Agenda packet — Orange City Council, November 12, 2025 (part 5 of 6)

SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

All work shall be conducted on an as needed basis when requested in writing by the City Traffic Engineer or designated representative and according to the timeframe specified by the City. Work performed by the Consultant that has not be specifically identified and authorized by the City, will not be compensated.

The scope of work includes, but is not limited to:
• Traffic studies for capital projects
• Traffic and/or parking study review for private developments • Traffic signal design
• Traffic control plan preparations
• Plan check for capital/development projects and traffic control plans • Street light design and plan check
• Signing and striping plan preparation and plan check
• Traffic signal and street lighting construction inspection • Construction management and construction engineering
• Technical support for funding and grant application
• Grant funding oversight
• Intelligent transportation systems (ITS) design
• Traffic signal timing and coordination studies
• Traffic counts and data collection
• Neighborhood traffic calming studies, warrant studies, and traffic investigations • Special studies, civil design, and on-site support services may be requested • General municipal traffic engineering services

The City of Orange manages 160 traffic signals, over 8,000 streetlights, over 20 miles of fiber optic network, the Traffic Management Center (TMC), radar feedback signs, pedestrian crossing and overhead flashers, and other devices to facilitate the safety of the public and efficiency of traffic. The City of Orange expects consulting firms to have thorough knowledge in traffic signal, ITS systems, street light design to perform required services. Firms are also expected to understand federal/state/local fund ing and policies, as well as Orange County Transportation Authority (OCTA) Comprehensive Transportation Funding Program (CTFP) requirements. The ideal firm(s) will have expertise in the areas above or may specialize in one or more subareas and will be capable to provide technical services associated with the general traffic engineering needs of the City of Orange.

All design work and improvement plan check services shall be performed by or under the responsible charge of a California License Professional Engineer (Civil, Traffic, and/or California License Land Surveyor as applicable) eligible to prepare and sign suc h plans. Successful firms will be required to enter into the City’s standard professional services agreement (attached) and obtain an Orange business license. Any changes requested to the City’s standard agreement must be noted in the response to the RFP for the City’s consideration.

Each specific assignment under an on-call engineering services contract will be compensated on either lump sum or time -and-materials basis. The method of compensation will be specified in writing by the City at the time the assignment is given.

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Generally, response times related to plan checks for the initial review shall be completed within ten (10) working days, unless otherwise directed by the City. Each subsequent plan check shall be completed within 5 working days unless otherwise directed by the City.

The scope of work will vary by project, and will be further defined in a project specific request by the City of Orange, but may generally include the following:
• Design Plans – Develop or assist with development of final design plans associated with traffic signals and street light systems. These plans include, but are not limited to: traffic signal plans, Intelligent Transportation Systems plans, traffic signal interconnect p lans, and street light plans.
• Program Management / Construction Management / Construction Inspection – Services related to the City’s Capital Improvement Program, which will typically include traffic signal and street light improvements, but may also include ancillary roadway rehabilitation, roadway widening, ADA access and handicap ramps, parkways, drai nage and drainage structures, storm drain utilities, signage and striping, parks, and other miscellaneous facilities. A thorough understanding of the NPDES regulations and grant regulations, including Federally funded program compliance is required. Project manager and inspector must be able to coordinate with outside agencies such as adjacent cities, Caltrans, and various utility companies.
• Transportation Analysis – Specialized traffic studies to assess proposed projects within a short time frame. Typical studies would include travel demand or traffic forecasting of proposed roadways, street widening or intersection improvement projects. Studies will analyze diversion of traffic due to substantial long term construction projects. Analysis will incorporate pedestrian and bicycles. Additional studies could be needed to provide technical support for grant and funding applications.
• Traffic Signal Corridor Coordination Studies – Conduct studies that analyze the performance of traffic signal timing on street corridors. These studies shall include before and after analysis to quantify the level of improvement to the expected as a result of the project.
• Simulation Modeling – Provide computer simulation of corridors or road networks as needed utilizing microsimulation software. Training may also be included with these projects.
• Traffic Counts – Perform data collection as needed within short time frames including ADT’s, 12 -hour counts, intersection turning movement counts, occupancy rates, speed/delay runs, pedestrian and bike counts, parking turnover, etc. • Statewide Planning Efforts – Specialized studies and analysis in support of various regional and statewide initiatives involving traffic signal improvements, timing, and coordination.
• Research and Outreach – Assist staff in producing reports and making presentations on transportation related topics.
• Neighborhood Traffic Calming – Assist staff in processing requests for traffic calming measures. This includes but is not limited to street and neighborhood evaluation, data collection, recommendations, design, and coordination/communication with residents. • Review for Private Developments – Assist staff in reviewing plans and reports for private development projects. This includes but is not limited to: traffic signal plans, striping plans, street light plans, and various traffic studies. Coordination with project owners or design teams on behalf of the City may be requested.

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Deliverables

The specific scope of work for each task/project will be provided in a written transmittal from a City of Orange representative along with, in most cases, a follow-up phone call and, if necessary, a meeting to discuss the specific needs of the assignment. Within five business days of receipt of transmittal, the Consultant will be expected to provide the City with a proposed level of support along with a NOT TO EXCEED cost. A fully-executed amendment to the on-call contract may be required along with an authorization to proceed prior to commencement of work.

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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SCOPE OF WORK QUALIFICATIONS
Michael Baker understands the qualifications required by this scope of work includes the following:
▬ Traffic studies for capital projects
▬ Traffic and/or parking study review for private develop- ments
▬ Traffic signal design
▬ Traffic control plan preparations
▬ Plan check for capital/development projects and traffic control plans
▬ Street light design and plan check
▬ Signing and striping plan preparation and plan check
▬ Traffic signal and street lighting construction inspection ▬ Construction management and construction engineering
▬ Technical support for funding and grant application
▬ Grant funding oversight
▬ Intelligent transportation systems (ITS) design
▬ Traffic signal timing and coordination studies
▬ Traffic counts and data collection
▬ Neighborhood traffic calming studies, warrant studies, and traffic investigations
▬ Special studies, civil design, and on-site support services may be requested
▬ General municipal traffic engineering services
The following qualifications support our ability to provide this scope.

SIGNAL COORDINATION AND SIMULATION

MODELING
Traffic Signal Timing and Synchronization
The Traffic Engineering Department at Michael Baker has an outstanding reputation in its discipline. Traffic, whether it is from a residential area, planned community, shopping center, industrial park, or future highway, affects the transportation circulation system which can be optimized with the right technology and traffic signal timing implementation.

Consideration must be given not only to the effect of one particular segment, but also to the consequence throughout a project corridor. Therefore, traffic corridor analysis should study all aspects along an evaluated corridor, including considering breaking the overall corridor into smaller
segments.

Traffic Simulation
Our team is highly skilled in software programs such as Syn - chro and the Highway Capacity Manual Software (HCS), as well as microsimulation programs such as VISSIM and SimTraffic.

We use these modeling packages for simulation efforts for re - view of the impact of proposed modifications on travel patterns from existing conditions, develop and analyze alternatives evaluate geometric changes to lane configurations, turn pocket lengths, and alternative signal operations such as leading pedestrian intervals, flashing yellow or protective-permissive signal phasing. We have also used this to model mid-block in- terruptions based on new HAWK, bike phasing, RxR, and other emergency vehicle preemption analysis.

DESIGN
Signing and Striping/Traffic Control Plans
Michael Baker has prepared signing and striping,
stage construction, and traffic control plans for streets and freeways under various conditions to improve safety within construction zones and to provide safe passage for vehicles, pedestrians, and bicyclists who are using the roadway system.

For signing and striping plans, we adhere to the CA-MUTCD as well as the City specific Transportation Design Procedures.

When it becomes necessary to close a roadway during con - struction, Michael Baker has experience providing detour plans on even the most complex roadways to guide motorists, pedestrians, and bicyclists safely around the closed portion of the roadway. Michael Baker has the staff and experience necessary to prepare and process detour plans, traffic control plans, and final signing and striping plans. Traffic signs and markings must compel attention and respect, convey a clear simple meaning, and allow adequate time for response. For uniformity, they must conform to the CVC and the CA MUTCD.

Traffic Signal Design
Traffic signal design for various agencies and private devel- opers is one of Michael Baker’s primary services, resulting in an average of 100 or more individual traffic signal intersection designs annually. In the last 25 years, we have designed more than 2,000 signals and 500 signal communication systems for local municipalities and regional transportation planning agencies throughout California. Our team has prepared traffic signal, traffic signal modification, and traffic signal communi - cation plans for agencies including the Cities of Orange, Irvine, Anaheim, Santa Monica, Pasadena, and Long Beach, Counties of Los Angeles, Orange, and Riverside, Port of Long Beach and Port of Los Angeles, as well as Caltrans Districts 7, 8, 11, and 12. Specific to work for the City of Orange, we have most recently worked closely with staff in preparing traffic signal designs and temporary traffic signal designs for the Orange Heights project.

Street Lighting
Michael Baker is experienced with preparing lighting plans for various recent projects and clients including the City of Long Beach, Caltrans, and Los Angeles Bureau of Street Lighting.

We can prepare street lighting design plans for proposed task order design projects. A field review and records research will 585
CITY OF ORANGE ▬ ON-CALL TRAFFIC ENGINEERING SERVICES RFQ 24-25.24 ▬ ON-CALL TRAFFIC ENGINEERING SERVICES ▬ PAGE 8 be conducted to identify existing power sources, existing field conditions, and potential conflicts that may come up during the project design process. Lighting design plans will show pro - posed electrical systems, identify existing power sources, and provide service cabinet type and location, voltage service type, conduit sizes, and conductors gauges based on the proposed roadway design. A set of plans will be prepared in AutoCAD under the applicable provisions and lighting standards and requirements. Our team will also coordinate and prepare all necessary documentation for new service meter requests from Southern California Edison (SCE) for all proposed lighting.

Roundabout Review/Design
Michael Baker has designed numerous roundabouts within
southern California. Proper design of roundabouts is critical for appropriate operation and safety. To design and review round- abouts, our team will utilize Caltrans Highway Design Manual Chapter 400 as well as the various documents referenced by FHWA and NCHRP . This also includes review of TDP-17 Round- abouts for the City standards and any needs for deviation.

Some of the key considerations that need to be considered in the review of a roundabout include design vehicles, number of lanes, size of the inscribed circle and entry speed. In addition, high pedestrian usage should be reviewed and considered for appropriate pedestrian safety design.

NEIGBORHOOD TRAFFIC CALMING
Traffic Calming & Complete Streets
Michael Baker’s transportation staff have extensive
experience with traffic calming, road diets, complete
streets, bicycle lanes and pedestrian access, streetscape design, ADA access, and utilities coordination. Our team of experts focus on integrating best practices in complete street designs such as parking-separated Class IV curb-adjacent bi - cycle lanes, ped-activated warning devices, bicycle bend-outs, and other new bike and pedestrian facilities. Elements such as bulb-outs, wayfinding signage, street furniture, sidewalk widening, crosswalk and transit stop enhancements, curb ramps improvements for ADA compliance, repairing sidewalks curbs and gutters, reconstructing/resurfacing roadway pave - ment, pedestrian lighting, traffic signal installation/upgrades, rectangular rapid flashing beacons (RRFBs), landscaping and street trees, removing/relocating obstructions and utilities, and miscellaneous sustainable design features are also typi - cally included in our complete street designs.

Active Transportation
Michael Baker has a holistic approach to roadway and corri - dor projects – we share a common goal of finding a balance between the operational and safety needs of vehicular traffic and the need to provide equitable access and quality of service for pedestrians, bicyclists, and transit users. Technical anal - ysis for corridor studies and mobility assessments involves the evaluation of all modes of transportation. Where vehicles and transit can be measured by the quality of the performance (i.e., delay, travel time, queues), evaluation of pedestrians and bicycles facilities focus on the quality of traveling environment for these modes. Availability, quality, access, and safety within the traveling environment such as sidewalks, benches, shade, and other features are used to evaluate pedestrian “level of service” or “quality of service.” Our team regularly conducts Pedestrian Quality Index (PEQI) analysis when preparing corri - dor studies to evaluate pedestrian conditions. Similarly, when evaluating bicycle conditions, the speed of traffic, volume of traffic, pavement condition and street conditions are typical metrics used to identify bicycle “level of service” or “quality of service.” Level of Traffic Stress (LTS) is typically used to con - duct this analysis. Using GIS mapping and field data collection, our team can prepare LTS and PEQI analysis at a citywide or corridor scale.

TRANSPORTATION ANALYSIS
Michael Baker understands the local and unique
process and requirements involved in transportation
planning projects, most specifically transportation
impact analysis reports and mobility assessments. Michael Baker provides complete services for planning and preliminary engineering design of local roads, streets, and transportation corridors. Our specific transportation planning capabilities includes, but is not limited to:
▬ Route Alignment Studies
▬ Traffic Impact Studies
▬ Preliminary Design (TDP-1 thru TDP-10, TDP-14, TDP-16, and TDP-17)
▬ Circulation Elements
▬ Bicycle/Pedestrian Trail Systems
▬ Land Use Impact Analysis
▬ Congestion Management Plans (CMP)
▬ Construction Traffic Management Plan (TMP)
▬ Engineering & Traffic Survey
▬ Traffic Signal Warrants (TDP-12 Signal Warrants & TDP-13 Left Turn Signal Phasing)
▬ Parking Analysis
▬ Accident Analysis
▬ Level of Service (LOS) Analysis
▬ Local Road Safety Plan (LRSP)
▬ Sight Distance Assessment (TDP-11 Corner Clearance)
▬ Traffic Studies
Michael Baker’s team will review and/or produce traffic studies as needed for the City. A standard workflow will be used for the review of any traffic VMT impact analysis to ensure all CEQA requirements are met. Additionally, we will utilize the correct HCM capacity analysis methodologies to calculate Level of Service for traffic operations studies. Left turn phasing, traffic signal analysis, and safety studies that meet all CVC and CAMUTCD requirements can be produced to support City traffic improvement initiatives.
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AS-NEEDED STAFF SUPPORT
Traffic Related Ordinances and Policies
Michael Baker has experience providing research,
policy/ordinance review and recommendation. Work
related to this can be driven by citizen requests as directly from political leaders. We have experience in navigating the challenges that may arise from this type of work. Our team regularly coordinates with the public as well as public officials and is sensitive as to how to manage and communicate in these arenas. Our team is versed making recommendations and preparing staff reports as it relates to traffic matters and policies. One of our key personnel, Mr. Jordan Gray has served as a trusted advisor for years for the City of Santa Monica.

The Michael Baker team also has resources through our work throughout the industry that will benefit the City on topics of concern. Through our professional connections, we can reach out to other agencies and professionals to gain insight as well as understand their approach to traffic related concerns and policies.

PLAN CHECKING/REPORT REVIEW
Michael Baker has been providing plan checking
services for over two decades. Most recently team
completed over $1.5 million worth of contract support in staff augmentation for the City of Santa Monica. Our team has worked within other agencies as well to develop their own standardized plan check lists. Michael Baker will work with the City to develop documents, procedures and guidance, as needed, that can be provided to those providing documents for review (i.e., Developers, Engineers, etc.) This will allow stake - holders to make sure that all the major issues are addressed up front reducing the number of plan checks and costs to the development community. Michael Baker staff frequently uses both Adobe Acrobat Professional and Bluebeam PDF software products to review, track comments, and document revi - sions to construction drawings, reports, and other submittal documents. Michael Baker provides plan checking services for many of our municipal Clients throughout the region. We understand that these projects can vary in size and scope and often have time critical schedules. Our in-house team can be assembled quickly to provide efficient, high-quality services.

CIVIL SUPPORT
ADA Compliance
As part of traffic improvement projects, existing
access ramps, sidewalks, and driveway approaches may
not be current with ADA compliance standards. Michael Baker routinely reviews current Title 24, ADA regulations to identify updates to standards. In addition, we are aware of the current Caltrans changes to their ADA guidelines restricting gradients to less than the maximum ADA compliance standards. Michael Baker has designed hundreds of Caltrans-level ADA applica- tions across Southern California.

CONSTRUCTION SUPPORT
The Michael Baker Construction Services team
has a history of successfully working together and
providing Construction Management and Inspection
services to numerous agencies throughout southern Cali - fornia, including within high profile arterial streets and in densely developed, multi-unit residential neighborhoods. Our team can serve as an extension of City staff to professionally manage the work on a construction site, as well as make sure notifications or project information is sent out to the public in a timely manner, promptly addressing concerns of the busi- ness and residential community, and monitoring construction mitigations to ensure noise, debris, and traffic disruptions are kept at a tolerable level.

The Team is extremely well-versed in APWA Greenbook,
Caltrans, County of Orange, and City standards and specifi - cations. We are also well versed in the extra steps required in documenting the construction of state and federally funded projects, including General Fund, Gas Tax, Proposition C, Mea - sure R, HUD CDBG, and City Sewer Fund funding sources and prevailing wage, use of apprentices, DBE, and David-Bacon regulations.

GRANT WRITING
Michael Baker’s familiarity with a wide range of
grant funding agencies’ eligibility and program
objectives will be used to efficiently steer improve-
ment projects to the most applicable programs. For those grant programs for which the City authorizes Michael Baker to proceed, we will complete the application narrative, analysis of performance metrics, benefit cost analysis, prepare map - ping, exhibits, coordinate with project engineers to develop accurate project cost estimates and prepare the exhibits and details as necessary to complete and submit the application through the granting agency’s portal.

The Michael Baker public finance specialists can be involved in the planning of all assigned projects where we will recom - mend project elements that would enhance grant awards by including multiple benefits that meet several grant eligibility criteria. Over the past five years, our staff has delivered over $144 million in grant awards to our public agency clients, equating to a 78% success rate.
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OFFICE PERSONNEL $/ Hour
Senior Principal/Principal/Senior Structural Engineer $290.00 - $375.00 Senior Project Manager/Senior Engineer/Environmental Manager $250.00 - $310.00 Project Manager/Structural Engineer/Technical Manager $180.00 - $285.00 Project Engineer/Senior GIT Analyst/Landscape Architect/Senior Professional $160.00 - $250.00 Design Engineer/Senior Designer/Survey Analyst/Technical Specialist $140.00 - $190.00 Environmental Analyst/Assist. Engineer/Assistant Planner/Project Control Specialist $125.00 - $160.00 Designer/GIS Analyst/Graphic Artist/Environmental Analyst/Intern $100.00 - $150.00 Administrative Support $100.00 - $130.00
SURVEY PERSONNEL (Subject to Prevailing Wage)
2-Person Survey Crew $325.00 - $355.00
1-Person Survey Crew $190.00 - $220.00
Licensed Surveyor $180.00 - $270.00

CONSTRUCTION MANAGEMENT PERSONNEL
Principal Construction Manager $275.00 - $315.00
Construction Manager $200.00 - $300.00
Senior Inspector $150.00 - $190.00
Construction Inspector/Technician $120.00 - $160.00
JANUARY 2025, THROUGH DECEMBER 2025

MICHAEL BAKER INTERNATIONAL -HOURLY RATE SCHEDULE
Note: The hourly rates shown above are subject to a five percent (5%) annual escalation commencing January 1, 2026, and annually thereafter based on Michael Baker International market adjustment protocol. Blueprinting, reproduction, messenger service, and other direct expenses will be charged as an additional cost plus ten percent (10%). A Subconsultant Management Fee of ten-percent (10%) will be added to the direct cost of all sub-consultant services to provide for the cost of administration, subconsultant consultation and insurance. Vehicle mileage will be charged as an additional cost at the IRS approved rate. Overtime will be billed in accordance with Fair Labor Standards Act (FLSA) requirements.

Placement of individual staff within the rate ranges provided above is determined by skill level and years of experience. 588
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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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Request for Proposals to Provide

ON-CALL TRAFFIC ENGINEERING SERVICES

CITY OF ORANGE, CA
7 MINAGAR & ASSOCIATES, INC.

Through analysis of traffic volume counts and field observations, it was determined that the existing weekday conditions for the subject intersection did not fulfill the minimum warrant criteria and thus, the subject intersection was not converted to a multi-way stop control.

Client Information: City of Colton
Tel: (909)370-5065
Email: [email protected]
Project Duration: 2005-Present
Total Cost Charged: $50,000/Year
Section 4: Project Approach

The City of Orange is looking for qualified consultants to provide traffic engineering services , which may include Traffic Impact Reports, Level of Service (LOS) and Vehicle Miles Traveled (VMT) Analyses, Intersection or Traffic Signal Design, and Parking Analyses . Minagar & Associates, Inc. is adequately equipped to serve the City, as it has the skills and services as detailed in the figure and sections below.

Traffic Signal Design & Signal Timing/Synchronization
• Traffic Control Device Design
• Traffic Control Device Operation
Assessments
• Traffic Engineering & Signal Upgrade
Studies
• Plans, Specifications, & Estimates (PS&E)
• Interconnect Design (fiber, wireless, etc.)
• Computer Modeling, Simulation, & Signal
System Design

Intelligent Transportation Systems (ITS)
• ITS Planning
• ITS Design and Implementation Services
• ITS Architecture Expansion
• CCTV, ATMS, Video Detection & Fiber-
Optic Communication Systems
• Traffic Signal Interconnect Expansion

Municipal Engineering
• Traffic Counts
• Traffic Management Plans (TMP)
• Engineering & Traffic Surveys (E&TS)
• Radar Speed Surveys
• Identification of Grant Opportunities/
Applications
• Research for Federal & State
Infrastructure Grants

Transportation Planning
• Traffic Impact Analysis Studies
• Review Development Proposals
• Studies to ensure compliance with City/
County/State codes and standards
• EIS/EIR/EA review
• Demand modeling, rail/transit studies
• Assist in Approval of Proposed
Development Projects/CUPs
• Review/recommend land use applications
• Pedestrian & Bicycle Studies

Systems Evaluation & Support Services
• Evaluation of Signal Re-timing
• Evaluation of Synchronization
Implementations
• Evaluation of ITS improvement
• Before/After Studies for Transportation
Improvements

Temporary Traffic Control & Construction Work Zone Plans (TCP) • Traffic Control Plans (TCP)
• Electrical Engineering Services
• Construction Management and Inspection
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The following pages elaborate on Minagar’s approach and methodology in each category of traffic engineering services shown above.

On-Call Traffic Signal Design & Signal Timing/Synchronization Services

Our on-call traffic signal services generally cover the following aspects in the technical design, preparation of plans, construction documents, and timing charts:

• Traffic Signal Timing & Optimization
• Traffic Signal Design & Modification
• Construction Engineering Management
for Signal Projects
• Plans, Specifications, & Estimates (PS&E)
• Interconnect Design (fiber, wireless, etc.)
• Computer Modeling, Simulation, & Signal
System Design

Intersection Traffic/Pedestrian Signal & Street Lighting Improvements Our traffic & pedestrian signal design projects generally proceed in the following manner for PS&E delivery:
(1) preliminary analysis (utilizing existing data or collected field data), (2) conceptual design,
(3) 90% signal/signing/striping design plans and cost estimates, (4) preparation of specifications & special provisions, (5) 100% PS&E delivery with construction plans, and
(6) bid/advertisement services if required by the lead agency.

General provisions & technical specifications are prepared with the agency’s boilerplate specifications. All final plans & specs, signed and sealed by our California Registered Civil engineers, will conform to local (City /County/APWA Greenbook) and/or state (Caltrans) guidelines and plan preparation manuals. Final signed/sealed plans are submitted on 24”X36”, 4- millimeter Mylar sheets, or on vellum medium if requested by the agency.

Our signing and striping plans are prepared in accordance with the latest California Manual on Uniform Traffic Control Devices (CA -MUTCD 2014) and Caltrans Standard Plans (2018). All proposed signage and pavement markings items are identified on our plans both by construction note and MUTCD code.

Traffic Signal Timing/Synchronization/Coordination Traffic signal timing and coordination of signalized intersections and arterial corridors is the staple of our firm’s expertise. We utilize SYNCHRO® 11.0 and SimTraffic© 11.0 micro- computer simulation modules to build traffic signal network models, analyze intersections/systems, conduct and fine-tune simulations, and develop optimized traffic signal timing plans to deploy in the field. Minagar & Associates, Inc. is a leading national authority on the application, utilization, and training of Synchro software, training 88 cities and all Southern California districts for the past 10 years. Our traffic modeling services include preparing a baseline model of the existing signal network based on existing field and office data collection, developing a set of optimized proposed peak hour timing plans, modifying the timing and coordination plans based on lead-agency comments, and conducting final fine -tuning efforts based on on-site/field implementations, as well as:
- Review of existing conditions, such as roadway geometries, striping and lane configurations, traffic signal control information, as well as inventories and inspections; 1 605
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- Review of deficiencies , such as parking prohibitions, excessive pedestrian/bicyclist traffic, sources of congestion, and/or unusual traffic generating conditions; - Development of an effective highway model, and
- Development of operational SimTraffic micro-models.

Minagar is experienced in using Synchro to analyze the operating conditions of various intersection types, including queuing, delay per vehicle, average speed, and vehicles denied entry. If, based on the traffic study, queue lengths increase when compared to the existing design, a recommendation regarding signal timing will also be included in the traffic study report.

Implementation of our optimized/synchronized timing includes:
- Revising/Optimizing Traffic Signal Timings : We have consistently provided successful signal timing strategies to numerous agencies and projects, particularly in the areas:
• Cycle Lengths and Offsets;
• Left-turn phasing rotations, protected left-turn phase re-service; • Timing Parameters to include full accommodation for pedestrian traffic within splits; and • Time-of-day start and stop intervals as recommended for the various timing plans. - Inputting Revised/Optimized Traffic Signal Timings: Our field and traffic signal timing staff can provide installation of new signal timings, including:
• Full traffic engineering implementation services, or as technical support to local agencies; • Utilization of existing interconnect systems during implementation; and • Development of time-based signal coordination techniques.

Signal Timing Improvement Strategies for the intersection/ arterial/signal network will be provided to the lead agency in addition to our synchronization/coordination efforts, such as:
• Providing technical support to the agency’s traffic signal maintenance staff • Interfacing with adjacent jurisdictions for jointly owned or operated signals

The Minagar & Associates, Inc. Team also provides evaluations of currently used time-referencing equipment for all traffic signal controllers along a given corridor to determine the recommended type of time clocks (e.g., GPS clocks, WWV, etc.) to be utiliz ed for accurately coordinated time- referencing, especially across jurisdiction boundaries.

We are also experienced in providing procurement recommendations for new/updated traffic signal controller units and/or assemblies, prior to the implementation of signal timings. This includes on-site assistance for turn-on activity of new equipment, as well as “fine-tuning” of traffic signal timings/settings and thorough logs and records of all changes carried out prior to the implementation to the satisfaction of the lead agency.

On-Call Civil Engineering Services

INTELLIGENT TRANPORTATION SYSTEMS (ITS) DESIGN & DEPLOYMENT

Improvements, relocation, expansion of existing ITS facilities. Intelligent Transportation Systems (ITS) projects can include a variety of improvements. Our recent ITS projects have included:
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• ITS Architecture Expansion
• ITS Planning & Design
• Preparation of Plans, Specifications, &
Estimates (PS&E)
• CCTV camera deployment
• VDS camera deployment
• Dynamic Message Signs (DMS)
• Advanced Traffic Management Systems
(ATMS)
• Systems Communication/Traffic Signal
Interconnect Expansion
• Homeland Security
• Traffic Management/Operations Center
(TMC/TOC) Deployment

Our procedures for designing and deploying ITS improvement projects typically follow those outlined in the previous section for traffic signal PS&E delivery. At the start of the design stage, the public agency usually has an idea of what needs to be deployed, based on previous master- planning efforts. If none are available, Minagar & Associates, Inc. will coordinate with the agency to develop appropriate ITS improvements, including FHWA ITS Architecture & Systems Engineering compliance and meeting all of Caltrans Environmental requirements.

On-Call Civil Engineering Services

MUNICIPAL TRAFFIC ENGINEERING & SUPPORT SERVICES

For 19 years, Minagar & Associates, Inc. has provided on-call professional traffic engineering and municipal support services to public agencies. In the capacity of City Traffic Engineer, our team provides consulting to the lead agency on transportation and traffic -related matters, providing services, reports, materials and other resources which are normally assigned to the Engineering Division/Section. Related services include:
• Traffic Counts
• Traffic Management Plans (TMP)
• Engineering & Traffic Surveys (E&TS)
• RFP Work Scope Development
• Expert Witness Services
• Civil/Structural Engineering Support of
Highway Facilities
• Collaborating with City, County, Caltrans
staff, & local law enforcement agencies
• Attending City Council, Transportation
Commission, & other public meetings
• Short- and long-range planning, providing
recommendations, and establishing goals
and budgets for traffic impact mitigation;

On-Call Transportation Planning Services

Our transportation planning services bridge the gap between community planning and engineering judgment and include the following, and are described in more detail below.

• Traffic Impact Analysis Studies
• Review Development Proposals
• Demand modeling, rail/transit studies
• Conduct studies to ensure the appropriate
compliance with City, County and State
codes, standards, regulations, etc.
• EIS/EIR/EA review — compliance with
design requirements and standards
• Parking/Toll Road/Financial studies
• Assist in preparing conditions of approval
for proposed development projects/CUPs
• Evaluate and provide recommendations
for developer-proposed mitigation
measures
• Review/recommend land use applications

Demand Modeling Our demand modeling services include development and application of the local or regional demand model using available existing data on its roadways, transit ridership and network information, socioeconomic characteristics, vehicular volumes, average travel times, and planned/programmed projects in the near-term or horizon forecast scenarios.

Traffic Forecasting
3 4
607
Request for Proposals to Provide

ON-CALL TRAFFIC ENGINEERING SERVICES

CITY OF ORANGE, CA
11 MINAGAR & ASSOCIATES, INC.
- Trip Generation: Estimation of vehicular trips to be generated from the proposed project; - Trip Distribution: Includes developing a model to determine the projected paths of future trips; - Trip Assignment: Identification of the magnitude and direction of project vehicular trips; - Traffic Scenarios: Involves developing particular “target years” and “conditions” to analyze with respect to important milestones in both the construction phasing of the project and future conditions of the County, such as the choice of target years or application of any trip credits; - Environmental Clearance and Traffic Congestion Mitigation: Includes determining a project's traffic impacts and developing solutions reduce this through mitigation measures . Consultation with lead agency staff and Caltrans (if under state right-of-way) shall also be pursued as needed, so that reviews may be expedited and conflicts and/or misunderstandings are reduced in both the local agency review process as well as any Caltrans encroachment permit processes.

Parking Studies Local municipalities generally have parking codes by which new or modified development must abide. Beyond the “black and white” parking code, however, a number of issues can arise which require studying a given site’s current parking situation, and forecasting its future parking conditions. Our typical parking study approach takes this into account and consists of the following steps:

1. Conduct on-site baseline parking accumulation surveys during peak periods of development to determine the magnitude and patterns of existing parking activity. The time frame(s) for these surveys will be verified with the lead agency at the start of each parking study project.

2. Determine peak hour and day at the site from the parking surveys.

3. Estimate projected parking demand of the proposed development based on the Institute of Transportation Engineers’ (ITE) and/or Urban Land Institute’s (ULI) parking methodologies.

4. Compare local agency parking requirements with existing and forecasted parking demand, then determine if the site will provide an adequate parking supply under fully built-out conditions.

5. Provide recommendations and/or strategies to improve on- and/or off-site parking conditions.

Mitigation Planning & Impact Fee Analysis
- Recommendation of Mitigation Measures: Customized mitigation measures techniques shall be recommended if the subject project exceeds acceptable impact thresholds. - Preparation of Mitigation Plans: This may include plans, schematics, or diagrams such as Signal Modification Plans (1:20 scale), Signing & Striping Plans (1:40 scale), or Parking Layouts. - Impact Fees : As required by the Agency, we will also conduct an impact fee analysis to determine the fair -share contribution of traffic improvements to be apportioned to a given developer. Because the methodology for determining impact fees can vary by city, county, etc., our staff will meet with the lead agency on the approved method for calculating impact fees.

On-Call Systems Evaluation Services

Minagar & Associates, Inc. provides systems evaluation services for measuring the

• Evaluation of signal re-timing/
synchronization implementations
• Evaluation of ITS improvements
• Before/After Studies for Transportation
Improvements
5 608
Request for Proposals to Provide

ON-CALL TRAFFIC ENGINEERING SERVICES

CITY OF ORANGE, CA
12 MINAGAR & ASSOCIATES, INC.

Our most common systems evaluations consist of performing “Before/After” studies, which measure improvements ( travel time, mobility, fuel consumption, etc.) resulting from project implementation.

“Before/After” Studies and Reports We usually perform two performance evaluation studies: (1) a field "floating car survey" study of field-collected traffic data, and (2) a comparison of computer -generated traffic simulation models (Synchro/SimTraffic 11.0). Both are used to identify improvements in the "before" & "after" Measures of Effectiveness (MOEs).

Performance Evaluation of Regional Surface Transportation Improvements Projects (RSTI) We also provide RSTI evaluation services, which involve quantifying and evaluating the benefits and impacts of a given completed surface improvement project on the surrounding transportation network. These include studies such as:
- Signal Analyses, which measure the improved signal(s) operation & performance and may use field data such as turning movement counts (TMCs), cycle lengths, signal phasings, etc., - Arterial Analyses, which measure improved traffic flow along a given arterial, and - Unsignalized Intersection Analyses.

On-Call Temporary Traffic Control/Work Zone Plans Services Traffic Control Plan (TCP) Services Minagar & Associates, Inc .’s TCPs are prepared in accordance with Caltrans requirements, the WATCH Manual, and/or the governing Agency's Standard Plans, if applicable. Our TCPs are comprehensively prepared to show exact location and limits of construction activity , follow the various staging/ phasing of the project , indicate changing hours of operation and parking restrictions , show lane closures and placement of temporary traffic controls, and include details on construction activity and equipment being used as part of construction to assist in the Agency's review.

Construction Engineering Management (CEM) and Inspection Minagar & Associates, Inc. offers licensed and certified Professional Engineers and Class A, B and C electrical contractors to provide on-site, on-call construction management and inspection services to work on a “moving operation” construction team. These services include, but are not limited to:

• Providing on-standby professional consulting services to resolve all construction issues; • Monitoring, inspecting & ensuring the compliance of all Contractor’s work; and • Providing Public Relations (PR) services to local businesses regarding construction.

Electrical Engineering Services Minagar & Associates, Inc. provides electrical engineering services, including field inspection of equipment and existing conditions. Our licensed and certified engineers and contractors provide field inspection and fine-tuning services for electrical systems, recommendations on traffic signal upgrades, and offer public agencies procurement services in purchasing new signal equipment and providing an in- depth analysis of the Agency's current traffic operations and means for improvement.
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City of Orange 2025 Schedule of Rates

CLASSIFICATION

HOURLY

BILLING

Raw/
Actual/

Effective date of
hourly rate

RATE
Payroll
RATE From To
1 Principal-in-Charge $243.25 $87.27 01/01/2025 12/31/2025

2 Project Director $243.25 $87.27 01/01/2025 12/31/2025 3 Principal Engineer $243.25 $87.27 01/01/2025 12/31/2025 4 Senior Project Manager $205.82 $73.84 01/01/2025 12/31/2025 5 Field Manager/
Construction Manager $131.18 $47.06
01/01/2025

12/31/2025
6 City Traffic Engineer $185.19 $66.44 01/01/2025

12/31/2025

7 Principal Systems/ Electrical
Engineer $186.03 $66.74
01/01/2025

12/31/2025
8 Senior Designer/Engineer/Planner $172.26 $61.80
01/01/2025

12/31/2025
9 Project Engineer/Planner $102.94 $36.93
01/01/2025

12/31/2025
10 Traffic/Transportation Engineer $77.52 $27.81
01/01/2025

12/31/2025
11 Assistant Traffic/Transp. Engineer $73.17 $26.25 01/01/2025 12/31/2025 12 Engineering Assistant $64.61 $23.18
01/01/2025

12/31/2025
13 Planning Assistant $58.53 $21.00
01/01/2025

12/31/2025
14 Admin Assistant/Intern $58.53 $21.00 01/01/2025 12/31/2025 Updated Jan. 1, 2025
NOTES:
• Non-commuter Mileage is per Current IRS Annual Mileage Rate. • Telephone & Equipment are included in the above Hourly Costs. • Cost Escalation shall be applied per Los Angeles/Orange County Metropolitan Area CPI Indices • Project Reimbursable Expenses are billed at Cost.
• Direct Costs are billed at Cost Plus 5%.

23282 Mill Creek Drive, East Tower, Suite 120, Laguna Hills, CA 92653 Tel: (949) 707-1199
Web: www.minagarinc.comu 610

PROFESSIONAL SERVICES AGREEMENT
[On-Call Traffic Engineering Services]

THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on thi s _____ day of ____________, 20 25 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and STANTEC CONSULTING SERVICES INC., a New York corporation (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide general on-call traffic engineering services to the reasonable satisfaction of City the services set forth in Exhibit “A ,” which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in pe rforming the work. The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the busi ness of providing such services and is experienced in performing the work. Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Larry Tay, City Traffic Engineer (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.

a. Contractor's total compensation for all services performed under this Agreement, shall not exceed TWO HUNDRED FIFTY THOUSAND DOLLARS and 00/100 ($250,000.00) without the prior written authorization of City.

b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

3. Payment.

a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
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2 b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.

c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.

d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.

6. Independent Contractor . At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.

7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

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3 8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion . Except as otherwise specified in Exhibit “A,” Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work in accordance with the time period set forth in Exhibit “A” hereto or as otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

13. Delays and Extensions of Time . Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur ad ditional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

14. Products of Contractor. The documents, studies, evaluations, asses sments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

15. Equal Employment Opportunity . During the performance of this Agreement, Contractor agrees as follows:

a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. 613
4 Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 8710 3 of the Government Code.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity.

a. To the fullest extent permitted by law , Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:

(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and

(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on o r off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against 614
5 the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.

b. To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement.

c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement.

d. The indemniti es set forth in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. Insurance.

a. Contractor shall carry workers ’ compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any worker s’ compensation benefits under any City program.

b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) One Million Dollars ( $1,000,000) per occurrence ; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis.

c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($ 1,000,000); or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis.

d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement.

e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences 615
6 that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration of the Agreement.

f. Contractor shall maintain during the life of this Agreement professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep such policy in force and effect for at least five (5) years from the date of completion of this Agreement.

g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.

h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days’ prior written notice to City.

i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in Califo rnia so long as such insurer pos sesses the aforementioned Best rating.

j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set -off from any sums owed Contractor.

k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance.

l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for 616
7 review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than five (5) days’ written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.

Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

20. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement.

City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

21. Compliance with all Laws/Immigration Laws.

a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement.

b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified p revailing rates of wages to all such workers . The general prevailing wage determinations for c rafts can be located on the web site of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

c. Contractor represents and warrants that it:

(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and

617
8 (2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and

(3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I -9 for each of Contractor’s employees; and

(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I -9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.

d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c.

e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.

f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.

g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City.

h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with said laws, rules and regulations in connection with the performance of this Agreement.

22. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any wo rk performed 618
9 which is inconsistent with or in violation of the provisions of this Agree ment shall not be compensated.

24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally , by e -mail, or by first class U.S. mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e- mail shall be deemed received on the date of the e-mail transmission.

“CONTRACTOR” “CITY”

Stantec Consulting Services Inc. City of Orange
38 Technology Drive, Suite 200 300 E. Chapman Avenue
Irvine, CA 92618 Orange, CA 92866-1591
Attn.: Keith Rutherfurd, Principal Attn.: Larry Tay, City Traffic Engineer

Telephone: 949-923-6952 Telephone: 714-744-5525
E-Mail: [email protected] E-Mail: [email protected]

25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted electronically shall have the same effect as original signatures.

[Remainder of page intentionally left blank; signatures on next page]

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10 IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.

“CONTRACTOR” “CITY”

STANTEC CONSULTING SERVICES INC., CITY OF ORANGE, a municipal corporation a New York corporation

*By: By:

Printed Name: David Elwell Daniel R. Slater, Mayor Title: Vice President

*By: ATTEST:

Printed Name: Jeffrey Stone
Title: Asst. Secretary

Pamela Coleman, City Clerk

APPROVED AS TO FORM:

Nathalie Adourian, City Attorney

*NOTE: City requires the following signature(s) on behalf of the Contractor:
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to City.

√

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EXHIBIT “A”

SCOPE OF SERVICES

[Beneath this sheet.]
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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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H. Work Plan
The on-call traffic engineering services we are
prepared to provide to the City range from
preparation of detailed design plans for traffic
signals, enhanced warning systems, signing and
striping plans, traffic control plans and related
systems, providing specialized skills in areas of
traffic studies and analyses, transportation planning,
grant funding and applications, and outreach. Our
step-by-step process for on-call assignments is
depicted in the On-Call Process work flow below.

Approach
Our approach to a traffic on-call assignments will be
to satisfy the City’s objectives in a timely and cost-
effective manner through the application of excellent
project management and up-to-date technical skills.

This approach is based on our experience and
successful completion of previous HSIP Cycle 5 and
6 traffic signal improvement projects and the recent
Katella Avenue and Struck Avenue Intersection
Improvement Project for the City. Because of this
previous experience, we are very familiar with City
design standards and procedures.

We will acknowledge receipt of task orders from the
City within 24 hours. In response to a specific on-call assignment, we will assemble the skills required and
prepare a detailed work plan, schedule, and a not-to-
exceed cost estimate for review and approval by the
City within five business days. We will meet with the
City to review and refine the scope of services and
schedule, and to negotiate the corresponding
contract amount, if necessary. Once the City agrees
with the project plan and cost, and the notice to
proceed is issued, our team will begin the
assignment and manage the project through to
satisfactory completion.

The first task we will perform at the beginning of an
assignment is to meet with City traffic staff to
receive plan checks or to conduct research and
review existing data and information at the City for
new design projects. We will discuss with City staff
any special concerns or conditions associated with
each assignment. Our work plan methodology to
complete individual tasks as needed by the City will
include but not be limited to the following tasks.

Task 1: Traffic Signal
Design Plans
Subtask 1.1 – Background and
Utility Research/ Coordination
and Field Review
Our team will research and obtain from the City,
utility companies, and/or other appropriate agencies,
the available as-built record street improvements,
utility plans, and right-of-way maps for the limits of
each project area. We will identify utilities within the intersection limits as shown on the available record
plans of existing roadway improvements and utility
facilities. Based upon review and verification of the
On-Call Process

Services
performed
Clarifications and
negotiations
Client evaluates
proposals
Stantec submits
proposal
Client identifies
need
Client issues an
RFP for a specific
project need.

PM submits
project specific
proposal that
identifies scope,
project-specific
approach,
schedule, budget,
and designated
staffing
allocations.

Client evaluates
the proposal.

Client and Stantec
team resolve any
clarifications and
questions and
reach agreement.

Contract
documents are
finalized. Team
prepares to
commence work.

Services performed
by designated
individual in
coordination with the
project team with
oversight from the
Client PM. Monthly
status reports are
provided to confirm
project progress
and issues are well
understood.
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627
as-built plans and our site visit to thoroughly
document existing improvements (including digital
photographs) and identify potential conflicts, we will
identify areas free of potential conflicts where the
conduits, foundations, and other substructures
associated with proposed signal improvements can
be located. Potholing of signal pole foundation
locations will not be included in scopes of work
unless requested by the City.

Design plans will be sent to identified utility owners/ agencies to confirm depiction of their existing
facilities as shown on the plans and to identify
locations of any future planned facilities. A record of communication with each utility agency will be
documented in a utility log and provided to the City
upon completion of design. The utility log will
contain all requests for information, transmittals of
design plans to agencies for review, and notices of
conflict and need for relocation as necessary.

Subtask 1.2 – Design Survey and
Base Map Preparation
If required, based on the type of improvements and/
or availability of suitable records and as-built
drawings, we will provide topographic design surveys
for projects. Control data will be assembled and
established for the project area. Topographic base
map limits at intersections will extend an appropriate
distance on each leg to cover the limits of advance
vehicle detection zones. Surveys will include 25-foot
(max.) cross section intervals along the first 100 feet (min.) in each direction along major streets, and
25-foot (max.) intervals along 50 feet (min.) of minor
streets. Cross sections will include, but not be
limited to, right-of-way, back/ front of walk, top of
curb, flow line, gutter lip, lane lines, centerline, and any visible surface utilities, top and bottom of
access ramps and driveway aprons, landscaping,
trees, power/utility poles (including height), street
lights, and signage.

The survey data will be downloaded and compiled to
create topographic base maps of the project areas,
including right-of-way, centerline, surface features,
and culture. Any fees required to obtain an agency
encroachment permit for design surveys will be
considered a reimbursable expense.

Subtask 1.3 – Traffic Signal, ITS,
and Interconnect Design PS&E
We will prepare traffic signal plans using AutoCAD
(version per City requirements), at 1” = 20’ scale.

Designs will follow applicable California Manual on
Uniform Traffic Control Devices (CA MUTCD) and
City of Orange standards. Prior to preparation of
plans, we will meet with the City to confirm the
project objectives and to identify any special design
requirements. ITS and interconnect plans will be
prepared in AutoCAD at 1” = 20’ or 1” = 40’ scale.

Stand-alone improvement plan sets will also include
a title sheet.

Supporting design information such as conduit fill
calculations, electrical loads, and other relevant data will be provided to the City. If design plans include
changes to roadway or intersection geometrics, a
supporting traffic study or analysis for the
modification can be provided to the City if included
in the assignment scope.

We understand it is anticipated that projects will be
accommodated within an existing right-of-way.

However, if necessary, we can prepare legal
descriptions and plats for processing by the City to
obtain additional rights-of-way or easements. This
work will include all research, surveys, obtaining title reports, etc. to complete required right-of-way
easement documents.

Plans will be submitted at 30%, 80%, and 100%
completion level in electronic PDF format and in
full-size hard copy format as requested. Final
approved signed plans will be on 4-mil mylar and
electronic files will be provided in PDF and AutoCAD
formats. All design files and utility correspondence
will be provided to the City.

We will prepare and submit permit applications to
outside agencies if necessary for project
implementation. Permits may be processed through
agencies by the City or by our office if directed. Any
fees required to obtain agency permits will be paid
by the City or considered a reimbursable expense.

An estimate of probable construction cost will be
prepared for 80% submittal including quantities and
unit prices. The quantities and cost estimate will be
revised/updated as necessary for each subsequent
submittal.

Technical specifications and special provisions for
traffic signal and related work will be prepared on an
as-needed basis based on the latest City
specifications. We will coordinate with City staff to
discuss and identify any updates/revisions to the
specifications before documents are modified. The
specification documents will be included with the
80% plan submittal and revised with subsequent
submittals, as required. Preparation of bid
documents and technical specifications will be
prepared in accordance with the requirements of the
project funding source.
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628
Task 2: Signing and
Striping Plans
Stantec will prepare signing and striping plans using
AutoCAD at 1” = 40’, horizontal scale, for
implementation of project improvements. The plans
will indicate the new striping and pavement markings
within the Project limits and removal of existing
delineation and pavement markings as necessary.

The plans will also include existing signs and new
signs if necessary to meet current California Manual
on Uniform Traffic Control Devices (CA MUTCD)
standards. The traffic sign work will be based on a
field inventory of existing delineation, markings, and
signs and an assessment of new project signage
upgrade requirements, as appropriate. All
improvements will be based on the latest California
Manual on Uniform Traffic Control Devices (CA
MUTCD) and City of Orange standards.

Task 3: Streetlighting
Plans
Street lighting plans will be prepared in AutoCAD
format compatible with City requirements at 1” = 20’,
or 1” = 40’, horizontal scale. We will use existing
record drawing, field survey topographic, R/W and
property data to create an intersection/roadway base
map at project locations. The plans will include all
necessary details, and general and construction
notes. For stand-alone lighting projects, the
improvement plan set will include a title sheet and
detail sheet(s) as required. Supporting design
information such as photometric analysis, conduit
fill calculations, electrical loads, and other relevant data will be provided to the City.

Task 4: Traffic Control
Plans
Traffic control and staging, including but not limited
to minimum thorough and turn lane requirements,
access requirements, and construction restrictions
will be discussed and a consensus achieved with the
City prior to development of plans. Traffic control will follow the guidelines established in the latest CA
MUTCD and City of Orange standards.

Traffic control plans will be prepared using AutoCAD,
at 1” = 40’ horizontal scale, “double stacked” with
two viewports per sheet. The plans will show traffic
control measures required for each project
construction stage including all traffic control
devices, temporary lane delineation, and
construction signing. Stantec will make every effort
to work closely with the City to reduce the impacts of
traffic control and lane closures by implementation
of an efficient design that emphasizes public and
worker safety and cost-effective construction.

Task 5: Traffic Engineering
Plan Check
Our team of discipline specialists will conduct plan
check reviews for capital and development projects
including traffic signal/interconnect, signing and
striping, and traffic control plans. Plan reviews will
emphasize compliance with latest editions of the
City of Orange Standards, CA MUTCD, AASHTO,
Caltrans Highway Design Manual, and other
accepted industry manuals and guidelines. Our team
also includes experts in roadway and civil design,
and we can provide a review of plans associated with
these disciplines as well, if needed.

When beneficial for plan review and general project
knowledge, we will visit project sites to confirm
existing improvements and adequacy of project
design. Our team will coordinate with City staff and/
or other consultants performing simultaneous review
of other components of a project, as required. We
will typically make plan check comments directly on
the plans with the most significant comments
summarized in a memo to City staff. We will be
available to attend project meetings virtually, or at
the City to discuss plan check comments with plan
designers.

First review of plans will be completed within 10
working days and subsequent reviews within five
working days unless directed otherwise by the City.

Task 6: Traffic Signal
Timing and Coordination
Studies
Our team of discipline specialists has managed and
provided services to several corridor and network
projects throughout many municipalities throughout
the County of Orange. Stantec developed and
implemented improved and synchronized timings
and operations, and documented the post-
implementations benefits. Our team will provide all
the required services to the City with the help of
AimTD, who has a long and successful working
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629
relationship with Stantec, to provide traffic data
collection services for our team as necessary.

Task 7: Transportation
Analysis
Subtask 7.1 – Traffic Studies
Capital infrastructure projects require an analysis of
project- level traffic impacts. We will prepare a
comprehensive analysis that includes all the
necessary information for the City’s decision makers
to understand the potential impact to the
transportation system resulting from the project. We
have specialists experienced in the preparation of
corridor studies, intersection/roadway
improvements, pedestrian and bicycle circulation
evaluation, parking studies, and air quality analysis.

To prepare a transportation analysis, we first define
the existing conditions using traffic counts and a
field review of the project area. We will derive traffic forecasts of future conditions using an appropriate
four-step travel demand model considering growth
factors to be approved by the City.

We then prepare a roadway capacity analysis for
mid-block segments and intersections, along with an
access control evaluation. We use the Intersection
Capacity Utilization (ICU) method for intersection
analysis along with Highway Capacity Manual (HCM)
methodology when appropriate. As discussed in
Task 7.2: Simulation/Modeling, below, we use various
types of sophisticated simulation software
depending on the type of project and the amount of
public engagement that is needed. Depending on the
scale of analysis, we will document the study in letter form, a technical memorandum, or a comprehensive
report.

Subtask 7.2 – Simulation/
Modeling
Changes to a single intersection or an established
roadway corridor can be controversial when the
impact of the change isn’t fully understood. Our
design visualization services help bring into focus
critical components of the proposed change and
help decision makers and the general public see the
effect of the project. Microsimulation also provides
accurate traffic information to aid in project design.

We use programs such as VISSIM, CORSIM,
Synchro/ SimTraffic and Transmodeler to create 3D
traffic simulations that show current and predicted
future traffic volume, producing detailed operational
statistics and animated videos as a final deliverable.

Public involvement brings its own challenge: how do
we convey highly technical or complex information to
a non-technical audience? With our design
visualization tools, we can communicate your project
messages in terms that are understandable and
relatable. Using Autodesk 3ds Max, we can create 3D
models to show your design as a photorealistic
rendering or animation, providing useful graphics or
discussion.

We also have more interactive visualization methods.

Our driving simulators use a gaming engine to make
an interactive experience. The person uses a gaming
wheel and “drives” through the project, with real-time
responses in a virtual version of your project. We
also use YouTube 360 to create 360-degree
animations that allow users to see every angle of
your project as they move the screen around. The
technology uses the models created in Autodesk 3ds
Max.

Subtask 7.3 – Neighborhood
Traffic Calming Studies,
Warrant Studies, and Traffic
Investigations
Our team is comprised of local traffic engineering
experts who have successfully delivered
neighborhood traffic calming studies for various
cities and homeowners’ associations throughout
southern California. Implementation of the our
team’s recommendations brought quantifiable
improvements that enhanced safety and efficiency
for the residents.

Subtask 7.4 – Traffic/Parking
Study Review for Private
Developments
As an extension of City Staff, we will peer review
transportation planning and traffic engineering
technical studies prepared by others. Utilizing the
City’s review checklist, or our own traffic study
quality control checklist, we will review the
transportation planning studies prepared by other
consultants prior to the review by City Staff. We have
prepared hundres of transportation studies
ourselves, and have a deep knowledge of
requirements for a broad range of transportation
study types. Our review will include a thorough check
of completeness, a verification of all calculations,
and a check of assumptions for reasonableness. Our
thorough review will save City Staff time by
identifying calculation errors as well as flagging
fundamental big picture issues early in the review
process, so that City Staff can focus their efforts on
the high-level aspects of the project.
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630
Task 8: Technical Support
for Funding and Grant
Application
Our team includes a seasoned experts who has
successfully completed funding and grant
applications for several traffic and transportation
related projects. Maria Morris’ familiarity with
funding programs and grants, including preparation
of applications, will be of benefit to the City and
provide opportunities for project implementation.

Task 9: Special Studies and
Civil Design
In addition to the service tasks discussed above, we
understand that the City may require additional
services on an as-needed basis in support of traffic/
transportation projects. Some additional services in
which we have successful experiences includes the
following:
y Technical services and support for non-motorized capital projects (active transportation)
y Bikeway master plans
y Environmental studies
y Drainage studies
y Roadway improvement plan design
y ADA pedestrian ramp design
y Storm drain design
y NPDES compliance
y Landscaping and irrigation design
Task 10: Traffic Counts and
Data Collection
Traffic counts and data collection, if required, will be coordinated by our team and conducted by AimTD a
data collection specialist firm. We have a successful
working relationship with AimTD on a variety of
projects requiring traffic data collection. Having a
good existing working relationship allows us to
provide the shortest turnaround times possible for
collecting and compiling data.

Task 11: General Municipal
Traffic Engineering
Services
We are also able to provide the City a host of other
general traffic engineering services not specifically
identified above. Specific services we have
successfully provided other public agencies include
Engineering and Traffic Surveys (E&TS) for
establishing speed limits, safe routes to school, field equipment/infrastructure inventories, pedestrian and
bicycle active transportation improvements, ADA
compliance, sight distance analyses, design manual/
standard plan updates, and more. Our deep bench of
traffic, data collection, and civil discipline specialists can meet your specific needs.
12 Stantec | On-Call Traffic Engineering Services RFP No. 24-25.24

Grijalva Park at Santiago Creek Trail, Orange, CA631
STANTEC CONSULTING SERVICES INC.

RATE TABLE
Labor Classification Hourly Rate
Level 17
Principal/QA/QC Manager $290
Sr. Transportation Specialist $290
Level 16
Sr. Project Manager $280
Sr. Civil Engineer/Sr. Survey Manager $280
Level 15
Roadway Task Manager $254
Survey/Mapping/Right-of-Way $254
Level 14
Sr. Project Engineer $240
Sr. Traffic Engineer $240
Level 13
Sr. Engineer/Project Engineer $228
Sr. Transportation Planner $228
Traffic Engineer II $228
Field Survey Coordinator $228
Level 12
Civil Engineer $217
Transportation Planner $217
Traffic Engineer II $217
Design Engineer $217
Level 11
Engineering Designer $206
Sr. Project Coordinator $206
Survey Analyst $206
Level 10
Senior Designer $190
CAD Technician $190
Level 9
Design Technician $183
CAD Technician/Asst. Engineer II $183
Project Coordinator $183
Assistant Planner $183
Level 8
Project Coordinator $177
Junior Engineer/Assistant Engineer I $177
Survey Crews
1-Man Survey Crew $240
2-Man Survey Crew $365
3-Man Survey Crew $490
AimTD

RATE TABLE
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637
638
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640
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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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H. WORK PLAN
Scope Understanding
The Proposer shall indicate an understanding of the scope of services requested in this RFP.

TJKM is under several multi-year or longer-term contracts with agencies that utilize our services providing staff augmentation and project management to increase their bandwidth. TJKM commits a dedicated staff of seasoned, experienced traffic experts who have demonstrated capabilities to meet the technical, managerial, and schedule challenges to be encountered during this On-Call Contract.

The TJKM Team’s extensive experience includes many state, county, and city projects, as well as direct experience with as-needed traffic engineering services contracts. The TJKM Team is uniquely qualified to meet all the city goals and objectives on any assignment.

WE KNOW SOUTHERN CALIFORNIA
TJKM has successfully completed various projects throughout Orange County and Southern California. Due to our local knowledge and experience, we have great familiarity with all the services mentioned in the Request for Proposals, which will greatly benefit the City of Orange. Some of our recent Southern California projects include Safety Action Plan for the City of Monrovia, Local Road Safety Plans for the Cities of Pico Rivera and Glendale. We are currently providing On Call Traffic Engineering and Transportation Planning Services for the Cities of Beverly Hills, Thousand Oaks, West Hollywood, Pico Rivera, and Palm Desert. Two of our Project Team members reside in Sothern California and readily available to assist the City.

EXPERTISE
The TJKM Team has all the requisite technical experience that is required to complete any project successfully. Our team members have extensive knowledge and experience providing various Traffic Engineering Services. Our team includes a California Licensed Professional Engineer who is eligible to prepare and oversee sign plans for all design work and improvement plan check services.

Traffic Studies
Traffic is often a major consideration when planning a new or modified development. Traffic Impact Studies (TIS) are a specialty at TJKM. We are well-trained and highly effective at analyzing potential impacts created by a new or modified development and we develop creative solutions that our clients can implement. A TIS usually occurs in the early stages of planning. The purpose is to assist planners, in both the public and private sectors, in making major land use and other development decisions. TJKM’s T IS services typically include identifying level of service (LOS) deficiencies, recommending alternative circulation systems, producing forecasts using transportation models, and providing mitigation measures for traffic impacts associated with a proposed development. In addition, we have extensive experience analyzing future development scenarios and developing Traffic Impact Fees that fund mitigation measures, minimizing development impacts on the community.

TJKM has conducted over 3,000 TIS as part of EIRs or as separate analyses. We have conducted studies for residential, retail, office, institutional, industrial, government, and recreational developments for both private developers and government agencies. We routinely attend City Council and Planning Commission meetings to support our findings and recommendations and have a successful track record of achieving accord between the developer’s vision and the best interests of the community.

Private Development Traffic and/or Parking Study Review We bring extensive experience in many areas that cover both on- street and off-street parking facilities. We have successfully completed hundreds of studies for cities and private developers that involved parking supply/demand analysis, parking intrusion into residential neighborhoods, commuter parking, permit parking programs, parking fees, enforcement, wayfinding signs, policy development, etc. We have developed Parking Demand Management solutions for many cities with a goal to reduce parking demand by promoting cleaner and sustainable non-auto modes of transportation. Our team includes prior city transportation and parking managers who have in- depth understanding of traffic and parking related policies, operations and maintenance matters that are important to the City and its residents and businesses.

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Traffic Signal Design
TJKM has designed more than 3,000 signals in 200 jurisdictions throughout California. Our staff are very knowledgeable in preparing Plans, Specifications, and Estimates (PS&E) for new/modified signal systems and pavement delineation that enhances capacity and safety.

TJKM’s design process includes a detailed site investigation to verify existing items such as lane geometry, sight distance issues, signal poles, controller cabinets, service pedestals, pull boxes, conduits, street lighting circuits, and other information. Due to the site investigation, our staff has hands-on experience and an extensive track record of successfully delivering constructible design projects. Our team is dedicated to providing high quality and accurate PS&E. Many of our signal design projects require design for interconnect and coordination that include fiber optic, copper wire, and wireless communications. Due to the evolving environment of signal design and traffic monitoring, the TJKM Team is very familiar with modifying and installing news signals with surveillance cameras, video detection systems, and wireless devices to support Adaptive Traffic Control Systems, Automated Traffic Signal Performance Measure, and Connected Vehicle applications.

TJKM’s staff routinely provides construction assistance for our design projects, including traffic calming devices and traffic signal systems. We attend pre-bid and pre-construction conferences to provide in-field assistance and work effectively with contractors.

TJKM also designs traffic/construction zone control plans that show how traffic will be handled during construction periods.

Traffic Control Plans
Construction phasing and traffic control plans go hand by hand. TJKM has extensive experience in developing traffic control/construction staging zone plans that show how traffic will be handled during construction periods. The plans are typically done in incremental phases to ensure safety of users on the roadway during specific events for various construction activities and the safety of construction workers. We have developed traffic control plans for facilities operated by local agencies and the state and are familiar with the guidelines and standards. TJKM reviews and approves traffic control plans submitted by the developer and contractors for work on the public right-of-way.

Street Light Design and Plan Check
TJKM has completed Streetlight Design as part of street projects/plans or independently as their own plans. We have successfully delivered comprehensive electronic database of streetlights allowing our clients to meet Federal Highway Administration requirements. The database we develop enables maintenance staff to query groups for inspection, generate work orders, develop monthly maintenance inspection lists, and execute a replacement plan. Queries can also be made via ArcMap Geographic Information Systems (GIS) software and Microsoft Access and Excel. Once we collect the data, we evaluate them and develop the PS&E. Upon completion of the base maps, we prepare the preliminary design that includes details on connecting the new streetlights into the existing streetlight infrastructure and identify the extent of Southern California Edison (SCE) coordination required to energize the new system. If the agency requests assistance, TJKM will lead the efforts to coordinate and prepare permits with SCE to provide power for new infrastructure. TJKM will also assist the City with using the data and information gathered from the inventory to seek grant funding opportunities for upgrading the existing streetlighting and install new streetlighting. TJKM has worked Streetlighting and Safety Improvement Projects throughout California including:
• HSIP Cycle 11 Pedestrian Crossing Improvements, Pico Rivera • Traffic Signal System Update HSIPL, Manteca
• Citywide Streetlighting and Safety Improvements PS&E Project, Concord • Mission Boulevard Streetscape Project, Alameda County • Traffic Control Device and Streetlights Inventory and Sign Retroreflectivity Assessment, Alameda County Signing and Striping Plan Preparation and Plan Check
TJKM, as part of our extensive experience working on design related projects for both public agencies and private developments, brings a wealth of knowledge in preparing PS&E for various projects. TJKM will follow the typical 35%, 65%, 95%, 100% PS&E submittal stages to deliver a high-quality product to the city. We have prepared signing and striping plans and specifications for construction of traffic signals, traffic calming devices, bike facilities, roundabouts, road diets, road widening, and other transportation and street infrastructure projects.

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Technical Support for Funding and Grant Application
TJKM has repeatedly assisted agencies in the preparation of the needed documentation for various grant funding sources such as Highway Safety Improvement Program (HSIP), Active Transportation Program (ATP), Safe Streets and Roads for All (SS4A), and many more. We will ensure your safety documents include all the recommended safety measures and meet all applicable federal, state, and local requirements in anticipation of future grant funding opportunities. With our deep understanding of funding, we will help your agency navigates the process to secure funding for crucial safety projects. Past Grant projects include:
• ATP Grants: TJKM assisted the City of Dinuba in preparation and submittal of an application, and they successfully received $18 million.
• HSIP Grants: TJKM has assisted numerous clients with HSIP Grant Applications and has successfully received more than $100 million in funding within the last three cycles of HSIP funding. • SS4A Implementation/Planning and Demonstration Grants: In 2024, TJKM assisted clients with preparing applications and successfully securing approximately $25 million ($18 million on Implementation Grants) in funding for various agencies. • Congestion Mitigation and Air Quality (CMAQ) Grants: TJKM assisted the City of Modesto in preparation and submittal of CMAQ Grant Applications, and the City successfully received $4 million.

As part of this process, we will obtain all background information of the projects and its relevant needs for the grant and meet with the City team to discuss the details of the grant application and schedule. TJKM will prepare letters of support, as well as diagrams and images that support the data and the “story” of the project. Once information is finalized, we will submit the application on behalf of the city and provide the City with email confirmation of the application. TJKM will fully support the City’s needs for any regional, state or federal funding applications.

Intelligent Transportation Systems (ITS) Design
Our team is nationally recognized for our expertise in Intelligent Transportation Systems Design. We have worked with numerous agencies to improve the efficiency of surface transportation systems through the planning, design, operation, and maintenance phases of numerous ITS projects. Our team members have significant experience in the design and development of ITS systems over the past 20 years. Through our work, TJKM has developed a process that provides efficient ITS design through a multi-level approach, which addresses each element from concept, design, implementation and to full operational stages. TJKM, and its team members in their individual experience, have successfully applied this approach to several similar projects throughout the nation, tailoring each project to the client’s needs. On ITS design projects, we bring valuable experience in inventorying existing conditions, develop base maps, and prepare PS&E for ITS projects at 35%, 65%, 95%, and final stages.

Traffic Signal Timing and Coordination Studies
Signal coordination projects can present many challenges such as: signal timing optimization philosophies and strategies; pedestrian clearances; advance and exclusive pedestrian phases; transit signal priority; cycle length selection; network partitioning; cross street coordination; and queue management. Our approach is based on numerous signal coordination projects we have worked on, and lessons learned from those projects. Based on our extensive experience in delivering successful similar projects we believe in order to develop good timing plans, accurate traffic volumes and data must be collected and analyzed. In addition, identification of the feeders and facilitators and other key relevant factors that can impact the progression and operations for all modes of transportation is very important. Once the plans have been developed, it is important that the traffic engineer observe the resulting conditions and fine-tune the plans to make them most effective.

Our Team has timed more than 1,500 intersections throughout California. Our proposed team members have worked on signal coordination projects under the Metropolitan Transportation Commission’s (MTC) Regional Signal Timing Program (RSTP) 2008-2010 Cycles and PASS 2010 -2023 Cycles. In addition, we have provided traffic signal timing evaluation and signal timing plans for numerous local jurisdictions. Many of our traffic signal system projects have included coordination of existing signals, development of new timing plans, implementation, and fine tuning, including interconnect design for some projects.

Our staff is thoroughly knowledgeable of all of the standard capacity analysis software including HCS, Synchro, VISSIM, VISTRO, SIDRA, Traffix, TransModeler, FREQ, and CORSIM. We also have experience in legacy software systems such as Transyt-7F for transitioning archived projects to new efforts. We are also adept with TransCAD, VISSUM, and CUBE for travel demand modeling.

TJKM staff also has in-depth expertise in the development and calibration of the types of signal coordination plans available to improve transportation management systems: time-of-day, traffic responsive, and traffic adaptive signal coordination routines. 650
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Traffic Counts and Data Collection
TJKM services include data collection utilized to augment available databases. TJKM has historically provided various types of traffic counts for our clients. Prior to initiating field data collection, we will coordinate with the city team to gather any currently available data and collect new data per city’s needs. Our engineers or planners visit the sites and make qualitative assessments of site traffic operations, particularly in terms of safety, queue lengths, delays, conflicts, or any operational characteristics that should be considered in recommending the need for improvements. By observing traffic conditions personally, we can determine the most effective strategies to improve operations. The types of counts we perform include:
• Collect hourly traffic count data on major roadways for a minimum period of 24 hours during typical weekday traffic conditions.
• Four Hour Turning Movement Counts taken for the hours encompassing the morning, midday peak and afternoon traffic periods and/or peak periods during which warranting volumes exist and an off-peak period. • Pedestrian and bicycle volume counts encompassing the morning and evening peak traffic periods and/or the peak pedestrian and bicycle volume periods.
• Parking occupancy, utilization, and turnover data.
• Speed surveys to establish speed limits.

Neighborhood Traffic Calming Studies, Warrant Studies, and Traffic Investigations About 20 percent of TJKM’s total project experience is derived from traffic studies that include traffic calming recommendations and design. Our calming strategies have been implemented repeatedly due to our careful and thoughtful analysis of current traffic conditions since wider streets are generally a deterrent to pedestrians.

Our success with traffic calming projects comes from years of tried-and-true experiences.

Many of our municipal contracts are directly related to developing implementable neighborhood traffic calming strategies. TJKM has seasoned personnel who have been involved in the planning, procedures, and policies of traffic calming devices that make for a more walkable community. Wider streets are generally a deterrent to pedestrians. We have used various techniques (such as curb bulb-outs, lane reductions, pedestrian refuge, medians, raised intersections and crosswalks, etc.) to make a street more walkable and pedestrian friendly. Our approaches and processes are in place because they have worked well for numerous past projects.

TJKM has also performed numerous traffic signal warrants, two-way and four-way stop warrants over the years using Caltrans Traffic Manual and California Manual on Uniform Traffic Control Devices (MUTCD) and has prepared warrant studies as part of Traffic Impact Studies and Safety Analysis. Other warrants we prepared include left turn needs, exclusive right turn lane warrants, pedestrian High-intensity Activated crossWalK (HAWK) warrant, and lighted crosswalks warrant.

Special Studies, Civil Design, and On-Site Support Services Many of the managers at TJKM have worked for public (City and County) agencies in the past. This type of experience will be invaluable when we provide staff augmentation for you. We already have an in-depth understanding of what is needed to keep things running smoothly. We know these services are provided to cities and counties to fill the gaps created by a shortage of staff or when there is specific expertise and experience that TJKM can provide more efficiently. As part of the services we provide, we work from the agency offices, perform field visits, resolve issues, prepare and review proposals, and address inquiries and complaints from the residents and businesses. The TJKM engineers and planners will review development plans, traffic studies, prepare reports and present projects and information to Councils, Boards, Committees, Stakeholders, and advisory and neighborhood groups. TJKM provides staff support/staff augmentation as part of our On-Call Contracts. Some of the agencies we have provided this service for include cities of Palo Alto and San Bruno, Town of Los Gatos, and County of Napa.

General Traffic Engineering Services
Traffic Engineering focuses on the planning, design, construction, and operation of roadways, their networks, and interactions with other modes of transportation. It aims to ensure the safe, efficient, and convenient movement of people and goods. This involves understanding traffic flow, implementing traffic control measures, and optimizing infrastructure to minimize congestion and improve safety.
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Our proposed team members have provided On-C all Traffic Engineering Services to numerous jurisdictions throughout California. Our team members are very knowledgeable in traffic signal coordination, implementation and fine-tuning, traffic studies, intersection LOS, freeway, and arterial operational studies, PS&E for signals and as -built plans, neighborhood and circulation plan studies, data collection, traffic handling plans, pedestrian and bicycle studies, traffic safety analysis, operational analysis, and signing and striping that enhances capacity and safety. TJKM utilizes up-to-date transportation modeling and traffic engineering software and tools. All projects are completed following the California Manuals, Highway Capacity Manual, California Vehicle Code, and other Caltrans standards and specifications for traffic engineering in resolving issues and providing solutions.

Understanding Federal, State, and Local Policies
TJKM has completed numerous projects that have followed State and Federal guidelines and procedures. Some of these projects included state and federal ATP funds, CMAQ, HSIP, and Section 130 funding. These projects required coordination with Caltrans Local Assistance Program for E-76 permit approval. The level of TJKM’s involvement has varied depending on the client’s needs.

On some of these projects, TJKM has assisted the local agency with the completion of the Request for Authorization to Proceed package to Caltrans Local Assistance for Preliminary Engineering, National Environmental Policy Act (NEPA) clearance, and E-76 permit authorization for construction funds. We are familiar with the processes used to satisfy a variety of funding sources, and will draw upon our background and extensive experience to satisfy all City, State, and Federal procedures, and processes including Orange County Transportation Authority (OCTA) Comprehensive Transportation Funding Program.

Outreach
The TJKM Team has a combined total experience in this area of more than one hundred years, including leading or assisting at many meetings, hearings, and workshops involving complex matters and diverging viewpoints. We value diversity of views and promote broader public engagement and feedback from all users. The TJKM Team specializes in a variety of community outreach methods and strategies to assist our projects and clients, including public workshops, focus groups, hosting walking/biking tours, development of project websites, use of social media for announcements and to elicit feedback, and intercept and online surveys. Our team will utilize our distinctive insights from our past experiences to proactively identify and address potential concerns. Building on those prior lessons learned, we will work closely with stakeholders to develop alternatives that meet safety and mobility goals while also supporting a community-driven approach.

Safety Analysis
TJKM has extensive experience in developing safety programs and viable safety projects for small, medium, and large agencies nationwide. We have conducted safety analyses for a wide variety of projects spanning multiple jurisdictions and states. TJKM’s approach to safety analysis is based on the following items:
• Identify crash types based on collision data
• Identify risk factors that can be used to prioritize high-risk locations • Determine safety trends to see what features are contributing to crashes • Identify, map, and prioritize locations for implementation with funding • Identify low-cost countermeasures to maximize on safety investments Work Plan
The work plan should address and satisfy the objectives and specifications as listed in the Scope of Work in this RFP.

On-Call services are provided to agencies to fill the potential gaps created by a shortage of staff or a project or task which requires specific expertise and experience. TJKM strongly believes in working as an extension of your staff and dedicating our multi- disciplinary staff to meet all the requirements for the On-Call Services. TJKM has assigned an Overall On-Call Project Manager who will be the City’s main point of contact for all high-level communication. Based on the expertise needed on a specific project, we will assign a Task Lead with support staff to accomplish the desired outcomes in the most effective and timely manner. TJKM will setup a project kick-off meeting to discuss goals, objectives and schedule prior to initiating the project. The Project Manager will be responsible for overseeing that Task Leads and support staff complete all work within the agreed upon schedule and budget.

This process will ensure the city gets each task order completed in timely manner and multiple requests can be simultaneously accommodated by TJKM.

VZAP
CSAP
LRSP
SSARP
TJKM provides
an Umbrella of
Safety
Services
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RESPONSE TO TASK ORDERS
The TJKM Project Management Plan that will be used on these projects is based on proven management, lessons learned, and administrative systems developed to enhance communication among the City of Orange , t he TJKM Project Manager and team members, and other affected agencies. This management approach has been used successfully on numerous projects. The TJKM Project Management Plan has the following elements:

Work Plan: It is a TJKM policy to prepare a Work Plan for all projects, large and small. Upon receipt of a Notice-to-Proceed, we will prepare, in consultation with the City and other local jurisdictions, an overall project work plan that includes detailed work elements for each team specialty. A TJKM wor k plan typically includes definition of the project purpose; task objectives; scope of services; staffing; coordination requirements; deliverables; budget; schedule; and monitoring and reporting procedures.

Coordination and Communication: Frequent and effective communication between the City, other local jurisdictions, and the TJKM Team is needed to maintain the project schedule and ensure a quality product. The key to our success is an integrated team approach. Our goal is "no surprises" and a partnership that has common understanding and expectations every step of the way.

Mr. Amin will maintain close communication with the City’s Project Manager by personal contact, telephone, written communications, and meetings. Our Project Manager strongly believes in the necessity and benefit of scheduled monthly progress meetings. Mr. Amin, as well as other key team members, will meet with the City’s Project Manager monthly to discuss project issues, status, schedule, budget, and invoicing items. This will ensure that our "no surprises" goal is maintained, and the City is thoroughly aware of all aspects of the project. The TJKM Team will maintain regular contact with City staff to ensure clear communication on project tasks, products, meetings, and schedule.

Cost Control: Control of project costs will be accomplished by monitoring on a task level basis. This detailed task level will roll up into milestone summaries and a project summary. Our cost accounting system is a "live" database that the project manager can access to determine the financial status of the project at any time. Cost control reporting to TJKM’s Project Manager will be implemented through the invoicing process. Progress reports will also be included to relay information on project progress and critical issues.

Schedule Control: Establishing a schedule that meets the project objectives is relatively easy. Maintaining this schedule during changing project priorities, unforeseen conditions, public consensus building, etc., can be a challenge. The project work scope will be broken down by function and separated into defined tasks. Tasks will be linked logically and will be sufficiently detailed to allow for realistic representation of the project. Project progress will also be monitored by percent complete for each task.

Quality Control: TJKM’s Quality Assurance Procedures are utilized throughout the life of the Project. Quality Control starts at the proposal and scope definition stage and continues through the completion of all assignments. To assure that errors, omissions and ambiguities in submittals and drawings are limited to an absolute minimum, the responsibilities for technical review, peer review/coordination checking, and technical audit functions are assigned to the appropriate TJKM Team members. TJKM’s approach integrates the work of our subconsultants into the quality control system using established procedures and our peer review/independent checking capability augmented with technical audits.

INNOVATIVE AND UNIQUE SOLUTIONS
TJKM will provide these services quickly and efficiently. Part of the services we provide include perform field visits, resolve issues, address inquiries and complaints from the residents and businesses, and work from the agency offices, as needed. Services we can provide to you include:
• Meeting Attendance – TJKM staff attend, present, and answer project questions at meetings to support our findings and recommendations related to our specific projects. We are very comfortable in this setting and skilled in presenting project technical content in a clear and concise manner for a non-technical audience. • Site Visits – TJKM project process includes a thorough site investigation to verify existing information with has led to an extensive track record of successful projects. After performing a detailed field/site investigation our staff will have the hands- on knowledge to prepare your studies, reports, plans, and constructible designs. • Handouts and Graphical Displays – TJKM services include preparation of graphical displays, notices, handouts for public meetings, and assisting agency staff in running public meetings. TJKM has a very strong team of graphic designers with experience preparing materials to be used on websites or printed and distributed at the public meetings. 653

RATE SCHEDULE
Principal .............................................................................................................................................. $265/hour Director ............................................................................................................................................... 245/hour Senior Project Manager ................................................................................................................210/hour Project Manager .............................................................................................................................. 200/hour Senior Transportation Engineer ................................................................................................. 185/hour Transportation Engineer …………………………………………………………………………….……..…….. 145/hour Assistant Transportation Engineer ........................................................................................... 135/hour Senior Transportation Planner ................................................................................................... 185/hour Transportation Planner ................................................................................................................. 145/hour Assistant Transportation Planner ……………………………………………………………………..…..…. 135/hour GIS Specialist ..................................................................................................................................... 110/hour Graphics Designer ........................................................................................................................... 110/hour Designer .............................................................................................................................................. 105/hour Technical Staff II ............................................................................................................................... 95/hour Administration Staff ....................................................................................................................... 90/hour Production Staff ............................................................................................................................... 65/hour Reimbursable Expenses
Plotting (per sheet) .........................................................................................................................$18.00 Travel Cost (per mile, subject to change; based on IRS standard mileage rates)…….... 0.7 All outside services are billed at cost plus a ten percent margin for handling.

Expert Witness charges available upon request.

Rates Effective January 1, 2025
Rates Subject to Change
CALIFORNIA | FLORIDA | TEXAS
Corporate Office 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588 925.463.0611 www.TJKM.com
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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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SECTION H | WORK PLAN
SECTION H | WORK PLAN

PROJECT UNDERSTANDING
The City of Orange manages 160 traﬃc signals, over 8,000 streetlights, over 20 miles of ﬁber optic network, the
Traﬃc Management Center (TMC), radar feedback signs,
pedestrian crossing and overhead ﬂashers, and other
devices to facilitate the safety of the public and eﬃciency of traﬃc. The City is seeking to augment its own Traﬃc
Engineering capabilities, as well as , as-needed high - quality expertise on traﬃc engineering, and is therefore requesting proposals to establish a contract with
engineering ﬁrms for as-needed on -call professional
traﬃc engineering services for a minimum of 3 years with the possibility of 2 additional annual renewals.

The type of work required under this contract includes:
• Traffic Studies for Capital Projects
• Traffic and/or Parking Study Review for Private
Developments
• Traffic Signal Design
• Traffic Control Plan Preparations
• Plan Check for Capital/Development Projects and
Traffic Control Plans
• Street Light Design and Plan Check
• Signing and Striping Plan Preparation and Plan
Check
• Traffic Signal and Street Lighting Construction
Inspection
• Construction Management and Construction
Engineering
• Technical Support for Funding and Grant
Application
• Grant Funding Oversight
• Intelligent Transportation Systems (ITS) Design
• Traffic Signal Timing and Coordination Studies
• Traffic Counts and Data Collection
• Neighborhood Traffic Calming Studies, Warrant
Studies, and Traffic Investigations
• Special Studies, Civil Design, and On-Site Support
Services
• General Municipal Traffic Engineering Services
The scope will vary by project and be further deﬁned in a project speciﬁc request by the City that may typically
include the following types of services: Design Plans,
Program Management/Construction Management/
Construction Inspection, Transportation Analysis, Traﬃc Signal Corridor Coordination Studies, Simulation
Modeling, Traﬃc Counts, Statewide Planning Eﬀorts,
Research and Outreach, Neighborhood Traﬃc Calming,
and Review for Private Developments.

TKE has extensive experience with an excellent reputation in traﬃc engineering projects. Our team has a thorough
understanding of federal/state/local funding and policies, and the Orange County Transportation Authority (OCTA)
Comprehensive Transportation Funding Program (CTFP)
requirements to provide traﬃc signal, ITS systems, and
street lightings designs to perform the requested services.

We have successfully completed complex and challenging
projects for a variety of municipal agencies who have
continued to request that we partner with them in
delivering much needed infrastructure to their
communities.

APPROACH
Traﬃc Engineering Services can be one of the most
challenging areas of an agency’s responsibilities. This is due to a number of challenges including the voluminous
and changing laws and regulations applying to traﬃc
operations, as well as the inherent liability of critical infrastructure meant to serve the traveling public.

Ensuring the safety of the traveling public, as well as, communicating and ﬁelding public complaints is an
ongoing challenge. Traﬃc Engineering is someti mes
described as a combi nation of art and science. TKE has extensive experience communicating with the public,
decision makers, internal stakeholders and those who
work in the public right -of-way, which is critical to
successful results. TKE staﬀ have experience with all of these aspects including ﬁeld experience working with
signal technicians and solving timing problems,
experience communicating with decision makers and the
public about transportation challenges, experience
delivering safety and operations improvement projec ts, CEQA experience with traﬃc and parking studies,
testimony and expert witness work in court and more.

TKE’s goal is the successful project delivery of the City’s traﬃc engineering needs. Our deﬁnition of successful
project delivery is:
• Task/Project Completion that Meets all Project
Safety Requirements
• Task/Project Completion that Protects the City’s
Interests
• Task/Project Completion on Schedule
• Task/Project Completion within Budget
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SECTION H | WORK PLAN
To successfully achieve each of the items listed above, it is vital that an eﬃcient and eﬀective form of
communication is maintained throughout the project
duration. TKE’s staﬀ is highly trained in the art of
communication. By way of phone calls, emails, and in
person meetings, TKE regularly and routinely keeps City staﬀ informed of all aspects of the project. Through the preparation of meeting minutes, progress reports and
project update memorandums TKE ensures that City staﬀ
is fully appraised of the project status.

EXPERIENCE

TRAFFIC

ENGINEERING
TKE proudly serves the following services related to traﬃc engineering projects:

RANSPORTATION E NGINEERING
• Planning Studies
• Review Traffic Impact Studies
• Grant Funding Applications
• Signing and Striping Plan Review and Preparation
• Development Review
• Prepare Project Conditions of Approval
• Traffic Control Plan Review and Preparation
• Other Services as Requested

R OADWAY /H IGHWAY E NGINEERING
• Roundabout Design
• Drainage Analysis and Hydrology Reports
• Environmental Studies and Reports
• Quantity and Cost Estimates
• Roadway/Highway Engineering Plans and
Specifications
• Erosion Control and WQMP Plans
• Right-of-Way Maps and Documents
• Agreements
• Land surveys
• Public Outreach
• Other Services as Requested

T RAFFIC E NGINEERING
• Traffic Signal Timing and Synchronization
• Traffic Engineering Design
• Sign and Striping Plan Design
• Traffic Control
• Signal and Stop
• Warrant Analysis
• Intersection Analysis
• Traffic Count Data
• Traffic Studies
• Speed Zones
• Other Services as Requested

D EVELOPMENT S ERVICES
TKE has extensive experience with public side
development services processing for traﬃc projects. TKE will provide:
• Project screen checks
• Review trip generation studies and traffic impact
analysis reports
• Review traffic control plans
• Respond to development inquiries
• Accept project submittals
• Review submittals for completeness
• Perform administrative reviews
• Determine project impacts
• Develop project conditions of approval
• Assist planning in preparation for Planning
Commission consideration
• Review environmental documents
• Review cost estimates for required bonding
• Prepare development agreements
• Oversee inspection of construction
• Review as-built plans
• Assist with other development related issues
TKE’s key personnel have experience in all traﬃc
engineering related work, but not limiting to the
following:

INTELLIGENT TRANSPORTATION

SYSTEMS
TKE has substantial experience in design and construction of Intelligent Transportation System (ITS) and Signal
Synchronization. With design of hundreds of signal
improvements as well as oversight and operation of over 650 traﬃc signals, our staﬀ is ex perienced with the full range of services necessary for ITS projects. This
experience involves hands -on/real-world
experience. Our key personnel assigned to this contract are not only engineers but also carry certiﬁcations as ﬁber optic technicians, co mmunications specialists and traﬃc signal technicians. This deep knowledge helps to avoid conﬂicts and constructability challenges in the ﬁeld. Our team experience involves coordination and support
across multi agency project and includes advanced traﬃc management systems (ATMS), advanced transportation
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SECTION H | WORK PLAN
controllers (ATC), selected Intelligent Transportation
System (ITS) elements, ITS sub-systems, and Ethernet/IP- based communications that will be expandable and
scalable for future integration of ITS technologies and strategies, such as Integrated Corridor Management
(ICM), Smart Cities, Connected and Autonomous Vehicles, a Regional Traﬃc Management Center (RTMC) and local
Traﬃc Operation Centers (TOC).

I NTERSECTION C ONTROL S TUDIES
TKE staﬀ will provide an evaluation for the determination for the most appropriate intersection control at a
requested intersection shall include the following control measures:

M ULTI - WAY S TOP W ARRANT A NALYSIS
Consideration for a multi -way stop installation shall
include an engineering study that utilizes methodology
described in Section 2B.07 of the latest Edition of the California Manual on Uniform Traﬃc Control Devices
(MUTCD). Traﬃc counts will be performed for all
approaches to the intersection. The counts will be
performed for a 24-hour period during a typical workday (unless speciﬁed otherwise).

All alternatives shall be compared on the basis of safety, user delay and implementation cost. The results of the
study including recommendations shall be summarized in
draft memorandum format and submitted to the City for
review.

T RAFFIC S IGNAL W ARRANT A NALYSIS
Consideration for a traﬃc signal installation shall include an engineering study, which utilizes methodology
described in Chapter 4C of the latest Edition of the
California Manual on Uniform Traﬃc Control Devices
(MUTCD). Warrants 1 through 8 will be analyzed for each location requested. Traﬃc counts will be performed for all approaches to the intersection. The counts will be
performed for a 24-hour period during a typical workday (unless speciﬁed otherwise).

S AFETY S TUDIES
TKE staﬀ will conduct safety studies based on
documented crash history will be performed for
requested locations within the City. A speciﬁc scope of work will be determined for each speciﬁc study. The
results of a study including recommendations shall be
summarized in draft memorandum format and submitted
to the City for review.

R EVIEW OF L AND D EVELOPMENT
TKE staﬀ will review land development projects to assess the impacts to the City’s transportation infrastructure.

The results of the assessment including recommendations shall be summarized in draft memorandum format and
submitted to the City for review.

T RAFFIC S IGNAL D ESIGN
TKE staﬀ will work with the City to develop the scope of work, plans, the engineer’s cost estimate and contract bid documents for new permanent signal installations,
modiﬁcations to existing signals, ﬂashing beacon and ITS installations in conformance with Caltrans standards.

M ISCELLANEOUS T RAFFIC E NGINEERING

S ERVICES
Traﬃc engineering services not speciﬁcally identiﬁed in previous subtasks may be performed by TKE at the
direction of the City. Other miscellaneous Traﬃc
Engineering Services include (but are not limited to):
• Trip generation studies
• Traffic modeling
• Review and creation of Traffic Signal Timing
• Generation of signal timing sheets
• Review of temporary traffic control plans

PLAN CHECKING
TKE has provided numerous municipalities and agencies
throughout Southern California with consulting services and staﬃng for every facet of Public Works for the past 25 years. In addition, we have worked on multi -million-
dollar regional mega projects for a variety of government agencies. TKE recognizes the importance of staﬃng based on a client’s need and workload. Our ﬂexible support and qualiﬁed staﬀ enable our clients to serve their community in a cost eﬀective and eﬃcient manner.

TKE provides experienced, highly qualiﬁed staﬀ with
signiﬁcant technical expertise and strong public relations skills for plan checking. TKE is fully capable of providing staﬀ on a full-time, part-time, on-call or interim basis plan checker. Please r efer to our project team presented
above, together with our corporate resumes to verify our team’s technical ability to deliver these services.
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SECTION H | WORK PLAN
TKE provides similar services to those requested here for a number of diﬀerent agencies. TKE understands that
City’s development and capital improvement standards
were developed to meet the needs of that particular
community. TKE will develop a thorough understanding
of these standards together with the needs of the
community. For each project that TKE is assigned, TKE will verify compliance with City standards. Furthermore, with our extensive experience, TKE will be able to recommend improvements to these standards to ensure expedited
project delivery and enhanced public infrastructure.

A few examples of on -call traﬃc engineering projects
provided by our proposed team are the Cities of Rialto
Wildomar, La Quinta, Highland, Calimesa and Needles.

R
IALTO
TKE is currently providing on -call traﬃc engineering
services to the City of Rialto and has represented staﬀ at the City’s traﬃc commission meetings. Services include
traﬃc engineering, development services, review of
engineering and traﬃc surveys for speed zone
certiﬁcation, traﬃc signal design and construction
management, review developer submitted traﬃc impact
reports, provide plan check comments on traﬃc control
plans submitted for developer and CIP projects, perform warrant analysis ﬂashing beacon installation, and review citizen requests.

ILDOMAR
TKE is currently providing on -call traﬃc, plan, map and, WQMP checking services to the City of Wildomar for
numerous development and Capital Improvement
Projects. In addition, TKE currently provides on-call design and construction administration services on capital
improvement projects within the city , including the
current design of 7 diﬀerent traﬃc signals. TKE has been providing traﬃc engineering, plan and map checking
services to the City since 2014. As part of our traﬃc engineering services, TKE prepares engineering and traﬃc surveys for speed zone certiﬁcation, warrant analysis,
citizen requests, signing and striping plans, traﬃc signal plans, timing sheets, signal synchronization, ﬂashing
beacon crosswalk installation, traﬃc impact analysis, and traﬃc control plans.

A Q UINTA
TKE is currently providing on -call traﬃc engineering
services to the City of La Quinta for numerous
development and Capital Improvement Projects. TKE is
providing traﬃc signal timing, capacity analysis, traﬃc operations, channelization and signing design, traﬃc
studies relating to private development and corridor
enhancements, traﬃc calming techniques, grant funding,
traﬃc operations and street lighting, safety studies and reports, investigating complaints and claims, the WATCH Manual for construction traﬃc control, and
communicating with the public plans. TKE also collect s and analyze s ﬁeld data, develop s solutions for traﬃc
engineering and safety issues, oversee s traﬃc signal
design and operation, develops traﬃc and parking control signage and marking plans, develop s alternative traﬃc
calming programs, and review s development plans,
including environmental impact reports and impact
studies.

IGHLAND
TKE provides on -call plan and map checking, civil
engineering and inspection services to the City of
Highland for Capital Improvement project coordination,
planning and implementation. TKE is assisting the City Engineer with more than $7 million in Capital
Improvements and developer projects for the current
ﬁscal year.

C ALIMESA
TKE serves the City of Calimesa as its City Engineer. TKE is responsible for all engineering activities performed by City staﬀ including traﬃc engineering, design, survey, plan
check, project construction management, inspection and
grant assistance, development services, CIP development and its implementation. As part of our traﬃc engineering services, TKE prepares engineering and traﬃc surveys for speed zone certiﬁcation, warrant analysis, citizen
requests, signing and striping plans, traﬃc sig nal plans, timing sheets, signal synchronization, ﬂashing beacon
crosswalk installation, traﬃc impact analysis, and traﬃc control plans.

N
EEDLES
TKE provides on-call civil engineering services to the City, including City Engineer where TKE is managing more than $40 million in public improvements. While providing
these services to the City, TKE represents the City with other agencies at numerous meetings, represents
engineering with the City’s council and other public
meetings, manage s engineering budgets and project
schedules, retains other consultants to prepare
improvement design projects, managed funding
programs, and various related work.
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RATE SCHEDULE
2025-2026

HOURLY
RATE*

Principal in Charge .. .......... .......... .......... ...................... .......... .......... .......... $200.00 Project Manager/Construction Manager/Licensed Surveyor ..... .......... .......... $180.00 Traffic Engineer (TE) .......... .......... .......... ...................... .......... .......... .......... $190.00 Traffic Engineering Specialist ........ .......... ...................... .......... .......... .......... $175.00 Senior Engineer/Project Engineer (PE)/Senior Plan Checker.... .......... .......... $170.00 Assistant Project Manager/Associate Engineer .............. .......... .......... .......... $160.00 Assistant Engineer/Plan Checker/Designer .................... .......... .......... .......... $150.00 AutoCAD Technician .......... .......... .......... ...................... .......... .......... .......... $140.00 Engineering Technician ...... .......... .......... ...................... .......... .......... .......... $110.00 Clerical ........ .......... ......... .......... .......... ...................... .......... .......... .......... $ 95.00 Forensic Engineering ......... .......... .......... ...................... .......... .......... .......... $305.00 Expert Witness Testimony .......... .......... ...................... .......... .......... .......... $405.00

SURVEYING SERVICES

2-Man Survey Crew (Prevailing Wage) .... ...................... .......... .......... .......... $270.00

DEVELOPMENT SERVICES

Managing Director ... .......... .......... .......... ...................... .......... .......... .......... $190.00 Senior Project Manager ..... .......... .......... ...................... .......... .......... .......... $140.00 Project Manager ...... .......... .......... .......... ...................... .......... .......... .......... $110.00

CONSTRUCTION SERVICES

Senior Construction Inspector (Prevailing Wage) ........... .......... .......... .......... $140.00 Construction Inspector (Prevailing Wage) ...................... .......... .......... .......... $130.00

REIMBURSABLE COSTS

In-house Reproduction ...... .......... .......... ...................... .......... .......... .......... Cost Printing and Materials ........ .......... .......... ...................... .......... .......... .......... Cost + 10% Express Mail/Courier/Next Day Service .. ...................... .......... .......... .......... Cost + 10% Special Subconsultant Services ... .......... ...................... .......... .......... .......... Cost + 10%

*Rates shall be subject to annual 3% escalation fee after the second year.

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PROFESSIONAL SERVICES AGREEMENT
[On-Call Traffic Engineering Services]

THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on thi s _____ day of ____________, 20 25 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and W.G. ZIMMERMAN ENGINEERING, INC., a California corporation (“Contractor”), who agree as follows:

2. Compensation and Fees.

a. Contractor's total compensation for all services performed under this Agreement, shall not exceed ONE HUNDRED THOUSAND DOLLARS and 00/100 ($100,000.00) without the prior written authorization of City.

3. Payment.

a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
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2 b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.

c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.

d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

6. Independent Contractor . At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equi pment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

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3 8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

13. Delays and Extensions of Time . Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

15. Equal Employment Opportunity . During the performance of this Agreement, Contractor agrees as follows:

a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. 696
4 Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity.

(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on o r off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against 697
5 the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.

18. Insurance.

e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences 698
6 that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration of the Agreement.

g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.

j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set -off from any sums owed Contractor.

k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for 699
7 review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

21. Compliance with all Laws/Immigration Laws.

a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement.

c. Contractor represents and warrants that it:

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8 (2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and

d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c.

f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any wo rk performed 701
9 which is inconsistent with or in violation of the provisions of this Agree ment shall not be compensated.

“CONTRACTOR” “CITY”

W.G. Zimmerman Engineering, Inc. City of Orange
7812 Edinger Avenue, Suite 302 300 E. Chapman Avenue
Huntington Beach, CA 92647 Orange, CA 92866-1591
Attn.: Bill Zimmerman, President Attn.: Larry Tay, City Traffic Engineer

Telephone: 657-845-9500 Telephone: 714-744-5525
E-Mail: [email protected] E-Mail: [email protected]

[Remainder of page intentionally left blank; signatures on next page]

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EXHIBIT “A”

SCOPE OF SERVICES

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Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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7812 Edinger Avenue, Suite 302, Huntington Beach, CA 92647 T: 714-799-1700 | F: 714-333-4712 |www.wgze.com
7 – WORK PLAN
We at W.G. Zimmerman Engineering have provided Traffic Engineering services and served as the City Contract Traffic Engineer to various Southern California Agencies on an As-Needed basis as well as staff augmentation which includes serving as City Engineer, Interim Public Works Director, Senior Civil Engineer, Associate Engineer, Assistant Engineer, and Inspector. This experience provides the City of Orange with a team well versed in City operations and protocols, and a thorough understanding of City internal operations.

7.1 Tasks Associated with Traffic Operations and Analysis Design Plans – Our traffic signal plan design is very extensive and includes ITS and communications.

We have prepared signal plans for the cities of Downey, Norwalk, La Mirada, Signal Hill, Seal Beach, Newport Beach, Camarillo, San Bernardino, Yorba Linda, Irvine, Santa Fe Springs, and Long Beach.

Our street lighting design projects include the cities of Sante Fe Springs, BNSF, Signal Hill, Downey, South Gate, and Moreno Valley.

Project Management - Our staff is well rounded, including civil design and traffic engineering. Our experience does include roadway rehabilitation projects, storm drain systems, ADA ramps, roadway and corridor widening, and municipal engineering. In addition, we are very strong in Federal and State funding as well as CTFP funding. Our Team has served as project Managers for agencies related to these types of projects as well as providing design services.

Transportation Analysis – As the Contract City Traffic Engineer, we provide traffic studies on a variety of traffic related issues. Most of these studies require a fast turnaround for Traffic Safety Committee, Planning Commission, or City Council. Our experience includes stop sign and traffic signal warrants, pedestrian studies, safety enhancement studies, parking studies, and speed related studies. In addition, we have performed corridor studies, turning movement studies and E&TS studies.

Traffic Signal Synchronization and Simulation Models – WGZE assists OCTA in managing the County- Wide corridor signal synchronization program. Additionally, we perform these types of models for agencies where we are Contract Traffic Engineers. We use SYNCHRO and SimTraffic software, which provides information to upgrade signal timing plans corridor timing enhancements, including cycle lengths to optimize peak period traffic movement and change in Level of Service. We use a combination of floating car and GPS related software for the before and after studies. Both SYNCHRO and SimTraffic provide detailed information to address roadway and intersection delay, capacity, and origin and destination studies.

Traffic Counts – We use a variety of counting firms that provide ADT’s 24-hour speeds, pedestrian and bicycle data, turning movement data, and warrant data. Most of these firms can quickly respond to any request. We also have in-house capabilities if the information is needed quickly.

Statewide Planning Efforts – as the need arises, we have the ability to meet any initiative from the State related to traffic signal timing or corridor analysis.

Research and Outreach – We currently provide research and outreach to various agencies as part of our Traffic Engineering services. This includes developing and presenting PowerPoint presentations 709
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7812 Edinger Avenue, Suite 302, Huntington Beach, CA 92647 T: 714-799-1700 | F: 714-333-4712 |www.wgze.com
to the community. We understand the community needs and present the information in understandable terms and cite background information from federal, state and county resources in support of our findings.

Neighborhood Traffic Calming – City-wide traffic safety is a priority for residents, the City Council, and the Police Department. As traffic engineers providing services to local agencies, we have extensive experience of addressing safety concerns and developing creative solutions. The CA MUTCD mandates engineering studies for any safety enhancements related to roadways and sets the criteria for such studies. These studies aim to identify safety issues and recommend solutions that comply with CA MUTCD-approved traffic control devices. Following this methodology ensures the City is insurable and provides a legal basis for the installation of any safety measures.

The CA MUTCD recommends quantifiable engineering judgement for the development of public traffic control devices installation. We follow these recommended study components in our study and evaluation of safety concerns. Our process is provided below:
• Data Collection: traffic and pedestrian (including bike) counts, speed data, accident history, existing roadway geometry, existing signing and striping, and other relevant information focused on safety concerns
• Field Review: conduct field reviews with photographs • Evaluation and Analysis of the Data
• Develop safety enhancements and measures
• Prepare Traffic Memorandum
• Present findings in a public forum
Funding – Our team has successful received approximately $100 Million in a combination of Federal, State, and County funds for our clients. We have been successful with Measure M CTFP grants, HSIP Grants, ATP Funds, SS4A, DEMO, EEP, and California Greening. Our expertise includes the application, obligation, reimbursement, and close-out.

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7812 Edinger Avenue, Suite 302, Huntington Beach, CA 92647 T: 714-799-1700 | F: 714-333-4712 |www.wgze.com
8 – RELATED EXPERIENCE AND REFERENCES

8.1 Firm’s Experience
W.G. Zimmerman Engineering has provided “On-Call” and Project Specific Consulting Services to local agencies. We have an outstanding reputation for immediately responding to agency issues or emergencies such as traffic signal systems, legal depositions, neighborhood and community meetings, neighborhood traffic management programs, traffic safety and commission meetings, and funding assistance. W.G. Zimmerman Engineering, Inc. offers the following services:

8.2 Similar Work Experience
The WGZE Team is uniquely qualified to provide On-Call Traffic Engineering Services to the City of Orange. As Contract Traffic Engineers for local agencies, we are responsible for traffic signals and maintaining traffic signal systems, signal timing, traffic studies, warrant analysis, traffic calming programs, bikeways, parking lots, municipal projects, public workshops, community meetings, roadway and intersection design, funding
management, Caltrans coordination, plan review for development projects, traffic impact analysis reviews, traffic impact analysis reports, project management, and construction management and utility coordination. Since we work directly for cities as traffic engineers, we have firsthand knowledge of the potential issues which allows us to quickly respond with solutions to any possible problem that might occur. Since our work is entirely with local agencies, we understand the commitment to the City of Orange in protecting public safety and efficiency of traffic.

Traffic Engineering
• Contract Traffic Engineer
• Traffic Impact Studies
• Traffic Studies
• Traffic Signal Timing
• Corridor Signal Coordination
• Traffic Signal/System Design
• Signing and Striping
• Traffic Control
• Interagency Coordination
Transportation
Engineering
• Feasibility Studies
• Transportation Planning
• Neighborhood Traffic Calming
• Concept Alignments
• Street Planning
• Intersection Improvements
• Roadway Widening
• Freeway Ramp Design
• Grade Separations (roadway)
Intelligent
Transportation Systems • Traffic Signal Systems Management • Master System Interface Design
• F/O Communication Design
• TP Communication Design
• Field Controller Design
• CCTV / VIDS Design
• TMC Design
• ITS Feasibility Design
• Consultant Management
Municipal Engineering • Agency Coordination
• Water and Waste Water Systems
• Development Plan Reviews
• Drainage Systems
• Hydrology Analysis
• Low Impact Design (LID)
• Project Management
• Construction Management
• Funding Obligation/Management
WGZE On -Call Traffic
Engineering Clients
La Mirada
Mission Viejo
Seal Beach
Signal Hill
WRCOG
Downey
South Gate
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W. G. ZIMMERMAN ENGINEERING, INC.

7812 Edinger Avenue , Suite 302 , Huntington Beach, CA 92647 T: 714-799-1700 | F: 714-333-4712 |www.wgze.com
Billing Rate Schedule

CITY OF ORANGE
Classification Rate
Principal $ 2 35 .00/Hr
Registered Traffic Engineer $ 2 25 .00/Hr
As sistant Traffic Engineer (Registered) $ 2 10 .00/Hr Project Manager (Registered) $ 200 .00/Hr
Senior Project Engineer (Registered) $ 1 90 .00/Hr
Project Engineer $ 1 70 .00/Hr
Senior Associate Engineer $ 1 60 .00/Hr
Senior Design Engineer $ 1 50 .00/Hr
Design Engineer $ 1 40 .00/Hr
CADD Manager/Senior Designer $ 1 35 .00/Hr
Microstation CADD/Technician $ 1 35.00/Hr
Administration/Office Support $ 90.00/Hr

Non -Labor Expenses
Mileage (local) Federal Rate¢ per Mile
Printing Cost plus 5%
Reproduction (Blue lines) Cost plus 5%
Other Expenses (such as sub -consultants,
outside services or special equipment needs) Cost plus 5% *The above rates will be held for the duration of the contract.

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Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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On – Call Contract Expertise
On-call engineering services are Willdan's foundation. Our staff includes former public agency or contract agency staff.

Therefore, we understand the importance and purpose of as- needed contracts and are very familiar with the processes and procedures for such services. Within the last five years, Willdan has completed projects and task orders for more than 300 as- needed/on-call contracts. This experience and the relevant experience of our dedicated and available key personnel are what best suits Willdan to provide the City with as-needed services.

Our history of working with as-needed contracts has well prepared our staff to respond to all requests for services in a positive, efficient manner. Our firm's commitment to responsive service and successful project delivery has given us a reputation as a firm that can be trusted to listen and to deliver an end product our clients envision and embrace. Willdan has historically concentrated our efforts in public works engineering for cities, counties, and special districts. Since 1964, we have evolved into a professional consulting firm offering a broad array of services that provide a comprehensive and integrated approach to our clients’ needs. Willdan possesses expertise in most facets of the public sector marketplace. The varied experience and
background of our staff experience is an added value to our services. No other firm matches Willdan’s combined breadth of directly relevant technical and operational expertise and depth of experience.

Traffic Engineering Services
Willdan has completed over 30,000 traffic engineering and transportation planning projects since the 1980s when our traffic and transportation group was founded. We are experts in traffic engineering and transportation planning and bring a comprehensive vision to design implementable, forward-thinking engineering solutions that utilize technological innovations and lead the industry. Willdan's Traffic and Transportation Group has a staff of 18 individuals, ten of whom are California- registered civil or traffic engineers. These engineers are highly qualified professionals with combined traffic experience exceeding 200 years. This experience includes a significant amount of time in responsible charge of traffic functions for a variety of municipalities.

Our traffic engineering group specializes in providing all facets of traffic engineering and transportation planning to governmental agencies. Services include city traffic engineering and traffic analysis, design, plan review, and management. In addition to our proven expertise in traditional design services such as signing, striping, traffic signal, and street lighting design, we are skilled in sophisticated computer-based applications such as arterial corridor and network signal coordination studies. We are proficient in traffic impact analyses and evaluating transportation systems management. Our understanding and knowledge of design is enhanced by our familiarity with Caltrans and local standards, guidelines, and procedures.

Currently, our staff serve as contract city traffic engineers or provide traffic engineering services for approximately 42 cities in the southwest. Our front-line knowledge and understanding of local road and traffic conditions are the Traffic Engineering Services
Traffic Signals and ITS Systems
Signing and Striping
Traffic Control
Bicycle and Pedestrian Facilities
Parking Facilities
Street Lighting
EV Charging Stations
Traffic Signal Timing
Traffic Operations
Traffic Management Plans (TMPs)
Transportation Demand Management (TDM)
Roadway Capacity Evaluations
Traffic Impact Studies
Neighborhood Traffic Management
Traffic Control Device Warrant Studies
Safe Routes to School Plans
Active Transportation Plans
Engineering and Traffic Surveys
Parking Studies/Management
Local Roadway Safety Plans
Safety Action Plans
VMT and LOS Analysis
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cornerstone of our services. Willdan’s traffic engineering staff applies state-of-the-art concepts to confirm the adequacy of transportation facilities, to determine the need for traffic control devices, and to ensure the safe and efficient operation of the transportation system.

Our front-line knowledge and understanding of local road and traffic conditions are the cornerstone of our services.

Willdan’s traffic engineering staff applies state-of-the-art concepts to confirm the adequacy of transportation facilities, to determine the need for traffic control devices, and to ensure the safe and efficient operation of the transportation system.

Traffic Engineering Design
Willdan's traffic engineering experience and expertise covers all facets of traffic engineering and planning, including visioning, research, and analysis to design, manage, and implement safe and efficient traffic flow.

Their recommendations involve road geometry,
sidewalks and crosswalks, cycling infrastructure,
traffic signs, roadway markings and traffic signals. In addition to our proven expertise in traditional design services such as signing, striping, and traffic signal and street lighting design, our traffic engineers are skilled in sophisticated computer- based applications such as arterial corridor and network signal coordination studies. They are proficient in traffic impact analysis and evaluation of transportation systems
management, transportation demand management, and
intelligent transportation systems strategies.

Our traffic design team prepares traffic engineering designs to warn, regulate, and guide traffic and develop geometric design and channelization, traffic signal and street lighting plans, parking lot designs, and traffic control plans. They routinely lend their expertise for improvements such as neighborhood traffic management/traffic calming, traffic impacts, school area and pedestrian safety, crosswalk visibility enhancements, and local road safety plans and systemic safety improvements for local and federally funded projects.

Traffic Studies
Willdan's traffic engineering team offers valuable solutions to ensure the safety of motorists, pedestrians, and cyclists without negatively impacting surrounding communities. The team prepares parking, neighborhood traffic management, traffic impact, school area, pedestrian safety, crosswalk, traffic impact, suggested route to school, engineering and survey, signal timing, and traffic circulation studies and reports for public agencies throughout California. Willdan's staff is well experienced in presenting traffic studies at traffic and planning commission, city council, and other public hearings.

While serving as city traffic engineer, our traffic staff members review traffic studies on a daily basis. A majority of these studies are development related and include traffic impact analyses, parking demand, and traffic circulation. The review often includes providing conditions of approval. Other traffic study reviews include project study reports, traffic management plans, traffic signal warrant analyses, and traffic signal timing and coordination analyses.

Traffic Operations
Willdan’s traffic operations experts are responsible for performing traffic safety and operational investigations to ensure roadways are safe to travel under normal operating conditions. Staff identify safety issues and/or deficiencies and make improvement recommendations to mitigate them. Our team members have strong backgrounds in managing traffic control centers, traffic signal timing and synchronization, and traffic control devices and developing and implementing traffic management plans, traffic calming operations, and intelligent transportation systems.
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Grant Writing
Willdan offers expertise in funding sources to assist clients with obtaining available funding for current and future capital improvement projects. Our team offers vast knowledge of local/state/federal funding availability, along with administration and procurement requirements, for a wide variety of funding sources.

Willdan's staff members have prepared numerous funding and competitive grant applications for various client cities. The applications generally require extensive research to investigate facilities and existing conditions, soliciting support from local civic groups, and completing a detailed cost estimate for project implementation.

Willdan's grant writing team members have developed an effective methodology in crafting comprehensive grant application packages that suit the City’s needs.

Willdan’s expertise goes beyond just grant writing and focuses on selecting winning projects by partnering with the City and fully understanding the City’s goals and needs.

As can be seen in the table below, Willdan has an excellent track record in pursuing and securing state or federal funding for various Cities and Counties in the last five years totaling nearly $65 million, below is a few of our highlights that were awarded.

Grant Funding Administration
Willdan is highly experienced in regulations pertaining to the expenditures of Federal, State, County, and local funds, which include Measure M, Community Development Block Grant (CDBG), State Transportation Program – Local (STPL), State Gas Tax, and various other grant and funding sources. Willdan has coordinated, prepared, and submitted all necessary documentation to Caltrans to assist cities in securing federal authorization and obligation of funds for projects. When requested, Willdan has prepared funding applications, invoices, and other required documentation. Although each program may encompass different components and requirements, the general process remains the same following the Caltrans Local Assistance Procedures Manual (LAPM).

Willdan also keeps informed of revisions (LPPs) to procedures and forms in the LAPM. We have assisted cities at various stages of the federal/state-funded project as follows:
 FTIP Programming
 Request Federal/State Project Number
 Request for Authorization to Proceed with
Preliminary Engineering
 NEPA/CEQA documentation
 Right-of-Way Certification
 Request for Authorization to Proceed with
Construction
 Award Submittal
 Progress Invoice
 Final Report of Expenditures
A sample of the required federal documentation includes:
 TIP New Project Form
 Obligation Plan
 Request Federal/State Project Number
 Field Review
 Preliminary Environmental Study
 Request for Authorization
 Detail Estimate and Summary
 Finance Letter
 PS&E Certification
 Right-of-Way Certification
 Local Programs Agreement Checklist
 Local Agency Contract Award Checklist
 Resident Engineer’s Construction Contract
Administration Checklist
 Final Report of Expenditures Letter and Checklist
 Local Agency Final Inspection Form
 Materials Certificate
This knowledge is critical in executing projects funded by federal or state programs that have special permitting and reporting requirements. We have worked extensively for and with the CPUC, all Caltrans Districts, Caltrans Division of Structures, Regional Water Quality Control Boards, and the U.S. Army Corps of Engineers. We have processed numerous permits and approvals through FHWA, CPUC, FRA, CTC, CCC, CDFW, RWQCB, etc. We are familiar with funding, permitting, and procedural requirements of these agencies and have an excellent working relationship with the essential staff involved 730
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in local agency programs. Our contacts with personnel in these agencies enable us to facilitate permit processing and compliance when required.

In addition, Willdan has experience preparing and processing various Caltrans forms for local agencies, including state and federal funding forms, checklists, invoices, and reports of expenditures. With numerous completed projects and more than a dozen in progress, Willdan has assisted local agencies at various stages of state- and federal-funded projects, from the initiating request to final invoicing. Willdan also maintains excellent relations with Caltrans’ District Local Assistance Engineers and will answer questions regarding the submittals and status of the projects.

Civil Engineering
Willdan’s highly trained and experienced civil engineering staff is supported by technical experts in various disciplines throughout the company. As a result, Willdan offers a range of expertise that only a large firm can provide. Willdan’s civil design expertise includes transportation engineering; hydrology, drainage, water quality, and water/wastewater engineering.

Our experiences involve a full range of project size – from local street rehabilitation to multi-million-dollar highway, transit corridor, and rail station projects. Willdan has provided engineering design, review and construction management for hundreds of roadway improvements, rehabilitation, and resurfacing projects. Willdan has expertise in all aspects of hydrology, drainage, and flood control, ranging from local and regional drainage and flood control improvements to hydraulic and sediment transport analyses of major rivers. In addition, Willdan’s design experience encompasses virtually every type of water and wastewater system project, including collection systems, disposal facilities, distribution pipelines, master plans, production wells, pump stations, reservoirs, studies, telemetry monitoring systems, and treatment facilities.

To accompany our projects, Willdan implements water quality measures to meet the State and County requirements of the National Pollutant Discharge Elimination System (NPDES). Willdan prepares erosion and sediment control plans in accordance with City and State Regional Water Quality Control Board requirements. We have been providing project design of Low Impact Development (LID) practices such as green streets, infiltration basins, rain gardens and bioretention/biofiltration facilities for compliance with the LID requirements of the Orange County Water Quality Management Plan (WQMP) and Technical Guidance Document.

Engineering Plan Checking
Willdan provides engineering plan review services for a variety of land development projects. The work encompasses review of improvement plans, including street plans, traffic signal plans, striping plans, street lighting plans, drainage plans, roadway, sewer, water, grading plans, erosion and sediment control plans and storm water quality and SWPCP/SWPPP documents. The Engineering review is done by licensed civil engineers, with support from technical staff. Our civil engineers draw from their municipal expertise to coordinate the land development review such that all agency conditions of approval, regulatory permitting, engineering standards and policies are complied with and also that good engineering practices are followed in general. This includes performing a project site visit, review, and application of information from the soils, geologic and seismic reports, fire flow calculations, sewer reports, mapping and related documents, easements, cost estimates and planning documents such as approved site plans and conditions of approval. The Willdan team is adept at coordinating a complete land development review, from project inception and conditioning through approval and permitting and also final as built and acceptance procedures.

Construction Management and Inspection
Willdan understands that the City of Orange may seek assistance with construction management and inspection services related to the City’s Capital Improvement Program under this contract, which typically including traffic signals and street lighting, but may also include ancillary roadway rehabilitation, roadway widening, ADA access and handicap ramps, parkways, drainage and drainage structures, storm drain utilities, signage and striping, parks, and other miscellaneous facilities.

Engineering Plan Checking
Improvement Plans
Street Plans
Traffic Signal Plans
Striping Plans
Street Lighting Plans
Drainage Plans
Roadway, Sewer, Water, Grading Plans
Erosion and Sediment Control Plans
Storm Water Quality and
SWPCP/SWPPP Documents
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Construction management services will include constructability reviews, bid analysis, staff reports, general contract administration submittal and RFI review and processing, constructability reviews, change order review, safety monitoring, progress payment review and processing, inspection, claims review and analysis, labor compliance, community workforce agreement compliance, project closeout, community outreach, and federal funding administration.

Inspection efforts shall effectively and efficiently ensure that all work complies with the approved construction documents and applicable codes and regulations such as Greenbook, Caltrans, APWA, AWWA, City of Orange, and other applicable codes and regulations. Through Willdan's long history of providing these identical services to cities and counties throughout California, we have ascertained that success working under this type of on-call contract is dependent upon understanding a variety of elements such as:
 Short project durations and minimal lead times for assignments may be required  Flexibility in service assignments, understanding work to date, and coordinating the completion of project tasks already started by agency staff is crucial
 Staff availability to work assignments as they develop is critical to moving projects forward  Efficient use of resources is important for project assignments that are relatively small  Consistent, organized project management is vital due to the potentially large numbers of projects that may be in process
 Regular attention to quality assurance and control is particularly important as short-term projects may limit the number of interim review steps often associated with a project-specific contract At any given time, Willdan has over 200 on-call contracts where project assignments are issued by the public agency on an as-needed basis. The project scopes, schedules, and costs are negotiated and agreed upon prior to project award. Every month, Willdan reports on the progress and performance of each project. The scope of services requested varies from project to project and can include any combination of constructability reviews, bidding assistance, construction management, construction inspection, labor compliance, materials testing, utility and outside agency coordination, and project closeout.

C. Certificate of Insurance
Willdan has the willingness and ability to provide the required insurance coverage as set forth by the City requirements within ten calendar days of notification of selection for award of this Agreement. Willdan has provided a copy of the City’s Attachment B: Insurance Checklist along with a sample copy of Insurance Certification in the Appendix of this submittal.

D. Validity of Proposal
This proposal will be valid for 120 calendar days from the date of submittal.

E. Certification of Understanding
Willdan understands that the City assumes no responsibility for any understanding or representation made by any of its officers or agents during or prior to the execution of any Agreement resulting from this RFP unless:

1. such understanding or representations are expressly stated in the Agreement; and

2. the Agreement expressly provides that the responsibility therefore is assumed by the City. Representations made but not so expressly stated and for which liability is not expressly assumed by the City in the Agreement shall be deemed only for the information of the Proposer.

F. Statement of Compliance with Agreement’s Articles/Terms and Conditions
Willdan confirms that this proposal is in compliance with said Request for Proposal information and has no exceptions.

Construction Management
Construction/Project Management
Resident Engineer
Construction Inspection Ser vices
Special Inspection Services
Constructability Review
Scheduling Services
Cost Estimating
732

July 17, 2025

City of Orange
Traffic Division
300 E. Chapman Avenue
Orange, CA 92866

Subject: Fee Proposal for On-Call Traffic Engineering Services, RFP No. 24-25.24

As a multidisciplinary firm, Willdan Engineering (Willdan) has a full complement of resources under one roof, enabling us to deliver the complete range of services to the City’s On-Call Traffic Engineering Services contract. We have assembled a team of highly qualified and deeply experienced individuals— led by the top discipline leaders in each of the City’s focus areas—and are fully committed to the successful completion of assignments under this contract.

Attached is our schedule of hourly rates that includes overtime hourly rates, mileage costs and pricing for any additional billing requirements such as travel cost and lodging which should not exceed the current IRS rates. Due to page limitations, we have provided our subconsultant NDS’s rates below.

Tyrone Peter, PE, Director of Engineering, is authorized to execute agreements and contracts on behalf of Willdan Engineering. He can be contacted by phone at (657) 223-8557 or by email at [email protected].

We appreciate this opportunity to submit our proposal to the City of Orange and look forward to working with you. If you have any questions, please contact Tyrone Peter at the information above or our project manager, Jeffrey Lau by phone at (562) 364-8526 or by email at [email protected].

Respectfully submitted,

WILLDAN

Tyrone Peter, PE
Director of Engineering

2025 NDS Pricing (Tier 1)

Turning Movement Counts (per location
2 Hour Volume – 1 Person $130
4 Hour Volume – 1 Person $195
2 Hour Volume – 2 Person $200
4 Hour Volume – 2 Person $335
Additional Hour $45 (1 person) $80 (2 person)
Road Tube Machine Counts (Per Location
24 Hour Volume Count $90
Each Additional (Consecutive) Day $45
24 Hour Classification OR Speed Count
Each Additional (Consecutive) Day
$115
$55
24 Hour Classification AND Speed Count
Each Additional (Consecutive) Day
$145
$85
Additional Services (Per Location)
Spot Speed Radar (100 Cars OR 2 Hour Max,
whichever comes first)
$100

733
Fee Proposal for On-Call Traffic Engineering Services

City of Orange RFP No. 24-25.24
2 WILLDAN ENGINEERING
Schedule of Hourly Rates
Effective July 1, 2025 to June 30, 2026

** For Non-Prevailing Wage Project *** For Prevailing Wage Project Mileage/Field Vehicle usage will be charged at the rate in accordance with the current FTR mileage reimbursement rate, subject to negotiation.

Additional billing classifications may be added to the above listing during the year as new positions are created. Consultation in connection with litigation and court appearances will be quoted separately. The above schedule is for straight time. Overtime will be charged at 1.5 times, and Sundays and holidays, 2.0 times the standard rates. Blueprinting, reproduction, messenger services, and printing will be invoiced at cost plus fifteen percent (15%). A sub consultant management fee of fifteen percent (15%) will be added to the direct cost of all sub consultant services to provide for the cost of administration, consultation, and coordination. Valid July 1, 2025 thru June 30, 2026, thereafter, the rates may be raised once per year to the value between the 12- month % change of the Consumer Price Index for the Los Angeles/Orange County/Sacramento/San Francisco/San Jose area and five percent. For prevailing wage classifications, the increase will be per the prevailing wage increase set by the California Department of Industrial Relations

DESIGN ENGINEERING
Technical Aide I $83
Technical Aide II $106
Technical Aide III $124
CAD Operator I $132
CAD Operator II $153
CAD Operator III $170
GIS Analyst I $169
GIS Analyst II $185
GIS Analyst III $193
Environmental Analyst I $149
Environmental Analyst II $166
Environmental Analyst III $177
Environmental Specialist $191
Designer I $174
Designer II $181
Senior Designer I $190
Senior Designer II $199
Design Manager $205
Senior Design Manager $212
Project Manager I $192
Project Manager II $213
Project Manager III $223
Project Manager IV $241
Principal Project Manager $247
Program Manager I $203
Program Manager II $215
Program Manager III $235
Assistant Engineer I $146
Assistant Engineer II $160
Assistant Engineer III $169
Assistant Engineer IV $180
Associate Engineer I $189
Associate Engineer II $198
Associate Engineer III $202
Senior Engineer I $205
Senior Engineer II $210
Senior Engineer III $213
Senior Engineer IV $217
Supervising Engineer $226
Traffic Engineer I $226
Traffic Engineer II $241
City Engineer I $241
City Engineer II $247
Deputy Director $255
Director $261
Principal Engineer $278

BUILDING AND SAFETY
Code Enforcement Technician $109
Code Enforcement Officer $125
Senior Code Enforcement Officer $147
Supervisor Code Enforcement $178
Fire Plans Examiner $178
Senior Fire Plans Examiner $195
Fire Inspector $164
Senior Fire Inspector $178
Fire Marshal $210
Plans Examiner Aide $117
Plans Examiner $178
Senior Plans Examiner $195
Assistant Construction Permit $125
Specialist
Construction Permit Specialist $131
Senior Construction Permit $155
Specialist
Supervising Construction Permit $164
Specialist
Assistant Building Inspector $147
Building Inspector $164
Senior Building Inspector $178
Supervising Building Inspector $195
Inspector of Record $208
Assistant Building Official $185
Deputy Building Official $211
Building Official $211
Plan Check Engineer $204
Supervising Plan Check Engineer $206
Principal Project Manager $247
Deputy Director $255
Director $261

PLANNING
CDBG Technician $88
CDBG Specialists $106
CDBG Analyst $125
CDBG Coordinator $156
CDBG Manager $188
Housing Program Coordinator $156
Planning Technician $134
Assistant Planner $167
Associate Planner $181
Senior Planner $206
Principal Planner $215
Planning Manager $228
Deputy Director $255
Director $261

CONSTRUCTION MANAGEMENT
Labor Compliance Specialist $150
Labor Compliance Manager $188
Utility Coordinator $172
Office Engineer I $151
Office Engineer II $165
Assistant Construction Manager $172
Construction Manager $191
Senior Construction Manager $207
Resident Engineer I $215
Resident Engineer II $223
Project Manager IV $241
Deputy Director $255
Director $261

INSPECTION SERVICES
Public Works Observer ** $135
Public Works Observer *** $164
Senior Public Works Observer** $147
Senior Public Works Observer *** $164

MAPPING AND EXPERT SERVICES
Survey Analyst I $151
Survey Analyst II $174
Senior Survey Analyst $187
Supervisor - Survey & Mapping $209
Principal Project Manager $247

LANDSCAPE ARCHITECTURE
Assistant Landscape Architect $157
Associate Landscape Architect $181
Senior Landscape Architect $199
Principal Landscape Architect $211
Principal Project Manager $247

ADMINISTRATIVE
Administrative Assistant I $102
Administrative Assistant II $123
Administrative Assistant III $144
Project Accountant I $116
Project Accountant II $136
Project Controller I $144
Project Controller II $163

734

PROFESSIONAL SERVICES AGREEMENT
[On-Call Traffic Engineering Services]

THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on thi s _____ day of ____________, 20 25 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and WOLFE ENGINEERING AND DESIGN, INC., a California corporation (“Contractor”), who agree as follows:

2. Compensation and Fees.

3. Payment.

a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
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2 b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.

c. City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.

d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

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3 8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

15. Equal Employment Opportunity . During the performance of this Agreement, Contractor agrees as follows:

a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. 737
4 Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity.

(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on o r off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against 738
5 the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.

18. Insurance.

e. Each policy of general liability and automotive liability shall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences 739
6 that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth herein shall be maintained for the duration of the Agreement.

g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.

j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set -off from any sums owed Contractor.

k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for 740
7 review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

21. Compliance with all Laws/Immigration Laws.

a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement.

c. Contractor represents and warrants that it:

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8 (2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and

d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c.

f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any wo rk performed 742
9 which is inconsistent with or in violation of the provisions of this Agree ment shall not be compensated.

“CONTRACTOR” “CITY”

Wolfe Engineering and Design, Inc. City of Orange
360 E. First Street #262 300 E. Chapman Avenue
Tustin, CA 92780 Orange, CA 92866-1591
Attn.: Lori Wolfe, Lead Engineering Manager Attn.: Larry Tay, City Traffic Engineer

Telephone: 714-402-9645 Telephone: 714-744-5525
E-Mail: [email protected] E-Mail: [email protected]

[Remainder of page intentionally left blank; signatures on next page]

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IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.
"CONTRACTOR"
WOLFE ENGINEERING AND DESIGN, INC., CITY OF ORANGE, a municipal corporation a California corporation
*By:_
Printed Name: 1Lori Wolfe
Title: CEO
?By go Wate
Printed Name: Jeffrey Wolfe
Title:_ CHO
By:

Daniel R. Slater, Mayor
ATTEST:

Pamela Coleman, City Clerk
APPROVED AS TO FORM:

Nathalie Adourian, City Attorney
*NOTE:
-
City requires the following signatures) on behalf of the Contractor:
(1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to City.
10 744

EXHIBIT “A”

SCOPE OF SERVICES

[Beneath this sheet.]
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SECTION III

SCOPE OF WORK

RFP NO. 24-25.24

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SECTION III: SCOPE OF WORK

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Deliverables

Consultant is expected to have a close working relationship with City staff and remain very accessible throughout the contract duration. The Consultant shall act as an extension of City staff.

A member of the consulting firm will be required to attend meetings with other jurisdictions, City departments, or public outreach events if an individual project requires extra coordination.

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12 SCOPE OF WORK
A.Program Management/Construction
Management

1.CIP projects

2.Trafﬁc Signal Improvement

3.Signing and Striping
B.Plan Check

4.10 day turn around for 1st plan check

5.5 day turn around for all other checks

6.Supervised by licensed engineer

7.Development Projects

8.CIP Projects

9.Trafﬁc Control Plans
C.Engineering Design

1.Assist with management of ﬁnal design
of trafﬁc signals
D.On-site Staff Services

1.Extension of City Staff

2.Managment

3.CIP projects

4.Trafﬁc Signal Improvements

5.Signing and Striping

6.Funding

7. 2.Grant Funding

2.1.Preparation

2.2.Oversite

2.3.Federal/State/Local
Wolfe Engineering appreciates this opportunity to outline the scope of work for this proposal. Wolfe Engineering’s staff has thorough knowledge and expertise in Trafﬁc Signal Construction Management and Inspection, Grant Funding Oversite, Plan Check, Civil Design and On-Site Staff Support Services and will focus on these subareas. Our past experience positions us to offer the above mentioned services to the City of Orange with the highest level of skill and pro ﬁciency. We are capable of providing the technical services associated with the general trafﬁc engineering needs of the City. All our design work and improvement plan check will be performed by or under the responsible charge of a California Licensed Professional Engineer. We have a large portfolio of similar projects and services and have a solid reputation with many other local municipalities.

Wolfe Engineering has strong staff knowledge in Engineering Services. We are proﬁcient in carrying a project from inception to construction by navigating the City process. Currently we are providing in-house staff services at local agencies where we act as “extension of staff” and provide management for project design to ﬁnal plans to bidding to award to construction to project close out. We have the ability to take the necessary action and steps to process a project through the City and provide coordination with contractors, utility purveyors and other agencies. Wolfe Engineering has assisted cities with funding applications and grant processing. From the initial Preliminary Environmental Studies to the E76 to Request for Reimbursement, Wolfe Engineering can navigate the funding process. We can also provide other traf ﬁc engineering services using hand picked engineering ﬁrms as sub-consultants.

SERVICES PROVIDED
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13 SCOPE OF WORK - PLAN CHECK
Availability
Based on our previous experience working with municipal agencies, we feel that our approach to providing plan check services will fulﬁll the City’s needs. We propose to have one licensed plan check engineer at the City at least one day per week. We propose to have the same engineer at the City the same day of the week every week, with the exception of rescheduling due to holidays, vacation time or occasional conﬂicts. In cases of reschedule, the reschedule time will be coordinated with City staff ahead of time to minimize disruptions to the normal work routine. This consistent work schedule will enable City staff to more easily schedule meetings and provides a routine that is easy for all to follow.

We propose that the majority of plan checking will be performed at Wolfe Engineering’s ofﬁce based in Tustin with the time spent at the City dedicated primarily to reviewing plans with City staff, attending City staff project meetings, and meeting with project applicants. A portion of the time spent at the City will also be dedicated to organizing and cleaning project ﬁles, picking up new assignments and dropping off completed assignments, and logging in and logging out plan checks.

Plan Check Turn-around
The Wolfe Engineering Team is committed to completing thorough plan checks efﬁciently to meet the needs of the District. As is currently the practice, we propose a 10 day standard turnaround time for each plan check.

In the past we have on many occasions turned around plan checks in one week when quick turnarounds were requested or as workload permitted. We have also performed quick checks on smaller submittals the same day they were submitted, and in several instances when projects became a high priority, we have completed comprehensive plan check in one to two days.

It is our objective to reduce the number of plan checks iterations for a given project. It is our goal to help minimize plan checks by increasing the time spent meeting and speaking over the telephone with project applicants. In this way major design issues are ﬂushed out early in the review process, thus expediting the entire plan check process.

Checklist
Wolfe Engineering has developed plan check lists to provide a complete and comprehesive review of projects. Our checklists include submittal requirements, sheet requirements, design speciﬁcations, and conditions of approval requirements.
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14 PROJECT APPROACH

PROJECT MANAGEMENT APPROACH
A.Project Analysis and Meetings

1.Kick Off Meeting

2.Research and Review Available
Documents and Record Data

3.Progress Meetings

4.Public Outreach
B.Utility Investigation and Coordination

1.Utility Notification

2.Utility Coordination Providing Plans to
All Utility Companies

3.Notification Log and Correspondence
C.Design Survey

1.Field Investigation

2.Field Survey for Topographic Map and
Cross Sections

3.Pothole Depth of Existing Utilities

4.Topographic Base Map
D.Geotechnical Engineering

1.Soils Investigation
E.Environmental Services

1.CEQA

2.NEPA
F.Field Engineering

1.Project Walk With City Staff

2.Field Reconnaissance
G.Right of Way Engineering

1.Right of Way Acquisition

2.Negotiations

3.Legal Descriptions and Exhibits
H.Construction Documents

1.Preliminary Design

1.1.Preliminary Plans

1.2.Preliminary Specifications

1.3. Preliminary Estimate

2.Final Design

2.1.Revise Preliminary Plans and Prepare
Final Improvement Plans

2.2.Revise Preliminary Specifications and
Prepare Final Improvement
Specifications

2.3.Revise Preliminary Estimate and
Prepare Final Improvement Estimate.

3.Construction Documents

3.1.Submit Signed Plans, Specs, and
Estimate.

Wolfe Engineering has a systematic and proven approach to managing and designing projects. Wolfe Engineering has a speciﬁc project approach for design, construction management and program management. The systems we use have a solid structure that have been implemented in many projects for a variety of clients. The structure of most projects is typically consistent with our back bone project approach. Our back bone approach is identiﬁed below. We then identify the uniqueness of each project and tailor our project approach to ﬁt the speciﬁc needs of the project.

Our project management approach is both proven and successful as exhibited by our afﬂuent project success rates. Our ﬁrst order of business is to meet City’s staff early to determine the project requirements and objectives, critical issues and establish schedules and documents to be used. We will initiate lines of effective communication and reporting, exchange e-mail addresses and other communication devices. We will set the frequency of formal reporting requirements. With each project assignment, Wolfe Engineering will create a comprehensive plan in compliance with the City’s guidelines and a schedule for completing the work. Wolfe Engineering’s plan and schedule will list each task and identify the activities that must be completed immediately prior to the start of the next task. Wolfe Engineering’s plan will comprise of all phases, as well as other disciplines, including tasks to be performed by other entities, such geotechnical, survey, right of way engineering, and structural to ensure the City’s program is orchestrated effectively and efﬁciently. Our goal is to keep the project on schedule and within budget, using quality control/quality assurance
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15 A.

Pre-Construction Phase
a. Project Analysis and meetings
b. Value engineering
c. City Council Approval of Project
d. Advertise Project
e. Bid Opening
f. Review of Bids
g. Award Project
Typical Project Schedule for Construction Management Projects are processed along the following path: inception - design - Council Approval - bid package - contractor selection -construction - ﬁnal close out - Notice of Completion. Wolfe Engineering’s Construction Management projects completed in the past year include 3 New Trafﬁc Signals at Imperial Highway and Santa Gertrudes, Imperial and Ocaso and La Mirada Boulevard and Rosecrans Avenue; 3 Trafﬁc Signal Upgrades on Imperial Highway; Imperial Highway and Lefﬁngwell Blvd. Slurry Seal and Sign Upgrades; and La Mirada Boulevard Median Improvements. The design projects include La Mirada Boulevard Storm Drain Improvements, La Mirada Boulevard Median Improvements, Civic Center and all City owned Facilities Parking Lot Seal Coat. Inspection services included Rosecrans Avenue Slurry Seal and La Mirada Boulevard Slurry Seal.

Construction Phase
a. Coordinate Pre-construction meeting
and prepare notes.
i. Attendees

1. Contractor and sub-
contractors

2. Utility agencies

3. Project Stakeholders

4. Inspector
ii. Request and Review
construction schedule
iii. Request and Review submittals
iv. Notice to Proceed
b. Schedule weekly progress meetings
i. Coordinate with other
consultants, agencies,
ii. Safety
iii. Track quantities
c. Process RFI’s and prepare RFI log
d. Progress Payments
i. Process Change Orders and prepare
Change Order log
ii. Maintain cost accounting records.
e. Progress reports to City Engineer/
Manager
i. Quality assurance
ii. Compliance with federal and state
requirements
f. Acceptance of Project
i. Council report for Acceptance of Work
ii. Notice of Completion ﬁling with County
g. Comply with federal and state funding
requirements
i. Project ﬁling system per Caltrans LAPM
ii. Prepare and process reimbursements

CONSTRUCTION MANAGEMENT/

INSPECTION APPROACH
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Principal Engineer $305
Senior Project Manager $215
Senior Project Engineer $205
Project Engineer $165
Senior Staff Engineer $145
Staff Engineer $125
Engineering Assistant $105
Designer II $105
Designer I $105
Construction Manager $175
Senior Inspector $155
Inspector $145
Senior Surveyor $125
2-Man Survey Crew $440
CADD Operator II $145
CADD Operator I $125
Word Processor I $105
Word Processor II $85
Clerical $105
Administrative Management $165
Administrative Assistant $145
Plan Checker I $165
Plan Checker II $145
Plan Checker III $125
CITY OF ORANGE RFP 24-25.24

ON-CALL PROFESSIONAL SERVICES

FEE SCHEDULE

HOURLY CHARGES FOR PERSONNEL
Other Charges:

Reimbursable expenses incurred in connection with the work will be billed at cost plus 15%.

Such reimbursable expenses include the following:

Reproductions, printing, maps and project speciﬁc supplies related to the job.

Soils Engineers, surveyors, and other outside services.

Project speciﬁc fees, insurance, permits and licenses.

Mileage will be reimbursed per state standard.

This Schedule of Hourly Rates is incorporated into the agreement for the services provided. The effective dates of this schedule are July 1, 2025 to June 30, 2026 and will be adjusted thereafter.

Invoices:

Invoices will be submitted to the City monthly and are due upon receipt. 754
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Agenda Item
Orange City Council
Item #: 3.8. 11/12/2025 File #: 25-0506
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Acceptance and appropriation of $853,000 in Orange County Transportation Authority Congestion Mitigation and Air Quality Improvement Program grant funds, and appropriation of $116,000 in match funds for the Santiago Creek Bike Trail Extension Project.

2. SUMMARY
The Orange County Transportation Authority approved the allocation of Congestion Mitigation and Air Quality Improvement Program funding and has awarded the City of Orange $853,000 for the Santiago Creek Bike Trail Extension Project. The City is also required to provide $116,000 in match funds for this project. This funding will be used to complete the environmental and engineering phase of the project.

3. RECOMMENDED ACTION

1. Accept into the City’s Other Federal Grants (399) revenue budget $853,000 in grant funds from the Orange County Transportation Authority Congestion Mitigation and Air Quality Improvement Program:
399-5101-43301-265008-43 Santiago Creek Bike Trail Extension Project

2. Authorize the appropriation of $853,000 to Other Federal Grants (399):
399-5101-87102-265008 Santiago Creek Bike Trail Extension Project

3. Authorize the appropriation of $116,000 from Capital Projects (500) to:
500-5101-87102-265008 Santiago Creek Bike Trail Extension Project

4. FISCAL IMPACT
The expense for this project is $969,000 and will be funded through Other Federal Grants (399) and Capital Projects (500) respectively:
399-5101-87102-265008- Santiago Creek Bike Trail Extension Project $853,000 500-5101-87102-265008- Santiago Creek Bike Trail Extension Project $116,000 Upon the approval of this appropriation, the estimated Capital Projects (500) fund balance at June 30, 2026, will be $9,519,902.

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology City of Orange Printed on 11/6/2025Page 1 of 2
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Item #: 3.8. 11/12/2025 File #: 25-0506

6. DISCUSSION AND BACKGROUND
The City of Orange Public Works Department applied for and received funds through 2023 Orange County Complete Streets Program (OCCSP). The OCCSP provides funding for Orange County projects that improve transportation for all road users - pedestrians, cyclists, and motorists alike - by enhancing safety, access, and connectivity while also supporting public health and incorporating community feedback. The City has been awarded $853,000 for the preliminary engineering phase, $583,000 for the Right of Way phase, and $4,904,000 for the construction phase for the Santiago Creek Bike Trail Extension Project. Currently, the City has been approved to use the preliminary engineering phase funds of $853,000. The total project cost to complete the preliminary engineering phase is estimated at $969,000. The City is required to provide $116,000 in match funds as part of the grant requirements.

In addition to OCCSP funds, the City is also expected to be awarded additional $2.3 million from Active Transportation Program (ATP) and about $4.9 million from Congestion Mitigation and Air Quality (CMAQ) Program to complete the construction phase for the entire project.

For the project to advance to the Right of Way and ultimately the Construction Phase, the City must complete the preliminary engineering phase. If the engineering phase is not completed, the City will be ineligible for grant funding for future project phases.

The project will continue the ongoing efforts to close the final 1.5-mile gap of the Santiago Creek Trail outlined in the City’sBikeway Master plan. The completed trail will consist of 8-miles of uninterrupted Class I (off-road) bike trail from the north end of the City of Santa Ana to the northeastern City of Orange limit at Santiago Oaks Regional Park.

7. ATTACHMENTS
· Approved Finance Letter
City of Orange Printed on 11/6/2025Page 2 of 2
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Agenda Item
Orange City Council
Item #: 3.8. 11/12/2025 File #: 25-0506
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Acceptance and appropriation of $853,000 in Congestion Mitigation and Air Quality Improvement Program grant funds and appropriation of $116,000 in match funds for the Santiago Creek Bike Trail Extension Project.

3. RECOMMENDED ACTION

2. Authorize the appropriation of $853,000 to Other Federal Grants (399):
399-5101-87102-265008 Santiago Creek Bike Trail Extension Project

3. Authorize the appropriation of $116,000 from Capital Projects (500) to:
500-5101-87102-265008 Santiago Creek Bike Trail Extension Project

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology City of Orange Printed on 11/6/2025Page 1 of 2
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Item #: 3.8. 11/12/2025 File #: 25-0506

7. ATTACHMENTS
· Approved Finance Letter
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Agenda Item
Orange City Council
Item #: 3.9. 11/12/2025 File #: 25-0623
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Appropriation of $35,829.25 in revenue from the Old Towne West Metrolink Parking Structure parking revenue collected during the Orange International Street Fair.

2. SUMMARY
During the Orange International Street Fair, revenue is generated through parking fees collected at the Old Towne West Metrolink Parking Structure. This revenue is appropriated and used for maintenance costs at the parking structure.

3. RECOMMENDED ACTION

1. Accept $35,829.25 of Metrolink Parking Structure revenue into General Fund (100): 100-0000- 48999-260001 Street Fair Metrolink Parking

2. Authorize the appropriation of $35,829.25 from the General Fund (100) to:
100-5601-56999-255105 Other Maintenance Metrolink Parking Structure

4. FISCAL IMPACT
There is no direct fiscal impact to the City

5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
During the Orange International Street Fair, attendees may park at the Old Towne West Metrolink Parking Structure for a fee. The fees collected help pay for maintenance costs of the parking structure. The City of Orange reported a net revenue of $35,829.25 from this three-day event.

In November 2018, the City Council approved the Old Towne West Metrolink Parking Structure Management and Maintenance Plans with the Federal Transit Agency through the Orange County Transportation Agency. This plan limits any revenue from the parking structure to only cover maintenance expenses. Using the revenue to pay salaries and benefits is unallowable. Staff proposes acceptance of the revenue into the General Fund and appropriating the funds for City of Orange Printed on 11/6/2025Page 1 of 2
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Item #: 3.9. 11/12/2025 File #: 25-0623
maintenance costs in Fiscal Year 2025-2026.

7. ATTACHMENTS
· None
City of Orange Printed on 11/6/2025Page 2 of 2
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Agenda Item
Orange City Council
Item #: 3.9. 11/12/2025 File #: 25-0623
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Appropriation of $35,829.25 in revenue from the Old Towne West Metrolink Parking Structure parking revenue collected during the Orange International Street Fair.

3. RECOMMENDED ACTION

1. Accept $35,829.25 of Metrolink Parking Structure revenue into General Fund (100): 100-0000- 48999-260001 Street Fair Metrolink Parking

2. Authorize the appropriation of $35,829.25 from the General Fund (100) to:
100-5601-56999-255105 Other Maintenance Metrolink Parking Structure

4. FISCAL IMPACT
There is no direct fiscal impact to the City

5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability Goal 5: Improve Infrastructure, Mobility, and Technology

In November 2018, the City Council approved the Old Towne West Metrolink Parking Structure Management and Maintenance Plans with the Federal Transit Agency through the Orange County Transportation Agency. This plan limits any revenue from the parking structure to only cover maintenance expenses. Using the revenue to pay salaries and benefits is unallowable. Staff proposes acceptance of the revenue into the General Fund and appropriating the funds for City of Orange Printed on 11/6/2025Page 1 of 2
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782
Item #: 3.9. 11/12/2025 File #: 25-0623
maintenance costs in Fiscal Year 2025-2026.

7. ATTACHMENTS
· None
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Agenda Item
Orange City Council
Item #: 3.10. 11/12/2025 File #: 25-0607
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Adam Jevec, Chief of Police

1. SUBJECT
Accept donation of 50 Automated External Defibrillators for the Police Department from the Orange Police Foundation.

2. SUMMARY
Donation of 50 Automated External Defibrillators from the Orange Police Foundation will benefit the Orange Police Department’s lifesaving efforts.

3. RECOMMENDED ACTION
Accept donation of 50 Automated External Defibrillators from the Orange Police Foundation to the Orange Police Department.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services

6. DISCUSSION AND BACKGROUND
Providence St. Joseph Hospital donated $50,000 to the Orange Police Foundation (Foundation) to offset the purchase of 50 Automated External Defibrillators (AEDs) to enhance emergency medical response capabilities in the field. The total value of the 50 AEDs was $85,350 with the Foundation paying the $35,350 balance.

Accepting the donation of 50 AEDs from the Foundation would allow the department to outfit police frontline patrol units with a life-saving device, significantly improving the department’s ability to respond to cardiac emergencies in the community. The Police Department will ensure all officers receive updated training in AED use.

Any ongoing maintenance costs will be addressed with the Foundation at a later date. This donation is made possible by the sizable donation from Providence St. Joseph Hospital and the Foundation.

7. ATTACHMENTS
· None
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Agenda Item
Orange City Council
Item #: 3.10. 11/12/2025 File #: 25-0607
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Adam Jevec, Chief of Police

1. SUBJECT
Accept donation of 50 Automated External Defibrillators for the Police Department from the Orange Police Foundation.

2. SUMMARY
Donation of 50 Automated External Defibrillators from the Orange Police Foundation will benefit the Orange Police Department’s lifesaving efforts.

3. RECOMMENDED ACTION
Accept donation of 50 Automated External Defibrillators from the Orange Police Foundation to the Orange Police Department.

4. FISCAL IMPACT
None.

5. STRATEGIC PLAN GOALS
Goal 1: Maintain Strong Emergency and Safety Services

Any ongoing maintenance costs will be addressed with the Foundation at a later date. This donation is made possible by the sizable donation from Providence St. Joseph Hospital and the Foundation.

7. ATTACHMENTS
· None
City of Orange Printed on 11/6/2025Page 1 of 1
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Agenda Item
Orange City Council
Item #: 3.11. 11/12/2025 File #: 25-0601
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Award of Contract to All Cities Engineering, Inc. for Annual Pipeline Renewal Project; Bid No. 25-

26.04. 2. SUMMARY
Eight bids for the Annual Pipeline Renewal Project (W-725) were received and opened on October 2, 2025. The apparent low bidder is All Cities Engineering, Inc. for $1,190,075.

3. RECOMMENDED ACTION
Approve the contract with All Cities Engineering, Inc. in the amount of $1,309,083, representing an original bid amount of $1,190,075, plus a 10% contingency of $119,008 for the Annual Pipeline Renewal Project; and authorize the Mayor and City Clerk to execute on behalf of the City.

4. FISCAL IMPACT
The expense for this contract is $1,309,083 and will be funded through Water (600):
600-5803-85103-255085 Pipeline Renewal Project

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
Existing water mains on N. Santiago Boulevard, E. Villa Vista Way, E. Riding Way, El Sereno Dr., E.

Riding Way, and N. Bailey Dr. are scheduled to be replaced as part of the Annual Pipeline Renewal Project. These water mains were constructed between the 1950’sand 1960’sand have reached the end of their useful life. The mains are also undersized per current industry standards. The new water mains will provide a more reliable water service and fire protection for the residents in the area.

The City Council previously approved advertisement for bids on September 9, 2025. The bids were received and opened on October 2, 2025. Eight bidders responded as follows:

CONTRACTOR AMOUNT

1. All Cities Engineering Inc., Downey, CA $ 1,190,075
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Item #: 3.11. 11/12/2025 File #: 25-0601

2. Big Ben Engineering, Irvine, CA $ 1,336,310

3. Dominguez General Engineering, Inc., Pomona, CA $ 1,454,000

4. Stephen Doreck Equipment Rentals, Inc., Pico Rivera, CA $ 1,570,808

5. CEM Construction Corporation, Montebello, CA $ 1,749,150

6. Giles Engineering Associates, Inc., Orange, CA $ 1,760,611

7. Ramona, Inc., Baldwin Park, CA $ 2,023,255

8. CHI Construction, Fullerton, CA $ 2,421,975
All Cities Engineering, Inc. is the apparent responsive low bidder. Staff checked the references and qualifications for All Cities Engineering, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of a similar nature to this project. The Contractor has completed pipeline replacement projects with many surrounding agencies. Therefore, staff recommend that All Cities Engineering be awarded the contract in the amount of $1,190,075, plus a 10% contingency for a total amount of $1,309,083. Construction is scheduled to begin in January 2026 and is expected to be completed within 150 calendar days.

7. ATTACHMENTS
· Location Map
· Contract with All Cities Engineering, Inc.
· Bid Abstract
City of Orange Printed on 11/6/2025Page 2 of 2
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Agenda Item
Orange City Council
Item #: 3.11. 11/12/2025 File #: 25-0601
TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director

1. SUBJECT
Award of Contract to All Cities Engineering, Inc. for Annual Pipeline Renewal Project; Bid No. 25-

26.04. 2. SUMMARY
Eight bids for the Annual Pipeline Renewal Project (W-725) were received and opened on October 2, 2025. The apparent low bidder is All Cities Engineering, Inc. for $1,190,075.

4. FISCAL IMPACT
The expense for this contract is $1,309,083 and will be funded through Water (600):
600-5803-85103-255085 Pipeline Renewal Project

5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology

6. DISCUSSION AND BACKGROUND
Existing water mains on N. Santiago Boulevard, E. Villa Vista Way, E. Riding Way, El Sereno Dr., E.

The City Council previously approved advertisement for bids on September 9, 2025. The bids were received and opened on October 2, 2025. Eight bidders responded as follows:

CONTRACTOR AMOUNT

1. All Cities Engineering Inc., Downey, CA $ 1,190,075
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Item #: 3.11. 11/12/2025 File #: 25-0601

2. Big Ben Engineering, Irvine, CA $ 1,336,310

3. Dominguez General Engineering, Inc., Pomona, CA $ 1,454,000

4. Stephen Doreck Equipment Rentals, Inc., Pico Rivera, CA $ 1,570,808

5. CEM Construction Corporation, Montebello, CA $ 1,749,150

6. Giles Engineering Associates, Inc., Orange, CA $ 1,760,611

7. Ramona, Inc., Baldwin Park, CA $ 2,023,255

7. ATTACHMENTS
· Location Map
· Contract with All Cities Engineering, Inc.
· Bid Abstract
City of Orange Printed on 11/6/2025Page 2 of 2
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E VILLA VISTA WY
N
CLINTO
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N

SANTIAGO
BL
N
DIAM
O
ND
(ALLEY)
Orange Lutheran
High School
(ALLEY)

E EL SERENO DR

E VILLA VISTA WY
N

SANTIAGO
BL
N
M
O
RILN
N
AGATE
ST

E RIDING WY
N

SANTIAGO
BL

N COLORADO LN
E
RIDING
W
Y

E VILLA VISTAWY

E RIDING WY
N
BAILEY
DR

FEATHERHILLDR

E STONE PINE RD

EMEATSAV

FEATHERHILL
DR
NOTE: Recent data updates may not be reflected on this
map at the time of printing, use at your discretion.

No part of this map shall be reproduced for
commercial purposes.

Date Exported: 8/18/2025
Credits: City of Orange (2025)

CITY OF ORANGE
Location Map
1:2,257
0 0.030.01
mi
.
790

CONTRACT
[Annual Pipeline Renewal Project (Bid No. 25-26.04)]

THIS CONTRACT (the “Contract”) is made and ente red into as of ___ ___________, 2025 (“Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and ALL CITIES ENGINEERING, INC., a California corporation (“Contractor”), who agree as follows.

ARTICLE 1
Work Performed

a. For and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by City, and under the conditions expressed in the two (2) bonds presented to City with this Contract and incorporated herein by this reference, Contractor hereby agrees to and shall do all the work and furnish all the labor, materials, tools and equipment, except such as are mentioned in the specifications to be furnished by City to Contractor, necessary to complete in good workmanship and substantial manner the work (the “Work”) described in:

(1) The Construction Plans for Annual Pipeline Renewal Project (Bid No.25-

26.04; Drawing W-725) prepared for City by Orange, Water Division Staff and approved by the “Engineer” (as defined herein below) on September 15, 2025, and consisting of sheets numbered 1 through 12, inclusive (the “Plans”);

(2) The latest edition of the "City of Orange Standard Plans and Specifications" (the “Orange Book”) with the term "Engineer," as used in the Orange Book and in this Contract, to specifically include the City Engineer (or designee);

(3) The "Standard Specifications for Public Works Construction ” (the “Greenbook”), and all amendments thereto, except the definition of “Subcontractor” in Section 1.2 (General – Terms and Definitions) of Part 1 (General Provisions) of the Greenbook, which is hereby amended in its entirety to read as follows: “Subcontractor – An individual, firm, or corporation having a direct contract with the Contractor for the performance of a part of the Work;”

(4) The “City of Orange Standard Special Provisions;”

(5) The Standard Plans; and

(6) Contractor’s Bid Proposal , which is on file with City’s Department of Public Works.

b. Contractor acknowledges that it has received the Plans from City and that a complete copy of the Plans are in its possession and are hereby specifically referred to and by such reference made a part hereof. The Orange Book, Greenbook and City of Orange Standard Special Provisions and Standard Plans are on file with City’s Public Works Director and are hereby specifically referred to and by such reference made a part hereof. Contractor hereby acknowledges 791
2 that it has read, reviewed and understands the Plans, the Orange Book, the Greenbook, the Special Provisions, the Standard Plans, and the Encroachment Permit as they relate to the Work, all of which documents shall be referred to herein collectively as the “Plans and Specifications.”

c. Contractor acknowledges the provisions of Chapter 8.28 of the Orange Municipal Code which requires, among other things, that Contractor utilize City’s exclusive solid waste hauler for the rental of bins for trash and debris removal and imposes mandatory recycling requirements for self-hauled construction and demolition waste. The terms and conditions set forth in this Contract shall control over any terms and conditions in the Plans and Specifications to the contrary.

d. The Work shall be performed in conformity with the Plans and Specifications and the Bid Proposal and all applicable laws, including any and all applicable federal and state labor laws and standards and applicable prevailing wage requirements and any and all state, federal and local statutes, regulations and ordinances relating to the protection of human health or the environment.

e. Unless and until otherwise notified in writing by City’s Public Works Director, City’s Assistant Engineer, Jonathan Smith (“Authorized City Representative”), shall be the person to whom Contractor will report for the performance of the Work hereunder. It is understood that Contractor’s performance hereunder shall be under the direction and supervision of the Authorized City Representative or such other person as City’s Public Works Director may designate from time to time, that Contractor shall coordina te the Work hereunder with the Authorized City Representative to the extent required by the Authorized City Representative, and that all performances required hereunder by Contractor shall be performed to the satisfaction of the Authorized City Representative or City’s Public Works Director.

f. It is expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and Contractor’s Bid Proposal, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said Bid Proposal conflicting herewith.

g. Contractor agrees that it has an obligation to reset all permanent survey markers as stated in the Orange Book, Part 4, Section 400-2, “Permanent Survey Markers ,” and obtain the approval for pre- and post-construction centerline tie sheets and Corner Records from the County of Orange and deliver said approved documents to City as soon as they are received. This obligation extends to any of its subcontractors that have performed work in this regard. This subsection survives completion of the Work, the Notice of Completion, and final payment and shall be an enforceable obligation until fulfilled.]

ARTICLE 2
Commencement of Work

Contractor shall commence the Work provided for in this Contract within fifteen (15) days of the date of the issuance by City of a Notice to Proceed and diligently prosecute completion of the Work within One Hundred Fifty (150) calendar days from such date, unless legal extension is 792
3 granted in accordance with the terms set forth in the Greenbook. Time is of the essence in this Contract. Contractor shall do all things necessary and incidental to the prosecution of Contractor's Work.

ARTICLE 3
Compensation

a. Contractor agrees to receive and accept an amount not to exceed ONE MILLION ONE HUNDRED NINETY THOUSAND SEVENTY -FIVE DOLLARS and 00/100 ($1,190,075.00) unless said amount is amended by Contract Change Order approved by the City, as compensation for furnishing all materials and doing all the Work contemplated and embraced in this Contract. Said compensation covers (1) all loss or damage arising out of the nature of the Work, from the acts of the elements; (2) any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the Work until its acceptance by City, other than as provided below ; (3) all risks of every description connected with the Work; (4) all expenses incurred by or in consequence of the suspension or discontinuance of the Work; and (5) well and faithfully completing the Work, and for the whole thereof, in the manner and according to the Plans and Specifications, and requirements of the Authorized City Representative under them.

Retention amounts shall be withheld from progress payments as required by law unless Contractor provides securities in lieu of retention.

b. In addition to the scheduled Work to be performed by the Contractor, the parties recognize that additional, unforeseen work and services may be required by the Authorized City Representative. In anticipation of such contingencies, the sum of ONE HUNDRED NINETEEN THOUSAND SEVEN DOLLARS and 50/100 ($ 119,007.50) has been added to the total compensation of this Contract. The Authorized City Representative may approve the additional work and the actual costs incurred by the Contractor in performance of additional work or services in accordance with such amount as the Authorized City Representative and the Contractor may agree upon in advance. Said additional work or services and the amount of compensation therefor, up to the amount of the authorized contingency, shall be memorialized in the form of a Contract Amendment approved by the City Manager on a form acceptable to the City Attorney . The Contractor agrees to perform only that work or those services that are specifically requested by the Authorized City Representative. Any and all additional work and services performed under this Contract shall be completed in such sequence as to assure their completion as expeditiously as is consistent with professional skill and care in accordance with a cost estimate or proposal submitted to and approved by the Authorized City Representative prior to the commencement of such Work or services.

c. The total amount of compensation under this Contract, including contingencies, shall not exceed ONE MILLION THREE HUNDRED NINE THOUSAND EIGHTY -TWO DOLLARS and 50/100 ($1,309,082.50).

ARTICLE 4
Licenses

Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the Work contemplated by this Contract and that Contractor and subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Contract. 793
4 ARTICLE 5
Guarantees

a. Contractor guarantees the construction and installation of all Work included in the Plans and Specifications for which Contractor has been awarded this Contract.

b. Should any of the materials or equipment installed pursuant to this Contract prove defective or should the Work as a whole prove defective, due to faulty equipment, workmanship, materials furnished or methods of installations, or should said Work or any p art thereof fail to function properly, as designed, due to any of the above causes within twelve (12) months after the date on which said Work is accepted by City, Contractor shall make repairs and furnish such materials and equipment as are necessary to be furnished and installed within fifteen (15) calendar days after the receipt of a demand from City.

c. Said Work will be deemed defective within the meaning of this guarantee in the event that it fails to function as originally intended either by the Plans and Specifications of this Contract or by the manufacturer(s) of the equipment incorporated into the Work.

d. In the event repairs are not made within fifteen (15) calendar days after Contractor's receipt of a demand from City, City shall have the unqualified option to make any needed repairs or replacements itself or by any other contractor. Contractor shall re imburse City, upon demand, for all expenses incurred in restoring said Work to the condition contemplated in this Contract, including the cost of any equipment or materials replaced.

e. It is understood that emergency repairs may, by necessity, be made by City.

Therefore, when defective equipment, materials or workmanship result in emergency repairs by City, Contractor shall reimburse City, upon demand, for all expenses incurred. Emergency repairs will be deemed as those repairs determined by City’s Director of Public Works to be necessary due to an immediate detriment to the health, safety, welfare or convenience of the residents of City.

ARTICLE 6
Water Quality

a. The Santa Ana Regional Water Quality Control Board (“RWQCB”) has issued National Pollutant Discharge Elimination System (“NPDES”) Permit No. R8 -2009-0030 (the “Permit”), which governs storm water and non -storm water discharges resulting from municipal activities performed by City or its contractors. In order to comply with the Permit requirements, the County of Orange has prepared a Drainage Area Management Plan (“DAMP”), containing Model Maintenance Procedures with Best Management Practices (“BMPs”) that City and its contractors must adhere to. The Model Maintenance Procedures contain pollution prevention and source control techniques to minimize the impact of those activities upon dry -weather urban runoff, storm water runoff, and receiving water quality. Examples include: wash water from cleaning of sidewalks or parking lots must be collected and disposed of in the sewer or landscaped areas.
794
5 b. The Permit, the DAMP and the Model Maintenance Procedures are on file in the office of City’s Director of Public Works. Contractor hereby acknowledges that it has read, reviewed and understands the Permit, the DAMP and the Model Maintenance Procedures, as they relate to the Work and hereby shall perform the Work in conformance therewith.

ARTICLE 7
Independent Contractor; Contractor not Agent

a. At all times during the term of this Contract, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor’s services rendered pursuant to this Contrac t. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Contract. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Contract. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under an y circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System be nefits, or health, life, dental, long -term disability or workers' compensation insurance benefits.

b. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

ARTICLE 8
Public Work; Prevailing Wage

a. The Work which is the subject of this Contract is a “public work,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid.

To the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that Contractor, and any subcontractor under it, shall pay not less than the specified prevailing ra tes of wages to all such workers . The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations ( www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

b. Attached hereto as Attachment No. 1 and incorporated herein by this reference is a copy of the provisions of Sections 1725.5, 1771, 1771.1, 1771.4, 1775, 1776, 1777.5, 1813 and 1815 of the California Labor Code. Contractor hereby acknowledges that it has read, reviewed 795
6 and understands those provisions of the Labor Code and shall prosecute and complete the Work under this Contract in strict compliance with all of those terms and provisions.

c. Contractor shall secure the payment of compensation to its employees in accordance with the provisions of Section 3700 of the California Labor Code. Accordingly, and as required by Section 1861 of the California Labor Code, Contractor hereby certifies as follows:

“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

d. Contractor shall indemnify, protect, defend and hold harmless City and its officers, employees, contractors and agents, with counsel reasonably acceptable to City, from and against any and all loss, liability, damage, claim, cost, expense, and/or “increased costs” (including reasonable attorney’s fees, court and litigation costs, and fees of expert witnesses) which result or arise in any way from the noncompliance by Contractor of any applicable local, state and/or federal law, including, without limitation, any applicable federal and/or state lab or laws (including, without limitation, the requirement to pay state prevailing wages). It is agreed by the parties that, in connection with the construction of the W ork which is the subject of this Contract, Contractor shall bear all risks of payment or non -payment of state prevailing wages. “Increased costs” as used in this paragraph shall have the meaning ascribed to it in Labor Code Section 1781, as the same may be enacted, adopted or amended from time t o time. The foregoing indemnity shall survive termination of this Contract.

ARTICLE 9
Equal Employment Opportunity

During the performance of this Contract, Contractor agrees as follows:

Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor shall post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, men tal or physical disability, or any other basis prohibited by applicable law. 796
7 c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any Work covered by this Contract, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

ARTICLE 10
Conflicts of Interest

Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a contractor to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code. Contractor further agrees that it shall not be eligible to work as the builder for any project for which the design work is part of this Contract.

ARTICLE 11
Indemnity

Contractor shall defend, indemnify and hold harmless City and its officers, officials, agents, and employees from and against:

a. Any and all claims, liabilities, losses, damages, penalties, costs or expenses (including reasonable attorneys' fees and court costs) which City may directly or indirectly sustain or suffer arising from or as a result of the death of any person or any acci dent, injury, loss or damage whatsoever caused to any person or the property of any person which shall occur on or adjacent to the real property which is the subject of this Contract, or in connection with performance of this Contract which may be directly or indirectly caused by the acts or omissions of Contractor or its officers, employees, contractors or agents, or as a consequence of any use, generation, manufacture, storage, disposal, release or threatened release of a hazardous waste or substance. Co ntractor shall not be responsible for (and such indemnity shall not apply to) any willful misconduct, negligence or breach of this Contract by City or its officers, officials, agents, and employees. The foregoing indemnity shall survive termination of this Contract.

b. Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s Work under this Contract, including any and all claims under any law pertaining to Contractor’s status as an independent contractor.

ARTICLE 12
Insurance

a. Contractor shall procure and maintain for the duration of this Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work hereunder and the results of that Work by Contractor, its agents, representatives, employees or subcontractors. Any umbrella liability insurance that is provided as part of the general or automobile liability minimums set forth below shall be maintained for the duration of the Contract.
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8 b. Contractor shall maintain the following minimum amount of insurance: the greater of either the limits set forth in (1) through (4), below; or all of the insurance coverage and/or limits carried by or available to Contractor.

(1) General Liability $2,000,000 per occurrence for bodily injury, personal injury and property damage. If
Commercial General Liability insurance
or other form with a general aggregate
limit is used, either the general aggregate
limit shall apply separately to this
project/location or the general aggregate
limit shall be twice the required
occurrence limit.

(2) Automobile Liability $1,000,000 per accident for bodily injury and property damage.

(3) Workers’ Compensation as required by the State of California.

(4) Employer’s Liability $1,000,000 per accident for bodily injury or disease.

c. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Co ntract are sufficient to cover the obligations of Contractor under this Contract.

d. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either: the insurer shall reduce or eliminate such deductibles or self - insured retentions with respect to City, its officers, officials, agents and employees; or Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

e. Each policy of general liability and automotive liability insurance shall contain, or be endorsed to contain, the following provisions:

(1) City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of Contractor (any auto), and with respect to liability arising out of Work or operations performed by or on behalf of Contractor, including materials, parts or equipment furnished in connection with such Work or operations. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences that City is an additional insured as a contracting party. The minimum coverage required by Subsection 12.b, above, shall apply to City as an additional insured.

798
9 (2) For any claims related to this Contract, Contractor’s insurance coverage shall be primary insurance with respect to City, its officers, officials, agents and employees. Any insurance or self-insurance maintained by City, its officers, officials, agents and employees shall be excess of Contractor’s insurance and shall not contribute with it.

(3) Coverage shall not be canceled, except after thirty (30) days’ prior written notice has been provided to City.

f. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Article 12. The endorsements shall be on forms acceptable to City. All certificates and endorsements are to be received and approved by City before the Work commences. However, failure to do so shall not operate as a waiver of these insurance requirements. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

g. All insurance procured and maintained by Contractor shall be issued by insurers admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best Key Rating Guide.

h. Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Contract unless otherwise directed by City. In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom by way of set-off from any sums owed Contractor.

i. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any insurer providing insurance t o either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance.

The Workers’ Compensation pol icy shall be endorsed with a waiver of subrogation in favor of City for all Work performed by Contractor, its employees, agents and subcontractors. Contractor shall obtain any other endorsement that may be necessary to effect this waiver of subrogation.

j. Contractor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.

ARTICLE 13
Termination

City, acting through its City Manager or designee, reserves the right to terminate this Contract for any reason by giving five (5) days’ written notice of intent to terminate to Contractor.

Upon receipt of notice, Contractor shall immediately cease work, unless the notice provides otherwise. Should City terminate this Contract, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with 799
10 this Contract, unless such termination shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

ARTICLE 14
Maintenance and Inspection of Records

In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records and other information (collectively, the “records”) pertaining to the co sts of and completion of services performed under this Contract. During the term of this Contract and for a period of three (3) years after termination or completion of this Contract, City shall have the right to inspect and/or audit Contractor's records pertaining to the performance of this Contract at Contractor's office. Contractor shall make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

ARTICLE 15
Compliance with Laws

a. Contractor shall be knowledgeable of and comply with all local, state and federal laws pertaining to the subject matter hereof or in any way regulating the activities undertaken by Contractor or any subcontractor hereunder.

b. Contractor represents and warrants that it:

(1) Has complied and shall at all times during the term of this Contract comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and

(2) Has not and will not knowingly employ any individual to perform services under this Contract who is ineligible to work in the United States or under the terms of this Contract; and

(3) Has properly maintained, and shall at all times during the term of this Contract properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of the Form I -9 for each of Contractor’s employees; and

(4) Has responded, and shall at all times during the term of this Contract respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I -9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.

c. Contractor shall require all subcontractors and/or subconsultants to make the same representations and warranties required by this Article 15 when hired to perform services under this Contract.
800
11 d. Contractor shall, upon request of City, provide a list of all employees working under this Contract and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associ ated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Contract without written notice to City, accompanied by the verification required herein for such employees. Contractor shall require all subcontractors and/or sub-consultants to make the same verification when hired to perform services under this Contract.

e. If Contractor, or a subcontractor or subconsultant, knowingly employs an employee providing Work under this Contract who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee , such shall constitute a material breach of this Contract and may be cause for immediate termination of this Contract by City.

f. Contractor shall indemnify and hold City, its officials and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures, City may sustain by reason of Contractor’s failure to comply with said laws, rules and regulati ons in connection with the performance of this Contract.

ARTICLE 16
Governing Law and Venue

This Contract shall be construed in accordance with and governed by the laws of the State of California and Contractor shall submit to the juri sdiction of California courts. Venue for any dispute arising under this Contract shall be in Orange County, California.

ARTICLE 17
Integration and Amendment

a. This Contract constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the Work to be performed under this Contract shall be of any force or effect unless it is in writing and signed by both parties. Any Work performed which is inconsistent with or in violation of the provisions of this Contract shall not be compensated.

b. Amendments to this Contract must be in writing and signed by both parties. The City Manager is authorized to execute amendments to this Contract up to the amounts specified in Chapter 3.08 of the Orange Municipal Code.

ARTICLE 18
Notice

Except as otherwise provided herein, all notices required under this Contract shall be in writing and delivered personally, by e-mail, or by first class mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of 801
12 deposit in the U.S. Mail, whichever is earlier. Notices sent by e-mail shall be deemed received on the date of the e-mail transmission.

“CONTRACTOR” “CITY”

All Cities Engineering, Inc. City of Orange
5881 Snowgrass Trail 300 E. Chapman Avenue
Riverside, CA 92509 Orange, CA 92866-1591

Attn: Javier Castro Attn: Sonny Tran

Telephone: (951) 255-3964 Telephone: (714) 288-2475 E-Mail: [email protected] E-Mail: [email protected]

ARTICLE 19
Claim Resolution

City and Contractor agree that the claim resolution process applicable to any claim by Contractor in connection with the Work provided herein shall be subject to the procedures set forth in California Public Contract Code Section 9204, attached hereto as Attachment No. 2, and incorporated herein by this reference.

ARTICLE 20
Counterparts

This Contract may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted electronically shall have the same effect as original signatures.

[Remainder of page intentionally left blank; signatures on next page] 802
803

Attachment No. 1

Page 1 of 13 ends

Orange City CouncilNovember 12, 2025

Orange City Council
November 12, 2025