SECTION 6. The City Manager is hereby authorized to execute any professional services agreement or contract specifically funded by the Fiscal Years 2023 – 2024 and 2024 – 2025 Budgets so long as such agreement or contract amount does not exceed the amount budgeted. The authority to enter into agreements or contracts pursuant to this provision shall be deemed complementary to, and in addition to, the authority to enter into contracts provided in City Council Resolution No. 20271.
SECTION 7. As a result of any changes to the Recognized Obligation Payment Schedule (ROPS), clawbacks, adjustments to the Redevelopment Property Tax Trust Fund (RPTTF) or the Administrative Cost Allowance (ACA) required of the Successor Agency of the former Community Redevelopment Agency by its Oversight Board, the Riverside County Auditor-Controller, or the State of California or similar actions by those bodies and approved by the Successor Agency and Oversight Board, shall constitute an approved amendment to the City Budget without further action by the City Council.
SECTION 8. The City Manager is hereby authorized to pay any final and non-contested demands of the State of California payable by the City in Fiscal Year 2022 – 2023, Fiscal Year 2023 – 2024, and Fiscal Year 2024 – 2025 pursuant to Section 1.85 of Division 24 of the California Health and Safety Code, as amended, and such demand shall constitute an approved amendment to the City budget without further action by the City Council.
SECTION 9. The City Manager is hereby authorized to approve interfund transfers or transfers from fund balance to operating activity accounts for any fund as identified in the Fiscal Years 2023 – 2024 and 2024 – 2025 Budgets as may be required from time to time.
SECTION 10. The City Manager is hereby authorized to approve interfund transfers and appropriations from fund balance to operating accounts for Fiscal Years 2023 – 2024 and 2024 – 2025 for the purpose of implementing any TOT Hotel Incentive agreements approved by the City Council.
SECTION 11. The Director of Finance and Treasurer is authorized, at the end of Fiscal Year 2022 – 2023 through the closing of the accounting records for the fiscal year, to make and record appropriate interfund transfers and fund balance transfers to appropriation accounts as required to properly account for and balance activity accounts, programs, and funds, prior to the completion of the fiscal year audit.
SECTION 12. The Director of Finance and Treasurer is authorized to budget capital projects for Fiscal Years 2023 – 2024 and 2024 – 2025 as identified on the City’s 5-Year Capital Improvement Program adopted concurrently with the Fiscal Years 2023 – 2024 and 2024 – 2025 Budget.
Item 2B - Page 91
Resolution No. _____
PASSED, APPROVED AND ADOPTED BY THE PALM SPRINGS CITY
COUNCIL THIS 29TH DAY OF JUNE, 2023.
Scott Stiles
City Manager
ATTEST:
Brenda Pree
City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, BRENDA PREE, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on June 29, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
BRENDA PREE
CITY CLERK
Item 2B - Page 92
ATTACHMENT 6
Item 2B - Page 93
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, ACTING SOLELY IN ITS CAPACITY AS
THE SUCCESSOR AGENCY TO THE PALM SPRINGS
COMMUNITY REDEVELOPMENT AGENCY, APPROVING THE
SUCCESSOR AGENCY BUDGET FOR FISCAL YEAR 2023 –
2024, AND OTHER SUCH MATTERS AS REQUIRED.
WHEREAS, in accordance with the provisions of the California Health and Safety Code Section 34173, the City Council of the City of Palm Springs has been designated and has accepted such designation of “Successor Agency to the Palm Springs Community Redevelopment Agency” (“Successor Agency”) to carry out the purposes of and exercise the powers granted to successor agencies; and WHEREAS, pursuant to City Charter Section 903 the City Council conducted a duly noticed Public Hearing with respect to the Fiscal Year 2023-2024 Budget; and WHEREAS, the City Council has examined said budget, and considered all written and verbal public comments, and after due deliberations and consideration, made any such amendments in the preliminary budget as it considered desirable; and WHEREAS, pursuant to City Charter Section 904, the City Council desires to adopt the Budget for Fiscal Year 2023-2024.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DETERMINES, RESOLVES AND APPROVES AS FOLLOWS:
SECTION 1. The City Council, as the Successor Agency's governing board, has considered and approved the Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2023, to June 30, 2024 (“ROPS 23-24 A&B”) in the form attached to this Resolution as Exhibit A, which serves as the Fiscal Year 2023-2024 Budget for the Successor Agency.
SECTION 2. The City Council, as the Successor Agency's governing board, has considered and approved the administrative budget in an amount equal to the Administrative Cost Allowance provided in California Health and Safety Code Section 34171(b)(3) for the period of July 1, 2023, to June 30, 2024. The administrative cost estimates are as follows:
40000 Salaries $175,896
41450 Telecommunication 258
41600 PERS Contribution 47,418
41700 Medicare Tax 2,551
41900 Fringe Benefits 23,619
41930 RHS Health Benefit 258
Total $250,000
Item 2B - Page 94
Resolution No. _____
To the extent that funds remain after payment of salaries and benefits, any remaining funds will be applied to legal costs incurred by the Successor Agency, costs to prepare the ROPS or audit of the Successor Agency’s financial statements, without any further action of the Successor Agency or the Oversight Board to the Successor Agency (“Oversight Board”).
SECTION 3. Any changes to ROPS 23-24 A&B line items, clawbacks, adjustments, or similar changes to the amounts payable from the Redevelopment Property Tax Trust Fund (RPTTF) or other sources or changes required by the Oversight Board, the Riverside County Auditor-Controller, or the State of California Department of Finance, shall constitute an approved amendment to the Successor Agency budget without further action by the Successor Agency, including the payment of any proceeds of land sales that occur during Fiscal Year 2023-2024 required to be remitted to the Riverside County Auditor-Controller.
SECTION 4. The City Manager is hereby authorized to pay any demands of the State of California Department of Finance in Fiscal Year 2023-2024 pursuant to AB X1 26, as amended, and such demand shall constitute an approved amendment to the Successor Agency budget without further action by the Successor Agency Board.
SECTION 5. The City Manager is hereby authorized to execute any professional services agreement or other contract specifically included or to be included in the approved ROPS 23-24 A&B or the Fiscal Year 2023-2024 Budget so long as such contract does not exceed the amount so funded. The authority to enter into agreements pursuant to this provision shall be deemed complementary to and consistent with the authority to enter into contracts provided in City Council Resolution No. 20271.
SECTION 6. The Director of Finance is authorized, at the end of Fiscal Year 2023- 2024 through the closing of the accounting records for each such fiscal year, to make and record appropriate interfund transfers and fund balance transfers to appropriation accounts as required to properly account for and balance activity accounts, programs, and funds, prior to the completion of the fiscal year audit.
SECTION 7. In retaining the responsibilities of the Palm Springs Community Redevelopment Agency as provided in California Health and Safety Code Section 34173, the City Council expressly determines, recognizes, reaffirms, and ratifies the statutory limitation on the City and the City Council’s liability in retaining the responsibilities of the Community Redevelopment Agency of the City of Palm Springs pursuant to AB X1 26.
Nothing in this Resolution shall be construed as a commitment, obligation, or debt of the City or any resources, funds, or assets of the City to fund the City’s service as the Successor Agency as provided in this Resolution.
Item 2B - Page 95
Resolution No. _____
PASSED, APPROVED, AND ADOPTED BY THE PALM SPRINGS CITY
COUNCIL, ACTING SOLELY IN ITS CAPACITY AS THE SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY, THIS 29TH DAY OF JUNE, 2023.
Scott Stiles
City Manager
ATTEST:
Brenda Pree
City Clerk
Item 2B - Page 96
Resolution No. _____
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, BRENDA PREE, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on June 29, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
BRENDA PREE
CITY CLERK
Item 2B - Page 97
ATTACHMENT 7
Item 2B - Page 98
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING
AN APPROPRIATIONS LIMIT FOR FISCAL YEAR
2023 – 2024 ENDING ON JUNE 30, 2024.
WHEREAS, the voters approved the Gann Spending Limitation Initiative (Proposition 4) on November 6, 1070, adding Article XIIIB to the Constitution of the State of California to establish and define annual appropriation limits on state and local government entities, including the City of Palm Springs; and WHEREAS, Chapter 120-5 of the Revenue and Taxation Code Section 7910 (which incorporates California Senate Bill 1352) provides for the implementation of Article XIII B; and
WHEREAS, the required calculation to determine the Appropriations Limit for Fiscal Year 2023 – 2024 ending on June 30, 2024, has been performed by the Finance Department of the City of Palm Springs based on available information using current guidelines provided by the State Department of Finance; and WHEREAS, the City Council of the City of Palm Springs desires to formally adopt that appropriations limit for the City; and
WHEREAS, the options for calculation will be California Per Capita Income and the City of Palm Springs population growth.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. In accordance with Article XIII B of the Constitution of the State of California, the appropriations limit for the City of Palm Springs for Fiscal Year 2023 – 2024 ending on June 30, 2023, is $215,434,184 as represented on the calculation included herewith.
ADOPTED THIS 29TH DAY OF JUNE, 2023.
SCOTT STILES
CITY MANAGER
ATTEST:
BRENDA PREE
CITY CLERK
Item 2B - Page 99
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, BRENDA PREE, Interim City Clerk of the City of Palm Springs, hereby certify that Resolution No. ________ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on June 30, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
BRENDA PREE
CITY CLERK
Item 2B - Page 100
Proceeds Interfund
FUND NAME FUND # of taxes* Revenues** Interest*** Other Total General Fund 100 156,732,599 2,488,511 3,552,748 34,740,226 197,514,084 Small Hotel TBID 119 - - - 769,046 769,046
Forfeited Assets 120 - - 3,000 - 3,000
Safety Augmentation 121 1,400,000 - 21,140 - 1,421,140
Special Development 123 - - - - -
CSA 152 124 470,400 - - - 470,400
Recycling 125 - 12,845 386,742 399,587
Gas Tax Improvement 133 1,394,633 - - - 1,394,633
Measure A 134 2,700,000 - - 5,178,780 7,878,780
Drainage 135 - - 20,000 505,000 525,000
Emergency Response Fee 136 1,020,000 - 2,618 - 1,022,618 CDBG 137 - - - 528,460 528,460
Sustainability 138 - - 9,016 716,991 726,007
Master Lease 139 - - - - -
CFD Public Safety #1 140 1,015,000 - 15,000 - 1,030,000 Land/Lite/Park Maint Dst 141 192,000 - 7,000 - 199,000
AQMD 149 - - 1,710 59,008 60,718
Public Arts 150 - - 7,711 476,752 484,463
Library Endowment 151 - - 27,000 10,000 37,000
Quimby Act Fees 152 - - 55,000 580,000 635,000
Special Projects 160 - - 35,152 350,612 385,764
Special Grants 170 - - - - -
Capital Improvements 261 - - - - -
Debt Service Fund 301 - 9,904,081 - - 9,904,081
Airport Customer Fac 405 - - 375,000 8,806,327 9,181,327 Airport PFC 410 - - 25,000 6,425,776 6,450,776
Airport 415 - - 200,000 62,488,919 62,688,919
Airport Capital Projects 416 - - 60,000 42,761,840 42,821,840 WWTP 420 - - 580,000 11,607,000 12,187,000
Golf Course 430 - - - 6,334,866 6,334,866
MVR 510 - - - 11,084,204 11,084,204
Facilities Maintenance 520 - - - 12,366,839 12,366,839
PERS 530 - - - 29,798,695 29,798,695
Risk Management 540 - - - 24,315,796 24,315,796
Retiree Health Insurance 541 - - - 3,985,490 3,985,490
Energy 550 - - 44,527 3,701,279 3,745,806
Equip Replacement 570 500,000 500,000
Housing Successor 879 - - - - -
SUB-TOTAL 164,924,632 12,392,592 5,054,468 268,478,648 450,850,340 Enterprise/Internal Service - - (1,284,527) (224,177,031) (225,461,559) TOTAL 164,924,632 12,392,592 3,769,940 44,301,617 225,388,781
CITY OF PALM SPRINGS
APPROPRIATION LIMIT CALCULATION
FY 2023-24 Proposed Budget
Item 2B - Page 101
A Non Interest Tax Proceeds 164,924,632
B Minus Exclusions -
C Net Invested Taxes (A - B) 164,924,632
D Total Non Interest Budget 221,618,841
E Tax Proceeds as Percent of Budget (C/D) 74.42%
F Interest Earnings 3,769,940
G Interest Earned From Taxes (E x F) 2,805,520
H Interest Earned From Non Taxes (F - G) 964,421
A Proceeds of Taxes 164,924,632
B Exclusion -
C Appropriation Subject to Limit 164,924,632
D Current Year Limit (2023/2024) 215,434,184
E Over (Under) Limit (C-D) (50,509,552)
INTEREST EARNINGS PRODUCED BY TAXES 2023/2024
WORKSHEET #4 2023/2024
Item 2B - Page 102
A Last Year's Limit (2022/2023) 206,705,983
B Adjustment Factors
1. Population % 0.9983
2. Per Capita Personal Income % 1.0440
Total Adjustment (B1 X B2) 1.04223
C Annual Adjustment ((B -1.00)*A) 8,728,201
D Other Adjustments -
E Total Adjustments 8,728,201
F This Year's Limit (A+E) (2023/2024) 215,434,184
APPROPRIATION LIMIT CALCULATION
2023/2024
CITY OF PALM SPRINGS
Item 2B - Page 103
ATTACHMENT 8
Item 2B - Page 104
NOTICE OF PUBLIC HEARING
CITY COUNCIL
CITY OF PALM SPRINGS
FISCAL YEARS 2023-2024 AND 2024-2025 BUDGETS
NOTICE IS HEREBY GIVEN that the City Council of the City of Palm Springs, California, will hold a public hearing at its meeting of June 29, 2023. The City Council meeting begins at 5:30 p.m. Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference and in-person public access to the meeting location will be available. View the City Council meeting live at the City’s website at www.palmspringsca.gov/pstv, YouTube, or Channel 17 (Spectrum).
The purpose of this public meeting is to solicit public comments and consider the adoption of the Fiscal Years 2023-24 and 2024-2025 Budgets.
The staff report and other supporting documents regarding the Fiscal Years 2023-24 and 2024- 2025 Budgets are available for public review online. A copy of the FY 23-24 and FY 24-25 Budgets will be available for examination and comment in the Office of the City Clerk, City of Palm Springs, 3200 E. Tahquitz Canyon Way, Palm Springs, California, 92262. Questions regarding the budget may be directed to Kristopher Mooney, Acting Director of Finance and Treasurer, at [email protected] or (760) 323-8229.
PUBLIC COMMENTS:
• You may provide oral comments at the meeting by contacting the City Clerk’s Office at (760) 323-8204 to be added to the public comment queue. You may be added to the queue at any time prior to the end of the public comment period for the subject hearing. At the appropriate time, a staff member will call you so that you may provide your public testimony to the City Council.
• Written comments may be submitted to the City Council by email at [email protected] or letter to the address below. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the City Council as soon as practicable and retained for the official record.
Brenda Pree
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Any challenge of the proposed project in court may be limited to raising only those issues raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at, or prior, to the public hearing. (Government Code Section 65009[b][2]).
Si necesita ayuda con este aviso, llame a la Ciudad de Palm Springs y comuníquese con Evelyn Beltran al 760-323-8229.
_________________________________
Brenda Pree, City Clerk
Item 2B - Page 105
ATTACHMENT 9
Item 2B - Page 106
CITY COUNCIL STAFF REPORT
06/05/2023
SUBJECT:
UPDATE TO GENERAL FUND, CAPITAL, AND AIRPORT DRAFT BUDGET FOR FISCAL YEARS 2023-24 AND 2024-25
RECOMMENDATION:
Provide direction to staff on any changes to the draft fiscal year 2023-24 and draft fiscal year 2024-25 budgets.
Attachments
Item 3A
Item 2B - Page 107
CITY COUNCIL STAFF REPORT
DATE: JUNE 5, 2023 BUSINESS & LEGISLATIVE
SUBJECT: GENERAL FUND, CAPITAL, AND AIRPORT DRAFT BUDGET FOR FISCAL YEARS 2023-24 AND 2024-25
FROM: Scott C. Stiles, City Manager
BY: Department of Finance and Treasury
Department of Engineering
Department of Aviation
SUMMARY:
This item represents an update to the fiscal year 2023-24 and fiscal year 2024-25 General Fund Budget, Capital Plan Update, and Palm Springs International Airport Budget on all changes made after the Council Study Session on May 8, 2023.
RECOMMENDATION:
Provide direction to staff on any changes to the draft fiscal year 2023-24 and draft fiscal year 2024-25 budgets.
STAFF ANALYSIS:
In Table 1 on the following page, a forecast of the current fiscal year General Fund revenue and expenditures is provided, along with a preliminary overview of General Fund budgeted revenue and expenditures for fiscal year 2023-24 and fiscal year 2024-25.
This presentation to Council builds upon the comprehensive budget that was submitted to Council at the May 8, 2023 Study Session (Attachment 2) and contains the budgetary highlights for the General Fund, Capital, and Palm Springs International Airport and remain materially unchanged. Staff will again review these highlights at the City Council meeting. Following each table below, budget updates are outlined to provide additional detail on the changes.
Item Item 3A - Page 1 2B - Page 108
City Council Staff Report
June 5, 2023 -- Page 2
FY 2023-24 & FY 2024-25 Draft Budget
GENERAL FUND
TABLE 1
Updates to the General Fund Budget after Council Presentation May 8, 2023 The following is a listing of the updates to the budget after May 8, 2023, with explanations.
Revenue Fiscal Year 2023-24 (FY24)
Total revenue was reduced by $50,000 from the last budget draft presented due to the following:
• $50,000 – Public, Education, Government (PEG) Fee revenue was reduced. This revenue is now being recorded in the Capital Fund.
FY2022-23 FY2023-24 FY2024-25
Forecast Draft Budget Draft Budget
Total Revenue $ 186,208,721 $ 199,528,555 $ 191,880,247 Transient Occupancy Tax 49,919,475 48,921,085 51,122,534 Property Taxes 30,407,637 31,015,768 31,636,084
Sales and Use Taxes 33,912,338 33,811,056 35,061,718
Utility Users Tax 17,835,699 20,801,918 24,056,277
Motor Vehicle in Lieu tax 6,435,921 6,564,639 6,695,932 Franchise Fees 4,584,399 4,676,087 4,769,609
Cannabis Tax 3,606,427 3,426,106 3,254,801
All Other Sources 28,558,244 29,180,503 29,518,814
Grant Revenue 9,936,066 21,131,392 5,764,478
Transfers From Other Funds 1,012,516 - -
Total Expense $ 177,713,131 $ 215,883,283 $ 184,852,439 General Government 52,781,254 62,658,128 64,341,227
Police 42,017,426 43,373,985 44,723,596
Fire 24,836,102 27,973,687 29,463,009
Parks and Recreation 10,846,125 15,170,072 15,782,444
PERS Future Cost Reserve 6,000,000 6,000,000 6,000,000
Transfers 27,331,298 19,731,879 18,777,686
Set Aside Items 3,964,860 19,844,140 -
Grant Expense 9,936,066 21,131,392 5,764,478
Surplus/(Deficit) $ 8,495,591 $ (16,354,728) $ 7,027,807 Item Item 3A - Page 2 2B - Page 109
City Council Staff Report
June 5, 2023 -- Page 3
FY 2023-24 & FY 2024-25 Draft Budget
Revenue Fiscal Year 2024-25 (FY25)
Total revenue increased by $3.95 million from the prior budget update due to the following:
• $4 million – Added grant revenue that will be used to fund the Navigation Center’s operational expenses.
• $50,000 – Public, Education, Government (PEG) Fee revenue was reduced. This revenue is now being recorded in the Capital Fund
Expenditures Fiscal Year 2023-24
Total expenses decreased by $470,000 from the prior budget update due to the following:
• $250,000 – The Building Department increased expense for an incentive program to reduce fees to customers who meet affordable housing and multifamily housing criteria.
• $200,000 – Expense was added to the Street Department budget for on-call street maintenance. The bulk of this service has been budgeted in and will be funded by Measure A; however, to ensure the program is fully funded, the General Fund will absorb some of this expense. This initiative will allow for re-striping lanes, repainting legends on streets and parking lots citywide, as well as concrete repairs and construction to include ADA curb ramps, gutters, and sidewalks. • $76,000 – The Parks and Recreation Program Assistant role for the Demuth Community Center is planned to start in fiscal year 2023-24 as opposed to starting in fiscal year 2024-25.
• Decrease of $996,000 – These items were various reductions done to accounts upon further analysis and largely consist of the following:
o PEG expense reduction of $663,000; this spending now occurs in the Capital Fund
o GPSCVB reduction in estimated quarterly payments of $265,000 Expenditures Fiscal Year 2024-25
Total expenses increased by $744,000 from the prior budget update due to the following:
• $4 million – Navigation Center operational expense grant expenses increased to match grant revenue (mentioned above).
Item Item 3A - Page 3 2B - Page 110
City Council Staff Report
June 5, 2023 -- Page 4
FY 2023-24 & FY 2024-25 Draft Budget
• $250,000 – Same as for FY24, this is the second year of the Building Department incentive program to reduce fees to customers who meet affordable housing and multifamily housing criteria.
• $200,000 – Same as for FY24, this is the second year of on-call street maintenance funded by the General Fund (mentioned above).
• Decrease $3.7 million – These items were various reductions done to accounts upon further analysis and largely consist of the following:
o $2.5 million grant funding not expected
o PEG expense reduction, $685,000
o GPSCVB reductions mentioned above, $278,000
o Software license reduction of $245,000 (items were double budgeted) The deficit for FY24 was $16,774,992 in the prior budget presentation. In this draft, the deficit for FY24 is now $16,354,728. All of the prior approved set-asides remaining from the FY23 budget are anticipated to be spent in FY24; that total is $19,844,140. If this item was removed, the City would be showing a surplus of approximately $3.5 million.
The surplus for FY25 was $3,821,419 in the prior budget presentation. In this draft, the surplus for FY25 is now $7,027,807.
Item Item 3A - Page 4 2B - Page 111
City Council Staff Report
June 5, 2023 -- Page 5
FY 2023-24 & FY 2024-25 Draft Budget
CAPITAL BUDGET
TABLE 2
Updates to the Capital Budget after Council Presentation May 8, 2023
The following is a detail listing of the updates made to the Capital Budget after May 8, 2023, with explanations:
Fiscal Year 2023-24
Total revenue increased by $500,000 from the prior budget update due to the following:
• $500,000 – Grant revenue increased for Sunrise Park Recycled Water Connection agreement with DWA. This project will advance the City’s objectives to become more sustainable by transitioning the park from potable water to a recycled water supply.
Total expenses increased by $4 million from the prior budget update due to the following:
• $2 million – New project for Sunrise Park Recycled Water Connection agreement with DWA; $1.5 million (City portion) and $500,000 (grant portion) for total expenditures of $2 million. See explanation of project above.
Fund
Beg Fund
Balance Revenue Transfer In Expenditures Transfer Out
Ending Fund
Balance Use of Funds
Gas Tax 2,453,548 1,394,633 - 1,000,176 - 2,848,005 Streets Measure A 8,491,377 7,878,780 - 9,681,254 - 6,688,903 Streets Drainage 2,349,965 525,000 - 617,260 - 2,257,705 Drainage RMRA 2,132,861 1,113,536 - 1,097,504 - 2,148,893 Transportation Quimby 3,799,942 635,000 - 837,555 - 3,597,387 Parks and Rec Measure J 35,964,245 22,770,046 - 26,162,557 3,133,700 29,438,034 General Capital Fund 24,250,634 38,024,600 2,000,000 48,462,868 - 15,812,366 Various Total 79,442,572 72,341,595 2,000,000 87,859,174 3,133,700 62,791,293 Fund
Beg Fund
Balance Revenue Transfer In Expenditures Transfer Out
Ending Fund
Balance Use of Funds
Gas Tax 2,848,005 1,225,000 - 1,225,000 - 2,848,005 Streets Measure A 6,688,903 6,208,526 - 5,715,920 - 7,181,509 Streets Drainage 2,257,705 520,000 - - - 2,777,705 Drainage
RMRA 2,148,893 1,151,193 - - - 3,300,086 Transportation Quimby 3,597,387 652,401 - - - 4,249,788 Parks and Rec
Measure J 29,438,034 23,655,226 - 21,618,552 3,133,200 28,341,508 General Capital Fund 15,812,366 21,902,904 2,000,000 22,035,324 - 17,679,946 Various Total 62,791,293 55,315,250 2,000,000 50,594,796 3,133,200 66,378,547 **NOTE THAT ANY CAPITAL FOR THE AIRPORT OR WASTEWATER PLANT WILL GET FUNDED OUT OF THEIR OWN FUND Fiscal Year 2023-24 Captal Budget
Fiscal Year 2024-25 Captal Budget
Item Item 3A - Page 5 2B - Page 112
City Council Staff Report
June 5, 2023 -- Page 6
FY 2023-24 & FY 2024-25 Draft Budget
• $1.1 million – Project to enhance the street slurry preservation and restoration initiative using the SB1 Road Maintenance Rehabilitation Act Fund. The SB1 funds will greatly benefit the City’s initiative of maintaining the roadway infrastructure and is in line with Senate Bill 1, The Road Repair and Accountability Act of 2017. • $673,873 – New project to contribute to Western Coachella Valley Flood and Blow Sand Improvement Project with CVAG for the design and engineering of Indian Canyon Drive road and bridge improvements from Sunrise Parkway to Palm Station Road.
• Adjustments to other capital project expenditures totaling $286,000 consist of the following:
o Downtown Measure J expenses, $246,000
o IT software reserve for emerging needs, $40,000
Fiscal Year 2024-25
There was no change in revenue from the prior budget update.
Total expenses increased by $1.4 million from the prior budget update due to the following:
• $1 million – Increase in funding, for general use, to the Library renovation project by the measure J Commission.
• Increases to other capital project expenditures totaling $440,000 consist of the following:
o Downtown Measure J expenses, $400,000
o IT software reserve for emerging needs, $40,000
Item Item 3A - Page 6 2B - Page 113
City Council Staff Report
June 5, 2023 -- Page 7
FY 2023-24 & FY 2024-25 Draft Budget
PALM SPRINGS INTERNATIONAL AIRPORT
Airport Operations Fund Revenues and Expenditures
TABLE 3
Customer Facility Charge (CFC) Revenues and Expenditures TABLE 4
FY2022-23 FY2023-24 FY2024-25
Forecast Draft Budget Draft Budget
Total Revenue $ 53,623,663 $ 62,688,919 $ 69,312,200
Airline Revenue 9,665,025 21,000,019 27,413,506
Non-Airline Revenue 27,256,648 35,423,694 41,898,694
Grant Revenue 16,701,990 6,265,206 -
Total Expense $ 33,894,665 $ 48,774,966 $ 60,405,427
Administration 5,212,996 7,989,477 8,847,224
Information Technology 420,000 784,616 682,047
Law Enforcement 3,053,885 3,147,313 3,229,436
Aviation Security - 1,695,917 1,813,039
Airside Operations 1,309,963 5,287,385 5,454,221
Rescue-Fire 3,681,436 4,880,731 5,041,960
Landside Operations 1,699,475 2,178,178 2,759,661
Ground Maintenance 664,899 686,823 639,147
Terminal Building Operations 7,788,259 8,189,673 10,605,447 Passenger Boarding Bridges 13,759 120,000 120,000
Baggage Handling System 299,493 897,000 900,000
Control Center Operations 3,330,431 4,159,042 4,101,807 Customs 284,240 336,296 303,996
Planning and Projects - 688,881 669,444
PERS Future Cost Reserve 750,000 750,000 750,000
Transfer Out 5,385,828 6,983,634 14,488,000
Surplus/(Deficit) $ 19,728,998 $ 13,913,953 $ 8,906,773 FY2022-23 FY2023-24 FY2024-25
Forecast Draft Budget Draft Budget
Total Revenue $ 7,850,000 $ 9,181,327 $ 9,406,451
Customer Facility Charges 7,850,000 9,181,327 9,406,451 Total Expense $ - $ 10,600,000 $ 3,000,000
Rental Car Improvement - 10,600,000 500,000
Transfer Out - - 2,500,000
Surplus/(Deficit) $ 7,850,000 $ (1,418,673) $ 6,406,451 Item Item 3A - Page 7 2B - Page 114
City Council Staff Report
June 5, 2023 -- Page 8
FY 2023-24 & FY 2024-25 Draft Budget
Passenger Facility Charge (PFC) Revenues and Expenditures TABLE 5
Airport Capital Projects Fund
TABLE 6
Update to the Airport Budget after Council Presentation May 8, 2023 The following is a detail listing of the update made to the Palm Springs International Airport Budget after May 8, 2023:
• Interest income revenue estimated in the four airport funds added in this draft budget increased revenue totaling $660,000 in fiscal year 2023-24 and $698,000 in fiscal year 2024-25. These items had originally been omitted in the prior budget presented.
FY2022-23 FY2023-24 FY2024-25
Forecast Draft Budget Draft Budget
Total Revenue $ 5,781,000 $ 6,450,776 $ 6,603,496
Passenger Facility Charges 5,781,000 6,450,776 6,603,496 Total Expense $ 2,521,000 $ 9,001,977 $ 27,507,761
Loan Principal & Interest 2,521,000 2,561,977 2,507,761 Transfer Out - 6,440,000 25,000,000
Surplus/(Deficit) $ 3,260,000 $ (2,551,201) $ (20,904,265) FY2022-23 FY2023-24 FY2024-25
Forecast Draft Budget Draft Budget
Total Revenue $ 14,873,484 $ 42,821,840 $ 96,150,000
Grant Revenue 9,487,656 29,398,206 56,662,000
Transfer In 5,385,828 13,423,634 39,488,000
Total Expense $ 19,416,415 $ 42,746,000 $ 96,150,000
Capital Projects 19,416,415 42,746,000 96,150,000
Surplus/(Deficit) $ (4,542,930) $ 75,840 $ -
Item Item 3A - Page 8 2B - Page 115
City Council Staff Report
June 5, 2023 -- Page 9
FY 2023-24 & FY 2024-25 Draft Budget
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with the City Council identified major theme/principle of Forward-Thinking Governance.
FISCAL IMPACT:
Provide direction to Staff on any changes to the Preliminary fiscal year 2023-24 and fiscal year 2024-25 budgets.
REVIEWED BY:
Budget Manager: Andrew Neri
Acting Director of Finance: Kristopher J. Mooney
City Engineer: Joel Montalvo
Airport Administration Manager: Victoria A. Carpenter
Executive Director of Aviation: Harry Barrett Jr.
City Manager: Scott Stiles
ATTACHMENTS:
1. Budget in Brief (Updated)
2. Staff Report Budget Study Session FY2023-25 5.08.2023 Final
3. Capital Schedule (Updated)
4. Airport Budget (Updated)
Item Item 3A - Page 9 2B - Page 116
ATTACHMENT 1
Item Item 3A - Page 10 2B - Page 117
June 30, 2022
CITY OF PALM SPRINGS
DRAFT BUDGET
FISCAL YEAR
2023 - 2024
&
2024 - 2025
Item Item 3A - Page 14 2B - Page 118
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Table of Contents
- General Fund - Fund Balance Summary for FY 2023-24 & FY 2024-25 2 - General Fund - Revenues for FY 2023-24 & FY 2024-25 4 - General Fund - Expenditures for FY 2023-24 & FY 2024-25 10 - All Funds - Fund Balance Schedules for FY 2022-23, FY 2023-24 & FY 2024-25 14 - All Funds - Revenues for FY 2023-24 & FY 2024-25 18
- All Funds - Expenditures for FY 2023-24 & FY 2024-25 31 - All Funds - Summary of Budgeted Interfund Transfers for FY 2023-24 38 - All Funds - Summary of Budgeted Interfund Transfers for FY 2024-25 39 - Additional Supporting Data for FY 2023-24 & FY 2024-25 41 Item Item 3A - Page 15 2B - Page 119
FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25
FY 2021-22 Revised Estimated Draft Draft
Actual Budget Actual Budget Budget
Beginning Fund Balance - Unrestricted $ 81,804,817 $ 103,941,580 $ 103,941,580 $ 112,437,171 $ 96,082,442 Operating Revenues 173,263,534 155,985,228 175,260,139 178,397,162 186,115,768 Add: Grant Revenue 12,102,934 32,134,208 9,936,066 21,131,392 5,764,478 Transfers In 1,012,516 - 1,012,516 - -
Total Revenues 185,366,468 189,131,952 186,208,721 199,528,555 191,880,247 Operating Expenditures (123,720,434) (156,190,738) (136,480,907) (155,175,872) (160,310,276) Transfers Out (10,095,765) (27,331,298) (27,331,298) (19,731,879) (18,777,686) Operating Surplus / (Deficit) 39,447,335 (27,536,808) 11,447,934 3,489,412 7,027,807 Set Asides (23,809,000) (3,964,860) (19,844,140) -
Operating Exp. Incl. Set Aside & Transf. (133,816,199) (207,331,036) (167,777,065) (194,751,891) (179,087,961) Less: Grant Expense (1,163,506) (27,216,631) (9,936,066) (21,131,392) (5,764,478) Total Expenditures (134,979,705) (234,547,667) (177,713,131) (215,883,283) (184,852,439) Surplus / (Deficit) 50,386,763 (45,415,715) 8,495,591 (16,354,728) 7,027,807 Proposed Minimum Fund Balance 27,155,778 28,054,298
Remaining Unassigned Fund Balance 103,941,580 58,525,865 112,437,171 68,926,664 75,055,951 Total Fund Balance Before CalPERS 103,941,580 58,525,865 112,437,171 96,082,442 103,110,249 CalPERS Reserve Set-Aside 28,250,000 34,250,000 34,250,000 40,250,000 46,250,000 CalPERS Set-Aside/Fund Balance $ 132,191,580 $ 92,775,865 $ 146,687,171 $ 136,332,442 $ 149,360,249 Required Minimum Fund Balance Total 17.50% 17.50%
Fund Balance Total 77.67% 28.23% 67.02% 61.92% 64.32%
Fund Balance CalPERS Reserve Total 21.11% 16.52% 20.41% 25.94% 28.85% Fund Balance % Total 98.79% 44.75% 87.43% 87.86% 93.17% City of Palm Springs
General Fund Working Fund Balance Summary
Fiscal Year 2023-2024 & 2024-2025
-2-
Item Item 3A - Page 16 2B - Page 120
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
General Fund Revenues
FY 2023-24
&
FY 2024-25
-3- Item Item 3A - Page 17 2B - Page 121
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
General Fund Revenue Summary
FY2018-19 FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2022-23 FY2023-24 FY2024-25 Account Description Actuals Actuals Actuals Actuals Revised Budget Est. Actuals Draft Budget Draft Budget Transient Occupancy Tax $ 36,475,057 $ 25,817,660 $ 35,092,830 $ 53,900,745 $ 48,377,203 $ 49,919,475 $ 48,921,085 $ 51,122,534 Property Taxes 24,550,692 25,482,084 27,342,181 28,831,512 29,235,750 30,407,637 31,015,768 31,636,084 Sales and Use Taxes 23,390,908 20,923,634 25,232,110 31,818,760 30,717,096 33,912,338 33,811,056 35,061,718 Utility Users Tax 7,081,134 7,025,604 8,284,837 15,627,960 11,500,000 17,835,699 20,801,918 24,056,277 Motor Vehicle in Lieu tax 5,084,458 5,418,600 5,703,803 6,141,974 6,007,290 6,435,921 6,564,639 6,695,932 Franchise Fees 3,723,066 3,424,711 3,277,733 4,138,935 3,283,600 4,584,399 4,676,087 4,769,609 Cannabis Tax 2,332,870 2,838,208 4,770,184 4,535,370 5,114,000 3,606,427 3,426,106 3,254,801 All Other Sources 39,470,907 23,604,028 22,710,242 28,268,279 21,750,289 28,558,244 29,180,503 29,518,814 General Fund Subtotal: 142,109,092 114,534,530 132,413,920 173,263,534 155,985,228 175,260,139 178,397,162 186,115,768 Grant Revenue* 12,102,934 32,134,208 9,936,066 21,131,392 5,764,478 Transfers From Other Funds 1,645,346 9,407,209 11,943,084 - 1,012,516 1,012,516 - - Total Revenue: $ 143,754,438 $ 123,941,739 $ 144,357,004 $ 185,366,468 $ 189,131,952 $ 186,208,721 $ 199,528,555 $ 191,880,247 *FY19-21 grants not broken out 3.8% 7.3% 5.4% 1.4% 5.5% 2.0% 2.0% TOT 26%
Property Taxes 16%
Sales and Use 18%
Utility 11% Motor Vehicle 3%
Franchise Fees 2%
Cannabis 2%
All Other Sources 15%
Grants 7%
Revenues by Type - FY24 & FY25
-
10,000
20,000
30,000
40,000
50,000
60,000
FY2018-19 FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023-24 FY2024-25 Thousands Revenue Category Trend FY19-FY25
Property Taxes Sales and Use Taxes Utility Users Tax Motor Vehicle in Lieu tax Franchise Fees Cannabis Tax All Other Sources Transient Occupancy Tax 6%
4%
7%
-5%
23%
5%
4%
6%
*CAGR %
*Compound Annual Growth Rate
-4- Item Item 3A - Page 18 2B - Page 122
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
REVENUE SUMMARY - GENERAL FUND
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED ESTIMATED DRAFT DRAFT
BUDGET ACTUALS BUDGET BUDGET
Taxes
Current Year Taxes Secured $ 23,492,867 $ 24,483,261 $ 26,219,899 $ 28,438,345 $ 27,968,910 $ 30,407,616 $ 31,015,768 $ 31,636,084 Current Year Taxes Unsecured 1,064,191 998,823 1,122,282 393,167 1,266,840 21 - - Prior Year Taxes Unsecured (6,366) - - - - - - -
In Lieu Prop Tax - Mvil 5,084,458 5,418,600 5,703,803 6,141,974 6,007,290 6,435,921 6,564,639 6,695,932 Net Ab 1 X 26 3,072,503 3,913,999 2,993,099 3,366,802 3,255,000 2,874,749 4,114,314 4,120,601 Cra Pass Thru City Of PS 600,543 343,728 801,494 947,441 730,961 2,052,107 1,168,377 1,169,844 Sales and Use Taxes 15,471,310 13,583,864 25,232,110 31,818,760 30,717,096 33,912,338 33,811,056 35,061,718 Measure J Sales Tax 16,043,737 - - - - - - -
Cannabis Tax 10,252,468 10,177,978 4,770,184 4,215,353 4,794,000 3,332,021 3,165,420 3,007,149 Cannabis Tax - Meas E - - - 320,016 320,000 274,407 260,686 247,652 M Cannabis Audit Recovery 88,000 125,531 30,711 16,746 9,000 29,412 30,001 30,601 Parking Tax - 145,962 27,204 48,640 30,000 55,271 56,376 57,504 Franchises 3,723,066 3,424,711 3,277,733 4,138,935 3,283,600 4,584,399 4,676,087 4,769,609 Peg Fees 253,390 244,548 - - - - - -
Transient Occupancy Tax 36,453,872 25,491,319 35,011,254 53,900,745 48,377,203 49,919,475 48,921,085 51,122,534 Transient Occupancy Permit 7,685 1,550 25 - - - - -
Tot Audit Recovery 13,500 324,791 81,551 425,349 13,500 470,568 479,979 489,579 Documentary Transfer Tax 863,865 720,839 1,329,406 1,421,338 1,038,993 1,319,394 1,345,782 1,372,698 New Development Tax 244,628 213,129 384,500 510,319 400,000 314,814 321,110 327,532 Utility Users Tax 7,081,134 7,025,604 8,284,837 15,627,960 11,500,000 17,835,699 20,801,918 24,056,277 Subtotal - Taxes $ 123,804,851 $ 96,638,237 $ 115,270,093 $ 151,731,890 $ 139,712,393 $ 153,818,210 $ 156,732,599 $ 164,165,312 Licenses and Permits
Business License $ 1,045,953 $ 1,021,892 $ 973,416 $ 949,225 $ 1,000,000 $ 1,032,925 $ 1,053,583 $ 1,074,655 Building Permits 1,445,097 1,939,180 2,795,112 2,897,393 2,470,583 2,573,414 2,689,218 2,769,894 Sewer Permits Ins Fee 7,495 8,626 12,509 10,143 7,446 5,964 6,233 6,419 Construction Permits 260,354 331,721 339,152 302,279 346,800 229,978 240,327 247,536 Permit Issuance 134,655 136,448 182,199 284,466 185,843 286,852 299,760 308,753 Sign Permits 24,220 27,673 40,515 28,237 27,540 18,020 18,831 19,396 Transportation Permit 8,418 10,662 11,442 10,482 10,200 8,787 9,182 9,458 Pool Drain Permits 2,446 1,623 1,099 1,462 2,040 1,488 1,555 1,602 Code Compliance Inspections 20,258 27,795 22,094 19,096 21,420 17,337 18,117 18,661 Renewals/Misc Permits 41,479 25,621 7,640 12,781 10,415 17,848 18,652 19,211 Zoning Fees 321,090 278,173 308,685 548,456 458,088 491,114 513,214 528,610 Subdivision Fees 124,596 99,592 108,956 88,133 117,300 117,785 123,085 126,778 Vacation Rental Permit 1,910,633 1,881,304 1,901,294 2,545,499 1,900,000 2,852,303 2,567,072 2,567,072 Vacant Building Registration 20,580 4,701 - 2,019 4,794 81 82 84 Sb1473 Building Stand Admin 1,263 2,595 3,366 1,500 - (1,431) 540 551 Rent Control Registration 40,470 38,940 38,220 37,620 42,000 37,200 37,944 38,703 Cannabis Permit Fee 280,124 137,014 123,169 258,001 163,200 323,478 307,304 313,450 State District Access Fee 1186 23,850 23,510 22,488 21,681 - 22,121 22,564 23,015 Admin Fee - Engineering - - - 80,230 43,860 137,255 143,432 147,735 Covenant - Engineering - - - 31,396 15,300 38,930 39,708 40,502 Subtotal - Licenses and Permits $ 5,712,983 $ 5,997,070 $ 6,891,355 $ 8,130,099 $ 6,826,829 $ 8,211,448 $ 8,110,403 $ 8,262,086 Intergovernmental
Grants $ 295,602 $ 343,381 $ 845,571 $ 2,668,456 $ 26,723,808 $ 9,936,066 $ 21,131,392 $ 5,764,478 State Homeowners Tax Rel. 246,244 119,523 236,240 118,062 250,000 - - - -5-
Item Item 3A - Page 19 2B - Page 123
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
REVENUE SUMMARY - GENERAL FUND
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED ESTIMATED DRAFT DRAFT State Motor In Lieu Tax 22,899 - - - - - - -
Peace Off Training Funds 53,129 174,649 23,541 20,090 30,000 72,324 73,770 75,246 Mutual Aid Overtime 138,877 42,143 497,516 137,441 (88,322) 158,492 161,662 164,895 Federal Grants - 1,386,344 - 9,434,478 5,410,400 - - -
Subtotal - Intergovernmental $ 756,752 $ 679,695 $ 2,989,212 $ 12,378,527 $ 32,325,887 $ 10,166,882 $ 21,366,825 $ 6,004,619 Charges for Services
Local Dev Mitigation Fee $ 11,384 $ (7,774) $ (24,010) $ 3,358 $ 1,200 $ (703) $ 1,283 $ 1,309 St Highway Maintenance - - 1,800 - - - - -
Concessions 9,955 3,974 576 927 3,974 27,399 27,947 28,505 Assess Dist Info Gen Fund 4,102 7,500 - - 7,500 - - -
Smoke Detector Inspection 270,924 42,949 - - - - - -
Other Charges Current Services 13,179 57,006 32,668 44,785 62,158 47,849 48,806 49,782 Insurance 9,000 8,025 - 4,153 3,451 2,350 2,397 2,445
Towing Fees - - - 102,745 76,327 97,139 101,510 103,540 Multi Unit Fire Insp Fee 177,577 179,126 147,877 263,167 191,486 270,734 282,917 288,576 Shooting Range 1,936 2,458 1,749 5,546 3,207 3,809 3,885 3,963 Fingerprint Fees 1,912 3,031 (156) (52) 3,240 1 - -
Police Contract Ot - - - 141,607 170,529 244,088 248,969 253,949 Fire Inspection Fee 74,442 81,106 13,131 193 86,702 (197) 794 810 Fire Plan Check Fee 178,662 146,277 115,343 148,979 156,370 136,904 143,064 145,926 Fire Commercial Insp Fee - 43,340 36,059 30,775 46,330 27,249 28,475 29,045 Fire Cert Program - 1,991 - 1,550 1,176 511 534 545
Fire Fees Misc 3,358 2,650 1,645 5,629 2,328 4,325 4,520 4,610 Dui Program - 1,551 36,378 38,824 33,139 21,926 22,365 22,812 Building Plan Check Fees 592,614 560,365 671,617 743,379 632,848 676,910 707,371 721,519 Engineering Plan Check Fees 298,892 262,077 372,255 185,879 280,160 228,273 238,545 243,316 Miscellaneous Filing Fee 292,620 401,137 535,749 296,028 428,815 235,595 246,197 251,121 Misc Engineering Fees 51,360 36,810 29,236 8,084 39,350 4,188 4,272 4,357 Inhouse Fast Plan Check Fees 2,500 - - - - - - -
Real Property Fees 15,222 30,218 26,963 22,256 32,303 16,351 16,678 17,012 Gen Plan Maintenance Surcharge 57,023 64,503 84,742 126,190 90,589 139,737 142,532 145,383 Planning Admin Services - - - 6,568 10,690 - 1,000 1,020 Administrative Service Charges 2,229,505 2,134,057 2,168,092 2,282,952 2,312,247 2,361,513 2,488,511 2,402,558 Parklet Fees - - - 83,152 48,105 97,850 99,807 101,803
Nuisance Abatement 29,266 18,750 32,213 - 20,044 7,665 7,818 7,974 Nuisance Abatement Admin (3,544) 5,221 1,919 - 5,581 404 412 420 PS USD Officer 152,764 146,802 - 87,674 156,931 185,465 189,175 192,958 Rent A Cell 49,818 45,986 45,986 46,028 49,159 48,627 49,599 50,591 Issuance Fee - 1,785 - 20,254 10,835 21,698 22,675 23,128 Tlc/Psvu Site Fees 1,542 1,295 - - 3,293 3,212 3,276 3,342 Friends Of The Library - - 3,674 28,987 13,927 26,969 27,508 28,059 Library Fees 10,570 8,676 939 6,084 5,345 6,910 7,048 7,189 Camp 52,716 105,067 60,372 93,148 54,038 114,188 116,472 118,801 Instructional Dance - 676 - - - - - -
Fitness 104,644 74,262 (326) 314 2,138 10 10 10
Youth Programs 93,476 83,614 475 53,173 89,383 28,359 28,926 29,504 Facilites Rent 234,459 200,545 101,830 143,510 214,383 156,861 159,998 163,198 Special Activities 956,320 943,514 941,547 996,870 320,700 660,229 673,433 686,902 -6-
Item Item 3A - Page 20 2B - Page 124
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
REVENUE SUMMARY - GENERAL FUND
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED ESTIMATED DRAFT DRAFT Location Permits 25,938 15,660 23,925 27,202 17,104 10,527 11,001 11,221 Instructional Classes 3,656 7,346 1,027 50,709 37,415 42,980 43,840 44,716 Membership 20,722 7,785 8,002 16,277 11,438 10,378 10,586 10,797 Baseball Stadium Rent 119,029 111,789 144,228 151,329 120,797 133,822 136,498 139,228 Microfilming Fees 35,551 31,975 32,031 43,794 35,268 40,544 42,369 43,216 Rancho Park Ii Landscape 9,348 9,348 9,348 9,348 9,993 - - - Desert Dorado Landscape - - - - - 9,348 9,534 9,725
Daily Admissions 52,285 42,964 51,800 58,991 45,929 38,760 39,535 40,326 Group Lessons 3,339 432 337 1,323 3,207 2,373 2,420 2,469 Private Lessons 316 - - - - - - -
Pool Rental Group 18,287 49,033 7,215 19,987 21,380 29,195 29,779 30,375 Pool Passes 47,312 40,673 102,321 92,227 80,175 52,128 53,170 54,234 Coin Lockers 1,317 - - - - - - -
Tournaments - 657 - - - - - -
Banner Hanging 11,302 6,555 1,642 9,711 7,500 3,036 3,097 3,159 TRACT 27,898 29,754 8,405 - 5,861 8,370 13,537 13,808
Henry Frank Parking 3,420 3,012 192 3,264 - 4,269 4,354 4,441 Villagefest 457,452 346,116 2,233 182,235 150,000 162,647 165,900 169,218 Subtotal - Charges for Services $ 6,815,368 $ 6,401,665 $ 5,833,046 $ 6,689,111 $ 6,216,048 $ 6,452,773 $ 6,714,351 $ 6,712,915 261,578
Fines & Penalties
False Alarm Fee $ 334,394 $ 314,774 $ 128,223 $ 164,456 $ 140,000 $ 157,538 $ 160,689 $ 163,903 Alarm Permits - - 153,999 170,518 (0) 130,607 133,219 135,883 Vehicle Code Fines 107,055 82,819 105,631 75,860 82,819 72,799 74,255 75,740 Criminal Code Fines 31,397 13,928 24,154 34,889 35,490 2,837 2,893 2,951 Parking Violations 138,428 115,428 23,076 112,016 98,200 112,216 114,460 116,750 Late Charges 446 - - - - - - -
Library Fines and Fees 10,375 7,128 371 6,175 7,100 6,629 6,762 6,897 Administrative Citations 474,762 202,798 228,805 196,863 202,798 230,992 235,612 240,324 Parking Violation Admin 1,992 1,823 160 (95) - - - -
Subtotal - Fines & Penalties $ 1,098,849 $ 738,699 $ 664,419 $ 590,165 $ 736,925 $ 713,617 $ 727,890 $ 742,447 Use of Money and Property
Interest Income $ 853,388 $ 650,476 $ (246,860) $ (184,916) $ 500,000 $ 3,553,912 $ 3,552,748 $ 3,623,803 Unrealized Gain Or Loss 563,545 834,855 (1,169,988) (1,859,181) - - - - Building/Facilities Rent 144,003 181,930 121,176 200,960 213,800 250,085 255,086 260,188 Village Green Rental 31,442 25,676 23,586 24,233 26,693 26,066 26,588 27,119 Sale Real Or Personal Property 49,339 3,157 12,106 1,303,600 - 7,489 7,638 7,791 Subtotal - Use of Money $ 1,641,718 $ 1,696,095 $ (1,259,980) $ (515,304) $ 740,493 $ 3,837,552 $ 3,842,061 $ 3,918,902 Miscellaneous Revenue
Walk of Stars $ 70,000 $ 181,700 $ 45,000 $ 99,300 $ 190,658 - $ $ 194,471 $ 198,360 Plaza Theater Donations - - 150,269 15,825 - - - -
Penalty/Interest Deliq Taxes 170,426 141,565 205 - - - - - Waste Disposal Clearing 22,631 25,309 117,434 (73,026) 126,127 22,541 22,992 23,452 Audit Recovery 1,997 1,243 2,711 685 1,243 7,529 7,680 7,833 Contrib Non-Govt Sources 295,053 380,394 301,387 5,745,039 100 8,859 9,036 9,217 Legal Fee Reimbursement 50,000 275 - 22,000 275 86,309 88,036 89,796 -7-
Item Item 3A - Page 21 2B - Page 125
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
REVENUE SUMMARY - GENERAL FUND
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED ESTIMATED DRAFT DRAFT Smip 2,040 1,064 1,163 1,721 - 1,647 1,680 1,714
Smip Ii - - 306 788 - 3,058 3,119 3,182
Miscellaneous Revenue 418,781 351,289 111,139 71,643 - 112,689 114,943 117,242 Cashier Over (92) (19) (43) (112) - 60 62 63
Damage Recovery 47,028 20,321 26,330 1,834 - - - -
Settlement Revenue 10,000 39,428 36,795 53,671 - 10,000 10,200 10,404 Contributions-Non Govt 93,426 - - - - - - -
Restricted Donations - - 23,638 375,466 225,000 291,315 297,142 303,085 Rent - Master Lease 979,308 1,209,167 1,207,065 (1,570) 1,208,116 1,208,116 1,232,278 1,256,924 Reimbursement - 29,390 2,377 37,436 - 35,650 36,363 37,090 Electrical Reimbursement 3,223 1,937 - - - - - -
Low/Mod Housing Residual - 6 - - - - - -
All Other RDA Residual 114,750 - - - - - - -
Cannabis Odor Recovery - - - 11,283 - 17,291 16,426 15,605 Subtotal - Miscellaneous Revenue 2,278,571 $ $ 2,383,068 $ 2,025,775 $ 6,361,981 $ 1,560,861 $ 1,995,723 $ 2,034,427 $ 2,073,966 Subtotal General Fund $ 142,109,092 $ 114,534,530 $ 132,413,920 $ 185,366,468 $ 188,119,436 $ 185,196,205 $ 199,528,555 $ 191,880,247 Budget Transfer In 1,645,346 9,407,209 11,943,084 1,012,516 - 1,012,516 - - Total Revenues $ 143,754,438 $ 123,941,739 $ 144,357,004 $ 185,366,468 $ 189,131,952 $ 186,208,721 $ 199,528,555 $ 191,880,247 -8-
Item Item 3A - Page 22 2B - Page 126
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
General Fund Expenses
FY 2023-24
&
FY 2024-25
-9- Item Item 3A - Page 23 2B - Page 127
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
General Fund Expenditure Summary
FY2018-19 FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2022-23 FY2023-24 FY2024-25 Account Description Actuals Actuals Actuals Actuals Revised Budget Estimated Actuals Draft Budget Draft Budget General Government $ 41,972,143 $ 41,171,900 $ 36,265,793 $ 53,084,325 $ 66,894,798 $ 52,781,254 $ 62,658,128 $ 64,341,227 Police 30,422,443 34,483,096 33,120,972 38,060,515 42,701,941 42,017,426 43,373,985 44,723,596 Fire 16,919,802 18,657,514 19,148,030 23,469,519 27,031,279 24,836,102 27,973,687 29,463,009 Parks and Recreation 8,105,265 8,316,842 6,902,278 9,106,075 13,562,720 10,846,125 15,170,072 15,782,444 PERS Future Cost Reserve - - - - 6,000,000 6,000,000 6,000,000 6,000,000 General Fund Subtotal: 97,419,653 102,629,353 95,437,073 123,720,434 156,190,738 136,480,907 155,175,872 160,310,276 Transfers - 24,074,841 18,622,268 10,095,765 27,331,298 27,331,298 19,731,879 18,777,686 Set Aside Items 23,809,000 3,964,860 19,844,140 -
Grant Expense* 1,163,506 27,216,631 9,936,066 21,131,392 5,764,478 Total Expenditure: $ 97,419,653 $ 126,704,194 $ 114,059,341 $ 134,979,705 $ 234,547,667 $ 177,713,131 $ 215,883,283 $ 184,852,439 *FY19-21 grants not broken out
City Administration
11%
City Executive Management 3%
Community & Economic Development 3%
Development Services 7%
Events & Tourism
5%
Fire 16%
Leases 1%
Library 2%
Parks and Recreation
8%
PERS Future Cost Reserve 3%
Police 25%
Public Affairs 1%
Public Works 4% Council Set Asides 5%
Homelessness 6%
Spending by Major Department - Total FY24 & FY25
Salaries & Benefits 52% Materials & Supplies 1%
Contractual Services 18%
Repairs & Maintenance 8%
Utilities 1%
Insurance 3%
Grants 7%
All Other 10%
Expenses by Category - Total FY24 & FY25
-10-
Item Item 3A - Page 24 2B - Page 128
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
EXPENDITURE SUMMARY - GENERAL FUND
Department Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED ESTIMATED DRAFT DRAFT
BUDGET ACTUALS BUDGET BUDGET
General Government
City Council $ 641,135 $ 572,989 $ 611,097 $ 688,200 $ 1,649,659 $ 1,236,411 $ 1,705,108 $ 1,729,657 City Manager/Admin 1,483,037 1,686,890 1,669,191 1,360,076 2,030,973 1,642,427 1,840,706 1,929,263 City Attorney 3,324,737 998,298 793,567 1,432,208 1,947,000 1,686,120 1,947,315 2,005,741 City Clerk 1,238,491 1,244,737 1,112,753 1,144,532 1,554,206 1,089,370 1,722,753 1,815,559 Document Management 259,866 308,233 276,989 256,913 359,338 320,311 397,122 406,375 Information Tech/PSCTV 2,208,256 3,019,424 2,721,096 3,581,131 5,945,690 5,250,982 7,040,958 6,859,450 Human Resources 454,193 507,003 504,898 741,553 1,054,814 967,004 1,065,544 1,144,534 Finance 3,055,611 5,475,816 3,834,153 7,247,519 8,395,857 6,609,238 7,827,251 8,134,356 Procurement 523,170 603,256 383,639 580,086 721,735 672,686 844,987 908,571 Office of Special Programs 1,024,753 999,767 1,006,013 1,862,387 4,232,336 3,665,382 4,046,536 2,348,690 Code Compliance 626,650 969,347 1,119,307 1,163,880 2,503,362 1,538,747 2,441,269 2,530,858 Public Affairs 289,708 369,639 322,798 367,942 916,629 364,383 971,675 993,207 Appropriation for Contingency - - - - -
Non Departmental - 151,555 - 409,422 20,619,000 4,459,095 12,554,730 (4,647,000) Engineering 2,642,969 2,896,186 2,628,098 4,878,911 4,535,199 3,547,268 4,808,445 4,772,540 Building & Code Enforcement 2,794,819 2,781,480 2,731,238 2,896,224 4,147,847 3,425,889 4,275,675 4,427,389 Planning Services 1,774,568 2,256,590 2,220,909 2,308,957 3,409,596 2,549,185 3,180,149 3,013,349 Community and Economic Development 4,599,557 2,014,881 1,870,968 1,457,329 5,808,122 2,045,917 3,903,136 4,029,648 Homeless Program 522,838 456,245 237,493 6,232,241 24,680,000 7,703,556 20,709,202 4,000,000 Rent Control 42,173 70,910 82,669 101,419 114,155 119,462 126,329 132,897 Neighborhood Development 172,167 188,507 179,658 221,911 251,738 226,465 228,993 237,369 GPSCVB 619,749 456,164 548,582 945,942 1,115,000 1,033,561 850,000 870,000 Visitor Information Center 5,418 4,343 - - 255,809 191,857 273,607 273,607 Tourism 2,086,504 2,042,641 1,636,474 2,014,000 2,405,443 2,102,829 2,403,670 2,403,670 Special Events and Contributions 255,167 542,777 12,150 495,550 1,000,000 736,014 1,000,000 1,030,001 Special Contributions 232,500 34,483 - - - - - -
Film Fest Sponsorship 350,000 350,000 - 350,000 350,000 350,000 350,000 360,501 Special Contributions - PS Resorts 120,846 204,954 - 200,691 225,000 240,524 225,000 231,751 Chamber of Commerce 16,607 86,382 32,267 71,348 208,304 75,199 107,200 163,920 Convention Center 2,639,874 2,594,682 2,760,638 3,304,256 2,936,859 2,485,759 2,941,685 3,033,197 Plaza Theater 34,233 29,891 203,716 190,533 2,166,337 606,009 1,167,776 1,173,187 Special Development Tracts 500 55,093 44,124 - - 826 - - Library 2,400,193 2,464,050 2,225,816 2,705,428 3,258,033 2,777,564 3,285,750 3,447,782 Library - Welwood 235,870 64,703 20,965 149,293 189,737 41,214 194,525 197,989 Parking Structure Maintenance - - 97,840 72,850 169,145 88,199 175,622 184,360 Street Maintenance 1,654,978 1,691,775 1,387,755 1,809,946 2,687,169 2,267,169 2,770,456 3,390,716 Downtown Experience Maintenance 1,356,653 1,444,728 1,283,783 1,474,857 2,039,250 1,359,661 1,908,942 1,998,975 Street Cleaning - - 20,270 19,500 26,400 - 26,400 27,193 Street Lighting 860,660 888,813 928,453 1,112,928 1,276,104 1,625,214 1,591,833 1,667,830 Railroad Station 22,747 17,362 26,407 22,437 56,590 10,251 55,321 57,843 Parking Structure/Control 310,712 314,233 56,081 - - - - - Master Lease 1,716,883 1,433,980 1,641,692 375,433 1,641,700 1,231,002 1,641,700 1,690,952 Subtotal - General Government $ 42,598,793 $ 42,141,248 $ 37,385,100 $ 54,247,831 $ 116,884,137 $ 66,342,747 $ 102,607,370 $ 68,975,927 Police
Police Administration $ 26,454,610 $ 30,076,000 $ 28,845,693 $ 34,476,801 $ 39,304,584 $ 37,740,021 $ 39,785,473 $ 40,971,462 Jail Operations 326,565 365,384 261,359 285,761 438,741 251,205 426,046 438,533 Animal Control 444,468 442,428 329,455 375,661 562,506 525,001 496,590 518,821 Animal Shelter 1,253,874 1,139,827 989,707 1,102,768 1,157,402 1,163,463 1,157,402 1,192,128 Dispatch Center 1,316,276 1,490,109 1,575,452 1,819,524 2,174,752 2,576,920 2,473,280 2,669,099 Subtotal - Police $ 29,795,793 $ 33,513,749 $ 32,001,665 $ 38,060,515 $ 43,637,985 $ 42,256,611 $ 44,338,791 $ 45,790,044 Fire
Fire Administration $ 16,814,003 $ 18,523,495 $ 19,103,529 $ 23,354,240 $ 26,935,704 $ 24,836,114 $ 27,854,939 $ 29,333,122 Emergency Management 105,799 134,019 44,501 115,279 157,059 61,472 180,232 193,217 Subtotal - Fire $ 16,919,802 $ 18,657,514 $ 19,148,030 $ 23,469,519 $ 27,092,764 $ 24,897,586 $ 28,035,172 $ 29,526,339 Parks and Recreation
Park Maintenance $ 3,729,095 $ 3,726,800 $ 3,005,831 $ 4,137,293 $ 5,819,428 $ 5,164,102 $ 6,166,876 $ 6,260,869 Recreation 1,840,799 2,076,406 1,716,622 2,284,650 3,806,138 2,897,548 4,382,444 4,756,272 -11-
Item Item 3A - Page 25 2B - Page 129
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
EXPENDITURE SUMMARY - GENERAL FUND
Department Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED ESTIMATED DRAFT DRAFT
BUDGET ACTUALS BUDGET BUDGET
Tennis and Pickleball 6,995 2,797 94,578 60,913 162,610 24,939 161,928 163,708 Skate Park 175,232 174,708 87,600 110,766 166,366 147,075 184,200 197,925 Swim Center 764,742 765,624 732,325 822,786 1,205,223 915,174 1,312,865 1,368,721 Demuth Community Center 307,455 349,894 303,167 392,188 699,731 298,119 800,622 829,374 James O Jessie DHUC 769,062 733,359 733,400 803,087 1,059,884 691,246 1,265,308 1,273,953 Village Fest 511,885 487,254 228,754 494,392 682,104 746,687 895,830 931,622 Subtotal - Parks and Recreation $ 8,105,265 $ 8,316,842 $ 6,902,278 $ 9,106,075 $ 13,601,484 $ 10,884,889 $ 15,170,072 $ 15,782,444 PERS Futre Cost Reserve $ - $ - $ - $ 6,000,000 - $ $ 6,000,000 $ 6,000,000 $ 6,000,000 Subtotal - PERS $ - $ - $ - $ - $ 6,000,000 $ 6,000,000 $ 6,000,000 $ 6,000,000 Subtotal - General Fund $ 97,419,653 $ 102,629,353 $ 95,437,073 $ 124,883,940 $ 207,216,369 $ 150,381,833 $ 196,151,405 $ 166,074,754 Transfers
Budget Transfer - Out $ 24,074,841 - $ $ 18,622,268 $ 10,095,765 $ 27,331,298 $ 27,331,298 $ 19,731,879 $ 18,777,686 Total Expenses $ 97,419,653 $ 126,704,194 $ 114,059,341 $ 134,979,705 $ 234,547,667 $ 177,713,131 $ 215,883,283 $ 184,852,439 -12-
Item Item 3A - Page 26 2B - Page 130
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
All Funds - Fund Balances
Schedules
FY 2022-23
FY 2023-24
FY 2024-25
-13-
Item Item 3A - Page 27 2B - Page 131
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Adopted Fund Balance Schedule - FY 2022-23
REV TRAN EXP TRAN
Fund 7/1/2022
Beginning Fund
Balance
FY 2022-23
Estimated
Revenue
FY 2022-23
Estimated
Transfer-In
FY 2022-23
Estimated
Expenses
FY 2022-23
Estimated
Transfer-Out
6/30/2023
Estimated
Ending Fund
Balance
General Fund - Unassigned and Contingencies $ 101,952,531 $ 185,196,205 $ 1,012,516 $ 150,381,833 $ 27,331,298 $ 110,448,122 Small Hotel TBID Fund 29,135 700,000 - 700,000 - 29,135 Forfeited Assets Fund 250,955 - - 10,000 - 240,955
Safety Augmentation Fund 2,426,007 1,125,078 - 1,271,088 - 2,279,997 Special Development Fund 2,054,623 - - - - 2,054,623
CSA 152 Fund 216,661 459,100 - 335,668 - 340,093
Recycling Fund 695,818 223,457 - 713,619 - 205,656
Parking Capital Programs Fund 547,345 - - - 547,345 -
Special Gas Tax Improvements Fund 2,058,915 1,394,633 - 1,000,000 - 2,453,548 Measure A Improvements Fund 7,991,377 3,000,000 - 2,500,000 - 8,491,377 Drainage Fund 2,049,965 500,000 - 200,000 - 2,349,965
Emergency Response Fund 138,716 1,020,000 - 1,043,627 - 115,089 Community Development Block Grant - 285,000 - 285,000 - - Sustainability Fund 1,090,045 384,500 140,578 680,353 - 934,770 CFD Public Safety #1 Fund 1,219,755 1,027,302 - 931,564 - 1,315,493 Land/Light/Park Maintenance Dist 711,573 235,880 - 167,625 - 779,828 SB1 RMRA Road Maintenance Rehab 1,855,683 877,178 - 600,000 - 2,132,861 CFD Canyon View 16,565 - - 16,565 - -
Air Quality Management Fund 142,461 62,000 - 101,929 - 102,532 Public Arts Fund 1,113,204 546,389 - 214,609 - 1,444,984 Library Endowment Fund 1,773,195 - - 20,000 - 1,753,195 Quimby Act Fund 3,249,942 650,000 - 100,000 - 3,799,942 Special Projects Fund 2,910,189 100,000 - 100,000 - 2,910,189 Measure J Capital Projects Fund 32,744,801 17,804,531 - 9,446,587 5,138,500 35,964,245 Capital Projects Fund 14,191,740 11,115,087 6,500,000 7,548,427 7,766 24,250,634 Debt Service Fund 5,693,138 - 9,819,450 11,479,011 - 4,033,577 AD 2015 - 1 Fund 1,607,811 565,628 - 567,628 - 1,605,811 Airport Fund (405-416) 111,578,148 62,622,050 4,631,078 39,423,462 5,385,828 134,021,986 Wastewater Treatment Plant (WWTP) 81,523,627 10,423,972 - 12,256,352 - 79,691,247 Golf Course Fund 3,402,677 4,585,578 400,000 5,630,928 - 2,757,327 Fleet Services Fund 5,270,975 8,367,600 5,824,770 6,212,506 - 13,250,839 Facility Maintenance Fund 4,228,717 6,400,000 6,817,500 9,209,516 - 8,236,701 Employee Retirement Benefits Fund 6,365,410 25,892,700 - 24,630,631 - 7,627,479 Risk Management Fund 11,440,539 20,854,074 - 17,718,546 - 14,576,067 Retiree Health Insurance Fund 3,195,474 3,980,682 - 4,105,059 - 3,071,097 Energy Fund 1,737,042 2,358,956 467,500 2,682,724 - 1,880,774 Equipment Replacement Fund - - 1,500,000 1,000,000 - 500,000 Merged #1 Cap Successor 590,165 250,000 - 200,000 - 640,165 Housing Successor Agency Fund 11,205,011 - - 3,282,659 - 7,922,352 Successor Agency Debt Service (26,506,580) 5,639,262 - 2,446,600 - (23,313,918) Total All Funds $ 402,763,355 $ 378,646,841 $ 37,113,392 $ 319,214,115 $ 37,863,392 $ 461,446,082 -14-
Item Item 3A - Page 28 2B - Page 132
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Fund Balance Schedule - FY 2023-24
REV TRAN EXP TRAN
Fund 7/1/2023
Beginning Fund
Balance
FY 2023-24
Draft Budgeted
Revenue
FY 2023-24
Draft TransferIn
FY 2023-24
Draft Budgeted
Expenses
FY 2023-24
Draft TransferOut
6/30/2024
Estimated
Ending Fund
Balance
General Fund - Unassigned and Contingencies $ 110,448,122 $ 199,528,555 $ - $ 196,151,405 $ 19,731,879 $ 94,093,393 Small Hotel TBID Fund 29,135 769,046 - 769,046 - 29,135 Forfeited Assets Fund 240,955 3,000 - 169,046 - 74,909
Safety Augmentation Fund 2,279,997 1,421,140 - 1,098,616 - 2,602,521 Special Development Fund 2,054,623 11,137 - - - 2,065,760 CSA 152 Fund 340,093 470,400 - 311,548 - 498,945
Recycling Fund 205,656 247,176 152,411 399,587 - 205,657 Parking Capital Programs Fund 547,345 8,500 - - - 555,845 Special Gas Tax Improvements Fund 2,453,548 1,394,633 - 1,000,176 - 2,848,005 Measure A Improvements Fund 8,491,377 7,878,780 - 9,681,254 - 6,688,903 Drainage Fund 2,349,965 525,000 - 617,260 - 2,257,705
Emergency Response Fund 115,089 1,022,618 - 1,022,618 - 115,089 Community Development Block Grant - 413,506 114,954 528,460 - - Sustainability Fund 934,770 371,576 354,431 726,007 - 934,770 CFD Public Safety #1 Fund 1,315,493 1,030,000 - 673,713 - 1,671,780 Land/Light/Park Maintenance Dist 779,828 199,000 - 509,983 - 468,845 SB1 RMRA Road Maintenance Rehab 2,132,861 1,113,536 - 1,097,504 - 2,148,893 CFD Canyon View - 135 - - - 135
Air Quality Management Fund 102,532 60,718 - 61,929 - 101,320 Public Arts Fund 1,444,984 484,463 - 1,416,137 - 513,310 Library Endowment Fund 1,753,195 37,000 - 1,716,195 - 74,000 Quimby Act Fund 3,799,942 635,000 - 837,555 - 3,597,387 Special Projects Fund 2,910,189 348,228 - 100,000 - 3,158,417 Measure J Capital Projects Fund 35,964,245 22,770,046 - 26,162,557 3,133,700 29,438,035 Capital Projects Fund 24,250,634 38,024,600 2,000,000 48,462,868 - 15,812,366 Debt Service Fund 4,033,577 - 9,904,081 11,601,362 - 2,336,296 AD 2015 - 1 Fund 1,605,811 565,628 - 565,028 - 1,606,411 Airport Fund (405-416) 134,021,986 107,719,228 13,423,634 96,949,309 13,423,634 144,791,905 Wastewater Treatment Plant (WWTP) 79,691,247 12,187,000 - 21,518,635 - 70,359,612 Golf Course Fund 2,757,327 5,355,415 979,451 6,334,866 - 2,757,327 Fleet Services Fund 13,250,839 5,787,839 5,303,750 16,151,315 - 8,191,113 Facility Maintenance Fund 8,236,701 8,370,620 4,056,500 18,982,721 - 1,681,100 Employee Retirement Benefits Fund 7,627,479 30,245,455 - 30,245,455 - 7,627,479 Risk Management Fund 14,576,067 24,303,827 - 24,111,104 - 14,768,790 Retiree Health Insurance Fund 3,071,097 3,985,490 - 3,985,490 - 3,071,097 Energy Fund 1,880,774 3,745,806 - 3,745,806 - 1,880,774 Equipment Replacement Fund 500,000 500,000 - 1,000,000 - - Merged #1 Cap Successor 640,165 265,000 - 355,449 - 549,717 Housing Successor Agency Fund 7,922,352 - - 387,867 - 7,534,485 Successor Agency Debt Service (23,313,918) 2,397,792 - 2,400,300 - (23,316,426) Total All Funds $ 461,446,082 $ 484,196,893 $ 36,289,213 $ 531,848,170 $ 36,289,213 $ 413,794,805 -15-
Item Item 3A - Page 29 2B - Page 133
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Fund Balance Schedule - FY 2024-25
REV TRAN EXP TRAN
Fund 7/1/2024
Beginning Fund
Balance
FY 2024-25 Draft
Budgeted
Revenue
FY 2024-25
Draft Transfer-In
FY 2024-25 Draft
Budgeted
Expenses
FY 2024-25 Draft
Transfer-Out
6/30/2025
Estimated
Ending Fund
Balance
General Fund - Unassigned and Contingencies 94,093,393 $ $ 191,880,247 $ 166,074,754 - $ $ 18,777,686 $ 101,121,200 Small Hotel TBID Fund 29,135 807,498 807,498 - 29,135 - Forfeited Assets Fund 74,909 1,000 - - 75,909 -
Safety Augmentation Fund 2,602,521 1,472,940 1,155,961 - 2,919,500 - Special Development Fund 2,065,760 15,000 - - 2,080,760 - CSA 152 Fund 498,945 300,000 324,069 - 474,876 -
Recycling Fund 205,657 247,176 161,153 408,329 205,657 - Parking Capital Programs Fund 555,845 8,800 - - 564,645 - Special Gas Tax Improvements Fund 2,848,005 1,225,000 1,225,000 - 2,848,005 - Measure A Improvements Fund 6,688,903 6,208,526 5,715,920 - 7,181,509 - Drainage Fund 2,257,705 520,000 - - 2,777,705 -
Emergency Response Fund 115,089 1,022,618 900,954 - 236,753 - Community Development Block Grant 413,506 - 112,882 526,388 - (0) Sustainability Fund 934,770 371,576 364,845 736,421 934,770 - CFD Public Safety #1 Fund 1,671,780 1,030,000 693,395 - 2,008,384 - Land/Light/Park Maintenance Dist 468,845 199,000 500,000 - 167,845 - SB1 RMRA Road Maintenance Rehab 2,148,893 1,151,193 - - 3,300,086 - CFD Canyon View 135 200 - - - 335
Air Quality Management Fund 101,320 60,718 63,788 - 98,250 - Public Arts Fund 513,310 509,211 281,041 - 741,480 -
Library Endowment Fund 74,000 43,000 - - 117,000 -
Quimby Act Fund 3,597,387 652,401 - - 4,249,788 -
Special Projects Fund 3,158,417 353,492 103,001 - 3,408,908 - Measure J Capital Projects Fund 29,438,035 23,655,226 21,618,552 - 3,133,200 28,341,509 Capital Projects Fund 15,812,366 21,902,904 2,000,000 22,035,324 17,679,946 - Debt Service Fund 2,336,296 9,939,037 - 11,726,443 548,890 - AD 2015 - 1 Fund 1,606,411 582,598 562,831 - 1,626,178 - Airport Fund (405-416) 144,791,905 142,049,147 41,988,000 144,325,188 41,988,000 142,515,863 Wastewater Treatment Plant (WWTP) 70,359,612 12,505,212 16,118,925 - 66,745,899 - Golf Course Fund 2,757,327 5,516,077 979,219 6,495,296 2,757,327 - Fleet Services Fund 8,191,113 5,984,833 4,302,250 11,097,933 7,380,263 - Facility Maintenance Fund 1,681,100 8,872,635 4,051,500 13,872,635 732,600 - Employee Retirement Benefits Fund 7,627,479 31,657,003 31,657,003 - 7,627,479 - Risk Management Fund 14,768,790 26,241,578 26,043,070 - 14,967,298 - Retiree Health Insurance Fund 3,071,097 3,986,553 3,986,553 - 3,071,097 - Energy Fund 1,880,774 4,289,998 4,289,998 - 1,880,774 - Equipment Replacement Fund 500,000 - 500,000 - - -
Merged #1 Cap Successor 549,717 265,000 367,154 - 447,563 - Housing Successor Agency Fund 7,534,485 - 305,106 - 7,229,380 - Successor Agency Debt Service (23,316,426) 2,397,792 2,376,600 - (23,295,234) - Total All Funds $ 413,794,805 $ 498,899,658 $ 63,898,886 $ 496,895,129 $ 63,898,886 $ 415,799,333 -16-
Item Item 3A - Page 30 2B - Page 134
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
All Funds - Revenues
FY 2023-24
&
FY 2024-25
-17-
Item Item 3A - Page 31 2B - Page 135
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Taxes
Current Year Taxes Secured $ 23,492,867 $ 24,483,261 $ 26,219,899 $ 28,438,345 $ 27,968,910 $ 31,015,768 $ 31,636,084 Current Year Taxes Unsecured 1,064,191 998,823 1,122,282 393,167 1,266,840 - - Prior Year Taxes Unsecured (6,366) - - - - - -
In Lieu Prop Tax - Mvil 5,084,458 5,418,600 5,703,803 6,141,974 6,007,290 6,564,639 6,695,932 Net Ab 1 X 26 3,072,503 3,913,999 2,993,099 3,366,802 3,255,000 4,114,314 4,120,601 Cra Pass Thru City Of PS 600,543 343,728 801,494 947,441 730,961 1,168,377 1,169,844 Sales and Use Taxes 15,471,310 13,583,864 25,232,110 31,818,760 30,717,096 33,811,056 35,061,718 Measure J Sales Tax 16,043,737 (0) - - - - -
Cannabis Tax 10,252,468 10,177,978 4,770,184 4,215,353 4,794,000 3,165,420 3,007,149 Cannabis Tax - Meas E - - 320,016 - 320,000 260,686 247,652 M Cannabis Audit Recovery 88,000 125,531 30,711 16,746 9,000 30,001 30,601 Parking Tax 145,962 - 27,204 48,640 30,000 56,376 57,504 Franchises 3,723,066 3,424,711 3,277,733 4,138,935 3,283,600 4,676,087 4,769,609 Peg Fees 253,390 244,548 - - - - -
Transient Occupancy Tax 36,453,872 25,491,319 35,011,254 53,900,745 48,377,203 48,921,085 51,122,534 Transient Occupancy Permit 7,685 1,550 25 - - - -
Tot Audit Recovery 13,500 324,791 81,551 425,349 13,500 479,979 489,579 Documentary Transfer Tax 863,865 720,839 1,329,406 1,421,338 1,038,993 1,345,782 1,372,698 New Development Tax 244,628 213,129 384,500 510,319 400,000 321,110 327,532 Utility Users Tax 7,081,134 7,025,604 8,284,837 15,627,960 11,500,000 20,801,918 24,056,277 Subtotal - Taxes $ 123,804,851 $ 96,638,237 $ 115,270,093 $ 151,731,890 $ 139,712,393 $ 156,732,599 $ 164,165,312 Licenses and Permits
Business License $ 1,045,953 $ 1,021,892 $ 973,416 $ 949,225 $ 1,000,000 $ 1,053,583 $ 1,074,655 Building Permits 1,445,097 1,939,180 2,795,112 2,897,393 2,470,583 2,689,218 2,769,894 Sewer Permits Ins Fee 7,495 8,626 12,509 10,143 7,446 6,233 6,419 Construction Permits 260,354 331,721 339,152 302,279 346,800 240,327 247,536 Permit Issuance 134,655 136,448 182,199 284,466 185,843 299,760 308,753 Sign Permits 24,220 27,673 40,515 28,237 27,540 18,831 19,396 Transportation Permit 8,418 10,662 11,442 10,482 10,200 9,182 9,458 Pool Drain Permits 2,446 1,623 1,099 1,462 2,040 1,555 1,602 Code Compliance Inspections 20,258 27,795 22,094 19,096 21,420 18,117 18,661 Renewals/Misc Permits 41,479 25,621 7,640 12,781 10,415 18,652 19,211 Zoning Fees 321,090 278,173 308,685 548,456 458,088 513,214 528,610 Subdivision Fees 124,596 99,592 108,956 88,133 117,300 123,085 126,778 Vacation Rental Permit 1,910,633 1,881,304 1,901,294 2,545,499 1,900,000 2,567,072 2,567,072 Vacant Building Registration 20,580 4,701 2,019 - 4,794 82 84 Sb1473 Building Stand Admin 1,263 2,595 3,366 1,500 - 540 551 Rent Control Registration 40,470 38,940 38,220 37,620 42,000 37,944 38,703 Cannabis Permit Fee 280,124 137,014 123,169 258,001 163,200 307,304 313,450 State District Access Fee 1186 23,850 23,510 22,488 21,681 22,564 - 23,015 Admin Fee - Engineering - - 80,230 - 43,860 143,432 147,735 Covenant - Engineering - - 31,396 - 15,300 39,708 40,502 Subtotal - Licenses and Permits $ 5,712,983 $ 5,997,070 $ 6,891,355 $ 8,130,099 $ 6,826,829 $ 8,110,403 $ 8,262,086 Intergovernmental
Grants $ 295,602 $ 343,381 $ 845,571 $ 2,668,456 $ 26,723,808 $ 21,131,392 $ 5,764,478 State Homeowners Tax Rel. 246,244 119,523 236,240 118,062 250,000 - - -18-
Item Item 3A - Page 32 2B - Page 136
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
State Motor In Lieu Tax 22,899 - - - - - -
Peace Off Training Funds 53,129 174,649 23,541 20,090 30,000 73,770 75,246 Mutual Aid Overtime 138,877 42,143 497,516 137,441 (88,322) 161,662 164,895 Federal Grants - 1,386,344 - 9,434,478 5,410,400 - -
Subtotal - Intergovernmental $ 756,752 $ 679,695 $ 2,989,212 $ 12,378,527 $ 32,325,887 $ 21,366,825 $ 6,004,619 Charges for Services
Local Dev Mitigation Fee $ 11,384 $ (7,774) $ (24,010) $ 3,358 $ 1,200 $ 1,283 $ 1,309 St Highway Maintenance - 1,800 - - - - -
Concessions 9,955 3,974 576 927 3,974 27,947 28,505
Assess Dist Info Gen Fund 4,102 7,500 - 7,500 - - -
Smoke Detector Inspection 270,924 42,949 - - - - -
Other Charges Current Services 13,179 57,006 32,668 44,785 62,158 48,806 49,782 Insurance 9,000 8,025 4,153 - 3,451 2,397 2,445
Towing Fees - - 102,745 - 76,327 101,510 103,540
Multi Unit Fire Insp Fee 177,577 179,126 147,877 263,167 191,486 282,917 288,576 Shooting Range 1,936 2,458 1,749 5,546 3,207 3,885 3,963 Fingerprint Fees 1,912 3,031 (156) (52) 3,240 - -
Police Contract Ot - - 141,607 - 170,529 248,969 253,949 Fire Inspection Fee 74,442 81,106 13,131 193 86,702 794 810 Fire Plan Check Fee 178,662 146,277 115,343 148,979 156,370 143,064 145,926 Fire Commercial Insp Fee 43,340 - 36,059 30,775 46,330 28,475 29,045 Fire Cert Program 1,991 - 1,550 - 1,176 534 545
Fire Fees Misc 3,358 2,650 1,645 5,629 2,328 4,520 4,610 Dui Program 1,551 - 36,378 38,824 33,139 22,365 22,812
Building Plan Check Fees 592,614 560,365 671,617 743,379 632,848 707,371 721,519 Engineering Plan Check Fees 298,892 262,077 372,255 185,879 280,160 238,545 243,316 Miscellaneous Filing Fee 292,620 401,137 535,749 296,028 428,815 246,197 251,121 Misc Engineering Fees 51,360 36,810 29,236 8,084 39,350 4,272 4,357 Inhouse Fast Plan Check Fees 2,500 - - - - - -
Real Property Fees 15,222 30,218 26,963 22,256 32,303 16,678 17,012 Gen Plan Maintenance Surcharge 57,023 64,503 84,742 126,190 90,589 142,532 145,383 Planning Admin Services - - 6,568 - 10,690 1,000 1,020
Administrative Service Charges 2,229,505 2,134,057 2,168,092 2,282,952 2,312,247 2,488,511 2,402,558 Parklet Fees - - 83,152 - 48,105 99,807 101,803
Nuisance Abatement 29,266 18,750 32,213 20,044 - 7,818 7,974 Nuisance Abatement Admin (3,544) 5,221 1,919 5,581 - 412 420 PS USD Officer 152,764 146,802 87,674 - 156,931 189,175 192,958 Rent A Cell 49,818 45,986 45,986 46,028 49,159 49,599 50,591 Issuance Fee 1,785 - 20,254 - 10,835 22,675 23,128
Tlc/Psvu Site Fees 1,542 1,295 - 3,293 - 3,276 3,342
Friends Of The Library - 3,674 - 28,987 13,927 27,508 28,059 Library Fees 10,570 8,676 939 6,084 5,345 7,048 7,189
Camp 52,716 105,067 60,372 93,148 54,038 116,472 118,801 Instructional Dance - 676 - - - - -
Fitness 104,644 74,262 (326) 314 2,138 10 10
Youth Programs 93,476 83,614 475 53,173 89,383 28,926 29,504 Facilites Rent 234,459 200,545 101,830 143,510 214,383 159,998 163,198 Special Activities 956,320 943,514 941,547 996,870 320,700 673,433 686,902 Location Permits 25,938 15,660 23,925 27,202 17,104 11,001 11,221 Instructional Classes 3,656 7,346 1,027 50,709 37,415 43,840 44,716 Membership 20,722 7,785 8,002 16,277 11,438 10,586 10,797 -19-
Item Item 3A - Page 33 2B - Page 137
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Baseball Stadium Rent 119,029 111,789 144,228 151,329 120,797 136,498 139,228 Microfilming Fees 35,551 31,975 32,031 43,794 35,268 42,369 43,216 Rancho Park Ii Landscape 9,348 9,348 9,348 9,348 9,993 - - Desert Dorado Landscape - - - - 9,534 - 9,725
Daily Admissions 52,285 42,964 51,800 58,991 45,929 39,535 40,326 Group Lessons 3,339 432 337 1,323 3,207 2,420 2,469
Private Lessons 316 - - - - - -
Pool Rental Group 18,287 49,033 7,215 19,987 21,380 29,779 30,375 Pool Passes 47,312 40,673 102,321 92,227 80,175 53,170 54,234 Coin Lockers 1,317 - - - - - -
Tournaments - 657 - - - - -
Banner Hanging 11,302 6,555 1,642 9,711 7,500 3,097 3,159 TRACT 27,898 29,754 8,405 5,861 - 13,537 13,808
Henry Frank Parking 3,420 3,012 192 3,264 4,354 - 4,441 Villagefest 457,452 346,116 2,233 182,235 150,000 165,900 169,218 Subtotal - Charges for Services $ 6,815,368 $ 6,401,665 $ 5,833,046 $ 6,689,111 $ 6,216,048 $ 6,714,351 $ 6,712,915 Fines & Penalties
False Alarm Fee $ 334,394 $ 314,774 $ 128,223 $ 164,456 $ 140,000 $ 160,689 $ 163,903 Alarm Permits - 153,999 - 170,518 (0) 133,219 135,883
Vehicle Code Fines 107,055 82,819 105,631 75,860 82,819 74,255 75,740 Criminal Code Fines 31,397 13,928 24,154 34,889 35,490 2,893 2,951 Parking Violations 138,428 115,428 23,076 112,016 98,200 114,460 116,750 Late Charges 446 - - - - - -
Library Fines and Fees 10,375 7,128 371 6,175 7,100 6,762 6,897 Administrative Citations 474,762 202,798 228,805 196,863 202,798 235,612 240,324 Parking Violation Admin 1,992 1,823 160 (95) - - -
Subtotal - Charges for Services $ 1,098,849 $ 738,699 $ 664,419 $ 590,165 $ 736,925 $ 727,890 $ 742,447 Use of Money
Interest Income $ 853,388 $ 650,476 $ (246,860) $ (184,916) $ 500,000 $ 3,552,748 $ 3,623,803 Unrealized Gain Or Loss 563,545 834,855 (1,169,988) (1,859,181) - - - Building/Facilities Rent 144,003 181,930 121,176 200,960 213,800 255,086 260,188 Village Green Rental 31,442 25,676 23,586 24,233 26,693 26,588 27,119 Subtotal - Use of Money $ 1,592,378 $ 1,692,938 $ (1,272,086) $ (1,818,904) $ 740,493 $ 3,834,422 $ 3,911,111 Miscellaneous Revenue
Walk of Stars $ 70,000 $ 181,700 $ 45,000 $ 99,300 $ 194,471 - $ $ 198,360 Plaza Theater Donations - 150,269 - 15,825 - - -
Penalty/Interest Deliq Taxes 170,426 141,565 205 - - - - Waste Disposal Clearing 22,631 25,309 117,434 (73,026) 126,127 22,992 23,452 Audit Recovery 1,997 1,243 2,711 685 1,243 7,680 7,833
Contrib Non-Govt Sources 295,053 380,394 301,387 5,039 100 9,036 9,217 Legal Fee Reimbursement 50,000 275 22,000 - 275 88,036 89,796 Smip 2,040 1,064 1,163 1,721 1,680 - 1,714
Smip Ii - - 306 788 3,119 - 3,182
Miscellaneous Revenue 418,781 351,289 111,139 71,643 114,943 - 117,242 Cashier Over (92) (19) (43) (112) - 62 63
-20-
Item Item 3A - Page 34 2B - Page 138
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Damage Recovery 47,028 20,321 26,330 1,834 - - -
Settlement Revenue 10,000 39,428 36,795 53,671 10,200 - 10,404 Contributions-Non Govt 93,426 - 5,740,000 - - - -
Restricted Donations - 23,638 - 375,466 225,000 297,142 303,085 Rent - Master Lease 979,308 1,209,167 1,207,065 (1,570) 1,208,116 1,232,278 1,256,924 Reimbursement 29,390 - 2,377 37,436 36,363 - 37,090
Electrical Reimbursement 3,223 1,937 - - - - -
Low/Mod Housing Residual - 6 - - - - -
All Other RDA Residual 114,750 - - - - - -
Cannabis Odor Recovery - - 11,283 - 16,426 - 15,605
Subtotal - Miscellaneous Revenue $ 2,278,571 $ 2,383,068 $ 2,025,775 $ 6,361,981 $ 1,560,861 $ 2,034,427 $ 2,073,966 Sale of Real Property
Sale Real Or Personal Property $ 49,339 $ 3,157 $ 12,106 $ 1,303,600 $ 7,638 - $ $ 7,791 Subtotal - Sale of Real Property $ 49,339 $ 3,157 $ 12,106 $ 1,303,600 $ - $ 7,638 $ 7,791 Subtotal General Fund $ 142,109,092 $ 114,534,530 $ 132,413,920 $ 185,366,468 $ 188,119,436 $ 199,528,555 $ 191,880,247 Budget Transfer In $ 1,645,346 $ 9,407,209 $ 11,943,084 $ 1,012,516 - $ $ - $ - Total General Fund $ 143,754,438 $ 123,941,739 $ 144,357,004 $ 185,366,468 $ 189,131,952 $ 199,528,555 $ 191,880,247 Tbid $ 521,003 $ 358,332 $ 515,727 $ 774,641 $ 700,000 $ 769,046 $ 807,498 TBID Vacation Rental - - - - - - -
Interest Income 0 142 473 604 - - -
Total Small Hotel TBID Fund $ 521,003 $ 358,475 $ 516,200 $ 775,245 $ 700,000 $ 769,046 $ 807,498 Forfeited Assets-Federal $ 18,720 - $ $ - $ - $ - $ - $ - Forfeited Assets-Riv Cnty 35,388 - 1,738 - - - -
Interest Income 4,783 3,934 2,467 1,125 3,000 - 1,000
Unrealized Gain Or Loss - - (1,788,849) (778) - - -
Miscellaneous Revenue 7,814 - - - - - -
Total Forfeited Assets $ 12,596 $ 58,042 $ 1,689 $ (1,785,986) $ - $ 3,000 $ 1,000 Sales and Use Taxes $ 1,160,987 $ 1,087,260 $ 1,186,920 $ 1,420,388 $ 1,125,078 $ 1,400,000 $ 1,451,800 Ambulance Compliance Fees 59,972 49,156 46,592 - - - -
Interest Income 23,499 29,735 17,708 10,111 21,140 - 21,140 Unrealized Gain Or Loss - (5,573) - (152,516) - - -
Contributions-Non Govt - 50,000 - - - - -
Total Safety Augmentation Fund $ 1,244,458 $ 1,166,150 $ 1,295,646 $ 1,277,983 $ 1,125,078 $ 1,421,140 $ 1,472,940 TRACT - - - 15,171 11,137 - 15,000
Cashier Over - - - - - - -
Budget Transfer In - - - 2,056,144 - - -
Total Special Development Fund $ - $ - $ - $ 2,071,315 $ - $ 11,137 $ 15,000 -21-
Item Item 3A - Page 35 2B - Page 139
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Csa 152 Assessment $ 1,443,471 $ 425,132 $ 299,880 $ 249,623 $ 459,100 $ 470,400 $ 300,000 Interest Income - 568 1,629 924 - - -
Total CSA 152 Fund $ 1,443,471 $ 425,700 $ 301,509 $ 250,548 $ 459,100 $ 470,400 $ 300,000 Grants $ 24,003 $ 19,034 $ 11,956 $ 91,242 $ 80,457 $ 29,247 $ 29,247 Community Cleanup Credit - - 33,101 - 17,500 6,620 6,620 Recycling Surcharge 122,830 121,069 128,694 118,933 125,500 198,464 198,464 Interest Income 24,979 21,042 9,449 2,985 12,845 - 12,845 Unrealized Gain Or Loss - (4,326) - (44,321) - - -
Budget Transfer In 500,000 - - - 152,411 - 161,153
Total Recycling Fund $ 671,812 $ 161,146 $ 145,772 $ 201,938 $ 223,457 $ 399,587 $ 408,329 In Lieu Parking Fees $ 2,401 $ 7,200 $ 12,005 - $ $ - $ - $ - Interest Income 10,691 9,350 5,084 2,428 8,500 - 8,800
Unrealized Gain Or Loss - (1,620) - (38,443) - - -
Total Parking In-Lieu CIP $ 13,092 $ 16,551 $ 3,464 $ (24,010) $ - $ 8,500 $ 8,800 State Gas Tax 2107 Funds $ 352,636 $ 317,371 $ 332,253 $ 311,046 $ 420,916 $ 420,916 $ 400,000 State Gas Tax 2107.5 Fnds 12,000 6,000 6,000 6,000 6,000 6,000 6,000 State Gas Tax 2106 Funds 181,703 153,674 153,898 166,152 189,286 189,286 189,000 State Gas Tax 2105 Funds 279,613 250,362 245,509 260,829 308,102 308,102 250,000 State Gas Tax 2103 Funds 177,376 347,776 330,592 366,142 470,329 470,329 380,000 Interest Income 14,369 15,522 14,017 8,826 - - -
Unrealized Gain Or Loss - (4,513) - (129,835) - - -
Reimbursement 3,825 - - - - - -
Total Special Gas Tax Improvments $ 1,017,696 $ 1,094,530 $ 1,077,757 $ 989,161 $ 1,394,633 $ 1,394,633 $ 1,225,000 Sales and Use Taxes $ 2,308,021 $ 2,301,944 $ 3,101,321 $ 3,184,660 $ 3,151,000 $ 2,700,000 $ 2,781,000 Grants - (516,000) - 1,132,771 - - -
Regional Funds CVAG 1,865,088 790,813 1,514,264 3,746,475 3,424,333 5,028,780 3,277,526 Transport Unif Mitigation Fee 22,146 (22,146) - - - - - Interest Income 92,058 44,761 16,734 28,198 - - -
Interest Income-Fiscal Agent 21,540 13,141 0 - - - -
Unrealized Gain Or Loss 51,043 (7,115) - (383,366) - - - Contrib Non-Govt Sources 140,266 247,051 - 189,307 408,403 150,000 150,000 Miscellaneous Revenue 338,904 - 64 4,543 - - -
Budget Transfer In 1,039,158 - - - - - -
Total Measure A Improvements $ 4,839,066 $ 4,167,671 $ 4,356,319 $ 7,902,589 $ 6,983,736 $ 7,878,780 $ 6,208,526 Central Zone $ 88,544 $ 144,795 $ 196,769 $ 262,644 $ 33,540 $ 85,000 $ 85,000 Southeast Zone 4,731 - 9,964 8,498 137,848 10,000 10,000 North Zone 60,687 38,228 84,643 275,921 129,662 350,000 350,000 South Zone 3,278 3,662 12,338 50,890 40,000 - 40,000
East Zone 36,066 13,863 31,481 28,084 20,000 - 20,000
Interest Income 28,371 23,262 13,547 8,826 20,000 - 15,000 Unrealized Gain Or Loss 16,210 (4,247) - (131,845) - - - Total Drainage Fund $ 233,157 $ 228,541 $ 344,497 $ 503,019 $ 301,050 $ 525,000 $ 520,000 -22-
Item Item 3A - Page 36 2B - Page 140
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Interest Income $ 4,738 $ 2,537 $ 1,589 $ 1,990 $ 2,618 - $ $ 2,618 Unrealized Gain Or Loss - - (764) (19,820) - - -
911 Emergency Response Fee 1,000,170 1,025,897 1,272,953 898,994 1,020,000 1,020,000 1,020,000 Budget Transfer In 10,000 - - - - - -
Total Emergency Response Fund $ 1,014,909 $ 1,028,434 $ 1,273,778 $ 881,164 $ 1,020,000 $ 1,022,618 $ 1,022,618 Grants $ 625,711 $ 290,997 $ 1,071,012 $ 745,187 $ 1,289,197 $ 413,506 $ 413,506 Land Rental 490 412 450 562 - - -
Budget Transfer In - 1,000 - - 114,954 - 112,882
Total Community Develop Block Grant $ 626,201 $ 291,409 $ 1,072,461 $ 745,749 $ 1,289,197 $ 528,460 $ 526,388 Grants $ 19,280 - $ $ - $ - $ 24,427 - $ $ 24,427
Diversion Facility Fee 361,393 370,174 380,005 377,940 384,500 338,133 338,133 Interest Income 9,304 12,099 8,297 4,982 9,016 - 9,016
Unrealized Gain Or Loss - (2,568) - (72,934) - - -
Contrib Non-Govt Sources 1,405 900 810 810 - - -
Budget Transfer In 140,578 - 354,431 364,845
Total Sustainability Fund $ 372,102 $ 402,452 $ 386,544 $ 310,798 $ 525,078 $ 726,007 $ 736,421 Cfd 2005-1 $ 784,829 $ 837,017 $ 944,365 $ 1,036,116 $ 983,452 $ 970,000 $ 970,000 Cfd 2007-1 39,987 40,083 44,292 40,993 43,850 45,000 45,000 Interest Income 19,526 20,622 1,833 4,486 15,000 - 15,000 Unrealized Gain Or Loss - - (593) (59,368) - - -
Budget Transfer In 100,000 - - - - - -
Total CFD Public Safety #1 Fund $ 944,342 $ 897,722 $ 989,897 $ 1,022,226 $ 1,027,302 $ 1,030,000 $ 1,030,000 Parkway Maint District 9 $ 17,749 $ 17,066 $ 16,951 $ 11,913 $ 17,410 $ 14,000 $ 14,000 Parkway Lighting Mnt 7 21,796 23,978 14,583 17,964 14,500 16,000 16,000 Parkway Maint Dist 10 70,730 88,058 572 79,774 143,800 80,000 80,000 Lighting Maint District 3 4,102 4,165 12,296 4,282 4,300 4,000 4,000 Parkway Maint District 6A 5,218 5,137 5,054 5,058 5,200 5,000 5,000 Parkway Maint District 6C 12,264 12,266 12,266 11,858 12,400 12,000 12,000 Pmd 10 Zone 2 53,303 76,198 1,184 30,025 28,000 - 28,000 Lighting Maint District 12 9,989 16,339 8,179 17,054 16,550 12,000 12,000 Parkway Maint District 8 21,230 21,956 20,555 23,257 21,720 21,000 21,000 Interest Income 13,948 13,121 7,577 3,154 7,000 - 7,000 Unrealized Gain Or Loss - (2,406) - (51,537) - - -
Total Land/Light/Park Maintenance $ 230,329 $ 278,284 $ 96,811 $ 152,803 $ 235,880 $ 199,000 $ 199,000 Loan Repayment $ 53,798 $ 54,787 $ - $ - $ - $ - $ -
Traffic Signal Rehab 975,261 775,930 872,833 945,231 1,088,536 1,088,536 1,121,193 Interest Income 9,676 9,971 3,948 7,742 25,000 - 30,000 Unrealized Gain Or Loss - (1,064) - (102,074) - - -
Total SB1 RMRA Road Maint Rehab $ 1,038,736 $ 840,688 $ 875,717 $ 850,899 $ 1,088,536 $ 1,113,536 $ 1,151,193 CFD 2019-1 $ 34,040 $ - $ - $ - $ - $ - $ -
Interest Income 85 677 217 55 - 135 200
Unrealized Gain Or Loss - - (72) (1,147) - - -
-23-
Item Item 3A - Page 37 2B - Page 141
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Total CFD Canyon View $ 34,125 $ 677 $ 145 $ (1,092) $ - $ 135 $ 200 Air Quality Mngmnt Fees $ 61,877 $ 61,444 $ 46,182 $ 61,206 $ 62,000 $ 59,008 $ 59,008 Interest Income 2,568 2,404 1,383 722 1,710 - 1,710
Unrealized Gain Or Loss - - (423) (11,270) - - -
Total Air Quality Management Fund $ 64,446 $ 63,848 $ 47,142 $ 50,657 $ 62,000 $ 60,718 $ 60,718 Public Arts Fee $ 227,464 $ 293,063 $ 373,028 $ 647,304 $ 180,000 $ 476,752 $ 501,500 Interest Income 8,184 8,095 5,502 4,287 1,000 7,711 7,711 Unrealized Gain Or Loss - (1,712) - (63,115) - - -
Contrib Non-Govt Sources 2,799 - - - - - -
Total Public Arts Fund $ 235,647 $ 303,957 $ 376,818 $ 588,477 $ 181,000 $ 484,463 $ 509,211 Friends Of The Library $ 100 $ 6,024 $ - $ - $ 10,000 - $ $ 15,000 Interest Income 41,676 34,059 17,440 7,751 27,000 - 28,000 Unrealized Gain Or Loss 21,154 (5,592) - (125,179) - - - Contrib Non-Govt Sources 28,635 125 1,766 26,160 - - -
Unrestricted Donations 6 16 17 85 - - -
Total Library Endowment Fund $ 91,570 $ 40,223 $ 13,631 $ (91,183) $ - $ 37,000 $ 43,000 Quimby Act Fees $ 807,973 $ 577,622 $ 1,033,767 $ 1,256,791 $ 580,000 $ 580,000 $ 597,401 Interest Income 81,663 81,573 35,802 13,165 70,000 55,000 55,000 Unrealized Gain Or Loss 37,339 (12,225) - (227,082) - - - Total Quimby Act Fund $ 926,976 $ 659,195 $ 1,057,343 $ 1,042,874 $ 650,000 $ 635,000 $ 652,401 Grants $ 12,450 - $ $ - $ - $ 2,490 - $ $ 2,490
Towing Fees 93,568 118,630 77,004 - 57,841 - 57,841
Police Contract Ot 411,570 144,100 114,021 73,375 100,000 148,613 148,613 Dui Program 2,559 32,091 10 - 6,932 - 6,932
Special Activities - 730 - - (37,536) - (37,536)
Interest Income 56,646 50,519 29,007 12,876 35,152 - 35,152 Unrealized Gain Or Loss 28,209 (9,151) - (207,464) - - - Contrib Non-Govt Sources 456,213 198,866 18,598 - 134,736 - 140,000 Total Special Projects $ 1,048,766 $ 557,387 $ 229,490 $ (121,213) $ 100,000 $ 348,228 $ 353,492 Measure J Sales Tax $ 14,829,517 - $ $ 17,770,795 $ 22,202,207 $ 20,352,400 $ 22,520,046 $ 23,405,226 Interest Income 408,427 428,552 193,211 110,511 250,000 - 250,000 Unrealized Gain Or Loss 169,861 (53,922) - (1,776,489) - - - Contrib Non-Govt Sources 256,300 - - - - - -
Reimbursement 1,665 - - - - - -
Budget Transfer In 16,043,737 - - - - - -
Miscellaneous Revenue - - - - - - -
Total Measure J Capital Projects $ 16,878,326 $ 15,259,734 $ 17,910,084 $ 20,536,230 $ 20,352,400 $ 22,770,046 $ 23,655,226 Technology Fee $ 392,753 $ 445,671 $ 653,994 $ 827,546 $ 100,000 $ 100,000 $ 100,000 Grants 2,458,770 2,116,081 2,130,301 1,953,138 28,568,214 30,234,860 20,972,330 Regional Funds CVAG - 10,701 - - - - -
-24-
Item Item 3A - Page 38 2B - Page 142
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Open Space - - 500,000 - - - -
Traffic Signal Rehab 148,911 3,559 229,170 31,765 1,399,200 1,399,200 - City Facilities 1,200 - - 1,399,200 - 1,399,200 -
AQMD Solar Pv 306,862 214,638 - - - - -
Hsip Cycle 7 164,894 93,323 317,514 685,017 928,175 - - Hsip Cycle 8 163,840 160,967 154,397 52,993 3,524,165 - 391,574 Fy17 Shsp 6,752 - - - - - -
Indian Reservation Road 358,210 - - - - - -
Prop 1 Grt Reimbursement 803,611 - - - - - -
Interest Income 213,752 285,225 123,649 50,926 215,000 - 215,000 Unrealized Gain Or Loss 81,001 (41,836) - (874,702) - - - Bogert Bridge Assessment - 15,876 - - - - -
Contrib Non-Govt Sources 2,824,977 345,736 5,063 230,069 224,000 - 224,000 Miscellaneous Revenue 48,753 3,102 - - - - -
Budget Transfer In 8,375,000 6,257,329 2,612,300 2,000,000 6,500,000 2,000,000 2,000,000 Miscellaneous Revenue 36,520,000 - - - - - -
Total Capital Projects Fund $ 16,341,333 $ 46,450,481 $ 6,214,231 $ 5,456,752 $ 37,966,614 $ 40,024,600 $ 23,902,904 Interest Income $ 1,907 - $ $ 8,582 $ 8,093 $ - $ - $ - Interest Income-Fiscal Agent 75,408 50,779 1,179 522 - - - Proceeds From 2021 LRB A - 33,495,000 - - - - -
PERS / Pr Tax - 799,028 - - - - -
Budget Transfer In 14,355,851 12,972,520 12,011,328 8,994,097 9,819,450 9,904,081 9,939,037 Total Debt Service Fund $ 14,431,259 $ 13,025,206 $ 46,315,115 $ 9,002,712 $ 9,819,450 $ 9,904,081 $ 9,939,037 Interest Income $ - $ 144 $ - $ - $ - $ - $ -
Total A.D. 143 Debt Service $ - $ 144 $ - $ - $ - $ - $ - Interest Income $ 1,598 - $ $ - $ - $ - $ - $ -
Total A.D. 143 Reserve $ - $ 1,598 $ - $ - $ - $ - $ -
Interest Income $ - $ 35 $ - $ - $ - $ - $ -
Total A.D. 146 Debt Service $ - $ 35 $ - $ - $ - $ - $ - Interest Income $ - $ 539 $ - $ - $ - $ - $ -
Total A.D. 146 Reserve $ - $ 539 $ - $ - $ - $ - $ -
Interest Income $ - $ 24 $ - $ - $ - $ - $ -
Total A.D. 159 Debt Service $ - $ 24 $ - $ - $ - $ - $ - Assessment District $ (897) $ - $ - $ - $ - $ - $ -
Interest Income - 3 - - - - -
Total A.D. 157/158 Refi $ (897) $ 3 $ - $ - $ - $ - $ - Assessment District $ 563,845 $ 563,352 $ 566,383 $ 568,516 $ 565,628 $ 565,628 $ 582,598 Interest Income 1,533 - 1,589 1,807 - - -
-25-
Item Item 3A - Page 39 2B - Page 143
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Interest Income-Fiscal Agent 4,938 3,721 17 83 - - -
Total A.D. 2015-1 $ 568,783 $ 568,606 $ 567,988 $ 570,406 $ 565,628 $ 565,628 $ 582,598 Interest Income $ 426,868 $ 408,980 $ 228,958 $ 119,061 $ 320,000 $ 375,000 $ 395,000 Unrealized Gain Or Loss 201,888 (72,125) - (1,869,079) - - - Customer Facility Charge 2,548,800 1,873,450 1,234,510 4,215,294 7,145,000 8,806,327 9,011,451 Total Airport Customer Facility Fund $ 3,177,556 $ 2,282,430 $ 1,391,343 $ 2,465,277 $ 7,465,000 $ 9,181,327 $ 9,406,451 Interest Income $ 70,840 $ 28,568 $ 17,641 $ 11,148 $ 50,000 $ 25,000 $ 28,000 Interest Income-Fiscal Agent 61,204 316,858 6,962 7,320 - - - Unrealized Gain Or Loss 25,375 (5,420) - (152,076) - - - Resident Discount Cards 9,978 - - - - - -
Passenger Facility Chg - 2,636,590 - 5,480,477 6,817,000 6,425,776 6,575,496 Off-Airport Rental Car 5,139,862 4,104,645 - - - - -
Budget Transfer In - 2,712,880 - - - - -
Total Airport Passenger Charges $ 5,307,259 $ 4,450,071 $ 5,368,652 $ 5,346,869 $ 6,867,000 $ 6,450,776 $ 6,603,496 Multi Unit Fire Insp Fee $ - $ - $ - $ - $ - $ - $ -
LIMO/EXEC/Chart - 25,224 - - - - -
Interest Income 193,743 224,849 105,754 82,565 100,000 200,000 210,000 Unrealized Gain Or Loss 115,676 (32,417) - (1,237,938) - - - Cares Act Funds 1,626,857 - 3,451,322 5,989,698 - - -
CRRSAA-Airport - - - 1,100,000 - 4,783,916 -
CRRSAA-Concession - - - 4,800,000 - - -
ARPA - Airport - - - 6,020,652 - 1,481,290 -
Parking Violation 11,802 23,363 10,345 4,128 12,000 6,000 6,500 Parking Violation Admin 25 10 4 44 - - -
Misc Revenue - Airport 43,324 40,548 146,906 264,823 139,000 69,750 60,680 Scheduled Landing Fees 2,496,566 2,069,780 2,107,977 3,388,547 3,340,000 5,910,134 6,660,726 Landing Fee Surcharge 1,505,978 1,186,601 844,474 2,082,190 1,783,000 - - Airfield Concessions 273,745 241,824 301,059 431,684 310,000 406,000 446,000 Property Rental-Non Avtn 417,062 448,310 447,740 449,188 450,000 457,315 458,415 Hangar Rental 274 - - 30,000 - 32,400 34,800
Land Rental - 341 1,099,506 1,235,590 1,317,324 1,358,823 1,223,000 1,247,329 1,409,974 Leased Parking 3,814,830 3,267,861 2,680,743 5,349,941 4,704,000 6,697,064 6,797,520 Airport Use Permits 86,666 73,946 40,973 74,308 75,000 53,263 62,371 Employee Parking Permits 16,430 15,200 14,120 25,599 20,000 26,000 28,000 Term Air Comm Rentals 1,761,652 1,934,754 1,971,523 2,180,132 2,094,000 9,467,216 14,090,552 Term Non-Air Comm Rentals 1,758,053 1,457,435 946,725 1,694,156 1,741,300 9,998,816 15,437,857 Ready Return Lot 228,302 1,020,706 421,601 (198,450) 300,000 371,809 399,030 Advertising 452,593 400,539 233,048 462,691 400,000 315,951 440,000 On-Airport Rental Car 7,386,153 6,480,246 5,263,544 11,330,331 8,899,000 11,944,780 12,303,124 Off-Airport Rental Car 36,034 32,599 42,029 49,419 39,000 511,430 546,123 Airport Access Fees 80,047 54,715 57,989 51,289 45,000 60,000 70,000 Commercial Airport Fee 839,781 610,046 679,029 1,014,938 853,000 1,099,000 1,189,000 Terminal Concessions 28,480 9,858 10,219 22,934 97,200 18,600 24,725 Taxi Access Fees 655,349 667,602 335,469 1,098,328 667,000 1,195,000 1,277,000 Term Usage Hold Room Fee 952,502 869,250 921,012 1,374,922 1,034,000 3,470,605 4,512,015 Ground Transportation Ctr 207 - - - - - -
Vasi Power Reimbursement 2,160 2,160 2,160 2,160 2,200 2,000 2,200 Customs Fees 329,925 259,145 228,456 449,179 349,000 336,296 303,598 -26-
Item Item 3A - Page 40 2B - Page 144
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Security Gate Passes-Id 29,367 41,804 31,178 72,245 47,000 58,050 58,985 Waste Disposal Fees 1,548 1,548 (129) - - - -
Ps Air Museum Admissions 19,262 4,116 (9) - - - -
Ps Air Museum Sales 8,398 1,806 270 (279) - - -
Ps Air Museum Food & Bev - 8 (9) - - - -
Admin In Lieu Of Catering 9,889 3,971 (9) - - - -
Airport Security Act 2001 106,880 116,800 144,800 120,240 264,000 120,000 120,000 Loading Bridge Fee - - - - 1,255,064 - 1,208,363
Electrical Reimbursement 155,865 128,830 66,103 125,770 130,000 129,700 141,776 Tenant Reimbursement 51,425 31,646 - - - - -
Faa Chrc Fingerprint 27,557 43,023 25,721 38,235 32,000 45,000 48,000 Baggage Handling System Fees - - - - 897,000 - 941,850
Citation Fees - - - - 12,500 - 13,375
Staff Escort/Filming Permits - - - - 9,640 - 9,640
Insurance Recoveries - - 41,758 - - - -
Total Airport Fund $ 24,997,054 $ 24,627,346 $ 22,842,267 $ 32,203,899 $ 47,090,050 $ 62,688,919 $ 69,312,200 Interest Income $ 183,685 $ 150,431 $ 85,089 $ 14,873 $ 60,000 - $ $ 65,000 Unrealized Gain Or Loss 84,827 (25,311) - (363,039) - - - Federal Grants 1,057,339 4,161,269 5,316,337 7,072,362 7,406,922 29,338,206 56,662,000 Budget Transfer In 2,500,000 8,330,903 12,147,780 8,229,415 4,631,078 13,423,634 41,988,000 Total Airport Capital Projects Fund $ 3,825,851 $ 12,642,603 $ 17,523,895 $ 14,953,611 $ 12,038,000 $ 42,821,840 $ 98,715,000 Interest Income $ 623,897 $ 697,595 $ 430,904 $ 230,211 $ 150,000 $ 580,000 $ 580,000 Unrealized Gain Or Loss 247,566 (131,487) - (3,517,279) - - - Sewer Service Charges 10,642,255 10,397,824 10,772,717 10,880,592 10,600,000 10,600,000 10,918,001 Sewer Connection Fee 947,157 608,185 1,019,845 573,704 800,000 400,000 400,000 Sewer Street Maint Chg 6,499 6,537 31,867 40,471 7,000 7,000 7,211 Septage Hauler 227,864 469,647 534,220 738,897 450,000 600,000 600,000 Miscellaneous 542,743 113,733 - - - - -
Total Wastewater Treatment Plant $ 13,237,983 $ 12,293,521 $ 12,658,066 $ 8,946,596 $ 12,007,000 $ 12,187,000 $ 12,505,212 Insurance $ 861,813 $ 653,981 $ - $ - $ - $ - $ -
Interest Income 9,022 - 32,936 22,242 - - -
Interest Income-Fiscal Agent 1,279 112 2 2 - - -
Tahquitz Green Fees & Crt 4,286,852 3,543,292 3,550,384 5,258,832 4,570,578 5,340,415 5,500,627 Resident Discount Cards 7,970 8,755 368 12,920 15,000 15,000 15,450 Budget Transfer In 4,011,210 1,814,000 2,588,900 1,124,000 400,000 979,451 979,219 Total Golf Course Fund $ 9,169,123 $ 6,029,162 $ 6,172,589 $ 6,417,996 $ 4,985,578 $ 6,334,866 $ 6,495,296 Intergovermental $ - $ - $ 60,000 - $ $ - $ - $ -
Interest Income 90,449 77,257 38,844 12,196 - - -
Unrealized Gain Or Loss 48,630 (11,953) - (224,598) - - - Damage Recovery - - 82,961 - - - -
Sale Real Or Personal Property 215,895 11,367 145,803 92,984 - - - City Vehicle Replace Rent 3,242,898 3,424,100 3,562,000 4,135,044 8,367,600 5,787,839 5,984,833 Miscellaneous Mvr - 2,000 - - - - -
Insurance Recoveries 7,871 12,059 - - - - -
Lease Proceeds - - 931,589 - - - -
Contributed Capital 36,140 - - - - - -
-27-
Item Item 3A - Page 41 2B - Page 145
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Budget Transfer In 1,500,000 435,000 - 5,824,770 - 5,303,750 4,302,250 Total Fleet Services Fund $ 5,105,743 $ 3,983,864 $ 3,748,753 $ 5,090,176 $ 14,192,370 $ 11,091,589 $ 10,287,083 Interest Income $ 94,429 $ 65,450 $ 32,761 $ 16,508 $ - $ - $ - Unrealized Gain Or Loss 39,950 (10,243) - (350,247) - - - Contrib Non-Govt Sources - - 291 497 - - -
Miscellaneous Revenue - - 164 - - - -
Damage Recovery - 11,446 - - - - -
Customer Facility Charge 4,882,573 4,037,200 4,080,800 4,939,445 6,400,000 8,370,620 8,872,635 Budget Transfer In 125,000 120,900 104,400 5,000,000 6,817,500 4,056,500 4,051,500 Total Facility Maintenance Fund $ 5,141,951 $ 4,223,550 $ 4,219,618 $ 9,606,203 $ 13,217,500 $ 12,427,120 $ 12,924,135 Interest Income $ 10,350 - $ $ (289,104) $ 6,850 $ - $ - $ - Unrealized Gain Or Loss 15,909 - - - - - -
Miscellaneous Revenue 21,043 - - - - - -
PERS / Pr Tax 20,682,925 23,888,154 23,228,027 25,618,896 25,892,700 30,245,455 31,657,003 Total Employee Retirement Benefits $ 20,719,877 $ 23,898,504 $ 22,938,923 $ 25,625,745 $ 25,892,700 $ 30,245,455 $ 31,657,003 Grants $ - $ 518,629 - $ $ - $ - $ - $ -
Fed Emer Relief Funds 46,534 - - - - - -
Insurance - - - 150 - - -
Interest Income 181,120 198,146 150,183 96,731 - - -
Unrealized Gain Or Loss 95,221 (47,344) - (1,470,642) - - - Settlement Revenue - - 30,405 - - - -
Cares Act Funds - 108,862 - - - - -
Reimbursement - 117,844 - - - - -
Interfund Serv Charge Fringes 8,645,862 8,338,845 8,603,424 8,731,442 10,120,737 13,160,745 14,118,346 Risk Insurance 2,156,532 3,420,800 3,528,400 5,915,807 5,854,337 5,530,513 6,355,979 Workers Comp Ins Rev 3,752,305 4,553,927 4,896,593 4,027,061 4,200,000 4,933,569 5,067,878 Insurance Recoveries 50,702 5,000 25,400 78,020 - - -
Cobra 8,190 8,608 17,752 20,474 25,000 25,000 25,751
Special Events Liab Ins 5,075 7,786 930 3,817 4,000 4,000 4,121 Pr Deductions Insurance 458,924 491,753 501,413 484,122 565,000 565,000 581,951 Pr Deductions Supp Life - - - 3,000 - 3,000 3,091
Pr Deductions Std Ins 80,497 84,567 79,762 37,782 82,000 82,000 84,461 Airport Lightning 2018 Recov 132,928 - - - - - -
Budget Transfer In 3,145,000 8,064,877 6,000,000 - - - - Total Risk Management Fund $ 18,712,355 $ 25,220,843 $ 24,501,847 $ 17,955,169 $ 20,854,074 $ 24,303,827 $ 26,241,578 Interest Income $ 43,042 $ 28,417 $ 18,580 $ 11,697 $ - $ - $ - Unrealized Gain Or Loss 14,237 (5,422) - (186,989) - - - Miscellaneous Revenue 5,876 - - - - - -
Retirees Contributions 133,705 144,327 138,648 162,716 160,000 160,000 164,801 OPEB Retiree Health 3,006,793 3,355,700 3,516,000 3,914,314 3,820,682 3,825,490 3,821,752 Total Retiree Health Insurance Fund $ 3,203,653 $ 3,528,444 $ 3,667,806 $ 3,901,738 $ 3,980,682 $ 3,985,490 $ 3,986,553 Interest Income $ 71,194 $ 65,613 $ 37,246 $ 19,030 $ 44,527 - $ $ 44,527 Unrealized Gain Or Loss 36,948 (11,689) - (288,216) - - - Miscellaneous Revenue - 3,964 - - - 1,774,839 -
-28-
Item Item 3A - Page 42 2B - Page 146
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Revenue Summary - All Funds
Account Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Muni Cold Water 1,601,825 1,684,108 1,550,810 1,813,113 1,700,000 3,277,255 2,046,608 Muni Cold Water Cogen 69,052 46,930 47,844 57,579 88,251 - 88,251 Muni Electric Sales 142,299 - - - - - -
Sunrise / Cold Water 283,491 279,098 242,915 253,006 230,000 318,984 318,984 Sunrise Cold Water Cogen 13,699 12,086 11,831 13,391 16,789 - 16,789 Budget Transfer In 1,283,830 1,174,190 - 467,500 - - -
Total Energy Fund $ 3,502,338 $ 2,087,835 $ 3,057,111 $ 1,867,902 $ 2,397,500 $ 3,745,806 $ 4,289,998 Budget Transfer In $ - $ - $ - $ 1,500,000 - $ $ - $ -
IT Replacement Charge - - - - 500,000 - 500,000
Total Equipment Replacement $ - $ - $ - $ - $ 1,500,000 $ 500,000 $ 500,000 Rpttf $ 14,500 $ 8,000 $ 7,500 $ 261,100 $ 15,000 $ 15,000 $ 15,000 Admin 3% 125,000 125,000 - 250,000 - 250,000 250,000
Building/Facilities Rent 5,500 - - - - - -
Interest Income 5,341 1,966 774 (181) - - -
Unrealized Gain Or Loss - - (328) 1,175 - - -
Sale Real Or Personal Property (148,281) - - - - - -
Budget Transfer In - 103,668 - - - - -
Total Merged #1 Cap Successor $ 2,060 $ 134,966 $ 111,614 $ 262,094 $ 265,000 $ 265,000 $ 265,000 Interest Income $ 87,786 $ 92,977 $ 48,105 $ 46,151 $ - $ - $ - Unrealized Gain Or Loss 26,917 (16,377) - (200,911) - - - Miscellaneous Revenue 10,979 - 500 25,676 - - -
Settlement Revenue 15,000 - - - - - -
Sale Real Or Personal Property 15,000 - - - - - -
Budget Transfer In 402,357 96,636 - - - - -
Total Housing Successor $ 558,039 $ 189,613 $ 32,228 $ (129,084) $ - $ - $ - Rpttf $ 3,893,142 $ 3,018,196 $ 2,849,756 $ 2,478,144 $ 5,639,262 $ 2,397,792 $ 2,397,792 Interest Income 2,506 - 4,795 4,837 - - -
Interest Income-Fiscal Agent 10,009 10,832 72 39 - - -
Unrealized Gain Or Loss 53,634 - - - - - -
Gain From Loan Forgiveness 1,139,871 - - - - - -
Bond Premium 176,962 173,682 173,682 173,682 - - -
Budget Transfer In 1,115,000 - - - - - -
Total Successor Agency Debt $ 5,248,747 $ 4,345,087 $ 3,028,305 $ 2,656,702 $ 5,639,262 $ 2,397,792 $ 2,397,792 -29-
Item Item 3A - Page 43 2B - Page 147
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
All Funds - Expenditures
FY 2023-24
&
FY 2024-25
-30-
Item Item 3A - Page 44 2B - Page 148
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Expenditure Summary - All Funds
Department Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
General Government
City Council $ 641,135 $ 572,989 $ 611,097 $ 688,200 $ 1,649,659 $ 1,705,108 $ 1,729,657 City Manager/Admin 1,483,037 1,686,890 1,669,191 1,360,076 2,030,973 1,840,706 1,929,263 City Attorney 3,324,737 998,298 793,567 1,432,208 1,947,000 1,947,315 2,005,741 City Clerk 1,238,491 1,244,737 1,112,753 1,144,532 1,554,206 1,722,753 1,815,559 Document Management 259,866 308,233 276,989 256,913 359,338 397,122 406,375 Information Tech/PSCTV 2,208,256 3,019,424 2,721,096 3,581,131 5,945,690 7,040,958 6,859,450 Human Resources 454,193 507,003 504,898 741,553 1,054,814 1,065,544 1,144,534 Finance 3,055,611 5,475,816 3,834,153 7,247,519 8,395,857 7,827,251 8,134,356 Procurement 523,170 603,256 383,639 580,086 721,735 844,987 908,571 Office of Special Programs 1,024,753 999,767 1,006,013 1,862,387 4,232,336 4,046,536 2,348,690 Code Compliance 626,650 969,347 1,119,307 1,163,880 2,503,362 2,441,269 2,530,858 Public Affairs 289,708 369,639 322,798 367,942 916,629 971,675 993,207 Appropriation for Contingency - - - -
Non Departmental - - 151,555 409,422 20,619,000 12,554,730 (4,647,000) Engineering 2,642,969 2,896,186 2,628,098 4,878,911 4,535,199 4,808,445 4,772,540 Building & Code Enforcement 2,794,819 2,781,480 2,731,238 2,896,224 4,147,847 4,275,675 4,427,389 Planning Services 1,774,568 2,256,590 2,220,909 2,308,957 3,409,596 3,180,149 3,013,349 Community and Economic Development 4,599,557 2,014,881 1,870,968 1,457,329 5,808,122 3,903,136 4,029,648 Homeless Program 522,838 456,245 237,493 6,232,241 24,680,000 20,709,202 4,000,000 Rent Control 42,173 70,910 82,669 101,419 114,155 126,329 132,897 Neighborhood Development 172,167 188,507 179,658 221,911 251,738 228,993 237,369 GPSCVB 619,749 456,164 548,582 945,942 1,115,000 850,000 870,000 Visitor Information Center 5,418 4,343 - - 255,809 273,607 273,607 Tourism 2,086,504 2,042,641 1,636,474 2,014,000 2,405,443 2,403,670 2,403,670 Special Events and Contributions 255,167 542,777 12,150 495,550 1,000,000 1,000,000 1,030,001 Special Contributions 232,500 34,483 - - - - -
Film Fest Sponsorship 350,000 350,000 - 350,000 350,000 350,000 360,501 Special Contributions - PS Resorts 120,846 204,954 - 200,691 225,000 225,000 231,751 Chamber of Commerce 16,607 86,382 32,267 71,348 208,304 107,200 163,920 Convention Center 2,639,874 2,594,682 2,760,638 3,304,256 2,936,859 2,941,685 3,033,197 Plaza Theater 34,233 29,891 203,716 190,533 2,166,337 1,167,776 1,173,187 Special Development Tracts 500 55,093 44,124 - - - -
Library 2,400,193 2,464,050 2,225,816 2,705,428 3,258,033 3,285,750 3,447,782 Library - Welwood 235,870 64,703 20,965 149,293 189,737 194,525 197,989 Parking Structure Maintenance - - 97,840 72,850 169,145 175,622 184,360 Street Maintenance 1,654,978 1,691,775 1,387,755 1,809,946 2,687,169 2,770,456 3,390,716 Downtown Experience Maintenance 1,356,653 1,444,728 1,283,783 1,474,857 2,039,250 1,908,942 1,998,975 Street Cleaning - - 20,270 19,500 26,400 26,400 27,193
Street Lighting 860,660 888,813 928,453 1,112,928 1,276,104 1,591,833 1,667,830 Railroad Station 22,747 17,362 26,407 22,437 56,590 55,321 57,843 Parking Structure/Control 310,712 314,233 56,081 - - - - Master Lease 1,716,883 1,433,980 1,641,692 375,433 1,641,700 1,641,700 1,690,952 Subtotal - General Government $ 42,598,793 $ 42,141,248 $ 37,385,100 $ 54,247,831 $ 116,884,137 $ 102,607,370 $ 68,975,927 Police
Police Administration $ 26,454,610 $ 30,076,000 $ 28,845,693 $ 34,476,801 $ 39,304,584 $ 39,785,473 $ 40,971,462 Jail Operations 326,565 365,384 261,359 285,761 438,741 426,046 438,533 Animal Control 444,468 442,428 329,455 375,661 562,506 496,590 518,821 Animal Shelter 1,253,874 1,139,827 989,707 1,102,768 1,157,402 1,157,402 1,192,128 Dispatch Center 1,316,276 1,490,109 1,575,452 1,819,524 2,174,752 2,473,280 2,669,099 Subtotal - Police $ 29,795,793 $ 33,513,749 $ 32,001,665 $ 38,060,515 $ 43,637,985 $ 44,338,791 $ 45,790,044 Fire
-31-
Item Item 3A - Page 45 2B - Page 149
Expenditure Summary - All Funds
Department Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Fire Administration $ 16,814,003 $ 18,523,495 $ 19,103,529 $ 23,354,240 $ 26,935,704 $ 27,854,939 $ 29,333,122 Emergency Management 105,799 134,019 44,501 115,279 157,059 180,232 193,217 Subtotal - Fire $ 16,919,802 $ 18,657,514 $ 19,148,030 $ 23,469,519 $ 27,092,764 $ 28,035,172 $ 29,526,339 Parks and Recreation
Park Maintenance $ 3,729,095 $ 3,726,800 $ 3,005,831 $ 4,137,293 $ 5,819,428 $ 6,166,876 $ 6,260,869 Recreation 1,840,799 2,076,406 1,716,622 2,284,650 3,806,138 4,382,444 4,756,272 Tennis and Pickleball 6,995 2,797 94,578 60,913 162,610 161,928 163,708 Skate Park 175,232 174,708 87,600 110,766 166,366 184,200 197,925 Swim Center 764,742 765,624 732,325 822,786 1,205,223 1,312,865 1,368,721 Demuth Community Center 307,455 349,894 303,167 392,188 699,731 800,622 829,374 James O Jessie DHUC 769,062 733,359 733,400 803,087 1,059,884 1,265,308 1,273,953 Village Fest 511,885 487,254 228,754 494,392 682,104 895,830 931,622 Subtotal - Parks and Recreation $ 8,105,265 $ 8,316,842 $ 6,902,278 $ 9,106,075 $ 13,601,484 $ 15,170,072 $ 15,782,444 PERS Futre Cost Reserve $ - $ - $ - $ - $ 6,000,000 $ 6,000,000 $ 6,000,000 Subtotal - PERS $ - $ - $ - $ - $ 6,000,000 $ 6,000,000 $ 6,000,000 Subtotal - General Fund $ 97,419,653 $ 102,629,353 $ 95,437,073 $ 124,883,940 $ 207,216,369 $ 196,151,405 $ 166,074,754 Transfers
Budget Transfer - Out $ - $ 24,074,841 $ 18,622,268 $ 10,095,765 $ 27,331,298 $ 19,731,879 $ 18,777,686 Total General Fund 97,419,653 126,704,194 114,059,341 134,979,705 234,547,667 215,883,283 184,852,439 TB Small Hotel TBID $ 516,998 $ 361,006 $ 514,182 $ 754,481 $ 700,000 $ 769,046 $ 807,498 Total TB Small Hotel TBID $ 516,998 $ 361,006 $ 514,182 $ 754,481 $ 700,000 $ 769,046 $ 807,498 FA Fortified Assets $ 37,568 $ 2,977 $ - $ 8,207 $ 239,315 $ 169,046 $ - Total FA Fortified Assets $ 37,568 $ 2,977 $ - $ 8,207 $ 239,315 $ 169,046 $ - SA PD Safety Augmentation $ 309,838 $ 398,745 $ 429,259 $ 473,328 $ 493,557 $ 533,282 $ 556,866 SA Safety Augmentation 292,695 385,578 645,796 570,065 777,531 565,334 599,095 Total Safety Augmentation Fund $ 602,533 $ 784,323 $ 1,075,055 $ 1,043,392 $ 1,271,088 $ 1,098,616 $ 1,155,961 CSA 152 Street Cleaning $ 530,319 $ 424,906 $ 311,652 $ 276,948 $ 335,668 $ 311,548 $ 324,069 Total CSA 152 Street Cleaning $ 530,319 $ 424,906 $ 311,652 $ 276,948 $ 335,668 $ 311,548 $ 324,069 RF Recycling $ 225,062 $ 404,761 $ 315,001 $ 457,792 $ 713,619 $ 399,587 $ 408,329 Total Recycling Fund $ 225,062 $ 404,761 $ 315,001 $ 457,792 $ 713,619 $ 399,587 $ 408,329 Parking In-Lieu CIP $ 186 $ 200 $ - $ - $ - $ - $ -
Total Parking In-Lieu CIP $ 186 $ 200 $ - $ - $ - $ - $ - Special Gas Tax Improvements $ 1,234,007 $ 485,571 $ 743,862 $ 522,315 $ 3,204,541 $ 1,000,176 $ 1,225,000 -32-
Item Item 3A - Page 46 2B - Page 150
Expenditure Summary - All Funds
Department Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Total Special Gas Tax Improvements $ 1,234,007 $ 485,571 $ 743,862 $ 522,315 $ 3,204,541 $ 1,000,176 $ 1,225,000 Measure A Improvements $ - $ 2,772,220 $ 1,095,300 $ - $ - Measure A Improvements 1,500 6,420 34,825 81,593 27,809 869,811 500,000 MAI Regional Measure A 1,323,752 4,410,423 1,504,065 581,321 4,122,000 5,028,780 3,277,526 MAI Local Measure A 3,763,235 743,166 2,011,993 451,370 18,098,718 3,782,663 1,938,394 Budget Transfer Out 619,500 - - -
Total Measure A Improvements $ 5,088,486 $ 7,932,229 $ 4,646,183 $ 1,114,284 $ 22,248,527 $ 9,681,254 $ 5,715,920 DF North Zone Drainage $ 163,375 $ 168,321 $ 81,521 $ 48,599 $ 532,764 $ 276,224 $ - DF Central Zone Drainage 8,236 4,863 18,610 5,802 577,638 136,538 - DF South Zone Drainage - 47,531 58,376 18,201 442,550 204,498 - DF East Zone Drainage - - - - 20,000 - -
DF Southeast Zone Drainage 223,068 5,431 - - 50,321 - - DF Eagle Canyon Drainage - - - - 2,910 - -
Total Drainage Fund $ 394,679 $ 226,146 $ 158,506 $ 72,602 $ 1,626,182 $ 617,260 $ - ERF Emergency Response $ 1,414,556 $ 1,035,596 $ 1,040,530 $ 1,045,479 $ 1,043,627 $ 1,022,618 $ 900,954 Total ERF Emergency Response $ 1,414,556 $ 1,035,596 $ 1,040,530 $ 1,045,479 $ 1,043,627 $ 1,022,618 $ 900,954 CDBG Grants $ 466,517 $ 324,259 $ 1,039,612 $ 745,749 $ 1,497,187 $ 528,460 $ 526,388 Total CDBG Grants $ 466,517 $ 324,259 $ 1,039,612 $ 745,749 $ 1,497,187 $ 528,460 $ 526,388 Sustainability Fund $ 652,100 $ - $ - $ - $ -
SF Sustainability 110,636 1,054,489 197,885 307,888 680,353 726,007 736,421 Total Sustainability Fund $ 762,736 $ 1,054,489 $ 197,885 $ 307,888 $ 680,353 $ 726,007 $ 736,421 CFD Public Safety #1 $ - $ 1,200,000 $ - $ - $ - $ - $ - CFDPS Police 278,524 312,002 317,927 314,253 598,504 369,815 376,736 CFDPS Fire 239,617 287,666 290,268 304,389 333,060 303,898 316,660 Total CFD Public Safety #1 Fund $ 518,141 $ 1,799,668 $ 608,195 $ 618,642 $ 931,564 $ 673,713 $ 693,395 LLPM Land/Lite/Park Maintenance $ 158,005 $ 191,681 $ 172,117 $ 228,187 $ 509,983 $ 509,983 $ 500,000 Total LLPM Land/Lite/Park Maintenance $ 158,005 $ 191,681 $ 172,117 $ 228,187 $ 509,983 $ 509,983 $ 500,000 SB1 RMRA Road Maint Rehabilitation $ 64,010 $ 1,623,523 $ 65,153 $ 28,281 $ 2,247,117 $ 1,097,504 $ - Total SB1 RMRA Road Maint Rehab $ 64,010 $ 1,623,523 $ 65,153 $ 28,281 $ 2,247,117 $ 1,097,504 $ - CFD Canyon View $ - $ 5,056 $ 13,046 $ - $ 16,700 $ - $ - Total CFD Canyon View $ - $ 5,056 $ 13,046 $ - $ 16,700 $ - $ - Air Quality Management $ 63,725 $ 41,219 $ 51,694 $ 66,172 $ 101,929 $ 61,929 $ 63,788 Total Air Quality Management $ 63,725 $ 41,219 $ 51,694 $ 66,172 $ 101,929 $ 61,929 $ 63,788 Public Arts Fund $ 211,851 $ 240,200 $ 314,869 $ 79,885 $ 687,334 $ 1,416,137 $ 281,041 Total Public Arts Fund $ 211,851 $ 240,200 $ 314,869 $ 79,885 $ 687,334 $ 1,416,137 $ 281,041 Library Endowment Fund $ 84,768 $ 102,653 $ 176,671 $ 88,738 $ 1,801,860 $ 1,716,195 $ - Total Library Endowment Fund $ 84,768 $ 102,653 $ 176,671 $ 88,738 $ 1,801,860 $ 1,716,195 $ - -33-
Item Item 3A - Page 47 2B - Page 151
Expenditure Summary - All Funds
Department Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Quimby Act Fund $ 89,342 $ 1,251,719 $ 2,304,119 $ 475,902 $ 832,403 $ 837,555 $ - Total Quimby Act Fund $ 89,342 $ 1,251,719 $ 2,304,119 $ 475,902 $ 832,403 $ 837,555 $ - SP Engineering $ (30,830) $ 966 $ - $ - $ - $ - $ -
SP Legal Fees 83,235 24,557 2,584 - - - -
SP Office of Special Projects 69,484 1,500 - - - - -
SP Professional Review 49,610 5,447 9,800 - - - -
SP Community Donation 300,084 73,947 49 - - - -
SP Recreation 3,355 609 - - - - -
SP PD Administrative 404,541 202,801 87,670 254,408 100,000 100,000 103,001 SP FD Administrative 63,464 15,219 98 - - - -
Total Special Projects $ 942,942 $ 325,046 $ 100,201 $ 254,408 $ 100,000 $ 100,000 $ 103,001 Measure J Capital Projects $ 3,183,763 $ - $ - $ - $ - $ - $ - MJ Finance - - - - - - 90,000
MJ Budget Transfer Out - 8,343,940 10,550,000 1,402,832 - 3,133,700 3,133,200 MJ Measure J Capital Projects 4,091,265 3,259,126 6,906,789 2,169,464 31,930,077 25,309,545 20,925,450 MJ Measure J Downtown 280,872 845,962 543,779 599,308 404,420 650,000 400,000 MJ Measure J Streets 3,134,058 1,937,755 1,707 5,983,348 - - - MJ Community Project Hot Spots 87,590 1,341,899 755,514 13,275 3,011 3,011 3,102 MJ Measure J Airport Projects - 55,000 - - 200,000 200,000 200,000 Total Measure J Capital Projects $ 10,777,548 $ 15,783,681 $ 18,757,788 $ 10,168,226 $ 32,537,508 $ 29,296,257 $ 24,751,752 CP Appropriation for Contingency $ 103,203 $ - $ - $ - $ - $ - $ - CP Budget Transfer Out - 2,356,070 4,200,000 - 7,766 - - CP City Facility Improvements 2,774,974 2,690,564 1,209,011 1,207,812 3,342,515 2,482,204 562,994 CP Fire Improvements 310,361 36,515 290,843 191,790 543,855 - - CP Street Improvements 2,790,385 2,270,884 3,307,830 2,098,081 42,261,779 43,980,664 21,472,330 CP Land Acquisition - 36,520,000 - - - - -
CP Park Improvements 175 36,482 - 2,223 3,500,000 2,000,000 - CP Administrative 102,916 154,864 60,190 24,748 3,632,100 - - CP Street Maintenance 1,529,604 3,041,955 - - - - -
Total Capital Projects Fund $ 7,611,617 $ 47,107,333 $ 9,067,874 $ 3,524,655 $ 53,288,015 $ 48,462,868 $ 22,035,324 Debt Service Fund $ 1,131,730 $ 1,171,649 $ - $ - $ -
DSF Budget Transfer Out - 1,039,158 - - - - -
DSF Cal Energy Loan - 89,342 - - - - -
DSF Convention Center 4,691,094 4,690,994 4,692,669 59,589,144 4,667,900 4,667,900 4,667,893 DSF Police Building & Other 135,395 135,418 135,283 135,552 135,200 135,066 134,997 DSF Parking Structure 591,850 602,750 647,650 656,650 662,150 720,750 711,916 DSF Measure J Debt Service 3,185,963 3,185,963 37,467,516 1,375,833 3,138,500 3,131,109 3,124,859 DSF Chevron/Opterra - - 1,174,191 431,058 1,215,346 1,257,431 1,301,387 DSF Local Measure A Debt Service - 1,099,950 1,095,250 619,500 - - - DSF Pension Obligation Bond - - 1,537,386 1,594,895 1,659,915 1,689,107 1,785,392 Total Debt Service Fund $ 8,604,301 $ 10,843,575 $ 46,749,945 $ 64,402,633 $ 11,479,011 $ 11,601,362 $ 11,726,443 A.D. 143 Debt Service $ - $ 17,063 $ - $ - $ - $ - $ -
Total A.D. 143 Debt Service $ - $ 17,063 $ - $ - $ - $ - $ - A.D. 146 Debt Service $ - $ 3,914 $ - $ - $ - $ - $ -
Total A.D. 146 Debt Service $ - $ 3,914 $ - $ - $ - $ - $ - A.D. 159 Debt Service $ - $ 2,887 $ - $ - $ - $ - $ -
-34-
Item Item 3A - Page 48 2B - Page 152
Expenditure Summary - All Funds
Department Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Total A.D. 159 Debt Service $ - $ 2,887 $ - $ - $ - $ - $ - A.D. 2015-1 $ 5,136 $ - $ - $ - $ - $ - $ -
A.D. 2015-1 561,467 559,338 549,849 554,147 567,628 565,028 562,831 Total A.D. 2015-1 $ 566,603 $ 559,338 $ 549,849 $ 554,147 $ 567,628 $ 565,028 $ 562,831 $ - $ - $ - $ - $ - $ - $ 2,500,000
Airport Customer Facility Fund 99,841 99,841 99,841 100,956 3,123,265 10,600,000 500,000 Total Airport Customer Facility Fund $ 99,841 $ 99,841 $ 99,841 $ 100,956 $ 3,123,265 $ 10,600,000 $ 3,000,000 Airport Passenger Charges Fund $ 250,122 $ 9,330 $ - $ - $ - $ - $ - APC Series 2008 Debt Service 335,044 319,651 - - - - -
APC Series 2019 Debt Service - 1,278,787 756,289 682,498 2,521,000 9,001,977 27,507,761 APC PFC Funds 151,707 5,233,800 12,163,646 8,243,678 - - - Total Airport Passenger Charges Fund $ 736,872 $ 6,841,567 $ 12,919,936 $ 8,926,176 $ 2,521,000 $ 9,001,977 $ 27,507,761 Airport Fund $ 2,787,500 $ - $ - $ - $ - $ - $ -
AF Budget Transfer Out - 3,447,947 - - 5,385,828 6,983,634 14,488,000 AF Administration 7,546,757 4,693,872 3,986,813 (29,497) 6,573,372 7,989,477 8,847,224 AF Airport IT - - - - 210,000 784,616 682,047
AF Law Enforcement 2,348,146 2,776,294 2,825,144 2,704,992 3,138,357 3,147,313 3,229,436 AF Security - - - - - 1,695,917 1,813,039
AF Airside Operations 846,403 1,844,219 1,660,134 1,469,874 1,068,180 5,287,385 5,454,221 AF Rescue - Fire 3,419,063 3,497,785 3,815,758 3,443,024 4,227,107 4,880,731 5,041,960 AF Landside Operations 1,342,763 1,320,747 1,131,673 1,489,331 1,538,049 2,178,178 2,759,661 AF Grounds Maintenance 583,933 539,687 405,867 598,965 662,081 686,823 639,147 AF Terminal Building Ops 5,539,830 6,902,349 6,579,342 7,069,586 7,060,112 8,189,673 10,605,447 AF Passenger Boarding Bridges - - - - 999 120,000 120,000 AF Baggage Handling System - - - - 722,979 897,000 900,000 AF Control Center Ops 3,499,068 3,737,818 3,422,265 3,448,554 4,229,679 4,159,042 4,101,807 AF Customs 215,092 203,876 250,562 333,013 276,528 336,296 303,996 AF Planning and Projects - - - 1,521 - 688,881 669,444
Total Airport Fund $ 28,128,554 $ 28,964,593 $ 24,077,558 $ 20,529,363 $ 35,093,271 $ 48,024,966 $ 59,655,427 Airport Capital Projects $ - $ - $ 50,907 $ - $ - $ - $ - ACPF Airport Capital Projects 3,244,359 2,657,499 6,434,547 (1,658,565) 4,902,975 13,407,794 39,488,000 ACPF Grants 114,349 - 399,486 1,072,383 10,235,503 29,338,206 56,662,000 ACPF PFC Funds 48,797 - - 4,344,823 1,982,840 - -
Total Airport Capital Projects Fund $ 3,407,505 $ 2,657,499 $ 6,884,940 $ 3,758,641 $ 17,121,319 $ 42,746,000 $ 96,150,000 WWTP Wastewater $ 9,601,345 $ 8,801,886 $ 8,940,635 $ 10,403,200 $ 27,239,524 $ 21,518,635 $ 16,118,925 Total Wastewater Treatment Plant $ 9,601,345 $ 8,801,886 $ 8,940,635 $ 10,403,200 $ 27,239,524 $ 21,518,635 $ 16,118,925 GCF Operations & Maint $ 4,948,156 $ 5,188,033 $ 4,786,834 $ 5,373,751 $ 5,630,928 $ 6,334,866 $ 6,495,296 Total Golf Course Fund $ 4,948,156 $ 5,188,033 $ 4,786,834 $ 5,373,751 $ 5,630,928 $ 6,334,866 $ 6,495,296 FL Fleet $ 3,955,838 $ 4,240,818 $ 4,109,745 $ 6,316,555 $ 12,546,115 $ 16,151,315 $ 11,097,933 Total Fleet Services Fund $ 3,955,838 $ 4,240,818 $ 4,109,745 $ 6,316,555 $ 12,546,115 $ 16,151,315 $ 11,097,933 FM Facilities Maintenance $ 4,398,370 $ 4,704,885 $ 4,195,366 $ 1,458,836 $ 13,877,643 $ 18,982,721 $ 13,872,635 Total Facility Maintenance Fund $ 4,398,370 $ 4,704,885 $ 4,195,366 $ 1,458,836 $ 13,877,643 $ 18,982,721 $ 13,872,635 -35-
Item Item 3A - Page 49 2B - Page 153
Expenditure Summary - All Funds
Department Description FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
ACTUALS ACTUALS ACTUALS ACTUALS REVISED DRAFT DRAFT
BUDGET BUDGET BUDGET
Employee Retirement Benefits $ 19,474,230 $ 22,037,804 $ 23,378,993 $ 24,489,450 $ 25,894,000 $ 30,245,455 $ 31,657,003 Total Employee Retirement Benefits $ 19,474,230 $ 22,037,804 $ 23,378,993 $ 24,489,450 $ 25,894,000 $ 30,245,455 $ 31,657,003 RM Employee Benefits $ 8,977,838 $ 9,292,164 $ 8,968,465 $ 9,307,594 $ 10,669,188 $ 13,160,745 $ 14,118,346 RM Workers Compensation 4,389,789 2,354,402 5,095,065 5,585,437 4,545,070 4,933,569 5,067,878 RM Liability Insurance 3,092,132 3,625,964 6,582,093 2,664,374 4,254,337 4,212,480 4,675,345 RM Property Insurance 521,216 914,337 1,187,260 896,335 1,100,000 1,318,033 1,680,634 RM Emergency Disaster - 361,454 375,294 - - - -
RM Unemployment 27,407 23,314 132,240 21,855 486,277 486,277 500,867 RM Emergency Management - 189,989 418,075 - - - -
Total Risk Management Fund $ 17,008,383 $ 16,761,623 $ 22,758,491 $ 18,475,596 $ 21,054,872 $ 24,111,104 $ 26,043,070 Retiree Health Insurance $ 5,855,576 $ 3,059,780 $ 3,308,320 $ 3,335,131 $ 4,105,059 $ 3,985,490 $ 3,986,553 Total Retiree Health Insurance $ 5,855,576 $ 3,059,780 $ 3,308,320 $ 3,335,131 $ 4,105,059 $ 3,985,490 $ 3,986,553 EF Energy Administration $ 525,993 $ 529,059 $ 705,549 $ 684,579 $ 198,155 $ 793,096 $ 910,506 EF Sunrise Plaza COGEN 983,138 638,404 484,157 319,594 431,142 519,011 529,426 EF Municipal Complex 1,851,318 1,585,926 1,500,156 1,458,342 2,237,700 2,183,699 2,600,065 EF Energy Development (93,583) - 66 69,831 - 250,000 250,000 Total Energy Fund $ 3,266,866 $ 2,753,389 $ 2,689,929 $ 2,532,345 $ 2,866,997 $ 3,745,806 $ 4,289,998 Hardware Replacement $ - $ - $ - $ - $ 1,000,000 $ 1,000,000 $ 500,000 Total Equipment Replacement Fund $ 3,266,866 $ - $ - $ - $ 1,000,000 $ 1,000,000 $ 500,000 MCS Merged Community & Econ Devel $ 786,716 $ 235,629 $ 265,771 $ 218,145 $ 381,833 $ 355,449 $ 367,154 Total Energy Fund $ 786,716 $ 235,629 $ 265,771 $ 218,145 $ 381,833 $ 355,449 $ 367,154 Housing Successor $ (34,148) $ (68) $ - $ - $ - $ - $ - Housing Successor 243,345 313,193 145,251 403,922 3,282,659 387,867 305,106 Total Housing Successor $ 209,197 $ 313,125 $ 145,251 $ 403,922 $ 3,282,659 $ 387,867 $ 305,106 Successor Agency Debt $ 1,115,000 $ - $ - $ - $ - $ - $ - Successor Agency Debt 1,546,611 - - - -
Successor Agency Debt 559,821 1,327,604 1,424,019 1,336,834 2,446,600 2,400,300 2,376,600 Total Successor Agency Debt $ 3,221,432 $ 1,327,604 $ 1,424,019 $ 1,336,834 $ 2,446,600 $ 2,400,300 $ 2,376,600 -36-
Item Item 3A - Page 50 2B - Page 154
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Interfund Transfers
FY 2023-24
&
FY 2024-25
-37-
Item Item 3A - Page 51 2B - Page 155
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
FY2023-24 FY2023-24
Budget Budget
TRANSFERS TRANSFERS
IN OUT
GENERAL FUND (100)
To Debt Service Fund (301)
Police Building and Others - 134,800
Parking Structure - 715,250
Opterra - 1,257,431
Convention Center - 4,662,900
To Recycling Fund (125) - 152,411
To Community Development Block Grant Fund (137) - 114,954 To Sustainability Fund (138) - 354,431
To Fleet Vehicle Fund (510) - 5,303,750
To Facilities Maintenance Fund (520) - 4,056,500
To Capital Projects Fund (261) - 2,000,000
To Golf Course Fund (430) - 979,451
Sub Total General Fund - 19,731,878
RECYCLING FUND (125)
From General Fund (100) 152,411 -
COMMUNITY DEVELOPMENT BLOCK GRANT FUND (137)
From General Fund (100) 114,954
SUSTAINABILITY FUND (138)
From General Fund (100) 354,431 -
MEASURE J CAPITAL (260)
To Debt Service Fund (301) - 3,133,700
CAPITAL PROJECTS FUND (261)
From General Fund (100) 2,000,000 -
DEBT SERVICE FUND (301)
From General Fund (100) 6,770,381 -
From Measure J Capital Fund (260) 3,133,700 -
AIRPORT PASSENGER CHARGES FUND (410)
To Airport Special Projects Fund (416) 6,440,000
AIRPORT GENERAL OPERATIONS FUND (415)
To Airport Special Projects Fund (416) 6,983,634
AIRPORT SPECIAL PROJECTS FUND (416)
From Airport Passenger Charges Fund (410) 6,440,000
From Airport General Operations Fund (415) 6,983,634
GOLF COURSE FUND (430)
From General Fund (100) 979,451 -
MOTOR VEHICLE FUND (510)
From General Fund (100) 5,303,750 -
FACILITIES MAINTENANCE FUND (520)
From General Fund (100) 4,056,500 -
TOTAL $ 36,289,212 $ 36,289,212
38 Item Item 3A - Page 52 2B - Page 156
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
FY2024-25 FY2024-25
Budget Budget
TRANSFERS TRANSFERS
IN OUT
GENERAL FUND (100)
To Debt Service Fund (301)
Police Building and Others - 134,700
Parking Structure - 706,250
Opterra - 1,301,387
Convention Center - 4,663,500
To Recycling Fund (125) - 161,153
To Community Development Block Grant Fund (137) 112,882 To Sustainability Fund (138) - 364,844
To Fleet Vehicle Fund (510) - 4,302,250
To Facilities Maintenance Fund (520) - 4,051,500
To Capital Projects Fund (261) - 2,000,000
To Golf Course Fund (430) - 979,219
Sub Total General Fund - 18,777,686
RECYCLING FUND (125)
From General Fund (100) 161,153 -
COMMUNITY DEVELOPMENT BLOCK GRANT FUND (137)
From General Fund (100) 112,882
SUSTAINABILITY FUND (138)
From General Fund (100) 364,844 -
MEASURE J CAPITAL (260)
To Debt Service Fund (301) - 3,133,200
CAPITAL PROJECTS FUND (261)
From General Fund (100) 2,000,000 -
DEBT SERVICE FUND (301)
From General Fund (100) 6,805,837 -
From Measure J Capital Fund (260) 3,133,200 -
AIRPORT CUSTOMER FACILITY FUND (405)
To Airport Special Projects Fund (416) 2,500,000
AIRPORT PASSENGER CHARGES FUND (410)
To Airport Special Projects Fund (416) 25,000,000
AIRPORT GENERAL OPERATIONS FUND (415)
To Airport Special Projects Fund (416) 14,488,000
AIRPORT SPECIAL PROJECTS FUND (416)
From Customer Facility Fund (405) 2,500,000
From Airport Passenger Charges Fund (410) 25,000,000
From Airport General Operations Fund (415) 14,488,000
GOLF COURSE FUND (430)
From General Fund (100) 979,219 -
MOTOR VEHICLE FUND (510)
From General Fund (100) 4,302,250 -
FACILITIES MAINTENANCE FUND (520)
From General Fund (100) 4,051,500 -
TOTAL $ 63,898,886 $ 63,898,886
-39-
Item Item 3A - Page 53 2B - Page 157
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Additional Supporting Data
FY 2023-24
&
FY 2024-25
-40-
Item Item 3A - Page 54 2B - Page 158
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Additional Information and Metrics
Airport 18%
City Council 1%
Community & Economic Development 1%
Development Services 7%
Executive Management 1%
Fire 14%
Fleet 1%
General Government 15%
Library 2% Maintenance & Facilities 3%
Parks & Recreation
8%
Police 25%
Public Works 4%
Full-Time Equivalent by Area - FY24 Airport 22%
City Council 1%
Community & Economic Development 1%
Development Services 6%
Executive Management Fire 1%
13%
Fleet 1%
General Government 14%
Library 3% Maintenance & Facilities 3%
Parks & Recreation
8%
Police 23%
Public Works 4%
Full-Time Equivalent by Area - FY25
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
FY2018-19 FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023-24 FY2024-25 Thousands Expense Category Trend FY19-FY25 General Government Police Fire Parks and Recreation PERS Future Cost Reserve 8%
7%
10%
12%
*CAGR %
*Compound Annual Growth Rate
Indian Canyon/Union Pacific RR Bridge 6%
Ramon Bridge Widening 21%
Vista Chino Bridge 4%
South Palm Canyon Bridge 6%
East Palm Canyon Bridge 5% Main Library Remodel 4% Wastewater Treatment 9% Local Road Safety Plan
3%
Relocate Fire Station 1
8%
Annual Pavement Rehabilitation
10% Misc Projects 24%
FY24/FY25 Capital Projects Engineering 0% Measure J Capital Projects 29% Measure A Capital Projects 1% Improvements 2106 Fund
2%
Regional Measuer A
6%
Local Measure A
3% Drainage 0%
City Facility Improvements 1%
Street Improvements 44% Wastewater 14%
Fire Improvements 0%
FY24/FY25 Capital Projects
-41- Item Item 3A - Page 55 2B - Page 159
City of Palm Springs
Budget for Fiscal Years 2023-24 and 2024-25
Additional Information and Metrics Continued
Airport Funds Capital Funds Debt Service Fund
Enterprise Funds (excl. Airport)
General Fund
Internal Service Funds
Library Public Arts Special Revenue Funds Special Revenue Funds (Emergency Services) Sustainability Special Revenue - Capital Funds $(50)
$-
$50
$100
$150
$200
$250 Millions
Funds By Average Fund Balance & Average Projected Revenues - FY24 & FY25 Average Budgeted Revenues FY24 & FY25 Airport Funds Capital FundsDebt Service Fund Enterprise Funds (excl. Airport)
General Fund
Internal Service Funds Library Public Arts Special Revenue Funds Special Revenue Funds (Emergency Services) Sustainability Special Revenue - Capital Funds $(50)
$-
$50
$100
$150
$200
$250 Millions
Funds By Average Fund Balance & Average Budgeted Expenditures in FY24 & FY25 Average Budgeted Expenditures FY24 & FY25 Globe size indicates size of fund types Globe size indicates size of fund types
-42- Item Item 3A - Page 56 2B - Page 160
ATTACHMENT 2
Item Item 3A - Page 11 2B - Page 161
CITY COUNCIL STAFF REPORT
DATE: MAY 8, 2023 STUDY SESSION
SUBJECT: GENERAL FUND, CAPITAL, AND AIRPORT DRAFT BUDGET FOR FISCAL YEARS 2023-24 AND 2024-25
FROM: Scott C. Stiles, City Manager
BY: Department of Finance and Treasury
Department of Engineering
Department of Aviation
SUMMARY:
This item represents a review of the estimated fiscal year 2022-23 General Fund revenues and expenditures and a preliminary overview of the fiscal year 2023-24 and fiscal year 2024-25 General Fund Budget, Capital Plan Update, and Palm Springs International Airport Budget.
RECOMMENDATION:
Provide direction to staff on any changes to the draft fiscal year 2023-24 and draft fiscal year 2024-25 budgets.
STAFF ANALYSIS:
In Table 1 on the following page, a forecast of the current fiscal year General Fund revenue and expenditures is provided, along with a preliminary overview of General Fund budgeted revenue and expenditures for FY 2023-24 and FY 2024-25.
Following Table 1, each fiscal year’s revenue and expense highlights are outlined to provide additional detail.
Item Item 3A - Page 57 2B - Page 162
City Council Staff Report
May 8, 2023 -- Page 2
Study Session FY 2023-24 & FY 2024-25 Draft Budget
GENERAL FUND
TABLE 1
General Fund Revenue Highlights for Fiscal Year 2022-23 The General Fund is expected to end fiscal year 2022-23 with total revenue at $186.4 million, a 1% increase, or $1.1 million, over fiscal year 2021-22. This increase is largely due to the following:
Property Tax growth of 5.5%, or 1.5 million
Sales and Use Tax growth of 6.6%, or $2 million
Utility Users Tax growth of 14%, or $2.2 million
Transient Occupancy Tax (TOT) is expected to be down from fiscal year 2021-22 approximately $3.5 million, or 6.5%. FY 22 was the strongest year in history with revenue at $53.9 million. Recent trends in TOT indicate the City will meet the FY23 forecast of around $50 million which would be the second highest year historically.
FY2022 -2 3 FY2023 -2 4 FY2024 -2 5
Forecast Draft Budget Draft Budget
Total Revenue $ 186,446,205 $ 199,578,555 $ 187,930,247 Transient Occupancy Tax 49,919,475 48,921,085 51,122,534 Property Taxes 30,407,637 31,015,768 31,636,084
Sales and Use Taxes 33,912,338 33,811,056 35,061,718
Utility Users Tax 17,835,699 20,801,918 24,056,277
Motor Vehicle in Lieu tax 6,435,921 6,564,639 6,695,932 Franchise Fees 4,584,399 4,676,087 4,769,609
Cannabis Tax 3,606,427 3,426,106 3,254,801
All Other Sources 28,558,244 29,230,503 29,568,814
Grant Revenue 9,936,066 21,131,392 1,764,478
Transfers From Other Funds 1,250,000 - - Total Expense $ 177,713,131 $ 216,353,547 $ 184,108,827 General Government 52,781,254 63,186,418 67,582,115
Police 42,017,426 43,380,779 44,723,596
Fire 24,836,102 27,992,314 29,478,509
Parks and Recreation 10,846,125 15,086,625 15,782,444
PERS Future Cost Reserve 6,000,000 6,000,000 6,000,000
Transfers 27,331,298 19,731,879 18,777,686
Set Aside Items 3,964,860 19,844,140 - Grant Expense 9,936,066 21,131,392 1,764,478 Surplus/(Deficit) $ 8,733,074 $ (16,774,992) $ 3,821,419 Item 3A - Page 58
--------------------------------------------------------------- Item 2B - Page 163
City Council Staff Report
May 8, 2023 -- Page 3
Study Session FY 2023-24 & FY 2024-25 Draft Budget
General Fund Expense Highlights for Fiscal Year 2022-23 The General Fund is expected to end the fiscal year with total expenditures of $177.7 million, approximately $42 million over fiscal year 2021-22. The increase is largely due to the following:
An increase of $17.2 million in transfers to other funds. The largest increases were to the Fleet Vehicle Fund ($6 million) and the Facilities Maintenance Fund ($7 million). The increases were to provide extra funding for purchases and projects that had been postponed due to the COVID-19 pandemic.
The Council approved approximately $24 million in “set-asides” in the fiscal year 2022-23 budget. $4 million is expected to be spent in this fiscal year with the remaining funds to be distributed in fiscal years 2023-24 and 2024-25. Grant expense is expected to be approximately $10 million in fiscal year 2022-23, an increase over fiscal year 2021-22 of approximately $8.7 million. The funds are being used for expenses related to homelessness.
General Fund Budgetary Highlights Fiscal Years 2023-24 & FY 2024-25 Revenue
The City’s method of projecting revenues is a combination of observing historical trend of the City’s revenue data and tracking at a monthly level the current fiscal year. In addition to this, the City works with financial consultants who gather business data on a great number of businesses Citywide and regionally. They issue City-specific forecasts which we incorporate into the revenue projections. Below are budgetary revenue highlights for FY 2023-24 and FY 2024-25:
Transient Occupancy Taxes (TOT) is projected to remain strong in FY 2023-24 at $48.9 million and $51.1 million in FY 2024-25. The hospitality industry in Palm Springs remains very robust particularly among the hotel category which is 69.4% of revenues.
Property Taxes have seen secular growth of 2% year-over-year. The City is planning on this trend to continue in FY 2023-24 and FY 2024-25. Sales and Use Taxes have seen historical fluctuations in recent years due to the pandemic-induced recession. The City is planning for a pause in Sales and Use Tax growth in FY 2023-24 and continued growth in FY 2024-25 of 3.7%. Utility Users Tax (UUT) has seen rapid year-over-year growth in recent years. The City is expecting for this growth to remain elevated which has come primarily from the electric sector. The growth rate for Utility Users Tax is forecasted to be 16.6% in FY 2023-24 and 15.6% in FY 2024-25 in our consultant analysts’ forecast.
Item Item 3A - Page 59 2B - Page 164
City Council Staff Report
May 8, 2023 -- Page 4
Study Session FY 2023-24 & FY 2024-25 Draft Budget
Expenditures
The Finance and Treasury team works to understand the business of each department and their needs where it relates to financial planning and analysis. The team also meets with the Budget Committee comprised of the Assistant and Deputy City Managers, Finance Director, Budget Manager, and is headed by the City Manager. This committee collaboratively works to address the needs of each department to remain highly effective in their areas for the greatest impact on the lives of every resident of the City. The Finance team also works to understand how the expenditures unfold throughout the course of the current fiscal year and how that will impact the future needs of the department in the coming fiscal years. Expenditure budgetary highlights are detailed below:
Full-Time Equivalent (FTE) positions for non-public safety City staff in FY 2023-24 is planned to grow by 8, or approximately $1.1 million dollars annually. For FY 2024-25, Full-Time Equivalent positions is expected to grow by 11, or approximately $1.3 million annually.
The Police Department is planning to add 2 dispatchers in FY2023-24 and 2 dispatchers in FY2024-25 or $243,000 and $249,000 annually respectively. In addition, the Department will be implementing a new Computer Aided Dispatch/Records Management System over the next 2 years at a cost of $2.75 million funded by the Measure J Fund.
The Fire Department plans to add 3 Firefighter/EMT’s in FY2023-24 for a cost of $551,000 annually.
The creation of a Chief Economic Development Officer position at the Deputy Director level to drive new development opportunities and support business initiatives.
In the City’s Capital Plan (shown below within the Measure J Fund), there is approximately $7 million budgeted to aid in the renovation of the Library. The Library received a grant in FY 2022-23 for approximately $6.5 million and, in total, the City has $13.5 million for Library renovation that will be completed over the next two fiscal years. The Measure J Commission will have further discussions to potentially fund additional Phase 1 improvements.
The City remains committed to improving the lives of its residents through its affordable housing initiative. Previously, the City Council approved to set aside $10 million for Affordable Housing. On April 27, 2023, the City Council approved additional funding in the amount of $3 million for the Aloe Palm Canyon project, leaving a balance of approximately $7 million in the set-aside funds which the City has plans to disburse in the fiscal year 2023-24 and fiscal year 2024-25 budgets.
Item Item 3A - Page 60 2B - Page 165
City Council Staff Report
May 8, 2023 -- Page 5
Study Session FY 2023-24 & FY 2024-25 Draft Budget
Along with the affordable housing initiative, providing resources to the vulnerable homeless population that calls Palm Springs home has been a top priority of the City. The City intends to construct a permanent Navigation Center to temporarily house some of the City’s unhoused population. The City will be funding the construction and some of the operations with grant funds from the State. Prior to the completion of the permanent Navigation Center, the City continues to pursue additional opportunities for temporary and emergency shelter needs. In addition to the Navigation Center, the City is budgeting the remaining set aside funds of $900,000 ($4 million originally approved by Council in FY 23) to address further needs related to the homeless population such as cool & warm centers and encampment cleanup.
The City has been proactively working to engage residents on becoming more sustainable and reducing the carbon footprint of the City in an impactful way. After the success of the City’s first turf conversion program, the City will build on this success by deepening the program with help from Desert Water Authority. The program will feature $400,000 for dwellings, $500,000 for Homeowner Associations, and $250,000 for low-income property owners. To meet upcoming CARB requirements, the City will begin transitioning its fleet replacements to EV-only. The City is planning a multi-year project targeted at electrical upgrades and the installation of 25 charging stations with a cost of $470,000 for the infrastructure (realized in FY 2023-24) and approximately $30,000 in ongoing expenses. This is in conjunction with the plan of using $450,000 of the climate set-aside funding on electric system design and upgrade work in support of this initiative.
Keeping the City’s main thoroughfares open and in safe working order is top of mind for the City. Throughout 2022, main roads have closed 38 times for an average of 76 days in total, with an estimated annual servicing cost of $81,000.
The City is planning for the purchase of an industrial grade motor grader to reduce the time taken to clear away the roads with a cost of $500,000 and annual servicing costs of $47,000.
For Fiscal Year 2024-25, the City is planning to create a rapid response street repair team to address troubled spots throughout the City for increased readiness and safer road conditions through the ability to hot-patch street areas for longer lasting repairs. Part of this is to acquire two industrial vehicles: hot patching and arrowboard trucks for a cost of $275,000.
CAPITAL BUDGET AND PROJECT UPDATE
Many different revenue sources support the City’s Capital Projects. The City receives an allocation of Gas taxes from the State that supports many transportation projects such as Item Item 3A - Page 61 2B - Page 166
City Council Staff Report
May 8, 2023 -- Page 6
Study Session FY 2023-24 & FY 2024-25 Draft Budget
street and traffic signal improvements. Additionally, the City has imposed two local sales taxes, Measure A at ½% and Measure J at 1% taxes. The Measure A tax is restricted also to street improvements, but Measure J can be used for any general use. It should be noted that while Measure J funds can be used for anything, it has been the City’s practice to use these funds for various Capital needs, including those needs in public safety. The City also will charge impact fees on new developments within the City. These fees are restricted for Drainage construction and Parks and Recreation. The City also receives funding from the California Department of Transportation and Coachella Valley Association of Governments to assist in large local and regional transportation projects.
Due to the many distinct types of sources, the City’s Capital Revenue can fluctuate significantly from year to year. This is usually due to the types of projects under construction and the amount of reimbursable revenue that is received. In fiscal year 2023- 24, the City expects to receive $71.8 million in Capital funding, but in fiscal year 2024-25, the revenue drops $55.3 million.
The Capital plan includes budgeted expenditures in fiscal year 2023-24 of $83.8 million and in fiscal year 2024-25 of $49.2 million. The expenditures are related to various Capital projects that are managed by the City Engineer and the Engineering Department.
Additional information on some of those projects is provided below, following Table 2.
Table 2 below represents the FY 2023-24 and FY 2024-25 budgeted revenue and expenditures for all of the funds that support the City’s Capital Projects.
TABLE 2
Fund
Beg Fund
Balance Revenue Transfer In Expenditures Transfer Out
Ending Fund
Balance Use of Funds
Gas Tax 2,453,548 - 1,394,633 - 1,000,176 Streets 2,848,005 Measure A 8,491,377 - 7,878,780 - 9,007,381 Streets 7,362,776 Drainage 2,349,965 - 525,000 - 617,260 Drainage 2,257,705 RMRA 2,132,861 - 1,113,536 - - Transportation 3,246,397 Quimby 3,799,942 - 635,000 - 837,555 Parks and Rec 3,597,387 Measure J 35,964,245 22,770,046 - 25,916,976 3,133,700 29,683,615 General Capital Fund 24,250,634 37,524,600 2,000,000 46,422,868 - 17,352,366 Various Total 79,442,572 71,841,595 2,000,000 83,802,216 3,133,700 66,348,251 Fund
Beg Fund
Balance Revenue Transfer In Expenditures Transfer Out
Ending Fund
Balance Use of Funds
Gas Tax 2,848,005 - 1,225,000 - 1,225,000 Streets 2,848,005 Measure A 7,362,776 - 6,208,526 - 5,715,920 Streets 7,855,382 Drainage 2,257,705 - 520,000 - - Drainage 2,777,705
RMRA 3,246,397 - 1,151,193 - - Transportation 4,397,590 Quimby 3,597,387 - 652,401 - - Parks and Rec 4,249,788
Measure J 29,683,615 23,655,226 - 20,218,552 3,133,200 29,987,089 General Capital Fund 17,352,366 21,902,904 2,000,000 21,995,324 - 19,259,946 Various Total 66,348,251 55,315,250 2,000,000 49,154,796 3,133,200 71,375,505 **NOTE THAT ANY CAPITAL FOR THE AIRPORT OR WASTEWATER PLANT WILL GET FUNDED OUT OF THEIR OWN FUND Fiscal Year 2023-24 Captal Budget
Fiscal Year 2024-25 Captal Budget
Item Item 3A - Page 62 2B - Page 167
City Council Staff Report
May 8, 2023 -- Page 7
Study Session FY 2023-24 & FY 2024-25 Draft Budget
Five-Year Capital Improvement Program
California Government Code Section 65403 and the Administration Element of the City’s General Plan requires that the City Council review and adopt a Capital Improvement Program (CIP).
Staff developed the comprehensive Five-Year CIP by evaluating proposed capital projects to determine the estimated cost, funding source, and for prioritization within the next 5 years. The objectives of the Five-Year CIP are:
Promote sound financial planning in the implementation of capital projects. Identify and forecast funding needs and sources to maximize federal, state, regional, and local funding sources.
Implement projects that meet the community and City Council goals. Complete capital improvements in a timely and systematic manner.
The Five-Year CIP will be reviewed annually, during which time the City's needs may be re-prioritized and the City's financial status may be re-evaluated.
Cost for capital projects over the last few years have increased. It has been evident that estimates for projects have not kept up with current increased costs. As such, a determination was made to increase the estimated budget requests for most projects by thirty percent (30%). The thirty percent increase may not be sufficient for all projects and Staff will have to adjust with City Council approval at the time of project award.
Measure “J” Recommended Projects
In 2011, Palm Springs voters approved Measure J, a dedicated local revenue measure in the form of a one percent (1%) local sales tax increase to maintain local community services and economically revitalize Downtown Palm Springs and generate a revenue stream for local capital projects. Measure J was effective on April 1, 2012, and sunsets on March 31, 2037.
At the April 20, 2023, Measure “J” Commission meeting, Staff presented a draft of the current projects funded by Measure “J” within the Five-Year CIP. Staff indicated to the Commission that they did not intend to add any additional projects and wanted to fund only those projects already contained within last year's Five-Year CIP.
Parks Set-Aside
The City Council set aside $3 million for parks projects in the FY 22-23 budget. On April 27, 2023, the City Council approved a cooperative purchase agreement in the amount of $1.3 million for the purchase and installation of playground equipment and shade structures at Demuth and Victoria Parks. The following is a breakdown of the plan to use the remaining $1.7 million.
Item Item 3A - Page 63 2B - Page 168
City Council Staff Report
May 8, 2023 -- Page 8
Study Session FY 2023-24 & FY 2024-25 Draft Budget
$750,000 – Swim Center Locker Rooms/ ADA Ramp/Fence Installation.
Supplemental funding towards the existing Measure J funded project. $100,000 – Interactive Water Play Design Consultant.
$850,000 – Playground Equipment and Shade Structure Installation for Ruth Hardy and Baristo Parks.
Current Projects in FY 2021-22
Staff is actively working on or assisting with initiation of over 70 Capital Projects. Over the five years of the CIP the estimated value of the projects is over $370,000,000. All of the projects were presented in last year’s 5-Year CIP with the exception the Rim Road evaluation project to be re-introduced this year.
The following is the list of projects completed in FY 2022-23 and of projects that are currently under construction or in design:
Completed Projects in FY 2022-23
15-32 HSIP Cycle 7-17 Traffic Signal Upgrades (minor items pending) 16-19 Flashing Beacon and Dynamic Message Sign (Part of HSIP 8) 17-07 North Palm Canyon Traffic Signal Project (minor items pending) 19-14 Demuth Community Center Air Conditioning Project 19-19 City Yard Roof Replacement
19-34 Airport Passenger Boarding Bridgers
20-27 Pavilion Center Acoustic Upgrades
20-30 Demuth and Desert Highlands Park Restrooms
21-02 2022 Slurry City Project
21-22 Desert Highland Ball Park Improvements
21-32 Swim Center Shade Structures
$6.9 Million Annual Pavement Rehabilitation Project
22-23 Traffic Calming Projects
Community Initiated - Measure J Funded – Visitor Center Uplighting Projects in Construction FY 2022-23 thru FY 2023-24
01-11 – Indian Canyon Bridge over UPRR ($44 million)
16-18 – HSIP Cycle 8 – 14 Traffic Signal Upgrades
18-04 – Plaza Theater Renovation
18-18 – Bogert Trail Lift Station
18-20 – Skylight Railing Project
19-15 – Storm Drain Line 20
19-28 – Recreational Field Lighting Upgrades
19-36 – Traffic Management Center and Signal Timing Optimization Item Item 3A - Page 64 2B - Page 169
City Council Staff Report
May 8, 2023 -- Page 9
Study Session FY 2023-24 & FY 2024-25 Draft Budget
20-19 – Desert Highland (Rosa Parks/Indian) Traffic Signal 20-33 – San Rafael at Avenida Caballeros Traffic Signal 21-12 – Pedestrian Traffic Signal (HAWK) at Racquet Club 21-17 – Arnico Tract Sewer
22-05 – Navigation Center
Annual Paving Project ($9 million)
Annual Slurry Project ($2 million)
WWTP Digester Number 2 and Gas Flare ($16 million)
WWTP 11- Sludge Drying Bed Rehabilitation
Projects in Design FY 2022-23 thru FY 2023-24
Five (5) Federally Funded Bridge Projects including Vista Chino Bridge 16-08 – Library Retrofit and Renovation Project
18-05 – HSIP Cycle 9 - 9 Traffic Signal Upgrades
19-24 – Demuth Park ADA Access
20-03 – Palm Canyon/Indian Canyon Roundabout
21-16 – Demuth Dog Parks
Pedestrian Master Plan – 1 to 5 of the 37 Projects
Annual Traffic Calming
Swim Center Upgrades
Rim Road Widening Studies
22-24 Pickleball Courts
PALM SPRINGS INTERNATIONAL AIRPORT
The Palm Springs International Airport is both owned and operated by the City, setting it apart from regional airports owned by distinct government entities. The City bears full responsibility for managing all expenses and revenues related to the Airport, which operates as a self-sustaining enterprise. The funds associated with the Airport's operations and maintenance are separated into four distinct categories comprising of the Airport Operations Fund, the Customer Facility Charge, Passenger Facility Charge, and Airport Capital Projects.
Airport Operations Fund
In Table 3 on the following page, a forecast of the current fiscal year Airport Fund revenue and expenditures is provided, along with a preliminary overview of Airport Fund budgeted revenue and expenditures for FY 2023-24 and FY 2024-25.
Following Table 3, each fiscal year’s revenue and expense highlights are outlined to provide additional detail.
Item Item 3A - Page 65 2B - Page 170
City Council Staff Report
May 8, 2023 -- Page 10
Study Session FY 2023-24 & FY 2024-25 Draft Budget
TABLE 3
Airport Operations Fund Revenues
It is estimated that the Airport Operations Fund revenues for FY 2022-23 will surpass the Revised Budget by approximately $6.5 million. This significant increase in revenue can be attributed to a rise in airline operations and passenger traffic. Approximately $16.7 million is non-operating revenues from the COVID-19 relief funds, while $27.5 million is non-airline revenues and the remaining $9.6 million is from airline revenues. The resulting incremental revenue increases are highlighted below.
Airport Rental Car Fees are expected to increase by $3.4 million, an increase of 38%.
Public Parking Fees are expected to increase by $1.4 million, an increase of 30%. Airline Fees are expected to increase by $1.4 million, an increase of 17%.
FY2022-23 FY2023-24 FY2024-25
Forecast Draft Budget Draft Budget
Total Revenue $ 53,623,663 $ 62,488,919 $ 69,102,200
Airline Revenue 9,665,025 21,000,019 27,413,506
Non-Airline Revenue 27,256,648 35,223,694 41,688,694
Grant Revenue 16,701,990 6,265,206 - Total Expense $ 33,894,665 $ 48,781,691 $ 60,405,427 Administration 7,990,385 8,847,224 5,212,996
Information Technology 784,777 682,047 420,000
Law Enforcement 3,053,885 3,147,659 3,229,436
Aviation Security - 1,696,241 1,813,039
Airside Operations 1,309,963 5,288,984 5,454,221
Rescue-Fire 3,681,436 4,881,146 5,041,960
Landside Operations 1,699,475 2,178,178 2,759,661
Ground Maintenance 664,899 686,823 639,147
Terminal Building Operations 7,788,259 8,191,023 10,605,447 Passenger Boarding Bridges 13,759 120,000 120,000
Baggage Handling System 299,493 897,000 900,000
Control Center Operations 3,330,431 4,160,405 4,101,807 Customs 284,240 336,296 303,996
Planning and Projects - 689,140 669,444
PERS Future Cost Reserve 750,000 750,000 750,000
Transfer Out 5,385,828 6,983,634 14,488,000
Surplus/(Deficit) $ 19,728,998 $ 13,707,229 $ 8,696,773 Item Item 3A - Page 66 2B - Page 171
City Council Staff Report
May 8, 2023 -- Page 11
Study Session FY 2023-24 & FY 2024-25 Draft Budget
Airport Operations Fund Expenditures
It is estimated that the Airport Operations Fund expenditures in FY 2022-23 are projected to decrease from FY 2022-23 Revised Budget by approximately $1.2 million due to a reduction in personnel expenses due to vacancies.
Airport Operations Unassigned Fund Balance
The Airport Operations Fund ended FY 2021-22 with a Total Fund Balance of $16.1 million; FY 2022-23 is expected to have a $19.7 million surplus and a Total Fund Balance of $36.5 million. The Unassigned Fund Balance for FY 2022-23 is projected at $32.8 million, and the CalPERS Reserve Set-Aside is projected to have an ending balance of $3.75 million.
Other Airport Funds
Aside from the Airport General Operations Fund (Fund 415), the Airport operates three other funds, namely the Customer Facility Charge (CFC) Fund (Fund 405), the Passenger Facility Charge (PFC) Fund (Fund 410), and the Capital Projects Fund (Fund 416). Both Fund 405 and 410 are categorized as restricted funds, with Fund 405 collecting a customer facility fee on rental cars for the purpose of funding a future $150.0 million capital project that aims to design and construct a new consolidated rental car facility. On January 27, 2022, City Council adopted a resolution authorizing the conversion of the collection fee for the $10.00 per transaction CFC to a $9.00 per day CFC (maximum 5- day limit). The new collection rate started on March 1, 2022.
Meanwhile, Fund 410 collects the passenger facility charge of $4.50, net $4.39 to the Airport after a deduction of $0.11 for the airline. The funds are constrained to Federal Administration Agency (FAA) approved Airport projects. To finance the construction of the Airport Terminal Improvements, the City Council authorized the issuance of Airport Revenue Bonds amounting to approximately $22.2 million in 2019, which were partially used to fund the Airport Ticket Wing Expansion project. Interest on the bonds is payable semiannually on June 1 and December 1 of each year until maturity or earlier redemption.
The principal is paid annually.
Fund 416 is the Airport’s Capital Projects Fund, receiving around $4.1 million annually in Airport Capital Improvement Program and approximately $5.1 million annually in Bipartisan Infrastructure Law grants financed by the FAA. Fund 416 also receives a transfer from the Airport Fund 415 to support local non-FAA funded capital projects.
Item Item 3A - Page 67 2B - Page 172
City Council Staff Report
May 8, 2023 -- Page 12
Study Session FY 2023-24 & FY 2024-25 Draft Budget
Proposed Airport Budget for Fiscal Years 2023-24 & 2024-25 Airport Fund Revenues and Expenditures
Total Operating revenues for FY 2023-24 are budgeted at $62.4 million, an increase of $15.4 million (33%) over the FY 2022-23 Revised Budget. The revenue reflects three sources: 1) Airline revenue of $21.0 million, 2) Non‐Airline revenue of $35.2 million, and 3) Non-operating grant revenue of $6.2 million. Airline revenue is derived primarily from landing fees, BHS fees, joint use fees, loading bridge fees, per use fees, and terminal rentals. Non‐Airline revenue comprises public parking and ground transportation fees, terminal and other concessions, rental car fees, ground rents, and other operating revenues. Non-operating revenue consist of COVID-19 relief funds. FY 2024-25 Operating revenues are budgeted at $69.1 million, an increase of $6.6 million (11%), of which $27.4 million represents Airline revenue, and $41.8 million is from Non‐Airline revenue.
FY 2023-24 Airline revenue includes an increase of $16.7 million (203%) compared to the FY 2023 Budget. This result is driven primarily from the new Airline Use and Lease Agreement where the Airport switched from a residual ratebased methodology to a hybrid methodology. FY 2023-24 Non‐Airline revenue projects a net increase of $4.9 million (10%) from the FY 2022-23 Revised Budget. The increases are primarily driven by 1) increases of $3.0 million in rental car revenue reflecting an increase in transactions per deplanement (arrivals); 2) $8.1 million in concessions revenue reflecting revenue budget based on gross sales with the new revenue share for the retail and food and beverage concessions; and 3) an increase of $2.0 million in parking revenue due to higher transactions and rates.
FY 2024-25 Airline revenue is budgeted to increase by $26.2 million (5%) compared to FY 2023-24. This increase is primarily higher operating and maintenance expenses, new positions, and the Capital Projects contribution. FY 2024-25 Non‐Airline revenue is budgeted to increase by $12.0 million (11%) compared to FY 2023-24. The increase is driven by an increase in enplanements (departures) reflecting increases of $5.4 million in concessions revenue, and $400,000 in rental car revenue.
Total Operating expenditures for FY 2023-24 are budgeted at $48.0 million, which address the Airport’s overall strategies, initiatives, and mandated obligations, and reflect an increase of $13.6 million (40%) in the FY 2023-24 operating expense budget from the Item Item 3A - Page 68 2B - Page 173
City Council Staff Report
May 8, 2023 -- Page 13
Study Session FY 2023-24 & FY 2024-25 Draft Budget
FY 2022-23 Revised Budget. In addition, FY 2024-25 operating expenses are projected to increase by $4.1 million (10%) over the FY 2023-24 Budget.
The FY 2023-24 Operating expenditures increase of $13.6 million (40%) is driven by several factors. First, salaries and wages, including overtime and benefits, are projected to increase by $3.5 million (25%) over the FY 2022-23 Revised Budget, reflecting 22 new positions and increases due to wage and salary increases required under union contract agreements.
In FY 2023-24, contractual services are budgeted to have a net increase of $4.9 million (115%) from the FY 2022-23 Budget, reflecting an increase in airfield, terminal, and landside services.
FY 2023-24 utility costs increased by $600,000 (36%), and safety and security costs increased by $1.7 million (4.6%).
FY 2023-24 other department costs are projected to increase by $67,000 (2%), reflecting IT replacement, administrative services, facilities maintenance services, vehicle maintenance, and safety admin overhead.
FY 2023-24 marketing and advertising costs increased by $552,000 (27%).
FY 2024-25 Operating Expenditures are budgeted to increase by $4.1 million (10%); this increase reflects the hiring of 27 new positions, and wage and salary increases required under union contract agreements. In addition, the non‐personnel expenses increase is primarily driven by contractual services and materials and supplies costs. Additionally, there is no COVID federal relief in FY 2024-25 compared to the $6.2 million that was in the FY 2023-24 budget.
Customer Facility Charge (CFC) Revenues and Expenditures The CFC Revenues budget for FY 2023-24 is $8.8 million, as shown in Table 4 on the following page. This represents a $1.0 million (13%) increase from the FY 2022-23 Estimated Actual. In FY 2024-25, CFC Revenues are projected at $9.0 million, an increase of $200,000 (2%) over the FY 2023-24 budget.
Revenues increased due to higher enplanements (departures) The CFC Expenditures budget for FY 2023-24 is $10.6 million primarily due to the acquisition of property and the temporary relocation of the car rental counters for the baggage claim expansion. In FY 2024-25, CFC Expenditures are projected at $3.0 million, due to the planning and design of the future consolidated rental car facility. There is a Item Item 3A - Page 69 2B - Page 174
City Council Staff Report
May 8, 2023 -- Page 14
Study Session FY 2023-24 & FY 2024-25 Draft Budget
transfer out of $2.5 million to Airport Capital projects to fund the car rental counter relocation.
TABLE 4
Passenger Facility Charge (PFC) Revenues and Expenditures As shown in Table 5 below, PFC Revenues budget for FY 2023-24 is $6.4 million, an increase of $600,000 (11%) from the Estimated Actual. In FY 2024-25, PFC Revenues are projected at $6.5 million and increase of (2%).
Revenues increased due to higher enplanements (departures) The PFC Expenditures budget for FY 2023-24 is $2.5 million for the 2019 Passenger Facility bond debt service and a transfer of $6.4 million to fund 416 for the airports Capital Projects; the south checked baggage inspection system building expansion. In FY 2024- 25, PFC Expenditures are $2.5 million in debt service and a $25.0 million to fund 416 for the airports Capital Projects. The transfer from fund 416 is to help fund the expansion project. The airport intends to submit a PFC application #3 to the Federal Aviation Administration to impose and use approximately $31 million of PFC funds to complete the terminal expansion project.
TABLE 5
FY2022-23 FY2023-24 FY2024-25
Forecast Draft Budget Draft Budget
Total Revenue $ 7,850,000 $ 8,806,327 $ 9,011,451
Customer Facility Charges 7,850,000 8,806,327 9,011,451 Total Expense $ 10,600,000 - $ $ 3,000,000
Rental Car Improvement - 10,600,000 500,000
Transfer Out - - 2,500,000
Surplus/(Deficit) $ 7,850,000 $ (1,793,673) $ 6,011,451 FY2022-23 FY2023-24 FY2024-25
Forecast Draft Budget Draft Budget
Total Revenue $ 5,781,000 $ 6,425,776 $ 6,575,496
Passenger Facility Charges 5,781,000 6,425,776 6,575,496 Total Expense $ 2,521,000 $ 9,001,977 $ 27,507,761
Loan Principal & Interest 2,521,000 2,561,977 2,507,761 Transfer Out - 6,440,000 25,000,000
Surplus/(Deficit) $ 3,260,000 $ (2,576,201) $ (20,932,265) Item Item 3A - Page 70 2B - Page 175
City Council Staff Report
May 8, 2023 -- Page 15
Study Session FY 2023-24 & FY 2024-25 Draft Budget
Airport Capital Projects Fund
The Airport Capital Projects fund is for the Airports various capital projects (see Table 6 below). The Airport maintains a five-year Capital Program that is intended to address critical improvements. The Capital Program includes capital improvement projects that address federal security requirements, airfield safety, environmental remediation, terminal upgrades, and development. The Airport has 16 projects anticipated for FY 2023- 24 totaling $42.7 million and 17 projects for FY 2024-25 totaling $96.1 million. The Airport anticipates receiving $29.3 million from the FAA through the Airport Improvement Program (AIP), Bipartisan Infrastructure Law or other federal grants to fund capital projects.
TABLE 6
In-Progress Projects for FY 2022-23
1. Taxiway Rehabilitation Design
2. Taxiway Hot Spot Study
3. Wildlife Hazard Assessment
4. Airport Common Use & Carpet Renovation
5. Gate 16 Taxiway Repair
6. Two Trash Compactors
7. Airport Master Plan
Proposed Projects for FY 2023-24
1. Telehandler/Forklift
2. Parking Revenue System
3. Verbiage Message Signage - Digital
4. Property Acquisition
5. Lot A, Economy Lot Parking, Employee Lot (W of El Cielo) - (Design)
6. Electric Charging Station Infrastructure - Chargers acquisition
7. Solid Separator
8. Procure Landside Vehicles
9. Paint Striping Truck
10. Wi-Fi Consultant (Design)
FY2022-23 FY2023-24 FY2024-25
Forecast Draft Budget Draft Budget
Total Revenue $ 12,792,750 $ 42,761,840 $ 96,150,000
Grant Revenue 7,406,922 29,338,206 56,662,000
Transfer In 5,385,828 13,423,634 39,488,000
Total Expense $ 17,121,319 $ 42,746,000 $ 96,150,000
Capital Projects 17,121,319 42,746,000 96,150,000
Surplus/(Deficit) $ (4,328,569) $ 15,840 $ -
Item Item 3A - Page 71 2B - Page 176
City Council Staff Report
May 8, 2023 -- Page 16
Study Session FY 2023-24 & FY 2024-25 Draft Budget
11. Wi-Fi Installation (Construct)
12. Restroom Capacity & ADA Renovations (Construct)
13. South Checked Baggage Inspection System (CBIS) Building Facility Expansion - (Design)
14. Baggage Claim (Design)
15. Shade Area - Phase 1
16. Carpet Replacement - Main terminal lobby and security check point Proposed Projects for FY 2024-25
1. Consolidated Rental Car Facility (Design)
2. Procure two Zero Emissions Buses
3. Economy Lot (Construct) - Phase 1
4. Lot A (Construct)
5. Airfield W & A1 - (Construct - Phase 1)
6. Federal Inspection Station - (Design) & New Terminal Expansion
7. Remain Over Night (RON) Parking Spaces
8. Procure ARFF Truck - Fire Dept
9. Airfield 31L/13R Rehabilitation & Airfield Connector - (Design)
10. Arrivals Bag Claim Renovation/Expansion - (Construct)
11. Outbound BHS Inline System Replacement - (Construct)
12. BHS - Terminal Building Expansion (Construct)
13. Economy Lot (Construct) - Phase 2
14. HVAC Infrastructure Replacement
15. Conveyance Replacement
16. Main Terminal Façade Restoration (Design)
17. Automated Exit Lanes
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with City Council priority of Good Governance.
FISCAL IMPACT:
Provide direction to Staff on any changes to the Preliminary FY 2023-24 and FY 2024- 25 budgets.
REVIEWED BY:
Budget Manager: Andrew Neri
Acting Director of Finance: Kristopher J. Mooney
City Engineer: Joel Montalvo
Airport Administration Manager: Victoria A. Carpenter
Executive Director of Aviation: Harry Barrett Jr., A.A.E.
City Manager: Scott Stiles
Item Item 3A - Page 72 2B - Page 177
City Council Staff Report
May 8, 2023 -- Page 17
Study Session FY 2023-24 & FY 2024-25 Draft Budget
ATTACHMENTS:
1. Budget in Brief
2. Capital Schedule
3. Airport Budget
Item Item 3A - Page 73 2B - Page 178
ATTACHMENT 3
Item Item 3A - Page 12 2B - Page 179
CAPITAL PROJECTS SCHEDULE
Project # Fund STRING NAME TOTAL BUDGET Carryforward +
FY23 Budget
REMAINING
BALANCE (NET
OF ENC.)
2024 DETAIL
AMOUNT
2025 DETAIL
AMOUNT
2026 DETAIL
AMOUNT
2027 DETAIL
AMOUNT
2028 DETAIL
AMOUNT
TOTAL UNENC.
FUNDING
01-11 261 INDIAN UPRR CONSTRUCTION $ 35,023,422.92 $ 30,252,990.92 $ 3,674,505.18 $ 2,385,216.00 $ 2,385,216.00 $ - $ - $ 8,444,937.18 01-11 261 INDIAN UPRR RIGHT-OF-WAY 31,366 31,366 5,956 - - - - 5,956 01-11 134 INDIAN UPRR - CONSTRUCTION 3,576,353 3,362,413 3,131,555 213,940 - - - 3,345,495 01-11 134 INDIAN CANYON I-10 SEWER 8,069 8,069 7,428 - - - - 7,428 01-11 134 INDIAN UPRR - RIGHT-OF-WAY (638) (638) (5,439) - - - - (5,439) 01-11 134 INDIAN UPRR CONSTRUCTION 7,145,080 6,503,260 372,446 641,820 - - - 1,014,266 01-11 134 INDIAN UPRR-RIGHT-OF-WAY 25,520 25,520 11,127 - - - - 11,127 01-11 420 SEWER EXTENSION - INDIAN UPRR 12,993,311 9,993,311 1,907,970 3,000,000 - - - 4,907,970 06-18 261 SOUTH PALM CANYON BRIDGE 6,582,010 5,063,084 4,974,680 1,518,925 - - - 6,493,606 06-18 133 SOUTH PALM CANYON BRIDGE 325,762 250,586 250,078 75,176 - - - 325,253 06-18 134 SOUTH PALM CANYON BRIDGE 868,642 668,186 667,804 200,456 - - - 868,260 08-25 261 RAMON BRIDGE-CAT CITY 2,008 2,008 156 - - - - 156 08-25 261 RAMON BRIDGE-CON 38,466,241 130,595 93,909 12,778,549 12,778,549 12,778,549 - 38,429,556 08-25 261 RAMON RD BRIDGE-CAT CITY 19,192 19,192 19,192 - - - - 19,192 08-25 261 RAMON BRIDGE-ROW 174,257 174,257 86,561 - - - - 86,561 08-25 134 RAMON BRIDGE WIDENING-LOC CON 1,258,230 100,000 95,842 386,077 386,077 386,077 - 1,254,072 08-25 134 RAMON BRIDGE WIDENING-LOC ROW 126,663 126,663 123,254 - - - - 123,254 08-25 134 RAMON BRIDGE WIDENING-REG CON 8,686,724 - (3,565) 2,895,575 2,895,575 2,895,575 - 8,683,159 08-25 134 RAMON BRIDGE WIDENING-REG ROW 236,676 236,676 220,916 - - - - 220,916 10-10 261 VISTA CHINO BRIDGE-CAT CITY 21,211 21,211 21,211 - - - - 21,211 10-10 261 VISTA CHINO BRIDGE CAT CITY 27,572 27,572 27,572 - - - - 27,572 10-10 261 VISTA CHINO BRIDGE WW WASH 82,191,875 6,666,933 6,665,028 3,930,732 3,930,732 33,831,739 33,831,739 82,189,970 10-10 261 VISTA CHINO BRIDGE WW WASH 2,515,969 2,515,969 468,276 - - - - 468,276 10-10 261 VISTA CHINO BRIDGE WW WASH 749,227 749,227 671,016 - - 671,016 10-10 134 VISTA CHINO BRIDGE-LOCAL 2,278,954 - 127,317 - 127,317 1,012,160 1,012,160 2,278,954 10-10 134 VISTA CHINO BRIDGE-LOCAL 2,637 2,637 96 - - 96 10-10 134 VISTA CHINO BRIDGE WW WASH 437,045 437,045 370,659 - - - - 370,659 10-10 134 VISTA CHINO BRIDGE-REGIONAL 7,621,341 282,549 282,364 381,951 381,951 3,287,445 3,287,445 7,621,156 10-10 134 VISTA CHINO BRIDGE-REGIONAL 27,020 27,020 19,427 - - 19,427 10-10 134 VISTA CHINO BRIDGE WW WASH 413,269 413,269 214,294 - - - - 214,294 12-02 261 S PALM CYN TAHQUITZ CREEK 12,671,759 7,989,363 7,914,803 4,682,396 - - - 12,597,199 12-02 134 S PALM CYN TAHQUITZ CREEK 354,028 202,365 200,238 151,663 - - - 351,902 12-02 134 S PALM CYN TAHQUITZ CREEK 116,664 116,664 116,082 - - - - 116,082 12-02 134 S PALM CYN TAHQUITZ CREEK 1,060,080 605,089 596,989 454,991 - - - 1,051,980 12-04 261 EPC PALM CYN WASH BRIDGE 8,375,455 1,640,446 1,530,428 6,735,009 - - - 8,265,437 12-04 134 EPC PALM CYN WASH BRIDGE 306,503 88,355 79,527 218,148 - - - 297,675 12-04 134 EPC PALM CYN WASH BRIDGE 41,723 41,723 38,606 - - - - 38,606 12-04 134 EPC PALM CYN WASH BRIDGE 797,955 143,512 107,940 654,443 - - - 762,383 16-08 261 MAIN LIBRARY REMODEL 7,060,050 4,138,650 4,138,650 2,921,400 - - - 7,060,050 16-08 260 MAIN LIBRARY REMODEL 8,060,050 4,138,650 4,138,339 2,921,400 1,000,000 - - 8,059,739 16-18 261 HSIP CYCLE 8 TRAFFIC SIGNALS 2,744,934 2,744,934 2,718,454 - - - - 2,718,454 16-18 261 HSIP CYCLE 8 TRAFFIC SIGNALS 64,271 64,271 (9,122) - - - - (9,122) 16-18 142 HSIP CYCLE 8 TRAFFIC SIGNALS 1,206,407 1,206,407 1,206,407 - - - - 1,206,407 18-04 100 PLAZA THEATER IMPROVEMENTS 1,000,000 1,000,000 84,935 - - - - 84,935 18-04 261 PLAZA THEATER IMPROVEMENTS 4,524 4,524 4,524 - - - - 4,524 18-05 261 CYCLE 9 TRAFFIC SIGNAL IMPRV 1,652,941 1,420,705 1,394,562 232,236 - - - 1,626,798 18-06 260 VICTORIA RTHHRDY RESTROOMS 1,586,000 1,220,000 1,220,000 366,000 1,586,000 18-09 260 FIRE TRAINING FACILITY 1,495,000 1,150,000 1,150,000 345,000 1,495,000 18-10 260 DOWNTOWN SFTY BOLLARD PH2 1,441,375 - - 650,000 0 791,375 - 1,441,375 18-14 134 GENE AUTRY WIND WALL 30,895 30,895 15,434 15,434 18-14 134 GENE AUTRY WIND WALL 2,626,000 2,020,000 2,004,445 606,000 2,610,445 18-17 261 POLICE DEPT IMPOUND BLDG 754,000 - 754,000 - - - - 754,000 18-17 260 Police Impound Meas J 754,000 - 754,000 - - - - 754,000 18-20 261 SKYLIGHT RAILINGS 854,656 854,656 787,470 - - - - 787,470 19-15 261 STORM DRAIN LINE 20 10,528,000 7,520,000 7,520,000 3,008,000 - - - 10,528,000 19-15 135 STORM DRAIN LINE 20 966,784 690,560 657,084 276,224 - - Item Item 3A - Page 77 - 2B - Page 180933,308
CAPITAL PROJECTS SCHEDULE
Project # Fund STRING NAME TOTAL BUDGET Carryforward +
FY23 Budget
REMAINING
BALANCE (NET
OF ENC.)
2024 DETAIL
AMOUNT
2025 DETAIL
AMOUNT
2026 DETAIL
AMOUNT
2027 DETAIL
AMOUNT
2028 DETAIL
AMOUNT
TOTAL UNENC.
FUNDING
19-15 135 STORM DRAIN LINE 20 477,884 341,346 332,810 136,538 - - - 469,348 19-15 135 STORM DRAIN LINE 20 715,744 511,246 489,757 204,498 - - - 694,255 19-18 260 JC FREY BLDG REHAB 1,131,000 - 1,131,000 - - - - 1,131,000 19-23 260 KEYLESS ENTRY PHASE 2 812,723 203,348 203,348 609,375 - - - 812,723 19-23 261 KEYLESS ENTRY PHASE 2 42,649 42,649 42,649 - - - - 42,649 19-24 260 DEMUTH PARK ADA ACCESS PHASE 2 1,900,000 600,000 595,714 1,300,000 - - - 1,895,714 19-25 260 LIFE SAFETY FIRE SPRKLR ALARM 2,200,000 900,000 900,000 1,300,000 0 - - 2,200,000 19-26 260 EMERGENCY GENERATORS CITYFAC 1,977,500 1,200,000 1,200,000 777,500 - - - 1,977,500 19-27 260 HVAC CITY WATER TREATMENT PRGM 789,750 607,500 607,500 182,250 - - - 789,750 19-28 260 RECREATIONAL LED LIGHTING UPGR 4,748,870 4,748,870 4,692,578 - - - - 4,692,578 20-03 261 PALM CYN INDIAN ROUNDABOUT 1,240,000 200,000 200,000 260,000 260,000 520,000 - 1,240,000 20-03 260 PALM CYN INDIAN ROUNDABOUT 2,185,096 625,096 454,677 520,000 520,000 520,000 - 2,014,677 20-04 260 SUNRISE PLAZA HVAC IMPROVEMENT 1,955,450 400,000 400,000 650,000 905,450 - - 1,955,450 20-04 261 SUNRISE PLAZA HVAC IMPROVEMENT 100,000 100,000 100,000 100,000 20-06 261 CITY HALL PD ELECTRICAL UPGRADES 266,500 205,000 205,000 61,500 266,500 20-06 261 CITY HALL PD ELECTRICAL UPGRADES 617,318 475,000 474,395 142,318 616,713 20-07 261 SUNRISE PLAZA DOMESTIC WATER S 329,875 - 329,875 - - - - 329,875 20-08 261 FLEET OPS HVAC ELECTRICAL IMPR 946,750 300,000 300,000 646,750 - - - 946,750 20-10 261 SUNRISE PLAZA DOOR WINDOW REPL 981,395 300,000 300,000 681,395 - - - 981,395 20-21 261 LOCAL ROAD SAFETY PLAN 7,992,788 492,788 492,636 2,646,500 1,617,833 1,617,833 1,617,834 7,992,636 21-04 420 WWTP SITEWORK PAVEMENT REHAB 1,600,000 150,000 150,000 725,000 725,000 - - 1,600,000 21-05 420 WWTP SLUDGE DRYING BEDS 1,723,895 1,017,895 943,432 706,000 - - - 1,649,432 21-06 420 WWTP DEMO ABANDONED HEADWORKS 3,685,500 1,842,750 1,842,750 1,842,750 - - - 3,685,500 21-08 420 WWTP BIOSOLIDS DEWATERING FACI 27,313,583 6,999,725 4,029,867 7,000,000 7,000,000 6,313,858 - 24,343,725 21-10 134 TRAFFIC CENTER COMM UPGRADE 650,000 500,000 491,216 150,000 641,216 21-16 260 DEMUTH DOG PARK 202,000 202,000 202,000 202,000 21-16 261 DEMUTH DOG PARK-CAP 1,300,306 - 1,300,306 - - - - 1,300,306 21-16 152 QUIMBY DEMUTH DOG PARK IMPRV 1,710,825 1,448,270 1,445,498 262,555 - - - 1,708,053 21-17 420 ARNICO TRACT SEWER PHASE 4 75,374 75,374 6,633 6,633 21-17 260 ARNICO TRACT SEWER PHASE 4 784,950 784,950 784,950 - - - - 784,950 22-19 260 RELOCATE FIRE STATION 1 23,200,000 1,600,000 1,600,000 3,600,000 9,000,000 9,000,000 - 23,200,000 22-20 260 COMMUNITY INITIATED PROJECTS 7,050,000 3,000,000 2,569,584 1,000,000 1,050,000 1,000,000 1,000,000 6,619,584 22-21 261 PEDESTRIAN STREETS MASTER PLAN 2,500,000 500,000 499,374 500,000 500,000 500,000 500,000 2,499,374 22-21 134 PEDESTRIAN STREETS MASTER PLAN 2,500,000 500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 22-21 260 PEDESTRIAN STREETS MASTER PLAN 2,500,000 500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 22-24 152 PICKLEBALL COURTS 150,276 150,000 150,000 276 - - - 150,276 22-24 260 PICKLEBALL COURTS 725,000 150,000 150,000 575,000 - - - 725,000 22-25 137 DEMUTH AND BARISTO SHADE STRUCTURES 281,960 281,960 281,960 281,960 22-26 260 SAN RAFAEL DRIVE TURF CONVERSION 150,000 150,000 150,000 150,000 22-36 261 IMPROVEMENTS TO LOT G DOWNTOWN 300,000 300,000 289,810 - - - - 289,810 22-37 261 SOCCER FIELDS AT DEMUTH PARK 200,000 200,000 200,000 - - - - 200,000 22-38 261 PALM TREE UP LIGHTING 90,000 90,000 90,000 - - - - 90,000 22-39 261 SHADE AT BUS STOPS 300,000 300,000 300,000 - - - - 300,000 XX-XX 261 SUNRISE RECYCLED WATER 1,500,000 - 1,500,000 - - - - 1,500,000 XX-XX 261 SUNRISE RECYCLED WATER 500,000 - 500,000 - 500,000 23-XX.0 261 RIM ROAD DESIGN 400,000 - 400,000 - 400,000 XX-XX-X 134 ONGOING STREET MAINTENANCE 2,000,000 - 500,000 - 500,000 500,000 500,000 2,000,000 23-XX.1 134 WESTERN CV FLOOD AND BLOWSAND IMPROVEMENT 673,873 - 673,873 - 673,873 PAVING 260 ANNUAL PAVEMENT REHABILITATION 36,000,000 9,000,000 1,856,054 9,000,000 6,000,000 6,000,000 6,000,000 28,856,054 SIGNINVTRY 133 BIANNUAL SIGN INVENTORY 600,000 300,000 300,000 300,000 - - - 600,000 SLURRY 133 ANNUAL SLURRY SEAL 3,375,000 675,000 675,000 675,000 675,000 675,000 675,000 3,375,000 SLURRY 134 ANNUAL SLURRY SEAL 3,375,000 675,000 675,000 675,000 675,000 675,000 675,000 3,375,000 SLURRY 142 ANNUAL SLURRY SEAL 1,097,504 - 1,097,504 - - - - 1,097,504 TRAFCALM 133 ANNUAL TRAFFIC CALMING 1,250,000 250,000 143,409 250,000 250,000 250,000 250,000 1,143,409 TRAFCALM 134 ANNUAL TRAFFIC CALMING 1,250,000 250,000 239,035 250,000 250,000 250,000 250,000 1,239,035 $ 151,270,431 $ 95,046,753 $ 98,079,406 $ 57,063,699 $ 83,804,610 $ 50,599,178 Item 3A - Page 78
$ 384,593,646 - $
I
!
Item 2B - Page 181
ATTACHMENT 4
Item Item 3A - Page 13 2B - Page 182
City of Palm Springs - Palm Springs International Airport FY 2023-24 & FY 2024-25 Budget
Fund 405 - Customer Facility Charge
Beginning Fund Balance $ 26,768,209 $ 30,426,667 $ 30,426,667 $ 38,276,667 $ 36,857,994 Revenues 3,759,413 7,465,000 7,850,000 9,181,327 9,406,451 Expenditures (100,956) (3,123,265) - (10,600,000) (3,000,000) Surplus/(Deficit) 3,658,457 4,341,735 7,850,000 (1,418,673) 6,406,451 Ending Fund Balance $ 30,426,667 $ 34,768,402 $ 38,276,667 $ 36,857,994 $ 43,264,445 Fund 410 - Passenger Facility Charge
Beginning Fund Balance $ (7,483,354) $ (7,483,354) $ (7,483,354) $ (4,223,354) $ (6,774,555) Revenues 5,451,866 5,451,866 5,781,000 6,450,776 6,603,496 Expenditures (8,926,176) (2,823,845) (2,521,000) (2,561,977) (2,507,761) Other - Tranfer to 416 - - - (6,440,000) (25,000,000)
Surplus/(Deficit) (3,474,309) 2,628,021 3,260,000 (2,551,201) (20,904,265) Ending Fund Balance $ (10,957,662) $ (4,855,333) $ (4,223,354) $ (6,774,555) $ (27,678,820) Fund 415 - Airport Fund
Beginning Fund Balance $ 3,567,861 $ 16,103,859 $ 16,103,859 $ 35,832,858 $ 42,786,472 Operating Revenues
Revenues 33,050,802 29,179,700 36,921,673 56,423,713 69,312,200 Non-Operating Revenues
CARES Act Grant - 5,989,698 5,989,698 - -
CRRSA - Airport Grant - 1,100,000 - 4,783,916 -
CRRSA - Concessions Grant - 4,800,000 280,390 - -
American Rescue Plan Act - Airport Grant - 6,020,652 9,310,342 1,481,290 - American Rescue Plan Act - Concessions - - 1,121,560 - - Operating Expenses
Expenditures (20,514,803) (29,007,991) (27,758,837) (37,516,522) (41,949,447) Additional & Proposed Staffing - - - (3,531,535) (3,217,980) CalPERS Reserve Set-Aside - - (750,000) (750,000) (750,000) Other - Transfer to 416 - (5,385,828) (5,385,828) (6,983,634) (14,488,000) Surplus/(Deficit) 12,535,999 12,696,231 19,728,998 13,907,229 8,906,773 Ending Fund Balance $ 16,103,859 $ 28,800,090 $ 35,832,858 $ 42,786,472 $ 47,239,858 Fund 416 - Capital Projects
Beginning Fund Balance $ 63,683,406 $ 63,683,406 $ 59,140,476 $ 54,597,545 $ 54,673,385 Federal Grants 6,983,095 9,487,656 9,487,656 29,398,206 56,662,000 Other - Transfer from 410 8,229,415 - - 6,440,000 25,000,000 Other - Transfer from 415 - 5,385,828 5,385,828 6,983,634 14,488,000 Expenditures (2,890,634) (19,416,415) (19,416,415) (42,746,000) (96,150,000) Surplus/(Deficit) 12,321,877 (4,542,930) (4,542,930) 75,840 - Ending Fund Balance $ 16,103,859 $ 59,140,476 $ 54,597,545 $ 54,673,385 $ 54,673,385 All Airport Funds Summary
FY 2024-25
Draft Budget
FY 2022-23
Revised
Budget
FY 2022-23
Estimated
Actual
FY 2023-24
Draft Budget
FY 2021-22
Actual
1 5/23/2023
Item Item 3A - Page 79 2B - Page 183
City of Palm Springs - Palm Springs International Airport FY 2023-24 & FY 2024-25 Budget
Category
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Revised
Budget
FY 2022-23
Estimated
Actual
FY 2023-24
Draft Budget
FY 2024-25
Draft Budget
Est 2022-23
Actual vs
Budget 2023-
24 % Change
Budget
2023-24 vs
2024-25 %
Change
Airline Revenues
Scheduled Landing Fees 2,107,977 3,388,547 3,340,000 3,713,722 5,910,134 6,660,726 11.2% 12.7% Landing Fee Surcharge 844,474 2,082,190 1,783,000 2,293,811 - - 28.6% Terminal Usage Hold Room Fee 921,012 1,374,922 1,034,000 1,483,246 3,470,605 4,512,015 43.4% 30.0% Terminal Air Comm Rentals 1,971,523 2,180,132 2,094,000 2,174,246 9,467,216 14,090,552 3.8% 48.8% Loading Bridge Fees - - - 1,255,064 1,208,363 -3.7%
Non-Airline Revenues
On-Airport Rental Car 5,263,544 11,330,331 8,899,000 12,304,500 11,944,780 12,303,124 38.3% 3.0% Land Rental 1,317,324 1,358,823 1,223,000 1,397,783 1,247,329 1,409,974 14.3% 13.0% Leased Parking 2,680,743 5,349,941 4,704,000 6,093,906 6,697,064 6,797,520 29.5% 1.5% Term Non-Air Comm Rental 1,971,523 1,694,156 2,097,959 2,333,334 9,998,816 15,437,857 11.2% 54.4% All Other General Revenue 4,291,759 14,760,844 5,127,126 5,335,705 5,740,219 Non-Operating Revenues - -
CARES Act Funds 3,451,322 - 5,989,698 5,989,698 - - 0.0% CRRSAA - Airport - - 1,100,000 - 4,783,916 - -100.0% -100.0% CRRSAA - Concessions - - 280,390 280,390 - - 0.0%
ARPA - Airport - - - 9,310,342 1,481,290 - -100.0%
ARPA - Concessions - - - 1,121,560 - -
TOTAL 20,529,441 33,050,802 47,305,891 53,623,663 61,591,919 68,160,350 14.9% 10.7% Airport Operations Fund Revenues
Scheduled
Landing Fees
10%
Terminal
Usage Hold
Room Fee
6%
Terminal Air
Comm Rentals
15% Loading Bridge
Fees
2%
On-Airport
Rental Car
19%
Land Rental
2%
Leased
Parking
11%
Term Non-Air
Comm Rental
16%
All Other
General
Revenue
9%
CRRSAA -
Airport
8%
ARPA - Airport
2%
Fiscal Year 2023-24
Airport Revenue
Fund 415 Scheduled
Landing Fees
10%
Terminal Usage
Hold Room Fee
7%
Terminal Air
Comm Rentals
21%
Loading Bridge
Fees
2% Non-Airline
Revenues
0% On-Airport Rental Car
18%
Land Rental
2%
Leased
Parking
10%
Term Non-Air
Comm Rental
23%
All Other
General
Revenue
8%
Fiscal Year 2024-25
Airport Revenue
Fund 415
2 Item Item 3A - Page 80 2B
5/23/2023
- Page 184
City of Palm Springs - Palm Springs International Airport FY 2023-24 & FY 2024-25 Budget
Category
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Revised Budget
FY 2022-23
Estimated
Actual
FY 2023-24
Draft Budget
FY 2024-25
Draft Budget
Est 2022-23
Actual vs Draft
Budget 2023-24
% Change
2023-24 vs
2024-25
Budget %
Change
Administration 3,986,813 (29,497) 6,573,372 5,212,996 7,990,385 8,847,224 53.3% 10.7% Information Technology - - 210,000 420,000 784,777 682,047 86.9% -13.1% Law Enforcement 2,825,144 2,704,992 3,138,357 3,053,885 3,147,659 3,229,436 3.1% 2.6% Aviation Security - - - - 1,696,241 1,813,039 6.9%
Airside Operations 1,660,134 1,469,874 1,068,180 1,309,963 5,288,984 5,454,221 303.8% 3.1% Rescue-Fire 3,815,758 3,443,024 4,227,107 3,681,436 4,881,146 5,041,960 32.6% 3.3% Landside Operations 1,131,673 1,489,331 1,538,049 1,699,475 2,178,178 2,759,661 28.2% 26.7% Ground Maintenance 405,867 598,965 662,081 664,899 686,823 639,147 3.3% -6.9% Terminal Building Operations 6,579,342 7,069,586 7,060,112 7,788,259 8,191,023 10,605,447 5.2% 29.5% Passenger Boarding Bridges - - 999 13,759 120,000 120,000 772.1% 0.0% Baggage Handling System - - 722,979 299,493 897,000 900,000 199.5% 0.3% Control Center Operations 3,422,265 3,448,554 4,229,679 3,330,431 4,160,405 4,101,807 24.9% -1.4% Customs 250,562 333,013 276,528 284,240 336,296 303,996 18.3% -9.6% Planning and Projects - - - - 689,140 669,444
Capital Projects - (13,039) - - - -
TOTAL 24,077,558 20,514,803 29,707,443 27,758,837 41,048,057 45,167,427 48% 10% Airport Operations Fund Expenditures
Administration
19%
Information
Technology
2%
Law Enforcement
8%
Aviation Security
4%
Airside
Operations
13%
Rescue-Fire
12%
Landside
Operations
5%
Ground
Maintenance
2%
Terminal Building
Operations
20%
Baggage
Handling System
2%
Control Center
Operations
10%
Customs
1%
Planning and
Projects
2%
Fiscal Year 2023-24
Airport Expenditures
Fund 415
Administration
20%
Information
Technology
2%
Law Enforcement
7%
Aviation Security
4%
Airside
Operations
12%
Rescue-Fire
11%
Landside
Operations
6%
Ground
Maintenance
1%
Terminal Building
Operations
23%
Baggage
Handling System
2%
Planning and
Projects
2%
Fiscal Year 2024-25
Airport Expenditures
Fund 415
3 Item Item 3A - Page 81 2B - Page 185
5/23/2023
City of Palm Springs - Palm Springs International Airport FY 2023-24 & FY 2024-25 Budget
Grant Type | Expiration Date Beginning
Balance
Estimated Use as
of 6/30/23
FY 2023-24
Projected
FY 2024-25
Projected
Estimated Balance
as of 6/30/23
Coronavirus Aid, Relief, and Economic Security Act
(CARES) -
Expires - May 10, 2024 11,067,877 11,067,877 - - -
Coronavirus Response and Relief Supplemental
Appropriations Act (CRRSA) - Airport Operations
Expires - April 14, 2025 4,783,916 - 4,783,916 - -
Coronavirus Response and Relief Supplemental
Appropriations Act (CRRSA) - Concessions
Expires - May 31, 2025 280,390 280,390 - - -
American Rescue Plan Act (ARPA) - Airport Operations
Expires - August 10, 2025 10,791,632 9,310,342 1,481,290 - - American Rescue Plan Act (ARPA) - Concession
Expires - May 31, 2025 1,121,560 1,121,560 - - -
Baggage Claim Expansion*
Expires 2027 5,700,000
Bipartisan Infrastructure Law (BIL) *
Expires - 2026 10,366,004 - - - 10,366,004
Total Grants 44,111,379 21,780,169 6,265,206 - 10,366,004 * Estimated amount
FAA Grant Summary
4 Item Item 3A - Page 82 2B
5/23/2023
- Page 186
City of Palm Springs - Palm Springs International Airport FY 2023-24 & FY 2024-25 Budget
No. of Projects Project Description Location Budget Funding Source Grant Share Airport Share PFC CFC 1 Telehandler/Forklift Project will improve safety by allowing workers to easily reach and maneuver heavy objects. Landside 150,000 Airport - 150,000 2 Parking Revene System
Project will procure equipment, software and
wayfinding to improve the public parking system.
The existing system has reached its useful life.
Landside 500,000 Airport - 500,000
3 Verbal Message Signage - Digital
Project will procure equipment, installation and
programming of landside digital signage to convey
information to travelers.
Landside 800,000 Airport - 800,000
4 Property Acquisition Project will procure 8.06 acres of property south of Kirk Douglas Way for future use. Landside 8,800,000 CFC - - 8,800,000 5 Lot A, Economy Lot Parking, Employee Lot (W of El Cielo) - (Design) Project will rehabilitate 82,720 square feet of raw land into an employee parking lot, west of El Cielo. Landside 2,400,000 Airport - 2,400,000 6 Electric Charging Station Infrastructure - Chargers acquisition Project will procure 80 electric chargers to be installed in public parking lot "D". Landside 300,000 AirportACIP 271,980 28,020 7 Solid Separator
Project will procure a solid separate for the
maintenance shop to separate water and
hazardous waste.
Airside 100,000 Airport - 100,000
8 Procure Landside Vehicles
Project will procure three vehicles to replace the
useful life of two Operations vehicles and procure
one new vehicle for Airport Administration.
Airside 210,000 Airport
VALE/ZEV Grant 190,386 19,614
9 Paint Striping Truck
Project will procure a paint striping truck to paint
all the pavement markings, such as runway
centerlines, hold lines, and taxiway markings and
to be within FAA regulations.
Airside 1,000,000 Airport - 1,000,000
10 Wi-Fi Consultant (Design)
Project will work with a Wi-Fi consultant to design
and implement wireless networks, to ensure there
is enough coverage to all areas of the airport,
including terminal buildings, parking lots and
aprons.
Terminal 150,000 Airport - 150,000
Fiscal Year 2023-24 Airport Capital Projects
5 Item Item 3A - Page 83 2B - Page 1875/23/2023
City of Palm Springs - Palm Springs International Airport FY 2023-24 & FY 2024-25 Budget
No. of Projects Project Description Location Budget Funding Source Grant Share Airport Share PFC CFC Fiscal Year 2023-24 Airport Capital Projects
11 Wi-Fi Installation (Construct) Project will construct and install based on design. Terminal 500,000 Airport - 500,000 12 Restroom Capacity & ADA Renovations (Construct) Project will rehabilitate ten restrooms and convert them into gender neutral bathrooms. Terminal 10,000,000 AirportBIL-ATP Grant 9,500,000 500,000 13 Outbound Baggage Handing System Terminal Expansion & Passenger Screening Faciltiy Expansion (Design)
Project will expand existing terminal to incorporate
the newly designed baggage handling system. Terminal 20,000,000 Airport ACIP 13,560,000 - 6,440,000
14 Arrivals Baggage Claim Expansion (Design & Costruct - CMAR) Project will procure a consultant to design the
baggage claim to add additional capacity to the
terminal.
Terminal 6,000,000 Airport
BIL-ATP Grant 5,700,000 300,000
15 Shade Area - Phase 1
Project will install shade structures in the sterile
area outside of TSA checkpoint and at Nine Cities
Craft by the Regional Jet Concourse.
Terminal 236,000 Airport
VGPS Grant 100,000 136,000
16 Carpet Replacement - Main terminal lobby and security check point Project will remove and replace 15,110 square feet
of carpet in the main center terminal and security
checkpoint.
Terminal 400,000 Airport - 400,000
Subtotal Fiscal Year 2023-24 Projects 51,546,000 29,322,366 6,983,634 6,440,000 8,800,000 6 Item Item 3A - Page 84 2B - Page 1885/23/2023
City of Palm Springs - Palm Springs International Airport FY 2023-24 & FY 2024-25 Budget
No. of Projects Projects Description Location Budget Funding Source Grant Share Airport Share CFC PFC 1 Consolidated Rental Car Facility (Design) Project will improve safety by allowing workers to easily reach and maneuver heavy objects. Landside 2,500,000 CFC - - 2,500,000 - 2 Procure two Zero Emissions Buses
Project will procure Zero Emissions Vehicles (ZEV)
to provide transportation between the terminals
and the public parking.
Landside 2,000,000 Airport
VALE/ZEV Grant 1,813,200 186,800 -
3 Economy Lot (Construct) - Phase 1 Project will rehabilitate 434,786 square feet of pavement for an year round economy parking lot. Landside 3,000,000 Airport - 3,000,000 - 4 Lot A (Construct)
Project will convert 46,782 square feet of public
parking, into a commercial parking lot adjacent to
the terminal.
Landside 700,000 Airport - 700,000 -
5 Airfield W & A1 - (Construct - Phase 1) Project will construct based on the design that was completed in FY23 Airfield 6,500,000
Airport
ACIP
BIL-AIG Grant
5,892,900 607,100 -
6 Federal Inspection Station - (Design) & New Terminal Expansion Project will include the design and new terminal
expansion, based on the study which was
conducted in FY23/FY24
Airfield 19,000,000
Airport
BIL - Entitlement
Grant
17,225,400 1,774,600 -
7 Remain Over Night (RON) Parking Spaces
Project will expand the existing remain over night
parking spaces to help account for increased
capacity.
Airfield 4,000,000 Airport
ACIP Grant 3,626,400 373,600 -
8 Procure ARFF Truck - Fire Dept
Project will replace one PSP Aircraft Rescue & Fire
Fighting Vehicle with a vehicle equipped with 3,000
gallons water, 420 gallon of AFFF and 500 lbs. of
dry chemical.
Airfield 1,500,000 Airport - 1,500,000 -
9 Airfield 31L/13R Rehabilitation & Airfield Connector - (Design) Project will complete the design of the airfield
31L/13R rehabiliatation and airfield connector
pavements.
Airfield 1,500,000 Airport
ACIP Grant 1,359,900 140,100 -
10 Arrivals Bag Claim Renovation/Expansion - (Construct) Project will comlete the construction of the
baggage claim renovation and or expansion based
on the design completed in FY24.
Terminal 12,000,000
Airport
ACIP
BIL-ATP Grant
10,879,200 1,120,800 -
Fiscal Year 2024-25 Airport Capital Projects
7 Item Item 3A - Page 85 2B - Page 1895/23/2023
City of Palm Springs - Palm Springs International Airport FY 2023-24 & FY 2024-25 Budget
No. of Projects Projects Description Location Budget Funding Source Grant Share Airport Share CFC PFC Fiscal Year 2024-25 Airport Capital Projects
11 Outbound BHS Inline System Replacement - (Construct) Project will procure additional equipment needed
to expand the baggage handling system into a
100% automated inline system.
Terminal 10,000,000 Airport
OTA Grant 9,500,000 500,000 -
12 BHS - Terminal Building Expansion (Construct)
Project will expand existing terminal building to
include the newly designed baggage handling
system.
Terminal 25,000,000 PFC - - 25,000,000
13 Economy Lot (Construct) - Phase 2 Project will rehabilitate 434,786 square feet of pavement for a year round economy parking lot. Terminal 3,000,000 Airport 3,000,000 - 14 HVAC Infrastructure Replacement
Project will replace existing HVAC system to
include two boilers and three chillers with pumps.
The current system is beyond its useful life. The
new system will improve efficiency, reduce costs
and provide a better environment for the
Terminal 2,000,000 Airport
BIL-ATP Grant 1,900,000 100,000 -
15 Conveyance Replacement
Project will replace the existing three elevators,
one in the main terminal, one passenger elevator
and one cargo elevator in the Bono and two
escalators which have reached their useful life.
Terminal 4,700,000 Airport
BIL-ATP Grant 4,465,000 235,000 -
16 Main Terminal Façade Restoration (Design) Project will restore the historic terminal façade. Terminal 500,000 Airport - 500,000 - 17 Automated Exit Lanes Project will remove the existing turnstile doors and replace with a more effient passenger exit. Terminal 750,000 Airport - 750,000 - Subtotal Fiscal Year 2024-25 Projects 98,650,000 56,662,000 14,488,000 2,500,000 25,000,000 8 Item Item 3A - Page 86 2B - Page 1905/23/2023
CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:
APPROPRIATE FUNDS FOR THE HOMELESS NAVIGATION CENTER AND EARLY ENTRY FACILITY IN THE AMOUNT OF $5,000,000 AT 3589 MCCARTHY ROAD AND APPROVAL OF AMENDMENT NO 3. TO PROFESSIONAL SERVICES AGREEMENT NO. 9161 WITH JOHN FRIEDMAN ALICE KIMM ARCHITECTS, A
CALIFORNIA CORPORATION, FOR ARCHITECTURAL DESIGN SERVICES OF THE PALM SPRINGS NAVIGATION CENTER, CITY PROJECT NO. 22-0 RECOMMENDATION:
Approve $5,000,000 in the Fiscal Year 2024 General Fund Budget for additional costs relative to the Navigation Center and to allow Early Entry beds at 3589 McCarthy Road to be available more quickly.
1. Approve Amendment No. 3 in the amount of $520,763 to Professional Services Agreement No. 9161, for a new not-to-exceed amount of $1,440,355 with John Friedman Alice Kim Architects for the Palm Springs Navigation Center, City Project No. 22-05.
2. Approve an increase in the project contingency from $1,500,000 to $3,000,000 and authorize the City Manager to approve project-related contracts, amendments, and change orders up to $3 million (10% of the construction budget).
3. Attachments
Item 3A
CITY COUNCIL STAFF REPORT
DATE: JUNE 29, 2023 BUSINESS & LEGISLATIVE
SUBJECT: APPROPRIATE FUNDS FOR HOMELESS NAVIGATION CENTER AND EARLY ENTRY FACILITY IN THE AMOUNT OF $5,000,000 AT 3589 MCCARTHY ROAD AND APPROVAL OF AMENDMENT NO 3. TO
PROFESSIONAL SERVICES AGREEMENT NO. 9161 WITH JOHN
FRIEDMAN ALICE KIMM ARCHITECTS, A CALIFORNIA
CORPORATION, FOR ARCHITECTURAL DESIGN SERVICES OF THE
PALM SPRINGS NAVIGATION CENTER, CITY PROJECT NO. 22-05
FROM: Scott C. Stiles, City Manager
BY: Community & Economic Development Department
Engineering Services Department
SUMMARY:
Development of the Homeless Navigation Center (Navigation Center) at 3589 McCarthy Road (Site) is continuing forward with major milestones still on schedule. Sitework and utility infrastructure work is scheduled to begin in July 2023, production of the modular units is underway with delivery scheduled for Fall 2023, and the facilities are expected to be ready for the first residents in February 2024.
Bids for construction of the Navigation Center were received in May 2023 and were higher than budgeted. As such, the development team is proposing to reduce construction costs through the redesign and repurposing of Building 24 and Building 8 on the Navigation Center campus, and to use existing office space in Building C. Doing so will help mitigate the increased construction costs and have the added benefit of using Building 8 as an Early Entry Facility which will house individuals who are waiting to be placed in the independent living modular units. Building 24 and Building C will incorporate the operations that were initially planned for Building 8.
This request is to allocate $5,000,000 from the Fiscal Year 2024 General Fund Budget for additional costs relative to the Navigation Center. The funding will also allow the City to have Early Entry beds available onsite more quickly. The County of Riverside will also be increasing its contribution by $3,000,000 to assist with the construction costs of the facility. In addition, staff is requesting approval of an amendment to the agreement with John Friedman Alice Kimm Architects (JFAK) to provide additional design services related to the proposed project revisions.
Item 3A - Page 1
City Council Staff Report
June 29, 2023 -- Page 2
Navigation Center and Shelter Implementation Actions
RECOMMENDATION:
1) Approve $5,000,000 in the Fiscal Year 2024 General Fund Budget for additional costs relative to the Navigation Center and to allow Early Entry beds at 3589 McCarthy Road to be available more quickly.
2) Approve Amendment No. 3 in the amount of $520,763 to Professional Services Agreement No. 9161, for a new not-to-exceed amount of $1,440,355 with John Friedman Alice Kim Architects for the Palm Springs Navigation Center, City Project No. 22-05.
3) Approve an increase in the project contingency from $1,500,000 to $3,000,000 and authorize the City Manager to approve project related contracts, amendments and change orders up to $3 million (10% of the construction budget).
BACKGROUND:
At its February 9, 2023 meeting, the City Council approved additional funding for the Navigation Center in the amount of $3,000,000. Total construction costs at that time (including land) were estimated to be $31,695,202. The estimated costs were based on design development phase drawings and not the final construction phase drawings. As such, the estimates were not based on the final developed drawings. The $31,695,202 in funding for the project is broken down as follows:
Funding Sources Amount % of Total
HomeKey Grant (City/County) $16,035,202 51%
ARPA (County) 7,000,000 22%
IEHP / Molina (County) 5,500,000 17%
City Funds 3,160,000 10%
Total $ 31,695,202 100%
Tilden-Coil Constructors (Tilden-Coil), the Project Construction Manager At Risk (CMAR) requested bids for the Navigation Center in April 2023 when the final construction phase drawings were complete. Bids were submitted in May 2023 but were much higher than initially anticipated. The development team began evaluating several potential cost cutting and value engineering options to reduce the costs as much as possible.
If approved, the revised funding sources would include the County contributing an additional $3,000,000 for a total of $15,500,000, and the City contributing an additional $5,000,000 for a total of $8,160,000, with the breakdown as follows:
Item 3A - Page 2
City Council Staff Report
June 29, 2023 -- Page 3
Navigation Center and Shelter Implementation Actions
Funding Sources Amount % of Total
HomeKey Grant (City/County) $16,035,202 40%
ARPA (County) 8,000,000 20%
IEHP / Molina (County) 7,500,000 19%
City 8,160,000 21%
Total $ 39,695,202 100%
The proposed revisions include utilizing Building 8 as an Early Entry Facility where individuals can transition from the Access Center on El Cielo Road to the Navigation Center. Having the Early Entry Facility integrated with the Navigation Center allows individuals to receive wrap-around services at the Early Entry Facility while working towards more independent living in the residential modules at the Navigation Center.
STAFF ANALYSIS:
The Project will include 80 prefabricated residential units and includes the rehabilitation of two buildings on the Site (Buildings 8 and 24). The residential units will include kitchenettes and bathroom facilities. Five of the units are for families and 10 units are for transitional age youth. The Project also includes a children’s play area; general parking; green space; hardscape and landscape. Building 8 was planned for daytime services and administration uses; Building 24 was planned for operational services; and Building C was not considered a part of the Navigation Center Project.
Construction Costs
The estimated cost developed by Tilden-Coil at the design development phase in January was lower than the construction phase drawing bid costs. The cost increase is due to several factors including the following:
• Number of Bids Received – Tilden Coil has noted that a significant number of their regular subcontractors did not bid on the project due to timing issues and the complex nature of the work. The end result is a notable increase in construction costs.
• Construction Phase bid costs vs Design Development Phase estimates – the cost increase is partially due to the drawings not being fully developed at the design development phase.
• Electrical Costs – During the design development phase it was anticipated that the site may have to operate for about 4-6 months on temporary power as a means to house patrons at the site as quickly as possible. The temporary power costs alone exceeded $4,900,000.
• Site Infrastructure – the site requires extensive infrastructure upgrades to accommodate the buildings and services being added to the Navigation Center.
As the project moved from the design phase to construction drawings, the infrastructure upgrades became more evident.
Item 3A - Page 3
City Council Staff Report
June 29, 2023 -- Page 4
Navigation Center and Shelter Implementation Actions
• Service Provider and Community Input Design Features – Third-party service provider and community input were incorporated into the design throughout the process. These include walk-in refrigeration systems, large multi-purpose rooms, recuperative care, loading dock and trash compactor, extensive landscaping and hardscape, dog park features, shade and screening from the public. These requested features also increased construction costs.
The development team was able to reduce the Project costs by $10,000,000 after a thorough review of the plans, specifications and proposed amenities. This involves the following revisions:
• Building 8 was initially designed to house daytime services and program administration offices. It would have been accessible Monday through Friday for eight hours a day. It included a reception area, intake room, case management, employment services, and flex space for service providers to assist residents.
Building 8 will be re-designed and re-purposed to serve as an Early Entry Facility where approximately 50 shelter beds will be available as an overnight facility to get residents ready to move into their modular unit accommodations. Administrative functions and services will be relocated to other buildings at the site. o Costs for Building 8 increased from the February 2023 estimate by $428,869 from $3,099,031 to $3,527,900 based on the bids received in May 2023.
o Value engineering will reduce Building 8 costs to $753,900, which is $2,774,000 less than the May 2023 bids.
• Building C was originally planned for use as a shelter facility using funds from the County of Riverside’s Inland Empire Health Plan (IEHP) grant funds in the amount of $5,500,000. Project HomeKey Funds could not be used for such a shelter facility as congregate housing was not an allowable use of the HomeKey Funds.
However, plans for the shelter facility were put on hold as the IEHP funds were needed for the Navigation Center and therefore, no costs were associated with Building C as it was not intended to be part of this phase of the Navigation Center.
Building C already has offices, conference rooms, and storage space that only requires minor upgrades such as painting and carpeting.
The existing office space in Building C will be used to replace some of the office space, case management, employment services, and flex space that will be eliminated from Building 8. Only minimal funds are needed for Building C as the office space is already built out.
• Building 24 was intended to house 24-hour operational services. A large portion of this building was taken up by the commercial kitchen which includes dry and cold Item 3A - Page 4
City Council Staff Report
June 29, 2023 -- Page 5
Navigation Center and Shelter Implementation Actions
storage. It also had a large community dining / multi-purpose room, and a large Community Corridor which was designed to also serve as a multipurpose room.
Recuperative care spaces were also included for individuals who are released from hospital to continue their recovery with access to showers and nursing station. A security office, laundry room, mail room, and loading docks were also part of Building 24.
Building 24 will be re-designed to reduce the size of the commercial kitchen, dining/ multi-purpose room, and eliminate office space that can be provided in Building C.
The loading dock area will be removed from Building 24. Recuperative care space can also be eliminated from Building 24 as recuperative care services can be provided in the modular residential units as needed.
o Costs for Building 24 increased from the February 2023 estimate by $9,929,275 from $5,824,032 to $15,753,307 based on the bids received in May 2023. This was largely due to the desire to incorporate electric generators to allow the Navigation Center to begin operations sooner. o Value engineering eliminated the use of electric generators which cost approximately $4,900,000 and will reduce Building 24 costs to $9,981,307. • Site costs had increased by $5,189,276 from $3,091,472 to $8,280,748 based on the bids received in May 2023. Additional value engineering measures reduce site costs by $954,000 to $7,326,748 and includes:
o Reduced exterior landscaping
o Reduced hardscape
o Elimination of awnings at the entryways
o Eliminate option for use of temporary power
o Eliminate keycard and electrified hardware at modular residential units The cost of developing the Project with these changes, however, requires an additional $5,000,000 from the City. The County of Riverside will also be contributing an additional $3,000,000 to the project. The total cost of constructing the Navigation Center and Early Entry Facility is $39,693,324. The direct construction costs (excluding land and soft costs) are $29,246,726.
It should be noted that the land has already been purchased for $5,900,000 and therefore the land costs will not change. Additionally, the February 2023 estimates for soft costs (not including land) were estimated to be $4,546,598. This amount remains the same for the May 2023 cost estimates. However, the proposed action to increase architectural services in the amount of $520,763 will increase total soft costs to $5,067,361.
Item 3A - Page 5
City Council Staff Report
June 29, 2023 -- Page 6
Navigation Center and Shelter Implementation Actions
These construction budget changes are summarized below:
Estimate vs Actual
Division / Description Estimate Bid Costs Actual Costs
(with VE)
Building 8 3,099,031 3,527,900 753,900
Building 24 5,824,032 15,753,307 9,981,307
Modular Units 6,377,923 5,555,555 5,555,555
Site 3,091,472 8,280,748 7,326,748
Indirect Cost of Work 2,856,144 5,629,216 5,629,216
Soft Project Costs: 10,446,598 10,446,598 10,446,598
TOTAL 31,695,200 49,193,324 39,693,324
Operating Costs
Due to the redesign and addition of the Early Entry Facility, operating and maintenance costs for the Navigation Center campus are still being finalized. However, when the City Council approved the O&M agreement for the Navigation Center in 2022, those costs were estimated to be $2,459,713. Grant funds already secured for operation of the Navigation Center include Housing Homeless Assistance Program funds in the amount of $5,3000,000, and HomeKey 2 capitalized operating subsidy funds in the amount of $3,024,000. The City will continue to seek grants and additional sources of funding and is planning to cover the unfunded costs in future budgets.
Amendment No. 3 to Architect Agreement
On June 16, 2022, the City Council approved an agreement with John Friedman Alice Kimm Architects (JFAK) to provide Professional Design Services for the City’s Navigation Center Project. At the time, JFAK’s services were based and aligned with the HomeKey 2 grant awarded by the State of California Housing and Community Development Department (HCD). The grant specified a one-year delivery of the project with specific requirements for the design of the modular units and the site.
As the project developed, it became apparent that the one-year timeline was not attainable and the HomeKey modular unit design needed to be reconfigured significantly to fit the project site. As such, JFAK continued to be a partner in the design development Item 3A - Page 6
City Council Staff Report
June 29, 2023 -- Page 7
Navigation Center and Shelter Implementation Actions
process at an anticipated loss to their contract. The goal was to keep the same budget and alter the design as needed. However, as the project progressed to the construction design document phase the project estimated budget became significantly higher than originally anticipated. The higher cost required that the entire team pivot to value engineer the project.
JFAK prepared Amendment No 3. to account for the additional time required for the project, based on the extended time period necessary to complete the project. In addition, the value engineering design efforts will require conceptual, design development, and construction-level documents. The revised agreement and JFAK proposal for additional services are included as Attachment A.
On October 27, 2022, the City approved Amendment No. 1, a no fee amendment to JFAK’s agreement to modify tasks, add tasks, and eliminate tasks deemed not necessary.
On February 7, 2023, the City approved Amendment No. 2 in the amount of $58,952 to account for the low voltage design that included security systems, access control, video surveillance and telephone required by the project but could not be quantified until the design was underway.
Amendment No. 3 is a request for an additional $520,763 for a total not to exceed amount of $1,440,355. It is important to note that the proposed fee is approximately 5.5% of the estimated value engineering construction cost.
Early Entry Program
When people experiencing homelessness in Palm Springs need to access an overnight shelter or interim housing, the closest location of beds in the Coachella Valley are the residential facilities in Indio operated by Martha’s Village and Kitchen (MVK) and Coachella Valley Rescue Mission (CVRM). However, the distance to these shelter facilities adds unnecessary complications. The Access Center on El Cielo Road will provide limited shelter beds; the Early Entry program will be the second step in the process to assist in providing housing for people experiencing homelessness and will be part of the progression into the Navigation Center modular units, and preparation for being placed in permanent housing after the Navigation Center. Without an adequate number of such emergency and transitional housing beds, people experiencing homelessness are forced to find shelter in encampments, tents, cars, and other places not meant for human habitation.
The City currently partners with MVK to operate the Access Center at 225 El Cielo Road on a drop-in basis during the daytime and provides a variety of wrap-around services, such as assisting individuals with securing health, disability, social security, and other benefits; providing vouchers for use of laundry facilities and for bus pass system based on client need; and case management to clients based on their individual need. However, the Access Center does not provide sufficient space for overnight shelter on a continuing basis.
Item 3A - Page 7
City Council Staff Report
June 29, 2023 -- Page 8
Navigation Center and Shelter Implementation Actions
The Early Entry program in conjunction with the Navigation Center will create a path to housing where individuals can exit life on the streets, work towards independent living in the residential modules of the Navigation Center, receive wrap-around services, job training, and case management (Attachment B). Beds in the Early Entry Facility will be also available for the Palm Springs Police Department to refer individuals to the Navigation Center campus. Neither the Early Entry Facility nor the Navigation Center will provide walk-up services; instead, individuals will be referred from the El Cielo Access Center, referred by the Police Department, or referred by one of the City’s partner organizations.
CONSTRUCTION SCHEDULE:
Tilden-Coil has received bids for the project and is ready to move into the construction phase. As noted earlier, the bids came in higher than expected and through value engineering the cost of the project has been reduced. As a result of value engineering, several different trades are being rebid to conform to the value engineering redesign.
Tilden-Coil anticipates construction to begin in late July.
The design of the modular units is complete and is currently going through State Department of Housing and Community Development Approval process. Tilden-Coil anticipates the modular units to be delivered to the site in the fall. In addition, the redesigned Building 8 (Early Entry Facility) is tentatively scheduled to be completed by February of 2024. It is anticipated that Building 8 will use the existing power source on the site and it will be the first component of the Navigation Center facility to open.
Unfortunately, the delivery of the power source equipment required to power the rest of the facility is not anticipated until May of 2024. After the power source is delivered in May of 2024, the contractor will finalize the construction of the remaining facilities and deliver the completed project to the City in July 2024.
ALIGNMENT WITH STRATEGIC PLANNING:
The first major task in the Strategic Plan for Quality of Life (1A) with the key objective to improve homelessness is to build a Navigation Center, provide integrative services, and partner with homelessness providers for enhanced services.
FISCAL IMPACT:
At this time, staff is requesting utilization of $5,000,000 to supplement construction costs for the Navigation Center and to set up the new Early Entry program. If approved, funds in the amount of $5,000,000 will be budgeted in the Fiscal Year 2024 General Fund Budget for the Navigation Center and Early Entry program.
Item 3A - Page 8
City Council Staff Report
June 29, 2023 -- Page 9
Navigation Center and Shelter Implementation Actions
REVIEWED BY:
Department Director: Jay Virata
City Engineer: Joel Montalvo
Deputy City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENTS:
A) Amendment 3 to JFAK Agreement
B) Path to Housing
Item 3A - Page 9
ATTACHMENT A
AMENDMENT 3 TO JFAK AGREEMENT
Item 3A - Page 10
Revised: 2.9.22
AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES
AGREEMENT A9161 FOR THE PALM SPRINGS NAVIGATION
CENTER, CITY PROJECT 22-05,
BETWEEN THE CITY PALM SPRINGS AND
JOHN FRIEDMAN ALICE KIM ARCHITECTS
1. Parties and Date.
This Amendment No. 3 to the Professional Services Agreement (A9161) for the Palm Springs Navigation Center, City Project 22-05, is made and entered into as of this 29th day of June, 2023, by and between the City of Palm Springs (“City”) and John Friedman Alice Kimm Architects, a California corporation, with its principal place of business at 1461 E.4th Street, Los Angeles, CA, 9003 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled Professional Services Agreement (A9161) for the Palm Springs Navigation Center, City Project 22-05 dated June 28, 2022 (“Agreement” or “Contract”) for the purpose of retaining the services of Consultant to provide professional architectural and engineering design services.
2.2 Amendment. The City and Consultant desire to amend the Agreement to provide conceptual, design development-level, and construction-level redesign documents of buildings 8, 24, modular units, and site civil and landscape architectural design services as part of the large-scale value engineering effort for the project.
2.3 Amendment Authority. This Amendment No. 3 is authorized pursuant to Section 1.8 Additional Services and 2.3 Changes in Scope of the Agreement.
3. Terms.
3.1 Scope of Services. Section 1.1 of the Agreement is hereby amended to read as follows:
The additional tasks for professional services outlined in the Consultant’s letter dated June 7, 2023, attached hereto, are incorporated into Exhibit “A” of the Agreement.
3.2 Maximum Contract Amount. Section 2.1 of the Agreement is hereby amended as follows:
The total amount of compensation is increased by $520,763 for a new total not to exceed amount of $1,440,355.
Item 3A - Page 11
Revised: 2.9.22
3.3 Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 3. From and after the date of this Amendment No. 3, whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 3.
3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 3.
3.5 Severability. If any portion of this Amendment No. 3 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.6 Counterparts. This Amendment No. 3 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
Item 3A - Page 12
Revised: 2.9.22
SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS
AND JOHN FRIEDMAN ALICE KIMM ARCHITECTS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.
CONSULTANT:
By: _______________________________________ By: _________________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _______________________________ Jeffrey S. Ballinger Brenda Pree
City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
Scott C. Stiles
City Manager
Item 3A - Page 13
PALM SPRINGS HOMELESS NAVIGATION CENTER - VE, REDESIGN, SCHEDULE JFAK Architects FEE PROPOSAL - ADD SERVICES NO 3 Page 1
John Friedman Alice Kimm Architects 1461 E 4th Street
Los Angeles, CA 90033
213.253.4740
jfak.net
7 June 2023
Joel Montalvo
City Engineer, Engineering Services Department
City of Palm Springs
Via Email: [email protected]
Re: Palm Springs Homeless Navigation Center, Fee Proposal for Add Services No 3 – Additional Design, Value Engineering Redesign, Extended Schedule Dear Joel:
Please accept this Fee Proposal for additional design, value engineering redesign, and lengthening of project duration due to increased project complexity and market forces.
I. ADDED SCOPE TO BASE CONTRACT COVERED BY THIS PROPOSED ADD SERVICES NO 3:
The work of this Add Services No 3 is the result of several factors including the below:
1. Increased complexity in the programming for the project, beyond what was stated in the original RFP.
2. Increased complexity in the site planning, organization, and sizing of the project, beyond what was illustrated in the feasibility study that was part of the original RFP.
3. Addition of approximately 12 months to the overall duration of the project, due to a combination of factors including 1 and 2 above.
4. The necessity to redesign and value engineer the project, due to market forces and higher-than-expected construction prices, which remain volatile and subject to unpredictable change.
5. Increased responsibility for the design and delivery of the modular buildings, beyond what was assumed at the start of the project. This last is partially due to the compressed project schedule that proceeded more quickly than the modular construction procurement process could accommodate. Note that modular construction is still relatively new in the realm of institutional and civic construction.
6. Increased number of meetings and coordination throughout the duration of the project, as necessitated by all of the above.
7. Code changes that necessitated additional design revisions to the modular buildings component of the project, given that the modular buildings could not be submitted for permitting prior to December 2022 (related to 5 above).
The work of this Add Services No 3 requires work to be provided by the following disciplines:
Architecture (includes all coordination);
Civil Engineer (VCA);
MEP and Lighting Engineer (Salas O’Brien);
Landscape Architect (Office of the Designed Landscape); Structural Engineer (Englekirk);
Item 3A - Page 14
JF( )AK
PALM SPRINGS HOMELESS NAVIGATION CENTER - VE, REDESIGN, SCHEDULE JFAK Architects FEE PROPOSAL - ADD SERVICES NO 3 Page 2
Kitchen Consultant (Fred Schmid and Associates);
Specifications (Yagade);
Low Voltage and Security Consultant (Exante 360);
Fire Life Safety / Code Consultant (Jensen Hughes).
II. DELIVERABLES FOR THE ADDED SCOPE DESCRIBED IN SECTION I ABOVE:
The work described in Section I has the following required deliverables:
1. Conceptual and Design Development-level redesign undertaken as part of a large value engineering effort, which includes redesign of the site, modular buildings, and warehouses. This redesign will move critical functions of the current Building 8 to the current Building 24, and ready Building 8 to serve for the time being as an Early Entry Facility. Building 8 will be renovated to the minimum extent possible to accommodate this function.
2. Complete revisions to Contract Documents for the value engineering effort – refers to the complete documentation of the value-engineered redesign, for partial re-bidding and to constitute a construction-ready set of documents. Includes finalizing the overall site design, modular buildings design, and warehouse renovations design for construction. It includes thorough review of all disciplines’ work-in-progress; thorough review of the work-in-progress of CA Modulars; review and approval of proposed substitutions for any/all components of the project; and multiple rounds of changes (as many as necessary) to Contract Documents in order to bring the project down in cost, under the guidance of and in collaboration with City of Palm Springs and the project General Contractor Tilden Coil. Finally, it requires coordination with Tilden Coil and CA Modulars (the modular builder and installer), as well as with City of Palm Springs, to ensure that the final, construction-ready documentation of the work of all disciplines and project components are coordinated with each other, complete with respect to industry standard, and expressive of all design intent.
3. Schedule Extension – Accommodation of approximately 12-month extension to the project due to the added complexity of the project as outlined in Section I above and the need to value engineer the project based on a highly escalated construction cost climate.
Additional necessary hours expended by the JFAK team, for this added project duration, including for subconsultants, are captured in this fee proposal. Note that the actual period of construction is not expected to deviate from original project expectations.
III. PROPOSED FEE
Please see attached pages that contain the full Prime Consultant (JFAK) and Subconsultant fee schedule, as well as a Level of Effort (LOE) breakdown by hours for JFAK. The overall lump sum amount of this Add Services No 3 is $520,763, inclusive of all subconsultants. Important to note are the following:
Item 3A - Page 15
PALM SPRINGS HOMELESS NAVIGATION CENTER - VE, REDESIGN, SCHEDULE JFAK Architects FEE PROPOSAL - ADD SERVICES NO 3 Page 3
1. As noted in Section ll-3 above, the work of this Add Services No 3 will be complete by the commencement of construction.
2. As noted in Section II-3 above, it is assumed that the duration of the Construction Phase will not change relative to what was originally budgeted for. If this should substantially change, or should the construction process be modified in a manner that requires major extra effort to be expended by our team members, then an additional fee can be proposed at that time.
3. JFAK has reduced our 2023 Hourly Rates for the purposes of calculating our fee.
Reduced hourly rates are part of our commitment to civic work, in particular for projects that are directed towards the challenge of homelessness.
4. JFAK’s own hourly LOE fee came to $507,280. Along with our reduced hourly rates, we reduced this figure by 50%, to $253,640, to underline our commitment to this project.
IV. PROPOSED PAYMENT SCHEDULE
The below table outlines the proposed fee schedule. We understand that this proposal may be required to receive City Council approval and that this might delay payment, assuming the proposal is approved. Regardless, the below is the schedule that we suggest, and we can accommodate delay on the City’s part if necessary.
Milestone at which invoice will be submitted Payment
Percentage
Fee
Approval of this Add Services No 3 20% $104,150
Approval of Redesigned Plans (Section II-1 above) 30% $156,230 Completion of Redesigned Plans (CD) and Submission to
Tilden Coil (Section II-2) for final pricing and construction budgeting
30% $156,230
Commencement of Construction 20% $104,153
Total $520,763
Proposed New Total Contract $1,440,355
The new total proposed contract figure is $1,440,355. This is approximately 6.8% of the approved construction budget of approximately $21M. This percentage is far lower than industry standard for full A-E services for a project of this size and complexity. In addition, it includes all work of the full VE effort. As such, this proposal represents JFAK’s best and goodfaith effort in keeping our overall to as low as possible a figure.
V. CONCUSION:
We appreciate your attention to this fee proposal. All team members – JFAK’s A-E team, Tilden Coil, and everyone else, too many to list - have worked very hard and with great commitment, in partnership with you. We wish also to acknowledge how impressed we have all been by the efficiency and commitment of your entire team at the City of Palm Springs. We look forward to our continued partnership in bringing this important project to fruition.
Item 3A - Page 16
PALM SPRINGS HOMELESS NAVIGATION CENTER - VE, REDESIGN, SCHEDULE JFAK Architects FEE PROPOSAL - ADD SERVICES NO 3 Page 4
Respectfully Submitted,
Alice Kimm FAIA, Principal
Attached Pages:
Add Services 3 - Proposed Fee Schedule
Add Services 3 – JFAK Hourly Level of Effort (LOE)
Item 3A - Page 17
JOHN FRIEDMAN ALICE KIMM ARCHITECTS
PALM SPRINGS HOMELESS NAVIGATION CENTER
ADD SERVICES 3 - REDESIGN, VALUE ENGINEERING, SCHEDULE EXTENSION
PROPOSED FEE SCHEDULE
SERVICE COMPANY SCHEMATIC
DESIGN PHASE
DESIGN
DEVELOPMENT
PHASE
CONSTRUCTION
DOCUMENTS/
PERMITTING
PHASE
BIDDING PHASE
CONSTRUCTION
OBSERVATION
PHASE (INCLUDES
CLOSEOUT)
TOTAL AT
CONTRACT
SIGNING
MODIFIED
CONTRACTS
AMOUNT -
AMENDMENT NO. 1
MODIFIED
CONTRACT
AMOUNTS -
AMENDMENT NO. 2
PROPOSED
ADDITIONAL FEES
FOR ADD
SERVICES 3
Notes for Add Services 3
Architecture JFAK Architects $ 60,000 $ 80,000 $ 120,000 $ 12,000 $ 128,000 $ 400,000 $ 400,000 $ 402,712 $ 253,640 Reduced by 50% (see LOE worksheet on next page)
Civil $ 9,390 $ 12,377 $ 14,938 $ 1,707 $ 4,268 $ 42,680 $ 42,680 $ 42,680 $ 16,800 JFAK 2023 Hourly Rates (reduced for civic projects):
SWPPP $ 2,900 $ 2,900 $ 5,800 $ 5,800 $ 5,800 Principal: $225 Topo Survey $ 16,900 $ 16,900 $ 16,900 $ 16,900 Project Manager: $145 Utility Survey $ 13,000 $ 13,000 $ 13,000 $ 13,000 Design Team Member: $95 MEP Engineering $ 13,606 $ 13,606 $ 95,039 $ 6,203 $ 9,806 $ 138,260 $ 138,260 $ 138,260 $ 115,625 Utilities Survey
Planning $ 13,302 $ 13,302 included above
Lighting Design $ 20,000 $ 20,000 included above
Commissioning $ 24,500
Landscape Office of the Designed Landscape
(OotDL) $ 10,000 $ 15,000 $ 25,000 $ 2,000 $ 7,000 $ 59,000 $ 59,000 $ 59,000 $ 10,500 Structural
Engineering Englekirk $ 14,000 $ 20,000 $ 48,000 $ 2,000 $ 14,000 $ 98,000 $ 98,000 $ 98,000 $ 43,000 Kitchen
Consultant Fred Schmid & Associates $ 14,000 $ 14,000 $ 5,000 Specifications Yagade $ 17,500 $ 17,500 $ 8,000
Low Voltage
and Security Exante360 $ 54,240 $ 11,000
FLS/Code Jensen Hughes $ 12,000
Reimbursable
Expenses $ 40,000 $ 22,198 $ 24,198 $ 20,698
Total or Subtotal $ 136,896 $ 143,883 $ 305,877 $ 23,910 $ 163,074 $ 813,640 $ 860,640 $ 919,592 $ 520,763 $ 22,000
cost estimating by
MGAC, removed
9/27/2022
$ 1,440,355 new proposed contract total
$ 25,000 lighting by ALD,
removed 9/27/2023
Total $ 860,640
Civil Engineering VCA, Inc.
Salas O'Brien MEP
Engineering
In cross-checking our numbers: Important to
note is that we have reduced the JFAK
portion of this proposed add services fee by
50%. This reflects our commitment to the
project and to the goals of the City of PS.
Please see the LOE worksheet on the next
page. Our proposed new overall contract
amount is $1,440,355, which is approximately
6.8% of current projected approximate
construction cost of $21M. This figure is lower
than industry standard for total A/E fees,
even though it includes a sizeable redesign
effort. Therefore, our fees are more than
respectful of overall project budgetary
considerations and fall far below what a full
team would ordinarily charge for a project of
this complexity and scope.
Item 3A - Page 18
JOHN FRIEDMAN ALICE KIMM ARCHITECTS
PALM SPRINGS HOMELESS NAVIGATION CENTER
ADD SERVICES 3 - REDESIGN, VALUE ENGINEERING, SCHEDULE EXTENSION
JFAK HOURLY LEVEL OF EFFORT (LOE)
Principal $225 48 188 donated 236 $ 53,100
Project Manager $145 128 320 952 1400 $ 203,000
Designers (1-5 at any given
time) $95 256 1320 1068 2644 $ 251,180
$ 507,280
Note: JFAK is reducing its level of effort-based fee of $507,280 by 50%, for a total of $253,640.
PERSONNEL REDUCED 2023
HOURLY RATES
# HOURS
Conceptual and
Design
Development-level
Redesign (II-1)
#HOURS
Complete
Contract
Documents
Revisions (II-2)
LOE for 12 month extension, estimated from original delivery date of July 2023, is worked into numbers above. No extra hours are allocated for PIC Alice Kimm or Design Principal John Friedman; their additional time for the 12 months is donated. This LOE will have been expended by the start of construction. This fee proposal assumes that the duration of the construction and closeout phases will follow what was originally scheduled.
II-1: Conceptual and Design Development-level redesign 4 weeks II-2: Construction Documents-level redesign
Schedule Extension
10 weeks
#HOURS
Schedule
Extension Impact
(12 months minus
14 weeks
accounted for at
left: 52-14=38
weeks)
# HOURS TOTAL FEE
Total
Item 3A - Page 19
ATTACHMENT B
DRAFT Path to Housing
City of Palm Springs
Step 1 Step 2 Step 3 Step 4
El Cielo
Emergency Access Center
McCarthy Navigation
Center: Building 8
Early Entry Facility
McCarthy Navigation
Center:
Private Units
Permanent
Housing
• 30 Beds
• Complete wraparound
services (mobile)
• Referral from PD, Access
Center staff, County
• May stay up to 30 days
• Walk out/drive out allowed
(with staff approval)
• 50 Beds (in cubicles)
• Complete wraparound
services (on site)
• Referral required from El
Cielo Access Center
• May stay up to 180 days
(until private unit is available)
• Guests transported to transit
facilities (or drive out allowed
with staff approval)
• 80 Residential Units
• Complete wraparound
services (on site)
• Referral required from either
El Cielo Access Center or
Building C
• May stay up to 365 days
(until permanent housing is
available)
• Guests transported to transit
facilities (or drive out allowed
with staff approval)
• Monarch Apartments
• Vista Sunrise II
• Aloe at Palm Canyon
• Section 8
• Housing Vouchers
Item 3A - Page 20
CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:
CONSIDERATION OF THE ESTABLISHMENT OF A CITY COUNCIL POLICY
PROVIDING A CERTAIN PERCENTAGE OF TRANSIENT OCCUPANCY TAX (TOT)
BE SET ASIDE AND USED FOR FUTURE AFFORDABLE HOUSING NEEDS RECOMMENDATION:
Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PALM SPRINGS, CALIFORNIA, ESTABLISHING A CITY COUNCIL POLICY
REGARDING THE USE OF A CERTAIN PERCENTAGE OF TRANSIENT
OCCUPANCY TAX (TOT) FOR AFFORDABLE HOUSING PROGRAMS.”
Attachments
Item 3B
CITY COUNCIL STAFF REPORT
DATE: JUNE 29, 2023 BUSINESS & LEGISLATIVE
SUBJECT: CONSIDERATION OF THE ESTABLISHMENT OF A CITY COUNCIL
POLICY PROVIDING A CERTAIN PERCENTAGE OF TRANSIENT
OCCUPANCY TAX (TOT) BE SET ASIDE AND USED FOR FUTURE
AFFORDABLE HOUSING NEEDS
FROM: Scott C. Stiles, City Manager
BY: Department of Finance and Treasury
SUMMARY:
The City Council directed staff to bring back for Council consideration a policy providing for the set-aside of a portion of the Transient Occupancy Tax (TOT) each year for future Affordable Housing commitments.
RECOMMENDATION:
Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PALM SPRINGS, CALIFORNIA, ESTABLISHING A CITY COUNCIL POLICY
REGARDING THE USE OF A CERTAIN PERCENTAGE OF TRANSIENT OCCUPANCY TAX (TOT) FOR AFFORDABLE HOUSING PROGRAMS.”
STAFF ANALYSIS:
The Palm Springs Municipal Code addresses the Transient Occupant Tax (TOT) in Section 3.24. Specifically, Section 3.24.030 states that any non-Group Meeting Hotel1 shall pay a tax of 11.5% on the rent owed by the Transient. This includes properties such as single-family residences that are used for Vacation Rental occupancy. Additionally, pursuant to Section 3.24.030, subsections (c) 1 and 2, the 11.5% is to be split in the following manner:
1. 7% of the total is to be paid into the Community Promotions Fund.
2. 4.5% of the total is to be paid into the General Fund. 1 A higher rate of 13.5% is imposed on “Group Meeting Hotels”. A “Group Meeting Hotel” is defined by the City’s Code as a hotel that has a minimum of 125 rooms, meeting space for 125 people, and personnel (other than the general manager or director) specifically employed whose primary job responsibility is group sales.
Item 3B - Page 1
City Council Staff Report
June 29, 2023 -- Page 2
Consideration of TOT Set-Aside for Affordable Housing
The Municipal Code states, in Section 3.24.310, that the funds placed in the Community Promotions Fund "may be used for advertising, publicity, promotion, capital projects, debt retirement, and operating expenses normally payable out of the library fund and parks and recreation fund, of the city."
City Council has directed staff to bring back for Council’s consideration, a proposed City Council Policy that would provide for the set-aside of a certain amount of the Vacation Rental-generated TOT each year for the City’s use in future Affordable Housing programs. Vacation Rental TOT revenue was suggested due to the potential effects that short term rentals have on the availability of affordable housing (i.e., based on the removal of those Vacation Rental properties from the available housing stock).
Since the Municipal Code has specific uses for the Community Promotions Fund, 7% of the 11.5% tax cannot be used for Affordable Housing. Staff is recommending a policy that would set aside 25% of the 4.5% that is paid into the General Fund (from the total 11.5% TOT on Vacation Rentals). The amount could be made retroactive back to July 1, 2022.
The City is forecasting Vacation Rental TOT revenue (including Home shares) to be approximately $16.2 million for Fiscal Year 2022-23. By comparison, the City’s estimated FY 22-23 TOT collections from all non-Group Meeting Hotels is approximately $14 million and the City’s estimated FY 22-23 TOT collections from all Group Meeting Hotels is approximately $20 million.
Using the estimated numbers for Vacation Rental TOT revenues, the calculation would be as follows:
• Total Vacation Rental TOT Revenue (FY 22-23) = $16,200,000 • 4.5% of the 11.5% tax, or 39.1% (4.5 divided by 11.5) of the Vacation Rental TOT = $6,334,200
• 25% of the $6,334,200 to be set aside for Affordable Housing = $1,583,550 The accompanying resolution, if adopted, would establish a City Council policy that this percentage of TOT revenue generated from Vacation Rentals would be set aside each year for use by the City for the development, maintenance and operation of affordable housing programs. The proposed Resolution specifies that the policy is not intended to transform the Vacation Rental TOT into a “special tax,” and that the City Council could modify this policy in the future, should the Council wish to do so.
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with the City Council identified major theme/principle of Forward-Thinking Governance, as well as Priority 1, Quality of Life.
Item 3B - Page 2
City Council Staff Report
June 29, 2023 -- Page 3
Consideration of TOT Set-Aside for Affordable Housing
FISCAL IMPACT:
Approximately $1.58 million to be set aside as committed fund balance in FY23 for future use toward Affordable Housing commitments. This will be an annual calculation to determine the amount of fund balance to be committed at the end of every fiscal year.
REVIEWED BY:
Acting Director of Finance: Kristopher J. Mooney
City Attorney: Jeffrey S. Ballinger
City Manager: Scott Stiles
ATTACHMENTS:
1. Resolution
Item 3B - Page 3
ATTACHMENT 1
Item 3B - Page 4
55575.18140\41241770.1
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, ESTABLISHING A CITY
COUNCIL POLICY REGARDING THE USE OF A CERTAIN
PERCENTAGE OF TRANSIENT OCCUPANCY TAX (TOT)
FOR AFFORDABLE HOUSING PROGRAMS
WHEREAS, the City of Palm Springs (the “City”) is a charter city organized pursuant to Article XI, Section 5 of the California Constitution and pursuant to the authority so granted, the City has the power to make and enforce within its limits all ordinances and regulations with respect to municipal affairs not in conflict with its own charter; and such police powers include without limitation the ability to adopt regulations pertaining generally to the protection and promotion of the public health, safety, and welfare; and WHEREAS, pursuant to the Palm Springs Municipal Code (“PSMC”) Chapter 3.24, entitled Transient Occupancy Tax (“TOT”), the City currently collects TOT revenue within the boundaries of the City; and
WHEREAS, pursuant to PSMC Section 3.24.030(a) any “hotel” (as that term is defined) operating within the City shall collect and remit to the City a tax in the amount of eleven and one-half percent (11.5%) of the rent charged to the occupant; and WHEREAS, pursuant to PSMC Section 5.25.070(q) Owners of Vacation Rentals (including Home shares), as these terms are defined in PSMC Section 5.25.030, are required to comply with all provisions of PSMC 3.24.030 concerning the payment of TOT and as such “Vacation Rental TOT” represents a subset of the TOT collected by the City under PSMC Section 3.24.030; and
WHEREAS, pursuant to PSMC Section 3.24.030(c)(2) the City shall deposit four and one-half percent (4.5%) of the foregoing TOT into the City’s general fund; and WHEREAS, the City’s general fund may be used for any lawful purpose of the City, including, without limitation, the funding of affordable housing programs to accommodate the development, maintenance and operation of affordable housing; and WHEREAS, California is experiencing a housing supply crisis, with housing demand far outstripping supply, California ranking 49th out of the 50 states in housing units per capita, in 2018; and
WHEREAS, the housing crisis harms families and individuals across California and has resulted in all of the following:
• Increased poverty and homelessness, especially first-time homelessness. • Forced lower income residents into crowded and unsafe housing in urban areas.
• Forced families and individuals into lower cost new housing in greenfields Item 3B - Page 5
55575.18140\41241770.1
at the urban-rural interface with longer commute times and a higher exposure to fire hazard.
• Forced public employees, health care providers, teachers, and others, including critical safety personnel, into more affordable housing farther from the communities they serve, which will exacerbate future disaster response challenges in high-cost, high-congestion areas and increase risk to life. • Driven families and individuals out of the state or into communities away from good schools and services, making the ZIP Code where one grew up the largest determinate of later access to opportunities and social mobility, disrupting family life, and increasing health problems due to long commutes that may exceed three hours per day.
WHEREAS, in 2018, the City Council adopted Resolution No. 24493, declaring a shelter crisis based on the finding that the health and safety of unsheltered persons is threatened by a lack of shelter; and
WHEREAS, in 2019, the California Legislature declared a statewide housing emergency, to be in effect until January 1, 2025; and
WHEREAS, the City finds that the use residential property for Vacation Rental, as defined above, has the potential to contribute to the affordable housing crisis by making such property unavailable for longer term tenancies or permanent housing needs; and WHEREAS, the purpose of this Resolution is to enhance the City’s ability to fund affordable housing programs in the public interest and to protect the public health and welfare by helping address the state and local affordable housing crisis; and WHEREAS, the City Council finds that the adoption and implementation of this Resolution set forth below is within the power and authority of the City to protect the public health, safety, and welfare of the City’s residents, businesses and visitors; and WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The City Council finds that all the facts, findings, and conclusions set forth above in this Resolution are true and correct and are incorporated herein by this reference.
SECTION 2. Set Aside of a Portion of Vacation Rental TOT for Funding of Affordable Housing Programs. The City Council hereby establishes, as a policy of the City of Palm Springs, that twenty five percent (25%) of the annual four and one half percent (4.5%) General Fund Portion of TOT revenue generated by Vacation Rentals (including Homeshares), as those terms are defined in Chapter 5.25 of the PSMC, be Item 3B - Page 6
55575.18140\41241770.1
directed to the development, maintenance and operation of affordable housing programs, as such programs may be adopted and amended from time to time by the City Council.
SECTION 3. Not a Special Tax. This Resolution establishes the policy of the City Council to set aside a portion of the Vacation Rental TOT (which is a general tax) for the purposes of affordable housing programs. This Resolution is not intended by the City Council, and shall not be interpreted in a way, as to create a special tax. This Resolution and the policy established by it may be modified by the City Council, now or in the future, by a simple majority vote.
SECTION 4. Retroactively Effective. This Resolution shall be retroactively effective as of July 1, 2022, and shall apply to the City’s Fiscal Year 2022/23 budget.
SECTION 5. CEQA. The City Council determines that the adoption of this Resolution is exempt from environmental review under the California Environmental Quality Act (“CEQA”) because this Resolution merely establishes a funding mechanism for the provision of affordable housing and, as such, this Resolution is not “an essential step culminating in action which may affect the environment” and environmental review required under CEQA will be performed when projects funded by the TOT are chosen and defined. (Kaufman & Broad-South Bay, Inc. v. Morgan Hill Unified School District, (1993) 9 Cal.App.4th 464).
SECTION 6. Adoption, Certification, and Publication. The City Clerk of the City of Palm Springs shall certify the passage and adoption of this Resolution. This Resolution shall take effect immediately upon its adoption.
SECTION 7. Severability. If any provision of this Resolution is found to be unconstitutional or otherwise invalid by any court of competent jurisdiction, that invalidity will not affect the remaining provisions of this Resolution, which can be implemented without the invalid provisions, and to this end, the provisions of this Resolution are declared to be severable.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Palm Springs on this ____ day of ________________, 2023.
GRACE GARNER
MAYOR
ATTEST:
BRENDA PREE
CITY CLERK
Item 3B - Page 7
55575.18140\41241770.1
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, BRENDA PREE, City Clerk of the City of Palm Springs, California, do hereby certify that Resolution No. ____ is a full, true, and correct copy, and was duly adopted at a regular meeting of the Palm Springs City Council held on __________, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, 2023.
BRENDA PREE
CITY CLERK
Item 3B - Page 8
CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:
CONSIDERATION OF THE ESTABLISHMENT OF A CITY COUNCIL POLICY ESTABLISHING A MINIMUM FUND BALANCE IN THE CITY’S GENERAL FUND RECOMMENDATION:
Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PALM SPRINGS, CALIFORNIA, ADOPTING A GENERAL FUND RESERVE POLICY.”
Attachments
Item 3C
CITY COUNCIL STAFF REPORT
DATE: JUNE 29, 2023 BUSINESS & LEGISLATIVE
SUBJECT: CONSIDERATION OF THE ESTABLISHMENT OF A CITY COUNCIL POLICY ESTABLISHING A MINIMUM FUND BALANCE IN THE CITY’S
GENERAL FUND
FROM: Scott C. Stiles, City Manager
BY: Department of Finance and Treasury
SUMMARY:
Staff has prepared for recommendation a fund balance policy that established a minimum fund balance for the General Fund. The policy coincides with the Government Finance Officers Association (GFOA) best practices.
RECOMMENDATION:
1. Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING A GENERAL FUND RESERVE POLICY.”
STAFF ANALYSIS:
In coordination with the City’s Financial Advisor, Suzanne Harrell of Harrell & Company Advisors, LLC, and the City’s external auditors, The PUN Group, LLC, Staff is proposing the City Council adopt a Fund Balance Reserve policy for the General Fund.
The GFOA recommended best practice for a Fund Balance Reserve policy is as follows:
“GFOA recommends that governments establish a formal policy on the level of unrestricted fund balance that should be maintained in the general fund for GAAP and budgetary purposes. Such a guideline should be set by the appropriate policy body and articulate a framework and process for how the government would increase or decrease the level of unrestricted fund balance over a specific time period. In particular, governments should provide broad guidance in the policy for how resources will be directed to replenish fund balance should the balance fall below the level prescribed.” There are three key points to the City’s policy:
Item 3C - Page 1
City Council Staff Report
June 29, 2023 -- Page 2
Consideration of General Fund Reserve Policy
1. Setting the minimum fund balance percentage.
2. Plans to replenish to the minimum percentage if the City falls below the minimum.
3. What happens if the City goes above the minimum?
In Section 5 of the policy, Staff is recommending the Council adopt a 20% minimum fund balance as a percentage of operating expenses. The GFOA provides in their guidelines the City should adopt a policy that would cover a minimum of two months of operating expenditures. Two months of expenditures for the City is approximately $27 million. A 20% minimum fund balance in the City’s proposed Fiscal Year 2023-24 budget would be approximately $31 million. Staff had intended to use 17.5%, which would cover two months of expenses, but in consultation with Suzanne Harrell it was agreed to go with a higher percentage due to the City’s dependence on the tourism business and the volatility that may provide.
In Section 7 of the policy, Staff provides a strategy to replenish the fund balance to a 20% level if the balance falls below the minimum. The strategy provides for a 5-year time-frame to replenish the fund balance and this can come from many different sources such as future General Fund surplus, transfer from Internal Service Funds, removal of an Assigned Fund Balance, or City Council removal of a Committed Fund Balance.
In Section 10 of the policy, Staff provides examples of using the excess Unassigned Fund Balance if the balance exceeds the 20% minimum. Uses of the excess Unassigned Fund Balance could include the following:
1. Debt reduction.
2. Capital Improvements.
3. Set-Asides for City Council priorities.
As the policy gives guidance on using excess Unassigned Fund Balance, the policy doesn’t state the City Council has to use the excess; it only gives the City Council the option to use those excess funds. Staff believes it is good practice to maintain a healthy fund balance, even in excess of the 20% proposed minimum, for economic uncertainty.
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with the City Council identified major theme/principle of Forward-Thinking Governance.
FISCAL IMPACT:
This policy established a minimum reserve fund balance in the City’s General Fund of 20% of operating expenditures in the event of economic uncertainty. The expected minimum fund balance in Fiscal Year 2023-24 is expected to be approximately $31 million and in Fiscal Year 2024-25 approximately $32 million.
Item 3C - Page 2
City Council Staff Report
June 29, 2023 -- Page 3
Consideration of General Fund Reserve Policy
REVIEWED BY:
Acting Director of Finance: Kristopher J. Mooney
City Manager: Scott Stiles
ATTACHMENTS:
1. Resolution
Item 3C - Page 3
ATTACHMENT 1
Item 3C - Page 4
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, ADOPTING A GENERAL
FUND RESERVE POLICY
WHEREAS, the City Council of the City of Palm Springs desires to establish a General Fund Reserve Policy; and
WHEREAS, the City Council finds the General Fund Reserve Policy is consistent with the best practices as cited by the Government Finance Officers Association for Municipalities; and
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the foregoing Recitals are true and correct and are incorporated herein by this reference.
SECTION 2. The City of Palm Springs General Fund Reserve policy, incorporated herein by reference, is hereby adopted.
ADOPTED THIS ___TH DAY OF ________________, _________.
SCOTT C. STILES
CITY MANAGER
ATTEST:
BRENDA PREE
CITY CLERK
Item 3C - Page 5
Resolution No. _____
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, BRENDA PREE, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on _______________________, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.
Brenda Pree, City Clerk
City of Palm Springs, California
Item 3C - Page 6
CITY OF PALM SPRINGS
GENERAL FUND BALANCE
RESERVE POLICY
Item 3C - Page 7
CITY OF PALM SPRINGS
GENERAL FUND BALANCE RESERVE POLICY
2 PURPOSE: The City is committed to prudent fiscal practices and maintaining adequate General Fund reserves to ensure consistent, uninterrupted municipal services in the event of unexpected temporary revenue shortfalls or unpredicted one-time expenditures, as well as the credit worthiness of the City. The General Fund Reserve Policy (the Policy) establishes the appropriate level of unassigned fund balance in the General Fund, sets conditions warranting its use, and outlines the plan to replenish it if the balance fell below the Policy level.
POLICY:
The General Fund is the City’s primary operating fund (excluding the Measure J Fund).
It is not connected to any one revenue source and pays for general services provided by the City as well as public safety and capital improvements. A key attribute of financially stable organization is having appropriate level of reserves. It allows the City to mitigate current and future financial risks resulting from economic instability or catastrophic loss.
1. The City shall establish and maintain adequate financial reserves in order to prepare for the impact economic cycles and physical disasters have upon essential services to the public and assure annual fluctuation in revenue do not impede the City’s ability to meet expenditure obligations.
2. Fund balance as a measurement of financial resources available in a governmental fund is used in both financial reporting and budget. There are differences between the two and will likely result in different amounts reported in the financial statements and the budget. Financial statements report the total of all General Fund, yet budgetary fund balance typically focuses on the General Fund itself only. In addition, the timing difference in recognition of revenues and expenditures also contributes to the variance between the two. For example, encumbrances arising from purchase orders and contracts reduces budgetary fund balance, yet it has no impact on the financial statements.
3. In the context of financial reporting, the term fund balance is used to describe the difference between the assets and liabilities reported in a governmental fund. The Governmental Accounting Standards Board (GASB) Statement No. 54, which was implemented in 2009, defined five separate components of fund balance:
• Nonspendable Fund Balance (inherently non-spendable, such as inventories and prepaid amounts, the long-term amount of loans and notes receivables, and the principal of a permanent fund)
• Restricted Fund Balance (externally enforceable limitations on use, such as grants, contributions, laws, or regulations of other governments or imposed by law through constitutional provisions or enabling legislation.) • Committed Fund Balance (self-imposed limitation on use through City Council action)
Item 3C - Page 8
CITY OF PALM SPRINGS
GENERAL FUND BALANCE RESERVE POLICY
3 • Assigned Fund Balance (limitation resulting from intended use) • Unassigned Fund Balance (accumulated surplus or revenues exceeding expenditures)
4. Committed Fund Balance
The City Council may commit fund balance for specific purposes pursuant to constraints imposed by formal actions taken, such as an ordinance or resolution.
These committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use through the same type of formal action taken to establish the commitment. City Council action to commit fund balance needs to occur within the fiscal period, however, the amount can be determined subsequently.
5. Target Levels for Committed Fund Balance
The Government Finance Officers Association (GFOA) recommends, at a minimum, that general purpose governments, regardless of size, maintain unrestricted budgetary fund balance in their General Fund of no less than two months of regular General Fund operating revenues or expenditures, whichever is more predictable.
Following sound financial practices and adhering to the GFOA recommendation, the City commits to maintaining a minimum level of 20% of adopted operating expenditures as a minimum committed fund balance for economic uncertainty.
Appropriation of the minimum committed fund balance can only be completed by the City Council. The Council can authorize the appropriation only if there is an unexpected drop in revenue or an unexpected increase in expenditures.
6. Methodology to Meet Target Reserve Levels
At the end of each fiscal year, the Finance Department reports on the audited fiscal results. Should actual General Fund revenues exceed expenditures and encumbrances/carryovers, a year-end operating surplus is reported. The year-end surplus could be used to support funding the target reserve levels as recommended by the City Manager and approved through the adoption of the biennial budgets.
7. Replenishment of General Fund Reserves
In the event the City falls below the minimum committed fund balance of 20% a maximum 5-year replenishment schedule shall be adopted by the City Council.
Replenishment shall begin immediately and can come from, but not limited to, future General Fund surpluses, a removal of a General Fund assigned fund balance, City Council approved removal of another committed fund balance, or internal service fund Item 3C - Page 9
CITY OF PALM SPRINGS
GENERAL FUND BALANCE RESERVE POLICY
4 transfers. A completed replenishment indicates the committed fund balance reaches the 20% target.
8. Assigned Fund Balance
Amounts that are constrained by the City’s intent to be used for specific purposes, but are neither restricted nor committed, are considered as Assigned Fund Balance. This policy hereby delegates the authority to assign amounts to be used for specific purposes to the City Manager. Assigned Fund Balance could include:
• Encumbrances – goods and services on purchase orders and contracts that are to be delivered.
• Continuing Appropriations – appropriation by City Council for specific projects or programs that were not completed and not encumbered by fiscal year end. • Set Asides – amount designated for certain capital replacement, reduction of debt, special events or non-recurring expenditure needs of the City.
9. Unassigned Fund Balance
Unassigned fund balance results from fund balance exceeds the combined total of non-spendable, restricted, committed and assigned fund balances. Upon final close of the fiscal year, any unassigned fund balance may be used to fund liabilities, including but not limited to debt service, pension, and other post-employment benefits.
Priority shall be given to those items that relieve General Fund budget or financial and operating constraints in the future.
10.Excess Unassigned Fund Balance
In the event the Unassigned Fund Balance exceeds the Policy required committed fund balance of 20%, at the end of each fiscal year, any excess may be used to fund the activities that relieve budget or financial operating constraints in the future, or fund activities that are City priority, all of which are subject to City Council approval. These activities include, but are not limited to:
• Debt reduction, including outstanding long-term obligation, pension, and other post-employment benefits; and
• Capital improvements; and
• Revenue generating initiatives that result in continuous revenue stream; and • One-time expenditures, including set-asides, that advance a goal of the City Council’s priorities.
Item 3C - Page 10
CITY OF PALM SPRINGS
GENERAL FUND BALANCE RESERVE POLICY
5 Item 3C - Page 11