Oxnard City Council
June 16, 2026

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT
608 WATER SECURITY-CONT PREV FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 50000 SALARIES - REGULAR 0 0 3,568.33 .00 .00 -3,568.33 100.0% 51000 CALPERS PENSION NORMAL COST 0 0 360.99 .00 .00 -360.99 100.0% 51030 RETIREMENT ENHANCEMENT PLAN 0 0 482.52 -.27 .00 -482.52 100.0% 51160 CITY PAID EMPLOYEE BENEFITS 0 0 1,153.82 .00 .00 -1,153.82 100.0% 51161 VAC/SICK ACCRUAL 0 0 30.36 .00 .00 -30.36 100.0%
53200 PROF SERVICES - OTHER 0 0 .00 .00 16,307.32 -16,307.32 100.0% 57200 BAD DEBT EXPENSE 0 0 .00 431.00 .00 .00 .0%
TOTAL WATER SECURITY-CONT PREV FU 0 0 5,596.02 430.73 16,307.32 -21,903.34 100.0% 609 WATER BOND 2021A REV BOND FUND
59800 TRANSFERS OUT - CIP 0 1,830,009 423,990.00 .00 .00 1,406,018.97 23.2% TOTAL WATER BOND 2021A REV BOND F 0 1,830,009 423,990.00 .00 .00 1,406,018.97 23.2% 611 WASTEWATER OPERATING FUND
50000 SALARIES - REGULAR 8,347,666 8,347,666 5,148,758.64 504,270.83 .00 3,198,907.36 61.7% 50100 SALARIES - TEMPORARY 280,000 280,000 122,765.84 8,374.00 .00 157,234.16 43.8% 50200 OVERTIME WAGES 497,500 497,500 384,427.39 28,329.20 .00 113,072.61 77.3% 51000 CALPERS PENSION NORMAL COST 832,263 832,263 483,423.03 49,337.83 .00 348,839.97 58.1% 51010 CALPERS PENSION UAL 1,061,112 1,061,112 884,260.10 88,426.01 .00 176,851.90 83.3% 51030 RETIREMENT ENHANCEMENT PLAN 95,211 95,211 108,332.93 10,642.94 .00 -13,121.93 113.8% 51160 CITY PAID EMPLOYEE BENEFITS 2,094,419 2,094,419 1,196,491.86 121,410.52 .00 897,927.14 57.1% 51161 VAC/SICK ACCRUAL 180,727 180,727 118,687.84 11,868.77 .00 62,039.16 65.7% 51210 RETIREE HEALTH INS PLAN 59,575 59,575 57,812.40 5,784.88 .00 1,762.60 97.0% 51300 WORKERS COMPENSATION 400,240 400,240 333,533.40 33,353.34 .00 66,706.60 83.3% 51400 AUTO ALLOWANCE 1,050 1,050 819.34 80.78 .00 230.66 78.0% 51425 TREATMENT CERTIFICAT PAY 0 0 3,673.49 400.00 .00 -3,673.49 100.0% 52000 POSTAGE 5,500 5,500 3,304.98 214.02 .00 2,195.02 60.1% 52100 CHEMICALS 2,000,000 2,000,000 1,503,333.27 96,103.87 791,588.86 -294,922.13 114.7% 52110 REPAIR PARTS 22,500 22,500 29,552.14 29,552.14 .00 -7,052.14 131.3% 52200 BROCHURES & PUBLICATIONS 3,000 3,000 135.99 .00 .00 2,864.01 4.5% 52300 UNIFORMS 44,000 44,000 18,788.58 3,263.49 40,260.04 -15,048.62 134.2% 52310 TRAINING-WORKSHOP-MTGS 81,000 81,000 61,952.98 15,955.52 48,371.43 -29,324.41 136.2% 52330 EDUCATION REIMBURSEMENT 10,000 10,000 7,560.00 .00 .00 2,440.00 75.6% 52340 MEMBERSHIPS 57,000 57,000 53,572.80 .00 .00 3,427.20 94.0% 52400 MINOR EQUIPMENT 1,717,000 1,717,000 745,395.03 107,306.02 764,816.10 206,788.87 88.0% 295
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT

APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 52610 SUPPLIES SAFETY 95,000 95,000 48,245.12 8,322.51 26,481.56 20,273.32 78.7% 52900 MISC SUPPLIES 56,500 56,500 35,369.53 3,888.85 91,102.22 -69,971.75 223.8% 53000 SOFTWARE EXPENSE 65,000 65,000 48,561.76 1,235.20 18,240.30 -1,802.06 102.8% 53010 SERVICES PRINTING BINDING 6,500 6,500 671.44 10.46 .32 5,828.24 10.3% 53020 INTERNAL PHOTOCOPING COSTS 10,000 10,000 673.92 68.50 .00 9,326.08 6.7% 53110 SERVICES MEDICAL 4,500 4,500 95.00 .00 .00 4,405.00 2.1% 53200 PROF SERVICES - OTHER 3,783,000 3,519,622 1,645,565.57 189,870.56 993,085.87 880,970.56 75.0% 53220 SERVICES LEGAL SERVICES 0 0 354.00 .00 .00 -354.00 100.0% 53250 ADVERTISING 5,000 5,000 1,229.50 .00 .00 3,770.50 24.6% 53260 LEGAL ADVOCACY 45,000 45,000 21,428.50 1,658.00 15,017.00 8,554.50 81.0% 53420 TEST MONITOR COMPLIANCE 385,000 635,000 318,696.04 61,610.66 158,139.36 158,164.60 75.1% 54010 UTILITY EXPENSE-ELECTRIC 1,840,000 1,840,000 1,585,491.19 84,939.33 .00 254,508.81 86.2% 54020 UTILITY EXPENSE - GAS 200,000 200,000 8,688.49 718.69 53,549.26 137,762.25 31.1% 54030 UTILITY EXPENSE- WASTEWATER 15,000 15,000 11,004.84 1,576.60 .00 3,995.16 73.4% 54040 UTILITY EXPENSE WATER 160,000 160,000 165,667.75 15,486.76 .00 -5,667.75 103.5% 54050 UTIL EXP REFUSE AND DISPOSE 2,000,000 2,000,000 1,202,512.68 134,485.39 612,814.68 184,672.64 90.8% 54060 OTHER UTILITIES 0 0 369.92 .00 .00 -369.92 100.0% 54080 TELEPHONE CHGS 70,000 70,000 46,948.96 3,582.40 .00 23,051.04 67.1% 54090 UNLEADED FUEL 140,000 140,000 58,182.24 .00 81,817.76 .00 100.0% 54355 UTILITY RATE ASSIST CREDIT 75,000 75,000 .00 .00 .00 75,000.00 .0% 55020 EQUIPMENT MAINTENANCE 0 0 2,979.93 2,045.68 1,420.07 -4,400.00 100.0% 55030 VEHICLE MAINTENANCE 111,000 111,000 53,810.97 11,306.81 75,616.28 -18,427.25 116.6% 56040 CAPEX - MACHINERY/EQUIP 1,370,000 2,145,078 380,089.14 61,603.34 327,565.36 1,437,423.19 33.0% 57000 RENTALS & LEASES 510,000 570,000 266,873.92 49,557.14 114,137.89 188,988.19 66.8% 57110 TAXES AND FILING FEES 310,500 310,500 293,955.67 .00 250.00 16,294.33 94.8% 57200 BAD DEBT EXPENSE 50,000 50,000 -9,488.39 -91.22 .00 59,488.39 -19.0% 57500 PRINCIPAL PAYMENTS 6,120,000 6,120,000 .00 .00 .00 6,120,000.00 .0% 57510 INTEREST EXPENSE 3,311,500 3,311,500 620,416.43 .00 .00 2,691,083.57 18.7% 59100 CUSTOMER BILLING CHARGES 950,481 950,481 792,067.50 79,206.75 .00 158,413.50 83.3% 59200 IT & DATA PROCESSING CHGS 1,006,592 1,006,592 838,826.70 83,882.67 .00 167,765.30 83.3% 59300 LIABILITY INSURANCE CHGS 545,340 545,340 454,449.90 45,444.99 .00 90,890.10 83.3% 59400 TELEPHONE CHGS HIPC 48,490 48,490 40,408.30 4,040.83 .00 8,081.70 83.3% 59500 FLEET EQUIP MAINT ISF CHG 48,113 108,113 9,882.77 3,234.72 .00 98,230.23 9.1% 59600 INDIRECT PRORATED CST CHG 1,223,966 1,223,966 1,019,971.70 101,997.17 .00 203,994.30 83.3% 59700 FACILITY CHG MAINTENANCE 29,393 29,393 24,494.20 2,449.42 .00 4,898.80 83.3% 59800 TRANSFERS OUT - CIP 31,274,145 70,299,128 5,726,217.97 1,235,527.37 .00 64,572,909.84 8.1% 59900 TRANSFERS OUT - DEBT 32,191 32,191 7,528.70 .00 .00 24,662.30 23.4% 60200 CAPITAL ASSET OFFSET 0 0 -337,683.76 -212,374.38 .00 337,683.76 100.0% 60500 DEBT OFFSET 0 0 10,246,428.00 1,779,174.00 .00 -10,246,428.00 100.0% TOTAL WASTEWATER OPERATING FUND 73,686,974 113,593,657 36,897,568.13 4,869,133.36 4,214,274.36 72,481,814.01 36.2% 612 WASTEWATER CIP FUND
296
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT
612 WASTEWATER CIP FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 50000 SALARIES - REGULAR 0 0 106,572.11 16,693.06 .00 -106,572.11 100.0% 50200 OVERTIME WAGES 0 0 352.14 .00 .00 -352.14 100.0%
51000 CALPERS PENSION NORMAL COST 0 0 12,310.35 1,664.29 .00 -12,310.35 100.0% 51030 RETIREMENT ENHANCEMENT PLAN 0 0 1,065.69 166.92 .00 -1,065.69 100.0% 51160 CITY PAID EMPLOYEE BENEFITS 0 0 22,957.79 3,607.13 .00 -22,957.79 100.0% 51161 VAC/SICK ACCRUAL 0 0 2,309.17 361.37 .00 -2,309.17 100.0% 51210 RETIREE HEALTH INS PLAN 0 0 991.50 156.40 .00 -991.50 100.0% 53200 PROF SERVICES - OTHER 1,500,000 9,723,384 2,896,120.44 261,055.06 11,936,692.79 -5,109,428.94 152.5% 53270 CONSTRUCTION SERVICES 38,324,145 99,753,045 11,741,607.17 1,338,957.35 31,868,962.64 56,142,474.81 43.7% 56020 CAPEX - IMPRV OTH. THN BLDGS 0 16,548,631 .00 .00 33,645.24 16,514,985.76 .2% 56040 CAPEX - MACHINERY/EQUIP 0 1,151,300 .00 .00 .00 1,151,300.00 .0% 56050 CAPEX - INFRASTRUCTURE 3,800,000 7,927,162 1,317,950.00 172,700.00 4,034,475.00 2,574,737.00 67.5% 57110 TAXES AND FILING FEES 0 0 3,107.38 .00 .00 -3,107.38 100.0% 57800 FOR CONTINGENCIES 0 844,630 .00 .00 .00 844,630.00 .0% 59000 TRANSFERS OUT (LABOR) 0 4,124,607 115,704.74 5,440.78 .00 4,008,902.26 2.8% TOTAL WASTEWATER CIP FUND 43,624,145 140,072,759 16,221,048.48 1,800,802.36 47,873,775.67 75,977,934.76 45.8% 613 WASTEWATER CONNECTION FEE FUND
53200 PROF SERVICES - OTHER 0 68,312 .00 .00 .00 68,312.00 .0% 53700 DEVELOPER REIMBURSEMENTS 1,100,000 1,100,000 .00 .00 .00 1,100,000.00 .0% 57700 LOANS TO PROP OWNERS 0 52,168 .00 .00 .00 52,168.00 .0% 59600 INDIRECT PRORATED CST CHG 15,492 15,492 12,910.00 1,291.00 .00 2,582.00 83.3% 59800 TRANSFERS OUT - CIP 12,650,000 12,650,000 .00 .00 .00 12,650,000.00 .0% TOTAL WASTEWATER CONNECTION FEE F 13,765,492 13,885,972 12,910.00 1,291.00 .00 13,873,062.00 .1% 617 WASTEWATER BONDS/SRF LOANS
59800 TRANSFERS OUT - CIP 0 56,531,208 8,875,896.15 -1,235,527.37 .00 47,655,312.15 15.7% TOTAL WASTEWATER BONDS/SRF LOANS 0 56,531,208 8,875,896.15 -1,235,527.37 .00 47,655,312.15 15.7% 631 SOLID WASTE OPERATING FUND
50000 SALARIES - REGULAR 14,049,735 14,049,735 10,161,782.51 983,952.79 .00 3,887,952.49 72.3% 50100 SALARIES - TEMPORARY 56,461 56,461 136,750.46 9,606.37 .00 -80,289.46 242.2% 297
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT

APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 50200 OVERTIME WAGES 3,203,712 3,203,712 3,369,469.74 355,332.09 .00 -165,757.74 105.2% 50410 WORKERS COMP SALARY CONTINUE 0 0 5,297.23 .00 .00 -5,297.23 100.0% 51000 CALPERS PENSION NORMAL COST 1,400,758 1,400,758 972,360.96 97,972.16 .00 428,397.04 69.4% 51010 CALPERS PENSION UAL 2,290,418 2,290,418 1,908,681.70 190,868.17 .00 381,736.30 83.3% 51030 RETIREMENT ENHANCEMENT PLAN 133,350 133,350 204,815.43 19,585.31 .00 -71,465.43 153.6% 51040 EARLY RETIREMENT INCENTIVE 24,865 24,865 24,865.05 .00 .00 -.05 100.0% 51160 CITY PAID EMPLOYEE BENEFITS 4,329,579 4,329,579 3,029,543.01 304,675.91 .00 1,300,035.99 70.0% 51161 VAC/SICK ACCRUAL 304,178 304,178 238,003.38 23,372.78 .00 66,174.62 78.2% 51210 RETIREE HEALTH INS PLAN 60,224 60,224 55,124.39 5,567.46 .00 5,099.61 91.5% 51300 WORKERS COMPENSATION 461,362 461,362 384,468.40 38,446.84 .00 76,893.60 83.3% 51400 AUTO ALLOWANCE 1,050 1,050 819.34 80.78 .00 230.66 78.0% 51420 TOOL AND EQUIPMENT ALLOWANCE 20,900 20,900 15,375.00 .00 .00 5,525.00 73.6% 52000 POSTAGE 13,000 13,000 3,365.80 142.77 .00 9,634.20 25.9% 52110 REPAIR PARTS 190,000 190,000 151,269.82 34,821.00 26,035.07 12,695.11 93.3% 52200 BROCHURES & PUBLICATIONS 495 495 .00 .00 .00 495.00 .0% 52300 UNIFORMS 200,000 200,000 110,409.50 13,641.72 32,498.58 57,091.92 71.5% 52310 TRAINING-WORKSHOP-MTGS 30,000 30,000 12,323.41 .00 20,000.00 -2,323.41 107.7% 52330 EDUCATION REIMBURSEMENT 6,500 6,500 .00 .00 .00 6,500.00 .0% 52340 MEMBERSHIPS 10,000 10,000 4,930.00 790.00 .00 5,070.00 49.3% 52400 MINOR EQUIPMENT 1,433,445 1,458,445 777,892.47 29,701.65 528,982.83 151,569.70 89.6% 52510 PUBLIC OUTREACH 7,000 7,000 255.62 255.62 160.00 6,584.38 5.9% 52610 SUPPLIES SAFETY 84,000 84,000 53,166.27 6,267.44 30,495.93 337.80 99.6% 52900 MISC SUPPLIES 37,000 37,000 19,841.26 341.39 3,738.78 13,419.96 63.7% 53001 SOFTWARE SUBSCRIPTION 0 0 31,155.48 .00 .00 -31,155.48 100.0% 53020 INTERNAL PHOTOCOPING COSTS 6,691 6,691 1,676.10 450.25 .00 5,014.90 25.1% 53200 PROF SERVICES - OTHER 1,797,812 1,608,027 779,361.82 93,463.24 655,671.69 172,993.68 89.2% 53250 ADVERTISING 89,500 89,500 35,812.27 8,408.87 22,031.03 31,656.70 64.6% 53260 LEGAL ADVOCACY 15,000 15,000 9,104.00 1,660.00 2,448.00 3,448.00 77.0% 53500 BANK CHARGES 37,180 37,180 41,954.34 .00 8,045.66 -12,820.00 134.5% 54010 UTILITY EXPENSE-ELECTRIC 160,000 160,000 113,554.21 9,706.60 .00 46,445.79 71.0% 54020 UTILITY EXPENSE - GAS 2,600 2,600 2,572.54 413.75 .00 27.46 98.9% 54030 UTILITY EXPENSE- WASTEWATER 2,000 2,000 1,499.68 163.83 .00 500.32 75.0% 54040 UTILITY EXPENSE WATER 18,000 18,000 13,690.05 1,424.82 .00 4,309.95 76.1% 54050 UTIL EXP REFUSE AND DISPOSE 10,750,000 10,750,000 7,348,898.08 791,708.92 2,657,206.55 743,895.37 93.1% 54080 TELEPHONE CHGS 55,000 69,785 37,280.53 5,712.77 .00 32,504.28 53.4% 54090 UNLEADED FUEL 245,000 245,000 133,233.86 18,381.22 264,646.05 -152,879.91 162.4% 54200 RECYCLES BUY BACK 1,100,000 1,100,000 446,584.47 32,685.15 10,000.00 643,415.53 41.5% 54300 GREENWASTE PROCESSING 1,400,000 1,400,000 658,086.90 185,832.99 1,105,202.91 -363,289.81 125.9% 54355 UTILITY RATE ASSIST CREDIT 80,500 80,500 .00 .00 .00 80,500.00 .0% 54400 SUPP WASTE HAULING 1,500,000 1,500,000 749,773.31 136,490.90 550,226.69 200,000.00 86.7% 55010 BUILDING MAINT & REPAIR 150,000 150,000 16,882.11 16,882.11 6,860.26 126,257.63 15.8% 55030 VEHICLE MAINTENANCE 250,000 250,000 164,563.24 14,968.40 133,770.97 -48,334.21 119.3% 56030 CAPEX - VEHICLES 1,046,815 2,068,098 .00 .00 304,686.77 1,763,411.23 14.7% 56040 CAPEX - MACHINERY/EQUIP 764,250 1,389,954 .00 .00 185,000.00 1,204,953.72 13.3% 298
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT

APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 57000 RENTALS & LEASES 1,226,541 1,376,541 1,013,435.14 128,096.33 422,500.03 -59,394.17 104.3% 57110 TAXES AND FILING FEES 75,000 75,000 39,150.79 2,014.89 .00 35,849.21 52.2% 57200 BAD DEBT EXPENSE 30,000 30,000 -16,519.72 -79.93 .00 46,519.72 -55.1% 57500 PRINCIPAL PAYMENTS 2,001,650 2,001,650 1,260,412.23 1.00 .00 741,237.77 63.0% 57510 INTEREST EXPENSE 101,800 101,800 57,832.08 .00 .00 43,967.92 56.8% 59000 TRANSFERS OUT (LABOR) 20,000 20,000 .00 .00 .00 20,000.00 .0% 59010 INFRASTRUCTURE USE FEE 2,048,468 0 .00 .00 .00 .00 .0% 59100 CUSTOMER BILLING CHARGES 1,176,939 1,176,939 980,782.50 98,078.25 .00 196,156.50 83.3% 59200 IT & DATA PROCESSING CHGS 2,161,241 2,161,241 1,801,034.10 180,103.41 .00 360,206.90 83.3% 59300 LIABILITY INSURANCE CHGS 889,562 889,562 741,301.80 74,130.18 .00 148,260.20 83.3% 59400 TELEPHONE CHGS HIPC 57,579 57,579 47,982.50 4,798.25 .00 9,596.50 83.3% 59500 FLEET EQUIP MAINT ISF CHG 4,246,983 4,246,983 3,143,443.75 373,375.02 .00 1,103,539.25 74.0% 59600 INDIRECT PRORATED CST CHG 1,951,914 1,951,914 1,626,594.90 162,659.49 .00 325,319.10 83.3% 59700 FACILITY CHG MAINTENANCE 166,747 166,747 138,955.90 13,895.59 .00 27,791.10 83.3% 59800 TRANSFERS OUT - CIP 5,460,000 9,888,505 .00 .00 .00 9,888,505.20 .0% 59900 TRANSFERS OUT - DEBT 81,047 81,047 18,955.46 .00 .00 62,091.54 23.4% 60500 DEBT OFFSET 0 0 -1,004,347.53 .00 .00 1,004,347.53 100.0% TOTAL SOLID WASTE OPERATING FUND 69,513,851 73,540,875 42,075,507.64 4,470,848.55 6,970,207.80 24,495,159.48 66.7% 632 SOLID WASTE CIP FUND
53200 PROF SERVICES - OTHER 4,710,000 5,264,174 10,877.46 10,877.46 360,447.54 4,892,849.18 7.1% 53270 CONSTRUCTION SERVICES 750,000 4,114,153 .00 .00 1,067,693.74 3,046,459.06 26.0% 56010 CAPEX - BUILDINGS 0 200,000 .00 .00 .00 200,000.00 .0% 56040 CAPEX - MACHINERY/EQUIP 0 189,312 .00 .00 .00 189,311.95 .0% 57800 FOR CONTINGENCIES 0 252,500 .00 .00 .00 252,500.00 .0% 59000 TRANSFERS OUT (LABOR) 0 164,010 9,857.18 2,904.20 .00 154,152.63 6.0% TOTAL SOLID WASTE CIP FUND 5,460,000 10,184,149 20,734.64 13,781.66 1,428,141.28 8,735,272.82 14.2% 634 SOLID WASTE DEVELOPER FEE FUND
56030 CAPEX - VEHICLES 0 1,018,780 .00 .00 1,018,780.00 .00 100.0% TOTAL SOLID WASTE DEVELOPER FEE F 0 1,018,780 .00 .00 1,018,780.00 .00 100.0% 638 SOLID WASTE SEC - CONT PREV FU
299
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT
638 SOLID WASTE SEC - CONT PREV FU APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 53200 PROF SERVICES - OTHER 220,000 220,000 166,680.58 34,266.59 33,398.40 19,921.02 90.9% 59800 TRANSFERS OUT - CIP 0 295,644 6,952.98 .00 .00 288,690.56 2.4% TOTAL SOLID WASTE SEC - CONT PREV 220,000 515,644 173,633.56 34,266.59 33,398.40 308,611.58 40.2% 641 PERFORMING ARTS CENTER FUND
54010 UTILITY EXPENSE-ELECTRIC 74,160 74,160 115,871.55 6,964.79 .00 -41,711.55 156.2% 54020 UTILITY EXPENSE - GAS 8,000 8,000 7,533.41 919.09 .00 466.59 94.2% 54030 UTILITY EXPENSE- WASTEWATER 4,726 4,726 2,717.47 325.87 .00 2,008.53 57.5% 54040 UTILITY EXPENSE WATER 10,808 10,808 11,863.50 1,555.03 .00 -1,055.50 109.8% 54050 UTIL EXP REFUSE AND DISPOSE 21,977 21,977 32,069.90 3,161.32 .00 -10,092.90 145.9% 54060 OTHER UTILITIES 11,969 11,969 .00 .00 .00 11,969.00 .0% 55010 BUILDING MAINT & REPAIR 123,600 123,600 123,231.48 274.86 .00 368.52 99.7% 57110 TAXES AND FILING FEES 200 200 .00 .00 .00 200.00 .0% 59400 TELEPHONE CHGS HIPC 9,137 9,137 7,614.20 761.42 .00 1,522.80 83.3% 59600 INDIRECT PRORATED CST CHG 6,762 6,762 5,635.00 563.50 .00 1,127.00 83.3% TOTAL PERFORMING ARTS CENTER FUND 271,339 271,339 306,536.51 14,525.88 .00 -35,197.51 113.0% 651 GOLF COURSE OPERATING FUND
50000 SALARIES - REGULAR 28,672 28,672 17,650.67 1,688.38 .00 11,021.33 61.6% 51000 CALPERS PENSION NORMAL COST 2,859 2,859 1,627.77 168.34 .00 1,231.23 56.9% 51010 CALPERS PENSION UAL 1,819 1,819 1,515.80 151.58 .00 303.20 83.3% 51030 RETIREMENT ENHANCEMENT PLAN 0 0 167.68 16.54 .00 -167.68 100.0% 51160 CITY PAID EMPLOYEE BENEFITS 4,646 4,646 2,345.04 242.16 .00 2,300.96 50.5% 51161 VAC/SICK ACCRUAL 621 621 383.06 36.56 .00 237.94 61.7% 51210 RETIREE HEALTH INS PLAN 0 0 168.02 16.88 .00 -168.02 100.0% 51300 WORKERS COMPENSATION 1,409 1,409 1,174.20 117.42 .00 234.80 83.3% 52400 MINOR EQUIPMENT 347,800 347,800 140,459.15 .00 .00 207,340.85 40.4% 53020 INTERNAL PHOTOCOPING COSTS 0 700 79.88 12.61 .00 620.12 11.4% 53200 PROF SERVICES - OTHER 4,750,687 4,813,863 1,626,825.02 5,108.43 102,912.84 3,084,125.14 35.9% 53210 SERVICES AUDIT 31,485 0 .00 .00 .00 .00 .0%
53500 BANK CHARGES 165,056 165,056 20,999.74 9,535.68 .00 144,056.26 12.7% 54010 UTILITY EXPENSE-ELECTRIC 234,000 234,000 130,304.06 .00 .00 103,695.94 55.7% 54040 UTILITY EXPENSE WATER 430,000 430,000 145,300.05 .00 .00 284,699.95 33.8% 54050 UTIL EXP REFUSE AND DISPOSE 15,000 15,000 6,378.61 .00 .00 8,621.39 42.5% 54070 INTERNET CHARGES 12,894 12,894 5,033.42 .00 .00 7,860.58 39.0% 54080 TELEPHONE CHGS 8,800 8,800 .00 .00 .00 8,800.00 .0% 300
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT

APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 55030 VEHICLE MAINTENANCE 35,052 0 .00 .00 .00 .00 .0%
56040 CAPEX - MACHINERY/EQUIP 0 1,120,000 .00 .00 .00 1,120,000.00 .0% 57110 TAXES AND FILING FEES 24,502 27,163 27,163.00 .00 .00 .00 100.0% 57500 PRINCIPAL PAYMENTS 153,456 153,456 153,455.50 .00 .00 .50 100.0% 57510 INTEREST EXPENSE 5,885 5,885 5,884.53 .00 .00 .47 100.0% 58100 GENERAL LIABILITY INSURANCE 126,000 126,000 33,175.75 .00 .00 92,824.25 26.3% 59200 IT & DATA PROCESSING CHGS 1,726 1,726 1,438.30 143.83 .00 287.70 83.3% 59300 LIABILITY INSURANCE CHGS 2,123 2,123 1,769.20 176.92 .00 353.80 83.3% 59400 TELEPHONE CHGS HIPC 13,436 13,436 11,196.70 1,119.67 .00 2,239.30 83.3% 59600 INDIRECT PRORATED CST CHG 58,968 58,968 49,140.00 4,914.00 .00 9,828.00 83.3% 59800 TRANSFERS OUT - CIP 0 3,340,475 827,803.20 .00 .00 2,512,671.87 24.8% 60300 INTERFUND ADVANCE OFFSET 0 0 -153,455.50 .00 .00 153,455.50 100.0% TOTAL GOLF COURSE OPERATING FUND 6,456,896 10,917,371 3,057,982.85 23,449.00 102,912.84 7,756,475.38 29.0% 652 GOLF COURSE CIP FUND
53200 PROF SERVICES - OTHER 0 117,795 22,751.02 1,553.69 40,122.07 54,922.14 53.4% 53270 CONSTRUCTION SERVICES 0 333,000 .00 .00 .00 333,000.00 .0% 56010 CAPEX - BUILDINGS 0 1,710,000 727,431.85 39,655.85 133,466.70 849,101.45 50.3% 59000 TRANSFERS OUT (LABOR) 0 64,680 18,269.87 .00 .00 46,409.97 28.2% TOTAL GOLF COURSE CIP FUND 0 2,225,475 768,452.74 41,209.54 173,588.77 1,283,433.56 42.3% 701 PUBLIC LIAB & PROP INSUR ISF
50000 SALARIES - REGULAR 186,198 186,198 110,649.97 13,887.05 .00 75,548.03 59.4% 51000 CALPERS PENSION NORMAL COST 18,564 18,564 10,412.92 1,384.54 .00 8,151.08 56.1% 51010 CALPERS PENSION UAL 18,796 18,796 15,663.30 1,566.33 .00 3,132.70 83.3% 51030 RETIREMENT ENHANCEMENT PLAN 4,091 4,091 1,373.68 173.29 .00 2,717.32 33.6% 51160 CITY PAID EMPLOYEE BENEFITS 39,345 39,345 18,074.85 1,646.40 .00 21,270.15 45.9% 51161 VAC/SICK ACCRUAL 4,031 4,031 2,416.90 324.32 .00 1,614.10 60.0% 51210 RETIREE HEALTH INS PLAN 0 0 653.11 70.90 .00 -653.11 100.0% 51300 WORKERS COMPENSATION 6,239 6,239 5,199.20 519.92 .00 1,039.80 83.3% 51400 AUTO ALLOWANCE 210 210 163.91 16.16 .00 46.09 78.1% 52000 POSTAGE 33 33 .00 .00 .00 33.00 .0%
52200 BROCHURES & PUBLICATIONS 275 275 .00 .00 .00 275.00 .0% 52310 TRAINING-WORKSHOP-MTGS 500 500 .00 .00 .00 500.00 .0% 52320 MILEAGE REIMBURSEMENTS 300 300 .00 .00 .00 300.00 .0% 52400 MINOR EQUIPMENT 700 700 .00 .00 .00 700.00 .0%
301
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT

APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 52900 MISC SUPPLIES 325 325 .00 .00 .00 325.00 .0%
53010 SERVICES PRINTING BINDING 600 600 .00 .00 .00 600.00 .0% 53200 PROF SERVICES - OTHER 270,000 270,000 214,082.52 18,289.50 53,146.16 2,771.32 99.0% 53220 SERVICES LEGAL SERVICES 15,113 15,113 1,755.00 .00 760.00 12,598.00 16.6% 58050 LOSS CONTROL ACTIVITIES 110,000 110,000 300.00 .00 .00 109,700.00 .3% 58200 PHYSICAL DMG INS NON AUTO 2,000,000 1,850,000 1,772,451.00 .00 .00 77,549.00 95.8% 58300 EXCESS LIABILITY INS 4,586,000 4,186,000 4,040,706.00 .00 .00 145,294.00 96.5% 58400 LIABILITY CLAIMS EXPENSE 5,135,346 8,185,346 6,055,106.79 394,360.24 .00 2,130,239.21 74.0% 58500 WORKERS COMP CLAIMS 4,324 4,324 .00 .00 .00 4,324.00 .0% 59200 IT & DATA PROCESSING CHGS 17,831 17,831 14,859.20 1,485.92 .00 2,971.80 83.3% 59300 LIABILITY INSURANCE CHGS 17,248 17,248 14,373.30 1,437.33 .00 2,874.70 83.3% 59400 TELEPHONE CHGS HIPC 1,480 1,480 1,233.30 123.33 .00 246.70 83.3% 59600 INDIRECT PRORATED CST CHG 175,883 175,883 146,569.20 14,656.92 .00 29,313.80 83.3% TOTAL PUBLIC LIAB & PROP INSUR IS 12,613,432 15,113,432 12,426,044.15 449,942.15 53,906.16 2,633,481.69 82.6% 702 WORKERS COMP INSUR ISF
50000 SALARIES - REGULAR 478,846 478,846 258,830.02 27,252.98 .00 220,015.98 54.1% 51000 CALPERS PENSION NORMAL COST 47,741 47,741 24,649.66 2,717.13 .00 23,091.34 51.6% 51010 CALPERS PENSION UAL 47,901 47,901 39,917.50 3,991.75 .00 7,983.50 83.3% 51030 RETIREMENT ENHANCEMENT PLAN 3,273 3,273 2,800.37 306.38 .00 472.63 85.6% 51160 CITY PAID EMPLOYEE BENEFITS 85,348 85,348 47,145.61 5,172.59 .00 38,202.39 55.2% 51161 VAC/SICK ACCRUAL 10,367 10,367 5,525.56 613.62 .00 4,841.44 53.3% 51210 RETIREE HEALTH INS PLAN 1,944 1,944 3,777.03 406.58 .00 -1,833.03 194.3% 51300 WORKERS COMPENSATION 15,466 15,466 12,888.30 1,288.83 .00 2,577.70 83.3% 51400 AUTO ALLOWANCE 210 210 163.91 16.16 .00 46.09 78.1% 52400 MINOR EQUIPMENT 65 65 .00 .00 .00 65.00 .0%
52900 MISC SUPPLIES 950 950 185.07 .00 354.95 409.98 56.8% 53020 INTERNAL PHOTOCOPING COSTS 200 200 .00 .00 .00 200.00 .0% 53200 PROF SERVICES - OTHER 360,000 360,000 220,980.46 24,663.92 96,536.08 42,483.46 88.2% 54080 TELEPHONE CHGS 0 0 921.93 92.18 .00 -921.93 100.0% 57110 TAXES AND FILING FEES 475,000 475,000 104,446.88 .00 .00 370,553.12 22.0% 58050 LOSS CONTROL ACTIVITIES 175,000 175,000 24,973.62 1,145.95 52,750.05 97,276.33 44.4% 58300 EXCESS LIABILITY INS 800,000 800,000 723,238.00 .00 .00 76,762.00 90.4% 58500 WORKERS COMP CLAIMS 7,219,457 7,219,457 5,098,286.95 460,612.13 .00 2,121,170.05 70.6% 59200 IT & DATA PROCESSING CHGS 45,440 45,440 37,866.70 3,786.67 .00 7,573.30 83.3% 59300 LIABILITY INSURANCE CHGS 42,758 42,758 35,631.70 3,563.17 .00 7,126.30 83.3% 59400 TELEPHONE CHGS HIPC 987 987 822.50 82.25 .00 164.50 83.3% 59600 INDIRECT PRORATED CST CHG 168,226 168,226 140,188.30 14,018.83 .00 28,037.70 83.3% TOTAL WORKERS COMP INSUR ISF 9,979,179 9,979,179 6,783,240.07 549,731.12 149,641.08 3,046,297.85 69.5% 725 CUSTOMER BILLING OPS ISF
302
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT
725 CUSTOMER BILLING OPS ISF APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 50000 SALARIES - REGULAR 1,104,824 1,104,824 768,116.54 67,926.16 .00 336,707.46 69.5% 50100 SALARIES - TEMPORARY 0 0 24,458.36 3,588.00 .00 -24,458.36 100.0% 50200 OVERTIME WAGES 0 0 1,603.62 188.49 .00 -1,603.62 100.0% 51000 CALPERS PENSION NORMAL COST 110,151 110,151 72,257.29 6,778.37 .00 37,893.71 65.6% 51010 CALPERS PENSION UAL 168,504 168,504 140,420.00 14,042.00 .00 28,084.00 83.3% 51030 RETIREMENT ENHANCEMENT PLAN 2,661 2,661 14,642.34 1,446.30 .00 -11,981.34 550.3% 51160 CITY PAID EMPLOYEE BENEFITS 297,235 297,235 165,413.84 13,738.16 .00 131,821.16 55.7% 51161 VAC/SICK ACCRUAL 23,920 23,920 17,185.48 1,597.82 .00 6,734.52 71.8% 51210 RETIREE HEALTH INS PLAN 7,124 7,124 7,773.57 750.50 .00 -649.57 109.1% 51300 WORKERS COMPENSATION 38,031 38,031 31,692.50 3,169.25 .00 6,338.50 83.3% 52000 POSTAGE 328,208 328,208 219,758.10 23,222.58 114,086.43 -5,636.53 101.7% 52310 TRAINING-WORKSHOP-MTGS 1,000 1,000 .00 .00 .00 1,000.00 .0% 52330 EDUCATION REIMBURSEMENT 2,000 2,000 .00 .00 .00 2,000.00 .0% 52400 MINOR EQUIPMENT 0 0 .00 .00 1,587.00 -1,587.00 100.0% 52620 SUPPLIES OTHER 165 165 .00 .00 .00 165.00 .0%
52900 MISC SUPPLIES 6,000 6,000 2,896.62 627.16 2,523.38 580.00 90.3% 53010 SERVICES PRINTING BINDING 74,258 74,258 56,333.59 9,178.87 26,374.26 -8,449.85 111.4% 53020 INTERNAL PHOTOCOPING COSTS 4,815 4,815 1,123.06 238.42 .00 3,691.94 23.3% 53200 PROF SERVICES - OTHER 68,959 68,959 32,118.20 148.96 3,823.65 33,017.15 52.1% 53500 BANK CHARGES 462,164 462,164 71,439.49 .00 202,805.01 187,919.50 59.3% 54080 TELEPHONE CHGS 551 551 747.34 80.09 .00 -196.34 135.6% 55020 EQUIPMENT MAINTENANCE 2,982 2,982 .00 .00 .00 2,982.00 .0% 57300 LEASE PMT CAP GROWTH FEES 28,391 28,391 5,092.39 .00 .00 23,298.61 17.9% 59200 IT & DATA PROCESSING CHGS 159,847 159,847 133,205.90 13,320.59 .00 26,641.10 83.3% 59300 LIABILITY INSURANCE CHGS 105,138 105,138 87,615.00 8,761.50 .00 17,523.00 83.3% 59400 TELEPHONE CHGS HIPC 9,387 9,387 7,822.50 782.25 .00 1,564.50 83.3% 59600 INDIRECT PRORATED CST CHG 178,110 178,110 148,425.00 14,842.50 .00 29,685.00 83.3% 59700 FACILITY CHG MAINTENANCE 60,379 60,379 50,315.80 5,031.58 .00 10,063.20 83.3% TOTAL CUSTOMER BILLING OPS ISF 3,244,804 3,244,804 2,060,456.53 189,459.55 351,199.73 833,147.74 74.3% 731 INFORMATION TECHNOLOGY ISF
50000 SALARIES - REGULAR 5,230,441 5,230,441 3,219,428.24 314,172.10 .00 2,011,012.76 61.6% 50100 SALARIES - TEMPORARY 65,420 65,420 50,600.00 13,100.00 .00 14,820.00 77.3% 50200 OVERTIME WAGES 54,666 54,666 81,599.27 12,959.12 .00 -26,933.27 149.3% 51000 CALPERS PENSION NORMAL COST 521,474 521,474 302,496.80 31,044.39 .00 218,977.20 58.0% 51010 CALPERS PENSION UAL 509,334 509,334 424,445.10 42,444.51 .00 84,888.90 83.3% 51030 RETIREMENT ENHANCEMENT PLAN 14,403 14,403 55,688.57 5,573.86 .00 -41,285.57 386.6% 51160 CITY PAID EMPLOYEE BENEFITS 1,073,690 1,073,690 576,958.69 58,275.38 .00 496,731.31 53.7% 51161 VAC/SICK ACCRUAL 113,239 113,239 69,511.78 7,013.00 .00 43,727.22 61.4% 303
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT

APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 51210 RETIREE HEALTH INS PLAN 14,247 14,247 31,927.29 3,379.10 .00 -17,680.29 224.1% 51300 WORKERS COMPENSATION 184,702 184,702 153,918.40 15,391.84 .00 30,783.60 83.3% 51400 AUTO ALLOWANCE 4,200 4,200 3,276.95 323.08 .00 923.05 78.0% 52310 TRAINING-WORKSHOP-MTGS 30,000 30,000 2,661.28 .00 .00 27,338.72 8.9% 52340 MEMBERSHIPS 0 0 1,000.00 .00 .00 -1,000.00 100.0% 52400 MINOR EQUIPMENT 1,244,503 1,244,503 440,840.03 8,421.30 550,230.39 253,432.58 79.6% 52900 MISC SUPPLIES 227,000 227,000 7,402.35 208.63 1,511.81 218,085.84 3.9% 53000 SOFTWARE EXPENSE 0 0 .00 .00 6,415.24 -6,415.24 100.0% 53001 SOFTWARE SUBSCRIPTION 5,036,390 5,036,390 3,151,856.81 25,180.30 716,689.49 1,167,843.70 76.8% 53020 INTERNAL PHOTOCOPING COSTS 18,746 18,746 85,045.72 84,864.40 .00 -66,299.72 453.7% 53200 PROF SERVICES - OTHER 4,219,344 4,219,344 1,198,697.11 111,226.32 1,224,136.47 1,796,510.42 57.4% 53290 OUTSIDE SERVICES 0 0 .00 .00 198,114.92 -198,114.92 100.0% 54070 INTERNET CHARGES 123,540 123,540 111,569.47 9,568.83 7,579.20 4,391.33 96.4% 54080 TELEPHONE CHGS 637,259 637,259 403,316.97 66,579.37 11,570.96 222,371.07 65.1% 57000 RENTALS & LEASES 0 0 17,586.60 1,758.66 3,517.32 -21,103.92 100.0% 59300 LIABILITY INSURANCE CHGS 510,613 510,613 425,510.80 42,551.08 .00 85,102.20 83.3% 59500 FLEET EQUIP MAINT ISF CHG 4,774 4,774 2,591.04 317.35 .00 2,182.96 54.3% 59600 INDIRECT PRORATED CST CHG 376,136 376,136 313,446.60 31,344.66 .00 62,689.40 83.3% 59700 FACILITY CHG MAINTENANCE 193,009 193,009 160,840.80 16,084.08 .00 32,168.20 83.3% 59800 TRANSFERS OUT - CIP 0 289,103 .00 .00 .00 289,103.36 .0% TOTAL INFORMATION TECHNOLOGY ISF 20,407,130 20,696,233 11,292,216.67 901,781.36 2,719,765.80 6,684,250.89 67.7% 732 IT CAPITAL
53200 PROF SERVICES - OTHER 0 189,270 .00 .00 .00 189,270.00 .0% 56050 CAPEX - INFRASTRUCTURE 0 99,833 .00 .00 .00 99,833.36 .0% TOTAL IT CAPITAL 0 289,103 .00 .00 .00 289,103.36 .0%
735 FACILITIES MAINTENANCE ISF
50000 SALARIES - REGULAR 2,862,129 2,769,272 2,114,437.87 208,141.07 .00 654,834.16 76.4% 50100 SALARIES - TEMPORARY 32,000 32,000 24,187.09 2,786.63 .00 7,812.91 75.6% 50200 OVERTIME WAGES 80,000 80,000 46,810.16 4,878.21 .00 33,189.84 58.5% 51000 CALPERS PENSION NORMAL COST 285,354 276,468 202,054.58 20,626.18 .00 74,413.17 73.1% 51005 CALPERS PENS CARMAN NORMAL CO 0 0 166.21 .00 .00 -166.21 100.0% 51010 CALPERS PENSION UAL 434,627 434,627 362,189.20 36,218.92 .00 72,437.80 83.3% 51030 RETIREMENT ENHANCEMENT PLAN 47,344 47,344 61,466.83 5,896.10 .00 -14,122.83 129.8% 51160 CITY PAID EMPLOYEE BENEFITS 821,357 789,644 561,178.78 55,582.07 .00 228,464.72 71.1% 304
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT

APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 51161 VAC/SICK ACCRUAL 61,965 61,965 49,243.79 4,932.56 .00 12,721.21 79.5% 51210 RETIREE HEALTH INS PLAN 23,314 23,314 22,205.01 2,245.74 .00 1,108.99 95.2% 51300 WORKERS COMPENSATION 181,157 181,157 150,964.20 15,096.42 .00 30,192.80 83.3% 51400 AUTO ALLOWANCE 210 210 163.91 16.16 .00 46.09 78.1% 52300 UNIFORMS 12,000 12,000 13,332.39 1,600.23 5,712.72 -7,045.11 158.7% 52310 TRAINING-WORKSHOP-MTGS 5,000 5,000 15,811.33 6,477.88 397.12 -11,208.45 324.2% 52340 MEMBERSHIPS 0 0 1,074.20 .00 .00 -1,074.20 100.0% 52400 MINOR EQUIPMENT 0 0 -929.21 -178.25 4,890.60 -3,961.39 100.0% 52600 SUPPLIES CUSTODIAL 80,000 80,000 48,314.28 18,137.06 15,135.72 16,550.00 79.3% 52610 SUPPLIES SAFETY 5,800 5,800 4,182.42 1,963.76 2,000.03 -382.45 106.6% 52900 MISC SUPPLIES 407,116 407,116 240,587.68 39,919.06 162,896.82 3,631.50 99.1% 53020 INTERNAL PHOTOCOPING COSTS 7,200 7,200 762.98 .00 .00 6,437.02 10.6% 53200 PROF SERVICES - OTHER 1,375,549 1,249,438 746,950.58 114,142.05 403,715.98 98,771.90 92.1% 54010 UTILITY EXPENSE-ELECTRIC 770,487 770,487 595,146.87 52,998.26 .00 175,340.13 77.2% 54020 UTILITY EXPENSE - GAS 65,945 65,945 55,531.98 5,158.85 .00 10,413.02 84.2% 54030 UTILITY EXPENSE- WASTEWATER 11,851 11,851 11,453.07 803.55 .00 397.93 96.6% 54040 UTILITY EXPENSE WATER 31,190 31,190 38,814.62 3,442.37 .00 -7,624.62 124.4% 54050 UTIL EXP REFUSE AND DISPOSE 87,000 87,000 60,691.91 3,737.88 .00 26,308.09 69.8% 54080 TELEPHONE CHGS 20,487 20,487 16,701.14 1,698.30 .00 3,785.86 81.5% 56040 CAPEX - MACHINERY/EQUIP 0 193,567 .00 .00 193,567.25 .00 100.0% 57000 RENTALS & LEASES 185,000 251,000 177,665.60 28,934.74 61,957.38 11,377.02 95.5% 57110 TAXES AND FILING FEES 6,000 6,000 1,023.00 .00 .00 4,977.00 17.1% 59200 IT & DATA PROCESSING CHGS 412,300 412,300 343,583.30 34,358.33 .00 68,716.70 83.3% 59300 LIABILITY INSURANCE CHGS 229,283 229,283 191,069.20 19,106.92 .00 38,213.80 83.3% 59400 TELEPHONE CHGS HIPC 26,701 26,701 22,250.80 2,225.08 .00 4,450.20 83.3% 59500 FLEET EQUIP MAINT ISF CHG 76,581 76,581 88,252.58 7,697.49 .00 -11,671.58 115.2% 59600 INDIRECT PRORATED CST CHG 309,328 309,328 257,773.30 25,777.33 .00 51,554.70 83.3% 59800 TRANSFERS OUT - CIP 1,200,000 2,250,000 27,765.89 .00 .00 2,222,234.11 1.2% TOTAL FACILITIES MAINTENANCE ISF 10,154,275 11,204,275 6,552,877.54 724,420.95 850,273.62 3,801,123.83 66.1% 736 FACILITIES CAPITAL
56050 CAPEX - INFRASTRUCTURE 1,200,000 1,200,000 27,765.89 .00 .00 1,172,234.11 2.3% TOTAL FACILITIES CAPITAL 1,200,000 1,200,000 27,765.89 .00 .00 1,172,234.11 2.3% 741 FLEET SERVICES ISF
50000 SALARIES - REGULAR 1,393,056 1,312,056 1,056,883.77 109,206.80 .00 255,172.23 80.6% 305
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT

APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 50100 SALARIES - TEMPORARY 35,000 35,000 39,753.17 1,920.00 .00 -4,753.17 113.6% 50200 OVERTIME WAGES 25,000 25,000 22,211.34 603.33 .00 2,788.66 88.8% 51000 CALPERS PENSION NORMAL COST 138,888 130,888 102,698.10 10,739.74 .00 28,189.90 78.5% 51010 CALPERS PENSION UAL 190,996 190,996 159,163.30 15,916.33 .00 31,832.70 83.3% 51030 RETIREMENT ENHANCEMENT PLAN 15,198 15,198 27,610.85 2,736.84 .00 -12,412.85 181.7% 51160 CITY PAID EMPLOYEE BENEFITS 321,937 303,937 231,661.34 24,637.03 .00 72,275.66 76.2% 51161 VAC/SICK ACCRUAL 30,160 30,160 24,853.16 2,611.40 .00 5,306.84 82.4% 51210 RETIREE HEALTH INS PLAN 22,018 22,018 17,629.37 1,807.83 .00 4,388.63 80.1% 51300 WORKERS COMPENSATION 78,679 78,679 65,565.80 6,556.58 .00 13,113.20 83.3% 51400 AUTO ALLOWANCE 210 210 163.91 16.16 .00 46.09 78.1% 51420 TOOL AND EQUIPMENT ALLOWANCE 7,700 7,700 7,175.00 .00 .00 525.00 93.2% 52000 POSTAGE 120 120 24.27 .00 .00 95.73 20.2%
52110 REPAIR PARTS 1,230,900 1,230,900 920,491.97 84,513.46 189,779.83 120,628.20 90.2% 52300 UNIFORMS 30,000 30,000 17,575.94 4,109.06 11,899.57 524.49 98.3% 52310 TRAINING-WORKSHOP-MTGS 27,000 27,000 24,397.45 3,323.00 6,808.33 -4,205.78 115.6% 52400 MINOR EQUIPMENT 10,000 10,000 7,469.03 .00 14,525.35 -11,994.38 219.9% 52610 SUPPLIES SAFETY 0 0 215.22 .00 .00 -215.22 100.0% 52900 MISC SUPPLIES 28,000 28,000 40,616.65 4,726.25 26,431.56 -39,048.21 239.5% 53000 SOFTWARE EXPENSE 48,000 48,000 58,454.35 798.00 .00 -10,454.35 121.8% 53020 INTERNAL PHOTOCOPING COSTS 1,400 1,400 203.02 35.53 .00 1,196.98 14.5% 53200 PROF SERVICES - OTHER 684,725 724,725 365,353.98 39,985.37 163,359.38 196,011.64 73.0% 54080 TELEPHONE CHGS 5,716 5,716 4,952.15 474.23 .00 763.85 86.6% 54090 UNLEADED FUEL 1,498,000 1,443,000 947,594.14 130,433.94 446,288.81 49,117.05 96.6% 54091 COMPRESSED NATURAL GAS 623,000 623,000 433,531.34 44,972.51 240,875.76 -51,407.10 108.3% 54092 DIESEL FUEL 1,515,000 1,435,000 902,700.47 134,633.41 402,199.01 130,100.52 90.9% 55020 EQUIPMENT MAINTENANCE 18,000 18,000 13,363.15 .00 22,046.55 -17,409.70 196.7% 55030 VEHICLE MAINTENANCE 778,000 975,000 651,946.21 88,084.72 452,699.56 -129,645.77 113.3% 55040 LUBRICANT 152,000 152,000 138,367.45 17,504.44 1,842.67 11,789.88 92.2% 55050 TIRES 364,000 364,000 259,659.77 26,295.00 74,919.77 29,420.46 91.9% 56030 CAPEX - VEHICLES 102,000 57,000 .00 .00 .00 57,000.00 .0% 57000 RENTALS & LEASES 30,000 75,000 16,899.97 2,034.82 15,550.03 42,550.00 43.3% 57110 TAXES AND FILING FEES 9,000 14,000 7,281.66 90.00 .00 6,718.34 52.0% 59200 IT & DATA PROCESSING CHGS 192,691 192,691 160,575.80 16,057.58 .00 32,115.20 83.3% 59300 LIABILITY INSURANCE CHGS 108,156 108,156 90,130.00 9,013.00 .00 18,026.00 83.3% 59400 TELEPHONE CHGS HIPC 10,331 10,331 8,609.20 860.92 .00 1,721.80 83.3% 59600 INDIRECT PRORATED CST CHG 372,099 372,099 310,082.50 31,008.25 .00 62,016.50 83.3% 59700 FACILITY CHG MAINTENANCE 446,781 446,781 372,317.50 37,231.75 .00 74,463.50 83.3% 60220 CAPITAL OFFSET - GAIN/LOSS 0 0 1,486.23 1,486.23 .00 -1,486.23 100.0% 60400 DEPRECIATION EXPENSE 0 0 371.56 371.56 .00 -371.56 100.0% TOTAL FLEET SERVICES ISF 10,543,761 10,543,761 7,510,040.09 854,795.07 2,069,226.18 964,494.73 90.9% 742 FLEET REPLACEMENT FUND
306
City of Oxnard

YEAR-TO-DATE BUDGET REPORT
Report generated: 05/27/2026 16:00
User: jim.costello
Program ID: glytdbud

EXPENSES - APRIL 2026
FOR 2026 10

ORIGINAL REVISED AVAILABLE PCT
742 FLEET REPLACEMENT FUND APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 56040 CAPEX - MACHINERY/EQUIP 0 541,382 .00 .00 .00 541,382.41 .0% 57000 RENTALS & LEASES 0 0 57,290.00 .00 216.51 -57,506.51 100.0% 59800 TRANSFERS OUT - CIP 0 15,389 15,389.00 .00 .00 .00 100.0% TOTAL FLEET REPLACEMENT FUND 0 556,771 72,679.00 .00 216.51 483,875.90 13.1% 801 COFA DEBT SERVICE FUND
57500 PRINCIPAL PAYMENTS 5,107,623 5,107,623 428,756.02 .00 .00 4,678,866.98 8.4% 57510 INTEREST EXPENSE 2,225,324 2,225,324 1,116,629.77 .00 .00 1,108,694.23 50.2% TOTAL COFA DEBT SERVICE FUND 7,332,947 7,332,947 1,545,385.79 .00 .00 5,787,561.21 21.1% 850 RIVERPARK JPA FUND
53200 PROF SERVICES - OTHER 0 191,094 .00 .00 .00 191,094.00 .0% 56020 CAPEX - IMPRV OTH. THN BLDGS 0 577,002 .00 .00 .00 577,001.96 .0% TOTAL RIVERPARK JPA FUND 0 768,096 .00 .00 .00 768,095.96 .0% 991 GOVERNMENTAL CAPITAL ASSETS FD
60200 CAPITAL ASSET OFFSET 0 0 -1,214,791.92 -119,796.19 .00 1,214,791.92 100.0% 60400 DEPRECIATION EXPENSE 0 0 1,562.12 1,562.12 .00 -1,562.12 100.0% 60550 LOAN OFFSET 0 0 -2,346,614.47 77,909.44 .00 2,346,614.47 100.0% TOTAL GOVERNMENTAL CAPITAL ASSETS 0 0 -3,559,844.27 -40,324.63 .00 3,559,844.27 100.0% 996 GOVERNMENTAL DEBT SERVICE FUND
57510 INTEREST EXPENSE 0 0 -377,610.56 .00 .00 377,610.56 100.0% 60500 DEBT OFFSET 0 0 -2,572,683.60 .00 .00 2,572,683.60 100.0% TOTAL GOVERNMENTAL DEBT SERVICE F 0 0 -2,950,294.16 .00 .00 2,950,294.16 100.0% GRAND TOTAL 782,268,747************ 533,704,240.91 43,174,103.09 185,094,563.51 865,197,751.55 45.4% ** END OF REPORT - Generated by James Costello **
307

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE '101 'GENERAL FUND 0000 NO SUBFUND 'Asset 16,093,262.39 121,654,609.32 'Fund Balance (16,495,512.89) (114,638,887.63)
'Liability 402,250.50 (7,015,721.69)
'104 'HALF CENT SALES TAX - MEAS O 0000 NO SUBFUND 'Asset 1,044,391.99 38,578,040.42 'Fund Balance (1,079,368.66) (36,984,027.90)
'Liability 34,976.67 (1,594,012.52)
'105 'STREET MAINTENANCE (IUF) FUND 0000 NO SUBFUND 'Asset 0.00 1,336.94 'Fund Balance 0.00 (1,336.93)
'Liability 0.00 (0.01)
'114 'STORM WATER MANAGEMENT FUND 0000 NO SUBFUND 'Asset (167,262.23) 459,313.40 'Fund Balance 190,229.12 (408,834.19)
'Liability (22,966.89) (50,479.21)
'119 'PUBLIC SAFETY RETIREMENT FUND 0000 NO SUBFUND 'Asset 7,940,402.49 8,290,461.58 'Fund Balance (7,940,402.49) (8,291,425.83)
'Liability 0.00 964.25
'120 'MAINT ASSMNT DIST 2000 SPECIAL DISTRICTS ADMIN 'Asset 463,449.93 (740,993.60) 'Fund Balance (465,518.89) 743,372.19
'Liability 2,068.96 (2,378.59)
2030 LMD 03 - RIVER RIDGE 'Asset 7,873.84 89,996.21
'Fund Balance (7,346.02) (88,356.50)
'Liability (527.82) (1,639.71)
2100 LMD 10 - COUNTRY CLUB 'Asset 2,635.31 26,453.98
'Fund Balance (2,970.93) (26,280.11)
'Liability 335.62 (173.87)
2110 LMD 11 - ST. TROPAZ 'Asset 2,486.28 3,241.15
'Fund Balance (2,703.98) (3,241.15)
'Liability 217.70 0.00
2120 LMD 12 - STANDARD PACIFIC 'Asset 3,564.34 31,713.14 'Fund Balance (3,925.01) (31,389.07)
'Liability 360.67 (324.07)

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
308

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'120 'MAINT ASSMNT DIST 2130 LMD 13 - LE VILLAGE 'Asset 2,288.06 29,003.22 'Fund Balance (1,936.88) (28,278.53)
'Liability (351.18) (724.69)
2140 LMD 14 - CALIFORNIA COVE 'Asset 12,226.71 53,313.28 'Fund Balance (4,799.10) (45,683.04)
'Liability (7,427.61) (7,630.24)
2160 LMD 16 - CALIFORNIA LIGHTHOUSE 'Asset 6,450.61 15,907.62 'Fund Balance (5,135.41) (14,486.33)
'Liability (1,315.20) (1,421.29)
2230 LMD 23 - GREYSTONE 'Asset 1,292.71 7,299.77
'Fund Balance (1,064.21) (7,032.79)
'Liability (228.50) (266.98)
2240 LMD 24 - VINEYARDS 'Asset 5,159.58 27,168.42
'Fund Balance 282.20 (21,519.59)
'Liability (5,441.78) (5,648.83)
2250 LMD 25 - THE POINTE 'Asset 6,643.08 22,319.52
'Fund Balance (6,032.27) (21,472.40)
'Liability (610.81) (847.12)
2270 LMD 27- ROSE ISLAND 'Asset 6,589.99 21,703.30
'Fund Balance (5,888.41) (20,763.15)
'Liability (701.58) (940.15)
2280 LMD 28 - HARBORSIDE 'Asset 19,186.50 77,786.56
'Fund Balance (17,071.95) (75,203.10)
'Liability (2,114.55) (2,583.46)
2300 LMD 30 - HAAS AUTOMATION 'Asset 11,007.00 60,959.03 'Fund Balance (8,606.99) (58,559.02)
'Liability (2,400.01) (2,400.01)
2310 LMD 31 - RANCHO DE LA ROSA 'Asset 34,431.75 70,873.57 'Fund Balance (32,899.64) (68,475.75)
'Liability (1,532.11) (2,397.82)
309

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'120 'MAINT ASSMNT DIST 2320 LMD 32 - OAK PARK 'Asset 5,476.44 36,523.09 'Fund Balance (5,014.41) (35,753.00)
'Liability (462.03) (770.09)
2330 LMD 33 - EL PASEO 'Asset 18,914.59 95,038.15
'Fund Balance (17,870.75) (93,726.89)
'Liability (1,043.84) (1,311.26)
2340 LMD 34 - SUNRISE PT/SUNSET CV 'Asset 30,263.82 88,725.49 'Fund Balance (28,583.48) (86,480.75)
'Liability (1,680.34) (2,244.74)
2360 LMD 36 - V ST CRUZ/V CARMEL 'Asset 47,260.07 157,226.70 'Fund Balance (42,528.44) (151,129.55)
'Liability (4,731.63) (6,097.15)
2370 LMD 37 - PACIFIC BREEZE 'Asset (6,940.25) 97,902.42 'Fund Balance 7,450.77 (97,317.17)
'Liability (510.52) (585.25)
2380 LMD 38 - ALDEA DEL MAR 'Asset 34,528.76 97,843.80
'Fund Balance (34,746.23) (97,533.56)
'Liability 217.47 (310.24)
2390 LMD 39 - EL SUENO PROMESA 'Asset 46,764.24 192,561.50 'Fund Balance (42,747.83) (185,812.07)
'Liability (4,016.41) (6,749.43)
2391 LMD 39- D.R. HORTON 'Asset (5,730.20) 8,127.30
'Fund Balance 7,360.61 (6,108.30)
'Liability (1,630.41) (2,019.00)
2400 LMD 40 - CANTADA 'Asset 7,924.94 91,046.55
'Fund Balance (6,149.74) (89,066.69)
'Liability (1,775.20) (1,979.86)
2410 LMD 41 - PACIFIC COVE 'Asset 9,979.15 42,822.60
'Fund Balance (9,947.10) (42,551.98)
'Liability (32.05) (270.62)
310

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'120 'MAINT ASSMNT DIST 2420 LMD 42 - CANTABRIA/CORONADO 'Asset 38,556.10 219,820.34 'Fund Balance (15,591.59) (196,122.38)
'Liability (22,964.51) (23,697.96)
2430 LMD 43 - GREENBELT 'Asset 42,133.09 210,660.14
'Fund Balance (39,920.83) (207,049.08)
'Liability (2,212.26) (3,611.06)
2460 LMD 46 - DAILY RANCH 'Asset 87,491.80 128,191.22
'Fund Balance (79,687.13) (120,136.55)
'Liability (7,804.67) (8,054.67)
2470 LMD 47 - SYCAMORE PLACE 'Asset 6,608.59 12,530.79
'Fund Balance (2,465.68) (8,387.88)
'Liability (4,142.91) (4,142.91)
2490 LMD 49 - CAMERON RANCH 'Asset 9,896.36 15,353.96
'Fund Balance (9,697.90) (15,155.50)
'Liability (198.46) (198.46)
2500 LMD 50 - PV SENIOR HOUSING 'Asset (1,071.28) 41,286.05 'Fund Balance 15,007.60 (27,349.73)
'Liability (13,936.32) (13,936.32)
2510 LMD 51 - PFEILER 'Asset 27,554.18 185,966.11
'Fund Balance (20,971.64) (179,383.57)
'Liability (6,582.54) (6,582.54)
2520 LMD 52 - WINGFIELD 'Asset 474.29 198,307.27
'Fund Balance (235.14) (198,068.12)
'Liability (239.15) (239.15)
2530 LMD 53 - HUFF COURT 'Asset 1,496.14 2,522.23
'Fund Balance (1,496.14) (2,522.23)
2540 LMD 54 - MEADOWCREST 'Asset (40,483.93) 35,728.24
'Fund Balance 3,016.40 (35,559.77)
'Liability 37,467.53 (168.47)
2550 LMD 55 - WINGFIELD WEST 'Asset 12,619.20 48,776.91 311

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'120 'MAINT ASSMNT DIST 2550 LMD 55 - WINGFIELD WEST 'Fund Balance (11,603.52) (47,261.23) 'Liability (1,015.68) (1,515.68)
2580 LMD 58 - WESTWIND 'Asset (2,921.32) 42,348.05
'Fund Balance 3,886.59 (41,382.78)
'Liability (965.27) (965.27)
2600 LMD 60 - ARTISAN 'Asset 14,397.70 86,497.17
'Fund Balance (11,480.45) (83,579.92)
'Liability (2,917.25) (2,917.25)
3040 LMD 04 - MNDLY BAY/BEACH MAIN 'Asset 13,321.77 73,408.24 'Fund Balance (13,082.61) (72,734.03)
'Liability (239.16) (674.21)
4010 WATERWAYS 01- MANDALAY BAY 'Asset 41,407.89 424,961.57 'Fund Balance (79,284.13) (410,368.15)
'Liability 37,876.24 (14,593.42)
4020 WATERWAYS 02- HARBOR ISLAND 'Asset (9,204.05) 36,419.45 'Fund Balance 10,316.37 (35,307.13)
'Liability (1,112.32) (1,112.32)
6020 CFD 02 - WESTPORT 'Asset 32,443.22 1,244,086.20
'Fund Balance (28,097.28) (1,236,161.78)
'Liability (4,345.94) (7,924.42)
6040 CFD 04 - SEABRIDGE 'Asset 316,305.15 4,075,009.01
'Fund Balance (259,336.49) (4,014,382.61)
'Liability (56,968.66) (60,626.40)
6050 CFD 05 - RIVERPARK 'Asset 1,630,207.79 4,467,237.80 'Fund Balance (1,715,474.41) (4,428,798.39)
'Liability 85,266.62 (38,439.41)
6060 CFD 09 - NORTHSHORE MANDALAY 'Fund Balance 0.00 0.00 6070 CFD 07- WAGON WHEEL 'Asset (19,357.08) (112,355.51) 'Fund Balance 19,357.08 112,355.51
312

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'120 'MAINT ASSMNT DIST 6080 CFD 08 - SAKIOKA FARMS 'Asset 254,529.04 933,010.09 'Fund Balance (254,529.04) (933,010.09)
6090 CFD 09 - NSHORE AT MANDALAY 'Asset (9,600.40) 515,344.08 'Fund Balance 9,600.40 (515,344.08)
'181 'STATE GAS TAX FUND 0000 NO SUBFUND 'Asset 94,576.68 363,243.07 'Fund Balance (71,425.56) (313,579.57)
'Liability (23,151.12) (49,663.50)
'182 'TRAFFIC SAFETY FUND 0000 NO SUBFUND 'Asset (31,346.60) (58,141.76) 'Fund Balance 31,346.60 58,141.77
'Liability 0.00 (0.01)
'185 'ROAD MAINT & REHAB ACT FUND 0000 NO SUBFUND 'Asset 365,329.71 6,393,291.59 'Fund Balance (367,083.46) (6,388,941.59)
'Liability 1,753.75 (4,350.00)
'191 'ASSET SEIZURE FUND - FED 0000 NO SUBFUND 'Asset (12,141.73) 1,898,573.04 'Fund Balance 479.66 (1,898,573.04)
'Liability 11,662.07 0.00
'192 'ASSET SEIZURE FUND - STATE 0000 NO SUBFUND 'Asset 0.00 206,607.56 'Fund Balance 0.00 (206,607.56)
'200 'FEDERAL GRANTS FUND 0000 NO SUBFUND 'Asset 520,951.58 (182,712.55) 'Fund Balance (447,162.16) 262,204.27
'Liability (73,789.42) (79,491.72)
'201 'CDBG FUND 0000 NO SUBFUND 'Asset 962,942.86 4,123,052.30 'Fund Balance (1,791,551.25) (588,071.31)
'Liability 828,608.39 (3,534,980.99)
'202 'HOME FUND 0000 NO SUBFUND 'Asset 19,456.01 8,561,841.11 'Fund Balance (20,601.27) (31,846.80)
'Liability 1,145.26 (8,529,994.31)
'203 'EMERGENCY SHELTER FUND 0000 NO SUBFUND 'Asset (9,249.83) (37,485.74) 'Fund Balance 80.83 37,485.74
'Liability 9,169.00 0.00
313

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'203 'EMERGENCY SHELTER FUND
'204 'ARPA 0000 NO SUBFUND 'Asset 0.00 817,464.32
'Fund Balance 0.00 (806,641.61)
'Liability 0.00 (10,822.71)
'210 'STATE & LOCAL GRANTS FUND 0000 NO SUBFUND 'Asset 569,037.28 5,151,161.88 'Fund Balance (1,349,752.52) 3,781,795.44
'Liability 780,715.24 (8,932,957.32)
'212 'TRANSPORT DEV ACT (TDA) FUND 9030 TDA ARTICLE 3 'Asset (67.33) 160,637.86 'Fund Balance 67.33 (160,637.86)
9040 TDA ARTICLE 4 'Asset (75,150.11) 1,507,122.36
'Fund Balance 73,012.79 58,570.36
'Liability 2,137.32 (1,565,692.72)
9080 TDA ARTICLE 8A 'Asset 0.00 13,434.02
'Fund Balance 0.00 (13,434.02)
'220 'STATE HOUSING (LHTFP) GRANT 0000 NO SUBFUND 'Asset 0.00 1,384,295.96 'Fund Balance 0.00 (884,295.96)
'Liability 0.00 (500,000.00)
'230 'STATE TRAFFIC CONG RELIEF FUND 0000 NO SUBFUND 'Asset 0.00 18,007.08 'Fund Balance 0.00 (18,007.08)
'301 'CAPITAL OUTLAY FUND 0000 NO SUBFUND 'Asset (3,479,727.76) 355,508.06 'Fund Balance 4,612,266.76 3,401,495.79
'Liability (1,132,539.00) (3,757,003.85)
'311 'PEG FEES FUND 0000 NO SUBFUND 'Asset 0.00 5,918,956.59 'Fund Balance 0.00 (5,918,956.59)
'313 '2022 LEASE PURCH EQUIP FUND 0000 NO SUBFUND 'Asset 1.61 33,043.26 'Fund Balance (1.61) (33,043.26)
'314 '2014 LEASE REV BOND FUND 0000 NO SUBFUND 'Asset 0.00 1,083,733.37 'Fund Balance 0.00 (1,083,733.37)
'315 '2006 TAB HERO/SW/ORMOND FUND 0000 NO SUBFUND 'Asset 0.00 238,773.62 314

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'315 '2006 TAB HERO/SW/ORMOND FUND 0000 NO SUBFUND 'Fund Balance 0.00 (238,773.62) '316 '2019A LEASE REV BOND FUND 0000 NO SUBFUND 'Asset 0.00 0.32 'Fund Balance 0.00 (0.32)
'320 'LOST PUBLIC SECTOR REV FUND 0000 NO SUBFUND 'Asset (85,231.62) 23,977,145.89 'Fund Balance 36,785.34 (23,969,150.77)
'Liability 48,446.28 (7,995.12)
'350 'DEVELOPMENT IMPACT FEES FUND 8010 PARK FEES - QUIMBY RESERVE 'Fund Balance 0.00 0.01 'Liability 0.00 (0.01)
8020 PARKS DEVELOPMENT FEES 'Asset 19,120.35 2,261,717.35 'Fund Balance (19,120.35) (2,261,717.35)
8030 STORM DRAIN FACILITY FEE 'Asset 9,183.35 11,641,301.71 'Fund Balance (9,183.35) (11,641,301.71)
8040 CIRCULATION SYS IMPROV FEES 'Asset 55,843.73 26,557,711.79 'Fund Balance (55,843.73) (26,557,582.72)
'Liability 0.00 (129.07)
8050 CAP GROWTH FEES-RESIDENTIAL 'Asset 30,325.96 1,807,678.30 'Fund Balance (30,325.96) (1,807,678.30)
8055 MOBILITY FEE 'Asset 17,260.76 726,037.64
'Fund Balance (17,260.76) (726,037.64)
8060 CAP GROWTH FEES-NONRESIDENTIAL 'Asset (202.92) 3,442,452.96 'Fund Balance 202.92 (3,442,452.96)
8070 UTILITY UNDERGROUNDING IN LIEU 'Asset 4,197.32 2,012,112.13 'Fund Balance (4,197.32) (2,012,112.13)
8080 PUBLIC ART PROGRAM FEE 'Asset 1,844.18 1,572,911.91 'Fund Balance (1,844.18) (1,572,911.90)
'Liability 0.00 (0.01)
'351 'QUIMBY FUND 8111 QUIMBY FEE - 5 POINTS NORTH 'Asset 0.00 1,432,539.21 'Fund Balance 0.00 (1,432,539.21)
315

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'351 'QUIMBY FUND
8112 QUIMBY FEE - BRYCE CNYN SO 'Asset 0.00 5,294.96
'Fund Balance 0.00 (5,294.96)
8113 QUIMBY FEE - CABRILLO 'Asset 0.00 171,783.33
'Fund Balance 0.00 (171,783.33)
8114 QUIMBY FEE - CAL-GISLER 'Asset 0.00 1,253.37
'Fund Balance 0.00 (1,253.37)
8115 QUIMBY FEE - CARRIAGE SQUARE 'Asset 0.00 423,236.17 'Fund Balance 0.00 (423,236.17)
8116 QUIMBY FEE - CYPRESS 'Asset 0.00 43,109.24
'Fund Balance 0.00 (43,109.24)
8117 QUIMBY FEE - EAST VILLAGE 'Asset 0.00 752,886.91
'Fund Balance 0.00 (752,886.91)
8118 QUIMBY FEE - EL RIO 'Asset 0.00 15,867.03
'Fund Balance 0.00 (15,867.03)
8119 QUIMBY FEE - EL RIO WEST 'Asset 0.00 332,178.61
'Fund Balance 0.00 (332,178.61)
8120 QUIMBY FEE - FREMONT SOUTH 'Asset 0.00 273,913.92
'Fund Balance 0.00 (273,913.92)
8121 QUIMBY FEE - HOBSON PARK EAST 'Asset 0.00 488,139.25 'Fund Balance 0.00 (488,139.25)
8122 QUIMBY FEE - LA COLONIA 'Asset 0.00 7,921.78
'Fund Balance 0.00 (7,921.78)
8123 QUIMBY FEE - MAR VISTA 'Asset 0.00 561,656.01
'Fund Balance 0.00 (561,656.01)
8124 QUIMBY FEE - MARINA WEST 'Asset 0.00 3,101.51
'Fund Balance 0.00 (3,101.51)
316

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'351 'QUIMBY FUND 8125 QUIMBY FEE - ORCHARD 'Asset 0.00 232,748.09 'Fund Balance 0.00 (232,748.09)
8126 QUIMBY FEE - OXNARD DUNES 'Asset 0.00 730,352.33
'Fund Balance 0.00 (730,352.33)
8127 QUIMBY FEE - OXNARD SHORES 'Asset 0.00 101,291.24
'Fund Balance 0.00 (101,291.24)
8128 QUIMBY FEE - PACIFIC AVE CMCRL 'Asset 0.00 384,155.30 'Fund Balance 0.00 (384,155.30)
8129 QUIMBY FEE - RIO LINDO 'Asset 0.00 170,873.24
'Fund Balance 0.00 (170,873.24)
8130 QUIMBY FEE - ROSE PARK 'Asset 0.00 1,718.94
'Fund Balance 0.00 (1,718.94)
8131 QUIMBY FEE - SEA VIEW ESTATES 'Asset 0.00 2,370,196.19 'Fund Balance 0.00 (2,370,196.19)
8132 QUIMBY FEE - SOUTH BANK 'Asset 0.00 59,446.16
'Fund Balance 0.00 (59,446.16)
8133 QUIMBY FEE - SOUTHWIND 'Asset 0.00 174,547.07
'Fund Balance 0.00 (174,547.07)
8134 QUIMBY FEE - VIA MARINA 'Asset 0.00 1,614,770.10
'Fund Balance 0.00 (1,614,770.10)
8135 QUIMBY FEE - WILSON 'Asset 0.00 802,671.63
'Fund Balance 0.00 (802,671.63)
8136 QUIMBY FEE - WINDSOR NORTH 'Asset 0.00 38,896.86
'Fund Balance 0.00 (38,896.86)
'360 'OTH. DEVPT FEES FUND 7010 AIR POLLUTION BUYDOWN FEE 'Asset (139.08) 219,970.45 'Fund Balance 139.08 (219,970.45)
7020 CUPA OPERATING PROGRAM 'Asset (74,187.44) 1,944,430.60 317

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'360 'OTH. DEVPT FEES FUND 7020 CUPA OPERATING PROGRAM 'Fund Balance 77,096.55 (1,941,131.48) 'Liability (2,909.11) (3,299.12)
7030 CUPA CAPITAL PROGRAM 'Asset 0.00 745,818.04
'Fund Balance 0.00 (745,818.04)
7040 AFFORDABLE RENTAL HOUSING 'Asset 0.00 1,445,330.86 'Fund Balance 0.00 (145,330.86)
'Liability 0.00 (1,300,000.00)
7050 HOUSING IN LIEU - FEES 'Asset 15,717.50 15,984,810.10 'Fund Balance (23,593.64) (2,344,794.21)
'Liability 7,876.14 (13,640,015.89)
7060 HOUSING IN LIEU - CITY 'Asset 0.00 1,132,689.32
'Fund Balance 0.00 (482,689.32)
'Liability 0.00 (650,000.00)
'420 'HOUSING SUC AGCY FUND 0000 NO SUBFUND 'Asset (2,474.91) 36,213,712.96 'Fund Balance 324.91 (2,780,326.90)
'Liability 2,150.00 (33,433,386.06)
'429 'CDC SUCCESSOR AGENCY FUND 0000 NO SUBFUND 'Asset (153,850.00) 10,801,694.30 'Fund Balance (2,458,709.44) 8,461,607.05
'Liability 2,612,559.44 (19,263,301.35)
'481 'DOWNTOWN IMPROVEMENT DISTRICT 0000 NO SUBFUND 'Asset (420.00) 4,739,720.60 'Fund Balance 420.00 (4,679,720.59)
'Liability 0.00 (60,000.01)
'500 'BOND ASSESSMENT DISTRICTS 5000 CFD 2000-3 'Asset 228,220.69 6,134,004.27 'Fund Balance (228,220.69) (2,653,939.37)
'Liability 0.00 (3,480,064.90)
5050 ASSESSMENT DISTRICT 2000-1 'Asset (3,043.17) 86,834.58 'Fund Balance 3,043.17 (86,834.58)
5060 RICE/101 INTER ASSESS DIST 'Asset 386,559.12 6,342,741.96 'Fund Balance (386,559.12) (726,580.06)
'Liability 0.00 (5,616,161.90)
318

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'500 'BOND ASSESSMENT DISTRICTS
5070 CFD 03-SEABRIDGE BONDED 'Asset 818,819.71 18,588,992.15 'Fund Balance (818,819.71) (1,953,992.15)
'Liability 0.00 (16,635,000.00)
5100 CFD-01 - WESTPORT BONDED 'Asset 264,285.52 6,014,939.96 'Fund Balance (264,285.52) (778,862.35)
'Liability 0.00 (5,236,077.61)
'541 'DEVELOPER/OTHER DEPOSITS FUND 0000 NO SUBFUND 'Asset 56,479.75 8,693,476.29 'Fund Balance (3,098.75) (7,344,206.58)
'Liability (53,381.00) (1,349,269.71)
'542 'PAYROLL CLEARING FUND 0000 NO SUBFUND 'Asset (2,533,429.99) 571,262.26 'Fund Balance 123,927.16 3,221,011.93
'Liability 2,409,502.83 (3,792,274.19)
'545 'HOUSING AUTHORITY PAYROLL FUND 0000 NO SUBFUND 'Asset (2,864.66) 282,056.23 'Fund Balance 2,864.66 (282,919.21)
'Liability 0.00 862.98
'551 'OPD PROPERTY ROOM FUND 0000 NO SUBFUND 'Asset 0.00 365,748.19 'Fund Balance 0.00 (279,686.23)
'Liability 0.00 (86,061.96)
'561 'OXNARD DOWNTOWN MGT DIST FUND 0000 NO SUBFUND 'Asset 169,462.41 367,108.43 'Fund Balance (169,462.41) (367,108.43)
'571 'CONTRIBUTIONS TRUST FUND 0000 NO SUBFUND 'Asset (1,718.92) 3,111,365.02 'Fund Balance 5,099.82 (2,677,857.62)
'Liability (3,380.90) (433,507.40)
'586 'ENHANCED RETIREMENT PLAN FUND 0000 NO SUBFUND 'Asset 0.00 129,412,913.00 'Fund Balance 0.00 (129,412,913.00)
'601 'WATER OPERATING FUND 0000 NO SUBFUND 'Asset 1,705,738.15 310,395,687.58 'Fund Balance (1,399,204.37) (139,000,482.24)
'Liability (306,533.78) (171,395,205.34)
'602 'WATER CIP FUND 0000 NO SUBFUND 'Asset (177,779.95) 59,992.89 319

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'602 'WATER CIP FUND 0000 NO SUBFUND 'Fund Balance 135,152.75 127,836.25 'Liability 42,627.20 (187,829.14)
'603 'WATER DEVLPMT IMPACT FEES FUND 0000 NO SUBFUND 'Asset 23,584.58 21,909,753.05 'Fund Balance (23,584.58) (21,909,753.05)
'605 'WATER CAP FACILITY FUND 0000 NO SUBFUND 'Asset 2,884.75 1,996,186.70 'Fund Balance (2,884.75) (2,004,481.30)
'Liability 0.00 8,294.60
'606 'WATER RESOURCE FEE FUND 0000 NO SUBFUND 'Asset (129.75) 2,187,868.05 'Fund Balance 129.75 (2,187,868.05)
'607 'WATER BONDS/WIFIA LOANS 0000 NO SUBFUND 'Fund Balance 0.00 0.00 '608 'WATER SECURITY-CONT PREV FUND 0000 NO SUBFUND 'Asset (431.00) 412,613.47 'Fund Balance 430.73 343,589.45
'Liability 0.27 (756,202.92)
'609 'WATER BOND 2021A REV BOND FUND 0000 NO SUBFUND 'Asset (69,133.52) 1,484,448.46 'Fund Balance 0.00 (1,404,579.12)
'Liability 69,133.52 (79,869.34)
'611 'WASTEWATER OPERATING FUND 0000 NO SUBFUND 'Asset 156,245.39 350,772,737.18 'Fund Balance 1,608,786.33 (227,132,315.40)
'Liability (1,765,031.72) (123,640,421.78)
'612 'WASTEWATER CIP FUND 0000 NO SUBFUND 'Asset (1,266,775.85) 2,686,162.69 'Fund Balance 1,800,802.36 1,800,802.36
'Liability (534,026.51) (4,486,965.05)
'613 'WASTEWATER CONNECTION FEE FUND 0000 NO SUBFUND 'Asset 43,614.42 19,929,146.38 'Fund Balance (43,614.42) (19,929,146.38)
'617 'WASTEWATER BONDS/SRF LOANS 0000 NO SUBFUND 'Asset 3,014,701.37 (9,811,363.37) 'Fund Balance (3,014,701.37) 9,811,363.37
'628 'WASTEWATER SEC-CONT PREV FUND 0000 NO SUBFUND 'Asset 0.00 1,080,938.18 'Fund Balance 0.00 (1,080,938.18)
320

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'631 'SOLID WASTE OPERATING FUND 0000 NO SUBFUND 'Asset (467,376.85) 69,955,303.30 'Fund Balance (360,485.68) (28,933,390.91)
'Liability 827,862.53 (41,021,912.39)
'632 'SOLID WASTE CIP FUND 0000 NO SUBFUND 'Asset (2,904.20) (2,904.20) 'Fund Balance 13,781.66 13,781.66
'Liability (10,877.46) (10,877.46)
'634 'SOLID WASTE DEVELOPER FEE FUND 0000 NO SUBFUND 'Asset 4,618.98 1,050,291.01 'Fund Balance (4,618.98) (1,050,291.01)
'638 'SOLID WASTE SEC - CONT PREV FU 0000 NO SUBFUND 'Asset (34,653.70) 806,737.02 'Fund Balance 34,265.51 (790,221.30)
'Liability 388.19 (16,515.72)
'641 'PERFORMING ARTS CENTER FUND 0000 NO SUBFUND 'Asset (21,382.25) 572,005.31 'Fund Balance 14,525.88 (567,945.95)
'Liability 6,856.37 (4,059.36)
'651 'GOLF COURSE OPERATING FUND 0000 NO SUBFUND 'Asset 465,420.08 51,816,871.88 'Fund Balance (490,700.82) (51,732,286.87)
'Liability 25,280.74 (84,585.01)
'652 'GOLF COURSE CIP FUND 0000 NO SUBFUND 'Asset (3,603.69) 32,835.11 'Fund Balance 41,209.54 41,209.54
'Liability (37,605.85) (74,044.65)
'701 'PUBLIC LIAB & PROP INSUR ISF 0000 NO SUBFUND 'Asset 869,807.37 750,667.23 'Fund Balance (594,807.32) 11,491,148.45
'Liability (275,000.05) (12,241,815.68)
'702 'WORKERS COMP INSUR ISF 0000 NO SUBFUND 'Asset 122,973.06 26,935,785.76 'Fund Balance (232,327.57) 17,036,060.02
'Liability 109,354.51 (43,971,845.78)
'725 'CUSTOMER BILLING OPS ISF 0000 NO SUBFUND 'Asset 74,438.21 3,355,161.65 'Fund Balance (76,335.03) (793,072.08)
'Liability 1,896.82 (2,562,089.57)
'731 'INFORMATION TECHNOLOGY ISF 0000 NO SUBFUND 'Asset 438,996.79 17,920,220.22 321

FUND FUND DESCRIPTION SUBFUND SUBFUND DESCRIPTION ACCOUNT TYPE NET CHANGE ACCOUNT BALANCE

CITY OF OXNARD BALANCE SHEET REPORT
Apr-26
'731 'INFORMATION TECHNOLOGY ISF 0000 NO SUBFUND 'Fund Balance (486,374.01) (8,428,532.06) 'Liability 47,377.22 (9,491,688.16)
'732 'IT CAPITAL 0000 NO SUBFUND 'Fund Balance 0.00 0.00 '735 'FACILITIES MAINTENANCE ISF 0000 NO SUBFUND 'Asset 121,417.45 6,399,682.52 'Fund Balance (16,448.57) 1,457,713.00
'Liability (104,968.88) (7,857,395.52)
'736 'FACILITIES CAPITAL 0000 NO SUBFUND 'Fund Balance 0.00 0.00 '741 'FLEET SERVICES ISF 0000 NO SUBFUND 'Asset 81,705.54 2,230,627.32 'Fund Balance (55,533.53) 2,691,880.07
'Liability (26,172.01) (4,922,507.39)
'742 'FLEET REPLACEMENT FUND 0000 NO SUBFUND 'Asset 0.00 517,923.57 'Fund Balance 0.00 (517,923.57)
'801 'COFA DEBT SERVICE FUND 0000 NO SUBFUND 'Asset 0.00 8,163.47 'Fund Balance 0.00 (8,163.47)
'850 'RIVERPARK JPA FUND 0000 NO SUBFUND 'Asset 0.00 877,318.30 'Fund Balance 0.00 (877,318.30)
'991 'GOVERNMENTAL CAPITAL ASSETS FD 0000 NO SUBFUND 'Asset 118,234.07 2,154,894,862.47 'Fund Balance (40,324.63) (1,868,154,546.42)
'Liability (77,909.44) (286,740,316.05)
'996 'GOVERNMENTAL DEBT SERVICE FUND 0000 NO SUBFUND 'Asset 0.00 19,395,072.74 'Fund Balance 0.00 60,234,334.65
'Liability 0.00 (79,629,407.39)
'999 'TREASURY FUND 0000 NO SUBFUND 'Asset 33,174,360.49 537,351,601.95 'Liability (33,174,360.49) (537,351,601.95)
(blank) (blank) (blank) (blank) (blank)
#N/A (blank)
Grand Total 0.00 (0.00)
322
323

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.7
DATE: June 16, 2026
TO: Housing Authority
FROM: Brenda Lopez, Housing Director, (805) 385-8092, [email protected] SUBJECT: Oxnard Housing Authority’s Monthly Investment Report.

RECOMMENDATION
That the Oxnard Housing Authority Board of Commissioners receive and file the monthly investment report for the period ending April 2026.
(This item did not originate in Committee.)

BACKGROUND
The Oxnard Housing Authority’s (OHA) invests funds in compliance with California Government Code Section 53600 et seq., and the OHA’s Investment Policy. This report follows the guidelines established in the California Government Code section 53646 and the OHA’s adopted Investment Policy, which was most recently adopted by the Oxnard Housing Authority Board of Commissioners (Board) on July 15, 2025. The Investment Policy requires the OHA to submit a monthly transaction report to the Board.

DISCUSSION
In recent history, the OHA has invested excess cash utilizing a combination of in-house efforts and an outside agent Local Agency Investment Fund (LAIF), which is permitted by the United States Department of Housing and Urban Development (HUD) and State law. This practice minimizes risk (safety), ensures easy access to funds (liquidity), and generates reasonable returns (yield), in that order. LAIF is very flexible. Funds can be deposited and/or withdrawn daily.

This has made the OHA’s cash management much more effective and has proven to be a valuable investment and cash management tool for the OHA.

All of the OHA’s investments are managed in compliance with California Government Code 53600 et seq. and the OHA’s investment policies and guidelines.

LAIF
LAIF is a voluntary investment program created by statute, as an investment alternative for California's local governments and special districts. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the State Treasurer's Office professional investment staff at no additional cost to the taxpayer. LAIF is part of the Pooled Money Investment Account (PMIA).

As of the period ending April 30, 2026, the fund balance held in LAIF was $22,634,863.33 compared to $22,415,200.60 for the period ending March 31, 2026. The funds in LAIF are allocated over 10 accounts. The various accounts represent each of the OHA’s major funds (i.e. Public Housing (PH), Housing Choice Voucher (HCV), Central Fund Reserve).

During the month of April, the only transaction posted was in the amount of $219,662.73, which was for interest earned for the previous quarter ending March 31, 2026, and allocated based on balances per fund. There were no deposits or 324
withdrawal transactions from LAIF in April 2026. The investment position for each fund is summarized in the table below.

On April 30, 2026, the LAIF quarterly apportionment rate was 3.811%, compared to 3.826% for the period ending March 31, 2026.

Account Description
(Program)
Beginning
Balance
Current Period
Adjustments
Interest
Earned/Applied
Ending Balance
(04/30/2026)
Public Housing Reserve $13,729,358.40 $0 $134,543.92 $13,863,902.32 PH Investments-Restricted
FSS $165,315.97 $0 $1,620.00 $166,935.97
HCV AF Reserve $3,188,152.77 $0 $31,243.02 $3,219,395.79 HCV Investments-Restricted
FSS $574,948.94 $0 $5,634.34 $580,583.28
FSS EFA (forfeitures) $65,654.46 $0 $643.40 $66,297.86
PH Restricted for current
liability $1,671,741.39 $0 $16,382.60 $1,688,123.99
Central Fund $1,991,649.92 $0 $19,517.62 $2,011,167.54
Capfund $556,952.42 $0 $5,457.98 $562,410.40
NSP $334,114.35 $0 $3,274.23 $337,388.58
201sd $137,311.98 $0 $1,345.62 $138,657.60
TOTAL $22,415,200.60 $0 $219,662.73 $22,634,863.33
The OHA’s LAIF monthly statement for the period ending April 30, 2026, is attached to this report. (Attachment 1)

STRATEGIC PRIORITIES
This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Brenda Lopez, Housing Director
325

ATTACHMENTS

1. Attachment 1 - LAIF Monthly Statement for Period Ending April 30, 2026 326
327
328

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.8
DATE: June 16, 2026
TO: Housing Authority
FROM: Brenda Lopez, Housing Director, (805) 385-8092, [email protected] SUBJECT: Policy, Portfolio Guidelines, and Investment Delegation for the Oxnard Housing Authority.

RECOMMENDATION
That the Oxnard Housing Authority Board of Commissioners adopt a resolution approving an investment policy and investment portfolio guidelines for the OHA, and delegating investment authority to the Housing Finance Officer for Fiscal Year 2026-27.
(This item did not originate in Committee.)

BACKGROUND
The United States Department of Housing and Urban Development (HUD) has established requirements governing cash management and approved investment instruments for certain funds under the control of public housing agencies (PHAs).

Furthermore, the legislative body of the Housing Authority may invest surplus monies not required for the immediate necessities of the local agency in accordance with the provisions of HUD Notice PIH 2002-13 and California Government Code (CGC) sections 5922 and 53600 et seq.. Agencies may only invest in instruments specified by HUD and State law.

HUD’s Annual Contributions Contract with PHAs and CGC Section 53607, establish that the Board of Commissioners (Board) of the Oxnard Housing Authority (OHA) may delegate its authority to invest or to reinvest surplus monies not required for immediate necessities of the PHA, for a one-year period.

The Fiscal Year (FY) 2025-26 OHA Investment Policy, including delegating the investment authority to the Housing Finance Officer, and Portfolio Guidelines was approved by the Board on July 15, 2025. Per the Investment Policy, the policy is to be reviewed and adopted annually by the Board. The requirement to review and adopt an investment policy annually is in alignment with CGC Section 53646, which was amended in 2004 to eliminate this as a requirement; however, as amended, CGC Section 53646 encourages local agencies to continue taking the formerly mandated actions.

The Board approved a comprehensive update to the FY25-26 Investment Policy and Portfolio Guidelines.

The Investment Policy governs investment of funds, including funds on deposit. HUD defines “funds on deposit” as:

1. Funds for current transactions

2. Capital or development funds

3. Funds exceeding daily requirements

4. Operation reserve funds
In addition, and consistent with the HUD regulations, CGC, the Housing Authorities Law (California Health and Safety Code Sections 34200 et seq.), and OHA Resolution 1308, the OHA investment policy includes a “delegation of authority” to the Housing Finance Officer (HFO). With this delegation, the HFO is authorized to invest surplus monies within the parameters of the OHA’s Investment Policy and consistent with the OHA Investment Guidelines. 329
Per the City of Oxnard job requirements, the HFO provides management and fiscal analysis and oversight to support programs, projects, executive staff, and elected officials. The HFO is responsible for managing the City’s housing authority programs. Work involves making interpretive decisions on behalf of the organization regarding the means for executing organizational goals. Reviews, prepares, and submits a variety of reports, statements, regulatory documents, policies, procedures, analyzes information and recommends and implements decisions and processes. Represents the City on matters of policy and regulation; develops, implements and monitors policies and procedures; manages budgets.

DISCUSSION:

In recent history, the OHA has invested excess cash utilizing a combination of in-house efforts and an outside agent (LAIF), which is permitted by the HUD and State law. The market value of the OHA’s pooled investment fund as of April 30, 2026, is $22,634,863.33. The quarterly interest earned will be applied to the LAIF account mid-July 2026. On average, the HFO transacts three times a year.

The Board has long supported this approach by approving an annual investment policy that includes delegating authority to the HFO along with established investment guidelines. The only change to the FY 25–26 Investment Policy and Procedures is the update to the effective date (July 1, 2026). The FY 26-27 Investment Policy and Procedures does not contain any material changes.

STRATEGIC PRIORITIES
This agenda item supports the Organizational Effectiveness strategy. The purpose of the Organizational Effectiveness strategy is to reinforce, stabilize, improve, and strengthen the organizational foundation of the City in order to build a modern, high-functioning City government that effectively and efficiently supports the operating departments in providing high-quality services and programs for our residents and businesses.

FINANCIAL IMPACT
There is no financial impact.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Brenda Lopez, Housing Director

ATTACHMENTS

1. Resolution and Investment Policy and Portfolio Guidelines for FY 2026-27 330

HOUSING AUTHORITY OF THE CITY OF OXNARD
RESOLUTION NO.

A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING

AUTHORITY OF THE CITY OF OXNARD APPROVING AN INVESTMENT POLICY AND

INVESTMENT PORTFOLIO GUIDELINES FOR THE HOUSING AUTHORITY OF THE

CITY OF OXNARD, AND DELEGATING INVESTMENT AUTHORITY TO THE HOUSING FINANCE OFFICER, FOR FISCAL YEAR 2026-2027
I. WHEREAS, the U. S. Department of Housing & Urban Development has established requirements governing cash management and approved investment instruments for certain funds under the control of public housing authorities (HUD Notice PIH 2002-13); and II. WHEREAS, the Legislature of the State of California has declared that the deposit and investment of public funds by local officials and local agencies is an issue of statewide concern (California Government Code Section 53600.6 and 53630.1); and III. WHEREAS, the legislative body of the Housing Authority of the City of Oxnard (Authority) may invest surplus monies not required for the immediate necessities of the local agency in accordance with the provisions of U.S. Department of Housing & Urban Development Notice PIH 2002-13 and California Government Code sections 5922 and 53600 et seq.; and
IV. WHEREAS, pursuant to California Health and Safety Code Sections 34278 and 34280, Authority Resolution 1308 has designated the City Manager as Authority Secretary and Treasurer, with the authority to delegate any of the Secretary's duties; and V. WHEREAS, the Secretary has delegated the duty to invest Authority funds to the Housing Finance Officer; and
VI. WHEREAS, the Housing Finance Officer of the Authority is encouraged to annually prepare and submit a statement of investment policy and such policy, and any changes thereto, shall be considered by the Authority at a public meeting (California Government Code Section 53646); and
VII. WHEREAS, the Board of Commissioners of the Authority ("Board") determines that the policy of the Authority is to invest funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the Authority and conforming to all statutes governing the investment of Authority funds.
///
///
331
Housing Resolution No.

NOW THEREFORE, the Board hereby adopts the Investment Policy of the Housing Authority of the City of Oxnard, which is attached hereto as Attachment A and incorporated herein by this reference, and delegates investment authority for fiscal year 2026-2027 to the Housing Finance Officer. The Board also adopts the Investment Portfolio Guidelines dated July 1, 2026, which are attached hereto as Attachment B and incorporated herein by this reference.

APPROVED AND ADOPTED on this 16th day of June, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Luis A. Mc Arthur, Chairman
ATTEST:

Lourdes A. López, Secretary Designate
Approved as to form:

Stephen M. Fischer, General Counsel
332
Housing Resolution No.

Attachment A

HOUSING AUTHORITY OF THE CITY OF OXNARD

INVESTMENT POLICY

1.0 INTRODUCTION
This policy is intended to provide guidance for the investing of surplus cash of the Housing Authority of the City of Oxnard (Authority). The U.S. Department of Housing and Urban Development (HUD) has established requirements governing cash management and approved investment instruments for certain funds under the control of Public Housing Authorities.

The Legislature of the State of California (CGC 53600.6 and CGC 53630.1) has declared that the deposit and investment of funds by officials and local agencies is an issue of statewide concern.

The Board of Commissioners of the Authority (Board) may invest surplus monies not required for the immediate necessities of the Authority in accordance with the provisions of HUD Notice PIH 2002-13 and California Government Code Sections 5922 and 53600 et seq.

This policy is intended to provide guidelines for the prudent investment of the Authority funds and to enhance the economic status of the Authority while protecting its pooled cash. Funds will be invested in accordance with this policy and with applicable sections of the California Government Code.

The policy is to invest funds in a manner which will provide: (i) the maximum security; (ii) the funds necessary to meet the daily cash flow demands of the Authority; and (iii) the highest investment return while conforming to all statutes governing the investment of the Authority funds within the constraints of this Investment Policy.

Pursuant to California Health and Safety Code section 34278(a), the Board has designated the City Manager to serve as Secretary of the Authority, and assigned various duties to the Secretary, including serving as the Treasurer of the Authority. Pursuant to California Health and Safety Code Section 34280, the Secretary may delegate investment duties to the Housing Finance Officer, and the Board has authorized the Secretary to delegate any of the Secretary’s duties to any person at the Secretary’s discretion. The Secretary has delegated the duty to invest Authority funds to the Housing Finance Officer.

2.0 SCOPE
This investment policy applies to the Authority's pooled investment fund, which encompasses all money under the direct oversight of the Housing Finance Officer. These include the Public Housing Funds, Section 8 Voucher Funds, Grant Funds and the Central Fund.

This policy does not include employee's retirement, deferred compensation funds, nor proceeds of bonds.

3.0 PRUDENCE
Investments shall be made with foresight and care -- under circumstances then prevailing -- which persons of prudence, discretion and intelligence exercise in the management of their own affairs, 333
Housing Resolution No.

not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.

3.1 The standard of prudence to be used by investment officials shall be the 'prudent investor' standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

4.0 OBJECTIVES
The Authority's cash management system is designed to accurately monitor and forecast revenues and expenditures thus enabling the Housing Finance Officer to invest funds to the fullest extent possible. As specified in CGC §53600.5, the Housing Finance Officer shall maintain a portfolio, which accomplishes the primary objectives of safety, liquidity, and yield (in that order of priority).

4.1 Safety: According to HUD Notice PIH 2002-13, safety is achieved through adherence to the list of permitted investments which are backed by the full faith and credit of, or a guarantee of principal and interest by, the U. S. Government, a Government agency or issued by a Government sponsored agency, coupled with an appropriate maturity date.

4.2 Liquidity: All investments must be capable of being liquidated on one day’s notice.

4.3 Yield: The Authority should strive to achieve the highest yield consistent with the objectives of the Investment Policy.

5.0 DELEGATION OF AUTHORITY
Authority to manage the investment program is derived from the HUD/PHA Annual Contributions Contract, the Housing Authorities Law (California Health and Safety Code Sections 34200 et seq., and California Government Code Sections 53600 et seq.. Management responsibility for the investment program is hereby delegated for a one-year period by the Board via resolution, to the Housing Finance Officer, who shall ensure that the program operates in accordance with the guidelines and internal controls established in the Investment Guidelines (Attachment B).

No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the Investment Guidelines. The Housing Finance Officer shall be responsible for all transactions undertaken. The Housing Finance Officer is a trustee and a fiduciary subject to the prudent investor standard. The other housing staff with signatory authority on Authority checking and other accounts is the Housing Director.

6.0 ETHICS AND CONFLICTS OF INTEREST
The Housing Finance Officer and Housing Director shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair the ability to make impartial investment decisions. The Housing Finance Officer is governed by the Political Reform Act of 1974 regarding disclosure of material financial interests. 334
Housing Resolution No.

7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The Housing Finance Officer shall transact business only with banks, savings and loans, securities dealers and approved State and county investment pools.

7.1 Authorization: The Authority may conduct business with major registered brokers/dealers and with dealers designated Primary by the Federal Reserve provided all the following criteria are met.

Broker/Dealers must: 1) have offices located in the State of California, 2) be adequately capitalized, 3) locate markets for securities appropriate to the Authority needs, and 4) agree to abide by the conditions set forth in the Authority's Investment Policy, and be among the authorized institutions approved by the City.

7.2 Certification: Before engaging in investment transactions with a broker/dealer, the Housing Finance Officer shall have received from said firm a signed certification that the responsible party from that firm has reviewed the Authority's Investment Policy. The Certification shall also state that the firm understands the policy and intends to present investment recommendations and transactions to the Authority that are appropriate under the terms and conditions of the Investment Policy.

8.0 AUTHORIZED AND SUITABLE INVESTMENTS
HUD Notice PIH 2002-13 states an Authority should compare the return of an ‘in house’ cash management program with a program managed by an agent. It also states the Authority may contract with an approved governmental unit such as a State agency established for this purpose, such as a Local Agency Investment Fund (LAIF). The Notice also sets forth the following HUDapproved investments. The types of HUD-approved investments may change from time to time. It is the responsibility of the Housing Finance Officer to stay informed of the latest California Government Code and HUD-approved investments. HUD approved investments may be further limited by California Government Code Section 53600 et seq.

8.1 U.S. Treasury Bills, Notes and Bonds

8.2 Obligations issued by Agency or Instrumentality of the U.S. Government.

8.3 State or Municipal Depository Funds, such as LAIF, or pooled cash investment funds managed by County Treasurers.

8.4 Insured Demand and Savings Deposits, provided that deposits in excess of the insured amounts must be 100% collateralized by securities listed in 8.1 or 8.2 above.

8.5 Insured Money Market Deposit Accounts, provided that deposits in excess of the insured amount must be 100% collateralized by securities listed in 8.1 or 8.2 above.

8.6 Insured Super NOW Accounts, provided that deposits in excess of the insured amount must be 100% collateralized by Securities listed in 8.1 or 8.2 above.

8.7 Negotiable Certificates of Deposit issued by Federally or state-chartered banks or associations.

Not more than 30% of surplus funds can be invested in certificates of deposit.

8.8 Repurchase/Reverse Repurchase Agreements of any securities authorized by this section (See special limits and qualifications in HUD Notice PIH 2002-13, and California Government Code Section 53601).
335
Housing Resolution No.

8.9 Sweep Accounts that are 100% collateralized by securities listed in 8.1 or 8.2 above.

8.10 Shares of beneficial interest issued by diversified management companies (money market mutual funds) investing in the securities and obligations authorized by this section. Such Funds must carry the highest rating of at least two national rating agencies. Not more than 20% of surplus funds can be invested in money market mutual funds.

8.11 Funds held under the terms of a Trust Indenture or other contract or agreement, including the HUD/PHA Annual Contributions Contract, may be invested according to the provisions of those indentures or contracts.

8.12 Principal only STRIPS (Separate Trading of Registered Interest and Principal of Securities).

8.13 Any other investment security authorized under the provisions of HUD Notice PIH 2002-13.

8.14 Prohibit securities that take the form of inverse floaters, range notes, mortgage-backed interest-only strips and floating-rate investments without a floor.

9.0 COLLATERAL
Collateral requirements are addressed in HUD Notice PIH 2002-13 as well as California Government Code Section 53652. All Certificates of Deposits must be collateralized by US Treasury Obligations. Collateral must be held by a third party, and valued on a monthly basis.

10.0 SAFEKEEPING AND CUSTODY
Security transactions entered into by the Authority shall be conducted on a delivery-versuspayment (DVP) basis. Securities of duration exceeding 30 days to maturity shall be held by a thirdparty custodian designated by the Housing Finance Officer (California Government Code Section 53601). Evidence of account for each time deposit will be held in the Housing Authority safe.

11.0 DIVERSIFICATION
Portfolio diversification is employed to minimize the risks present in the investment portfolio. No individual investment transaction shall be undertaken which jeopardizes the total capital position of the overall portfolio. To promote diversification, no more than 5 percent of the portfolio may be invested in the securities of any one issuer, regardless of security type; except for U.S.

Treasuries, federal agencies, supranational, and pooled investments such as LAIF, money market funds, and local government investment pools.

11.1 Investments are further limited by specific language relating to each investment type as stated in Section 8 of this Policy.

11.2 To the extent possible, the Housing Finance Officer will attempt to match investments with anticipated cash flow requirements. Operating reserve funds may not be invested in securities exceeding five years (maturity of such investments should coincide as nearly as practicable with expected use of funds).

12.0 INTERNAL CONTROLS
The Housing Finance Officer will maintain a control structure to assure compliance with Federal and State regulations, Board direction, and prudent cash management procedures. 336
Housing Resolution No.

12.1 Investment Portfolio Guidelines have been established for procedures within the Housing Finance Officer's office to assure internal investment controls and a segregation of responsibilities of investment functions. (Attachment B).

12.2 The Investment portfolio is included in the Independent Auditors’ scope of examination for the Authority’s annual financial audit.

13.0 REPORTING
Per Government Code Section 53607 the Housing Finance Officer (treasurer of the local agency) shall make a monthly report of transactions to the Board of Commissioners.

14.0 INVESTMENT POLICY ADOPTION
This Investment Policy may be presented annually, or when changes to the policy are proposed, to the Board for approval.

337
Housing Resolution No.

Attachment B

HOUSING AUTHORITY OF THE CITY OF OXNARD

INVESTMENT PORTFOLIO GUIDELINES
July 1, 2026

1.0 INTRODUCTION
These guidelines are established to direct and control investment activities in such a manner to assure that the goals established in the Investment Policy are attained.

2.0 GENERAL FACTORS
Several factors must be considered in preparation for effective portfolio management.

2.1 Cash Forecast. The projected cash flow of the Authority shall be prepared annually, and updated as required throughout the year. A close working relationship with Authority Divisions having a significant impact on cash flow is maintained to maximize the efficiency of the Investment Program.

2.2 Pooled Cash. Whenever practical, the Authority cash will be consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated according to the average daily balances specific to fund ledger balances. No Authority bank account may be opened without the knowledge and consent of the Housing Finance Officer.

2.3 Authorized Institution. A list of institutions that meet the criteria of the Investment Policy and have been authorized by the Housing Finance Officer to do business with the Authority will be established, maintained and regularly updated. Investment transactions will be executed only with approved brokers/dealers, banks, and savings and loans.

3.0 INVESTMENT PROCEDURES
The Board has approved the Investment Policy and the Housing Finance Officer has developed the subject Investment Guidelines to provide for effective cash management. Segregation of responsibilities is maintained to assure an adequate system of internal control over the investment function.

3.1 Investment Transactions. The Housing Finance Officer will authorize investment transactions. In his/her absence, the Housing Director will execute transactions as prescribed by the Housing Finance Officer prior to the absence.

3.2 Wire Transfers. All wire transfers require an initiator plus an approval by an authorized employee.

3.3 Safekeeping. Securities purchased from broker/dealers (on which maturity is greater than 30 days) shall be held in third party safekeeping. All purchases will be on a delivery versuspayment basis. Evidence of accounts for certificates of deposit will be issued in the Authority name and held in the Housing Finance Officer’s safe.

4.0 INVESTMENT CRITERIA
338
Housing Resolution No.

All investments will be made in compliance with Federal, State, and Local laws governing the investment of Authority funds, and in accordance with the Authority’s Investment Policy.

4.1 Maturity of Investment. To the extent possible, the Authority will attempt to match its investments with anticipated cash flow requirements. A five-year maximum maturity applies to all permissible securities unless otherwise stated in the California Government Code. A permissible security may exceed this limitation only if the Board has approved the investment.

4.2 Certificate of Deposit Evaluation. Time Certificates of Deposit shall be evaluated in terms of FDIC coverage. For deposits in excess of the insured maximum of $250,000, 100 percent collateral by clearly identified (not pooled) U. S. government securities shall be required for the excess as specified by HUD Notice PIH 2002-13.

5.0 INTERNAL CONTROL OF INVESTMENTS
Investment transactions are controlled through distribution of responsibilities within the Housing Finance Officer’s office by the following procedures:

5.1 The Housing Finance Officer initiates each investment transaction.

5.2 A journal entry detailing the investment is prepared by the Housing Accountant and approved by the Housing Finance Officer.

5.3 The journal entry is entered on a cash balance spread sheet by the Housing Accountant.

5.4 At month end the book balances, maintained by the Housing Accountant, must balance with the portfolio balance. The portfolio balance is maintained independently by a different Housing Accountant in the department.
339

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.9
DATE: June 16, 2026
TO: City Council
FROM: Steve Naveau, Human Resources Director, (805) 385-7947, [email protected] SUBJECT: First Amendment to Agreement A-8319 with George Hills Company, Inc for Liability Claims Administration and Adjustment Services.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute a First Amendment to Agreement A-8319 with George Hills Company, Inc. to increase the agreement amount by $1,232,915, resulting in a total agreement not to exceed $2,317,097 for liability claims administration and adjustment services over a five-year term. (Finance and Governance Committee approved 3-0 on May 26, 2026.)

BACKGROUND
Liability claims management is the process of tracking, controlling and resolving claims for damages brought against the City by third parties. Some examples of damages include slip and fall claims, property damage or vehicle damage claims, pothole claims, police liability, and dangerous conditions of public property. Liability claims management includes investigative, adjustment, administrative, subrogation, and legal support services. The City's current agreement with its third party administrator (TPA) for liability claims, George Hills Company, Inc, expires on June 30, 2026, after a fiveyear term.

DISCUSSION
In January 2021, a request for proposal (RFP) was issued and advertised on the City's website, posted on PublicPurchase.com, and distributed directly to ten firms known to perform this work in the State of California. The City received a total of five proposals. Based upon the criteria identified in the RFP, an interdepartmental panel of employees from the City Attorney's Office and Human Resources Department performed a thorough review of the written proposals and conducted oral interviews of the top three candidates. George Hills Company, Inc. was ultimately selected as the most qualified to perform the work due to its overall responsiveness to the RFP, the demonstrated experience and ability of its staff, the firm's operating philosophy, and its value-added services. George Hills Company, Inc. also provided a competitive cost proposal, with four of the five top-ranked firms providing very similar pricing.

General liability losses commonly arise from personal injury and property damage claims. The TPA’s services include reviewing claims for completeness, claims investigation services, claims adjusting and documentation, cost and reserve tracking, and auxiliary administrative tasks to support claims received by the city. The TPA coordinates with City staff and outside counsel as necessary for claims.

The city has been satisfied with the services that have been provided. The amendment would continue the contractual relationship with George Hills Company and ensure a continuity of services for current open claims.

George Hills Company requested an annual increase of 3% per year of the agreement. This annual rate of increase is in alignment with increases that are being assessed to other public agencies. 340
This amendment would be for a five-year term at the following amounts per year:

FY 26-
27 $ 232,225
FY 27-
28:
$ 239,192
FY 28-
29:
$ 246,368
FY 29-
30:
$ 253,759
FY 30-
31:
$ 261,371
Total $1,232,915

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
This amendment will begin July 1, 2026 and is included as part of the FY 2026-27 Recommended Budget of the Public Liability Fund-701. Funding for subsequent fiscal years will be included in the annual budget process. The recommended amount for FY 2026-2027 thru FY 2030-2031 is $1,232,915. (For Finance Use Only: Org. 7011704, object 53200)

COMMITTEE OUTCOME
The Finance and Governance Committee approved 3-0 on May 26, 2026 to approve the staff recommendation and to forward the item for Council approval.

Please click here to view the Measure M pre-recorded presentation video.

Please click here to view the May 26, 2026 Finance and Governance Committee Meeting recording Prepared by: Lauren Bueling, Risk Manager

ATTACHMENTS

1. A-8319 First Amendment

2. A-8319 George Hills Company, Inc.
341
Agreement A-8319
-Page 1 of 6-
First Amendment to Professional Services Agreement
Between City of Oxnard and George Hills Co., Inc.

FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This First Amendment to the Professional Services Agreement (“Agreement”) is made and entered into in the County of Ventura, State of California, this 12th day of May 2026 between the CITY OF OXNARD, a municipal Corporation (“City) and GEORGE HILLS COMPANY, INC. (Consultant).This First Amendment amends the Agreement entered into on July 1, 2021 by City and George Hills Company, Inc.

City and Consultant agree as follows:

RECITALS
I. Pursuant to a Request for Proposal for third party administrator services of general liability claims, the City selected Consultant as the successful proposer and entered into the Agreement referenced above;.

II. The original Agreement is set to expire on June 30, 2026; III. The City requires continued third party administrator services in order to maintain claims coverage and continuity for current, pending and future general liability claims; IV. The type of service provided by Consultant to the City requires multiple year agreement or multiple term agreement to provide responsive, accurate and up to date claims servicing, which cannot be accomplished through multiple short term agreements and solicitations, provided current Consultant is meeting the requirements and expectations of the scope of service as stated in the original Agreement; V. Therefore, the City and Consultant desire to extend this Agreement for an additional five year term; and
VI. The City must increase the not to exceed amount of the original Agreement in order to have adequate funding for services provided by the Consultant to the City, during the additional five year term.

NOW, THEREFORE, in consideration of the recitals and mutual promises of the parties contained herein, as well as contained in the Agreement, City and Consultant agree to amend the Agreement as follows:

1. This amendment shall take effect on July 1, 2026.

1. Paragraph (5) on the Cover Page shall be amended as follows:

Agreement Ending Date: June 30, 2031
342
Agreement A-8319
-Page 2 of 6-
First Amendment to Professional Services Agreement
Between City of Oxnard and George Hills Co., Inc.

2. Paragraph (6) on the Cover Page shall be amended as follows:

Total Agreement Amount: $2,317,097

3. The address listed for the Consultant on the Cover Page shall be amended as follows:

George Hills Company, Inc.

Chris Shaffer, Executive Vice President
P.O. Box 120
Rocklin, CA 95677

4. The City’s Project Manager listed on the Cover Page shall be amended as follows:

[email protected]

5. The reference to “Exhibit B Rates and Costs,” everywhere it is listed in the Agreement is hereby amended to the “Exhibit B-1 Rates and Costs” The “Exhibit B Rates and Costs” Exhibit is hereby disincorporated; instead, the “Exhibit B-1 Rates and Costs” Exhibit is attached hereto and incorporated herein by this reference. The effective date of the Schedule of Compensation Exhibit B-1, is July 1, 2026.

6. As so amended, the Agreement remains in full force and effect. [SIGNATURES ON NEXT PAGE]
343
Agreement A-8319
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF OXNARD GEORGE HILLS COMPANY, INC.

Lowell Hays, President Date
__________________________ ______
Chris Shaffer, Executive Vice President Date
Luis A. Mc Arthur, Mayor1 Date
Libertad Macias, Purchasing Manager2
Attested By:
_____________________________________
Lourdes A. López Date
City Clerk
Approved as to Form::

Stephen M. Fischer Date
City Attorney
1 The City Council must authorize and the Mayor must execute any agreement over $220,000. 2 The Purchasing Agent may execute any authorized agreement up to $220,000.

The City requires the following for any contract:
● For a corporation, the signatures of the Board President, CEO or Vice President and of the Board Secretary, Assistant Secretary, CFO or Assistant Treasurer;
● For an LLC, the signatures of at least two managers of the LLC (company directors, not lower-level managers); or ● For a partnership, the signature of a partner. If the partnership is a limited partnership, the signer must be a general partner.

If the company has a different structure, or if the above-listed persons are not the appropriate signers, please submit to the City Attorney legally-binding documentation stating who can sign and bind your company. -Page 3 of 6-
First Amendment to Professional Services Agreement
Between City of Oxnard and George Hills Co., Inc.
344
Agreement A-8319
-Page 4 of 6-
First Amendment to Professional Services Agreement
Between City of Oxnard and George Hills Co., Inc.

EXHIBIT B-1

RATES AND COSTS
I. RATES and COSTS
The following compensation rate, shall be paid in consideration for the services provided by Consultant as described in Exhibit A – Scope of Services And City Expressed Authority And Limitations Under The Agreement, which has been agreed to, including claims activity. This section shall remain enforced and services provided during the term of this Agreement, unless otherwise amended pursuant to Paragraph 31 of this Agreement.

The amounts to be paid pursuant to this Agreement are detailed in two distinct areas of services: first, under subsection 1 below, “General and Administrative Services,” which is outlined in Exhibit A, section I, Services Included in the Agreement, and stated in greater detail in subsections A, E, F and H; and second, services specifically related to claims handling and administration, which is detailed in Attachment A, section I, subsections B, C, D, G and I, for which an annual fixed fee is charged pursuant to section II, “Claim Administration Services,” as stated below.
1) General and Administrative Services
a. Annual Administration Fee: $7,725
b. Mileage – Adjuster: Mileage is paid at the IRS rate. c. MMSEA: $500 annual reporting fee which are paid directly to ExamWorks, for the performance of CMS reporting.
d. Adjuster Travel Expenses: Consultant will separately charge the actual cost for any travel expenses in connection with attendance at mediations, settlement conferences, trials, etc. This will be subject to prior approval and that actual expenses will be submitted with receipts on a monthly basis. e. CXP Access Fee: Access to the CMIS is Included in the annual administration fee, it includes the setup and management of up to five (5) user accounts through CXP.
f. iMetrics Report Fee: There will be no charge for our iMetrics business intelligence reports with executive in-person debriefs. g. Custom Reports: Additional charges for custom reporting shall be defined as, requiring a third-party programmer for three hours or more and is client specific. Charges for custom reports shall be billed at the rate of $185 per hour.
h. Catastrophic Fees: Consultant recognizes that there are events that are unanticipated and catastrophic. When such events occur, it requires 345
Agreement A-8319
-Page 5 of 6-
First Amendment to Professional Services Agreement
Between City of Oxnard and George Hills Co., Inc.
additional hours for the handling of such claims. As such, to preserve the quality and efficiency of service for which we have been known, Consultant proposes that should any one catastrophic event occur resulting in five or more claimants, or two or more claimants with their own defense counsel, City shall be billed at the current hourly rate for all services. i. 3% Escalator: Consultant pricing option for the Agreement is a 3% annual increase.

In the event of Agreement termination, Consultant procedures and cost for run-off claims will be billed at the current hourly rate; no charge for historical loss summaries. Consultant believes that the successful transition of claims requires preparation, so we ask for 90 days’ notice if the Agreement is terminated without cause, to properly and efficiently facilitate the transition of claims management.
j. General File: A general administrative file shall be established and maintained to track effort related to services necessary to fulfill our contractual obligations and not otherwise associated with a claim. k. Storage: Consultant will charge for any services related to storage, retrieval, copying, scanning, shipping, and disposal of paper files. 2) Claims Administration Services
Fixed Annual Fee For Agreement Extended Period*
Year One – 2026-2027 $224,000
Year Two – 2027-2028 $230,720
Year Three – 2028-2029 $237,642
Year Four – 2029-2030 $244,771
Year Five – 2030-2031 $252,114
*Fixed annual fee is increased 3% annually during Agreement term.

II. ALLOCATED EXPENSES
A. Typically, allocated expenses are those expenses that are generated by a claim (by outside vendors other than Consultant) that cannot be foreseen nor included in an agreement. These are generally allocated back to the specific claim file for which the cost was incurred and then charged back to the entity whose claim incurred that cost. In most situations are pass-through costs (with processing fees) for services and/or fees not directly generated by the Consultant, but rather by a third-party consultant where the Consultant has acted as an agent on behalf of the entity to necessarily outscore services 346
Agreement A-8319
-Page 6 of 6-
First Amendment to Professional Services Agreement
Between City of Oxnard and George Hills Co., Inc.
to a third-party consultant and/or miscellaneous fees applicable to the specific claim applied by an outside entity, such as a court or copy service. Below, Consultant has provided a list, by no means an exhaustive list, of typical allocated expenses.

1. Fees of outside counsel for claims in suit, coverage opinions, and litigation, and for representation and hearings or pretrial conferences;

2. Fees of court reporters;

3. All court costs, court fees, and court expenses;

4. Fees for service of process;

5. CMS reporting costs and fees (ExamWorks);

6. Costs of undercover operatives and detectives;

7. Costs for employing experts for the preparation of maps, professional photographs, accounting, chemical or physical analysis, or diagrams;

8. Costs for employing experts for the advice, opinions, or testimony concerning claims under investigation or in litigation for which a declaratory judgment is sought;

9. Costs for independent medical examination or evaluation for rehabilitation;

10. Costs of legal transcripts of testimony taken at coroner’s inquests, or criminal or civil proceeding;

11. Costs for copies of any public records or medical records;

12. Costs of depositions and court reporting;

13. Costs and expenses of subrogation, (if not Consultant);

14. Costs of engineers, handwriting experts, or any other type of expert used in the preparation of litigation or used in a one-time basis to resolve disputes;

15. Witness fees and travel expenses;

16. Costs of photographers and photocopy services (if not Consultant—our costs for this is included in our rate);

17. Costs of appraisal fees and expenses not included in flat fee or performed by others;

18. Costs of indexing claimants;

19. Services performed outside the Consultant’s normal geographical regions;

20. Costs associated with Medicare Set-Aside analysis and submission or Medicare Conditional Lien negotiation;

21. Investigation of possible fraud including SIU services and related expenses; and/or

22. Any other similar cost, fee, or expense that is not otherwise included in the Consultant’s service fees that is reasonably chargeable to the investigation, negotiation, settlement, or defense of a claim or loss or to the protection or perfection of the subrogation rights of the entity.
347
348
349
350
351
352
353
354
355
356
357
358
359
360
361
362
363
364
365
366
367
368
369
370
371
372
373

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.10
DATE: June 16, 2026
TO: City Council
FROM: Steve Naveau, Human Resources Director, (805) 385-7947, [email protected] SUBJECT: Agreement 32700002 with Occu-Med, Ltd. for Pre-Employment Medical Services for Public Safety Personnel.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute a professional services agreement with Occu-Med, Ltd. for an initial term of three (3) years from July 1, 2026, to June 30, 2029, with a not-to-exceed amount of $385,000, for pre-employment medical screenings for public safety personnel. (Finance and Governance Committee approved 3-0 on May 26, 2026.)

BACKGROUND
These services are necessary to evaluate the pre-employment medical condition of police and fire public safety candidates. Under state and federal law, the City is required to conduct medical evaluations of public safety candidates prior to appointment.

The City’s current contract with Occu-Med, Ltd. will expire on June 30, 2026, and has reached the maximum number of allowable amendments. On December 18, 2025, the Purchasing Division released a Request for Proposal (RFP) No. 26- 56 for Pre-Employment Medical Exams for Public Safety Personnel. The RFP was distributed directly to three (3) medical evaluation firms and publicly advertised on www.publicpurchase.com as well as the City’s Purchasing website.

The solicitation closed on January 26, 2026, with two (2) proposals received.

An evaluation panel consisting of a Human Resources Analyst, Police Commander, and EMS Chief, reviewed and scored the proposals based on established criteria. Occu-Med was determined to be the most qualified proposer due to its ability to provide medical evaluations for out-of-state candidates, a capability not offered by the other proposer. Additionally, Occu-Med is the City’s current provider, and staff have been satisfied with the quality and reliability of services provided.

Based on this evaluation and past performance, staff recommends award of the contract to Occu-Med, Ltd.

Under the proposed agreement, Occu-Med will provide comprehensive pre-employment medical evaluation services for public safety candidates, including police, fire, and related classifications. Services include scheduling and conducting medical examinations, reviewing medical histories, and determining candidates’ fitness for duty in accordance with applicable standards, including POST, Cal/OSHA, and NFPA guidelines. The scope of work also includes diagnostic testing such as physical examinations, laboratory testing, drug screening, and cardiac and pulmonary assessments, as well as coordination of evaluations for out-of-state candidates.

The vendor will provide timely written medical clearance reports and recommendations to the City, maintain confidential medical records, and ensure compliance with all applicable legal and regulatory requirements. The contract includes both the cost of the medical examinations and the associated professional evaluation services.

STRATEGIC PRIORITIES
374
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
There is no additional financial impact related to the approval of this agreement. Pre-employment medical evaluation services are paid out of existing Police and Fire Department Operating budgets. The total for this agreement is not to exceed $385,000 over a three (3) year term.

COMMITTEE OUTCOME
The Finance and Governance Committee approved 3-0 on May 26, 2026 to approve the staff recommendation and to forward the item for Council approval.

Please click here to view the Measure M pre-recorded presentation video.

Please click here to view the May 26, 2026 Finance and Governance Committee Meeting recording Prepared by: Megan Ferguson, Administrative Services Manager

ATTACHMENTS

1. Professional Services Agreement
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
397
398
399
400
401
402
403
404
405
406
407
408
409
410
411
412
413
414
415
416

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.11
DATE: June 16, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Budget Appropriation for Final Closeout of Assessment District AD 2000-1.

RECOMMENDATION
That the City Council approve an additional budget appropriation of up to $5,000 to facilitate the final closeout of Assessment District 2000-1 Oxnard Blvd/Hwy 101 Interchange bonds (Fund 500, Subfund 5050). (This item is a continuation of an item previously brought to the City Council on February 17, 2026.)

BACKGROUND
Assessment District No. 2000-1 (Oxnard Boulevard/Highway 101 Interchange) was established in 2000 and bonds were issued in 2003 to finance freeway interchange improvements at Oxnard Boulevard. The District is part of a coordinated financing solution to provide approximately $113.5 million of infrastructure improvements known as the Vineyard Avenue-Johnson Drive Freeway Improvement Project. The improvements consist of the following four major components: (a) a new 12-lane bridge on Highway 101 over the Santa Clara River; (b) extra lanes to Highway 101 between Vineyard Avenue and Montalvo railroad spur crossing; (c) an elevated rail grade crossing at Johnson Drive; and (d) a freeway interchange at Oxnard Boulevard.

On February 17, 2026, the City Council approved a midyear expenditure appropriation increase within the Bond Assessment Districts Fund (Fund 500, subfund 5050) to cover costs for closing Assessment District 2000-1 Oxnard Blvd/Hwy 101 Interchange and discharging the bond. Any remaining balance will be returned to the current property owners. This action would fully exhaust the fund balance, reducing it to zero.

DISCUSSION
Subsequent to the February 17, 2026 Council action, the City received an additional $1,526 (as of May 15, 2026) in property tax revenue driven by delinquent assessment payments. Staff recommends that the City Council approve an additional appropriation of up to $5,000 to facilitate the final closeout and property owner refund process for Assessment District 2000-1 (Oxnard Blvd/Hwy 101 Interchange bonds). This additional appropriation will encompass all available cash balances to fully exhaust the subfund balance and reduce it to zero upon final closeout. After all expenses related to the closeout of the district an estimated total of $62,991 will be returned to district property owners.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
417
This staff report requests an additional appropriation of up to $5,000 in Bond Assessment District AD 2000-1 (Fund 500, Subfund 5050) to authorize sufficient budget for final closeout costs, property owner refunds, and to successfully net the fund balance to zero.

COMMITTEE OUTCOME
This item is a continuation of an item previously brought to the City Council on February 17, 2026.

Prepared by: Steve Howlett, Assistant Public Works Director, Anthony Miller, Special Districts Manager

ATTACHMENTS

1. February 17, 2026 Staff Report
418

CITY COUNCIL AGENDA REPORT

REPORTS
AGENDA ITEM NO. N.2
DATE: February 17, 2026
TO: City Council
FROM: Javier Chagoyen-Lazaro, Chief Financial Officer, (805) 200-5400, [email protected] SUBJECT: FY 2025-2026 Mid-Year Budget.

RECOMMENDATION
That the City Council:

1. Receive an update on the FY 2025-26 revenue and expenditure projections for major funds;

2. Approve budget amendments to the General Fund (101), Street Maintenance Infrastructure Use Fee Fund (105), Transportation Development Act Fund (212), Capital Outlay Fund (301), Special Districts Fund (120/Subfund(2540), Development Impact Fees Fund - Circulation System Improvement Fees Subfund (350/Subfund 8040), Bond Assessment Districts Fund (500/Subfund 5050), Water Operating Fund (601), Environmental Resources Operating Fund (631), Golf Course Operating Fund (651), and the Public Liability and Property Insurance Fund (701), as explained in this report; and

3. Approve adding and adopting the Environmental Resources Rollup Door Replacement Project to the Fiscal Year 2025-26 Capital Improvement Program (CIP).
(This item did not originate in Committee)
Please click the following link to view the required Measure M pre-recorded presentation video:
https://youtu.be/t7NK6o8YdKk

BACKGROUND
The purpose of this report is to provide a financial update for FY 2025-26. All references to fund balances are based on FY 2024-25 unaudited financial statements. FY 2025-26 projections for revenue and expenditures for major funds are based on five months of actuals and seven months of estimates. Capital Improvement Projects (CIP) projections assume that projects will be executed in FY 2025-26 as budgeted. At the end of the fiscal year, those projects that were not completed will be evaluated to determine if the unspent appropriation is carried over to FY 2026-27.

The City has been on a path to restoring services by maintaining adequate public safety, restoring proper street paving cycles, improving cybersecurity, and made significant progress towards fiscal sustainability since facing a structural budget deficit of $9.2 million in 2019. In FY 2024-25, the City Council prudently voted to invest $20 million towards paying down long-term pension debt. They also invested $9.5 million into the City’s Rainy Day Fund (our reserve) thus accelerating the reserve target from 14% to the full 16.6% Council policy goal. Finally, they chose to set the remaining $5.5 million aside rather than spending it all. Following the adoption of the FY 2024-25 budget, in December of 2024, Standard & Poor’s upgraded the overall Issuer Credit Rating (IRC) of the City to AA-, the underlying credit rating for General Fund Leases to A+, and the Gas Tax fund credit rating to AA, all with stable outlook. This credit rating upgrade allows us to close the gap with neighboring cities, and puts the City in a better position when it is time to re-access to bond markets.

MID YEAR PROJECTION
419
The City continues to deliver key services, with some annual figures highlighted below:
● Emergency Response: The City maintains emergency response times with 300+ calls for service daily; Class 2/2X ISO rating (top 3-5% nationally)
● Development Processing: The City annually serves 10,000+ customers in person and completes 25,000+ building inspections
● Business Licensing: The City annually processes 11,000+ new business applications and renewals ● Water: The City delivers 20+ million gallons of drinking water daily to residents and businesses ● Environmental Services: The City processes 24,000+ tons of recyclables and treats 6+ billion gallons of wastewater annually
● Infrastructure Maintenance: The City repairs 1,000+ potholes annually and maintains city parks and golf course operations
● Housing Assistance: The City provides housing assistance to 1,500+ households through Housing Choice Vouchers and maintains 523 public housing units serving 1,400+ residents ● Community Resilience: The City supports 126 families in self-sufficiency programs and operates emergency shelter and conducts street outreach for homeless services
● Community Engagement & Services: The City annually circulates 200,000+ library items, services 45,000+ senior meals and delivers 60,000+ senior center program participants; also hosts community events including Tamale and Insect Festivals and holiday celebrations
● Financial Stewardship: The City has received 9 S&P upgrades in the past four years and all funds maintain an A or better rating
Fund Balance
Fund balance is a measure of the resources available in a governmental fund, accumulated from prior years. Generally Accepted Accounting Principles (GAAP) establishes categories of fund balance for financial reporting based on the type and source of constraints placed on how the resources can be spent. Unassigned funds are funds that can be used for any purpose. For budgetary purposes, unassigned funds are also referred to as one-time available fund balance. This report makes reference to the estimated total fund balance, and describes the one-time available fund balance for the General Fund only.

Available fund balance usually increases in fiscal years when revenues exceed expenditures. Revenues are generally recognized within the fiscal year, while expenditures for large projects typically occur over multiple years. As a result, expenditures may exceed current-year revenues when prior-year appropriations and available fund balances are used to support multi-year projects. This pattern is expected and reflects project execution and timing rather than imbalances.

Note: Amounts shown throughout this report may not sum up to the exact totals shown in the PowerPoint presentation due to rounding differences.

General Fund (101)
Revenues: FY 2025-26 General Fund revenues are projected at $243.9 million, in line with the revised budget. While there is no overall anticipated change, there are decreases primarily resulting from the following main factors: a $1.1 million decrease in Franchise Fees, a $0.4 million decrease in Transient Occupancy Tax (TOT) and a total net decrease of $0.3 million in Other Non-Tax revenues. These decreases are offset by a $1.7 million increase in the 1% Bradley Burns sales tax, and a $0.1 million increase in Cannabis Tax. The City continues to benefit from increases in a number of general tax categories, most notably sales tax, as a result of the Amazon Fulfillment Center operating within the City limits over the last few years.

Expenditures: FY 2025-26 General Fund expenditures are projected at $287.3 million, $8.1 million dollars above the revised budget of $279.2 million. The increase in estimated expenditures primarily results from a not to exceed $4 million transfer amount to fund an increase in expenditures in the Public Liability Fund (701), a $1.2 million anticipated increase in Police department overtime due to backfilling of vacant positions, a Fire department net increase of $1.1 million resulting from increases of $0.6 million in unbudgeted expenditures related to mutual aid response and $0.5 million in increased overtime due to backfilling of vacant positions, a $0.5 million combined increase in other departments, and consistent with staff’s recommendation to City Council on September 3, 2024, a $1.1 million and $0.25 million increase 420
for funding of contributions to the CalPERS pension trust, and the OPEB trust, respectively.

Fund Balance: The General Fund audited available fund balance as of June 30, 2024 was $72.8 million. This amount included $37.3 million of operating reserves, representing 16.6% of budgeted operating costs as per reserve policy, $20.0 million committed to pay long term pension debt, and $15.5 million one-time available fund balance.

In the June 17, 2025 staff report for FY 2025-26 budget adoption, the June 30, 2025 projected General Fund available fund balance was $54.9 million, with $38.8 million as operating reserves, representing 16.6% of budgeted operating costs as per reserve policy, and $16.1 million as one-time available fund balance.

The General Fund unaudited fund balance as of June 30, 2025 was $111.7 million of which $66.4 million is available.

This amount included $38.8 million for operating reserves, representing 16.6% of budgeted operating costs as per reserve policy, $14.9 million committed recession proof reserve, and $12.8 million as one-time available fund balance.

The City’s mid-year projections for General Fund revenues ($243.9 million) and expenditures ($287.3 million) would result in a projected ending fund balance on June 30, 2026 of $68.3 million, with $39.9 million in operating reserves, to meet the 16.6% reserve policy, $14.9 million in recession proof reserve and $10.5 million as estimated one-time available fund balance. The projected one-time available fund balance assumes the full execution in FY 2025-26 of $40.3 million in capital improvement projects.

For additional details, refer to the General Fund table in the attached Power Point presentation (slide 6).

Measure O (Half-Cent Sales Tax - Fund 104)
Revenues: FY 2025-26 Measure O Fund revenues are projected at $19.9 million, in line with the revised budget.

Expenditures: FY 2025-26 Measure O Fund expenditures are projected at $47.4 million, in line with the revised budget.

Fund Balance: As indicated in the June 17, 2025 staff report, Measure O Fund one-time audited available fund balance was $12.4 million as of June 30, 2024. The unaudited fund balance as of June 30, 2025 is $32.3 million. With this midyear review, projections for Measure O Fund revenues ($19.9 million) and expenditures ($47.4 million) would result in a projected ending fund balance on June 30, 2026 of $4.7 million. The projected ending fund balance assumes the full execution in FY 2025-26 of $40.5 million in capital improvement projects.

For additional detail, refer to the Measure O Fund table in the attached PowerPoint presentation (slide 7).

Water Funds (601 & Related)
Revenues: FY 2025-26 Water Fund revenues are now projected at $75.3 million, up $1.7 million from the revised budget of $73.6 million. Water consumption remains steady, and revenues are projected to increase from the prior year based on the scheduled City Council approved adjustments to the rate structure that took effect in July and October 2025.

Expenditures: FY 2025-26 Water Funds expenditures are now projected at $111.3 million, up $1.2 million from the revised budget of $110.1 million. This increase is attributed to the higher cost of purchased water. The revised expenditure budget includes $35.2 million in project carryovers and budget amendments approved by City Council.

Fund Balance: The FY 2025-26 projections explained above for Water Fund revenues ($75.3 million) and expenditures ($111.3 million) would result in a projected ending fund balance on June 30, 2026 of $120.2 million. The projected ending fund balance assumes the full execution in FY 2025-26 of $34.9 million of capital improvement projects in the Water Fund.

For additional detail, refer to the Water Funds table in the attached PowerPoint presentation (slide 8). 421
Wastewater Funds (611 & Related)
Revenues: FY 2025-26 Wastewater Fund revenues are now projected at $99.9 million, $2.0 million higher than the revised budget of $97.9 million. While the adopted FY 2025-26 budget anticipated a decline in revenue, the current projected increase is reflective of a similar consumption trend as FY 2024-25, particularly in the residential and industrial sectors.

Expenditures: FY 2025-26 Wastewater Fund expenditures are now projected at $169.9 million, lower by $7.5 million from the revised budget total of $177.5 million. This decrease is primarily driven by the refinancing of wastewater bonds, which reduced debt service costs, as well as continued staffing challenges that have limited non-essential operational activities. Additional contributing factors include a decrease in anticipated studies, reduction of anticipated non-CIP repairs, and lower natural gas expenditures resulting from cogeneration engines being out of service.

Furthermore, capital equipment purchases have been delayed due to extended lead times caused by ongoing market instability, collectively resulting in lower overall expenditure projections for the fiscal year.

Fund Balance: The FY 2025-26 projections explained above for Wastewater Fund revenues ($99.9 million) and expenditures ($169.9 million) would result in a projected ending fund balance at June 30, 2026 of $166.4 million. The projected ending fund balance assumes the full execution in FY 2025-26 of $132.3 million in capital improvement projects.

For additional detail, refer to the Wastewater Funds table in the attached PowerPoint presentation (slide 9).

Environmental Resources Funds (631 & Related)
Revenues: FY 2025-26 Environmental Resources Fund revenues are projected at $67.9 million, down $0.8 million from the revised budget of $68.7 million. This projected $0.8 million decrease is primarily attributable to lower than anticipated revenues from the Del Norte Waste Gate Fees, which are driven by customer demand. Revenues from this source are projected to decline from the budgeted $12.4 million to $10.4 million, a decrease of approximately $2 million.

The projected decline in ER revenues is partially offset by adjustments to Residential Utility Fee revenues. Based on FY 2024-25 actual revenues and the City Council approved Cost of Service Study rates, the FY 2025-26 Residential Utility Fee estimate has been adjusted from $19.9 million to $22.0 million. After accounting for the Infrastructure Use Fee (IUF) reduction - implemented after three-plus months at the original rate - residential revenues are projected at $20.7 million, which is ~$0.8 million higher than the current budget.

In addition, commercial and miscellaneous revenues are expected to increase slightly by approximately $0.4 million.

When combined with a $2 million reduction in Del Norte Waste Gate Fee revenues, the net impact is an overall decrease of approximately $0.8 million to the Environmental Resources Fund revenues.

Expenditures: FY 2025-26 Environmental Resources Fund expenditures are projected at $74.8 million, down $2.0 million from the revised budget total of $76.9 million. This decrease of $2.0 million is requested to reflect the reduction of the Infrastructure Use Fee (IUF) transfer to the Street Maintenance Infrastructure Use Fee Fund (105) for the current fiscal year, as approved by City Council on December 16, 2025.

Fund Balance: The FY 2025-26 projections explained above for Environmental Resources Fund revenues ($67.9 million) and expenditures ($74.8 million) would result in a projected ending fund balance on June 30, 2026 of $13.4 million. The projected ending fund balance assumes full execution in FY 2025-26 of $10.2 million of capital projects in the Environmental Resources Fund.

For additional detail, refer to the Environmental Resources Funds table in the attached PowerPoint presentation (slide 10).

Golf Course Funds (651 & 652)
Revenues: FY 2025-26 Golf Fund revenues are projected at $7.0 million, in line with the revised budget. Revenues from the City’s operator, American Golf Corporation, are projected to slightly exceed the revised budget of $6.5 million by 422
$241,000. However, miscellaneous revenues are projected to be zero as compared to the budget of $265,000. Actual revenues received in prior years are related to the new development in the Wagon Wheel area. While future construction phases are anticipated for Wagon Wheel, this revenue is not anticipated to be realized in this current fiscal year.

Expenditures: FY 2025-26 Golf Fund expenditures are projected at $11.5 million, up $2.8 million from the revised budget of $8.7 million. This increase is due to the $1.1 million estimated cost to purchase replacement and/or new equipment for essential golf course maintenance as recommended by a recent assessment completed by the golf course operator, American Golf Corporation, and $1.7 million is the estimated cost to fund the design and construction of the parking lot renovation (Project C2209 - Neighborhood Resurfacing).

Fund Balance: The FY 2025-26 projections for the Golf Fund include revenues of $7.0 million and expenditures of $11.5 million that would result in a projected ending fund balance on June 30, 2026 of $44.8 million. The projected ending fund balance assumes the full execution in FY 2025-26 of $3.3 million in capital improvement projects in the Golf Fund.

For additional detail, refer to the Golf Funds table in the attached PowerPoint presentation (slide 11).

RECOMMENDED MID-YEAR BUDGET AMENDMENTS
General Fund (101)
Recommend a $8,132,324 increase in expenditure appropriation, from the available fund balance. Refer to the General Fund (101) Mid-Year Projection revenues and expenditures discussion and to Attachment 2 FY 2025-26 General Fund recommended changes for the details.

Street Maintenance Infrastructure Use Fee Fund (105)
Recommend a $2,048,468 decrease in revenue due to the removal of the Infrastructure Use Fee (IUF) transfer from the Solid Waste Single Family Residential (SFR) rates on a go-forward basis to include this Fiscal Year.

Special Districts Fund (120) / Subfund (2540)
Recommend a $31,386 increase to revenues (offset to an existing decrease in the budget) and increase to the expenditure appropriation by the same amount. LMD 54 (Meadowcrest Villas) was projected to have a FY 2025-26 fund balance in excess of its calculated maximum by $31,386. This amount was previously authorized by City Council, on June 17, 2025, for disbursement to district property owners within the current fiscal year. This request will add the budget to the appropriate expenditure account.

Transportation Development Act (TDA) Fund (212) / Subfund (9040) Recommend a $113,747 increase in expenditure appropriation from the available fund balance. The maintenance of the John C. Zaragoza Transit Oxnard Center is funded by the Transportation Development Act (TDA) Article 4 funds, administered and distributed annually by the Ventura County Transportation Commission (VCTC). This appropriation request will fund minor equipment and professional services accounts necessary to support repairs and maintenance at the facility.

Capital Outlay Fund (301)
Recommend an increase of $1,715,000 in transfer in capital revenue and the corresponding capital expenditure appropriation. This increase pertains to the parking lot renovation, Arterial Road Resurfacing Project (C2209) funded from the Golf Course Operating Fund (651).

Development Impact Fees Fund - Circulation System Improvement Fees Subfund (350) / Subfund (8040) Recommend a $2,819,480 increase in budgeted revenue, which reflects additional revenue received related to the 101 Logistics Center development. This development includes the construction of four industrial buildings within the Sakioka Farms Business Park.

Bond Assessment Districts Fund (500) / Subfund (5050)
Recommend a $41,000 increase in expenditure appropriation to cover costs for closing Assessment District 2000-1- Oxnard Blvd/Hwy 101 Interchange bonds. Any remaining balance will be returned to the property owners. This action will fully exhaust the fund balance, reducing it to zero. 423
Water Operating Fund (601)
Recommend a $1,214,548 increase in expenditure appropriation. This increase is attributed to the higher cost of purchased water.

Environmental Resources Operating Fund (631)
Recommend a $786,484 decrease in revenue and a $2,048,468 decrease in expenditure appropriation. The revenue decrease is primarily attributable to lower than anticipated revenues from the Del Norte Waste Gate Fees, which are driven by customer demand. The expenditure decrease is consistent with the new rates approved by the City Council on December 16, 2025.

Golf Course Operating Fund (651)
Recommend a $2,835,000 increase in expenditure appropriation. $1,120,000 is necessary to purchase replacement and/or new equipment for essential golf course maintenance as recommended by a recent assessment completed by the golf course operator, American Golf Corporation. $1,715,000 is the estimated cost to fund the design and construction of the parking lot renovation (Project C2209 - Neighborhood Resurfacing).

Public Liability & Property Insurance Fund (701)
Recommend an increase, not to exceed $4,000,000, in expenditure appropriation and the corresponding transfer inrevenue funded from the General Fund (101). Liability claims expense (which includes attorney’s fees, costs, and settlement payments) has averaged around $4.75 million annually. Previously, liability claim expenses averaged around $2.5 million per year. However, in FY 2023-24, the budget for liability claims expenses was increased from $2.5 million to $4.5 million due to a large number of claims being settled in that fiscal year. In FY 2024-25, the budget for liability claims was increased from $2.9 million to $5.8 million. In FY 2025-26, liability claims expenses were budgeted at $5.1 million. Due to larger value claims being settled during FY 2025-26, it is expected that the total claims will be closer to $9.7 million. This $4.6 million claims increase is partially offset by $0.6 million in anticipated savings in Physical Damage and Excess Liability expenditures, therefore, staff is requesting an additional appropriation in the net amount of $4,000,000 to the Public Liability and Property Insurance fund in FY 2025-26.

Adding the Environmental Resources Rollup Door Replacement Project to the Fiscal Year 2025-26 Capital Improvement Program (CIP)
The scope of work includes the repairs and replacement of steel doors at the ER facility. There is anticipated to be sufficient budget in the ER operating fund to fund this project, and staff will request the budget appropriation transfer to the ER Capital Fund 632 at the time of the construction award.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the five strategic priorities adopted by City Council on March 16, 2021.

FINANCIAL IMPACT
The financial impact of each recommended action is spelled out in the "Discussion” section that describes that action.

COMMITTEE OUTCOME
This item did not originate in Committee.

Prepared by: Thomas Liu, Assistant Chief Financial Officer, Tanya Williams, Budget Manager

ATTACHMENTS

1. FY 2025-26 Budget Mid-Year Review Presentation

2. FY 2025-26 General Fund (101) General Fund recommended changes - Summary of Changes 424

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.12
DATE: June 16, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Assignment of Easements to Calleguas Municipal Water District for the Calleguas – Ventura Interconnection (APN: 157-0-270-015).

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute the Easement Assignment Deed (A-8622) and Easement Transfer Agreement (A-8623) with Calleguas Municipal Water District for APN 157-0-270-015. (Public Works and Transportation Committee approved 3-0 on May 26, 2026.)

BACKGROUND
Calleguas Municipal Water District (Calleguas) and the City of San Buenaventura (Ventura) are working in partnership to complete the Calleguas-Ventura Interconnection to link their water systems together. The project will construct a bidirectional flow pipeline to increase water reliability for Ventura County, specifically the City of Oxnard.

A portion of the Calleguas pipeline, located in the Springville area of Camarillo, is proposed to be routed through an existing City of Oxnard easement. Calleguas is requesting a permanent easement for the pipeline and a temporary construction easement to facilitate its construction from the City. The City and Calleguas collaborated extensively on the design of the new Calleguas pipeline within the existing Oxnard easement area to maintain operations of the existing City pipeline infrastructure while accommodating existing and future maintenance and construction needs.

DISCUSSION
The Calleguas-Ventura Interconnection would provide a pipeline for conveying water between Ventura and Calleguas.

The pipeline would allow Ventura and United Water Conservation District to receive delivery of their State Water Project allocations by wheeling it through the Metropolitan Water District of Southern California and Calleguas’s systems. The Calleguas-Ventura Interconnection would also provide a means for Calleguas to receive up to 14.7 cubic feet per second of potable water from Ventura during an outage of imported supplies.

This additional water could be critical under outage conditions, particularly in a lengthy outage if Calleguas’s stored water is depleted, as water from Ventura could be available when imported water supplies are interrupted. Ventura has a variety of water sources available, including groundwater from multiple basins.

The total length of the Calleguas-Ventura Interconnection is approximately 41,043 linear feet, of which Calleguas’s portion is approximately 19,213 feet, extending from Calleguas’s Springville Reservoir and Hydrogenator in the Spanish Hills area of Camarillo to Santa Clara Avenue in Oxnard, where it will connect to Ventura’s portion of the pipeline.

Calleguas is requesting a permanent easement for the new pipeline and a temporary easement for construction purposes, located within the City’s easement. The requested permanent easement is located on the less desirable sloped portion of the City’s easement, and the temporary construction easement is located along the existing access road. 425
The Calleguas - Ventura Interconnection will provide several benefits to the City of Oxnard, including:

Alternative Water supply: During imported water outages and emergencies, Calleguas will have an alternative water supply available to deliver to the City. The new pipeline will deliver water to Calleguas’ Springville Reservoirs, where the City of Oxnard water deliveries are sourced directly from. This increases the City’s water supply resiliency. The value of an alternative water supply is difficult to quantify, but in times of water outages, it will be considered extremely valuable.

Alternative / Emergency City of Oxnard 30” connection – Calleguas will construct a new 30” outlet connection for the City as part of their project. This new outlet provides the City with an alternative connection to the Calleguas water system for use in emergencies. The alternative connection increases the City’s water system resiliency by having a redundant connection to Calleguas’ system. In the event that the City’s existing connection is not operational, this alternative connection could be utilized to ensure water deliveries continue to the City. The estimated construction cost for the 30” outlet connection with blind flange is $30,000.

Existing access road paving – Calleguas will repave the City’s existing asphalt concrete access road that is located along the waterlines in the easement area as part of their project. The City’s access road pavement is nearing the end of its useful life and will require replacement soon. Having the pavement replaced by Calleguas will save the City the capital expenditure and the personnel resources to manage the project design, contracting, and construction. In addition, the new pavement will provide the City with safer and more reliable access to their infrastructure for maintenance, repair, and future construction activities. The estimated construction cost for removal and replacement of the access road asphalt paving and AC Curb is $220,000.

STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
This item does not require an expenditure of City funds, as Calleguas will compensate the City for the easements as well as construct the improvements. The appraised value of the permanent and temporary easements is based on the land use designation of the underlining parcel, which is Open Space. The calculated value of the Permanent easement is 20,731 Square Feet x $0.10 / Square Foot x 50% = $1,036.55 and the Temporary easement is 16,324 Square Feet x $0.10 / Square Foot x 10% = $163.24, with a total of = $1,199.79. Please note that the 50% and 10% factors are commonly used percentages for similar types of permanent and subsurface easement rights and temporary access rights respectively based upon International Right of Way Association standards and practices. However, Calleguas is providing an additional $5,000 for a total of $6,200 (rounded).

The maintenance costs resulting from the repaved access road will have no new increases to the Public Works operating budget and there will be less maintenance needs when compared to the existing deteriorated access road.

COMMITTEE OUTCOME
The Public Works and Transportation Committee approved 3-0 on May 26, 2026 to approve the staff recommendation and to forward the item for Council approval.

Please click here to view the Measure M pre-recorded presentation video.

Please click here to view the May 26, 2026 Public Works and Transportation Committee Meeting recording.

Prepared by: Michael Wolfe, Public Works Director

ATTACHMENTS

1. Easement Assignment Deed with Exhibits A-8622
426

2. Easement Transfer Agreement A-8623
427

Recorded at request of and
When recorded return to:

Calleguas Municipal Water District
c/o Hamner, Jewell & Associates
Government Real Estate Services
3183 Duncan Road, Suite E
San Luis Obispo, CA 93401
A.P. No. 157-0-270-015
CMWD Parcel No. 6308
Space above this line for Recorder’s Use
No fee pursuant to Government
Code § 6103 No Documentary Transfer Tax per
R&T Code § 11922 No Recording Fee per
Government Code § 27383
Calleguas Municipal Water District
Calleguas - Ventura Interconnection (Project No. 562)
Helen M. Pearson, Dorothy E. James and Robert E. Pearson ("Vendor"), executed a Contract and Grant of Easement (“Easement Deed”) granting an exclusive permanent easement to the City of Oxnard, a municipal corporation ("City”). The Easement Deed was recorded in Book 2702, Page 258-266 on December 31, 1964, in the County Recorder’s Office of the County of Ventura, a copy of which is attached as Exhibit “A”.

This Assignment of Easement (“Assignment”) is being executed between the City and Calleguas Municipal Water District (“District”) to transfer certain easement rights through the City’s exclusive easement area (“City’s Exclusive Permanent Easement Area”), described in the attached Easement Deed as Parcel 2202-B. The granting of the new easement rights to the District shall have no effect whatsoever on the rights and easements held by the City. Further, the District’s new easement rights will be subservient and secondary to the City’s rights.

NOW THEREFOR FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
CITY OF OXNARD, A MUNICIPAL CORPORATION (“CITY”)
hereby GRANTS, ASSIGNS, and TRANSFERS to
CALLEGUAS MUNICIPAL WATER DISTRICT (“DISTRICT”)
the following interests in real property:

ASSIGNMENT OF EASEMENT
Agreement No. A-8622
428

Permanent Easement
A Permanent Easement in gross to survey, install, construct, reconstruct, enlarge, lay, alter, operate, patrol, remove, replace, and maintain a water or wastewater conduit, consisting of one or more underground water or wastewater pipelines and related facilities. These related facilities may include but are not limited to markers, air valves, manholes, valves, meters, surge control devices, test stations, buried communication devices, buried electrical conduits and devises, pull boxes, and all related incidents, fixtures, and appurtenances. The markers, test stations, pull boxes, blow off valves, air release valves, manholes, other related facilities, and turnouts may be located above ground or partially above ground. The facilities shall be consistent with the construction drawings for the Calleguas – Ventura Interconnection project as reviewed and agreed to by the City.

Construction of improvements shall be consistent with plans and documents reviewed and accepted by the City. Construction of District improvements outlined in attached Exhibit “D” shall not interfere with the City’s access and ability to perform routine, emergency, or replacement operations in the future. District shall have the right of ingress and egress for personnel, vehicles, and construction equipment to, from, and along the easement area at any time. This easement shall be in, over, on, through, within, under, and across the Easement Area of the City’s Exclusive Permanent Easement Area. The “Easement Area” which comprises the District’s new Permanent Easement is described and depicted in Exhibit “B”, attached hereto and incorporated by reference herein. And;
A Temporary Construction Easement
A Temporary Construction Easement for the purposes of facilitating construction of District Facilities, including the right to place equipment and vehicles, pile earth thereon, and utilize said Temporary Construction Easement for all other related activities and purposes in, on, over, under, through, and across that certain portion of the Real Property which is described and depicted in Exhibit “C”, attached hereto and incorporated by reference herein (“Temporary Construction Easement”). Said Temporary Construction Easement shall commence ninety (90) days after issuance by District of a Notice of Commencement of Construction, which shall be issued to City by U.S. Mail, and shall automatically terminate upon completion of construction of District Facilities and restoration of the Temporary Construction Easement Area, or one (1) year after the effective date of the Notice of Commencement of Construction, whichever occurs first; however, District shall have the right to extend the Temporary Construction Easement term for a maximum of three (3) extensions of three (3) months each if District determines that additional time beyond the one year period is necessary for construction completion. In such case, District shall have the unilateral right to extend the Temporary Construction Easement period through construction completion and agrees to compensate City Five Hundred Dollars ($500) for each three-month extension term exercised. Payment for any such extension(s) shall be paid by District to City concurrent with District’s written notice to City of District’s intent to exercise such extension provisions. In any event, this Temporary Construction Easement shall terminate on or before December 31, 2029.

GRANTOR:

City of Oxnard, a municipal corporation

Agreement No. A-8622
429

Luis Mc Arthur, Mayor Date
ATTEST:

Lourdes A. López, City Clerk Date
APPROVED AS TO FORM:

Stephen M. Fischer, City Attorney Date

ACKNOWLEDGMENT
State of California
County of ________________
On ______________________ before me, _______________________________________, Notary Public, personally appeared _____________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature __________________________ (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

Agreement No. A-8622
430

CERTIFICATE OF ACCEPTANCE
(Government Code §27281)
This is to certify that the interest in real property conveyed by this easement deed dated _____________________, from the City of Oxnard, a municipal corporation, is hereby accepted by order of the Board of Directors of Calleguas Municipal Water District on _________________________, pursuant to authority conferred by Ordinance No. 18, which the Calleguas Municipal Water District Board of Directors adopted on July 21, 2021, and the grantee consents to the recordation thereof by its duly authorized officers.

Dated:____________________________________

CALLEGUAS MUNICIPAL WATER DISTRICT

By: ______________________________________
Raul Avila, President, Board of Directors
By: ______________________________________
Kristine McCaffrey, General Manager

STATE OF CALIFORNIA)
SS

COUNTY OF VENTURA)
I, ________________________, Clerk of the Board of Directors of Calleguas Municipal Water District, DO HEREBY CERTIFY that the attached and foregoing is a full, true and correct copy of Ordinance No. 18 of said Board, and the same has not been amended or repealed.

By:

Clerk of the Board
Dated:

Agreement No. A-8622
431
Description: Ventura,CA Document - Book Page 2702.258 Page: 1 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8622
432
Description: Ventura,CA Document - Book Page 2702.258 Page: 2 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8622
433
Description: Ventura,CA Document - Book Page 2702.258 Page: 3 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8622
434
Description: Ventura,CA Document - Book Page 2702.258 Page: 4 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8622
435
Description: Ventura,CA Document - Book Page 2702.258 Page: 5 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8622
436
Description: Ventura,CA Document - Book Page 2702.258 Page: 6 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8622
437
Description: Ventura,CA Document - Book Page 2702.258 Page: 7 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8622
438
Description: Ventura,CA Document - Book Page 2702.258 Page: 8 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8622
439
Description: Ventura,CA Document - Book Page 2702.258 Page: 9 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8622
440
EXHIBIT "B"

LEGAL DESCRIPTION FOR
PERMANENT EASEMENT LYING WITHIN LOT 6 TRACT 5671-2 170MR91 APN 157-0-270-015
THAT PORTION OF LOT 6 TRACT 5671-2 IN THE CITY OF CAMARILLO, COUNTY OF VENTCTRA, STA TE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 170, PAGE 91 THROUGH 99 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS:

BEGINNING AT THE NORTHWEST CORNER OF LOT 6;
THENCE NORTH 74°
26'45" EAST 1382.32 FEET ALONG THE NORTHERLY LINE OF
LOT 6 TO THE NORTHEAST CORNER OF LOT 6;
THENCE SOUTH 00°
39'51" WEST 13.92 FEET ALONG THE EASTERLY LINE OF LOT 6; THENCE SOUTH 56°
57'14" WEST 5.44 FEET TO A POINT WHJCH IS 15.00 FEET AT RIGHT ANGLES TO THE NORTHERLY LINE OF SAID LOT 6;
THENCE PARALLEL WITH AND DISTANT SOUTHERLY 15.00 FEET WITH THE NORTHERLY LINE OF LOT 6, SOUTH-74°
26'45" WEST 1377.62 FEET TO THE
WESTERLY LINE OF LOT 6; ._
THENCE NORTH 00°
41'40" EAST 15.62 FEET ALONG THE WEST LINE OF LOT 6 TO THE NORTHWEST CORNER OF LOT 6;
PARCEL CONTAINS 0.476 ACRES, OR 20,731 SQUARE FEET, MORE OR LESS.

EXHIBIT B SHEETS 2 THROUGH 3 OF 3 IS INCLUDED HEREIN AND MADE A PART HEREOF.
j7JO{t;f'\I
GREGORY D. HINDSON J/tt--/#, 6';-<" OF - ll'<c:,'b'<,
CAUFORNIA LICENSED PROFESSIONAL LAND SURVEYO '�

FOR AND ON BEHALF OF THE MOLLENHAUER GROUP
Page I of3
Agreement No. A-8622
441
Agreement No. A-8622
442
Agreement No. A-8622
443
EXHIBIT "C"

LEGAL DESCRIPTION FOR
TEMPORARY EASEMENT LYING WITHIN LOT 6 TRACT 5671-2 170MR91 APN 157-0-270-015
THAT PORTION OF LOT 6 TRACT 5671-2 IN THE CITY OF CAMARILLO, COUNTY OF VENT�RA, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 170, PAGE 91 THROUGH 99 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS:

BEGINNING AT THE NORTHEAST CORNER OF LOT 6;
THENCE SOUTH 00°
41'40" WEST 15.62 FEET ALONG THE EASTERLY LINE OF LOT 6

TO THE TRUE POINT OF BEGINNING,
THENCE NORTH 74°
26'45" WEST 1377.62 FEET ALONG A LINE WHICH IS PARALLEL WITH AND 15.00 FEET SOUTHERLY OF THE NORTHERLY LINE OF LOT 6; THENCE SOUTH 56°
57'14" WEST 39.92:FEET TO A POINT WHICH IS 27.00 FEET AT RIGHT ANGLES TO THE NORTHERLY LINE OF SAID LOT-6;
THENCE PARALLEL WITH AND DISTANT SOUTHERLY 27.00 FEET WITH THE NORTHERLY LINE OF LOT 6, SOUTH 74°
26'45" WEST 1343.04 FEET TO THE WESTERLY
LINE OF LOT 6;
THENCE NORTH 00°
41 '40" EAST 12.50 FEET TO THE TRUE POINT OF BEGINNING, PARCEL CONTAINS 0.375 ACRES, OR 16,324 SQUARE FEET, MORE OR LESS.

EXHIBIT C SHEETS 2 THROUGH 3 OF 3 IS INCLUDED HER IN AND MADE A PART HEREOF.
ftJ()tfJ>/
GREGORYD. HINDSON -i/Ju, CALIFORNIA LICENSED PROFESSIONAE L��� SU 70

FOR AND ON BEHALF OF THE MOLLENHAUER GROUP
Page I of3
Agreement No. A-8622
444
I #
I
I
k' /,rel �_1J'
LOT 7
,11
1 '
'
;, TRACT 5671-2 170 MR 91
✓I
"' (PORTION SECTION 28 T.2.N. R.21.W SBB & M)
�
I
,f
I
0-

NW CORNER
LOT6 ""'0 TRACT 5671-2 170 MR 91
' �,
LEGEND
250'
SCALE: 1"=250'

INDICATES AREA OF LEGAL DESCRIPTION
G:\Projects\Survey\LA21300-LA21399\LA21363_CVI_Colleguos-Venturo Interconnection Project 562-P&I\Acod Drowings\TEMP ESMT EXHIBIT.dwg Dote:03/10/26 02:03p mkhudove 213 624 2661 TEL
818 937 9899 TEL
919 W. Gl.ENOAKS BLVD 2ND FL
GLENDALE CALIFORNIA 91202 WWW.MOLLENHAUERGROUP.COM
Roup CIVIL ENGINEERING G SURVEYING+MAPPING

LAND DEVELOPMENT
EXHIBIT •C•
lEMPORARY EASEMENT
AfN: 157-0-270-015
PREPARED FOR:

CALLEQUAS MUNICIPAL
WAlER DISTRICT
DA TE: MARCH,- -2026
JOB # LA21363

DRAWN MK
SCALE 1"=250'
SHEET 2 OF 3
Agreement No. A-8622
445

CAMINO TIERRA SANTA
60 FEET WIDE
-- -- --
� -----
<;.; I -----
� ,('� I -----
� J,� s:s <o· ' I
� �� -----
I ----- �· (\i
4: I '?
NE CORLOT I TRACT 5671-2 170 MR 91 1'/ I
N00" 39' 51 "E /

13.92' /
S56" 57' 14"W

5.44'
LEGEND
� I ' INDICATES AREA OF LEGAL DESCRIPTION 1�1 '
16,324 SQ.FT. OR 0.375 ACRES S56" 57' 14"W
o·
I

39.92'
22 NOT TO SCALE v
ls ·Oo,
� I
I 5:5 ' � � s:s '
� " � 1-.;; i �· "
4: �
50' I & LOT6 25
' c;:; I I I '
�- � TRACT 5671-2 170 MR 91
SCALE: 1"=50' 'rJ- �· (PORTION SECTION 28 T.2.N. R.21.W SBB & M) ":)· � 4:
"
P.O.B.

NW COR LOT 6 TRACT 5671-2 170 MR 91
soo· 41 • 4o"w

15.62'
-.i--+r--1.P.O.B.
'\
A '\ '
G:\Projects\Survey\LA21300-LA21399\LA21363_CVLCalleguas-Ventura Interconnection Project 562_P&I\Acad Drawings\TEMP ESMT EXHIBIT.dwg Date:03/10/26 03:48p mkhudave 213 624 2661 TEL
818 937 9899 TEL
919 W. Gl.ENOAl<S BLVD 2ND R.

GLENDALE CALIFORNIA 91202
WWW.MOl.l.ENHAUERGROUP.COM
Roup CIVIL ENGINEERING G SURVEYING+MAPPING

LAND DEVELOPMENT
EXHIBIT "C"
lEMPORARY EASEMENT
AfN: 157-0-270-015
PREPARED FOR:

CALLEQUAS MUNICIPAL
WAlER DISTRICT
DATE: MARCH;-w26
JOB # LA21363

DRAWN MK
SCALE 1"=50'
SHEET 3 OF 3
Agreement No. A-8622
446

MUNICIPAL WATER

DISTRICT
EXHIBIT "D"
Agreement No. A-8622
447
EXHIBIT "D"
Agreement No. A-8622
448
EXHIBIT "D"
Agreement No. A-8622
449
EXHIBIT "D"
Agreement No. A-8622
450
EXHIBIT "D"
Agreement No. A-8622
451
EXHIBIT "D"
Agreement No. A-8622
452
DATE:APRIL 27, 2026
Agreement No. A-8622
EXHIBIT "D"453
EXHIBIT "D"
Agreement No. A-8622
454
DATE:APRIL 27, 2026
Agreement No. A-8622
EXHIBIT "D"455
EXHIBIT "D"
Agreement No. A-8622
456
EXHIBIT "D"
Agreement No. A-8622
457
______________________________________________________________________________ APN: 157-0-270-015 CMWD/Calleguas-Ventura Interconnection/City of Oxnard/Agreement

PARCEL NO.: 157-0-270-015
EXCLUSIVE EASEMENT OWNER: City of Oxnard
PROJECT: Calleguas Municipal Water District, Calleguas - Ventura Interconnection (Project No. 562) CMWD PARCEL NO.: 6308

EASEMENT TRANSFER AGREEMENT
THIS AGREEMENT dated _______________________, 2026, is made and entered into by and between City of Oxnard, a municipal corporation,
hereinafter collectively referred to as "City", and
Calleguas Municipal Water District
hereinafter called "District."
An Assignment of Easement (“Assignment”) covering the property rights particularly described therein, has been executed concurrently with this Agreement and delivered to District representatives. A copy of said Assignment is labeled “Exhibit 1” and is attached hereto and incorporated herein by this reference.

In consideration of which, and other considerations hereinafter set forth, it is mutually agreed as follows:

1. The parties have herein set forth the whole of their agreement. The performance of this Agreement constitutes the entire consideration for said Assignment and shall relieve the District of all further obligation or claims on this account, or on account of the location, grade or construction of the proposed public improvement.

2. The District shall:

A. PAYMENT - Pay to the order of the City the sum of $6,200 as consideration in full for the real property interests being conveyed in the referenced Assignment, for the loss, replacement and moving of any improvements, severance damages and for entering into this Agreement. Said sum shall be paid by District directly to City within 30 days after the Assignment has been recorded.

B. MISCELLANEOUS COSTS - Pay any and all transactional closing costs and recording fees incurred in this transaction.

C. CONSTRUCTION - Shall construct improvements consistent with Plans and documents reviewed and accepted by the City. Construction of District improvements outlined in attached Exhibit A shall not interfere with the City’s access and ability to perform routine, Agreement No. A-8623
458
______________________________________________________________________________ APN: 157-0-270-015 CMWD/Calleguas-Ventura Interconnection/City of Oxnard/Agreement

emergency, or replacement operations in the future.

D. RESTORATION OF PROPERTY – After completion of construction use, restore the surface of the Temporary Construction Easement area identified in Exhibit 1 to a better condition than that which existed prior to District’s use, including repaving the asphalt concrete access road.

E. INDEMNIFICATION - Indemnify and hold harmless City from any and all claims, damages, costs, judgments, or liability caused by District or its officers, employees or agents specifically arising from District’s project construction and restoration work on City’s Exclusive Permanent Easement Area, identified in the attached “Exhibit 1” or as a direct result of District’s operation of District facilities on City’s Exclusive Permanent Easement Area.

F. RECORDATION OF INSTRUMENT - Accept the Assignment herein referenced and cause the same to be recorded in the office of the Ventura County Recorder.

3. The City:

A. REPRESENTATION - Warrants there are no known oral or written leases on all or any portion of the City’s Exclusive Permanent Easement Area in the referenced Assignment.

4. The Parties agree:

A. ARTICLE HEADINGS - Article headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants and conditions of this Agreement.

B. COMPLETE UNDERSTANDING - This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof, superseding all negotiations, prior discussions, and preliminary agreements or understandings, written or oral. This Agreement may not be amended except in writing by the parties hereto or their successors or assigns.

C. DISTRICT APPROVAL - This Agreement is subject to and conditioned upon approval and ratification by the Calleguas Municipal Water District. This Agreement is not binding upon the District until executed by the appropriate District official(s) acting in their authorized capacity.

Agreement No. A-8623
459
______________________________________________________________________________ APN: 157-0-270-015 CMWD/Calleguas-Ventura Interconnection/City of Oxnard/Agreement

No Obligation Other Than Those Set Forth Herein Will Be Recognized.

CITY:

City of Oxnard, a municipal corporation

Luis Mc Arthur, Mayor Date
ATTEST:

Lourdes A. López, City Clerk Date
APPROVED AS TO FORM:

Stephen M. Fischer, City Attorney Date

DISTRICT:

Calleguas Municipal Water District
By: ____________________________________ Date:_______________________ Raul Avila, President, Board of Directors
By: ______________________________________ Date:_______________________ Kristine McCaffrey, General Manager
Agreement No. A-8623
460
______________________________________________________________________________ APN: 157-0-270-015 CMWD/Calleguas-Ventura Interconnection/City of Oxnard/Agreement

Recorded at request of and
When recorded return to:

Calleguas Municipal Water District
c/o Hamner, Jewell & Associates
Government Real Estate Services
3183 Duncan Road, Suite E
San Luis Obispo, CA 93401
A.P. No. 157-0-270-015
CMWD Parcel No. 6308
Space above this line for Recorder’s Use
No fee pursuant to Government
Code § 6103 No Documentary Transfer Tax per
R&T Code § 11922 No Recording Fee per
Government Code § 27383
Calleguas Municipal Water District
Calleguas - Ventura Interconnection (Project No. 562)
Helen M. Pearson, Dorothy E. James and Robert E. Pearson ("Vendor"), executed a Contract and Grant of Easement (“Easement Deed”) granting an exclusive permanent easement to the City of Oxnard, a municipal corporation ("City”). The Easement Deed was recorded in Book 2702, Page 258-266 on December 31, 1964, in the County Recorder’s Office of the County of Ventura, a copy of which is attached as Exhibit “A”.

This Assignment of Easement (“Assignment”) is being executed between the City and Calleguas Municipal Water District (“District”) to transfer certain easement rights through the City’s exclusive easement area (“City’s Exclusive Permanent Easement Area”), described in the attached Easement Deed as Parcel 2202-B. The granting of the new easement rights to the District shall have no effect whatsoever on the rights and easements held by the City. Further, the District’s new easement rights will be subservient and secondary to the City’s rights.

NOW THEREFOR FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
CITY OF OXNARD, A MUNICIPAL CORPORATION (“CITY”)
hereby GRANTS, ASSIGNS, and TRANSFERS to
CALLEGUAS MUNICIPAL WATER DISTRICT (“DISTRICT”)
the following interests in real property:

ASSIGNMENT OF EASEMENT
EXHIBIT 1
Agreement No. A-8623
461
______________________________________________________________________________ APN: 157-0-270-015 CMWD/Calleguas-Ventura Interconnection/City of Oxnard/Agreement

Permanent Easement
A Permanent Easement in gross to survey, install, construct, reconstruct, enlarge, lay, alter, operate, patrol, remove, replace, and maintain a water or wastewater conduit, consisting of one or more underground water or wastewater pipelines and related facilities. These related facilities may include but are not limited to markers, air valves, manholes, valves, meters, surge control devices, test stations, buried communication devices, buried electrical conduits and devises, pull boxes, and all related incidents, fixtures, and appurtenances. The markers, test stations, pull boxes, blow off valves, air release valves, manholes, other related facilities, and turnouts may be located above ground or partially above ground. The facilities shall be consistent with the construction drawings for the Calleguas – Ventura Interconnection project as reviewed and agreed to by the City.

Construction of improvements shall be consistent with plans and documents reviewed and accepted by the City. Construction of District improvements outlined in attached Exhibit “D” shall not interfere with the City’s access and ability to perform routine, emergency, or replacement operations in the future. District shall have the right of ingress and egress for personnel, vehicles, and construction equipment to, from, and along the easement area at any time. This easement shall be in, over, on, through, within, under, and across the Easement Area of the City’s Exclusive Permanent Easement Area. The “Easement Area” which comprises the District’s new Permanent Easement is described and depicted in Exhibit “B”, attached hereto and incorporated by reference herein. And;
A Temporary Construction Easement
A Temporary Construction Easement for the purposes of facilitating construction of District Facilities, including the right to place equipment and vehicles, pile earth thereon, and utilize said Temporary Construction Easement for all other related activities and purposes in, on, over, under, through, and across that certain portion of the Real Property which is described and depicted in Exhibit “C”, attached hereto and incorporated by reference herein (“Temporary Construction Easement”). Said Temporary Construction Easement shall commence ninety (90) days after issuance by District of a Notice of Commencement of Construction, which shall be issued to City by U.S. Mail, and shall automatically terminate upon completion of construction of District Facilities and restoration of the Temporary Construction Easement Area, or one (1) year after the effective date of the Notice of Commencement of Construction, whichever occurs first; however, District shall have the right to extend the Temporary Construction Easement term for a maximum of three (3) extensions of three (3) months each if District determines that additional time beyond the one year period is necessary for construction completion. In such case, District shall have the unilateral right to extend the Temporary Construction Easement period through construction completion and agrees to compensate City Five Hundred Dollars ($500) for each three-month extension term exercised. Payment for any such extension(s) shall be paid by District to City concurrent with District’s written notice to City of District’s intent to exercise such extension provisions. In any event, this Temporary Construction Easement shall terminate on or before December 31, 2029.

GRANTOR:

City of Oxnard, a municipal corporation

Agreement No. A-8623
462
______________________________________________________________________________ APN: 157-0-270-015 CMWD/Calleguas-Ventura Interconnection/City of Oxnard/Agreement

Luis Mc Arthur, Mayor Date
ATTEST:

Lourdes A. López, City Clerk Date
APPROVED AS TO FORM:

Stephen M. Fischer, City Attorney Date

ACKNOWLEDGMENT
State of California
County of ________________
On ______________________ before me, _______________________________________, Notary Public, personally appeared _____________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature __________________________ (Seal)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

Agreement No. A-8623
463
______________________________________________________________________________ APN: 157-0-270-015 CMWD/Calleguas-Ventura Interconnection/City of Oxnard/Agreement

CERTIFICATE OF ACCEPTANCE
(Government Code §27281)
This is to certify that the interest in real property conveyed by this easement deed dated _____________________, from the City of Oxnard, a municipal corporation, is hereby accepted by order of the Board of Directors of Calleguas Municipal Water District on _________________________, pursuant to authority conferred by Ordinance No. 18, which the Calleguas Municipal Water District Board of Directors adopted on July 21, 2021, and the grantee consents to the recordation thereof by its duly authorized officers.

Dated:____________________________________

CALLEGUAS MUNICIPAL WATER DISTRICT

By: ______________________________________
Raul Avila, President, Board of Directors
By: ______________________________________
Kristine McCaffrey, General Manager

STATE OF CALIFORNIA)
SS

COUNTY OF VENTURA)
I, ________________________, Clerk of the Board of Directors of Calleguas Municipal Water District, DO HEREBY CERTIFY that the attached and foregoing is a full, true and correct copy of Ordinance No. 18 of said Board, and the same has not been amended or repealed.

By:

Clerk of the Board
Dated:

Agreement No. A-8623
464
Description: Ventura,CA Document - Book Page 2702.258 Page: 1 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8623
465
Description: Ventura,CA Document - Book Page 2702.258 Page: 2 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8623
466
Description: Ventura,CA Document - Book Page 2702.258 Page: 3 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8623
467
Description: Ventura,CA Document - Book Page 2702.258 Page: 4 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8623
468
Description: Ventura,CA Document - Book Page 2702.258 Page: 5 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8623
469
Description: Ventura,CA Document - Book Page 2702.258 Page: 6 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8623
470
Description: Ventura,CA Document - Book Page 2702.258 Page: 7 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8623
471
Description: Ventura,CA Document - Book Page 2702.258 Page: 8 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8623
472
Description: Ventura,CA Document - Book Page 2702.258 Page: 9 of 9 Order: 5461 Comment:

EXHIBIT A
Agreement No. A-8623
473
EXHIBIT "B"

LEGAL DESCRIPTION FOR
PERMANENT EASEMENT LYING WITHIN LOT 6 TRACT 5671-2 170MR91 APN 157-0-270-015
THAT PORTION OF LOT 6 TRACT 5671-2 IN THE CITY OF CAMARILLO, COUNTY OF VENTCTRA, STA TE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 170, PAGE 91 THROUGH 99 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS:

BEGINNING AT THE NORTHWEST CORNER OF LOT 6;
THENCE NORTH 74°
26'45" EAST 1382.32 FEET ALONG THE NORTHERLY LINE OF
LOT 6 TO THE NORTHEAST CORNER OF LOT 6;
THENCE SOUTH 00°
39'51" WEST 13.92 FEET ALONG THE EASTERLY LINE OF LOT 6; THENCE SOUTH 56°
57'14" WEST 5.44 FEET TO A POINT WHJCH IS 15.00 FEET AT RIGHT ANGLES TO THE NORTHERLY LINE OF SAID LOT 6;
THENCE PARALLEL WITH AND DISTANT SOUTHERLY 15.00 FEET WITH THE NORTHERLY LINE OF LOT 6, SOUTH-74°
26'45" WEST 1377.62 FEET TO THE
WESTERLY LINE OF LOT 6; ._
THENCE NORTH 00°
41'40" EAST 15.62 FEET ALONG THE WEST LINE OF LOT 6 TO THE NORTHWEST CORNER OF LOT 6;
PARCEL CONTAINS 0.476 ACRES, OR 20,731 SQUARE FEET, MORE OR LESS.

EXHIBIT B SHEETS 2 THROUGH 3 OF 3 IS INCLUDED HEREIN AND MADE A PART HEREOF.
j7JO{t;f'\I
GREGORY D. HINDSON J/tt--/#, 6';-<" OF - ll'<c:,'b'<,
CAUFORNIA LICENSED PROFESSIONAL LAND SURVEYO '�

FOR AND ON BEHALF OF THE MOLLENHAUER GROUP
Page I of3
Agreement No. A-8623
474
Agreement No. A-8623
475
Agreement No. A-8623
476
EXHIBIT "C"

LEGAL DESCRIPTION FOR
TEMPORARY EASEMENT LYING WITHIN LOT 6 TRACT 5671-2 170MR91 APN 157-0-270-015
THAT PORTION OF LOT 6 TRACT 5671-2 IN THE CITY OF CAMARILLO, COUNTY OF VENT�RA, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 170, PAGE 91 THROUGH 99 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS:

BEGINNING AT THE NORTHEAST CORNER OF LOT 6;
THENCE SOUTH 00°
41'40" WEST 15.62 FEET ALONG THE EASTERLY LINE OF LOT 6

TO THE TRUE POINT OF BEGINNING,
THENCE NORTH 74°
26'45" WEST 1377.62 FEET ALONG A LINE WHICH IS PARALLEL WITH AND 15.00 FEET SOUTHERLY OF THE NORTHERLY LINE OF LOT 6; THENCE SOUTH 56°
57'14" WEST 39.92:FEET TO A POINT WHICH IS 27.00 FEET AT RIGHT ANGLES TO THE NORTHERLY LINE OF SAID LOT-6;
THENCE PARALLEL WITH AND DISTANT SOUTHERLY 27.00 FEET WITH THE NORTHERLY LINE OF LOT 6, SOUTH 74°
26'45" WEST 1343.04 FEET TO THE WESTERLY
LINE OF LOT 6;
THENCE NORTH 00°
41 '40" EAST 12.50 FEET TO THE TRUE POINT OF BEGINNING, PARCEL CONTAINS 0.375 ACRES, OR 16,324 SQUARE FEET, MORE OR LESS.

EXHIBIT C SHEETS 2 THROUGH 3 OF 3 IS INCLUDED HER IN AND MADE A PART HEREOF.
ftJ()tfJ>/
GREGORYD. HINDSON -i/Ju, CALIFORNIA LICENSED PROFESSIONAE L��� SU 70

FOR AND ON BEHALF OF THE MOLLENHAUER GROUP
Page I of3
Agreement No. A-8623
477
I #
I
I
k' /,rel �_1J'
LOT 7
,11
1 '
'
;, TRACT 5671-2 170 MR 91
✓I
"' (PORTION SECTION 28 T.2.N. R.21.W SBB & M)
�
I
,f
I
0-

NW CORNER
LOT6 ""'0 TRACT 5671-2 170 MR 91
' �,
LEGEND
250'
SCALE: 1"=250'

INDICATES AREA OF LEGAL DESCRIPTION
G:\Projects\Survey\LA21300-LA21399\LA21363_CVI_Colleguos-Venturo Interconnection Project 562-P&I\Acod Drowings\TEMP ESMT EXHIBIT.dwg Dote:03/10/26 02:03p mkhudove 213 624 2661 TEL
818 937 9899 TEL
919 W. Gl.ENOAKS BLVD 2ND FL
GLENDALE CALIFORNIA 91202 WWW.MOLLENHAUERGROUP.COM
Roup CIVIL ENGINEERING G SURVEYING+MAPPING

LAND DEVELOPMENT
EXHIBIT •C•
lEMPORARY EASEMENT
AfN: 157-0-270-015
PREPARED FOR:

CALLEQUAS MUNICIPAL
WAlER DISTRICT
DA TE: MARCH,- -2026
JOB # LA21363

DRAWN MK
SCALE 1"=250'
SHEET 2 OF 3
Agreement No. A-8623
478

CAMINO TIERRA SANTA
60 FEET WIDE
-- -- --
� -----
<;.; I -----
� ,('� I -----
� J,� s:s <o· ' I
� �� -----
I ----- �· (\i
4: I '?
NE CORLOT I TRACT 5671-2 170 MR 91 1'/ I
N00" 39' 51 "E /

13.92' /
S56" 57' 14"W

5.44'
LEGEND
� I ' INDICATES AREA OF LEGAL DESCRIPTION 1�1 '
16,324 SQ.FT. OR 0.375 ACRES S56" 57' 14"W
o·
I

39.92'
22 NOT TO SCALE v
ls ·Oo,
� I
I 5:5 ' � � s:s '
� " � 1-.;; i �· "
4: �
50' I & LOT6 25
' c;:; I I I '
�- � TRACT 5671-2 170 MR 91
SCALE: 1"=50' 'rJ- �· (PORTION SECTION 28 T.2.N. R.21.W SBB & M) ":)· � 4:
"
P.O.B.

NW COR LOT 6 TRACT 5671-2 170 MR 91
soo· 41 • 4o"w

15.62'
-.i--+r--1.P.O.B.
'\
A '\ '
G:\Projects\Survey\LA21300-LA21399\LA21363_CVLCalleguas-Ventura Interconnection Project 562_P&I\Acad Drawings\TEMP ESMT EXHIBIT.dwg Date:03/10/26 03:48p mkhudave 213 624 2661 TEL
818 937 9899 TEL
919 W. Gl.ENOAl<S BLVD 2ND R.

GLENDALE CALIFORNIA 91202
WWW.MOl.l.ENHAUERGROUP.COM
Roup CIVIL ENGINEERING G SURVEYING+MAPPING

LAND DEVELOPMENT
EXHIBIT "C"
lEMPORARY EASEMENT
AfN: 157-0-270-015
PREPARED FOR:

CALLEQUAS MUNICIPAL
WAlER DISTRICT
DATE: MARCH;-w26
JOB # LA21363

DRAWN MK
SCALE 1"=50'
SHEET 3 OF 3
Agreement No. A-8623
479

MUNICIPAL WATER

DISTRICT
EXHIBIT "D"
Agreement No. A-8623
480
EXHIBIT "D"
Agreement No. A-8623
481
EXHIBIT "D"
Agreement No. A-8623
482
EXHIBIT "D"
Agreement No. A-8623
483
EXHIBIT "D"
Agreement No. A-8623
484
EXHIBIT "D"
Agreement No. A-8623
485
DATE:APRIL 27, 2026
Agreement No. A-8623
EXHIBIT "D"486
EXHIBIT "D"
Agreement No. A-8623
487
DATE:APRIL 27, 2026
Agreement No. A-8623
EXHIBIT "D"488
EXHIBIT "D"
Agreement No. A-8623
489
EXHIBIT "D"
Agreement No. A-8623
490

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.13
DATE: June 16, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Purchase Order with Quinn Company for One Caterpillar 950 Wheel Loader for the Environmental Resources Division.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute a Purchase Order with Quinn Company in an amount not to exceed $573,818.15 for the purchase of one new Caterpillar Inc. Model 950 Wheel Loader, utilizing the Sourcewell cooperative purchasing agreement (#011723-CAT), for use by the Environmental Resources Division. (Public Works and Transportation Committee approved 3-0 on May 26, 2026.)

BACKGROUND
The City of Oxnard Environmental Resources Division (ER) provides municipal solid waste (MSW) collection and processing services, including garbage, recyclable materials, and organic waste to approximately 41,077 customer accounts as of April 2026. The Division processes approximately 297,000 tons of material annually, including refuse, recyclables, and organic waste streams that must be received, sorted, and transferred six days a week.

To support these daily operations, the Division relies on heavy-duty equipment, including wheel loaders, to perform essential functions such as unloading, stockpiling, and transporting materials. Due to the high volume of materials handled and the demanding operating conditions, this equipment experiences significant wear and must be replaced periodically.

The Division’s existing wheel loader (ID# 14304), purchased in 2014, has reached the end of its useful service life, has high operating hours, and has increasing maintenance costs. Wheel loaders used in solid waste environments have an expected useful life of approximately 10,000 to 15,000 hours of operation. Equipment (ID# 14304) has reached 23,681 hours and is operating beyond its economic life and incurring elevated maintenance costs, reduced efficiency, and increased risk of operational disruption. Replacement of the unit is necessary to maintain reliable service levels and support ongoing compliance with Local and State waste diversion and organics recycling requirements.

DISCUSSION
In alignment with the 2024 ER Cost of Service Study, the Environmental Resources Division obtained a cooperative purchase quotation through Sourcewell from Quinn Company for the acquisition of one new 2026 Caterpillar 950 Wheel Loader to replace the existing unit (ID# 14304). The proposed equipment is specifically configured for solid waste operations and includes a high-lift linkage and waste handling package designed to perform efficiently in high-volume material processing environments such as the Del Norte Regional Recycling and Transfer Station.

The quoted unit includes all standard features, along with additional enhancements designed specifically for solid waste operations, such as collision warning, surround-view cameras, rearview monitoring, a reversing fan, a trash air precleaner, a fire suppression system, and an industrial lighting package. These features are intended to improve operator safety, 491
minimize downtime, and extend the life of the equipment. No additional costs were associated with these features in the quote.

The total purchase price of the equipment is $636,253.17. Through the use of the Sourcewell cooperative purchasing contract (#011723-CAT), the City will receive an 18 percent discount, resulting in a net purchase price of $525,227.60, excluding taxes and fees. Including applicable sales tax, tire fees, and delivery costs, the total cost of the equipment is $573,818.15. The equipment includes a standard 12-month full machine warranty, along with extended coverage of 36 months or 5,000 hours for the powertrain, hydraulics, and technology components.

The City Purchasing Policy allows for the use of governmental cooperative contracts for the purchase of goods, equipment and contractual services when the contract has been competitively bid and awarded in accordance with local, State, and Federal laws that govern public procurement. Quinn Company holds a cooperative contract with Sourcewell #011723-CAT with a current expiration date of April 14, 2027, and may be extended one additional year. Sourcewell offers government agencies a cooperative purchasing program that provides competitively solicited cooperative contracts and allows the City to “piggyback” on the agreement and obtain the rentals at a discounted price.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the four strategic plans adopted by City Council on May 17, 2016.

FINANCIAL IMPACT
The total cost for the purchase of one Caterpillar 950 Wheel Loader shall not exceed $573,818.15 and will be funded through the Environmental Resources Division’s adopted Fiscal Year 2025-2026 budget and also use of the Fleet Replacement Fund (742) in project C1837 that has one-time funds as outlined below. The use of the Sourcewell cooperative purchasing contract (# 011723-CAT) provides a cost savings of approximately $114,525.57, or 18 percent off the list price.

Account (Capex- Machinery/Equipment) Amount
7423750-56040-C1837 $ 327,172.00
6313636-56040 $ 246,646.15
Total $ 573,818.15

COMMITTEE OUTCOME
The Public Works and Transportation Committee approved 3-0 on May 26, 2026 to approve the staff recommendation and to forward the item for Council approval.

Please click here to view the Measure M pre-recorded presentation video.

Please click here to view the May 26, 2026 Public Works and Transportation Committee Meeting recording.

Prepared by: Brian Yanez, Assistant Public Works Director

ATTACHMENTS

1. CAT 950 Wheel Loader Quote

2. Sourcewell - Cooperative Agreement
492
Quote 194846-01

194846-01
Apr 30, 2026

CITY OF OXNARD - DEL NORTE RECYCLING

ATTN ABEL DELGADILLO
111 S DEL NORTE BLVD
OXNARD, California 93030
Attention: ABEL DELGADILLO
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration.

One (1) New Caterpillar Inc. Model: 950 Wheel Loader including standard and optional equipment as listed below.

STOCK NUMBER: NS0025136 SERIAL NUMBER: 0TN210841 YEAR: 2026 SMU: 7 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 90 days, Subject to availability after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.

Sincerely,
Jaime Llamas
Machine Sales Representative
(805) 856-8926
[email protected]
493
Quote 194846-01

One (1) New Caterpillar Inc. Model: 950 Wheel Loader including standard and optional equipment as listed below.

STANDARD EQUIPMENT
POWERTRAIN -Engine, Cat C7.1 –Tier 4 Final Emissions rating -- Auto Idle shutdown --Fuel priming pump (electric) --Fuel/Water separator --Engine air intake with strata-tubes --Ether Aid ready -Standard (low fuel) & Peformance (best -production) Power modes -Cat Clean Emissions Module (CEM) with -Diesel Particulate Filter (DPF) and -remote Diesel Exhaust Fluid (DEF) tank - Tranmission countershaft, automatic, -powershift (5F/3R) -Torque converter, locking clutch with -free wheel stator -Fan, radiator, electronically -controlled, hydraulically driven, -temperature sensing, on demand -Brakes, full hydraulic enclosed wet-disc -with Integrated Braking System (IBS) -Brake wear indicators -Parking brake, disk & dual caliper ELECTRICAL -Alarm, back-up -Alternator, 115-amp brushed -Batteries (2), maintenance free 1400 CCA -Ignition - push to start - Lighting system: --2 halogen tower mounted work lights -beam with turn signals) --2 rear facing halogen lights in hood --2 LED position/stop lights --4 halogen work lights on the cab -Main disconnect switch -Receptacle start (cables not included) -Starter, electric, heavy duty -Starting and charging system (24-volt) OPERATOR ENVIRONMENT -Automatic climate control with Air -conditioner, heater & defroster -Beverage holders (2) with storage -compartment for cell phone/MP3 player -Bucket/Work tool function lockout -Cab, pressurized and sound suppressed, - (ROPS/FOPS), radio ready -(entertainment) includes antenna, -speakers, & converter (12-volt 10-amp) -Coat hook (2) -EH Controls, lift and tilt function -EH Parking Brake --Application profiles --Operator profiles --Utilization, Fuel, Location & Health --Job Aids, Control help & digital O&MM --Passcode & bluetooth security - OTHER STANDARD EQUIPMENT -Couplings, Caterpillar O-ring face seal -Hoses, Caterpillar XT -Implement Hydraulic System -- Load sensing with variable -displacement piston pump. -Oil sampling valves -Remote diagnostic pressure taps -Cooling package with swing out -second plane cores -Ecology drains for engine, transmission, -and hydraulics -Filters: fuel, engine air, engine oil, - hydraulic oil, transmission -Grease zerks -Hitch, drawbar with pin -Hood, power tilting -Kickout, lift & tilt, automatic -(adjustable in cab) -Radiator grill, airborne debris -Service Center (electrical & hydraulic) -Sight gauges: engine coolant, hydraulic -oil, and transmission oil level -Steering, load sensing -
OPERATOR ENVIRONMENT --Auto set tires & Autodig --Integrated payload with low lift weight -Cat Payload with Assist Technology -Post mounted membrane 16 switch keypad --Integrated rear-view camera --Machine settings & health parameters -- 20cm (8 in) color LCD touch screen -Information Display, right post mounted --Warning indicators -Tachometer gages -- Temperature, Fuel and -Indication Display, Front dash mounted -Viscous mounts -Window, sliding (left and right sides) -intermittent front wiper -Wet-Arm wipers/washers front & rear, -Sun visor, front -Monitored Seat belt, retractable -3 receptacles, 12-Volt - integrated spot mirrors -Mirrors, rearview external with -Light, cab dome -Horn, electric -Ergonomic cab access ladders & handrails 494
Quote 194846-01

MACHINE SPECIFICATIONS
950 WHEEL LOADER 590-6108
LANE 3 ORDER 0P-9003
REGIONAL PKG 14B, AM-N, JSTK 633-8191
AXLE OIL COOLER READY, ED 590-6313
HYDRAULIC OIL, STANDARD 366-9912
STARTING, STANDARD 590-6272
CAB, DELUXE, STRG JOYSTICK 633-5469
JOYSTICK 3V, STEERING JOYSTICK 632-7161
STEERING SYST, STD, JSTK 590-6264
PRODUCT LINK, CELLULAR PLE643 641-7597
TECHNOLOGY, PAYLOAD, ASSIST 633-1811
FAN, REVERSING, VPF, ANSI 590-6144
ANTIFREEZE, -34C (-29F) 626-1926
TIRES, 23.5R25 MX XHA2 * L3 622-7037
SERIALIZED TECHNICAL MEDIA KIT 421-8926
ROLL ON-ROLL OFF 0P-6619
STORAGE PROTECTION 0G-4129
950 CPM 646-7625
LINKAGE, HIGH LIFT 590-6209
HYDRAULICS, 3V RC HL 590-6156
LIGHTS, LED, INDUSTRIAL 590-6403
COOLING CORES, 6 FPI 567-4726
AIR INLET PRECLEANER, TRASH 365-0121
FENDERS, NARROW 550-3413
SOUND SUPPRESSION, INDUSTRIAL 590-6242
TRANSPORT GROUP, NO WORKTOOL 361-1437
LUBRICATION, MANUAL, HL, IND 590-6414
LIGHTS, REVERSING STROBE 569-4049
LIGHT, SEAT BELT LAMP 460-7450
LIGHT, WARNING BEACON 491-7467
GUARD, HINGED, POWERTRAIN 569-8171
GUARD, TILT CYLINDER 590-6354
OIL CHANGE SYSTEM, HIGH SPEED 563-3741
TOOL BOX 558-0974
FILM, WASTE 468-0171
INDUSTRIAL PACKAGE 632-4594
AXLES, AUTO/AUTO, SGR, JSTK 633-8187
FUEL ANTIFREEZE, -25C (-13F) 0P-3978
QUICK COUPLER READY, HL 631-1552
FILTRATION, STD, ACF PRECLNR 633-1823
WINDOWS, RUBBER MTD, FNT GUARD 627-5974
DETECT, COLLISION WARNING 632-6851
CAMERA, SURROUND VISION 633-1828
COUNTERWEIGHT, REAR GUARD 632-7612
SUI Basement Bucket
NVB Fire Suppression
Setco Tires
495
Quote 194846-01

WARRANTY & COVERAGE
Standard Warranty: 12 MONTHS FULL MACHINE
Extended Coverage: 36 MO/5000 HR POWERTRAIN + HYDRAULICS + TECH SELL PRICE $636,253.17
EXT WARRANTY Included
SOURCE WELL 18% DISCOUNT CONTRACT #011723-CAT ($114,525.57) PREP AND FREIGHT $3,500.00
NET BALANCE DUE $525,227.60
TIRE FEE $7.00
SALES TAX (9.25%) $48,583.55
AFTER TAX BALANCE $573,818.15
Accepted by___________________________________ on ____________________ ______________________________
Signature
496
011723- CAT
Rev. 3/2022 1
Caterpillar: Confidential Green
Solicitation Number: RFP # 011723

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Caterpillar Inc., 100 NE Adams Street, Peoria, IL 61629 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Heavy Construction Equipment with Related Attachments and Technology from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 14, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 497
011723- CAT
Rev. 3/2022 2
Caterpillar: Confidential Green
Pursuant to Section 10(b), Supplier will subcontract certain obligations under this Contract to its dealers. Only those dealers that sign a Participation Agreement with Supplier obligating them to comply with the terms of this Contract will be eligible to provide Equipment, Products, or Services as a subcontractor under this Contract. In the event there is no dealer who has entered into a Participation Agreement available to provide Equipment, Products, or Services to a Participating Entity, Supplier will be under no obligation to provide Equipment, Products, or Services to such Participating Entity under this Contract. Supplier will provide a copy of this Contract to its dealers that would normally service Participating Entities and invite such dealers to enter into a Participation Agreement as a subcontractor of Supplier under the terms of this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the percentage list discount stated in the supplier’s proposal.

Upon request made to a participating CAT dealer, from a Participating Entity identifying themselves as a Sourcewell member by providing their Sourcewell member number and contract number; formal quotes will list all costs, including all delivery expenses, such as freight and permits (when required).

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 498
011723- CAT
Rev. 3/2022 3
Caterpillar: Confidential Green
Alternatively, Participating Entities may choose to make their own transportation arrangements. In such case, there would be no delivery charges from the local participating Cat dealer.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 499
011723- CAT
Rev. 3/2022 4
Caterpillar: Confidential Green

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. Supplier may not enter into a contract with a U.S. Federal Government entity prior to obtaining necessary internal approvals and shall not be obligated to provide Equipment, Products or Services to any U.S. Federal Government entity under this Contract unless separately agreed in writing. Caterpillar may work with such parties and may agree to provide equipment or services under the Contract on a case-by-case basis.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 500
011723- CAT
Rev. 3/2022 5
Caterpillar: Confidential Green
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Participating Dealers with payments made to the Participating Dealers. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier’s Participating Dealer, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and Supplier’s Participating Dealer or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 501
011723- CAT
Rev. 3/2022 6
Caterpillar: Confidential Green
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 502
011723- CAT
Rev. 3/2022 7
Caterpillar: Confidential Green
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 503
011723- CAT
Rev. 3/2022 8
Caterpillar: Confidential Green

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid. Provided, however, that Supplier is permitted to subcontract certain of its rights and obligations to Supplier Participating Dealers for performance without Sourcewell’s prior written consent.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS
Intentionally omitted.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 504
011723- CAT
Rev. 3/2022 9
Caterpillar: Confidential Green
under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. Intentionally Deleted.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 505
011723- CAT
Rev. 3/2022 10
Caterpillar: Confidential Green

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 506
011723- CAT
Rev. 3/2022 11
Caterpillar: Confidential Green

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 507
011723- CAT
Rev. 3/2022 12
Caterpillar: Confidential Green
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. A Participating Dealer may name a Participating Entity as an additional insured on a case-by-case basis.

WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or selfinsured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors.

D. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier’s Participating Dealers must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Participating Dealer conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 508
011723- CAT
Rev. 3/2022 13
Caterpillar: Confidential Green
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Intentionally omitted.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Caterpillar Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Patrick Kearns
Title: Chief Procurement Officer Title: Vice President Sales & Marketing, Construction Industries
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B 5/5/2023 | 9:41 AM CDT 5/24/2023 | 9:13 AM PDT
5/24/2023 | 12:16 PM CDT
DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 509
RFP 011723 - Heavy Construction Equipment with Related
Attachments and Technology
Vendor Details
Company Name: Caterpillar Inc
Address:
100 NE Adams St
Peoria, IL 61629
Contact: Sean Egel
Email: [email protected]
Phone: 309-675-1399
HST#:

Submission Details
Created On: Tuesday November 15, 2022 14:22:18
Submitted On: Tuesday January 17, 2023 16:10:22
Submitted By: Sean Egel
Email: [email protected]
Transaction #: aeaa61ae-0c73-4610-8208-b80e2e0b4448
Submitter's IP Address: 192.189.129.23
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 510
Specifications
Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond “N/A” if the question does not apply to you (preferably with an explanation).

Line
Item Question Response *
1 Proposer Legal Name (one legal entity only):
(In the event of award, will execute the
resulting contract as "Supplier")
Caterpillar Inc.
*
2 Identify all subsidiary entities of the Proposer
whose equipment, products, or services are
included in the Proposal.

N/A
*
3 Identify all applicable assumed names or DBA
names of the Proposer or Proposer's
subsidiaries in Line 1 or Line 2 above.

N/A
*
4 Provide your CAGE code or Unique Entity
Identifier (SAM):
11083 *
5 Proposer Physical Address: 5212 N O'Connor Blvd Ste. 1100, Irving, TX 75039 * 6 Proposer website address (or addresses): https://www.caterpillar.com/, https://www.cat.com/en_US.html * 7 Proposer's Authorized Representative (name,
title, address, email address & phone) (The
representative must have authority to sign
the “Proposer’s Assurance of Compliance” on
behalf of the Proposer and, in the event of
award, will be expected to execute the
resulting contract):

Primary Contact: Patrick Kearns
Title: Vice President Sales & Marketing
Address: 100 NE Adams St, Peoria, IL 61629
Email: [email protected]
Phone: (309) 675-5181
*
8 Proposer's primary contact for this proposal
(name, title, address, email address & phone):

Primary Contact: Sean Egel
Title: Governmental Sales Consultant
Address: 100 NE Adams St, Peoria, IL 61629
Email: [email protected]
Phone: (309) 675-1399
*
9 Proposer's other contacts for this proposal, if
any (name, title, address, email address &
phone):

Primary Contact: Marta Sevilla
Title: Governmental Marketing Manager
Address: 100 NE Adams St, Peoria, IL 61629
Email: [email protected]
Phone: (309) 578-1150
Table 2: Company Information and Financial Strength
Line
Item Question Response *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 511
10 Provide a brief history of your company,
including your company’s core values,
business philosophy, and industry longevity
related to the requested equipment, products
or services.

The history of Caterpillar is all about doing: creating, building, problem solving, innovating, testing, servicing and improving. We’re proud of the ingenious machines that are part of our rich heritage. More importantly, we are proud of the people who founded and built the company one breakthrough at a time. Beginning with Benjamin Holt and C. L. Best, the people of Caterpillar have always been - and continue to be - extraordinary.

In 1925, when Holt and Best merged to form their new tractor company, they used the name so familiar to people around the world: Caterpillar. The Caterpillar Tractor Company is today known as Caterpillar Inc.

With 2021 sales and revenues of $51.0 billion, Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Caterpillar does business on every continent, principally operating through three primary segments – Construction Industries, Resource Industries and Energy & Transportation – and providing financing and related services through our Financial Products segment.

Our Worldwide Code of Conduct, first published in 1974, defines what we stand for and believe in, documenting the uncompromisingly high ethical standards our company has upheld since its founding in 1925. The Code helps Caterpillar employees put our values and principles into action every day by providing detailed guidance on the behaviors and actions that support our values of Integrity, Excellence, Teamwork, Commitment and Sustainability.

Caterpillar's Code of Conduct that can be found at
https://www.caterpillar.com/en/company/code-of-conduct.html *
11 What are your company’s expectations in the
event of an award?
Caterpillar is honored to have served Sourcewell and its members who have purchased Cat® construction equipment, attachments (work tools), and electrical power generation products through Sourcewell since 2008. Furthermore, we are proud to have
earned the Sourcewell Legacy Award in 2019, and have recently been awarded contracts 060122-CAT and 092222-CAT.

Caterpillar's expectations in the event of an award would be to focus on customer needs and continued growth across all governmental segments. Sourcewell has built a strong reputation within the industry that has shown the importance of how this cooperative contract delivers upon customer needs. This contract will be a top factor in our go to market strategy within our strong Cat dealer network. If awarded, we will send out an email to our entire sales force, applicable to governmental, introducing the contract along with ways to train our salesforce, market, and grow the contract.

We look forward to the opportunity to further grow business and serve member needs together in this new Heavy Construction Equipment RFP opportunity. *
12 Demonstrate your financial strength and
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.

Upload supporting documents (as applicable)
in the document upload section of your
response.

Caterpillar Inc. is a publicly traded company, and as such, its financial information is updated quarterly and available at: https://investors.caterpillar.com/overview/default.aspx Caterpillar's 2021 Annual Report provides details about our financial position. Our SEC filing documents can be found at:
https://investors.caterpillar.com/financials/sec-filings/default.aspx. Both documents are included as attachments in our Financial Strength and Stability Documents.

As 2022 results are yet to be released, below you can find a summary of our full year 2021 financials.

In 2021 full year sales and revenues were $51B of which, North American sales were $22B. Operating profit was $6.9B with a profit per share of USD $11.83.

Dividends paid per share of USD $4.28.
*
13 What is your US market share for the
solutions that you are proposing?
Caterpillar is a significant contributor to the overall Heavy Equipment sector within the US and Canada. Market share information beyond what is made publicly available through our annual reports is considered confidential. *
14 What is your Canadian market share for the
solutions that you are proposing?
Caterpillar is a significant contributor to the overall Heavy Equipment sector within the US and Canada. Market share information beyond what is made publicly available through our annual reports is considered confidential. *
15 Has your business ever petitioned for
bankruptcy protection? If so, explain in detail.

No. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 512
16 How is your organization best described: is
it a manufacturer, a distributor/dealer/reseller,
or a service provider?  Answer whichever
question (either a) or b) just below) best
applies to your organization.
a)    If your company is best described as
a distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b)    If your company is best described as
a manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services
proposed in this RFP. Are these individuals
your employees, or the employees of a third
party?
Caterpillar is a world class manufacturer which distributes products through a vast and capable independent dealer network. Our dealers are strong independently owned companies and in North America alone our 47 dealers have a combined net worth of billions of dollars. Their large valuation is a competitive advantage because it allows them to have the infrastructure to support customers regardless of location, industry, fleet size, or application.

Another advantage of independently owned dealers is that they know their customers and market well. They tailor their services specifically to their customers' needs.

Although we will sign this contract as a manufacturer, our Cat dealers will be given the
opportunity to avail themselves of the opportunity presented by the contract and will execute all the transactions with governmental customers as they do today. This includes but is not limited to consultation, quoting, accepting payment, delivery, warranty support, parts sales, and service.

Caterpillar dealers heartily embrace the other Sourcewell contracts currently available to them (032119-CAT, 092222-CAT, 062320-CAT, 060122-CAT). They have all been trained on contract usage. In fact, the current Heavy Equipment contract is leveraged by
95% of our dealers in North America. Caterpillar offers specific discounts to Sourcewell members. By using any Sourcewell Contract, our dealers agree to honor those discounts.
*
17 If applicable, provide a detailed explanation
outlining the licenses and certifications that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.

Caterpillar and its subsidiaries operate across the globe in a variety of markets that require Caterpillar to adhere to all locally mandated laws and regulations in order to do business. With regards to the territories covered by this RFP, Caterpillar will comply with applicable laws in order to do business in the territories described herein.

As an equipment manufacturer focused on quality, Caterpillar created the Caterpillar Quality Management System, which is a process-based, ISO 9001:2015 compliant quality management system used throughout Caterpillar to continually improve the quality of our products and services to meet customer, statutory, and regulatory requirements. It is registered with IRCA (International Register of Certificated Auditors) as Caterpillar Quality Management System CAT791A. *
18 Provide all “Suspension or Debarment”
information that has applied to your
organization during the past ten years.

N/A
*
Table 3: Industry Recognition & Marketplace Success
Line
Item Question Response *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 513
19 Describe any relevant industry awards or
recognition that your company has received
in the past five years
Please note: To list all the awards received in the past 5 years would unnecessarily lengthen our response. For brevity, we are highlighting some recognition received in 2020, 2021 and 2022. Also note there are many global awards.

Fortune Magazine #78 on the Fortune 500 2021
Fortune Magazine World's Most Admired Companies
World & North America Dow Jones Sustainability Index
Forbes Best Employers for diversity 2020 and 2021
#82 Best Global Brands- Interbrand 2021
The Wall Street Journal Best Managed Companies in 2020 and 2021 The Wall Street Journal World's Most Sustainably Managed Companies Human Rights Campaign Foundation Corporate Equality Index Dow Jones Sustainability Index (World and North America) 21 years World’s Most Sustainably Managed Companies – The Wall Street Journal United Way World Wide’s Global Corporate Leadership Program
U.S. President’s Volunteer Service Award from Junior Achievement Corporate Equality Index – Human Rights Campaign Foundation CSR China Top 100 – the 4th CSR China Education Award (China) China CSR Excellence Award – China Philanthropy Times (China)
Corporate Social Responsibility Research Center of Southern Weekly (China) Outstanding Contribution to Poverty Alleviation – China Foundation for Poverty Alleviation (China)
2020 Global 500 – Fortune Magazine
America’s Most Responsible Companies 2020, 2021 & 2022 – Newsweek Best-Managed Companies of 2020 & 2021 – The Wall Street Journal Top Companies for Customer Satisfaction – The Wall Street Journal The CEO Leaderboard: COVID-19 Reputation Rankings – SJR All-America Executive Team – Institutional Investor
Top 150 Global Licensors – Global License Best Global Brands Top 100 – Interbrand World’s Most Valuable Brands 2020 – Forbes
2020 Best Places to Work for Disability Inclusion – Disability Equality Index World’s Best Employers 2020 – Forbes
Best Employers for Women 2020 – Forbes
America’s Best Employers by State 2020 – Forbes
America's Best Employers for Diversity 2020 – Forbes
Best Employers for New Grads 2020 – Forbes
Global 2000 – Forbes 2020, 2021 & 2022
Best Employers for Veterans 2020 and 2021– Forbes
Top Veteran-Friendly Company – U.S. Veterans Magazine
#1 Great Place to Work – Great Place to Work Institute (Brazil) #1 Great Place to Work in the Ag Business - Great Place to Work Institute (Brazil) Chile’s 20 Best Places in 2020 to Work for LGBTQ Equality, pwc Human Rights Campaign
Top of Mind Company “Industry category” (Piracicaba, Brazil) Certification on Promoting Work-Life Balance in Hyogo Prefecture – Hyogo Work and Life Center (Japan)
Hyogo’s Women’s Success in Business Promotion Company – Hyogo Women Empowerment &
Promotion Center (Japan)
Hanada Award for WIN Akashi – Hyogo Women and Future Association (Japan) Hyogo Childcare Supporting Company Award (Japan)
Science & Technology Industry Summit: Outstanding Contribution – The Economic Observer (China)
*
20 What percentage of your sales are to the
governmental sector in the past three years
The governmental and educational sector is extremely important to Caterpillar. We have a dedicated team to support governmental customers and their specific needs. However, percentage of sales to governmental is considered confidential. *
21 What percentage of your sales are to the
education sector in the past three years
The governmental and educational sector is extremely important to Caterpillar. We have a dedicated team to support governmental customers, including the education sector, and their specific needs. However, percentage of sales to education is considered confidential.
*
22 List any state, provincial, or cooperative
purchasing contracts that you hold. What is
the annual sales volume for each of these
contracts over the past three years?
While Cat dealers would typically hold contracts with states and provinces, as an exception Caterpillar holds the state contract with Ohio and NY.

Additionally, we are contract holders with OMNIA and NASPO ValuePoint.

Just as we would never share Sourcewell sales information with other cooperatives, we also keep the sales volumes from other cooperatives confidential. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 514
23 List any GSA contracts or Standing Offers
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Listed below are the current GSA contracts that Caterpillar holds:

SIN 333924 Utility Trucks and Tractors: 2020=$6,857,211 2021=$14,071,364 SIN 333120 Street Repair and Cleaning Equipment and Attachments:
2020=$0 / 2021=$143,837
SIN 335999 Power Distribution Equipment: 2020=$151,267.70 / 2021=$9,473.07 These contracts are used by Caterpillar, but we do not allow our dealers to use GSA contracts.

Final sales for the year 2022 have yet to be fully reported. *
Table 4: References/Testimonials
Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities.

Entity Name * Contact Name * Phone Number *
Baltimore County, MD Jamie Donahue 410-952-6981 *
Washington DC Fleet Greg Harrelson 202-437-3799 *
Town of Scituate Mass. Kevin Cafferty 781-545-8732 *
Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years.

Entity Name Entity Type * State /
Province * Scope of Work * Size of Transactions * Dollar Volume Past ThreeYears * Virginia
Department of
Transportation -
Central
Government Virginia - VA State Department of
Transportation for Virginia.

Caterpillar requests that
Sourcewell treat the information
in this table as confidential.

Purchased 41 units. $12,321,972
*
State of Idaho Government Idaho - ID State of Idaho.

Caterpillar requests that
Sourcewell treat the information
in this table as confidential.

Purchased 39 units. $10,304,218
*
Alaska
Department of
Transportation
Government Alaska - AK State Department of
Transportation for Alaska.

Caterpillar requests that
Sourcewell treat the information
in this table as confidential.

Purchased 37 units. $12,176,875
*
Arkansas State Government Arkansas - AR State of Arkansas.

Caterpillar requests that
Sourcewell treat the information
in this table as confidential.

Purchased 28 units. $10,053,000
*
Suwannee
County
Government Florida - FL A county local to Florida.

Caterpillar requests that
Sourcewell treat the information
in this table as confidential.

Purchased 26 units. $6,567,420
*
Table 6: Ability to Sell and Deliver Service
Describe your company’s capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.

Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.

Line
Item Question Response *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 515
26 Sales force. The Cat dealer salesforce is highly capable and trained in the construction industry.

The Cat dealer salespeople are consultants to their customers and advise their customers on the best solutions for their application and job. As a manufacturer we request our dealers to follow strict training protocols to ensure our sales force remains current on all product updates. Specifically, as it relates to governmental sales, each dealer has one or more people named to be a key liaison between us as manufacturer and their dealer sales team. They're offered additional in depth training on Sourcewell and ensures that all contract terms are followed.

Caterpillar has Operational Excellence Programs that recognize dealers' excellence in marketing and sales processes and operations, among other areas of the business.

In North America, our dealers employ more than 53,000 people across the machine, energy, parts and service divisions. The dealer sales teams are supported by a network of Caterpillar professionals. Each dealer has in territory support of 5 to 8 Caterpillar sales/marketing employees. It is the responsibility of these people to ensure that the dealer and Caterpillar are working well together to constantly improve and to adapt to marketplace changes. Beyond the territory experts, the sales and marketing department at Caterpillar is staffed by more than 600 people whose mission is to focus on customer satisfaction. Even more are employed "behind-the scenes" to ensure industry leading product design, up to date product information, and maintaining the ease of doing business in an increasingly connected marketplace. *
27 Dealer network or other distribution
methods.

The Cat dealer network is key to the success of our company. Boasting over 160 dealers throughout 193 countries worldwide, the Cat dealer network is widely considered to be the best in industry. Within Canada and the United States, we have 47 dealers and more than 800 dealer owned locations that sell and rent equipment.

Please refer to our directory listing of Cat dealer locations and our easy to view locations map in the attached "Additional Documents" zip file. Cat dealers are independently-owned. Each dealer has multiple branches and a mobile service fleet than can serve customers regardless of location. These are full physical locations our governmental customers can use.

Because of the size of Cat dealers, they are exceptionally capable to serve governmental customers. Dealers have trained specialists that cover many industries including heavy equipment.

Collectively, Cat dealers' large net worth permits them to stock a high volume of replacement parts - allowing governmental customers the fastest turnaround on parts availability and repair time. Cat dealers recognize the importance of governmental business to their overall success and they each have one or more governmental specialists whose job it is to serve governmental agencies well.

Please refer to the Cat dealer locations map included in "Additional Documents". Additionally, you can leverage https://www.cat.com/en_US/support/dealerlocator.html to locate dealers by location. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 516
28 Service force. At Caterpillar we are very proud of the saying "The sales department sells the first machine; the service department sells every one after that." The Cat dealer network in North America collectively employs more than 20,000 factory trained technicians, parts experts, product support managers and
other service-oriented staff. These subject matter experts are supported by the best repair shop equipment and materials. As machines and engines are constantly updated, so too are our service experts. We conduct product-specific training every week of the year. Technician shortage is an industry-wide concern, but because Cat dealers are large, long established companies, they can offer strong compensation and benefit packages that encourage the best people to seek employment and to retain them once hired. Caterpillar works very closely with dealers and through a program called "ThinkBIG", we are able to keep the pipeline of high quality employees full. ThinkBIG is a Caterpillar-specific instructional program that pays the student while they train to become a technician. It is a 2-year program with lab and classroom work, and a paid internship at a sponsoring Cat Dealer. As a result, the student will graduate with an accredited degree backed with over 2,000 hours of work experience.

In addition to the technicians and mechanics that work on the machines directly, each dealer has a service support staff that includes customer-facing consultants who are responsible for working with customers to set up maintenance and repair schedules to ensure the best possible up-time.

Collectively, service support staff makes up the bulk of each dealers' staff. Roughly half of their personnel investment goes to ensuring customer success via product support.

The dealer service teams are supported by a network of Caterpillar professionals.

Each dealer has in territory support of 5 to 8 Caterpillar parts/service employees. It is the responsibility of these specialists to ensure that the dealer and Caterpillar are working well together to constantly improve and to adapt to marketplace changes.

Beyond the territory experts, the service and support groups at Caterpillar are staffed by thousands of people whose mission is to focus on post-sale customer satisfaction.

Even more are employed "behind-the-scenes" to ensure technical literature is up to date, service standards are adhere to and repair questions are answered quickly. We exceed our 95% 2-hour response rate target in responding to dealer service inquiries. *
29 Describe the ordering process. If orders
will be handled by distributors, dealers or
others, explain the respective roles of the
Proposer and others.

Our simple order process has been and will continue to be well appreciated by Sourcewell and Sourcewell members:
1) When a member decides to purchase a new Cat machine, they simply include their Sourcewell member number on the Purchase Order they issue to the Cat dealer. 2) The Cat dealer then accepts the PO, issues the invoice, accepts payment and delivers the machine.
3) After the machine has been delivered, the dealer, as part of their normal process, includes the member number when filing their sales claims with Caterpillar. 4) At month's end, Caterpillar aggregates these reports and sends the sales information quarterly to Sourcewell along with the administrative fee.

IMPORTANT NOTE: Should a member wish to include additional terms and conditions to this contract, or to otherwise request a Participating Addendum, that agreement / PA should be executed between the member and Cat dealer directly. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 517
30 Describe in detail the process and
procedure of your customer service
program, if applicable.  Include your
response-time capabilities and
commitments, as well as any incentives
that help your providers meet your stated
service goals or promises.

We are proud that our reputation stands on having the best customer support in the industry. In fact, our capabilities are industry leading. In the event a customer ever has a problem or issue with a machine, their Cat dealer is empowered to resolve that issue locally. If the problem is a result of a defect in material or workmanship, within the standard warranty period, the local Cat dealer will work with Caterpillar to apply the appropriate warranty, and keep the customer informed. Every Cat dealer has a common detailed service process in place. Caterpillar supports and verifies that all the dealer service technicians are supplied with the tools and equipment needed to repair all Cat products.

Technicians have access to an electronic library of technical information including Service Letters, Technical Information Bulletins, System Operations, Troubleshooting and Disassembly and Assembly manuals. These manuals are provided for every Cat product. Each dealer also has one or more "Technical Communicators" who are dedicated to supporting the service technicians by acting as a liaison between the shop personnel and Caterpillar.

The service technicians also have a dealer support network (DSN) system with direct access to Caterpillar's Service Engineers. Caterpillar responds to more than 95% of all high priority tickets within one hour.

Caterpillar is got everything customers need to keep their Cat machines in top shape. Whether they want Genuine Cat parts, manuals and resources to do maintenance and repairs themselves, or prefer to have one of our expert dealer technicians do the work. We make it easy to keep their Cat equipment running.

Some of our service solutions include:
-Cat Fleet Management (Condition Monitoring) - Lowers the total cost of ownership of machine. By connecting your fleet, you will be able to: track the location of your assets, monitor & manage the fuel consumption, identify the operators who would need extra training, and plan & schedule your maintenance. All of which will maximize your uptime.
-Customer Value Agreements (CVA) - Customizable plans for your equipment new or used - to do more work with lower, more predictable costs. It's a convenient plan to get the most from your equipment throughout its life. Examples of CVAs may include but are not limited to: Maintenance CVAs, Component CVAs, and Machine CVAs. -S•O•S SM Services - A fluid analysis program that provides results that you can trust including trend analysis that provides benefit to your machine and fleet. -Cat Inspect - A digital way to perform checklists, pre-work inspections, annual inspections and PM checklists. All of which can be captured in the easy to use app. *
31 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in the
United States.

We are proud to serve all geographic areas and all Sourcewell member sectors within the United States to offer our complete products and services. Caterpillar has successfully and proudly utilized Sourcewell to sell machines in all 50 states.

Caterpillar's global reach and presence is unmatched in the industry, and we serve customers around the globe. Our manufacturing, marketing, logistics, services, research and development and related facilities, along with our dealer locations, total more than 500 locations worldwide. North America specifically is home to 47 factories and 10 parts distribution centers, which make up 40% of our global footprint! The Caterpillar parts network delivers 98% of the parts orders within 24 hours.

In addition to our facilities listed above, Cat Parts are available through the Cat dealer network in at different price points, including: Cat New, Cat General Duty and Cat Reman. The Cat dealer network also have the capability to provide dealer exchange components, dealer rebuilt components and used parts when available.

Each dealer can match the appropriate parts offering to match the customers application and productivity. For example, Cat dealers offer Cat factory remanufactured parts (Cat reman) to follow the same quality, performance, and reliability as Cat new parts. This product line provides the same as new parts warranty, includes critical engineering changes, reduces waste, and protects the environment and saves critical repair time on machines. Cat reman also uses 100% Cat parts in the remanufacture process.

Our 1.4 million parts are available to order 24/7 on Parts.Cat.Com. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 518
32 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in Canada.

We are serve all geographic areas and all Canoe member sectors within Canada with our complete product and service offerings. In fact, we see the Canadian market as a significant growth opportunity for Canoe through Sourcewell contract usage. We have gained momentum with our current contract 032119-CAT in Canada.

Caterpillar's global reach and presence is unmatched in the industry, and we serve customers around the globe. Our manufacturing, marketing, logistics, services, research and development and related facilities, along with our dealer locations, total more than 500 locations worldwide. North America specifically is home to 47 factories and 10 parts distribution centers, which make up 40% of our global footprint! The Caterpillar parts network delivers 98% of the parts orders within 24 hours.

In addition to our facilities listed above, Cat Parts are available through the Cat dealer network in at different price points, including: Cat New, Cat General Duty and Cat Reman. The Cat dealer network also have the capability to provide dealer exchange components, dealer rebuilt components and used parts when available.

Each dealer can match the appropriate parts offering to match the customers application and productivity. For example, Cat® dealers offer Cat® factory remanufactured parts (Cat reman) to follow the same quality, performance, and reliability as Cat new parts. This product line provides the same as new parts warranty, includes critical engineering changes, reduces waste, and protects the environment and saves critical repair time on machines. Cat reman also uses 100% Cat parts in the remanufacture process.

Our 1.4 million parts are available to order 24/7 on Parts.Cat.Com. *
33 Identify any geographic areas of the United
States or Canada that you will NOT be
fully serving through the proposed contract.

We are proud to serve all geographic areas of the United States and Canada. *
34 Identify any Sourcewell participating entity
sectors (i.e., government, education, not-forprofit) that you will NOT be fully serving through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
We are proud to serve all Sourcewell Member sectors within the United States and Canada with our complete product and service offering through Sourcewell.

Caterpillar's cooperative purchasing contracts are non-exclusive; i.e. none of them restrict Caterpillar from promoting our Sourcewell contracts. *
35 Define any specific contract requirements
or restrictions that would apply to our
participating entities in Hawaii and Alaska
and in US Territories.

There are no restrictions or limitations for sales to members in Hawaii, Alaska or U.S. Territories. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 519
Table 7: Marketing Plan
Line
Item Question Response *
36 Describe your marketing strategy for
promoting this contract opportunity.

Upload representative samples of your
marketing materials (if applicable) in
the document upload section of your
response.

Our current marketing strategy with Sourcewell contract 032119-CAT proves to be effective with year over year sales growth. Our primary strategy to promote this contract with participating entities is through our Cat dealers' sales force. We provide group and individual training to our dealer sales reps, focusing on benefits from selling through cooperative contracts vs bids. We proudly announce the award publicly through our multiple customer facing touchpoints which may include:
1) Press Release
2) Government Solutions Magazine (Caterpillar produced magazine distributed to governmental customers in the US and Canada)
3) Government Training & Safety Days (Government customer training events at Caterpillar facilities)
4) Announcement in our governmental customer e-newsletter 5) Feature on our governmental focused website: www.cat.com/governmental 6) Announcement on our social media channels (FB, Instagram, LinkedIn) 7) Display mentions at all governmental tradeshows we attend. (NACE Annual Conference, APWA Snow Show, Waste EXPO, GFX, NIGP Annual Forum & Products Expo, and APWA PWX & Annual Roadeo)
8) Update literature with the new contact information. (An updated version can be found within our attached marketing plan attachment.)
*
37 Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.

Caterpillar and the Cat dealer network are leaders in using technologies to reach our customers.
- Focus on organic search and Search Engine Optimization (SEO) to help our customers digitally find our products and the information they need. - Leverage Caterpillar's social media platforms (YouTube, Facebook, LinkedIn, Instagram, etc) and ability to target governmental segments.
- Leverage predictive data analytics (past purchase history and financing information) to recognize in advance when customers may be considering replacing machines they currently own.
- Leverage Deltek's GovWIN data in the US and Canada for governmental lead generation.

Caterpillar has a Customer Interaction Center available 24/7 who handles digital leads received from cat.com, social media, etc. Our team qualifies those leads and passes them on to our Cat Dealer network using the Salesforce platform (Customer Relationship Management system). We have processes that allows us to confirm our Cat dealers have reached out to those customers.
*
38 In your view, what is Sourcewell’s role
in promoting contracts arising out of
this RFP? How will you integrate a
Sourcewell-awarded contract into your
sales process?
Sourcewell is a well-respected contracting agency within the public procurement industry. It is important, in the event of an award, that our products and logos be included in Sourcewell marketing and website. We believe that the most important role that Sourcewell can play in marketing our contract and products, is to market themselves and promote contract purchasing across the industry.

In the event of an award, Caterpillar will put high priority in building awareness and enthusiasm within our dealer network and customer base to leverage the Sourcewell contract as our go to market strategy.
*
39 Are your products or services
available through an e-procurement
ordering process? If so, describe your
e-procurement system and how
governmental and educational
customers have used it.

We do offer a e-procurement ordering process for parts via parts.cat.com. We can also integrate into a variety of procurement systems for high volume customers.

Our wide machine portfolio and multiple configurations per machine model allows us to provide the best machine for the customer need. Our Cat dealers are trained to configure our equipment and advise the customer on the best machine and configuration for their application. Therefore, a consultative salesperson is integral in this process, and we do not use an e-procurement machine ordering process.
*
Table 8: Value-Added Attributes
Line
Item Question Response *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 520
40 Describe any product, equipment,
maintenance, or operator training
programs that you offer to
Sourcewell participating entities.

Include details, such as whether
training is standard or optional,
who provides training, and any
costs that apply.

All dealers offer basic operation, safety, and maintenance training with every sale. Should a customer desire more advanced training, such as productivity improvement or advanced repairs, each of our dealers can supply that training. Often there is a cost associated with that specific training and it would be negotiated between the dealer and the customer.

Caterpillar also offers training programs directly to customers in three areas: operation, safety and service. Members may access courses online, via CD's, or through instructor-led classes leading to operator certifications. The fees for these services vary depending on the depth of training desired. These high-level instruct-led courses can be conducted at one of our dedicated training facilities in the US or on a customer's local site using their own equipment.

Caterpillar also has a licensed supplier that offers Cat Simulators to teach operational techniques from real job sites. For more information visit: https://catsimulators.com/ *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 521
41 Describe any technological
advances that your proposed
products or services offer.

Cat technology gives you the power to track, monitor, automate and manage all types of assets- from a single machine, engine, to an entire fleet. We even offer technologies that protect your people. Listed below are a few technology offerings (standard and optional) that are used throughout the world in our Cat equipment.

Next Generation Excavators:

Cat Vision Link - Delivering valuable data with connected machine.

Cat Payload - Precisely load targets every time for faster cycle times.

Cat Skid Steer and Compact Track Loaders:

Electronic Torque Management System - Helps maximize performance, minimize fuel consumption.

Sealed and Pressurized Cabs - Provides a cleaner, quieter work environment.

Cat Backhoe Loaders:

Selectable Power Management Modes - Saves fuel while maintaining machine performance.

Load-Sensing Hydraulic System - Provides excellent response for improved hoe and loader productivity and greater bucket breakout force.

Cat Tractors:

Stable Blade - Produces a smoother surface finish.

Autocarry - Automatic raising and lowering of blade to maximize pushing capacity and prevent excessive track slippage.

Cat Wheel Loaders:

Operator Assist - Helps the operator reduce tire slippage, automatic rimpull management and provides up to 10% better cycle time resulting in higher productivity.

Autodig - consistent high bucket fill factors delivers up to 10% more productivity.

Cat Off Highway Trucks:

Adaptive Economy Mode - Automatically optimizes fuel consumption without affecting productivity just pressing a button.

Truck Production Management System (TPMS) - Weighting system with side indicator lights showing the operator when they are on last pass and when the truck is fully loaded.

Cat Articulated Trucks:

Advanced Automatic Traction Control (AATC) - Technology that proactively applies inter- and cross-axle differential locks ‘on-the-go’ when needed without assistance from operator's interaction.

Cat Detect with Stability Assist - Warns the operator if machine is approaching a pre-set angle during operation, when driving and tipping.

Machine/Operator Safety Technology:

Machine Security System - Gives you control over who can operate your machines and when. Prevents theft.

Seat Belt Reminder - Cost effective safety upgrade that significantly improves operator safety.

Cat Detect for Personnel - Alert ground crews in close proximity to mobile equipment. Cat® Detect for Personnel sounds an immediate, unique alert that cuts through the white noise of engines, generators, cell phones and job site chatter to protect ground workers from equipment backing incidents.

Cat Command - Remote control in operations where an operator could be at safety risk.

Whether you're looking to add technology to your current machine, or want new ways to get more value out of the technology on your equipment, we have options for you. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 522
42 Describe any “green” initiatives
that relate to your company or to
your products or services, and
include a list of the certifying
agency for each.

Caterpillar shares the concerns of governments and the public about the risks of climate change and supports global efforts to mitigate its impact. We are committed to contributing to a reduced-carbon future.

We demonstrate this in many ways including through our significant progress in reducing greenhouse gas (GHG) emissions from our operations and our continued investment in new products, technologies and services.

Caterpillar is engineering a brighter future through:
- Product innovations
- Advanced technologies leveraging know-how and R&D
- Usage of renewable fuels and fluids
- Solutions to improve jobsite efficiency
- Maintenance solutions
- Manufacturing operations’ carbon efficiency
Caterpillar's long-standing commitment to sustainability inspires us to set and achieve meaningful environmental, social and governance (ESG) goals and develop innovative products, technologies and services to support our customers on their sustainability journey.

Caterpillar is fully committed to our customers’ success by not only the design and manufacture of durable, reliable, innovative and rebuildable construction equipment, but also through our extensive and unmatched dealer network that provides you the best service and support to keep your equipment running, regardless of the environment or challenges.

We consider this as we work toward a vision of a world in which people's basic needs - such as shelter, clean water, education, and reliable energy - are fulfilled. We provide work environments, products, services, and solutions that make productive and efficient use of resources as we strive to achieve our vision. We believe this commitment supports the enduring success of our customers, stockholders, dealers, and our people.

Caterpillar is a proud 20-year member of the Dow Jones Sustainability Indices, including both the World and
North America Indices. The annuals DJSI process follows a best-in-class approach, evaluating numerous corporate economic, environmental, and social performance factors.

For more on sustainability please visit our full report attached in the Financial and Stability attachment section.
*
43 Identify any third-party issued ecolabels, ratings or certifications that your company has received for
the equipment or products
included in your Proposal related
to energy efficiency or
conservation, life-cycle design
(cradle-to-cradle), or other
green/sustainability factors.

Plants certified with IDO 14001:2004 Environmental Management System include:
1) Anchor Coupling - Goldsboro NC, ISO 14001:2004- Sept 2018 2) Anchor Coupling - Menominee - ISO 14001: 2015 - Jan. 2021 3) Gen Sets - Newberry 0 ISO 14001:2004 - Nov. 2017
4) Mapleton - 14001:2004 self-certification issued Jan 2013 5) Reman Services - Corinth MS - ISO 14001-2015- Sept. 2021 6) Reman Services - Franklin - ISO 14001:2004-May 2017
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 523
44 Describe any Women or Minority
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.

Caterpillar has long drawn on the diversity of its people as a source of innovation and competitive advantage. We are proud that our people come from across the globe, with diverse backgrounds, experiences and perspectives. Despite our differences – in geography, culture, language and business – we are one Caterpillar, one company united by these common principles with a shared commitment to the highest standards of conduct.

For example: Foley Equipment, a Cat® dealer, with territory primarily in Kansas and Missouri, is woman owned. In addition to Foley equipment, there are 31 other women in our North American dealer network who hold the titles of President, Vice President or Director.

One of the more recognized initiatives within Caterpillar's Global Supply Network Division is the Caterpillar Inc. Proprietary Information Supplier Diversity Program which spurs economic growth by increasing business opportunities to minority-owned, women-owned, veteran and service disabled veteran-owned, small disadvantaged businesses and those certified in HUBZones, all while ensuring expectations are met with regards to quality, velocity, capacity, and cost. Currently more than 37% of our direct and indirect purchasing is conducted with suppliers in these categories.

Caterpillar is a proud member of the National Minority Supplier Development Council (NMSDC). We also use the System for Aware Management (SAM), SBA, and NMSDC databases to locate SDB, VOSB, SDVOSB and HUBZone suppliers.

Supplier Diversity is discussed with Global Supply Network Division leadership during the Monthly Operating Results Review meetings. This in turn forces accountability for supplier inclusion by measuring drivers, such as the number of sourcing projects, which include Divers Suppliers and the values of the projects in which they participate. The goal is to create greater transparency to determine which teams are creating inclusive environments and which are not.

For more detail, please see our attached 2021 Global Diversity & Inclusion Report in the Additional Documents folder.
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 524
45 What unique attributes does your
company, your products, or your
services offer to Sourcewell
participating entities? What makes
your proposed solutions unique in
your industry as it applies to
Sourcewell participating entities?
BEST OVERALL VALUE / LOWEST LIFE CYCLE COST:

Cat products deliver the best value for the money. While we rarely have the lowest initial purchase price, we are happy to demonstrate to customers that our machines offer the lowest overall owning and operating costs when factors such as fuel efficiency, repair frequency, productivity, and resale value are factored in. We believe that government agencies are tasked to be the best stewards of taxpayer funds and our products can prove that they are the best solution. Sourcewell members are in the best position to allow these discussions to take place in contrast to a local bid situation where the focus is often only on initial price.

CAT SAFETY SERVICES / SAFETY FEATURES:

In addition to the tangible, measurable aspects of the life cycle cost equation, we also bring our focus on safety to every product that we manufacture. Quantifying a human life or debilitating injury is impossible, but each machine has industry-leading features that strive to minimize the possibility for accidents.

In addition to built-in safety features, we also offer products and services that are unique in the industry.

Cat Safety Services include, but are not limited to, the following:

Safety Perception Survey - Used to establish a baseline safety-culture assessment by measuring employee perceptions and gaps in beliefs between management and employees on the front line across 20 Safety Culture Indicators.

Safety Leadership Assessment - Used to measure individual safety leadership capability around four domains of safety leadership.

Worksite Assessment - Compares onsite observations of safety practices and employee interview data to the documented processes and procedures.

Continuous Improvement Process - Involving all levels of the organization to generate engagement, involvement, and ownership in the safety improvement process.

Training - can be conducted with e-learning courses on http://safelyhome.cat.com, instructorled training products or as Supplier-facilitated workshops. Topics available include, but are not limited to, safety culture, effective communication, supervisor safety training, recognition, etc.

Fleet Management & Services through Caterpillar Job Site Solutions:

We leverage the power of Caterpillar and our dealers by designing innovative solutions that solve customer problems and that have a positive impact on their bottom line. We approach each site differently, striving to deliver exactly what’s needed — no more, no less.

Every solution includes a unique mix of Caterpillar and dealer capabilities using industry best products, technology, services and expertise necessary to meet the customer’s definition of success. The goal is to leave customers better off tomorrow than they are today.

Details on products and services are available at www.cat.com/safety. More information can be found in the additional document section. Pricing can be found in the pricing document section.
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 525
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below.

Line
Item Question Response *
46 Do your warranties cover all products, parts, and
labor?
Caterpillar has extensive warranty coverage. Please see our warranty statements attached in the warranty information documents. *
47 Do your warranties impose usage restrictions or
other limitations that adversely affect coverage?
Please see applicable warranty statements in the attached documents. * 48 Do your warranties cover the expense of
technicians’ travel time and mileage to perform
warranty repairs?
Caterpillar does not cover travel time and mileage. Dealer territories vary considerably from state to state as do their policies about travel time and mileage during the warranty period.
*
49 Are there any geographic regions of the United
States or Canada (as applicable) for which you
cannot provide a certified technician to perform
warranty repairs?  How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
One of our key differentiating strengths is our ability to service equipment regardless of where it is located. Please see applicable warranty statements in the attached documents. *
50 Will you cover warranty service for items made by
other manufacturers that are part of your proposal,
or are these warranties issues typically passed on
to the original equipment manufacturer?
Warranty service for machines ordered from a Caterpillar facility are generally provided by Caterpillar and performed by Cat dealers. Some items, such as tires, are covered under their manufacturers' warranties. *
51 What are your proposed exchange and return
programs and policies?
Please see applicable warranty statements in the attached documents. * 52 Describe any service contract options for the
items included in your proposal.

We have a large variety of service contract options which can all be customized according to customer needs. Below are just two examples.

More solutions are available and we encourage members and dealers to explore all options.
1) Equipment Protection Plans (EPP): After the initial warranty period ends, members may choose to purchase additional protection plans to reduce their exposure to unplanned costs. These policies are written based on months and hours of operation. There are four standard levels of coverage:
1) Powertrain
2) Powertrain + Hydraulics
3) Powertrain + Hydraulics + Technology
4) Premier
A description of all these options is included in the attached Equipment Protection Plans document. EPP can be purchased at the same time as the machine purchase, or anytime before the standard warranty expires. 2) Customer Value Agreements (CVA's):

A member may choose to enter into an agreement with their Cat dealer to perform routine maintenance and/or repairs. These contracts are customizable based on member needs.

The selling Cat dealer can take responsibility for some or all the required service and maintenance needs to allow the agency to gain efficiency by focusing on the performance demands more than maintenance. CVA's are a useful tool to manage expenses. CVAs can be purchased at the same time as the machine purchase, or anytime after. Cat Financial also offers CVAs, which can be performed by Cat dealers in the United States, and are particularly helpful for customers who move their machine fleet to multiple locations which may have different servicing Cat dealers. *
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 526
Table 10: Payment Terms and Financing Options
Line
Item Question Response *
53 Describe your payment terms and accepted payment
methods.

Cat dealers are independently owned businesses. As such their payment terms and accepted payment methods vary, but all will be stated on individual invoices. The most common terms are net 30. *
54 Describe any leasing or financing options available for use by educational or governmental entities.

We offer both leasing and financing options to governmental members of Sourcewell at rates lower than available to the general public.

Caterpillar has its own financing arm, Cat Financial.

Cat Financial was founded in 1981 and serves Cat customers and dealers. With over 1,900 employees, Cat Financial is active in more than 40 countries covering more than 148,000 customers worldwide.

Cat Financial offers you a complete solution for your acquisition needs:
- Equipment & Attachments
- Parts
- Service
- Rebuilds
Financial products are aligned and customized with the project and work site requirements such as operating lease, loan or finance lease. Find more information from Cat Financial here:
https://www.cat.com/en_US/support/financing-protection.html *
55 Describe any standard transaction documents that you propose to use in connection with an awarded contract
(order forms, terms and conditions, service level
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.

Cat dealers are independently owned businesses. As such their standard transaction documents will vary.
*
56 Do you accept the P-card procurement and payment
process? If so, is there any additional cost to Sourcewell participating entities for using this process?
Because Cat dealers will be receiving payments directly from members, accepting P-card procurement will be at their discretion.

Many dealers do accept this method without additional fees. Some have limitations on the amount that can be processed.
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 527
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.

Line
Item Question Response *
57 Describe your pricing model (e.g., line-item discounts or product-category discounts). Provide detailed pricing data (including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal.

Upload your pricing materials (if applicable) in the
document upload section of your response.

We offer a deep list discount off the current Caterpillar machine and work tool list prices to all Sourcewell members. We have provided base machine list pricing in the document pricing section.

Base machines must be properly configured with other mandatory and optional items from the price list before they are considered operational. For the execution of the agreement we will ask our Cat dealer and Sourcewell member to use the Caterpillar price list that is current at the time of the quote. Dealers, in consultation with the member, will configure the machine to the desired specifications and apply the stated list discount to that configured list price amount. Dealer and members should remember to factor in any expected price increases if a machine will be built to order. The pricing document, in the applicable pricing document attachment section, shows the list discount offered for each new machine.

Additionally, we are pleased to offer a list discount of 15% off all products and consulting services under Cat Safety Services. *
58 Quantify the pricing discount represented by the pricing proposal in this response. For example, if the pricing in your response represents a percentage discount from
MSRP or list, state the percentage or percentage range.

Pricing in this proposal is a percentage discount from list on current machine and work tools list prices. Our discount range varies between 3 - 34% off of the list price depending on the product family or model.
*
59 Describe any quantity or volume discounts or rebate
programs that you offer.

Our dealers are empowered to consider purchase order volume, repeat purchases, etc. They may offer members additional discounts and /or services at their discretion.
*
60 Propose a method of facilitating “sourced” products or related services, which may be referred to as “open
market” items or “nonstandard options”. For example, you may supply such items “at cost” or “at cost plus a
percentage,” or you may supply a quote for each such
request.

Sourced goods / Open Market Items are available to members from Cat dealers. The prices for these good or services will represent fair marketing value and will be determined between the member and the selling dealer. We encourage our dealers and members to use these options as it facilitates complimentary products and streamlines the procurement process. Customers and dealers are responsible for including their Sourcewell member numbers on all documentation related to these
purchases. Caterpillar Inc. is not a party to these sales and is exempted from including them in quarterly reports.

For audits, inclusion of a customer's Sourcewell member number on the PO and /or invoice shall be deemed sufficient.
*
61 Identify any element of the total cost of acquisition that is NOT included in the pricing submitted with your response.

This includes all additional charges associated with a
purchase that are not directly identified as freight or shipping charges. For example, list costs for items like predelivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer.

Machines are unique in their requirements for preparation prior to use. Some may require local final assembly due to their large size others may have locally installed options (fire suppression, beacons, auto lube systems for example). When a dealer issues a quote for a machine, any dealer costs (like pre-delivery inspection, installation, set up, training, etc.) will be itemized separately and are not subject to the Caterpillar list discount for Sourcewell members. *
62 If freight, delivery, or shipping is an additional cost to the Sourcewell participating entity, describe in detail the complete freight, shipping, and delivery program.

There is no additional cost to members who choose to pick up their machines from the Cat dealer. Dealers may charge fees for delivery to the Sourcewell member's location.
*
63 Specifically describe freight, shipping, and delivery terms or programs available for Alaska, Hawaii, Canada, or any
offshore delivery.

Just as for members in the 48 contiguous states, there is no additional cost to members who choose to pick up their machine from their Cat dealer. Dealers may charge fees for delivery to the Sourcewell members' location.
*
64 Describe any unique distribution and/or delivery methods or options offered in your proposal.

Machines are large purchases and if there are unique Sourcewell member requirements our dealers will be happy to discuss on a case by case basis.
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 528
Table 12: Pricing Offered
Line
Item The Pricing Offered in this Proposal is: * Comments 65 b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.

Caterpillar wants to provide
the governmental customer
the best list discount possible
to allow them to be good
stewards of tax-payers funds.

We want our governmental
customers to have the ability
to choose which cooperative
contract better fits their needs.

Table 13: Audit and Administrative Fee
Line
Item Question Response *
66 Specifically describe any self-audit process or program that you plan to employ to verify compliance with your proposed Contract with Sourcewell. This process includes ensuring that Sourcewell participating entities obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail to support your ability to report quarterly sales to Sourcewell as described in the Contract template.

We plan to continue our very robust process to ensure
reporting speed, accuracy, and contract compliance.

Caterpillar and our Cat dealers have very close and trusting relationships. Our dealers are long-established, and the current process (under contract #032119-CAT) is working well. 1) To ensure pricing accuracy, we maintain our current
Sourcewell customer discount sheet on our dealer facing pricing pages. Dealers integrate these numbers automatically in their quoting software.
2) To ensure new machines and work tool sales are
recorded properly, we use our post-sale credit system. In a nutshell, this means that we
corporately support the pricing offered in this contract at a level below what's available to other customers. To receive this additional monetary support after the machine is
delivered, dealers must supply the member's name, address, and member number. There is no additional burden or cost to our dealers to use the Sourcewell contract and this is part of the reason for their high engagement and our high reporting accuracy.
3) At month end, we gather the new machine and work tool sales data attributed to Sourcewell and aggregate it for our reporting.
4) After quarter end, we will send the quarterly sales report and administration fee payment to Sourcewell for all items that are subject to the administrative fee.
*
67 If you are awarded a contract, provide a few examples of internal metrics that will be tracked to measure whether you are having success with the contract.

We regularly track the % of sales that are sold using a cooperative contract. We will continue this practice if we are awarded a contract for RFP 011723.
*
68 Identify a proposed administrative fee that you will pay to Sourcewell for facilitating, managing, and promoting the Sourcewell Contract in the event that you are awarded a Contract.  This fee is typically calculated as a percentage of Vendor’s sales under the Contract or as a per-unit fee; it is not a line-item addition to the Member’s cost of goods. (See the RFP and template Contract for additional details.)
Per amendment #1 to Contract #032119-CAT, we will be
pleased to offer an administrative fee of 0.33% of
Caterpillar's list price for each piece of new equipment and serialized work
tools purchased by Sourcewell's Participating Entities.

Caterpillar will pay this fee and will not ask dealers or members to pay the fee.
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 529
Table 14A: Depth and Breadth of Offered Equipment Products and Services Line
Item Question Response *
69 Provide a detailed description of the
equipment, products, and services that you
are offering in your proposal.

The Cat equipment product line, consisting of more than 300 machines, sets the standard for our industry. We plan to help you meet your needs with our equipment, with our distribution and product support system, and the continual introduction and updating of products.

Caterpillar is pleased to offer a wide variety of products for Sourcewell members.

Excluding paving products, equipment and services awarded on 060122-CAT these include:
- Cat Backhoe Loaders (9 models offered)
- Cat Compact Track Loader/Skid Steer Loader (14 models offered) - Cat Track/Wheel Hydraulic Excavators (41 models offered) - Cat Motor Graders (7 models offered)
- Cat Telehandlers (8 models offered)
- Cat Track Loaders (3 models offered)
- Cat Track/Wheel Dozers (15 models offered)
- Cat Wheel Loaders (19 models offered)
- Cat Wheel Tractor Scrapers (7 models offered)
- Cat Articulated Trucks (5 models offered)
- Cat Rigid Frame Trucks (2 models offered)
- Cat Material Handlers (3 models offered)
- Cat Landfill Compactors (3 models offered)
- Product offerings by model and discount can be found in the pricing attachment within the applicable proposal pricing section.

Services and support include:
- Cat Attachments (Worktools)
- Cat Technology
- Cat Safety Services
- Cat Job Site Solutions
- Product offerings by model and discount can be found in the pricing attachment within the applicable proposal pricing section.
- Services and support brochures can be found in the additional documents section by name of offering.

For more detailed information on each of these products/offerings see the following website: https://www.cat.com/en_US.html
*
70 Within this RFP category there may be
subcategories of solutions. List subcategory
titles that best describe your products and
services.

N/A
*
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 530
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.

Line Item Categor\ or T\pe Offered Comments
71 Wheeled, tracked, and backhoe loaders Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
7 Motor Graders Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
73 Wheeled and tracked excavators Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
74 Bulldozers, compactors, scapers, articulated and
rigid haulers
Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
75 Cranes Yes
No
NIA
76 Accessories or attachments for the offering in #71-
75 above
Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
77 Technology or services for the offering in #71-75
above
Yes
No
Manufactured or offered by Caterpillar.

Offerings listed in applicable pricing
attachment section.

Table 14C: Required Offering of Equipment
Indicate below if the proposer's proposal includes at least one (1) of the following listed types or classes of equipment. Provide additional comments in the text box provided, as necessary.

Line Item Categor\ or T\pe Offered Comments
78 Wheel loader with published net horsepower (HP)
of at least 300 HP
Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
79 Wheeled or tracked excavator with a published net
horsepower (HP) of at least 150 HP
Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
80 Motor Grader with a published maximum operating
weight of at least 30,000 lbs.

Yes
No
Manufactured by Caterpillar. Offerings
listed in applicable pricing attachment
section.
81 Rough terrain, all terrain, crawler, floating, lattice, or telescopic crane with a published maximum lifting
capacity of at least 300 tons and a published
maximum boom length of at least 150 feet
Yes
No
NIA
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 531
Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Machine Pricing.zip - Tuesday January 17, 2023 15:29:45 Financial Strength and Stability - Fin Strength and Stability.zip - Tuesday January 17, 2023 10:31:16 Marketing PlanISamples - Marketing Plan.pdf - Tuesday January 17, 2023 14:53:49 WMBEIMBEISBE or Related Certificates (optional)
Warranty Information - Warranty Combined.pdf - Monday January 16, 2023 10:36:31 Standard Transaction Document Samples (optional)
Upload Additional Document - Additional Documents.zip - Tuesday January 17, 2023 16:05:29 DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 532
Addenda, Terms and Conditions

PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:

1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.

2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.

3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.

4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor’s objectivity in performing the contract is, or might be, impaired.

5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.

6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract.

7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract.

8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to Sourcewell Members under an awarded Contract.

9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.

10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act.

11. Proposer its employees, agents, and subcontractors are not:

1. Included on the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf;

2. Included on the government-wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or

3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 533
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.

By checking this box I acknowledge that I am bound by the terms of the Proposer’s Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Sean Egel, Sales Support Consultant, Caterpillar Inc.

The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.

Yes No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.

Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.

File Name
I have reviewed the
below addendum and
attachments (if
applicable)
Pages
Addendum_5_Heavy_Construction_Equipment_RFP_011723
Tue January 10 2023 08:47 AM
1 Addendum_4_Heavy_Construction_Equipment_RFP_011723
Fri January 6 2023 09:51 AM
2 Addendum_3_Heavy_Construction_Equipment_RFP_011723
Thu December 29 2022 12:33 PM
2 Addendum_2_Heavy_Construction_Equipment_RFP_011723
Wed December 21 2022 01:49 PM
1 Addendum_1_Heavy_Construction_Equipment_RFP 011723
Thu December 15 2022 09:27 AM
1 Bid Number: RFP 011723 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 534
TM-20-01077

SOURCEWELL TRADEMARK LICENSE ADDENDUM
This Addendum is by and between SOURCEWELL, 202 – 12th Street NE, PO Box 219, Staples, Minnesota 56479 (“Sourcewell”) and Caterpillar Inc., having its principal place of business at 5212 N. O’Connor Blvd., Suite 1100, Irving, TX 75039, and offices at 100 NE Adams Street, Peoria, Illinois, 61629 (“Caterpillar” or “Vendor”). Sourcewell and Caterpillar may be referred to in this Agreement as a “Party” and collectively as the “Parties.”
The Parties maintain a contractual relationship for Vendor to provide equipment, products, or services to Sourcewell’s cooperative purchasing contracts as follows:

Sourcewell Contract 011723 – CAT (Solicitation Number: 011723) Sourcewell and Vendor each own all right, title, and interest in their respective names, trademarks, service marks, related logos, and all other rights in the names, designs, likenesses and visual representations thereof (“Licensed Trademarks”), and desire to grant each other a royalty-free license to use certain Licensed Trademarks owned by the other Party under the terms and conditions set forth herein.

ARTICLE I: GRANT OF LICENSE
A. GRANT OF LICENSE. During the term of the Contract:

1. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use Sourcewell’s Licensed Trademarks provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.

2. Vendor grants to Sourcewell a royalty-free, worldwide (except for those jurisdictions that are prohibited by applicable Anti-Corruption and International Trade Laws), non-exclusive right and license to use Vendor’s Licensed Trademarks provided to Sourcewell by Vendor in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell. “Anti-Corruption and International Trade Laws” means all statutes, regulations, rules, executive orders, supervisory requirements, directives, ordinances, circulars, opinions, interpretive letters, and official releases of or by any government, or any authority, department or agency thereof or selfregulatory organization related to bribery, fraud, corruption, or international trade.

3. The Parties agree that each is the owner of all rights, including without limitation common law rights and goodwill, in relation to their respective Licensed Trademarks, and that any goodwill derived from the use of Licensed Trademarks by the other Party shall inure to the owner of the respective Licensed Trademarks.

B. LIMITED RIGHT OF SUBLICENSE. The rights and licenses granted herein includes a limited right of each Party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Contract. Any sublicense granted will be subject to the terms and conditions of this Addendum. Each Party will be responsible for any breach of this Article by any of their respective sublicensees.

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 535
TM-20-01077
C. USE; QUALITY CONTROL.

1. Neither Party may alter the other Party’s Licensed Trademarks from the form provided by the other Party and must comply with the other Party’s removal requests as to specific uses of its Licensed Trademarks.

2. Each Party agrees to use, and to cause its Permitted Sublicensees to use, the other Party’s Licensed Trademarks only in good faith and in a dignified manner consistent with such Party’s use of the Licensed Trademarks. Upon written notice to the breaching Party, the breaching Party or their Permitted Sublicensees have thirty (30) days of the date of the written notice to cure the breach or the license will be terminated.

3. Beyond what is permitted in this Addendum, neither Party will:
a. attempt to register, or register any trademark, service mark, symbol, logo, get-up or device which is confusingly similar to any of the other Party’s Licensed Trademarks in any jurisdiction;
b. represent that it has any rights of any nature in the Licensed Trademarks other than those enjoyed under the terms of this Agreement;
c. use the other Party’s trademarks, service marks or copyrights, translations thereof or marks similar thereto, as part of its corporate name, trade name or a d/b/a name, favicons, social media names/handles, email addresses, email extensions, or domain names without prior written approval from the other Party; or d. use the other Party’s trade names, trademarks, or service marks on any collateral business materials (e.g., business cards, letterhead, invoices, pens, notepads, fax cover sheets, etc.), unless otherwise approved in writing by the other Party.

ARTICLE II: TERM, TERMINATION, AND MISCELLANEOUS.

A. EFFECTIVE DATE. This Addendum is effective upon the date of the final signature below.

B. TERMINATION. Unless earlier terminated in accordance with this Article, this Addendum expires immediately upon the expiration or termination of the Contract.

1. Termination for Convenience. This Addendum may be terminated by either Party at any time upon ninety (90) days’ prior written notice to the other Party.

2. Termination for Breach. This Addendum may be terminated by either Party upon a breach of the terms of this Addendum by the other Party, upon written notice of breach to the breaching Party, and only if such breach is not cured within thirty (30) days of the date of the written notice.

3. Effect of Termination. Upon the termination of this Addendum for any reason, each Party will have thirty (30) days to, and require its Permitted Sublicensees to, remove all Licensed Trademarks from signage, websites, and the like bearing the other Party’s name or logo DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 536
TM-20-01077
(excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

4. Miscellaneous. The terms and conditions of this Addendum shall have no effect on the terms and conditions of any other trademark licenses signed by the Parties.

All other terms of the Contract remain in full force and effect, unless otherwise terminated.

SOURCEWELL
By: _________________
Name:

Title:

Date:

Caterpillar Inc.

By: _________________
Name:

Title:

Date:

DocuSign Envelope ID: E74F7137-AC67-4B07-965B-33CD3E77A89B DocuSign Envelope ID: 9AA872AA-9802-4A6D-8065-BECD9EB74C88 5/24/2023 | 2:45 PM CDT
Director of Operations and Procurement/CPO
Jeremy Schwartz Patrick Kearns
5/24/2023 | 12:48 PM PDT
Vice President Sales & Marketing - North America
537
2025 Sourcewell Caterpillar Cooperative Contract Discounts by Model Machine Model* New
Equipment
2025 Discount to Customer
(Off List Price)
Track Type Tractors Note
D1 23.00%
D1 Fire Dozer 23.00%
D2 23.00%
D2 Fire Dozer 23.00%
D3 23.00%
D3 Fire Dozer 23.00%
D4 23.00%
D5 23.00%
D5 Fire Dozer 23.00%
D6 23.00%
D7 19.00%
D8 19.00%
D9 One Time Only
D10 One Time Only
Wheeled Excavators
M314 26.00%
M315 26.00%
M316 26.00%
M317 26.00%
M318 26.00%
M320 26.00%
M322 26.00%
Material Handlers
MH3022 26.00%
MH3024 26.00%
MH3026 26.00%
MH3040 26.00%
MH3050 26.00%
MH3250 26.00%
MH3260 26.00%
Telehandlers
TH255 23.00%
TH408 24.00%
TL642 24.00%
TL943 24.00%
TL1055 24.00%
TL1255 24.00%
Motor Graders
120 34.00%
120GC 34.00%
140 30.00%
140GC 30.00%
150 30.00%
160 30.00%
14 19.00%
Skid Steer Loaders
226 21.00%
232 21.00%
236 21.00%
242 21.00%
246 21.00%
250 21.00%
260 21.00%
262 21.00%
270 21.00%
272 21.00%
Compact Track Loaders
239 21.00%
249 21.00%
255 21.00%
259 21.00%
265 21.00%
275 21.00%
279 21.00%
285 21.00%
289 21.00%
299 21.00%
299XE Land Management 21.00%
Non-Attached CAT OEM Work Tools are attachments sold on a standalone order without a machine purchase Parts and Service is offered by the servicing dealer at local rates Base machines must be properly configured with other mandatory and optional items from the price list before they are considered operational.

All new machines are subject to a commodity surcharge of up to 20% (In some cases, increased tire costs may cause this number to be greater) All new attachments (CAT work tools) are subject to a commodity surcharge of up to 25% Dealer costs (example: pre delivery inspection, assembly, freight to final location, etc.) are not subject to list discount Attachments (CAT work tools) purchased with new machine on same invoice are subject to same list discount as machine 1 of 3 #Caterpillar: Confidential Green
538
Machine Model* New
Equipment
2025 Discount to Customer
(Off List Price)
Excavators
300.9 20.00%
301.5 20.00%
301.7 20.00%
301.8 20.00%
301.9 20.00%
302 20.00%
302.7 20.00%
303 20.00%
303.5 20.00%
304 20.00%
305 20.00%
306 20.00%
307.5 20.00%
308 20.00%
309 20.00%
310 20.00%
313 15.00%
313GC 16.00%
315 19.00%
315GC 20.00%
317 19.00%
317GC 20.00%
320 15.00%
320GC 16.00%
323 15.00%
325 15.00%
326 15.00%
330 15.00%
330GC 16.00%
335 15.00%
336 15.00%
340 16.00%
350 10.00%
352 10.00%
374 10.00%
395 10.00%
Forest Machines
538 15.00%
548 15.00%
558 15.00%
568 15.00%
Backhoe Loaders
415 22.00%
416 22.00%
420 22.00%
428 Side Shift 22.00%
430 22.00%
432 Side Shift 22.00%
434 Side Shift 22.00%
440 22.00%
450 22.00%
Wheel Tractor Scrapers
621 18.00%
623 18.00%
627 18.00%
631 18.00%
637 18.00%
651 18.00%
657 18.00%
Articulated Trucks
725 17.00%
730 17.00%
735 17.00%
740GC 17.00%
745 17.00%
Rigid Frame Trucks
770 3.00%
773 3.00%
775 3.00%
Landfill Compactors
816 12.00%
826 12.00%
836 12.00%
Wheel Dozers and Soil Compactors
814 15.00%
815 13.00%
824 15.00%
825 13.00%
834 One Time Only
2 of 3
#Caterpillar: Confidential Green
539
Machine Model* New
Equipment
2025 Discount to Customer
(Off List Price)
Wheel Loaders
903 23.00%
906 23.00%
907 23.00%
908 23.00%
910 23.00%
914 23.00%
920 24.00%
926 24.00%
930 24.00%
938 24.00%
950GC 20.00%
950 18.00%
962 18.00%
966GC 20.00%
966 15.00%
972 11.00%
980 11.00%
982 11.00%
988 11.00%
988GC 11.00%
Track Loaders
953 19.00%
963 22.00%
973 23.00%
Non-Attached CAT OEM Worktools 15.00%
Parts & Service N/A
Technology Solutions N/A
Caterpillar Safety Services 15.00%
Job Site Solutions N/A
3 of 3 #Caterpillar: Confidential Green
540

CITY COUNCIL AGENDA REPORT

INFORMATION/CONSENT AGENDA
AGENDA ITEM NO. L.14
DATE: June 16, 2026
TO: City Council
FROM: Michael Wolfe, Public Works Director, (805) 385-8055, [email protected] SUBJECT: Multiple Agreements for On-Call Construction Management and Inspection Services.

RECOMMENDATION
That the City Council approve and authorize the Mayor to execute the following Agreements, each with an initial term of three years from July 1, 2026, to June 30, 2029, with an option for two consecutive one-year period extensions ending June 30, 2031, for on-call construction management and inspection services:

1. Agreement 32600484 with Filippin Engineering, Inc., for a total amount not to exceed $500,000.00;

2. Agreement 32600485 with Michael K. Nunley & Associates, LLP, for a total amount not to exceed $500,000.00;

3. Agreement 32600486 with MNS Engineers, Inc. for a total amount not to exceed $500,000.00; and

4. Agreement 32600488 with Turner & Townsend Heery, LLC, for a total amount not to exceed $500,000.00. (Public Works and Transportation Committee approved 3-0 on May 26, 2026)

BACKGROUND
The Public Works Department (PW) often utilizes professional consulting firms to provide licensed and/or technical expertise to perform work that supplements City staffing resources or that provides highly specialized knowledge and experience beyond the City’s in-house capabilities.

Pre-approved on-call professional service agreements reduce the amount of time necessary to procure service contractors and thus facilitate the timely completion of certain categories of CIP and other construction/engineering projects. The services covered under this request apply to projects involving public buildings, housing facilities, public works infrastructure, public parks, water and wastewater infrastructure, and other such City projects that may require professional construction management and inspection services. Examples of services to be provided include management and inspection functions such as contract management, coordination of contractor, coordination of grants, pay quantity review and approvals, field changes, technical and material inspections, responding to requests for information (RFIs), negotiating change orders, inspection of work performed, plan compliance, as-built development and approvals, and other related functions.

DISCUSSION
On November 25, 2025, the Purchasing Division issued a Request for Proposals (RFP) 26-47 for On-Call Construction Management and Inspection Services. The RFP was directly sent to 6 potential service providers and published on www.publicpurchase.com as well as the City’s Purchasing website. The deadline for proposal submissions was January 22, 2026, and the City received a total of eleven proposals.

A rating and selection process of the proposals was then performed by a panel that consisted of a Senior Civil Engineer, a Senior Construction Project Manager, and a Construction Project Manager. Scoring criteria consisted of company profile, qualifications of proposed staff, relevant professional experience and performance, and overall responsiveness that best 541
met the RFP criteria while being consistent with the City’s municipal code. After a thorough review, the panel selected four firms to recommend for Agreement awards, with a determination that these vendors are the highest-ranked proposers based on the scoring criteria listed in the RFP and are consistent with the City’s Purchasing Policy. The four recommended firms are:

Following further review by the Purchasing Division, it was determined that these vendors meet all required City contractual requirements, including possession of a City business tax certificate, insurance certificates, and corporate filing with the California Secretary of State. Therefore, based upon the analysis and research performed to date, staff believes that the four recommended vendors are capable of successfully performing on-call construction management and inspection services to the City of Oxnard.

Services under these agreements will be acquired on an as-needed basis, with individual task orders issued for each identified work requirement (task). These will be issued and managed by the Project Manager (PM) assigned to the project. Once a new requirement is identified, all contractors will be provided the Task Order requirement on which to provide a proposal, if they so choose. The contractors will then submit their respective proposals, which will include a description of the scope of work to be performed, the method by which the consultant plans on completing the work, and a cost and schedule for completion. It is the consultant's responsibility to determine the best and most cost-effective method to complete the work. Once the City has received all proposals, it will review each and make a selection of the firm based on factors that include price, experience, methods, and schedule.

Filippin Engineering, Inc.

Michael K. Nunley & Associates, LLP
MNS Engineers, Inc.

Turner & Townsend Heery, LLC

STRATEGIC PRIORITIES
This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to preserve and improve our roads, utilities, parks, trees, water supply and natural resources through effective planning, prioritization, and an equitable and efficient use of available funding.

FINANCIAL IMPACT
The total cost for each individual agreement shall not exceed $500,000 for up to five years if all options to extend are exercised. Funding for individual tasks will be sourced from projects identified in the City Council-approved CIP or, on rarer occasions, for City Divisions with non-CIP project requirements (e.g., Parks division for structures at City parks).

The respective Project Manager will ensure sufficient funding is available in the approved budget for related tasks before initiating work orders or services performed. Subsequent fiscal year allocations will be requested during the annual budget process.

COMMITTEE OUTCOME
The Public Works and Transportation Committee approved 3-0 on May 26, 2026 to approve the staff recommendation and to forward the item for Council approval.

Please click here to view the Measure M pre-recorded presentation video.

Please click here to view the May 26, 2026 Public Works and Transportation Committee Meeting recording.

Prepared by: Morgan Kessler, City Engineer

ATTACHMENTS

1. Agreement 32600484

2. Agreement 32600485

3. Agreement 32600486

4. Agreement 32600488
542
543
Agreement No. 32600484

ON-CALL PROFESSIONAL SERVICES AGREEMENT

BETWEEN
THE CITY OF OXNARD AND FILIPPIN ENGINEERING, INC.

By This On-Call Professional Services Agreement (“Agreement”), the City of Oxnard (“City”) agrees to engage the Services of Filippin Engineering, Inc. (“Consultant”), and Consultant agrees to perform the Services for City as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. City and Consultant may be individually referred to as “Party” or collectively as the “Parties.”

1. [INTENTIONALLY OMITTED]

2. SUMMARY DESCRIPTION OF SERVICES.

The Services to be performed pursuant to this agreement will be limited to the particular professional services that are identified in the Scope of Services, attached hereto as Exhibit A. Consultant has been prequalified to perform the particular services required by the City and the City shall issue Task Orders describing the particular project or services required by the City to the prequalified consultants and consultants shall submit a responsive proposal to the City’s Project Manager.

Consultant is not to be the exclusive provider of services to the City. The City does not guarantee a specified amount of work under this on-call agreement.

3. PARTIES.

City of Oxnard, a general law and municipal corporation of the State of California, located at 300 West Third Street, Oxnard California 93030.

Filippin Engineering, Inc. , a corporation of the State of California, located at 354 South Fairview, Suite D, Goleta, CA 93117

4. TERM OF AGREEMENT: From: July 1, 2026 To: June 30, 2029 A. Time is of the essence in this Agreement
B. The City shall have the option to exercise two (2) consecutive one-year (1) term extensions, in accordance with the scope of work and terms and conditions of this Agreement. Any price negotiations, if allowed, shall be negotiated at the time of contract extension.