Agenda packet — Orange City Council, November 12, 2025 (part 2 of 6)

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Public Speaker:

Jake Comer spoke in support.

Staff confirmed the project would be funded through grants and Transportation System Improvement Project (TSIP) funds.

ACTION: A motion was made by Councilmember Dumitru, seconded by Councilmember Gutierrez, to approve the agreement with Mark Thomas and Company, Inc. in the total amount of $ 384,781 representing the cost of transportation planning services of $ 349,781, plus a $ 35,000 contingency; and authorize the Mayor and the City Clerk to execute on behalf of the City. The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

3.4. Agreement with the State of California, Department of Alcoholic Beverage Control for the Alcoholic Beverage Control /Office of Traffic Safety Grant Program from October 1, 2025, through August 31, 2026. Resolution No. 11641.

ACTION: 1) Approved the agreement with the State of California, Department of Alcoholic Beverage Control in the amount of $ 30,000 for the Alcoholic Beverage Control/Office of Traffic Safety Grant Program; and authorized the City Manager to execute on behalf of the City.
2) Adopted Resolution No. 11641. A Resolution of the City Council of the City of Orange accepting funds in the amount of $ 30,000 from the State of California, Department of Alcoholic Beverage Control for the ABC -OTS Grant Program, and authorizing the City Manager to execute all grant documents on behalf of the City. 3) Accepted into the City ’s General Fund (100) revenue budget $ 30,000 in grant funds from the State of California, Department of Alcoholic Beverage Control to:
100-4133-43299-264001 State-Other
4) Authorized the appropriation of $30,000 into the following expenditure accounts:
100-4133-51003-264001 Overtime - Safety $29,000
100-4133-57101-264001 Training/Conference/Meeting $ 1,000

3.5. Appropriation of $ 41,702 in designated grant funding received from California Library Literacy Services.

ACTION: 1) Accepted into the City ’s General Fund (100) revenue budget $ 41,702 in grant funds from California Library Literacy Services to:
100-2001-48101-262101-48 California Literacy Grant FY26 2) Authorized the appropriation of $41,702 to General Fund (100) as follows:
100-2101-53101-262101-20 Materials and Supplies $15,918 100-2101-59998-262101-10 Part-time Miscellaneous Salaries $25,784 Approval of the Consent Calendar
Item 3.3 was removed from the Consent Calendar and heard separately. All other items were approved as recommended.

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A motion was made by Councilmember Gutierrez, seconded by Councilmember Barrios, to approve the Consent Calendar as recommended. The motion carried by the following vote:

Bilodeau, Barrios, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

NoneAbsent:

END OF CONSENT CALENDAR
* * * * * * * *

4. REPORTS FROM MAYOR SLATER
Mayor Slater announced there are currently vacancies on the CDBG Program Committee and the Investment Advisory Committee. Applications are available on the City's website.

5. REPORTS FROM COUNCILMEMBERS

5.1. Highlight Local Business (Gutierrez)
Councilmember Gutierrez highlighted the following local business: Loaded Cafe and My Panecito.

5.2. Additions/Reforms to OMC Chapter 2.10 (Campaign Reform) to increase transparency and accountability to the public (Dumitru) Councilmember Dumitru requested to work with the City Attorney's Office to revise contribution limits and transfers in the Campaign Reform Ordinance. Following a brief discussion, Council concurred and established a subcommittee consisting of Councilmembers Dumitru and Barrios to work with the City Attorney's Office on the proposed revisions.

5.3. Historic Preservation Ordinance (Barrios & Gutierrez) Councilmembers Barrios and Gutierrez requested that a Historic Preservation Ordinance be added to a future agenda, expressing concern that proceeding with the revised DRC Ordinance on the current agenda could delay or prevent consideration of the Historic Preservation Ordinance.

Public Speakers:

Reggie Mundekis spoke in opposition.

The following spoke in support of Council considering a Historic Preservation Ordinance: Patti Ricci, Diana Zdenck, Susanna Branch, Sue Vaurs, Maryanne Skorpanich, and Kathleen Voss.

Written Public Comments
The following submitted eComments in support of Council considering a Historic Preservation Ordinance: Tony Trabucco, Adrienne Gladson, Ron Brown, Leslie Manderscheid, Jeff Frankel, Vickie Laughlin, Jeannette McClain, Ashley Brodkin, and Bruce Finn.

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During discussion staff noted the intent to agendize an agreement with a consultant to develop a Historic Preservation Ordinance specific to the City of Orange. Council asserted support for a Historic Preservation ordinance and directed staff to return with a proposed agreement for consideration.

6. AB 1234 REPORTS
None

7. REPORTS FROM CITY MANAGER
None

8. PUBLIC HEARINGS

8.1. Public Hearing to consider introduction and First Reading of an ordinance amending Title 12, Title 16, and Title 17 of the Orange Municipal Code modifying the duties and responsibilities of the Design Review Committee. Ordinance No . 18-25.

Planning Manager Hayden Beckman provided a brief staff report utilizing a PowerPoint presentation.

Mayor Slater opened the Public Hearing at 8:03 p.m.

Public Speakers:

The following spoke in opposition of approval: Carol Craig, Carol Fox, Diana Zdenck, Amy Minteer, Sue Vaurs, Maryanne Skorpanich, Laurie Sandoval, Laura Thomas, Tom Loughrey, Jerico Farfan, and Adrienne Gladson.

Reggie Mundekis spoke in support of approval.

Written Public Comments
The following submitted eComments opposing approval: Doug Hamilton; Alan Hess, Preserve Orange County; Tony Trabucco; Ron Brown; Andrea McCullough; Leslie Manderscheid; Jeff Frankel; Vickie Laughlin; Jeannette McClain; and Bruce Finn.

Mayor Slater closed the Public Hearing at 8:32 p.m.

During discussion, staff clarified any projects located in a historic district would still be required to be reviewed by DRC. In addition, all historic inventories are covered in the Ordinance; and, if adopted, the proposed Ordinance would not alter the General Plan.

A motion was made by Mayor Slater, seconded by Councilmember Dumitru to introduce and conduct First Reading of Ordinance No. 18-25.

After further discussion, Councilmember Barrios requested an amendment to the motion adding a sunset clause to the proposed ordinance. Mayor Slater dissented.

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A substitute motion was made by Councilmember Barrios, seconded by Councilmember Gutierrez, to introduce and conduct First Reading of Ordinance No . 18-25 with an added sunset clause of June 30, 2026. The motion failed by the following vote:

Barrios, Gutierrez, and TavoularisAyes:

Bilodeau, Dumitru, Gyllenhammer, and SlaterNoes:

NoneAbsent:

Following the failed substitute motion, Mayor Slater called for the vote on the main motion.

A motion was made by Mayor Slater, seconded by Councilmember Dumitru to introduce and conduct First Reading of Ordinance No. 18-25.

During discussion, staff responded to Council's questions regarding the appeal process and clarified the notification process. Staff verified residents have the capability to sign up for notices of projects.

Councilmember Dumitru requested to amend the motion to update existing code definitions to include all historic inventories. Mayor Slater agreed to the amendment.

An amended motion was made by Mayor Slater, seconded by Councilmember Dumitru, to introduce and conduct First Reading of Ordinance No. 18-25 with an updated definition of historic building inventory to include all historical inventories. An Ordinance of the City Council of the City of Orange amending Title 12, Title 16, and Title 17 of the Orange Municipal Code to update duties and responsibilities of the Design Review Committee. The motion carried by the following vote:

Bilodeau, Dumitru, Tavoularis, Gyllenhammer, and SlaterAyes:

Barrios, and GutierrezNoes:

NoneAbsent:

9. ADMINISTRATIVE REPORTS
Councilmember Barrios recused herself from Item 9.1 due to a potential conflict with nearby property and left the meeting at 9:15 p.m.

9.1. Establishment of permit parking for the Downtown Commercial Core paid parking areas. Resolution No. 11642.

In response to Council's questions, staff reviewed criteria for the permit program .

Council discussed bifurcating the residential portion and continuing the commercial portion to a future meeting.

Staff was directed to return with a subsequent resolution which adds clarifying criteria to the commercial portion of the program including limiting the number of permits issued.

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A motion was made by Councilmember Dumitru, seconded by Councilmember Gutierrez, to bifurcate the residential and commercial program and adopt Resolution No. 11642 approving the residential portion of the permit program and continuing the commercial portion of the permit program to the December 9, 2025, Council meeting. A Resolution of the City Council of the City of Orange establishing permit program; permit fees; within paid parking meter zones. The motion carried by the following vote:

Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

BilodeauNoes:

NoneAbsent:

BarriosRecuse:

9.2. Approval of an “Adopt a Box” Utility Box Art and Sponsorship Program in the City.

During discussion, staff was directed to consider a patriotic theme for the first couple of utility boxes.

A motion was made by Councilmember Gutierrez, seconded by Mayor pro tem Bilodeau, to approve "Adopt a Box" Utility Box Art and Sponsorship Program and authorize staff to solicit artists and sponsors for the program. The motion carried by the following vote:

Bilodeau, Dumitru, Gutierrez, Tavoularis, Gyllenhammer, and SlaterAyes:

NoneNoes:

BarriosAbsent:

10. ADJOURNMENT
There being no further business, the meeting was adjourned in Memory of John Thomas Moore at 9:38 p.m.

Pursuant to Resolution No. 11433, the next Regular City Council meeting will be held on Wednesday, November 12, 2025, at 6:00 p.m., in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
______________________ _________________________ PAMELA COLEMAN DANIEL R. SLATER

CITY CLERK MAYOR

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Agenda Item
Orange City Council
Item #: 3.4. 11/12/2025 File #: 25-0575
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Agreement between the City of Orange and Environmental System Research Institute, Inc. for the Citywide Geographic Information System Small Government Enterprise Agreement Annual Subscription, Enterprise Advantage Program, and Data Interoperability Extension for Desktop ArcGIS.

2. SUMMARY
The Environmental System Research Institute Small Government Enterprise Agreement is a three- year agreement that will grant the City access to Geographic Information System software on an unlimited basis including maintenance on all software for the term of the agreement.

3. RECOMMENDED ACTION
Approve the agreement with Environmental System Research Institute, Inc. in the amount of $541,895 for the Citywide Geographic Information System Enterprise License Agreement, Enterprise Advantage Program, and Data Interoperability Extension for Desktop ArcGIS; and authorize the Mayor and City Clerk to execute on behalf of the city.

4. FISCAL IMPACT
The expense for this agreement is $163,115 and will be funded in General Fund (100):
100-1601-56999 Other Repair / Maintenance Services $121,015 100-1601-55999 Other Professional / Technical Services $42,100 This agreement is for three years totaling $541,895, payable in annual installments totaling $186,165 for FY2026-27 and $192,615 for FY2027-28. Future installments will be requested in conjunction with annual operating budget.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
The City’sGeographic Information System (GIS) is managed within the Public Works Department.

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The City’sGeographic Information System (GIS) is managed within the Public Works Department.

GIS has transformed the way City information is accessed across all departments and by the public.

What was once available only as paper or PDF maps is now accessible to both staff and the public through the City’sGIS City Map, and internally through the GIS Enterprise Portal, which provides access to web layers, maps, and mobile applications. In addition, the GIS system continues to support the City-wide land management and asset management software and database.

Three years ago, the City Council renewed, for the second time, a three-year agreement with Environmental System Research Institute, Inc. (ESRI) for the Small Government Enterprise Agreement (SGEA) and the ESRI Enterprise Advantage Program (EEAP). This agreement expanded the City’senterprise GIS software licensing and provided resources for application development, data conversion, and staff training. At that time, the City also purchased two licenses for the Data Interoperability Extension to support the efficient processing of external datasets.

Since the initial ESRI agreement, the City has developed and maintained a centralized GIS database that serves as a cross-departmental data resource through the GIS Enterprise Portal. GIS has become an integral part of City operations and is increasingly integrated with business systems across all City departments. This centralized database, along with ESRI’s ArcGIS Living Atlas, enables staff to quickly deploy ArcGIS Solutions-preconfigured applications and workflows designed for local government use-with minimal data conversion. These solutions can be implemented within both the City’s internal Enterprise Portal and the public City Maps.

The ESRI SGEA provides enterprise-level access to ESRI software and support services. This agreement is tailored for cities with populations between 125,000 and 150,000 and offers the following benefits:
· Lower cost per unit for licensed software
· Reduced administrative and procurement expenses
· Maintenance on all ESRI software deployed under the agreement · Flexibility to deploy software products as needed
· Unlimited deployments of GIS software throughout the City · Hosted user conference for participating agencies
The SGEA is a three-year agreement totaling $360,900, to be paid for in three annual installments of $120,300 each, covering the period December 8, 2025, through December 7, 2028. The SGEA is only available for a three-year term.

The City also participates in the ESRI Enterprise Advantage Program (EEAP) that provides a flexible and scalable framework to help organizations maximize their investment in ESRI technology. The program includes Technical Advisor (TA) hours and Learning and Services Credits, which the City can use for consulting, training, managed cloud services, and premium support. A dedicated TA serves as the City’sadvocate and liaison to identify activities that align with both short- and long-term GIS goals. The EEAP is a three-year agreement with a total value of $178,850.

Finally, the City also procures the ArcGIS Data Interoperability Extension which enhances the City’s GIS capabilities by allowing staff to seamlessly convert, analyze, and share spatial data between multiple formats used in planning, engineering, and public works applications. The extension also enables automation of routine data conversion and integration tasks, reducing manual processing time and improving data consistency across systems. Two licenses, which are used by the City’sGIS staff, are proposed at a total cost of $2,145 ($357.50 per license per year) for the three-year term of City of Orange Printed on 11/6/2025Page 2 of 3
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staff, are proposed at a total cost of $2,145 ($357.50 per license per year) for the three-year term of the agreement.

A summary of total authorized costs by fiscal year is presented below:

Fiscal Year Interoperability Extension SGEA Cost EEAP Cost Total 2025/26 $715 $120,300 $42,100 $163,115
2026/27 $715 $120,300 $65,150 $186,165
2027/28 $715 $120,300 $71,600 $192,615
Total $2,145 $360,900 $178,850 $541,895

7. ATTACHMENTS
· ESRI Agreement
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Agenda Item
Orange City Council
Item #: 3.4. 11/12/2025 File #: 25-0575
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

3. RECOMMENDED ACTION
Approve the agreement with Environmental System Research Institute, Inc. in the amount of $541,895 for the Citywide Geographic Information System Enterprise License Agreement and Enterprise Advantage Program; and authorize the Mayor and City Clerk to execute on behalf of the city.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
The City’sGeographic Information System (GIS) is managed within the Public Works Department.

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The City’sGeographic Information System (GIS) is managed within the Public Works Department.

GIS has transformed the way City information is accessed across all departments and by the public.

Finally, the City also procures the ArcGIS Data Interoperability Extension which enhances the City’s GIS capabilities by allowing staff to seamlessly convert, analyze, and share spatial data between multiple formats used in planning, engineering, and public works applications. The extension also enables automation of routine data conversion and integration tasks, reducing manual processing time and improving data consistency across systems. Two licenses, which are used by the City’sGIS staff, are proposed at a total cost of $2,145 ($357.50 per license per year) for the three-year term of City of Orange Printed on 11/6/2025Page 2 of 3
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staff, are proposed at a total cost of $2,145 ($357.50 per license per year) for the three-year term of the agreement.

A summary of total authorized costs by fiscal year is presented below:

7. ATTACHMENTS
· ESRI Agreement
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Agenda Item
Orange City Council
Item #: 3.5. 11/12/2025 File #: 25-0621
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Steven Scardina, Information Technology Manager

1. SUBJECT
Agreements with C3 Office Solutions, LLC, dba C3 Tech for copier lease and managed print services.

2. SUMMARY
The City utilizes a combination of heavy-duty copiers and light duty desktop printers for print production. The five-year lease agreement provides seven new copiers while the five-year managed print service agreement locks in a lower cost per page to service both printers and copiers. Approving these agreements will result in an estimated savings of $51,000 per year.

3. RECOMMENDED ACTION

1. Approve the agreement with C3 Office Solutions, LLC as supplier and Wells Fargo Bank, National Association as lessor in the amount of $43,162.20 for copier equipment leasing; and authorize the Mayor and City Clerk to execute on behalf of the City.

2. Approve the agreement with C3 Office Solutions, LLC dba C3 Tech for managed print services; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The total expenditure for the five-year copier lease agreement is $43,162.20 and will be funded through General Fund (100).
100-2101-56301 Rents and Leases $21,441.60 100-1601-56301 Rents and Leases $21,720.60 The managed print services agreement will be funded through General Fund (100). 100-1601-56999 Other Repair / Maintenance services $80,000

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
Since 2018, the City has utilized C3 for copier leasing and managed print services with some exceptions.

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Copier Lease
The Library currently has four Konica / Minolta copiers on a lease agreement with Konica that has expired. These four copiers will be replaced with Sharp copiers as part of the C3 lease agreement.

This also achieves a desired goal to standardize Sharp equipment. The remaining three copiers will be distributed in areas where desktop printers can be reduced.

Managed Print Services
The total expenditure for the managed print services agreement is subject to actual print usage.

Based on actual historical usage, the annual cost estimate has been approximately $131,000.00 per year. However, with projected savings from the new agreement, the revised estimate is $80,000.00 per year, resulting in a projected $51,000.00 savings annually.

The copier lease agreement and managed print services agreement will be executed pursuant to the cooperative purchasing agreement between the County of Orange and C3 Office Solutions LLC dba C3 Tech (Regional Cooperative Agreement Contract RCA-017-23010022 for Digital Multifunctional Copiers, Printers, Software, Related Accessories and Services).

The City has been satisfied with C3’s service, and in considering both agreements will result in overall reduction in print production costs, staff recommend approval of the copier lease and managed print services agreements.

7. ATTACHMENTS
· Copier lease agreement with C3 Office Solutions, LLC
· Managed print services agreement with C3 Tech
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Agenda Item
Orange City Council
Item #: 3.5. 11/12/2025 File #: 25-0621
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Steven Scardina, Information Technology Manager

1. SUBJECT
Agreements with C3 Office Solutions, LLC, dba C3 Tech for copier lease and managed print services.

3. RECOMMENDED ACTION

2. Approve the agreement with C3 Office Solutions, LLC dba C3 Tech for managed print services; and authorize the Mayor and City Clerk to execute on behalf of the City.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
Since 2018, the City has utilized C3 for copier leasing and managed print services with some exceptions.

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Item #: 3.5. 11/12/2025 File #: 25-0621
Copier Lease
The Library currently has four Konica / Minolta copiers on a lease agreement with Konica that has expired. These four copiers will be replaced with Sharp copiers as part of the C3 lease agreement.

This also achieves a desired goal to standardize Sharp equipment. The remaining three copiers will be distributed in areas where desktop printers can be reduced.

Managed Print Services
The total expenditure for the managed print services agreement is subject to actual print usage.

Wells Fargo Bank, National Association
401 West Las Colinas Blvd. I Bldg. A, 4th Floor I Irving, TX 75039-5400 Name and Address of Customer ("You" and "Your"):

Lease Number 420-0005334-000 dated as of September 30, 2025 Name and Address of Supplier ("Supplier"):

ORANGE, CITY OF
300 E CHAPMAN AVE
ORANGE, CA 92866-1508
Billing Contact Email: _________ Phone: _______ _
181 See attached Schedule A.

Equipment Location: 300 E CHAPMAN AVE, ORANGE, CA 92866-1508 C3 OFFICE SOLUTIONS LLC
1536 E WARNER AVE
SANTA ANA, CA 92705

TERM AND PAYMENT INFORMATION

4. Interest Rate: 8.4% per annum ("Interest Rate")

5. Administrative Fee: $75.00 (will be billed on your first invoice)

1. Initial Term (Months): 60 ("Term")

2. Payment: $718.12 (plus applicable taxes)

3. Payment Period is "Monthly" unless otherwise noted here: Monthly 6. Purchase Option Price: $1.00 To help the government fight the funding of terrorism and money laundering activities, U.S. Federal law requires financial institutions to obtain, verify and record information that identifies each person (individuals or businesses) who opens an account. What this means for you: When you open an account or add any additional service, we will ask you for your name, address, federal employer identification number and other information that will allow us to identify you. We may also ask to see other identifying documents.

1. CERTAIN DEFINITIONS. "Equipment" means the property described above and all attachments, accessories, replacements, replacement parts, substitutions, additions, upgrades, exchanges and repairs and Software and Software Licenses (as defined herein). "Lessee", "you" and "your" mean the party signing below as Lessee. "Lessor", "we", "us" and "our" mean the party signing below as Lessor. "Supplier" means any manufacturer, supplier, wholesaler, or other vendor of the Equipment, Software, Services and/or MNS (all as defined herein, to the extent applicable). "Stipulated Loss Value" means the sum of: (i) all past due and current Payments; (ii) the present value of (A) all remaining Payments, and (B) the Purchase Option Price, discounted at 2% per annum; and (iii) all other amounts due hereunder.

2. COMMENCEMENT. The Term will commence on the date that you satisfy all pre-conditions, as determined by us, or any later date that we designate (the "Commencement Date"). We may require that you verify your acceptance of the Equipment and such information as we may require by telephone or an executed certificate of acceptance or another method acceptable to us. To the extent the Equipment includes intangible property or associated services such as periodic software licenses and prepaid database subscription rights ("Software"), we do not own and have no right, title or interest in the Software. You are responsible for entering into any license and/or other agreement (each a "Software License") with the Software Supplier no later than the Commencement Date. Such agreements are not a part of this Lease and no breach by a licensor under such agreement shall relieve you of your obligations hereunder. You will maintain each Software License in full force and effect and you will comply throughout the Term with any Software License and any default by you thereunder shall also constitute a default under this Lease. If a Supplier fails to deliver the Equipment, or the Equipment is unsatisfactory, you agree that we are not liable, and you will not make any claim against us.

3. PAYMENTS. The Interest Rate has been rounded to two decimal places for ease of reference, but interest on the Equipment cost may be calculated at the Interest Rate with more than two decimal places. The Payments have been precomputed using a 360-day year of twelve 30-day months. For purposes of the amortization of the Equipment cost, each Payment, including any Advance Payment, will be considered received on the date it is required to be paid under the Lease, and any Administrative Fee set forth herein will be considered received on the effective date of this Lease. You agree to remit all Payments in U.S. dollars to the address or account we designate on each Payment Date whether or not you receive an invoice. Unless indicated otherwise above, your first Payment will be due and payable one month after the Commencement Date, and each other Payment will be due and payable on the same day of each succeeding month ( or the last day of such month if such day does not exist) (the "Payment Date"). If there are changes in the Equipment, its cost or the calculation of taxes, you authorize us to adjust the Payments by not more than 15% of the original Payment. If any Services or MNS (each as defined herein) are included in this Lease, then after the first 12 months of the Term, and at the end of each 12- month period thereafter, the Payments may be increased by up to 15% of the Payment amount in effect at the end of the prior 12-month period. You waive all rights to direct our application of your payments. We may offset any of your obligations to us from any sums we owe to you. The terms of this Lease may take into account fees we have paid to, or rebates, discounts, subsidies or other compensation or financial benefits we have received from, the Supplier or other third parties.

4. TAXES. In states assessing upfront sales and use tax, if you choose to include such tax amount as part of the Lease, your Payment, starting with the first invoice, will be adjusted to reflect such tax as a component of the amount we fund under this Lease. In other states, applicable sales and use tax will be included on your invoice. To the extent any sales or use tax is due on Services or Service Payments (defined below), such sales or use tax is not included in the Payment but shall be set forth on your invoices and paid by you as and when the Payment is paid. If the Payment includes MNS, sales, use, and similar taxes will be charged on the entire bundled Payment amount rather than charged separately on each component of the Payment amount. If you are exempt from sales and use tax, you shall provide us a valid exemption certificate prior to the Commencement Date. You agree to pay and indemnify us from all sales, use, rental, property and other taxes, charges and fees relating to the Equipment or this Lease assessed by any governmental entity or taxing authority. Unless otherwise required by applicable law, you agree to file personal property tax returns, and pay any applicable taxes and, upon request, provide us copies of such tax returns and evidence of such payment. The parties intend that you be considered the owner of the Equipment, however, we will not be liable to you if you fail to secure any tax benefits available to the owner of the Equipment. We may notify you (and you agree to follow such notification) regarding any changes in property tax reporting and payment responsibilities.

5. LATE CHARGES. For any payment more than 5 days late, you shall pay us a late charge of the greater of 5% of the amount due or $35.00.

6. OWNERSHIP, SECURITY INTEREST, USE, MAINTENANCE AND REPAIR. You will have title to and ownership of the Equipment. You grant us a security interest in the Equipment and all proceeds thereof to secure all obligations you owe us under this Lease and any other equipment lease or equipment loan. In the event of a default by you hereunder, title to the Equipment shall revert to us free and clear of any rights or interests of you in the Equipment. In no event shall this Lease be secured by any improved real property, building or mobile home insurable under the National Flood Insurance Program. We may file UCC financing statements, amendments and continuations. With respect to the Equipment, you shall, at your cost: (a) keep it in your exclusive control and possession and not remove it from the Equipment Location without our prior written consent; (b) USE IT ONLY IN THE LAWFUL CONDUCT OF YOUR BUSINESS, AND NOT FOR PERSONAL, HOUSEHOLD OR FAMILY PURPOSES; (c) use it in conformity with all insurance and manufacturer requirements; (d) keep it repaired and maintained in good working order and as required by any applicable warranty and/or maintenance contract; (e) furnish and replace all parts as may become worn out or damaged; (f) give us access to inspect it and its maintenance and other records and pay our costs in connection therewith; (g) mark and identify it as we request; (h) not lease or sell any of it; (i) not permit it to attach to real property; (j) keep it free of all security interests, encumbrances and liens, except those in favor of us; and (k) not make any alterations, additions or improvements which detract from its value, useful life, or function. Any alterations, additions or improvements shall be deemed part of the Equipment.

7. INDEMNITY. YOU AGREE TO DEFEND AND INDEMNIFY US AGAINST ALL LOSSES, DAMAGES, CLAIMS, LIABILITIES, OBLIGATIONS, SUITS, INJURIES, COSTS AND REASONABLE ATTORNEYS' FEES, INCURRED, CAUSED OR ASSERTED BY ANY PERSON OR ENTITY, IN ANY MANNER RELATING TO THE LEASE OR THE EQUIPMENT.

8. LOSS OR DAMAGE. You assume all risks of loss, theft, governmental taking, damage to or destruction of the Equipment. If any item of Equipment is damaged and can be repaired, you shall promptly notify us in writing and, at your cost, within 30 days of such damage, repair the affected item. If any item of Equipment is lost, stolen, taken by any governmental authority or damaged beyond repair, you will promptly notify us in writing and, at our option you will, at your cost, within 30 days after such event, either: (a) replace the affected item with a comparable item acceptable to us, or (b) for each affected item (calculated on the pro rata cost of the affected item(s) as compared to the total cost of all items of Equipment), pay us the Stipulated Loss Value for each such item. Upon our receipt of such Stipulated Loss Value, we will transfer to you our interest in the affected item(s) AS-IS, WHERE-IS, WITHOUT ANY RECOURSE TO OR WARRANTY FROM US, EXPRESS OR IMPLIED. Insurance proceeds will be applied toward repair, replacement or payment owing to us.

9. INSURANCE. You agree, at your cost, to: (a) keep the Equipment insured against all risks of physical loss or damage for its full replacement value, naming us as loss payee; (b) maintain commercial general liability insurance, covering personal injury and property damage and naming us as additional insured, and (c) at our request, BY SIGNING BELOW, CUSTOMER ACKNOWLEDGES RECEIPT OF ALL PAGES OF THIS AGREEMENT AND AGREES TO THE TERMS ON THE ATTACHED PAGE(S).

Lessor: WELLS FARGO BANK, N.A. Lessee: ORANGE, CITY OF
By: Date: By:

Print Name and Title: Print Name and Title:

Federal Tax ID:

HRM00024: 0825: K152351: 09302025: l.S-7636993: T3-4 700097379 PEwMods 4443971 Date:

Page 1 of 2 ends

131
Equipment Schedule A
Financing provided by:

Wells Fargo Bank, National Association
401 West Las Colinas Blvd. I Bldg. A, 4th Floor I Irving, TX 75039-5400 Contract Number 420-0005334-000 dated as of September 30, 2025 (the "Agreement") Eauiament Information·
Equipment Make, Model, Accessories, Serial Number (SN)
Share BP-71C36
Sharp BP-71C36
Share BP-71C36
Share BP-71C36
Share BP-71C45
Share BP-71C45
Sharp BP-71C45
HRM00070: 1123: K152351 :09302025: LS-7636993:T3-4700097379 PEwMods 4443971 Page 1 of 1 132

133
134
135
10/30/2025 REV.08.2025
STATE: ZIP CODE:

CA 92866

SERIAL NUMBER ID TAG NUMBER START METER B/W START METER C

LABOR PARTS PM KITS BLACK TONER COLOR TONER INITIAL NETWORKING

INSTALL TRAINING STAPLES PAPER START DATE
$ - $ - $ - $ - $ - $ - incl. incl. incl. incl. incl. incl. incl. CHARGABLE CHARGABLE TBD

PAYMENT TERMS
NET 30
Initial Here
Initial Here
TERM (Months) SALES REP PRINTED NAME: SALES REP SIGNATURE: DATE:
60 PRINTED CUSTOMER NAME: CUSTOMER SIGNATURE: DATE:

X
35,000 0.01790
C3 uses Remote Meter Collection Software to manage the toner levels and meter counts for contract invoices. Declining to use Remote Meter Collection Software may result in a $18 per month Administration Fee.

MONTHLY PRINT VOLUME Color OVERAGE
14,000 0.11000
Monthly Volume Color OVERAGE
I have read and understand our obligations under the terms and conditions stated herein, and on the reverse side thereof, as the only agreement pertaining to the equipment hereunder. No other agreements apply unless expressly noted on the face of this agreement or in the contracts specified above. I understand all meter counts are based on 8.5x11 (minimum) single sided images. 76000 BW (Current Fleet) /
4000 C (New Fleet)

0.05324 (Current Fleet) / .0347 (New Fleet)
See Schedule A Breakdown

MANAGED PRINT SEVICES (MPS)

MONTHLY PRINT VOLUME B/W OVERAGE
Monthly Volume B/W OVERAGE PURCHASE ORDER NUMBER:
65000 BW (Current Fleet) /
12000 BW (New Fleet)

0.0045 (Current Fleet) / .00297 (New Fleet)
See Schedule A Breakdown
$6,679.68
BASE CHARGE FREQUENCY OVERAGE METER FREQUENCY C3 SERVICE CONTRACT NUMBER:

MONTHLY MONTHLY

AGREEMENT ENTITLEMENT
STANDARD FREIGHT CHARGE FOR SUPPLIES DELIVERY WILL APPLY _________

DETAIL OF CHARGES AUTHORIZATIONS
TOTAL BASE CHARGE COMMENTS:

MODEL DEPARTMENT DEPARTMENT CONTACT
See Schedule A
[email protected]

EQUIPMENT COVERED
Valdemar Chavez (714) 744-2284 [email protected] CITY: FM AUDIT / METER CONTACT PHONE EMAIL
Orange Valdemar Chavez (714) 744-2284

CUSTOMER CARE MAINTENANCE AGREEMENT
Version Date:

CUSTOMER BILL TO INFORMATION
CUSTOMER NAME: ADDRESS: CITY / STATE / ZIP

EQUIPMENT LOCATION KEY CONTACT PHONE EMAIL
City of Orange 300 E Chapman Ave Orange / CA / 92866
BILLING CONTACT: EMAIL: PHONE:

Davis Tran
10/31/2025
136

Page 2 of 2 ends

REV08.2025
Initial to Accept Terms

19. LIMITATION OF LIABILITY To the extent permitted by law, in no event shall C3 Technology Services be liable to Customer for any special, incidental, consequential, or indirect damages, loss of business profits, business interruption, loss of business information arising out of the inability to use the Equipment. The Customer acknowledges that the Maintenance provided by C3 Technology Services is for the mechanical maintenance of the Equipment only, and that this Agreement does not cover any software, networking or any other connectivity or functionality unrelated to the device(s) described in this agreement. Network and or connectivity services not included in this contract are available from C3 Technology Services at additional costs.

20. FORCE MAJEURE C3 Technology Services shall not be liable to Customer for any failure or delay caused by events beyond C3 Technology Services control, including. without limitation, Customer's failure to furnish necessary information; sabotage; failure or delays in transportation or communication; boycotts; embargoes; failures or substitutions of equipment; labor disputes; accidents; shortages of labor, fuel, raw materials, machinery, or equipment; technical failures; fire; storm; flood; earthquake; explosion; acts of the public enemy; war; insurrection; riot; public disorder; epidemic; quarantine restrictions; acts of God; acts of any government or any quasi- governmental authority, instrumentality or agency.

21. NO WARRANTY C3 Technology Services DISCLAIMS ALL WARRANTIES, EXPESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, TECHNICAL COMPATABILITY, FITNESS FOR USE, OR FITNESS FOR A PARTICULAR PURPOSE.

22. INSURANCE If the Customer is leasing the equipment, the Customer shall obtain and maintain, at its own expense, insurance relating to claims for injury and/or property damage (including commercial general liability insurance) based on its use of the equipment, goods and machinery.

23. END OF TERM, CANCELLATION, UPGRADE, AND RENEWAL Customer shall give C3 Technology Services at least 90 days written notice before the expiration of the initial agreement term date stating the intent to decline the renewal or upgrade of the equipment. Pick up charges will apply upon contract cancellation; cost will be determined based on the location of lease return facility. Hard drive data erase is optional.

13. INDEMNITY Customer shall indemnify, save and hold C3 Technology Services, its affiliates, officers, directors, shareholders, employees, agents and representatives and its and their successors and assigns ("C3 Technology Services Parties") harmless from and against any liability, loss cost, expense or damage whatsoever caused by reason of any breach of this Agreement by Customer or by reason of any injury, whether to body, property or business or to any other person by reason of any act, neglect, omission or default by Customer. Customer shall defend, at its sole and absolute cost, any action to which this indemnity shall apply. In the event Customer fails to defend such action, C3 Technology Services may do so and recover from Customer in addition, all costs and expenses, including, attorneys' fees in connection therewith. C3 Technology Services shall be entitled to recover from Customer all costs and expenses including without limitation, attorney's fees and disbursement, incurred by C3 Technology Services in connection with actions taken by C3 Technology Services or its representatives (i) to enforce any provision of this Agreement; (ii) to effect any payments or collections provided for herein; (iii) to institute, maintain, preserve, enforce and foreclose on SOS's security interest in or lien on the goods, whether through judicial proceedings or otherwise; or (iv) to defend or prosecute any actions or proceedings arising out of or relating to any C3 Technology Services transactions with Customer.

14. ENTIRE AGREEMENT This constitutes the entire Agreement between the parties relating to the subject matter hereof. Any modifications to this Agreement must be in writing and signed by both parties.

15. SUCESSORS AND ASSIGNS; TERMINATION Neither party may assign this Agreement or any of its rights or obligations hereunder, without the prior written approval of the other party, which will not be unreasonably withheld, except that either party may assign its obligations and rights to a wholly owned subsidiary, parent corporation, or entity under the same ownership, operation or control.

16. SEVERABILITY If any provision in this Agreement is held invalid or unenforceable by a body of competent jurisdiction, such provision will be construed, limited or, if necessary, severed to the extent necessary to eliminate such invalidity or unenforceability. The Parties agree to negotiate in good faith a valid, enforceable substitute provision that most nearly affects the Parties' original intent in entering into this Agreement or to provide an equitable adjustment in the event no such provision can be added. The other provision of this Agreement shall remain in full force and effect.

17. COUNTERPARTS AND FACSIMILE SIGNATURES This Agreement may be executed in several counterparts, each of which shall be deemed to be an original and all of which together shall constitute one Agreement binding on all parties hereto, notwithstanding, that all the parties have not signed the same counterpart. A faxed signature of this Agreement bearing authorized signatures may be treated as an original.

18. JURISDICTION All parties hereby consent to the exclusive jurisdiction °Of the Federal Courts located in CA and the State Courts located in CA in any proceeding arising out of or relating to this Agreement.

24. EQUIPMENT STORAGE Customer agrees to pay a monthly fee of $50.00 per device for equipment stored at C3 Tech facilities. This fee will be billed automatically each month until the asset has been removed.

7. ELECTRICAL REQUIRMENTS In order to insure optimum performance of the Equipment, Customer must comply with all vendor required electrical specification, including but not limited to use of designated circuit and outlets and required voltage requirements. These power standards are required by UL and/or local safety regulations. C3 Technology Services can cancel the agreement should customer not comply with C3 Technology Services recommended electrical requirements

8. CHARGES The initial charge for Maintenance under this Agreement is non-refundable and shall be the amount set forth on the first page of this Agreement. The annual maintenance fee with respect to any renewal term, will be charged at the time of term renewal. Customer shall be charged according to the payment terms indicated on the front page of this Agreement. Customer shall pay all charges within thirty (30) days of the invoice date.

Excess late charges over 30 days, will result in late charges equal to 5% of invoice. You agree that after the first twelve (12) months of the Term (or any extension or renewal) of this Agreement, and at the end of each following twelve (12) month period thereafter, the Minimum Payments and Excess Per Image Charges may be increased by an amount equal to the lesser of: (a) up to 10% of the Minimum Payments and Excess Per Image Charges in effect at the end of the prior twelve (12) month period; or (b) the maximum percentage permitted by applicable law. If stated equipment is moved beyond any C3 Technology Services service territory, C3 Technology Services reserves the right to cancel this Agreement upon written notice to the Customer, or C3 Technology Services may charge (and Customer hereby agrees to pay) a fair and reasonable upcharge for continued service. In the event of significant cost increases resulting from external economic factors beyond our control—including, but not limited to, tariffs, duties, import taxes, regulatory changes, or supplier-imposed surcharges—we reserve the right to adjust the pricing of this maintenance agreement accordingly. Any such increase will be communicated in writing with a minimum of 30 days’ notice.

9. NETWORK / IT SCOPE OF COVERAGE Installation Deadline : Installation must be scheduled for no more than thirty (30) days after delivery. Failure to do so will result in charges at our current standard published rate. Visit Restrictions: All work must be completed on the installation date. If the C3 Analyst cannot install, program or configure any of the selected features due to, but not limited to, access rights, incorrect configurations, incorrectly specified settings, computer problems, on the date of installation additional charges may be assessed. Network/Infrastructure Changes: Any changes made to the customers’ network that interferes with the compatibility or functionality of the C3 installed equipment will result in charges at the standard hourly rate of $250.00 per hour. These changes include but are not limited to; IP address, ISP providers, server changes, software changes, workstation configuration, moves or replacement, software updates, etc. Incompatible systems: C3 technicians reserve the right to deny analyst services to customer workstations for any reasons, but are not limited to the following reasons; blue screen errors, old workstations, insufficient RAM or HD space, Operating Systems (OSs) not supported by manufacturers drivers or software, etc. Installation Warranty: Analyst Services are warranted for 15 days from date of installation assuming that the network or infrastructure has not changed (See Network/Insfrastructure Changes). Issues arising after 15 days will incur additional charges. Customer agrees to pay a recurring monthly fee of $12.95 for IT support services related to copier functionality. Covered services include, but are not limited to, resolving network connectivity issues, configuring scanning functions, and installing or reinstalling print drivers. This fee shall be invoiced and payable on a monthly basis. To terminate these IT support services and cease future charges, Customer must deliver written notice to C3 Tech no less than thirty (30) days prior to the start of the next billing cycle. By signing this form, I acknowledge that I have read understand and agree to the terms of service, scope of work and conditions outlined in this agreement.

10. METER READING C3 Technology Services has the right to estimate meter reads, within the billing period, when they are not provided from any collection source, automated or manual. The billing may be adjusted on the next billing period to reflect any excesses or shortages. Estimated meter reads are calculated by the most recent three (3) month meter read history. Customer is obligated to allow automated electronic meter collection software. If the Customer declines to allow automated meter collection, C3 Technology Services may estimate the meter based upon previous billing and service meter readings and may charge an $18 monthly administration fee. The estimated meter will then be applied in the same manner as if the meter had been supplied by the Customer and the Customer agrees to pay any overage charges that may result from the estimated meter reading. If Remote Meter Collection Software falls off the network, it is the customer's responsibility to supply meter reads and request toner replenishment. Customer can also input meter reads or place service calls and supplies requests through My-C3 portal.

11. TERM This Agreement shall become effective upon C3 Technology Services receipt from Customer of the initial non-refundable maintenance charge if applicable, as set forth on the first page of this Agreement, or for such Customers that are to be billed in arrears, upon the date indicated in the "Start Date" portion of the first page of this Agreement. The term of this Agreement shall be as specified on the first page of this Agreement.

12. EVENT OF DEFAULT AND TERMINATION The Customer's failure to pay any amount due under this Agreement, or breach of any other obligation herein shall constitute an Event of Default. Upon an Event of Default, C3 Technology Services may in its discretion take any one or more of the following actions: (I) cease performing all Maintenance or any other service under this Agreement; (ii) furnish Maintenance or service upon a prepaid, "Per Call" basis; and/or (iii) terminate this Agreement. Customer shall be obligated to pay any amounts due and owing to C3 Technology Services within (10) days of the expiration or termination of this Agreement. Customer, upon payment of all such amounts due, shall thereafter have no further liability or obligation to C3 Technology Services whatsoever for any further fees or expenses arising hereunder. In the event C3 Technology Services terminates this Agreement because of the breach of Customer, C3 Technology Services shall be entitled to payment for work in progress plus reimbursement for out-of-pocket expenses.

1. GENERAL SCOPE OF COVERAGE This Agreement covers both the labor and the material for adjustments, repair and replacements of parts ("Maintenance") as required by normal use of the equipment identified on the front page of this Agreement ("Equipment"). Maintenance does not cover charges for installation, relocating or de-installation of the Equipment. Service necessary to repair damage to the Equipment caused by misuse, abuse, negligence, attachment of unauthorized components, accessories or parts, use of substandard facsimile (thermal) paper or substandard supplies, other causes beyond the control of C3 Technology Services or such causes which would void the Equipments' warranty are not covered by this Agreement. Any such repairs identified in the preceding sentence shall be separately billed to customer and may lead to the termination of this Agreement.

In addition, C3 Technology Services may terminate this Agreement if the equipment is modified, damaged, altered or serviced by personnel other than the C3 Technology Services Authorized Personnel, or if parts, accessories or components not meeting machine specifications are titled to the Equipment. Maintenance shall not cover charges for repairs needed as a result of Customer or third party modifications to software or hardware.

2. MAINTENANCE VISITS Maintenance visits will be made during standard weekday business hours (M-F 8a-5p) at the address shown on the first page of this Agreement. Maintenance visits requested for holidays, weekends or after standard business hours may result in additional charges for travel and labor pursuant to C3 Technology Services standard overtime rates in effect at the time Maintenance visit. Maintenance performed during a Maintenance visit includes lubrication and cleaning of the Equipment and the adjustment, repair or replacement of parts described below.

3. REPAIR AND REPLACEMENT OF PARTS, All parts necessary for proper operation of the Equipment requiring replacement due to normal wear and tear, subject to the general scope of coverage, will be furnished free of charge during a service call.

4. MAJOR REPAIRS AND UPGRADES Major repairs resulting from misuses of the product. overall failure of the Equipment resulting from the normal end of life cycle of the Equipment and other repairs requiring more than customary repair and part replacements shall not be considered covered Maintenance. C3 Technology Services reserves the right to cancel the maintenance agreement, should customer misuse or abuse the intended features of the device.

5. USE OF C3 Technology Services SUPPLIES Customer is not obligated to use C3 Technology Services approved supplies under this Agreement. If, however, the Customer uses other than C3 Technology Services approved supplies (other than paper) and such supplies result in damage to the device, C3 Technology Services may, at its discretion, assess a surcharge or terminate this Agreement. If C3 Technology Services terminates this Agreement, C3 Technology Services may make service available on a "Per Call" basis based upon C3 Technology Services standard rates in effect at the time of service .

6. SUPPLIES Supplies selected, if any, on the front of this Agreement ("Supplies"), shall be included under this Agreement. C3 Technology Services will provide such selected Supplies to the Customer based upon industry standard coverage of 5% for mono and 20% for color. Supplies provided are for use with the Equipment covered by this Agreement only and are not for resale or for use with other equipment. If the Customer's usage of the Supplies exceeds the industry standard coverage of 5% mono and 20% color for the Equipment being serviced, C3 Technology Services will invoice and the Customer agrees to pay, for the excess supplies at C3 Technology Services current retail prices then in effect or revisit service pricing terms with client. C3 Technology Services reserves the right to charge for supplies and freight. Freight fees will be assessed to the contract invoice based average monthly service billing. Tier 1, with average monthly service billing under $100, will be charged a $9.00 flat monthly rate; Tier 2, with average monthly service billing over $100-$1,000, will be charged a $14.00 flat monthly rate; Tier 3, with average monthly service billing over $1,000-$3,000, will be charged a $29.00 flat monthly rate; Tier 4, with average monthly service billing over $3,000, will be charged a $56.00 flat monthly rate. Fees are subject to change. Industry standard coverage is defined as the published industry standard yield for the product model covered under this Agreement. 137
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SCHEDULE “A”

Agreement No. _________________________
Customer/Lessee (“You”) _________________________

Manufacturer Model Location
Serial
Number
Asset
Tag
BW
CPC
Color
CPC
HP
Color LaserJet Pro
M452dn VNB3M70494 0.0179 0.11
HP
Color LaserJet Pro MFP
4301 CNBRSCC33C 0.0179 0.11
HP
LaserJet Enterprise 600
M601n CNCCG3S07M 0.0179 0.11
HP LaserJet M608 City Hall Finance - Finance Hallway Tall - Accounts Payable CNBCK7L1KQ 78905 0.0179 0.11 HP
Color LaserJet
Enterprise M553n City Hall HR - Cody Kleen CNBCHB71N4 78906 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall HR - Eric Figueroa VNB3B26608 78907 0.0179 0.11 HP LaserJet Pro M402dn City Hall HR - Erin Hodgers JPBDZ19120 78908 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall HR - Monica Espinosa VNB3M30646 78910 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall HR - Amy Kuene VNB3B26609 78911 0.0179 0.11 HP
LaserJet Pro 400 Color
M451dn City Hall HR - Sara Headtler CNDF102277 78912 0.0179 0.11 HP
LaserJet Pro 400 Color
M451dn City Hall Clerks - Corina Perez CNDF304911 78913 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall Law Office - Nathalie Adourian VNB3B58892 78918 0.0179 0.11 HP LaserJet Pro M402dn Amy Keune PHBQF34346 78919 0.0179 0.11 HP HP 400 Printer City Hall Administration - SUSAN GALVAN VNB3N25009 78920 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall Administration - Jack Morgan VNB3B56039 78922 0.0179 0.11 HP
LaserJet Pro 400 Color
M451dw City Hall Finance – Michelle Kresan CNDF508746 78925 0.0179 0.11 HP
Color LaserJet Pro
M452dn Alicia Sota / IT Spare VNB3M45749 78934 0.0179 0.11 HP LaserJet Pro M402dn City Hall Finance- Utility Billing - Jarnet Taulbe PHB5C05919 78942 0.0179 0.11 HP LaserJet Pro M402dn
City Hall Public Works Community Development-
Engineering Eduardo Lopez PHB5F12059 78943 0.0179 0.11
HP Color LaserJet 4700dn
City Hall Public Works Community Development- Traffic
Office JP8LC16845 78945 0.0179 0.11

138
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Model Location
Serial
Number
Asset
Tag
BW
CPC Color CPC
HP LaserJet Pro M402dn City Hall Code Enforcement PHBQD34542 78950 0.0179 0.11 HP LaserJet Pro 400 M401n City Hall Public Works PHGDB36899 78952 0.0179 0.11 HP LaserJet Pro 400 M401n Permit Left PHGDB36903 78953 0.0179 0.11 HP LaserJet Pro 400 M401dw City Hall Public Works PHGGC00827 78955 0.0179 0.11 HP
LaserJet Pro 200 color
M251nw Laura Lombardo VNB3C13144 78957 0.0179 0.11
HP LaserJet Pro 400 M401dne City Hall Public Works PHGFD55760 78958 0.0179 0.11 HP LaserJet Pro M402dn City Hall Public Works PHBQF35214 78959 0.0179 0.11 HP LaserJet Pro M402dn City Hall Public Works PHBQF35215 78960 0.0179 0.11 HP LaserJet Pro 400 M401n City Hall Public Works PHGDC14946 78961 0.0179 0.11 HP LaserJet Pro 400 M401dne City Hall Public Works JPGFH33975 78963 0.0179 0.11 HP Color LaserJet Pro M452dn Corina Perez City Hall Public Works VNB3B58897 78964 0.0179 0.11 HP
LaserJet 200 Color MFP
M276nw City Hall Public Works CND8F8VBV0 78965 0.0179 0.11 HP LaserJet Pro 400 M401dne City Hall Public Works JPGFH33991 78966 0.0179 0.11 HP LaserJet Pro 400 M401dn City Hall Public Works VNB3N25007 78967 0.0179 0.11 HP Color LaserJet 4700dn Community Services JP4LB37657 78970 0.0179 0.11 HP LaserJet Pro 400 M401dw Community Services VNG3D00040 78971 0.0179 0.11 HP LaserJet Pro M402n Community Services PHBHF07708 78973 0.0179 0.11 HP HP 401 Community Services PHGFF46690 78975 0.0179 0.11 HP LaserJet Pro M402dw Community Services PHBVF03553 78976 0.0179 0.11 HP LaserJet Pro M402dn Community Services PHBQD36483 78977 0.0179 0.11 HP LaserJet Pro 400 M401dne Community Services PHGFG41859 78978 0.0179 0.11 HP
LaserJet Enterprise 600
M602dn Steven Mann - Public Works CNDCG9X2GL 78979 0.0179 0.11 HP HP 400 Printer Community Services VNB4N12022 78980 0.0179 0.11 HP LaserJet Pro 400 M401dne
Community Services / Laura
Lombardo PHGFF57737 78981 0.0179 0.11
HP LaserJet Pro 400 M401dn Community Services VNB4N12016 78983 0.0179 0.11 HP LaserJet Pro M402dn Community Services JPBDZ19122 78984 0.0179 0.11 HP Color LaserJet Pro M452dn Library JPBDQ06728 78986 0.0179 0.11 HP HP 4250 Library CNGXL21879 78987 0.0179 0.11
HP HP 4250 Library CNGXH51797 78988 0.0179 0.11
HP HP 4250 Library CNGXL20552 78989 0.0179 0.11
HP HP 402 Library PHBVF13537 78990 0.0179 0.11
HP HP 4000 Library USEF233256 78991 0.0179 0.11
HP HP 4250 Library CNRXJ67903 78992 0.0179 0.11

139
3 | P a g e

Manufacturer Model Location
Serial
Number
Asset
Tag
BW
CPC
Color
CPC
HP HP 4250 Library CNGXH51800 78993 0.0179 0.11
HP HP M451nw Library CNDG146643 78994 0.0179 0.11
HP HP 605 Library CNBCJ2T21S 78995 0.0179 0.11
HP HP 4250 Library CNGXK14598 78996 0.0179 0.11
HP HP M452dn Library JPBDQ06731 78998 0.0179 0.11
HP HP 4050 Library USQJ002783 79001 0.0179 0.11
HP LaserJet 4250tn Library CNGXL19793 79002 0.0179 0.11 HP LaserJet 4250tn Library CNGXL20524 79003 0.0179 0.11 HP HP 4050 Library USQB044772 79004 0.0179 0.11
HP
Color LaserJet Enterprise
M553dn Admin Color - 2nd Room253 (PD) JPBCJB30TS 79005 0.0179 0.11 HP HP 475
Chiefs color - 2nd floor room 211 ex assistant
chief of police (PD) CND8F6TJHB 79007 0.0179 0.11
HP
LaserJet Enterprise 500
Color M551dn Dispatch Color - 2nd floor room222 (PD) CNCCFC305W 79008 0.0179 0.11 HP HP 3015dn Armory Room 16 VNB3S44011 79011 0.0179 0.11 HP HP M477fdn Detention color - Basement room (PD) VNB8J4NC0B 79012 0.0179 0.11 HP HP M175nw
Property room counter color -Basement room
02 (PD) CNC9CDQ5HQ 79013 0.0179 0.11
HP HP M175nw
Property room office color- Basement room
02 (PD) CNC9CDQ5GD 79014 0.0179 0.11
HP HP M175nw
Forensic Lab Color - Basement across from gym
(PD) CNC9D795XL 79015 0.0179 0.11
HP HP 200 Records teletype room - 1sr Floor room 122w (PD) CND8F3K6GW 79016 0.0179 0.11 HP HP M553 Records Archives - 1st floor room 106w (PD) CNBCH67080 79017 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Watch commander color - Room 103w (PD) JPBCK8Q0L7 79024 0.0179 0.11 HP HP 4525 Gangs color - Room 104 (PD) JPBCC6Q0K1 79026 0.0179 0.11 HP HP 4250 EOC BW - Room 154E (PD) CNRXR47586 79030 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Sergeants Office color - Room 131E (PD) JPBCK930BJ 79031 0.0179 0.11 HP HP 4250 Report Writing bw - Room 132e (PD) CNRXR47596 79032 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Report writing color - Room 132e (PD) JPBCHBQ27L 79033 0.0179 0.11 HP HP 401 IA black and white - Room 212 (PD) JPGFH19583 79035 0.0179 0.11 HP HP 251 Swat van color - Mobile unit (PD) CND1G21892 79037 0.0179 0.11 HP HP 200 Mobile command post - Mobile unit 2 (PD) CND8F6X7CG 79038 0.0179 0.11 HP HP 4250 Library CNGXL25366 79040 0.0179 0.11

140
4 | P a g e

Manufacturer Model Location
Serial
Number
Asset
Tag
BW
CPC
Color
CPC
HP HP 605 Library CNBCJ2T21X 79041 0.0179 0.11
HP
LaserJet Enterprise 600
M602n Taft Library CNDCH3D29N 79043 0.0179 0.11
HP HP 402 Library PHBQD65175 79045 0.0179 0.11
HP HP M452dn Sewer Van VNB3M59296 79046 0.0179 0.11
HP HP 4250 Library CNGXL20551 79047 0.0179 0.11
HP HP 4250 Library CNGXK14668 79048 0.0179 0.11
HP
LaserJet Pro 200 color
M251nw Water CNB1G01171 79050 0.0179 0.11
HP LaserJet Enterprise M506n Water PHBKR09894 79052 0.0179 0.11 HP LaserJet Enterprise M506n Water PHBKQ08691 79053 0.0179 0.11 HP LaserJet Pro 400 M401dn Water VNB3X24836 79054 0.0179 0.11 HP LaserJet Enterprise M506n Water PHBGQ51431 79055 0.0179 0.11 HP
HP Laser Jet 400 color
M451dn El Modena Library CNBH206234 79056 0.0179 0.11
HP HP 4014 Grijatava Sports Center CNDX326089 79060 0.0179 0.11 HP LaserJet P2055dn Grijatava Sports Center CNB9069297 79061 0.0179 0.11 HP
HP Laser Jet 400 color
M451dn CNBH206231 79062 0.0179 0.11
HP Color LaserJet MFP M477fdn Corporate Yard VNB8JD34QX 79067 0.0179 0.11 HP
LaserJet 200 Color MFP
M276nw Corporate Yard CNF8H254MV 79068 0.0179 0.11
HP LaserJet 400 MFP M425dn Corporate Yard CNB6D8R0DY 79069 0.0179 0.11 HP Color LaserJet CP5225dn Corporate Yard CNGCJ9C0R3 79070 0.0179 0.11 HP Color LaserJet Pro M452dn Corporate Yard VNB3M42246 79071 0.0179 0.11 HP HP M477fnw Fire # 2 (FD) VNBKK89376 79072 0.0179 0.11 HP
LaserJet Pro 400 Color
M451dn Fire HQ - Executive Assistant Office (FD) JPBDQ22936 79077 0.0179 0.11 HP HP M452dn
Fire HQ - Deputy Chief - Operations
Chieft (FD) VMB3M70494 79079 0.0179 0.11
HP LaserJet Pro M402dn Ashley Taylor PHBQH50758 79094 0.0179 0.11 HP HP M553 Records TeleType (Room 122W) (PD) JPCCL2T1RL 79106 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Jessica Garcia -Community Development JPCCL3V23N 79133 0.0179 0.11 HP HP M452dn Main Library VNB3B75611 79134 0.0179 0.11
HP
Color LaserJet Enterprise
M553dn Computer Deck (Room 229) (PD) JPCCL2T1RR 79175 0.0179 0.11 HP LaserJet Enterprise M506n Communications (Room 222) (PD) PHBGR93949 79177 0.0179 0.11

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Manufacturer Model Location Serial Number
Asset
Tag
BW
CPC
Color
CPC
HP LaserJet Enterprise M506n Training (Room 250) (PD) PHBGR93945 79178 0.0179 0.11 HP HP M506 Crime Prevention (Room 264) (PD) PHBGR93695 79179 0.0179 0.11 HP LaserJet Enterprise M506n Patrol Counter (PD) PHBGR93741 79181 0.0179 0.11 HP LaserJet Enterprise M506n Records south - Next to room 112 (PD) PHBGQ53488 79193 0.0179 0.11 HP LaserJet Enterprise M506n Records North (Next to Room 106) (PD) PHBGQ53482 79194 0.0179 0.11 HP Color LaserJet Pro M452dn Robert Ambriz VNB3B87968 79198 0.0179 0.11 HP LaserJet Enterprise M506n Water Trailer - Joseph Bitto PHBGQ54372 79224 0.0179 0.11 HP LaserJet Pro MFP M521dn Comm Svs Front Desk CNDKL5BKM8 79225 0.0179 0.11 HP HP M506 Crime Prevention (Room 264) (PD) PHBGR93695 79179 0.0179 0.11 HP Color LaserJet Pro M452dn GIS City Hall Public Works VNB3B91152 79370 0.0179 0.11 HP LaserJet Pro M402dn Pamela Coleman City Hall City Clerk PHB5C70832 79371 0.0179 0.11 HP LaserJet Enterprise M506n Water Trailer - Rick Pearson JPBDS17616 79372 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Vincent Hinojos CNBCH6H18C 79390 0.0179 0.11
HP LaserJet Enterprise M506n Bike Team PHBGQ53483 79393 0.0179 0.11 HP LaserJet Enterprise M506n Property Counter PHBGQ53486 79413 0.0179 0.11 HP LaserJet Pro M402dn Corporate Yard - Marci PHBQH64510 79462 0.0179 0.11 HP Color LaserJet Pro M452dn
Admin Building (City Attorney) Michael
Vigliotta VNG3X06544 79464 0.0179 0.11
HP Color LaserJet Pro M452dn
Admin Building (City Attorney) Kirsten
Shea VNG3X06792 79465 0.0179 0.11
HP Color LaserJet Pro M452dn
Admin Building (City Attorney) Gaby
Sevilla VNG3X06785 79466 0.0179 0.11
HP Color LaserJet Pro M452dn
Admin Building (City Attorney) Monica
Jones VNG3X06781 79467 0.0179 0.11
HP LaserJet MFP M527 Finance Building (Finance) Lisa Aduna MXCCL4K0CZ 79515 0.0179 0.11 HP LaserJet Pro M402dn William Bird PHB5H18673 79775 0.0179 0.11 HP Color LaserJet CP2025dn Community Services - Lisa T CNGS328445 79907 0.0179 0.11 HP Color LaserJet Pro MFP 4301 RM_Analyst / Ashley Duran CNBRR5C7W8 80154 0.0179 0.11 HP
Color LaserJet Pro MFP
M479fdw MXBCMD911D 80756 0.0179 0.11
HP LaserJet Pro M404dn Finance Dept/Wanda Alvarez PHBB366514 80877 0.0179 0.11 HP LaserJet Pro M402dn IT Learning Center PHBQG11316 80896 0.0179 0.11 HP LaserJet Pro M402dn Com Dev – Mark Ibrahim PHBQF87101 80918 0.0179 0.11

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Manufacturer Model Location
Serial
Number
Asset
Tag
BW
CPC
Color
CPC
HP
Color LaserJet Pro
M452dn Purchasing - Wanda VNB3M63462 81006 0.0179 0.11
HP
Color LaserJet Pro
M452dn Finance - Ryan Sullivan VNB3B29647 81007 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Manager - Charlene Cheng VNB3M55798 81008 0.0179 0.11 HP
Color LaserJet Pro MFP
M277dw Fire #8 (FD) - Ryan Cabote 714-744-2288 VNB8H3Y579 81059 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Manager VNB3B56984 81136 0.0179 0.11
HP LaserJet Enterprise M506n Detectives North - Next to room 141w (PD) PHBGR93946 81152 0.0179 0.11 HP LaserJet Enterprise M506n Detectives (Next to room 138W - PD) PHBGR93745 81153 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Detectives - Next to Room 156W JPBCKBJ0CK 81157 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn Field Services Admin - next to room 158E JPBCKC60V7 81159 0.0179 0.11 HP LaserJet Enterprise M506n Traffic - Next to Room 169E PHBGQ53489 81160 0.0179 0.11 HP
Color LaserJet Enterprise
M553dn SIU - Room 150W JPCCL2T1RZ 81161 0.0179 0.11
HP
Color LaserJet Pro
M452dn Community Development - Jennifer Scudellari VNB3B42135 81293 0.0179 0.11 HP
Color LaserJet Pro
M452dn Susan Galvan VNB3M97289 81303 0.0179 0.11
HP
Color LaserJet Pro
M454dn Rafael Bautista VNB3S26387 81489 0.0179 0.11
HP
Color LaserJet Pro
M452dn Russell Bunim VNB3B66197 81503 0.0179 0.11
HP
Color LaserJet Pro
M454dn Mark Ouellette VNB3K48874 81574 0.0179 0.11
HP LaserJet Pro 400 M401dn
For Supplies Use the 300 Chapman Ave, Orange,
Ca. 92866 VNG3M00884 81630 0.0179 0.11
HP Color LaserJet Pro 4201 Corinna Rivas VNB3J01338 81708 0.0179 0.11 HP Color LaserJet Pro 4201 Lilibet Woolsey VNB3J03956 81709 0.0179 0.11 HP Color LaserJet Pro 4201 Melissa Crosthwaite VNB3J04110 81710 0.0179 0.11 HP
Color LaserJet Pro MFP
4301 Janet Flores CNBRR572RN 81749 0.0179 0.11
HP Color LaserJet M554 HR Department JPBCS2P003 82461 0.0179 0.11 HP
Color LaserJet Pro
M452dn City Hall Public Works VND3B00437 82476 0.0179 0.11 HP Color LaserJet Pro 4201 Dwight Gish / Fleet VNB3J02934 92791 0.0179 0.11 SHARP MX-3071 8511746000 79391 0.0045 0.05324
SHARP MX-4051 City of Orange - Water 95108959 80576 0.0045 0.05324 SHARP MX-5051 City of Orange - Fire HQ New 95098743 80578 0.0045 0.05324 SHARP MX-3051 8505898X00 80580 0.0045 0.05324
SHARP MX-6051 City of Orange - Community Services 95109752 80581 0.0045 0.05324 SHARP MX-5051 City of Orange 95098723 80582 0.0045 0.05324

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Manufacturer Model Location
Serial
Number
Asset
Tag BW CPC Color CPC
SHARP MX-5051 City of Orange - Library 95098883 80583 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95098713 80584 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95099093 80585 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95099023 80586 0.0045 0.05324 SHARP MX-4051 City of Orange - Police Department 95108859 80587 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95098653 80588 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95099073 80590 0.0045 0.05324 SHARP MX-4051 City of Orange - Police Department 95108839 80591 0.0045 0.05324 SHARP MX-5051 City of Orange - Police Department 95102852 80592 0.0045 0.05324 SHARP MX-4051 City of Orange - Corporate Yard 95108799 80593 0.0045 0.05324 SHARP MX-3051 City of Orange - Corporate Yard 8505763 80594 0.0045 0.05324 SHARP MX-4051 City of Orange - Corporate Yard 95109149 80595 0.0045 0.05324 SHARP MX-6580N City of Orange 95053889 80596 0.0045 0.05324 SHARP MX-4051 City of Orange 95108939 80597 0.0045 0.05324 SHARP MX-3051 City of Orange 8505859X00 80598 0.0045 0.05324 SHARP MX-4051 City of Orange 95108909 80599 0.0045 0.05324 SHARP MX-5051 City of Orange 95098843 80600 0.0045 0.05324 SHARP MX-4051 City of Orange 95108829 80602 0.0045 0.05324 SHARP MX-4051
City of Orange - Grijalva Park Sports
Center 0303638900 80911 0.0045 0.05324
SHARP MX-4051 0303650900 80912 0.0045 0.05324
SHARP BP-50C55 City of Orange - Fire HQ New 2504346600 81289 0.0045 0.05324 SHARP BP-50C55 City of Orange - Fire HQ New 2504298600 81290 0.0045 0.05324 SHARP BP-50C55 City of Orange - Fire HQ New 2504343600 81291 0.0045 0.05324 SHARP BP-71C36 Library TBD TBD 0.00297 0.0347
SHARP BP-71C36 Library TBD TBD 0.00297 0.0347
SHARP BP-71C36 Library TBD TBD 0.00297 0.0347
SHARP BP-71C36 Library TBD TBD 0.00297 0.0347
SHARP BP-71C45 Finance TBD TBD 0.00297 0.0347
SHARP BP-71C45 Finance TBD TBD 0.00297 0.0347
SHARP BP-71C45 City Manager TBD TBD 0.00297 0.0347

Customer/Lessee (“You”): ____________________________
(Signature of Authorized Signer)
Print Name: ____________________________
Print Title: ____________________________
Date: ____________________________
(Date of Signature)
Servicing Dealer:C3 Tech
Davis Tran
VP of Operations
10/31/2025
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145
Agenda Item
Orange City Council
Item #: 3.6. 11/12/2025 File #: 25-0620
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Russell Bunim, Community Development Director

1. SUBJECT
Agreement with Chattel, Inc. for preparation of a Historic Preservation Ordinance.

2. SUMMARY
The historic preservation provisions of the Orange Municipal Code (OMC) do not fully address the City’s historic preservation program needs, nor the Cultural Resources & Historic Preservation Element of the General Plan. The City intends to retain consultant services from Chattel, Inc. to prepare a Historic Preservation Ordinance to refine and expand upon existing policies and procedures to better address the management of the City’s historic and cultural resources and implement the General Plan.

3. RECOMMENDED ACTION
Approve the agreement with Chattel, Inc. in the amount of $66,317 for preparation of a Historic Preservation Ordinance; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this agreement is $66,317 and will be funded by vacancies in the General Fund:
100-6001-55999 Other Professional/Technical Services

5. STRATEGIC PLAN GOALS
Goal 6: Ensure the Preservation of Historic Resources.

6. DISCUSSION AND BACKGROUND
The Orange Municipal Code includes policies and processes related to the City’shistoric districts that are narrowly focused primarily on establishing historic districts, the applicability of design standards and Historic Building Code, demolition review, and design review. The current content falls short of providing a complete toolkit for the effective management of historic and cultural resources in Orange such as establishment of a local register of historic resources, processes for listing and de-listing resources, guidance for accessory buildings, and guidance for cultural resources other than buildings. The scope of work associated with the proposed agreement is designed to meet the City’s desire for a comprehensive Historic Preservation Ordinance. A detailed list of topics that will be addressed in the ordinance are presented on page 3 of the scope of work (Attachment 1). Highlights include the following:

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Item #: 3.6. 11/12/2025 File #: 25-0620
· Establishment of Local Historic Register.
· Process and criteria for listing and de-listing of historic resources. · Process and criteria for establishing historic districts. · Process and criteria for designation of local landmarks (structures and publicly accessible spaces).
· Establishment and purview of a Heritage Commission.
· Guidance for historic resources outside of designated historic districts. · Development of innovative, robust preservation incentives and refined Mills Act program requirements.
· Policies and procedures related to unsafe or dangerous conditions and catastrophic events. · Process and criteria for establishing Cultural Heritage Districts and Neighborhood Character Districts.
· Applicability to Archaeological and Tribal Cultural Resources. · Voluntary covenants.
· Waiver of Building Code requirements for the benefit of maintaining the integrity of a historic resource.

The scope of work addresses in whole, or in part, the following General Plan Cultural Resources and Historic Preservation Implementation activities:
· Program I-1
· Program I-17
· Program I-23
The community outreach component of the scope of work includes engagement with stakeholders including the Old Towne Preservation Association and Orange Legacy Alliance group team involved in recent efforts to develop an ordinance, as well as workshops with the community at large.

7. ATTACHMENT
· Agreement with Chattel, Inc.

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Agenda Item
Orange City Council
Item #: 3.6. 11/12/2025 File #: 25-0620
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Russell Bunim, Community Development Director

1. SUBJECT
Agreement with Chattel, Inc. for preparation of a Historic Preservation Ordinance.

4. FISCAL IMPACT
The expense for this agreement is $66,317 and will be funded by vacancies in the General Fund:
100-6001-55999 Other Professional/Technical Services

5. STRATEGIC PLAN GOALS
Goal 6: Ensure the Preservation of Historic Resources.

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Item #: 3.6. 11/12/2025 File #: 25-0620
· Establishment of Local Historic Register.
· Process and criteria for listing and de-listing of historic resources. · Process and criteria for establishing historic districts. · Process and criteria for designation of local landmarks (structures and publicly accessible spaces).
· Establishment and purview of a Heritage Commission.
· Guidance for historic resources outside of designated historic districts. · Development of innovative, robust preservation incentives and refined Mills Act program requirements.
· Policies and procedures related to unsafe or dangerous conditions and catastrophic events. · Process and criteria for establishing Cultural Heritage Districts and Neighborhood Character Districts.
· Applicability to Archaeological and Tribal Cultural Resources. · Voluntary covenants.
· Waiver of Building Code requirements for the benefit of maintaining the integrity of a historic resource.

7. ATTACHMENT
· Agreement with Chattel, Inc.

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THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made at Orange, Califomia, on this day of 2025 (the "Effective Date") by and between the CITY OF ORANGE, a municipal corporation ("Ciry"). and CHATTEL, INC., a Califomia corporation ("Contractor"), who agree as follows:
l. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit "A," which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. The services which are the subject of this Agreement are not in the usual course of City's business and City relies on Contractor's representation that it is independently engaged in the business of providing such services and is experienced in performing the work.

Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Anna Pehoushek, Assistant Community Development Director ("City's Project Manager"), shall be the person to whom Contractor will report for the performance of serviccs hereunder. It is understood that Contractor's performance hereunder shall be under the supervision of City's Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City's Project Manager to the extent required by City's Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City's Project Manager and the City Manager.
a. Contractor's total compensation for all services performed under this Agreement, shall not exceed SIXTY-SIX THOUSAND THREE HUNDRED SEVENTEEN DOLLARS and 00/100 ($66,317.00) without the prior written authorization of City. b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

3. Payment
a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.

PROFESSIONAL SERVICES AGREEMENT
JHistoric Preservation Ordinancel

2. Compensation and Fees.
150
b. All such invoices shall state the basis for the amount invoiced, including services completed, the number ofhours spent and any extra work performed. c, City will pay Contractor the amount invoiced within thirty (30) days after the approval of the invoice.
d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City's Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment ofthe compensation to be paid by City to Contractor and shall be signed by the City's Project Manager, City Manager or City Council, as applicable.

6. Independent Contractor. At all tirnes during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shalt not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, fumish all facilities, materials and equipment which may be required for fumishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnifu, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations ol any nature whatsoever.

Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees olCity, and that they shall not be entitled to any ofthe benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, lile, dental, long-term disability or workers' compensation insurance benefits.

7. Contractor Not Asent. Except as City may specily in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

8. Designated Persons. Only those qualilied persons authorized by City's Project Manager, or as designated in Exhibit "A," shall perform work provided for under this Agreement 2 5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.
151

9. Assisnment or Subcontractins. No assignment or subcontracting by Contractor ofany part of this Agreement or of funds to be received under this Agreement shall be ofany force or effect unless the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion. Except as otherwise specified in Exhibit "A," Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work or as otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence. Time is ofthe essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

13. Delavs and Extensions of Time. Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause ofthe delay, Contractormust document any delay and request an extension oltime in wnting at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length ofthe delay outside Contractor's control. IfContractor believes that delays caused by City will cause it to incur additional costs, it must specifi, in writing, why the delay has caused additional costs to be incured and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

14. Products of Contractor. The documents, studies, evaluations, assessments, repofis, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment lor same. City may use, reuse or otherwise utilize such products without restriction.

15. Equal Emplovment Opportunitl During the performance of this Agreement, Contractor agrees as follows:
a, Contractor shall not discriminate against any employee or applicant for employment because ofrace, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable 1aw. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race. color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms ofcompensation and selection for training, including apprenticeship. Contractor agrees to post in It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.
152
conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inse(ed in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 ofthe Govemment Code. a. To the fullest extent permitted by [aw, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the "Indemnitees") entirely harmless from all liability arising out of:
(1) Any and all claims under workers' compensation acts and other employee benefit acts with respect to Contractor's employees or Contractor's subcontractor's employees arising out of Contractor's work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees' status as an independent conffactor and any and all claims under Labor Code section 1720 related to the payment ofprevailing wages for public works projects; and
(2) Any claim, loss, injury to or death ofpersons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to Ioss or theft sustained by any person. firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on or off City's property; but not for any loss. injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy anyjudgment that may be rendered against the lndemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.
b. To the fullest extent permitted by law, and as limited by Califomia Civil Code 2782.8, Contractor agrees to indemnifu and hold lndemnitees harmless from all liability 1 l7 . Indemnitv.
153
arising out of any claim, Ioss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement.
c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights ofany kind to any person or entity which is not a signatory to this Agreement. d. The indemnities set forth in this section shall survive any closing, rescission, or termination ofthis Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. lnsurance.
a. Contractor shall carry workers' compensation insurance as required by law for the protection of its employees during the progress ofthe work. Contractor understands that it is an independent contractor and not entitled to any workers' compensation benefits under any City program.
b. Contractor shall maintain during the tife of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (l) One Million Dollars ($1,000,000) per occurrence; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis. c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage lor all owned, non-owned and hired vehicles and be written on an occurrence basis. d. Any insurance proceeds in excess ofor broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement. e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate ofinsurance. ln lieu of an endorsement, Citywill accept a copy olthe policy(ies) which evidences that City is an additional insured as a contracting party. The minimum coverage required by Subsection l8.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration ofthe Agreement.
5 154
f. Contractor shall maintain during the life ol this Agreement professional liability insurance covering errors and omissions arising out ofthe performance ofthis Agreement with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep such policy in force and effect for at least five (5) years from the date of completion of this Agreement.
g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement ofinsurance to cover liabilities other than as stated above.
h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall fumish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten ( l0) days' prior written notice to City.
i. Except for prolessional liability insurance coverage that may be required by this Agreernent, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pefiinent line of insurance business in Califomia and having a rating of Grade A or better and Class VII or better by the latest edition ol Best Key Ratrng Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in Califomia so long as such insurer possesses the aforementioned Best rating.
j Contractor shall immediately notify City ifany required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.
k. Contractor agrees that in the event of loss due to any ofthe perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

Contractor hereby grants to City, on behalfofany insurer providing insurance to either Contractor or City with respect to the seryices ofContractor herein, a waiver ofany right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance.
l. Contractor shall include all subcontractors, if any, as insureds under ils policies or shall fumish separate certificates and endorsements for each subcontractor to City for review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.
6 19. Termination. City may for any reason terminate this Agreernent by giving Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of sucl.t notice, Contractor shall immediately cease work, unless the notice from City provides other-wise. 155
Upon the termination of this Ageement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. Ciry shall not be liable for any claim of lost profits. 20, Maintenance and lnspection ofRecords. In accordancc with generally accepted accounting principles, Contmctor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other inlormation (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement.

City and its authorized representatives shall have access to and the right to audit and reproduce any ofContractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period ofat least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days'notice from City, and copies thereof shall be lumished if requested.
a. Contractor shall be knowledgeable ofand comply with a[[ local, state and federal laws which may apply to the performance of this Agreement. b. Ifthe work provided for in this Agreement constitutes a "public works," as that term is defined in Section 1720 ofthe California Labor Code, for which prevailing wages must be pard, to the extent Contractor's employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of Califomia promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website ol the Department of lndustrial Relations (www.dir.ca.eov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

Contractor represents and warrants that it:c
( I ) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act ol 1986 (IRCA): and
(2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and
(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, 7 21. Compliance with all Laws/lmmisration Laws.
156
without limitation, the completion and maintenance of the Form I-9 for each of Contractor's employees; and
(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any govemment inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Securiry Administration.
d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c. e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor lnay not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.
f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 2l .e.
g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status ofsuch employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City. h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, ofand from any [oss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement.

22. Governing Law and Venue. This Agreement shall be construed in accordance with and govemed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of Califomia courts. Venue for any dispute arising under this Agreement shall be in Orange County, Califomia.

23. Inteqration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any work perfbrmed which is inconsistent with or in violation of the provisions of this Agreement shall not be compensated.

I 341 7 Ventura Boulevard
Sherman Oaks, CA 91423-3938
Attn.: Robert Chattel, President
Telephone: (818) 788-7954
E-Mail: [email protected]
City of Orange
300 E. Chapman Avenue
Orange, CA 92866-1591
Attn.: Anna Pehoushek
Telephone: (7 14) 744-7228
E-Mail: [email protected]

25. Counterparts. This Agreement may be executed in one or more counterpafis, each of which shall be deemed an original, but all of which together shall constitute one and the same instlument. Signatures transmitted electronically shall have the same effect as originaI signatures. [Remainder ofpage intentionally left blank; signatures on next pagel 9 158
IN WII'NI,I,SS olthis Agrccrrcnt, thc partics havc cntcrcd into this Agrccmcnt as ol-thc ycar and day first abovc writtcn.
.coN'Ill^C'l'oR' .,CI'I'\'"
CIIA'l"l lil.. IN(1.. a (lalilbrnia corporatiolr CIIY Olt OI{AN(ilr. a nrurricipal corporatior') * tli'
l'rin
*Ill
lll'
Namc: I{o
I it lc: l' cnt II
h attc I
)i clor
I)anicl It. Slatcr. Mayor
Prin(cd.r'arrc:

Iitlc:
n'l"l l:S l'
I)arrcla (lolcman. (iit1' ('lclk
n PPttovlit) AS to t:otrM
Nathalic Adourian. Oity Attorncy
*NO't'E:
t0
Citv rcquircs the following signaturc(s) on bchalf of thc Contractor:
(l) thc Chairman ofthc lloard, thc Prcsidcnt or a Vicc-l'rcsidcnt, ANI) (2) thc Sccrctarl', thc Chicf l.inancial Officcr, thc'l'rcasurcr, an Assistan( Sccrctarv or an Assistant'l rcasurcr. If onlv onc corporatc officcr crisls or onc corpor:ltc officcr holds morc than onc corporatc officc, pleasc so indicatc. Qlf'I'hc corp()ratc officcr namcd in a corporatc rcsolution as authorizcd to cntcr into this Agrccmcnt. A copy of thc corporatc rcsolution, ccrtificd hy thc Sccrctarv closc in timc to thc cxccution ofthc Agrccmcnt, must bc providcd to Citl.
159
EXtllBIT "i\"

SCOPE OF SERVICES
[Beneath this sheet.]
160
Chottel, lnc. I Historic Preservotion Consullonts
October 29. 2025
Anna Pehoushek, Assistant Community Development Director City of Orange, Community Development Department
300 East Chapman Avenue
Orange, California 92866
Re: UPDATED Proposal for Preparation of Historic Preservation Ordinance, City of Orange Communily Development Department
Dear Anna,
Chattel, lnc. ("Consultant" or "Chattel") is pleased to provide the City of Orange ("Client" or "City") with this proposal for preparation of a Historic Preservation Ordinance. We understand that the City would like to draft a Historic Preservation Ordinance that builds on the policies currently guiding the management of cultural and historic resources in Orange. That foundation includes the City's award-winning Historic Preservation and Cultural Resources Element, adopted in 2010, and Historic Preservation Design Standards (Design Standards) for Old Towne (adopted in 1995, as amended) and for the Eichler tracts (adopted in 2018).

We further understand that, in October 2024, the City entered into a Memorandum of Understanding (MOU) with the Old Towne Preservation Association (OTPA) and Orange Legacy Alliance (OLA). As part of that agreement, an initial Historic Preservation Ordinance has been drafted by members of OTPA and OLA. Our work will seek to engage these important local stakeholder groups and to build on the foundation created by therr work and by the 2024 MOU.

One of the most significant steps a municipality can take in the management and protection of its cultural heritage is adopting a historic preservation ordinance. Through a well-crafted ordinance, the City has an opportunity to establish its own criteria for significance, codify best practices, ensure consistency and transparency, and create a clear nexus with other zoning code chapters and with the California Environmental Quality Act (CEQA). In this way, the historic preservation ordinance helps prioritize and protect significant cultural and historic resources, in a manner that is tailored to the City and that streamlines entitlements and environmental review.

Key staff identified for this effort have extensive experience working with the City, both in our role developing the 2010 Historic Preservation and Cultural Resources Element and as on-call historic preservation consultants for the Community Development Department. This expert-level understanding of the City and its current conditions and regulalory framework will allowu to create, in a highly cost-effective manner, a preservation ordinance tailored to the C of Orange. miHlArTlTltr L
VIA E-lr,4AlL ([email protected])
161
Ny's. Anna Pehoushek
Oclober 29.2025

Page 2 ends

All work efforts will be directed by Chattel founder and president, Robert Chattel, AlA. Principal Associate Debi Howell-Ardila will serve as project manager, with additional assistance from other Chattel associates, including Alvin-Christian Nuval and Leslie Heumann.

Policy development is an area of specialty for all members of the Chattel, lnc. key staff team, Robert led efforts to develop the 2010 Historic Preservation and Cultural Resources Element, which won the Governor's Historic Preservation Award in 2011. Robert, Leslie, and Debi also served as key staff in the preparation of the City of San Gabriel Historic Preservation and Cultural Resources Ordinance, which won awards from the Los Angeles Conservancy and California Preservation Foundation in 2018. Debi also assisted the cities of Manhattan Beach and South Pasadena in development of their cultural heritage ordinances and served as principal author for the City of Colton Cultural Resources Element. That effort was honored with a California Preservation Foundation Trustee's Award for Excellence in 2025. ln accordance with your request to include guidance on archaeological and Tribal Cultural Resource issues, we are pleased to partner with Mary Maniery and PAR Environmental Services, lnc. (PAR). tvlary led efforts to craft the cultural resources sections of the 2010 Historic Preservation and Cultural Resources Element. This partnership will enhance our ability to tailor the ordinance to the existing conditions and needs of the City. (Paleontology is not part of this scope, as CEQA Guidelines no longer addresses this issue under cultural resources; it now falls under geology and soils.)
This proposal describes the following tasks: (1) Project lnitiation lvleeting and Literature Review; (2) DrafUFinal Historic Preservation Ordinance; (3) Commission and City Council Hearings and Ordinance Finalization; and (4) Community and Commission Work Study Sessions. Incorporated into these tasks is the scope of work by PAR, to prepare the Archaeology and Tribal Cultural Resources provisions for the ordinance. Our cost estimate follows the recommended scope.

Recommended Scope of Work
The following scope reflects our recommended approach for the development of an effective historic preservation ordinance. Two basic principles will guide our work: first, no single preservation ordinance fits for every municipality; policies must be tailored to the City's needs and situation; and second, in concert with the City, we will develop a range of options and provisions for you to consider, to make sure the new law is thorough and balanced.

We welcome your input and feedback to ensure that this recommended scope meets your needs and expectations.

Task 1 Project lnitiation Meeting and Literature Review Upon Notice to Proceed (NTP), Chattel will schedule a meeting with City staff to clarify pro.lect priorities and any anticipated areas of public, stakeholder, or decision-maker concern. During this meeting, we will establish with the City a timeline for ordinance preparation and hearings. This meeting will provide an opportunity to review with the City some of the typical options and approaches for each of the issue areas presented by the City. ln addition, the Chattel team will coordinate a meeting with representatives of OTPA and OLA, in order to learn more about the project history and their work to date. This will ensure that the work already completed by this important community group is reflected in the Historic Preservation Ordinance. ln order to maximize project resources, an effort will be made to schedule this meeting on the same day as the project initiation meeting with the City. 162
Ms. Anna Pehoushek
October 29. 2025

Page 3 ends

Drawing on initial input provided by the City, key topics to address in the ordinance include, but might not ultimately be limited, to:
1 . Establishment of a local historic register

2. Development of the process and criteria for:
o Listing and de-listing of historic resources
o Defining and designating historic districts
o Designating local landmarks; and
o Establishing Cultural Heritage Districts and Neighborhood Character Districts

3. Creation of procedures and thresholds for demolition review o With provisions distinguishing between primary and accessory buildings

4. Establishment of a Cultural Heritage Commission
o lncluding steps for its creation, commissioner requirements, and responsibilities

5. Codification of the relationship (and clariflcation of the applicability) of Historic Preservation Ordinance to previously adopted Design Standards

6. Historic property prolect review process, with streamlining through tiered project reviews o Tiered previews would deflne exemptions (e.9., for minor projects, based on size, visibility from the public right-of-way, and location on lot, among other factors) o Streamlining would also be accomplished by defining the projects and processes subject to administrative versus commission reviews

7. Guidance for historic resources (both in terms of management and project reviews) outside of designated historic districts
8, Guidance on building relocation as potential mitigation to the loss of historical resources

9. A sequential, defensible set of policies, procedures, and penalties related to historic property maintenance, failure to maintain, and demolition by neglect

10. Policies and procedures related to unsafe or dangerous conditions/catastrophic events o Creating a clear nexus between the Historic Preservation Ordinance and the City's emergency ordinance for streamlined review (including under CEQA's statutory exemption for imminent threat)
o Developing requirements for structural assessments and/or emergency documentation prior to demolition in certain cases

11. Applicability to broader umbrella of cultural resources (archaeological and Tribal Cultural Resources)
o Paleontology is not included in this scope of work, since this area no longer falls under the umbrella of cultural resources in CEQA; this issue area is now addressed under geology and soils

12. Establishment of a clear process and mandatory findings for Certificates of Appropriateness
'13. Guidance and information on voluntary historic preservation covenants and the applicability of the California Historical Building Code

14. Definition of cases qualifying for a waiver of City building code requirements for the benefit of maintaining the integrity of a historic resource

15. Development of innovative, robust preservation incentives and reflned tv'tills Act program requirements

16. lnformation and guidance on streetscape improvements 17 . Creating a clear, defensible nexus with CEQA
Based on our experience preparing ordinances and policy documenls, our team anticipates an overall timeframe of approximately 6-8 months for completion of the First Administrative Draft Historic Preservation Ordinance. We understand that time is of the essence for this project; this schedule can be updated in accordance with the City's needs. 163
Ms. Anna Pehoushek
October 29, 2025

Page 4 ends

This task also includes a review of existing policies and development of a draft outline for the Historic Preservation Ordinance. The draft ordinance outline will be presented to the City for review and comment.

Task Deliverables:

Task Meetings:

DrafUFinal Outline of Historic Preservation Ordinance
Up to one (1) in-person meeting and one (1) virtual meeting with City staff (upon project initiation and upon completion of the outline of the Historic Preservaton Ordinance); one (1) in-person meeting with representatives of OTPA and OLA, to discuss work completed to date
Task 2 DrafUFinal Histotic Preservation Ordinance
Concurrent with Task 2, and building on the foundation in place, Chattel will begin preparation of the First Administrative Draft Hisloric Preservation Ordinance. The ordinance will define, in user- friendly terms, key terms and preservation policies and procedures that reflect the City's needs and objectives as well as clear measures to ensure their enforceability.

This task includes up to three (3) rounds of City review and revisions by Chattel, as described below.

For the first round, the First Administrative Draft will be prepared by Chattel and transmitted to the City in electronic format, in MS Word. The City will provide one composite set of comments on the First Administrative Draft (City comments and edits will preferably be provided using MS Word's revisions tracking function)- Upon receipt of the City's comments and edits, Chattel will then implement changes, address comments, and provide the Second Administrative Draft to the City in electronic format, in MS Word.

For lhe third round, the City will confirm that all final changes have been made, and the Final Administrative Draft Historic Preservation Ordinance will be presented to the Planning Commission and City Council for review, comment, and adoption, lt will also be presented to the Design Review Committee (DRC) as an informational item (described in more detail in Task 3 below). This task also includes attendance at up to two (2) in-person and one ('l) vitual meetings with the City, to review comments and edits on the First, Second, and Final Administrative Drafts.

Task Deliverables: First Administrative Draft: Second Administrative Draft; Final Administrative Draft (for internal review, for City review and comment) Task Meetings: Two (2) in-person and one (1) virtual meetings with City staff Task 3 Commission and City Council Hearings and Finalization Under this task, the Final Administrative Draft of the Historic Preservation Ordinance will be presented to City decisionmakers for input and approvals. First, the Final Administrative Draft will be presented in an informational session to the DRC, to glean feedback and answer and address any questions or concerns. DRC feedback will be implemented in the Final Administrative Draft at the discretion of the City.

For the second round, the City will provide one additional round of review and (if necessary) one composite set of comments to Chattel. These comments will be incorporated into the Final Administrative Draft Historic Preservation Ordinance and transmitted to the City for one final confirmation round of review.
164
Ms. Anna Pehoushek
Octobet 29,2025

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Next, the Final Administrative Draft will be presented to the Planning Commission and City Council for review, input, an ultimate adoption. Chattel will work with the City to determine the timing for these hearings and presentation schedule.

This task also includes preparation of up to two (2) iterations of a PowerPoint presentation of the ordinance, to be used at the DRC, Planning Commission, and City Council hearings, as well as preparation of two (2) comment malrices, capturing comments from the Planning Commission and from the City Council. The comment matrix will document each specific comment provided, as well as how the comment has been addressed.

We anticipate working closely with City staff, including the City Attorney, through the reviews, revisions, and approvals process. Our flnal draft will incorporate comments from the City, Pianning Commission and/or City Council. This task assumes one (1) round of commenls and updates following the Planning Commission hearing, and two (2) rounds of commenls and updates following City Council's review.

Task Deliverables: Final Administrative Draft (for public review, and for Planning Commission and City Council review and comment); Final Ordinance; up to two (2) PowerPoint presentations for Planning Commission and City Council This task includes in-person attendance at flve (5) hearings (one with the DRC; one with the Planning Commission; and up to three with the City Council, as needed through the first and second readings ofthe ordinance The first two work study sessions, with the community and Planning Commission, will utilize a parallel format and PowerPoint presentatron. The goals will be to review, at a high level, the typical components of a preservation ordinance; to answer initial questions; and to solicit feedback on priorities, in a manner that encourages (and documents) input and participation.

The draft presentation will be prepared by Chattel and presented to the City for review prior to the work study sessions. The PowerPornt presentatron for this work study session will include a general overview of the typical components of a historic preservation ordinance, including strategies and best practices in designation, managing change, streamlining reviews, and offering incentives. The advantages for adopting an ordinance will also be explored (e.9., ensuring protection of the City's unique historic properties and facilitating compliance with the General Plan and CEQA).

The third work study session, with the community, will present an overview of the Final Administrative Draft ordinance. To streamline project costs, this session will make use of the PowerPoint presentation prepared for the Final Administrative Draft; as referenced in Task 3, this PowerPoint will also be used at the Planning Commission and City Council hearings.

This task covers up to three (3) work study sessions (estimated to run between 1 to 2 hours per session, in person). lt is assumed that the City would handle the notification and announcements to the public of this and any other workshop or public outreach meeting and would provide meeting location and any materials to record community member feedback (such as easels, markers, or other materials).

Task Meetings:

Task 4 Community and Decision-Maker Outreach and Work Study Sessions To ensure a smooth review process, communily outreach and engagement are key. This task covers three work study sessions-two with the community, and one with the Planning Commission-to proactively address concerns and questions as the ordinance takes shape. 165
lv1s. Anna Pehoushek
October 29, 2025

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Task Deliverables: One informational PowerPoint presentation on preservation ordinances Task Meetings: Three in-person work study sessions
Proiect Assumptions and Exclusions
This section describes our assumptions on the meetings required for this scope of work. Should additional meetings be needed, Chattel staff time will be billed on a time and materials basis according to our conlract rates.

General Exclusions
. This scope ofwork does not include provisions for paleontogical resources; pursuant to CEQA Guidelines, this issue area was moved from cultural resources to geology and soils in 2018.
. This scope does not include updates or modifications to existing Design Standards (though our work may result in the recommendation of certain changes to the Design Standards); should this scope be required, Chattel would be pleased to provide a separate proposal and cost..

Task 2 (DrafUFinal Histotic Preseruation Ordinance)
. This task includes two (2) in-person meetings and one (1)virtual meeting with City staff Task 3 (DRC, Planning Commission, and City Council Hearings and Finalization) . This task includes in-person attendance at five (5) hearings.

Task 4 (Community and Decision-Maker Outreach and Work Study Sessions) . This task includes three (3) in-person work study sessions. . lt is assumed that the City will arrange and provide meeting locations for the work study sessions under this task.

Task 1 (Project lnitiation and Literature Review):
. This task include one (1 ) in-person meeting and one (1) virtua! meeting with City staff (upon project initiation and completion ofthe ordinance outline) and one (1) in-person meeting with representatives of OTPA and OLA.
. lt is assumed that the City will arrange and provide a meeting location for in-person meetings under this task.
166
Ms. Anna Pehoushek
October 29, 2025

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Cost Estimate
The following not-to-exceed total for this scope of work is based on a careful consideration of the attendant labor and direct costs. Chattel reserves the right to reallocate funds between tasks as needed. $198 $1s8 $100

1. Project lnitiation Meeting and Literature Review
1A 2 13 2 17 $2,6s0
15Two (2) meetings with City staff upon project
initiation and completion of the outline; one (1)
meeting with representatives of OTPA and OLA
2 '15 32 $4,266

2. OralllF inal Historic Preservation Ordinance

24., First Administrative Draft; Second Administrative
Draft; Final Administrative Draft (for internal review) 8 84 80 172 $22,856

28. Two (2) in-person meetings, one (1) virtual meeting with City staff
3 12 12 $3,690

3. Commission/City Council Hearings and Finalization
3A. Final Administrative Draft; Final Ordinance; Two (2) PowerPoint presentations
3 29 '15 47 $6,676
3B Up to five (5) in-person hearings total 3 $7,044

4. Community and Decision-Maker Outreach and Work Study Sessions 4A One informational PowerPoint presentation 1 6 4 11 $1,s46 4B Three (3) work sludy sessions 2 15 15 32 $4,266
Labor Subtotal: 24 '199 168 391 $ s2,994
Chattel I City of Orange
Historic Preservation Ordinance Cost Estimate
I Principal /
I Preservation
Principal
Associates
lArchitect
Associates I rot.t strn I
lxo,,s I
Task Cost
Recommended Outline of Historic Preservation
Ordinance
1B.
167
lV1s. Anna Pehoushek
October 29, 2025
Page I
$1s8 $'l s8 $100
Direct Costs (Mileage, $0.70 per mile, assumes 12 in-
person meetings/hearings, 100 miles per meeting/hearing) $840
Subconsultant Scope of Work:

PAR Environmental Consultants
Archaeological and Tribal Cultural Resources
Consulting Support
$ 10,8ss
(For input by PAR on Tasks 1 through 3)
Subconsultant Management Support (15 percent) $ 1,628
TOTAL NOT.TO-EXCEED COST: $ 56,317
Assumptions: Tasks include budget for project
management
Chattel I City of Orange
Historic Preservation Ordinance Cost E6timate
Principal /
Preservation
Architect
Principal
Associates
Associates Total Staff
Hours
Task Cost
168
l\y's. Anna Pehoushek
Oclober 29,2025
Page I
Prqiect Cost Estimate
We propose to work on a time and materials basis, at our reduced municipal rates, for a total not- to-exceed $66,317.

This amount includes input for the archaeological and Tribal Cultural Resources provisions in the ordinance by our subconsultant, PAR; this task totals $1 0,855, with a 15 percent subconsultant management support fee totaling $1,628.

As Chattel reimburses employees for mileage at the 2O2S lederal standard of $0.70, we would seek reimbursement for mileage at this rate (this direct cost is included in the total above). We bill extraordinary expenses of arr travel, car renlal, hotel, outside photocopying, and film processing and printing at cost. We will utilize the following individuals at stated hourly rates, which you will note are substantially reduced from our regular rates. You will be notified in advance of any changes in the foregoing rates or personnel.

Point of contact for this task order would be preservation planner and architectural historian Debi Howell-Ardila, Principal Associate. Architectural historian and historic architect Robert Chattel would be principal-in-charge and other senior staff and associates are available for project assistance, peer review, and additional subject expertise as necessary.

Title/Area of ExpertiseName
Robert Chattel
Alvin-Christian Nuval
Debi Howell-Ardila
Leslie Heumann
Christine di lorio
Nels Youngborg
August Phillips
TBD
TBD
TBD
Thomas Chandler
Hourlv Rate
$378
${€8
s{s8
$198
${€8
$168
$159
$138
$148
y-5
$58
Reduced Rate
Principal
Principal Associate
Principal Associate
Principal Associate
Principal Associate
Senior Associate
Associate lll
Associate ll
Associate I
Offlce Manager
lntern
$198
$ 158
$ 158
$ 158
$ 158
$ 100
$1oo
$ 100
$1oo
$60
$40
This proposal is valid for thirty (30) days. The terms of our existing on-call contract with the City would apply to this task order.
lf this proposal and agreement are acceptable, please have the appropriate party complete the document below and return an original signed copy. Should you have questions, please call (818) 421-1767.

Very truly yours,
CHATTEL, INC.

By
obert Jay lA, President
California icense No. C27398
Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso Road, Suite 105, Sacramento, CA 95834
e
169
Ms. Anna Pehoushek
October 29, 2025

Page 10 ends

AGREED AND ACCEPTED THIS DAY OF
Owner:
(Signature)
Name:
(Print Name)
,2025
By
Its
(Title)
170
Chattel, Inc. I Historic Preservation Consultants
STAFF BroGRApHtEs

ROBERT JAY CHATTEL, AIA
President / Historic Architect
Both a licensed general contractor and architect in California with more than 40 years' experience in planning, design and construction, Robert Chattel's unique qualifications include meeting lhe Secretary of the lnterior's Professional Qualifications Sfandards in Architectural History and Historic Architecture. Robert has experience working for non-proflt, government, and forprofit entities, including the Los Angeles Conservancy, Community Redevelopment Agency of the City of Los Angeles and a private real estate developer. He holds a B.A. in Architecture from U.C. Berkeley and a M.S. in Historic Preservation from Columbia University. ln 1994, he established Chattel, lnc. From its offlce in Los Angeles, the firm works on design collaboration, environmental review and preservation policy projects in the western United States. As President, Robert specializes in applying lhe Secretary of the lnterior's Sfandards for the Treatment of Historic Propefties and interpreting federal, state and local historic preservation law and regulations. Robert and his flrm have received awards from the California Preservation Foundation, Los Angeles Conservancy, American Planning Association, and the City of Los Angeles for projects ranging from preservalion of the Beverly Hills WateMorks (the subject of his master's thesis) to stabilization of the Breed Street Shul in east Los Angeles, and rehabilitation of the downtown Los Angeles Central Library. Robert has advised the City of Las Vegas on rehabilitation of several historic properties including Mob Museum, Neon ltrluseum, and Historic Westside School.

LESLIE HEUMANN
Principal Associate / Architectural Historian
Leslie Heumann, Architectural Historian, with over 40 years of experience in all aspects of historic resource management, specializes in histonc resource surveys, historic assessments, and landmark nominations; use ofthe Secretary of the lnteior's Slandards for Treatment of Historic Propeftiesi and preparation of documentation pursuant to the California Environmental Quality Act, National Historic Preservation Act, and National Environmental Policy Act. Beginning her career with the City of Pasadena, where she eventually became the coordinator of the citywide Architectural and Historical lnventory, Leslie went on to conduct historic resources surveys in Alhambra, Altadena, Beverly Hills, Carmel, Glendale, Houston, Long Beach, Los Angeles, Rancho Mirage, San Clemente, Santa Ana, Santa Monica, South Pasadena, Upland, West Hollywood and several other communities as well as for the Los Angeles Unified School District and other school districts. Leslie's expertise also includes preparation of context statements and individual property Historic Resource Assessments. She has authored or supervised the preparation of numerous cultural resources impacts reports in support of CEQA and NEPA for projects throughout California ranging in scope from individual developments to General Plan updates. Additional areas of expertise include drafting local historic preservation ordinances, Historic American Buildings Survey documentation and historic school modernization issues. Leslie meets the Secretary of the lnterior's Professional Qualifications Stardards in History and Architectural History.

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Chattel, lnc. I Historic Preservation Consultants

CHRISTINE DI IORIO, AICP
Principal Associate / Planner and Architectural Historian Christi di lorio has over 28 years of experience as a planner working for various cities in California, most recently as project manager for the City of I\,4illbrae where she managed and orchestrated special economic and development projects through the entitlement process. She has also worked as Community Development Director for City of lvlarina where she managed six divisions with an annual general fund budget of $10 million dollars; for the City of Carmel-By-The-Sea as Community Planning and Building Director; and for the City of La Quinta as Planning Manager. Christi holds a Bachelor's degree from Colorado State University in Historic Preservation and a Master of Arts degree from University of California, Riverside in Historic Resources Management. She is certified by the American lnstitute of Certified Planners (AICP) and meets the Secretary of the lnterior's Professional Qualifications Standards in History and Architectural History.

DEBI HOWELL-ARDILA, MHP
Principal Associate / Architectural Historian and Preservation Planner Debi Howell-Ardila is an award-winning historic preservation professional with 20 years' experience in environmental compliance and historic preservation. She has extensive experience in researching and writing about California's architectural history as well as applying the regulatory framework of its diverse cities to the built environment. Debi's experience has included the preparation of thematic historic context slatements, citywide historic resource surveys, environmental compliance studies in support of CEQA, landmark nominations, and Secretary of the lnterior's Standards project reviews.

Over the past decade, Debi has developed a specialized practice in preservation policy, having participated in the drafting of three historic preservation ordinances and a cultural resources element. Debi served as project manager and lead preservation specialist in the preparation of the City of San Gabriel Historic Preservation and Cultural Resources Ordinance. This ordinance, which included provisions for historic, archaeological, and Tribal Cultural resources, which won awards from the Los Angeles Conservancy and California Preservation Foundation in 2018. Debi also assisted the cities of lvlanhattan Beach and South Pasadena in development of their cultural heritage ordinances and served as principal author of the City of Colton Cultural Resources Element. That effort was honored with a California Preservation Foundation Trustee's Award for Excellence in 2025.

Debi holds a master's degree in historic preservation from the University of Southern California and bachelor's degree from the University of California, Berkeley. Debi exceeds the Secretary of the lnterior's Professional Qualiflcation Standards in Architectural History and History.

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Chattel, lnc. I Historic Preservation Consultants
ALVIN.CHRISTIAN NUVAL
Principal Associate / Planner
Alvin holds both a Master of Urban and Regional Planning with concentrations in Design and Development and Transportation Policy and Planning and a B.A. in Global Studies with a Minor in Education Studies from UCLA, where his master's capstone project focused on identifying ways to support teachers, educators, and parents in introducing urban planning topics to elementary school-aged children. For his work, he received a Shapiro Fellowship and was selected by the Lewis Center for Regional Policy Studies as a student grantee. ln 2018, Alvin received a Student Scholarship to attend the National Asian & Paciflc lslander American Historic Preservation Forum in San Francisco. Alvin's professional experience includes interning for Chattel prior to advancing as an Associate, working with cultural community-based organizations in Historic Filipinotown and Little Tokyo, and engaging in the production of events such as the Los Angeles Asian Pacific Film Festival and CiclAvia. At Chatlel, Alvin has worked on a variety of projects including preparation of historic resource assessments and local landmark nominations and review of projects for conformance with the Secretary of the lnterior's Standards for the Treatment of Historic Properfies. He has completed two Section 106 reviews for the County of Kern and successfully listed the Edward and America Griffith House and the New Lynn Theater, both in Laguna Beach, in the National Register of Historic Places. Currently, Alvin is working with a team of historians to develop an interpretive history walk at Roosevelt High School in Boyle Heights. Alvin enjoys researching the background of different properties using newspaper articles and is passionate about making history more accessible to people of all ages and backgrounds.

NELS YOUNGBORG
Senior Associate / Architectural Historian
Nels Youngborg has thirteen years of experience in the architectural inspection services and historic preservation flelds. He holds a Masters Certificate in Historic Preservation from the University of Texas, San Antonio and is completing his thesis for a M.S. in Historic Preservation from the University of Pennsylvania. For over six years, Nels worked as a consultant to advise public housing authorities on best practices for maintaining, weatherizing and rehabilitating their properties and how to approach projects that would impact histonc resources. These services required experience with material life-cycle analysis, LEED AP accreditation, federal certification for real estate assessment, and intimate knowledge of Federal and State regulations regarding historic resources. Nels also worked as a student professional worker and an emergency appointment planning assistant at the City of Los Angeles Department of City Planning Office of Historic Resources for two years. He managed the Historic- Cultural Monument program, worked with the Cultural Heritage Commission to create their hearing schedule, wrote staff reports to advise the City's historic preservation cases, assisled in managemenl of the Mills Act program, reviewed and cleared permits for historic resources, reviewed Environmental lmpact Reports that proposed potential impacts to historic resources, and served as the social media coordinator for SurveyLA, the Los Angeles Citywide Historic Resources Survey. At Chattel, Nels has conlinued to manage aspects of the City of Los Angeles's Mills Act Program, including pre-approval and periodic inspections. Nels specializes rn assessment of historic significance, design review, permit expediting, geolocational database management and map creation through ArcGlS software, material condition assessment and risk analysis, preparation of documentation to support local, State and Federal historic preservation regulations, such as the Los Angeles Cultural Heritage Ordinance, tvlills Act, California Environmental Quality Act (CEOA), National Historic Preservation Act (NHPA), and compliance with the Secretary of the lnterior's Standards for the Treatment of Historic Propefties.

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Chattel, Inc. I Historic Preservation Consultants

AUGUST PHILLIPS
Associate lll / Historian
August holds a Ivl.A in Public History from California State University, Sacramento with a concentration jn Historic Preservation and a B.A in both History and Middle EasUsouth Asia Studies from University of California, Davis. For their thesis prolect, August nominated the Guild Theater in Sacramento to the National Register of Historic Places and is completing the process of successfully listing the property. They served as a board member for lhe Research and Creative Activity Advisory Board at Sacramento State and worked to maintain equitable and accessible platforms for students to present research and mitigate potential barriers. They also contributed to the redesignation of Sutter's Fort in Sacramento as a National Historic Landmark. August's professional experience includes working as a Cultural Resources Assistant with the California Energy Commission where they mapped site records and environmental compliance reports using ArcGlS Online geospatial database, conducted ethnographic research, and co-authored the Tribal Energy Resiliency Conference Report. At Chattel, August has worked on a variety of projects including, preparation of historic resource assessments and review of projects for conformance with the Secretary of the lnterior's Standards for the Treatment of Historic Propefties. August has completed Section 106 review for the Sam and Alfreda Maloof Compound Roof Replacement and successfully listed the Ballard Adobes in Los Olivos, in the National Register of Historic Places. They have also contributed to preparing the Las Vegas Historic Design Guidelines for John S. Park and Beverly Green Historic Districts. August additionally project managed, designed, and helped prepare the Historic Westside Design Guidebook for the City of Las Vegas, which guides new infill development based on historic precedent.

THOMAS CHANDLER
lntern
Thomas holds a M.A. in Urban and Regional Planning from UCLA with a concentration in Design and Development and a B.A. in Architectural Studies from Colby College with minors in Environmental Studies and Art. For his master's capstone project, Thomas worked with the City of Los Angeles Office of Historic Resources lo research and evaluale how municipalities in California had begun adopting and implementing objective development standards for housing development projects in historic districts and on parcels with designated landmarks. Thomas's professional background is in construction prolect and program management, and he has supported the global expansion of Uber's former eleclric bike and scooter business and the delivery of innovative office spaces for Microsoft. While interning at PATH Ventures, he aided in acquisition and development of permanent supportive affordable housrng across Soulhern California. Thomas is particularly interested in how historic preservation and cultural heritage conservation can advance planning goals in affordable housing, climate resilience, and community developmenl. He joined Chattel as an intern in 2025.

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Chattel, lnc. I Historic Preservation Consultants
PAR Environmental Consultants, lnc.

Archaeological and Tribal Cultural Resources Consulting Support PARS principal, Mary L. Maniery, will serve as primary Quality Control and co-author for the Ordinance. IVlary has provided similar services to the cities of Orange, lvlonterey, San Luis Obispo, Sacramento, Folsom, and Vallejo, as well as private-sector client such as the Pacific Gas and Electric Company. ln the event of the optional public outreach meetings being adopted by the City, Mary will atlend the meeting to represent the PAR team, Andrea "Ellie" lvlaniery will serve as Principal lnvestigator/Senior Archaeologist. ln this role, she will co-author the Ordinance for archaeologrcal and Tribal Cultural Resources and lead the review process. Ellie will also attend all meetings. Devin Cossey will provide assistance in revising the documents following comments by Chattel and City staff and providing graphical and mapping support. Additional information on PAR key personnel are provided below.

Mary Maniery, M.A., RPA
Principal lnvestigator, Quality Control
Mary Maniery holds B.A. degrees in History and Anthropology and an l\,4.A. degree in Anthropology from California State University, Chico. She has been working as an historian, architectural historian, and historical archaeologist in California, and eight other western and midwestern states since 1976. She has worked closely in the past with federal, state, cities, counties, the SHPO, and the Advisory Council on Historic Preservation to ensure compliance with Section 106 of the National Historic Preservation Act, CEQA, and other pertinent regulations. Her work has covered all phases of the Section 106 process, including the initial inventory and assessment, assessing impacts of project-related activities on eligible sites, preparing agreement documents between clients (like PG&E, City of Monterey, Callrans, United States Army Reserve, United Auburn lndian Community, and others), SHPO and the ACHP, and conducting appropriate data recovery and mitigation proJects. She has prepared archaeological sections for the City of San Luis Obispo General Plan update, City of Monterey Historic Preservation Ordinance and General Plan Update, and the City of Orange Archaeological Sensitivity and Cultural Resources Element. She served as historical archaeologist on the State Historical Resources Commission for over five years under Governor Gray Davis.

Andrea "Ellie" Maniery, RPA
Principal lnvestigator/Senior Archaeologist
Ellie Maniery holds a B.A. degree in Anthropology and an M.A. degree in Anthropology with a geoarchaeology emphasis from University of Nevada, Reno and has fourteen years of professional experience. She has led intensive surveys, test excavations, and data recovery projects for precontact and historical sites in California, served at all stages of precontact and historic archaeology, organized monitoring projects, and conducted coordination with Native American Tribes. She assisted Mary Maniery in preparation of Cultural Resources Ordinance for the City of Monterey in 2019. Over the past flve years she has served as a PAR Principal lnvestigator, including on a recent survey of over 400 miles in Trinity County. This survey resulted in recordation and management of over 600 sites. Ellie has experience conducting surveys for precontact and historical archaeological resources and historic buildings, planning and completing testing and data recovery work at precontact sites in California, Nevada, and Utah, has completed several geoarchaeological studies. She has prepared reports for compliance with Caltrans, Section 106, and CEQA. She has served as Field Director or Pl since 2018 on Phase lland III studies reviewed bythe USFS, BLtvl, and other agencies. She meetsthe Secretary of the lnterior's qualiflcation criteria as an archaeologist. Ellie is well-versed in project management, geoarchaeology, historic archaeology, precontact archaeology, groundstone, and lithic analysis.
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Agenda Item
Orange City Council
Item #: 3.7. 11/12/2025 File #: 25-0568
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Professional service agreements for on-call engineering services.

2. SUMMARY
On-call service agreements provide access to specialized services and give the City the flexibility to use them only when needed. These agreements will authorize each consultant to provide various engineering services, based on the City’s evolving needs and on an as-needed basis.

3. RECOMMENDED ACTION
Approve on-call professional services agreements with 27 firms for various services, with not-to- exceed amounts of $100,000 or $250,000; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
There is no fiscal impact at this time. Services will be utilized on a case-by-case basis and costs will be charged to the appropriate adopted Fiscal Year 2025-26 capital and operating budgets.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
On-call engineering contracts provide access to engineering services and enable staff to manage significantly more work than would otherwise be possible. Additionally, on-call engineering consultants can provide valuable support to the Public Works Department by ensuring projects and essential operations continue smoothly during periods of low staffing. The selected consultants will supplement City staff by assisting with various engineering projects or studies.

On July 17, 2025, staff issued a Request for Proposals (RFPs) for on-call engineering services to augment the City’sprofessional engineering capabilities to provide high quality, timely expertise, and support where needed. The RFP scope of work comprised various engineering disciplines and services.

In response to the RFP, staff received proposals from 27 consultants. The proposals were reviewed by a three-member evaluation committee composed of Public Works staff. The RFPs were reviewed City of Orange Printed on 11/6/2025Page 1 of 4
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by a three-member evaluation committee composed of Public Works staff. The RFPs were reviewed based on quality of submittal, key staff, qualifications, experience, and understanding of requested scope and methodology. As a result, all 27 were deemed well qualified and selected to be included on the City’s “bench” of on-call engineering consultants.

Staff recommends awarding agreements to the firms listed below.

Firms
1 ADVANTEC Consulting Engineers, Inc.
2 AGA Engineers, Inc.
3 Arcadis U.S., Inc.
4 Bowman Consulting Group Ltd.
5 DKS Associates
6 Engineering Resources of Southern California, Inc.
7 Fehr & Peers
8 General Technologies and Solutions (GTS) Inc.
9 H.W. Lochner, Inc.
10 Hartzog & Crabill, Inc.
11 Interwest Consulting Group Inc.
12 Iteris, Inc.
13 JMDiaz, Inc.
14 Kimley-Horn and Associates, Inc.
15 Kittelson & Associates, Inc.
16 LG2WB Engineers, Inc., dba Linscott, Law &
Greenspan, Engineers (LLG)
17 LIN Consulting, Inc.
18 Michael Baker International, Inc.
19 Minagar & Associates, Inc.
20 Stantec Consulting Services Inc.
21 T J K M
22 TKE Engineering, Inc.
23 Transtech Engineers, Inc.
24 W.G. Zimmerman Engineering, Inc.
25 Willdan Engineering
26 Wolfe Engineering and Design, Inc.
27 Wood Rodgers, Inc.

Having access to such a deep consultant bench provides several benefits to the City, including providing (1) greater capacity to quickly respond to various engineering needs, particularly in situations where one or more consultants has too many commitments to meet the City’sscheduling City of Orange Printed on 11/6/2025Page 2 of 4
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situations where one or more consultants has too many commitments to meet the City’sscheduling requirements, (2) on-demand access to a broader spectrum of technical expertise, (3) and operational flexibility to augment services in response to staffing vacancies.

Of these agreements, 24 are not-to-exceed $100,000 each. However, the agreements for Interwest Consulting Group Inc., Stantec Consulting Services Inc., and Willdan Engineering are not-to-exceed $250,000 each. These three firms were selected for higher contract values because they offer a broader range of civil engineering services that allow them to support multiple divisions within the Public Works Department.

With recent staffing shortages and high turnover in the city’s Public Works Engineering Division (currently at 25 percent staffing,) staff anticipates relying on these firms to minimize disruption to infrastructure maintenance and project delivery while recruitments are taking place, or if additional staffing vacancies were to occur in the foreseeable future.

All services under these agreements will be performed on an as-needed, task-by-task basis.

Consultants from the bench will be utilized only when there is a need and funding has been identified.

Payment will be made according to the actual cost of services requested by the City. The costs for these contracts will be charged to various operating and project accounts, depending on the type of work performed. Funding for the first year of these contracts is included in the adopted Fiscal Year 2025-26 Public Works Operations and Projects budget. Funding for subsequent years will be requested through the annual budget adoption process.

7. ATTACHMENTS

1. Agreement with ADVANTEC Consulting Engineers, Inc.

2. Agreement with AGA Engineers, Inc.

3. Agreement with Arcadis U.S., Inc.

4. Agreement with Bowman Consulting Group Ltd.

5. Agreement with DKS Associates

6. Agreement with Engineering Resources of Southern California, Inc.

7. Agreement with Fehr & Peers

8. Agreement with General Technologies and Solutions (GTS), Inc.

9. Agreement with H.W. Lochner, Inc.

10. Agreement with Hartzog & Crabill, Inc.

11. Agreement with Interwest Consulting Group Inc.

12. Agreement with Iteris, Inc.

13. Agreement with JMDiaz, Inc.

14. Agreement with Kimley-Horn and Associates, Inc.

15. Agreement with Kittelson & Associates, Inc.

16. Agreement with LG2WB Engineers, Inc., dba Linscott, Law & Greenspan, Engineers City of Orange Printed on 11/6/2025Page 3 of 4
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(LLG)

17. Agreement with LIN Consulting, Inc.

18. Agreement with Michael Baker International, Inc.

19. Agreement with Minagar & Associates, Inc.

20. Agreement with Stantec Consulting Services Inc.

21. Agreement with T J K M

22. Agreement with TKE Engineering, Inc.

23. Agreement with Transtech Engineers, Inc.

24. Agreement with W.G. Zimmerman Engineering, Inc.

25. Agreement with Willdan Engineering

26. Agreement with Wolfe Engineering and Design, Inc.

27. Agreement with Wood Rodgers, Inc.

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Agenda Item
Orange City Council
Item #: 3.7. 11/12/2025 File #: 25-0568
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Professional service agreements for on-call engineering services.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

In response to the RFP, staff received proposals from 27 consultants. The proposals were reviewed by a three-member evaluation committee composed of Public Works staff. The RFPs were reviewed City of Orange Printed on 11/6/2025Page 1 of 4
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by a three-member evaluation committee composed of Public Works staff. The RFPs were reviewed based on quality of submittal, key staff, qualifications, experience, and understanding of requested scope and methodology. As a result, all 27 were deemed well qualified and selected to be included on the City’s “bench” of on-call engineering consultants.

Staff recommends awarding agreements to the firms listed below.

Having access to such a deep consultant bench provides several benefits to the City, including providing (1) greater capacity to quickly respond to various engineering needs, particularly in situations where one or more consultants has too many commitments to meet the City’sscheduling City of Orange Printed on 11/6/2025Page 2 of 4
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situations where one or more consultants has too many commitments to meet the City’sscheduling requirements, (2) on-demand access to a broader spectrum of technical expertise, (3) and operational flexibility to augment services in response to staffing vacancies.

All services under these agreements will be performed on an as-needed, task-by-task basis.

Consultants from the bench will be utilized only when there is a need and funding has been identified.

7. ATTACHMENTS

1. Agreement with ADVANTEC Consulting Engineers, Inc.

2. Agreement with AGA Engineers, Inc.

3. Agreement with Arcadis U.S., Inc.

4. Agreement with Bowman Consulting Group Ltd.

5. Agreement with DKS Associates

6. Agreement with Engineering Resources of Southern California, Inc.

7. Agreement with Fehr & Peers

8. Agreement with General Technologies and Solutions (GTS), Inc.

9. Agreement with H.W. Lochner, Inc.

10. Agreement with Hartzog & Crabill, Inc.

11. Agreement with Interwest Consulting Group Inc.

12. Agreement with Iteris, Inc.

13. Agreement with JMDiaz, Inc.

14. Agreement with Kimley-Horn and Associates, Inc.

15. Agreement with Kittelson & Associates, Inc.

16. Agreement with LG2WB Engineers, Inc., dba Linscott, Law & Greenspan, Engineers City of Orange Printed on 11/6/2025Page 3 of 4
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(LLG)

17. Agreement with LIN Consulting, Inc.

18. Agreement with Michael Baker International, Inc.

19. Agreement with Minagar & Associates, Inc.

20. Agreement with Stantec Consulting Services Inc.

21. Agreement with T J K M

22. Agreement with TKE Engineering, Inc.

23. Agreement with Transtech Engineers, Inc.

24. Agreement with W.G. Zimmerman Engineering, Inc.

25. Agreement with Willdan Engineering

26. Agreement with Wolfe Engineering and Design, Inc.

27. Agreement with Wood Rodgers, Inc.

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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

All work shall be conducted on an as needed basis when requested in writing by the City Traffic Engineer or designated representative and according to the timeframe specified by the City. Work performed by the Consultant that has not be specifically identified and authorized by the City, will not be compensated.

The scope of work includes, but is not limited to:
• Traffic studies for capital projects
• Traffic and/or parking study review for private developments • Traffic signal design
• Traffic control plan preparations
• Plan check for capital/development projects and traffic control plans • Street light design and plan check
• Signing and striping plan preparation and plan check
• Traffic signal and street lighting construction inspection • Construction management and construction engineering
• Technical support for funding and grant application
• Grant funding oversight
• Intelligent transportation systems (ITS) design
• Traffic signal timing and coordination studies
• Traffic counts and data collection
• Neighborhood traffic calming studies, warrant studies, and traffic investigations • Special studies, civil design, and on-site support services may be requested • General municipal traffic engineering services

The City of Orange manages 160 traffic signals, over 8,000 streetlights, over 20 miles of fiber optic network, the Traffic Management Center (TMC), radar feedback signs, pedestrian crossing and overhead flashers, and other devices to facilitate the safety of the public and efficiency of traffic. The City of Orange expects consulting firms to have thorough knowledge in traffic signal, ITS systems, street light design to perform required services. Firms are also expected to understand federal/state/local fund ing and policies, as well as Orange County Transportation Authority (OCTA) Comprehensive Transportation Funding Program (CTFP) requirements. The ideal firm(s) will have expertise in the areas above or may specialize in one or more subareas and will be capable to provide technical services associated with the general traffic engineering needs of the City of Orange.

All design work and improvement plan check services shall be performed by or under the responsible charge of a California License Professional Engineer (Civil, Traffic, and/or California License Land Surveyor as applicable) eligible to prepare and sign suc h plans. Successful firms will be required to enter into the City’s standard professional services agreement (attached) and obtain an Orange business license. Any changes requested to the City’s standard agreement must be noted in the response to the RFP for the City’s consideration.

Each specific assignment under an on-call engineering services contract will be compensated on either lump sum or time -and-materials basis. The method of compensation will be specified in writing by the City at the time the assignment is given.

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Generally, response times related to plan checks for the initial review shall be completed within ten (10) working days, unless otherwise directed by the City. Each subsequent plan check shall be completed within 5 working days unless otherwise directed by the City.

The scope of work will vary by project, and will be further defined in a project specific request by the City of Orange, but may generally include the following:
• Design Plans – Develop or assist with development of final design plans associated with traffic signals and street light systems. These plans include, but are not limited to: traffic signal plans, Intelligent Transportation Systems plans, traffic signal interconnect p lans, and street light plans.
• Program Management / Construction Management / Construction Inspection – Services related to the City’s Capital Improvement Program, which will typically include traffic signal and street light improvements, but may also include ancillary roadway rehabilitation, roadway widening, ADA access and handicap ramps, parkways, drai nage and drainage structures, storm drain utilities, signage and striping, parks, and other miscellaneous facilities. A thorough understanding of the NPDES regulations and grant regulations, including Federally funded program compliance is required. Project manager and inspector must be able to coordinate with outside agencies such as adjacent cities, Caltrans, and various utility companies.
• Transportation Analysis – Specialized traffic studies to assess proposed projects within a short time frame. Typical studies would include travel demand or traffic forecasting of proposed roadways, street widening or intersection improvement projects. Studies will analyze diversion of traffic due to substantial long term construction projects. Analysis will incorporate pedestrian and bicycles. Additional studies could be needed to provide technical support for grant and funding applications.
• Traffic Signal Corridor Coordination Studies – Conduct studies that analyze the performance of traffic signal timing on street corridors. These studies shall include before and after analysis to quantify the level of improvement to the expected as a result of the project.
• Simulation Modeling – Provide computer simulation of corridors or road networks as needed utilizing microsimulation software. Training may also be included with these projects.
• Traffic Counts – Perform data collection as needed within short time frames including ADT’s, 12 -hour counts, intersection turning movement counts, occupancy rates, speed/delay runs, pedestrian and bike counts, parking turnover, etc. • Statewide Planning Efforts – Specialized studies and analysis in support of various regional and statewide initiatives involving traffic signal improvements, timing, and coordination.
• Research and Outreach – Assist staff in producing reports and making presentations on transportation related topics.
• Neighborhood Traffic Calming – Assist staff in processing requests for traffic calming measures. This includes but is not limited to street and neighborhood evaluation, data collection, recommendations, design, and coordination/communication with residents. • Review for Private Developments – Assist staff in reviewing plans and reports for private development projects. This includes but is not limited to: traffic signal plans, striping plans, street light plans, and various traffic studies. Coordination with project owners or design teams on behalf of the City may be requested.

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Deliverables

The specific scope of work for each task/project will be provided in a written transmittal from a City of Orange representative along with, in most cases, a follow-up phone call and, if necessary, a meeting to discuss the specific needs of the assignment. Within five business days of receipt of transmittal, the Consultant will be expected to provide the City with a proposed level of support along with a NOT TO EXCEED cost. A fully-executed amendment to the on-call contract may be required along with an authorization to proceed prior to commencement of work.

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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The following summarizes key team members including their years of experience, responsibility , availability, and current/on - going projects.

Key Team Members Current/On-going Projects

CARLOS ORTIZ, PE, TE, PTOE
YEARS OF EXPERIENCE: 36
RESPONSIBILITY: PROJECT DIRECTOR responsible for
ensuring staff availability and resources throughout the life of the project. | AVAILABILITY: 60%
 CVAG Regional Traffic Signal Synchronization, Phase II and III (Coachella Valley, CA)
 On-Call Traffic Engineering Services (Riverside County, CA)  US 50 Intelligent Transportation System (Placerville, CA)

JOHN DORADO, PE
YEARS OF EXPERIENCE: 26
RESPONSIBILITY: PROJECT MANAGER will be
responsible for coordination, deliverables, and to
support City staff. TASK LEADER for Traffic &
Transportation Studies; 3rd Party Traffic Study Review
AVAILABILITY: 75%
 Traffic Signal Upgrades (HSIP Cycle 9) Project (Oceanside, CA)  On-Call Traffic Engineering Services (Claremont, CA, Riverside County, CA, and Huntington Beach, CA)
 Citywide ITS/Adaptive-Responsive Traffic Control Upgrade (Monterey Park, CA)
 HSIP Cycle XI Citywide LPI Signal Timing Implementation and Engineering Design Project (Riverside, CA)

MADELEINE ORTIZ
YEARS OF EXPERIENCE: 9
RESPONSIBILITY: ASSISTANT PROJECT MANAGER will be
responsible for coordination, deliverables, and to
support City staff. | AVAILABILITY: 70%
 Citywide ITS/Adaptive-Responsive Traffic Control Upgrade (Monterey Park, CA)
 HSIP Cycle XI Citywide LPI Signal Timing Implementation and Engineering Design Project (Riverside, CA)
 Citywide ITS/Adaptive Upgrade (Alhambra, CA)

JOHN COX
YEARS OF EXPERIENCE: 26
RESPONSIBILITY: TASK LEADER for Traffic Interconnect/
Communications/ITS Design and PS&E
AVAILABILITY: 70%
 CVAG Regional Traffic Signal Synchronization, Phase II and III (Coachella Valley, CA)
 On-Call Traffic Engineering Services (Riverside County, CA)  US 50 Intelligent Transportation System (Placerville, CA)

JOSE GUEDES, TE
YEARS OF EXPERIENCE: 35
RESPONSIBILITY: TASK LEADER for Traffic Signal
Operations | AVAILABILITY: 70%
 Olympiad-Felipe RTSSP (Mission Viejo, CA)
 On-Call Traffic Engineering Services (Glendora, CA)
 Citywide ITS/Adaptive Upgrade (Alhambra, CA)
 Citywide Signal Assessment and Master Plan (Upland, CA)

JONATHAN DELGADO, PE
YEARS OF EXPERIENCE: 12
RESPONSIBILITY: TASK LEADER for Traffic Control And
Plan Check Review & Grant Applications
AVAILABILITY: 70%
 On-Call Traffic Engineering Services (Claremont, CA, Riverside County, CA, and Huntington Beach, CA)
 CVAG Regional Traffic Signal Synchronization, Phase II and III (Coachella Valley, CA)
 Citywide Engineering and Traffic Survey (Glendora CA)

CHRIS BUSCARINO, PE
YEARS OF EXPERIENCE: 35
RESPONSIBILITY: TASK LEADER for Civil Design and
Drainage | AVAILABILITY: 65%
 Mission Inn Roadway Improvements (Riverside, CA)
 County of Riverside On-Call Traffic Engineering (Riverside County, CA)
 Rosemead Blvd at I-10 Fwy Westbound Ramps (Rosemead, CA) G.1.1 OUR SUBCONSULTANTS
We bring outstanding professional firms to support us on this project , as needed . The table below indicates the professional services that will be provided by each subconsultant and each firm’s contact information.

Counts Unlimited, Inc | PO Box 1178, Corona, CA 92878 | Mr.

Abe Campos; Ph: 951-268-6268 |
[email protected] | DIR 1000540799
Services to be Provided: Traffic data collection including Speed Survey, ADT, turning movements, and travel time data Support
Counts Unlimited, Inc. specializes in traffic data collection and has been serving the Southern California area for the past 28 years. Their primary goal is to provide accurate and comprehensive traffic data collection services at a reasonable cost to the transportation engineering community throughout Southern California. 199

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CL Survey & Mapping, Inc. | 400 East Rincon Street, Suite 202, Corona, CA 92879 | Mr. Lam Le, PLS; Ph: 909-484-4200
[email protected] | DIR 1000007166
Services to be Provided: Topographic Survey, Mapping, Right- of-Way Engineering, Legal Descriptions, and Easements
Support
CL Survey & Mapping, Inc. was founded in 2007 by Lam Le, PLS and Dan Calvillo, PLS. CL Surveying & Mapping is a Certified DBE, MBE and SBE Land Surveying Firm. Their teams of qualified and experienced licensed surveyors that prepare Records of Survey, Engineering Drawings, Stake -out Services, As-built Surveys, Parcel Maps & Parcel Map Exemption Applications (Lot Line Adjustments), Tract Maps, Legal Descriptions, ALTA Surveys.

CR Associates | 714 W Olympic Blvd., Ste. 609| Los Angeles, CA 90015 | Mr. Trevor Briggs, PE; Ph: 949-205-7250
|[email protected] | DIR 1000020628
Transportation Planning /Grant Application Assistance/Vehicle Miles Traveled (VMT) Analysis
Chen Ryan Associates , Inc., provide s a fully multimodal approach for every project. Thier services include traffic engineering, traffic operation s, CEQA/VMT Analysis , mobility stud ies, parking analysis, grant applications, active transportation planning & design, roadway, drainage, and complete streets.

G.2 OUR RANGE OF SERVICES
ADVANTEC provides the full range of services that meets and exceeds the requirements for this on -call contract.

Traffic Engineering and Intelligent Transportation System (ITS) Design Services ADVANTEC has an outstanding reputation in traffic engineering and ITS planning and design. Members of the firm have extensive project experience working directly for municipal, county, state, and federal agencies and providing consulting services to private clients. ADVANTEC's specific traffic engineering and ITS design services include:
 Signing and Stripping
 Stage Construction/Traffic
Handling
 Traffic Signal Systems
 Traffic Signal Communication
Systems
 Intelligent Transportation Systems
 Traffic Surveillance Systems
 Ramp Metering Systems
 Dynamic Message Signs
 Video Surveillance/Detection
Systems
 Signal Timing and Coordination
 Lighting Systems
 Utility Relocation Coordination
 Traffic Management Centers
 Agency Permitting
 Shop Drawings Review
 Preparation of Record Drawings
 Contract Administration
 Shop Drawings Review
 Construction Management
 Construction Inspection
Traffic Studies and Transportation Planning
ADVANTEC emphasizes traffic planning and design techniques to satisfy the requirements of a study site's traffic while minimizing the impact on non-site traffic. This is accomplished by utilizing any or all of the following external study site traffic anal yses:
 Before & After Travel Demand
 Traffic Impact Analysis
 Intersection Level Of Service
Analysis
 Bicycle/Equestrian/Pedestrian
 Trail Systems
 Traffic Signal System Evaluation
 Circulation Analysis
 Parking Analysis
 Engineering and Speed Survey
 Conceptual Plans
 Safe-Route to School
 Traffic Signal Communication Master
Plan
 Traffic Signal Warrants
 Lane Storage Analysis
 Sight Distance Analysis
 Community Outreach
Traffic Signal Timing, Coordination and Operations
ADVANTEC strives to improve traffic progression and minimize travel delays for the public. When it comes to signal timing, coordination, and operations, we review all critical traffic signal, timing parameters, and detector attributes and settings to ensure optimal and safe traffic signal operation at all project intersections for both coordinated and free operation. Some of the key traffic signal synchronization elements include:
 Signal Timing
 Signal Operations
 Signal Implementation
 Signal Synchronization
 Signal Optimization and Fine Tuning
 Before and After Studies
 Measurements of Effectiveness
 Arterial Level of Service
 Greenhouse Gas Emissions
Reporting
 Minimum Greens
 Pedestrian crossing distance
 Pedestrian crossing speed
 Yellow times and All-red times
 Detection parameters
Transportation, Municipal and Civil Engineering
ADVANTEC’s transportation, municipal and civil engineering team has an outstanding reputation for providing our clients with complete, thorough, and constructible designs. Our senior engineers are on the leading edge of roadway design, and bring recent experience with complete streets, active transportation, and road diets. Our experience includes work on:

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 Freeway/Interchange Design  Project Study Reports, Project Reports, Fact Sheets and FNM-76
 Storm drain and Drainage Design
 Grade Separation and Railroad Grade
Crossing
 Roadway Safety Audit
Bicycle & Pedestrian Facilities
 Transit facilities
 Intersection Improvements
 Complete Streets
 Active Transportation
 Value Engineering
 Arterial Highway Design
 Pavement Rehabilitation
 Site Development
 ADA Ramp and Sidewalk
Obstruction Retrofit
Other Professional Services
ADVANTEC has extensive experience providing other professional services to our public and private clients as part of small - and large-scale project delivery, including:
 Project Coordination  Construction Management
 Grant Application Services
 Renderings
 City Council Presentation
 2-D and 3-D Simulations
 Plan Check Services
 Traffic / Transportation
Studies Review
 Utility Notification &
Coordination
 Staff Augmentation
G.3 Project Specific Experience
We have prepared the following matrix outlining similar current projects and recently completed projects and their associated elements of work.

PROVEN EXPERIENCE FOR EVERY

MAJOR MUNICIPAL

TRAFFIC/TRANSPORTATION

PLANNING & ENGINEERING NEEDS
Grant Applications
Transportation /
Traffic Studies / Traffic
Calming
Conceptual /
Preliminary Design
Street Improvements
Signing and Striping
Traffic Signals
Improvements
ITS Planning & Design
Traffic Signal Timing &
Synchronization
Stage Construction /
Traffic Handling
Construction Support
Plan Checking Services
On-Call / As-Needed
Services
City of Orange On-Call Traffic
Engineering Services
City of Mission Viejo Public Works/
Public Services Professional Consultant

City of Mission Viejo Design Services for
Olympiad Rd-Felipe Rd TSSP
OCTA Los Alisos Blvd Route RTSSP
City of San Clemente On-Call Traffic
Engineering Services
City of Anaheim
On-Call Traffic Engineering Services
City of Irvine
On-Call Traffic Engineering Services
City of Huntington Beach
On-Call Traffic Engineering Services
City of Laguna Beach
On-Call Traffic Engineering Services
City of Newport Beach
On-Call Traffic Engineering Services
City of Claremont On-Call Traffic
Engineering Services
City of Pomona On-Call Traffic
Engineering Services
City of Palm Desert On-Call Traffic
Engineering Services
Riverside County On-Call Traffic
Engineering Services

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G.4 PROJECT MANAGEMENT APPROACH
ADVANTEC’s proposed project team is committed to providing high-quality, responsive Traffic Engineering Services, Traffic Signal Operations Services, Transportation Engineering Services and Traffic Signal interconnect System Support to the City of Orange .

With a deep understanding of the City’s unique transportation challenges and opportunities, ADVANTEC’s objective is to leverage our extensive technical expertise and innovative solutions to address current and future transportation needs. We aim to be a trusted partner to the City, offering comprehensive support throughout all phases of each project, from initial planning and design to implementation and ongoing maintenance. Our approach is centered around facilitating smooth project execution, ensuring tha t each project is completed on time, within budget, and to the highest standards of quality and efficiency. By integrating cutting- edge ITS technologies and advanced traffic engineering principles, we strive to enhance Orange 's transportation infrastructure's safety, mobility, and sustainability, ultimately improving its residents' and visitors' quali ty of life.

Project Management Work Plan Process and Methodology
Our Project Manager, Mr. John Dorado, PE, and key task leaders are expected to serve in their respective roles throughout the agreement. ADVANTEC has significant experience working on simultaneous tasks for clients under as -needed contracts and on multiple tasks associated with larger projects. This is the nature of our business, and Mr. Dorado has demonstrated his ability to manage and maintain budgets and schedules while working on concurrent projects. Mr. Dorado will be the city's primary point of contact. He will be supported by experienced California registered Civil and Traffic Engineers and other qualified professionals capable of managing day-to-day tasks under this contract.

Typical Project Methodology
ADVANTEC’s approach providing
professional consultant services is based on
years of project experience completing On -
Call Traffic Engineering Services for public
agencies across Southern California.

Through this experience we have developed
a logical, efficient approach that blends
basic principles of traffic, transportation,
and civil engineering with our fresh, creative
thought process. Our methodology
approach will provide us with cost control
measurements, development of quality
products, and ability to meet the task order
or project schedule. In addition, our
methodology approach offers the entire
team our communication, cooperation,
commitment, responsiveness, and
requirement process on each project or task
order. The graphic on this previous page
illustrates our process once a task order is requested. One key element to our success is communication with the City’s Proje ct Manager from task order beginning to end to make sure that the City stays current on design issues. We understand the importance of responding quickly so that accurate decisions can be made. Recognizing that each proje ct will develop its own challenges and unique tasks based on location, and that the breadth of study area and design issues will vary from project to project, we generally follow a similar approach when initiating a project task:
1) Understand the City‘s Goals: In order to be successful on any project, it is vital that the Project Manager and Task Leaders understand the final product. We will meet with City of Orange staff to learn what the important issues are on each task order. We will understand the budget, schedule, and scope of work before planning the project so that we can begin to formulate a detailed scope of work and identify critical path issues. 2) Prepare a Detailed Work Plan: We will define all project tasks, their relationship with one another, and their associated time frame for completion. We will develop a list of needs to identify specialized expertise required to maintain the schedule and complete tasks. Budgets will be established for each task to ensure the project team stays on track. We will provide City staff with a detailed Project Schedule. In addition, we will provide the City of Orange with our Project Management Plan, Quality Control/Quality Assurance Plan, and Resource Plan.
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Project Execution
Following notice to proceed, we will coordinate resources, oversee the completion of technical tasks, and keep the project team and stakeholders informed of the project’s status and any new findings. Our Project Manager will continuously monitor the project’s progress, budget, and schedule to identify areas requiring attention. Virtual meetings will be held with the City’s project manager and key stakeholders every month to identify issues early and inform everyone of the project’s status. ADVANTEC uses var ious project management tools to give all team members and City staff access to archived deliverables, milestone schedules, to-do lists, and a history of project communications , further fostering a collaborative working environment.

Final Project Delivery and Closeout
As each project or task order ends, Mr. Dorado will confirm that all final deliverables have been provided. These include all digital files and hard copies in the City’s preferred format. Final invoices will be processed quickly to facilitate contract adminis tration.

Experience Working with Concurrent Task Assignments
ADVANTEC takes great pride in our long-standing history of providing as-needed and extension of staff services for public sector clients. In Southern California, we have provided these services for the cities of Orange, Corona, Huntington Beach, Irvine, Mission Viejo, San Clemente, Anaheim, Newport Beach, Laguna Beach, Claremont, Pomona, Diamond Bar, Long Beach, Lawndale, County of Riverside, County of Los Angeles, and Caltrans, as well as several other public agencies t hroughout California. Our staff is accustomed to meeting demanding project schedules by pooling our resources from skilled staff throughout the region, when necessary, to ensure our clients are provided the highest quality of service and on-time performance. We balance our workload, availability, and deliverables every week. Our key personnel and support staff have similar management, planning and design experience; therefore, we can work on concurrent tasks, and have the flexibility to bring other staff together to meet project deliverables.

G.5 PROJECT MANAGEMENT TOOLS
A strong project management and
communication plan is critical to
contract/project success. Providing access to
the right team at the right time is essential to
any on -call contract. Through experience on
other on -call contracts, we will provide
seamless execution on each and every project
or task order. Our project management
communication plan establishes the chain of
command for the team involved in any and all
task orders, providing well -defined roles and
responsibilities. Our Project Manager, Mr. John Dorado, PE, is the single point of contact for all task order initiation and contract discussions. The Entire Team is Highly Experienced in On -Call and Task Order -Driven Contracts. We understand the need to be responsive to the requirements of such contracts with fas t mobilization, as demonstrated through our ability to complete task orders through previous On-Call Contracts with other agencies.

To ensure a fast response with the right resources on task orders, our project manager will meet regularly with City of Orange staff to discuss upcoming projects or tasks that may require consulting services through this contract. Upon issuance of a ta sk order, our Project Manager and selected ADVANTEC Team members will meet with the responsible City’s personnel to define the project scope. A detailed work plan will then be developed by the ADVANTEC team, reviewed, negotiated, and approved by the contract and/or project managers. This establishes the work parameters and defines the scope of work, schedule, budget, and deliverables for each task order.

As part of the project management plan, we ensure our deliverables are of the highest quality before being submitted to the City. They must initially pass our internal quality review process which consists of a series of separate internal reviews before any project deliverable is provided for review to a Client. Following the City’s review, the comments are addressed, and the proc ess is repeated. ADVANTEC’s internal program to track progress, maintain quality control, and schedule are led and orchestrated b y the Project Manager with all project personnel participating directly in the process as independent reviewers. 203

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Internet Based Tools and Project Management Software
ADVANTEC utilizes the Microsoft Suite of software including OneDrive which provides online access for all software that we typically utilize , such as Outlook for email, Word, Excel, PowerPoint, others. We also use Ajera for project management and accounting software to track tasks and budgets.

In addition, ADVANTEC's latest strategy to maintain coordination, task order status, and deliverables is to create and maintain a file-sharing portal to be used for project correspondence, file transfer and repository, and schedule management. This helps all staff internally and provides a singular location where the City can go to find status on all task orders, action items, deliverables, outstanding items, schedule, and next steps. We are currently using Microsoft Teams on similar projects, which has been effective. We will discuss this platform and our options with the City prior to implementation.

G.6 QUALITY ASSURANCE/QUALITY CONTROL
The ADVANTEC Team’s QA / QC Program is a continuous process used not just at project milestones, but also on a daily basis as workflows from desk to desk, discipline to discipline and consultant to client. Our Project Manager and task leaders will oversee their staff on a daily basis. We will identify key contacts for ease of inquiries regarding project status. Mr. Dorado will work with the management and implementation of our QA/QC plan. A sampling of these policies and procedures is identified below.

Policy Approach
Defined roles and responsibilities of key
staff
 Specify individual responsibilities for each of the positions in the QA/QC organization structure; QA/QC training for all project staff holds overall team QA/QC kick off meeting to review QA/QC plan and expectations.

Dissemination and retention of pertinent
reference information
 Establish process for flow of project documentation to key staff and document control procedures (e.g., scope of work, invoice/progress reporting, meeting minutes/action items, deliverables, etc.).

Expectations of internal/external Project
Team and design interface meetings
 Develop consistent meeting minutes, action item tracking, and issue resolution log format.

Expectations for regular “over the shoulder”
reviews by Discipline/Task Manager
 Define protocols for continuous review process during plan/document preparation to ensure multiple discipline involvement.

Inter-disciplinary coordination and shared
work elements
 Establish weekly or biweekly planning and design meetings. Inter - disciplinary exchange of plans prior to milestone submittals for joint review ensuring plan and work consistency.

Milestone checking of calculations, reports,
and plans
 Assign qualified, experienced independent review staff.  Perform checking, revisions and back checking in a coordinated manner considering standards, project scope, technical accuracy, format, presentation, and previous review comments.

Quality Control Review Checklists  Require all design disciplines to implement pertinent checklists in the preparation of project deliverables.

G.7 OUR ABILITY TO MEET PROJECT SCHEDULE AND BUDGETS
Project controls provide the critical information needed to manage a Project or Task Order through to completion on schedule and to ensure that projects or task orders are completed within budget. The following project control measurements are used by our Project Manager and Task Leaders.

Schedule Control - We understand the importance of a project schedule as a critical tool in the management of a project. There are several key elements that maximize the effectiveness of our Microsoft project schedule including:
 Information should be easily communicated and understood;  Commitment is obtained from each functional leader and the project team;  Inter-relationship of tasks is shown, including internal QC/QA and agency review periods;  Easy and flexible to update; and
 Office wide correlations of staffing and project commitments are considered.

Specific critical path items or key critical decisions that affect project deliverables will be identified on a continual basis to ensure the project schedule is met. We will promptly notify the City of any changes in anticipated project progress. This approach also allows the City to schedule staffing for their reviews in advance and avoid any rescheduling that would delay other projects. 204

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Budget Control - The project scope of work will serve as the basis for the development of work breakdown structure (WBS) and the project schedule. A budget expressed in hours and dollars will be established for each task and subtask in our project c ost accounting system ( AJERA). Our Project Manager and ADVANTEC’s Task Leaders have real-time access to this cost data from his desktop computer enabling continuous monitoring of project costs. The WBS budget and schedule will be combined into a time phased budget to allow for measuring progress and comparing planned versus actual expenditures. Earned values will be computed for all activities and assessment of budgeted cost of work scheduled, budgeted cost of work performed, actual cost of work performed and estimates to complete will be developed. This data will be reviewed with our key task leaders to allow for continuous monitoring, identify early warnings of budget or schedule issues and develop required corrective actions to mitiga te any potential schedul e delays. A complete Monthly Progress Report will be prepared aligned with each task order and will describe work completed that period, work to be completed in the subsequent period and identification of significant schedule or cost matters that are of critical nature.

G.8 ABILITY TO MANAGE AND DRAW UPON MULTI-DISCIPLINARY STAFF TO ADDRESS REQUESTED SERVICES The ADVANTEC Team's management approach has
been proven on past similar On-Call Services to be
effective in meeting or exceeding client goals for
completing assigned projects on or ahead of schedule
and within or below budget. Comprehensive work
planning and developing a proactive project team
relationship will be critical to the successful
management and delivery of this project. Depending
on the requested task or service, the ADVANTEC Team
has a depth of resources that will meet the City's
needs. The as signed staff includes personnel from
ADVANTEC and our subconsultants. The figure shown
illustrates our project organization and task order
request process with the City, our project team, key
personnel, and subconsultants . Key elements of
ADVANTEC’s management approach include the
following:

U
NDERSTANDING C ITY ’ S O BJECTIVES
Prior to initiating our efforts, the ADVANTEC Team will have a thorough understanding of the City of Orange
objectives in order to successfully meet the project
milestones. Our Project Director, Project Manager,
and Task Leaders will work closely with the City of
Orange to identify specific goals, objectives, and
critical issues. Based on the requested service,
ADVANTEC will coordinate with our staff, key
personnel, and subconsultants to determine the
required discipline(s) to complete the task(s).

C OMMITMENT TO P ROVIDE R ESOURCES
ADVANTEC is committed to providing our Key Staff
and Support Staff as indicated in our Organizational
Chart. Our Team has the ability and expertise to
perform the proposed work within the time limits of
the project, considering their current and projected
workload and assignments. Our senior management
Team meets weekly to discuss projects and number of
hours assigned to each of our staff and to ensure our
deliverables are submitted on time and in some cases,
if we need to expedite the deliverables. The proposed
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key team members are intended to serve in their respective roles throughout the duration of the agreement.

C RITICAL P ATH M ETHOD S CHEDULING
On a monthly basis, our Project Manager will submit an updated four- week horizon schedule reflecting planned work. Our Project Manager will promptly notify the City’s Project Manager of any changes in anticipated project progress and will submit an updated detailed Project Schedule to the City. Specific critical path items or key critical decisions that may affect the project will be identified on a continual basis to ensure the project schedule is met. This approach also allows the City to schedul e staffing for its reviews in advance and avoid any rescheduling that would delay other projects .

SECTION H: WORK PLAN
H.1 PROJECT UNDERSTANDING
The City of Orange intends to contract with a qualified firm to provide professional On-Call Traffic Engineering Services for a contract term of three (3) years, with the possibility of two (2) additional annual renewals. ADVANTEC will provide, at a minimum, all of the services outlined in the RFP. The ADVANTEC Team includes senior licensed Civil, Traffic, and Electrical Engineers with experience providing full-spectrum services for the City to utilize as-needed under this contract.

ADVANTEC has experience working with the City of Orange under their On -Call Traffic Engineering Services contract, where we provided PS&E for the Katella Avenue Signal Network Extension Project. The improvements included new fiber optic cable, ethernet switches, controllers, CCTV cameras, wireless radios, controller cabinets, battery back -up systems, service enclosures, and GPS EVPs. Under the on- call contract, we prepared the grant application and secured funding for the Tustin Avenue-Rose Drive Regional Traffic Signal Synchronization Project (RTSSP) via OCTA's Project P program; and we provided design and signal operations services for the Katella Avenue Signal Network Extension project. In addition, we worked with the City of Orange on the Garden Grove Boulevard RTSSP, where we work closely with City staff through the planning, design, and implementation of traffic signal, ITS, and signal timing improvements on this design -build project. With this experience, ADVANTEC has a thorough understanding of the City's roadways, traffic, and transportation system, including their signal timing and operations.

H.2 EXPERIENCE AND APPROACH TO PERFORM SIMILAR ON-CALL TRAFFIC ENGINEERING TASK ORDERS It is anticipated that under this On- Call contract, ADVANTEC will provide professional services as indicated in the RFP including, but not limited to, the following items listed below. The table below highlights our experience, approach and/or preparation to deliver specific project assignments or Task Orders that is anticipated under this contract.

Requested
Scope of
Services ADVANTEC's Experience and Approach to Perform the Work Traffic
Engineering
Design Plans
 ADVANTEC will prepare plans, specifications, and estimates ( PS&E) for all traffic/transportation engineering related projects, such as street lighting, signing and striping, traffic control, traffic signal, active transportation, ITS and civil design.
 The design plans will include all base mapping, as -built information and utilities, and all existing and proposed traffic signal poles and equipment, communication infrastructure, battery backup systems, signal heads, pedestrian heads, video detection came
ras, detection, pole schedules, conductor schedules,
construction notes, and any details necessary to facilitate the installation and construction of the project improvements.
 ADVANTEC will prepare the project Technical Specifications and Bid Documents for the associated improvements based on Caltrans Standard Specifications and Standard Plans, latest City- approved Standard Specifications for Public Works Construction and the latest City Design Criteria and Manuals, Standard Special Provisions and Standard Drawings, and the California Manual on Uniform Traffic Control Devices (CAMUTCD). The technical specifications will include an itemized bid schedule, bid item descriptions, and payment methods.
 ADVANTEC will prepare construction quantity take -offs and construction cost estimates for the proposed project improvements. The unit costs will be based on current cost data. Preliminary and final quantities and construction cost estimates will be provided to the City. 206

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Program
Management/
Construction
Management/
Construction
Inspection
 ADVANTEC will provide comprehensive inspection services for the construction of traffic signals and street lighting systems, ensuring compliance with design specifications, safety standards, and regulatory requirements, while also monitoring quality contro l, progress, and workmanship throughout the construction phase.
 ADVANTEC will assist the City with overseeing and coordinating all phases of construction, from pre - construction planning to project completion, including managing schedules, budgets, quality control, and safety standards, while providing technical expertise in construction engineering.

Transportation
Analysis
 ADVANTEC will provide traffic engineering studies, which summarize: the existing and proposed conditions, references requirements and assumptions, intersection, roadway, and circulation analysis, and recommendations. Supporting technical data and graphical illustrations will be included in the reports.  ADVANTEC will conduct specialized transportation analysis studies, which involve evaluating traffic patterns, assessing transportation system capacity, identifying potential issues, and providing data -driven recommendations to enhance efficiency, safety, a nd sustainability of transportation networks for specific projects or areas.

Traffic Signal
Corridor
Coordination
Studies
 ADVANTEC will prepare traffic signal timing plans for both existing and new timings at all of the intersections operated and maintained by the City. ADVANTEC is well versed in preparing new signal timing plans that include minimum green time, walk times an d flashing don’t walk times based on pedestrian crossing distance and speed, yellow times, all-red times, and detection parameters. Provide signal system evaluation, modeling, and optimization.
 ADVANTEC strives to improve traffic progression and minimize travel delay to the public. We prepare optimized timing/implement/fine -tune, and as system operators (monitor system operations and implement changes to accommodate revised traffic conditions). This extends to preparing traffic signal coordination timing plans on various corridors, citywide, and regionwide (if necessary).

Simulation
Modeling
 ADVANTEC will provide computer simulation of corridors or road networks using microsimulation software such as Synchro to analyze traffic flow, congestion, and operational performance. This may involve modeling different traffic scenarios, identifying potential bottlenecks, and recommending improvements.  Additionally, ADVANTEC may include training sessions for staff on the effective use and interpretation of the simulation software to ensure ongoing proficiency in traffic analysis.

Traffic Counts  Our subconsultant Counts Unlimited will assist with collecting Average Daily Traffic (ADT) counts, conducting 12- hour traffic counts, intersection turning movement counts, occupancy rates, speed and delay runs, as well as pedestrian and bike counts, and pa rking turnover assessments, to support transportation planning and engineering analysis.

Statewide
Planning
Efforts
 ADVANTEC has extensive knowledge, understanding, and experience with state and federal funded projects. ADVANTEC’s staff maintains an on -going dialogue with local, regional, and state jurisdictional agencies and continually keeps abreast of the changing requirements and procedures of the Federal, State, and local agencies.
 This includes identifying and preparing local, Orange County, State, and Federal grant opportunities.

Research and
Outreach
 ADVANTEC will conduct research and outreach support by assisting staff in gathering relevant data, producing comprehensive reports, and preparing presentations on transportation-related topics, ensuring clear communication of findings and recommendations to stakeholders, decisi on-makers, and the public.  This also includes engaging with community stakeholders, organizing outreach events, and facilitating public meetings to gather input, address concerns, and promote awareness of transportation initiatives, ensuring transparency and fostering collaboration throughout the project lifecycle.

Neighborhood
Traffic Calming
and Warrants
 ADVANTEC will conduct comprehensive neighborhood traffic calming studies, which involve analyzing existing traffic patterns, identifying problem areas, and evaluating the impact of various traffic calming measures such as speed bumps, traffic circles, and signage. The study will also include stakeholder engagement, public outreach, and the development of recommendations aimed at improving safety, reducing traffic speeds, and enhancing the quality of life for residents in the affected areas. We've recently prepared a citywide traffic calming manual for the City of Claremont, and will use this experience to help the City to meet their public needs.
 ADVANTEC will prepare Traffic Signal Warrant Studies at various intersections as requested by City staff.

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analysis will be prepared using the latest California Manual on Uniform Traffic Control Devices (CAMUTCD).

Based on our evaluation, the recommendations will be provided.  ADVANTEC will prepare an All-Way Stop Warrant Studies at various intersections as requested by City staff.

The All-Way Stop Warrant analysis will be prepared to determine if an All -Way Stop is warranted. The analysis will be prepared using the latest California Manual on Uniform Traffic Control Devices (CAMUTCD).

Based on our evaluation, the recommendations will be provided.  ADVANTEC will prepare a left -turn phasing analysis determine if protected left turn phasing or other (permissive, protective- permissive) is necessary at each signalized intersection. There are five different guidelines that can used to determine the proper type of left turn phasing, this includes: 1) Federal Highway Administration’s (FHWA) “Signalized Intersections – Informational Guide”; 2) NCHRP Signal Timing Manual, Second Edition; 3) the California Manual on Uniform Traffic Control Devices (CAMUTCD); 4) the Highway Capacity Manual (HCM), or 5) Institute of Transportation Engineers (ITE). Each guideline uses slightly different metrics to consider left turn control, yet are similar in that they all consider the volume-to-capacity (v/c) ratio for the permissive left turn as a function of the opposing traffic flow.  ADVANTEC will assist the City with addressing traffic requests, preparing work orders, making traffic observations and discussing findings with staff to further determine next steps, and preparing staff reports.

Review for
Private
Developments
 ADVANTEC will assist staff with reviews of third party traffic impact studies and for site plan reviews for new development or other that pertain to Traffic/Transportation Engineering items as indicated in the RFP.  ADVANTEC will assist staff with reviews of traffic control and street lighting design plans for new development or other that pertain to Traffic/Transportation Engineering items as indicated in the RFP.

Grant
Application
Services
 ADVANTEC has experience and will assist staff with grant applications and review. This includes field review, site analysis, intersection and corridor analysis, crash analysis, and preparation of exhibits, preliminary design, cost estimates, and recommenda tions and other as required per each grant. We prepared the grant application for Tustin-Rose RTSSP grant , in which the City was awarded. W e recently assisted Mission Viejo with OCTA's Intersection Capacity Enhancement (ICE) grant application, and they were selected for the next funding period.

On-Site
Support
Services
 ADVANTEC will provide staff extension services for the City of Orang e, which may include plan checking, reviewing and evaluating traffic-related designs, ensuring compliance with local standards and regulations, and providing technical recommendations to support efficient and timely project approvals. Additionally, this service may extend to provid e support in traffic analysis, project management, and other tasks as needed to enhance the department's capacity. We are currently providing on- site staff support for the cities of Huntington Beach and Upland, and have provided similar services for other agencies.

Traffic Control
Plans and
Stage
Construction
Design
 ADVANTEC will prepare plans, specifications, and estimates (PS&E) related to the project improvements and traffic control and stage construction design.
 ADVANTEC layout roadway base mapping based on our research of record drawings and field review.

ADVANTEC will extend the limits of the roadway base plans to ensure that the travel lanes are aligned at intersection crossings, and to provide proper transitions along each approach (if necessary). The plans will show existing and proposed signing and striping related to traffic control and stage construction design.

The plans will also identify existing features to remain, existing features to be removed, and new features to be installed.
 Pedestrian and bicycle detours will be provided as necessary.  Traffic Control And Stage Construction Design will be prepared at 1” = 40’ scale, dual tier format and in accordance with standards set forth by the City , latest California Manual on Uniform Traffic Control Devices, latest Caltrans standard plans and spec ifications, and current American with Disabilities Act requirements.

SECTION I: REFERENCES
I.1 RECENT EXAMPLES OF PROVIDING CONSULTANT SERVICES TO OTHER PUBLIC AGENCIES The following table highlights a brief description of similar As-Needed or On-Call Professional Consultant Services provided by ADVANTEC to agencies within the last three (3) years in Southern California . 208

1200 Rossevelt • Irvine • CA 92620 • (949) 861-4999 • www.advantec-usa.com Because We Care!

Because We Care

July 22, 2025

Wanda Alvarez
City Clerk Office
300 E. Chapman Avenue
Orange, California 92866

Subject: Proposal for Request for Proposal (RFP) No. 24-25.24: City of Orange On-Call Traffic Engineering Services

Dear Wanda,
ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit the accompanying Cost Proposal / 2025 Billing Rates, in response to the Request for Proposals (RFP) for On -Call Traffic Engineering Services issued by the City of Orange . A “Detailed Cost Proposal” and specific scope of services will be provided for each assigned Task Order based on our 2025 Hourly Rates. Our Cost Proposal is prepared in conjunction with the technical proposal, which is provided under a separate cover.

We appreciate this opportunity to work with the City of Orange.

Sincerely,

Carlos Ortiz, PE, TE, PTOE
Chief Executive Officer
ADVANTEC Consulting Engineers, Inc.

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ADVANTEC Consulting Engineers

1200 Roosevelt | Irvine | CA 92620
T 949.861.4999 F 949.502.5522 www.advantec-usa.com

Hourly Rates
Effective January 2025

Classification Rate
Principal $390 / hour
Senior Project Manager/Senior Engineer VIII $330 / hour Senior Project Manager/ Senior Engineer VII $270 / hour Project Manager/ Senior Engineer VI $230 / hour
Project Manager/ Engineer V-3 $210 / hour
Project Manager/ Engineer V-2 $190 / hour
Project Manager/ Engineer V-1 $170 / hour
Associate Engineer IV $150 / hour
Associate Engineer III $140 / hour
Assistant Engineer II $130 / hour
Assistant Engineer I $115 / hour
Administrative III $150 / hour
Administrative II $125 / hour
Administrative I $105 / hour

Direct Costs

Effective January 2025

Mileage Current Rate per IRS
In House Plotting (Mylar) $20.00 per D-size sheet
In House Plotting (Bond) $10.00 per D-size sheet
Other Direct Costs At Cost + 10% admin

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Job Classification Hourly Bill Rate
Principal III $390.00
Principal II $340.00
Principal I $310.00
Senior Planner III $270.00
Senior Planner II $235.00
Senior Planner I $210.00
Associate Planner III $195.00
Associate Planner II $180.00
Associate Planner I $170.00
Assistant Planner II $155.00
Assistant Planner I (Entry Level) $140.00
Senior Engineer III $285.00
Senior Engineer II $260.00
Senior Engineer I $240.00
Associate Engineer III $215.00
Associate Engineer II $185.00
Associate Engineer I $175.00
Assistant Engineer II $155.00
Assistant Engineer I (Entry Level) $140.00
Senior Professional III $300.00
Senior Professional II $285.00
Senior Professional I $270.00
Professional III $240.00
Professional II $215.00
Professional I $205.00
Analyst IV $190.00
Analyst III $170.00
Analyst II $155.00
Analyst I (Entry Level) $140.00
Graphic Design $170.00
Project Accountant $165.00
Senior Admin $165.00
Admin Support $115.00
Intern $100.00
Notes:

1. Rates are effective through December 31, 2025.

2. Direct expenses such as but not limited to printing and reproductions, travel expenses, deliveries, materials, shipping, postage, etc. will be invoiced at cost.

3. Labor rates shall be subject to an annual increase of 4%, effective January 1st of each subsequent year.

CRA 2025 Standard Billing Rates by Classifications
Planning
Traffic Engineering Operations
Design
Support
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PROFESSIONAL SERVICES AGREEMENT
[On-Call Traffic Engineering Services]

THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on thi s _____ day of ____________, 20 25 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and AGA ENGINEERS, INC., a California corporation (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide general on-call traffic engineering services to the reasonable satisfaction of City the services set forth in Exhibit “A ,” which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in pe rforming the work. The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the busi ness of providing such services and is experienced in performing the work. Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Larry Tay, City Traffic Engineer (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.

a. Contractor's total compensation for all services performed under this Agreement, shall not exceed ONE HUNDRED THOUSAND DOLLARS and 00/100 ($100,000.00) without the prior written authorization of City.

b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

3. Payment.

a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
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2 b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.

c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.

d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.

6. Independent Contractor . At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equi pment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.

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3 8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion . Except as otherwise specified in Exhibit “A,” Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work in accordance with the time period set forth in Exhibit “A” hereto or as otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

13. Delays and Extensions of Time . Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur ad ditional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

14. Products of Contractor. The documents, studies, evaluations, asses sments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

15. Equal Employment Opportunity . During the performance of this Agreement, Contractor agrees as follows:

a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. 214
4 Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity.

a. To the fullest extent permitted by law , Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:

(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and

(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on o r off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against 215
5 the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.

b. To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement.

c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement.

d. The indemniti es set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. Insurance.

a. Contractor shall carry workers ’ compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any worker s’ compensation benefits under any City program.

b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) One Million Dollars ( $1,000,000) per occurrence ; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis.

c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($ 1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis.

d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement.

e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences 216
6 that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration of the Agreement.

f. Contractor shall maintain during the life of this Agreement professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep such policy in force and effect for at least five (5) years from the date of completion of this Agreement.

g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.

h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days’ prior written notice to City.

i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in Califo rnia so long as such insurer pos sesses the aforementioned Best rating.

j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set -off from any sums owed Contractor.

k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for 217
7 review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than five (5) days’ written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.

Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

20. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement.

21. Compliance with all Laws/Immigration Laws.

a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement.

b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified p revailing rates of wages to all such workers . The general prevailing wage determinations for c rafts can be located on the web site of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

c. Contractor represents and warrants that it:

(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and

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8 (2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and

(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I -9 for each of Contractor’s employees; and

(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I -9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.

d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c.

e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.

f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.

g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City.

h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement.

22. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any wo rk performed 219
9 which is inconsistent with or in violation of the provisions of this Agree ment shall not be compensated.

“CONTRACTOR” “CITY”

AGA Engineers, Inc City of Orange
211 Imperial Highway, Suite 208 300 E. Chapman Avenue Fullerton, CA 92835 Orange, CA 92866-1591
Attn.: Chalap K. Sadam, President Attn.: Larry Tay, City Traffic Engineer

Telephone: (714) 992-4592 Telephone: 714-744-5525 E-Mail: [email protected] E-Mail: [email protected]

[Remainder of page intentionally left blank; signatures on next page]

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EXHIBIT “A”

SCOPE OF SERVICES

[Beneath this sheet.]
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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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H. Work Plan

We fully understand the importance of dealing with traffic-related problems. Staff at AGA have completed many tasks similar or identical to those anticipated under this contract, and have completed such tasks on time, within budget, and in a manner that meets all the requirements of the agency for which the work was completed, while at the same time placing minimal time and effort requirements on agency staff. The AGA Team possesses all of the necessary qualifications and skills required to successfully pro vide the as- needed services listed in the RFP. It is always our goal to deliver projects that improve traffic operations, public safety, and the quality of life for residents and visitors. The following are typical traffic engineering services which AGA commonly provides to our municipal clients.

Traffic Engineering Studies

AGA staff have the experience to develop specific circulation plans, general circulation plans, and coordination of these plans with those developed by metropolitan planning organizations.

Recommendations from study efforts can provide input for developmen t of a city’s CIP projects. Some examples of the various types of studies we have completed for our clients include:

Intersection Control Studies

AGA Team members have conducted hundreds of studies for the installation of traffic control devices.

Such studies include traffic signal warrant analyses, traffic signal priority lists, pedestrian crossings, multi- stop application studies, and left -turn st udies. The purpose of these studies is to evaluate the most appropriate control for the intersection in question.

Multi-Way Stop Warrant Analysis
The AGA Team is very familiar with the multi -way stop control warrant analysis. The AGA Team has conducted numerous multi-way stop control analyses throughout the years using the CA MUTCD Multi - Way Stop Application. Typically, the collisions at the interse ction are reviewed and traffic counts are conducted and evaluated. For many studies, the number of collisions and side street traffic volumes are less than the requirements and therefore the warrant is not satisfied. However, many of the requests that an agency receives for all-way stop control are mainly due to sight-distance concerns.

Per direction from the City, the multi-way stop control analyses could also include a sight distance analysis.

The sight distance analysis can either involve stopping sight distance or corner sight distance analysis. The sight distance analysis might recommend parking restrictions to alleviate any issues regarding sight distance. For any traffic warrant control analysis, a field review of the intersection/area is very important.

Understanding traffic patterns and roadway layout/conditions are important and we recognize that often any obstructions that could interfere with sight distance may not show up in the data collected for the study. AGA is also well aware of the new California Assembly Bill 413 and how the new law can impact on- street parking and if on-street parking can be reassessed to limit the number of parking spaces removed due to the bill.

Traffic Signal Warrant Analysis
AGA has conducted many traffic signal warrant analyses and studies for agencies throughout Southern California. The analysis utilized the CA MUTCD guidelines for Studies and Factors for Justifying Traffic Control Signals (Section 4C.01) and all nine warran ts, where applicable. AGA collects and carefully 227
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evaluates the count and collision data. Many times, right turning vehicles can be discounted from the count data as vehicles turning right from the side street have adequate gaps in the main street traffic. For the collision assessment, AGA may also need to review the police report to determine the exact cause of an accident.

Along with conducting traffic counts and assessing the traffic collisions, AGA will also evaluate the total delay of an approach during the peak hour. AGA could evaluate the delays using the traffic counts and the Highway Capacity Manual methodology to det ermine the average delay of a vehicle or conduct traffic delay surveys to assess the delays for each vehicle. If only vehicle delays are the criteria that is satisfied for traffic signal control, AGA will also evaluate what the side street delays would be with a traffic signal.

If the proposed traffic signal is to be synchronized with existing signal coordination along a corridor, the side street delay could be actually higher with the traffic signal due to the traffic signal coordination.

One study that the AGA Team evaluated for traffic signal control, showed that with the existing two-way stop control, the side street vehicles had morning and evening delays ranging from 19-36 seconds. If the intersection were to be signalized and part of the traffic signal coordination system (110 second cycle length), the side street delays could be in the 70 -90 second range. Therefore, the installation of a traffic signal would cause even further delays than existing conditions. If collisions or sight distance is of concern, a sight distance analysis will also be evaluated. In lieu of a traffic signal due to sight distance, parking restrictions could be recommended. This is a more cost-effective solution than a traffic signal.

If a traffic signal is determined to be warranted, then an operational analysis will be conducted to determine the traffic signal phasing and operation (protected left turn phasing, split phase, pedestrian crossings, etc.). A cost estimate will then be co nducted. Similar to the multi-way stop control analysis, a field review will be conducted to provide a better understanding of the intersection. A brief report summarizing the engineering analysis —both quantitative and qualitative —and providing recommendations as to the most appropriate traffic control measure for the intersection will be prepared and submitted to the city.

Engineering and Traffic Surveys

The objective of Engineering and Traffic Surveys is to review the existing speed limits and recommend changes to the speed limits (increase or decrease) in accordance with the requirements of the latest edition Section 627 of the California Vehicle Code (C VC). The purpose of these surveys is to provide sufficient information to document that the conditions of Section 627 have been satisfied and that other conditions not readily apparent to a motorist are properly identified. The recently adopted Assembly Bill No. 43 (AB43) amended and added sections to the CVC related to traffic safety and speed limits.

AGA staff have completed speed survey projects for the following cities: Buena Park, Burbank, Costa Mesa, Gardena, Garden Grove, Huntington Beach, Laguna Niguel, Redondo Beach, Santa Ana, Santa Clarita, Seal Beach, Tustin, Westminster, Whittier and Yorba Linda.

Safety Studies

The AGA Team has conducted numerous traffic safety studies from large citywide studies such as Systemic Safety Analysis Report Program (SSARP) and Local Roadway Safety Plan (LRSP), to corridor safety studies, intersection safety studies and school safety-circulation studies. Each study involves a full field review of the site and a review of the accident history. The study could be for all modes of transportation such as 228
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vehicles and trucks, pedestrians, bicyclists and/or transit. Our recommendations for all studies will be summarized in a Memorandum which is submitted to the city for review.

• For an intersection analysis, the collisions will be assessed to determine if a traffic collision pattern exists, the sight distance analyzed, determine the proper intersection traffic control or traffic signal phasing/operation, and review of signage and striping. If the intersection is signalized, review of the traffic signal timing (local signal timing parameters and traffic signal coordination timing plans) is critical.
• For street segments, evaluate the signing and striping, especially lane merging/transitions and areas with horizontal/vertical curvatures.
• For school areas, it is important to coordinate with school staff, the school district and crossing guards. AGA will evaluate the circulation of traffic (vehicles, pedestrians and buses) both internally within the school parking lot and externally around the school.

An example from the City of La Habra is a School Safety Circulation Study. AGA staff worked with the city, the La Habra City School District, and Walnut Elementary School to design a new circulation plan to alleviate excessive vehicle queuing. The queue would often extend from the school to Walnut Street and vehicles travelling along Walnut Street would
then need to drive on the opposite side of the
street to avoid the waiting queue. We assisted
with the design of the new parking lot, helped
develop school staff duties for pickup/drop off,
coordinated with the crossing guards, and
developed the bulb -out crossing on Walnut
Street. During implementation of the plan, AGA
worked with the school’s principal providing
assistance to improve internal traffic flow an d
additional recommendations.

Trip Generation Studies/Traffic Modeling

Given the potential for growth via commercial redevelopment in the City, assessment of the scope and timing of traffic infrastructure improvements to adequately serve this increased traffic demand is an ongoing issue. Short term traffic operational analysi s can be combined with long term (10 to 20 years) planning data to evaluate and monitor the impact of urban growth in a dynamic way. For the long -term planning analysis, AGA will coordinate with Southern California Association of Governments (SCAG) to develop the future traffic volumes. Such analyses are critical for conducting feasibility studies and traffic impact studies/analyses, and for developing traffic impact sections of EIRs and EISs.

Sample Intersection Collision Assessment
No. Collision TypeSeverity Direction Time of Day Party at Fault Date 1 Veh-Ped Severe EBL/NBT Dark Auto EBL 11/15/2018 REC: Upgrade Traffic Signal for the following:
2 Veh-Ped Severe WBL/NBT Daylight Auto WBL 3/6/2019
3 Veh-Ped Severe WBL/NBT Dark Auto WBL 10/31/2019
4 Veh-Ped Severe Not Stated Dark Ped 6/11/2020
5 Broadside Severe SBL/NBT Daylight Auto SBL 10/15/2020 6 Veh-Bicycle Fatal NBL/NBT Dusk-Dawn Not Avail 3/16/2021 SB Thru 1 Broadside (8) WB Left 2
WB Thru 3 NB Left 1 EB Left 2
EB Thru 3 SB Left 1 Other 2
No.1 - Main Street at 1st Street
Severe Injury/Fatal Collisions Notes/Recommendations
Notes: Other Predominant Non-Fatal-Severe Collisions
Rear End
(7)
Add protected left turn signal phasing for all movements, Additional EB/WB through vehicle head indications, Add
dilemma zone detection and red protect zones for red light running.

Walnut Elementary Safety Circulation Study Site Plan
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One way to address potential growth in a successfully proactive manner was developed and implemented by the AGA Team in the City of Fullerton. Based on the General Plan build-out conditions, we determined the ultimate transportation infrastructure needs. I n effect, a Citywide Traffic Impact Analysis was developed, including calculation of overall costs to construct the required improvements. As development projects were proposed, AGA conducted individual Traffic Impact Analyses to more definitively determine the appropriate scheduling for implementation of such
improvements. This traffic modeling and monitoring
service is of tremendous long-term benefit.

A successful project the AGA Team conducted was the
Citywide Traffic Analysis for the City of Torrance which evaluated both existing and future traffic conditions
(level-of-service analyses), existing traffic signal
infrastructure, and provided a citywide safety review
aimed at improving traffic signal efficiency and
resiliency, enhancing roadway safety, and mitigating
both existing and project traffic congestion within the city. The report proposed near -term and long -term
intersection improvements (with co nceptual plans),
included an extensive infrastructure plan covering
traffic equipment improvements, and a traffic signal
communications plan which included fiber optic
upgrades.

Traffic Design Plans

AGA staff have developed and reviewed numerous traffic signal designs, traffic control plans, signing and striping plans, Intelligent Transportation System (ITS) plans, and communication plans for a large number of agencies. While completing traffic signal designs, our staff not only looks at the specific improvements identified but also conduct inventories of all the traffic signal components which may need to be modified or upgraded. Our experience with designing traffic signals, and our drive to keep up with the latest requirements of Californiua Manual on Traffic Control Devices (CA MUTCD), Caltrans Standards, and the American Association of State Highway and Transportation Officials (AASHTO) Greenbook allows us to provide a comprehensive design for successful completion of a project. AGA staff are also up to date with current ADA requirements. Design activities consist of determining all aspects of right -of-way requirements for street improvements including providing raised median configurations, left and right turn pocket lengths, speed-controlled transitions, lane drops, etc.

Signing and Striping Plans

The AGA Team has prepared signing and striping plans for many of our client cities. Tasks involve conducting a field review to evaluate existing conditions then preparing a 40-scale drawing showing both existing and proposed signing and striping. Modificat ions might include dual left turn lanes, cat -tracking through the intersection for left turns, removal of a crosswalk, green conflict zones for bicyclists, etc.

Crenshaw Blvd/PCH, Torrance Improvements
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Review Standard Details

AGA strives to keep up to date with the latest state and federal standards to ensure all requirements are being met when completing traffic-related designs. AGA’s extensive experience working with a multitude of agencies throughout Southern California has allowed our team to review and work with various standard drawings. Throughout the years we have seen several updates to standard drawings such as revised curb ramp design standards (8.33% vs. 7.5% slopes), updates to traffic signal pole and foundation dimensions, etc. This experience will be valuable in assisting a city with the development of its own standard drawings.

When developing standard plans, it is important that all applicable state and federal standards, such as the CA MUTCD, Caltrans Standard Plans and Revised Standard Plans, Americans with Disabilities Act (ADA) Standards, and the Standard Plans for Public Works Construction, to name a few, be considered to ensure a city is in compliance with all mandated requirements.

Traffic Control Plans

AGA staff have extensive experience with both developing and reviewing traffic control plans, and we fully comprehend the details found in the WATCHBOOK. Our Engineers don’t just review such plans from a technical perspective but also consider the context in which the lane and street closures are to be implemented, as well as the traffic characteristics and patterns in the area. Routinely, such reviews involve a site visit to ensure that the design considers all aspects of transportation including pedestria ns, bicyclists, transit, motorists, traffic signals, land use, private property access, etc.

ITS Design Plans

The purpose of the projects was to develop a signal coordination plan to optimize traffic flow and travel conditions, including the timing plan development, implementation, fine -tuning, and monitoring. The projects consisted of preparation of traffic signa l modification plans and traffic signal communication plans for installation of new fiber optic communication ITS systems including CCTV cameras, video detection systems, which were integrated with the respective Traffic Management Centers.

The AGA team has vast experience designing,
implementing and operating multijurisdictional traffic
signal synchronization projects throughout Southern
California including Orange County (see map). A partial listing of recent Regional Traffic Signal System Program projects which AGA completed in the area includes the
following:
• Alicia Parkway (Mission Viejo, Laguna Hills, Aliso
Viejo, Laguna Niguel, Caltrans)
• La Paz Road (Mission Viejo, Laguna Hills, Aliso
Viejo, Laguna Niguel, Caltrans)
• Bolsa Avenue/First Street (Westminster, Santa
Ana, Tustin, Caltrans)
• Tustin Avenue/Rose Drive Corridor (Placentia,
Anaheim, Orange, Santa Ana, Caltrans)
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• Adams Avenue (Huntington Beach, Costa Mesa, Caltrans) • Antonio Parkway (Rancho Santa Margarita, County of Orange, Caltrans) • Lake Forest Drive (Lake Forest, Irvine, Laguna Hills, Caltrans) • MacArthur Boulevard/Talbert Avenue (Santa Ana, Fountain Valley, Huntington Beach)

Grant Funding Preparation and Administration

Grant Funding Needs Analysis
AGA will work with City staff to review grant funding needs including CIP Projects identified by City departments, assess the validity of current funding priority areas , identify changes in funding priority areas, and identify new priority areas for grant related proposals based on funding viability. We will assist City staff in providing strategic outreach to relevant agency staff in determining how to competitively structure the City’s funding needs.

Grant Funding Research
AGA will conduct research to actively assist in identifying grant resources including, but not limited to, federal/state, foundation, agencies and organizations that support the City’s funding needs and priorities for transportation projects. Over the year s, the AGA team has successfully assisted multiple cities with RTSSP grants for traffic signal synchronization and system improvements, Highway Safety Improvement Program (HSIP) grants for safety improvements, ATP grants for encouraging physical activity such as biking and walking, and MTA grant funds.

Grant Funding Application
AGA will provide technical assistance to City staff with developing the grant funding applications. We will complete all necessary forms in response to all grant requirements and evaluate the cost implications to ensure an executable project that will score favorably based on the funding criteria requireme nts. AGA will provide the City with a submittal -ready application. The AGA Team previously assisted the following cities with applying for grant funds:

Buena Park - $1.3 million HSIP grant Downey - $3.5 million HSIP grant Fountain Valley - $1.9 million HSIP grant Fullerton - $11 million OCTA RTSSP grants La Habra - $13 million OCTA RTSSP grants Placentia - $1.2 million HSIP grant Redlands - $250,000 HSIP grant Rialto - $413,200 HSIP grant

Grant Funding Administration and Reimbursement
Upon receipt of a grant, the AGA team will assist a City with the implementation and day -to-day administration of the grant related project. We will comply with all grant administration requirements including periodic reporting of progress and expenses, semi-annual reviews, and any project related scope changes or unforeseen project extensions. At the close -out of the project, AGA will also provide the complete project expense documentation for total project expense reimbursement. The AGA Team assisted the Cities of Fullerton and La Habra with the complete project expense reimbursement for the OCTA RTSSP grants.

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Traffic Safety and City Council Meetings

Establishing good working relationships with various city personnel and City Council members is of paramount importance for the successful and timely completion of each project. It is those good working relationships that can ultimately lead to reaching consensus on proposed project recommendations. AGA will assist the City to prepare agendas prior to each meeting. We will also assemble/prepare any presentation and/or handouts. Meeting minutes will be prepared after all meetings and will be provided to all meeting attendees.

AGA’s Project Manager and key staff members have extensive experience with participating at various traffic forums, national industry conferences, and regional meetings. Not only do staff regularly attend these meetings, but key staff members have also participated by giving presentations to impart to fellow engineers the knowledge and techniques we have developed.

Review of Land Development Projects/Traffic Studies

AGA staff have reviewed numerous commercial developments and conducted parking studies, traffic impact studies, circulation studies, etc. It is very important to coordinate the initial study scope of work to determine what analysis is required. Whether it is a large development project or a small one, all projects require close attention as each is unique and can potentially have impacts to a city’s roadways.

Reviewing land development projects cannot be done from the office by junior level staff alone. It is our senior level staff who have many years of experience with reviewing development projects of all types and sizes. They have the expertise to know what to be concerned about and what is inconsequential when it comes to traffic operations related to new development. The review requires hands -on evaluation of street conditions and detailed discussions with developers about the operational characteristics of the proposed development by experienced engineers who have been involved in reviewing and negotiating development projects from both the municipal and private side of the equation. We understand the importance of evaluating the internal circulation and ingress/egress of a site plan. We can identify if there will be any potential traffic (vehicles, pedestrians and bicyclists) related impact due to a project.

Below are some tasks AGA will conduct when reviewing traffic studies, site plans, and parking studies for land developments:
• With the new addition of CEQA’s Vehicles Miles Traveled (VMT), AGA will assist city staff with the review for initial VMT screening to determine if a traffic impact analysis (TIA) is required per a city’s TIA guidelines. If a project is expected to have VM T impacts, AGA will closely evaluate the feasibility of the proposed VMT mitigations.
• If applicable, AGA will coordinate with city staff to evaluate the proposed study intersections, trip generation via Institute of Transportation Engineers (ITE) Trip Generation Manual (11 th Edition), traffic count data, Level-of-Service (LOS) analysis and potential improvements. • AGA will evaluate the project site plan, ingress/egress movements along the local roadway(s), and the internal circulation. If there is truck traffic expected for the project, it is important to evaluate where and how the trucks enter and exit the project site. Depending on the roadway (curvature of road and curb lane width), typically a 45 -50 foot curb radius is required for a large truck (WB - 67) to enter/exit a driveway. As part of a study’s initial scope of work review, AGA will ensure that all relevant turning templates will be included.
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• AGA will assist city staff with preparation for Planning and/or Council meetings for presentation of a project. This includes attending both the preparation meeting with the project consultant and the actual city meeting.

One example of how AGA works closely with a city to evaluate land developments is the Lambert Road In-N-Out Proposed Site Plan in the City of La Habra. Drive -through queuing storage is a vital component of a fast-food restaurant and is often the critical element for the project’s approval. For several years there were queuing problems from the In-N-Out drive-through queue which would extend on to Lambert Road and block traffic at the intersection of Lambert Road at Palm Street. AGA worked with both the City and In-N-Out on the development of a new site plan that would improve the drive -through capacity and internal circulation. The final approved plan increased the drive -through capacity by 14-15 vehicles.

AGA is also familiar with reviewing different parking studies from stand-alone projects to shared parking analyses. If a project does not provide sufficient parking per a city’s Parking Code, AGA will assist the City with conducting a parking study that ev aluates at least three similar existing sites. We understand the parking situation for business areas within a city and can quickly validate if the project will have parking impacts to the surrounding area.

Traffic Engineering Construction Support

The AGA Team has provided traffic engineering construction support to enable timely completion of all construction components for traffic engineering projects. Following are some services we can provide:
• Assist city and contractors with providing public construction notices to keep the public informed of project status and any impacts to motorists.
• Prepare for and conduct the pre -construction meeting with the city, contractor, and affected utility owners. Meeting minutes are prepared and distributed to all meeting attendees. • Track and review all construction submittals, Requests for Information (RFIs), Request for Changes (RFCs), Contract Change Orders (CCOs), construction schedule, etc. • Coordinate construction observations with city staff. • Review construction schedule and ensure contractor is adhering to it. • Review and recommend approval of contractor’s progress payment invoices. • Conduct regular meetings to discuss project status, as necessary. • Prior to completion of construction, prepare punch list and coordinate with contractor to complete all outstanding items in a timely manner.

The AGA Team also provides overall system integration efforts which includes coordination with the construction contractor responsible for installing new traffic signal controllers and cabinets, communication hardware (cables, switches, Ethernet radios, etc.), Emergency Vehicle Preemption, video detection systems, CCTV cameras, etc. AGA will work hand-in-hand with the contractor in configuring all Internet Protocol (IP) devices installed as part of the different projects.

Review of Parking Management Plan
In-N-Out Final Site Plan
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Traffic Signal System Monitoring and Support Services

A popular service AGA provides to a number of public agencies is real -time monitoring of a City’s traffic signal system and its traffic signal timing performance. For several years, we have monitored and operated traffic signal and camera systems from our Traffic Management Center (TMC) located within our Fullerton office. AGA’s contractual responsibilities include daily monitoring of signal operations, updating and fine- tuning signal timing, and responding to construction activities, emergencies, and citiz en complaints.

Development, implementation and maintenance of coordination timing plans are critical to optimizing the efficiency of the existing infrastructure. Since traffic patterns change when construction or additional development occurs, adjustments to timing plans are often required. Only by frequent monitoring of traffic operations can these timing plans be kept current.

In addition to AGA’s expert traffic engineering staff, the company also employs several experienced traffic signal technicians who can troubleshoot and repair complex communications and traffic signal timing problems. These technicians are highly skilled a nd well versed on all types of traffic signal control hardware and systems, video equipment and control systems, communications, networking, and security systems. AGA can tailor a traffic signal monitoring and support services arrangement with the City to assist staff in keeping its traffic signal system functioning at its best and safe from cyber-attack.

Quality Assurance/Quality Control Program

An effective quality assurance/quality control (QA/QC) review will minimize or eliminate additional costs to the City related to reengineering or contractor claims during construction and liability after project completion. Delivering a quality product tha t is right the first time is the primary focus of AGA’s comprehensive QA/QC process. It is an integral part of our regular engineering design and study processes and the delivery of every investigation, study, report, or document we produce. This added lay er of independent work product review will be conducted at no additional cost to the City.

Our QA/QC program requires that all deliverables leaving our office be reviewed prior to submittal to the client. All personnel performing work on this project are responsible to ensure its implementation. We have the philosophy that QA/QC is a continuous process to be utilized on plan preparation from conceptual design to final PS&E, as well as when conducting various other professional engineering tasks.

Our technical staff is trained to always review work products prior to finalization. Our experienced Q C Manager, will conduct an objective review of the work product. When several disciplines are involved in a project, the QC Manager may also seek review assistance from other individuals specializing in those disciplines to verify that all project concepts are being met and all constructability issues are addressed prior to delivery of the project.

235

AGA Engineers, Inc.
211 Imperial Highway, Suite 208,
Fullerton, CA 92835
(714) 992-4592 Email: [email protected]

Schedule of Hourly Rates
May 2025

Our rates are all inclusive and will remain firm for the duration of the contract. All direct and indirect costs (i.e., mileage, equipment, materials, reproduction and printing, etc.) are included in our fees.

President / Executive Vice President $ 300
Vice President $ 280
Director of Project Development $ 260
Principal Transportation Engineer / Principal Engineer $ 260 Senior Design Engineer / Senior Transportation Engineer II $ 240 Senior Transportation Engineer I $ 225
Senior Project Engineer & Project Manager $ 220
Senior Project Engineer / Senior Associate $ 210
Transportation Engineer III / Advanced System Integrator $ 210 Transportation Engineer II $ 200
Transportation Engineer I / Senior System Integrator $ 190 Senior Signal Systems Specialist / Construction Inspector $ 190 Design Engineer/Signal Systems Specialist III $ 175
Associate Transportation Engineer III / Systems Engineer II $ 175 Associate Transportation Engineer II / Signal System Specialist II $ 165 Signal System Specialist I / Project Coordinator $ 155
Associate Transportation Engineer I / Associate Engineer II / Systems Engineer I $ 155 Associate Engineer I / Signal Technician II $ 145
Assistant Engineer / Assistant Project Coordinator $ 135 Signal Technician I $ 125
Transportation Engineering Assistant $ 115
Engineering Aide III $ 100
Traffic Enumerator / Engineering Aide II $ 85
Engineering Aide I $ 75
Council/Commission Meetings, Hearings, etc. (Billing Rate + $50 Surcharge) $ 1,000 Subconsultants will be billed at cost plus 20%

Conditions of Usage: The above rates are typically effective for a 12-month period, but AGA maintains the right to change the billing rates at any time for convenience of record keeping. Therefore, all billings will always be at the then current billing rates. This will not affect any agreed upon total or not-to-exceed fees. 236

PROFESSIONAL SERVICES AGREEMENT
[On-Call Traffic Engineering Services]
THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on this _____ day of ______________, 2025 ( the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), andARCADIS U.S., INC., a Delaware corporation (“Contractor”), who agree as follows:

1. Services . Subject to the terms and conditions set forth in this Agreement, Contractor shall provide general on-call traffic engineering services to the reasonable satisfaction of City the services set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the business of providing such services and is experienced in performing the work. Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Larry Tay, City Traffic Engineer (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City ’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City ’s Project Manager to the extent required by City ’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager andthe City Manager.

2. Compensation and Fees .
a. Contractor's total compensation for all services performed under this Agreement, shall not exceed ONE HUNDRED THOUSAND DOLLARS and 00/100 ($100,000.00) without the prior written authorization of City. b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

3. Payment .
a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
28 October
237
2 b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.
d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders . No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

5. Licenses . Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.

6. Independent Contractor . At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

7. Contractor Not Agent . Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.
238
3 8. Designated Persons . Only those qualified persons authorized by City ’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

9. Assignment or Subcontracting . No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion . Except as otherwise specified in Exhibit “A,”Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work in accordance with the time period set forth in Exhibit “A” hereto oras otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence . Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved .

13. Delays and Extensions of Time . Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. IfContractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

14. Products of Contractor . The documents, studies, evaluations, assessments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

15. Equal Employment Opportunity . During the performance of this Agreement, Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. 239
4 Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity .
a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:
(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor ’s employees orContractor’ssubcontractor’s employees arising out of Contractor ’s work under this Agreement,including any and all claims under any law pertaining to Contractor or its employees ’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and
(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on o r off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against 240
5 the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.
b. To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement.
c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement. d. The indemnities set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. Insurance .
a. Contractor shall carry workers ’ compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any workers ’ compensation benefits under any City program.
b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis. c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis. d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement. e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences 241
6 that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration of the Agreement.
f. Contractor shall maintain during the life of this Agreement professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep such policy in force and effect for at least five (5) years from the date of completion of this Agreement.
g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.
h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days’ prior written notice to City.
i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in California so long as such insurer possesses the aforementioned Best rating.
j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.
k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance.
l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for 242
7 review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

19. Termination . City may for any reason terminate this Agreement by giving Contractor not less than five (5) days’ written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.

20. Maintenance and Inspection of Records . In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement.

21. Compliance with all Laws/Immigration Laws .
a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement. b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor ’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.
c. Contractor represents and warrants that it:
(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and
243
8 (2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and
(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I-9 for each of Contractor ’s employees; and
(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.
d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c. e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.
f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.
g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City. h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement.

22. Governing Law and Venue . This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

23. Integration . This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any work performed 244
9 which is inconsistent with or in violation of the provisions of this Agreement shall not be compensated.

24. Notice . Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e- mail shall be deemed received on the date of the e-mail transmission. “CONTRACTOR” “CITY”
Arcadis U.S., Inc. City of Orange
18401 Von Karman Avenue, Suite 300 300 E. Chapman Avenue Irvine, CA 92612 Orange, CA 92866-1591
Attn.: Gabriel Murillo, TE Attn.: Larry Tay, City Traffic Engineer Telephone: 626-367-5347 Telephone: 714-744-5525
E-Mail: [email protected] E-Mail: [email protected]

25. Counterparts . This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted electronically shall have the same effect as original signatures. [Remainder of page intentionally left blank; signatures on next page] 245
10 IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.

SCONTRACTORT S#)15T
ARCADIS U.S., INC., a Delaware corporation CITY OF ORANGE, a municipal corporation *By: By:

Printed Name: Daniel R. Slater, Mayor
Title:
*By: ATTEST:

Printed Name:

Title:

Pamela Coleman, City Clerk
APPROVED AS TO FORM:

Nathalie Adourian, City Attorney
*NOTE: City requires the following signature(s) on behalf of the Contractor:
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to City.

R
Wassim Selman
Business Area Director, Mobility and
Executive Vice President
Assistant Secretary, Arcadis U.S., Inc.
246
%4()")1 S!T

SCOPE OF SERVICES
[Beneath this sheet.]
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Page 15 of 42 ends

Orange City CouncilNovember 12, 2025

Orange City Council
November 12, 2025