Oxnard City Council
March 4, 2024

Written materials relating to an item on this agenda that are distributed to the legislative bodies within 72 hours before the item is to be considered at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office, 300 West Third Street 4th Floor during customary business hours. Agenda reports are also on the City of Oxnard web site at www.oxnard.org.

In compliance with the Americans with Disabilities Act, if you require special assistance to participate in a meeting, please contact the City Clerk’s Office at 385-7803. Notice at least 72 hours prior to the meeting will enable the City to reasonably arrange for your accessibility to the meeting.

Agenda Item Time Estimates include: (Minutes for Presentation + Council Discussion + Public Comment) AGENDA

OXNARD CITY COUNCIL

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY

OXNARD FINANCING AUTHORITY

OXNARD HOUSING AUTHORITY
Meeting Location: Council Chambers, 305 West Third Street March 4, 2024
Closed Session - 4:30 PM
Appointment Items - 5:30 PM
Regular Meeting - 6:00 PM
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IN ACCORDANCE WITH ASSEMBLY BILL 2449, MEMBERS OF THE LEGISLATIVE BODY MAY MEET INPERSON OR REMOTELY. TO PARTICIPATE REMOTELY VISIT WWW.OXNARD.ORG.

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The public may view the meeting from home on Spectrum channel 10, Frontier channel 35, or YouTube at Youtube.com/oxnardnews.

Video recordings of the meeting are typically available online following the meeting at the City’s website at www.oxnard.org/citymeetings. *Please see the link for the Measure M pre-recorded presentation video for each item listed on this agenda.

YOU MAY PARTICIPATE IN THE MEETING IN THE FOLLOWING WAYS:

1. ATTEND THE MEETING AT THE LOCATION LISTED ABOVE: Submit a speaker card to the City Clerk.

2. EMAIL COMMENTS OR SIGN UP TO SPEAK REMOTELY BEFORE THE MEETING a. Submit a request to speak remotely by 3 p.m. on the day of the meeting by using the form available at www.oxnard.org/citymeetings.
b. Submit an email to [email protected] by 3 p.m. on the day of the meeting (indicate the agenda item number in the subject line). All email correspondence will be forwarded to the legislative body prior to the start of the meeting and made part of the legislative record.

AMENDED AGENDA
C. Closed Session – Item C.2 Added
1 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY March 4, 2024 PAGE 2
c. Contact the City Clerk’s Office at (805) 385-7803 to submit your request.

3. PROVIDE PUBLIC COMMENT REMOTELY DURING THE MEETING
a. Follow Zoom details listed above.
b. Public comments on agenda items will be taken following the announcement of the item. After the item is announced, members of the public may register or otherwise be recognized for the purpose of providing public comment.

Please review the Zoom instructions on the registration page to help ensure there are no technical difficulties during your comments and help you understand public comment procedures using Zoom. Detailed participation instructions can be found at www.oxnard.org/city-meetings.

In the event of a disruption which prevents a legislative body of the City of Oxnard from broadcasting a meeting using a call-in option or internetbased service option, or in the event of a disruption within the City’s control which prevents members of the public from offering public comment using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on a meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. However, if any of the broadcast options are disrupted, but any of the other broadcast options is still available to the public, the legislative body may take further action on items appearing on a meeting agenda without waiting for the disrupted broadcast option(s) to be restored.

A. ROLL CALL, POSTING OF AGENDA
THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council

CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449
B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS
At this time, a person may address the legislative body only on matters appearing on the closed session agenda. The presiding officer shall limit public comments to three minutes.

C. CLOSED SESSION (4:30 PM)

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – (Government Code section 54956.8)
Property: 731 South A Street, Oxnard (Heritage Square Hall “The Chapel”); 715 South A Street, Oxnard (Perkin Pump House “The Visitor Center”); 720 South B Street, Oxnard (Maulhardt Storehouse “The Winery”)
Agency Negotiator: Ashley Golden, Assistant City Manager; Emilio Ramirez, Housing Director Negotiating Party: Al Barkley, Heritage Square Property Owners Association Under Negotiation: Price and terms of payment
Legislative Body: City Council

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – (Government Code section 54956.8)
Property: 3941-3951 Saviers Road, Oxnard, CA (APN 205-0-275-265) Agency Negotiator: Emilio Ramirez, Housing Director
Negotiating Party: CCC Surfview, LLC
Under Negotiation: Price and terms of payment
Legislative Body: City Council
D. APPOINTMENT ITEMS (5:30 PM)

1. SUBJECT: Calleguas Water Resources Implementation Strategy (WRISt) Process.

E. OPENING CEREMONIES (6:00 PM)
2 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY March 4, 2024 PAGE 3
Pledge of allegiance to the flag of the United States.

F. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating March 2024 as "Women's History Month." G. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
A person may address the legislative body only on matters not appearing on the agenda and within the subject matter jurisdiction of the legislative body. Speaker requests shall be submitted as set forth on the first page of this agenda. Speakers are limited to three minutes. After 30 minutes, if all speakers have not had the opportunity to speak, the remaining speakers will be given an opportunity to speak prior to adjournment of the meeting. The legislative body cannot enter into a detailed discussion or take action on any items presented during public comments at this time. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion. Persons wishing to speak on public hearing items should do so at the time of the hearing.

H. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY
The City Manager/Executive Director/Secretary shall report on items of interest to the legislative body occurring since the last meeting. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. Such items may only be referred to the City Manager/Executive Director/Secretary for administrative action or scheduled on a subsequent agenda for discussion.

I. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS
At this time, a member of the legislative body may make a brief announcement, or make a brief report on his or her activities. Further, members of the legislative body may request to schedule consideration of whether to place an item on a future agenda. The legislative body cannot enter into detailed discussion or take action on any item presented during this report. The member's report shall not exceed three minutes, unless additional time is granted by the presiding officer.

J. REVIEW OF INFORMATION/CONSENT AGENDA
The members of the legislative body will consider whether to remove Information/Consent Agenda items for discussion later during the meeting.

K. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
At this time, a person may address the legislative body only on matters appearing on the information/consent agenda. The presiding officer shall limit public comments to three minutes.

L. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.

RECOMMENDATION: That the City Council approve the minutes of February 6, 2024 regular meeting as presented.

Legislative Body: City Council
Contact: Rose Chaparro, (805) 385-7805

2. Information Technology Department
SUBJECT: First Amendment to Agreement No. 32400308 with NEOGOV for HR Software.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a First 3 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY March 4, 2024 PAGE 4
Amendment to Agreement 32400308 with NEOGOV extending services through June 30, 2027, and increasing the value of the agreement from $128,548 to $638,287 for the continued use of Human Resources Management System (HRMS) software.

Contact: Robert Ruben, (805)385-7554

3. Information Technology Department
SUBJECT: Third Amendment to Agreement 32300297 with Kore1 for IT Consulting and Recruiting Services.

RECOMMENDATION: That City Council approve and authorize the Mayor to execute a Third Amendment to Professional Services Agreement 32300297 with Kore1 LLC to increase the value of the agreement from $500,000 to $950,000 through June 30, 2025, for information technology consulting and recruitment services.

The Finance & Governance Committee approved 3-0 on February 13, 2024, to approve the staff recommendation and to forward the item for Council approval.

Legislative Body: City Council
Contact: Robert Ruben, (805)385-7554

4. Information Technology Department
SUBJECT: First Amendment to Agreement 32400125 with Hireclout for IT Consulting and Recruiting Services.

RECOMMENDATION: That City Council approve and authorize the Mayor to execute a First Amendment to Professional Services Agreement 32400125 with Hireclout, Inc. to increase the value of the agreement from $200,000 to $850,000 through June 30, 2025, for information technology consulting and recruitment services.

The Finance & Governance Committee approved 3-0 on February 13, 2024, to approve the staff recommendation and to forward the item for Council approval.

Legislative Body: City Council
Contact: Robert Ruben, (805)385-7554

5. City Manager Department
SUBJECT: Approval of Federal and State Lobbyist Agreements.

RECOMMENDATION: That the City Council:

1. Approve and authorize the Mayor to execute Agreement No. 32400402 with HROD, Inc., John R. O'Donnell, in an amount not to exceed $208,000 over an initial three-year term for federal advocacy and lobbying professional services; and

2. Approve and authorize the Mayor to execute Agreement No. 32400408 with Michael J.

Arnold and Associates, Inc., in an amount not to exceed $180,000 over an initial three-year term for State of California advocacy and lobbying professional services.

Legislative Body: City Council
Contact: Alexander Nguyen, (805) 385-7430

6. Police Department
SUBJECT: Supplemental Law Enforcement Services Fund (SLESF).

RECOMMENDATION: That City Council:
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY March 4, 2024 PAGE 5

1. Recognize $308,975 in grant revenue from the State Supplemental Law Enforcement Services Fund (SLESF) for Citizens Option for Public Safety (COPS) Program;

2. Approve a budget appropriation in the amount of $308,975 for various equipment purchases; and

3. Authorize the City Manager or designee to approve additional budget appropriations if awarded. (This item did not originate in Committee.)
Legislative Body: City Council
Contact: Jason Benites, (805) 385-7624

7. Housing Department
SUBJECT: Approve a Second Amendment to a Sole Source Contract with John Stephen Lewis, LLC for Rent Stabilization Consulting Services.

RECOMMENDATION: That the City Council authorize the City Manager or his designee to execute a Second Amendment to Agreement Number 9676-22-CA with John Stephen Lewis, L.L.C. for rent stabilization consulting services, increasing the not to exceed amount from $199,000 to $249,000.
(The Finance & Governance Committee approved 3-0 on February 13, 2024).

Contact: Emilio Ramirez, (805) 385-8094
M. PUBLIC HEARINGS

1. Community Development Department
SUBJECT: Project Name: 2420 Oxnard Boulevard U-Haul Project; Located at 2420 N. Oxnard Boulevard; APNs: 142-0-010-345 and 142-0-021-010. (20 minutes) RECOMMENDATION: That the City Council:

1. Conduct a public hearing, and

2. Adopt a resolution adopting a Mitigated Negative Declaration (MND) 22-04 and Mitigation Monitoring Reporting Program (MMRP); and

3. Adopt a resolution approving Planning and Zoning Permit No. 17-500-11 (Special Use Permit), based on the findings presented and attached conditions of approval.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/tbXvWI06Y1E
Legislative Body: City Council
Contact: Jeff Pengilley, (805) 385-8208
N. REPORTS

1. Public Works Department
SUBJECT: Environmental Resources (Solid Waste) Rates Update Report. (20 minutes) RECOMMENDATION: That the City Council receive and file the Solid Waste Rates Update Report.
(As of the date of this City Council agenda being posted, there is not yet an outcome from the February 27, 2024 Public Works and Transportation Committee. Staff is available to answer any 5 OXNARD CITY COUNCIL OXNARD FINANCING AUTHORITY HOUSING AUTHORITY

OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY March 4, 2024 PAGE 6
questions).

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/4ZzhKVZ5c8o
Legislative Body: City Council
Contact: Michael Wolfe, (805) 385-8055

2. Housing Department
SUBJECT: Aspire Apartments – Preliminary Funding Award Letter and Affordable Housing and Sustainable Communities Program (AHSC) Implementation Agreement. (10 minutes) RECOMMENDATION: That the City Council:

1. Authorize the Mayor, or his designee, to execute a Preliminary Funding Award Letter with Many Mansions, a non-profit affordable housing provider, for gap financing in the amount of $1,200,000 for the construction of eighty-eight (87) affordable rental units and one (1) unrestricted manager’s unit, commonly known as Aspire Apartments located at 536-538 Meta Street, Oxnard, CA 93030;

2. Authorize the Mayor, or his designee, to execute an Implementation Agreement with Many Mansions to receive pass-through grant funding associated with the Aspire Apartments Affordable Housing and Sustainable Communities Program application. (Due to the release date of the grant (January 19, 2024, this item did not originate in the Committee) Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/F8SdCpg2pk0
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094

3. Housing Department
SUBJECT: Prohousing Designation. (15 minutes)
RECOMMENDATION: That the City Council:

1. Adopt a resolution authorizing the City Manager to apply to the California Department of Housing and Community Development for the City to participate in the State’s Prohousing Designation Program; and

2. Authorize the City Manager or designee to accept the designation and execute and submit all documents required as deemed necessary or appropriate to participate in the Program. (Due to a March 19, 2024 Affordable Housing and Sustainable communities Program grant application deadline this item did not originate in the Committee.) Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/n6LvcXTt5ow
Legislative Body: City Council
Contact: Emilio Ramirez, (805) 385-8094
O. ADJOURNMENT
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OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY March 4, 2024 PAGE 7
7 CITY COUNCIL AGENDA REPORT

APPOINTMENT ITEMS (5:30 PM)
AGENDA ITEM NO. D.1
DATE: March 4, 2024
TO: City Council
FROM: Shiri Klima, Deputy City Manager, (805) 385-7487, [email protected] SUBJECT: Calleguas Water Resources Implementation Strategy (WRISt) Process.

RECOMMENDATION
That the City Council receive and file a presentation from Kristine McCaffrey, General Manager of Calleguas Municipal Water District, regarding its Water Resources Implementation Strategy (WRISt) process.

BACKGROUND
The City of Oxnard utilizes three primary sources of water: the City pumps its own groundwater, United Water Conservation District pumps the City’s groundwater and transports it to the City, and the City imports water, which overwhelmingly comes from the State Water Project. The water is imported by the Metropolitan Water District of Southern California (Met) to the Calleguas Municipal Water District, which delivers it to the City of Oxnard.

Discussion
In 2023, Calleguas began its Water Resources Implementation Strategy (WRISt) process. The WRISt process builds on Calleguas’s prior Water Supply Alternatives Study in order to develop and analyze possible water project portfolios around our region. WRISt collaborates and establishes a portfolio of assets, resources, systems and strategies to support long-term supply reliability and resiliency to mitigate droughts, emergencies, climate change, and other shifting water needs, incorporates extensive regional engagement on this portfolio, and develops an adaptive management plan to address risks and uncertainties. Staff from around the region – including Oxnard’s staff – has thus far participated in two regional WRISt workshops for the following purposes:

1. To determine the specific supply, reliability and resiliency problems that need to be addressed;

2. To develop the desired outcomes for the WRISt process;

3. To define measurable criteria for long-term success in the categories of reliability, costs/benefits, resilience, environmental stewardship and others;

4. To discuss how these success criteria are integrated;

5. To review and prioritize evaluation and performance criteria for the WRISt portfolios;

6. To engage in a risk and uncertainty criticality analysis;

7. To review the draft status quo analysis including projected demands, supplies, existing system considerations, and the regional “water balance”; and

8. To introduce and discuss preliminary WRISt portfolio themes and potential project lists and assign projects to the themes.

The third staff workshop will be later this spring. Calleguas’s new General Manager is coming to discuss the goals and progress of the WRISt process.

STRATEGIC PRIORITIES
8 This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Shiri Klima, Deputy City Manager

ATTACHMENTS
None
9 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.1
DATE: March 4, 2024
TO: City Council
FROM: Rose Chaparro, City Clerk, (805) 385-7805, [email protected] SUBJECT: Approval of Minutes.

RECOMMENDATION
That the City Council approve the minutes of February 6, 2024 regular meeting as presented.

BACKGROUND
Approval of Minutes.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Rose Chaparro, City Clerk

ATTACHMENTS

1. MINUTES 02 06 2024 CC Regular Meeting
10 MINUTES

OXNARD CITY COUNCIL
Regular Meeting
February 6, 2024
A. ROLL CALL, POSTING OF AGENDA
At 4:30 p.m., Mayor John C. Zaragoza called to order the regular meeting of the Oxnard City Council, in the City Hall Council Chambers at 305 W. Third Street, Oxnard, California. The City Clerk called the roll and announced the posting of the agenda. Councilmembers Gabriela Basua, Oscar Madrigal, Bert E. Perello, Gabriel (Gabe) Teran, Arthur Valenzuela, Mayor Pro Tem Bryan A. MacDonald, and Mayor John C. Zaragoza were present.

Housing Commissioner Jose Andrade attended the meeting in person and arrived at 6:00 p.m. Housing Commissioner Francisco Vega was absent.

THE FOLLOWING LEGISLATIVE BODIES ARE MEETING: City Council and Housing Authority.

CONSIDERATION OF TELECONFERENCE PARTICIPATION PURSUANT TO ASSEMBLY BILL 2449.

B. PUBLIC COMMENTS ON CLOSED SESSION ITEMS (None received.) C. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Name of case: Flor Martinez v. City of Oxnard; et al.

Ventura County Superior Court Case No. 202000539143CUPA Legislative Body: City Council

2. CONFERENCE WITH LABOR NEGOTIATORS (Government Code section 54957.6) Agency designated representatives: Ashley Golden, Assistant City Manager, Steve Naveau, Director of Human Resources and Jason Benites, Chief of Police.

Employee organization: Oxnard Peace Officers Association (OPOA)

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – (Government Code section 54956.8)
Property: 5208 Cypress Road, Oxnard, CA (222-0-042-110) Agency Negotiator: Emilio Ramirez, Housing Director
Negotiating Party: Darcy Taylor, Habitat for Humanity
Under Negotiation: Price and terms of payment
Legislative Body: City Council
At 4:31 p.m., the City Council recessed into a closed session. At 6:17 p.m., the City Council reconvened in an open session in the Council Chambers. Stephen Fischer, City Attorney announced 11 FEBRUARY 6, 2024 OXNARD CITY COUNCIL PAGE 2
that no reportable actions resulted from closed session for items C.1, C.2 and C.3.

D. OPENING CEREMONIES (6:00 PM)
Mayor Zaragoza led the pledge of allegiance.

E. CEREMONIAL ITEMS

1. SUBJECT: Presentation of a Proclamation Designating the Month of February 2024 as "Black History Month."
Mayor Zaragoza read the proclamation and presented it to members of the Juneteenth Celebration Committee of Ventura County including Dr. Vincent Stewart, Chairman of the Board of Directors at Community Action of Ventura County and Chair of the Ventura County Civil Service Commission; Angela Mitchell Landers; Kimberly M. Thomas; and Dr. Martha McQueen-Legohn, Mayor Pro Tem for the City of Port Hueneme. The committee members accepted the proclamation and said a few words.

2. SUBJECT: Presentation of a Proclamation Designating the Month of February 2024 as "Parent Leadership Month."
Mayor Zaragoza read the proclamation and presented it to Kathleen Van Antwerp, Executive Director and Jackie Flores-Ortega, Outreach Specialist Parent Voice Coordinator with the Child Abuse Prevention Council of Ventura County; they thanked the Council for the recognition and said a few words.

F. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Public comments were received from Commissioner Ronald Arruejo (Presentation: Relative Oxnard Influence in Ventura County Supervisor Elections, Districts 1, 3, & 5); Farah Stack (Clean Power Alliance); Abrah Steward (Clean Power Alliance); Ashley Gongora (affected by flooding due to severe storms); Ray Blattel (request to meet with Chief Financial Officer and Assistant Treasurer); Joe Comett (Clean Power Alliance); Martha Polanco (affected by flooding due to severe storms); Emigdia Reyes (affected by flooding due to severe storms); Vanessa Teran, Policy Director (Clean Power Alliance); Maria Navarro, CAUSE (Clean Power Alliance presentation and requested assistance for the displaced residents due to floods).

G. REPORT OF CITY MANAGER/EXECUTIVE DIRECTOR/SECRETARY

1. City Manager Department
SUBJECT: Severe Storms Emergency Actions.

RECOMMENDATION: That the City Council ratify Director Orders regarding the Severe 12 FEBRUARY 6, 2024 OXNARD CITY COUNCIL PAGE 3
Storms Local Emergency proclaimed by the Director of Emergency Services on December 27, 2023, and related actions taken pursuant to the Severe Storms Local Emergency.

Alex Nguyen, City Manager introduced George Kostyrko, Public Information Officer with the U.S.

Small Business Administration (SBA) Office of Disaster Recovery, who presented on the SBA low interest federal disaster loans for residents and businesses impacted by the damage due to the storms in Ventura County. Public comments were received from Manuel Herrera and Deirdre Frank. No formal action was taken.

H. CITY COUNCIL/HOUSING AUTHORITY/SUCCESSOR AGENCY/FINANCING AUTHORITY

BUSINESS/COMMITTEE REPORTS
The members of the Council provided brief announcements regarding their various activities.

1. Cultural & Community Services Department
SUBJECT: Appointment of Two Representatives to the Ventura County Area Agency on Aging Advisory Council.

RECOMMENDATION: That City Council approve the recommendation from the Senior Services Commission and appoint two Senior Services Commissioners to the Ventura County Area Agency on Aging Advisory Council.

This item did not originate in Committee.

Terrel Harrison, Cultural and Community Services Director presented and was available to answer questions. No public comments were received.

It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Perello, to approve the recommended action as presented. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.

I. REVIEW OF INFORMATION/CONSENT AGENDA
Items K-1 through K.6 were discussed among the Council and staff.

J. PUBLIC COMMENTS ON INFORMATION/CONSENT AGENDA
Public comments were received from Jesus Rojas (K.6).

K. INFORMATION/CONSENT AGENDA

1. City Clerk Department
SUBJECT: Approval of Minutes.
13 FEBRUARY 6, 2024 OXNARD CITY COUNCIL PAGE 4
RECOMMENDATION: That the City Council approve the minutes of January 2, 2024 regular meeting as presented.

2. Finance Department
SUBJECT: Accounting and Financial Reporting Risk Assessment Update.

RECOMMENDATION: That the City Council receive the Risk Assessment Update regarding accounting and financial reporting as part of the Internal Control Integrated Framework pursuant to City of Oxnard Finance Policy (FPOL) 1.05.
(The Finance and Governance Committee approved 3-0 on January 9, 2024, to approve the staff recommendation and to forward the item for Council approval.)

3. Public Works Department
SUBJECT: Agreement 32400384 with IDS Group, Inc. for Landscape Architecture Services for the Durley Park Improvement Project.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute an agreement with IDS Group, Inc. in the amount of $691,379 with a term date of February 7, 2024 through January 31, 2026 for Landscape Architecture Services for the Durley Park Improvement Project (C2333).
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)

4. Public Works Department
SUBJECT: Agreements 32400369 and 32400362 for Acquisition of Easements for the Oxnard Boulevard & Saviers Road Signal Improvements Project (No. C1703).

RECOMMENDATION: That the City Council approve and authorize the:

1. Mayor to execute a Right of Way Agreement and Easement Deed (A-8545) for APN 219-0- 031-065 to purchase Permanent Sidewalk Easement located at Saviers Road/Bryce Canyon/Thomas Avenue;

2. Mayor to execute a Right of Way Agreement and Easement Deed (A-8546) for APN 222-0- 102-010 to purchase Permanent Sidewalk Easement located at Saviers Road/Pleasant Valley Road; and

3. City Manager to take any additional necessary actions to facilitate the acquisition of the property consistent with the terms of the transaction approved by the City Council. (This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
14 FEBRUARY 6, 2024 OXNARD CITY COUNCIL PAGE 5

5. Public Works Department
SUBJECT: Professional Services Agreement 32400346 with Huitt-Zollars, Inc. for the 4th Street Mobility Improvements and the Downtown Bus Stop Improvements Projects.

RECOMMENDATION: That the City Council approve and authorize:

1. The Mayor to execute an Agreement with Huitt-Zollars, Inc. in the amount of $772,053.47 for architectural and engineering design services for the 4th Street Mobility Improvements Project (C2204) and the Downtown Bus Stop Improvements Project (C2415); and

2. A budget appropriation of $175,834.83 from the available fund balance of the Circulation System Improvement Fees Fund 350 to the Downtown Bus Stop Improvements Project (C2415).
(This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)

6. City Attorney Department
SUBJECT: Adoption of No-Fault Just Cause Eviction Ordinance No. 3042.

RECOMMENDATION: That the City Council adopt Ordinance No. 3042 titled:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OXNARD AMENDING SECTION 27-4 OF THE OXNARD CITY CODE REGARDING NO-FAULT JUST CAUSE

EVICTIONS OCCURRING AS THE RESULT OF A DEMOLITION OR SUBSTANTIAL REMODEL."
It was moved by Councilmember Perello, seconded by Councilmember Teran, to approve the recommended action as presented. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; the motion passed 7-0.

L. REPORTS

1. City Treasurer
SUBJECT: City Treasurer’s Quarterly Investment Report for the Period Ending December 29, 2023.

RECOMMENDATION: That the City Council receive and file the report. (This item did not originate in Committee.)
Phillip Molina, City Treasurer presented and was available to answer questions. No public comments were received. The report was received and filed, no formal action was required.

2. Finance Department
15 FEBRUARY 6, 2024 OXNARD CITY COUNCIL PAGE 6
SUBJECT: FY 2023-24 Budget Mid-Year Review.

RECOMMENDATION: That the City Council:

1. Receive an update on the FY 2023-24 revenue and expenditure projections for major funds,

2. Approve budget amendments within the Golf, Development Impact Fees, Contributions Trust and Facilities Maintenance, and related Funds as explained in this report. (This item did not originate in a committee.)
Javier Chagoyen-Lazaro, Chief Financial Officer presented and answered questions. Public comments were received from Manuel Herrera.

It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Valenzuela, to approve the recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.

3. Public Works Department

SUBJECT: Public Project Agreement 32400352 with Toro Enterprises, Inc., for Citywide Alley Resurfacing - Fremont North Neighborhood Alley Restoration Project, Specification No.

PW 24-11.

RECOMMENDATION: That the City Council approve and authorize:

1. A total of $4,592,368 in Project funds for the Citywide Alley Resurfacing - Fremont North Neighborhood Alley Restoration Project, Specification No. PW 24-11;

2. The Mayor to Execute an Agreement with Toro Enterprises, Inc. in the amount of $3,891,837 for the Project;

3. A Project contingency amount of $389,184 (10%) with Toro Enterprises, Inc. for a total not to exceed value of $4,281,021 for the Project;

4. A Project allocation amount of $311,347 (8%) for engineering, inspection, survey and project management; and

5. A project budget appropriation transfer in the total amount of $4,592,368 from 12 Alleyways Project No. C2111 to Citywide Alley Resurfacing Project No. C2102 within the General Fund (101) for $165,368 and the Measure O Fund (104) for $4,427,000. (This item did not originate in Committee as this is a capital improvement project specifically listed in the City's Capital Improvement Program budget, which was previously approved by the City Council.)
Michael Wolfe, Public Works Director presented and was available to answer questions. No public 16 FEBRUARY 6, 2024 OXNARD CITY COUNCIL PAGE 7
comment was received.

It was moved by Councilmember Teran, seconded by Councilmember Valenzuela, to approve the recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.

4. Public Works Department
SUBJECT: Golf Management Agreement.

RECOMMENDATION: That the City Council authorize staff to enter into negotiations with American Golf Corporation for a new Agreement to manage the River Ridge Golf Club operations.
(The Public Works and Transportation Committee was scheduled to consider this item on January 9, 2024. That meeting was canceled and the item is being brought directly to Council for action due to time constraints.)
Steve Howlett, Assistant Public Works Director presented and was available to answer questions. No public comment was received.

It was moved by Councilmember Perello, seconded by Councilmember Madrigal, to approve the recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Valenzuela, and Zaragoza voted in favor; motion passed 6-1. Councilmember Teran voted against.

5. Public Works Department
SUBJECT: First Amendment to Trade Services Agreement 32300370 with R.A. Atmore & Sons, Inc. for Citywide On-Call Abatement Services.

RECOMMENDATION: That the City Council approve and authorize the Mayor to execute a First Amendment to a Trade Services Agreement with R.A. Atmore & Sons, Inc. to increase the not to exceed amount from $200,000 to $1,400,000 through June 30, 2025, for citywide oncall abatement services. (The Public Works and Transportation Committee was scheduled to consider this item on January 9, 2024. That meeting was canceled and the item is being brought directly to Council for action due to time constraints.)
Michael Wolfe, Public Works Director was available to answer questions. No public comment was received.

It was moved by Mayor Pro Tem MacDonald, seconded by Councilmember Basua, to approve the recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.

6. Community Development Department
SUBJECT: On-Call Consulting Services for Community Development. 17 FEBRUARY 6, 2024 OXNARD CITY COUNCIL PAGE 8

RECOMMENDATION: That the City Council:

1. Approve and authorize the execution of a Second Amendment to the Agreement with Rincon Consultants, Inc. for on-call contract planning services, increasing the agreement amount by $500,000 for a total agreement amount of $1,750,000; and

2. Approve and authorize the execution of a First Amendment to the Agreement with CSG Consultants, Inc. for on-call contract planning services, increasing the agreement amount by $250,000 for a total agreement amount of $500,000. (The Community Services, Public Safety, Housing & Development Committee was scheduled to consider this item on 1/9/2024. That meeting was canceled and the item is being brought directly to Council for action due to time constraints.) Jeff Pengilley, Community Development Director and Joe Pearson II, AICP, Planning and Environmental Services Manager were available to answer questions. No public comment was received.

It was moved by Councilmember Teran, seconded by Councilmember Basua, to approve the recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, and Zaragoza voted in favor; motion passed 7-0.

7. Housing Department
SUBJECT: Accessibility Remodel Project at Colonia Site.

RECOMMENDATION: That the Board of Commissioners of the Housing Authority of the City of Oxnard:

1. Approve and authorize the Housing Director to execute a firm-fixed price contract in the amount of $2,418,020 with MDJ Management (Agreement Number A-8544) using funds from the Housing Authority of the City of Oxnard’s Business Activities Fund, for properties located at 1040, 1070-C, 1100-B, 1130 E. Colonia Road; and

2. Authorize the Housing Director to execute the work order(s) for work to be performed. (This item did not originate in Committee. The project was included in the Housing Authority of the City of Oxnard’s Capital Fund Program Five-Year Action Plan which was approved by the Board of Commissioners of the Housing Authority of the City of Oxnard on April 6, 2021.) Emilio Ramirez, Housing Director presented and answered questions. No public comment was received.

It was moved by Councilmember Valenzuela, seconded by Councilmember Teran, to approve the recommended action. VOTE: Basua, MacDonald, Madrigal, Perello, Teran, Valenzuela, Zaragoza, and Housing Authority Commissioner Andrade voted in favor; motion passed 8-0. Commissioner Vega was absent.
18 FEBRUARY 6, 2024 OXNARD CITY COUNCIL PAGE 9
M. ADJOURNMENT
There being no further business on the agenda, and without objection, Mayor Zaragoza adjourned the meeting at 8:48 p.m.

ROSE CHAPARRO JOHN C. ZARAGOZA
City Clerk Mayor
19 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.2
DATE: March 4, 2024
TO: City Council
FROM: Robert Ruben, Chief Information Officer, (805)385-7554, [email protected] SUBJECT: First Amendment to Agreement No. 32400308 with NEOGOV for HR Software.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute a First Amendment to Agreement 32400308 with NEOGOV extending services through June 30, 2027, and increasing the value of the agreement from $128,548 to $638,287 for the continued use of Human Resources Management System (HRMS) software.

BACKGROUND
The City has utilized various modules of the NEOGOV Human Resources Management System (HRMS) software since 2016. NEOGOV’s HRMS solution was selected on the basis of its ease of use for job applicants and human resource professionals, as well as its fully-integrated suite of HRMS applications for government. The majority of local governments of any significant size are standardized on the NEOGOV platform.

In October 2016, the City entered into Agreement No. 7640-16-HR with NEOGOV for a subscription to its online job applicant tracking system called Insight. This product provides recruitment, selection, applicant tracking and reporting to streamline the hiring process. In 2017, the subscription was expanded via Agreement No. 7859-17-HR to include an employee performance evaluation module called Perform, which replaced manual systems and provided for tracking of progress on measured organizational alignment and progress against goals. Additional modules were added in June 2021 via Agreement No. 9295-21-HR and included a learning management system (Learn), a product for new hire testing (Biddle), an employee onboarding system (OnBoard), and other ancillary module subscriptions that further integrated human resources functions into the City’s systems. A texting feature is currently being added to enable the City’s recruiters to connect more quickly and frequently with job candidates.

In December 2023, the City Council approved a new agreement in the amount of $128,548.44 with the vendor for the current fiscal year. The Council was also notified that the IT Department will be taking over administration of this agreement. In preparation for the upcoming renewal of services in June 2024, the vendor prepared a three-year projection of costs for the use of the NEOGOV software including Perform, Onboard, Learn, Insight, Biddle, and all ancillary modules as well as the new texting feature. There is a 6.5% annual increase in the price of the services as indicated in the table below.

Fiscal Year Cost
2024-25 $144,847.03
2025-26 $154,262.09
2026-27 $164,289.12
Contingency (10%) $46,339.82
20 Total $509,738.06
A 10% contingency in the amount of $46,339.82 will account for increases in services or user licenses as needed without any disruption in services. Also, as the functionality of the City’s ERP system begins to accommodate human resources functions, additional requirements may be needed from the vendor. The new not to exceed amount of this agreement will be $638,286.50.

STRATEGIC PRIORITIES
This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT
Funding for these services will be requested in the recommended budget of each fiscal year as part of the annual operating budget of the Information Technology Fund.

For Finance Use Only: Information Technology Fund (Org. 7311801 Obj. 53001)

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Gary Krumian, Programmer Analyst

ATTACHMENTS

1. NEOGOV First Amendment 32400308

2. NEOGOV Agreement

3. Presentation
21 Agreement No. 32400308

FIRST AMENDMENT TO NEOGOV SERVICES AGREEMENT
This First Amendment (“First Amendment”) to the NEOGOV Services Agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, this 13th day of February 2024, by and between the City of Oxnard, a municipal corporation (“City”), and GovernmentJobs.com, Inc. dba NEOGOV (“NEOGOV”). This First Amendment amends the Agreement entered into on December 19, 2023 by City and NEOGOV.

WHEREAS, the City and NEOGOV entered the Agreement wherein NEOGOV provided the City subscriptions to various Human Resources Management services; and WHEREAS, the City has access to the services through June 30, 2024; and WHEREAS, the City desires to access additional services from NEOGOV through June 30, 2027.

NOW, THEREFORE, City and NEOGOV agree as follows:

1. The NEOGOV ORDER FORM detailing the services (the “Services”) provided by NEOGOV to the City along with the annual fee schedule is set forth in “Exhibit A” attached hereto and incorporated herein by this reference. The City shall have access to the Services until June 30, 2027.

2. The total value of the Agreement is increased from the current amount of “$128,548.44” to “$638,286.50”. This amount includes “$46,339.82” as a contingency amount to account for possible increased future needs for more services or licenses.

3. The parties agree that this Agreement may be transmitted and signed by electronic signature by either/any or both/all parties, and that such signature shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.

4. As so amended, the Agreement remains in full force and effect. [Signatures on the next page]
DocuSign Envelope ID: 60673B3D-530F-4A34-80EC-D048071653DB 22 Agreement No. 32400308
IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first written above.

CITY OF OXNARD NEOGOV
☐ John C. Zaragoza, Mayor Date Alex Chun, CFO Date
☐ Alexander Nguyen, City Manager
☐ Jennifer Yates, Purchasing Manager
Shane Evangelist, CEO Date
ATTEST:
__________________________ ____________
Rose Chaparro, City Clerk Date
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney
DocuSign Envelope ID: 60673B3D-530F-4A34-80EC-D048071653DB 2/20/2024 | 9:45 AM PST
2/14/2024 | 12:51 PM PST
2/14/2024 | 12:56 PM PST
23 NEOGOV ORDER FORM
NEOGOV:

GovernmentJobs.com, INC. (dba “NEOGOV”)
2120 Park Place, Suite 100
El Segundo, CA 90245
[email protected]
Customer Name & Address:

City of Oxnard
300 W. 3rd Street
Oxnard, CA 93030
Quote Creation Date: 02/13/2024 Contact Name: Gary Krumian Quote Expiration Date: 60 days from Quote Creation Contact Email: [email protected] Payment Terms Annual. Net 30 from NEOGOV invoice. FTE:

Subscription Start Date: 07/01/2024
Subscription Term (months): 36
Fee Summary
Service Description Term Term Fees
Insight Enterprise Subscription (IN) 07/01/2024 - 06/30/2025 $30,743.88 Biddle Software 07/01/2024 - 06/30/2025 $7,453.81
Perform Subscription (PE) 07/01/2024 - 06/30/2025 $16,457.57 Position Control Integration 07/01/2024 - 06/30/2025 $3,354.75 Onboard Subscription (ON) 07/01/2024 - 06/30/2025 $22,523.79 New Hire Integration 07/01/2024 - 06/30/2025 $3,634.31
Learn Subscription (LE) 07/01/2024 - 06/30/2025 $48,909.04 Employee Import into PE/ON 07/01/2024 - 06/30/2025 $3,354.75 API - Learn Course Management Integration 07/01/2024 - 06/30/2025 $3,354.75 Single Sign-On Integration (SSO) 07/01/2024 - 06/30/2025 $2,739.71 Candidate Text Messaging (CTM) 07/01/2024 - 06/30/2025 $2,320.67 2024-2025 Total: $144,847.03
Insight Enterprise Subscription (IN) 07/01/2025 - 06/30/2026 $32,742.23 Biddle Software 07/01/2025 - 06/30/2026 $7,938.30
Perform Subscription (PE) 07/01/2025 - 06/30/2026 $17,527.32 Position Control Integration 07/01/2025 - 06/30/2026 $3,572.81 Agreement No. 32400308

EXHIBIT A
DocuSign Envelope ID: 60673B3D-530F-4A34-80EC-D048071653DB 24 Onboard Subscription (ON) 07/01/2025 - 06/30/2026 $23,987.84 New Hire Integration 07/01/2025 - 06/30/2026 $3,870.54
Learn Subscription (LE) 07/01/2025 - 06/30/2026 $52,088.13 Employee Import into PE/ON 07/01/2025 - 06/30/2026 $3,572.81 API - Learn Course Management Integration 07/01/2025 - 06/30/2026 $3,572.81 Single Sign-On Integration (SSO) 07/01/2025 - 06/30/2026 $2,917.79 Candidate Text Messaging (CTM) 07/01/2025 - 06/30/2026 $2,471.51 2025 - 2026 Total: $154,262.09
Insight Enterprise Subscription (IN) 07/01/2026 - 06/30/2027 $34,870.47 Biddle Software 07/01/2026 - 06/30/2027 $8,454.29
Perform Subscription (PE) 07/01/2026 - 06/30/2027 $18,666.59 Position Control Integration 07/01/2026 - 06/30/2027 $3,805.04 Onboard Subscription (ON) 07/01/2026 - 06/30/2027 $25,547.05 New Hire Integration 07/01/2026 - 06/30/2027 $4,122.13
Learn Subscription (LE) 07/01/2026 - 06/30/2027 $55,473.85 Employee Import into PE/ON 07/01/2026 - 06/30/2027 $3,805.04 API - Learn Course Management Integration 07/01/2026 - 06/30/2027 $3,805.04 Single Sign-On Integration (SSO) 07/01/2026 - 06/30/2027 $3,107.45 Candidate Text Messaging (CTM) 07/01/2026 - 06/30/2027 $2,632.16 2026 - 2027 Total: $164,289.12
Total: $463,398.24
Agreement No. 32400308
DocuSign Envelope ID: 60673B3D-530F-4A34-80EC-D048071653DB 25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
First Amendment to Agreement 32400308 with
NEOGOV for HR software and management solutions
City Council
March 4, 2024
Rob Ruben, CIO
41 That the City Council approve and authorize the Mayor to execute a First Amendment to Agreement No. 32400308 with NEOGOV extending services through June 30, 2027, and
increasing the value of the agreement from $128,548 to
$638,287 for the continued use of Human Resources
Management System (HRMS) software.

RECOMMENDATION 2
42 • In October 2016, the HR Department began using the vendor’s online services for the City’s job application processing system • In May 2017 the system was expanded to included an employee performance evaluation module and other performance tracking software
• Further additions were made in June 2021 for new hire testing, online training and employee onboarding
• In December 2023, Council approved the current agreement for services through June 30, 2024
BACKGROUND 3
43 • NEOGOV’s solutions are class-leading and in use by various government organizations in over 13,000 public sector agencies • The City requires a modern comprehensive HR system to integrate its recruiting efforts, onboarding of new hires, manage employee performance, provide training and staff development, manage employee information and an up-to-date policy
management system
• With the City’s adoption of the Tyler Munis ERP system, NEOGOV’s modules integrate with the Tyler Human Capital Management System to create a cohesive HR system
NEEDS AND DETAILS 4
44 • Over the next 3 fiscal years, the NEOGOV system is expected to cost $436,398
• To accommodate additional needs and future expansion of functionality tied to the City’s ERP implementation, staff is requesting a 10% contingency of $46,340 to cover additions to the system
• The requested not-to-exceed value of this First Amendment is $638,287
• Funds for this system will not require additional expenditures above those approved in the adopted budget. The licensing costs for the use of NEOGOV systems will be charged to authorized appropriations in the Information Technology department
NEEDS AND DETAILS 5
45 That the City Council approve and authorize the Mayor to execute a First Amendment to Agreement No. 32400308 with NEOGOV extending services through June 30, 2027, and
increasing the value of the agreement from $128,548 to
$638,287 for the continued use of Human Resources
Management System (HRMS) software.

RECOMMENDATION 6
46 QUESTIONS
7 47

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.3
DATE: March 4, 2024
TO: City Council
FROM: Robert Ruben, Chief Information Officer, (805)385-7554, [email protected] SUBJECT: Third Amendment to Agreement 32300297 with Kore1 for IT Consulting and Recruiting Services.

RECOMMENDATION
That City Council approve and authorize the Mayor to execute a Third Amendment to Professional Services Agreement 32300297 with Kore1 LLC to increase the value of the agreement from $500,000 to $950,000 through June 30, 2025, for information technology consulting and recruitment services.

The Finance & Governance Committee approved 3-0 on February 13, 2024, to approve the staff recommendation and to forward the item for Council approval.

BACKGROUND
Kore1 is a leading recruitment agency that provides Information Technology workforce management services and expertise. The current job market continues to provide challenges in finding and hiring appropriate talent. This has been a nationwide issue and not something that is unique to the City of Oxnard. Kore1 possesses the expertise to locate, recruit, and screen IT candidates to come to the City either as consultants or full-time employees. The IT Department is actively recruiting technology personnel in its quest to serve the needs of the City, its residents and its businesses.

Since entering into an agreement with the City on March 1, 2023, the vendor has provided the IT Department with several IT professionals who have played critical roles in working with existing staff to gather requirements, design solutions, build test and implement several technology projects throughout the City. Of the over 30 projects on IT's FY23-24 project list spanning across various departments including Police, Fire, Public Works and Billing and Licensing, more than half have either been completed or have progressed beyond the initial stages, which could not have been accomplished without the Kore1 staffing. These projects include remediating several key audit findings from prior years.

In July 2023, Council approved extending the contract amount with the vendor from $200,000 to $500,000. As of January 2024, the professional services rendered by the vendor amount to approximately $325,000. It is important that the IT Department be able to have uninterrupted access to the vendor's services for the remainder of the current fiscal year and may need to do so in the next fiscal year as well.

The IT Department is also actively recruiting to fill its vacancies. The vendor has the ability to search and locate professionals from a wide pool of applicants, spanning many localities and industries. The consultants who have been working on many of the department's projects are themselves able to apply for the vacant positions and become employees of the City. Having the uninterrupted services of the vendor allows the IT Department to fill some of its extremely important vacant positions necessary to continue providing technology services to City staff, residents and businesses.

STRATEGIC PRIORITIES
48 This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT
There is sufficient funding available from Measure O in the FY 2023-24 Adopted Budget. Funding for FY 2024-25 will be included in the recommended budget of the Information Technology Fund. The estimated spending plan by fiscal year and funding source is as follows:

FY 2023-24 FY 2024-25
Measure O (Fund 104) $600,000 $0
Information Technology
(Fund 731) $0 $350,000
Total $600,000 $350,000
For Finance Use Only: Measure O (Org. 1041801 Obj. 53200) Project M2402; Information Technology Fund (Org. 7311801 Obj. 53200)

COMMITTEE OUTCOME
The Finance & Governance Committee approved 3-0 on February 13, 2024, to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Gary Krumian, Programmer Analyst

ATTACHMENTS

1. Kore1 Third Amendment

2. Kore1 Second Amendment

3. Kore1 First Amendment

4. Kore1 Agreement
49 Agreement No. 32300297

THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Third Amendment (“Amendment”) to the Professional Services Agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, this 12th day of January 2024, by and between the City of Oxnard, a municipal corporation (“City”), and Kore1, LLC, (“Kore1”, or “Consultant”). This Third Amendment amends the Second Amendment entered into on July 12, 2023 which further amended the First Amendment entered into on June 12, 2023 which further amended the Agreement entered into on March 22, 2023 by City and Consultant.

City and Consultant agree as follows:

1. The amount listed in Section 6 of the Cover Page of the Agreement is amended from “$500,000” to “$950,000.”

2. Section 5 of the Cover Page of the Agreement is amended from an agreement ending date of “12/31/2024” to “6/30/2025”.

3. The Parties agree that this Agreement may be transmitted and signed by electronic signature by either/any or both/all parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.

4. As so amended, the Agreement remains in full force and effect. [Signatures on the next page]
DocuSign Envelope ID: 0B434A65-B203-4CC7-AAA3-5297AA40AC4A 50 IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first written above.

CITY OF OXNARD Kore1, LLC
John Zaragoza, Mayor Date Steve Quarles, CEO Date

Thomas Kenaley, CSO Date
ATTEST:

Rose Chaparro, City Clerk Date
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney
DocuSign Envelope ID: 0B434A65-B203-4CC7-AAA3-5297AA40AC4A 2/6/2024 | 2:19 PM PST
2/7/2024 | 7:25 AM PST
2/6/2024 | 9:47 AM PST
51 52
53 Agreement No. 32300297

FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This First Amendment (“Amendment”) to the Professional Services Agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, this 12th day of June 2023, by and between the City of Oxnard, a municipal corporation (“City”), and Kore1, LLC, (“Kore1”, or “Consultant”). This First Amendment amends the Agreement entered into on March 22, 2023 by City and Consultant.

RECITALS
WHEREAS, City requires services from Consultant as specified in the Agreement for an additional amount of $100,000.

NOW Therefore City and Vendor agree as follows:

1. The value of this Agreement is increased from $100,000 to $200,000.

2. The Parties agree that this Agreement may be transmitted and signed by electronic signature by either/any or both/all parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.

3. As so amended, the Agreement remains in full force and effect.

DocuSign Envelope ID: BCF1D8A3-56E9-4C2F-B168-C44F5C418ADA 54 IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first written above.

CITY OF OXNARD Kore1, LLC
Jennifer Yates, Purchasing Manager Date Steve Quarles, CEO Date

Thomas Kenaley, CSO Date
ATTEST:

Rose Chaparro, City Clerk Date
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney
DocuSign Envelope ID: BCF1D8A3-56E9-4C2F-B168-C44F5C418ADA 6/15/2023 | 3:50 PM PDT
6/16/2023 | 7:52 AM PDT 6/16/2023 | 1:48 AM PDT
6/15/2023 | 3:51 PM PDT
55 AGREEMENT FOR PROFESSIONAL SERVICES

COVERPAGE
(I) Agreement Start Date: March 1, 2023
(2) Consultant: Kore!, LLC
(3) Services: Information Technology Recruitments
(4) Schedule of Services: See Scope ofServices
(5) Agreement Ending Date: 12/31/2024
(6) Total Agreement Amount: $100,000
(7) City'sProject Manager: ClifBrady
(8) Consultant's Project Manager: Tom Kenaley
(9) Insurance Coverage: INS-B
(I 0) Addresses for Notice:

FOR CONSULTANT:
530 Technology Dr. #150
Irvine, CA 92618
Attn: Tom Kenaley
(11) Contact Emails:

CONSULTANT'S PROJECT
MANAGER:
tomk@kore I .com
FOR CITY:
300 W 3'd St.

Oxnard, CA 93030
Attn: ClifBrady
CITY'S PROJECT MANAGER:

[email protected]
Agreement No. 32300297
The Agreement for Professional Services is attached hereto and incorporated herein by this reference. The following exhibits are also attached hereto and incorporated herein by this reference into the Agreement:

X Scope of Services Exhibit
X Fees Exhibit
X Insnrance Exhibit (INS-B)
X ExhibitB
AGREEMENT FOR PROFESSIONAL SERVICES (V-01/29/21)
56 Agreement No. 32300297

AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is entered into in Ventura County, California, on the date that is written as "( 1) Agreement Start Date" on the Cover Page, which is attached hereto and incorporated herein by this reference. This Agreement is entered by and between the City of Oxnard ("City") and the person or entity listed as "(2) Consultant" on the Cover Page, subject to the following terms and conditions:
l. Scope of Services. Consultant shall provide to City the services listed as "(3) Services" on the Cover Page (the "Services"). Consultant shall provide the Services during the term of this Agreement, as set forth below, according to the schedule written as "(4) Schedule of Services" on the Cover Page, and as further explained in the Scope of Services Exhibit, which is attached hereto and incorporated herein by this reference. In the event of any conflict between the terms of this Agreement and any incorporated document(s), the terms of this Agreement shall control.

2. Standard of Performance. Consultant shall undertake and complete the Services to conclusion using the standard of care, skill and diligence normally provided by a professional person in the performance of similar consulting services.

3. Correction of Errors. Consultant shall correct, at its expense, all errors which may be disclosed during review of the Services. Should Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be paid by Consultant.

4. Term. This Agreement shall begin on the date that is written as "(l) Agreement Start Date" on the Cover Page and shall end on the date that is written as "(5) Agreement Ending Date" on the Cover Page. Time is of the essence in this Agreement.

5. Compensation. For the Services performed during the term of this Agreement, City shall pay Consultant an amount not to exceed the amount that is listed as "(6) Total Agreement Amount" on the Cover Page, at the rates listed in Rates and Costs Exhibit, attached hereto and incorporated herein by this reference. The rates in Rates and Costs Exhibit shall be in effect through the end of this Agreement. Except as otherwise expressly provided in this Agreement, City shall not be responsible for expenses incurred by Consultant in performing the Services.

6. Invoices. Consultant shall submit a payment request to City by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Each invoice must also list the current balance on the Agreement, including that invoice, as well as the months remaining on the term of the Agreement. Invoices may be emailed to: [email protected]. City will pay Consultant Direct Hire Fees and fees for Contract Services provided pursuant to this Agreement and any applicable Work Order, and shall reimburse Consultant for all pre-authorized incidental expenses incurred in providing said services. Payments not made in accordance with this Agreement or the applicable Work Order, as applicable, shall incur interest on the outstanding balance ofat the lesser of 1.5% per month or the maximum rate allowed by law. Notwithstanding anything herein to the contrary, Consultant expressly reserves the right to cease providing services if any payment is not timely made.

City agrees to pay all applicable sales, use, excise, and other value added taxes. Invoices are payable to: Consultant Professionals LLC, P.O. Box 80632, City of Industry, CA 91716-8412, (ACH instructions shall be sent under separate cover). City acknowledges and agrees that it has no legal or equitable defense for failure to pay any fees or invoiced time, including, but not limited to, any rights of offset.

7. Acceptance of Payment. Consultant's acceptance of final payment made pursuant to this Agreement shall constitute a release of City from all claims and liabilities for compensation to Consultant for anything completed, finished or relating to the Services. City's payment shall not constitute nor be deemed a release of the responsibility and liability of Consultant for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by City for any defect or error in the Services performed by Consultant and its employees, agents and subcontractors. Consultant shall provide City with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by Consultant or materials or products provided to City by Consultant, Consultant shall pay the sales tax. City shall not reimburse Consultant for sales taxes paid by Consultant.

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8. Non-Appropriation of Fnnds. Payments to be made to Consultant by City for the Services performed within the current fiscal year are within the current fiscal budget and within an available, nnexhausted and nnencumbered appropriation of City. In the event City does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the last fiscal year in which City appropriated sufficient funds and shall automatically terminate at that fiscal year's conclusion.

9. Coordination of Services. The Services shall be coordinated with the person in the position listed in "(7) City's Project Manager" on the Cover Page, subject to the direction of the City Manager and Department Director. Consultant hereby designates the person in the position listed in "(8) Consultant's Project Manager" on the Cover Page as the person responsible for the Services who shall coordinate with City's Project Manager in making binding decisions in line with this Agreement on behalf of Consultant.

10. Personnel. Should any of Consultant's employees, assigns or subcontractors not conduct him- or herself appropriately, as determined by the City's Project Manager, in the process of providing the Services or any portion thereof, the City's Project Manager may notify the Consultant's Project Manager, who shall immediately handle the problem, as determined appropriate by him or her, such that the problem does not persist. l l. Additional Work. City may request additional specified work nnder this Agreement. The City's Project Manager must authorize all such work in writing before commencement. Consultant shall perform such work, and City shall pay for such additional work, in accordance with Rates and Costs Exhibit. Should the work uot fall nnder any such listed rate or cost, Consultant shall submit a quote for all additional work, which the City's Project Manager must approve in writing by before any such work may commence. The City shall compensate Consultant for any work that does not fall nnder a rate or cost listed in the Rates and Costs Exhibit, and for which Consultant did not obtain the City's Project Manager's written approval before work commenced, as determined by the City's Project Manager in his or her sole discretion.

12. Audit. City shall have the option of inspecting, auditing and/or reproducing all records and other written materials used by Consultant in preparing its billings to City. Consultant will promptly furnish all documents requested by City. Additionally, if this Agreement is in excess of$10,000, the State Auditor may examine and audit Consultant for a period of 3 years after fmal payment nnder the Agreement. Regardless of whether a State audit is permitted, Consultant shall maintain and preserve all such records for a period of at least 3 years after final payment nnder the Agreement. Consultant shall include a copy of this Section 12 in all contracts with its subcontractors, and Consultant shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or City.

13. Termination. City may terminate this Agreement at any time, with or without cause and without penalty, upon 15 days prior written notice. Such termination shall be effective on the date specified in the notice, or if no date is specified, then IO calendar days from the date of delivery or mailing of such notice. Consultant may terminate this Agreement at any time, with or without cause and without penalty, upon 30 days prior written notice.

Such termination shall be effective on the date specified in the notice, or if no date is specified, then IO calendar days from the date of delivery or mailing of such notice and only if all assignments accepted by Consultant have been completed before the date of termination. In the event of termination of this Agreement by either party due to no fault or failure of performance by Consultant, City shall pay Consultant compensation for all Services satisfactorily completed in accordance with all of the terms and provisions of this Agreement, as determined by the City, before the effective date of termination; provided, in no event shall the Consultant receive an amount exceeding that which would have been paid to Consultant for the full performance of the Services.

14. Hold Harmless, Defense and Indemnity.

City shall indemnify, defend, and hold harmless Consultant and its officers, directors, employees and agents from and against any and all losses, claims, damages, liabilities, obligations, penalties, judgments, awards, costs, expenses and disbursements, including, without limitation, the costs, expenses (including, without limitation, all attorney's fees and costs), and disbursements, as and when incurred, of investigating, preparing or defending any action, suit, proceeding or investigation asserted, caused, relating to, based upon, arising out of, or in connection with (a) any breach by City or its affiliates or its officers, directors, employees, agents or consultants of this Agreement, including, but not limited to, any breach of any representation or warranty herein; (b) gross negligence, recklessness

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or intentional or willful misconduct on the part of City or its affiliates, officers, directors, employees, agents or consultants; (c) any claims arising out of or relating to any actions or omissions of City or any of City's affiliates, officers, directors, employees, agents or consultants; ( d) any claims based on any alleged action of Consultant in securing, attempting to secure, or not securing, any placement of a worker or candidate for City; ( e) any claims for property damage, injury, or death, including theft, in any way alleged to arise from the performance of any work by any Worker; (t) Consultant's use of or reliance on any inaccurate or incomplete written information provided by City; (g) any claims, actions or proceedings by any Worker or Candidate arising from or relating to allegations that an agent, representative, director, consultant, shareholder, member, partner, officer, supervisor or employee of City engaged in conduct in violation of Title VII of the Civil Rights Act, the Age Discrimination in Employment Act, the Americans with Disabilities Act or any other Federal or state statute or regulation; or (h) any claim that either party's personnel had a joint or co-employment relationship with one another, in performing services hereunder, including without limitation, any allegation, claim or action threatened or brought concerning wages, bonuses, overtime pay, employee benefits, wage deductions, expense reimbursement, employment discrimination, breach of contract, severance, unemployment, and all other claims, including for penalties, that employees may bring against employers.

To the extent permitted by law, Consultant will defend, indemnify, and hold City and its parent, subsidiaries, directors, officers, agents, representatives, and employees harmless from all claims, losses, and liabilities (including reasonable attorneys' fees) to the extent caused by (a) Consultant's breach ofthis Agreement; (b) Consultant's failure to discharge its duties and responsibilities set forth in this Agreement; or ( c) the gross negligence or willful misconduct of Consultant or Consultant's officers, employees, or authorized agents in the discharge of those duties and responsibilities.

15. Insurance. Consultant shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within the insurance document stated in "(9) Insurance Coverage" on the Cover Page and in the Insurance Exhibit, which is attached hereto and incorporated herein by this reference, unless the City's Risk Manager waives, in writing, the requirement that Consultant obtain and maintain such insurance coverages. Consultant shall, before performance of any Services, file with the City's Risk Manager evidence of insurance coverage as specified in "(9) Insurance Coverage" on the Cover Page and in the Insurance Exhibit.

Maintenance of insurance coverages by Consultant is a material element of this Agreement. Consultant's failure to maintain or renew insurance coverages or to provide renewal evidence, and any lapse in insurance coverage, may be considered a material breach of this Agreement.

16. Documents and Materials.
a. All final computations, exhibits, files, plans, correspondence, reports, drawings, designs, data, photographs, specifications, information, images, video files, media, or other deliverables prepared, created, drawn, calculated, photographed or developed by Consultant pursuant to this Agreement ("Documents and Materials") shall be the City's property without restriction or limitation upon its use, duplication or dissemination. All Documents and Materials shall be considered "works made for hire," and all Documents and Materials and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of the City without restriction or limitation upon their use, duplication or dissemination by the City. Consultant shall not obtain or attempt to obtain copyright protection as to any Documents and Materials. Consultant hereby assigns to the City all ownership and any and all intellectual property rights to the Documents and Materials that are not otherwise vested in the City pursuant to this Section 16. b. Consultant shall deliver all Documents and Materials to City's Project Manager upon completion of the Services or termination of this Agreement without additional cost or expense to the City. Additionally, anytime at City's request, City shall be entitled to possession of, and Consultant shall furnish to City's Project Manager within IO calendar days, any or all of the Documents and Materials without additional cost or expense to the City. In both situations, if Consultant prepares Documents and Materials on a computer, Consultant shall provide City with said Documents and Materials both in a printed format and in an electronic format that is acceptable to the City. Consultant may retain copies of these Documents and Materials but must request permission from the City before use, duplication or dissemination of these Documents and Materials for any purpose other than for the Services provided to the City pursuant to this Agreement.

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c. Any substantive modification of the Documents and Materials by City staff or any use of the completed Documents and Materials for other City projects, or any use of incomplete Documents and Materials, without the written consent of Consultant, shall be at City's sole risk and without liability or legal exposure to Consultant.
d. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of tbe Services and tbe production of all Documents and Materials, and tbat the City has full legal title to and the right to use, duplicate or disseminate the Documents and Materials. e. This Section 16 shall survive the termination of this Agreement.

17. Confidentiality oflnformation.
a. For the purposes of this Agreement, "Confidential Information" means all information, in whatever form transmitted, relating to the past, present or future business affairs of the City, including without limitation, (i) technical information, including patent, copyright, trade secret, and otber proprietary information, techniques, sketches, drawings, models, inventions, processes, apparatus, equipment, algorithms, software programs, software source documents, and formulas; or (ii) non-technical information, including without limitation finances, financial and accounting data and information, suppliers, customers, customer lists, purchasing data and any otber information belonging to the City or to a third party whose information is in tbe City's possession or control under obligations of confidentiality, and which is disclosed to Consultant or is developed by Consultant in whole or in part at tbe City's expense.
b. All Documents and Materials shall be considered Confidential Information and shall not be reproduced, transmitted, disclosed or used by tbe Consultant without tbe written consent of tbe City, except as may be necessary for Consultant to fulfill its obligations to the City. c. Notwithstanding tbe above, tbese limitations shall not apply to information tbat (i) is already known to Consultant at the time of tbat information's disclosure or becomes publicly known through no wrongful act or omission of Consultant, (ii) is communicated to a !bird party with tbe express written consent of City and is not subject to restrictions on further use or disclosure, (iii) is independently developed by Consultant and has no relation to this Agreement, or (iv) is required by law, court order, court-issued subpoena or other legal process to be disclosed; provided, however, that before making such disclosure, Consultant shall immediately provide City witb written notice and a reasonable opportunity for City to object to tbe disclosure or to take action to maintain the confidentiality of the information, unless such prior disclosure is legally impermissible. d. Consultant shall use reasonable care to protect tbe Confidential Information. In the event of a breach or threatened breach of this Agreement, City shall be entitled to obtain an injunction prohibiting any such breach, the costs of which shall be paid by Consultant. Any relief granted shall be in addition to and not in lieu of any otber legal or equitable relief, including money damages. The parties acknowledge tbat Confidential Information is valuable and unique and that disclosure of the Confidential Information in breach of this Agreement may result in irreparable injury to tbe City.
e. Otber tban an obligation upon tbe City to deal in good faitb, tbe City makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under Ibis Agreement or for any business decisions made by Consultant in reliance on any Confidential Information disclosed under Ibis Agreement.
f. City agrees tbat City shall have the same obligations contained in this Section as Consultant and tbat tbe defmition of Confidential Information set fortb above shall also apply to Consultant's information. g. This Section 17 shall survive the termination of this Agreement.

18. Independent Contractor. Consultant is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its employees or agents shall have control over the conduct of Consultant or any of its employees, except as stated in Ibis Agreement. Consultant has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting Consultant, and it is free to dispose of all portions of its time which it is not obligated to devote to City in

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such a manner and to such persons, fmns, or corporations as Consultant wishes except as expressly provided in this Agreement. This Agreement shall not be interpreted to prevent or preclude Consultant from rendering any services for Consultant's own account or to any other person or entity as Consultant in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services Consultant shall perform for the City. Except as City's Project Manager specifies in writing, Consultant and its employees and agents have no authority, express or implied, to act on behalf of City in any capacity, to incur any debt, obligation or liability on behalfofCity, bind City in any manner, or otherwise act on behalfofCity as an agent. Consultant and its employees are not employees of City. Consultant and its employees are not entitled to receive from City any ofthe benefits or rights afforded employees of City, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers' compensation insurance benefits. Consultant shall not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall be solely responsible for, and shall save City harmless from, all matters relating to the payment of Consultant's subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer-employee relations, as applicable. City shall have the right to offset against the amount of any compensation due to Consultant under this Agreement any amount due to City from Consultant as a result of its failure to promptly pay to City any reimbursement or indemnification arising under this Section I 8.

19. Nondiscriminatory Employment. Consultant shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status. Consultant understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, Consultant shall be responsible for such subcontractor's compliance with this Section 19.

20. Consultant's Representations. Consultant represents, covenants and guarantees that: a) Consultant is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perform the Services in accordance with the terms and conditions set forth in this Agreement; b) there are no obligations, committnents, or impediments of any kind that will limit or prevent Consultant's full performance under this Agreement; c) to the extent required by the standard of practice, Consultant has investigated and considered the scope of Services performed, has carefully considered how the Services should be performed, and understands the facilities, difficulties and restrictions attending performance of the Services under this Agreement.

21. Compliance with Laws. Both City and Contractor agree to follow all applicable local, state, and federal employment and safety laws. City and Contractor further agree to fully cooperate with each other to ensure that all applicable laws are adhered to, including but not limited to, laws governing wage and hour requirements, employee benefits, discrimination, retaliation, equal opportunity laws, disability laws, harassment prevention, meal and rest breaks for hourly/non-exempt employees, and laws governing employee screening, testing, and background checks.

With respect to meal and rest breaks in California, City will ensure that Workers are provided with the required meal and rest breaks, which include a minimum of two I 0-minute rest breaks and a 30-minute meal period in accordance with the Consultant Meal and Rest Break Policy attached hereto as Exhibit XX. For any other state or locality that requires meal and/or rest breaks, City shall, likewise, ensure the same is complied with by Workers.

22. City Responsibilities and Mutual Obligations. City shall have no liability to pay any amounts to Workers, or otherwise provide Workers with benefits and/or pay or withhold any payroll taxes imposed on amounts earned by Workers. City shall be solely responsible for training the Workers with respect to all policies, practices and other guidelines related to the City, generally, and to the subject job and worksite, specifically. City shall provide a safe worksite and safe working conditions in compliance with all federal, state and local laws, including, without limitation, OSHA (if applicable), and shall allow Consultant to perform an annual safety audit of any sites/programs to which it sends Workers as required by law, by Consultant's insurance carriers, and/or in accordance with best practices. City shall not ask or permit Workers to use any vehicle or entrust them with unattended premises, cash, checks, keys, credit cards, merchandise, confidential or trade secret information,

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negotiable instruments, or other valuables without the prior written permission of Consultant. City shall not permit or cause Workers to perform any work activities other than those specifically set forth in the applicable Work Order.

City shall give Consultant prompt notice should any Worker: (i) fail to follow or abide by these policies, practices, and guidelines; (ii) engage in conduct in violation of Title VII of the Civil Rights Act, the Age Discrimination in Employment Act, the Americans with Disabilities Act or any other federal, state, or local statute or regulation; or (iii) engage in any other acts of misconduct. Further, City shall provide Workers with all necessary materials and resources to perform the services consistent with the subject job description. Further, consistent with Section C.3. of this Agreement, City shall be solely responsible for preventing any claims, actions, or proceedings related to a Worker arising from claims that an agent, officer, supervisor or employee of City, other than employees, agents or officers of Consultant, engaged in conduct in violation of Title VII of the Civil Rights Act, the Age Discrimination in Employment Act, the Americans with Disabilities Act or any other federal, state, or local statute or regulation.

The parties agree to cooperate fully and promptly, and to provide any assistance necessary to the other party which may relate to City, Consultant, any Worker, or any Candidate. The parties shall timely and promptly provide each other (and their attorneys and/or insurers) with copies of any summonses, notices, subpoenas, or other legal documents which involve or relate to Consultant or any Worker or Candidate. City and Consultant affrrm and agree that they are equal employment opportunity employers and are in full compliance with any and all applicable antidiscrimination laws, rules, and regulations. City and Consultant agree not to harass, discriminate against, or retaliate against any employee or worker of the other because of his or her race, national origin, age, sex, religion, disability, marital status, or other category protected by law, or permit the same; nor shall either party cause or request the other party to engage in such discrimination, harassment, or retaliation or to violate any Applicable Law. In the event of any complaint of unlawful discrimination, harassment, or retaliation by any Worker or Candidate, City and Consultant agree to cooperate in the prompt investigation and resolution of such complaint.

Further, City and Consultant agree that for purposes of all statutory and regulatory requirements for employee leaves of absence, including, without limitation, the Family and Medical Leave Act and any similar state or local law, City and Consultant shall cooperate in compliance with any such requirements. City agrees to use its best efforts to reinstate Workers and Candidates who are entitled to return to performing services following a mandated and lawful leave.

Further, City represents and warrants that it will and does comply with the California Consumer Privacy Act and shall provide all required notices to all individuals required under such Act. City shall defend, indemnify, and hold Consultant harmless from any violation or alleged violation of the California Consumer Privacy Act or any other data privacy or protection law or regulation which may be asserted as a result of a violation of this provision.

22. Conflict of Interest. If, in performing the Services set forth in this Agreement, Consultant makes, or participates in, a "governmental decision" as described in Title 2, Section 18704 of the California Code of Regnlations, or performs the same or substantially all the same duties for City that would otherwise be performed by a City employee holding a position specified in City's conflict of interest code, Consultant shall be subject to City's conflict of interest code, the requirements of which include the filing of one or more statements of economic interests disclosing the relevant financial interests of Consultant's personnel providing the Services set forth in this Agreement. Furthermore, Consultant shall not to accept any employment or representation during the term of this Agreement or within 12 months after completion of the Services which is or may likely make Consultant "fmancially interested," as provided in California Government Code Sections 1090 and 87100, in any decisions made by City on any matter in connection with which Consultant has been retained pursuant to this Agreement.

23. Fictitious Name. If Consultant has a fictitious name, Consultant shall submit to City a new Fictitious Business Name Statement approved by any California county before Consultant's prior Fictitious Business Name Statement expires if such expiration may occur during the term of this Agreement, including any term amendment.

24. Non-Assignability. This Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's personnel's unique competence, experience and specialized personal knowledge. Consultant shall not assign or transfer any interest in this Agreement or any part thereof, whether by assignment or novation, without City's prior written consent, which may be withheld for any reason or for no reason at all. Any purported assignment without written consent shall be null, void, and of no effect, and Consultant shall hold harmless, defend and indenmify Indenmitees from and against all Claims arising from or relating to any unauthorized assignment.

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25. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the heirs, executors, administrators, successors and assigns of Consultant.

26. Applicable Law; Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California's choice of law rules.

Venue for any such action relating to the Agreement shall be in the Ventura County Superior Court.

27. Titles. The titles used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of this Agreement or any part of it.

28. Force Majeure. Neither City nor Consultant shall be responsible for delays or failures in performance resulting from acts beyond the control of either party. Such acts shall include but are not be limited to acts of God, riots, acts of war, epidemics, frre, earthquakes, or other disasters.

29. Authority. Any person executing this Agreement on behalf of Consultant warrants and represents that s/he has the authority to execute this Agreement on behalf of Consultant and to bind it to the performance of these obligations.

30. Binding Agreement. The parties do not intend this Agreement to be binding upon them and shall not be held liable to its terms until it is fully executed by all required signers. 3 I. Integration; Amendment. This Agreement, including any other documents incorporated herein by specific reference, constitutes the entire and integrated agreement of City and Consultant regarding the subject matter described herein. This Agreement supersedes all prior oral or written communications, negotiations,

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representations, agreements and promises. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing, signed by both parties, that expressly refers to this Agreement.

32. Construction. In the event of any asserted ambiguity in or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of construction providing for interpretation against the party who causes the uncertainty to exist or who drafted the Agreement in whole or in part.

33. No Waiver. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default that may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.

34. Attorneys' Fees. The prevailing party shall be entitled to recover reasonable costs, attorneys' fees (including the reasonable value of the services rendered by the City Attorney's Office) and expenses, including investigation fees and expert witness fees, in addition to any other relief to which that party may be entitled, in any legal action or other proceeding, including an action for declaratory relief, for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement.

35. Notice. Except as otherwise required by law, a notice or communication authorized or required by this Agreement shall be in writing and shall be deemed received---0n (a) the day of delivery if delivered by hand or overnight courier service during City's regular business hours or (b) the third business day following deposit in the United States mail, postage prepaid to the addresses listed as "(I 0) Addresses for Notice" on the Cover Page or at such other address as one party may notify the other in writing.

36. Countemarts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original and all of which, when taken together, shall be deemed to be one and the same agreement.

A signed copy of this Agreement transmitted by email to Project Managers' emails listed in "(11) Contact Emails" on the Cover Page or by other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement for all purposes.

37. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

39. Warranties and Limitation of Liability. CONSULTANT'S OBLIGATIONS UNDER THIS AGREEMENT ARE IN LIEU OF ALL WARRANTIES, EXPRESS OR IMPLIED. Consultant MAKES NO

WARRANTIES, EXPRESS OR IMPLIED, AS TO MERCHANTABILITY OR FITNESS FOR A PARTICULAR USE OR PURPOSE. REGARDLESS OF WHETHER ANY REMEDY SET FORTH HEREIN FAILS OF ITS ESSENTIAL PURPOSE OR OTHERWISE, Consultant WILL NOT BE LIABLE FOR INCIDENTAL, SPECIAL,

INDIRECT OR CONSEQUENTIAL DAMAGES, INCLUDING, WITHOUT LIMITATION, LOSS OF PROFITS

OR INCOME, OR LOSS OF USE OR OTHER BENEFITS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE SERVICES PERFORMED UNDER THIS AGREEMENT.

Consultant's liability hereunder for all other actual loss or damage under a given Work Order is limited to the amount paid by City to Consultant for the prior one (1) year period under the given Work Order, less any claim previously paid, measured from the time underlying claim occurred. Consultant's liability hereunder for all other actual loss or damage under the Direct Hire Services is limited to the Direct Hire Fee paid by City to Consultant for the applicable Candidate, less any claim previously paid.

In all cases, any claim by City must be brought within twelve (12) months after the occurrence of the alleged act or omission otherwise such claim will be barred.

40. Surviving Sections. The parties shall remain obligated under all those provisions of this Agreement and any Work Order which by their nature obligate a party for a time period beyond termination of this Agreement.

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IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date that is written as"(!) Agreement Start Date" on the Cover Page.

CITY OF OXNARD
���te!::�:::....,.:::ilcbroie> ·3 /').;J./.1o:i3
oza, Mayor1 Date
l □ Alexander Nguy en, City Manager
181 Jennifer Yates, Purchasing Manager
ATTEST:

Rose Chaparro, CITY Clerk Date
( only if Mayor authorizes)
9/z// il
!TY Date
always required)
[SERVICE PROVIDER]
Steve Quarles, CEO Date
Date
1 The City Council must authorize and the Mayor must execute any property lease over $100,000 annually, over 3 years, or both. The City Manager may authorize and execute any such lease up to $100,000 annually ifup to 3 years.

The Purchasing Manager may authorize and execute any such lease up to $50,000 annually ifup to 3 years.

The City requires the following for any contract:
• For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
• For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or
• For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.

AGREEMENT FOR PROFESSIONAL SERVICES (V-0l/29/21)
65 DocuSign Envelope ID: E65043EF-CBAA-4618-92D3-828C34493CD9 Agreement No. 32300297
IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date that is written as "(I) Agreement Start Date" on the Cover Page.

CITY OF OXNARD
D John C. Zaragoza, Mayor1 Date
D Alexander Nguy en, City Manager
IZI Jennifer Yates, Purchasing Manager
ATTEST:

Rose Chaparro, CITY Clerk Date
( only if Mayor authorizes)
APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)
[SERVICE PROVIDER]
lrDocuSlgned by:
l;s��c�� teve uar es,
3/10/2023
Date
Date
1 The City Council must authorize and the Mayor must execute any property lease over $100,000 annually, over 3 years, or both. The City Manager may authorize and execute any such lease up to $100,000 annually if up to 3 years.

The Purchasing Manager may authorize and execute any such lease up to $50,000 annually if up to 3 years.

The City requires the following for any contract:
• For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
• For an LLC, the signatures of at least two managers of the LLC ( company directors, not lower-level managers); or
• For a partnership, the signature ofa partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.

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66 Agreement No. 32300297

SCOPE OF SERVICES EXHIBIT
A. Direct Hire/Contingent Search Services

1. Scope of Direct Hire Services: Upon Client's request, Consultant shall locate, recruit, and screen candidates ("Candidates") for employment with City and shall present identified Candidates to City for Cities consideration ("Direct Hire Services"). Consultant will make reasonable inquiries to verify the accuracy of Candidate information collected and forwarded to City, but does not guarantee the accuracy thereof or Candidate performance. City is not obligated to request any referrals of Candidates hereunder, or to interview, hire, or engage any Candidate referred hereunder.

B. Contract Services

1. Scope of Contract Services: Consultant will assign its personnel or the personnel of any Subcontractor, which Consultant may engage to provide the services at its discretion (collectively "Workers") to augment Cities staff pursuant to work orders executed by Consultant and City (each, a "Work Order"), a form of which is attached hereto as Exhibit A ("Contract Services). All Work Orders are incorporated herein by reference and to the extent that any Work Order conflicts with this Agreement, this Agreement will prevail.

City will pay Consultant fees for Contract Services at the rate(s) set forth on applicable Work Orders, with a mark-up percentage of sixty five (65% ). City will also reimburse Consultant for all incidental expenses that City has pre-authorized in writing. Consultant will submit invoices to City on a weekly basis stating the services furnished and any pre-authorized incidental expenses. City must pay all invoices net 22 terms from the date of each invoice in U.S. Dollars.

Unless set forth otherwise in the applicable Work Order, as it solely pertains to Workers, and except as to any Subcontractors, Consultant, as the employer of the Workers, shall be solely responsible, at its own expense, for paying all amounts due to or for the benefit of Worker; to pay and withhold all benefits, payroll taxes, workers compensation premiums, or taxes and unemployment taxes required to be paid and/or withheld in connection with the Worker's services provided hereunder; and to otherwise comply with all laws and regulations imposed on Consultant as the employer of Workers. Notwithstanding the foregoing, the obligations of Consultant set forth in this Section shall not apply to Subcontractors; provided, however, Subcontractors shall have similar obligations to its personnel. Further, Consultant shall designate one of its employees to act as a liaison between Consultant and City with respect to the implementation of this Agreement. The parties shall mutually agree as to specific details related to how and where the liaison shall provide such services.

AGREEMENT FOR PROFESSIONAL SERVICES (V-01/29/21)
67 Agreement No. 32300297

FEES EXHIBIT

1. Direct Hire Fee: City shall pay Consultant for Direct Hire Services provided hereunder at a discounted fee of twenty (20%) of the Candidate's first full year's total base salary, excluding any bonuses or relocation payments ("Salary") (for hourly Candidates, the Salary will be determined based on the hourly rate multiplied by 40 hours per week and then multiplied by 52 weeks), of each Candidate hired or otherwise engaged by City for any position with City ("Direct Hire Fee"). Consultant shall invoice City for the Direct Hire Fee on a Candidate's first day of employment with City. City agrees to pay the Direct Hire Fee in full not later than forty- five (45) calendar days from the Candidate's start date.

2. Direct Hire Guarantee: If (i) City has paid all invoices in accordance with the terms of this Agreement; (ii) a Candidate voluntarily terminates his or her employment with City, or City terminates a Candidate's employment for any reason other than a reduction in force, lack of work, or elimination or material change in the responsibilities, location, or remuneration of the position; (iii) City does not hire a replacement from any other source; (iv) City is still actively seeking to fill the position; and (v) City informs Consultant in writing within five (5) calendar days of the date of a Candidate's termination, Consultant will provide a ninety (90) day replacement guarantee, wherein City may receive a replacement Candidate for no additional Direct Hire Fee. Further, this guarantee only applies if the replacement is for the same role and is initiated within five (5) calendar days from the date the Candidate being replaced departs from his/her role.

Conversion for Contract Worker: Upon to fifteen (15) calendar days' written notice to Consultant, City may hire, engage, or otherwise retain an employee through Consultant services. Within ten (10) days after commencement of such employment, engagement or retention, City shall pay a conversion fee to Consultant based upon the Salary (for hourly Workers, the Salary will be determined based on the hourly rate multiplied by 40 hours per week and then multiplied by 52 weeks) to be paid to such employee by City in the first year of employment, engagement, or other form of retention as follows:

Number of Billable Conversion Fee -
Hours Percentage of
Worked by Worker annual Base Salarv
1 - 800 hours 20% 20%
800-1040 hours 10%
1040 hours+ Free conversion
68 Agreement No. 32300297

EXHIBIT B
California -- Meal and Rest Periods for Kore1 Employees Rest Period: Hourly/non-exempt employees are entitled to take a 10-minute paid rest period for every four hours of work, or major fraction thereof (see table below). These rest periods should be taken as close to the middle of each four-hour shift as is practical. Employees who are unable to take their rest period for any reason must notify their immediate supervisor at the Client's place of business or their Recruiter contact, who must notify Human Resources. Employees are not required to clock in and out for their rest period.

Hours Worked Number of Rest Breaks
0-3.5 0

3.5 - 6.0 1

6.0- 10.0 2

10.0 -14.0 3

14.0 -18.0 4
Meal Period: Hourly/non-exempt employees are entitled to an unpaid, uninterrupted meal period for each eighthour shift they work. This meal period must be at least 30 (thirty) minutes long and must begin within 4:59 hours (four hours, fifty-nine minutes) after the start of the shift. Employees are required to report each daily meal period on their weekly time records. Employees are prohibited from performing any work while on meal periods.

Employees whose timecards reflect that they (1) have not taken their meal period; or (2) have not taken their meal period within 4:59 hours from the start of their shift; and/or (3) have not taken at least a 30-minute meal period may be subject to disciplinary action.

Waiver of First Meal Period: Employees may waive their first meal period, provided that:
• The day's work will be completed with the first 5:59 hours (five hours, fifty-nine minutes); • The employer and employee mutually consent, and the employee has a signed meal waiver on file with Kore1.

Employees who waive their meal period and then end up working more than 6 hours (5.59) may be subject to disciplinary action in accordance with the disciplinary process outlined above. Client shall be solely responsible for ensuring all meal and break periods are lawfully complied with and shall defend, indemnify, and hold KORE1 harmless for any violation of the same in accordance with Section C.3. of the Agreement. 69 CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.4
DATE: March 4, 2024
TO: City Council
FROM: Robert Ruben, Chief Information Officer, (805)385-7554, [email protected] SUBJECT: First Amendment to Agreement 32400125 with Hireclout for IT Consulting and Recruiting Services.

RECOMMENDATION
That City Council approve and authorize the Mayor to execute a First Amendment to Professional Services Agreement 32400125 with Hireclout, Inc. to increase the value of the agreement from $200,000 to $850,000 through June 30, 2025, for information technology consulting and recruitment services.

The Finance & Governance Committee approved 3-0 on February 13, 2024, to approve the staff recommendation and to forward the item for Council approval.

BACKGROUND
Hireclout Inc. is a leading recruitment agency that provides Information Technology workforce management services and expertise. The current job market continues to provide challenges in finding and hiring appropriate talent. This has been a nationwide issue and not something that is unique to the City of Oxnard. Hireclout possesses the expertise to locate, recruit, and screen IT candidates to come to the City either as consultants or future full-time employees. The IT Department is actively recruiting technology personnel in its quest to serve the needs of the City, its residents and its businesses.

Since entering into an agreement with the City in August 2023, the vendor has provided the IT Department with several IT professionals who have played critical roles in working with existing staff to gather requirements, design solutions, build test and implement several technology projects throughout the City. Of the over 30 projects on IT's FY23-24 project list spanning across various departments including Police, Fire, Public Works and Billing and Licensing, more than half have either been completed or have progressed beyond the initial stages, which could not have been accomplished without the Hireclout staffing. These include remediating several key audit findings from prior years.

The current value of the agreement is $200,000, of which approximately $150,000 has been used as of January 2024. It is important that the IT Department has uninterrupted access to the vendor's services for the remainder of the current fiscal year and may need to do so in the next fiscal year as well.

The IT Department is also actively recruiting to fill its vacancies. The vendor has the ability to search and locate professionals from a wide pool of applicants, spanning many localities and industries. The consultants who have been managing some of the department's projects are themselves able to apply for the vacant positions and become employees of the City. Having the uninterrupted services of the vendor allows the IT Department to fill some of its extremely important vacant positions necessary to continue providing technology services to City staff, residents and businesses.

STRATEGIC PRIORITIES
This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a 70 modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT
There is sufficient funding available from the Measure O (104) and Information Technology (731) Funds in the FY 2023- 24 Adopted Budget. Funding for FY 2024-25 will be included in the recommended budget of the Information Technology Fund. The estimated spending plan by fiscal year and funding source is as follows:

FY 2023-24 FY 2024-25
Measure O (Fund 104) $255,000 $0
Information Technology
(Fund 731)
$145,000 $450,000
Total $400,000 $450,000
For Finance Use Only: Measure O (Org. 1041801 Obj. 53200) Project M2402; Information Technology Fund (Org. 7311801 Obj. 53200)

COMMITTEE OUTCOME
The Finance & Governance Committee approved 3-0 on February 13, 2024, to approve the staff recommendation and to forward the item for Council approval.

Prepared by: Gary Krumian, Programmer Analyst

ATTACHMENTS

1. Hireclout First Amendment

2. Hireclout Agreement
71 Agreement No. 32400125

FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This First Amendment (“Amendment”) to the Professional Services Agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, this 12th day of January 2024, by and between the City of Oxnard, a municipal corporation (“City”), and Hireclout (“Hireclout”, or “Consultant”). This First Amendment amends the Agreement entered into on August 17, 2023 by City and Consultant.

City and Consultant agree as follows:

1. The following language is hereby added to Section 2 of the Agreement:
“D. NOT TO EXCEED AMOUNT. The aggregate dollar value of this Agreement shall not exceed $850,000.”

2. The following language is hereby added to the beginning of Section 7 of the Agreement:
“This Agreement shall begin on August 17, 2023 and shall terminate on June 30, 2025.”

3. The Parties agree that this Agreement may be transmitted and signed by electronic signature by either/any or both/all parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.

4. As so amended, the Agreement remains in full force and effect. [Signatures on the next page]
DocuSign Envelope ID: 7CA782A2-EA3C-4AAD-A612-454AFB9732AD 72 IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first written above.

CITY OF OXNARD HIRECLOUT
John Zaragoza, Mayor Date Jeffrey Mitchell, President Date

Avetis Antaplyan, CEO Date
ATTEST:

Rose Chaparro, City Clerk Date
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney
DocuSign Envelope ID: 7CA782A2-EA3C-4AAD-A612-454AFB9732AD 2/7/2024 | 5:12 PM CST
2/6/2024 | 2:20 PM PST
2/7/2024 | 3:10 PM PST
73 AGREEMENT/AMENDMENT REVIEW FORM
Contractor/Vendor/Consultant: Agreement No:

Address:

Contact Name: Email: Phone:

Bus. Tax Cert. No.: Sec. of State ID: DIR No.:

INS-_______ Committee Date: Council Date:

Bid No.: ____________ Committee Agenda #: Council Agenda #:

Department: Project Manager:

Project Administrator: Admin. Email/ Phone:

Type of Agreement: Contingency Requested: $
Agreement Term: EISPM Funds Requested: $
Termination Date: Value of Agreement: $
Munis Acct. No: Amendment No.:

Project No.: Value of Amendment: $__
Budget Appropriation Required: YES / NO Combined Total Value (w/ Amendment):$ NSS Agreement: YES / NO
Project Name / Description: _______________________________________________________________________

HIRECLOUT
5950 Canoga Avenue, Suite 200, Woodland Hills, CA 91367 JEFF MITCHELL [email protected] 818-882-2000 X 213

INFORMATION TECHNOLOGY ROB RUBEN
ROB RUBEN [email protected] 805-385-7554
1041801-53200
Staffing and recruiting for IT
FY23-24
June 30, 2024 200,000
Administrative
A
32400125
DocuSign Envelope ID: 655051A1-2354-4AD9-9F40-FFED2246F603 74 Agreement No. 32400125

MASTER SERVICE AGREEMENT

1. DEFINITIONS. "HC" refers to HIRECLOUT. "ASSIGNEE" refers to any employee, temporary personnel, contractor, full-time personnel, or other person provided by HC to perform services for CLIENT. "CLIENT" refers to City of Oxnard. This agreement is effective as of the date of the latter of the two signatures below.

2. FEES PAYABLE TO HC. CLIENT agrees to pay HC for services as specified herein, or as amended by any later signed agreements. Payment of fees to HC is based upon the following:

A. HOURLY: The hourly rates shall be paid to HC for each hour HC and/or its ASSIGNEES perform services for CLIENT.

B. CONVERSION FROM HOURLY TO PERMANENT EMPLOYMENT: Should an ASSIGNEE of HC be hired directly on a permanent basis or convert from compensation on an hourly basis to a permanent employment basis for CLIENT, CLIENT agrees to pay HC based on the following schedule. In addition, the calculation for the bill rate to the City of Oxnard will be: Candidate Pay Rate X 1.18 (HC’s internal burden) + $25.00/hour equals Bill Rate to City of Oxnard.

Billed Hours Conversion Fee Rate (% of annual base salary) 1-360 Hours 20%
361 - 720 Hours 15%
721 – 960 Hours 10%
>960 Hours Free Conversion
C. PAYMENT: Weekly billings are based upon a 40-hour work week. Payments to HC shall be made within 45 days of receipt of invoice from HC.

3. REIMBURSEMENT TO HC FOR EXPENSES. CLIENT shall be responsible to HC for the travel expenses of ASSIGNEE only when ASSIGNEE is required to work at a location other than CLIENT'S principal office, which is: 300 W 3rd St, Oxnard, CA 93030, U.S.A. CLIENT shall be responsible for, and will pay as billed, all pre-approved out-of-pocket expenses incurred by HC and/or ASSIGNEE in the course of ASSIGNEE's work on behalf of CLIENT.

4. INVOICING (FOR HOURLY ASSIGNEES). Invoices shall be sent weekly while HC's ASSIGNEE(S) performs services for CLIENT, and a final invoice will be sent upon termination. Each week, ASSIGNEE shall present CLIENT with time cards with the number of hours worked. CLIENT shall immediately review, approve and submit the written verification back to ASSIGNEE no later than 24 hours after receipt of same. By signing weekly written verification of work performed, CLIENT agrees that the services performed are satisfactory, the hours thereon are correct, and an invoice may be sent based upon those hours. CLIENT shall pay the invoiced amount to HC (at the rates set out on the Exhibit attached hereto) within forty five (45) days of receipt of said invoices. Failure to pay any invoice as set out herein shall allow HC to immediately terminate services under this Agreement.

Failure of CLIENT to sign ASSIGNEE's written verification, or failure to make payment to either HC or ASSIGNEE, shall be subject to the arbitration provisions as stated in Paragraph 12 of this Agreement.

5. CONFIDENTIALITY. All information received or learned by CLIENT, HC or ASSIGNEE(S) shall remain strictly confidential, and is not to be released or disclosed unless agreed to by all parties hereto. Confidential information is defined as that which relates or pertains to research, development, trade secrets, or business affairs. This shall not apply to: (a) information which is known or able to be learned by any person not subject to this Agreement and involved in computer design and programming, and/or (c) is in the public domain. Disclosure of confidential information by any party to this Agreement shall be subject to the arbitration provisions as stated in Paragraph 12 of this Agreement.

6. HC'S ASSIGNEES (HOURLY). Neither HC, nor its hourly ASSIGNEES for which HC is paid a fee as defined in paragraph 2A, shall be deemed employees of CLIENT. HC shall have its hourly ASSIGNEES working under this Agreement sign a confidentiality form agreeing to the provisions as set forth in paragraph 5. HC shall provide Worker's Compensation Insurance for each hourly ASSIGNEE.

7. TERMINATION. Services under this Agreement shall terminate immediately after a party's receipt of written notice from the other that the services are to be terminated, unless the termination is due to CLIENT'S failure to pay an invoice, which then allows for immediate termination as described below. Notice of termination for cause is at the discretion of CLIENT. CLIENT shall be DocuSign Envelope ID: 655051A1-2354-4AD9-9F40-FFED2246F603 75 Agreement No. 32400125
liable for charges for services including, but not limited to, written documentation of rendered services and reimbursement for preapproved expenses incurred before termination, as set out above. CLIENT shall pay said compensation pursuant to paragraph 2 hereunder. HC may immediately terminate this Agreement and services hereunder if CLIENT fails to pay all invoices as specified in paragraph 2, and/or fails to execute as specified herein the written verification submitted by HC ASSIGNEES. A late payment fee of $50.00 per month shall be assessed each month that the invoiced amount(s) is not paid until the invoice is paid. In the event of arbitration arising out of this Agreement, as described in Paragraph 12 of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs. Any litigation necessitated under this paragraph shall be submitted to arbitration pursuant to the terms of Paragraph 12 of this Agreement.

If CLIENT petitions for relief under the Bankruptcy Act, or an involuntary petition should be filed against CLIENT, or a receiver is appointed for CLIENT, HC shall have the right to terminate this Agreement immediately.

8. NON EMPLOYMENT (HOURLY) CLIENT agrees, during the course of this Agreement, and for a period of twelve (12) months after the commencement of the services for each ASSIGNEE, not to solicit for hire and/or otherwise (including consultation work) engage the services of HC's employees and/or ASSIGNEES, whether as hourly work, independent through another agency or as an employee without providing compensation to HC a fee as described in Paragraph 2 of this Agreement. It is mutually agreed that any ASSIGNEES performing services under this Agreement shall remain employees of HC, and HC will be solely responsible for: recruiting, interviewing, hiring, disciplining and terminating its ASSIGNEES. Except as set forth in Paragraph 2 above, ASSIGNEES shall not become employees of CLIENT, nor be entitled to any rights, benefits, compensation, damages, or contributions under any employee benefit plan, or privileges of CLIENT’s employees. Further, (a) HC will maintain all necessary personnel and payroll records for its ASSIGNEES; (b) pay gross wages and provide any legally required benefits directly to its ASSIGNEES; and (c) handle employee work-related claims and complaints.

9. WARRANTIES AND HOLD HARMLESS. HC shall make every reasonable effort to provide the best possible ASSIGNEE to work on behalf of CLIENT. However, HC shall assume responsibility and indemnify CLIENT for all claims, losses, liabilities, damages, and expenses arising out of bodily injury (including death) or property damage to the extent such injury (including death) or property damage occur as a result of the negligent acts or willful misconduct of the ASSIGNEES while the ASSIGNEES are working on behalf of CLIENT under this Agreement; (iii) any violations of law by the ASSIGNEES; and (iv) the violation of any trade secrets, proprietary information, trademark, copyright, or patent rights by ASSIGNEES in connection with the performance of this Agreement. HC does not warrant or guarantee the work or product of ASSIGNEE(S), and shall in no way be liable or legally responsible for any acts, errors or omissions of ASSIGNEE(S). HC shall not be responsible for any damages caused by the acts, errors or omissions of ASSIGNEE(S). In no event shall HC be responsible for consequential or tort damages as a result of any act, error or omission caused by any ASSIGNEE.

10. FACILITIES. CLIENT agrees to provide HC's employee and/or ASSIGNEE with suitable working premises and conditions, Including but not limited to, all computer equipment and software necessary to perform the services for which ASSIGNEE is providing services for CLIENT, at CLIENT'S sole cost.

11. FAX DOCUMENTS. Copies of facsimile documents transmitted by either party shall be deemed to be an original and may be used for all purposes.

12. WORK FOR HIRE. All work performed by a ASSIGNEE shall be considered work for hire (“WORK”), and ownership of the WORK and all copyrights, trademarks, patents, proprietary information, trade secrets, intellectual property and other rights are and shall be deemed owned by CLIENT, and not by ASSIGNEE or AGENCY, both during the performance of the WORK and upon completion. To the extent that any portion of the WORK may not be considered “work for hire” under applicable law, AGENCY shall, and AGENCY shall cause each ASSIGNEE to, irrevocably assign to CLIENT all of AGENCY’s and ASSIGNEE’s right, title and interest in and to such portions of the Work. AGENCY grants to, and shall cause each ASSIGNEE to grant, CLIENT the right to copy and freely distribute materials produced under this Agreement.

13. GOVERNING LAW AND ARBITRATION. The laws of the California shall govern the validity, jurisdiction, and construction of this MSA and any dispute arising out of or relating to this Agreement, without regard to the principles of conflict laws. Any dispute between the parties as heretofore described in this Agreement, or which may arise between the parties, which otherwise could result in the filing of a lawsuit or other legal papers, shall be decided by way of binding arbitration. Each party shall have the right to conduct discovery under the provisions of the California Code of Civil Procedure. A retired judge of the Superior Court acting as a single neutral arbitrator shall be agreed upon by the parties for hearing the disputed matter(s). An arbitrator shall be agreed upon within thirty (30) days of a written demand for arbitration submitted by either party to this Agreement. An arbitration hearing shall take place within six (6) months of the demand for arbitration made by either party to this Agreement. If DocuSign Envelope ID: 655051A1-2354-4AD9-9F40-FFED2246F603 76 Agreement No. 32400125
a single neutral arbitrator cannot be chosen by mutual agreement within thirty (30) days, as stated above, then the disputed matters shall be submitted for resolution to the American Arbitration Association. All arbitration awards shall be binding, and without appeal. The party which prevails under the arbitration provisions as set forth above shall be entitled to attorney fees and costs associated with arbitration. This Agreement shall be construed in accordance with the laws of the State of California.

14. ENFORCEMENT. If any provision of this Agreement is deemed illegal or unenforceable, then all other provisions of this Agreement shall nonetheless remain in full force and effect, and shall be binding on the parties hereto.

15. ENTIRE AGREEMENT. This Agreement, Including any Exhibits attached hereto and made a part hereof, constitutes and expresses the entire agreement and understanding between the parties hereto in reference to all the matters herein referred to, as well as all previous discussions, promises, representations, and understandings relative thereto, if any, between the parties hereto, being herein merged.

16. SURVIVAL. Any respective obligations of AGENCY or CLIENT hereunder which by their nature would continue beyond the termination, cancellation or expiration of this MSA shall survive such termination, cancellation or expiration.

17. HC operates in accordance with the guidelines of the Equal Employment Opportunity Commission and complies with the ACA for small businesses for all eligible employees.

18. WORK HOURS AND OVERTIME. City office hours are 8:00am to 6:00pm Monday through Thursday, and 8:00am to 5:00pm on Friday, with City Offices being closed on alternating Fridays. The IT Department work schedule is a Nine-Eighty (9/80) Schedule which has 8 shifts of 9 hours and 1 shift of 8 hours for a total of 80 hours over a two-week period. A contract worker is not allowed to work overtime unless approved in advance by the department director. All overtime compensation shall be billed at the contract worker’s approved standard hourly rate.

IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first written above.

CITY OF OXNARD HIRECLOUT

Jennifer Yates, Purchasing Agent Date Jeffrey Mitchell, President Date

Avetis Antaplyan, CEO Date

ATTEST:

Rose Chaparro, City Clerk Date
APPROVED AS TO FORM:

Stephen M. Fischer, City Date
Attorney
DocuSign Envelope ID: 655051A1-2354-4AD9-9F40-FFED2246F603 8/1/2023 | 1:43 PM PDT
8/1/2023 | 4:06 PM CDT
8/10/2023 | 12:37 PM PDT
8/17/2023 | 4:38 PM PDT
77 FINANCE AND GOVERNANCE COMMITTEE

AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.5
DATE: March 4, 2024
TO: Finance & Governance Committee
FROM: Alexander Nguyen, City Manager, (805) 385-7430, [email protected] SUBJECT: Approval of Federal and State Lobbyist Agreements.

RECOMMENDATION
That the City Council:

1. Approve and authorize the Mayor to execute Agreement No. 32400402 with HROD, Inc., John R.

O'Donnell, in an amount not to exceed $208,000 over an initial three-year term for federal advocacy and lobbying professional services; and

2. Approve and authorize the Mayor to execute Agreement No. 32400408 with Michael J. Arnold and Associates, Inc., in an amount not to exceed $180,000 over an initial three-year term for State of California advocacy and lobbying professional services.

BACKGROUND
On December 6, 2023, the City's Purchasing Division released two Request for Proposals (RFP) for advocacy and lobbying services at the State of California (State) and federal levels to assist the City in developing and successfully pursuing its legislative priorities. The due date for RFP submission was January 8, 2024.

The City requires well-managed and financially sound legislative advocates with demonstrated skills and technical ability, high levels of customer service, and responsiveness to fulfill the requirements outlined in both RFPs.

The primary focus of the State and federal legislative advocate is to assist the City with its legislative priorities, including improving its efforts to influence legislation, capture revenues available to local government, and aid the City in identifying, applying for, and receiving competitive grants, earmarks, and other discretionary funding available to the City.

The City received two (2) proposals for the State RFP and four (4) proposals for the federal RFP. These were then reviewed by three staff members from the City Manager and the City Attorney's offices. The evaluation method used to determine the best-qualified consultant consisted of the following:

1. Proposer's ability and history in providing the requested services or work for public agencies of similar size, population, and need as the City.

2. Responsiveness of the proposal and the clarity and completeness of the proposed Scope of Work.

3. Demonstrated technical competence and experience to perform the services or work requested in the RFP.
78 4. Past record of performance of similar work or service as determined by all available information.

5. Cost Proposal.

The City's current federal lobbyist contract with HROD, Inc., John R. O'Donnell (MMO Partners), and State lobbyist contract with Michael J. Arnold (Arnold and Associates) expired on January 13, 2024.

Federal
The City received a total of four (4) proposals for the federal RFP. Proposals were received from MMO Partners, Townsend Public Affairs, Best Best and Krieger, and Becker Lawyers. MMO Partners was selected as the most qualified firm to provide federal lobbying and advocacy services to the City, using the evaluation criteria listed in the RFP.

State
The City received a total of two (2) proposals for the State RFP from Arnold and Associates and Townsend Public Affairs. Arnold and Associates was selected as the most qualified firm for State lobbying and advocacy services to the City, using the evaluation criteria listed in the RFP.

STRATEGIC PRIORITIES
This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

This agenda item supports the Economic Development strategy. The purpose of the Economic Development strategy is to focus on the retention and expansion of Oxnard businesses by increasing the skills and employability of our local workforce, invite new business investments, and target site-based redevelopment opportunities.

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

This agenda item supports Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and health of our community.

FINANCIAL IMPACT
The proposed agreement with MMO Partners is for a three-year period, with two (2) one-year renewals at the City Manager's option, in a not-to-exceed amount of five thousand eight hundred dollars ($5,800) per month, or two hundred eight thousand eight hundred dollars ($208,800) for the initial three-year term. As in previous years, the cost of the federal agreement is to be spread between the City's non-departmental (1011001-53260), 79 Water (6013600-53260), Wastewater (6113615-53260), and Environmental Resources (6313630-53260) legal advocacy funds.

The proposed agreement with Arnold and Associates is for a three-year period, with two (2) one-year renewals at the City Manager's option, in a not-to-exceed amount of five thousand dollars ($5,000) per month, or one hundred eighty thousand dollars ($180,000) for the initial three-year term. As with the federal agreement, the cost of the State agreement is to be spread between the City's non-departmental (1011001-53260), Water (6013600-53260), Wastewater (6113615-53260), and Environmental Resources (6313630-53260) legal advocacy funds.

Renewals for both agreements would be administered through the City's agreement amendment process.

Sufficient funds for both agreements are included in the Adopted FY 2023-24 Operating Budget; increases for subsequent fiscal years will be requested through the annual budget process. The total annual increase, as compared to the prior agreements, is $16,200 ($4,200 - MMO Partners & $12,000 - Arnold & Associates).

Prepared by: Adam Smith, Project Manager

ATTACHMENTS

1. Agreement 32400402 (Federal).

2. Agreement 32400408 (State).

3. RFP 24-64 Professional Federal Lobbyist and Advocacy Services

4. RFP 24-65 Professional State of California Lobbyist and Advocacy Services

5. RFP Presentation - February 13, 2024.
80 Agreement No. 32400402

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT

BETWEEN
THE CITY OF OXNARD AND HROD, INC., JOHN R. O’DONNELL
By This Consultant/Professional Services Agreement (“Agreement”), the CITY of Oxnard (“CITY”) agrees to engage the services of HROD, Inc., John R. O’Donnell (“CONSULTANT”), and CONSULTANT agrees to perform the services for CITY as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. CITY and CONSULTANT may be individually referred to as “Party” or collectively as the “Parties.”

1. RECITALS [Intentionally Omitted]

2. SUMMARY DESCRIPTION OF SERVICES. Consultant shall provide federal lobbying and advocacy services to the City.

3. PARTIES.

CITY of Oxnard (“CITY”), a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030 HROD, Inc., John R. O’Donnell (“CONSULTANT”), a C corporation incorporated in Washington, DC, located at 101 Constitution Ave NW Suite 825 East, Washington, DC 20001

4. TERM OF AGREEMENT: From: March 5, 2024 To : March 5, 2027

4.1 Time is of the essence in this Agreement.

4.2 The CITY shall have the option for (2) two consecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the Consultant/Professional Services Agreement. Any price increases or decreases shall be negotiated at time of contract extension.

4.3 Any Optional Extension (initial term, plus any option to extend) shall not exceed a total of five (5) years. The CITY in its sole discretion may exercise the optional extension upon 60 days written notice to the CONSULTANT in accordance with Section 12 of this Agreement. CONSULTANT shall issue its written consent to the CITY’s exercise of the option extension within 10 days of receipt of notice from the CITY. All Notices shall comply with Section 22 of this Agreement.

4.4 All services required of CONSULTANT under this Agreement shall be completed on or before the end of the term of the Agreement. 1 81
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5. AGREEMENT AMOUNT NOT TO EXCEED: $5,800 per month, or $208,800 for the term of this Agreement.

6. AGREEMENT EXHIBITS.

The following documents memorialized below are the only exhibits to this Agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Insurance Requirements: City Insurance Exhibit INS-B Exhibit D: Living Wage Policy
Exhibit E: Prevailing Wage Policy

7. DESIGNATED REPRESENTATIVES.

The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, CONSULTANT’s services shall be performed or immediately supervised by the CONSULTANT’s Representative:

CITY Designated Representative: CONSULTANT Designated Representative:

Name: Alexander Nguyen Name: John R. O’Donnell
Title: City Manager Title: Managing Partner
Phone: (805) 385-8017 Phone: (202) 897-2271
Email: [email protected] Email: [email protected] Mailing Address (if differs from above): Mailing Address (if differs from above):

8. CONTRACTUAL PREREQUISITES.

8.1 This Agreement must first be executed by the CONSULTANT, after which the Agreement shall be approved as to form by the City Attorney, then executed by the Mayor, or an authorized person on behalf of the CITY, and if executed by the Mayor shall also be executed by the City Clerk.

8.2 CONSULTANT is advised that any recommendation for AGREEMENT award is not binding on CITY until the AGREEMENT is fully executed and approved by CITY.

8.3 A request for modification of the terms, prior to execution of the Agreement, must be made in writing and presented to the Designated Representative of the CITY prior to the time this Agreement is executed. 2 82
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8.4 All proof of a City tax certificate, insurance, and W-9 forms is required prior to execution of this Agreement.

8.5 CONSULTANT shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.

9. CONSULTANT'S SERVICES.

9.1 CONSULTANT shall perform the tasks, obligations, and services set forth in the “Scope of Services,” attached to and incorporated into this Agreement as “Exhibit A.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 4 of this Agreement.

9.2 The Services shall be coordinated with the designated City Project Manager set forth in Exhibit A subject to the direction of the City Manager or Department Director. CONSULTANT hereby designates its Project Manager as set forth in “Exhibit A” as the person responsible for the Services who shall coordinate with City’s Project Manager in executing the scope of services under this Agreement.

10. COMPENSATION.

CITY shall pay CONSULTANT for the services performed pursuant to the terms of this Agreement in the time and manner set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit B.” CITY shall pay CONSULTANT an amount not to exceed the amount is listed in Section 5 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 13 of this Agreement, and may be subject to approval by the City Council.

11. PAYMENT & INVOICES.

The CITY shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the CITY disputes one or more items in an invoice, the CITY shall, within thirty (30) days after receipt of such invoice, notify the CONSULTANT of the item(s) being disputed and the reason(s) therefore. The CITY may withhold payment for such disputed items until resolution of the dispute.

11.1 Payment Request. CONSULTANT shall submit a payment request to CITY by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to:
[email protected].

11.2 Non-Appropriation of Funds. Payments to be made to CONSULTANT by CITY for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered 3 83
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appropriation of CITY. In the event CITY does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the last fiscal year in which CITY appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

11.3 CONSULTANT’s acceptance of final payment made pursuant to this Agreement shall constitute a release of CITY from all claims and liabilities for compensation to CONSULTANT for anything completed, finished or relating to the Services. CITY’s payment shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by CITY for any defect or error in the Services performed by CONSULTANT and its employees, agents and subcontracted consultants.

11.4 CONSULTANT shall provide CITY with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by CONSULTANT or materials or products provided to CITY by CONSULTANT, CONSULTANT shall pay the sales tax.

CITY shall not reimburse CONSULTANT for sales taxes paid by CONSULTANT.

12. OPTION TO EXTEND AGREEMENT.

When in the CITY’s best interest, this Agreement may only be extended, if the City in its discretion exercises the option to extend pursuant to Section 4.2 and 4.3 of the Agreement. The initial term, plus any option to extend, shall not exceed a total of five (5) years.

13. MODIFICATION OF AGREEMENT.

This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment, and as authorized by the Oxnard City Code, Sections 4-59 and 4-60.

14. TERMINATION OF AGREEMENT.

CITY may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 22 of this Agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. CITY shall be liable to CONSULTANT only for work done by CONSULTANT up to and including the date of termination of this Agreement unless the termination is for cause, in which event CONSULTANT need be compensated only to the extent required by law. CONSULTANT may terminate this Agreement at any time during the term of the Agreement by giving the CITY sixty (60) calendar days’ prior written notice. 4 84
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15. FEDERAL FUNDING/GRANT REQUIREMENTS RIDER [RESERVED]

16. INDEPENDENT CONTRACTOR
CONSULTANT is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its employees or agents shall have control over the conduct of CONSULTANT or any of its employees, except as stated in this Agreement.

CONSULTANT has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting CONSULTANT. This Agreement shall not be interpreted to prevent or preclude CONSULTANT from rendering any services for CONSULTANT’s own account or to any other person or entity as CONSULTANT in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services the CONSULTANT shall perform for the CITY. The CITY retains the right to provide general instructions to and observe the CONSULTANT in the performance of all services done on behalf of the CITY.

CONSULTANT and its employees, subconsultants, and agents have no authority, express or implied, to act on behalf of CITY in any capacity, to incur any debt, obligation or liability on behalf of CITY, bind CITY in any manner, or otherwise act on behalf of CITY as an agent. CONSULTANT and its employees are not employees of CITY.

CONSULTANT and its employees are not entitled to receive from CITY any of the benefits or rights afforded employees of CITY, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits. CONSULTANT shall not, at any time or in any manner, represent that it or any of its agents, subconsultants, or employees are in any manner agents, subconsultants, or employees of CITY.

17. LAWFUL PERFORMANCE.

CONSULTANT shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement. CONSULTANT, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

18. SAFETY REQUIREMENTS.

CONSULTANT shall not perform any services for the CITY when the CONSULTANT is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the CITY’s Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide 5 85
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safety to the public. The CITY reserves the right to issue restraining or cease and desist orders to CONSULTANT when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of CONSULTANT's work by CITY shall not operate as a release of the CONSULTANT from such standard of care and workmanship.

19. STANDARD OF PERFORMANCE; WARRANTY

19.1 Consultant agrees to perform all services required by this Agreement in a professional and competent manner, in accordance with the degree of skill and diligence which is normally employed by reputable professionals performing similar services under similar conditions in the same or similar locality. Such services shall also be performed in a manner which is reasonably satisfactory to CITY PROJECT MANAGER, or his designee (hereinafter the “Project Manager”), provided that discretion in determining what is satisfactory shall not alter the foregoing standard of care.

19.2 In accordance with the standard of care set forth in the first sentence of Section 19.1, the Consultant agrees that it:
(1) Has thoroughly reviewed and considered the services and work to be performed;
(2) Has reviewed the issues regarding the scope of services to be provided; (3) Has carefully considered how the services and related work should be performed; and
(4) Fully understands the facilities, difficulties and restrictions associated with performance of the services required by this Agreement.

20. OWNERSHIP OF CONSULTANT’S WORK PRODUCT, CONFIDENTIALITY & DISCLOSURE.

CITY shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by CONSULTANT in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by CITY.

20.1. Records and Inspections. The CONSULTANT shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The CITY shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.
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20.2. Deliverables. CONSULTANT shall deliver to the CITY the studies, plans, specifications, or other documents as are identified in the Scope of Services; and CONSULTANT shall, upon completion of all work or termination of this Agreement, submit to the CITY all information developed in the course of the CONSULTANT's services. CONSULTANT shall, in such time and in such form as the CITY may require, furnish reports concerning the status of services required under this Agreement. CONSULTANT shall, upon request by CITY and upon completion or termination of this Agreement, deliver to the CITY all material furnished to CONSULTANT by the CITY.

20.3. Ownership – Generally. All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this Agreement shall be the property of the CITY, and all patents or copyrights shall be assigned to the CITY, unless otherwise agreed. CONSULTANT agrees that CITY may make modifications to computer software furnished by CONSULTANT without infringing CONSULTANT’s copyright or any license granted to CITY, unless otherwise agreed.

20.4. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the CONSULTANT pursuant to or in connection with this Agreement shall be the exclusive property of the CITY.

20.5. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the CITY or information belonging to a third party whose information is in the CITY’s possession or control under obligations of confidentiality.

CONSULTANT may be granted access to information that is exempt from disclosure to the public (Government Code Section 7920.505) and may contain “trade secrets” (see Government Code Section 7924.510(f)) when it is necessary for CONSULTANT to perform its obligations pursuant to this Agreement. If CONSULTANT is granted such access to confidential information, CONSULTANT shall not be considered to be a member of the public as that term is used in Government Code Section 7920.515.

20.6. Disclosure of Information. CONSULTANT shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to CONSULTANT by the CITY or other information to which the CONSULTANT has had access during the term of this Agreement without the prior written approval of the CITY’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.

20.7. No Warranty. Other than an obligation upon the CITY to deal in good faith, the CITY makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this 7 87
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Agreement or for any business decisions made by CONSULTANT in reliance on any Confidential Information disclosed under this Agreement.

21. NOTICE OF BREACH AND OPPORTUNITY TO CURE.

Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party. The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non-breaching Party may terminate this Agreement. Notice shall be given in the manner set forth in Section

22. 22. NOTICE.

All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first-class mail. Notice sent by mail shall be addressed to each Party’s Designated Representative as set forth above in Section 7. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

23. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.

23.1 Except as set forth in Subsection 23.3 of this Section 23, and to the fullest extent permitted by law, Consultant shall immediately defend, indemnify, and hold harmless the City, its officers, employees, representatives, (but not including the City’s construction contractors or other consultants) and agents (the “City Indemnitees”), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and reasonable attorneys’ fees, for any personal injuries, deaths, or property damage, including property owned by the City (collectively “Claims”) which may arise out of Consultant's negligence or willful misconduct in the performance of the services described in this Agreement, unless such Claims are proven to be caused by the negligence or willful misconduct of the City Indemnitees.

23.2 The duty to defend is a separate and distinct obligation from CONSULTANT’s duty to indemnify. CONSULTANT shall be obligated to defend in all legal, equitable, administrative, or special proceedings, with counsel approved by the CITY Attorney, immediately upon tender to CONSULTANT of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. If it is finally adjudicated that liability was caused by the 8 88
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negligence or willful misconduct of any of the Indemnitees, CONSULTANT may submit a claim to CITY for reimbursement of reasonable attorneys’ fees and defense costs.

23.3 The provisions of this Subsection 23.3 apply only in the event that Consultant is a design professional within the meaning of California Civil Code section 2782.8 (“Design Professional”). The term Design Professional, as defined in said section, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code.

23.3.1 Notwithstanding the provisions of Subsection 23.1 and 2 above, to the extent that the services to be provided under this Agreement are those of a Design Professional, Consultant's duty to indemnify, hold harmless, and defend the City Indemnitees shall be limited to the extent that any Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, its officers, agents, employees or subconsultants in the performance of the services described in this Agreement.

23.3.2 In no event shall the costs of defense charged to Consultant exceed the Consultant’s proportionate percentage of fault, except as otherwise set forth in said Civil Code section 2782.8, the provisions of which are incorporated into this Agreement by this reference. Nothing in this Subsection shall be construed to require Consultant to provide indemnification for Claims caused by the active negligence or willful misconduct of the City Indemnitees, or any other party for whom Consultant is not legally liable.

23.4 The City does not and shall not waive any rights that it may have against Consultant under this Section, because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of Section 23, inclusive shall apply regardless of whether said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense described herein.

23.5 The obligation to indemnify and defend, as set forth in this Section 23, is binding on the successors, assigns, or heirs of Consultant and shall survive the expiration or any early termination of this Agreement.

23.6 CONSULTANT agrees to pay all required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. CONSULTANT shall be solely responsible for, and shall save CITY harmless from, all matters relating to the payment of CONSULTANT’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal 9 89
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and State income tax withholding, and all other regulations governing employer-employee relations, as applicable. CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement any amount due to CITY from CONSULTANT as a result of its failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

24. INSURANCE.

CONSULTANT shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that CONSULTANT obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. CONSULTANT shall, before performance of any services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “Exhibit C”. Maintenance of insurance coverages by CONSULTANT is a material element of this Agreement. CONSULTANT’S failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.

25. LIVING WAGE REQUIREMENTS.

During the term of this Agreement, CONSULTANT understands and agrees that if Living Wages are applicable, subject to the 2002 Oxnard City Council Living Wage Policy, attached as “Exhibit D” to this Agreement, CONSULTANT will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agreement. The duty to pay the correct wage is the responsibility of the CONSULTANT.

26. PREVAILING WAGE REQUIREMENTS

26.1. Application. The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work. Prevailing wages are required to be paid to all workers, including subcontracted employees.

26.2. Compliance with California Department of Industrial Relations (DIR).

To determine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html 10 90
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26.3. Contract Splitting. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the purpose of evading these prevailing wage requirements.

26.4. Use of Prevailing Wages vs. Living Wages. In the event that there is a difference between the amount of wages to be paid under the CITY of Oxnard’s local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. The duty to pay the correct wage is the responsibility of the CONSULTANT.

27. IRAN CONTRACTING ACT [RESERVED]

28. CONFLICT OF INTEREST
CONSULTANT covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of CONSULTANT’s services under this Agreement. CONSULTANT further covenants that in the performance of services under this Agreement, no officer, employee or agent of CONSULTANT having such interest shall be employed by it. In the event the CITY determines that CONSULTANT must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, CONSULTANT shall file such Form 700 with the CITY Clerk’s Office pursuant to the written instructions provided by the CITY Clerk. Acquisition or maintenance of a conflicting interest by CONSULTANT may result in termination of this Agreement by the CITY.

29. SUBCONTRACTING.

If CONSULTANT requires the assistance of a subcontractor to render any services under this agreement, Consultant shall obtain prior written consent from the City before a subcontractor performs any service pursuant to this Agreement. All subcontractors shall be identified in the scope of work attached to this Agreement as Exhibit A. CONSULTANT is fully responsible for satisfactory completion of all its subcontractors’ work. All subcontractors shall be properly licensed and insured; and bonded, if applicable. CONSULTANT shall be responsible for all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with subcontractors performance pursuant to this Agreement or subcontractors failure to comply with any of its obligations in connection with this Agreement.

30. DISPUTES.

Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the CITY’s Designated Representative, who shall reduce this decision to writing and mail a copy to the CONSULTANT. The decision of the CITY’s Designated Representative shall be final and conclusive unless CONSULTANT requests mediation within ten (10) calendar days.

Pending final decision of a dispute, the CONSULTANT shall proceed diligently with the 11 91
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performance of the Agreement and in accordance with the decision of the CITY’s Designated Representative.

31. DISPUTE RESOLUTION.

Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a “blindfold” process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.

32. ASSIGNMENT.

This Agreement is for the professional services of CONSULTANT. Any attempt by CONSULTANT to assign the benefits or burdens of this Agreement without the prior written approval of CITY shall be prohibited and shall be null and void. CONSULTANT's services pursuant to this Agreement shall be provided by the CONSULTANT’s Designated Representative or directly under his/her supervision, and CONSULTANT shall not assign another to supervise the CONSULTANT's performance of this Agreement without the prior written approval of CITY, by and through the CITY’s Designated Representative.

33. CARE OF WORK
Should Consultant discover any latent or unknown conditions materially differing from those inherent in the services or as represented by the City, Consultant shall immediately inform the City of such fact and shall not provide any services, except at Consultant's risk, until written instructions are received from the Project Manager.

34. REPORTS
Upon request by the Project Manager or as otherwise required by this Agreement, including but not limited to, the Scope of Services set forth in Exhibit “A”, Consultant shall prepare and submit reports to the City concerning Consultant's performance of the services required by this Agreement.

35. AUDIT.
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CITY shall have the option of inspecting, auditing and/or reproducing all records and other written materials: used by CONSULTANT in preparing its billings to CITY as a condition precedent to any payment to CONSULTANT; or for other purposes relating to the Agreement. CONSULTANT will promptly furnish all documents requested by CITY.

Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit CONSULTANT for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, CONSULTANT shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by CITY, whichever occurs later. CONSULTANT shall maintain all such records in CITY or to promptly reimburse CITY for all reasonable costs incurred in conducting the audit at a location other than in CITY, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. CONSULTANT shall include a copy of this Section in all contracts with its subcontractors, and CONSULTANT shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or CITY.

36. ADVERTISING AND PUBLICITY
CONSULTANT shall not use the name of or refer to CITY directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the CITY Manager. This Section shall survive the termination of this Agreement.

37. NONDISCRIMINATORY EMPLOYMENT.

CONSULTANT shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status.

CONSULTANT understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, CONSULTANT shall be responsible for such subcontractor’s compliance with this Section.

38. COVENANTS AND CONDITIONS.

Each term and each provision of this Agreement to be performed by CONSULTANT shall be construed to be both a covenant and a condition.

39. WAIVER.

CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from 13 93
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CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

40. FORCE MAJEURE.

Neither the CONSULTANT nor the CITY shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party’s own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the CITY.

41. GOVERNING LAW.

The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.

42. SEVERABILITY.

If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.

43. INTEGRATED AGREEMENT.

This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.

44. NO THIRD-PARTY BENEFICIARY.

This Agreement shall not be construed to be an agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.

45. AUTHORITY TO EXECUTE.

Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental entity, and warrants and 14 94
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represents that the Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.

46. EXECUTION – COUNTERPARTS.

This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature or electronic signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.

47. INCONSISTENT OR CONFLICTING TERMS.

In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the CITY are not binding upon the CITY’s Designated Representative unless specifically agreed to in writing, and initiated by CITY’s Designated Representative, as to each additional contractual term or condition.

48. CAPTIONS AND HEADINGS.

The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content, scope, or intent of the provisions described under the respective caption or heading.

49. ACKNOWLEDGEMENT.

By signing below, CONSULTANT acknowledges that it has reviewed the CITY’s CONSULTANT/Professional Services Agreement terms and conditions and insurance requirements and that CONSULTANT hereby agrees to full compliance. [Signatures on next page]
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Agreement No. 32400402
In witness whereof, the Parties have entered into this Agreement effective on the date as written in section 4 and upon signature of all Parties.

CITY OF OXNARD HROD, INC., JOHN R. O’DONNELL
☐John C. Zaragoza, Mayor1 Date John R. O’Donnell, , Date Managing Partner
☐Jennifer Yates, Purchasing Manager2
Kyriakos Pagonis, 3 Date
Senior Associate
ATTEST:

Rose Chaparro, CITY Clerk Date
(only if Mayor authorizes)
APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)
3 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer; ● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or
● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.
2 The Purchasing Agent may execute any authorized agreement up to $200,000. 1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 16 96
Agreement No. 32400402

EXHIBIT A

CONSULTANT/PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and HROD, Inc., John R. O’Donnell)

SCOPE OF SERVICES
CITY PROJECT MANAGER FOR THIS AGREEMENT: Adam Smith, (805) 385-3918, [email protected]
Consultant shall provide professional federal lobbying and advocacy services for the City.

The contract consists of furnishing all labor, materials, equipment, tools, supervision, and any other facilities to assist the City of Oxnard in accomplishing its federal legislative goals. Consultant shall advocate for the following federal legislative priority areas as described, or in similar areas:

1. Completion of remaining 3.3 miles of the six-mile-long Santa Clara River (SCR) levee system to provide necessary flood protection;

2. Construction of new ultrapure recycled water aquifer storage and recovery wells;

3. Fully remediating Superfund site Halaco Engineering, Inc.; and

4. Mandalay Seawalls repair and replacement.

Quarterly Summary Report
The Consultant shall provide a Quarterly Summary Report and any timely, time-sensitive memos as needed to the City Manager’s Office. The report shall include, but is not limited to:

1. Advocacy services and efforts to influence the outcome of legislative and administrative actions affecting the interests of the City;

2. Inform the City of all State executive proposals, legislation of special interest, proposed and adopted administrative rules and/or regulations, and other developments in Washington, D.C.;

3. Information and data pertaining to various federal issues and programs of interest to the City; and

4. Efforts at lobbying for City-sponsored legislation and specific bills as directed by the City Manager’s Office.
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Agreement No. 32400402

EXHIBIT B

CONSULTANT/PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and HROD, Inc., John R. O’Donnell)

SCHEDULE OF COMPENSATION
Consultant shall provide the services as described in Exhibit A for a total of five thousand eight hundred dollars ($5,800) per month, or two hundred eight thousand eight hundred dollars ($208,800) for the initial three-year term.
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Agreement No. 32400402

EXHIBIT C

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and HROD, Inc., John R. O’Donnell)

INSURANCE REQUIREMENTS
Prior to contract approval, CONSULTANT/CONSULTANT/SELLER/BIDDER (hereafter referred to as “CONSULTANT”) must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.

Exhibit INS-B

INSURANCE REQUIREMENTS FOR CONSULTANTS
(WITHOUT ERRORS AND OMISSIONS REQUIREMENT)

1. Consultant shall obtain and maintain during the performance of any services under this Agreement the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by Consultant, its agents, representatives, employees or subconsultants. a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project or shall be twice the occurrence amount; b. Business automobile liability insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA0001) covering Code No. 1, “any auto”; c. Workers’ compensation insurance in compliance with the laws of the State of California, and employer’s liability insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

2. Consultant shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements affecting coverage required by this Exhibit INS-B. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before work commences. City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]

3. Consultant agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled by either party, or reduced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

4. Consultant agrees that the commercial general liability and business automobile liability insurance policies shall be endorsed to name City, its City Council, officers, employees and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees and volunteers. The General liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-B or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available. CG 2010 with an edition date prior to 01/04 and CG 2037).

5. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance coverages (this must be endorsed). Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to 19 99
Agreement No. 32400402
City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

6. Any deductibles or self-insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

7. All insurance standards applicable to Consultant shall also be applicable to Consultant’s subconsultants. Consultant agrees to maintain appropriate agreements with subconsultants and to provide proper evidence of coverage upon receipt of a written request from the Risk Manager.

INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS Certificates of Insurance
The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance. You may use this or any industry form that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy.

Modifying the certificate does not change coverage or obligate the carrier to provide notes of cancellation.

Endorsement Forms
Original endorsements are required for general liability and automobile liability insurance policies and must be attached to the applicable certificate of insurance. City preference is that you use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the attached.

INS-B.doc
20 100
Agreement No. 32400402

ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODE SUB-CODE COMPANIES AFFORDING INSURANCE COVERAGE

INSURED COMPANY

LETTER A SPECIFY COMPANY NAMES IN THIS SPACE

COMPANY

LETTER B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY

REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

CO
LTR

TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)
LIMITS
A

GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY
[x] CLAIMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG. $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

A AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY
COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $

A EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA FORM
EACH OCCURRENCE $
AGGREGATE $

A WORKERS' COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

A OTHER

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER

NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE
Rev. 1/23 INS-B.doc
21 101
Agreement No. 32400402

GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits
Telephone:
 Deductible  Self-Insured
Retention (check which) of $
with an Aggregate of $
applies to
coverage.  Per Occurrence
 Per Claim (which)

NAMED INSURED
APPLICABILITY This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

TYPE OF INSURANCE CITY AGREEMENTS/PERMITS

GENERAL LIABILITY
 COMMERCIAL GENERAL LIABILITY
 COMPREHENSIVE GENERAL LIABILITY
 OWNERS & CONTRACTORS PROTECTIVE
 Claims Made
Retroactive Date
 Occurrence

OTHER PROVISIONS
COVERAGES LIABILITY LIMITS IN THOUSANDS $

EACH OCCURRENCE

AGGREGATE
 GENERAL
 PRODUCTS/COMPLETED OPERATIONS
 PERSONAL & ADVERTISING INJURY
 FIRE DAMAGE


Underwriter=s representative for claims pursuant to this insurance.

CLAIMS:

Name:

Address:

Telephone: ( )
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, employees and volunteers are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Liability Coverage, “occurrence” form CG0001; or b. If excess, affords coverage which is at least as broad as the primary insurance form CG0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
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Agreement No. 32400402
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 
I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
Rev. 1/23 INS-B.doc
23 103
Agreement No. 32400402

AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits
Telephone:
 Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to NAMED coverage.  Per Occurrence Per Claim (which)

INSURED
APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE OTHER PROVISIONS
 COMMERCIAL AUTO POLICY
 BUSINESS AUTO POLICY
 OTHER

LIMIT OF LIABILITY
CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: ()
$ per accident, for bodily injury and property damage.

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability Coverage, “occurrence” form CA0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
24 104
Agreement No. 32400402
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 
I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
Rev. 1/23
25 105
Agreement No. 32400402

EXHIBIT D

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and HROD, Inc., John R. O’Donnell)

LIVING WAGE POLICY
Pursuant to the Living Wage Policy adopted July 9, 2002 by the City Council and effective October 1, 2002, the City Manager and City Attorney are directed to include the following language in all standard Consultant/Professional services contracts that may be governed by the Living Wage Policy.

A. CONSULTANT shall compensate any employee of CONSULTANT who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, CONSULTANT shall pay such employee no less than $18.89 per hour for each hour that such employee provides services under this Agreement. In addition, while this Agreement is in effect, CONSULTANT shall provide to such employee no less than 96 hours of paid leave per calendar year.

B. CONSULTANT agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.

C. If CONSULTANT fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to CONSULTANT, effective immediately.

D. In addition, if CONSULTANT fails to comply with the Living Wage Policy in any manner, CONSULTANT shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. CONSULTANT shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to CONSULTANT of the amount owed.

CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2023
CONSULTANT shall compensate any employee of CONSULTANT who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit D. While this Agreement is in effect, CONSULTANT shall pay such employee no less than $18.89 per hour for each hour that such employee provides services under this Agreement. This hourly rate shall be adjusted on July 1, 2024, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 1982-84=100, comparing 26 106
Agreement No. 32400402
May of the previous year to May of the current year. In addition, while this Agreement is in effect, CONSULTANT shall provide to such employee no less than 96 hours of paid leave per calendar year.
a. CONSULTANT agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002.
b. If CONSULTANT fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to CONSULTANT, effective immediately.
c. In addition, if CONSULTANT fails to comply with the Living Wage Policy in any manner, CONSULTANT shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. CONSULTANT shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to CONSULTANT of the amount owed. 27 107
Agreement No. 32400402

EXHIBIT E

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and Michael J. Arnold and Associates, Inc.)

PREVAILING WAGE

1. CONSULTANT acknowledges that the Project defined in the Agreement between CONSULTANT and CITY is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. CONSULTANT shall perform the Project as a public work. CONSULTANT shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

2. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. CONSULTANT acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and CONSULTANT shall post such rates at each job site covered by this Agreement.

3. CONSULTANT is required to post job site notices, as prescribed by regulation. See Labor Code Section 1771.4(a)(2).

4. CONSULTANT shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. CONSULTANT shall, as a penalty to CITY, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by CONSULTANT or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. CONSULTANT shall comply with Labor Code Section 1776, which requires CONSULTANT and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, (2) certify and make such payroll records available for inspection, and (3) inform CITY of the location of the records.

6. CONSULTANT shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations. Before commencing work under this Agreement, CONSULTANT shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, CONSULTANT and each of its subcontractors shall submit to CITY a verified statement of the journeyman and apprentice hours performed under this Agreement.

7. CONSULTANT may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, CONSULTANT must immediately notify CITY. 28 108
Agreement No. 32400402

8. CONSULTANT is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. CONSULTANT shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alteration, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. CONSULTANT acknowledges that 8 hours labor constitutes a legal day’s work.

CONSULTANT shall comply with and be bound by Labor Code Section 1810.

10. CONSULTANT shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. CONSULTANT shall, as a penalty to CITY, forfeit $25 for each worker employed in the performance of this Agreement by CONSULTANT or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by CONSULTANT’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

12. CONSULTANT shall be responsible for each and every one of its subcontractors’ compliance with Chapter 1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. CONSULTANT shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. CONSULTANT shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic review of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, CONSULTANT shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent, CONSULTANT shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify CITY, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including CONSULTANT, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs. All duties of CONSULTANT under this Section shall survive Agreement termination.
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Agreement No. 32400408

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT

BETWEEN
THE CITY OF OXNARD AND MICHAEL J. ARNOLD AND ASSOCIATES, INC.

By This Consultant/Professional Services Agreement (“Agreement”), the CITY of Oxnard (“CITY”) agrees to engage the services of Michael J. Arnold and Associates, Inc. (“CONSULTANT”), and CONSULTANT agrees to perform the services for CITY as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. CITY and CONSULTANT may be individually referred to as “Party” or collectively as the “Parties.”

1. RECITALS [Intentionally Omitted]

2. SUMMARY DESCRIPTION OF SERVICES. Consultant shall provide State of California lobbying and advocacy services to the City.

3. PARTIES.

CITY of Oxnard (“CITY”), a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030 Michael J. Arnold and Associates, Inc. (“CONSULTANT”), a corporation of the State of California, located at 1127 11th St #820, Sacramento, CA 95814

4. TERM OF AGREEMENT: From: March 5, 2024 To : March 5, 2027

4.1 Time is of the essence in this Agreement.

4.2 The CITY shall have the option for (2) two consecutive (1) one-year extensions, in accordance with the scope of work and general terms and conditions of the Consultant/Professional Services Agreement. Any price increases or decreases shall be negotiated at time of contract extension.

4.3 Any Optional Extension (initial term, plus any option to extend) shall not exceed a total of five (5) years. The CITY in its sole discretion may exercise the optional extension upon 60 days written notice to the CONSULTANT in accordance with Section 11 of this Agreement. CONSULTANT shall issue its written consent to the CITY’s exercise of the option extension within 10 days of receipt of notice from the CITY. All Notices shall comply with Section 20 of this Agreement.
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4.4 All services required of CONSULTANT under this Agreement shall be completed on or before the end of the term of the Agreement.

5. AGREEMENT AMOUNT NOT TO EXCEED: $5,000 per month, or $180,000 for the term of this Agreement.

6. AGREEMENT EXHIBITS.

The following documents memorialized below are the only exhibits to this Agreement and are incorporated by reference as though fully set forth herein. In the event of a conflict between the Exhibits and this Agreement, the Agreement controls.

Exhibit A: Scope of Services
Exhibit B: Schedule of Compensation
Exhibit C: Insurance Requirements: City Insurance Exhibit INS-B Exhibit D: Living Wage Policy
Exhibit E: Prevailing Wage Policy

7. DESIGNATED REPRESENTATIVES.

The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, CONSULTANT’s services shall be performed or immediately supervised by the CONSULTANT’s Representative:

CITY Designated Representative: CONSULTANT Designated Representative:

Name: Alexander Nguyen Name: Michael J. Arnold
Title: City Manager Title: President
Phone: (805) 385-8017 Phone: (916) 446-2646
Email: [email protected] Email: [email protected] Mailing Address (if differs from above): Mailing Address (if differs from above):

8. CONTRACTUAL PREREQUISITES.

8.1 This Agreement must first be executed by the CONSULTANT, after which the Agreement shall be approved as to form by the City Attorney, then executed by the Mayor, or an authorized person on behalf of the CITY, and if executed by the Mayor shall also be executed by the City Clerk.

8.2 CONSULTANT is advised that any recommendation for AGREEMENT award is not binding on CITY until the AGREEMENT is fully executed and approved by CITY.
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8.3 A request for modification of the terms, prior to execution of the Agreement, must be made in writing and presented to the Designated Representative of the CITY prior to the time this Agreement is executed.

8.4 All proof of a City tax certificate, insurance, and W-9 forms is required prior to execution of this Agreement.

8.5 CONSULTANT shall not perform any work under this Agreement until a proof of insurance has been provided to the City as required under Section 24 of this Agreement.

9. CONSULTANT'S SERVICES.

9.1 CONSULTANT shall perform the tasks, obligations, and services set forth in the “Scope of Services,” attached to and incorporated into this Agreement as “Exhibit A.” Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 4 of this Agreement.

9.2 The Services shall be coordinated with the designated City Project Manager set forth in Exhibit A subject to the direction of the City Manager or Department Director. CONSULTANT hereby designates its Project Manager as set forth in “Exhibit A” as the person responsible for the Services who shall coordinate with City’s Project Manager in executing the scope of services under this Agreement.

10. COMPENSATION.

CITY shall pay CONSULTANT for the services performed pursuant to the terms of this Agreement in the time and manner set forth in the “Schedule of Compensation,” attached to and incorporated into this Agreement as “Exhibit B.” CITY shall pay CONSULTANT an amount not to exceed the amount is listed in Section 5 of this Agreement. Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 13 of this Agreement, and may be subject to approval by the City Council.

11. PAYMENT & INVOICES.

The CITY shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the CITY disputes one or more items in an invoice, the CITY shall, within thirty (30) days after receipt of such invoice, notify the CONSULTANT of the item(s) being disputed and the reason(s) therefore. The CITY may withhold payment for such disputed items until resolution of the dispute.

11.1 Payment Request. CONSULTANT shall submit a payment request to CITY by the end of each calendar month listing the Services provided, costs of those Services, and total amount due for the month. Invoices may be emailed to:
[email protected].
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11.2 Non-Appropriation of Funds. Payments to be made to CONSULTANT by CITY for the Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted and unencumbered appropriation of CITY. In the event CITY does not appropriate sufficient funds for payment of the Services beyond the current fiscal year, this Agreement shall cover payment for the Services only up to the conclusion of the last fiscal year in which CITY appropriated sufficient funds and shall automatically terminate at that fiscal year’s conclusion.

11.3 CONSULTANT’s acceptance of final payment made pursuant to this Agreement shall constitute a release of CITY from all claims and liabilities for compensation to CONSULTANT for anything completed, finished or relating to the Services. CITY’s payment shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT for the accuracy and competency of the information provided and/or the Services performed hereunder, nor shall such payment be deemed to be an assumption of responsibility or liability by CITY for any defect or error in the Services performed by CONSULTANT and its employees, agents and subcontracted consultants.

11.4 CONSULTANT shall provide CITY with a completed Request for Taxpayer Identification Number and Certification, as issued by the Internal Revenue Service. If any sales tax is due for the Services performed by CONSULTANT or materials or products provided to CITY by CONSULTANT, CONSULTANT shall pay the sales tax.

CITY shall not reimburse CONSULTANT for sales taxes paid by CONSULTANT.

12. OPTION TO EXTEND AGREEMENT.

When in the CITY’s best interest, this Agreement may only be extended, if the City in its discretion exercises the option to extend pursuant to Section 4.2 and 4.3 of the Agreement. The initial term, plus any option to extend, shall not exceed a total of five (5) years.

13. MODIFICATION OF AGREEMENT.

This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment, and as authorized by the Oxnard City Code, Sections 4-59 and 4-60.

14. TERMINATION OF AGREEMENT.

CITY may terminate this Agreement at any time, with or without cause and without penalty, upon fifteen (15) calendar days’ prior written notice pursuant to Section 22 of this Agreement. Such termination shall be effective on the date specified in the notice, or if no date is specified, then fifteen (15) calendar days from the date of the notice. CITY shall be liable to CONSULTANT only for work done by CONSULTANT up 4 113
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to and including the date of termination of this Agreement unless the termination is for cause, in which event CONSULTANT need be compensated only to the extent required by law. CONSULTANT may terminate this Agreement at any time during the term of the Agreement by giving the CITY sixty (60) calendar days’ prior written notice.

15. FEDERAL FUNDING/GRANT REQUIREMENTS RIDER [RESERVED]

16. INDEPENDENT CONTRACTOR
CONSULTANT is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its employees or agents shall have control over the conduct of CONSULTANT or any of its employees, except as stated in this Agreement.

CONSULTANT has and shall retain the right to exercise full control over the employment, direction, means of performance, location, compensation and discharge of all persons assisting CONSULTANT. This Agreement shall not be interpreted to prevent or preclude CONSULTANT from rendering any services for CONSULTANT’s own account or to any other person or entity as CONSULTANT in its sole discretion shall determine; provided, however, that performing such services shall not materially interfere with the Services the CONSULTANT shall perform for the CITY. The CITY retains the right to provide general instructions to and observe the CONSULTANT in the performance of all services done on behalf of the CITY.

CONSULTANT and its employees, subconsultants, and agents have no authority, express or implied, to act on behalf of CITY in any capacity, to incur any debt, obligation or liability on behalf of CITY, bind CITY in any manner, or otherwise act on behalf of CITY as an agent. CONSULTANT and its employees are not employees of CITY.

CONSULTANT and its employees are not entitled to receive from CITY any of the benefits or rights afforded employees of CITY, including but not limited to reserve leave, sick leave, vacation leave, holiday leave, compensatory leave, Public Employees Retirement System benefits, and health, life, dental, long-term disability and workers’ compensation insurance benefits. CONSULTANT shall not, at any time or in any manner, represent that it or any of its agents, subconsultants, or employees are in any manner agents, subconsultants, or employees of CITY.

17. LAWFUL PERFORMANCE.

CONSULTANT shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement. CONSULTANT, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

18. SAFETY REQUIREMENTS.

CONSULTANT shall not perform any services for the CITY when the CONSULTANT is impaired by alcohol or a controlled substance. When there is 5 114
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reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the CITY’s Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The CITY reserves the right to issue restraining or cease and desist orders to CONSULTANT when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of CONSULTANT's work by CITY shall not operate as a release of the CONSULTANT from such standard of care and workmanship.

19. STANDARD OF PERFORMANCE; WARRANTY

19.1 Consultant agrees to perform all services required by this Agreement in a professional and competent manner, in accordance with the degree of skill and diligence which is normally employed by reputable professionals performing similar services under similar conditions in the same or similar locality. Such services shall also be performed in a manner which is reasonably satisfactory to CITY PROJECT MANAGER, or his designee (hereinafter the “Project Manager”), provided that discretion in determining what is satisfactory shall not alter the foregoing standard of care.

19.2 In accordance with the standard of care set forth in the first sentence of Section 19.1, the Consultant agrees that it:
(1) Has thoroughly reviewed and considered the services and work to be performed;
(2) Has reviewed the issues regarding the scope of services to be provided; (3) Has carefully considered how the services and related work should be performed; and
(4) Fully understands the facilities, difficulties and restrictions associated with performance of the services required by this Agreement.

20. OWNERSHIP OF CONSULTANT’S WORK PRODUCT, CONFIDENTIALITY & DISCLOSURE.

CITY shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by CONSULTANT in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by CITY.

20.1. Records and Inspections. The CONSULTANT shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The CITY shall have free access at all reasonable times to such records, both hard copy and 6 115
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electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.

20.2. Deliverables. CONSULTANT shall deliver to the CITY the studies, plans, specifications, or other documents as are identified in the Scope of Services; and CONSULTANT shall, upon completion of all work or termination of this Agreement, submit to the CITY all information developed in the course of the CONSULTANT's services. CONSULTANT shall, in such time and in such form as the CITY may require, furnish reports concerning the status of services required under this Agreement. CONSULTANT shall, upon request by CITY and upon completion or termination of this Agreement, deliver to the CITY all material furnished to CONSULTANT by the CITY.

20.3. Ownership – Generally. All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this Agreement shall be the property of the CITY, and all patents or copyrights shall be assigned to the CITY, unless otherwise agreed. CONSULTANT agrees that CITY may make modifications to computer software furnished by CONSULTANT without infringing CONSULTANT’s copyright or any license granted to CITY, unless otherwise agreed.

20.4. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the CONSULTANT pursuant to or in connection with this Agreement shall be the exclusive property of the CITY.

20.5. Confidentiality. Information that is exempt from disclosure to the public is confidential. This includes information relating to the past, present, or future affairs of the CITY or information belonging to a third party whose information is in the CITY’s possession or control under obligations of confidentiality.

CONSULTANT may be granted access to information that is exempt from disclosure to the public (Government Code Section 7920.505) and may contain “trade secrets” (see Government Code Section 7924.510(f)) when it is necessary for CONSULTANT to perform its obligations pursuant to this Agreement. If CONSULTANT is granted such access to confidential information, CONSULTANT shall not be considered to be a member of the public as that term is used in Government Code Section 7920.515.

20.6. Disclosure of Information. CONSULTANT shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to CONSULTANT by the CITY or other information to which the CONSULTANT has had access during the term of this Agreement without the prior written approval of the CITY’s Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement.
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20.7. No Warranty. Other than an obligation upon the CITY to deal in good faith, the CITY makes no warranties and shall bear no liability or responsibility for errors or omissions in any Confidential Information disclosed under this Agreement or for any business decisions made by CONSULTANT in reliance on any Confidential Information disclosed under this Agreement.

21. NOTICE OF BREACH AND OPPORTUNITY TO CURE.

Neither Party will be in breach of this Agreement where the breach is capable of being cured, or until written notice of the breach is received from the non-breaching Party. The Party charged with breach will have fifteen (15) calendar days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the breaching Party received notice of breach, the non-breaching Party may terminate this Agreement. Notice shall be given in the manner set forth in Section

22. 22. NOTICE.

All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first-class mail. Notice sent by mail shall be addressed to each Party’s Designated Representative as set forth above in Section 7. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

23. INDEMNIFICATION, HOLD HARMLESS & DEFENSE.

23.1 Except as set forth in Subsection 23.3 of this Section 23, and to the fullest extent permitted by law, Consultant shall immediately defend, indemnify, and hold harmless the City, its officers, employees, representatives, (but not including the City’s construction contractors or other consultants) and agents (the “City Indemnitees”), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and reasonable attorneys’ fees, for any personal injuries, deaths, or property damage, including property owned by the City (collectively “Claims”) which may arise out of Consultant's negligence or willful misconduct in the performance of the services described in this Agreement, unless such Claims are proven to be caused by the negligence or willful misconduct of the City Indemnitees.

23.2 The duty to defend is a separate and distinct obligation from CONSULTANT’s duty to indemnify. CONSULTANT shall be obligated to defend 8 117
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in all legal, equitable, administrative, or special proceedings, with counsel approved by the CITY Attorney, immediately upon tender to CONSULTANT of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. If it is finally adjudicated that liability was caused by the negligence or willful misconduct of any of the Indemnitees, CONSULTANT may submit a claim to CITY for reimbursement of reasonable attorneys’ fees and defense costs.

23.3 The provisions of this Subsection 23.3 apply only in the event that Consultant is a design professional within the meaning of California Civil Code section 2782.8 (“Design Professional”). The term Design Professional, as defined in said section, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code.

23.3.1 Notwithstanding the provisions of Subsection 23.1 and 2 above, to the extent that the services to be provided under this Agreement are those of a Design Professional, Consultant's duty to indemnify, hold harmless, and defend the City Indemnitees shall be limited to the extent that any Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, its officers, agents, employees or subconsultants in the performance of the services described in this Agreement.

23.3.2 In no event shall the costs of defense charged to Consultant exceed the Consultant’s proportionate percentage of fault, except as otherwise set forth in said Civil Code section 2782.8, the provisions of which are incorporated into this Agreement by this reference. Nothing in this Subsection shall be construed to require Consultant to provide indemnification for Claims caused by the active negligence or willful misconduct of the City Indemnitees, or any other party for whom Consultant is not legally liable.

23.4 The City does not and shall not waive any rights that it may have against Consultant under this Section, because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of Section 23, inclusive shall apply regardless of whether said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense described herein.

23.5 The obligation to indemnify and defend, as set forth in this Section 23, is binding on the successors, assigns, or heirs of Consultant and shall survive the expiration or any early termination of this Agreement.

23.6 CONSULTANT agrees to pay all required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this 9 118
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Agreement. CONSULTANT shall be solely responsible for, and shall save CITY harmless from, all matters relating to the payment of CONSULTANT’s subcontractors, material suppliers, directors, officers, employees, agents and representatives, including compliance with social security requirements, federal and State income tax withholding, and all other regulations governing employer-employee relations, as applicable. CITY shall have the right to offset against the amount of any compensation due to CONSULTANT under this Agreement any amount due to CITY from CONSULTANT as a result of its failure to promptly pay to CITY any reimbursement or indemnification arising under this Section.

24. INSURANCE.

CONSULTANT shall obtain and maintain during the performance of any services under this Agreement the insurance coverages listed within “Exhibit C”, which is attached hereto and incorporated herein by this reference, unless the Risk Manager waives, in writing, the requirement that CONSULTANT obtain and maintain such insurance coverages. Such insurance must be issued by a company satisfactory to the Risk Manager. CONSULTANT shall, before performance of any services pursuant to this Agreement, file with the Risk Manager evidence of insurance coverage as specified in “Exhibit C”. Maintenance of insurance coverages by CONSULTANT is a material element of this Agreement. CONSULTANT’S failure to maintain or renew insurance coverages or to provide renewal evidence shall be considered a material breach of this Agreement.

25. LIVING WAGE REQUIREMENTS.

During the term of this Agreement, CONSULTANT understands and agrees that if Living Wages are applicable, subject to the 2002 Oxnard City Council Living Wage Policy, attached as “Exhibit D” to this Agreement, CONSULTANT will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agreement. The duty to pay the correct wage is the responsibility of the CONSULTANT.

26. PREVAILING WAGE REQUIREMENTS

26.1. Application. The payment of State prevailing wages as designated for Ventura County shall apply to public works projects. However, this section shall not apply to work performed on a public works project of twenty-five thousand dollars ($25,000) or less when the project is for construction, alteration, demolition, installation, or repair work; or to work performed on a public works project of fifteen thousand dollars ($15,000) or less when the project is for maintenance work. Prevailing wages are required to be paid to all workers, including subcontracted employees.
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26.2. Compliance with California Department of Industrial Relations (DIR).

To determine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html

26.3. Contract Splitting. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the purpose of evading these prevailing wage requirements.

26.4. Use of Prevailing Wages vs. Living Wages. In the event that there is a difference between the amount of wages to be paid under the CITY of Oxnard’s local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. The duty to pay the correct wage is the responsibility of the CONSULTANT.

27. IRAN CONTRACTING ACT [RESERVED]

28. CONFLICT OF INTEREST
CONSULTANT covenants that it does not have any interest, nor shall it acquire any interest, directly or indirectly, which would conflict in any manner with the performance of CONSULTANT’s services under this Agreement. CONSULTANT further covenants that in the performance of services under this Agreement, no officer, employee or agent of CONSULTANT having such interest shall be employed by it. In the event the CITY determines that CONSULTANT must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests, CONSULTANT shall file such Form 700 with the CITY Clerk’s Office pursuant to the written instructions provided by the CITY Clerk. Acquisition or maintenance of a conflicting interest by CONSULTANT may result in termination of this Agreement by the CITY.

29. SUBCONTRACTING.

If CONSULTANT requires the assistance of a subcontractor to render any services under this agreement, Consultant shall obtain prior written consent from the City before a subcontractor performs any service pursuant to this Agreement. All subcontractors shall be identified in the scope of work attached to this Agreement as Exhibit A. CONSULTANT is fully responsible for satisfactory completion of all its subcontractors’ work. All subcontractors shall be properly licensed and insured; and bonded, if applicable. CONSULTANT shall be responsible for all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with subcontractors performance pursuant to this Agreement or subcontractors failure to comply with any of its obligations in connection with this Agreement.

30. DISPUTES.
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Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the CITY’s Designated Representative, who shall reduce this decision to writing and mail a copy to the CONSULTANT. The decision of the CITY’s Designated Representative shall be final and conclusive unless CONSULTANT requests mediation within ten (10) calendar days.

Pending final decision of a dispute, the CONSULTANT shall proceed diligently with the performance of the Agreement and in accordance with the decision of the CITY’s Designated Representative.

31. DISPUTE RESOLUTION.

Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a “blindfold” process. The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the Parties but not more than sixty (60) calendar days, unless the maximum time is extended in writing by both Parties.

32. ASSIGNMENT.

This Agreement is for the professional services of CONSULTANT. Any attempt by CONSULTANT to assign the benefits or burdens of this Agreement without the prior written approval of CITY shall be prohibited and shall be null and void. CONSULTANT's services pursuant to this Agreement shall be provided by the CONSULTANT’s Designated Representative or directly under his/her supervision, and CONSULTANT shall not assign another to supervise the CONSULTANT's performance of this Agreement without the prior written approval of CITY, by and through the CITY’s Designated Representative.

33. CARE OF WORK
Should Consultant discover any latent or unknown conditions materially differing from those inherent in the services or as represented by the City, Consultant shall immediately inform the City of such fact and shall not provide any services, except at Consultant's risk, until written instructions are received from the Project Manager.

34. REPORTS
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Upon request by the Project Manager or as otherwise required by this Agreement, including but not limited to, the Scope of Services set forth in Exhibit “A”, Consultant shall prepare and submit reports to the City concerning Consultant's performance of the services required by this Agreement.

35. AUDIT.

CITY shall have the option of inspecting, auditing and/or reproducing all records and other written materials: used by CONSULTANT in preparing its billings to CITY as a condition precedent to any payment to CONSULTANT; or for other purposes relating to the Agreement. CONSULTANT will promptly furnish all documents requested by CITY.

Additionally, if this Agreement is in excess of $10,000, the State Auditor may examine and audit CONSULTANT for a period of 3 years after final payment under the Agreement. Regardless of whether a State audit is permitted, CONSULTANT shall maintain and preserve all such records for a period of at least 3 years after final payment under the Agreement or until an audit has been completed and accepted by CITY, whichever occurs later. CONSULTANT shall maintain all such records in CITY or to promptly reimburse CITY for all reasonable costs incurred in conducting the audit at a location other than in CITY, including but not limited to expenses for personnel, salaries, private auditor, travel, lodging, meals and overhead. CONSULTANT shall include a copy of this Section in all contracts with its subcontractors, and CONSULTANT shall be responsible for immediately obtaining those records or other written material from its subcontractors upon a request by the State Auditor and/or CITY.

36. ADVERTISING AND PUBLICITY
CONSULTANT shall not use the name of or refer to CITY directly or indirectly in any advertisement, news release, or professional or trade publication without prior written approval from the CITY Manager. This Section shall survive the termination of this Agreement.

37. NONDISCRIMINATORY EMPLOYMENT.

CONSULTANT shall not unlawfully discriminate against any individual based on race, color, religion or religious creed, national origin, ancestry, ethnic group identification, primary language, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, sex, sexual orientation, age, immigration status, citizenship or military and veteran status.

CONSULTANT understands and agrees that it is bound by and will comply with all legal nondiscrimination mandates. For every subcontractor who will perform Services, CONSULTANT shall be responsible for such subcontractor’s compliance with this Section.

38. COVENANTS AND CONDITIONS.
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Each term and each provision of this Agreement to be performed by CONSULTANT shall be construed to be both a covenant and a condition.

39. WAIVER.

CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.

40. FORCE MAJEURE.

Neither the CONSULTANT nor the CITY shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the Party’s own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the CITY.

41. GOVERNING LAW.

The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.

42. SEVERABILITY.

If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.

43. INTEGRATED AGREEMENT.

This Agreement and the attached exhibits referenced herein to this Agreement represent the entire understanding between the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.

44. NO THIRD-PARTY BENEFICIARY.
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This Agreement shall not be construed to be an agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.

45. AUTHORITY TO EXECUTE.

Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental entity, and warrants and represents that the Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.

46. EXECUTION – COUNTERPARTS.

This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature or electronic signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.

47. INCONSISTENT OR CONFLICTING TERMS.

In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the CITY are not binding upon the CITY’s Designated Representative unless specifically agreed to in writing, and initiated by CITY’s Designated Representative, as to each additional contractual term or condition.

48. CAPTIONS AND HEADINGS.

The captions and headings contained in this Agreement are provided for identification purposes only and shall not be interpreted to limit or define the content, scope, or intent of the provisions described under the respective caption or heading.

49. ACKNOWLEDGEMENT.

By signing below, CONSULTANT acknowledges that it has reviewed the CITY’s CONSULTANT/Professional Services Agreement terms and conditions and insurance requirements and that CONSULTANT hereby agrees to full compliance. [Signatures on next page]
15 124
Agreement No. 32400408
In witness whereof, the Parties have entered into this Agreement effective on the date as written in section 4 and upon signature of all Parties.

CITY OF OXNARD Michael J. Arnold and Associates, Inc.
☐John C. Zaragoza, Mayor1 Date Michael J. Arnold, Date
President
☐Jennifer Yates, Purchasing Manager2
Kristi Foy,
3 Date
Vice President
ATTEST:

Rose Chaparro, CITY Clerk Date
(only if Mayor authorizes)
APPROVED AS TO FORM:

Stephen M. Fischer, CITY Date
Attorney (always required)
3 The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer; ● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or
● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company.
2 The Purchasing Agent may execute any authorized agreement up to $200,000. 1 The City Council must authorize and the Mayor must execute any agreement over $200,000. 16 125
Agreement No. 32400408

EXHIBIT A

CONSULTANT/PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and Michael J. Arnold and Associates, Inc.)

SCOPE OF SERVICES
CITY PROJECT MANAGER FOR THIS AGREEMENT: Adam Smith, (805) 385-3918, [email protected]
Consultant shall provide professional State of California lobbying and advocacy services for the City.

The contract consists of furnishing all labor, materials, equipment, tools, supervision, and any other facilities to assist the City of Oxnard in accomplishing its State legislative goals. Consultant shall advocate for the following State legislative priority areas as described, or in similar areas:

1. Channel Islands Harbor water quality;

2. Construction of new ultrapure recycled water aquifer storage and recovery wells;

3. Direct funding to local governments to address the homeless crisis;

4. Mandalay Seawalls repair and replacement; and

5. Support the passage of AB 1168 relating to emergency medical services.

Quarterly Summary Report
The Consultant shall provide a Quarterly Summary Report and any timely, time-sensitive memos as needed to the City Manager’s Office. The report shall include, but is not limited to:

1. Advocacy services and efforts to influence the outcome of legislative and administrative actions affecting the interests of the City.

2. Inform the City of all State executive proposals, legislation of special interest, proposed and adopted administrative rules and/or regulations, and other developments in Sacramento, CA.

3. Information and data pertaining to various State issues and programs of interest to the City.

4. Efforts at lobbying for City-sponsored legislation and specific bills as directed by the City Manager’s Office.
17 126
Agreement No. 32400408

EXHIBIT B

CONSULTANT/PROFESSIONAL SERVICE AGREEMENT
(CITY of Oxnard and Michael J. Arnold and Associates, Inc.)

SCHEDULE OF COMPENSATION
Consultant shall provide the services as described in Exhibit A for a total of five thousand dollars ($5,000) per month, or one hundred eighty thousand dollars ($180,000) for the initial three-year term.
18 127
Agreement No. 32400408

EXHIBIT C

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and Michael J. Arnold and Associates, Inc.)

INSURANCE REQUIREMENTS
Prior to contract approval, CONSULTANT/CONSULTANT/SELLER/BIDDER (hereafter referred to as “CONSULTANT”) must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.

Exhibit INS-B

INSURANCE REQUIREMENTS FOR CONSULTANTS
(WITHOUT ERRORS AND OMISSIONS REQUIREMENT)

1. Consultant shall obtain and maintain during the performance of any services under this Agreement the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by Consultant, its agents, representatives, employees or subconsultants. a. Commercial General Liability Insurance, including Contractual Liability, in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for general liability with coverage equivalent to Insurance Services Office Commercial General Liability Coverage (Occurrence Form CG 0001). If a general aggregate limit is used, that limit shall apply separately to the project or shall be twice the occurrence amount; b. Business automobile liability insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage for each claimant for automobile liability with coverage equivalent to Insurance Services Office Automobile Liability Coverage (Occurrence Form CA0001) covering Code No. 1, “any auto”; c. Workers’ compensation insurance in compliance with the laws of the State of California, and employer’s liability insurance in an amount not less than $1,000,000 per claimant. Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City.

2. Consultant shall, prior to performance of any services, file with the Risk Manager certificates of insurance with original endorsements affecting coverage required by this Exhibit INS-B. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on the attached forms or on other forms approved by the Risk Manager. All certificates and endorsements are to be received and approved by the Risk Manager before work commences. City reserves the right to require complete certified copies of all required insurance policies at any time. The certificates of insurance and endorsements shall be sent via email. If you have not received your request or are having difficulty with electronic upload, contact [email protected]

3. Consultant agrees that all insurance coverages shall be provided by a California admitted insurance carrier with an A.M. Best rating of A:VII or better and shall be endorsed to state that coverage may not be suspended, voided, canceled by either party, or reduced in coverage or limits without 30 days’ prior written notice to the Risk Manager. The Risk Manager shall not approve or accept any endorsement if the endorsement contains “best effort” modifiers or if the insurer is relieved from the responsibility to give such notice.

4. Consultant agrees that the commercial general liability and business automobile liability insurance policies shall be endorsed to name City, its City Council, officers, employees and volunteers as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its City Council, officers, employees and volunteers. The General liability Special Endorsement Form and Automobile Liability Special Endorsement Form attached to this Exhibit INS-B or substitute forms containing the same information and acceptable to the Risk Manager shall be used to provide the endorsements (ISO form CG 2010 11/85 or if not available. CG 2010 with an edition date prior to 01/04 and CG 2037).

5. The coverages provided to City shall be primary and not contributing to or in excess of any existing City insurance coverages (this must be endorsed). Additionally, the workers’ compensation policy shall include a waiver of all rights of subrogation which the insurer may have against the City. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to 19 128
Agreement No. 32400408
City, its City Council, officers, employees and volunteers. The insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

6. Any deductibles or self-insured retentions must be declared to and approved by the Risk Manager. At the option of the Risk Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its City Council, officers, employees and volunteers, or the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

7. All insurance standards applicable to Consultant shall also be applicable to Consultant’s subconsultants. Consultant agrees to maintain appropriate agreements with subconsultants and to provide proper evidence of coverage upon receipt of a written request from the Risk Manager.

INSTRUCTION FOR SUBMITTING INSURANCE CERTIFICATES AND ENDORSEMENT FORMS Certificates of Insurance
The sample accord form on the following page is provided to facilitate your preparation and submission of certificates of insurance. You may use this or any industry form that shows coverage as broad as that shown on the attached sample. Please note the certificate holder address must be as shown on the attached sample accord form with the contract number and insurance exhibit identification information completed. Improperly addressed certificates may delay the contract start-up date because the City’s practice is to return unidentifiable insurance certificates to the insured for clarification as to the contract number. Cancellation provisions must be endorsed to the policy.

Modifying the certificate does not change coverage or obligate the carrier to provide notes of cancellation.

Endorsement Forms
Original endorsements are required for general liability and automobile liability insurance policies and must be attached to the applicable certificate of insurance. City preference is that you use the endorsement forms which are attached. Substitute forms will be accepted, however, as long as they include provisions comparable to the attached.

INS-B.doc
20 129
Agreement No. 32400408

ACORD CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)

PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

CODE SUB-CODE COMPANIES AFFORDING INSURANCE COVERAGE

INSURED COMPANY

LETTER A SPECIFY COMPANY NAMES IN THIS SPACE

COMPANY

LETTER B

COVERAGES

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY

REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

CO
LTR

TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)
LIMITS
A

GENERAL LIABILITY
[x] COMMERCIAL GENERAL LIABILITY [x]
CLAIMS MADE [x] OCCUR.
[x] OWNER'S & CONTRACTOR'S PROT.

GENERAL AGGREGATE $1,000,000
PRODUCTS COMP/OP AGG. $1,000,000
PERSONAL & ADV. INJURY $1,000,000
EACH OCCURRENCE $1,000,000
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person) $

A AUTOMOBILE LIABILITY
[x] ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY
COMBINED SINGLE $1,000,000
LIMIT
BODILY INJURY $ (Per
person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $

A EXCESS LIABILITY

UMBRELLA FORM

OTHER THAN UMBRELLA FORM
EACH OCCURRENCE $
AGGREGATE $

A WORKERS' COMPENSATION
AND

EMPLOYERS' LIABILITY

STATUTORY LIMITS
EACH ACCIDENT $1,000,000
DISEASE-POLICY LIMIT $1,000,000
DISEASE-EACH EMPLOYEE $1,000,000

A OTHER

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS

CERTIFICATE HOLDER
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED

TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE
Rev. 1/23 INS-B.doc
21 130
Agreement No. 32400408

GENERAL LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits
Telephone:
 Deductible  Self-Insured
Retention (check which) of $
with an Aggregate of $
applies to
coverage.  Per Occurrence
 Per Claim (which)

NAMED INSURED
APPLICABILITY This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

TYPE OF INSURANCE CITY AGREEMENTS/PERMITS

GENERAL LIABILITY
 COMMERCIAL GENERAL LIABILITY
 COMPREHENSIVE GENERAL LIABILITY
 OWNERS & CONTRACTORS PROTECTIVE
 Claims Made
Retroactive Date
 Occurrence

OTHER PROVISIONS
COVERAGES LIABILITY LIMITS IN THOUSANDS $

EACH OCCURRENCE

AGGREGATE
 GENERAL
 PRODUCTS/COMPLETED OPERATIONS
 PERSONAL & ADVERTISING INJURY
 FIRE DAMAGE


Underwriter=s representative for claims pursuant to this insurance.

CLAIMS:

Name:

Address:

Telephone: ( )
In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, employees and volunteers are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Commercial General Liability Coverage, “occurrence” form CG0001; or b. If excess, affords coverage which is at least as broad as the primary insurance form CG0001.

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
22 131
Agreement No. 32400408
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 
I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
Rev. 1/23 INS-B.doc
23 132
Agreement No. 32400408

AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT
FOR THE CITY OF OXNARD (the “City”)

SUBMIT IN DUPLICATE
ENDORSEMENT NO.

ISSUE DATE (MM/DD/YY)
PRODUCER POLICY INFORMATION:

Insurance Company:

Policy No.:

Policy Period: (from) (to)
LOSS ADJUSTMENT EXPENSE  Included in Limits
 In Addition to Limits
Telephone:
 Deductible  Self-Insured Retention (check which) of $ with an Aggregate of $ applies to
coverage.  Per Occurrence  Per Claim (which)

NAMED INSURED
APPLICABILITY. This insurance pertains to the operations, products and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here  in which case only the following specific agreements and permits with the City are covered:

CITY AGREEMENTS/PERMITS

TYPE OF INSURANCE OTHER PROVISIONS
 COMMERCIAL AUTO POLICY
 BUSINESS AUTO POLICY
 OTHER

LIMIT OF LIABILITY
CLAIMS: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone: (
)
$ per accident, for bodily injury and property damage.

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, insurance company agrees as follows:

1. INSURED. The City, its officers, agents, volunteers and employees are included as insureds with regard to liability and defense of suits arising from the operations, products and activities performed by or on behalf of the named insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the named insured for or on behalf of the City; or (b) products sold by the named insured to the City; or (c) premises leased by the named insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its officers, agents, employees or volunteers; or stand in an unbroken chain of coverage excess of the named insured’s scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its officers, agents, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SEVERABILITY OF INTEREST. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company’s limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included.

4. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days prior written notice by receipted delivery has been given to the City.

5. PROVISIONS REGARDING THE INSURED’S DUTIES. Any failure to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the City, its officers, agents, employees or volunteers.

6. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
a. Insurance Services Office Automobile Liability Coverage, “occurrence” form CA0001, code ("any auto"); or b. If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above nothing herein shall be held to waive, alter or extend any of the limits, conditions, agreements or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER
24 133
Agreement No. 32400408
CITY OF OXNARD ℅ Evident ID, Inc.
8520 Allison Pointe Blvd. Ste 223
PMB 5210
Indianapolis, Indiana 462500-4299 US

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 
I (print/type name), warrant that I have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement.

Signature
(original signature required)
Telephone: ( ) Date Signed
Rev. 1/23
25 134
Agreement No. 32400408

EXHIBIT D

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and Michael J. Arnold and Associates, Inc.)

LIVING WAGE POLICY
Pursuant to the Living Wage Policy adopted July 9, 2002 by the City Council and effective October 1, 2002, the City Manager and City Attorney are directed to include the following language in all standard Consultant/Professional services contracts that may be governed by the Living Wage Policy.

A. CONSULTANT shall compensate any employee of CONSULTANT who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as the Living Wage Policy Exhibit. While this Agreement is in effect, CONSULTANT shall pay such employee no less than $18.89 per hour for each hour that such employee provides services under this Agreement. In addition, while this Agreement is in effect, CONSULTANT shall provide to such employee no less than 96 hours of paid leave per calendar year.

B. CONSULTANT agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by City Council on July 9, 2002 and effective October 1, 2002.

C. If CONSULTANT fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to CONSULTANT, effective immediately.

D. In addition, if CONSULTANT fails to comply with the Living Wage Policy in any manner, CONSULTANT shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy. CONSULTANT shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to CONSULTANT of the amount owed.

CITY OF OXNARD LIVING WAGE REQUIREMENTS
EFFECTIVE JULY 1, 2023
CONSULTANT shall compensate any employee of CONSULTANT who provides services under this Agreement in accordance with the Living Wage Policy, attached hereto and incorporated herein by reference as Exhibit D. While this Agreement is in effect, CONSULTANT shall pay such employee no less than $18.89 per hour for each hour that such employee provides services under this Agreement. This hourly rate shall be adjusted on July 1, 2024, and each July 1 thereafter, according to the percentage change in the Consumer Price Index, all items, prepared by the Bureau of Labor Statistics for the Los Angeles area relating to all urban consumers (CPI-U), index base 26 135
Agreement No. 32400408
1982-84=100, comparing May of the previous year to May of the current year. In addition, while this Agreement is in effect, CONSULTANT shall provide to such employee no less than 96 hours of paid leave per calendar year. a. CONSULTANT agrees to post, at a location readily accessible to those employees providing services to the CITY, a copy of the Living Wage Policy adopted by the Oxnard City Council on July 9, 2002 and effective October 1, 2002. b. If CONSULTANT fails to compensate such employee pursuant to the Living Wage Policy, the City Manager or designee shall terminate this Agreement on written notice to CONSULTANT, effective immediately.
c. In addition, if CONSULTANT fails to comply with the Living Wage Policy in any manner, CONSULTANT shall pay to CITY a fine of $500 and shall pay to any employee providing services under this Agreement a penalty of three times the amount or value of the compensation owed to such employee under the Living Wage Policy.

CONSULTANT shall pay such fine and penalty within fifteen (15) calendar days after the City Manager or designee provides written notice to CONSULTANT of the amount owed. 27 136
Agreement No. 32400408

EXHIBIT E

CONSULTANT/PROFESSIONAL SERVICES AGREEMENT
(CITY of Oxnard and Michael J. Arnold and Associates, Inc.)

PREVAILING WAGE

1. CONSULTANT acknowledges that the Project defined in the Agreement between CONSULTANT and CITY is a “public work” as defined in Division 2, Part 7, Chapter 1 of the California Labor Code (“Chapter 1”), and that this Agreement is subject to Chapter 1 and the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. CONSULTANT shall perform the Project as a public work. CONSULTANT shall comply with and be bound by all the terms, rules and regulations described in Chapter 1 and the DIR’s rules and regulations as though set forth in full herein.

2. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. CONSULTANT acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and CONSULTANT shall post such rates at each job site covered by this Agreement.

3. CONSULTANT is required to post job site notices, as prescribed by regulation. See Labor Code Section 1771.4(a)(2).

4. CONSULTANT shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. CONSULTANT shall, as a penalty to CITY, forfeit not more than $200 for each calendar day or portion thereof for each worker paid less than the DIR’s determined prevailing rates for the work or craft in which the worker is employed pursuant to this Agreement by CONSULTANT or any subcontractor. The Labor Commissioner shall determine the amount of the penalty as described in Section 1775.

5. CONSULTANT shall comply with Labor Code Section 1776, which requires CONSULTANT and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, (2) certify and make such payroll records available for inspection, and (3) inform CITY of the location of the records.

6. CONSULTANT shall comply with Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects for all apprenticeable occupations. Before commencing work under this Agreement, CONSULTANT shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding the Project, CONSULTANT and each of its subcontractors shall submit to CITY a verified statement of the journeyman and apprentice hours performed under this Agreement.

7. CONSULTANT may not be debarred or suspended throughout the Agreement Term pursuant to Labor Code Section 1777.1 or 1777.7. If he, she or it becomes debarred or suspended in the Agreement Term, CONSULTANT must immediately notify CITY. 28 137
Agreement No. 32400408

8. CONSULTANT is not qualified to bid on, be listed in a Bid proposal, or engage in the performance of any contract for public work, as defined in Labor Code Sections 1720 through 1861, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. CONSULTANT shall continue without interruption to stay registered and qualified to perform public work pursuant to Section 1725.5 for the duration of the term of this Agreement. This provision does not apply to construction, alteration, demolition, installation or repair work of $25,000 or less or to maintenance work of $15,000 or less.

9. CONSULTANT acknowledges that 8 hours labor constitutes a legal day’s work.

CONSULTANT shall comply with and be bound by Labor Code Section 1810.

10. CONSULTANT shall comply with and be bound by Labor Code Section 1813 concerning penalties for workers who work excess hours. CONSULTANT shall, as a penalty to CITY, forfeit $25 for each worker employed in the performance of this Agreement by CONSULTANT or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code Section 1815, work performed by CONSULTANT’s employees in excess of 8 hours per day and 40 hours per week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½ times the basic rate of pay.

11. The Project listed in the Agreement is subject to compliance monitoring and enforcement by the DIR.

12. CONSULTANT shall be responsible for each and every one of its subcontractors’ compliance with Chapter 1, the DIR’s rules and regulations, and Labor Code Sections 1860 and 3700. CONSULTANT shall include in the written contract between it and each subcontractor a copy of, and a requirement that each subcontractor shall comply with, those statutory provisions. CONSULTANT shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractors’ compliance, including without limitation, conducting a periodic review of the certified payroll records of each subcontractor, and upon becoming aware of the failure of the subcontractor to pay its workers the specified prevailing rate of wages, CONSULTANT shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent, CONSULTANT shall hold harmless, defend (with counsel approved by the City Attorney) and indemnify CITY, its legislative bodies, and its officials, officers, employees and agents from any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including CONSULTANT, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all attorneys’ fees and other related costs. All duties of CONSULTANT under this Section shall survive Agreement termination.
29 138
City of Oxnard Solicitation # 24-64
Purchasing Division Bid Close Date: 01/08/24 at or before 2:00 PM PT.

City of Oxnard
Request for Proposals
RFP #24-64
Professional Federal Lobbyist and
Advocacy Services for the City of
Oxnard
Bid Close Date: 01/08/24
at or before 2:00 p.m. PT
City of Oxnard
Purchasing
300 West Third Street
Oxnard, CA 93030
Solicitation opportunities: https://www.oxnard.org/rfps-and-rfqs/ City Website: https://www.oxnard.org/
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TABLE OF CONTENTS
A. SOLICITATION INTRODUCTION

1.0 Timeline of Events

2.0 Background of the City of Oxnard

3.0 Period of Performance

4.0 Introduction

5.0 Evaluation Method
B. PROPOSAL GUIDELINES
Tab A – Proposal Checklist
Tab B – Acknowledgement
Tab C – Company Profile/ Experience
Tab D – Scope of Services
Tab E – References
Tab F – Cost/Budget Narrative
Tab G – Proposer Attachment
Attention Proposers: please complete Section Tabs A-G and upload as part of your bid response. Proposals must be submitted electronically at https://www.publicpurchase.com All questions must go through the Public Purchase portal. 140
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1.0 TIMELINE OF EVENTS
Proposers will be responsible for carefully examining the requirements contained herein.

Proposed Timeline

DATE ACTIVITY
December 6, 2023 Release of Solicitation
December 20, 2023
Last day for Questions by Proposers
Proposer inquiries must be submitted online: Public Purchase website.

January 9, 2024
Submission of the Proposal is to be uploaded to the Public Purchase website at or before 2:00 p.m. local time.
https://www.publicpurchase.com
January 10-12, 2024 Review of Proposals
January 16, 2024, to
January 18, 2024 Proposer Presentations (if necessary)
January 22, 2024, to
January 26, 2024 Agreement Development/Negotiations
February 13, 2024 Finance and Governance Committee approval March 4, 2024 City Council approval
March 5, 2024 Contracted work begins
The above dates are tentative and are subject to change as necessary. 141
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2.0 BACKGROUND OF THE CITY OF OXNARD
Oxnard, a vibrant and growing community of approximately 210,000 people, is located on the beautiful Southern California coast and is the most populous city in the County of Ventura.

Nestled about 60 miles northwest of Los Angeles and 35 miles south of Santa Barbara, Oxnard prides itself on its rich diversity and culture. Oxnard is a full-service city. Incorporated as a general law city in 1903, Oxnard operates under the council-manager form of government. The governing body, the City Council, is composed of seven (7) members.

This city by the Pacific Ocean is an ideal place to raise a family; Oxnard residents enjoy a spirit of community pride. With its attractive residential areas located among tree-lined streets, parks, and beaches, Oxnard provides a wide variety of housing choices.

3.0 PERIOD OF PERFORMANCE
The period of performance anticipated for this solicitation shall be for a period of up to three (3) years beginning March 5, 2024, or effective upon signature of an Agreement by both parties, through March 5, 2027, unless terminated earlier. After the first year, and each year thereafter, the City shall have the option to extend the term pursuant to the Agreement upon mutually acceptable services, cost adjustments, and the City requirements. There is no obligation by the City to purchase any specified amount of goods or services. 4.0 INTRODUCTION The City of Oxnard invites proposals from qualified Consultants to conduct Professional Federal Lobbyist and Advocacy Services for the City of Oxnard.

5.0 EVALUATION METHOD
The Evaluation Committee will review and score only those proposals that are deemed responsive to this RFP and presented in the format as set forth in Tab A below. Failure to include any sections in the proposal may result in that proposal being deemed non-responsive. During the scoring process, the Evaluation Committee may contact the Proposer’s references or any other sources deemed relevant by the Evaluation Committee as part of their review of the Proposer’s qualifications to perform the requested services or work. Selection will not be based on the lowest-priced proposal but will be based on the following criteria:

1. Proposer’s ability and history in providing the requested services or work for public agencies of similar size, population, and need as the City. 10 points. 2. Responsiveness of the proposal and the clarity and completeness of the proposed Scope of Work. 15 points.
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3. Demonstrated technical competence and experience to perform the services or work requested in the RFP. 15 points. 4. Past record of performance of similar work or service as determined by all available information. This criteria will be based not only on the information contained within the proposal, but also by discussions with the Proposers and their references, as well as other relevant entities or individuals who have used the Proposer for similar work or services. 30 points. 5. Cost Proposal. 30 points.
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Tab A – Proposal Checklist
Instructions:
a) This section must be filled in, and each item checked off to ensure all items requested by the City in this solicitation have been submitted.
b) Follow the instructions in each section of this solicitation. c) Present all requested items in the index tabs ordered A through G as shown. d) Label each item presented and include additional items on your table of contents. e) All proposals must include a detailed description of each proposed service to be provided. f) Proposers that do not follow the bid instructions found in the separate document titled “Terms and Conditions” may be found to be “non-responsive” and disqualified from the bid process.

Name of Company:

Service to provide:

Main Point of Contact:

E-mail: Phone:
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Tab A Proposal Submission Checklist
General Proposer Information
Please provide one copy of the following items in your proposal. Indicate the page number where the item is located.

Page Number
Tab A: Proposal Checklist (this page)       Tab B: Acknowledgements Tab C: Company Profile/ Experience
Tab D: Scope of Services
Tab E: References
Tab F: Cost/Budget Narrative
Tab G: Proposer Attachment

CERTIFICATION
I, the undersigned, certify and declare I have read and know the contents of the proposal the proposer listed below is submitting to the City of Oxnard (“City”). I certify under penalty of perjury that the preparer(s) of this proposal has/have provided only complete and truthful information to the City in this proposal. I understand that any misrepresentations or material omissions within this proposal will be grounds for potentially disqualifying the proposer or not awarding the contract to the proposer. Additionally, any misrepresentations or material omissions within this proposal are considered breaches of the contract (should the proposer be awarded that contract); the City shall have the right to terminate the contract immediately without consequences, and the City retains all other legal rights available to the City for breach of contract.

I, the undersigned, hereby give permission to the City and its employees and agents to contact references—including those references’ officials, employees, and agents (collectively, “References”)—of the proposer and its officers, managers, members, general partners, limited partners, or other owners of at least ten percent (10%) of the business, or if the business is a corporation or s-corporation, of its stock (collectively, “Owners”), and request information from other clients—including those clients’ officials, employees and agents (collectively, “Other Clients”). I further give permission for the City to review any criminal records of the Owners and obtain public records regarding the Owners, such as records of arrests, indictments, convictions, civil judicial actions, tax liens, and outstanding judgments. I have authority to waive, and I do waive, any and all rights and claims by the proposer, the Owners, and all of their heirs and assigns against the City and its officials, employees and agents, the References, and the Other Clients regarding any actions taken pursuant to, related to or incidental to, the authorization given in this paragraph. Furthermore, I agree that the City and its officers, employees and agents may but have no obligation to share any such information. 145
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I am executing this proposal on behalf of the proposer. I warrant and represent under penalty of perjury that I have the authority to execute this proposal on behalf of the proposer and I have the authority to bind the proposer to the answers provided in this proposal. If any information provided herein becomes inaccurate, I will immediately notify the City and provide updated accurate information in writing, under penalty of perjury.

CERTIFICATIONS
I,   of
Printed Name of Agent/Officer Name of Organization
Hereby certify that by submission of this proposal in response to the solicitation, agree upon contract award to carry out the requirements specified and obligations set forth therein.

Signature: Date:

Title of Agent/Officer:

Execution hereof is certification that the undersigned has read and understands the terms and conditions hereof, and that the undersigned's principal is fully bound and committed. 146
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Tab B - Acknowledgement

1. Clarifications, Exceptions, or Deviations
All Proposer(s) shall describe any exception or deviation from the requirements of the solicitation. Each clarification, exception, or deviation must be clearly identified. If your company/firm/sole proprietorship has no clarifications, exceptions, or deviations, a statement to that effect shall be included in this section. The sample service agreement is a separate attachment discussed in the solicitation labeled “Sample Agreement" and “Proposer Terms and Conditions” document located on the Public Purchase website and incorporated herein by this reference.

The following contractual terms are non-negotiable:
a. Termination
b. Indemnification
c. Insurance
d. Conflict of Interest
e. Governing Law
f. Assignability of Agreement
Do you have any other exceptions/deviations? If so, please identify the exception and provide an explanation:

PROPOSER’S RESPONSE:       2. Evidence of Insurability/Business Licenses All Proposer(s) shall submit evidence of all required insurance. If awarded the contract the Proposer has ten (10) calendar days to produce the required insurances, including a certified endorsement naming the City as additionally insured. The Proposer shall certify to the possession of any and all current required licenses or certifications. Proposer must provide a copy of current business license or other applicable licenses.

3. Transition (If applicable)
Upon expiration or termination of this agreement for any reason, during the transition closeout period the company/firm/consultant agrees to:
a. Continue delivering services until notified otherwise; and b. Assist the City in the orderly transition and transfer of all collaborations and committees to the City and the subsequent company/firm/consultant; and c. Provide, in a timely manner, all file and information deemed necessary by the City for use in subsequent contracting activities without additional cost to the City or the new 147
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company/firm/consultant, upon termination or expiration of this agreement for any reason; and
d. Cooperate with the City during a transition close-out period to ensure orderly and seamless delivery of services to the City.
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Tab C - Company Profile/Experience
This section of the proposal is designed to establish the proposer as an entity with the ability and experience to operate the program as specified in the solicitation. The company profile should be concise and clear, including descriptive information regarding service delivery. The following information must be provided as follows:

1. Business name and legal business status (i.e., partnership, corporation, etc.).

PROPOSER’S RESPONSE:       2. Company overview and disclosure of services or activities performed, including:
a. The City of Oxnard is a public agency with a City Council composed of elected officials.

The elected officials are restricted from voting on any action concerning a contract whose owners have made a campaign contribution of $250 or more in the previous 12 months.

To assist them in their decision-making process, please indicate the owners of the company and if any contributions were made to any Oxnard elected officials. b. Company hierarchy (President, Vice President, Company Officers, etc.) and an organizational chart. The organizational chart shall clearly identify all staff members who will provide services under this contract.
c. The number of years in business under the present business name, as well as prior business names, and the number of years of experience providing the proposed, equivalent, or related services.
d. Location of the office from which the work under this contract will be provided and the staff allocation at that office.
a. PROPOSER’S RESPONSE:
b. PROPOSER’S RESPONSE:
c. PROPOSER’S RESPONSE:
d. PROPOSER’S RESPONSE:       3. An explanation of any litigation, current or within the last 5 years, involving the Proposer or any principal officers thereof in connection with any contract. Is your firm, or the principals associated with your firm, under investigation, being sued, suing, or affiliated in any lawsuit or alternative dispute resolution with any governmental agency? If so, please provide details.

PROPOSER’S RESPONSE:      4. List the members of your organization who are authorized to negotiate the agreement.

Please provide an email address for each individual listed. 149
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PROPOSER’S RESPONSE:      5. Credentials/Resumes/Certifications/Licenses:

This section shall state all employees/subcontractors responsible for administering or providing services. Provide a summary list of the organizational personnel that will actively participate and contribute their skills to this project. Include in this list the individual’s name, job title, work location, and relevant experience in projects of similar size and complexity. (Responses may be one page per individual.) Proposer shall specifically provide the following information on all employees to be providing services related to this solicitation:
a. Current Responsibilities
b. Qualifications/Experiences
c. Education
d. Certifications/licenses, if applicable
e. List other pertinent information that will assist in evaluating Proposer’s qualifications. a. PROPOSER’S RESPONSE:
b. PROPOSER’S RESPONSE:
c. PROPOSER’S RESPONSE:
d. PROPOSER’S RESPONSE:
e. PROPOSER’S RESPONSE:

Proposer can add as many sections to this response box as it needs to state all employees providing services.
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Tab D - Scope of Services
This solicitation has a space provided under each question the City has of the Proposer. This solicitation is available for electronic download at www.publicpurchase.com. The contract consists of furnishing all labor, materials, equipment, tools, supervision, and any other facilities to assist the City of Oxnard in accomplishing its federal legislative goals.

Consultant shall demonstrate proficiency in advocating for the following federal legislative priority areas as described, or in similar areas:

1. Completion of remaining 3.3 miles of the six-mile-long Santa Clara River (SCR) levee system to provide necessary flood protection;

2. Construction of new ultrapure recycled water aquifer storage and recovery wells;

3. Fully remediating Superfund site Halaco Engineering, Inc.; and

4. Mandalay Seawalls repair and replacement.

Proposers must address all points in this section. All responses are in an italicized font in the box.

Summary of Services

1. Provide a summary of the work plan and/or methodology and physical resources (staff and equipment) your company will commit to ensuring successful lobbying and advocacy for the City’s federal legislative priority areas.

PROPOSER’S RESPONSE:

2. Provide like or similar examples of past success in lobbying for each of the City’s legislative priorities.

PROPOSER’S RESPONSE:

3. Reporting Requirements
Quarterly Summary Report. The Consultant shall provide a Quarterly Summary Report and any timely, time-sensitive memos as needed to the City Manager’s Office. The report shall include, but is not limited to:

1. Advocacy services and efforts to influence the outcome of legislative and administrative actions affecting the interests of the City. 151
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2. Inform the City of all federal executive proposals, legislation of special interest, proposed and adopted administrative rules and/or regulations, and other developments in Washington, D.C.

3. Information and data pertaining to various federal issues and programs of interest to the City.

4. Efforts at lobbying for City-sponsored legislation and specific bills as directed by the City Manager's Office.

Tab E - References
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All Proposer(s) must include present and past performance information with a minimum of three (3) references of recent similar projects. References cannot include City staff as a reference.

However, references can include other governmental agencies. Please verify that all reference information is correct.

Reference 1
Company name:       Address:

Contact person:

Email address:

Telephone address:

Project name:

Dates worked performed:

Summary of scope of services:

Project cost:

Reference 2
Company name:       Address:

Contact person:

Email address:

Telephone address:

Project name:

Dates worked performed:

Summary of scope of services:

Project cost:

Reference 3
Company name:       Address:

Contact person:

Email address:

Telephone address:
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Project name:       Dates worked performed:

Summary of scope of services:

Project cost:

1. Provide a list of contracts that your company has been awarded during the last three (3) years, showing year, type of services, dollar amounts of services provided, location, contracting company, contact name, and phone number.

PROPOSER’S RESPONSE:

2. Provide details of any failure or refusal to complete a contract. If none, that must be stated.

PROPOSER’S RESPONSE:
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Tab F - Cost Proposal/Budget Narrative
The City seeks to engage and contract for Professional Federal Lobbyist and Advocacy Services for a fixed fee schedule for services performed. Provide a rate proposal based on a monthly payment amount.

PROPOSER’S RESPONSE:
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Tab G - Proposer Attachment
Any response that Proposers are finding difficulty pasting into the “Proposers Response” boxes in any section of the solicitation, proposers shall paste in Tab G. When pasting attachments to Tab G, label the attachments “Attachment 1”, Attachment 2” and so forth. Enter the corresponding “Attachment Number” into the Proposer’s Response box as the example shows below:

Below is an example:

Tab C - Company Profile
This section of the proposal is designed to establish the proposer as an entity with the ability and experience to operate the program as specified in the solicitation. The Company Profile should be concise and clear, and include descriptive information regarding service delivery. The following information must be provided as follows:

1. Business name and legal business status (i.e. partnership, corporation, etc.) PROPOSER’S RESPONSE: Located in “Attachment 1”

2. Proof of non-profit status, if applicable
PROPOSER’S RESPONSE: Located in “Attachment 2”
Tab G - Any response that Proposers are finding difficulty pasting into the “Proposers Response” boxes in any section of the solicitation, proposers shall paste in Tab G. When pasting attachments to Tab G, label the attachments “Attachment 1”, Attachment 2” and so forth. Enter the corresponding Attachment Number into the Proposer’s response box with the words “See Tab G.” List all attachments with an index tab.

List all attachments included in this Section. Please use additional pages to list attachments if necessary.

Attachment
Number
Document Title Page Number
Attachment 1             Attachment 2
Attachment 3
Attachment 4
Attachment 5
Attachment 6
Attachment 7
Attachment 8
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City of Oxnard Solicitation #24-65
Purchasing Division Bid Close Date: 01/08/24 at or before 2:00 PM PT.

City of Oxnard
Request for Proposals
RFP #24-65
Professional State of California
Lobbyist and Advocacy Services for the
City of Oxnard
Bid Close Date: 01/08/24
at or before 2:00 p.m. PT
City of Oxnard
Purchasing
300 West Third Street
Oxnard, CA 93030
Solicitation opportunities: https://www.oxnard.org/rfps-and-rfqs/ City Website: https://www.oxnard.org/
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TABLE OF CONTENTS
A. SOLICITATION INTRODUCTION

1.0 Timeline of Events

2.0 Background of the City of Oxnard

3.0 Period of Performance

4.0 Introduction

5.0 Evaluation Method
B. PROPOSAL GUIDELINES
Tab A – Proposal Checklist
Tab B – Acknowledgement
Tab C – Company Profile/ Experience
Tab D – Scope of Services
Tab E – References
Tab F – Cost/Budget Narrative
Tab G – Proposer Attachment
Attention Proposers: please complete Section Tabs A-G and upload as part of your bid response. Proposals must be submitted electronically at https://www.publicpurchase.com All questions must go through the Public Purchase portal. 159
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1.0 TIMELINE OF EVENTS
Proposers will be responsible for carefully examining the requirements contained herein.

Proposed Timeline

DATE ACTIVITY
December 6, 2023 Release of Solicitation
December 20, 2023
Last day for Questions by Proposers
Proposer inquiries must be submitted online: Public Purchase website.

January 9, 2024
Submission of the Proposal is to be uploaded to the Public Purchase website at or before 2:00 p.m. local time.
https://www.publicpurchase.com
January 10-12, 2024 Review of Proposals
January 16, 2024, to
January 18, 2024 Proposer Presentations (if necessary)
January 22, 2024, to
January 26, 2024 Agreement Development/Negotiations
February 13, 2024 Finance and Governance Committee approval March 4, 2024 City Council approval
March 5, 2024 Contracted work begins
The above dates are tentative and are subject to change as necessary. 160
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2.0 BACKGROUND OF THE CITY OF OXNARD
Oxnard, a vibrant and growing community of approximately 210,000 people, is located on the beautiful Southern California coast and is the most populous city in the County of Ventura.

Nestled about 60 miles northwest of Los Angeles and 35 miles south of Santa Barbara, Oxnard prides itself on its rich diversity and culture. Oxnard is a full-service city. Incorporated as a general law city in 1903, Oxnard operates under the council-manager form of government. The governing body, the City Council, is composed of seven (7) members.

This city by the Pacific Ocean is an ideal place to raise a family; Oxnard residents enjoy a spirit of community pride. With its attractive residential areas located among tree-lined streets, parks, and beaches, Oxnard provides a wide variety of housing choices.

3.0 PERIOD OF PERFORMANCE
The period of performance anticipated for this solicitation shall be for a period of up to three (3) years beginning March 5, 2024, or effective upon signature of an Agreement by both parties, through March 5, 2027, unless terminated earlier. After the first year, and each year thereafter, the City shall have the option to extend the term pursuant to the Agreement upon mutually acceptable services, cost adjustments, and the City requirements. There is no obligation by the City to purchase any specified amount of goods or services. 4.0 INTRODUCTION The City of Oxnard invites proposals from qualified Consultants to conduct Professional State of California Lobbyist and Advocacy Services for the City of Oxnard.

5.0 EVALUATION METHOD
The Evaluation Committee will review and score only those proposals that are deemed responsive to this RFP and presented in the format as set forth in Tab A below. Failure to include any sections in the proposal may result in that proposal being deemed non-responsive. During the scoring process, the Evaluation Committee may contact the Proposer’s references or any other sources deemed relevant by the Evaluation Committee as part of their review of the Proposer’s qualifications to perform the requested services or work. Selection will not be based on the lowest-priced proposal but will be based on the following criteria:

1. Proposer’s ability and history in providing the requested services or work for public agencies of similar size, population, and need as the City. 10 points. 161
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2. Responsiveness of the proposal and the clarity and completeness of the proposed Scope of Work. 15 points. 3. Demonstrated technical competence and experience to perform the services or work requested in the RFP. 15 points. 4. Past record of performance of similar work or service as determined by all available information. This criteria will be based not only on the information contained within the proposal, but also by discussions with the Proposers and their references, as well as other relevant entities or individuals who have used the Proposer for similar work or services. 30 points. 5. Cost Proposal. 30 points.
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Tab A – Proposal Checklist
Instructions:
a) This section must be filled in, and each item checked off to ensure all items requested by the City in this solicitation have been submitted.
b) Follow the instructions in each section of this solicitation. c) Present all requested items in the index tabs ordered A through G as shown. d) Label each item presented and include additional items on your table of contents. e) All proposals must include a detailed description of each proposed service to be provided. f) Proposers that do not follow the bid instructions found in the separate document titled “Terms and Conditions” may be found to be “non-responsive” and disqualified from the bid process.

Name of Company:

Service to provide:

Main Point of Contact:

E-mail: Phone:
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Tab A Proposal Submission Checklist
General Proposer Information
Please provide one copy of the following items in your proposal. Indicate the page number where the item is located.

Page Number
Tab A: Proposal Checklist (this page)       Tab B: Acknowledgements Tab C: Company Profile/ Experience
Tab D: Scope of Services
Tab E: References
Tab F: Cost/Budget Narrative
Tab G: Proposer Attachment

CERTIFICATION
I, the undersigned, certify and declare I have read and know the contents of the proposal the proposer listed below is submitting to the City of Oxnard (“City”). I certify under penalty of perjury that the preparer(s) of this proposal has/have provided only complete and truthful information to the City in this proposal. I understand that any misrepresentations or material omissions within this proposal will be grounds for potentially disqualifying the proposer or not awarding the contract to the proposer. Additionally, any misrepresentations or material omissions within this proposal are considered breaches of the contract (should the proposer be awarded that contract); the City shall have the right to terminate the contract immediately without consequences, and the City retains all other legal rights available to the City for breach of contract.

I, the undersigned, hereby give permission to the City and its employees and agents to contact references—including those references’ officials, employees, and agents (collectively, “References”)—of the proposer and its officers, managers, members, general partners, limited partners, or other owners of at least ten percent (10%) of the business, or if the business is a corporation or s-corporation, of its stock (collectively, “Owners”), and request information from other clients—including those clients’ officials, employees and agents (collectively, “Other Clients”). I further give permission for the City to review any criminal records of the Owners and obtain public records regarding the Owners, such as records of arrests, indictments, convictions, civil judicial actions, tax liens, and outstanding judgments. I have authority to waive, and I do waive, any and all rights and claims by the proposer, the Owners, and all of their heirs and assigns against the City and its officials, employees and agents, the References, and the Other Clients regarding any actions taken pursuant to, related to or incidental to, the authorization given in this paragraph. Furthermore, I agree that the City and its officers, employees and agents may but have no obligation to share any such information. 164
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I am executing this proposal on behalf of the proposer. I warrant and represent under penalty of perjury that I have the authority to execute this proposal on behalf of the proposer and I have the authority to bind the proposer to the answers provided in this proposal. If any information provided herein becomes inaccurate, I will immediately notify the City and provide updated accurate information in writing, under penalty of perjury.

CERTIFICATIONS
I,   of
Printed Name of Agent/Officer Name of Organization
Hereby certify that by submission of this proposal in response to the solicitation, agree upon contract award to carry out the requirements specified and obligations set forth therein.

Signature: Date:

Title of Agent/Officer:

Execution hereof is certification that the undersigned has read and understands the terms and conditions hereof, and that the undersigned's principal is fully bound and committed. 165
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Tab B - Acknowledgement

1. Clarifications, Exceptions, or Deviations
All Proposer(s) shall describe any exception or deviation from the requirements of the solicitation. Each clarification, exception, or deviation must be clearly identified. If your company/firm/sole proprietorship has no clarifications, exceptions, or deviations, a statement to that effect shall be included in this section. The sample service agreement is a separate attachment discussed in the solicitation labeled “Sample Agreement" and “Proposer Terms and Conditions” document located on the Public Purchase website and incorporated herein by this reference.

The following contractual terms are non-negotiable:
a. Termination
b. Indemnification
c. Insurance
d. Conflict of Interest
e. Governing Law
f. Assignability of Agreement
Do you have any other exceptions/deviations? If so, please identify the exception and provide an explanation:

PROPOSER’S RESPONSE:

2. Evidence of Insurability/Business Licenses
All Proposer(s) shall submit evidence of all required insurance. If awarded the contract the Proposer has ten (10) calendar days to produce the required insurances, including a certified endorsement naming the City as additionally insured. The Proposer shall certify to the possession of any and all current required licenses or certifications. Proposer must provide a copy of current business license or other applicable licenses.

3. Transition (If applicable)
Upon expiration or termination of this agreement for any reason, during the transition closeout period the company/firm/consultant agrees to:
a. Continue delivering services until notified otherwise; and b. Assist the City in the orderly transition and transfer of all collaborations and committees to the City and the subsequent company/firm/consultant; and c. Provide, in a timely manner, all file and information deemed necessary by the City for use in subsequent contracting activities without additional cost to the City or the new 166
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company/firm/consultant, upon termination or expiration of this agreement for any reason; and
d. Cooperate with the City during a transition close-out period to ensure orderly and seamless delivery of services to the City.
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Tab C - Company Profile/Experience
This section of the proposal is designed to establish the proposer as an entity with the ability and experience to operate the program as specified in the solicitation. The company profile should be concise and clear, including descriptive information regarding service delivery. The following information must be provided as follows:

1. Business name and legal business status (i.e., partnership, corporation, etc.).

PROPOSER’S RESPONSE:      2. Company overview and disclosure of services or activities performed, including:
a. The City of Oxnard is a public agency with a City Council composed of elected officials.

The elected officials are restricted from voting on any action concerning a contract whose owners have made a campaign contribution of $250 or more in the previous 12 months.

To assist them in their decision-making process, please indicate the owners of the company and if any contributions were made to any Oxnard elected officials. b. Company hierarchy (President, Vice President, Company Officers, etc.) and an organizational chart. The organizational chart shall clearly identify all staff members who will provide services under this contract.
c. The number of years in business under the present business name, as well as prior business names, and the number of years of experience providing the proposed, equivalent, or related services.
d. Location of the office from which the work under this contract will be provided and the staff allocation at that office.
a. PROPOSER’S RESPONSE:
b. PROPOSER’S RESPONSE:
c. PROPOSER’S RESPONSE:
d. PROPOSER’S RESPONSE:

3. An explanation of any litigation, current or within the last 5 years, involving the Proposer or any principal officers thereof in connection with any contract. Is your firm, or the principals associated with your firm, under investigation, being sued, suing, or affiliated in any lawsuit or alternative dispute resolution with any governmental agency? If so, please provide details.

PROPOSER’S RESPONSE:

4. List the members of your organization who are authorized to negotiate the agreement.

Please provide an email address for each individual listed. 168
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PROPOSER’S RESPONSE:       5. Credentials/Resumes/Certifications/Licenses:

This section shall state all employees/subcontractors responsible for administering or providing services. Provide a summary list of the organizational personnel that will actively participate and contribute their skills to this project. Include in this list the individual’s name, job title, work location, and relevant experience in projects of similar size and complexity. (Responses may be one page per individual.) Proposer shall specifically provide the following information on all employees to be providing services related to this solicitation:
a. Current Responsibilities
b. Qualifications/Experiences
c. Education
d. Certifications/licenses, if applicable
e. List other pertinent information that will assist in evaluating Proposer’s qualifications. a. PROPOSER’S RESPONSE:
b. PROPOSER’S RESPONSE:
c. PROPOSER’S RESPONSE:
d. PROPOSER’S RESPONSE:
e. PROPOSER’S RESPONSE:

Proposer can add as many sections to this response box as it needs to state all employees providing services.
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Tab D - Scope of Services
This solicitation has a space provided under each question the City has of the Proposer. This solicitation is available for electronic download at www.publicpurchase.com. The contract consists of furnishing all labor, materials, equipment, tools, supervision, and any other facilities to assist the City of Oxnard in accomplishing its State legislative goals.

Consultant shall demonstrate proficiency in advocating for the following State legislative priority areas as described or in similar areas:

1. Channel Islands Harbor water quality;

2. Construction of new ultrapure recycled water aquifer storage and recovery wells;

3. Direct funding to local governments to address the homeless crisis;

4. Mandalay Seawalls repair and replacement; and

5. Support the passage of AB 1168 relating to emergency medical services.

Proposers must address all points in this section. All responses are in an italicized font in the box.

Summary of Services

1. Provide a summary of the work plan and/or methodology and physical resources (staff and equipment) your company will commit to ensuring successful lobbying and advocacy for the City’s State legislative priority areas.

PROPOSER’S RESPONSE:

2. Provide like or similar examples of past success in lobbying for each of the City’s legislative priorities.

PROPOSER’S RESPONSE:

3. Reporting Requirements.

Quarterly Summary Report. The Consultant shall provide a Quarterly Summary Report and any timely, time-sensitive memos as needed to the City Manager’s Office. The report shall include, but is not limited to:

1. Advocacy services and efforts to influence the outcome of legislative and 170
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administrative actions affecting the interests of the City.

2. Inform the City of all State executive proposals, legislation of special interest, proposed and adopted administrative rules and/or regulations, and other developments in Sacramento, CA.

3. Information and data pertaining to various State issues and programs of interest to the City.

4. Efforts at lobbying for City-sponsored legislation and specific bills as directed by the City Manager's Office.
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Tab E - References
All Proposer(s) must include present and past performance information with a minimum of three (3) references of recent similar projects. References cannot include City staff as a reference.

However, references can include other governmental agencies. Please verify that all reference information is correct.

Reference 1
Company name:       Address:

Contact person:

Email address:

Telephone address:

Project name:

Dates worked performed:

Summary of scope of services:

Project cost:

Reference 2
Company name:       Address:

Contact person:

Email address:

Telephone address:

Project name:

Dates worked performed:

Summary of scope of services:

Project cost:

Reference 3
Company name:       Address:

Contact person:

Email address:
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Telephone address:       Project name:

Dates worked performed:

Summary of scope of services:

Project cost:

1. Provide a list of contracts that your company has been awarded during the last three (3) years, showing year, type of services, dollar amounts of services provided, location, contracting company, contact name, and phone number.

PROPOSER’S RESPONSE:       2. Provide details of any failure or refusal to complete a contract. If none, that must be stated.

PROPOSER’S RESPONSE:
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Tab F - Cost Proposal/Budget Narrative
The City seeks to engage and contract for Professional State Lobbyist and Advocacy Services for a fixed fee schedule for services performed. Provide a rate proposal based on a monthly payment amount.

PROPOSER’S RESPONSE:
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Tab G - Proposer Attachment
Any response that Proposers are finding difficulty pasting into the “Proposers Response” boxes in any section of the solicitation, proposers shall paste in Tab G. When pasting attachments to Tab G, label the attachments “Attachment 1”, Attachment 2” and so forth. Enter the corresponding “Attachment Number” into the Proposer’s Response box as the example shows below:

Below is an example:

Tab C - Company Profile
This section of the proposal is designed to establish the proposer as an entity with the ability and experience to operate the program as specified in the solicitation. The Company Profile should be concise and clear, and include descriptive information regarding service delivery. The following information must be provided as follows:

1. Business name and legal business status (i.e. partnership, corporation, etc.) PROPOSER’S RESPONSE: Located in “Attachment 1”

2. Proof of non-profit status, if applicable
PROPOSER’S RESPONSE: Located in “Attachment 2”
Tab G - Any response that Proposers are finding difficulty pasting into the “Proposers Response” boxes in any section of the solicitation, proposers shall paste in Tab G. When pasting attachments to Tab G, label the attachments “Attachment 1”, Attachment 2” and so forth. Enter the corresponding Attachment Number into the Proposer’s response box with the words “See Tab G.” List all attachments with an index tab.

List all attachments included in this Section. Please use additional pages to list attachments if necessary.

Attachment
Number
Document Title Page Number
Attachment 1             Attachment 2
Attachment 3
Attachment 4
Attachment 5
Attachment 6
Attachment 7
175
Approval of Federal & State of
California Lobbyist Agreements
Finance & Governance Committee
February 13, 2024
City Council
March 4, 2024
Adam Smith, Project Manager
That the Finance and Governance Committee recommends
that the City Council:

1. Approve and authorize the Mayor to execute the
Agreement No. 32400402 with HROD, Inc., John R.

O’Donnell for federal advocacy and lobbying professional services; and

2. Approve and authorize the Mayor to execute the
Agreement No. 32400408 with Michael J. Arnold for State of California advocacy and lobbying professional services RECOMMENDATION 2
176
• On December 6, 2023, the City’s Purchasing Division
released two Request for Proposals (RFP) for advocacy and lobbying services at the State of California (State) and federal levels
• The due date for RFP submission was January 8, 2024
• The City's current federal lobbyist contract with HROD, Inc., John R. O'Donnell (MMO Partners), and State lobbyist contract with Michael J. Arnold (Arnold and Associates) expired on January 13, 2024
BACKGROUND 3
• The City requires well-managed and financially sound
legislative advocates with demonstrated skills and technical ability, high levels of customer service, and responsiveness to fulfill the requirements outlined in both RFPs
• The City received two (2) proposals for the State RFP and four (4) proposals for the federal RFP
• The evaluation method used to determine the
best-qualified consultant consisted of the following:

BACKGROUND 4
177

1. Proposer's ability and history in providing the requested services or work for public agencies of similar size,
population, and need as the City

2. Responsiveness of the proposal and the clarity and
completeness of the proposed Scope of Work

3. Demonstrated technical competence and experience to
perform the services or work requested in the RFP

4. Past record of performance of similar work or service as determined by all available information

5. Cost Proposal
BACKGROUND 5
• The City received a total of four (4) proposals for the federal RFP
• MMO Partners, Townsend Public Affairs, Best Best and
Krieger, and Becker Lawyers
• MMO Partners was selected as the most qualified firm to provide federal lobbying and advocacy services to the City, using the evaluation criteria listed in the RFP
FEDERAL 6
178
• The proposed agreement with MMO Partners is for a
three-year period, with two 1-year renewals at the City’s Manager’s option
• Not-to-exceed amount of $5,800 per month, or $208,800 for the initial three-year term
• Renewals would be administered through the amendment
process
MMO PARTNERS 7
• The City received a total of two (2) proposals for the State RFP
• Arnold & Associates and Townsend Public Affairs
• Arnold & Associates was selected as the most qualified firm for State lobbying and advocacy services to the City, using the evaluation criteria listed in the RFP
STATE 8
179
• The proposed agreement with Arnold & Associates is for a three-year period with two 1-year renewals at the City’s Manager’s option
• Not-to-exceed amount of $5,000 per month, or $180,000 for the initial three-year term
• Renewals would be administered through the amendment
process
ARNOLD & ASSOCIATES 9
• Proposed agreements are both for a three-year period, with two (2) one-year renewals at the City Manager's option
• As in previous years, the cost of the federal agreement is to be spread between the City's non-departmental, Water,
Wastewater, and Environmental Resources legal advocacy
funds
• Sufficient funds for both agreements are included in the Adopted FY 2023-24 Operating Budget; increases for future fiscal years will be requested through the annual budget process
• The total annual increase, as compared to the prior
agreements, is $16,200 ($4,200 - MMO Partners & $12,000 - Arnold & Associates)
FINANCIAL IMPACT 10
180
That the Finance and Governance Committee recommends
that the City Council:

1. Approve and authorize the Mayor to execute the
Agreement No. 32400402 with HROD, Inc., John R.

O’Donnell for federal advocacy and lobbying professional services; and

2. Approve and authorize the Mayor to execute the
Agreement No. 32400408 with Michael J. Arnold for State of California advocacy and lobbying professional services RECOMMENDATION 11

THE END
12 181

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.6
DATE: March 4, 2024
TO: City Council
FROM: Jason Benites, Police Chief, (805) 385-7624, [email protected] SUBJECT: Supplemental Law Enforcement Services Fund (SLESF).

RECOMMENDATION
That City Council:

1. Recognize $308,975 in grant revenue from the State Supplemental Law Enforcement Services Fund (SLESF) for Citizens Option for Public Safety (COPS) Program;

2. Approve a budget appropriation in the amount of $308,975 for various equipment purchases; and

3. Authorize the City Manager or designee to approve additional budget appropriations if awarded. (This item did not originate in Committee.)

BACKGROUND
The County of Ventura received an estimated allocation of $1,614,852.73 from the State Department of Finance for front line law enforcement funds as part of the Supplemental Law Enforcement Services Funds (SLESF). The State of California allocates funds to cities and counties based on population. The City of Oxnard's estimated portion is $308,975. The SLESF funds result from a 0.15% Vehicle License Fee (VLF) allocation and are meant to supplement existing services. Funds may not be used to supplant any existing funding for law enforcement services.

These funds will be used towards various equipment purchases, such as a message board to display public safety messages outside the building; new signs in the front lobby; tactical equipment including a robot to assist in tactical situations; binoculars, laser sights for rifles; unmanned aerial systems (UAS) replacement equipment; a portion of the annual costs of the body-worn camera (BWC) program; and ballistic equipment such as shields and helmets.

STRATEGIC PRIORITIES
This agenda item supports Public Safety strategy. The purpose of the Public Safety strategy is to restore and modernize the delivery of public safety services to provide for the safety of our neighborhoods and health of our community.

FINANCIAL IMPACT
Approval of the recommended action will recognize and appropriate $308,975 in FY22-23 SLESF COPS Program funding to the State/Local Grant Fund (Fund 210). There is no impact on the General Fund.

COMMITTEE OUTCOME
This item did not originate in Committee.
182
Prepared by: Delia Campbell, Police Finance Manager

ATTACHMENTS
None
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CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.7
DATE: March 4, 2024
TO: City Council
FROM: Emilio Ramirez, Housing Director, (805) 385-8094, [email protected] SUBJECT: Approve a Second Amendment to a Sole Source Contract with John Stephen Lewis, LLC for Rent Stabilization Consulting Services.

RECOMMENDATION
That the City Council authorize the City Manager or his designee to execute a Second Amendment to Agreement Number 9676-22-CA with John Stephen Lewis, L.L.C. for rent stabilization consulting services, increasing the not to exceed amount from $199,000 to $249,000.
(The Finance & Governance Committee approved 3-0 on February 13, 2024).

BACKGROUND
On April 13, 2022, City Council adopted the Rent Stabilization and Just Cause Tenant Protection Ordinances (program), which went into effect June 2, 2022.

In short, the Rent Stabilization Ordinance limits rent increases on certain residential real property in the City to four percent (4%) annually.

The Just Cause Tenant Protection Ordinance expands tenant protections by requiring tenants served “no fault” evictions (owner move-in, substantial remodel, demolishing the rental units, etc.) receive the greater of two months’ rent or $5,000.

Due to the staff’s limited experience with Rent Stabilization programs, staff sought out consulting services to assist with the program development and implementation. The needed services included: the development of program regulations, processes, and forms, assessing the need for ordinance and regulatory amendments, assisting with community outreach and training staff.

Based on the staff’s research, John Stephen Lewis, LLC (John Stephen Lewis), was the vendor identified that could provide the services requested and, in the time, frame needed.

John Stephen Lewis is an attorney with nearly 30 years of experience litigating in state and federal courts, including over two decades representing California local jurisdictions' rent stabilization programs. For more than 20 years, Stephen also provided advice and counsel to state and local elected officials, as well as government staff, on rent stabilization matters.

He served as primary counsel to the City of West Hollywood Rent Stabilization Commission from 1999 through 2010, and as General Counsel to the Santa Monica Rent Control Board from 2010 through 2020. He currently advises numerous rent stabilization jurisdictions throughout California.

For the above-mentioned reasons, staff entered into a sole source contract with John Stephen Lewis.

In July 2022, the City entered into an initial contract with John Stephen Lewis for $150,000. Staff amended the contract in January 2023 to add an additional $49,000, bringing the total contract amount to $199,000. As of December 2023, all 184
contract funds have been exhausted.

DISCUSSION
John Stephen Lewis’ deep understanding of rent stabilization programs and the laws that impact their application have been a tremendous support to staff; leading to a successful early implementation of the program.

Key outcomes associated with the John Stephen Lewis contract include; training staff to properly implement both ordinances and understand the application of associated laws, the development of regulations to uniformly implement the program, recommending code amendments to improve program effectiveness and conformance with the latest state laws, development of program forms and templates and conducting community outreach to landlords and property managers.

In addition to the program’s standard operations, staff will embark on numerous critical tasks this fiscal year, such as proposing the adoption of program fees, launching a database to track unit registrations and accept program fees (if approved) and proposing code amendments to improve the effectiveness of the ordinance.

As staff has gained more experience, they’ve relied less on the services of John Stephen Lewis and have transitioned the contract from a flat monthly rate to an hourly rate, which has brought down costs significantly. Staff is seeking an additional $50,000 for the John Stephen Lewis contract for as-needed technical assistance in support of the aforementioned tasks listed above and any other program needs.

The additional funding allocated will support staff and the program through December 2024.

STRATEGIC PRIORITIES
This agenda item supports the Quality of Life strategy. The purpose of the Quality of Life strategy is to restore and increase quality services and programs that enrich Oxnard's diverse community, promotes safe neighborhoods, encourages community engagement, and supports our residents in their efforts to improve their quality of life.

FINANCIAL IMPACT
There is sufficient funding available in the Housing department's FY2023-24 General Fund operating budget; Future funding will be requested as part of the FY2024-25 recommended general fund housing department operating budget.

This agreement is for on-call services with an estimated spend of $4,000 per month.

For Finance Use Only: General Fund (Org. 1018106 Obj. 53200)

COMMITTEE OUTCOME
(The Finance & Governance Committee approved 3-0 on February 13, 2024).

Prepared by: Emilio Ramirez, Housing Director

ATTACHMENTS

1. Agreement for Professional Services Cover Page

2. Agreement No. 9676-22-CA

3. First Amendment To Agreement For Professional Services

4. Second Amendment to Agreement for Professional Services 185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204

CITY COUNCIL AGENDA REPORT

PUBLIC HEARINGS
AGENDA ITEM NO. M.1
DATE: March 4, 2024
TO: City Council
FROM: Jeff Pengilley, Community Development Director, (805) 385-8208, [email protected] SUBJECT: Project Name: 2420 Oxnard Boulevard U-Haul Project; Located at 2420 N. Oxnard Boulevard; APNs:
142-0-010-345 and 142-0-021-010. (20 minutes)

RECOMMENDATION
That the City Council:

1. Conduct a public hearing, and

2. Adopt a resolution adopting a Mitigated Negative Declaration (MND) 22-04 and Mitigation Monitoring Reporting Program (MMRP); and

3. Adopt a resolution approving Planning and Zoning Permit No. 17-500-11 (Special Use Permit), based on the findings presented and attached conditions of approval.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/tbXvWI06Y1E

BACKGROUND

EXECUTIVE SUMMARY
The project was originally scheduled for the April 13, 2023 City Council meeting. Staff's recommendation at that time was to deny the application. As a result of staff’s recommendation, the applicant team opted to pull the item from the agenda, to allow for time to work with City staff to address the City’s concerns, and staff is now returning to City Council with a recommendation for approval.

This agenda item presents a revised project request that addresses aesthetic, zoning, and other concerns raised by city staff, Planning Commissioners, and the public for this property. The original request by the applicant was to allow for the conversion of an existing building into a three-story mini-warehouse/self-storage space, including a U-Box storage warehouse and retail space, outdoor truck and equipment rental, and RV storage on an 8.86-acre site. In both the original and proposed project requests, there are no proposed changes to the overall height of the building, and the structure would have been renovated through a reconfiguring of the interior space.

The original request included the following proposed uses:

1. Mini-warehouse/Self-Storage - 201,796 SF (remains unchanged in current project request)

2. Warehouse - 34,537 SF (remains unchanged in current project request)

3. Recreation Vehicle (RV) Storage (46) (eliminated in current project request)

4. Truck and Equipment Rentals (remains unchanged in current project request)

5. Retail - 5,341 SF (remains unchanged in current project request) 205
In order to allow for these types of use requests, the City Council has to make a determination that each of the proposed uses, except for the retail use, are consistent with the intent of the General Commercial (C-2) zoning designation and the Commercial General (CG) land use designation. Should the City Council determine that one or more of these uses are not appropriate in the current zoning or land use designation, the Project would need to be revised to remove that component of the project. The City Council has the option to approve only a portion of the project such as the mini-warehouse/selfstorage and retail, and deny the other requests.

Mini-warehouse/self-storage, warehouse, truck rentals, and recreational vehicle storage are not currently listed as allowed uses within the C-2 zone. A Recreation Vehicle Park is currently allowed, subject to a SUP, however it excludes storage “Recreational vehicle park not including vehicle storage or trailers over 30 feet in length”. As it relates to miniwarehouse/self-storage, in 2009 the City passed an ordinance amendment removing this from the list of uses permitted in the C-2 zone. The justification at the time was that they did not find that the use was consistent with the commercial, retail, and office oriented nature of the C-2 zone.

Prior to the applicants purchase of the property in 2016, the applicant was informed that their proposed uses were not currently permitted uses. As such, the applicant is requesting these uses be allowed, in accordance with Section 16-135 OCC, “No other uses shall be permitted in the C-2 zone without the approval of the city council”. Pursuant to this section, the City Council can allow for uses not currently listed as permitted, however these uses must be consistent with the intent of the C-2 zoning designation and the CG land use designation. Given the intent of the C-2 zoning designation, the CG land use designation and the existing prohibition on vehicle storage, City staff did have concerns with the original proposed uses, in particular the RV storage and Truck and Equipment rentals, as those are not only industrial uses but also adversely impact the designated scenic corridor. The section of Oxnard Boulevard, adjoining this proposed project, is not only a designated scenic corridor but also functions as an entry point into the core of the City.

For these reasons, along with other issues related to the lack of compliance of U-hauls existing operations, at the April 13, 2023 City Council meeting staff's recommendation was to deny the application. As a result of staff’s recommendation, the applicant team opted to pull the item from the agenda, to allow for time to work with City staff to address the City’s concerns.

Since the April 13, 2023 City Council meeting, the Applicant has addressed the compliance issues with their existing operations and modified their proposal to address previously raised project concerns regarding the view corridor and the proposed uses . As a result of these efforts, there have been three primary changes to the applicant's proposal since April 2023:

1. Improved Architecture and Landscaping - The applicant provided additional design details as well as increased landscaping along Oxnard Boulevard.

2. Elimination of the RV Storage - The proposed RV Storage was removed from the proposed requests.

3. Improved screening of the Truck and Equipment Rentals - The proposed fence screen has been upgraded to a screen wall designed to look like an extension of the building.

With these changes, the applicant has addressed the primary concerns associated with the aesthetic impacts of the industrial building and the exterior uses which would have had the greatest visual impact. Along with these primary changes, there were minor changes to the layout of the parking area on the north side of the building. The truck and equipment rentals were relocated behind the screen wall and a new customer parking was created due to the removal of the parking area along Oxnard Blvd to allow for increased landscaping.

Should the City Council determine that the requested uses are not consistent with the C-2 zoning designation and the CG land use designation, the applicant would still be allowed to operate any of the uses permitted under the C-2 zoning designation. These uses would include a wide variety of retail commercial, office, and residential uses, consistent with the allowed uses and limitations placed on other C-2 properties in the City.

In summary, at this public hearing, the City Council has the option to (1) approve the U-Haul Project as proposed; or (2) direct staff to return at a future public hearing with revised approval or denial documents incorporating the Council direction provided.
206

BACKGROUND
Project Site Background
On September 1, 1970, the City Council adopted Resolution No. 5202 and approved Planned Development Permit (PD) No. 139 to permit the construction of a 155,000 square-foot Levitz furniture warehouse and retail showroom on the subject property. Levitz vacated the property in 2005, and the unoccupied structure fell into a state of disrepair.

Following preliminary concept discussions with the City, the property was acquired by U-Haul in 2016. On January 23, 2017, U-Haul applied for a Minor Modification (PZ 17-140-02) to allow the establishment of a retail use within 2,291 square feet portion of the building, restore non-conforming landscaping and lighting conditions on-site and enhance the building architecture. On January 16, 2018, the City approved the Minor Modification. The Minor Modification did not include any of the uses being requested as part of this Project. The minor modification was separated into two phases, pursuant to Condition of Approval #16 as stated below:
“In an effort to prevent the installation of improvements on the northerly portion of the property that would conflict with those proposed as part of Special Use Permit No. 17-500 11, the Applicant may defer the installation of the improvements within the area labeled as “Phase II” on the approved minor modification plans for a period not to exceed one-year following final inspection of the building permit for this minor modification. While the building permit plans should include the improvements proposed in this area as described in the minor modification, the Applicant will be granted a Temporary Certificate of Occupancy for a term of one year following final inspection to provide additional time to obtain approval of Special Use Permit No. 17-500-11 and revise the proposed development within this area”.

On August 21, 2017, the subject application Special Use Permit No. 17-500-11 was formally submitted for processing and review. Between September 2017 and February 2022, multiple project completeness reviews were conducted, project revisions were submitted and four Development Advisory Committee (DAC) meetings were held. The prior version of the project was originally preparing to go to a public hearing in 2019, following the completion of the original initial study, however, subsequent to that hearing changes were made by the applicant team, which included the addition of a third story of self-storage. These changes triggered the need for associated changes to the required studies and additional review by the DAC. The applicant made a formal resubmittal of the revised project on October 15, 2020. Following completion of the DAC reviews of the revised project, a new initial study was prepared and circulated for public review prior to being presented to the Planning Commission.

Background on Mini-warehouse/Self-storage Uses in the City In 1975, the City Council passed Resolution 6446, which established development standards for mini-warehouses. This resolution stated that "Mini-warehouses may be located in C-M (Commercial - Manufacturing) and M-1 (Light Industrial), M-L (Limited Industrial) Zones”.

In 2009, the City Council passed Ordinance 2807, which removed mini-warehouses as a permitted use in the C-2 zone.

As presented in the staff report at that time, the City determined that the general allowance of self-storage facilities was not consistent with purpose and intent of the General Plan for the C-2 zone and the use was not consistent with the other retailing, office and service-related uses permitted or conditionally permitted in the C-2 zone. This change was processed as a “clean-up” action to make the Oxnard City Code language consistent with the mini-warehouse policies adopted by the City Council in 1975 and the General Plan.

PROJECT REQUESTS
The applicant requests a Special Use Permit (SUP) to allow for the proposed uses and allow the renovation and conversion of an existing one-story (34 feet in height) 152,542 square foot warehouse into a three story (no change in height), 203,213 square-foot mini-warehouse/self-storage space, including a U-Box storage warehouse of 34,537 square feet and 3,050 square feet of retail space on an 8.86-acre site. As part of the SUP request, the applicant is requesting the U-Haul store would also serve as a rental office for U-Haul trucks and equipment stored on site. The parking area on the north end of the lot would provide a screened area for the storage of the U-haul truck and equipment stored onsite. The height of the building would not be modified, and the structure would be renovated through a reconfiguring of the interior space, construction of a new roof and refurbishing of the building façade. 207
As noted above, mini-warehouse/self-storage, and truck and equipment rentals are not currently listed as allowed uses within the C-2 zone. As such, the applicant is requesting these uses be allowed, in accordance with Section 16-135 OCC, “No other uses shall be permitted in the C-2 zone without the approval of the city council”. Therefore, the SUP includes a request to allow for these uses in the C-2 zone district and within the Commercial General Plan land use designation.

The project would be completed in two phases. Phase I of the project would include revising the existing interior layout of the warehouse for storage of up to 1,119 U-Boxes (shown on plans as existing warehouse area) and converting the existing retail showroom into 611 individual self-storage units. Exterior improvements and parking lot improvements would be completed in Phase I as required for the operation of the warehouse and storage components. The exterior improvements would also include the screen wall for the northern part of the parking lot that will be used for the storage of the truck and equipment rentals. Additionally, as part of Phase 1, a new traffic signal, and associated improvements are required to be installed at the intersection of Orchard Place and North Oxnard Boulevard.

Phase II would consist of renovating the existing warehouse into three interior stories of self-storage space, with a small additional retail element. The three stories would include 203,213 square feet of floor area with 1,263 storage units. The northwest corner of the first floor would be converted to 3,050 square feet of retail space for U-Haul. The remainder of the exterior building façade and parking lot improvements would be completed during Phase II.

Table 1
Project Building Floor Area

USE BUILDING AREA
Self-Storage-First Floor 112,212 SF
Self-Storage-Second Floor 41,551 SF
Self-Storage-Third Floor 49,450 SF
Warehouse 34,537 SF
Retail 5,341 SF
(2, 291 SF approved under Minor Mod No. 17-140-
02)
Total 243,091 SF
Environmental Determination
Pursuant to the California Environmental Quality Act (CEQA) Section 15060, the City of Oxnard as the Lead Agency, prepared a Mitigated Negative Declaration (MND) in accordance with CEQA and the CEQA Guidelines. The MND identified and discussed potential impacts, mitigation measures, monitoring requirements and residual impacts for identified subject areas. The Draft MND identified three areas (Biological Resources, Air Quality and Cultural Resources) where the impacts were determined to be “Less than Significant with Mitigation Incorporated.” The proposed project changes would not alter these findings, as the proposed scope of work remains the same. The additional facade improvements and improved screening of the truck and equipment storage will improve the overall aesthetic of the Project, by improving the project's visual compatibility with adjacent development. Also, with the removal of the RV storage use, the overall scope and intensity of the project has been reduced. While the RV storage was not a major component of the project it can be reasonably assumed that there would be minor reductions in the operational impacts of the project.

The MND was available for public review from August 18, 2022 to September 6, 2022. The City of Oxnard received one comment letter on the MND from Ventura County Air Pollution Control District (VCAPCD). Comments provided will be considered by the decision-making body in accordance with CEQA Guidelines, Section 15074(b).

With the inclusion of the mitigations for the areas noted above, the Project, including the revisions, will not have a significant effect on the environment. Therefore, a Mitigated Negative Declaration (MND) was prepared with mitigation 208
measures and a monitoring program in accordance with the provisions of CEQA (Attachment 6).

PRIMARY PROJECT CHANGES
Improved Architecture and Landscaping
As noted above, the applicant modified the proposed architecture to provide additional design details as well as increased landscaping along Oxnard Boulevard. As with the original project, the existing building will remain and will be refaced with an improved facade. The facade has been further improved with the addition of vertical ribbed panel elements to help break up the massing and roof line of the building. Within the single story portion of the building, additional window features with a matching awning have been incorporated to minimize the industrial nature of the building and provide more of a commercial like appearance.

The facade improvements have been made in conjunction with improved landscaping, particularly along Oxnard Boulevard. Directly in front of the building between the building facade and Oxnard Boulevard, landscaping has been increased from approximately ten (10) feet in depth to over thirty (30) feet in depth at the northern portion of the building where the screening is most needed. Due to the location of the existing building and need for fire access, only a minimal amount of landscaping could be incorporated along the frontage of the southern portion of the building, however with the added windows and awning, this portion of the building is more compatible with the surrounding area.

At the northern portion of the project site landscaping has also been increased to over thirty (30) feet in depth, with the relocation of the parking areas and pushing back of the screen wall. In addition to the new landscaping, the project has been conditioned to remove the existing trees as the top of the concrete walls (both the east and west side of Oxnard Blvd) within the City Right of Way. Any replacement trees, or other landscaping, must be approved by the City of Oxnard and would be appropriately setback from the concrete walls to avoid further damage to the walls. If landscaping is installed in the Public Right of Way adjacent to the project frontage, a condition of approval requires the developer to maintain the landscaping.

Elimination of the RV Storage
The proposed RV storage was removed from the proposed requests. As a result of the removal, the truck and equipment storage area was able to be relocated to the northern portion of the site. This also allowed for the storage area to be adequately screened behind a solid wall so that it was no longer visible from Oxnard Blvd.

Improved screening of the Truck and Equipment Rentals
The proposed fence screen has been upgraded to a screen wall designed to mimic the existing building with the proposed facade improvements. This change was made to address concerns regarding the visual impacts of the project on Oxnard Boulevard, which is a designated scenic corridor. As mentioned above, after Levitz vacated the property in 2005, the unoccupied structure fell into a state of disrepair. The minor improvements (painting and replanting of landscaped areas) made to the site by the Applicant, upon its purchase of the property, was appreciated by the Planning Commission.

However, concerns were raised by City staff, some of the Commissioners and public comments regarding the view corridor and the uses proposed. There were concerns with the visibility of the uses proposed, in particular the proposed outdoor storage uses, including the storage of the rental trucks and equipment. While some fencing was originally proposed, the storage areas were going to be visible from Oxnard Boulevard which functions as one of the primary entry points into the City. However, with the proposed improved screening including the screen wall and landscaping, the truck and equipment storage will be completely screened from the Oxnard Blvd.

STRATEGIC PRIORITIES
This agenda item supports Economic Development strategy. The purpose of Economic Development strategy is to focus on the retention and expansion of Oxnard businesses by increasing the skills and employability of our local workforce, invite new business investments, and target site-based redevelopment opportunities.

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and 209
Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
Allowing for the redevelopment of the project site is anticipated to generate additional sales and property tax revenue that would positively benefit the City’s General Fund.

COMMITTEE OUTCOME
This is a Public Hearing and was reviewed by the Planning Commission, therefore this item did not originate in Committee. During the Commission’s public hearing on November 17, 2022, Commissioners asked a series of questions as a result of staff’s and the Applicant team’s presentations. Two verbal comments were provided during the public comment period. The questions and comments were generally in regards to the appropriateness of the proposed use, traffic, solar requirements and potential for alternative uses. Specifically, the Commission requested additional clarification on the sales and property tax generation numbers provided by the applicant and direction on possible solar requirements. Subsequently, the Planning Commission voted to continue the item to the Planning Commission's meeting on December 15, 2022. However, the information provided by the applicant was inconsistent, so the item was continued to January 5, 2023.

At the meeting on January 5, 2023, the Planning Commission received and reviewed all of the requested additional information from the project applicant and staff. This included the revised proposed fiscal impact and tax projections presented by the applicant and the added project condition that the project provide a solar energy system as part of the project scope. Two additional public comments were provided, the first in support, and the second opposing the project noting concerns with allowing for industrial uses in commercial zones. Following Commission deliberation, a motion was made and seconded directing City staff to return with a resolution providing a recommendation of approval to the City Council at the February 2, 2023 Planning Commission Meeting. This motion carried 5 (in favor) - 1 (against), with one commissioner absent. At the Commission’s public hearing on February 2, 2023, the Commission made a motion recommending that the City Council adopt a Mitigated Negative Declaration (MND) 22-04 and Mitigation Monitoring Reporting Program (MMRP) and adopt a resolution recommending that the City Council Approve Planning and Zoning Permit No. 17-500-11 (Special Use Permit). The Planning Commission meetings can be viewed online at the following links:
• November 17, 2022 - https://www.youtube.com/watch?v=3HOgZH4TdlY. • January 5, 2023 - https://www.youtube.com/watch?v=pazjGvQc__8 • February 2, 2023 - https://www.youtube.com/watch?v=inAOougPXiI The final motion carried 5 (in favor) - 1 (against), with one commissioner absent. While the project has been revised, the overall project is still consistent with the Original project reviewed and recommended for approval by the Planning Commission.

Prepared by: Joe Pearson II, AICP, Planning & Environmental Services Manager

ATTACHMENTS

1. U-Haul Remodel Project Plans

2. City Council Staff Report Dated April 13, 2023 (w/ Attachment 5 Only)

3. Planning Commission Staff Materials dated February 2, 2023

4. Zoning Compliance Table

5. 2030 General Plan Consistency Analysis

6. Final IS-MND 22-04 (October 2022)

7. A Resolution adopting a Mitigated Negative Declaration (MND) 22-04 and Mitigation Monitoring Reporting Program (MMRP)

8. Resolution Approving Planning and Zoning Permit No. 17-500-11 (Special Use Permit)

9. Staff Presentation
210

VINEYARD

GONZALES ROAD
OXNARD
BLVD.
101 FWY.

SITE LOCATION2420 N. OXNARD BLVD.

1. NFPA 13 FIRE SPRINKLER SYSTEM IS REQUIRED FOR THE
BUILDING.

2. NFPA 72 FIRE ALARM IS REQUIRED FOR THE BUILDING.3. PROJECT SHALL COMPLY WITH THE OXNARD FIRE DEPARTMENT FIRE PROTECTION GUIDE REQUIREMENTS.

4. WET STANDPIPE SYSTEM REQUIRED IN ALL STAIRWELLS
WITH CONNECTIONS AT EACH FLOOR.

5. FIRE ACCESS ROAD SHALL BE A MINIMUM OF 26-FEET WIDE
PAVED SURFACE.

6. TRASH ENCLOSURE SHALL BE OF NON-COMBUSTIBLE
CONSTRUCTION AND MEET CLEARANCE REQUIREMENTS.

7. ELEVATORS SHALL BE GURNEY SIZE.8. SITE MUST MEET STORMWATER MS4 PERMIT DEVELOPMENT

REQUIREMENTS AND THE STATEWIDE TRASH AMENDMENTS

9. DEVELOPER SHALL PROVIDE SHORT-TERM BICYCLE PARKING
STALLS. RACKS SHALL BE LOCATED CLOSE TO A MAIN BUILDING ENTRANCE, IN A LIGHTED, HIGH VISIBILITY AREA PROTECTED FROM THE ELEMENTS.

10. OUTDOOR LIGHTING SHALL COMPLY WITH TITLE 24, PART 6, PF THE CALIFORNIA CODE OF REGULATIONS: CALIFORNIA'S ENERGY EFFICIENCY STANDARDS FOR RESIDENTIAL AND NONRESIDENTIAL BUILDINGS AND THE PROVISIONS OF OXNARD CITY CODE 16-320.

11. PEDESTRIAN GATES ARE REQUIRED TO HAVE KNOX BOX KEY
VAULTS.

12. CLICK-TO-ENTER REQUIRED FOR FIRST RESPONDER ACCESS
TO ALL SEMI-PUBLIC AREAS.

13. PURSUANT TO THE CITY'S FIBER MASTER PLAN, THE
DEVELOPER WILL BE REQUIRED TO PROVIDE PLANS FOR AND INCLUDE A CONNECTION TO CITY FIBER OPTIC NETWORK INFRASTRUCTURE. THIS CONNECTION SHALL BE ESTABLISHED BY INSTALLING FIBER OPTIC CONDUIT TO THE PROJECT'S FRONTAGE ACCORDING TO CITY SPECIFICATIONS. THE FIBER OPTIC NETWORK INFRASTRUCTURE MUST BE INCLUDED IN THE PROJECT'S MASTER UTILITY PLANS AND INSTALLED PRIOR TO THE GRANTING OF A CERTIFICATE OF OCCUPANCY.

Proj. No.:Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
2/6/2024 10:08:47 AM
G-001

COVER SHEET
20-210903

SHEET INDEX
GENERALG-001 COVER SHEETCIVILC-1 TITLE SHEETC-2 SITE IMPROVEMENT/ GRADING COVER SHEETC-3 GRADING PLANC-4 GRADING PLANC-5 GRADING PLANC-6 GRADING DETAILSC-7 DRAINAGE DETAILSC-8 UTILITY PLANC-9 UTILITY PLANC-10 UTILITY PLANC-11 EROSION CONTROL PLANARCHITECTURALA-100 PROPOSED SITE PLANA-101 SECURITY PLANA-102 FLOOR PLANSA-103 ACCESSIBLE PATH OF TRAVELA-104 SITE - LARGE SCALE VIEWSA-201 BUILDING ELEVATIONS COLORA-202 BUILDING ELEVATIONS COLORA-203 SCREEN WALL ELEVATIONSA-205 RENDERINGA-206 RENDERINGA-207 RENDERINGPHOTOMETRICPH-OO1 PHOTOMETRIC PLANLANDSCAPEL-1 CONCEPTUAL LANDSCAPE PLANL-2 CONCEPTUAL LANDSCAPE PLAN

PARKING PLAN
PERCENTAGE OF LAND COVERAGE (386,145.5 S.F.)
BUILDING 152,542 S.F. 39.5%PAVING 177,845 S.F. 47.4%LANDSCAPE AREAS 55,758 S.F. 14.1% PARKING / USE AND TYPE :

TOTAL STANDARD PARKING STALLS:

RETAIL 5,341 S.F. = 18 SPACES REQUIRED PER PARKING STUDYWAREHOUSE 34,537 S.F. = 27 SPACES REQUIRED PER PARKING STUDYSELF STORAGE 201,796 S.F. = 18 SPACES REQUIRED PER PARKING STUDY TOTAL STANDARD PARKING STALLS = 63 STALLS REQUIRED
62 CUSTOMER STALLS PROVIDED (INCLUDES 6 ACCESSIBLE 4 CHARGING STATIONS & 14 EV CAPABLE SPACES) EMPLOYEE PARKING STALLS = 13 SPACESEASEMENT STALLS (NOT COUNTED FOR REQUIRED PARKING) = 18 STALLSLOADING STALLS = 5 STALLSTOTAL PARKING STALLS = 98 PARKING STALLSMOTORCYCLE STALLS = 2 STALLSBICYCLE PARKING = 5 SPACES U-HAUL OF N. OXNARD

U-HAUL MOVING AND STORAGE OF NORTH OXNARD
2420 N. OXNARD BLVD. - OXNARD, CA, 93036

AMERCO REAL ESTATE COMPANY
2727 NORTH CENTRAL AVENUE
PHOENIX, AZ 85004

PROJECT DESCRIPTION
ASSESSOR PARCEL NO.: PARCEL 1: 142-0-010-345PARCEL 2: 142-0-021-010CODE ENFORCEMENT JURISDICTION: CITY OF OXNARD - BUILDING AND SAFETYZONING JURISDICTION: CITY OF OXNARD - PLANNING DEPARTMENTCODE TITLE EDITION LOCAL AMENDMENTSAdministrative Bldg. Stnds. Admin Code 2019Building California Bldg. Code 2019Access Compliance California Bldg. Code 2019Mechanical California Mech. Code 2019Electrical California Electrical Code 2019Plumbing California Plumbing Code 2019Fire Prevention California Fire Code 2019 YES State Fire Marshall Regs. 2017NFPA 72 2016California Building Code 2019California Green Building Code 2019 Zoning Code COUNTY/ CITY Zoning Ordinance
AREAS: SIZE LOAD FACTOR OCCUPANTS TYPEWAREHOUSE 34,537 S.F. 500 / S.F. 69 MRESTROOMS/BREAKROOM 335 S.F. 30 / S.F. 12 MSTORAGE 202,700 S.F. 300 / S.F. 676 M OTHER: STAIRS/UTILITY 1,158 S.F.MERCANTILE: 5,341 S.F. 30 / S.F. 179 MS.F. TOTAL 1,160 S.F. 00EXIT WIDTH REQUIRED: 36"NO. OF EXITS REQ'D.NO. OF EXITS PROVIDED: 4

VICINITY MAP
PROPERTY AND PROJECT INFOADDRESS:2420 N. OXNARD BLVD.OXNARD, CALIFORNIA, 90000ASSESSOR'S PARCEL NUMBER:142-0-010-345 & 142-0-021-010EXISTING LAND USEUSE: C-2PDAHZONE DESIGNATION: GENERAL COMMERCIALAPPROVALS REQUIRED: ZONE CLEARANCEB&S PREMITS OWNER:Amerco Real Estate CompanyAttention: David Randi2420 N. Oxnard Blvd. Oxnard, CA 93036Phone: 631-748-6213E-mail : [email protected]: Lauterbach & Associates ArchitectsEverett Scofield300 Montgomery AvenueOxnard, California, 93036Phone: 805-988-0912Fax: 805-981-4510E-Mail: [email protected]:bmla Landscape ArchitectureSteve Shirrel310 N. Joy StreetCorona, California, 92879Phone : 951-737-1124E-mail : [email protected]:CCE Design Associates, Inc.Randy Chapman P.E.711 E. Daily Dr. Suite 107Camarillo, California, 93010Phone : 805-738-5434E-mail : [email protected]

PROJECT DIRECTORY

GENERAL NOTES
SCOPE OF WORK:CONVERT EXISTING RETAIL BUILDING TO SELF-STORAGE, POD STORAGE, AND MOVING SUPPLY RETAIL. INTERIOR OF EXISTING BUILDING WILL BE CONVERTED TO CONTAIN (2) ADDITIONAL FLOORS OF SELF STORAGE, APPROXIMATELY 200,000 TOTAL SQUARE FEET OF SELFSTORAGE. INTERIOR OF EXISTING BUILDING WILL ALSO CONTAIN APPROXIMATELY 34,000 SF OF POD WAREHOUSE STORAGE AND 3,000 SQUARE FEET OF RETAIL SPACE. EXTERIOR OF BUILDING TO RECEIVE ARCHITECTURAL ENHANCEMENTS, NEW PAINT, FINISHES AND PANELS, THE EXISTING BUILDING SHELL TO REMAIN LARGELY INTACT. NEW LANDSCAPE TO BE PLANTED IN AREAS THAT HAVE NOT BEEN UPDATED. NEW SCREEN WALLS AT NORTH END OF SITE TO ENCLOSE U-HAUL RENTAL VEHICLES.

LEGAL DESCRIPTION:SEE ALTA SURVEYTOTAL LAND AREA:386,145 S.F. / 8.865 AREASUSES:EXISTING - FORMER FURNITURE WAREHOUSE, SHOWROOM AND DISTRIBUTION. (VACANT FOR APPROXIMATELY 15 YEARS)PERMITTED USES:RETAIL M (MERCANTILE)EQUIPMENT STORAGEWAREHOUSING & STORAGE FACILITIES S-1SUP:AUTOMOBILE & TRUCK SHARINGSELF-STORAGE STORAGE FACILITIES S-1 SETBACKS (PRINCIPAL STRUCTURES) :FRONT LOT LINE: 10 FT.SIDE LOT LINE: 5 FT. 0 FT. WHEN GENERAL COMMERCIAL ABUTS ANOTHER

COMMERCIALLY ZONED LOT
REAR LOT LINE: 15 FT. FOR STRUCTURES TALLER THAN 16'
10 FT. FOR PROPERTY ABUTTING PUBLIC ALLEYS
HEIGHT LIMIT: 35 FT. 35'-0"

PHASING PLANPHASE I
2,291 S.F. RETAILLANDSCAPE &SITE IMPROVEMENTSBUILDING FACADE

PHASE I B
64,696 S.F. SELF STORAGE34,537 S.F. WAREHOUSE TO REMAIN

PHASE II
47,044 S.F. SELF STORAGE FIRST FLOOR41,551 S.F. SELF STORAGE SECOND FLOOR49,450 S.F. SELF STORAGE THIRD FLOOR472 S.F. UTILITY/STAIR/ELEV.3,050 S.F. MERCANTILE 211
NOTICE TO CONTRACTORS CONTRACTOR TO NOTIFY USA (UNDERGROUND SERVICE ALERT) AT 811 A MINIMUM OF 48 HOURS BEFORE BEGINNING UNDERGROUND WORK FOR VERIFICATION OF THE LOCATION OF UNDERGROUND UTILITIES R Callbefore you dig. Know what's below. INDEX OF SITE IMPROVEMENT PLANS DWG No. DESCRIPTION 1 TITLE SHEET 2 SITE IMPROVEMENT / GRADING COVER SHEET 3 GRADING PLAN 4 GRADING PLAN 5 GRADING PLAN 6 GRADING DETAILS 7 DRAINAGE DETAILS 8 UTILITY PLAN 9 UTILITY PLAN 10 UTILITY PLAN 11 EROSION CONTROL PLAN INDEX OF PLANS CITY OF OXNARD DEVELOPMENT SERVICES DEPARTMENT U-HAUL OXNARD PARCEL MAP P.M. 70-8 2420 N. OXNARD BLVD. VICINITY MAP LAND DEVELOPMENT PERMIT N0. TITLE SHEET CCE DESIGN ASSOCIATES, INC. 771 E. Daily Drive • Ste 120 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 805.738.5434 • www.ccedesignassociates.com HTE N0. NOT TO SCALE SITE 101 FWY N VENTURA BLVD VINEYARD AVE ESPLANADE DR S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:30:45 AM, RashidSafi 212
DEVELOPMENT SERVICES DEPARTMENT SITE IMPROVEMENT / GRADING PLAN COVER SHEET GENERAL NOTES ENGINEERED GRADING CERTIFICATE IMPROVEMENT PLANS TITLE SHEET CCE DESIGN ASSOCIATES, INC. 771 E. Daily Drive • Ste 120 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 805.738.5434 • www.ccedesignassociates.com CENTER LINE EASEMENT LINE PROPERTY LINE / RIGHT OF WAY LINE BOUNDARY LINES CURB (EXISTING AND PROPOSED) HARDSCAPE LINES CURB & GUTTER (EXISTING AND PROPOSED) SIDEWALK (EXISTING AND PROPOSED) FENCE (EXISTING AND PROPOSED) MINOR CONTOUR (EXISTING AND PROPOSED) GRADING ELEMENTS MAJOR CONTOUR (EXISTING AND PROPOSED) STRIPING EDGE OF PAVEMENT TOP OF SLOPE TOE OF SLOPE GRADE BREAK RIDGE LIMITS OF GRADING / DAYLIGHT LINE CUT-FILL BOUNDARY SEWER (EXISTING AND PROPOSED) UTILITY ELEMENTS WATER (EXISTING AND PROPOSED) STORM DRAIN (EXISTING AND PROPOSED) GAS (EXISTING AND PROPOSED) FIRE HYDRANT (EXISTING AND PROPOSED) WATER METER (EXISTING AND PROPOSED) SEWER MANHOLE (EXISTING AND PROPOSED) STORM DRAIN STRUCTURE (EXISTING AND PROPOSED) WATER VALVE (EXISTING AND PROPOSED) LEGEND ABBREVIATIONS FS = FINISHED SURFACE FG = FINISHED GRADE TG = TOP OF GRATE TW = TOP OF WALL BOW = BOTTOM OF WALL FL = FLOW LINE HP = HIGH POINT PL = PROPERTY LINE TC = TOP OF CURB FF = FINISHED FLOOR GFF = GARAGE FINISHED FLOOR CF = CURB FACE DS = DOWN SPOUT FR = FIRE RISER STEM WALL (8" HEIGHT) HTE N0. LAND DEVELOPMENT PERMIT N0. 2420 N. OXNARD BLVD. SITE 101 FWY

N VENTURA BLVD

VINEYARD AVE
ESPLANADE DR S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:30:50 AM, RashidSafi 213
(72.18) JOIN (72.06) JOIN (72.17) JOIN (72.23) JOIN (72.14) JOIN (72.39) JOIN (72.25) JOIN (72.29) JOIN (72.00) JOIN (72.17) JOIN (72.10) JOIN (72.11) JOIN (72.19) JOIN (72.42) JOIN (72.61) JOIN (72.28) JOIN (72.46) JOIN (72.29) JOIN (73.00) JOIN (72.32) JOIN (72.39) JOIN (72.28) JOIN (72.41) JOIN (72.43) JOIN (72.05) JOIN (73.55) JOIN (73.00) JOIN (72.37) JOIN (72.42) JOIN (72.61) JOIN 73.48 TC 72.98 FS (72.45) JOIN 73.62 TC 73.12 FS 73.64 TC 73.14 FS 73.76 TC 73.26 FS 73.72 TC 73.22 FS 73.48 TC 72.98 FS 73.66 TC 73.16 FS 73.63 TC 73.13 FS 73.54 TC 73.04 FS 73.80 TC 73.30 FS 74.07 TC 73.57 FS (73.82) JOIN 73.53 TC 73.03 FS 73.83 TC 73.33 FS 73.92 TC 73.42 FS 73.81 TC 73.31 FS 73.75 TC 73.25 FS 74.01 TC 73.51 FS (73.46) JOIN (73.34) JOIN (73.63) JOIN (73.59) JOIN (73.78) JOIN (73.60) JOIN (73.60) JOIN (73.87) JOIN (74.06) JOIN (73.67) JOIN (73.76) JOIN 1 1 1 1 1 1 1 1 1 4 4 44 4 5 5 4 5 5 5 6 6 5 (72.32) JOIN (72.68) JOIN (72.41) JOIN (72.89) JOIN 4 4 73.41 TC 72.91 FS 73.59 TC 73.09 FS 73.63 TC 73.13 FS 5 4 (72.33) JOIN 5 73.83 TC 73.33 FS 74.35 TC 73.85 FS (72.83) JOIN 74.07 TC 73.57 FS (74.00) JOIN 4 73.55 TC 73.05 FS 73.46 TC 73.33 TC 72.96 FS 72.83 FS 73.38 TC 72.88 FS (73.44) JOIN (73.76) JOIN (73.06) JOIN (73.00) JOIN (74.08) JOIN (73.25) JOIN GRADING PLAN GRADING CONSTRUCTION NOTES / LEGEND CONSTRUCT 6" CURB TYPE A1-6 PER CITY OF OXNARD STANDARD PLATE NO. 111. CONSTRUCT 0" CURB PER DETAIL 2 ON SHEET 6. CONSTRUCT P.C.C SIDEWALK, MIN. 4" THICK PER CITY OF OXNARD STANDARD PLATE NO. 112 & 113. CONSTRUCT A.C. PAVEMENT, 5" ASPHALT CONCRETE OVER 6" CLASS II BASE. SEE DETAIL 1 ON SHEET 6. PROPOSED LANDSCAPE. EXISTING CATCH BASIN. INSTALL WHEEL STOPS PER DETAIL 3 ON SHEET 6. LIMITS OF GRADING. 1234 GRADING NOTES 1. ADA HANDRAILS, PARKING SIGNS, AND PARKING STRIPING ARE PER ARCHITECTURAL PLANS AND ARE SHOWN HEREON FOR REFERENCE ONLY. 2. CLEARING AND GRUBBING OF THE SITE SHOULD CONSIST OF THE REMOVAL OF ASPHALT, CONCRETE SLAB, VEGETATION SUCH AS BRUSH, GRASS, WOOD, STUMPS, TREES, ROOTS OF TREES AND OTHERWISE DELETERIOUS NATURAL MATERIAL FROM THE AREAS TO BE GRADED. CLEARING AND GRUBBING SHOULD EXTEND TO THE OUTSIDE OF ALL PROPOSED EXCAVATION AND FILL AREAS. 3. ALL GRADING SLOPES SHALL BE PLANTED AND SPRINKLERED. 4. STANDARD 12" HIGH BERM IS REQUIRED AT TOP OF ALL GRADED SLOPES. 5. NO FILL TO BE PLACED, UNTIL THE CITY GRADING INSPECTOR HAS INSPECTED AND APPROVED THE BOTTOM EXCAVATION. 6. MAN-MADE FILL SHALL BE COMPACTED TO A MINIMUM RELATIVE COMPACTION OF 90% MAX. DRY DENSITY WITHIN 40' BELOW FINISH GRADE AND 93% OF MAX. DRY DENSITY DEEPER THAN 40' BELOW FINISH GRADE, UNLESS A LOWER RELATIVE COMPACTION (NOT LESS THAN 90% OF MAX. DRY DENSITY) IS JUSTIFIED BY THE SOILS ENGINEER. 7. TEMPORARY EROSION CONTROL TO BE INSTALLED BETWEEN OCTOBER 1 AND APRIL 15. OBTAIN GRADING INSPECTOR'S AND DEPARTMENT OF PUBLIC WORKS APPROVAL OF PROPOSED PROCEDURES. 8. FINISHED GRADE NOT TO EXCEED A FOUR INCH VERTICAL DROP WITHIN TWO FEET OF ADA ACCESSIBLE PATH. 5678 0 Scale 1" = 20 ft 10 20 40 60 KEY MAP SCALE: 1"=500' HTE N0. LAND DEVELOPMENT PERMIT N0. NOTICE TO CONTRACTORS CONTRACTOR TO NOTIFY USA (UNDERGROUND SERVICE ALERT) AT 811 A MINIMUM OF 48 HOURS BEFORE BEGINNING UNDERGROUND WORK FOR VERIFICATION OF THE LOCATION OF UNDERGROUND UTILITIES R Callbefore you dig. Know what's below.

MATCHLINE - SEE SHEET 4 711 E. Daily Drive • Ste 107 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 CCE DESIGN ASSOCIATES, INC. 805.738.5434 • www.ccedesignassociates.com SHEET 3 SHEET 4 SHEET 5 S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:30:59 AM, RashidSafi 214
73 2.2% 2.1%

1.5%

1.5% 52.7'
6'
6' R40' 26'
25' (73.43) JOIN (73.64) JOIN (73.56) JOIN (73.58) JOIN (73.67) JOIN (74.04) JOIN (73.53) JOIN (73.56) JOIN (73.71) JOIN (74.04) JOIN (74.10) JOIN (74.29) JOIN (74.08) JOIN (74.08) JOIN (74.06) JOIN (74.12) JOIN (74.39) JOIN (74.01) JOIN (74.28) JOIN (74.08) JOIN (74.20) JOIN (74.00) JOIN (74.17) JOIN (74.01) JOIN 74.48 TC 73.98 FS (73.66) JOIN (73.97) JOIN (73.83) JOIN(73.55) JOIN (74.80) JOIN(74.70) JOIN (74.39) JOIN 74.85 TC 74.35 FS (74.80) JOIN (74.89) JOIN (74.37) JOIN (74.14) JOIN 74.28 TC 73.78 FS (74.34) JOIN 74.50 TC 74.00 FS (74.87) JOIN (74.15) JOIN 74.03 FS 75.01 FS 71.01 TC 70.51 FS 74.56 TC 74.06 FS 1 1 1 1 1 1 4 4 4 444 4 5 6 6 6 REMOVE EX. SIGN REMOVE EX. SIGN MIN. R48' FIRE & TRASH PATH OF TRAVEL 40' FIRE TRUCK TURNAROUND CONTRASTING THERMOPLASTIC PEDESTRIAN PATH MARKINGS (74.77) JOIN 4(74.44) JOIN (73.84) JOIN (74.40) JOIN (73.57) JOIN (74.85) JOIN 75.03 TC 74.53 FS (74.53) JOIN (74.18) JOIN (73.71) JOIN (72.57) JOIN 74.16 FS 74.13 FS 74.49 FS 74.02 FS 3.3% 3.2%

4.9% 6 2 2' ACCESS EASEMENT RECORDED APRIL 14, 1949 AS BOOK 867, PAGE 578 OF OFFICIAL RECORDS. 10' EASEMENT IN FAVOR OF RED-MORE CORP. RECORDED APRIL 19, 1963 AS BOOK 2310, PAGE 58 OF OFFICIAL RECORDS. 8 8 8 8 8 72.18 RIM 73.33 RIM 2.5% EXISTING WALL TO BE REMOVED EXISTING WALL TO BE REMOVED EXISTING WALL TO BE REMOVED EXISTING WALL TO BE REMOVED 74.65 TC 74.15 FS (74.13) JOIN 74.54 TC 74.04 FS 74.23 TC 73.73 FS 74.17 TC 73.67 FS 74.14 TC 73.64 FS (73.95) JOIN (74.57) JOIN (74.24) JOIN (74.17) JOIN 73.84 TC 73.34 FS 73.93 TC 73.43 FS 73.43 TC 72.93 FS 73.44 TC 72.94 FS 74.15 TC 73.65 FS 74.18 TC 73.68 FS 74.01 TC 73.51 FS 73.90 TC 73.40 FS 74.36 TC 73.86 FS 74.28 TC 73.78 FS 74.29 TC 73.79 FS 74.29 TC 73.79 FS 74.08 TC 73.58 FS 74.04 TC 73.54 FS 73.91 TC 73.41 FS 74.43 TC 73.93 FS74.19 TC 73.69 FS 73.97 TC 73.47 FS 74.15 TC 73.65 FS 73.59 TC 73.09 FS 73.58 TC 73.08 FS 73.89 TC 73.39 FS 74.05 TC 73.55 FS 73.81 TC 73.31 FS (74.69) JOIN (74.08) JOIN 74.91 TC 74.41 FS 74.66 TC 74.16 FS 74.63 TC 74.13 FS 74.79 TC 74.29 FS 74.68 TC 74.18 FS 74.52 TC 74.02 FS 74.50 TC 74.00 FS 74.74 TC 74.24 FS1.5% 1.5% 0.9% 75.14 TC 74.64 FS 74.28 TC 73.78 FS 74.26 TC 73.76 FS 74.42 TC 73.92 FS 74.32 TC 73.82 FS 74.16 TC 73.66 FS 1.1% 74.29 TC 73.79 FS 74.25 TC 73.75 FS 74.14 TC 73.64 FS 74.04 TC 73.54 FS 74.27 TC 73.77 FS 73.95 0" CF 73.95 0" CF 2 2 73.99 TC 73.49 FS 74.26 TC 73.76 FS 74.05 TC 73.55 FS 74.68 TC 74.18 FS 74.63 FS 8 8 8 8 8 74.06 FS 74.33 FS 74.63 FS 1.7% 1.6% 1.5% 1.6%

5.3%

4.8%2.7%1.6% 73.71 0" CF 73.58 0" CF 2 2 73.36 TC 72.86 FS 73.37 TC 72.87 FS 74.03 TC 73.53 FS (73.67) JOIN 74.42 TC 73.92 FS 74.27 TC 73.77 FS 74.09 FS 2.2% 2.2% 0.9% 1.8% 1.6% 2.7% 1.4% 1.1% 1.3% 1.0% 2.9% 4 3 33 3 3 3 4 4 4 74.59 TC 74.09 FS1.5% GRADING PLAN GRADING CONSTRUCTION NOTES / LEGEND CONSTRUCT 6" CURB TYPE A1-6 PER CITY OF OXNARD STANDARD PLATE NO. 111. CONSTRUCT 0" CURB PER DETAIL 2 ON SHEET 6. CONSTRUCT P.C.C SIDEWALK, MIN. 4" THICK PER CITY OF OXNARD STANDARD PLATE NO. 112 & 11 CONSTRUCT A.C. PAVEMENT, 5" ASPHALT CONCRETE OVER 6" CLASS II BASE. SEE DETAIL 1 ON SHEET 6. PROPOSED LANDSCAPE. EXISTING CATCH BASIN. INSTALL WHEEL STOPS PER DETAIL 3 ON SHEET 6. LIMITS OF GRADING. 1234 GRADING NOTES 1. ADA HANDRAILS, PARKING SIGNS, AND PARKING STRIPING ARE PER ARCHITECTURAL PLANS AND ARE SHOWN HEREON FOR REFERENCE ONLY. 2. CLEARING AND GRUBBING OF THE SITE SHOULD CONSIST OF THE REMOVAL OF ASPHALT, CONCRETE SLAB, VEGETATIO

SUCH AS BRUSH, GRASS, WOOD, STUMPS, TREES, ROOTS OF TREES AND OTHERWISE DELETERIOUS NATURAL MATERI FROM THE AREAS TO BE GRADED. CLEARING AND GRUBBING SHOULD EXTEND TO THE OUTSIDE OF ALL PROPOSED EXCAVATION AND FILL AREAS. 3. ALL GRADING SLOPES SHALL BE PLANTED AND SPRINKLERED. 4. STANDARD 12" HIGH BERM IS REQUIRED AT TOP OF ALL GRADED SLOPES. 5. NO FILL TO BE PLACED, UNTIL THE CITY GRADING INSPECTOR HAS INSPECTED AND APPROVED THE BOTTOM EXCAVATION. 6. MAN-MADE FILL SHALL BE COMPACTED TO A MINIMUM RELATIVE COMPACTION OF 90% MAX. DRY DENSITY WITHIN 40' BELOW FINISH GRADE AND 93% OF MAX. DRY DENSITY DEEPER THAN 40' BELOW FINISH GRADE, UNLESS A LOWER RELATIVE COMPACTION (NOT LESS THAN 90% OF MAX. DRY DENSITY) IS JUSTIFIED BY THE SOILS ENGINEER. 7. TEMPORARY EROSION CONTROL TO BE INSTALLED BETWEEN OCTOBER 1 AND APRIL 15. OBTAIN GRADING INSPECTOR' AND DEPARTMENT OF PUBLIC WORKS APPROVAL OF PROPOSED PROCEDURES. 8. FINISHED GRADE NOT TO EXCEED A FOUR INCH VERTICAL DROP WITHIN TWO FEET OF ADA ACCESSIBLE PATH. 5678 0 Scale 1" = 20 ft 10 20 40 60 HTE N0. LAND DEVELOPMENT PERMIT N0. NOTICE TO CONTRACTORS CONTRACTOR TO NOTIFY USA (UNDERGROUND SERVICE ALERT) AT 811 A MINIMUM OF 48 HOURS BEFORE BEGINNING UNDERGROUND WORK FOR VERIFICATION OF THE LOCATION OF UNDERGROUND UTILITIES R Callbefore you dig. Know what's below. 711 E. Daily Drive • Ste 107 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 CCE DESIGN ASSOCIATES, INC. 805.738.5434 • www.ccedesignassociates.com MATCHLINE - SEE SHEET 5
MATCHLINE - SEE SHEET 3 KEY MAP SCALE: 1"=500' SHEET 3 SHEET 4 SHEET 5 S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:31:29 AM, RashidSafi 215
R40' (74.72) JOIN (74.51) JOIN (74.86) JOIN (74.70) JOIN 74.60 TC 74.10 FS 74.65 TC 74.15 FS 74.61 TC 74.11 FS 74.75 TC 74.25 FS 74.98 TC 74.48 FS 75.18 TC 74.68 FS (74.57) JOIN (74.60) JOIN (74.69) JOIN (75.25) JOIN (74.30) JOIN 74.97 TC 74.47 FS (74.71) JOIN75.46 TC 74.96 FS (75.30) JOIN 74.89 FS 1 1 1 1 1 1 1 3 4 4 5 5 5 5 5 5 6 6 REMOVE EX. SIGN 4 EXISTING PEDESTRIAN PATH MARKING TO REMAIN 40' FIRE TRUCK TURNAROUND MIN. R48' 75.15 FS (74.20) JOIN (74.88) JOIN 74.57 TC 74.07 FS (74.32) JOIN (74.68) JOIN (74.86) JOIN (74.83) JOIN (74.78) JOIN 75.22 TC 74.72 FS 75.43 TC 74.93 FS75.56 TC 75.06 FS 75.73 TC 75.23 FS (75.50) JOIN (75.12) JOIN 25' ACCESS EASEMENT RECORDED FEB 8, 1979 AS INSTRUMENT NO. 13558 IN BOOK 5321, PAGE 211 OF OFFICIAL RECORDS. 6' SCE EASEMENT RECORDED OCT 4, 1971 AS BOOK 3870, PAGE 491 OF OFFICIAL RECORDS. 2' GENERAL TELEPHONE COMPANY OF CA EASEMENT RECORDED OCT 22, 1987 AS INSTRUMENT NO. 87-169968 OF OFFICIAL RECORDS. 2' ACCESS EASEMENT RECORDED OCT 17, 1952 AS BOOK 1098, PAGE 210 OF OFFICIAL RECORDS. 25' ACCESS EASEMENT RECORDED FEB 8, 1979 AS INSTRUMENT NO. 13558 IN BOOK 5321, PAGE 211 OF OFFICIAL RECORDS. FIRE & TRASH PATH OF TRAVEL 25 75.28 TC 74.78 FS75.22 TC 74.72 FS 75.05 TC 74.55 FS 74.55 TC 74.05 FS 75.00 TC 74.50 FS 1 1 74.96 TC 74.46 FS (74.49) JOIN (75.25) JOIN 7 75.06 TC 74.56 FS 75.29 TC 74.79 FS GRADING PLAN 0 Scale 1" = 20 ft 10 20 40 60 HTE N0. LAND DEVELOPMENT PERMIT N0. NOTICE TO CONTRACTORS CONTRACTOR TO NOTIFY USA (UNDERGROUND SERVICE ALERT) AT 811 A MINIMUM OF 48 HOURS BEFORE BEGINNING UNDERGROUND WORK FOR VERIFICATION OF THE LOCATION OF UNDERGROUND UTILITIES R Callbefore you dig. Know what's below. GRADING CONSTRUCTION NOTES / LEGEND CONSTRUCT 6" CURB TYPE A1-6 PER CITY OF OXNARD STANDARD PLATE NO. 111. CONSTRUCT 0" CURB PER DETAIL 2 ON SHEET 6. CONSTRUCT P.C.C SIDEWALK, MIN. 4" THICK PER CITY OF OXNARD STANDARD PLATE NO. 112 & 113. CONSTRUCT A.C. PAVEMENT, 5" ASPHALT CONCRETE OVER 6" CLASS II BASE. SEE DETAIL 1 ON SHEET 6. PROPOSED LANDSCAPE. EXISTING CATCH BASIN. INSTALL WHEEL STOPS PER DETAIL 3 ON SHEET 6. LIMITS OF GRADING. 1234 GRADING NOTES 1. ADA HANDRAILS, PARKING SIGNS, AND PARKING STRIPING ARE PER ARCHITECTURAL PLANS AND ARE SHOWN HEREON FOR REFERENCE ONLY. 2. CLEARING AND GRUBBING OF THE SITE SHOULD CONSIST OF THE REMOVAL OF ASPHALT, CONCRETE SLAB, VEGETATION SUCH AS BRUSH, GRASS, WOOD, STUMPS, TREES, ROOTS OF TREES AND OTHERWISE DELETERIOUS NATURAL MATERIALS FROM THE AREAS TO BE GRADED. CLEARING AND GRUBBING SHOULD EXTEND TO THE OUTSIDE OF ALL PROPOSED EXCAVATION AND FILL AREAS. 3. ALL GRADING SLOPES SHALL BE PLANTED AND SPRINKLERED. 4. STANDARD 12" HIGH BERM IS REQUIRED AT TOP OF ALL GRADED SLOPES. 5. NO FILL TO BE PLACED, UNTIL THE CITY GRADING INSPECTOR HAS INSPECTED AND APPROVED THE BOTTOM EXCAVATION. 6. MAN-MADE FILL SHALL BE COMPACTED TO A MINIMUM RELATIVE COMPACTION OF 90% MAX. DRY DENSITY WITHIN 40' BELOW FINISH GRADE AND 93% OF MAX. DRY DENSITY DEEPER THAN 40' BELOW FINISH GRADE, UNLESS A LOWER RELATIVE COMPACTION (NOT LESS THAN 90% OF MAX. DRY DENSITY) IS JUSTIFIED BY THE SOILS ENGINEER. 7. TEMPORARY EROSION CONTROL TO BE INSTALLED BETWEEN OCTOBER 1 AND APRIL 15. OBTAIN GRADING INSPECTOR'S AND DEPARTMENT OF PUBLIC WORKS APPROVAL OF PROPOSED PROCEDURES. 8. FINISHED GRADE NOT TO EXCEED A FOUR INCH VERTICAL DROP WITHIN TWO FEET OF ADA ACCESSIBLE PATH. 5678 711 E. Daily Drive • Ste 107 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 CCE DESIGN ASSOCIATES, INC. 805.738.5434 • www.ccedesignassociates.com MATCHLINE - SEE SHEET 4 KEY MAP SCALE: 1"=500' SHEET 3 SHEET 4 SHEET 5 S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:31:59 AM, RashidSafi 216
GRADING PLAN HTE N0. LAND DEVELOPMENT PERMIT N0. 6"
EXTEND CURB 8" MIN. BELOW

PAVEMENT SECTION WITH A
MIN. OVERALL SECTION OF 12"
LIP = 1/4" MAX IN
ACCESSIBLE AREAS 0" CURB 2 (2) 3/8" DIA. GALV, STL. RODS X 1'-0" SET 9" FRP, EA. 6' LONG PRECAST CONC. BUMPER W/2 #3 BARS 3" 2" 3" 3" 3" 24" FACE OF CURB OR WALL SET BUMPER IN APPROVED MASTIC MAT FOUNDATION PER STRUCTURAL PLANS WHEEL STOP 3 A.C. PAVING PARKING STALL PAVEMENT SECTION 1 5" AC 6" AB 711 E. Daily Drive • Ste 107 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 CCE DESIGN ASSOCIATES, INC. 805.738.5434 • www.ccedesignassociates.com S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:32:21 AM, RashidSafi 217
GRADING PLAN HTE N0. LAND DEVELOPMENT PERMIT N0. 711 E. Daily Drive • Ste 107 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 CCE DESIGN ASSOCIATES, INC. 805.738.5434 • www.ccedesignassociates.com S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:32:31 AM, RashidSafi 218
R150' CONNECT TO EX. STORM DRAIN SYSTEM 4 4 NEW 15' EASEMENT FOR PUBLIC WATER UTILITY. NEW 15' EASEMENT FOR PUBLIC WATER UTILITY. UTILITY PLAN 0 Scale 1" = 20 ft 10 20 40 60 HTE N0. LAND DEVELOPMENT PERMIT N0. NOTICE TO CONTRACTORS CONTRACTOR TO NOTIFY USA (UNDERGROUND SERVICE ALERT) AT 811 A MINIMUM OF 48 HOURS BEFORE BEGINNING UNDERGROUND WORK FOR VERIFICATION OF THE LOCATION OF UNDERGROUND UTILITIES R Callbefore you dig. Know what's below.

MATCHLINE - SEE SHEET 9 711 E. Daily Drive • Ste 107 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 CCE DESIGN ASSOCIATES, INC. 805.738.5434 • www.ccedesignassociates.com UTILITY CONSTRUCTION KEYNOTES / LEGEND INSTALL 8" WATER LINE. INSTALL CONTECH CMP DETENTION SYSTEM OR APPROVED EQUAL. INSTALL WATER BACKFLOW DEVICE AND METER PER CITY OF OXNARD STD. PLATE NO. 309. INSTALL FIRE HYDRANT PER CITY OF OXNARD STD. PLATE NO. 300. MAKE AND MODEL JONES #4064 21/2. INSTALL BROOKS PRODUCTS CATCH BASIN (1212) OR APPROVED EQUAL. 1. BACKFILLING AND COMPACTION FOR ALL TRENCHES SHALL BE INSPECTED AND APPROVED BY THE GEOTECHNICAL ENGINEER. 2. CONTRACTOR TO VERIFY ALL EXISTING INVERT ELEVATIONS FOR STORM DRAIN AND SANITARY SEWER CONSTRUCTION PRIOR TO ANY SITE WORK. ALL WORK FOR STORM DRAIN AND SANITARY SEWER INSTALLATION SHALL BEGIN AT THE DOWNSTREAM CONNECTION POINT. THIS WILL ALLOW FOR ANY NECESSARY ADJUSTMENTS TO BE MADE PRIOR TO THE INSTALLATION OF THE ENTIRE LINE. IF THE CONTRACTOR FAILS TO BEGIN AT THE DOWNSTREAM CONNECTION POINT AND WORKS UPSTREAM, HE SHALL PROCEED AT HIS OWN RISK AND BE RESPONSIBLE FOR ANY ADJUSTMENTS NECESSARY. 3. ALL WORK ON-SITE AND IN THE PUBLIC RIGHT OF WAY, SHALL CONFORM TO CITY STANDARDS AND REQUIREMENTS. NOTE THE REQUIREMENT OF ADDITIONAL PERMITS TO BE OBTAINED BY THE CITY PRIOR TO ANY WORK BEING DONE IN THE RIGHT-OF-WAY. 4. GENERAL CONTRACTOR SHALL COORDINATE ALL UNDERGROUND UTILITIES. PROVIDE 6" MINIMUM BETWEEN PIPES CROSSING ELECTRICAL LINES HORIZONTALLY AND 12" MINIMUM BETWEEN PARALLEL PIPES CROSSING ELECTRICAL LINES. 5. FOR UTILITY MATERIALS AND TYPES, SEE CITY STANDARDS AND / OR THE PROJECT SPECIFICATIONS. 6. WATER LINES SHALL BE 12" MINIMUM ABOVE SANITARY SEWER LINE AT ALL CROSSINGS. 7. MINIMUM COVER FOR WATER LINES IS 3.0 FEET. 8. WATER LINES SHOWN HEREON FOR REFERENCE. SEE PLUMBING PLANS FOR CONSTRUCTION DETAILS. 9. ROOF FILTERS SHOULD BE INSTALLED PER DOWN SPOUTS. UTILITY NOTES 12345 S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:32:43 AM, RashidSafi 219
R150'
R150' R150' 1 4 DETENTION SYSTEM SQDV: 1,575.46 CF VOLUME PROVIDED: 1,608 CF INSTALL CONTECH CDS UNIT OR APPROVED EQUAL 3 IRRIGATION WATER POC INSTALL CONTECH CDS UNIT OR APPROVED EQUAL 1 1 1 CUT AND CAP AT WATER VALVE NEW 15' EASEMENT FOR PUBLIC WATER UTILITY. NEW 15' EASEMENT FOR PUBLIC WATER UTILITY. NEW 15' EASEMENT FOR PUBLIC WATER UTILITY. 1 1 EXISTING CATCH BASIN TO BE REMOVED EXISTING CATCH BASIN TO BE REMOVED 5 2 HORIZONTAL CONTROL PLAN 0 Scale 1" = 20 ft 10 20 40 60HTE N0. LAND DEVELOPMENT PERMIT N0. NOTICE TO CONTRACTORS CONTRACTOR TO NOTIFY USA (UNDERGROUND SERVICE ALERT) AT 811 A MINIMUM OF 48 HOURS BEFORE BEGINNING UNDERGROUND WORK FOR VERIFICATION OF THE LOCATION OF UNDERGROUND UTILITIES R Callbefore you dig. Know what's below. 711 E. Daily Drive • Ste 107 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 CCE DESIGN ASSOCIATES, INC. 805.738.5434 • www.ccedesignassociates.com MATCHLINE - SEE SHEET 10
MATCHLINE - SEE SHEET 8 UTILITY CONSTRUCTION KEYNOTES / LEGEND INSTALL 8" WATER LINE. INSTALL CONTECH CMP DETENTION SYSTEM OR APPROVED EQUAL. INSTALL WATER BACKFLOW DEVICE AND METER PER CITY OF OXNARD STD. PLATE NO. 309. INSTALL FIRE HYDRANT PER CITY OF OXNARD STD. PLATE NO. 300. MAKE AND MODEL JONES #4064 21/2. INSTALL BROOKS PRODUCTS CATCH BASIN (1212) OR APPROVED EQUAL. 1. BACKFILLING AND COMPACTION FOR ALL TRENCHES SHALL BE INSPECTED AND APPROVED BY THE GEOTECHNICAL ENGINEER. 2. CONTRACTOR TO VERIFY ALL EXISTING INVERT ELEVATIONS FOR STORM DRAIN AND SANITARY SEWER CONSTRUCTION PRIOR TO ANY SITE WORK. ALL WORK FOR STORM DRAIN AND SANITARY SEWER INSTALLATION SHALL BEGIN AT THE DOWNSTREAM CONNECTION POINT. THIS WILL ALLOW FOR ANY NECESSARY ADJUSTMENTS TO BE MADE PRIOR TO THE INSTALLATION OF THE ENTIRE LINE. IF THE CONTRACTOR FAILS TO BEGIN AT THE DOWNSTREAM CONNECTION POINT A

WORKS UPSTREAM, HE SHALL PROCEED AT HIS OWN RISK AND BE RESPONSIBLE FOR ANY ADJUSTMENTS NECESSARY

3. ALL WORK ON-SITE AND IN THE PUBLIC RIGHT OF WAY, SHALL CONFORM TO CITY STANDARDS AND REQUIREMENTS. NO THE REQUIREMENT OF ADDITIONAL PERMITS TO BE OBTAINED BY THE CITY PRIOR TO ANY WORK BEING DONE IN THE RIGHT-OF-WAY. 4. GENERAL CONTRACTOR SHALL COORDINATE ALL UNDERGROUND UTILITIES. PROVIDE 6" MINIMUM BETWEEN PIPES CROSSING ELECTRICAL LINES HORIZONTALLY AND 12" MINIMUM BETWEEN PARALLEL PIPES CROSSING ELECTRICAL LIN

5. FOR UTILITY MATERIALS AND TYPES, SEE CITY STANDARDS AND / OR THE PROJECT SPECIFICATIONS. 6. WATER LINES SHALL BE 12" MINIMUM ABOVE SANITARY SEWER LINE AT ALL CROSSINGS. 7. MINIMUM COVER FOR WATER LINES IS 3.0 FEET. 8. WATER LINES SHOWN HEREON FOR REFERENCE. SEE PLUMBING PLANS FOR CONSTRUCTION DETAILS. 9. ROOF FILTERS SHOULD BE INSTALLED PER DOWN SPOUTS. UTILITY NOTES 12345 S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:32:58 AM, RashidSafi 220
R150' NEW 10' EASEMENT FOR PUBLIC WATER UTILITY. NEW 15' EASEMENT FOR PUBLIC WATER UTILITY. 1 GRADING PLAN 0 Scale 1" = 20 ft 10 20 40 60 HTE N0. LAND DEVELOPMENT PERMIT N0. NOTICE TO CONTRACTORS CONTRACTOR TO NOTIFY USA (UNDERGROUND SERVICE ALERT) AT 811 A MINIMUM OF 48 HOURS BEFORE BEGINNING UNDERGROUND WORK FOR VERIFICATION OF THE LOCATION OF UNDERGROUND UTILITIES R Callbefore you dig. Know what's below. 711 E. Daily Drive • Ste 107 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 CCE DESIGN ASSOCIATES, INC. 805.738.5434 • www.ccedesignassociates.com MATCHLINE - SEE SHEET 9 UTILITY CONSTRUCTION KEYNOTES / LEGEND INSTALL 8" WATER LINE. INSTALL CONTECH CMP DETENTION SYSTEM OR APPROVED EQUAL. INSTALL WATER BACKFLOW DEVICE AND METER PER CITY OF OXNARD STD. PLATE NO. 309. INSTALL FIRE HYDRANT PER CITY OF OXNARD STD. PLATE NO. 300. MAKE AND MODEL JONES #4064 21/2. INSTALL BROOKS PRODUCTS CATCH BASIN (1212) OR APPROVED EQUAL. 1. BACKFILLING AND COMPACTION FOR ALL TRENCHES SHALL BE INSPECTED AND APPROVED BY THE GEOTECHNICAL ENGINEER. 2. CONTRACTOR TO VERIFY ALL EXISTING INVERT ELEVATIONS FOR STORM DRAIN AND SANITARY SEWER CONSTRUCTION PRIOR TO ANY SITE WORK. ALL WORK FOR STORM DRAIN AND SANITARY SEWER INSTALLATION SHALL BEGIN AT THE DOWNSTREAM CONNECTION POINT. THIS WILL ALLOW FOR ANY NECESSARY ADJUSTMENTS TO BE MADE PRIOR TO THE INSTALLATION OF THE ENTIRE LINE. IF THE CONTRACTOR FAILS TO BEGIN AT THE DOWNSTREAM CONNECTION POINT AND WORKS UPSTREAM, HE SHALL PROCEED AT HIS OWN RISK AND BE RESPONSIBLE FOR ANY ADJUSTMENTS NECESSARY. 3. ALL WORK ON-SITE AND IN THE PUBLIC RIGHT OF WAY, SHALL CONFORM TO CITY STANDARDS AND REQUIREMENTS. NOTE THE REQUIREMENT OF ADDITIONAL PERMITS TO BE OBTAINED BY THE CITY PRIOR TO ANY WORK BEING DONE IN THE RIGHT-OF-WAY. 4. GENERAL CONTRACTOR SHALL COORDINATE ALL UNDERGROUND UTILITIES. PROVIDE 6" MINIMUM BETWEEN PIPES CROSSING ELECTRICAL LINES HORIZONTALLY AND 12" MINIMUM BETWEEN PARALLEL PIPES CROSSING ELECTRICAL LINES. 5. FOR UTILITY MATERIALS AND TYPES, SEE CITY STANDARDS AND / OR THE PROJECT SPECIFICATIONS. 6. WATER LINES SHALL BE 12" MINIMUM ABOVE SANITARY SEWER LINE AT ALL CROSSINGS. 7. MINIMUM COVER FOR WATER LINES IS 3.0 FEET. 8. WATER LINES SHOWN HEREON FOR REFERENCE. SEE PLUMBING PLANS FOR CONSTRUCTION DETAILS. 9. ROOF FILTERS SHOULD BE INSTALLED PER DOWN SPOUTS. UTILITY NOTES 12345 S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:33:14 AM, RashidSafi 221
TC-1 TC-3 SE-10 SE-1 SE-1 SE-1 SE-1 SE-1 SE-1 TC-1 TC-3 SE-10 SE-10 SE-10 SE-10 SE-10 SE-10 SE-1 SE-10 SE-10 0 Scale 1" = 60 ft 30 60 120 180 EROSION CONTROL PLAN HTE N0. LAND DEVELOPMENT PERMIT N0. NOTICE TO CONTRACTORS CONTRACTOR TO NOTIFY USA (UNDERGROUND SERVICE ALERT) AT 811 A MINIMUM OF 48 HOURS BEFORE BEGINNING UNDERGROUND WORK FOR VERIFICATION OF THE LOCATION OF UNDERGROUND UTILITIES EROSION CONSTRUCTION NOTES / LEGEND SILT FENCE PER CASQA BMP SE-1. STABILIZED CONSTRUCTION ENTRANCE / EXIT PER CASQA BMP TC-1. INLET PROTECTION PER CASQA BMP SE-10. THE FOLLOWING CASQA BMPS ARE PART OF THE EROSION CONTROL PLAN; HOWEVER, ARE NOT LOCATION BASED AND CANNOT BE SHOWN HEREON: SCHEDULING PER CASQA BMP EC-1 HYDROSEEDING PER CASQA BMP EC-4 GRAVEL BAG BERM PER CASQA BMP SE-6 (ACCEPTABLE SUBSTITUTE FOR FIBER ROLLS) STREET SWEEPING AND VACUUMING PER CASQA BMP SE-7 WIND EROSION CONTROL PER CASQA BMP WE-1 ENTRANCE / OUTLET TIRE WASH PER CASQA BMP TC-3 ANY AND ALL APPLICABLE CASQA NON-STORMWATER BMPS (INCLUSIVE OF NS-1 THROUGH NS-16) ANY AND ALL APPLICABLE CASQA WASTE MANAGEMENT BMPS (INCLUSIVE OF WM-1 THROUGH WM-10) TEMPORARY EROSION CONTROL PRIOR TO COMPLETION OF FINAL IMPROVEMENTS SHALL BE PERFORMED BY THE CONTRACTOR AS INDICATED BELOW: 1. ALL GRADED AREAS ARE TO RECEIVE HYDROSEED EROSION CONTROL. HYDROSEEDING TO EXTEND 5 FT BEYOND DAYLIGHT LINES. 2. EQUIPMENT AND WORKERS FOR EMERGENCY WORK SHALL BE MADE AVAILABLE AT ALL TIMES DURING THE RAINY SEASON. ALL NECESSARY MATERIALS SHALL BE STOCKPILED ONSITE AT CONVENIENT LOCATIONS TO FACILITATE RAPID CONSTRUCTION OF TEMPORARY DEVICES WHEN RAIN IS IMMINENT. 3. DEVICES SHOWN ON PLAN SHALL NOT BE MOVED OR MODIFIED WITHOUT THE APPROVAL OF THE RESIDENT ENGINEER. 4. THE CONTRACTOR SHALL RESTORE ALL EROSION CONTROL DEVICES TO WORKING ORDER AFTER EACH RUNOFF PRODUCING RAINFALL. 5. THE CONTRACTOR SHALL INSTALL ADDITIONAL EROSION CONTROL MEASURES DUE TO UNCOMPLETED GRADING OPERATIONS OR UNFORESEEN CIRCUMSTANCES WHICH MAY ARISE. 6. THE CONTRACTOR SHALL BE RESPONSIBLE AND SHALL TAKE NECESSARY PRECAUTIONS TO PREVENT PUBLIC TRESPASS ONTO AREAS WHERE IMPOUNDED WATERS CREATE A HAZARDOUS CONDITION. 7. ALL EROSION CONTROL MEASURES PROVIDED PER THE APPROVED GRADING PLAN SHALL BE INCORPORATED HEREON. 8. GRADED AREAS AROUND THE PROJECT PERIMETER MUST DRAIN AWAY FROM THE FACE OF THE SLOPE AT THE CONCLUSION OF EACH WORKING DAY. 9. TEMPORARY EROSION CONTROL DEVICES ARE TO REMAIN IN PLACE UNTIL HYDROSEEDED AREAS ARE ESTABLISHED AND NO EROSION IS EVIDENT. 10. EXCEPT AS OTHERWISE DIRECTED BY THE CITY INSPECTOR, ALL DRAINAGE DEVICES SHOWN SHALL BE IN PLACE AT THE END OF THE WORKING DAY WHEN THE 48 HOUR FORECAST OF RAIN PROBABILITY IS 40% AND MAINTAINED DURING THE RAINY SEASON FROM OCTOBER 15TH TO APRIL 15TH OF THE SUCCEEDING YEAR. 11. EROSION CONTROL DEVICES MUST BE IN PLACE DURING THE ABOVE STATED PERIOD. 12. CLEAN OUT MUD AND SILT AFTER EACH RAIN OR AS DIRECTED BY THE CITY INSPECTOR. 13. THE LOCATIONS OF THE GRAVEL BAGS AS SHOWN MAY VARY DUE TO THE FIELD CONDITIONS AND ADDITIONAL GRAVEL BAGS MAY BE REQUIRED AS DIRECTED BY THE CITY INSPECTOR. 14. FIBER ROLLS MAY BE USED IN PLACE OF GRAVEL BAGS AND SPACING IS TO BE PER STREET SCHEDULE HEREON BELOW AND SHALL BE PLACED BY FIELD CONDITIONS ALSO, DRIVEWAYS SHALL HAVE GRAVEL BAGS PLACED AT 50 FOOT INTERVALS. 15. PLACE MIRAFI FILTER FABRIC INSERT INTO CATCH BASIN OPENING AND PROTECT WITH GRAVEL BAGS (BMP SE-10). NOTE: THE LOCATION AND DESIGN OF ALL EROSION CONTROL MEASURES SHOWN ON THESE PLANS ARE TENTATIVE ONLY AND ARE SUBJECT TO REVISIONS AS DETERMINED BY THE RESIDENT INSPECTOR OR THE CITY ENGINEER. ACTUAL EROSION CONTROL MEASURES SHALL BE INSTALLED TO THE SATISFACTION OF THE RESIDENT INSPECTOR, AS CONDITIONS WARRANT. SILT, DEBRIS, AND MUD SHALL BE PROMPTLY REMOVED FROM ALL EROSION CONTROL STRUCTURES AFTER EACH RAIN TO THE SATISFACTION OF THE RESIDENT INSPECTOR. THE CITY MAY CONDUCT REGULAR SITE INSPECTIONS TO ASSESS CHANGING CONDITIONS AND DETERMINE THE NECESSITY OF ADDITIONAL CONTROL MEASURES. 1. THE CONTRACTOR SHALL BE RESPONSIBLE TO INSTALL ALL EROSION CONTROL FACILITIES AS SHOWN ON THE APPROVED EROSION CONTROL PLAN OR AS DIRECTED BY THE CITY ENGINEER AT THE END OF EACH WORKING DAY. 2. THE CONTACT PERSON RESPONSIBLE FOR EROSION CONTROL IS THE CONSTRUCTION SUPERINTENDENT INDICATED HERE: 24 HOUR CONTACT TELEPHONE NUMBER: TBD TBD EROSION CONTROL NOTES TC-1 EC-1 EC-4 SE-6 SE-7 WE-1 TC-3 NS-X WM-X SE-10 SE-1 R Callbefore you dig. Know what's below. 711 E. Daily Drive • Ste 107 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 CCE DESIGN ASSOCIATES, INC. 805.738.5434 • www.ccedesignassociates.com S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 11/10/2023 10:33:28 AM, RashidSafi 222
TC-1 TC-3 SE-10 SE-1 SE-1 SE-1 SE-1 SE-1 SE-1 TC-1 TC-3 SE-10 SE-10 SE-10 SE-10 SE-10 SE-10 SE-1 SE-10 SE-10 0 Scale 1" = 60 ft 30 60 120 180 EROSION CONTROL PLAN HTE N0. LAND DEVELOPMENT PERMIT N0. NOTICE TO CONTRACTORS CONTRACTOR TO NOTIFY USA (UNDERGROUND SERVICE ALERT) AT 811 A MINIMUM OF 48 HOURS BEFORE BEGINNING UNDERGROUND WORK FOR VERIFICATION OF THE LOCATION OF UNDERGROUND UTILITIES EROSION CONSTRUCTION NOTES / LEGEND SILT FENCE PER CASQA BMP SE-1. STABILIZED CONSTRUCTION ENTRANCE / EXIT PER CASQA BMP TC-1. INLET PROTECTION PER CASQA BMP SE-10. THE FOLLOWING CASQA BMPS ARE PART OF THE EROSION CONTROL PLAN; HOWEVER, ARE NOT LOCATION BASED AND CANNOT BE SHOWN HEREON: SCHEDULING PER CASQA BMP EC-1 HYDROSEEDING PER CASQA BMP EC-4 GRAVEL BAG BERM PER CASQA BMP SE-6 (ACCEPTABLE SUBSTITUTE FOR FIBER ROLLS) STREET SWEEPING AND VACUUMING PER CASQA BMP SE-7 WIND EROSION CONTROL PER CASQA BMP WE-1 ENTRANCE / OUTLET TIRE WASH PER CASQA BMP TC-3 ANY AND ALL APPLICABLE CASQA NON-STORMWATER BMPS (INCLUSIVE OF NS-1 THROUGH NS-16) ANY AND ALL APPLICABLE CASQA WASTE MANAGEMENT BMPS (INCLUSIVE OF WM-1 THROUGH WM-10) TEMPORARY EROSION CONTROL PRIOR TO COMPLETION OF FINAL IMPROVEMENTS SHALL BE PERFORMED BY THE CONTRACTOR AS INDICATED BELOW: 1. ALL GRADED AREAS ARE TO RECEIVE HYDROSEED EROSION CONTROL. HYDROSEEDING TO EXTEND 5 FT BEYOND DAYLIGHT LINES. 2. EQUIPMENT AND WORKERS FOR EMERGENCY WORK SHALL BE MADE AVAILABLE AT ALL TIMES DURING THE RAINY SEASON. ALL NECESSARY MATERIALS SHALL BE STOCKPILED ONSITE AT CONVENIENT LOCATIONS TO FACILITATE RAPID CONSTRUCTION OF TEMPORARY DEVICES WHEN RAIN IS IMMINENT. 3. DEVICES SHOWN ON PLAN SHALL NOT BE MOVED OR MODIFIED WITHOUT THE APPROVAL OF THE RESIDENT ENGINEER. 4. THE CONTRACTOR SHALL RESTORE ALL EROSION CONTROL DEVICES TO WORKING ORDER AFTER EACH RUNOFF PRODUCING RAINFALL. 5. THE CONTRACTOR SHALL INSTALL ADDITIONAL EROSION CONTROL MEASURES DUE TO UNCOMPLETED GRADING OPERATIONS OR UNFORESEEN CIRCUMSTANCES WHICH MAY ARISE. 6. THE CONTRACTOR SHALL BE RESPONSIBLE AND SHALL TAKE NECESSARY PRECAUTIONS TO PREVENT PUBLIC TRESPASS ONTO AREAS WHERE IMPOUNDED WATERS CREATE A HAZARDOUS CONDITION. 7. ALL EROSION CONTROL MEASURES PROVIDED PER THE APPROVED GRADING PLAN SHALL BE INCORPORATED HEREON. 8. GRADED AREAS AROUND THE PROJECT PERIMETER MUST DRAIN AWAY FROM THE FACE OF THE SLOPE AT THE CONCLUSION OF EACH WORKING DAY. 9. TEMPORARY EROSION CONTROL DEVICES ARE TO REMAIN IN PLACE UNTIL HYDROSEEDED AREAS ARE ESTABLISHED AND NO EROSION IS EVIDENT. 10. EXCEPT AS OTHERWISE DIRECTED BY THE CITY INSPECTOR, ALL DRAINAGE DEVICES SHOWN SHALL BE IN PLACE AT THE END OF THE WORKING DAY WHEN THE 48 HOUR FORECAST OF RAIN PROBABILITY IS 40% AND MAINTAINED DURING THE RAINY SEASON FROM OCTOBER 15TH TO APRIL 15TH OF THE SUCCEEDING YEAR. 11. EROSION CONTROL DEVICES MUST BE IN PLACE DURING THE ABOVE STATED PERIOD. 12. CLEAN OUT MUD AND SILT AFTER EACH RAIN OR AS DIRECTED BY THE CITY INSPECTOR. 13. THE LOCATIONS OF THE GRAVEL BAGS AS SHOWN MAY VARY DUE TO THE FIELD CONDITIONS AND ADDITIONAL GRAVEL BAGS MAY BE REQUIRED AS DIRECTED BY THE CITY INSPECTOR. 14. FIBER ROLLS MAY BE USED IN PLACE OF GRAVEL BAGS AND SPACING IS TO BE PER STREET SCHEDULE HEREON BELOW AND SHALL BE PLACED BY FIELD CONDITIONS ALSO, DRIVEWAYS SHALL HAVE GRAVEL BAGS PLACED AT 50 FOOT INTERVALS. 15. PLACE MIRAFI FILTER FABRIC INSERT INTO CATCH BASIN OPENING AND PROTECT WITH GRAVEL BAGS (BMP SE-10). NOTE: THE LOCATION AND DESIGN OF ALL EROSION CONTROL MEASURES SHOWN ON THESE PLANS ARE TENTATIVE ONLY AND ARE SUBJECT TO REVISIONS AS DETERMINED BY THE RESIDENT INSPECTOR OR THE CITY ENGINEER. ACTUAL EROSION CONTROL MEASURES SHALL BE INSTALLED TO THE SATISFACTION OF THE RESIDENT INSPECTOR, AS CONDITIONS WARRANT. SILT, DEBRIS, AND MUD SHALL BE PROMPTLY REMOVED FROM ALL EROSION CONTROL STRUCTURES AFTER EACH RAIN TO THE SATISFACTION OF THE RESIDENT INSPECTOR. THE CITY MAY CONDUCT REGULAR SITE INSPECTIONS TO ASSESS CHANGING CONDITIONS AND DETERMINE THE NECESSITY OF ADDITIONAL CONTROL MEASURES. 1. THE CONTRACTOR SHALL BE RESPONSIBLE TO INSTALL ALL EROSION CONTROL FACILITIES AS SHOWN ON THE APPROVED EROSION CONTROL PLAN OR AS DIRECTED BY THE CITY ENGINEER AT THE END OF EACH WORKING DAY. 2. THE CONTACT PERSON RESPONSIBLE FOR EROSION CONTROL IS THE CONSTRUCTION SUPERINTENDENT INDICATED HERE: 24 HOUR CONTACT TELEPHONE NUMBER: TBD TBD EROSION CONTROL NOTES TC-1 EC-1 EC-4 SE-6 SE-7 WE-1 TC-3 NS-X WM-X SE-10 SE-1 R Callbefore you dig. Know what's below. 711 E. Daily Drive • Ste 107 • Camarillo, CA 93010 445 S Figueroa Street • Ste 3100 • Los Angeles, CA 90071 CCE DESIGN ASSOCIATES, INC. 805.738.5434 • www.ccedesignassociates.com S:\1.Projects\C20.0264 U-Haul Oxnard\3.CAD\C20.0264_CIVIL.dwg, 9/15/2023 4:09:29 PM, RashidSafi 223
ATEMP 90 ATEMP
90 ATEMP 90 ATEMP
90 ATEMP LEGENDDECORATIVE WROUGHT IRON FENCE STORM DRAIN INLETS SITE LIGHTING SETBACKS PROPERTY LINE CENTER OF STREET EGRESS PATH OF TRAVEL ADA PARKING SEE SHEEET A-501 UNION PACIFIC RAILROAD 8'-0" WROUGHT IRON, CRUSHED PICKETS TYP. SEE DTL. 1 & 5/A-301

WALKWAY (SEE

LANDSCAPE)

ABANDONED

RAILROAD TRACKS

EQUIPMENT

STAGING AREA

ASPHALT PAVEMENT

COVERED

PARKING SPACES

TO BE SPRINKLED

CONCRETE SLOPE CONCRETE SLOPE CONCRETE SLOPE

ASPHALT PAVEMENT

ASPHALT PAVEMENT

ASPHALT PAVEMENT

ASPHALT PAVEMENT
CONC. CURBED SIDEWALK TO RIGHT OF WAY
(E) PUBLIC WAYFINDING SIGN
300 FT DIAMETER AROUND
FIRE HYDRANT TYP. OF 5
(E) PUBLIC

WAYFINDING SIGN

LANDSCAPE
(E) CURB
O
R
C
H
A
R
D
PLA
C
E
(E) FIRE SPRINKLER PUMP VAULT(E) DCVA2 MOTORCYCLE PARKING SPACESCONTRASTING THERMOPLASTIC PEDESTRIAN PATH MARKINGSCONTRASTING THERMOPLASTIC PEDESTRIAN PATH MARKINGS

ASPHALT PAVEMENT
(E) PUBLIC

WAYFINDING SIGN
EXCEPTION FROM PARCEL 2 PER DEED REC. OCTOBER 17 1952BOOK 1094 PAGE 210 OFFICIAL RECORDS

CURB DRAIN

EXISTING SIDEWALK
(E) PUBLIC

WAYFINDING SIGN
CONC. CURBED SIDEWALK TO RIGHT OF WAY
PARCEL 1

EXISTING PUBLIC WAYFINDING SIGN
PARCEL 4
PARCEL 3
EXCEPTION FROM PARCEL2 PER DEED REC. MARCH 14, 1948 BOOK 806 PAGE 304 OFFICIAL RECORDS (E) FREESTANDING PRIVATE ADVERTISING SIGN (REMOVED)
2 LOADING SPACES
7 CUSTOMER

PARKING SPACES
3 LOADING
SPACES
11 CUSTOMER SPACES

ABANDONED RAILROAD TRACKS

ASPHALT
P.O.B. OF PARCEL 2

OXNARD BOULEVARD
120' WIDE PUBLIC ROAD

UNION PACIFIC RAILROAD

UNION PACIFIC RAILROAD

OXNARD BOULEVARD OXNARD BOULEVARD
SITE LIGHTING TYP.

YARD SETBACK

UNION PACIFIC RAILROAD UNION PACIFIC RAILROAD UNION PACIFIC RAILROAD 6' - 10"
VINES

FIRE HYDRANT

FIRE HYDRANT

FIRE HYDRANT

FIRE HYDRANT

FIRE HYDRANT

FIRE HYDRANT

FIRE HYDRANT
30' - 0"
4 0
'
-
0 "
25'-0"
10' - 0"
10' - 0"
9' - 0"
40' - 0" 30' - 0" 20' - 0"

WROUGHT IRON FENCE

32.91 FT

TURNING RADIUS

36.54 FT
5' TURNING RADIUS
- 0"
"BUILDING" SCREEN
"BUILDING" SCREENING
40' - 0"
30' - 0" 41' - 4"
10' - 0"
9' - 0" 9' - 0"
9' - 0" 9' - 0" 20' - 0" 6' - 0"
9' - 0"
20' - 0"

SECURITY GATE
25' - 0" 33' - 2" 27' - 0"
29' - 10" 5' - 0" 10' - 0" TRASH ENCLOSURE
17' - 0"
10' - 0"
40' - 0"
40' - 0"
10' - 0"
(4) ELECTRICALVEHICLE CHARGINGSTATIONS.
(3) ELECTRICVEHICLE CAPABLEPARKING SPACES
(11) ELECTRIC VEHICLECAPABLE PARKING SPACES
(3) ELECTRIC

VEHICLE CAPABLE

PARKING SPACES
26' - 0"
26' - 0"
40' FIRE TRUCK TURNAROUND
A-103
1 A-103
2 A-104
3 40' FIRE TRUCK

TURNAROUND
-
-

PHASE I B

SELF STORAGE
64,696 SF
(E) WARE HOUSE TO
REMAIN ±34,537 SF.

PHASE II A
SELF STORAGE 47,044SF.

UTILITY STAIR/ELEV 472SF.

PHASE I A

MERCANTILE
2,291 SF

PHASE II B

MERCANTILE
3,050 SF.

BICYCLE PARKING

FUTURE BUS STOP

LOCATION

EXISTING TREES TO

BE REMOVED PENDING

COORDINATION WITH

CITY IMPROVEMENT PLANS
5 CUSTOMER
SPACES
6 EMPLOYEE SPACES
18 EASEMENT SPACES 4 CUSTOMER SPACES
3 CUSTOMERSPACES
7 EMPLOYEE
SPACES
12 CUSTOMER
SPACES
6 CUSTOMER
SPACES
7 CUSTOMER
SPACES
7 CUSTOMER
SPACES

GENERAL NOTES

6. AN OCCUPANCY PLAN ("OCCUPANCY PLAN") MUST BE SUBMITTED TO THE ENVIRONMENTAL RESOURCES DIVISION PRIOR TO ISSUANCE OF A CERTIFICATE OF OCCUPANCY. THE OCCUPANCY PLAN MUST CLEARLY STATE HOW RECYCLABLE AND ORGANIC MATERIAL, INCLUDING FOOD WASTE, WILL BE MANAGED ON SITE TO BE IN COMPLIANCE WITH APPLICABLE STATE LAWS (AB 939, AB 341, AB 1826, SB 1383); HOW PROPERTY MANAGEMENT STAFF WILL PARTICIPATE IN THE PROGRAM; HOW RESIDENTS WILL BE EDUCATED ABOUT THE PROGRAM AND ENCOURAGED TO PARTICIPATE. THE OCCUPANCY PLAN MUST INCLUDE WHAT SERVICE PROVIDER(S) WILL MANAGE/TRANSPORT MATERIALS TO APPROPRIATE FACILITIES.

7. LOCATION IS REQUIRED TO ADHERE TO APPLICABLE SOLID WASTE MANAGEMENT ORDINANCES, INCLUDING FUTURE ORDINANCE CREATION AND/OR REVISIONS.

8. ANY LANDSCAPING MAINTENANCE RESULTING IN ORGANIC
MATERIAL NEEDING DISPOSAL, IF PERFORMED IN-HOUSE OR VIA A THIRD PARTY, MUST NOT BE PLACED IN THE TRASH. ALL ORGANIC MATERIALS ARE REQUIRED TO BE DIVERTED FROM LANDFILL DISPOSAL. ANY THIRD PARTY CONTRACT/SERVICE AGREEMENT MUST STIPULATE THIS REQUIREMENT AND BE VERIFIED THROUGH THE ENVIRONMENTAL RESOURCES DIVISION.

1. ALL ELECTRIC GATES TO HAVE A CLICK-2-ENTER AND KNOX KEY SWITCH.

2. ALL FIRE HYDRANTS TO BE UPGRADED TO JONES #4064, 4X4X21 1/2"3. EXISTING POLE SIGNS TO BE REMOVED. NEW SIGNS TO BE UNDER SEPARATE PERMIT.

4. A CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT PLAN
("C&D PLAN) MUST BE SUBMITTED TO THE ENVIRONMENTAL RESOURCES DIVISION FOR REVIEW AND APPROVAL PRIOR TO ISSUANCE OF A BUILDING PERMIT. THE C&D PLAN SHALL PROVIDE THAT AT LEAST 65% OF THE WASTE GENERATED ON THE PROJECT BE DIVERTED FROM THE LANDFILL.

5. AFTER COMPLETION OF CONSTRUCTION AND PRIOR TO A
CERTIFICATE OF OCCUPANCY BEING ISSUED, A CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT REPORT ("C&D REPORT") AND PROVIDE LEGIBLE COPIES OF WEIGHT TICKETS, RECEIPTS, OR INVOICES FOR MATERIALS SENT TO DISPOSAL OR REUSE/RECYCLING FACILITIES.

CUSTOMER PARKING EXISTING BUILDING

SCREEN WALLS

U-HAUL VEHICLE STORAGE BEYOND
Proj. No.:Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
2/6/2024 10:09:46 AM
A-100

PROPOSED SITE PLAN
20-210903
0 50' 100'
1" = 50'-0" 2 SITE PLAN
1" = 50'-0" 1 SITE ELEVATION
224

SECURITY PLAN REQUIREMENTS

1. ALL CAMERAS MONITORING EXTERIOR THRESHOLDS SHALL BE
MOUNTED AT 7-FEET ABOVE THE FLOOR TO CAPTURE QUALITY IMAGES OF HEADS AND SHOULDERS.

2. THRESHHOLD CAMERAS SHALL MONITOR ALL PEDESTRIAN ENTRANCES TO THE FACILITY.

3. CAMERAS NEAR DRIVEWAY ENTRANCES PLACED TO CAPTURE
VEHICLES AS THEY ENTER THE PROPERTY. THESE CAMERAS SHALL BE PLACED SO THAT LICENSE PLATE NUMBERS CAN BE READ FROM THE IMAGES.

4. SITE TO BE SECURED WITH PERIMETER FENCING.5. PEDESTRIAN GATES ARE REQUIRED TO HAVE KNOX BOX KEY VAULTS.6. CLICK-TO-ENTER REQUIRED FOR FIRST RESPONDER ACCESS TO ALL SEMI-PUBLIC AREAS.

7. FACILITY WILL BE MONITORED 24 HOURS A DAY.8. FACILITY WILL ACCOMMODATE 24 HOUR VEHICLE PICK UP AND DROP OFF.

UNION PACIFIC RAILROAD
O
R
C
H
A
R
D
PLA
C
E

OXNARD BOULEVARD

UNION PACIFIC RAILROAD

UNION PACIFIC RAILROAD

OXNARD BOULEVARD OXNARD BOULEVARD
UNION PACIFIC RAILROAD UNION PACIFIC RAILROAD UNION PACIFIC RAILROAD S2 S3
S4
S5
S6
S7
S8
S9
S10
S11
S12
S13
S14
S15
S16
S18 S17
S19
S1
S20
S21
S22
AREA UNDER 24 HOUR SURVEILANCE FOR

CUSTOMER PICK UP AND DROP OFF
AREA UNDER 24 HOUR SURVEILANCE FOR

CUSTOMER PICK UP AND DROP OFF
SC SA
SA
SA SA
SA
SA SA
SA
SC
L
L
L
L
LE
F2
L
L
LE
L
L
LE
F2
F1E
F1E
SA SA
F1E F1E F1E LE
L
L
L
LE
L
L
L
LE
L
L
LE
L
L
LE
SA
SA
SA
SA
F2
F1
F1 F1E F1 F1 F1E

LIGHT FIXTURE

REFER TO

PHOTOMETRIC PLAN

LIGHT FIXTURE

REFER TO

PHOTOMETRIC PLAN

LIGHT FIXTURE

REFER TO

PHOTOMETRIC PLAN

LIGHT FIXTURE

REFER TO

PHOTOMETRIC PLAN
F2
F2
F2
SB
SA
F1E
SA
SC2
SA SA
SC
SC
SC
SC
SC
SC
SC
SC
SC
SC

SC SC SC

SC SC SC SC SC SC SC SC SC SC SC SC SC SC SC

SC SC SC SC
SC
SC

WALKWAY (SEE

LANDSCAPE)
Proj. No.:Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
12/4/2023 3:46:25 PM
A-101

SECURITY PLAN
20-210903

SECURITY CAMERAS - SITE PERIMETER

CAMERA NAME PURPOSE
SITE PERIMETERS1 PEDESTRIAN ENTRANCES2 PEDESTRIAN ENTRANCES2 PEDESTRIAN ENTRANCES4 NORTH VEHICLE

LOADING
S5 GENERAL VIEWS6 PEDESTRIAN ENTRANCES7 PEDESTRIAN ENTRANCES8 GENERAL VIEWS9 GENERAL VIEWS10 SOUTH VEHICLE

LOADING

SECURITY CAMERAS - SITE PERIMETER

CAMERA NAME PURPOSE
S11 PEDESTRIAN ENTRANCES12 GENERAL VIEWS13 PEDESTRIAN ENTRANCES14 SITE ENTRANCES15 PEDESTRIAN ENTRANCES16 GENERAL VIEWS17 GENERAL VIEWS18 PEDESTRIAN ENTRANCES19 SITE ENTRANCES20 SECURITY GATES21 GENERAL VIEWS22 PERIMETER VIEWTOTAL CAMERAS: 22 1" = 50'-0" 1 SITE PLAN - SECURITY PLAN 0 50' 100'
225
UP
UP
UP
C.S.

C.S.

MOP/
COMM
RM.

ADA
RR
SWS.

S
SWS.

S
ELEVATOR 7500
ELEVATOR 7500
7'-0"
7'-0"
UP
UP
UP
C.S.

C.S.

MOP/
COMM
RM.

SWS.

S
SWS.

S
ELEVATOR 7500
ELEVATOR 7500
7'-0"
7'-0"
C.S.

SWS.

ELEVATOR 7500 S
(48" MIN.

CLEAR)
67 '
-
1 1
"
1 '
-
4 "
1 5
'
-
0 "
11'-1"
40'-1"
BREAK
ROOM
119 SQ. FT.

SHOWROOM
1,912± NET S.F.
2,291 ± GROSS S.F.)

EXISTING
RR
49 SQ. FT.

OFFICE
95 SQ. FT.

SHOWROOM
2,477± NET S.F.
3,050 ± GROSS S.F.)
(E)
DS

SHOWROOM (RETAIL) ENTRANCE
(AUTO SLIDING DOOR)

STOREFRONT

EMERGENCY EXIT
CART

STAGING AREA

MAIN STORAGE

LOADING AREA
(AUTO SLIDING DOOR)
2'-0" AWNING
ABOVE

WIDEN EXISTING

OH DOOR

NEW OH DOOR
UP
UP
UP
C.S.

RE-USE
AREA
MOP/
COMM RM.
213 SF
RE-USE
AREA
ADA
RR
ELEC.
239 SF
10 X
15 TYP
5 X 10
TYP10 X
10 TYP
5 X 5
TYP
8 X 10
TYP

STORAGE AREA
1,646± S.F.
10 X
15 TYP
5 X 5
TYP
8 X 10
TYP
10 X
10 TYP
10x15
10x10
5x5 5x10
ADA door

D&R AREA
1,444± S.F.
10x15
10x10
5x10 5x5
ADA door
ROOM
BREAK
OFFICE

STORAGE AREA
1,518± S.F.

STORAGE AREA
864± S.F.

STORAGE AREA
1,525± S.F.

ELEVATOR ELEVATOR
EQUP.

RM
MOP/
COMM
RM
counter placement and
orientation per retail group
SWS.

S
11'-"x10'-6"(h) 11'-"x10'-6"(h)
11'-"x10'-6"(h) 11'-"x10'-6"(h) 11'-"x10'-6"(h)

GRADE LEVEL LOADING
12'-"x10'-6"(h) 11'-"x10'-6"(h) 11'-"x10'-6"(h)
ELEVATOR 7500
9 '
-
"
x
1 0
'
-
0 "
(
h
)
9 '
-
"
x
1 0
'
-
0 "
(
h
) 9'-"x10'-0"(h)
7'-0"
7'-0"
1 '
-
4 "
12" MIN.
(push side)
7'-0"
56"
60"
48"
30"
56"
60"
48"
30"
150' - 0"
150
'
-
0 "
190'-6"
192'
150'-6"
114'
189'
(E) WARE HOUSE TO
REMAIN ±34,537 SF.

PHASE II A

SELF STORAGE
4,551 SF.
150' -
0"
150' - 0"
150'
-
0"
169'
182' 230'
164'
190'

PHASE II B

SELF STORAGE
49,450 SF.
150' - 0"
RR
STAIR ELEV.

STAIR
5x10
10x10
5x55x5
STAIR
10x10 TYP.

AREA SEPARATION
WALL

AREA SEPARATION WALL
191'
128'
175'
189'-6"
172'
117'
194'
1 HR RATED
202'
155'
150'
-
0"

PHASE I B

SELF STORAGE
64,696 SF
(E) WARE HOUSE TO
REMAIN ±34,537 SF.

PHASE II A
SELF STORAGE 47,044SF.

UTILITY STAIR/ELEV 472SF.

PHASE I A

MERCANTILE
2,291 SF A-104
4 TYP

PHASE II B

MERCANTILE
3,050 SF.
1ST FLOOR:

WAREHOUSE: 34,537 S.F.SELF STORAGE & MERCANTILE (2,291 S.F.): 67,439 S.F. (PH. I A & I B)SELF STORAGE & MERCANTILE (3,050 S.F.): 50,566 S.F. (PH. II A)TOTAL: 152,542 S.F. 2ND FLOOR:

SELF STORAGE: 41,551 S.F. (PH. II A)
3RD FLOOR:

SELF STORAGE: 49,450 S.F. (PH. II B)
SUBTOTAL: 243,543 S.F.ELEVATOR / STAIRS / UTILITY: - ~1,869 S.F.

TOTAL: 241,674 S.F.

BUILDING DATA VICINITY MAP

PROJECTLOCATION

GENERAL NOTES

1. ALL ELECTRIC GATES TO HAVE A CLICK-2-ENTER AND KNOX KEY SWITCH.

2. ALL FIRE HYDRANTS TO BE UPGRADED TO JONES #4064, 4X4X21 1/2"3. EXISTING POLE SIGNS TO BE REMOVED. NEW SIGNS TO BE UNDER SEPARATE PERMIT.

XA-210
4 XA-210 5
XA-210
6 7 XA-210
A-202 1
A-201
4 A-202
2 2- A-201 -

PHASE I B

SELF STORAGE
64,696 SF
(E) WARE HOUSE TO
REMAIN ±34,537 SF.

PHASE II A
SELF STORAGE 47,044SF.

UTILITY STAIR/ELEV 472SF.

PHASE I A

MERCANTILE
2,291 SF

PHASE II B

MERCANTILE
3,050 SF.

Proj. No.:Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
11/13/2023 3:58:47 PM
A-102

FLOOR PLANS
20-210903
0 8' 16' 32'
1" = 30'-0" 1 2ND FLOOR PLAN
1" = 30'-0" 2 3RD FLOOR PLAN
1" = 30'-0" 3 1ST FLOOR PLAN
1" = 80'-0" 4 KEY MAP
226
01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01
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03 04
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03 04
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03 04
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03 04
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03 04
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03 04
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03 04
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01 02
03 04
01 02
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01 02
03 01
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02 01
02 01
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02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
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02 03
04 01
02 03
04 04
03 02
01 04
03 02
01 04
03 02
01 04
03 02
01 04
03 02
01 04
03 02
01 04
03 02
01 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
04 01
02 03
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02 03
04 01
02 03
04 04
03 02
01 04
03 02
01 04
03 02
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03 02
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01 01
02 01
02 01
02 01 01
01 02
03 04
01 02
03 04
01 02
03 04
01 02
03 04
01 02
03 04

ASPHALT PAVEMENT
CONC. CURBED SIDEWALK

TO RIGHT OF WAY

OXNARD BOULEVARD
120' WIDE PUBLIC ROAD

FIRE HYDRANT

ACCESSIBLE

PATH OF TRAVEL

ACCESSIBLE PARKING
SITE LIGHTING TYP.

REFER TO PHOTOMETRIC PLAN

CONTRASTING

THERMOPLASTIC PEDESTRIAN

PATH MARKINGS

DETECTIBLE

WARNING STRIPS

WHERE REQUIRED
ENTRY
ENTRY

ACCESSIBLE

PATH OF TRAVEL

TO RIGHT OF WAY

FIRE HYDRANT
CONC. CURBED SIDEWALK

TO RIGHT OF WAY
(E) FIRE SPRINKLER

PUMP VAULT
2 MOTORCYCLE

PARKING SPACES

CONTRASTING

THERMOPLASTIC PEDESTRIAN

PATH MARKINGS
SITE LIGHTING TYP.

REFER TO PHOTOMETRIC PLAN
ENTRY
NOTE

1. DETECTABLE WARNING AND CURB RAMPS SHALL BE PROVIDED
PER CBC CHAPTER 11B.

Proj. No.:

Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
9/25/2023 11:58:05 AM
A-103

ACCESSIBLE PATH OF TRAVEL
20-210903
1" = 20'-0"
1 PARTIAL SITE PLAN - ACCESSIBLE PAT OF TRAVEL
1" = 20'-0"
2 PARTIAL SITE PLAN - ACCESSIBLE PAT OF TRAVEL 2
227

TRASH ENCLOSURE UNDER SEPERATE
PERMIT
A-104 2
4 YARD BIN4 YARD BIN
4 YARD BIN
(E) 6"x6" METAL DOWNSPOUT TO REMAIN(E) 6"x6" METAL DOWNSPOUTTO REMAINLANDSCAPING FUTUREPHASENEW STEEL COLUMNSNEW 6" CONCRETE CURB

NEW METAL GATE
WITH CORRUGATED PANELS.

PAINT TO MATCH PANELS
(E) CMU WALL

TO BE DEMOLISHED
(E) OPENING(E) CONCRETE TILT UP WALL

NEW STEEL
4"X4"X1/4"
COLUMN

NEW CORRUGATED
METAL ROOF NEW 6" CONCRETE CURB

AREA OF INFILLNEW PERSONNEL DOOR
6' - 0"
9' - 0" 9' - 0" 9' - 0"
STAIRWELL TYP.

CLASS 1 INTERIORWET STANDPIPE TO BE LOCATED IN ALLSTAIRWELLS ON GROUNDFLOOR AND EACH FLOORLANDING. 18 GA. METAL DECKIN 'N' DECK VERCO PLN OR APPROVED EQUALNEW METAL BEAM(E) METAL DOWNSPOUT TO REMAINMBCI METAL RIBBED 7.2PANEL. COLOR: LIGHT STONEOVER 1/2" HAT CHANNELOVER EXISTING CMU WALLNEW METAL GATE Proj. No.:Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
11/13/2023 4:18:45 PM
A-104

SITE - LARGE SCALE VIEWS
20-210903
1" = 50'-0" 1 BICYCLE RACK DETAIL
1/4" = 1'-0" 3 TRASH ENCLOSURE NEW
1/4" = 1'-0" 4 FIRE RISER IN STAIRWELL (TYP.)
1/4" = 1'-0" 2 TRASH ENCLOSURE
228
34' - 0"

TOP EXISTING ROOF
21' - 4"

THIRD FLOOR LINE
10' - 8"

SECOND FLOOR LINE
0' - 0"

FLOOR LINE

09.01 09.02

09.03 08.05

09.0809.0310.01

08.01 09.04

09.06 09.05

09.03 10.01 08.05

08.02 08.03 09.05 09.06

08.01 EXISTING SOUTH ELEVATION
34' - 0"
12' - 8" 10' - 8" 10' - 8"

08.01 34' - 0"

TOP EXISTING ROOF
21' - 4"

THIRD FLOOR LINE
10' - 8"

SECOND FLOOR LINE
0' - 0"

FLOOR LINE

09.01 08.01 09.04 09.03 09.06 10.01

08.02 08.05 08.03 08.01 09.01 09.02 09.03 09.06 10.02 09.05 10.01 08.01 08.01 09.08 10.01 34' - 0"

EXISTING WEST ELEVATION
12' - 8" 10' - 8" 10' - 8"
3' - 1"
2' - 0"
3' - 0"
1/16" = 1'-0" 2 SOUTH ELEVATION - COLOR1" = 20'-0" 4 WEST ELEVATION - COLOR Proj. No.:Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
11/13/2023 4:16:39 PM
A-201

BUILDING ELEVATIONS COLOR
20-210903

KEYNOTES

08.01 STOREFRONT WINDOW, BLACK ANODIZED ALUMINUM. TYP08.02 PROPOSED DOOR W/ WINDOW (EGGSHELL BLACK)08.03 11'- 0" x 10' - 6" OVERHEAD DOOR - ULTRA - GRAIN CLASSIC

WALNUT FINISH

08.05 PROPOSED AUTOMATIC SLIDING DOOR & STOREFRONT,
BLACK ANODIZED ALUM, TYP.

09.01 FLAT NICHIHA WALL PANELS, "ILLUMINATION PANEL" COLOR:

SHERWIN WILLIAMS 7040 "SMOKEHOUSE"

09.02 FLAT NICHIHA WALL PANELS, "ILLUMINATION PANEL" COLOR:

SHERWIN WILLIAMS 7036 "ACCESSIBLE BEIGE"

09.03 COLOR: SHERWIN WILLIAMS 7035 "AESTHETIC WHITE"09.04 COLOR: SHERWIN WILLIAMS 6108 "LATTE"09.05 MBCI METAL RIBBED 7.2 PANEL, COLOR: "LIGHT STONE"09.06 MBCI METAL RIBBED 7.2 PANEL, COLOR: "ALMOND"09.08 FLAT NICHIA WALL PANELS, "ILLUMINATION PANEL" COLOR:

SHERWIN WILLIAMS 6214 "UNDERSEAS"

10.01 24GA BREAK METAL WRAP, COLOR: SHERWIN WILLIAMS 6758 "AQUEDUCT"

10.02 METAL WALL MOUNTED TRELLIS COLOR: PPG DURANAR XL
"GREEN"
229
34' - 0"

TOP EXISTING ROOF
21' - 4"

THIRD FLOOR LINE
10' - 8"

SECOND FLOOR LINE
0' - 0"

FLOOR LINE

08.01 09.01

10.01 09.05 09.03 09.04 09.03 09.01

10.01 09.02 09.04 09.05 09.06

10.01 08.01

09.03 08.02 08.03 09.07 08.04 08.05

EXISTING NORTH ELEVATION
34' - 0"

TOP EXISTING ROOF
21' - 4"

THIRD FLOOR LINE
10' - 8"

SECOND FLOOR LINE
0' - 0"

FLOOR LINE

09.03 09.06 09.05 10.02 09.03 09.06 09.05 08.03 09.02 09.03 09.06 09.04 08.01 09.02

EXISTING EAST ELEVATION
1/16" = 1'-0" 1 NORTH ELEVATION - COLOR
1" = 20'-0" 2 EAST ELEVATION - COLOR
Proj. No.:

Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
9/25/2023 11:59:25 AM
A-202

BUILDING ELEVATIONS COLOR
20-210903

KEYNOTES

08.01 STOREFRONT WINDOW, BLACK ANODIZED ALUMINUM. TYP

08.02 PROPOSED DOOR W/ WINDOW (EGGSHELL BLACK)

08.03 11'- 0" x 10' - 6" OVERHEAD DOOR - ULTRA - GRAIN CLASSIC

WALNUT FINISH

08.04 PROPOSED DOOR PAINT TO MATCH ADJ WALL

08.05 PROPOSED AUTOMATIC SLIDING DOOR & STOREFRONT,
BLACK ANODIZED ALUM, TYP.

09.01 FLAT NICHIHA WALL PANELS, "ILLUMINATION PANEL" COLOR:

SHERWIN WILLIAMS 7040 "SMOKEHOUSE"

09.02 FLAT NICHIHA WALL PANELS, "ILLUMINATION PANEL" COLOR:

SHERWIN WILLIAMS 7036 "ACCESSIBLE BEIGE"

09.03 COLOR: SHERWIN WILLIAMS 7035 "AESTHETIC WHITE"

09.04 COLOR: SHERWIN WILLIAMS 6108 "LATTE"

09.05 MBCI METAL RIBBED 7.2 PANEL, COLOR: "LIGHT STONE"

09.06 MBCI METAL RIBBED 7.2 PANEL, COLOR: "ALMOND"

09.07 WAINSCOT - NICHIHA RIBBED PANEL, COLOR: "MOTHER OF PEARL"

10.01 24GA BREAK METAL WRAP, COLOR: SHERWIN WILLIAMS 6758 "AQUEDUCT"

10.02 METAL WALL MOUNTED TRELLIS COLOR: PPG DURANAR XL
"GREEN"
230

09.05 09.03 08.01 10.01
22' - 0"
10' - 0"

10.01 09.01 08.01 09.04 09.05 09.06 09.03 26.01
5' - 0" 22' - 0"
27' - 0"
12' - 0"

10.01 09.01 08.01 11.01
27' - 0"
5' - 0"
Proj. No.:Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
11/8/2023 11:46:44 AM
A-203

SCREEN WALL ELEVATIONS
20-210903
1/16" = 1'-0" 1 NORTH ELEVATION
1/16" = 1'-0" 2 WEST ELEVATION
1/16" = 1'-0" 3 SOUTH ELEVATION

KEYNOTES

08.01 STOREFRONT WINDOW, BLACK ANODIZED ALUMINUM. TYP09.01 FLAT NICHIHA WALL PANELS, "ILLUMINATION PANEL" COLOR:

SHERWIN WILLIAMS 7040 "SMOKEHOUSE"

09.03 COLOR: SHERWIN WILLIAMS 7035 "AESTHETIC WHITE"09.04 COLOR: SHERWIN WILLIAMS 6108 "LATTE"09.05 MBCI METAL RIBBED 7.2 PANEL, COLOR: "LIGHT STONE"09.06 MBCI METAL RIBBED 7.2 PANEL, COLOR: "ALMOND"10.01 24GA BREAK METAL WRAP, COLOR: SHERWIN WILLIAMS 6758 "AQUEDUCT"

11.01 VEHICULAR GATE26.01 WALL SCONCE
231
Proj. No.:

Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
9/25/2023 11:57:57 AM
A-205

RENDERING
20-210903
OXNARD BLVD. SCREEN WALL SOUTHBOUND

AERIAL VIEW DAY TIME
232
Proj. No.:

Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
9/25/2023 11:59:29 AM
A-206

RENDERING
20-210903
OXNARD BLVD. SCREEN WALL SOUTHBOUND

AERIAL VIEW NIGHT TIME
233
Proj. No.:

Print Date:

U-HAUL OF OXNARD
2420 N OXNARD BLVD. OXNARD, CALIFORNIA 93036
2420 N. OXNARD BLVD. OXNARD, CA 93036
U-HAUL

PLANNING REVIEW
12/4/2023 3:52:04 PM
A
-207

RENDERING
20-210903
OXNARD BLVD. SCREEN WALL NORTHBOUND

SOUTH ENTRANCE
234
U
H
A
U
L
E
X
T
E
RIO
R
LIG
H
TIN
G
L
A
Y
O
U
T
O
X
N
A
R
D, C
A
0 9
2 1
2 3
Designer
STEVE

DOMINGUEZ
805-701-8156
Date
6/15/2015
Scale
Not to Scale
Drawing No.

Summary
1 of 2
Schedule
Symbol Label QTY Manufacturer Catalog Number Description Lamp Number Lamps
Lumens
per Lamp LLF Wattage
F1 4 Lithonia Lighting DSXW1 LED 10C 700
40K T3M MVOLT
DSXW1 LED WITH (1) 10 LED LIGHT
ENGINES, TYPE T3M OPTIC, 4000K, @
700mA.
4000K, 80CRI, 1 2757 0.92 26.2
F1E 8 Lithonia Lighting DSXW1 LED 10C 700
40K T3M MVOLT
DSXW1 LED WITH (1) 10 LED LIGHT
ENGINES, TYPE T3M OPTIC, 4000K, @
700mA.
4000K, 80CRI, 1 2757 0.92 26.2
F2 6 Lithonia Lighting DSXW2 LED 30C 1000
40K T4M MVOLT
DSXW2 LED WITH 3 LIGHT ENGINES, 30
LED's, 1000mA DRIVER, 4000K LED, TYPE
4 MEDIUM OPTIC
4000K, 80CRI, 1 11129 0.92 109
L 17 Lithonia Lighting 2WRT 2 32 A12125 TUBI
SSR
WET LOCATION TROFFER 2ftX4ft 2 LAMP
T8 #A12125 LENS SPEC SILV REFL ELEC
TWO 32-WATT T8 LINEAR
FLUORESCENT.
2 2900 0.69 58
LE 8 Lithonia Lighting 2WRT 2 32 A12125 TUBI
SSR
WET LOCATION TROFFER 2ftX4ft 2 LAMP
T8 #A12125 LENS SPEC SILV REFL ELEC
TWO 32-WATT T8 LINEAR
FLUORESCENT.
2 2900 0.69 58
SA
16 Lithonia Lighting DSX2 LED P3 40K 70CRI
BLC4 MVOLT SPA
DDBXD/SSS 23FT 5C
DM19AS DXXXD
D-Series Size 2 Area Luminaire P3
Performance Package 4000K CCT 70 CRI
Type 4 Extreme Backlight Control
4000K, 80CRI, 1 22104 0.95 219.4
SC
1 Lithonia Lighting DSX2 LED P3 40K 70CRI
T5W MVOLT SPA
DDBXD/SSS 23FT 5C
DM28AS DXXXD
D-Series Size 2 Area Luminaire P3
Performance Package 4000K CCT 70 CRI
Type 5 Wide
4000K, 80CRI, 1 31221 0.95 438.8
SB
1 Lithonia Lighting DSX2 LED P3 40K 70CRI

LCCO MVOLT SPA
DDBXD?SSS 23FT 5C
DM19AS DXXXD
D-Series Size 2 Area Luminaire P3
Performance Package 4000K CCT 70 CRI
Left Corner Cutoff Extreme Backlight
Control
4000K, 80CRI, 1 21594 0.95 219.4
SC
35 Lithonia Lighting WDGE2 LED P2 40K
80CRI VF MVOLT SRM
DDBXD
WDGE2 LED WITH P2 - PERFORMANCE
PACKAGE, 4000K, 80CRI, VISUAL

COMFORT FORWARD OPTIC
4000K, 80CRI, 1 2023 0.92 14.53
Statistics
Description Symbol Avg Max Min Max/Min Avg/Min
SITE LIGHTING 2.4 fc 22.4 fc 0.0 fc N/A N/A
Luminaire Locations
No. Label X Y Z
Location
MH Tilt Orientation
3 F1E -0.32 90.09 20.00 20.00 0.00 270.00
9 F1E 269.44 277.84 12.00 12.00 0.00 0.00
10 F1E 297.00 -40.80 12.00 12.00 0.00 180.00
11 F1E 344.91 -40.61 12.00 12.00 0.00 180.00
12 F1E 358.73 -40.69 12.00 12.00 0.00 180.00
13 F1E 321.40 268.12 12.00 12.00 0.00 0.00
14 F1E -0.55 75.95 20.00 20.00 0.00 270.00
4 F1 532.80 251.93 12.00 12.00 0.00 90.00
5 F1 500.83 265.93 12.00 12.00 0.00 3.52
6 F1 442.46 267.87 12.00 12.00 0.00 358.87
7 F1 380.63 268.12 12.00 12.00 0.00 0.00
1 F2 -0.41 104.63 20.00 20.00 0.00 270.00
2 F2 -0.43 198.46 20.00 20.00 0.00 270.00
5 F2 532.78 79.80 20.00 20.00 0.00 90.00
6 F2 532.57 218.94 20.00 20.00 0.00 90.00
7 F2 532.73 195.27 20.00 20.00 0.00 90.00
8 F2 532.88 176.75 20.00 20.00 0.00 90.00
1 L -1.55 142.50 10.00 10.00 0.00 0.00
2 L -1.73 151.41 10.00 10.00 0.00 0.00
3 L -1.46 168.93 10.00 10.00 0.00 0.00
4 L -1.46 177.89 10.00 10.00 0.00 0.00
5 L -8.38 244.37 10.00 10.00 0.00 171.28
6 L -6.46 235.93 10.00 10.00 0.00 171.28
7 L -4.79 227.12 10.00 10.00 0.00 171.28
8 L -3.11 218.73 10.00 10.00 0.00 171.28
10 L 510.31 -38.09 10.00 10.00 0.00 19.35
11 L 514.86 -26.71 10.00 10.00 0.00 19.35
12 L 518.90 -15.67 10.00 10.00 0.00 19.35
14 L 527.47 7.09 10.00 10.00 0.00 19.35
15 L 531.20 17.93 10.00 10.00 0.00 19.35
16 L 533.64 122.17 10.00 10.00 0.00 0.00
17 L 533.46 131.08 10.00 10.00 0.00 0.00
18 L 533.73 148.60 10.00 10.00 0.00 0.00
19 L 533.73 158.04 10.00 10.00 0.00 0.00
1 LE -1.64 133.58 10.00 10.00 0.00 0.00
2 LE -1.69 160.19 10.00 10.00 0.00 0.00
3 LE -1.49 209.87 10.00 10.00 0.00 171.28
4 LE 503.79 -43.27 10.00 10.00 0.00 90.00
5 LE 523.19 -4.39 10.00 10.00 0.00 19.35
6 LE 533.55 113.25 10.00 10.00 0.00 0.00
7 LE 533.51 139.87 10.00 10.00 0.00 0.00
8 LE 534.02 166.39 10.00 10.00 0.00 0.00
1 SA -532.07 38.73 25.00 25.00 0.00 150.34
2 SA -547.44 -65.35 25.00 25.00 0.00 359.64
3 SA -446.35 92.76 25.00 25.00 0.00 152.43
5 SA -75.87 -57.07 25.00 25.00 0.00 0.38
9 SA 63.22 -82.38 25.00 25.00 0.00 0.00
10 SA 203.21 -81.49 25.00 25.00 0.00 0.00
12 SA 616.06 34.47 25.00 25.00 0.00 295.36
13 SA 674.62 158.42 25.00 25.00 0.00 295.88
15 SA 620.98 273.89 25.00 25.00 0.00 185.87
17 SA -318.91 150.27 25.00 25.00 0.00 159.16
19 SA -194.59 186.36 25.00 25.00 0.00 179.41
20 SA -181.17 -57.62 25.00 25.00 0.00 0.38
21 SA -417.23 -65.02 25.00 25.00 0.00 359.64
22 SA -296.94 -65.68 25.00 25.00 0.00 359.64
23 SA 441.25 -81.49 25.00 25.00 0.00 0.00
24 SA -100.85 225.41 25.00 25.00 0.00 164.88
1 SB 556.36 -76.40 25.00 25.00 0.00 273.50
1 SC -562.71 -68.81 8.00 8.00 0.00 179.18
2 SC -157.02 67.63 25.00 25.00 0.00 90.74
SC-1 -153.78 67.59 25.00 25.00 0.00 90.74
SC-2 -160.26 67.67 25.00 25.00 0.00 270.74
2 SC -550.36 -68.81 8.00 8.00 0.00 179.18
3 SC -538.13 -68.81 8.00 8.00 0.00 179.18
4 SC -502.21 -68.81 8.00 8.00 0.00 179.18
5 SC -489.86 -68.81 8.00 8.00 0.00 179.18
6 SC -477.63 -68.81 8.00 8.00 0.00 179.18
7 SC -442.86 -68.81 8.00 8.00 0.00 179.18
8 SC -430.51 -68.81 8.00 8.00 0.00 179.18
9 SC -418.27 -68.81 8.00 8.00 0.00 179.18
10 SC -383.23 -68.81 8.00 8.00 0.00 179.18
11 SC -370.88 -68.81 8.00 8.00 0.00 179.18
12 SC -358.65 -68.81 8.00 8.00 0.00 179.18
13 SC -321.59 -68.81 8.00 8.00 0.00 179.18
14 SC -308.65 -68.81 8.00 8.00 0.00 179.18
15 SC -230.32 -72.14 8.00 8.00 0.00 179.18
16 SC -294.98 -68.67 8.00 8.00 0.00 179.18
17 SC -278.77 -75.43 8.00 8.00 0.00 179.18
18 SC -257.15 -75.43 8.00 8.00 0.00 179.18
19 SC -577.83 -75.56 8.00 8.00 0.00 179.18
20 SC -599.70 -75.27 8.00 8.00 0.00 179.18
21 SC -604.99 -72.33 8.00 8.00 0.00 179.18
22 SC -626.27 -72.33 8.00 8.00 0.00 179.18
23 SC -629.44 -47.81 8.00 8.00 0.00 270.00
24 SC -629.44 -69.39 8.00 8.00 0.00 270.00
25 SC -227.13 -48.16 8.00 8.00 0.00 90.00
26 SC -227.30 -69.06 8.00 8.00 0.00 90.00
27 SC -224.14 -42.18 8.00 8.00 0.00 90.00
28 SC -224.14 -21.11 8.00 8.00 0.00 90.00
29 SC -230.95 -9.66 8.00 8.00 0.00 90.00
30 SC -230.95 6.10 8.00 8.00 0.00 90.00
31 SC -230.95 65.00 8.00 8.00 0.00 90.00
32 SC -230.95 79.44 8.00 8.00 0.00 90.00
33 SC -230.95 93.71 8.00 8.00 0.00 90.00
34 SC -230.95 127.05 8.00 8.00 0.00 90.00
35 SC -230.95 21.17 8.00 8.00 0.00 90.00
2 F1E -0.48 51.37 20.00 20.00 0.00 270.00

0.1 0.1

0.5 3.2

3.2 0.2

1.1 0.1

0.5 0.6

0.5 2.9

0.2 1.2

1.4 1.0

2.2 0.2

2.9 2.5

1.8 0.6

0.9 9.6

4.3 3.9

2.9 2.5

0.7 9.5

4.8 4.6

3.8 4.2

0.6 0.2

0.7 3.7

3.6 3.5

5.2 3.9

0.2 0.7

9.8 2.0

2.7 3.0

3.7 3.9

1.3 0.7

9.3 1.3

1.8 2.5

3.0 3.3

2.5 0.4

0.2 0.7

2.2 2.4

2.3 2.5

2.8 3.2

3.7 0.7

9.5 3.5

3.0 2.1

1.9 2.1

3.1 5.0

0.7 0.7

9.6 4.3

3.6 1.9

1.5 1.6

2.2 3.8

3.5 0.2

0.7 3.6

3.1 1.8

1.2 1.2

1.7 2.3

2.3 0.4

0.7 9.4

2.6 2.4

1.7 1.1

1.0 1.2

1.6 1.2

0.7 0.7

9.9 1.4

1.6 1.6

1.1 0.8

1.0 1.2

1.2 1.4

0.2 0.2

0.6 2.1

2.1 1.6

1.0 0.7

0.8 1.1

1.8 2.7

3.3 0.7

9.9 3.4

2.7 1.6

0.9 0.6

0.6 1.0

1.7 3.2

4.1 0.1

0.8 7.5

4.4 3.4

1.6 0.8

0.5 0.5

0.7 1.4

2.7 4.5

2.1 0.1

2.2 3.6

2.8 1.5

0.7 0.4

0.3 0.6

1.1 2.0

2.8 2.6

0.1 2.0

2.3 2.0

1.3 0.6

0.3 0.3

0.4 0.7

1.7 2.0

1.5 0.6

0.7 0.1

0.9 1.0

0.9 0.6

0.4 0.3

0.3 0.5

0.8 1.8

2.6 1.9

0.7 6.6

14.0 8.2

7.3 5.8

3.0 2.5

5.5 5.8

2.9 5.3

3.5 3.5

0.1 0.1

0.2 4.0

4.0 3.0

2.7 2.5

2.8 3.1

2.7 2.7

3.2 4.4

3.9 0.1

3.6 4.8

2.9 2.9

2.9 3.3

3.8 3.0

3.1 3.2

4.0 3.8

0.2 3.6

3.7 3.0

3.2 3.5

4.3 4.1

4.0 3.5

3.4 3.2

3.1 0.5

1.9 3.1

3.1 3.2

3.2 3.5

4.0 3.3

3.1 2.9

2.5 2.2

1.5 0.3

1.5 2.8

3.1 3.1

2.7 3.0

3.2 2.7

2.5 2.2

1.9 2.2

2.9 3.3

3.6 3.7

3.0 2.6

2.2 2.2

2.2 2.0

1.9 1.8

1.6 2.0

3.8 3.5

0.1 3.8

4.9 2.7

2.0 1.3

1.2 1.2

1.1 1.1

1.2 1.4

1.8 3.1

3.8 0.1

0.1 4.0

4.0 2.3

1.5 0.9

0.8 0.8

0.8 0.9

1.2 1.4

1.9 2.5

2.9 1.0

0.1 2.2

2.8 2.1

1.3 1.0

1.2 1.6

1.8 1.8

1.8 1.9

2.3 2.6

2.4 1.5

0.2 0.9

1.4 1.5

1.3 1.3

1.9 2.7

3.3 3.1

3.1 3.4

3.5 3.2

3.4 3.7

0.5 0.8

1.1 1.0

2.5 3.3

4.4 4.5

16.4 21.7

5.5 0.5

1.7 1.9

1.5 0.9

3.3 2.7

1.6 0.9

3.5 3.7

1.7 0.9

3.4 3.1

1.6 0.9

2.4 2.3

1.6 0.9

0.9 1.2

1.2 0.9

0.7 1.0

1.0 0.9

1.8 2.1

1.5 0.9

3.4 2.8

1.6 0.9

3.5 3.8

1.7 0.9

3.4 3.2

1.6 0.9

2.4 2.3

1.5 0.8

0.9 1.3

0.9 0.7

0.7 1.5

1.3 0.1

0.7 2.3

0.8 0.9

0.1 0.9

2.0 2.1

0.7 0.1

1.0 3.2

1.2 0.7

0.1 1.1

3.6 1.2

0.7 0.1

1.2 2.3

2.2 0.7

0.1 2.3

2.7 1.2

0.7 0.1

3.6 3.3

1.0 0.6

0.1 3.6

4.3 2.1

0.1 3.6

3.6 1.3

0.1 2.8

3.1 1.1

0.1 3.1

11.0 2.0

0.1 6.6

7.2 15.3

15.5 1.0

5.8 7.4

4.2 3.1

5.5 2.5

2.5 4.0

3.7 12.5

16.8 17.7

13.3 8.2

7.6 5.6

4.0 1.8

1.7 2.3

1.1 1.2

2.1 2.5

2.7 2.8

2.7 2.4

2.7 3.4

4.5 5.2

5.2 4.5

2.8 1.5

0.2 1.0

2.7 3.6

3.7 2.7

2.3 1.9

1.9 2.3

2.6 3.0

3.3 3.5

3.4 1.5

0.1 1.5

3.6 4.8

3.0 2.0

1.4 1.5

1.6 1.4

1.4 1.9

2.8 4.0

1.4 0.1

1.2 2.6

1.3 1.1

1.8 2.1

1.8 1.8

2.1 3.1

5.3 0.5

0.2 0.8

2.3 3.4

3.5 2.6

2.7 3.2

3.9 0.3

0.2 3.7

4.8 3.6

2.9 2.6

2.3 0.2

0.3 3.1

1.8 1.2

0.9 0.3

0.4 0.3 0.1

0.0 0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0 0.0 0.0 0.0 0.0 0.0

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

0.0 0.0

0.0 0.0

0.0 0.0 0.0 0.0

0.0 0.0 0.0 0.0 0.0

0.0 0.0

22.4 SA-1
SA-9 SA-10
SA-12
SA-13
SA-15
F1E-2
F1E-3
F1E-9
F2-1
F2-2
LE-1
LE-2
L-1
L-2
L-3
L-4
L-5
L-6
L-7
L-8
LE-3
LE-4L-10
L-11
L-12
LE-5
L-14
L-15
F2-5
LE-6
LE-7
L-16
L-17
L-18
LE-8
L-19
F2-6
F1E-10 F1E-11FE-12
F1-4
F1-5 F1E-13 F1-7 F1-6
SB-1
SA-17
SA-19
SA-20 SA-5
SA-2 SA-21 SA-22
SA-3
SC-2
SA-23
SA-24
SC-1SC-2SC-3 SC-4SC-5SC-6 SC-7SC-8SC-9 SC-10SC-11SC-12 SC-13SC-14 SC-15 SC-16 SC-20 SC-19 SC-17 SC-18 SC-22 SC-21
SC-23
SC-24
SC-25
SC-26
SC-27
SC-28
SC-29
SC-30
SC-31
SC-32
SC-33
SC-34
SC-35
F1E-14
F2-7
F2-8
Plan View
Scale - 1" = 60ft
235
SYMBOL DESCRIPTION QTY PHASE 1 PLANTING 26,865 SF PHASE 2 PLANTING 38,646 SF TREE TABULATION CHART (PER ARBORIST'S TREE REPORT) TREE # HEALTH REMOVE IN PH 2 APPRAISED VALUE REPLACEMENT TREE SIZE REPLACEMENT VALUE 3 POOR YES $5,611 (8) x 36" BOX $ 5,200 5 FAIR / POOR YES $1,038 (1) x 48" BOX $ 1,500 14 FAIR YES $5,164 (8) x 36" BOX $ 5,200 16 FAIR YES $7,440 (5) x 48" BOX $ 7,500 TOTALS $19,253 (16) x 36" BOX (6) x 48" BOX (8) 15BTH $31,400 LESS $300 PER TREE - MIN. CITY TREE SIZE 22 x $300 $ 6,600 GRAND TOTAL $19,253 $24,800 TREES TO BE REMOVED: 4 15' BTH PALMS TO BE PLANTED: 8 36" BOX TREES TO BE PLANTED: 16 48" BOX TREES TO BE PLANTED: 6 TREES BOTANICAL / COMMON NAME SIZE MATURE SIZE WUCOLS QTY REMARKS CERCIDIUM X `DESERT MUSEUM` THORNLESS PALO VERDE 48"BOX L 5 CERCIS OCCIDENTALIS WESTERN REDBUD 36"BOX L 7 EXISTING TREE AS A PART OF PHASE 1 - PROTECT IN PLACE (PER PHASE 1 PLANS) EXISTING 70 EXISTING TREE TO REMAIN - PROTECT IN PLACE (PER PHASE 1 PLANS) EXISTING 8 RHUS LANCEA AFRICAN SUMAC 36"BOX L 15 SHRUBS BOTANICAL / COMMON NAME SIZE MATURE SIZE WUCOLS QTY REMARKS BOUGAINVILLEA X 'MONKA' OO-LA-LA® BOUGAINVILLEA 5 GAL 1`X6` L 455 CALLISTEMON X `LITTLE JOHN` DWARF CALLISTEMON 5 GAL 3` X 4` L 227 JUNIPERUS HORIZONTALIS 'WILTONII' BLUE RUG JUNIPER 1 GAL 1`X6` L 361 LIGUSTRUM JAPONICUM `TEXANUM` WAX LEAF PRIVET 5 GAL 3` X 3` L 20 MUHLENBERGIA CAPILLARIS `LENCA` REGAL MIST PINK MUHLY 1 GAL 3` X 3` L 724 MYOPORUM PARVIFOLIUM 'PINK' PINK TRAILING MYOPORUM 1 GAL 1`X6` L 297 PHORMIUM X 'YELLOW WAVE' YELLOW WAVE NEW ZEALAND FLAX 5 GAL 4` X 4` L 28 WESTRINGIA FRUTICOSA `WYNABBIE GEM` WYNABBIE GEM COAST ROSEMARY 5 GAL 5` X 5` L 82 GROUND COVERS BOTANICAL / COMMON NAME SIZE MATURE SIZE WUCOLS SPACING QTY REMARKS LANTANA MONTEVIDENSIS `ALBA` WHITE TRAILING LANTANA FLAT 1` X 5` L 60" o.c. 364 PLANT SCHEDULE OXNARD U-HAUL 0' 30' 60' 90' 310 NORTH JOY STREET CORONA, CA 92879 T: 951.737.1124 F: 951.737.6551 UHAUL RENOVATION PHASE II - OXNARD, CA CONCEPTUAL LANDSCAPE PLAN PREPARED FOR AMERCO REAL ESTATE 2727 NORTH CENTRAL AVENUE 9-N PHOENIX, AZ 85004 NORTH AUGUST 25, 2023 ROSE AVE. VINEYARD AVE.

VENTURA RD.

H ST.

RIVER

CLARA SANTA SOUTHERN PACIFIC RAILROAD RIVERPARK PROJECT SITE OXNARD
BLVD. NOT TO SCALE VICINITY MAP
MATCHLINE: REFER TO SHEET 2 SHEET 1 OXNARD BOULEVARD SOUTHERN PACIFIC RAILROAD EXISTING A/C PAVING EXISTING A/C PAVING EXISTING LANDSCAPE TO REMAIN. INSTALLED AS A PART OF PHASE 1 CONSTRUCTION DOCUMENTS. CITY APPLICATION # 18-1515 EXISTING LANDSCAPE TO REMAIN. INSTALLED AS A PART OF PHASE 1 CONSTRUCTION DOCUMENTS. CITY APPLICATION # 18-1515 EXISTING TREE TO BE REMOVED AND RELOCATED. INSTALLED AS A PART OF PHASE 1 CONSTRUCTION DOCUMENTS. CITY APPLICATION # 18-1515 THE LANDSCAPE PLANTERS ALONG OXNARD BLVD. TO BE BERMED TO FURTHER OBSCURE THE PARKING AND FIRE LANE. 236
SYMBOL DESCRIPTION QTY PHASE 1 PLANTING 26,865 SF PHASE 2 PLANTING 38,646 SF 0' 30' 60' 90' 310 NORTH JOY STREET CORONA, CA 92879 T: 951.737.1124 F: 951.737.6551 UHAUL RENOVATION PHASE II - OXNARD, CA CONCEPTUAL LANDSCAPE PLAN PREPARED FOR AMERCO REAL ESTATE 2727 NORTH CENTRAL AVENUE 9-N PHOENIX, AZ 85004 NORTH AUGUST 25, 2023 SHEET 2 MATCHLINE: REFER TO SHEET 1 OXNARD BOULEVARD SOUTHERN PACIFIC RAILROAD NEW ADA STRIPING LANDSCAPE CONCEPT: This landscape will consist of California-Friendly, low and medium water use plant material. All plants have been chosen from the low or medium water use category according to WUCOLS. Plants have been chosen to create a consistent theme across the site utilizing attractive perennials and succulents. Existing trees will be evaluated and will be protected or replaced as necessary. Maintenance and longevity of plant material has been taken into consideration. High water use turf grass will not be used. Root panels and barriers will be utilized on all trees necessary, consistent with all standards and specifications. A 3" layer of bark mulch will be used in all landscape areas. All landscape areas will conform to the current City of Oxnard Landscape Guidelines and comply with all applicable Parks Landscape Standards and Water Conserving Landscape Ordinances. IRRIGATION CONCEPT: The irrigation design will incorporate the latest in smart irrigation technologies. All new landscape areas will include high efficiency, low water use methods. All planters will use drip line with an irrigation efficiency of .81 (per MWELO). A smart, weather based irrigation controller with a rain shut off device will also be incorporated. Bark mulch will be used to retain moisture and reduce evaporation and an irrigation schedule will be provided to program the controller. Two irrigation schedules shall be prepared, one for plant establishment and one for after plant establishment. All new irrigation systems will comply with all current City of Oxnard Landscape Guidelines including Ordinance No. 2822. NOTES: · A MINIMUM OF 3" LAYER OF BARK MULCH SHALL BE INSTALLED IN ALL SHRUB AREAS AND A MINIMUM OF 1-1/2" LAYER OF BARK MULCH TO BE INSTALLED IN ALL GROUND COVER AREAS. · ALL TREES AND SHRUBS SHALL BE PLACED A MINIMUM OF 5' FROM WATER METER, GAS METER, OR SEWER LATERALS; A MINIMUM OF 10' AWAY FROM UTILITY POLES; AND A MINIMUM OF 8' AWAY FROM FIRE HYDRANTS AND FIRE DEPARTMENT SPRINKLER AND STANDPIPE CONNECTIONS. · ALL PROPOSED LANDSCAPE AREAS ARE TO BE CONVERTED TO DRIP IRRIGATION, REMOVING AND REPLACING ALL EXISTING IRRIGATION COMPONENTS AS NEEDED TO INSURE THE SYSTEM RUNS PER MANUFACTURER SPECIFICATIONS. EXISTING A/C PAVING EXISTING A/C PAVING EXISTING A/C PAVING

EXISTING

CONCRETE
PAVING EXISTING A/C PAVING EXISTING LANDSCAPE TO REMAIN. INSTALLED AS A PART OF PHASE 1 CONSTRUCTION DOCUMENTS. CITY APPLICATION # 18-1515 EXISTING LANDSCAPE TO REMAIN. INSTALLED AS A PART OF PHASE 1 CONSTRUCTION DOCUMENTS. CITY APPLICATION # 18-1515 EXISTING LANDSCAPE TO REMAIN. INSTALLED AS A PART OF PHASE 1 CONSTRUCTION DOCUMENTS. CITY APPLICATION # 18-1515 EXISTING LANDSCAPE TO REMAIN. INSTALLED AS A PART OF PHASE 1 CONSTRUCTION DOCUMENTS. CITY APPLICATION # 18-1515 THE LANDSCAPE PLANTERS ALONG OXNARD BLVD. TO BE BERMED TO FURTHER OBSCURE THE PARKING AND FIRE LANE. 237

CITY COUNCIL AGENDA REPORT

PUBLIC HEARINGS
AGENDA ITEM NO. K.1
DATE: April 13, 2023
TO: City Council
FROM: Maureen Tamuri, Interim Community Development Director, (805) 385-7882, [email protected]
SUBJECT: Project Name: 2420 Oxnard Boulevard U-Haul Project;. Located at 2420 N. Oxnard Boulevard; APNs:
142-0-010-345 and 142-0-021-010. (45 minutes)

RECOMMENDATION
That the City Council:

1. Conduct a public hearing and take the actions identified under one of the two following options:

Option 1 – Planning Commission Recommendation – Applicant Original Request (with staff recommended phasing condition):
a. Adopt Resolution No. 2023-XX adopting a Mitigated Negative Declaration (MND) 22-04 and Mitigation Monitoring Reporting Program (MMRP); and
b. Adopt a resolution approving Planning and Zoning Permit No. 17-500-11 (Special Use Permit), based on the findings presented and attached conditions of approval.

Option 2 – Staff’s Recommendation - Deny the Application and direct staff to return at a future public hearing with revised documents incorporating the direction provided by City Council.

Please click the following link to view the required Measure M pre-recorded presentation video: https://youtu.be/6_koDP2ui7M

BACKGROUND

EXECUTIVE SUMMARY
This is a request to allow for the conversion of an existing building into a three-story mini-warehouse/self-storage space, including a U-Box storage warehouse, and allow for outdoor storage of truck and equipment rentals, and RV storage on an 8.86-acre site. The three stories would be accommodated within the height of the existing building, and the structure would be renovated through a reconfiguring of the interior space.

The Proposed uses include:

1. Mini-Warehouse/Self-Storage - 202,741 SF

2. Warehouse - 34,537 SF

3. Recreation Vehicle Storage (46)

4. Truck and Equipment Rentals
230 238

5. Retail - 5,341 SF
The retail use is allowed by right in the General Commercial (C-2) zone. The retail use has been in operation since 2019, however due to lack of compliance with associated building permits for the improvements, an occupancy clearance has been granted to date. Prior to the applicant's purchase of the property in 2016, the applicant was informed that their proposed uses were not permitted uses. The applicant is requesting these uses be allowed, in accordance with Oxnard City Code (OCC) Section 16-135, “No other uses shall be permitted in the C-2 zone without the approval of the city council”.

Pursuant to this section, the City Council can allow for uses not currently listed as permitted, however each use must be consistent with the intent of the C-2 zoning designation and the Commercial General (CG) land use designation.

Attachment E within Attachment 1 includes applicable 2030 General Plan Policies. Should the City Council determine that one or more of these uses are not appropriate in the zoning or land use designation, the Project must be revised to remove that component of the project, as it is not a permissible use under the current zoning. The City Council has the option to approve or deny any of the four uses not permitted by right in the C-2 zone. For example, Council could approve the mini-warehouse/self-storage, and deny the RV Storage and/or Truck and Equipment Rentals. See further discussion in the “KEY PROJECT CONCERNS, Appropriateness of the Uses Proposed” section of this report.

The City’s 2030 General Plan states that the intent of the General Commercial designation is “Retail centers and freestanding commercial uses along arterials, may also include office, residential uses up to 18 dwelling units per acre, live/work, work/live, and mixed uses, and residential use up to 30 units per acre shall be permitted on parcels identified as AHP or AHD.” AHP and AHD refer to Affordable Housing Permitted and Affordable Housing Discretionary. Coupling the CG land use designation with the above stated zoning regulations, City staff does have concerns with each of the proposed uses, and in particular the RV storage and Truck and Equipment rentals uses. Those uses are not only industrial uses but also adversely impact the designated scenic corridor because of their visibility from the adjacent roadways and properties. This section of Oxnard Boulevard is a designated scenic corridor and also functions as an entry point to the City.

In 2019, the Community Development Director indicated to the Applicant team that staff was not likely to support the use, which had continued to change since their 2017 submission. In 2020, after additional meetings between the Applicant team and City, Staff indicated we would not provide a recommendation to the Planning Commission on the proposed request. After three public hearings, on February 2, 2023, the Commission voted 5-1 (with one commissioner absent), to adopt a resolution recommending approval of the Special Use Permit to City Council. However, based on the reasons stated above, which are consistent with questions raised at the Planning Commission meeting, staff recommends denial of the requested uses.

Should the City Council determine that the requested uses are not consistent with the C-2 zoning designation and the CG land use designation, the applicant would still be allowed to operate any of the uses permitted under the C-2 zoning designation. These uses would include a wide variety of retail commercial, office, and residential uses, consistent with the allowed uses and limitations placed on other C-2 properties in the City.

In summary, at this public hearing, the City Council has the two following options: (1) approve the 2420 Oxnard Boulevard U-Haul Project as recommended by the Planning Commission, with a newly added condition of approval regarding phasing; or (2) deny the project and the City Council can direct staff to return at a future public hearing with documents incorporating the direction provided by the City Council.

BACKGROUND
Project Site Background
On September 1, 1970, the City Council adopted Resolution No. 5202 and approved Planned Development Permit (PD) No. 139 to permit the construction of a 155,000 square-foot Levitz furniture warehouse and retail showroom on the subject property. Levitz vacated the property in 2005, and the unoccupied structure fell into a state of disrepair.

Following preliminary concept discussions with the City, the property was acquired by U-Haul in 2016. On January 23, 2017, U-Haul applied for a Minor Modification (PZ 17-140-02) to allow the establishment of a retail use within 2,291 square feet portion of the building, restore non-conforming landscaping and lighting conditions on-site, and enhance the 231 239
building architecture. On January 16, 2018, the City approved the Minor Modification. The Minor Modification did not include any of the uses being requested as part of this Project. The Minor Modification was separated into two phases, which was intended to prevent the installation of improvements associated with the uses that require a Special Use Permit (SUP) and Council approval. There are some aspects of that Minor Modification that have not been complied with, primarily landscaping and improvements that are incorporated or affected by the subject SUP.

On August 21, 2017, the subject application Special Use Permit No. 17-500-11 was formally submitted for processing and review. Between September 2017 and February 2022, the applicant changed the scope of the project four times, resulting in multiple completeness reviews, four Development Advisory Committee (DAC) meetings, multiple revisions to required studies and environmental reviews for the project. Attachment 5 is a permit timeline of the site since 2016.

PROJECT REQUESTS
The applicant requests a Special Use Permit (SUP) to allow for the proposed uses including the renovation and conversion of an existing one-story (34 feet in height) 152,542 square foot warehouse into a three story (no change in height), 202,741 square-foot mini-warehouse/self-storage space, with a U-Box storage warehouse of 34,537 square feet and 3,050 square feet of retail space on an 8.86-acre site. As part of the SUP request, the applicant is requesting the UHaul store would also serve as a rental office for U-Haul trucks and equipment stored on site. The parking area on the north end of the lot would provide 46 recreational vehicle (RV) parking storage spaces covered in a carport fashion.

Except for a decorative tower element, the height of the building would not be modified and the structure would be renovated through a reconfiguration of the interior space, construction of a new roof, and refurbishing of the building façade.

As noted above, mini-warehouse/self-storage, warehousing, truck rentals, and recreational vehicle storage are not currently listed as allowed uses within the C-2 zone. A Recreation Vehicle Park is currently allowed, subject to a SUP, however it excludes storage. The OCC states: “Recreational vehicle park not including vehicle storage or trailers over 30 feet in length”. As such, the applicant is requesting these uses be allowed, in accordance with OCC Section 16-135, “No other uses shall be permitted in the C-2 zone without the approval of the city council”.

The project would be completed in two phases. Phase I of the project would include revising the existing interior layout of the warehouse for storage of up to 1,119 U-Boxes (shown on plans as existing warehouse area) and converting the existing retail showroom into 611 individual self-storage units. Exterior improvements and parking lot improvements, as well as the initiation of the outdoor parking/storage of RVs, and vehicles and equipment, would be completed in this phase as required for the operation of the warehouse and storage components.

Phase II would consist of renovating the existing warehouse into three interior stories of self-storage space with a small additional retail element. The three stories would include 202,741 square feet of floor area with 1,263 storage units. The northwest corner of the first floor would be converted to 3,050 square feet of retail space for U-Haul. The remainder of the exterior building façade and parking lot improvements would be completed during Phase II. Due to the phasing of the project, should the City Council move forward with option 1 identified above, staff recommends the inclusion of a phasing condition, to ensure the project is completed in a timely manner. The phasing condition has been added as Condition Number 46 in Attachment 4. The condition generally requires that any Phase II improvements receive a building permit within two years from the date of Council approval of the subject permit, and be initiated within three years of this approval.

Environmental Determination
Pursuant to the California Environmental Quality Act (CEQA) Section 15060, the City of Oxnard as the Lead Agency, prepared a Mitigated Negative Declaration (MND) in accordance with CEQA and the CEQA Guidelines. The MND identified and discussed potential impacts, mitigation measures, monitoring requirements, and residual impacts for identified subject areas. The Draft MND identified three areas (Biological Resources, Air Quality, and Cultural Resources) where the impacts were determined to be “Less than Significant with Mitigation Incorporated”.

The MND was available for public review from August 18, 2022 to September 6, 2022. The City of Oxnard received one comment letter on the MND from Ventura County Air Pollution Control District (VCAPCD). Comments provided will be considered by the decision-making body in accordance with CEQA Guidelines, Section 15074(b). 232 240
With the inclusion of the mitigations for the areas noted above, the Project will not have a significant effect on the environment. Therefore, a Mitigated Negative Declaration (MND) was prepared with mitigation measures and monitoring program in accordance with the provisions of CEQA (Attachment 2).

KEY PROJECT CONCERNS
Appropriateness of the Uses Proposed
While the Planning Commission ultimately voted to recommend approval of the project to the City Council, concerns were raised by Commissioners and members of the public regarding the compatibility of the proposed uses with C-2 zone and CG land use designation. With the exception of the proposed retail use, each of the applicants requested uses are currently only permissible in the City’s industrial zones, as they are consistent with the intent of those industrial zones and the other uses found there. Therefore, in the consideration of this project the City must consider the appropriateness of each of the proposed uses, as they relate to the intent of the C-2 zone and CG land use designation. The Commercial General land use designation allows retail centers and free-standing commercial uses along arterials. The intent of the C-2 zone is primarily to allow for retailing, office and service-related uses, as well as residential. City staff has concerns that the presence of these industrial uses would not be consistent with the intent and goals of the City as it relates to the development of the C-2 zone and CG land use designation.

Below is a summary of the OCC as it relates to the four requested uses:

1. As it relates to mini-warehouse/self-storage: in 1975, the City Council passed Resolution 6446, which established development standards for mini-warehouses. This resolution stated that "Mini-warehouses may be located in C-M (Commercial - Manufacturing) and M-1 (Light Industrial), M-L (Limited Industrial) Zones.” In 2009, the City Council passed Ordinance 2807, which removed mini-warehouses as a permitted use in the C-2 zone. As presented in the 2009 staff report, the City determined that the general allowance of self-storage facilities was not consistent with purpose and intent of the General Plan for the C-2 zone and the use is not consistent with the other retailing, office and service-related uses permitted or conditionally permitted in the C-2 zone. This change was processed as a “clean-up” action to make the Oxnard City Code language consistent with the mini-warehouse policies adopted by the City Council in 1975 and the General Plan. A mini-warehouse/self-storage use can be approved in the CM, M-L, M-1, and M-2 zone via a special use permit (Oxnard City Code (OCC) 16-163).

2. Warehousing is a permitted use the CM, BRP, M-L, M-1, and M-2 zones (OCC 16-163)

3. The C-2 zone allows for a “Recreational vehicle park not including vehicle storage or trailers over 30 feet in length” through a special use permit (16-136(A)(18). This code section excludes the storage of RVs. City Code Section 16-100, within the Mobile Home Planned Development Code sections permits RV storage (“In addition to other required parking within a park, centralized storage areas for recreation vehicles of all types shall be provided with a minimum of one storage space for each four mobile home spaces.”). The light and heaving manufacturing zones (M-1 & M-2) allow vehicle storage (not specific to RV) subject to the approval of an special use permit (SUP) (OCC 16-163).

4. Truck and Equipment Rentals are prohibited in the C-1 Neighborhood Shopping Center Zone (16-123(3)), but allowed as an accessory use in the Commercial Manufacturing (CM), Business and Research Park (BRP), and the Limited Manufacturing Zone (M-L) zones.

During the Commissioners' deliberations, a discussion ensued regarding the potential use of property for other uses, including residential. As previously noted, residential, including mixed use, is a permissible use in the C-2 zone under the current code and subject to recent state laws. This site was previously identified for residential use in the City’s Housing Element. With the most recent Housing Element update, the City was required to remove the property from the Housing Element sites due to state requirements that required the current property owner to have an interest in the development of housing in order for it to be listed as a potential housing site.

There is a history of interest for mixed use or residential on this site. In 2005, a mixed use housing development application was submitted to the City that included approximately 1,200 residential units and 170,000 square feet of commercial office and retail. While this project was progressing, it was ultimately withdrawn in 2008 due to changes in the economy. However, it did show the potential viability of the site for large scale mixed use residential and creating a strong well designed entry into the City. In recent history, sites similar or smaller in size and adjacent to the railroad or 233 241
major roadways have been approved or constructed with mixed use or residential developments.

Lastly, the site is also a major entryway into the City and a part of the North Oxnard Transit Enhancement District (NOTED) urban village. The NOTED area is designated a “Catalyst” project by the California Department of Housing and Community Development as an example of desirable mixing of land uses and activities combined with transit that in total reduce the volume of local vehicular travel and, as a result, greenhouse gas emissions. This site was identified as an opportunity for a mixed use project that integrates the Riverpark, Wagon Wheel (The Village), and Esplanade developments.

View Corridor
As mentioned above, after Levitz vacated the property in 2005, the unoccupied structure fell into a state of disrepair.

There have been minor improvements (painting and replanting of landscaped areas) made to the site by the Applicant.

However, concerns were raised by some of the Commissioners and public comments regarding the view corridor, the uses proposed, and the lack of adequate screening for the proposed uses.

Pursuant to the 2030 General Plan, Oxnard Boulevard is a designated scenic corridor, which requires that “all public and private investments positively contribute to the overall character of the City by minimizing impacts on important view corridors by creating edge treatments along greenbelt areas and a landscaped buffer corridor of at least 30 feet along designated scenic corridors and other major transportation corridors.” While some landscaping and wrought iron fencing is proposed, the outdoor storage uses, including the storage of the rental trucks and equipment and Recreational Vehicles, will be visible from Oxnard Boulevard - one of the primary entry points into the City. In addition, the site is highly visible from the railroad which, in addition to serving freight trains, serves as a commuter rail. Wrought iron style fencing and landscaping will not adequately screen RVs and outdoor rentals from the railroad or Oxnard Blvd.

While there are other vehicle storage facilities along Oxnard Boulevard, they are largely remnants of long operating businesses since at least the early 1990s. As these properties are redeveloped, they will be required to come into compliance with the current policies and regulations of the Oxnard City Code. This is redevelopment of a site, therefore; City staff have concerns that the proposed industrial uses are not consistent with the intent and goals of the City as it relates to the development of this location.

STRATEGIC PRIORITIES
This agenda item supports Economic Development strategy. The purpose of the Economic Development strategy is to focus on the retention and expansion of Oxnard businesses by increasing the skills and employability of our local workforce, invite new business investments, and target site-based redevelopment opportunities.

This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
Allowing for the redevelopment of the project site is anticipated to generate additional tax revenue that would be directly added to the City’s General Fund; however, how much revenue is unknown, and the estimates provided by the applicant are not substantiated by the City’s sales tax consultant.

Attachment 1 provides projected tax revenues provided by the applicant. Previously the Applicant presented at the November 17, 2022 Planning Commission hearing and estimated taxes to be $399,982.31, based on a 1.5 percent tax rate.

At the Planning Commission hearing, questions were raised about the accuracy of the numbers, so the Commission asked the applicant to return with data to support the numbers. After, working with staff to revise the report to be more in line with the proposed project, the Applicant provided a revised report that estimated yearly tax within two years upon project completion to be $248,599.72 (including property tax assessment), based on a 3 percent tax rate.

In summary, in consultation with our sales tax consultant staff determined that there isn’t enough information on many aspects of their business model to verify their projections. However, comparing similar uses in Southern California, the 234 242
applicant's tax projection seems high, especially considering our residential market and specifically the portable storage aspect is high compared to similar businesses.

COMMITTEE OUTCOME
This is a Public Hearing and was reviewed by the Planning Commission, therefore this item did not originate in Committee. During the Commission’s public hearing on November 17, 2022, Commissioners asked a series of questions as a result of staff’s and the Applicant team’s presentations. Two verbal comments were provided during the public comment period. The questions and comments were generally in regards to the appropriateness of the proposed use, traffic, solar requirements, and potential for alternative uses. Specifically, the Commission requested additional clarification on the sales and property tax generation numbers provided by the applicant and direction on possible solar requirements. Subsequently, the Planning Commission voted to continue the item to the Planning Commission's meeting of December 15, 2022. However, the information provided by the applicant was inconsistent, so the item was continued to January 5, 2023.

At the meeting on January 5, 2023, the Planning Commission received and reviewed all of the requested additional information from the project applicant and staff. This included the revised proposed fiscal impact and tax projections presented by the applicant and the added project condition that the project provide a solar energy system as part of the project scope. Two additional public comments were provided, the first in support, and the second opposing the project noting concerns with allowing for industrial uses in commercial zones. Following Commission deliberation, a motion was made and seconded directing City staff to return with a resolution providing a recommendation of approval to the City Council at the February 2, 2023 Planning Commission Meeting. This motion carried 5 (in favor) - 1 (against), with one commissioner absent. At the Commission’s public hearing on February 2, 2023, the Commission made a motion recommending that the City Council adopt a Mitigated Negative Declaration (MND) 22-04 and Mitigation Monitoring Reporting Program (MMRP) and adopt a resolution recommending that the City Council Approve Planning and Zoning Permit No. 17-500-11 (Special Use Permit). The Planning Commission meetings can be viewed online at the following links:
• November 17, 2022 - https://www.youtube.com/watch?v=3HOgZH4TdlY. • January 5, 2023 - https://www.youtube.com/watch?v=pazjGvQc__8 • February 2, 2023 - https://www.youtube.com/watch?v=inAOougPXiI The final motion carried 5 (in favor) - 1 (against), with one commissioner absent.

Attachment 3 and 4 reflects the Commission’s recommended action to the City Council. The Commission’s recommended action would allow for the project as requested by the project applicant.

Prepared by: Joe Pearson II, AICP, Planning & Environmental Services Manager

ATTACHMENTS

1. PZ 17-500-11 STAFF REPORT

2. Final IS-MND 22-04 (October 2022)

3. A Resolution adopting a Mitigated Negative Declaration (MND) 22-04 and Mitigation Monitoring Reporting Program (MMRP)

4. U-Haul Resolution

5. U-Haul Project Timeline

6. Staff Presentation
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March 28, 2023
TO: Case File
FROM: Joe Pearson II, Planning Manager
Maureen Tamuri, Interim Community Development Director
SUBJECT: U-Haul Moving and Storage Permit Timelines
This memo to the case file serves to summarize Code Enforcement, Planning Entitlement, and Building and Safety permits and activities initiated by U-Haul’s purchase and occupancy of 2420 North Oxnard Blvd.

Background:
● April 2016: The abandoned site, previously utilized by a Levitz furniture, went up for auction
● April 2015: Then Community Development Director Matt Winegar issued a letter to CBRE stating the City could support U-Haul based on the preliminary information the City received. There is no mention of RV storage in this letter. ● Summer 2016: Auction closed, and U-Haul acquired the property Code Enforcement (CE) Activities:
● On August 3, 2016, Code Enforcement opened Case No. 16-2182 for an illegal advertising banner at the property in violation of OCC 11-4(A). U-Haul did not have a business license and were without a Temporary Use Permit (16-477(A)) to occupy and open a business at the site.
○ The owner was advised by Planning Staff that, prior to occupancy, a Temporary Use Permit, a Special Use Permit, and a building permit for tenant improvements was required.
● On April 18, 2018, Code Enforcement opened Case No. 18-1297 for work without permits, which resulted in the need for numerous building permits. ○ A follow-up inspection on September 9, 2019 showed additional work without permits and occupancy of the warehouse portion with about 90 large storage containers and breakroom. This resulted in the need for additional building permits.
● There are fifteen instances of follow up by Code Enforcement to Building and Safety checking on the permit status. See further information in the Building and Safety section of this memo.

Planning Entitlements:
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In support of Code Enforcement and the unpermitted occupancy and uses occurring on site, Planning Staff worked in parallel with U-Haul to obtain necessary planning entitlements.

A. January 23, 2017: Minor Modification 17-140-02 to allow for the establishment of a retail use within a 1,995 S.F. portion of the building, restore non-conforming landscaping and lighting conditions on-site, and enhance the building architecture. ● January 16, 2018: City approved the Minor Modification, which allowed for phasing of the improvements to allow for the Special Use Permit (described below) to continue through the process.
● 2019: Retail use commenced, despite a Temporary Certification of Occupancy never being granted.
● January 18, 2020: U-Haul exceeded their 24 months timeline (per a condition of approval) for substantial work to be completed on the minor modification.

B. August 21, 2017: Special Use Permit 17-500-11 for the renovation of the existing 152,542 square foot building, including a retail showroom, mini-warehouse/self-storage, warehouse, outdoor R.V., and some remaining space to remain vacant for a future tenant.

In summary, between September 2017 and February 2022, the applicant changed the scope of the project four times, resulting in multiple completeness reviews, four Development Advisory Committee (DAC) meetings, and multiple revisions to required studies and environmental reviews for the project.The proposed project building area has gone through a series of evolutions, with respect to the floor area and the building’s uses. The table below provides a brief summary of the changes to date recorded by the Planning Department.

Changes In Project Floor Area (SF)
Proposed Use August 21, 2017 April 26, 2018 November 7, 2018 October 15, 2020
(Revised Elevations
Provided 1/6/21)
Retail 1,995* 8,335 5,500 5,341
Warehouse 5,820 9,399 9,467 34,537
Self-Storage 64,936 199,459 212,117 202,741**
Total 72,751 217,193 227,084 242,619
* 1,995 S.F. retail showroom for U-Haul rental and support services (approved under Minor Modification) **3 stories of self-storage (First Floor - 111,740, Second Floor 41,551, and Third Floor - 49,450) Below is a detailed permit timeline.
● September 21, 2017 – Incomplete Letter Provided to the applicant ● April 26, 2018 – Applicant Second Project Submittal
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● May 25, 2018 – Second Incomplete Letter provided to applicant on second submittal ● November 7, 2018 – Third Project Submittal
● January 2, 2019 – Project deemed complete for processing ● January 23, 2019 – Development Advisory Committee (DAC) meeting held ● February 13, 2019 – CEQA Determination made; initial study will be required ● May 8, 2019 – First draft of initial study received from city’s consultant ● August 27, 2019 - Applicant request for the storage of empty and full U-Boxes (pods) ● September 25, 2019 - Applicant requested to resubmit plans, which included the addition of a third floor. At the resubmittal appointment they were notified that those changes would require them to update their parking study and their traffic study. As a result the resubmittal was not accepted.
● February 2020 Jeff Lambert, then Community Development Director, informed the applicant team that Planning would not likely recommend approval of the SUP after a number of changes had been made to the scope of the project. ● August 2020 - Applicant team met with the City Manager and separately with staff to discuss next steps to get an applicant before the Planning Commission. ● October 15, 2020 - Applicant resubmitted with revised plans including revised elevations and studies
● January 6, 2021 - Applicant resubmitted revised project plans consistent with the approved Minor Modification (17-140-02).
● February 3, 2021 - DAC meeting held
● May 21, 2021 - Applicant resubmitted revised project plans ● June 9, 2021 - DAC meeting held.
● September 10, 2021 - Applicant resubmitted revised project plans ● October 6, 2021 - DAC Meeting held
● February 11, 2022 - Applicant resubmitted revised project plans ● March 9, 2022 - Project deemed complete subject to revisions ● March 16, 2022 - CEQA Kick-Off meeting
● August 18, 2022 - Draft IS-MND circulated for public review. ● September 6, 2022 - Public comment period closed.
● November 17, 2022 - First Planning Commission Hearing; continued to December 15. 2022.
● December 15, 2022 - Planning Commission Continued to January 5, 2023. ● January 5, 2023 - Second Planning Commission Hearing. Continued to February 2, 2023 to return with recommendation of approval.
● February 2, 2023 - Planning commission final motion carried 5 (in favor) - 1 (against) to recommend approval to City Council.

C. 2019: (PZ 19-130-140) A Zone Clearance was approved for by-right retail use in a 2,200+ square foot portion of the building at the southwest corner.

Building and Safety (B&S) Activities and Permits as of March 28, 2023:

A total of nine permits since 2017 have been submitted to the City for construction activities. All except one of the permits remain open.
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Plan Check
Number
Description Status Latest actions
22-4315
Submitted
1/19/23
New Doors, Restrooms, Storage
Lockers
In plan
check
1st plan check submitted 1/19/23;
Fire corrections returned 2/7/23;
Electrical corrections returned and available
2/21/23;
pending Building and Planning review.
20-3159
Submitted
9/22/20
Fire Pump, Remove and Replace Permit
issued
Revision processed and issued 3/14/23 for
structural anchorage for the fire pump; last
inspection was 8/23/22 for foundation
19-4587
Submitted
9/9/19
Fire Flow Test Permit
issued
Finaled
9/11/2019
Fire flow test on hydrant H-10, Atlas sheet N14.

Test conducted on 9/11/19.
19-4507
Submitted
9/13/19
U-Haul Occupancy Permit for
storage containers within the
warehouse space; no access to the
public
Permit
issued
Electrical was deemed ok but not finalized
pending Fire and Planning inspections.

No fire sprinkler coverage, so no occupancy
18-1939
Submitted
4/23/18
Reroof, 85,000 square feet Permit
issued
Tear off inspection completed and approved
5/30/18;
never finalized
18-1898
Submitted
4/19/18
Sewer line repair Permit
Issued
Code compliance case for sewer line repair;
inspection finalled 4/26/18
18-1515
submitted
3/29/18
Landscaping In plan
check,
plan
check
expired
Plans rejected by Planning, Electrical and
Building 8/27/18, never resubmitted
17-3823
submitted
7/31/17
Reroof, 127,278 square feet Permit
Issued
Roof nailing inspection passed 8/25/17;
never finalized
17-3243
Submitted
6/28/17
Tenant improvement plans for new
showroom
Permit
Issued
Permit issued 4/8/19;
9/2/20 inspection requesting a Temporary
Occupancy request (TCO); correction list and
actions needed was provided to the applicant.

No final C of O or TCO has been issued to date,
as the construction shown by the plans for the
project was never completed and verified.
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In summary, Permit 17-3243 (submitted 6/28/17, issued 4/18/19) was submitted after a Notice of Violation was issued to U-Haul. The permit was for tenant improvements and a showroom in the southwest corner of the building adjacent to Oxnard Boulevard, including facade improvements all along the Oxnard frontage, existing Levitz sign removal and other interior items for the new small showroom. The effort required 6 resubmittals of the plans, and, although the permit was issued, the construction was never finalized. The permit remains open, requiring final inspection.

Notable activities on this permit also included:
● April 2018 B&S issued a Stop Work Notice for unpermitted plumbing work, and office space conversion.
● On July 12, 2019 Fire Life Safety inspection was conducted and failed. The Fire inspector noted that they were not ready and that the building did not have a fire alarm system. A fire pump permit was also determined to be needed. ● On September 9, 2019, six months after permit issuance, Code Enforcement again joined Building and Safety Inspectors to review construction progress. The team documented extensive demolition, plumbing and electrical work without permits had occurred in the warehouse area. They also documented that the warehouse was already in commercial use, populated by approximately 90 storage pods, and noted the presence of forklifts, pallet jacks and a breakroom. This occupancy of the building and its use of the property for commercial purposes was unpermitted, and a Stop Work Order was posted to the entrance to the showroom and the warehouse area. As a result, Code Enforcement Case 18-1297 was opened. ● Numerous attempts between July 24, 2019 and September 2, 2020 were made for a temporary certification of occupancy and failed;
● As of March 28, 2023, the building is still occupied without any temporary or permanent Certificate of Occupancy, and still has outstanding improvements dating back to the June 2017 Minor Modification permit submittal. 878 248

PLANNING COMMISSION

MEMORANDUM
TO: Planning Commission
FROM: Joe Pearson II, Planning Manager
Michael Rocque, Senior Contract Planner
DATE: February 2, 2023
SUBJECT: Project Name: 2420 Oxnard Boulevard U-Haul Project; Planning and Zoning Permit No., 17-500-11 (Special Use Permit); 2420 N. Oxnard Boulevard; APNs:
142-0-010-345 and 142-0-021-010
At the meeting of November 17, 2022, the Planning Commission received staff’s presentation for the proposed renovation and conversion for a U Haul Self-Storage (Project) that required approval of Planning and Zoning (PZ) Permit No. 17-500-11 (Special Use Permit). In the deliberation that followed, Planning Commissioners raised a few issues, and asked specific questions.

Subsequently, the Planning Commission voted to continue the item to the Planning Commission's meeting of December 15, 2022, however due to not having the required information available prior to the meeting, the item was continued to January 5, 2023.

At the meeting on January 5, 2023, the Planning Commission received and reviewed all of the requested additional information from the project applicant and staff. This included the revised proposed fiscal impact and tax projections presented by the applicant and the added project condition that the project provide a solar energy system as part of the project scope, which has been added as Condition No. 45 in Resolution No. 2023-XX (Attachment A).

As a continued agendized item, no additional mailed or published public notices were required.

The on-site hearing notice signs were updated to indicate both the January 5, 2023, and February 2, 2023, continued hearings.

As a continued public hearing, the Planning Commission will first need to reopen the public hearing, accept public comment on the item and then may proceed with deliberation on the matter.

For the convenience of the Planning Commission and interested parties, staff has pulled forward our recommendation:

Recommendation: That the Planning Commission
a) Adopt Resolution No. 2023-XX recommending that the City Council adopt a 249
2420 Oxnard Boulevard U-Haul Project
Planning Commission Hearing Date: February 2, 2023