Palmdale City Council
March 3, 2026

DEVIATIONS and/or EXCEPTIONS FORM
Exhibit H
[ ] Specifications and/or Requirements
[X ] Contract for Services Provisions(No exceptions and/or deviations to insurance requirements allowed) All deviations and/or exceptions to the requirements of this solicitation must be noted below. The City will consider any deviations and/or exceptions indicated in its award decisions. The City reserves the right to accept or reject any and all responses based on any deviation and/or exception indicated on this form. Respondents are cautioned that by taking any exception th ey may be materially de viating from the RFP. Please do not attach a company letterhead in lieu of any entry on the section below. In the absence of any entry on the section below, the bidder assures the City of their full compliance with the specification and conditions as listed in this solicitation. The page number, paragraph, and item number should be referenced when deviating from the specification and must be included.

The City reserves the right to reject any or all cost proposals as a result of this RFP and to waive any informality or irregularity in any bid proposal received and to be the sole judge of the merits of the respective cost proposals received, and to accept or further negoti ate cost, terms, or conditions of any cost proposal determined by the City to be in the best interest of the City even though not the lowest cost proposal. This form may be duplicated if additional pages are needed.

Reference No. Description
Section 5.1 – Records.

Our standard retention period is two years.

Section 5.2 Property of CITY
Request striking this language and replacing with our standard Intellectual Property language as outlined in our EULA and included below. We do not anticipate generating work product specific to the City, but to the extent we do, we are open to licensing it to the City. “Deliverables. All Intellectual Property Rights in and to the Deliverables except for any Confidential Information of CITY shall be owned by CONTRACTOR. CONTRACTOR hereby grants CITY a license to use all Intellectual Property Rights in the Deliverables free of additional charge and on a non-exclusive, worldwide, non-transferable, non-sublicensable, fully paid-up, royalty-free and perpetual basis to the extent necessary to enable CITY to make reasonable use of the Deliverables and the Professional Services.

SAAS IP and Documentation. CITY acknowledges that, as between CITY and CONTRACTOR, CONTRACTOR owns all right, title, and interest, including all Intellectual Property Rights, in and to the SAAS IP and Documentation and, with respect to Third-Party Products, the applicable third-party providers own all right, title, and interest, including all Intellectual Property Rights, in and to the Third-Party Products.” Section 9. Indemnification
Request striking existing language and replacing with the below. We are open to negotiating a broader indemnity for negligence and violation of law, but this must be limited to third party claims. “CONTRACTOR shall indemnify, defend, and hold harmless CITY and its agents, officers, directors and employees (“CITY Parties”) City of Palmdale RFP No. 26-001-1500
Budget Management and Publishing
Software

from and against any and all losses, damages, liabilities, costs, including reasonable attorneys’ fees (”Losses”) incurred by CITY Parties resulting from any third-party claim, suit, action or proceeding (”Third Party Claim”) that the SaaS, Software or Hardware, or any use of the SaaS, Software or Hardware in accordance with this Agreement, infringes or misappropriates such third party’s intellectual property rights or for any Third Party Claim based on CONTRACTOR’s gross negligence or willful misconduct.” Section 11. Termination Without Cause
We are happy to offer a 30-day termination for convenience. We provide long-term pricing and amortize the cost of the software along with support and maintenance over the term of the contract. If there is a term for convenience, we need to recover the software license cost. Please see proposed revised language. “City may terminate this Agreement without cause by giving thirty (30) days advance written notice to CONTRACTOR of its election to terminate this Agreement pursuant to this provision. In the event of such termination, City agrees to pay a “SaaS Recovery Amount” equivalent to 50% of the subscription fees for the remainder of the initial term of the Order Form.”
Section 12. Termination For Cause
Euna requests mutual termination for cause. Euna will not agree to any refund language or to incur any costs as a result of City hiring another Contractor, if City terminates the Agreement.

Section 14. Ownership of Product
As stated above, we do not anticipate generating work product specific to the City, but to the extent we do, we are open to licensing it to the City. “Deliverables. All Intellectual Property Rights in and to the Deliverables except for any Confidential Information of CITY shall be owned by CONTRACTOR. CONTRACTOR hereby grants CITY a license to use all Intellectual Property Rights in the Deliverables free of additional charge and on a non- exclusive, worldwide, non-transferable, non-sublicensable, fully paid-up, royalty-free and perpetual basis to the extent necessary to enable CITY to make reasonable use of the Deliverables and the Professional Services.

SAAS IP and Documentation. CITY acknowledges that, as between CITY and CONTRACTOR, CONTRACTOR owns all right, title, and interest, including all Intellectual Property Rights, in and to the SAAS IP and Documentation and, with respect to Third-Party Products, the applicable third-party providers own all right, title, and interest, including all Intellectual Property Rights, in and to the Third-Party Products.” Section 15. Assignment
We are owned by private equity based in the USA. We may need to assign due to a change of control during an asset sale. We could provide notice, but should not need consent so long as the change of control involves another similarly situated USA legal entity. Euna requests striking the existing language and replacing with the following: “Neither Party shall assign, transfer, delegate or subcontract any of its rights or delegate any of its obligations under this Agreement without the prior written consent of the other Party. Any purported assignment or delegation in violation of this Section shall be null and void. No assignment or delegation shall relieve CITY of any of its obligations under this Agreement. Notwithstanding the foregoing, CONTRACTOR may assign this Agreement and any of its rights or delegate any of its obligations to any affiliate, subsidiary, or to any person acquiring all or substantially all of CONTRACTOR’s assets without CITY’s consent.” Section 21. Entire Agreement and Amendments
Since this Agreement will cover software-as-a-service, we will need to include the EULA as an exhibit to the City of Palmdale RFP No. 26-001-1500
Budget Management and Publishing
Software

Agreement so that the license terms are included. It is available online at: https://eunasolutions.com/eula/ and a word version has been provided in our submission.

Section 22. Attorney’s Fees
Euna rejects Attorney’s Fees language and requests intentional omission of Section 22.

Euna Solutions, Inc.

Company Name
Andrew Stolz
Printed Name and Title
Authorized Signature

City Council Staff Report

DATE: MARCH 3, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: OPERATIONS DEPARTMENT

INFORMATION TECHNOLOGY DIVISION

DISTRICT: ALL

SUBJECT: APPROVE AGREEMENT AND REQUISITION WITH CASHEL

CORPORATION DBA INTEGRATED MEDIA SYSTEMS (IMS) FOR

COUNCIL CHAMBERS BROADCAST AND AUDIOVISUAL SYSTEM

UPGRADE PROJECT FOR A COMBINED NOT TO EXCEED
AMOUNT OF $ 487,570 (AGREEMENT AND CONTINGENCY
TOTALING $260,894 AND REQUISITION TOTALING $226,675) FOR

A TERM OF ONE YEAR

RECOMMENDATION

Staff recommend that the City Council:

1. Approve Agreement No. A -9731 with Cashel Corporation dba IMS for Council Chambers broadcast and audiovisual system upgrade project for a total not to exceed amount of $260,894, which includes a contract amount of $226,864, plus a 15% contingency amount of $34,030 for a term of one year;

2. Authorize the Interim City Manager or designee to execute Agreement No. A - 9731 with Cashel Corporations dba IMS, including minimal and/or non - substantial changes;

3. Authorize the Interim City Manager or designee to approve contract amendments for additional or changed scope of work up to the 15% contingency amount approved by the Council;

4. Approve Requisition No. 260913 with Cashel Corporation, dba IMS, for broadcast and audiovisual equipment in the amount of $226,675; and,

5. Authorize the Interim City Manager or designee to approve Requisition No. 260913 and the resulting purchase order with Cashel Corporation dba IMS, including minimal and/or non-substantial changes.

Report to Mayor and City Council
Re: Approve Agrmt A-9731 and Requisition No. 260913 with Cashel Corp. dba IMS March 3, 2026

BACKGROUND
The Council Chamber is the City’s main location for City Council meetings , as well as other public meetings and hearings. Council meetings must be reliably broadcast and streamed to ensure public access and transparency.

Recent State legislation, Senate Bill 707 (SB 707), expanded requirements for public meeting access and remote participation. The law strengthens Brown Act requirements by mandating hybrid participation, high -definition vide o, real -time streaming, closed captioning, and ADA-compliant accessibility.

The current Council Chamber broadcast and audiovisual system was installed in 2018. It now relies on aging equipment, some of which has been discontinued by manufacturers.

Replacement parts and software support are becoming harder to obtain, increasing the risk of system failures or service interruptions. The system was not designed to fully support integrated captioning, multi -platform streaming backups, digital signage, or modern AV-over-IP technology. It also lacks the flexibility, scalability, and redundancy needed to meet current and future operational and legal requirements.

To meet these legal requirements and reduce compliance risks, the City must maintain a system that can:
 Provide stable live streaming and recording with backup systems  Support both in-person and remote public comments
 Include real-time closed captioning and accessibility features  Deliver high-quality video and clear audio for all participants  Operate reliably to prevent disruptions that could limit public access

DISCUSSION
The proposed project will upgrade the City Council Chamber’s audio and video system.

This project will replace that equipment with a modern, reliable system that improves video quality, enhances sound clarity, adds real-time closed captioning, and strengthens live streaming reliability. These improvements will better support both in -person and remote participation, ensure accessibility for community members who rely on ADA accommodations, and help the City continue meeting state public access requirements.

IMS originally designed and installed the existing system and has detailed knowledge of its construction and programming. This familiarity will allow the upgrade to be completed more efficiently and with less risk of service interruptions during Council meetings.

The upgraded system will provide better video quality, clearer sound for people in the room and online, real -time closed captioning, and more reliable streaming with backup protection. It will also make the system easier for staff to operate. These improvements will support both in-person and remote public participation, ensure ADA accessibility, and reduce service interruptions caused by equipment failure. Overall, the projec t helps the Report to Mayor and City Council
Re: Approve Agrmt A-9731 and Requisition No. 260913 with Cashel Corp. dba IMS March 3, 2026

City continue to meet Brown Act requirements, including the increased public access standards under SB 707.

Because this project is highly specialized and IMS is already familiar with the current system, staff used the City’s “Best Interest” purchasing rule under the Palmdale Municipal Code. This rule allows the City to skip a formal bidding process when it serves the City’s best interest. Staff determined that using IMS lowers project risk, prevents delays that could happen if a new vendor had to learn and redesign the system, and ensures a smooth transition without disrupting public meetings.

For these reasons, staff recommend that the City Council approve the agreement with Cashel Corporation dba IMS.

FISCAL IMPACT

$487,570; Funds are budgeted and available in FY 2025-26 using Public, Educational, and Governmental Access (PEG) funds.

STRATEGIC PLAN

Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

A. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.

C. Involve and expand engagement to enhance public oversight and transparency.

Prepared by:

Janelle Samson, Director of Operations
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Salvador Mendez, Interim City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Agrmt No. A-9731 with Cashel Corporation dba IMS
Atch. Cashel Corporation dba IMS Proposal
Req. No. 260913 with Cashel Corporation dba IMS

AGREEMENT NO. A-9731

CONTRACT FOR SERVICES

BETWEEN THE CITY OF PALMDALE AND CASHEL CORPORATION DBA

INTEGRATED MEDIA SYSTEMS

This CONTRACT for services (“Contract” herein) is made and entered into by and between the City of Palmdale, a public body corporate and politic, (hereinafter called “CITY”), and CASHEL CORPORATION DBA INTEGRATED MEDIA SYSTEMS, a California Corporation, (hereinafter called “CONTRACTOR”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, CONTRACTOR represents that CONTRACTOR has the expertise and is qualified to perform the services described in this Contract.

NOW THEREFORE, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1 CITY PROJECT MANAGER
To provide the services required by this Contract, CONTRACTOR shall act under the authority and approval of Operations Director/designee, who shall oversee this Contract, the work performed by CONTRACTOR, assist CONTRACTOR with any necessary information, audit billings, and approve payments. The CONTRACTOR shall channel all contacts and requests through the City project manager. 2 DESCRIPTION OF WORK

2.1 CONTRACTOR shall provide the following services in a manner satisfactory to CITY:

CONTRACTOR shall provide professional audiovisual engineering, programming, project management, installation, integration, testing, training, documentation, and related services for the City Council Chamber Broadcast and Communications Systems Infrastructure Upgrade (Phase II), as described in the Integrated Media Systems Professional Services Proposal Ver. 1.4 dated February 20, 2026, attached hereto as Attachment #1 and incorporated herein by reference.

2.2 CONTRACTOR shall have no claim for compensation for any services or work, which has not been authorized by CITY’s Authorization to Proceed.

2.3 CONTRACTOR shall not accept any change of scope, or change in contract provisions, to this Contract unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.
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2.4 CONTRACTOR shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the CONTRACTOR as applicable to this contract.

2.5 All work supplied under this Contract shall be fully guaranteed by CONTRACTOR for a minimum period of 365 days from the date of acceptance by CITY. Any defects of design, workmanship, or materials that would result in non- compliance with the Contract specifications shall be fully corrected by CONTRACTOR (including parts and labor) without cost to CITY. The written warranty shall be included with the delivered products to the using Department.

2.6 CITY shall provide to CONTRACTOR, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work.

2.7 At all times during the term Contract, CONTRACTOR shall possess and maintain all required Federal, State, and local licenses and permits. CONTRACTOR shall possess a valid and current 525266 Contractor’s License with the Contractor's State License Board (CSLB) and City of Palmdale Business License to perform the required work.

CONTRACTOR's CSLB license number is 525266 CASHEL CORPORATION dba INTEGRATED MEDIA SYSTEMS. CONTRACTOR's DIR registration number is 1000028491. CONTRACTOR's Business License number is 47204. CONTRACTOR hereby certifies that it holds the required license(s).

2.8 This Contract calls for work to be performed constituting public works. All labor is to be paid at prevailing wage rates. CONTRACTOR to determine proper wage classification. CONTRACTOR and all subcontractors must be registered with the State of California Department of Industrial Relations (DIR) as a public works contractor for the duration of the agreement and is responsible for any and all registration and/or renewal fees. CITY may request certified payroll records for any work performed under the term of the agreement. CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set for in Exhibit A.

2.9 CONTRACTOR shall comply with the requirements of Section 1776 of the Labor Code, of the State of California. Failure of the CONTRACTOR to comply with the Labor Code requirements to pay prevailing wages and to maintain certified payroll records may result in withholding from progress payments amounts for unpaid wages and penalties as authorized by the Labor Code. CONTRACTOR shall submit certified payroll records (CPRs) to the Labor Commissioner using DIR's electronic certified payroll reporting system if project exceeds $25,000 for new construction, alteration, installation, demolition, or repair or $15,000 for maintenance. If project is applicable, 2-13Concord - Document ID: 032XFTroJoonRoWmsy0ahQ
525266
CITY shall verify CONTRACTOR's eCPRs are submitted before processing invoices for payment.

2.10 Unless otherwise expressly provided in the bid documents, if any individual project performed under this agreement exceeds $25,000, CONTRACTOR shall provide CITY with a performance and payment bond each in the full amount of the individual project. Such bonds are required by the CITY before work is to be performed on the specified project. If bonds are required, CONTRACTOR shall submit all bonds electronically through Surety2000.

3 CONTRACTOR’S KEY PERSONNEL

3.1 Key Staff. CITY reserves the right to review and approve CONTRACTOR’S staff including all subcontractors to be assigned to any project by CONTRACTOR during the term of this Contract.

This Contract has been awarded to CONTRACTOR based partially on the key personnel proposed to perform the services required herein. CONTRACTOR shall not change nor substitute any of these key staff for work on this Contract without prior written approval by CITY.

CONTRACTOR’s Team and Key Personnel are as follows:

TBD
This Services Contract has been awarded to CONTRACTOR based on its representation that those personnel and subcontractors submitted as part of its bid and listed above will perform the portions of the work listed above.

CONTRACTOR shall not deviate nor substitute any of these team members without prior written approval by CITY.

3.2 Subcontractors. During the performance of the Agreement, CONTRACTOR may engage such additional SUBCONTRACTORS as may be required for the timely completion of this Agreement. In the event of subcontracting, the sole responsibility for fulfillment of all terms and conditions of this Agreement rests with CONTRACTOR.

CONTRACTOR shall not enter into any Subcontract under this Contract for the performance of this Contract without the advance written approval of CITY. The subcontract shall incorporate by reference the terms and conditions of this Contract.

3.3 Direct Responsibility. All services required under this Contract shall be performed by CONTRACTOR, or under CONTRACTOR’s direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

3.3.1 CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this 3-13Concord - Document ID: 032XFTroJoonRoWmsy0ahQ
Contract, and compliance with all reasonable performance standards established by CITY.

3.3.2 CONTRACTOR shall be responsible for payment of all CONTRACTOR’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

3.3.3 CONTRACTOR shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONTRACTOR’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
4 CONTRACT TERM

The term of this Contract is ONE (1) YEAR, commencing on the effective date, with CITY reserving the option to extend the agreement for N/A additional terms of one year each.

5 ACCEPTANCE AND DOCUMENTATION
Each task shall be reviewed and approved by the Contract Project Manager to determine acceptable completion.

5.1 Records. The CONTRACTOR shall retain and shall contractually require each SUBCONTRACTOR to retain all data and other “records” relating to the acquisition and performance of the Contract for a period of five years after the completion of the Contract.

5.2 Property of CITY. All materials, including reports, computer programs and other deliverables, supplied or created under this Contract are the sole property of CITY. CONTRACTOR is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. CONTRACTOR shall not use or release these materials without the prior written consent of CITY.

5.3 Products. All equipment, materials, parts, and other components incorporated in the work or services performed pursuant to this Contract shall be new, or the latest model and of the most suitable grade for the purpose intended. All work shall be performed in a skilled and workmanlike manner. 6 PRICE
CITY shall pay to CONTRACTOR an amount not to exceed Two Hundred Twenty-Six Thousand Eight Hundred Sixty-Four dollars ($226864) for the completion of all the work and services described in Section 2, which sum shall include all costs or expenses incurred by CONTRACTOR, payable as follows:
4-13Concord - Document ID: 032XFTroJoonRoWmsy0ahQ
Lump sum compensation in an amount not to exceed $226,864, payable based on monthly progress invoices reflecting the percentage of completion of the work described in Section 2 and Attachment No. 1.

6.1 An application for payment form must be submitted to CITY which shall include the following: a clear, detailed invoice reflecting work being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within a project; any/all backup documentation supporting the above items. Work schedule updates must also be included with the payment requests.

6.2 CONTRACTOR shall maintain adequate records and shall permit inspection and audit by CITY of CONTRACTOR’s charges under this Contract. CONTRACTOR shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONTRACTOR for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONTRACTOR shall retain its records for the time required by such laws.

6.3 Payment. A separate invoice shall be issued for each shipment of material or service performed, and no payment will be issued prior to receipt of material and/or completion of specified services and receipt of a correct invoice. 7 TAXES

7.1 CONTRACTOR shall pay all sales, consumer, use, and other similar taxes required to be paid by CONTRACTOR in accordance with state and local laws.

7.2 CONTRACTOR is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONTRACTOR or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

7.3 CONTRACTOR shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.

7.4 When equipment, materials or supplies generally taxable to CONTRACTOR are eligible for a tax exemption due to the nature of the work, CONTRACTOR shall assist the City in applying for and obtaining such tax credits and exemptions, which shall be paid or credited to the City.
8 PATENT FEES AND ROYALTIES
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CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, program, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, program, product or device is specified in the contract documents for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents.

CONTRACTOR shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, program, product or device not specified in the contract documents, and shall defend all such claims in connection with any alleged infringement of such rights. 9 INDEMNIFICATION
To the fullest extent permitted by law, CONTRACTOR and any subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONTRACTOR, or its subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONTRACTOR and, as applicable, any subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONTRACTOR shall ensure that the contract of any subcontractor working under this agreement contain an indemnity agreement, requiring the subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONTRACTOR shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
10 INSURANCE

10.1 CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California. 6-13Concord - Document ID: 032XFTroJoonRoWmsy0ahQ
Proof of Insurance, as identified in Section 10.8, must be reviewed and accepted by the City Attorney.

10.1.1 Workers’ Compensation and Employer’s Liability
− Workers’ Compensation -- coverage as required by the State of California − Employer’s Liability
$1,000,000 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

10.1.2 Commercial General Liability
− $2,000,000.00 limit on a per occurrence basis
− $4,000,000.00 general aggregate limit

10.1.3 Commercial Automobile Liability
− $1,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

10.1.4 Professional Liability (Errors & Omissions)*
- $2,000,000.00 on a per occurrence basis

10.1.5 Cyber Liability Insurance*
- $2,000,000 limit on a per occurrence basis

10.2 All of CONTRACTOR’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty (30) calendar days prior to termination, cancellation, or reduction of coverage in the policy.

10.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, as respects liability arising out of the performance of any work under the Contract.

Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificates shall state: “The City of Palmdale, Successor Agency to the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured”.

B.
“Severability of Interest” Clause.

10.4 Promptly upon execution of this Contract, and prior to commencement of any work, CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insured. Within five (5) days of 7-13Concord - Document ID: 032XFTroJoonRoWmsy0ahQ
written request from CITY, CONTRACTOR shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

10.5 The requirements as to the types and limits of insurance to be maintained by CONTRACTOR are not intended to and shall not in any manner limit or qualify CONTRACTOR’s liabilities and obligations under this Contract.

10.6 Any policy or policies of insurance that CONTRACTOR elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

10.7 All insurance coverage must be maintained throughout the duration of this Contract.

10.8 Acceptable Proof of Insurance:

10.8.1 ACORD Certificate of Insurance listing all coverage, limits, deductibles and insured; and endorsements for all applicable coverage if agent has authority to issue it; or additional insured Form CG20100704 and CG20370704 or equivalent must be provided for general liability coverage. Additional insured form CA0001 must be provided for automobile liability coverage.

10.8.2 Binders of insurance for all coverage. Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements and a corresponding Certificate of Insurance listing all insurers and coverage must be submitted to the City Attorney.

10.8.3 *When professional (E&O) liability coverage and/or Cyber liability is provided on a “claims made basis”, CONSULTANT will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT, or its officers, employees, or agents during the time this Agreement was in effect.

10.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONTRACTOR fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

10.10 CONTRACTOR shall require any and all subcontractors working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONTRACTOR shall be subject to all other insurance requirements that are stated herein.

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Any deviation in this requirement will be CONTRACTOR's sole risk. CONTRACTOR's insurance requirements in Section 10 will not be impacted and/or limited by such deviation.

11 TERMINATION WITHOUT CAUSE
City reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONTRACTOR shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and subcontractors to cease such work. CONTRACTOR shall also surrender to CITY all finished or unfinished documents, processes, programs and other supplies and materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONTRACTOR shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
12 TERMINATION FOR CAUSE
If CITY determines that CONTRACTOR has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, CITY shall give written notice to CONTRACTOR specifying all defaults to be remedied within thirty (30) days.

Such notice shall set forth the basis for CITY’s dissatisfaction and suggest corrective measures. If, after thirty days, CONTRACTOR has failed to implement appropriate corrective measures, CITY may elect to terminate this Contract in whole or in part.

12.1 In the event CITY terminates this Contract, in whole or in part, for cause, CITY may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

12.2 CONTRACTOR shall provide all finished or unfinished documents, data, studies, software, drawings, programs, processes, maps, photographs, reports, etc., prepared by CONTRACTOR within fifteen (15) working days after notice of termination. Upon such termination, CONTRACTOR shall be paid an amount equal to the value of the services provided and work performed as of the date of termination, taking into consideration the costs associated with hiring another CONTRACTOR to complete the services. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses. The above is in addition to any other remedies available by law or equity to CITY.

12.3 If, after notice of termination of the Contract under the provisions of this Section 12, it is determined, for any reason, that CONTRACTOR was not in default, 9-13Concord - Document ID: 032XFTroJoonRoWmsy0ahQ
or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 11. 13 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONTRACTOR arising out of or relating to this Contract or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 14 OWNERSHIP OF PRODUCT
All product, data, documents, programs and software including, but not limited to, research, field notes, investigations, analysis, studies, processes, software, instructions for use and other manuals, whether complete or incomplete, which are prepared or produced in the performance of this Contract are to be, and remain the property of CITY and shall be delivered to or left with CITY upon the completion or termination of this Agreement. CONTRACTOR shall furnish CITY, upon its request, originals and reproducible and electronic copies of product, data reports, studies and of all other documents listed above. Electronic copies shall be provided in an unprotected format which allows CITY to copy, reproduce and makes changes as CITY deems necessary.
15 DELEGATION AND ASSIGNMENT

15.1 CONTRACTOR shall not delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONTRACTOR from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval.

15.2 Any assignment, delegation or subcontract shall be made in the name of CONTRACTOR and shall not bind or purport to bind CITY and shall not release CONTRACTOR from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONTRACTOR under this Contract.
16 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

16.1 In performance of this Contract, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status.

CONTRACTOR will take affirmative action to ensure that applicants are employed, 10-13Concord - Document ID: 032XFTroJoonRoWmsy0ahQ
and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status . Affirmative action relating to employment shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
17 FINANCIAL INTEREST CERTIFICATION

17.1 CONTRACTOR warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONTRACTOR’s firm.

17.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
18 CONFLICT OF INTEREST

18.1 CONTRACTOR stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONTRACTOR to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

18.2 CONTRACTOR shall not employ any City official or employee to perform any work required pursuant to this Contract.

18.3 To the extent required by the City Manager or his designee, CONTRACTOR shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
19 COMPLIANCE WITH LAW

19.1 CONTRACTOR shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONTRACTOR uses any subcontractors to complete 11-13Concord - Document ID: 032XFTroJoonRoWmsy0ahQ
this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONTRACTOR.

19.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles.

19.3 If applicable, CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set forth in Exhibit “A” attached hereto and incorporated herein by reference, as well as the execution of a Worker’s Compensation Certificate attached hereto as Exhibit “B” and incorporated herein by reference.

20 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
21 ENTIRE AGREEMENT AND AMENDMENTS

21.1 This Contract is the complete Agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

21.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONTRACTOR hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

21.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 12-13Concord - Document ID: 032XFTroJoonRoWmsy0ahQ
22 ATTORNEY’S FEES

If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: CASHEL CORPORATION DBA
INTEGRATED MEDIA SYSTEMS:

Salvador Mendez
Interim City Manager

Brad Caldwell
President/CEO

ADDRESS FOR NOTICE:

CITY OF PALMDALE
38300 Sierra Hwy.

Palmdale, CA 93550

ADDRESS FOR NOTICE:

CASHEL CORPORATION DBA

INTEGRATED MEDIA SYSTEMS
200 McCormick Ave.

Costa Mesa, CA 92626
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Rochelle Scott
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
□Attached notarized bond(s), Worker's Compensation Certificate, and Guaranty 13-13Concord - Document ID: 032XFTroJoonRoWmsy0ahQ
Record of Signing
Signed with https://www.concord.app/
For
Name
Title
City of Palmdale
Janelle Samson
Signed on Feb 23, 2026 4:23 PM PST
Secured by Concord™
DocumentID: 032XFTroJoonRoWmsy0ahQ
SigningID: 032XFTrZzNvhGPRRAwICrU
UTC Signing time: 2026-02-24 00:23:18 UTC
IP Address: 206.171.111.149
Email: [email protected]
For
Name
Title
Cashel Corporation dba Integrated Media...

Brad Caldwell
President
Signed on Feb 24, 2026 8:05 AM PST
Secured by Concord™
DocumentID: 032XFTroJoonRoWmsy0ahQ
SigningID: 032XcavTBcLfehlrZe0BYE
UTC Signing time: 2026-02-24 16:05:09 UTC
IP Address: 24.43.48.114
Email: [email protected]
_____________________________
Headquarters
200 McCormick Ave. Costa Mesa, CA. 92626
(714) 579-4100  www.imsav.com

Proposal

TO

City of Palmdale, CA

for

BROADCAST AND COMMUNICATION SYSTEMS

PROFESSIONAL SERVICES

Ver. 1.4

February 20, 2026

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

EXECUTIVE SUMMARY

February 20, 2026

To: City of Palmdale
Attn: Stuart Thompson

Re: City Council Chamber Broadcast and Audiovisual System Infrastructure Upgrade

Cashel Corporation dba Integrated Media Systems (IMS or AV Consultant/Contractor) is pleased to provide the following revised professional services proposal to the City of Palmdale (City or Client) to support the associated equipment proposal to upgrade the existing broadcast equipment and functionality and audiovisual systems infrastructure supporting the City Council Chamber, Broadcast and EOC/Training Room applications .

This revised proposal is the outcome of IMS’ work under Phase I of the Agreement No. A -9456 Contract for Services Between the C ity of Palmdale and Cashel Corporation DBA Integrated Media Systems for evaluation , modification and upgrade the capabilities of the Council Chamber Broadcast systems and the supporting audiovisual system infrastructure to ensure the systems are utilizing current and supportable technology, while maintaining high reliab ility and user friendly operation , will support long -term high -performance use without technical obsolescence and are capable of adaptation to future functionality.

The City has significant experience with IMS’ design, integration, installation and support services in that the City has entrusted IMS as its partner to provide the same responsibilities requested in this RFP for the City’s existing facilities. IMS perfo rmed the design, equipment supply and integration of the current Chamber and Broadcast audio, video, control and lighting systems in 2018. IMS has also designed, engineered and implemented several changes and modifications requested by the City to the sys tems to accommodate and support additional functionality and communications capabilities. Additionally, we have provided remote system monitoring, preventive maintenance, phone support and onsite technical support for these systems.

As IMS has demonstrated to the City, we are a proven integration company utilizing the best design, construction and management techniques and the most highly reliable and serviceable equipment available. IMS is intimately familiar with every aspect of system design as it applies to Council Chambers and broadcast application for municipal communications and has a 38+ year documented performance history and track record of delivering similar municipal government projects.

The IMS personnel to be assigned to perform this project have worked with the City providing design, engineering, project management, integration and support of the City’s existing systems since the beginning of our partnership in 2018.

IMS is an authorized dealer or distributor for more than 400 manufacturers of audio, video, control, networking, lighting and peripheral AV products. We select and utilize only the most reliable, highest performance and fully supportable products availabl e.

The solution identified herein includes replacement of the existing early generation, fixed configuration systems with state -of-the-art video -over-IP (VOIP) and NDI network based fully digital AV distribution and control systems providing the greatest degr ee of reliability, performance, flexibility and future -proofing of the facility.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

Thank you for selecting Integrated Media Systems as the City’s audiovisual partner. All of us at IMS look forward to continuing to work with you to build and support the best solution possible.

Sincerely,

Brad Caldwell
President and CEO

Cashel Corporation dba Integrated Media Systems
200 McCormick Avenue, Costa Mesa, CA 92626
Office: (714) 579-4100 x202 | Mobile: (714) 396 -4495 | Email: [email protected]

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

PHASE II - IMPLEMENTATION

The following information is provided to indicate the scope of work to be provided during the implementation phase of the project.

SCOPE OF WORK

The AV Consultant/Contractor will de-install existing components in the Council Chamber, control room and EOC/Training Room which are no longer to be used and will integrate new equipment, custom components, installation materials provided by the AV Consultant/Contractor and City Furnished Equipment and cabling (CFE) with those existing devices to remain and be reused to create complete, turnkey audiovisual systems performing all the services and functions as described within this specification.

Per the City’s instruction, the previously installed Council Chamber, broadcast and control room connectivity to the Administration Conference Room, Closed Session Room and Chimbole Cultural Center is to be abandoned and these areas are no longer to be interfaced to the Council Chamber, broadcast and control room systems. The EOC/Training Room integration to the Council Chamber and broadcast systems will remain with equivalent functionality to the existing system.

The AV Consultant/Contractor will provide the following services to the City, as required.

Specifically, the scope of work will include, but is not limited to:

• AV and Broadcast System Detailed Engineering
• Provided and CFE Equipment Coordination and Supply
• CFE cabling specification and documentation
• Project Management
• Construction and Systems Coordination
• System Production
• Control System Modification and Reprogramming
• Factory Acceptance Testing
• Systems Installation
• Site Acceptance Testing
• Final Testing and Systems Performance Verification
• Substantial Completion
• User Training
• Documentation Submittals
• Systems Acceptance
• Initial Meeting Support
• Ongoing Preventive Maintenance, Service and Warranty Support • Remote Monitoring and System Management

AV and Broadcast System Detailed Engineering

• Detailed engineering of final systems configuration – AV Consultant/Contractor will perform final AV systems engineering to meet the functional criteria identified.

• Confirm the accuracy of the system designs – The AV Consultant/Contractor will identify all items necessary to ensure that the installed systems meet the functional requirements outlined in the Specification.

• Facility AV cabling and specification drawings – Detailed facility AV cabling drawings will be prepared in electronic format for use by the City in providing and pulling CFE facility AV cabling.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

• System assembly and interface drawings – Detailed system assembly, interface, rack elevation and signal flow drawings will be prepared in electronic format.

Equipment Coordination and Supply

• AV Consultant/Contractor will coordinate new, existing and City Furnished Equipment (CFE), custom components and installation materials provided by the AV Consultant/Contractor to ensure all required equipment to provide turnkey systems are provided.

• Supply of interface components - AV Consultant/Contractor will supply interface components, connectors and installation materials. The City is to provide and install all required facility AV copper cabling and install, terminate and certi fy all AV fiber cabling to IMS’ specifications prior to IMS’ site installation of the AV systems.

• Coordination and storage of procured equipment - AV Consultant/Contractor will coordinate receipt and storage of all procured equipment at AV Consultant/Contractor's facility for systems pre-assembly prior to site installation, as applicable.

• CFE Requirements - All new and reused City Furnished Equipment, if applicable and as specified by the AV Consultant/Contractor, is to be undamaged, fully operational per the manufacturer's specifications and complete with all accessories and documentation. No substitutions of equipment specified are to be provided. If any CFE componen t is found to be damaged, defective or is not operational to meet the manufacturer's specifications, the AV Consultant/Contractor will identify the issue, communicate the problem to the City and coordinate an expeditious solution.

• AV Consultant/Contractor will c oordinate with the City regarding City provided and installed AV copper cabling and City in stalled, terminated and certi fied AV fiber cable runs required to support the system design, cable management needs and equipment installation requirements in all spaces.

• AV Consultant/Contractor will secure private IP addresses from the City for use by Ethernet equipped audiovisual devices. No Ethernet equipped device will be connected to the City’s network without permission of the City. This will include, but is not limited to configuration parameters such as DHCP, IP addresses, subnet information, VLAN setup and authorization.

• AV Consultant/Contractor will confirm all Ethernet equipped audiovisual devices to be connected to the City’s network with the City.

• AV Consultant/Contractor will confirm all City provided, installed and configured network equipment required to support those devices requiring City network connectivity.

Project Management

• AV Consultant/Contractor will designate a single Project Manager and a designated Engineer to oversee the installation work for the duration of the project and to ensure that the systems are installed in accordance with this proposal. The Project Manager will maintain adequate st aff and be responsible for installing and testing the system on schedule.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

Construction Coordination

• IMS will coordinate with the City's Information Technology Department regarding City and AV network topologies, interface and configuration requirements and modifications to be performed by the City to support the new systems. IMS will collaborate with the City IT Department, City Clerk's office and electronic agenda and voting application provider , as required, regarding City network migration requirements for integration of the new systems. Additionally, IMS will coordinate with the City and cable and streaming providers regarding any incoming receiving or outbound transmission modifications required to support the new broadcast applications.
• AV Consultant/Contractor will schedule installation operations in sequence required to obtain best completion results.
• AV Consultant/Contractor will coordinate installation of different components to ensure maximum accessibility for required maintenance, service, and repair.

System Production

• Off-site pre -installation system construction - Upon receipt of the equipment, AV Consultant/Contractor will stage and assemble the new equipment, as applicable . This work will be done in the AV Consultant/Contractor's facility. Systems will be assembled, wired, programmed and tested , to the greatest possible degree, prior to delivery to the site to expedite onsite installation.

Control System Configuration and Programming

• AV Control system configuration and programming – AV Consultant/Contractor will modify, develop and configure control system programming code and touch panel graphical user interface (GUI) pages and code to provide efficient and intuitive operation of the modified system . The control system manufacturer’s standard application development environment will be used for all programming and configuration.

• AV Consultant/Contractor will modify, develop and install all custom software for the control system, audio DSP units and other devices , as required , to optimize system performance.

• AV Consultant/Contractor will provide copies to the City of the executable (uncompiled) programming control code for all devices.

Factory Acceptance Testing

• Factory acceptance testing (FAT) - After the systems are assembled and configured, pre- installation factory acceptance testing (FAT) will be performed in the AV Consultant/Contractor's facility, as applicable.

Existing System De-Installation

• Existing system de-installation – The existing Control Room AV rack and system components not scheduled for reuse in the new systems will be de-installed and provided to the City for disposition. De -installation will be planned, coordinated and scheduled to allow the minimum amount of facility downtime prior to installation of the new systems.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

• The City shall remove all accessories and stored items currently in the control room to allow the new system to be installed.

System Installation

• On-site system installation – Once the site is verified as completely prepared, including City provided and installed copper and fiber cabl ing, and is acceptable for receipt of the electronic systems, the new AV systems are to be transported to the site and in tegrated with the existing system . Complete system reconfiguration and installation, to supporting infrastructure provided and installed by the City (conduit, electrical, cabling, etc.), will be performed by the AV Consultant/Contractor.

• Per the City’s request, the existing control room equipment rack will be removed to allow additional access and clearance for the Operators. Per the City’s approval, a new movable primary AV equipment rack will be installed directly to the left of the AV Operator console in the corner space in the control room. The new rack will be on casters with umbilical cabling to the Operator console to allow the rack to be pulled out for service access to the equipment. Existing rack equipment to be reused will be relocated to the new rack and Operator console and integrated into the system. Cabling supporting the AV equipment rack, connectivity to outboard equipment and the Operator console will be replaced or re-routed, as required.

• AV Consultant/Contractor will furnish and/or install all equipment as specified in th is specification.

• AV Consultant/Contractor will furnish to the City, upon completion, all accessories and ancillary items included with the manufacturer’s equipment but not used for the physical installation of the device. This will include all user manuals, remote controls, batteries, tools, installation hardware, carrying cases, protective covers, etc. • AV Consultant/Contractor will connect all components, both internal and external to rack cabinets.
• AV Consultant/Contractor will e nsure all cabling, equipment, and terminations are installed in accordance with accepted industry standards, approved Shop Drawings, manufacturer’s recommendations and as stipulated in IMS’ specifications, drawings and herein.
• AV Consultant/Contractor will p rovide cable management hardware as required including; hardware required internal to rack cabinets; hardware required between pieces of equipment not housed in rack cabinets; and hardware required to extend cabling from rack cabinets . The City is to provide and install all required AV copper cabling and provide , install, terminate and certify all AV fiber cabling and equipment to allow connectivity of the AV network between served spaces and City network cabling and devices to allow connectivity of those devices requiring connectivity the greater City cabling infrastructure.
• Equipment Delivery and Storage - Costs of all manufacturer freight costs, shipping to the site, and of all unusual storage requirements, are included in this proposal.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

Site Acceptance Testing

• Site acceptance testing (SAT) - After all AV systems are installed, AV Consultant/Contractor will perform final testing and adjustments to ensure compliance with the established performance criteria.

Final Testing and Systems Performance Verification

• Final Tests - System Performance Verification Scheduling - Upon completion of the AV Consultant/Contractor's site acceptance testing and verification of system performance and functionality, and at a time that is mutually acceptable to the AV Consultant/Contractor and t he City, the AV Consultant/Contractor will perform final system tests and adjustments.

Substantial Completion

• The project will be deemed substantially complete by the City at the stage in the progress of the work where the systems are sufficiently complete in accordance with the Specification so that the City can utilize the systems for their intended use.

User Training

• User training - To ensure seamless use of the new AV systems, User, Staff and Operator training time will be coordinated with the City and other providers for participation by designated personnel in manufacturer online and web-based training prior to completion of the system. Requirements for training for Operator use of the systems will be determined based on Operator experience and familiarity with the new devices and will be coordinated to be performed online during the installation period and in -person immediately after the last day of the installation of the broadcast systems, as required. Four hours of web -based manufacturer training is included with this proposal. Additional operational training and manufacturer specific operational training may be provided upon request at additional charge.

Documentation Submittals

• Within two weeks of the successful completion of Final Testing, the AV Consultant/Contractor will prepare and submit a Final Documentation set to the City. • All documents and drawings will be submitted in the following format:

A. Electronically in PDF, AutoCAD or Visio format
B. One (1) printed copy of all documents and drawings will be provided.

• The Final Documentation Submittal will include:

A. As-Built Drawings - The as -built drawings will reflect the complete and final configuration of the systems, including:

1. System Signal Flow – Complete functional system signal flow drawings of all systems described herein and meeting the functions indicated in this Proposal.

System Signal Flow drawings to illustrate and identify each major component indicating signal flow; signal type and equipment interconnectivity; all used and unused input and output connections for all devices; connector types; specific manufacturer and model number labels for each component; physical location callout indicating the components physical location (i.e. equipment rack #, lectern, wall mounted, etc.); cable fan -outs; wire/cable City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

tags; 70 volt loudspeaker tap settings; amplifier/loudspeaker zone assignments; and other details as needed to accurately document the signal interconnectivity of the systems.

2. Rack elevations

3. Custom panel details

4. Patch bay layouts

5. A listing of each supplied item with manufacturer, model number and serial number

B. Software

1. Where custom software is developed as part of this project, the system source code, passwords, and any associated related files, referenced files, and development software (and all relevant documentation and license) used to compile, develop, and build, et c. the executable code will be furnished and installed.

2. The AV Consultant/Contractor will retain intellectual property rights; the City will be granted a license in perpetuity for use as it applies solely to this project, including the right to modify or enhance the software. The software code may not be sold or used, in part or in whole, in any other project or application other than that intended by this Proposal, in part or in whole, by the City or any other party.

3. AV Consultant/Contractor will submit the software to the City via electronic transmission.

C. IP Addressing Schedule

1. An IP Addressing Schedule will be provided. The IP Addressing Schedule will list, at a minimum, for each provided device requiring an IP address and connected to any network:
a. Product manufacturer and model
b. LAN port connection location
c. Assigned Static IP address
d. Product MAC address

2. The IP Addressing Schedule will be submitted electronically in Microsoft Excel .xls format, compatible with Windows 7 or newer operating systems.

Systems Acceptance

• The AV Consultant/Contractor will c oordinate and conduct an AV systems acceptance walk-through and sign -off session with the City and submit a “sign -off” document for the systems.

Initial Support

• AV Consultant/Contractor will provide one system engineer on-site for the first live Council meeting. The AV Consultant/Contractor's engineer assisting in day one support will be thoroughly familiar with the details and operation of the systems.

Preventive Maintenance, Service, System Warranty and Remote Monitoring

• Maintenance, Service Support and Remote Monitoring – A complete and comprehensive program of preventive maintenance, service, warranty support and remote system monitoring is included as a part of this work. Please refer to the section below relating to this service for complete support information.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

Quality Assurance
• Unless otherwise stated, all equipment for this installation will be new, less than one year from the date of manufacture, and without blemish or defect.

• All electrical, electronic and optical equipment furnished by the City or AV Consultant/Contractor will be a product of companies regularly engaged in the manufacture of electrical, electronic or optical equipment.

• The equipment will be the latest model or type offered which meets the applicable specifications at the time of this Proposal. If a product listed is discontinued prior to procurement or unavailable due to supply chain issues, the AV Consultant/Contractor will provide specifications for an appropriately functional and acceptable manufacturer’s replacement model and will submit a request for change to the City. • The AV Consultant/Contractor will maintain the same project manager and field supervisor throughout the installation, and where practical, maintain the same installers. • All work related to this Proposal will be completed in a professional manner by qualified workers.

Reliability
General

• The systems are to be designed for professional quality operation over a period of several years without the need for continual maintenance.

BROADCAST AND INFRASTRUCTURE SOLUTION

The following system functional description and pricing are reflective of the requ irements as identified and in collaboration with the City as a part of the work of Phase I of this effort.

FUNCTIONAL SPECIFICATION

The Council Chamber Broadcast systems and related AV infrastructure supporting audio, video and control systems will be upgraded to utilize current, reliable and supportable technology to allow the City to continue to conduct Council, Committee and Public meetings in the space. The Council Chamber and Broadcast systems are to act as the primary control and point of outbound broadcast streaming for internal and public consumers of City generated content.

The broadcast and Council Chamber audiovisual systems functional description is outlined below.

A. BROADCAST SYSTEM

The broadcast system, housed in the Broadcast Control Room, is to be upgraded to a new software-based NDI integrated live production control system. The new production system is to be network-based, providing complete production control, selection and control of the cameras, integrated graphics generation, integrated hybrid and virtual meeting participation and control, as well as selection of all source devices for the broadcast, recording and streaming feeds. Camera feeds, Control Room computer inputs , the agenda/voting syst em, an auxiliary video input in the Control Room and Chamber City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

presentation source inputs, utilizing high resolution digital HDMI signals, are to be scaled to a common digital output format and frequency for distribution to the broadcast system components, recording and playback devices and to the City broadcast headend.

Selection of sources for broadcast is to be through the production system that is to be paired with an operator control surface, one (1) 43” primary and one (1) 27” multi-view displays mounted at the existing operator’s console. The multi -view displa y is to be configured to display source input windows and two larger "Preview" and "Program" windows with tally window borders. In addition, each camera input is to have stored preset camera shots. Character generation and graphical overlay is provided by the internal, high -quality, keying capability of the production system. Source, preview and program monitoring is to be configured to provide continuous monitoring of all cameras, the current Chamber presentation source, loaded graphical content, hybrid or virtual videoconference call participants and broadcast preview and program outputs.

A dedicated, tailored and highly intuitive Operator interface, utilizing a CFE control PC and a 24” touchscreen display, is to be used to perform preset meeting type selection and complete live production system control. Source, preview and program monitoring is to be configured to provide continuous monitoring of all cameras, the current Chamber presentation source, loaded graphical content, hybrid or virtual videoconference call participants and broadcast preview and program outputs.

A dedicated CFE engineering PC, CFE KVM switch and a 24” display is to be used to provide access to the internet and control and monitoring of recording and streaming systems.

The production system is to provide direct interface and participation in soft-codec based Zoom videoconferences to support hybrid or virtual meetings . An additional City participant is to “host” the hybrid meeting utilizing an additional PC to enable participant control during the meetings.

A multi-channel streaming encoder will act as the headend and encoding mechanism to allow multiple simultaneous streaming outputs to selected internet streaming destinations.

The existing Control Room Operator console and dais equipment rack will be reused and will remain in their existing locations.

The existing AV Operator touch panel will be reused and will act as the primary broadcast control point for the AV portion of the system. The touch panel will be used to select the presentation media to be input to the production system, to control Chamber lighting preset selection, presentation audio volume, microphone control and selection of display of the Granicus agenda and speaker timing information. Microphone control will continue to include master “all -microphone” and individual microphone mute/u nmute and gain level adjustment capability for all Member, Staff and wireless microphones.

The Operator touch panel will be programmed with duplicate control functionality to the Clerk touch panel to allow meetings to be controlled from the Operator position if required or desired and several preset meeting types and conditions appropriate for each for ease of meeting type selection and system set-up and functionality for each.

Broadcast video and audio output is to be distributed to the existing CFE high-definition agenda/voting system encoder for cloud recording and steaming to the City’s website, a new digital SD drive recorder, cable PEG channel modulator and a new City broadcast replay system.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

A new high-definition digital recording system, utilizing high-capacity SD cards for storage of recorded content, will be provided and installed. The SD cards will be used to store required hard copy backups of the meetings.

A new CableCast broadcast recording and bulletin board system will be provided and installed to provide live and schedule playback of City information to the public via the PEG broadcast stations.

The 24” monitor, mounted at the Operator’s location, is to be interfaced to an existing KVM switch to provide monitoring of programming of the CFE control and engineering PCs, CFE Granicus encoder and display PC, the digital recording device, the CFE dedicated Wordly PCs and the bulletin board system.

The existing CFE wall mounted display is to be reused to provide continuous confidence monitoring of the incoming cable feed via the CFE set- top-box mounted in the Broadcast Control Room.

Broadcast video, audio and control equipment is to be distributed and housed in the Control Room equipment rack and Operator console, the existing dais equipment rack, the existing Administration IT closet equipment rack and a CFE server room equipment rack.

Source audio for broadcast and recording is to be available as mixed microphone and media audio from the Chamber and is to be distributed to the broadcast system recorders, CFE agenda/voting system enc oder, the existing Wordly translation and transcription system, the new closed captioning system and the City broadcast headend. The existing audio monitor speakers are to be reused for independent monitoring of available audio signals at the Operator console. Monitor speaker source selection and volume cont rol is to be available from the Control Room touch panel.

B. CAMERA SYSTEM

The existing four (4) Chamber cameras will be replaced with high-definition 4K NDI cameras to support broadcast, virtual and hybrid meetings, streaming and video archival.

The new cameras will be mounted in the existing camera locations. The cameras will have integral remotely controlled pan and tilt motors and are to utilize power zoom and focus lenses. Cameras shall be NDI single-chip broadcast quality cameras equipped with multi- element, 20x optical glass auto-focus zoom lenses. Remote control of pan, zoom, tilt and other available settings and controls is to be available via the broadcast control surface located in the Broadcast Control Room. The integral lenses shall be capable of close-up head shots of people seated at the dais and other locations.

C. PEG RECORDING AND BROADCAST SYSTEM

A new network-managed high-definition automation controller and digital video server system will be provided and installed to support real time recording of meetings to a hard drive for archival and playback. The system is programmable to provide content loaded to the unit's internal hard drive as a scheduled cablecast programming source to the CFE cable encoder for cable broadcast 24/7. The unit will be controlled via a network interface.

D. CLOSED CAPTIONING SYSTEM

A multi -language closed captioning system is be provided and integrated into the broadcast system. The encoder will be installed and interfaced to the broadcast system City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

to allow AI-based generation of closed captioning to all broadcast destinations. Included are captioning software in English and one (1) additional supported language translation to Spanish, both utilizing AI -based speech-to-text applications Both software packages are provided on a one (1) year lease basis including thirty (30) hou rs per month of English and thirty (30) hours per month of translated captioning. Additional hours per month, if required, may be purchased on an hourly basis. If the City de termines more than thirty hours per month is required on a regular basis, the included hours may be permanently increased for an additional fee.

Closed captioning will be encoded in the program video output and will be available to all streaming, PEG and recording destinations.

Note: The existing City PEG channel encoders only support standard definition broadcast.

It has been brought to the attention of the City that the high-definition program video and audio, with encoded closed captioning provided by the intended system, is not supported by these components. It is recommended the City upgrade the PEG channel encoder to support the new application with closed captioning.

E. BROADCAST MONITORING AND DISTRIBUTION

One (1) 43” display and one (1) 27” display, configured with multiple windows provided by the production system , one (1) 24” touch panel display dedicated to the production system Operator control PC, one (1) 24” display dedicated to the KVM for the engineering PC, CFE Granicus encoder and display PC, the digital recording device and the bulletin board system, are to be installed in the Broadcast Control Room at the Operator’s console for easy viewing by the Operator and shall provide broadcast production and videoconference monitoring. A ll available cameras, the currently selected presentation source displayed in the Chamber, current videoconference participants (when in a hybrid or virtual meeting), the engineering PC, stored graphical content, and broadcast preview and program are to be available for simultaneous viewing.

Multi-viewer window identifiers are to be set to clearly identify each source currently displayed on the monitors. Multi-viewer ID presets are to be programmed to automatically follow video signal routing changes to maintain accurate identification of all sources displayed. Operator control of video and audio source routing is to be performed utilizing the existing 10.1” touch panel control interface. All camera and current available source video signals are to be distributed to dedicated multi-viewer source windows and to inputs of the production system.

Program video from the system is to be distributed to multiple outputs sufficient to provide program video in high -definition to the new digital video recording device, closed captioning encoder, CFE agenda/voting system encoder, new multi -stream streaming encoder and PEG recording and bulletin board system . Video and mixed voice reinforcement and media audio is to be embedded with the video distribution signal. The monitoring, networking and control equipment is to be mounted in the equipment rack and the Operator console in the Broadcast Control Room, as appropriate. The equipment rack and console are to be powered by existing IP controlled UPS units and new IP controlled PDUs to provide power distribution to all broadcast devices in the Control Room and remote monitoring and reboot of power.

The existing CFE 32” display is to be reused to provide continuous confidence monitoring of the incoming cable feed via a CFE set-top-box mounted in the Broadcast Control Room.

F. AV NETWORK

A dedicated AV network is to be provided and configured to support the new AV systems.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

The AV network is to utilize 10GB backbone IP core switches integrated and configured to support hi -definition video -over-IP protocol over fiber and /or copper connectivity. All audio, video and control signals in and out of all devices in the broadcast system are to be routed through the AV network. A core AV network aggregator switch and edge AV network switch are to be located in the Server room. Additional AV network edge switches are to be located in the Broadcast Control Room rack , dais rack and Admi nistration IT closet rack.

The City will be responsible to provide and configure City networking and drops, as required, to support the City devices feeding or interfaced to the AV systems.

G. COUNCIL CHAMBER

The existing Council Chamber Member and Staff positions, lectern, and audience seating area will remain as is currently configured. Chamber functionality and operation will also remain as is currently functional. The Council Chamber audio, video and related control signal paths will be upgraded to utilize network-based video -over-IP infrastructure technology.

H. EOC/TRAINING ROOM

Audio and video distribution to and from the EOC/Training Room will be upgraded to utilize video-over-IP encoders and decoders to be interfaced to the new AV network to support video, audio and control in the room. The room will remain interfaced to the primary Chamber and Broadcast system.

The two wall-mounted computer input locations will be replaced with new video -over-IP encoders. The projector and monitors will be outfitted with new decoders to support video and control of the devices.

User interface and functionality in the room will remain as currently operational.

I. CONTROL SYSTEM

The existing AV control system is to be upgraded with a new control processor and dais microphone and mute interface devices to support the new Chamber and Broadcast systems. All existing touch panels and additional control system components will be reused. User interfaces and functionality supporting the Chamber and EOC/Training Room will remain as currently operational.

EQUIPMENT

The equipment to support the functionality and operational capabilities identified herein is provided in a separate proposal per the City’s request.

REMOTE MONITORING, PREVENTIVE MAINTENANCE, SERVICE AND WARRANTY

A one-year remote monitoring, warranty and system maintenance application , consistent with the recently expired plan with the City, is included in this proposal and will provide the following services for the AV systems.

The services identified within this document are to provide remote monitoring, preventive maintenance and equipment maintenance for the existing AV and broadcast systems.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

SERVICES DESCRIPTION

AV Consultant/Contractor shall provide the following Services for the Client’s systems described above:

System Monitoring

An appliance will be provided, programmed, configured and installed to allow IMS to remotely monitor the AV systems. The appliance will be leased from the AV Consultant/Contractor for the duration of the Agreement, which cost is included in this proposal.

Automated monitoring and reporting of identified key point device status will be provided of the core components of the AV and Broadcast systems installed by AV Consultant/Contractor which includes routers, switches, control processors, touch panels, video wall display, power distribution, UPS units, etc.

Remote checks will be performed of Internet Service Provider (ISP) uptimes, slow internet connections (latency), intermittent internet disconnects (packet loss) and Domain Name Server (DNS) checks to ensure the AV Consultant/Contractor’s system access .

Remote Troubleshooting and Management

Remote login to the AV and Broadcast system will allow the AV Consultant/Contractor to troubleshoot and identify the source of problems reported by the monitoring system and mitigate the issue remotely, if possible. As part of the Client Care Plan the Client is granting the AV Consultant/Contractor permission to conduct remote troubleshooting and repair of the covered City AV systems.

Remote Reboot Capabilities

Remote reboot capabilities, where applicable, allow the AV Consultant/Contractor to provide remote software reboots to applicable equipment for selected control processors and touch panels as well as soft reboots on certain devices. This service also includes hard reboots of devices through applicable IP based UPS units and certain ne twork switches. In the event a device indicates signs of failure or problems the AV Consultant/Contractor may log in to the system remotely and reboot a device or grouping of devices. This is a best effort service as not all equipment supports remote reboot functionality.

Remote Firmware Updates

In instances where remote error troubleshooting indicates a device firmware update is required, the AV Consultant/Contractor may remotely update device firmware to repair an issue and ensure all devices are operating appropriately. Applicable firmware update review is part of the AV Consultant/Contractor ’s standard operating procedure during troubleshooting of reported issues. The AV Consultant/Contractor will evaluate the potential risk in downloading firmware remotely to determine the best course of action. Typically, firmware is downloaded remotely only in emergency situations. In the event the situation is considered an emergency, and firmware is remotely downloaded with no AV Consultant/Contractor personnel onsite, Client agrees through acceptance of this agreement that the AV Consultant/Contractor will not be held liable for failed or bad firmware loads.

On-Site Preventive Maintenance

Four (4) annual scheduled preventive maintenance services by an engineer and technicians consisting of up to six (6) hours onsite performing system testing and adjustment is included in this City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

plan. Preventive maintenance includes a systematic check of each device in the system for proper operation. As part of the preventative maintenance visits the technical team will make any necessary adjustments to the equipment, evaluate the system and devices for any apparent issues, identify video projector lamp hour use to MTBF and verify appropriate equipment and system operation. At the conclusion of the maintenance check, the technical team will provide Client with a verbal overall assessment of Client’s system and leave a copy of the review checklist and associated notes. This service is also a time to inquire about any new functionality or products the Client may have questions about. Any time required beyond the included hours or materials used will be billed at additional cost.

Preventive Maintenance Process

Preventive Maintenance will include cleaning, inspection, testing and adjusting equipment. The Chamber video wall and EOC/Training Room video projector will be converged and color balanced as appropriate or required. Any required manufacturer maintenance will be performed as per manufacturer's guidelines. Audio systems will be tested, adjusted and balanced to ensure microphone and audio sources are intelligible in the space.

The Preventative Maintenance process will include, but is not limited to, the following maintenance:

Video Wall

▪ Test & confirm video wall control (on/off and input selection) ▪ Inspection & testing of operation

Projector

▪ Document lamp hours and reset hours if lamp is changed ▪ Clean filter & reset filter hours
▪ Re-align & refocus projector to screen
▪ Test & confirm projector control (on/off and input selection) ▪ Inspection & testing of fan motor operation

Speakers

▪ Check & confirm speaker audio levels and quality
▪ Check & confirm speaker control (volume, speaker switching and combining)

Microphones

▪ Visual check of microphone connectors and cable condition ▪ Check microphone levels, quality, volume +/- and mute controls ▪ Check wireless microphone transmitters, windscreens, battery compartments and connectors
▪ Individual check of wireless microphone TX/RX frequency pairing

Dais and table input plates and cable cubbies

▪ Visual check of input jack/connectors/cables
▪ Inspect & repair HDMI pins for misaligned pins

Broadcast Cameras

▪ Visual check of camera exterior condition including mounting hardware and connectors City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

▪ Clean lens as required
▪ Check & confirm camera control through control panel or remote ▪ Check & confirm camera power up/down
▪ Check & confirm camera preset positions

Broadcast Systems

▪ Inspect and check control operation
▪ Check system start up application
▪ Verify operation of all control surfaces
▪ Verify control of all devices
▪ Verify operation of broadcast devices and output levels

Virtual and Hybrid Meeting Systems

▪ Inspect and check control operation
▪ Verify audio and video signal path
▪ Perform test calls to verify operation

Streaming Systems

▪ Inspect and check control operation
▪ Verify audio and video signal path
▪ Enable test stream to verify operation

UPS

▪ Inspect & check all UPS devices
▪ Insure appropriate battery operating condition

Equipment Racks

▪ Inspect & check rack condition including rack mounted equipment

Touch Panels

▪ Inspect & check physical condition of panel and clean/wipe down as necessary ▪ Check panel button operation
▪ Check all control cable connections. Re-terminate and re-seat connectors as needed

Floor Boxes

▪ Clean & inspect all floor boxes for debris and foreign objects ▪ Inspect & test input/output jacks and cabling to assure proper connectivity

Preferred Priority Technical Service

Upon receipt of a monitoring system notification, an email to [email protected] or call from the Client requesting telephone or field support, during normal business hours (i.e., Monday through Friday, 8:30 a.m. to 5:00 p.m. PST) and after hours on the first and third Wednesday of each month, identifying or requesting troubleshooting or required repair services on covered equipment, the AV Consultant/Contractor will respond within two (2) hours to the City’s request. The AV Consultant/Contractor will perform remote diagnostics of the problem and attempt to fix the issue remotely. If remote troubleshooting and repair is unsuccessful, the AV Consultant/Contractor will attempt to provide assistance to Client over the telephone. If telephone support is unsuccessful, City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

the AV Consultant/Contractor will dispatch a technician or an engineer, as applicable, to the site during normal business hours to perform service. Priority Technical Service does not guarantee any specific turnaround time or entitle the Client to after-hours exemptions or inclusions. Technical services, as described in this section, will be provided on a Time and Materials basis at the discounted hourly rates indicated below during normal business hours.

If Client requests after-hours support, the AV Consultant/Contractor will provide support on a best effort basis and at additional charge to Client at the AV Consultant/Contractor’s then-current hourly rate for after -hours support. Although AV Consultant/Contractor will attempt to provide support for Client whenever required, the AV Consultant/Contractor shall not be obligated to provide or perform repair service after normal business hours.

Hourly charges are to be drawn from a pre -paid pool of hours established to enable expedited services to be performed, as required. Thirty (30) hours of engineering time and thirty (30) hours of technician time are to be prepaid upon approval and initiation of the Agreement. Prepaid hours are to be used as required, and, if depleted during the covered period of the Agreement, will be automatically renewed in twenty (20) hour increments by the City prior to full use of the available pool hours. Any pool h ours that remain unused at the end of the Agreement period will roll -over for use to the following year if a new Agreement is put in place. Any pool hours remaining unused at the end of the Agreement period, without Agreement renewal for the following per iod, will be forfeited.

Field Service Process

IMS will respond to a requirement for field service on an expedited basis. Once dispatched to the room, the IMS technician will perform a system test to attempt to duplicate and diagnose the issue. Once the issue has been diagnosed, the IMS technician wil l take one of the following actions:

Problem diagnosed and resolved – If the IMS technician can resolve the issue during the initial visit, the system will be re-tested to ensure the problem has been resolved and the system is operating per original installation specifications (display, audio and configuration).

System equipment repair required - if repair is required for any system component, the following steps will be taken once approval is received from Client:
▪ IMS will remove the defective equipment
▪ IMS will arrange for an RMA for the defective equipment from the manufacturer or manufacturer authorized repair center and arrange shipment ▪ IMS will coordinate repair of the equipment with the repair provider. Upon completion of the repair and receipt of the returned equipment from the manufacturer or repair center, IMS will contact Client contact to determine room availability and schedule a return service visit
▪ IMS will reinstall the repaired equipment, reload applicable software and perform appropriate equipment and system testing to ensure device functionality and appropriate interface to the system

PERIOD OF PERFORMANCE

The period of performance of remote monitoring and preventive maintenance shall be one (1) year from the date of substantial completion of the new systems.

Upon termination of Service, the appliance or any other equipment leased from IMS remains the property of IMS. Client authorizes IMS, its representative or its agent to recover any such appliance or other equipment from the premises in the event Client fails to return the same.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

PRICING

PROFESSIONAL SERVICES

Remote system monitoring, troubleshooting and
preventive maintenance and system maintenance

Plan - per year cost based on a 1-year plan $ 14,540.00 Professional Services Pool – to initiate services
Engineering Services - Thirty (30) hours @ $175.75 per hour 5,572.50 Technician Services - Thirty (30) hours @ $118.75 per hour 3,562.50 Appliance – 1-yr lease 500.00
State Sales Tax @ 11.25% 56.25

Plan – initial cost $ 24,231.25

Note: the initial cost identified is exclusive of the costs of parts, replacement items, freight and handling, expenses and additional engineering or technician time required above and beyond the prepaid pool hours indicated above.

INVOICING AND PAYMENT

IMS requests payment as follows:

Payment of the full Plan initial cost indicated included with final payment for system upgrade.

IMS will invoice the City for additional twenty (20) hour blocks of engineering and/or technician hours upon utilization of 70% of a current block.

Payment for all invoices shall be due and payable on a Net 30-day basis from the date of the invoice to provide and ensure uninterrupted continuous service.

Invoices shall be due and payable by Client no later than 30 days from the date of invoice. Late payment fees will be assessed to balances due over thirty (30) days at a rate of 1 1/2% per month.

ORDER REQUIREMENTS

No work shall be performed without receipt of a signed copy of this agreement from Client, accompanied by purchase order or other appropriate document authorizing the performance of services and receipt of payment. Receipt of the Proposal total amount is required to initiate remote monitoring and support.

CLIENT TO PROVIDE

The Client is to provide all required network infrastructure, internet services and configuration of network and internet access to IMS’ specifications prior to IMS’ installation team arrival.

AV Consultant/Contractor ’s ability to perform certain of the Services is dependent upon installation and continued connection at the Premises of the remote monitoring appliance, which is leased from AV Consultant/Contractor for the duration of, and as a part of this agreement .

AV Consultant/Contractor ’s ability to perform certain of the Services is also dependent on Client’s maintenance of a reliable, timely, electronic connection to the Internet. Accordingly, Client will obtain, install, operate and mainta in, at Client’s expense, all necessary hardware, City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

software, and telecommunications connections, services and equipment, compatible with and suitable to allow AV Consultant/Contractor to monitor the Systems via the Internet.

TIME & MATERIALS COSTS

Professional services time, materials and expenses required to diagnose, repair or replace defective equipment or systems will be billed on a Time and Materials basis at IMS’ discounted rates of:

Consultant, Principal $ 237.50 per hour
Engineer 175.75 per hour
Drafting 175.75 per hour
Technician 118.75 per hour
Administration 70.00 per hour
Travel (travel time per person) at above rate
Shipping and Handling Cost
Expenses Cost

SHIPPING

All parts and equipment will be shipped two-day delivery. Expedited delivery is also available and will be utilized in emergency situations, as required.

OTHER TERMS AND CONDITIONS

Equipment Access and Maintenance

IMS is to have unrestricted access to the covered equipment for service visits. All covered equipment must be operated in accordance with the user operations manuals provided by the equipment manufacturer.

Software

City of responsible to provide complete current control system, touch panel and other device programming and code to the AV Consultant/Contractor upon initiation of services. All code must be provided in an uncompiled electronic version which is able to b e loaded into the appropriate devices to support current functionality. This agreement does not cover instances where the above-described code either has not been supplied or current code is not available.

Equipment Alterations

This agreement does not cover instances where non -IMS personnel have altered, repaired or modified the wiring interconnections or covered equipment of this agreement, except as expressly directed by our service personnel. The agreement also does not cover CFE equipment or equipment, components, wiring or other parts that have been added to the covered equipment without written notification to, and acceptance by, IMS.

Not Covered Under this Agreement

▪ Computers, network hardware, firmware and software or failures caused by computer or network firmware or software updates to equipment not provided and installed by IMS. ▪ Projection screens and projection screen control devices, knobs, projection lamps, bulbs, trim, trim parts, LCD optical units, LCD panels, cabinetry, ILA optical units, DMD optical units, DLP optical units, or batteries.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

▪ IMS will provide repairs to covered equipment provided repair support and parts to complete repairs to the failed equipment are available from the original manufacturer of the equipment or an authorized repair provider for the equipment, The City will automatically release IMS from further responsibility for repair of the failed device and it shall become the responsibility of the City to acquire suitable replacement equipment.

The City may be responsible for additional equipment or control system programming and system reconfiguration to accommodate the use of replacement equipment. • Failure of equipment or room functionality caused by fire, utility service disruptions, unconditioned or fluctuating electrical power, or natural and environmental causes such as earthquake, tornado, lightning, corrosion, flood, or other acts of God, or ot her causes beyond IMS’ reasonable control.
• Failure of equipment or room functionality caused by abuse, misuse, negligence, or previously installed or used equipment, which is not in good operating condition. • Any actual, consequential or incidental damages incurred or suffered by the City, directly or indirectly, or for economic loss, including, but not limited to inconvenience, loss of profits, loss of business revenue, loss of time, loss of equipment use, or any other economic loss of any kind whatsoever, even if IMS has been advised of the possibility thereof. • System alterations or enhancements. If system alterations or enhancements are performed by IMS during the period of coverage, an addendum to this Agreement will be provided by IMS and is required to cover system alterations or enhancements. • Control system changes or other software programming changes. • Failures or faults caused by structural, mechanical, electrical, or plumbing systems or devices not installed by IMS and not specifically covered under this Agreement. • Inability of the covered equipment to perform in a manner other than for which it was designed and intended.

Expiration and Renewal

▪ IMS will complete all work on covered equipment for service issues reported by the City prior to the expiration of this Agreement.
▪ This Agreement shall not automatically renew. A new Agreement must be written to provide coverage beyond the expiration date of this agreement. The City or IMS may decline to enter into a new Agreement.

PROFESSIONAL SERVICES FEES

The following information is provided as an outline of the cost breakdown for the professional services to address the intent of this proposal.

PROFESSIONAL SERVICES 202,632.00

REMOTE MONITORING, PREVENTIVE MAINTENANCE AND WARRANTY - 1-YR INITIAL COST AS INDICATED ABOVE 24,231.25

PROFESSIONAL SERVICES TOTAL: $226,863.25

Pricing above is quoted including labor, travel time, remote system monitoring, maintenance and warranty, as stated.

City of Palmdale
Broadcast and Communications Systems Professional Services February 20, 2026

Professional Services

Pre-installation

Final systems detailed design and engineering, design and specification of final facility infrastructure requirements, off-site project management, final system design and assembly drawings, CAD, administration, pre-installation system assembly, programming and factory acceptance testing

Installation

Project management on -site, all on -site work (except where specifically excluded) to install, connect, program, test and adjust systems, site acceptance testing and day -one support, including as-built drawings, submittals and training

Hourly rates for all AV Contractor/Consultant personnel are as follows:

Principal $ 250.00 per hour
Engineer 185.00 per hour
Drafting 185.00 per hour
Project Manager 135.00 per hour
Technician – Off-site 125.00 per hour
Technician – On-site 156.00 per hour
Administration 70.00 per hour

IMS requests payment based on monthly progress billing to be generated for labor performed by IMS for the project during the monthly billing period. Invoices are requested to be paid within 30 days of the date of the invoice.

Payment may be made by ACH, wire or City check.

CONCLUSION

All of us at IMS are looking forward to continuing our partnership with the City to enhance the capabilities and functionality of your facility and to continue to support you . Should you have any questions or would like any additional information please do not hesitate to reach out to me directly at 714-579-4100 ext. 202 or by email at [email protected] .

SUBMITTED BY:

Integrated Media Systems

Signature:

Name (Print):

Brad Caldwell

Title:

President & CEO

Date:

February 20, 2026

================================================================================ Bill To | Requisition 00260913-00 FY 2026 FINANCE DEPARTMENT |
38300 SIERRA HWY |Acct No:

STE D |20016001-774400
PALMDALE, CA |Review:
93550 |Buyer: cmantell
|Status: Approved Page 1
================================================================================ Vendor 33-0241719 Ship To

INTEGRATED MEDIA SYSTEMS INFORMATION SERVICES DEPT 200 MCCORMICK AVENUE 38300 SIERRA HWY STE D
PALMDALE, CA 93550
COSTA MESA, CA 92626

-------------------------------------------------------------------------------- Date |Vendor |Date |Ship | |
Ordered |Number |Required |Via |Terms |Department -------------------------------------------------------------------------------- 02/23/26 |009237 | | |INFORMATION SERVICES -------------------------------------------------------------------------------- LN Description / Account Qty Unit Price Net Price 001 BROADCAST AND COMMUNICATION SYSTEM 1.00 226674.31000 226674.31

EQUIPMENT UPDATE PHASE II EA

1 20016001-774400 226674.31 Requisition Link
Requisition Total 226674.31
***** General Ledger Summary Section *****
Account Amount Remaining Budget 20016001-774400 226674.31 43024.90

INFORMATION TECHNOLOGY EQUIPMENT-CAPITALIZED
***** Approval/Conversion Info *****
Activity Date Clerk Comment
E-mail 02/23/26 Stuart Thompson e-mail notification sent E-mail 02/23/26 Janelle Samson e-mail notification sent E-mail 02/23/26 Candice Mantell e-mail notification sent E-mail 02/23/26 Dawn McIntosh e-mail notification sent E-mail 02/23/26 Elizabeth Johnson e-mail notification sent Authorized By: ___________________________ Date: _____________ Signature
_____________________________
Headquarters
200 McCormick Ave. Costa Mesa, CA. 92626
(714) 579-4100  www.imsav.com

Proposal

TO

City of Palmdale, CA

for

BROADCAST AND COMMUNICATION SYSTEMS

EQUIPMENT UPGRADE

Ver. 1.3

February 17, 2026

City of Palmdale
Broadcast and Communications Systems Equipment Upgrade
February 17, 2026

EXECUTIVE SUMMARY

February 17, 2026

To: City of Palmdale
Attn: Stuart Thompson

Re: City Council Chamber Broadcast and Audiovisual System Infrastructure Upgrade

Cashel Corporation dba Integrated Media Systems (IMS or AV Consultant/Contractor) is pleased to provide the following revised equipment proposal to the City of Palmdale (City or Client) to support the associated modification and integration services proposal to upgrade the existing broadcast equipment and functionality and audiovisual systems infrastructure supporting the City Council Chamber, Broadcast and EOC/Training Room applications .

This revised proposal is the outcome of IMS’ work under Phase I of the Agreement No. A -9456 Contract for Services Between the C ity of Palmdale and Cashel Corporation DBA Integrated Media Systems for evaluation , modification and upgrade the capabilities of the Council Chamber Broadcast systems and the supporting audiovisual system infrastructure to ensure the systems are utilizing current and supportable technology, while maintaining high reliab ility and user friendly operation , will support long -term high -performance use without technical obsolescence and are capable of adaptation to future functionality.

IMS is an authorized dealer or distributor for more than 400 manufacturers of audio, video, control, networking, lighting and peripheral AV products. We select and utilize only the most reliable, highest performance and fully supportable products availabl e.

The equipment identified herein includes replacement of the existing early generation, fixed configuration systems with state -of-the-art video -over-IP (VOIP) and NDI network based fully digital AV distribution and control systems providing the greatest degree of reliability, performance, flexibility and future -proofing of the facility.

PHASE II - IMPLEMENTATION

The following information is provided to indicate the equipment required to support the scope of work to be provided during the implementation phase of the project.

City of Palmdale
Broadcast and Communications Systems Equipment Upgrade
February 17, 2026

EQUIPMENT LIST

The following equipment list is provided to identify those items required to support the system requirements identified through collaboration with the City, the effort provided in Phase I and to support the functionality described in the supporting Professional Services proposal.

Qty Manufacturer Part No. Description Unit Price Extended Price Chamber Display Equipment
1 Avocor AVX-1380 CFE AVOCOR X SERIES DVLED - Display Diagonal Size 138Inch -Max Resolution 1920 x 1080 -
550cd/m2 - 3840 Hz - 1.58Mm - 6500: 1 - 16: 9
Clerk Equipment
2 Samsung S22E450B CFE 22" LED Display, (1) Agenda Mgmt, Voting, Speaker Timing, (1) Presentation PC, (1)
Presentation Preview
1 Crestron TS-1060-B-S CFE 10" Touch Panel, Black
1 ATEN CS-1792 CFE KVM Switch, 2 Port
1 CFE CFE CFE Dedicated PC (Agenda Mgmt, Voting, Speaker Timing), Micro Form-Factor, (2) HDMI Output
1 CFE CFE CFE Dedicated PC (Presentation), Micro Form-
Factor, (2) HDMI Output
1 CFE CFE CFE Wireless Keyboard and Mouse
Member Dais, Display & Voting Equipment
7 ELO EO45538 CFE 24" Touch Display, 1920x1080, Integral Stand 7 CFE CFE CFE Member Dedicated PC (Agenda, Voting,
Speaker Timing Client), Micro Form Factor, (2)
HDMI Output
7 Kramer VS211UHD CFE 2x1 HDMI Switch
1 Viewsonic VG1655 CFE 15.6" Display, 1920x1080
1 Crestron HD-DA8 CFE 1x8 HDMI Distribution Amplifier
1 Crestron TS-770R-B CFE 7" Touch Panel, Black (Mayor)
2 Crestron FT-600-B CFE FlipTop™ Basic, Black Anodized
2 Crestron CBLR2-CAT5E CFE Cable Retractor for FlipTops, CAT5e 4 Crestron CBLRA-INSERT-BLANK Blank Space Insert $25.00 $100.00 2 Crestron CBLRA-INSERT-BLANK CFE Blank Space Insert
2 Crestron CBLR2-HD CFE Cable Retractor for FlipTops, HDMI 2 Crestron FTA-PWR-102 CFE Flip Top - Dual AC power outlet module 2 Crestron FTA-CP-USB-102 CFE Flip Top Connector plate USB X 2 7 Accuview OFU133B-DS-AFQ CFE 13.3” open frame LCD monitor, 1920*1080,

DVI/VGA
7 Crestron DGE-100 CFE Digital Graphics Engine 100 - Digital name plates and vote results
1 Middle Atlantic UPX-RLNK-2000R-8 CFE 2000VA, 20 Amp UPS Backup Power System, IP Controlled
1 WattBox WB-800-IPVM-6 Power Strip and Conditioner, 6 Individually Controlled and Metered Outlets
$540.00 $540.00
1 TBD TBD CFE IP Switch (Enterprise Network)
Lectern Equipment
1 DWI CUSTLECT CFE Custom Lectern, ADA Compliant, Motorized, Per IMS Specification, Finshed to Match
1 Mimo UM-760CH-SMK CFE 7" LED Display, Touch Enabled, HDMI 1 Viewsonic VA2256-mhd CFE 22" LED Display, 1080p
1 Crestron DGE-100 CFE Digital Graphics Engine 100 - Digital name plates and vote results
1 Netgear GSM-4210PX CFE 8x1G PoE+ 220W Managed Switch
1 Crestron FT-600-B CFE FlipTop™ Basic, Black Anodized
1 Crestron CBLR2-CAT5E CFE Cable Retractor for FlipTops, CAT5e 2 Crestron CBLRA-INSERT-BLANK Blank Space Insert $25.00 $50.00 2 Crestron CBLRA-INSERT-BLANK CFE Blank Space Insert
1 Crestron CBLR2-HD CFE Cable Retractor for FlipTops, HDMI 1 Crestron FTA-PWR-102 CFE Flip Top - Dual AC power outlet module 1 Crestron FTA-CP-USB-102 CFE Flip Top Connector plate USB X 2 1 Shure MX418/C CFE 15" Gooseneck Microphone, Dual Bend, Cardioid, Red LED Ring
City of Palmdale
Broadcast and Communications Systems Equipment Upgrade
February 17, 2026

Equipment List - Continued

Dais, Staff and Lectern Microphones and Speakers
9 RDL DGPSP1F CFE Decora-Style Active Loudspeaker - Gray - Installer Level Adjust
9 Shure MX418C CFE 18" Attached XLR Preamp, Shock & Flange Mount, Snap-Fit Foam Windscreen
8 Clock Audio TS003 CFE Capacitive touch sensitive switch and Bi-Color Halo ring combination designed for remote
switching from DSP
3 Shure ANI4IN-BLOCK 4 Channel Input Interface w/ Logic I/O, PoE or 24VDC
$688.00 $2,064.00
3 Shure ANI4OUT-BLOCK 4 Channel Output Interface, PoE or 24VDC $688.00 $2,064.00 Wireless Microphone Systems
1 Shure ULXD4Q=-H50 CFE Quad-Channel Digital Wireless Receiver with Internal Power Supply, IEC Power Cable, 1/2
2 Shure ULXD2/SM58=-H50 CFE Handheld Transmitter with SM58® Microphone 2 Shure ULXD1=-H50 CFE Digital Wireless Bodypack Transmitter with Miniature 4-Pin Connector
2 Shure WL183 CFE Microflex® Omnidirectional Lavalier
Microphone
1 Shure SBC200US CFE Dual Docking Charger with PS45US Power Supply
4 Shure SB900A CFE Lithium-Ion Rechargeable Battery
Audio DSP, Distribution and Assisted Listening
1 Biamp FORTEDANVT CFE DSP fixed I/O server with 12 analog inputs, 8 analog outputs
1 Biamp FORTEDANCI CFE DSP fixed I/O server with 12 analog inputs, 8 analog outputs
1 Listen Tech LT8401 CFE IR 2-Channel Transmitter/Radiator Combo 5 Listen Tech LR5200IR CFE Advanced Intelligent DSP IR Receiver 5 Listen Tech LA401 CFE Universal Ear Speaker
5 Listen Tech LA430 CFE Intelligent Earphone/Neck Loop Lanyard 2 Listen Tech LA42301 CFE 4 Port USB Charger
1 Crown DCI4300 CFE 4 Channel amplifier @ 300 W per channel 1 Whirlwind PRESSMITE CFE 22 AWG shielded twisted pair
Networking, Routing & Control Equipment
1 Netgear GSM4248UX-100NAS IP Switch, 48-Port Gigabit POE++ IP Switch, (8) SFP Ports
$4,850.00 $4,850.00
1 Netgear XSM4216F-100NAS IP Switch, 16 SFP+ Ports $1,230.00 $1,230.00 3 Netgear GSM4230PX-100NAS IP Switch, 30-Port Gigabit, 480W POE+, (4) SFP+ Ports
$1,934.00 $5,802.00
3 Netgear AXM765-20000S SFP+ Transceiver, CAT-6a, 10GB $335.00 $1,005.00 28 Netgear AXM764-10000S SFP+ Transceiver, SM Fiber, 10GB $366.00 $10,248.00 5 Crestron DM-NVX-360 4K HDR EncoderDecoder/, (1) 1GB LAN Port $1,495.00 $7,475.00 5 Crestron DM-NVX-360C 4K HDR Encoder/Decoder Card, (1) 1GB LAN Port
$1,300.00 $6,500.00
3 Crestron DM-NVX-E30 CFE 4K HDR Encoder
1 Crestron DMF-CI-8 Card Frame $1,444.00 $1,444.00
1 Crestron DM-NVX-E30C 4K HDR Encoder Card $939.00 $939.00 3 Crestron DM-NVX-D30 CFE 4K HDR Decoder
2 Crestron DM-NVX-363C 4K HDR Encoder/Decoder Card, (1) 1GB LAN Port, DANTE
$1,733.00 $3,466.00
1 Crestron TS-1060-B-S CFE 10" Touch Panel, Black (Control Operator) 1 Crestron PRO4 Control Processor $4,070.00 $4,070.00
1 Crestron CEN-CI-3-3 CFE Control Expansion Frame
3 Crestron C3COM-3 CFE RS-232 Control Expansion Card
1 TBD TBD CFE IP Switch (Enterprise Network)
1 IMS REMMON CFE Custom Remote Monitoring System
1 CFE CFE CFE Remote Monitoring PC, Micrto Form-Factor
City of Palmdale
Broadcast and Communications Systems Equipment Upgrade
February 17, 2026

Equipment List – Continued

Broadcast Video Equipment
1 VizRT V8FCP Tricaster Production System, Windows-Based, Special Effects Generator, Camera Controller,
Graphics Generator, NDI with TriCaster Flex
Controller
$36,990.00 $36,990.00
1 VizRT SPROYR1TCV Professional Support Upgrade Option for TriCaster Vizion (1-Year)
$720.00 $720.00
1 VizRT PTUFCP ProTek Ultra for Flex Control Panel (1-Year) $1,145.00 $1,145.00 1 VizRT ZHW-HP-Z4-TCRACKRAIL Vizion Tower Rack Mount Kit $295.00 $295.00 2 VizRT VCSHDMI Connect Solo HDMI-NDI Interface $995.00 $1,990.00 1 VizRT NCA NewTek Chamber App Chamber Production Software Package $5,307.00 $5,307.00 4 Bolin R9-420N PTZ3 4K Camera, 20X Zoom, NDI, PoE+, Black $4,578.00 $18,312.00 1 Audinate ADP-USB-AU-2X2 Dante USB-Network Interface $180.00 $180.00 1 AJA HELO-PLUS-RO Streaming Encoder, 2-Channel $1,945.00 $1,945.00 2 CFE CFE CFE Dedicated PC (Engineering and Control PCs), Micro Form-Factor, (2) HDMI Output
1 CFE CFE CFE Wireless Keyboard and Mouse
1 Viewsonic ID2455 24" Touch Display, 1920x1080, Integral Stand $449.00 $449.00 1 ATEN CS1798 CFE KVM Unit
1 AJA KUMO-1616-R2 16 x 16 HD-SDI Router $2,635.00 $2,635.00 1 AJA KUMO-CP-R0 Control Panel $915.00 $915.00
2 Blackmagic Design BMD-CONVNTRM/AA/SDIH HDMI-SDI Converter $649.00 $1,298.00 2 Blackmagic Design BMD-

CONVNTRM/YA/SMTPN
Control Panel $105.00 $210.00
1 Blackmagic Design BMD-HYPERD/ST/DG4P Digital Recorder, SD Drives $1,755.00 $1,755.00 4 SUNEAST SE-SDU2128GA300 128GB V90 SD Memory Card $115.00 $460.00 1 LG 43UH5N-M 43" Professional LED Display, 4K $1,052.00 $1,052.00 1 LG 27BN85UN-B 27" LED Display, 4K $520.00 $520.00
1 LG 24BA560 24" LED Display $191.00 $191.00
1 Samsung UN32N5300 CFE 32" LED Display with Wall Mount 1 Spectrum TBD CFE Cable Television Set-Top-Box
1 IMS CUSTRPLT Custom Rack Plate, AUX Input, (1) HDMI, (1) R/L Aud, 1RU
$300.00 $300.00
1 CableCast CBL-VIOLITE-800 2 channel configurable 1x1 SD/HD SDl encode/ decode, multi-format server with 8TB of
storage in a 2 RU chassis with whisper quiet
fans. Selectable SD or HD SDI with embedded
audio. Pulls in RTP, RTMP, RTSP, NDI, SRT and
HLS streams. Includes Cablecast Automation,
Video and CG server Software.
$9,990.00 $9,990.00
1 Smart Tech VGA2HDU VGA-HDMI Converter $58.00 $58.00
2 JBL C2PS CFE Monitor Speaker, Console
2 Spectrum TBD CFE Cable Television Set-Top-Box
1 Spectrum TBD CFE Cable Television Encoder, High Definition Captioning and Translation System
1 ENCO EN848 Closed Captioning Encoder $10,990.00 $10,990.00 12 ENCO enCaption 5 ASR Captioning Software and Support - 30 Hrs Software Per Month Usage - English
$995.00 $11,940.00
12 ENCO enTranslate Translation Captioning Software and Support - 30 Hrs Software Per Month Usage - Spanish
$495.00 $5,940.00
2 CFE CFE CFE PC (Wordly Application), Micro Form Factor, (2) HDMI Output
Electronic Agenda Management, Voting, Speaker Timing
1 Granicus OneMeeting CFE Agenda Management, Voting, Speaker Timing Application, Cloud-Based
1 Granicus TBD CFE Encoder, High Definition
1 Granicus TBD CFE Display Server, High Definition, HDMI Output City of Palmdale
Broadcast and Communications Systems Equipment Upgrade
February 17, 2026

Equipment List - Continued

Fees

Equipment Cost

The following information is provided as an outline of the cost breakdown for the equipment to address the intent of this proposal.

EQUIPMENT TO BE PURCHASED UNDER THIS PROPOSAL $ 199,505.00

STATE SALES TAX (@11.25%) 22,444.31

FREIGHT 4,725.00

EQUIPMENT TOTAL: $226,674.31

Pricing above is quoted including equipment, State Sales Tax, freight and handling, as stated.

Control Room Rack Equipment
1 Strong SR-CUSTOM-32U-30IN Equipment Rack, 32 Space, 30” Deep, 62.5" High, Black
$670.00 $670.00
1 Strong SR-CUST-SP-32U-30IN Rack Side Panels $475.00 $475.00 1 Strong SR-CUST-DOOR-32U-SLD Rack Door, Rear $150.00 $150.00 1 WattBox WB-800VPS-IPVM-12 Power Strip and Conditioner, 12 Individually Controlled and Metered Outlets
$798.00 $798.00
1 Middle Atlantic UPX-RLNK-2000R-8 CFE 2000VA, 20 Amp UPS Backup Power System, IP Controlled
Miscellaneous
1 Laguna Design Console CFE Operator Console
1 WattBox WB-800VPS-IPVM-18 Power Strip and Conditioner, 18 Individually Controlled and Metered Outlets (Console)
$998.00 $998.00
1 Middle Atlantic UPX-RLNK-2000R-8 CFE 2000VA, 20 Amp UPS Backup Power System, IP Controlled
1 MISC MISC Miscellaneous Cables, Connectors and
Installation Materials
$10,250.00 $10,250.00
EOC/Training Room Equipment
1 Crestron TSW-760 CFE 7" Touch Panel, Wall Mount, Black 2 Crestron DM-NVX-E20-2G-B-T 4K HDR Encoder, Wall Plate, 2-Gang, Black $788.00 $1,576.00 5 Crestron DM-NVX-360 4K HDR Encoder/, (1) 1GB LAN Port $1,495.00 $7,475.00 1 Crestron CEN-IO-COM-102 IP-RS-232 Interface $269.00 $269.00 4 Sharp PN-Y496 CFE 49" Display
1 Panasonic PT-RZ570WU CFE Video Projector
1 Biamp TesiraForte DAN AI CFE Audio DSP, DANTE
1 Extron XPA-2001 CFE Audio Amplifier
5 RDL TX-J2 CFE Audio Interface
4 Atlas FAP83T CFE Speaker, In-Ceiling
1 Middle Atlantic UPX-RLNK-1000R-8 1000VA, 15 Amp UPS Backup Power System, IP Controlled
$1,788.00 $1,788.00
1 WattBox WB-800-IPVM-6 Power Strip and Conditioner, 6 Individually Controlled and Metered Outlets
$540.00 $540.00
Server Room Equipment
3 Crestron DM-NVX-360 4K HDR Encoder/, (1) 1GB LAN Port $1,495.00 $4,485.00 1 WattBox WB-800-IPVM-6 Power Strip and Conditioner, 6 Individually Controlled and Metered Outlets
$540.00 $540.00
1 Crestron CEN-IO-COM-102 IP-RS-232 Interface $269.00 $269.00 1 Middle Atlantic UPX-RLNK-1000R-8 1000VA, 15 Amp UPS Backup Power System, IP Controlled
$1,788.00 $1,788.00
City of Palmdale
Broadcast and Communications Systems Equipment Upgrade
February 17, 2026

IMS requests payment based on monthly progress billing to be generated for equipment received by IMS for the project during the monthly billing period. Invoices are requested to be paid within 30 days of the date of the invoice.

Payment may be made by ACH, wire or City check.

CONCLUSION

All of us at IMS are looking forward to continuing our partnership with the City to enhance the capabilities and functionality of your facility and to continue to support you . Should you have any questions or would like any additional information please do not hesitate to reach out to me directly at 714-579-4100 ext. 202 or by email at [email protected] .

SUBMITTED BY:

Integrated Media Systems

Signature:

Name (Print):

Brad Caldwell

Title:

President & CEO

Date:

February 17, 2026

City Council Staff Report

DATE: MARCH 3, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT

PLANNING DIVISION

DISTRICT: ALL

SUBJECT: RECEIVE THE SUMMARY OF THE 2025 ANNUAL HOUSING

ELEMENT PROGRESS REPORT

RECOMMENDATION

Staff recommend that the City Council:

1. Receive the summary of the 2025 Annual Housing Element Progress Report;

2. Direct staff to make minor revisions to the Report if required by the California Department of Housing and Community Development (HCD); and,

3. Direct staff to file the report with the California Department of HCD.

BACKGROUND

Government Code Section 65400 requires that all California cities provide an Annual Housing Element Progress Report to the Governor’s Office of Planning and Research (OPR) and the California Department of Housing and Community Development (HCD).

The intent of the statute is to describe the City’s progress in meeting its share of the Regional Housing Needs Assessment (RHNA). Also, filing the annual report with OPR and HCD allows the City to continue to be eligible for future housing grants.

DISCUSSION

The City of Palmdale was allocated 6,640 units in the 6th cycle RHNA for the October 2021–October 2029 planning period. These units are distributed by affordability level, and the Housing Element must identify how the City will accommodate them by designating sufficient residential land. While the City must ensure adequate zoning capacity, it is not required to guar antee construction. Progress is reported annually through the Housing Element Progress Report.

Report to Mayor and City Council
Re: Summary of 2025 Annual Housing Element Report
March 3, 2026

In April 2023, the City adopted Zoning Ordinance Amendment 21 -007, updating Title 17 of the Palmdale Municipal Code to be consistent with Palmdale 2045, the City’s adopted General Plan. This update included additional land use designations that allow flexibility in multi-family and mixed-use zones to accommodate residential development.

In calendar year 2025, 185 housing units were issued building permits . The table below provides a breakdown of housing units per year from 2021 to 2025.

Table 1: 6th Cycle RHNA Allocation with Annual Permits Issued

Income
Level RHNA
Allocation 2021 2022 2023 2024 2025 Total Total
Remaining
Extremely
Low
2 2
Very Low 1,777 7 2 4 13 1,764
Low 935 91 205 1 297 638
Moderate 1,004 41 41 963
Above
Moderate
2,924

116 100

149 178 543 2,381
Total 6,640 41 207 312 151 185 896 5,698

City staff continue to process housing development applications as expeditiously as possible to support timely project delivery. Staff also meet regularly with external utility partners to coordinate infrastructure planning and ensure development projects move through the review process in a streamlined and efficient manner.

The annual RHNA progress report captures housing production for a single year but does not reflect the City’s full development pipeline. Several approved residential projects are in post-approval processing and are expected to add units in future reporting cycles.

The City also has multiple approved tentative subdivision maps being marketed to home builders, representing a substantial inventory of entitled, ready-to-develop lots. Although not all units appear in this year’s report, this inventory positions the City to continue making measurable progress toward its RHNA allocation in the coming years.

FISCAL IMPACT

$0; No fiscal impact associated with this action.

STRATEGIC PLAN

Goal III: Invest in infrastructure to improve community livability.

Report to Mayor and City Council
Re: Summary of 2025 Annual Housing Element Report
March 3, 2026

E. Transform housing inventory to meet the changing lifestyle and market demands.

Prepared by: Megan Taggart, Director of Economic and
Community Development
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Salvador Mendez, Interim City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Rpt. 2025 Housing Element Full Report

Jurisdiction Palmdale
Reporting Year 2025
Housing Element Planning Period 6th Cycle
Current Year
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 2
Non-Deed
Restricted 0
Deed
Restricted 4
Non-Deed
Restricted 0
Deed
Restricted 1
Non-Deed
Restricted 0
Deed
Restricted 0
Non-Deed
Restricted 0
178
185
Units by Structure Type Entitled Permitted Completed
Single-family Attached 36 0 0
Single-family Detached 5 97 92
2 to 4 units per structure 0 4 0
5+ units per structure 1089 15 70
Accessory Dwelling Unit 87 68 46
Mobile/Manufactured Home 0 0 0
Total 1217 184 208
Infill Housing Developments and Infill Units Permitted # of Projects Units 34 34
135 150
Total Units
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
(Jan. 1 - Dec. 31)
10/15/2021 - 10/15/2029
Very Low
Low
Moderate
Acutely Low
Extremely Low
97 1,266
749
0 0
0 Income Rental Ownership Total
Acutely Low 0 0 0
Extremely Low 0 0 0
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 0 0
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 423 (2023) 0 0
Ministerial and Discretionary Applications # of Units
Ministerial 88 141
Discretionary 9 1125
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 3 Number of Units in Applications Submitted Requesting a Density Bonus 685 Number of Projects Permitted with a Density Bonus 4
Number of Units in Projects Permitted with a Density Bonus 11 Housing Element Programs Implemented and Sites Rezoned Count 20 0
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Housing Applications Summary
Use of SB 423 Streamlining Provisions - Applications
Number of SB 423 Streamlining Applications
Programs Implemented
Sites Rezoned to Accommodate the RHNA
Units Constructed - SB 423 Streamlining Permits
Number of SB 423 Streamlining Applications Approved
Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Historic Sites
2 3 4 6 7 8 9 10
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Acutely Low-
Income Deed
Restricted
Acutely Low-
Income Non
Deed
Restricted
Extremely
Low-Income
Deed
Restricted
Extremely
Low-Income
Non Deed
Restricted
Very Low-
Income
Deed
Restricted
Very Low-
Income
Non Deed
Restricted
Low-
Income
Deed
Restricted
Low-Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income
Non Deed
Restricted
Above
Moderate-
Income
Total

PROPOSED
Units by
Project
Total
A

PPROVED
Units by
project
Total
D

ISAPPROVE
D Units by
Project
Please select
state
streamlining
provision/s the
application was
submitted
pursuant to.

Is this project
located on a
site with an
associated
historical
designation as
outlined in
Government
Code Section
65400(a)(2)(N)
and reported on
Table L?
Did the
housing
development
application
seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Summary Row: Start Data Entry Below 2 0 61 0 36 0 481 0 0 0 686 1266 749 0 3005005036 39735 15TH ST W The Landing SPR24-0029 5+ R 7/11/2024 0 308 NONE No No 3005005036 39736 15TH ST W The Landing SPR24-0029 SFA R 7/11/2024 0 36 NONE No No 3018018009 VAC/COR AVE
Q/27TH STE Z24-0158 Z24-0158 SFD O 3/12/2024
1 1 NONE No No
3015002005 38563 10TH Place
East Z24-0666 Z24-0666 ADU R
10/29/2024
1 1 NONE No No
3015002004 38557 10TH Place
East Z24-0665 Z24-0665 ADU R
10/29/2024
1 1 NONE No No
3053012030

VAC/COR HAROLD
1ST/HAROLD ASH
Z25-0154 SFD O 6/1/2025
1 1 NONE No No
3024039018 38140 Cima Mesa
Drive Z25-0304 ADU R
11/6/2025
1 1 NONE No No
3021010020 38603 Lilacview
Ave Z25-0042 ADU R
2/18/2025
1 1 NONE No No
3015010029 1211 E Q-5 Ave Z25-0065 ADU R 3/11/2025 1 1 NONE No No 3023061026 5706 Monterey Pl Z25-0067 ADU R 3/12/2025 1 1 NONE No No 3008017008 38503 Sumac Ave Z25-0074 ADU R 3/19/2025 1 1 NONE No No 3008017008 38503 Sumac Ave Z25-0125 ADU R 5/6/2025 1 1 NONE No No 3004017015 38353 5th Pl W Z25-0162 ADU R 6/12/2025 1 1 NONE No No 3021013007 38538 Landon Ave Z25-0178 ADU R
6/30/2025
1 1 NONE No No
3052018031 386308 32nd St E Z25-0204 ADU R 7/20/2025 1 1 NONE No No 3005040027 40101 Villa Moura
Dr Z25-0288 ADU R
10/17/2025
1 1 NONE No No
3012030006 37810 19th St E Z25-0313 ADU R 11/24/2025 1 1 NONE No No 3012007019 37825 11th St E Z25-0330 ADU R 12/18/2025 1 1 NONE No No 3052017009

VAC/VALLEY

SPRINGS RD/VIC E
T6 Z24-0623 SFD O 10/10/2024
0 1 NONE No No
3204030181 VAC/KAREN
DR/VIC AVE M7 Z24-0707 SFD O
12/10/2024
0 1 NONE No No
Table A
Cells in grey contain auto-calculation formulas
51 Project Identifier Unit Types Density Bo
Applica
11 Housing Development Applications Submitted
Proposed Units - Affordability by Household Incomes
Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT
Reporting
Year 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 10/15/2021 10/15/2029
Table A2
Streamlining Historic Sites Infill
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Res triction
Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(SFA,SFD,2
to
4,5+,ADU,MH
)
Tenure
R=Renter
O=Owner
Acutely Low-
Income
Deed
Restricted
Acutely Low-
Income Non
Deed
Restricted
Extremely
Low- Income
Deed
Restricted
Extremely
Low- Income
Non Deed
Restricted
Very Low-
Income
Deed
Restricted
Very Low-
Income
Non Deed
Restricted
Low-
Income
Deed
Restricted
Low-
Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Entitlement
Date
Approved
# of Units
issued
Entitlements
Acutely
Low-
Income
Deed
Restricted
Acutely
Low-
Income
Non Deed
Restricted
Extremely
Low-
Income
Deed
Restricted
Extremely
Low-
Income
Non Deed
Restricted
Very Low-
Income
Deed
Restricted
Very Low-
Income
Non Deed
Restricted
Low-
Income
Deed
Restricted
Low-
Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Building
Permits Date
Issued
# of Units Issued
Building Permits
Acutely
Low-
Income
Deed
Restricted
Acutely
Low-
Income Non
Deed
Restricted
Extremely
Low-
Income
Deed
Restricted
Extremely
Low-
Income Non
Deed
Restricted
Very Low-
Income
Deed
Restricted
Very Low-
Income
Non Deed
Restricted
Low-
Income
Deed
Restricted
Low-
Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Certificates of
Occupancy or
other forms of
readiness
(see instructions)
Date Issued
# of Units
issued
Certificates
of
Occupancy
or other
forms of
readiness
Please select
the state
streamlining
provision the
project was

APPROVED
pursuant to.
(may select
multiple)
Is this project
located on a site
with an
associated
historical
designation as
outlined in
Government
Code Section
65400(a)(2)(N)
and reported on
Table L?
Infill Units?
Y/N+
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined the
units were affordable
(see instructions)
Term of Affordability
or Deed Restriction
(years) (if affordable
in perpetuity enter
1000)+
Number of
Demolished/Destro
yed Units
Demolished
or Destroyed
Units
Demolished/
Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum Allowable
Residential G ross F loor
Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications Given
to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking Waivers
or Parking
Modifications)
Did the project
receive a reduction
or waiver of parking
standards? (Y/N)
Notes+
Summary Row : Start Data Entry Below 2 0 161 0 36 0 483 0 0 0 535 1217 0 0 2 0 4 0 1 0 0 0 178 184 3 0 7 0 7 0 61 0 0 1 129 208 0 3008-040-012 3009-018-009 38225 9th Street
E a st
Building A (8
Units ) 9th Patriot
MSPR-22-002 B23-
02320 5+ R
0 2 6 5/20/2025 8 0 NONE No N Other DB 55 5.0%
0 Development
Standards
Modification
Yes
3009-018-009 38225 9th St Eas t Building D (7
Units ) 9th Patriot
MSPR-22-002 /
B23 02323 5+ R 0 7 9/24/2025 7 0 NONE No N
3101-007-067 41303 Maple Street Garage to ADU RES23-00042 ADU O 0 1 6/26/2025 1 0 NONE No N 3018-022-019 38350 26th Street E SFR Z23-126 / RES23-
00049 SFD O 0 1 1/8/2025 0 0 NONE No N
3014-017-018 38233 17th St E Detached ADU Z23-0525 / RES23- 00102 ADU O 0 1 6/18/2025 1 0 NONE No N
3014-017-018 38233 17th St E JADU Z23-0525 / RES23-
00102 ADU O 0 1 6/18/2025 1 0 NONE No N
3012-036-004 1520 E Ave R-12 Z23-017 RES24-00203 ADU O 0 1 2/11/2025 1 0 NONE No N 3003-083-022 38770 Elder Creek B22-03853 Z22-591 ADU R 0 1 3/16/2023 1 0 NONE No N 3018-014-074
38533 25th Street
E a st
Juniper Valley
Townhomes (SPR
22-003)
B22-01445/ B22-
01443 / B22-
01446 / B22-
01444 /B22-01442
/ B22-01448 / B22-
01441
5+ R
0 0 7 7 55 1 10/21/2025 70 NONE No N Other DB
affordability determined by the
federal Low-Income Hous ing
Tax Credit (LIHTC) program,
targeting hous eholds earning
30-70% of the Area Median
Income (AMI)
55 0.0%
4 Development
Standards
Modification
Yes
3014-029-027
1141 Eas t Avenue R Z23-0542 RES24-00038 SFD O
0 1 7/30/2025 1 0 NONE No N Other DB 55 5.0%
1 Other Yes
Building Permits applied for
in 2022 not yet approved.

Grading permit #EN22-
00262 approved 4/25/20233050004009 5902 Eas t Avenue Z22-392 B22-01371 SFD O 0 0 1 4/30/2025 1 NONE No N 3001-076-029 4759 Mallow Ct Z23-0462 RES24-00286 ADU O 0 1 6/2/2025 1 0 NONE No N 3012-007-026 37863 11th Street E Z23-291 RES24-00299 ADU O 0 1 4/1/2025 1 0 NONE No N 3010029052 37666 Dixie Dr Z23-062 RES24-00300 ADU O 0 1 3/18/2025 1 0 NONE No N 3001-140-013 5512 Las Bris as Terr Z24-0688 RES24-00311 SFD O 0 1 9/8/2025 1 0 NONE No N 3206-076-006 4106 Saddle Dr SDP23-0001 RES24-00342 SFD O 0 1 2/13/2025 1 0 NONE No N 3023-067-031 38136 52nd St Eas t B22-02897 ADU R 0 0 0 NONE No N 3051-048-028 5219 Alys s a Ln B23-00433 ADU R 0 0 0 NONE No N 3023-041-005 37746 52nd St E B23-01599 Z23-223 ADU R 0 0 1 5/29/2025 1 NONE No N 3003065017 38873 Calis toga St
Unit B B23-010776 Z23-247 ADU O 0 0 1 5/5/2025 1 NONE No 3008-013-902 513 E Ave Q4 Victory Outreach RES25-00336 2 to 4 R 0 2 2 12/11/2025 4 0 NONE No N Other Other 3003040022 1348 WINDERMERE
CT
Z24-0684/ Pacific
Comm (TTM
54058-03)
RES24-00362 ADU O
0 1 5/6/2025 1 0 NONE No N
3020042069 3634 E Ave Q-14 Pacific Comm
(TTM 54058 03) RES24-00365 SFD O 0 1 10/20/2025 1 0 NONE No N 3020042031 3669 Saddleback
Dr
Pacific Comm
(TTM 54058 03) RES24-00374 SFD O 0 1 6/3/2025 1 0 NONE No N 3020042032 3677 Saddleback Dr Pacific Comm
(TTM 54058-03) RES24-00375 SFD O 0 1 6/3/2025 1 0 NONE No N 3003102027 2302 Century Plant
St
Pacific Comm
(TTM 54058 03)
SDP20-004 / B22-
04111 SFD O 0 0 1 7/28/2025 1 NONE No N
3003102031 2309 CENT URY

PLANT ST
Pacific Comm
(TTM 54058 03)
SDP20-004 / B22-
04112 SFD O 0 0 1 7/28/2025 1 NONE No N
3003102033 2321 CENT URY

PLANT ST
Pacific Comm
(TTM 54058-03)
SDP20-004 B22-
04113 SFD O 0 0 1 12/16/2025 1 NONE No N
3020042063 3682 E Ave Q-14 Pacific Comm
(TTM 54058 03) RES24-00363 SFD O 0 1 10/16/2025 1 0 NONE No N 3003103034
2410 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00310 SFD O
0 1 11/19/2025 1 0 NONE No N
3003103002
38827 Candlenut Dr
Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00311 SFD O
0 1 11/19/2025 1 0 NONE No N
3003103003 38819 Candlenut
Dr.

Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00312 SFD O
0 1 11/19/2025 1 0 NONE No N
3003103036 38835 Candlenut
Dr.

Pacific Montera /
TR 54058-03 /
SDP20 004 RES25-00313
SFD O
0 1 11/19/2025 1 0 NONE No N
3003103038
2324 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00314 SFD O
0 1 11/19/2025 1 0 NONE No N
3003103053
2409 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00315 SFD O
0 1 11/19/2025 1 0 NONE No N
3003103001 38835 Candlenut
Dr.

Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00316 SFD O
0 1 11/19/2025 1 0 NONE No N
3003103004
38811 Candlenut Dr
Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00317 SFD O
0 1 11/19/2025 1 0 NONE No N
30033103050
2331 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00318 SFD O
0 1 11/19/2025 1 0 NONE No N
3052-036-424 2904 NANDINA DR Pacific Comm
(TTM 54058 03)
SDP20-004 / B22-
01464 ADU O 0 0 1 3/21/2025 1 NONE No N
3003103052
2401 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00319 SFD O
0 1 11/19/2025 1 0 NONE No N
3003103035
2402 Quail Bus h
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00320 SFD O
0 1 11/19/2025 1 0 NONE No N
3003103037
2330 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00321 SFD O
0 1 11/19/2025 1 0 NONE No N
3003103040
2325 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00322 SFD O
0 1 11/19/2025 1 0 NONE No N
3003103051
2337 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00323 SFD O
0 1 11/19/2025 1 0 NONE No N
3014021011 1803 E Avenue Q-9 Z24-0418 RES24-00206 ADU O 0 1 5/6/2025 1 1 9/2/2025 1 NONE No N 3206072015 39651 Nicholas Ct Jos hua Ranch / TR
52200 1 / B20-02512 SFD O 0 0 1 6/6/2025 1 NONE No N
3206072016 39645 Nicholas Ct Jos hua Ranch / TR
52200-1 / B20-02513 SFD O 0 0 1 6/6/2025 1 NONE No N
3206072013 39659 Nicholas Ct Jos hua Ranch / TR
52200 3 / RES24-00122 SFD O 0 1 3/17/2025 1 1 9/4/2025 1 NONE No N 3003-065-017 38873 CALISTOGA
ST Z23-247 B23-01776 ADU R 0 0 1 5/5/2025 1 NONE No N
3204025048
6713 Solera Dr
The Res erve / TR
81337 / SDP24-
0002
RES24-00367 SFD O
0 1 2/12/2025 1 1 8/12/2025 1 NONE No N
3204025048
41844 Oak Barrel Ct
The Res erve / TR
81337 / SDP24-
0002
RES24-00368 SFD O
0 1 2/12/2025 1 1 8/12/2025 1 NONE No N
3204025048
6725 Solera Dr
The Res erve / TR
81337 / SDP24-
0002
RES24-00369 SFD O
0 1 2/12/2025 1 1 8/12/2025 1 NONE No N
3204025048
6737 Solera Dr
The Res erve / TR
81337 / SDP24-
0002
RES24-00370 SFD O
0 1 2/12/2025 1 1 6/30/2025 1 NONE No N
3204025048
41847 Oak Barrel Ct
The Res erve / TR
81337 / SDP24-
0002
RES24-00371 SFD O
0 1 2/12/2025 1 1 8/12/2025 1 NONE No N
3204025048
6749 Solera Dr
The Res erve / TR
81337 / SDP24-
0002
RES24-00372 SFD O
0 1 2/12/2025 1 1 6/30/2025 1 NONE No N
3206071025 39624 NICHOLAS
CT
Jos hua Ranch /
TTM 52200-3
SDP18-004/B23-
01400 SFD O 0 0 1 3/17/2025 1 NONE No N
3206071028 39635 NICHOLAS
CT
Jos hua Ranch /
TTM 52200 3
SDP18-004/B23-
01401 SFD O 0 0 1 5/22/2025 1 NONE No N
3206071026 39630 NICHOLAS
CT
Jos hua Ranch /
TTM 52200 3
SDP18-004/B23-
01402 SFD O 0 0 1 3/24/2025 1 NONE No N
3020042035 3692 Adobe Dr
Pacific
Communities SDP
20-001
B22-04094 SFD O
0 0 1 4/15/2025 1 NONE No N
3020042042 3667 Adobe Dr
Pacific
Communities SDP
20-001
B22-04096 SFD O
0 0 1 4/9/2025 1 NONE No N
3020042036 3684 Adobe Dr
Pacific
Communities SDP
20 001
B22-04098 SFD O
0 0 1 4/9/2025 1 NONE No N
3020042039 3691 Adobe Dr
Pacific
Communities SDP
20-001
B22-04099 SFD O
0 0 1 4/8/2025 1 NONE No N
3020042041 3675 Adobe Dr
Pacific
Communities SDP
20-001
B22-04100 SFD O
0 0 1 3/27/2025 1 NONE No N
3020042023 3632 Saddleback
Rd
Pacific
Communities SDP
20 001
B22-04102 SFD O
0 0 1 3/27/2025 1 NONE No N
3020042037 3676 Adobe Dr
Pacific
Communities SDP
20-001
B22-04103 SFD O
0 0 1 5/27/2025 1 NONE No N
3020042040 3683 Adobe Dr
Pacific
Communities SDP
20 001
B22-04104 SFD O
0 0 1 4/10/2025 1 NONE No N
3020042043 3659 Adobe Dr.

Pacific
Communities SDP
20 001
B22-04105 SFD O
0 0 1 4/10/2025 1 NONE No N
3020042050 38043 Cranes bill Ct
Pacific
Communities SDP
20-001
B22-04106 SFD O
0 0 1 6/23/2025 1 NONE No N
3020042051 38051 Cranes bill Ct
Pacific
Communities SDP
20 001
B22-04107 SFD O
0 0 1 3/27/2025 1 NONE No N
3023083027 38129 Rainer Dr Z21-689 RES25-002369/
B22-00372 ADU R
0 1
11/18/2025
1 0 NONE No N
B22-00372 Expired and
New Building Permit had to
be is s ued
3206071020 37140 Eliopulos
Ranch Dr
Jos hua Ranch
(TTM 52200-02)
SPD18-004
B23-01395 SFD O
0 0 1 1/29/2025 1 NONE No N
3206071019 3716 Eliopulos
Ranch Dr
Jos hua Ranch
(TTM 52200 02)
SDP 18-004 / B23-
01393 SFD O 0 0 1 5/22/2025 1 NONE No N
3009001050 38161 Vito Lane Homes 4Families
(SPR15-007) RES25-00017 SFD O
0 1 10/9/2025 1 0 NONE No N Other DB 100.0%
1 Development
Standards
Modification
37095 5637 Redwood Ave.

B Z23-0380 RES23-00029 ADU R 0 1 10/19/2023 1 0 NONE No N 3023010018 37351 51s t Street Z23-0394 RES25-00222
/RES23 00048 ADU R 0 1 9/25/2025 1 0 NONE No N Expired Permit from 2023 Reis s ued for 2025
3009001029 172 Taintor Rd Homes 4Families RES23-00053 SFD O 0 0 1 8/5/2025 1 NONE No N Other DB
Affordability bas ed on current
new home s ales price being
within moderate income range
100.0%
1 Development
Standards
Modification
Yes
3009001030 176 Taintor Rd Homes 4Families RES23-00054 SFD O 0 0 1 8/5/2025 1 NONE No N Other DB
Affordability bas ed on current
new home s ales price being
within moderate income range
100.0%
1 Development
Standards
Modification
Yes
3009-001-039 38206 Vito Lane Homes 4Families RES23-00055 SFD O 0 0 1 8/5/2025 1 NONE No N Other DB
Affordability bas ed on current
new home s ales price being
within moderate income range
100.0%
1 Development
Standards
Modification
Yes
3009-001-040 38202 Vito Lane Homes 4Families RES23-00056 SFD O 0 0 1 8/5/2025 1 NONE No N Other DB
Affordability bas ed on current
new home s ales price being
within moderate income range
100.0%
1 Development
Standards
Modification
Yes
3009-010-047 38207 Vito Lane Homes 4Families RES23-00057 SFD O 0 0 1 8/5/2025 1 NONE No N Other DB
Affordability bas ed on current
new home s ales price being
within moderate income range
100.0%
1 Development
Standards
Modification
Yes
3009-001-048 38203 Vito Lane Homes 4Families RES23-00058 SFD O 0 0 1 8/5/2025 1 NONE No N Other DB
Affordability bas ed on current
new home s ales price being
within moderate income range
100.0%
1 Development
Standards
Modification
Yes
3023086017 37217 Fes tival Ct
Unit B Z23-0618 RES23-00129 ADU O
0 0 1 1/6/2025 1 NONE No N 100.0%
1 Development
Standards
Modification
Yes
3004042019 1715 Date Palm Dr Z24-0434 RES24-00225 ADU O 0 1 3/27/2025 1 1 12/8/2025 1 NONE No N 100.0%
1 Development
Standards
Modification
Yes
3053035406 36602 Spanis h
Broom Dr. Z24-0603 RES24-00298 ADU O
0 1 2/11/2025 1 1 10/8/2025 1 NONE No N 100.0%
1 Development
Standards
Modification
Yes
3023031057 4632 Blue Ride,
Unit B Z23-157 B22-03203 ADU O
0 0 1 12/17/2025 1 NONE No N 100.0%
1 Development
Standards
Modification
Yes
3018006014 38633 Ladelle Ave Z20-372 B20-01390 ADU O
0 0 1 8/7/2025 1 NONE No N 100.0%
1 Development
Standards
Modification
Yes
3024020031 37616 Ruby Ln Z22-610 B23-01068 ADU O
0 0 1 1/16/2025 1 NONE No N 100.0%
1 Development
Standards
Modification
Yes
3003103021 38808 Malva Ros a
Dr
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00037 SFD O
0 1 2/18/2025 1 1 11/24/2025 1 NONE No N
3003103043 2234 Quail Bus h Dr
Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00039 SFD O
0 1 2/18/2025 1 1 11/20/2025 1 NONE No N
3204025048 41823 Oak Barrel
The Res erve / TR
81337 / SDP24-
0002
RES25-00093 SFD O
0 1 8/7/2025 1 1 12/18/2025 1 NONE No N
3204025048 41820 Oak Barrel
The Res erve / TR
81337 / SDP24-
0002
RES25-00094 SFD O
0 1 8/7/2025 1 1 12/18/2025 1 NONE No N
3204025048 41832 Oak Barrel
The Res erve / TR
81337 / SDP24-
0002
RES25-00095 SFD O
0 1 8/7/2025 1 1 12/18/2025 1 NONE No N
3003104005
1888 VINCENT

DRIVE, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00152 SFD O
0 0 1 3/20/2025 1 NONE No N
3003104027
1879 VINCENT

DRIVE, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00153 SFD O
0 0 1 3/19/2025 1 NONE No N
3003104006
1880 VINCENT

DRIVE, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00154 SFD O
0 0 1 3/20/2025 1 NONE No N
3003104026
1871 VINCENT

DRIVE, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00266 SFD O
0 0 1 3/18/2025 1 NONE No N
3003104007
1872 VINCENT
Drive, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00270 SFD O
0 0 1 4/16/2025 1 NONE No N
3003104008
1864 VINCENT
Drive, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00271 SFD O
0 0 1 4/16/2025 1 NONE No N
3003104024
1855 Vincent Drive,
Palmdale, CA
93535
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00272 SFD O
0 0 1 4/17/2025 1 NONE No N
3003104025
1863 Vincent Drive,
Palmdale, CA
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00273 SFD O
0 0 1 4/17/2025 1 NONE No N
3003104009
1856 VINCENT
Drive, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00312 SFD O
0 0 1 6/18/2025 1 NONE No N
3003104023
1847 VINCENT
Drive, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00313 SFD O
0 0 1 6/18/2025 1 NONE No N
3003104022
1839 VINCENT
Drive, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00314 SFD O
0 0 1 6/18/2025 1 NONE No N
3003104011
1840 VINCENT
Drive, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00315 SFD O
0 0 1 6/18/2025 1 NONE No N
3003104010
1848 VINCENT
Drive, PALMDALE
93551
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00316 SFD O
0 0 1 6/18/2025 1 NONE No N
3003104028 1887 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES25-0027 SFD O
0 1 5/6/2025 1 1 10/27/2025 1 NONE No N
3003101004 39035 Calmview
Cir cle
Jos hua Landing /
TR 60732 / SDP24-
0001
RES25-00026 SFD O
0 1 5/6/2025 1 1 10/27/2025 1 NONE No N
3003101003 39043 CALMVIEW
CIR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES25-00025 SFD O
0 1 5/6/2025 1 1 10/27/2025 1 NONE No N
3003104002 39051 CLAMVIEW
CIR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES25-00024 SFD O
0 1 8/21/2025 1 1 12/18/2025 1 NONE No N
3003104019 1815 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES25-00023 SFD O
0 1 4/15/2025 1 1 9/11/2025 1 NONE No N
3003104018 1807 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES25-00022 SFD O
0 1 4/15/2025 1 1 10/15/2025 1 NONE No N
3003101017 1788 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES25-00021 SFD O
0 1 4/17/2025 1 1 8/27/2025 1 NONE No N
3003104016 1796 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES25-00020 SFD O
0 1 4/17/2025 1 1 9/11/2025 1 NONE No N
3003104015 1804 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES25-00007 SFD O
0 1 4/15/2025 1 1 9/11/2025 1 NONE No N
3003104021 1831 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00323 SFD O
0 1 1/27/2025 1 1 7/16/2025 1 NONE No N
3003101020 1823 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00322 SFD O
0 1 1/27/2025 1 1 7/16/2025 1 NONE No N
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Demolished/Destroyed UnitsProject Identifier Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT
Reporting
Year 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 10/15/2021 10/15/2029
Note: "+" indicates an optional field
3003101014 1816 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00321 SFD O
0 1 1/27/2025 1 1 7/16/2025 1 NONE No N
3003104013 1824 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00320 SFD O
0 1 1/27/2025 1 1 7/16/2025 1 NONE No N
3003101012 1832 VINCENT DR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00319 SFD O
0 1 1/27/2025 1 1 7/16/2025 1 NONE No N
3003101001 39059 CLAMVIEW
CIR
Jos hua Landing /
TR 60732 / SDP24-
0001
RES24-00151 SFD O
0 1 8/21/2025 1 1 12/18/2025 1 NONE No N
3010031107 153 R-4,
PALMDALE 93550 Z24-0438 RES24-00200 ADU R 0 1 1/7/2025 1 3 4/7/2025 3 NONE No N Other DB 3014002012
38019 11TH Street,
Unit B, PALMDALE
93550
Z24-0165 RES24-00083 ADU R
0 1 4/21/2025 1 0 NONE No N
3014023022 1855 Q-11,
PALMDALE 93550 Z24-0465 RES24-00234 ADU R 0 1 7/9/2025 1 0 NONE No N 3020007034 3223 E Avenue R
12, PALMDALE, CA Z24-0416 RES25-00251
/RES24-00194 SFD O
0 1 9/25/2025 1 0 NONE No N
RES24-00194 Expired
before is s ues , New permit
RES25-00251 is s ued
3021023001
38502 E 32ND
Street, PALMDALE
93550
Z23-0585 RES25-00139 ADU R
0 1 5/19/2025 1 0 NONE No N
3050007001 6015 E T-4 Avenue,
PALMDALE 93552 Z23-207 RES24-00022 SFD O 0 1 6/17/2025 1 0 NONE No N 3003070048
39440 OBSIDIAN
Court, PALMDALE
93551
Z24-0057 RES24-00055 ADU R
0 0 1 3/4/2025 1 NONE No N
3010013033
37435 SUMAC
Avenue, #B,
PALMDALE 93550
Z24-0157 RES24-00078 ADU R
0 0 1 4/1/2025 1 NONE No N
3012002004
37924 PALM VISTA
Avenue, #Unit B,
PALMDALE 93550
Z24-0224 RES24-00110 ADU R
0 0 1 3/12/2025 1 NONE No N
3018006005
38628 21ST Street,
#B, PALMDALE
93550
Z24-0225 RES24-00109 ADU R
0 0 1 2/27/2025 1 NONE No N
3019046020
2137 ESTRELLA
Court, #B,
PALMDALE 93550
Z24-0348 RES24-00208 ADU R
0 0 1 9/29/2025 1 NONE No N
3019049008 2413 EAST R-6,
PALMDALE 93550 Z23-0473 RES24-00066 ADU R 0 0 1 7/22/2025 1 NONE No N 3023083052
5309 SAINT
LAURENT Place,
PALMDALE 93552
Z24-0018 RES24-00179 ADU R
0 0 1 6/16/2025 1 NONE No N
3051029019
36926 HAMPTON
Court, PALMDALE
93552
Z24-0350 RES24-00222 ADU R
0 0 1 9/23/2025 1 NONE No N
3051039081
36921 ROYCE
Court, #UNIT B,
PALMDALE 93552
Z24-0102 RES24-00094 ADU R
0 0 1 3/20/2025 1 NONE No N
3052040037 37068 KEITH Court,
PALMDALE 93550 Z23-0600 RES24-00060 ADU R 0 1 5/30/2025 1 0 NONE No N 3052043025 3767 NOLL Drive,
PALMDALE 93550 Z24-0019 RES24-00129 ADU R 0 0 1 9/30/2025 1 NONE No N 3003103023 38824 Malva Ros a
Dr.

Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00032 SFD O
0 1 2/18/2025 1 0 NONE No N
3204054013 41829 PICO Way,
PALMDALE 93551 Z24-0087 RES24-00034 ADU R 0 0 1 7/14/2025 1 NONE No N 3014002040 38114 10TH Street Z23-0592 Z23-0592 ADU R 0 0 1 6/5/2025 1 NONE No N 3004028005 338 MESA VERDE
Avenue Z24-0017 RES24-00166 ADU R 0 1 2/27/2025 1 1 9/24/2025 1 NONE No N 3008017019 38564 3RD Street Z24-0103 RES25-00153 ADU R 0 1 7/7/2025 1 0 NONE No N 3052053003 36535
SILVERSPUR LANE Z24-0143 RES24-00077 ADU R 0 0 1 4/2/2025 1 NONE No N 3012002005 37918 Palm Vis ta
Ave Z24-0169 RES24-00119 ADU R 0 1 4/17/2025 1 0 NONE No N 3012002005 37918 Palm Vis ta
Ave Z24-0169 RES24-00106 SFD O 0 1 4/17/2025 1 0 NONE No N 3009008023 526 EAST Q-9 Z24-0175 RES24-00193 ADU R 0 1 4/9/2025 1 0 NONE No N 3015002034 1005 Q-5 #UNITS Z24-0245 RES24-00205 ADU R 0 1 4/21/2025 1 0 NONE No N 3014012016 1512 EAST Q-11 Z24-0288 RES24-00212 ADU R 0 1 7/30/2025 1 0 NONE No N 3023037004 5025 CLIFF ROSE
Drive Z24-0314 RES25-00168 ADU R 0 1 10/2/2025 1 0 NONE No N 3003027043 38955 DIANRON
Road Z24-0384 RES24-00269 ADU R 0 1 12/2/2025 1 0 NONE No N 3023085017 4760 MINSTREL
Drive Z24-0386 RES24-00207 ADU R 0 1 6/18/2025 1 0 NONE No N 3023054074 38144 RIVIERA
Court Z24-0425 RES24-00276 ADU R 0 1 3/4/2025 1 1 3/4/2025 1 NONE No N 3020017042 3049 R-6 Z24-0428 RES24-00211 ADU R 0 1 1/30/2025 1 0 NONE No N 3003103020 38800 Malva Ros a
Dr.

Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00031 SFD O
0 1 2/18/2025 1 0 NONE No N
3003045037 1108 WITHERILL
Place Z24-0542 RES24-00251 ADU R 0 1 1/22/2025 1 1 12/22/2025 1 NONE No N 3001144006 40824 LAS
PIEDRAS Terrace Z24-0584 RES24-00280 ADU R 0 1 10/20/2025 1 0 NONE No N 3005033044 39736 GOLFERS
Drive Z24-0600 RES24-00289 ADU R 0 1 4/20/2025 1 1 9/16/2025 1 NONE No N 3020022012 3101 HEATHER
Avenue Z24-0654 RES24-00305 ADU R 0 0 0 NONE No N
3101036074 5900 ALLEPPO
Lane Z24-0696 RES24-00378 ADU R 0 1 5/8/2025 1 0 NONE No N 3204025048 320402048 41863 BONITA
DRIVE
The Res erve / TR
81337 / SDP24-
0002
RES24-00071 SFD O
0 0 1 2/27/2025 1 NONE No N
3204025048 n/a 6907 SOLERA
DRIVE
The Res erve / TR
81337 / SDP24-
0002
RES24-00241 SFD O
0 0 1 2/27/2025 1 NONE No N
3204025048 n/a 6833 SOLERA Drive
The Res erve / TR
81337 / SDP24-
0002
RES24-00242 SFD O
0 0 1 2/19/2025 1 NONE No N
3204025048 n/a 6821 SOLERA Drive
The Res erve / TR
81337 / SDP24-
0002
RES24-00243 SFD O
0 0 1 2/19/2025 1 NONE No N
3204025048 n/a 6809 SOLERA Drive
The Res erve / TR
81337 / SDP24-
0002
RES24-00244 SFD O
0 0 1 2/24/2025 1 NONE No N
3204025048 n/a 41846 CASTELLO
Lane
The Res erve / TR
81337 / SDP24-
0002
RES24-00245 SFD O
0 0 1 2/27/2025 1 NONE No N
3204025048 n/a 41849 CASTELLO
Lane
The Res erve / TR
81337 / SDP24-
0002
RES24-00246 SFD O
0 0 1 2/27/2025 1 NONE No N
3204025048 n/a 41834 CASTELLO
Lane
The Res erve / TR
81337 / SDP24-
0002
RES24-00252 SFD O
0 0 1 4/29/2025 1 NONE No N
3204025048 n/a 41825 CASTELLO
Lane
The Res erve / TR
81337 / SDP24-
0002
RES24-00261 SFD O
0 0 1 5/23/2025 1 NONE No N
3204025048 n/a 41837 CASTELLO
Lane
The Res erve / TR
81337 / SDP24-
0002
RES24-00262 SFD O
0 0 1 5/23/2025 1 NONE No N
3204025048 n/a 41822 CASTELLO
Lane
The Res erve / TR
81337 / SDP24-
0002
RES24-00263 SFD O
0 0 1 5/23/2025 1 NONE No N
3204025048 n/a 41810 CASTELLO
Lane
The Res erve / TR
81337 / SDP24-
0002
RES24-00264 SFD O
0 0 1 5/23/2025 1 NONE No N
3204025048 n/a 41813 CASTELLO
Lane
The Res erve / TR
81337 / SDP24-
0002
RES24-00265 SFD O
0 0 1 5/23/2025 1 NONE No N
3003030025 3003102019 2412 CENTURY
PLANT Street
Pacific Montera /
TR 54058-03 /
SDP20 004
RES24-00229 SFD O
0 0 1 8/20/2025 1 NONE No N
3003030025 3003102022 2332 CENTURY
PLANT Street
Pacific Montera /
TR 54058-03 /
SDP20-004
RES24-00339 SFD O
0 0 1 8/21/2025 1 NONE No N
3003030025 3003102038 2411 CENTURY
PLANT Street
Pacific Montera /
TR 54058-03 /
SDP20 004
RES24-00356 SFD O
0 0 1 8/21/2025 1 NONE No N
3003101018 2113 CORK OAK
Street
Pacific Montera /
TR 54058-04 /
SDP20 004
RES24-00338 SFD O
0 0 1 10/30/2025 1 NONE No N
3206076001 4032 SADDLE Drive
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00040 SFD O
0 0 1 9/10/2025 1 NONE No N
3206076002 4040 SADDLE Drive
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00041 SFD O
0 0 1 9/10/2025 1 NONE No N
3206076014 4013 SADDLE Drive
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00045 SFD O
0 0 1 9/9/2025 1 NONE No N
3206076015 4019 SADDLE Drive
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00048 SFD O
0 0 1 9/9/2025 1 NONE No N
3206076016 4025 SADDLE Drive
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00049 SFD O
0 0 1 9/10/2025 1 NONE No N
3206076017 4033 SADDLE Drive
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00050 SFD O
0 0 1 9/10/2025 1 NONE No N
3003069076
39312 DUNBAR ST,

PALMDALE, CA
93551
Z23-107 B23-00807 ADU R
0 0 1 2/20/2025 1 NONE No N
3004027008
38212 SAN MATEO
Avenue,
PALMDALE 93551
Z22-101 RES24-00090 ADU R
0 0 1 8/19/2025 1 NONE No N
3008013029
509 E AVENUE Q 5,
#B, PALMDALE, CA
93550
Z23-077 B23-01729 ADU R
0 0 1 6/5/2025 1 NONE No N
3012028054
37947 ROSEMARIE
Street, PALMDALE
93550
Z23-0596 RES23-00130 ADU R
0 0 1 3/17/2025 1 NONE No N
3018021009
38635 27TH ST
EAST, #UNIT B,

PALMDALE, CA
93550
Z23-0384 B23-00459 ADU R
0 0 1 8/7/2025 1 NONE No N
3019010036 2904 R-10, #B,
PALMDALE 93550 Z23-0460 RES23-00086 ADU R 0 0 1 7/3/2025 1 NONE No N 3020018053
3653 E R-12
Avenue,

Z23-0547 RES24-00003 ADU R 0 0 1 11/20/2025 1 NONE No N 3020033008
37334 E 37TH
Street, PALMDALE
93550
Z23-0539 RES23-00093 ADU R
0 0 1 6/3/2025 1 NONE No N
3021007031
38702 POND
Avenue,
PALMDALE 93550
Z19-432 RES24-00145 ADU R
0 1 5/20/2024 1 0 NONE No N
3023012034
37203 52ND Street,
Unit B, PALMDALE
93552
Z23-051 RES24-00235 ADU R
0 0 1 5/21/2025 1 NONE No N
3052006029
36733 42ND ST

EAST, PALMDALE,
CA
Z23-220 B23-01474 SFD O
0 0 1 9/24/2025 1 NONE No N
3052041008
3019 E AVENUE S
1, PALMDALE, CA
93550
Z22-450 B22-03090 ADU R
0 0 1 4/22/2025 1 NONE No N
3053043019
37132 KENDRICK
Circle, PALMDALE
93550
Z23-108 RES23-00061 ADU R
0 0 1 4/24/2025 1 NONE No N
3206076007 4112 SADDLE DR
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00344 SFD O
0 1 2/13/2025 1 0 NONE No N
3206076008 39273 SADDLE DR
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00345 SFD O
0 1 2/19/2025 1 0 NONE No N
3206076009 39301 SADDLE DR
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00346 SFD O
0 1 2/19/2025 1 0 NONE No N
3206076010 39309 SADDLE DR
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00348 SFD O
0 1 2/19/2025 1 0 NONE No N
3206076011 39317 SADDLE DR
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00349 SFD O
0 1 2/19/2025 1 0 NONE No N
3206076012 39325 SADDLE DR
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-003350 SFD O
0 1 2/19/2025 1 0 NONE No N
3206076013 39333 SADDLE DR
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00352 SFD O
0 1 2/19/2025 1 0 NONE No N
3206076021 4065 SADDLE DR
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00353 SFD O
0 1 2/19/2025 1 0 NONE No N
3206076022 39270 SADDLE DR
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00354 SFD O
0 1 2/19/2025 1 0 NONE No N
3206076023 39302 SADDLE SR
Jos hua Ranch / TR
52200-4 / SDP23-
0001
RES24-00355 SFD O
0 1 2/19/2025 1 0 NONE No N
3003103039 2318 Quail Bus h
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00033 SFD O
0 1 2/18/2025 1 0 NONE No N
3003103045 2301 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00034 SFD O
0 1 2/18/2025 1 0 NONE No N
3003103042 2300 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00035 SFD O
0 1 2/18/2025 1 0 NONE No N
3003103044 2235 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00036 SFD O
0 1 2/18/2025 1 0 NONE No N
3003103041 2306 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00038 SFD O
0 1 2/18/2025 1 0 NONE No N
3003103047 2313 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00040 SFD O
0 1 2/18/2025 1 0 NONE No N
3003103022 38816 Malva Ros a
Dr
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00041 SFD O
0 1 2/18/2025 1 0 NONE No N
3003103048 2319 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20-004
RES25-00044 SFD O
0 1 2/18/2025 1 0 NONE No N
3003103046 2307 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00043 SFD O
0 1 2/18/2025 1 0 NONE No N
3003103040 2312 Quail Bus h St
Pacific Montera /
TR 54058-03 /
SDP20 004
RES25-00042 SFD O
0 1 2/18/2025 1 0 NONE No N
3204025048 41811 Oak Barrel
The Res erve / TR
81337 / SDP24-
0002
RES25-00096 SFD O
0 1 8/7/2025 1 0 NONE No N
3204025048 41835 Oak Barrel
The Res erve / TR
81337 / SDP24-
0002
RES25-00098 SFD O
0 1 8/7/2025 1 0 NONE No N
3003059013 39524 Victoria
The Res erve / TR
81337 / SDP24-
0002
RES25-00100 SFD O
0 1 9/24/2025 1 0 NONE No N
3204025048 41858 Montana
The Res erve / TR
81337 / SDP24-
0002
RES25-00126 SFD O
0 1 10/6/2025 1 0 NONE No N
3204025048 41846 Montana
The Res erve / TR
81337 / SDP24-
0002
RES25-00127 SFD O
0 1 10/6/2025 1 0 NONE No N
3204025048 41812 Montana
The Res erve / TR
81337 / SDP24-
0002
RES25-00128 SFD O
0 1 10/8/2025 1 0 NONE No N
3204025048 41801 Montana
The Res erve / TR
81337 / SDP24-
0002
RES25-00129 SFD O
0 1 9/22/2025 1 0 NONE No N
3204025048 41807 Montana
The Res erve / TR
81337 / SDP24-
0002
RES25-00130 SFD O
0 1 9/22/2025 1 0 NONE No N
3204025048 41819 Montana
The Res erve / TR
81337 / SDP24-
0002
RES25-00133 SFD O
0 1 9/22/2025 1 0 NONE No N
3204025048 41831 Montana
The Res erve / TR
81337 / SDP24-
0002
RES258-00132 SFD O
0 1 9/22/2025 1 0 NONE No N
3052017009 VAC/VALLEY

SPRINGS RD/VIC E
T6
Z24-0623 SFD O 1 9/9/2025
1 0 0 NONE No Y
3204030181 VAC/KAREN DR/VIC
AVE M7 Z24-0707 SFD O 1 7/24/2025 1 0 0 NONE No Y
3204036027 VAC/AVE
M8(PAV)/VIC 67TH
STW
Z25-0182 SFD O 1 9/9/2025
1 0 0 NONE No Y
3004036041 1371 LEOPARD CT Z23-041 SFD O 1 12/3/2025 1 0 0 NONE No Y 3050003016 VAC/COR 60TH

STE/PEARBLOSSO
M HWY
Z24-0186 SFD O 1 4/16/2025
1 0 0 NONE No N
3052032053 3225 E AVE S-2 Z25-0143 ADU R 1 7/3/2025 1 0 0 NONE No Y 3004026056 38334 SIERRA
GRANDE AVE Z25-0196 ADU R 1 7/31/2025 1 0 0 NONE No Y
3004010021 38460 COUGAR Z25-0035 ADU R 1 3/5/2025 1 0 0 NONE No Y 3003043029 2108 GOLDRUSH
AVE Z25-0262 ADU R 1 10/13/2025 1 0 0 NONE No Y
3024023035 6017 BARCELONA
DR RES25-00253 Z25-0192 ADU R 1 9/2/2025 1 1 10/28/2025 1 0 NONE No Y 3012038006 37210 BEDFORD RES25-00006 Z22-554 ADU R 1 4/21/2025 1 1 4/22/2025 1 0 NONE No Y 3008017019 38564 3RD Street E Z24-0103 ADU R 1 4/3/2025 1 0 0 NONE No Y 3021001010 38702 30TH Street Z24-0259 ADU R 1 2/24/2025 1 0 0 NONE No Y 3024041046 38071 AIDEA St Z24-0513 RES24-00240 ADU R 1 1/23/2025 1 1 9/10/2025 1 0 NONE No Y 3021017017 38556 LILACVIEW
Ave Z24-0525 ADU R 1 2/5/2025 1 0 0 NONE No Y
3021003040 38602 31ST Street RES24-00281 Z24-0613 ADU R 1 1/14/2025 1 1 2/10/2025 1 1 10/7/2025 1 NONE No Y 3008014024 38478 LARKIN Ave Z24-0621 ADU R 1 3/18/2025 1 0 0 NONE No Y 3008014025 38502 LARKIN Ave Z24-0651 ADU R 1 2/6/2025 1 0 0 NONE No Y 3003036041 1142 DIANRON Rd Z24-0676 ADU R 1 3/3/2025 1 0 0 NONE No Y 3020026040 37515 DAYBREAK
St Z24-0685 ADU R 1 1/27/2025 1 0 0 NONE No Y
Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT
Reporting
Year 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 10/15/2021 10/15/2029
Note: "+" indicates an optional field
3023062021 37914 WESLEY
Court RES24-00183 Z24-0686 ADU R 1 1/8/2025 1 1 1/22/2025 1 1 11/26/2025 1 NONE No Y 3023033013 4851 HALEN Street Z24-0706 ADU R 1 4/7/2025 1 0 0 NONE No Y 3050006002 6023 E Ave T-2 Z24-0708 ADU R 1 1/16/2025 1 0 0 NONE No Y 3015010002 1209 E Ave Q-4 RES25-00055 Z25-0006 ADU R 1 2/6/2025 1 1 10/28/2025 1 0 NONE No Y 3010010018 435 E Ave R-9 RES25-00080 Z25-0007 ADU R 1 2/13/2025 1 1 6/10/2025 1 1 10/21/2025 1 NONE No Y 3052084021 36726
CLEARWOOD Court RES25-00099 Z25-0009 ADU R 1 1/21/2025 1 1 5/20/2025 1 1 10/22/2025 1 NONE No Y 3052040110 3613

STRAWBERRY
Court
Z25-0016 ADU R 1 2/10/2025
1 0 0 NONE No Y
3012029035 37814 ROSEMARIE
Street RES25-00113 Z25-0023 ADU R 1 2/11/2025 1 1 8/14/2025 1 0 NONE No Y 3021019015 38533 35TH Street RES24-00381 Z25-0026 ADU R 1 1/27/2025 1 1 5/5/2025 1 0 NONE No Y 3004028004 332 MESA VERDE
Ave RES25-00078 Z25-0027 ADU R 1 2/11/2025 1 1 8/6/2025 1 0 NONE No Y 3008003021 38621 GLENRAVEN
Ave RES25-00045 Z25-0032 ADU R 1 3/17/2025 1 1 4/9/2025 1 0 NONE No Y 3010029089 37623 PATTY Court Z25-0034 ADU R 1 2/25/2025 1 0 0 NONE No Y 3023057053 37714 TOPAZ Court RES25-00111 Z25-0037 ADU R 1 3/3/2025 1 1 5/21/2025 1 0 NONE No Y 3051038062 5218 E Ave S-4 Z25-0038 RES24-00274 ADU R 1 3/3/2025 1 1 6/25/2025 1 0 NONE No Y 3014019020 1723 E Ave Q-11
Avenue Z25-0039 ADU R 1 2/24/2025 1 0 0 NONE No Y
3019030013 37624 CLUNY
Avenue RES25-00082 Z25-0040 ADU R 1 5/13/2025 1 1 8/5/2025 1 0 NONE No Y 3003059013 39524 VICTORIA
Street Z25-0045 ADU R 1 2/27/2025 1 0 0 NONE No Y
3018020088 2919 E Ave Q-4
Avenue Z25-0049 ADU R 1 3/20/2025 1 0 0 NONE No Y
3014003006 38123 12TH St E RES25-00105 Z25-0052 ADU R 1 3/12/2025 1 1 8/26/2025 1 0 NONE No Y 3019046069 2039 ESTRELLA
Court Z25-0056 RES24-00131 ADU R 1 6/17/2025 1 1 7/3/2025 1 0 NONE No Y 3021025028 38451 LEMSFORD
Ave RES25-00118 Z25-0059 ADU R 1 3/6/2025 1 1 9/2/2025 1 0 NONE No Y 3052086006 3519 FAIRFIELD Z25-0060 ADU R 1 3/11/2025 1 0 0 NONE No Y 3023047028 37539 CEDRELA
Ave Z25-0066 ADU R 1 3/17/2025 1 0 0 NONE No Y
3008003032 38733 GLENRAVEN
Ave Z25-0069 ADU R 1 7/15/2025 1 0 0 NONE No Y
3010033016 106
MOUNTAINSIDE Rd Z25-0073 ADU R 1 3/20/2025 1 0 0 NONE No Y 3053043017 37144 KENDRICK
Circle Z25-0081 ADU R 1 4/21/2025 1 0 0 NONE No Y
3206065002 39336 STALLION Dr RES25-00140 Z25-0083 ADU R 1 4/10/2025 1 1 9/8/2025 1 0 NONE No Y 3008021026 133 E Ave Q-7
Avenue Z25-0089 ADU R 1 4/16/2025 1 0 0 NONE No Y
3023031069 4533 TABLE
MOUNTAIN Rd RES25-00180 Z25-0093 ADU R 1 5/7/2025 1 1 11/18/2025 1 0 NONE No Y 3020020014 37661 SAN YSIDRO
Way RES25-00166 Z25-0096 ADU R 1 4/23/2025 1 1 10/6/2025 1 0 NONE No Y 3050002009 5802 Pearblos s om
Hwy Z25-0104 ADU R 1 5/6/2025 1 0 0 NONE No Y
3052019028 3524 E Ave T-2
Avenue Z25-0105 ADU R 1 5/8/2025 1 0 0 NONE No Y
3004020008 38233 6TH St W RES25-00183 Z25-0115 ADU R 1 5/12/2025 1 1 11/18/2025 1 0 NONE No Y 3004034092 38520 DESERT
VIEW Dr RES25-00197 Z25-0121 ADU R 1 5/12/2025 1 1 11/3/2025 1 0 NONE No Y 3012044041 37615 PRENTISS
Ave RES25-00161 Z25-0129 ADU R 1 5/14/2025 1 1 9/25/2025 1 0 NONE No Y 3019040010 2242 R-12 AVENUE RES25-00171 Z25-0131 ADU R 1 5/13/2025 1 1 9/10/2025 1 0 NONE No Y 3008004009 38650 GLENRAVEN
Ave RES25-00169 Z25-0134 ADU R 1 5/20/2025 1 1 9/2/2025 1 0 NONE No Y 3052041064 3017 E Ave S-2
AVENUE Z25-0150 ADU R 1 6/23/2025 1 0 0 NONE No Y
3019031046 2902 E Ave R-12
AVENUE Z25-0155 ADU R 1 6/10/2025 1 0 0 NONE No Y
3021027017 38445 31ST E Z25-0163 ADU R 1 6/17/2025 1 0 0 NONE No Y 3021002040 38757 31ST E RES25-00189 Z25-0165 ADU R 1 6/17/2025 1 1 10/20/2025 1 0 NONE No Y 3020018031 37434 LANDON Ave Z25-0166 ADU R 1 6/18/2025 1 0 0 NONE No Y 3051033037 5008 CISERO Dr RES25-00219 Z25-0179 ADU R 1 7/7/2025 1 1 10/20/2025 1 0 NONE No Y 3012002005 37918 PALM VISTA
Ave RES25-00181 Z25-0183 ADU R 0 1 8/11/2025 1 0 NONE No Y 3206050025 37428 MIMOSA Z25-0186 ADU R 1 12/22/2025 1 0 0 NONE No Y 3023028083 4236 E Ave Q-12
AVENUE RES25-00202 Z25-0188 ADU R 1 9/8/2025 1 1 10/22/2025 1 0 NONE No Y 3023052079 38104 MEADOW
WOOD St RES25-00215 Z25-0189 ADU R 1 7/14/2025 1 1 9/18/2025 1 0 NONE No Y 3052021001 3848 E Ave T-4
AVENUE Z25-0190 ADU R 1 7/17/2025 1 0 0 NONE No Y
3024039005 6438 SHAYNA
COURT RES25-00240 Z25-0201 ADU R 1 8/19/2025 1 1 10/21/2025 1 0 NONE No Y 3005027032 39711 EADMER RES25-00204 Z25-0202 ADU R 1 7/24/2025 1 1 10/1/2025 1 0 NONE No Y 3012028035 37854 MAUREEN St Z25-0218 ADU R 1 9/8/2025 1 0 0 NONE No Y 3003059045 1605 KINGS RD RES25-00281 Z25-0228 ADU R 1 9/9/2025 1 1 12/10/2025 1 0 NONE No Y 3101043077 41542 VENTANA Dr Z25-0240 ADU R 1 9/11/2025 1 0 0 NONE No Y 3020017060 3094 E Ave R-6
AVENUE Z25-0243 ADU R 1 9/24/2025 1 0 0 NONE No Y
3024047040 6890 BEALE Rd Z25-0251 ADU R 1 9/24/2025 1 0 0 NONE No Y 3023087050 4334 DESERT AIRE
Ave Z25-0256 ADU R 1 10/6/2025 1 0 0 NONE No Y
3021035030 38617 SIENNA Ct Z25-0258 ADU R 1 10/2/2025 1 0 0 NONE No Y 3023051071 4113 E Ave Q-11
AVENUE Z25-0261 ADU R 1 10/7/2025 1 0 0 NONE No Y
3024025027 6133 KATRINA
Place Z25-0266 ADU R 1 11/3/2025 1 0 0 NONE No Y
3004017001 503 W Ave Q-10 Z25-0267 ADU R 1 10/16/2025 1 0 0 NONE No Y 3101041032 41433 SEQUOIA Z25-0274 ADU R 1 10/15/2025 1 0 0 NONE No Y 3012041045 1348 ONYX Dr Z25-0277 ADU R 1 12/1/2025 1 0 0 NONE No Y 3003097037 39112
SILVERBERRY Z25-0282 ADU R 1 11/3/2025 1 0 0 NONE No Y
3003070005 39448 BLUFFSIDE
Way Z25-0283 ADU R 1 10/15/2025 1 0 0 NONE No Y
3019039098 37412 NORWICH Dr Z25-0287 ADU R 1 11/19/2025 1 0 0 NONE No Y 3023044056 5240 E Ave R-11 Z25-0307 ADU R 1 12/3/2025 1 0 0 NONE No Y 3010002009 37851 5TH St E Z25-0309 ADU R 1 12/1/2025 1 0 0 NONE No Y 3051042087 37014 57TH St E Z25-0314 ADU R 1 12/9/2025 1 0 0 NONE No Y 3052041036 37122 CALLE REAL Z25-0315 ADU R 1 12/9/2025 1 0 0 NONE No Y 3008008032 38617 LARKIN Ave Z25-0322 ADU R 1 12/15/2025 1 0 0 NONE No Y 3014002012 38019 11TH St E Z25-0324 ADU R 1 12/9/2025 1 0 0 NONE No Y 3022012037 NW Corner of E Ave
Q and 25th St E Zenith on 25th SPR25-0009 5+ R 274 10/9/2025 274
0 0 NONE No Y LIHTC DB 55 100.0%
5 Development
Standards
Modification
Yes
3022015012
Wes ts ide of 15th St
E and North of
Avenue Q
15th St and
Avenue Q SPR25-0011 5+ R 56 31 173 4 10/9/2025
264
0 0 NONE No N Other DB 100.0%
8 Development
Standards
Modification
Yes
3009005007 Palmdale Boulevard
and Divis ion St
Knights Inn
Covers ion SPR24-0037 5+ R 100 7/21/2025 100 0 0 NONE No Y HKEY 3009009012 Palmdale Boulevard
and 6th St E 6th St Apartments SPR25-0006 5+ R 75 11/12/2025 75 0 0 NONE No Y 3015005037 38448 10th Place
E a st
10th Place
Townhomes SPR24-0040 5+ R 20 12/9/2025 20 0 0 NONE No Y 3008040012
Southeas t corner of
Avenue Q and 9th
St E
Bana at Palmdale MSPR25-0005 5+ R 2 5 5 36 9/17/2025
48 0 0 NONE No Y Other DB
3204030181 VAC/KAREN DR/VIC
AVE M7 Z24-0707 ADU R 1 7/24/2025 1 0 0 NONE No Y
3005005036 39735 15TH ST W The Landing SPR24-0029 5+ R 308 3/24/2025 308 0 0 NONE No N 3005005036 39735 15TH ST W The Landing SPR24-0029 SFA R 36 3/24/2025 36 0 0 NONE No N 3001128001 4836 Greencres t
Way Z25-0138 RES25-00108 ADU O 1 6/5/2025 1 1 6/18/2025 1 0 NONE No N 30204025048 41843 Montana
The Res erve / TR
81337 / SDP24-
0002
RES25-00133 SFD O
0 1 10/8/2025 1 0 NONE No N
30204025048 6882 Sancerra Dr
The Res erve / TR
81337 / SDP24-
0002
RES25-00265 SFD O
0 1 12/2/2025 1 0 NONE No N
30204025048 6670 Sancerra Dr
The Res erve / TR
81337 / SDP24-
0002
RES25-00268 SFD O
0 1 11/24/2025 1 0 NONE No N
30204025048 6658 Sancerra Dr.

The Res erve / TR
81337 / SDP24-
0002
RES25-00269 SFD O
0 1 11/26/2025 1 0 NONE No N
30204025048 41845 Grenache Ln
The Res erve / TR
81337 / SDP24-
0002
RES25-00270 SFD O
0 1 11/26/2025 1 0 NONE No N
30204025048 41842 Grenache Ln
The Res erve / TR
81337 / SDP24-
0002
RES25-00272 SFD O
0 1 11/26/2025 1 0 NONE No N
3020042065 3666 Eas t Ave Q-14 Pacific Daisy / TR
54209 RES25-00273 SFD O 0 1 10/16/2025 1 0 NONE No N
3020043007 3683 Eas t Ave Q-14 Pacific Daisy / TR
54209 RES25-00274 SFD O 0 1 10/16/2025 1 0 NONE No N
3020043006 3675 Eas t Ave Q-14 Pacific Daisy / TR
54209 RES25-00275 SFD O 0 1 10/16/2025 1 0 NONE No N
3020043008 3691 E Ave Q-14 Pacific Daisy / TR
54209 RES25-00276 SFD O 0 1 10/16/2025 1 0 NONE No N
3020042062 3690 E Ave Q-14 Pacific Daisy / TR
54209 RES25-00277 SFD O 0 1 10/16/2025 1 0 NONE No N
3020042064 3674 E. Ave Q-14 Pacific Daisy / TR
54209 RES25-00278 SFD O 0 1 10/16/2025 1 0 NONE No N
3020043005 3667 E Ave Q-14 Pacific Daisy / TR
54209 RES25-00279 SFD O 0 1 10/16/2025 1 0 NONE No N
Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
1 Projection
Period 3 4
RHNA Allocation
by Income Level
Projection
Period -
06/30/2021-
10/14/2021
2021 2022 2023 2024 2025 2026 2027 2028 2029
Total Units to
Date (all
years)
Total Remaining
RHNA by
Income Level
Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - 5 - 2 - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - 2 2 4 - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - 91 205 - 1 - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted 72 41 - - - - - - - - Above Moderate 2,924 - - 116 100 149 178 - - - - 543 2,381 6,640
72 41 207 312 151 185 - - - - 968 5,672 Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].

Acutely Low - - *For years prior to 2025, data on deed-restricted vs. non-deed restricted Extremely Low-Income units is approximated from whether the projects reported any deed-restricted Very Low-Income Units. If you wish to edit this historical data for accuracy or have any questions about the data, you may login to HCD's online APR system, or contact HCD staff at [email protected].

Total Units
*For jurisdictions that received RHNA determinations for the current cycle prior to the passage of AB 3093 (September 19, 2024):
- You were not allocated Acutely Low-Income and Extremely Low-Income RHNA targets, therefore the allocations in Field 1 are listed as "0" - If you wish to set your own targets in these income categories for informational purposes, contact HCD staff at [email protected]. - All Acutely Low-Income and Extremely Low-Income units reported during the cycle are counted towards Very-Low Income RHNA progress 891
Total RHNA
-
638 Low
*For years prior to 2025, Acutely Low-Income units are reported within the Extremely Low-Income category Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.

Extremely Low -
113 Moderate
1,777
935
1,004
297
15 Income Level
Very Low
7 -
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.

Please contact HCD if your data is different than the material supplied here 2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
1,762
Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Date of
Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of
Rezone
Very Low-
Income Low-Income Moderate-
Income
Above
Moderate-
Income
Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning
Minimum
Density
Allowed
Maximum
Density
Allowed
Realistic
Capacity Vacant/Nonvacant Description of
Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
83 Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
Jurisdiction Palmdale
Reporting Year 2025 (Jan. 1 - Dec. 31)
1 2 3 4 5 6 7 8 9
Name of Program Objective
Projected Completion
Date in Housing
Element
Applicable Cycle Status of Program
Implementation
Program
Implementation
Details
Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Adequate Sites for RHNA
and Monitoring of No Net
Loss
Adopt the Preferred Land Use Plan as part
of the General Plan update that provides
increased residential development capacity
by Spring 2022, ensuring that the updated
General Plan offer adequate capacity for
the City’s remaining RHNA of 3,660 units
(1,758 very low income, 899 low income,
and 1,003 moderate income units).

Specifically, the Residential Neighborhood
3 proposed for meeting the City’s
remaining lower and moderate income
RHNA will meet the following conditions:
o Allows residential development up to 30
units per acre with a minimum density of 20
units per acre;
o Each site can accommodate at least 16
units (a site can comprise of multiple
parcels); and,
o Allows multi-family ownership and rental
housing by right if 20 percent of the units
are set aside as housing affordable to
lower income households (see Program 2
below).
• Develop a procedure in 2022 to monitor
the development of sites in the sites
inventory and ensure adequate sites are
available to meet the remaining RHNA by
income category.
• Update Development Code by Summer
2022 to establish appropriate development
standards that can facilitate residential
development at the allowable densities.
• Provide information on available sites and
10/15/2029 6th Cycle Continuous
The General Plan was
adopted in September of
2022 and the Development
Code Update was adopted
in March of 2023. On-
going program.

Households
https://legistarweb-
production.s3.amazonaws.com/uploads/attac
hment/pdf/1795411/Ordinance_No._1603_C
C_-_ZOA_21-007.pdf
By Right Approval of
Projects with 20 Percent
Affordable Units
• Amend the Development Code to provide
by-right approval pursuant to AB 1397 by
Summer of 2022.
• Utilize the Multi-Family Residential
Guidelines to process by-right applications
to implement the General Plan Update and
the Development Code Update.
3/1/2023 6th Cycle Completed
The Multi-Family and
Mixed-Use Design
Guidelines were adopted
August 2022 and the
Development Code Update
was adopted in March of
2023
Other
https://www.cityofpalmdaleca.gov/Document
Center/View/12101/Housing-Element-
PDF?bidId=

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 Accessory Dwelling Units
(ADU's)
Develop incentives and tools to facilitate
ADU construction by the end of 2022.

Incentives and tools may include pre-
approved plans, expedited reviews, and
referral to available resources.
• Promote ADU construction by providing
resources on the City’s website and at
public counters.
• Monitor the ADU construction trend
annually and adjust incentives and tools as
necessary.
10/1/2023 6th Cycle Completed
In 2023, the City of
Palmdale launched its
Standard Accessory
Dwelling Unit (ADU) Plans
to streamline the
permitting process for
residents designing and
constructing ADUs. These
City-approved conceptual
plans are available for
public review and use and
can be accessed on the
City’s website.

Other

https://www.cityofpalmdaleca.gov/1351/Stand
ard-ADU-Plans
Small Lot Consolidation
Program
City to play an active role in facilitaing lot
consolidations and offer identified
incentives.
12/31/2025 6th Cycle Continuous On-going program. Other None Large Site Development
Program
City to play an active role in facilitating land
divisions and lot line adjustments to assist
housing development for lower income
households.
12/31/2025 6th Cycle Continuous On-going program. Other None Affordable Housing Land
Bank
Acquire and assemble parcels for new
construction of affordable single and multi-
family units using Housing Asset Funds or
other funds.
10/15/2029 6th Cycle Continuous No new parcels were
acquired in 2025. Other 2 None
Affordable Housing
Development
Provide funding in he form of land and/or
low-interest, deferred interest or residual
receipt loans to nonprofit affordable
housing organizations to construct new
affordable units.
10/15/2029 6th Cycle Continuous
Ongoing program. No new
actions were taken in
2025.

Units 72 attach ARPA pre develop
Zoning Amendments
Amend the Development Code to address
the requirements outlined in this program
by the end of 2022.
3/1/2024 6th Cycle Completed
The Development Code
was updated and adopted
in March 2024.

Other https://palmdale2045gp.org/
Homeownership
Assistance Programs
Provide assistance to qualified first-time
homebuyers 10/15/2029 6th Cycle In Progress
On-going program.

Program launched July
2025
Households https://www.cityofpalmdaleca.gov/1570/1734
1/Down-Payment-Assistance-Program
Housing Rehabilitation
Assistance
Assistance to rental properties and owners
of single family residences and multi-family
rental units.
10/15/2029 6th Cycle In Progress
On-going program.

Program launched July
2025
Households
https://www.cityofpalmdaleca.gov/1553/1679
3/Home-Repair-Program-and-Home-
Accessibili
Rental Housing Inspection
Program
Building and Safety inspection of all
residential rental properties on a regular
schedule
12/31/2025 6th Cycle Continuous On-going program Units 234 https://www.cityofpalmdaleca.gov/Document
Center/View/134/Residential-Rental-Unit-
Inspection-Program-Handout-PDF?bidId=
Vacant and Abandoned
Property Registration
Program
Abandoned and vacant property
registration program to protect
neighborhoods and commercial areas from
becoming blighted
10/15/2029 6th Cycle In Progress
The Vacant and
Abandoned Property
Registration Program,
established under PMC
Chapter 8.38, includes
inspections, registration
tracking, fee collection,
monitoring, and
enforcement to prevent
neighborhood and
commercial blight caused
by poorly maintained or
unsecured abandoned
properties.

Other 26 https://acrobat.adobe.com/id/urn:aaid:sc:VA6
C2:cb9e72ef-4384-42b5-99d8-bc1b02dfeadd
Mobile Home Space Rent
Control
Regulates increases in month to month
rent costs for mobile home park spaces to
ensure affordability
10/15/2029 6th Cycle Continuous On-going program Other 7 https://www.cityofpalmdaleca.gov/275/Mobile- Home
Conversion of At-Risk
Units
Steps to be taken to ensure 126 at-risk
units in 3 projects are not lost through
conversion to market rate units
10/15/2029 6th Cycle Not Yet Started
On-going program. No
new actions were taken in
2025.

Other None
Senior Housing Develop househing options suitable for
seniors with different needs 10/15/2029 6th Cycle Completed Care facility for seniors
completed in March 4,
2025
Other 5
3954 Woburn Ct.

Palmdale, Ca 93551
Permit # RES2400310
Housing for the
Developmentally Disabled
Work with North Los Angeles Regional
Center to implement outreach program 10/15/2029 6th Cycle Not Yet Started On-going program Other None South Antelope Valley
Emergency Services
(SAVES)
Provide administrative funding to SAVES
which provides services, referarals, motel
vouchers, emergency food and clothing to
homeless and very low-income individuals
and families
10/15/2029 6th Cycle Continuous Funding for program is on- going Persons None
Place Based
Neighborhood
Improvement Program
Improve the quality of selected low and
moderate income single family
neighborhoods by enforcing compliance
with building, safety, health, fire, and other
applicable regulations
12/31/2026 6th Cycle Continuous On-going program Other 2 link the flyer
https://www.cityofpalmdaleca.gov/1599/Neigh
borhood-Improvement-Project
Partners Against Crime
Coordinates activities of Code
Enforcement, Housing, Public Safety, and
Building and Safety to proactively address
issues such as crime, maintenance and
encourage effetive property management
in the City's multi-family housing
10/15/2029 6th Cycle Continuous
On-going program. The
PAC program has been
inactive since early 2024
and is expected to
relaunch next fiscal year,
pending approval. The
revised program will
require an inspection for
five-year certification;
training will no longer be
required.

Other https://cityofpalmdaleca.gov/249/Partners-
Against-Crime-PAC
Fair Housing Services
City contracts with Housing Rights Center
or other provider to provide monthly
housing clinic, intake and investigation of
housing discrimination complaints and
referrals, provide information
10/15/2029 6th Cycle Continuous
This is an ongoing
program. In 2025, 184
households were assisted.

Virtual clinics and phone
assistance were held
monthly to provide
assistance to residents.

Persons 184
Clinic flyer
https://www.cityofpalmdaleca.gov/Document
Center/View/13498/Palmdale-Housing-Rights-
clinic-Flyer-2023
Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT
Reporting
Period 2025
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning 6th Cycle 10/15/2021 - 10/15/2029
Description of
Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of
Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2025
(Jan. 1 - Dec.
31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 10/15/2021 - 10/15/2029
The description should adequately document
how each unit complies with subsection (c) of
Government Code Section 65583.1+.

For detailed reporting requirements, see the
chcklist here:

Extremely Low-
Income+
Very Low-
Income+ Low-Income+ TOTAL UNITS+
Extremely Low-
Income+
Very Low-
Income+ Low-Income+
TOTAL
UNITS+
https://www.hcd.ca.gov/community-
development/docs/adequate-sites-checklist.pdf
Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.

Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates an
optional field
Reporting
Period 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Notes
2 3 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(2 to 4,5+)
Tenure
R=Renter
Very Low-
Income Deed
Restricted
Very Low-
Income
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Total Moderate Income
Units Converted from
Above Moderate
Date
Converted Notes
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA
Jurisdiction Palmdale
Reporting
Period 2025
(Jan. 1 - Dec.
31)
Period 6th Cycle 10/15/2021 - 10/15/2029 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Realistic
Capacity
Identified in the
Housing
Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting
Jurisdiction Palmdale Note: "+" indicates an optional field Reporting
Period 2025
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
3128-015-903 W. Columbia Way and 10th Street West Vacant N/A Surplus 8.39 3008-041-900 VAC/Ave. Q/VIC Division St. Vacant N/A Surplus 0.4 3008-041-901 VAC/Ave. Q/VIC Division St. Vacant N/A Surplus 3.2 3008-041-902 VAC/AV Freeway/VIC Ave. Q Vacant N/A Surplus 4.61 3008-041-903 VAC/Division St./Ave. Q-3. Vacant N/A Surplus 41.77 3008-041-904 VAC/Division St./Ave. Q-3. Vacant N/A Surplus 2.26 3008-041-905 103 W. Palmdale Blvd. Vacant N/A Surplus 0.57 3008-041-906 VAC/Palmdale Blvd./VIC Division St. Vacant N/A Surplus 0.67 3008-041-907 115 W. Palmdale Blvd Vacant N/A Surplus 0.47 3008-041-908 VAC/Division St./VIC Ave. Q-7 Vacant N/A Surplus 3.33 3009-018-900 VAC/Ave. Q-11/VIC 9th St. E. Vacant N/A Surplus 0.13 3009-018-901 VAC/Ave. Q-11/VIC 9th St. E. Vacant N/A Surplus 0.13 3009-018-902 VAC/ Sierra Hwy./VIC Ave. Q-11 Vacant N/A Surplus 0.13 3009-018-903 VAC/ Sierra Hwy./VIC Ave. Q-11 Vacant N/A Surplus 0.13 3009-018-904 VAC/COR Sierra Hwy./Ave. Q-11 Vacant N/A Surplus 0.14 3009-018-905 38220 Sierra Highway Vacant N/A Surplus 0.13 3009-018-906 VAC/Ave. Q-11/VIC Sierra Highway Vacant N/A Surplus 0.13 3009-018-907 VAC/Ave. Q-11/VIC Sierra Highway Vacant N/A Surplus 0.13 3009-021-903 38107 10th Street E Vacant N/A Surplus Land 0.58 NOTE: This table must contain an inventory
of ALL surplus/excess lands the reporting
jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites

Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT
Reporting
Period 2025
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Project Type Date
2 3
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Summary Row: Start Data Entry Below
Note:

Cells in gre
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Sec Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS
ONLY. This table only needs to be completed if there
were student housing projects WITH a density bonus
approved pursuant to Government Code65915(b)(1)(F)
Annual Progress Report January 2020
Jurisdiction Palmdale ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2025 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029
No
Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage containing authorizing local ordinance and supporting materials.

Notes
Table K
Tenant Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.

Jurisdiction Palmdale Note: "+" indicates an optional field Reporting
Period 2025
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Size Notes
3 4
APN Street Address/Intersection Date of
Designation
Designation
Level
Historic Site
Period
Areas of
Significance
Parcel Size (in
acres) Notes
Summary Row:

Historical Resources
Parcel Identifier
1 Designation
2 NOTE: This table needs to be completed with any sites within your jurisdiction that were newly added to a National, State, or Local register of historic places within the reporting year. If none, leave blank.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table L

Jurisdiction Palmdale
Reporting Year 2025 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement Requested Other Funding Notes
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 2
Non-Deed Restricted 0
Deed Restricted 161
Non-Deed Restricted 0
Deed Restricted 36
Non-Deed Restricted 0
Deed Restricted 483
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
535
1217
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 2
Non-Deed Restricted 0
Deed Restricted 4
Non-Deed Restricted 0
Deed Restricted 1
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
178
185
Current Year
Deed Restricted 3
Non-Deed Restricted 0
Deed Restricted 7
Non-Deed Restricted 0
Deed Restricted 7
Non-Deed Restricted 0
Deed Restricted 61
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 1
129
208
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Acutely Low
Extremely Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Acutely Low
Extremely Low
Acutely Low
Extremely Low

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable. -$
Task Status

City Council Staff Report

DATE: MARCH 3, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: OPERATIONS DEPARTMENT

FINANCE DIVISION

DISTRICT: ALL

SUBJECT: ADOPT RESOLUTION NO. CC 202 6-013, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALMDALE AUTHORIZING THE
CITY MANAGER’S SIGNATURE AUTHORITY FOR A NOT TO
EXCEED AMOUNT OF $350,000 PER TRANSACTION FOR THE

CONTRACTING OF PERFORMERS OR ENTERTAINMENT
SERVICES AND REPEALING RESOLUTION NO. CC 2025-058

RECOMMENDATION

Staff recommend that the City Council:

1. Adopt Resolution No. CC 2026-013, a Resolution of the City Council of the City of Palmdale authorizing the City Manager's signature authority for a not to exceed amount of $350,000 per transaction for the contracting of performers or entertainment services and repealing Resolution No. CC 2025-058.

BACKGROUND

Since 1995, t he City has hosted summer concerts at Marie Kerr Park, and, with the construction of the Palmdale Amphitheater, the series was relocated in 2005.

Establishing an appropriate signature authority policy is necessary to ensure the City can act swiftly and effectively to secure entertainment services in a competitive marketplace.

In August 2025, the City Council approved Resolution No. CC 2025 -058, which allows the City Manager to approve up to $300,000 per transaction for performers and entertainment services.

With the growing number of entertainment venues across the region and the state, artist pricing has become increasingly competitive and volatile. Securing high -caliber entertainment often requires the ability to respond quickly during active negotiations. The Report to Mayor and City Council
Re: Resolution No. CC 2026-013
March 3, 2026

$300,000 limit makes it difficult for the City to q uickly book higher -cost performers and respond to changing market conditions and artist availability.

DISCUSSION

The City seeks to broaden entertainment offerings to include live comedy and other high- demand programming. However, due to rising costs, high demand, and the inability to extend financial offers promptly, the City risks losing available performance dates to competing venues and missing opportunities to secure artists already touring within the region.

Resolution No. CC 2026-013 increases the City Manager’s signature authority for performers and entertainment services from $300,000 to a not to exceed amount of $350,000 per transaction. This adjustment establishes a ceiling, not a standard cost, and does not imply that all performa nces will approach this amount. Rather, it provides the necessary flexibility to secure higher-cost acts when warranted, while ensuring no single transaction exceeds the authorized limit.

FISCAL IMPACT

$0; There is no fiscal impact associated with this action. Funds are budgeted and available in Contract Services, Concert Program accounts in Fiscal Year 2025-26.

STRATEGIC PLAN
Goal IV: Maintain a desirable community where everyone wants to live, work and play.

D. Develop and maintain diverse programs and events that inspire growth, pride, and lifelong learning.

Prepared by: Janelle Samson, Director of Operations
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Salvador Mendez, Interim City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Reso. No. CC 2026-013 Signature Authority

CITY COUNCIL

CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. CC 2026-013

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE AUTHORIZING THE CITY MANAGER’S SIGNATURE AUTHORITY OF
UP TO $3 50,000 PER TRANSACTION FOR THE PURCHASE OF

PERFORMERS AND ENTERTAINERS AND REPEALING RESOLUTION
NO. CC 2025-058.

WHEREAS, the City of Palmdale secures performers and entertainers at various venues and events each year; and

WHEREAS, the City Manager’s spending authority limits the City’s ability to expeditiously respond to market conditions and secure performances in a timely fashion; and

WHEREAS, increasing the City Manager’s spending authorization will allow the City to broaden the scope of performe rs and entertainers and secure services in a timely manner; and

WHEREAS, the purchase of performers and entertainers are considered professional services and is addressed in the City’s purchasing procedures; and

WHEREAS, the total entertainment budget for future fiscal years will be established by the City Council annually and shall not be exceeded by the City Manager.

NOW THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF

PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. Subject to the budget authorized by the City Council, the City Manager shall have signature authority up to $3 50,000 per transaction for the purchase of performers and entertainers.

SECTION 2. Future fiscal year funding for performers and enter tainers will be approved by the City Council annually as part of the budget process.

SECTION 3. Resolution No. CC 2025-058 is repealed in its entirety.

Resolution No. CC 2026-013

SECTION 4. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED and ADOPTED this 3rd day of March 2026.

_________________________________
Eric Ohlsen, Mayor

APPROVED AS TO FORM: ATTEST:

___________________________ _________________________________ Alexandra Severino Rochelle Scott, City Clerk
City Attorney

I, Rochelle Scott, City Clerk of the City of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 3rd day of March, 2026 by the following roll call vote:

AYES:

NOES:___________________________________________________________

ABSTAIN:______________________ABSENT:___________________________

Date:

Rochelle Scott, City Clerk

City Council Staff Report

DATE: MARCH 3, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

MAINTENANCE DIVISION

DISTRICT: ALL

SUBJECT: APPROVE AGREEMENT WITH FS CONTRACTORS, INC. , FOR

CONCRETE REMOVAL AND REPLACEMENT SERVICES AT CITY

PARKS AND FACILITY GROUNDS FOR A TOTAL NOT TO EXCEED
AMOUNT OF $147,700 FOR A TERM OF ONE YEAR

RECOMMENDATION

Staff recommend that the City Council:

1. Approve Agreement No. A-9701 with FS Contractors, Inc., for concrete removal and replacement services at City parks and facility grounds for a total not to exceed amount of $147,700, which includes a contract amount of $128,444, plus a 15% contingency amount of $19,256, for a term of one year; and,

2. Authorize the Interim City Manager or his designee to execute Agreement No. A- 9701 with FS Contractors, Inc ., including minimal and/or non -substantial changes.

BACKGROUND

In January 2023, the City completed a comprehensive sidewalk inspection survey within park sites and facility grounds to evaluate existing conditions. The survey documented the location, type, and severity of sidewalk hazards and identified appropriate corrective actions. In accordance with sidewalk management best practices, which call for annual inspections, a subsequent inspection was conducted in April 2024.

Following each inspection, concrete saw-cutting repairs were made to mitigate vertical displacement hazards that fell below the established replacement threshold of 2.5 inches. For sidewalk segments exceeding this threshold, City staff installed temporary ramps to address immediate safety concerns until the affected concrete panels could be fully removed and replaced.

Report to Mayor and City Council
Re: Approve Agreement No. A-9701 with FS Contractors, Inc.

March 3, 2026

DISCUSSION

The City publicly advertised Invitation for Bid No. 26-001-3500 for Concrete Removal and Replacement Services via PlanetBids on November 18, 2025. The solicitation was also posted on the City’s website and published in the Antelope Valley Press. While 26 vendors registered as prospective bidders, the solicitation closed on December 18, 2025, with three (3) vendors submitting bids:

Rank Vendor Location Proposal Amount
1 FS Contractors, Inc. Irwindale, CA 128,444.00
2 Airplace Masters Inc. Victorville, CA 142,640.00
3 All American Building Services Santa Clarita, CA 344,700.00

Airplace Masters, Inc. , and All American Building Services did not submit all required documents, rendering their bids non-responsive. FS Contractors, Inc. was the lowest responsive and responsible bidder.

Under this Agreement, FS Contractors, Inc. , will remove and replace approximately 4,828 square feet of concrete panels across 40 sidewalk sections within City parks and facility grounds. These improvements are necessary to address deferred maintenance that has resulted in deteriorated concrete panels that pose safety hazards. The work will improve pedestrian walkway safety, reduce liability exposure, and extend the useful life of the City’s sidewalk infrastructure. Based on the engineer’s estimate and the contract award amount, the Community Workforce Agreement was not included per Section

2.2(b).

FISCAL IMPACT

$147,700; Sufficient funds are budgeted and available in Fiscal Year 2025-26. Funds are budgeted in Measure AV.

STRATEGIC PLAN

Goal III. Invest in infrastructure to improve community livability.

A. Seek innovative, cost effective, customer focused methods of service delivery.

Prepared by: Leonardo Torres, P.E.,
Director of Public Works
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Salvador Mendez, Interim City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Agrmt No. A-9701 with FS Contractors, Inc.

AGREEMENT NO. A-9701

CONTRACT FOR SERVICES
BETWEEN THE CITY OF PALMDALE AND FS CONTRACTORS, INC.

This CONTRACT for services (“Contract” herein) is made and entered into by and between the City of Palmdale, a public body corporate and politic, (hereinafter called “CITY”), and FS CONTRACTORS, INC., a Corporation, (hereinafter called “CONTRACTOR”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, CONTRACTOR represents that CONTRACTOR has the expertise and is qualified to perform the services described in this Contract.

NOW THEREFORE, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1 CITY PROJECT MANAGER
To provide the services required by this Contract, CONTRACTOR shall act under the authority and approval of Public Works Director/designee, who shall oversee this Contract, the work performed by CONTRACTOR, assist CONTRACTOR with any necessary information, audit billings, and approve payments. The CONTRACTOR shall channel all contacts and requests through the City project manager. 2 DESCRIPTION OF WORK

2.1 CONTRACTOR shall provide the following services in a manner satisfactory to CITY:

Demolition, disposal, subgrade preparation, and installation of new asphalt cement (AC) & Portland Cement Concrete (PCC) concrete to replace concrete sidewalks, curbs, and asphalt pavement, as more specifically set forth in Exhibit "C" Scope of Work attached hereto and made part herein by reference.

Payment and Performance Bonds, Guaranty
Unless otherwise expressly provided in the bid documents, prior to commencing work, Contractor shall provide a payment bond and performance bond, each in an amount equal to 100% of the Contract price. Contractor shall submit all bonds electronically through Surety 2000. Pursuant to the bid documents for this Project, the Contractor is required to provide a written guaranty of Contractor's work. In furtherance thereof, Contractor shall execute the written form of Guaranty attached hereto and incorporated by reference herein.

Payroll Records
CITY may request certified payroll records (CPRs) from CONTRACTOR at any time. 1-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI
CONTRACTOR shall submit all requested CPRs within seventy-two (72) hours of the CITY request.

2.2 CONTRACTOR shall have no claim for compensation for any services or work, which has not been authorized by CITY’s Authorization to Proceed.

2.3 CONTRACTOR shall not accept any change of scope, or change in contract provisions, to this Contract unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

2.4 CONTRACTOR shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the CONTRACTOR as applicable to this contract.

2.5 All work supplied under this Contract shall be fully guaranteed by CONTRACTOR for a minimum period of 365 days from the date of acceptance by CITY. Any defects of design, workmanship, or materials that would result in non- compliance with the Contract specifications shall be fully corrected by CONTRACTOR (including parts and labor) without cost to CITY. The written warranty shall be included with the delivered products to the using Department.

2.6 CITY shall provide to CONTRACTOR, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work.

2.7 At all times during the term Contract, CONTRACTOR shall possess and maintain all required Federal, State, and local licenses and permits. CONTRACTOR shall possess a valid and current C-8 Concrete Contractor’s License with the Contractor's State License Board (CSLB) and City of Palmdale Business License to perform the required work.

CONTRACTOR's CSLB license number is 1005940. CONTRACTOR's DIR registration number is 1000033438. CONTRACTOR's Business License number is pending. CONTRACTOR hereby certifies that it holds the required license(s).

2.8 This Contract calls for work to be performed constituting public works. All labor is to be paid at prevailing wage rates. CONTRACTOR to determine proper wage classification. CONTRACTOR and all subcontractors must be registered with the State of California Department of Industrial Relations (DIR) as a public works contractor for the duration of the agreement and is responsible for any and all registration and/or renewal fees. CITY may request certified payroll records for any work performed under the term of the agreement. CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set for in Exhibit A.

2-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI

2.9 CONTRACTOR shall comply with the requirements of Section 1776 of the Labor Code, of the State of California. Failure of the CONTRACTOR to comply with the Labor Code requirements to pay prevailing wages and to maintain certified payroll records may result in withholding from progress payments amounts for unpaid wages and penalties as authorized by the Labor Code. CONTRACTOR shall submit certified payroll records (CPRs) to the Labor Commissioner using DIR's electronic certified payroll reporting system if project exceeds $25,000 for new construction, alteration, installation, demolition, or repair or $15,000 for maintenance. If project is applicable, CITY shall verify CONTRACTOR's eCPRs are submitted before processing invoices for payment.

3 CONTRACTOR’S KEY PERSONNEL

3.1 Key Staff. CITY reserves the right to review and approve CONTRACTOR’S staff including all subcontractors to be assigned to any project by CONTRACTOR during the term of this Contract.

This Contract has been awarded to CONTRACTOR based partially on the key personnel proposed to perform the services required herein. CONTRACTOR shall not change nor substitute any of these key staff for work on this Contract without prior written approval by CITY.

CONTRACTOR’s Team and Key Personnel are as follows:
• Salomon Fierros, Superintendent: (818) 335-0482
• Carla Fierros, Project Coordinator: (818) 330-5547
• Dyanne Fierros, Submittals: (818) 330-5563
• Martha Lopez, Contracts, Labor Compliance, and Invoices: (818) 330-5082 • Angel Fierros, President
This Services Contract has been awarded to CONTRACTOR based on its representation that those personnel and subcontractors submitted as part of its bid and listed above will perform the portions of the work listed above.

CONTRACTOR shall not deviate nor substitute any of these team members without prior written approval by CITY.

3.2 Subcontractors. During the performance of the Agreement, CONTRACTOR may engage such additional SUBCONTRACTORS as may be required for the timely completion of this Agreement. In the event of subcontracting, the sole responsibility for fulfillment of all terms and conditions of this Agreement rests with CONTRACTOR.

CONTRACTOR shall not enter into any Subcontract under this Contract for the performance of this Contract without the advance written approval of CITY. The subcontract shall incorporate by reference the terms and conditions of this Contract. 3-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI

3.3 Direct Responsibility. All services required under this Contract shall be performed by CONTRACTOR, or under CONTRACTOR’s direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

3.3.1 CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

3.3.2 CONTRACTOR shall be responsible for payment of all CONTRACTOR’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

3.3.3 CONTRACTOR shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONTRACTOR’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
4 CONTRACT TERM

The term of this Contract is One (1) Year, commencing on the effective date.

5 ACCEPTANCE AND DOCUMENTATION
Each task shall be reviewed and approved by the Contract Project Manager to determine acceptable completion.

5.1 Records. The CONTRACTOR shall retain and shall contractually require each SUBCONTRACTOR to retain all data and other “records” relating to the acquisition and performance of the Contract for a period of five years after the completion of the Contract.

5.2 Property of CITY. All materials, including reports, computer programs and other deliverables, supplied or created under this Contract are the sole property of CITY. CONTRACTOR is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. CONTRACTOR shall not use or release these materials without the prior written consent of CITY.

5.3 Products. All equipment, materials, parts, and other components incorporated in the work or services performed pursuant to this Contract shall be new, or the latest model and of the most suitable grade for the purpose intended. All work shall be performed in a skilled and workmanlike manner. 6 PRICE
4-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI
CITY shall pay to CONTRACTOR an amount not to exceed One Hundred Forty- Seven Thousand Seven Hundred dollars ($147700.00) for the completion of all the work and services described in Section 2, which sum shall include all costs or expenses incurred by CONTRACTOR, payable as follows:

As set forth in Exhibit "D" Fee Schedule attached hereto and made part herein by reference.

Project Total......................................$128,444.00 Additional Services/Contingency........$19,256.00

PRICING

1. The quoted unit prices (per square foot, linear foot, each or lump sum) shall be firm and fixed for the Contract term and shall include all costs associated with prevailing wage concrete removal and replacement, including but not limited to:
a. Mobilization and demobilization.
b. Equipment, materials, labor, and disposal.
c. Compliance with all contract specifications and regulatory requirements. d. Complete installation of curbs, sidewalks, curb ramps, curb & gutter, mow curbs, v- channels, driveways, aquatic facility decks, catch basins & curb drains as required according to existing and/or site-specific requirements.

2. Quoted mobilization pricing shall include (2) two standard mobilizations by the CONTRACTOR per work order:
a. One (1) mobilization for demolition, disposal and site preparation. b. One (1) mobilization for concrete forming, pouring, finishing and job site clean-up.

INVOICING & PAYMENT

1. The CONTRACTOR shall submit invoices based on the actual quantities of work completed -- measured in square feet, linear feet, or other applicable unit quantities -- as verified by the City upon completion of each work order.

2. Invoices shall clearly detail the following:
a. Date(s) of work performed and location(s).
b. Mobilization Costs per work order.
c. Types, quantities and units of measure of concrete improvements installed (e.g., curbs, sidewalks, curb ramps, curb & gutter, mow curbs, v-channels, driveways, aquatic facility decks, catch basins & curb drains).
d. Any approved additional services or change order work.

3. Payment will be made in accordance with the City's standard payment terms upon verification and approval of completed work and receipt of all required documentation, including certified payroll and compliance reports, if applicable. 5-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI

6.1 An application for payment form must be submitted to CITY which shall include the following: a clear, detailed invoice reflecting work being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within a project; any/all backup documentation supporting the above items. Work schedule updates must also be included with the payment requests.

6.2 CONTRACTOR shall maintain adequate records and shall permit inspection and audit by CITY of CONTRACTOR’s charges under this Contract. CONTRACTOR shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONTRACTOR for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONTRACTOR shall retain its records for the time required by such laws.

6.3 Payment. A separate invoice shall be issued for each shipment of material or service performed, and no payment will be issued prior to receipt of material and/or completion of specified services and receipt of a correct invoice. 7 TAXES

7.1 CONTRACTOR shall pay all sales, consumer, use, and other similar taxes required to be paid by CONTRACTOR in accordance with state and local laws.

7.2 CONTRACTOR is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONTRACTOR or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

7.3 CONTRACTOR shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.

7.4 When equipment, materials or supplies generally taxable to CONTRACTOR are eligible for a tax exemption due to the nature of the work, CONTRACTOR shall assist the City in applying for and obtaining such tax credits and exemptions, which shall be paid or credited to the City.
8 PATENT FEES AND ROYALTIES
CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, program, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, program, product or device is specified in the contract documents for use in the performance of 6-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI
the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents.

CONTRACTOR shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, program, product or device not specified in the contract documents, and shall defend all such claims in connection with any alleged infringement of such rights. 9 INDEMNIFICATION
To the fullest extent permitted by law, CONTRACTOR and any subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONTRACTOR, or its subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONTRACTOR and, as applicable, any subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONTRACTOR shall ensure that the contract of any subcontractor working under this agreement contain an indemnity agreement, requiring the subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONTRACTOR shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
10 INSURANCE

10.1 CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 10.8, must be reviewed and accepted by the City Attorney.

10.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation -- coverage as required by the State of California  Employer’s Liability
$1,000,000 each accident
7-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

10.1.2 Commercial General Liability
 $2,000,000.00 limit on a per occurrence basis
 $4,000,000.00 general aggregate limit

10.1.3 Commercial Automobile Liability
 $2,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

10.1.4 Enviornmental/Pollution Liability*
 $1,000,000.00 limit on a per occurrence basis

10.2 All of CONTRACTOR’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty (30) calendar days prior to termination, cancellation, or reduction of coverage in the policy.

10.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, as respects liability arising out of the performance of any work under the Contract.

Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificates shall state: “The City of Palmdale, Successor Agency to the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured”.

B. “Severability of Interest” Clause.

10.4 Promptly upon execution of this Contract, and prior to commencement of any work, CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insured. Within five (5) days of written request from CITY, CONTRACTOR shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

10.5 The requirements as to the types and limits of insurance to be maintained by CONTRACTOR are not intended to and shall not in any manner limit or qualify CONTRACTOR’s liabilities and obligations under this Contract.

10.6 Any policy or policies of insurance that CONTRACTOR elects to carry as insurance against loss or damage to its equipment and tools or other personal 8-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI
property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

10.7 All insurance coverage must be maintained throughout the duration of this Contract.

10.8 Acceptable Proof of Insurance:

10.8.1 ACORD Certificate of Insurance listing all coverage, limits, deductibles and insured; and endorsements for all applicable coverage if agent has authority to issue it; or additional insured Form CG20100704 and CG20370704 or equivalent must be provided for general liability coverage. Additional insured form CA0001 must be provided for automobile liability coverage.

10.8.2 Binders of insurance for all coverage. Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements and a corresponding Certificate of Insurance listing all insurers and coverage must be submitted to the City Attorney.

10.8.3 *When enviornmental/pollution liability is provided on a "claims made basis", CONTRACTOR will continue to renew the insurance for a period of five (5) years after this Contract expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Contract, and will cover CONTRACTOR, or its officers, employees or agents during the time this Contract was in effect.

10.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONTRACTOR fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

10.10 CONTRACTOR shall require any and all subcontractors working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONTRACTOR shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONTRACTOR's sole risk. CONTRACTOR's insurance requirements in Section 10 will not be impacted and/or limited by such deviation.

11 TERMINATION WITHOUT CAUSE
City reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONTRACTOR shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and subcontractors to cease such work. CONTRACTOR 9-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI
shall also surrender to CITY all finished or unfinished documents, processes, programs and other supplies and materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONTRACTOR shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
12 TERMINATION FOR CAUSE
If CITY determines that CONTRACTOR has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, CITY shall give written notice to CONTRACTOR specifying all defaults to be remedied within thirty (30) days.

Such notice shall set forth the basis for CITY’s dissatisfaction and suggest corrective measures. If, after thirty days, CONTRACTOR has failed to implement appropriate corrective measures, CITY may elect to terminate this Contract in whole or in part.

12.1 In the event CITY terminates this Contract, in whole or in part, for cause, CITY may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

12.2 CONTRACTOR shall provide all finished or unfinished documents, data, studies, software, drawings, programs, processes, maps, photographs, reports, etc., prepared by CONTRACTOR within fifteen (15) working days after notice of termination. Upon such termination, CONTRACTOR shall be paid an amount equal to the value of the services provided and work performed as of the date of termination, taking into consideration the costs associated with hiring another CONTRACTOR to complete the services. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses. The above is in addition to any other remedies available by law or equity to CITY.

12.3 If, after notice of termination of the Contract under the provisions of this Section 12, it is determined, for any reason, that CONTRACTOR was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 11. 13 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONTRACTOR arising out of or relating to this Contract or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 14 OWNERSHIP OF PRODUCT
10-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI
All product, data, documents, programs and software including, but not limited to, research, field notes, investigations, analysis, studies, processes, software, instructions for use and other manuals, whether complete or incomplete, which are prepared or produced in the performance of this Contract are to be, and remain the property of CITY and shall be delivered to or left with CITY upon the completion or termination of this Agreement. CONTRACTOR shall furnish CITY, upon its request, originals and reproducible and electronic copies of product, data reports, studies and of all other documents listed above. Electronic copies shall be provided in an unprotected format which allows CITY to copy, reproduce and makes changes as CITY deems necessary.
15 DELEGATION AND ASSIGNMENT

15.1 CONTRACTOR shall not delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONTRACTOR from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval.

15.2 Any assignment, delegation or subcontract shall be made in the name of CONTRACTOR and shall not bind or purport to bind CITY and shall not release CONTRACTOR from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONTRACTOR under this Contract.
16 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

16.1 In performance of this Contract, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status.

CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status . Affirmative action relating to employment shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
11-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI

16.2 The provisions of subsection 16.1 above shall be included in all solicitations or advertisements placed by or on behalf of CONTRACTOR for personnel to perform any services under this Contract. CITY shall have access to all documents, data and records of CONTRACTOR and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection at, and on file with, the Palmdale City Clerk’s Office. 17 FINANCIAL INTEREST CERTIFICATION

17.1 CONTRACTOR warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONTRACTOR’s firm.

17.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
18 CONFLICT OF INTEREST

18.1 CONTRACTOR stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONTRACTOR to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

18.2 CONTRACTOR shall not employ any City official or employee to perform any work required pursuant to this Contract.

18.3 To the extent required by the City Manager or his designee, CONTRACTOR shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
19 COMPLIANCE WITH LAW

19.1 CONTRACTOR shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONTRACTOR uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONTRACTOR.
12-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI

19.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles.

19.3 If applicable, CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set forth in Exhibit “A” attached hereto and incorporated herein by reference, as well as the execution of a Worker’s Compensation Certificate attached hereto as Exhibit “B” and incorporated herein by reference.

20 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
21 ENTIRE AGREEMENT AND AMENDMENTS

21.1 This Contract is the complete Agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

21.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONTRACTOR hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

21.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 13-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI
22 ATTORNEY’S FEES

If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: FS CONTRACTORS, INC.:

Salvador Mendez
Interim City Manager

Jose Angel Fierros
President

ADDRESS FOR NOTICE:

CITY OF PALMDALE
39110 3rd Street East, Suite C
Palmdale, CA 93550

ADDRESS FOR NOTICE:

FS CONTRACTORS, INC.
12861 Telfair Ave.

Sylmar, CA 91342
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Rochelle Scott
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
14-14Concord - Document ID: 032UR7FTDPnhJtj5U36SaI
Record of Signing
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City of Palmdale
Leonardo Torres
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Title
City of Palmdale
Alexandra Severino
Signed on Feb 24, 2026 2:55 PM PST
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Email: [email protected]

EXHIBIT A
Prevailing Wage Requirements

1. This Contract calls for work to be performed constituting public works. Contractor and all subcontractors shall pay the general prevailing rate of per diem wages as determined and as published by the State Director of the Department of Industrial Relations pursuant to Article 2 of Chapter 1 of Part 7, of Division 2 of the State Labor Code, including, but not limited to, Sections 1770, 1771, 1773, 1773.2 and 1774.

2. This is a public work and requires the payment of prevailing wages for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor pursuant to Section 1771 of the Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this contract from the Director of the Department of Industrial Relations. These rates are on file with the City or may be obtained at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for an y work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of this Agreement.

3. Contractors and subcontractors who are ineligible to bid for work on, or be awarded, a public works project pursuant to Labor Code Sections 1777.1 and 1777.7 are prohibited from bidding on, being awarded, or performing work as a subcontractor, on this Proj ect pursuant to Public Contract Code Section 6109.

4. Contractor's attention is directed to the provisions in Sections 1774, 1775, 1776, 1777.5 and 1777.6 of the Labor Code. Contractor shall comply with the provisions in these Sections. The statutory provisions for penalties for failure to comply with the State's wage and hours laws will be enforced. Pursuant to Section 1775 of the Labor Code, the Contractor and any subcontractors, shall, as a penalty to the City forfeit the prescribed amounts per calendar day, or portion thereof, for each worker paid less than the prevailing wage rates.

5. Pursuant to Labor Code Section 1771.4, the Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.

6. Each Contractor and subcontractor shall furnish the records specified in Labor Code Section 1776 directly to the State Labor Commissioner at least monthly in the format prescribed by the State Labor Commissioner.

7. Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the prevailing wage rates to all workmen employed in the execution of the Contract and specify forfeitures and penalties for failure to do so. The minimum wages to be paid are those determined by the State Director of the Department of Industrial Relations. Section 1776 requires the Contractor and all subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures and certain notices required of the Contractor pertaining to their location.

8. Section 1777.5 of the Labor Code requires Contractor or subcontractor employing workers in any apprenticeable occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project, which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the Contract. The Contractor is required to make contributions to funds established for the adm inistration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade and if other contractors on the public works site are making such contributions.

Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards. Section 1777.6 of the Labor Code provides that it shall be unlawful to refuse to accept otherwis e qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age.

9. Eight hours labor constitutes a legal day's work, as set forth in Labor Code Section 1810. The statutory provisions for penalties for failure to comply with the State's wage and hour laws will be enforced as set forth in Labor Code Section 1813.

EXHIBIT C

SCOPE OF WORK
Demolition, disposal, subgrade preparation, and installation of new asphalt cement (AC) & Portland Cement Concrete (PCC) concrete to replace concrete sidewalks, curbs, and asphalt pavement.

The CONTRACTOR must be capable of performing all related flatwork, including proper grubbing, grading, forming, finishing, and curing; maintaining safe pedestrian access during construction; protecting adjacent surfaces and all interfacing infrastructure; exposing tree roots via pneumatic excavation; and safeguarding uncured concrete from vandalism, defacement, or damage through completion and acceptance of work.

All work shall comply with current ADA accessibility standards and conform to the latest edition of the Standard Specifications for Public Works Construction (“Greenbook”), including but not limited to the following sections: Section 201 (Clearing and Grubbing, Grading), Section 301 (Subgrade Preparation), Section 302 -6 (Portland Cement Concrete Pavement), Section 303 (Concrete Structures), Section 306 (Concrete Curb, Gutter, Sidewalk, Driveways, Alley Intersections, and Cross Gutters), and Section 307 (Acc essibility Improvements). Work shall also comply with all applicable City of Palmdale technical provisions (Appendix A – City of Palmdale Concrete Removal & Replacement Technical Provisions) and standard plans for public works construction (Appendix C – City of Palmdale Standard Plans for Public Works Construction).

The CONTRACTOR shall coordinate with City staff to schedule work in a manner that minimizes disruptions to scheduled irrigation cycles, public access, programming, and recreational use of park grounds and green spaces. Sensitivity to park hours, events, and public safety is required.

General Requirements

1. The selected CONTRACTOR shall furnish all labor, materials, and equipment necessary to perform asphalt concrete (AC) and Portland cement concrete (PCC) removal, disposal, subgrade preparation, and AC & PCC replacement services for the City of Palmdale, in accordance with the terms and conditions outlined herein.

2. Work will occur in high -traffic public areas including parks, facility grounds, trails, active recreation spaces and other municipal rights -of-way. The CONTRACTOR shall fence off or barricade open work zones to ensure safety of the public, including park p atrons, City staff and those conducting business at City offices.

3. The CONTRACTOR shall take all necessary precautions to protect existing infrastructure and adjacent improvements during construction, including but not limited to existing hardscapes, pavement, decomposed granite (DG) trails, turfgrass, trees, irrigation s ystems, utilities, signage, park equipment and site amenities. Temporary protection shall be installed where needed. The CONTRACTOR shall coordinate utility marking through USA Dig Alert prior to any excavation and maintain an active dig-alert ticket through completion of work as required by law.

4. The CONTRACTOR shall maintain a clean and safe work site at all times, including daily removal of construction debris, proper storage of materials, and the use of appropriate safety barriers, temporary fencing and signage to protect the public as required. Active excavations shall not be left exposed after work hours. Upon completion of work, the CONTRACTOR shall fully restore all disturbed areas—including landscaping, paving, and site furnishings—to their original condition.

5. The CONTRACTOR shall only use City -approved staging and storage areas for equipment, materials, and vehicles. Staging areas shall be kept orderly, secure, and free from hazards.

The CONTRACTOR shall implement best management practices (BMPs) for pollution prevention and containment in accordance with local, state, and federal requirements, including stormwater regulations. Concrete washout areas, spill containment, dust control, and sediment barriers shall be provided as necessary to prevent pollutants from becoming airborne or entering storm drains, landscaped areas, or waterways. The CONTRACTOR shall be responsible for all environmental compliance related to staging and construction activities.

Scheduling of Work

1. The City will issue written notice to proceed.

2. The CONTRACTOR shall acknowledge receipt of each work order within 24 hours from the date of issuance by the City and shall submit a proposed project schedule within five (5) business days of that date.

3. The CONTRACTOR shall commence work no later than fourteen (14) calendar days from the date the work order is issued by the City, unless an alternate start date is approved in writing by the City.

4. The CONTRACTOR shall coordinate pre-construction meetings, confirm project schedule and provide weekly schedule and progress updates, coordinating all work with the designated City representative to ensure that project execution is timely and completed in a manner satisfactory to the City.

Concrete Removal & Replacement

1. Concrete removal and replacement shall include demolition, disposal, subgrade preparation, forming, and installation of new concrete improvements in accordance with City standards, technical provisions and the following general guidelines:

a. The CONTRACTOR shall construct flatwork per City of Palmdale technical provisions (Appendix A), standard plans for public works construction (Appendix C) and Greenbook (Standard Specifications for Public Works Construction, latest edition).

Sidewalks, curb ramps, landings and mow curbs shall be 4 inches thick; driveways & vehicular access areas shall be 6 inches thick or as directed by the City. Aquatic facility deck thickness shall match existing. ADA -compliant pedestrian ramps shall be constructed in acc ordance with current federal and state accessibility standards, including detectable warning surfaces, proper slope transitions, and minimum clearance widths. Transitions to adjacent surfaces must be smooth and flush, free of trip hazards.

b. The CONTRACTOR shall construct curbs and curb and gutter per City of Palmdale technical provisions (Appendix A), standard plans for public works construction (Appendix C) and Greenbook (Standard Specifications for Public Works Construction, latest edition), with proper flowline grading and transition to existing improvements.

c. The CONTRACTOR shall construct concrete v-channels, catch basins, surface drains and curb drains per City of Palmdale technical provisions (Appendix A), standard plans for public works construction (Appendix C), and Greenbook (Standard Specifications for Public Works Construction, latest edition), with appropriate slope and cross-section to ensure proper drainage and tied into existing drainage systems as required.

d. The CONTRACTOR shall install reinforcing steel (rebar) per City of Palmdale technical provisions (Appendix A), and standard plans for public works construction (Appendix C), including proper placement, tying, and clearance, in accordance with the Greenbook (Standard Specifications for Public Works Construction, latest edition).

e. The CONTR ACTOR shall match color and finish of any new concrete to existing, interfacing concrete in texture, tone, and appearance, unless otherwise directed by the City. Where no existing concrete finish is present or where new improvements are isolated, a standard light broom finish with natural gray concrete shall be used as the default. Appropriate expansion joints, saw cuts, and joint resealing shall be provided to control cracking and to maintain visual consistency with surrounding improvements per City of Palmdale technical provisions (Appendix A), standard plans for public works construction (Appendix C), and Greenbook (Standard Specifications for Public Works Construction, latest edition).

f. The CONTRACTOR shall coordinate inspections as required by the Parks Superintendent or appointed designee.

Tree Protection and Root Pruning

1. The CONTRACTOR shall implement all necessary measures to protect existing trees within or adjacent to each work zone in accordance with ANSI A300 (Part 5) – Management of Trees on Construction Sites, the ISA Best Management Practices for Managing Trees Dur ing Construction, and the City of Palmdale’s Tree Protection Requirements (Appendix B - City of Palmdale Tree Protection During Construction).

2. When root pruning is required due to site conditions, the CONTRACTOR shall use an air spade or air knife to safely expose tree roots, irrigation lines, or other underground infrastructure to prevent damage during excavation. Tree root pruning, excavation, trenching, or grade modifications shall not occur within Tree Protection Zones (TPZ) without prior written approval from a City arborist. CONTRACTOR shall coordinate with the City Arborist to schedule inspection and receive written authorization. CONTRACTOR root pruning must be performed under the supervision of a City Arborist using clean, sharp tools and approved arboricultural methods.

3. Protective fencing shall be installed as required by erecting readily visible 6 -foot-high chain link fencing at the edge of the Tree Protection Zone ( TPZ), as approved by the Parks Superintendent or City Arborist.

4. In areas where posts can be driven, galvanized steel posts shall be driven to a depth of 24 inches, spaced no more than 12 feet on center. The City will coordinate irrigation programming to provide for drive-on access into green spaces as needed.

5. In hardscaped areas where posts cannot be driven, fencing shall be supported by wide, stable stands, each weighted with a minimum of one (1) full sandbag per stand.

6. Fence panels shall be securely fastened to each other using industry -standard temporary fence clamps to ensure stability and security.

7. Fencing shall remain in place and undisturbed for the duration of the work unless otherwise authorized. Construction activities such as staging, stockpiling, paving, compaction, or equipment parking are strictly prohibited within the TPZ or Critical Root Zone (CRZ) unless protective surface and trunk measures, as outlined in Appendix B, are implemented.

Safety

1. The CONTRACTOR shall comply with all applicable local, state, and federal regulations throughout the duration of the project, including but not limited to:

a. Cal/OSHA construction and excavation safety standards. b. ADA accessibility requirements for pedestrian pathways and ramps. c. City of Palmdale municipal ordinances, codes, technical provisions, standard plans for public works construction, and the Greenbook (Standard Specifications for Public Works Construction, latest edition).

2. The CONTRACTOR shall maintain a safe, clean, and hazard-free work zone at all times. This includes the use of appropriate temporary chain link fencing, barricades, high -visibility, reflective signage, cones, and pedestrian detours as necessary to ensure pu blic and worker safety.

3. If work occurs adjacent to or within roadways or high -traffic areas, the CONTRACTOR shall prepare and submit a traffic control plan to City Traffic Engineer for approval. Certified flaggers shall be used where required. The CONTRACTOR is responsible for providing all necessary work zone safety delineation at each work site, encompassing the design and implementation of all temporary work zone traffic control measures in compliance with the latest edition of the California Manual on Uniform Traffic Control Devices.

4. The CONTRACTOR shall be responsible for job site safety and shall promptly address any safety concerns or deficiencies identified by the City, including trip hazards, unsecured work zones, or improper pedestrian or traffic control.

5. Prior to the start of work, the CONTRACTOR shall submit a site -specific safety plan, which may include a job hazard analysis (JHA), emergency contact procedures, and any relevant Cal/OSHA documentation. The safety plan shall be reviewed and accepted by the City prior to mobilization.

6. The CONTRACTOR shall avoid scheduling work during major park events or peak community use hours, unless otherwise coordinated with City staff. Weekend and after -hours work may be required in select locations upon City request.

Compliance

1. The City requires full CONTRACTOR compliance with all municipal ordinances, codes, technical provisions, standard plans for public works construction, the Greenbook (Standard Specifications for Public Works Construction, latest edition) and contract terms and conditions.

Failure to meet this expectation will result in compliance -based punitive penalties and/or liquidated damages.

2. In cases of CONTRACTOR non-compliance, penalties will be levied per incident, calculated based on the corresponding line item cost and deducted from the resulting invoice. For the first violation, a penalty of 25% will be imposed, escalating to 50% for a second violation, 75% for a third violation, 100% for a fourth violation. Subsequent violations beyond the fourth will incur liquidated damages.

Violation: First Second Third Fourth Liquidated Damages Penalty: 25% 50% 75% 100% $2,500 per day

3. Liquidated Damages: The City requires full completion of all the tasks outlined in the scope of work. It shall be agreed by the parties to the agreement that time is of the essence, and in the event of a delay in starting the work, or delivery of the equipment, goods, services & personnel required for project implementation to the City’s satisfaction, damage will be sustained by the City and that it is or will be impractical to determine the actual amount of the damage caused by reason of non -compliance with scope of work, or delays resulting from CONTRACTOR’S performance. It is, therefore, agreed that the successful CONTRACTOR will pay the City the sum of twenty-five hundred dollars ($2,500) for each working day delay in completing the work as specified and in accordance with the project schedule approved by the CITY .

These damages shall be deducted from any monies due, or which may thereafter become due, to the CONTRACTOR under the Agreement or may be recovered by the City through any lawful means. The successful CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for any portion of the delay in performance, which would be excused pursuant to the force majeure provisions of the Agreement, provided that the successful Contractor shall notify the City Superintendent in writing of the causes of delay within one (1) business day from the beginning of any such delay. The successful CONTRACTOR shall bear the burden of proof to establish that any delay is subject to the force majeure provisions of the Agreement.

4. Force Majeure: The time period(s) specified for the performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the CONTRACTOR , including, but not restricted to, acts of God or of the public enemy, unusually severe weather (to be determined by City staff), fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or a cts of any governmental agency, including the City, if the CONTRACTOR will within ten (10) days of the commencement of such delay notify the City in writing of the causes of the delay.

The City will ascertain the facts and the extent of the delay and extend the time for performing the services for the period of the enforced delay when and if the judgment of the superintendent, or designee, the delay is justified. The City Superintendent or his designee’s, decision shall be final and conclusive upon the parties to this Agreement. In no event shall the CONTRACTOR be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, the CONTRACTO R’S sole remedy being an extension of the Agreement pursuant to this Section.

If the CONTRACTOR’S performance is deemed unsatisfactory, the City Superintendent or appointed designee reserves the right to suspend contractor operations at any time.

Pricing

1. The quoted unit prices (per square foot, linear foot, each or lump sum) shall be firm and fixed for the Contract term shall include all costs associated with prevailing wage concrete removal and replacement, including but not limited to:

a. Mobilization and demobilization.
b. Equipment, materials, labor, and disposal.
c. Compliance with all contract specifications and regulatory requirements. d. Complete installation of curbs, sidewalks, curb ramps, curb & gutter, mow curbs, v - channels, driveways, aquatic facility decks, catch basins & curb drains as required according to existing and/or site-specific requirements.

2. Quoted mobilization pricing shall include (2) two standard mobilizations by the CONTRACTOR per work order:

a. One (1) mobilization for demolition, disposal and site preparation. b. One (1) mobilization for concrete forming, pouring, finishing and job site clean-up.

Invoicing & Payment

1. The CONTRACTOR shall submit invoices based on the actual quantities of work completed— measured in square feet, linear feet, or other applicable unit quantities—as verified by the City upon completion of each work order.

2. Invoices shall clearly detail the following:
a. Date(s) of work performed and location(s).
b. Mobilization Costs per work order.
c. Types, quantities and units of measure of concrete improvements installed (e.g., curbs, sidewalks, curb ramps, curb & gutter, mow curbs, v -channels, driveways, aquatic facility decks, catch basins & curb drains).
d. Any approved additional services or change order work.

3. Payment will be made in accordance with the City's standard payment terms upon verification and approval of completed work and receipt of all required documentation, including certified payroll and compliance reports, if applicable.

EXHIBIT D

FEE SCHEDULE

LABOR RATES

ITEM DESCRIPTION UNIT OF MEASURE BID
1 Supervisor Hourly Rate $130.00
2 Journeyman Hourly Rate $100.00
3 Apprentice Journeyman Hourly Rate $63.00
4 Mobilization Lump Sum $2,000.00
5 Concrete Expansion Joint Repair Linear Foot $25.00
6 Cement Mason Hourly Rate $105.00
7 Operator Hourly Rate $134.00

SITE/PROJECT RATES

ITEM LOCATION ADDRESS AERIAL MAP
ID. NO.

INSPECTION
PHOTO ID NO.

APPROX.

LENGTH
APPROX.

WIDTH
APPROX.

SQ / LN FT

CONTRACTOR

SUGGESTED

SQ / LN FT

UNIT OF

MEASURE

UNIT COST PRICE
1 Domenic Massari Park 37716 55th ST E 12 S1-DM-H12 5 5 25 25 Square Foot 40.00$ $ 1,000.00 2 Domenic Massari Park 37716 55th ST E 28 S2-DM-H28 10 12 120 120 Square Foot 30.00$ $ 3,600.00 3 Domenic Massari Park 37716 55th ST E 38 S1-DM-H38 5 22 110 110 Square Foot 30.00$ $ 3,300.00 4 Domenic Massari Park 37716 55th ST E 39 S1-DM-H39 6 18 108 108 Square Foot 30.00$ $ 3,240.00 5 Domenic Massari Park 37716 55th ST E 43 S1-DM-H43 8 8 Linear Foot 30.00$ $ 240.00 6 William J. McAdams Park 38115 30th St E 1 S2-WJM-H1 4 4 16 16 Square Foot 30.00$ $ 480.00 7 William J. McAdams Park 38115 30th St E 8 S2-WJM-H8 10 12 120 120 Square Foot 30.00$ $ 3,600.00 8 William J. McAdams Park 38115 30th St E 9 S1-WJM-H9 10 11 110 110 Square Foot 30.00$ $ 3,300.00 9 William J. McAdams Park 38115 30th St E 11 S1-WJM-H11 10 55 550 550 Square Foot 20.00$ $ 11,000.00 10 William J. McAdams Park 38115 30th St E 12 S1-WJM-H12 10 11 110 110 Square Foot 30.00$ $ 3,300.00 11 William J. McAdams Park 38115 30th St E 24 S2-WJM-H24 1 20 20 20 Square Foot 30.00$ $ 600.00 12 William J. McAdams Park 38115 30th St E 26 S1-WJM-H26 10 10 100 100 Square Foot 30.00$ $ 3,000.00 13 William J. McAdams Park 38115 30th St E 30 S2-WJM-H30 10 10 100 100 Square Foot 30.00$ $ 3,000.00 14 William J. McAdams Park 38115 30th St E 31 S2-WJM-H31 3 3 9 9 Square Foot 30.00$ $ 270.00 15 William J. McAdams Park 38115 30th St E 32 S2-WJM-H32 16 13 208 208 Square Foot 30.00$ $ 6,240.00 16 William J. McAdams Park 38115 30th St E 56 S2-WJM-H56 4 5 20 20 Square Foot 30.00$ $ 600.00 17 William J. McAdams Park 38115 30th St E 66 S2-WJM-H66 5 8 40 40 Square Foot 30.00$ $ 1,200.00 18 William J. McAdams Park 38115 30th St E 84 S1-WJM-H84 15 15 225 225 Square Foot 30.00$ $ 6,750.00 19 William J. McAdams Park 38115 30th St E 92 S1-WJM-H92 25 25 625 625 Square Foot 20.00$ $ 12,500.00 20 South Valley Worksource Center 38510 Sierra Hwy 4 S1-WSC-H4 4 9 36 36 Square Foot 30.00$ $ 1,080.00 21 Transportation Center 39000 Clock Tower Plaza Dr 32 S2-PTC-H32 10 12 120 120 Square Foot 30.00$ $ 3,600.00 22 Desert Sands Park 39130 3rd St E 20 S2-DS-H20 8 10 80 80 Square Foot 30.00$ $ 2,400.00 23 Desert Sands Park 39131 3rd St E 23 S2-DS-H23 10 6 60 60 Square Foot 30.00$ $ 1,800.00 24 Desert Sands Park 39132 3rd St E 24 S2-DS-H24 8 10 80 80 Square Foot 30.00$ $ 2,400.00 25 Desert Sands Park 39133 3rd St E 31 S2-DS-H31 8 10 80 80 Square Foot 30.00$ $ 2,400.00 26 Desert Sands Park 39134 3rd St E 43 S2-DS-H43 10 9 90 90 Square Foot 30.00$ $ 2,700.00 27 Desert Sands Park 39135 3rd St E 58 S2-DS-H58 8 10 80 80 Square Foot 30.00$ $ 2,400.00 28 Desert Sands Park 39136 3rd St E 86 S2-DS-H86 8 10 80 80 Square Foot 30.00$ $ 2,400.00 29 Desert Sands Park 39136 3rd St E 172 S1-DS-H172 4 4 16 16 Square Foot 30.00$ $ 480.00 30 Manzanita Heights Park 431 Mesa Verde Ave 12 S2-MH-H12 5 5 25 25 Square Foot 30.00$ $ 750.00 31 Pelona Vista Park 37720 Tierra Subida Ave 69 S2-PV-H69 3 9 27 27 Square Foot 30.00$ $ 810.00 32 Pelona Vista Park 37720 Tierra Subida Ave 74 S2-PV-H74 3 10 30 30 Square Foot 30.00$ $ 900.00 33 Pelona Vista Park 37720 Tierra Subida Ave 115 S2-PV-H115 8 10 80 80 Square Foot 30.00$ $ 2,400.00 34 Pelona Vista Park 37720 Tierra Subida Ave 128 S2-PV-H128 8 12 96 96 Square Foot 30.00$ $ 2,880.00 35 Pelona Vista Park 37720 Tierra Subida Ave 139 S2-PV-H139 8 10 80 80 Square Foot 30.00$ $ 2,400.00 36 Marie Kerr Park 2723 W Rancho Vista Blvd 94 S2-MK-H94 4 10 40 40 Square Foot 30.00$ $ 1,200.00 37 Marie Kerr Park 39700 30th St W 58 S3-MKP-H58 24 17 408 408 Square Foot 24.00$ $ 9,792.00 38 Marie Kerr Park 39700 30th St W 59 S3-MKP-H59 24 17 408 408 Square Foot 24.00$ $ 9,792.00 39 Marie Kerr Park 39700 30th St W 60 S3-MKP-H60 28 28 Lump Sum 30.00$ $ 840.00 40 Marie Kerr Park 39700 30th St W 61 S3-MKP-61 13 20 28 260 Square Foot 30.00$ $ 7,800.00 4,596 4,828 $ 128,444.00
Pricing shall be firm fixed price and shall include all costs in accordance with all contract requirements, including but not limited to fully-burdened labor, payroll and other taxes, fringes, licenses and permits, insurance, workforce productivity, coordination, transportation, field overhead, general and administrative overhead, and profit.

Project Totals:
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EXHIBIT D

FEE SCHEDULE

ADDITIONAL SERVICES

ITEM DESCRIPTION UNIT OF MEASURE PRICE
1 Mobilization Lump Sum $ 2,000.00
2 Asphalt Concrete (AC) Curbs Linear Foot $ 100.00 3 Asphalt Concrete (AC) Sidewalk Square Foot $ 7.00 4 Asphalt Concrete (AC) Curb Ramp Square Foot $ 40.00 5 Asphalt Concrete (AC) Curb Ramp & Landings Square Foot $ 35.00 6 Agregate Base Square Foot $ 3.00
7 Portland Cement Concrete (PCC) Curb Linear Foot $ 60.00 8 Portland Cement Concrete (PCC) Sidewalks Square Foot $ 15.00 9 Portland Cement Concrete (PCC) Curb Ramps Square Foot $ 35.00 10 Portland Cement Concrete (PCC) Curb Ramps & Landings Square Foot $ 35.00 11 Portland Cement Concrete (PCC) Curb & Gutter Linear Foot $ 70.00 12 Portland Cement Concrete (PCC) Mow Curb Linear Foot $ 40.00 13 Portland Cement (PCC) V-Channel Square Foot $ 20.00 14 Portland Cement Concrete (PCC) Driveway Square Foot $ 16.00 15 Portland Cement Concrete (PCC) Aquatic Facility Deck Square Foot $ 30.00 16 Portland Cement Concrete (PCC) Catch Basin Each $ 8,000.00 17 Curb Drain Each $ 10,000.00
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City Council Staff Report

DATE: MARCH 3, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

MAINTENANCE DIVISION

DISTRICT: ALL

SUBJECT: APPROVE AGREEMENTS WITH MARIPOSA TREE MANAGEMENT INC., UNITED PACIFIC SERVICES, INC., AND WEST COAST
ARBORISTS, INC. , FOR PROFESSIONAL ARBORICULTURAL

SERVICES FOR A COMBINED NOT TO EXCEED AMOUNT OF
$3,825,000 ($1,275,000 EACH) OVER A TERM OF THREE YEARS

WITH TWO OPTIONAL ONE-YEAR EXTENSIONS

RECOMMENDATION

Staff recommend that the City Council:

1. Approve Agreement No. A -9710 with Mariposa Tree Management , Inc., for professional arboricultural services for a total not to exceed amount of $1,275,000 for a term of three years with two optional one-year extensions;

2. Approve Agreement No. A-9711 with United Pacific Services, Inc., for professional arboricultural services for a total not to exceed amount of $1,275,000 for a term of three years with two optional one-year extensions;

3. Approve Agreement No. A-9712 with West Coast Arborists, Inc., for professional arboricultural services for a total not to exceed amount of $1,275,000 for a term of three years with two optional one-year extensions; and,

4. Authorize the Interim City Manager or his designee to execute Agreement Nos.

A-9710 with Mariposa Tree Management Inc., Agrmt No. A -9711 with United Pacific Services, Inc., and Agrmt No. A-9712 with West Coast Arborists, Inc., including minimal and/or non-substantial changes.

BACKGROUND

The City manages professional arboricultural services for more than 24,000 trees through a combination of in -house operations and contracted specialists. These Report to Mayor and City Council
Re: Approve Agreement Nos. A-9710, A-9711, and A-9712 for professional arboricultural services
March 3, 2026

services support the City’s Urban Forestry Program and provide routine and corrective maintenance for tr ees located within parks and facility grounds, General Benefit landscapes, Landscape Assessment Districts, transit sites, and street right-of-ways.

Contractors may also perform ornamental vegetation abatement and related services for Housing Division prope rties and for private parcels or vacant lots, as directed by Community Compliance.

Services include tree pruning and removal, stump grinding, inventory data collection, pneumatic air excavation, temporary traffic control, hazard assessments, and emergency response.

These contracted services supplement City operations to meet industry-recommended pruning cycles, address deferred maintenance, and increase service capacity and operational efficiency, thereby supporting public safety, tree health, and the lo ng-term sustainability and aesthetic quality of the urban forest.

DISCUSSION

The City publicly advertised Request for Proposal (RFP) No. 26 -002-3610 for Professional Arboricultural Services via PlanetBids on November 4, 2025. The solicitation was also posted on the City’s website and published in the Antelope Valley Press. While 12 vendors registered as prospective bidders, the solicitation closed on December 11, 2025, with three (3) bidders submitting formal proposals:

Rank Vendor Location
1 Mariposa Tree Management Inc. Irwindale, CA
2 United Pacific Services, Inc. South Gate, CA
3 West Coast Arborists, Inc. Anaheim, CA

These on-call services are requested on an as -needed basis ; therefore, the proposal amount reflects only hourly labor rates, tree service rates, and emergency call-out fees, and is not a total project cost.

Each prospective proposal demonstrated that th e vendor met or exceeded the qualifications outlined in the RFP, including past performance, experienc e, technical approach, and cost. After evaluation, staff determined that splitting the contract equally among all three vendors would best serve the City’s interests. Awarding multiple contracts provides greater op erational flexibility and will improve scheduling and mobilization across the City’s urban forestry programs, ensuring annual pruning cycles with industry standards.

Report to Mayor and City Council
Re: Approve Agreement Nos. A-9710, A-9711, and A-9712 for professional arboricultural services
March 3, 2026

Based on the amount of delayed maintenance in the city’s urban forest, we are requesting that the contract be awarded to three contractors, and in doing so , this will act as a workforce multiplier by tackling current preventative maintenance operations and clearing the backlog of maintenance work within the urban forest.

This work is excluded from the Community Workforce Agre ement, per Section 2.5 Exclusions, (l) Tree trimming, park/landscaper maintenance contracts.

FISCAL IMPACT

$3,825,000 combined total ($1,275,000 per agreement) ; Sufficient funds are budgeted and available in Fiscal Year 2025 -26, and funds for future years will be incorporated in the annual operating budget. Contract service funds are budgeted in Park Maintenance, General Benefit Landscape, Landscape Assessment Districts, Transit Services, Street Maintenance, and Public Safety.

STRATEGIC PLAN

Goal III. Invest in infrastructure to improve community livability.

A. Seek innovative, cost effective, customer focused methods of service delivery.

Prepared by: Leonardo Torres, P.E.,
Director of Public Works
Certified as to availability of Funds: Janelle Samson, Director of Operations Approved by: Salvador Mendez, Interim City Manager
Approved as to form: Alexandra Severino, City Attorney

ATTACHMENTS

Agrmt No. A-9710 with Mariposa Tree Management, Inc.

Agrmt No. A-9711 with United Pacific Services, Inc.

Agrmt No. A-9712 with West Coast Arborists, Inc.

AGREEMENT NO. A-9710

CONTRACT FOR SERVICES

BETWEEN THE CITY OF PALMDALE AND MARIPOSA TREE MANAGEMENT INC.

This CONTRACT for services (“Contract” herein) is made and entered into by and between the City of Palmdale, a public body corporate and politic, (hereinafter called “CITY”), and MARIPOSA TREE MANAGEMENT INC., a Corporation, (hereinafter called “CONTRACTOR”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, CONTRACTOR represents that CONTRACTOR has the expertise and is qualified to perform the services described in this Contract.

NOW THEREFORE, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1 CITY PROJECT MANAGER
To provide the services required by this Contract, CONTRACTOR shall act under the authority and approval of Public Works Director/designee, who shall oversee this Contract, the work performed by CONTRACTOR, assist CONTRACTOR with any necessary information, audit billings, and approve payments. The CONTRACTOR shall channel all contacts and requests through the City project manager. 2 DESCRIPTION OF WORK

2.1 CONTRACTOR shall provide the following services in a manner satisfactory to CITY:

Professional arboricultural services in support of the Public Works Department and Housing Authority as more specifically set forth in Exhibit "C" Scope of Services and Technical Specifications attached hereto and made part herein by reference.

Locations include Parks, Facility Grounds, Transit Sites, General Benefit Landscapes (including landscaped medians), Landscape Assessment Districts, and street right of ways, as well as select services and/or ornamental abatement for the Housing Division, Housing Authority, private property and vacant parcels or lots.

Services include as-requested tree pruning; tree removals; stump grinding; pneumatic air excavation with supersonic air knife or equivalent for exploratory trenches, root collar inspections, vertical mulching, and critical root zone inspections for root pruning; tree inventory data collection; required work zone temporary traffic control; and tree hazard risk assessment.
1-14Concord - Document ID: generated after first signature Payroll Records
CITY may request certified payroll records (CPRs) from CONTRACTOR at any time.

CONTRACTOR shall submit any and all CPRs within seventy-two (72) hours of the CITY request.

2.2 CONTRACTOR shall have no claim for compensation for any services or work, which has not been authorized by CITY’s Authorization to Proceed.

2.3 CONTRACTOR shall not accept any change of scope, or change in contract provisions, to this Contract unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

2.4 CONTRACTOR shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the CONTRACTOR as applicable to this contract.

2.5 All work supplied under this Contract shall be fully guaranteed by CONTRACTOR for a minimum period of 365 days from the date of acceptance by CITY. Any defects of design, workmanship, or materials that would result in non- compliance with the Contract specifications shall be fully corrected by CONTRACTOR (including parts and labor) without cost to CITY. The written warranty shall be included with the delivered products to the using Department.

2.6 CITY shall provide to CONTRACTOR, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work.

2.7 At all times during the term Contract, CONTRACTOR shall possess and maintain all required Federal, State, and local licenses and permits. CONTRACTOR shall possess a valid and current C-27 Landscaping, C-31 Construction Zone Traffic Control, and C-49 Tree and Palm Contractor’s License with the Contractor's State License Board (CSLB) and City of Palmdale Business License to perform the required work.

CONTRACTOR's CSLB license number is 1061455. CONTRACTOR's DIR registration number is 1000551767. CONTRACTOR's Business License number is 11621035. CONTRACTOR hereby certifies that it holds the required license(s).

2.8 This Contract calls for work to be performed constituting public works. All labor is to be paid at prevailing wage rates. CONTRACTOR to determine proper wage classification. CONTRACTOR and all subcontractors must be registered with the State of California Department of Industrial Relations (DIR) as a public works contractor for the duration of the agreement and is responsible for any and all registration and/or renewal fees. CITY may request certified payroll records for any work performed under the term of the agreement. CONTRACTOR acknowledges and 2-14Concord - Document ID: generated after first signature understands it must comply with the prevailing wage requirements as set for in Exhibit A.

2.9 CONTRACTOR shall comply with the requirements of Section 1776 of the Labor Code, of the State of California. Failure of the CONTRACTOR to comply with the Labor Code requirements to pay prevailing wages and to maintain certified payroll records may result in withholding from progress payments amounts for unpaid wages and penalties as authorized by the Labor Code. CONTRACTOR shall submit certified payroll records (CPRs) to the Labor Commissioner using DIR's electronic certified payroll reporting system if project exceeds $25,000 for new construction, alteration, installation, demolition, or repair or $15,000 for maintenance. If project is applicable, CITY shall verify CONTRACTOR's eCPRs are submitted before processing invoices for payment.

2.10 Unless otherwise expressly provided in the bid documents, if any individual project performed under this agreement exceeds $25,000, CONTRACTOR shall provide CITY with a performance and payment bond each in the full amount of the individual project. Such bonds are required by the CITY before work is to be performed on the specified project. If bonds are required, CONTRACTOR shall submit all bonds electronically through Surety2000.

3 CONTRACTOR’S KEY PERSONNEL

3.1 Key Staff. CITY reserves the right to review and approve CONTRACTOR’S staff including all subcontractors to be assigned to any project by CONTRACTOR during the term of this Contract.

This Contract has been awarded to CONTRACTOR based partially on the key personnel proposed to perform the services required herein. CONTRACTOR shall not change nor substitute any of these key staff for work on this Contract without prior written approval by CITY.

CONTRACTOR’s Team and Key Personnel are as follows:

Project Superintendent
Account Manager
Training Manager
Field Supervisor
Field Operations Team / Foremen
This Services Contract has been awarded to CONTRACTOR based on its representation that those personnel and subcontractors submitted as part of its bid and listed above will perform the portions of the work listed above.

CONTRACTOR shall not deviate nor substitute any of these team members without prior written approval by CITY.
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3.2 Subcontractors. During the performance of the Agreement, CONTRACTOR may engage such additional SUBCONTRACTORS as may be required for the timely completion of this Agreement. In the event of subcontracting, the sole responsibility for fulfillment of all terms and conditions of this Agreement rests with CONTRACTOR.

CONTRACTOR shall not enter into any Subcontract under this Contract for the performance of this Contract without the advance written approval of CITY. The subcontract shall incorporate by reference the terms and conditions of this Contract.

3.3 Direct Responsibility. All services required under this Contract shall be performed by CONTRACTOR, or under CONTRACTOR’s direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

3.3.1 CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

3.3.2 CONTRACTOR shall be responsible for payment of all CONTRACTOR’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

3.3.3 CONTRACTOR shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONTRACTOR’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
4 CONTRACT TERM

The term of this Contract is Three (3) Years, commencing on the effective date, with CITY reserving the option to extend the agreement for 2 additional terms of one year each.

5 ACCEPTANCE AND DOCUMENTATION
Each task shall be reviewed and approved by the Contract Project Manager to determine acceptable completion.

5.1 Records. The CONTRACTOR shall retain and shall contractually require each SUBCONTRACTOR to retain all data and other “records” relating to the acquisition and performance of the Contract for a period of five years after the completion of the Contract.
4-14Concord - Document ID: generated after first signature

5.2 Property of CITY. All materials, including reports, computer programs and other deliverables, supplied or created under this Contract are the sole property of CITY. CONTRACTOR is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. CONTRACTOR shall not use or release these materials without the prior written consent of CITY.

5.3 Products. All equipment, materials, parts, and other components incorporated in the work or services performed pursuant to this Contract shall be new, or the latest model and of the most suitable grade for the purpose intended. All work shall be performed in a skilled and workmanlike manner. 6 PRICE
CITY shall pay to CONTRACTOR an amount not to exceed One Million Two Hundred Seventy-Five Thousand dollars ($1275000.00) for the completion of all the work and services described in Section 2, which sum shall include all costs or expenses incurred by CONTRACTOR, payable as follows:

As set forth in Exhibit "D" Fee Schedule attached hereto and made part herein by reference.

6.1 An application for payment form must be submitted to CITY which shall include the following: a clear, detailed invoice reflecting work being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within a project; any/all backup documentation supporting the above items. Work schedule updates must also be included with the payment requests.

6.2 CONTRACTOR shall maintain adequate records and shall permit inspection and audit by CITY of CONTRACTOR’s charges under this Contract. CONTRACTOR shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONTRACTOR for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONTRACTOR shall retain its records for the time required by such laws.

6.3 Payment. A separate invoice shall be issued for each shipment of material or service performed, and no payment will be issued prior to receipt of material and/or completion of specified services and receipt of a correct invoice. 7 TAXES

7.1 CONTRACTOR shall pay all sales, consumer, use, and other similar taxes required to be paid by CONTRACTOR in accordance with state and local laws. 5-14Concord - Document ID: generated after first signature

7.2 CONTRACTOR is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONTRACTOR or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

7.3 CONTRACTOR shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.

7.4 When equipment, materials or supplies generally taxable to CONTRACTOR are eligible for a tax exemption due to the nature of the work, CONTRACTOR shall assist the City in applying for and obtaining such tax credits and exemptions, which shall be paid or credited to the City.
8 PATENT FEES AND ROYALTIES
CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, program, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, program, product or device is specified in the contract documents for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents.

CONTRACTOR shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, program, product or device not specified in the contract documents, and shall defend all such claims in connection with any alleged infringement of such rights. 9 INDEMNIFICATION
To the fullest extent permitted by law, CONTRACTOR and any subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONTRACTOR, or its subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONTRACTOR and, as applicable, any subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONTRACTOR shall 6-14Concord - Document ID: generated after first signature ensure that the contract of any subcontractor working under this agreement contain an indemnity agreement, requiring the subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONTRACTOR shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
10 INSURANCE

10.1 CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 10.8, must be reviewed and accepted by the City Attorney.

10.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation -- coverage as required by the State of California  Employer’s Liability
$1,000,000 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

10.1.2 Commercial General Liability
 $2,000,000.00 limit on a per occurrence basis
 $5,000,000.00 general aggregate limit

10.1.3 Commercial Automobile Liability
 $2,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

10.1.4 Professional Liability (Errors & Omissions) Insurance*  $2,000,000 limit on a per occurrence basis

10.2 All of CONTRACTOR’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty (30) calendar days prior to termination, cancellation, or reduction of coverage in the policy.

10.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, as respects liability arising out of the performance of any work under the Contract.

Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificates shall state: “The City of Palmdale, Successor 7-14Concord - Document ID: generated after first signature Agency to the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured”.

B. “Severability of Interest” Clause.

10.4 Promptly upon execution of this Contract, and prior to commencement of any work, CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insured. Within five (5) days of written request from CITY, CONTRACTOR shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

10.5 The requirements as to the types and limits of insurance to be maintained by CONTRACTOR are not intended to and shall not in any manner limit or qualify CONTRACTOR’s liabilities and obligations under this Contract.

10.6 Any policy or policies of insurance that CONTRACTOR elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

10.7 All insurance coverage must be maintained throughout the duration of this Contract.

10.8 Acceptable Proof of Insurance:

10.8.1 ACORD Certificate of Insurance listing all coverage, limits, deductibles and insured; and endorsements for all applicable coverage if agent has authority to issue it; or additional insured Form CG20100704 and CG20370704 or equivalent must be provided for general liability coverage. Additional insured form CA0001 must be provided for automobile liability coverage.

10.8.2 Binders of insurance for all coverage. Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements and a corresponding Certificate of Insurance listing all insurers and coverage must be submitted to the City Attorney.

10.8.3 *When professional Liability (E&O) Insurance coverage is provided on a “claims made basis”, CONTRACTOR will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR, or its officers, employees, or agents during the time this Agreement was in effect.

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10.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONTRACTOR fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

10.10 CONTRACTOR shall require any and all subcontractors working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONTRACTOR shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONTRACTOR's sole risk. CONTRACTOR's insurance requirements in Section 10 will not be impacted and/or limited by such deviation.

11 TERMINATION WITHOUT CAUSE
City reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONTRACTOR shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and subcontractors to cease such work. CONTRACTOR shall also surrender to CITY all finished or unfinished documents, processes, programs and other supplies and materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONTRACTOR shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
12 TERMINATION FOR CAUSE
If CITY determines that CONTRACTOR has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, CITY shall give written notice to CONTRACTOR specifying all defaults to be remedied within thirty (30) days.

Such notice shall set forth the basis for CITY’s dissatisfaction and suggest corrective measures. If, after thirty days, CONTRACTOR has failed to implement appropriate corrective measures, CITY may elect to terminate this Contract in whole or in part.

12.1 In the event CITY terminates this Contract, in whole or in part, for cause, CITY may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

12.2 CONTRACTOR shall provide all finished or unfinished documents, data, studies, software, drawings, programs, processes, maps, photographs, reports, etc., prepared by CONTRACTOR within fifteen (15) working days after notice of termination. Upon such termination, CONTRACTOR shall be paid an amount equal to 9-14Concord - Document ID: generated after first signature the value of the services provided and work performed as of the date of termination, taking into consideration the costs associated with hiring another CONTRACTOR to complete the services. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses. The above is in addition to any other remedies available by law or equity to CITY.

12.3 If, after notice of termination of the Contract under the provisions of this Section 12, it is determined, for any reason, that CONTRACTOR was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 11. 13 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONTRACTOR arising out of or relating to this Contract or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 14 OWNERSHIP OF PRODUCT
All product, data, documents, programs and software including, but not limited to, research, field notes, investigations, analysis, studies, processes, software, instructions for use and other manuals, whether complete or incomplete, which are prepared or produced in the performance of this Contract are to be, and remain the property of CITY and shall be delivered to or left with CITY upon the completion or termination of this Agreement. CONTRACTOR shall furnish CITY, upon its request, originals and reproducible and electronic copies of product, data reports, studies and of all other documents listed above. Electronic copies shall be provided in an unprotected format which allows CITY to copy, reproduce and makes changes as CITY deems necessary.
15 DELEGATION AND ASSIGNMENT

15.1 CONTRACTOR shall not delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONTRACTOR from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval.

15.2 Any assignment, delegation or subcontract shall be made in the name of CONTRACTOR and shall not bind or purport to bind CITY and shall not release CONTRACTOR from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONTRACTOR under this Contract.
10-14Concord - Document ID: generated after first signature 16 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

16.1 In performance of this Contract, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status.

CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status . Affirmative action relating to employment shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

16.2 The provisions of subsection 16.1 above shall be included in all solicitations or advertisements placed by or on behalf of CONTRACTOR for personnel to perform any services under this Contract. CITY shall have access to all documents, data and records of CONTRACTOR and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection at, and on file with, the Palmdale City Clerk’s Office. 17 FINANCIAL INTEREST CERTIFICATION

17.1 CONTRACTOR warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONTRACTOR’s firm.

17.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
18 CONFLICT OF INTEREST

18.1 CONTRACTOR stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would 11-14Concord - Document ID: generated after first signature create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONTRACTOR to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

18.2 CONTRACTOR shall not employ any City official or employee to perform any work required pursuant to this Contract.

18.3 To the extent required by the City Manager or his designee, CONTRACTOR shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
19 COMPLIANCE WITH LAW

19.1 CONTRACTOR shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONTRACTOR uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONTRACTOR.

19.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles.

19.3 If applicable, CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set forth in Exhibit “A” attached hereto and incorporated herein by reference, as well as the execution of a Worker’s Compensation Certificate attached hereto as Exhibit “B” and incorporated herein by reference.

20 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
21 ENTIRE AGREEMENT AND AMENDMENTS

21.1 This Contract is the complete Agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

21.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONTRACTOR hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.
12-14Concord - Document ID: generated after first signature

21.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 22 ATTORNEY’S FEES

If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: MARIPOSA TREE MANAGEMENT INC.:

Salvador Mendez
Interim City Manager

Dennis Jones
Secretary & Vice President of Operations

ADDRESS FOR NOTICE:

CITY OF PALMDALE
39110 3rd Street East, Suite C
Palmdale, CA 93550

ADDRESS FOR NOTICE:

MARIPOSA TREE MANAGEMENT INC.
6232 Santos Diaz St.

Irwindale, CA 91702
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Rochelle Scott
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

13-14Concord - Document ID: generated after first signature ■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
14-14Concord - Document ID: generated after first signature

EXHIBIT A
Prevailing Wage Requirements

1. This Contract calls for work to be performed constituting public works. Contractor and all subcontractors shall pay the general prevailing rate of per diem wages as determined and as published by the State Director of the Department of Industrial Relations pursuant to Article 2 of Chapter 1 of Part 7, of Division 2 of the State Labor Code, including, but not limited to, Sections 1770, 1771, 1773, 1773.2 and 1774.

2. This is a public work and requires the payment of prevailing wages for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor pursuant to Section 1771 of the Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this contract from the Director of the Department of Industrial Relations. These rates are on file with the City or may be obtained at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for an y work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of this Agreement.

3. Contractors and subcontractors who are ineligible to bid for work on, or be awarded, a public works project pursuant to Labor Code Sections 1777.1 and 1777.7 are prohibited from bidding on, being awarded, or performing work as a subcontractor, on this Proj ect pursuant to Public Contract Code Section 6109.

4. Contractor's attention is directed to the provisions in Sections 1774, 1775, 1776, 1777.5 and 1777.6 of the Labor Code. Contractor shall comply with the provisions in these Sections. The statutory provisions for penalties for failure to comply with the State's wage and hours laws will be enforced. Pursuant to Section 1775 of the Labor Code, the Contractor and any subcontractors, shall, as a penalty to the City forfeit the prescribed amounts per calendar day, or portion thereof, for each worker paid less than the prevailing wage rates.

5. Pursuant to Labor Code Section 1771.4, the Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.

6. Each Contractor and subcontractor shall furnish the records specified in Labor Code Section 1776 directly to the State Labor Commissioner at least monthly in the format prescribed by the State Labor Commissioner.

7. Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the prevailing wage rates to all workmen employed in the execution of the Contract and specify forfeitures and penalties for failure to do so. The minimum wages to be paid are those determined by the State Director of the Department of Industrial Relations. Section 1776 requires the Contractor and all subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures and certain notices required of the Contractor pertaining to their location.

8. Section 1777.5 of the Labor Code requires Contractor or subcontractor employing workers in any apprenticeable occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project, which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the Contract. The Contractor is required to make contributions to funds established for the adm inistration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade and if other contractors on the public works site are making such contributions.

Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards. Section 1777.6 of the Labor Code provides that it shall be unlawful to refuse to accept otherwis e qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age.

9. Eight hours labor constitutes a legal day's work, as set forth in Labor Code Section 1810. The statutory provisions for penalties for failure to comply with the State's wage and hour laws will be enforced as set forth in Labor Code Section 1813.

WORKERS’ COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, and all amendments thereto, each contractor to whom a public works contract has been awarded shall sign the following certificate and shall submit same to the City of Palmdale prior to performing any work on the contract:
“I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract.”
___
_________________________
Contractor
By _______________________
Print Name
__________________________
Signature
__________________________
Title
__________________________
Date
S
ection 3700 of the State Labor Code reads as follows:
“Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this state.
(b) By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employee.”

EXHIBIT C

SCOPE OF WORK

The following are the general conditions for the work to be performed:

The CONTRACTOR shall have a minimum of 10 years’ experience in the business of providing professional arboricultural services in support of municipal urban forestry programs.

The CONTRACTOR shall comply with Cal-OSHA and American National Standard, ANSI A-Z133 Safety Standard 2017 or latest edition and all other regulatory safety requirements.

The CONTRACTOR’S account manager and field supervisor shall be certified arborists with the International Society of Arboriculture. Crew foremen working in a senior tree trimmer capacity shall be a certified tree worker climber specialist with the International Society of Arboriculture.

The City of Palmdale requires CONTRACTORS to have a trained and skilled workforce, proficient in current professional arboricultural best practices. CONTRACTORS with tree workers that are certified by the International Society of Arboriculture as tree worker climber specialists and tree worker aerial lift specialists will be more competitive.

The CONTRACTOR’S personnel shall wear uniform shirts with the company name and logo printed or embroidered on them, and they shall wear reflective class III safety vests while working in city streets and right of ways.

The CONTRACTOR’S aerial lift and other tree service trucks shall be properly equipped with, but not limited to appropriate safety gear including hard hats, chaps, harnesses, climbing saddles, lanyards, heavy duty rope, first aid kit, fire extinguisher, blowers, chain saws, sharp chains, loppers, pole pruners, hand pruners, wedges, woodchipper and hand tools necessary for equipment field maintenance. All CONTRACTOR equipment must be in excellent working condition while in service to the City of Palmdale.

The CONTRACTOR shall possess and maintain all required Federal, State and local licenses and permits including a C -61 Limited Specialty classification license with D-49 Tree Service subcategory, a C-27 Landscaping Contractor license and a City of Palmdale business license.

It is understood that except as otherwise specifically stated in the contract, the Contractor shall provide and pay for all materials, labor, tools, equipment, transportation of every nature and all other services and facilities of every nature whatsoever, necessary to execute, complete and deliver the Arboricultural services within the specified time. Permits, insurance and licenses (including City of Palmdale business license) necessary for the execution of the work shall be secured and paid for by the Contractor.

TECHNICAL SPECIFICATIONS

The successful respondent shall provide City of Palmdale with Professional Arboricultural services in support of Urban Forestry programs in Parks and City Facility Grounds, Transit Sites, General Benefit Landscapes (including landscaped medians), the Fairway Business Park, Landscape Assessment Districts, Street Right of Ways, and Housing Authority properties.

The successful Respondent shall provide all labor and equipment to effectively accomplish the following services.

SECTION A - GENERAL EXPECTATIONS
A.01. The CONTRACTOR shall respond to e-mails or phone calls from superintendents, city arborists or appointed designees within one (1) business day. Upon receipt of written work requests from the superintendents, city arborists or appointed designees, the CONTRACTOR shall create work orders in tree inventory software and confirm work schedule within two (2) business days. All work requested shall begin within ten (10) business days of work request unless otherwise authorized by the superintendents, city arborists or appointed designees.

24-hour emergency call outs guarantee a minimum compensation of four (4) hours, require immediate crew mobilization with requested operations taking place within (4) hours of work request. CONTRACTOR’S supervisor and/or crew foreman shall meet with superintendents, city arborists or appointed designees prior to beginning work at each location to confirm the specific objectives of the City of Palmdale.

A.02. CONTRACTOR’S account manager and field supervisor shall be International Society of Arboriculture certified arborists responsible to ensure all work is performed in accordance with OSHA, CAL-OSHA, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Control Devices, 2023 or latest edition and all other applicable regulatory safety standards.

Tree workers that are certified by International Society of Arboriculture as tree worker climber specialists and tree worker aerial lift specialists are preferred.

A.03. It shall be the sole responsibility of the CONTRACTOR to perform a Level 1: Limited Visual Assessment, as described in the I.S.A. Best Management Practices: Tree Risk Assessment, International Society of Arboriculture, 2023 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition, for each tree serviced during all tree maintenance operations.

CONTRACTOR shall inspect the canopy, trunk, trunk flare, surface of tree root zone, and site conditions around the trees being serviced and immediately report any structural concerns, hazards, pest and/or disease presence or any other anomaly to superintendents, city arborists or appointed designees and log findings in tree detail section of city tree inventory.

A.04. CONTRACTOR’S account manager and field supervisor shall be responsible to ensure all work is performed in accordance with ANSI A300 Standards Part I Pruning 2023 or latest edition and the arboricultural objectives set forth by the superintendents, city arborists or appointed designees.

SECTION B - PRUNING OPERATIONS
B.01. Pruning operations shall adhere to the ANSI A-300 Part I Pruning 2023 or latest edition and ANSI Z133 Safety Standard 2017 or latest edition. Pruning will generally be maintenance pruning and shall adhere to the natural pruning techniques. All pruning tools must be sterilized with a solution of 10% bleach & 90% water or Lysol disinfectant spray prior to pruning each tree. The City of Palmdale shall submit detailed work requests to the CONTRACTOR outlining location, service description, tree identification numbers and projected costs . Pruning operations should remove no more living material than what is necessary to achieve the following pruning objectives,

B.02. Develop Tree Structure improving upon the natural form of each tree, promote or subordinate certain leaders, branches or stems, head back co -dominant leaders, promote or discourage growth in a particular direction, promote desirable branch spacing and canopy structure to reduce the likelihood of branch or whole tree failure.

B.03. Provide Clearance to mitigate interference with traffic signals and signs, vehicle and pedestrian traffic and line of sight, streetlights, other trees and public or private property. Trees shall be pruned to provide a minimum clearance of 17 feet above public right of ways.

B.04. Manage Tree Shape and Size through effective application of branch removal cuts, branch reduction cuts, and branch heading cuts as required to reduce the likelihood of branch or whole tree failure and achieve the city’s specific pruning objectives for each tree.

B.05. Improve Tree Integrity by removing dead, crowded and rubbing branches, increasing sun light and wind penetration while improving upon the natural form of each tree to reduce the likelihood of branch or whole tree failure. Lion-tailing is unacceptable.

B.06. Protection of Public and Private Property: CONTRACTOR shall be responsible for the protection of all public and private property and improvements within and adjacent to all work areas including but not limited to: plant material, lawns, sprinkler systems, drains, fencing, block walls, brick or masonry work, sidewalks, street paving, street lights, traffic signals, utility pedestals and all other public or private improvements.

B.07. Restitution for Public or Private Property Damage: Any public or private improvements damaged by the CONTRACTOR while conducting scheduled work shall be replaced in kind at the CONTRACTOR’S expense, to the absolute satisfaction of the superintendents, city arborists, appointed designees and/or private property owner. Replacement shall take place no later than five (5) working days from the date of damage, unless otherwise authorized.

B.08. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Society of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION C - TREE REMOVAL AND STUMP GRINDING OPERATIONS
C.01. Tree removal operations shall observe ANSI A -300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition and all other applicable regulatory safety standards. Tree removals are intended to mitigate hazards and shall include removal of dead or dying trees, trees with pronounced canopy, trunk, or root system defects, overcrowded trees and trees whose conflict with public or private infrastructure or interest cannot be otherwise resolved.

The City of Palmdale shall submit detailed work requests to the CONTRACTOR outlining location, service description, tree identification numbers and projected costs.

C.02. Method: The CONTRACTOR shall consider all tree and site conditions when formulating each tree removal plan. This includes surrounding obstacles, targets, terrain, wind direction and magnitude, structure, flaws and lean of each tree. CONTRACTOR must obtain approval from superintendents, city arborists or appointed designees in advance of any felling operations.

C.03. Protection of Public and Private Property: CONTRACTOR shall be responsible for the protection of all public and private property and improvements within and adjacent to all work areas including but not limited to: plant material, lawns, sprinkler systems, drains, fencing, block

walls, brick or masonry work, sidewalks, street paving, street lights, traffic signals, utility pedestals and all other public or private improvements.

C.04. Restitution for Public or Private Property Damage: Any public or private improvements removed or damaged by the CONTRACTOR other than those scheduled for removal shall be replaced in kind at the CONTRACTOR’S expense to the absolute satisfaction of the superintendents and/or private property owner. Replacement shall take place no later than five (5) working days from the date of damage, unless otherwise authorized.

C.05. Underground Service Alert: The CONTRACTOR is responsible for contacting Underground Service alert, securing a dig -alert ticket, and allowing the time required by law for members to respond and mark
their underground infrastructure and verifying positive electronic response prior to conducting any stump grinding operations. CONTRACTOR must analyze and respect all utility markings and grind stumps with care to avoid contact with any underground infrastructure within the stump grind zone.

C.06. Stump Grinding: All tree stumps are to be ground within five (5) working days of the tree removal unless otherwise requested or authorized by superintendents, city arborists or appointed designees. Where possible, stump grinding must strive to achieve a minimum depth of twenty- four inches (24”) below grade until anchoring roots are no longer visible, to accommodate the successful planting of replacement trees. CONTRACTOR shall provide stump grinding work schedule, and report issues preventing grinding to a minimum depth of 24 inches (24”) to superintendents, city arborists or appointed designees.

C.07. Wood Grindings: CONTRACTOR shall compact wood grindings flush with adjacent grade and remove all excess stump grinding material from the job site.

C.08. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Society of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION D - CLEAN UP OPERATIONS
D.01. All walkways, trails, parking lots, right of ways, or adjacent public and private property dirtied by the CONTRACTOR’S arboricultural operations shall be kept in a safe condition, mitigating any hazards and be cleaned prior to completion of work at each site Under no circumstances shall any trimmings, leaves, and/or debris remain in public right of way s and/or adjacent public or private property.

D.02. Superintendents, city arborists or appointed designee s shall be the sole judge as to the adequacy of clean-up and shall have the authority to direct further clean up, within 2 hours. Any costs resulting from the use of City personnel or equipment for clean -up due to the CONTRACTOR not complying with clean -up expectations shall be deducted from the CONTRACTOR’S billing.

D.03. Disposal of green waste: All green waste produced because of the CONTRACTOR’S

operations under this agreement shall be reduced, reused, and/or recycled. Reducing shall include, but is not limited to, chipping, grinding, and/or shredding of green waste. Reusing will include, but is not limited to, using chipped, ground or shredded tree green waste as mulch.

Recycling will include, but is not limited to, re -purposing wood that is too large to be chipped, ground or shredded as firewood and/or as mulch provided to Waste Management.

D.04. CONTRACTOR shall dispose of all green waste, free of charge, at the City of Palmdale Maintenance Center located at 39110 3 rd Street East. Green waste shall be deposited in a designated collection area and/or as directed by the superintendents, city arborists or appointed designees.

D.05. Staging of equipment: CONTRACTOR will be authorized to stage arboricultural equipment at the City of Palmdale Maintenance Center while conducting work requested by and performed for the City of Palmdale.

D.06. CONTRACTOR shall indemnify and hold the City harmless for any equipment loss or damage experienced while the CONTRACTOR’S equipment is staged at the City of Palmdale’s Maintenance Center.

D.07. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Societ y of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION E - TREE INVENTORY
E.01. Tree inventories serve as the foundation for developing and sustaining an effective urban forest management plan. Superintendents, city arborists or appointed designees may request the CONTRACTOR to conduct tree inventory data collection concurrently with or independent from tree maintenance and removal operations. The tree location and attribute data shall be collected using handheld computers with geographic positioning system (GPS) capabilities , logged directly into the city’s tree inventory software.

E.02. Data to be collected by the CONTRACTOR while performing tree inventory operations shall include but is not limited to photo, location, unique asset number, tree species, trunk diameter at breast height, tree condition, record of service history provided un der this agreement, direct maintenance costs, and available planting sites resulting from tree removals.

E.03. CONTRACTOR shall inspect the canopy, trunk, trunk flare, surface of tree root zone, and site conditions around the trees being serviced and immediately report any structural concerns, hazards, pest and/or disease presence or any other anomaly to superintendents, city arborists or appointed designees and log findings in tree detail section of city tree inventory software.

E.04. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Society of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest

edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION F - TREE RISK ASSESSMENT
F.01. It shall be the sole responsibility of the CONTRACTOR to perform a Level 1: Limited Visual Assessment, as described in the I.S.A. Best Management Practices: Tree Risk Assessment, International Society of Arboriculture, 2025 latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition, for each tree serviced during all tree maintenance operations.

CONTRACTOR shall inspect the canopy, trunk, trunk flare, surface of tree root zone, and site conditions around the trees and immediately report any structural concerns, hazards, pest and/or disease presence or any other anomaly to superintendents, city arborists or appointed designees and log findings in tree detail section of city tree inventory software.

F.02. Superintendents, city arborists or appointed designee s may request CONTRACTOR to perform a Level 2: Basic Tree Risk Assessment as described in the I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition. The methodology shall follow the I.S.A. matrix-based approach set forth in the I.S.A. Tree Risk Assessment Qualification (TRAQ) program and shall be performed by a TRAQ qualified Arborist. CONTRACTOR shall utilize and submit a completed I.S.A. Basic Tree Risk Assessment Form or city approved substitute form (Appendix D or E) for each tree being assessed.

F.03. Superintendents, city arborists or appointed designee s may request CONTRACTOR to perform a Level 3: Advanced Tree Risk Assessment as described in the I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition. Level 3: Advanced Tree Risk Assessment may be requested in conjunction with or following a Level 2 Basic Tree Risk Assessment. This assessment may include climbing inspections, detailed target analysis, detailed site evaluation, health evaluation, storm or wind load analysis, measuring and assessing lean, examination of the root system using a compressed air tool and/or, ground penetrating sonar, resistance drilling using a resistograph, and/or sonic tomography of a specific section of a tree using a Picus tomograph or equivalent, to help determine the presence and level of decay.

The Level 3: Advanced Tree Risk Assessment report shall include name of the TRAQ qualified tree risk assessor, the date of the assessment, statement of the assignment scope of work, location, identification, and pictures of the tree assessed, level of inspection and details of the method, targets, occupancy rates, likelihood of impacting the target, and potential consequences of failure, site factors considered, documentation of the likelihood of failure, such as a list of tree conditions, structural defect s, and response growth that were observed, risk assessment and conclusion, options and or recommendations for hazard mitigation, residual risk information, recommendations for reassessment and limitations of the assessment.

F.04. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition ANSI A-300 Part I Pruning 2023or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION G – PNEUMATIC AIR EXCAVATION
G.01. Pneumatic air excavation may be required for precision and non -destructive excavation within the critical root zone (CRZ) of trees or near other sensitive underground infrastructure and shall adhere to ANSI A300 parts 6, 8, 9 and 10, 2023 or latest editio n and ANSI Z133 Safety Standard. The CONTRACTOR shall utilize a supersonic air knife or approved equivalent and mobile, diesel-powered air compressor with the specified CFM and PSI rating to power the air tool, for the non -destructive loosening and remova l of soil within the critical root zone for exploratory trenching, root collar inspections, root zone aeration, vertical & radial mulching.

These services shall include associated cleanup and site restoration.

G.02. Safety Plan: Site specific safety considerations shall be implemented for each excavation effectively addressing pedestrian traffic control, dust control, noise mitigation, underground service alert and required PPE for all personnel.

G.03. Site Preparation: Before work begins, the CONTRACTOR shall verify that all utilities have been marked, install barricades, delineators and caution tape to secure job site, and utilize protective barriers, such as silt fences or tarps, to protect surrounding areas from excavated soil and dust.

G.04. Exploratory Trenching: The CONTRACTOR shall utilize the pneumatic air tool to carefully remove soil in designated locations to expose tree roots and/or locate utilities. The CONTRACTOR shall excavate to the depth necessary to achieve the city’s specific objectives for each tree.

G.05. Root Collar Inspection& Root Pruning: The CONTRACTOR shall use the air tool to gently expose the basal flare and/or anchoring roots of the tree, removing soil to inspect the exposed root collar for any structural issues, removing girdling roots and other problematic roots identified during the inspection, making clean, proper cuts with sharp and sterilized hand tools.

Heightened care shall be taken to maintain the structural integrity of each tree, considering the prevailing winds, and risk mitigation for pedestrians, motorists and adjacent infrastructure.

G.06. Vertical & Radial Mulching: For vertical mulching, the CONTRACTOR shall create a grid of vertical boreholes within the CRZ, a minimum of 24 inches deep and 24 inches on-center, using the pneumatic air tool. For radial mulching, the CONTRACTOR shall excavate trenches radiating out from the trunk, avoiding major structural roots larger than 2 inches in diameter where possible.

The trenches shall begin outside the root flare and extend to or beyond the tree's dripline.

Trenches shall be 6 –12 inches wid e and 8 –12 inches deep arranged in a spoke -and-wheel pattern, spaced approximately 2–3 feet apart, or as directed by the Superintendents, city arborists or appointed designees.

The City shall provide amendments for the CONTRACTOR to thoroughly mix with the excavated native soil or provide imported soil and amendments for CONTRACTOR to backfill the trenches.

The CONTRACTOR shall ensure the mixture is evenly distributed and voids a re eliminated without compacting the soil.

G.08. Site Restoration: The CONTRACTOR shall remove all excess soil, debris, and equipment from the site, restore the grade to match adjacent areas, leaving no soil piled against the tree trunk and thoroughly drench all trenches to settle the soil and activate the amendments. Soil drenching may include incorporation of chelated products provided by the city and incorporated by the CONTRACTOR to aid in root zone recovery.

G.09. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition ANSI A-300 Part I Pruning 2023or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traff ic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION H - TRAFFIC CONTROL OPERATIONS
H.1. Traffic Control: CONTRACTOR shall be responsible for all work zone safety delineation required at each work site including design and implementation of all temporary work zone traffic control per the Manual on Uniform Traffic Control Devices, 2023 or latest edition. CONTRACTOR shall supply all labor and equipment required for proper implementation of temporary work zone traffic control and shall utilize high visibility arrow/message boards while working on all major arterial streets.

H.2. Traffic Control Encroachment Permit
Contractor shall submit an application to obtain an Encroachment Permit from the City. Applicant shall submit, for City review, an engineered traffic control plan when the proposed construction work involves any of the following conditions: (1) Moving traffic over the street centerline; (2) Reducing the number of travel lanes by more than on e lane; (3) Any road closure (one or two -way); and/or (4) Any work performed within 250 feet of a traffic signal. All traffic control devices and layouts shall conform t o the latest edition of the California Manual of Uniform Traffic Control Devices.

In addition, at the discretion of the Deputy Director of Public Works/City Engineer, an engineered traffic control plan may be required for other work impacting the public right-of-way. The applicant is solely responsible for the traffic control design and implementation. Furthermore, the applicant is responsible for maintaining the approved traffic control plan for the construction zone on a 24- hours basis. The traffic control plan shall remain in place until work is completed. Any street closure will require the approval of the Deputy Director of Public Works/City Engineer.

H.3. Traffic Control Conditions: Emergency vehicle access shall always be maintained. Access to private property shall always be maintained, unless otherwise authorized by the City of Palmdale. All traffic signs, traffic control devices and traffic control procedures shall conform to the Manual on Uniform Traffic Control Devices, 2023 or latest edition.

H.4. Superintendents, city arborists or appointed designees MAY assign city staff and resources to assist with traffic control operations if the work of the CONTRACTOR reduces the number of traffic lanes in major arterial streets. The requirements as outlined above do not constitute the issuance of an encroachment permit. Questions related to applying for an encroachment permit can be directed to the Engineering Division at (661) 267 -5272. Any further traffic questions may be directed to city traffic engineer.

H.5. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Societ y of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest

edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION I – COMPLIANCE-BASED PUNITIVE PENALTIES AND LIQUIDATED

DAMAGES
APPLICABLE SECTIONS:

Section A. General Expectations
Section B. Pruning Operations
Section C. Tree Removal and Stump Grinding Operations
Section D. Clean Up Operations
Section E. Tree Inventory
Section F. Tree Risk Assessment
Section G. Pneumatic Air Excavation
Section H. Traffic Control Operations

I.1. Punitive Penalty: Superintendents, city arborists or appointed designees will notify the CONTRACTOR both verbally and in writing each time the CONTRACTOR’S performance is unsatisfactory and can suspend CONTRACTOR’S operations at any time. CONTRACTOR will have five (5) working days to correct deficient work. Any deficient work not corrected within five (5) working days or deemed beyond correction shall result in withholding of the associated payment and punitive damage penalty of $500 per violation. Significant violations may result in a penalty equal to the appraised value of damaged tree/s.

I.2. Liquidated Damages: It shall be agreed by the parties to the Agreement that time is of the essence, and in the event of a delay in starting the work or the delivery of the equipment, goods, services, and personnel required for project implementation and training or equipmen t beyond the timeline set forth in Section s A - H damage will be sustained by the City and that it is or will be impractical to determine the actual amount of the damage caused by reason of such delay. It is therefore agreed that the successful Contractor will pay to the City the sum of twenty -five hundred dollars ($2,500) for each working day delay in completing the schedule set by the Contractor, as set forth in the Agreement beyond any timeline or due date, or authorized extension.

These damages shall be deducted from any monies due, or which may thereafter become due, to the successful Contractor under the Agreement or may be recovered by the City through any lawful means.

The successful Contractor will be granted an extension of time and will not be assessed liquidated damages for any portion of the delay in performance which would be excused pursuant to the force majeure provisions of the Agreement, provided that the succe ssful Contractor shall notify the City’s representative in writing of the causes of delay within one (1) business day from the beginning of any such delay.

The successful Contractor shall bear the burden of proof to establish that any delay is subject to the force majeure provisions of the Agreement.

I.3. Force Majeure
The time period(s) specified for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of

the public enemy, unusually severe weather (to be determined by City staff), fires, earthquakes, floods, epidemics, quarantine restrictions, riots strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor will within ten (10) days of the commencement of such delay notify the City in writing of the causes of the delay.

The City will ascertain the facts and the extent of the delay and extend the time for performing the services for the period of the enforced delay when and if the judgment of the superintendent, or designee, the delay is justified. The superintendent or his designee’s, decision shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however, caused; Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

A. TREE PRUNING SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Maintenance Prune 1" - 12" DBH per tree 150.00 156.00 162.00 168.00 204.00 2 Maintenance Prune 13" - 24" DBH per tree 250.00 260.00 270.00 280.00 321.00 3 Maintenance Prune 25"+ DBH per tree 300.00 312.00 324.00 336.00 348.00 4 Maintenance Prune with Crown Reduction 1" - 12" DBH per tree 150.00 156.00 162.00 168.00 204.00 5 Maintenance Prune with Crown Reduction 13" - 24" DBH per tree 250.00 260.00 270.00 280.00 321.00 6 Maintenance Prune with Crown Reduction 25"+ DBH per tree 300.00 312.00 324.00 336.00 348.00 7 Palm Tree Prune 1" - 30" DBH per palm 80.00 83.00 86.00 86.00 89.00 8 Palm Tree Prune 31" - 55" DBH per palm 80.00 83.00 86.00 86.00 89.00 9 Palm Tree Prune 56"+ DBH per palm 80.00 83.00 86.00 86.00 89.00 B. TREE REMOVAL & STUMP GRINDING SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Tree Removal 1" - 12" DBH per tree 400.00 416.00 432.00 450.00 468.00 2 Tree Removal 13" - 24" DBH per tree 700.00 725.00 750.00 775.00 800.00 3 Tree Removal 25"+ DBH per tree 1,300.00 1,350.00 1,400.00 1,450.00 1,500.00 4 Stump Grinding 1" - 12" per stump 100.00 104.00 108.00 112.00 116.00 5 Stump Grinding 13" - 24" per stump 200.00 208.00 216.00 224.00 232.00 6 Stump Grinding 25"+ per stump 300.00 312.00 324.00 336.00 348.00 C. INVENTORY DATA COLLECTION SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Tree Inventory Data Collection per tree 7.00 7.00 7.00 7.00 7.00 2 Tree Inventory Data Collection per hour 105.00 109.00 113.00 117.00 121.00 D. PNEUMATIC AIR EXCAVATION SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Pneumatic Air Excavation 1"- 12" DBH per tree 100.00 104.00 108.00 112.00 116.00 2 Pneumatic Air Excavation 13" - 25" DBH per tree 150.00 156.00 162.00 168.00 175.00 3 Pneumatic Air Excavation 25" + DBH per tree 200.00 208.00 216.00 225.00 234.00 E. TREE RISK ASSESSMENTS SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Level 2: Basic Tree Hazard Risk Assessment per tree 95.00 100.00 105.00 110.00 115.00 2 Level 3: Advanced Tree Risk Assessment
Decay Detection Climbing Inspection w/ Resistograph Resistance Drilling per hour 175.00 182.00 189.00 197.00 205.00 3 Level 3: Advanced Tree Risk Assessment
Decay Detection w/ 2 Trunk Sonic Tomography Scans
per hour 200.00 208.00 216.00 224.00 233.00 4 Level 3: Advanced Tree Risk Assessment
Air Spade Root Inspection and Evaluation
per hour 175.00 182.00 189.00 197.00 205.00

EXHIBIT D

FEE SCHEDULE
1 of 2

EXHIBIT D

FEE SCHEDULE
F. EMERGENCY RESPONSE+ & LABOR RATES U/M YEAR 1: 2026 YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^* 1 Emergency call out: Weekdays 7:00 a.m. to 5:00 p.m. (Operating Hours) per hour 330.00 340.00 350.00 360.00 370.00 2 Emergency call out: Weekdays 5:00 p.m. to 7:00 a.m. (After-Hours) per hour 405.00 420.00 435.00 450.00 465.00 3 Emergency call out: Weekends Anytime per hour 405.00 420.00 435.00 450.00 465.00 4 Emergency call out: Holidays Anytime per hour 450.00 470.00 490.00 510.00 530.00 5 Senior Tree Trimmer per hour 120.00 125.00 130.00 135.00 140.00 6 Tree Trimmer per hour 110.00 115.00 120.00 125.00 130.00 7 Ground Man per hour 100.00 105.00 110.00 115.00 120.00 8 I.S.A. TRAQ Qualified Certified Arborist per hour 125.00 130.00 135.00 140.00 145.00 + Emergency Response includes 1 Aerial Lift Forestry Truck w/ Chipper and 3-Man Crew (4-hour minimum) ^ Option to extend year(s)
* Year 5 pricing will extend into Year 6 for the number of months needed to complete a full 12-month period. 2 of 2
AGREEMENT NO. A-9711

CONTRACT FOR SERVICES
BETWEEN THE CITY OF PALMDALE AND UNITED PACIFIC SERVICES, INC.

This CONTRACT for services (“Contract” herein) is made and entered into by and between the City of Palmdale, a public body corporate and politic, (hereinafter called “CITY”), and UNITED PACIFIC SERVICES, INC., a Corporation, (hereinafter called “CONTRACTOR”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, CONTRACTOR represents that CONTRACTOR has the expertise and is qualified to perform the services described in this Contract.

NOW THEREFORE, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1 CITY PROJECT MANAGER
To provide the services required by this Contract, CONTRACTOR shall act under the authority and approval of Public Works Director/designee, who shall oversee this Contract, the work performed by CONTRACTOR, assist CONTRACTOR with any necessary information, audit billings, and approve payments. The CONTRACTOR shall channel all contacts and requests through the City project manager. 2 DESCRIPTION OF WORK

2.1 CONTRACTOR shall provide the following services in a manner satisfactory to CITY:

Professional arboricultural services in support of the Public Works Department and Housing Authority as more specifically set forth in Exhibit "C" Scope of Services and Technical Specifications attached hereto and made part herein by reference.

Locations include Parks, Facility Grounds, Transit Sites, General Benefit Landscapes (including landscaped medians), Landscape Assessment Districts, and street right of ways, as well as select services and/or ornamental abatement for the Housing Division, Housing Authority, private property and vacant parcels or lots.

Services include as-requested tree pruning; tree removals; stump grinding; pneumatic air excavation with supersonic air knife or equivalent for exploratory trenches, root collar inspections, vertical mulching, and critical root zone inspections for root pruning; tree inventory data collection; required work zone temporary traffic control; and tree hazard risk assessment.

Payroll Records
1-15Concord - Document ID: generated after first signature CITY may request certified payroll records (CPRs) from CONTRACTOR at any time.CONTRACTOR shall submit any and all CPRs within seventy-two (72) hours of theCITY request.

2.2 CONTRACTOR shall have no claim for compensation for any services or work, which has not been authorized by CITY’s Authorization to Proceed.

2.3 CONTRACTOR shall not accept any change of scope, or change in contract provisions, to this Contract unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

2.4 CONTRACTOR shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the CONTRACTOR as applicable to this contract.

2.5 All work supplied under this Contract shall be fully guaranteed by CONTRACTOR for a minimum period of 365 days from the date of acceptance by CITY. Any defects of design, workmanship, or materials that would result in non- compliance with the Contract specifications shall be fully corrected by CONTRACTOR (including parts and labor) without cost to CITY. The written warranty shall be included with the delivered products to the using Department.

2.6 CITY shall provide to CONTRACTOR, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work.

2.7 At all times during the term Contract, CONTRACTOR shall possess and maintain all required Federal, State, and local licenses and permits. CONTRACTOR shall possess a valid and current C-27 Landscaping, C-31 Construction Zone Traffic Control, and C-49 Tree and Palm Contractor’s License with the Contractor's State License Board (CSLB) and City of Palmdale Business License to perform the required work.

CONTRACTOR's CSLB license number is 790590. CONTRACTOR's DIR registration number is 1000010147. CONTRACTOR's Business License number is 11627406.

CONTRACTOR hereby certifies that it holds the required license(s).

2.8 This Contract calls for work to be performed constituting public works. All labor is to be paid at prevailing wage rates. CONTRACTOR to determine proper wage classification. CONTRACTOR and all subcontractors must be registered with the State of California Department of Industrial Relations (DIR) as a public works contractor for the duration of the agreement and is responsible for any and all registration and/or renewal fees. CITY may request certified payroll records for any work performed under the term of the agreement. CONTRACTOR acknowledges and 2-15Concord - Document ID: generated after first signature understands it must comply with the prevailing wage requirements as set for in Exhibit A.

2.9 CONTRACTOR shall comply with the requirements of Section 1776 of the Labor Code, of the State of California. Failure of the CONTRACTOR to comply with the Labor Code requirements to pay prevailing wages and to maintain certified payroll records may result in withholding from progress payments amounts for unpaid wages and penalties as authorized by the Labor Code. CONTRACTOR shall submit certified payroll records (CPRs) to the Labor Commissioner using DIR's electronic certified payroll reporting system if project exceeds $25,000 for new construction, alteration, installation, demolition, or repair or $15,000 for maintenance. If project is applicable, CITY shall verify CONTRACTOR's eCPRs are submitted before processing invoices for payment.

2.10 Unless otherwise expressly provided in the bid documents, if any individual project performed under this agreement exceeds $25,000, CONTRACTOR shall provide CITY with a performance and payment bond each in the full amount of the individual project. Such bonds are required by the CITY before work is to be performed on the specified project. If bonds are required, CONTRACTOR shall submit all bonds electronically through Surety2000.

3 CONTRACTOR’S KEY PERSONNEL

3.1 Key Staff. CITY reserves the right to review and approve CONTRACTOR’S staff including all subcontractors to be assigned to any project by CONTRACTOR during the term of this Contract.

This Contract has been awarded to CONTRACTOR based partially on the key personnel proposed to perform the services required herein. CONTRACTOR shall not change nor substitute any of these key staff for work on this Contract without prior written approval by CITY.

CONTRACTOR’s Team and Key Personnel are as follows:

Staffing
Executive Vice President
Operations Manager
Supervisor
Senior Tree Trimmers
Tree Trimming crew
Tree Removal crew
Other Key Personnel
Supervisors
Consulting Arborist and Pest Control Advisor
3-15Concord - Document ID: generated after first signature Certified Crane Operator
Tree Inventory Technician
Invoice and Report Management
Class A & B Truck Drivers
Certified Tree Care Safety Professional
Biologist
GIS & IT Software Support
ISA Board-Certified Master Arborist
Subcontractor: Alcoa Traffic Control, Inc.

Subcontractor's CSLB license number is 1003022. Subcontractor's DIR registration number is 1000051588.

This Services Contract has been awarded to CONTRACTOR based on its representation that those personnel and subcontractors submitted as part of its bid and listed above will perform the portions of the work listed above.

CONTRACTOR shall not deviate nor substitute any of these team members without prior written approval by CITY.

3.2 Subcontractors. During the performance of the Agreement, CONTRACTOR may engage such additional SUBCONTRACTORS as may be required for the timely completion of this Agreement. In the event of subcontracting, the sole responsibility for fulfillment of all terms and conditions of this Agreement rests with CONTRACTOR.

CONTRACTOR shall not enter into any Subcontract under this Contract for the performance of this Contract without the advance written approval of CITY. The subcontract shall incorporate by reference the terms and conditions of this Contract.

3.3 Direct Responsibility. All services required under this Contract shall be performed by CONTRACTOR, or under CONTRACTOR’s direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

3.3.1 CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

3.3.2 CONTRACTOR shall be responsible for payment of all CONTRACTOR’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

3.3.3 CONTRACTOR shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONTRACTOR’s acts or omissions with respect to any liability, 4-15Concord - Document ID: generated after first signature damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
4 CONTRACT TERM

The term of this Contract is Three (3) Years, commencing on the effective date, with CITY reserving the option to extend the agreement for 2 additional terms of one year each.

5 ACCEPTANCE AND DOCUMENTATION
Each task shall be reviewed and approved by the Contract Project Manager to determine acceptable completion.

5.1 Records. The CONTRACTOR shall retain and shall contractually require each SUBCONTRACTOR to retain all data and other “records” relating to the acquisition and performance of the Contract for a period of five years after the completion of the Contract.

5.2 Property of CITY. All materials, including reports, computer programs and other deliverables, supplied or created under this Contract are the sole property of CITY. CONTRACTOR is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. CONTRACTOR shall not use or release these materials without the prior written consent of CITY.

5.3 Products. All equipment, materials, parts, and other components incorporated in the work or services performed pursuant to this Contract shall be new, or the latest model and of the most suitable grade for the purpose intended. All work shall be performed in a skilled and workmanlike manner. 6 PRICE
CITY shall pay to CONTRACTOR an amount not to exceed One Million Two Hundred Seventy-Five Thousand dollars ($1275000.00) for the completion of all the work and services described in Section 2, which sum shall include all costs or expenses incurred by CONTRACTOR, payable as follows:

As set forth in Exhibit "D" Fee Schedule attached hereto and made part herein by reference.

6.1 An application for payment form must be submitted to CITY which shall include the following: a clear, detailed invoice reflecting work being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within a project; any/all backup documentation supporting the above items. Work schedule updates must also be included with the payment requests.

5-15Concord - Document ID: generated after first signature

6.2 CONTRACTOR shall maintain adequate records and shall permit inspection and audit by CITY of CONTRACTOR’s charges under this Contract. CONTRACTOR shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONTRACTOR for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONTRACTOR shall retain its records for the time required by such laws.

6.3 Payment. A separate invoice shall be issued for each shipment of material or service performed, and no payment will be issued prior to receipt of material and/or completion of specified services and receipt of a correct invoice. 7 TAXES

7.1 CONTRACTOR shall pay all sales, consumer, use, and other similar taxes required to be paid by CONTRACTOR in accordance with state and local laws.

7.2 CONTRACTOR is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONTRACTOR or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

7.3 CONTRACTOR shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.

7.4 When equipment, materials or supplies generally taxable to CONTRACTOR are eligible for a tax exemption due to the nature of the work, CONTRACTOR shall assist the City in applying for and obtaining such tax credits and exemptions, which shall be paid or credited to the City.
8 PATENT FEES AND ROYALTIES
CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, program, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, program, product or device is specified in the contract documents for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents.

CONTRACTOR shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the 6-15Concord - Document ID: generated after first signature incorporation in the work of any invention, design, process, program, product or device not specified in the contract documents, and shall defend all such claims in connection with any alleged infringement of such rights. 9 INDEMNIFICATION
To the fullest extent permitted by law, CONTRACTOR and any subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONTRACTOR, or its subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONTRACTOR and, as applicable, any subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONTRACTOR shall ensure that the contract of any subcontractor working under this agreement contain an indemnity agreement, requiring the subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONTRACTOR shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
10 INSURANCE

10.1 CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 10.8, must be reviewed and accepted by the City Attorney.

10.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation -- coverage as required by the State of California  Employer’s Liability
$1,000,000 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

10.1.2 Commercial General Liability
 $2,000,000.00 limit on a per occurrence basis
 $4,000,000.00 general aggregate limit

10.1.3 Commercial Automobile Liability
7-15Concord - Document ID: generated after first signature  $2,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

10.1.4 Professional Liability (Errors & Omissions)*
- $1,000,000.00 per occurrence

10.2 All of CONTRACTOR’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty (30) calendar days prior to termination, cancellation, or reduction of coverage in the policy.

10.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, as respects liability arising out of the performance of any work under the Contract.

Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificates shall state: “The City of Palmdale, Successor Agency to the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured”.

B. “Severability of Interest” Clause.

10.4 Promptly upon execution of this Contract, and prior to commencement of any work, CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insured. Within five (5) days of written request from CITY, CONTRACTOR shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

10.5 The requirements as to the types and limits of insurance to be maintained by CONTRACTOR are not intended to and shall not in any manner limit or qualify CONTRACTOR’s liabilities and obligations under this Contract.

10.6 Any policy or policies of insurance that CONTRACTOR elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

10.7 All insurance coverage must be maintained throughout the duration of this Contract.

10.8 Acceptable Proof of Insurance:
8-15Concord - Document ID: generated after first signature

10.8.1 ACORD Certificate of Insurance listing all coverage, limits, deductibles and insured; and endorsements for all applicable coverage if agent has authority to issue it; or additional insured Form CG20100704 and CG20370704 or equivalent must be provided for general liability coverage. Additional insured form CA0001 must be provided for automobile liability coverage.

10.8.2 Binders of insurance for all coverage. Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements and a corresponding Certificate of Insurance listing all insurers and coverage must be submitted to the City Attorney.

10.8.3 *When professional (E&O) liability coverage is provided on a “claims made basis”, CONSULTANT will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT, or its officers, employees, or agents during the time this Agreement was in effect.

10.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONTRACTOR fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

10.10 CONTRACTOR shall require any and all subcontractors working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONTRACTOR shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONTRACTOR's sole risk. CONTRACTOR's insurance requirements in Section 10 will not be impacted and/or limited by such deviation.

11 TERMINATION WITHOUT CAUSE
City reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONTRACTOR shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and subcontractors to cease such work. CONTRACTOR shall also surrender to CITY all finished or unfinished documents, processes, programs and other supplies and materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONTRACTOR shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
9-15Concord - Document ID: generated after first signature 12 TERMINATION FOR CAUSE
If CITY determines that CONTRACTOR has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, CITY shall give written notice to CONTRACTOR specifying all defaults to be remedied within thirty (30) days.

Such notice shall set forth the basis for CITY’s dissatisfaction and suggest corrective measures. If, after thirty days, CONTRACTOR has failed to implement appropriate corrective measures, CITY may elect to terminate this Contract in whole or in part.

12.1 In the event CITY terminates this Contract, in whole or in part, for cause, CITY may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

12.2 CONTRACTOR shall provide all finished or unfinished documents, data, studies, software, drawings, programs, processes, maps, photographs, reports, etc., prepared by CONTRACTOR within fifteen (15) working days after notice of termination. Upon such termination, CONTRACTOR shall be paid an amount equal to the value of the services provided and work performed as of the date of termination, taking into consideration the costs associated with hiring another CONTRACTOR to complete the services. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses. The above is in addition to any other remedies available by law or equity to CITY.

12.3 If, after notice of termination of the Contract under the provisions of this Section 12, it is determined, for any reason, that CONTRACTOR was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 11. 13 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONTRACTOR arising out of or relating to this Contract or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 14 OWNERSHIP OF PRODUCT
All product, data, documents, programs and software including, but not limited to, research, field notes, investigations, analysis, studies, processes, software, instructions for use and other manuals, whether complete or incomplete, which are prepared or produced in the performance of this Contract are to be, and remain the property of CITY and shall be delivered to or left with CITY upon the completion or termination of this Agreement. CONTRACTOR shall furnish CITY, upon its request, originals and reproducible and electronic copies of product, data reports, studies and of all other documents listed above. Electronic copies shall be provided in an 10-15Concord - Document ID: generated after first signature unprotected format which allows CITY to copy, reproduce and makes changes as CITY deems necessary.
15 DELEGATION AND ASSIGNMENT

15.1 CONTRACTOR shall not delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONTRACTOR from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval.

15.2 Any assignment, delegation or subcontract shall be made in the name of CONTRACTOR and shall not bind or purport to bind CITY and shall not release CONTRACTOR from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONTRACTOR under this Contract.
16 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

16.1 In performance of this Contract, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status.

CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status . Affirmative action relating to employment shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
17 FINANCIAL INTEREST CERTIFICATION

17.1 CONTRACTOR warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONTRACTOR’s firm.

17.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price or 11-15Concord - Document ID: generated after first signature consideration, the full amount of such commission, percentage, brokerage or contingent fee.
18 CONFLICT OF INTEREST

18.1 CONTRACTOR stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONTRACTOR to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

18.2 CONTRACTOR shall not employ any City official or employee to perform any work required pursuant to this Contract.

18.3 To the extent required by the City Manager or his designee, CONTRACTOR shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
19 COMPLIANCE WITH LAW

19.1 CONTRACTOR shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONTRACTOR uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONTRACTOR.

19.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles.

19.3 If applicable, CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set forth in Exhibit “A” attached hereto and incorporated herein by reference, as well as the execution of a Worker’s Compensation Certificate attached hereto as Exhibit “B” and incorporated herein by reference.

20 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
21 ENTIRE AGREEMENT AND AMENDMENTS
12-15Concord - Document ID: generated after first signature

21.1 This Contract is the complete Agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

21.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONTRACTOR hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

21.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 13-15Concord - Document ID: generated after first signature 22 ATTORNEY’S FEES

If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: UNITED PACIFIC SERVICES, INC.:

Salvador Mendez
Interim City Manager

Eric Franklin
Executive Vice President

ADDRESS FOR NOTICE:

CITY OF PALMDALE
39110 3rd Street East, Suite C
Palmdale, CA 93550

ADDRESS FOR NOTICE:

UNITED PACIFIC SERVICES, INC.
5529 Leeds Street
South Gate, CA 90280-7421
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Rochelle Scott
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
■Attached notarized bond(s), Worker's Compensation Certificate, and Guaranty 14-15Concord - Document ID: generated after first signature 15-15Concord - Document ID: generated after first signature

EXHIBIT A
Prevailing Wage Requirements

1. This Contract calls for work to be performed constituting public works. Contractor and all subcontractors shall pay the general prevailing rate of per diem wages as determined and as published by the State Director of the Department of Industrial Relations pursuant to Article 2 of Chapter 1 of Part 7, of Division 2 of the State Labor Code, including, but not limited to, Sections 1770, 1771, 1773, 1773.2 and 1774.

2. This is a public work and requires the payment of prevailing wages for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor pursuant to Section 1771 of the Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this contract from the Director of the Department of Industrial Relations. These rates are on file with the City or may be obtained at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for an y work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of this Agreement.

3. Contractors and subcontractors who are ineligible to bid for work on, or be awarded, a public works project pursuant to Labor Code Sections 1777.1 and 1777.7 are prohibited from bidding on, being awarded, or performing work as a subcontractor, on this Proj ect pursuant to Public Contract Code Section 6109.

4. Contractor's attention is directed to the provisions in Sections 1774, 1775, 1776, 1777.5 and 1777.6 of the Labor Code. Contractor shall comply with the provisions in these Sections. The statutory provisions for penalties for failure to comply with the State's wage and hours laws will be enforced. Pursuant to Section 1775 of the Labor Code, the Contractor and any subcontractors, shall, as a penalty to the City forfeit the prescribed amounts per calendar day, or portion thereof, for each worker paid less than the prevailing wage rates.

5. Pursuant to Labor Code Section 1771.4, the Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.

6. Each Contractor and subcontractor shall furnish the records specified in Labor Code Section 1776 directly to the State Labor Commissioner at least monthly in the format prescribed by the State Labor Commissioner.

7. Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the prevailing wage rates to all workmen employed in the execution of the Contract and specify forfeitures and penalties for failure to do so. The minimum wages to be paid are those determined by the State Director of the Department of Industrial Relations. Section 1776 requires the Contractor and all subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures and certain notices required of the Contractor pertaining to their location.

8. Section 1777.5 of the Labor Code requires Contractor or subcontractor employing workers in any apprenticeable occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project, which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the Contract. The Contractor is required to make contributions to funds established for the adm inistration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade and if other contractors on the public works site are making such contributions.

Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards. Section 1777.6 of the Labor Code provides that it shall be unlawful to refuse to accept otherwis e qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age.

9. Eight hours labor constitutes a legal day's work, as set forth in Labor Code Section 1810. The statutory provisions for penalties for failure to comply with the State's wage and hour laws will be enforced as set forth in Labor Code Section 1813.

WORKERS’ COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, and all amendments thereto, each contractor to whom a public works contract has been awarded shall sign the following certificate and shall submit same to the City of Palmdale prior to performing any work on the contract:
“I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract.”
___
_________________________
Contractor
By _______________________
Print Name
__________________________
Signature
__________________________
Title
__________________________
Date
S
ection 3700 of the State Labor Code reads as follows:
“Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this state.
(b) By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employee.”

EXHIBIT C

SCOPE OF WORK

The following are the general conditions for the work to be performed:

The CONTRACTOR shall have a minimum of 10 years’ experience in the business of providing professional arboricultural services in support of municipal urban forestry programs.

The CONTRACTOR shall comply with Cal-OSHA and American National Standard, ANSI A-Z133 Safety Standard 2017 or latest edition and all other regulatory safety requirements.

The CONTRACTOR’S account manager and field supervisor shall be certified arborists with the International Society of Arboriculture. Crew foremen working in a senior tree trimmer capacity shall be a certified tree worker climber specialist with the International Society of Arboriculture.

The City of Palmdale requires CONTRACTORS to have a trained and skilled workforce, proficient in current professional arboricultural best practices. CONTRACTORS with tree workers that are certified by the International Society of Arboriculture as tree worker climber specialists and tree worker aerial lift specialists will be more competitive.

The CONTRACTOR’S personnel shall wear uniform shirts with the company name and logo printed or embroidered on them, and they shall wear reflective class III safety vests while working in city streets and right of ways.

The CONTRACTOR’S aerial lift and other tree service trucks shall be properly equipped with, but not limited to appropriate safety gear including hard hats, chaps, harnesses, climbing saddles, lanyards, heavy duty rope, first aid kit, fire extinguisher, blowers, chain saws, sharp chains, loppers, pole pruners, hand pruners, wedges, woodchipper and hand tools necessary for equipment field maintenance. All CONTRACTOR equipment must be in excellent working condition while in service to the City of Palmdale.

The CONTRACTOR shall possess and maintain all required Federal, State and local licenses and permits including a C -61 Limited Specialty classification license with D-49 Tree Service subcategory, a C-27 Landscaping Contractor license and a City of Palmdale business license.

It is understood that except as otherwise specifically stated in the contract, the Contractor shall provide and pay for all materials, labor, tools, equipment, transportation of every nature and all other services and facilities of every nature whatsoever, necessary to execute, complete and deliver the Arboricultural services within the specified time. Permits, insurance and licenses (including City of Palmdale business license) necessary for the execution of the work shall be secured and paid for by the Contractor.

TECHNICAL SPECIFICATIONS

The successful respondent shall provide City of Palmdale with Professional Arboricultural services in support of Urban Forestry programs in Parks and City Facility Grounds, Transit Sites, General Benefit Landscapes (including landscaped medians), the Fairway Business Park, Landscape Assessment Districts, Street Right of Ways, and Housing Authority properties.

The successful Respondent shall provide all labor and equipment to effectively accomplish the following services.

SECTION A - GENERAL EXPECTATIONS
A.01. The CONTRACTOR shall respond to e-mails or phone calls from superintendents, city arborists or appointed designees within one (1) business day. Upon receipt of written work requests from the superintendents, city arborists or appointed designees, the CONTRACTOR shall create work orders in tree inventory software and confirm work schedule within two (2) business days. All work requested shall begin within ten (10) business days of work request unless otherwise authorized by the superintendents, city arborists or appointed designees.

24-hour emergency call outs guarantee a minimum compensation of four (4) hours, require immediate crew mobilization with requested operations taking place within (4) hours of work request. CONTRACTOR’S supervisor and/or crew foreman shall meet with superintendents, city arborists or appointed designees prior to beginning work at each location to confirm the specific objectives of the City of Palmdale.

A.02. CONTRACTOR’S account manager and field supervisor shall be International Society of Arboriculture certified arborists responsible to ensure all work is performed in accordance with OSHA, CAL-OSHA, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Control Devices, 2023 or latest edition and all other applicable regulatory safety standards.

Tree workers that are certified by International Society of Arboriculture as tree worker climber specialists and tree worker aerial lift specialists are preferred.

A.03. It shall be the sole responsibility of the CONTRACTOR to perform a Level 1: Limited Visual Assessment, as described in the I.S.A. Best Management Practices: Tree Risk Assessment, International Society of Arboriculture, 2023 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition, for each tree serviced during all tree maintenance operations.

CONTRACTOR shall inspect the canopy, trunk, trunk flare, surface of tree root zone, and site conditions around the trees being serviced and immediately report any structural concerns, hazards, pest and/or disease presence or any other anomaly to superintendents, city arborists or appointed designees and log findings in tree detail section of city tree inventory.

A.04. CONTRACTOR’S account manager and field supervisor shall be responsible to ensure all work is performed in accordance with ANSI A300 Standards Part I Pruning 2023 or latest edition and the arboricultural objectives set forth by the superintendents, city arborists or appointed designees.

SECTION B - PRUNING OPERATIONS
B.01. Pruning operations shall adhere to the ANSI A-300 Part I Pruning 2023 or latest edition and ANSI Z133 Safety Standard 2017 or latest edition. Pruning will generally be maintenance pruning and shall adhere to the natural pruning techniques. All pruning tools must be sterilized with a solution of 10% bleach & 90% water or Lysol disinfectant spray prior to pruning each tree. The City of Palmdale shall submit detailed work requests to the CONTRACTOR outlining location, service description, tree identification numbers and projected costs . Pruning operations should remove no more living material than what is necessary to achieve the following pruning objectives,

B.02. Develop Tree Structure improving upon the natural form of each tree, promote or subordinate certain leaders, branches or stems, head back co -dominant leaders, promote or discourage growth in a particular direction, promote desirable branch spacing and canopy structure to reduce the likelihood of branch or whole tree failure.

B.03. Provide Clearance to mitigate interference with traffic signals and signs, vehicle and pedestrian traffic and line of sight, streetlights, other trees and public or private property. Trees shall be pruned to provide a minimum clearance of 17 feet above public right of ways.

B.04. Manage Tree Shape and Size through effective application of branch removal cuts, branch reduction cuts, and branch heading cuts as required to reduce the likelihood of branch or whole tree failure and achieve the city’s specific pruning objectives for each tree.

B.05. Improve Tree Integrity by removing dead, crowded and rubbing branches, increasing sun light and wind penetration while improving upon the natural form of each tree to reduce the likelihood of branch or whole tree failure. Lion-tailing is unacceptable.

B.06. Protection of Public and Private Property: CONTRACTOR shall be responsible for the protection of all public and private property and improvements within and adjacent to all work areas including but not limited to: plant material, lawns, sprinkler systems, drains, fencing, block walls, brick or masonry work, sidewalks, street paving, street lights, traffic signals, utility pedestals and all other public or private improvements.

B.07. Restitution for Public or Private Property Damage: Any public or private improvements damaged by the CONTRACTOR while conducting scheduled work shall be replaced in kind at the CONTRACTOR’S expense, to the absolute satisfaction of the superintendents, city arborists, appointed designees and/or private property owner. Replacement shall take place no later than five (5) working days from the date of damage, unless otherwise authorized.

B.08. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Society of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION C - TREE REMOVAL AND STUMP GRINDING OPERATIONS
C.01. Tree removal operations shall observe ANSI A -300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition and all other applicable regulatory safety standards. Tree removals are intended to mitigate hazards and shall include removal of dead or dying trees, trees with pronounced canopy, trunk, or root system defects, overcrowded trees and trees whose conflict with public or private infrastructure or interest cannot be otherwise resolved.

The City of Palmdale shall submit detailed work requests to the CONTRACTOR outlining location, service description, tree identification numbers and projected costs.

C.02. Method: The CONTRACTOR shall consider all tree and site conditions when formulating each tree removal plan. This includes surrounding obstacles, targets, terrain, wind direction and magnitude, structure, flaws and lean of each tree. CONTRACTOR must obtain approval from superintendents, city arborists or appointed designees in advance of any felling operations.

C.03. Protection of Public and Private Property: CONTRACTOR shall be responsible for the protection of all public and private property and improvements within and adjacent to all work areas including but not limited to: plant material, lawns, sprinkler systems, drains, fencing, block

walls, brick or masonry work, sidewalks, street paving, street lights, traffic signals, utility pedestals and all other public or private improvements.

C.04. Restitution for Public or Private Property Damage: Any public or private improvements removed or damaged by the CONTRACTOR other than those scheduled for removal shall be replaced in kind at the CONTRACTOR’S expense to the absolute satisfaction of the superintendents and/or private property owner. Replacement shall take place no later than five (5) working days from the date of damage, unless otherwise authorized.

C.05. Underground Service Alert: The CONTRACTOR is responsible for contacting Underground Service alert, securing a dig -alert ticket, and allowing the time required by law for members to respond and mark
their underground infrastructure and verifying positive electronic response prior to conducting any stump grinding operations. CONTRACTOR must analyze and respect all utility markings and grind stumps with care to avoid contact with any underground infrastructure within the stump grind zone.

C.06. Stump Grinding: All tree stumps are to be ground within five (5) working days of the tree removal unless otherwise requested or authorized by superintendents, city arborists or appointed designees. Where possible, stump grinding must strive to achieve a minimum depth of twenty- four inches (24”) below grade until anchoring roots are no longer visible, to accommodate the successful planting of replacement trees. CONTRACTOR shall provide stump grinding work schedule, and report issues preventing grinding to a minimum depth of 24 inches (24”) to superintendents, city arborists or appointed designees.

C.07. Wood Grindings: CONTRACTOR shall compact wood grindings flush with adjacent grade and remove all excess stump grinding material from the job site.

C.08. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Society of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION D - CLEAN UP OPERATIONS
D.01. All walkways, trails, parking lots, right of ways, or adjacent public and private property dirtied by the CONTRACTOR’S arboricultural operations shall be kept in a safe condition, mitigating any hazards and be cleaned prior to completion of work at each site Under no circumstances shall any trimmings, leaves, and/or debris remain in public right of way s and/or adjacent public or private property.

D.02. Superintendents, city arborists or appointed designee s shall be the sole judge as to the adequacy of clean-up and shall have the authority to direct further clean up, within 2 hours. Any costs resulting from the use of City personnel or equipment for clean -up due to the CONTRACTOR not complying with clean -up expectations shall be deducted from the CONTRACTOR’S billing.

D.03. Disposal of green waste: All green waste produced because of the CONTRACTOR’S

operations under this agreement shall be reduced, reused, and/or recycled. Reducing shall include, but is not limited to, chipping, grinding, and/or shredding of green waste. Reusing will include, but is not limited to, using chipped, ground or shredded tree green waste as mulch.

Recycling will include, but is not limited to, re -purposing wood that is too large to be chipped, ground or shredded as firewood and/or as mulch provided to Waste Management.

D.04. CONTRACTOR shall dispose of all green waste, free of charge, at the City of Palmdale Maintenance Center located at 39110 3 rd Street East. Green waste shall be deposited in a designated collection area and/or as directed by the superintendents, city arborists or appointed designees.

D.05. Staging of equipment: CONTRACTOR will be authorized to stage arboricultural equipment at the City of Palmdale Maintenance Center while conducting work requested by and performed for the City of Palmdale.

D.06. CONTRACTOR shall indemnify and hold the City harmless for any equipment loss or damage experienced while the CONTRACTOR’S equipment is staged at the City of Palmdale’s Maintenance Center.

D.07. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Societ y of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION E - TREE INVENTORY
E.01. Tree inventories serve as the foundation for developing and sustaining an effective urban forest management plan. Superintendents, city arborists or appointed designees may request the CONTRACTOR to conduct tree inventory data collection concurrently with or independent from tree maintenance and removal operations. The tree location and attribute data shall be collected using handheld computers with geographic positioning system (GPS) capabilities , logged directly into the city’s tree inventory software.

E.02. Data to be collected by the CONTRACTOR while performing tree inventory operations shall include but is not limited to photo, location, unique asset number, tree species, trunk diameter at breast height, tree condition, record of service history provided un der this agreement, direct maintenance costs, and available planting sites resulting from tree removals.

E.03. CONTRACTOR shall inspect the canopy, trunk, trunk flare, surface of tree root zone, and site conditions around the trees being serviced and immediately report any structural concerns, hazards, pest and/or disease presence or any other anomaly to superintendents, city arborists or appointed designees and log findings in tree detail section of city tree inventory software.

E.04. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Society of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest

edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION F - TREE RISK ASSESSMENT
F.01. It shall be the sole responsibility of the CONTRACTOR to perform a Level 1: Limited Visual Assessment, as described in the I.S.A. Best Management Practices: Tree Risk Assessment, International Society of Arboriculture, 2025 latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition, for each tree serviced during all tree maintenance operations.

CONTRACTOR shall inspect the canopy, trunk, trunk flare, surface of tree root zone, and site conditions around the trees and immediately report any structural concerns, hazards, pest and/or disease presence or any other anomaly to superintendents, city arborists or appointed designees and log findings in tree detail section of city tree inventory software.

F.02. Superintendents, city arborists or appointed designee s may request CONTRACTOR to perform a Level 2: Basic Tree Risk Assessment as described in the I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition. The methodology shall follow the I.S.A. matrix-based approach set forth in the I.S.A. Tree Risk Assessment Qualification (TRAQ) program and shall be performed by a TRAQ qualified Arborist. CONTRACTOR shall utilize and submit a completed I.S.A. Basic Tree Risk Assessment Form or city approved substitute form (Appendix D or E) for each tree being assessed.

F.03. Superintendents, city arborists or appointed designee s may request CONTRACTOR to perform a Level 3: Advanced Tree Risk Assessment as described in the I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition. Level 3: Advanced Tree Risk Assessment may be requested in conjunction with or following a Level 2 Basic Tree Risk Assessment. This assessment may include climbing inspections, detailed target analysis, detailed site evaluation, health evaluation, storm or wind load analysis, measuring and assessing lean, examination of the root system using a compressed air tool and/or, ground penetrating sonar, resistance drilling using a resistograph, and/or sonic tomography of a specific section of a tree using a Picus tomograph or equivalent, to help determine the presence and level of decay.

The Level 3: Advanced Tree Risk Assessment report shall include name of the TRAQ qualified tree risk assessor, the date of the assessment, statement of the assignment scope of work, location, identification, and pictures of the tree assessed, level of inspection and details of the method, targets, occupancy rates, likelihood of impacting the target, and potential consequences of failure, site factors considered, documentation of the likelihood of failure, such as a list of tree conditions, structural defect s, and response growth that were observed, risk assessment and conclusion, options and or recommendations for hazard mitigation, residual risk information, recommendations for reassessment and limitations of the assessment.

F.04. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition ANSI A-300 Part I Pruning 2023or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION G – PNEUMATIC AIR EXCAVATION
G.01. Pneumatic air excavation may be required for precision and non -destructive excavation within the critical root zone (CRZ) of trees or near other sensitive underground infrastructure and shall adhere to ANSI A300 parts 6, 8, 9 and 10, 2023 or latest editio n and ANSI Z133 Safety Standard. The CONTRACTOR shall utilize a supersonic air knife or approved equivalent and mobile, diesel-powered air compressor with the specified CFM and PSI rating to power the air tool, for the non -destructive loosening and remova l of soil within the critical root zone for exploratory trenching, root collar inspections, root zone aeration, vertical & radial mulching.

These services shall include associated cleanup and site restoration.

G.02. Safety Plan: Site specific safety considerations shall be implemented for each excavation effectively addressing pedestrian traffic control, dust control, noise mitigation, underground service alert and required PPE for all personnel.

G.03. Site Preparation: Before work begins, the CONTRACTOR shall verify that all utilities have been marked, install barricades, delineators and caution tape to secure job site, and utilize protective barriers, such as silt fences or tarps, to protect surrounding areas from excavated soil and dust.

G.04. Exploratory Trenching: The CONTRACTOR shall utilize the pneumatic air tool to carefully remove soil in designated locations to expose tree roots and/or locate utilities. The CONTRACTOR shall excavate to the depth necessary to achieve the city’s specific objectives for each tree.

G.05. Root Collar Inspection& Root Pruning: The CONTRACTOR shall use the air tool to gently expose the basal flare and/or anchoring roots of the tree, removing soil to inspect the exposed root collar for any structural issues, removing girdling roots and other problematic roots identified during the inspection, making clean, proper cuts with sharp and sterilized hand tools.

Heightened care shall be taken to maintain the structural integrity of each tree, considering the prevailing winds, and risk mitigation for pedestrians, motorists and adjacent infrastructure.

G.06. Vertical & Radial Mulching: For vertical mulching, the CONTRACTOR shall create a grid of vertical boreholes within the CRZ, a minimum of 24 inches deep and 24 inches on-center, using the pneumatic air tool. For radial mulching, the CONTRACTOR shall excavate trenches radiating out from the trunk, avoiding major structural roots larger than 2 inches in diameter where possible.

The trenches shall begin outside the root flare and extend to or beyond the tree's dripline.

Trenches shall be 6 –12 inches wid e and 8 –12 inches deep arranged in a spoke -and-wheel pattern, spaced approximately 2–3 feet apart, or as directed by the Superintendents, city arborists or appointed designees.

The City shall provide amendments for the CONTRACTOR to thoroughly mix with the excavated native soil or provide imported soil and amendments for CONTRACTOR to backfill the trenches.

The CONTRACTOR shall ensure the mixture is evenly distributed and voids a re eliminated without compacting the soil.

G.08. Site Restoration: The CONTRACTOR shall remove all excess soil, debris, and equipment from the site, restore the grade to match adjacent areas, leaving no soil piled against the tree trunk and thoroughly drench all trenches to settle the soil and activate the amendments. Soil drenching may include incorporation of chelated products provided by the city and incorporated by the CONTRACTOR to aid in root zone recovery.

G.09. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition ANSI A-300 Part I Pruning 2023or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traff ic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION H - TRAFFIC CONTROL OPERATIONS
H.1. Traffic Control: CONTRACTOR shall be responsible for all work zone safety delineation required at each work site including design and implementation of all temporary work zone traffic control per the Manual on Uniform Traffic Control Devices, 2023 or latest edition. CONTRACTOR shall supply all labor and equipment required for proper implementation of temporary work zone traffic control and shall utilize high visibility arrow/message boards while working on all major arterial streets.

H.2. Traffic Control Encroachment Permit
Contractor shall submit an application to obtain an Encroachment Permit from the City. Applicant shall submit, for City review, an engineered traffic control plan when the proposed construction work involves any of the following conditions: (1) Moving traffic over the street centerline; (2) Reducing the number of travel lanes by more than on e lane; (3) Any road closure (one or two -way); and/or (4) Any work performed within 250 feet of a traffic signal. All traffic control devices and layouts shall conform t o the latest edition of the California Manual of Uniform Traffic Control Devices.

In addition, at the discretion of the Deputy Director of Public Works/City Engineer, an engineered traffic control plan may be required for other work impacting the public right-of-way. The applicant is solely responsible for the traffic control design and implementation. Furthermore, the applicant is responsible for maintaining the approved traffic control plan for the construction zone on a 24- hours basis. The traffic control plan shall remain in place until work is completed. Any street closure will require the approval of the Deputy Director of Public Works/City Engineer.

H.3. Traffic Control Conditions: Emergency vehicle access shall always be maintained. Access to private property shall always be maintained, unless otherwise authorized by the City of Palmdale. All traffic signs, traffic control devices and traffic control procedures shall conform to the Manual on Uniform Traffic Control Devices, 2023 or latest edition.

H.4. Superintendents, city arborists or appointed designees MAY assign city staff and resources to assist with traffic control operations if the work of the CONTRACTOR reduces the number of traffic lanes in major arterial streets. The requirements as outlined above do not constitute the issuance of an encroachment permit. Questions related to applying for an encroachment permit can be directed to the Engineering Division at (661) 267 -5272. Any further traffic questions may be directed to city traffic engineer.

H.5. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Societ y of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest

edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION I – COMPLIANCE-BASED PUNITIVE PENALTIES AND LIQUIDATED

DAMAGES
APPLICABLE SECTIONS:

Section A. General Expectations
Section B. Pruning Operations
Section C. Tree Removal and Stump Grinding Operations
Section D. Clean Up Operations
Section E. Tree Inventory
Section F. Tree Risk Assessment
Section G. Pneumatic Air Excavation
Section H. Traffic Control Operations

I.1. Punitive Penalty: Superintendents, city arborists or appointed designees will notify the CONTRACTOR both verbally and in writing each time the CONTRACTOR’S performance is unsatisfactory and can suspend CONTRACTOR’S operations at any time. CONTRACTOR will have five (5) working days to correct deficient work. Any deficient work not corrected within five (5) working days or deemed beyond correction shall result in withholding of the associated payment and punitive damage penalty of $500 per violation. Significant violations may result in a penalty equal to the appraised value of damaged tree/s.

I.2. Liquidated Damages: It shall be agreed by the parties to the Agreement that time is of the essence, and in the event of a delay in starting the work or the delivery of the equipment, goods, services, and personnel required for project implementation and training or equipmen t beyond the timeline set forth in Section s A - H damage will be sustained by the City and that it is or will be impractical to determine the actual amount of the damage caused by reason of such delay. It is therefore agreed that the successful Contractor will pay to the City the sum of twenty -five hundred dollars ($2,500) for each working day delay in completing the schedule set by the Contractor, as set forth in the Agreement beyond any timeline or due date, or authorized extension.

These damages shall be deducted from any monies due, or which may thereafter become due, to the successful Contractor under the Agreement or may be recovered by the City through any lawful means.

The successful Contractor will be granted an extension of time and will not be assessed liquidated damages for any portion of the delay in performance which would be excused pursuant to the force majeure provisions of the Agreement, provided that the succe ssful Contractor shall notify the City’s representative in writing of the causes of delay within one (1) business day from the beginning of any such delay.

The successful Contractor shall bear the burden of proof to establish that any delay is subject to the force majeure provisions of the Agreement.

I.3. Force Majeure
The time period(s) specified for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of

the public enemy, unusually severe weather (to be determined by City staff), fires, earthquakes, floods, epidemics, quarantine restrictions, riots strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor will within ten (10) days of the commencement of such delay notify the City in writing of the causes of the delay.

The City will ascertain the facts and the extent of the delay and extend the time for performing the services for the period of the enforced delay when and if the judgment of the superintendent, or designee, the delay is justified. The superintendent or his designee’s, decision shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however, caused; Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

A. TREE PRUNING SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Maintenance Prune 1" - 12" DBH per tree 95.00 105.00 125.00 135.00 145.00 2 Maintenance Prune 13" - 24" DBH per tree 170.00 180.00 190.00 200.00 210.00 3 Maintenance Prune 25"+ DBH per tree 210.00 220.00 230.00 240.00 250.00 4 Maintenance Prune with Crown Reduction 1" - 12" DBH per tree 120.00 130.00 140.00 150.00 160.00 5 Maintenance Prune with Crown Reduction 13" - 24" DBH per tree 325.00 335.00 345.00 355.00 365.00 6 Maintenance Prune with Crown Reduction 25"+ DBH per tree 425.00 435.00 445.00 455.00 465.00 7 Palm Tree Prune 1" - 30" DBH per palm 95.00 97.50 100.00 102.50 105.00 8 Palm Tree Prune 31" - 55" DBH per palm 95.00 97.50 100.00 102.50 105.00 9 Palm Tree Prune 56"+ DBH per palm 95.00 97.50 100.00 102.50 105.00 B. TREE REMOVAL & STUMP GRINDING SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Tree Removal 1" - 12" DBH per tree 265.00 275.00 285.00 295.00 305.00 2 Tree Removal 13" - 24" DBH per tree 535.00 545.00 555.00 565.00 575.00 3 Tree Removal 25"+ DBH per tree 1,110.00 1,120.00 1,130.00 1,140.00 1,150.00 4 Stump Grinding 1" - 12" per stump 150.00 160.00 170.00 180.00 190.00 5 Stump Grinding 13" - 24" per stump 285.00 295.00 305.00 315.00 325.00 6 Stump Grinding 25"+ per stump 385.00 395.00 405.00 415.00 425.00 C. INVENTORY DATA COLLECTION SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Tree Inventory Data Collection per tree 4.00 4.00 4.00 4.00 4.00 2 Tree Inventory Data Collection per hour 85.00 90.00 95.00 105.00 110.00 D. PNEUMATIC AIR EXCAVATION SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Pneumatic Air Excavation 1"- 12" DBH per tree 150.00 155.00 160.00 165.00 170.00 2 Pneumatic Air Excavation 13" - 25" DBH per tree 300.00 305.00 315.00 320.00 325.00 3 Pneumatic Air Excavation 25" + DBH per tree 450.00 455.00 450.00 455.00 450.00 E. TREE RISK ASSESSMENTS SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Level 2: Basic Tree Hazard Risk Assessment per tree 195.00 200.00 205.00 210.00 215.00 2 Level 3: Advanced Tree Risk Assessment
Decay Detection Climbing Inspection w/ Resistograph Resistance Drilling per hour 210.00 215.00 220.00 225.00 230.00 3 Level 3: Advanced Tree Risk Assessment
Decay Detection w/ 2 Trunk Sonic Tomography Scans
per hour 210.00 215.00 220.00 225.00 230.00 4 Level 3: Advanced Tree Risk Assessment
Air Spade Root Inspection and Evaluation
per hour 210.00 215.00 220.00 225.00 230.00

EXHIBIT D

FEE SCHEDULE
1 of 2

EXHIBIT D

FEE SCHEDULE
F. EMERGENCY RESPONSE+ & LABOR RATES U/M YEAR 1: 2026 YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^* 1 Emergency call out: Weekdays 7:00 a.m. to 5:00 p.m. (Operating Hours) per hour 330.00 335.00 340.00 345.00 350.00 2 Emergency call out: Weekdays 5:00 p.m. to 7:00 a.m. (After-Hours) per hour 435.00 440.00 445.00 450.00 455.00 3 Emergency call out: Weekends Anytime per hour 465.00 470.00 475.00 480.00 485.00 4 Emergency call out: Holidays Anytime per hour 555.00 560.00 565.00 570.00 575.00 5 Senior Tree Trimmer per hour 115.00 120.00 125.00 130.00 135.00 6 Tree Trimmer per hour 105.00 110.00 115.00 120.00 125.00 7 Ground Man per hour 95.00 100.00 105.00 110.00 115.00 8 I.S.A. TRAQ Qualified Certified Arborist per hour 210.00 215.00 220.00 225.00 230.00 + Emergency Response includes 1 Aerial Lift Forestry Truck w/ Chipper and 3-Man Crew (4-hour minimum) ^ Option to extend year(s)
* Year 5 pricing will extend into Year 6 for the number of months needed to complete a full 12-month period. 2 of 2
AGREEMENT NO. A-9712

CONTRACT FOR SERVICES
BETWEEN THE CITY OF PALMDALE AND WEST COAST ARBORISTS, INC.

This CONTRACT for services (“Contract” herein) is made and entered into by and between the City of Palmdale, a public body corporate and politic, (hereinafter called “CITY”), and WEST COAST ARBORISTS, INC., a Corporation, (hereinafter called “CONTRACTOR”). This Contract shall become effective on the date of the last signatory.

RECITALS
WHEREAS, CONTRACTOR represents that CONTRACTOR has the expertise and is qualified to perform the services described in this Contract.

NOW THEREFORE, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1 CITY PROJECT MANAGER
To provide the services required by this Contract, CONTRACTOR shall act under the authority and approval of Public Works Director/designee, who shall oversee this Contract, the work performed by CONTRACTOR, assist CONTRACTOR with any necessary information, audit billings, and approve payments. The CONTRACTOR shall channel all contacts and requests through the City project manager. 2 DESCRIPTION OF WORK

2.1 CONTRACTOR shall provide the following services in a manner satisfactory to CITY:

Professional arboricultural services in support of the Public Works Department and Housing Authority as more specifically set forth in Exhibit "C" Scope of Services and Technical Specifications attached hereto and made part herein by reference.

Locations include Parks, Facility Grounds, Transit Sites, General Benefit Landscapes (including landscaped medians), Landscape Assessment Districts, and street right of ways, as well as select services and/or ornamental abatement for the Housing Division, Housing Authority, private property and vacant parcels or lots.

Services include as-requested tree pruning; tree removals; stump grinding; pneumatic air excavation with supersonic air knife or equivalent for exploratory trenches, root collar inspections, vertical mulching, and critical root zone inspections for root pruning; tree inventory data collection; required work zone temporary traffic control; and tree hazard risk assessment.

Payroll Records
1-14Concord - Document ID: generated after first signature CITY may request certified payroll records (CPRs) from CONTRACTOR at any time.CONTRACTOR shall submit any and all CPRs within seventy-two (72) hours of theCITY request.

2.2 CONTRACTOR shall have no claim for compensation for any services or work, which has not been authorized by CITY’s Authorization to Proceed.

2.3 CONTRACTOR shall not accept any change of scope, or change in contract provisions, to this Contract unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

2.4 CONTRACTOR shall maintain in current status all Federal, State, and local licenses and permits required for the operation of the business conducted by the CONTRACTOR as applicable to this contract.

2.5 All work supplied under this Contract shall be fully guaranteed by CONTRACTOR for a minimum period of 365 days from the date of acceptance by CITY. Any defects of design, workmanship, or materials that would result in non- compliance with the Contract specifications shall be fully corrected by CONTRACTOR (including parts and labor) without cost to CITY. The written warranty shall be included with the delivered products to the using Department.

2.6 CITY shall provide to CONTRACTOR, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work.

2.7 At all times during the term Contract, CONTRACTOR shall possess and maintain all required Federal, State, and local licenses and permits. CONTRACTOR shall possess a valid and current C-27 Landscaping, C-31 Construction Zone Traffic Control, and C-49 Tree and Palm Contractor’s License with the Contractor's State License Board (CSLB) and City of Palmdale Business License to perform the required work.

CONTRACTOR's CSLB license number is 366764. CONTRACTOR's DIR registration number is 1000000956. CONTRACTOR's Business License number is ________.

CONTRACTOR hereby certifies that it holds the required license(s).

2.8 This Contract calls for work to be performed constituting public works. All labor is to be paid at prevailing wage rates. CONTRACTOR to determine proper wage classification. CONTRACTOR and all subcontractors must be registered with the State of California Department of Industrial Relations (DIR) as a public works contractor for the duration of the agreement and is responsible for any and all registration and/or renewal fees. CITY may request certified payroll records for any work performed under the term of the agreement. CONTRACTOR acknowledges and 2-14Concord - Document ID: generated after first signature understands it must comply with the prevailing wage requirements as set for in Exhibit A.

2.9 CONTRACTOR shall comply with the requirements of Section 1776 of the Labor Code, of the State of California. Failure of the CONTRACTOR to comply with the Labor Code requirements to pay prevailing wages and to maintain certified payroll records may result in withholding from progress payments amounts for unpaid wages and penalties as authorized by the Labor Code. CONTRACTOR shall submit certified payroll records (CPRs) to the Labor Commissioner using DIR's electronic certified payroll reporting system if project exceeds $25,000 for new construction, alteration, installation, demolition, or repair or $15,000 for maintenance. If project is applicable, CITY shall verify CONTRACTOR's eCPRs are submitted before processing invoices for payment.

2.10 Unless otherwise expressly provided in the bid documents, if any individual project performed under this agreement exceeds $25,000, CONTRACTOR shall provide CITY with a performance and payment bond each in the full amount of the individual project. Such bonds are required by the CITY before work is to be performed on the specified project. If bonds are required, CONTRACTOR shall submit all bonds electronically through Surety2000.

3 CONTRACTOR’S KEY PERSONNEL

3.1 Key Staff. CITY reserves the right to review and approve CONTRACTOR’S staff including all subcontractors to be assigned to any project by CONTRACTOR during the term of this Contract.

This Contract has been awarded to CONTRACTOR based partially on the key personnel proposed to perform the services required herein. CONTRACTOR shall not change nor substitute any of these key staff for work on this Contract without prior written approval by CITY.

CONTRACTOR’s Team and Key Personnel are as follows:

Key Personnel
Regional Manager/Vice President
Area Manager
Area Supervisor
Support Staff
GIS Manager
Plant Health Care Manager
Customer Service Representative
3-14Concord - Document ID: generated after first signature This Services Contract has been awarded to CONTRACTOR based on its representation that those personnel and subcontractors submitted as part of its bid and listed above will perform the portions of the work listed above.

CONTRACTOR shall not deviate nor substitute any of these team members without prior written approval by CITY.

3.2 Subcontractors. During the performance of the Agreement, CONTRACTOR may engage such additional SUBCONTRACTORS as may be required for the timely completion of this Agreement. In the event of subcontracting, the sole responsibility for fulfillment of all terms and conditions of this Agreement rests with CONTRACTOR.

CONTRACTOR shall not enter into any Subcontract under this Contract for the performance of this Contract without the advance written approval of CITY. The subcontract shall incorporate by reference the terms and conditions of this Contract.

3.3 Direct Responsibility. All services required under this Contract shall be performed by CONTRACTOR, or under CONTRACTOR’s direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

3.3.1 CONTRACTOR shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

3.3.2 CONTRACTOR shall be responsible for payment of all CONTRACTOR’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

3.3.3 CONTRACTOR shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONTRACTOR’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
4 CONTRACT TERM

The term of this Contract is Three (3) Years, commencing on the effective date, with CITY reserving the option to extend the agreement for 2 additional terms of one year each.

5 ACCEPTANCE AND DOCUMENTATION
Each task shall be reviewed and approved by the Contract Project Manager to determine acceptable completion.
4-14Concord - Document ID: generated after first signature

5.1 Records. The CONTRACTOR shall retain and shall contractually require each SUBCONTRACTOR to retain all data and other “records” relating to the acquisition and performance of the Contract for a period of five years after the completion of the Contract.

5.2 Property of CITY. All materials, including reports, computer programs and other deliverables, supplied or created under this Contract are the sole property of CITY. CONTRACTOR is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. CONTRACTOR shall not use or release these materials without the prior written consent of CITY.

5.3 Products. All equipment, materials, parts, and other components incorporated in the work or services performed pursuant to this Contract shall be new, or the latest model and of the most suitable grade for the purpose intended. All work shall be performed in a skilled and workmanlike manner. 6 PRICE
CITY shall pay to CONTRACTOR an amount not to exceed One Million Two Hundred Seventy-Five Thousand dollars ($1275000.00) for the completion of all the work and services described in Section 2, which sum shall include all costs or expenses incurred by CONTRACTOR, payable as follows:

As set forth in Exhibit "D" Fee Schedule attached hereto and made part herein by reference.

6.1 An application for payment form must be submitted to CITY which shall include the following: a clear, detailed invoice reflecting work being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within a project; any/all backup documentation supporting the above items. Work schedule updates must also be included with the payment requests.

6.2 CONTRACTOR shall maintain adequate records and shall permit inspection and audit by CITY of CONTRACTOR’s charges under this Contract. CONTRACTOR shall make such records available to CITY during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONTRACTOR for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONTRACTOR shall retain its records for the time required by such laws.

6.3 Payment. A separate invoice shall be issued for each shipment of material or service performed, and no payment will be issued prior to receipt of material and/or completion of specified services and receipt of a correct invoice. 5-14Concord - Document ID: generated after first signature 7 TAXES

7.1 CONTRACTOR shall pay all sales, consumer, use, and other similar taxes required to be paid by CONTRACTOR in accordance with state and local laws.

7.2 CONTRACTOR is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONTRACTOR or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

7.3 CONTRACTOR shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.

7.4 When equipment, materials or supplies generally taxable to CONTRACTOR are eligible for a tax exemption due to the nature of the work, CONTRACTOR shall assist the City in applying for and obtaining such tax credits and exemptions, which shall be paid or credited to the City.
8 PATENT FEES AND ROYALTIES
CONTRACTOR shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, program, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, program, product or device is specified in the contract documents for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents.

CONTRACTOR shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, program, product or device not specified in the contract documents, and shall defend all such claims in connection with any alleged infringement of such rights. 9 INDEMNIFICATION
To the fullest extent permitted by law, CONTRACTOR and any subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONTRACTOR, or its subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any 6-14Concord - Document ID: generated after first signature person or entity indemnified hereunder. At their own expense, CONTRACTOR and, as applicable, any subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONTRACTOR shall ensure that the contract of any subcontractor working under this agreement contain an indemnity agreement, requiring the subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONTRACTOR shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
10 INSURANCE

10.1 CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 10.8, must be reviewed and accepted by the City Attorney.

10.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation -- coverage as required by the State of California  Employer’s Liability
$1,000,000 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

10.1.2 Commercial General Liability
 $2,000,000.00 limit on a per occurrence basis
 $4,000,000.00 general aggregate limit

10.1.3 Commercial Automobile Liability
 $2,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

10.1.4 Professional Liability (Errors & Omissions)*
- $1,000,000.00 per occurrence

10.2 All of CONTRACTOR’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty (30) calendar days prior to termination, cancellation, or reduction of coverage in the policy.

10.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, as respects liability arising out of the performance of any work under the Contract. 7-14Concord - Document ID: generated after first signature Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificates shall state: “The City of Palmdale, Successor Agency to the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured”.

B. “Severability of Interest” Clause.

10.4 Promptly upon execution of this Contract, and prior to commencement of any work, CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insured. Within five (5) days of written request from CITY, CONTRACTOR shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

10.5 The requirements as to the types and limits of insurance to be maintained by CONTRACTOR are not intended to and shall not in any manner limit or qualify CONTRACTOR’s liabilities and obligations under this Contract.

10.6 Any policy or policies of insurance that CONTRACTOR elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

10.7 All insurance coverage must be maintained throughout the duration of this Contract.

10.8 Acceptable Proof of Insurance:

10.8.1 ACORD Certificate of Insurance listing all coverage, limits, deductibles and insured; and endorsements for all applicable coverage if agent has authority to issue it; or additional insured Form CG20100704 and CG20370704 or equivalent must be provided for general liability coverage. Additional insured form CA0001 must be provided for automobile liability coverage.

10.8.2 Binders of insurance for all coverage. Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements and a corresponding Certificate of Insurance listing all insurers and coverage must be submitted to the City Attorney.

10.8.3 *When professional (E&O) liability coverage is provided on a “claims made basis”, CONSULTANT will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this 8-14Concord - Document ID: generated after first signature Agreement, and will cover CONSULTANT, or its officers, employees, or agents during the time this Agreement was in effect.

10.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONTRACTOR fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.

10.10 CONTRACTOR shall require any and all subcontractors working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONTRACTOR shall be subject to all other insurance requirements that are stated herein.

Any deviation in this requirement will be CONTRACTOR's sole risk. CONTRACTOR's insurance requirements in Section 10 will not be impacted and/or limited by such deviation.

11 TERMINATION WITHOUT CAUSE
City reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONTRACTOR shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and subcontractors to cease such work. CONTRACTOR shall also surrender to CITY all finished or unfinished documents, processes, programs and other supplies and materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONTRACTOR shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
12 TERMINATION FOR CAUSE
If CITY determines that CONTRACTOR has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, CITY shall give written notice to CONTRACTOR specifying all defaults to be remedied within thirty (30) days.

Such notice shall set forth the basis for CITY’s dissatisfaction and suggest corrective measures. If, after thirty days, CONTRACTOR has failed to implement appropriate corrective measures, CITY may elect to terminate this Contract in whole or in part.

12.1 In the event CITY terminates this Contract, in whole or in part, for cause, CITY may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.
9-14Concord - Document ID: generated after first signature

12.2 CONTRACTOR shall provide all finished or unfinished documents, data, studies, software, drawings, programs, processes, maps, photographs, reports, etc., prepared by CONTRACTOR within fifteen (15) working days after notice of termination. Upon such termination, CONTRACTOR shall be paid an amount equal to the value of the services provided and work performed as of the date of termination, taking into consideration the costs associated with hiring another CONTRACTOR to complete the services. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses. The above is in addition to any other remedies available by law or equity to CITY.

12.3 If, after notice of termination of the Contract under the provisions of this Section 12, it is determined, for any reason, that CONTRACTOR was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 11. 13 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONTRACTOR arising out of or relating to this Contract or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 14 OWNERSHIP OF PRODUCT
All product, data, documents, programs and software including, but not limited to, research, field notes, investigations, analysis, studies, processes, software, instructions for use and other manuals, whether complete or incomplete, which are prepared or produced in the performance of this Contract are to be, and remain the property of CITY and shall be delivered to or left with CITY upon the completion or termination of this Agreement. CONTRACTOR shall furnish CITY, upon its request, originals and reproducible and electronic copies of product, data reports, studies and of all other documents listed above. Electronic copies shall be provided in an unprotected format which allows CITY to copy, reproduce and makes changes as CITY deems necessary.
15 DELEGATION AND ASSIGNMENT

15.1 CONTRACTOR shall not delegate or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONTRACTOR from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval.

15.2 Any assignment, delegation or subcontract shall be made in the name of CONTRACTOR and shall not bind or purport to bind CITY and shall not release CONTRACTOR from any obligations under this Contract including, but not limited to, 10-14Concord - Document ID: generated after first signature the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONTRACTOR under this Contract.
16 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

16.1 In performance of this Contract, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status.

CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status . Affirmative action relating to employment shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
17 FINANCIAL INTEREST CERTIFICATION

17.1 CONTRACTOR warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONTRACTOR’s firm.

17.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
18 CONFLICT OF INTEREST

18.1 CONTRACTOR stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONTRACTOR to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.
11-14Concord - Document ID: generated after first signature

18.2 CONTRACTOR shall not employ any City official or employee to perform any work required pursuant to this Contract.

18.3 To the extent required by the City Manager or his designee, CONTRACTOR shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
19 COMPLIANCE WITH LAW

19.1 CONTRACTOR shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONTRACTOR uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONTRACTOR.

19.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles.

19.3 If applicable, CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set forth in Exhibit “A” attached hereto and incorporated herein by reference, as well as the execution of a Worker’s Compensation Certificate attached hereto as Exhibit “B” and incorporated herein by reference.

20 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
21 ENTIRE AGREEMENT AND AMENDMENTS

21.1 This Contract is the complete Agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

21.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONTRACTOR hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

21.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract. 12-14Concord - Document ID: generated after first signature 22 ATTORNEY’S FEES

If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: WEST COAST ARBORISTS, INC.:

Salvador Mendez
Interim City Manager

Patrick Mahoney
President

ADDRESS FOR NOTICE:

CITY OF PALMDALE
39110 3rd Street East, Suite C
Palmdale, CA 93550

ADDRESS FOR NOTICE:

WEST COAST ARBORISTS, INC.
23244 Sierra Hwy
Santa Clarita, CA 91321
APPROVE AS TO FORM:

Alexandra Severino
City Attorney

ATTEST:

Rochelle Scott
City Clerk

---------------------------------------- INTERNAL USE ONLY ----------------------------------------

■Certificate(s) and Endorsement(s) attached
■Confirmed business name on contract with certificate(s) ■Attached Agreement Checklist and met all requirements
■Attached notarized bond(s), Worker's Compensation Certificate, and Guaranty 13-14Concord - Document ID: generated after first signature 14-14Concord - Document ID: generated after first signature

EXHIBIT A
Prevailing Wage Requirements

1. This Contract calls for work to be performed constituting public works. Contractor and all subcontractors shall pay the general prevailing rate of per diem wages as determined and as published by the State Director of the Department of Industrial Relations pursuant to Article 2 of Chapter 1 of Part 7, of Division 2 of the State Labor Code, including, but not limited to, Sections 1770, 1771, 1773, 1773.2 and 1774.

2. This is a public work and requires the payment of prevailing wages for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor pursuant to Section 1771 of the Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this contract from the Director of the Department of Industrial Relations. These rates are on file with the City or may be obtained at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for an y work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of this Agreement.

3. Contractors and subcontractors who are ineligible to bid for work on, or be awarded, a public works project pursuant to Labor Code Sections 1777.1 and 1777.7 are prohibited from bidding on, being awarded, or performing work as a subcontractor, on this Proj ect pursuant to Public Contract Code Section 6109.

4. Contractor's attention is directed to the provisions in Sections 1774, 1775, 1776, 1777.5 and 1777.6 of the Labor Code. Contractor shall comply with the provisions in these Sections. The statutory provisions for penalties for failure to comply with the State's wage and hours laws will be enforced. Pursuant to Section 1775 of the Labor Code, the Contractor and any subcontractors, shall, as a penalty to the City forfeit the prescribed amounts per calendar day, or portion thereof, for each worker paid less than the prevailing wage rates.

5. Pursuant to Labor Code Section 1771.4, the Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.

6. Each Contractor and subcontractor shall furnish the records specified in Labor Code Section 1776 directly to the State Labor Commissioner at least monthly in the format prescribed by the State Labor Commissioner.

7. Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the prevailing wage rates to all workmen employed in the execution of the Contract and specify forfeitures and penalties for failure to do so. The minimum wages to be paid are those determined by the State Director of the Department of Industrial Relations. Section 1776 requires the Contractor and all subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures and certain notices required of the Contractor pertaining to their location.

8. Section 1777.5 of the Labor Code requires Contractor or subcontractor employing workers in any apprenticeable occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project, which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the Contract. The Contractor is required to make contributions to funds established for the adm inistration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade and if other contractors on the public works site are making such contributions.

Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards. Section 1777.6 of the Labor Code provides that it shall be unlawful to refuse to accept otherwis e qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age.

9. Eight hours labor constitutes a legal day's work, as set forth in Labor Code Section 1810. The statutory provisions for penalties for failure to comply with the State's wage and hour laws will be enforced as set forth in Labor Code Section 1813.

WORKERS’ COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, and all amendments thereto, each contractor to whom a public works contract has been awarded shall sign the following certificate and shall submit same to the City of Palmdale prior to performing any work on the contract:
“I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract.”
____________________________
Contractor
By _______________________
Print Name
__________________________
Signature
__________________________
Title
__________________________
Date
Section 3700 of the State Labor Code reads as follows:
“Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this state.
(b) By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employee.”

EXHIBIT C

SCOPE OF WORK

The following are the general conditions for the work to be performed:

The CONTRACTOR shall have a minimum of 10 years’ experience in the business of providing professional arboricultural services in support of municipal urban forestry programs.

The CONTRACTOR shall comply with Cal-OSHA and American National Standard, ANSI A-Z133 Safety Standard 2017 or latest edition and all other regulatory safety requirements.

The CONTRACTOR’S account manager and field supervisor shall be certified arborists with the International Society of Arboriculture. Crew foremen working in a senior tree trimmer capacity shall be a certified tree worker climber specialist with the International Society of Arboriculture.

The City of Palmdale requires CONTRACTORS to have a trained and skilled workforce, proficient in current professional arboricultural best practices. CONTRACTORS with tree workers that are certified by the International Society of Arboriculture as tree worker climber specialists and tree worker aerial lift specialists will be more competitive.

The CONTRACTOR’S personnel shall wear uniform shirts with the company name and logo printed or embroidered on them, and they shall wear reflective class III safety vests while working in city streets and right of ways.

The CONTRACTOR’S aerial lift and other tree service trucks shall be properly equipped with, but not limited to appropriate safety gear including hard hats, chaps, harnesses, climbing saddles, lanyards, heavy duty rope, first aid kit, fire extinguisher, blowers, chain saws, sharp chains, loppers, pole pruners, hand pruners, wedges, woodchipper and hand tools necessary for equipment field maintenance. All CONTRACTOR equipment must be in excellent working condition while in service to the City of Palmdale.

The CONTRACTOR shall possess and maintain all required Federal, State and local licenses and permits including a C -61 Limited Specialty classification license with D-49 Tree Service subcategory, a C-27 Landscaping Contractor license and a City of Palmdale business license.

It is understood that except as otherwise specifically stated in the contract, the Contractor shall provide and pay for all materials, labor, tools, equipment, transportation of every nature and all other services and facilities of every nature whatsoever, necessary to execute, complete and deliver the Arboricultural services within the specified time. Permits, insurance and licenses (including City of Palmdale business license) necessary for the execution of the work shall be secured and paid for by the Contractor.

TECHNICAL SPECIFICATIONS

The successful respondent shall provide City of Palmdale with Professional Arboricultural services in support of Urban Forestry programs in Parks and City Facility Grounds, Transit Sites, General Benefit Landscapes (including landscaped medians), the Fairway Business Park, Landscape Assessment Districts, Street Right of Ways, and Housing Authority properties.

The successful Respondent shall provide all labor and equipment to effectively accomplish the following services.

SECTION A - GENERAL EXPECTATIONS
A.01. The CONTRACTOR shall respond to e-mails or phone calls from superintendents, city arborists or appointed designees within one (1) business day. Upon receipt of written work requests from the superintendents, city arborists or appointed designees, the CONTRACTOR shall create work orders in tree inventory software and confirm work schedule within two (2) business days. All work requested shall begin within ten (10) business days of work request unless otherwise authorized by the superintendents, city arborists or appointed designees.

24-hour emergency call outs guarantee a minimum compensation of four (4) hours, require immediate crew mobilization with requested operations taking place within (4) hours of work request. CONTRACTOR’S supervisor and/or crew foreman shall meet with superintendents, city arborists or appointed designees prior to beginning work at each location to confirm the specific objectives of the City of Palmdale.

A.02. CONTRACTOR’S account manager and field supervisor shall be International Society of Arboriculture certified arborists responsible to ensure all work is performed in accordance with OSHA, CAL-OSHA, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Control Devices, 2023 or latest edition and all other applicable regulatory safety standards.

Tree workers that are certified by International Society of Arboriculture as tree worker climber specialists and tree worker aerial lift specialists are preferred.

A.03. It shall be the sole responsibility of the CONTRACTOR to perform a Level 1: Limited Visual Assessment, as described in the I.S.A. Best Management Practices: Tree Risk Assessment, International Society of Arboriculture, 2023 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition, for each tree serviced during all tree maintenance operations.

CONTRACTOR shall inspect the canopy, trunk, trunk flare, surface of tree root zone, and site conditions around the trees being serviced and immediately report any structural concerns, hazards, pest and/or disease presence or any other anomaly to superintendents, city arborists or appointed designees and log findings in tree detail section of city tree inventory.

A.04. CONTRACTOR’S account manager and field supervisor shall be responsible to ensure all work is performed in accordance with ANSI A300 Standards Part I Pruning 2023 or latest edition and the arboricultural objectives set forth by the superintendents, city arborists or appointed designees.

SECTION B - PRUNING OPERATIONS
B.01. Pruning operations shall adhere to the ANSI A-300 Part I Pruning 2023 or latest edition and ANSI Z133 Safety Standard 2017 or latest edition. Pruning will generally be maintenance pruning and shall adhere to the natural pruning techniques. All pruning tools must be sterilized with a solution of 10% bleach & 90% water or Lysol disinfectant spray prior to pruning each tree. The City of Palmdale shall submit detailed work requests to the CONTRACTOR outlining location, service description, tree identification numbers and projected costs . Pruning operations should remove no more living material than what is necessary to achieve the following pruning objectives,

B.02. Develop Tree Structure improving upon the natural form of each tree, promote or subordinate certain leaders, branches or stems, head back co -dominant leaders, promote or discourage growth in a particular direction, promote desirable branch spacing and canopy structure to reduce the likelihood of branch or whole tree failure.

B.03. Provide Clearance to mitigate interference with traffic signals and signs, vehicle and pedestrian traffic and line of sight, streetlights, other trees and public or private property. Trees shall be pruned to provide a minimum clearance of 17 feet above public right of ways.

B.04. Manage Tree Shape and Size through effective application of branch removal cuts, branch reduction cuts, and branch heading cuts as required to reduce the likelihood of branch or whole tree failure and achieve the city’s specific pruning objectives for each tree.

B.05. Improve Tree Integrity by removing dead, crowded and rubbing branches, increasing sun light and wind penetration while improving upon the natural form of each tree to reduce the likelihood of branch or whole tree failure. Lion-tailing is unacceptable.

B.06. Protection of Public and Private Property: CONTRACTOR shall be responsible for the protection of all public and private property and improvements within and adjacent to all work areas including but not limited to: plant material, lawns, sprinkler systems, drains, fencing, block walls, brick or masonry work, sidewalks, street paving, street lights, traffic signals, utility pedestals and all other public or private improvements.

B.07. Restitution for Public or Private Property Damage: Any public or private improvements damaged by the CONTRACTOR while conducting scheduled work shall be replaced in kind at the CONTRACTOR’S expense, to the absolute satisfaction of the superintendents, city arborists, appointed designees and/or private property owner. Replacement shall take place no later than five (5) working days from the date of damage, unless otherwise authorized.

B.08. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Society of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION C - TREE REMOVAL AND STUMP GRINDING OPERATIONS
C.01. Tree removal operations shall observe ANSI A -300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition and all other applicable regulatory safety standards. Tree removals are intended to mitigate hazards and shall include removal of dead or dying trees, trees with pronounced canopy, trunk, or root system defects, overcrowded trees and trees whose conflict with public or private infrastructure or interest cannot be otherwise resolved.

The City of Palmdale shall submit detailed work requests to the CONTRACTOR outlining location, service description, tree identification numbers and projected costs.

C.02. Method: The CONTRACTOR shall consider all tree and site conditions when formulating each tree removal plan. This includes surrounding obstacles, targets, terrain, wind direction and magnitude, structure, flaws and lean of each tree. CONTRACTOR must obtain approval from superintendents, city arborists or appointed designees in advance of any felling operations.

C.03. Protection of Public and Private Property: CONTRACTOR shall be responsible for the protection of all public and private property and improvements within and adjacent to all work areas including but not limited to: plant material, lawns, sprinkler systems, drains, fencing, block

walls, brick or masonry work, sidewalks, street paving, street lights, traffic signals, utility pedestals and all other public or private improvements.

C.04. Restitution for Public or Private Property Damage: Any public or private improvements removed or damaged by the CONTRACTOR other than those scheduled for removal shall be replaced in kind at the CONTRACTOR’S expense to the absolute satisfaction of the superintendents and/or private property owner. Replacement shall take place no later than five (5) working days from the date of damage, unless otherwise authorized.

C.05. Underground Service Alert: The CONTRACTOR is responsible for contacting Underground Service alert, securing a dig -alert ticket, and allowing the time required by law for members to respond and mark
their underground infrastructure and verifying positive electronic response prior to conducting any stump grinding operations. CONTRACTOR must analyze and respect all utility markings and grind stumps with care to avoid contact with any underground infrastructure within the stump grind zone.

C.06. Stump Grinding: All tree stumps are to be ground within five (5) working days of the tree removal unless otherwise requested or authorized by superintendents, city arborists or appointed designees. Where possible, stump grinding must strive to achieve a minimum depth of twenty- four inches (24”) below grade until anchoring roots are no longer visible, to accommodate the successful planting of replacement trees. CONTRACTOR shall provide stump grinding work schedule, and report issues preventing grinding to a minimum depth of 24 inches (24”) to superintendents, city arborists or appointed designees.

C.07. Wood Grindings: CONTRACTOR shall compact wood grindings flush with adjacent grade and remove all excess stump grinding material from the job site.

C.08. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Society of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION D - CLEAN UP OPERATIONS
D.01. All walkways, trails, parking lots, right of ways, or adjacent public and private property dirtied by the CONTRACTOR’S arboricultural operations shall be kept in a safe condition, mitigating any hazards and be cleaned prior to completion of work at each site Under no circumstances shall any trimmings, leaves, and/or debris remain in public right of way s and/or adjacent public or private property.

D.02. Superintendents, city arborists or appointed designee s shall be the sole judge as to the adequacy of clean-up and shall have the authority to direct further clean up, within 2 hours. Any costs resulting from the use of City personnel or equipment for clean -up due to the CONTRACTOR not complying with clean -up expectations shall be deducted from the CONTRACTOR’S billing.

D.03. Disposal of green waste: All green waste produced because of the CONTRACTOR’S

operations under this agreement shall be reduced, reused, and/or recycled. Reducing shall include, but is not limited to, chipping, grinding, and/or shredding of green waste. Reusing will include, but is not limited to, using chipped, ground or shredded tree green waste as mulch.

Recycling will include, but is not limited to, re -purposing wood that is too large to be chipped, ground or shredded as firewood and/or as mulch provided to Waste Management.

D.04. CONTRACTOR shall dispose of all green waste, free of charge, at the City of Palmdale Maintenance Center located at 39110 3 rd Street East. Green waste shall be deposited in a designated collection area and/or as directed by the superintendents, city arborists or appointed designees.

D.05. Staging of equipment: CONTRACTOR will be authorized to stage arboricultural equipment at the City of Palmdale Maintenance Center while conducting work requested by and performed for the City of Palmdale.

D.06. CONTRACTOR shall indemnify and hold the City harmless for any equipment loss or damage experienced while the CONTRACTOR’S equipment is staged at the City of Palmdale’s Maintenance Center.

D.07. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Societ y of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION E - TREE INVENTORY
E.01. Tree inventories serve as the foundation for developing and sustaining an effective urban forest management plan. Superintendents, city arborists or appointed designees may request the CONTRACTOR to conduct tree inventory data collection concurrently with or independent from tree maintenance and removal operations. The tree location and attribute data shall be collected using handheld computers with geographic positioning system (GPS) capabilities , logged directly into the city’s tree inventory software.

E.02. Data to be collected by the CONTRACTOR while performing tree inventory operations shall include but is not limited to photo, location, unique asset number, tree species, trunk diameter at breast height, tree condition, record of service history provided un der this agreement, direct maintenance costs, and available planting sites resulting from tree removals.

E.03. CONTRACTOR shall inspect the canopy, trunk, trunk flare, surface of tree root zone, and site conditions around the trees being serviced and immediately report any structural concerns, hazards, pest and/or disease presence or any other anomaly to superintendents, city arborists or appointed designees and log findings in tree detail section of city tree inventory software.

E.04. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Society of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest

edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION F - TREE RISK ASSESSMENT
F.01. It shall be the sole responsibility of the CONTRACTOR to perform a Level 1: Limited Visual Assessment, as described in the I.S.A. Best Management Practices: Tree Risk Assessment, International Society of Arboriculture, 2025 latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition, for each tree serviced during all tree maintenance operations.

CONTRACTOR shall inspect the canopy, trunk, trunk flare, surface of tree root zone, and site conditions around the trees and immediately report any structural concerns, hazards, pest and/or disease presence or any other anomaly to superintendents, city arborists or appointed designees and log findings in tree detail section of city tree inventory software.

F.02. Superintendents, city arborists or appointed designee s may request CONTRACTOR to perform a Level 2: Basic Tree Risk Assessment as described in the I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition. The methodology shall follow the I.S.A. matrix-based approach set forth in the I.S.A. Tree Risk Assessment Qualification (TRAQ) program and shall be performed by a TRAQ qualified Arborist. CONTRACTOR shall utilize and submit a completed I.S.A. Basic Tree Risk Assessment Form or city approved substitute form (Appendix D or E) for each tree being assessed.

F.03. Superintendents, city arborists or appointed designee s may request CONTRACTOR to perform a Level 3: Advanced Tree Risk Assessment as described in the I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition. Level 3: Advanced Tree Risk Assessment may be requested in conjunction with or following a Level 2 Basic Tree Risk Assessment. This assessment may include climbing inspections, detailed target analysis, detailed site evaluation, health evaluation, storm or wind load analysis, measuring and assessing lean, examination of the root system using a compressed air tool and/or, ground penetrating sonar, resistance drilling using a resistograph, and/or sonic tomography of a specific section of a tree using a Picus tomograph or equivalent, to help determine the presence and level of decay.

The Level 3: Advanced Tree Risk Assessment report shall include name of the TRAQ qualified tree risk assessor, the date of the assessment, statement of the assignment scope of work, location, identification, and pictures of the tree assessed, level of inspection and details of the method, targets, occupancy rates, likelihood of impacting the target, and potential consequences of failure, site factors considered, documentation of the likelihood of failure, such as a list of tree conditions, structural defect s, and response growth that were observed, risk assessment and conclusion, options and or recommendations for hazard mitigation, residual risk information, recommendations for reassessment and limitations of the assessment.

F.04. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition ANSI A-300 Part I Pruning 2023or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION G – PNEUMATIC AIR EXCAVATION
G.01. Pneumatic air excavation may be required for precision and non -destructive excavation within the critical root zone (CRZ) of trees or near other sensitive underground infrastructure and shall adhere to ANSI A300 parts 6, 8, 9 and 10, 2023 or latest editio n and ANSI Z133 Safety Standard. The CONTRACTOR shall utilize a supersonic air knife or approved equivalent and mobile, diesel-powered air compressor with the specified CFM and PSI rating to power the air tool, for the non -destructive loosening and remova l of soil within the critical root zone for exploratory trenching, root collar inspections, root zone aeration, vertical & radial mulching.

These services shall include associated cleanup and site restoration.

G.02. Safety Plan: Site specific safety considerations shall be implemented for each excavation effectively addressing pedestrian traffic control, dust control, noise mitigation, underground service alert and required PPE for all personnel.

G.03. Site Preparation: Before work begins, the CONTRACTOR shall verify that all utilities have been marked, install barricades, delineators and caution tape to secure job site, and utilize protective barriers, such as silt fences or tarps, to protect surrounding areas from excavated soil and dust.

G.04. Exploratory Trenching: The CONTRACTOR shall utilize the pneumatic air tool to carefully remove soil in designated locations to expose tree roots and/or locate utilities. The CONTRACTOR shall excavate to the depth necessary to achieve the city’s specific objectives for each tree.

G.05. Root Collar Inspection& Root Pruning: The CONTRACTOR shall use the air tool to gently expose the basal flare and/or anchoring roots of the tree, removing soil to inspect the exposed root collar for any structural issues, removing girdling roots and other problematic roots identified during the inspection, making clean, proper cuts with sharp and sterilized hand tools.

Heightened care shall be taken to maintain the structural integrity of each tree, considering the prevailing winds, and risk mitigation for pedestrians, motorists and adjacent infrastructure.

G.06. Vertical & Radial Mulching: For vertical mulching, the CONTRACTOR shall create a grid of vertical boreholes within the CRZ, a minimum of 24 inches deep and 24 inches on-center, using the pneumatic air tool. For radial mulching, the CONTRACTOR shall excavate trenches radiating out from the trunk, avoiding major structural roots larger than 2 inches in diameter where possible.

The trenches shall begin outside the root flare and extend to or beyond the tree's dripline.

Trenches shall be 6 –12 inches wid e and 8 –12 inches deep arranged in a spoke -and-wheel pattern, spaced approximately 2–3 feet apart, or as directed by the Superintendents, city arborists or appointed designees.

The City shall provide amendments for the CONTRACTOR to thoroughly mix with the excavated native soil or provide imported soil and amendments for CONTRACTOR to backfill the trenches.

The CONTRACTOR shall ensure the mixture is evenly distributed and voids a re eliminated without compacting the soil.

G.08. Site Restoration: The CONTRACTOR shall remove all excess soil, debris, and equipment from the site, restore the grade to match adjacent areas, leaving no soil piled against the tree trunk and thoroughly drench all trenches to settle the soil and activate the amendments. Soil drenching may include incorporation of chelated products provided by the city and incorporated by the CONTRACTOR to aid in root zone recovery.

G.09. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Risk Assessment, International Society of Arboriculture 2025 or latest edition & ANSI A300 Part 9 Tree Risk Assessment 2023 or latest edition ANSI A-300 Part I Pruning 2023or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traff ic Devices 2023 or latest edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION H - TRAFFIC CONTROL OPERATIONS
H.1. Traffic Control: CONTRACTOR shall be responsible for all work zone safety delineation required at each work site including design and implementation of all temporary work zone traffic control per the Manual on Uniform Traffic Control Devices, 2023 or latest edition. CONTRACTOR shall supply all labor and equipment required for proper implementation of temporary work zone traffic control and shall utilize high visibility arrow/message boards while working on all major arterial streets.

H.2. Traffic Control Encroachment Permit
Contractor shall submit an application to obtain an Encroachment Permit from the City. Applicant shall submit, for City review, an engineered traffic control plan when the proposed construction work involves any of the following conditions: (1) Moving traffic over the street centerline; (2) Reducing the number of travel lanes by more than on e lane; (3) Any road closure (one or two -way); and/or (4) Any work performed within 250 feet of a traffic signal. All traffic control devices and layouts shall conform t o the latest edition of the California Manual of Uniform Traffic Control Devices.

In addition, at the discretion of the Deputy Director of Public Works/City Engineer, an engineered traffic control plan may be required for other work impacting the public right-of-way. The applicant is solely responsible for the traffic control design and implementation. Furthermore, the applicant is responsible for maintaining the approved traffic control plan for the construction zone on a 24- hours basis. The traffic control plan shall remain in place until work is completed. Any street closure will require the approval of the Deputy Director of Public Works/City Engineer.

H.3. Traffic Control Conditions: Emergency vehicle access shall always be maintained. Access to private property shall always be maintained, unless otherwise authorized by the City of Palmdale. All traffic signs, traffic control devices and traffic control procedures shall conform to the Manual on Uniform Traffic Control Devices, 2023 or latest edition.

H.4. Superintendents, city arborists or appointed designees MAY assign city staff and resources to assist with traffic control operations if the work of the CONTRACTOR reduces the number of traffic lanes in major arterial streets. The requirements as outlined above do not constitute the issuance of an encroachment permit. Questions related to applying for an encroachment permit can be directed to the Engineering Division at (661) 267 -5272. Any further traffic questions may be directed to city traffic engineer.

H.5. Compliance: Superintendents, city arborists or appointed designees shall have the right to withhold payment and leverage punitive penalties and/or liquidated damages for any work not complying with I.S.A. Best Management Practices, Tree Pruning, International Societ y of Arboriculture 2019 or latest edition ANSI A-300 Part I Pruning 2023 or latest edition, ANSI Z133 Safety Standard 2017 or latest edition, the Manual on Uniform Traffic Devices 2023 or latest

edition, the City of Palmdale’s arboricultural objectives and any other applicable industry standards and regulatory requirements.

SECTION I – COMPLIANCE-BASED PUNITIVE PENALTIES AND LIQUIDATED

DAMAGES
APPLICABLE SECTIONS:

Section A. General Expectations
Section B. Pruning Operations
Section C. Tree Removal and Stump Grinding Operations
Section D. Clean Up Operations
Section E. Tree Inventory
Section F. Tree Risk Assessment
Section G. Pneumatic Air Excavation
Section H. Traffic Control Operations

I.1. Punitive Penalty: Superintendents, city arborists or appointed designees will notify the CONTRACTOR both verbally and in writing each time the CONTRACTOR’S performance is unsatisfactory and can suspend CONTRACTOR’S operations at any time. CONTRACTOR will have five (5) working days to correct deficient work. Any deficient work not corrected within five (5) working days or deemed beyond correction shall result in withholding of the associated payment and punitive damage penalty of $500 per violation. Significant violations may result in a penalty equal to the appraised value of damaged tree/s.

I.2. Liquidated Damages: It shall be agreed by the parties to the Agreement that time is of the essence, and in the event of a delay in starting the work or the delivery of the equipment, goods, services, and personnel required for project implementation and training or equipmen t beyond the timeline set forth in Section s A - H damage will be sustained by the City and that it is or will be impractical to determine the actual amount of the damage caused by reason of such delay. It is therefore agreed that the successful Contractor will pay to the City the sum of twenty -five hundred dollars ($2,500) for each working day delay in completing the schedule set by the Contractor, as set forth in the Agreement beyond any timeline or due date, or authorized extension.

These damages shall be deducted from any monies due, or which may thereafter become due, to the successful Contractor under the Agreement or may be recovered by the City through any lawful means.

The successful Contractor will be granted an extension of time and will not be assessed liquidated damages for any portion of the delay in performance which would be excused pursuant to the force majeure provisions of the Agreement, provided that the succe ssful Contractor shall notify the City’s representative in writing of the causes of delay within one (1) business day from the beginning of any such delay.

The successful Contractor shall bear the burden of proof to establish that any delay is subject to the force majeure provisions of the Agreement.

I.3. Force Majeure
The time period(s) specified for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of

the public enemy, unusually severe weather (to be determined by City staff), fires, earthquakes, floods, epidemics, quarantine restrictions, riots strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor will within ten (10) days of the commencement of such delay notify the City in writing of the causes of the delay.

The City will ascertain the facts and the extent of the delay and extend the time for performing the services for the period of the enforced delay when and if the judgment of the superintendent, or designee, the delay is justified. The superintendent or his designee’s, decision shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however, caused; Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

A. TREE PRUNING SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Maintenance Prune 1" - 12" DBH per tree 125.00 129.00 133.00 137.00 141.00 2 Maintenance Prune 13" - 24" DBH per tree 195.00 201.00 207.00 213.00 219.00 3 Maintenance Prune 25"+ DBH per tree 250.00 258.00 265.00 273.00 281.00 4 Maintenance Prune with Crown Reduction 1" - 12" DBH per tree 175.00 180.00 185.00 191.00 196.00 5 Maintenance Prune with Crown Reduction 13" - 24" DBH per tree 300.00 309.00 318.00 328.00 338.00 6 Maintenance Prune with Crown Reduction 25"+ DBH per tree 500.00 515.00 530.00 546.00 562.00 7 Palm Tree Prune 1" - 30" DBH per palm 145.00 149.00 154.00 159.00 163.00 8 Palm Tree Prune 31" - 55" DBH per palm 145.00 149.00 154.00 159.00 163.00 9 Palm Tree Prune 56"+ DBH per palm 145.00 149.00 154.00 159.00 163.00 B. TREE REMOVAL & STUMP GRINDING SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Tree Removal 1" - 12" DBH per tree 300.00 309.00 318.00 328.00 338.00 2 Tree Removal 13" - 24" DBH per tree 750.00 773.00 796.00 820.00 845.00 3 Tree Removal 25"+ DBH per tree 1500.00 1545.00 1591.00 1639.00 1688.00 4 Stump Grinding 1" - 12" per stump 150.00 155.00 159.00 164.00 169.00 5 Stump Grinding 13" - 24" per stump 250.00 258.00 265.00 273.00 281.00 6 Stump Grinding 25"+ per stump 350.00 361.00 371.00 383.00 394.00 C. INVENTORY DATA COLLECTION SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Tree Inventory Data Collection per tree 7.00 7.50 8.00 8.50 9.00 2 Tree Inventory Data Collection per hour 110.00 113.00 116.00 119.00 123.00 D. PNEUMATIC AIR EXCAVATION SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Pneumatic Air Excavation 1"- 12" DBH per tree 1,400.00 1,400.00 1,400.00 1,400.00 1,400.00 2 Pneumatic Air Excavation 13" - 25" DBH per tree 1,700.00 1,700.00 1,700.00 1,700.00 1,700.00 3 Pneumatic Air Excavation 25" + DBH per tree 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 E. TREE RISK ASSESSMENTS SERVICES U/M YEAR 1: 2026* YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^ 1 Level 2: Basic Tree Hazard Risk Assessment per tree 280.00 288.00 296.00 306.00 314.00 2 Level 3: Advanced Tree Risk Assessment
Decay Detection Climbing Inspection w/ Resistograph Resistance Drilling per hour 280.00 288.00 296.00 306.00 314.00 3 Level 3: Advanced Tree Risk Assessment
Decay Detection w/ 2 Trunk Sonic Tomography Scans
per hour 280.00 288.00 296.00 306.00 314.00 4 Level 3: Advanced Tree Risk Assessment
Air Spade Root Inspection and Evaluation
per hour 280.00 288.00 296.00 306.00 314.00

EXHIBIT D

FEE SCHEDULE
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EXHIBIT D

FEE SCHEDULE
F. EMERGENCY RESPONSE+ & LABOR RATES U/M YEAR 1: 2026 YEAR 2: 2027 YEAR 3: 2028 YEAR 4: 2029^ YEAR 5: 2030^* 1 Emergency call out: Weekdays 7:00 a.m. to 5:00 p.m. (Operating Hours) per hour 450.00 464.00 477.00 492.00 507.00 2 Emergency call out: Weekdays 5:00 p.m. to 7:00 a.m. (After-Hours) per hour 450.00 464.00 477.00 492.00 507.00 3 Emergency call out: Weekends Anytime per hour 450.00 464.00 477.00 492.00 507.00 4 Emergency call out: Holidays Anytime per hour 450.00 464.00 477.00 492.00 507.00 5 Senior Tree Trimmer per hour 110.00 113.00 116.00 119.00 123.00 6 Tree Trimmer per hour 110.00 113.00 116.00 119.00 123.00 7 Ground Man per hour 110.00 113.00 116.00 119.00 123.00 8 I.S.A. TRAQ Qualified Certified Arborist per hour 180.00 185.00 191.00 197.00 203.00 + Emergency Response includes 1 Aerial Lift Forestry Truck w/ Chipper and 3-Man Crew (4-hour minimum) ^ Option to extend year(s)
* Year 5 pricing will extend into Year 6 for the number of months needed to complete a full 12-month period. 2 of 2

City Council Staff Report

DATE: MARCH 3, 2026

TO: HONORABLE MAYOR AND CITY COUNCIL

FROM: PUBLIC WORKS DEPARTMENT

CAPITAL IMPROVEMENT PROGRAM DIVISION

DISTRICT: ALL

SUBJECT: APPROVE FIRST AMENDMENT TO AGREEMENT WIT H PSOMAS FOR DESIGN SERVICES FOR PN 906, AVENUE T STREET

IMPROVEMENT PROJECT, INCREASING THE AGREEMENT
AMOUNT BY $147,810 FOR A TOTAL NOT TO EXCEED AMOUNT
OF $948,951 FOR A TERM OF EIGHTEEN MONTHS

RECOMMENDATION

Staff recommend that the City Council:

1. Approve First Amendment to Agreement No. A -9346 with P somas for design services for PN 906, Avenue T Street Improvement Project, increasing the Agreement by $147,810 for a total not to exceed amount of $948,951 for a term of eighteen months; and,

2. Authorize the Interim City Manager or his designee to execute First Amendment to Agreement No. A-9346 with Psomas, including minimal and/or non-substantial changes.

BACKGROUND

On June 17, 2025, the City Council awarded Psomas a design services contract for $801,141, with an 18-month term. The project is located along Avenue T between 55 th Street East and 80th Street East, a major arterial designated as a Truck Route. The contract includes the design for reconstructing roadway pavement, repaving both unimproved and improved shoulders, widening the westbound approach of Avenue T to Pearblossom Highway to add a second westbound through lane, and constructing a new traffic signal, curb ramps, and curbs and gutters.

Report to Mayor and City Council
Re: First Amendment to Agrmt No. A-9346 with Psomas
March 3, 2026