Agenda packet — Orange City Council, November 12, 2025 (part 3 of 6)

SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

All work shall be conducted on an as needed basis when requested in writing by the City Traffic Engineer or designated representative and according to the timeframe specified by the City. Work performed by the Consultant that has not be specifically identified and authorized by the City, will not be compensated.

The scope of work includes, but is not limited to:
• Traffic studies for capital projects
• Traffic and/or parking study review for private developments • Traffic signal design
• Traffic control plan preparations
• Plan check for capital/development projects and traffic control plans • Street light design and plan check
• Signing and striping plan preparation and plan check
• Traffic signal and street lighting construction inspection • Construction management and construction engineering
• Technical support for funding and grant application
• Grant funding oversight
• Intelligent transportation systems (ITS) design
• Traffic signal timing and coordination studies
• Traffic counts and data collection
• Neighborhood traffic calming studies, warrant studies, and traffic investigations • Special studies, civil design, and on-site support services may be requested • General municipal traffic engineering services

The City of Orange manages 160 traffic signals, over 8,000 streetlights, over 20 miles of fiber optic network, the Traffic Management Center (TMC), radar feedback signs, pedestrian crossing and overhead flashers, and other devices to facilitate the safety of the public and efficiency of traffic. The City of Orange expects consulting firms to have thorough knowledge in traffic signal, ITS systems, street light design to perform required services. Firms are also expected to understand federal/state/local fund ing and policies, as well as Orange County Transportation Authority (OCTA) Comprehensive Transportation Funding Program (CTFP) requirements. The ideal firm(s) will have expertise in the areas above or may specialize in one or more subareas and will be capable to provide technical services associated with the general traffic engineering needs of the City of Orange.

All design work and improvement plan check services shall be performed by or under the responsible charge of a California License Professional Engineer (Civil, Traffic, and/or California License Land Surveyor as applicable) eligible to prepare and sign suc h plans. Successful firms will be required to enter into the City’s standard professional services agreement (attached) and obtain an Orange business license. Any changes requested to the City’s standard agreement must be noted in the response to the RFP for the City’s consideration.

Each specific assignment under an on-call engineering services contract will be compensated on either lump sum or time -and-materials basis. The method of compensation will be specified in writing by the City at the time the assignment is given.

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Generally, response times related to plan checks for the initial review shall be completed within ten (10) working days, unless otherwise directed by the City. Each subsequent plan check shall be completed within 5 working days unless otherwise directed by the City.

The scope of work will vary by project, and will be further defined in a project specific request by the City of Orange, but may generally include the following:
• Design Plans – Develop or assist with development of final design plans associated with traffic signals and street light systems. These plans include, but are not limited to: traffic signal plans, Intelligent Transportation Systems plans, traffic signal interconnect p lans, and street light plans.
• Program Management / Construction Management / Construction Inspection – Services related to the City’s Capital Improvement Program, which will typically include traffic signal and street light improvements, but may also include ancillary roadway rehabilitation, roadway widening, ADA access and handicap ramps, parkways, drai nage and drainage structures, storm drain utilities, signage and striping, parks, and other miscellaneous facilities. A thorough understanding of the NPDES regulations and grant regulations, including Federally funded program compliance is required. Project manager and inspector must be able to coordinate with outside agencies such as adjacent cities, Caltrans, and various utility companies.
• Transportation Analysis – Specialized traffic studies to assess proposed projects within a short time frame. Typical studies would include travel demand or traffic forecasting of proposed roadways, street widening or intersection improvement projects. Studies will analyze diversion of traffic due to substantial long term construction projects. Analysis will incorporate pedestrian and bicycles. Additional studies could be needed to provide technical support for grant and funding applications.
• Traffic Signal Corridor Coordination Studies – Conduct studies that analyze the performance of traffic signal timing on street corridors. These studies shall include before and after analysis to quantify the level of improvement to the expected as a result of the project.
• Simulation Modeling – Provide computer simulation of corridors or road networks as needed utilizing microsimulation software. Training may also be included with these projects.
• Traffic Counts – Perform data collection as needed within short time frames including ADT’s, 12 -hour counts, intersection turning movement counts, occupancy rates, speed/delay runs, pedestrian and bike counts, parking turnover, etc. • Statewide Planning Efforts – Specialized studies and analysis in support of various regional and statewide initiatives involving traffic signal improvements, timing, and coordination.
• Research and Outreach – Assist staff in producing reports and making presentations on transportation related topics.
• Neighborhood Traffic Calming – Assist staff in processing requests for traffic calming measures. This includes but is not limited to street and neighborhood evaluation, data collection, recommendations, design, and coordination/communication with residents. • Review for Private Developments – Assist staff in reviewing plans and reports for private development projects. This includes but is not limited to: traffic signal plans, striping plans, street light plans, and various traffic studies. Coordination with project owners or design teams on behalf of the City may be requested.

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Deliverables

The specific scope of work for each task/project will be provided in a written transmittal from a City of Orange representative along with, in most cases, a follow-up phone call and, if necessary, a meeting to discuss the specific needs of the assignment. Within five business days of receipt of transmittal, the Consultant will be expected to provide the City with a proposed level of support along with a NOT TO EXCEED cost. A fully-executed amendment to the on-call contract may be required along with an authorization to proceed prior to commencement of work.

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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H

WORK PLAN
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H. Work Plan
4 PROJECT UNDERSTANDING
The City of Orange is seeking professional engineering services to support a wide range of civil and traffic engineering needs. Arcadis brings an exceptional depth of experience in civil design, traffic engineering, planning, and construction management—significantly enhancing the engineering capabilities available to the City. An ideal on-call consultant must not only meet diverse technical requirements, but also respond quickly to task orders with aggressive timelines, all while upholding the highest standards of quality. Arcadis is well-equipped to meet these demands.

For each task order, Arcadis will initiate the process with a kickoff meeting involving City staff and relevant stakeholders with jurisdiction over the project area. These meetings are essential to fully define the project scope and align on specific needs and expectations. Following each meeting, Arcadis will promptly provide meeting minutes and action items to the City, supporting clear communication and maintaining a complete record of all decisions. This proactive and collaborative approach helps build a strong working relationship and ensures alignment from the outset of each assignment.

Arcadis employs methodologies that reflect the most current and applicable standards and guidelines. These include the City’s standards, the Highway Capacity Manual (HCM), Institute of Transportation Engineers (ITE) Trip and Parking Generation Manuals, Federal Highway Administration (FHWA) standards, and the California Manual on Uniform Traffic Control Devices (CAMUTCD). As applicable, we will also reference local agency standards, American Public Works Association (APWA) Standard Plans for Public Works Construction, Caltrans Standard Plans and Specifications, and AASHTO’s Policy on Geometric Design of Highways and Streets. All analysis will strictly conform to the City’s current guidelines.

Where Level of Service (LOS) analysis is required, Arcadis will utilize methodologies consistent with the City’s Traffic Impact Analysis Guidelines—typically the Intersection Capacity Utilization (ICU) method. However, the HCM may be used, especially in areas with high pedestrian activity, to provide a more context-sensitive and accurate assessment.

These methods align with the LOS policies outlined in the City’s General Plan Circulation Element and the Orange County Congestion Management Plan (CMP) Guidelines, ensuring that all analyses are robust, defensible, and tailored to the unique conditions of each project.

Arcadis staff will act as an extension of City staff, serving as dedicated advocates for the City’s interests during all phases of project planning, coordination, and review. Prior to initiating any task, Arcadis will review the proposed scope, schedule, and budget with City staff to confirm alignment and avoid unanticipated costs. Any adjustments to labor allocation or scope will be communicated promptly, allowing for timely decision-making and transparency throughout the process. This collaborative approach underscores Arcadis’ commitment to fiscal responsibility and to delivering high- quality, responsive service to the City of Orange.

SCOPE OF WORK
While the scope of work will vary by project, it will be further defined through project-specific requests issued by the City of Orange. As outlined in the Request for Proposals (RFP), potential services may include the following:
• Review/Design of Engineering Plans
• Program Management/Construction Management/Construction Inspection • Transportation Analysis
• Traffic Signal Corridor Coordination Studies
• Traffic Counts
• Statewide Planning Efforts
• Research and Outreach
• Neighborhood Traffic Calming
• Review of Private Developments
City of Orange - RFP NO. 24-25.24 - On-Call Traffic Engineering Services 253 5 PROJECT MANAGEMENT
Every task order issued under this agreement will
necessitate project management to ensure successful
execution and delivery. Arcadis is committed to providing a framework of project management duties, encompassing,
but not limited to, the following critical activities:
• Schedule a Kick-off Meeting: Promptly initiate each
project with a kick-off meeting. This crucial first step will involve city representatives, project managers,
and relevant team members, to establish a shared
understanding of project objectives, scope, roles,
responsibilities, and communication protocols. The
meeting will lay the foundation for effective collaboration and align expectations from the outset.
• Prepare a Schedule and Budget: Develop a project
schedule outlining key milestones, timelines, and
resource allocation. Concurrently, a project budget will be prepared, breaking down anticipated costs for labor, materials, and other expenditures. These documents
will serve as essential tools for monitoring progress,
controlling costs, and ensuring the project remains on
track and within financial parameters. Regular updates
and adjustments to the schedule and budget will be
made as needed throughout the project lifecycle.
• Schedule Project Meetings: Implement a structured
cadence of regular project meetings to facilitate
ongoing communication, progress monitoring, and
issue resolution. These meetings will include internal
team meetings, client progress reviews, and specialized technical discussions as required. Agendas will be
distributed in advance, minutes will be recorded, and
action items will be clearly assigned and tracked to
ensure accountability and maintain project momentum.
• Ensure Quality Control for Each Deliverable: Establish and implement a rigorous quality control (QC) process
for every deliverable produced throughout the project.

This will involve defining clear quality standards,
conducting thorough reviews and inspections, and
implementing corrective actions to address any
deficiencies. The QC process will ensure that all outputs meet the highest standards of accuracy, completeness,
and client satisfaction, reflecting Arcadis’ commitment to delivering excellence.

TRANSPORTATION PLANNING STUDIES
• Traffic impact for capital projects
• Parking study review for private developments
• Traffic circulation evaluations
• Travel demand forecasting
• Corridor studies
• Traffic calming analysis and design
• Infrastructure transportation planning studies
• Active transportation and Safe Routes to School studies Typical transportation planning studies conducted by
Arcadis involve the following principal tasks:
• Project Scoping and Coordination: This phase entails
collaboration with the city, identification of salient issues, delineation of the study area, assessment of affected
roadways and facilities, and establishment of a mutually agreed-upon methodology.
• Data Collection: This involves a comprehensive field
review of existing transportation infrastructure in the vicinity of the project, collection of traffic data (as detailed below), and a thorough review of pertinent
recent documentation.
• Project Analysis: This includes an evaluation of
the project’s trip generation potential, mode split
(automobile, transit, truck, non-motorized), capacity
analysis of roadway links and/or intersections, and an
assessment of transit system impacts.
• Deficiency Identification: This step focuses on
pinpointing shortcomings within the transportation
system attributable to the project, cumulative conditions, or both, as measured by level of service, traffic volumes, and projected speeds.
• Recommendations: Proposed solutions include physical
enhancements to intersections, lanes, bridges, freeway
facilities, transit facilities, bicycle facilities, and other infrastructure, alongside operational improvements or
modifications.
• Documentation: This crucial task ensures that the
generated documentation is lucid and comprehensible
not only to technical professionals but also to the general public, given that transportation planning frequently
constitutes a pivotal component of local development
projects.

City of Orange - RFP NO. 24-25.24 - On-Call Traffic Engineering Services H. Work Plan
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6 TRAFFIC ENGINEERING DESIGN
Arcadis will prepare traffic engineering plans,
specifications, and estimates (PS&E) in strict conformance with the latest city and Caltrans Standards. This includes, but is not limited to the following:
• Traffic signal design
• Traffic control plan preparation
• Plan check for capital/development project and traffic control plans
• Street light design and plan heck
• Signing and striping plan preparation and plan check
• Intelligent transportation systems (ITS) design
• Traffic management center (TMC) enhancements
construction cost estimate. All specifications will be
prepared in Microsoft Word, with both physical and
electronic copies provided to the City. The City will furnish Arcadis with the necessary specification boilerplate to ensure adherence to established standards.

All plans will be professionally drafted utilizing AutoCAD programs, or as otherwise directed by the City. The utmost care will be taken to ensure that all drawings strictly adhere to City standards, guaranteeing consistency and
compliance.

Finally, a critical step in the project’s progression involves the signing and stamping of all original plan sheets, the title sheet of the specifications, all calculations, and all reports by Arcadis’ licensed professional engineer overseeing the project. These signed originals will subsequently become the exclusive property of the City, representing a complete and verified record of the project’s design and engineering.

Our civil/transportation infrastructure design will adhere to current safety, efficiency, and legal compliance guidelines.

We will follow the latest California Vehicle Code, Caltrans Standard Plans and Specifications, and Highway Design
Manuals. Traffic control devices will comply with the
Federal and California Manual on Uniform Traffic Control Devices (MUTCD). Additionally, all other applicable local, county, state, and federal policies will be integrated, ensuring a robust, sound, and publicly beneficial design.

GRANT APPLICATION ASSISTANCE
Arcadis brings a proven track record of success in
assisting agencies with securing crucial grant funding. Our extensive experience navigating the complexities of various grant applications has equipped us with invaluable insights and best practices. These lessons learned will be directly applied to every task order issued under this contract, ensuring a streamlined and effective approach to funding acquisition. Recently, Arcadis helped OCTA secure funding for the cloud-based Transit Signal Priority pilot project for Harbor Blvd. Arcadis engineers are familiar with the OCTA’s Comprehensive Transportation Funding Program
requirements, having assisted agencies with both grant
applications and project execution for Project P initiatives.

We offer support throughout the grant lifecycle, starting with identifying suitable opportunities and continuing
through application submission and post-award
compliance. This ensures that our clients are not only
successful in securing grants but also in maximizing their utilization and demonstrating tangible results.

City of Orange - RFP NO. 24-25.24 - On-Call Traffic Engineering Services H. Work Plan

GRAPHIC SCALE
SCALE: 1''=20'
0' 20' 40' 20' 10'
ARCADISCONFORMED 12/11/2024
To ensure seamless coordination and prevent costly delays, a thorough investigation of existing utility companies and City records is top priority. This allows for the accurate verification of field conditions and the early identification of potential utility conflicts, thereby minimizing the risk of contract change orders during the construction phase.

Upon completion of the research, design plans for the
projects will be crafted. These projects will encompass detailed plans, precise specifications, and an engineer’s 255
7 For Project P applications, upon receiving
recommendations and specific direction from City
staff, Arcadis will develop a supplemental application
document. This critical document will go beyond standard requirements, providing a narrative of the project. Key components of this supplemental application will include:
• Project Scope Write-Up: A thorough description of
the project, detailing its objectives, methodologies,
anticipated outcomes, and the specific problems it aims to address. This section will be crafted to, highlight
the project’s significance and alignment with funding
priorities.
• Detailed Tables: Data-rich tables will be incorporated to present essential information clearly and concisely.

This may include budget breakdowns, stakeholder
involvement matrices, performance metrics, and other
relevant quantitative data, enhancing the application’s credibility and ease of review.
• Project Schedule: A clear and realistic timeline outlining key milestones, deliverables, and responsibilities.

This schedule will demonstrate careful planning and
understanding of project execution, assuring funders of the project’s feasibility and timely completion.

By providing this elevated level of detail and strategic presentation, Arcadis aims to significantly strengthen the grant application and maximize the probability of securing funding for the City’s vital initiatives.

DATA COLLECTION
Arcadis stands at the forefront of intelligent transportation systems, offering specialized services in the collection and analysis of inventory data for a range of roadway signs and critical traffic control devices.

The collected data serves as the foundation for
Arcadis’s expertise in safety analysis and actionable
recommendations. By analyzing the condition, placement, and compliance of roadway signs and traffic control
devices, Arcadis identifies potential safety hazards and proposes strategic improvements designed to enhance
public safety on the roadways. To support this analysis, Arcadis provides clients with detailed data sheets. These documents are developed with geospatial information,
offering location data for each inventoried item.

Accompanying photographs provide visual context, while
thorough assessments offer evaluations of condition
and functionality. This holistic data presentation ensures that clients have all the necessary information to make informed decisions regarding infrastructure maintenance, upgrades, and safety enhancements.

Traffic Counts
Arcadis’ traffic count sub-consultant, AimTD LLC, is
equipped to conduct comprehensive traffic data collection, encompassing counts between signalized corridors, at
mid-block locations, and within intersections, as required.

AimTD offers the following services:
• Tube and video counts
• Certified speed radar surveys
• 24-hour machine speed and volume counts
• Intersection approach counts
• Intersection turning movement counts
• Pedestrian and bicycle volume counts

TRAFFIC SIGNAL SYSTEM OPERATIONS
Arcadis boasts unparalleled experience in traffic operations improvements across the world, encompassing traffic
signal timing optimizations, traffic management strategies, and staffing traffic management centers. We offer
extensive signal timing and synchronization services,
including:
• Monitoring traffic signal timing
• Updating timing parameters to comply with the latest
State or Federal Standards (e.g., pedestrian flashing-
don’t walk, yellow change interval)
• Responding to residents’ requests for signal timing
checks
City of Orange - RFP NO. 24-25.24 - On-Call Traffic Engineering Services H. Work Plan
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• Preparing and implementing signal timing sheets for new or modified signals
• Preparing and implementing special event signal timing • Reviewing traffic signal timing sheets prepared by other entities
Arcadis offers an advanced solution for traffic
management, leveraging sophisticated analytics to
transform raw data into actionable insights. By integrating third-party data sources, Arcadis can construct a
comprehensive dashboard specifically designed for traffic operations performance reporting. This dashboard serves as a critical tool for City planners and traffic engineers, enabling them to gain a holistic view of traffic patterns, congestion points, and overall network efficiency. The
reporting provided by Arcadis aims to facilitate a proactive methodology to traffic management, ultimately leading to reduced travel times, decreased fuel consumption, lower emissions, and an improved quality of life for residents.

City of Orange - RFP NO. 24-25.24 - On-Call Traffic Engineering Services H. Work Plan
Arcadis is well-equipped to assist the city in developing and implementing traffic signal timing and synchronization plans along its corridors. Our comprehensive traffic signal operations services, which exemplify our experience with timing requirements and expectations, generally include:
• Timing Parameters: Continuously updating the
City’s general timing parameter guidelines to ensure
compliance with current State and Federal requirements. • Coordination Timing Plans: Generating SYNCHRO
networks with the latest timing plans to ensure
continuous coordination and updates across crossing
corridors.
• Implementation and Fine-Tuning: Implementing
signal timings in field controllers or at the city’s TMC and performing necessary field fine-tuning. We are
highly familiar with Centracs and all types of Econolite controllers used at the city’s signalized intersections. • Signal Coordinated Studies (before and after travel
times): "Before" studies are conducted to establish
baseline travel times along study corridors. This data can be used for quantifying improvements achieved through
new signal timing plans. Following the implementation of new signal timing plans, "after" studies are conducted to measure the resulting changes in travel times and other performance metrics. The methodologies employed in
"after" studies mirror those used in the "before" phase, ensuring a direct and comparable analysis.

In addition to conducting travel-time runs, Arcadis can utilize the comprehensive, traffic flow dashboard which integrates multiple data sources, including both proprietary and third-party data, to deliver up-to-the-minute
information on traffic speed, congestion, and other relevant factors. By providing a detailed, real-time, and historical understanding of traffic patterns, the dashboard will enable users to proactively make informed decisions about traffic management strategies, incident response, and overall
transportation system performance.

Furthermore, the dashboard is designed with user-friendly features, including customizable alerts, interactive maps, and historical trend analysis tools. These features allow users to tailor the dashboard to their specific needs and gain valuable insights into traffic patterns over time. The dashboard is accessible across multiple devices, ensuring that users can access critical traffic information anytime and anywhere.

Arcadis is actively leveraging this cutting-edge dashboard in significant projects, demonstrating its proven utility and effectiveness. For example, it is currently a core
component of the OCTA Countywide Baseline Project
and Harbor Blvd Pilot TSP Project, playing a vital role in understanding and optimizing the transportation network. 8257
9 ON-SITE SUPPORT
Arcadis offers on-site support services, providing highly skilled engineers readily available to assist with a diverse range of critical duties. Our team will seamlessly integrate with your project, ensuring efficient execution and prompt problem resolutions.

Our on-site engineering support encompasses the
following key areas:
• Program Management/Construction Management/
Construction Inspection: Arcadis engineers bring
extensive experience in overseeing complex
infrastructure projects. This includes program
management to ensure projects stay on schedule and
within budget, construction management to maintain
quality and safety standards, and thorough construction inspection to verify adherence to design specifications and regulatory requirements. Our on-site presence
allows for real-time decision-making and proactive risk mitigation, leading to successful project delivery.
• Inter-Agency Coordination: Large-scale projects
often involve multiple stakeholders and regulatory
bodies. Arcadis engineers excel at facilitating seamless communication and coordination between various
agencies, including local, state, and federal authorities, utility companies, and community groups. Our on-site
presence allows us to act as a central point of contact, streamlining approvals, resolving conflicts, and ensuring all parties are aligned with project goals and timelines. • Addressing Resident Complaints: We understand
the importance of community engagement and
minimizing disruption to residents during construction
and infrastructure improvements. On-site engineers
will serve as a direct liaison between the project
team and the community, sensitively and effectively
addressing resident complaints and concerns. This
includes investigating issues, providing clear and timely communication, and working to implement solutions
that mitigate impacts and maintain positive community
relations.

City of Orange - RFP NO. 24-25.24 - On-Call Traffic Engineering Services H. Work Plan
• Traffic Network Troubleshooting: With an in-depth
understanding of complex traffic systems, our engineers are skilled at identifying and resolving issues that disrupt traffic flow. This includes optimizing timing plans,
analyzing congestion points, and implementing solutions to enhance network efficiency and minimize delays.

Local Arcadis engineers possess in-depth knowledge
of the City’s traffic communication network, enabling
them to quickly address emerging traffic challenges and ensure safe and smooth transportation for all modes of
traffic. Our engineers utilize advanced diagnostic tools and methodologies to pinpoint root causes, whether
they stem from electrical faults, software glitches,
communication breakdowns, or environmental factors.

We are committed to minimizing downtime and restoring
optimal traffic conditions swiftly.
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HOURLY RATES
Hourly rate fees for Arcadis U.S., Inc. professional services are indicated below:

Staff Category Billing Rate
Senior Advisor $459.00
Principal Engineer $325.00
Senior Engineer $290.00
Engineer $185.00
Associate Engineer $165.00
Administrative $125.00

ADDITIONAL TERMS
Invoicing and Payment: Progress invoices will be issued monthly and payment is due within thirty (30) days of invoice date. Invoices for subcontractor charges are payable upon presentation.

Travel and Related Expenses: Company and personal vehicles will be charged at the IRS allowable mileage reimbursement rate.
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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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IN-HOUSE SUPPORT

SUBCONSULTANT TEAM
Bowman | RFP No. 24-25.24 | On-Call Traffic Engineering Services | July 17, 2025 4 G Qualifications of Proposer’s Personnel
Aidan Mousavi, MBA, PE, TE, QSD
Principal-in-Charge
Amir Farahani, PE, TE
Senior Project Manager
Douglas Benash, PE, QSD
Quality Assurance (QA) Manager
Yunus Rahi, PhD, PE, TE
Senior Traffic Engineer
Dennis Barnes, PE, TE
Senior Traffic Engineer
Hamed Habibi, MS, EIT
Engineer III, Transportation
Masoud Sepahi, PE, LEED GA
Construction Manager
Malcom Weatherbie
Construction Inspector
Dennis Janda
Survey
Nicole Nguyen
Traffic Counts
Cat Survance
Outreach Specialist
Provide an organizational chart of the Consultant Team showing the names, positions, and responsibilities. This section shall define the experience of key personnel and sub-consultants. All sub-consultants and their personnel must be identified. Resumes for the Consultant Team, including the Project Manager and key personnel, shall be provided in the Appendices. Resumes shall contain information relating to each person’s education, experience or training in the area covered within this proposal. The City reserves the right to review and approve any additions or revisions to the Consultant Team, including sub-consultants.

Resumes appear in the Appendix, and do not count toward the 15-page limit, per the RFP . 275
Bowman | RFP No. 24-25.24 | On-Call Traffic Engineering Services | July 17, 2025 5 The Proposer shall indicate an understanding of the scope of services requested in this RFP . The work plan should address and satisfy the objectives and specifications as listed in the Scope of Work in this RFP .

APPROACH
Effective execution of task order contracts requires clear delineation of work, streamlined communication and
accountability of all stakeholders, as well as a collaborative approach with both internal resources and subconsultants.

We are accustomed to serving our clients both on stand- alone projects as a dedicated consultant, as well as through staff augmentation roles, supporting our clients’ needs for outside staffing.

Accordingly, Bowman’s approach to delivering a successful task order within budget and on schedule begins with
a clear understanding of the goals, scope, deliverables, budget, timeline, and involved stakeholders. On stand-alone projects, and based on this initial information provided to our team, we develop a project-specific management
plan that delineates organizational structure, staffing, deliverables, and associated schedule, including progress and review meetings. As part of our approach to the
execution of individual assignments within a multitask
contract, it is imperative to understand several factors that may influence the project objectives, such as local site conditions, project-specific details and performance requirements, client-driven operational needs, community interface, seasonal restrictions, safety requirements,
timelines, or legislatively mandated criteria. It is with this understanding that for each task, we evaluate the critical objectives and obstacles; implement best practices approach, cost effective and practical solutions; and implement such through engagement in all phases of the project.

Our project execution efforts are aimed at matching the right skill set to the project task, thereby ensuring effective and efficient use of resources. At Bowman, we instill a culture of consistency and high-quality performance through the preservation of personnel continuity on tasks through the life of the contract and the persistent pursuit of excellence through professional growth and innovation. Continuity of proven performers and preservation of project institutional knowledge yields quality performance and successful
delivery metrics.

While we are prepared to work only on portions of a project (ex. a warrant study or calming analysis), our approach to developing our work product follows a total-project-life cycle mentality, as reflected in the workflow graphic below.

H Work Plan
Traffic engineering is one of the core disciplines we provide to Southern California cities. Bowman’s extensive traffic engineering knowledge, sharply-honed technical skills, and decades of combined experience makes us invaluable to our client cities as we help them to keep Southern California moving. Bowman is known by our clients for innovation and effective approaches, providing exceptional value and cost effective services. Traffic and transportation engineering services that we provide include the following:

Outcome / Benefit
Maintain awareness
of project activities,
project status and any
items for resolution
Outcome / Benefit
Expectations are
aligned and project
execution is defined
Outcome / Benefit
A collaborative design
process will help
maintain the project
budget and schedule
throughout design
process
Outcome / Benefit
Your feedback regard-
ing project perfor-
mance will be utilized
to further optimize
project performance
in future tasks
Outcome / Benefit
Early coordination and
input ensures that all
work is well coordi-
nated as it progresses
through design
Outcome / Benefit
A collaborative process
is established for
conducting the project
activities
Outcome / Benefit
A comprehensive re-
cord of all project data
is maintained for final
submission in support
of design decisions
Bowman will provide
detailed scope,
schedule, and budget
An in-person meeting
to review project
issues, introduce staff,
and establish commu-
nication protocols
Field investigations
are performed, data
is acquired and docu-
mented, and progress
is reported monthly
Progress reports will
be communicated
with City staff and
stakeholders
Input from project
stakeholders is
incorporated into the
project
All final work
products, including
reports,are sub-
mitted
We ensure that we
have a mutually
agreed upon closure
of the project and
encourage feedback
Scope Definition Task Initiation Data Collection Reporting Collaboration Documentation Feedback 276
Bowman | RFP No. 24-25.24 | On-Call Traffic Engineering Services | July 17, 2025 6 Transportation Impact Study Guidelines
Our team offers comprehensive traffic study and analysis services tailored to the City’s needs. These services include the preparation and review of traffic impact studies, safety assessments, speed surveys, traffic control warrant analyses, detour plans, and neighborhood traffic calming evaluations.

We employ a variety of data collection methods – including manual counts, radar devices, automatic traffic recorders (ATRs), and video-based systems – to gather accurate traffic volume, speed, gap, and vehicle classification data. As part of our standard practice, our analysts conduct field visits to each project site to ensure that all analyses are informed by real-world conditions and observations.

To support our data collection efforts, we maintain a contract with City Traffic Counters (CTC), ensuring timely and reliable traffic count data for all studies.

Our team specializes in the development of traffic impact studies that include capacity and safety analyses, mitigation recommendations in response to specific concerns, and
comparative evaluations of improvement alternatives. We also provide ongoing monitoring of traffic conditions to assess the effectiveness of implemented transportation
improvements.

As part of our commitment to consistency and transparency, we will develop a customized Transportation Impact Study Guidelines document for the City. This document will be informed by the Caltrans Transportation Impact Study Guide and will outline:
• Criteria for when a Traffic Impact Study is required
• Scope and methodology of the study
• Data collection standards and sources
• Analytical methods for evaluating traffic impacts
• Mitigation strategies and improvement recommendations This structured approach ensures that all traffic studies are aligned with state best practices while being tailored to the City of Orange’s specific infrastructure, policies, and community goals.

Traffic Engineering, Traffic Analysis and Transportation Planning Studies
Our team provides full-service traffic engineering and
transportation planning support for both public agencies and private development projects. We are well-versed in reviewing land development applications, including internal circulation, site access, and off-site improvements. Our reviews ensure compliance with City, County, and Caltrans H Work Plan
Traffic Signal Design and Modification Traffic / Transportation Feasibility Transportation Planning Traffic Signal Synchronization Traffic Impact Analysis (TIA) Local Transportation Traffic Signal Construction Management ITS Development, Design and Implementation
Regional Transportation
Community and Neighborhood Traffic
Issues
Safety Studies Multi - Modal Transportation Plans
CIP Project Development, Design and
Implementation
School Route Analysis Staff Augmentation
Traffic Studies Traffic Engineering City Traffic Engineer Engineering & Traffic Survey (E&TS) Transportation Planning Assistant Traffic Engineer EIR Studies / CEQA / NEPA MTA Call - For - Projects Process (Funding)
Overflow Workload
Traffic Circulation Studies Traffic Engineering Design Rail Grade Crossing Neighborhood Permit Parking Program Traffic Signal and System Design ITS Design and Implementation Project Study Reports (PSR) Interconnect Design Traffic Control and Detour Plans Traffic Calming Studies Signing and Striping Bicycle Facilities Assessment & Improvements
Quiet Zone Feasibility Study HAWK & RRFB Design Local Roadway Safety Plan 277
Bowman | RFP No. 24-25.24 | On-Call Traffic Engineering Services | July 17, 2025 7 standards, as well as CA-MUTCD and AASHTO guidelines. We routinely evaluate traffic signal warrants, intersection and driveway sight distance, and roadway design elements. Our staff are also available to represent the City in meetings with applicants and before planning or land use boards, providing expert technical input as needed. To support planning and policy decisions, we conduct detailed analyses of existing conditions and historical trends, including traffic volumes and crash data, to identify high-priority corridors and intersections. We coordinate closely with City staff to build on existing studies and data sources.

Our team is fully qualified to prepare and oversee a wide range of traffic studies, including signal and stop control warrants, left-turn phasing evaluations, speed surveys, and mitigation assessments. We also develop citywide
and corridor-level transportation plans, conduct feasibility studies, and support capital improvement programming.

Whether the City requires focused intersection analysis or comprehensive transportation master planning, our team
brings the technical expertise and municipal experience to deliver actionable, policy-aligned solutions.

Traffic Control Device Studies and Signal Design
Bowman offers a comprehensive suite of services for the evaluation, justification, and design of traffic control devices, including traffic signals, stop signs, and other regulatory measures. Our approach is rooted in data-driven analysis, regulatory compliance, and a commitment to enhancing
safety, mobility, and operational efficiency throughout the City of Orange.

Our licensed traffic engineers conduct thorough warrant studies in full conformance with the CA-MUTCD, as well as all applicable federal, state, and local regulations. Each study begins with a detailed field investigation and the collection of critical data, including:
• Collision history from SWITRS and TIMS
• 24-hour Average Daily Traffic (ADT) volumes
• Peak-period turning movement counts for vehicles,
pedestrians, and bicyclists
• Speed surveys, gap studies, and sight distance evaluations This data is analyzed against MUTCD warrant criteria to determine the need for traffic signals, multi-way stops, or other control devices. Our team then prepares a
comprehensive warrant study report with clear findings
and actionable recommendations. When requested, our
engineers present these findings to the City’s Traffic Engineer, Traffic Commission, Planning Commission, or City Council, ensuring that decision-makers are equipped with the
technical insight needed to proceed confidently.

Once a traffic control device is warranted and approved, Bowman seamlessly transitions into the design phase,
delivering:
• Construction-ready plans
• Engineer’s cost estimates
• Technical specifications
• Bid support documents, including addenda and contractor clarifications
Our traffic signal design services are led by registered traffic engineers with extensive experience preparing Plans,
Specifications, and Estimates (PS&E) for a wide range of intersection and corridor improvements. We adhere strictly to CA-MUTCD, Caltrans Standard Plans and Specifications, and City of Orange standards. All final plans are signed and sealed by our licensed engineers to certify their accuracy and adequacy.

Our design team is proficient in the use of AutoCAD,
Synchro, and other industry-standard software, and is highly experienced in preparing plans that meet the requirements of Caltrans, Orange County, and other regional agencies. We are also well-versed in the latest traffic signal technologies, including:
• LED signal heads and internally illuminated street name signs
• NEMA TS-2 controllers and closed-loop systems
• Fiber-optic communications and emergency vehicle
preemption
• Red light enforcement cameras
• Video, microwave, and radar detection systems
In addition to design, Bowman provides signal system
review, inspection, and operational support. We assist with equipment selection, system integration, and signal timing optimization to ensure smooth traffic flow and coordination.

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Bowman | RFP No. 24-25.24 | On-Call Traffic Engineering Services | July 17, 2025 8 Our team can also perform signal inventory assessments, intersection conformance reviews, and prepare technical specifications for new or upgraded installations.

Whether the City is seeking to improve intersection safety, modernize signal infrastructure, or implement new traffic control strategies, Bowman is ready to deliver innovative, cost-effective, and community-sensitive solutions that align with the City of Orange’s transportation goals.

Intelligent Transportation Systems (ITS) Design
Bowman offers a forward-thinking, technology-driven
approach to Intelligent Transportation Systems (ITS) design, with a strong emphasis on enhancing traffic operations, safety, and multimodal connectivity. Our team has
successfully delivered ITS projects for municipalities across Southern California, integrating advanced technologies that support real-time traffic management, data collection, and system-wide coordination.

We understand that the City of Orange operates a
sophisticated transportation network that includes over 160 traffic signals, 20+ miles of fiber optic infrastructure, and a centralized Traffic Management Center (TMC). Bowman
is well-equipped to support the City in expanding and
optimizing this network through innovative ITS solutions tailored to local needs.

Our ITS design services include:
• Traffic signal interconnect design using fiber optic and wireless communication technologies
• Adaptive signal control systems that respond
dynamically to real-time traffic conditions
• Integration of field devices such as CCTV cameras, vehicle detection systems, dynamic message signs (DMS), and
radar feedback signs
• Design of communication infrastructure, including
conduit routing, pull boxes, and cabinet upgrades
• Coordination with Caltrans, OCTA, and utility providers to ensure seamless system integration and compliance
with regional standards
• Development of system architecture and specifications for new or upgraded ITS corridors
• Support for grant applications and funding strategies related to ITS deployment (e.g., SB1, CMAQ, and ATP)
Our team will begin each assignment with a thorough review of existing infrastructure and system capabilities. We will conduct field investigations, assess communication gaps, and identify opportunities for system upgrades or expansion.

Our ITS engineers will then develop detailed design plans, specifications, and cost estimates that are fully compliant with Caltrans Standard Plans, CA-MUTCD, and City of Orange standards.

Bowman also provides construction support and system
testing services, ensuring that ITS components are installed correctly, calibrated, and fully functional before system acceptance. We work closely with City staff and vendors to ensure that all systems are integrated into the City’s TMC and that operations staff are trained on new technologies.

Our goal is to help the City of Orange leverage ITS to improve traffic flow, reduce congestion, enhance safety, and support future smart city initiatives. With Bowman as your partner, you gain a team that understands both the technical and operational dimensions of ITS – and how to deliver systems that work seamlessly from day one.

Traffic Control Plans
Bowman has a proven record of successfully managing
capital improvement projects and other roadway and traffic engineering construction projects for several Southern
California municipalities. Our registered Traffic Engineers have prepared numerous traffic control and detour plans for construction projects while prioritizing traffic and pedestrian convenience and safety. The Traffic Engineers assigned to these tasks for the City will promptly collect all relevant traffic control needs and roadway safety information upon receiving a request from the City and prepare the appropriate plans for application to the specific projects. The CA-MUTCD and Caltrans Standard Plans and Standard Specifications will be used in preparing these plans. The plans will have the registered engineer’s stamp and wet signature certifying accuracy and adequacy.

Review Projects involving Traffic Impact Analysis, Roadway Improvements and Traffic Signal Modifications
Our professionally registered Traffic Engineers can review and comment on traffic studies and are well-versed with all local and regional guidelines and policies and procedures, including the latest state-mandated CEQA-required Vehicle Miles Traveled (VMT) analysis procedures (per SB 743) for H Work Plan
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Bowman | RFP No. 24-25.24 | On-Call Traffic Engineering Services | July 17, 2025 9 transportation impacts determination. Our traffic engineers have experience serving as City Engineers and City Traffic Engineers for various cities and can review and determine needs for specific traffic controls at intersections or street segments, including traffic signals, traffic and parking control signs and markings, posting of speed control signs, etc. We can prepare recommendations for any traffic ordinance
or City Council or planning commission resolutions, as
requested. Our team of professionals can also review any traffic impact mitigation plans, strategies or programs proposed by private developers and work in coordination with them to prepare a list of precise recommended
improvements with subsequent involving traffic impacts
predicting how the proposed plans, strategies, and programs will improve traffic congestion and safety.

Construction Management and Inspection Support
Our team has a strong track record of successfully managing capital improvement and traffic engineering construction projects for municipalities across Southern California. We provide full-service construction support, including traffic control planning, field coordination, and engineering
assistance throughout the construction and bidding phases.

Our registered Traffic Engineers are experienced in preparing traffic control and detour plans that prioritize safety and minimize disruption to vehicular and pedestrian traffic. Upon request, our team will promptly assess site-specific traffic control needs and develop tailored plans that meet City, Caltrans, and CA-MUTCD standards.

Amir Farahani, PE, TE, will serve as the primary point
of contact for construction coordination. He will attend pre-construction meetings, job walks, and site visits,
and will provide field recommendations as needed. Our
team is prepared to respond to RFIs promptly, maintain a detailed log of inquiries and responses, and revise plans or specifications as required by the City.

We also offer engineering support during the bidding phase, including clarification of design documents, preparation of addenda, and coordination with contractors to ensure a smooth transition into construction. Our team will review construction area traffic control plans to ensure public safety and maintain traffic circulation throughout the work zone.

With a proactive and responsive approach, we are committed to supporting the City in delivering safe, efficient, and well- coordinated construction projects.

Research for Federal and State Infrastructure Grants and Preparation of Grant Applications
At Bowman, we pride ourselves on being more than just
engineers—we are strategic partners who help cities unlock funding opportunities and bring transformative projects to life. Our team has extensive, project-specific experience in preparing successful grant applications and securing competitive funding for municipalities and local agencies across Southern California.

We specialize in developing compelling engineering
conceptual plans, technical reports, and supporting
documentation under the City’s direction, tailored for
submittal to a wide range of funding agencies. These include, but are not limited to:
• Orange County Transportation Authority (OCTA)
• Caltrans
• Southern California Association of Governments
(SCAG)
• Metrolink / SCRRA
• California Transportation Commission (CTC)
• Federal Highway Administration (FHWA)
• Orange County Council of Governments (OCCOG)
Our staff possess deep knowledge of federal and state
funding programs, including Measure M, SB 1, ATP , HSIP , CMAQ, and STBG. We don’t just respond to funding
opportunities—we anticipate them. In fact, we have a proven track record of identifying projects that align with upcoming grant cycles and guiding our clients through the entire process, from concept to award.

One notable example: a city client missed the deadline for an MTA Call for Projects for a critical intersection improvement.

Rather than accept the setback, our team proactively
appealed to MTA and successfully secured $2.1M in funding.

We then advanced the project to the I-710 Early Action
Technical Advisory Committee, where we obtained an
additional $1.2M—resulting in a fully funded project at zero cost to the City.

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Bowman | RFP No. 24-25.24 | On-Call Traffic Engineering Services | July 17, 2025 10 This level of initiative is embedded in our culture. We coach our staff to be vigilant and forward-thinking, always seeking ways to streamline project delivery, reduce costs, and maximize funding potential. Our team members are
actively engaged in local and regional organizations, staying informed on policy shifts, funding trends, and emerging opportunities.

For the City of Orange, Bowman will bring this same level of dedication and foresight. Yunus Rahi, PhD, PE, TE, a seasoned grant strategist on our team, will lead all grant- related efforts, ensuring that every application is technically sound, strategically positioned, and aligned with the City’s long-term transportation goals.

Analyses of Existing and Projected Traffic Conditions
Bowman’s approach to traffic condition analysis is rooted in data integrity, inter-agency coordination, and a deep understanding of the regulatory and physical context
of each project. Our team is experienced in conducting
comprehensive evaluations of both existing and future
traffic conditions to support informed decision-making and effective project delivery.

We begin by coordinating with the City of Orange, Orange County, Caltrans, and other relevant agencies to obtain all available records related to accident history, roadway geometry, traffic operations, and driver behavior. This includes sourcing crash data from:
• SWITRS (Statewide Integrated Traffic Records System) by the California Highway Patrol
• TIMS (Transportation Injury Mapping System) by UC
Berkeley’s Safe Transportation Research and Education
Center
This data provides critical insight into historical safety trends and informs our field investigations and design
recommendations.

Our team also conducts a thorough review of existing
records and right-of-way documentation, including
topographic surveys, utility maps, easements, and property boundaries. We proactively engage with utility companies, public agencies, and private stakeholders to identify any constraints or permitting requirements early in the process.

This ensures that all necessary approvals are accounted for prior to the implementation of traffic improvements.

A preliminary field investigation is then conducted to assess:
• Site access and circulation
• Potential utility conflicts
• Safety concerns and operational deficiencies
• Impacts to adjacent parcels and land uses
To support this effort, our subconsultant CTC – a recognized leader in traffic data collection – will perform a full suite of services, including:
• Manual turning movement counts
• 24-hour machine counts
• Radar speed surveys
• Parking occupancy and demand studies
• Pedestrian crosswalk counts
• Transit and ridership surveys
All field data and site imagery will be integrated into our GIS platform, enabling real-time access to geo-located photos and field notes. This system allows both Bowman and City staff to visualize and manage project data through the
City’s GIS portal, streamlining coordination and enhancing transparency.

Our GIS Analyst will support the development of base maps that reflect true physical constraints and inform the design process. These maps, combined with our traffic modeling and forecasting tools, allow us to evaluate projected traffic conditions under various growth and development scenarios.

Bowman’s holistic approach ensures that every traffic analysis is grounded in accurate data, informed by local context, and aligned with the City’s long-term transportation goals.

Pedestrian and Bicycle Studies
Bowman brings a deep bench of expertise in multimodal
transportation planning, with a strong track record of
delivering pedestrian and bicycle studies that lead to
actionable, community-supported improvements. Our team
understands that enhancing non-motorized mobility is not only a matter of infrastructure, but also about creating safer, more connected, and more livable neighborhoods.

We have successfully led Traffic Safety Studies Near Schools, focusing on critical safety concerns such as excessive
vehicular speeds, collision history, near-miss incidents, and H Work Plan
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Bowman | RFP No. 24-25.24 | On-Call Traffic Engineering Services | July 17, 2025 11 pedestrian vulnerability at intersections and corridors along school routes. Our methodology includes targeted traffic and pedestrian counts during peak school hours (typically 7:00–9:00 AM and 2:00–4:00 PM), ensuring that we capture accurate data reflective of real-world conditions. We also evaluate the potential benefits of deploying adult crossing guards and other operational strategies to enhance safety during school pick-up and drop-off periods.

Bowman is experienced in developing comprehensive Safe
Routes to School (SRTS) Action Plans, which include:
• Project management and stakeholder coordination
• Assessment of existing conditions and infrastructure gaps • Development of interactive, web-based tools for
community input
• Facilitation of safety workshops and public engagement • Preparation of final SRTS Action Plans with individual school profiles
• 30% conceptual design plans for targeted improvements These plans are designed to be implementation-ready and grant-competitive, aligning with funding programs such as ATP , HSIP , and SB 1.

Beyond school zones, our team conducts citywide pedestrian and bicycle studies to identify high-demand corridors,
safety concerns, and opportunities for network expansion.

We assess traffic conditions, user behavior, and multimodal demand to inform the design of Complete Streets that serve all users.

Should the City of Orange choose to pursue a Complete
Streets Bicycle and Safety Improvements Project, Bowman is fully equipped to support every phase—from feasibility analysis to final design. Our approach would encompass:
• Pavement rehabilitation and resurfacing
• Upgrades to Transportation Management System (TMS)
elements
• ADA compliance for all pedestrian and bicycle facilities • Design and construction of new infrastructure, including protected bike lanes, enhanced crosswalks, and pedestrian refuge islands
Our team is committed to delivering solutions that are
not only technically sound but also context-sensitive and community-driven. We understand the importance of
balancing safety, mobility, and aesthetics in a way that reflects the City’s vision for a more walkable and bike-friendly future.

Review Projects involving Traffic Impact Analysis, Roadway Improvements and Traffic Signal Modifications
Bowman offers a highly qualified team of traffic engineers, including professionally registered Traffic Engineers with extensive experience serving as City Engineers and City Traffic Engineers throughout Southern California. Our team is well-versed in reviewing and evaluating traffic impact studies, roadway improvement plans, and traffic signal
modifications in accordance with local, regional, and state guidelines.

We bring a deep understanding of the latest CEQA-mandated Vehicle Miles Traveled (VMT) analysis procedures under SB 743, and we are adept at applying these methodologies
to determine transportation impacts for both public and private development projects. Our engineers are proficient in interpreting and applying policies from OCTA, Caltrans, SCAG, and the City’s own General Plan and Circulation
Element.

Our services include:
• Thorough review of Traffic Impact Analyses (TIAs) for compliance with City standards and regional modeling
assumptions
• Evaluation of intersection and corridor operations,
including the need for traffic signals, stop control, speed zoning, and other traffic control devices
• Review and comment on roadway improvement plans,
including geometric design, lane configurations, and
multimodal accommodations
• Assessment of traffic and parking control signage,
pavement markings, and striping plans
• Preparation of staff reports, technical memoranda, and recommendations for Planning Commission, City Council,
or Traffic Committee consideration
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Bowman | RFP No. 24-25.24 | On-Call Traffic Engineering Services | July 17, 2025 12 We also work closely with private developers and their consultants to review proposed traffic mitigation strategies, ensuring that they are technically sound, feasible, and aligned with the City’s long-term mobility goals. Our team can prepare a precise list of recommended improvements, supported by data-driven analysis and predictive modeling to demonstrate how proposed measures will alleviate
congestion, enhance safety, and support sustainable growth.

Bowman’s approach is collaborative and proactive – we aim to streamline the review process while upholding the highest standards of technical rigor and public accountability. Our goal is to support the City of Orange in making informed, defensible decisions that improve mobility and quality of life for all users.

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MEET THE SENIOR PROJECT MANAGER
Amir Farahani, PE, TE
Amir Farahani is a seasoned traffic and transportation engineering professional with over 32 years of experience in civil, traffic, and transportation engineering, including more than 28 years of dedicated service to the City of Orange. Throughout his tenure, Amir held progressively responsible positions – rising from Engineering Technician to Assistant Engineer, Associate Engineer, Senior Engineer, and ultimately serving as City Traffic Engineer and Traffic and Transportation Manager.

In these roles, Amir led the City’s traffic and transportation division, where he oversaw daily traffic operations, managed the City’s Traffic Management Center (TMC), and directed signal timing, maintenance, and capital improvement initiatives. He was responsible for delivering projects from concept through construction, preparing PS&E packages, administering contracts, and coordinating with local, regional, and federal agencies.

Amir’s expertise includes development review, grant funding strategy and application (including HSIP , SR2S, CDBG, and TEA), and public representation at City Council and inter-agency meetings. He played a key role in shaping the City’s traffic engineering standards, signal design practices, and transportation policies to enhance safety and mobility.

Since joining Bowman in 2021, Amir has continued to apply his deep municipal knowledge across Southern California. His recent work includes traffic signal design, pedestrian safety improvements (e.g., HAWK and RRFB systems), including various studies and reports. Amir’s long-standing relationship with the City of Orange provides him with a unique and valuable perspective on its infrastructure, operational priorities, and community values.
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Assistant Project Manager
City of Orange
RFP 24-25.24 On-Call Traffic Engineering Services
Bowman Consulting Group - Cost Proposal
Principal-in-Charge
QA Manager
Senior Project Manager
Project Manager
Administrative Assistant
Senior Traffic Engineer
ADA Specialist
Engineer III
Engineer II
Engineer I
GIS Analyst
Construction Manager
Senior Construction Inspector
Construction Inspector
Outreach Specialist
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PROFESSIONAL SERVICES AGREEMENT
[On-Call Traffic Engineering Services]

THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on this _____ day of ____________, 2025 ( the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and DKS ASSOCIATES, a California corporation (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide general on-call traffic engineering services to the reasonable satisfaction of City the services set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. The services which are the subject of this Agree ment are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the business of providing such services and is experienced in performing the work. Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Larry Tay, City Traffic Engineer (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City ’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City ’s Project Manager to the extent required by City ’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.

a. Contractor's total compensation for all services performed under this Agreement, shall not exceed ONE HUNDRED THOUSAND DOLLARS and 00/100 ($100,000.00) without the prior written authorization of City.

b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

3. Payment.

a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
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2 b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.

c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.

d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders . No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.

6. Independent Contractor . At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.

7. Contractor Not Agent . Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

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3 8. Designated Persons . Only those qualified persons authorized by City ’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion . Except as otherwise specified in Exhibit “A,” Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work in accordance with the time period set forth in Exhibit “A” hereto or as otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence . Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved .

13. Delays and Extensions of Time . Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

15. Equal Employment Opportunity . During the performance of this Agreement, Contractor agrees as follows:

a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. 287

4 Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity .

a. To the fullest extent permitted by law, Contractor agrees to indemnify, and hold City, its City Council and each member thereof, and the officers, officials, and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:

(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor ’s employees or Contractor’s subcontractor’s employees arising out of Contractor ’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees ’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and

(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on o r off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against 288

5 the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.

b. To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement.

c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement.

d. The indemnities set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. Insurance.

a. Contractor shall carry workers ’ compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any workers ’ compensation benefits under any City program.

b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis.

c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis.

d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be availabl e to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement.

6 that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liabilit y insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration of the Agreement.

f. Contractor shall maintain during the life of this Agreement professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep such policy in force and effect for at least five (5) years from the date of completion of this Agreement.

g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.

i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case o f professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in California so long as such insurer possesses the aforementioned Best rating.

j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.

k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance.

l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for 290

7 review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than five (5) days’ written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.

Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

20. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement.

City and its authorized representatives shall have access to and the right to audit and reproduc e any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

21. Compliance with all Laws/Immigration Laws.

a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement.

b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor ’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

c. Contractor represents and warrants that it:

(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and

291

8 (2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and

(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I-9 for each of Contractor ’s employees; and

(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.

d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c.

e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.

f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.

g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City.

h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement.

22. Governing Law and Venue . This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any work performed 292

9 which is inconsistent with or in violation of the provisions of this Agreement shall not be compensated.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e- mail shall be deemed received on the date of the e-mail transmission.

“CONTRACTOR” “CITY”

DKS Associates City of Orange
2401 E. Katella Avenue, Suite 425 300 E. Chapman Avenue Anaheim, CA 92806 Orange, CA 92866-1591
Attn.: Brian Chandler Attn.: Larry Tay, City Traffic Engineer

Telephone: (206) 382-9800 Telephone: 714-744-5525
E-Mail: [email protected] E-Mail: [email protected]

25. Counterparts . This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted electronically shall have the same effect as original signatures.

[Remainder of page intentionally left blank; signatures on next page]

293

10 IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.

“CONTRACTOR” “CITY”

DKS ASSOCIATES, a California corporation CITY OF ORANGE, a municipal corporation

*By: By:

Printed Name: Richard Hutchinson Daniel R. Slater, Mayor Title: Vice President

*By: ATTEST:

Printed Name: Mike Thomas
Title: CFO

Pamela Coleman, City Clerk

APPROVED AS TO FORM:

Nathalie Adourian, City Attorney

*NOTE: City requires the following signature(s) on behalf of the Contractor:
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to City.

√

294

EXHIBIT “A”

SCOPE OF SERVICES

[Beneath this sheet.]
295

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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

297

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298

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

299
CITY OF ORANGE ON-CALL TRAFFIC ENGINEERING SERVICES RFP NO. 24-25.24 7 QUALIFICATIONS
Our team is equipped to provide a comprehensive
range of traffic engineering services, including:

DESIGN PLANS
DKS is a recognized leader in transportation
design. Our design team specializes in traffic
signals, lighting, signing and striping, ITS, Fiber, and traffic control design. The DKS team brings deep
technical expertise and decades of experience in
delivering full Plans, Specifications, and Estimates
(PS&E) packages across Southern California. We are
thoroughly familiar with Caltrans Standard Plans and
Specifications and the City’s standards, policies, and
approval workflows.

Our design team includes licensed civil and traffic
engineers, traffic signal designers, electrical
specialists, and CADD technicians, allowing us
to scale quickly and deliver design documents
that are accurate, buildable, and code-compliant.

Each set of plans is thoroughly QA/QC’d by senior
staff with significant experience in transportation
design. Our extensive bench ensures every element
(Traffic Signal, Signing and Striping, Electrical,
Communication, Multimodal traffic design, and
traffic control plans, etc.) is handled by subject-
matter experts.

SAMPLE TASK ORDER:
• Traffic Signal Modification Design for Corona
Mall (City of Corona Traffic On-Call)
• ITS and fiber design (Caltrans D4 Traffic On-
Call)
• Alton TSSP Signal and ITS design (OCTA
Traffic On-Call)
• Rectangular Rapid Flashing Beacon (RRFB),
Pedestrian Hybrid Beacon (PHB) Design (City
of Beverly Hills Traffic On-Call)

PROGRAM MANAGEMENT/

CONSTRUCTION MANAGEMENT/

CONSTRUCTION INSPECTION
The success of all projects lies in good project
management, construction oversight, and
construction inspection. DKS brings extensive
experience in construction management oversight
and working alongside contractors to deliver the
highest standards and quality deliveries to our
clients. Our approach to good project construction
starts with having a good project management
plan that takes into account the pre-construction,
construction, and post-construction phases. Our
value to our clients is our ability to work closely
with the City’s project manager and team on
having a constructable design/specifications during
the pre-construction phase. DKS will establish
a management process and workflows in this
phase as well as establish a baseline construction
300
CITY OF ORANGE ON-CALL TRAFFIC ENGINEERING SERVICES RFP NO. 24-25.24 8 schedule and budget that reflects the project scope.

Our workflows will have a pre-installation checklist.

DKS will make sure that the checklist will have
adequate checking of power and communication.

More importantly, our project team will work with
the agency to document all potential risks prior
to construction. During the construction phase,
DKS will coordinate with the City to manage all
aspects of construction, including construction
administration, construction inspection, surveying,
material inspection, project control, and safety
coordination. Safely and successfully delivering
the design plans of the project while making sure
the contractor complies with all requirements
and minimizing impact on the city’s residents,
businesses, commuters, and other stakeholders
is paramount. DKS will ensure that the agency’s
budgets and schedules are achieved by anticipating
any risks and collaborating to implement mitigation
solutions. Post-construction is as important as the
pre-construction, and DKS will coordinate with
the City to finalize all close-out items. We do this
by having a very post-installation checklist. Our
checklist will make sure all outstanding disputes
are resolved. DKS will help the City with project
documentation until complete. DKS will deliver the
final As-Builts to the agency.

SAMPLE TASK ORDER:
• Red Hill TSSP (OCTA
Traffic On-Call)
• Edinger TSSP (OCTA)

TRANSPORTATION

ANAL YSIS
DKS delivers rapid-
turnaround traffic studies
that help the City make
informed decisions on critical
projects. We have extensive
expertise in traffic operations
on highways, streets,
interchanges, intersections,
roundabouts, and at-grade
rail crossings, while developing measures to
improve safety, capacity, access, and circulation.

Our projects have included capacity analysis to
determine level of service, study of driveways and
access control, need for traffic signals, intersection
design needs, including turn lanes, accident
analysis, speed limit reviews, channelization
needs including medians, signal coordination,
assessment of passing zones and lanes, travel
demand forecasting, geometric analysis, signal
coordination, high-occupancy-vehicle (HOV)
system planning, Light Rail Transit (LRT) station
data planning, environmental assessments,
environmental impact statements, alternative
analysis, and site impact studies. For projects
requiring advanced forecasting and evaluation, we
provide travel demand modeling, diversion studies
for long-term construction impacts, and multimodal
analysis that incorporates pedestrian, bicycle, and
transit considerations. Our staff regularly prepares
technical documentation in support of grant and
funding applications.

SAMPLE TASK ORDER:
• Transit Spot Improvement On-call, Bus Zone
Expansion Study, Seattle, WA
• Traffic On-call, Lake Hills Connector Traffic
Analysis, Bellevue, WA
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CITY OF ORANGE ON-CALL TRAFFIC ENGINEERING SERVICES RFP NO. 24-25.24 9 TRAFFIC SIGNAL CORRIDOR

COORDINATION STUDIES
DKS has completed signal timing and optimization
for over 1,500 intersections over the past decade,
including coordinated corridor timings and transit
signal priority. Our team has performed extensive
traffic signal analysis and traffic modeling using
Synchro, SimTraffic, Dynameq, and VISSIM, as
appropriate, taking into account multiple modes,
including transit, pedestrians, and bicycles. DKS
conducts before-and-after studies to quantify travel
time improvements and coordination benefits. The
DKS team has been serving as a leading consultant
for OCTA TSSP projects to collaborate with OCTA,
Caltrans D12, the county of Orange, and local
municipalities to retime and synchronize traffic
signals in Orange County.

SAMPLE TASK ORDER:
• Red Hill TSSP Signal Timing and Corridor
Synchronization (OCTA Traffic On-Call)
• Alton TSSP Signal Timing and Corridor
Synchronization (OCTA Traffic On-call)

SIMULATION MODELING
DKS provides robust simulation modeling services
that support corridor and network-level analysis for
both planning and operations. Our core business
involves traffic signal systems.

DKS staff have authored and contributed to
key industry resources, including the Caltrans
HQ Protocol for VISSIM Microsimulation,
Caltrans’ Analysis Procedures Manual, the Traffic
Engineering Handbook, and the Federal Highway
Administration’s Adaptive Traffic Signal Guide to
Implementation. Our staff combines their planning
and engineering expertise with the latest software
analysis tools to apply traditional and emerging
techniques to meet client-specific needs.

DKS analyzes traffic operations on streets,
highways, and freeways using Synchro, VISSIM/
VISUM, Highway Capacity Software, TransCAD/
TransModeler, PASSER, FREQ, and TRANSYT-
7F. Our conceptual design simulations provide
animated 3D environments where viewers can
better understand proposed alternatives.

SAMPLE TASK ORDER:
• Caltrans District 3 Traffic Forecasting &
Operations On-Call, (SR 51/CapCity and I-5
Managed Lanes Project)
• Innovate 680 Northbound Express Lane
Completion Project, Contra Costa County, CA

TRAFFIC COUNTS
DKS staff have led projects involving the collection
of all types of field reconnaissance, including
ADT traffic counts, intersection turning movement
counts, parking occupancy and turnover counts,
and bicycle and pedestrian counts at intersections
and along corridors. We have a list of vendors that
often assist us with this, and we plan to coordinate
with these trusted vendors. These firms can also
provide other types of data collection services,
including speed surveys, video data collection, and
GPS travel time runs that augment the other data
collection efforts.

SAMPLE TASK ORDER:
• Edinger TSSP Signal Retiming (OCTA)
• Magnolia Corridor Signal Retiming (OCTA)
• Belfast and Fairview Signal Retiming (City of
Costa Mesa)

STATEWIDE PLANNING EFFORTS
Our team brings extensive experience delivering
statewide and regional traffic signal planning,

INNOVATIVE SOLUTION
DKS has used video analytics to
conduct turning movement counts
and identify near-miss conflicts and road
user behaviors (like red-light running) to
add value to traditional traffic counts.
302
CITY OF ORANGE ON-CALL TRAFFIC ENGINEERING SERVICES RFP NO. 24-25.24 10 timing optimization, and coordination projects that
enhance mobility, safety, and operational efficiency
across jurisdictions. We understand the complexities
of aligning local signal operations with regional
and statewide goals. We are also experienced in
the development and implementation of Active
Transportation Plans and Local Road Safety Plans.

DKS is currently supporting Caltrans to update their
State Strategic Highway Safety Plan.

SAMPLE TASK ORDER:
• Sacramento County, Local Road Safety Plan, CA
• Livermore Active Transportation Plan Refresh,
CA

RESEARCH AND OUTREACH
DKS will assist the City with producing reports and
making presentations to agency leadership, elected
officials, and the public as necessary. Our team has
assisted clients in developing and disseminating
materials that share information on complex
transportation engineering projects. Our key local
staff are skilled in public presentations, managing
town hall-style meetings, and maintaining a focus
on project goals while under pressure.

SAMPLE TASK ORDER:
• Madera County Transportation Authority
(MCTA) Measure T Public Engagement
Services, CA
• Manhattan Beach Advanced Traffic Signal
• Community Vision, City of Big Bear Lake, CA

NEIGHBORHOOD TRAFFIC CALMING
DKS works with local agencies and neighborhood
groups to analyze and design neighborhood traffic
management plans and traffic calming devices,
including roundabouts, stop signs, speed bumps,
diverters, and chokers to improve both urban and
suburban neighborhoods.

DKS works with public agencies and stakeholders
to analyze and design neighborhood traffic
management plans and traffic calming devices
to protect localities from automobile traffic while
creating a safer environment for walking and
cycling. Treatments such as roundabouts, stop
signs, speed bumps, diverters, and chokers are
utilized to improve both urban and suburban
neighborhoods. DKS engineers apply prevailing
design standards and construction techniques to
conceptual designs, preliminary engineering, and
PS&E.

SAMPLE TASK ORDER:
• SDOT Neighborhood Traffic Calming, Seattle,
WA
• South San Francisco Traffic Calming Study, CA
303
CITY OF ORANGE ON-CALL TRAFFIC ENGINEERING SERVICES RFP NO. 24-25.24 11 REVIEW FOR PRIVATE DEVELOPMENTS
DKS understands the critical role that timely
and thorough private development review plays
in ensuring safe, consistent, and future-ready
infrastructure in the City of Orange. Our team
regularly performs technical plan checks for
signal, signing, and striping, traffic control, and
lighting plans. We also review traffic studies for
private development, ensuring consistency with
City standards and CEQA requirements. Our
team specializes in Traffic Impact Analysis (TIA)
for new development, as well as reviewing these
documents for private development. Our approach
emphasizes consistency with City standards,
Caltrans requirements, and regional guidelines
while maintaining a focus on constructability and
operational performance. With our strong local
presence and deep familiarity with the City’s
expectations, DKS can act as an effective liaison
between City staff and external design teams. Our
engineers regularly participate in coordination
meetings, resolve plan check comments efficiently,
and support communication with developers to
keep projects moving forward while protecting the
City’s interests.

SAMPLE TASK ORDER:
• Pasco, WA TIA Review On-Call (42 TIA
Reviews)

GRANT MANAGEMENT
DKS is experienced with federal, state, and local
Agency compliance procedures through our work
on grant-funded projects and providing assistance
with grant applications. Based on our experience,
the key to the successful delivery of grant-funded
projects is to fully understand both the grant
requirements and scoring criteria. We have helped
clients earn more than $50M in safety grant funding
alone, including the Highway Safety Improvement
Program (HSIP) and Safe Streets and Roads for All
(SS4A) program.

SAMPLE TASK ORDER:
• City of South San Francisco, SMCTA Cycle 6
Ped and Bike Grant
• HSIP Cycle 9, 11 Grant Application Assistance,
Solano Transportation Authority, West
Sacramento, Sacramento County

TRANSPORTATION

ENGINEERING

SAFE MOBILITY TRANSIT ELECTROMOBILITY CLIMATE SERVICES
ACTIVE

TRANSPORTATION

PLANNING

TRANSPORTATION

TECHNOLOGY

FREIGHT COMMUNITY

ENGAGEMENT
SHAPING A SMARTER TRANSPORTATION EXPERIENCE ™
304
CITY OF ORANGE ON-CALL TRAFFIC ENGINEERING SERVICES RFP NO. 24-25.24 12 DKS understands the City is seeking highly qualified traffic engineering consultants to support a variety
of services ranging from traffic studies and plan
checks to simulation modeling and outreach. We
will serve as an extension of City staff, delivering
technically sound, timely, and cost-effective
engineering services. Based on our previous
experience, DKS has developed and refined a
proven method for providing timely and high-quality
deliverables.

APPROACH
Our team is structured to provide flexible, efficient
support for the City’s evolving needs, and we
understand that timeliness is a crucial aspect of
on-call work. We prioritize quick response and
high-quality work, and our systems are designed to
support this responsiveness.

Upon receiving a task order, Alex will assess the
scope, assign resources, and submit a not-to-
exceed cost proposal within 5 business days.

Alex will coordinate closely with the City’s project
manager to support effective decision-making and
attend kickoff meetings as needed. DKS maintains
bench depth across disciplines, ensuring the
availability of proposed staff to meet assignment
timelines. Our management tools include weekly
management/workload meetings, weekly project
activity reports, project team meetings, and online
project management tools to track deliverables and
schedules. Alex will apply these tools to manage
workload and schedule all contracted projects.

Plan checks will be completed within 10 business
days for initial reviews and 5 business days for
subsequent reviews, unless otherwise directed by
the City. To accomplish this, Alex will work through
the steps outlined below and summarized in Figure

1. DEFINE THE PROJECT
Upon task order issuance, Alex will meet with the
City’s project manager to clarify scope, outcomes,
and constraints. If specialty expertise is required,
Alex will involve appropriate technical staff and
coordinate with other City departments as needed.

DEVELOP SCOPE, SCHEDULE, AND
BUDGET
Alex will develop the scope of work and provide
a schedule and budget. The scope development
process will be assigned a deadline and undergo
a quality review. Alex will develop a detailed
schedule that shows the timing, duration, and
interdependencies of tasks, review periods,
meetings, and outreach efforts, using the final
scope of work. We will identify areas of risk, critical deadlines, and timing for key resources and
meeting notices through a team review.

H – WORK PLAN
FIGURE 1. ON-CALL TASK ORDER MANAGEMENT

PRO JECT EXECU TIO N

DKS ON C ALL PROCES S

W OC REQUES T

PRO JECT IN ITIA TIO N

D EFINE THE

PRO JEC T

A SSIG N

TEAM MEM -
BERS

SCO PE,

SCHEDULE,

BUD GET

PLA N N IN G EXECU TIO N

PRO JECT CL OSURE

PRO JEC T

C LO SU R E

CUSTO M ER S ER VICE

M O NITORING

LESSONS

LEARN ED

IMPRO V ED

PRA C TICES

N O TICE TO PROCEED
  CLIENT COMMUNIC ATION  
305
CITY OF ORANGE ON-CALL TRAFFIC ENGINEERING SERVICES RFP NO. 24-25.24 13 ASSIGN TEAM MEMBERS
Alex will select the appropriate team members
based on the project’s needs and their
demonstrated experience and skills. Alex has
assembled a team with redundancy in each
discipline area, identifying a technical lead
or subject matter expert. The team is further
supplemented by one or two supporting staff for
each discipline. All proposed team members are
committed to this contract and will be available
to meet the City’s scheduling needs throughout
the term of the agreement. Our firm’s structure
and resource allocation system allow us to deliver
overlapping assignments without compromising
quality or responsiveness.

For specialty tasks, Alex will coordinate with other
Group Managers across the company to engage
resources as needed to accommodate the task
needs while also maintaining the most efficient
outcome for the task’s budget and schedule.

PROJECT EXECUTION
Following notice to proceed, Alex will coordinate
resources, oversee the completion of technical
tasks, and keep the project team and stakeholders
informed of the project’s status and any new
findings. Project health will be continuously
monitored to identify areas requiring attention.

Phone conferences will be held with the City’s
project manager and key stakeholders twice a
month to identify issues early and keep everyone
informed of the project’s status. This communication
will also be supplemented by email or other
communication preferred by the City. DKS uses
web-based project management tools (e.g.,
SharePoint, Basecamp) that will give all team
members and City staff access to the archived
deliverables, milestone schedules, budget, to-
do lists, and a history of project communications,
fostering a collaborative working environment.

QUALITY CONTROL / QUALITY

ASSURANCE
DKS has an established quality control/quality
assurance (QC/QA) policy and procedures to
deliver work products successfully with very
high standards, as shown in Figure 2. The most
experienced project team is assembled for projects
with a quick turnaround. As QC/QA Officer, Brian
wil be responsible for checking all deliverable
products. Where specialty skills are needed, Brian
will bring on a second quality reviewer with special
related skills to provide a technical review. Brian
will confirm that each deliverable component has
received review. Our QC/QA policies require that
we record and maintain on file the reviews of prior
checking during each stage of a design, analysis, or
other study. If requested, we can provide the DKS
QC/QA document to the City for verification.

PROJECT CLOSEOUT
As each project comes to a close, Alex will confirm
that all final deliverables have been provided.

These deliverables will remain archived online for
access for the duration of the project. Final invoices
will be processed quickly to facilitate contract
administration.

Deliverable
Development

QUALITY ASSURANCE (QA) PROCESSQUALITY CONTROL (QC) PROCESS Initial QC
Review
Final QC
Review
QC Comment
Incorporation
1 QA
Review
12 3 4
Self-check that baseline
standards and
methodology were
followed
Conﬁrms that the QC process
has been followed for all project
deliverables, as outlined in the QMP
Review closely that baseline
standards and methodology
were followed, and that
deliverable contents make
sense
Accept/incorporate direct
comments
Perform additional work with
team support/discussions
to resolve comments
Conﬁrm that all comments are
incorporated with a QC stamp
and signatures on the document
or a completed QC review form
Review the Final Deliverable

QM PQ C
Originator
(Initiator)A
Originator
(Initiator)A
Project Quality
ManagerReviewer
Veriﬁer
(Backchecker)B C D
FIGURE 2. QUALITY CONTROL/QUALITY ASSURANCE PROCESS
306
CITY OF ORANGE ON-CALL TRAFFIC ENGINEERING SERVICES RFP NO. 24-25.24 14 INNOVATIVE APPROACH
As a firm rooted in innovation, DKS continuously explores and applies cutting-edge technologies, data- driven strategies, and forward-thinking approaches to address today’s transportation challenges. Our team is committed to advancing mobility, safety, and sustainability through practical innovations that can be readily implemented. The table below highlights a few of the innovative tools and methodologies we bring to on-call traffic engineering services.

INNOVATION USE CASE HOW IT COULD APPL Y
Plan‑Sheet “Spell‑Check.” Vision AI scans exported
PDF plan sets and flags common misses—missing
leader arrows, stray levels, wrong sheet titles,
MUTCD code errors.

Before plotting the 95% PS&E for a new roundabout, run the PDFs through the checker; it spits out a one-page punch-list your CAD tech can clear in an hour instead of a half-day red-line session.

Auto Quantity & Bid‑Item Builder. NLP + CAD plug‑in
reads layer names/blocks, tallies quantities, and
matches them to Caltrans bid codes.

At 60% signals package, press “Generate bid tab.” The tool outputs an Excel sheet with 12 traffic-signal items, 26 signing/ striping items, and the right item numbers, ready for spec review.

Signal Phasing & Clearance Optimizer. Feed the
model intersection geometrics and 12‑hour counts;
it suggests phasing, split times, yellow/all‑red
intervals, and pole layouts that meet ITE formulas.

Cuts two hours of spreadsheet tinkering when sizing cabinet loads and wiring diagrams for a five-leg signalized intersection.

TTC Layout Recommender. Large‑language model
trained on MUTCD Part 6 and agency supplements;
you describe the work zone and speeds, it proposes
typical section sheets and device lists.

For a night-work paving overlay, the designer enters “4-lane arterial, 45 mph, inside lane closure, 1 mi length” and gets a draft TTC sheet with taper lengths, cone spacing, and arrow-board notes.

Roundabout Signing/Marking Wizard. Geometry in,
sign & pavement‑legend callouts out—sized and
spaced per FHWA Roundabout Guide.

Drag a shapefile of a single-lane roundabout into the tool; it places R1-1, R2-3P, advance arrows, and yield lines in the right spots and pushes them back into the DWG as new layers.

Spec‑Section Auto‑Draft. Prompt‑based generator
pulls from latest agency standard specs and
inserts project‑specific details (e.g., 12‑inch LED
indications, Type 2070 controller).

When the spec lead types “Signal hardware spec, Washington County,” GPT fills in 90% of Division 800 language, including submittal requirements and warranty clauses.

Design‑Change Digest. A bot monitors the shared
model/CAD directory; when a file is saved it
compares versions, writes a plain‑English “what
changed & why” log, and posts to Teams.

Keeps the PM and reviewers in the loop when a junior engineer adjusts mast-arm lengths or moves stop-bars—no surprises at the next QA check.
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Grade Hourly Rate Grade Hourly Rate Tech Level Hourly Rate Grade 9 95.00 Grade 40 250.00 Tech Level M 95.00
Grade 10 100.00 Grade 41 255.00 Tech Level N 100.00
Grade 11 105.00 Grade 42 260.00 Tech Level O 105.00
Grade 12 110.00 Grade 43 265.00 Tech Level P 110.00
Grade 13 115.00 Grade 44 270.00 Tech Level Q 115.00
Grade 14 120.00 Grade 45 275.00 Tech Level R 120.00
Grade 15 125.00 Grade 46 280.00 Tech Level S 125.00
Grade 16 130.00 Grade 47 285.00 Tech Level T 130.00
Grade 17 135.00 Grade 48 290.00 Tech Level U 135.00
Grade 18 140.00 Grade 49 295.00 Tech Level V 140.00
Grade 19 145.00 Grade 50 300.00 Tech Level W 145.00
Grade 20 150.00 Grade 51 305.00 Tech Level X 150.00
Grade 21 155.00 Grade 52 310.00 Tech Level Y 155.00
Grade 22 160.00 Grade 53 315.00 Tech Level Z 160.00
Grade 23 165.00 Grade 54 320.00 Tech Level AA 165.00
Grade 24 170.00 Grade 55 325.00 Tech Level AB 170.00
Grade 25 175.00 Grade 56 330.00 Tech Level AC 175.00
Grade 26 180.00 Grade 57 335.00 Tech Level AD 180.00
Grade 27 185.00 Grade 58 340.00 Tech Level AE 185.00
Grade 28 190.00 Grade 59 345.00 Tech Level AF 190.00
Grade 29 195.00 Grade 60 350.00 Tech Level AG 195.00
Grade 30 200.00 Grade 61 355.00 Tech Level AH 200.00
Grade 31 205.00 Grade 62 360.00 Tech Level AI 205.00
Grade 32 210.00 Grade 63 365.00 Tech Level AJ 210.00
Grade 33 215.00 Grade 64 370.00 Tech Level AN 230.00
Grade 34 220.00 Grade 65 375.00 Tech Level AO 235.00
Grade 35 225.00 Grade 66 380.00 Tech Level AP 240.00
Grade 36 230.00 Grade 67 385.00
Grade 37 235.00 Grade 68 390.00
Grade 38 240.00 Grade 69 395.00
Grade 39 245.00 Grade 70 400.00
● All invoices are due and payable within 30 days of date of invoice. Invoices outstanding over 30 days will be assessed a 1 1/4 percent service charge, compounded, for each 30 days outstanding beyond the initial payment period. Service charges are not included in any agreement for maximum charges.

For each task under this on-call contract, we will assign experienced staff that will deliver the project on time and on budget. Our rate sheet includes job classifications for Engineers, Planners, Technicians, and Support Staff, and the grades listed under each classification reflect varying levels of experience and responsibility within that job title. These rates shall be in effect through December 31, 2025, and renegotiated in accordance with the requirements of the RFP.

Fee Schedule
Effective January 1, 2025 through December 31, 2025 ENGINEERS and PLANNERS TECHNICIANS and SUPPORT STAFF 308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325

PROFESSIONAL SERVICES AGREEMENT
[On-Call Traffic Engineering Services]

THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on thi s _____ day of ____________, 20 25 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and FEHR & PEERS , a California corporation (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the City the services set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference in accordance with the terms of this Agreement . As a material inducement to City to enter into this Agreement, Contractor represents that it has reasonably investigated and considered the scope of services and reasonably understands the difficulties and restrictions in performing the work. The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the busi ness of providing such services and is experienced in performing the work. Contractor shall perform all services in accordance with the skill, care, and diligence ordinarily exercised by professionals performing similar services in the same or similar locale and under the same or similar circumstances to that of the Contractor under this Agreement. All services provided shall conform to all applicable federal, state and local laws, rules and regulations then in effect at the time of Contractor’s performance of its services under this Agreement. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Larry Tay, City Traffic Engineer (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.

3. Payment.

a. Contractor shall submit to City a monthly invoice for the services, authorized expenses and authorized extra work actually performed or incurred in the previous month.

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2 b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.

c. City will pay Contractor the amount invoiced within thirty (30) days Contractor’s monthly invoice.

d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

6. Independent Contractor . At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equi pment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement. 327
3 It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

14. Products of Contractor. The documents, studies, evaluations, asses sments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement (“Work Product”) shall become the property of City upon receipt. Contractor shall deliver all such Work Products to City prior to payment for same. City may use, reuse or otherwise utilize such Work P roducts without restriction. However, notwithstanding the foregoing, or any provision to the contrary in this Agreement, intellectual property owned or created by any third party other than Contractor, its subcontractors, or City (“Third -Party Content”), and inventions, improvements, discoveries, methodologies, models, formats, software, algorithms, processes, procedures, designs, specifications, findings, and other intellectual properties developed, gathered, compiled or produced by Contractor or its subcontractor prior to or independently of their performance of this Agreement (“Background IP”), including such Third -Party Content or Background IP that Contractor or its subcontractors may employ in their performance of this Agreement, or may incorporate into any part of the Work Product, shall not be the property of City. Contractor, or its subcontractors as applicable, shall retain all rights, titles, and interests, including but not limited to all ownership and intellectual property rights, in all such Background IP. Contractor, and i ts 328
4 subcontractors as applicable, grant City an irrevocable, non -exclusive, non-transferable, royalty- free license in perpetuity to use, reproduce, prepare derivative works based upon, distribute, disclose, derive from, perform, and display such Background IP, but only as an inseparable part of, and only for the purpose intended by creation of, the Work Product. In the event the Work Product contains, or incorporates, any Third -Party Content, or derivative work based on such Third-Party Content, or any compilation that includes such Third-Party Content, Contractor shall secure all licenses to any such Third -Party Content, but only as an inseparable part of the Work Product, where such licenses are necessary for City to utilize and enjoy Contractor's services and the Work Product for their intended purposes. Any use of Contractor’s Work Product for any other project or purpose not authorized in writing by Contractor, any modifications to the Work Product made by anyone other than Contractor, and any use of incomplete Work Product (“Unauthorized Uses”) shall be at City’s sole risk, and Contractor shall bear no liability for City’s Unauthorized Uses of the Work Product. City agrees to indemnify, defend and hold Contractor and its officers, agents and employees harmless from any claims, losses, damages, costs, including with out limitation attorneys' fees, arising out of any such Unauthorized Uses of the Work Product by City.

15. Equal Employment Opportunity . During the performance of this Agreement, Contractor agrees as follows:

Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

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5 17. Indemnity.

a. To the fullest extent permitted by law , Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:

(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and

(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, including injury or damage either on or off City’s property , arising out of Contractor’s physical activities and operations in connection with its performance of this Agreement other than its performance of professional services (collectively, “Claims”) ; but not for any such Claims caused by the negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such Claim covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.

d. The indemniti es set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. Insurance.

a. Contractor shall carry workers ’ compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it 330
6 is an independent contractor and not entitled to any worker s’ compensation benefits under any City program.

b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) Two Million Dollars ( $2,000,000) per occurrence ; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis.

c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($ 1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis.

d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement.

e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration of the Agreement.

f. Contractor shall maintain during the life of this Agreement professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a minimum limit of Two Million Dollars ($2,000,000) per claim. Contractor agrees to keep such policy in force and effect for at least five (5) years from the date of completion of this Agreement.

g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.

h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days’ prior written notice to City.
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7 i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in Califo rnia so long as such insurer pos sesses the aforementioned Best rating.

j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set -off from any sums owed Contractor.

k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

Upon the termination of this Agreement, City shall pay Contractor for services performed in accordance with the terms of this Agreement and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.
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8 21. Compliance with all Laws/Immigration Laws.

a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement.

b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified p revailing rates of wages to all such workers . The general prevailing wage determinations for c rafts can be located on the web site of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

c. Contractor represents and warrants that it:

(2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and

(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I -9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.

d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c.

e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not 333
9 change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.

f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.

22. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally , by e -mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e- mail shall be deemed received on the date of the e-mail transmission.

“CONTRACTOR” “CITY”

Fehr & Peers City of Orange
101 Pacifica #300 300 E. Chapman Avenue
Irvine, CA 92618 Orange, CA 92866-1591
Attn.: Delia Votsch, PE Attn.: Larry Tay, City Traffic Engineer

Telephone: 949-308-6323 Telephone: 714-744-5525
E-Mail: [email protected] E-Mail: [email protected]

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10 25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted electronically shall have the same effect as original signatures.

IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.
“CONTRACTOR” “CITY”
FEHR & PEERS, a California corporation CITY OF ORANGE, a municipal corporation *By: By:

Printed Name: Daniel R. Slater, Mayor
Title:
*By: ATTEST:

Printed Name:

Title:

Pamela Coleman, City Clerk
APPROVED AS TO FORM:

Nathalie Adourian, City Attorney
*NOTE: City requires the following signature(s) on behalf of the Contractor:
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to City.
√
Steven J. Brown, PE
Senior Vice President
Lysa Wollard
Chief Financial Officer
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EXHIBIT “A”

SCOPE OF SERVICES

[Beneath this sheet.]
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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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City of Orange On-Call Traffic Engineering Services | 4 The following table represents the Key Staff experience performing the proposed services listed in the Scope of Work:

Scope Jason
Pack, TE
Delia
Votsch, PE
Claude
Strayer, PE
Jolene
Hayes, AICP
Baldwin
Ngai
Logan
Aspeitia
Traffic studies for capital projects X X X X X
Traffic and/or parking study
review for private developments X X X X X
Traffic signal design X X X X
Traffic control plan preparations X X X X
Plan check for
capital/development projects and
traffic control plans

X X X X
Street light design and plan
check X X X X
Signing and striping plan
preparation and plan check X X X X
Traffic signal and street lighting
construction inspection -- -- -- -- -- --
Construction management and
construction engineering -- -- -- -- -- --
Technical support for funding
and grant application X X X X

Grant funding oversight X X
Intelligent transportation systems
(ITS) design X X
Traffic signal timing and
coordination studies X X X X
Traffic counts and data collection X X X X X X
Neighborhood traffic calming
studies, warrant studies, and
traffic investigations

X X X X
Special studies, civil design, and
on-site support services -- -- -- -- -- --
General municipal traffic
engineering services X X X X X X
Note: -- indicates services outlined in the Scope of Work that Fehr š Peers does not offer.

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City of Orange On-Call Traffic Engineering Services | 5 H. Work Plan
We understand that this on-call is to support the City with traffic engineering specific services in support of the City’s Traffic Engineering Division.

Our approach to every task would be the same - to work with the City to identify the most appropriate scope of work, estimate the person’s hours to complete the scope of work, agree to an appropriate schedule, and complete the effort. We have found that setting expectations and executing tasks to those expectations is the easiest way to ensure a successful project.

Fehr š Peers considers each potential assignment carefully and only pursues projects to which we can commit the appropriate time, effort, and resources to provide excellent services. We are able to offer a dedicated team for this project from our Orange County office and can supplement it as needed from our large pool of over 395 staff companywide.

In addition, proactive project management and client service are paramount to our success. Two key factors for a successful project are budget and schedule control. Fehr š Peers uses the following methods to ensure schedule control throughout this on-call project.  Within five business days of each request under the on-call agreement, we will provide a not- to-exceed cost estimate for our work
 We will maintain close communication with City staff – we expect email, phone, and in- person communications will all be regular parts of executing the on-call tasks.  We will prepare and submit monthly progress reports to the City Project Manager. Progress reports will include work status and budget expenditure by task, issues that require immediate resolution by the City, adherence to project schedule, significant accomplishments, and planned work.
 In the event that this project faces a setback due to an unforeseen issue, we can typically bring the project back on budget and schedule using one or more of the following approaches:
 Adjusting Resource Allocation. Some tasks may require more than the anticipated level of effort, while others can be satisfactorily completed with less.  Increased Efficiency. Our project management system promptly alerts us to any task overruns, allowing us to quickly respond with a plan to more efficiently perform subsequent tasks.
 Strategic Use of Technical Experts. As a large multimodal transportation planning and engineering firm, Fehr š Peers can make strategic use of our staff resources to suggest methods to quickly address unforeseen obstacles and move the project forward.

Design Plans
Our traffic engineering experience includes the preparation of traffic signal plans, traffic control plans, signing and striping plans, lighting plans, and roundabout design. We have designed hundreds of traffic signals in various states, for towns, cities, counties, and state DOTs, as well as private institutions and land developers. We understand the Watch Manual, and when it can be used to assist with these types of efforts, but we also understand that, with traffic control plans, other factors like duration, visibility, traffic volume demands, etc., can influence the type of traffic control plan utilized 342
City of Orange On-Call Traffic Engineering Services | 6 for the construction activity. We understand how pavement delineation and signing affects mobility and how it can improve circulation
Transportation Analysis
Transportation impact analysis is prepared for the transportation section of an environmental document. We are recognized within California for preparing, peer reviewing, and even developing significance criteria for transportation impact analysis for CEQA. We routinely prepare transportation impact analysis for Environmental Impact Reports (EIRs), Mitigated Negative Declarations (MNDs), and Negative Declarations (NDs). We prepare analysis for a variety of project types including land development and transportation projects. We are experts in the transportation issues in CEQA including changes due to Senate Bill SB 743. Our SB 743 involvement has provided us with substantial information to aid agencies, much of which has been posted to our SB 743 website shown below: https://www.fehrandpeers.com/sb743/
Traffic Signal Corridor Coordination Studies
Fehr š Peers has a variety of experience with developing and implementing signal timing plans. We understand the nuances of signal timing in specific areas. For example, in the downtown, the City may want to consider things like leading pedestrian intervals (LPIs) and additional scramble phases.

In more suburban parts of the City, different timing parameters may be considered like ensuring adequate clearance intervals and ensuring bike timings are implemented appropriately. Each location within the City is unique and should be considered when developing timing parameters.

Simulation Modeling
We use traffic simulation services to investigate and estimate the impacts of modifications to the transportation network, such as road geometry, traffic control, and traffic levels. These traffic simulations can assess potential impacts without disrupting traffic operations, implementing costly measures, or causing unsafe conditions for motorists before a design is finalized. We use Synchro, SimTraffic, and VISSIM to simulate both existing and future conditions for comparisons. The results of our work form the basis for conclusions and recommendations to solve a range of transportation problems in areas such as freeway and arterial systems, traffic signal operations, intelligent transportation systems, and the interface between autos and other travel modes (e.g., light rail, bus, rapid transit, heavy vehicles, cycling, and walking).

Traffic Counts
Fehr š Peers combines in-house expertise with innovative data vendors to develop and execute data collection plans for all transportation modes to understand existing conditions. Data collection can include daily counts; classification counts; speed surveys; turning movement counts for all modes; travel time reliability studies using vendors such as Inrix; origin-destination surveys, including license plate surveys and Bluetooth data; GPS data collection and using custom applications for parking studies.

Statewide Planning Efforts
California’s legislative requirements and statewide planning efforts shift frequently. We pride ourselves in staying up to date on the latest industry trends and by quickly adapting to prepare 343
City of Orange On-Call Traffic Engineering Services | 7 specialized studies. Recently, statewide legislation Assembly Bill 98 mandated that truck routes be included in all General Plans, we’ve quickly leveraged our national experience in freight planning, truck routing, and truck parking to assist our local clients in Southern California in integrating this into their General Plans.

Research and Outreach
Fehr š Peers regularly attends pubic meetings, with extensive experience preparing and delivering presentations to both community members and decision makers. Many transportation related topics can feel inaccessible or overly technical to people who do not regularly engage in our industry, however we endeavor to have all communication and outreach be clear and concise. We also frequently work with our clients to summarize and prepare staff reports and supporting documentation.

Neighborhood Traffic Calming
Fehr š Peers is a nationally-recognized leader in the areas of traffic calming and neighborhood traffic management. We have vast experience in working with local communities across the country to develop both programmatic solutions and neighborhood-specific traffic calming plans. We are also frequently retained to develop pilot projects and PSšE as a part of a newly developed city-wide traffic calming program.

Review for Private Developments
Preparation and review of Transportation Impact Analysis (TIA) reports is one of the core services provided by Fehr š Peers. We have completed hundreds of studies for public, private, and institutional clients to evaluate new land developments, redevelopment sites, changes to the street system (e.g., widening of a street), changes in circulation policies, and other actions that affect the transportation system. We believe that transportation impact studies should address all modes of transportation, and we have included multi-modal evaluation/discussions in TIA reports for decades.

Additionally, we routinely provide peer review of TIA reports and technical analysis by others’, providing constructive comments to enhance accuracy and adhere to local guidelines and best industry practices.

Safety
Over the past ten years, our safety focus has shifted significantly as many of our clients are interested in ITE’s Safe Systems approach to improving mobility, completion of Systemic Safety Analysis and Reporting (SSAR) studies, Local Roadway Safety Plans (LRSPs), Safe Routes to School (SR2S) efforts, and assisting a variety of agencies throughout the US in Vision Zero efforts. All these safety efforts nest well with our multi-modal expertise to assist agencies in making informed decisions when improving the safety of the mobility network. In addition to the above referenced safety efforts, we routinely complete other more routine efforts related to safety, including evacuation planning and routine collision review and assessment.

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Classification Hourly Rate Principal $385.00
Senior Associate $275.00
Associate $240.00
Senior Engineer/Planner $200.00
Engineer/Planner $180.00
Senior Engineering Technician $170.00
Senior Project Accountant $195.00
Project Coordinator $165.00
Technician $160.00
Intern $125.00
Technology & Security Fee (software licensing, hardware upgrades, secure data storage, etc.) are invoiced and calculated as a percentage of monthly project labor .
(July 2025 through June 2026)
Hourly Billing Rates
Other Direct Costs / Reimbursable Expenses are invoiced at cost plus 10% for handling.

Personal auto mileage is reimbursed at the current IRS approved rate (70 cents per mile as of Jan 2025).
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SCOPE OF WORK

RFP NO. 24-25.24

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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4 CITY OF ORANGE - ON-CALL TRAFFIC ENGINEERING SERVICES ( RFP NO. 24-25.24) H. Work Plan
The following sections describe typical task orders
carried out as part of on-call contracts illustrating our work plan.

1. Plans, Specifications, and Estimates
GTS will prepare plans, specifications, and estimates
(PS&E) to accommodate the construction requirements
for traffic signals, signing and striping, traffic control plans, and other ITS design tasks.

We typically anticipate producing plans for the
following:
• Street Improvement Plans – To accommodate
ADA compliant curb ramps and raised median
noses.
• Signing and Striping Design
• Traffic Signal Plan – To propose agreed upon
traffic signal improvements and operations based
on the developed recommendations.

The GTS team believes a detailed field review and
as-built plan verification will provide a good base
plan for a high-quality design plan and will result in
higher efficiencies (less time and costs). Prior to
preparing a base plan for the street improvement
and traffic engineering design, GTS will obtain copies
of available as-built drawings and other available
database/information pertaining to the project from the City and other agencies if needed. The field review will include identifying design constraints, verifying as-built information, and observing general site conditions.

We will document our findings with photos taken as
part of our field review. We will review the preliminary utility information and prepare and send notifications
to all utility companies known to operate within the
project area. Underground and overhead utilities will
be identified, and potential conflicts will be noted and resolved during final design.

Typical tasks could include:

1.1 Topographic Land Survey: The design survey
will be developed at 1”=20’ scale and will include the
following items:
• Sufficient spot elevations and breaklines to
accurately develop contours at a 1.0’ interval.
• Curbs, right-of-way (and jurisdiction boundary
line), flowlines, and gutters.
• Paving types.
• Roadway crown elevations and striping.
• Above ground evidence of utilities.

1.2 Street Improvement Plan: GTS will modify the
existing curb ramps to comply with ADA guidelines
at the intersection. GTS will utilize the topographic
land survey to produce the street improvement plan.

The street improvements will be limited to ADA curb
ramp reconstruction. GTS will perform a detailed ADA
evaluation. We will design all proposed curb ramps
per the standards agreed upon with the City. The
plans will clearly show limits of construction and curb ramp grades and details. The curb ramp details will be
prepared at 1”=10’ scale.

1.3 Signing and Striping Design: GTS will incorporate
any striping and signage modifications at the project
intersection on the corresponding traffic signal plan
if it is part of a signal design project, or will produce separate signing and striping plans.

Striping and signage services will include items like
improving existing bike lane signages, reinstalling
faded striping, or other striping or signage that may be required.

1.4 Traffic Signal Plan: Utilizing the traffic signal as- built plans, survey, and field investigation data, GTS
will prepare a traffic signal base plan at the intersection.

The base plan is the backbone to accurately design
proposed improvements. At this stage of the process,
a thorough review is performed on the base plan to
ensure accuracy prior to design. The base plan will
include centerline, right-of-way, relevant existing
street improvements, and existing traffic controls. We
will prepare the base plan in accordance with City’s
format and standards. If the intersection has shared
jurisdiction with other cities we will also work with their standards.

GTS has extensive experience in traffic signal design
and will utilize that knowledge to identify potential
conflicts before the project goes into construction. For example, proposed signal poles will be strategically
placed in the optimum location for driver/pedestrian
visibility and will adhere to ADA guidelines. We will
also evaluate any current deficiencies or sub-standard
equipment that should be upgraded to meet current
City agreed-upon standards.

We will provide a detailed traffic signal plan per City agreed-upon format, standards, and specifications.

The plan will propose approved signal phases, clearly
identifying all existing, proposed, and removed traffic signal equipment to correspond with the overall design
intent and shown existing and proposed improvements.

The traffic signal plan will be 1”=20’ scale unless
directed otherwise.
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5 CITY OF ORANGE - ON-CALL TRAFFIC ENGINEERING SERVICES ( RFP NO. 24-25.24)

1.5 Utility Verification and Coordination: GTS will
request a contact list from the City of utility companies with facilities at the project intersection. We will
request utility maps and compile underground and
above ground utilities in a separate digital file. This file will be referenced into all relevant design plans and
clearly labeled to identify utility type, size, and owner.

This will allow us to identify any potential impacts and modify the design as necessary.

We will also send a notification to all utility companies within the project limits at the 70% and/or final design stage for their review to determine if there are any
possible conflicts with the proposed improvements.

GTS will work closely with the utility companies and
other City departments to resolve conflicts prior to
final design. A communication log will be preserved
throughout the project and provided to the City upon
request. GTS will provide coordination with electric
utility companies if the design includes modification to the service pedestal and/or point of connection (POC).

1.6 Specifications and Cost Estimates: GTS will
prepare the technical specifications using the City’s
boilerplate template or Caltrans required template
and required format. We will use the City-required
standards and specifications.

1.7 Pre-Construction Support: GTS will provide pre-
construction support services for this project after plans have been approved by the City and other agency. We
will attend pre-bid meeting and answer the questions
during the construction bidding process regarding the
design and specifications. If there are omissions or
conflicts in the design prior to the award to contractor, GTS will provide a plan revision.

1.8 Construction Support: GTS will provide
construction support services for this project during
construction. These services include but are not limited to attending a pre-construction meeting, responding to
questions during the construction, reviewing contractor submittals within 72 hours, responding to contractor’s
requests for information (RFIs) or Change Request
(CR), revising design plans per CR, maintaining a log
of all changes to approved plan set, reviewing and
making recommendations to Contract Change Order
(CCO), and providing progress reports.

1.9 As-Built Plan Preparation: After the completion
of project construction, we will request the redline
markings prepared by the project inspectors and/or
contractors on the signed design plans for preparation
of as-built plans. The as-built plans will be signed and submitted to the City for the completion of the project.

Sample Recent Relevant Projects:
• City of Carson: Provided HSIP-funded PS&E signal
design services at Figueroa St and Victoria St;
also provided PS&E services for the Dominguez
Channel Bike Path Design working with the City
and County
• City of Santa Monica: Provided ATP-funded PS&E
signal design, signing and striping, and street
lighting designs as well as traffic analysis per
Caltrans and City guidelines
• Orange County Fire Authority: Traffic signals in
Mission Viejo and Anaheim

2. Review/Prepare Traffic Signal Timing/Coordination
Plans
GTS will provide signal timing plan support to the City to address the changing traffic conditions. Our tasks
typically include the following:

2.1 Field Observations and Data Review: We will
review the provided signal timing parameters (yellow/
red timing, lead/lag timing, offsets, pedestrian timing, etc.) for potential inconsistencies between timing
sheets or other anomalies. We will also coordinate
with the City to open the traffic controller cabinets and verify existing controllers. We will also observe traffic flow patterns and signal operations during each peak
period along the corridor. Elements such as uneven
lane distributions, queue spillbacks, cut through
traffic movements, heavy truck or bus percentages,
congestion associated with school activity, and
friction factors affecting vehicle speed or intersection throughput will be noted. Crosswalk lengths will
be measured using aerial imagery to determine
appropriate pedestrian timing.

2.2 Traffic Data Collection: A 24-hour count will
be used to understand demand variability by time
and determine intersection and corridor peak hours.

GTS will collect turning movement counts with vehicle
classification at the project intersections. All turning movement counts will be classified to distinguish
vehicle classification, pedestrians, and bicycles.

Before travel time data may be collected if the City
desires.

2.3 Modeling: Using the collected traffic counts
and existing signal timing plans available to the City, GTS will develop Synchro and SimTraffic models to
understand existing condition operations at each of
the project intersections. An accurate understanding
of operational deficiencies is crucial to develop
improvements at the conceptual level. Based on the
results of our field visits and safety and Synchro/
SimTraffic analysis, GTS will develop a set of
improvements to be tested in the Synchro model for
future consideration. The following are few examples
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6 CITY OF ORANGE - ON-CALL TRAFFIC ENGINEERING SERVICES ( RFP NO. 24-25.24) of such improvements:
• Lead/lag phasing order based on platoon arrivals,
turning movement volumes, and synch phase
assignments.
• Phase splits that provide sufficient time to meet
pedestrian minimums and minimize the frequency
of underserving queues, except where strategically
beneficial.
• Offsets that prioritize the primary direction of travel to the extent that flow directionality exists within
each period of implementation.
• Re-striping or modification to intersection approach
to change the lane configuration. For example,
provision of a dedicated turn lane or changing a
dedicated turn lane to shared movement.

Each set of proposed improvements will be vetted
for feasibility and tested in Synchro to determine
effectiveness in improving traffic operation. We
will work with the City to select a preferred set of
improvements, which will be included in the final
optimized Synchro model.

2.4 Signal Timing Sheets: GTS will develop a
spreadsheet of proposed signal timing parameters
such as yellow times, all-red times, walk times, flashing don’t walk times, minimum greens, lead/lad phasing,
and sync phases for each study intersection. Additional timing parameters such as minimum bicycle timings,
yellow timing for left turn, and through movements
will be calculated per the CA-MUTCD. Finally, based
on coordination factors, field observations, scenario
testing with Synchro, and our signal timing experience, we will propose signal timing groups and cycle lengths
for each of the synchronization periods.

2.5 Optimized Synchro Model & Implementation
Support: Based on the findings of the above tasks,
GTS will develop Synchro models inclusive of the
preferred set of improvements with optimized signal
timings for each of synchronization period. A table will be prepared to compare measures of effectiveness
(MOEs) between the existing conditions and the
proposed Synchro models. MOEs are anticipated
to include LOS, total travel time, total delay, fuel
consumption, and stops.

Sample Recent Relevant Projects:
• City of Rancho Palos Verdes Traffic On-Call:

Carried out the Hawthorne and Via Rivera
intersection, Crenshaw signals coordination, and
Hawthorne and Eddinghill left turn phase analysis
• City of Glendora: Carried out the traffic signal
coordination and timing for Route 66 within city
limits

3. Review/Prepare Traffic Control Plans
GTS often assists with maintenance of traffic
requirements for CIP projects from resurfacing
projects to projects involving signal designs, signing
and striping, and bicycle facilities design.

We will work with the City to efficiently prepare or
review and approve plans and maintain schedules.

We provide high quality through the plan check cycle,
from planning and design to construction completion.

Typical projects include:
• New traffic signals or traffic signal modifications.
• Power source and cabinet placement.
• Required street lighting and integration with traffic control.
• Conformance with ADA requirements.
• Street improvement, rehabilitation, and widening
plans.

Sample Recent Relevant Projects:
• City of Hermosa Beach Traffic On-Call: Conducted
review (within one to two days) of outdoor dining
designs for about 17 parklets
• City of Santa Monica 20th Street: Carried out
traffic control plans (following Caltrans standards)
and invitations to the meetings

4. Prepare Grant Applications
We will assist the City with identifying and applying
for funding to realize the various CIP projects. GTS
has assisted various cities with grant applications and grant management. We recently carried out 3 grant
applications for the HSIP program for the cities of
Buena Park and La Habra Heights to help upgrade
signal hardware, construct new signals, and upgrade
guardrail. We understand not only the grant writing
process, but equally important the scoring rubric that
is essential to ensure successful grant applications.

Our team has previously supported the City of Commerce
on successfully obtaining HSIP and ATP grants.

As part of our project delivery, we also support cities with grant management and dealing with the funding
agency requirements such as E-76 and others.

Sample Recent Relevant Projects:
• City of La Habra Heights: Prepared HSIP
applications for guardrail upgrades and new traffic
signal
• City of Buena Park: Prepared HSIP application for
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7 CITY OF ORANGE - ON-CALL TRAFFIC ENGINEERING SERVICES ( RFP NO. 24-25.24) signal modifications
• Prepared LRSP applications for various cities
(South Pasadena, Hidden Hills, Buena Park, etc.)

5. Attend Meetings and Prepare Presentation Materials
GTS often plans and attends council, commission, and
community meetings to solicit input and feedback on
projects. The scope of our services ranges from one-
on-one briefings to community at-large gatherings.

These meetings can take place at various milestones
during the life of the project. Meeting topics range from presenting initial findings to soliciting feedback from the community or council/comission.

GTS is prepared to assist with leading the meetings,
note taking, and support services which will include
coordination of meeting times and locations, hand-
outs, sign-in sheets, organization of facility details
(venue assumed to be provided by the City), and
meeting set-ups. We will also work with the City to
provide the notices and invitations to the meetings.

Sample Recent Relevant Projects:
• City of La Habra Heights: Presented to the Council
and Road Commission on the project progress
• City of Torrance Downtown Revitalization:

Participated in community outreach presenting on
circulation and parking elements
Quality Assurance & Control Brief
GTS ensures project deliverables are free of errors,
easy to understand, and executed in line with client
expectations. Our established quality control process
builds on our experience to offer precision in delivery of our work. Our quality assurance/quality control
plan begins before the task order is assigned, during
scoping discussions. At this time, our project manager
will work with the City of Santa Clarita to define the
project tasks, establish roles and responsibilities
for project team members, identify communication
protocols, and identify success criteria for the project.

Subsequently, we develop a draft definition of required project tasks, deliverables, budget, and schedule.

Risk management, change management strategies,
and project communication plans are incorporated into
this planning process. Once these tasks have been
reviewed, modified, and adopted by the project team,
GTS will proceed with the project as planned, providing continuous support and regular communication with
the City.

For design work, our design plans will be field verified and reviewed by senior staff members during the
design.

Effective and Timely Communication
Whereby we expect on-going interaction with City
staff during each task order where progress can be
monitored. This could include weekly touchpoints to
discuss the project and ensure all parties are up to
date on project progress. We anticipate that informal
check-in meetings will occur regularly.

WE PLAN

THE WORK

AND WORK
THE PLAN!
I. Related Experience and
References
On-Call Traffic Engineering and
Transportation Planning
Orange County Transportation Authority On-Call
GTS supports OCTA on a variety of tasks related to
State and Federal-aid projects, including the review
of projects for grant funding eligibility under various State and Federal Programs. This has included the
review of applications for the 2024 Enhanced Mobility
for Seniors and Individuals with Disabilities Program
(EMSD), analyzing proposed activities for compatibility with eligible activities and program priorities for
this program through which funding is distributed
by OCTA; and reviewing transportation projects for
eligibility for Federal funds through the Congestion
Mitigation and Air Quality (CMAQ) program, among
others. In addition to grant program support, GTS has
also assisted OCTA with design review, contracting,
and construction estimate reviews.

City of Glendora Transportation Planning and
Traffic Engineering On-Call
GTS contracted with the City of Glendora to develop
a citywide Local Road Safety Plan (LRSP). The
purpose of the LRSP is to identify a prioritized set of evidence-based safety countermeasures that can be
implemented on local roads to prevent traffic injuries
and deaths. In addition, the LRSP is required for
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K. Fee Schedule
NAME: General Technologies and Solutions (GTS)
RATES EFFECTIVE BEGINNING: July 1, 2025 ENDING: June 30, 2026

LABOR RATES
Labor Category/Grade Hourly Fully-Loaded Rate
Engineer / Planner / Analyst (L1) $115.00 - $145.00
Engineer / Planner / Analyst (L2) $125.00 - $165.00
Engineer / Planner / Analyst (L3) $145.00 - $185.00
Engineer / Planner / Analyst (L4) $165.00 - $200.00
Engineer / Planner / Analyst (L5) $175.00 - $225.00
Engineer / Planner / Analyst (L6) $195.00 - $235.00
Principal L7 $235.00 - $330.00
Intern (L1) $90.00 - $125.00
Project Admin / CAD / Graphics (L2) $115.00 - $145.00
Project Admin / CAD / Graphics (L4) $145.00 - $210.00
Yearly escalations are limited to the highest of consumer price index (CPI) or 5%.

Mileage and Printing are charged per the maximum allowable IRS rate.

Other expenses (surveys, etc.) will be charged at cost plus 10%. 365
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RFP NO. 24-25.24

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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4 Submittal of Qualifications for the City of Orange | RFP No. 24-25.24 On-Call Traffic Engineering Services H. WORK PLAN
H. WORK PLAN
The Proposer shall indicate an understanding of the
scope of services requested in this RFP. The work
plan should address and satisfy the objectives and
specifications as listed in the Scope of Work in this
RFP.

SCOPE OF WORK

UNDERSTANDING
The City of Orange is seeking qualified traffic engineering services to support its ongoing and anticipated
transportation infrastructure needs. H.W. Lochner,
Inc. (Lochner) is pleased to offer our comprehensive
capabilities in traffic engineering, transportation planning, ITS design, and construction management to meet and
exceed the City’s expectations.

Lochner has proudly supported the City through our
existing On-Call Traffic Engineering Consulting Services contract, previously held under KOA Corporation. Through this contract, we have delivered timely and effective
solutions across a broad range of assignments, including:
• Preparation of signing and striping plans and field
inventory/inspection services
• Traffic signal modification plans for new and existing installations
• Street lighting plans for relocation or new installation • Traffic management (control) plans
• Plan checks for traffic signal design/modification,
signing and striping, and traffic control
• Signal timing and coordination studies, including
phasing and geometry recommendations
• PS&E development for traffic control, signal, striping, and lighting projects

EXPANDING OUR SERVICES TO MEET
THE CITY’S EVOLVING NEEDS
As outlined in the City’s latest On-Call Traffic Engineering Services request, Lochner fully understands the range
and technical nature of the required services. Our team is prepared to provide the following specialized capabilities:
• Traffic Signal Design
Development of new signal plans and modification
of existing systems in accordance with MUTCD,
Caltrans, and City standards, including phasing
diagrams, wiring, controller configurations, and signal interconnect
• Traffic Studies for Capital Improvement Projects
Preparation of traffic impact analyses, corridor
evaluations, and operational studies to support
planning, design, and implementation of City-led
infrastructure improvements
• Traffic Study Reviews for Private Development
Peer review and technical evaluation of traffic impact
studies, parking demand and traffic analyses, and
site access/circulation assessments submitted by
developers to ensure consistency with City policies
and traffic engineering best practices
• Plan Check Services for Capital and Development
Projects
Detailed review and quality assurance of engineering
plans, including signal, striping, signage, lighting,
and traffic control plans, ensuring compliance with
applicable design standards and constructability
• Technical Support for Grant Applications
Assistance in preparing competitive grant applications, including benefit-cost analyses, conceptual designs,
and traffic justifications to support funding for
transportation projects
• Grant Funding Oversight
Preparation and post-award support including
compliance monitoring, documentation, reporting,
presentation, and coordination with funding agencies
to ensure the successful implementation and tracking
of grant-funded initiatives
• Intelligent Transportation Systems (ITS) Design
Design and integration of ITS components such as
communication systems, detection technologies,
closed-circuit television (CCTV), and adaptive signal
control to enhance traffic operations
• Traffic Signal Timing and Coordination Studies
Development and optimization of signal timing plans
and coordinated corridors to improve traffic flow,
reduce delays, and enhance safety for all users
• Construction Management and Engineering Support
Oversight of construction activities related to traffic infrastructure, including schedule coordination, field
inspections, compliance verification, and resolution of design issues during construction
• Traffic Signal and Street Lighting Construction
Inspection
On-site inspection services to verify installation
accuracy, materials compliance, and adherence to
approved plans and specifications for signal and
lighting systems.
• Traffic Counts and Data Collection
Deployment of manual and automated traffic counting
technologies, including turning movement counts,
speed studies, and pedestrian/bicycle counts for use in planning and analysis. Lochner can hire most qualified
subconsultants to provide the services as required.
• Special Studies, Civil Design, and On-Site Support
Services
Customized services based on City request, which
may include neighborhood traffic calming evaluations,
warrant analyses, temporary staffing, and minor civil
design support
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5 Submittal of Qualifications for the City of Orange | RFP No. 24-25.24 On-Call Traffic Engineering Services H. WORK PLAN

WORK PLAN & METHODOLOGY
At Lochner, we provide integrated transportation
solutions that span the full project life cycle—from
early planning and funding strategy through design,
implementation, and construction oversight. Our team
brings together planners, engineers, and construction
professionals who are deeply experienced in delivering
practical, cost-effective, and community-focused
infrastructure improvements.

With a strong track record across Southern California,
Lochner supports public agencies with services that
include transportation planning and analysis, ITS
design, grant application and funding management,
and construction management and inspection. Our
work is grounded in technical rigor, field-based insight, and responsive collaboration with agency staff and
stakeholders.

Lochner’s approach emphasizes clarity, quality, and
accountability—ensuring that every project is delivered with precision, transparency, and long-term value.

TRANSPORTATION PLANNING

PROJECT-LEVEL TRANSPORTATION

ANALYSIS
Lochner’s traffic engineering team is well-versed in the full range of transportation review processes required
to support both development and public infrastructure
projects. We recognize that transportation-related
elements such as site access, circulation, and
multimodal impacts can influence broader mitigation
measures and directly affect the surrounding roadway
network.

Our engineers conduct detailed field reconnaissance
and safety evaluations, providing an independent,
data-driven assessment with clear and actionable
recommendations. We examine current and future
conditions, both on-site and off-site, including vehicle, pedestrian, and bicycle movements. Areas of analysis
include, but are not limited to:
• Traffic volumes and patterns
• Collision history and crash trends
• Stopping sight distance and sight line visibility
• Roadway geometry and network layout
• Trip generation, distribution, and assignment
• Operational conditions and Level of Service (LOS)
• Signal design, warrant analyses, and phasing
• Access and egress locations, internal site circulation • Pedestrian and bicycle infrastructure
– Safety considerations and mitigation needs
All findings are summarized in a clear technical
memorandum or report and, when needed, presented
in public forums or stakeholder meetings. Lochner
has developed refined methodologies and tools to
streamline these evaluations, enabling us to deliver
quality analysis within accelerated schedules.

TRAFFIC SIMULATION
Lochner has extensive experience conducting
microsimulation of corridors and roadway networks
using industry-standard tools such as Synchro/
SimTraffic and VISSIM. Our team utilizes these platforms to evaluate future operational performance, develop
signal timing optimization strategies, and simulate multi- modal interactions. We are also available to assist City staff in training or troubleshooting simulations using
these or other modeling platforms, as needed.

ACCESS STUDIES
Lochner regularly conducts access evaluations as part
of traffic impact studies and corridor planning efforts.

These studies assess operational safety, access point
configuration, and circulation efficiency in high-demand corridors. Our scope typically includes:
• Corridor crash history review
• Identification of access-related conflict points or non- compliant driveways
• Analysis of high-volume access points and crash hot
spots
• Intersection and arterial LOS assessments
• Evaluation of traffic signal operations and timing plans Based on these reviews, we identify operational
deficiencies and provide design or policy-level
recommendations to improve corridor performance.

REVIEW OF TECHNICAL STUDIES
Lochner provides peer reviews of transportation-
related technical studies submitted by developers
or consultants, ensuring that all documentation
meets current standards and that assumptions and
methodologies are technically sound. Our peer review
process includes:

1. Initial Documentation Review
Upon receipt of submitted materials, we evaluate
whether all required documents are complete.

Missing elements are flagged immediately to avoid
wasted effort and cost.

2. Technical Evaluation
We review the methodology, data, and conclusions,
applying the latest standards from the Institute of
Transportation Engineers (ITE) and AASHTO.

3. Coordination & Communication
We provide detailed written comments to City
staff and, if requested, meet with the developer’s
engineer to resolve comments and review
revisions.

4. Site Visit
A site walk is conducted early in the process to
validate field conditions and inform our findings.
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6 Submittal of Qualifications for the City of Orange | RFP No. 24-25.24 On-Call Traffic Engineering Services H. WORK PLAN
Deliverables typically include a formal letter
summarizing our observations, concerns, and
recommended revisions. We work closely with City
staff to ensure reviews are completed in a timely and
comprehensive manner.

RESEARCH AND PUBLIC OUTREACH
Lochner regularly supports research and outreach
efforts as part of our transportation planning
assignments. Our team prepares professional
presentation materials including maps, summary
reports, fliers, and presentation boards for public
meetings, stakeholder engagement, and decision-
maker briefings. We also assist City staff in preparing final reports and presentations, ensuring clear
communication of technical findings to a variety of
audiences.

INTELLIGENT TRANSPORTATION SYSTEM
(ITS) DESIGN
Lochner has successfully completed numerous ITS
master plans and traffic signal system upgrades across
Southern California, including work for the cities of
Azusa, Diamond Bar, South Pasadena, Beverly Hills,
and San Bernardino. Our work has included inventories
of over 700 signalized intersections and 30 miles of
communications systems since 2016. These experiences
give us a strong foundation to help the City implement
future ITS deployment projects successfully.

ITS/COMMUNICATION/SIGNAL SYSTEM

INVENTORY & MASTER PLANS
We begin with a detailed system inventory and needs
assessment, collecting data on:
• Traffic management center (TMC) components
• Signal controller cabinets and firmware
• Field detection and communication devices
• Signal timing parameters
• Conduit, interconnect, and communication pathways
Field observations are documented with photographs,
GIS mapping, Excel logs, and annotated layout figures.

We coordinate with City staff to access cabinets, review as-builts, and confirm existing infrastructure. Based on these findings, we develop a comprehensive assessment
with recommendations for system upgrades. These
may include controller replacement, Ethernet switch
upgrades, fiber optic extensions, or ITS device
installations. We also prepare:
• CIP recommendations and prioritization
• Implementation phasing strategies
• Cost estimates and grant programming support (e.g.,

OCTA, CMAQ)

TRAFFIC SIGNAL INTERCONNECT PLANS
Lochner will prepare detailed signal interconnect plans that meet City formatting requirements and include:
• Conduit and cable routing
• Splice locations and pull box placement
• Communication devices and power supply integration
• Notes, legend, and schedules per City standards
• TMC rack layout and network diagrams
• CCTV placement and connection details
We typically submit plans at 80%, 100%, and final design milestones, with three (3) sets of drawings provided
for each phase. All revisions from City review will be
addressed prior to final submittal. Electronic files of all drawings and supporting documents will be delivered in
accordance with City requirements.
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FIBER OPTIC COMMUNICATION PLANS
Lochner will prepare detailed fiber optic communication plans to support the installation of conduit and fiber
optic cable along the identified project segments. Plans will be developed at a 1”=40’ scale and will clearly show:
• Existing curb lines, right-of-way, and centerlines
• Known utility infrastructure based on record drawings • Proposed conduit and fiber optic cable routing
• Pull box locations
• Traffic signal controller placement
• Fiber optic splicing and termination details
• IP address tables and connection schematics
If required, Lochner will coordinate with the City to
conduct potholing at key locations to determine the
precise location and depth of existing utility lines. This helps inform the most feasible and cost-effective routing of the new interconnect system.

Plans will also include trenching details (if applicable), splicing and termination configurations within vaults
and traffic signal cabinets, and communication diagrams showing how the fiber optic system connects to field
ITS devices such as signal controllers, video detection systems, and wireless radios. A detailed fiber optic
diagram will depict how individual fibers in the bundle will be allocated and connected across the system, with routing back to the City’s TMC.

WIRELESS INTERCONNECT

COMMUNICATION PLANS
As needed, Lochner will prepare supplemental wireless
communication plans to accompany the PS&E traffic
signal or communication plans. These plans will reflect the City’s requirements for wireless Ethernet radios and include:
• Communication diagrams showing wireless radios and
their network connections
• Routing between ITS field devices and the City’s TMC
• Integration details for video detection, controllers, and other wireless-enabled infrastructure
Plans will include typical construction and layout details to ensure full compatibility with the City’s wireless
standards and communication protocols.

COST ESTIMATES AND TECHNICAL

SPECIFICATIONS
Lochner will prepare detailed cost estimates
and technical specifications in conjunction with
implementation plan submittals at the 90%, 100%, and
final design stages. Estimates will be informed by:
• Recent project bid results
• City and Caltrans cost data
• Vendor and distributor budget pricing
• Historical unit costs from comparable projects
Technical specifications will be based on the City’s
boilerplate templates and may incorporate Caltrans
Standard Plans and Specifications or other applicable
City-required documents. If requested, Lochner will
provide a detailed quantity takeoff as part of the final engineer’s estimate.

GRANT APPLICATIONS AND

MANAGEMENT

GRANT MANAGEMENT SUPPORT
Lochner has been providing comprehensive grant
management services since 2010, helping cities navigate the complexities of state and federal funding programs.

Our team supports clients in securing, tracking, and
administering funds for both design and construction
phases of transportation projects.

We are currently developing an internal grant tracking
and management tool to further streamline the process
of coordinating with Caltrans Local Assistance and
managing project compliance requirements. Our grant
support services include:
• Development of project milestone schedules
• Completion of time extension requests
• Assistance with environmental clearance and
documentation
• Preparation of right-of-way certifications
• Completion and submittal of the E-76 funding
authorization package
• Support in preparing the award package and
contractor concurrence
• Invoicing coordination and tracking of project
expenditures
• Completion of Caltrans semi-annual reports and other
compliance forms
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Lochner’s successful grant management experience
spans multiple agencies and funding programs,
including SS4A, CMAQ, ATP, HSIP, SSARP, and BCIP.

Sample projects we’ve supported include:
• Port of Long Beach – Pier J Segment 1 (CMAQ & ATP),
Pier J Segment 2 (ATP), Ocean Blvd Improvements
(CMAQ & ATP)
• City of Long Beach – 3rd Street and Broadway
Corridor (ATP), Delta Ave Bike Blvd (ATP)
• City of Menifee – Signal Interconnect (East & West,
HSIP & E-76), SSARP & Citywide ADA/Pedestrian
Improvements
• City of Garden Grove – Bicycle Corridor
Improvements (CMAQ/BCIP), Bicycle Planning Program
(ATP Cycle 2)
• City of Yorba Linda – Citywide Pedestrian Signal
Upgrades (HSIP & E-76)

GRANT APPLICATIONS
Lochner’s staff is highly experienced in the development and preparation of a wide variety of funding programs.

Over the past decade, our planners and engineers
have developed over 80 successful grant applications
for agencies across Southern California, securing $275
million as a result of these efforts.

EXPERTISE IN GRANT APPLICATION

PREPARATION
Lochner’s grant writing professionals leverage in-
house templates, GIS datasets, and long-standing
inter-agency relationships to develop complete and
persuasive applications. Our team uses proprietary tools to process and analyze SWITRS collision data, collect
and validate survey data, annotate geospatial datasets, and forecast active transportation mode share. These
tools significantly reduce processing time and enhance
accuracy, enabling us to meet tight deadlines while
delivering high-quality outputs.

LOCAL KNOWLEDGE AND SPECIALIZED

EXPERIENCE IN ATP & SRTS PLANNING
Lochner has developed a strong reputation in active
transportation and Safe Routes to School (SRTS)
planning, with particular emphasis on projects serving
disadvantaged and low-income school-adjacent
communities. We have delivered 12 comprehensive
active transportation and SRTS planning efforts for
jurisdictions such as Apple Valley, Barstow, Burbank,
Colton, Garden Grove, Indio, Los Angeles (LADOT), Santa Clarita, Vista, San Bernardino County, and the Morongo
Basin in partnership with SCAG. In just the past two
years, Lochner has prepared or is actively developing
SRTS plans for 209 public schools across Southern
California. This depth of experience provides us with
a well-rounded and practical understanding of the
planning, engagement, and technical elements required
to deliver successful and competitive ATP applications.

PROFICIENCY IN TRANSPORTATION

ENGINEERING
Lochner’s in-house transportation engineers ensure that every proposed facility included in a grant application is fully compliant with state and federal design standards and can be justified within the application scoring
criteria. Our engineers serve as integral advisors
throughout the planning and grant writing process,
enhancing the technical robustness and constructability of each proposed improvement.

CIVIL ENGINEERING DESIGN SERVICES
Lochner’s in-house civil engineering group enhances the City’s capacity to deliver fully integrated improvements.

We provide practical, constructible solutions rooted in field experience and local standards. Our capabilities
include:
• Roadway and intersection design, including grading
and drainage
• Curb ramp upgrades to meet ADA compliance
• Utility coordination and underground utility design
• Pavement design, reconstruction, and resurfacing
plans
• Hydrology/hydraulics assessments and stormwater
infrastructure design
• Erosion control and SWPPP preparation
We coordinate closely with other disciplines—such
as traffic and lighting design—to ensure consistency,
accuracy, and cost-effective solutions across all project elements.

TRAFFIC ENGINEERING
Lochner offers specialized traffic engineering services with a strong emphasis on signing and striping design.

Our team prepares clear, precise plans for pavement
markings, lane configurations, and sign placement. We
integrate safety, visibility, and long-term maintainability into every design. Whether for roadway resurfacing, new alignments, or traffic calming projects, our signing and striping plans are tailored to support multimodal travel and to enhance operational performance for both urban
and rural transportation networks.

SPECIAL STUDIES AND ON-CALL SUPPORT
Lochner offers specialized services that address
complex, context-sensitive transportation issues as they arise. These studies are tailored to the City’s unique
needs and can be initiated on an as-needed basis:
• Neighborhood traffic calming studies and multi-modal
safety assessments
• Warrant analyses for stop signs, signals, and
pedestrian crossings
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• Safety studies and reviews
• Parking utilization studies and curb management
strategies
• School and private development circulation and safety evaluations
• Staff augmentation and on-site engineering support
for short-term or long-term assignments

OUTSTANDING CONSTRUCTION

MANAGEMENT AND INSPECTION
Lochner offers a full-service Construction Management
and Inspection division, staffed by seasoned professionals who focus exclusively on delivering high-quality oversight for public works construction projects. With over 80 years of experience, we have developed proven procedures to
effectively manage construction contracts and contractor performance across a wide variety of disciplines.

A core aspect of our management strategy is schedule
control, which we treat as a primary tool to manage
both project progress and budget. Lochner has a strong
track record of delivering projects on time and within
budget, with minimal disruption to City operations and
the surrounding community.

EXPERIENCED LEADERSHIP
Our construction management services are led by
experienced professionals such as Martin Arshid, PE,
who has managed public agency contracts for over 25
years. The majority of our proposed staff have been with Lochner for a significant length of time and are ready to support the City as project needs arise.

CONSTRUCTION MANAGEMENT &

INSPECTION SCOPE OF SERVICES
Our comprehensive Engineering & Inspection services
include:
• Reviewing plans, specifications, submittals, and RFIs • Evaluating proposed change orders and providing
recommendations
• Reviewing shop drawings for compliance
• Photographing work before, during, and after
construction
• Providing field inspection to ensure compliance with
approved plans
• Preparing detailed daily inspection reports,
documenting site conditions, quantities, staffing, and
any incidents
• Performing or reviewing materials testing including
soil compaction, asphalt, and concrete testing
• Coordinating inspections with utility providers and
regulatory agencies
• Ensuring compliance with NPDES permits and other
local, state, and federal environmental regulations
• Coordinating specialized inspections and testing as
required
• Reporting any instances of non-compliance to City
staff
• Supporting review of contractor progress payments,
including quantity verification
• Creating as-built redlines for all field changes
• Conducting final inspections and project close-out,
including punch list verification
• Providing full DBE, labor, and contract compliance
support for federally funded projects

CONSTRUCTION MANAGEMENT
Lochner has successfully managed a broad spectrum of
public infrastructure projects, ranging from roadways
and highways to utilities, water systems, sewer and
stormwater facilities, electrical and traffic signal
systems, as well as rail and transit infrastructure. Our experience also extends to complex heavy civil and
bridge structures, wharf and port facilities, and federally funded capital projects. Backed by decades of field-
tested expertise, our construction managers have
supported projects for Caltrans, municipal agencies,
utilities, and private sector clients alike. We pride
ourselves on delivering responsive, informed, and
community-sensitive construction management services
that keep stakeholders aligned, minimize disruptions,
and ensure each project progresses smoothly from
inception through completion.

CONSTRUCTION INSPECTION AND

OBSERVATION
Lochner provides construction observation and
inspection services for nearly every type of municipal
and public works project. Our inspectors bring decades
of field experience and are recognized for maintaining
project momentum, proactively addressing contractor
challenges, and ensuring all work complies with
applicable standards and specifications. We have
specialized expertise in federally funded infrastructure projects, transportation and utility construction,
roadway improvements, signal and ITS system
installations, port and rail facility enhancements,
and environmental compliance oversight. Lochner’s
commitment to quality, clear communication, and
accountability has made us a trusted partner for
construction inspection services throughout California.

ORGANIZED FOR DELIVERY – OUR

PROPOSED TASK AREAS
To efficiently deliver these expanded services, Lochner has structured our proposal into the following task
categories:

1. Transportation Planning

2. ITS Design and Engineering

3. Grant Application and Management Support

4. Research and Outreach
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5. Civil Engineering

6. Program and Construction Management
Each service category will be led by a dedicated task lead responsible for technical quality and delivery, under the overall direction of:
• Martin Arshid, PE – Project Manager & Principal
• Giuseppe Canzonieri, PE – QA/QC Manager & Principal
• Min Zhou. PE – Principal-in-Charge
• Walter Okitsu, PE – Senior Technical Advisor
These leaders are supported by our multidisciplinary
team based in Lochner’s Orange office, ensuring rapid
response, seamless communication, and ongoing
coordination with City staff throughout all phases of
project delivery.

QUALITY CONTROL/QUALITY

ASSURANCE (QA/QC)
A key factor in ensuring successful project delivery is clear accountability. At Lochner, the assigned Project
Manager will serve as the primary point of responsibility to the City, ensuring that each task order is delivered in full alignment with the scope, budget, and schedule
outlined in the proposal.

To uphold our commitment to quality, Lochner
implements a robust internal Quality Assurance and
Quality Control (QA/QC) program, led by Giuseppe
Canzonieri, that supports all phases of project
development. Our process is designed to catch
potential issues early, ensure conformance with agency
standards, and promote consistent, high-quality
deliverables. Each submittal undergoes at least two
tiers of internal review before it is released for agency submission:
• Tier 1 – Peer Review:

The initial review is conducted by an experienced
engineer or planner not directly involved in the
production. This ensures a fresh perspective and
cross-discipline input.
• Tier 2 – Senior Review:

A second, independent review is performed by one
or more senior-level staff member, each with over 15
years of experience in their respective fields. These
reviewers confirm that the design meets the intended
scope, complies with the applicable agency standards,
and adheres to the required formatting and technical
specifications.

Reviewers also verify that comments from previous
iterations have been fully addressed and resolved in the updated plans or deliverables.

For infrastructure projects, Lochner conducts a
constructability review at the 95% PS&E phase. This
includes an on-site walk-through with project plans
in-hand, to assess the design from a contractor’s point of view. This exercise allows us to proactively identify potential construction challenges, change order risks,
and conflicts that could arise during implementation.

Recommendations are then incorporated to minimize
field issues and support smoother project delivery.

To enhance our QA/QC effectiveness, we utilize
Bluebeam Revu for all design plan reviews. This cloud-
based software enables simultaneous, paperless
commenting, clear documentation of changes, and
efficient response tracking, all of which help streamline the review and submittal process.

Our disciplined QA/QC process has earned Lochner a
strong reputation among public agencies for delivering
technically sound, constructible, and high-quality
engineering plans. We take pride in our ability to meet the expectations of our clients and ensure a consistent standard of excellence in every project we undertake.

AVAILABILITY
Lochner has a proven track record of successful project delivery and is consistently recognized for the quality of our work and the efficiency of our processes. We
are well-positioned to manage internal personnel
changes and unrelated project commitments without
compromising the quality or timeliness of services
provided under this contract. Team member availability
is detailed in the accompanying table (see the Staff Skills Matrix in the Appendices), and we are fully prepared
to scale our staffing by adding qualified personnel as
needed to address unanticipated workload increases or
schedule accelerations.

Currently, 50 percent or more of our proposed team’s
time is available for this assignment. While several team members are in the process of completing other active
projects, they are anticipated to have the necessary
availability by the time any task orders begin. The team will have sufficient capacity and focus to carry out all tasks in the work plan efficiently and to the highest
professional standards.
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Fee Proposal for the City of Orange | RFP No. 24-25.24 On-Call Traffic Engineering Services

FEE PROPOSAL
Job Framework Title 2025 2026 2027 2028 2029
Regional Manager/Principal II $360 $378 $397 $417 $438
Office Manager I/Principal I $330 $347 $364 $382 $401
Program Director I $330 $347 $364 $382 $401
Project Manager III $300 $315 $331 $347 $365
Project Manager II $260 $273 $287 $301 $316
Project Manager I $210 $221 $232 $243 $255
Engineer IV $300 $315 $331 $347 $365
Engineer III $260 $273 $287 $301 $316
Engineer II $210 $221 $232 $243 $255
Engineer I $185 $194 $204 $214 $225
Engineer Associate II $160 $168 $176 $185 $194
Engineer Associate I $140 $147 $154 $162 $170
Planner IV $200 $210 $221 $232 $243
Planner III $180 $189 $198 $208 $219
Planner II $160 $168 $176 $185 $194
Planner I $140 $147 $154 $162 $170
Designer III $200 $210 $221 $232 $243
Designer II $180 $189 $198 $208 $219
Designer I $160 $168 $176 $185 $194
Construction Engineer IV $250 $263 $276 $289 $304
Construction Engineer III $230 $242 $254 $266 $280
Construction Engineer II $210 $221 $232 $243 $255
Construction Engineer I $180 $189 $198 $208 $219
Inspector III $175 $184 $193 $203 $213
Inspector II $165 $173 $182 $191 $201
Project Services Coordinator III $145 $152 $160 $168 $176 Project Services Coordinator II $125 $131 $138 $145 $152 Project Services Coordinator I $105 $110 $116 $122 $128 Intern $100 $105 $110 $116 $122
General Provisions:
* Project reimbursable expenses are billed at cost.
* Telephone, equipment, and fax are included in the above hourly costs.

Lochner California
2025 Hourly Billing Rates
* Project expenses include: Non-commuter automobile mileage ($0.67 per mile) or current IRS rate, postage and special courier expenses, travel expenses, reproduction, subcontractor services and other direct project expenses as requested by the client.
* Direct expenses including blacklining, commercial CAD plotting, sub-consultant expense, issuance of specially endorsed insurance certificate, and direct costs are billed at cost plus 5% unless stated otherwise in the proposal.
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PROFESSIONAL SERVICES AGREEMENT
[On-Call Traffic Engineering Services]

THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on thi s _____ day of ____________, 20 25 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and HARTZOG & CRABILL, INC., a California corporation (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide general on-call traffic engineering services to the reasonable satisfaction of City the services set forth in Exhibit “A ,” which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in pe rforming the work. The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the busi ness of providing such services and is experienced in performing the work. Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Larry Tay, City Traffic Engineer (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.

3. Payment.

a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
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2 b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.

c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.

d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

6. Independent Contractor . At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equi pment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

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3 8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

13. Delays and Extensions of Time . Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, wh y the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

15. Equal Employment Opportunity . During the performance of this Agreement, Contractor agrees as follows:

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity.

(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and

5 the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.

d. The indemniti es set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. Insurance.

a. Contractor shall carry workers ’ compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any worker s’ compensation benefits under any City program.

b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) One Million Dollars ( $1,000,000) per occurrence ; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis.

c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($ 1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis.

d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement.

6 that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration of the Agreement.

g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.

i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in Califo rnia so long as such insurer pos sesses the aforementioned Best rating.

j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set -off from any sums owed Contractor.

k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for 394

7 review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

21. Compliance with all Laws/Immigration Laws.

a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement.

b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified p revailing rates of wages to all such workers . The general prevailing wage determinations for c rafts can be located on the web site of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

c. Contractor represents and warrants that it:

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8 (2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and

(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I -9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.

d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c.

f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.

22. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

9 which is inconsistent with or in violation of the provisions of this Agree ment shall not be compensated.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally , by e -mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e- mail shall be deemed received on the date of the e-mail transmission.

“CONTRACTOR” “CITY”

Hartzog & Crabill, Inc. City of Orange
17821 East 17th St, Suite 245 300 E. Chapman Avenue
Tustin, CA 92780 Orange, CA 92866-1591
Attn.: Todd Hartzog Attn.: Larry Tay, City Traffic Engineer

Telephone: 714-731-9455 Telephone: 714-744-5525
E-Mail: [email protected] E-Mail: [email protected]

25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted electronically shall have the same effect as original signatures.

[Remainder of page intentionally left blank; signatures on next page]

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EXHIBIT “A”

SCOPE OF SERVICES

[Beneath this sheet.]
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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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PROFESSIONAL SERVICES AGREEMENT [On-Call Traffic Engineering Services] THIS PROFESSIONAL SERVICES AGREEMENT Orange, California, on this _____ day of ____________, 2025 (INTERWEST CONSULTING GROUP INC., a Colorado corporation (Contractor), who agree as follows: 1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide general on-call traffic engineering services to the reasonable satisfaction which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. The services which are the representation that it is independently engaged in the business of providing such services and is experienced in performing the work. Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary. Larry Tay, City Traffic Engineer Contractor will report for the performance of services hereunder. It is understood that Contractorperformance hereunder shall be under the supervision of Citydesignee), that Contractor shall coordinate its services hereunder with Citythe extent required by CityContractor shall be performed to the satisfaction of Citythe City Manager. 2. Compensation and Fees. a. Contractor's total compensation for all services performed under this Agreement, shall not exceed TWO HUNDRED FIFTY THOUSAND DOLLARS and 00/100 ($250,000.00) without the prior written authorization of City. b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses. 3. Payment. a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. 412
2 b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables. d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor . 5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement. 6. Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever. 413
3 8. Designated Persons. Only those qualified persons authorized by CityManager, shall perform work provided for under this Agreement. It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated. 9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee. 10. Time of Completion. Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work in accordance with the time as otherwise agreed to by and between the representatives of the parties. 11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work. 12. Reserved. 13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside ContractorContractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement. 14. Products of Contractor. The documents, studies, evaluations, assessments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction. Notwithstanding any provision of this Agreement to the contrary, Contractor shall have no liability, with respect to (i) the use by City of unfinished or draft such products or (ii) the use of such products for any project other than that for which they were prepared or (iii) the use of such products after a change in applicable codes or law. 15. Equal Employment Opportunity. During the performance of this Agreement, Contractor agrees as follows:
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4 a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause. b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials. 16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code. Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement. 17. Indemnity. a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City third party liability arising out of: (1) employee benefit acts with respect to ContractorContractorsubemployees arising out of Contractorincluding any and all claims under any law pertaining to Contractor or its employees status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and (2) Any claim, loss, injury to or death of persons or damage to property to the extent caused by any intentionally wrongful act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, to the extent arising out of, or in any way connected with the 415
5 work or services which are the subject of this Agreement, including injury or damage either on or or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph. b. To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement. c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement. d. The indemnities set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors. e. Notwithstanding any provision of law to the contrary, Contractor shall have the right to control the defense and settlement of any action for which indemnification is sought, provided that it shall not enter into any settlement that requires an admission of wrongdoing by Agreement are contingent upon timely receipt of notice of the claim for which indemnification is sought, such that defense of the claim is not prejudiced, and the reasonable assistance of the Indemnitees in connection with the defense of the claim. 18. Insurance. a. Contractor shall carry workers compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any workers compensation benefits under any City program. b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis. c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or 416
6 available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis. d. Reserved. e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration of the Agreement. f. Contractor shall maintain during the life of this Agreement professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep such policy in force and effect for at least five (5) years from the date of completion of this Agreement. g. he insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy. Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above. h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days prior written notice to City. i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in California so long as such insurer possesses the aforementioned Best rating. j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City. In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor. 417
7 k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance. l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein. 19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than thirty (30) written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwise. Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits. 20. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) notice from City, and copies thereof shall be furnished if requested. 21. Compliance with all Laws/Immigration Laws. a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement. b. that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractorclassifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring. 418
8 c. Contractor represents and warrants that it: (1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and (2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and (3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I-9 for each of Contractoremployees; and (4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration. d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c. e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees. f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e. g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City. h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement. 419
9 22. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California. 23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any work performed which is inconsistent with or in violation of the provisions of this Agreement shall not be compensated. 24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally, by e-mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-mail shall be deemed received on the date of the e-mail transmission. CONTRACTOR Interwest Consulting Group Inc. City of Orange 97 NE 15th Street 300 E. Chapman Avenue Coral Gables, FL 33134 Orange, CA 92866-1591 Attn.: Matthew K. Causley Attn.: Larry Tay, City Traffic Engineer Telephone: 619-372-9962 Telephone: 714-744-5525 E-Mail: [email protected] E-Mail: [email protected] 25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted electronically shall have the same effect as original signatures. [Remainder of page intentionally left blank; signatures on next page] 420
10 IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.

CONTRACTOR

INTERWEST CONSULTING GROUP INC., CITY OF ORANGE, a municipal corporation a Colorado corporation

*By: By:

Printed Name: Joseph G. DeRosa Daniel R. Slater, Mayor Title: President

*By: ATTEST:

Printed Name: David Kniff, AIA
Title: Assistant Secretary

Pamela Coleman, City Clerk

APPROVED AS TO FORM:

Nathalie Adourian, City Attorney

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SCOPE OF SERVICES [Beneath this sheet.]
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Orange City CouncilNovember 12, 2025

Orange City Council
November 12, 2025