Agenda packet, closed session — Palm Springs City Council, November 21, 2024 (part 6 of 11)

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Contractor shall not be entitled to additional compensation for required (and not optional) services set forth in ARTICLE 3. The maximum amount of city's payment obligation under this Section 2.01 is the amount specified in this Agreement. If the City's maximum payment obligation is reached before the Contractor's services under this Agreement are completed, Contractor shall complete the Work and City shall not be liable for payment beyond the Maximum Contract Amount, in addition to compensation for any optional services pursuant to Section 2.04."

3.3 This Amendment hereby incorporates Section 2.1 0 Controls Support Services Compensation. ,
"Section 2.10 Controls Support Services Compensation. The Controls Support Services Fee for the first (1st) year of Twenty-Two Thousand Nine Hundred Fourteen Dollars ($22,914) will be invoiced by Contractor in quarterly installments beginning July 1, 2021. All subsequent quarterly Controls Support Services Fees will be invoiced by Contractor on the first day of each calendar quarter of the corresponding service year per fee schedule above. City shall pay Contractor such quarterly installments of the applicable Controls Support Services Fee, without any retention amount withheld, within forty-five (45) calendar days after its receipt of the corresponding invoice. A failure to timely approve and pay an invoice hereunder shall be a material default by City under this Agreement, unless the City gives Contractor prior written notice of its intent to terminate the Agreement in accordance with the provisions herein."

3.4 This Amendment hereby incorporates Section 2.11 Chiller Maintenance Services Compensation.
"Section 2.11 Chiller Maintenance Services Compensation. The Chiller Maintenance Services Fee for the first (1st) year of Sixteen Thousand Nine Hundred Forty-Four Dollars ($16,944) will be invoiced by Contractor in quarterly installments beginning July 1, 2021 . All subsequent quarterly Chiller Maintenance Services Fees will be invoiced by Contractor on the first day of each calendar quarter of the corresponding service year per fee schedule above. City shall pay Contractor such quarterly installments of the applicable Chiller Maintenance Services Fee, without any retention amount withheld, within forty-five (45) calendar days after its receipt of the corresponding invoice. A failure to timely approve and pay an invoice hereunder shall be a material default by City under this Agreement, unless the City gives Contractor prior written notice of its intent to terminate the Agreement in accordance with the provisions herein."
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3.5 Section 3.02 Cogeneration Operations Support Services is hereby amended to read as follows:
"Section 3.02 Cogeneration Operations Support Services. (a) Cogeneration Engine Continuous Monitoring. During the Term of this Agreement, Contractor shall provide continuous refll-time monitoring and management of the cogeneration engine and its associated equipment at the Municipal Plant with a 2417/365 remote support staff available to provide technical support to the City's on-site cogeneration technicians and other staff during the City's normal business hours, ensuring the reliability and efficiency of the Municipal Plant. Alarming points to be continuously monitored include the following:
• Continuous Emissions Control System (CEMS) (NOx and CO, voe emissions levels, Ammonia (NH3) slip)
• Low jacket water pressure
• High jacket water pressure
• High charge temp (max)
• High engine oil temp • Low engine oil pressure
• Malfunction of engine cooling water pump
• Engine vibration • PHWP1 high temp loop failure
• PHWP1 low temp loop failure
• PHWP2 high temp loop failure
• PHWP2 low temp loop failure
Continuous monitoring and management of the cogeneration engine and its associated equipment includes immediate dispatch by Contractor of contractors engaged by Contractor to be available to respond and provide technical support, or perform maintenance or make repairs to the cogeneration engine and its associated equipment at the Municipal Plant as may be required to maintain operation within its optimal parameters and SCAQMD regulations, outside of the City's normal business hours and/or when the City's on-site cogeneration technicians and/or other staff are not otherwise available.
(b) SCAQMD Emissions Penalty & Variance Coverage. During the Term of this Agreement, Contractor shall monitor and evaluate emissions levels from the Continuous Emissions Monitoring System (CEMS) for conformance with emissions levels identified in the applicable permits issued by SCAQMD for the cogeneration engine and its associated equipment at the Municipal Plant, (the USCAQMD Permits"), and provide SCAQMD with all required emissions reports as otherwise required by the SCAQMD Permits. If any emissions Page4of21
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exceedance occurs, Contractor will pay in full the penalty amount on behalf of City or reimbursed in full to City. If continued operation or maintenance of the cogeneration engine and its associated equipment at the Municipal Plant has caused or is likely to cause emissions levels to exceed levels authorized by the SCAQMD Permits, Contractor will:
(1) furnish technical and legal support as necessary to prepare and file variance applications with SCAQMD; (2) arra(Ige for attendance by its technical and legal support team at any meetings with SCAQMD staff and/or its Hearing Board in its consideration ~nd review of variance applications; and (3) pay all related costs in securing variances for continued operation of the cogeneration engine and its associated equipment at the Municipal Plant in accordance with the SCAQMD Permits. In the event SCAQMD denies approval of a variance, Contractor, at its cost, will design and construct any such modifications to the cogeneration engine and its associated equipment at the Municipal Plant as may be required to obtain compliance with emission levels authorized by the SCAQMD Permits, subject to review, approval by SCAQMD, including approval by SCAQMD of modified permits for the cogeneration engine and its associated equipment at the Municipal Plant. Notwithstanding anything to the contrary in this Section 3.02(b}, Contractor shall not be responsible for any emissions exceedances, variances or modifications to the cogeneration engine and associated equipment that result from or are required by a change in the SCAQMD standards that do not allow for grandfathering of such cogeneration engine and its associated equipment.
(c) Cogeneration Engine Operation & Maintenance. During the Term of this Agreement, Contractor shall supplement the City's existing on-site cogeneration technicians and other staff; and provide full "tum-key• operation and maintenance services (both routine maintenance and any repairs, whether under warranty or outside of warranty) of the items listed in ATTACHMENT B Covered Equipment A diagram showing the location of Covered Equipment is incorporated herein as ATTACHMENT "B1". If the Covered Equipment faults, malfunctions, or experiences operation degradation due to its own causes, failed mechanical equipment will be repaired or replaced, defective parts will be furnished and replaced, required maintenance will be performed, and the Covered Equipment will be restored to its optimal operating parameters by Contractor at no cost to City. If the Covered Equipment experiences a mechanical fault, malfunctions, or experiences performance degradation due to external factors (outside Contractor's direct control, subject to City's agreement as to the existence of such external factor beyond Contractor's direct control, whose approval will not be unreasonably withheld) such as vandalism, Force Majeure event, fuel availability, balance of plant equipment, electric grid events or deficiencies, or thermal load deficiencies, City will be responsible for

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restoring the Covered Equipment to optimal operating parameters with the City's on-site cogeneration technicians or other staff. Alternatively, if the City's on-site cogeneration technicians or other staff are unable to restore the Covered Equipment to optimal operating parameters; or, a mechanical fault, malfunction, or performance degradation occurs outside of the City's normal business hours and cannot be immediately resolved with the City's on-site cogeneration technicians or other staff, the Covered Equipment will be restored to its optimal operating parameters by Contractor at the City's cost, (considered the "Optional Additional Services").

Routine maintenance activities to b~ provided by Contractor will correspond with maintenance of the Co~ered Equipment in accordance with the manufacturer's specifications and requirements, and includes:
• Emissions testing
• Vibration analysis
• Oil changes
• Annual alignment
• Coolant changes
• Engine lubricating oil and generator grease supply
• Engine lubricating oil sample kits & analysis
• Coolant & corrosion inhibitor supply, and coolant sample kits & analysis
• Urea Procurement & Delivery
It is hereby acknowledged and agreed that excluded from the routine maintenance activities of the Covered Equipment to be provided by Contractor is the major overhaul of the cogeneration engine at the Municipal Plant to be scheduled in accordance with the manufacturer's recommendation occurring after 60,000 hours of operation. The City will be responsible for paying costs associated with this major overhaul.

Routine inspections and testing to be performed by Contractor on the Covered Equipment at appropriate engine intervals on the following components/functions in accordance with the manufacturer's specifications and requirements, and includes:
• Intake air, ignition system
• Diane panel
• Cylinder heads
• Fuel system
• Heat exchangers
• Thermo reactor
• Oxidation catalyst
• Lubrication & coolant systems

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• Cooling water pump
• Electrical generator
• Flex coupling
• Turbocharger and batteries
• Continuous Emission Monitoring System (CEMS)
• Quarterly (CGA) CEMS
• Annual RATA and VOC testing
• Annual NH3 slip testing (SCR)
• Quarterly cylinder gas audits (CGA)
It is hereby acknowledged and agreed that the routine maintenance activities of the Covered Equipment to be provided by Contractor will not invalidate existing warranties. Contractor intends to use City's existing vendors, including Western Energy Systems. In the event Contractor changes vendors, ENGIE Services U.S. will provide City the opportunity to review and reasonably approve the new vendors. However, in no event will Contractor change a vendor that would otherwise invalidate an existing warranty; and will retain such vendors to the extent a warranty remains valid.

Engine Control System Operation and Maintenance (PLC). The controls and automation associated with the successful operation of the cogeneration engine and its associated equipment at the Municipal Plant, specifically the PLC, shall be operated and maintained by Contractor, and includes:
• Site survey/field audit
• Routine maintenance and software upgrades
• Source and change control
• Emergency support 24ll /365
• Control system documentation
Exclusions. During the Term of this Agreement, unless otherwise included under the scope of services of this Agreement or Amendment No. 1, Section 3.04 , "tum-key" operation and maintenance provided by Contractor will exclude the absorption chiller and related equipment in the balance of the Municipal Plant not otherwise identified as "Covered Equipmenr and shown on ATTACHMENT "B", and includes the following excluded equipment (the "Excluded Equipmenr):
• Chillers
• Cooling towers
• Thermal Energy Storage (TES) tanks
• Boilers
• Valves not listed as Covered Equipment in Attachment B Page7 of21
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• Pumps (condenser and chilled water)
• Fans (exhaust and makeup air)
• Electrical panels, breakers and disconnects not listed as Covered Equipment in Attachment B
Insofar as Contractor is not responsible for operation and maintenance of any of the above Excluded Equipment, to the extent that failure of any of the Covered Equipment has a direct effect on the City's optimal operation of any of the Excluded Equipment, upon notification by the City that such an effect has occurred, (subject to Contractor's review and approval, whose approval will not be unreasonably withheld), Contractor will provide, technical consultation from the Energy Resource Manager related to the Excluded Equipment as may be required to return the City's operation of the Excluded Equipment into optimal parameters. To the extent a failure of the Covered Equipment directly causes damage to the Excluded Equipment, and vice versa, the Party responsible for the equipment that failed will repair the damaged equipment. If the City's operation of the Excluded Equipment causes damage to the Covered Equipment, the Contractor will perform such repairs to the Covered Equipment as may be required, subject to payment as Optional Additional Services in accordance with Section

2.04. 3.6 This Amendment hereby incorporates Section 3.03 Controls Support Services.
"Section 3.03 Controls Support Services.
(a) General Scope of Work. Inspect and provide reports for covered devices and equipment to maintain the performance of the installed systems to their commissioned levels. The service includes the necessary testing, calibration, early detection, identification of actual or predictable problems, and correcting conditions.
a. Frequency. Contractor shall provide a minimum of one (1) Technician one (1) day a month.

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~:1p11aao+a11~11111e Mou 1 T~hnii:wa I Da IT E meat ~

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(b) List of Covered Equipment
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a. General
i. Review, Record, and Report network communications functionality and
• efficiency.
• TCP/IP • BACNet • LON • Modbus
ii. Review, Record, and Report Graphic accuracy and functionality. iii. Review, Record, and Report alarm log data.
• Recommendation and Action Planning
iv. Review. Record, and Report existing System Status.
• Revision Control Discussion
b. System Control
i. Verify and report that all field devices sensors are reading within their expected values and tolerance.
ii. Verify that all Inputs and Outputs are active and NOT disabled. All disabled points will be recorded, and client notified.
iii. Verify that all programs are active and NOT disabled. All disabled programs will be recorded and client notified.
iv. Backup controller databases, programs and settings. c. Trend Data/Alarms/System Clean Up.
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i. Back up trending for mission critical equipment to external hard drive for archiving.

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ii. Ensure existing trends are functioning properly. Purge old trends and logs.
iii. Perform general PC and server maintenance such as hard drive disk clean-up, delete temporary data files and logs. Ensure user logins are current.
(d) Reports and Consultation. Comprehensive reports will be provided outlining City's Building Health, Issues, Alarms, Remote Operations Activity, and On-Site Work Activity every six months:
a. Customer Value Reports
b. Alarm Analysis Reports
c. Site Health Reports
i. Contractor representative will review and consult with City on the reports. The study will include longer term fixes, modernization opportunities and ROI justifications. This may include
modernization recommendations, retrofits, or equipment overhauls. (e) General Clarifications. In accordance with the established visit schedule, Contractor will visit the site and perform regular and preventive maintenance tasks to selected equipment. Contractor will provide a written report at every visit and report any abnormal findings or any issues that require City's attention. If problems are found that are covered under the Agreement, Contractor will arrange to correct those issues. Where the problem is not covered under the Agreement, if applicable, Contractor may provide a cost estimate to resolve the problem or provide other suggestions for resolution.
(f) Repair. Replace, Renew Labor and Material. To correct repairable defects or wear in covered equipment found as a result of Contractor's findings or predictions made during Inspection or Planned Maintenance visits, or in response to a City initiated call, Contractor will provide the repair labor and materials to make necessary repairs, or to renew worn parts, or replace defective parts. The parts affected include only maintainable and moving parts provided as part of the BAS. Replacement parts provided by the City will not be eligible for warranty coverage after installation. Repairs will be made during our normal business hours.
(g) Assumptions, Clarifications & Exclusions

1. Monthly site visits include the cost of travel.

2. If additional support is needed, Contractor will submit the additional costs to be executed as a T&M change request to cover the added time. Contractor will keep the City informed of the up-to-date status of time remaining in this budget.

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3. Delays due to mechanical, electrical, or IT related issues, production scheduling constraints, or lack of system availability out of Contractor's control, which result in additional site time, will be charged at the standard hourly rates herein.

4. This scope is made contingent upon the work addressed herein not being adversely affected, either directly or indirectly, by the COVID-19 pandemic and/or the Corona Virus, and is further conditioned upon the following: (i) scheduling issues (including, but not limited to, delays, access issues, or allowed work hours/off-hours work), (ii) overtime hours, or (iii) additional protocols, altered working conditions, or extra costs relating thereto, that arise ;as a result of the COVID-19 pandemic and/or Corona Virus will entitle yontractor to an equitable adjustment for time for performance and costs.

5. Out-of-scope repair and reactive work will be provided at the following rates:
• Standard Technician - $165/hour
• Overtime Technician - $225/hour"

3.6 This Amendment hereby incorporates Section 3.04 Chiller Maintenance Services. as follows:
·section 3.04 Chiller Maintenance Services.
(a) General Scope of Work
Inspect and provide reports for covered devices and equipment to maintain the performance of the installed systems to their commissioned levels. The service includes the necessary testing, calibration, early detection, identification of actual or predictable problems, and correcting conditions.

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Type of Service
Preventive Maintenance Tasking
Annual Service on Chillers
Ooerational Service on Chillers
Priority Service
Wireless Dispatching
Documentations

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Frequency
Quarterly
1x Annually
3x Annually
Year-Round
and Year-Round
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0 (b) List of Covered Equipment
(Muni COGEN Plant:

Qty Make Model Serial Size Type
1 Thermax EJG 50B TBD 400 Absorption TCU-S Ton Chiller
Sunrise Plant:

Qty Make Model Serial Size Type
1 Multistack TBD TBD 150 Chiller Ton
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(c) Preventive Maintenance Tasks

ABSORPTION CHILLER (MUNI) - ANNUAL INSPECTION

1. Check in with engineering department prior to performing work.

2. Review customer logs (with customer, if available) for operational trends or any problems.

3. Run, log and check all operations of chiller and its capability to perform capacity. Perform test on pump assembly to determine integrity of pump seals
a. Record condensate flow rate and condensate back piessure, steam fired chiller b. Check for steam leaks, steam fired chillers.
c. Remove sample of lithium bromide solution for analysis. Record hydrometer reading and temperature at time sample was taken.

4. Provide detailed report indicating results of analysis with recommendations, if any, for adding or adjusting chemicals.

5. Change solution and clean up filter, if applicable.

6. Oean magnetic plug on pump assembly, if applicable.

7. Check and calibrate all pressure and temperature controls.

8. Check and calibrate aH gauges and thennometers.
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0 a. Check accuracy of all thermistors and transducers.

9. Check for proper operation of all steam valves, if applicabfe.

10. Inspect all safety controls
a. Condenser and chilled water flow switches.
b. Hot water flow switch, if applicable.
c. High pressure and temperature cut outs.
d. Low solution level cut outs.

11. Inspect and check operation of control valves.

12. Verify operation of purge pump system.
a. Change oil.
0 b. Inspect belt (if applicable), replace or tighten as needed.

13. Disassemble, inspect and dean the following magnetic starters and check tightness on all electrica• connections.
a. Solution pump
b. Controller
c. Purge pump

14. Check and record amperage and voltage on all motors ,in item #15.

15. Megger and record motors in item #15.

16. Start up chiller and bromide charge per manufacturer's specifications. Run unit and perform capacity test on chiller and record.
a. Provide bromide to trim charge Yes ( I No [ xi

17. Chiller should run approximately two (2) weeks and a second lithium btomide analysi,s should be taken and analyzed with a report on the condition of the lithium bromide solution. Provide detailed service report to engineering department.

ABSORPTION CHILLER (MUNI)- OPERATIONAL INSPECTION

1. Review customer logs (with customer, if available) for operational trends and any problems.

2. Comptetely check all operations, log all operating temperatures and pressures at currently recorded percentage of capacity.

3. Calculate for proper approaches.

4. Check for proper condensate back pressure.

5. Log fluid levels.

6. Report any unusual noises, vibrations and odors

7. Verify capac,ity control operation and response.
a . Micro control panel
b, Thermostatic control
c. Demand limit control

8. Visually inspect magnetic starter(sl for signs of heat or discoloration. a . Solution pump
b. Purge pump

9. Record voltage and amperage of motors in above item and record.

10. Check for proper operation of motors in above Item.

11. Inspect steam and/or water piping for leaks.

12. Remove Bromide solution for analysis

13. Replace oil in vacuum pump.

14. Provide operational service report to building engineering department.

MUL TISTACK CHILLER (SUNRISE) - ANNUAL INSPECTION

1. Check in with engineering department prior to performing work.

2. Run unit and check operating pressures, temperature, voltages, and amperages. Advise on condition of unit before starting annual shutdown inspection.

3. Check operation of all safeties and calibrate if applicable.

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0 4. Download event logs, trend data and review internal fault logs. 5, Pressurize and leak test chiller prior to performing annual on chiller. Advise on condition before starting annual shutdown inspection.
a. Leak test of unit will be performed per compliance with EPA and SCAQMD rule 1415 by a certified auditor. Record keeping shall be the responsibility of the equipment owner or operator.
b. Provide SCAQMD form and report as required with copies to plant maintenance department.
c. All leaks not covered within this wort scope should be repaired to conform with EPA and SCAQMD rule 1415.
d. All minor leaks will be repaired while performing this scope of work at no additional charge.

6. Completely log operating temperatures and pressures at currently recorded percentage capacity. a. Cooler
a-1. Chilled water entering temperature and pressure
a-2. Chilled water leaving temperature and pressure
a-3. Cooler pressure
b. Condenser
b-1. Condenser water entering temperature and pressure b-2. Condenser water leaving temperature and pressure b-3. Condenser pressure

1. Calculate and record cooler approach for currently recorded % capacity.

8. Calculate and record condenser approach for currently recorded% capacity.

9. log fluid levels.

10. Verify liquid level sensor calibration. 11. Report any unusual noises, vibrations, and odo~. 12. Check for oil logged in compre$Sor. 13. Verify capacity control operation and respoMe. a. Inlet guide vane$
b. Electronic expansion valves
c. load balance valve

14. Vi5uaflv inspect compressor starters.

15. Check de voltages

16. Check electrical connections

17. Clean all PCB's to remove dust build up 18. Record amperage for compressors

19. Record kW usage at currently recorded % of capacity

20. Inspect, disassemble as necessary, clean and tighten all electrical connections on the foUowing:
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a. Chilled water pump motor magnetic starter(s)
b. Condenser water pump motor magnetic starter(s)

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c. Chiller control panel

21. Perform Megger test on all motors in above item and record.

22. Record voltage and amperage of motors in above item.

23. Verify and test all safeties
a. Pressure:
a-1. High pressure
a-2. Low pressure
b. Temperature:
b-1. Freeze stat
b-2. Chilled water flow

24. Check and calibrate all gauges and thermometers.
a. Gauges:
a-1. Cooler a-2. Condenser
b. Thermometers;
b-1. Chilled water inlet and outlet
b-2. Condenser water inlet and outlet

25. Isolate and drain condenser tube bundle. Advise on condition. a . Remove water box cover and inspect condition of t1.1bes and crown sheet. b. Brush and flush condenser tubes.
c. Perform eddy current analysis and provide report.
d . Remount water box cover and refill tube bundle.

Yes Ix I no I I Yes Ix I no I I Yes I I no Ix I Yes Ix I no I I Note: It i-s the responsibility of the owner that the above valves hold for isolation and draining of system. Should tubes require chemical cleaning and tube brushing which is not part of this scope of work, it will be an additional cost to this project.

26. Reassemble using all new factory authorized o'rings, gaskets, filter{s} and parts were removed, a$ specified by manufacturers.

27. leak test upon completion of work,
a. leak test of unit will be performed per compliance with epa and SCAQMD rule 1415 by a certified auditor. Recordkeeping shall be the responsibility of the equipment owner or operator.
b. Provide SCAQMD form and report as required with copies to plant maintenance department.
c. All leaks not covered within this work scope should be repaired to conform with rule 1415.

28. Start chiller
a. Check operation of chiller and operating controls (pneumatic and electnc). b. Check operation of control module:
a-1. Chilled water set point.
a-2. Full load amperage calibrations.
a-3. Demand limit set point.

29. Provide written service report and log to building maintenance engineering department. 55575. I 816S\32972087. I 07132021
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0 MUL TISTACK CHILLER (SUNRISE) - OPERATIONAL INSPECTION

1. Check in with engineering department prior to performing work.

2. Review customer logs (with customer, if available) for operational trends and any problem1.

3. Review internal fault logs.

4. Compfetely log operating temperatures and pressures at currently recorded percentage of capacity. a. Cooler
a-1. Chilled water entering temperature and pressure
a-2. Chilled water leaving temperature and pressure
a-3. Cooler pressure
b. Condenser
b-1. Condenser water entering temperature and pressure
b-2. Condenser water leaving temperature and pressure
b-3. Condenser pressure

5. Calculate and record cooler approach for curren~ recorded % capacity.

6. Calculate and record condenser approach for currently recorded% capad ty.

7. log fluid levels,

8. Report any unusuat noictes, vibrations., and odors.

9. Verify capacity control operation and response.
a . Inlet guide vanes
b. Electronic expansion vaives
c. Load balance valve

10. Visually inspect compressor starters.

11. Check de voltages

12. Check electrical connections

13. Record amperage for above compressors

14. Record kW usage at currently recorded % of capacity

15. Visually inspect magnetic starter($! for signs of heat or diKoloration. a. Chilled water pump
b. Condenser water pump
c. Cooling tower fans

16. Record voltage and amperage of motors in above item. 17. Check cooling tower capacity control.

18. Provide operatfonal service report to building engineering department. (d) Reports and Consultation
Comprehensive reports will be provided outlining City's Chiller Health, Issues, Alarms, Remote Operations Activity, and On-Site Work Activity every service:

Contractor will review and consult with City on the reports. This may include modernization recommendations, retrofits, or equipment overhauls. {e) General Clarifications
In accordance with the established visit schedule, Contractor will visit the site and perform regular and preventive maintenance tasks to selected equipment. Contractor will provide a written report at every visit and report any abnormal findings or any issues that require City's attention. If problems are found that are covered under the Agreement, Contractor will arrange to correct those issues. Where the problem is not covered under the Agreement, if applicable, Contractor may provide a cost estimate to resolve 55575.18165\32972087.I
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the problem or provide other suggestions for resolution. (f) Assumptions, Clarifications & Exclusions

1. Services do not include the following:
i. Maintenance, repair, or replacement of stationary and/or nonmaintainable parts of the chillers, including, but not limited to, cabinets, enclosures, casings, insulating materials, electrical wiring, structural supports, pressure vessels, tubes, door seals, floor drains, thermometers, gauges, flues, ductwork, grilles, heat transfer tubes and coils, refractories, oil or gas heat exchangers, fan housing, and like or similar other non-moving parts;
ii. Maintenance, repair, replacement, or other work that is necessitated by (a) circumstances beyond the normal,
customary, and anticipated operating environment for the chillers, including, but not limited to, vandalism, fire, lighting, roof leaks, or power failure or (b) City's improper acts or omissions, including, but not limited to, installation of incompatible equipment, improper operating procedures, and improper or inadequate water treatment or filter service; and iii. Any other goods or services not set forth in the Chiller Maintenance Services scope that any governmental authority, insurance company, or other entity may require that has the authority to direct the City to take certain actions concerning the chillers.

2. Any goods or services for, or concerning, the following items:
i. Piping, other than refrigerant piping;
ii. Maintenance, repair, replacement, or other work due to damage to chillers caused by freezing weather or corrosion;
iii. Valves;
iv. Electrical supply, disconnect switches, circuit breakers; and v. Monitoring/recording devices affixed to chillers

3. If additional support is needed, Contractor will submit the additional costs to be executed as a T&M change request to cover the added time. Contractor will keep City informed of the up-to-date status of time remaining in this budget.

4. All waste generated from services being performed shall be considered the property of the City and should be disposed of on site. Such items may include, but not limited to, air filters, belts, contactors, cleaning rags, and wiring.

5. Contractor shall not perform any services of any sort that concerns hazardous materials, and shall have no responsibility for accumulation, storage, transportation, or disposal of any hazardous materials or waste generated by the City or present at the sites.

6. Delays due to mechanical, electrical, or IT related issues, production scheduling constraints, or lack of equipment availability out of

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Contractor's control, which result in additional site time, will be charged at the standard hourly rates herein.

7. This scope is made contingent upon the work addressed herein not being adversely affected, either directly or indirectly, by the COVID-19 pandemic and/or the Corona Virus, and is further conditioned upon the following: {i) scheduling issues (including, but not limited to, delays, access issues, or allowed work hours/off-hours work), {ii) overtime hours, or {iii) additional protocols, altered working conditions, or extra costs relating thereto, that arise as a result of the COVID-19 pandemic and/or Corona Virus will entitle contractor to an equitable adjustment for time for performance and costs.

8. Out-of-scope repair and reactive work will be provided at the following preferred rates:
• Straight time - $150/hour
• Overtime - $200/hour
• Holidays - $300/hour
• Truck Charge - $99/visit

3. 7 Attachment "B" Covered Equipment is hereby deleted in its entirety and replaced with "Attachment "B" Amended Covered Equipment attached hereto and incorporated herein by reference."

3.8 Attachment "81" is hereby deleted in its entirety and replaced with "Attachment "B 1" Diagram Covered Equipment attached hereto and incorporated herein by reference."

3.9 Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 1. From and after the date of this Amendment No. 1, whenever the term "Agreement' or "Contract' appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1.

3.10 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

3.11 Severability. If any portion of this Amendment No. 1. is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.12 Counterparts. This Amendment No. 1 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
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0 0
SIGNATURE PAGE FOR AMENDMENT NO. 1TO POST-CONSTRUCTION SERVICES

AGREEMENT BETWEEN THE CITY OF PALM SPRINGS
AND ENGIE U.S. SERVICES
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 1 to the POST CONSTRUCTION SERVICES AGREEMENT as of the day and year first above written.

CITY OF PALM SPRINGS
Approved By:

Justin Clifton
City Manager
Date
Approved as to Form:

JQ~!J.,«=
City Attorney
APPROVED BY CITY COUNCIL:

Date:qftt/h / Agreement No. Mt/?~
ENGIE U.S. SERVICES
Name
Vice President and General Manager
Title
<]J{{!frwL Signature
Sarah Pearce, P.E.

Name
VP Business Control and Finance
Title
Corporations require two notarized
signatures. One signature must be from
Chairman of Board, President, or any
Vice President. The second signature
must be from the Secretary, Assistant
Secretary, Treasurer, Assistant
Treasurer, or Chief Financial Officer.

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CALIFORNIA ALL-PURPOSE ACKNOWLEDCMENT CML CODE§ 11811
~Z9l!SOD1fsliscle:ft:£ :Ctd:tA4te&teO: ::lrOO:mtM4«e Fslfr«s1' 1& £,£,/:: <, te b:Otp-r-:,t"'llaA?S10D A 11D1B1Y pM: « oCher officer ti1 cardica1a wrifllil ait, the idlr1ily at the indNaml who 11918d the doamll't llOwtiictlehiae.1fficcda ilallachld, and natlhe ~ . ~. otvaicllyoflNltdoclmenl ------------OPnONAL------------
Though thi3 section i:I optiom/. compltq thi:: infonn:ltlon can d8te< sJtal'llllon af the document o, fmuolletrt~altlr.J fwm ID an unim9ndeddoc&mll,Jt
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Page21 of21
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QTY
2 1
2 1
2 1
1 1
1 1
1 1
3 3
1 3
1 2
1 1
1 1
1 1
1 1

ATTACHMENT B

COVERED EQUIPMENT

ITEM DECRIPTION
PHWP1&2 HIGH TEMPERATURE HOT WATER PUMPS
PHWP 1 & 2 CONTROLLER VFD / STARTER PUMP CONTROL
PHWP3&4 LOWTEMPERTURE HOT WATER PUMP
PHWP 3 & 4 CONTROLLER VFD / STARTER PUMP CONTROL
HX1&2 HEAT EXCHANGERS PRIMARY HOT WATER SIDE ONLY

PRIMARY HOT WATER LOOP CHEMICAL CHEMICAL TREATMENT EQUIPMENT AND CHEMICALS FOR

TREATMENT PRIMARY HOT WATER LOOP ONLY-CITY COVERS SECONDARY SIDE
Engine oil ' DELIVERY, INSTALLATION, REMOVAL, DISPOSAL -CITY TO ' OBTAIN EPA WASTE GENERATOR NUMBER. CITY TO PAY FOR
DISPOSAL OF STOCKPILED WASTE OIL AS OF CONTRACT DATE.

EG-1 COGENERATION ENGINE

DIANE PANEL CONTROLLER FOR ENGINE OPERATION/ SOFTWARE
PLC {CP-1) & ALL ASSOCIATED ENGINE INTERFACE FOR DIANE CONTROLLER/ PLC SOFTWARE ONLY

RELATED SENSORS & ACTUATORS
CB (LOCATED IN GMS480V PANEL) TRANSFER INTERLOCK CIRCUIT BREAKER FOR ENGINE

SCR CONTROLLER CONTROLLER FOR EMISSIONS

SCR CATALYSTS SCR CATALYSTS/ LOCATED IN MEZZANINE

OXIDATION CATALYSTS OXIDATION CATALYSTS/ LOCATED IN MEZZANINE

EMISSIONS CONTINUOUS REPORTING DEVICE FOR ENGINE EMISSION

MONITORING SYSTEM (CMS)

GAS CYCLINDERS CALIBRATION GAS FOR CMS CONTROLLER

UREA REACTANT UREA FOR EMISSION REDUCTION

UREA PUMPS TRANSFER DEVICE FOR UREA (REACTANT BOOSTER PUMPS)

UREA PUMP CONTROLLER REACTANT CONTROL
CV-20 CONTROL VALVE
CV-14 CONTROL VALVE
CV-15 WAXVALVE
CV-17 CONTROL VALVE

ENERGENIUS BATTERY CHARGER
MUNI PLANT CHILLER (Preventive THERMAX 400 TON ABSORPTION Maintenance only- see Section 3.4)
SUNRISE PLANT CHILLER {Preventive MULTISTACK lSOTON
Maintenance only - see Section 3.4)
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....

J
-7
L_
ATTACHMENT B1

COVERED EQUIPMENT DIAGRAM
1@u
1w,.
1(Q",1;
' ;;lri : .. ___.,i,..-....,.....-~
..
-

ATTACHMENT E

Item 1L - Page 82
AMENDMENT NO. 2 TO POST-CONTRACT SERVICES AGREEMENT NO. A8470

BETWEEN THE CITY OF PALM SPRINGS AND
ENGIE U.S. SERVICES, INC.

This Amendment No. 2 to the Contract Services Agreement (A8470), (“Amendment No. 2”), is made and entered into this day of , 2023, by and between the City of Palm Springs, a California charter city and municipal corporation, hereinafter designated as the City, and ENGIE Services U.S. Inc., a Delaware corporation, hereinafter designated as the Contractor. City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

RECITALS
A. City owns and operates certain Facilities, including a Municipal Plant consisting of a co-generation engine and chiller system providing power and heating/cooling to various municipal buildings including the Airport, City Hall, County Building (CVEP), Corporate Yard, Fire Station No. 2, and the Police Department and Training Center, (the “Municipal Plant”).

B. On January 30, 2020, the City Council approved A8470, to operate as a PostConstruction Monitoring, Operation and Maintenance Agreement for the Municipal Plant, for a Maximum Contract Amount not to exceed $2,748,861.94.

C. On June 24, 2021, City Council approved Amendment No. 1 to amend A8470 to add $209,045 to provide maintenance and operation supervision, and monitoring services for the Building Automated System controls related to the City’s Municipal Plant and Sunrise Central Chiller, for a maximum contract amount not to exceed $2,957,906.94.

D. Cities desires to amend A8470 to add $287,345 for turnkey building automation control services to retrofit the existing Honeywell Spyder Control System with the Schneider Electric EcoStruxture Direct Digital Control System at the Palm Springs Animal Shelter, and to replace and upgrade the legacy Honeywell Carbon Monoxide monitoring and control system at the downtown parking garage, for a revised Maximum Contract Amount not to exceed $3,245,251.94.

E. Contractor desires to perform said services on the terms and conditions set forth in this Amendment.

In consideration of these promises and mutual obligations, covenants, and conditions, the Parties agree as follows:

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AGREEMENT
SECTION 1. The true and correct recitals above are incorporated by this reference herein as the basis for this Amendment No. 2.

SECTION 2. 2.01 Maximum Contract Amount. Is hereby replaced in its entirety as follows:
“2.01 Maximum Contract Amount. For the Services rendered under this Agreement, Contractor shall be compensated by City in accordance with Section 2.02,

2.10, and 2.11. Compensation for required services (inclusive of any optional services pursuant to Section 2.04 shall not exceed the maximum contract amount of $3,245,251.94 (the “Maximum Contract Amount”). The Maximum Contract Amount shall include the attendance of Contractor at all Project meetings reasonably deemed necessary by the City. Contractor shall not be entitled to any increase in the Maximum Contract Amount for attending these meetings. Contractor accepts the risk that the scope of services identified in ARTICLE 3 may be more costly and/or time-consuming than Contractor anticipates, and the Contractor shall not be entitled to additional compensation for required (and not optional) services set forth in ARTICLE 3. The maximum amount of the City’s payment obligation under this Section 2.01 is the amount specified in this Agreement. If the City’s maximum payment obligation is reached before the Contractor’s services under this Agreement are completed, Contractor shall complete the Work and City shall not be liable for payment beyond the Maximum Contract Amount, in addition to compensation for any optional services pursuant to Section 2.04.” SECTION 3. ARTICLE 3 Post-Construction Support Services. is hereby amended to incorporate Section 3.03 Palm Springs Animal Shelter Building Automation Retrofit. “Section 3.03 Palm Springs Animal Shelter Building Automation Retrofit.

Contractor to provide turnkey building automation control services to retrofit the existing Honeywell Spyder Control System with the Scheider Electric EcoStruxture Direct Digital Control System at the Palm Springs Animal Shelter, in accordance with Contractor’s proposal dated November 15, 2023, Attachment A.”
SECTION 4. ARTICLE 3 Post-Construction Support Services. is hereby amended to incorporate Section 3.04 Belardo Parking Garage Upgrade. “Section 3.04 Belardo Parking Garage Upgrade. Contractor to replace and upgrade the legacy Honeywell Carbon Monoxide monitoring and control system at the Belardo Parking Garage, in accordance with Contractor’s proposal date November 15, 2023, Attachment B.”
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SECTION 5. Full forces and Effect. All terms, conditions, and provisions of the Contract Services Agreement A8470, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment No. 2 and any provision of the Contract Services Agreement A8470, the provisions of this Amendment No. 2 shall in all respects govern and control.

SECTION 6. The persons executing this Amendment No. 2 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said Party is bound.

Except as specifically amended by this Amendment No. 2, all terms and provisions of Agreement No. A8470 remain in full force and effect. [SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE TO AMENDMENT NO. 2 (A8470) BY AND BETWEEN THE CITY OF PALM SPRINGS AND ENGIE SERVICES U.S. INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By:___________________________ By:____________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:

CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _12/14/2023______ Item No.

APPROVED AS TO FORM: ATTEST:

By: ___________________________ By:

City Attorney City Clerk
APPROVED:

By: _______________________________ Date:

City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E 1/11/2024 1/17/2024 Vice President and General Manager CFO, Treasurer and Secretary Christina McCormick 12/21/2023 Senior Counsel DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 1/21/2024

1.I.

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~ DocuSigned by:
~t~~~
r-:DocuSigned by:
~~0~4~

ATTACHMENT A
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DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 88
Engie Services U.S., Inc. 500 12" Street, Surte 300
Oakrand CA 94607
November 15, 2023
Lauri Aylaian
Rerired Amwiram
Crty ,of Palm Springs
425 N Civic Drive
Palm Springs, CA 92262
760-323-8170 office
760-322-5581 fax
City of Palm Springs Animal Center Building Automation Retrofit Dear Ms. Aylaian:
eNGie
Engie Services U.S. Inc would like to thank you for the opportunity to propose the installation of Schneider Electric Building Automaton controls. This proposal is for turnkey building automation control services to retrofit the existing Honeywell Spyder Control System with the Schneider Electric EcoStruxture Direct Digital Control System at the City of Palm Springs Animal Care Facaity.

Our services will include labor and materials to retrofit and replace the existing Honeywell Spyder system pou1t for point with a Schneider Electric EcoStruxure system and bring the system into the City of Palm Springs Enterprise Schneider Electric EcoStruxure Building Automation System.

Please review the below details, and other pertinent terms and conditions and let me know if you have any a dditional questions.

Thank you for the opportunity!
Pi;c 1 o.i9
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 89
eNGie
BID DOCUMENTS:

1. City Of Palm Springs Animal Care Facility - AS-BUil TS dated 11 .05.10.

2. DWGS. 210-13001, 210-13003 - 210-13004. 210-13006 - 210-13017 PROJECT SCOPE OF WORK:

Network Infrastructure
Provide and install (1) One Schneider Electric AS-P complete with power supply and base inside the existing cabinet wit h the following:
• HTML5 Embedded Web Server Controller with 4GB of memory. • DC Power Supply.
• (2ea) Onboard BACnet MSTP Bus's (127 nodes X 2 bus's= 254 devices). • (1ea) Onboard LonWorl<s Bus (64 Nodes).
• (1ea) Modbus RTU Bus (124 nodes).
• 24vac power supply.
• 120VAC conduit and wiring is by others (We will Reuse the existing cabinets • power)
• All IT interfacing, start-up, and commissioning.
• Integration to the existing City of Palm Springs Enterprise Networl<.

Heating Hot Water System
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devices to retrofit the existing control panel point for point. Specifically:
(1) One Schneider Electric MPC-24 IP SmartX Controller
i. 4 UIOc, 4 Forni A Relays, 16 UIOb
Point Tv~ Clas.s Device
Boiler 1 s,rvv11 Temo lnout Analm Existirv, lnvnersion Sensor Boiler 2 S•-• Temo lnout Analm Existi...,.. lrrvnersion Senser 121 HWS L= Temo lnout Analm Existirv, lnvnersion Sensor OSA Temo Sensor lnout Analm Existi...,.. OSA Temo Sensor OSA Humi<I· Sensor lnout Anal Existi OSA Hmd Sensor
Boiler B-1 Enable OU= • Diartal Existirv, Control Relav HWP-1 Enable ou~ • 0iartal Existi...,.. Control Relav
Boiler B-1 Serrviint lnout Analm Existirv, Orv Contact
HWP-1 s-Cootrol lnout Analm Existi...,.. Orv Contact
BOILER B-1 Alam, OU Oiattal Existi Dov Cootact
BOILER B-2 Status OU= • Diartal Existirv, Orv Contact
HWP-1 Status ou~ • 0iartal Existi...,.. Orv Contact
Boiler B-2 Enable OU= • Diartal Existirv, Control Relav HWP-2 Enable OU= • Diartal Existirv, Control Relav
Boiler B-2 5er ....... int ou~ • Analm Existi...,.. Orv Contact P~;c, l of 9
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eNGie
HWP-2 Speed Control Ootpot Analog Existing Dry Contlct
Boiler B-2 Alarm lnout Diattal Existi™' Orv Contact
Boiler B-2 Status tnout Diottal Exi~"..,.. Orv Contact
AC-1 (Typical of 1)
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devic,es to retrofit the existing control panel point for point. Specifically :
(1) One Schneider Electric MPC-36 IP SmartX Controller
i. 8 UIOc, 8 Forni A Relays, 20 UIOb
Point Type Class Dev.ce
SAT Sensor lnout Analoo Existi Duct Sensor
RAT Sensor tnout Analoa Existi™' Duct Sensor
RAH Sensor tnout Analoo Existi~ Duct Sensor
s C02Sen lnout Analoo Existi Sensor
Suo. Fan En. rnnut Diaital New Cl~. Retav
Coal 1 Enable ••nut Diaital New ru. Retav
Coal 2 Enable rnnut Diaital New Cl~. Retav
Pwr. Ex. Enable ••nut Diaital New ru. Retav
EF-2 Enable ut Oiaital Existi ~ . Retav
HWVal !Clsd.l rnnut Diaital Exis. lmr. Tern. Sen.

HW Val ll 1n0n) ••nut Diaital Exis. lmr. Tern. Sen.

Ee. Dam. Pos. rnnut Analoa Existi™' Orv Cortact
Pwr. Ex S= ed rnnut Analoa Existi™' Orv Cortact
Como. 1 s,_,.,., ••nut Analoo Existi~ Orv Cortact
Suo. Fan Stab.ls tnout Diaital Existi™' Current rnv
Pwr. Ex. Slab.ls tnout Diaital Existi...,.. Current ..,,., EF-2 Stab.ls Input Digital Existing Current Rly
Bid. Pressure tnout Oiaital Existi™' DP Sensor
AC 2 (Typical of 1)
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devic,es to retrofit the existing control panel point for point. Specifically :
(1) One Schneider Electric MPC-24 IP SmartX Controller
i. 4 UIOc, 4 Forni A Relays, 16 UIOb
Point T=e Class Device
Suo. Fan En. ••nut Diaital New ru. Retav
Coal 1 Enable ut Oiaital New ru. Retav
Coal 2 Enable rnnut Diaital New Cl~. Retav
EF-1 Enable ••nut Diaital Existi~ Ctr1. Relav
SUD. Fan Srv>F>n rnnut Analoa Existi™' Orv Cortact
Pwr. Ex. Speed Output Analog Existing Dry COrlacl
COmo. 1 S l ut Analoo Existi Dov COrlacl
Suo. Fan Stab.ls tnout Diaital Existi™' Current N
Pwr. Ex. Slab.ls tnout Diaital Existi...,.. Current .,
EF-1 Status tnout Diaital Existi™' Current N
SAT Sensor tnout Analoa Existi™' Duct Sensor
RAT Sensor tnout Analoo Existi...,.. Duct Sensor
Pi;c, 3 o59
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 91
eNGie
RAH Sensor Input Analog Existing Duct Sensor
Duct Pressure lnout Anall'Vl Existirv, DP Sensor
Bid. Pressure lnout Anal,..,., Existi~ DP Sensor
AC 3 (Typical of 1)
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devices to retrofit the existing control panel point for point. Specifically:
(1) One Schneider Electric MPC-24 IP SmartX Controller
i. 4 UIOc, 4 Form A Relays, 16 UIOb
Point Type Closs Device
Cool 1 Enable • •nut Oiaital New Ct~. Relav
Cool 2 Enable n.•nut Oioital New ru. Relav
Ee. Dam. Pos. Outout Anall'Vl Existirv, Orv Cortact
Como. 1 Srv>F>n • •nut Anall'Vl Existirv, Orv Cortact
SAT Sensor lnout Anal,..,., Existi~ Duct Sensor
RAT Sensor lnout Anall'Vl Existirv, Duct Sensor
RAH Sensor lnout Anal,..,., Existi~ Duct Sensor
Suo. Fan En. Outout Diaital Existirv, Ctr1. Relav
Suo. Fan Srv>F>n • •nut Anall'Vl Existirv, Orv Cortact
Pwr. Ex. snAA.1'1. n.•nut Anal,..,., Existi~ Orv Cortact Suo. Fan Stab.ls lnout Diaital Existirv, Current rnv
Pwr. Ex. Stab.ls lnout Oioital Existi~ Current ..,,.,
Bid. Pressure lnout Anal Existi DP Sensor
Duct Pressure lnout Anall'Vl Existirv, DP Sensor
AC 4 (Typical of 1)
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devices to retrofit the existing control panel point for point. Specifically:
(1) One Schneider Electric MPC-36 IP SmartX Controller
i. 8 UIOc, 8 Form A Relays, 20 UIOb
Point T'~e Closs Device
Cool 1 Enable Outout Diaital New Ct~. Relav
Cool 2 Enable '"nut Oiaital New Ct~. Relav
Ee. Dam. Pos. ••nut Anal,..,., Existi~ Orv Cortact
Como. 1 Srv>F>n '"nut Anall'Vl Existirv, Orv Cortact
SAT Sensor lnout Anal,..,., Existi~ Duct Sensor
RAT Sensor lnout Anal Existi Duct Sensor
RAH Sensor lnout Anall'Vl Existirv, Duct Sensor
Suo. Fan En. n.•nut Oioital New ru. Relav
Pwr. Ex. Enable Outout Diaital New Ct~. Relav
EF-3 Enable Output Digital Existing~- Relay
EF-4 Enable ut Oioital Existi ~ . Relav
EF-5 Enable '"nut Diaital Existirv, Ctr1. Relav
Suo. Fan S,_,.,., ••nut Anal,..,., Existi~ Orv Cortact
Pwr. Ex. Sl'lF¥"0 '"nut Anall'Vl Existirv, Orv Cortact
Suo. Fan Stab.ls lnout Oiaital Existirv, Current rnv
Pwr. Ex. Stab.ls lnout Oioital Existi~ Current ..,,.,
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 92
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EF-3 Status Input Digital Existing Current RJy
EF-4 Status lnout Oiaital Existi Current
Bid. Pressure lnout Analtv1 Existi™' DP Sensor
Duct Pressure lnout Anal"'"' Existi:...,.. DP Sensor
EF-5 Status lnout Diaital Existi™' Current rnv
AC s (Typical of 1)
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devices to retrofit the existing control panel point for point. Specifically:
(1) One Schneider Electric MPC-24 IP SmartX Controller
i. 4 UIOc, 4 Forni A Relays, 16 UIOb
Point T=e Class Device
Suo. Fan En. Outout Diaital New Ct~. Retav
Cool 1 Enable ( • •nut Diaital New Ct~. Retav
Cool 2 Enable Output Digital New Ct~. Relay
EF-6 Enable ut Oiaital New Ct~. Retav
Suo. Fan Srv>F>n rnnut Analtv1 Existi™' Orv Contact
EF-6S- ••nut Anal"'"' Existi:~ Orv Contact
Como. 1 Srv>F>n rnnut Analtv1 Existi:™' Orv Contact
Sup. Fan Stab.ls Input Digital Existing Current RJy
EF-6 Status lnout Oiaital Existi Current
SAT Sensor lnout Anal Existi Duct Sensor
Bid. Pressure lnout Analtv1 Existi:™' DP Sensor
Duct Pressure lnout Anall'Vl Existi™' DP Sensor
AC 6 (Typical of 1)
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devices to retrofit the existing control panel point for point. Specifically:
(1) One Schneider Electric MPC-24 IP SmartX Controller
i. 4 UIOc, 4 Forni A Relays, 16 UIOb
Point T•~e Class Device
Suo. Fan En. rnnut Diaital New Ct~. Retav
Cool 1 Enable ••nut Diaital New Ct~. Retav
Cool 2 Enable ut Oiaital New Ct~. Retav
EF-9 Enable rnnut Diaital New Ct~. Retav
Suo. Fan S,_,.,., ••nut Anal"'"' Existi:~ Orv Contact
EF-9S~ rnnut Analtv1 Existi™' Orv Contact
Comp. 1 Speed Output Analog Existing Dry Corlact
Suo. Fan Status lnout Oiaital Existi Current
EF-9 Status lnout Diaital Existi™' Current rnv
SAT Sensor lnout Anal"'"' Existi:~ Duct Sensor
Bid. Pressure Input Analog Existing DP Sensor
Duct Pressure Input Analog Existing DP Sensor
Pi;c,S o59
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 93
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AC 7 (Typical of 1)
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devices to retrofit the existing control panel point for point. Specifically:
(1) One Schneider Electric MPC-24 IP SmartX Controller
i. 4 UIOc, 4 Forni A Relays, 16 UIOb
Point T= e Class Device
SUD. Fan En. ..nut Diaital New Ct~.Relav
Cool 1 Enable rnnut Diaital New Ct~. Retav
Cool 2 Enable ••nut Diaital New Ct~. Retav
EF-7 Enable ut Oiaital New Ct~. Retav
Suo. Fan Srv>F>n rnnut Analoo Existirv, Orv Contact
EF-7S- ••nut Analoo Existi~ Orv Cortact
Como. 1 Srv>F>n rnnut Analoo Existirv, Orv Contact
SUD. Fan Stab.ls lnout Oiaital Existirv, Current rnu
EF-7 Status lnDut Diaital Existi~ Current ..,,.,
SAT Sensor lnout Analoo Existirv, Duct Sensor
Bid. Pressure lnDut Analoo Existi~ DP Sensor
Duct Pressure Input Analog Existing DP Sensor
VAV Box with Hot Water Reheat (Typical of 17)
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devices to retrofit the existing control panel point for point. Specifically:
(17) Seventeen Schneider Electric MPV-7 IP SmartX Controller i. 3UI, 3 00 Tliac, 1 AO
( 17) Seventeen Schneider Electric SmartX Temperature Sensor wrth Base Point T= e Class Device
OAT Sensor lnout Analnn Existing Duct Sensor
Space Sensor Input Analog New Smart)( Space Se<,
VAV Box with Hot Water Reheat (Typical of 31)
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devices to retrofit the existing control panel point for point. Specifically:
(31) Thirty--0ne Schneider Electric MPV-7 IP SmartX Controller i. 3UI, 3 00 Tliac, 1 AO
Point Type Class Device
OAT Sensor lnout Analnn Existing Duct Sensor
sn.•ce Sensor lnout Analnn Existing SS Space Sensor
VAV Box with Hot Water Reheat (Typical of 1)
Pa;c,6059
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 94
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Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devices to retrofit the existing control panel point for point. Specifically:
(1) One Schneider Electric MPV-7 IP SmartX Controller
i. 3UI, 3 0 0 Triac, 1 AO
( 1) One Schneider Electric SmartX Temperature Sensor with Base Point Type Class Device
OAT Sensor Input Analog Existing Duct Sensor
Freezer Temp Input Digital Existing Sensor
<:noce Sensor lnout Anal~ New SmortX Space Se<,
VAV Box with Hot Water Reheat (Typical of 1)
Provide and install Schneider Electric EcoStruxure equipment and required control/sensing devices to retrofit the existing control panel point for point. Specifically:
(1) One Schneider Electric MPV-7 IP SmartX Controller
i. 3UI, 3 0 0 Triac, 1 AO
Point T=e Class Device
OAT Sensor Input Analog Existing Duct Sensor
HWDPT Input Digital Existing Sensor
=•ce Sensor lnout Analnn Existing SS Space Sensor
Misc. Space Sensors (4) (IT Room I Phone Room / Maint. & Recycling Room) Room Temperature Sensors
Exhaust Fans
Exhaust fan #6 interlocked with AC #5
Exhaust fan #7 interlocked with AC #7
Exhaust fan #9 interlocked with AC #6
Professional Services:

Provision of the following professional services:
• Project Management
• Installation
• Programming
• Graphics
• Start-up/Checkout
P~;c, 7 of 9
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 95
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Cost Estimate:
$ 186,622.00 (includes all applicable taxes)
Payment to ENGIE Services U.S., Inc. is not contingent on Customer's receipt of any insurance proceeds and will be invoiced by ENGIE Services U.S. Inc. to Customer in a lump sum upon the completion of the work under this Agreement. Payment due NET 30 upon receipt of invoice.

Exclusions
• Premium n me or Over Time, unless agreed upon
• Work on Nights or Weekends
Acceptance and Notice to Proceed
IN WITNESS WHEREOF, and intending to be
legally bound, the Parties hereto subscribe their
names to this Agreement by their duly authorized
officers as of the date first set forth above. City of Palm Springs:

ENGIE SERVICES U.S., Inc.:

By: ______ _ Date: --- By: __________ Date: __ _
Name: Edward Jakimzak Name: Lauri Aylaian
TIiie: Director, Reporting & Optimization Trtle: Retired Annuitant Pa;c, S o59

ATTACHMENT B
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 96
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 97
Engie Services U.S., Inc.
500 12" Street, Surte 300
Oakland CA 94607
November 15, 2023
Lauri Aylaian
Rerired Annuiranr
Crty of Palm Springs
425 N Civic Drive
Palm Springs, CA 92262
760-323-8170 office
760-322-5581 fax
RE: Parking Garage Upgrade
Dear Ms. Aylaian:
eNGie
Thank you for the opportunity to provide you with a quote to replace and upgrade the legacy Honeywell Carbon
Monoxide monitoring and control system at the above referenced location. we are pleased to propose our •scope of Work" and 'Clarif ications· as detailed here-in-after, based on the following mechanical plans and spec,ifications as follows:
> Based on the ' Bid Set" drawings of 3-21-14. Sheets M000, M00l. Ml00, M200, M201, M300, M400, M401, M600, M700, MD200.
, Mechanical spec,ifications on sheet Ml 00
, Current National Electrical Code requirements
, No other plans, specifications, or addenda are acknowledged or received.

Ple ase review the be low details, and othe r pertinent te rms and conditions and let me know if you have any other questions.

Thank you for the opportunity!
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 98
Director, Reporting & Optimization
M. 714.482.5182
[email protected]
Scope of Work:

Garage CO Monitoring and Control: (1 Unit)
Provide and install the following:
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• PolyGard2 Multi-Point Digital Gas Detection panel, DC power supply, and expansion module with BACnet IP communications to replace the legacy main control panel and all CO sensors
• (16) Addressable Digital Gas Transmitter
• (14) Digital Gas Sensor and Control Module
• (2) Wall mounted combination strobe/horn
• (15) Exhaust Fan Command
• (7) Supply Fan Command
• Replacement of all non-compliant conduit and wiring with NEC approved materials and installation
• All IT interfacing, programming, factory approved startup, graphics, and commissioning • Integration to the existing City of Palm Springs Enterprise Server Network Connection, (1 Unit)
• HTML5 Embedded Web Server Controller with 4GB of m emory. • DC Power Supply.
• (2ea) Onboard BACnet MSTP Bus's (127 nodes X 2 bus's = 254 devices). • 24vac power supply.
• UL listed metal enc,losure with door.
• All low voltage conduit and w ire for complete installation. • All IT interfacing, startup, graphics, and commissioning • Integration to the existing City of Palm Springs Enterprise Server DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 99
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CLARIFICATIONS
A. Costs associated with Filing Fees. Permits, Performance Bond, or Liquidated damages are additional
charges
B. Sales Tax is included as it pertains to Gapital Improvement. unless a Tax-Exempt Certificate is issued
before billing begins
C. ENGIE will provide and install all necessary conduit and wiring. Existing conduits will be reused where possible.

Plenum cable will be used where allowed by NEC.

D. IP network connection and addressing is provided and installed by the owner.

E. Includes a two-year materials and labor warranty.

F. All work will be done during Normal Working Hours. Overtime will be billed at our standard OT rate.

Exclusions
A. Interface; service; replacement firmware or software upgrades; reprogramming, or graphics modification of any existing BMS / DDC system B. Providing or installing BACnet™ compliant interface cards, programming and required commissioning to upgrade specified, existing non-BACnet™ equipment to communicate with new BACnet™ BMS
C. Furnishing, mounting, or wiring the following:

1. DDCcontrols for systems not listed within this proposal

2. Controls for temporary Heating and Cooling

3. Rre Alarm and Smoke Control Systems. as follows:
a. FAS Panel; smoke detectors; installation, wiring and hard-wired fan inte~ocks b. Smoke Purge System and required power & operational wiring c. Stair Pressurization System and required power & operational wiring d. FSDs. SMK dampers. their actuators and required power & operational wiring e. Elevator Hostway & Stairwell shaft MDs or FSDs, their actuators & wiring

4. VFDs, Motor starters. disconnects and fuses

5. Refrigerant Monitoring panel, installation of their sniffers/sensors. and all hardwired interlocks to Chiller

6. Controls for HVAC, Plumbing or Electrical equipment furnished by others. but not identified on the mechanical plans or in the BMS specifications as being part of BMSscope
D. Furnishing or installing the following:

1. Conduit, back boxes, supports
DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 100

2. Line voltage wiring

3. Exhaust Fan

4. All peripheral sensors
E. Repair, service, or calibration of the following existing equipment:

1. Existing zone dampers
F. Labor for the following:

1. Demolttion; Excavation; Asbestos Abatement

2. Core-drilling; roof penetrations; cutting, patching, painting

3. Air and Water Balancing

4. Temporary and/ or stand-by labor
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5. Repair, service, calibration, upgrade, troubleshooting or start-up of the mechanical HVAC systems

6. Start-up of 3'' partY equipment {provided by respective supplier)

7. Assistance for a 3'" partY Commissioning Agent. If Commissioning Agent assistance is required, we will provide an Add price to the Quoted price, based upon the hours requested

8. Service and/or Preventative Maintenance Contract (will be Quoted as project nears completion).

Pricing:
$100,723.00 (includes all applicable taxes)
Payment to ENGIE Services U.S., Inc. is not contingent on Customer's receipt of any insurance proceeds and will be invoiced by ENGIE Services U.S. Inc. to Customer in a lump sum upon the completion of the work under this Agreement. Payment due NET 30 upon receipt of invoice.

DocuSign Envelope ID: 614669B4-26E1-41FD-A72D-77D71623899E DocuSign Envelope ID: 93DE8A82-C958-4859-A6A8-47A48D6F2F54 Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 101
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A. Acceptance and Notice to Proceed
IN WITNESS WHEREOF, and intending to be
legally bound, the Parties hereto subscribe their
names to this Agreement by their duly authorized
officers as of the date first set forth above.

ENGIE SERVICES U.S., Inc.:

By: ______ _ Date: __ _
Name: Edward Jakimzak
Title: Director, Reporting & Optimization
City of Palm Springs:

By: __________ Date: __ _
Name: Lauri Aylaian
Title: Retired Annuitant

ATTACHMENT F

Item 1L - Page 102
AMENDMENT NO. 3 TO POST-CONTRACT SERVICES AGREEMENT NO. A8470

BETWEEN THE CITY OF PALM SPRINGS AND
ENGIE U.S. SERVICES, INC.

This Amendment No. 3 to the Contract Services Agreement (A8470), (“Amendment No. 3”), is made and entered into this day of , 2024, by and between the City of Palm Springs, a California charter city and municipal corporation, hereinafter designated as the City, and ENGIE Services U.S. Inc., a Delaware corporation, hereinafter designated as the Contractor. City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

D. On December 14, 2023, City Council approved Amendment No. 2 to amend A8470 to add $287,345 for building automation control services to retrofit the existing Honeywell Spyder Control System with the Schneider Electric EcoStruxture Direct Digital Control System at the Palm Springs Animal Shelter, and to replace and upgrade the legacy Honeywell Carbon Monoxide monitoring and control system at the downtown parking garage, for a revised Maximum Contract Amount not to exceed $3,245,251.94.

E. Cities desires to amend A8470 to add $61,895 for modifications necessary to complete the retrofit at the Palm Springs Animal Shelter such as replacement of defective devises, and for air balancing including 50 VAV boxes, 7 AC units, all supply and exhaust diffusers, and generation of NEBB Certified air balance report, for a Maximum Contract Amount not to exceed $3,307,146.94.

F. Contractor desires to perform said services on the terms and conditions set forth in this Amendment.

DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B 25th April
Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 103
In consideration of these promises and mutual obligations, covenants, and conditions, the Parties agree as follows:

AGREEMENT
SECTION 1. The true and correct recitals above are incorporated by this reference herein as the basis for this Amendment No. 3.

2.10, and 2.11. Compensation for required services (inclusive of any optional services pursuant to Section 2.04 shall not exceed the maximum contract amount of $3,307,146.94 (the “Maximum Contract Amount”). The Maximum Contract Amount shall include the attendance of Contractor at all Project meetings reasonably deemed necessary by the City. Contractor shall not be entitled to any increase in the Maximum Contract Amount for attending these meetings. Contractor accepts the risk that the scope of services identified in ARTICLE 3 may be more costly and/or time-consuming than Contractor anticipates, and the Contractor shall not be entitled to additional compensation for required (and not optional) services set forth in ARTICLE 3. The maximum amount of the City’s payment obligation under this Section 2.01 is the amount specified in this Agreement. If the City’s maximum payment obligation is reached before the Contractor’s services under this Agreement are completed, Contractor shall complete the Work and City shall not be liable for payment beyond the Maximum Contract Amount, in addition to compensation for any optional services pursuant to Section 2.04.” SECTION 3. 3.03 Palm Springs Animal Shelter Building Automation Retrofit. Is hereby amended to incorporate Contractor’s proposals dated March 29, 2024, Attachment “A”.

SECTION 4. Full forces and Effect. All terms, conditions, and provisions of the Contract Services Agreement A8470, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment No. 3 and any provision of the Contract Services Agreement A8470, the provisions of this Amendment No. 3 shall in all respects govern and control.

SECTION 5. The persons executing this Amendment No. 3 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this Amendment No. 3, such party is formally bound to the provisions of this DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 104
Amendment No. 3, and (iv) the entering into this Amendment No. 3 does not violate any provision of any other agreement to which said Party is bound.

Except as specifically amended by this Amendment No. 3, all terms and provisions of Agreement No. A8470 remain in full force and effect. [SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 105
SIGNATURE PAGE TO AMENDMENT NO. 3 (A8470) BY AND BETWEEN THE CITY OF PALM SPRINGS AND ENGIE SERVICES U.S. INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By:___________________________ By:____________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:

CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _N/A______ Item No. N/A
APPROVED AS TO FORM: ATTEST:

By: ___________________________ By:

City Attorney City Clerk
APPROVED:

By: _______________________________ Date:

City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB Christina McCormick 4/15/2024 Senior Counsel 4/23/2024 CFO, Treasurer and Secretary 4/18/2024 Vice President and General Manager DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B 4/25/2024
Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 106
~ DocuSigned by:
~3C~~~
reDocuSigned by:
~Jo., pvu_, 5488B08BOEBE4BE ...

ATTACHMENT A

DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 107
DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 108
Engie Services U.S., Inc.
500 12"' Street Suite 300
Oakland CA 94607
March 29, 2024
David McAbee
Direcror of Public Works
City of Palm Springs
425 N Civic Drive
Palm Springs, CA 92262
760-323-8170 office
760-322-5581 fax
RE: Animal Shelter Change Order Request 2
Dear Mr. McAbee
eNGie
The following proposal is to replace the defective devices found during the installation of the control system upgrade at the facility. Engie will provide programming, calibration, and graphics integration into BAS system.

Please review the below details, and other pertinent terms and conditions and let me know if you have any additional que stions.

Thank you for the opportunity!
Director, Reporting & Optimization
M. 714.482.5182
[email protected]
DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 109
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Scope of Work:
• Replacement of the following
o (4) Return Duct Humidity sensors
o (1) Return DuctTemperature sensor
o (1) Outside Air Damper Actuator
o (7) Static Pressure transducers
Provide the following:
• Installation, wiring, termination, and commissioning of the field devices • Normal Business Hours
Cost Estimate:
$10,126.00 (includes a ll applicable taxes)
Payment to ENGIE Se rvices U.S., Inc. is not contingent on Customer's re ce ipt of a ny insurance proceeds and will be invoiced by ENGIE Se rvices U.S. Inc. to Customer in a lump sum upon the completion of the work under this Agreement. Payment due NET 30 upon re ce ipt of invoice.

A. Exclusions
B. Furnishing, mounting, or wiring the following:
a. DOC controls for systems not listed within t his proposal b. Controls for temporary Heating and Cooling
c. Fire Alarm and Smoke Control Systems
d. VF Os, Motor starters, disconnects and fuses
e. Controls for HVAC. Plumbing or Electrical equipment furni shed by others, but not identified on the mechanical plans or in the BMS specifications as being part of BMS scope
C. Furnishing or installing the following:
a. Conduit. back boxes, suppons not listed within this proposal b. Line voltage wiing
c. Any peripheral sensors
DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 110
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D. Labor for the following:
a. Demolition; Excavation; Asbestos Abatement
b. Core-drilling; roof penetrati:ms; cutting, patching, painting c. Temporary and/or stand-by labor
d. Repair, service. calibration, upgrade, troubleshooting or stan 4 up of the mechanical HVAC systems not listed within t his proposal
e. Start~ p of 3"' party ec,.iipment (provided by respective supS:,ier) f. Assistance for a 3"'partv Commissioning Agent. tf Commissioning Agent assistance is required, we will provide an Add price to the quoted price, based upon the hours requested g. Service and/ or Preventative Maintenance Contract (will be quoted as project nears completion).

DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 111
Engie Services U.S., Inc.
500 12~ Street, Surte 300
Oakland CA 94607
March 29, 2024
David McAbee
Director of Public Works
City of Palm Springs
425 N Civic Drive
Palm Sprtngs, CA 92262
760-323-8170 office
760-322-5581 fax
RE: Animal Care Building Air Balancing
Dear Mr. McAbee
eNG,e
The following proposal is for the Balancing of the air system at the Animal care facility Please review the below details, and other pertinent terms and conditions and let me know if you have any additional questions.

Thank you for the opportunity'
Director, Reporting & Optimization
M. 714.482.5182
[email protected]
DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 112
eNGie
Scope of Work:

This balancing will b e executed based on the Me1Tick & Associates as-built mechanical plans dated 8/3/10
(pages Ml .0 and M2.1).

Provide the following:
• Air Balan ce of the following:
o S0 VAVBoxes
o 7 AC Units
o All associated supply and exhaust diffusers
o Generation of NEBB Certified Air Balance Report
• Normal Working Hours
Cost Estimate:

Air Balancing: $51,769.00
Payment to ENGIE Se rvices U.S., Inc. is not contingent on Customer's re ceipt of a ny insurance proceeds and will be invoiced by ENGIE Services U.S. Inc. to Customer in a lump sum upon the completion of the work under this Agreement. Payment due NET 30 upon re ce ipt of invoice.

A. Exclusions
B. Furnishing, mounting, or wiring the following:
a. DOC controls for systems not listed within this proposal b. Controls for temporary Heating and Cooling
c. Fire Alarm and Smoke Control Systems
d. VFDs, Motor starters. disconnects and fuses
e. Controls for HVAC. Plumbing or Elearical equipment furnished by others, but not identified on t he mechanical plans or in the BMS specifications as being pa.rt of BMS scope
DocuSign Envelope ID: 575D2357-9DEF-457E-B4C5-0431CAAF99BB DocuSign Envelope ID: 700A8BA1-08B1-43BA-A3CA-607F51DCDC7B Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 113
eNGie
C. Furnishing or installing the following:
a. Conduit, back boxes, supporu not listed within this proposal b. Line voltage wiri~
c. Any peripheral sensors
D. Labor for the following:
a. Demolition; Excavation; Asbestos Abatement
b. Cor~ rilJing; roof penetrations; cutting, patching, painting c. Temporary and/orstand-bylabor
d. Repair, service. calibration. upgrade, troubleshootilg or stan '-'P of the mechanical HVAC systems not listed with in th is p ro posal
e. Stan "'p of 3RI party equipment (provided by respeaive supplier) f. Assistance for a 3tc1 party Commissioning Agent. If Commissioning Agent assistance is requl'"ed, we will provide an Add price to the quoted price, based upon t he hours requested g. Service and/or Preventative Maintenance Contract (wiU be quoted as project nears completio n).

ATTACHMENT G
Item 1L - Page 114
AMENDMENT NO. 4 TO POST-CONTRACT SERVICES AGREEMENT NO. A8470

BETWEEN THE CITY OF PALM SPRINGS AND
ENGIE U.S. SERVICES, INC.

This Amendment No. 4 to the Contract Services Agreement (A8470), (“Amendment No. 4”), is made and entered into this 22nd day of July 2024, by and between the City of Palm Springs, a California charter city and municipal corporation, hereinafter designated as the City, and ENGIE Services U.S. Inc., a Delaware corporation, hereinafter designated as the Contractor. City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

E. On April 25, 2024, Parties entered into Amendment No. 3 to add $61,895 for modifications necessary to complete the retrofit at the Palm Springs Animal Shelter such as replacement of defective devises, and for air balancing including 50 VAV boxes, 7 AC units, all supply and exhaust diffusers, and generation of NEBB Certified air balance report, for a Maximum Contract Amount not to exceed $3,307,146.94.

F. City desires to amend A8470 to add $13,059 to deploy the Coppertree Subscription at our facility, to assist technicians track and understand the operations and Docusign Envelope ID: 73B9A696-1296-4C22-A40A-F844B75838AC Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 115
performance of the mechanical systems, for a revised Maximum Contract Amount not to exceed $3,320,205.94.

G. Contractor desires to perform said services on the terms and conditions set forth in this Amendment.

In consideration of these promises and mutual obligations, covenants, and conditions, the Parties agree as follows:

AGREEMENT
SECTION 1. The true and correct recitals above are incorporated by this reference herein as the basis for this Amendment No. 4.

2.10, and 2.11. Compensation for required services (inclusive of any optional services pursuant to Section 2.04 shall not exceed the maximum contract amount of $3,320,205.94 (the “Maximum Contract Amount”). The Maximum Contract Amount shall include the attendance of Contractor at all Project meetings reasonably deemed necessary by the City. Contractor shall not be entitled to any increase in the Maximum Contract Amount for attending these meetings. Contractor accepts the risk that the scope of services identified in ARTICLE 3 may be more costly and/or time-consuming than Contractor anticipates, and the Contractor shall not be entitled to additional compensation for required (and not optional) services set forth in ARTICLE 3. The maximum amount of the City’s payment obligation under this Section 2.01 is the amount specified in this Agreement. If the City’s maximum payment obligation is reached before the Contractor’s services under this Agreement are completed, Contractor shall complete the Work and City shall not be liable for payment beyond the Maximum Contract Amount, in addition to compensation for any optional services pursuant to Section 2.04.” SECTION 3. 3.02 (d) Engine Control System Operation and Maintenance (PLC) Is hereby amended to include deployment and use to the Coppertree Subscription, as outline in Contractors proposal included as Attachment A.

SECTION 4. Full forces and Effect. All terms, conditions, and provisions of the Contract Services Agreement A8470, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment No. 4 and any provision of the Contract Services Agreement A8470, the provisions of this Amendment No. 4 shall in all respects govern and control.

Docusign Envelope ID: 73B9A696-1296-4C22-A40A-F844B75838AC Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 116
SECTION 5. The persons executing this Amendment No. 4 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 4 on behalf of said party, (iii) by so executing this Amendment No. 4, such party is formally bound to the provisions of this Amendment No. 4, and (iv) the entering into this Amendment No. 4 does not violate any provision of any other agreement to which said Party is bound.

Except as specifically amended by this Amendment No. 4, all terms and provisions of Agreement No. A8470 remain in full force and effect. [SIGNATURES ON FOLLOWING PAGE]
Docusign Envelope ID: 73B9A696-1296-4C22-A40A-F844B75838AC Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 117
SIGNATURE PAGE TO AMENDMENT NO. 4 (A8470) BY AND BETWEEN THE CITY OF PALM SPRINGS AND ENGIE SERVICES U.S. INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By:___________________________ By:____________________________________ Signature Signature
(2nd signature required for Corporations)
Date: 8/7/2024 Date:

CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _N/A______ Item No. N/A
APPROVED AS TO FORM: ATTEST:

By: ___________________________ By:

City Attorney City Clerk
APPROVED:

By: _______________________________ Date:

City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Docusign Envelope ID: 73B9A696-1296-4C22-A40A-F844B75838AC Christina McCormick
Senior Counsel
8/12/2024
President
8/13/2024
Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 8/15/2024
Item 1L - Page 118
~ DocuSigned by:
3C~~~
~ DocuSigned by:
~ :B0042485 ...
reDocuSigned by:
~Jo., pvu_, U 6 8B99B9EDE4BE ...

ATTACHMENT A

Docusign Envelope ID: 73B9A696-1296-4C22-A40A-F844B75838AC Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 119
Docusign Envelope ID: 73B9A696-1296-4C22-A40A-F844B75838AC Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 120
Engie Services U.S., Inc.
500 12"' Street, Surte 300
Oakland CA 94607
June 06, 2024
David McAbee
Direccor of Public Works
City of Palm Springs
425 N Civic Drive
Palm Springs, CA 92262
760-323-8170 office
760-322-5581 fax
RE: Coppenree / Kaizen SUbscription
Dear Mr. McAbee
eNGie
The following proposal is to deploy the Coppertree Subscription at your facility. This program is used to help your technicians trade and understand the operation and performance of the mechanical systems.

Please review the below details, and other pertinent terms and conditions and let m e know if you have any additional que stions.

Thank you for the opportunityl
Director, Reporting & Optimization
M. 714.482.5182
[email protected]
Docusign Envelope ID: 73B9A696-1296-4C22-A40A-F844B75838AC Docusign Envelope ID: C187C451-73D6-403E-B675-0CE1581E58F7 Item 1L - Page 121
eNGie
Scope of Work:
• Kaizen FDD, our Fault Detection and Diagnostics platform is capable of rule-based algorithms and pattern recognition t echniques, with portfolio views, building and system-level interactive views, system performance auditing and an actionable Insight management portal. Use CopperTree's FOO capabilities to drill down to the root causes of upward trending energy consumpt ion.
• For portfolio-level reporting, executive summaries of building performance are typically sufficient. At the buildi ng-level however, more granula r detail is needed. Kaizen FDD provides system-centric reporting with fault prioritization, outcome-based system performance metrics (KPls), and an actionable Insight managem ent portal with historical activity t racking, essential features designed to em power facility management with a proactive maintenance strategy. • Kaizen Energy, our Energy Information System (EIS) platform, has portfolio-level and buildinglevel energy managem ent capabilities including powerful energy baselining, multiple resource metering and interactive views with flexible perspectives. Our sophisticated Energy Management Information System (EMIS) encompasses energy Monitoring, Targeting & Reporting with weather normalized baselining, benchmarking, and other advanced energy feature
• Training and setup of dashboards included in proposal.

Cost Estimate:
$13,059.00 (includes all applicable taxes)
Payment to ENG IE Services U.S., Inc. is not contingent on Customer's receipt of any insurance proceeds and will be invoiced by ENGIE Services U.S. Inc. to Customer in a Jump sum upon the completion of the work under this Agreement. Payment due NET 30 upon receipt of invoice.

The subscription will be renewed every year on approval by City of Palm Springs.

CITY COUNCIL STAFF REPORT
DATE: NOVEMBER 21, 2024 CONSENT CALENDAR
SUBJECT: APPROVE CONTRACT CHANGE ORDER NO. 1 WITH MATICH CORPORATION IN THE AMOUNT OF $221,392.56 FOR THE AIRPORT TAXIWAY REHABILITATION, CITY PROJECT 21-27
FROM: Scott C. Stiles, City Manager
BY: Engineering Services Department
SUMMARY:

This is a request to approve Contract Change Order No. 1 in the amount of $221,392.56 for repair work to Taxiway A. This change order addresses the cost to repair the rutting in the asphalt in Taxiway A. The Airport’s design and construction management team have reviewed and recommend approval of the change order.

RECOMMENDATION:

1. Approve Contract Change Order No. 1 in the amount of $221,392.56 to Agreement 24B209 with Matich Corporation for the Airport Taxiway Rehabilitation, City Project No. 21-27 (Project); and

2. Authorize the City Manager to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

Public Integrity Disclosure form from Matich Corporation is included as Attachment A.

BACKGROUND:

On July 9, 2024, the City Council awarded a construction contract to Matich Corporation in the amount of $7,281,225 for the Airport Taxiway Rehabilitation Project. The Project comprises a 4”-5” mill and overlay pavement rehabilitation. The rutting repair at Taxiway A was initially in the scope for the Airport Taxiway Rehabilitation Project; however, the rutting repair was removed because the Federal Aviation Administration would not reimburse Palm Springs Airport for the repair work. The rutting in Taxiway A still needs to be repaired, and so a change order has been prepared to address the required work.

Item 1LL - Page 1
City Council Staff Report
November 21, 2024 -- Page 2
Approve CCO No 1 CP 21-27
STAFF ANALYSIS:

Staff reviewed the proposed change order and coordinated with the design team and construction management team to ensure proper quality and cost. Staff is recommending approval of Contract Change Order No. 1. A copy of the change order is included as Attachment B.

ENVIRONMENTAL ASSESSMENT:

In accordance with the California Environmental Quality Act (“CEQA”) Guidelines Section 15301 “Existing Facilities”, Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of existing or former use. Therefore, Staff has determined that the Airport Taxiway Rehabilitation, City Project No. 21-27, is considered categorically exempt from CEQA.

ALIGNMENT WITH STRATEGIC PLANNING:

This Project aligns with City Council Priority 2A – Prioritize deferred maintenance.

FISCAL IMPACT:

Sufficient funds are budgeted and available in Fiscal Year 2024-25 in the Department of Aviation Capital Improvement Project Account 4167065-80000.

REVIEWED BY:

City Engineer: Joel Montalvo
Aviation Executive Director:

Deputy City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENTS:

A. Public Integrity Disclosure Form – Matich Corporation B. Contract Change Order No. 1
Item 1LL - Page 2
Attachment A
Item 1LL - Page 3
Item 1LL - Page 4

PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM

1. Name of Entity
Matich Corporation

2. Address of Entity (Principle Place of Business)
1596 Harry Sheppard Blvd, San Bernardino, CA 92408

3. Local or California Address (if different than #2)
13984 Apache Trail, Cabazon, CA 92230

4. State where Entity is Registered with Secretary of State California
If other than California, is the Entity also registered in California? • Yes • No

5. Type of Entity
M Corporation • Limited Liability Company • Partnership • Trust • Other (please soecifv)

CITY OF PALM SPRINGS - PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

AIRPORT TAXIWAY REHABILITATION
CITY PROJECT NO. 21-27
FEBRUARY 2024

Page 1 of 2 ends

Item 1LL - Page 5

PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM

1. Name of Entity
Matich Corporation

2. Address of Entity (Principle Place of Business)
1596 Harry Sheppard Blvd, San Bernardino, CA 92408

3. Local or California Address (if different than #2)
13984 Apache Trail, Cabazon, CA 92230

4. State where Entity is Registered with Secretary of State California
If other than California, is the Entity also registered in California? • Yes • No

5. Type of Entity
M Corporation • Limited Liability Company • Partnership • Trust • Other (please specify)

CITY OF PALM SPRINGS- PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

AIRPORT TAXIWAY REHABILITATION
CITY PROJECT NO. 21-27
FEBRUARY 2024

Page 1 of 2 ends

Item 1LL - Page 6
Corporate Resolution
At a meeting of the Board of Directors of MATICH CORPORATION, a California corporation duly called and held on the 15th day of October 2021, a quorum being present the following RESOLUTION was adopted:

Resolved, the Corporate Officers for Matich Corporation are:

PRESIDENT

VICE PRESIDENT & TREASURER

VICE PRESIDENT & CORPORATE SECRETEARY

VICE PRESIDENT- ESTIMATING

VICE PRESIDENT - CONSTRUCTION OPERATIONS
ROBERT M. MATICH
RANDALL S. VALADEZ
RANDALL S. VALADEZ
JASON G. JONES
JACOB 0. READE
FURTHER RESOLVED, that the above listed Corporate Officers are duly authorized to sign document (bids, contracts, etc.) as may be necessary on behalf of MATICH CORPORATION.

I, Randall S. Valadez, Secretary of MATICH CORPORATION have compared the foregoing RESOLUTION with original thereof, as it appears in the records of the Board of Directors of said company, and do so certify that the same is true and correct transcript there from, and of the whole said original RESOLUTION.

I further certify that said RESOLUTION has not been amended or revoked and is still in full force and effect.

IN WITNESS THEREOF, I hereunto set my hand as such Secretary thi th day of October 2021. 1596 HARRY SHEPPARD BLVD, SAN BERNARDINO 92408 • TELEPHONE (909) 382-7400 • FAX (909) 382·0191 www.matichcorp.com
Item 1LL - Page 7

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity EXAMPLE:

Jane Doe 50%, ABC Company, Inc.
[name of owner/investor) [percentage of beneficial interest in entity and name of entitvl
A.

Robert M. Matich 100%
[name of owner/investor] [percentage of beneficial interest in entity and name of entitvl
B.
[name of owner/investor] [percentage of beneficial interest in entity and name of entitvl
C.
[name of owner/investor] [percentage of beneficial interest in entity and name of entitvl
D.
[name of owner/investor) [percentage of beneficial interest in entity and name of entitvl
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entitvl

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Date
April 8, 2024
s, Vice President - Estimatin

PENALTIES
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.

CITY OF PALM SPRINGS - PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

AIRPORT TAXIWAY REHABILITATION
CITY PROJECT NO. 21 -27
FEBRUARY 2024

Page 2 of 2 ends

Attachment B
Item 1LL - Page 8

Page 1 of 2 ends

CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER NO. 1
CP 21-27 Airport Taxiway Rehabilitation Project
Contractor: Matich, Corp. Date: November 4, 2024

CONTRACT CHANGE ORDER SUMMARY
Thislump sum Contract Change Order No. 1 is for the Taxiway A rutting repairs. This change order will address the cost to repair the rutting on Taxiway A. RS&H prepared plans and specifications which displaying the limits of the rutting. With a meeting onsite, Matich was able to provide a proposal for the repair work. AECOM and RS&H have both review and approve the proposed change order.

CONTRACT CHANGE ORDER COST
ID Description Qty Unit Cost
01 Taxiway A Rutting Repair 1 LS $221,392.56
Total Lump Sum Change Order Amount: $221,392.56

CHANGES TO CONTRACT TIME
The contractor is requesting three (3) working days to be added to the contract time.

SOURCE OF FUNDS
Sufficient funds are available in the Airport Capital Improvement Projects Fund.

SUMMARY OF COSTS
Original Contract Amount: $7,281,225.00 Construction Start Date: 08/27/2024 Previous Change Orders:

$0 Previous Agreed Completion Date: 04/03/2025
This Change Order Amount: $221,392.56 Working Days Added: 3 Revised Contract Amount: $7,502.617.56 Revised Completion: 04/07/2025 Item 1LL - Page 9

Page 2 of 2 ends

I have received a copy of this Change Order, and the above AGREED PRICES are acceptable to the Contractor.

Matich Corporation
Jake Reade, Vice President Date
City of Palm Springs
Recommended By:

Joel Montalvo, City Engineer Date
Approved By:

Scott C. Stiles, City Manager Date
Attest By:

Brenda Pree, City Clerk Date
Item 1LL - Page 10

CITY COUNCIL STAFF REPORT
DATE: NOVEMBER 21, 2024 CONSENT CALENDAR
SUBJECT: APPROVE AMENDMENT NO. 1 TO COOPERATIVE PURCHASE AGREEMENT 24C243 WITH MOTOROLA SOLUTIONS, INC., FOR
PURCHASE OF VIDEOMANAGER EL CLOUD WITH INTEGRATED INCAR VIDEO SYSTEMS FROM: Scott C. Stiles, City Manager
BY: David McAbee, Director of Public Works
SUMMARY:

This action will approve Amendment No. 1 to Agreement 24C243 with Motorola Solutions, Inc. in the amount of $79,075.15 for a revised contract amount not to exceed $151,335.28 for the purchase of VideoManager El Cloud with integrated in-car video systems for public safety patrol vehicles.

RECOMMENDATION:

1. Approve Amendment No. 1 to Agreement 24C243 (Attachment A) with Motorola Solutions, Inc., to purchase of VideoManager El Cloud with integrated in-car video systems for public safety patrol vehicles for an additional amount of $79,075.15 for a total revised contract amount not to exceed $151,335.28; and

2. Authorize the City Manager or designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

Motorola Solutions, Inc., is registered in the state of Delaware and is a publicly traded company.

BACKGROUND:

The Public Works and Police Departments require the services of a software company to simplify evidence management, automate data maintenance, and facilitate management of the Police Department’s cloud-based, off-premises storage solution for in-car video outfitting needs.

Item 1M - Page 1
City Council Staff Report
November 21, 2024 -- Page 2
Amend Cooperative Purchase Agreement 24C243
On September 25, 2024, the City Manager entered into a Cooperative Purchase Agreement 24C243 (Attachment B) with Motorola Solutions through their Sourcewell Contract No. 04201-MOT for the procurement and installation of nine VideoManager El Cloud with integrated in-car video systems for outfitting replacement patrol vehicles, in an amount not to exceed $72,260.13.

STAFF ANALYSIS:

This Amendment No. 1 would provide for the purchase and installation of an additional ten VideoManager El Cloud with integrated in-car video systems for new patrol vehicle outfitting, for an additional amount of $79,075.15, and a revised contract amount not to exceed $151,335.28.

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

ALIGNMENT WITH STRATEGIC PLANNING:

Approval of this action supports City Council priority 2, Community Infrastructure.

FISCAL IMPACT:

Sufficient funds are budgeted and available in Fiscal Year 2024-25 in Fleet Operations Account 5106560-60020.

REVIEWED BY:

Assistant Director of Maintenance and Facilities: Daniel Martinez Director of Public Works: David McAbee
Director of Procurement and Contracting: Kim Baker
Assistant City Manager: Teresa Gallavan
City Manager: Teresa Gallavan for Scott Stiles
ATTACHMENTS:

A. Amendment No.1 24C243
B. Cooperative Purchase Agreement No. 24C243
Item 1M - Page 2

ATTACHMENT A
Item 1M - Page 3
AMENDMENT NO. 1 TO COOPERATIVE PURCHASE AGREEMENT NO. 24C243

FOR VIDEOMANAGER EL CLOUD WITH INTEGRATE IN-CAR VIDEO SYSTEMS SOURCEWELL CONTRACT NO. 042021-MOT
This Amendment No. 1 to the Cooperative Purchase Agreement (24C243), (“Amendment No. 1”), is made and entered into this _____ day of _____________, 2024, by and between the City of Palm Springs, a California charter city and municipal corporation, hereinafter designated as the City, and Motorola Solutions, Inc., a Delaware corporation, hereinafter designated as the Contractor. City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

RECITALS
A. On September 25, 2024, the City Manager approved 24C243, made and entered into in reference to the competitively solicited Sourcewell Contract No. 2020002149 with Contractor (“Cooperative Agreement”) for an amount not to exceed $72,260.13.

B. City desire to modify the Scope of Work to procure and install ten (10) additional VideoManager El Cloud with integrated in-car video systems for an additional amount of $79,075.15, for revised contract amount not to exceed $151,335.28.

C. Contractor desires to perform said services on the terms and conditions set forth in this Amendment.

In consideration of these promises and mutual obligations, covenants, and conditions, the Parties agree as follows:

AGREEMENT
SECTION1. The true and correct recitals above are incorporated by this reference herein as the basis for this Amendment No. 1.

SECTION 2. 3.1 Compensation and Payment. Is hereby replaced in its entirety as follows:
“3.1 Compensation and Payment. This Agreement is for an amount not to exceed $151,335.28, subject to approved amendments and changes. All pricing must be in accordance with the attached Quote, as shown as Attachment “B”, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety.” SECTION 3. Attachment “A” Scope of Work is hereby replaced in its entirety by Attachment “A” Scope of Work.

Item 1M - Page 4
SECTION 4. Attachment “B” Quote/Pricing is hereby amended to incorporate this Attachment “B” Quote / Pricing.

SECTION 5. Full Force and Effect. All terms, conditions, and provisions of the Cooperative Purchase Agreement 24C243, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment No. 1 and any provisions of the Cooperative Purchase Agreement 24C243, the provisions of this Amendment No. 1 shall in all respects govern and control.

SECTION 6. The persons executing this Amendment No. 1 on behalf of the Parties hereto warrant that (I) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said Party is bound.

Except as specifically amended by this Amendment No. 1, all terms and provisions of Agreement No. 24C243 remain in full force and effect.
[SIGNATURES ON FOLLOWING PAGE]
Item 1M - Page 5
SIGNATURE PAGE TO AMENDMENT NO. 1 (24C243) BY AND BETWEEN THE CITY OF PALM SPRINGS AND MOTOROLA SOLUTIONS, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By:___________________________ By:____________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:

CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _11/21/24______ Item No.

APPROVED AS TO FORM: ATTEST:

By: ___________________________ By:

City Attorney City Clerk
APPROVED:

By: _______________________________ Date:

Department Director
By: _______________________________ Date:

City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1M - Page 6

ATTACHMENT A

SCOPE OF WORK
Contractor shall procure and install VideoManager El Cloud with integrated in-car video systems on an additional ten (10) for a total of nineteen (19) vehicles as defied in Attachment B, for an amount not to exceed $151,335.28.

Item 1M - Page 7

ATTACHMENT B

QUOTE / PRICING
Item 1M - Page 8
" MO'l"'OROLA S OU J TIONS
Blllllil'!J Add ss:

PAL- SPRINGS PO ClE DEPT,
OT't'OF
425 N CMC DR
PALM SPRINGS, CA g2262
us
Sh pplng Address:

PA SPRINGS POUClE DSP'T,
OTYO
CD:r:t
QUOTE-2839690
(10) M500 - ELC
Quote Date:10/ 11/ 2024
ExplraHi:m Date:12/ 0/2.0t24
Quote Cn!at,ed Bi . D an:ne l@hne,
D anne. · e!h111@@
rmc;,torolaso . . OllliS.COm
Elll-d Customer:
p M SPRr GS PIOUCE DEPT, orv OF
Daniel Ma 111@2:
lla.n!el.M ardm@z@pat sprlngiSta.go
760-218·-4237
Contract: 36273 • SOUROEWE Lo.42021 ·
OT
Line Item Number Description Qty Term List Price Disc% Sake Price &t_ Sale II Price
MSOO
'li\fGEHlt 89A
2 '1,N'GEHl70:3A
3 W'GP0222S·1 Ol!·l<IT:2
VideoMarn ag;er EL or
l:lC: eo E.llid!!l'lce
Ma , emernt
4 'INGC02002
S btotal
Estt at@d iax:

Grand Total
•
Mi'JiIK CON
KIT,801.11AC,M500P0£,;5
GHU NT
MSOO l(V SYSTEM, \1300
WIF'I OOOK. '.SIPS
BRICT4 RE IDl-:SP./BWC/
CA 15TAHOE/S:lLV
Kilr
VIDEO MANAGER EiL
C!LOUD, ANN UAL

UNLI MITED STORAGE
PiER If+CAR VIOEO
S'fS'fE WIT 2

CAMEFIAS
10 10
10 10 t YEAR

Page 1 ends

$4 111.00 20.0'li\
1,S.18 .75, 20.0'li\
Incl' ded ·1nc de
d
SU 18 .75. 20.0'li\
S328J00
$6,0 15,_00
fnd ded
.$895..00
$3,280.00
,$6,0, 1'50.00
Incl' ded
$8,.950.00
$72,:3,80.00
$6,SiS.15
$719,.075,.1 S(USD)
Item 1M - Page 9
• MOTOROLA SOLUTIONS
Notes:
• Unless otherwise noted In this quote / order, Installation of equipment Is not Included.

QUOTE-2839690
(10) MS00 • ELC
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Item 1M - Page 10
0 MOTOROLA SOLUTIONS

VIDEOM ANAGER EL CLOUD S OLUTION DESCRIPTION
V ICleoManager EL Ooud simplifies e\Adence management. automates data maintenance. and facilitates management of the Customer's cloudb.lSed. off-premises st a-age solution.

It is compatible with V300N700 body-worn cameras and M500 in< ar \ldeo systems. as well as. Legacy VISTA bocty-wom cameras and 4RE in-car -.ideo syst ems enabfing the Cus tomer t o upload \ldeo E"loicleoce quic kty and secu.rely. VideoManager EL Cloud allows li1.e streaming from the V300N700 body-wom cameras and the M500 in< ar \ldeo system to CommanctCen.tra l Awate.

VIDEO EVIDENCE MANAGEMENT
QUOTf-2839690
(10) MSOO • ELC
V ICleoManager EL Cloud deliwrs benefit s t o all aspects of -.ideo e'-'dence administration. With this streamlined process. the Customer minimizes the amount of time spent manually managing E"loiclence, aDowing your t eam t o spend more time in the field.

Simplified Evidence Review
V ICleoManager EL Cloud m akes ei.ideoce re-,,jew easier by aDowing users to upload E"'Adence into cloud st orage from their in-i eld c1e,.;ces. This infonnation includes a recording's date and time. c1e,.;ce used t o capture t he e'-'dence, E"loertt 10 , officer name. and ewn.t type. This allows the Q.rst omer to \lew recordings of an incident that were taken from se..eral cfe'!Aces simultaneously. etimW'laiing the t ask of re"'E\\tng irrele..ant botage. Its built-in media play er includes a \lsual display for incident data, high6ghting moments of interest \\hen lights, sirens. or brakes are acti..ated during the ~ timeline.

Ocher rele..ant files. such as POFs. spre.ldshefls, reports, third.party -.ideos. audio recordings . pictures. and drawings can also be grouped t ogether and s tored under a specific case entry. a!IO'Mng an pertinent inbmation t o be stored togecher.

Easy Evidence Sharing
V ICleoManager EL Cloud allows you to easily share inbmation by exporting e\tdeoce. Ways to export e-,.ideoce include downloading to a PC. sharing e"'dence through a cloud-based sen.ice. or Rimage. Rimage is a robust t ool responsible for exporting ei.ideoce t o OVOIBR disc s .

Automatic Data Maintenance
V ICleoManager EL Cloud can schedule the au:omatic purging of E"loents based on recorded e\Mrt category and age. It is user c ust omizable.

Security
1he Cust omer will sync security groups and users from the Azure A cti~ Directory. In VkleoManager EL Cloud, the Cust omer can grant groups access t o the e-,,jdence on an as~ed basis.

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Item 1M - Page 11
0 MOTOROLA SOLUTIONS
Integration w ith In-Car Vi deo Systems and Body-Wom Cameras QUOTE-2839690
(10) MSOO • ELC
Video and audio captured by the integration of irK:ar \ldeo systems (4RE. M500) and body-wom cameras (VISTA. V300, V700) are automatically linked in VideoManager El Cloud based on time. officer name. or group recordings . The Cus tomer can utilize synchronized playback and export of \tdeo and audio from m ultiple c1e,.;ces in the same recording group.

DEVICE MANAGEMENT
The Cust omer can easily manage, configure. and deploy t heir in-car and body-wom cameras in VideoManager El O oud. Bocty-wom cameras are checked out t o a gil.@O officer, where VideoManager EL Ooud keeps record of who last had the body-worn camera. In contrast. in-car -.ideo syst ems are configured wi'th a list of officers \\ho are authorized to use it. When an olicer logs in~o the de\tce, the officer is marked as the owner of any e-,,jdenc e that is created by the de-,,jce. VideoManager EL C1oud does not display t he officer's name who tS currently associated with the in<ar '-'deo system. but it does for body-wom cameras.

V ICleoManager EL O oucl's Rapid Checkout Kiosk Ea.tore allows agencies to take acfl.Gn.age of pooled body-worn cameras. 1he cameras can be checked out at the beginning of a shift using an easy -to-use interface. At the end of a shift. the bocty-wom camera will be retumed t o its dock. \\here '-'deo is au:.omatically uploaded. The camera is then ready t o be checked out for the next shi~.

The in< ar and body·'IM:lm cameras can also be configured to remember pre6ereoce settings i:,r each user. including \Olume le..el. screen brightness and camera aim. lhese settings are applied whene-o.er a dei.ice is assigned to a specific user. There are other settings in VideoManager EL O oud that will enable the Cus tomer to configure de-.ices tooperate in a6gnment with your agency's policies and procedures.

REPORTING
VideoManager EL O oucl's Report Management allows the creation of reports that wiO giw the Cus tomer greater insight in:o the syst em. Reports are creat ed to ~de a specific type of data from a specified tim e period. Report types oo-.er areas such as recorded elMrt detaiJs. purged recorded ewms. recorded e-o.ents with unknown meudata. bocty-wom camera assignments. de..ice use. and case details.

Page4
Item 1M - Page 12
0 MOTOROLA SOLUTIONS

MOBILE VIDEO P RODUCTS NEW SYSTEM STATEMENT OF W ORK

OVERVIEW
QUOTE-2839690
(10) MSOO • ELC
Th.is Statem ent of Work (SOW) outlines the responsibilities of Mot orola Solutions, Inc. (Mo:orol.1.) and the Cust omer for the implementation of body-wom ca.mera(s) and/or in~r v ideo system (s) and your digital evi<lenoe management solution. For the purpose of this SOW, the term ~Motorola~ may refer to our affiliaces, subcontractors. or certified third-party partners. A third-party pa.rtner(s) (Motorola-certified installer) will work on Mot orola ·s behalf to install you.r in.-car video system ( s) (rf applicable).

This SOW addresses the responsibilities of Motorola and the Customer that are relevant to the implementation of the hardware and software componems list ed in the Solutions Description. Any changes or deviations from this SOW must be mutually agreed upon by M otot0la and the Cu stom er and will be addressed in accordance with the change provisions of the Contract. The Cu stom er acknowledges any changes or deviaiions from th.is SON m ay incur additional cost.

Mot orola and the Custom er wiD wort to oomple.e their respective responsibilffies in aooordance with the Project Schedule. Any changes to the Project Schedule must be mutually agre-ed upon by bo1\ parties in accordance with the c hange provisions of the Contract.

Unless specifical y stated. MotoroJa will perfonn the work remotely. The Customer wiO provide MotoroJa persoMel with access to their n.eiW'Ork and facilities so MotoroJa i:s able t o fulfill its ob6gations. AD work will be perlormed d uring nonnaJ business hou.rs based on the Cust omer's tim e zone (Mo nday through Friday from 8:00 a.m. to 5:00 p.m.).

The n.umber and type of software subscription licenses. products. or services provided by Mot orola are specifically listed in the Contract and referenced in the SOW. Services provided under this SOW are govemed by the m Ul:ually executed Contract between the parties, or Mo:orola's Master Customer AQreement and app6cable addenda r contract'").

AWARD, ADMINISTRATION, A ND PROJECT INITIATION
Project Initiation and Planning will begin foDowing the execution of the Contract between Motorola and the Cust omer. At the oondusion of Project Planning . Motoro1a·s Project Manager (PM) will begin status m eetings and provide status reports on a regular cadence with the Customer's PM . The s tatus report wiD provide a s ummaiy of accivities completed. activities planned. progress against the project schedule. items of concem requiring attention. as well as. potential project risks and agreed upon m itig.ation actions .

Motorola utilizes Google Meet as its t eleconferenc e tool If the Customer desires t o use an al.emative teleconferencing tool. any oosts incurred from the use of this alternate teleconferencing tool will be the responsibility of the Customer.

FSI-CJIS SECURITY POLICY - CRIMINAL JUSTICE INFORMATION CJIS Security Policy Compl.iance
Motorola does not believe our MobiJe Video offerings (i.e. in-car/body-wom cam eras) require com pliance with the FBI-CJIS Security Policy (CJ ISSECPO L) based on the definition in Section 4 of CJ ISSECPOL .and how the FBIC JIS defines Crim inal J ustice Information. Howev er, Motorola does design its products with the CJ ISSECPOL Pages
Item 1M - Page 13
0 MOTOROLA SOLUTIONS QUOTE-2839690
(10) MSOO • ELC
security oontrols as a guide. Motorola's Mobile Video system design and features support best practice security controls and policy compliance. In the event of a CJIS technical audit request. Mo:iorola wiD support the Customer throughout this process.

Personnel Security - Background Screeni ng
Motorola will assist the Customer with completing the CJIS Security Policy Section 5. 12 Personnel Security related to authorized personnel background screening when requested to do so by the Custom er. Based on Section 5. 12. a Motorola employee is defined as someone who is required to be on the Customer's property with unescorted aocess. Mo~la employees wiO also have ac cess to the Customer's networtt(s ) and stored infonnation. Mot orola has rem ote aooess tools t o suppon virtual escorted access to on-premises customer assets.

Adcf:rtionally. Mo:orola perfonns independent crminal background investigations W\duding name based background checks. credential and educ ational vetting. credit checks. U.S. citizen and authorized worker identity verification on dS employees.

Mot orola will support the Customer in the event of a CJIS audit request t o validate employees assigned t o the projec( requiring CJlS Section 5. 12 Personnel Security screening and de.ermine whether th.is list is up to date and accurate. Mo:orola wiO notify the Customer within 24 hours or next business day of a personnel status change.

Security Awareness Training
Mot orola requires alJ employees who will support the Customer to undergo Level 3 Security Awareness Training provided by Peak Performanc e and their CJIS online training platform. If the Customer does not have access to these records. Motorola can f acilitate proof of completion. If the Cust omer requires additional and/or separate training. Mot orola will work with the Custom er to accommodate this request a1 an additional cost CJIS Security Addendum
Mot orola requires alJ employees directly supporting the Cu stomer to sign the CJIS Security Addendu m if required to do so by the Customer.

Third Party Installer
The Motorola-certified third party ins taller will work independently with the Customer to complete the Section 5. 12 Personnel Security checks, complete Security Awareness Training and execute the CJIS Security Addendu m.

COMPLETION CRITERIA
The project tS considered complete once Mo!Orola has completed alJ responsibilities 6sted in this SOW. The Cust omer's t.1Sk completion will occur based on the Project Schedule t o ensure Motorola is able t o complete all tasks without delays. Motorola wiJ not be held liable for project delays due t o incomplete Cu stomer tasks.

The Customer must provide Motorola with writ".en notification if they do not accept the completion of Mo:orola. responsibilities. Written notification must be provided to Motorola within ten ( 10) business days of task completion.

The project will be deem ed accep~ if no written no tification is received within ten ( 10) business days.

In the absence of written notifica.tion for non-ac ceptance. beneficial use will occur thirty (30) days after funccional demonstration of the system.

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Item 1M - Page 14
0 MOTOROLA SOLUTIONS

SUB SCRIPTION SERVICE PERIOD
QUOTf-2839690
(10) MSOO • ELC
If the contracted syst em includes a subscription. the subscription service period wiO begin upon the Customer's receipt of credentials for access. The provision and use of the subscription service is governed by the Contract.

PROJECT ROLES A NO RESPONSIB ILITIES OVERVIEW
Motorola Project Ro les and Respon.sib ilities
The Motorola Project T earn wiD be assigned to the project under the direction of the Motorola PM. Each team member wiD be engaged in different phases of the project as necessary. Some team members will be multidisciplinary and may fulffll more than one role.

In order to maximize effectiveness. the Motorola Project Team will provide various services remotely by teleconference. web-conference. or other remo~ method in order to fuffill ou.r commitments as outlined in this sow.

Our experience has shown customers who take an active role in the operational and educational process of their syst em realize user adoption sooner and achieve higher levels of success with system Opet'ation. The subsections below provide an overview of eac h Mo:orola Project Team Mem ber.

Project Manager (PM>
The PM will be the principal business representative and point of contact for Motorola. The PM "s responsibiOties may include but are not limited to:

Manage Motorola responsibilities related to the delivery of the project.

Maintain the Project Schedule. and manage assigned Motorola personnel. subcontractors, and suppliers as applicable.

Coordinate schedules of assigned M o:orol.1. persoMel. subcontr.1.ctors. and supp6ers as app6C.1.ble.

Conduct equipment inventory ii applic able.

Maintain project comm unic.1.tions with the Customer.

Identify and m anage project risks.

Coordinate collabor-ation of Custom er resources to m inimize project delays.

Evaluate project staru:s against Project Schedu le.

Conduct status meetings on m utually agreed upon dates to discuss project status .

Provide timely responses to Custom er inquiries and issues related to project progress.

Conduct daily status calls with the Custom er during Go-Live.

Post Sales Enginee-r
The Post Sales Engineer will work with the Cu stom er's Project T earn on:

Discovery validation.

Syst em prov isioning.

Covers the IT portion of the Project Kickoff Call with the Cu stom er.

Contracted data m igration beiw<een two d""'isparate digital evidence managem ent system s (rf appliC.1.ble}.

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Item 1M - Page 15
0 MOTOROLA SOLUTIONS
System Technologist (ST)
QUOTE-2839690
(10) MSOO • ELC
The ST win wort with the Customer's Project Team on:

Configure Customer's digital ev idence m anagem ent syst em. inspect installation and configu re hardware devices.

Provide instruaions to the Customer on how to configure the hardware.

Review Deployment Check6st with the Cu stomer.

Develop and submit a Trip Report
Update Cus tomer IP Map.

Professional Services Engineer {if applicable)
The Professional Services Engineer is engaged on projects that ind ude integration beiw<een Mo:orola's digital evidence managem ent syst em and the Cu stom er's third-party software application. Their responst'""bilities inc lude:

Delivery of the interlace between MotoroJa"s digital evidence management system and the Customer's thirdparty software (e.g . CAD).

Work with the Customer to aocess required systems/data.

Application Spec ia list (if a pplicable )
The Application Specialist will work with the Customer Project Team on system provisioning and education. The Application Specialist's responsibilities include but are not limited to:

Deliver provisioning education and guidance to the Customer for operating and maintaining their system.

Provide product education as defined by this SOW and described in the Ed ucation Plan.

Provide on-site training based on the products the Cus tomer purchased.

Technical Trainer / Instructor
The Technical Trainer / Instructor provides training on~ ite or remO(e depending on the training topic and deployment services purchased ..

Motorola-Certified Installer
The MotoroJa-certified ins taller tS primariy responsible foe instalting in-car video systems (ICVs} into Customer vehicles. There are specific requirements the 3rd party partner mus t meet in order to be considered a Motorola - certified installer, and they include the foDowing:

Required Traini ng
- WTG050 1 - M500 Vehicle Installation Certification {Remote) or WTG0503 4 M500 Vehicle Installation Certification (Live)
Needs to be renewed ye.arty.

Needs to be submitted to the PM by the technician completing the installation no less than thirty (30) days prior to the instanation.
- Review of any previous Motorola Solutions Technical Notifications {MTNs)4 Optional Training
- WG000186 4 M500 Installation Overview and Quiet Start (NA) Not required for installation. Available for the installing technician. - WG0001n 4 t..1500 In-Car Video System Installation Guide Not required for installation. Available for the installing technician. - t..1N0 10272A01 4 M500 In-Car Vi<leo System Basic Service Manual Pa9•8
Item 1M - Page 16
0 MOTOROLA SOLUTIONS
Not required for installation. Available for the installing t echnician.

QUOTf-2839690
(10) MSOO • ELC
Other responsibifities the Mot orola-certified installer may be involved in include the installation of oeDular routers or Access Poims. These activities will only be completed by M o:orol.1. if Mot orola quotes these services:
onerwise. the completion of these services are solely the respons ibility of the Cust omer.

Customer Support Services Team
The Customer Support Services Team will provide on-going support t o the Customer following Go-live and final acceptance of the project.

Customer Project Roles and Responsi.bi.lities
Mot orola has defined key resources that are critical t o this project and must participate in all the activities defined in this SOW. During the Project PlaMing phase. the Customer will be required to provide names and contact infonnation for the roles 6sted below. It is critical that these resources are empowered to make decisions based on the Cust omer's operational and administration ne-eds. The Cu stomer Project Team will be engaged from Project Initiation through Beneficial Use of the system. In the event the Custom er i:s una ble to provide the resources identified in this section. Motorola may be able to supplem ent these resources at an additional cost Project M anager
The PM will act as the primary point of contact for the duration of the project. In the event the project involves multiple locations. Mo:orola wil work exclusively with the Customer's primary PM. The PM 's responsfbilities wiO include, but are not limited to:

Communicate and coordinate with other project participants.

Manage the Custom er Project Team incluC:ing subcontractors and third-party vendors. This includes timely facilitation of tasks and activities.

Maintain project communications with the MotoroJa PM.

Identify tasks required of Customer staff that are outlined in this SOW and the Project Schedule.

Consolidate all project inquiries from Customer staff to present to Motorola PM.

Approve a deployment date offered by Motorola.

Review Project Schedule with the Motorola PM and finalize tasks. dates. and respons ibilities.

Measure and evaluate progress against the Project Schedule.

Monitor project to ensure resources are available as required.

Attend sta.t'us m eetings.

Provide timely responses to issues related to project progress.

Liaise and coor<f:inate with other agencies. Customer vendors. contractorS. and common carriers.

Review and administer change control procedu res. hardware and software certification, and all related project tas ks required to m eet the deplcrym ent date.

Ensure Customer vendors' readiness ahead of the deployment date.

Assign one or more personnel to work with Mo:orola staff as ne-eded for the duration of the project. including one or more representatives from the IT department.

Identify a resource with authority to fonna!ly acknowledge and approve milest one recognition certificates, as well as. approve and release payments in a timely m anner.

Provide Mo:orola personnel with access t o a.II Customer facilffies where syst em equipment is to be installed.

Temporary identification cards are t o be issued to Motorola personnel, if required for access.

Ensure remo:e network connectivity and aocess for MotorOJa resources.

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Item 1M - Page 17
0 MOTOROLA SOLUTIONS QUOTE-2839690
(10) MSOO • ELC
A ssum e responsibility for all fees pertainWlg to licenses, inspections and any delays associated with inspections d ue to required permits as applicable to this project.

Provide reasonable care to prevent equipm ent exposure from contamW'lants that may cause dam age to the equipment or interruption of service.

Ensure a safe working environm ent for Mo:orola persoMe l.

Identify and m anage project risks.

Provide signature{s) of Mo!OtOla-provided milestone recognition certificate(s) within ten ( 10) business days of rece ipt
IT Support
IT Support m anages the technical effons and ongoing activities of the Custom er's system. IT Support wiU be responsible for m anaging Customer provisioning and proviCrng Motorola with the required infonnation for LAN.

WAN. seiver and client infras tructure.

The IT Support Team responst'""bilities include but are not limit ed to:

Participate in delivery and training activities to understand the software and functionality of the system.

Participate with Customer Subject Matter Experts (SMEs) during the provisioning process and as sociated training.

A uthorize global provisioning decisions and be the Point of Contac t (POC) for reporting and verifying problem s.

Maintain provisioning.
tmplement changes to Customer infr'astructure in support of the proposed system.

Video Management Point of Contact {POC)
The Video Manager POC wil educate users on digital m edia policy, participate in Oi:soovery tasks. and complete the Video Managem ent Administration training. The Cust omer is responsible for its own c reation and enforcement of m edia protection po6cies and procedu res for any digital m edia created. extracted, or downloaded from the digital evidence managem ent system.

Subject Matter Experts {SM Es)
SM Es are a core group of users involved with the analysis. training and provisioning process. including m aking decisions on global provisioning . The SMEs should be experienced users in their own respective field (evidence. dispatch. patrol, etc.) and should be empowered by the Custom er to make decisions based on provisioning. workflows. and department po6cies related t o the proposed syst em.

Training POC
The Training POC will act as the course f acilitator and is cons idered the Customer's educational monitor. The Training POC will work with Mo:orola when policy and procedu ral q uestions arise. They will be responsible for developing any agency specific training material(s) and configuring new users on the M otorola Leaming eXperience Portal (LXP) system. This role will serve as the first line of support during Go-live for the Cust omer's end users.

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Item 1M - Page 18
0 MOTOROLA SOLUTIONS
General Customer Responsi.bi.lities (if applicable)
In addition to the Customer responsibilities listed above. the Customer i:s responsible for the foDowing:

QUOTf-2839690
(10) MSOO • ELC
All Customer-provided equipm ent inc luding third-party hardware and software needed for the proposed system but not listed as a Motorola deliverable. Examples include end user work.stations. network equipment. etc.

Configure. test and maintain third-party system(s) that will interface with the proposed system.

Establish an Application Programming lnterfaoe {API) for applicable third-party syst em(s) and provide documentation that descnoes the integration to the Motorola system.

Coordinate and facifitate communication between Mo:orola and Customer third-party vendor(s) as required.

Motorola-certified installers must be certified through LXP for remote or in person installation training. The Customer is responst'""ble for work perlormed by non.-cenified installers.

Upgrades to Customer's existing system(s) in order to support the proposed syst em.

Mitigate the impact of upgrading Customer th.-cl-party system(s) that will integrate with the proposed system.

Motorola strongly recommend.s working with the Motorola Project Team to understand the impact of such upgrades prior to taking accion.

Active panici:pation of Customer SM Es d uring the course of the project.

Electronic versions of any documentation associated with business processes identified.

Providing a facaity with the required computer and audio-visual equ-.:,ment for training and work sessions.

Ability to participate in remote project meetings using Google Me-et or a mutually agre-ed upon Customerprovided remote conferencing tool Motorola is no t responsible for any delays that arise from Cu stomer's failure to perfonn the responsibilities outlined in this SOW or delays caused by Customer's third-party vendor( s) or subcontractor( s ).

NETWORK ANO HARDWARE REQUIREMENTS
The foDowing requirements must be met by the Customer prior to Motorola installing the proposed system:

Provide network connectivity for the transfer and exchange of data for the proposed syst em.

Provide Virtual Private Network (VPN) remote access for MotoroJa personnel to conf49ure the system and conduct diagnostics.

Provide Internet access to server(s).

Provide devices such as workstations. tablets. and smartphones with Internet ac cess for system usage.

Chrome is the recommended browser for optimal perfonnance. The workstations must support MS Windows 11 Enterprise.

Provide and instaD antivirus software for workst:rtion(s).

Provide Mo:orola with administrative rights to Active Directory for the purpose of installation, configuration. and support.

Provide all environmental conditions such as power. uninte1TUptible power sources (UPS). HVAC. firewall and network requirements.

Ensure required traffic is routed through Customer's firewaD.

Motorola is not responsible for any costs or delays that arise from Customer's failure to meet network and hardware requirements.

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0 MOTOROLA SOLUTIONS

PROJECT PLANNING
QUOTE-2839690
(10) MSOO • ELC
A clear understanding of the needs and expeccations of Motorola and the Cust om er is critical to fos tering a oollabor-ative environm ent of trust and m utual respect Project PlaMing requires the gathering of specific in.-'"onnation t o set clear project expectations and g uidelines. as well as lay the foundation for a successful im plem entation.

PROJECT PLANNING SESSION
A Project Planning Session will be scheduled after the Contract has been ex ecuted. The Project Planning Session is an opportunity for the Motorola and Customer PM to meet prior to the Projec( Kictoff Meeting and review key elem ents of the project and expectltions. Depending on the item s purchas ed, the agenda will typically include:

A high level rev iew of the foDowing project elem ents:
- Contract docum ents.
- A sum mary of contracted applications and hardware as purchas ed. - Custom er's involVement in proj,ect activities t o confinn understanding of scope and required tim e c:om mi".ments.
- A high level Project Schedule with m ilestones and dates.

Confinn C JIS background investigations and fingerprint requirements for Motorola em ployees andfor subcontractors.

Determine Cust omer location for Mo:orola t o ship their equipm ent for installation.

Motorola Responsib ilities
Schedule the remote Project Pia.Ming Session.

Request the assignm ent of Customer Project Team and any additional Customer resources that are instrum ental to the project's success.

Provide the initial Project Schedule.

Baseline the Project Schedule.

Review Mo~a·s delivery approach and its reliance on Cust omer-provided remote access.

Docum ent m utually agreed upon Project Kickoff Meeting AQenda.

Request user infonnation required t o establish the Customer in LXP.

Customer Responsibilities
Identify Cus tomer Project T ea.m and any additional Cu stom er resources that are instrumental to the project's success.

Acknowledge the m utually agreed upon Project Kickoff M eeting AQencla.

Provide approval to proceed with the Project Kickoff Meeting.

Motorola Deliverables
Project Kickoff Meeting AQenda.

PROJECT KtCKOFF
Motorola will work with the Cu stom er to understand the impact of introducing a new solution and the prep3.fedness needed for a successful implem entation.

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0 MOTOROLA SOLUTIONS QUOTE-2839690
(10) MSOO • ELC
Note - The IT Questionnaire is completed during the pre-sales process and prior to Contract award. The IT Questionnaire is given to Motorola at the time of offer acceptance. Delay in completing the IT Questionnaire may delay shipment of eciuipment. Motorola will not be responsible for anv delavs associated with or related to the completion of the IT Questionnaire.

Motorola Responsib ilities
Review Contract documents including project delivery requirements as descnDed in tttis SOW.

Discuss the deployment start date and de6ver the Deployment Checklist Discuss vehicle equipment installation activities and responsiblities.

Discuss the equipment inventory process (if applicable).

Discuss project team pa.rtici:pants and their role(s) in the project with fulfilling the obligations of this SOW.

Review resource and schedu6ng requirements.

Discuss Motorola remote system access requirements (24-hour access to a secured two-way Internet connection through the Customer's firewall for the purpose of deployment and maintenance).

Discuss and deliver the Business Process Review (BPR) Workbook.

Complete all necessary documentation (i.e. fingerprims. background checks. card keys, e.c.) required for Motorola resources to gain access to Cu stomer facilities.

Discuss the LXP training approach.

Provide designated Customer administrator with access to LXP.

Review and agree o n completion criteria and the process for transi1ioning to support.

Customer Responsibilities
Provide feedback on projec( delivery requiremems.

Review the Deployment Checklist
Review the roles of project panicipants to identify decision-making authority.

Provide VPN access to Motorola personnel to facilibte delivery of services described in this SOW.

Validate non-cfisclosure agreements. approvals. and other related items are complete {if applicable).

Provide all documentation (i.e. fingerprints, background checks, card keys, etc.) required for MotoroJa resources to gain access to Customer facilities.

Provide Mo:orola with names and contact infonnation to the designated LXP Admin.istrator(s).

Motorola Deliverables
Project Kickoff Meeting Minutes.

BPR WO<tbool<.

Deployment Checklist.

DISCOVERY TELECONFERENCE
During the Discovery Teleconference, Motorola will meet with the Customer to define system configu ration. as well as. agency recording and retention policies. This information will be documented in the Business Process Review (BPR) Workbook. which is used as a g uide for configu ration and provisioning decisions.

Motorola Responsib ilities
Facilitate Discovery T eleconferenoe{s).

Review and complete BPR Workbook with the Customer.

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Confinn Customer-provided configuration inputs.

Customer Responsibilities
QUOTE-2839690
(10) MSOO • ELC
Gather and review information required to compJe;.e the BPR Workbook during the Discovery Teleconference.

Schedule Customer Project Team and SM Es to attend the Discovery Teleconference. SM Es should be present to weigh-in on hardware. software and netWOrk components. Customer attendees should be empowered to conv ey policies and m ake mocf:ifications to policies as necessary.

Return completed BPR WOtltbook no later tha n five (5) business days after the conclusion of the Discovery Teleconference.

Motorola Deliverables
Completed BPR Workbook.

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PROJECT EXECUTION

HARDWARE PROCUREMENT ANO INSTALLATION
QUOTf-2839690
(10) MSOO • ELC
Motorola will procure contracted hardware as part of the ordering process. The hardware will be configu red with a basic profile in line with the infonnation provided by the IT Questionnaire or Discovery Teleconference for installation a nd configuration of the system. The Customer is responsible for provicf:ing an installation environment that m eets m anufacturer's specifications for the hardware. which includes but is not 6mited to:

Power
Heating and Cooling
Network Connectivity
Access and Security
Cond uit and Cabling
Motorola Responsib ilities
Procure contracted equipment and ship to the Customer's designated location. inventory equipment after arrival at Customer location (if applicable). install backend server in Custom er's designated area {if applicable).

Cond uct a power•on test t o validate the installed hardware and software are ready for configuration.

Verify remote c:oMe ction to hardware.

For an on-site deployment Motorola will be responsible for verifying the body-worn cam era Transfer Stations are connected to the Cust omer's n.eiW'Ork. The Cust omer is responsible for ensuring Mo:orola has the correct IP address(es) for configuring the Transfer Stations. and the Customer's network is operational.

The installer will be responsible for installing the Access Point(s) (APs) if provided by Mot orola (if app6cable}.

The ST will veriy whether the AP(s) are proper1y installed and connected to the network (rf applicable).

Create a Trip Report outlining the activities completed du ring config uration and testing of system hardware.

Customer Responsibilities (if applicable)
Procure Cu stom er-provided equipment and m ake it available at the installation location.

Confinn the server room complies with environm ental requirem ents (i.e. power. unW'!terruptfble power. surge protection. heating/cooling. etc.).

Verify the server is connected t o the Customer's network.

Provide. inst30. and maintain a.ntivin.rs software for server(s ) and/or workstation(s).

Enable outgoing network conn.ec:cion (external firewall) to the Comm andCentral cloud by utilizing the Custom er's Internet connection (if applicable).
tnsull Customer-supplied APs (if applicable).

Verify APs are proper1 y installed and coMected to the network (if app6cable}.

For remo~ deployments. the Customer is responsible for verifying the body-wom earner-a Transf er Stations a.re coMected to their network.

Confinn access to installed software on Customer-provided workstation(s).

For body-worn cam eras. the Customer will verify whether the Transfer Station(s) are connected t o their network.

Motorola Deliverables
Contracted Equipment

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Eq uipm ent Inventory (if applicable}.

In-Car Video System Configuration (if appli cable)
QUOTf-2839690
( 10) MSOO • ELC
T he MotoroJa--certified ins tal l,er will c:om ple::e the ins tallation of the in-car video {ICV) system (s) within the Cust omer-provided vehicle(s). The installer may also be responsible for installing ceD:ular routers or WiFi radios inside the vehic le(s) for w ireless upload of v ideo t o the Customer's digital evidenc e m anagem ent syst em.

T he Customer vehicles must be available for the ST to compJe;.e the configuration and t esting of the contractual num ber of ICVs . If the Cus tom er does not hav e all vehicles av ailable during the agreed upon date and time. the Customer may opt to sign-off on the number of ICV configurations completed. If the Customer requires the ST to complete the fuD contractual number of ICVs at a later date and time, ada':rtional cost m ay be incurred. Table 1-1 shows the number of ICVs an ST is contractually obligated to configure and test based on the n.umber of ICVs purchased.

Table 1•1: Numbe-r of Contractual ICV Configurations
Number of ICV Purchased Number of ICY to Test
1 1
2 2
3 3
4 4
5 - 25 5
26 - 50 10
5 1 • 75 15
76 • 100 20
101 • 150 30
151 • 200 4 0
201+ 20%
Note - The Pricing Page will reftec:1 in.car video installation services by Motorola rf Motorola is responsi.ble for the vehicle installations.

Motorola Responsib ilities
Se.up server for ICV digital video recorder {OVR) configuration.

Create configuration USB used to complete ICV hardware configuration and validation.

Travel to the Customer site to cond uct configuration and testing of ICVs.

Complete ICV config uration on a single vehicle. and validate the configuration with the Customer.

Receive Customer approval to proceed with remaining ICV configurations.

Complete remaining contracted vehicle configurations.

Test a subset of completed ICV hardware config urations.

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For MotoroJa--certified ins taller, com plete the installation of cellular router and confinn placement of antenna mounting with Cust omer (if applicable).

The Mo:orola-cenified ins taller wiO install Cust omer-provided SIM card into cellUlar rout er and c:oMect c ellular router to ICV (if applicable).

Activities surrounding !CV (M500) interface to Automatic License Plate Recognition {ALPR) (if applicable).

Install C ar Detector Mobile M DC Software on Custom er-provided mobile data terminal (MOT) within the vehicle.
- Configure MDC N etwork Card.

Customer Responsibilities
Provide Mo:orola with remote coMection and access credentials to complete ICV hardware c:onf49uration.

Notify Motorola of the v ehicle installation location.

Coordinate and schedule date and time for ICV hardware c:onfiguration(s).

Make ICV hardware avai able t o Motorola for configuration and testing in accordance with the Project Schedule.

Provide cellular SIM Card for lntem et coMectivity to the ins taUer at tim e of vehicle installation.

Mot orola Deliverables
Com plete F unctional Validation Plan as it app6es to the proposed solution.

NOTE - The Customer is responsible for having all vehicles and dev ices avai able for installation per the Project Schedule. Al cellular data fees and Internet connectivity charges are the responsibility of the Customer. tf a Motorola-certffied installer is not used to install the ICV{s). MotoroJa is not responsible for any errors in hardware instaDation, perfonnance or delavs in the Proiect Schedule . ln the event the Customer takes on the res00nsibiJity of installing the ICV{s) through a Motorola-certified installer, Motorola is also not responsi.ble for any errors in hardware instal1ation. performance or delays in the Project Schedule. For ALPR instal1ations, an M DT is requited for all vehicles (if applkable }.

Body Worn Camera Configuration (if applicable)
The Transfer Station will be utilized to configure each body-worn cam era acc:on:fing to the Business Process Review. In order for this process to be suocessfuUy completed, the Transfer Station must be connected to the Cust omer's digital evidence m anagement system. The table below shows the number of body-worn cam eras an ST is c:ontractual y obligated t o configure and test based on the number of bocly-wom cameras purchased.

Table 1-2: Number of Contractual Body-Worn Camera Configurations Number of BWC Purchased Number of BWC to Test
1 1
2 2
3 3
4 4
5 - 25 5
26- 50 10

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Number of ewe Purchased Number of BWC to Test
51 - 75 15
76 - 100 20
10 1 - 150 30
15 1 - 200 40
201+ 20%
Motorola Responsi.bilities
Conf49ure Transfer Station(s) for connectivity to the digital evidence m anagem ent system.

Verify the Transf er Station(s) is configured property and connected t o the network.

Conf49ure body-worn cam era(s) within the digital evidence m anagement system.

Check out body-wom camera(s ) and create a test recording.

QUOTf-2839690
(10) MSOO • ELC
Verify completion of upload from body-worn cam era(s) after it is docked in a Transfer Station or USB dodc Install and provide a dem onstration of c lient software as part of the same on-site engagem ent as Go-Live. unless otherwise outlined in this SOW.

Customer Responsibilities
Setea physical location(s) for Transfer Station(s).

Provide and install work.station hardware.

Complete installation of c lient software on remaining workstations and m obae devices.

Validate functionality of components and solution utifizing the Deployment Checktist.

Provide M O(.orola remote coMection infonnation and necessary credentials.

Automatic License Plat e Recognition (ALPR) Commissioning (if appl.icable) Th.is section highlights the responsibilities of Mot orola and the Customer when an in-car video system interlaces with the Law Enforcement Archival Report Network (LEARN) data.base.

Mot orola Respons ib ilities
Create a Customer account in the LEARN system with user em ails.

Verify the Customer has installed and launched the Vigilant Car Detector Mobile Software per the Vigi ant LEARN Quiekstart Guide.

Provide Mobile LPR - Officer Safety Basic and Advanced Pre-lnstallation Checklist Provide Agency Manager with Training Ma.teria.Js and Ca.r Detector Mobile MDC software installation guide.

Advise Agency Manager of different options available t o add new users.

Conti:rm Agency Manager i:s aware of registration required for Hotlists.

Conti:rm Agency Manager understands how to set up data~ haring.

Customer Responsibilities
Identify the Agency Manager.

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SOFTWARE INSTALLATION ANO CONFtGURATION
QUOTE-2839690
(10) MSOO • ELC
Mot orola will instal VideoManager Evidence Library (EL) software on a specified number of workstations C:ictated by the Contract. The Customer wiO be responsible for ins talling the software on the remaining workstations.

Provisioning of VideoManager EL software wiJ be done in accordance with the information contained in the BPR Workbook.

Installation of VkleoManager EL software consists of the foOowing activities:

Delivery and installation of server hardware (if applicable).

Network discovery.

Operating system and software installation.

Onboar<fmg user / group identity set up.

Provide access to the application.

VideoManager EL (if applicable)
The VideoManager EL software is an on-premises solution that requires an onsite server and suppons both body worn cameras and in-ear video systems.

Mot orola Responsib ilities
ins tall software on a specified number of customer workstations and/or mobile devices.

Use information provided in the BPR Workbook to configure VideoManager EL software.

Test software using applicable ponions of the Functional Validation Plan.

Provide instruaion on c lient software USB utility.

Customer Responsibilities
Provide a network environment that conforms to the requirements presented in the Solution Oescrip:ion.

Procure and install server and storage hardware at desired location in accordance with Solution Description requirements.

Perform a power on test with Mo:orola.

Provide assigned Motorola System Adm W\istrator with aooess to SOL database for installation pu.rposes (Mo:orola's access wiO be revoked upon conc lusion of the ins tallation).

For Active Oireccory integration. provide domain user {service account), security g roup (for application administrators including service aooount). and domain read access (rf applicable}.

Provide workstation and/or mobile device hardware in accordance with specifications listed in the Solution Description.

Complete online training.

Complete installation of c lient software on remaining workstations and/or mobae devices.

VideoManager ELC (if applicable)
VideoManager ELC software is a cloud solution that does not require an onsite server and supports both bodyworn cameras and in-car video systems.

Mot orola Responsib ilities
Use information provided in BPR Workbook to configu re VideoManager ELC software.

Based on Customer feedback . perform the foUowing activities:

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- Create users, groups. and set-up pennissions.
- Create event categories.
- Set retention polic ies.

Test software using applicable ponions of the Functional Validation Plan.

Ensure training POC can access the system.

Customer Responsibilities
Verify traffic can be routed through Customer's firewall and reaches end user workstations.

CloudConnect Installation and Configuration (applicable for Command Central Aware purchase) Motorola Responsib ilities
Verify remote access capability.

Remo~ty configure CloudCoMect V11'1Ual Machine within the Cloud Anchor Server.

Configure network connectivity and teSt conn.eccion to the CloudCon nect Virtual M achine.

Create an IPSEC tunnel.

Provide Customer with the infonnation for setting up the IPSEC tuMel.

Customer Responsibilities
QUOTf-2839690
(10) MSOO • ELC
Provide Mo:orola with two static IP addresses. corresponding subnet masks/defauh gat eway. and available NTP and ONS IP for the CtoudCoMect V ll'tl.lal Machine and the Cloud A nchor Server.

Confirm with Mo:orola the networlt perfonnanc e requirem ents are m et Configure firewall to allow traffic from IPSEC tun nel.

Completion Criteria
CloudConnect Virtual Machine conf49uration is complete and accessible throughout the network.

CommandCentral Ev idence (if applicable)
Motorola will work with the Customer to determine best ind ustiy practices. current operations environm ent, and subsystem integration to ensure optim al configuration of your Comm andCentral Evidence solution.

Mot orola Responsib ilities
Use the CommandCentral Admin Portal to provision users, groups. and rules based on Customer Active Oirectoiy data.

Guide the Customer in the configu ration of CommandCentral Evidenc e.

Customer Responsibilities
Supply aocess and credentials to Custom er's Active Directory for the purpose of Motorola conduc ting Comm andCentral Evi<lenoe provisioning.

Respond to Motorola' s inquiries regarding users. groups and agency m apping to Comm andCentral Evidence.

Provision policies , procedures. and user permissions.

Configure evidence as directed by Mot orola.

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OAT A MIGRATION SERVICES (IF APPLICABLE)
QUOTf-2839690
(10) MSOO • ELC
The Customer is responsi.ble for partitioning data to be converted from a legacy or on-premises digital evidence managem ent system to an on-cloud solution as part of this offer. The Custom er wiD have :ien ( 10) business days to provide feedback after Motorola validates the migra:ed data. If feedbac k is not received on or before ten (10) business days. Motorola will assum e the mig ration is complete.

Mot orola Respon sib ilities
Receive access to Cus tom er video data.

Perlorm contracted dab migration and validation.

Customer Responsibilities
Provide remote aocess to partitioned data t o be migrated.

Validate migrated dataset and provide MotoroJa with feedback within ten ( 10} business days.

Completion Criteria
A migrated dataset as d efined in the Contract.

OEM S INTEGRATIONS ANO THIRD-PARTY INTERFACES (IF APPLICABLE) The integration between Motorola' s digital evidence managem ent system and the Custom er's third-party system may consist of an itera'!ive series of ac(ivities depending on the complexity of accessing die :zhird-pany system.

Interfaces will be in stalled a nd cont.gured in accordance with the Project Schedule. The Customer is responsi.ble for engaging third-party vendors as required to facil itate connectivity and testing of the interlace(s).

Mot orola Respon sib ilities
Develop and configure interface(s) to support the functionality described in the Solution Description.

Establish and validate connectivity between Mo:orola and third-pany system s.

Perform functional demonstration t o confinn the interfaoe{s) can transmit and receive data to the Cust omer's C:igital evidence m anagement system.

Cust omer Responsibilities
Act as liaison between M otoroJa and third-party vendor(s) as required t o establish connectivity to the digital evidence managem ent system.

Provide personnel authorized to make changes to the network and third-party system s to suppon M otoroJa"s integration efforts.

Provide network connectivity between digital evidence m anagem ent syst em and the third-party system(s).

Provide infonnation on API, SOKs. data scheme. and any docum entation necessary to establish interfaces with all local and remote systems. This infonnation should be provided to the Motorola PM within ten ( 10) business days of the Interface Engagem ent Meeting.

NOTE• At the time of in.itiaJ design. unknown circum stances. requirements or anom afies m ay present difficulties with interfacing M°'orola products to a third-pany applic ation. These difficulties couJd result in a poorly performing or a non.functionaJ interlace. Bv orovidinA Motorola with this information earty in the deployment process. will out us in the best position to mitigate these potentiaJ issues. If the resolution requires additional third-party integration. application upgrades. APls, and/or additional software licenses. the Customer is responsible for addressing these issues at their cost. Motorola is not res00nsible for any delavs or costs associated with third-pany applications or Customer-provided third-party hardware or software.

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SYSTEM TRAINING
QUOTf-2839690
(10) MSOO • ELC
The objeccive of this section is to prepare for and deliver training. Motorola training consists of computer-based (online) and instructor-t,ed (on-site or remote) depencfrng on what i:s purchased. Our training delivery method.s wiO vary depending on course content. Training will be delivered in accordance with the Ed ucation Plan. As part of our training delive,y. Motot0la wiO provide user guides and training m aterials in an electronic format.

ONLINE TRAINING (IF APPLICABLE)
O nline training is m ade available to the Customer through LXP. This subscription service provides custom ers with unlimited access t o our online training content and provides users with the flexibility of Leaming the content at their own pace. Training content is added and updated on a regular basis to keep infonnation current Through LXP. a list of available online trainWlg courses. Motorola U ser Guides. and Training Material are accesst'""ble in e(,ec(ronic fonnat.

Mot orola Responsib ilities
Designate a LXP Administrator to work with the Cust omer.

Establish an accessible instance of LXP for the Cu stom er.

Conf49ure a Custom er-specific ponal view.

Organize content to align with Customer's selected technologies.

Create initial Custom er user accounts and a single Primary Administrator account.

During onboarding. assi.stthe Customer with LXP usage.

Provide teehnical support for user account and access issues. LXP functionality. and Mo~la managed content..

Provide instruccion to Customer LXP Administrator on building groups.

Customer Respons ibilities
Provide user information for the initial creation of accounts.

Complete LXP Administrator training.

Ensure network and Internet connectivity for Custom er access to LXP.

Customer's primary LXP Administrator is required to complete the following setf-paoed training: LXP introduction (LXP0001). LXP Primary Site Administrator Overview (LXP0002). and LXP Group Administrator Overview (LXP0003).

Advise users on the availability of training through LXP.

Ensure users c omplete LXP training in accordanc e with the Project Schedule.

Build groups as needed.

INSTRUCTOR-LEO TRAINING (ON-SITE ANO REMOTE, IF APPLICABLE) lnstructor-l,ed courses are based on products purchased and the Custom er's Ed ucation Plan.

Mot orola Responsib ilities
Deliver U ser Guides and training m aterials in an electronic format.

Perlorm training in aooordance with the Education Plan.

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Provide the Cu stomer with training attendance rosters and summarize any pertinent infonnation that may imp.act end user training.

Customer Responsibilities
Supply classroom{s) based on the requirements listed in the Education Plan.

Designate training representatives who wiO work with the Motorola trainer{s) to deliver the training content.

Facilitate training of all Customer end users in accordance with the Customer's Education Plan.

Motorola Deliverables
Electronic versions of User Guides and training materials.

Attendance rosters.

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PROJECT GO-LIVE, CLOSURE, AND HANDOVER TO S UPPORT
QUOTf-2839690
(10) MSOO • ELC
Motorola will utilize the Deployment Checklist throughout the deployment process t o verify features and functionality are in line with installation and configuration requirements. The Custom er will witness the ST demonstrating the Deployment Checklist and provide feedback as featu.res and functionality are demons trated.

The Customer is considered Live on the system after the equipment has been installed. configured. and m ade available for use. and training has been delivered or made available to the Customer.

Upon the conclusion of Go-Live. the project is prepared for dosure. Project dosure is defined as the completion of tasks and the Customer's receipt of contracted components. The Deployment Checkist serves as the artifact that memorializes a project d osure. A System Acceptance Certificate will be provided to the Customer for signatu.re t o formally close out the project. The Custom er has ten ( 10) business days t o provide Motorola with a signed System Acceptanc e Certificate. If the Custom er does not sign off on this document or provide Motorola written notification rejecting project closure. the project wi0 be deemed closed. Upon project d osure, the Cus tomer will engage with T echn.icaJ Support for on-going needs in aooordanc e with the Customer's specific terms and conC:rtions of support.

Mot orola Responsi.bilities
Provide the Cu stomer with Mo:orol.1. Technical Support engagem ent process and contact information.

Provide Technical Support with the contact information of Cu stom er users who are authorized to engage Technical Support.

Ensure Deployment Checklist i:s comple<.e.

Obtain Cust omer signature on the System Acceptanc e Certificate.

Provide Customer suivey upon closure of the project
Customer Responsibilities
Within ten (10) business days of recefVing the System Accepunce Cenificate. provide signatory approval signifying project closure.

Provide Mo:orola with the contact infonnaiion of users who are authorized to engage M o:orol.1."s Technical Support.

Engage Technical Support as needed.

Mot orola Completion Criteria
Provide Customer with survey upon closure of the project.

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ASSUMPTIONS
Th.is SON is based on the foDowing list of assumptions (if applicable):

QUOTf-2839690
(10) MSOO • ELC
Videom anager El Cloud (VMELC) must be oonnecr.ed to the Microsoft Entra 10 (fonn.llly known as Microsoft Azure Active Directory) for user authentication to the VMELC application. Microsoft Entra 10 can be synchronized with the Custom er's on-premises Active Directory usinQ Azure AD Connect. If the Custom er is using Microsoft Office 365, M or:orola wiD be able to im egra:e with this Microsoft Entra ID.

Must be 2003 or la,:er for Microsoft Entra ID integration.

Upload Speed R equirem ents for H ardware Devices
5 Mbps + 3 Mbps per additional device.

This assumes it will take 8 hours to upload 5 G B of video on a dev ice. - 40-50 Mbps per ooncu:rrent uploading dev ice.

This assumes video is required to upload within 30-40 minutes with approxim at ely 5 GB ,o upload.

If the Cus::om er is supplying an upload sesver to temporarily store video. please verify the seivet complies with the specifica'ti:ons provided in the Solutions Description.

By default. M 500 ICVs and V300/V700 SWCs do no< need an upload server for cloud deployments. An upload server m ay be required depending on how m any devices are upload ing concurrently and the need for the Customer to upload video ev idence at a given speed.

Upload appliance required if using 4REs or VISTA body worn cam et'as connec::ed ::o VideoManager El Cloud Cellular upload of ICVs and BWCs (if applicable) requites an Ethernet connection to an L TE m odem in the vehic le.

If the Custom er is supplying a sesver for VideoManager El (On-premises) solution. the Custom er must v erify the seivet is not a Domain Controller.

VideoManager EL for on-premises CM1not be installed on a seiver running Active Oireao,y or Exchange applications on the Cust omer's network.

The ICVs are configured with a hidden SSIO and WPA2-AES Security with a 128-bit Pre-shared Key. tf another type of security is d esired, the Custom er wiD be responsible for configu ring diese security reauirements into the ICVs. This infonnation must be supplied di.rough the IT Questionnaire in order for the factory :io configure die correct security requirem ents.

If the Custom er tS supplying their own Access Point it must be 5 GHz 802. 11 n compatible.

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M500 IN-CAR VIDEO SYSTEM SOLUTION DESCRIPTION
QUOTE-2839690
(10) MSOO • ELC
The t..1500 In-Car Video System is the first Al-enabled in-car \tdeo solution i:,r law enforcement.. tt combines Mo:orola's powerful camera technology with our
inctustry-leacfing digit al e\Adence management software.

VideoManager, to cfelj,.er high-qu.llity digital e\Adence and real-time an.llytic-s.

The t..1500 ofers t he following benefits:
~ exceptionally clear, e\tdeoce-grade \tdeo.
from inside and outside the \A:'hicle
The M500 has three high-definition cameras.
mounted on the front and rear windshield and in the
cabin. The front camera has a 4K sensor. with an ultra high-definition reconfrng resolution that captures both wide-angle and focused \Adeo s treams . The cabin camera·s infrared illumination allows back seat reconfrng in tot3I darkness. and a built-in microphone cape.ores audio in the -.ehicle during reconfrng.

WOl'ks reliably . e..en in chaDenging situations
1he cameras and processor are small. rugged de-,.ices. easily and securely install'E'd where they do not hinder any line of sight. They are tamper proof and built t o withst and significant imp.lci and se-,,e-e weather conditions. Ei.en if a -.ehicle is in a serious collision. the UninterruptibJe Power Supply automatically kicks into continue capturing ei.ideoce for those c ritical extra seconds.

Protects \ldeo data. v.hether in transit or a.1 rest
The powerful core processor. with a 1 t erabyte ctri-R. securely stores all \ldeo i:locage. encrypting the data to l)te'l,ent cyber threats.

Pro-,,jdes users a reliable, easy-tc>leam system
Ease of use is at the heart of the M500. The interface is highly intuitil.@. and 3t'l'f feature can be accessed with no more than three t ouches of the control panel. Users can start a recording manually or program sensors t o activate a recording when triggered - s uch as a siren. blue lights. \ehicle speed, crash detection. wireless mic rophones. and more. After the recording stans and is categorized. ewrything is automated. including the uploading of footage t o the system·s e'-'dence management software, VideoManager. There. recon:f:ings are easily managed, redacted. cxganized, and shared with all authorized parties, inclucfrng first responders. fleet managers, ini.estigative officers. s upe,Nsors. prosecu:ors. and legal teams .

Increases efficiency
The system·s software makes it easy t o search and analyze -.ideo footage, which can sa>R countless hours for users and minimize hum an eaor.

Promotes trust
By pn)'\tCling a clear record of incidents that occur v.hile officers are on duty. the t.1500 promotes trust between public safety agents and the communities they sen.e.

Integrates seamlessly with other MotOl'Ola technologies The M500 offers additional beneits when working in conjunction 'M.th MotOl'Ola' s V700 Body-Worn Cam era or L5M License Plate Recognition camera and VehicleManager. - When used with the V700, the t..1500 in-car -.ideo system triggers the V700 to record at the same time.

Officers can focus on the situation a.1 hand, while the cam eras - WOflting togecher as a seamless syst em - capture synchronized recording from m ultiple \ant.age points. The footage is uploaded t o and can be re..iewed on the same system.

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Item 1M - Page 34
0 MOTOROLA SOLUTIONS QUOTE-2839690
(10) MSOO • ELC
- When used \\\th the L5M. both the LPR camera and the M500 reed their collected license plate data into Vigilant VehicleManager and cftSplay the information on a single interface. WOflting t ogether, the syst ems increase co-,,«age 'M'lile maintaining ease of use through a shared user interface and dat abase. 1he M:500 is a reliable and comprehensi'R m obile \jdeo solution that wiU enhance safety . promote aocountabifity. and imprcr.,e effic iency . It ensures that you always hai.e the critical information needed for smarter. faster decisions t o help keep offic ers and the comm unities they sen.e safe.

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ATTACHMENT B
Item 1M - Page 35

4.13.2023

COOPERATIVE PURCHASE OF VIDEOMANAGER EL CLOUD WITH

INTEGRATED IN-CAR VIDEO SYSTEMS
AGREEMENT NO. 24C243
This Cooperative Purchase of VideoManager EL Cloud Agreement (“Agreement”) is entered into by and between the City of Palm Springs, a California charter city and municipal corporation (“City”) and Motorola Solutions, Inc., a Delaware corporation with its principal place of business at 500 West Monroe Street Chicago, IL 60661 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” or collectively as “Parties” in this Agreement.

1. Background.
a. This Agreement is made and entered into in reference to the competitively solicited Sourcewell Contract No. 042021-MOT (“Cooperative Agreement”). b. The City desires to purchase VideoManager El Cloud solution attached hereto as Attachment “A”, the content of which is incorporated by reference to this Agreement as if fully set out her in its entirety.
c. Contractor desires to perform said services on the terms and conditions set forth in this Agreement.

2. Term. The term of this Agreement is one-year beginning on the date provided in the Notice to Proceed for the City’s Public Works Department. The parties may mutually extend the term of this Agreement for up to two (2) additional one (1) year periods (“Option Period(s)”), provided, the parties do so in writing prior to the expiration of the original term of the then-current Option Period.

3. Compensation and Payment. This Agreement is for an amount not to exceed $72,260.13, subject to approved amendments and changes. All pricing must be in accordance with the attached Quote, as shown as Attachment “B”, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety.

4. Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.

5. Insurance. Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Attachment "C", incorporated herein by reference. If no insurance is required Attachment “C” will reflect that there are no requirements.

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6. Indemnification. To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its officers, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability under this Agreement. Contractor’s indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.

7. Notice. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed, or hand delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows:

IF TO THE CITY: IF TO THE CONTRACTOR:

City of Palm Springs Motorola Solutions, Inc.

Attn: Scott Stiles Attn: Norberto Colon
Title: City Manager Title: VP MSSSI & Director of Sales Address: 3200 E Tahquitz Canyon Way Address: 500 W Monroe Street Palm Springs, CA 92262 Chicago, IL 60661

8. Compliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing the Services. Contractor shall be liable for all violations of such laws and regulations in connection with this Agreement.

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9. Changes. In the event any change or changes in the work is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional fees. An amendment may be entered into:

A. To provide for revisions or modifications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional work not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.

10.Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon receipt of the notice of termination, Contractor shall immediately cease all Services except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer after such notice. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services and shall not be entitled to damages or compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the City's corrective action. Contractor may not terminate this Agreement except for cause, upon 30 days written notice to City.

11.Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting.

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12.Compliance with Economic Sanctions in Response to Russia's Actions in Ukraine. When funding for the services is provided, in whole or in part, by an agency controlled of the State of California, Consultant shall fully and adequately comply with California Executive Order N-6-22 (“Russian Sanctions Program”). As part of this compliance process, Consultant shall also certify compliance with the Russian Sanctions Program by completing the form located in Attachment “D” (Russian Sanctions Certification), attached hereto and incorporated herein by reference.

Consultant shall also require any subconsultants to comply with the Russian Sanctions Program and certify compliance pursuant to this Section.

13.Entire Agreement. This Agreement, along with the Cooperative Agreement constitutes the entire agreement between the parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written between the parties. In the event of conflict or inconsistency between this Agreement and the Cooperative Agreement, this terms and conditions in this Agreement shall prevail.
[Signature Page Follows]
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SIGNATURE PAGE TO COOPERATIVE PURCHASE OF VIDEOMANAGER EL

CLOUD WITH INTEGRATED IN-CAR VIDEO SYSTEMS AGREEMENT

BETWEEN THE CITY OF PALM SPRINGS
AND MOTOROLA SOLUTIONS, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By: _____________________________ By: _____________________________ Signature Signature
(2nd signature required for Corporation)
Date: ___________________________ Date: ___________________________ CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _N/A______ Item No. _N/A_______
APPROVED AS TO FORM: ATTEST:

By: _____________________________ By: _____________________________ City Attorney City Clerk
APPROVED:

By: _____________________________ Date: ____________________________ David McAbee, Director of Public Works
By: _____________________________ Date: ____________________________ City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E 9/25/2024
9/25/2024 9/25/2024
9/25/2024
Item 1M - Page 40
~ DocuSigned by:
~t~~~
lnDocuSigned by:
~:if};t~:~

4.13.2023

ATTACHMENT A

SCOPE OF WORK
Contractor shall procure and install VideoManager El Cloud with intergrate in-car video systems on nine (9) vehicles as defined in Attachment B, for an amount not to exceed $73,260.13.

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ATTACHMENT B

QUOTE / PRICING
Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 42
0 MOTOROLA SOLUTIONS
Bllllng Address:

PALM SPRINGS POLICE DEPT,

CITY OF
311 1 E TAHQUITZ
PALM SPRINGS, CA 92262
us
Shlppl.ng Address:

PALM SPRI G5 POLICE DEPT,
CiliY OF
200 S CMCDR
PALM SPRINGS, CA 92262
us
QUOTE-2676036
(9) MSOO - ELC
Quote Date,06/1I11/2024
Expiration Date,09/09/2024
Quote Cr,eated By:

Pawel Warzecha
Pavel.Warzecha@
motorola solutl ons.com
E,nd Customer:

PAlM SPR]NGS POLICE DEPT, CITY OF
Daniel Martinez
[email protected]
760-218-4237
Contract 36273 - SOURCEWELI!. 042021 -
MOi
Line Item Number Description Qty Term List Price Dnsc % Sale Prn:e Ext. Sale # ~~
MS00
WGB-0189A
2 WGB-0703A
VideoManager EL or
EX: Video !Evidence
Mam1gement
3 WG002002
4 PSV00S03898A
5 lne:entive
Subtotal
Estimated Tax

M TIKCONI'
KIT,802.11 AC, MS00 PO E,5

GHZAINT
MS00 KV SYSTEM, V300
WIA DOCiK, SPS*

VIDEOMANAGER EL
ClOUD, ANNUAL

UNLIMITEID STORAGE

PER JN-CAR VIDEO
SYSTEM WITH 2
C.AiMERAS
ON•SITE DEPLOYMENf ,
CONl'IGURA TIO NI AND

PROJECT MAINAGIEMENT
Watc'.hGuard Legacy
discount Expiration
Date: 10/31/2024
9 9
9 1YEAR
$410.00 20.0% $328.00 $2,%2.00
$7,5 18.75 20.0% $6,015.00 $54,13.5.00
$1,118.75 20.0% $895.00 :$8,055.00
$20,000.00 20.0% $16,000.00 $16,000.00
-$15,0 00.00 0.0% •$15,000.00 •$15,000.00
$66,142_00
$6,118.1.3
My~ b":.1re.JG!lan _ _r,;i MbtQrot:J's "'°'a-.r! ls bzed on .:1nd .subjeot ta ithe .terms ;md ,cond"11ons,of tht w ild .1n exearted ~ ,m..11 c:r.aict betwtt'~'l 0:tstomer and Mccorc&i (the ;::-,~%~~;;~~.,~ .. ~~~-rt~~cs~s:n~~~~~~l::a~1!:-'lr;:t~.~!~T:;:a;:;~~~-~~~d~~~~i~~: ~ MIK~So'.btl cms,.t.T1c.:.!.OO W81:Manroe-, U ed$t.Jte.. · 60GS1 - ~:l'-"11 1,goo

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0 MOTOROLA SOL U TIONS QUOTE-2676036
(9) MSOO - ELC
Grand Totall $72,260.13(USD)
Notes:
• Additional informatJon Is required for one or more items on the quote fo,r an order. • Unles s otherwise noted In ~h is quote / otder, installation ,of equipment Is not Included . •
Mysa.H 11r.1re,1akm _ ng MQ-.mol;11s q.,.ia-~ Is bzet:11 Ci!l ,::irid 5U'bjK1tto llhe 1t1ttms ;md ,cond 11onsof the v.1lld ;.md e:,iKUte,d w~ ,m.11tr.acr. bet'Ntt'n ( i.z:tomer .and Ma<Dl'ma (the ~~~%~~~,e~il:r:r~;;~-nr~~t~~T~~~"t~~;s~,~~=~!Fs1T~i;:~~~~~?l.:~~in:~~ ~ 11 Mot~,So"utl ans_.tnc.: !;OOW61:lUon~~. U Sb-te.: ~~1 - lt:: l&111 ~

Page 2 ends

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Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 44
- MOTOROLA SOLUTIONS

VIDEOMANAG EIR EL C ILOUD SOILUTION DESCIRIPTION
VideoManager EL Ooud simpli es e\i.denoe manageme11t, a!Ilornates data maintenance, aid ra:cilil ates management o.f !he Qistomer's cloudbased, o~ises storage solution.

It is compatible wi1h V30CVV700 body-worn, cameras aid M500 in-car -.ideo systems, as well as, legacy VISTA body-v.o111 cameras and 4RE i11-car \ideo systems enabli11g Ille Customer to ~ load' \ideo e>;idence quickly am securely. VideoManager EL Ooud allows liw stream ing from lhe V300N700 body-worn cameras and l he M500 in-car -.ideo system to Comma111dCentral Aware.

VIDEO EVIDENCE MANAGEMENT
QUOTE-2676036
(9) MSOO - ELC
VideoManager EL Ooud deli"'3IB benefits to all aspects of \ideo elidence adrnin·stration. With this s,treamtinedl process, the Customer mi11imirzes the amount of Ume spent manually managing e ·dence, allov.ing your team to spend mere time in tile fi.eld.

Simplified Evidence Review
VideoManager EL Ooud makes evidellce reliew easier by allowing, users to upload e\idence into clood storage liom tileir i11cfield de-.i.ces . This information incl'udes a recming's date and lime, de1.tce used to capture the e\i.denoe, e-.ent ID, offi cer name, and ewnt tyiPe. This al lows tile Qistomer to \i.ew recordings of an ineiident l ilat were taken from se..eral devices si multaneot1s ly, e[imi110ti11g the task of re\iewi ng irrelevant lbotage. Its built-in media player includes a \isual di,splay for i11cident data, llig lig ting mome11ts of interest whm I ighls, sirens, or brakes are activated dmtng1 the ewnt timeline.
other relevant files, sucil as POFs, spreadsheets, reports, third-party \ideos, audio recordings, pictures, a11d drawings Cclil so be g~ped together and storedl ru11der a speci c case e11try, albNing all pertinent information lo be storedl togetiler.

Easy E1t1idence Sharing
VideoManager EL aoud allows you to easily share information by exporting, elidence. Ways to export e-.i.dence i11eilude dov.nloadlng to a PC, shaJing e\idlence through a ctood-based ser\/ice, or Rimage. Rimage is a robust lool responsf!Jle u exporting, elidence to D~D/BR discs.

Alltomatic Data Maintenance
VideoManager EL O oud can schedule the automatic pui:ging of e1,1311ts based on recolded e"'31lt categoiy and age. It is user custom·zabl'e,
Security
The Ous!omer willl sync seculity groups and users from the Azure AcUw Direeitory. In VideoManager EL aood, ihe Customer can grant groups access to ihe e\ide11eie oo an as-rmededl bas is . •
M ysa:B u·,ms.lGICt.11 ~ -r:>; tJ..aml"OliJ':s q;.1011!! ls bzet::11 Ci..11 ,iJn.d .subject to me ilemlS ilr.d ,cond.rlonsof1h1! !i".1lld ;1 nd Hembtd w.nhoen ,mntr.act betwtt.n Ci:.istomer .and Mator'cla (t!he ••IJhimr!y:lng Agrtt: , ttui:,.iutlwrlzB C1u:.tci...'Tltr to p-.i~d-1.12 eq-Jlfl\·:rt6lt ;m d/m !.e.Nlce. er llces_11s;e ~fiwal'I!! tcolN!ctNC:ly •-Produms<-•). [f n.o Un.dert,i ng Ag~eemeru: emt:5 ·~ IMDtord.a ;:.nd Cnstr.i...'Tlff, lhen Matorot:ar-s ~ n:i:u. d t erms of u~ .a!!d Mac:am"i.lfS St.:1n d'.1 rrl f ertre". .a...11dl C,andllih .!ls af S-"J le:s ::indSupfMys gav,BTI the purchase ,a(d,r: IJ:lroduG?..

Ma<ambSotrtlo...11s,, i:nc.: ~Wet Mon roe-, U ecllSbtes M~ 1 - at: l & 111 ;BOO

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G MOTOROLA SOLUTIONS
!Integration with In-Car Video Systems and Body-Worn Cameras QUOTE-2676036
(9) MS00 - ElC
Video and a1.Jdio captured by the illtegration of i&e..- \ideo systems (4RE, M500) alld body-WOiin cameras (VISTA, V300, V700) are automatically lillked ill VideoManager IEL Clou::I based on Ume, officer llaITle, or group recon::lings. The Ouslorner can mze synchronized playback and ex:port o.f \ideo and aud o from multiple devices in the same record ng group.

IDEVIOE MANAGEMENI
The Customer can eas ily manage, corn.figure, and deploy their in-car and body-worn cameras ill, VideoManager IEL aoud. Bcxly-mm cameras are checked out to a ghen ofli.cer, wtlere VideoManager EL Cloud lkeeps record of v.ho last had the body-worn camera. Ill contrast, i&car -.tdeo systems are configured v.ith a list of o.fficeis. who are authorized to use it. Wilen an offi cer logs into the device, the o cer is marked as the owner of any e-.tdence toot is created by the de\ice. VideoMcl"lager EL Clou::I ooes no! display the o cer's name wt1o is currently assoeiiated v.ith the i&eel" \ideo system, but it do.es lbr bcxfy-wam, cameras.

VidleoManager IEL Ooud's IRapid Clleckout Kiosk feature rows agencies to take advantage of pooled body-wo.m ca,neras . The cameras can be cllecked out at the beginll·i,g of a shift using, an easy-to-use interface. At the end of a sllill., tile body-worn, camera will be returned to its dlock, v.here \ideo is automatically uploaded. Toe camera is then ready to be checked out for the llext shiff..

The in-car and body-worn cameras can also be configured to remember prefeie11ce settings for each user, including, \dume l'e,el, screen brightness and camera aim. These settii,gs are applied whenei.er a de\ice is assigned to a specific user. There are other settings in VideoManager EL Clou::I Illa! will enable the Customer to configure de\ices to operate in al'ignment v.ith your agency's policies alld procedures.

REPORTING
VideoManager IEL Ooud's Report Mallagement allows tile creatfm of repolils that ·11 g\ e !he Customer greater insight into the system. Reports are createdl to pro\ide a spec.ifi c type of data from a specified time period. Report types COier areas such as recorded! ei.ent details, purged recoroedl e'lents, recorded e\ellts wi1h unk.110W11 metadata, body-wom camera assignments, de\ice use, cl"ld case detaits.

Mysar.Uilmildlon 1)3 Mo:torofo'squail! lsbilsedl Q..'1 o1nd .su'bJcoi.tolhe tmnsiln:f ,oondtlonso.f thc..-.:JJld omdc,:,ie«rtcdY!- n 1mnb".aci:bc!t°Ntt'~'1 CU!itomer.and Mat~(the ••or,d'~yt!l g Agrec._-ncrn-•• tJirt authorhcs Ql.e.1o_'Tlc:r to pur,ch.i:.;c, ~ Ip~ il~ 11or sc:Ntccs or llcc<_nsc: schwa~ (col~c:tM:f.Y •-,p;r,odum'--)_ [f oo Undcrl:,t"3 Agn:cment c:JC?.ts bctwcc...'1 iMIKilt'm ;ind CuEn.:."N!r', lhe MJ:torol,1fs St:m::1.::i~d Terms of U2 a.11d MIK~IS St:mtbrd f till"t!: a.11d C,ondlllkins of S.-:.les ;1 ni:ISu;pJ!4ys gm,"BII the pure~ ,ohhe Pr,Dd-.Jas..

Motorrb Sa'btlcms. L'lc.: !.00 ".\'e.t Monr,oe-, U edl Sbte. ·~ GOG&I - II:: :l'-" 111.!i800 Page4

4.13.2023
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- MOTOROLA SOLUTIONS

MOBILE V IDEO PRODUCTS NEW SYSTEM STATEMENT OF WORK
OVERVilEW
QUOTE-2676036
(9) MSOO - ELC
Th·s Statement of Work (SOW) outlines the responsfbil'ities of Motorola Solutions, Inc. (Motorola) and lhe Customer for the imp ernentation of bod)f-wom camera(s) andfor in-car vi.deo system(s) and your dig[tal evidlence management solutioo,. For tile purpose of this SOW, lhe term "Motorola" may refer to our affil'iates, subcontractors, or certified third-party partners. A third-party partner(s) {Motorola-certified installer) will wor1< on Motorola's behalf to install your in-car video system(s) (if applicable),.

This sow ad.dresses the responsibilrties of Motorola and the Customer that are rel.eva11t lo tile impreme11tation of the hardware a11 dl software components [is,ted in the Solutions Descl'lption. Any changes or deviations from this SOW must be mutually agreed upon by Motorola and lhe Cus,tomer a11 d will be ad'dressed in accordance wfthi the change provisioos of !he Contraot. Tile Customer acknowledges any oha11ges or deviations from this SOW may incur add'itio11,al cost
Motorola and the CUistomer will wort to complete tll.eir respective responsibilities in accordance with the Project Schedul.e. Any cllanges to the Project Schedule must be mutually agreed upon by both pames rri aocordlance with the change provisioos of !he Contract.

U11 less specifically stated, Motoror,a will erform the work remotely. Tile Customer will provide Motorola personnel with access to their network and facilities so Motorola is able to rulfiU its obl'igations. All work willl be performed during1 normal bus·ness hours based on the Customer's time zone (Monday through Friday from 8:00 aam. to 5:00 p.m.).

The number and type of software subscription licenses, products, or services provided by Motorola are spe.cifically listedl in the Contract and referenced! in tile SOW. Services provided under !his SOW are governed by !he mutually exeouted Contract be een the parties, or Motorola's Master ClJstomer Agreement andl app[icable adde11 da ("Contract'}
AWARID, AIDMINISirRATl:ONI, AND PROJECT INITIATION
Project Initiation andl Plan11 ing w~I begin following the execution of tile Contract between Motorol,a and the Customer. At the oonclusion of Project Planning, Motorola's Project Manager (PM) will begin status meetings and provide stal!JiS reports on a regular cadence with he Customer's PM. The statlJiS report will provide a summary of activities compl'eted, aclivi'lies planned, progress against lhe project schedule, items of co11cem requ[ring1 attention, as well as, potential proj,eot m ks arid agreed upon mitigation actions.

Motorola utf zes Google Meet as [ts teleconference tool. If the Customer desires to use an alternative teleconferencing looll, any costs incurred: from tile use -of this alternate teleconferencing tool w~I be tile responsibility of the Customer.

IFBT-CJIS SECURffY POLICY - CRIMINAL Jl!.ISllCE rHFORMAT[ON CJIS Security Pol icy Compliance
Motorola does not believe our Mobile Video offerings (i.e. in-car/body-worn cameras) require compliance with the FBI-CJ IS Security Poli cy (CJISSECPOL) oased on the definition in Secition. 4 of CJISSECPOL and how the FBICJIS def111es Criminal Justice Information. However, Motorola does design fts products with the CJ ISSECPOL Mysac:; tr,1m ;x;tlO!I fcEa..ir:t; r.,..b'ioro'la1s quam Is based O!l ,iln.d .aibJCCJi. ba ;the! tmm ilnd ,cond"tlons,of thl!_v.:dld ;:mdl executed 'i'_l'.nltt..'1 ,to...'l tr.ad: lbctwtt!I rut 001er •nd IMDtord.a (tlhe ... Ond'crlyhlg Agrcc..."1lCf"Yt"'·~ thiJt iluth.orh:c:s C-umi.'llCJ" to PJ~thaz cqulp=ncnt ,1~ /or ~ Moes or lk.e:m;c, ~MWi2ir.! (ooUc~y •""f'r«iads' .. il,. Cf oo UndcrtJi"'3 Agr:1:1:mcllt c:dt:i bctwcc!i Moro'la .1nd Cllw:rn.er, theni Motor,ot:1rs Stm :::1.ud f ttms af U2 .and Mac~ 'S St.:in d'.1rd l eJ'll'I$ .and Gondltib...l'J s of S-1 16 ,1 ndStr.,pJMy s ~ bhe puKhase llhe flr.oduCit!....

Motord.3iSo\Jtlo...'1s,. l'lt.: 500 \\'cit lMonr,oe-, U edlSUltc - ~ 1 - at: 36-111 SBOO

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0 MOTOROLA OLUTIONS QUOTE-2676036
(9) MSOO - ELC
security controls as a gu·de. Motorola's Mobfle Video system design and features support best practice secmirty controls and policy compliance. In the event of a CJIS technical audit request, Motorola willl support the Customer throughout this process.

Personnel Security- Background Scre.ening
Motorola wm assist the Customer with completing the CJIS Security Policy Section 5.12 Personnel Security rel!3ted to authorized personnel background screening w hen, requested to do so by the Customer. Based on, Section 5 .12, a Motorola employee is defined as someone who is required to be on the Customer's property with u11 escorted access. Motorola employees will also have access to U1e Customer's netwOJ1< (s) and stored i11formation. Motorola h,a.s remote access tools to support virtual escorted! access to on-premises customer assets.

Additionally, Motorola perfom,s independent cri:minal background investigations inctuding name based background chec:ks, cred'ential and educational vetting1, cred'it checks, U.S. citizen and autholirzed worker identity verification on its employees.

Motorola wm support the Customer in the event of a CJIS audit request to valtdate employees assigned to the project requiring CJIS Seotion 5.12 Personnel Security screening1 and determine whether th5 list is up to date and accurate. Motorola will 110tify tile Customer within 24 hours or 11ext busi11 ess day of a person11e l status cha11ge.

Security Awareness l raining
Motorola requires all elflployees wilo will support the Customer to undergo Level 3 Seou111y Awareness Training provided by Peak Performance and therr CJIS on line trainrng platform. If the customer does not have access to these records, Motorola can facilitate proof of completion. If the Customer requires additional a11d/or separate training1, Motorola w~I wof1< with the Customer to accommodlate this request at an additio11al cost.

CJIS Security Addendum
Motorola req,..ires all employees direotly supporting the Customer to sign the CJIS Security Addendum if requ·red to do so by the Customer.
lhird Party Installer
The Motorola-certified third party installer wm work independenUy with the Customer to complete the Section 5.12 Personnel Security checks, complete Security Awareness Trai11 ing1 andl execute the CJIS Security Add'endurn.

COMPLETION CRll"ERIIA
The project is considered complete 011ce Motorola has completed alll respolliSib!lities l'isted in this SOW. The Customer's task -completion will oocur based on the Project Schedule to ensure Motorola is able to complete all tasks without delays. Motorola will 11ot be he d liable for project delays due o ·ncompl'ete Customer tasks.

The Customer mus! provide Motorola witil w ritten notification if they do not accept the ,completion of Motorola responsibil'ities. W111ten 110lification must be provided to Motorola within ten (10) business days of task completion.

Tile project will be d.eemed accepted if no WJitten notification 5 received witil in ten (10) business days.

In tile absence of written notification for non-acceptance, benefficfal use will ocu.ir thirty (30) days a1iter functional! demonstration of the system .
•
My~ nre;x;dCin fo:'kM.il)g Motorob '·s:~ct.l! lsbzeda..11 .;md sdhjea ta ltht:iterms ;md cond1kJns,of thll!:v.1lld;m ~Ktrt:e.dw ~11 ,mntroliC:l:bc!~_11 C-1..Et001er ~nd1Mctorc&i (thll!:
--0nd'ertytng Agre,t'_-nerrt"'•~ t'twn.:tuthorbes t ae-1n_'Tlti to r:,:.ir,ch:12 equlp1ll!effl ;.1~/m seM ceor IICB12 ~ftw:lire foolle~y ~'"111r<OCT.las' .. l- If MJ U.rM:tert,t~ .Agrremr:n1 ei&ts '~ !Moton=&! ;1nd·OJst.:omer, the111M!Jtorot,1fs$tin::!.;n, f ermsaf U~.a:...11dMot fs .Stmd'.1rd f ir.rrre::.a:...11 C,ondlllD!lsof :5:l les ;m il.5uiJfNY!!:hal gmo,rm tfhe purchasl! the Pr,odJre...

Mc.tord'.l1Soirtfa..11s. t..11c.:!i00\\'cstM·onr,oc-, u L St.ltcs·~1 -it.:36-111 SSOO

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G MOTOROLA SOLUTIONS
SUBSCRIPllON SERVICE PERIOD
QUOTE-2676036
(9) MSOO - ELC
If the co11tracted system includes a subscription, the subscription service period will begin upon the Customer's receipt of credentials for access. l he provision and use of the subscription servics is governed by the Co11tracl IP,ROJECl ROLES AND RESPONSIBILJlllES OVERVIEW
Motorola IPmject Roles and Respon sibilities
Tile Motorola Projed learn will be assrgned to the project under the direction of the Motorola PM. Each team member will be engaged in different phases of the project as necessary. Some team members willl be mullidiscipl'inary and may 1uffill more than one role.

In order to maxim ize effectiveness, tile Motorola Proj;ect Team w~I pr-ovid:e various services remotely by teleconference, web-amference, or other remote method in ord:er to fulfill our comm[tments as ouUined in til is SOW.

Our experience has shown customers who take an active role in the operational a:rnd educational. process of their system realize user adoption sooner a:nd achieve il igiler levels of success with system operation. The subsections below provide an overview of each Motorola Project Team Member.

Projec.t !Manager (PM)
Tile PM will be lhe principal busi11ess representative a:nd point of conlad for Motorola. The PM's responslbil'ities may include but are not lfm ited to:
• Manage Motorola responslbi[ities rel1ated to tile del'ive,y of tile project. • Maintain the Project Scil.edule, and manage assigned! Motorola personnel, subcontractors, a11d suppliers as applicable.
• Coordinate schedules of assigned Motorola personnel, subcontractors, and supp iers as applicable. • Condud equipment inventory if ap,plicabte.
• Maintain project cornmuni.cations with the Customer.
• Identify andl ma11age project risks.
• Coordi11ate co laboration of C1.1Stomer resources to minimize projeeit delays.

Ev u1ate project status ag1ailliSt Project Schedule.
• Conduct status meetings on mutually agreed upon dates to discuss project status . • Provide ttmely responses to Ouistorner inquiries and tssues related to proj ect progress. • Conduct dally status calls wi'lh the Customer duri11g Go-Live.

Post Sa'les Engineer
The Post Sales Engineer wmr work with the Customer's Project Team o n:

Discovery validation.

System provistoning.

Covers the IT portion of the Proteot Kickoff Call with the Oustomer.

Contracted data migration between two disparate digital evidence management systems (if app[icable}.

My~ iD"'.1ns.x:rlo:..11 frEaMlryg t-t..atmob'·sq:ictil! Is bEed cm .:irld .subjMitto the itemns ,m d 1oond:donsof the v.1/ld ;m d e-xEMXJt:e.d ~.nhe:n cnntr.ad: bl!M'eein Customer .and Mot:on::ia (the "' "llruf~ ytng Agre,ee_~•~tlf.wt.:iuthort:es Ct!!.to_-ner to purd,:12 eq:ilp~ .:J.~ / ar se'Moe: ,or- lh:i!'n2 Mhw;:,iN toolle~y ~"'Pr,od-.Jas' .. ).. tf RO Urtd e"Jing Ag~eeme:nt e·~ betwttn otorob :in Cllsm:...'11«, the Mooorol;r'S~n:fard f ermsof U~ .a'f1dMot~f'S.S:tmcbrd f iB'm!,;.L'I C,ond/llmls cf ~ les:1ml .su-pJ!il.Y5 gav,em t:heporchze ,o{the Products...

Motcro'b,Sdutlans,. t.'lc.: ~ ·wcst lMonr,oe, U st.ltcs ·60661 - at: 3&-1'1'1,~

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0 MOTOROLA OLUTIONS
System Techno logist (Sf),
Tile ST will. wol'k wi1h the Customer's Project Team on:
• Configure Cus,tomer's digital evidence management system. • Inspect installation and configure hardware d'.evices . • Provide instructions to the Customer on how to configure the hardware. • Review Deployment Checklist with the Customer.
• Develop and submit a Trip Report
• Updlate Customer IP Map.

Profession al Services Engineer (if applicable)
QUOTE-2676036
(9) MSOO - ELC
Tile Professional Services Eingineer is engaged! on projeds that includ'e integrat ion between Motorola's digital evidence management system and tile Customer's third"iparty software application1. Their responsibillties inctude:
• DeliiVeiy of the interface between Motornlia's d'igitall evidence management system andl the Customer's thirdparty software (e.g. CAD). • Wmt with the Customer to access requrred systems/data. ~pp'l1 cation Specia'llst (if applicable)
The Applicatton Special st will wmt with the Ous!orner Projeot r eam on sys,tem provisioning1 and education. The Application Specialises responsibilities include but are not ltmited to:
• Del'wer provisioning education and guidance to lhe Customer tor Qperatfng and maintainrng their system. • PrO\l ide product education as defined by this SOW and described in the Education Plan. • Provide on-sile training based on the pl'Oducts the Customer purchased. feohlilical Trainer 1 lnstmdor
Tile Technical Trainer / lnstmctor provides training on-site or remote d'epending on the training topic and dep o}'ln ent services 1Plllrchasedl.

Motoro:la-Cemfied nstaller
Tile Motor,ola-certified instalt.er is primarily responsible for installing in-car video systems (ICVs) into Customer vehJd es. There are specific requirements the 3rd 1party 1Partner must meet in order to be consid'ered a Motorolaceltified installer, and Uley ind ude the following:
• Required Training
- Wf G0501 - M500 Vehicl.e lnstallatioo Certification (Remote) or WTG0503 - M500 Vehi.cle lnstalllation Certmcation (Live)
Needs l o be renewed yearl¥.

Needs lo be submitted to the PM by lhe technician completing tll.e installation rm less than thirty (30) d1ays 1Prior to the installation.
- Review of any previous Motoro11a Solutions Technical Notifications (MTNs}. • Optiona'I Training
- WGD00186 - M500 Installation Overview and Quick Start {NA) Not required for fnstallation1. Avarlable for the installing technician. - WGD00177 - M500 In-Car Video System lnstal ation Gu·de Not required for fnstallation1. Avarlable for the installing teohni.cian. - M 010272A01 - M500 In-Car Video System Basic Service Manual My.s;es ir.lnsact:lan ~ 1)9 ~J::rt_oro'l.1".s. C[J O"'..i: Is. Cl.l5edl on ,.ind .subject to ~ terms. ilnd ,cond1ions,of the Yillld .1nd ex~ w~ ,m!ltr.ct r:wccn l:ustorau:r .and IMctor'rlla (tile: '" "_IJnd'eriy:lng illgrtt..~~ ttiat,.1uth.orlzes Qu:;tn..'Tl.er to purd , .i:.e cqJlp:ncnt ilnd)ar scM ccs ior- 11~ sofiwa~ (coUectJvcly """PrCO-.Jm'•":1- [f oo U.n.dl!rf)ing .alqr,eement ,eBt:; betwMn Moton:ia .ind Cu20..'Tiff, then M:Jtor~..--s $t11:xfard 'terms of u~ and MDtoraa/'S 51:ilnif.ird f cmt:". .a..'ld t-ondlth!ls of Silles ilmt Su: ,Pys ~ the purchase oh bc: fir,odut:a Mot~ Sotrtl ans,. tr1c.: SOO We.t iMDf"lr,oe, u ' ed sti:lte. ~6061:it - ,ti:: l'&--111 saoo

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0 MOTOROLA SOLUTIONS
• Not req;uiredl for insral!atioll!. Avaflable for the installi11g technician.

QUOTE-2676036
(9) MSOO - ELC
0th.er responsibilities the Motorola-certified installer may be involved! in include the installat ion of cellular routers or Access Points. These actMties will o nly be competed by Motorola if Motorola quotes these services; otherwise, the completion of these servi.oes are solely the responsfbil'ity of the Customer.

Customer Support Services Team
The Customer Support Services Team will provid.e on-go·11g support to the customer following Go-Live and final acc~tance of the project.

Customer Pmj:ect IRo'les and Responsibilities
Motorola has de,fined key resources that are crttical to this project and must participate in all the activittes defined in this SOW. OuringI the Project Planning ph,ase, th.e Customer w ill be required to provide names and co11tact informatiolli for the roles listed betow. It is critical that these resources are empowered to make decisions based on the Oustomer's operational and adm·nistration needs . The Ous!orner Proj,ect Team willl be engaged from Proj,ed lnitf1atiolli through Beneficial Use of the system. Ill! the event the Customer is unable to provide the resources identified in this section, Motoro11a may be able to supplement these resour ces at an additional cost Projed Manag.er
The PM will act as the primary po·11t of contact for the d'uration of the proj,ect. In th.e event the project involves multiple locations, Motorol!a will wmt exd usively with the Customer's primary PM . The PM's respons ibflities w illl includ'.e, but are not limited to:
• Commu11icate and coordinate with other project partr.cip.ants. • Manage the Customer Pro·ect Team includ'ing subco11tractors and third~party vendors. This inc[udes timely facflilati.o n of tasks and activitf.es .
• Maintain project comm unications with the Motoro la PM. • Ident ify tasks required of Customer staff that are outlined lilt this SOW and the Project Schedule. • Coosolidate all projed lrnquiries from Customer staff to present to Motorola PM. • Approve a deployment d•ale offered by Motorola.
• Review Proj,ed Schedule wfthi the Motorola PM and final ze tasks, elates, andl responsibfl ities. • Measure and evaluate progress against the Project Schedur.e. • Monitor project to ensure resources are available as required. • Attend status meetings.
• Provid'e timely responses to issues related to projed pKJgress. • Liaise and -ooord'inate w ith other agencies, Customer vendors, contractors, a11d common earners. • Review a11d administer change control procedures, hardware and software certification, and all related project tasks reqµired to meet tile deploymernt dlate .
• Ensure C'Us•tomer vendors' readiness ahead of the deployment date. • Assign o ne or more personnel to work with Motoror,a staff as needed for the d:uration of the project, incl'udtng ,one or more representatives from the lli department.
• Identity a resour ce with authority to formally acknowr.edge a11d approve m ilestone recog11 ition certificates, as wen as, approve and release !Payments in a timely manner.

Provide Motorola 1Persornnel with access to all Customer racrlilies where system equipment is to be installed.

Temporary identification cards are to be issued to Motorola personnel, if required for access.

Einsure remote inetwork connectivity and access for Motorola resources.

Mysa:.e. tr.11'1!'.iildJO!I ~ Mt.rtara'l.;1•s ~ D'il:! Is based mi ,iJn.d .su'bjec.t to the terms iJrd ,oondtlonso.f the ..-.illd ;m il executed~ ,~i:riaci betwee'!I t't.r.tDriller and MDtord.a (the Ma<orola
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G MOTOROLA OLUTION<;
• Assume responsibi[ity for all fees pertaining to ijcenses, inspeotioM and a111y delays associated with inspections due to required pemn its as applicable to this project.

QUOTE-2676036
(9) MSOO - ELC
• Provid.e reasonable care to prevent equipment roqposure fmm contaminants tllat may cause damage to tile equipment or intenuption of service.
• Ensure a safe wol1\ ing environment for Motorola personnel. • Identify and manage proj;ed risks.
• Provid.e signature(s) of Motorola-provided milestone recognition certificate(s) witllin ten (10) business days of receipt.

IT Support
lli Support manages the technical efforts and ongo·ng activities of the Customer's system . lli support will be responsible for managing Customer provisioning and provid'ing, Motorola with the required! information for LAN, WAN" server and client infrastruciure.

The IT Su~port Team responsrbil'ities includ'.e but are not limited to:
• Participate in delivery and trainingI activities to understand tile so.flware and tunctional[ty of the system. • Participate with Customer Subf,eot Matter !Experts (SM Es) during tile provisr.oning pmcess and associated training.
• A:utholirze gJoball provisioning decisions and be the Po·nt of Contact (POC} for reporti111g and verifying problems.
• Maintain rovisioning.
• lmptement changes to Customer infrastru.cture in s1.1pport of tll.e proposed! system.

Video !Management Point of Contact (POC)
The Video Manager POC willl educate users on df.gital media policy, participate in rnsoovery tasks, and complete the Video Management Administration training. lihe Cuslomer is responsible for its own creati.on and enforcement of medi1a protection polictes and procedures for any dtgital media created, extracted, or downloaded from tile digital evidence management system.

Subject Matter !Experts •{SME.s)
SM Es are a core group of Uisers involved with the analysis, training and provisionin.gI process, includingI makingI decisions on global provisio1fng. The SMEs shoLJld be experienced users tn their own respective field (evidence, dispatch, patroll, etc.} and should be empowered by the Customer to make decisions based on provisioning_, worikffows, and department pol'icies related! to the proposed system . frainingI POC
The Training, POC willl act as the course facilitator and i,s considered! tile Ous,tomer's educaHonal monitor. The Trai11 ing1 POC wm wol1\ with Motorola wllen policy and Iprocooural questions arise. lihey will be responsrble for develop·ng any agency specific training material(s) and configuring new rusers on the Motorola Leaming eXperience Portal (LXP) system. Tllis role wi[I serve as !he first line of support duringI Go-Live for tile Customer's end users.

An.ysa.e. U",1nsactk 1...11 fcC.:M.i_r.:g tJJ:rtnrofa'.5 ~am Is based D...'1 .:md .subjec.t tla the terms ilnd a:md.tiorn;of tlu v,1ll d ilntl ex~ w.nrk..11 cnntr.actbetweon CustDme r •nd IMIM:on::ia (tin:! • Met
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Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 52
0 MOTOROLA SOUJTJONS
,General Cius om er- Responsi'brl ties 1l if a.,pplicable) In a.dditio -o t!he Custom E!if"r-e~IOCI sibilffies sled ,above,. lhe G.\Jstomer- ·s responsi e or t~ •f owi Qi:

QIJ OTI:-2676036
(9) MS.00 - E C
I• I Customer-provided eq;ui;pmein
s)'S"l:em oo · oo listed as a · otorro
efo.
uding 111, · d-party hBRJ:wa:re an so:twa:re need.ed fur lhe pro,l!Xlsed de era.ti ,_ Ex.em, es "ndude e d , ser ·wort.sta: · o:n.s, netwo:rt ,e,qui,pment, • Confr{l re. tes a d m ainta- thim-partysystem ls) t!h at -11 in.e<IfB£e ·with the PffilOCISed sys,tem _ ,• Establisli a:n .App · a.1io Program ming ·e,rmoe, (API) or .a:pplicab e im -;party sys,tem (s) aoo provide ,docum:entafion at des>cnlles th e integratioo lhe · otora .sys ·em. ,• Cocmfirlllrte a d acil'itate oam mun.icatio betweein lb o:rnla a d Custom er· im-party !lendo:r(s) ,a,s rre,cq uired. • Motor -certified · s1B11'ers must be eerimed thrOl!lgh LXP · r rem ote or · pe.r:;on · latioo -ai i Qi. · e Customer is respon e fonvm perfunned by 011-cerlifi:ed ·n,sta r s. 1• 11.Jpg;rades to, C'l!Jswmer's e,xiis,ting sys em(s ) i order · S'l!IPl!Xlrt lhe· proJ!l'Osed system. ,• Mi11igate Dte rmpact of upg1 dinll] Olll5<tom E!if" t!hin:il-party system (s) lha.t · I integra e wi e prap0:5!ed system.

MotoJ s.lro gly reoom me ds workini;i wit lhe otornla Project Team ·o 1mdersta d lhe· mnpacl of 5ud, up grades prior o taking adion.
,• Acn,,,e psrlicqiatioo of Ol.llS<tom er S Es d · g t!he oa rse• ,of lhe project. ,• Becironic versions o:f any documents·• on i3ssociated business processes 1idE!inli ed. 1• P'rovid'i~ i3 fee wilh t!he raq ired ,computer =d ,au dio-sVis'l!Ja'I eqi ipme fur · ,,i" i Ill and ·wolik ses'Sioos. ,• A'b ity· ·to, participate in i;emote• proj ect m e · gs using Google e,e · or a muh!J l:;r i3g:ireed upon Cl!lstom erprovided r;emote oon fere cin oca. otorola: is no t respoo lefor ,an:,r,de ys Iha ,arise from Cl!lsto.me( s fai re to perform e respcmsib i ·es o ined in t!hi:s S01/I!' anlela)'s cau sed by Customer's third-party . endoo1sl or5U'bool'ltracio:r(s).

NETWORK AND HARDWARE RE.QU IRBMIENTS
he f owing requirements m us e m et b:;r the Customer prior o · otoro inst lin gI the prapOS!ed system:
• Provide network cooneciiwty fur · e !JransfE!ir a d exchange a ,dla fur !he prnl!Xlsed system . 1• Provide Virtual Privat e Ne lik (VP ) rem ote access or Mot omlBJ pE!irSo eJ ·to, con figure t!he system a:nd ,OOJ7du:ci diag;noslics.
• Provide ntemet access sewer( s).
,• Provide devices s'l!Jch ,a-s wmks· tiDns. tablets, i3nd smBI\P ooes , li-,-ern:et.acoess for·system usage.

Chrome is fru!, rec01111mE!inded bn:rwser f or optimal performs oe .. The wmkstaliions must s port S W dews 11 Ein erprise•.
,• Provide and inst, ,an vutr.s so are for·wmkstma js l- • Provide o·orn'la wiilh administrative ri,g:t,ls to, Ac ve DiJ;ectaliY fur !he purpose a ins· la.moo, coofiguraliia • ,and S'l!IPl!Xlrt.
,• Provide 1311 environmental ,cond · FIS sud! ,a-s power. unin errupt i e poweir so111rces (I.JPS)'. H'IIAC. firewall an ~twork req ·rements.
• Einsure req1Jr,;e,ci tr'3ffic is routed t!hrn g:t, Cus · otoro is no respoosi'b far ,an:;r ,costs or delays t!hat arise from Ou.s:tom!!if's f ure to m eet ne.twork ,and a:rdwa:re reqi irem einls..

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0 MOTOROLA OLUTIONS

PROJECT PLANNING
QUOTE-2676036
(9) MSOO - ELC
A clear understanding of the needs and expectations of Motorola and th.e Customer rs cn1f.cal to fostering1 a collaborative environment of trust and mutual respect Project Pla:nnrng requires the gathering1 of specific information to set clear project expectations andl guid'elines, as well as lay the foundation for a successful implementation1.

PROJECT PLANNING SESSION
A Projeot Planning Session willl be scheduled after the Contract has been executed. The Proj,ec,t p11am1ing Session is an opportunity for the Motorola and Customer PM to meet prior to the Project Kickoff Meeting and review Ikey er.ements of tile project andl expectations. Depernding 0 111 the [terns purchased, the agenda will typically inctude:
• A lligh level review of the foltowing project elements:
- Contract documents.
- A summary of contracted apptications andl hardware as purchased. - Customer's involvement in project activi1i.es to confirm understanding, of scope and required lime commitments.
- A high level Project Schedute with mirestones andl d'ates. • Confirm CJIS background investigatf.ons and fingerprint requirements for Motorola employees and'for su bcontraotors .
• Determine Oustomer location for Motoro11a to ship their equipment for installation.

Motoro'la Responsibilities
• Sclled:u e the remote Project Planning Session.
• Request tile assignment of Customer Project Team and any additional Customer resources that are instrumental to tile [Projed's success.
• Provid'e tile initial Projeot Schedule.
• Basel'ine the Project Schedule.
• Review Motorola's delivery approach and its renance on Customer~provided remote access. • Document mutually agreed upon Project Kicikoff Meeting Agendla_ • Req;uest user information required to establ'ish the Customer in LXP.

Customer !Responsibilities
• Identify Customer Project Team and any addition.al Customer resources tllat are i11Strumental to the project's success.
• Aclmow1ed'ge the mutually agreed pon PIOject Kickoff Meeting Agenda. • Provid'e approval to proceed! with tll.e Project Kickoff Meeting.

Motoro'la De:11ve:rables
• Project Kickoff Meeting Agenda.

PROJECT KICKOFF
Mo orola wi ll work with the Customer o understand the impact of introducing a new sol'ulion and the preparedness needed for a successful impl:ementatf.on . •
M ySiliieS tr.lnsaodO!I r.:ig Mmoro'lal.s. cpct.r! Is. based Cl!l ,ilR.d su1Jject ta tf,e 1t:em u;.in:i ,cond.-rlonso.f thl! ..-.tlld ;m cx~l'cd w.nlttil 1m!ltriaci bctwec:!I CustDml!r ,and M~oro.ia (tne ... U\·11fcrlyl.11g Agrtt.: ) t~ ~uth..ort:es tmtn..'Tl<:r t0, P'Jndia2: eq.ilp: :ncot iln:i(ar ~~~ ,or 11~ :ns.:- :.-lrnotliil~ (~ UeCUl'e:ly •-Pr,ad:nB "1. cf oo U.ndl!r+,in; ~ rei:m1mt ~i.5c berwttn IMctorml ilm:ICtisto...'Tlff, thi: Motar~ a~s$brd;n d'termsof U::.c.-ndMotarcla"!i.9t.1ndbrd T~.a:...,11I C,cncllthns of S.rles;m SU: plys gw,cm the purchase ioflihc Pnod:nn .

M ot~ ~o..l'J~ l:nc.~M)O ·'-Bt M onr,oe, U ed! St:JtB ~ G,O&S1 - 1::: :1S.- 111~

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~ MOTOROLA OLUTIONS QUOTE-2676036
(9) MSOO - ELC
Note - The IT Questionnaire is completed during the pre-sales process and prior to Contract award. The IT Questionnaire is given to Motorola at the time of offer acceptance. Delay in completing the IT Questionnaire may delay shipment of equipment. Motorola will not be responsible for any delays associated with or related lo tile completion of the IT Questionnaire.
!Motorola Responsibilities
• Review Contract documoots ind uding project delivery requirements a;s desclib-ecl ·n this SOW. • Discuss the deployment start date and d.eliver the Deployment Checkl'ist. • Discuss vehicl'e eq1J ipment inslallatio111 activities and responsibililies. • Discuss the equipment inventory process (if a;ppl'icable). • Discuss project team participarits arid their role(s) i111 tile proJect with fu lfilling the obligations of this SOW. • Review resource a11d scheduli.Tllg requirements.
• Discuss Motorola remote system access requirements (24-hour access to a secured two-way Internet connectio111 through the OtJstomer's firewall for the purpose of deployment arid maintenance). • Discuss and deliver the BUiSiness Process Review (BPR) Workbook. • Complete all necessary doc1J mentation (i.e. fingerprints, background checks, card keys, e.tc.) required for Motorola resources to gain access to Otlstomer faci[ities. • Discuss the LXP trai.Tll ing approach1.
• Provide designated Customer administrator wi1h access to LXP. • Review and agree on completion criteria and the process for lra11iSitioning to support.

Oustomer IRe.sponsibilities
• Provide feedback on project delivery requirements.
• Review the D~ployment Checkl'ist.
• Review the rol'es of project participants to identify decision-making a1Jthority • Provide VPN access to Motorola personnel to facilitate delivery of services described in this SOW. • Validate nori-disclosme agreements, approvals, and o her related! ilems are compete {if appficable). • Provide au d.ocumentation (i.e. fingerpririts, backgro1Jnd checks, card keys, etc.) req1J ired for Motorola resour-ces to giai111 access to Customer facil'ities.
• Provide Motorol1a with names and contact infom,ation to the designated LXP Administrator(s). !Motorola De iverable.s
• Project Kickoff Meeting Minutes.
• BPR Workbook.
• Deploym.ent Checklist

DISCOVERY TELECONFERENCE
During1111.e Discovery Teleconference, Motorola will meet with the OUJStomer to d'.efine system co11figurationi, as well as, agency recording and retention po icies. This information wrll be cklc1Jmentedl irn the Business Process Review {BPR} Wmkbook, which is used as a guide for configuration and provisioning deoisions.

IMotoro la Responsibilities
Fac~ilate Discovery Teleconference(s).

Review and comple.te BPR Wonk.book with the OUJStomer.

An.y s.1..6 tr.Jre::dmi ~ 1')9 Mm_mol:i':s c,;iatl!: Is based Ci...'1 -:md .5llhjectto ihe erms ;1n::I reorwi.tlonsof 1he v.1ll d ;ind ex~"'-' , -!I ,cnntr-1id bc!tweffl Customer·.a.nd otorob [the --~~d'erty:1.!lg Agreie..~•• tn.t-,uith.ort:E:S Ou:r.ln..'11.cr to p-.1r,ttl.iz equip~ .ind11m ~ Moc or 11~11:.e ~ftw:u~ l~ 'llcttN'ely •iP;r.ad-.1m .. :l,. Cf R!0 U.n.dert:,ir.ig Agr,E:eme_nt ci&ts betwcc.'l Mc<~ ilr:I CO!.:tti..-ru:r, ttum Mxa111:i,fots ~t.m:for;d't erms of u~ iil!ld MGtDrmJi'S .stilndbrd f c:rm:; .i...r1el GIJOjltibn:s of 5.'11E!S ilndSupply:s ~ 'tltu: FUJ'C~ ,af tht: Products..

MIX~$o.'udo...,u,..tnc.: 500 \\'est lMonroe-, U Sbte:s-~tit - F. 36-111S&OO

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G MOTOROLA OLUTIONS
• Confirm C1.1Stomer-pmvid.ed configuration inputs.

Customer Responsibilities
QUOTE-2676036
(9) MS00 - ELC
• Gather andl review infom,a!ion required to complete the BPiR Workbook during1 the Discovery Te eco11ference. • Schedu e OustomerProJeot Team and SMEs toattern d the DiiSoovery Teleconference. SMEs should be present to weigh-in on hardware, software and network components . Customer attendees sllould be empowered to convey policies and make modifications to policies as necessary. • Return completed BPR Workbook no later than five (5) business da)IS a1iter the conclUiSion of he DiiSoovery Ter.eco11ferenoo.

Motorola DeUverables
Complleted BPR Workbook.

My .s;a'"-~ ;tr,1 rr;;xtlc.n fcea.wl~ Mbirirdl.1'.5 q;iDD:! ls based i=m ..:i n.d .su'bjec:tto lt1I! terms ;m:I 1oond.1HJnsof 1hl! 'l".Jlld ilml necute:f w ' n ,mntract br!M'CHI CJ!itDmer .and IMoton::la ( e ... 1.lnderty.tn g ~~ ~ t'tiat,i1utMlrh.es't usto...'llti to p-.J rd 1;12 eqJI~ .1nd1101 seM oe:s «- llcense :i:.o~re fco'l~ctNefy •-P,r.OCku:u --:1. If nio U.n.d en:,ing Agfeement ~ bctwttn IMot~ ;.mdl 0:J~"TIB", th1m Matol\Dlirs ~t.:nx fo r,dl 'ferms of Use a..'ld Ma< 's stmcf.Jrd f~ and C,Of"dltib..'ls of Si:l'les .1ndl.SU-,pjM_ys ~ 'tlhe pure~ ithl! P11od-.Jre...

M1K Dr'Cfu,SWtl a...T1s., i'nc.: ~ \'\'e.tlMoru oe-, U edlStiJtcs - ~ 1 - i:36--111.~

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0 M'OTOR01..4 SOLUTIONS

PROJECT EXECUTION
HA!RDWARE PROCUREMENT AND INST ALLATION
QUOTE-2676036
(9) MSOO - ELC
Motorola wfll prooure contraoted hardware as part of the ordering process. Tile hardware will be configured with a basic proite in tine with the infom1ation provided by the IT Questionnaire or Discovery Teleconference for installation and configuration of tll.e system. Tile Custorner is responsible for providing an installation enviFonment that meets manufacturer's specifications for the hard:ware, which includ.es but is not limited to:
• Po-wer
• Hea ·ng and Cooling
• Network Conneotivity
• Access and Securtty
• Conduil and Cabling
Motorn:la ResponsibiTities
• Procure contraeited equipment and ship to the Customer's designated tocation. • Inventory eqllipment after arrival at Customer location (if applicable),. • Install backend server in Customer's d'esignatedl area (iii applicabl.e}. • Conduct a power-on test to validlate tile installed hardware and software are read~ for configuration. • Ve~ remote connection to hardware.
• For an on-site d'ep!o'Jlillent, Motorola -wi'I be responsibte for verifyingI the body-worn camera Transfer Stations are ronrnected: to the Customer's netwm1<.. The Ous,tomer is responsible for ernsurtrng Motorola has the correct IP ad'dress(es) for configuring the T ransfer Stations, and thle Customer's netwmk is operational!. • The installer wfll be responsibl'e for instamngI the Access Point(s} (APs} if provided by Motorola (if applicable). • The ST -will verify whether 1!he AP(s} are properly installed and connected to the network (if appijcab e). • Oreate a Trip Report outl'ining the activities completedl during configuration and testing of system hardware.

Customer IResponsibrlities {if applicab e)
• Procure Oustomer-provid'ed equipment and make it avaLlable at the installation location. • Confirm the server room comp es w ith environmental requirements (Le. Ipower, uninterruptible power, surge protection, heatingl cool'ing1, etc.).
• Ve~ the server is connected to the Customer's ne-twork. • Provid'e, install, and maintain antiivirus soft-ware for server(s} and,or wolkstation(s). • Enable outgo·ng network conneotion (external firewall), to the CornmandCentral d oud by utilizing the Customer's Internet oonnection (if applicable).
• Install Customer-su~plied APs (if a:pp cable).
• Ve~ APs are property installed and connected to tile network (if applicabl'e). • For remote deployments, the customer is responsrble for verifying the body-worn camera Transfer Stations are ronrnected: to their nelwm1L
• Confirm access to ins,talled software on Customer~provided workstation(s),. • For body-worn cameras, the Oustomer w1 I verify whether the Tra11Sfer Statiorn(s} are connected to their network.

Motoro:la Deliverables
• Contracted Equipment.

My~UimSiJdia...11 ~ PJ ..btarot.:1'sq;iatJ: lsb.set:ICiJ1 ..in.d .su'bject t<1 himrms;1nd a:md :Don1;ofth1:! v.Jlld i1n c:ii~cdw .. c...11 ,cantr.»ctbl!M"Ci:'n OU!itomer iilindlMGC (tlhe! "'" Mot~
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Matoro..:.J1Sobda...11s,, l'nc.: ~ \\lest lMDn r,oe-, U St.Jtes · GOG61 - i: l&-111Jtfl00

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Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 57
0 MOTOROLA OLUTIONS
• 6Q'-1ipment Inventory (if applicable).
n-Car Viideo System Configuratio , (if applicab:l'e)
QUOTE-2676036
(9) MSOO - ELC
The Motorola-certified installer will cornpl'.ete the installation of the irn-car video (ICV) system(s} withtn the C1.1Stomer-provided vellteile(s}. The installer may also be responsibr.e for tnstall ing cellular routers or WiR radios inside the vehicle(s) for wireress upload of video to the Customer's digital! evidence management system.

The Customer vehi.des must be availabl'e for the ST to complete the configuration and testing of the contractual number of ICVs. If the Cl.Jstomer does not have all vehi.des availal>re during the agreed upon date and time, the Customer may opt to srgn-off on the number of ICV configurations compr.eted. If the OUstomer requires the ST to complete the full ,contractual 111 umber of ICVs at a later date andl time, addil!ionall cost may be incurred . Tab:le 1-1 shows the number of ICVs an ST is contract1JiaUy obligated to configure and test based on the number of ICVs purchased.

Ta ble 1-1: Number of Contractual ICV Co:nfigurations
Number of !CV Purchased Number of ICV to Test
1 11
2 2
3 3
4 4
5 - 25 5
26 -50 110
511 - 75 115
76 - 100 20
101 - 1150 30
151 - 200 40
20·1+ 20%
Note - The Pricing Page will reflect in-car video installation servic-es by Motorola if Motorola is responsible for the vehi.de installatioos.

Motom:la Responsibi lities
•
Setup server for I CV dig ital vid'eo recorder (DVR) configu ralion.

Create configuration USB used lo compr.ete ICV hardware configuration and vali.datiorn .

Travel to the Customer site to conduct configuration and testing of ICVs.

Compete ICV -configuration on a single vehicle, and val d~te the config.uration with the Customer.

Receive Customer approval! to proc-eed: with remaining ICV configurations.

Compr.ete remaining contracted vehtole configurattons.

Test a subset of compr.etecl ICV hardware configurations.

An.y .a"~itr,1ns.Jdlcrn ryg Mb'tciro'l;:i 's gucrtr: ls~ma . .:md .su'bject'taitheterms .1nd ,oond.1ionsohhe v.1lld i1n d e-xeaite::Jw. til.mntriKtbl!Ni~ _n t ustcmer.and · at (!:lie •~~d'!ert_ylng Agre_,e..'flHl'l""•t that..1uthartzes't,m-b:t..'niB to p:ir,ch.is.e eq.rl~'Ttfftt .ir.d.i'or 2:~~ or IIC".e'.ns,e ~ttware t~ Uectitcfy •-Pr«klctt .. ).. If Ml Undr:rt,ing Ag~ecmr:_nt ~ 'between 1Ma<ord.a i1ndCU~a..."llff1 "tbe ~ r,Dl .trs~rd,u;d'terms.Df U~ ,;u1d Mac 's .Stm i1n::I T-errre. ,;1..111tl C,Gndltibn5 af 5.'.J'les ;m d5u: ply s ~ tme pwcb.»e d iihe P.r«tJcu.

MDC So'i.JdD...~ f·nc.:!totlWcst lMonr:oe-, U ' StiJte. ~6M1a - 1: l&1n ~

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0 MOTOROLA OLUTIONS QUOTE-2676036
(9) MSOO - ELC
• For Motorola-certified install'er, complete the installation of cellular router and confirm placement of antenna mounting with Ous,torner (if applicab e}.
• The Motorola-certified installer writ illiStall Customer-provided SIM card into oelfu!ar muter.ind conned cellular muter lo ICY (if applicabl'e-).
• Acti,vities surrounding, ICV (M500} intelface to Automati.c Licernse Plate Recognition (ALPR} (if applicab e). - lnstalll Gar Detector Mobile MDC Software on Customer~provioed: mobite data lem,inal (MDTI within the veh.id e.
- Configure MDC Netwmk Cardi.

Custoiner Responsibilities
• Provid.e- Motorora with remote connection ano access credentials to cornpl'ete ICY hardware configuration. • Notify Motorola of the vehicl'e installation location. • Coord inate and schedule date and time for ICY h,ard'ware configuration(s ). • Make ICY hardware avail1abte to Motorola for cornfiguration and testing: rn accordance willh the Project Sched.ule.
• Provid'e- cellular SIM Card for Internet connectivity to the installer at time of vehicle irnstallation1.

IMotorn. a De ivernbles
• Comprete Functional Validation Pl1an as it applies to lhe proposed sol'LJ tion1.

NOTE - The Customer is responsible for having all vehides and devices available for installation per tile Project Schedule. Al l cellular data fees and lntemet connectivity charges are the responsibility of the Customer. If a Motorola-certified installer is not used to install the ICY(s), Motorola is not responsible for any errors in hardware installation, performance or delays in the Project Schedule. In the event the Customer takes on tile responsibility of installing the ICY(s) ttlrough a Motorola-certified installer, Motorola is also not responsible for any errors in hardware installation, performance or delays in the Project Schedule. For ALPR installations, an MDT is req uired for all vehicles (if applicable).

IBody Worn Camera Configuration (if applicable)
Tile Transfer Station w ill be util'ized: to configure each body-worn camera according lo Ille Business Process Review. In order for lhiiS process to be successfully completed!, the T ransfer Station mL1St be conneoted to the Ou;stomer's dtgital evidence management system. The table below shows t he num ber -of body-worn cameras a:n ST iiS contraotual y oblig1ated lo ,configure and test based 0111 the nllmber of body-worn cameras purchased.

Tab e 1-2 : Number of Contractual BodY-Wom Camera Co11fig;urations Number of BWC Purchased Number of BWC to Test
1 1
2 2
3 3
4 4
5-25 5
26 - 50 10
My sases llr.lnso1ctl ct..11 ·~ i::i9 Mbmro'liJ l.s q'!J ct.l! Is;~ an ,;:md .subj~ ta the terms; ;,m:I a::ind.tioru;of 1he 'i".1 1l d ilnd e-xMmed ~ 1mntr~ be twee-.n C-ustor.m!r and~~ (tlhl! ,..lkld'crt_yl.."1g ~~•• thiat..1utoortzes t 1 1e.tct.11 . to pur;tha2 equlpm.em: il~ /m s.eMce ,or llc.e-:n~ ~fiwilre t~ '_lle.ctHely .. 'Prod--JotS .. ).. tf oo Un.dr: r't,{rq Ag r,eeme_ru: ~ betwtt-n MIU: ,1r:ul Cu20..."nCf", thl!n Mxor,Dfili'·~ ~ rdilr;d·t erms of U:.c -'!Id M et 's stJm:lbrd f C!i:n:; andl c,Of"dlth..11 s of 5.J'les ;m dSu;pply s gm'Cfl1 the pure~ ,altht! P,r,DD!Jtr...

Mat $dutla..ri~I'!ic.:.S00 Wcst 1Monr.ac-, u St3tcs ·tiotiti1 - ir- ~6-111,!i:Bl)Q

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0 MOTOROLA OLUTIONS
Number of BWC Purchased Number of BWC to Test
511 - 75 15
76 - 100 20
·101 - 1150 30
'151 - 200 40
201+ 20%
IMotorol a Responsibi lities
• Configure T ransfer Stalion(s), for connectivity to t he digital evidence management system. • Verify the Transfer stati.on(s) is coofigured property and connected to the netWOfk . • Configure body-worn camera(s) within the digital evi.dence management system. • Check out body-worn camera(s} and create a tes,t rewrding.

QUOTE-2676036
(9) MSOO - ELC
• Verify comp etion of 'llpload from body-worn camera(s) after it iis d:ocked in a Transfer station or USB docile • Install and provide a demons,tralion of cl'ient software as part of the same on-site engagement as Go-Live, unless otherwise outrined in this SOW.

Customer !Responsibilities
• Select physical location(s) for T ransfer station(s). • Providle and install workstation hardware.
• Comptete installat1on of client solitware oo remaining workstations and mobile devices. • Validate hmct ionarrry of components and solution u1Flizing the D~pto',lfllent Checkliist • Providle Motorola remo e connection infonnation and necessary credentials.

Automatic licen se Plate Recog:nitlion (Al.PiR) Commissioning (if applicable) Th·s section hig lights the responsfbitities of Motoro11a andl the customer when an in-car video system interfaces wi:thi the Law Enforcement Archival R~port Nie ork (LEARN) database.

IMotoro'I a Responsib.i lities
• Create a Customer account in the LEARN system with user emails. • Vemy the Customer has installed and launched the Vigilant Gar Detec or Mobil'e Software per the Vigilant LEARN Quickstart Guide.
• Providle M'obfle LPR - Officer Safety Basic and Advanced Pre~lnst lation Checklist • Provide Agency Manager with Training Materials and Car Detector Mobile MDC software installation g.uide. • Advise Ag.ency Manager of di1fferant options available to add new users. • Coo rm Agency Manager iis aware of registration required for Hotlis!s. • Coo. rm Agency Manager understands how to set up data-sharing.

Customer !Responsibilities
Identify th.e Agency Manager
Register to receive access to Hof liists.

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um
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~:sb~~=~~~tM ~•t:md;nd f erms of U:.e anTMatorcl;t's J;=~~\~~:s~ts:~~ .St,mifo1rd , ~ and ~,Dndlllh...q::;; 1!
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r
pl
,~~~r~:s~:.::~= ·ysha g,:n,'CITI th!! pwd:1.Be iof ~~itr.N! r:3ntM~ Pi~od-.Jct:i.. ~
MDtord.J.~tl a..'ls.,L11c.: !tDO \\'cst MDnroe, U ~tcs •S(tfjS1 - it.: 36-l 'l1158DO

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0 MOTOROLA SOLUTIONS

SOFTWARE INSTALLATION AND CONFIGURATION
QUOTE-2676036
(9) MSOO - ELC
Motor-ola wm ·rnstall VideoM!anager Evid.ence Library {EL) software on a specified number of wmkstatioos diotated by the Contract. Tihe Customer will be ~polliSibr.e for instaltingI the software on the remaining wol1\statiorn..

Provisioning of VldeoM!anager EL software will be done in accordance with the tnfom1ation contained! in tile BPR Workbook ..

Installation of Vid:eoManager EL software consists of the tol owing activilies:
• Deliver,y and installalion of server hardware (if applicable). • Network discovery.
• Operating system and software instaJllation.
• Onooarding, user I group tdentity set up.
• Provide access to tile application.

ViideoManager EL (if applicab'le)
The VideoMa:nager BL software iis a:ni on-premises solulion that requires an onsite seiver a:nd su~ports both body wom ,cameras a:nd in-car vid:eo systems.

Moto.roh1 Responsibi'lities
• lnstal I software on a ~pecifi:ed number of customer workstatiolliS a:ndlor mob1 e d.evices. • Use informatioo provided in the BPR Wmkbook to •configure Vf.deoM!anager EL software. • Test software using, a;pp[icable portions of the Functional Validlation Plan. • Provid:e instruction on d tent software USB utitity.

Custoiner Responsibilities
• Provid:e a networik erwironment that conforms to tile requiremoots presented in the Solution Descliption. • Procure a:nd install seiver a:rn d storage hardware at desired location in accordance wi1h Soluliori Description requirements.
• Perform a power on lest with Motorola.
• Provid:e assigned Motorola System Adminiistrator with access to SQL database for installation purposes (Motorola's access will be revoked 'Upon conclusion of the installation),. • For Aclive Director,y integration, provid:e domain user (service account), secun1y group (for application administrators including service account), and doma·n read access (if applicable). • Provide workstationi and/or mobite devi.oe hardware in accordance with specifications listed ini the So l!lti.on Oescqptio .
• Compl'ete online trainirng.
• Compl'ete installation of cliel"II so1ilware on remaining workstations al"!dlor mobile d.evices.

ViideoManager ELC (if applicable)
VldeoManager BLC software is a cloud solution that does not require an onsite server a:nd supports both bodywom ,cameras a:nd [n-car vid:eo systems.

Motorniia Responsibilities
Use information provided in BPR Workbook to configure VtdeoMlanager ELC so1ilware.

Based on Customer feedbadk, pertorm the followingI activities:

My~ itransowtk i!l i::,; MamrdliJ'-s q;ict.e h; l::..tscd! 0:..11 ,iJn.d .subject ta !the ltemls .an:t 1oond1icnsof the n lld .1 r.id e:cealkd w. ·!I ,mntr,act bc~:n CustDl'il1r:r .aind MotEJt"mal [tfhr: ""1.Jnd-.iyl,g ~ "I tt..t~uth.or!,os Quslrc"Tlti to ?Jrd m" equlp=nt ond,'m oor.iceo.,, lla,n,., ooftw>"' lrollottMOly "'"li>r,odn:lls""t If oo U dcrt,lng Ag, .. mcnt-l>e!wo,on Mot iln d ciistn_"Tlff", the MGJtor-olilf!'.i ~t.mcfa rd 'ferms of U!X! iiL'ld Mat~ l's .st.Jn ibrd f em,;:; .and C,ondltib.11:; o'f 5-'.J'll!S iln d.5u;p,~y s gav,r.m tlhr! _pt.JKl,;ase of ;the Produm..

Mot Solidoc_,s,. inc.: SM ..,,t Monroo. U cdst:Jte - G0661 - 36-11,1!;/liMl

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0 MOTOROLA OLUT!ONS
- Create users, groups, and setup pem,issions.
- Create event categories.
- Set retention poricies.
• Test software using applicable portions of th.e Functional Validatio111 Plan. • Ensure training POC can access the system.

Custoiner !Responsibilities
• Vefify traffic can be routedl through Oustomer's firewall and reaches end UiSef workstations.

CloudConnect Installation and Configuration (appl icable for CommandCentral Aware purchas.e) IMotorn'la Responsibi lities
• Vefify remote access capability.
• Remotely configme CloudCmrnect Virtual Machine within the Cloudl Anchor Seiver. • Configure network connectivity and test connection to the CloudConned Virtual Maclline. • Create am IPSEC tunnel
• Provide Customer with tile information for setting up the IPSEC tunnel.

Custonmr !Responsibilities
QUOTE-2676036
(9) MSOO - ELC
• Pmvide Motorola with two static IP addresses, corresponding subnet masks/default giateway, and avarlable NTP and DNS IP for the CloudOonnect Virtual Machine arnd !h,e Cloud Anchor Server. • Confirm with Motorola tile 11etworik perfom,ance requ·rements are met. • Configure firewall to allow traffic from IPSEC runnel Completion C ·teria
• CloudConned Virtual Maclline configuratio111 is complete and accessible throughout the network.

CommandCentral !Evidence (if applicable)
Motorola will work with the Customer to d'.etermine best industry practices, current qperations en,vironment, and subsystem integration to ensure optimal configuration of your Cornman.dCentral Evid'ence solution.

IMotorn'la Responsibilities
• Use the CommandCentral Adrnin Portal !o provision users, groups, and rules based on Customer Active Directory data ..
• Guide the OUstomer in the configuration of Com mandCentral Evidence.

Customer !Responsibilities
•
Supply access and credentianB to Customer's Aclive Directory for tile purpose of Motorola conducting CommandCentral Evidence provr,sio11ing1.

Respond to Motorola's inquiries regarding1 users, groups a111d agency mapping !o CommandCentral Evf.dence.

Provisi:on policies, procedures, and UiSer perm55ion,s_ Configure evidence as directed by Motorola .

My~ tr,1ns.iala..'1 fo:kM.i~ Pl.marlDia's ~cm: I:;. based Ci!l ..1 rtd .subJectto the terms. ilrd reond2flans;of thr! v.1lld ilnd e-x~ w.nttcn imntriact M-'ee'.n l't.r.ii:Dmer •nd Mat~ (1i 11: ••uniffflytng ,r,qr.,.-_'""'1t'""I iliot-outnorhos Qu,;tr,-_..,., to pu,ct,,,., eq:,1~'11"'1t and/or oor,loo, ,.,. 11 ,..,,., .,Rw,~ loollot:ti.-.ly •-P,o,bm"'"~ If n,o Un<lorl,io;i ""3r-.. m•nt ~lcl,;t,s -_, IMc.tord.a ;m dl Ctis.m..'?lff, thr!n Mztor<DliJ/s ~t:mcford f enns;of U~iil..'ldMGt 's S&lnd"o1rd f crm:..-nd C:,codltlbns af ~ 'les .:u:uJSu-JJply:; ~ 1!11: pun:hase ofithc fir,Da.lca.

Mat Sotida..11s.,, t.'1c.: ~ Wcst -Cf'lroe-, U ~tc · 6061!:lt - aitc:36-111.~

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Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 62
0 MOT OROLA OUJTIONS
DATA MIGRATION SERV,IOES (IF AIPPLICA!BLIE)
QUOTE-2676036
(9) MSOO - ELC
The Customer is responsible for partitioning data to be converted: from a legacy or one-premises digital! evidence managemen system to an on-croud solution as part of this offer. The Customer will have ten ( 1 0} business days to provide feed back after Motorola validates the migrated: d:ata. If feedback is not received on, or before ten ( 1 0) l)usiness days, Motorol1a willl assume Ille migration is complete.

Motorola Responsibi lities
• Receive access lo Customer video data.
• Pelifom, contracted data migration an.d vali.dation.

Customer IRespon.snbilities
• Provide remote access to partitioned data to be migrated. • Validate migrated dataset, and provi:de Motorola with feedbac:k withirn ten (10) business days.

Completion. C11iteria
• A migrated dataset as defined in the Contract.

DEMS lNl EGRATIONS AND THIRD-PARIY INTERFACES (IF APPLICABLJE) The integration between, Motorola's d gital evidence management system and the Customer's third-party system may consist of an iterative series of activities depending on, lhe complexity of accessing the third-party system.

Interfaces will be installed and configured in accordance with !he Project Schedule. The Customer is respo.nsible for engaging third~party vendors as required to facilitate connectivity and testing of tile interface(s).

Motorola Responsibilities
• Develop and configure rnterface(s), to support the functionality descn'bed in the Solution Descriptfon. • Establish andl validate connectivity between Motorola and tll ird-party systems. • Pelifom, fimcttooal demonstration to confirm the intertace(s) can transmit and recewe data to tll.e Customer's digital evi.denoe management system.

Customer IRespon.snbilities
• Act as lia ison between Motorola and tll ird-party veridor(s) as required to establish connectiivity to the digital evidence management syst em.
• Provide personnel authorized to make changes to the networik. and thircl-party systems to support Motorola's integration efforts.
• Provide network connectivity between digital evidence management system arnd the third-jparty system(s). • Provide information on API, SDKs, data sclleme, and a:ny documentation neoessary to establ'ish interfaces with all local and remote systems. Tllis information slloutd be provided to tll.e Motorola PM within ten (10} business days of the Interface Engagement Meeting.

NOTE - At the lime of initial design, unknown ciroumstances, requirements or anomalies may present diffioullies with interfacing Mo orola pmducts to a third-party application. These difficulties could result in a poorfy performing or a non~functional interface. By providing Motorola with this information eaJ1y in the deployment process, will put us in the best position to mitigate these potential issues. If the resolution requires additional thir~ party integration, applicatioo upgrades, APls, and/or additional software licenses, the Oustomer is responsible for addressing these issues at their cost. Motorola is not responsible for any delays or costs associated with third-party applications or Customer-provided third-party hardware or software.

M:,i.s.a'esilrilns;,alO!'I · ~ Mo.-.mdl:i ".Si q;icr~ ls; ~a...'1 .and .su'bjett to ltht iterms. i1nd ,oond1Jons;of thr: v.1lld i1ndl e:,u~w «d w !I ,mntr~ bc:~ Customr:r.illnd!Motorola (1lhr: ••Un~eriylng Asr""--...nt""l tl>ot o rbos c.,..,_,_ to p:,rd 1•"' oq;,lp;~ ond/ar oo:r..t""' ,or Ito,,.,., .,,Aw;,,., loolloctl<ely ""°l'r-od>m""~ If "" Uodor'l,ing Ag r-oomoot eiom -, Mot~ ilml Costn.~ , 1tu n Mator~iilf·s ~ nd.1 r;d'ferms; cf U:z ,and Mot '!ii St:imfurd f,enn;s iaml C:,andltihn!. af S.:.'l1!5 ilniiSup;plys gavcm 't:hr: pure~ of the! Pr,Ddacts..

Motcro11i ~ tla...11s-. blc.: 5Dl'J \lBt IMcnr,oe,, U ' r: St.rte · l'i06~t - lie 36-111 Mll'Mi

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Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 63
0 MOTOROLA OLUTIONS

SYSTEM TRAINING
QUOTE-2676036
(9) MSOO - ELC
Tile objective of · his secoo n is to [Prepare for and d'eliver training. Motorolta trai11 ing consists of com puter -basedl (011 rne) and instructor-led (o!l-'si'te or remote) d~pend·ng on wllat LS purchased. Our train·ng delivery methods wrll vary d~pe11ding on course content. Trai11 ing1 willl be del'ivered in accordanc:e with the Edu:ca ion Pl1an. As part of om trarning delivery, Motomta wi [Provide u;ser guides and training materi<als in an electronic format.

ONLINE TRA!INING (IF APPLICABLE)
Online !raining LS made ava il1abte to 1he customer thmu:gh LXP. This subscription service provides customers wi'lh un limi'led access to our on Ii ne train ingI content ancl provides users w[tll 1he flexibflity of learning tile ,content at tlleir ow:rn [Pace. Trai11ing content is addedl and updated on a regular basis to keep information current.

Tllrough LXP, a list of avaflable online training courses, Motorola User Guides, and liraining Material are accessible in electronic format..

Motorola Re5:ponsibilities
• Designate a LXP Admrniistrator to worik. with the CllStomer. • Establish an accessible instanc:e of LXP for the CUiStorner. • Configure a Ous,torner-specific portal view.
• Organize content to align wi'lh Oustomel"s selected technologies. • Create initial Customer user accounts and a si11gle Prrmary Adm·nistrator account. • Duii ng onboarding, assist 1he Customer wi'lh LXP usage. • Provide techntcal support for u;ser accournt and access issues, LXP functional'ity, and Motorol1a managed conte11t.
• Provide instruction to Customer LXP Administrator on burlding groups.

Customer !Responsibilities
• Provide user information for the initial! creation of accounts. • Complete LXP Admrnistrator training.
• Bnsure network and Internet ,conn edivily for Customer access to LXP. • Customer s [Primary LXP Administrator is required to complete 1he following, self.paced training: LXP Introduction (LXP0001 ). LXP Primary Site Administrator OVervi.ew (LXP0002), and LXP Group Adrnrnistrator Overview (LXP0003).
• Advise users on the availab.lity of rainingI ttirough LXP. • Bnsure users comp ete LXP training in accordance with tll.e Project Schedute. • Build groups as 1rneeded.
!INSTRUCTOR-LEID TRAINING (ON-SITE AND REIMOTE, IF APPLJICABLE) I nstruotor-led courses are based on produ els purchased an.di tll.e Customer's Education Plan.

Motom'la Re5:ponsibi'I ities
Denver User Gui.des and training matenals in an electroni.c fom1at.

Perform trainirng in accordance with 1he 6d:ucation Plan.

My.a.e:; tr.lnsildJQJ"I fo:'a.Mr::-q ,.-J:rt:aro'la's ~OD:! Is based an ,;:ind 2.1'bject·kl ;the emts ;md ,candtkxisof1he v,11l d iln e,t~ 'WMte...T1 ,~triact lbeNift:D t"ust001er ,and Moton::&I (the • IMct
•\Jhd'fflylng
and
~
Ctls.10.."Tler, then
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Motor-ol
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Ma<GrCbSolrtlons. tnc.: ~Wet cnr,oe-, U Swtes .. SQ6G1 - ~3'-111 5800

Page 22 ends

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Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 64
0 MOTOROLA OLUTIONS QUOTE-2676036
(9) MSOO - ELC
• Pmvidle tlie Customer with training attendance rosters arid summarize any pel1i11 ent infom1ation that may impact end user training,.

Customer Responsibilities
• Supply classroom(s) based on the requirements listed in the Educatio11 Plan. • Designate trami11g representatives who wfll work. 'Nith the Motomla trai11 er(s) to d.eliver th.e training content. • Facmlate training of all Customer end users in accorda11 ce with the Ouslomer's Education Pla11.

Motorola Deliverables
•
•
Efectronic versions of User Gu ides a:nd lrai11 i11g1 materials .

Attendance ros,ters .

M ys:ue:;tr.:ins·aalCi!I i cy;i P,i11.btma'li1':S cp;icr.1! ISi ~ an..1n.d .subjett to ttM:terms i1nd cond:tions;of thi:1t",1lld ;m de:ir~ w. !1 1tnntrKtil:N:l'M:fll lustami:r iand Matan::&i (thi:
••lJbd<rlyh,g -'gr=...,,t-"I iliot,outh<Jrhes Cir;lll.'!le to pu,dm ~ eq;,I ment ond /m oo.r.ioos or llo,nse - ~ (cdllectt.,,ly ""'l'r,od:Jcts""t If oo Un.derl,ing Agr,eem•nt-l>etweon Milt~ ;:m CU~"lll!f", thl! Motor.Dl ~ s ~ nd;:mdl 'f1!mu; of U:.oe oii..'ld Mot 's St.Jmfurd f~ and C,oodltih..'ls of S.:.les i1nd.5u:pplys ~ ·ll'he pw-chilisi:! oaf die P.rod-.Jir.i.

M ilt SolJtlans., fnc.: ~ West MDf"lr,oe, U st.Jte. ~~ t - aiic: 3&- 11 1~

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Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 65
0 MOTOROLA SOLUTIONS

PROJECT GO-LIVE, C LOSURE, AND HANDOVER TO S UPPORT
QUOTE-2676036
(9) MSOO - ELC
Motorola wfll util ze the Deptoyment Checkliist throughout the deployment process to verify features and fimcfional'ily are in line with installation and configuration requirements. l lle Customer will witness the ST demonslrafing !tie D~p loyment Chedkijst and provide feedback as features and functiona[ity are demonstrated.

Tile OUiStomer is ,constdered Live on lhe sys,tem after the equipment has been instaUed, configured1, and made available for use, and training tl•as. been delivered or made availiabf.e lo tile Customer.

Upon lhe concl1JSion of Go-Live, the project is prepared for closure. Project cr.osure iis de,fined as the co111ple1ion of !asks and the customer's receipt of contracted •components. l lle Deployment Checklist serves as the artifact that memorializes a prqjeot d osure. A System Acceptance Certlfi:cate will be provided to the Customer for signature to fonmaUy close out ttie proj.ect ltl.e Customer has ten (10) business days to provide Motorola with a signed System Acceptance Certilicate . If the customer does not sign off on lhiis document or provide Motorol1a wrttten notlfi:cation rejecfing project closure, the project will be deemed closed. Upon proj.ed dosure, lhe OUiStomer will engage with Technical Support for on-go·ng needs in accordance wi:th the Cus,tomer's specific terms and conditions of support
IMotoro a Responsibilities
• Provide tile Customer with Motorola Technical Support engagement process ancl contac,t informafion. • Provide l echnical Support with the contact information of Customer users who are authorized to engage Technical Support.
• Ensure Deployment Cti.eck liiSt is complete.
• Obtain Customer signature on the System Acceptance Certlfi:cate. • Provid'e Customer survey upon closure of the project
Oustomer !Responsibilities
• Withrn ten (110) business day s of receiving1 the System Acceptance Certi'ficate, provide signatory approval stgnifying1 project d osure.
• Provid'e Motorola with the contact information of users who are authorized to engage Motorola's Technical Support.
• Engage Technical Support as needed.

IMotoro a Completion Critel'ia
Provide Cus,tomer with survey upon closme of the project.

An.y s;a~tr.ira:x:tlo.._11 tn:cMI~ '111.17.mo1:i's:q;.ict.l! ls.bzedcan ,::md 5U'hjKttoithe llBms ;m::l ,ooniltions:of1t-11! ..-.ill d ;m dl n'Ktltti:I w.rtt.e...11 1m.."'ltr.adibe~~~tafim!:r ,;ulid nt~(b'be ••IJnd'erty.bg Agree..~•• trun,,111thorclz~ Ou:;t:o::ncr t a, p!Jl'd 'li1:z: equip~ i1rdlor scM c:e;.« 1112'_~ :.oftMiial"I! t~ ·11eeutt1y •-if~ad--.1CIS' .. ~ tf n.a Un.den.,ing ~r•H!ment ~ icm between MotEM"Dlai o1mll Cr.lstr...'IIB", 'then Motar,Dl ilf!. ~t.ln::i.nid f mns of U!.t! ,and Mot~'!.i stlnif.lrd f enn:; andC,cnjltibn~ of 5-'.IIM o1ml.5uji:plyshil gavan the puu:hast:! of ti-Ni! Pr«bcr...

MotornbSol.Jtla...'ls.,, l:nc.:~\'\'est ·oor,oe, U 5tiltc5 · '°6S1 - ii: 3&111.SetNl

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0 MOTOROLA OLUTIONS

ASSUMPTIONS
Tlf s SON is based on tile following list of assumptions {if applicable):

QUOTE-2676036
(9) MSOO - ELC
• Videomanager EL Cloud (VMELC) must be connected:to he Microsoft Entra ID (formally lmol'm as Microsoft Azure Aotive Directory} for user authentication to tile VMEL:C application,_ Mlcrosoft Entra ID can be synchronized witll the Customer's on-premises Active Directmy using Azure AD Connect. lfthe Customer is using Microsoft Offi.ce 355, Motorola willl be al)le to integrate with this M crosoft Entra ID. • Must be 2003 or later for Microsoft Entra ID integration. • Upload: Speecl Requirements for Hardware Devices
- 5 Mbps+ 3 Mbps per additional device.
• 1 litilis assumes it will take 8 hours to upl'oad: 5 GB of video on a device. - 40-50 Mbps per concurrent uproading device.
• 1 ltnis assumes video• is required lo upload witllin 30-40 minutes with approximately 5 GB to upload. • If the Customer is su pplYing an upl'oad: server to temporar~y store vid'eo, please verify !he server com plies with the specifications providecl in ttn e Solutions Description. • By default, M500 ICVs and V300N700 BWCs do not need an, upload server for cloud: deployments. An upload: server may be required depending, on how many devices are uploading concurrent!~ and !he need for tile Customer to upload video• evidence at a given speed. • Upload: appliance required if using 4REs or VISTA body worn cameras connected to VideoManager EL Cloud • Cellular upl'.oad: of ICVs and: BWCs {if applicable) requires an Ethernet connection, to an L TE modern in the vehicle.
• If the Customer is supplYing a server for VideoManager EL (On-premises) solution, tile Customer must verify tile server is not a Domain Controller.
• VideoM~mager EL for on7premises cannot be installed om a seiver ru nning Active Directory or Exchange app[ications on tile Oustorner's network.
• The ICVs are configured with a hidden SSID and WPA2-A:.ES Security with a 128-bit Pre-,shared Key If another type of seculity is desired, the Customer W'ill be responsible for configuring these security requirements into the ICVs. This information must be supplied ttnrough tile IT Questionnaire in order for ttn e factory to configure tile correct security requirements. • If tile Customer is supplying: their own Access Point, it must be 5 GHz 802 .1 11 n compatible.

My~ tr.lmilctlan fcO::Miryg Mmordli:i l.5 cpcr.J:! Is based an ,iJnd .s1.&J~ to the terms ;mc:l ,oondtlons,of the ·1--.:il ld ;md e:i1KOto:I Wl'ik.'1 1m.'1l:r.ad lbc!~.n t'ustDfiller ,and ~ -ixoro1a (the ,..Uhd'etyi..11g it.gret".:--niern-•J tlm.;:u.11.horl:i!es Cll!.b:ime to purd , .1s;e eq.J lp..'nfflt ;mdlm ~Mee« llce<.n2 s,:iftware (ooUe.c:t.Nely ~iflr,OO"Jois' .. l- lf no Undert,t~ Agr,eemenl e:mt:s betwee..'1 Mctord.a ;ind fum..'11,ff, the Maklr,o,l,1t-s m .1rd f crms of Use -'!Id Met 's .stilnifurd f e:nms ~11d C,aoc:l ltlbns of Sol ies. ,1n .SU-,P~ ys gavcm tlhe FW(l".lse ohhe IProduotS..

Met $dutkms,, t.nc.: 500 1'\t:st Monroe, u ~ te. ~ ~ti1 - t:: ~6- 11 '1,5800

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Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 67

G MOTOROLA OLUTIONS
M500 IIN-CAR VIDEO SYSTEM! SOLUTION DESCRIPTION
QUOTE-2676036
(9) MSOO - ELC
Toe MEOO In-Car Video System is the lir.,t Al-enatled in-car 1Adeo solution for law enforoement. It cornlines Motorola's powerfil.J camera teohnology with oo
inoustry-leading, digital e\idence managemei,t software, VideoManager, to del'i\.er lfgh-qual'ity digital e\idence aTJd real-l:ime analytics.

Toe MEOO offers the following OOlllelils:
• DeU-i.ers ex~tiornalll,' olear, e\lidellcS11rade 'Video, from inside and outs ide the -.eh·c1e
• The M500 has t hree high--defini:tion cameras,
moonted on the liont and rear windshield am in the
cabin. Tue liunl: camera has a 4K sensor, wi1h an ra lfgh-definition recording resolution t hat cap.tures both wide-angle and fooused IAdeo st reams. lhe cabin camera's infrared lllumination allows backseat reoordl11g1 in total darkness, allld a built-in microphone captures aud o in the -.ehicle durtng reror.ding_ • Wol1IB reliably, e\en in challengrng1 s ituations
• The cameras allld processor are small, lllgged delices., easilri, and secmelri, installed where they do not l:fnder any line o.f sight. Tuey are tamper proof and buflt to wt1hsta!ild sign li.cant impact and se\!ern weather condi:tions. E-.en if a ~ ic le is in a serioos collis ion, the lklintenuptrbl'e Power S API¥ automatically kidks in to continue capturing e ·dence for those cn1ical extra seconds. • Protects \tdeo data, whether in transit or at rnst
• The poweffiJI core processor, Vllith a 1 terabyte dli-.e, securelri, stores al l \idea footage, encryp ing the data to pre\!ellt cyber Uueats.
• Pro\ides usetS a reliable, easy~to-learn system
• Ease of us,e is at the heart of tile M500. The i11temce is highly intuiti-.e, and any feat ure can be accessed with 110 more than three tooches of the co!i11lrol panel. Users can start a recording manu ly or program sensors to actiwte a reoordi11g1 when triggered - S'LUCh as a s iren, bl'ue lig ts, \ehicle speed, crash deteotion, wireless micr;qpoones, and more. A1ter the recoroiTJg starts and is categorized, e-.erything, is automated, rnc[oo 11g the uploading1 of rootage to the system's e'llide11.ce management software, VioeoManager Toere, record ngs are easfly managed, redaoted, mganzed, and shared with all aLUtholized parties, includ ng first resjponders, fleet managers, irn.estigat iw offi cers , super'llisors, prosecutors., and tegal teams. • Increases e ciency
• lhe system's so.ftware makes [t easy to search and analyze \idea, footage, wflich can sa..e co11ntless homs for useIB and minimize lluman elfClr.
• Promotes trust
• By pro1Ading a clear record of irncidents that ocour whlle o cers are on duty, the M500 promotes trust betwee publi.c safety agents and tile commu11·1ies they sel\e. • Integrates seam ess~ with ot her Motorola technologies ·• lhe M!llO olfers additiooal benefits when 'Mllikrng, in caij11nclion with Motorda:'s V700 Body-Wmn camera or L5MI License Pl e Recogni:tion camera and VehtcleManager_ - When used with the V700, tile M500 in~ar \ideo system triggers tile V700 to record at tile sam.e time.

Officers can focus on tile sit11ati00i at hand, whfle t he cameras - workirg together as a seamless systemcapture syncllro11ized recording from mlJll:iple i.antage points . Toe footage is uploaded to and can be re\tewed oo the same system.

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ATTACHMENT C
Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 68
0 MOTOROLA OLUTIONS QUOll"E-2676036
(9) M500 - ELC
When used · h the L..5M, both the LPR camera and the M500 feed 1!herr cd ted ed lice!ilse late data into Vigilant Vel'f cleManager andl display the irnfom,ation oo a sin~ e intelt.l:re. Wol'kir1g1 together, the systems increase coi.erage wtlite maintaining ease of use through a shared user internee and database.

The MOOO i;s a refiable and comprehens i.e mobile Yideo solution that wi'II enharn ce safety, promote accounta!Jfl'ity, andl impro.e efficiency. It ensures that you always hme the critical infomiation needed for smarter, faster decisions lo help k~p officers and the c001muniUes they seri.e safe.

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INSURANCE REQUIREMENTS
Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 69

4.13.2023

1. Procurement and Maintenance of Insurance. Contractor shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor’s performance under this Agreement. Contractor shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement. Contractor shall also carry workers’ compensation insurance in accordance with California workers’ compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Contractor’s obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers.

2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows:

1. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate;

2. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence;

3. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is:
_________ required
_____X____ is not required;

4. Workers’ Compensation insurance in the statutory amount as required by the State of California and Employer’s Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Contractor has no employees, Contractor shall complete the City’s Request for Waiver of Workers’ Compensation Insurance Requirement form.

3. Primary Insurance. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary with respect to the City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self-insurance maintained by City and its respective elected officials, officers, employees, agents, and volunteers shall be in excess of Contractor’s insurance and shall not contribute with it. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and contribution it may have against City, its elected officials, officers, employees, agents, and volunteers.

4. Errors and Omissions Coverage. If Errors & Omissions Insurance is required, and if Contractor provides claims made professional liability insurance, Contractor shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement to cover claims made within three years of the completion of Contractor’s services under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least three years after completion of Contractor’s services under this Agreement. Contractor shall also be Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 70

4.13.2023
required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy.

5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best’s Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City.

6. Verification of Coverage. Contractor shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Contractor’s insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers’ Compensation policies.

Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate:

A. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured…” ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

B. "This insurance is primary and non-contributory over any insurance or self-insurance the City may have..." ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

C. "Should any of the above-described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out.

D. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers.

In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies.

All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 71

4.13.2023
whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor’s obligation to provide them.

7. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City prior to commencing any work or services under this Agreement. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its elected officials, officers, employees, agents, and volunteers; or (2) Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Certificates of Insurance must include evidence of the amount of any deductible or self-insured retention under the policy. Contractor guarantees payment of all deductibles and self-insured retentions.

8. Severability of Interests (Separation of Insureds). This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s liability.

Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Item 1M - Page 72

4.13.2023

ATTACHMENT D
EXECUTIVE ORDER N-6-22 CERTIFICATION
Executive Order N-6-22 issued by Governor Gavin Newsom on March 4, 2022, directs all agencies and departments that are subject to the Governor’s authority to (a) terminate any contracts with any individuals or entities that are determined to be a target of economic sanctions against Russia and Russian entities and individuals; and (b) refrain from entering into any new contracts with such individuals or entities while the aforementioned sanctions are in effect.

Executive Order N-6-22 also requires that any contractor that: (1) currently has a contract with the City of Palm Springs funded through grant funds provided by the State of California; and/or (2) submits a bid or proposal or otherwise proposes to or enter into or renew a contract with the City of Palm Springs with State of California grant funds, certify that the person is not the target of any economic sanctions against Russia and Russian entities and individuals.

The contractor hereby certifies, SUBJECT TO PENALTY FOR PERJURY, that a) the contractor is not a target of any economic sanctions against Russian and Russian entities and individuals as discussed in Executive Order N-6-22 and b) the person signing below is duly authorized to legally bind the Contractor. This certification is made under the laws of the State of California.

Signature:

Printed Name:

Title:

Firm Name:

Date:

Docusign Envelope ID: 3EDDC485-84E8-4729-ADEF-63F4B20A6E0E Norberto Colon

TVP, MSSSI
9/25/2024
Motorola Solutions, Inc.

Item 1M - Page 73
G,~ ........ /Jb~ufb &lblA, 9AC8OZ0C038542Z

CITY COUNCIL STAFF REPORT
DATE: NOVEMBER 21, 2024 CONSENT CALENDAR
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS WITH KIMLEY-HORN AND ASSOCIATES, INC., A NORTH CAROLINA
CORPORATION; ENGINEERING RESOURCES OF SOUTHERN
CALIFORNIA, INC., A CALIFORNIA CORPORATION; HARRIS &
ASSOCIATES, INC., A CALIFORNIA CORPORATION; ALBERT A. WEBB ASSOCIATES, A CALIFORNIA CORPORATION; AND DOKKEN

ENGINEERING, A CALIFORNIA CORPORATION, FOR ON-CALL CIVIL

ENGINEERING SERVICES
FROM: Scott C. Stiles, City Manager
BY: Engineering Services Department
SUMMARY:

Approval of this item will allow the Engineering Services Department to enter into fiveyear professional services agreements to provide Civil Engineering Services for a variety of public works projects. A total of five firms have been selected to provide on-call services.

RECOMMENDATION:

1. Approve Professional Services Agreement with Kimley-Horn and Associates, Inc., a North Carolina corporation, to provide “on-call” Civil Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager for an amount not to exceed $5,000,000; and

2. Approve Professional Services Agreement with Engineering Resources of Southern California, Inc., a California corporation, to provide “on-call” Civil Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager for an amount not to exceed $5,000,000; and

3. Approve Professional Services Agreement with Harris & Associates, a California corporation, to provide “on-call” Civil Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager for an amount not to exceed $5,000,000; and Item 1MM - Page 1
City Council Staff Report
November 21, 2024 -- Page 2
On-Call Civil Engineering Agreements

4. Approve Professional Services Agreement with Albert A. Webb Associates, a California corporation, to provide “on-call” Civil Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager for an amount not to exceed $5,000,000; and

5. Approve Professional Services Agreement with Dokken Engineering, a California corporation, to provide “on-call” Civil Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager for an amount not to exceed $5,000,000; and

6. Authorize the City Manager or designee to execute all necessary Agreements and execute all task orders that fall under the Agreement value.

BUSINESS PRINCIPAL DISCLOSURE:

Copies of the Public Integrity Disclosure form for the awarded firms are included as Attachment A.

BACKGROUND:

The City of Palm Springs Engineering Services Department requires as-needed “On-Call” Civil Engineering Services for a variety of future capital improvement projects. The full extent of required professional services is not known at the present time; however, generally the Department anticipates the need for civil engineering services for various budgeted projects.

In order to adequately prepare for the variety of projects that the City may undertake in the years to come, it is important that the City have resources available to quickly provide the professional civil engineering services related to those projects. Currently, the City has four on-call civil engineering firms available to perform services for the City’s various projects:
• Albert A. Webb Associates (Webb)
• Kimley-Horn and Associates (Kimley-Horn)
• Engineering Resources of Southern California (ERSC)
• Harris & Associates (Harris)
These firms have provided services to the City for past projects since 2019; however, their existing contracts have the following term limits: an initial term of three years, with two one-year extensions upon approval of the City Manager and mutual consent of the above Consultants, for a total maximum term of five years.

Since the four firms are in the final months of their contracts with the City, Staff solicited a Request for Qualifications (RFQ) under CE RFQ #20-24, for “On-Call” Civil Engineering Services. By requesting RFQ’s periodically, the City positions itself to work with the most qualified firms and use of competitive pricing.

Item 1MM - Page 2
City Council Staff Report
November 21, 2024 -- Page 3
On-Call Civil Engineering Agreements
The RFQ was written to ensure that the selected firms have demonstrated successful experience and capacity to provide civil engineering services to a municipal government agency for these types of projects anticipated to be undertaken in the years to come.

STAFF ANALYSIS:

On September 19, 2024, the RFQ for “On-Call” Civil Engineering Services was posted through the City’s on-line bid management system PlanetBidsTM. By the October 16, 2024, deadline, a total of 12 proposals were received as shown in Table 1 below:

Table 1
No. Firm Location Status
1 Kimley Horn & Associates Palm Desert Selected
2 Harris & Associates Irvine Selected
3 Engineering Resources of Southern California Redlands Selected 4 Dokken Engineering San Diego Selected
5 Albert A. Webb Associates Riverside Selected
6 Michael Baker International Palm Desert Not selected
7 HR Green Palm Desert Not selected
8 RKA Consulting Walnut Not selected
9 Exp US Services San Bernardino Not selected
10 Casc Engineering & Consulting Colton Not selected
11 IDS Group Irvine Not selected
12 FEI Associates & Consulting Chino Not selected
Following a review of the proposals by a selection committee, the top five ranking firms were selected. Staff recommends that the City Council approve Professional Services Agreements with the selected firms to provide the requested services for the City. A copy of the Agreement is included as Attachment B.

It is important to note that the agreements are not for a specific dollar amount, as it is not known the extent to which services may be needed. The maximum contract amount reflects the on-call nature of the Agreement, in that there is no defined cost other than the consultant’s schedule of hourly rates and fees identified in Exhibit “D” of the agreements.

This fact is reflected in Section 2.1 of the Agreement, which states:

City and Consultant hereby acknowledge and agree that the Services required by this Agreement will vary dependent upon the number, type, and extent of the Services the Consultant shall provide; and no guarantee of the extent or the type of Services required of Consultant under the terms of this Agreement is made by the City. The annual level of services required by this Agreement is unknown and may significantly increase or decrease from Item 1MM - Page 3
City Council Staff Report
November 21, 2024 -- Page 4
On-Call Civil Engineering Agreements
year to year. In acknowledgement of the fact that the number and type of projects requiring the Consultant’s Services has not been identified for this Agreement, City and Consultant hereby acknowledge and agree that a specific “Maximum Contract Amount” shall be imposed on each separate project that the City may assign Consultant as provided in Section 1.8 and in this Section 2.1. Each such separate project shall be identified as a Task Order authorized by the Director of Engineering/City Engineer or the City Manager as provided in this Section 2.1. Consultant shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the fee schedule set forth in Exhibit “D”. The total amount of Compensation for the duration of the term of this agreement, as defined in Section 3.4, shall not exceed $5,000,000.

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

ALIGNMENT WITH STRATEGIC PLANNING:

This aligns with City Council Priority 2B – Five (5) year Capital Improvement Projects with specific actions.

FISCAL IMPACT:

The proposed agreements provide services to the City as on-call agreements and have no specific contract sum. The scope of services required by these agreements will vary dependent upon the number and type of projects assigned to the various firms. The annual level of on-call services required by these agreements is unknown and may significantly increase or decrease from year to year.

Expenditures for individual “Task Orders” approved for specific assignments associated with capital projects will be encumbered from funding previously budgeted and appropriated for that capital project. Where possible, staff will seek grant, state, or federal funding for capital projects.

REVIEWED BY:

City Engineer: Joel Montalvo
Deputy City Manager: Flinn Fagg
City Manager: Teresa Gallavan for Scott Stiles
Item 1MM - Page 4
City Council Staff Report
November 21, 2024 -- Page 5
On-Call Civil Engineering Agreements
ATTACHMENTS:

A. Public Integrity Disclosure Forms
B. Sample Agreement
Item 1MM - Page 5
Attachment A
Item 1MM - Page 6

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principal Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

Item 1MM - Page 7

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

JANE DOE
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity and
name of entity]
A.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
B.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date Jean B. Fares, PE, Senior Vice President
October 16, 2024
Item 1MM - Page 8
Please see the following list of KH Principal Officers and Directors, which has been updated as of April 14, 2024.

PRINCIPAL OFFICERS:

Names/Titles Business Address
Barry L. Barber, Chairman 421 Fayetteville Street, Suite 600, Raleigh, NC 27601
Steven E. Lefton, President, CEO 11400 Commerce Park Drive, Suite 400, Reston, VA 20191
Aaron W. Nathan, Chief Operating Officer, Executive
Vice President
801 Cherry Street, Unit 1, Suite 301
Fort Worth, TX 76102
Richard N. Cook, Secretary, Senior Vice President 421 Fayetteville Street, Suite 600, Raleigh, NC 27601
Tammy L. Flanagan, CFO, Executive Vice President 421 Fayetteville Street, Suite 600, Raleigh, NC 27601
David L. McEntee, Senior Vice President, Treasurer 421 Fayetteville Street, Suite 600, Raleigh, NC 27601
DIRECTORS:

Names/Titles Business Address
Barry L. Barber, Chairman 421 Fayetteville Street, Suite 600, Raleigh, NC 27601
Stephen W. Blakley, Jr., Senior Vice President 200 South Tryon Street, Suite 200, Charlotte, NC 28202
Scott W. Colvin, Executive Vice President 4582 South Ulster Street, Suite 1500, Denver, CO 80237
Bill Dvorak, Jr., Executive Vice President 111 West Jackson Boulevard, Suite 1320, Chicago, IL 60604
Tammy L. Flanagan, Executive Vice President 421 Fayetteville Street, Suite 600, Raleigh, NC 27601
Ashley M. Frysinger, Senior Vice President 11700 Katy Freeway, Suite 800, Houston, TX 77079
Brian A. Good, Senior Vice President 445 24th Street, Vero Beach, FL 32960 Jennifer L. Harry, Senior Vice President 401 B Street, Suite 600, San Diego, CA 92101 Joseph D. Kaltsas, Executive Vice President 401 B. Street, Suite 600, San Diego, CA 92101 Steven E. Lefton, President, CEO 11400 Commerce Park Drive, Suite 400, Reston, VA 20191
Brent H. Mutti, Executive Vice President 1001 West Southern Avenue, Suite 131, Mesa, AZ 85210
Aaron W. Nathan, Executive Vice President,
Chief Operating Officer
13455 Noel Road, Suite 700, Dallas, TX 75240
Kevin M. Schanen, Senior Vice President 1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411
Kimley-Horn and Associates, Inc. is wholly owned by Associates Group Services, Inc., which is wholly owned by APHC, Inc., which is owned by over 800 Kimley-Horn employees, none of which own 2% or more of the outstanding shares.

Item 1MM - Page 9
Harris & Associates, Inc. Section E: Forms (Attachments)  7

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principal Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date Harris & Associates, Inc. is a 100% Employee
Stock Ownership Plan (ESOP) Corporation
October 16, 2024
N/A
Marcus Fuller, PE, PLS -
Vice President, Engineering
/ Contract Manager
Item 1MM - Page 11

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principal Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principal Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date John M. Brudin, PE 65%
Moe Ahmadi, PE 15%
Trent Brudin, PE 10%
Craig Brudin, QSP 10%
John M. Brudin, PE, President October 16, 2024
Item 1MM - Page 14

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principal Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

3. Local or California Address (if different than #2)
If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

1. Name of Entity
Dokken Engineering

2. Address of Entity (Principal Place of Business)
110 Blue Ravine Road, Suite 200, Folsom, CA 95630

4. State where Entity is Registered with Secretary of State California
X
X X
X X
X Trustee
X
Item 1MM - Page 16

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

3. Local or California Address (if different than #2)
If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

2. Address of Entity (Principal Place of Business)
110 Blue Ravine Road, Suite 200, Folsom, CA 95630

4. State where Entity is Registered with Secretary of State California

1. Name of Entity
Dokken Engineering
X
Sarah Holm, Dokken Engineering ESOP Trustee
Rob Burns, Dokken Engineering ESOP Trustee
X
X
Trustee
Trustee
Item 1MM - Page 17
Item 1MM - Page 18
26 PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1.Name of Entity

2. Address of Entity (Principal Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California?  Yes  No

5. Type of Entity
 Corporation  Limited Liability Company  Partnership  Trust  Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust, or other entity
 Officer  Director  Member  Manager
[name]  General Partner  Limited Partner
Other
 Officer  Director  Member  Manager
[name]  General Partner  Limited Partner
 Other
 Officer  Director  Member  Manager
[name]  General Partner  Limited Partner
 Other
Albert A. Webb Associates
3788 McCray Street, Riverside, CA 92506
California
Matt Webb, CEO
Item 1MM - Page 19
27 7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity Matt Webb
[name of owner/investor]
34%, Albert A. Webb Associates
[percentage of beneficial interest in entity and
name of entity]
A.
[name of owner/investor]
[percentage of beneficial interest in entity and
name of entity]
B.
[name of owner/investor]
[percentage of beneficial interest in entity and
name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date Scott Webb
33%, Albert A. Webb Associates
33%, Albert A. Webb Associates
Steve Webb
Dilesh Sheth, Senior Vice President
October 16, 2024
Item 1MM - Page 20
Attachment B
Item 1MM - Page 21

Page 1 of 23 ends

Palm Springs City CouncilNovember 21, 2024

Palm Springs City Council
November 21, 2024