Palm Springs City Council
June 29, 2023

CITY COUNCIL

AND AS SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE

CITY OF PALM SPRINGS, CALIFORNIA
Council Chamber, City Hall
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
www.palmspringsca.gov

REGULAR MEETING AGENDA
Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference. There will be in-person public access to the meeting location.

JUNE 29, 2023

4:00 PM CLOSED SESSION
5:30 PM REGULAR MEETING
Grace Elena Garner, Mayor
Jeffrey Bernstein, Mayor Pro Tem
Ron deHarte, Councilmember
Christy Gilbert Holstege, Councilmember
Lisa Middleton, Councilmember
City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.

Please note any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting.

At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items and determine which agenda items will be considered before the 11:00 p.m.

Adjournment time.

AGENDA EN ESPAÑOL DISPONIBLE EL LUNES - HAGA CLIC AQUÍ
4:00 P.M. CLOSED SESSION
CALL TO ORDER:

PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: The City Council welcomes public input. Members of the public may address the City Council on Closed Session items by contacting the City Clerk's Office at 760-323-8204. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist. Please see the City Clerk for additional information.

RECESS TO CLOSED SESSION: See Closed Session Agenda.
5:30 P.M. REGULAR MEETING
CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

ROLL CALL:

PRESENTATIONS:

A. PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES
ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion.

The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.

REPORT OF CLOSED SESSION:

PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) June 29, 2023 City Council Regular Meeting Agenda 2
PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) This time has been set aside for members of the public to address the City Council only on agenda items. Two (2) minutes will be assigned to each speaker. Testimony for Public Hearings will only be taken at the time of the hearing, and General Public Comments, non-agenda items, will be taken later in the meeting.

1. CONSENT CALENDAR:

The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.

A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361
RECOMMENDATION:

By motion, find that:

The City Council has reconsidered the circumstances of the state of emergency. Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety, and welfare; and

1. State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and

2. The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings.

3. B. APPROVAL OF MINUTES
RECOMMENDATION:

Approve the City Council Meeting Minutes of April 27, May 8, May 11, May 25, and June 5, 2023.

C. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF MAY 1 THROUGH MAY 31, 2023
RECOMMENDATION:

Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of May 1 through May 31, 2023.

D. APPROVAL OF WARRANTS, CLAIMS AND DEMANDS
June 29, 2023 City Council Regular Meeting Agenda 3
D. APPROVAL OF WARRANTS, CLAIMS AND DEMANDS
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF

PAYROLL WARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING
04-29-23 AND 05-13-23 TOTALING $4,398,245.83 AND ACCOUNTS PAYABLE WARRANTS DATED 04-27-23 AND 05-11-23 TOTALING
$10,035,649.04, IN THE AGGREGATE AMOUNT OF $14,433,894.87, DRAWN ON BANK OF AMERICA.

1. E. AUTHORIZE THE PURCHASE OF ONE (1) NEW AIRCRAFT RESCUE AND

FIREFIGHTING (ARFF) TRUCK AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED $1,240,370.76
RECOMMENDATION:

Approve the issuance of a purchase order to Oshkosh Corporation, for the purchase of one new Aircraft Rescue and Firefighting (ARFF) truck and equipment in an amount not to exceed $1,127,609.78, inclusive of sales tax;

1. Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $112,760.98 (10%);

2. After delivery of the new vehicle, declare existing vehicle being replaced as surplus and seek approval from the FAA to authorize the Fleet Maintenance Manager to sell at public auction in accordance with Chapter 7.07 of the Palm Springs Municipal Code; and,

3. 4. Authorize the City Manager or designee to execute all necessary documents.

F. AUTHORIZE CHANGE ORDER IN THE AMOUNT OF $147,017.62 FOR

MODIFICATIONS FOR TWO NEW FIRE DEPARTMENT WILDLAND UNITS (FIRE ATTACK ENGINES)
RECOMMENDATION:

Approve the issuance of a purchase order to Boise Mobile Equipment for the change order modifications of two Fire Department Wildland Units (Fire Attack Engines) in an amount not to exceed $147,017.62.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

June 29, 2023 City Council Regular Meeting Agenda 4
G. APPROVE AMENDMENT NO. 2 TO AGREEMENT (A9035) WITH JNS MEDIA SPECIALISTS, INC., DBA JNS NEXT CREATIVE & MEDIA HUB FOR ON-CALL

COMMUNICATIONS, MARKETING, AND SOCIAL MEDIA SERVICES
RECOMMENDATION:

Approve Amendment No. 2 to Agreement A9035 with JNS Media Specialists, Inc., dba JNS Next Creative & Media Hub to provide On-Call Communications, Marketing, and Social Media Services in an additional amount of $40,000 for a total revised contract amount not to exceed $100,000.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

H. APPROVE AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT NO. 23I037 WITH ON DUTY HEALTH FOR FIREFIGHTER HEALTH AND FITNESS

ASSESSMENTS
RECOMMENDATION:

Approve Amendment No. 1 to Contract Services Agreement 23I037 with On-Duty Health for NFPA-1582 Firefighter health and fitness assessments for up to 95 members for the City of Palm Springs Fire Department, in an amount of $138,415.00.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

I. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. A9157 WITH PALM SPRINGS MOTORS, INC., FOR AUTOMOTIVE PARTS AND SUPPLIES RECOMMENDATION:

Approve Amendment No. 1 to Agreement No. A9157 with Palm Springs Motors, Inc., to provide automotive parts and supplies in an additional amount of $125,000 for a total revised contract amount not to exceed $200,000.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

J. RESOLUTION ACCEPTING THE FIRE DEPARTMENT REPORT ON COMPLIANCE

WITH STATE INSPECTION MANDATES
RECOMMENDATION:

Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, ACCEPTING THE FIRE

DEPARTMENT REPORT ON COMPLIANCE WITH STATE INSPECTION
MANDATES” pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code.

1. 2. Authorize the City Manager to execute all necessary documents.

K. APPROVAL OF COMMUNICATIONS FACILITY LICENSE AGREEMENT WITH June 29, 2023 City Council Regular Meeting Agenda 5
K. APPROVAL OF COMMUNICATIONS FACILITY LICENSE AGREEMENT WITH

NEW CINGULAR WIRELESS PCS, LLC (AT&T) FOR A NON-EXCLUSIVE

LICENSE TO INSTALL, OPERATE AND MAINTAIN A COMMUNICATIONS FACILITY AT CITY-OWNED PROPERTY LOCATED AT 275 SOUTH INDIAN

CANYON DRIVE
RECOMMENDATION:

Approve a Communications License Agreement by and between New Cingular PCS Wireless, LLC, and the City of Palm Springs for non-exclusive use of ground space at City-owned property at 275 South Indian Canyon Drive.

1. Authorize the City Manager or his designee to execute all the necessary documents.

2. L. APPROVE ANNUAL INSURANCE POLICY RENEWALS FOR THE CITY’S INSURANCE PORTFOLIO FOR FISCAL YEAR 2023-24; AUTHORIZE A

TWO-YEAR EXTENSION OF TERM TO INSURANCE BROKERAGE SERVICES

AGREEMENT WITH KEENAN & ASSOCIATES
RECOMMENDATION:

Authorize Keenan & Associates, as the City’s Broker of Record, to Purchase Property, Earthquake/Flood (Difference in Condition (“DIC”)), Excess Liability, Excess Workers’ Compensation, Airport Liability, Village-Fest Liability, Multi-Media Liability, Crime/Fidelity and Cyber Liability Insurance Policies from various carriers for Policy Year 2023/2024, effective July 1, 2023, and authorize a two (2) year extension of the term of the agreement for brokerage services with Keenan & Associates.

M. ACCEPT GRANT AWARD FROM CALIFORNIA PUBLIC UTILITIES COMMISSION IN AN AMOUNT UP TO $233,500 AND APPROVE CONTRACT SERVICES AGREEMENT NO. 23P125 WITH HR GREEN PACIFIC, INC. FOR BROADBAND

MASTER PLAN
RECOMMENDATION:

Accept a Local Agency Technical Assistance grant award from The California Public Utilities Commission in an amount up to $233,500.

1. Approve Contract Services Agreement No. 23P125 with HR Green Pacific, Inc. to provide a broadband master plan for a one-year term in an amount not to exceed $162,220 beginning July 1, 2023, through June 30, 2024.

2. 3. Authorize the City Manager or designee to execute all necessary documents.

N. APPROVE THREE-YEAR AGREEMENT WITH INSIGHT PUBLIC SECTOR, INC., FOR MICROSOFT LICENSING AND MAINTENANCE.

RECOMMENDATION:

Approve a three-year agreement with Insight Public Sector, Inc., for Microsoft licenses and maintenance at an amount not to exceed $938,948 including a 10% contingency.

1. 2. Authorize the City Manager to execute all necessary documents.

June 29, 2023 City Council Regular Meeting Agenda 6
O. AUTHORIZE A COOPERATIVE PURCHASE AGREEMENT WITH ECS IMAGING, INC., FOR LASERFICHE LICENSING AND SUPPORT.

RECOMMENDATION:

Authorize a purchase with ECS Imaging, Inc. for an amount of $29,263.80 annually for a term of five-years for a total not to exceed amount of $160,946 which includes a 10% contingency for additional licenses.

1. 2. Authorize the City Manager to execute all necessary documents.

P. ADOPT THE CITY’S FISCAL YEAR 2023-24 INVESTMENT POLICY GOVERNING

THE INVESTMENT OF CITY FUNDS
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING AN INVESTMENT

POLICY GOVERNING THE INVESTMENT OF CITY FUNDS AND
SUPERCEDING RESOLUTION NO. 25023.”

1. Delegate the City Council’s authority to invest and reinvest public funds and to sell or exchange securities so purchased, to the City Treasurer for one year or until earlier revoked by the City Council.

2. Q. MEMORANDA OF UNDERSTANDING WITH THE PALM SPRINGS FIREFIGHTERS

ASSOCIATION AND PALM SPRINGS FIRE MANAGEMENT ASSOCIATION RECOMMENDATION:

Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS APPROVING A MEMORANDUM OF

UNDERSTANDING RELATIVE TO WAGES, HOURS, AND OTHER TERMS

AND CONDITIONS OF EMPLOYMENT FOR EMPLOYEES IN THE PALM

SPRINGS FIRE FIREFIGHTERS ASSOCIATION AND THE PALM SPRINGS FIRE MANAGEMENT ASSOCIATION FOR THE PERIOD OF JULY 1, 2023 THROUGH JUNE 30, 2026, SUBJECT TO ASSOCIATIONS EXECUTING THE

MEMORANDA OF UNDERSTANDING

1. Authorize the City Manager to execute the Memoranda of Understanding (MOU) and all documents necessary to effectuate the above action, including the allocation and compensation plans, salary schedules, agreements and contracts, and any non-substantial MOU language or reorganization.

2. June 29, 2023 City Council Regular Meeting Agenda 7
R. APPROVE CONTRACT SERVICES AGREEMENT NO. 23B131 WITH WGJ ENTERPRISES INC., DBA PCI FOR AIRCRAFT GATE PARKING RESTRIPING RECOMMENDATION:

Approve Contract Services Agreement No. 23B131 with WGJ Enterprises Inc. dba PCI to provide aircraft gate parking restriping in an amount not to exceed $599,900.

1. Appropriate $599,900 from Airport Capital Fund 416 to Airport Account 4167065.80000.

2. Authorize the City Manager or his designee to execute all necessary documents.

3. S. APPROVE AGREEMENT NO. 23B123 WITH WEST COAST ARBORISTS, INC.

FOR CITYWIDE TREE TRIMMING SERVICES
RECOMMENDATION:

Approve Contract Services Agreement No. 23B123 with West Coast Arborists, Inc., to provide citywide tree trimming services for an amount not to exceed $4,298,540.00 beginning October 1, 2023, through September 30, 2026, with two one-year extension options at the City’s sole discretion.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

T. APPROVE AGREEMENT NO. 23B127 WITH VANCE CORPORATION FOR ROAD REPAIRS – GENE AUTRY TRAIL WASH AND INDIAN CANYON WASH
RECOMMENDATION:

Approve Construction Contract Agreement No. 23B127 with Vance Corporation, to provide road repairs at Gene Autry Trail Wash and Indian Canyon Wash for an amount not to exceed $256,496.50.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

U. APPROVE A PURCHASE ORDER FOR BERG & ASSOCIATES IN THE AMOUNT OF $198,973.24 FOR THE WASTEWATER TREATMENT PLANT (WWTP) SLUDGE DRYING BEDS, CITY PROJECT 21-05.

RECOMMENDATION:

Authorize the City Manager to approve a purchase order in an amount not to exceed $198,973.24 with Berg & Associates, an ‘on-call’ firm, for construction management and inspection services for the WWTP Sludge Drying Beds, City Project 21-05.

1. Authorize the City Manager or their designee to execute all necessary documents.

2. V. ACCEPTANCE OF THE 2022 PAVEMENT REHABILITATION PROJECT, CITY June 29, 2023 City Council Regular Meeting Agenda 8
V. ACCEPTANCE OF THE 2022 PAVEMENT REHABILITATION PROJECT, CITY PROJECT 22-08.

RECOMMENDATION:

Accept the 2022 Pavement Rehabilitation Project, City Project No. 22-08 as completed in accordance with the contract documents; and

1. Authorize the City Engineer to execute and file a Notice of Completion for recordation with the Riverside County Recorder.

2. W. ACCEPTANCE AND FILING OF THE 2023 PAVEMENT MANAGEMENT

PROGRAM REPORT
RECOMMENDATION:

Accept and file the 2023 Pavement Management Program Report.

X. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, RESCINDING RESOLUTION NO. 23017 AND AUTHORIZING THE

INVESTMENT, DEPOSIT, AND WITHDRAWAL OF CITY OF PALM SPRINGS

MONIES IN THE LOCAL AGENCY INVESTMENT FUND AND AUTHORIZING A

CHANGE IN SIGNATURES FOR THE DEPOSIT AND WITHDRAWAL OF THOSE FUNDS
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, RESCINDING RESOLUTION NO. 23017

AND AUTHORIZING THE INVESTMENT, DEPOSIT, AND WITHDRAWAL OF CITY

OF PALM SPRINGS MONIES IN THE LOCAL AGENCY INVESTMENT FUND AND

AUTHORIZING A CHANGE IN SIGNATURES FOR DEPOSIT AND WITHDRAWAL OF THOSE FUNDS.”
Y. APPROVAL OF AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT NO. A9128 WITH PUSH MEDIA, INC. DBA GLEESON DIGITAL STRATEGIES, INC. FOR AIRPORT ADVERTISING AND PROMOTIONAL SERVICES
RECOMMENDATION:

Approve Amendment No. 1 to Contract Services Agreement No. A9128 with Push Media, Inc. dba Gleeson Digital Strategies in the amount of $1,092,850 for Airport advertising and promotional services.

1. Authorize the City Manager or his designee to execute all necessary documents.

2. Z. APPROVAL OF AMENDMENT NO. 1 TO PROFESSIONAL SERVICES June 29, 2023 City Council Regular Meeting Agenda 9
Z. APPROVAL OF AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. A7147 FOR ON-CALL AVIATION CONSULTING SERVICES AND TASK ORDER NO. 3 WITH M. ARTHUR GENSLER JR. & ASSOCIATES, INC. FOR INBOUND BAGGAGE CLAIM EXPANSION DESIGN AND

CONSTRUCTION ADMINISTRATION SERVICES AT THE PALM SPRINGS

INTERNATIONAL AIRPORT
RECOMMENDATION:

Approve Amendment No. 1 to Professional Services Agreement No. A7147 with Gensler for a 3-year term.

1. Approve Task Order No. 3 with Gensler for inbound baggage claim expansion design and construction administration services at the Palm Springs International Airport, in an amount not to exceed $2,914,322.04.

2. 3. Allow the City Manager or designee to execute all necessary documents.

AA. APPOINTMENTS AND REAPPOINTMENTS TO VARIOUS BOARDS AND

COMMISSIONS
RECOMMENDATION:

Appoint Robert Berriman, representing the City of Indian Wells, to the Palm Springs International Airport Commission effective July 1, 2023, to a term expiring June 30, 2025.

1. Appoint Margaret Park, representing the County of Riverside, to the Palm Springs International Airport Commission effective July 1, 2023, to a term expiring June 30, 2026.

2. Appoint Patricia Pierce and David Parker as alternates to the Administrative Appeals Board effective immediately with a term ending June 30, 2026.

3. Appoint Melissa Shelton, Tom Burns, and Carlos Silveira to the Public Arts Commission effective immediately with a term ending June 30, 2026.

4. Appoint Roy Clark and Kathleen Cohn to the Sustainability Commission effective immediately with a term ending June 30, 2026.

5. Re-appoint David Anderson to the Village Fest Board with a term ending June 30, 2026. Appoint Kelly Teo and Carlos Antonio Alvarez to the Village Fest Board effective immediately, with a term ending June 30, 2026.

6. Accept the resignation of Scott Miller from the Historic Site Preservation Board effective immediately.

7. June 29, 2023 City Council Regular Meeting Agenda 10 BB. ANNUAL LEVY OF ASSESSMENTS FOR VARIOUS STREET LIGHTING AND

PARKWAY MAINTENANCE DISTRICTS CITYWIDE FOR FISCAL YEAR
2023-2024.

RECOMMENDATION:

Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, ORDERING THE PREPARATION OF AND GIVING PRELIMINARY APPROVAL OF THE ENGINEER’S REPORT REGARDING STREET LIGHTING MAINTENANCE DISTRICT NO. 3, AND PARKWAY MAINTENANCE DISTRICTS NO. 6A, 6C, 7, 8, 9, AND 10 (ZONES 1 AND 2), AND LANDSCAPE MAINTENANCE DISTRICT NO. 12, TO

ESTABLISH ANNUAL ASSESSMENTS AND THE LEVY AND COLLECTION RELATED THERETO FOR FISCAL YEAR 2023/2024;” and

1. Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, DECLARING ITS INTENTION TO CONDUCT A PUBLIC HEARING ON JULY 24, 2024, REGARDING STREET LIGHTING MAINTENANCE DISTRICT NO. 3, AND PARKWAY
MAINTENANCE DISTRICTS NO. 6A, 6C, 7, 8, 9, AND 10 (ZONES 1 AND 2), AND LANDSCAPE MAINTENANCE DISTRICT NO. 12, AND TO LEVY AND

COLLECT ANNUAL ASSESSMENTS RELATED THERETO FOR FISCAL
YEAR 2023/2024.”

2. CC. APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND

AUTHORIZATION TO BID THE PLAZA THEATRE REHABILITATION PROJECT, CITY PROJECT NO. 18-04.

RECOMMENDATION:

Approve the plans, specifications and estimate; and authorize Staff to advertise and solicit bids for the Plaza Theater Rehabilitation Project, City Project No. 18-04.

DD. APPROVE AMENDED AND RESTATED AGREEMENT FOR THE OPERATION

OF THE PALM SPRINGS INTERNATIONAL FILM FESTIVAL
RECOMMENDATION:

Approve the Amended and Restated Agreement for the Operation of the Palm Springs Film Festival, extending the agreement to June 30, 2028.

1. Authorize the City Manager to execute the Agreement and take any and all actions necessary to effectuate the Agreement.

2. June 29, 2023 City Council Regular Meeting Agenda 11 EE. APPROVE CONTRACT SERVICES AGREEMENT NO. 23S140 WITH THE PALM

SPRINGS CHAMBER OF COMMERCE FOR ADMINISTRATION OF THE PALM

SPRINGS WALK OF STARS PROGRAM
RECOMMENDATION:

Approve Contract Services Agreement No. 23S140 with Palm Springs Chamber of Commerce to provide Administration of the Palm Springs Walk of Stars Program for an amount not to exceed $623,700 beginning July 1, 2023, through June 30, 2028, with two one-year extension options upon mutual agreement.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

FF. LETTER OF SUPPORT FOR ASSEMBLY CONSTITUTIONAL AMENDMENT NO. 5 REPEALING SECTION 31 OF ARTICLE I OF THE CALIFORNIA

CONSTITUTION
RECOMMENDATION:

Authorize the issuance of a letter in support of Assembly Constitutional Amendment No. 5 repealing Section 31 of Article I of the California Constitution.

GG. APPROVE FUNDING FOR PUBLIC ART PROFESSIONAL SERVICES RECOMMENDATION:

Approve Public Art Funds in the amount of $25,000 for public art appraisal services.

1. Approve Public Art Funds in the amount of $25,000 for on-call cleaning and maintenance services.

2. Approve Public Art Funds in the amount of $25,000 for on-call Public Art installation engineering services.

3. Authorize the City Manager to execute all necessary documents to execute agreements with the selected service providers.

4. EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.

June 29, 2023 City Council Regular Meeting Agenda 12

2. PUBLIC HEARINGS:

A. RESOLUTION CONFIRMING THE REPORT OF THE PALM SPRINGS SMALL

HOTEL TOURISM BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD, LEVYING THE FISCAL YEAR 2023-24 ASSESSMENT, AND CONDUCT OF

PROTEST PROCEEDINGS
RECOMMENDATION:

Open the public hearing, receive public testimony, and written and oral protests to confirm the Report of the Palm Springs Tourism Small Hotel Business Improvement District Advisory Board and levying an assessment for Fiscal Year 2023-24.

1. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM SPRINGS, CALIFORNIA, CONFIRMING THE REPORT

OF THE PALM SPRINGS TOURISM SMALL HOTEL BUSINESS

IMPROVEMENT DISTRICT ADVISORY BOARD AND LEVYING AN
ASSESSMENT FOR FISCAL YEAR 2023-24 IN CONNECTION WITH THE

PALM SPRINGS TOURISM SMALL HOTEL BUSINESS IMPROVEMENT
DISTRICT.”

2. June 29, 2023 City Council Regular Meeting Agenda 13 B. PUBLIC HEARING AND ADOPTION OF THE FISCAL YEAR 2023-24 AND FISCAL YEAR 2024-25 COMPREHENSIVE BUDGETS, PALM SPRINGS COMMUNITY

REDEVELOPMENT SUCCESSOR AGENCY BUDGET, UPDATED STATUS OF ADOPTED 5-YEAR CAPITAL IMPROVEMENT PROGRAM, APPROPRIATIONS LIMIT, AND ALLOCATED POSITIONS AND COMPENSATION PLAN.

RECOMMENDATION:

Open the public hearing and accept public testimony on the FY 2023–24 and FY 2024-25 Budgets.

1. Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING AN ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR 2023 – 2024 AND FISCAL YEAR 2024 - 2025; AND ADOPTING THE PUBLICLY AVAILABLE PAY SCHEDULES;”

2. Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, APPROVING A BUDGET FOR FISCAL YEAR 2023 – 2024 AND FISCAL YEAR 2024 – 2025 AND SUCH OTHER MATTERS AS REQUIRED;”

3. Adoption Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, ACTING SOLELY IN ITS CAPACITY

AS THE SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY

REDEVELOPMENT AGENCY, APPROVING THE SUCCESSOR AGENCY
BUDGET FOR FISCAL YEAR 2023 – 2024, AND OTHER SUCH MATTERS AS REQUIRED;” and

4. Adoption Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING AN
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023 – 2024 ENDING ON JUNE 30, 2024."

5. Direct the City Manager and Acting Director of Finance and Treasurer to make the appropriate modifications to the Budget and prepare the final budget documents for FY 2023-24 and FY 2024-25.

6. June 29, 2023 City Council Regular Meeting Agenda 14

3. BUSINESS & LEGISLATIVE:

A. APPROPRIATE FUNDS FOR THE HOMELESS NAVIGATION CENTER AND EARLY ENTRY FACILITY IN THE AMOUNT OF $5,000,000 AT 3589 MCCARTHY ROAD AND APPROVAL OF AMENDMENT NO 3. TO
PROFESSIONAL SERVICES AGREEMENT NO. 9161 WITH JOHN FRIEDMAN

ALICE KIMM ARCHITECTS, A CALIFORNIA CORPORATION, FOR

ARCHITECTURAL DESIGN SERVICES OF THE PALM SPRINGS NAVIGATION CENTER, CITY PROJECT NO. 22-0
RECOMMENDATION:

Approve $5,000,000 in the Fiscal Year 2024 General Fund Budget for additional costs relative to the Navigation Center and to allow Early Entry beds at 3589 McCarthy Road to be available more quickly.

1. Approve Amendment No. 3 in the amount of $520,763 to Professional Services Agreement No. 9161, for a new not-to-exceed amount of $1,440,355 with John Friedman Alice Kim Architects for the Palm Springs Navigation Center, City Project No. 22-05.

2. Approve an increase in the project contingency from $1,500,000 to $3,000,000 and authorize the City Manager to approve project-related contracts, amendments, and change orders up to $3 million (10% of the construction budget).

3. B. CONSIDERATION OF THE ESTABLISHMENT OF A CITY COUNCIL POLICY

PROVIDING A CERTAIN PERCENTAGE OF TRANSIENT OCCUPANCY TAX (TOT) BE SET ASIDE AND USED FOR FUTURE AFFORDABLE HOUSING NEEDS
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, ESTABLISHING A CITY COUNCIL

POLICY REGARDING THE USE OF A CERTAIN PERCENTAGE OF TRANSIENT OCCUPANCY TAX (TOT) FOR AFFORDABLE HOUSING PROGRAMS.”
C. CONSIDERATION OF THE ESTABLISHMENT OF A CITY COUNCIL POLICY ESTABLISHING A MINIMUM FUND BALANCE IN THE CITY’S GENERAL FUND RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING A GENERAL FUND RESERVE POLICY.”
PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the June 29, 2023 City Council Regular Meeting Agenda 15
PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the public to address the City Council on items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Two (2) minutes will be assigned to each speaker.

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT: This time is set aside for the City Council and City Manager to provide additional general comments and reports. Additionally, the City Council and City Manager may briefly discuss items of concern and prioritize agenda items for future meeting dates.

ADJOURNMENT:

AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.

City of Palm Springs )

I, Brent Rasi, Deputy City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on June 23, 2023, and posted on the City’s website as required by established policies and procedures.

____________________________
Brent Rasi,
Deputy City Clerk

P U B L I C N O T I C E S

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at
(760) 323-8204.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.

June 29, 2023 City Council Regular Meeting Agenda 16

CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:
4:00 P.M. CLOSED SESSION
Attachments
2023-06-29 Closed Session Agenda

CITY COUNCIL

AND AS SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS

CLOSED SESSION AGENDA
Thursday, June 29, 2023 – 4:00 p.m.

Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference. There will be inperson public access to the meeting location.

PUBLIC COMMENT PERIOD FOR CLOSED SESSION ITEMS ONLY
(Time limit is two minutes per person) The City Council welcomes public input. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). Please contact the City Clerk at 760-323-8204 to be added to the queue.

CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter(s) will prejudice the position of the City in existing and anticipated litigation.

CONFERENCE WITH LEGAL COUNSEL—SIGNIFICANT EXPOSURE TO LITIGATION G.C § 54956.9(d)(2)
Two (2) matters.

Claim No. 22-0957, dated November 21, 2022, filed by the law firm Buchalter APC, on behalf of Palm Springs Promenade, LLC
CONFERENCE WITH LEGAL COUNSEL—INITIATION OF LITIGATION G.C 54956.9(d)(4) Two (2) matters.

CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:

FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361
RECOMMENDATION:

By motion, find that:

The City Council has reconsidered the circumstances of the state of emergency.

Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety, and welfare; and

1. State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and

2. The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings.

3. Attachments
Item 1A

CITY COUNCIL STAFF REPORT
DATE: June 29, 2023 CONSENT CALENDAR
SUBJECT: FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361 FROM:

BY:

Scott C. Stiles, City Manager
Brenda Pree, City Clerk
RECOMMENDATION:

By motion, find that:

1. The City Council has reconsidered the circumstances of the state of emergency.

Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety and welfare; and

2. State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and

3. The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings.

BACKGROUND:

Governor Newsom’s Executive Orders N-29-20 and N-35-20, which relaxed some of the Brown Act’s teleconferencing provisions during the COVID-19 pandemic, expired on September 30, 2021. On September 16, 2021, Governor Newsom signed AB 361, which amends sections of the Brown Act to allow legislative bodies to more easily hold teleconference meetings during a state of emergency.

AB 361 added section 54953(e) to the Brown Act, authorizing legislative bodies (City Council, Boards, and Commissions) to conduct remote meetings provided the legislative body makes specified findings on a regular basis. Section 54953(e)(3) authorizes the City Council and its subordinate bodies to continue to conduct remote and/or hybrid public meetings, provided the procedural requirements of AB 361 are met.

In order to continue meeting by remote teleconferencing, a required condition is that the City Council find that state or local officials have imposed or recommended measures to promote social (physical) distancing, and that the legislative body continues to make Item 1A - Page 1
certain findings by majority vote at least every 30 days.

Among other measures to promote physical distancing, the California Division of Occupational Safety and Health (“Cal/OSHA”) regulations at Title 8 Section 3205 recommend physical distancing in the workplace as precautions against the spread of COVID-19 and imposes certain restrictions and requirements due to a “close contact” which occurs when individuals are within six feet of another in certain circumstances.

And, the Centers for Disease Control and Prevention continue to recommend avoiding contact and keeping a safe distance from a person who has a suspected or confirmed case of COVID-19.

Under AB 361, teleconferenced meetings must meet the following requirements:
• All votes taken during a teleconferenced meeting must be by rollcall. • Whenever notice of the time of the meeting is given or the agenda for the meeting is posted, the legislative body must also provide notice of the means by which members of the public can access the meeting and offer public comment. The agenda must identify and include an opportunity for all persons to attend via a callin option or an internet-based service option. • In the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the City’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body cannot take any further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. • The legislative body cannot require public comments to be submitted in advance of the meeting and must provide an opportunity for the public to address the legislative body and offer comment in real time.
• An individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate. • With regard to public comments:
• A legislative body that provides a timed public comment period for each agenda item cannot close the public comment period for the agenda item, or the opportunity to register, to provide public comment until that timed public comment period has elapsed.
• A legislative body that does not provide a timed public comment period, but takes public comment separately on each agenda item, must allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register/log on, or otherwise be recognized for the purpose of providing public comment. • A legislative body that provides a timed general public comment period that does not correspond to a specific agenda item cannot close the public comment period or the opportunity to register/log on, until the timed general public comment period has elapsed.

Item 1A - Page 2
City Council Staff Report
June 29, 2023 -- Page 2
Virtual Meetings Under AB 361
As such, City Staff and the City Attorney recommend that the City Council make these findings, including at every Council meeting, in order to meet the “every 30 days” requirement of AB 361. These findings would apply to all City Boards, Commissions and Committees, so they are able to hold virtual meetings under AB 361.

FISCAL IMPACT:

There is no fiscal impact associated with this action.

REVIEWED BY:

Department Director: Brenda Pree
City Attorney: Jeffrey S. Ballinger
City Manager: Scott Stiles
Item 1A - Page 3

CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:

APPROVAL OF MINUTES
RECOMMENDATION:

Approve the City Council Meeting Minutes of April 27, May 8, May 11, May 25, and June 5, 2023.

Attachments
Item 1B
Thursday, April 27, 2023
Minutes of the Regular Meeting of the City Council
of the City of Palm Springs
Pursuant to Assembly Bill 361 this meeting was conducted in part by teleconference.

CALL TO ORDER:

A Regular Meeting of the Palm Springs City Council was called to order by Mayor Garner on Thursday, April 27, 2023, at 5:31 p.m.

PLEDGE OF ALLEGIANCE:

Savannah Skoff, elementary school student, led the Pledge of Allegiance.

ROLL CALL:

Present: Councilmembers Christy Holstege, Ron deHarte, Lisa Middleton; Mayor Pro Tem Jeffrey Bernstein; and Mayor Grace Elena Garner.

Absent: None.

City Staff

Present: Scott Stiles, City Manager; Jeremy Hammond, Deputy City Manager; Flinn Fagg, Deputy City Manager; Teresa Gallavan, Assistant City Manager; Jeff Ballinger, City Attorney; and Brenda Pree, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES:

City Manager Stiles introduced the City’s new Homeless Outreach Coordinator, Roman Ruiz.

City Engineer Montalvo together with Tom Kirk and Chris Gunderson from Coachella Valley Association of Governments (CVAG) presented the Traffic Signal Synchronization Project Update.

ACCEPTANCE OF THE AGENDA:

MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to remove Consent Calendar Item Nos. 1I for separate discussion.

REPORT OF CLOSED SESSION:

The Regular Closed Session of the City Council of April 27, 2023, was called to order by Mayor Garner at 3:30 p.m.

Item 1B - Page 1
City Council Minutes April 27, 2023
City of Palm Springs Page 2

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES The meeting convened into Closed Session to discuss the following items as listed on the Regular Closed Session Meeting Agenda.

CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION, Pursuant to Government Code Section 54956.9(d)(2):

Under existing facts and circumstances, there is one (1) matter.

CONFERENCE WITH LEGAL COUNSEL – DISCUSSION TO CONSIDER INITIATION OF LITIGATION, Pursuant to Government Code Section 54956.9(d)(4):

Under existing facts and circumstances, there is two (2) matters.

CONFERENCE WITH REAL PROPERTY NEGOTIATOR, Pursuant to Government Code Section 54956.8
City Negotiators: Scott Stiles, City Manager
Jeremy Hammond, Deputy City Manager
Stephanie George, HR Director
Peter Brown, Legal Counsel
Employee Organization: Palm Springs Police Officers Association (PSPOA) Palm Springs Police Management Association (PSPMA)
Public Employees Association of Palm Springs (PEAPS)
Management Association of Palm Springs (MAPS)
Palm Springs Firefighters Association (PSFA)
Palm Springs Fire Management (PSFMA)
Unrepresented Employees
PUBLIC COMMENT:

Jeffrey Cohen (recipient of World Wish Day
Proclamation)
Katherine Hatch
Jean-Pierre Gallilli
Tameka Grizzell
Gloria Thompson
Naomi Soto
Ginny Foat
William Wickwire
Ben Mayfield
Daryl Terrell
Val Crotty (2A public hearing comment)
Michael Joseph Pitkin
Amanda Crim
Doug Evans
Randal Sturges
Deiter Crawford
David Feltman
Delia Ruiz Taylor
Alvin Taylor
David Lahti (called on but did not speak)
Norm King
Dr. William Olvera
Diane McAlpine
Jovita Ayala
Linda Mann (consultant for the 3A company)
Item 1B - Page 2
City Council Minutes April 27, 2023
City of Palm Springs Page 3

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

1. CONSENT CALENDAR:

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve the consent calendar with 1I and 1L pulled for further discussion.

A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 By motion, find that: The City Council has reconsidered the circumstances of the state of emergency. Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety and welfare; and State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings.

B. APPROVAL OF MINUTES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve the City Council Meeting Minutes of April 10, 2023.

C. APPROVAL OF WARRANTS, CLAIMS AND DEMANDS

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to adopt a Resolution No. 25103 entitled, "A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,

APPROVING PAYMENT OF PAYROLL WARRANTS / DISBURSEMENTS FOR THE PERIOD ENDING 03-04-23 AND 03-18-23 TOTALING $4,357,371.54 AND ACCOUNTS PAYABLE WARRANTS DATED 03-02-23 AND 03-16-23 TOTALING $13,381,021.60, IN THE AGGREGATE AMOUNT OF $17,738,393.14, DRAWN ON BANK OF AMERICA.

D. APPROVE AN AMENDMENT TO AGREEMENT NO. 8922 WITH MARTHA’S

VILLAGE AND KITCHEN

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve Amendment No. 4 to Agreement No. A8922 with Martha’s Village and Kitchen to: Make corrections to Amendment No. 3 to reflect an annual amount of $212,050, an increased overnight sheltering amount of $105,464 and a revised Item 1B - Page 3
City Council Minutes April 27, 2023
City of Palm Springs Page 4

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES total not-to-exceed contract amount for this third amendment of $529,564. Exercise option to extend Agreement until June 30, 2024, for an additional amount not to exceed $212,050 and revised total not-to-exceed contract amount of $741,614. Allow temporary overnight shelter services from June 1, 2023, to September 30, 2023, from December 1, 2023, to February 29, 2024, at no additional cost to the City. Authorize the City Manager or designee to make minor technical changes and execute all necessary documents.

E. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF MARCH 1 THROUGH MARCH 31, 2023

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of March 1 through March 31, 2023.

F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,

CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE

VACANCY POSITION OF BUILDING OFFICIAL FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H) EFFECTIVE JANUARY 17, 2023.

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to adopt a Resolution No. 25104 entitled, “A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,

APPOINTING AN INTERIM RETIRED ANNUITANT TO THE VACANCY POSITION

OF BUILDING OFFICIAL FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H) EFFECTIVE JANUARY 17, 2023.” Authorize the City Manager to execute any documents necessary to effectuate the above actions.

G. APPROVE COOPERATIVE PURCHASE AGREEMENT 23C085 WITH TT FASTER

LLC, DBA FASTER ASSET SOLUTIONS FOR FLEET MANAGEMENT
SOFTWARE IN AN AMOUNT NOT TO EXCEED $43,178.85

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve Cooperative Purchase Agreement 23C085 (with TT FASTER LLC, dba FASTER Asset Solutions, in an amount not to exceed $43,178.85 beginning April 1, 2023, and continuing through March 31, 2026. Authorize the City Manager or designee to execute all necessary documents.

H. APPROVE AGREEMENT NO. 23C078 WITH QUINN COMPANY DBA QUINN

POWER SYSTEMS FOR EMERGENCY GENERATOR MAINTENANCE SERVICES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve Cooperative Purchase Agreement 23C078 with Item 1B - Page 4
City Council Minutes April 27, 2023
City of Palm Springs Page 5

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES Quinn Company dba Quinn Power Systems, to provide emergency generator maintenance services in an amount not to exceed $175,000 for the initial three-year term beginning May 1, 2023, and continuing through April 30, 2026, with two one-year extension options at the City’s sole discretion. Authorize the City Manager or designee to execute all necessary documents.

I. APPROVE AGREEMENT NO 23C089 WITH MIRACLE RECREATION

EQUIPMENT COMPANY FOR THE PURCHASE AND INSTALLATION OF

PLAYGROUND EQUIPMENT AND SHADE STRUCTURES AT DEMUTH AND

VICTORIA PARKS

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve Cooperative Purchase Agreement 23C089 with Miracle Recreation Equipment Company, to purchase and install playground equipment and shade structures at Demuth and Victoria Parks, in an amount not to exceed $1,325,848.45.

Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $132,584.85 (10%) with all change orders reported to the City Council at the project completion. Authorize the City Manager or designee to execute all necessary documents.

J. APPROVE CONTRACT SERVICE AGREEMENT NO. 23B067 WITH BIRDAIR, INC.

FOR FABRIC ROOF SYSTEM INSPECTION, MAINTENANCE, AND REPAIR

SERVICES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve Contract Services Agreement 23B067 with Birdair, Inc. to provide fabric roof system inspection, maintenance, and repair services in an amount not to exceed $150,000 for the initial three-year term beginning May 1, 2023, through April 30, 2026, with two one-year extension options at the City’s sole discretion. Authorize the City Manager or his designee to execute all necessary documents.

K. APPROVE AMENDMENT NO. 6 TO CONTRACT SERVICES AGREEMENT NO. 7139 WITH CONSERVE LANDCARE, LLC FOR LANDSCAPE AND GROUNDS

MAINTENANCE SERVICES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve turf conversion projects for Baristo, Desert Highland, Frances Stevens, Ruth Hardy and Victoria Parks as unanimously approved and recommended by the Parks & Recreation Commission. Approve Amendment No. 6 (Attachment B) to Contract Services Agreement No. 7139 with Conserve LandCare, LLC for a not-to-exceed amount of $4,253,472.01 for the turf conversion, extended term, CPI increase and a revised total contract amount of $9,791,036.14. Authorize the City Manager to execute all necessary documents.

Item 1B - Page 5
City Council Minutes April 27, 2023
City of Palm Springs Page 6

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES L. APPROVE AMENDMENT NO. 2 TO AGREEMENT A7202 WITH WEST COAST ARBORISTS, INC. FOR CITYWIDE TREE TRIMMING SERVICES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve Amendment No. 2 to Agreement No. A7202 with West Coast Arborists, Inc. to provide citywide tree trimming services in an additional amount of $250,000 for a total revised contract amount not to exceed $2,758,100 through September 30, 2023. Authorize the City Manager or designee to execute all necessary documents.

M. APPROVE CONTRACT SERVICES AGREEMENT NO. 23S081 WITH AIRBADGE,

LLC TO PROVIDE SOFTWARE SERVICES FOR AIRPORT BADGING FOR THE

PALM SPRINGS INTERNATIONAL AIRPORT

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve Contract Services Agreement No. 23S081 with AirBadge, LLC, to provide annual software services integrating with AAAE in an amount not to exceed $270,000 commencing on July 1, 2023, and ending on June 30, 2026. Authorize the City Manager or designee to execute all necessary documents.

N. APPROVE A NEW AIRPORT USE AND LEASE AGREEMENT AND NONSIGNATORY AIRLINE OPERATING PERMIT FOR THE PALM SPRINGS

INTERNATIONAL AIRPORT

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve the new AULA for seven Signatory Airlines: Air Canada, Alaska Airlines, American Airlines, Delta Air Lines, Southwest Airlines, United Airlines, and WestJet along with other future eligible airlines desiring to enter into an AULA for an initial five-year term beginning July 1, 2023, through June 30, 2028, with two, twoyear extension option periods. Approve the new Permit for five Non-Signatory Airlines:

Allegiant, JetBlue, Avelo, Flair, and Sun Country along with other future airlines desiring to obtain a Permit to operate at the Airport on a month-to-month basis beginning July 1, 2023.

Authorize the City Manager or his designee to execute all necessary documents.

O. APPROVE SERVICE AGREEMENT NO. 23S080 WITH THE AMERICAN

ASSOCIATION OF AIRPORT EXECUTIVES TO PROVIDE MANDATED VETTING

AND COMPUTER-BASED TRAINING FOR THE PALM SPRINGS

INTERNATIONAL AIRPORT

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve a three-year agreement with American Association of Airport Executives to provide mandated background vetting services and computer-based training in the amount of $126,675 commencing on July 1, 2023, and ending on June 30, 2026, included as Attachment A. Authorize the City Manager or designee to execute all necessary documents.

Item 1B - Page 6
City Council Minutes April 27, 2023
City of Palm Springs Page 7

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES P. AWARD AN AIRPORT ADVERTISING CONCESSIONS AGREEMENT

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to award an advertising concessions agreement with Fuse Connect, LLC. for a term of three years with two one-year options to renew for a concessions fee of 57 percent of gross revenue. Authorize the City Manager or designee to execute the agreement.

Q. AWARD A SERVICE AGREEMENT FOR AGENDA MANAGEMENT SOFTWARE

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to award a five-year service agreement with eScribe Software Ltd. to provide agenda management software for an amount of $98,251 for a five-year term.

Authorize the City Manager or designee to execute the agreement.

R. APPROVE COMMUNICATIONS SYSTEM AND SERVICES AGREEMENT WITH MOTOROLA SOLUTIONS, INC. FOR DISPATCH AND OPERATIONS CENTER

CONSOLE EQUIPMENT, SYSTEM INTEGRATION SERVICES, AND WARRANTY

SERVICES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve Contract Service Agreement No. 23S077 with Motorola Solutions, Inc. for Police Dispatch and Airport Operations center equipment, system integration services, and warranty services for a five-year term in an amount not to exceed $520,007, beginning on the issuance of a notice to proceed. Authorize the City Manager or his designee to execute all necessary documents.

S. APPROVE AND AUTHORIZE THE SUBMITTAL OF CALIFORNIA OFFICE OF EMERGENCY MANAGEMENT FORM CALOES 130 DESIGNATING PERSONNEL

TO ACT AS THE AGENT FOR THE CITY WHEN SEEKING FINANCIAL

ASSISTANCE AFTER A DISASTER

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve the Cal OES Form 130 Disaster Designees as the City Manager, Fire Chief, and Director of Finance and Treasury. Direct the City Clerk to certify the Cal OES Form 130. Direct the Emergency Management Coordinator to transmit Cal OES Form 130 to the California Office of Emergency Services.

T. ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM

SPRINGS, CALIFORNIA, AUTHORIZING THE CITY OF PALM SPRINGS,

SERVING AS LEAD PUBLIC AGENCY, WITH THE BOYS AND GIRLS CLUB OF

PALM SPRINGS TO ACCEPT GRANT FUNDING FROM THE CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS PROPOSITION 64

PUBLIC HEALTH AND SAFETY GRANT
Item 1B - Page 7
City Council Minutes April 27, 2023
City of Palm Springs Page 8

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 3-0-2 (RECUSED HOLSTEGE AND MIDDLETON) to adopt a Resolution No. 25105 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, AUTHORIZING THE CITY OF PALM

SPRINGS, SERVING AS LEAD PUBLIC AGENCY, WITH THE BOYS AND GIRLS

CLUB OF PALM SPRINGS TO ACCEPT GRANT FUNDING FROM THE CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS PROPOSITION 64 PUBLIC HEALTH AND SAFETY GRANT.” and authorizing the City Manager or City Manager’s designee to 1) accept the grant for the Proposition 64 Public Health and Safety Grant Program Cohort 3 in the amount of $3,000,000 and execute the grant agreement with the Board of State and Community Corrections (BSCC); 2) establish the Proposition 64 Public Health and Safety Grant Project; 3) establish the revenue and expenditure budgets for the amount up to $3,000,000 in the Operating Grants Fund.

U. APPROVE EXPENDITURE IN THE AMOUNT OF $10,000 FOR THE “PALM SPRINGS WELCOMES YOU” MURAL PROJECT AT THE PALM SPRINGS INTERNATIONAL AIRPORT in the regional terminal BREEZEWAY.

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to approve the expenditure of Public Art Funds in the amount of $10,000 for the “Palm Springs Welcomes You” mural at the Palm Springs International Airport
V. AWARD OF A CONSTRUCTION CONTRACT TO PACIFIC WEST
UNDERGROUND, INC. IN THE AMOUNT OF $648,135 FOR THE ARNICO PHASE 4 SEWER IMPROVEMENTS, CITY PROJECT 21-17

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to award the construction contract to Pacific West Underground, Inc., a California corporation, in the amount of $648,135 for the Arnico Phase 4 Sewer Improvements, City Project No. 21-17. Delegate authority to the City Manager or designee to approve and execute construction contract change orders up to a total amount of $64,813 (10%) with all change orders reported to the City Council at project completion.

Authorize the City Manager or his designee to execute all necessary documents.

2. PUBLIC HEARINGS:

A. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2023–2024 ANNUAL

ACTION PLAN (AAP) AND BUDGET ADOPTION HEARING AND

AUTHORIZATION FOR SUBMISSION TO THE UNITED STATES

DEPARTMENT OF HOUSING & URBAN DEVELOPMENT FOR THE FISCAL YEAR 2023–2024 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, Item 1B - Page 8
City Council Minutes April 27, 2023
City of Palm Springs Page 9

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES 49TH PROGRAM YEAR; AND AUTHORIZING THE CITY MANAGER TO

EXECUTE ALL NECESSARY AGREEMENTS

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0 to a Resolution No. 25106 entitled, “A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING THE 2023-2024 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN; APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET FOR FISCAL YEAR 2023-2024 IN THE AMOUNT OF $413,506;

AUTHORIZING THE SUBMITTAL OF THE PLAN AND BUDGET TO THE UNITED STATES DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD); AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE
APPROVAL/AGREEMENT WITH HUD – GRANT # B-23-MC-06-0561 IN THE ESTIMATED AMOUNT OF $413,506 AND TO EXECUTE THE SUBRECIPIENT AGREEMENTS”

3. BUSINESS & LEGISLATIVE:

A. AWARD A SERVICE AGREEMENT FOR REPARATIONS PROGRAM SERVICES

MOTION BY COUNCILMEMBER MIDDLETON, SECOND COUNCILMEMBER DEHARTE, CARRIED 3-2 (HOLSTEGE AND GARNER) to not approve this particular contract and send it back out for another RFP process.

RECESS/RECONVENE
The City Council recessed at 8:30 p.m. and reconvened at 8:35 p.m., with all members present.

B. APPROVE ADDITIONAL FUNDING IN THE AMOUNT OF $3,000,000 FOR

DEVELOPMENT AND CONSTRUCTION OF THE ALOE PALM CANYON
PROJECT LOCATED AT 1479 NORTH PALM CANYON DRIVE, A 71-UNIT

SENIOR HOUSING PROJECT IN THE CITY OF PALM SPRINGS

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY COUNCILMEMBER DEHARTE, PASSED 5-0 to appropriate funds in the amount of $3,000,000 from Housing Set-Aside resources in the Fiscal Year 2023 Budget. Approve a Funding Commitment in the amount of $3,000,000 for the West Hollywood Community Housing Corporation for the Aloe Palm Canyon Project, subject to terms and conditions of the Disposition and Development Agreement. Authorize the City Manager to execute any necessary documents in order to carry out the foregoing, including a Funding Commitment Letter for the Aloe Palm Canyon Project, including making minor, non-substantive changes, and to sign all documents necessary.

Item 1B - Page 9
City Council Minutes April 27, 2023
City of Palm Springs Page 10

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES C. ORDINANCE AMENDING CITY MUNICIPAL CODE TO ESTABLISH

PERMANENT LIMITATIONS ON THIRD-PARTY FOOD DELIVERY FEES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, PASSED 3-2 (DEHARTE AND MIDDLETON), to approve introduce on first reading an Ordinance No. 2084 entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADDING CHAPTER 5.89 TO THE

PALM SPRING MUNICIPAL CODE, REGARDING LIMITATIONS ON THIRD-PARTY FOOD DELIVERY FEES.”
PUBLIC COMMENT:

Michael Joseph Pitkin
Douglas Young
Sharon Hendricks

CITY COUNCIL AND CITY MANAGER REQUESTS AND UPCOMING AGENDA DEVELOPMENT:

City Manager Stiles and the City Council discussed the tentative upcoming meeting schedule and agenda items. A budget study session will be scheduled for May 8, 2023.

ADJOURNMENT:

The City Council adjourned on Thursday, April 27, 2023, at 7:31 p.m.

Respectfully submitted,
Brenda Pree, MMC, CERA
City Clerk
APPROVED BY CITY COUNCIL: __/__/2023
Item 1B - Page 10
Monday, May 8, 2023
Minutes of the Special Meeting of the City Council
of the City of Palm Springs
Pursuant to Assembly Bill 361 this meeting was conducted in part by teleconference.

1. CALL TO ORDER:

A Special Meeting of the Palm Springs City Council was called to order by Mayor Garner on Monday, May 8, 2023, at 5:32 p.m.

2. PLEDGE OF ALLEGIANCE:

Mayor Garner led the Pledge of Allegiance.

3. ROLL CALL:

Present: Councilmembers Christy Holstege, Ron deHarte, Lisa Middleton; Mayor Pro Tem Jeffrey Bernstein; and Mayor Grace Elena Garner.

City Staff

Present: Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; Jeremy Hammond, Deputy City Manager; Flinn Fagg, Deputy City Manager; Jeff Ballinger, City Attorney; Andrew Mills, Chief of Police; and Brenda Pree, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

4. PUBLIC COMMENT:

Zachary Daniel Stone, David Freedman, Daryl Terrell, and David Norgard provided oral testimony.

5. GENERAL FUND, CAPITAL, AND AIRPORT DRAFT BUDGET FOR FISCAL YEARS 2023-24 AND 2024-25
The City Council provided direction to staff on the draft fiscal year 2023-24 and fiscal year 2024-25 budget.

6. ADJOURNMENT:

The City Council adjourned the special meeting of Monday, May 8, 2023, at 8:27 p.m.

DRAFT
Item 1B - Page 11
City Council – Special Meeting Minutes May 8, 2023
City of Palm Springs Page 2

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES Respectfully submitted,
______________________________
Brenda Pree, MMC, CERA
City Clerk
APPROVED BY CITY COUNCIL: __/__/2023
Item 1B - Page 12
Thursday, May 11, 2023
Minutes of the Regular Meeting of the City Council
of the City of Palm Springs
Pursuant to Assembly Bill 361 this meeting was conducted in part by teleconference.

CALL TO ORDER:

A Regular Meeting of the Palm Springs City Council was called to order by Mayor Garner on Thursday, May 11, 2023, at 5:30 p.m.

PLEDGE OF ALLEGIANCE:

Colby-Belle Segrist, elementary school student, led the Pledge of Allegiance.

ROLL CALL:

Present: Councilmembers Christy Holstege, Ron deHarte, Lisa Middleton; Mayor Pro Tem Jeffrey Bernstein; and Mayor Grace Elena Garner.

Absent: None.

City Staff

Present: Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; Jeremy Hammond, Deputy City Manager; Flinn Fagg, Deputy City Manager; Jeff Ballinger, City Attorney; Frank Browning, Police Lieutenant; and Brenda Pree, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES: None.

ACCEPTANCE OF THE AGENDA:

Mayor Garner identified the following correction to the agenda and staff report for Item No. 1M:
• The correct budget for Item No. 1M totals $43,500.

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY COUNCILMEMBER DEHARTE, CARRIED 5-0, to remove Consent Calendar Item Nos. 1D, 1J, 1K, and 1N for separate discussion.

REPORT OF CLOSED SESSION:

The Regular Closed Session of the City Council of May 11, 2023, was called to order by Mayor Garner at 3:02 p.m.

DRAFT
Item 1B - Page 13
City Council Minutes May 11, 2023
City of Palm Springs Page 2

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES The meeting convened into Closed Session to discuss the following items as listed on the Regular Closed Session Meeting Agenda, with no reportable action:

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION, Pursuant to Government Code Section 54956.9(d)(1):

Under existing facts and circumstances, there is one (1) matter.

CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION, Pursuant to Government Code Section 54956.9(d)(2):

Under existing facts and circumstances, there are four (4) matters.

CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION, Pursuant to Government Code Section 54956.9(d)(4):

Under existing facts and circumstances, there is one (1) matter.

CONFERENCE WITH LABOR NEGOTIATORS, Pursuant to Government Code Section 54957.6:

City Negotiators:

Employee organization:

Scott Stiles, City Manager
Jeremy Hammond, Deputy City Manager
Stephanie George, Human Resources Director
Peter Brown, Legal Counsel
Palm Springs Police Officers Association (PSPOA)
Palm Springs Police Management Association (PSPMA)
Public Employees Association of Palm Springs (PEAPS)
Management Association of Palm Springs (MAPS)
Palm Springs Firefighters Association (PSFA)
Palm Springs Fire Management (PSFMA)
Unrepresented Employees
PUBLIC TESTIMONY:

Alan Potash, Jennifer Gipson, Michael Joseph Pitkin, and Zachary Daniel Stone provided oral testimony.

1. CONSENT CALENDAR:

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to approve the consent calendar with 1D, 1J, 1K, and 1N pulled for further discussion.

Item 1B - Page 14
City Council Minutes May 11, 2023
City of Palm Springs Page 3

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, by motion, find that: 1) The City Council has reconsidered the circumstances of the state of emergency. Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety and welfare; and 2) State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and 3) The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings B. APPROVAL OF MINUTES

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to approve the City Council Meeting Minutes of April 27, 2023.

C. APPROVAL OF WARRANTS, CLAIMS AND DEMANDS

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to adopt Resolution No. 25107, entitled, "A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,

CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS /
DISBURSEMENTS FOR THE PERIOD ENDING 04-01-23 AND 04-15-23 TOTALING $4,321,361.73 AND ACCOUNTS PAYABLE WARRANTS DATED 03-30-23 AND 04- 13-23 TOTALING $7,534,567.47, IN THE AGGREGATE AMOUNT OF $11,855,929.20, DRAWN ON BANK OF AMERICA."
D. APPROVE CONTRACT SERVICES AGREEMENT NO. 23P064 WITH

GOVERNMENT REVENUE SOLUTIONS HOLDINGS I, LLC, DBA AVENU

INSIGHTS & ANALYTICS, LLC, FOR TRANSIENT OCCUPANCY TAX AUDIT

SERVICES
This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.

Item 1B - Page 15
City Council Minutes May 11, 2023
City of Palm Springs Page 4

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES E. AWARD OF A CONSTRUCTION CONTRACT TO CALTEC CORPORATION IN THE AMOUNT OF $1,805,000 FOR THE AIRPORT COMMON USE PODIUMS - BONO CONCOURSE, CITY PROJECT 21-28

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve the construction contract with CALTEC Corporation, a California corporation, in the amount of $1,805,000 for the Airport Common Use Podiums - Bono Concourse, City Project No. 21-28.

2. Authorize the City Manager or his designee to execute all necessary documents.

3. Appropriate $1,411,654 from Airport Special Capital Projects fund balance.

F. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. A9069 WITH ALLISON MECHANICAL, INC. FOR HVAC MAINTENANCE AND INSTALLATION

SERVICES

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve Amendment No. 1 to Agreement No. A9069 with Allison Mechanical, Inc., to provide HVAC Maintenance and Installation Services in an additional amount of $300,000 for a total revised contract amount not to exceed $900,000 through April 10, 2025.

2. Authorize the City Manager or designee to execute all necessary documents.

G. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. A9136 WITH PUB CONSTRUCTION, INC., FOR BUILDING REPAIR AND RENOVATION

SERVICES

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve Amendment No. 1 to Agreement No. A9136 (Attachment A) with PUB Construction, Inc., to provide building repair and renovation services in an additional amount of $450,000 for a total revised contract amount not to exceed $750,000 through June 19, 2025.

2. Authorize the City Manager or designee to execute all necessary documents.

H. APPROPRIATE FUNDING AND APPROVE EXPENDITURE IN THE AMOUNT OF $126,500 FOR PURCHASE OF THE ARTWORK “CRAWLER” BY ARTIST

RYAN CAMPBELL FOR PLACEMENT AT THE SOUTHEAST CORNER OF
MUSEUM WAY AT MUSEUM DRIVE (BLOCK H2)

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

Item 1B - Page 16
City Council Minutes May 11, 2023
City of Palm Springs Page 5

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

1. Appropriate Public Art Funds (Fund 150) in the amount of $126,500 to account #1502550-60030.

2. Approve the expenditure of Public Art Funds in the amount of $126,500 for the “Crawler” Public Art Project.

3. Approve placement of the artwork “Crawler” at the southeast corner of Museum Way at Museum Drive.

4. Approve Agreement for Purchase and Sale of Public Artwork with artist Ryan Campbell for the artwork “Crawler.”

5. Authorize the City Manager to execute all necessary documents to facilitate the purchase and installation costs of the artwork “Crawler.” I. APPROVAL OF THE FISCAL YEAR 2023/2024 CSA 152 SPECIAL ASSESSMENT RATE

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to adopt Resolution No. 25108 entitled, “A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS CALIFORNIA,

MAKING FINDINGS AND REAFFIRMING THE ESTABLISHMENT AND SETTING OF RATES FOR COUNTY SERVICE AREA 152 FOR FISCAL YEAR 2023/2024 TO FUND THE CITY’S NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT IN ORDER TO OPERATE AND MAINTAIN THE CITY’S DRAINAGE AND FLOOD CONTROL SYSTEMS.”
J. APPROVE MEMORANDUM OF UNDERSTANDING WITH THE COACHELLA

VALLEY ASSOCIATION OF GOVERNMENTS TO PROVIDE CASE

MANAGEMENT AND OUTREACH SERVICES TO HOMELESS INDIVIDUALS IN THE COACHELLA VALLEY FOR A TERM OF THREE YEARS AT $100,000 PER YEAR, TOTALING $300,000
This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.

K. ACCEPT THE HOUSING ELEMENT ANNUAL PROGRESS REPORT (APR) FOR THE 2022 CALENDAR YEAR FOR FILING WITH THE CALIFORNIA

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.

L. APPROVAL OF A PURCHASE ORDER TO KIMLEY-HORN AND ASSOCIATES

FOR ON-CALL TRAFFIC ENGINEERING SERVICES FOR CITYWIDE
TRAFFIC SIGNAL SYSTEM UPGRADES FOR CITY PROJECT 21-10
Item 1B - Page 17
City Council Minutes May 11, 2023
City of Palm Springs Page 6

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve a purchase order in an amount not to exceed $135,250 with Kimley-Horn, pursuant to the City’s “on-call” agreement (A8342), for traffic engineering services for the subject project.

2. Delegate authority to the City Manager or designee to approve contract amendments up to a total amount of $27,050 (20%).

3. Authorize the City Manager to execute all necessary documents.

M. APPROPRIATE FUNDING AND APPROVAL EXPENDITURE IN THE AMOUNT OF $43,500 FOR A ONE-YEAR INSTALLATION, FROM JULY 1, 2023, TO JUNE 30, 2024, OF THE ARTWORK “THE ONLY OTHER THING IS NOTHING” BY

ARTIST MICHAEL BIRNBERG (AKA MIDABI) FOR PLACEMENT AT THE

SOUTHEAST CORNER OF MUSEUM WAY AT MUSEUM DRIVE

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Appropriate Public Art Funds (Fund 150) in the amount of $43,500 to account #1502550-60030.

2. Approve the expenditure of Public Art Funds in the amount of $43,500 for the “The Only Other Thing is Nothing” Art Project.

3. Approve placement of the artwork “The Only Other Thing is Nothing” at the southeast corner of Museum Way at Museum Drive.

4. Authorize the City Manager to execute all necessary documents to facilitate the temporary installation of the artwork “The Only Other Thing is Nothing.” N. REPORT ON CITY COUNCIL STRATEGIC VISIONING SESSION
This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.

O. APPROVE SERVICE AGREEMENT NO. 23B079 WITH WEST AVIATION

SERVICES-SAN DIEGO DBA SIERRA AVIATION GROUP FOR BAGGAGE

RELOCATION SERVICES

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve Contract Services Agreement No. 23B079 with West Aviation Services-San Diego DBA Sierra Aviation Group for baggage relocation and wayfinding services in an amount not to exceed $2,000,000 for the initial three-year term beginning June 1, 2023, through May 31, 2026, with two one-year extension options at the City’s sole discretion.

2. Authorize the City Manager or his designee to execute all necessary documents.

Item 1B - Page 18
City Council Minutes May 11, 2023
City of Palm Springs Page 7

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES P. ACCEPT A GRANT AWARD FROM THE CALIFORNIA PUBLIC UTILITIES COMMISSION IN THE AMOUNT OF $80,546 FOR BROADBAND ADOPTION

SERVICES AT THE PALM SPRINGS PUBLIC LIBRARY

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to accept a grant award from the California Public Utilities Commission in the amount of $80,546 for broadband adoption services at the Palm Springs Public Library.

Q. APPROVE COOPERATIVE AGREEMENT WITH CODE 3 TECHNOLOGY FOR

THE PURCHASE, INSTALLATION AND EXTENDED WARRANTY

COVERAGE OF GETAC MOBILE COMPUTERS FOR THE POLICE AND FIRE

DEPARTMENTS

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve Contract Service Agreement 23C105 with Code 3 Technology for the purchase, installation, and extended warranty coverage of ruggedized Getac computers for use by the Police and Fire Departments, in an amount not to exceed $590,508.35.

2. Authorize the City Manager or their designee to execute all necessary documents.

EXCLUDED CONSENT CALENDAR ITEMS:

D. APPROVE CONTRACT SERVICES AGREEMENT NO. 23P064 WITH

GOVERNMENT REVENUE SOLUTIONS HOLDINGS I, LLC, DBA AVENU

INSIGHTS & ANALYTICS, LLC, FOR TRANSIENT OCCUPANCY TAX AUDIT

SERVICES

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR GARNER, CARRIED 5-0, to:

1. Approve Contract Services Agreement No. 23P064 (Attachment A) with Government Revenue Solutions Holdings I, LLC, DBA Avenu Insights & Analytics, LLC, to provide transient occupancy tax audit services for a five-year term in an amount not to exceed $570,000 beginning July 1, 2023, through June 30, 2028.

2. Authorize the City Manager or designee to execute all necessary documents.

J. APPROVE MEMORANDUM OF UNDERSTANDING WITH THE COACHELLA

VALLEY ASSOCIATION OF GOVERNMENTS TO PROVIDE CASE

MANAGEMENT AND OUTREACH SERVICES TO HOMELESS INDIVIDUALS IN THE COACHELLA VALLEY FOR A TERM OF THREE YEARS AT $100,000 PER YEAR, TOTALING $300,000

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

Item 1B - Page 19
City Council Minutes May 11, 2023
City of Palm Springs Page 8

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

1. Approve a Memorandum of Understanding with the Coachella Valley Association of Governments in the amount of $300,000 to provide services to unhoused individuals and families in the Coachella Valley and the City of Palm Springs.

2. Authorize the City Manager to execute all necessary documents to facilitate the implementation of the Memorandum of Understanding.

K. ACCEPT THE HOUSING ELEMENT ANNUAL PROGRESS REPORT (APR) FOR THE 2022 CALENDAR YEAR FOR FILING WITH THE CALIFORNIA

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Accept the report as presented; and,

2. Direct staff to make no changes to the report filed on April 1, 2023 (and subsequently revised) with the California Department of Housing and Community Development and the Governor’s Office of Planning and Research.

N. REPORT ON CITY COUNCIL STRATEGIC VISIONING SESSION

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to receive and file.

2. PUBLIC HEARINGS:

A. REQUEST BY SELENE PALM SPRINGS, LLC, FOR AN AMENDMENT TO THE

PREVIOUSLY APPROVED FINAL DEVELOPMENT PLANS AND TENTATIVE TRACT MAP FOR THE DREAM HOTEL TO INCLUDE THE ADDITION OF 24 CONDOMINIUM UNITS TO THE SOUTHEAST SECTION OF THE SITE; RECONFIGURATION OF THE 12 CONDOMINIUM UNITS AT THE
NORTHWEST AREA OF THE SITE; AND AN INCREASE IN THE NUMBER OF TOWER CONDOMINIUM UNITS FROM 28 TO 29 UNITS AND

MODIFICATIONS TO THE FINAL LANDSCAPE PLANS FOR THE

DEVELOPMENT LOCATED AT THE NORTHWEST CORNER OF AVENIDA
CABALLEROS AND AMADO ROAD, ZONE PDD 333, SECTION 14 (CASE

5.1132-PD 333/TTM 35236), AND CONSIDERATION OF A SETTLEMENT AND

DEVELOPMENT AGREEMENT TO FACILITATE THE COMPLETION OF THE

PROJECT
Dan Burkett, David Elliott, Maureen Burl, Thomas Boudrot, Craig Withycombe, David Powell, and David Thielens provided public hearing testimony.

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY COUNCILMEMBER MIDDLETON, CARRIED 5-0, to continue the Public Hearing to a date certain (June 5, 2023, Regular City Council Meeting).

Item 1B - Page 20
City Council Minutes May 11, 2023
City of Palm Springs Page 9

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

3. BUSINESS & LEGISLATIVE: None.

PUBLIC COMMENT:

Michael Joseph Pitkin provided oral testimony.

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT:

City Manager Stiles and the City Council discussed the tentative upcoming meeting schedule; Mayor Pro Tem Bernstein and Councilmember Middleton provided comments.

ADJOURNMENT:

The City Council adjourned the meeting of Thursday, May 11, 2023, at 8:09 p.m.

Respectfully submitted,
______________________________
Brenda Pree, MMC, CERA
City Clerk
APPROVED BY CITY COUNCIL: __/__/2023
Item 1B - Page 21

Thursday, May 25, 2023
Minutes of the Regular Meeting of the City Council
of the City of Palm Springs
Pursuant to Assembly Bill 361 this meeting was conducted in part by teleconference.

CALL TO ORDER:

A Regular Meeting of the Palm Springs City Council was called to order by Mayor Garner on Thursday, May 25, 2023, at 5:41 p.m.

PLEDGE OF ALLEGIANCE:

Alaina Vega, high school student, led the Pledge of Allegiance.

ROLL CALL:

Present: Councilmembers Christy Holstege, Ron deHarte, Lisa Middleton; Mayor Pro Tem Jeffrey Bernstein; and Mayor Grace Elena Garner.

Absent: None.

City Staff Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; Jeremy

Present: Hammond, Deputy City Manager; Flinn Fagg, Deputy City Manager; Jeff Ballinger, City Attorney; Andrew Mills, Chief of Police; and Brenda Pree, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES:

Fire Chief Paul Alvarado’s Oath of Office.

ACCEPTANCE OF THE AGENDA:

MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY COUNCILMEMBER DEHARTE, CARRIED 5-0, to remove Consent Calendar Item Nos. 1H and 1I for separate discussion.

REPORT OF CLOSED SESSION:

The Regular Closed Session of the City Council of May 25, 2023, was called to order by Mayor Garner at 4:02 p.m.

Item 1B - Page 22
City Council Minutes May 25, 2023
City of Palm Springs Page 2

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES The meeting convened into Closed Session to discuss the following items as listed on the Regular Closed Session Meeting Agenda, with no reportable action:

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION, Pursuant to Government Code Section 54956.9(d)(1):

Under existing facts and circumstances, there are two (2) matters.

CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION, Pursuant to Government Code Section 54956.9(d)(4):

Under existing facts and circumstances, there are two (2) matters.

PUBLIC TESTIMONY:

Kate Castle, Ernest Ceceña, and Rebecca Olarte provided oral testimony.

1. CONSENT CALENDAR:

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to approve the consent calendar with 1H and 1I pulled for further discussion.

A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, by motion, find that: 1) The City Council has reconsidered the circumstances of the state of emergency. Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety, and welfare; and 2) State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and 3) The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings B. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF APRIL 1 THROUGH APRIL 30, 2023

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of April 1 through April 30, 2023.

C. REAPPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS
Item 1B - Page 23
City Council Minutes May 25, 2023
City of Palm Springs Page 3

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:

1. Re-appoint Michael Paonessa and Stephen Moses to the Administrative Appeals Board effective immediately for a term ending June 30, 2025.

2. Re-appoint Gerald Adams, Todd Burke, and David Feltman to the Airport Commission effective immediately for a term ending June 30, 2025. Appoint Tracy Martin, Daniel Caldwell, and J. Craig Fong to the Airport Commission effective July 1, 2023, for a term ending June 30, 2026.

3. Re-appoint Craig Borba to the Library Board of Trustees effective immediately for a term ending June 30, 2025. Re-appoint Juanita Garner to the Library Board of Trustees effective July 1, 2023, for a term ending June 30, 2026. Appoint Deborah Schwartz to the Library Board of Trustees effective immediately for a term ending June 30, 2026.

4. Appoint Beverly Greer, Michael MJ Horne, and Carlotta Rinke to theHuman Rights Commission effective immediately for a term ending June 30, 2026. Re-appoint Edwin Ramoran to the Human Rights Commission effective immediately for a term ending June 30, 2025. Re-appoint Donna Shepherd, David Vignolo, and Oliver Cleary to the Human Rights Commission effective July 1, 2023, for a term ending June 30, 2026.

5. Re-appoint Johnny Coladonato to the Parks & Recreation Commission effective immediately for a term ending June 30, 2025. Appoint Scott Page, Katherine Hatch and Donald Admire to the Parks & Recreation Board effective July 1, 2023, for a term ending June 30, 2026.

6. Re-appoint Shawnda Thomas Faveau to the Public Arts Commission effective immediately for a term ending June 30, 2025. Appoint Christopher Ramirez to the Public Arts Commission effective immediately for a term ending June 30, 2026.

7. Appoint Perma Walker, Dean Grubl and Bernard Rottner to the Sustainability Commission effective immediately for a term ending June 30, 2026.

8. Re-appoint Celia Garton (Retail) and Daniel Gonnella (Retail) to the VillageFest Board effective immediately for a term ending June 30, 2025. Appoint Cheryl Idell (Retail) to the VillageFest Board effective immediately for a term ending June 30, 2026.

9. Accept the resignation of Robert Hedrick from the Administrative AppealsBoard effective immediately.

10. Accept the resignation of Tracy Merrigan from the Public ArtsCommission effective immediately.

D. AUTHORIZE THE CITY OF PALM SPRINGS TO ENTER INTO A

MEMORANDUM OF UNDERSTANDING AGREEMENT WITH THE PALM

SPRINGS PUBLIC LIBRARY FOUNDATION
Item 1B - Page 24
City Council Minutes May 25, 2023
City of Palm Springs Page 4

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:

1. Approve the Memorandum of Understanding (MOU) with the Palm Springs Library Foundation.

2. Authorize the City Manager to execute all necessary documents.

E. AUTHORIZE AN INCREASE TO PURCHASE ORDER NO. 18000632 IN THE AMOUNT OF $20,000 ISSUED TO ALBERT A. WEBB ASSOCIATES
PURSUANT TO ON-CALL AGREEMENT NO. A6443 FOR TRAFFIC

ENGINEERING SERVICES FOR THE PALM CANYON DRIVE PEDESTRIAN AND BICYCLE SAFETY ENHANCEMENTS, CITY PROJECT 17-07

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:

1. Authorize an increase in the amount of $20,000 to Purchase Order No. 18000632 for additional Traffic Engineering Services with Albert A.Webb Associates for the Palm Canyon Drive Pedestrian and Bicycle Safety Enhancements, City Project No. 17-07.

2. Authorize the City Manager to execute all necessary documents.

F. APPROVAL OF AMENDMENT NO. 1 TO CONTRACT SERVICES
AGREEMENT NO. 8865 WITH ST. FRANCIS ELECTRIC, LLC, FOR ON-CALL

TRAFFIC SIGNAL MAINTENANCE SERVICES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:

1. Approve Amendment No. 1 to Contract Services Agreement No. 8865 with St.

Francis Electric, LLC, a California limited liability company, increasing the maximum annual contract amount by $130,000 for a maximum annual contract amount of $510,000 for Traffic Signal Maintenance Services; and

2. Authorize the City Manager to execute all necessary documents.

G. AWARD OF A CONSTRUCTION CONTRACT TO CALTEC CORPORATION IN THE AMOUNT OF $943,000 FOR SKYLIGHT RAILINGS, CITY PROJECT 18-20

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:

1. Approve the construction contract to CALTEC Corporation, a California corporation, in the amount of $943,000 for the construction and installation of Skylight Railings, City Project No. 18-20.

2. Delegate authority to the City Manager or his designee to approve and execute construction contract change orders up to a total amount of $94,300 (10%) with all Item 1B - Page 25
City Council Minutes May 25, 2023
City of Palm Springs Page 5

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES change orders reported to the City Council at project completion.

3. Authorize the City Manager or his designee to execute all necessary documents.

H. PROPOSED “BLOCK G POP ART PARK” PROJECT
This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.

I. APPROVE CONTRACT SERVICES AGREEMENT NO. 23P056 WITH OFRS, INC. FOR HOMELESS ENCAMPMENT AND SITE CLEAN-UP SERVICES This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.

J. APPROVE AGREEMENT NO. 23B104 WITH BLACK AND WHITE

EMERGENCY VEHICLES, LLC FOR ON-CALL EMERGENCY VEHICLE

UPFITTING SERVICES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:

1. Approve Contract Services Agreement No. 23B104 with Black and White Emergency Vehicles, LLC, to provide on-call emergency vehicle upfitting services for an amount not to exceed $1,950,000 beginning June 1, 2023, through May 31, 2026, with two one-year extension options at the City’ssole discretion.

2. Authorize the City Manager or designee to execute all necessary documents.

K. APPROVE AGREEMENT NO. 23B101 WITH CHECKMATE TELEPHONE EXCHANGE, INC. DBA MAXIMUM SECURITY ALARM SYSTEMS FOR

ALARM MONITORING AND MAINTENANCE SERVICES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:

1. Approve Contract Services Agreement No. 23B101 with Maximum Security Alarm Systems to provide alarm monitoring and maintenance services for an amount not to exceed $223,428 beginning July 1, 2023, through June 30, 2026, with two one-year extension options at the City’s sole discretion.

2. Authorize the City Manager or designee to execute all necessary documents.

L. ADOPT RESOLUTION APPROVING STATE GRANT FOR RESTORATION

OF THE HISTORIC PLAZA THEATRE

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to adopt Resolution No. 25109, entitled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, Item 1B - Page 26
City Council Minutes May 25, 2023
City of Palm Springs Page 6

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

CALIFORNIA, APPROVING THE APPLICATION AND ACCEPTANCE FOR GRANT FUNDS FOR RESTORATION OF THE HISTORIC PLAZA THEATRE.” M. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. A9071 WITH
KINCAID INDUSTRIES, INC. FOR PLUMBING MAINTENANCE AND

INSTALLATION SERVICES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:

1. Approve Amendment No. 2 to Agreement No. A9071 (Attachment A)with Kincaid Industries, Inc., to provide plumbing maintenance and installation services in an additional amount of $450,000 for a total revised contract amount not to exceed $1,050,000 through April 10, 2025.

2. Authorize the City Manager or designee to execute all necessary documents.

N. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. A9232 WITH VERDE

FACILITIES SERVICES LLC FOR JANITORIAL SERVICES FOR VARIOUS

CITY FACILITIES

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:

1. Approve Amendment No. 2 to Agreement No. A9232 with Verde Facilities Services LLC, to provide janitorial services for various City facilities in an additional amount of $136,296 for a total revised contract amount not to exceed $2,425,644 through December 11, 2025.

2. Authorize the City Manager or designee to execute all necessary documents.

O. APPROVE FIRST AMENDMENT TO AMENDED AND RESTATED

DISPOSITION AND DEVELOPMENT AGREEMENT FOR DEVELOPMENT

AND CONSTRUCTION OF THE ALOE PALM CANYON PROJECT LOCATED AT 1479 NORTH PALM CANYON DRIVE, A 71-UNIT SENIOR HOUSING

PROJECT IN THE CITY OF PALM SPRINGS

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:

1. Approve First Amendment to Amended and Restated Disposition and Development Agreement (DDA) with Aloe Palm Canyon L.P. to increase the loan amount by $3,000,000.

2. Authorize the City Manager to make any necessary changes to the DDA and sign other documents approved by the City Attorney to institute the loan increase amount and facilitate implementation of the Aloe Palm Canyon project.

P. AUTHORIZE ISSUANCE OF SIGNATURE ENDORSEMENT FOR A LETTER City Council Minutes May 25, 2023
City of Palm Springs Page 7

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

IN SUPPORT OF FINDING A PERMANENT HOME IN THE STATE BUDGET

FOR HOMELESSNESS PROGRAMS AND AFFORDABLE HOUSING

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to Authorize the issuance of an endorsement in support of Finding a Permanent Home in the State Budget for Homelessness Programs and Affordable Housing.

EXCLUDED CONSENT CALENDAR:

H. PROPOSED “BLOCK G POP ART PARK” PROJECT
Lauren Wolfer provided oral testimony.

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Accept donation of the artwork Pin Wheel by artist Larry Lubow fromAnn Sheffer.

2. Approve Public Art Funds in the amount of $9,775 for the installation of a concrete pad for Impossible Lawn Chair; $500 for Popsicles to fabricatea plaque; and $3,000 to install Pin Wheel, for a total of $13,275.

3. Approve temporary placement of the artworks Pin Wheel, Popsicles, and Impossible Lawn Chair on Block G of the Downtown Development for a period of two years.

4. Authorize the City Manager to execute all necessary documents to facilitate the temporary installation of the artworks Pin Wheel, Popsicles, and Impossible Lawn Chair on Block G, located at the southwest corner of North Belardo Road and Belardo Road of the Downtown Development for a period of two years.

I. APPROVE CONTRACT SERVICES AGREEMENT NO. 23P056 WITH OFRS, INC. FOR HOMELESS ENCAMPMENT AND SITE CLEAN-UP SERVICES

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve Contract Service Agreement No. 23P056 with OFRS, Inc. to provide homeless encampment and site clean-up services for a three-year term in an amount not to exceed $1,200,000 beginning June 1, 2023, through May 31, 2026.

2. Authorize the City Manager

2. PUBLIC HEARINGS:

A. DELINQUENT WASTE DISPOSAL CHARGES
Allan Kavert provided public hearing testimony.

Item 1B - Page 28
City Council Minutes May 25, 2023
City of Palm Springs Page 8

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Open the public hearing and receive public testimony.

2. Adopt Resolution No. 25110, entitled, “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, DETERMINING

CERTAIN WASTE DISPOSAL ACCOUNTS TO BE DELINQUENT AND

DIRECTING THE PLACEMENT OF THESE ACCOUNTS ON THE COUNTY PROPERTY TAX ROLLS FOR COLLECTION.”
B. AN APPLICATION BY THE CITY OF PALM SPRINGS FOR THE HISTORIC DESIGNATION OF “THE TAHQUITZ RESORT GOLF COURSE
CLUBHOUSE” LOCATED AT 1885 LAWRENCE CROSSLEY ROAD, CASE HSPB #149. (APN #681-250-012) (SY)
Steve Keylon provided public hearing testimony.

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Open the public hearing and receive public testimony.

2. Close the public hearing and adopt Resolution No. 25111, entitled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, DESIGNATING “THE TAHQUITZ RESORT GOLF COURSE CLUBHOUSE” LOCATED 1885 LAWRENCE CROSSLEY ROAD, AS A CLASS 1 (LANDMARK) HISTORIC RESOURCE HSPB #149, SUBJECT TO
CONDITIONS (APN 618-250-012),” as amended.

C. AN APPLICATION BY THE CITY OF PALM SPRINGS FOR HISTORIC DESIGNATION OF “THE SECURITY FIRST NATIONAL BANK” LOCATED AT 500 SOUTH INDIAN CANYON DRIVE, (APN #508-121-001), CASE HSPB #137

MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Open the public hearing and receive public testimony.

2. Close the public hearing and adopt Resolution No. 25112, entitled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, DESIGNATING “THE SECURITY FIRST NATIONAL BANK” LOCATED 500 SOUTH INDIAN CANYON DRIVE, AS A CLASS 1
(LANDMARK) HISTORIC RESOURCE HSPB #137, SUBJECT TO
CONDITIONS (APN 508-121-001).”

RECESS/RECONVENE
Item 1B - Page 29
City Council Minutes May 25, 2023
City of Palm Springs Page 9

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES The City Council recessed at 8:08 p.m. and reconvened at 8:14 p.m., with all members present.

D. ADOPTION OF A RESOLUTION MODIFYING CERTAIN USER FEES,

DEVELOPER FEES, AND CHARGES BY IMPLEMENTING A CONSUMER

PRICE INDEX INCREASE AND ADOPTING THE COMPREHENSIVE FEE SCHEDULE FOR FISCAL YEAR 2023-2024.

MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY
COUNCILMEMBER DEHARTE, CARRIED 5-0, to:

1. Open the public hearing and receive public testimony.

2. Adopt Resolution No. 25113, entitled, “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, MODIFYING

CERTAIN USER FEES, DEVELOPER FEES, AND CHARGES BY

IMPLEMENTING A CONSUMER PRICE INDEX INCREASE AND ADOPTING THE COMPREHENSIVE FEE SCHEDULE FOR FISCAL YEAR 2023-2024,” as amended.

3. Direct City Staff to bring back a Policy authorizing the City Manager to waive fees for verified non-profit organizations.

3. BUSINESS & LEGISLATIVE: None.

PUBLIC COMMENT:

Zachary Daniel Stone, Ruben Perez, Melissa Boyd, and Paulina Angel provided oral testimony.

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT:

City Manager Stiles and the City Council discussed the tentative upcoming meeting schedule and agenda items. Mayor Garner, Mayor Pro Tem Bernstein, and Councilmembers deHarte and Middleton provided comments.

ADJOURNMENT:

The City Council adjourned the meeting of Thursday, May 25, 2023, at 9:42 p.m.

Respectfully submitted,
______________________________
Brenda Pree, MMC, CERA
City Clerk
APPROVED BY CITY COUNCIL: __/__/2023
Item 1B - Page 30
Monday, June 5, 2023
Minutes of the Joint Meeting of the
City Council & Measure J Oversight Commission
of the City of Palm Springs
Pursuant to Assembly Bill 361 this meeting was conducted in part by teleconference.

CALL TO ORDER:

The Joint Meeting of the Palm Springs City Council and the Measure J Oversight Commission was called to order by Mayor Garner on Monday, June 5, 2023, at 5:32 p.m.

PLEDGE OF ALLEGIANCE:

Camila Medina, student, led the Pledge of Allegiance.

ROLL CALL:

City Council Present: Councilmembers Christy Holstege, Ron deHarte, Lisa Middleton; Mayor Pro Tem Jeffrey Bernstein; and Mayor Grace Elena Garner.

Absent: None.

Measure J Oversight
Commission Present: Commissioners James Gazan, Sid Craig, and Linda Futterer; and Vice Chairperson Robin; and Chairperson Soto.

Absent: Commissioner Mark Marshall.

PUBLIC COMMENT: None.

A. MEASURE J FUND BUDGET FOR FISCAL YEARS 2023-24 AND 2024-25

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER DEHARTE, CARRIED 5-0, to:

1. Provide direction to staff on any changes to the fiscal year 2023-24 and fiscal year 2024- 25 budgets as adopted and recommended by the Measure J Commission; and,

2. Adopt the Measure J Budget, as amended.

ADJOURNMENT:

The City Council adjourned the joint meeting of Monday, June 5, 2023, at 6:31 p.m.

Item 1B - Page 31
City Council Minutes June 5, 2023
City of Palm Springs Page 2

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES RECESS/RECONVENE: The City Council recessed at 6:31 p.m. and reconvened at 6:35 p.m., with all members present.

REGULAR CITY COUNCIL MEETING
CALL TO ORDER:

A Regular Meeting of the Palm Springs City Council was called to order by Mayor Garner on Monday, June 5, 2023, at 6:35 p.m.

ROLL CALL:

Present: Councilmembers Christy Holstege, Ron deHarte, Lisa Middleton; Mayor Pro Tem Jeffrey Bernstein; and Mayor Grace Elena Garner.

Absent: None.

City Staff

Present: Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; Jeff Ballinger, City Attorney; Andrew Mills, Chief of Police; and Brenda Pree, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES: None.

ACCEPTANCE OF THE AGENDA:

MOTION BY MAYOR GARNER, SECOND BY COUNCILMEMBER DEHARTE CARRIED 5-0, to accept the agenda with removal of Consent Calendar Item No. 1F for separate discussion, and reordering Item No. 3A to be considered prior to Public Hearings.

REPORT OF CLOSED SESSION:

The Regular Closed Session and Special Closed Session of the City Council of June 5, 2023, was called to order by Mayor Garner at 4:30 p.m.

REGULAR CLOSED SESSION:

The meeting convened into Closed Session to discuss the following items as listed on the Regular Closed Session Meeting Agenda, with no reportable action:

CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION, Pursuant to Government Code Section 54956.9(d)(2):

Under existing facts and circumstances, there was one (1) matter.

Item 1B - Page 32
City Council Minutes June 5, 2023
City of Palm Springs Page 3

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES CONFERENCE WITH REAL PROPERTY NEGOTIATOR, Pursuant to Government Code Section 54956.8
Property:

City Negotiator:

Negotiating parties:

Under negotiation:
414 N. Palm Canyon Dr., Palm Springs CA
Scott Stiles, City Manager
Canyon Palm Springs Hotel, LLC
Price and terms of transfer of parking easement
SPECIAL CLOSED SESSION:

The meeting convened into Closed Session to discuss the following item as listed on the Special Closed Session Meeting Agenda, with no reportable action:

CONFERENCE WITH REAL LABOR NEGOTIATOR, Pursuant to Government Code Section 54957.6
City Negotiators: Scott Stiles, City Manager
Jeremy Hammond, Deputy City Manager
Stephanie George, HR Director
Peter Brown, Legal Counsel
Employee Organization: Palm Springs Police Officers Association (PSPOA) Palm Springs Police Management Association (PSPMA)
Public Employees Association of Palm Springs (PEAPS)
Management Association of Palm Springs (MAPS)
Palm Springs Firefighters Association (PSFA)
Palm Springs Fire Management (PSFMA)
Unrepresented Employees
PUBLIC TESTIMONY:

Dean Lavine, Bruce Juenger, Zachary Daniel Stone, Alejandro Meza Aguilar, Brian Sanchez, Lyzzeth Mendoza, Naomi Soto, Juan Espinoza, and Joy Meredith provided oral testimony.

1. CONSENT CALENDAR:

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to approve the consent calendar with 1F pulled for further discussion.

A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, by motion, find that: 1) The City Council has reconsidered the circumstances of the state of emergency. Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and Item 1B - Page 33
City Council Minutes June 5, 2023
City of Palm Springs Page 4

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety, and welfare; and 2) State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and 3) The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings B. MEMORANDA OF UNDERSTANDING WITH THE PALM SPRINGS PUBLIC

EMPLOYEES ASSOCIATION OF PALM SPRINGS AND THE MANAGEMENT

ASSOCIATION OF PALM SPRINGS

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Adopt a Resolution No. 25114, entitled, “A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING A

MEMORANDUM OF UNDERSTANDING RELATIVE TO WAGES, HOURS,

AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR

EMPLOYEES IN THE PALM SPRINGS PUBLIC EMPLOYEES ASSOCIATION

AND THE MANAGEMENT ASSOCIATION OF PALM SPRINGS FOR THE
PERIOD OF JULY 1, 2023 THROUGH JUNE 30, 2026, SUBJECT TO ASSOCIATIONS EXECUTING THE MEMORANDUM OF UNDERSTANDING.”

2. Authorize the City Manager to execute the Memorandum of Understanding (MOU) and all documents necessary to effectuate the above action, including the allocation and compensation plans, salary schedules, agreements and contracts, and any nonsubstantial MOU language or reorganization.

C. ACCEPTANCE OF THREE FEDERALLY FUNDED GRANTS FOR THE

AIRPORT MASTER PLAN/GIS STUDY, THE INBOUND BAGGAGE CLAIM

SYSTEM AND THE OUTBOUND BAGGAGE HANDLING SYSTEM

EXPANSION-DESIGN, FOR FUNDING OF THE PALM SPRINGS

INTERNATIONAL AIRPORT PROJECTS

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve acceptance of Federal Aviation Administration AIP Grant No. 3-06-0181- 067-2023 for Airport Master Plan/GIS Study in the amount of $2,108,584.

2. Approve acceptance of Federal Aviation Administration BIL-ATP Grant for Inbound Baggage Claim System in the amount of $5,700,000.

3. Approve acceptance of Transportation Security Administration OTA Grant for Outbound Baggage Handling System Expansion-Design in the amount of $1,388,995.

4. Authorize the City Manager or designee to execute all necessary grant documents.

Item 1B - Page 34
City Council Minutes June 5, 2023
City of Palm Springs Page 5

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES D. APPROVAL OF AMENDMENT NO. 6 TO THE AIRPORT CAR RENTAL CONCESSIONAIRE AGREEMENTS AND APPROVAL OF AMENDMENT NO. 7

FOR AVIS-BUDGET AT PALM SPRINGS INTERNATIONAL AIRPORT

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve Amendment No. 6 and Avis-Budget Amendment No. 7 (Attachment A) to all Airport rental car concession agreements doing business as eight car rental agencies at PSP which include: Avis/Budget Car Rental, LLC (Amendment No. 7), The Hertz Corporation (Amendment No.6), Enterprise Rent-A-Car, LLC dba Alamo Rent a Car / National Car Rental (Amendment No. 6), Enterprise Rent-A-Car Company of Los Angeles (Amendment No. 6), DTG Operations, Inc. dba Dollar Rent a Car /Thrifty Car Rental (Amendment No. 6)

2. Authorize the City Manager or his designee to execute all necessary documents.

E. APPROVE CONSULTING SERVICES AGREEMENT NO. 23Q112 FOR THE

DESIGN OF AN INLINE BAGGAGE HANDLING SYSTEM FOR THE PALM

SPRINGS INTERNATIONAL AIRPORT

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve Consulting Services Agreement No. 23Q112 (Attachment A) with AECOM Technical Services, Inc. to provide inline baggage handling system design services for the Airport for a three-year term in an amount not to exceed $3,174,638.

2. Authorize the City Manager or designee to execute all necessary documents.

F. AUTHORIZE THE PURCHASE OF 33 NEW VEHICLES AND EQUIPMENT This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.

G. AWARD OF A CONSTRUCTION CONTRACT TO UNIFIED FIELD SERVICES CORPORATION IN THE AMOUNT OF $2,167,854 FOR THE WASTEWATER TREATMENT PLANT SLUDGE DRYING BEDS, CITY PROJECT 21-05

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Award the construction contract to Unified Field Services Corporation, a California corporation, in the amount of $2,167,854 for the WWTP Sludge Drying Beds, City Project No. 21-05 (the “Project”).

2. Delegate authority to the City Manager or designee to approve and execute construction contract change orders up to a total amount of $216,785 (10%) with all change orders reported to the City Council at project completion.

Item 1B - Page 35
City Council Minutes June 5, 2023
City of Palm Springs Page 6

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

3. Authorize the City Manager or designee to execute all necessary documents.

H. APPROVE AGREEMENT NO. 23B121 WITH UNIVERSAL GREEN LLC FOR

LANDSCAPE AND GROUNDS MAINTENANCE SERVICES

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve Contract Services Agreement No. 23B121 (Attachment A) with Universal Green LLC, to provide landscape and grounds maintenance services for an amount not to exceed $1,406,256.40 for a three-year term beginning July 1, 2023 through June 30, 2026, with two one-year extension options at the City’s sole discretion;

2. Authorize the City Manager or designee to execute all necessary documents.

I. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. A9186 WITH NALCO

COMPANY, LLC FOR WATER TREATMENT CHEMICALS AND SERVICES

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve Amendment No. 1 to Agreement No. A9186 (Attachment A) with Nalco Company, LLC to provide water treatment chemicals and services in an additional amount of $300,000 for a total revised contract amount not to exceed $375,000 and extending the term through June 30, 2025.

2. Authorize the City Manager or designee to execute all necessary documents.

J. CONSIDERATION OF A RESOLUTION CONSENTING TO THE INCLUSION OF THE PROPERTY LOCATED AT 3500 RAMON ROAD, PALM SPRINGS,

CALIFORNIA, IN THE CALIFORNIA STATEWIDE COMMUNITIES

DEVELOPMENT AUTHORITY OPEN PACE PROGRAM

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to approve Resolution No. 25115, consenting to the inclusion of the property located at 3500 Ramon Road (“Airport Parking”) in the CSCDA Open PACE Program; entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, CONSENTING TO THE INCLUSION OF THE PROPERTY LOCATED AT 3500 RAMON ROAD, PALM SPRINGS, CALIFORNIA IN THE CSCDA OPEN PACE PROGRAM; AUTHORIZING THE CALIFORNIA

STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO ACCEPT AN

APPLICATION FROM THE OWNER OF SUCH PROPERTY, CONDUCT

CONTRACTUAL ASSESSMENT PROCEEDINGS AND LEVY CONTRACTUAL ASSESSMENTS ON SUCH PROPERTY; AND AUTHORIZING RELATED
ACTIONS”.

K. CONSIDERATION OF A RESOLUTION CONSENTING TO THE INCLUSION OF THE PROPERTY LOCATED AT 400 N. PALM CANYON DRIVE, PALM Item 1B - Page 36
City Council Minutes June 5, 2023
City of Palm Springs Page 7

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

SPRINGS, IN THE CALIFORNIA STATEWIDE COMMUNITIES

DEVELOPMENT AUTHORITY OPEN PACE PROGRAM

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to approve Resolution No. 25116, consenting to the inclusion of the property located at 400 N. Palm Canyon Drive (Thompson Hotel) in the CSCDA Open PACE Program; entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PALM SPRINGS, CALIFORNIA, CONSENTING TO THE INCLUSION OF THE PROPERTY LOCATED AT 400 N. PALM CANYON DRIVE, PALM SPRINGS, CALIFORNIA IN THE CSCDA OPEN PACE PROGRAM; AUTHORIZING THE

CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO

ACCEPT AN APPLICATION FROM THE OWNER OF SUCH PROPERTY,

CONDUCT CONTRACTUAL ASSESSMENT PROCEEDINGS AND LEVY
CONTRACTUAL ASSESSMENTS ON SUCH PROPERTY; AND AUTHORIZING RELATED ACTIONS”.

L. ADOPT A RESOLUTION IDENTIFYING THE PROJECTS TO BE FUNDED BY SENATE BILL 1 (SB 1), THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, FOR FISCAL YEAR 2023-24

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to adopt Resolution No. 25117, entitled, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SENATE BILL 1 (SB 1), THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.”
M. APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF PALM SPRINGS AND THE COUNTY OF RIVERSIDE FOR

TECHNICAL ASSISTANCE AND PLAN REVIEW FOR ONSITE WASTEWATER

TREATMENT SYSTEMS

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Approve the Memorandum of Understanding between the City of Palm Springs and Riverside County for Technical Assistance and Plan Check Services for Onsite Wastewater Treatment Systems within the City of Palm Springs.

2. Authorize the City Manager to execute all necessary documents.

N. RESOLUTION OF INTENTION TO LEVY ASSESSMENTS WITHIN THE PALM

SPRINGS SMALL HOTEL TOURISM BUSINESS IMPROVEMENT DISTRICT AND SETTING A TIME AND PLACE FOR THE PUBLIC HEARING; REVIEW

AND APPROVAL OF REPORT OF THE TOURISM BUSINESS IMPROVEMENT DISTRICT (TBID) ADVISORY BOARD, FISCAL YEAR 2023-2024
Item 1B - Page 37
City Council Minutes June 5, 2023
City of Palm Springs Page 8

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to:

1. Review and approve Report of the Tourism Business Improvement District (TBID) Advisory Board, Fiscal Year 2023-2024; and

2. Adopt Resolution No. 25118, entitled, “A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF PALM SPRINGS, CALIFORNIA, DECLARING ITS

INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN THE PALM

SPRINGS SMALL HOTEL TOURISM BUSINESS IMPROVEMENT DISTRICT, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING.”
O. NAMING RIGHTS FOR THE PLAZA THEATRE

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to approve the naming rights proposed on Attachment A.

P. APPROVAL OF A REQUEST FOR NIGHT CONSTRUCTION START TIMES BETWEEN JULY 5, 2023, AND AUGUST 25, 2023, FOR WASTEWATER TREATMENT PLANT DIGESTER NO. 2 GAS FLARE AND FILTRATE PUMP STATION, CITY PROJECTS NO. 20-25 AND 21-07

MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0, to approve the requested night construction time of 9:00 p.m. for the dates between July 5, 2023, and August 25, 2023, for the WWTP Digester No. 2 Waste Gas Flare and Filtrate Pump Station Project, subject to continuous monitoring of noise complaints and impacts to adjacent properties and businesses.

EXCLUDED CONSENT CALENDAR:

F. AUTHORIZE THE PURCHASE OF 33 NEW VEHICLES AND EQUIPMENT

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER DEHARTE, CARRIED 5-0, to:

1. Approve the issuance of purchase orders to Palm Springs Motors, Inc., for the purchase of 3 Mustang Mach E electric vehicles, and 21 Ford Interceptor Utility Patrol vehicles in an amount not to exceed $1,479,560.34;

2. Approve the issuance of a purchase order to Fiesta Ford, Inc., for the purchase of 9 Ford F-150 Super Cab 4x4 vehicles in an amount not to exceed $418,504.53;

3. Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $189,806.49 (10%);

4. After delivery of new vehicles, declare existing vehicles being replaced as surplus vehicles and authorize the City Manager, or designee, to sell at public auction in accordance with Chapter 7.07 of the Palm Springs Municipal Code; and,

5. Authorize the City Manager or designee to execute all necessary documents.

Item 1B - Page 38
City Council Minutes June 5, 2023
City of Palm Springs Page 9

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

3. BUSINESS & LEGISLATIVE:

A. UPDATE TO GENERAL FUND, CAPITAL, AND AIRPORT DRAFT BUDGET FOR FISCAL YEARS 2023-24 AND 2024-25
Acting Director of Finance Mooney provided a budget presentation. City Manager Stiles, Assistant City Manager Gallavan, Executive Director Barrett, Director Wise, and City Engineer Montalvo provided comments; discussion ensued between staff and the City Council.

RECESS/RECONVENE: The City Council recessed at 8:39 p.m. and reconvened at 8:47 p.m., with all members present.

2. PUBLIC HEARINGS:

A. A REQUEST BY SELENE PALM SPRINGS, LLC, FOR AN AMENDMENT TO

THE PREVIOUSLY APPROVED FINAL DEVELOPMENT PLANS AND

TENTATIVE TRACT MAP FOR THE DREAM HOTEL TO INCLUDE THE
ADDITION OF 24 CONDOMINIUM UNITS TO THE SOUTHEAST SECTION OF THE SITE; RECONFIGURATION OF 12 CONDOMINIUM UNITS AT THE NORTHWEST AREA OF THE SITE; AND AN INCREASE IN THE NUMBER OF TOWER CONDOMINIUM UNITS FROM 28 TO 29 UNITS AND

MODIFICATIONS TO THE FINAL LANDSCAPE PLANS FOR THE

DEVELOPMENT LOCATED AT THE NORTHWEST CORNER OF AVENIDA
CABALLEROS AND AMADO ROAD, ZONE PDD 333, SECTION 14 (CASE

5.1132-PD 333/TTM 35236), AND CONSIDERATION OF A SETTLEMENT AND

DEVELOPMENT AGREEMENT TO FACILITATE THE COMPLETION OF THE

PROJECT
Michael Lofino, Patrick Jordan, Craig Withycombe, Thomas Boudrot, Paul Hastings, Kenton Knepfler, Gary Holtzer, Rick O’Flynn, and Deborah O’Flynn provided public hearing testimony.

MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY COUNCILMEMBER DEHARTE, CARRIED 5-0, to:

1. Continue deliberations on the amendment request proposed by Selene Palm Springs, LLC. Public testimony received on May 25, 2023.

2. Close the public hearing and adopt Resolution No. 25119, entitled, “A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,

CALIFORNIA, APPROVING A PROPOSED AMENDMENT TO THE FINAL

DEVELOPMENT PLANS OF A PREVIOUSLY APPROVED FINAL PDD TO INCLUDE THE ADDITION OF TWENTY-FOUR RESIDENTIAL UNITS;

ELIMINATING THE EVENT CENTER AT THE SOUTHEAST SECTION OF THE SITE; RECONFIGURATION OF TWELVE CONDOMINIUM UNITS, ADDITION Item 1B - Page 39
City Council Minutes June 5, 2023
City of Palm Springs Page 10

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

OF THREE RESIDENTIAL VILLAS AT THE NORTHWEST SECTION OF THE SITE; AMENDING THE RESIDENTIAL TOWER BY ADDING ONE MORE UNIT TO INCREASE THE NUMBER OF CONDO UNITS FROM 40 UNITS TO 69 UNITS; AND MINOR MODIFICATIONS TO THE FINAL LANDSCAPE PLANS OF THE DREAM HOTEL LOCATED AT 450 NORTH CALLE ALVARADO
ROAD, ZONE PDD 333, SECTION 14.”

3. Adopt Resolution No. 25120, entitled, “A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING THE

SETTLEMENT AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE

CITY OF PALM SPRINGS AND SELENE PALM SPRINGS LLC RELATED TO THE DEVELOPMENT OF THE DREAM HOTEL PROJECT.”

4. Approve and authorize the City Manager to execute the Settlement and Development Agreement, attached hereto in substantially final form and subject to minor modifications as approved by the City Manager and City Attorney, and to take all necessary actions to achieve the intent of this Agreement.

3. BUSINESS & LEGISLATIVE:

B. REQUEST TO ADD CHAPTER 5.89 TO THE PALM SPRINGS MUNICIPAL

CODE RELATING TO SIDEWALK VENDING AND AN AMENDMENT TO
CHAPTER 5.48 RELATIVE TO COMMERCIAL SOLICITATION

MOTION BY MAYOR GARNER, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 3-2, (COUNCILMEMBERS MIDDLETON AND DEHARTE VOTING NO) to:

1. Waive the reading of the ordinance text in its entirety and read by title only; and

2. Introduce on first reading an Ordinance No. 2085, entitled, “AN ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADDING CHAPTER 5.89 TO THE PALM SPRINGS MUNICIPAL CODE,

ESTABLISHING REGULATIONS ON SIDEWALK VENDING IN COMPLIANCE WITH SENATE BILL 946; AND AN AMENDMENT TO CHAPTER 5.48
RELATIVE TO COMMERCIAL SOLICITATION,” as amended.

C. APPROVE CHANGES TO UNEXECUTED FOURTH CONTRACT
AMENDMENT TO AGREEMENT NO. 8922 WITH MARTHA’S VILLAGE AND

KITCHEN FOR OPERATIONS OF THE PALM SPRINGS DAYTIME DROP-IN

ACCESS CENTER

MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY COUNCILMEMBER MIDDLETON, CARRIED 5-0, to:

1. Make corrections to Amendment No. 3 to reflect an annual amount of $212,050, an increased overnight sheltering amount of $105,464 and a revised total not to exceed contract amount for the third amendment to be $529,564.

Item 1B - Page 40
City Council Minutes June 5, 2023
City of Palm Springs Page 11

ALL ACTIONS ARE DRAFT PENDING APPROVAL OF THE FINAL MINUTES

2. Approve Amendment No. 4 to Agreement No. A8922 with Martha’s Village and Kitchen to:
• Exercise option to extend Agreement until September 30, 2023. • Change the amount of compensation for the three-month period to $137,026 and the revised total compensation not to exceed the contract amount of $666,590. • Allow temporary overnight shelter services from June 1, 2023, to September 30, 2023, at no additional cost to the City.

3. Authorize the City Manager or designee to make minor technical changes and execute all necessary documents.

D. APPROPRIATE FUNDS FOR THE HOMELESS NAVIGATION CENTER AND EARLY ENTRY FACILITY IN THE AMOUNT OF $5,000,000 AT 3589 MCCARTHY ROAD
The City Council continued this matter to the City Council meeting of June 29, 2023.

E. CONSIDERATION ESTABLISHMENT OF A CITY COUNCIL POLICY

PROVIDING THAT PERCENTAGE OF TRANSIENT OCCUPANCY TAX (TOT) BE

SET ASIDE AND USED FOR FUTURE AFFORDABLE HOUSING NEEDS
The City Council continued this matter to the City Council meeting of June 29, 2023.

PUBLIC COMMENT:

Takaya King and Zachary Daniel Stone provided oral testimony.

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT:

City Manager Stiles and the City Council discussed the tentative upcoming meeting schedule and agenda items. Mayor Garner, Mayor Pro Tem Bernstein, and Councilmembers deHarte, Holstege, and Middleton provided comments.

ADJOURNMENT:

The City Council adjourned the meeting of Monday, June 5, 2023, at 11:29 p.m.

Respectfully submitted,
______________________________
Brenda Pree, MMC, CERA
City Clerk
APPROVED BY CITY COUNCIL: __/__/2023
Item 1B - Page 41

CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:

STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF MAY 1 THROUGH MAY 31, 2023
RECOMMENDATION:

Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of May 1 through May 31, 2023.

Attachments
Item 1C

CITY COUNCIL STAFF REPORT
DATE: JUNE 29, 2023 CONSENT CALENDAR
SUBJECT: STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF MAY 1 THROUGH MAY 31, 2023
FROM: Scott C. Stiles, City Manager
BY: Procurement and Contracting Department
RECOMMENDATION:

Receive and file the report of Staff Authorized Agreements (Attachment A) and Purchase Orders (Attachment B) for the period of May 1 through May 31, 2023.

STAFF ANALYSIS:

The City’s policies and procedures provide the City Manager and designated staff authority to enter into agreements and purchase orders which are $75,000 or less, and certain other amendments and change orders as previously approved by the City Council.

Palm Springs Municipal Code §7.02.030(l) requires a monthly report be submitted to the City Manager.

The original contract documents are on file in the Office of the City Clerk and purchase orders are on file in the Procurement and Contracting Department.

REVIEWED BY:

Procurement and Contracting Manager: Kim Baker
City Manager: Scott Stiles
ATTACHMENTS:

A. City Manager or designee authorized agreements for May 2023 B. Purchase orders for May 2023
Item 1C - Page 1
==========L__ ==~======---__

ATTACHMENT A

Item 1C - Page 2
Staff Authorized Agreements
May 1, 2023 - May 31, 2023
DEPT CONTRACT # CONTRACT DESCRIPTION CONTRACT
TOTAL
23I107 WEBSITE MAINTENANCE AND HOSTING SERVICES 103384 AVIATRIX COMMUNICATIONS $1,800.00 23I108 INDEPENDENT FEE ESTIMATOR 104326 LENAX CONSTRUCTION SERVICES INC $8,272.00 23I109 SOCIAL MEDIA SUPPORT FOR 13 MONTHS 101692 THE QUOTIENT GROUP $31,850.00 23S110 FIRE GUARD DOORS - SOLE SOURCE LETTER PROVIDED 101388 WON-DOOR CORPORATION $15,000.00 23I122 DEINSTALLATION, CRATING, REINSTALLATION OF CHIHULY ART

AT THE PALM SPRINGS INTERNATIONAL AIRPORT
101623 THE ART COLLECTIVE LLC $17,979.00
23B128 AIRPORT AUTOMATIC ROLLING GATES AND DOOR REPAIR
SERVICES-IFB 23-25
104372 SOUTH COAST INDUSTRIAL DOOR INC $75,000.00
23I129 SUBSCRIPTION RENEWAL FOR ANALYTICS 101711 PLACER LABS INC $15,000.00

COMMUNITY &
ECONOMIC DEV.
23I115 APPRAISAL SERVICES 104325 MICHAEL SCARCELLA DBA REALTY RESOURCES INC $2,500.00 BUILDING & SAFETY 23E111 INTERIM CITY BUILDING OFFICIAL SERVICES 104375 4LEAF INC $74,400.00 FIRE DEPARTMENT 23I126 ELEVATOR RESCUE TRAINING 104376 SSC PROPERTY INVESTMENTS DBA FIRST DUE ELEVATOR RESCUE $7,900.00 FLEET OPERATIONS 23I120 SERVICE BODY INSTALLATION FOR 2022 F250 TRUCK 104361 HARBOR TRUCK BODIES, INC. $19,792.99 23I106 PS VISITOR CTR DOOR & WINDOW REPLACEMENT 100082 PALM SPRINGS MIRROR AND GLASS $7,537.00 23I113 HALON SUPPRESSION SYSTEM 101697 THE ADT SECURITY CORPORATION DBA ADT COMMERCIAL LLC $6,230.40 23C116 PURCHASE & INSTALLATION OF FIRE TRUCK RADIOS-BRUSH 1 AND BRUSH 2
101272 AIRWAVE COMMUNICATION ENTERPRISES INC. $25,345.47 23I118 DEMUTH COMMUNITY CENTER REPLACEMENT OF MIRROR. 100082 PALM SPRINGS MIRROR AND GLASS $806.00 23I124 PS SWIM CENTER GLASS REPLACEMENT 100082 PALM SPRINGS MIRROR AND GLASS $536.00 PLANNING 23I099 APPRAISAL SERVICES 101539 CURTIS-ROSENTHAL INC $4,500.00 POLICE DEPARTMENT 23I103 INSTALLATION OF ELECTROSTATIC DISCHARGE CONDUCTIVE

VINYL TILE IN PSPD IT SERVER ROOM
100276 DEL'S FLOORING CONTRACTORS, INC. $5,867.00

RECREATION

DEPARTMENT
23I117 INFLATABLES, CONCESSIONS EQUIP. & GAMES 101280 A JUMP N PARTY INC $9,500.00

SPECIAL PROGRAMS

COMPLIANCE
23P102 CANNABIS ODOR CONTROL COMPLIANCE & REGULATION-RFP 29-23
100824 15000 INC $69,000.00

AVIATION DEPARTMENT

FACILITIES MAINTENANCE
VENDOR

Item 1C - Page 3

ATTACHMENT B

Item 1C - Page 4
Purchase Orders
May 1, 2023 - May 31, 2023
DEPT PO # CONTRACT # PO DESCRIPTION PO TOTAL
23001334 A9324 OFFICE SUPPLIES FOR THE CITY MANAGER

DEPARTMENT
103900 $500.00
23001378 A9324 OFFICE SUPPLIES FOR THE CITY COUNCIL

DEPARTMENT
103900 $500.00
23001379 A9324 OFFICE FURNITURE FOR CITY MANAGER'S OFFICE 103900 $3,322.64 23001444 23B003 DEMUTH PARK SMALL DOG PARK FENCE

INSTALLATION
104134 $28,998.34
CITY MANAGER 23001330 DESKS FOR CITY COUNCIL EXECUTIVE ASSISTANTS 100174 $8,379.80 23001085 NETWORK EQUIPMENT FOR LIBRARY 104248 $66,171.18 23001302 PRINTER TONER DRUM 100413 $127.52
23001318 CARD PRINTER RIBBON FOR LEISURE CENTER 100413 $80.55 23001324 FUJITSU SCANSNAP IX1600 SCANNER - BLACK/REG 100413 $456.54 23001336 ARUBA ANNUAL RENEWAL 101364 $2,517.49
23001370 11 IPAD FOR ENERGOV 100413 $7,295.24
23001372 BLUEBEAM FOR AIRPORT 103721 $250.00
23001374 23I096 CABLE RUN AT DEMUTH 101374 $8,002.78
23001386 23P063 ESCRIBE SOFTWARE YEAR 1 OF 5 104354 $22,220.00 23001401 A9194 PUBLIC INTERNET TERMINALS FOR THE LIBRARY 100265 $22,883.68 23001408 TV AND WALL MOUNT FOR AIRPORT 100413 $753.27
23001409 BEYOND TRUST(BOMGAR) TERM 6/1/23-2/28/25 101364 $19,265.43 23001420 A9194 LAPTOPS FOR EOC 100265 $13,881.57
23001440 DRONESENSE SOFTWARE FOR POLICE DEPARTMENT 104045 $2,900.00 23000168 VISION INSURANCE PREMIUMS FOR FY 22/23 100050 $72,000.00 23001368 A9324 DESK FOR HAILEY GREER 103900 $2,692.62
23001427 PINS FOR SERVICE AWARDS 100580 $1,819.19
SUSTAINABILITY 23001316 23I097 E-WASTE SERVICE FOR 4/29 104321 $2,282.05 23001328 23I099 SERENA ESTATES LAND APPRAISAL 101539 $4,500.00 23001414 23I115 APPRAISAL SERVICES, REAL ESTATE 104325 $2,500.00 23000687 LIGHT TOWERS AND GENERATORS FOR PARADES 100351 $2,136.00 23001119 NEW SWIM CENTER SEATING FURNITURE FOR

PATRONS
104262 $3,705.00
23001304 LAMINATOR MACHINE FOR LARGE POSTERS 104320 $3,415.16 23001305 LIGHTING AND SOUND FOR TREE LIGHTING

CEREMONY
101028 $1,551.41
23001322 ENTERTAINMENT FOR JULY 4TH ACTIVITIES 100569 $5,000.00 23001323 ENTERTAINMENT FOR JULY 4TH ACTIVITIES 100569 $5,000.00 23001335 PROMOTIONAL ITEMS FOR OPENING OF DEMUTH DOG 103678 $1,172.25 23001337 CLAY FOR MAJOR REPAIRS SOFTBALL FIELD AT JOJ 100130 $3,667.38 VENDOR

A/CITY MANAGER ADMIN ODP BUSINESS SOLUTIONS

ODP BUSINESS SOLUTIONS

ODP BUSINESS SOLUTIONS

MOORE FENCE COMPANY INC

HUMAN RESOURCES VISION SERVICE PLAN

ODP BUSINESS SOLUTIONS

DESERT PROMOTIONAL EMBROIDERY LLC

SOUTHERN CALIFORNIA MOUNTAINS

GOFORTH & MARTI
INFO TECHNOLOGY AMS.NET INC

B & H PHOTO

B & H PHOTO

B & H PHOTO
IT1 SOURCE LLC

B & H PHOTO

BLUEBEAM INC

PRECISION TECHNOLOGIES

ESCRIBE SOFTWARE LTD

DELL MARKETING LP

B & H PHOTO
IT1 SOURCE LLC

DELL MARKETING LP

ADVEXURE LLC

COMMUNITY &
ECONOMIC DEV.

CURTIS-ROSENTHAL INC

MICHAEL SCARCELLA

RECREATION

DEPARTMENT

BRUDVIK INC

PATIOS PLUS INC

PROFESSIONAL BINDING PRODUCTS

AEG MANAGEMENT PALM SPRINGS LLC

PALM SPRINGS CHAMBER OF COMMERCE

PALM SPRINGS CHAMBER OF COMMERCE

ROADRUNNER PRINTING AND SHIPPING LLC

CORONA CLAY COMPANY

Item 1C - Page 5
Purchase Orders
May 1, 2023 - May 31, 2023
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
23001371 SUMMER CAMP T-SHIRTS 101421 $1,565.17
23001375 PARK BLEACHERS 104333 $3,033.32
23001403 STAFF UNIFORMS 101870 $3,696.33
23001404 PURCHASING SEATING FURNITURE FOR THE SWIM
CENTER
104262 $2,359.73
23001405 BACKBOARD SUPPLIES AND BACKBOARD 103164 $793.41 23001417 LIFEGUARD UNIFORM 101702 $2,293.92
23001421 23I117 JUMPERS FOR DIPPING INTO SUMMER EVENT 101280 $4,847.91 23001442 CAMP CHIC - A- POO SHIRTS 101421 $1,744.00
23000378 OVERDRIVE RENEWAL FOR FISCAL YEAR 2022-2028 101742 $50,000.00 23001103 RADIO ADVERTISING 100912 $1,200.00
23001419 ACRYLIC BOOK DISPLAY 100067 $515.80
23001311 A9065 KEYS TO OFFICES AND LOCKERS 100200 $192.83 23001320 A9324 OFFICE CHAIR FOR PSPD TRAFFIC DIVISION 103900 $263.47 23001321 SLING MEDICAL KITS 103086 $892.23
23001325 A9065 KEYS 100200 $518.17
23001327 TRAINING AMMUNITION 101365 $2,170.38
23001384 SEARCH AND RESCUE EQUIPMENT 101315 $4,787.34
23001412 VETERINARY SERVICES FOR K-9 HYLAS 100718 $3,367.76 23001416 CHAIR FOR PSPD RECORDS SUPERVISOR 103900 $461.46 23001443 FLARES FOR TRAFFIC DIVISION 100314 $1,113.80
23001376 THERMAL IMAGING CAMERA KITS 100228 $15,049.19
23001383 SERVICES FOR GAS MONITORS 104350 $633.65
23001402 SCBA CALIBRATION SERVICES 101408 $935.00
23001415 PPE - HELMETS, HOODS, AND GOGGLES 101412 $6,675.07 23001418 WILDLAND HOSE 103786 $5,462.29
23001441 REPLACEMENT RECLINERS FOR ST 1 101561 $4,916.20 PLANNING 23001369 23I065 HSPB PRESERVATION SYMPOSIUM, TECHNOLOGY

SPECIALIST
100915 $800.00
23001310 23P041 CP 22-05, CWA SERVICES 102712 $43,550.00 23001333 A7261 CP 23-12, ON-CALL PROJECT MANAGEMENT SERVICES 101211 $30,150.00 23000605 A6468 AIRPORT MAINTENANCE UNIFORM AGREE 100231 $9,080.76 23001268 A9082 PSP AIRFIELD FORKLIFT RENTAL 100114 $5,926.32 23001319 A7148 PSP CONSULTING HVAC SYSTEM RE PLACEMENT 101230 $4,232.00 23001377 A9065 PSP LOCKSMITH SERVICES 100200 $1,320.51
23001381 PSP COMMUNICATIONS EQUIP 101272 $3,149.90
23001382 A9324 PSP ADMIN BREAKROOM FURNITURE 103900 $3,613.67 23001410 23B067 PSP ANNUAL FABRIC ROOF INSPECTION 100260 $12,460.00 23001411 PSP RUNWAY LIGHTS 101231 $7,264.69

SCP DISTRIBUTORS LLC

SPIRALEDGE INC

A JUMP N PARTY INC

SCARLIGHT LLC

LIBRARY OVERDRIVE INC

ALPHA MEDIA LLC
DEMCO

SCARLIGHT LLC

ANTHEM SPORTS LLC

ORIGINAL WATERMEN

PATIOS PLUS INC

FIRE DEPARTMENT ALLSTAR FIRE EQUIPMENT INC

JJS GLOBAL VENTURES INC

OHD LLLP

FIRE ETC

MANUEL VILLEGAS

WORKING FIRE FURNITURE & MATTRESS

POLICE DEPARTMENT VALLEY LOCK AND SAFE

ODP BUSINESS SOLUTIONS

TRI-TECH FORENSICS INC

VALLEY LOCK AND SAFE

TEN-X AMMUNITION INC

CMC RESCUE INC

RACHEL REEDY DVM

ODP BUSINESS SOLUTIONS

ORION SAFETY PRODUCTS

TECHNOLOGY ANGELZ LLC

ENGINEERING - PUBLIC
WORKS
TSG ENTERPRISES, INC.

NAI CONSULTING

AVIATION DEPARTMENT PRUDENTIAL OVERALL SUPPLY

UNITED RENTALS

R S AND H CALIFORNIA INC

VALLEY LOCK AND SAFE

AIRWAVE COMMUNICATIONS ENTERPRISES

ODP BUSINESS SOLUTIONS

BIRDAIR INC

GLOBAL ACCESS SUPPLY INC

Item 1C - Page 6
Purchase Orders
May 1, 2023 - May 31, 2023
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
23001426 23I069 VIP/CUSTOMS MOLD ASSESSMENT 103203 $1,750.00 22000583 A6468 UNIFORM RENTAL SERVICES 100231 $42,462.02 23000251 A9136 ADD WALL AND DOOR IT DIRECTOR OFFICE SPACE 103895 $11,208.00 23000498 A9145 REMOVE AND REPLACE CARPET AT SKATE PARK 103896 $16,795.59 23001303 23I098 LASER LEVELING OF PALM SPRINGS STADIUM INFIELD 101611 $19,500.00 23001315 A9186 CHEMICALS FOR CITY BUILDINGS AND COGEN PLANT 100148 $5,231.39 23001317 REPAIR FOR AIRPORT CHILLED WATER BOOSTER PUMP 101739 $1,153.81 23001329 REPLACING CARTRIDGES AT THE MUNI PLANT 101739 $3,313.68 23001347 A9071 JET AND CAMERA ROOF DRAIN LINE UNDER

SIDEWALK
101606 $2,500.00
23001373 23I103 PS POLICE IT SERVER ROOM CARPET REPLACEMENT 100276 $5,867.00 23001394 23B046 SEMI-ANNUAL FIRE SUPPRESSION SYSTEM SERVICE 100048 $816.00 23001397 A9071 BROWN WATER AT FIRE STATION 1 FIND CAUSE. 101606 $5,000.00 23001399 A9186 POLICE DEPT. CHEMICALS FOR THE TANKS. 100148 $3,199.48 23001423 A8470 AH4 BMS CONTROLS TROUBLESHOOT FOR THE

AIRPORT
101293 $1,740.00
23001435 A9071 REPAIR WATER MAIN PALM CANYON ( FUDGE

FACTORY)
101606 $5,940.53
23001438 A9071 REPAIR LEAKING WATER LINE IN THE 1B DUGOUT 101606 $3,000.00 23000860 LOADER UNIT 300215 ALL GLASS REPLACEMENT 100114 $9,951.93 23001306 A9190 TIRE CHANGE ON UNIT 203014 100079 $115.00 23001307 A9157 WINDSHIELD REPLACEMENT ON UNIT 207817 100133 $1,264.00 23001309 A9157 SERVICE REPAIR ON UNIT 505218 100133 $761.76 23001312 A9230 ALIGNMENT ON UNIT 205218 100393 $149.00
23001313 A9157 SERVICE REPAIR OF SHIFTER ON UNIT 200921 100133 $250.00 23001314 A9157 BATTERY REPLACEMENT OF UNIT 505218 100133 $743.45 23001326 A9265 FIRE APPARATUS REPAIR 103508 $15,000.00
23001338 A9190 TOW SERVICE UNIT 6100E, 2D0621 100079 $680.00 23001339 A9241 COLLISION REPAIR FOR UNIT 061220 104038 $4,173.59 23001340 A9040 TIRES FOR FLEET STOCK 100115 $1,109.87
23001341 A9040 TIRE FOR FLEET STOCK. 100115 $135.53
23001342 A9040 TIRES FOR FLEET STOCK 100115 $377.05
23001343 A9040 TIRE FOR FLEET STOCK. 209318 100115 $802.96 23001344 A9040 TIRE FOR FLEET STOCK. 090518 100115 $852.07 23001345 A9040 TIRE FOR FLEET STOCK. 320113 100115 $648.76 23001346 23S057 FIRE APPARATUS PARTS 1E4509 100327 $1,024.42

AMBER C STANFORD

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

FACILITIES

MAINTENANCE

PRUDENTIAL OVERALL SUPPLY

PUB CONSTRUCTION INC

MOHAWK COMMERCIAL INC

BARKSHIRE LASER LEVELING INC

NALCO COMPANY

REFRIGERATION SUPPLIES DISTRIBUTOR

REFRIGERATION SUPPLIES DISTRIBUTOR

KINCAID INDUSTRIES INC

DELS FLOORING CONTRACTORS INC

DESERT FIRE EXTINGUISHER CO INC

KINCAID INDUSTRIES INC

NALCO COMPANY
ENGIE SERVICES U.S. INC.

KINCAID INDUSTRIES INC

KINCAID INDUSTRIES INC

DANIELS TIRE SERVICE INC

SOUTH COAST EMERGENCY VEHICLE SERVICE

FLEET OPERATIONS UNITED RENTALS

MOHICA TOWING

PALM SPRINGS MOTORS

PALM SPRINGS MOTORS

GERGIS YOUSEF

PALM SPRINGS MOTORS

PALM SPRINGS MOTORS

SOUTHERN CALIFORNIA FLEET SERVICES INC

MOHICA TOWING

J & L AUTO BODY INC

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

Item 1C - Page 7
Purchase Orders
May 1, 2023 - May 31, 2023
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
23001348 A9230 VEHICLE ENGINE REPAIR UNIT 208618 100393 $3,602.15 23001349 A9230 FRONT END ALIGNMENT 2D0312 100393 $149.00 23001350 A9230 4 WHEEL ALIGNMENT 100393 $149.00
23001351 A9230 WHEEL ALIGNMENT 2D4917 100393 $149.00
23001352 A9230 FRONT END ALIGNMENT 090518 100393 $149.00 23001353 A9230 WINDSHIELD REPLACEMENT UNIT 2D0917 100393 $560.00 23001354 A9296 TOW SERVICE POLICE UNIT 201118 103521 $250.00 23001355 A9296 TOW SERVICE UNIT 504212 103521 $315.00
23001356 A9190 TOW SERVICE POLICE UNIT 201118 100079 $230.00 23001357 A9190 TOW SERVICE POLICE UNIT 2D1521 100079 $115.00 23001358 A9190 TOW SERVICE POLICE UNIT 205918 100079 $230.00 23001359 A9157 WINDSHIELD REPLACEMENT UNIT 203514 100133 $550.00 23001360 A9241 COLLISION REPAIR FOR UNIT 209514 104038 $3,237.04 23001361 A9241 TRAFFIC COLLISION REPAIR UNIT 070514 104038 $14,071.22 23001362 A9241 TRAFFIC COLLISION REPAIR UNIT 209417 104038 $4,072.11 23001363 A9241 TRAFFIC COLLISION REPAIR UNIT 205918 104038 $16,860.88 23001364 A9241 COLLISION REPAIR FOR POLICE UNIT 200614 104038 $10,395.33 23001365 A9241 COLLISION REPAIR 061220 104038 $3,512.81 23001366 A9230 VEHICLE REPAIRS UNIT 200311 100393 $3,039.65 23001367 23S057 AIR CONDITIONING KIT TRUCK 2 100327 $10,459.67 23001387 A9040 TIRES FOR UNIT 505218 100115 $716.43
23001388 A9040 TIRES FOR UNIT 1P6221/246 100115 $1,320.75 23001389 A9040 TIRES FOR UNIT 300 100115 $986.14
23001390 A9157 BLIND SPOT SENSOR FOR UNIT #209417 100133 $674.32 23001391 A9157 BLOWER MOTOR & BLOWER MOTOR RESISTOR UNIT # 100133 $277.62 23001392 A9157 GRILLE BUMPER UNIT #059. 100133 $81.30
23001393 A9157 INVENTORY/STOCK WINDSHIELD MOLDING 100133 $213.53 23001395 A9157 COOLING FAN REPAIR ON UNIT 204217 100133 $175.47 23001396 A9230 SMOG TEST AND ALIGNMENT ON UNIT 907 100393 $194.00 23001398 A9230 REPAIR AND SMOG ON UNITS 100,1P5212, AND 1A4300 100393 $3,772.65 23001407 HOT PRESSURE WASHER FOR UNIT 505116 101286 $7,732.79 23001413 23C116 FIRE TRUCK RADIO FOR BRUSH 2 101272 $12,671.63 23001428 A9230 REPAIR SERVICE POLICE UNIT 065 100393 $3,138.80 23001429 A9082 LOADER BACKHOE OPERATOR TRAINING 100114 $1,505.70 23001430 23S057 FIRE APPARATUS PARTS UNIT 1T4218 100327 $1,148.14 23001432 A9040 TIRES FOR FLEET 100115 $4,277.22
23001433 A9157 AUTO PARTS STOCK ORDER 100133 $219.56
23001434 A9157 REPAIRS FOR PD UNIT 090 100133 $2,500.00 23001436 A9230 REPAIR SERVICE FOR UNIT 0914 100393 $5,000.00 23001437 A9157 REPAIRS FOR UNIT 201118 100133 $140.50

GERGIS YOUSEF

GERGIS YOUSEF

GERGIS YOUSEF

PLAZA TOWING INC

PLAZA TOWING INC

GERGIS YOUSEF

GERGIS YOUSEF

GERGIS YOUSEF

J & L AUTO BODY INC

J & L AUTO BODY INC

J & L AUTO BODY INC

J & L AUTO BODY INC

J & L AUTO BODY INC

MOHICA TOWING

MOHICA TOWING

MOHICA TOWING

PALM SPRINGS MOTORS

J & L AUTO BODY INC

PALM SPRINGS MOTORS

PALM SPRINGS MOTORS

PALM SPRINGS MOTORS

PALM SPRINGS MOTORS

PALM SPRINGS MOTORS

GERGIS YOUSEF

SOUTH COAST EMERGENCY VEHICLE SERVICE

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

DANIELS TIRE SERVICE INC

UNITED RENTALS

SOUTH COAST EMERGENCY VEHICLE SERVICE

DANIELS TIRE SERVICE INC

PALM SPRINGS MOTORS

PALM SPRINGS MOTORS

GERGIS YOUSEF

GERGIS YOUSEF

TIM WALLEN / ALL AMERICAN CLEANING

AIRWAVE COMMUNICATIONS ENTERPRISES

GERGIS YOUSEF

GERGIS YOUSEF

PALM SPRINGS MOTORS

Item 1C - Page 8
Purchase Orders
May 1, 2023 - May 31, 2023
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
23001439 23C116 INSTALLATION OF FIRE TRUCK RADIO TO BRUSH 1. 101272 $12,671.63 23001308 A9192 RED CURB PAINT 100282 $2,706.45
23001424 A9248 CONCRETE REPAIR AT 205 N. EL CIELO RD. 102960 $401.68 23001425 A9248 CONCRETE FOR 3500 N. INDIAN CANYON 102960 $497.48 23001431 A9192 SWIM CENTER SIGNS 100282 $1,007.61

DOWNTOWN

MAINTENANCE
23001406 SAFETY VEST (ADD CITY SEAL IMPRINT ON BACK) 100580 $239.00 *Please note Purchase Orders (POs) issued with contract numbers shown indicate an approved contract is being utilized. Therefore, the PO issued is an order against the contract.

DESERT PROMOTIONAL EMBROIDERY LLC

AIRWAVE COMMUNICATIONS ENTERPRISES
INC

STREETS MAINTENANCE PACIFIC PRODUCTS AND SERVICES LLC

HI GRADE MATERIALS CO

HI GRADE MATERIALS CO

PACIFIC PRODUCTS AND SERVICES LLC

Item 1C - Page 9

CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:

APPROVAL OF WARRANTS, CLAIMS AND DEMANDS
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF

PAYROLL WARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING
04-29-23 AND 05-13-23 TOTALING $4,398,245.83 AND ACCOUNTS PAYABLE WARRANTS DATED 04-27-23 AND 05-11-23 TOTALING $10,035,649.04, IN THE AGGREGATE AMOUNT OF $14,433,894.87, DRAWN ON BANK OF AMERICA.

1. Attachments
Item 1D
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF

PAYROLL WARRANTS/DISBURSEMENTS FOR THE
PERIOD ENDING 04-29-23 AND 05-13-23 TOTALING
$4,398,245.83 AND ACCOUNTS PAYABLE WARRANTS
DATED 04-27-23 AND 05-11-23 TOTALING $10,035,649.04,
IN THE AGGREGATE AMOUNT OF $14,433,894.87,
DRAWN ON BANK OF AMERICA.

WHEREAS the Director of Finance has, in accordance with Chapter 3.16 of the Palm Springs Municipal Code, audited the payroll records covering the subject warrants and audited the claims and demands shown on the attached list; and WHEREAS the Director of Finance hereby certifies to the accuracy of said records and to the availability of funds for payment.

Kristopher J. Mooney
Acting Director of Finance and Treasury
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, that payroll warrants, claims, demands and liability checks have been audited as required by law and that said warrants are hereby approved for payment.

ADOPTED THIS 29TH DAY OF JUNE, 2023.

SCOTT STILES

CITY MANAGER
ATTEST:

BRENDA PREE

CITY CLERK
Item 1D - Page 1
Resolution No. _____

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )
I, BRENDA PREE, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on _______________________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.

BRENDA PREE

CITY CLERK
Item 1D - Page 2

INTEROFFICE MEMORANDUM
TO: City Council
FROM: Kristopher J. Mooney, Acting Director of Finance and Treasurer DATE:

RE: Payroll Wires and Warrants

FLEX SAVINGS ACCOUNT
TOTAL 2,288,195.90
DEFERRED COMP: NATIONWIDE 25,616.82
ICMA RHS CONTRIBUTION 21,662.50
CA DCCS 2,670.04
STATE TAXES 109,275.85
12,044.27
VENDOR WIRE PYMTS 5,215.52
DEFERRED COMP: ICMA 457 61,001.69
LIABILITY CHECK REGISTER 2010038-2010051 26,718.97
PAYROLL DIRECT DEPOSITS 1,675,283.48
FEDERAL TAXES 325,936.61
Transaction Type Check Numbers Amount
PAYROLL CHECK REGISTER 422317-422328 22,770.15
June 29, 2023
PAYROLL PERIOD ENDING 4/29/2023
PAY DATE 5/5/2023
Payroll Wires and Warrants Memo for Council 2023.xlsx | 06292023 |6/5/2023 | 9:19 AM (AM) Item 1D - Page 3
1 | 1

INTEROFFICE MEMORANDUM
TO: City Council
FROM: Kristopher J. Mooney, Acting Director of Finance and Treasurer DATE:

RE: Payroll Wires and Warrants

FLEX SAVINGS ACCOUNT
TOTAL 2,110,049.93
DEFERRED COMP: NATIONWIDE 26,066.82
ICMA RHS CONTRIBUTION 21,662.50
CA DCCS 2,670.04
STATE TAXES 98,884.90
12,044.27
VENDOR WIRE PYMTS 5,258.20
DEFERRED COMP: ICMA 457 42,907.27
LIABILITY CHECK REGISTER 2010249-2010263 27,202.81
PAYROLL DIRECT DEPOSITS 1,554,286.62
FEDERAL TAXES 297,652.72
Transaction Type Check Numbers Amount
PAYROLL CHECK REGISTER 422329, 422331-422338, 422339 21,413.78 June 29, 2023
PAYROLL PERIOD ENDING 5/13/2023
PAY DATE 5/19/2023
Payroll Wires and Warrants Memo for Council 2023.xlsx | 06292023 (2) |6/5/2023 | 9:21 AM (AM) Item 1D - Page 4
1 | 1
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 04/27/2023 09:27
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2009814 04/27/2023 PRINTED 100824 15000 INC 1,102.50
2009815 04/27/2023 PRINTED 101208 ABM AVIATION INC 78,728.13 2009816 04/27/2023 PRINTED 100109 ACCO BRANDS USA LLC 132.15 2009817 04/27/2023 PRINTED 100315 ACE PARKING MANAGEMENT IN 26,412.88 2009818 04/27/2023 PRINTED 101263 ACTION PARK ALLIANCE 37,500.00 2009819 04/27/2023 PRINTED 100292 ADMINSURE INC 20,187.00 2009820 04/27/2023 PRINTED 104313 ADVANCE CONTRACTOR AND IN 2,000.00 2009821 04/27/2023 PRINTED 101354 ADVANTEC CONSULTING ENGIN 9,792.83 2009822 04/27/2023 PRINTED 101272 AIRWAVE COMMUNICATIONS EN 2,528.16 2009823 04/27/2023 PRINTED 100249 ALBERT A. WEBB ASSOCIATES 1,120.75 2009824 04/27/2023 PRINTED 015931 GILBERTO PEDRO ALCARAZ 125.70 2009825 04/27/2023 PRINTED 016113 AUSTIN ALEXANDER 162.75 2009826 04/27/2023 PRINTED 100912 ALPHA MEDIA LLC 4,375.00 2009827 04/27/2023 PRINTED 100755 ALTA LANGUAGE SERVICES IN 670.00 2009828 04/27/2023 PRINTED 104181 ALTEC INC 5,936.30
2009829 04/27/2023 PRINTED 103781 AMAZON.COM SALES INC 62.04 2009830 04/27/2023 PRINTED 100383 AMERICAN FORENSIC NURSES 1,045.66 2009831 04/27/2023 PRINTED 101362 ARCHIVESOCIAL INC 5,988.00 2009832 04/27/2023 PRINTED 103528 ARCHITECTURAL RESOURCES G 109,414.89 2009833 04/27/2023 PRINTED 104314 ADRIAN ARREOLA 55.00
2009834 04/27/2023 PRINTED 100765 MUNISERVICES / AVENU INSI 28,445.85 2009835 04/27/2023 PRINTED 016117 CODY AYOTTE 343.25
2009836 04/27/2023 PRINTED 100413 B & H PHOTO 7,888.53
2009837 04/27/2023 PRINTED 103994 BANNER BANK 19,422.50 2009838 04/27/2023 PRINTED 101488 BIO SOCAL 1,680.00
2009839 04/27/2023 PRINTED 015747 AMY BLAISDELL 81.94
2009840 04/27/2023 PRINTED 100207 BLUE SHIELD OF CALIFORNIA 552,833.89 2009841 04/27/2023 PRINTED 104312 LESLIE BROCK 510.90
2009842 04/27/2023 PRINTED 104311 TRACY ANN BUNDRANT 360.36 2009843 04/27/2023 PRINTED 101203 BUREAU VERITAS NORTH AMER 33,290.81 2009844 04/27/2023 PRINTED 100234 BURRTEC ENVIRONMENTAL 472.39 2009845 04/27/2023 PRINTED 100023 CA PUBLIC EMPLOYEES RETIR 5,265.66 2009846 04/27/2023 PRINTED 104310 WHITNEY CARDENAS 186.42 2009847 04/27/2023 PRINTED 101837 CASC ENGINEERING AND CONS 9,754.72 2009848 04/27/2023 PRINTED 103960 CONSOLIDATED ELECTRICAL D 44,101.82 2009849 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS HO 1,646.92 2009850 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 129.99 2009851 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 540.65 2009852 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 249.48 2009853 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 299.99 2009854 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 159.03 2009855 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 212.91 2009856 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 99.99 2009857 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 540.65 2009858 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 540.65 2009859 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 540.65 2009860 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 540.65 2009861 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 1,274.65 2009862 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 223.94 2009863 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 1,769.00 2009864 04/27/2023 PRINTED 100353 CHARTER COMMUNICATIONS 1,300.00 2009865 04/27/2023 PRINTED 100373 THE CIMA COMPANIES INC 4,933.67 Item 1D - Page 5
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 04/27/2023 09:27
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2009866 04/27/2023 PRINTED 100558 CINTAS CORPORATION 409.51 2009867 04/27/2023 PRINTED 100558 CINTAS CORPORATION 531.46 2009868 04/27/2023 PRINTED 104106 CITADEL ENVIRONMENTAL SER 8,549.25 2009869 04/27/2023 PRINTED 100573 CLEAN ENERGY FUELS 6,204.45 2009870 04/27/2023 PRINTED 016076 PATRICK CLIFFORD 235.91 2009871 04/27/2023 PRINTED 103661 CODE 5 GROUP LLC 365.00 2009872 04/27/2023 PRINTED 100761 INLAND EMPIRE COMMUNITY F 2,500.00 2009873 04/27/2023 PRINTED 104051 CONVERGINT TECHNOLOGIES L 7,735.00 2009874 04/27/2023 PRINTED 100205 NANCY K BOHL INC 380.00 2009875 04/27/2023 PRINTED 100751 COUNTY OF RIVERSIDE EMD 7,637.46 2009876 04/27/2023 PRINTED 100865 CPI / COBRA PROFESSIONALS 3,203.50 2009877 04/27/2023 PRINTED 001844 DONALD CRAGER 736.92
2009878 04/27/2023 PRINTED 101630 CRASH DATA GROUP INC 1,500.00 2009879 04/27/2023 PRINTED 104317 CREATIVE BEGINNINGS OF TH 112.00 2009880 04/27/2023 PRINTED 101539 CURTIS-ROSENTHAL INC. 9,000.00 2009881 04/27/2023 PRINTED 104226 CV PLASTICS INC 4,366.53 2009882 04/27/2023 PRINTED 104319 DAKENO INC 800.00
2009883 04/27/2023 PRINTED 100115 DANIELS TIRE SERVICE INC 31,746.56 2009884 04/27/2023 PRINTED 103970 DAVID PERRY & ASSOCIATES, 3,500.00 2009885 04/27/2023 PRINTED 100679 DEEPWELL ESTATES NEIGHBOR 250.00 2009886 04/27/2023 PRINTED 100091 DEPARTMENT OF CONSERVATIO 5,083.59 2009887 04/27/2023 PRINTED 100195 DEPARTMENT OF JUSTICE-ACC 292.00 2009888 04/27/2023 PRINTED 016225 JAMES DANIEL DESELMS 331.04 2009889 04/27/2023 PRINTED 103589 DESERT ARC 400.00
2009890 04/27/2023 PRINTED 100580 DESERT PROMOTIONAL EMBROI 69.60 2009891 04/27/2023 PRINTED 100150 DESERT PUBLICATIONS INC 17,480.00 2009892 04/27/2023 PRINTED 100676 DIVISION OF THE STATE ARC 546.00 2009893 04/27/2023 PRINTED 100254 DOKKEN ENGINEERING 1,649.65 2009894 04/27/2023 PRINTED 101244 DOWNS ENERGY 32,142.92 2009895 04/27/2023 PRINTED 100393 GERGIS YOUSEF 1,131.99 2009896 04/27/2023 PRINTED 100294 DUDEK 39,850.00
2009897 04/27/2023 PRINTED 015813 FRANCISCO J DURAN 759.70 2009898 04/27/2023 PRINTED 100054 DESERT WATER AGENCY 2,386.31 2009899 04/27/2023 PRINTED 104286 EAGLE SAFE SURFACES COLOR 5,220.00 2009900 04/27/2023 PRINTED 104166 ECONOMIC AND PLANNING SER 5,281.25 2009901 04/27/2023 PRINTED 101536 ELECNOR BELCO ELECTRIC IN 20,134.69 2009902 04/27/2023 PRINTED 100226 ENTERPRISE RENT A CAR 4,252.57 2009903 04/27/2023 PRINTED 100081 FEDERAL EXPRESS CORPORATI 34.02 2009904 04/27/2023 PRINTED 101412 FIRE ETC INC 1,361.26 2009905 04/27/2023 PRINTED 100395 FRIENDS OF THE PALM SPRIN 20,000.00 2009906 04/27/2023 PRINTED 100480 FRIENDS OF THE PS ANIMAL 605.55 2009907 04/27/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 58.34 2009908 04/27/2023 PRINTED 100158 GALLS LLC 2,209.01
2009909 04/27/2023 PRINTED 100536 GLS US A/R 124.62
2009910 04/27/2023 PRINTED 016084 VERONICA GOEDHART 351.26 2009911 04/27/2023 PRINTED 016033 DENISE GOOLSBY 556.76 2009912 04/27/2023 PRINTED 104079 PATRICIA A GRANA 25.00 2009913 04/27/2023 PRINTED 100313 GRANICUS INC 289.41
2009914 04/27/2023 PRINTED 100072 GRANITE CONSTRUCTION COMP 3,307,667.76 2009915 04/27/2023 PRINTED 011032 FRANK GUARINO 182.00
2009916 04/27/2023 PRINTED 101672 GULF CALIFORNIA BROADCAST 10,660.00 2009917 04/27/2023 PRINTED 104315 LITO GUTIERREZ 462.75 Item 1D - Page 6
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 04/27/2023 09:27
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2009918 04/27/2023 PRINTED 101535 HINGEWERKS COMMERCIAL DOO 28,918.72 2009919 04/27/2023 PRINTED 100729 HIRE RIGHT LLC 1,090.35 2009920 04/27/2023 PRINTED 100519 HORIZON LIGHTING INC 5,711.53 2009921 04/27/2023 PRINTED 104231 HOTEL ADVISORY SERVICES 1,500.00 2009922 04/27/2023 PRINTED 103681 IMPRENTA COMMUNICATIONS G 11,200.00 2009923 04/27/2023 PRINTED 101333 INNOVATIVE INTERFACES INC 31,751.74 2009924 04/27/2023 PRINTED 100119 INTERACTIVE DESIGN CORPOR 4,580.00 2009925 04/27/2023 PRINTED 101759 ITC-DILIGENCE INC 450.00 2009926 04/27/2023 PRINTED 016141 FRANCISCO JAIME 85.00 2009927 04/27/2023 PRINTED 101700 JNS NEXT 12,133.33
2009928 04/27/2023 PRINTED 103751 JOBELEPHANT.COM INC 1,853.00 2009929 04/27/2023 PRINTED 103963 JOHN FRIEDMAN ALICE KIMM 71,566.79 2009930 04/27/2023 PRINTED 101249 JOHNSON CONTROLS FIRE PRO 660.00 2009931 04/27/2023 PRINTED 100496 MAJA KALABIC 487.50
2009932 04/27/2023 PRINTED 100336 KEENAN AND ASSOCIATES 18,445.93 2009933 04/27/2023 PRINTED 100177 KIMLEY HORN AND ASSOCIATE 9,634.60 2009934 04/27/2023 PRINTED 101606 KINCAID INDUSTRIES INC 49,700.02 2009935 04/27/2023 PRINTED 101200 KOA CORPORATION 6,435.76 2009936 04/27/2023 PRINTED 100261 KONE INC 6,207.65
2009937 04/27/2023 PRINTED 101785 KRONOS 171.73
2009938 04/27/2023 PRINTED 101475 LA PRENSA HISPANA INC 2,100.00 2009939 04/27/2023 PRINTED 100012 LEAGUE OF CALIFORNIA CITI 50.00 2009940 04/27/2023 PRINTED 101713 LESAR DEVELOPMENT CONSULT 8,687.50 2009941 04/27/2023 PRINTED 100332 LIEBERT CASSIDY WHITMORE 29,211.50 2009942 04/27/2023 PRINTED 015364 JANICE LOPEZ 976.81
2009943 04/27/2023 PRINTED 104316 LUCKY PENNY CAT CLUB 639.00 2009944 04/27/2023 PRINTED 100208 MANAGED HEALTH NETWORK IN 1,219.20 2009945 04/27/2023 PRINTED 101253 CHECKMATE TELEPHONE EXCHA 569.16 2009946 04/27/2023 PRINTED 104025 MCFARLAND JOHNSON INC 8,685.78 2009947 04/27/2023 PRINTED 016358 ALLEN MCNABB 163.13
2009948 04/27/2023 PRINTED 016128 KENNETH MERENDA 2,150.00 2009949 04/27/2023 PRINTED 101798 MIDWEST TAPE INC 859.09 2009950 04/27/2023 PRINTED 016175 CHERIE MILLER 600.00
2009951 04/27/2023 PRINTED 104253 MOBILE CITIZEN LLC 2,520.00 2009952 04/27/2023 PRINTED 100079 MOHICA TOWING 915.00
2009953 04/27/2023 PRINTED 101855 MOTOWORX GARAGE 3,731.94 2009954 04/27/2023 PRINTED 100704 NATIONAL TESTING NETWORK 1,000.00 2009955 04/27/2023 PRINTED 100417 NI GOVERNMENT SERVICES IN 298.31 2009956 04/27/2023 PRINTED 100548 O'LINN EXECUTIVE SECURITY 3,160.80 2009957 04/27/2023 PRINTED 103900 ODP BUSINESS SOLUTIONS 5,718.19 2009958 04/27/2023 PRINTED 103900 ODP BUSINESS SOLUTIONS 316.34 2009959 04/27/2023 PRINTED 100756 ONE PS 1,968.02
2009960 04/27/2023 PRINTED 015912 JULIE OSBURN 1,370.00 2009961 04/27/2023 PRINTED 100282 PACIFIC PRODUCTS AND SERV 11,131.57 2009962 04/27/2023 PRINTED 100569 PALM SPRINGS CHAMBER OF C 44,649.11 2009963 04/27/2023 PRINTED 100133 PALM SPRINGS MOTORS 4,997.31 2009964 04/27/2023 PRINTED 016015 BRYAN PEREZ 15.00
2009965 04/27/2023 PRINTED 101292 PROFESSIONAL MEDICAL WARE 2,516.42 2009966 04/27/2023 PRINTED 101767 PROFORMA SOCAL 317.38 2009967 04/27/2023 PRINTED 100596 PROPER SOLUTIONS INC 22,746.90 2009968 04/27/2023 PRINTED 100231 PRUDENTIAL OVERALL SUPPLY 1,171.37 2009969 04/27/2023 PRINTED 104324 PALM SPRINGS PUBLIC LIBRA 10,000.00 Item 1D - Page 7
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 04/27/2023 09:27
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2009970 04/27/2023 PRINTED 100654 PS RESORTS 74,078.00
2009971 04/27/2023 PRINTED 101250 PWLC II INC 37,777.48 2009972 04/27/2023 PRINTED 101642 QUENCH USA INC 107.07 2009973 04/27/2023 PRINTED 101230 R S AND H CALIFORNIA INC 39,179.25 2009974 04/27/2023 PRINTED 101629 THE RAMSAY GROUP 8,025.00 2009975 04/27/2023 PRINTED 016306 BRANDON RASI 100.00
2009976 04/27/2023 PRINTED 016501 FRANK RAYGOZA 625.21
2009977 04/27/2023 PRINTED 101728 PALM SPRINGS WATER SYSTEM 901.80 2009978 04/27/2023 PRINTED 100213 RCLETA 50.00
2009979 04/27/2023 PRINTED 015970 MAX REYNOSO 75.00
2009980 04/27/2023 PRINTED 100453 RIVERSIDE COUNTY SHERIFF 6,362.00 2009981 04/27/2023 PRINTED 100400 ROBERT HALF 15,283.89 2009982 04/27/2023 PRINTED 016059 DANIEL ROWLES 136.84
2009983 04/27/2023 PRINTED 101542 SC COMMERCIAL 1,967.39 2009984 04/27/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 454.62 2009985 04/27/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 378.56 2009986 04/27/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 25,830.25 2009987 04/27/2023 PRINTED 104323 CHRISTOPHER SHEPARD 500.00 2009988 04/27/2023 PRINTED 100435 THE SHREDDERS 116.00
2009989 04/27/2023 PRINTED 016464 BRYANDA SICAIROS 9.37 2009990 04/27/2023 PRINTED 103804 WEST AVIATION SERVICES-SA 36,477.00 2009991 04/27/2023 PRINTED 100010 SMOKE TREE STABLES 840.00 2009992 04/27/2023 PRINTED 103508 SOUTHERN CALIFORNIA FLEET 6,131.71 2009993 04/27/2023 PRINTED 101822 SO CAL LAND MAINTENANCE I 19,282.00 2009994 04/27/2023 PRINTED 104143 SOLAR GUARD LLC 4,975.00 2009995 04/27/2023 PRINTED 100000 SOUTH COAST AQMD 620.61 2009996 04/27/2023 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 34,825.49 2009997 04/27/2023 PRINTED 101356 ST FRANCIS ELECTRIC LLC 18,266.92 2009998 04/27/2023 PRINTED 100284 STANTEC CONSULTING SVCS I 24,647.00 2009999 04/27/2023 PRINTED 103901 STEVE P RADOS INC 369,027.50 2010000 04/27/2023 PRINTED 016488 SCOTT STILES 39.14
2010001 04/27/2023 PRINTED 016164 ANTONIO SUAREZ-ALVAREZ 161.62 2010002 04/27/2023 PRINTED 100122 SUN BADGE COMPNAY 1,033.12 2010003 04/27/2023 PRINTED 100448 TALX CORPORATION 1,084.31 2010004 04/27/2023 PRINTED 101852 SOLARCITY CORP 23,734.46 2010005 04/27/2023 PRINTED 104096 TILDEN COIL CONSTRUCTORS 82,282.82 2010006 04/27/2023 PRINTED 016484 ARIEL TOLEFREE-WILLIAMS 74.01 2010007 04/27/2023 PRINTED 102530 TOLL BROS INC 22,000.00 2010008 04/27/2023 PRINTED 104308 WS CHIEF CORNERSTONE INC 60.00 2010009 04/27/2023 PRINTED 016401 TATEM TOURNAI 123.98
2010010 04/27/2023 PRINTED 103902 TOWNSEND PUBLIC AFFAIRS I 5,750.00 2010011 04/27/2023 PRINTED 101384 TYLER TECHNOLOGIES INC 8,330.00 2010012 04/27/2023 PRINTED 100386 U S CUSTOMS SERVICE 4,554.06 2010013 04/27/2023 PRINTED 100063 UNDERGROUND SERVICE ALERT 557.68 2010014 04/27/2023 PRINTED 100114 UNITED RENTALS NA INC 12,133.10 2010015 04/27/2023 PRINTED 100295 US BANK CORPORATE PAYMENT 165,964.77 2010016 04/27/2023 PRINTED 101327 US SECURITY ASSOCIATES IN 102,143.20 2010017 04/27/2023 PRINTED 103893 VALLEY VOICE MEDIA 1,200.00 2010018 04/27/2023 PRINTED 100129 VCA ANIMAL HOSPITALS INC 49.04 2010019 04/27/2023 PRINTED 015572 ROBERTO VELAZQUEZ 1,500.00 2010020 04/27/2023 PRINTED 100621 VERIZON BUSINESS 583.83 2010021 04/27/2023 PRINTED 100144 VERIZON WIRELESS 6,240.92 Item 1D - Page 8
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 04/27/2023 09:27
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2010022 04/27/2023 PRINTED 103696 ETERNAL LOVE LLC 19,932.00 2010023 04/27/2023 PRINTED 104052 VFA INC 6,259.94
2010024 04/27/2023 PRINTED 102406 DAVID VIGNOLO 112.72
2010025 04/27/2023 PRINTED 101537 VISUAL EDGE INC DBA IMAGE 1,550.73 2010026 04/27/2023 PRINTED 101484 VITAC 440.00
2010027 04/27/2023 PRINTED 016439 TAMARA WADKINS 910.00 2010028 04/27/2023 PRINTED 104302 SHERRIDAN WARD 300.00 2010029 04/27/2023 PRINTED 101220 WATERLINE TECHNOLOGIES 4,769.08 2010030 04/27/2023 PRINTED 100156 WAXIE SANITARY SUPPLY 1,362.68 2010031 04/27/2023 PRINTED 015655 WAYNE SEACRIST 560.00 2010032 04/27/2023 PRINTED 100222 WEST COAST ARBORISTS INC 7,892.81 2010033 04/27/2023 PRINTED 103730 WESTBOUND COMMUNICATIONS 1,870.00 2010034 04/27/2023 PRINTED 100233 WESTERN PUMP INC. 250.00 2010035 04/27/2023 PRINTED 103973 WEX HEALTH INC 4,662.00 2010036 04/27/2023 PRINTED 101824 WILLDAN ENGINEERING 1,226.00 2010037 04/27/2023 PRINTED 100268 ZOLL MEDICAL CORPORATION 1,299.26 224 CHECKS CASH ACCOUNT TOTAL 6,255,430.92 .00
Item 1D - Page 9
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 04/27/2023 09:27
User: PatrickW
Program ID: apchkrcn

UNCLEARED CLEARED
224 CHECKS FINAL TOTAL 6,255,430.92 .00
** END OF REPORT - Generated by Patrick Wynhoff **
Item 1D - Page 10
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 05/11/2023 16:17
User: ElisaS
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2010052 05/11/2023 PRINTED 100403 AETNA 19,435.49
2010053 05/11/2023 PRINTED 100911 OLIVIER PARSY 600.00
2010054 05/11/2023 PRINTED 100249 ALBERT A. WEBB ASSOCIATES 26,028.63 2010055 05/11/2023 PRINTED 103273 ALFARO COMMUNICATIONS CON 719,383.41 2010056 05/11/2023 PRINTED 100755 ALTA LANGUAGE SERVICES IN 200.00 2010057 05/11/2023 PRINTED 104254 GREGORY SAVILLE 21,159.97 2010058 05/11/2023 PRINTED 101245 THE ALTUM GROUP 1,043.25 2010059 05/11/2023 PRINTED 102944 AMADEUS AIRPORT IT AMERIC 1,000.00 2010060 05/11/2023 PRINTED 100572 AMAZON COM 504.80
2010061 05/11/2023 PRINTED 103781 AMAZON.COM SALES INC 2,142.88 2010062 05/11/2023 PRINTED 100383 AMERICAN FORENSIC NURSES 3,571.03 2010063 05/11/2023 PRINTED 100235 AMTECH ELEVATOR SERVICES 669.63 2010064 05/11/2023 PRINTED 015920 RHETT ARDEN 764.00
2010065 05/11/2023 PRINTED 104171 AVELO AIRLINES INC 55,000.00 2010066 05/11/2023 PRINTED 103384 AVIATRIX COMMUNICATIONS 15,500.00 2010067 05/11/2023 PRINTED 104330 LARRY AVIMELEH 318.35 2010068 05/11/2023 PRINTED 101345 LUIS AZARCOYA 1,200.00 2010069 05/11/2023 PRINTED 100413 B & H PHOTO 2,130.33
2010070 05/11/2023 PRINTED 104048 LISE BAADH 160.00
2010071 05/11/2023 PRINTED 016223 JOSE BARRAGAN 764.00
2010072 05/11/2023 PRINTED 101049 MARY BARSALEAU 1,505.00 2010073 05/11/2023 PRINTED 100020 BEST BEST & KRIEGER 154,898.25 2010074 05/11/2023 PRINTED 100139 BEST SIGNS INC. 487.12 2010075 05/11/2023 PRINTED 015894 SCOTT BIEGEN 585.47
2010076 05/11/2023 PRINTED 100366 BIO TOX LABORATORIES 1,434.00 2010077 05/11/2023 PRINTED 101430 BLACK HILLS AMMUNITION 4,858.00 2010078 05/11/2023 PRINTED 101301 BRIGHTLY SOFTWARE INC 9,821.79 2010079 05/11/2023 PRINTED 101203 BUREAU VERITAS NORTH AMER 75,561.15 2010080 05/11/2023 PRINTED 015918 JEFFREY BURTON 565.64 2010081 05/11/2023 PRINTED 103263 BWW & COMPANY INC 19,822.51 2010082 05/11/2023 PRINTED 100623 CA BUILDING STANDARDS COM 2,041.20 2010083 05/11/2023 PRINTED 103633 CARAHSOFT TECHNOLOGY CORP 44,432.15 2010084 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS HO 1,646.92 2010085 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 154.99 2010086 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 107.98 2010087 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 319.98 2010088 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 229.98 2010089 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 129.99 2010090 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 1,171.44 2010091 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 234.99 2010092 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 19.99 2010093 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 540.65 2010094 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 540.65 2010095 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 209.97 2010096 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 199.99 2010097 05/11/2023 PRINTED 100353 CHARTER COMMUNICATIONS 195.18 2010098 05/11/2023 PRINTED 101755 CNS ENGINEERS INC 52,355.08 2010099 05/11/2023 PRINTED 100029 COACHELLA VALLEY ASSOCIAT 49,192.16 2010100 05/11/2023 PRINTED 100029 COACHELLA VALLEY ASSOCIAT 192.00 2010101 05/11/2023 PRINTED 103834 COMPUTERSHARE TRUST COMPA 2,500.00 2010102 05/11/2023 PRINTED 101238 CONSERVE LANDCARE LLC 210,076.14 2010103 05/11/2023 PRINTED 103771 CORE COMPLIANCE LLC 3,500.00 Item 1D - Page 11
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 05/11/2023 16:17
User: ElisaS
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2010104 05/11/2023 PRINTED 100205 NANCY K BOHL INC 1,500.00 2010105 05/11/2023 PRINTED 100088 COUNTY OF RIVERSIDE AUDIT 6,041.50 2010106 05/11/2023 PRINTED 100490 COACHELLA VALLEY CONSERVA 13,384.80 2010107 05/11/2023 PRINTED 100115 DANIELS TIRE SERVICE INC 1,055.04 2010108 05/11/2023 PRINTED 100179 DAVES TOWING SERVICE 336.00 2010109 05/11/2023 PRINTED 015590 ARASELI DE LA ROSA 45.00 2010110 05/11/2023 PRINTED 101281 DELTA DENTAL HMO 1,712.07 2010111 05/11/2023 PRINTED 101282 DELTA DENTAL PPO 23,096.32 2010112 05/11/2023 PRINTED 100067 DEMCO 1,205.20
2010113 05/11/2023 PRINTED 100195 DEPARTMENT OF JUSTICE-ACC 420.00 2010114 05/11/2023 PRINTED 100580 DESERT PROMOTIONAL EMBROI 2,336.75 2010115 05/11/2023 PRINTED 100150 DESERT PUBLICATIONS INC 5,250.00 2010116 05/11/2023 PRINTED 100984 DTPS C-15 LLC 3,278.19 2010117 05/11/2023 PRINTED 101179 MARIANA DUSPIVA 840.00 2010118 05/11/2023 PRINTED 100054 DESERT WATER AGENCY 35,698.38 2010119 05/11/2023 PRINTED 100054 DESERT WATER AGENCY 11,398.93 2010120 05/11/2023 PRINTED 100054 DESERT WATER AGENCY 25,756.15 2010121 05/11/2023 PRINTED 101648 ECITY TRANSACTIONS LLC 300.00 2010122 05/11/2023 PRINTED 101536 ELECNOR BELCO ELECTRIC IN 72,229.29 2010123 05/11/2023 PRINTED 100750 ELM USA INC 385.86
2010124 05/11/2023 PRINTED 101293 ENGIE SERVICES U.S. INC. 14,095.00 2010125 05/11/2023 PRINTED 100226 ENTERPRISE RENT A CAR 8,197.58 2010126 05/11/2023 PRINTED 100376 EXPERIAN 154.00
2010127 05/11/2023 PRINTED 103634 GREGG FELSEN 750.00
2010128 05/11/2023 PRINTED 016020 ERIK FERNANDEZ 230.88 2010129 05/11/2023 PRINTED 101194 FLEX ADVANTAGE 661.50 2010130 05/11/2023 PRINTED 015995 BRENT FRANCIS 290.00
2010131 05/11/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,152.18 2010132 05/11/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 10,127.26 2010133 05/11/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,701.58 2010134 05/11/2023 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,499.99 2010135 05/11/2023 PRINTED 100158 GALLS LLC 855.82
2010136 05/11/2023 PRINTED 104336 GARDA CONCRETE 720.00 2010137 05/11/2023 PRINTED 100600 GEOSPATIAL TECHNOLOGIES I 2,345.00 2010138 05/11/2023 PRINTED 103948 PUSH MEDIA INC 53,994.75 2010139 05/11/2023 PRINTED 101514 GRAFFITI PROTECTIVE COATI 3,377.24 2010140 05/11/2023 PRINTED 100564 HARRELL COMPANY ADVISORS 13,400.00 2010141 05/11/2023 PRINTED 101343 HARRIS AND ASSOCIATES INC 19,178.50 2010142 05/11/2023 PRINTED 100184 HYATT HOTELS 3,473.66 2010143 05/11/2023 PRINTED 101300 ILLINOIS LIBRARY ASSOCIAT 2,654.04 2010144 05/11/2023 PRINTED 101421 IMPRESSION DESIGN GROUP 631.07 2010145 05/11/2023 PRINTED 100119 INTERACTIVE DESIGN CORPOR 1,662.50 2010146 05/11/2023 PRINTED 016141 FRANCISCO JAIME 162.01 2010147 05/11/2023 PRINTED 101599 TYSEN KNIGHT 1,500.00 2010148 05/11/2023 PRINTED 100127 L N CURTIS AND SONS 4,759.60 2010149 05/11/2023 PRINTED 016217 STEPHANIE LAING 645.50 2010150 05/11/2023 PRINTED 104334 LILLIAN LINGEN 55.00
2010151 05/11/2023 PRINTED 101260 THE LLOYD PEST CONTROL 1,718.00 2010152 05/11/2023 PRINTED 016368 CAMERON LOPEZ 764.88
2010153 05/11/2023 PRINTED 101513 MARTHA'S VILLAGE AND KITC 104,582.38 2010154 05/11/2023 PRINTED 104269 MEAD AND HUNT INC 151,733.45 2010155 05/11/2023 PRINTED 101798 MIDWEST TAPE INC 2,784.49 Item 1D - Page 12
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 05/11/2023 16:17
User: ElisaS
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2010156 05/11/2023 PRINTED 100098 MINUTEMAN PRESS 107.99 2010157 05/11/2023 PRINTED 100223 MOBILE MINI LLC CA 281.04 2010158 05/11/2023 PRINTED 100104 MOTION PICTURE LICENSING 696.25 2010159 05/11/2023 PRINTED 101855 MOTOWORX GARAGE 743.63 2010160 05/11/2023 PRINTED 101304 MWH CONSTRUCTORS INC 61,420.09 2010161 05/11/2023 PRINTED 101211 NAI CONSULTING 11,844.00 2010162 05/11/2023 PRINTED 100148 NALCO COMPANY 7,420.65 2010163 05/11/2023 PRINTED 015319 PEDRO NANEZ 764.00
2010164 05/11/2023 PRINTED 104057 DONNA S NEWTON 1,130.50 2010165 05/11/2023 PRINTED 100548 O'LINN EXECUTIVE SECURITY 1,053.60 2010166 05/11/2023 PRINTED 103676 WISE EDUCATION TECHNOLOGY 16,272.50 2010167 05/11/2023 PRINTED 104340 NANCY OCEGUEDA 500.00 2010168 05/11/2023 PRINTED 103900 ODP BUSINESS SOLUTIONS 6,832.13 2010169 05/11/2023 PRINTED 100631 ONTARIO POLICE DEPARTMENT 125.00 2010170 05/11/2023 PRINTED 101290 PACIFIC MEDICAL WASTE 226.09 2010171 05/11/2023 PRINTED 100599 PALM SPRINGS ART MUSEUM 3,333.00 2010172 05/11/2023 PRINTED 100569 PALM SPRINGS CHAMBER OF C 500.00 2010173 05/11/2023 PRINTED 100569 PALM SPRINGS CHAMBER OF C 3,333.33 2010174 05/11/2023 PRINTED 100092 PALM SPRINGS CYCLERY INC 499.39 2010175 05/11/2023 PRINTED 100133 PALM SPRINGS MOTORS 6,663.02 2010176 05/11/2023 PRINTED 103236 PARK CONSULTING GROUP INC 10,268.75 2010177 05/11/2023 PRINTED 103631 CHARLENE PHILLIPS 367.00 2010178 05/11/2023 PRINTED 101374 PRECISION TECHNOLOGIES 3,711.00 2010179 05/11/2023 PRINTED 100596 PROPER SOLUTIONS INC 13,377.78 2010180 05/11/2023 PRINTED 101250 PWLC II INC 37,777.48 2010181 05/11/2023 PRINTED 100307 PYRO SPECTACULARS INC 19,000.00 2010182 05/11/2023 PRINTED 101230 R S AND H CALIFORNIA INC 17,415.55 2010183 05/11/2023 PRINTED 101527 RATTLE TECH LLC 500.00 2010184 05/11/2023 PRINTED 016501 FRANK RAYGOZA 375.46
2010185 05/11/2023 PRINTED 101728 PALM SPRINGS WATER SYSTEM 639.90 2010186 05/11/2023 PRINTED 101739 REFRIGERATION SUPPLIES DI 8,411.03 2010187 05/11/2023 PRINTED 015842 RICHARD SALOMON 159.24 2010188 05/11/2023 PRINTED 100018 RIVERSIDE COUNTY FLOOD CO 22,982.85 2010189 05/11/2023 PRINTED 103678 ROADRUNNER PRINTING AND S 1,625.64 2010190 05/11/2023 PRINTED 100400 ROBERT HALF 4,121.25
2010191 05/11/2023 PRINTED 015943 GREG SANCHEZ 290.00
2010192 05/11/2023 PRINTED 015690 STEVEN SANDERS 852.43 2010193 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 58.26 2010194 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 186.57 2010195 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 6,346.21 2010196 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,498.74 2010197 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 2,090.41 2010198 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,277.67 2010199 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 93,714.07 2010200 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 678.90 2010201 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 73.52 2010202 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 104.37 2010203 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 112.04 2010204 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 22.88 2010205 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 44.40 2010206 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 23,608.21 2010207 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 53.82 Item 1D - Page 13
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 05/11/2023 16:17
User: ElisaS
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2010208 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,158.28 2010209 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 10,385.41 2010210 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 7,285.83 2010211 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 5,862.07 2010212 05/11/2023 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 8.48 2010213 05/11/2023 PRINTED 103541 SHELLBACK TACTICAL LLC 2,488.87 2010214 05/11/2023 PRINTED 104332 SCOTT SIMMONS 145.00
2010215 05/11/2023 PRINTED 015517 RONALD SKYBERG 4,318.29 2010216 05/11/2023 PRINTED 104329 DOUGLAS MITCHELL 2,846.88 2010217 05/11/2023 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 7,854.49 2010218 05/11/2023 PRINTED 100577 SPARKLETTS - DS SERVICES 524.99 2010219 05/11/2023 PRINTED 100577 SPARKLETTS - DS SERVICES 618.02 2010220 05/11/2023 PRINTED 101356 ST FRANCIS ELECTRIC LLC 47,344.56 2010221 05/11/2023 PRINTED 103782 T-MOBILE USA INC 200.00 2010222 05/11/2023 PRINTED 101825 TELOS IDENTITY MGMT SOLUT 4,032.50 2010223 05/11/2023 PRINTED 011020 TIMOTHY THOMAS 151.82 2010224 05/11/2023 PRINTED 104096 TILDEN COIL CONSTRUCTORS 571,941.11 2010225 05/11/2023 PRINTED 104184 TK ELEVATOR CORPORATION 23,690.90 2010226 05/11/2023 PRINTED 104331 PATRICIA TRAUTMANN 37.00 2010227 05/11/2023 PRINTED 101155 KAT F GADDIS TREVINO 500.00 2010228 05/11/2023 PRINTED 100301 TRI STAR CONTRACTING INC. 3,660.71 2010229 05/11/2023 PRINTED 100646 TRUTH BE TOLD POLYGRAPH L 250.00 2010230 05/11/2023 PRINTED 101384 TYLER TECHNOLOGIES INC 3,200.00 2010231 05/11/2023 PRINTED 101784 V AND V MANUFACTURING 305.81 2010232 05/11/2023 PRINTED 104335 VALLE VISTA LLC 800.00 2010233 05/11/2023 PRINTED 100066 VALLEY MAIL DELIVERY 2,643.46 2010234 05/11/2023 PRINTED 100129 VCA ANIMAL HOSPITALS INC 455.48 2010235 05/11/2023 PRINTED 100267 VEOLIA WATER NORTH AMERIC 525,651.67 2010236 05/11/2023 PRINTED 100621 VERIZON BUSINESS 240.29 2010237 05/11/2023 PRINTED 100144 VERIZON WIRELESS 10,918.69 2010238 05/11/2023 PRINTED 100144 VERIZON WIRELESS 1,378.62 2010239 05/11/2023 PRINTED 100144 VERIZON WIRELESS 39.42 2010240 05/11/2023 PRINTED 100144 VERIZON WIRELESS 844.22 2010241 05/11/2023 PRINTED 100144 VERIZON WIRELESS 2,235.18 2010242 05/11/2023 PRINTED 102152 VINCENT CORRALES 400.00 2010243 05/11/2023 PRINTED 015506 JASMINE WAITS 1,477.64 2010244 05/11/2023 PRINTED 101220 WATERLINE TECHNOLOGIES 2,689.52 2010245 05/11/2023 PRINTED 100156 WAXIE SANITARY SUPPLY 4,981.80 2010246 05/11/2023 PRINTED 103730 WESTBOUND COMMUNICATIONS 2,805.00 2010247 05/11/2023 PRINTED 016057 KYLE WILSON 764.00
2010248 05/11/2023 PRINTED 100908 YAMADA SPA MANAGEMENT INC 357.00 197 CHECKS CASH ACCOUNT TOTAL 3,780,218.12 .00
Item 1D - Page 14
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 05/11/2023 16:17
User: ElisaS
Program ID: apchkrcn

UNCLEARED CLEARED
197 CHECKS FINAL TOTAL 3,780,218.12 .00
** END OF REPORT - Generated by Elisa Samonte **
Item 1D - Page 15
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution

CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:

AUTHORIZE THE PURCHASE OF ONE (1) NEW AIRCRAFT RESCUE AND

FIREFIGHTING (ARFF) TRUCK AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED $1,240,370.76
RECOMMENDATION:

Approve the issuance of a purchase order to Oshkosh Corporation, for the purchase of one new Aircraft Rescue and Firefighting (ARFF) truck and equipment in an amount not to exceed $1,127,609.78, inclusive of sales tax;

1. Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $112,760.98 (10%);

2. After delivery of the new vehicle, declare existing vehicle being replaced as surplus and seek approval from the FAA to authorize the Fleet Maintenance Manager to sell at public auction in accordance with Chapter 7.07 of the Palm Springs Municipal Code; and,

3. 4. Authorize the City Manager or designee to execute all necessary documents.

Attachments
Item 1E

CITY COUNCIL STAFF REPORT
DATE: JUNE 29, 2023 CONSENT CALENDAR
SUBJECT: AUTHORIZE THE PURCHASE OF ONE (1) NEW AIRCRAFT RESCUE

AND FIREFIGHTING (ARFF) TRUCK AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED $1,240,370.76
FROM: Scott C. Stiles, City Manager
BY: Department of Maintenance & Facilities
SUMMARY:

This action will authorize the purchase of one new Aircraft Rescue and Firefighting (ARFF) truck for the Palm Springs Fire Department at a purchase price of $1,240,370.76 through the national H-GAC cooperative purchase agreement. The new Striker will replace the existing 20-year-old equipment.

RECOMMENDATION:

1. Approve the issuance of a purchase order to Oshkosh Corporation for the purchase of one new Aircraft Rescue and Firefighting (ARFF) truck and equipment in an amount not to exceed $1,127,609.78, inclusive of sales tax;

2. Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $112,760.98 (10%);

3. After delivery of the new vehicle, declare existing vehicle being replaced as surplus and seek approval from the FAA to authorize the Fleet Maintenance Manager to sell at public auction in accordance with Chapter 7.07 of the Palm Springs Municipal Code; and,

4. Authorize the City Manager or designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

A copy of Oshkosh Corporation’s Public Integrity Disclosure form is included as (Attachment A).

Item 1E - Page 1
City Council Staff Report
June 29, 2023 -- Page 2
Authorize Purchase of Aircraft Rescue and Firefighting (ARFF) Truck and Equipment BACKGROUND:

On June 5, 1996, the City Council adopted Resolution No. 18834 (Attachment B), establishing a new Equipment Replacement Policy. This policy outlined the requirements to replace vehicles depending on the type of vehicle, age, and mileage. However, in past years during the economic recession, the City Council suspended regular vehicle replacements, allowing replacements only on an emergency basis which created a backlog of vehicles requiring replacement. In recent years, the City Council has authorized the purchase of new vehicles to replace existing vehicles, and to add vehicles for new positions that require a vehicle, helping to reduce the backlog of replacements/purchases.

As the age of the City’s existing fleet of vehicles increases, the annual cost to maintain these vehicles also increases. Staff monitors the ongoing operational and maintenance cost of its older vehicles and has identified unit 1ARF51 requiring replacement, having surpassed its useful life and given the accumulated cost of repairs in comparison to the current value of the vehicle.

STAFF ANALYSIS:

Staff has initiated this purchase through H-GAC’s national cooperative purchasing program, Oshkosh awarded contract #FS12-19 for the procurement of fire service apparatuses and equipment. This cooperative contract includes provisions that allow the awarded vendor to extend the same contract pricing to other public agencies. As such, pursuant to the provisions of the Procurement Ordinance, 7.09.010, the City Council may authorize procurement of vehicles and equipment under this pricing afforded through this cooperative contract. H-GAC provides the most competitive price for this type of vehicle.

This requested action includes the purchase of one new Fire Department Aircraft Rescue and Firefighting (ARFF) truck. The vehicle to be acquired in this action is a traditional diesel vehicle that meets California Air Resources Board standards, the manufacturer does not offer a hybrid engine option, and was selected for their specific performance, and operational requirements.

Staff has identified truck 1ARF51 to meet the replacement criteria:

Existing Unit # Year Make/Model Mileage
1ARF51 2003 Oshkosh Striker 3000 12,659
Item 1E - Page 2
City Council Staff Report
June 29, 2023 -- Page 3
Authorize Purchase of Aircraft Rescue and Firefighting (ARFF) Truck and Equipment The replacement truck is as follows:

Replacement Make/Model Cost
(1) 2023 Oshkosh Striker $1,032,137.09
Sales Tax $95,472.69
Subtotal $1,127,609.78
10% Contingency $112,760.98
Total Estimated Cost $1,240,370.76
ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

ALIGNMENT WITH STRATEGIC PLANNING:

Approval of this action supports City Council priority 2, Community Infrastructure.

FISCAL IMPACT:

Sufficient funds are budgeted in Fiscal Year 2023-24 in account 4167065-60020.

REVIEWED BY:

Deputy Director of Maintenance and Facilities: Daniel Martinez Procurement and Contracting Manager: Kim Baker
Fire Chief: Paul Alvarado
Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:

A. Public Integrity Disclosure
B. Resolution 18834
Item 1E - Page 3

ATTACHMENT A
Item 1E - Page 4
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

(Revised 09 13 18)

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principle Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity _________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
_________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
_________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
Oshkosh Airport Products division of Pierce Manufacturing 1515 County Road O, Neenah WI 54956
Wisconsin
X

Bob Schulz
X
Jack Bermingham x
Richard Voakes X
Item 1E - Page 5
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

(Revised 09 13 18)

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

JANE DOE
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity
and name of entity]
A.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
B.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date American Century Investment Management 6.33%
Aristotle Capitol Management 11.46%
BlackRock Inc 8.80%
FMR LLC 8.98%
The Vanguard Group 9.60%
Richard Voakes Jr, Sales Manager 06/21/23
Item 1E - Page 6

ATTACHMENT B
Item 1E - Page 7
Item 1E - Page 8
RESOLUTION NO. 18834

OF THE CITY COUNCIL OF THE CITY OF PALM

SPRINGS, CALIFORNIA, ESTABLISHING A INEW
REPLACEMENT POLICY FOR CITY EQUIPMENT.

WHEREAS Resolution No. 14138, adopted on February 3, 1982, modified the City Equipment · Replacement Policy established by Resolution No. 8521, adopted November 8, 1965; and WHEREAS equipment reliability and longevity has increased as technology has b1::ien perfected subsequent to the last update of the Equipment Replacement Policy; and WHEREAS staff, utilizing best management practices during the City's continuing efforts to balance its budget, has endeavored to extend the service of City equipment beyond the established policy life of the equipment; and
WHEREAS it is now desirable to establish a new Equipment Replc1cement Polic:y to formally increase the length of time or mileage the vehicles will be ope1rated by thEi City before replacement; and
WHEREAS it is also desirable to incorporate language related to the introduction of alternate fuel vehicles in the City fleet,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs that:

Section 1:

Section II.

Resolution #14138 and any and all other previous Resolutions related to the City Equipment Replacement are hereby rescinded.

Replacement Schedule: City vehicles shall be replaced in accordance with the following schedule, provided that the Assistant Director of Transportation, Surface Transportation & Energy (Fleet Manager) shall have the responsibility of determining whether exceptionally good or exceptionally poor vehicles shall be replaced in accordance with the Replacement Schedule or possibly retained for a greater or lessor period, and upon such determination, departure from the schedule is allowed, subject to the approval of the Director, Department of Transportation:

REPLACEMENT SCHEDULE
Vehicle Type Replacement

1. Motorcycles 4 years*

2. Staff cars 6 years 01r 70,000 mili3s
(Bought Used)

3. Police Patrol Units 3 years o:r 90,000 mif13s

4. Police Detective Units 6 years or 70,000 milias
(Bought Used)

5. Truck & PickU1ps
A. Light Duty 8 years or 80,000 mil,es
(Up To 3/4 Toni

8. 1 Ton & Over 10 years
*Note: Age is based on model year.

I
I
I
Item 1E - Page 9
I
I
I
Rl8834

6. Specialized Equipment
(Such as Fire Trucks
Sweepers, etc.)

7. Equipment Loss Due To Accident
To be determined by the Fleet
Manager in consultation with the
user Department, subject to the
approval of the Director,
Department of Transportation based
on physical inspection and analysis
of current operating cost data and
mandated Regulations.

Immediately.

Section Ill. Vehicle Assignment/Rotation: Authorized vehicles are assigned to the various user departments via the budget process. User departments shall determine whom within their department utilizes which vehicle, except that the City Manager shall authorize and assign take-home vehicles. The Fleet Manager, after consulting with user departments, and with the consent of the Director, Department of Transportation, may rotate vehicles between user departments for operational efficiency or to extend the useful life of said vehicle.

Section IV. Methods of Acquisition: The Fleet Manager shall acquire City equipment in accordance with the City's Procurement Ordinance.

Section V. Methods O'f Disposal: The Fleet Manager shall dispose of surplus equipment in accordance with the City's Procurement Ordinance. Surplus equipment may be traded in on new or used equipment provided that the value of the trade shall be included as part of the total expenditure for the purpose of determining Procurement Ordinance limits compliance.

Section VI. Alternate Fuel Vehicles: The Fleet Manager shall make every effort to incorporate alternate fuel vehicles within the fleet via purchase or conversion.

Whenever a vehicle is replaced, that operationally is suited for alternate fuel usage, there is a proven track record for the specific type of vehicle being replaced, and the specific "engine family" is approved for use in California by the California Air Resources Board, the bid shall include a comparison of gasoline/diesel equipment vs alternate fuel equipment.

Section VII. Accessories: After market accessories that are purchased to properly equip a piece of equipment to carry out its designated function, shall be included in the overall capital cost component of the City's Motor Vehicle Replacement account for the particular vehicle to ensure the vehicle user department bears the full cost of its equipment.

Section VIII. Reporting Format: When a vehicle is being replaced requiring City Council approval, the Staff Report shall include the following information:

Vehicle type, Identification Number of the vehicle (except for undercover vehicles), vehicle use characteristics, description of why it is being replaced, special needs or equipment, alternate fuel options/discussion.

ADOPTED this 5th day of June r 1996,
AYES:

NOES:

ABSENT:

ATTEST:

Members Barnes, Hodges, Oden, Spurgin and Mayor Kleindienst None
None

LIFORNIA
~~c>(
\--.::,tity Clerk
REVIEWED & APPROVED AS TO FORM.----"W,___;_,u)_. _____________ _

CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:

AUTHORIZE CHANGE ORDER IN THE AMOUNT OF $147,017.62 FOR

MODIFICATIONS FOR TWO NEW FIRE DEPARTMENT WILDLAND UNITS (FIRE

ATTACK ENGINES)
RECOMMENDATION:

Approve the issuance of a purchase order to Boise Mobile Equipment for the change order modifications of two Fire Department Wildland Units (Fire Attack Engines) in an amount not to exceed $147,017.62.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

Attachments
Item 1F

CITY COUNCIL STAFF REPORT
DATE: JUNE 29, 2023 CONSENT CALENDAR
SUBJECT: AUTHORIZE CHANGE ORDER IN THE AMOUNT OF $147,017.62 FOR

MODIFICATIONS FOR TWO NEW FIRE DEPARTMENT WILDAND UNITS (FIRE ATTACK ENGINES)
FROM: Scott C. Stiles, City Manager
BY: Department of Maintenance & Facilities
SUMMARY:

This action will authorize a change order in the amount of $147,017.62 to complete modifications to two new previously purchased Fire Department Wildland Units (Fire Attack Engines).

RECOMMENDATION:

1. Approve the issuance of a purchase order to Boise Mobile Equipment for the change order modifications of two Fire Department Wildland Units (Fire Attack Engines) in an amount not to exceed $147,017.62.

2. Authorize the City Manager or designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

A copy of Oshkosh Corporation’s Public Integrity Disclosure form is included as Attachment A.

BACKGROUND:

The City’s Fire Department operates an entire fleet of aerial ladder trucks, fire engines and related apparatus, for each of its five fire stations. The Fire Department has front-line apparatus used for a period of 10 years, and then used as reserve capacity for 5 years, for a useful life of 15 years.

On December 10, 2020, the City Council authorized the lease-purchase of two new Fire Department Wildland Units (Fire Attack Engines) and authorized the City Manager to accept the financing terms offered by Capital One Public Funding.

Item 1F - Page 1
City Council Staff Report
June 29, 2023 -- Page 2
Authorize Issuance of Purchase Order for Fire Department Wildland Units (Fire Attack Engines) In accordance with City Council’s prior approval, on January 14, 2021, the financial and legal documents relating to the lease-purchase of these two new Fire Attack Engines were adopted by Resolution No. 24841 (Attachment B).

STAFF ANALYSIS:

Through H-GAC’s national cooperative purchasing program, Oshkosh was awarded contract #FS12-19 for the procurement of fire service apparatuses and equipment. This cooperative contract includes provisions that allow the awarded vendor to extend the same contract pricing to other public agencies. As such, pursuant to the provisions of the Procurement Ordinance, 7.09.010, the City Council may authorize procurement of vehicles and equipment under the pricing afforded through this cooperative contract.

This requested action includes authorization to approve a change order for updated costs for tool and decal packages (there have been cost increases, as well as updated tool lists due to some items being no longer manufactured.) See Attachment C for updated costs, tools, and decals.

Summary of units being replaced:

Summary of new units:

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

Existing Unit # Year Make/Model Mileage
1A4300 2000 Ford F-550 (Type III) 8,158
1A4101 2001 Ford F-550 (Type III) 14,115
Replacement Make/Model Cost
Type III Fire Apparatus (2) $832,819.85
Change Order $147,017.62
Total Cost $979,837.47
Item 1F - Page 2

I I I I
City Council Staff Report
June 29, 2023 -- Page 3
Authorize Issuance of Purchase Order for Fire Department Wildland Units (Fire Attack Engines) ALIGNMENT WITH STRATEGIC PLANNING:

Approval of this action supports City Council Priority 2, Community Infrastructure.

FISCAL IMPACT:

Sufficient funds are budgeted in Fiscal Year 2023-24 in Fleet account 5106560-60020.

REVIEWED BY:

Deputy Director of Maintenance and Facilities: Daniel Martinez Procurement and Contracting Manager: Kim Baker
Fire Chief: Paul Alvarado
Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:

A. Public Integrity Disclosure
B. Resolution 24841
C. Updated Costs and Decals
Item 1F - Page 3

ATTACHMENT A
Item 1F - Page 4
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE
(INSTRUCTION FOR APPLICANTS)

(Revised 09 13 18)

CITY OF PALM SPRINGS

PUBLIC INTEGRITY DISCLOSURE
(INSTRUCTIONS FOR APPLICANTS)
Who Must File?
Applicants that are NOT a natural person or group of natural people that will be identified on the application, and seek a City approval determined by a vote of City officials. Examples include corporations, limited liability companies, trusts, etc. that seek a City Council approval, or an approval by one of the City’s board or commissions.

Why Must I File?
The City of Palm Springs Public Integrity Ordinance advances transparency in municipal government and assists public officials in avoiding conflicts of interest. The City’s Public Integrity Ordinance, codified in Chapter 2.60 of the municipal code, reflects the City’s interest in ensuring that companies (and other legal entities that are not natural people) doing business in the community are transparent and make disclosure as to their ownership and management, and further that those companies disclose the identity of any person, with an ownership interest worth two thousand dollars ($2,000) or more, who has a material financial relationship with any elected or appointed voting City official, or with the City Manager or City Attorney.

Note: A material financial relationship is a relationship between someone who is an owner/investor in the applicant entity and a voting official (or the City Manager or City Attorney), which relationship includes any of the following:
(1) the owner/investor and the official have done business together during the year prior to the application;
(2) the official has earned income from the owner/investor during the year prior to the filing of the application;
(3) the owner/investor has given the official gifts worth fifty dollars ($50) or more during the year prior to the filing of the application; or
(4) the official might reasonably be anticipated to gain or lose money or a thing of value, based upon the owner/investor’s interest in the applicant entity, in relation to the application’s outcome.

When Must I File?
You must file this form with the Office of the City Clerk at the same time when you file your application for a City approval determined by a vote of City officials, whether elected or appointed.

Item 1F - Page 5
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE
(INSTRUCTION FOR APPLICANTS)

(Revised 09 13 18)
What Must I Disclose?
A. The names of all natural persons who are officers, directors, members, managers, trustees, and other fiduciaries serving trusts or other types of organizations (attorneys, accountants, etc.).

Note: (1) only trusts or other organizations that are not the fiduciaries, (2) if a second entity that is not a natural person serves the applicant entity (e.g., as a member of an applicant LLC), then all officers, directors, members, managers, trustees, etc., of the second entity must be disclosed).

B. The names of persons owning an interest with a value of two thousand dollars ($2,000) or more who have a material financial relationship with an elected or appointed City official who will vote on the applicant’s application, or with the City Manager or City Attorney.

PENALTIES
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.

Item 1F - Page 6
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

(Revised 09 13 18)

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principle Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity _________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
_________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
_________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
BME Fire Trucks LLC
4600 S. Apple St, Boise, ID 83716
202127410499
Chad Moffat
7400 Reece Road, Sacramento, CA 95828
Item 1F - Page 7
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

(Revised 09 13 18)

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

JANE DOE
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity
and name of entity]
A.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
B.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date Boise Mobile Equipment, Inc 75 %
6/20/2023
Pierce Manufacturing, Inc. 25%
Item 1F - Page 8

ATTACHMENT B

Item 1F - Page 9
Item 1F - Page 10
RESOLUTION NO. 24841

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, AUTHORIZING THE

EXECUTION AND DELIVERY OF A EQUIPMENT LEASE

PURCHASE AGREEMENT, ESCROW AGREEMENT AND

CERTAIN RELATED DOCUMENTS WITH RESPECT TO

LEASING CERTAIN EQUIPMENT
WHEREAS, the City of Palm Springs, California (the "City"), a municipal corporation and charter city duly organized and existing under the laws of the State of California, is authorized by the laws of the State of California to enter into the agreements and transactions described herein; and
WHEREAS, the City of Palm Springs, California (the "Lessee") is a political subdivision duly organized under the constitution and laws of the State of California; and WHEREAS, it is hereby determined that a true and real need exists for the acquisition of various vehicles and related equipment for use by the Lessee (the "Equipment"); and
WHEREAS, it is necessary and desirable and in the best interest of the Lessee, as lessee, to enter into an Equipment Lease Purchase Agreement (the "Agreement") with Capital One Public Funding, LLC, as lessor (the "Lessor"), and certain related documents, for the purposes described therein, including the leasing of the Equipment;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Defined Terms. Capitalized terms that are used, but not defined, in this Resolution shall have the same meaning as when such terms are used in the preambles to this Resolution.

SECTION 2. Equipment Lease Purchase Agreement. The Agreement, in substantially the same form as presented to this meeting, and the terms and performance thereof are hereby approved, and the City Manager or Interim City Manager (or his designee) of the Lessee (or its designee) is hereby authorized to execute and deliver the Agreement on behalf of the Lessee, with such changes therein as shall be approved by such officer, such approval to be conclusively evidenced by such officer's execution thereof.

SECTION 3. Escrow Agreement. The Escrow Agreement (the "Escrow Agreement"), among the Lessee, the Lessor and BOKF, N.A., in substantially the same form as presented to this meeting, and the terms and performance thereof are hereby approved, and the Escrow Agreement is hereby authorized to be executed and delivered on behalf of the Lessee by a duly authorized officer of the Lessee, with such changes therein as shall be approved by such officer, such approval to be conclusively evidenced by such officer's execution thereof.
09960.00000\33575722.1
Item 1F - Page 11
Resolution No. 24841
Page2
SECTION 4. Other Actions. The Lessee shall, and the officers, agents and employees of the Lessee are hereby authorized and directed to take such further action and execute such other documents, certificates and instruments as may be necessary or desirable to carry out and comply with the intent of this Resolution, and to carry out, comply with and perform the duties of the Lessee with respect to the Agreement and the Escrow Agreement.

SECTION 5. Appointment of Authorized City Representatives. The Mayor, the City Manager and any Interim City Manager of the City are each hereby designated to act as authorized representatives of the City for purposes of executing the Agreement, the Escrow Agreement and related documents (the "Financing Agreements") until such time as the City Council of the City shall designate any other or different authorized representative for purposes of the Financing Agreements.

SECTION 6. Severability. If any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution.

SECTION 7. Effective Date. This Resolution shall be effective immediately upon its approval and adoption.

ADOPTED this 14th day of January, 2021.

ATTEST:
09960.00000\33575722.1
David H. Ready, sq.,
Interim City Manage
Item 1F - Page 12
Resolution No. 24841

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS )

CERTIFICATION
I, ANTHONY J. MEJIA, City Clerk of the City of Palm Springs, hereby certify that Resolution No. 24841 is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on January 14, 2021, by the following vote:

AYES:

NOES:

ABSENT: ABSTAIN:

Councilmembers Garner, Kors, Woods, Mayor Pro Tern Middleton, and Mayor Holstege
None None None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California this ~ day of -:s-~ nud ~ , 2021. 09960.00000\33575722.1

ATTACHMENT C
Item 1F - Page 13
DATE OF CHANGE ORDER:

CHANGE ORDER NO.: BUILD NO.(S):

PURCHASER: QW SPEC NO.:

PREPARED BY: DATE OF ORIGINAL CONTRACT:

You are hereby requested and authorized to change and/or modify the Plans and Specs contained in that certain Sales Agreement by and between BME Fire Trucks, LLC. ("BME") and ("Purchaser"), dated , for the as follows:

Subtotal per Unit
No. of Units Purchased
Subtotal of Change Order
Previous Contract Subtotal

NEW SUBTOTAL
Est. Sales Tax Rate
Est. Sales Taxes
CA Tire Tax, if applicable
RSR / Sales NEW TOTAL PURCHASE PRICE
Payments Received

CURRENT AMOUNT OWED

MISCELLANEOUS
[ADD] (81-20-2501) Custom Striping Package - Per customer-approved proof 1 12,141.00 12,141.00 [DELETE] (81-20-2501) Original Custom Striping Package Estimate 1 8,000.00 (8,000.00)

LETTERING AND REFLECTIVE STRIPING
[CLARIFICATION] (41-40-7530) Bezels, Whelen, M6, Chrome Plastic - Part of standard build/missed in original Spec - No Charge 1 - -
$ 82,959.29
$ 764,198.20
2 -
Calculations below adjust Sales Taxes based on entire order subtotal, including those previously mistakenly classified as non-taxable, and includes the appropriate CA Tire Tax.
$ 66,329.49
$ 132,658.98
-
[CLARIFICATION] (45-70-1515) Warning Lights, Whelen, M6RC, Upper Side Rear, LED, (2), Pkg - Part of standard build/missed in original Spec - No Charge 1 - -

ZONE B AND D - UPPER REAR CORNER BODY WARNING LIGHTS

ITEMS BELOW ARE INCLUDED IN SHOP ORDER

LOOSE EQUIPMENT -
[ADD] 1 30,075.00 30,075.00 CA State Tag-on Surcharge for Contract No. 1-17-23-21B

CHANGE ORDER FORM
Mike & Sheree Surber
1/19/21
TWO
Palm Springs Fire Department
6/2/23 BME REGIONAL SALES REP:
3419-3420
Sheree Surber
10007-0011
[CLARIFICATION]
$ 896,857.18

9.250%
Palm Springs Fire Department 1/19/21
Description Qty. Unit Cost
Type 3, Model 34 Tag-on
(Apparatus Type/Model Name)
(This filed will auto-populate) (This filed will auto-populate) Action Ext. Price
[DELETE] (90-03-7349) Original Loose Goods Package Estimate $ -
$ 979,837.47
$ 979,837.47
$ 21.00
1 1 50,831.77 (50,831.77)
[ADD]
(90-03-7349) Custom Loose Goods Package - Updated per attached list. Pricing for this line item is PER TRUCK; however, attached list shows quantities for BOTH TRUCKS COMBINED.
1 82,945.26 82,945.26
Item 1F - Page 14

FIRETRUCKS
Project Management Production
Electrical Dealer/Purchaser Signature
Engineering Accepted by Sales
Item 1F - Page 15
Engine Outfit List
Item Description Category Vendor Part # Qty
QUOTE# / LINK /
PART #

END USER
PRICE
50' 1.75 DJ NH Hose MES DJ17YB 16 QUOTE # 230320 $ 5,064.40 100' 1.5 SJ NH Hose MES FP15YD 30 QUOTE # 230320 $ 6,030.75 100' 1 SJ NPSH Hose MES 16 QUOTE # 230320 $ 2,978.80
50' 2.5 DJ NH Hose MES DJ25YB 24 QUOTE # 230320 $ 5,590.20 TFT MidForce 70-200 GPM Nozzle LNCurtis HMDSTOTFT 4 QUOTE # 584000 $ 4,172.26 TFT Reel Nozzle Nozzle LNCurtis DS1040P 2 QUOTE # 584000 $ 459.76 Wildland 30/60 Nozzle LNCurtis F2060 TFT 8 QUOTE # 584000 $ 1,035.94

2.5 Stackable tip Nozzle LNCurtis FS3STACK TFT 2 QUOTE # 584000 $ 274.43 Foam Jet Nozzle LNCurtis FJHM TFT 2 QUOTE # 584000 $ 504.90 TFT Handline 95-300 GPM Nozzle LNCurtis HV TFT 2 QUOTE # 584000 $ 2,038.61 5/8 tip Nozzle LNCurtis FSS6 TFT 4 QUOTE # 584000 $ 418.18

2.5-1.5 Bell Reducer Nozzle LNCurtis H-A TFT 2 QUOTE # 584000 $ 209.00 Garden Hose 3/4" nozzle Nozzle Home Depot #1000595165 8 https://www.zoro.com/stein-world-power-spray-hos$ 82.28

2.5-1.5 Gated Wye Brass LNCurtis AYNJNF TFT 2 QUOTE # 584000 $ 735.37 Wildland 1.5 tee Brass LNCurtis ATNFID TFT 20 QUOTE # 584000 $ 1,389.96 4-2.5 reducer NH Brass LNCurtis 374N25N 4 PRICE LIST $ 741.05

2.5 double male NH Brass LNCurtis 3625N25N 4 PRICE LIST $ 560.38

2.5 double female NH Brass LNCurtis 3525N25N 4 PRICE LIST $ 550.48

2.5-1.5 reducer NH Brass LNCurtis 3725N15N 4 PRICE LIST $ 497.33

2.5-3/4" GHT reducer Brass LNCurtis 3725N75G 2 PRICE LIST $ 119.13

1.5 double male NH Brass LNCurtis 3615N15N 4 PRICE LIST $ 398.64

1.5 double female NH Brass LNCurtis 3515N15N 4 PRICE LIST $ 356.88 Wildland gated wye 1.5-1.5 Brass Firestore.com TFT-AYLNF-NF 4 https://www.northridgefire.com/s-h-wv-15nh-gated-$ 1,363.78 1NH-1NPSH adaptor Brass 4 https://www.northridgefire.com/action-aa137-1npt$ 100.98 Spanner wrench Brass LNCurtis 101-RH 6 PRICE LIST $ 113.32 Hydrant/spanner wrench set Brass LNCurtis A3845 TFT 2 PRICE LIST $ 293.63 Adjustable hydrant wrench Brass LNCurtis 107 RH 2 PRICE LIST $ 93.79 Rubber mallet Brass Home Depot #1001003164 2 https://www.zoro.com/stanley-rubber-mallet-16-oz-$ 12.80 Scott Airpack SCBA Allstar X8815025305303 8 ALL STAR SALES QUOTE $ 64,594.99 SCBA cylinders SCBA Allstar 200969-01 16 ALL STAR SALES QUOTE $ 23,760.18 Scott MMR SCBA Allstar 200077-60 8 ALL STAR SALES QUOTE $ 14,451.89 Scott Mask AV3000 HT SCBA Allstar 201215-06 2 ALL STAR SALES QUOTE $ 727.83 Scott Mask AV3000 HT SCBA Allstar 201215-05 4 ALL STAR SALES QUOTE $ 1,455.65 Scott Mask AV3000 HT SCBA Allstar 201215-04 2 ALL STAR SALES QUOTE $ 727.83 10x36 Vortex Monocular Tool Cabela's #713883 2 https://www.bhphotovideo.com/c/product/676637$ 285.98 Kestrel Weather Kit Tool Firestore.com KESTREL-0830 2 https://kestrelmeters.com/products/kestrel-3000-wi$ 349.80 Lock out/Tag out Kit Tool Home Depot #1000831058 2 https://www.amazon.com/Master-1457E410KA-Lock$ 274.30 5' New York Hook Tool Firestore.com RH-5 2 https://www.feldfire.com/Leatherhead-Tools-5-New-$ 229.75 Fire Axe Inc Pick-head 6lb Tool Fire Axe Inc. 32PF6 2 https://lncurtis.com/fire-axe-inc-6-lb-wood-pickhead$ 564.85 Fire Axe Inc Flat-head 8lb Tool Fire Axe Inc. 32FF8 2 https://www.allhandsfire.com/Fire-Axe-Flat-Head-Ax$ 615.98 30" Probar Halligan Tool Firestore.com PB-30-R 2 https://firepenny.com/Fire_Hooks_Unlimited_Pro_B$ 704.00 10lb Sledgehammer Tool LNCurtis PR1000FG 2 https://lncurtis.com/council-tool-sledge-hammer-wi$ 139.79 36" Boltcutters Tool LNCurtis 0390MCX HKP 2 https://www.toolbarn.com/products/hkporter-0390$ 593.98 Streamlight quick release strap Tool Firestore.com 4 https://www.thefirestore.com/Streamlight-Quick-Re$ 96.76 Vulcan 180 Boxlight w/charger Tool Firestore.com 4 https://www.thefirestore.com/Streamlight-Vulcan-1$ 923.96 Round point shovel Wildland Firestore.com W-FFSHOSS38-FSS 4 https://www.thefirestore.com/Council-Tool-Forest-F$ 411.80 Mcleod Wildland Firestore.com MT48-FSS 4 https://cspforestry.com/products/council-tool-mcle$ 554.18 Pulaski Wildland LNCurtis 38PE136-FSS 2 https://cspforestry.com/products/council-tool-3-75-$ 178.09 Rouge Rhino Wildland LNCurtis 80R-48 ROGUE 4 https://lncurtis.com/rogue-hoe-8-rhino-with-48-ash-$ 308.88 Wildland hose clamp Wildland LNCurtis FF1S Timberline 8 https://firepenny.com/timberline-ff1-s-wildland-hose$ 2,357.96 Ambry Packs Wildland The Supply Cache849-35003 BLACK 16 https://www.supplycache.com/products/mvp-hose-p$ 2,023.82 Item 1F - Page 16
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Engine Outfit List

2.5 gal PW Tool LNCurtis 240 AMEREX 2 https://amerexfireextinguishers.com/products/amer$ 376.20 20A 120BC Dry Chem Tool LNCurtis 408 AMEREX 2 Amerex-fire $ 302.43 8' Pike Pole Tool Firestore.com NYF-8 2 https://www.wfgear.com/p-11433-firehooks-nyf-new$ 289.30 6' Rubbish Hook (LA) Tool LNCurtis Special 2 https://lncurtis.com/fire-hooks-arson-trash-hook/ $ 356.40 5' prybar Tool LNCurtis 100-PP 2 https://store.armyproperty.com/products/council-1$ 77.70 Fuel can Tool Zoro G7554023 2 https://www.zoro.com/justrite-1-gal-white-polyethy$ 211.27 Funnel Tool Home Depot #1002114210 2 https://www.zoro.com/funnel-king-polyethylene-34-$ 10.87 Stihl MS 462 with 28" Bar Tool Yoshi's 11422000140 2 https://yoshilawnmowershop.stihldealer.net/produc$ 2,991.98 Stihl Skipper Chain for 28" Bar Tool Yoshi's 36760050091 2 yoshi lawn mower shop $ 109.98 Curb Key Tool Home Depot #365270 2 https://www.homedepot.com/p/28-in-Water-Meter-$ 26.99 3'x12' hallway runner Red Tool Firestore.com HR-3x12 2 https://www.firstoutrescue.com/husky-hall-runner-3$ 114.40 12'x18' Salvage Cover Red Tool Firestore.com HTV-12x18-22V-R 2 https://www.thefirestore.com/Husky-Heavy-Duty-Sal$ 544.70 Chaps Wildland LNCurtis PCSC-32FEPGI 2 https://lncurtis.com/pgi-sawbuck-ul-classified-4-ply-$ 263.89 Water Max Mini Striker Wildland LNCurtis 100053 WATERAX 2 https://lncurtis.com/waterax-mini-striker-mstr-p-pum$ 3,289.00 Back Pump Wildland GSA 4320-00-289-8912 4 https://dpequip.net/shop/other/wildland-firefighter$ 1,056.00 Drip Torch Wildland GSA 4210-01-558-9951 4 https://www.westechrigging.com/drip-torch.html $ 923.78 Bee Hood Wildland Dadant V01093FDFR 8 https://lncurtis.com/dadant-sons-bee-veil-for-structu$ 426.89 Head Lamp Wildland Fire Store W-61400 8 https://www.thefirestore.com/Streamlight-Enduro-L$ 131.91 1 Gallon Fuel Can Wildland ULINE H-4759R 2 https://www.uline.com/Product/Detail/H-4759R/Sa$ 116.60 2 Gallon Fuel Can Wildland ULINE H-1848R 2 https://www.uline.com/Product/Detail/H-1848R/Sa$ 123.20 Hose Roller Wildland Supply Cache 859-45001 4 https://www.supplycache.com/products/hose-coiler $ 1,627.78
$ 165,890.52
Item 1F - Page 17
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Item 1F - Page 18
Palm Springs 3420
PSP2

LETTERING FONT USED
Hanley Pro Block
Hanle Pro Seri t
© THIS DRAWING WAS CREATED TO AID THE CLIENT IN VISUALIZING OUR PROPOSAL. THE ORIGINAL IDEAS HEREIN ARE THE PROPERTY OF PREMIER SIGNS INC. PERMISSION TO COPY OR DESIGN APPROVAL REVERSE THIS DRAWING CAN ONLY BE OBTAINED THRU A WRITTEN AGREEMENT WITH PREMIER SIGNS INC. PLEASE CONTACT YOU SALES REPRESENTATIVE OR DESIGNER @208-855-0380.

Boise Division
~
------
6045 W. Franklin Rd
~ Boise, Idaho 83709
208.855.0380
[email protected]
HQIE; THE COLORS DEPICTED IN THIS DRAWING ARE ONLY REPRESENTATIONS OF THE ACTUAL COLORS.

YOUR SALES CONSULTANT WILL PROVIDE SAMPLES OF ACTUAL COLORS. 0000
D Electrical
~ Artwork
D Installation
D Custom Fob
D Color Options
CUSTOMER APPROVAL I hereby approve all specifications of the artwork and copy as noted in this layout.

Item 1F - Page 19
*For Identifier placement only. Will be on white chassis. © THIS DRAWING WAS CREATED TO AID THE CLIENT IN VISUALIZING OUR PROPOSAL. THE ORIGINAL IDEAS HEREIN ARE THE PROPERTY OF PREMIER SIGNS INC. PERMISSION TO COPY OR DESIGN APPROVAL REVERSE THIS DRAWING CAN ONLY BE OBTAINED THRU A WRITTEN AGREEMENT WITH PREMIER SIGNS INC. PLEASE CONTACT YOU SALES REPRESENTATIVE OR DESIGNER@ 208-855-0380.

Boise Division
~
------
6045 W. Franklin Rd
~ Boise, Idaho 83709
208.855.0380
[email protected]
tll!IE: THE COLORS DEPICTED IN THIS DRAWING ARE ONLY REPRESENTATIONS OF THE ACTUAL COLORS.

YOUR SALES CONSULTANT WILL PROVIDE SAMPLES OF ACTUAL COLORS. 0000
0 Electrical
[!] Artwork
0 Installation
0 Custom Fab
D Color Options
CUSTOMER APPROVAL I hereby approve all specifications of the artwork and copy as noted in this layout.

Item 1F - Page 20
*For Identifier placement and chevron only. Will be on white chassis. © THIS DRAWING WAS CREATED TO AID THE CLIENT IN VISUALIZING OUR PROPOSAL. THE ORIGINAL IDEAS HEREIN ARE THE PROPERTY OF PREMIER SIGNS INC. PERMISSION TO COPY OR DESIGN APPROVAL REVERSE THIS DRAWING CAN ONLY BE OBTAINED THRU A WRITTEN AGREEMENT WITH PREMIER SIGNS INC. PLEASE CONTACT YOU SALES REPRESENTATIVE OR DESIGNER@ 208-855-0380.

Boise Division
~
------
6045 W. Franklin Rd
~ Boise, Idaho 83709
208.855.0380
[email protected]
IIQIE; THE COLORS DEPICTED IN THIS DRAWING ARE ONLY REPRESENTATIONS OF THE ACTUAL COLORS.

YOUR SALES CONSULTANT WILL PROVIDE SAMPLES OF ACTUAL COLORS. 0000
D Electrical
~ Artwork
D Installation
D Custom Fab
D Color Options
CUSTOMER APPROVAL I hereby approve all specifications of the artwork and copy as noted in this layout.

Item 1F - Page 21
3M Reflective Gold
w/Printed Gradient Ribbon
and 1 /8" black outline
*Color Differences are only on the proof due to software issue.

EZ Gold, Imitation Engine Turned Gold w/Teflon top layer Printed black shadow Cab Doors
20" X 12"
*Printed Emblem
Black Reflective
42"x30", Roof 6", Front Bumber
PSP2 BR2
6" Tall, Rear Cab Rear Compartment Doors
28" Wide
]? £111ill ~ 1Pill)]~@@
!ID~
© THIS DRAWING WAS CREATED TO AID THE CLIENT IN VISUALIZING OUR PROPOSAL. THE ORIGINAL IDEAS HEREIN ARE THE PROPERTY OF PREMIER SIGNS INC. PERMISSION TO COPY OR DESIGN APPROVAL REVERSE THIS DRAWING CAN ONLY BE OBTAINED THRU A WRITTEN AGREEMENT WITH PREMIER SIGNS INC. PLEASE CONTACT YOU SALES REPRESENTATIVE OR DESIGNER @208-855-0380.

Boise Division
~
----
6045 W. Franklin Rd
~ Boise, Idaho 83709
208.855.0380
prem1ers1gns1d0ho@gmail com
IIQIE; THE COLORS DEPICTED IN THIS DRAWING ARE ONLY REPRESENTATIONS OF THE ACTUAL COLORS.

YOUR SALES CONSULTANT WILL PROVIDE SAMPLES OF ACTUAL COLORS.

CLIENT

LOCATION

SALES REP DESIGNER

SCOPE OF LAYOUT
•
. .
.
.

CUSTOMER APPROVAL I hereby approve all specifications of the artwork and copy as noted in this layout.

Item 1F - Page 22
Test Prints for the S Ribbon.
*Smaller print on Gold Reflective. Full Size print on White reflective © TH IS DRAWING WAS CREATED TO AID THE CLIENT IN VISUALIZING OUR PROPOSAL. THE ORIGINAL IDEAS HEREIN ARE THE PROPERTY OF PREMIER SIGNS INC. PERMISSION TO COPY OR DESIGN APPROVAL REVERSE THIS DRAWING CAN ONLY BE OBTAINED THRU A WRITTEN AGREEMENT WITH PREMIER SIGNS INC. PLEASE CONTACT YOU SALES REPRESENTATIVE OR DESIGNER@ 208-855-0380.

Boise Division
~
------
6045 W. Franklin Rd
~ Boise, Idaho 83709
208.855.0380
premrers1gns1doho@gmo1I com
MQI£: THE COLORS DEPICTED IN THIS DRAWING ARE ONLY REPRESENTATIONS OF THE ACTUAL COLORS.

YOUR SALES CONSULTANT WILL PROVIDE SAMPLES OF ACTUAL COLORS. 0000
0 Electrical
[!] Artwork
0 Installation
0 Custom Fab
D Color Options
CUSTOMER APPROVAL I hereby approve all specifications of the artwork and copy as noted in this layout.

CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:

APPROVE AMENDMENT NO. 2 TO AGREEMENT (A9035) WITH JNS MEDIA SPECIALISTS, INC., DBA JNS NEXT CREATIVE & MEDIA HUB FOR ON-CALL

COMMUNICATIONS, MARKETING, AND SOCIAL MEDIA SERVICES
RECOMMENDATION:

Approve Amendment No. 2 to Agreement A9035 with JNS Media Specialists, Inc., dba JNS Next Creative & Media Hub to provide On-Call Communications, Marketing, and Social Media Services in an additional amount of $40,000 for a total revised contract amount not to exceed $100,000.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

Attachments
Item 1G

CITY COUNCIL STAFF REPORT
DATE: JUNE 29, 2023 CONSENT CALENDAR
SUBJECT: APPROVE AMENDMENT NO. 2 TO AGREEMENT (A9035) WITH JNS MEDIA SPECIALISTS, INC., DBA JNS NEXT CREATIVE & MEDIA HUB

FOR ON-CALL COMMUNICATIONS, MARKETING, AND SOCIAL MEDIA

SERVICES
FROM: Scott C. Stiles, City Manager
BY: Department of Communications
SUMMARY:

This action will approve Amendment No. 2 to Agreement A9035 with JNS Media Specialists, Inc., dba JNS Next Creative & Media Hub in the amount of $40,000 for a revised contract amount not to exceed $100,000 for on-call communications, marketing, and social media services.

RECOMMENDATION:

1. Approve Amendment No. 2 to Agreement A9035 (Attachment A) with JNS Media Specialists, Inc., dba JNS Next Creative & Media Hub, to provide On-Call Communications, Marketing, and Social Media Services in an additional amount of $40,000 for a total revised contract amount not to exceed $100,000.

2. Authorize the City Manager or designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

According to the Public Integrity Disclosure form (Attachment B), JNS Media Specialists, Inc., dba JNS Next Creative & Media Hub (JNS) is a corporation and registered in the State of California.

BACKGROUND:

The City requires the services of an on-call communications, marketing, and social media professional to assist the City’s communications team and engage the community by assisting with the development of communications and public affairs planning, messaging, and strategy to highlight important City policies, initiatives and City events; Item 1G - Page 1
City Council Staff Report
June 29, 2023 -- Page 2
Amend On-Call Communications, Marketing and Social Media Services the City’s social media platforms; and support City programs and initiatives by producing marketing plans, strategies and video and graphic design content.

A Request for Proposals (RFP 08-22) was initiated by the City’s Procurement and Contracting Department on November 15, 2021, based on the Department of Communications specifications. Proposals were solicited directly via the City’s procurement vendor portal, PlanetBids. In addition, the RFP was advertised in The Desert Sun. Twenty-six proposals were received by the December 9, 2021 deadline. A review panel found JNS to be the most responsive, responsible proposer.

Therefore, the City entered into a Contract Services Agreement with JNS on January 10, 2022, in an amount not to exceed $30,000 through January 9, 2023, to meet the Department of Communication’s immediate needs.

On December 19, 2022, the City entered into Amendment No. 1 with JNS to exercise the optional renewal term, extending the term an additional twelve (12) months through January 9, 2024, and adding an additional $30,000, for a contract amount not to exceed $60,000.

STAFF ANALYSIS:

Staff is requesting approval of Amendment No. 2 in the amount of $40,000 for a revised contract amount not to exceed $100,000, for communication, marketing, and social media services.

This Contract Services Agreement operates as an on-call service, for requested specific services. The department estimates the necessary on-call services over Fiscal Year 2023-24 to be $70,000. Therefore, increasing the contract to a not to exceed amount of $100,000 allows for current and future communications, marketing, and social media service needs to be met.

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

Item 1G - Page 2
City Council Staff Report
June 29, 2023 -- Page 3
Amend On-Call Communications, Marketing and Social Media Services ALIGNMENT WITH STRATEGIC PLANNING:

Approval of this action supports the City Council principle of forward-thinking governance.

FISCAL IMPACT:

Sufficient funds are budgeted and available in the Fiscal Year 23-24 account 1001050- 40105.

REVIEWED BY:

Director of Communications: Amy Blaisdell
Procurement and Contracting Manager: Kim Baker
Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:

A. Amendment No. 2
B. Public Integrity Disclosure
Item 1G - Page 3

ATTACHMENT A
Item 1G - Page 4
AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT NO. A9035 WITH JNS MEDIA SPECIALISTS, INC., DBA JNS NEXT CREATIVE & MEDIA HUB

FOR COMMUNICATIONS, MARKETING AND SOCIAL MEDIA SERVICES (ON-CALL) This Amendment No. 2 to the Contract Services Agreement (A9035), (“Amendment No. 2”), is made and entered into this _____ day of _____________, 2023, by and between the City of Palm Springs, a California charter city and municipal corporation (“City”), and JNS Media Specialists, Inc., dba JNS Next Creative & Media Hub a California Corporation (“Contractor”). City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

RECITALS
A. City requires the services of a Communications Services Contractor for Communications, Marketing and Social Media Services, (“Project”).

B. Contract submitted and City accepted a proposal to provide Communications, Marketing and Social Media Services.

C. On January 10, 2022, the City Manager approved a Contract Services Agreement (A9035) with Contractor to provide Communications, Marketing and Social Media Services, for a not to exceed amount of $30,000.

D. On December 19, 2022, the Parties entered into Amendment No. 1 to exercise the optional renewal term, extending the contract term an additional twelve (12) months through January 9, 2024, and added an additional $30,000, for a Contract amount not to exceed $60,000.

E. Parties desire to enter into this Amendment No. 2 to add an additional $40,000, for a Contract amount not to exceed $100,000.

In consideration of these promises and mutual obligations, covenants, and conditions, the Parties agree as follows:

AGREEMENT
SECTION1. The true and correct recitals above are incorporated by this reference herein as the basis for this Amendment No. 2.

SECTION 2. 3.1 Compensation of Contractor. Is hereby replaced in its entirety as follows:

Item 1G - Page 5
“3.1 Compensation of Contractor. Contractor shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit “B”. The total amount of Compensation shall not exceed $100,000.” SECTION 3. Full Force and Effect. All terms, conditions, and provisions of the Contract Services Agreement A9035, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment No. 2 and any provisions of the Contract Services Agreement A9035, the provisions of this Amendment No. 2 shall in all respects govern and control.

SECTION 4. The persons executing this Amendment No. 2 on behalf of the Parties hereto warrant that (I) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said Party is bound.

Except as specifically amended by this Amendment No. 2, all terms and provisions of Agreement No. A9035 remain in full force and effect.
[SIGNATURES ON FOLLOWING PAGE]
Item 1G - Page 6
SIGNATURE PAGE TO AMENDMENT NO. 2 (A9035) BY AND BETWEEN THE CITY OF PALM SPRINGS AND JNS MEDIA SPECIALISTS, INC., DBA JNS NEXT CREATIVE &

MEDIA HUB
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the dates stated below.

CONTRACTOR:

By:___________________________ By:______________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:

CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _______ Item No. _______
APPROVED AS TO FORM: ATTEST:

By: ___________________________ By: _____________________________ City Attorney City Clerk
APPROVED:

By: _______________________________ Date:

City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1G - Page 7

ATTACHMENT B
Item 1G - Page 8
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

(Revised 09 13 18)

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principle Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity _________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
_________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
_________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
JNS Media Specialists, Inc. d/b/a JNS Next Creative & Media Hub 78080 Calle Estado, Suite 201, La Quinta, CA. 92253
California

Garry Sage X
Judy E. Sage X
David B. Wells X
Item 1G - Page 9
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

(Revised 09 13 18)

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

JANE DOE
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity
and name of entity]
A.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
B.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date Garry Sage 50%
Judy E. Sage 50%
CFO/Vice President May 26, 2023
Item 1G - Page 10

CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:

APPROVE AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT NO. 23I037 WITH ON DUTY HEALTH FOR FIREFIGHTER HEALTH AND FITNESS

ASSESSMENTS
RECOMMENDATION:

Approve Amendment No. 1 to Contract Services Agreement 23I037 with On-Duty Health for NFPA-1582 Firefighter health and fitness assessments for up to 95 members for the City of Palm Springs Fire Department, in an amount of $138,415.00.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

Attachments
Item 1H

CITY COUNCIL STAFF REPORT
DATE: JUNE 29, 2023 CONSENT CALENDAR
SUBJECT: APPROVE AMENDMENT NO. 1 TO CONTRACT SERVICES
AGREEMENT NO. 23I037 WITH ON DUTY HEALTH FOR FIREFIGHTER

HEALTH AND FITNESS ASSESSMENTS
FROM: Scott C. Stiles, City Manager
BY: Fire Department
SUMMARY:

This action will approve Amendment No. 1 to Contract Services Agreement No. 23I037 with On-Duty Health in an amount of $138,415.00 for NFPA-1582 Firefighter health and fitness assessments for up to 95 members for the City of Palm Springs Fire Department.

RECOMMENDATION:

1. Approve Amendment No. 1 to Contract Services Agreement 23I037 with On-Duty Health (Attachment A) for NFPA-1582 Firefighter health and fitness assessments for up to 95 members for the City of Palm Springs Fire Department, in an amount of $138,415.00.

2. Authorize the City Manager or designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

The Public Integrity Disclosure form for On-Duty Health is included as Attachment B.

BACKGROUND:

On March 30, 2023, Purchase Order Agreement No. 23001137, and Contract Services Agreement No. 231037 with On-Duty Health (Attachment C) to provide mandatory annual NFPA-1582 firefighter health and fitness assessments for 73 members at a cost of $58,911.00 was approved.

Item 1H - Page 1
City Council Staff Report
June 29, 2023 -- Page 2
Approve Amendment No. 1 On Duty Health Contract Services Agreement STAFF ANALYSIS:

Since the signing of the agreement, there has been an on-boarding of added staffing. The amendment to the contract includes the addition of a multicancer detection test for all personnel and increase in coverage from 73 members to not exceed 95 members. This will allow for existing and all incoming personnel in the department to be tested during the term of this contract. Staff is requesting approval of Amendment No. 1 for a revised contract amount of $138,415.00.

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

ALIGNMENT WITH STRATEGIC PLANNING:

Approval of this action supports the City Council principle of Forward-Thinking Governance.

FISCAL IMPACT:

Funding has been allocated and is available in the current fiscal year in Fire Department Accounts 1006000-40105, 1006005-40105, and 4157035-40105.

REVIEWED BY:

Department Director: Paul Alvarado
City Manager: Scott Stiles
ATTACHMENTS:

A. Amendment No. 1
B. Public Integrity Disclosure
C. Purchase Order Agreement No. 23001137
Item 1H - Page 2

Revised: 5.9.23
AMENDMENT NO. 1 TO THE CONTRACT SERVICES AGREEMENT

BETWEEN THE CITY OF PALM SPRINGS

AND ON DUTY HEALTH

FOR FIRE DEPARTMENT HEALTH AND FITNESS SERVICES

1. Parties and Date.

This Amendment No. 1 to the CONTRACT SERVICES AGREEMENT is made and entered into as of this 5th day of June 2023, by and between the City of Palm Springs (“City”) and On Duty Health, with its principal place of business at 1752 E. Lugonia Ave, Suite 117-4949, Redlands, CA 92374 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties.”

2. Recitals.

2.1 Agreement. The City and Contractor have entered into an agreement entitled “CONTRACT SERVICES AGREEMENT” dated March 27, 2023 (“Agreement” or “Contract”) for the purpose of retaining the services of Contractor to provide health and fitness assessments.

2.2 Amendment. The City and Contractor desire to amend the Agreement dated March 27, 2023, to revise the scope of services and extend services to include up to 95 staff for these services. The additional compensation for this Amendment will be $79,504.00. The total contracted amount with Amendment will be $138,415.00.

2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section 3 of the Agreement.

3. Terms.

3.1 Proposal – Annual Firefighter Health & Fitness Assessment of the Agreement is hereby amended in its entirety to read as follows:
"Health & Fitness Assessment Crew 89 (Line Item #1) for the compensation amount of $63,902.00 to be replaced by “Health & Fitness Assessment Crew 95 (Line Item #1) for the compensation amount of $68,210.00”.

Under Additional Services Available – Cancer Labs - "Galleri Multi-Cancer Early Detection Blood Test (50+ cancers) was offered for an additional cost of $719.00 per staff member to be replaced by “Galleri 50+ Multicancer Detection Test Crew 95 (Line Item #8) for the compensation amount of $70,205.00”.

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Revised: 5.9.23
"Labs to be drawn at Quest Crew 11 (Line Item #10) for the compensation amount of $0 to be replaced by “Labs to be drawn at Quest Crew 95 (Line Item #9) for the compensation amount of $0”.
"Total compensation amount of $58,911.00 (as approved in Purchase Order No.: 23001137) to be replaced by “Total (Line Item #10) for the compensation amount of $138,415.00”. “Exhibit “A” – Contract dated March 27, 2023, is hereby deleted in its entirety, and replaced with Exhibit “B” – Revised Contract dated May 5, 2023, attached hereto, and incorporated herein by reference.

3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 1. From and after the date of this Amendment No. 1, whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1.

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

3.4 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5 Counterparts. This Amendment No. 1 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
Item 1H - Page 4
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Revised: 5.9.23

SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS

AND THE COUNSELING TEAM INTERNATIONAL
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By: _______________________________________ By: _________________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:

CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _______ Item No.

APPROVED AS TO FORM: ATTEST:

By: ___________________________ By: _______________________________ City Attorney City Clerk
APPROVED:

By: _______________________________ Date:

City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1H - Page 5

ATTACHMENT A

Item 1H - Page 6
Keeping Firefighters
Healthy & Fit For Service
Firefighter & Physician Owned
Item 1H - Page 7
Proposal for
Palm Springs, CA Fire Department
NFPA-1582 Firefighter Health
and Fitness Assessments
On-site Occupational Health
Providers Specialized in
Firefighter Health
Prepared For
Wayne Seacrist, Captain
Amendment for a Revised Scope of Service to include up to 95 staff for these services. (Services listed in proposal below, which include Comprehensive Physical Assessment, Lab panel and urinalysis, and Galleri Multicancer test)
Contract date: 3-27-2023
Revision date: 5-9-2023
Keeping Firefighters
Healthy & Fit For Service
On Duty Health
First Responder Health
512.655.3578
[email protected]
1752 E Lugonia Ave, STE 117-4949
Redlands, CA 92374
Item 1H - Page 8
•
Dear Captain Seacrist:

Thank you for your proposal request from On Duty Health regarding your upcoming annual firefighter health & fitness assessments. We take very seriously the high calling that it is to serve this critical population. And we’re confident that we’ll provide you with expert health assessments as well as excellent customer service.

Included in this proposal, you’ll find the outline of services we offer, including a full NFPA 1582, 1583 and WFI compliant annual assessment at your department. This includes a full body ultrasound screening, comprehensive labs, a maximal 12-lead EKG treadmill stress test (WFI protocol), TRUE VO2 Max testing, vision and audiometry testing, muscular strength and endurance testing, in-depth behavioral health assessment, and more.

Our medical record system is fully electronic, meaning that each of your members will always have a secure online portal through which they can track their health results year to year. And, we provide administration with a department-wide analytics dashboard to help inform your decisions on where to implement health improvement plans, with our guidance.

We also hope to partner with you to offer continuing services such as return-to-duty assessments, new hire assessments, health education seminars, behavioral health support, nutrition counseling and fitness training. Consider us your one-stop-shop for all your fire health needs.

Our Co-owner and Chief Operating Officer is a Fire Chief with 28 years in the industry, bringing a firefighter-tailored experience and perspective to everything we do. We practice evidence-based medicine, following current peer-reviewed research, offering novel cancer screening tools such as the Galleri Multi-Cancer Detection Blood Test and Low Dose CT. Our physicians are board certified in cardiology, radiology, dermatology, general and preventative medicine. And our team of Physician Assistants, Nurse Practitioners, Ultrasound Technicians, Exercise Physiologists, Counselors, Nutritionists, Personal Trainers and Phlebotomists are all specifically trained in firefighter occupational health.

Again, thank you for your request. I’m hopeful that we’ll be working together soon to help keep your firefighters healthy and fit for service. And please don’t hesitate to call or email us if you have any questions.

Warm regards,
Kristin Batla, PA-C
Chief Medical Officer, Co-owner
On Duty Health
Highlights
• Full NFPA 1582, 1583,
and WFI compliant
annual assessment at
your department.
• Full body ultrasound
screening, including
Radiology followup for
abnormal findings
• Cardiopulmonary
Exercise Testing
(CPET)
• TRUE VO2 Max testing
• Comprehensive labs
and urinalysis
• Vision and audiometry
testing
• Muscular strength and
endurance testing
• In-depth behavioral
health assessments
• Department-wide
Health Dashboards
• Return-to-duty
assessments
• New hire assessments
• Health education
seminars
• Behavioral health
support
• Nutrition counseling
• Fitness training
• Conducting,
participating in, and
incorporating the latest
research in firefighter
health
Item 1H - Page 9
Company Profile
On Duty Health is a female and firefighter owned,
physician-led, customer-service-centered healthcare
company specifically specialized in mobile firefighter
health. We serve over 4,000 first responders in 82 cities across California, Texas & Missouri with our
comprehensive annual health and fitness assessments.

This company was founded specifically to improve health outcomes for firefighters; a highly at-risk population. These risks include:

Cancers (NIOSH)
• 9% higher risk of being diagnosed with cancer
• 14% higher risk of dying from cancer
• Significantly higher risk for specific types of cancer Cardiac Deaths (NFPA)
40-50% of annual duty-related fatalities
Behavioral Health Issues (IAFF)
19% experienced suicidal thoughts
27% struggled with substance abuse
65% suffer from PTSD
80% said asking for help would make them seem “weak”
With the above statistics in mind, our system has been designed to identify life threatening issues early so a firefighter may have the best chance at not only surviving, but thriving well into retirement. We are fully NFPA-compliant, but go well beyond the NFPA standards by incorporating recommendations from IAFF & IAFC, US Preventative Services Task Force, CDC, National Institute for Occupational Safety and Health, American College of Cardiology, American Heart Association, American College of Sports Medicine, OSHA, and the research and experience of our own health team.

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Proposal
Annual Firefighter Health & Fitness Assessments
Description Crew Unit Price Pricing
HEALTH & FITNESS ASSESSMENT 95 $718 $68,210
Full Physical Included
• Comprehensive Physical with Health History & Vitals
• Titmus V2 Advanced Vision Testing
• Audiometry Testing
• Skin Cancer Assessment
• Behavioral Health Assessment
• Review of Results w/ Personalized Health Plan
Cardiopulmonary Screening & Fitness Assessment Included • Cardiopulmonary Exercise Testing (CPET) consisting of 12- lead EKG treadmill/stepmill stress test run to maximal volition utilizing WFI protocol, Blood Pressure readings, and TRUE VO2 Max Testing)
• Pulmonary Function Testing (Spirometry)
• Metabolic Analysis w/ Body Composition
• Muscular Endurance, Strength and Flexibility Evaluation • Cardiology followup interpretation for irregular results Ultrasound Enhanced Cancer Screening Included
• Ultrasound imaging of the heart with function,
aorta & aortic valves, carotid arteries, thyroid, liver, pancreas, gall bladder, spleen, kidneys, bladder, pelvic (women), testicular and prostate (men)
• Radiology followup interpretation for irregular results Galleri 50+ Multicancer Detection Test 95 $739 $70205
Labs to be drawn at Quest 95 $0 $0
Total $138,415.00
Item 1H - Page 11
+
+
+
..

Additional Services Available
Item Description Pricing
Cancer Labs Galleri Multi-Cancer Early Detection Blood Test (50+ cancers) $739 CA-125 (ovarian cancer screening - women) $49
Cancer antigen 15-3 (CA 15-3) [breast cancer] $99
Other Labs Hepatitis A, B and C Test (Acute Hepatitis Panel) $69 QuantiFERON Gold TB (Blood test) $89
Medical Professionals Urine Drug Screen (12 drug panel) $99 Nicotine Screening (Urine) $49
HIV testing $49
Heavy Metals Profile I, Blood (arsenic, lead, mercury) $129 Heavy Metals Profile II, Blood (arsenic, cadmium, lead, mercury) $159 Cholinesterase (HazMat) testing $69
Testosterone levels $49
New Hire & Return to
Duty
Available on an ongoing basis with regional scheduling (Send member to us at a nearby agency). Same pricing as full assessment.

Standard
Mental Health Support Each health assessment comes standard with a written and oral behavioral health assessment, designed for firefighters. For continued support, we use counselors & therapists that are specifically trained to meet the needs of your firefighter with PTSD support and more. Can be offered on-site or through telemedicine.

Variable
Pricing
Personal Training Our certified personal trainer can build individual or group packages to improve health outcomes through customized workout routines and demonstrations Variable
Pricing
Nutrition Counseling Each health assessment comes standard with nutrition recommendations.

However, our licensed nutritionist can build individual or group packages to work with your members for guidance in meal planning, shopping, cooking, and more for enhanced health outcomes.

Variable
Pricing
Item 1H - Page 12
Health Dashboards
Awareness of your department’s overall health is extremely important. We assist you by providing a de-identified Health Dashboard which shares various key health metrics, guiding you for improving the health and longevity of your crew.

Galleri 50+ Multicancer Test
We have partnered with Grail to offer the Galleri test, which is a revolutionary new blood test that can detect over 50 different types of active cancers. Incredibly, this test has a false positivity rate of 0.5% and a specificity of 99.5%. Our rate is drastically reduced from the standard price of $949/pp (plus provider fees) due to an agreement with the IAFF. Click the picture to the right to learn more.

Fiscal Responsibility
We offer the most competitive pricing, while also
offering the most advanced, comprehensive exam
available. Our COO, as a Fire Chief, has made it a
priority for us to offer this high-level of service, while keeping costs down to fit the budgets of smaller, rural departments. This means that departments of all sizes
benefit from our pricing structure, which ensures
taxpayers that their dollars are being spent wisely.

From our lower pricing, you can see one simple, but
important reality: On Duty Health is focused on First
Responder Health, not maximizing profits.

An important principle in our pricing structure, is that no member should be left behind. That means, for most of our packages, every member is receiving the Ultrasound Screening and Stress Testing every year. While there is some research to support age stratification, where members under 40 receive these tests over longer intervals, we have found cancer and life threatening heart conditions in this younger population. Our system provides the most comprehensive option by including these important testing elements for each member every year.

Item 1H - Page 13
·--- --- ·--- --- - - - -·-·-- - --- :r~ -· -· --
California Based
We are based in Southern California. We currently serve 33 Fire Departments across California, from the San Diego area all the way up to Eureka.

CA References:

Jay Wojnowski, Heartland Fire
[email protected]
Alex Kargbo, Santa Barbara Fire
[email protected]
Jay Enns, Paso Robles Fire
[email protected]
Reviews:
✪✪✪✪✪ On Duty Health has set a very high bar for Health and Wellness screenings, and consulting. The team at On Duty Health took great care of our Firefighters, spent ample time explaining the findings of our assessments, and set us up for success to better serve our community. We look forward to working with them annually. -Sid Jamotte, Health & Wellness Coordinator, Ross Valley, CA FD.
✪✪✪✪✪ On Duty Health has been great for all our members at Santa Barbara City Fire and would recommend ODHs services to any and everybody. Amazing staff and end product. -Alex Kargbo, Health & Wellness Coordinator, Santa Barbara, CA FD. ✪✪✪✪✪ This is our second year using this service. We are very pleased. Thank you for keeping our people healthy. Amazing staff and end product. -Brian Hayward, Division Chief, Heartland Fire & Rescue, CA. ✪✪✪✪✪ On Duty Health has been a fantastic company to work with. After transitioning to them for our annual department physicals, our personnel have had nothing but positive things to say about the experience. The consensus, which is hard to get with 180 personnel, is that the thoroughness and quality of their services is far superior to our previous provider. In my position I interact with numerous vendors and On Duty is at the top of my list for the best to work with. From the ownership to the practitioners on site, everyone is professional and responsive to our needs. Communications are clear and timely, with a truly collaborative effort existing between our department and On Duty. I highly recommend On Duty Health to anyone looking into providers for their department’s physicals. -Captain Kyle Williford, Richardson, TX FD
Item 1H - Page 14
Intent to Enlist Services
If you agree with the above proposal and base pricing, please sign and date below indicating your intent to enlist our services.

Signatures:
“Customer”: Palm Springs, CA Fire Department
____________________________
Customer Signature
____________________________
Print Name
____________________________
Print Title
____________________________
Date
____________________________
Kristin Batla, PA-C
Chief Medical Officer
“Company": On Duty Health
5-9-2023
____________________________
Date
Item 1H - Page 15
Master Terms & Conditions
These Master Terms and Conditions (“MTC”) govern all use of the Services from On Duty Health (“Company”) by the “Customer”, as defined in the Proposal/Purchase Order (collectively the “Parties” and individually a “Party”).

1. Services. The Company shall provide the Customer’s employees with certain services (“Services”).

Services consist of an annual Firefighter Physical/Fitness Assessment based on each member’s essential job functions as set forth in their applicable job description. “Fitness Assessment,” as defined by the National Fire Protection Association, includes a medical history evaluation, handson physical exam, blood analysis, urinalysis, vision testing, audiometry testing, pulmonary function testing, treadmill stress test with 12 lead EKG, cancer screening elements, in substantial compliance with NFPA 1582, NFPA 1583, and WFI (Wellness Fitness Initiative) standards.

2. Fee. The Customer shall pay the Company the fee set forth in the Proposal/Purchase Order for each Fitness Assessment. The Customer shall remit payment to the Company for all Services within thirty (30) days of receipt of the invoice. A 2% late fee charge will be assessed after 30 days, and for each month thereafter that the payment is delayed.

3. Modification and Cancellation of Purchase Order. The Customer may cancel or modify the Purchase Order, in whole or in part, without penalty prior to six (6) weeks out from the date set for receiving the Services. After this point, the Customer may not modify or cancel the Purchase Order and shall be responsible for the fees for all Services described in the Purchase Order. If Customer has an Employee(s) who will miss the assessments due to sickness or other reasons, the Customer will hold a “credit” for that Employee, and may work with Company to schedule them for their assessments at another time and place. This credit will remain valid for two hundred (200) days from the start date of the current series of assessments.

4. Employee List & Schedule. At least four (4) weeks before the Company performs the Services, the Customer shall provide the Company with a list of all employees that will receive the Services (based off of the “Roster Template” provided by the Company). At least two (2) weeks before the Company performs the Services, the Customer shall provide the Company with a Schedule of which Employees will be seen at what date and time (based off of the “Schedule Template” provided by the Company).

5. Equipment. The Company agrees to provide all equipment and supplies necessary for the assessments, EXCEPT for a treadmill. The Customer agrees to provide a properly functioning treadmill (with variable speed and variable incline) and adequate space for the assessments to be conducted. 3 separate, private rooms is preferred. A reliable WiFi connection and log-on information is required.

6. Location Reciprocity. The Customer agrees to allow a small number of members from other departments, if any, to be seen on their premises. This allows for make-up physicals if a member missed at a nearby department, return to duty or new hire physicals. As such, other nearby departments will be granting such reciprocity to The Customer. Other departments shall agree to hold harmless the hosting department (The Customer) should any issue occur, such as an injury incurred by the visiting member. Likewise, The Customer shall agree to hold harmless a hosting department if a member visits another department for a similar reason. Furthermore, On Duty Health agrees to hold harmless the hosting department for any issue that may occur from the visiting member.

7. Expected Price Increases. The pricing listed in the proposal is valid for thirty (30) days from the date listed on the cover sheet. Due to inflation, please expect a ~5% price increase each year (as per the Medical Price Index average), unless signing a multiyear contract.

Item 1H - Page 16

8. Limitation of Liability. EXCEPT AS PROHIBITED BY LAW, IN NO EVENT SHALL COMPANY BE

LIABLE TO CUSTOMER FOR ANY INDIRECT, SPECIAL, INCIDENTAL, EXEMPLARY,

MULTIPLE, PUNITIVE OR CONSEQUENTIAL DAMAGES OF ANY KIND, WHETHER

BASED ON CONTRACT, TORT (UNLESS WITHOUT LIMITATION NEGLIGENCE),

WARRANTY, GUARANTEE OR ANY OTHER LEGAL OR EQUITABLE GROUNDS, EVEN IF COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

FURTHER, EXCEPT AS PROHIBITED BY LAW, THE CUMULATIVE, AGGREGATE LIABILITY OF COMPANY (INCLUDING ATTORNEYS’ FEES AWARDED UNDER THIS AGREEMENT) TO

THE CUSTOMER AND ANY OTHER THIRD PARTIES FOR ALL CLAIMS, LIABILITIES AND

DAMAGES ARISING OUT OF OR RELATING TO THIS MTC, WHETHER IN CONTRACT OR TORT OR BY WAY OF INDEMNITY OR OTHERWISE, SHALL NOT EXCEED: THE FEES PAID BY THE CUSTOMER TO THE COMPANY FOR THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE BREACH FOR WHICH THE DAMAGES ARE CLAIMED.

9. Notice. All notices hereunder must be in writing to the other Party. If to the Company, the notice shall be sent to:

Greg Batla
Chief Executive Officer
1752 E Lugonia Ave, STE 117-4949
Redlands, CA 92374
[email protected]

10. Amendments. No amendment to, modification of, or termination of this MTC will be effective unless it is in writing and signed by the Parties.

11. Force Majeure. The Company shall not be liable or responsible to the Customer, nor be deemed to have defaulted or breached this MTC, for any failure or delay in fulfilling or performing any term of this MTC when and to the extent such failure or delay is caused by or results from acts or circumstances beyond the reasonable control of the Company including, without limitation, acts of God, flood, fire, earthquake, explosion, governmental actions, war, invasion or hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest, national emergency, revolution, insurrection, epidemic, pandemic, lock-outs, strikes or other labor disputes (whether or not relating to either party’s workforce), or restraints or delays affecting carriers or inability or delay in obtaining supplies of adequate or suitable materials, or telecommunication breakdown or power outage.

12. Agreement. In signing the Proposal/Purchase Order above, you agree to the entirety of terms and conditions set forth in this Master Terms And Conditions agreement.

Item 1H - Page 17
Follow Us
@ondutyhealth
Contact
512.655.3578
[email protected]
1752 E Lugonia Ave
STE 117-4949
Redlands, CA 92374
www.onduty.health
Item 1H - Page 18

ATTACHMENT B

Item 1H - Page 19

ON DUTY HEALTH STAFF REPORT
ATTACHMENT "B" - PUBLIC INTEGRITY DISCLOSURE
Item 1H - Page 20
Who Must File?

CITY OF PALM SPRINGS

PUBLIC INTEGRITY DISCLOSURE
(INSTRUCTIONS FOR APPLICANTS)
Applicants that are NOT a natural person or group of natural people that will be identified on the application, and seek a City approval determined by a vote of City officials. Examples include corporations, limited liability companies, trusts, etc. that seek a City Council approval, or an approval by one of the City's board or commissions.

Why Must I File?
The City of Palm Springs Public Integrity Ordinance advances transparency in municipal government and assists public officials in avoiding conflicts of interest. The City's Public Integrity Ordinance, codified in Chapter 2.60 of the municipal code, reflects the City's interest in ensuring that companies (and other legal entities that are not natural people) doing business in the community are transparent and make disclosure as to their ownership and management, and further that those companies disclose the identity of any person, with an beneficial ownership interest of five percent (5%) or more.

When Must I File?
You must file this form with the Office of the City Clerk at the same time when you file your application for a City approval determined by a vote of City officials, whether elected or appointed.
(Revised 09 13 18)

CITY OF PALM SPRINGS- PUBLIC INTEGRITY DISCLOSURE
(INSTRUCTION FOR APPLICANTS)

ON DUTY HEALTH STAFF REPORT
ATTACHMENT "B" - PUBLIC INTEGRITY DISCLOSUREItem 1H - Page 21 What Must I Disclose?
A. The names of all natural persons who are officers, directors, members, managers, trustees, and other fiduciaries serving trusts or other types of organizations (attorneys, accountants, etc.).

Note: (1) you must make these disclosures in relation to the applicant entity, and also in relation to any related entity that owns a palt of, or makes a profit based upon the business of the applicant entity. Disclosures may include parent, subsidiary or affiliated entities of the applicant entity; (2) if any entity that is not a natural person serves the applicant entity (e.g., as a member of an applicant LLC), then all officers, directors, members, managers, trustees, etc., of the second entity must be disclosed).

B. The names of persons owning a beneficial interest of five percent (5%) or more in your entity, Owners/investors who have such an interest hold either investment power or voting power, i.e., they can (i) sell or transfer their interest, or (i) vote their interest in management decisions.

NOTE: USE ADDITIONAL PAGES AS NECESSARY
What if I Have Questions?
If you have any questions about how to complete this form, please contact:

City Attorney, Edward Z. Kotkin (email: [email protected])

PENALTIES
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.
(Revised 09 13 18)

CITY OF PALM SPRINGS - PUBLIC INTEGRITY DISCLOSURE
(INSTRUCTION FOR APPLICANTS)

CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

(Revised 09 13 18)

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principle Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity _________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
_________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________
_________________________________________________  Officer  Director  Member  Manager [name]
 General Partner  Limited Partner
 Other ____________________________________

ON DUTY HEALTH STAFF REPORT
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΀ŶĂŵĞ ŽĨ ŽǁŶĞƌͬŝŶǀĞƐƚŽƌ΁ ΀ƉĞƌĐĞŶƚĂŐĞ ŽĨ ďĞŶĞĨŝĐŝĂů ŝŶƚĞƌĞƐƚ ŝŶ ĞŶƚŝƚLJ ĂŶĚ ŶĂŵĞ ŽĨ ĞŶƚŝƚLJ΁

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΀ŶĂŵĞ ŽĨ ŽǁŶĞƌͬŝŶǀĞƐƚŽƌ΁ ΀ƉĞƌĐĞŶƚĂŐĞ ŽĨ ďĞŶĞĨŝĐŝĂů ŝŶƚĞƌĞƐƚ ŝŶ ĞŶƚŝƚLJ ĂŶĚ ŶĂŵĞ ŽĨ ĞŶƚŝƚLJ΁
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
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ON DUTY HEALTH STAFF REPORT
ATTACHMENT "B" - PUBLIC INTEGRITY DISCLOSUREItem 1H - Page 23

ATTACHMENT C
Item 1H - Page 24
Item 1H - Page 25
City of Palm Springs ON-DUTY HEAL TH PURCHASE ORDER AND ORIGINAL CONTRACT Purchase Order PO Box 2743
Palm Springs, CA 92263-2743
760-322-8374
Fiscal Year 2023 Page 1 of 1

THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES. ANO SHIPPING PAPERS.

Purchase Order Number 23001137
Bill To PSFD2b Ship To PSFD2

CITY OF PALM SPRINGS
ATTN: FIRE STATION 2
PO BOX 2743
PALM SPRINGS, CA 92263-2743
STACI.KOLBECK PALMSPRINGSCA.GOV
Vendor

ON DUTY HEAL TH PC
1752 E LUGONIA AVE
SUITE 11 7-4949
REDLANDS, CA 92374
104159
FREIGHT TERMS: FOB
DESTl~ATION
ATTN: FIRE STATION 2
300 N. EL CIELO ROAD
PALM SPRINGS, CA 92262
Purchase Order Date
Department
Contract
Required By
03/30/2023

FIRE DEPARTMENT
231037
03/30/2023
Purchase Order Terms and Conditions:
htt11s ://www,palmsprlnasca.gov/poter~o_nditl~
Payment Terms: Net 30
VENDOR PHONE NUMBER VENDOR EMAIL VENDOR NUMBER REQUISITION NUMBER REQUISmONER NAME BUYER NAME DELIVERY REFERENCE 512 655 3578 GREG NDUTY.HEALTH 104159 2135 Staci Kolbeck Staci Kolbeck NOTES
Health & Wellness Services for FD Personnel
ITEM # DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED PRICE Annual NFPA-Comphant Health, Wellness & Behavioral Assessments • Including 12 Galleri Cancer Screening Tests for all FD Personnel, on-site at the Fire Training Center Ship Email STACI.KOLBECK PALMSffilNGSCA.GOV
GL # 1006000- 40105
GL # 1006005 · 40105
Gl # 4157035 - 40105

GLSUMMARY
1006000 · 40105
1006005 · 40105
4157035. 40105
$36,611 .00
$15,000.00
$7,300.00
$36,611 .00
$15,000.00
$7,300.00
If you have any questions please call the Procurement Department at 760-322-8374 Purchase Order Terms and Conditions: https·/twww.palmsprifl!l59tgo11/_eotermscond1t1o~ Approver Name: munis Approval Date: 03/30/2023
Procurement Manager
Internal Use Only - Purchasing Copy
1 0000 EACH $58,911.0000 $58,911 .00

PAYMENT COPY
D I pr , c: f r foll p.t~ mc:nt
D Cl M'! PO un n 'tuub..:r any
r~ma111ing balan '~,
Name:

Date: - --------------
Total Ext Pnce $58,911 .00
Purchase Order Total $58,911.00
Item 1H - Page 26
Item 1H - Page 27
• Proposal for
Palm Springs, CA Fire Dep.artment
NFPA-1582 Firefighter Health
and Fitness Assessments
On-site Occupational Health
Providers Specialized in
Firefighter Health
Prepared For
Wayne Seacrist, Captain
Proposed On
11-8-2022
On Duty Health
First Responder Health
1752 E Lugonia Ave, STE 117-4949
Redlands, CA 92374
512.655.3578
[email protected]
Item 1H - Page 28
Dear Captain Seacrist,
Thank you for your proposal request from On Duty Health regarding your upcoming annual firefighter health & fitness assessments. We take very seriously the high calling that it is to serve this critical population. And we're confident that we'll provide you with expert health assessments as well as excellent customer service.

Included in this proposal, you'll find the outline of services we offer, including a full NFPA 1582, 1583 and WFI compliant annual assessment at your department. This includes a full body ultrasound screening, comprehensive labs, a maximal 12-lead EKG treadmill stress test (WFI protocol), TRUE VO2 Max testing, vision and audiometry testing, muscular strength and endurance testing, in-depth behavioral health assessment, and more.

Our medical record system is fully electronic, meaning that each of your members will always have a secure online portal through which they can track their health results year to year. And, we provide administration with a department-wide analytics dashboard to help inform your decisions on where to implement health improvement plans, with our guidance.

We also hope to partner with you to offer continuing services such as return-to-duty assessments, new hire assessments, health education seminars, behavioral health support, nutrition counseling and fitness training. Consider us your one-stop-shop for all your fire health needs.

Our Co-owner and Chief Operating Officer is a Fire Chief with 25+ years in the industry, bringing a firefighter-tailored experience and perspective to everything we do. We practice evidence-based medicine, following current peer-reviewed research, offering novel cancer screening tools such as the Galleri Multi-Cancer Detection Blood Test and Low Dose CT. Our physicians are board certified in cardiology, radiology, dermatology, general and preventative medicine.

And our team of Physician Assistants, Nurse Practitioners, Ultrasound Technicians, Exercise Physiologists, Counselors, Nutritionists, Personal Trainers and Phlebotomists are all specifically trained in firefighter occupational health.

Again, thank you for your request. I'm hopeful that we'll be working together soon to help keep your firefighters healthy and fit for service.

And please don't hesitate to call or email us if you have any questions.

Warm regards,
Kristin Batla, PA-C
Chief Medical Officer, Co-owner
On Duty Health
Highlights
• Full NFPA 1582, 1583, and WFI
compliant annual assessment at
your department.
• Full body ultrasound screening,
including Radiology followup for
abnormal findings
• Maximal 12-lead EKG treadmill
stress test (WFI protocol), including
Cardiology followup for abnormal
findings
• TRUE VO2 Max testing
• Comprehensive labs and urinalysis
• Vision and audiometry testing
• Muscular strength and endurance
testing
• In-depth behavioral health
assessments
• Return-to-duty assessments
• New hire assessments
• Health education seminars
• Behavioral health support
• Nutrition counseling
• Fitness training
Item 1H - Page 29
Compan Profile
On Duty Health is a female and firefighter owned,
physician-led, customer-service-centered healthcare
company specifically specialized in mobile firefighter
health. We serve over 3,600 first responders in 74 cities across California & Texas with our comprehensive
annual health and fitness assessments.

This company was founded specifically to improve health outcomes for firefighters; a highly at-risk population. These risks include:

Cancers (NIOSH)
• 9% higher risk of being diagnosed with cancer
• 14% higher risk of dying from cancer
• Significantly higher risk for specific types of cancer Cardiac Deaths (NFPA)
40-50% of annual duty-related fatalities
Behavioral Health Issues (IAFF)
19% experienced suicidal thoughts
27% struggled with substance abuse
65% suffer from PTSD
80% said asking for help would make them seem "weak"
With the above statistics in mind, our system has been designed to identify life threatening issues early so a firefighter may have the best chance at not only surviving, but thriving well into retirement. We are fully NFPA-compliant, but go well beyond the NFPA standards by incorporating recommendations from IAFF & IAFC, US Preventative Services Task Force, CDC, National Institute for Occupational Safety and Health, American College of Cardiology, American Heart Association, American College of Sports Medicine, OSHA, and the research and experience of our own health team.

Item 1H - Page 30
Proposal
Annual Firefighter Health & Fitness Assessments
Stai:idard NFPA-1582 / WFI Assessment 73 $689
Comprehensive Labs & Urinalysis
Full Physical Assessment w/ Vision & Hearing
Maximal 12-lead EKG Treadmill Stress Test
w/Cardiology followup when indicated
TRUE VO2 Max Testing
Muscular Endurance and Strength Analysis
Ultrasound Enhanced Cancer Screening w/
Radiology followup when indicated
Behavioral Health Assessment
Cardiology/Radiology Followup Contingency 73 $29
*Total
A breakdown of the above items is provided on the next page, including additional services offered and pricing.
$50,297.00
Included
Included
Included
Included
Included
Included
Included
$2,117.00
$52,414.00
Item 1H - Page 31
Breakdown of Services
Item Description Pricing
Comprehensive Labs
Physical Assessment
Fitness Assessment
Ultrasound Enhanced
Cancer Screening
Mobile Phlebotomy (On-site draw fee. If all patients visit LabCorp directly for their draws, this fee will not be charged) Urinalysis
CBC (Complete Blood Count w/differential)
CMP (Comprehensive Metabolic Panel)
Lipid Panel with LDUHDL Ratio
A 1 C (Glucose/Hemoglobin Diabetes Test)
TSH (Thyroid Stimulating Hormone)
PSA (Prostate Specific Antigen - Men) [included over 40] FIT (Fecal Occult Blood Colorectal Cancer Screening)
~ncluded over 40)
Comprehensive Physical
Vital Signs
Vision Test & Audiometry Exam
Skin Cancer Assessment
Personal Consult with Review of Results
$39
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
Personalized Health Plan with Nutrition & Exercise Recommendations Included Behavioral Health Assessment with Questionnaires & Oral Examination
Pulmonary Function Test (Spirometry)
Resting EKG
Maximal 12-Lead EKG Treadmill Stress Test using WFI Protocol.

Includes Cardiology followup read when indicated
TRUE VO2 Max Testing
Metabolic Analysis w/ Body Composition
Muscular Strength, Endurance & Flexibility Evaluation
Includes ultrasound imaging of the heart with function, aorta & aortic valves, carotid arteries, thyroid, liver, pancreas, gall bladder, spleen, kidneys, bladder, pelvic (women), testicular and prostate (men). lndudes Radiology followup read when indicated Included
Included
Included
Included
Included
Included
Included
Included
Item 1H - Page 32
Additional Services Available
Cancer labs
Other Labs
Radiology
New Hire & Return to
Duty
Mental Health
Support
Personal Training
Nutrition Counseling
-- .... ·:--~
Pricingc.'l!J
Gallen Multi-Cancer Early Detection Blood Test (50+ cancers) Cancer marker screening (CEA, CA 19-9, AFP, Amylase, Lipase) CA-125 (ovarian cancer screening - women)
Cancer antigen 15-3 (CA 15-3) [breast cancer]
COVID-19 Antibody Testing
Hepatitis A, B and C Test (Acute Hepatitis Panel)
QuantiFERON Gold TB (Blood test)
Medical Professionals Urine Drug Screen
Nicotine Screening (Urine)
HIV testing
Heavy Metals Profile I, Blood (arsenic, lead, mercury)
Heavy Metals Profile 11, Blood (arsenic, cadmium, lead, mercury) Cholinesterase (HazMat) testing
Testosterone levels
$719
$99
$59
$99
$99
$49
$89
$99
$49
$49
$129
$159
$59
$49
Chest X-ray: Reviewed by radiologist $149
Available on an ongoing basis with regional scheduling (Send member to Standard us at a nearby agency). Same pricing as full assessment.

Each health assessment comes standard with a written and oral Variable behavioral health assessment, designed for firefighters. For continued Pricing support, we use counselors & therapists that are specifically trained to meet the needs of your firefighter with PTSD support and more. Can be offered on-site or through tale-medicine.

Our certified personal trainer can build individual or group packages to Variable improve health outcomes through customized workout routines and Pricing demonstrations
Each health assessment comes standard with nutrition recommendations. Variable However, our licensed nutritionist can build individual or group packages to Pricing work with your members for guidance in meal planning, shopping, cooking, and more for enhanced health outcomes.

Item 1H - Page 33
Intent to Enlist Services
If you agree with the above proposal and base pricing, please sign and date below indicating your intent to enlist our services.

Signatures:
"Customer": Palm Springs, CA Fire Department
Customer Signature
Print Name
Print Title
Date
Kristin Batla, PA-C
Chief Medical Officer
"Company": On Duty Health
11-8-2022
Date
Item 1H - Page 34
Master Terms & Conditions
These Master Terms and Conditions ("MTC") govern all use of the Services from On Duty Health ("Company") by the "Customer", as defined in the Proposal/Purchase Order (collectively the "Parties" and individually a "Party").

1. Services. The Company shall provide the Customer's employees with certain services ("Services"). Services consist of an annual Firefighter Physical/Fitness Assessment based on each member's essential job functions as set forth in their applicable job description. "Fitness Assessment," as defined by the National Fire Protection Association, includes a medical history evaluation, hands-on physical exam, blood analysis, urinalysis, vision testing, audiometry testing, pulmonary function testing, treadmill stress test with 12 lead EKG, cancer screening elements, in substantial compliance with NFPA 1582, NFPA 1583, and WFI (Wellness Fitness Initiative) standards.

2. Fee. The Customer shall pay the Company the fee set forth in the Proposal/Purchase Order for each Fitness Assessment. The Customer shall remit payment to the Company for all Services within thirty (30) days of receipt of the invoice. A 2% late fee charge will be assessed after 30 days, and for each month thereafter that the payment is delayed.

3. Modification and Cancellation of Purchase Order. The Customer may cancel or modify the Purchase Order, in whole or in part, without penalty prior to six ( 6) weeks out from the date set for receiving the Services. After this point, the Customer may not modify or cancel the Purchase Order and shall be responsible for the fees for all Services described in the Purchase Order. If Customer has an Employee(s) who will miss the assessments due to sickness or other reasons, the Customer will hold a "credit" for that Employee, and may work with Company to schedule them for their assessments at another time and place. This credit will remain valid for two hundred (200) days from the start date of the current series of assessments.

4. Employee List & Schedule. At least four (4) weeks before the Company performs the Services, the Customer shall provide the Company with a list of all employees that will receive the Services (based off of the "Roster Template" provided by the Company). At least two (2) weeks before the Company performs the Services, the Customer shall provide the Company with a Schedule of which Employees will be seen at what date and time (based off of the "Schedule Template" provided by the Company).

5. Equipment. The Company agrees to provide all equipment and supplies necessary for the assessments, EXCEPr for a treadmill. The Customer agrees to provide a Item 1H - Page 35
properly functioning treadmill (with variable speed and variable incline) and adequate space for the assessments to be conducted. 3 separate, private rooms is preferred. A reliable WiFi connection and log-on information is required.

6. Location Reciprocity. The Customer agrees to allow a small number of members from other departments, if any, to be seen on their premises. This allows for make-up physicals if a member missed at a nearby department, return to duty or new hire physicals. As such, other nearby departments will be granting such reciprocity to The Customer. Other departments shall agree to hold harmless the hosting department (The Customer) should any issue occur, such as an injury incurred by the visiting member. Likewise, The Customer shall agree to hold harmless a hosting department if a member visits another department for a similar reason.

Furthermore, On Duty Health agrees to hold harmless the hosting department for any issue that may occur from the visiting member.

7. Expected Price Increases. The pricing listed in the proposal is valid for thirty (30) days from the date listed on the cover sheet. Due to inflation, please expect a ~ 5% price increase each year (as per the Medical Price Index average), unless signing a multiyear contract.

8. Limitation of Liability. EXCEPT AS PROHIBITED BY LAW, IN NO EVENT SHALL

COMP ANY BE LIABLE TO CUSTOMER FOR ANY INDIRECT, SPECIAL, INCIDENTAL, EXEMPLARY,. MULTIPLE, PUNITIVE OR

CONSEQUENTIAL DAMAGES OF ANY KIND, WHETHER BASED ON

CONTRACT, TORT (UNLESS WITHOUT LIMITATION NEGLIGENCE),

WARRANTY, GUARANTEE OR ANY OTHER LEGAL OR EQUITABLE
GROUNDS, EVEN IF COMP ANY HAS BEEN ADVISED OF THE POSSIBILI1Y OF SUCH DAMAGES.

FURTHER, EXCEPT AS PROHIBITED BY LAW, THE CUMULATIVE,

AGGREGATE LIABILITY OF COMPANY (INCLUDING ATTORNEYS' FEES

AWARDED UNDER THIS AGREEMENT) TO THE CUSTOMER AND ANY

OTHER THIRD PARTIES FOR ALL CLAIMS, LIABILITIES AND DAMAGES

ARISING OUT OF OR RELATING TO THIS MTC, WHETHER IN CONTRACT

OR TORT OR BY WAY OF INDEMNITY OR OTHERWISE, SHALL NOT
EXCEED: THE FEES PAID BY THE CUSTOMER TO THE COMPANY FOR THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE BREACH FOR WHICH THE DAMAGES ARE CLAIMED.

9. Notice. All notices hereunder must be in writing to the other Party. If to the Company, the notice shall be sent to:

Greg Batla
Chief Executive Officer
1752 E Lugonia Ave, STE 117-4949
Redlands, CA 92374
[email protected]
Item 1H - Page 36

10. Amendments. No amendment to, modification of, or termination of this MTC will be effective unless it is in writing and signed by the Parties.

11. Force Majeure. The Company shall not be liable or responsible to the Customer, nor be deemed to have defaulted or breached this MTC, for any failure or delay in fulfilling or performing any term of this MTC when and to the extent such failure or delay is caused by or results from acts or circumstances beyond the reasonable control of the Company including, without limitation, acts of God, flood, fire, earthquake, explosion, governmental actions, war, invasion or hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest, national emergency, revolution, insurrection, epidemic, pandemic, lockouts, strikes or other labor disputes (whether or not relating to either party's workforce), or restraints or delays affecting carriers or inability or delay in obtaining supplies of adequate or suitable materials, or telecommunication breakdown or power outage.

12. Agreement. In signing the Proposal/Purchase Order above, you agree to the entirety of terms and conditions set forth in this Master Terms And Conditions agreement.

Item 1H - Page 37
ore Information
If you'd like to hear more about our system and how we're leading the way in firefighter health, check out this video presentation from our CEO, Greg Batla:

Online
.onduty.health
Item 1H - Page 38
Contact
512.655.3578
[email protected]
1752 E LugoniaAve, STE 117-4949
Redlands, CA 9237 4
T
Follow Us
@ondutyhealth
ll@"lm

CITY COUNCIL STAFF REPORT
06/29/2023
SUBJECT:

APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. A9157 WITH PALM SPRINGS MOTORS, INC., FOR AUTOMOTIVE PARTS AND SUPPLIES RECOMMENDATION:

Approve Amendment No. 1 to Agreement No. A9157 with Palm Springs Motors, Inc., to provide automotive parts and supplies in an additional amount of $125,000 for a total revised contract amount not to exceed $200,000.

1. 2. Authorize the City Manager or designee to execute all necessary documents.

Attachments
Item 1I

CITY COUNCIL STAFF REPORT
DATE: JUNE 29, 2023 CONSENT CALENDAR
SUBJECT: APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. A9157 WITH PALM SPRINGS MOTORS, INC., FOR AUTOMOTIVE PARTS AND

SUPPLIES
FROM: Scott C. Stiles, City Manager
BY: Department of Maintenance and Facilities
SUMMARY:

This action will approve Amendment No. 1 to Agreement No. A9157 with Palm Springs Motors, Inc., in the amount of $125,000 for a revised contract amount not to exceed $200,000 for automotive parts and supplies.

RECOMMENDATION:

1. Approve Amendment No. 1 to Agreement No. A9157 (Attachment A) with Palm Springs Motors, Inc., to provide automotive parts and supplies in an additional amount of $125,000 for a total revised contract amount not to exceed $200,000.

2. Authorize the City Manager or designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

According to the Public Integrity Disclosure form (Attachment B), Palm Springs Motors, Inc., is a California corporation and registered in the State of California.

BACKGROUND:

The City required the services of an automotive parts and supplies company for operations and maintenance of the Fleet Operations. By utilizing Palm Springs Municipal Code Section 7.09.010, “Cooperative Purchasing Programs”, the City was able to obtain automotive parts and supplies through Palm Springs Motors, Inc., (Palm Springs Motors), under Sourcewell Contract No. 101520-FMC. Therefore, the City entered into a Contract Services Agreement with Palm Springs Motors on June 21, 2022, in an amount not to exceed $75,000, through December 14, 2024 to meet the Maintenance and Facilities Fleet Operations Division’s immediate needs.

Item 1I - Page 1
City Council Staff Report
June 29, 2023 -- Page 2
Amend Palm Springs Motors Contract Services Agreement
STAFF ANALYSIS:

Staff is requesting approval of Amendment No. 1 in the amount of $125,000 for a revised contract amount not to exceed $200,000 for automotive parts and supplies.

This Contract Services Agreement operates as an on-call service; as such, staff purchases automotive parts and supplies as each vehicles requires. Fleet Operations estimates the necessary automotive parts and supplies to be $75,000 annually.

Therefore, increasing the contract to a not-to-exceed amount of $200,000 will allow for current and future automotive parts and supplies needs to be met.

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

ALIGNMENT WITH STRATEGIC PLANNING:

Approval of this action supports City Council priority 2A, Improve City Facilities.

FISCAL IMPACT:

Sufficient funds are budgeted and available in Fiscal Year 2023-24 and 2024-25 Fleet account 5106560-50035.

REVIEWED BY:

Deputy Director of Maintenance & Facilities: Daniel Martinez Procurement and Contracting Manager: Kim Baker
Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:

A. Amendment No. 1
B. Public Integrity Disclosure
Item 1I - Page 2

ATTACHMENT A
Item 1I - Page 3
AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT NO. A9157

FOR AUTOMOTIVE PARTS AND SUPPLIES
This Amendment No. 1 to the Contract Services Agreement (A9157), (“Amendment No. 1”), is made and entered into this day of , 2023, by and between the City of Palm Springs, a California charter city and municipal corporation, hereinafter designated as the City, and Palm Springs Motors, Inc., a California corporation, hereinafter designated as the Contractor. City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

RECITALS
A. On June 21, 2022, the City Manager approved A9157, made and entered into on June 21, 2022, in reference to the competitively solicited Sourcewell Contract No. 101520-FMR with Contractor, in an amount not to exceed $75,000.

B. City desires to amend A9157 to add $125,000 for a maximum contract amount not to exceed $200,000.

C. Contractor desires to perform said services on the terms and conditions set forth in this Amendment.

In consideration of these promises and mutual obligations, covenants, and conditions, the Parties agree as follows:

AGREEMENT
SECTION 1. The true and correct recitals above are incorporated by this reference herein as the basis for this Amendment No. 1.

SECTION 2. 3.1 Compensation of Contractor. Is hereby replaced in its entirety as follows:
“3.1 Compensation of Contractor. Contractor shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit “A”. The total amount of Compensation shall not exceed $200,000.”
SECTION 3. Full forces and Effect. All terms, conditions, and provisions of the Contract Services Agreement A9157, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment No. 1 and any provision of the Contract Services Agreement A9157, the provisions of this Amendment No. 1 shall in all respects govern and control.

Item 1I - Page 4
SECTION 4. The persons executing this Amendment No. 1 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said Party is bound.

Except as specifically amended by this Amendment No. 1, all terms and provisions of Agreement No. A9157 remain in full force and effect. [SIGNATURES ON FOLLOWING PAGE]
Item 1I - Page 5
SIGNATURE PAGE TO AMENDMENT NO. 1 (A9157) BY AND BETWEEN THE CITY OF PALM SPRINGS AND PALM SPRINGS MOTORS, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By:___________________________ By:____________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:

CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _______ Item No.

APPROVED AS TO FORM: ATTEST:

By: ___________________________ By:

City Attorney City Clerk
APPROVED:

By: _______________________________ Date:

City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1I - Page 6

ATTACHMENT B
Item 1I - Page 7
Item 1I - Page 8

1. 2.

3. 4.

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM
Name of Entity
p A-vvVJ <(;ftlnJ ,5 fv1r J1J/lJ , Tf'lc
Address of Entity (Principle Place of Business)
[eqz_oo €. f~ C1+,Jyo"' O.e. ' (:,,~11,1.4<--, C-tP'1
Local or California Address (if different than #2)
State where Entity is Registered with Secretary of State CA
C-,4 ')'2-z..?'--/ I
If other than California, is the Entitv also reqistered in California? n Yes n No =~-5•=---Iype ofcEntity""~= .. --- -- -- -·-···~--·- -- ·-·--- --- ---- - - ·- ·-· - - . ----- ~ Corporation D Limited Liability Company D Partnership D Trust D Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity D Officer D Director D Member D Manager
[name]
D General Partner D Limited Partner
!)!(other ~'(£~ l,,l S1
D Officer D Director D Member D Manager
[name]
D General Partner D Limited Partner
• Other
D Officer D Director D Member D Manager
[name]
D General Partner D Limited Partner
• Other

CITY OF PALM SPRINGS - PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM