Agenda packet, regular meeting, first session — Palmdale City Council, June 26, 2024 (part 2 of 4)

Bidder Location Unit Price Total
Hasa, Inc. Santa Clarita, CA $547.18
Waterline Technologies Santa Ana, CA $746.04
The Notice of Intent to Award was issued to Hasa, Inc. on May 7, 2024.

The resulting Purchase Order will be for an initial term of one year for Fiscal Year 2024- 2025 (July 1, 2024 through June 30, 2025). The City reserves the right and option to extend the term for two additional one-year periods upon mutual consent of the vendor to the same terms and conditions.

FISCAL IMPACT
$212,500; Funds for the requisition and resulting blanket Purchase Order with Hasa, Inc. to provide pool chemical supplies will be budgeted in the following supply accounts:

Facility Maintenance (10133005-732633) and DryTown Water Park (30041005-735130).

The issuance of the Purchase Order is contingent upon the City Council’s FY 2024-25 Budget approval.

STRATEGIC PLAN
Goal III. Invest in infrastructure to improve community livability.

A. Seek innovative, cost-effective, customer-focused methods of service delivery.

Prepared by: Lynn Glidden, P.E., Director of Public Works Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Ronda Perez, City Manager
Approved as to form: William P. Curley, III, City Attorney

ATTACHMENTS
Req. No. 250001 with Hasa, Inc.

Atch 1 Bid Tabulation
================================================================================ Bill To | Requisition 00250001-00 FY 2025 FINANCE DEPARTMENT |
38300 SIERRA HWY |Acct No:

STE D |10133005-732633
PALMDALE, CA |Review:
93550 |Buyer: cmantell
|Status: Approved Page 1
================================================================================ Vendor Ship To
HASA, INC. PUBLIC WORKS/MAINTENANCE 23119 DRAYTON ST. 39110 3RD ST EAST

PALMDALE, CA 93550
SAUGUS, CA 91350 [email protected]

Delivery Reference
ADYER
-------------------------------------------------------------------------------- Date |Vendor |Date |Ship | |
Ordered |Number |Required |Via |Terms |Department -------------------------------------------------------------------------------- 06/04/24 |009283 | |DESTINATION/NET45 |GOVERNMENT FACILITIES -------------------------------------------------------------------------------- LN Description / Account Qty Unit Price Net Price General Notes
-------------
THIS FY 2024—2025 BLANKET PURCHASE ORDER AS A RESULT OF IFB 24-003-3400 IS PENDING CITY COUNCIL APPROVAL ON JUNE 26, 2024. THE TERM IS ONE YEAR, COMMENCING JULY 1, 2024, AND HAS THE OPTION TO EXTEND THE CONTRACT FOR TWO ONE-YEAR TERMS.
001 BULK POOL CHEMICALS FOR CITY POOLS 1.00 112500.00000 112500.00 EA

1 10133005-732633 112500.00 002 BULK POOL CHEMICALS FOR DRYTOWN 1.00 100000.00000 100000.00

WATER PARK EA

1 30041005-735130 100000.00 Requisition Link
Requisition Total 212500.00
***** General Ledger Summary Section *****
Account Amount Remaining Budget 10133005-732633 112500.00 -762500.00

FACILITIES MAINTENANCE SUPPLIES POOL CHEMICALS 30041005-735130 100000.00 -100000.00

WATER PARK SUPPLIES-MAINT POOL CHEMICALS ***** Approval/Conversion Info *****
Activity Date Clerk Comment
E-mail 06/04/24 Bruce Roadhouse e-mail notification sent ================================================================================ Bill To | Requisition 00250001-00 FY 2025 FINANCE DEPARTMENT |
38300 SIERRA HWY |Acct No:

STE D |10133005-732633
PALMDALE, CA |Review:
93550 |Buyer: cmantell
|Status: Approved Page 2
================================================================================ Vendor Ship To
HASA, INC. PUBLIC WORKS/MAINTENANCE 23119 DRAYTON ST. 39110 3RD ST EAST

PALMDALE, CA 93550
SAUGUS, CA 91350 [email protected]

Delivery Reference
ADYER
-------------------------------------------------------------------------------- Date |Vendor |Date |Ship | |
Ordered |Number |Required |Via |Terms |Department -------------------------------------------------------------------------------- 06/04/24 |009283 | |DESTINATION/NET45 |GOVERNMENT FACILITIES -------------------------------------------------------------------------------- LN Description / Account Qty Unit Price Net Price E-mail 06/04/24 Eric Dombrowski e-mail notification sent E-mail 06/04/24 Keri Smith e-mail notification sent E-mail 06/04/24 Lynn Glidden e-mail notification sent E-mail 06/04/24 Stephanie Autry e-mail notification sent E-mail 06/04/24 Janelle Samson e-mail notification sent E-mail 06/04/24 Candice Mantell e-mail notification sent E-mail 06/04/24 Dawn McIntosh e-mail notification sent E-mail 06/04/24 Matthew Harris e-mail notification sent Authorized By: ___________________________ Date: _____________ Signature
Item
No.

Description Estimated
Annual
Quantity
Unit of Measure Bidder's Specified
"Approved Equal" or Brand
Name & Mfg Item #
Unit Price Bidder's Specified
"Approved Equal" or Brand
Name & Mfg Item #
Unit Price
1 Bulk Chlorine (12.5% Sodium Hypochlorite Solution) 45,000 Each (1 Gallon) Olin 2.86$ 07001 2.93$
2 4 x 1-gal. Case Chlorine (12.5% Sodium Hypochlorite Solution) 200 Each (4 Gallons) Hasa 25.00$ 01041 20.80$
3 Bulk Muriatic Acid (31.45% Hydrochloric Acid) 2,800 Each (1 Gallon) Reagent Chem 4.18$ 15000 3.28$
4 Muriatic Acid Drum (31.45% Hydrochloric Acid) 5 Each (53 Gallon Drum) Waterline Tech 202.50$ 15054 228.43$ 5 4 x 1-gal Case Muriatic Acid (31.45% Hydrochloric Acid) 200 Each (4 Gallons) Hasa 29.00$ 15041 21.24$
6 Calcium Chloride 77%-80% Flake GSO, 90.5-97% by weight 120 Each (50 lb. bag) Cal Chlor 26.50$ 92051 24.50$
7 Sodium Bicarbonate, 100% by weight 260 Each (50 lb. bag) Arm & Hammer 24.50$ 60050 33.50$
8 Sodium Thiosulfate Pentahydrate 99% Photo 12-16 Mesh GSO 10 Each (50 lb. bag) Waterline Tech 197.50$ 81450 56.50$
9 Cyanuric Acid, 100% by weight 2 Each (100 lb. drum) Waterline tech 234.00$ 65101 156.00$ 10 Pulsar Plus Briquettes Calcium Hypochlorite, 60-80% by weight. (Min Available Chlorine 65%). No Substitutions. 12 Each (50 lb. pail) CCH - Solenis N/A No-Bid / Knorr Systems Only N/A Total: $746.04 Total: $547.18
Title: Pool Chemical Supplies
IFB No. 24-003-3400
WaterLine
Santa Ana, CA
HASA
Santa Clarita, CA
Bid Tabulation
City Council Staff Report
DATE: JUNE 26, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT

MAINTENANCE DIVISION
DISTRICT: ALL
SUBJECT: AWARD INVITATION FOR BID AND APPROVE REQUISITION WITH

MORGAN INGLAND LLC FOR COMMERCIAL STREETLIGHT
POLES IN AN AMOUNT NOT TO EXCEED $227,487 FOR FISCAL
YEAR 2024-2025

RECOMMENDATION
Staff recommends that the City Council:

1. Award Invitation for Bid No. 24 -001-3220 for commercial streetlight poles to Morgan Ingland LLC;

2. Approve Req. No. 2 50002 with Morgan Ingland LLC for commercial streetlight poles in an amount not to exceed $227,487; and,

3. Authorize the City Manager or her designee to approve the requisition and resulting purchase order with Morgan Ingland LLC, including minimal and/or non- substantial changes.

BACKGROUND
The City’s Traffic Signal and Street Light Division maintains approximately 18,000 street light poles that illuminate the citywide roadway network. As part of maintenance, it is important to respond quickly when replacing any damaged streetlight poles caused by collision knockdowns. Replacement materials must be kept in stock to be responsive and conduct repairs in a timely manner.

DISCUSSION
The City released Invitation for Bid (IFB) No. 24 -001-3220 for commercial streetlight poles on February 14, 2024. Notification of the IFB release was sent electronically to Report to Mayor and City Council
Re: Approve Req. 250002 with Morgan Ingland LLC
June 26, 2024

Page 2 ends

registered vendors on PlanetBids. The solicitation was also published in the Antelope Valley Press.

Two (2) bids were received on March 20, 2024, and are summarized below:

Bidder Location Unit Price Total
Morgan Ingland LLC Morgan Hill, CA $6,158.68
All-State Utility Supply, LLC Filmore, CA $6,313.00
The Notice of Intent to Award was issued to Morgan Ingland LLC on April 11, 2024.

FISCAL IMPACT
$227,487; Funds for the requisition and resulting blanket Purchase Order with Morgan Ingland LLC to provide commercial streetlight poles will be budgeted in the following Street Light Assessment District supply accounts: District 5 - County (25532006-732602); Districts 1 and 4 (25233006-732602); District 2 – Anaverde (25632006-732602); and District 3 – Ritter Ranch (25732006-732602). The issuance of the Purchase Order is contingent upon approval of the FY 2024-25 Operating and Capital Budget.

STRATEGIC PLAN
Goal III. Invest in infrastructure to improve community livability.

A. Seek innovative, cost-effective, customer-focused methods of service delivery.

ATTACHMENTS
Req. No. 250002 with Morgan Ingland LLC
Atch 1 Bid Tabulation
================================================================================ Bill To | Requisition 00250002-00 FY 2025 FINANCE DEPARTMENT |
38300 SIERRA HWY |Acct No:

STE D |25532006-732602
PALMDALE, CA |Review:
93550 |Buyer: cmantell
|Status: Approved Page 1
================================================================================ Vendor Ship To

AYYAZ KHAN PUBLIC WORKS/TRAFFIC DIVISION 380 TENNANT AVE 38250 SIERRA HWY UNIT 3
PALMDALE, CA 93550
MORGAN HILL, CA 95037 [email protected]

Delivery Reference
ADYER
-------------------------------------------------------------------------------- Date |Vendor |Date |Ship | |
Ordered |Number |Required |Via |Terms |Department -------------------------------------------------------------------------------- 06/04/24 |012529 | | |TRAFFIC ENGINEERING -------------------------------------------------------------------------------- LN Description / Account Qty Unit Price Net Price General Notes
-------------
THIS FY 2024-2025 BLANKET PURCHASE ORDER AS A RESULT OF IFB 24-001-3220 IS PENDING CITY COUNCIL APPROVAL ON JUNE 26, 2024. THE TERM IS ONE YEAR, COMMENCING JULY 1, 2024. THERE ARE TWO ONE-YEAR OPTIONS TO EXTEND AVAILABLE. 001 STREETLIGHT POLES AND SINGLE ARM 1.00 171052.00000 171052.00

ASSEMBLIES FOR ASSESSMENT DISTRICT EA
5 (COUNTY)

1 25532006-732602 171052.00 002 STREETLIGHT POLES AND SINGLE ARM 1.00 33861.00000 33861.00

ASSEMBLIES FOR ASSESSMENT EA
DISTRICTS 1 & 4 (CITY/GENERAL)

1 25232006-732602 33861.00 003 STREETLIGHT POLES AND SINGLE ARM 1.00 11287.00000 11287.00

ASSEMBLIES FOR ASSESSMENT DISTRICT EA
2 (ANAVERDE)

1 25632006-732602 11287.00 ================================================================================ Bill To | Requisition 00250002-00 FY 2025 FINANCE DEPARTMENT |
38300 SIERRA HWY |Acct No:

STE D |25532006-732602
PALMDALE, CA |Review:
93550 |Buyer: cmantell
|Status: Approved Page 2
================================================================================ Vendor Ship To

AYYAZ KHAN PUBLIC WORKS/TRAFFIC DIVISION 380 TENNANT AVE 38250 SIERRA HWY UNIT 3
PALMDALE, CA 93550
MORGAN HILL, CA 95037 [email protected]

ASSEMBLIES FOR ASSESSMENT DISTRICT EA
3 (RITTER)

1 25732006-732602 11287.00 Requisition Link
Requisition Total 227487.00
***** General Ledger Summary Section *****
Account Amount Remaining Budget 25232006-732602 33861.00 -227487.00

STREET LIGHTS SUPPLIES-MAINT&REPAIR-ST LIGHT 25532006-732602 171052.00 -227487.00

STREET LIGHTS SUPPLIES-MAINT&REPAIR-ST LIGHT 25632006-732602 11287.00 -227487.00

STREET LIGHTS SUPPLIES-MAINT&REPAIR-ST LIGHT 25732006-732602 11287.00 -227487.00

STREET LIGHTS SUPPLIES-MAINT&REPAIR-ST LIGHT ***** Approval/Conversion Info *****
Activity Date Clerk Comment
E-mail 06/04/24 Lynn Glidden e-mail notification sent E-mail 06/04/24 Janelle Samson e-mail notification sent E-mail 06/04/24 Candice Mantell e-mail notification sent E-mail 06/04/24 Dawn McIntosh e-mail notification sent E-mail 06/04/24 Matthew Harris e-mail notification sent ================================================================================ Bill To | Requisition 00250002-00 FY 2025 FINANCE DEPARTMENT |
38300 SIERRA HWY |Acct No:

STE D |25532006-732602
PALMDALE, CA |Review:
93550 |Buyer: cmantell
|Status: Approved Page 3
================================================================================ Vendor Ship To

AYYAZ KHAN PUBLIC WORKS/TRAFFIC DIVISION 380 TENNANT AVE 38250 SIERRA HWY UNIT 3
PALMDALE, CA 93550
MORGAN HILL, CA 95037 [email protected]

Description Estimated Annual
Quantity
Unit of
Measure
Unit Price Unit Price
1 Ameron Contemporary Series 1C128 Streetlight pole OR equivalent 55 Each $2,736.75 $2,865.00 2 8 foot single arm assembly 15 Each $289.05 $295.00
3 6 foot single arm assembly 45 Each $271.63 $313.00
4 Ameron Contemporary Series 1C123 Streetlight pole OR equivalent 15 Each $2,511.25 $2,610.00 5 Delivery and offloading of poles at City Maintenance Yard 70 Poles Per Delivery $350.00 $230.00 6 Additional Fees (If Applicable): N/A N/A
7 Additional Fees (If Applicable): N/A N/A
$6,158.68 $6,313.00
1 35-40_WEEKS 35-40_WEEKS
IFB No. 24-001-3220 Title: Commerical Streetlight Poles Bid Tabulation
Total
DELIVERY DAYS/WEEKS AFTER RECEIVING ORDER (ARO):

Morgan Ingland LLC
Morgan Hill, CA
All-State Utility Supply, LLC
Filmore, CA
City Council Staff Report
DATE: JUNE 26, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT

MAINTENANCE DIVISION
DISTRICT: ALL
SUBJECT: AWARD INVITATION FOR BID AND APPROVE REQUISITION WITH WALSMA OIL COMPANY, INC. FOR BULK DIESEL AND
UNLEADED FUEL IN AN AMOUNT NOT TO EXCEED $650,000 FOR
FISCAL YEAR 2024-2025

RECOMMENDATION
Staff recommends that the City Council:

1. Award Invitation for Bid No. 24 -001-3300 for bulk diesel and unleaded fuel to Walsma Oil Company, Inc.;

2. Approve Req. No. 2 50000 with Walsma Oil Company, Inc. for bulk diesel and unleaded fuel in an amount not to exceed $650,000; and,

3. Authorize the City Manager or her designee to approve the requisition and resulting purchase order with Walsma Oil Company, Inc. , including minimal and/or non-substantial changes.

BACKGROUND
The City of Palmdale Fleet Maintenance Division manages more than 350 City vehicles, equipment, and specialty equipment and ensures daily vehicle needs are met to support City and department operations. This includes managing citywide fuel usage.

Maintaining an on-site fueling station and bulk fuel deliveries is essential for accessibility, product security, an d best price economics. It is also advantageous in the event of an emergency or disaster.

Report to Mayor and City Council
Re: Approve Req. 250000 with Walsma Oil Company, Inc.

June 26, 2024

Page 2 ends

DISCUSSION
The City released Invitation for Bid (IFB) No. 24-001-3300 for bulk diesel and unleaded fuel on February 20, 2024. Notification of the IFB release was sent electronically to registered vendors on PlanetBids. The solicitation was also published in the Antelope Valley Press.

The bid closed on March 25, 2024, with only one (1) bid received from Walsma Oil Company, Inc. The Notice of Intent to Award was issued to Walsma Oil Company, Inc. on April 8, 2024.

FISCAL IMPACT
$650,000; Funds for the requisition and resulting Purchase Order with Walsma Oil Company, Inc. to provide bulk diesel and unleaded fuel are budgeted in Fleet Maintenance supply account 15433006-734100. The issuance of the Purchase Order is contingent upon approval of the FY 2024-25 Operating and Capital Budget.

STRATEGIC PLAN
Goal III. Invest in infrastructure to improve community livability.

A. Seek innovative, cost-effective, customer-focused methods of service delivery.

ATTACHMENTS
Req. No. 250000 with Walsma Oil Company, Inc.

Atch 1 Bid Tabulation
================================================================================ Bill To | Requisition 00250000-00 FY 2025 FINANCE DEPARTMENT |
38300 SIERRA HWY |Acct No:

STE D |15433006-734100
PALMDALE, CA |Review:
93550 |Buyer: mharris
|Status: Approved Page 1
================================================================================ Vendor Ship To

WALSMA OIL CO INC PUBLIC WORKS/MAINTENANCE 44141 N YUCCA AVE 39110 3RD ST EAST PO BOX 17
PALMDALE, CA 93550
LANCASTER, CA 93534 [email protected]

OIL AND LUBRICANTS AS NEEDED DL
Additional Description Notes
-------------
THIS FY 2024-2025 BLANKET PURCHASE ORDER AS A RESULT OF IFB 24-001-3300 CITY COUNCIL APPROVED ON JUNE 26, 2024. THE TERM IS ONE YEAR, COMMENCING JULY 1, 2024. THERE ARE TWO OPTIONS TO EXTEND ONE ADDITIONAL YEAR.

1 15433006-734100 650000.00 Requisition Link
Requisition Total 650000.00
***** General Ledger Summary Section *****
Account Amount Remaining Budget 15433006-734100 650000.00 -762500.00

FLEET MAINTENANCE SUPPLIES-EQUIP FUEL AND OIL ***** Approval/Conversion Info *****
Activity Date Clerk Comment
E-mail 06/04/24 Adam Dyer e-mail notification sent E-mail 06/04/24 Bruce Roadhouse e-mail notification sent E-mail 06/04/24 Lynn Glidden e-mail notification sent E-mail 06/04/24 Stephanie Autry e-mail notification sent E-mail 06/04/24 Janelle Samson e-mail notification sent E-mail 06/04/24 Matthew Harris e-mail notification sent E-mail 06/04/24 Candice Mantell e-mail notification sent E-mail 06/04/24 Dawn McIntosh e-mail notification sent ================================================================================ Bill To | Requisition 00250000-00 FY 2025 FINANCE DEPARTMENT |
38300 SIERRA HWY |Acct No:

STE D |15433006-734100
PALMDALE, CA |Review:
93550 |Buyer: mharris
|Status: Approved Page 2
================================================================================ Vendor Ship To

WALSMA OIL CO INC PUBLIC WORKS/MAINTENANCE 44141 N YUCCA AVE 39110 3RD ST EAST PO BOX 17
PALMDALE, CA 93550
LANCASTER, CA 93534 [email protected]

Tel#661-945-4772 X200 Delivery Reference Fax 661-723-0116 ADYER
-------------------------------------------------------------------------------- Date |Vendor |Date |Ship | |
Ordered |Number |Required |Via |Terms |Department -------------------------------------------------------------------------------- 06/04/24 |004313 | |DESTINATION/NET45 |STREET MAINTENANCE -------------------------------------------------------------------------------- LN Description / Account Qty Unit Price Net Price Authorized By: ___________________________ Date: _____________ Signature
Item No. Product Description OPIS Net Reference City &
Average Rack Price
(Los Angeles, CA)
as of February 20, 2024
Per Gallon Rack Price
(Los Angeles, CA)
as of February 20, 2024
Per Gallon Bid
Margin/Markup
Total per
Gallon Bid Price
(for evaluation
purposes only)
1 Regular Unleaded 87 Octane Fuel $2.90 $2.90 $0.25 $3.15 2 R99 or R100 renewable diesel fuel $3.22 $3.22 $0.25 $3.47 Item No. Unit of Measure Cost
3 Each
4 Each
5 Each
6 Each
7 Each $200.00
$206.62
Emergency Delivery provided within 24 hours notice (If Applicable) Total Sum of Items 1-7
IFB No. 24-001-3300 Title: Bulk Diesel & Unleaded Fuel
Bid Tabulation
Walsma Oil Company, Inc.

Lancaster, CA
Product Description
One Delivery of Two (2) Tanks (If Applicable)
Other: Pump Charge (If Applicable)
Freight Charge (If Applicable)
Emergency Delivery provided within 12 hours notice (If Applicable) City Council Staff Report
DATE: JUNE 26, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT

CAPITAL IMPROVEMENT PROGRAM DIVISION
DISTRICT: ALL
SUBJECT: APPROVE CONSULTANT AGREEMENT WITH TRANSTECH
ENGINEERS, INC. FOR ACTING CITY ENGINEER AND TRAFFIC

ENGINEER STAFF AUGMENTATION SUPPORT SERVICES IN THE
AMOUNT OF $222,300 FOR A TERM OF NINE MONTHS

RECOMMENDATION
Staff recommends that the City Council:

1. Approve Agreement No . A-8892, with Transtech Engineers, Inc. , for Acting City Engineer and Traffic Engineer staff augmentation support services in the amount of $222,300 for a term of nine months; and,

2. Authorize the City Manager or her designee to execute Agreement No. A-8892, with Transtech Engineers, Inc. , including minimal and/or non -substantive changes.

BACKGROUND
In April 2024, the City Engineer retired. The City is currently taking measures to recruit a replacement for this position. The Cit y Engineer is a key position that reviews and approves all the design and construction plans/activities, all the engineering standards and sets development conditions. It is not unusual for the recruitment of such a position to take several months.

DISCUSSION
In the interim, t o address this vacancy and continue meeting City objectives, the City worked with several firms to find a qualified candidate. Transtech Engineers, Inc. is a multi-disciplinary consulting firm providing municipal services to public agencies and cities since 1989. One of the unique qualifications of Transtech Engineers, Inc. is that they serve several public agencies as municipal contract service providers , including, but not Report to Mayor and City Council
Re: Approve Agreement A-8892 with Transtech Engineers, Inc.

June 26, 2024

Page 2 ends

limited to acting as the Contract City Engineer, City Traffic Engineer, CIP Manager, PW Director. They were able to provide a list of qualified and available engineers to act as the Acting City and Traffic Engineer. City staff interviewed the potential candidates and requested a proposal for services from Transtech Engineers, Inc.

The proposed terms of the contract include:
 Providing City Engineering services for an average of 20 hours a week (both remote and in-person);
 Providing Traffic Engineering services for an average of 5-10 hours per week (both remote and in-person); and,
 Nine-month term with a total fee not to exceed $222,300.

FISCAL IMPACT
$222,300; The City will utilize cost savings resulting from the vacancy of these positions to finance temporary staff until the positions are filled. Funds have been allocated and are available in the Salary and Benefit accounts for Fiscal Year 2024 and are also included in the proposed Fiscal Year 2025 operating budget.

STRATEGIC PLAN
Goal III. Invest in infrastructure to improve community livability.

A. Seek innovative, cost-effective, customer-focused methods of service delivery.

ATTACHMENTS
Agrmt No. A-8892 with Transtech Engineers, Inc.

AGREEMENT NO. A-8892

CONTRACT FOR CONSULTANT SERVICES
BETWEEN THE CITY OF PALMDALE AND TRANSTECH ENGINEERS INC.

THIS CONTRACT FOR CONSULTANT SERVICES (“Contract” herein) is made and entered into by and between the City of Palmdale a public body corporate and politic, (hereinafter called “CITY”) and TRANSTECH ENGINEERS INC. (hereinafter called “CONSULTANT”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, City desires to engage CONSULTANT to provide certain consultant services; and
WHEREAS, CONSULTANT represents that CONSULTANT has the expertise and is qualified to perform the services described in this Contract. And, if required, is duly registered under the laws of the State of California; and WHEREAS, CONSULTANT desires to accept such engagement.

NOW, THEREFORE, the parties agree as follows:
1 DESCRIPTION OF WORK

1.1 The City hereby engages CONSULTANT, and CONSULTANT accepts such engagement, to provide the following services:

City Engineer- will work 20 hours a week (a combination of remote/virtual and on-site every other week or as needed.)
Traffic Engineer - will work 5 to 10 hours per week on-site (City can adjust weekly hours or duration as needed)
Scope of services under this proposal includes but is not limited to:
• Review and sign improvement plans
• Provide and/or assist status matrix report/color bar chart schedule for various CIP projects
• Review engineering reports
• Discuss development conditions with applicants
• Assist in subdivision map entitlement process
• Attend development review meetings with other city departments • Develop/assist in conditions of approval for private development process • Attend, assist, and/or provide recommendations for staff at City’s planning commission and/or
city council meetings
• Oversee and monitor traffic engineering tasks
• Other related tasks as required and directed under city engineer authority 1-13Concord - Document ID: generated after first signature CONSULTANT shall perform and complete all such work and services in a manner satisfactory to CITY.

1.2 Project deliverables shall be reviewed and approved by CITY to determine acceptable completion. CITY shall have the right to review and inspect the work during the course of its performance at such times as may be specified by CITY.

1.3 CONSULTANT shall not accept any change of scope, or change in contract provisions, unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

1.4 CITY shall provide to CONSULTANT, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work. 2 CITY PROJECT MANAGER
To provide the services required by this Contract, CONSULTANT shall act under the authority and approval of a Project Manager appointed by CITY. The City Project Manager will oversee the work under this Contract, assist CONSULTANT with any necessary information, audit billings, and approve payments. CONSULTANT shall channel reports, deliverables, and special requests through the City Project Manager. 3 CONSULTANT’S KEY PERSONNEL
CONSULTANT’s Team and Key Personnel are as follows:

Michael David Lloyd, PE, TE, QSD, QSP,Sr. Engineer;
Bahman Janka, TE, Sr. Engineer; and other staff as assigned.

This Consultant Services Contract has been awarded to CONSULTANT based on its representation that those personnel and subcontractors listed above will perform the portions of the work listed herein. CONSULTANT shall not deviate nor substitute any of these team members without prior written approval by CITY. 4 CONTRACT TERM
The term of this contract is Nine (9) months, commencing on the effective date. 5 TAXES

5.1 CONSULTANT shall pay all sales, consumer, use, and other similar taxes required to be paid by CONSULTANT in accordance with state and local laws.

5.2 CONSULTANT is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person 2-13Concord - Document ID: generated after first signature employed by CONSULTANT or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

5.3 CONSULTANT shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.
6 PATENT FEES AND ROYALTIES
CONSULTANT shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, product or device is specified by CITY for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents. CONSULTANT shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, product or device not specified by CITY, and shall defend all such claims in connection with any alleged infringement of such rights. 7 STANDARDS OF PERFORMANCE
CONSULTANT shall be responsible for the completeness and accuracy of its services and work and documents resulting there from, and CITY shall not be responsible for discovering deficiencies therein. CONSULTANT shall correct any such deficiencies or errors without additional compensation and without cost to CITY, except to the extent any such deficiency is directly attributable to deficiencies in CITY -furnished information.
8 CONSULTANT’S PERSONNEL

8.1 All services required under this Contract shall be performed by CONSULTANT, or under CONSULTANT’S direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

8.2 CONSULTANT shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

8.3 CONSULTANT shall be responsible for payment of all CONSULTANT’s employees’ and subcontractor’s wages and benefits and shall comply with all 3-13Concord - Document ID: generated after first signature requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

8.4 CONSULTANT shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONSULTANT’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
9 COMPENSATION

9.1 For all of work and services including the various phases of tasks as described in Section 1, CITY shall pay to CONSULTANT an amount not to exceed the sum of Two Hundred Twenty Two Thousand and Three Hundred dollars ($222300.00), payable as follows:

Billing Rate for the proposed services is $190/hr. Estimated 30 hours per week for 39 weeks
The Contract Price is CONSULTANT’S estimate of its charges for all of the services, including all labor, equipment, material, subcontractor and reimbursable costs, to be provided under this Agreement. Progress payments shall be made on a time and material basis. Final payment shall be made upon completion of all services and City acceptance of all deliverables, not-to-exceed the Contract Price.

9.2 CONSULTANT shall perform no work in excess of the total contract price without prior written approval of CITY. Total contract price includes expenses related to travel to and from CITY to meet with City and to appear, if so required, before City Council or any other board or commission of CITY.

9.3 CONSULTANT shall maintain adequate records and shall permit inspection and audit by CITY of CONSULTANT’s charges under this Contract. CONSULTANT shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONSULTANT for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONSULTANT shall retain its records for the time required by such laws.

9.4 No payment made hereunder by CITY to CONSULTANT, shall be construed as an acceptance by CITY of any work or materials, nor as evidence of satisfactory performance by CONSULTANT of its obligations under this Contract. 10 INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT and any contractors or subcontractors working on its behalf agree to indemnify CITY, its officers, employees, 4-13Concord - Document ID: generated after first signature agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONSULTANT, its contractors or subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONSULTANT and, as applicable, any contractors or subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONSULTANT shall ensure that the contract of any contractor or subcontractor working under this agreement contain an indemnity agreement, requiring the contractor or subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONSULTANT shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
11 INSURANCE

11.1 CONSULTANT, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 11.8, must be reviewed and accepted by the City Attorney.

11.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation—coverage as required by the State of California  Employer’s Liability:
$1,000,000.00 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

11.1.2 Professional Liability (Errors & Omissions) Insurance*  $1,000,000 limit on a per occurrence basis

11.1.3 Commercial General Liability
 $1,000,000.00 limit on a per occurrence basis
 $2,000,000.00 general aggregate limit

11.1.4 Commercial Automobile Liability
 $1,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

5-13Concord - Document ID: generated after first signature

11.2 All of CONSULTANT’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty- (30) calendar days prior to termination, cancellation or reduction of coverage in the policy.

11.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, in the same manner as the named insured, as respects liability arising out of the performance of any work under the Contract. Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificate and endorsements shall state: “The City of Palmdale, the Successor Agency of the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Industrial Development Authority of the City of Palmdale, Palmdale Airport Authority, their officers, agents, employees and volunteers are named as additional insured’s.”
B. “Severability of Interest” clause.

11.4 Promptly on execution of this Contract, and prior to commencement of any work, CONSULTANT shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONSULTANT has the required coverage and showing the required named insureds. Within five (5) days of written request from CITY, CONSULTANT shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

11.5 The requirements as to the types and limits of insurance to be maintained by CONSULTANT are not intended to and shall not in any manner limit or qualify CONSULTANT’s liabilities and obligations under this Contract.

11.6 Any policy or policies of insurance that CONSULTANT elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

11.7 All insurance coverage must be maintained throughout the duration of this Contract.

11.8 Acceptable Proof of Insurance:

11.8.1 ACORD Certificate of Insurance listing all coverages, limits, deductibles and insureds; and endorsements for all applicable coverages if agent has authority to issue it; Additional insured Form CG20101185 or CG20100707 and CG20370704 or equivalent must be provided for general liability coverage. 6-13Concord - Document ID: generated after first signature Additional insured form CA0001 must be provided for automobile liability coverage.

11.8.2 Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements listing all insurers must be submitted to the City Attorney.

11.8.3 *When professional (E&O) liability coverage is provided on a “claims made basis”, CONSULTANT will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT, or its officers, employees, or agents during the time this Agreement was in effect.

11.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONSULTANT fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

11.10 CONSULTANT shall require any and all subcontractor's working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONSULTANT shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONSULTANT's sole risk. CONSULTANT's insurance requirements in Section 11 will not be impacted and/or limited by such deviation.

12 TERMINATION WITHOUT CAUSE
CITY reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONSULTANT shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and sub-consultants to cease such work. CONSULTANT shall also surrender to CITY all finished or unfinished documents or programs and other materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONSULTANT shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
13 TERMINATION FOR CAUSE

13.1 If the City determines that the CONSULTANT has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any 7-13Concord - Document ID: generated after first signature other respect to satisfactorily perform the services specified in this Contract, the City shall give written notice to the CONSULTANT specifying all defaults to be remedied within thirty (30) days. Such notice shall set forth the basis for the City’s dissatisfaction and suggest corrective measures. If, after thirty days, the CONSULTANT has failed to implement the corrective measures, the City may elect to terminate this Contract, in whole or in part.

13.2 In the event the City terminates this Contract in whole or in part as provided herein above, the City may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

13.3 If this Contract is terminated as provided above, the City may require the CONSULTANT to provide all finished or unfinished documents, data, studies, software, drawings, maps, photographs, reports, etc., prepared by the CONSULTANT. Upon such termination, the CONSULTANT shall be paid an amount equal to the value of the services provided and work performed as of the date of termination. Such payment by the City may take into consideration the costs associated with hiring another CONSULTANT to complete the services. In the event no new CONSULTANT is employed, the CONSULTANT shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses.

The above is in addition to any other remedies available by law or equity to the City.

13.4 If, after notice of termination of the Contract under the provisions of this Section 13, it is determined, for any reason, that CONSULTANT was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 12. 14 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONSULTANT arising out of, or relating to this Contract, or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 15 OWNERSHIP OF DOCUMENTS
All documents, including, but not limited to, research, field notes, investigations, analysis, and studies which are prepared in the performance of this Contract are to be, and remain the property of CITY. CONSULTANT shall furnish CITY, upon its request, originals or reproducible or electronic copies of reports, studies and of all other documents listed above.
16 SUBCONTRACTING, DELEGATION AND ASSIGNMENT
8-13Concord - Document ID: generated after first signature

16.1 CONSULTANT shall not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONSULTANT from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval. Any proposed delegation, assignment or subcontract shall provide a description of the services covered, identification of the proposed assignee, delegates or subcontractor, and an explanation of why and how the same was selected, including the degree of competition involved. Any proposed agreement with an assignee, delegates or subcontractor shall include the following:

A. The amount involved, together with CONSULTANT’s analysis of such cost or price; and
B. A provision requiring that any subsequent modification or amendment shall be subject to the prior written consent of CITY.

C. The requirement to hire only those persons authorized by federal law to work in the United States.

16.2 Any assignment, delegation or subcontract shall be made in the name of CONSULTANT and shall not bind or purport to bind CITY and shall not release CONSULTANT from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONSULTANT under this Contract.
17 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

17.1 In performance of this Contract, CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation, or age. CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

17.2 The provisions of subsection 17.1 above shall be included in all solicitations or advertisements placed by or on behalf of CONSULTANT for personnel to perform any services under this Contract. CITY shall have access to all documents, data and records of CONSULTANT and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is 9-13Concord - Document ID: generated after first signature incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection at, and on file with, the Palmdale City Clerk’s Office. 18 FINANCIAL INTEREST CERTIFICATION

18.1 CONSULTANT warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONSULTANT’s firm.

18.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability, or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
19 CONFLICT OF INTEREST

19.1 CONSULTANT stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONSULTANT to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

19.2 CONSULTANT shall not employ any City official or employee to perform any work required pursuant to this Contract.

19.3 If CONSULTANT is a registered professional engineer or licensed land surveyor and the scope of work requires CONSULTANT’S recommendation of the actual formula to spread the costs of an assessment district’s improvements, then CONSULTANT shall not participate in making that recommendation if the additional elements set forth in Government Code section 87100.1(c) apply. Those additional elements are: (1) CONSULTANT has received income of $250 or more for professional services in connection with any parcel included in the benefit assessment district within 12 months prior to the creation of the district; and (2) the district includes other parcels in addition to those parcels for which CONSULTANT received the income. In the event a conflict of interest does arise in that context, City shall select a different CONSULTANT to recommend the actual formula to spread the costs of the assessment district’s improvements and the costs of such services shall be deducted from the compensation to be paid to CONSULTANT.

19.4 To the extent required by the City Manager/designee, CONSULTANT shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
10-13Concord - Document ID: generated after first signature 20 COMPLIANCE WITH LAW

20.1 CONSULTANT shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONSULTANT uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONSULTANT.

20.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles. 21 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
22 ENTIRE CONTRACT AND AMENDMENTS

22.1 This Contract is the complete agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

22.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONSULTANT hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

22.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 11-13Concord - Document ID: generated after first signature

23 ATTORNEY’S FEES
If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: TRANSTECH ENGINEERS INC.:

Ronda Perez
City Manager

Ahmad Ansari, PE
Principal
ADDRESS FOR NOTICE:

CITY OF PALMDALE
38250 Sierra Highway
Palmdale, CA 93550

ADDRESS FOR NOTICE:

TRANSTECH ENGINEERS INC.
13367 Benson Avenue
Chino, CA 91710
APPROVE AS TO FORM:

William P. Curley, III
City Attorney

ATTEST:

Roxanne Faber
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

12-13Concord - Document ID: generated after first signature ■Certificate(s) and Endorsement(s) attached
□Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
13-13Concord - Document ID: generated after first signature City Council Staff Report
DATE: JUNE 26, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT

CITY CLERK DIVISION
DISTRICT: ALL
SUBJECT: ADOPT RESOLUTIONS INITIATING THE TUESDAY, NOVEMBER 5, 2024, CITY OF PALMDALE G ENERAL MUNICIPAL ELE CTION:

ADOPT RESOLUTION NO. CC 2024-043, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALMDALE, CA LIFORNIA,

CALLING FOR THE HOLD ING OF A GENERAL MUN ICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FO R

THE ELECTION OF CERT AIN OFFICERS AS REQU IRED BY THE
PROVISIONS OF THE CI TY OF PALMDALE CHART ER; ADOPT
RESOLUTION NO. CC 20 24-044, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF PALMDALE, CALIFOR NIA,

REQUESTING THE BOARD OF SUPERVISOR S OF THE COUNTY

OF LOS ANGELES TO CO NSOLIDATE A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, WITH

THE STATEWIDE GENERA L ELECTION TO BE HEL D ON THE
SAME DATE PURSUANT TO SECTION 10403 OF T HE ELECTIONS
CODE; AND, ADOPT RESOLUTION NO. CC 2024 -045, A

RESOLUTION OF THE CI TY COUNCIL OF THE CI TY OF

PALMDALE, CALIFORNIA , ADOPTING REGULATIO NS FOR

CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO

CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT THE

GENERAL MUNICIPAL EL ECTION TO BE HELD ON TUESDAY,
NOVEMBER 5, 2024

RECOMMENDATION
Pursuant to the Palmdale City Charter and requirements of the laws of the State of California Elections Code Sections 10403, 13307, and 13309, staff recommends the following:

1. Adopt Resolution No. CC 2024-043, a Resolution of the City Council of the City of Palmdale, California, calling for the holding of a General Municipal Election to be held on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the City of Palmdale Charter; Report to Mayor and City Council
Re: Adopt Reso. No. CC 2024-043, CC 2024-044, and 2024-045 Initiating the November 5, 2024 Election
June 26, 2024

Page 2 ends

2. Adopt Resolution No. CC 2024-044, a Resolution of the City Council of the City of Palmdale, California, requesting the Board of Supervisors of the County of Los Angeles to consolidate a General Municipal Election to be held on Tuesday, November 5, 2024, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the Elections Code; and,

3. Adopt Resolution No. CC 2024-045, a Resolution of the City Council of the City of Palmdale, California, adopting regulations for Candidates for Elective Office pertaining to Candidate Statements submitted to the voters at the General Municipal Election to be held on Tuesday, November 5, 2024.

BACKGROUND
On April 6, 2022, the City Council adopted Ordinance No. 1579, ensuring Palmdale’s elections complied with the California Voting Rights Act. Ordinance No. 1579 also implemented a new district boundary map due to the redistricting process, defining Palmdale’s five new City Council district boundaries for the next ten (10) years.

DISCUSSION
During this election year, the terms of Austin Bishop, current representative in District 1, and Richard J. Loa, current representative in District 2, are set to expire.

To initiate the election process, the City Council must take the following actions by Resolution(s):
 Call for the holding of a General Municipal Election to be held on Tuesday, November 5, 2024, for the election of certain Officers as required by the provisions of the Palmdale City Charter.
 Request the Board of Supervisors of the County of Los Angeles to consolidate a General Municipal Election to be held on Tuesday, November 5, 2024, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the Elections Code.
 Adopt regulations for Candidates for the Elective Office pertaining to Candidate Statements submitted to the voters at the General Municipal Election.

The City Clerks are the City’s election officials and filing officers for candidate nomination papers and campaign finance disclosure forms. In addition, the City Clerk(s) will qualify all candidates, receive and review candidate statements, receive other related ballot materials that are to be printed and included in the Official Sample Ballot Booklet, and perform all other duties as required by law.

Report to Mayor and City Council
Re: Adopt Reso. No. CC 2024-043, CC 2024-044, and 2024-045 Initiating the November 5, 2024 Election
June 26, 2024

Page 3 ends

The City Council authorizes the City Clerks to administer the said election, and the City shall pay all reasonable and actual election expenses upon presentation of a properly submitted bill by the County.

Election Day -Tuesday, November 5, 2024

KEY DEADLINES
July 15 – August 9 – 5:00 pm Nomination Period – Candidates to file nomination documents
(E. C. §§ 10220, 10224 and 10407)
August 9 Last day for candidates to file nomination
documents (E. C. §§ 10220, 10224 and
10407)
August 14 – 5:00 pm Nomination Extension Period (if needed) - 5 days (E.C. §10225 and 10407)
October 7 Ballot Pamphlet mailed to Voters
(E. C. § 3001(b), and 3010)

FISCAL IMPACT
$170,000: Funding for the election is proposed in the Fiscal Year 2024-25 budget, Account No. 721510; the amount budgeted is an estimate subject to change upon receiving the final invoice from the Registrar-Recorder/County Clerk. Additional funding, if needed, will be proposed through the mid-year budget process.

STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

C. Involve and expand engagement to enhance public oversight and transparency.

Prepared by: Roxanne Faber, City Clerk
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Ronda Perez, City Manager
Approved as to form: William P. Curley, III, City Attorney

ATTACHMENTS
Reso. No. CC 2024-043
Reso. No. CC 2024-044
Reso. No. CC 2024-045

CITY OF PALMDALE

COUNTY OF LOS ANGELES, CALIFORNIA
RESOLUTION NO. CC 2024-043

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALMDALE, CALIFORNIA, CALLING FOR THE HOLDING OF A

GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN

OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CITY

OF PALMDALE CHARTER
WHEREAS, under the provisions of the City of Palmdale Charter, a General Municipal Election shall be held on Tuesday, November 5, 2024, for the election of Municipal Officers;

NOW, THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF

PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1 . That pursuant to the requirements of the City of Palmdale Charter, there is called and ordered to be held in the City of Palmdale, California, on Tuesday, November 5, 2024, a General Municipal Election for the purpose of electing two (2) Councilmembers elected by two (2) geographic districts established as Districts 1, and 2. Councilmembers in Districts 1, and 2 shall have a full four (4) year term.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the City Clerk is authorized and directed to coordinate with the County of Los Angeles Registrar-Recorder/County Clerk to procure and furnish any and all official ballots, notices, printed matter, and all supplies, equipment, and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. The vote centers and vote-by-mail drop boxes for the election shall be open as required during the identified voting period pursuant to California Elections Code Sections 4005 and 14401.

SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of the time and place of holding the election is given, and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election in time, form, and manner as required by law.

Resolution No. CC 2024-043

Page 2 ends

SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

SECTION 8. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill by the County.

PASSED, APPROVED and ADOPTED this 26th day of June 2024. ____________________________
Austin Bishop, Mayor
Approved as to form: ATTEST:
__________________________ ___________________________ William P. Curley, III Rochelle Scott, City Clerk
City Attorney
I, Rochelle Scott, City Clerk of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 5 th day of June, 2024 by the following roll call vote:

AYES: __________________________________________________________ NOES: __________________________________________________________ ABSTAIN: _____________________ABSENT:__________________________ Date: __________________________ __________________________ Rochelle Scott, City Clerk

CITY OF PALMDALE

COUNTY OF LOS ANGELES, CALIFORNIA
RESOLUTION NO. CC 2024-044

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALMDALE, CALIFORNIA, REQUESTING THE BOARD OF

SUPERVISORS OF THE COUNTY OF LOS ANGELES TO

CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD
ON TUESDAY, NOVEMBER 5, 2024, WITH THE STATEWIDE

GENERAL ELECTION TO BE HELD ON THE SAME DATE
PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE
WHEREAS, the City Council of the City of Palmdale will call a General Municipal Election to be held in the City of Palmdale on November 5, 2024; and WHEREAS, a Statewide General Election to be held in the County of Los Angeles has been called to be held on November 5, 2024; and, WHEREAS, it is desirable that the City of Palmdale’s General Municipal Election be consolidated with the Statewide General Election to be held on the same date and within the City the Vote Centers and Election Officers of the two elections be the same, and that the county election department of the County of Los Angeles canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. Pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Los Angeles is hereby respectfully requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 5, 2024, to be held in the County of Los Angeles on Tuesday, November 5, 2024.

SECTION 2 . The Board of Supervisors of the County of Los Angeles is hereby further respectfully requested to place upon the same ballot as that provided for and submitted to the electors of the City of Palmdale at said Statewide General Election to be held in the County of Los Angeles on Tuesday, November 5, 2024, for the purpose of electing two (2) Councilmembers representing two geographic districts established as Districts 1 and 2.

Councilmembers in Districts 1 and 2 shall have a full four (4) year term.

Resolution No. CC 2024-044

Page 2 ends

2 SECTION 3 . The City of Palmdale acknowledges that the consolidated election will be held and conducted according to Section 10418 of the California Elections Code.

SECTION 4 . The Board of Supervisors of the County of Los Angeles is hereby authorized and respectfully requested to canvass the returns of said General Municipal Election.

SECTION 5 . The Board of Supervisors of the County of Los Angeles is hereby authorized and respectfully requested to authorize and permit the Registrar-Recorder/County Clerk of the County of Los Angeles to:
a) Print and supply ballots for said City of Palmdale General Municipal Election;
b) Mail the City’s sample ballots and candidate statements of qualifications to the electors of the City of Palmdale as part of the same material that will be mailed to the voters of the Statewide General Election to be held in the County of Los Angeles; c) Perform such other services as may be required for the consolidation and conduct of said City of Palmdale General Municipal Election with said Statewide General Election to be held in the County of Los Angeles.

SECTION 6. The vote centers for the election shall be open as required during the identified voting period pursuant to California Elections Code sections 4005 and 14401.

SECTION 7. The City agrees to reimburse the County of Los Angeles in full for the services performed on behalf of the City upon the presentation of a bill by the County.

SECTION 8. The City Clerk is hereby directed to deliver a certified copy of this resolution to the Board of Supervisors of the County of Los Angeles and to transmit an electronic copy to the Board of Supervisors and the Registrar- Recorder/County Clerk of the County of Los Angeles.

Resolution No. CC 2024-044

Page 3 ends

3 PASSED, APPROVED and ADOPTED this 26th day of June 2024. ____________________________
Austin Bishop
Mayor
Approved as to form: ATTEST:
__________________________ ___________________________ William P. Curley, III Rochelle Scott
City Attorney City Clerk
I, Rochelle Scott, City Clerk of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 5th day of June, 2024 by the following roll call vote:

AYES: __________________________________________________________ NOES: __________________________________________________________ ABSTAIN: ____________________ ABSENT:__________________________ Date: __________________________ __________________________ Rochelle Scott, City Clerk

CITY OF PALMDALE

COUNTY OF LOS ANGELES, CALIFORNIA
RESOLUTION NO. CC 2024-045

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALMDALE, CALIFORNIA, ADOPTING REGULATIONS FOR

CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO

CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT

THE GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 5, 2024
WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALMDALE, DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Palmdale on Tuesday, November 5, 2024, may prepare a candidate statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate nor membership or activity in partisan political organizations. The statement shall be in typewritten form and filed with the City Clerk at the time the candidate’s nomination papers are filed. Except as provided in Election Code Section 13309, the statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

SECTION 2. FOREIGN LANGUAGE POLICY.

A. Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of Los Angeles. The County is required to translate candidate
statements into the following languages:

Chinese, Japanese, Spanish, Tagalog/Filipino, Vietnamese, Korean, Cambodian/Khmer, Hindi, Thai, Armenian, Farsi,
Resolution No. CC 2024-045

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Bengali, Burmese, Gujarati, Indonesian, Mongolian, Telugu and Russian.

The County of Los Angeles will print and mail sample ballots and candidate statements in the required languages to only those voters who are on the county voter file as having requested a sample ballot in a particular language. The County will make the sample ballots and candidate statements in the required languages available at vote centers, on the County’s website, and in the City’s Election Official’s office.

SECTION 3. PAYMENT.

A. Translations:

1. The candidate shall not be required to pay for the cost, if any, of translating the candidate statements into any required foreign language as specified in (A) and/or (B) of Section 2 above pursuant to Federal and/or State law.

2. The candidate shall be required to pay for the cost of translating the candidate’s statement into any foreign
language that is not required as specified in (A) and/or (B) of Section 2 above, pursuant to Federal and/or State law, but is requested as an option by the candidate.

B. Printing:

1. The candidate shall be required to pay for the cost of printing the candidate statements in English in the main voter
pamphlet.

2. The candidate shall be required to pay for the cost of printing the candidate’s statement in the Spanish language required in Section 2 above, in the main voter pamphlet.

The City Clerk shall provide the estimate of the total cost of printing, handling, translating, and mailing the candidate statements filed pursuant to this section, including costs incurred as a result of complying with the Federal Voting Rights Act, and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from Resolution No. CC 2024-045

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one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements.

Accordingly, the City Clerk is not bound by the estimate and may, on a pro-rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

SECTION 4. MISCELLANEOUS.

A) All translations of candidate statements shall be provided by professionally certified translators.

B) The City Clerk shall follow the guidelines as prepared by the Los Angeles County Clerk and these guidelines will be presented to each candidate to the same extent and manner as allowed in previous City elections.

C) The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.

SECTION 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package.

SECTION 6 . That the City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nomination papers are issued.

SECTION 7 . That all previous resolutions establishing Council policy on payment for candidate statements are repealed.

SECTION 8. That this resolution shall apply only to the election to be held on Tuesday, November 5, 2024, and shall then be repealed.

Resolution No. CC 2024-045

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SECTION 9. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED and ADOPTED this 26th day of June 2024. ____________________________
Austin Bishop, Mayor
Approved as to form: ATTEST:
__________________________ ___________________________ William P. Curley, III Rochelle Scott, City Clerk
City Attorney
I, Rochelle Scott, Acting City Clerk of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 26th day of June, 2024 by the following roll call vote:

CITY CLERK DIVISION
DISTRICT: ALL
SUBJECT: APPROVE AGREEMENT WITH KONICA MINOLTA BUSINESS SOLUTIONS USA, INC. FOR DOCUMENT IMAGING AND INDEXING
SERVICES FOR A NOT TO EXCEED AMOUNT OF $681,120 FOR A
TERM OF THREE (3) YEARS WITH THE OPTION TO EXTEND FOR
TWO ADDITIONAL TERMS OF ONE (1) YEAR EACH

RECOMMENDATION
Staff recommends that the City Council:

1. Approve Agreement A-8794 with Konica Minolta Business Solutions USA, Inc. for document imaging and indexing services for a not to exceed amount of $681,120 for a term of three (3) years with the option to extend for two additional terms of one (1) year each, and,

2. Authorize the City Manager or her designee to execute Agreement No. A-8794 with Konica Minolta Business Solutions USA, Inc., including any minimal and/or non-substantive changes.

BACKGROUND
To align the City’s storing of permanent records with best practices for records management, staff was directed to research options that would image plans/records to include ease of preserving long -term and permanent records, reduce the demand for physical storage space, and increase the accessibility of records through the City’s Electronic Document Management System (EDMS).

DISCUSSION
On November 7, 2023, staff released Request for Proposal (RFP) No. 23-001-1200; Document Imaging and Indexing, on Planet Bids. The RFP closed on December 11, 2023, and received eight responses . A team of City staff from various departments evaluated Report to Mayor and City Council
Re: Approve Agrmt No. A-8794 with Konica Minolta Business Solutions U.S.A., Inc.

June 26, 2024

Page 2 ends

the proposals, and the top three respondents were interviewed: Konica Minolta, Metasource, and ARC. Based on the interviews, Konica Minolta best met the City’s requirements.

Konica Minolta strongly understood the City’s goal of preserving long-term and permanent records electronically. Many of these records are decades old. This project will ensure an electronic version of these records before they deteriorate, which is critical. Konica Minolta will image 3,000 multi-page plans and more than 3,500 boxes of records. The imaged documents will be uploaded into our EDMS, Evolve. They will be easily accessible and will allow the City to provide records to the public in a timely manner.

As the project progresses, the City will also benefit from improved efficiencies and cost savings. Retrievals and public record requests can be searched for and provided electronically, saving staff time, labor, material, and postage costs. In addition, the physical storage space required to house records will be greatly decreased, eliminating the need for a 7,000-square-foot warehouse and potentially allowing for the sale or repurposing of the warehouse.

FISCAL IMPACT
$681,120; Funds are budgeted and available in FY 2023-24 and FY 2024-25. Funding for subsequent years will be proposed through the annual budget process.

STRATEGIC PLAN
Goal III: Invest in infrastructure to improve community viability.

A. Seek innovative, cost-effective, customer-focused methods of service delivery.

B. Implement and administer environmentally sustainable programs.

ATTACHMENTS
Agrmt No. A-8794 with Konica Minolta Business Solutions U.S.A., Inc.

AGREEMENT NO. A-8794

CONTRACT FOR SERVICES

BETWEEN THE CITY OF PALMDALE AND KONICA MINOLTA BUSINESS SOLUTIONS USA, INC.

ARPA FUNDING

This CONTRACT for services (“Contract” herein) is made and entered into by and between the City of Palmdale, a public body corporate and politic, (hereinafter called “CITY”), and KONICA MINOLTA BUSINESS SOLUTIONS USA, INC., a Corporation, (hereinafter called “CONTRACTOR”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, CONTRACTOR represents that CONTRACTOR has the expertise and is qualified to perform the services described in this Contract.

NOW THEREFORE, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1 CITY PROJECT MANAGER
To provide the services required by this Contract, CONTRACTOR shall act under the authority and approval of Roxanne Faber Director/designee, who shall oversee this Contract, the work performed by CONTRACTOR, assist CONTRACTOR with any necessary information, audit billings, and approve payments. The CONTRACTOR shall channel all contacts and requests through the City project manager. 2 DESCRIPTION OF WORK

2.1 CONTRACTOR shall provide the following services in a manner satisfactory to CITY:

SCOPE OF WORK
Section 3 - Scope of Services/Work
Documents for imaging would be in various sizes, but typically include letter (8 ½” x11”), legal (8 ½ ”x14”), ledger (11”x17”), and large format plans. Documents are stored in standard boxes (15” L x 12”W x 10”H) or containers (45-gallon storage bins) for pick-up.

The estimated monthly volume is approximately 15-20 boxes of documents and 5—7 containers of rolled large format plans. The City reserves the right to increase/decrease quantity as needed. Pick-up and delivery shall occur every three to four weeks. Below are the minimum City standards and requirements for performing document imaging:
1-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
Images
• Scan as black and white, grayscale, or color as needed to produce best quality image:
o Black and white documents are to be scanned in black and white, except when grayscale is needed to ensure clarity of document and legibility of text. o Color pictures and maps are to be scanned in color, o Black and white pictures and maps are to be scanned as black and white or grayscale as needed. o Color logos, stamps, and signatures are to be scanned as black and white, or grayscale as needed to ensure legibility of text.
o Text boxes and/or shaded title bars are to be scanned in grayscale to ensure legibility of text.
o Colored paper to be scanned in black and white or grayscale (not in color) • Scan resolution at 300 dpi
• Save image file type as a single multipage PDFA format (for archiving & long term preservation purposes).

All text documents must be searchable. Scan optical character recognition (OCR). • Use compression to reduce file size.
o When using compression, the clarity of the image and legibility of the text should not be affected.
• Remove any excess black border.
• Remove blank pages.
• Rotate images as needed for readability.
• De-skew, de-speckle, and fill holes
• Enhance any low-quality images to produce a readable digital image.

Indexing
• Provide indexing data in uppercase.
• Save indexing file type as an Evolve or Replacement EDMS (cost built-in to bid) import text file (must include indexed data and image file paths); Evolve import text file specifications are provided with document samples. • The number of characters per field varies by document type; indexing sources may include scan sheets, file folders, and/or image verification.

Quality Assurance
The City’s expectation is for the highest level of quality assurance (QA) for images and indexing. Vendor’s quality control measures shall meet the following criteria for all images:
• Visual inspection of each image against the original, rescanning documents as needed.
• Manual image quality adjustment and QA of every image for clarity, legibility, quality, cutoffs, or file type compression errors
• Images are of the same or better quality than the original 2-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
• Ensure all images are accurately indexed.
• All documents are to be scanned and returned in the same order as provided. • All folders within the Evolve import text file should appear in the same order as they exist in paper.
• The City will perform a QA of each image and associated indexing delivered by the vendor; if the City discovers unacceptable images, the Vendor, at no additional cost to the City, will correct all such unacceptable images.

Delivery Images and Evolve Import Text File
Vendor shall provide scanned images and Evolve import text file on an external hard drive provided by the City or transmit through FTP:
• Create separate folders for each document type.
• Under each document type, create a subfolder containing the images and Evolve import text file.
• Name the subfolder and Evolve import text file the same number as the bar code. • Include a copy of the Transmittal Sheet in the external hard drive. • Deliver images in agreed upon format and timelines.

Pick-up/Delivery of Documents
Vendor must pick-up and deliver original documents every three to four weeks. • Vendor must contact Records staff to schedule a pick-up and delivery between the hours of 8:00 a.m. – 1:00 p.m. Monday – Thursday.
• Vendor must provide a proof of pick-up acknowledgement, to be signed by the Vendor and City staff.
• Vendor must return original documents after imaging, and provide a proof of return acknowledgement, to be signed by the Vendor and City staff.

Additional Information
• Records must be saved in PDFA Format.
• Pick up must not be outsourced.
• There shall always be two representatives with the content in transit. • Proposer to maintain documented chain of custody through an audit trail. • Proposer must agree to provide private transport; content will never be mixed in transit with other clients, nor additional, non-mission critical stops to occur in route. • Content will not leave the state of California, nor be disclosed to anyone other than Vendor or City Staff.
• The Vendor will be required to produce high quality master images and technical meta data as specified in this RFP. The work in general will include; but is not limited to, the Vendor utilizing the City’s EDMS, Evolve, or providing a replacement EDMS (cost built into bid).
• Vendor shall unfold, inspect, and repair pages with non-effective tape as needed. • All images shall be the same or better quality than the original. • The Vendor is to enhance any “low quality” images that are determined by the 3-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
Vendor to have enough quality to produce a readable electronic image. • The Vendor is to add to an image “Poor Quality Original” on those images that have unreadable text or graphics.
• All City documents in the possession of the Vendor must be stored in a secure and safe location that is climate controlled.
• The City must have access to all documents in the Vendor’s possession upon request, with the original or electronic file provided within two business days of request, no exceptions.
• Security measures must be in place to ensure both safety and security of documents.

Submissions that, in the sole judgment of CITY, fail to meet the requirements of the RFP or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected. Conditional proposals will not be considered.

2.2 CONTRACTOR shall have no claim for compensation for any services or work, which has not been authorized by CITY’s Authorization to Proceed.

2.3 CONTRACTOR shall not accept any change of scope, or change in contract provisions, to this Contract unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

2.4 CONTRACTOR shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the CONTRACTOR as applicable to this contract.

2.5 All work supplied under this Contract shall be fully guaranteed by CONTRACTOR for a minimum period of n/a days from the date of acceptance by CITY. Any defects of design, workmanship, or materials that would result in non- compliance with the Contract specifications shall be fully corrected by CONTRACTOR (including parts and labor) without cost to CITY. The written warranty shall be included with the delivered products to the using Department.

CITY shall provide to CONTRACTOR, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work. CONTRACTOR shall have no obligation to correct any work hereunder if notified of the deficiency more than thirty (30) days after the work in question was first performed or if the deficiency resulted from the actions of CITY or a third party. CONTRACTOR HEREBY

DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, STATUTORY OR

OTHERWISE, INCLUDING, BUT NOT LIMITED TO, THE WARRANTIES OF

MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND
NONINFRINGEMENT. ALL SOFTWARE AND HARDWARE PROVIDED OR
4-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT

INSTALLED BY CONTRACTOR HEREUNDER ARE SUBJECT EXCLUSIVELY TO THE RESPECTIVE MANUFACTURER'S WARRANTY.

2.6 CONTRACTOR, understands, acknowledges, and agrees that the funding source for its work is from the American Rescue Plan, Coronavirus State and Local Fiscal Recovery Funds (collectively “ARPA”) and as such, CONTRACTOR is required to comply with the regulations associated with ARPA funds pursuant to 31 CFR Part

35. Those regulations and reporting requirements are set forth in Exhibit “A” attached hereto and incorporated herein by reference. By executing this Contract, CONTRACTOR agrees to comply with all such regulations and reporting requirements and shall familiarize itself with those requirements. 3 CONTRACTOR’S KEY PERSONNEL

3.1 Key Staff. CITY reserves the right to review and approve CONTRACTOR’S staff including all subcontractors to be assigned to any project by CONTRACTOR during the term of this Contract.

This Contract has been awarded to CONTRACTOR based partially on the key personnel proposed to perform the services required herein. CONTRACTOR shall not change nor substitute any of these key staff for work on this Contract without prior written approval by CITY.

CONTRACTOR’s Team and Key Personnel are as follows:

Catherine Bedrossian - IIM Sr. Solutions Consultant - Main Point of Contact Valerie Jordan - Backup Point of Contact
Lisa Jones - Project Manager
This Services Contract has been awarded to CONTRACTOR based on its representation that those personnel and subcontractors submitted as part of its bid and listed above will perform the portions of the work listed above.

CONTRACTOR shall not deviate nor substitute any of these team members without prior written approval by CITY.

3.2 Subcontractors. During the performance of the Agreement, CONTRACTOR may engage such additional SUBCONTRACTORS as may be required for the timely completion of this Agreement. In the event of subcontracting, the sole responsibility for fulfillment of all terms and conditions of this Agreement rests with CONTRACTOR.

CONTRACTOR shall not enter into any Subcontract under this Contract for the performance of this Contract without the advance written approval of CITY. The subcontract shall incorporate by reference the terms and conditions of this Contract.

3.3 Direct Responsibility. All services required under this Contract shall be performed by CONTRACTOR, or under CONTRACTOR’s direct supervision, and all 5-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

3.3.1 CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

3.3.2 CONTRACTOR shall be responsible for payment of all CONTRACTOR’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

3.3.3 CONTRACTOR shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or reasonable costs that a court of competent jurisdiction determines as having arisen from CONTRACTOR’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
4 ACCEPTANCE AND DOCUMENTATION
Each task shall be reviewed and approved by the Contract Project Manager to determine acceptable completion.

4.1 Records. The CONTRACTOR shall retain and shall contractually require each SUBCONTRACTOR to retain all data and other “records” relating to the acquisition and performance of the Contract for a period of five years after the completion of the Contract.

4.2 Property of CITY. All materials, including reports, computer programs and other deliverables, supplied or created under this Contract are the sole property of CITY. CONTRACTOR is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. CONTRACTOR shall not use or release these materials without the prior written consent of CITY. For greater clarity, nothing herein shall constitute a transfer of any of CONTRACTOR'S rights in and to its own proprietary materials created prior to or outside of the scope of this Agreement ("CONTRACTOR IP").To the extent any deliverable delivered by CONTRACTOR under this Agreement includes any CONTRACTOR IP, then CONTRACTOR hereby grants to CITY a perpetual, irrevocable, license to reproduce, use, modify and adapt such CONTRACTOR IP without limitation solely within CITY's organization and solely in connection with CITY's business purposes for which the deliverable was created.

4.3 Products. All equipment, materials, parts, and other components incorporated in the work or services performed pursuant to this Contract shall be new, or the latest 6-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
model and of the most suitable grade for the purpose intended. All work shall be performed in a skilled and workmanlike manner.
5 PRICE
CITY shall pay to CONTRACTOR an amount not to exceed One Million One Hundred Fourty Thousand, Two Hundred and Fifty dollars ($1140250.00) for the completion of all the work and services described in Section 2, which sum shall include all costs or expenses incurred by CONTRACTOR, payable as follows:

As invoiced - See Exhibit J

5.1 An application for payment form must be submitted to CITY which shall include the following: a clear, detailed invoice reflecting work being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within a project; any/all backup documentation supporting the above items. Work schedule updates must also be included with the payment requests.

5.2 CONTRACTOR shall maintain adequate records and shall permit inspection and audit by CITY of CONTRACTOR’s charges under this Contract.

CONTRACTOR shall make true and correct copes of such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONTRACTOR for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONTRACTOR shall retain its records for the time required by such laws.

5.3 Payment. A separate invoice shall be issued for each shipment of material or service performed, and no payment will be issued prior to receipt of material and/or completion of specified services and receipt of a correct invoice. 6 COMMENCEMENT AND COMPLETION OF WORK

6.1 The execution of this Contract by the parties does not constitute an authorization to proceed. The services of CONTRACTOR shall commence when CITY, acting by and through its Project Manager, has issued an Authorization to Proceed. CONTRACTOR shall complete all the work described in Section 1 and be ready for final acceptance of the work within Thirty (30) Calendar days following CONTRACTOR’s receipt of Authorization to Proceed.

6.2 Time is of the essence. All of the time limits for Milestones, if any, and for completion of the work, are of the essence of this Contract.

6.3 Failure of CONTRACTOR to perform any covenant or condition contained herein within the time periods specified therein shall constitute a material breach of this Contract, entitling CITY to terminate this Contract, unless CONTRACTOR applies 7-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
for and receives an extension of time in accordance with the procedures set forth herein.

6.4 The term of this Contract is Three (3) years, commencing on the effective date, with CITY reserving the option to extend the agreement for 2 additional terms of one year each.

7 TAXES

7.1 CONTRACTOR shall pay all sales, consumer, use, and other similar taxes required to be paid by CONTRACTOR in accordance with state and local laws.

7.2 CONTRACTOR is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONTRACTOR or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

7.3 CONTRACTOR shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.

7.4 When equipment, materials or supplies generally taxable to CONTRACTOR are eligible for a tax exemption due to the nature of the work, CONTRACTOR shall assist the City in applying for and obtaining such tax credits and exemptions, which shall be paid or credited to the City. 8 PATENT FEES AND ROYALTIES
CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, program, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, program, product or device is specified in the contract documents for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents.

CONTRACTOR shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, program, product or device not specified in the contract documents, and shall defend all such claims in connection with any alleged infringement of such rights; provided, that CONTRACTOR shall have no liability with respect to an infringement claim hereunder that results from (i) unauthorized modification or use of any products or services by CITY; (ii) combination, operation or use of any products or services with any products 8-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
or services not provided by CONTRACTOR when infringement would not have occurred but for such combination, operation or use; or (iii) CITY's failure to make modifications or changes to any products or services requested by CONTRACTOR when infringement would not have occurred but for such failure. 9 INDEMNIFICATION
To the fullest extent permitted by law, CONTRACTOR and any subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any third party asserted loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which a court of competent jurisdiction determines as having been proximately caused by the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONTRACTOR, or its subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONTRACTOR and, as applicable, any subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONTRACTOR shall ensure that the contract of any subcontractor working under this agreement contain an indemnity agreement, requiring the subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONTRACTOR shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and reasonable attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement. Contractor’s indemnification obligations under this section are conditioned upon the Indemnified Parties: (i) promptly notifying the Contractor of any claim in writing; (ii) cooperating with the Contractor in the defense of the claim; and (iii) granting the Contractor sole control of the defense and settlement of the claim, provided any settlement that would impose any monetary or injunctive obligation upon the Indemnified Parties shall be subject to such party's prior written approval.
10 INSURANCE

10.1 CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 10.8, must be reviewed and accepted by the City Attorney.

10.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation—coverage as required by the State of California  Employer’s Liability:
9-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
$1,000,000.00 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

10.1.2 Professional Liability (Errors & Omissions) Insurance*  $1,000,000 limit on a per claims basis

10.1.3 Commercial General Liability
 $1,000,000.00 limit on a per occurrence basis
 $2,000,000.00 general aggregate limit

10.1.4 Commercial Automobile Liability
 $1,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

10.2 All of CONTRACTOR’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty (30) calendar days prior to termination, cancellation, or reduction of coverage in the policy. CONTRACTOR agrees that its insurance policies and certificates shall contain standard cancellation language. Should any of the referenced policies be canceled prior to the expiration thereof, notification shall be provided in accordance with policy provisions and by CONTRACTOR's insurance broker(s).

10.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, as respects liability arising out of the performance of any work under the Contract.

Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificates shall state: “The City of Palmdale, Successor Agency to the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured”.

B. “Severability of Interest” Clause.

10.4 Promptly upon execution of this Contract, and prior to commencement of any work, CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insured.

10.5 The requirements as to the types and limits of insurance to be maintained by CONTRACTOR are not intended to and shall not in any manner limit or qualify CONTRACTOR’s liabilities and obligations under this Contract. 10-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT

10.6 All insurance coverage must be maintained throughout the duration of this Contract.

10.7 Acceptable Proof of Insurance:

10.7.1 ACORD Certificate of Insurance listing all coverage, limits, deductibles and insured; and endorsements for all applicable coverage if agent has authority to issue it; or additional insured Form CG20100704 and CG20370704 or equivalent must be provided for general liability coverage. Additional insured form CA0001 must be provided for automobile liability coverage.

10.7.2 Binders of insurance for all coverage. Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements and a corresponding Certificate of Insurance listing all insurers and coverage must be submitted to the City Attorney.

10.8 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONTRACTOR fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

10.9 CONTRACTOR shall require any and all subcontractor's working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONTRACTOR shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONTRACTOR's sole risk. CONTRACTOR's insurance requirements in Section 10 will not be impacted and/or limited by such deviation.

11 LIMITATION OF LIABILITY
(A) CONTRACTOR SHALL NOT BE LIABLE TO THE OTHER FOR ANY

INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, EXEMPLARY, OR

CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES

FOR INTERRUPTION OF SERVICES, LOSS OF BUSINESS, LOSS OF PROFITS,

LOSS OF REVENUE, LOSS OF DATA, OR LOSS OR INCREASED EXPENSE OF

USE), WHETHER IN CONTRACT, WARRANTY, TORT (INCLUDING, WITHOUT

LIMITATION, NEGLIGENCE), OR STRICT LIABILITY, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH LIABILITIES.

(B) EXCEPT FOR GROSS NEGLIGENCE OR WILLFUL MISCONDUCT,

CONTRACTOR'S TOTAL AGGREGATE LIABILITY TO CITY ARISING OUT OF

THIS AGREEMENT, REGARDLESS OF THE LEGAL THEORY UPON WHICH

SUCH LIABILITY MAY BE BASED, SHALL NOT EXCEED THE TOTAL FEES PAID

OR PAYABLE BY CITY TO CONTRACTOR FOR THE SERVICES GIVING RISE TO SUCH LIABILITY (“AGGREGATE LIABILITY CAP”). NOTWITHSTANDING THE FOREGOING, (I) CONTRACTOR’S TOTAL LIABILITY FOR ITS INDEMNIFICATION OBLIGATIONS UNDER SECTION 9 SHALL IN NO EVENT 11-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
EXCEED AN AMOUNT EQUAL TO THREE TIMES (3X) THE AGGREGATE LIABILITY CAP; OR (II) SOLELY WITH RESPECT TO THIRD PARTY

AUTOMOBILE LIABILITY CLAIMS FOR BODILY INJURY OR TANGIBLE PROPERTY DAMAGE CAUSED BY THE CONTRACTOR’S, ITS EMPLOYEES,

SUBCONTRACTORS, OR AGENTS NEGLIGENCE OR GREATER CULPABILITY, CONTRACTOR’S TOTAL LIABILITY SHALL IN NO EVENT EXCEED AN AMOUNT EQUAL TO FOUR TIMES (4X) THE AGGREGATE LIABILITY CAP.

12 TERMINATION WITHOUT CAUSE
City reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONTRACTOR shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and subcontractors to cease such work. CONTRACTOR shall also surrender to CITY all finished or unfinished documents, processes, programs and other supplies and materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONTRACTOR shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
13 TERMINATION FOR CAUSE
If CITY determines that CONTRACTOR has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, CITY shall give written notice to CONTRACTOR specifying all defaults to be remedied within thirty (30) days.

Such notice shall set forth the basis for CITY’s dissatisfaction and suggest corrective measures. If, after thirty days, CONTRACTOR has failed to implement appropriate corrective measures, CITY may elect to terminate this Contract in whole or in part.

13.1 In the event CITY terminates this Contract, in whole or in part, for cause, CITY may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

13.2 CONTRACTOR shall provide all finished or unfinished documents, data, studies, software, drawings, programs, processes, maps, photographs, reports, etc., prepared by CONTRACTOR within fifteen (15) working days after notice of termination. Upon such termination, CONTRACTOR shall be paid an amount equal to the value of the services provided and work performed as of the date of termination, taking into consideration the costs associated with hiring another CONTRACTOR to complete the services. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses. The above is in addition to any other remedies available by law or equity to CITY.
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13.3 If, after notice of termination of the Contract under the provisions of this Section 12, it is determined, for any reason, that CONTRACTOR was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 11. 14 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONTRACTOR arising out of or relating to this Contract or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 15 OWNERSHIP OF PRODUCT
All product, data, documents, programs and software including, but not limited to, research, field notes, investigations, analysis, studies, processes, software, instructions for use and other manuals, whether complete or incomplete, which are prepared or produced in the performance of this Contract are to be, and remain the property of CITY and shall be delivered to or left with CITY upon the completion or termination of this Agreement; provided, that any CONTRACTOR IP, as defined in section 4.2, shall remain the sole property of CONTRACTOR. CONTRACTOR shall furnish CITY, upon its request, originals and reproducible and electronic copies of product, data reports, studies and or all other documents listed above. Electronic copies shall be provided in an unprotected format which allows CITY to copy, reproduce and make changes as CITY deems necessary.
16 DELEGATION AND ASSIGNMENT

16.1 CONTRACTOR shall not delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONTRACTOR from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval.

16.2 Any assignment, delegation or subcontract shall be made in the name of CONTRACTOR and shall not bind or purport to bind CITY and shall not release CONTRACTOR from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONTRACTOR under this Contract.
17 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

17.1 In performance of this Contract, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any 13-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status.

CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status . Affirmative action relating to employment shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

17.2 The provisions of subsection 16.1 above shall be included in all solicitations or advertisements placed by or on behalf of CONTRACTOR for personnel to perform any services under this Contract. CITY shall have access to all documents, data and records of CONTRACTOR and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection at, and on file with, the Palmdale City Clerk’s Office. 18 FINANCIAL INTEREST CERTIFICATION

18.1 CONTRACTOR warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONTRACTOR’s firm.

18.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
19 CONFLICT OF INTEREST

19.1 CONTRACTOR stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONTRACTOR to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.
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19.2 CONTRACTOR shall not employ any City official or employee to perform any work required pursuant to this Contract.

19.3 To the extent required by the City Manager or his designee, CONTRACTOR shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
20 COMPLIANCE WITH LAW

20.1 CONTRACTOR shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONTRACTOR uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONTRACTOR.

20.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles.

20.3 If applicable, CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set forth in Exhibit “B” attached hereto and incorporated herein by reference, as well as the execution of a Worker’s Compensation Certificate attached hereto as Exhibit “C” and incorporated herein by reference.
21 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
22 ENTIRE AGREEMENT AND AMENDMENTS

22.1 This Contract is the complete Agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

22.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONTRACTOR hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

22.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 23 ATTORNEY’S FEES
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If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: KONICA MINOLTA BUSINESS
SOLUTIONS USA, INC.:

Ronda Perez
City Manager

Ron Thompson
Vice President & General Manager,
Intelligent Information Management Division

ADDRESS FOR NOTICE:

CITY OF PALMDALE
38300 Sierra Hwy., Suite A
Palmdale, CA 93550

ADDRESS FOR NOTICE:

KONICA MINOLTA BUSINESS
SOLUTIONS USA, INC.
100 Williams Drive
Ramsey, New Jersey 07446
APPROVE AS TO FORM:

William P. Curley, III
Interim City Attorney

ATTEST:

Roxanne Faber
City Clerk

EXHIBIT “A”

ARPA REQUIREMENTS

RECITAL:
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On March 11, 2021, the American Rescue Plan Act (“ARP Act”) was signed into law.

The ARP Act was intended to provide increased aid to individuals, families, businesses, and governments affected by the COVID-19 pandemic. The ARP Act established and funded the Coronavirus State and Local Fiscal Recovery Funds (the “CSLFRF”), which included two hundred forty (240) billion dollars for state, territorial, local, and Tribal governments that are being used to fight the pandemic and accelerate local economic recovery.

MANDATORY CONTRACT PROVISIONS FOR ARP ACT EXPENDITURES:

Procurement processes for expenditures using American Rescue Plan Act (ARPA) funds generally follow state and local rules. In most cases, city procurement policies will satisfy the federal requirements. One notable difference is that federal procurement regulations mandate specific contract provisions in certain circumstances. There are no requirements for contracts or expenditures of less than $10,000. However, using ARPA funds for contracts in excess of $10,000 triggers the mandatory contract provisions in 2 CFR Part 200, Appendix II.

Most contract provisions are required only on those exceeding $100,000 or those for construction projects of any amount. However, mandatory contract provisions will apply if a city obligates ARPA funds to a contract that exceeds $100,000.

For ease of administration, below is an explanation of the mandatory contract provisions and model language necessary for compliance with federal law disclosures.
2 C.F.R. PART 200: APPENDIX II, CONTRACT PROVISIONS
•For contracts over $10,000, cities must include a provision that addresses termination for cause and convenience by the local government, including the process for termination and the basis for settlement.
•For contracts over $100,000, cities must include a provision that addresses administrative, contractual, or legal remedies if a contractor violates or breaches the contract, including sanctions and penalties for the breach. •In accepting the ARPA award, local governments agreed to include an EEO statement in any federally assisted construction contract defined in 41 CFR Part 60-1.3. A federally assisted construction contract is defined as follows:
oAny agreement or modification thereof between any applicant and a person for construction work which is paid for in whole or in part with funds obtained from the government or borrowed on the credit of the government pursuant to any federal program involving a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any federal program involving such grant, contract, loan, insurance, or guarantee, or any application or modification thereof approved by the government for a grant, contract, loan, insurance, or guarantee under which the applicant itself participates in the construction work.

EQUAL EMPLOYMENT OPPORTUNITY:

During the performance of this contract, the contractor agrees as follows:
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(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin.

Such action shall include, but not be limited to the following:

1.Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2.The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

3.The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.

4.The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5.The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

6.The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

7.In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part, and 18-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
the contractor may be declared ineligible for further government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

8.The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a contractor becomes involved in or is threatened with litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

Contracts that are in excess of $100,000 and involve the employment of mechanics or laborers must include provisions requiring compliance with the Contract Work Hours and Safety Standards Act as follows:
(1) Overtime requirements: No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such a workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such a workweek.
(2) Violation: liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (1) of this section, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory) for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section. (3) Withholding for unpaid wages and liquidated damages. The City of Palmdale shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards 19-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section.
(4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower-tier subcontracts.

The prime contractor shall be responsible for compliance by any subcontractor or lower-tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section.

Contracts and subgrants in excess of $150,000 must contain a provision that requires the non-federal award to agree to comply with all applicable standards, orders, or regulations of the Clean Air Act and Federal Water Pollution Control Act.

CLEAN AIR ACT
(1) The contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
(2) The contractor agrees to report each violation to the City of Palmdale and understands and agrees that the City of Palmdale will, in turn, report each violation as required to assure notification to the Treasury Department and the appropriate Environmental Protection Agency Regional Office.
(3) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with American Rescue Plan Act funding.

FEDERAL WATER POLLUTION CONTROL ACT
(1) The contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
(2) The contractor agrees to report each violation to the City of Palmdale and understands and agrees that the City of Palmdale will, in turn, report each violation as required to assure notification to the Treasury Department and the appropriate Environmental Protection Agency Regional Office.
(3) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with American Rescue Plan Act funds.

Federal Water Pollution Control Act
(1) The contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
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(2) The contractor agrees to report each violation to the City of Palmdale and understands and agrees that the City of Palmdale will, in turn, report each violation as required to assure notification to the Treasury Department and the appropriate Environmental Protection Agency regional office.
(3) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with American Rescue Plan Act funds.

Cities cannot award a contract to parties listed on the governmentwide exclusions in the System for Award Management (SAM) listed at www.sam.gov.

Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352: Contractors that apply for a bid or award exceeding $100,000 must file the required certification that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency. Cities should include the Byrd Anti-Lobbying contract clause is as follows:

Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier, up to the recipient.

TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable.

1.Recipient ensures its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal financial assistance, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order 13166, directives, circulars, policies, memoranda, and/or guidance documents.

2.Recipient acknowledges that Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency,” seeks to improve access to federally assisted programs and activities for individuals who, because of national origin, have Limited English proficiency (LEP). Recipient understands that denying a person access to its programs, services, and activities because of LEP is a form of national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964 and the Department of the Treasury’s implementing regulations. Accordingly, Recipient shall initiate 21-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
reasonable steps, or comply with the Department of the Treasury’s directives, to ensure that LEP persons have meaningful access to its programs, services, and activities. Recipient understands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary, to ensure effective communication in the Recipient’s programs, services, and activities.

3.Recipient agrees to consider the need for language services for LEP persons when Recipient develops applicable budgets and conducts programs, services, and activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR 6067. For more information on taking reasonable steps to provide meaningful access for LEP persons, please visit http://www.lep.gov.

4.Recipient acknowledges and agrees that compliance with the assurances constitutes a condition of continued receipt of federal financial assistance and is binding upon Recipient and Recipient’s successors, transferees, and assignees for the period in which such assistance is provided.

5.Recipient acknowledges and agrees that it must require any sub-grantees, contractors, subcontractors, successors, transferees, and assignees to comply with assurances 1-4 above, and agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the Recipient and the Recipient’s sub-grantees, contractors, subcontractors, successors, transferees, and assignees:

The sub-grantee, contractor, subcontractor, successor, transferee, and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury’s Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also includes protection to persons with “Limited English Proficiency” in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by the Department of the Treasury’s Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this contract or agreement.

6. Recipient understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Department of the Treasury, this assurance obligates the Recipient, or in the case of a subsequent transfer, the transferee, for the period during which the real property or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is provided, this assurance obligates the Recipient for the period during which it retains ownership or possession of the property.

7. Recipient shall cooperate in any enforcement or compliance review activities by the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. The Recipient shall 22-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
comply with information requests, on-site compliance reviews and reporting requirements.

8. Recipient shall maintain a complaint log and inform the Department of the Treasury of any complaints of discrimination on the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing regulations and provide, upon request, a list of all such reviews or proceedings based on the complaint, pending or completed, including outcome. Recipient also must inform the Department of the Treasury if Recipient has received no complaints under Title VI.

9. Recipient must provide documentation of an administrative agency's or court's findings of non-compliance of Title VI and efforts to address the non-compliance, including any voluntary compliance or other agreements between the Recipient and the administrative agency that made the finding. If the Recipient settles a case or matter alleging such discrimination, the Recipient must provide documentation of the settlement. If Recipient has not been the subject of any court or administrative agency finding of discrimination, please so state.

10. If the Recipient makes sub-awards to other agencies or other entities, the Recipient is responsible for ensuring that sub-recipients also comply with Title VI and other applicable authorities covered in this document State agencies that make sub- awards must have in place standard grant assurances and review procedures to demonstrate that that they are effectively monitoring the civil rights compliance of subrecipients.

The United States of America has the right to seek judicial enforcement of the terms of this assurances document and nothing in this document alters or limits the federal enforcement measures that the United States may take in order to address violations of this document or applicable federal law.

Under penalty of perjury, the undersigned official(s) certifies that official(s) has read and understood the Recipient's obligations as herein described, that any information submitted in conjunction with this assurances document is accurate and complete, and that the Recipient is in compliance with the aforementioned nondiscrimination requirements.

ARPA Regulations, 31 CFR Part 35 (“Regulations”) are incorporated herein and made a part of this Contract.

CONTRACTOR agrees to be bound by the reporting requirements set out in the Regulations. This includes submitting quarterly reports by the 15th of the month following the end of each quarter to the Director of Finance. The reports must include, but is not limited to, the use of the funds, documentation/receipts of the funds spent, description of the project and status of completion of the project. The Director of Finance may require additional information of CONTRACTOR for compliance with ARPA Regulations.

CONTRACTOR, in the performance of this Contract and as a sub-recipient of ARPA funds, as well as all of its subcontractors, must comply with the following:
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1.CONTRACTOR, and any and all of its subcontractors, must ensure that they do not deny benefits, services or otherwise discriminate on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity) in accordance with Title VI of the Civil Rights Act of 1964, Public Law 88-352, 42 U.S.C. 2000d-1 et seq., and the Department's implementing regulations, 31 CFR part 22; Section 504 of the Rehabilitation Act of 1973 (Section 504), Public Law 93-112, as amended by Public Law 93-516, 29 U.S.C. 794; Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. 1681 et seq., and the Department's implementing regulations, 31 CFR part 28; Age Discrimination Act of 1975, Public Law 94-135, 42 U.S.C. 6101 et seq., and the Department implementing regulations at 31 CFR part 23. CONTRACTOR will be required to submit data showing compliance with the above.

2.Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference.

3.Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference.

4.OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower-tier covered transactions. (2 C.F.R. Part 180, subpart B) and that the award is subject to 2 C.F.R. Part 180 and Treasury's implementing regulation at 31 C.F.R. Part 19.

5.The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards found at 2 CFR Part 200 Appendix II.

6.Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference.

7.Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20.

8.New Restrictions on Lobbying, 31 C.F.R. Part 21

9.Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations.

10.Section 2 CFR 200.323 regarding Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act (EPA guidelines at 40 CFR Part 247).

11.Section 200.322 of 2 CFR 200.322, Domestic preferences for procurements.

12.Generally applicable federal environmental laws and regulations.

24-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
EXHIBIT “B”

PREVAILING WAGE REQUIREMENTS

1. This Contract calls for work to be performed constituting public works.

Contractor and all subcontractors shall pay the general prevailing rate of per diem wages as determined and as published by the State Director of the Department of Industrial Relations pursuant to Article 2 of Chapter 1 of Part 7, of Division 2 of the State Labor Code, including, but not limited to, Sections 1770, 1771, 1773, 1773.2 and 1774.

2. This is a public work and requires the payment of prevailing wages for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor pursuant to Section 1771 of the Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this contract from the Director of the Department of Industrial Relations. These rates are on file with the City or may be obtained at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code.

Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of this Agreement.

3. Contractors and subcontractors who are ineligible to bid for work on, or be awarded, a public works project pursuant to Labor Code Sections 1777.1 and 1777.7 are prohibited from bidding on, being awarded, or performing work as a subcontractor, on this Project pursuant to Public Contract Code Section 6109.

4. Contractor's attention is directed to the provisions in Sections 1774, 1775, 1776, 1777.5 and 1777.6 of the Labor Code. Contractor shall comply with the provisions in these Sections. The statutory provisions for penalties for failure to comply with the State's wage and hours laws will be enforced. Pursuant to Section 1775 of the Labor Code, the Contractor and any subcontractors, shall, as a penalty to the City forfeit the prescribed amounts per calendar day, or portion thereof, for each worker paid less than the prevailing wage rates.

5. Pursuant to Labor Code Section 1771.4, the Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. 25-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT

6. Each Contractor and subcontractor shall furnish the records specified in Labor Code Section 1776 directly to the State Labor Commissioner at least monthly in the format prescribed by the State Labor Commissioner.

7. Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the prevailing wage rates to all workmen employed in the execution of the Contract and specify forfeitures and penalties for failure to do so. The minimum wages to be paid are those determined by the State Director of the Department of Industrial Relations. Section 1776 requires the Contractor and all subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures and certain notices required of the Contractor pertaining to their location.

8. Section 1777.5 of the Labor Code requires Contractor or subcontractor employing workers in any apprenticeable occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project, which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the Contract. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade and if other contractors on the public works site are making such contributions. Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards. Section 1777.6 of the Labor Code provides that it shall be unlawful to refuse to accept otherwise qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age.

9. Eight hours labor constitutes a legal day's work, as set forth in Labor Code Section 1810. The statutory provisions for penalties for failure to comply with the State's wage and hour laws will be enforced as set forth in Labor Code Section 1813.

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements

26-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT

27-27Concord - Document ID: 02ws1AHJHfnf2tAlz1gCnT
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CC SA PFA– June 5, 2024 – 5pm 1

MINUTES

CITY COUNCIL/SA/PFA

CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B

PALMDALE, CALIFORNIA
JUNE 5, 2024

www.cityofpalmdale.org

1) CALL MEETING TO ORDER

Mayor Bishop called the meeting to order at 5:01 pm.

Note: All City Council memberships are reflected in their City Council titles.

2) ROLL CALL MAYOR BISHOP, MAYOR PRO TEM LOA, COUNCILMEMBERS OHLSEN, BETTENCOURT, ALARCÓN

PRESENT: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

ABSENT: None.

3) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

The Palmdale Vital Intervention and Directional Alternatives (VIDA) class led the pledge of allegiance.

4) PRESENTATIONS

4.1) iServe Youth Leadership Academy presentation to the City Council.

Recreation Coordinator Lewis gave a PowerPoint presentation.

Mayor Bishop thanked staff for the program and presented scholarship checks to the participants of the iServe Youth Leadership Academy.

Councilmember Ohlsen thanked staff, parents, and students for their participation in the program

4.2) Ghetto Film School Presentation to the City Council.

Economic Development Coordinator Bruckner spoke briefly regarding partnering with Ghetto Film School in a student film lab. Kyle Provencia Reingold, Executive Director of GFS LA, spoke regarding the program and displayed a video showing the highlights of the student film lab. Monalisa spoke about her positive experience with the program.

Mayor Bishop presented the participants with certificates.

CC SA PFA– June 5, 2024 – 5pm 2

4.3) Presentation of Animal Services Feasibility Study Findings.

Public Safety Supervisor German provided a little history on the Animal Services Feasibility Study and introduced Dr. Sara Pizano.

Dr. Pizano shared the study’s findings and discussed the scope of the assessment, the lack of resources, nationwide animal care management issues, and investment in resources to reduce intake.

The Council and staff discussed hybrid solutions, the investigation of illegal kennels, euthan asia rates, housing availability for animals, a doption barriers, addressing dog nuisance, and foster programs for pets.

Public Safety Supervisor German stated she would bring back a more detailed recommendation.

Councilmember Alarcón suggested having a discussion with the City of Lancaster to see if they are interested in exploring solutions together.

Discussion ensued regarding spay and neuter clinics.

5) PUBLIC COMMENTS

CONSENT CALENDAR, APPOINTMENT(S), NEW BUSINESS, AND CLOSED SESSION:

The following individuals provided public input: David Harris spoke in support of Item

6.4 approving firework stand permits, and Alan Henkin spoke regarding the Library Board of Trustees.

Items 6.4 and 6.6 were pulled for discussion.

6) CONSENT CALENDAR

6.1) Waive full reading of the Resolution(s) and/or Ordinance(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).

6.2) Receive and file the Monthly Investment Activity Reports for April 2024.

6.3) Adopt Resolution No. PFA 2024-002, a Resolution of the Board of Directors of the Palmdale Financing Authority approving the establishment of the Palmdale Financing Authority Local Agency Investment Fund.

6.4) Approve 37 Fireworks Stand Permits For Non-Profit Organizations.

Mayor Bishop pulled this item for discussion.

Business License Coordinator Andrews presented the staff report.

There was Council and staff discussion regarding City outreach to non -profits, CC SA PFA– June 5, 2024 – 5pm 3
voter approval of Safe and Sane fireworks, enforcement of illegal fireworks, and selection of locations for firework booths.

Motion: Approve 35 Fireworks Stand Permits For Non-Profit Organizations excluding location 30. St. Mary's Catholic Church and 31. Help for Heroes Moved by Andrea Alarcón, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

Mayor Pro Tem Loa recused himself from the vote on the firework stand permit 30 for St. Mary's Catholic Church because he is on the Board.

Motion: Approve Permit 30 St. Mary's Catholic Church.

Moved by Andrea Alarcón, seconded by Laura Bettencourt.

Vote: Motion carried (4-0)
Yes: Austin Bishop, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

Mayor Bishop recused himself from the vote of firework stand permit 31 for Help for Heroes because they requested a quote from his business.

Motion: Approve Permit 31 Help for Heroes.

Moved by Laura Bettencourt, seconded by Richard J. Loa.

Vote: Motion carried (4-0)
Yes: Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

6.5) Approve amendment of the 2019 -2020 Action Plan to reprogram Community Development Block Grant COVID (CDBG -CV) funds, and review and approve adjustments to the South Antelope Valley Emergency Services (SAVES) CDBG-CV budget.

6.6) Adopt Ordinance No. 1642, an Ordinance of the City Council of the City of Palmdale amending sections 2.32.020 Trustees’ Appointment and 2.32.060 Trustees’ Powers and Duties of Chapter 2.32 of Title 2 of the Palmdale Municipal Code to establish an alternate Trustee and to designate and update the Powers and the Duties of the Library Board.

Councilmember Alarcón pulled this item for discussion.

Deputy Director of Parks and Recreation Dombrowski presented the staff report.

City Attorney Curley requested that the last sentence in Section 3, subsection B of the ordinance be removed.

Councilmember Alarcón asked the Council to consider amending the PMC for CC SA PFA– June 5, 2024 – 5pm 4
the library board appointment process to allow for one appointment per Council District as opposed to the Mayor appointing all five.

City Attorney Curley discussed the current appointment process based on the State of California Education Code. Discussion continued on the appointment process.

Councilmember Ohlsen requested that City Attorney Curley review the current appointment process for all City boards, committees, and commissions.

Motion: Adopt Ordinance No. 1642, an Ordinance of the City Council of the City of Palmdale amending sections 2.32.020 Trustees' Appointment and

2.32.060 Trustees' Powers and Duties of Chapter 2.32 of Title 2 of the Palmdale Municipal Code to establish an alternate Trustee and to designate and update the Powers and the Duties of the Library Board with an amendment to remove the last sentence in Section 3, subsection B.

Moved by Andrea Alarcón, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

6.7) Adopt Resolution No. CC 2024 -033, a Resolution of the City Council of the City of Palmdale declaring its intention to continue assessments for Fiscal Year 2024-2025, preliminarily approve the annual Engineer’s Report and provide notice of public hearing for the City of Palmdale Drainage Benefit Assessment Districts No. 1 and No. 2006-02.

6.8) Adopt Resolution No. CC 2024 -036, a Resolution of the City Council of the City of Palmdale declaring its intention to continue assessments for Fiscal Year 2024-2025, preliminarily approve the annual Engineer’s Reports and providing notice of public hearing for the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

6.9) Notice of Completion - Accept Public Landscape Improvements for Tract 73740 (LMD 324) located on the east side of Division Street, north of Avenue R.

6.10) Approve Agreement with Trueline Construction & Surfacing, Inc. for basketball court resurfacing for a total not to exceed amount of $106,300 for a one-year term.

6.11) Approve the minutes from the May 15, 2024 meeting.

Motion: Approve all items listed under the Consent Calendar except for Items 6.4 and

6.6. CC SA PFA– June 5, 2024 – 5pm 5
Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

7) PUBLIC HEARING

7.1) Introduce and adopt Ordinance No. 1641, an Ordinance of the City Council of the City Of Palmdale, California, recommending City Council approval of General Plan Amendment 24 -0001, Zoning Ordinance Amendment 24-0003 and Zone Change 24 -0001,a request to amend the General Plan, Zoning Ordinance and Land Use Map and Zoning Map to address inconsistencies and finding that the project is consistent with Program Environmental Impact Report 22 -002 prepared and certified in conjunction with the City’s General Plan

City Clerk Scott read the title of Ordinance No. 1641.

A motion was made and carried unanimously to introduce Ordinance No. 1641. Planning Manager Magana presented the staff report.

Mayor Pro Tem Loa spoke regarding the ongoing discussions with developers and letters of support received and asked if all issues were resolved. Planning Manager Magana responded.

Councilmember Bettencourt asked if the future prospect of taking control of Palmdale Boulevard would affect the parcel changes discussed. The Planning Manager stated that it would not.

Mayor Bishop opened the Public Hearing.

Public Testimony: None.

Mayor Bishop closed the Public Hearing.

Motion: Adopt Ordinance No. 1641, an Ordinance of the City Council of the City Of Palmdale, California, recommending City Council approval of General Plan Amendment 24 -0001, Zoning Ordinance Amendment 24 -0003 and Zone Change 24-0001,a request to amend the General Plan, Zoning Ordinance and Land Use Map and Zoning Map to address inconsistencies and finding that the project is consistent with Program Environmental Impact Report 22 -002 prepared and certified in conjunction with the City's General Plan Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

7.2) Adopt Resolution No. CC 2024 -031, a Resolution of the City Council of the City of Palmdale to establish a Vehicle Miles Traveled (VMT) Program which CC SA PFA– June 5, 2024 – 5pm 6
includes VMT thresholds, VMT analysis requirements and program; and establishes two new City fees: A VMT Analysis Fee and VMT Impact Fee.

City Clerk Scott read the title of Resolution No. CC 2024-031.

City Traffic Manager Nelson introduced Michael Schmitt of Kimley Horn who provided an overview of SB 743 and explained the VMT program.

There was Council and staff discussion regarding the support of the VMT program by developers and the threshold.

Mayor Bishop opened the Public Hearing.

Public Testimony: Marsha spoke in opposition of fees involved for development.

Mayor Bishop closed the Public Hearing.

City Attorney Curley spoke regarding the State guidelines.

Councilmember Ohlsen spoke regarding the approval of the VMT program and development.

Councilmember Alarcón pointed out the two fees being adopted.

Motion: Adopt Resolution No. CC 2024 -031, a Resolution of the City Council of the City of Palmdale to establish a Vehicle Miles Traveled (VMT) Program which includes VMT thresholds, VMT analysis requirements , and program; and establishes two new City fees: A VMT Analysis Fee and VMT Impact Fee.

Moved by Eric Ohlsen, seconded by Richard J. Loa.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

Mayor Bishop called for a recess at 7:00 pm - 7:10 pm.

7.3) Adopt Resolution No. CC 2024 -054, a Resolution of the City Council of the City of Palmdale ordering the detachment of parcels from the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

City Clerk Scott read the title of Resolution No. CC 2024-054.

Director of Public Works Glidden presented the staff report.

Mayor Bishop opened the Public Hearing.

CC SA PFA– June 5, 2024 – 5pm 7
Public Testimony: None.

Mayor Bishop closed the Public Hearing.

Motion: Adopt Resolution No. CC 2024 -054, a Resolution of the City Council of the City of Palmdale ordering the detachment of parcels from the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

7.4) Adopt Resolution No. CC 2024 -055, a Resolution of the City Council of the City of Palmdale ordering the detachment of parcels from the City of Palmdale Drainage Benefit Assessment District No. 2006-02.

City Clerk Scott read the title of Resolution No. CC 2024-055.

Director of Public Works Glidden presented the staff report.

Mayor Bishop opened the Public Hearing.

Public Testimony: None.

Mayor Bishop closed the Public Hearing.

Motion: Adopt Resolution No. CC 2024 -055, a Resolution of the City Council of the City of Palmdale ordering the detachment of parcels from the City of Palmdale Drainage Benefit Assessment District No. 2006-02.

Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

8) APPOINTMENTS

8.1) City Council Nomination and Appointment of one (1) Public Member to the Audit Committee.

Council spoke in favor of Ms. Zelaya's qualifications.

Motion: Appoint Cinthia Zelaya to the Audit Committee
Moved by Richard J. Loa, seconded by Andrea Alarcón.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea CC SA PFA– June 5, 2024 – 5pm 8
Alarcón.

8.2) Approve Reappointments to the Library Board.

Motion: Approve Reappoint Deborah Rutkowski-Hines and Delores J. Morris to the Library Board
Moved by Richard J. Loa, seconded by Eric Ohlsen.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

9) NEW BUSINESS

9.1) Consider and Approve the execution of the First Amendment to City Manager Employment Agreement: Update terms of employment; no change in base salary.

City Attorney Curley presented the staff report.

Mayor Bishop and Mayor Pro Tem Loa spoke in support of approving the amendment.

Motion: Approve First Amendment to City Manager Perez Employment Agreement No. A-8218
Moved by Richard J. Loa, seconded by Eric Ohlsen.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

10) CITY MANAGER’S REPORT
City Manager Perez reported on the following: Farmer's Market; AV Taco Festival June 8 at Poncitlan Square; Seasons of Service park beautification event at Marie Kerr Park; Palmdale Sheriff's station gun buyback on June 15; Juneteenth event on June 19 at Poncitlan Square; concert series approaching and 4th of July event; new City website; and Parks and Recreation youth scholarships are open for DryTown Water Park and recreational swimming and safety.

Councilmember Bettencourt stepped away from the dais at 7:19 pm and did not return.

11) SHERIFF’S REPORT
Captain Bardon reported on the following: contract service compliance; calls for service and response times; working with City staff on false alarms; Part 1 Crimes; traffic citations, collisions, and the gun buyback event at Poncitlan Square on June 15 starting at 9:00 am.

The Council had questions and comments regarding response times on routine calls, CARPing reduction, the average amount of overtime for deputies, improving communication, and providing graffiti enforcement numbers.

CC SA PFA– June 5, 2024 – 5pm 9

12) COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE

AGENDA ITEMS

12.1) Council reports, announcements, and requests for future agenda items.

Councilmember Alarcón noted for the record that her report was filed and included sixteen City events.

Councilmember Alarcón left the dais at 7:38 pm and did not return.

Councilmember Ohlsen reported on the following: USL crest reveal for the AV semi- pro soccer team; Memorial Day ceremony; relinquishment of Palmdale Blvd; and requested two future agenda items : 1) Provide an analysis and direction regarding adding a Measure to capture the money for the homeless in Palmdale, and 2) Provide an analysis on the feasibility of bringing back an elected mayor.

Mayor Pro Tem Loa requested that the Sheriff's Booster event be added to his monthly report. He reported on the Memorial Day ceremony; ICSC Conference; and attended the Executive Committee meeting for Regional Homeless Alignment.

Mayor Bishop reported on the following: Wall mural paint days; 4.0 ceremony; High Desert Beer & Wine festival; American Red Cross ribbon cutting; Young Entrepreneurs Academy graduation; Palmdale SR-14 on ramp/off ramp and interchange groundbreaking event; revitalizing the City; and the Memorial Day ceremony.

13) NON-AGENDA PUBLIC COMMENTS:

The following individuals provided public input: Eugene Hernandez commented on an incident he witnessed on Sierra Highway ; John Vasquez, League Commissioner for Rise Flag Football, spoke about a flag football program to the City of Palmdale; Ms.

Gonzalez, Ms. Casteneda, and Citizen (no name) commented regarding the damage to the building of Brain Balance of Palmdale and requested support from Council; Christine Parkinson commented regarding firework stand locations, Memorial Day celebration, Avenue R construction, and acquisition of Palmdale Boulevard; Mario Presents spoke regarding a balanced budget, street potholes, and the Human Rights Advisory Committee; and David Harris commented about an elected Mayor, congratulated Mayor Bishop and City Manager Perez on doing an excellent job, and spoke about firework stand locations and ability for organizations to apply; and Citizen (no name) spoke regarding grants for animal care facilities, and homeless resources, and an elected mayor.

CC SA PFA– June 5, 2024 – 5pm 10

14) ADJOURN
Mayor Bishop adjourned the meeting at 8:15 pm, in memory of Ms. Anna-Maria Rios of St. Mary Elementary Catholic School, to June 26, 2024, at 5:00 pm in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.

PASSED, APPROVED, and ADOPTED this 26th day of June 2024.

Austin Bishop, Mayor

ATTEST:

Rochelle Scott, City Clerk
Joint Staff Report
DATE: JUNE 26, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL

COMMISSIONERS
FROM: OPERATIONS DEPARTMENT

FINANCE DIVISION
DISTRICT: ALL
SUBJECT: ADOPT JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE NO. CC 2024 -062, SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF
PALMDALE NO. SA 2024 -013, PALMDALE CIVIC AUTHORITY NO.

PCA 2024-002, HOUSING AUTHORITY OF THE CITY OF PALMDALE NO. HA 2024 -005, INDUSTRIAL DEVELOPMENT AUTHORITY NO.

IDA 2024 -002, PALMDALE AIRPORT AUTHORITY NO. PAA 2024 - 002, PALMDALE FINANCING AUTHORITY NO. PFA 2024 -004,

COLLECTIVELY THE APPROVING LEGISLATIVE BODIES (ALB)

AUTHORIZING THE CITY MANAGER TO BIND INSURANCE

COVERAGE FOR THE APPROVED LEGISLATIVE BODIES OF THE

CITY OF PALMDALE

RECOMMENDATION
Staff recommends that the City Council authorize the City Manager or designee to bind insurance coverage as anticipated in the budget annually for the approved legislative bodies.

BACKGROUND
Each year, the City responds to applications for various types of insurance and provides those applications to the selected insurance broker. The broker engages with the appropriate insurers to obtain proposals that best fit the City's needs. The proposals are then provided to the City and,if accepted, bound by the City Manager. Proposals include, but are not limited to, different types of coverage, special coverage needs based on new business, and self -insured retentions. The City is part of a self-insured pool that specializes in public entity coverage with similar exposures. This has historically provided cost savings because the risk is shared amongst other agencies.

Report to Mayor and City Council
Re: Adopt Joint Resolution No. CC 2024-062, SA 2024-013, PCA 2024-002, HA 2024- 005, IDA 2024-002, PAA 2024-002, PFA 2024-004
June 26, 2024

Page 2 ends

DISCUSSION
Staff requests that the City Council authorize the City Manager to bind insurance coverage, via the attached resolution, for the City of Palmdale, the Successor Agency to the Community Redevelopment Agency of the City of Palmdale, the Palmdale Civic Authority, the Housing Authority of the City of Palmdale, the Industrial Development Authority of the City of Palmdale, the Palmdale Airport Authority, the Palmdale Financing Authority, (hereinafter collectively referred to as “each entity”), annually, to include but not be limited to general liability, property, workers' compensation, automobile, and other necessary insurance policies. This will ensure there is no lapse in coverage. Costs are based on market conditions and whether the City chooses to increase or decrease coverage or coverage types.

FISCAL IMPACT
Insurance payments will vary depending on factors such as the insurance market, actuarial history, number of participants in the self-insured pool program, increase in City assets, and the need to purchase additional policies.

Estimated dollar amounts will be included in the annual budget for each corresponding fiscal year.

STRATEGIC PLAN
Goal 1: Maintain effective public safety and protection for life, property, and the environment.

A. Be prepared to protect life, property and the environment in the event of catastrophic disasters and emergencies.

Prepared by: Angie Barajas, Management Analyst
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Ronda Perez, City Manager
Approved as to form: William P. Curley, III, City Attorney

ATTACHMENTS
Reso. No. CC 2024-062, SA 2024-013, PCA 2024-002, HA 2024-005, IDA 2024-002, PAA 2024-002, PFA 2024-004
A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE (NO.

CC 2024-062)

SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE (NO. SA 2024-013)
PALMDALE CIVIC AUTHORITY (NO. PCA 2024-002)
HOUSING AUTHORITY (NO. HA 2024-005)
INDUSTRIAL DEVELOPMENT AUTHORITY (NO. IDA 2024-002)
PALMDALE AIRPORT AUTHORITY (NO. PAA 2024-002)
PALMDALE FINANCING AUTHORITY (NO. PFA 2024-004)

COLLECTIVELY THE APPROVING LEGISLATIVE BODIES (ALB)

A JOINT RESOLUTION OF THE APPROVING LEGISLATIVE BODIES AUTHORIZING

THE CITY MANAGER TO BIND INSURANCE COVERAGE ANNUALLY FOR

APPROVED LEGISLATIVE BODIES
WHEREAS, The City of Palmdale, the Successor Agency to the Community Redevelopment Agency of the City of Palmdale, the Palmdale Civic Authority, the Housing Authority of the City of Palmdale, the Industrial Development Authority of the City of Palmdale, the Palmdale Airport Authority, the Palmdale Financing Authority, (hereinafter collectively referred to as “each entity”) each require various types of insurance coverage to protect its assets, employees (where applicable) and operations; and
WHEREAS, it is necessary to bind insurance coverage on an annual basis to ensure continuous protection and compliance with legal and regulatory requirements for each entity; and
WHEREAS, the City Manager is responsible for the procurement and administration of insurance policies for each entity; and WHEREAS, the City Council has determined that it is in the best interest of each entity to authorize the City Manager to bind insurance coverage annually to ensure timely and efficient management of their insurance needs

NOW, THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF

PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1 . Authorization to Bind Coverage : The City Manager is hereby authorized to bind insurance coverage annually on behalf of the City of Palmdale, the Successor Agency to the Community Redevelopment Agency of the City of Palmdale, the Palmdale Civic Authority, the Housing Authority of the City of Palmdale, the Industrial Joint Resolution No. CC 2024-062, SA 2024-013, PCA 2024-002, HA 2024-005, IDA 2024-002, PAA 2024-002, PFA 2024-004

Page 2 of 3 ends

Development Authority of the City of Palmdale, the Palmdale Airport Authority, the Palmdale Financing Authority, (hereinafter collectively referred to as “each entity”), including but not limited to general liability, property, workers' compensation, automobile and other necessary insurance policies.

SECTION 2. Scope of Coverage: The insurance coverage to be bound by the City Manager shall include all necessary and appropriate policies to protect the assets, employees (where applicable), and operations of the City of Palmdale, the Successor Agency to the Community Redevelopment Agency of the City of Palmdale, the Palmdale Civic Authority, the Housing Authority of the City of Palmdale, the Industrial Development Authority of the City of Palmdale, the Palmdale Airport Authority, the Palmdale Financing Authority, (hereinafter collectively referred to as “each entity”) as determined by the City Manager in consultation with the City’s insurance advisors and legal counsel.

SECTION 3. Limitations and Requirements:

A. The City Manager shall seek competitive quotes and proposals for insurance coverage to ensure cost-effectiveness and adequate protection for the City of Palmdale, the Palmdale Civic Authority, the Palmdale Financing Authority, the Industrial Development Authority of the City of Palmdale, the Palmdale Airport Authority, the Housing Authority of the City of Palmdale and the Palmdale Community Foundation.

B. The City Manager shall ensure that all insurance policies comply with applicable laws and regulations.

C. The City Manager shall report to the City Council on the details of the insurance coverage bound, including costs, coverage limits, and terms, at least annually or as requested by the City Council.

SECTION 4. Effective Date: This resolution shall take effect immediately upon its adoption.

SECTION 5. Duration: This resolution shall remain in effect until repealed by City Council.

SECTION 6. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED and ADOPTED this 26TH day of June, 2024.

Joint Resolution No. CC 2024-062, SA 2024-013, PCA 2024-002, HA 2024-005, IDA 2024-002, PAA 2024-002, PFA 2024-004

Page 3 of 3 ends

_________________________________
Approved as to form: Austin Bishop, Mayor
Chair
ATTEST:
___________________________ _________________________________ William P. Curley, III, City Attorney Rochelle Scott, City Clerk General Council/Authority Attorney Agency Secretary/Authority Secretary I, Rochelle Scott, City Clerk of the City of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 26TH day of June, 2024 by the following roll call vote:

AYES:

NOES:___________________________________________________________ ABSTAIN:______________________ABSENT:___________________________ Date:

Rochelle Scott, City Clerk

CC SA HA – April 03, 2024 – 5pm 1

MINUTES

CITY COUNCIL/SA/HA

CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B

PALMDALE, CALIFORNIA
APRIL 3, 2024

1) CALL MEETING TO ORDER

Note: All City Council memberships are reflected in their City Council titles.

2) ROLL CALL MAYOR BISHOP, MAYOR PRO TEM LOA, COUNCILMEMBERS OHLSEN, BETTENCOURT, ALARCÓN COMMISSIONERS FRAGA-SAENZ, BETTS

PRESENT: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.

ABSENT: None.

3) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

Mayor Pro Tem Loa led the pledge of allegiance.

4) PUBLIC COMMENTS:

CONSENT CALENDAR(S), APPOINTMENT(S), NEW BUSINESS, AND CLOSED SESSION:

The following individuals provided public input: Johnathan Duran, Crispin Carrasco, and Johny E scobedo commented in favor of Items 6.6 and 6.8; Eugene Hernandez, Juan Medina, and Xavier Flores spoke in favor of a motion to have interpretation services.

5) HOUSING AUTHORITY CONSENT CALENDAR

5.1) Approve revision to the Housing Authority’s self -imposed maximum space rent for income qualifying spaces for the Boulders Mobile Home Parks and authorize the Authority Executive Director or her designee to review and determine future increases to the maximum space rent for qualifying spaces and establish a subsidy program.

Commissioners Fraga-Saenz and Betts recused themselves from this item and stepped away from the dais.

A motion was made and carried unanimously to re-open the Public Comments.

Public Comments: Christina Fraga -Saenz, a resident of Boulders at the Lake, stated that her concerns are being addressed, and she is in support of the rent increase.

CC SA HA – April 03, 2024 – 5pm 2

Director of Neighborhood Services Reyes updated the Council on the meetings held with the residents at the Boulders Mobile Home Parks.

There was Council and staff discussion on additional funding sources for repairs at the mobile home parks, inspections, and residents reporting concerns and providing feedback to staff and management.

Motion: Approve revision to the Housing Authority's self -imposed maximum space rent for income qualifying spaces for the Boulders Mobile Home Parks and authorize the Authority Executive Director or her designee to review and determine future increases to the maximum space rent for qualifying spaces and establish a subsidy program.

Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

5.2) Adopt Resolution No. HA 2024 -003, a Resolution of the Housing Authority of the City of Palmdale approving an amendment of agreement 07 -IIG-4212 with the State of California Department of Housing and Community Development for the Proposition 1-C Infill Infrastructure Grant Program Neighborhood Services

5.3) Approve the minutes from the March 20, 2024 meeting.

Motion: Approve all items listed on the Housing Authority Consent Calendar except 5.1 Moved by Christina Fraga-Saenz, seconded by Richard J. Loa.

Vote: Motion carried (7-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.

Mayor Bishop adjourned the Housing Authority meeting at 5:31 pm.

Items 6.5, 6.6, and 6.8 were pulled by Councilmember Alarcón for discussion.

6) CONSENT CALENDAR

6.1) Waive full reading of the Resolution(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).

6.2) Receive and file the Monthly Investment Activity Report for February 2024.

6.3) Approve the Third Amendment to Professional Services Agreement with Lance, Soll, Lunghard, LLP for an additional amount of $110,000, for a total not to exceed the amount of $347,400 for the remainder of the term through March 30, 2026.

CC SA HA – April 03, 2024 – 5pm 3

6.4) Approve FY 2023-24 budget adjustments.

6.5) Adopt Resolution No. CC 2024-027, a Resolution of the City Council of the City of Palmdale approving the City Asset Naming and Renaming Policy.

Director of Parks and Recreation Smith presented the staff report.

Councilmember Alarcón asked for clarification on Exhibit A regarding the naming of City assets after elected officials. City Attorney Curley provided clarification.

Motion: Adopt Resolution No. CC 2024-027, a Resolution of the City Council of the City of Palmdale approving the City Asset Naming and Renaming Policy.

Moved by Richard J. Loa, seconded by Eric Ohlsen.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

6.6) Award Construction Agreement with Griffith Company for a not to exceed amount of $39,935,500 and award Consultant Agreement with MNS Engineers, Inc. for Project Management Services for a not to exceed amount of $485,030 for PN 672, Palmdale Boulevard (SR -138) and SR-14 Interchange Improvements Project, for a term of 435 working days from the date of Notice to Proceed.

Director of Public Works Glidden presented the staff report.

There was Council and staff discussion regarding safety at the project intersection, additional work that will be performed, the eastbound merging lane, and the Community Workforce agreement. Director of Public Works Glidden provided detailed information on the work that will be performed. Discussion ensued regarding the use of Measure R grant funds and the project timeline.

Motion: Award Construction Agreement with Griffith Company for a not to exceed amount of $39,935,500 and award Consultant Agreement with MNS Engineers, Inc. for Project Management Services for a not to exceed amount of $485,030 for PN 672, Palmdale Boulevard (SR -138) and SR -14 Interchange Improvements Project, for a term of 435 working days from the date of Notice to Proceed.

Moved by Richard J. Loa, seconded by Andrea Alarcón.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

6.7) Notice of Completion - Accept Public Sewer and Drainage Improvements for Tract 74927 located on the west side of Pevero Court and Range Drive.

CC SA HA – April 03, 2024 – 5pm 4

6.8) Award Construction Agreement with Sully-Miller Contracting Company for a not to exceed amount of $21,394,466 and award Consultant Agreement with MNS Engineers, Inc. for Construction Management Services for a not to exceed amount of $824,915 for PN 869, Arterial Road Rehabilitation Project, for a term of 110 working days from the date of Notice to Proceed.

Director of Public Works Glidden presented the staff report.

Council spoke in support of the project.

Motion: Award Construction Agreement with Sully-Miller Contracting Company for a not to exceed amount of $21,394,466 and award Consultant Agreement with MNS Engineers, Inc. for Construction Management Services for a not to exceed amount of $824,915 for PN 869, Arterial Road Rehabilitation Project, for a term of 110 working days from the date of Notice to Proceed.

Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

Motion: Approve all items listed on the Consent Calendar except 6.5, 6.6 and 6.8.

Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

7) PUBLIC HEARING

7.1) Adopt Resolution No. CC 2024-039, a Resolution of the City Council of the City of Palmdale, approving Major Modification 24 -0003, a request to amend the Conditions of Approval for Tentative Tract Map 61894 to change the required design and timing for a new roadway bridge over the California Aqueduct within the Anaverde Nuevo Specific Plan.

Acting City Clerk Scott read the title of Resolution No. CC 2024-039.

Eric Norris, Interwest, provided a brief overview of the Anaverde Nuevo project.

Mayor Bishop opened the Public Hearing.

Testimony: Chris Yelich, applicant, spoke in favor of the project.

Mayor Bishop closed the Public Hearing.

Councilmember Bettencourt asked if the point of ingress and egress to the Avenue S corridor was for all residents of Anaverde or only service vehicles for fire and emergency. Mr. Norris, Interwest, stated it will be a public roadway for

CC SA HA – April 03, 2024 – 5pm 5
use.

Mayor Bishop spoke in support of the project.

Motion: Adopt Resolution No. CC 2024 -039, a Resolution of the City Council of the City of Palmdale, approving Major Modification 24-0003, a request to amend the Conditions of Approval for Tentative Tract Map 61894 to change the required design and timing for a new roadway bridge over the California Aqueduct within the Anaverde Nuevo Specific Plan.

Moved by Richard J. Loa, seconded by Eric Ohlsen.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

7.2) Adopt Resolution No. CC 2024-017, a Resolution of the City Council of the City of Palmdale; Denying Appeal 24-0002 and upholding Planning Commission Resolution No. PC-2024-001 to deny General Plan Amendment 23-0001, Zone Change 23-0002, and Specific Plan Amendment 22-001.

Mayor Bishop read the title of Resolution No. CC 2024-017 and spoke about the continuance of this item.

There was Council and staff discussion on the process and timeline for completion.

Motion: Continue Item 7.2
Moved by Richard J. Loa, seconded by Eric Ohlsen.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

8) NEW BUSINESS

8.1) Discussion on providing language interpretation services at regular City Council Meetings.

Acting City Clerk Scott presented the staff report.

There was Council and staff discussion on options for providing interpretation services. Council discussed using bilingual staff, outside providers, incorporating technology, and/or a blended approach.

Council directed staff to research the options and provide an interpreter for the next meeting.

Motion: Provide an interpreter for the April 17, 2024 meeting and agendize an action item to come back to the next meeting.

Moved by Eric Ohlsen, seconded by Richard J. Loa.

CC SA HA – April 03, 2024 – 5pm 6

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

9) AGENDA ITEMS

9.1) Council reports, announcements, and requests for future agenda items.

Councilmember Bettencourt reported on the following: The Palmdale Aerospace Academy Read Across America event; Spanish Talk Radio; AV Edge luncheon; National League of Cities Congressional City Conference in Washington, D.C.; Military Communities Council meeting; Desert Mountain Regional meeting; AV Boots on the Ground Welcome Home Vietnam Veteran ceremony; Seasons of Service spring basket assembly; Seussical at the Palmdale Playhouse; Sanitation District Board meeting; Cesar Chavez Day event; Books and Bar ks; Waste Management briefing; You Are Loved event; and AV Veterans Coalition dinner.

Mayor Pro Tem Loa reported on the following: met with Palmdale Regional Medical Center staff on mental health; attended Sheriff's Booster Board meeting and luncheon; SCAG meeting; Mi Ranchito grand opening; Washington D.C.

Conference; AV Boots on the Ground Welcome Home Vietnam Veteran ceremony; Seussical; AVTA Board of Directors meeting; and AV Veterans Community Actions Coalition.

Councilmember Ohlsen reported on the following: Season of Service graffiti abatement event; AV Boots on the Ground Welcome Home Vietnam Veteran ceremony; and discussed his visit to Pueblo, Colorado to see the Center for Transportation Excellence.

Councilmember Alarcón reported on the following: Jobs projected for the Center for Transportation and Technology Excellence; developing a Domestic Violence Shelter; meeting with Chief Executive Officer of Habitat for Humanity regarding a home building project in District 5; discussed and requested a future agenda item on establishing a Youth Council; and announced the District 5 Town Hall.

Mayor Bishop reported on the following: Read Across America event; Chick -fil- A grand opening; Spanish Talk Radio; AV Edge luncheon; Hispanic Chamber Installation Gala; Mi Ranchito grand opening; Washington D.C. Conference; Trader Joe's Distribution Center project; graffiti abatement; AV Boots on the Ground Welcome Home Vietnam Veteran Ceremony ; Seussical; Sanitation District Meeting; Mock Trial event; Egg Hunt event; Cesar Chavez event; Ghetto Film lab; Fentanyl Awareness; recognized Mr. Joe Ellis; and dis cussed the rail testing center visited in Pueblo, Colorado.

Councilmember Ohlsen discussed a future transportation revolution in Palmdale.

10) CITY MANAGER’S REPORT

CC SA HA – April 03, 2024 – 5pm 7

Assistant City Manager Mendez reported on the following: Art Exhibit titled Princess in Mosaic Dreams; Classical Rock at the Palmdale Playhouse; SB 1383 Organics Workshop at Marie Kerr Park; Disco Dog Day at Yellen Park; Public Safety Forum at Legacy Commons; Fentanyl Awareness Symposium at the Palmdale Playhouse; Narcan training and certification update; Cesar Chavez event; Fentanyl Youth Multi- media challenge; Walk on Words Poetry contest, and the City was awarded over $1.3M through Congressman Garcia's Office for an Emergency Operation Center.

11) NON-AGENDA PUBLIC COMMENTS:

The following individuals provided public input: Jorge Ventura thanked Council for supporting the Cesar Chavez event, announced a car show on April 27 at Drytown Water Park and the Taco Festival on June 8; Eugene Hernandez spoke regarding the Auto Mall Program and the Library reflecting Hispanic history; and Jimmy Guevara (JVS-VPAN) spoke regarding educational resources for veterans. Councilmember Bettencourt spoke regarding her teaching experience at AV College, educational resources offered through the college, and her desire to see a four -year university in Palmdale. Councilmember Ohls en mentioned that Senator Wilk, co -sponsored by Assemblyman Carrillo, and Assemblyman Lackey are introducing legislation to do a feasibility study and the exploration of a four-year university in the Antelope Valley and spoke in support of the AV College path.

Public input continued: Vicky Ventura thanked Mayor Pro Tem Loa for his excellent presentation at the AV Hispanic Chamber of Commerce luncheon and spoke about the Trader Joe's project, and funding the small business community; Xavier Flores discussed the Human Rights Advisory Committee, its purpose, and staff support; Marsha Furman spoke regarding the 4th of July event and mentioned BJ's Corner being up for sale; Marcos Alvarez discussed the purpose of the Human Rights Advisory Committee and addressing issues in the community.

Councilmember Alarcón spoke regarding the Human Rights Advisory Committee and the Measure AV Committee receiving Council support. She asked that the City Manager work with the Commissions to bring back the items specifically directed to be reviewed by the City Council and reinstate the Human Rights Committee meetings.

12) PRESENTATION BY CITY ATTORNEY

City Attorney Curley confirmed items were properly agendized.

12.1) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Leona Valley Town Council vs. City of Palmdale, et al.

Los Angeles County Superior Court Case No. 22STCP01932
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1)

12.2) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Land Developers & Associates Corporation v. Successor Agency to the Community Redevelopment Agency of the City of Palmdale, et al.

Los Angeles County Superior Court Case No. 22AVCV01093

CC SA HA – April 03, 2024 – 5pm 8
The closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).

12.3) CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION CV Communities v. AVEK, et al.

Los Angeles County Superior Court Case No. 20STCV10953
This closed session is being held pursuant to the authority of California Government Code Section 54956.9(d)(1).

13) ANNOUNCEMENT BY CITY ATTORNEY

Closed Session was held from 7:12 pm - 8:30 pm.

City Attorney Curley announced the following:

12.1 -The City Council unanimously gave authority to accept the terms of the settlement with the Leona Valley Town Council.

12.2 -The City Council unanimously directed further negotiations and the offer was not accepted. There will be further negotiations between outside Counsel and LDA.

12.3 - The City Council unanimously directed that the settlement be put into place on the terms described which will be memorialized and made available.

14) ADJOURN

Mayor Bishop adjourned the meeting at 8:32 pm to April 17, 2024, at 5:00 p.m. in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.

PASSED, APPROVED, and ADOPTED this 26th day of June 2024.

_______________________________
Austin Bishop, Mayor

ATTEST:

_______________________________
Rochelle Scott, City Clerk

CC SA – May 1, 2024 – 5pm 1

MINUTES

CITY COUNCIL/SA/HA

CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY,

SUITE B PALMDALE, CALIFORNIA
MAY 1, 2024

www.cityofpalmdale.org

1) CALL MEETING TO ORDER

Mayor Bishop called the meeting to order at 5:01 pm.

Note: All City Council memberships are reflected in their City Council titles.

2) ROLL CALL MAYOR BISHOP, MAYOR PRO TEM LOA, COUNCILMEMBERS OHLSEN, BETTENCOURT, ALARCÓN COMMISSIONERS FRAGA-SAENZ, BETTS

PRESENT: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.

ABSENT: None.

3) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

Mayor Pro Tem Loa led the pledge of allegiance.

The following observances were acknowledged: Mental Health Awareness Month, Military Appreciation Month, Municipal Clerk’s Week, Public Service Recognition Week, and Peace Officers Memorial Day.

4) PUBLIC COMMENTS:

CONSENT CALENDAR(S), APPOINTMENT(S), NEW BUSINESS, AND CLOSED SESSION:

Public Comments: None.

5) JOINT CONSENT CALENDAR CC/HA

5.1) Approve Project Authorizations under two Master Services Agreements with Absolute International Security, Inc. for unarmed security guard services; one for the Housing Authority of the City of Palmdale in the combined amount not to exceed $2,879,620; and one for the City of Palmdale in the combined amount not to exceed $9,174,920, each for a term of three years with option for two additional one-year terms.

Motion: Approve Project Authorizations under two Master Services Agreements with Absolute International Security, Inc. for unarmed security guard services; one for the Housing Authority of the City of Palmdale in the combined amount not to exceed $2,879,62 0; and one for the City of Palmdale in the combined

CC SA – May 1, 2024 – 5pm 2
amount not to exceed $9,174,920, each for a term of three years with option for two additional one-year terms.

Moved by Laura Bettencourt, seconded by Eric Ohlsen.

Vote: Motion carried (7-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.

Mayor Bishop adjourned the Housing Authority at 5:15 pm.

6) CONSENT CALENDAR

6.1) Waive full reading of the Resolution(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).

6.2) Receive and file the Monthly and Quarterly Investment Activity Reports for March 2024.

6.3) Receive and File the Annual Report on Development Impact Fees for the Fiscal Year Ended June 30, 2023, and adopt findings to commit funds held in the Littlerock Drainage Fee Fund, Fire Facilities Fee Fund, and Sewer Upgrade Fee fund.

6.4) Adopt Resolution No. CC 2024-047, a Resolution of the City Council of the City of Palmdale approving the application for Local Streets and Roads Funds authorized under Article 8 of the Transportation Development Act.

6.5) Award Construction Agreement with Comet Electric, Inc. for PN 867/868, Traffic Signal Modification at Avenue M and 20th Street East and 30th Street East, for a not to exceed amount of $1,309,129 for a term of 75 working days from the date of Notice to Proceed.

6.6) Adopt Resolution No. CC 2024-032, a Resolution of the City Council of the City of Palmdale directing the preparation of the annual Engineer’s Report for the continuation of the annual levy of assessments and designating the Engineer of Work for fiscal year 2024 -2025 for the City of Palmdale Drainage Benefit Assessment Districts No. 1 and No. 2006-02.

6.7) Adopt Resolution No. CC 2024-035, a Resolution of the City Council of the City of Palmdale directing the preparation of the annual Engineer’s Report for the continuation of the annual levy of assessments and designating the Engineer of Work for fiscal year 2024 -2025 for the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

6.8) Adopt Resolution No. CC 2024-046, a Resolution of the City Council of the City of Palmdale adopting a list of projects for Fiscal Year 2024-2025 funded by Senate Bill 1: The Road Repair and Accountability Act of 2017.

6.9) Approve the Second Amendment to Agreement with Sully Miller Contracting

CC SA – May 1, 2024 – 5pm 3
Co., for PN 698, Avenue R Complete Streets and Safe Routes Project for a not to exceed amount of $14,245,965, including an additional $1,152,731 contract value and $1,000,000 contingency per the original term of four hundred (400) calendar days.

6.10) Approve the minutes from the April 17, 2024 meeting.

Motion: Approve the items listed on the Consent Calendar. Moved by Richard J. Loa, seconded by Laura Bettencourt.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

7) PUBLIC HEARING

7.1) Public Hearing to receive public comments on the 2024-2025 Draft Action Plan programming estimated $4,454,266 in Consolidated Plan Funds; review, approve and submit the 2024 -2025 Action Plan; and execute documents related to the submission of the Action Plan and subrecipient agreements.

Mayor Bishop opened the Public Hearing. Management Analyst Bartlett presented the staff report. Testimony: None.

Mayor Bishop closed the Public Hearing.

Motion: Approve the recommendations and findings as listed in the staff report. Moved by Andrea Alarcón, seconded by Eric Ohlsen.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

7.2) Adopt Resolution No. CC 2024-048, a Resolution of the City Council of the City of Palmdale, approving a form of Density Bonus Agreement with Maison’s Palmdale Blvd 150, LLC, to facilitate the construction of Tentative Tract Map 83359 located on the south side of Palmdale Boulevard between 50th Street East and 55th Street East (APN: 3023-002-084).

Mayor Bishop opened the Public Hearing.

City Clerk Scott read the title of Resolution No. CC 2024-048. City Attorney

Curley presented the staff report.

Councilmember Alarcón asked for an overview of Senate Bill 9. City Attorney Curley provided an overview.

Hunt Braly of Poole and Shaffery and Kevin Harbison of Ravello Holdings were there to answer questions regarding the project.

The following individuals provided public input in opposition of the project:

CC SA – May 1, 2024 – 5pm 4
Mike Parker, Janet Parker, Carli Galasso, and Corrine Stephenson,

Tina Hughes spoke regarding endangered species and notification of the project.

Tori spoke regarding the approval of the project at the Planning Commission meeting.

Mayor Bishop closed the Public Hearing.

The Council and staff discussed public outreach, the appeal process, notification, application, and signage.

Councilmember Alarcón requested a report back on some recommendations for future development and the public engagement process.

Further discussion followed regarding land use and the general plan, the housing element, public notice, litigation related to density bonus law, and a review of the Planning Commission meeting.

Motion: Continue to June 5, 2024, with specific instruction that the City Attorney's Office review the Planning Commission hearing for any misdirection. Moved by Richard J. Loa, seconded by Eric Ohlsen.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

8) APPOINTMENT

8.1) Discussion, nomination, and appointment of one (1) Council Member to the Antelope Valley Fair Authority.

City Manager Perez provided an oral report on this item.

Mayor Pro Tem Loa spoke regarding his involvement with the fair, and the Multi- Agency Regional Resiliency Center (MARRC). Discussion ensued regarding the benefits of being appointed to the Antelope Valley Fair Authority.

Motion: Appoint Mayor Pro Tem Loa to the Antelope Valley Fair Authority.

Moved by Laura Bettencourt, seconded by Austin Bishop.

Vote: Motion carried (5-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón.

9) CITY MANAGER’S REPORT

CC SA – May 1, 2024 – 5pm 5
City Manager Perez reported on the following: Farmer's Market at Oasis Park; Cinco De Mayo Festival; Inkwell Book and Art Festival; Organics Waste Workshop; an award of merit received for our sustainable transportation plan through the American Planning Association; swearing-in of City Prosecutor’s who will enforce the municipal code; and the summer concert lineup.

10) COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE

AGENDA ITEMS

Councilmember Alarcón reported on the District 5 town hall meeting and requested the following: 1) reinvigorate the grant program for Measure AV; 2) add a future agenda item amending the Municipal Code to require that each Councilmember from each respective district gets manda tory one appointment to the Measure AV Committee; and 3) encouraged City Manager Perez to bring back a letter to the next meeting written to Caltrans to initiate the conversation on how to cooperatively implement some traffic and speed mitigation measures and public safety measures to protect residents and those who visit our community along Pearblossom Highway.

Councilmember Ohlsen contacted Captain Zagorski of the California Highway Patrol and requested stats and data to incorporate into the Caltrans letter; held a meeting with the Association of Los Angeles Deputy Sheriff's (ALADS) president regarding relieving pressure from the deputies who are understaffed and overworked; suggested joining Lancaster's lawsuit on the Sheriff's Department and the County; attended Sheriff's Boosters car show; reported on stakeholders tour held in Pueblo, Colorado for the Transportation Technology Center; AV Edge Summit; met with Vicky Ventura regarding opportunities for City and Chamber to work together to support small businesses; participated on the iServe Youth Leadership panel; and the Brightline.

Mayor Pro Tem Loa reported on the AV Hispanic Chamber of Commerce lunch and learn event; AV Edge Summit; West Antelope Valley Education Foundation Dinner; announced the 26th Anniversary of the Palmdale Station celebration on June 26th; attended the Poppy F estival; and suggested a meeting with Assemblyman Carrillo, Assemblyman Lackey, and the Senator regarding Pearblossom Highway and fatalities.

Councilmember Bettencourt spoke regarding Highway 138 speed and safety; AV Chambers Waste Management landfill tour; Palmdale Sheriff's Booster car and bike show; Vet at the Park event; SIFI Network event; encouraged citizens to enjoy City parks; and requested an update on Visit Palmdale.

Mayor Bishop reported on his visit to the Transportation Technology Center in Pueblo, Colorado; met with Joe Ennis of Positive Lifestyle regarding organizing clean ups; attended AV Edge Summit; Vets 4 Veterans event; attended NCTC meeting and discussed the 14 freeway completion; participated on the iServe Youth Leadership panel; attended Poppy Festival; Oasis Park car show; Brightline West ground breaking ribbon cutting; Farmer's Market at Oasis Park; Vet at the Park; and discussed traffic and safety in town and suggested a safe driving campaign.

Councilmember Alarcón asked the Council to consider naming the Farmer's Market

CC SA – May 1, 2024 – 5pm 6
after Kimble Goodman.

Mayor Pro Tem Loa spoke regarding the Sheriff's Booster meeting , where they discussed the graffiti problem; suggested a possible agreement with property owners to remove graffiti; and suggested a graffiti campaign to stress to parents educating the parents on their responsibility if their child is caught doing graffiti.

City Manager Perez discussed the Request For Proposal (RFP) for private property graffiti abatement and the enforcement program for big box stores that sell spray paint. Discussion continued regarding graffiti abatement and code enforcement efforts.

11) NON-AGENDA PUBLIC COMMENTS:

The following individuals provided public comments: Eugene Hernandez spoke regarding May Day and AV students making public comments. Councilmember Alarcón provided an update on what the City is doing regarding housing and homelessness. Councilmember Bettencourt responded to the statement of Mr.

Hernandez.

Public comments continued: Azrael, Moorish Science Temple of America, introduced himself to the Council; Diego Rubalcava -Alvarez spoke regarding the bus system and safety, legislative platform, and the Israeli war; Yul Gevargis spoke regarding the Hamas and Israeli war, graffiti, and traffic on Pearblossom Highway; Vicky Ventura, AV Chamber of Commerce, thanked Councilmember Ohlsen for scheduling the meeting with City Manager Perez regarding helping small businesses, spoke about graffiti solutions for small businesses, and thanked individuals for attending the car show at Oasis park; Chuck Murphy spoke about the District 5 townhall meeting; and Sylvia spoke regarding Camacho Auto Sales.

12) ADJOURN

Mayor Bishop adjourned the meeting at 7:00 pm to May 15, 2024 at 5:00 pm in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California

PASSED, APPROVED, and ADOPTED this 26th day of June 2024.

________________________________
Austin Bishop, Mayor

ATTEST:

________________________________
Rochelle Scott, City Clerk
CC/SA/IDA/PAA/PCA/PFA – May 15, 2024 – 5pm 1

MINUTES

CITY COUNCIL

SA/HA/IDA/PAA/PCA/PFA

CITY HALL COUNCIL CHAMBER
38300 SIERRA HIGHWAY, SUITE B

PALMDALE, CALIFORNIA
MAY 15, 2024

www.cityofpalmdale.org

1) CALL MEETING TO ORDER

Mayor Bishop called the meeting to order at 5:01 pm.

Note: All City Council memberships are reflected in their City Council titles.

2) ROLL CALL MAYOR BISHOP, MAYOR PRO TEM LOA, COUNCILMEMBERS OHLSEN, BETTENCOURT, ALARCÓN COMMISSIONERS FRAGA-SAENZ, BETTS

PRESENT: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt, Andrea Alarcón, Christina Fraga-Saenz, Dianne Betts.

ABSENT: None.

3) PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

Mayor Pro Tem Loa led the pledge of allegiance.

Mayor Bishop announced the meeting would be adjourned in honor of retired Lieutenant Ronald Shreves and Councilmember Bettencourt would be making a statement.

Item 4.2 was presented before Item 4.1.

4) PRESENTATIONS

4.1) Commendation recognizing Fred Barthe’ as the Tom Hilzendeger Veteran of the Year.

Councilmember Ohlsen presented a commendation and sash to Mr. Barthe .

Representatives from the offices of Congressman Garcia, Senator Wilk, 5th District Supervisor Barger, Assemblyman Lackey, Assemblyman Carrillo, Antelope Valley Veterans Community Action Coalition, and Vets 4 Veterans. Mr.

Barthe gave a brief speech.

Mayor Bishop called for a recess at 5:36 pm - 6:00 pm.

Councilmember Alarcón left the dais at 5:36 pm and did not return.

CC/SA/IDA/PAA/PCA/PFA – May 15, 2024 – 5pm 2

4.2) Certificates recognizing the youth art contest winners for utility box wraps at the parks.

Recreation Supervisor Rice spoke about the youth art contest and the participants. Mayor Bishop presented the certificates to the winners of the contest.

5) PUBLIC COMMENTS:

CONSENT CALENDAR, APPOINTMENT(S), NEW BUSINESS, AND CLOSED SESSION:

The following individual provided public input: Mario Presents spoke on Item 8.1 Budget Presentation and auditing of donations provided to non-profits.

Councilmember Bettencourt asked a question regarding public comments on the budget item. Staff provided clarification.

Mayor Bishop pulled Item 6.10 and stated he would recuse himself from it because he had done business with Lamar Central Outdoor, LLC, within the last 12 months.

6) CONSENT CALENDAR

6.1) Waive full reading of the Resolution(s) to be considered and voted on at this meeting. (This allows for reading the title only in lieu of reciting the entire text).

6.2) Approve First Amendment to Agreement with Innovative Concert Lighting, Inc. for lighting production and equipment services at the Palmdale Amphitheater increasing the agreement by $229,786, for a total not to exceed amount of $346,786 for a three-year term through June 30, 2025, with the option to extend two additional one-year terms.

6.3) Approve Second Amendment to the Agreement with Henisey Electric for temporary electrical and general services for special events, increasing the amount of the agreement by $158,000 for a total amount not to exceed $493,000 for a one-year term through June 30, 2025.

6.4) Approve the Second Amendment to the Agreement with Rich Meier’s Landscaping, Inc. for Professional Landscape Maintenance Services, increasing the agreement by $588,000 for a total not to exceed amount of $14,061,877 and extending the contract term by three months to September 30, 2024.

6.5) Approve the First Amendment to the Agreement with KTUA for PN 839, McAdam Park Renovation Project, to increase the agreement by $53,763 for the total not to exceed amount of $527,758 with an extension of an additional 135 calendar days for a total of 375 calendar days.

6.6) Approve Requisition with Velocity Truck Centers for New Rizon E18M Electric CC/SA/IDA/PAA/PCA/PFA – May 15, 2024 – 5pm 3
Truck with a Dump Body in an amount not to exceed $180,635.

6.7) Adopt Resolution No. CC 2024-049, a Resolution of the City Council of the City of Palmdale declaring its intention to order the detachment of parcels from certain assessment districts.

6.8) Adopt Resolution No. CC 2024-050, a Resolution of the City Council of the City of Palmdale declaring its intention to order the detachment of parcels from certain benefit assessment districts.

6.9) Adopt Resolution No. CC 2024-056, a Resolution of the City Council of the City of Palmdale approving the application to CAL FIRE’S Urban and Community Forest Grant Program.

6.10) Adopt Resolution No. CC 2024-051, a Resolution of the City Council of the City of Palmdale approving a Billboard Relocation Agreement with Lamar Central Outdoor, LLC for the removal of four existing billboards to construct one new digital advertising display.

Motion: Adopt Resolution No. CC 2024-051, a Resolution of the City Council of the City of Palmdale approving a Billboard Relocation Agreement with Lamar Central Outdoor, LLC for the removal of four existing billboards to construct one new digital advertising display.

Moved by Eric Ohlsen, seconded by Laura Bettencourt.

Vote: Motion carried (3-0)
Yes: Richard J. Loa, Eric Ohlsen, Laura Bettencourt.

Mayor Bishop returned to the dais.

6.11) Approve the minutes from the May 1, 2024 meeting.

Motion: Approve the items listed on the Consent Calendar except Item 6.10.

Moved by Richard J. Loa, seconded by Eric Ohlsen.

Vote: Motion carried (4-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt.

7) PUBLIC HEARING

7.1) Adopt Resolution No. CC 2024-048, a Resolution of the City Council of the City of Palmdale, approving a form of Density Bonus Agreement with Maison’s Palmdale Blvd 150, LLC, to facilitate the construction of Tentative Tract Map 83359 located on the south side of Palmdale Boulevard between 50th Street East and 55th Street East (APN: 3023-002-084).

City Clerk Scott read the title of Resolution No. CC 2024-048.

Mayor Bishop opened the Public Hearing.

CC/SA/IDA/PAA/PCA/PFA – May 15, 2024 – 5pm 4
City Attorney Curley spoke regarding his review of the Planning Commission video and about the approval of the Density Bonus Agreement.

The following individuals provided public testimony in opposition: Jackie Cardorn; Corrine Stephenson; Joel Stephenson; and Carli Galasso.

Mario Presents commented on the California State Housing Element Law and encouraged concerned citizens to contact State representatives for assistance.

Hunt Braly, Poole & Shaffery, and Phil Ram, Ravello Holdings, spoke regarding the project.

Mayor Bishop closed the Public Hearing.

There was Council and staff discussion regarding traffic safety, State guidelines for housing, and a traffic study.

Motion: Adopt Resolution No. CC 2024 -048, a Resolution of the City Council of the City of Palmdale, approving a form of Density Bonus Agreement with Maison's Palmdale Blvd 150, LLC, to facilitate the construction of Tentative Tract Map 83359 located on the south side of Palmdale Boulevard between 50th Street East and 55th Street East (APN: 3023-002-084).

Moved by Laura Bettencourt, seconded by Austin Bishop.

Vote: Motion carried (4-0)
Yes: Austin Bishop, Richard J. Loa, Eric Ohlsen, Laura Bettencourt.

8) JOINT BUDGET WORKSHOP PRESENTATION CC/SA/HA/IDA/PAA/PCA/PFA

8.1) Presentation of City of Palmdale Draft Budget for Fiscal Year 2024-25.

City Manager Perez spoke regarding the FY 2024/2025 budget and announced that the City shows a five -year projection in the black. She also stated that the City engaged a surveying firm that reached out to registered voters throughout the City of Palmdale, approximately 550 , to find out what the citizens were seeking of the Council and the budgeting process. The results of the survey showed the priorities were infrastructure, investment in parks and green spaces, and public safety.

Director of Operations Samson presented a detailed overview of the budget.

There was Council and staff discussion regarding licenses and permits, property taxes, sales tax, operating expenditures, and funds for Measure AV, American Rescue Plan Act (ARPA), Measure R, Gas Tax, Traffic, and Measure H.

Operations Director Samson resp onded to the questions asked by Council, and stated she would look into Measure R and Gas Tax funds and highlight Measure H funds in the budget document.

9) CITY MANAGER’S REPORT

CC/SA/IDA/PAA/PCA/PFA – May 15, 2024 – 5pm 5
City Manager Perez reported on the Farmer’s Market, the High Desert Beer & Wine Festival, a letter to Caltrans, and the last flight of NASA's DC-8.

10) COUNCIL REPORTS, ANNOUNCEMENTS AND REQUESTS FOR FUTURE

AGENDA ITEMS

Councilmember Bettencourt requested a round table/town hall meeting regarding the mental health of the community, thanked people who came out to the We Build veteran housing event, and thanked the Holiday Inn for the Grab and Go Lunch event for first responders.

Councilmember Ohlsen congratulated Fred Barthe' on receiving the Tom Hilzendeger Veteran of the Year Award and reminded citizens of the Memorial Day Event on May 27 at Poncitlan Square.

Mayor Bishop requested a safe driving campaign. City Manager Perez discussed the actions that have been taken and proposed actions for the safe driving campaign.

Councilmember Bettencourt recommended that the school districts and non -profit organizations be included in the safe driving campaign.

11) NON-AGENDA PUBLIC COMMENTS:

The following individuals provided public input: Eugene Hernandez commented on the District 5 town hall and suggested a town hall on mental illness and traffic; Corbin Ingram spoke about a study on air traffic and air taxis; Roger Soderstedt commented on infrastructure and the Palmdale airport; and Marsha Furman spoke about the public comment rules.

Councilmember Bettencourt suggested that the public be allowed to ask questions during the budget presentation in the future.

12) PRESENTATION BY CITY ATTORNEY

City Attorney Curley spoke regarding Item 12.1.

Councilmember Bettencourt recused herself from item 12.1 because she is an employee of the Los Angeles Sheriff’s Department. She also spoke about Lieutenant Shreves’ professionalism and kindness and the impact on her life and others.

Mayor Pro Tem Loa spoke about his positive interactions with Lieutenant Shreves.

Mayor Bishop and Councilmember Ohlsen spoke encouraging words to Deputy City Manager Shreves.

12.1) CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: one case - Los Angeles County Sheriff’s Department CC/SA/IDA/PAA/PCA/PFA – May 15, 2024 – 5pm 6

13) ANNOUNCEMENT BY CITY ATTORNEY

Closed Session was held from 7:44 pm - 8:55 pm.

City Attorney Curley announced the Council was updated and took no reportable action.

14) ADJOURN

Mayor Bishop adjourned the meeting at 9:00 pm, in memory of retired Lieutenant Ronald Shreves, to June 5, 2024, at 5:00 p.m. in the City Hall Council Chamber located at 38300 Sierra Highway, Suite B, Palmdale, California.

PASSED, APPROVED, and ADOPTED this 26th day of June 2024.

Austin Bishop, Mayor

ATTEST:

Rochelle Scott, City Clerk
Joint Staff Report
DATE: JUNE 26, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL

COMMISSIONERS
FROM: OPERATIONS DEPARTMENT

FINANCE DIVISION
DISTRICT: ALL
SUBJECT: ADOPT JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE NO. CC 2024 -064, SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF
PALMDALE NO. SA 2024 -012, PALMDALE CIVIC AUTHORITY NO.

PCA 2024-001, HOUSING AUTHORITY OF THE CITY OF PALMDALE NO. HA 2024 -004, INDUSTRIAL DEVELOPMENT AUTHORITY NO.

IDA 2024 -001, PALMDALE AIRPORT AUTHORITY NO. PAA 2024 - 001, PALMDALE FINANCING AUTHORITY NO. PFA 2024 -003,

COLLECTIVELY THE APPROVING LEGISLATIVE BODIES (ALB)
ADOPTING THE CITY OF PALMDALE’S ANNUAL BUDGET FOR
FISCAL YEAR 2024 -25 AND APPROVING REVENUE AND
EXPENDITURE ADJUSTMENTS TO FISCAL YEAR 2023-24; ADOPT
RESOLUTION NO. CC 202 4-066, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALMDALE AMENDING THE CITY’S
CLASSIFICATION AND PAY PLAN FOR GENERAL POSITIONS;
ADOPT RESOLUTION NO . CC 202 4-067, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALMDALE AMENDING THE
CITY’S CLASSIFICATION AND PAY PLAN FOR BARGAINING UNIT
POSITIONS; ADOPT RESOLUTION NO. CC 202 4-068, A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE
AMENDING THE CITY’S CLASSIFICATION AND PAY PLAN FOR
PARKS AND RECREATION UNBENEFITED POSITIONS ; AND
ADOPT RESOLUTION NO. CC 2024 -069, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALMDALE AMENDING THE
CITY’S CLASSIFICATION AND PAY PLAN FOR Y-RATED

POSITIONS

RECOMMENDATION
Staff recommends that the City Council , Chairs, Commissioners, Members, and Directors:

Report to Mayor and City Council
Re: Adopt Joint Resolution No. CC 2024-064, SA 2024-012, PCA 2024-001, HA 2024- 004, IDA 2024-001, PAA 2024-001, PFA 2024-003 Approving FY 2024-25 Budget, and Adopt Resolution Nos. CC 2024-066, CC 2024-067, CC 2024-068, and CC 2024-069 amending the City of Palmdale Classification and Pay Plans June 26, 2024

Page 2 ends

1. Hold a public hearing to accept public testimony;

2. Adopt Joint Resolution of the City Council of the City of Palmdale (No. CC 2024- 064), the Successor Agency to the Community Redevelopment Agency of the City of Palmdale (No. SA 2024-012), the Palmdale Civic Authority (No. PCA 2024-001), the Housing Authority of the City of Palmdale (No. HA 2024-004), the Industrial Development Authority (No. IDA 2024-001), the Palmdale Airport Authority of the City of Palmdale (No. PAA 2024-001), and the Palmdale Financing Authority (No. PFA 2024-001) approving and adopting the City of Palmdale's Annual Budget for Fiscal Year 2024-25, and approving revenue and expenditure adjustments to Fiscal Year 2023-24;

3. Adopt Resolution No. CC 2024-066, a Resolution of the City Council of the City of Palmdale Amending the City’s Classification and Pay Plan for General Positions;

4. Adopt Resolution No. CC 2024-067, a Resolution of the City Council of the City of Palmdale Amending the City’s Classification and Pay Plan for Bargaining Unit Positions;

5. Adopt Resolution No. CC 2024-068, a Resolution of the City Council of the City of Palmdale Amending the City’s Classification and Pay Plan for Parks and Recreation Unbenefited Positions; and,

6. Adopt Resolution No. CC 2024-069, a Resolution of the City Council of the City of Palmdale Amending the City’s Classification and Pay Plan for Y-Rated Unbenefited Positions.

BACKGROUND
Each year the City is required to adopt a budget for its operation. The budget serves as the City’s financial plan for the Fiscal Year beginning July 1 through June 30. It defines City priorities for the provision of services to the community.

According to the Palmdale Municipal Code: Chapter 3.04 Budget Adoption Procedures, the City Manager shall submit a proposed budget to the City Council no later than May 31 of each year. The proposed budget was brought before the City Council on May 17, 2023. Additionally, the City Council shall conduct a public hearing on the proposed budget before adoption and shall adopt a budget prescribing the spending policy of the City for the ensuing fiscal year on or before the thirtieth day of June of each year.

Page 3 ends

DISCUSSION
Staff are bringing forth the Proposed Budget for Fiscal Year 2024-25 for your review and consideration.

The Citywide budget represents all City funds, including the General Fund, Measure AV Fund, Special Revenue, Enterprise, Debt Service, and Capital Funds.

The following table summarizes the proposed Fiscal Year 2024-25 Citywide Budget:

FY 2025 Proposed
Beginning Balance $379,573,162
Revenue/Transfers In 528,408,720
Expenditures/Transfers Out 567,496,880
Surplus/(Deficit) (39,088,160)
Estimated Ending Fund Balance-Before Reserves 340,485,002 Reserve Requirement 59,387,529
Estimated Ending Fund Balance $281,097,473
Revenues
Estimating revenues for the upcoming fiscal year and forecasting out-years is essential to the budget development process. Revenue projections are formed by analyzing prior year actual receipts, trends, new revenue sources, grant opportunities, fees for services, and State economic outlook. Citywide revenues are estimated to be $528.45 million.

The City’s General Fund is the largest unrestricted funding source, with a total of $117.2 million in projected resources. General Fund resources include property tax, sales tax, other taxes, fees, and charges for service. Measure AV is a general sales and use tax that, although not required, the City presents separately from the General Fund for transparency purposes. Measure AV has a total of $22.8 million in projected resources projected in Fiscal Year 2024-25.

Operating Appropriations
The proposed operating budget for all funds is $567.5 million citywide, and the General Fund operating budget is proposed to be $123.5 million. The supporting schedules provide additional details on appropriations.

Capital Improvement Program
The proposed FY 2024-25 Capital Improvement budget consists of a variety of projects totaling $197.9 million. Many of the proposed projects are funded by grants or other Report to Mayor and City Council
Re: Adopt Joint Resolution No. CC 2024-064, SA 2024-012, PCA 2024-001, HA 2024- 004, IDA 2024-001, PAA 2024-001, PFA 2024-003 Approving FY 2024-25 Budget, and Adopt Resolution Nos. CC 2024-066, CC 2024-067, CC 2024-068, and CC 2024-069 amending the City of Palmdale Classification and Pay Plans June 26, 2024

Page 4 ends

restricted funds. It is also important to keep in mind that capital projects are often a multi- year effort, and therefore the budget established will carry through the life of the project and may not be fully expended in the single year shown. The attached schedules provide a comprehensive listing of all previously approved and proposed capital improvement projects.

Conclusion
The proposed FY 2024-25 Operating and Capital Budget successfully maintains the level of services and programs important to the community and the priorities of the City Council while maintaining healthy reserves. The proposed FY 2024-25 Budget balances ongoing revenues and expenditures and represents the City’s commitment to the long-term planning and sustainability of programs and services for the community.

FISCAL IMPACT
The Fiscal Year 2024-25 Operating and Capital Budget will serve as the financial guideline for program implementation for the year. The proposed annual budget is compliant with all financial policies, including the 20% General Fund reserve requirement, with a 30% reserve proposed in the budget. It is anticipated that revenues will be sufficient to cover the expenditures proposed.

STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

B. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.

C. Involve and expand engagement to enhance public oversight and transparency.

Prepared by: Janelle Samson, Director of Operations
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Ronda Perez, City Manager
Approved as to form: William P. Curley, III, City Attorney

ATTACHMENTS
Reso. No. CC 2024-064, SA 2024-012, PCA 2024-001, HA 2024-004, IDA 2024-001, PAA 2024-001, PFA 2024-003 approving the Fiscal Year 2024-25 Budget Atch FY 2025 Budget at a Glance
Atch FY 2025 Proposed Operating and Capital Budget
Report to Mayor and City Council
Re: Adopt Joint Resolution No. CC 2024-064, SA 2024-012, PCA 2024-001, HA 2024- 004, IDA 2024-001, PAA 2024-001, PFA 2024-003 Approving FY 2024-25 Budget, and Adopt Resolution Nos. CC 2024-066, CC 2024-067, CC 2024-068, and CC 2024-069 amending the City of Palmdale Classification and Pay Plans June 26, 2024

Page 5 ends

Reso. No. CC 2024-066 General Position Classification and Pay Plan Exh 1 General Classification and Pay Plan July 1, 2024
Exh 2 General Salary Schedule July 1, 2024
Reso. No. CC 2024-067 BU Classification and Pay Plan July 1, 2024 Exh 1 BU Classification and Pay Plan July 1, 2024
Exh 2 BU Salary Schedule July 1, 2024
Reso. No. CC 2024-068 Parks & Recreation Unbenefited Positions Exh 1 P&R Unbenefited Classification and Pay Plan July 1, 2024 Exh 2 P&R Unbenefited Salary Schedule July 1, 2024
Reso. No. CC 2024-069 Y-Rated Positions
Exh 1 Y-Rated Classification and Pay Plan July 1, 2024
Exh 2 Y-Rated Salary Schedule July 1, 2024
A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE (NO.

CC 2024-064)

SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE (NO. SA 2024-012)
PALMDALE CIVIC AUTHORITY (NO. PCA 2024-001)
HOUSING AUTHORITY (NO. HA 2024-004)
INDUSTRIAL DEVELOPMENT AUTHORITY (NO. IDA 2024-001)
PALMDALE AIRPORT AUTHORITY (NO. PAA 2024-001)
PALMDALE FINANCING AUTHORITY (NO. PFA 2024-003)
COLLECTIVELY THE APPROVING LEGISLATIVE BODIES (‘ALB’)

A JOINT RESOLUTION OF THE APPROVING LEGISLATIVE BODIES APPROVING AND ADOPTING THE CITY OF PALMDALE’S ANNUAL BUDGET FOR FISCAL YEAR 2024-25, AND APPROVING REVENUE AND EXPENDITURE ADJUSTMENTS TO FISCAL YEAR 2023-24.

Intent of the Approving Legislative Bodies:

1. In accordance with the City of Palmdale Municipal Code Section 3.04.020, the City Manager shall submit a proposed budget to the City Council no later than May 31st of each year; and,

2. The City Manager has submitted a proposed budget to the Approving Legislative Bodies for the Fiscal Year 2024-25 for review, consideration and adoption; and,

3. The City Council has caused a public hearing to be held on said budget, as amended, on June 26, 2024, with public notice of the hearing published at least fourteen (14) days prior to said hearing, has further considered the proposed budget, and has made revisions therein; and,

4. Section 2.04.060 and 3.04.101 of the Palmdale Municipal Code require that the City Manager oversee and accomplish, with the professional staffs assistance, a budget prescribing the spending policy of the City for the ensuing fiscal year be adopted on or before the thirtieth day of June each year; and,

5. After consideration and analysis, the Approving Legislative Bodies, each separately, find it is in the interest of the health, welfare and safety of the City and each entity, its citizens and businesspersons, to adopt the financial plan within the budget for the receipt and expenditure of public monies in Fiscal Year 2024-25; and,

6. The City Council has approved a General Fund Operating Reserve Policy of 20% of operating expenditures; and that this Reserve Policy may fall below 20% in an emergency situation such as economic down turns or natural disasters.

NOW, THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF

PALMDALE, THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT Joint Resolution No. CC 2024-064, SA 2024-012, PCA 2024-001, HA 2024-004, IDA 2024-001, PAA 2024-001, and PFA 2024-003

Page 2 of 4 ends

AGENCY OF THE CITY OF PALMDALE, THE PALMDALE CIVIC AUTHORITY OF THE

CITY OF PALMDALE, THE HOUSING AUTHORITY OF THE CITY OF PALMDALE, THE

INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF PALMDALE, THE

PALMDALE AIRPORT AUTHORITY OF THE CITY OF PALMDALE, AND THE

PALMDALE FINANCING AUTHORITY OF THE CITY OF PALMDALE (COLLECTIVELY THE ‘ALB’) DO HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. The Approving Legislative Bodies, and each of them, find in all respects as set forth in Section A-Intent of the Approving Legislative Bodies and hereby incorporate that Section A herein. Further, the Approving Legislative Bodies, and each of them, find that all lawfully required condition precedents to the adoption of this Joint Resolution have occurred as required by law.

SECTION 2. The original of the Budget of the Approving Legislative Bodies for the fiscal year 2024-25, as finally adopted by the Approving Legislative Bodies, shall be placed on file in the office of the City Clerk and shall be open to public inspection.

SECTION 3. The Approving Legislative Bodies, separately and on each entities own sole behalf, is approving all adjustments to the fiscal year 2023-24 revenues and expenditures as presented in the fiscal year 2024-25 Annual Budget document.

SECTION 4. The Budget of the Approving Legislative Bodies for fiscal year 2024- 25 as amended, modified, revised, and corrected by each of the approving legislative bodies, on its own sole behalf, is hereby approved and adopted. The Budget is subject to the requirements of Article XIII B of the California Constitution.

SECTION 5 . The Authorized Positions and Classification and Pay Plans, as amended and incorporated in the budget document, are hereby approved and adopted.

The City Council recognizes and directs the City Manager to undertake all necessary or desirable revisions, reorganizations, hiring, not hiring, wage, classification, budget, and all matters directly or indirectly related to personnel, Human Resources, negotiations, and employee management decisions, without further action by, or presentation to, the City Council pursuant to Palmdale Municipal Code Section 2.04.060 and the City of Palmdale City Charter.

SECTION 6 . That the Chief Financial Officer/City Treasurer is authorized to expend in accordance with the laws of the State of California and the law and Charter of the City of Palmdale on behalf of the Approving legislative Bodies new appropriations as stated in the “Adopted Annual Budget for Fiscal Year 2024-25,” attached hereto and incorporated herein by reference.

SECTION 7 . That the Chief Financial Officer/City Treasurer is authorized to validate, sign and pay all legal and contractual obligations of the City, including City Departments and agencies with check warrants up to the amounts appropriated in this budget.

Joint Resolution No. CC 2024-064, SA 2024-012, PCA 2024-001, HA 2024-004, IDA 2024-001, PAA 2024-001, and PFA 2024-003

Page 3 of 4 ends

SECTION 8. The Director of Operations/City Treasurer shall have the authority to receive any and all donations on behalf of the City and make the appropriate entries into the City financial records to enable the City to spend the donation on the purpose for which it was intended without presenting each item to the City Council for approval. These donations, received throughout the fiscal year by various departments from members of the community for a variety of purposes, are obligated and not discretionary. All donations more than such amount shall be approved by the appropriate Approving Legislative Body.

SECTION 9. That at the conclusion of fiscal year ending June 30, 2024, certain purchase orders will exist as outstanding encumbrances representing contractual obligations or previously budgeted funds. In addition, budgeted funds for certain items or projects in various stages of acquisition or development have previously been approved or will be approved by City Council to be carried forward to fiscal year 2024-25 as Continuing Appropriations. The Outstanding Encumbrances and Continuing Appropriations shall be deemed to be re-budgeted as an addition to the budget amounts previously set forth in the Resolution.

SECTION 10. The Successor Agency to the Community Redevelopment Agency of the City of Palmdale and the Housing Authority of the City of Palmdale, in its capacity as the entity assuming the housing functions of the former Redevelopment Agency, find and determine that the planning and administrative expenses set forth in the Budget to be paid from the Authority’s Low and Moderate Income Housing Asset Fund, which was established pursuant to Section 9 of Assembly Bill 1484 (Health and Safety Code section 34176(d)), are necessary for the production, improvement or preservation of low-and moderate-income housing.

SECTION 11. Without prior approval of the Approving Legislative Bodies, and each of them, the City Manager/Executive Director/Secretary shall have authority to transfer within the same fund and category, but not from fund to fund, except for shifts in appropriations relating to personnel. A transfer from fund to fund in any amount, except as relates to personnel, shall be likewise approved by the respective Legislative Body of the Approving Legislative Bodies.

SECTION 12 . That the City Council hereby approves the Capital Improvement Plan for Fiscal Year 2024-25, upon the acceptance of the Planning Commissions' determination on June 13, 2024, that the Fiscal Year 2024-25 capital projects are consistent with the General Plan of the City of Palmdale. If a project is not deemed consistent, that project will be deleted from the Capital Improvement Project.

SECTION 13. The City Clerk shall certify to the adoption of this resolution.

Joint Resolution No. CC 2024-064, SA 2024-012, PCA 2024-001, HA 2024-004, IDA 2024-001, PAA 2024-001, and PFA 2024-003

Page 4 of 4 ends

PASSED, APPROVED and ADOPTED this 26th day of June, 2024. _________________________________
Approved as to form: Austin Bishop, Mayor
Chair
ATTEST:
___________________________ _________________________________ William P. Curley, III, City Attorney Rochelle Scott, City Clerk General Council/Authority Attorney Agency Secretary/Authority Secretary I, Rochelle Scott, City Clerk of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 26th day of June, 2024 by the following roll call vote:

AYES:

NOES:___________________________________________________________ ABSTAIN:______________________ABSENT:___________________________ Date:

Rochelle Scott, City Clerk

BUDGET AT A GLANCE
2024-2025

Dear Palmdale Residents,
The City continues to demonstrate resilience
and robust financial management. This strength
is a testament to our City Council’s careful fiscal
stewardship, unwavering dedication to the prosperity
and well-being of our community, and the solid,
growing local economy we are proud to support.

At the core of Palmdale’s mission is an unwavering
dedication to our residents, businesses, visitors and
to each other. We are proud to offer a solid, balanced
budget that supports vital public safety services,
exceptional community amenities and essential
services that enhance the quality of life for all who
call Palmdale home.

We encourage you to delve into the City’s strategic
goals, which drive budget decisions. These goals
highlight our commitment to all aspects of Palmdale’s
growth and development — from quality of life to
sustainability initiatives, from fiscal to organizational strength, to traffic and mobility and more.

For more detail, residents are invited to view the City Budget and other financial documents at
www.CityOfPalmdaleCA.gov/Budget.

Thank you for your continued engagement and
support.

Be well,
Ronda Perez
City Manager

Our budget is a plan for spending that implements the City Council’s priorities and strategic goals, delivers first-rate services and is responsive to the community’s needs.

The City’s strategic priorities include:
1 Building Culture & Community
• Maintain effective public safety and protect life, property and the environment.
• Provide high-quality recreation and open space opportunities. 2 Economic Vitality & Innovation
• Support environmental sustainability through the application of green energy technologies such as zero-emissions hydrogen, microgrids and advanced energy initiatives.
• Promote innovation through tools such as high-speed
broadband to streamline business processes and increase responsiveness to the community.
• Generate employment opportunities through job creation and workforce development.
• Build the contingency reserve to 30% in good times and utilize wisely in difficult times.
• Recruit and retain highly competent staff.
3 Social Unity
• Provide high-quality essential City services.
• Promote mental health and wellness through community
partnerships.
• Create affordable, safe and secure housing.
• Engage youth through meaningful opportunities to contribute to our community.

Scan the QR code
to view more
details on the City’s
Strategic Priorities.
4 Transportation and Infrastructure
• Enhance citywide mobility through impactful improvements such as the Rancho Vista Blvd. grade separation.
• Continue responsible investment in key infrastructure, such as facilities, streets and vehicles.
• Partner with key agencies to restart air service at Palmdale Regional Airport.
• Champion the Center for Transportation T echnology
Excellence to position Palmdale as a nationwide leader in the transportation technology and innovation sector.
• Support the development of high-speed rail and the High Desert Corridor to solidify Palmdale as a major transportation hub.

STRATEGIC PRIORITIES
Where Does the City Get Its Money?
Sales Tax:

For every dollar you spend, you are taxed 10.25%, with 1.5% of that amount staying local.

Property Tax:

For every dollar paid on property taxes:

State General Fund: 3.9%
City/County
General Fund: 1%
Stays local
County Public Safety
(Prop 172): 0.5%
Countywide
Transportation
Fund: 0.25%
County Realignment
(Mental Health/Welfare/
Public Safety): 1.5%
Measure AV: 0.75%
Stays local
County Tax Measures: 2.25%
Includes Measure A, C, H*, M, and R.
*Measure H Tax: County of Los Angeles Homeless and Housing Measure H Special Revenue Fund, also known as the Transaction and Use Tax to Prevent and Combat Homelessness Ordinance (Los Angeles County Code, Chapter 4.73) is a special revenue fund of the County used to account for the proceeds of the voter-approved quarter-cent county-wide sales tax that became effective in March 2017 and will be in effect for 10 years. This fund is used to provide outreach, prevention resources, mental health support and affordable housing options for homeless individuals in the County and expands the shelter system, increasing the amount of support services available. The City uses Measure H to fund the Advancing Communities T ogether and Taking Flight programs and to provide homelessness outreach services in Palmdale.

County
($0.22)
Education
($0.39)
LA Consolidated Fire
District ($0.16)
City of Palmdale
Property Tax ($0.06)
Stays local
City of Palmdale
Streetlight District ($0.03)
Stays local
Other ($0.14)
Includes taxes such as LA County
Sanitation District No. 20 Operating
T ax, Children ’s Instil Tuition Fund, A V
Mosquito and Vector Control District
and more.

PALMDALE RESIDENTS AND THE BUDGET
Type of Grant Amount
Prop C $ 4,153,320
State $ 2,041,510
Measure R $ 94,711,370
Measure M $ 5,534,010
SAVES $ 50,000
Miscellaneous $ 4,907 ,140
T otal Grant Funds for FY24-25 Budget $ 111,397 ,350
The City of Palmdale is dedicated to completing projects while saving you money.

Here are a few of the ways we are saving taxpayers’ dollars:

Long-term Financial Planning
The City is committed to long-term comprehensive financial planning. It prepares and publicly presents, during the budget process, a detailed five- year forecast that includes an analysis of key revenues and expenditures, along with proposed measures to address any projected gaps.

Pension Stabilization Trust Fund
CalPERS: The City has taken many proactive steps to manage rising pension costs through the years. The most significant recent action was to allocate $1.25 million to the Pension Stabilization Trust Fund, which now has over $9.4 million reserved for future Unfunded Actuarial Liability (UAL) payments.

Grant Funding
The City applies for and receives grants from a variety of sources at the local, state and federal levels. The funds received will go toward many citywide projects including Palmdale Blvd./R-14 interchange improvements, arterial road rehabilitation projects, Courson Park revitalization, housing development and rehabilitation projects, Avenue R signal synchronization, Rancho Vista Blvd./ Sierra Hwy. grade separation and more.

SAVING RESIDENTS MONEY
The General Fund is the primary operating fund for the City, which provides activities, programs and services for the community. These revenue sources include property tax, sales tax, transient occupancy tax and service fees. Expenditures in the General Fund are primarily spent on public safety, building and safety, City infrastructure and government administration. *The balanced budget includes one-time expenditures of $7M. 27%
24% 15%
4%
30%
General Fund Revenues: $117 .2M
Property Tax
Sales Tax
Transient Occupancy Tax (TOT)
Hotel T ax
Franchise Fees
Other
Operations
Includes debt service and transfers.

Public Safety
Public Works
Parks & Recreation
Economic and Community Development
City Manager’s Office
City Attorney
Neighborhood Services
City Council
General Fund Expenditures: $123.5M*

32.4%

26.7%

16.5%

10.2%

6.2%

5.1% 1.7% 0.6%

0.5%

GENERAL FUND

REVENUE
General Fund $117 ,290,080
All Other Revenue $411,118,640
T otal Revenue $528,408,720

OPERATING BUDGET
City Council Division $624,860
City Attorney Division $2,042,730
City Manager Department $6,609,460
Operations Department $135,097 ,690
Economic and Community Development Department $11,679,360 Public Safety Department $44,443,220
Neighborhood Services Department $26,150,920
Parks & Recreation Department $17 ,791,660
Public Works Department $125,161,880
T otal Operating Budget $369,601,780

CAPITAL BUDGET
Bicycle and Pedestrian $1,603,910
Drainage $7 ,807 ,240
Facilities $10,078,550
General Improvements $8,372,270
Parks and Recreation $27 ,975,360
Streets $123,817 ,570
Traffic $8,458,800
Sewer and Watershed $9,781,400
T otal Capital Budget $197 ,895,100
TOTAL FY25 REVENUE $528,408,720
TOTAL FY25 PROPOSED BUDGET $567 ,496,880
Changes to Fund Balance* ($39,088,160)
FY24-25 Adopted Budget Reconciliation
*This reflects a change due to existing funds being carried over for multi-year projects.

FISCAL YEAR 2024-25 ADOPTED BUDGET
Palmdale’s economic development initiatives are shaping the future of the City, creating a landscape of opportunity and sustainable growth. This progress is marked by a series of developments that have positioned it as a beacon of innovation.

Here are a few of the ways we are attracting new jobs for our residents:

Trader Joe’s Food Assembly and Distribution
Facility: 1 million square foot facility is the first
of many projects along the Avenue M industrial
corridor that will create thousands of new
mortgage-paying jobs for residents.

Plant 42: Nationally reputable developers
Covington Development and Transwestern are
in the process of entitling over 10 million square
feet of industrial space to create jobs and
support the mission at Plant 42.

Center for Transportation Technology
Excellence: Palmdale, LA County and Metro
are teaming up to create the Center for
Transportation T echnology Excellence. This
will have more than a billion dollar impact on
our local economy and generate thousands
of jobs.

AV Mall Revitalization: The City is partnering
with the AV Mall to revitalize the regional
commercial center including a new, family-
friendly entertainment option in the former
Forever 21 building.

Learn more about investments
in job opportunities for Palmdale
residents at https://bit.ly/AVEDGE.

Palmdale’s Aerospace Incentive Program,
launched earlier this year, will provide
incentives up to $250,000 to qualified
companies, bringing high-paying jobs
and new capital investment in Palmdale.

BRINGING JOBS TO PALMDALE
Capital Improvement Program
The City invests in the future of our community by funding Capital Improvement Projects (CIP).

Over the next year, improvement projects in the following categories will be implemented.

Streets
$123,817 ,570
Parks and Recreation
$27 ,975,360
Facilities
$10,078,550
Sewer and Watershed
$9,781,400
Traffic
$8,458,800
General Improvements
$8,372,270
Drainage
$7 ,807 ,240
Bicycle and Pedestrian
$1,603,910
TOTAL INVESTMENT IN THE COMMUNITY: $197 ,895,100

INVESTING IN OUR FUTURE
Public Safety is a top priority for the City and provides the resources to keep residents safe. Crime will not stand in our community. Through initiatives such as Flock cameras, graffiti abatement and our aggressive stance on retail theft, we are making your safety our number one priority. 2020-
2021 $30,732,995
2021-
2022 $32,438,421
2022-
2023 $34,005,476
2023-
2024 $37 ,428,890
2024-
2025 $44,207 ,110
Costs for law enforcement
services are rising throughout
the state due to changes in law,
increased lawsuits and other
expenses associated with policing
services. The City will continue to
seek innovative ways to manage
rising costs to ensure residents
have access to Sheriff’s deputies
and emergency services.

Projected
Proposed

PUBLIC SAFETY
Public Safety Priorities
Increased Flock license plate reader cameras by
50% to quickly locate suspect vehicles.

Expanded the Ring camera program.

Implemented the Fusus complete camera
monitoring system to balance safety and privacy.
2,932 traffic citations issued by LASD.*
37 in-person and 24 virtual Public Safety
Outreach and Education events.
168,412 sq. ft. of graffiti removed.*
799 tons of illegal dumping removed.*
1,389 community compliance cases closed
so far this year.
*As of May 2024
NEW Public Safety Department
The newly created department oversees
Code Enforcement, Community Service
Officers, Neighborhood Compliance and
Outreach. We are seeking a forward-
thinking Director of Public Safety to lead
the department in exploring innovative
technologies and strategies to significantly
reduce crime.

Job descriptions and
requirements can be found at
www.CityOfPalmdaleCA.gov/Jobs.

PUBLIC SAFETY
About the City of Palmdale
The City of Palmdale, with nearly 170,000 residents, sits perfectly nestled in the Antelope Valley against the picturesque backdrop of the San Gabriel Mountains. Our community thrives on its forward-thinking and innovative ethos, driving progress across various sectors, from transportation to aerospace to public safety. Families enjoy Palmdale’s excellent schools, affordable housing, abundant recreational opportunities, diverse local culture and welcoming atmosphere, all within reach of the Los Angeles metropolitan area. Despite its urban proximity, Palmdale retains its identity as a desert oasis, boasting stunning landscapes, native Joshua trees and over 300 days of annual sunshine. Explore further at www.CityOfPalmdaleCA.gov.

Stay Connected
www.CityOfPalmdaleCA.gov/StayingConnected
Fiscal Year 2024-25
Proposed Annual Operating and Capital Budget
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
FY 2023
Actuals
FY 2024
Adopted
FY 2024
Projected
FY 2025
Proposed
FY 2026
Projected
FY 2027
Projected
FY 2027
Projected
FY 2027
Projected
1 BEGINNING FUND BALANCE 73,269,500 92,576,350 92,576,350 88,949,320 82,707,140 73,225,421 63,164,142 56,097,084 2 REVENUES/TRANSFERS IN
3 Property Tax 29,208,527 27,069,450 31,384,350 31,738,000 33,324,900 34,991,150 36,740,710 38,577,750 4 Sales And Use Tax 27,808,626 28,265,620 27,770,810 28,187,240 28,750,980 29,326,000 29,912,520 30,510,770 5 Transient Occupancy Tax 4,608,941 4,896,000 4,896,000 4,950,000 5,098,500 5,251,460 5,409,000 5,571,270 6 Franchise Fees 7,595,391 6,379,910 8,191,870 17,366,960 8,437,630 8,606,380 8,778,510 8,954,080 7 Use Of Property 3,783,921 3,043,870 3,028,590 3,441,330 3,510,160 3,580,360 3,651,970 3,725,010 8 License And Permits 5,525,829 3,954,070 7,181,890 5,009,580 5,109,770 5,211,970 5,316,210 5,422,530 9 Charges For Services 1,524,521 1,379,920 1,234,810 1,276,100 1,339,910 1,393,510 1,449,250 1,507,220 10 Development Charges For Services 3,190,946 2,489,150 2,779,110 2,414,150 2,486,570 2,561,170 2,638,010 2,717,150 11 Fines And Forfeitures 784,947 799,800 755,290 962,910 982,170 1,001,810 1,021,850 1,042,290 12 Other Revenue 5,790,501 10,824,820 11,299,880 9,280,000 6,500,000 6,000,000 6,000,000 6,000,000 13 Gain (Loss) Fair Value of Investments -654,783 0 0 0 0 0 0 0 14 Transfer In 14,281,368 12,726,540 24,423,610 12,663,810 8,150,000 8,150,000 8,150,000 8,150,000 15 Total Revenues 103,448,734 101,829,150 122,946,210 117,290,080 103,690,590 106,073,810 109,068,030 112,178,070 16 EXPENDITURES/TRANSFERS OUT
17 Salaries 16,911,909 19,861,550 18,790,740 20,666,160 21,492,810 22,352,520 22,352,520 23,246,620 18 Benefits 6,226,421 9,665,740 8,413,730 9,314,190 9,686,760 10,074,230 10,074,230 10,477,200 19 Organizational Development 443,678 748,090 703,950 809,320 750,000 750,000 750,000 750,000 20 Operating 8,841,748 8,207,550 21,522,710 13,166,200 13,297,860 13,430,840 13,430,840 13,565,150 21 Contract Services 13,732,984 17,128,640 17,608,810 21,915,620 22,134,780 22,356,130 22,356,130 22,579,690 22 Capital Outlay 1,806,038 1,681,830 2,142,180 7,229,160 1,000,000 1,000,000 1,000,000 1,000,000 23 County Contracts - Law Enforcement 12,992,270 19,499,530 18,842,870 21,137,500 22,300,060 23,526,560 23,526,560 24,820,520 24 County Contracts - Liability 2,773,013 3,307,590 3,307,590 3,627,440 3,699,989 3,773,989 3,773,989 3,849,468 25 County Contracts - Animal Control 1,491,007 1,600,000 2,270,000 3,200,000 3,200,000 3,200,000 3,200,000 3,200,000 26 Utilities 2,318,811 2,823,230 2,926,560 2,978,870 3,038,450 3,099,220 3,099,220 3,161,200 27 Debt Service 6,045,840 6,351,720 2,315,830 2,291,600 2,291,600 2,291,600 2,291,600 2,291,600 28 Transfers Out/Internal Svc Alloc. 10,558,167 8,934,000 25,461,770 14,926,200 8,000,000 8,000,000 8,000,000 8,000,000 29 Transfer Out to Reserves - 2,266,500 2,266,500 2,270,000 2,280,000 2,280,000 2,280,000 2,280,000 30 Total Expenditures 84,141,884 102,075,970 126,573,240 123,532,260 113,172,309 116,135,089 116,135,089 119,221,448 31 Surplus/(Deficit) (Revenue - Expenditures) 19,306,850 (246,820) (3,627,030) (6,242,180) (9,481,719) (10,061,279) (7,067,059) (7,043,378) 32 FUND BALANCE BEFORE RESERVES/RESTRICTIONS 92,576,350 92,329,530 88,949,320 82,707,140 73,225,421 63,164,142 56,097,084 49,053,705 33 20 % Reserve Requirement (30% Recommended) 16,828,377 30,622,791 37,971,972 37,059,678 22,634,462 23,227,018 23,227,018 23,844,290 34 Restricted, Nonspendable and Assigned 23,493,168 25,000,000 30,000,000 30,000,000 30,000,000 25,000,000 25,000,000 25,000,000 35 ENDING AVAILABLE BALANCE 52,254,805 36,706,739 20,977,348 15,647,462 20,590,959 14,937,125 7,870,066 209,416

CITY OF PALMDALE

FIVE YEAR GENERAL FUND AND CONSOLIDATED FUNDS PROJECTION

Page 1 of 38 ends

Fund Fund Description
FY 2024
Beginning
Available Fund
Balance
FY 2024
Revenues
FY 2024
Operating
Expenditures
FY 2024
Capital
Expenditures
Reserve
Requirement
Nonspendable,
Restricted and
Assigned
FY 2024
Projected
Ending Available
Fund Balance
101, 150,
151 General Fund 92,576,350 122,946,210 124,644,030 1,929,210 37,971,972 30,000,000 20,977,348 153 Information Technology 3,680,952 4,987,040 4,037,040 700,000 3,300,000 630,952 154 Fleet Maintenance 4,655,397 3,474,210 1,701,100 1,457,110 4,000,000 971,397 156 Public Art Fund 1,491,630 336,600 63,410 175,000 1,589,820 157 Measure AV 24,565,678 22,580,000 12,275,790 17,597,580 2,987,337 14,284,971 158 American Rescue Funds 323,465 16,257,310 8,421,560 7,442,550 716,665 200 PEG Fund 753,699 265,000 149,610 200,000 669,089 201 Gas Tax Fund 8,803,877 5,039,570 540,800 7,436,110 5,866,537 202 Public Safety Fund 1,354,668 732,500 150,000 - 1,937,168 203 Prop A Fund 9,964,023 4,867,980 3,430,560 4,094,980 7,306,463 204/214 Prop C Funds 14,099,022 9,021,080 579,900 8,612,470 13,927,732 205 Air Quality Improvement Fund 312,647 10,320 - - 322,967 206 Local Transp Fund Art 3 (2,753) 222,760 - 24,150 195,857 207 Local Transp Fund Art 8 2,720,834 11,546,140 9,808,900 4,322,200 135,874 208/218 Measure R Funds 9,923,012 7,626,050 - 6,377,890 11,171,172 209/219 Measure M Funds 9,545,366 5,087,750 - 5,792,880 - - 8,840,236 210 Road Maint & Rehab Acct Fund 7,477,865 3,878,770 - 8,247,600 3,109,035 211 Measure A LA County Parks (6,350) 2,597,710 - 2,591,360 - 220 Park Development Fund 7,345,074 1,050,000 269,600 8,115,880 9,594 221 Traffic Impact Fund 1,488,105 2,044,480 861,000 300,000 2,371,585 222-230 Drainage Funds 10,301,471 5,523,580 137,900 310,000 - - 15,377,151 227 Fire Facilities Impact Fund 8,644,380 1,574,890 65,000 - 10,154,270 228 Sewer Upgrade Fund 482,095 - - 100,000 382,095 229 Public Facilities Fund 1,692,169 568,110 - 502,780 1,757,499 240 Federal Funds Fund (386,297) 13,967,860 - 13,581,560 3 241 State Grants Fund (1,176,868) 5,299,910 2,260,470 1,861,870 702 242 Misc Grant/Developer Contrib 2,850,972 955,960 169,270 544,150 3,093,512 2XX Measure H Allocation - 604,550 604,550 - - 243 Federal Home Program 7,898,494 374,580 358,350 - 7,914,724 244 Federal Jobs Programs (18,012) 105,520 87,500 - 8 245 HOME ARP Fund (1,355) 57,590 23,400 - 32,835 250 Park Assessments Fund 2,797,415 3,129,100 2,604,550 627,250 2,694,715 251 Landscape Maintenance Fund 14,021,830 7,463,000 8,015,750 250,000 13,219,080 252 Street Lighting Assmnt Distr 20,327,807 1,300,400 1,141,700 - 20,486,507 253 Drainage Benefit Assessment 1,377,967 151,700 48,000 - 1,481,667 254 Sewer Maint Assessment Dist 30,166,683 6,540,700 4,723,370 705,720 9,050,005 22,228,288 255 Street Light County District 15,649,854 3,569,500 4,032,860 - 15,186,494 256 Street Light Dist #2 Anaverde 866,390 185,200 200,270 - 851,320 257 Street Light Dist #3 Ritter 345,370 72,100 99,170 - 318,300 258 Enhanced Infrastructure Financing Dist. 297,756 389,040 - - 686,796 259 CFD 2022-1 Maintenance Service District - 16,500 16,500 - - 260 Solid Waste 1,077,751 852,960 806,930 - 1,123,781 280 CDBG Fund 2,137,433 1,375,500 1,257,670 130,000 2,125,263 281 SAVES Grant Fund (8,512) 50,000 41,490 - (2) 291 Housing Authority Fund 1,456,441 78,750 71,010 - 1,464,181 292 Housing Facilities Fund (2,462,215) 8,244,400 7,452,230 336,000 (2,006,045) 293 Housing Asset Fund 49,686,425 1,902,640 3,662,120 609,070 47,317,875 300 Water Park 4,087,392 2,459,940 2,032,120 15,000 4,500,212 350 Palmdale CCA (1,078,410) 68,286,990 68,330,220 - 2,049,910 (3,171,550) 460 Successor Agency 8,730,744 71,263,250 66,193,740 - 13,800,254 480 AD88-1 10Th St West Improv (65,787) - - - (65,787) 481 AD90-2 7Th St West Improvement 146,247 - - 20,640 125,607 482 CFD 2003-1 Improvement Fund 13,093 - - - 13,093 483 CFD 91-1 Sierra Gateway Improv 158,266 - - - 158,266 484 CFD 93-1 Ritter Ranch Impr Fund 2,670,897 17,000 - - 2,687,897 524 Debt Svc-Revenue Bonds - 10,000 - - 10,000 525 Debt Svc-PFA 124 4,896,360 4,896,130 - 354 580 OPEB Fiduciary Trust Funds 4,524,040 374,000 395,000 - 4,503,040 710 Palmdale Community Foundation 236,486 57,170 73,770 - 219,886 730 AD 88-1 10Th St West Redemption 67,885 5,000 - - 72,885 732 AD 90-2 7Th St West Redemption (125,572) 3,000 - - (122,572) 733 AD 87-1 Rancho Vista Rdmpt Fund 128,037 2,000 - - 130,037 734 CFD 03-1 Anaverde Redemption 1,953,387 1,546,000 1,544,900 - 1,954,487 735 CFD 2005-1 Redemption Fund 1,685,706 1,069,830 969,200 - 1,786,336 736 CFD 91-1 Sierra Gateway Redempt (74,481) 87,660 111,920 - (98,741) 737 AD 91-2 52Nd St West Redemption 23,128 400 - - 23,528 738 CFD 93-1 Ritter Ranch Rdmpt Fnd 237,403 2,500 50,580 - 189,323 739 AD 2006-01 Godde Hill Rdmp Fd 271,332 136,720 137,600 - 270,452 740 CFD 16-1 Joshua Ranch Wtr Rdmp 2,287,550 847,300 833,400 - 2,301,450 Total 394,975,472 439,990,640 350,381,940 105,011,010 59,359,224 30,000,000 290,213,938

CITY OF PALMDALE

ESTIMATED FUND BALANCE
FISCAL YEAR 2024

Page 2 of 38 ends

Fund Fund Description
FY 2025
Beginning
Available Fund
Balance
FY 2025
Revenues
FY 2025
Operating
Expenditures
FY 2025
Capital
Expenditures
Reserve
Requirement
Nonspendable,
Restricted and
Assigned
FY 2025
Projected
Ending Available
Fund Balance
101, 150,
151 General Fund 88,949,320 117,290,080 116,505,310 7,026,950 37,059,678 30,000,000 15,647,462 153 Information Technology 3,930,952 5,170,070 4,184,070 736,000 3,300,000 880,952 154 Fleet Maintenance 4,971,397 3,600,800 1,688,300 1,727,500 4,000,000 1,156,397 156 Public Art Fund 1,589,820 250,000 110,380 235,000 1,494,440 157 Measure AV 17,272,308 22,888,000 14,937,900 21,165,730 3,610,363 446,315 158 American Rescue Funds 716,665 7,052,440 935,270 5,732,170 1,101,665 200 PEG Fund 669,089 265,000 154,740 200,000 579,349 201 Gas Tax Fund 5,866,537 4,869,040 1,677,600 6,169,430 2,888,547 202 Public Safety Fund 1,937,168 732,500 150,000 - 2,519,668 203 Prop A Fund 7,306,463 4,696,690 6,033,580 5,897,340 72,233 204/214 Prop C Funds 13,927,732 8,124,220 579,600 5,669,320 15,803,032 205 Air Quality Improvement Fund 322,967 220,000 - 23,000 519,967 206 Local Transp Fund Art 3 195,857 222,760 - 409,000 9,617 207 Local Transp Fund Art 8 135,874 10,049,030 9,790,740 298,300 95,864 208/218 Measure R Funds 11,171,172 97,639,550 - 95,982,800 12,827,922 209/219 Measure M Funds 8,840,236 8,834,270 - 6,609,100 11,065,406 210 Road Maint & Rehab Acct Fund 3,109,035 4,337,560 - 6,541,380 905,215 211 Measure A LA County Parks - 1,445,000 - 1,445,000 - 220 Park Development Fund 9,594 1,550,000 269,600 617,000 672,994 221 Traffic Impact Fund 2,371,585 310,000 - 100,000 2,581,585 222 Drainage Funds 15,377,151 1,117,300 127,900 7,702,240 8,664,311 227 Fire Facilities Impact Fund 10,154,270 750,000 37,500 - 10,866,770 228 Sewer Upgrade Fund 382,095 - - 334,110 47,985 229 Public Facilities Fund 1,757,499 495,000 - 320,470 1,932,029 240 Federal Funds Fund 3 14,209,690 - 14,154,820 54,873 241 State Grants Fund 702 2,508,120 1,586,510 455,000 467,312 242 Misc Grant/Developer Contrib 3,093,512 4,312,250 315,290 4,591,850 2,498,622 2XX Measure H Allocation - 567,910 567,910 - - 243 Federal Home Program 7,914,724 2,905,000 2,905,370 - 7,914,354 244 Federal Jobs Programs 8 94,120 94,000 - 128 245 HOME ARP Fund 32,835 2,033,460 2,033,830 - 32,465 250 Park Assessments Fund 2,694,715 3,135,700 2,670,400 256,540 2,903,475 251 Landscape Maintenance Fund 13,219,080 7,590,380 9,071,310 - 11,738,150 252 Street Lighting Assmnt Distr 20,486,507 1,336,950 1,191,320 - 20,632,137 253 Drainage Benefit Assessment 1,481,667 156,700 49,200 - 1,589,167 254 Sewer Maint Assessment Dist 31,278,293 6,541,000 4,320,040 10,012,090 9,383,488 14,103,675 255 Street Light County District 15,186,494 3,680,570 4,284,950 - 14,582,114 256 Street Light Dist #2 Anaverde 851,320 191,320 213,850 - 828,790 257 Street Light Dist #3 Ritter 318,300 74,480 113,640 - 279,140 258 Enhanced Infrastructure Financing Dist. 686,796 300,000 - - 986,796 259 CFD 2022-1 Maintenance Service Dist. - 22,030 22,030 - - 260 Solid Waste 1,123,781 1,429,990 1,457,800 - 1,095,971 280 CDBG Fund 2,125,263 4,562,480 2,466,140 946,850 3,274,753 281 SAVES Grant Fund (2) 50,000 50,000 - (2) 291 Housing Authority Fund 1,464,181 94,600 105,510 - 1,453,271 292 Housing Facilities Fund (2,006,045) 8,485,750 7,733,440 355,000 (1,608,735) 293 Housing Asset Fund 47,317,875 1,964,170 7,128,320 1,050,000 41,103,725 300 Water Park 4,500,212 2,488,000 2,166,530 1,661,000 3,160,682 350 Palmdale CCA (1,121,640) 71,701,340 67,799,970 - 2,034,000 745,730 460 Successor Agency 13,800,254 73,606,310 74,019,540 - 13,387,024 480 AD88-1 10Th St West Improv (65,787) - - - (65,787) 481 AD90-2 7Th St West Improvement 125,607 - - - 125,607 482 CFD 2003-1 Improvement Fund 13,093 - - - 13,093 483 CFD 91-1 Sierra Gateway Improv 158,266 - - - 158,266 484 CFD 93-1 Ritter Ranch Impr Fund 2,687,897 19,000 - - 2,706,897 487 CFD 2022-3 Ritter Redemption - 52,300 - - 52,300 524 Debt Svc-Revenue Bonds 10,000 10,000 - - 20,000 525 Debt Svc-PFA 354 5,168,680 5,168,510 - 524 580 OPEB Fiduciary Trust Funds 4,503,040 380,000 400,000 - 4,483,040 710 Palmdale Community Foundation 219,886 60,500 266,420 - 13,966 730 AD 88-1 10Th St West Redemption 72,885 5,000 - - 77,885 732 AD 90-2 7Th St West Redemption (122,572) 3,000 - - (119,572) 733 AD 87-1 Rancho Vista Rdmpt Fund 130,037 2,000 - - 132,037 734 CFD 03-1 Anaverde Redemption 1,954,487 1,551,100 1,532,500 - 1,973,087 735 CFD 2005-1 Redemption Fund 1,786,336 1,080,400 973,500 - 1,893,236 736 CFD 91-1 Sierra Gateway Redempt (98,741) 87,660 116,720 - (127,801) 737 AD 91-2 52Nd St West Redemption 23,528 400 - - 23,928 738 CFD 93-1 Ritter Ranch Rdmpt Fnd 189,323 1,500 52,910 - 137,913 739 AD 2006-01 Godde Hill Rdmp Fd 270,452 139,450 137,490 - 272,412 740 CFD 16-1 Joshua Ranch Wtr Rdmp 2,301,450 855,700 874,450 - 2,282,700 741 CFD 2022-2 Ritter Ranch Improv - 3,040,400 - - 3,040,400 Total 379,573,162 528,408,720 359,071,890 208,424,990 59,387,529 30,000,000 251,097,473

CITY OF PALMDALE

ESTIMATED FUND BALANCE
FISCAL YEAR 2025

Page 3 of 38 ends

Category 2022 Actual 2023 Actual
2024 YTD
Actual
2024
Projected
2025
Proposed $ Chg % Chg
60 PROPERTY TAXES 90,526,566 103,684,186 102,344,322 102,364,040 105,721,710 3,357,670 3.3% 61 SALES & USE TAXES 62,973,812 63,427,168 50,524,669 65,622,530 65,806,270 183,740 0.3% 62 OTHER TAXES 6,821,624 7,931,808 8,037,032 8,643,340 8,931,600 288,260 3.3% 63 TRANSIENT OCC TAX 5,540,832 4,608,941 4,034,978 4,896,000 4,950,000 54,000 1.1% 64 FRANCHISE FEES 6,567,427 7,830,872 7,833,098 8,456,870 17,631,960 9,175,090 108.5% 65 GRANTS 13,106,047 29,861,992 11,873,895 60,452,390 149,232,670 88,780,280 146.9% 66 DEVELOPER CONTRIB 51,380 17,690 198,677 223,100 50,000 (173,100) -77.6% 67 COUNTY CONTRIB 320,843 295,903 263,117 3,627,260 2,162,910 (1,464,350) -40.4% 68 STATE CONTRIBUTIONS - - - 1,000 1,000 - 0.0% 69 OTHER AGENCY CONTRIB 766,094 522,378 1,277,168 393,750 3,948,250 3,554,500 902.7% 71 USE OF PROPERTY 12,671,239 16,279,987 17,844,004 13,381,020 13,835,430 454,410 3.4% 72 FAIR VALUE OF INVEST (11,066,442) (1,751,064) - - - - 0.0% 75 PARK DEVELOPMENT FEE 2,413,127 1,339,284 686,671 1,000,000 1,500,000 500,000 50.0% 76 DRAINAGE FEES 2,192,979 1,397,889 5,064,124 5,033,280 627,000 (4,406,280) -87.5% 77 SEWER UPGRADE FEES - 900 2,130 900 900 - 0.0% 78 TRAFFIC IMPACT FEES 891,289 677,674 2,034,480 2,034,480 300,000 (1,734,480) -85.3% 79 FACILITY IMPACT FEE 1,422,618 798,263 2,088,004 2,088,000 1,190,000 (898,000) -43.0% 80 LICENSES AND PERMITS 6,417,117 5,690,705 7,194,923 7,295,490 5,123,180 (2,172,310) -29.8% 81 CHRGS FOR SERVICES 4,125,941 33,308,633 57,518,051 72,180,670 75,753,360 3,572,690 4.9% 82 DEV CHRGS FOR SVCS 2,716,054 3,852,193 3,091,089 3,115,710 2,664,150 (451,560) -14.5% 83 FINES & FORFEITURES 1,167,735 1,148,943 1,063,142 1,079,490 1,287,110 207,620 19.2% 84 SPECIAL ASSESSMENTS 22,687,355 24,069,984 24,655,644 24,457,200 27,893,230 3,436,030 14.0% 90 OTHER - REVENUE 4,235,091 5,197,303 11,234,819 12,717,410 10,740,140 (1,977,270) -15.5% 95 GN/LS-SALE OF ASSET (561,355) 113,064 56,170 741,200 - (741,200) -100.0% 98 TRANSFERS IN 18,208,135 24,009,476 4,075,266 40,185,510 29,057,850 (11,127,660) -27.7% Grand Total 254,195,509 334,314,172 322,995,472 439,990,640 528,408,720 88,418,080 20.1%

CITY OF PALMDALE
FY 2025 PROPOSED BUDGET
REVENUES-ALL FUNDS (Actuals through Q3 FY24)

Page 4 of 38 ends

Category 2022 Actual 2023 Actual
2024 YTD
Actual
2024
Projected
2025
Proposed $ Chg % Chg
60 PROPERTY TAXES 27,498,407 29,208,527 30,899,895 31,384,350 31,738,000 353,650 1.1% 61 SALES & USE TAXES 27,799,318 27,808,626 18,299,795 27,770,810 28,187,240 416,430 1.5% 63 TRANSIENT OCC TAX 5,540,832 4,608,941 4,034,978 4,896,000 4,950,000 54,000 1.1% 64 FRANCHISE FEES 6,303,923 7,595,391 7,715,626 8,191,870 17,366,960 9,175,090 112.0% 65 GRANTS 18,753 908 - - - - 0.0% 69 OTHER AGENCY CONTRIB 43,250 500,358 33,750 50,000 50,000 - 0.0% 71 USE OF PROPERTY 2,763,309 3,783,921 1,712,036 3,028,590 3,441,330 412,740 13.6% 72 FAIR VALUE OF INVEST (3,635,505) (654,783) - - - - 0.0% 80 LICENSES AND PERMITS 6,350,339 5,525,829 7,106,567 7,181,890 5,009,580 (2,172,310) -30.2% 81 CHRGS FOR SERVICES 988,381 1,524,521 1,198,879 1,234,810 1,276,100 41,290 3.3% 82 DEV CHRGS FOR SVCS 2,657,376 3,190,946 2,754,489 2,779,110 2,414,150 (364,960) -13.1% 83 FINES & FORFEITURES 881,764 784,947 781,483 755,290 962,910 207,620 27.5% 90 OTHER - REVENUE 3,370,990 4,014,234 10,790,663 11,249,880 9,230,000 (2,019,880) -18.0% 95 GN/LS-SALE OF ASSET 341,784 - - - - - 0.0% 98 TRANSFERS IN 10,344,639 14,281,368 2,137,286 24,423,610 12,663,810 (11,759,800) -48.1% Grand Total 91,267,560 102,173,734 87,465,444 122,946,210 117,290,080 (5,656,130) -4.6%

CITY OF PALMDALE
FY 2025 PROPOSED BUDGET
REVENUES-GENERAL FUND (Actuals through Q3 FY24)

Page 5 of 38 ends

Category 2022 Actual 2023 Actual
2024 YTD
Actual
2024
Projected
2025
Proposed $ Chg % Chg
10 SALARIES 23,032,221 29,319,718 26,980,587 30,949,860 33,988,460 3,038,600 9.8% 11 BENEFITS 9,996,939 11,606,647 12,064,280 14,320,140 16,095,810 1,775,670 12.4% 15 ORG DEVELOPMENT 521,485 547,800 584,103 940,410 1,089,300 148,890 15.8% 20 OPERATING EXP 12,773,055 20,659,367 26,055,060 37,106,530 29,230,120 (7,876,410) -21.2% 21 CONTRACT SERVICES 20,425,410 54,708,730 67,932,023 101,170,140 106,760,030 5,589,890 5.5% 22 SOFTWARE 1,714,893 1,222,547 2,051,297 2,814,500 2,941,860 127,360 4.5% 23 CAPITAL OUTLAY 265,216 614,608 350,528 616,270 607,060 (9,210) -1.5% 24 COUNTY CONTRACTS 29,610,842 30,468,171 27,491,926 34,067,570 35,730,060 1,662,490 4.9% 25 UTILITIES 6,595,602 6,970,353 5,987,946 8,634,670 8,828,880 194,210 2.2% 26 PROGRAM EXP 390,183 2,256,227 2,134,006 4,390,350 9,858,430 5,468,080 124.5% 30 INTER-GOV SHARING 50,646,105 61,704,794 59,495,693 52,044,210 61,402,480 9,358,270 18.0% 40 CAPITAL 20,379,998 27,598,709 37,941,971 105,011,010 208,424,990 103,413,980 98.5% 50 DEBT SERVICE 20,180,709 20,670,899 21,987,850 21,891,780 22,231,550 339,770 1.6% 59 TRANSFERS OUT 2,125,273 2,525,189 18,297 4,714,790 4,810,060 95,270 2.0% Grand Total 198,657,931 270,873,760 291,075,565 418,672,230 541,999,090 123,326,860 29.5%

CITY OF PALMDALE
FY 2025 PROPOSED BUDGET
EXPENDITURES-ALL FUNDS (Actuals through Q3 FY24, Excluding Transfers)

Page 6 of 38 ends

Category
2022
Actual
2023
Actual
2024 YTD
Actual
2024
Projected
2025
Proposed $ Chg % Chg
10 SALARIES 16,076,422 16,911,481 16,047,845 18,790,740 20,666,160 1,875,420 10.0% 11 BENEFITS 6,491,687 6,224,728 6,938,571 8,413,730 9,314,190 900,460 10.7% 15 ORG DEVELOPMENT 421,321 443,528 428,401 703,950 809,320 105,370 15.0% 20 OPERATING EXP 5,881,613 8,841,748 18,977,707 21,520,610 13,163,200 (8,357,410) -38.8% 21 CONTRACT SERVICES 10,006,471 13,729,796 11,950,034 17,608,810 21,915,620 4,306,810 24.5% 22 SOFTWARE 1,857 1,635 1,781 2,100 3,000 900 42.9% 23 CAPITAL OUTLAY 78,023 103,468 63,679 212,970 202,210 (10,760) -5.1% 24 COUNTY CONTRACTS 22,007,204 17,256,289 19,627,787 24,420,460 27,964,940 3,544,480 14.5% 25 UTILITIES 2,016,585 2,316,350 1,946,229 2,926,560 2,978,870 52,310 1.8% 40 CAPITAL 1,075,359 1,721,670 1,974,274 1,929,210 7,026,950 5,097,740 264.2% 50 DEBT SERVICE 2,289,380 2,312,865 2,277,802 2,315,830 2,291,600 (24,230) -1.0% 59 TRANSFERS OUT 9,522,750 13,472,978 655,666 27,728,270 17,196,200 (10,532,070) -38.0% Grand Total 75,868,671 83,336,535 80,889,776 126,573,240 123,532,260 (3,040,980) -2.4%

CITY OF PALMDALE
FY 2025 PROPOSED BUDGET
EXPENDITURES-GENERAL FUND (Actuals through Q3 FY24, Excluding Transfers)

Page 7 of 38 ends

Department/Division Category 2022 Actual 2023 Actual
2024 YTD
Actual
2024
Projected
2025
Proposed $ Chg % Chg

1. City Council
CITY COUNCIL SALARIES 130,890 151,617 230,973 265,730 198,380 (67,350) -25.3% BENEFITS 144,583 114,445 140,515 195,300 210,600 15,300 7.8% ORG DEVELOPMENT 30,449 29,175 17,665 42,200 53,000 10,800 25.6% OPERATING EXP 1,329 3,029 43,794 77,700 77,700 - 0.0% CAPITAL OUTLAY - - 243 1,000 1,000 - 0.0% UTILITIES 486 3,510 4,259 3,000 3,000 - 0.0% TRANSFERS OUT 44,590 54,450 - 78,170 81,180 3,010 3.9% CITY COUNCIL Total 352,326 356,226 437,449 663,100 624,860 (38,240) -5.8%

1. City Council Total 352,326 356,226 437,449 663,100 624,860 (38,240) -5.8%

2. City Attorney
CITY ATTORNEY SALARIES 1,149,293 245,915 72,076 72,100 300 (71,800) -99.6% BENEFITS 353,974 119,182 32,588 34,000 500 (33,500) -98.5% ORG DEVELOPMENT 27,976 22,784 12,055 18,100 8,000 (10,100) -55.8% OPERATING EXP 2,598 2,652 1,951 4,000 4,000 - 0.0% CONTRACT SERVICES 889,223 1,796,160 1,376,151 1,976,500 1,931,500 (45,000) -2.3% CAPITAL OUTLAY - - - 1,000 1,000 - 0.0% UTILITIES 1,364 1,027 734 1,000 - (1,000) -100.0% TRANSFERS OUT 53,630 65,359 - 93,800 97,430 3,630 3.9% CITY ATTORNEY Total 2,478,058 2,253,078 1,495,554 2,200,500 2,042,730 (157,770) -7.2%

2. City Attorney Total 2,478,058 2,253,078 1,495,554 2,200,500 2,042,730 (157,770) -7.2%

3. City Manager Department
CITY CLERK SALARIES 424,403 563,624 559,979 569,250 421,750 (147,500) -25.9% BENEFITS 181,894 223,629 228,641 232,900 202,400 (30,500) -13.1% ORG DEVELOPMENT 15,610 17,093 15,939 14,910 19,450 4,540 30.4% OPERATING EXP 7,457 13,324 10,794 16,000 13,360 (2,640) -16.5% CONTRACT SERVICES 284,323 271,576 53,121 71,050 240,200 169,150 238.1% CAPITAL OUTLAY 795 - 1,057 1,500 1,500 - 0.0% UTILITIES - 491 456 500 500 - 0.0% TRANSFERS OUT 98,230 119,830 - 171,970 178,620 6,650 3.9% CITY CLERK Total 1,012,711 1,209,566 869,988 1,078,080 1,077,780 (300) 0.0% CITY MANAGER SALARIES 1,312,532 1,090,338 1,072,775 1,306,300 1,474,500 168,200 12.9% BENEFITS 435,581 411,168 466,338 583,140 724,440 141,300 24.2% ORG DEVELOPMENT 71,185 34,661 57,554 60,300 134,940 74,640 123.8% OPERATING EXP 336,293 1,323,327 11,609 37,100 90,100 53,000 142.9% CONTRACT SERVICES 413 - 9,495 138,000 256,000 118,000 85.5% CAPITAL OUTLAY 1,258 3,978 1,379 5,000 5,000 - 0.0% UTILITIES 2,178 1,202 1,633 2,000 2,060 60 3.0% TRANSFERS OUT 74,300 68,282 - 100,650 104,650 4,000 4.0% CITY MANAGER Total 2,233,739 2,932,958 1,620,784 2,232,490 2,791,690 559,200 25.0% COMMUNICATIONS SALARIES 553,056 500,989 387,488 406,100 144,100 (262,000) -64.5% BENEFITS 272,409 237,230 138,060 151,280 69,780 (81,500) -53.9% ORG DEVELOPMENT 4,129 13,606 7,805 11,100 5,800 (5,300) -47.7% OPERATING EXP 1,646 4,726 1,129 5,000 3,000 (2,000) -40.0% CONTRACT SERVICES 353,585 312,768 710,449 1,338,000 1,752,000 414,000 30.9% CAPITAL OUTLAY 13,371 - - 5,000 2,000 (3,000) -60.0% UTILITIES 1,869 2,252 1,000 950 600 (350) -36.8% TRANSFERS OUT 53,630 65,359 34 93,800 97,430 3,630 3.9% COMMUNICATIONS Total 1,253,694 1,136,929 1,245,964 2,011,230 2,074,710 63,480 3.2% LEGISLATIVE AFFAIRS SALARIES 164,880 466,601 147,397 171,500 120,000 (51,500) -30.0% BENEFITS 75,492 122,098 29,364 41,900 63,800 21,900 52.3% ORG DEVELOPMENT 100 10,375 6,835 7,790 9,600 1,810 23.2% OPERATING EXP - 752 - - - - 0.0% CONTRACT SERVICES 152,325 346,300 160,000 277,200 317,000 39,800 14.4% UTILITIES - - - 780 780 - 0.0% LEGISLATIVE AFFAIRS Total 392,798 946,125 343,597 499,170 511,180 12,010 2.4% RECORDS MANAGEMENT SALARIES 1,208 70,356 55,125 72,910 73,030 120 0.2% BENEFITS 23 18,626 6,169 6,100 47,020 40,920 670.8% ORG DEVELOPMENT 200 - - - 1,500 1,500 0.0% OPERATING EXP 2,639 2,435 1,649 6,350 8,700 2,350 37.0% CONTRACT SERVICES 8,706 15,764 12,296 12,550 8,850 (3,700) -29.5% CAPITAL OUTLAY - - - 1,000 1,000 - 0.0% UTILITIES 7,956 12,093 9,823 14,000 14,000 - 0.0% RECORDS MANAGEMENT Total 20,732 119,274 85,063 112,910 154,100 41,190 36.5%

3. City Manager Department Total 4,913,674 6,344,853 4,165,396 5,933,880 6,609,460 675,580 11.4%

4. Operations Department
ASSESSMENT DIST / CFD CONTRACT SERVICES 696,784 747,524 876,311 1,087,500 1,122,040 34,540 3.2% DEBT SERVICE 2,457,545 2,354,682 1,871,082 2,361,700 2,356,950 (4,750) -0.2% TRANSFERS OUT 120,900 122,700 - 214,900 230,610 15,710 7.3% ASSESSMENT DIST / CFD Total 3,275,229 3,224,906 2,747,394 3,664,100 3,709,600 45,500 1.2%

CITY OF PALMDALE
FY 2025 PROPOSED BUDGET
EXPENDITURES-ALL FUNDS-BY DEPARTMENT/DIVISION (Actuals through Q3 FY24)

Page 8 of 38 ends

Palmdale City CouncilJune 26, 2024

Palmdale City Council
June 26, 2024