractor have entered into an agreement entitled “Goods & Services Agreement” dated November 14, 2019 (“Agreement”).
2.2 Amendment Purpose. The City and Contractor desire to amend the Agreement to extend the term date from November 30, 2023, through November 30, 2024 (fourth year extension) and to increase the total compensation by $250,000 for Fiscal Year 2023-24 for a total compensation of $805,000.
2.3 Amendment Authority. This Amendment No. 4 is authorized pursuant to Section 2 of the Agreement.
3. Terms.
3.1 Amendment. Section 2.1 of the Agreement is hereby amended in its entirety to read as follows:
Section 2 Term. Section 2.1 of the Agreement is hereby amended to read as follows:
2.1 The term of this Agreement shall be from November 30, 2023, to November 30, 2024. Vendor shall provide all Goods and complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The parties may, by mutual, written consent, extend the term of this Agreement, if necessary, to complete the work.
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Section 3 Fees and Payments. Section 3.1 of the Agreement is hereby amended to read as follows:
3.1 Compensation. Vendor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed $805,000 without written approval of City Manager.
Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 4 all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 4. From and after the date of this Amendment No. 4 whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 4.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 4.
3.4 Severability. If any portion of this Amendment No. 4 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR AMENDMENT NO. 4 TO THE GOODS & SERVICES
AGREEMENT BETWEEN THE CITY OF ONTARIO
AND WASTEBUILT ENVIRONMENTAL SOLUTIONS, LLC
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 4 as of the day and year first above written.
CITY OF ONTARIO WASTEBUILT ENVIRONMENTAL
SOLUTIONS, LLC
By:
Its:
Printed Name:
By:
Its:
Printed Name:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
Approved By:
Scott Ochoa
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
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Department: Public Works
Prepared By: Daniel P Beers
Staff Member Presenting:
Tito Haes, Executive Director Public Works
Reviewed By: Bonnie Tam, Andrea Ampig
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 12
SUBJECT: AN AMENDMENT TO THE DESIGN SERVICES AGREEMENT WITH POPULOUS, INC.,
AND AMENDMENTS TO THE ON-CALL DESIGN SERVICES AGREEMENT WITH
ARDURRA GROUP
CITY OF ONTARIO
Agenda Report
November 21, 2023
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council take the following actions:
A. Authorize the City Manager or his designee to execute Amendment No. 1 to the Design Services Agreement with Populous, Inc., of Los Angeles, California, for additional Architectural and Engineering Services for the Ontario Minor League Baseball Stadium and Parking Structure Project in the amount of $4,614,100 for a total not-to-exceed contract amount of $11,401,735;
B. Authorize the City Manager or his designee to execute Amendment No. 17 to the On-Call Design Services Agreement with Ardurra Group, of Newport Beach, California, for the Sports Complex Offsite Design in the amount of $4,017,439;
C. Authorize the City Manager or his designee to execute Amendment No. 18 to the On-Call Design Services Agreement with Ardurra Group, of Newport Beach, California, for the 935 E.
Holt Ave. Demolition Project in the amount of $39,609 for a total not-to-exceed contract amount of $7,097,288; and
D. Authorize the City Manager or his designee to execute all documents required for the completion of the project including, but not limited to, contracts, agreements, assessments, easements, reduction of retention accounts, and filing a notice of completion at the conclusion of all construction related activities.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Invest in the City's Infrastructure (Water, Streets, Sewers, Parks, Storm Drains and Public Facilities)
Ensure the Development of a Well Planned, Balanced, and Self-Sustaining Community in Ontario Ranch
FISCAL IMPACT:
Ontario Sports Complex
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Amendment No. 1 to the Design Services Agreement with Populous, Inc. for additional Architectural and Engineering Services for the Ontario Minor League Baseball Stadium and Parking Structure Project includes the addition of food and beverage retail buildings at the Sports Complex facility.
This will increase the total contract amount by $4,614,100 for a total not-to-exceed contract amount of $11,401,735.
Amendment No. 17 to the on-call Design Services Agreement with Ardurra Group for the Sports Complex Offsite Design includes utility and infrastructure improvements in the surrounding area.
This will increase the total contract amount by $4,017,439 for a total not-to-exceed contract amount of $7,057,679. If approved, appropriations of $8,631,539 in the Capital Projects-Measure Q Fund will be requested in a future quarterly budget update.
935 E. Holt Ave. Demolition
Amendment No. 18 to the on-call Design Services Agreement with Ardurra Group for the 935 E.
Holt Ave. Demolition Project includes the creation of the bid package for the future demolition of the site, which will increase the total contract amount by $39,609 for a total not-to-exceed contract amount of $7,097,288. The Fiscal Year 2023-24 Adopted Budget includes appropriations in the Ontario Housing Authority Fund for this project.
BACKGROUND & ANALYSIS:
Ontario Sports Complex
The additional scope of work with Populous, Inc. is for additional services for planning, architecture and engineering for the Minor League Baseball Stadium. The scope of the Minor League Baseball Stadium has increased to include full services for approximately 75,000 gross square feet of 1-story food and beverage-focused retail buildings to both enhance the game-day experience and to create a year-round destination serving visitors from the adjoining Sports Complex. The combined site for the Minor League Baseball Stadium, parking structure, food and beverage retail, associated open space, surface parking, pedestrian and vehicular access will be expanded to approximately 22.8 acres.
The proposed Sports Complex project will include a minor league baseball stadium, a variety of sporting fields, an aquatics complex, community center, and retail facilities. The City’s infrastructure needs to be enhanced in order to accommodate the new Sports Complex since it is being built in an underdeveloped area in Ontario Ranch. This includes widening of streets, new sewer, water, recycled water and storm drain lines. If approved, Ardurra Group will design all the offsite improvements that will be necessary for Sports Complex. 935 E. Holt Ave. Demolition
As part of The Ontario Center Specific Plan, Economic Development and Ontario Housing Authority are revitalizing the Holt Avenue Corridor. 935 E. Holt Ave. is an underutilized property the City of Ontario has acquired to resell to a developer for redevelopment. The intent is to effectively redesign this existing space based on existing and future proposed development. If approved, Ardurra Group will be creating the geotechnical survey, demolition plan and bidding documents for the demolition of the site.
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AMENDMENT NO. 1 TO THE DESIGN SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
POPULOUS, INC
1. Parties and Date.
This Amendment No. 1 to the Agreement (as defined herein) is made and entered as of ____________, by and between the City of Ontario (“City”) and POPULOUS, INC, a CORPORATION, (“CONSULTANT”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled “DEIGN SERVICES AGREEMENT” dated August 15, 2023. (“Agreement”).
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement to revise the scope of services for D&C23-011 Minor League Stadium & Parking Structure Project set forth in Amendment No. 1 – Attachment “A” and increase the not to exceed compensation amount by FOUR MILLION SIX HUNDRED FOURTEEN THOUSAND ONE HUNDRED DOLLARS ($4,614,100.00).
2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section
3.10.1 of the Agreement.
3. Terms.
3.1 Amendment. Section 3.10.1 of the Agreement is hereby amended in its entirety to read as follows:
“Section 3.10.1 Consultant’s Compensation for Basic Services.
City shall pay to Consultant for the performance of all Services 646
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rendered under this Agreement, with the total not to exceed amount of Eleven Million Four Hundred One Thousand Seven Hundred ThirtyFive Dollars ($11,401,735) (“Total Compensation”). The total compensation, as may be adjusted upon mutual agreement, shall constitute complete and adequate payment for Services under this Agreement.”
Exhibit A is hereby deleted in its entirety and replaced with Attachment A attached hereto and incorporated herein by reference.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 1. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No 1.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.
3.4 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR AMENDMENT NO. 1 TO DESIGN SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO
AND POPULOUS, INC
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 1 as of the day and year first above written.
CITY OF ONTARIO POPULOUS, INC
By:
Its:
Printed Name:
By:
Its:
Printed Name:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
Approved By:
Tito Haes
Executive Director Public Works
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
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AMENDMENT NO. 17 TO THE DESIGN SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
ARDURRA GROUP, INC.
1. Parties and Date.
This Amendment No. 17 to the Agreement (as defined herein) is made and entered as of ____________, by and between the City of Ontario (“City”) and Ardurra Group, Inc., a Corporation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled “UT1032 On-Call Professional Engineering Services” dated May 7, 2019 (“Agreement”).
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement to revise the scope of services and the not-to-exceed compensation amount for The Sports Complex Offsite Improvements. The Parties have heretofore entered into that Amendment No. 1 dated December 3, 2019, Amendment No. 2 dated December 16, 2019, Amendment No. 3 dated February 19, 2020, Amendment No. 4 dated January 27, 2021, Amendment No. 5 dated January 27, 2021, Amendment No. 6 dated January 27, 2021, Amendment No. 7 dated January 27, 2021, Amendment No. 8 dated July 6, 2021, Amendment No. 9 dated May 7, 2022, Amendment No. 10 dated September 6, 2022, Amendment No. 11 dated September 20, 2022, Amendment No. 12 dated November 1, 2022, Amendment No. 13 dated December 9, 2022, Amendment No. 14, dated December 9, 2022, Amendment No. 15 dated February 7, 2023, and Amendment No. 16 dated August 15, 2023.
2.3 Amendment Authority. This Amendment No. 17 is authorized pursuant to Section
3.1.1 of the Agreement.
3. Terms.
3.1 Amendment. Section 3.1.1 of the Agreement is hereby amended in its entirety to read as follows:
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"Consultant promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional architectural and related services necessary for the full and adequate completion of the Project consistent with the provisions of this Agreement (hereinafter referred to as “Services”). The Services are more particularly described throughout this Agreement, including Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, any exhibits attached hereto and incorporated herein by reference, and all applicable local, state, and federal laws, rules and regulations. All Services performed by Consultant shall be subject to the sole and discretionary approval of the City, which approval shall not be unreasonably withheld. Additionally, Consultant shall comply with all Federal requirements applicable to the Services as set forth in Exhibit “A.”" Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
3.1.2 Term. The term of this Agreement shall be from May 7, 2019 to October 27, 2026, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 17, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 17. From and after the date of this Amendment No. 17, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 17.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 17.
3.4 Severability. If any portion of this Amendment No. 17 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR AMENDMENT NO. 17 TO THE DESIGN SERVICES
AGREEMENT BETWEEN THE CITY OF ONTARIO
AND ARDURRA GROUP, INC.
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 17 as of the day and year first above written.
CITY OF ONTARIO ARDURRA GROUP, INC.
By:
Its:
Printed Name:
By:
Its:
Printed Name:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
Approved By:
Scott Ochoa
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
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AMENDMENT NO. 18 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ONTARIO AND
ARDURRA GROUP, INC.
1. Parties and Date.
This Amendment No. _18_ to the Agreement (as defined herein) is made and entered as of ____________, by and between the City of Ontario (“City”) and Ardurra Group, Inc., a CORPORATION, “Consultant”. City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled “Civil Engineering Services” dated May 7, 2019 (“Agreement”).
2.2 Amendment Purpose. The City and Consultant desire to amend the Agreement to add Civil Engineering Services for D&C23-019 935 E. Holt Demolition and increase the not to exceed amount by THIRTY-NINE THOUSAND SIX HUNDRED AND NINE DOLLARS ($39,609.00).
The Parties have heretofore entered into that Amendment No. 1 dated December 3, 2019, Amendment No. 2 dated December 16, 2019, Amendment No. 3 dated February 19, 2020, Amendment No. 4 dated January 27, 2021, Amendment No. 5 dated January 27, 2021, Amendment No. 6 dated January 27, 2021, Amendment No. 7 dated January 27, 2021, Amendment No. 8 dated July 6, 2021, Amendment No. 9 dated May 7, 2022, Amendment No. 10 dated September 6, 2022, Amendment No. 11 dated September 20, 2022, Amendment No. 12 dated November 1, 2022, Amendment No. 13 dated December 9, 2022, Amendment No. 14, dated December 9, 2022, Amendment No. 15 dated February 7, 2023, and Amendment No. 16 dated August 15, 2023 and Amendment No. 17 dated November 21, 2023.
2.3 Amendment Authority. This Amendment No. 18 is authorized pursuant to Section
3.2.4 of the Agreement.
3. Terms.
3.1 Amendment. Section 3.1.1 of the Agreement is hereby amended in its entirety to read 652
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as follows:
“Consultant promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional architectural and related services necessary for the full and adequate completion of the Project consistent with the provisions of this Agreement (hereinafter referred to as “Services”). The Services are more particularly described throughout this Agreement, including Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, any exhibits attached hereto and incorporated herein by reference, and all applicable local, state, and federal laws, rules and regulations. All Services performed by Consultant shall be subject to the sole and discretionary approval of the City, which approval shall not be unreasonably withheld. Additionally, Consultant shall comply with all Federal requirements applicable to the Services as set forth in Exhibit “A.”" Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
3.1.2 Term. The term of this Agreement shall be from May 7, 2019 to October 27, 2026, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 18, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 18. From and after the date of this Amendment No. 18, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 18.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 18.
3.4 Severability. If any portion of this Amendment No. 18 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Integration. This Amendment represents the entirety of the Parties’ understanding relating to the subject of this Amendment, including written or verbal communications between the Parties, which shall have no relevance unless expressly incorporated herein. This is an integrated amendment.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR AMENDMENT NO. _18_ TO ON-CALL ENGINEERING
SERVICES BETWEEN THE CITY OF ONTARIO
AND ARDURRA GROUP, INC.
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. _18_ as of the day and year first above written.
CITY OF ONTARIO ARDURRA GROUP, INC.
By:
Its:
Printed Name:
By:
Its:
Printed Name:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
Approved By:
Tito Haes
Executive Director, Public Works
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:
City Clerk
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Newport Beach El Segundo Long Beach San Diego www.ardurra.com August 30, 2023 Mr. Gil Mars Design & Construction – Project Manager City of Ontario 1333 S. Bon View Ontario, CA 91761 Subject: Proposal to Provide Civil Engineering Services for the Demolition of the existing improvements at 935 Holt Boulevard (Blvd)
Dear Mr. Mars, Ardurra Group, Inc. (Ardurra) appreciates this opportunity to present our proposal to the City of Ontario to provide civil engineering services associated with the demolition of the existing improvements within the site located at 935 E. Holt Blvd, Ontario California (Exhibit A). Ardurra’s project understanding, the proposed scope of services and the estimated fee are presented herein for your consideration. Ardurra’s civil engineering design team for this project will be led by Jose Hernandez, PE. He has worked on multiple demolition projects over the years and understands the characteristics and challenges of this type of work, including assessing and determining the disposition of the existing soil conditions, the site drainage requirements, and the existing utilities. Ardurra proposes to accomplish the work described herein for a time and material not-to-exceed fee of $39,609. Ardurra will prepare monthly invoices and will only exceed this amount with prior written authorization. A fee breakdown using our hourly billing rates is attached for your information (Exhibit B). The billing rates shown in the fee breakdown are valid through December 2023. We look forward to the opportunity to perform this work for you. We are available to meet to discuss this proposal and the necessary tasks identified in this scope. Please contact Jose at (714) 458-7929 or [email protected] should you have any questions or require any additional information. Sincerely, Ardurra Group, Inc. Anissa Voyiatzes, PE, QSD, ENV SP Jose Hernandez, PE, QSD/QSP Group Leader, Engineering and Municipal Services Senior Project Manager Attachments:
Exhibit A – Site Location Exhibit B – Estimated Manpower Hourly Fee Breakdown Exhibit C – Geotechnical Proposal Exhibit "A"
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Proposal to Provide Civil Engineering Services for City of Ontario 935 E. Holt Blvd - Demolition 1 | page Project Understanding Ardurra understands that the City of Ontario proposes to acquire the property located at 935 E. Holt Blvd, demolish the existing improvements on the site, and prepare the site to sell it for future development. The project boundary is just over 1 acre located east of the intersection of E. Holt Blvd and N. Allyn Ave. The project site currently consists of a parking lot, an existing commercial building, that is currently conducting business, and existing utilities. It is understood that the overall project will involve demolishing the existing structures, removing of the existing pavement, cutting, and capping the existing utilities, and leaving a rough-graded site. Ardurra’s scope is limited to the civil engineering portion of work described in the scope of services.
The existing structures may require hazardous material abatement that others will assess, design, and perform.
Scope of Services Ardurra proposes to provide civil engineering design services including the preparation of demolition plans for the projectspecific civil elements, including the sewer, water, and storm drain, the preparation of a preliminary rough grading plan, an erosion control plan, the preparation of a project Storm Water Pollution Prevention Plan (SWPPP) report, coordination/collaboration with dry utilities (gas, electrical, and communication) for the cutting and capping of these utilities, and quantity take-off for the civil elements. Ardurra will also perform internal Qa/Qc for our project tasks.
Ardurra intends to perform the proposed civil engineering design services as follows:
Project Documents:The following is a breakdown of our understanding of the civil engineering task services required for the civil-related portion of the work:
Task 1: Project Coordination and Meetings – This task will involve project coordination and meetings for the project.
It will include three (3) design team meetings and two (2) site visits. This task will also involve coordination with utility providers to identify the contact personnel of the individuals that the contractor will need to coordinate with for the removal of the on-site utilities.
Task 2: Demolition Plan – This task will involve reviewing existing documents including existing plans and as-builts, if available, to develop the demolition plan for the project area. The demolition plan will reflect the existing conditions, to the extent possible and will provide the contractor with guidance in removing the civil improvements. The demolition plan will identify the existing surface features and utilities to be cut, capped, removed, or abandoned in place. The plan will only provide general information relative to building demolition. Detailed building demolition including hazardous material abatement and removal will be done by others; however, Ardurra will coordinate with the team that will design the building assessment and abatement design to provide for proper site preparation. Since there will not be a project topographic map, Ardurra will use available aerial imagery to prepare the demolition plan.
Task 3: Preliminary Rough Grading Plan – This task will involve preparing a preliminary rough grading plan that will provide rough grading guidance to the demolition contractor so that trenches and excavations are not left on the site after the existing infrastructure is removed. The preliminary rough grading plan will be developed using available USGS contours as existing contours and the proposed elevations will be based on the depths of removals from the existing improvements (pavement depth, foundations, etc.) 656
Proposal to Provide Civil Engineering Services for City of Ontario 935 E. Holt Blvd - Demolition 2 | page
Task 5: Erosion Control Plan – This task will involve generating an erosion control plan that will serve as the basis for the sediment project for the site during demolition activities. The erosion control plan, included in the set will be the minimum requirements that the contractor must implement. The plan will be augmented by the project SWPPP, which will be submitted to the State.
Task 6: Quantity Take-off for Civil Elements – This task will involve generating quantities for the civil-related demolition elements. The quantities will include pavement removal, approximate earthwork quantities, and utility removals. A cost estimate will not be included. Quantities or Costs for structural demolition will not be included or they will be provided by others.
Task 7: SWPPP – This task involves the development of the project SWPPP that will be required during demolition and rough grading. The SWPPP will be coordinated with the City to determine how the site will remain after rough grading and submit the document to SMARTS.
Deliverables: It is anticipated that Ardurra will be provided with the project standard border for the plan sheets in AutoCAD format and that Ardurra will produce reproducible bond sheets. The drawings will be prepared using AutoCAD. If required, Ardurra AutoCAD standards can be adjusted to match those of the City of Ontario, if required. It is assumed that specific standard requirements will be selected at project startup if an electronic submittal is required. Ardurra anticipates no more than three (3) submittals of the following project documents:
• Civil Demolition Plan
• Rough Grading Plan • Erosion Control Plan • Technical specifications for civil related items • Quantities for Civil related demolition elements • Project SWPPP The geotechnical report will be provided by Converse Geotechnical. Assumptions:
• This proposal covers only the scope outlined above.• Per the direction of the City, the project plans will be developed using available aerial imagery and the available boundary survey provided by the City. No survey information will be provided for the demolition and rough grading plans.
• The demolition plan set developed by Ardurra will only include identification of structures to be removed and utilities (water, sewer, and storm drain) to be cut, capped, and removed. This scope of work will not include specific demolition requirements for the existing structures. It will be assumed that any hazardous material assessments, testing or abatement for the existing structures will be performed and specified by others. • The current scope of work does not anticipate submittal to any other agency other than the City of Ontario. • Technical specifications for site removal and rough grading will be provided. Other specifications, if required, will be provided by others.
• The demolition plan will show cutting, capping, and removal of dry utilities; however, it is anticipated that the utility owners will remove their own utility unless directed otherwise by the utility owner. 657
Proposal to Provide Civil Engineering Services for City of Ontario 935 E. Holt Blvd - Demolition 3 | page Exclusions: The following items are specifically excluded from the Ardurra scope of proposed services based on our current understanding of our scope:
• Project surveying services are not included in this scope of work • Cost estimate • Project utility profiles will not be included in this scope • Necessary permit processing fees • Environmental and Land Use permits • Traffic/transportation engineering, including haul route plan and traffic control • Permits associated with demolition activities • Qualified SWPPP Practitioner (QSP) services are not included in this scope • Hazardous assessments or services for the existing building are not included in this scope of services• Structural engineering services are not included • The soil characterization is limited to the tests identified in the Geotechnical Proposal (Exhibit C). Additional tests will require additional budget to perform
• The project documents will provide regulatory guidance for soil/pavement disposition only • SWPPP fees are not included in the scope • Realignment of the existing sewer line Sub-consultant Scope: Geotechnical Scope of Work: Converse Consultants (Converse) will perform the geotechnical investigation for this project and will provide a report for our use in preparing the project documents described hereon. Converse will perform 4 borings throughout the site and test the material for traces of VOCs, SVOCs, PCBs, OCPs, and Title 22 metals. Please see the geotechnical for additional assumptions and exclusions for the geotechnical scope. 658
Proposal to Provide Civil Engineering Services for City of Ontario 935 E. Holt Blvd - Demolition 4 | page Exhibit A – Site Location 659
Proposal to Provide Civil Engineering Services for City of Ontario 935 E. Holt Blvd - Demolition 5 | page Exhibit B – Fee Estimate Sr. Project
Manager Qa/Qc Proj. Eng Engineer I Eng. Tech Admin Converse (Geotech) $265.00 $265.00 $195.00 $170.00 $110.00 $110.00
Task 935 E. Holt Demolition Project $39,609
1.1 Project Coordination and Meetings 8 4 2 14 $3,020 $0 $3,0201.2 Demolition Plan 2 2 4 8 24 40 $5,840 $0 $5,8401.3 Preliminary Rough Grading Plan 2 1 4 8 16 31 $4,695 $0 $4,6951.4 Erosion Control Plan 2 4 8 14 $2,670 $0 $2,6701.5 Project Technical Specifications 2 2 4 12 20 $3,880 $0 $3,8801.6 Quantity take off civil related removals 1 1 2 8 12 $2,280 $0 $2,2801.7 SWPPP 1 1 4 24 8 2 40 $6,490 $0 $6,4902.2 Geotechnical Analysis 1 1 $265 $9,780 $10,269 $10,5343.1 Reimbursible expenses $200 $0 $200 19 7 22 72 50 2 172
$5,035 $1,855 $4,290 $12,240 $5,500 $220 $29,340 $9,780 $10,269 $39,609 TOTAL NOT-TO-EXCEED FEE: $39,609
Total
Cost
Ardurra Personnel Sub
Subcontract
incl 5% MU
Task/
Subtask Task/Subtask Description
Subtask
LaborHours Subtask Labor Cost
660
Proposal to Provide Civil Engineering Services for City of Ontario 935 E. Holt Blvd - Demolition 6 | page Exhibit C – Geotechnical Engineering Proposal 661
Converse Consultants
Geotechnical Engineering, Environmental & Groundwater Science, Inspection & Testing Services 2021 Rancho Drive, Suite 1, Redlands, California 92373
Telephone: (909) 796-0544 ♦ Facsimile: (909) 796-7675 ♦ www.converseconsultants.com August 28, 2023
Revised August 30, 2023
Mr. Jose Hernandez, PE, QSD/P
Project Manager
Ardurra
3737 Birch Street, Suite 250
Newport, CA 92660
Subject: REVISED PROPOSAL TO VERIFY SOIL CONTAMINATION AND PREPARE AN
EARTHWORK RECOMMENDATION REPORT
Demolition of the Building Located at 935 East Holt Boulevard and Grade a Pad for Future Development
City of Ontario, San Bernardino County, California
Converse Project No. 23-81-263-00 (01)
Dear Mr. Hernandez:
Converse Consultants (Converse) is pleased to submit this proposal outlining our scope of work and cost estimate to verify soil contamination and prepare an earthwork recommendation report to grade the demolished building site located 935 East Holt Boulevard, City of Ontario, San Bernardino County, California.
This proposal is based on a review of the following.
The information you transmitted to us via email on August 23 and 29, 2023 Discussion with you over the phone on August 24, 2023.
Our proposal dated August 28, 2023 have been revised to eliminate geology/earthquake hazard evaluation of the site.
SITE/PROJECT DESCRIPTION
We understand the City of Ontario owns a one-story warehouse/maintenance building over approximately 1.01-acre site located at 935 East Holt Boulevard, Ontario, California. Associated with the building is an asphalt concrete paved parking lot and underground utilities.
The City of Ontario (City) intends to demolish the building and abandon the existing underground utilities. The site will be graded for future use as a building pad. Also, the soils outside the building footprint will be tested for hydrocarbon related contamination.
SCOPE OF SERVICES
Our scope of work will include the following tasks.
Task 1: Project Coordination and Set-up
We will review the following documents, if available.
As-built drawings of existing underground utilities.
Previous geologic/geotechnical publications of the site and surrounding area. 662
Revised Proposal To Verify Soil Contamination And Prepare An Earthwork Recommendation Report Demolition of the Building Located at 935 East Holt Boulevard and Grade a Pad for Future Development City of Ontario, San Bernardino County, California
August 28, 2023
Revised August 30, 2023
Converse Consultants
M:\JOBFILE\2023\81\23-81-263 Ardurra, 935 E. Holt Blvd. Building Demo\Proposal\23-81-263_pro(01)building As part of the project set-up, our staff will conduct the following. Prepare a field exploration plan and submit it for your review and approval. Conduct a site reconnaissance and stake/mark the field exploration locations such that it is accessible.
Notifying Underground Service Alert (USA) at least 48 hours prior to drilling to clear the boring locations of any conflict with existing underground utilities. Since the site has existing underground utilities, a representative from the owner MUST assist in clearing the boring locations from conflict with existing utilities.
Converse will NOT be liable for damage to any unmarked utility. Engage a drill rig company to drill the borings.
Task 2: Subsurface Exploration
Our subsurface exploration will consist of drilling borings within the project site. The purpose of the borings will be to:
Estimate the extent and depths of remedial grading.
Classify the soils within the borings.
Collect soils samples for laboratory testing.
Determine the excavatability of the soil.
We plan to drill a total of 4 borings, each to a depth of 15.0 feet below existing ground surface.
The borings will be drilled with a truck-mounted rig (CME 75 or equivalent) equipped with 8-inch diameter hollow-stem augers for soils sampling. Soils will be continuously logged and classified by the geologist/engineer in the field by visual examination in accordance with the Unified Soil Classification System.
Both undisturbed ring samples and bulk samples of the subsurface materials will be obtained at three-foot to five-foot intervals, at changes in soil profiles, or where unusual conditions are encountered. The relatively undisturbed ring samples will be obtained using a Modified California Sampler (2.4-inch inside diameter and 3.0-inch outside diameter) lined with thin-walled sample rings. The sampler will be driven into the bottom of the borehole with successive drops of a 140- pound hammer falling 30 inches. The number of successive drops of the driving weight (“blows”) required for one foot of penetration will be shown on the boring log, in the “blow/foot” column. The soil will be retained in brass rings (2.4 inches in diameter and 1.0 inch in height) and carefully sealed in waterproof plastic containers for shipment to the laboratory. Bulk samples of representative soil types will be collected in plastic bags. Groundwater levels, where encountered in the borings, will be recorded.
The borings will be backfilled with soil cutting mixed with cement and compacted by pushing down with the augers using the drill rig weight. If construction is delayed, we recommend the owner monitor the borings and backfill any settlement or depression that might occur or provide protection around the area of the borings to prevent trip and fall injuries from occurring near in area of any potential settlement.
Note: Soils will NOT be placed in drums.
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Revised Proposal To Verify Soil Contamination And Prepare An Earthwork Recommendation Report Demolition of the Building Located at 935 East Holt Boulevard and Grade a Pad for Future Development City of Ontario, San Bernardino County, California
August 28, 2023
Revised August 30, 2023
Converse Consultants
M:\JOBFILE\2023\81\23-81-263 Ardurra, 935 E. Holt Blvd. Building Demo\Proposal\23-81-263_pro(01)building Task 3: Laboratory Testing
The laboratory testing program will depend upon the type of soils encountered during our substrate exploration and the quality of samples obtained. Analytical and Geotechnical Laboratory tests will include, but may not be limited to, the following.
Environmental Analytical Testing for Soil Sample
One composite soil sample from the soil cuttings will be submitted to a California ELAP certified laboratory under chain-of-custody control. Sample analyses will be conducted at a standard turnaround time. The samples will be analyzed as follows. EPA 8015M – TPH carbon chain speciation
EPA 8260 – VOCs and Oxygenates
EPA 8270 – SVOCs
EPA 8082 – PCBs
EPA 8081A – OCPs
EPA 6010B – Title 22 metals (TTLC)
Geotechnical Tests
In-place moisture and density
Expansion index
Soils corrosivity
Collapse
Laboratory maximum density
Task 4: Geotechnical Report
Data obtained from the exploratory borings and the laboratory testing program will be evaluated to prepare a report, which will include the following.
Site and project description.
Discussion of the field procedures used in the investigation. Logs of the exploratory borings summarizing the subsurface conditions encountered, results of laboratory testing, and a plan indicating the locations of the explorations and elevation.
Depth to groundwater (if encountered).
Existing pavement thickness measured at the boring locations. Discussion on the laboratory test results (including expansive and corrosion potential). Discussion of the chemical test results.
Suitability of using on-site material for engineered fill including cut/fill recommendation. Excavatability of the site soils
Remedial grading and earthwork recommendation.
Shrinkage and subsidence coefficients.
FEE ESTIMATE
Our consulting services will be provided in accordance with our current Schedule of Fees and General Conditions, copies of which are attached and form a part of this proposal. Our cost for each phase is presented in the table below.
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Revised Proposal To Verify Soil Contamination And Prepare An Earthwork Recommendation Report Demolition of the Building Located at 935 East Holt Boulevard and Grade a Pad for Future Development City of Ontario, San Bernardino County, California
August 28, 2023
Revised August 30, 2023
Converse Consultants
M:\JOBFILE\2023\81\23-81-263 Ardurra, 935 E. Holt Blvd. Building Demo\Proposal\23-81-263_pro(01)building Task No. and Description Cost
Task 1: Project Coordination and Set-up $870.00
Task 2: Subsurface Exploration $870.00
Task 3: Laboratory Testing
Environmental
Geotechnical
$1,000.00
$960.00
Task 4: Geotechnical Report $3,280.00
Drill Rig Services (Prevailing Wage-Quote #9201) $2,800.00 Total Cost $9,780.00
Our cost is based on the following assumptions.
You will provide Converse, at no cost, the as-built underground utility plans within the project limits.
No permit will be required for our field investigation. Site access will be available during normal weekday working hours at no additional cost to us.
All fieldwork will be done in one mobilization during normal weekday working hours. Level D personal protection will be required.
Boreholes will be backfilled with soil cuttings mixed with cement. It is understood that this project is subject to prevailing wage project as defined by California Labor Code 1770-1780.
Our estimate includes our professional services, outside costs for subcontracted drilling services, and time to contact and verify boring locations (in the field) with Underground Service Alert. Our fees, as presented herein, do not include permit fee(s), attendance at meetings, review of the project plans, or responding to comments by regulatory agencies.
Should further investigation be required to evaluate site conditions, we will discuss the matter with you. If required, a detailed supplemental proposal will be prepared. Our services will be performed on a time-and-materials basis in accordance with the unit rates presented herein, and/or the unit rates indicated in our attached Schedule of Fees and General Conditions.
PROPOSED SCHEDULE/DELIVERABLES
We will commence our scope of work within one to 2 weeks after notice to proceed, weather permitting and depending on drill rig availability. About one day will be required to complete the fieldwork.
One electronic PDF copy of our earthwork recommendation report will be submitted 4 weeks after all fieldwork is completed.
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Revised Proposal To Verify Soil Contamination And Prepare An Earthwork Recommendation Report Demolition of the Building Located at 935 East Holt Boulevard and Grade a Pad for Future Development City of Ontario, San Bernardino County, California
August 28, 2023
Revised August 30, 2023
Converse Consultants
M:\JOBFILE\2023\81\23-81-263 Ardurra, 935 E. Holt Blvd. Building Demo\Proposal\23-81-263_pro(01)building
CLOSURE
During the course of this work, we will carry worker’s compensation insurance as required by the contract. Our findings and recommendations will be prepared in accordance with generally accepted professional engineering and engineering geologic principles and practices in this area of Southern California. Unless we hear differently, we will assume that these conditions are acceptable to you.
This proposal will expire 60 days from its issuance, if not accepted at that time. Our billing rates are reviewed at the beginning of each year and are subject to adjustment.
Please sign 2 copies of the Authorization and Agreement Block at the end of this proposal. Retain one copy of this proposal for your files and return one signed copy along with the retainer check to this office to formally authorize our services. Special billing instructions, including backup documentation requirements, should be mutually agreed upon and indicated in the authorization form. Subsequent additions or changes should likewise be mutually agreed upon and submitted in writing with the appropriate authorization.
If you should have any questions, or if we can provide any additional assistance, please call the undersigned at 909-474-2847. We appreciate the opportunity to be of continuing service and assistance to you on this important project.
CONVERSE CONSULTANTS
Hashmi Quazi, PhD, PE, GE
Principal Engineer
Distr.: 1/Addressee (e-mail)
Encl: Schedule of Fees and General Conditions
RLG/HSQ/kvg
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Appendix
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Converse Consultants P2023 Geotech
CONVERSE CONSULTANTS
Non-Prevailing Wage Schedule of Fees
Geotechnical Personnel
Introduction
It is the objective of Converse Consultants to provide its clients with quality professional and technical services and a continuing source of professional advice and opinions. Services will be performed in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. This fee schedule is valid through December 31, 2023.
Hourly Charges for Personnel
Staff assignments will depend on personnel availability, job complexity, project site location, and experience level required to satisfy the technical requirements of the project and to meet the prevailing standard of professional care.
Field Technical Services (all including vehicle and equipment) Construction Inspector – ACI/ICC and/or AWS/CWI certified (concrete, post-tension, masonry, structural steel, fireproofing; includes concrete batch plant and local steel fabrication inspections) .................................$85 Non-Destructive Testing Inspector (ultrasonic, magnetic particle, dye penetrant)......................................................................85 Construction Inspector/Technician (skidmore, pull testing, torque testing, Schmidt hammer, and pachometer)........................90 Coring Technician ......................................................................................................................................................................90 Soils Technician (soil, base, asphalt concrete, and moisture emission testing) .........................................................................80 Senior Soils Technician..............................................................................................................................................................90 Sample Pick-Up .........................................................................................................................................................................50 Professional Services (field and office)
Staff Professional ...................................................................................................................................................................$135 Senior Staff Professional ..........................................................................................................................................................145 Project Professional ................................................................................................................................................................. 155 Project Manager.......................................................................................................................................................................170 Senior Professional ..................................................................................................................................................................170 Principal Professional ...............................................................................................................................................................220 Principal/Consultant .................................................................................................................................................................235 Laboratory Testing
Laboratory Technician...................................................................................................................................................... Per Test (See Geotechnical Laboratory Testing and Materials Testing Services fee schedules.) Laboratory Supervisor..............................................................................................................................................................$90 Office Support
Clerical/Word Processing .........................................................................................................................................................$80 Drafting.......................................................................................................................................................................................85 CAD Operator/Drafting Manager................................................................................................................................................90 An overtime charge of 50 percent of the above hourly rates (excluding Professional Services) will be added for time in excess of eight hours per day and for all time on Saturdays, Sundays and holidays. An overtime charge of 100 percent of the above hourly rates (excluding Professional Services) will be charged on Sunday if hours worked were seven continuous eight hours per day in one work week, not counting paid time off within the week. Travel time to and from the job site will be charged at the hourly rates for the appropriate personnel.
Expenses
1. Exploration expenses (drilling, trenching, etc.) are charged at cost plus fifteen percent.
2. Travel and subsistence expenses (transportation, room and board, etc.) for individuals on projects requiring travel and/or living 50 miles away from the project site are charged at cost plus fifteen percent.
3. Automobile and truck expenses are charged at cost plus fifteen percent (rentals) or at the current IRS mileage rate for companyowned vehicles traveling between principal office and project.
4. Other out-of-pocket direct project expenses (aerial photos, long-distance telephone calls, permits, outside printing services, tests, etc.) are charged at cost plus fifteen percent.
Invoices
1. Invoices will be submitted to the Client on a monthly basis, and a final bill will be submitted upon completion of services.
2. Payment is due upon presentation of invoice and is past-due thirty days from invoice date. In the event Client fails to make any payment to Converse when due, Converse may immediately cease work hereunder until said payment, together with a service charge at the rate of eighteen percent per annum (but not exceeding the maximum allowed by law) from the due date, has been received.
Furthermore, Converse may at its sole option and discretion refuse to perform any further work irrespective of payment from Client in the event Client fails to pay Converse for services when said payments are due.
3. Client shall pay attorneys’ fees or other costs incurred in collecting any delinquent amount.
General Conditions
The terms and provisions of the Converse General Conditions are incorporated into this fee schedule as though set forth in full. If a copy of the General Conditions does not accompany this fee schedule, Client should request a copy from this office. 668
Converse Consultants GLT2023
CONVERSE CONSULTANTS
Schedule of Fees – Geotechnical Laboratory Testing
Compensation for laboratory testing services will be made in accordance with this fee schedule which includes test report(s) and engineering time. Costs of tests not on this schedule will be by quote and/or in accordance with our current hourly fee schedule. The rates are based on non-contaminated soil. A surcharge will be charged for handling contaminated material, which will be determined based on the project.
IDENTIFICATION AND INDEX PROPERTIES TESTS
Visual Classification, ASTM D2488...................................20.00 Engineering Classification, ASTM D2487 .........................25.00 Moisture Content and Dry (bulk) Density,
ASTM D2216 and D2937 .............................................25.00 Moisture Content, ASTM D2216 ..................................20.00 Shrinkage Limit, ASTM D4943..........................................85.00 Atterberg Limits, ASTM D4318
Several points ............................................................150.00 One Point .....................................................................50.00 Particle Size Analysis, ASTM D6913
Fine Sieve, from +#200 to #4.....................................100.00 Coarse and Fine Sieve, from #200 to 3 in..................180.00 Hydrometer ................................................................120.00 Percent Passing #200 Sieve, ASTM D1140......................80.00 Specific Gravity
Fine, passing #4 sieve, ASTM D854..........................100.00 Coarse, retained on #4 sieve, ASTM C127................100.00 Sand Equivalent Test, ASTM D2419...............................120.00 Double Hydrometer Dispersion, ASTM D4221................150.00
COMPACTION AND BEARING STRENGTH
Standard Proctor Compaction, ASTM D698 or ASTM D1557
Method A or B............................................................200.00 Method C, 6” mold......................................................210.00 California Impact Method, Caltrans 216 ..........................220.00 R-value, ASTM D2844 and CTM301...............................270.00 California Bearing Ratio (CBR), ASTM D1883
1 Point........................................................................530.00 3 Points ......................................................................750.00 Relative Density
0.1 Cubic Foot Mold...................................................200.00
0.5 Cubic Foot Mold...................................................300.00
SHEAR STRENGTH
Torvane/Pocket Penetrometer ..........................................25.00 Direct Shear
Quick Test....................................................................75.00 Consolidated, Drained, granular soil,
ASTM D3080 ........................................................220.00 Consolidated, Drained, fine grained soil,
ASTM D3080 ........................................................260.00 Consolidated, Undrained, fine grained soil.................220.00 Residual Strength, per cycle ........................................70.00 Remolded Specimens ..................................................70.00
STATIC UNIAXIAL AND TRIAXIAL STRENGTH TESTS
(PER POINT)
Unconfined Compression, ASTM D2166 ........................150.00 Unconsolidated, Undrained, ASTM D2850 .....................160.00 Consolidated, Undrained, per point ................................700.00 Consolidated, Drained, per point ....................................700.00 With Pore Pressure Measurement, per load...................150.00 Remolded Specimen.........................................................90.00 CONSOLIDATION (ASTM2435) AND SWELL COLLAPSE
(ASTM D4546) TESTS
8 Load Increments ..........................................................250.00 Additional Load Increment ................................................50.00 Time-Ratio, per load increment.........................................90.00 Single Point, collapse test.................................................90.00 Single Load Swell, ASTM D4546
Ring Sample, Field Moisture......................................... 95.00 Ring Sample, Air Dried ................................................. 95.00 Remolded Sample.............................................................. 70.00 Expansion Index Test, UBC 29-2/ASTM D4829............... 130.00
HYDRAULIC CONDUCTIVITY TESTS
Constant Head, ASTM D2434.......................................... 250.00 Falling Head Flexible Wall, ASTM D5084 ........................ 300.00 Triaxial Permeability, EPA 9100....................................... 350.00 Remolded Specimen.......................................................... 60.00
CHEMICAL TESTS
Corrosivity (pH, resistivity, sulfates, chlorides)................. 220.00 Organic Content, ASTM D2974........................................ 100.00 Conditions: Unit rates presented on this fee schedule are for routinely performed geotechnical laboratory tests. Numerous other earth material physical tests can be performed in our geotechnical laboratories, including rock core, soil cement and soil lime mixture tests. Tests not listed can be quoted upon request. This fee schedule is valid through December 31, 2023.
Prices are based on the assumption that samples are uncontaminated and do not contain heavy metals, acids, carcinogens and/or volatile organics which can be measured by an organic vapor analyzer or photoionization detector with a concentration greater than 50 parts-per-million (ppm). Quoted testing fees are based on the assumption that no protective clothing will be required to handle samples. If Level D protective clothing will be required during handling of samples (as defined in Federal CFR Part 1910.120), then a 40% increase in fees presented in this schedule will be applied. Level C protective clothing will be a 60% increase in fees. Converse will not handle samples that require either Level B or Level A protection in our geotechnical laboratories.
Contaminated samples will be returned to the client. Uncontaminated samples will be disposed of 30 days after presentation of test results. The client must disclose the source of samples. Samples imported from out of state will be incinerated after testing in accordance with requirements of the United States Department of Agriculture. Soil samples obtained within the State of California currently designated quarantine areas will also be incinerated in accordance with the requirement of the State of California, Department of Food and Agriculture, Division of Plant Industry, Pest Exclusion. A $5.00 incineration fee will be added to each sample that is required to be incinerated in accordance with State and Federal law.
Test results requiring plots will be presented in a publishable format generated from computer programs. Otherwise, raw test numbers will be presented. A minimum laboratory fee of $50.00 will be charged to present and mail test results. Beyond the standard U.S. Mail delivery, specialized transmittal will be charged at additional cost (e.g., Federal Express, UPS, etc.). Geotechnical testing does not include engineering and/or geologic review and analysis.
Typical turnaround for geotechnical laboratory testing is two weeks (or roughly ten working days). To expedite test turnaround to five working days, a 50% increase in the fees in this schedule will be applied. Many geotechnical tests require at least one week to perform in accordance with ASTM or other standard specifications. Fees presented in this schedule for relatively undisturbed direct shear, consolidation or expansion pressure tests are based on the assumption that 2.416-inch inside diameter brass ring samples will be provided to the geotechnical laboratory for testing. Remolded specimens will be compacted in standard 2.5-inch outside diameter brass rings for direct shear, consolidation and expansion pressure tests. All fees presented in this schedule are based on the assumption that the client will deliver samples to our laboratory at no additional cost to Converse.
Invoices will be issued monthly and are payable on receipt unless otherwise agreed upon. Interest of 1.5% per month (but not exceeding the maximum allowed by law) will be payable on any amount not paid within thirty days; payment thereafter to be applied first to accrued interest and then to the principle unpaid amount. The Client shall pay any attorneys' fees or other costs incurred in collecting any delinquent amounts.
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Converse Consultants MTS2023
CONVERSE CONSULTANTS
Schedule of Fees – Materials Laboratory Testing
Compensation for laboratory testing services will be based on rates in accordance with this fee schedule which includes test report(s) and engineering time. Costs of tests not on this schedule will be by quote and/or in accordance with our current hourly fee schedule. Our services will be performed in accordance with the General Conditions. This fee schedule is valid through December 31, 2023.
AGGREGATES
Moisture Content, ASTM D2216 ...............................................20.00 Particle Size Analysis
Coarse, ASTM C136, each................................................100.00 Coarse and Fine, ASTM C136 & C137), each ..................180.00 Specific Gravity & Absorption
Coarse Aggregate, ASTM C127 ........................................100.00 Fine Aggregate, ASTM C128.............................................100.00 Unit Weight per Cubic Foot, ASTM C29..............................75.00 Soundness, Sodium or Magnesium, ASTM C88, each .....550.00 Potential Alkali Reactivity, ASTM D289.............................700.00 Freeze Thaw Soundness ...................................................175.00 Los Angeles Abrasion, per class, ASTM C131, C535.......375.00 Sand Equivalent, ASTM D2419 .........................................180.00 Lightweight Particles, ASTM C123, each ..........................300.00 Clay Lumps & Friable Particles, ASTM C142, each..........290.00 Stripping Test, ASTM D1664, each .....................................85.00 Organic Impurities, ASTM C40 ..........................................140.00 Durability ........................................................................By Quote
CONCRETE TESTS
Laboratory Trial Batch, ASTM C192 ...................................By Quote Laboratory Mix Design, Historical Data...............................By Quote Compression Test, 6”x12” Cylinder, ASTM C39, each ............. 45.00 Lightweight Concrete
Compression........................................................................45.00 Unit Weight...........................................................................45.00 Specimen Preparation, Trimming or Coring, each....................60.00 Bond Strength, ASTM C321
Prepared by Converse .......................................................250.00 Prepared by Others............................................................150.00 Core Compression Test, ASTM C12, each...............................80.00 Flexure Test, 6”x6” Beams, ASTM C78, each ........................130.00 Modulus of Elasticity, Static, ASTM C469, each.....................275.00 Length Change, ASTM C157, 3 bars, 5 readings each,
up to 26 days......................................................................550.00 Splitting Tensile, 6”x12” Cylinders, each.................................110.00 Field Concrete Control (sampling, slump, temperature,
cast 4 cylinders, molds, cylinder pick-up, within 10 miles of office, stand-by extra), ASTM/UBC, hourly rate
schedule, or each cylinder ...................................................95.00 Field Concrete Control (same as above plus air content test), ASTM/UBC, each cylinder ...................................................95.00 Hold Cylinder.............................................................................10.00 Cylinder Mold, sent to job site but not cast by Converse or returned to Converse .............................................................5.00 MASONRY (ASTM C140, E447, UBC STANDARD 24-22)
Moisture Content, as received, each.......................................105.00 Absorption, each........................................................................85.00 Compression, each....................................................................85.00 Shrinkage, ASTM C426, each.................................................250.00 Net Area and Volume, each ......................................................25.00 Masonry Blocks, per set of 9 ................................................1,500.00 Masonry Core Compression, each..........................................125.00 Masonry Core Shear, each .....................................................180.00 Masonry Core Trimming, each................................................150.00 Compression Test, grouted prisms, 8”x8”x16”, each ..............250.00 Compression Test, grouted prisms, 12”x16”x16”, each ..........425.00 Compression Test
2”x4” Mortar Cylinder, each .................................................45.00 3”x6” Grout Prisms, each.....................................................45.00 2” Cubes, ASTM C109, each...............................................45.00 Cast by Others...........................................................................45.00 Mortar or Grout Mix Designs ...............................................By Quote
FIREPROOFING TESTS
Oven Dry Density, per sample ..................................................70.00
MOISTURE EMISSION TEST
Moisture Emission Test Kit ...................................................... 80.00
ASPHALTIC CONCRETE
Stability, Flow, and Unit Weight, ASTM D6927 ..................... 500.00 Marshall ASTM D1559, ASTM D2726................................... 450.00 Measured Maximum Specific Gravity of Mix, ASTM D2041,
Rice Method, each ........................................................... 350.00 Void Analysis of Cores or Marshall Specimens,
Calculations Only, ASTM D3203, set of 2 or 3 .................. 60.00 Laboratory Mixing of Asphalt & Concrete, per sample............ 75.00 Complete Asphalt Concrete Mix Design
Hveem or Marshall....................................................... By Quote Extraction of Asphalt and Gradation, ASTM D2172, Method B, or California 310, including ash correction, each............. 455.00 Extraction of Rubberized Asphalt & Gradation, each............ 350.00 Specific Gravity, ASTM D2726 or ASTM D1188
Uncoated............................................................................ 95.00 Coated.............................................................................. 125.00 Immersion-Compression........................................................ 650.00 Particle Coating, ASTM D2489................................................ 95.00 Stripping, ASTM D1664........................................................... 85.00 Moisture or Volatile Distillates in Paving Mixtures, or Materials Containing Petroleum Products or
By-Products...................................................................... 350.00 Retained Strength, ASTM D1074/D1075, 6 specimens.... By Quote Retained Stability, Mil, Std, 520A, Method 104,
6 specimens ................................................................. By Quote CBR, ASTM D1883, including M/D Curve, 1 point................ 400.00 Asphalt Temperature ............................................................... 15.00
STRUCTURAL STEEL
Tensile Test #9 Bar or Smaller, each ...................................... 60.00 Bend Test #9 Bar or Smaller, each ......................................... 60.00 Tensile Test #10 Bar or Greater, each .................................. 280.00 Tensile Test #14 Bar, each.................................................... 310.00 Rebar Coupler Tensile Test................................................... 140.00 Tensile Test, Welded #9 Bar or Smaller, each...................... 140.00 Tensile Test, Welded #10 Bar or Greater, each.................... 280.00 Tensile Test, Welded #14 Bar, each ..................................... 310.00 Tensile Test, Mechanically Spliced, #9 Bar or Smaller,
each.................................................................................. 210.00 Tensile Test, Mechanically Spliced, #10 Bar or Greater, each.................................................................................. 350.00
HIGH STRENGTH BOLT, NUT, AND WASHER TESTING
Wedge Tensile Test, A490 Bolts
Under 100,000 lbs., each................................................. 130.00 Over 100,000 lbs., each................................................... 140.00 Wedge Tensile Test, A325 Bolts
Under 100,000 lbs., each................................................. 160.00 Tensile Test, Anchor Bolts, tested with displacement
transducers, each............................................................. 300.00 Nut Hardness, Proof & Cone Proof Load Test, each .............. 60.00 Washer Hardness, each .......................................................... 50.00 A325 or A490, Bolt Hardness Only, each................................ 50.00 Bolt A325 or A490 Wedge Tensile
Under 100,000 lbs. & Hardness, each............................. 130.00 Over 100,000 lbs. & Hardness, each............................... 170.00 Bolt, Nut & Washer, all tests per set with bolts
Under 100,000 lbs............................................................ 400.00 Over 100,000 lbs.............................................................. 500.00 See Schedule of Fees – Geotechnical Laboratory Testing for soil testing. Hourly rates are available upon request. Field Laboratory rates are available upon request. Listed unit rates are based upon the assumption that samples will be delivered to our laboratory at no cost to Converse.
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CONVERSE CONSULTANTS
General Conditions –
Right of Entry
Client warrants to Converse that it has full legal right to authorize Converse's entry upon the real property where Converse's services are to be performed ("Site" herein) and upon all property, if any, required for ingress and egress to the Site.
Client authorizes Converse to enter upon the Site and such adjoining property as is necessary to allow Converse to perform its services.
Converse will take reasonable precautions to minimize any damage to the Site; however, Client acknowledges that during the normal course of the performance of Converse's services, some damage to the Site may occur. The correction of any damage to the Site (surface or subterranean) shall be the obligation of the Client.
Information Supplied by Client
Client warrants the accuracy of any information supplied by it to Converse, acknowledges that Converse will not verify the accuracy of such information, and agrees that Converse is entitled to rely upon any such information.
Client shall immediately notify Converse in writing of any data, information or knowledge in the possession of or known to Client relating to conditions existing at the Site and shall provide Converse with the location, size and depth of any and all underground tanks, piping or structures existing upon the Site.
Client shall defend, indemnify and save harmless Converse, its officers, agents and employees from and against any and all claims, costs, suits and damages, including attorneys' fees, arising out of errors, omissions and inaccuracies in documents and information provided to Converse by Client.
Ownership of Data and Documents; Samples
All reports, boring logs, field data, field notes, laboratory test data, calculations, estimates and other documents prepared by Converse shall remain the sole property of Converse.
Client shall have the right to the use of all data, recommendations, proposals, reports, design criteria and similar information provided to it by Converse ("information" herein); provided, however, that the information shall not be used or relied upon by any party other than Client, save and except as may be required by the design and licensing requirements of the project for which the information is provided; further, such use shall be limited to the particular site and project for which the information is provided. To the extent Client utilizes Converse’s information by providing or making the same available to any third party (a) Client agrees to give written notice to any such third party that it may not utilize or rely on any aspect of Converse’s information and (b) Client agrees to defend, indemnify and hold Converse harmless against any and all claims, demands, costs, losses, damages and expenses, including attorneys fees, that may be asserted against or sought from Converse by any such third party.
Client's right to the use of the information is expressly conditioned upon Client's prompt payment to Converse of all sums due under the Client/Converse agreement. In the event of Client's nonpayment or partial payment of said amounts, Client agrees that it shall not use any of the information for any purpose whatsoever and shall return the same to Converse within 2 business days upon demand.
Converse will retain all samples of soil, rock or other materials obtained in the course of performing its services for a period of thirty (30) days. Thereafter, further storage or transfer of samples to Client may be made at Client's expense upon written request from Client to Converse received by Converse prior to the expiration of the 30-day period.
Converse shall retain permanent records relating to the Converse services for a period of five (5) years following submittal of Converse's report, during which period the records will be made available to Client upon reasonable notice given by Client and upon payment to Converse of an amount sufficient to reimburse Converse for its necessary and reasonable expenses in making said records available.
Standard of Care and Professional Responsibility
Client acknowledges that the services to be performed by Converse involve the use of tests, calculations, analyses and procedures which are in a constant state of development, improvement and refinement and that, as such, improvements, changes in methods, and modifications of procedures have been made in the past, are now being made, and are expected to continue to be made in the future.
Further, Client recognizes that, while necessary for investigations, commonly used exploration methods, such as drilling borings or excavating trenches, involve an inherent risk. For example, exploration on a site containing contaminated materials may result in inducing crosscontamination, the prevention of which may not be complete using presently recognized sealing methods.
Client recognizes that the state of practice, including but not limited to the practice relating to contamination or hazardous waste conditions, is changing and evolving and that standards existing at the present time may subsequently change as knowledge increases and the state of the practice continues to improve.
Client recognizes that projects containing contaminated materials may not perform as anticipated by Client, even though Converse's services are performed in accordance with the level of care and skill required of it. Further, certain governmental regulations relating to hazardous waste sites may purport to require achievement of results which cannot be accomplished in an absolute sense. It is recognized that a satisfactorily designed, constructed and maintained monitoring system may assist in the early detection of environmental changes allowing for early correction of problems. Unless it is specifically included in the scope of services to be performed by Converse, Client understands that Converse shall not perform such monitoring.
The services to be provided by Converse pursuant to the agreement to which these General Conditions are a part shall be provided in accordance with generally accepted professional engineering, environmental, and geologic practice in the area where these services are to be rendered and at the time that services are rendered. Client acknowledges that the present standard in the engineering and environmental professions does not include, and Converse does not extend to Client, a guarantee of perfection of the work contemplated hereby; further, that even in the exercise of normal and reasonable care, errors or omissions may from time to time occur. Except as expressly set forth in these General Conditions, no other warranty, express or implied, is extended by Converse.
Converse shall have no duty to supervise, coordinate or otherwise be involved in the performance of services or work by any third-party consultant, contractor or subcontractor.
Where Converse's services involve field observation of grading, filling and compaction (or any of them), it is agreed:
a. That Converse shall in no way be responsible for the manner in which such work is performed by any third party.
b. That in the event Converse is to provide periodic observation, Client acknowledges that Converse cannot be responsible for any work performed at a time or times when Converse was not performing its observation services.
Converse will not provide an opinion concerning the performance of any third party, save and except to the extent that said work was in fact observed and tested by Converse during the course of construction.
c. That where Converse's services include continuous observation, Client agrees not to allow grading, filling or compaction to be performed at any time or times when Converse is not physically present upon the Site and shall restrict the amount and extent of such grading, filling and compaction to that which can be properly observed by Converse personnel present on the Site. d. That in the event Converse is to conduct test borings for Client, Client acknowledges that the accuracy of said test borings relates only to the specific location in which the boring itself was performed and that the nature of many sites is such that differing subsurface soil characteristics can be experienced within a small distance. As such, Client acknowledges that greater accuracy is obtained when the number of test borings is increased.
Technical Limitations
Client acknowledges and agrees that: (1) it is unreasonable to expect Converse to be able to completely evaluate subsurface conditions, even after the most comprehensive exploratory program; (2) site conditions change frequently due to the passage of time, human activities, and climatic conditions and uncertainties are therefore inherent in the nature of Converse’s services and impossible to avoid; (3) the identification of geotechnical and environmental conditions and the prediction of future or concealed conditions is an inexact scientific endeavor; (4) the state of the art of geotechnical and environmental practice is such that Converse cannot guarantee that its recommendations will prove adequate on this project and the Client assumes the risk of any such failure, except as otherwise provided in these General Conditions and that (5) these General Conditions contains specific LIMITATIONS OF LIABILITY.
Indemnity of Client and Limitation of Liability
Converse shall indemnify Client, its officers, directors, agents or employees from any claim, demand or liability arising from personal injury or property loss or damage caused by the sole negligence or willful misconduct of Converse.
Anything to the contrary in the agreement to which these General Conditions are attached or in these General Conditions notwithstanding, Converse's liability shall be limited to the lesser of the fees charged to Client by Converse for the services performed for Client, or the sum of fifty thousand dollars. Client may, at its option, increase the maximum amount for which Converse shall be liable by payment of an additional fee.
For the maximum liability sum of one hundred thousand dollars, the additional amount to be paid shall be four percent of the total Converse fee charged hereunder; for the maximum liability sum of one million dollars, the additional amount to be paid shall be five percent of the total Converse fees charged hereunder Client acknowledges and agrees that its recovery, if any, shall be satisfied, in the first instance, from the proceeds of Converse’s insurance, and to the extent of any deficiency in the available insurance proceeds, then and only then, by Converse.
Client acknowledges that Converse has agreed to charge Client a reduced fee for services in exchange for the above limitation of liability and that said reduction in fees is consideration for said limitation.
Client shall defend and save harmless Converse, its officers, directors, agents and employees from all liability, claims and demands, including expenses of suit and reasonable attorneys' fees arising from personal injuries, including disease and death, property loss or damage, injury to others (including personnel of Client, Converse or 671
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subcontractors performing work hereunder), and air or ground pollution or environmental impairment arising out of or in any manner connected with or related to the performance of Converse's services, except where there is a judicial determination that such injury, loss or damage shall have been caused by the sole negligence or willful misconduct of Converse.
Client acknowledges that Converse has charged Client a reduced fee for services to be performed by it in exchange for this hold harmless and that the reduction in fees is consideration for said hold harmless provision.
Converse will not be liable for consequential damages of any kind, nature or description.
Hazardous Waste, Pollution and Health Hazard Projects ("Hazardous Projects" Herein)
Prior to the commencement of services by Converse on any hazardous project, Client agrees to advise Converse in writing of any known hazardous waste or materials existing on or near the Site or if any of said services are to be performed in an area where dust, fumes, gas, noise, vibrations or other particulate or nonparticulate matter is in the atmosphere where it raises a potential or possible health hazard or nuisance to anyone working within the area.
Anything in these General Conditions notwithstanding, Client shall indemnify and hold Converse, its officers, directors, agents, servants and employees, harmless from any claim, demand or action brought by any party whomsoever, including employees of Converse which claim, demand or action is based upon injury or damage caused or alleged to have been caused by hazardous wastes or hazardous materials whether or not such waste or materials were known to exist prior to the commencement of services.
Client agrees to be responsible for the removal and disposal of any hazardous waste uncovered as a result of the site investigation, including drill cuttings, unless specifically included within the scope of work
It is agreed that the discovery of unanticipated hazardous materials constitutes a changed condition mandating an immediate renegotiation of the scope of services or termination of services. Converse will at all times endeavor to perform in a faithful and trustworthy manner. Client understands that Client or Converse may be required by local and/or state and/or federal statute to report the discovery of hazardous materials to a government agency. Client also understands that Converse may be required by local and/or state and/or federal statute to report the discovery of hazardous materials to a government agency, and that Converse, when practical, will do so only after notifying Client. In the event Converse discovers hazardous material that we believe poses an immediate threat to public health and safety, Converse will use its best judgment to notify appropriate emergency personnel for immediate containment. Client agrees to take no action of any kind against Converse when Converse makes a good-faith effort to fulfill its obligations.
Client's Responsibilities
Client shall immediately provide Converse with full information in writing as to Client's requirements for the services to be provided by Converse and shall designate in writing within five (5) days of the effective date of the agreement to which these General Conditions are a part, a representative to act on Client's behalf in conjunction with the services to be provided hereunder. Client shall promptly review all documents, reports, data and recommendations submitted by Converse and shall communicate with Converse concerning such reviews for the purpose of avoiding delay in the performance of the services to be rendered by Converse.
Client shall notify any third party who may perform on the Site of the standard of care being undertaken by Converse pursuant hereto and of the limitations of liability contained herein.
Client shall require as a condition to the performance of any such third party a like indemnity and limitation of liability on their part against Converse.
Confidentiality
Converse shall hold all information provided to it by Client and the results of the work performed by it confidential and shall not disclose the same to any third party except where required by Governmental regulatory agencies or as otherwise required by law.
Disputes
Converse shall have the right to bring a legal action in a state or federal court against Client for any sums due or alleged to be due to it or for services rendered. Except for this right, Converse and Client agree that as an express condition to the right of either party to bring a legal action against the other, they shall first submit any dispute to mediation by a neutral person acceptable to both parties.
Each party shall bear its own attorneys' fees, costs and other expenses, except that each party shall be responsible and pay for one-half of the costs and expenses of the mediator.
In the event that legal action is required, the prevailing party shall be entitled to recover all of its costs incurred in connection therewith including, without limitation, staff time, court costs, attorneys' fees, consultant and expert witness fees and any other related expenses. In this regard, in order to make the prevailing party whole, the parties acknowledge and agree that the prevailing party shall be entitled to recover all of its costs incurred in connection with the legal action and shall not be limited to “reasonable attorneys fees” as defined in any statute or rule of court.
The obligations, responsibilities, warranties and liabilities of the parties shall be solely those expressly set forth herein. Remedies and limitations of liability shall apply regardless of whether an action is brought in contract, or is based on either party’s negligence, or another theory of law. All of the rights, remedies, obligations, terms, conditions and limitations of liability stated herein shall extend collectively to and be binding upon the parties’ partners, joint ventures, licensors, successors, assigns, insurers, and affiliates. Client and Converse agree that any legal action with respect to the services to be performed under these General Conditions shall be brought against the parties, and not against individual officers, employees or former employees of the parties. All legal actions by either party against the other for breach of these General Conditions or for the failure to perform in accordance with the applicable standard of care, however framed, that are essentially based upon such breach or failure shall be barred two (2) years from the time claimant knew or should have known of its right to make a claim, but, in any event, not later than four (4) years from substantial completion of Converse’s services.
Jobsite Safety
Converse shall be responsible for its activity and that of its employees on the Site.
This shall not be construed to relieve the Client, its general contractor or any subcontractor of their obligation to maintain a safe jobsite.
Neither the professional activities nor the presence of Converse or its employees and subcontractors shall be understood to control the operations of others, nor shall it be construed to be an acceptance of the responsibility for jobsite safety.
Converse will not direct, supervise or lay out the work of the Client, contractor, or any subcontractors. Converse's services will not include a review or evaluation of the adequacy of the contractor's safety measures on or near the Site.
Schedules
Unless otherwise specified in the agreement, Converse shall be obligated to perform within a reasonable period of time. Converse shall not be responsible for delays in the completion of its services created by reason of any unforeseeable cause or causes beyond the control and/or without the fault or negligence of Converse, including but not restricted to acts of God or the public enemy, acts of the Government of the United States or of the several states, or any foreign country, or any of them acting in their sovereign capacity, acts of other contractors with Client, fire, floods, epidemics, riots, quarantine restrictions, strikes, civil insurrections, freight embargoes, and unusually severe weather.
Should completion of any portion of the services to be rendered by Converse be delayed beyond the estimated date of completion for any reason which is beyond the control of or without default or negligence of Converse, then and in that event Client and Converse shall mutually agree on the terms and conditions upon which the services may be continued or terminated.
Invoices
Converse shall submit monthly progress invoices to Client, and a final bill shall be submitted upon completion of the services. Within thirty (30) days after receipt of an invoice, Client shall pay the full amount of the invoice. If Client objects to all or any portion of any invoice, it shall so notify Converse of the same within fifteen (15) days from the date of receipt of said invoice and shall pay that portion of the invoice not in dispute, and the parties shall immediately make every effort to settle the disputed portion of the invoice.
If Client fails to make payment within thirty (30) days after receipt of an invoice, then Client shall pay an additional monthly service charge of one and one-half percent (1½ %) on all such amounts outstanding. The additional charge shall not apply to any disputed portion of any invoice resolved in favor of Client. In the event Client fails to pay any undisputed amount to Converse when due, Converse may immediately cease work until said payment together with a service charge at the rate of 1½ % per month, as specified above, from the due date has been received.
Further, Converse may, at its sole option and discretion, refuse to perform any further work irrespective of payment from Client.
In the event that all or any portion of the 1½ % service charge provided for herein is deemed to be an interest charge, then and in that event said interest charge shall be limited to the maximum amount legally allowed by law.
Client acknowledges Converse’s fee schedules are revised annually and agrees that the fee schedule in effect at the time the services are performed shall apply to such services.
Insurance
Converse represents that it now carries, and will continue to carry during the term of the contract to which these General Conditions are a part, Workers Compensation insurance and that, if requested, Converse shall provide to Client certificates as evidence of the aforementioned insurance.
Assignments
Client shall not assign this contract or any portion thereof to any other person or entity without the express written consent of Converse. Nothing contained in this contract or any part thereof shall be construed to create a right in any third party whomsoever, and nothing herein shall inure to the benefit of any third party.
Severability
If any provision of these General Conditions is finally determined to be contrary to, prohibited by, or invalid under applicable laws or regulations, such provision will be renegotiated so as to give effect to the intent of the parties to the maximum possible extent. Such determination and renegotiation shall not affect of invalidate the remaining provisions or these General Conditions.
Governing Law
These General Conditions shall be governed by and construed under the laws of the State of California.
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Department: Public Works
Prepared By: Adrian Escamilla
Staff Member Presenting:
Tito Haes, Executive Director Public Works
Reviewed By: Andrea Ampig
Approved By:
Submitted To: Council/OHA
Approved: _______________________________
Continued To: ___________________________
Denied: __________________________________
Item No: 13
SUBJECT: AUTHORIZE A CHANGE ORDER TO THE CONSTRUCTION CONTRACT WITH SHAW INTEGRATED & TURF SOLUTIONS, INC., FOR EMERGENCY REPAIRS AT ONTARIO POLICE DEPARTMENT C.E.T DIVISION
CITY OF ONTARIO
Agenda Report
November 21, 2023
SECTION:
CONSENT CALENDAR
RECOMMENDATION: That the City Council take the following actions:
A. Authorize the City Manager or his designee to complete and execute Change Order No. 2 to the Construction Contract No. D&C21-006 with Shaw Integrated & Turf Solutions, Inc., of Dalton, Georgia, for the emergency repairs at Ontario Police Department Community Engagement Team (C.E.T) Division in an amount of $75,990 for a total not-to-exceed contract amount of $503,233; and
B. Authorize the City Manager or his designee to execute all documents required for the completion of the project including, but not limited to, contracts, agreements, assessments, easements, reduction of retention accounts, and filing a notice of completion at the conclusion of all construction related activities.
THE FOLLOWING COUNCIL GOALS ARE BEING ACHIEVED:
Invest in the City's Infrastructure (Water, Streets, Sewers, Parks, Storm Drains and Public Facilities)
FISCAL IMPACT: The Fiscal Year 2023-24 Adopted Budget includes appropriations in the Facilities and Parks Maintenance Fund for the emergency repairs at Ontario Police Department. The total cost of the repair services is in an amount of $75,990 for a total not-to-exceed contract amount of $503,233.
BACKGROUND & ANALYSIS: The main plumbing backed up at the Ontario Police Department has damaged the carpet and other adjacent amenities in the C.E.T Division. This change order will include removal of damaged carpet, installation of MoistureTek barrier, installation of carpet, and cove base. Staff recommends authorizing a change order to the Construction Contract No. D&C21- 006 with Shaw Integrated & Turf Solutions, Inc. in an amount not-to-exceed $75,990. 673
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