year.
DISCUSSION
For FY 2025-26, the City received a CDBG allocation of $1,407,911 and a HOME allocation of $ 478,371.16. In addition to current -year allocations, the CAPER also accounts for program income and prior-year resources used during the reporting period.
The following summarizes the CDBG and HOME activities and expenditures reported for the 2025-26 program year:
CDBG Funds Allocated Expended
ADMINISTRATION
General CDBG Administration $241,580 $141,513.60
Housing Rights Center (Fair Housing Services) $40,000 $40,000 Administration – Total $281,580 $181,513.60
PUBLIC SERVICE
South Antelope Valley Emergency Services (SAVES) $211,180 $211,180 Public Service – Total $211,180 $211,180
CAPITAL IMPROVEMENTS
Section 108 Loan Repayment $343,037.92 $343,037.92
ADA Compliance – Q-12 $1,579,027.91 $1,579,027.91
ADA Compliance – 3rd St E. $665,546 $408,563.10
Capital Improvements – Total $2,587,611.83 $2,330,628.93 CDBG Total $3,080,371.83 $2,723,322.53
HOME Funds Allocated Expended
ADMINISTRATION
General HOME Administration $62,944.75 $62,944.75
Administration – Total $62,944.75 $62,944.75
HOME PROGRAMS/PROJECTS
Tenant-Based Rental Assistance Program (TBRA) $250,000 $202,391.06 Affordable Housing Development $271,902 $0
CHDO Set-Aside $71,756 $0
HOME Programs/Projects – Total $593,658 $202,391.06
HOME Total $656,602.75 $265,335.81
Report to Mayor and City Council
Re: FY 2025-26 CAPER Public Hearing and Submission
September 1, 2026
The City complied with its Citizen Participation Plan and applicable CDBG requirements by making the CAPER available for public review and comment prior to submission to HUD. A public notice identifying the locations where the CAPER was available for review and inviting written and oral comments was published in the Antelope Valley Press and on the City's website on August 8, 2026.
The public hearing provides an additional opportunity for members of the public to comment on the Draft CAPER before it is submitted to HUD. Following the public hearing and consideration of any comments received, staff requests City Council approv al to make any necessary revisions to the CAPER and submit the final report to HUD by September 28, 2026.
FISCAL IMPACT
$0; While there is no direct financial impact associated with this action, u ntimely submission may result in HUD compliance issues and affect future CDBG and HOME funding opportunities.
STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.
A. Manage resources, costs, and liabilities to ensure the City’s long -term fiscal health.
Prepared by: Megan Taggart, Director of Economic &
Community Development
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney
ATTACHMENTS
Draft CAPER FY 2025-26
2025-2026
Consolidated Annual
Performance and
Evaluation Report
Community Development Block Grant
HOME Investment Partnerships Program
September 1, 2026
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2025/2026 CONSOLIDATED ANNUAL PERFORMANCE
AND EVALUATION REPORT
JULY 1, 2025 THROUGH JUNE 30, 2026
ERIC OHLSEN
Mayor
AUSTIN BISHOP
Mayor Pro Tem
RICHARD J. LOA
Council Member
LAURA BETTENCOURT
Council Member
ANDREA ALARCON
Council Member
SALVADOR MENDEZ
City Manager
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Table of Contents
CR-05 - Goals and Outcomes .......................................................................................................... 1 CR-10 Racial and Ethnic Composition of (person/households/families) Assisted ......................... 9 CR-15 Resources and Investments................................................................................................ 10 CR-20 Affordable Housing ............................................................................................................. 15 CR-25 Homeless and Other Special Needs ................................................................................... 18 CR-30 Public Housing .................................................................................................................... 22 CR-35 Other Actions ...................................................................................................................... 24 CR-40 Monitoring .......................................................................................................................... 29 CR-45 CDBG ................................................................................................................................... 31 CR-50 HOME.................................................................................................................................. 34
Appendices
Appendix A – Public Notice ............................................................................................................. A Appendix B – Summary of Citizen Participation Comments........................................................... B Appendix C – IDIS Reports .............................................................................................................. C
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City of Palmdale 2025-2026 CAPER 3
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan.
91.520(a)
This 2025-2026 Consolidated Annual Performance and Evaluation Report (CAPER) is the City of Palmdale’s report to the U.S. Department of Housing and Urban Development (HUD) describing the use of federal Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds during the first program year of the 2025-2029 Consolidated Plan period, covering July 1, 2025, to June 30, 2026.
The City receives CDBG and HOME funds from HUD on a formula basis each year. In turn, the City implements projects and awards grants and loans to nonprofit, for -profit and public organizations for projects in furtherance of the adopted Consolidated Plan. The CDBG and HOME programs provide a wide range of eligible activities for the benefit of low and moderate-income Palmdale residents.
For the 2025-2026 program year, the City received $1,407,911 of CDBG funds and $478,372 of HOME funds and has $2,768,654 of unprogrammed prior year HOME funds from HUD. Together, with prior year(s) funding available, a total of $ 4,654,936 was allocated to projects in the 2025- 2026 Action Plan. This investment of CDBG and HOME funds was a catalyst for positive change in the community. Together with other federal, state, and local investments, HUD resources allowed the City and its partners to:
Provide fair housing services for 250 residents
Provide homelessness prevention and assistance services to 9,019 residents Provided tenant-based rental assistance to 31 senior households Complete ADA improvements at Q-12, which benefited 2,070 residents Complete ADA improvement and sidewalk gap closure on 3 rd Street, which benefitted 16,946 residents
Table 1 provides a summary of the five-year and one-year accomplishments for the period ending June 30, 2026, arranged by each of the Strategic Plan Goals included in the 2025-2029 Strategic Plan of the Consolidated Plan.
City of Palmdale 2025-2026 CAPER 4
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Table 1 - Accomplishments – Strategic Plan & Program Year to Date Goal Category
2025-2026
Amount
Allocated
Indicator Unit of
Measure
5-Year Strategic Plan 2025-2026 Program Year 1
Expected Actual Percent
Complete Expected Actual Percent
Complete
Affordable
Housing
Development
Affordable
Housing
HOME:
$271,902 Rental units constructed
Household
Housing
Unit
80 0 0% 80 0 0%
Affordable
Housing
Preservation
Affordable
Housing
HOME:
$0 Rental Units Rehabilitated
Household
Housing
Unit
5 0 0% 0 0 0.0%
Rental
Assistance
Affordable
Housing
HOME:
$250,000
Tenant-based rental
assistance/Rapid Rehousing Household 125 31 25% 25 31 124% Fair Housing
Services
Affordable
Housing
CDBG:
$40,000 Other Other 1,500 250 17% 300 250 83%
Homelessness
Prevention and
Assistance
Homeless CDBG:
$211,180
Public service activities
other than Low/ Moderate
Income Housing Benefit
Persons
Assisted N/A N/A N/A 9,500 9,019 95%
Public Facilities
and
Infrastructure
Improvements
Non-Housing
Community
Development
CDBG:
$1,340,088
Public Facility or
Infrastructure Activities
other than Low/ Moderate
Income Housing Benefit
Persons
Assisted
100,000 2,070 2% 20,000 2,070 10%
Economic
Opportunity
Non-Housing
Community
Development
CDBG:
$0
Expand economic
opportunity for low-income
residents and small
business owners
Businesses
Assisted 10 0 0% 0 0 0%
Planning Planning and
Administration
CDBG:
$241,580
HOME:
$47,837.16
Other Other 10 2 20% 2 2 100%
City of Palmdale 2025-2026 CAPER 5
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
During the program year, the City and its housing and community development partners made progress on several 2025-2026 activities as well as some multi -year activities that continued during the program year. All CDBG and HOME fund ed activities addressed specific high-priority objectives identified in the 2025-2029 Consolidated Plan.
The CDBG-funded South Antelope Valley Emergency Services (SAVES) activity provided much- needed services through CDBG entitlement funding. On March 4, 2020, the Los Angeles County Department of Public Health issued a State of Emergency and ordered all non -essential businesses to close due to the COVID -19 Pandemic. On March 16, 2020, SAVES adopted the COVID-19 National Emergency model to become an emergency -only food distribution center.
SAVES re-designed from client choice to a no -contact drive-thru. SAVES also coordinated with local churches and community group volunteers to deliver emergency food to shut -in senior residents. The City of Palmdale continues to serve residents affected by the pandemic. As a result, SAVES served people within all reside ntial tracts of the City, meeting the Low and Moderate Clientele National Objective. During the program year , 9,019 food orders were distributed to needy households.
Most CDBG funds were allocated to public facilities and infrastructure improvement activities to benefit low- and moderate-income neighborhoods, provide disabled access, provide facilities for homelessness prevention services , or directly support affordable ho using during the program year. The project scope for the ADA Improvements at Q-12 was increased to include street improvements. Construction was completed by June 2025. Labor compliance reviews and drawdowns have prevented the closeout of this project prior to the CAPER submittal. The project will be closed out during the 2026 -2027 program year . Funds have been allocated for the construction and improvement of sidewalk, curb, and gutter infrastructure along 3rd Street East to enhance pedestrian safety and neighborhood accessibility. This project was completed in April 2026. Labor compliance monitoring is ongoing, and the project is expected to be closed out in September 2026.
The 2025 HOME-funded T enant Based Rental Assistance (TBRA) assisted 31 unduplicated extremely low-income senior households (age 62 or older) experiencing a severe housing cost burden (more than 50% of household income goes to rent).
The City has made significant progress toward the numeric accomplishment goals for projects during this first year of the five-year Consolidated Plan period . Each of the activities that were underway during the 2025-2026 program year are listed in Figure 1, including the amo unt of CDBG or HOME funds allocated to the activity and the amount spent as of June 30, 2026. Figure 2 provides the numeric accomplishment goal, and the amount accomplished as of June 30, 2026.
City of Palmdale 2025-2026 CAPER 6
Figure 1 – Use of CDBG and HOME Funds
1. Affordable Housing Development Allocated Expended
2025 Tenant-Based Rental Assistance HOME $250,000 $202,391.06 81% Subtotal $250,000 $202,391.06 81%
2. Fair Housing Services
2025 Fair Housing Services CDBG $ 40,000 $ 40,000 100%
3. Public Services Including Homelessness
2025 South Antelope Valley Emergency
Services CDBG $211,180 $211,180 100%
4. Public Facilities and Infrastructure Improvements
2025 Section 108 Debt Service CDBG $343,037.92 $343,037.92 100% 2018 Street Improvement Q-12 CDBG $168,490.25 $168,490.25 100% 2019 Street Improvement Q-12 CDBG $342,530.78 $342,530.78 100% 2020 Street Improvement Q-12 CDBG $600,241.76 $600,241.76 100% 2021 Street Improvement Q-12 CDBG $248,764.79 $248,764.79 100% 2022 Street Improvement Q-12 CDBG $219,000.33 $219,000.33 100% 2024 Street Improvement 3rd St E CDBG $665,546.06 $408,563.10 61%
Subtotal $2,587,611.89 $2,330,628.93 90%
5. Economic Opportunity
2025 Economic Development CDBG $0 $0 0%
6. Planning and Administration
CDBG Program Administration CDBG $241,580 $141,513.60 59% HOME Program Administration1 HOME $ 62,944.75 $62,944.75 100% Subtotal $304,524.75 $204,458.35 63%
7. COVID Response
South Antelope Valley Emergency Services CDBG-CV $1,646,315 $1,608,858.65 98% CDBG-CV Administration CDBG-CV $286,580 $194,203.79 68% Subtotal $1,932,895 $1,803,062.44 93%
Total for all Goals: $5,326,211.64 $4,791,720.78 90%
1 Note: $15,107.59 of prior year(s) HOME Administration was used during this Program Year.
City of Palmdale 2025-2026 CAPER 7
Figure 2 – Program Year Accomplishments by Strategic Plan Goal Strategic Plan Goal / Activity Unit of Measure Expected Actual
1. Affordable Housing Development
2025 Tenant-Based Rental Assistance Household Unit 25 31
2. Fair Housing Services
Fair Housing Services (Admin) People 300 250
3. Public Services Including Homelessness
South Antelope Valley Emergency Services People 9,500 9,019
4. Public Facilities and Infrastructure Improvements
Section 108 Debt Service N/A N/A N/A
2022 ADA Compliance – Q-12
2021 ADA Compliance – Q-12
People 20,000 2,070
2020 ADA Compliance – Q-12
2019 ADA Compliance – Q-12
2018 ADA Compliance – Q-12
2024 ADA Compliance – 3rd St East
5. Economic Opportunity
Business Assistance Program Businesses 0 0
6. Planning and Administration
CDBG Program Administration N/A N/A N/A
HOME Program Administration N/A N/A N/A
City of Palmdale 2025-2026 CAPER 8
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
Table 2 – Table of assistance to racial and ethnic populations by source of funds
CDBG HOME
White 4,895 13
Black or African American 6,509 12
Black/African American & White 239 1
Asian 329 0
American Indian/ Alaskan Native 72 0
Asian & White 28 0
Native Hawaiian or Other Pacific Islander 17 0
Amer. Indian/Alaskan Native & Black/African
Amer. 47 0
American Indian/Alaskan Native & White 20 0
Other multi-racial 7,650 5
Total 19,806 31
Hispanic 3,968 6
Not Hispanic 15,838 25
Narrative
Table 2 provides an aggregate of race and ethnicity data for persons and households served during the program year based on accomplishment data from all CDBG and HOME activities reported in HUD’s Integrated Disbursement and Information System (IDIS).
The (TBRA) activity has assisted 31 unduplicated extremely low income, rent -burdened Senior households.
City of Palmdale 2025-2026 CAPER 9
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Table 3 - Resources Made Available
Source of Funds
2025-2026 Annual
Allocation
Amounts
Prior Year
Resources
Total Resources
Made Available
in 2025-2026
Action Plan
Amount
Expended During
Program Year
CDBG $1,407,911 $797,975 $2,205,886 $1,206,202.55
HOME $478,371.16 $163,123.202 $641,494.36 $265,335.81
2 This amount is HOME Program Income.
Narrative
The federal, state, local and private resources available for the implementation of projects during the 2025-2026 program year are identified in Table 3. The CDBG resources include $1,407,911 of CDBG formula grant funds and $797,795 in prior year funds. The HOME resources include $478,372 HOME formula grant funds and $163,123.20 in program income. A grand total of $2,847,380.36 of CDBG and HOME were allocated to projects in the Action Plan.
Identify the geographic distribution and location of investments
Table 4 – Identify the geographic distribution and location of investments Target Area
Planned
Percentage of
Allocation
Actual
Percentage of
Allocation
Narrative Description
Citywide 100% 100% Infrastructure
Narrative
The 2025-2026 Action Plan allocated $1,713,126 to public facilities and Infrastructure activities, representing 78 percent of the program year CDBG investments. Combined with prior program funds, over $2.5 million of CDBG funds were designated to Public Facilities and Infrastructure activities designed to benefit the Low -and Moderate-Income Areas, of which 100% benefited low-and moderate-income areas.
City of Palmdale 2025-2026 CAPER 10
Leveraging
Explain how federal funds leveraged additional resources (private, state, and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
To address housing and community development needs in Palmdale, the City leverages its CDBG and HOME entitlement grants with a variety of funding resources in order to maximize the effectiveness of available funds. The primary funding sources for leveraging CDBG and HOME funds in Palmdale are Housing Successor Agency housing asset funds, redevelopment Successor Agency funds and the Redevelopment Property Tax Trust Fund (RPTTF) funds.
Additional CDBG leveraging opportunities were available for SAVE S. The organization received more than $ 5,000 in monetary donations from the community, along with in -kind food contributions from local businesses and the Palmdale School District, valued at over $8 million.
HUD requires HOME Participating Jurisdictions (PJs) to match 25 percent of their HOME annual allocation. In accordance with 24 CFR 92.222, PJs satisfying the distress criteria established by the HOME Program regulations are provided with a match reduction. Match reductions are granted due to fiscal distress, severe fiscal distress, and Presidential disaster declarations. For the 2025-2026 program year, the City of Palmdale received a 50 percent match reduction from HUD.
City of Palmdale 2025-2026 CAPER 11
Table 5 – Fiscal Year Summary - HOME Match Report
Fiscal Year Summary – HOME Match
1. Excess match from prior Federal fiscal year $4,759,190
2. Match contributed during current Federal fiscal year $0
3. Total match available for current Federal fiscal year (Line 1 plus Line 2) $4,759,190
4. Match liability for current Federal fiscal year $0
5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) $4,759,190
Table 6 – Match Contribution for the Federal Fiscal Year Match Contribution for the Federal Fiscal Year
Project No.
or Other ID
Date of
Contrib.
Cash
(non-
Federal
sources)
Foregone
Taxes,
Fees,
Charges
Appraise
d
Land/Rea
l Property
Required
Infrastruct
ure
Site Prep.,
Const.
Materials,
Donated
labor
Bond
Financing Total Match
N/A N/A $0 $0 $0 $0 $0 $0 $0
Table 7 – Program Income
Balance on hand at
beginning of
reporting period
Amount received
during reporting
period
Total amount
expended during
reporting period
Balance on hand at
end of reporting
period
$0 $1,210.00 $0 $1,210.00
HOME MBE/WBE report
Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Table 8 – Minority Business and Women Business Enterprises
During the reporting period there were no HOME activities required to report on MBE/WBE.
City of Palmdale 2025-2026 CAPER 12
Total
Minority Business Enterprises
White
Non-
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic Hispanic
Contracts
Number 0 0 0 0 0 0
Dollar Amount $0 $0 $0 $0 $0 $0
Sub-Contracts
Number 0 0 0 0 0 0
Dollar Amount $0 $0 $0 $0 $0 $0
Total Women Business
Enterprises Male
Contracts
Number 0 0 0
Dollar Amount $0 $0 $0
Sub-Contracts
Number 0 0 0
Dollar Amount $0 $0 $0
Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted
Table 9 – Minority Owners of Rental Property
Total
Minority Property Owners
White
Non-
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black
Non-
Hispanic
Hispanic
Number 0 0 0 0 0 0
Dollar Amount $0 $0 $0 $0 $0 $0
City of Palmdale 2025-2026 CAPER 13
Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition
Table 10 – Relocation and Real Property Acquisition
Parcels Acquired (CDBG) 0 $0
Businesses Displaced 0 $0
Nonprofit Organizations Displaced 0 $0
Households Temporarily Relocated, not
Displaced 0 $0
Households
Displaced Total
Minority Property Enterprises
White
Non-
Hispanic
Alaskan
Native or
American
Indian
Asian or
Pacific
Islander
Black Non-
Hispanic Hispanic
Number 0 0 0 0 0 0
Cost $0 $0 $0 $0 $0 $0
City of Palmdale 2025-2026 CAPER 14
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low -income, low-income, moderate- income, and middle-income persons served.
Table 11 – Number of Households
One-Year Goal Actual
Number of homeless households to be provided
affordable housing units 0 0
Number of non-homeless households to be
provided affordable housing units 80 0
Number of special-needs households to be
provided affordable housing units 0 0
Total 80 0
Table 12 – Number of Households Supported
One-Year Goal Actual
Number of households supported through rental
assistance 25 31
Number of households supported through the
production of new units 0 0
Number of households supported through the
rehab of existing units 0 0
Number of households supported through the
acquisition of existing units 0 0
Total 25 31
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
In the 2025-2026 program year, the City established a one-year goal of providing 80 affordable housing units. While the City anticipated initiating HOME-funded housing activities in 2025-2026, the formal commitment and allocation of HOME funding occurred in the 2026 -2027 program year. The City anticipates capturing this accomplishment with the newly funded multi -family developments. With TBRA, the City supported 31 Senior households through ongoing rental assistance.
City of Palmdale 2025-2026 CAPER 15
Discuss how these outcomes will impact future annual action plans.
In future annual action plans, the City anticipates continuing to invest HOME funds to address housing affordability for renters and homeowners through the crea tion of new units, rehabilitation of existing substandard units , and the provision of TBRA to the City’s most vulnerable residents – extremely low-income senior citizens experiencing a severe housing cost burden.
The City is actively seeking a certified Community Housing Development Organization (CHDO) with capacity to develop housing to increase the likelihood of meeting the HOME program requirement that 15 percent of each allocation be committed to a CHDO project within 24 months. The active TBRA Program will ensure that HOME funds are effectively committed on time to meet HUD’s 24-month commitment deadline. As a result of these actions, the City will be able to strategically invest the remaining HOME funds in affordable housing development or rehabilitation projects at a point in time when these projects are shovel -ready with all other financing commitments in place.
Include the number of extremely low -income, low -income, and moderate -income persons served by each activity where information on income b y family size is required to determine the eligibility of the activity.
Table 13 – Number of Persons Served
Number of Persons Served CDBG Actual HOME Actual
Extremely Low-income 7,306 31
Low-income 1,173 0
Moderate-income 524 0
Total 9,019 31
Narrative Information
The 2025-2029 Consolidated Plan - Strategic Plan identifie d high-priority affordable housing needs including preserving the supply of affordable housing and providing rental assistance to extremely low -income seniors . During the 2025-2026 program year, the City invested HOME funds for Valley Oasis to implement the TBRA program for extremely low -income seniors experiencing a housing cost burden.
Through the City’s TBRA Program, and affordable housing programs, it attempts to meet the needs of worst-case housing needs (defined as low -income renters who experience severe cost burden, substandard housing, or involuntary displacement). Additionally, the City refers individuals at -risk of homelessness to the homeless services and programs described in more detail in the next section of the CAPER.
City of Palmdale 2025-2026 CAPER 16
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
In Los Angeles County, the Los Angeles Homeless Services Authority (LAHSA) is the lead agency coordinating the Continuum of Care (CoC). LAHSA is a joint powers authority for the City and County of Los Angeles (with the exception of the Cities of Long Beach, Pasadena, and Glendale).
A ten-member Commission governs LAHSA. Each of the County’s five Sup ervisors appoints one (1) commissioner while the Mayor and City Council of Los Angeles app oint another five (5) members. LAHSA plans, coordinates, and manages resources for t he County’s homeless programs. In addition, LAHSA provides technical assistance, data, and other planning resources to many of the incorporated cities within the County, including the City of Palmdale. LAHSA develops and oversees a comprehensive strategy to address homelessness.
Additionally, in February , 2016, the Los Angeles Board of Supervisors approved an unprecedented action plan of nearly two dozen interlocking strategies , focusing on six key areas to combat homelessness. The City of Palmdale has been one of over 100 community groups, cities and county leader s who continue to actively participate in the planning and implementation of these strategies to address homelessness. As part of the County strategy, the City of Palmdale pa rticipated in a process to create a City-specific plan to prevent and combat homelessness. In addition to participating in County-wide stakeholder meetings and as a member of the (CoC), the City of Palmdale participates in a regional approach to address ho melessness within the Antelope Valley Service Planning Area No. 1 (SPA 1). SPA 1 covers approximately 2,500 square miles of desert and forest, from the Kern County line on the north, to the San Bernardino County line on the east, the Ventura County line on the west and the Angeles Forest on the south.
The homeless count conducted by LAHSA February 2025 estimated that the number of homeless persons in SPA 1 was 6,777, while a total of 309 individuals were encountered within the City of Palmdale. Data released by LAHSA in July 2026 indicates that subsequent intensive interventions – including expansion of the Pathway Home program – have significantly altered these numbers, driving a 37% decline in unsheltered homelessness across the Antelope Valley region.
The City participates in the Antelope Valley Homeless Coalition, an inter -agency council with approximately 50 participants. Through this participation, the City is able to coordinate efforts and resources with local homeless service providers including Los Angeles County’s Coordinated Entry System, outreach, and engagement, 2-1-1, and the Homeless Access Center in Palmdale operated by Valley Oasis. The City along with county partners, the State of California and Hope the Mission have partnered for Project Homekey in response to , the increasing numbers of homeless to provide Interim Housing and Permanent Supportive Housing.
The City partnered with community organizations—including Advancing Communities Together, Mental Health America Los Angeles, Valley Oasis, and Victory Outreach—to collaborate with the Los Angeles County Homeless Initiative. Together, they implemented programs designed to support individuals experiencing homelessness or at risk of becoming homeless. These programs
City of Palmdale 2025-2026 CAPER 17
provided outreach, workforce development, case management, and comprehensive wraparound services.
The SAVES program provides food and other resources to persons experiencing homelessness and individuals and families at risk of homelessness . The City allocated the full 15 percent of its 2025-2026 CDBG public service funds.
Addressing the emergency shelter and transitional housing needs of homeless persons The ultimate solution to ending homelessness is permanent housing closely aligned with supportive services that ensure housing stability can be maintained. However, because the demand for affordable housing far outpaces the region’s supply, the CoC continues to rely on its emergency and transitional housing system to address the immediate needs of Los Angeles County’s homeless population. To expand the options available in the community, the County’s Homeless Initiative has expanded LAHSA-funded crisis housing to 24-hour facilities and has begun providing Rapid Re-Housing and Homeless Prevention funds to the community.
To address homeless needs in Palmdale among the 18–26-year-old age segment, the City and Advancing Communities Together, Inc. established the Palmdale Dream Center, an 11 -unit transitional housing center with congregate activities and services designed to promote continuing education and employment for residents to achieve self -sufficiency and permanent housing. The Coordinated Entry System for youth is Countywide and many of the County’s strategies for addressing homelessness also have a component that prioritizes transitional age youth.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.
An individual or family is considered to be at-risk of becoming homeless if it experiences extreme difficulty maintaining their housing and has no reasonable alternatives for obtaining subsequent housing. Circumstances that can cause homelessness include eviction, loss of income, insufficient income, disability, increase in the cost of housing, disch arge from an institution, irreparable damage or deterioration to housing, and fleeing from family violence.
During 2025-2026, the City and Valley Oasis used HOME funds to implement the TBRA Program to provide assistance for extremely low-income elderly residents who are experiencing a severe rent burden.
The City provided funds to (SAVES), which provides emergency shelter (motel vouchers) and food to eligible low -income persons, homeless persons, and emancipated youth. SAVES distributes
City of Palmdale 2025-2026 CAPER 18
food and clothi ng to individuals and households at risk of becoming homeless. SAVES provides referral services to partners for job placement, health, educational/training, and social service needs. Additionally, SAVES collaborates with local community partners to offer a continuum of services on-site by providing office space free of rent. During this program year, SAVES expanded services to provide support to the array of households experiencing economic impact from the COVID-19 pandemic. SAVES conducted drive-thru emergency services and coordinated with an array of community partners to create drive -thru resource fairs. Information provided to residents included outreach and referral to the Census, the SNAP application process , and information on housing services, includ ing services from rental assistance to tenant rights legal assistance, as well as medical servi ces and vaccination opportunities. SAVES utilizes volunteer workers and Los Angeles County Transitional Subsidized Employment (TSE) program participants providing the opportunity to build job skills and experience in a warehouse/food pantry setting and training in general office skills.
The City supports America’s Job Center of California (AJCC) previously known as the South Valley WorkSource Center or One Stop Center centrally lo cated in Palmdale. The Center provides comprehensive employment, training and educational services to employers and job seekers.
The Housing Rights Center uses CDBG funds to provide fair housing, tenant/landlord mediation, and legal services for residents through attorney consultations and the preparation of legal documents for the residents to represent themselves in family law and landlord/tenant actions.
Some of these services are provided to prevent undue evictions that could lead to homelessness.
Palmdale is included in the Los Angeles County Development Authority’s (LACDA) efforts to provide Section 8 rental assistance to extremely low - and very low -income households located within the City limits. The Section 8 program gives pr iority to households that are at risk of becoming homeless or currently residing in inadequate housing.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable hou sing units, and preventing individuals and families who were recently homeless from becoming homeless again
In support of CoC efforts, th e 2025-2029 Strategic Plan provides for the use of CDBG funds to support activities implemented by local nonprofit orga nizations that provide services to help prevent and eliminate homelessness, including families at risk of homelessness . The City will provide CDBG funds to SAVES and HOME funds to Valley Oasis for the TBRA Program. HOME funds are also used to promote affordable housing development and preservation efforts.
City of Palmdale 2025-2026 CAPER 19
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Palmdale Housing Authority was formed in 1994 under the State of California Housing Authority Law to actively improve existing neighborhoods and develop affordable housing opportunities using local, state, and federal resources. The Palmdale Housing Authority does not administer Section 8 and does not own HUD Public Housing; however, the City is within the service area of the Los Angeles County Development Authority (LACDA ) for the purposes of Section 8 and Public Housing. During the 2025-2026 program year, LACDA continued to serve the needs of residents through Section 8 vouchers and public housing.
In recognition that the U.S. Census Bureau projects that the elderly in California will have an overall increase of 112 percent from 1990 to 2020, LACDA has made changes to address the need for the growing senior population. In August of 2013, HUD approved LACDA’s application to designate 13 public housing senior developments as housing for elderly families only (62 years or older).
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
LACDA actively encourages residents to be involved in the organization through resident councils and active participation in housing authority decisions via surveys and other forms of engagement. LACDA also maintains quarterly newsletters f or Section 8 tenants, public housing residents, and Section 8 property owners.
LACDA encourages residents to explore homeownership opportunities. LACDA currently administers the Family Self -Sufficiency (FSS) program for public conventional housing and Housing Choice Voucher progr am residents. The FSS program provides critical tools and supportive services to foster a resident’s transition from financial and housing assistance to economic and housing self-sufficiency, most importantly homeownership.
To support this effort, LACDA utilizes marketing materials to outreach and further promote the program’s requirements and benefits to all public housing residents. For families that are eligible to participate, a Contract of Participation (COP) is prepared to go vern the terms and conditions of their participation, and an Individual Training Service Plan (ITSP) is created that outlines the following: supportive services to be provided, activities to be completed by the participant, and agreed upon completion dates for the services and activities. The COP is valid for five years and may be extended to allow the family to meet their ITSP goals.
Once the COP is established and the family experiences an increase in tenant rent as a result of earned income, an escrow a ccount in their name is established and increased earned income is deposited into this account. Escrow accounts are disbursed to the family once the family has
City of Palmdale 2025-2026 CAPER 20
graduated successfully from the program. Families are encouraged to utilize these funds towards educational and homeownership endeavors.
Additionally, LACDA provides residents with information on their homeownership programs.
Actions taken to provide assistance to troubled Public Housing Agencies (PHAs) N/A: LACDA is designated by U.S. Department of Housing and Urban Development as a High Performing Public Housing Agency.
City of Palmdale 2025-2026 CAPER 21
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to afforda ble housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The two primary barriers to affordable housing identified in the 2025-2029 Consolidated Plan include housing a ffordability and the lack of monetary resources for affordable housing . As discussed in the Consolidated Plan’s Strategic Plan section, a significant portion of the monetary resources that were used for affordable housing in the past included tax increment financing through the former redevelopment agency that was eliminated as a result of changes in State policy.
To address housing affordability and the lack of monetary resources for affordable housing, t he Strategic Plan called for the investment of a significant portion of CDBG and HOME funds for the development of 80 new affordable rental housing units. The current CDBG and HOME investments in p rogress or completed during this program year that will either directly impact housing affordability or make an indirect impact through support of new housing projects include $250,000 of 2025 HOME funds for the ongoing TBRA Program to make rental housing units affordable to extremely-low-income severely cost-burdened seniors.
Although the City no longer has access to Redevelopment Housing Set -Aside funds, the City continues to successfully leverage its CDBG and HOME funds to attract private and other available public resources to create affordable housing with suitable neighborhood amenities for low- and moderate-income residents.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The primary obstacles to meeting the underserved needs of low - and moderate-income people include lack of funding from federal, state, and other local sources, the high cost of housing that is not affordable to low-income people and the lack of availability of home improvement financing in the private lending industry. To address these obstacles, the City invested CDBG and HOME funds through the 2025-2026 Action Plan in projects provide TBRA to extremely low - income and cost-burdened seniors and projects that provide public services to low - and moderate-income people to prevent homelessness. To address underserved needs, 100 percent of the City’s 2025 expenditure of CDBG and HOME funds (excluding Section 108 Debt Service and Administration) was for projects that benefit low- and moderate-income people.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) emphasizes prevention of childhood lead poisoning through housing -based approaches. To reduce lead -based paint hazards, the rehabilitation of housing units built prior to January 1, 1978, includes lead-based
City of Palmdale 2025-2026 CAPER 22
paint testing and risk assessment . Where lead -based paint is identifi ed, the City ensures that developers and contractors incorporate safe work practices or abate the lead-based paint as part of the scope of work to effectively reduce lead-based paint hazards to children in accordance with 24 CFR Part 35.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The implementation of CDBG and HOME activities meeting the goals established in the 2025- 2029 Consolidated Plan - Strategic Plan and th e 2025-2026 Action Plan addressed the needs of poverty-level families and made strategic investments to reduce the number of poverty -level families in the future by:
• Supporting activities that expand the supply of housing that is affordable to low - and moderate-income households.
• Supporting activities that en sure equal access to housing opportunities such as Fair Housing Services provided by the Housing Rights Center; • Supporting a continuum of housing and public service programs to prevent and eliminate homelessness through the SAVES program, and the TBRA programs; and • Supporting activities that improve public facilities and infrastructure including the investment of CDBG funds in projects completed or underway during this program year.
In addition to these efforts, mainstream state and federal resources also contributed to reducing the number of individuals and families in poverty. Federal programs such as the Earned Income Tax Credit and Head Start provide d Palmdale residents with pathways out of poverty as they pursued employment and educational opportunities.
Actions taken to develop institutional structure. 91.220(k); 91.320(j) The institutional delivery system in Palmdale is high -functioning and collaborative—particularly the relationship between local government and the nonprofit sector compri sed of a network of capable non-profit organizations that are delivering a full range of services to residents. Strong City departments anchor the administration of HUD grant programs and the housing, community and economic development activities that are implemented by the City.
In order to support and enhanc e the existing institutional structure, the City of Palmdale collaborated with affordable housing developers and nonprofit agencies receiving CDBG and HOME funds through the 2025-2026 Action Plan to ensure that the needs of low- and moderate- income residents were met as envisioned within the 2025-2029 Consolidated Plan - Strategic Plan.
Efforts to enhance the institutional delivery system included continued implementation of the TBRA Program in partnership with Valley Oasis that uses HOME funds and continued work with Advancing Communities Together. These critical partnerships significantly enhance the City’s ability to implement the 2025-2029 Consolidated Plan - Strategic Plan.
City of Palmdale 2025-2026 CAPER 23
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
To enhance coordination between public and private housing and social service agencies, the City continued consulting with and inviting the participation of a wide variety of agencies and organizations involved in the delivery of housing and supportive services to low - and moderate- income residents in Palmdale- particularly the low- and moderate-income areas. Representatives of the Housing Division participated in Antelope Valley Coalition meetings and SAVES coordinated its efforts with Valley Oasis and the Los Angeles Homeless Services Authority, the COC Lead Agency.
Identify actions taken to overcome the effects of any impediments identi fied in the jurisdiction’s analysis of impediments to fair housing choice. 91.520(a) Content is no longer required pursuant to Executive Orders.
City of Palmdale 2025-2026 CAPER 24
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long -term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements To ensure that CDBG and HOME funds were used efficiently and in compliance with applicable regulations, the City provide d technical assistance to all subrecipients at the beginning of the program year . The City has been working with the compliance staff for each subrecipient to conduct internal monitoring and provide virtual technical assistance.
Technical Assistance
To enhance compliance with federal program regulations, the Department of Economic and Community Development made technical assistance available to prospective applicants for any CDBG or HOME Notice of Funding Availability (NOFA) upon request to review the Strategic Plan goals, program requirements , and available resources with potential applicants. Technical assistance was provided to two prospective applican ts. Additionally, technical assistance was provided during the implementation of CDBG and HOME-funded projects to ensure that appropriate resources were provided in furtherance of compliance with the program regulations.
Activity Monitoring
All activities were monitored, beginning with a detailed review upon receipt of the application to determine eligibility, conformance with a National Objective , and conformance with a Strategic Plan goal. This review also examine d the proposed use of funds, eligibility of the service area, eligibility of the intended beneficiaries , and likelihood of compliance with other federal requirements such as the National Environmental Policy Act, the System for Award Management (SAM) debarment list, prevailing wage, Minority and Women Business Enterprise, Section 3 and federal acquisition and relocation regulations, as applicable.
Subrecipients submitted an audit and other documentation to establish their capacity, and any findings noted in the audit are reviewed. Subsequent to entering into a written agreement, staff and consultants perform ed periodic desk monitoring including ongoing review of required performance reports and documentation to substantiate CDBG and HOME expenditures.
LDM Associates, Inc. will assist the City with monitoring of CDBG Capital Projects to determine the adequac y of implementation by the Department of Public Works and its consultants. For HOME funded activities, annual monitoring of tenant files is in process to ensure that for renter occupied units, household income, rents, and utility allowances are in compliance with applicable limits pursuant to the affordability covenant.
City of Palmdale 2025-2026 CAPER 25
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
A public notice was published in the Antelope Valley Press on August 8, 2026, notifying the public of the availability of the Consolidated Annual Performance and Evaluation Report for a 15 -day public review and comment period from August 17, 2026 to Septembe r 1, 2026 . A copy of the public notices is included in Appendix A.
The draft CAPER was available on the City website and at the following locations:
City Hall: Administration Building
38300 Sierra Hwy
Palmdale, California 93550
Department of Economic and Community Development
38350 Sierra Highway
Palmdale, California 93550
Palmdale Public Library
700 East Palmdale Blvd.
Palmdale, California 93550
A public hearing was conducted before the City Council on Tuesday, September 1, 2026 to solicit comments from residents and interested parties. A summary of any written or oral comments received during the public hearing is included in Appendix B.
City of Palmdale 2025-2026 CAPER 26
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
During the 2025-2026 program year, the City of Palmdale made no fundamental changes to the overarching program objectives or strategic priorities identified within its 2025 -2029 Consolidated Plan. The City remains fully committed to its core pillars of expanding affordable rental housing through new construction and supporting community stability via Tenant -Based Rental Assistance (TBRA).
However, administrative experiences over the past 12 months highlighted a critical need to adjust project award timelines to reflect realistic pre -development timelines. The affordable housing target originally anticipated as an active 2025-2026 project milestone was operationally shifted to the 2026 -2027 program year to allow sufficient time for complex proforma underwriting, site review, and environmental assessments. The City will not change its structural program objectives as a result of this experience, but i t is refining the Annual Action Plan scheduling matrices to more accurately align multi -year capital funding streams with realistic construction start dates.
City of Palmdale 2025-2026 CAPER 27
CR-50 - HOME 91.520(d)
Include the results of on -site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Maintaining HOME-assisted affordable housing is a high priority. During the prog ram year, the City started the process of inspecting the tenant files for HOME-assisted properties. Whispering Palms – 76 units – Monitoring completed. No issues found. Summer Terrace – 80 units – Inspection completed, no deficiencies, and monitoring in progress.
Palo Verde Terrace –78 units – Inspection completed, no deficiencies, and monitoring in progress.
Wright Brothers Court – 156 units – Inspection completed , no deficiencies, and monitoring in progress.
Palmdale Dream Center – 11 units – Inspection completed, no deficiencies, and desk monitoring in progress.
Q-2 Duplex – 2 units – Inspection completed, no deficiencies, and monitoring in progress. Courson Arts Colony East – 5 units – Inspection completed , no deficiencies, and monitoring in progress.
Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units.
92.351(b)
Each of the HOME -assisted properties with five or more units maintains an Affirmative Fair Housing Marketing Plan. The annual Affirmative Fair Housing Marketing Report is typically reviewed during annual monitoring to ensure compliance with HUD requirements to affirmatively further fair housing choices. Each of the HOME-assisted properties with monitoring completed in the current program year was in compliance.
Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics According to the PR -09 report for the HOME program, the City of Palmdale receive d $1,210 in program income during the 2025 program year.
Describe other actions taken to foster and maintain affordable housing. 91.220(k) In the implementation of the 2025-2026 Action Plan, the City invested HOME funds to preserve and maintain affordable housing by partnering with development partners and nonprofit service providers to support the development of new rental housing units and to provide rental assistance. CDBG funds were invested in infrastruct ure and other public facilities improvement projects necessary to provide suitable infrastructure and neighborhood amenities to support the creation of decent affordable housing.
2025/2026
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
JULY 1, 2025 THROUGH JUNE 30, 2026
APPENDIX A
Public Notices
(to be submitted to HUD)
2025/2026
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
JULY 1, 2025 THROUGH JUNE 30, 2026
APPENDIX B
Summary of Citizen Participation Comments
Summary of Public Comments
Palmdale City Council Meeting
Public Hearing
September 1, 2026
Comments
2025/2026
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
JULY 1, 2025 THROUGH JUNE 30, 2026
APPENDIX C
IDIS Reports
(to be submitted to HUD)
City Council Staff Report
DATE: SEPTEMBER 1, 2026
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: DEPARTMENT OF HUMAN RESOURCES
DISTRICT: ALL
SUBJECT: ADOPT RESOLUTION NO. CC 2026-055, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF PALMDALE APPROVING
AGREEMENT NO. A-10041, A MEMORANDUM OF
UNDERSTANDING WITH THE CALIFORNIA TEAMSTERS, LOCAL
986, PUBLIC WORKS MAINTENANCE DIVISION SUPERVISORY
AND CONFIDENTIAL UNIT, FOR A FIVE-YEAR TERM THROUGH
JUNE 30, 2031
RECOMMENDATION
Staff recommend that the City Council:
1. Adopt Resolution No. C C 2026-055, a resolution of the City Council of the City of Palmdale approving Agreement No. A-10041, a Memorandum of Understanding with the California Teamsters, Local 986, Public Works Maintenance Division Supervisory and Confidential Unit, for a five-year term through June 30, 2031, as presented.
BACKGROUND
On April 7, 2026, City Council adopted Resolution No. CC 2026 -017, establishing a new bargaining unit, the Public Works Maintenance Division Supervisory and Confidential Bargaining Unit, including the classifications of Superintendent, Analyst, and Administrative Assistant; excluding the Office Assistant classification; and, further, recognizing Teamsters Union Local 986 as the exclusive representative for the newly formed unit.
The MOU (Agreement No. A -10041) with Teamsters Local 986 is a result of the newly established represented group. Since May 27, 2026, the City’s negotiation team has met and conferred with representatives of Teamsters Local 986, which represents the Supervisory and Confidential Unit, on numerous occasions to negotiate an initial MOU.
Those negotiations have resulted in a tentative agreement.
In accordance with the provisions of the Meyers -Milias-Brown Act (MMBA), which provides employees with the right to representation regarding wages, hours, and other terms and conditions of employment, the modified terms and conditions agreed to in a tentative Report to Mayor and City Council
Re: Adopt Reso. No. CC 2026-055 Approving the Memorandum of Understanding with the California Teamsters, Local 986
September 1, 2026
agreement were presented as updates to the City Council during Closed Session to ensure alignment with the goals for negotiations.
DISCUSSION
The agreement reached with th e representatives of Teamsters Local 986 is a five -year agreement, beginning July 1, 2026, and ending June 30, 2031.
As a result of meeting and conferring with representatives of Teamsters Local 986 employees, key revisions to the current terms and conditions of the current MOU are proposed and hereby submitted for the City Council’s consideration as follows:
Term: Five-year term retroactive to July 1, 2026 – June 30, 2031 Revenue contingency: Language added to include property taxes Boot allowance: $300/year (Superintendents Only)
Pant allowance: $200/year (Superintendents Only)
Auto allowance: $150/month (Superintendents Only)
License/Certification Stipend:
o $50/month if an employee holds one of the listed licenses/certifications , subject to approval by the employee’s supervisor
o $75/month if an employee holds two of the listed licenses/certifications , subject to approval by the employee’s supervisor
o $100/month if an employee holds three of the listed licenses/certifications, subject to approval by the employee's supervisor
o $125/month if an employee holds four or more listed licenses/certifications, subject to approval by the employee’s supervisor
Salary Increases (16% over 5-year Term):
o FY 2026-27 COLA: 4%
o FY 2027-28 COLA: 3%
o FY 2028-29 COLA: 3%
o FY 2029-30 COLA: 3%
o FY 2030-31 COLA: 3%
o Salary increases for FY 2026-27 will be retroactive to June 29, 2026 Deferred Compensation: Match of employee contributions increased from $100 to a maximum of $200/month
Administrative Leave : Accrual increased from 80 to 96 hours per yea r (Superintendents Only)
Discretionary Bonus: A One-time, non -CalPERSable discretionary flat sum payment of $500 for full-time employees for FY 2026-27. Additional Day Off: To be used during the month of the employee’s birth. This is a use-it-or-lose-it benefit and cannot be accrued/banked.
Report to Mayor and City Council
Re: Adopt Reso. No. CC 2026-055 Approving the Memorandum of Understanding with the California Teamsters, Local 986
September 1, 2026
In return, Teamsters Local 986 tentatively agreed to:
Probationary Employees: Currently, the probationary period is six (6) months. The City is expanding the probationary period to one (1) year, and employees are not able to apply for another position, promotion, or request a transfer until they complete probation.
Floating Holiday Accrual Bank Cap: Currently, there is no cap on Floating Holiday accrual banks. City is implementing accrual bank cap as follows:
680 Hour cap on existing employees, with a two -year phased approach to bring all accrual balances to 680 hours max as of June 30, 2028
340 Hour cap for all new hires on/after July 1, 2026
Therefore, it is recommended that the City Council consider the pr oposed terms and conditions of the new MOU with the Supervisory and Confidential Unit Employees represented by the California Teamsters Local 986 and approve Resolution No. CC 2026 - 055.
FISCAL IMPACT
$573,820; The total estimated fiscal impact over the five-year term of the agreement is $573,820 and is shown in the table below:
Year Year 1 Year 2 Year 3 Year 4 Year 5 Total for
5-Years
Wages – COLA $76,740 $59,860 $61,660 $63,510 $65,410 $327,180 One-Time Bonus $5,500 - - - - $5,500
Deferred Compensation $13,200 $13,200 $13,200 $13,200 $13,200 $66,000 Boot Allowance $2,700 $2,700 $2,700 $2,700 $2,700 $13,500 Pant Allowance $1,600 $1,600 $1,600 $1,600 $1,600 $8,000 Auto Allowance $14,400 $14,400 $14,400 $14,400 $14,400 $72,000 Administrative Leave $8,240 $8,490 $8,740 $9,005 $9,275 $43,750 Day-Off During Birth
Month
$7,140 $7,350 $7,570 $7,800 $8,030 $37,890
Total for 5-Year Term $129,520 $107,600 $109,870 $112,215 $114,615 $573,820
STRATEGIC PLAN
Goal IV: Maintain a desirable community where everyone wants to live, work, and play.
C. Invest in staff and other human resources strategies to attract and retain a highly qualified, diverse, creative workforce.
Report to Mayor and City Council
Re: Adopt Reso. No. CC 2026-055 Approving the Memorandum of Understanding with the California Teamsters, Local 986
September 1, 2026
Prepared by: Yvette Barrios, Director of Human Resources Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney
ATTACHMENTS
Resolution No. CC 2026-055
Agrmt No. A-10041 with Teamsters Local 986, Supervisory and Confidential Unit
CITY COUNCIL
CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. CC 2026-055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE
APPROVING A MEMORANDUM OF UNDERSTANDING , AGREEMENT
NO. A-10041, BETWEEN THE CITY OF PALMDALE AND THE
CALIFORNIA TEAMSTERS, LOCAL 986, SUPERVISORY AND
CONFIDENTIAL UNIT
WHEREAS, the City of Palmdale (“City”) is a public agency subject to the provisions of the Meyers-Milias-Brown Act (California Government Code Sections 3500– 3511), which provides public employees the right to representation in matters relating to wages, hours, and other terms and conditions of employment; and
WHEREAS, the City of Palmdale has an established employee bargaining unit for the purpose of collective bargaining and maintaining effective labor relations; and
WHEREAS, the City Council adopted Resolution No. CC 2026 -017 on April 7, 2026, establishing a new bargaining unit, the Public Works Maintenance Division Supervisory and Confidential Bargaining Unit, including the classifications of Superintendent, Analyst, and Administrative Assistant; excluding the Office Assistant classification; and, further, recognizing Teamsters Union Local 986 as the exclusive representative for the newly formed unit.
WHEREAS, the City ’s negotiating team met and conferred with the California Teamsters Local 986 representatives for the Supervisory and Confidential Unit on numerous occasions to discuss terms and conditions of employment; and
WHEREAS, the City and Teamsters Local 986 have agreed to the terms set forth in the attached Memorandum of Understanding, Agreement No. A-10041, attached hereto as “Exhibit A”.
NOW THEREFORE, BE IT RESOLVED THE CITY COUNCIL OF THE CITY OF
PALMDALE HEREBY DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDERS AS FOLLOWS:
Section 1. The Memorandum of Understanding , Agreement No. A -10041, between the City of Palmdale and the California Teamsters Local 986, attached as Exhibit A, is approved and adopted by the City Council and the City of Palmdale.
Section 2. In accordance with Title 2 of the California Code of Regulations, Section 570.5, and the requirements of the California Public Employees Retirement System, the salary schedules for the Teamsters Local 986 , as set forth in Appendix A of the Memorandum of Understanding, are approved and adopted.
Resolution No. CC 2026-055
Section 3. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED and ADOPTED this 1st day of September, 2026.
________________________________
Eric Ohlsen, Mayor
APPROVED AS TO FORM: ATTEST:
___________________________ _________________________________ Alexandra Severino Rochelle Scott, City Clerk
City Attorney
I, Rochelle Scott, City Clerk of the City of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 1st day of September 2026 by the following roll call vote:
AYES:
NOES:___________________________________________________________
ABSTAIN:______________________ABSENT:___________________________
Date:
Rochelle Scott, City Clerk
City of Palmdale
and
Teamsters Local 986
Supervisory & Confidential
Employee Group
Memorandum of Understanding
(Agreement No. A-10041)
July 1, 2026 – June 30, 2031
City Council Approved
September 1, 2026
Agreement No. A-10041
CITY OF PALMDALE & TEAMSTERS LOCAL 986
SUPERVISORY & CONFIDENTIAL EMPLOYEE BARGAINING GROUP
NEGOTIATIONS 2026
TABLE OF CONTENTS
ARTICLE I: GENERAL PROVISIONS ........................................................................... 4 Section I.1 Parties to the Memorandum of Understanding .................................. 4 Section I.2 Recognition ........................................................................................ 4 Section I.3 Purpose ............................................................................................. 4 Section I.4 Term of Agreement ............................................................................ 4 Section I.5 Waiver of Bargaining During Term of this Agreement........................ 4 Section I.6 Management Rights Reserved .......................................................... 5 Section I.7 Peaceful Performance of City Services ............................................. 7 Section I.8 Validity of Memorandum of Understanding ........................................ 8 Section I.9 Captions for Convenience ................................................................. 8 Section I.10 Non-Discrimination/Harassment and Equal Employment ................ 8 Section I.11 Definitions ........................................................................................ 8 Section I.12 Payments at Separation ................................................................ 10 Section 1.13 Layoff ............................................................................................ 10 ARTICLE II: COMPENSATION ................................................................................... 11 Section II.1 Wages ............................................................................................ 11 Section II.2 Nonexempt Employees ................................................................... 11 Section II.3 Working Out of Classification .......................................................... 12 Section II.4 Certification and License Stipend ................................................... 13 Section II.5 Bilingual Pay ................................................................................... 14 ARTICLE III: SUPPLEMENTAL BENEFITS ................................................................ 14 Section III.1 Health Insurance Programs ........................................................... 14 Section III.2 Retirement ..................................................................................... 17 Section III.3 Deferred Compensation ................................................................. 18 Section III.4 Boot/Pant Allowance (Superintendent Only) .................................. 18 Section III.5 Training and Development ............................................................. 19 Agreement No. A-10041
Section III.6 Long-Term Disability Insurance ..................................................... 19 Section III.7 Short-Term Disability Insurance..................................................... 19 Section III.8 Term Life Insurance ....................................................................... 19 Section III.9 Auto Allowance (Superintendent Only) ......................................... 19 ARTICLE IV: PAID TIME OFF ..................................................................................... 20 Section IV.1 Holidays ........................................................................................ 20 Section IV.2 Annual Vacation Leave Accrual .................................................... 21 Section IV.3 Accrued Leave Buy Back .............................................................. 22 Section IV.4 Sick Leave ..................................................................................... 23 Section IV.5 Sick Leave Buy Back ..................................................................... 24 Section IV.6 Exempt Employees ....................................................................... 25 Section IV.7 Jury Duty ....................................................................................... 26 Section IV.8 Bereavement Leave ...................................................................... 26 ARTICLE V: EMPLOYER/EMPLOYEE RELATIONS .................................................. 26 Section V.1 Dues Deductions ............................................................................ 26 Section V.2 Bargaining Unit Lists ...................................................................... 28 Section V.3 Union Business .............................................................................. 28 Section V.4 Grievance Procedure ..................................................................... 28 Section V.5 Discipline and Disciplinary Action ................................................... 30 Section V.6 Notification of New Hires and Union Meeting with New Employees ................................................................................... 35 Section V.7 Use of City Facilities ....................................................................... 35 Section V.8 Bulletin Boards ............................................................................... 36 Section V.9 Use of E-Mail, Cell Phones, and Computers .................................. 36 Section V.10 Use of Vehicle Telematics ............................................................ 37 Section V.11 Voluntary Commercial Driver’s License Program ......................... 37 Section V.12 Joint Labor Management Committee ........................................... 38 EXHIBIT A LIST OF REPRESENTED CLASSIFICATION & PAY PLANS .............. 42 EXHIBIT B LIST OF LICENSES AND CERTIFICATIONS ....................................... 44
Agreement No. A-10041
We the undersigned, duly appointed representatives of the City of Palmdale (“City”) and of the California Teamsters Local 986 (“Union”), a recognized employee organization, having met and conferred in good faith in accordance with the Meyers-Milias-Brown Act, have reached an Agreement which is to be submitted to the City Council of the City of Palmdale for approval, jointly prepare and execute, the following written Memorandum of Understanding (“MOU” or “Agreement”).
ARTICLE I: GENERAL PROVISIONS
Section I.1 Parties to the Memorandum of Understanding This MOU is entered into by and between the City and the Union.
Section I.2 Recognition
The California Teamsters Union Local 986 is hereby acknowledged by the City of Palmdale as the certified, exclusive, and recognized employee organization representing Supervisory & Confidential employees working in the City’s Maintenance Division of the Department of Public Works (DPW) in the full-time classifications of Superintendents, Analysts, and Administrative Assistants (Exhibit A).
Section I.3 Purpose
The parties agree that the purpose of this MOU is to promote and provide harmonious relations, cooperation and understanding between the City of Palmdale and the employees covered herein; to provide an orderly and equitable means of resolving differences which may arise under this MOU, and to set forth the full agreements of the parties reached as a result of meeting and conferring in good faith regarding matters within the scope of representation (wages, hours, and/or working conditions) for employees represented by the Union. Except as specifically amended by this Memorandum, the City’s Human Resources Rules & Regulations remain in full force and effect. Changes to Administrative Policies and Department Procedures that are within the scope of representation shall require a Meet and Confer.
Section I.4 Term of Agreement
This Agreement shall be effective as of July 1, 2026, and shall remain in full forc e and effect until June 30, 2031. The parties will notify each other of a desire to modify or terminate this Agreement no later than December 31, 2030. Negotiations will be scheduled promptly following any such notification.
Section I.5 Waiver of Bargaining During Term of this Agreement Except where required by the terms of this MOU, the parties mutually agree that they will not seek to negotiate or bargain in regard to wages, hours, and terms and conditions of employment, whether or not covered by this Memorandum or in the negotiations leading thereto, and irrespective of whether or not such matters were discussed or were even within the contemplation of the parties hereto during the negotiations leading to this MOU.
Agreement No. A-10041
Regardless of the waiver contained in this Article, the parties may, however, by mutual agreement, in writing, agree to meet and confer about any matter during the term of this MOU.
Nothing in this waiver shall be interpreted to waive the Union’s right to request a M eet and Confer over any changes that materially affect wages, hours, and/ or working conditions.
Section I.6 Management Rights Reserved
The City retains the exclusive right to manage and direct City services, the performance thereof, and the work force performing such services as defined in Section 12 - Management Rights in the City’s Human Resources Rules & Regulations, which have not been expressly abridged by specific provisions of this Memorandum of Understanding or by law. The exercise by the City through its Council and management representatives of its management rights shall not in any way, directly or indirectly , be subject to the grievance procedure.
The City has the express right:
1. To determine the standards and levels of services to be rendered, operations to be performed, uses of technology and equipment, means and methods of operations, overall fiscal matters, including, but not limited to, the right to contract or subcontract any work, services, or operations of any agency or department;
2. To determine the policy of all departments and agencies of the City , including the right to manage and direct the affairs of all agencies and departments in all respects;
3. To hire, promote, transfer, assign, and retain employees and to suspend, demote, reduce pay, dismiss, or take disciplinary action against employees of the City;
4. To direct and manage the employees of all City agencies and departments;
5. To determine the appropriate job classifications, organizational structure, and level of personnel by which the operations of all City agencies and departments are conducted;
6. To determine the mission of its constituent departments, commissions, boards , and issues of public policy;
7. To set standards and levels of service;
8. To establish and enforce dress and grooming standards;
9. To layoff, reduce in force, and relieve employees from duties, because of lack of work or funds, because conditions where continued work would be ineffective or Agreement No. A-10041
inefficient in terms of the use of resources to meet public needs , or for any other legitimate reason;
10. To maintain the efficiency of governmental operations;
11. To determine the methods, means , and numbers of kinds of personnel by which City operations are to be conducted;
12. To determine the size and composition of all departments and to establish work schedules and assignments;
13. To take whatever actions may be necessary to carry out the mission of the City agencies and departments;
14. To establish and promulgate rules and regulations, policies , and procedures relating to productivity, efficiency, conduct , and safety, as well as policies and procedures designed to comply with applicable jurisdiction and legislative enactments;
15. To determine the content and intent of job classifications;
16. To determine methods of financing;
17. To determine style and/or types of City -issued apparel, equipment, or technology to be used;
18. To determine and/or change the facilities, methods, technology, means, organization structure, and size and composition of the workforce and allocate and assign work by which the City operations are to be conducted;
19. To determine and change the number of locations, relocations , and types of operations, processes, and materials to be used in carrying out all City functions , including, but not limited to, the right to contract or subcontract any work or operations of the City;
20. To assign work to and schedule employees in accordance with requirements as determined by the City and to establish and change work schedules and assignments upon reasonable notice;
21. To establish and modify productivity and performance programs and standards;
22. To conduct investigations into workplace and employee conduct in any manner deemed reasonably appropriate;
23. To reprimand employees or to withhold salary and benefits or otherwise discipline employees in accordance with applicable law;
Agreement No. A-10041
24. To place an employee on administrative leave with or without pay at any time and at the sole discretion of the appointing authority;
25. To establish employee performance standards, including, but not limited to, quality and quantity standards , and to require compliance therewith and to take all necessary actions to carry out its mission in emergencies;
26. To exercise complete control and discretion over its organization and the technology of performing its work; and
27. To establish reasonable work and safety rules and regulations in order to maintain the efficiency of City services.
Section I.7 Peaceful Performance of City Services
It is mutually understood and agreed that any employee’s participation in a strike or concerted work stoppage terminates the employment relationship, unless an authorized management official specifically waives such termination in writing.
A. It is further understood and agreed that none of the parties hereto will participate in or encourage, assist, or condone any strike, concerted work stoppage, cessation of work, slow-down, sit-down, stay-away, illegal picketing, or any other illegal form of interference with or limitation of the peaceful performance of City services.
B. In the event that there occurs any strike, concerted work stoppage, cessation of work, slow-down, sit-down, stay-away, illegal picketing or any other illegal form of interference with or limitation of the peaceful performance of City services, the City, in addition to any other lawful remedies or disciplinary actions, may by action of the City Manager, upon twenty -four (24) hours-notice, prohibit the use of bulletin boards, prohibit the use of City facilities, and prohibit access to former work or duty stations.
C. The protection of the public health, safety , and welfare demands that neither the employee organization, nor any person acting in concert with them, will cause, sanction, or take part in any strike, walk -out, sit-down, slow-down, stoppage of work, illegal picketing, retarding of work, abnormal absenteeism, withholding of services, or any other illegal interference with the normal work routine . The provisions of this article shall apply for the same term as this Agreement, or during any renewal or extension thereof. Violation of any provision of this MOU by either party shall be cause to terminate this Agreement, in addition to whatever other remedies may be available under the law or in equity.
D. The City agrees that there shall be no general lock-out of bargaining unit members during the term of this Agreement, or during any renewal or extension thereof. Both parties agree to exercise good faith in complying with all the terms and conditions of this MOU.
Agreement No. A-10041
Section I.8 Validity of Memorandum of Understanding
If any provision of this MOU is determined to be invalid or illegal by a court of competent jurisdiction, then such provision shall be severed from this MOU, but the remainder hereof shall remain in full force and effect. The parties hereto shall immediately commence to, in good faith, negotiate for the purpose of replacing any such invalid or illegal provision.
Should any change be made in any Federal or State law, or in any rules and regulations implementing such legislation, or in any City Charter provision which would be applicable and contrary to any provision herein contained, then such provision of this MOU shall be automatically terminated, but the remainder of this MOU shall remain in full force and effect. Such legislation and/or rules and regulations shall supersede this MOU , and applicable clauses shall be substituted for those ruled invalid or illegal. The parties hereto shall immediately commence negotiations to replace any such invalid or illegal provision.
Section I.9 Captions for Convenience
The captions herein are for convenience only and are not a part of the MOU and do not in any way limit, define, or amplify the terms and provisions hereof.
Section I.10 Non-Discrimination/Harassment and Equal Employment The Union and the City agree to adhere to the workplace policies set forth in the City’s Administrative Policies and Human Resources Rules & Regulations regarding anti - discrimination and anti -harassment, as well as applicable Federal and State anti - discrimination and equal employment opportunity laws.
Employees shall not be subject to intimidation, retaliation, coercion, or discrimination for exercising their legitimate rights under these policies.
Section I.11 Definitions
A. Appointing Authority: The City Manager or his or her designee. The appointing authority may delegate all duties, responsibilities, powers , and authority granted him or her by this Agreement, the City’s Human Resources Rules & Regulations, and the administrative instructions, policies, regulations, procedures, or orders promulgated pursuant to the City’s Human Resources Rules & Regulations.
B. Business Day: The City’s regular hours of operation are Monday through Thursday, 7:30 am – 6:00 pm.
Public Works Maintenance Division’s regular hours of operation are Monday through Friday, with three different schedules. 1) Monday through Thursday, 6:00 am – 4:30 pm, 2) Tuesday through Friday, 6:00 am – 4:30 pm, and 3) Monday through Thursday, 6:30 am – 5:00 pm.
C. City: The City of Palmdale.
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D. Compensatory Time : Compensatory Time Off (CTO) from work in lieu of monetary payment for overtime work.
E. Day: Calendar day unless otherwise specified.
F. Disciplinary Action : The dismissal, involuntary demotion, reduction in pay, or disciplinary suspension of a full-time employee for violation of this MOU, or any of the City’s rules, administrative policies, regulations, or procedures.
G. Employee: A member of the City of Palmdale Public Works Maintenance Division Supervisory and Confidential bargaining unit.
H. Exempt Employees: Employees who are not entitled to overtime compensation as provided by federal law and these rules.
I. Full-Time Employee : An employee (as defined above) who has successfully completed the probationary period established for the position, who is employed for an indefinite period of time, and who is regularly scheduled to work at least thirty-two (32) hours each workweek.
J. Furlough: The week between Christmas and New Year’s Day is an unpaid furlough, with the exception of Christmas Eve, Christmas Day, New Year’s Eve, and New Year’s Day, which are paid City holidays . Employees may use their accrued leave (except sick time) in lieu of going without pay during the furlough.
K. Grievance: A charge filed by an employee that a provision of this MOU has been violated.
L. Hours Worked: Hours during which an employee is performing his or her job duties as directed by the City.
M. Immediate Family: The employee’s spouse/registered domestic partner and the parent (biological, foster, or adoptive parents ), parents-in-law, stepparent, legal guardians, or individuals who stood in loco parentis to the employee , child (biological, adopted, foster children, stepchildren, legal wards or children of a domestic par tner), grandparent, grandchild, sibling, or a designated person in accordance with applicable law.
N. Nonexempt Employees: Employees who are entitled to receive overtime compensation as provided by federal law and these rules.
O. Overtime Work : Assigned and authorized work performed by a nonexempt employee in excess of forty (40) hours worked in the workweek.
P. Probationary Employee : All full-time and promotional appointments shall be tentative and subject to a probationary period of one (1) year . The appointing authority may not extend the probationary period. During the probationary period, an employee's employment may be rejected at any time by the appointing authority Agreement No. A-10041
without cause or notice and without the right of appeal. An employee must pass probation before applying for another City position, promotion, or requesting a transfer.
Q. Rules, Policies, and Departmental Procedures : The Administrative Policies , Human Resources Rules & Regulations, Salary & Benefits Policy, and Departmental Procedures of the City of Palmdale.
R. Termination of Employment: The cessation of an employee’s employment with the City as a result of a layoff, resignation, dismissal, rejection during probation, or other reason.
S. Union: California Teamsters Local 986
T. Workday: The scheduled number of hours an employee is required to work per day.
U. Workweek: The seven- day period designated for the purpose of calculating overtime for non-exempt employees begins at 12:00 am on Monday and ends at 11:59 pm on Sunday.
Section I.12 Payments at Separation
When employees covered herein leave the service of the City, they shall be paid for all accrued vacation, administrative leave, compensatory time, and floating holiday time. No claim shall be made against the City for the use or payoff of unused sick leave, nor shall the effective date of termination be extended for any reason or purpose. Accrued paid leave shall be paid according to the City’s Pay Schedule based on the employee’s separation date.
Section 1.13 Layoff
For each class of positions, employees will be laid off in the following order: temporary, probationary, part-time, and full-time. Temporary and part-time employees will be laid off in accordance with the service’s needs, as determined by the appointing authority.
In cases where there are two or more employees in the classification from which the layoff is to be made, the employee with the least amount of seniority will be laid off first. For purposes of order of layoff, “seniority” is defined as continuous total time employed by the City in the employee’s current position. Service shall be deemed continuous if not broken by an absence exceeding one year. In the event that an employee’s total time employed in their current position is less than their total time employed by the City , the Human Resources Director, in collaboration with departmental leadership, shall determine the layoff order based on past performance as determined in their sole discretion.
Agreement No. A-10041
ARTICLE II: COMPENSATION
Section II.1 Wages
Subject to the limitations and conditions set forth in this section, wages will be as follows:
Effective the first day of the first full pay period following July 1, 2026, employees will receive a four percent (4%) cost-of-living increase (COLA).
Effective the first day of the first full pay period following July 1, 2027, employees will receive a three percent (3%) cost-of-living increase (COLA).
Effective the first day of the first full pay period following July 1, 2028, employees will receive a three percent (3%) cost-of-living increase (COLA).
Effective the first day of the first full pay period following July 1, 2029, employees will receive a three percent (3%) cost-of-living increase (COLA).
Effective the first day of the first full pay period following July 1, 2030, employees will receive a three percent (3%) cost-of-living increase (COLA).
All COLAs provided in this section are contingent on annual sales and property tax revenues not dropping more than five percent (5%) in a fiscal year compared to the prior fiscal year. If annual sales and property tax revenue decrease by 5% but less than 10% from one fiscal year to the next fiscal year, the City retains the right to downward adjust the COLA by one- half (0.5%) of a percentage point. If annual sales and property tax revenue decrease by 10% or more from one fiscal year to the next fiscal year, the City retains the right to downward adjust the COLA by one (1) percentage point. If the City voluntarily reduces sales and property tax revenues, this will not impact our agreement .
Upon request, the City shall provide the union with budgetary data reflecting the decrease in fiscal-year sales and property tax revenues compared to the prior fiscal year.
Teamsters Local 986 agrees to this COLA reduction as long as the general employees and other bargaining units as a whole do not receive a higher annual wage or COLA increase in a year in which there is a downward adjustment.
Section II.2 Nonexempt Employees
A. Overtime
A full- time nonexempt employee’s normal work week shall be forty (40) hours. The schedule of work shall be established and may be modified by the appointing authority.
A nonexempt employee may be required to perform service in excess of 40 hours in a workweek. A non-exempt employee will not work overtime without supervisorial approval.
Whenever a nonexempt employee works in excess of forty (40) hours in a workweek, the employee will be compensated for such overtime work at the rate of one and one- half (1 1/2) times the hours worked. With the exception of holidays, overtime compensation shall Agreement No. A-10041
be based on hours worked, not hours paid. If accrued banked time is used during the workweek, overtime compensation will be calculated at the straight -time rate. Holidays will be included in the calculation of “hours worked” for overtime purposes. For purposes of including holidays, the day the City observes the holiday will be considered, and not the date of the actual holiday.
B. Compensatory Time Off (CTO)
Compensation for overtime hours may be granted in either compensatory time off (CTO) or overtime pay, at the employee’s option. Compensatory time shall accrue at the rate it was earned (time and a half or straight time), to a maximum amount of 120 hours.
Once an employee has accumulated 120 hours of compensatory time, the employee shall be paid cash for all additional overtime worked until the compensatory time accumulated falls below 120 hours.
An employee may use CTO with the prior approval of the employee’s department head, or the department head’s designee, with due regard to the employee’s wishes and the needs of the department. The City may deny a CTO request or postpone an employee’s CTO, depending on the City’s needs. The CTO request will not be unreasonably denied.
Terminated employees shall be paid accrued compensatory time. Compensatory time may be used before the effective date of a layoff, retirement, resignation, or termination.
If an employee’s sick leave has been depleted, accumulated compensatory time may be used for sick leave purposes at the discretion of the appointing authority.
Employees are not required to exhaust CTO before using other paid leaves of absence.
Section II.3 Working Out of Classification
With the approval of the Director of Human Resources, the Departmental Director may assign regular employees to a higher-level classification in the case of unusual extended leaves and/or vacancies of 15 consecutive calendar days or more as a professional growth and development opportunity. The employee must meet the minimum qualifications for the higher position to qualify for an out -of-class assignment. The assignment may last for a maximum of six consecutive months. The Human Resources Director may approve extending the length of an Out -of-Class assignment. The Departmental Director must present requests for an Out -of-Class assignment to the Human Resources Director in advance and receive the Human Resources Director’s approval before the employee is appointed to a higher-level classification.
Employees appointed to an Out -of-Class assignment will be compensated with either a 5% increase or at Step A of the assigned classification, whichever is greater. Benefit levels will remain unchanged for the duration of the Out -of-Class assignment.
Compensation changes will be effective on the first day of the third week of the Out -of- Class assignment and continue through the end of the assignment.
Agreement No. A-10041
Section II.4 Certification and License Stipend
A. Eligibility: Upon the completion of the probationary period, an employee will be eligible to receive a stipend under this section if the following requirements are met:
1. The employee is in a full-time position represented by the Union.
2. The employee holds one or more of the approved licenses/certifications that are specific to the employee’s section (Streets, Parks, Fleet, etc.) in Exhibit B.
3. The above license/certification is not a minimum qualification or requirement of the employee’s position. A license/certification that is only “preferred” for the employee’s position meets the eligibility requirements of this section.
4. A license/certification that has a license/certification that has levels (e.g., Collection System Maintenance Grades 1 – 4), only the highest level of license/certification would meet the eligibility requirement of this section.
5. The City benefits from the employee holding the license/certification, as determined by the Manager , approved by the Public Works Director , and acknowledged by the Human Resources Director . Employees are not automatically eligible for the stipend by possessing a license or certification listed in Exhibit B.
6. The employee’s eligibility for a stipend under this section is determined based on the employee’s current position. If the employee begins a new position, his/her eligibility for a stipend will be reevaluated based on the minimum qualifications for the new position.
7. The City will not commit to fund all costs associated with obtaining and renewing certifications. Funding would be dependent on budget availability and the Director’s or designee’s approval.
8. Employer-sponsored licenses or certifications will be evaluated annually as part of the employee’s performance evaluation. This review is intended to support ongoing collaboration and ensure that licenses, certifications, and related stipends continue to align with employee performance, operational needs, available funding, and other organizational priorities. As part of this process, adjustments may be considered when appropriate.
9. Additional certifications that benefit the City may be added to this section with the approval of the Director of Public Works, Maintenance Services Manager , and acknowledged by the Human Resources Director.
B. Stipend: If the employee meets all of the above requirements, he/she may receive the following stipends, which will be reported to CalPERS according to required guidelines:
Agreement No. A-10041
1. $50/month if an employee holds one of the above- listed licenses/ certifications
2. $75/month if an employee holds two of the above- listed licenses/ certifications
3. $100/month if an employee holds three of the above- listed licenses/ certifications, subject to approval by the Department Director.
4. $125/month if an employee holds four or more of the above-listed licenses/ certifications, subject to approval by the Department Director.
Eligibility for a stipend under this section shall not be affected by participation in the tuition reimbursement policy set forth in the Administrative Policy: Tuition Assistance Program.
Section II.5 Bilingual Pay
The City and Union have agreed that special compensation shall be given to certain employees with specific bilingual skills. Upon completion of the probationary period, all full-time employees are eligible for bilingual pay in accordance with this section.
An employee certified by the City as bilingual in an approved non- English language and who provides bilingual service as needed in the performance of work may receive bilingual pay per the Bilingual Assessment and Pay Program (HR-8) policy. To be certified as bilingual, an employee must pass a proficiency test in that language as determined by the City. The Human Resources Department will schedule a proficiency test within six (6) months following receipt of a written request by an eligible employee. Bilingual pay will be paid out in the first complete pay period following certification by the City. The City may establish an evaluation process for certifying bilingual pay and may require that employees recertify for bilingual pay every five (5) years.
ARTICLE III:SUPPLEMENTAL BENEFITS
Section III.1 Health Insurance Programs
Health care is provided to full-time employees, including probationary employees.
Employee coverage is effective on the first of the month following 30 days of active employment.
A. Medical Insurance
Below are the monthly rates for 2026:
Agreement No. A-10041
Anthem
HRA
Plan Monthly City Paid Employee
Paid HRA Wellness
Credit
EE Only $577.67 $554.73 $22.94 $1,000
Annually
$1,200
Annually
EE +1 $1,355.38 $1,301.54 $53.84 $2,000
Annually
$1,500
Annually
Family $1,676.83 $1,610.23 $66.60 $2,000
Annually N/A
PPO
Plan
Monthly
Total City Paid Employee
Paid
EE Only $785.06 $703.88 $81.18
EE +1 $1,728.66 $1,560.00 $168.66
Family $2,091.57 $1,758.50 $333.07
Kaiser
Kaiser
HMO
Monthly
Total City Paid Employee
Paid
EE Only $902.76 $623.94 $278.82
EE +1 $1,805.52 $1,247.88 $557.64
Family $2,347.18 $1,522.24 $824.94
Kaiser
HRA
Premium City Paid Employee
Paid
HRA
EE Only $632.19 $505.83 $126.36 $1,000
annually
EE +1 $1,264.38 $1,061.66 $202.72 $2,000
annually
Family $1,643.69 $1,275.16 $368.53 $2,000
annually
The employee contribution to health care premiums will be deducted from the employee’s paycheck bi-monthly (50% on the first paycheck of the month, the remaining 50% on the second paycheck).
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B. Opt-Out Benefit
Employees who waive health coverage and provide proof of coverage receive $50 monthly. Employees who opt out of health coverage must provide proof of coverage during each open enrollment period.
C. Dental and Vision Insurance
The City will provide dental and vision insurance at no cost to the employee. The employee will be required to contribute $26 per month toward the cost of dependent(s) through a payroll deduction.
D. HRA Plans
Employees enrolled in the City HRA plan or the Kaiser HRA plan receive the following City-paid contributions:
• employee only: $1,000 annually in the HRA account
• employee + 1: $2,000 annually in the HRA account
• family: $2,000 annually in the HRA account
The funds in the HRA account roll over each year with the following maximum limits:
• employee only: $4,000
• employee + 1: $8,000
• family: $12,000
If an employee opts out of the HRA plan during open enrollment or for any other reason, their HRA account balance is forfeited and does not roll over for future use.
E. City HRA Wellness Credit Plan
Depending on the unit members’ enrollment status, eligible employees enrolled in the City HRA Wellness plan also receive the following City-paid contributions:
• employee only: $100 monthly
• employee + 1: $125 monthly
The Wellness Credit is a “use it or lose it” plan, and the money must be used within the calendar year; otherwise, it reverts to the City.
Funds in the unit member’s HRA Account and/or Wellness Credit account may be used for any eligible expenses.
F. Future Discussion of Cost Containment
On or after June 1st of each year, upon giving thirty (30) days’ notice, either party may request discussions to review premium rates and options for cost containment.
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The City and the Union agree to work jointly to identify and recommend potential cost - saving measures to reduce future premium increases. It is understood that the City has sole authority to determine the benefits to be provided.
Members will be charged the same future increases or decreases in health insurance costs as the general employees.
G. Wellness Incentive Reimbursement
The City will reimburse eligible full-time employees for actual costs incurred towards any of the following wellness expenses, up to a total combined maximum of five hundred dollars ($500) per fiscal year:
• Fees for gym membership, sports registration, and physical fitness classes; • Exercise tools and equipment (e.g., weights, treadmill); • Fees towards mental health courses and workshops (e.g., meditation, stress management);
• Other physical health or mental wellness activities or products which may be reasonably approved by the City ’s Human Resources Department in its sole discretion.
Requests for reimbursements, along with supporting receipts and documentation, must be submitted by the employee to the Human Resources Department within sixty (60) days of incurring the expense. Requests that are submitted late or with insufficient documentation may be denied.
Section III.2 Retirement
A. Summary of Benefits and Employee Contribution
The City offers a defined retirement benefit plan through the California Public Employees’ Retirement System (CalPERS). An employee may be eligible for one of three benefit tiers pursuant to the City’s contract with CalPERS. Information provided here is a summary of the benefits that are fully set forth in the City’s contract with CalPERS, and in the case of a conflict, the contract with CalPERS will control.
Tier 1
Hired on or before
4/10/11
Tier 2
Hired between
4/11/11 and 12/31/12
Tier 3
Hired on or after
1/1/13
Formula 2.7% @ age 55 2% @ age 60 2% @ age 62
Current Employee Contribution 8% 7% 7.75%
Note: All full-time employees are enrolled in either a New or a Classic member plan, as determined by CalPERS. Percentages are subject to change as determined by CalPERS.
Employee Retirement Contribution:
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Employees hired on or before April 10, 2011
The total Employee Contribution is currently 8% and is paid entirely by the employee. The employee does not receive any Employer-Paid Member Contribution (EPMC).
Employees hired between April 11, 2011, and December 31, 2012 The total Employee Contribution is currently 7% and is paid entirely by the employee. The employee does not receive any EPMC.
Employees hired on or after January 1, 2013
The total Employee Contribution is currently 7.75% and is paid entirely by the employee.
The employee does not receive any EPMC.
The percentage contributions are subject to possible increases or decreases in the pension employee contribution rates based on the results of CalPERS’ annual actuarial valuations.
B. Optional Benefits
The City agrees to continue providing the additional optional benefits through CalPERS:
Tier 1
Hired on or before
4/10/11
Tier 2
Hired between 4/11/11
and 12/31/12
Tier 3
Hired on or after
1/1/13
Credit For Unused Sick
Leave
Yes Yes Yes
Final Compensation 12 months 12 months 36 months
Military Service Yes Yes Yes
2 Years Additional
Service Credit
Yes Yes Yes
3rd Level 1959
Survivors Benefits
Yes Yes Yes
Section III.3 Deferred Compensation
Employees may participate in the City's deferred compensation plan. Participation is voluntary and subject to the plan's rules.
Effective July 1, 2026, the City will match employee contributions up to a maximum City contribution of two hundred dollars ($200) per month.
Section III.4 Boot/Pant Allowance (Superintendent Only) Superintendents are required to wear safety work boots while in the field . The City will provide an annual allowance of $300 for work boots and $200 for pants.
The City is a member of the California Employees’ Retirement System (CalPERS). All full-time employees are enrolled in either a New Member or a Classic plan as determined Agreement No. A-10041
by CalPERS. As with all stipends or additional compensation, boot/pant allowances may be reportable to CalPERS in accordance with the required guidelines (e.g., as special compensation for CalPERS Classic Members ; per Section 2 CCR 571). Boot/Pant allowance payments shall be made through payroll and disbursed evenly per pay period.
The City will adjust the costs reported to Cal PERS if there are any changes during the course of this agreement, subject to the meet and confer process.
Section III.5 Training and Development
Attendance at professional meetings, seminars , and conferences concerned with the promotion of municipal interest and the advancement of professional capabilities will be paid by the City when:
• The employee has successfully completed probation.
• The appropriate authority has granted specific approval. • Adequate funds are available in the current year’s operating budget. • Receipts are provided as specified within the Travel and Meeting Expense Policy (Administrative Instruction 79).
Section III.6 Long-Term Disability Insurance
The City agrees to maintain a long-term disability insurance plan for full-time employees at no cost to the employee. The maximum monthly benefit is 60% of salary up to $6,000 per month. The City reserves its right to determine the provider of long- term disability insurance.
Section III.7 Short-Term Disability Insurance
The City agrees to maintain a short-term disability insurance plan for full-time employees at no cost to the employee. The City reserves its right to determine the provider of the short-term disability insurance and the benefits provided by the insurance, provided there is no cost to the employee.
Section III.8 Term Life Insurance
The City shall provide and pay the full monthly premium for a term life insurance plan for full-time employees covered herein in an amount equal to $50,000. Employees may purchase additional insurance at their own cost, provided the carrier permits it . The City reserves the right to determine the provider of life insurance coverage.
Section III.9 Auto Allowance (Superintendent Only)
Superintendents shall receive an auto allowance of $150 per month. Superintendents are expected to report directly to designated urgent work locations when called in for after - hours events, inclement weather events, or emergency response activities, when appropriate and when doing so does not present a safety concern.
Agreement No. A-10041
The City is a member of the California Employees’ Retirement System (CalPERS). All full-time employees are enrolled in either a New Member or a Classic plan as determined by CalPERS. As with all stipends or additional compensation, allowances may be reportable to CalPERS in accordance with the required guidelines (e.g., as special compensation for CalPERS Classic Members; per Section 2 CCR 571). Auto allowance payments shall be made through payroll and disbursed evenly per pay period.
The City will adjust the costs reported to CalPERS if there are any changes during the course of this agreement, subject to the meet and confer process.
ARTICLE IV:PAID TIME OFF
Section IV.1 Holidays
Pursuant to Section 4-1 of the Salary and Benefits Policy, the following holidays shall be observed by the City with respect to all employees of the City:
1. New Year's Day
2. Martin Luther King Jr. Day
3. Presidents’ Day
4. Farmworkers Day (floating holiday)
5. Memorial Day
6. Juneteenth
7. Independence Day
8. Labor Day
9. Columbus Day (floating holiday)
10. Veterans Day
11. Thanksgiving Day
12. Day after Thanksgiving
13. Christmas Eve
14. Christmas Day
15. New Year’s Eve
The dates on which each of the foregoing holidays is observed shall be determined by the City.
If any of the foregoing holidays fall on a Saturday or Sunday, the preceding Friday or the following Monday shall be observed as a holiday.
All holidays will be paid in accordance with employees’ regular work schedules . An employee on unpaid leave is not eligible for holiday pay.
An employee must work their regularly scheduled shift immediately before and immediately after that holiday or be on a pre-approved absence in order to receive holiday pay. Emergencies will be treated on a case- by-case basis and approved by Human Resources for consistency. A new employee whose first working day is the day after a Agreement No. A-10041
holiday shall not receive holiday pay. An employee who is separating from employment and whose last day is an observed holiday shall not receive holiday pay.
An employee eligible for floating holidays may use accumulated floating holidays at any time during employment upon department head approval. The City will keep a record of floating holiday use, accrual , and accumulation. If an employee terminates his or her employment with the City and has accumulated floating holidays, he or she shall be paid for the accumulated floating holidays. For eligible employees, a floating holiday shall be equivalent to the num ber of hours an employee is regularly scheduled to work during a workday.
All full-time employees hired on or before June 30, 2026, shall have a 680- hour cap on floating holiday accruals.
Individuals who become full-time employees on or after July 1, 2026, shall have a 340- hour cap on floating holiday accruals.
In addition to receiving their base rate of pay, an employee who is scheduled to work on a City holiday (other than floating holidays) shall receive 1.5 hours of holiday pay for every hour worked on a City observed holiday, in accordance with Section 2. B Compensatory Time Off (CTO).
Effective July 1, 2026, an additional day off may be used during the month of the employee’s birth. This is a use-it-or-lose-it benefit and cannot be accrued/banked.
Section IV.2 Annual Vacation Leave Accrual
All full-time employees hired on or before August 1, 2012, shall be entitled to paid vacation leave as follows:
Accrual Rate
at beginning of benefited
status
80 hours per year earned at a rate of
3.07 hours per pay period
at beginning of 5th year of
employment
120 hours per year earned at a rate
of 4.61 hours per pay period
at beginning of 10th year of
employment
160 hours per year earned at a rate
of 6.15 hours per pay period
Individuals who become full-time employees after August 1, 2012 shall be entitled to paid vacation leave as follows:
Agreement No. A-10041
Accrual Rate
at beginning of benefited
status
80 hours per year earned at a rate of
3.07 hours per pay period
at beginning of 5th year of
employment
100 hours per year earned at a rate
of 3.84 hours per pay period
at beginning of 10th year of
employment
120 hours per year earned at a rate
of 4.61 hours per pay period
Vacation leave will accrue on a pay period basis based on hours worked or when an employee is in paid status. Regardless of an employee’s hire date, the accrual will begin on the date the employee becomes full -time. Employees are not eligible to use vacati on leave until it has been accrued. Vacation leave may be accumulated up to a maximum of 240 hours.
Once this maximum amount is accumulated, the employee will cease accruing any additional paid vacation. An employee resumes accruing vacation after taking a vacation and thereby reducing the amount accumulated below the maximum.
An employee may take vacation leave with the prior approval of the employee’s department director or the department director’s designee, provided due regard is given to the employee’s wishes and the department’s needs. The City may deny or postpone an employee’s vacation request based on the City’s business needs . The vacation requests will not be unreasonably denied.
If an employee has accrued vacation leave in their bank, it must be used. Employees cannot voluntarily go into an unpaid status.
Terminated employees shall be paid all accrued vacation leave.
If there is a holiday during vacation or other time off with pay, an employee will receive holiday pay, and such time will not be charged to the employee’s vacation or other paid time off.
Vacation benefits are not earned during the unpaid portion of a leave of absence, except as otherwise required by state or federal law.
Section IV.3 Accrued Leave Buy Back
Four times each fiscal year, as of the first pay period in March, May, September, and November, an exempt employee who has a combined total of at least 520 hours in their vacation, administrative leave, and floating holiday accrued banks may convert 40 or more hours of this time to cash. In no event can an exempt employee reduce his or her combined accrued leave balance (excluding sick leave) below 480 hours.
Four times each fiscal year, as of the first pay period in March, May, September, and November, a full-time employee who has a combined total of at least 280 hours in their vacation, compensatory time, and floating holiday accrued banks may convert 40 or more hours of accrued leave (excluding sick leave) to cash. In no event can an employee use Agreement No. A-10041
this conversion to reduce his or her combined accrued leave balance (excluding sick leave) below 240 hours.
In addition to four times each fiscal year, a full-time employee may also request to convert accrued leave in the event of a personal or family medical emergency, or a new home purchase. An employee must provide sufficient documentation verifying such a need.
Section IV.4 Sick Leave
Sick leave shall be used by an employee who is incapacitated by illness, injury, or public health requirements. Sick leave shall be used when an employee takes time off from work for a doctor’s appointment. In addition, an employee may use sick leave for the following reasons:
1. Diagnosis, care, or treatment of an existing health condition of the employee or his or her family member. For the purposes of paid sick leave, family member includes the unit member’s spouse/registered domestic partner and the parent, stepparent, child, grandparent, grandchild, sibling, or guardian of the employee, or of the employee’s spouse/registered domestic partner. It also includes any other relative residing with the employee;
2. Preventative care for the employee or the employee’s family member;
3. Other purposes authorized by Labor Code Section 246.5 (leave for victims of domestic violence, sexual assault, or stalking).
When the need for sick leave is foreseeable, an employee must personally give their supervisor as much advance notice as possible. When the need for sick leave is not foreseeable, and except as otherwise required by law, an employee must personally give their supervisor notice of the need to take sick leave immediately, and unless impossible, such notice shall be given before the start of the employee’s scheduled workday and prior to the start of each additional workday thereafter that the employee is absent. If the employee is unable to notify his or her supervisor, the employee must notify his or her department head. In addition, all absences shall be reported in accordance with departmental rules.
If an employee is absent for four (4) or more days (40 hours) due to illness, injury , or public health requirement, a doctor’s release certifying the employee’s ability to return to work is required. For absences of less than 4 days in those circumstances where excessive use of sick leave is taking place, the City reserves the right to request verification for any absence due to illness or disability from a licensed health care provider. Failure to furnish a health care provider’s verification when requested or required to do so may result in discipline, up to and including termination.
Sick leave shall be used to care for immediate family members and others as required by law when members of the employee’s immediate family are sick and require the immediate attention of the employee including taking them to doctor appointments , jury duty or to appear in court to comply with a subpoena or court order as a witness in a Agreement No. A-10041
judicial proceeding and if the employee or a family member is a victim of a qualifying act of violence.
Full-Time employees earn paid sick leave based on hours worked or hours paid (e.g., when an employee is on paid leave). Employees earn sick leave at the rate of eight (8) hours per month. Paid sick leave is not earned (i.e., does not accrue) during unpaid leaves of absence, except as otherwise required by state or federal law. Employees hired on or before August 1, 2012, may accumulate sick leave without a limit. Individuals who become full-time employees on or after August 2, 2012, may accumulate a maximum of 800 hours of sick leave.
Employees are not eligible to use sick leave until it has been accrued. Sick leave may be used in increments of fifteen minutes only unless smaller increments are permitted by law. Sick leave must be reported on the appropriate forms or reporting program used by the City.
If an employee has accrued sick leave in their bank, it must be used. Employees cannot voluntarily go into an unpaid status.
An employee who returns to work for the City within one year of separation of service will be credited with up to 24 hours of sick leave. If the employee separated with less than 24 hours of accrued sick leave, he/she will be credited with the hours he/she had accrued at the time of separation.
Section IV.5 Sick Leave Buy Back
Accumulated sick leave is not paid to employees upon termination of employment.
An employee who has not used more than forty (40) hours of sick leave during the twelve months immediately preceding the last day of the last pay period in September of each year may be entitled to convert a portion of accumulated sick leave to an equal am ount of vacation time or pay, based on the following formulas:
SICK LEAVE HOURS USED MAXIMUM CONVERTIBLE HOURS
24 or less 32
More than 24, but not more than 40 24
In order to be entitled to convert sick leave to vacation time or pay, an employee must have accumulated more than 192 hours of sick leave (more than 2 years’ accrual) before the conversion, and the employee’s sick leave accumulation must be at least 192 hours after the conversion.
An employee whose employment with the City terminates or is terminated before the last day of the last pay period in September is not eligible to convert sick leave, including on a prorated basis.
Agreement No. A-10041
Section IV.6 Exempt Employees
A. Work Hours
Work hours for exempt employees, such as directors and exempt employees, are such as are necessary for completing their duties in a timely and efficient manner including, but not limited to, attendance at all meetings as directed by the City Manager, supervision of employees, coordination of office and City activities, consultation with the City Manager and/or other employees, and providing service to the public.
Generally speaking, exempt employees should expect to be at work for all hours that their respective offices or work sites are open.
The City recognizes the need and benefit of fostering and maintaining a strong, professional administrative team. The appointing authority has the discretion to designate exempt employees in accordance with applicable state and federal law. Exempt employees are compensated for the successful performance and completion of goals and objectives to meet community needs , regardless of the length of the workday or workweek, and are exempt from the overtime pay requirements of applicable law. The terms of this section and the exempt salary and leave plan shall apply to only those exempt employees specifically designated by the appointing authority.
B. Compensation
The appointing authority shall have the sole discretion to determine the level of compensation paid to exempt employees. The placement, advancement, or reduction of an individual within the salary range or salary level shall be determined only after a review by the appointing authority to determine the extent to which the exempt employee has met the expectations and objectives of his or her respective job. The appointing authority also shall consider the degree to which an exempt employee has been of positi ve value to the effectiveness of the City's administrative team. An exempt employee’s current salary or a salary advancement shall be neither automatic nor a matter of right, but based solely upon merit and performance.
C. Administrative Leave
Except as to Superintendents, employees classified as exempt accrue administrative leave bi-weekly at the rate of 80 hours each fiscal year. All Superintendent employees accrue administrative leave at the rate of 96 hours each fiscal year.
Administrative leave accrual is based on hours worked or hours paid (e.g. , when an employee is on paid leave).
An employee who the City classified as exempt on or before August 1, 2012, accumulates administrative leave without limit. An employee who the City classified as exempt after August 1, 2012, may accumulate up to 240 hours of administrative leave. Once this maximum amount is reached, the employee ceases to accrue additional administrative leave.
Agreement No. A-10041
An employee resumes accruing administrative leave after using administrative leave and thereby reducing the amount accumulated below the maximum. Administrative leave may be used at any time during the year with the approval of the appointing authority. Exempt employees will be paid for unused administrative leave upon termination.
If a nonexempt employee becomes exempt and begins to accrue administrative leave, the employee’s accrued compensatory time (comp time) shall be paid out at this time.
Section IV.7Jury Duty
Full-Time employees who have received a summons for jury duty during their normal working hours shall be deemed on duty and shall receive their regular pay for up to a maximum of ten (10) calendar days of jury service. An employee who volunteers for jury duty or serves on a grand jury will not be paid by the City for that time.
If an employee is required to serve on jury duty, the employee must notify his or her supervisor of the need for time off as soon as the court notice or summons is received.
An employee must present a verification from the court clerk stating that they served on jury duty to qualify for pay. Employees will be expected to report or return to work for the remainder of their work schedule on any day they are dismissed from jury duty.
Employees scheduled to work a night shift are not required to report or return to work on a day they report for jury duty. Employees working the night shift should contact Human Resources for specific assistance in coordinating jury duty with their schedule.
Because the furlough is not part of the normal working hours, employees are not paid for jury duty during the furlough.
Section IV.8 Bereavement Leave
Bereavement leave may be granted when the employee’s absence from work is necessitated by the death of a member of the employee’s Immediate Family.
Employees are eligible for up to five (5) days of unpaid bereavement leave. The City shall provide eligible Full-Time employees up to three (3) days of regular pay for bereavement.
An employee may request additional time off, which will then come from the employee’s accumulated leave bank.
ARTICLE V: EMPLOYER/EMPLOYEE RELATIONS
Section V.1 Dues Deductions
A. Union Dues Collection
Effective July 1, 2026, the Finance Division shall deduct Union Dues from all employees to the extent permitted by law.
The Union will maintain records of employee authorizations for dues deductions. The Union will provide the City with information regarding the amount of dues deductions Agreement No. A-10041
and the list of Union employees who have affirmatively consented to or authorized dues deductions. The City shall not request the Union to provide a copy of any member employee’s authorization unless a dispute arises about the existence or terms of the authorization. To the extent required by the Government Code, or otherwise required by law, the City will rely on the information provided by the Union in processing dues deductions for Union employees. The Union is responsible for providing the City with timely information regarding changes to member employees’ dues deductions.
No deduction of dues shall be made during any pay period in which an employee’s earnings, after all other deductions are made, are insufficient to cover the full amount of the dues or service fee. When an employee is in a non-pay status for an entire pay period, no deduction will be made to cover the pay period from future earnings. In the case of an employee who is in a non- pay status during less than an entire pay period and whose earnings, after all other deductions are made, are insufficient to cover the full amount of the dues or service fee, no deduction shall be made from future earnings to cover the pay period.
B. New Hire Notification
All newly hired employees in classifications represented by the Union shall be informed by Human Resources, at the time of hire, that their classification is represented by the Teamsters. The employee shall be provided a copy of the Memorandum of Understanding.
Within seven business days of each new hire of an employee in a classification represented by the Union, the City shall notify the Union, providing the Union with the employee’s name, classification, wage rate, and date of hire. As set forth in Section
5.06 of this Agreement, the Union may request a meeting with new hires at a time and place mutually agreed upon by the Department Director and the Union.
C. Indemnification
The Union shall indemnify, defend, and hold the City harmless from any liability arising in any forum, whether judicial, administrative, or otherwise, from any claims, demands, or other action relating to the City’s compliance with any obligations imposed under this Agreement, including, but not limited to, deduction of membership dues and the Union’s use of monies collected under these provisions. The City reserves the right to select and direct legal counsel in the case of any challenge in any forum relating to the City’s compliance with this Agreement, and the Union agrees to pay any attorney, arbitrator, or court fees related thereto, as well as the reasonable costs of preparation time by City management.
D. Reasonable Notice
Reasonable written notice, as defined in Section 3504.5, California Government Code, shall be given on all matters requiring such notice under said s ection. The Union agrees to notify the City in writing of all individuals authorized to receive notice on behalf of the Union and to update the City immediately upon any change.
Agreement No. A-10041
Section V.2 Bargaining Unit Lists
Once a year, on request from the Union, the City shall give to the Union one (1) copy of the list of employees in the bargaining unit together with their most current addresses as they appear on the records of the City. The Union shall retain such informat ion in a confidential manner, and only the business representative will receive the information, and disclose it only to those officials of the Union whose duties require them to have access to such information.
Section V.3 Union Business
The Union shall have an aggregate total of 120 hours of leave with pay per fiscal year available to its stewards for attending seminars or conferences relevant to employee- employer relations, grievance representation, and other Union business.
Hours not used at the end of any fiscal year may not be used in the next fiscal year and are lost to the Union.
The Union shall provide reasonable advanced written notice to the Maintenance Deputy Director, or designee, specifying the dates and hours of leave requested and the personnel involved. Such leave shall not be unreasonably denied. The leave described in this section does not include the time granted to Union representatives to meet and confer with City representatives on matters related to wages, hours, and other terms and conditions of employment. Meet and confer time shall be compensated on a straight-time basis. Meetings outside of regular scheduled working hours shall not be compensated.
Section V.4 Grievance Procedure
A grievance shall be defined as a controversy, as defined herein, between the City and the Union or an employee or employees covered by this MOU and/or Human Resources Rules & Regulations. Such controversy must pertain to any matter involving the interpretation or application of any provision of this MOU and/or Human Resources Rules & Regulations. This section does not apply to reviews of evaluation and matters of discipline.
There shall be an earnest effort on the part of both parties to settle grievances promptly through the steps listed below:
Agreement No. A-10041
A. Step One (Informal):
An employee’s grievance must be submitted to the first line supervisor or management representative immediately in charge of the aggrieved employee within fifteen (15) business days after the event giving rise to the grievance, or fifteen (15) calendar day s after the date that he/she should have been reasonably expected to have had knowledge of the grievance. The supervisor or management representative will give an answer to the employee by the end of the tenth (10) calendar days following the presentation of the grievance, and the giving of such answer will terminate Step 1.
B. Step Two:
If the grievance is not settled at Step 1, the employee may elect to proceed to Step 2 by reducing the grievance to writing. The written grievance shall fully state the facts surrounding the grievance and detail the specific provision of this MOU and/or Human Resources Rules & Regulations alleged to have been violated, signed and dated by the employee and presented to the department head or his/her designee within ten (10) calendar days after termination of Step 1. The employee shall also present a copy of the grievance to the Human Resources Director. A meeting with the employee, shop steward, and department head or his/her designee will be arranged at a mutually agreeable location and time to review and discuss the grievance. Such a meeting will take place within ten (10) calendar days from the date the grievance is received by the department head or his/her designee. The department head or his/her designee may invite other members of management, including, but not limited to, Human R esources, to attend the meeting. The department head or his/her designee will provide a written reply by the end of the fifth (5) calendar day following the meeting, and the issuance of such reply will terminate Step 2.
C. Step Three:
If the grievance is not settled at Step 2, the grievant may elect to proceed to Step 3 of the grievance procedure. The grievant shall have five (5) calendar days to submit a written appeal to the City Manager. If the Union and the City have mutually agreed that a grievant can waive the requirements of Step 1 and/or 2, the grievant is required to also submit all information that is required under Step 2. If the grievant has already completed Step 2 and submitted all required information, then the grievant is only required to submit the request for appeal in writing.
The grievant or his/her Union representative and the City Manager or the appropriate management representative shall, within five (5) calendar days after the appeal from Step 2, arrange a meeting to be held at a mutually agreeable location and time to review and discuss the grievance. Such a meeting will take place within ten (10) calendar days from the date the grievance is referred to Step 3. A decision shall be rendered within ten (10) calendar days from the date of such meeting. The City Manager’s decision is final and binding.
Agreement No. A-10041
The time limits for filing a written formal grievance shall be strictly construed, but may be extended by mutual agreement evidenced in writing and signed by a duly authorized representative of the City and the grieving party. Failure of the grieving party to comply with any of the time limits set forth hereunder shall constitute a waiver and bar further processing of the grievance. Failure of the City to comply with the time limits set forth in this section shall automatically move the grievance to the next level of the Grievance Procedure. The grieving party may request the assistance of a Union representative in presenting a grievance at any level of review or may represent him/herself.
Section V.5 Discipline and Disciplinary Action
A. Applicability
This section does not apply to any temporary, probationary, or part -time unbenefited employees, who are at-will employees.
B. Definition
Types of discipline include the following: suspension, involuntary demotion, reduction in pay, or dismissal. For the purposes of this section, written or verbal reprimands, counseling memos, performance improvement plans, performance evaluations, voluntary demotions, or transfers are not classified as discipline.
C. General Provisions
Employees shall only be subject to disciplinary action for legitimate reasons. Employees are expected to meet certain standards regarding their personal conduct and job performance. Failure to meet such standards shall be grounds for appropriate disciplinary action, commensurate with the seriousness of the offense, and shall take into consideration the employee’s personnel file. Progressive discipline will be used; however, this does not preclude the City from taking disciplinary action, up to and including termination, for an incident for which there is no prior documentation , provided the disciplinary action is warranted and based on just cause.
Disciplinary actions should be documented in the employee’s official personnel file.
Performance deficiencies documented in the employee’s performance evaluation as “unsatisfactory” may be grounds for disciplinary action if the employee fails to correct those performance deficiencies within the time period designated by his/her supervisor.
To the extent possible, performance deficiencies or other causes for discipline will be documented in the employee’s personnel file.
Upon receipt of written authorization from the employee, the City will provide the Union with all written notices of discipline given to employees represented by the Union. The written notice of discipline will also inform the employee that he/she has the right to consult with the Union regarding the disciplinary action being taken.
Agreement No. A-10041
D. Administrative Leave
The Department Director may, in consultation with the Human Resources Director , verbally or in writing, temporarily assign an employee to administrative leave with pay. In the event of a verbal notice, the Department Director, in consultation with the Human Resources Director, will confirm the action by giving the employee written notice. The employee will be advised of all restrictions to which he/she is subject during the period of administrative leave. If and when the employee returns to duty, the City will provide the employee with written notice of the date he/she should return to duty, a copy of which will be retained in the employee’s permanent personnel file.
This action may be taken at any time and for such length of time as the appointing authority deems necessary or appropriate under the circumstances. The appointing authority may place an employee on administrative leave for any legitimate reason, as determined by the Department Director, in consultation with the Human Resources Director. Such reasons include, but are not limited to: (1) protecting the safety or health of an employee or of employees; (2) preventing disruption of or damage to City programs or operations; (3) investigating alleged misconduct, including alleged harassment, by an employee; (4) investigating an employee’s job performance; and (5) protecting the best interests of the City. Administrative leave is not subject to appeal.
E. Disciplinary Procedures
The following procedures shall be taken prior to the dismissal, suspension, involuntary demotion, or reduction in pay of any employee for disciplinary reasons.
1. Written Notice of Intent to Discipline (“Skelly Notice”) When the Department Director, in consultation with the Human Resources D irector, determines that an employee has committed an act or omission that justifies discipline, the Department Director or his/her designee shall provide the employee with written notice of the proposed disciplinary action. Such notice shall include:
• A statement which clearly defines the intent to take action, the proposed action to be taken, and the proposed effective beginning and ending time of the intended action.
• A statement of the specific grounds and particular facts upon which the proposed disciplinary action will be taken.
• A copy of all written materials, reports, or documents upon which the intended action is based.
• A statement that the employee will be afforded the right to respond to the Notice of Intent, either verbally, in writing, or both , within three business days upon receipt of the intended disciplinary action, to the designated Skelly Officer.
Agreement No. A-10041
• If personally delivered, the employee’s signature on the Notice of Intent will acknowledge receipt of said notice by the employee. If the employee refuses to sign, it will be noted as such on the Notice of Intent. The signature on the Notice of Intent will acknowledge that the employee received the Notice of Intent.
2. Employee Response/Pre-Disciplinary (“Skelly”) Conference Within three business days after the employee has been served with the Notice of Proposed Discipline, the employee will have the right to respond, verbally or in writing, at the employee’s option, to request a Skelly Hearing. If, within the three business days response period, the employee does not provide a written or verbal response, the proposed action of the City will be considered conclusive and will take effect as set forth in the Notice of Proposed Discipline . Prior to the expiration of the three business days, the response date may be adjusted by mutual agreement, but unreasonable delay will not be tolerated.
The employee has the right to have a representative of his or her own choosing at the Conference.
The employee’s response will be fully considered before the City issues any final disciplinary action notice.
Should the Skelly Officer determine that the employee’s response warrants further investigation, the Skelly Officer may delay the implementation or modification of the proposed disciplinary action until such time as the further investigation is completed. In the event the investigation produces facts warranting more severe disciplinary action than originally proposed, the Skelly Officer will re- implement the Written Notice of Intent to Discipline procedures above.
3. Written Notice of Final Disciplinary Action
The Skelly Officer has the authority, after considering the employee’s response and any additional investigation, to modify, revoke, or impose the proposed disciplinary action. a. If the Skelly Officer decides to modify the proposed action, the Human Resources Director will notify the employee by issuing a revised Notice of Intent (for more severe disciplinary action than originally proposed) or a Notice of Imposition (for less severe disciplinary action than originally proposed). The Notice of Intent and Notice of Imposition will also include the effective date of any disciplinary action issued. The decision of the Skelly Officer is final and shall be imposed, unless the City a ppeals the decision to binding arbitration .
Should the City initiate an appeal, t he Skelly Officer’s decision will be stayed, pending the final resolution of the arbitration process. b. If the Skelly Officer decides to revoke the disciplinary action, the Human Resources Director will advise the employee in writing, and the Notice of Imposition will be discarded, and no record will be made in the employee’s Agreement No. A-10041
personnel file. The decision of the Skelly Officer is final and shall be imposed , unless the City appeals the decision to binding arbitration. Should the City initiate an appeal, the Skelly Officer’s decision will be stayed, pending the final resolution of the arbitration process.
c. If the Skelly Officer decides to implement the discipline as originally proposed in the Notice of Intent, the Human Resources Director will notify the employee in writing by providing him/her with a Notice of Imposition. The Notice of Imposition will also include the effective date of any disciplinary action issued.
The decision of the Skelly Officer is final and shall be imposed.
The employee will be advised in writing of any appeal rights and/or City-initiated appeal, and the matter will be submitted to binding arbitration, if applicable.
The Notice of Imposition or other final decision of the Skelly Officer will be delivered to the affected employee personally or sent to the employee by either overnight mail and/or certified or registered mail, return receipt requested, at the employee’s last known address. If personally delivered, the employee’s signature on the Notice of Imposition or other final decision will acknowledge receipt of the notice. If the employee refuses to sign, it will be noted as such on the Notice of Imposition or other final decision. The signature documentation on the Notice of Imposition or other final decision will acknowledge that the employee received the Notice of Imposition or other final decision.
4. Appeal Procedures – Major Discipline
There are two appeal procedures for major disciplinary appeals – one for appeals filed by the Union and one for appeals filed by the employee. Regardless of which appeal procedure is selected, the employee and/or the Union have ten (10) calendar days from receipt of the Notice of Imposition to file an appeal. The ten (10) calendar days run concurrently. An employee will be deemed to have waived his/her right to an appeal, and the imposed discipline shall be considered conclusive if the employee or the Union does not file a request for appeal within the required ten (10) calendar day period, unless good cause for the failure can be shown.
a. Major Discipline Appeal Procedures – Appeal Filed by Union Any full-time employee in the classified service shall have the right to appeal any “major discipline” in accordance with these procedures. For purposes of this section, “major discipline” includes dismissal, suspension of three (3) days or more, reductio n in pay, or involuntary demotion. The appeal process shall not be applicable to probationary employees. The appeal process shall not be applicable to any action not defined as “major discipline”.
The Union may elect to appeal any major discipline on behalf of any represented employee at its own discretion. If the Union elects to appeal on behalf of an employee, the matter will be submitted to binding arbitration. After the Union files a timely appeal on behalf of the employee, an arbitration appeal hearing shall be established as follows:
Agreement No. A-10041
i. Within ten (10) calendar days after the receipt of the Notice of Imposition, the Union shall file a written request for binding arbitration through the Human Resources Division to the City Manager or designee.
The City and Union will equally share (i.e., 50/50) the arbitration-related expenses, including court reporting and/or transcription services. Each party will be responsible for their own attorney fees, expert witness(es), and staff time.
ii. The City shall request a list of five (5) arbitrators registered with the American Arbitration Association, California State Conciliation Service, or some other agreed-upon source within ten (10) calendar days of the employee’s request. The employee may delete/strike two (2) names from the list. The City will then select the arbitrator from the remaining names on the list.
iii. The selected arbitrator shall serve as the hearing officer. iv. The parties will meet and confer with the arbitrator to establish necessary procedural matters, which could include, but are not limited to, proper evidence and witnesses, pre- and post-hearing briefing, items within the scope of appeal, and scheduling.
v. All time limits specified in the procedure may be waived by mutual written agreement.
vi. At the conclusion of the hearing, the arbitrator will submit his/her findings to the City, Union, and the employee. The opinion shall set forth findings of fact and conclusions. The decision of the Arbitrator will become final and binding on the parties unless the City, the Union , or the employee elects to pursue judicial review under CCP §1094.5. All back pay awards related to suspension, involuntary demotions , and discharges shall include interest as set by Civil Code §§ 3287 et. seq.
b. Major Discipline Appeal Procedures – Appeal Filed by Employee If the Union does not elect to appeal and does not file a timely written binding arbitration request on behalf of the employee, the employee may still individually request an appeal hearing pursuant to Section 10 – Post Disciplinary Appeal Procedures of the City’s Human Resources Rules & Regulations. Binding arbitration shall not be available to individual employees who appeal discipline without Union representation.
An employee wishing to appeal any disciplinary action under the City’s Human Resources Rules & Regulations shall have ten (10) calendar days after receipt of the Notice of Imposition to submit a written and signed request for an appeal hearing. The employee’s appeal request must be addressed to the City Manager and submitted to the Human Resources Division. The Human Resources Department shall date-stamp the employee’s appeal to verify its timeliness.
Agreement No. A-10041
5. Appeal Procedures – Minor Discipline
Any full-time employee in the classified service shall have the right to appeal any “minor discipline” in accordance with these procedures. For purposes of this section, “minor discipline” includes a suspension of less than three days. The appeal process shall not apply to probationary employees.
An employee wishing to appeal minor discipline may, within ten (10) calendar days from receiving notice of the Notice of Imposition, request and be granted an interview with the City Manager or his/her designee in order to discuss the appeal.
The City Manager or designee will respond or schedule a meeting within fifteen (15) calendar days. The City Manager or designee shall render his/her judgment as soon after the conclusion of the hearing as possible and in no event later than thirty (30) cal endar days after conducting the hearing. His/her decision shall set forth which charges, if any, are sustained and the reasons therefore. The opinion shall set forth findings of fact and conclusions. The City Manager’s decision shall be final and binding.
The time limits for the appeal of minor discipline shall be strictly construed, but may be extended by mutual agreement evidenced in writing and signed by a duly authorized representative of the City and the employee. Failure of the appealing party to comply with any of the time limits set forth herein shall constitute a waiver and shall bar further appeal of the discipline. The employee may r equest assistance from a Union representative in appealing discipline at any level of review, or may represent him/herself.
Section V.6 Notification of New Hires and Union Meeting with New Employees It is hereby agreed that the Human Resources Department shall provide the Teamsters designee with the name of each permanent employee whose job title entitles him/her to Teamsters representation as soon as is practicable after hire or transfer.
One steward shall be provided up to 30 minutes per month to meet with any new employees hired into represented positions. The new employee(s) will also be permitted to attend this meeting without any loss of compensation.
Section V.7 Use of City Facilities
Except as specifically identified in Section 5.03 Union Business, all Union business will be conducted by employees and Union representatives outside of established work hours.
Nothing herein shall be construed to prevent a Union representative or an employee from contacting the Human Resources Director or other management representatives regarding personnel-related matters during work hours. The authorized Union Business Agent shall be given access to work locations during working hours , provided that prior to visiting any work location, the Union representative shall: Obtain authorization for the visit from the Human Resources Director or designee. In the event the requested time and/or location of such visit by the Union Business Agent is denied because it would Agreement No. A-10041
interfere with the operations of the department, the Human Resources Director or designee shall consult with the Union Business Agent regarding availability and set an alternative time and/or location for such visit within seventy-two (72) hours of the request.
The Union may schedule meetings in City facilities at times when those facilities are not in use by submitting a written request to the Human Resources Director or designee, which shall include the date, time, and number of people expected. Approval will be granted in the same manner as for other organizations.
The Union shall maintain proper order during any meeting held at a City facility and ensure that the space is left in a clean and orderly condition. The City reserves the right to revoke permission to use City facilities for meetings if the Union fails to maintain order during a meeting or if facilities are not left in a clean and orderly condition.
Section V.8 Bulletin Boards
The Union shall have access to City bulletin boards located in the Maintenance Yard for the purpose of posting the following types of notices (these are examples only and not intended to be a complete list):
(1) Notice of recreational and social affairs sponsored by the Union; (2) Notice of Union meetings;
(3) Notice of Union elections;
(4) Reports from Union committees;
(5) Rulings on Union policies; and
(6) Union newsletters.
All posted material must be legibly signed or initialed and dated by the Union President or designated representative. The Union will not post information that is defamatory, derogatory, or obscene, subject to the immediate removal of the right to post for a period not to exceed ninety (90) days. In the event that unauthorized material is posted, it shall be promptly removed by the Union or its representative upon notification by the City. The City reserves the right to remove material that contains defamatory statements before providing notification to the Union; if such action is taken , the City shall notify the Union as soon as possible.
Section V.9 Use of E-Mail, Cell Phones, and Computers
The Union recognizes that HR Rules and Regulations Section 19 – Workplace Searches and Inspections and Administrative Policy #83 Technology Use Policy regulate the use of, and that the City has the right to access and inspect City computers, including but not limited to viewing any messages sent or received through the City’s e-mail system or any temporary or permanent files stored on the City’s electronic systems and/or equipment.
The Union is reminded that communications sent via the City’s e- mail system or documents maintained on any City -provided electronic storage or devices are not confidential and can be viewed by the City. In addition, they are subject to Public Records Act requests, and there is no guarantee of privacy.
Agreement No. A-10041
The City and the Union agree that the Union may be permitted to use City e- mail for the purposes described in this section. Notices which may be sent through the City’s e- mail system are limited to those types of notices which may be posted on bulletin boards, as described above. No notice or announcement that contains defamatory statements about the City, including any City Department, any City official, or any City employee(s) shall be sent through the City’s e-mail system. The City reserves the right to refuse to allow notices to be sent through the City’s e- mail system that interfere with the Department’s operational needs, workflow, or mission.
Any violation of this section shall entitle the City to immediately cancel the provisions of this section and revoke the Union’s privilege to use the City’s e- mail system pursuant to this section. It is expected that once the Union is aware of any such violations, it would be afforded the opportunity to rectify the situation.
Section V.10 Use of Vehicle Telematics
The Union recognizes that Administrative Policy #85, Telematics Policy, regulates the use of, and that the City has the right to equip vehicles with active or passive telematic systems, including, but not limited to, installing forward- facing-only cameras in the City vehicle fleet to enhance safe, sustainable, and efficient operations. Telematics shall be used to determine vehicle speeds, location, routes, usage, idling frequency, and onboard diagnostic information. Telematics and its data shall also be used for the administration and management of City vehicles, including their safe and efficient operation, and to assist in assessing and responding to complaints or claims against the City.
The City’s intent in using telematics data is to improve safety and efficiency. Unless the City has a reasonable belief that a City vehicle operator may be engaging in unsafe vehicle operation, the specific operator’s vehicle telematics will not be regularly monitored.
Section V.11 Voluntary Commercial Driver’s License Program This section does not apply to employees whose position requires a Commercial Driver’s License (CDL). Upon the completion of the employee’s full-time probationary period, the City may, at its discretion, sponsor a limited number of employees for the attainment and maintenance of a California Commercial Driver’s License (CDL), including payment for required vehicle training, Department of Motor Vehicles (DMV) licensing fees, and required medical certifications and renewals.
Participation in the CDL Program is voluntary. However, employees who accept City-sponsored CDL training, DMV testing/licensing, and CDL medical examinations agree to remain employed by the City for a minimum of twenty-four (24) months from the date of initial licensure or program completion, whichever is later. During this 24- month period, the employee may be assigned CDL -related duties as needed, regardless of job description. Employees participating in the program will be required to sign a Voluntary Commercial Driver’s License Program Agreement.
Agreement No. A-10041
Upon execution of the voluntary CDL program agreement and issuance of the CDL certification/license, employees are eligible to request a stipend (Refer to Section II.04 – Certification and License Stipend). If a new employee already has a CDL at the time of hire, they will be eligible to request a stipend and will not be subject to the 24- month period. Failure to obtain or hold the CDL certification/license for 24 months would result in a prorated repayment due to breach of their CDL program agreement.
In the event an employee voluntarily separates from City service or surrenders their CDL prior to completion of any applicable service commitment period, the employee shall reimburse the City for the costs of training, DMV testing/ licensing, and medical examinations on a prorated basis. The repayment obligation shall be reduced proportionally based on the length of service completed within the applicable commitment period.
Repayment shall not be required in cases of layoff, City -initiated reassignment, documented medical inability to perform CDL- required duties, or other circumstances beyond the employee’s control as determined by the City.
All CDL employees shall comply with all applicable federal, state, and City Administrative Instruction Policies No. 97 – Vehicle Use, No. 71 – Accident, and No. 88 – Drug & Alcohol Prohibition, regarding driver eligibility and reporting obligations.
Employees must notify the City of any citation, accident, license restriction, suspension, revocation, or other action affecting their driving privileges within 48 hours of occurrence or notification, consistent with City Administrative Policy No. 97 – Vehicle Use.
Failure to comply with reporting requirements may result in disciplinary action, up to and including termination, and may affect eligibility to participate in the CDL voluntary program.
This provision is intended to reinforce existing policy requirements and does not limit the City’s authority to establish, modify, and enforce reasonable rules and regulations related to driver safety, licensing, and operational needs.
Section V.12 Joint Labor Management Committee
The Union and the City agree to establish the following Joint Labor -Management Committees (“JLMC”). By mutual agreement, the parties may merge these specified JLMCs. The parties may establish ground rules specific to each JLMC, as necessary.
A. Maintenance Organization: Either party may request a JLMC to discuss a re- organization and/or re-alignment of the Public Works Maintenance Division.
B. Callback Procedures: Either party may request a JLMC to discuss the establishment of an “Extreme Weather Conditions Task Force.” Agreement No. A-10041
C. Workweek Definition: The City may request a JLMC to revise the definition of “workweek” set forth in Section 1.11 in order to more accurately document the workweek(s) to which employees are assigned.
D. Human Resources Rules & Regulations and Related Policies: Either party may request a JLMC to discuss proposed changes within the scope of representation to the City’s Human Resources Rules & Regulations and/or policies related to the Human Resources Rules & Regulations.
E. Maintenance Policy Manual : Either party may request a JLMC to discuss proposed changes within the scope of representation to the City’s Maintenance Policy Manual.
F. Training Issues and Requirements: Either party may request a JLMC to discuss matters within the scope of representation related to employee training.
G. Use of Cellular Phones: Either party may request a JLMC to discuss matters within the scope of representation related to employee use of cellular phones, including, but not limited to, use of personal cellular phones to conduct City business.
H. Health Insurance: Either party may request a JLMC to discuss matters within the scope of representation related to health insurance, which can include, but is not limited to, the consideration of “Teamsters Medical”, the establishment of a “cafeteria plan”, and/or the Cit y and employee contributions to health insurance plans.
I. Retiree Medical: Either party may request a JLMC to discuss the possibility of establishing a Health Savings Account.
J. Lateral Transfers: Either party may request a JLMC to discuss matters within the scope of representation related to lateral transfers between bargaining unit positions upon passing probation within the Public Works Maintenance Division Sections (Streets, CPP, Facilities, Fleet, Landscape, Parks, Traffic Signals, and Utility).
K. Longevity Service: When the City reconven es the Performance Review Committee, the union may request a JLMC to discuss the finalization of the compensation strategy.
L. Auto Allowance : Either party may request a JLMC to discuss the operational expectations that Superintendents may be required to report directly to designated urgent work locations using their personal vehicles when called in for after -hours emergency response activities.
Standing JLMC: The parties agree to establish a standing JLMC to discuss issues of mutual concern and to encourage an open dialogue between employees and Agreement No. A-10041
management. This standing JLMC would meet at least quarterly upon either party’s request. The parties acknowledge that the issues of mutual concern to be included in this standing JLMC may be outside the scope of representation. The agreement of the City to discuss an issue outside the scope of representation should in no way be construed or considered to be a waiver of any management rights. When a party wishes to convene the standing JLMC, it should request it in writing and identify the topics it wishes to discuss. The responding party may also request that additional topics be included. A mutually agreed time and location will be set. It is the intent of the parties that this standing JLMC be limited to City staff only. However, either party may request that a non-employee be brought in if the non-employee is necessary to discuss an item. The other party must be advised in advance of the intent to bring a non- employee and must agree to the attendance of the non-employee.
SIGNATURES FOLLOW ON NEXT PAGE
Agreement No. A-10041
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of Understanding to be executed this ____day of______________ 2026.
CITY OF PALMDALE
Dated: ____________________
__________________________
Salvador Mendez, City Manager
__________________________
Sara Gallagher, Asst. City Manager
__________________________
Yvette Barrios, Human Resources
Director
__________________________
Eric Ohlsen, Mayor
__________________________
Date
Attest:
_________________________
Rochelle Scott
City Clerk
APPROVED AS TO FORM:
________________________
Alexandra Severino, City Attorney
CALIFORNIA TEAMSTERS LOCAL 986
Dated: ___________________
_________________________
Michael Grijalva, Teamsters Local 986
Union Representative, Chief Negotiator
_________________________
Adam Dyer, Steward
_________________________
Paul Wood, Steward
Agreement No. A-10041
EXHIBIT A
TEAMSTERS LOCAL 986
SUPERVISORY AND CONFIDENTIAL EMPLOYEE GROUP
LIST OF REPRESENTED CLASSIFICATION & PAY PLANS
POSITIONS FY 2026-27
As of June 29, 2026
Resolution CC: 2026-055
September 01, 2026
MONTHLY
FULL-TIME TITLE RANGE # RANGE
Administrative Assistant* 27 $5577.87 - $7118.80
Administrative Assistant II* 28 $5855.20 - $7477.60
Administrative Assistant, Sr* 29 $6149.87 - $7846.80
Analyst* 34 $7846.80 - $10018.67
Analyst II* 36 $8654.53 - $11046.53
Analyst, Sr* 38 $9542.00 - $12176.67
Superintendent 38 $9542.00 - $12176.67
LIST OF REPRESENTED PAY PLANS
Salary Schedule Effective: 06/29/2026
Revision Date: N/A
City of Palmdale
Hourly Wage Range/Step Schedule - General Positions
Range Step A Step B Step C Step D Step E Step F
27 32.18 33.78 35.48 37.25 39.11 41.07
28 33.78 35.48 37.25 39.11 41.07 43.14
29 35.48 37.25 39.11 41.07 43.14 45.27
34 45.27 47.55 49.93 52.42 55.05 57.80
36 49.93 52.42 55.05 57.80 60.68 63.73
38 55.05 57.80 60.68 63.73 66.85 70.25
Agreement No. A-10041
EXHIBIT A (Continued)
TEAMSTERS LOCAL 986
SUPERVISORY AND CONFIDENTIAL EMPLOYEE GROUP
LIST OF REPRESENTED PAY PLANS
Salary Schedule Effective: 06/29/2026
Revision Date: N/A
City of Palmdale
Monthly Wage Range/Step Schedule - General Positions
Range Step A Step B Step C Step D Step E Step F 27 5,577.87 5,855.20 6,149.87
6,456.67
6,779.07
7,118.80
28 5,855.20 6,149.87 6,456.67
6,779.07
7,118.80
7,477.60
29 6,149.87 6,456.67 6,779.07
7,118.80
7,477.60
7,846.80
34 7,846.80 8,242.00 8,654.53
9,086.13
9,542.00
10,018.67
36 8,654.53 9,086.13 9,542.00
10,018.67
10,517.87
11,046.53
38 9,542.00 10,018.67 10,517.87
11,046.53
11,587.33
12,176.67
Salary Schedule Effective: 06/29/2026
Revision Date: N/A
City of Palmdale
Yearly Wage Range/Step Schedule - General Positions
Range Step A Step B Step C Step D Step E Step F 27 66,934.40 70,262.40 73,798.40
77,480.00
81,348.80
85,425.60
28 70,262.40 73,798.40 77,480.00
81,348.80
85,425.60
89,731.20
29 73,798.40 77,480.00 81,348.80
85,425.60
89,731.20
94,161.60
34 94,161.60 98,904.00 103,854.40
109,033.60
114,504.00
120,224.00
36 103,854.40 109,033.60 114,504.00
120,224.00
126,214.40
132,558.40
38 114,504.00 120,224.00 126,214.40
132,558.40
139,048.00
146,120.00
Agreement No. A-10041
EXHIBIT B
TEAMSTERS LOCAL 986
SUPERVISORY AND CONFIDENTIAL EMPLOYEE GROUP
LIST OF LICENSES AND CERTIFICATIONS
License/Certificate
Required / Preferred /
Certification
MAINTENANCE - COMMUNITY PRESERVATION
Commercial Drivers License Class A, Class B Required
Hazwoper Certification Required
ISA Certified Arborist Certification
ISA Tree Risk Assessment Qualification/TRAQ Certification IMSA Temporary Work Zone Temporary Traffic Control Technician Required DPR QAL/QAC Certification
OSHA 30 Preferred*
MAINTENANCE - FACILITIES
OSHA 30 Required
Certified Facilities Manager (CFM) Certification (IFMA) Preferred* National Locksmith Institute Locksmith Certification Certification EPA Section 608 HVAC Certification Certification
Hazwoper Certification Preferred*
MAINTENANCE - FLEET
Commercial Drivers License Class A, Class B Required
ASE Certification Certification
NFPA70E National Fire Prevention Agency Certification
AQMD/State Smoke/Smog check Certification
Certified Automotive Fleet Manager Certification (NAFA) Preferred* OSHA 30 Preferred*
Hazwoper Certification Preferred*
MAINTENANCE - LANDSCAPE
ISA Certified Arborist Required
ISA Certified Utilities Specialist Certification
ISA Certified Urban Forest Professional Certification
ISA Tree Risk Assessment Qualification/TRAQ Certification Certified Landscape Irrigation Auditor Required
Turfgrass Management Certificate Certification
Backflow Prevention Assembly Tester Certification
Certified Water Conservation Manager Certification
APWA Certified Stormwater Manager (2027) Certification
Agreement No. A-10041
License/Certificate
Required / Preferred /
Certification
MAINTENANCE – LANDSCAPE (Continued)
IMSA Temporary Work Zone Temporary Traffic Control Technician Required DPR QAL/QAC Certification
Comercial Drivers License Class A, Class B Certification OSHA 30 Preferred*
Hazwoper Certification Preferred*
MAINTENANCE - PARKS
ISA Certified Arborist Required
ISA Certified Utilities Specialist Certification
ISA Certified Urban Forest Professional Preferred*
ISA Tree Risk Assessment Qualification/TRAQ Certification Certified Landscape Irrigation Auditor Required
Turfgrass Management Certificate Certification
Backflow Prevention Assembly Tester Certification
Certified Playground Safety Inspector Certification
Certified Water Conservation Manager Certification
IMSA Temporary Work Zone Temporary Traffic Control Technician Certification DPR QAL/QAC Certification
OSHA 30 Preferred*
Hazwoper Certification Preferred*
MAINTENANCE - UTILITIES
Comercial Drivers License Class A, Class B Required
California Water Environment Association Certificate, Collection System Maintenance Grade I Required
California Water Environment Association Certificate, Collection System Maintenance Grade 2 Certification
California Water Environment Association Certificate, Collection System Maintenance Grade 3 Certification
California Water Environment Association Certificate, Collection System Maintenance Grade 4 Preferred*
National Association of Sewer Service Companies - Pipeline Assessment Certification Program Certification
National Association of Sewer Service Companies - Manhole Assessment Certification Program Certification
APWA Certified Stormwater Manager (2027) Certification
DPR QAL/QAC Certification
IMSA Temporary Work Zone Temporary Traffic Control Technician Required OSHA 30 Preferred*
Hazwoper Certification Preferred*
Agreement No. A-10041
MAINTENANCE - SIGNALS
Commercial Drivers License Class A, Class B Required
IMSA Temporary Work Zone Temporary Traffic Control Technician Required IMSA Traffic Signal Technician Certification
IMSA Traffic Signal Inspector Preferred*
IMSA Street Light Technician Certification
IMSA/FOA Fiber Optic Technician Certification
IMSA/FOA Fiber Inspector Certification
IMSA Transportation Center Systems Specialist Certification IMSA Traffic Control Markings Certificate Certification OSHA 30 Preferred*
Hazwoper Certification Preferred*
MAINTENANCE - STREETS
Commercial Drivers License Class A, Class B Required
ISA Certified Arborist Certification
ISA Certified Utilities Specialist Certification
IMSA Temporary Work Zone Temporary Traffic Control Technician Required DPR QAL/QAC Certification
IMSA Traffic Control Markings I Certification
IMSA Traffic Control Markings II Certification
Hazwoper Certification Preferred*
OSHA 30 Preferred*
* Preferred - Not a job requirement; strongly encouraged to work towards obtaining this certification. Per Article II, Section 4.A.3, A license/certification that is only “preferred” for the employee’s position meets the eligibility requirements of this section.
City Council Staff Report
DATE: SEPTEMBER 1, 2026
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CITY ATTORNEY’S OFFICE
DISTRICT: ALL
SUBJECT: ADOPT ORDINANCE NO. 1671, AN ORDINANCE AMENDING PALMDALE MUNICIPAL CODE SECTION 3.08.240 ESTABLISHING
REPORTING REQUIREMENTS FOR THE E XERCISE OF
DELEGATED AUTHORITY TO CITY MANAGER
RECOMMENDATION
Staff recommend that the City Council:
1. Review and consider the proposed amendment to Palmdale Municipal Code Section 3.08.240; and,
2. Adopt Ordinance No. 1671, an ordinance of the City Council of the City of Palmdale, California, amending Palmdale Municipal Code Section 3.08.240, establishing reporting requirements for the exercise of delegated authority.
BACKGROUND
At its August 4, 2026, meeting, the City Council considered options for oversight of delegated authority granted to the City Manager and directed staff to prepare an item establishing Council oversight and reporting requirements to enhance transparency and accountability.
DISCUSSION:
The proposed ordinance adds a new reporting subsection to PMC 3.08.240 requiring the City Manager to provide quarterly reports summarizing actions taken under delegated authority, including contracts, purchase orders, entertainment agreements, settlements, releases, and other relevant transactions. The amendment also specifies the minimum content of such reports and requires retention and availability of supporting documentation.
Report to Mayor and City Council
Re: Ordinance Amending PMC Section 3.08.240
September 1, 2026
In addition to establishing a regular reporting schedule, the ordinance provides a clear framework for how delegated authority is monitored and communicated to the City Council. This structure ensures that administrative actions taken under existing approval thresholds remain visible to the Council without disrupting operational efficiency. The reporting requirement also supports internal audit functions, reinforces compliance with procurement procedures, and provides a consistent mechanism for documenting a nd reviewing transactions executed under delegated authority.
FISCAL IMPACT
There is no fiscal impact associated with adoption of this ordinance.
STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.
C. Involve and expand engagement to enhance public oversight and transparency.
Prepared by: Alexandra Severino, City Attorney
Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney
ATTACHMENTS
Ord. No. 1671
CITY OF PALMDALE, A CHARTER CITY
COUNTY OF LOS ANGELES, CALIFORNIA
ORDINANCE NO. 1671
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALMDALE, AMENDING PALMDALE MUNICIPAL CODE SECTION 3.08.240 TO
ESTABLISH REPORTING REQUIREMENTS FOR THE EXERCISE OF
DELEGATED AUTHORITY TO THE CITY MANAGER
A. RECITALS
WHEREAS, the City of Palmdale maintains procurement procedures and approval authorities intended to ensure transparency, accountability, and efficient administration of City contracts, purchase orders, amendments, and change orders; and
WHEREAS, Palmdale Municipal Code Section 3.08.240 establishes the approval authority of the City Manager and City Council for purchase orders, contracts, contract amendments, and change orders; and
WHEREAS, the City Council desires to clarify and strengthen reporting requirements related to the exercise of delegated authority by the City Manager and designated department representatives; and
WHEREAS, establishing a structured reporting process will enhance fiscal oversight, ensure compliance with procurement procedures, and provide the City Council with timely information regarding significant administrative actions; and
WHEREAS, the C ity Council further finds that requiring periodic reporting of contracts, purchase orders, entertainment agreements, settlements, releases, and other transactions executed under delegated authority promotes transparency and supports effective governance while preserving the City Manager's responsibility for the day-to-day administration of City government; and
WHEREAS, the City Council intends that reporting obligations shall not be construed as requiring prior Council approval for matters lawfully within the City Manager’s delegated authority; and
B. ORDINANCE
THE CITY COUNCIL OF THE CITY OF PALMDALE DOES ORDAIN AS FOLLOWS:
SECTION 1 . Incorporation of Recitals. The above recitals are true and correct and are incorporated herein by this reference as material findings in support of this Ordinance.
SECTION 2. Section 3.08.240 of the Palmdale Municipal Code is hereby amended to read as follows:
Ordinance No. 1671
3.08.240 Approval of purchase orders, contracts, contract amendments and change orders.
(A) The approval authority for all purchase orders, contracts, contract amendments, and change orders shall be set forth as follows:
(1) The City Manager shall have the authority to review, approve, and execute, on behalf of the City, all purchase orders or contracts for the purchase or acceptance of goods, materials, supplies, and services in an amount not exceeding $125,000 per purchase order or contract, so long as the proper procurement procedures set forth in this Chapter have been followed.
2) All purchase orders or contracts in excess of $125,000 or change orders that cause the total contract or purchase order to exceed $125,000 shall be submitted to the City Council for approval.
(3) The City Manager shall have the authority and discretion, up to the amount authorized under Subsection (A)(1) of this Section, to delegate the authority to review, approve, and execute contracts, purchase orders, contract amendments, and change orders of goods, materials, supplies, and services to specific department representatives based on the needs of the organization.
The department representative exercising such authority given above shall ensure that the total of all contracts, purchase orders, contract amendments, and change orders does not exceed their delegated authority on a sin gle contract or purchase order per fiscal year period, so long as the proper procurement procedures set forth in this Chapter have been followed.
(B) For contracts under $125,000, the City Manager shall have the authority to approve in writing any change order directing an addition, deletion, or revision to such purchase orders or contracts; however, in no event shall the sum total of the purchase order or contract, including all such change orders, exceed $125,000 per purchase order or contract. Any change order in which a contract or purchase order will exceed $125,000 will require City Council approval.
(C) After the effective date of any contract approved by the City Council for the purchase of services, equipment or supplies, the retention of professio nal services, or work on a public project, the City Manager shall have authority to approve in writing any amendment or change order directing an addition, deletion or revision in such contract, including, without limitation, plans, specifications, and the nature or quantity of services, equipment, supplies or work, so long as the cumulative dollar value of all such change orders relating to any one contract shall not exceed 15 percent of the original contract price unless City Council has authorized a different change order amount for a specific contract. (D) Any change order exceeding the limitations set forth in Subsection ( C) of this Section shall be submitted to the City Council for approval in the form of a contract amendment or supplemental agreement. Such amendment or supplemental agreement shall set forth the amended contract price, which will constitute the new contract price for purposes of the authority for City Manager -approved change orders or amendments in accordance with Subsection (A) of this Section.
Ordinance No. 1671
(E) The City Manager shall provide reports and recommendations to the City Council regarding the exercise of delegated authority, as required by law or as directed by Council action, in accordance with the following:
1. Format of Reports. The City Manager may report to the City Council through written staff reports, memoranda, agenda items, financial or administrative reports, presentations at regular or special City Council meetings, or any other reporting format approved or accepted by the City Council.
2. Quarterly Reporting Requirement. At a minimum, the City Manager shall provide a quarterly report, in a format determined by the City Manager and consistent with Council direction, summarizing actions taken under delegated authority since the prior report and identifying any matters requiring Council consideration or action.
3. Scope of Reporting. Reports shall include, as appropriate, contracts, purchase orders, entertainment agreements, settlements, releases, and other transactions executed under delegated authority.
4. Required Content of Reports. Reports concerning the exercise of delegated authority shall identify, as applicable, the type of transaction, amount, purpose, funding source, and the specific delegated authority under which the action was taken
5. Supporting Documentation Required. The City Manager shall maintain supporting documentation for all reported transactions and shall make such documentation available to the City Council, City Attorney, City Auditor, or other authorized City officials as required by law or City policy.
6. Effect of Reporting. Reporting to the City Council shall not be construed as requiring prior Council approval of matters that fall within the City Manager’s lawfully delegated authority under this Chapter.
SECTION 3. California Environmental Quality Act. The City Council finds the approval of this Ordinance is exempt from the California Environmental Quality Act ("CEQA") because adoption of the ordinance is not a project pursuant to Guidelines §15378(b)(2) as it is a governmental organizational action with no potential for a physical environmental impact. Alternatively, the ordinance is exempt under Guidelines §15061(b)(3) because there is no possibility it will result in a significant effect on the environment.
SECTION 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid or ineffective by any court of compete nt jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sen tence, clause or phrase thereof irrespective of the fact that any one or more subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional, or invalid, or ineffective, provided the basic purposes of this Ordinance and t he benefits to the City and the public are not substantially impaired.
Ordinance No. 1671
SECTION 5. All legal pre -requisites and pre -conditions to the introduction, enactment and adoption of this Ordinance have occurred as required by law and policy.
SECTION 6. The City Clerk shall certify to the adoption of this ordinance and shall cause this ordinance to be published or posted as required by law.
PASSED, APPROVED and ADOPTED this_____ day of _____, 2026.
_________________________________
Approved as to form: Eric Ohlsen
Mayor
ATTEST:
___________________________ ________________________________ Alexandra M. Severino Rochelle Scott
City Attorney City Clerk
I, Rochelle Scott, City Clerk of the City of Palmdale, California, do hereby certify that the foregoing Ordinance was duly introduced, passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the ______ day of _____________, 20___ effective on the ____ day of ___________, 20___ by the following roll call vote:
AYES:
NOES:
ABSTAIN: ABSENT:
Date:
Rochelle Scott, City Clerk
City Council Staff Report
DATE: SEPTEMBER 1, 2026
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CITY ATTORNEY’S OFFICE
DISTRICT: ALL
SUBJECT: ADOPT CITY ATTORNEY OVERSIGHT POLICY
RECOMMENDATION
Staff recommend that the City Council:
1. Review and consider the proposed City Attorney Oversight Policy; and,
2. Adopt the proposed policy establishing a consistent framework for City Council oversight, communication, performance evaluation, accountability, and related administrative matters concerning the City Attorney.
BACKGROUND
At its August 4, 2026 meeting, the City Council discussed creating a City Attorney Oversight Policy and directed staff to develop a consistent process for overseeing the City Attorne y, including communication, performance evaluations, accountability, and related administrative matters.
The City Attorney is the City's chief legal advisor and provides legal services to the City Council, City Manager, City departments, boards, commissions, and other authorized City entities.
State law gives city councils authority over the appointment of city attorneys. Because Palmdale is a charter city, the City Charter, Municipal Code, state and federal law, and the City Attorney's employment agreement must all be considered when managing the position.
The proposed policy does not give the City Attorney any new legal authority . Instead, it explains how the City Council will carry out its existing oversight responsibilities and how the Council and City Attorney will work together regarding legal services, expectations, communication, and accountability.
Report to Mayor and City Council
Re: Adopt City Attorney Oversight Policy
September 1, 2026
DISCUSSION
The purpose o f the policy is to create a clear and consistent process for City Council oversight of the City Attorney.
The policy is intended to:
Clearly define the roles of the City Council and City Attorney. Provide for regular performance evaluations.
Set clear communication and reporting expectations.
Promote accountability, professionalism, and ethical legal services. Protect attorney-client privilege and confidential communications. Ensure legal advice remains independent, objective, and consistent with the law.
The policy also makes clear that it does not interfere with the City Attorney's professional responsibilities, attorney-client obligations, professional conduct rules, or attorney -client privilege.
The proposed policy addresses:
Appointment and Council Oversight
Role and Responsibilities of the City Attorney
Council-City Attorney Relationship
Communications with Individual Council Members
Attorney-Client Privilege and Confidentiality
Closed Sessions
Annual Performance Evaluation
Evaluation Process
Performance Concerns
Budget and Administration
Outside Council
Litigation Claims and Settlements
Contracts and Legal Documents
Ethics and Conflicts of Interest
Independence of Legal Advice
Public Transparency
Council Direction
Removal and Employment Actions
Periodic Policy Review
FISCAL IMPACT
$0; There is no fiscal impact associated with this item.
Report to Mayor and City Council
Re: Adopt City Attorney Oversight Policy
September 1, 2026
STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.
C. Involve and expand engagement to enhance public oversight and transparency.
Prepared by:
Alexandra Severino
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney
ATTACHMENTS
City Attorney Oversight Policy
City Attorney Oversight Policy
1 PURPOSE
The purpose of this policy is to establish a clear and consistent process for City Council oversight, evaluation, and accountability of the City Attorney.
The City Attorney serves as the chief legal advisor to the City and provides legal services to the City Council, City Manager, City departments, boards, commissions, and other City officials and entities as authorized by law.
This policy is intended to:
Establish clear roles between the City Council and City Attorney. Provide for regular performance evaluation.
Establish clear communication and reporting expectations. Promote accountability, professionalism, and ethical legal services. Protect attorney-client privilege and confidential legal communications. Ensure that legal advice remains independent, objective, and consistent with applicable law.
Nothing in this policy shall interfere with the City Attorney's professional duties, attorney- client obligations, applicable rules of professional conduct, or attorney-client privilege.
POLICY & PROCEDURES
1. City Attorney Appointment and Council Oversight
The City Attorney shall be appointed by and serve at the pleasure of the City Council, consistent with the Palmdale Municipal Code, City Charter, applicable law, and any employment agreement.
The City Council shall provide overall policy direction and oversight concerning the City Attorney's performance.
The City Attorney shall remain responsible for providing independent and professional legal advice to the City and its authorized officers and entities.
2. Role of the City Attorney
The City Attorney shall provide legal advice and representation concerning City business and shall perform the duties established by the Palmdale Munic ipal Code, City Charter, Council action, applicable law, and the City Attorney's employment agreement.
The City Attorney's responsibilities may include:
Advising the City Council.
City Attorney Oversight Policy
Advising the City Manager and City departments.
Preparing and reviewing ord inances, resolutions, contracts, and other legal documents.
Representing the City in litigation and administrative proceedings. Providing legal advice concerning proposed City actions. Advising concerning compliance with applicable federal, state, and local law. Advising concerning conflicts of interest, ethics, open -meeting requirements, public records, and other governmental legal matters.
Providing other legal services authorized by the City Council.
3. Council-City Attorney Relationship
The City Council and City Attorney shall maintain a professional relationship based upon mutual respect, confidentiality, independence, and clear communication.
The City Attorney shall advise the City Council concerning the legal consequences and risks associated with proposed City actions.
Legal advice shall be objective and based upon applicable law rather than political considerations.
Nothing in this policy requires the City Attorney to provide legal advice that the City Attorney believes would violate applicable law or professional obligations.
4. Communication with Councilmembers
Councilmembers may communicate directly with the City Attorney concerning City legal matters.
When a matter involves significant legal, financial, litigation, or policy implications, the City Attorney may recommend that the matter be considered by the full City Council.
Individual Councilmembers shall not use the City Attorney to circumvent Council procedures or obtain legal services for matters unrelated to official City business.
The City Attorney shall establish reasonable procedures for responding to individual Councilmember legal inquiries.
5. Legal Advice and Attorney-Client Privilege
Legal advice provided by the City Attorney may be protected by the attorney -client privilege or attorney work-product doctrine.
The City Attorney shall take reasonable steps to protect confidential legal communications.
City Attorney Oversight Policy
Councilmembers, City officers, and employees shall maintain the confidentiality of privileged and confidential communications as required by law.
Nothing in this policy requires the disclosure of privileged legal advice to the public or to individual Councilmembers when disclosure is legally prohibited or inconsistent with the attorney-client relationship.
6. Closed Session
The City Attorney shall advise the City Council regarding matters that may appropriately be considered in closed session.
The City Attorney shall ensure that closed -session matters are conducted in accordance with applicable law.
The City Attorney shall advise the Council regarding the legal requirements for closed- session discussions, including litigation, personnel, real property, labor negotiations, and other matters when authorized by law.
7. Annual Performance Evaluation
The City Council shall conduct a formal performance evaluation o f the City Attorney at least annually, unless otherwise provided by the City Attorney's employment agreement.
The evaluation shall consider:
Quality and effectiveness of legal services.
Responsiveness to the City Council.
Responsiveness to the City Manager and City departments. Legal research and analysis.
Litigation management.
Contract and ordinance review.
Compliance and risk management.
Communication.
Professionalism and ethics.
Management of the City Attorney's Office.
Overall performance.
The evaluation shall be conducted by the City Council as a whole.
8. Evaluation Process
The evaluation process should generally include:
1. Review of established goals and expectations.
City Attorney Oversight Policy
2. Review of the City Attorney's accomplishments and performance.
3. Input from individual Councilmembers.
4. Collective Council discussion.
5. A formal evaluation discussion with the City Attorney.
6. Identification of goals for the following year.
The Council may use an independent facilitator or consultant to assist with the evaluation.
The evaluation shall not be used to interfere with the City Attorney's independent professional judgment.
9. Performance Concerns
If the City Council identifies performance concerns, the Council should communicate those concerns directly to the City Attorney.
When appropria te, the Council may establish a performance improvement plan identifying:
The performance concern.
The applicable expectation.
Corrective action.
Performance objectives.
A reasonable timeframe for improvement.
The City Attorney shall be given an opportunity to respond.
Nothing in this section limits the Council's authority to take action when authorized by law, the employment agreement, or other applicable authority.
10. Budget and Administration
The City Attorney shall prepare or oversee preparation of the Cit y Attorney's Office budget and provide information necessary for the City Council to evaluate legal - service needs.
The City Attorney shall administer the approved budget in accordance with City policies and applicable law.
The City Council shall approve th e budget for the City Attorney's Office through the City's normal budget process.
11. Outside Counsel
City Attorney Oversight Policy
The City Attorney shall manage the City's use of outside legal counsel, subject to the City's procurement requirements, budget, Council direction, and applicable law.
The City Attorney may recommend the retention of specialized outside counsel when the matter requires expertise, creates a conflict, involves specialized litigation, or otherwise warrants outside representation.
The City Attorney shall keep the City Council appropriately informed regarding significant outside-counsel engagements, subject to attorney-client privilege and other confidentiality requirements.
12. Litigation and Claims
The City Attorney shall oversee litigation involving the City and shall advise the City Council concerning significant litigation risks, potential exposure, and recommended legal strategies.
The City Attorney shall coordinate with the City Manager, Risk Management, insurers, and outside counsel as appropriate.
Information concerning pending litigation shall be provided consistent with attorney - client privilege, attorney work product, applicable law, and the need to protect the City's legal position.
13. Settlements
The City Attorney shall advise the City Council and City Man ager concerning settlement of claims, disputes, and litigation.
Settlement authority shall be exercised in accordance with the Palmdale Municipal Code, City Council resolutions, applicable policies, and applicable law.
The City Attorney shall advise the ap propriate decision -maker regarding the legal risks, potential costs, and recommended resolution of significant claims and litigation.
14. Contracts and Legal Documents
The City Attorney shall provide legal review of City contracts, agreements, ordinances, resolutions, and other legal documents when required by law, City policy, or Council direction.
Legal review shall focus on:
Legal compliance.
Risk allocation.
Indemnification.
City Attorney Oversight Policy
Insurance.
Liability.
Contract terms and enforceability.
Applicable statutory requirements.
Legal approval shall not replace the administrative, financial, procurement, or policy approval required from the appropriate City official or body.
15. Ethics and Conflicts of Interest
The City Attorney shall advise City officials and employees concerning applicable ethics and conflict-of-interest requirements.
The City Attorney shall identify potential legal conflicts and advise the affected officials regarding appropriate procedures.
When the City Attorney's Office has a conflict that prevents it from providing independent advice, the City Attorney shall recommend appropriate alternative counsel or other lawful procedures.
16. Independence of Legal Advice
The City Attorney's legal advice shall be based upon applicable law and the City Attorney's professional judgment.
The City Council may disagree with legal advice and may direct the City Attorney to take a different lawful position when appropriate.
Nothing in this policy authorizes the City Council or an individual Councilmember to require the City Attorney to provide advice that would violate the law or applicable professional obligations.
17. Public Transparency
The City shall provide public information concerning the City Attorney's Office to the extent required by law.
Nothing in this policy requires disclosure of:
Attorney-client privileged communications.
Attorney work product.
Confidential litigation strategy.
Confidential settlement information.
Confidential personnel matters.
Other information protected from disclosure by law.
City Attorney Oversight Policy
18. Council Direction
The City Council shall provide direction to the City Attorney through formal Council action when Council action is required.
Individual Councilmembers may communicate with the City Attorney concerning official City business but shall not represent that an individual Councilmember's legal request constitutes direction from the City Council as a whole.
The City Attorney shall distinguish between a Councilmember's individual inquiry and formal Council direction.
19. Removal of City Attorney
The City Attorney serves at the pleasure of the City Council, subject to the Palmdale Municipal Code, City Charter, applicable law, and any employment agreement.
Any removal or other employment action shall comply with applicable notice, voting, contractual, and legal requirements.
20. Policy Review
The City Council shall periodically review this policy to ensure consistency with:
The Palmdale Municipal Code.
The City Charter.
Applicable state and federal law.
Rules of professional conduct.
The City Attorney's employment agreement.
City policies and procedures.
If this policy conflicts with applicable law, professional obligations, the City Charter, Municipal Code, or a controlling employment agreement, the controlling authority shall govern.
City Council Staff Report
DATE: SEPTEMBER 1, 2026
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM DIVISION
DISTRICT: 1
SUBJECT: APPROVE AGREEMENT WITH ICON WEST, INC., FOR
CONSTRUCTION SERVICES FOR THE CHIMBOLE-LIBRARY
RENOVATION PROJECT PHASE 1, PN 878, FOR A TOTAL NOT TO
EXCEED AMOUNT OF $30,668,864 FOR A TERM OF 360
WORKING DAYS FROM THE DATE OF THE NOTICE TO PROCEED
RECOMMENDATION
Staff recommend that the City Council:
1. Approve Agreement No. A-9769 with Icon West, Inc., for construction services for the Chimbole-Library Renovation Project Phase 1, PN 878 (Project), for a total not to exceed amount of $30,668,864, which includes a contract amount of $26,668,577, plus a 1 5% contingency amount of $ 4,000,287 for a term of 360 working days from the date of the Notice to Proceed;
2. Authorize the City Manager or his designee to execute Agreement No. A-9769 with Icon West, Inc., including minimal and/or non-substantial changes; and,
3. Authorize the City Manager or his designee to approve change orders for additional or changed scopes of work up to the 15% contingency amount approved by the Council.
BACKGROUND
The Chimbole Center is a two-story, 22,000-square-foot facility at 38350 Sierra Highway, Palmdale, CA 93550 . Following fire and water damage in December 2022, the facility requires extensive renovation and modernization.
The Project includes the construction of a new structural framing system and foundation for a two -level glass concourse with acoustic treatments. Additional exterior improvements include a new exterior panel system, a new roofing system, and a mechanical equipment screen. The Project also includes the complete replacement of the Report to Mayor and City Council
Re: Approve Agrmt No. 9769 with Icon West, Inc., for PN 878 September 1, 2026
Mechanical, Electrical, and Plumbing (MEP) systems, as well as the fire alarm and security systems.
Site improvements include parking lot reconfiguration, upgraded site lighting, and Americans with Disabilities Act (ADA) accessibility upgrades. In addition, a portion of the adjacent Library will undergo selective demolition to create a new main entrance that integrates seamlessly with the renovated Chimbole Center.
It is anticipated that the construction will take approximately three hundred sixty (360) working days from the date the City issues the Notice to Proceed.
DISCUSSION
The Request for Qualifications (RFQ) to pre-qualify general contractors was released on March 3, 2026 . In response, seven (7) general contractors submitted pre -qualification packages, of which six (6) were determined to be responsive and subsequently pre - qualified.
The construction bid package was advertised on the PlanetBids electronic bidding platform on June 15, 2026. Invitations to bid were issued to six (6) pre -qualified general contractors. The bid opening was held on August 6, 2026 , and four (4) pre -qualified general contractors submitted bids . One general contractor was unable to submit a proposal due t o several other projects they had scheduled for bidding . Another subcontractor attended the pre-bid walk but did not submit a proposal.
Following the bid evaluation, Icon West, Inc., was determined to be the lowest responsive and responsible bidder. The bid was reviewed for responsiveness and compliance with the bid requirements, and Icon West, Inc. , submitted the required 10% bid bond in accordance with the bidding documents.
Bidder Location Amount
1. Icon West, Inc. Los Angeles, CA $26,668,577.00
2. The Nazerian Group Encino, CA $28,383,123.00
3. 2H Construction Signal Hill, CA $29,549,000.00
4. New Creation Builders Bellflower, CA $33,381,355.82
Icon West, Inc., has successfully completed multiple renovation projects comparable in scope and complexity to the Chimbole -Library Renovation Project. Notable examples include the ISD Acquisitions & Improvements Project for the County of San Bernardino, the Building 300 Renovation for the North Orange County Community College District, Report to Mayor and City Council
Re: Approve Agrmt No. 9769 with Icon West, Inc., for PN 878 September 1, 2026
the Renaissance High School Renovation, and the Performing Arts Building for the Long Beach Unified School District.
FISCAL IMPACT
$30,668,864; Sufficient funds are budgeted and available in Fiscal Year 202 6-27. The project is funded using General Funds, Measure AV Funds, American Rescue Plan Act Funds, and Federal Earmark Funds.
STRATEGIC PLAN
Goal III: Invest in infrastructure to improve community livability.
C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.
Prepared by: Leonardo Torres, P.E.,
Director of Public Works
Certified as to availability of Funds: Janelle Samson, Deputy City Manager Approved by: Salvador Mendez, City Manager
Approved as to form: Alexandra Severino, City Attorney
ATTACHMENTS
Agrmt No. A-9769 with Icon West, Inc.
Bid Schedule
Location Map
AGREEMENT NO. A- 9769CONSTRUCTION CONTRACTBETWEEN THE CITY OF PALMDALE AND ICON-WEST, INC. THIS CONTRACT (“Contract”) is made and entered into by and between City of Palmdale, a public entity ("City"), and ICON-WEST, INC., a Contractor ("Contractor"). Contractor and City are collectively referred to herein as the “parties.” This Contract shall become effective on the date of the last signatory.1 Scope of WorkContractor shall complete the Project in accordance with this Contract. Contractor shall furnish all materials and perform all work required for the completion of the following Project:PN 878 Chimbole-Library Renovation Project-Phase 1. The project consists of extensive demolition and renovation of the existing Chimbole Building to modernize the facility and improve the adjoining site and amenities. Work includes, but is not limited to, site regrading; modification and upgrade of utilities as required by the contract documents; structural framing and foundation construction; roofing systems; installation of windows and doors; exterior cladding and finishes; interior finishes, insulation, and related building components; signage; toilet accessories and partitions; warming kitchen equipment; operable wall partitions; mechanical systems, including equipment, ductwork, and accessories; plumbing piping, equipment, fixtures, and accessories; electrical power distribution, lighting, and low-voltage systems; fire alarm system equipment, conduit, and accessories; installation of a new backup generator with CMU enclosure and gates; construction of a new CMU trash enclosure with gates; parking lot paving, striping, signage, and EV charging stations; site hardscape and landscaping improvements; irrigation systems; stormwater retention and drainage facilities; AV and security systems, all as detailed in the approved plans and specifications.NOTE: The Contractor's proposal, together with the Request for Proposals (RFP) documents and all associated exhibits, are hereby incorporated into this Agreement by reference and shall be binding upon the parties as part of the Contract Documents.2 Standard SpecificationsStandard Specifications for City projects are those contained in the 2021 Greenbook edition of the "Standard Specifications for Public Works Construction" (the "Greenbook"). Except as otherwise expressly provided herein, the Standard Specifications shall control the general provisions, construction materials, and construction methods for this Contract (except as amended by the Plans for the Project), the General Specifications for the Project, the Special Provisions for the Project, any technical specifications for the Project, and any other contract documents. 3 Compensation City shall pay Contractor the total, all-inclusive, NOT-TO-EXCEED amount of Twenty Six Million, Six Hundred Sixty-Eight Thousand, Five Hundred Seventy-Seven Dollars ($26668557) for the construction of the Project. This amount shall cover all expenses for labor, materials, and any and all other costs incurred by Contractor to satisfactorily construct the Project. Unless otherwise provided in the bid documents or agreed upon by the parties, Contractor shall submit detailed, monthly invoices for work actually performed. 4 Completion Date The construction of the Project shall commence upon Contractor being given a written notice to proceed, and shall be completed within 360 working days. 5 Payment and Performance Bonds; Guaranty Unless otherwise expressly provided in the bid documents, prior to commencing work, Contractor shall provide a payment bond and performance bond, each in an amount equal to 100% of the Contract price. The bond forms required to be executed are attached hereto and incorporated by reference herein. Pursuant to the bid documents for this Project, the Contractor is required to provide a written guaranty of Contractor’s work. In furtherance thereof, Contractor shall execute the written form of Guaranty attached hereto and incorporated by reference herein. 6 Licenses At all times during the term of this Contract, Contractor shall possess a valid and current Class A,B Contractor's License or Specialty Contractor License consisting of Class A,B license to perform the required work (“Work”). Contractor’s DIR registration number is 1000004434. Contractor hereby certifies that it holds the required license(s). 7 Subcontracting Subject to any self-performance requirements herein, Contractor may subcontract any portion of the work required by this Contract to other persons or firms, and Contractor submitted with its bid a list of those subcontractors who will perform work in an amount in excess of one-half of one percent (1%) of the Contractor’s total bid, in compliance with the Subletting and Subcontracting Fair Practices Act, California Public Contract Code § 4100, et seq. Only such listed subcontractors may perform on this Project. 8 Non-Assignability Neither this Contract nor any rights, title, interest, duties or obligations under this Contract may be assigned, transferred, conveyed or otherwise disposed of by Contractor without the prior written consent of City. 9 Administration This Contract will be administered by the Public Works Department of the City. The Director of Public Works or his or her designee shall be considered the Project Administrator and shall have the authority to act for the City under this Contract. 10 Indemnification To the maximum extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless the City, its Board of Director, the City's officers, employees, agents, volunteers, and representatives (“Indemnitees”) with respect to any and all claims, suits, actions, stop notices, liabilities and/or damages, including related expenses, attorney's fees and costs, based on, arising out of, or in any way related to the work undertaken by Contractor pursuant to this Contract, and in connection with the Project. 11 Insurance11.1 Without limiting Contractor's indemnification of City, as described in paragraph 10, and unless modified by City, Contractor shall obtain, provide and maintain, at its own expense, during the term of this Contract, a policy or policies of insurance, satisfactory to the City, from insurance carriers admitted to do business in the State of California and rated in A.M. Best’s Insurance Guide with a rating of A:VII or better, which contain the coverage described below.11.1.1 Commercial General Liability $5,000,000.00 limit on a per occurrence basis $10,000,000.00 general aggregate limit 11.1.2 Commercial Automobile Liability$2,000,000.00 combined single limit including owned, non-owned and hired automobile coverage 11.1.3 Workers’ Compensation and Employer’s LiabilityWorkers’ Compensation -- coverage as required by the State of California Employer’s Liability -- $1,000,000.00 each accident $1,000,000.00 policy limit bodily injury $1,000,000.00 each employee bodily injury by disease 11.1.4 Pollution/Environmental Liability*$5,000,000.00 limit on a per occurrence basis11.2 Policies providing for bodily injury and property damage coverage shall contain the following: A. An endorsement extending coverage to the City as an additional insured, as respects liability arising out of the performance of any work under the Contract. Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder.
The certificates shall state: “The City of Palmdale, Successor Agency to the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Housing Authority, Industrial Development Authority, Airport Authority, their officers, agents, employees and volunteers are named as additional insured”. B. “Severability of Interest” Clause. 11.3 Promptly upon execution of this Contract, and prior to commencement of any work, CONTRACTOR shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONTRACTOR has the required coverage and showing the required named insured. Within five (5) days of written request from CITY, CONTRACTOR shall deliver to CITY full and complete copies of all insurance policies required by this Contract. 11.4 Said Certificates of Insurance shall provide that thirty (30) days’ prior written notice of cancellation shall be given to the City in the event of cancellation and/or reduction in coverage of any nature.11.5 The required policies of insurance shall be endorsed to waive all rights of subrogation. Contractors waives all rights of subrogation.11.6 Proof of Insurance:A. ACORD Certificate of Insurance listing all coverage, limits, deductibles and insured; and endorsements for all applicable coverage if agent has authority to issue it; or additional insured Form CG20100704 and CG20370704 or equivalent must be provided for general liability coverage. Additional insured form CA0001 must be provided for automobile liability coverage.B. Binders of insurance for all coverage. Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements and a corresponding Certificate of Insurance listing all insurers and coverage must be submitted to the City Attorney.C. *When pollution/environmental liability coverage is provided on a “claims made basis”, CONTRACTOR will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR, or its officers, employees, or agents during the time this Agreement was in effect. 11.7 The requirements as to the types and limits of insurance to be maintained by CONTRACTOR are not intended to and shall not in any manner limit or qualify CONTRACTOR’s liabilities and obligations under this Contract.11.8 Any policy or policies of insurance that CONTRACTOR elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.
11.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONTRACTOR fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above. 11.10 CONTRACTOR shall require any and all subcontractors working on its behalf to provide insurance coverages and limits that are based on the scope of work and nature of risk being performed by the subcontractor. Any and all subcontractors working on behalf of CONTRACTOR shall be subject to all other insurance requirements that are stated herein. Any deviation in this requirement will be CONTRACTOR's sole risk. CONTRACTOR's insurance requirements in Section 11 will not be impacted and/or limited by such deviation.12 State Labor Code 12.1 This Contract calls for work to be performed constituting public works. Contractor and all subcontractors shall pay the general prevailing rate of per diem wages as determined and as published by the State Director of the Department of Industrial Relations pursuant to Article 2 of Chapter 1 of Part 7, of Division 2 of the State Labor Code, including, but not limited to, Sections 1770, 1771, 1773, 1773.2 and 1774. 12.2 This is a public work and requires the payment of prevailing wages for the work or craft in which the worker is employed for any public work done under the contract by Contractor or by any subcontractor pursuant to Section 1771 of the Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this contract from the Director of the Department of Industrial Relations. These rates are on file with the City or may be obtained at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, not more than $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of this Agreement.12.3 Contractors and subcontractors who are ineligible to bid for work on, or be awarded, a public works project pursuant to Labor Code Sections 1777.1 and 1777.7 are prohibited from bidding on, being awarded, or performing work as a subcontractor, on this Project pursuant to Public Contract Code Section 6109.
12.4 Contractor's attention is directed to the provisions in Sections 1774, 1775, 1776, 1777.5 and 1777.6 of the Labor Code. Contractor shall comply with the provisions in these Sections. The statutory provisions for penalties for failure to comply with the State's wage and hours laws will be enforced. Pursuant to Section 1775 of the Labor Code, the Contractor and any subcontractors, shall, as a penalty to the City forfeit the prescribed amounts per calendar day, or portion thereof, for each worker paid less than the prevailing wage rates. 12.5 Pursuant to Labor Code Section 1771.4, the Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. 12.6 Each Contractor and subcontractor shall furnish the records specified in Labor Code Section 1776 directly to the State Labor Commissioner at least monthly in the format prescribed by the State Labor Commissioner. 12.7 Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the prevailing wage rates to all workmen employed in the execution of the Contract and specify forfeitures and penalties for failure to do so. The minimum wages to be paid are those determined by the State Director of the Department of Industrial Relations. Section 1776 requires the Contractor and all subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures and certain notices required of the Contractor pertaining to their location. 12.8 Section 1777.5 of the Labor Code requires Contractor or subcontractor employing workers in any apprenticeable occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project, which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the Contract. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade and if other contractors on the public works site are making such contributions. Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards. Section 1777.6 of the Labor Code provides that it shall be unlawful to refuse to accept otherwise qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age. 12.9 Eight hours labor constitutes a legal day's work, as set forth in Labor CodeSection 1810. The statutory provisions for penalties for failure to comply with the State's wage and hour laws will be enforced as set forth in Labor Code Section 1813.13 Antitrust Claims In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the California Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Agreement. This assignment shall be made and become effective at the time the City tenders final payment to Contractor without further acknowledgment by the parties.14 Trenching and Excavations Pursuant to Public Contract Code Section 7104, if the Project involves trenching more than four (4) feet deep, Contractor shall promptly and before the following conditions are disturbed notify the City in writing of any:14.1 Material that Contractor believes may be material that is hazardous waste, as defined in California Health and Safety Code Section 25117, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; and/or14.2 Subsurface or latent physical conditions at the site differing from those indicated; and/or 14.3 Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract. 14.4 As required by Labor Code Section 6705 and in addition thereto, whenever work under the Contract that involves an estimated expenditure in excess of twenty-five thousand dollars ($25,000) for the excavation of any trench or trenches five (5) feet or more in depth, Contractor shall submit for acceptance by City in advance of excavation, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation, of such trench or trenches. If such plan varies from the shoring system standards established by the Construction Safety Orders of the Division of Industrial Safety, the plan shall be prepared by a registered civil or structural engineer employed by Contractor, and all costs therefor shall be included in the price of the Contract. Nothing in this provision shall be deemed to allow the use of a shoring, sloping, or other protective system less effective than that required by the Construction Safety Orders. Nothing in this provision shall be construed to impose tort liability on the City or on any City officer, agent, consultant, representative, or employee. All plans, processing and shoring costs are Contractor’s responsibility and must be included in Contractor’s bid. 15 Location of Existing Elements Pursuant to Government Code Sections 4216 to 4216.9, the methods used and costs involved to locate existing elements, points of connection and all construction methods are Contractor’s sole responsibility. Accuracy of information furnished, as to existing conditions, is not guaranteed. Contractor, at its sole expense, must make all investigations necessary to determine locations of existing elements, which may include, without limitation, contacting U.S.A. alert and other private underground locating firm(s), and/or utilizing potholes, specialized locating equipment and/or hand trenching.16 Third Party ClaimsPursuant to Public Contract Code Section 9201, the City has full authority to compromise or otherwise settle any claim relating to this Contract at any time. The City shall timely notify Contractor of the receipt of any third-party claim relating to the Contract. The City shall be entitled to recover its reasonable costs incurred in providing the notification required by Public Contract Code Section 9201(b).17 Non-Collusion Contractor hereby certifies that this bid is genuine and not a sham or collusive, or made in the interest or on behalf of any person or business not herein named. Contractor further certifies that Contractor has not directly or indirectly induced or solicited any other bidder to furnish a sham bid, or any other person or business to refrain from bidding, and Contractor has not in any manner sought by collusion to secure itself an advantage over any other bidder. Contractor also affirms that it has signed and submitted with its bid to the City a Non-collusion Declaration as required by Public Contract Code Section 7106.18 CONFLICTS OF INTERESTContractor agrees not to accept any employment or representation during the term of this Contract or within twelve (12) months after completion of the work under this Contract which is or may likely make Contractor “financially interested,” as provided in Government Code Section 1090 and 87100, in any decisions made by City on any matter in connection with which Contractor has been retained pursuant to this Contract.19 AuditThe City or its representative shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its billings to the City as a condition precedent to any payment to Contractor. Contractor will promptly furnish documents requested by the City. Additionally, pursuant to Government Code Section 8546.7, if this Contract involves the expenditure of public funds in excess of ten thousand dollars ($10,000), Contractor shall be subject to State Auditor examination and audit at the request of the City or as part of any audit of the City, for a period of three (3) years after final payment under this Contract. 20 Substitute Security Pursuant to Public Contract Code Section 22300, the substitution of securities for any moneys withheld by the City to ensure performance under a contract is permitted, except where financing will be provided by the Farmers Home Administration of the United States Department of Agriculture pursuant to the Consolidated Farm and Rural Development Act (7 U.S.C. Sec. 1921 et seq.) or where federal regulations or policies, or both, do not allow the substitution of securities. At the request and expense of Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a state or federally chartered bank in the State of California as the escrow agent, that shall then pay those moneys to Contractor. Upon satisfactory completion of the Contract, the securities shall be returned to Contractor. Alternatively, Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of Contractor. At the expense of Contractor, Contractor may direct the investment of the payments into securities, and Contractor shall receive the interest earned on the investments upon the same terms provided for securities deposited by Contractor. Upon satisfactory completion of the Contract, Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the City, pursuant to the terms of this section. Securities eligible for investment shall include those listed in California Government Code Section 16430, bank or savings and loan certificates of deposit, interest-bearing demand deposit accounts, standby letters of credit, or any other security to which Contractor and the City agree in writing. Contractor shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon. If Contractor elects to receive interest on moneys withheld in retention by the City, it shall, at the request of any subcontractor performing more than five percent (5%) of Contractor’s total bid, make that option available to the subcontractor regarding any moneys withheld in retention by Contractor from the subcontractor. If Contractor elects to receive interest on any moneys withheld in retention by the City, then the subcontractor shall receive the identical rate of interest received by Contractor on any retention moneys withheld from the subcontractor by Contractor, less any actual pro rata costs associated with administering and calculating that interest. In the event that the interest rate is a fluctuating rate, the rate for the subcontractor shall be determined by calculating the interest rate paid during the time that retentions were withheld from the subcontractor. If Contractor elects to substitute securities in lieu of retention, then, by mutual consent of Contractor and its subcontractor, the subcontractor may substitute securities in exchange for the release of moneys held in retention by Contractor. No Contractor shall require any subcontractor to waive any provision of this paragraph. The escrow agreement for security deposits in lieu of retention shall be substantially similar to the form provided in Public Contract Code Section 22300(f).21 Claims Dispute ResolutionIn the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of Work, but shall proceed with the performance of the Work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The Disputed Work will be categorized as an “unresolved dispute” and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all Disputed Work, claims and other disputed matters.
All claims arising out of or related to the Contract documents or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Section 9204 and Article 1.5 (as applicable), pursuant to the definition of “claim” as individually defined therein.22 Ownership And Delivery Of Work Product All documents, data, reports, studies, analyses, field notes, investigations, plans, specifications, software, programs, manuals, instructions, and other materials of any nature, whether complete or incomplete, that are prepared, developed, or produced by CONTRACTOR or Contractor’s subcontractors in the performance of this Contract (collectively, “Work Product”) shall be the exclusive property of the CITY.All Work Product shall be delivered to or left with the CITY upon completion, expiration, or termination of this Contract. Upon request, CONTRACTOR shall provide the CITY with originals and reproducible and electronic copies of all Work Product. Electronic copies shall be provided in an unprotected format that allows the CITY to copy, reproduce, modify, and use the Work Product without restriction. 23 Ownership Of Intellectual Property The Work Product and all intellectual property rights therein shall be deemed “works made for hire” under the United States Copyright Act (17 U.S.C. § 101 et seq.), and the CITY shall be deemed the author and exclusive owner thereof, in perpetuity and worldwide.To the extent any Work Product does not qualify as a work made for hire, CONTRACTOR hereby irrevocably assigns, transfers, and conveys to the CITY all right, title, and interest in and to such Work Product, including all copyrights, trademarks, patents, and other proprietary rights. CONTRACTOR consents to the use of CONTRACTOR’s name in conjunction with the sale, use, performance, and distribution of Work Product, for any purpose and in any medium. CONTRACTOR agrees to execute any documents and take any actions reasonably requested by the CITY to confirm or perfect the CITY'S ownership of such rights. CONTRACTOR waives any and all moral rights or similar rights under California Civil Code section 980 or any other applicable law to the extent permitted by law.24 Non-discrimination and Equal Employment Opportunity24.1 In performance of this Contract, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status. CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sexual orientation, age, gender, gender identity, gender expression, genetic information, or military and veteran status . Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.25 SB 1383 ComplianceCONTRACTOR shall comply with all applicable requirements of California Senate Bill 1383 (SB 1383) and related regulations concerning the reduction of organic waste, diversion from landfills, and edible food recovery.26 WCAG 2.1AA ComplianceInformation and communication technology means information technology and other equipment, systems, technologies, or processes, for which the principal function is the creation, manipulation, storage, display, receipt, or transmission of electronic data and information, as well as any associated content. Examples include computers and peripheral equipment; information kiosks and transaction machines; telecommunications equipment; customer premises equipment; multifunction office machines; software; applications; Web sites; videos; and electronic documents.Each information and communication technology (hereinafter referred to as "ICT") product or service furnished to the City under this Contract shall be accessible to and usable by individuals with disabilities in accordance with the Americans with Disabilities Act, as amended, (hereinafter referred to as the "ADA") and other applicable Federal laws, including Section 508 of the Rehabilitation Act, as amended, and State laws and implementing regulations. For purposes of this clause, Contractor shall be considered in compliance with the ADA and other Federal and State laws if it satisfies the requirements (including exceptions) specified in the regulations 36 CFR Part 1194 implementing Section 508 of the Rehabilitation Act, including the Web Content Accessibility Guidelines (WCAG) 2.1 Level A and Level AA Success Criteria and Conformance Requirements (2008), which are incorporated by reference, and the functional performance criteria.Contractor shall maintain and retain, subject to review by the City, full documentation of the measures taken to ensure compliance with the applicable requirements and functional performance criteria, including records of any testing or simulations conducted. For each ICT subject to the Contract, the documentation shall include a description of conformance with applicable federal and state laws by means of either a Voluntary Product Accessibility Template (VPAT) or other comparable document, upon request.If Contractor claims its products or services satisfy the applicable requirements and standards specified above and it is later determined by the City that any furnished product or service is not in compliance with such requirements and standards, the City will promptly inform the Contractor in writing of the noncompliance. The Contractor shall, at no cost to the City, repair or replace the non-compliant products or services within the period specified by the City. If the repair or replacement is not completed within the specified time, the City may cancel the Contract or have any necessary changes made or repairs performed by employees of the City or by another contractor, and Contractor shall reimburse the City for any expenses incurred thereby. Contractor shall indemnify and hold the City harmless in the event of claims arising from inaccessibility.27 Integration This Contract supersedes any and all agreements, either oral or written, between the parties hereto with respect to the construction of the Project by Contractor for City and contains all of the covenants and agreements between the parties with respect to the construction of the Project. Each party to this Contract acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made with regard to the construction of the Project by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement, or promise regarding work not contained in this Contract shall be valid or binding. Any modification or amendment of this Contract will be effective only if it is in writing and signed by the parties to this Contract. Any changes to the work required by this Contract will be by change order signed by the parties.28 Debarment and Suspension CertificationTitle 2, Code of Federal Regulations, Part §180.300The bidder, under penalty of perjury, certifies that, except as noted in a separate document, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, or manager:is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.29 Compliance With Law29.1 CONTRACTOR shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONTRACTOR uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONTRACTOR.29.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles.
29.3 If applicable, CONTRACTOR acknowledges and understands it must comply with the prevailing wage requirements as set forth in Exhibit “A” attached hereto and incorporated herein by reference, as well as the execution of a Worker’s Compensation Certificate attached hereto as Exhibit “B” and incorporated herein by reference.30 Health And Safety ProvisionsA. CONTRACTOR and all subcontractors shall abide by all health and safety mandates issued by federal, state, county, City of Palmdale, and/or public health officers, and worksite-specific mandates. If multiple mandates exist, the CONTRACTOR and subcontractors shall abide by the most restrictive mandate.B. Costs associated with adhering to health and safety mandates are the responsibility of the CONTRACTOR. CONTRACTOR is responsible for the tracking and compliance of health and safety mandates and may be audited upon request.31 Notifcation And Access RevocationThe CONTRACTOR shall notify the CITY in writing prior to or no later than twenty-four (24) hours after, the termination, expiration, suspension, reassignment, or removal of any Contractor Personnel with access to the Project or Owner Resources. For Contractor Personnel with Information Technology access, notification must be immediate, or the CITY may consider the CONTRACTOR to be in breach of contract. Notice shall include the individual’s name, role, effective date and time of termination or removal, and systems or resources accessed.The CITY reserves the right, in its sole discretion, to immediately suspend or revoke access for any Contractor Personnel upon receipt of notice or upon CITY'S determination that such access is no longer required or appropriate.32 Force Majure Neither Party shall be liable for any failure or delay in performing its obligations under this Contract (other than payment obligations) if such failure or delay is caused by an event or circumstance beyond the reasonable control of the affected Party (“Force Majeure Event”). Force Majeure Events include, but are not limited to, acts of God; flood; fire; earthquake; explosion; war; terrorism; civil disturbance; epidemic or pandemic; quarantine; governmental actions or orders; or other similar events beyond the control of the affected Party.The affected Party shall provide written notice to the other Party within ten (10) calendar days of the occurrence of the Force Majeure Event, describing the nature, expected duration, and anticipated impact on performance. The Party shall use all diligent efforts to mitigate the effects of the event and resume performance as soon as practicable. When CONTRACTOR is the sole cause of the delay to the commissioning and substantial completion and delay is not caused by an event of Force Majeure or by the CITY'S failure to make payments in accordance with the Contract or to provide required information to CONTRACTOR when contemplated in the Contract, CITY shall be entitled to liquidated damages in the sum at the daily rate of five thousand dollars ($5,000) , beginning at zero (0) days from written notice given by CITY. 33 Successors and AssignsThe terms and conditions of this Contract shall be binding on the successors and assigns of the parties to this Contract.34 ExhibitsThe exhibits and attachments referenced in this Contract are attached hereto and incorporated herein by this reference as though set forth in full in the Contract. 35 Authority to SignThe person or persons executing this Contract on behalf of the Contractor warrant and represent that they have the authority to execute this Contract on behalf of the Contractor and have the authority to bind Contractor to the construction of the Project.36 TIME IS OF THE ESSENCETime is of the essence in every provision of this Agreement in which time to perform is a factor. 37 AMERICAN RESCUE PLAN FUNDINGCONTRACTOR, understands, acknowledges, and agrees that the funding source for its work is from the American Rescue Plan, Coronavirus State and Local Fiscal Recovery Funds (collectively “ARPA”) and as such, CONTRACTOR is required to comply with the regulations associated with ARPA funds pursuant to 31 CFR Part 35. Those regulations and reporting requirements are set forth in Exhibit “A” attached hereto and incorporated herein by reference. By executing this Contract, CONTRACTOR agrees to comply with all such regulations and reporting requirements and shall familiarize itself with those requirements.
In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized. CITY OF PALMDALE ICON-WEST, INC. Salvador Mendez DateCity Manger Bernard Ashkar DateChief Executive Officer ADDRESS FOR NOTICE:CITY OF PALMDALE38250 Sierra HighwayPalmdale, CA 93550 ADDRESS FOR NOTICE:ICON-WEST, INC.520 S, La Fayette Park Pl., Ste. # 503Los Angeles, CA 90057APPROVE AS TO FORM: Alexandra SeverinoCity Attorney ATTEST: Rochelle ScottCity ClerkATTEST: If Corporation Secretary [Signatures of contractor must be notarized. Obtain two corporate signatures if contractor is a corporation.] EXHIBIT “A”AMERICAN RESCUE PLAN ACT REQUIREMENTS RECITAL: On March 11, 2021, the American Rescue Plan Act (“ARP Act”) was signed into law. The ARP Act was intended to provide increased aid to individuals, families, businesses, and governments affected by the COVID-19 pandemic. The ARP Act established and funded the Coronavirus State and Local Fiscal Recovery Funds (the “CSLFRF”), which included $240 billion for state, territorial, local, and Tribal governments to address the pandemic and accelerate local economic recovery. 2 C.F.R. PART 200: APPENDIX IICONTRACTOR and all subcontractors must:1.Be registered in SAM.gov (https://sam.gov/content/home); and 2.Maintain an active SAM registration with current information, including information on a recipient’s immediate and highest-level owner and subsidiaries; and 3.Provide its unique entity identifier to the City before a contract is executed; and4.Not have an active exclusion record on SAM.gov which would indicate the entity has been debarred.CLEAN AIR ACT(1) CONTRACTOR agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.(2) CONTRACTOR agrees to report each violation to the City of Palmdale and understands and agrees that the City of Palmdale will, in turn, report each violation as required to assure notification to the Treasury Department and the appropriate Environmental Protection Agency Regional Office.(3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with American Rescue Plan Act funding.FEDERAL WATER POLLUTION CONTROL ACT(1) CONTRACTOR agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.(2) CONTRACTOR agrees to report each violation to the City of Palmdale and understands and agrees that the City of Palmdale will, in turn, report each violation as required to assure notification to the Treasury Department and the appropriate Environmental Protection Agency Regional Office. (3) CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with American Rescue Plan Act funds. BYRD ANTI-LOBBYING AMENDMENTCONTRACTOR with a contract of $100,000 or more shall file the required certification pursuant to 31 U.S.C. § 1352. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier, up to the City of Palmdale.RECOVERED MATERIALSCONTRACTOR shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.DOMESTIC PREFERENCECONTRACTOR shall provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products) in accord with 2 CFR 200.322. “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SERVICES OR EQUIPMENTCONTRACTOR shall comply with 2 CFR 200.216 concerning prohibition on certain telecommunications and video services or equipment, as applicable.
ARPA Regulations, 31 CFR Part 35 (“Regulations”) are incorporated herein and made a part of this Contract. CONTRACTOR agrees to be bound by the reporting requirements set out in the Regulations. This includes submitting quarterly reports by the 15th of the month following the end of each quarter to the Director of Finance. The reports must include, but is not limited to, the use of the funds, documentation/receipts of the funds spent, description of the project and status of completion of the project. The Director of Finance may require additional information of CONTRACTOR for compliance with ARPA Regulations. ---------------------------------------- INTERNAL USE ONLY ---------------------------------------- and Endorsement(s) attached business name on contract with certificate(s) notarized bond(s), Worker's Compensation Certificate, and Guaranty Agreement Checklist and met all requirements 2 CFR 200 checklist subrecipient or contractor determination
Project: CHIMBOLE LIBRARY RENOVATION-PH 1
Location: 38350 Sierra Hwy, Palmdale CA 93550
Owner: City of Palmdale
Bid/Proj # 878
Schedule of Values
CSI Divisions# Description Amount
Division 01General Condition & Requirements 1,917,062.00$ Division 01Mobilization 800,000.00 $
Division 01Insurances & Subcontractors Bond 372,560.00$ Division 01Performance Bond & Taxes 156,860.00 $
Division 02Demolition & Shoring 1,038,200.00 $
Division 03Concrete Reinforcement 1,490,341.00 $
Division 04Masonry 542,296.00 $
Division 05Metals 1,838,000.00 $
Division 06Wood, Plastic and Composites $ 2,221,549.00 Division 07Thermal & Moisture Protection 1,117,019.00$ Division 08Doors & Windows 1,434,078.00 $
Division 09Finishes $ 4,605,000.00
Division 10Specialties -OFCI Accessories $ 219,025.00 Division 11Food Service Equipment-OFCI 147,000.00 $
Division 12Funishing $ 62,000.00
Division 14Hydraulic Elevator $ 253,598.00
Division 21Wet-Pipe Fire Sprinkler System $ 218,000.00 Division 22Building Plumbing $ 888,000.00
Division 23HVAC System- OFCI Equipments $ 1,801,500.00 Division 26Electrical System $ 2,410,360.00
Division 27&28Low Voltage System / OFCI AV System $ 305,494.00 Division 31Earthworks $ 196,000.00
Division 32Site Improvement $ 2,051,058.00
Division 33 Site Utilities 256,000.00 $
TOTAL PROJECT COST 26,341,000.00$
ALTERNATES
A-1 Emergency Generator- OFCI 201,391.00$
A-2 Operable Partition system Between 201/ 202 61,772.00$ A-3 Food Services flooring and base 17,164.00$
A-4 Acoustic wood panels on south concourse wall 47,250.00$ Total Alternates 327,577.00 $
Total Base Bid Plus Alternates 26,668,577.00$
PN 878 CHIMBOLE-LIBRARY RENOVATION PHASE 1
38350 Sierra Highway, Palmdale, CA 93550