Upon receipt of bids, it was realized that costs were increased from the original engineers estimate. Staff is requesting $341,277 in CDBG monies through reallocation of funds from the Senior Center ADA and Safety Improvements – Bathroom Project, CIP No. 50036 in the amount of $242,920 from account 280.70.7300-54500-50036 in FY 2021-22 and from the Teen Center Renovation & Broadband – Design Project, CIP 50034 in the amount of $98,357 from account 280.70.7300-54500-50034 in FY 2021-22 to be allocated to account 280.70.7300-54500-S50022 in FY 2021-22 to complete the project. There is no impact to the General Fund.
The revised Total Project Cost of $434,649 as broken down below.
Description Amount
FY 2021-22 Expenditures $10,000
C.S. Legacy Construction, Inc. $322,807
Contingency 10% $32,281
Project Management / Inspection $64,561
Labor Compliance $5,000
TOTAL PROJECT COST: $434,649
Funding Category Amount
280.70.7300-54500-S50022 Senior Center Parking Lot
Improvements $434,649
TOTAL PROJECT BUDGET: $434,649
Background:
The parking lot at the Senior Center is currently outdated and in need of repair as the existing condition shows signs of age and damage. The existing asphalt is cracked throughout the site, median curbs are uplifted in certain areas, gutters are cracked and unable to drain properly, and ADA accessible parking spaces are not in compliance with current standards.
In late 2020, the Parks and Recreation Department retained Willdan Engineering, Inc. to design the improvements for the parking lot which will include repaving of the parking lot, median island repairs, gutter repairs, sidewalk repairs, ADA curb ramp upgrades, restriping, slurry sealing, and installation of electrical infrastructure for future electric vehicle (EV) charging stations.
Discussion:
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 28, 2022
SENIOR CENTER PARKING LOT IMPROVEMENTS PROJECT (CIP NO. 50022) –
AWARD CONSTRUCTION
On March 4, 2022, the Notice Inviting Bids was advertised for the in the Cerritos Newspaper, was posted on Planet Bids, and advertised through the City’s website. On April 6, 2022 one (1) bid was received and opened by the City Clerk in a public forum.
The following is the bid summary:
After review of the submitted bid proposal, staff determined C.S. Legacy Construction, Inc. to be the lowest responsive and responsible bidder. Staff has verified C.S. Legacy Construction, Inc.’s references and found their past performance on jobs of similar size and scope to be satisfactory. They performed extensive work for municipalities including, but not limited to the cities of Goleta, Laguna Beach, Huntington Beach, Coachella, Long Beach, and the County of Los Angeles. Their bonds, insurance documents, and City business license will be submitted and reviewed upon award and their contractor’s license is current. The anticipated schedule for the project is as follows:
• Award Construction …………..… June 2022
• Start Construction ………………. July 2022
• Complete Construction …………. September 2022
Construction management and inspection services will be provided by Engineering Division staff or on-call staff augmentation consultants from the Department of Public Works.
Conclusion:
Staff recommends awarding a construction contract to C.S. Legacy Construction, Inc. in a not-to-exceed amount of $322,807 and authorize the City Manager to execute the contract in a form approved by the City Attorney.
Additionally, staff recommends authorizing the Public Works Director to process change orders as needed in an amount not to exceed $32,281 for project contingency.
Steve Carmona
SC:TR:kk
Enclosures: 1) Contract
2) CEQA Notice of Exemption
Construction Company Bid Amount
C.S. Legacy Construction, Inc. $ 322,807.00
Enclosure 1
CITY OF PICO RIVERA CONTRACT FOR
SENIOR CENTER PARKING LOT IMPROVEMENTS PROJECT
CIP NO. 50022; CDBG NO. XXXXX
THIS CONTRACT (“Contract”) is made and entered this ___ day of _______________, 2022 (“Effective Date”), by and between the CITY OF PICO RIVERA, a California municipal corporation (“City”) and C.S. LEGACY CONSTRUCTION, INC., a California corporation (“Contractor”). The Contractor and the City are sometimes referred to herein collectively as the “Parties” and singularly as “Party”. The Contractor’s California State Contractor’s license number is 826870 A, B, C-27.
In consideration of the mutual covenants hereinafter set forth, the Parties hereto agree as follows:
1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid Proposal (including documentation accompanying the Bid Proposal and any post-Bid Proposal documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. In the event there is a conflict between the terms of the Contract Documents, the more specific or stringent provision shall govern. City shall decide which option is the more specific or stringent provision. The Contract Documents are attached hereto and incorporated herein by reference.
2. Scope of Services. The Contractor shall perform and provide all materials, tools, equipment, labor, and services necessary to complete the Work in a good and workmanlike manner for the project identified as Senior Center Parking Lot Improvements Project (“Project”), as described in the Contract Documents.
3. Compensation.
3.1 Contract Price and Basis for Payment. In consideration for the Contractor’s full, complete, and timely performance of the Work required by the Contract Documents, the City shall pay the Contractor for the actual quantity of Work required under the Bid Items awarded by the City performed in accordance with the lump sum prices and unit prices for Bid Items, set forth in the Bidder’s Bid Schedule submitted with the Bid Proposal. The sum of the unit prices and lump sum prices for the Bid Items, awarded by the City is Three Hundred Twenty-Two Thousand Eight Hundred Seven Dollar ($322,807.00)(“Contract Price”). It is understood and agreed that the quantities set forth in the Bidder’s Proposal for which unit prices are fixed are estimates only and that the City will pay and the Contractor will accept, as full payment for these items of work, the unit prices set forth in the Bidder’s Proposal multiplied by the actual number of units performed, constructed, or completed as directed by the Engineer.
3.2 Payment Procedures. Based upon applications for payment submitted by the Contractor to the City, the City shall make payments to the Contractor in accordance with Section 7 of the Standard Specifications, as modified by Section 7 of the General Provisions.
3.3 Substitution of Securities. Pursuant to Public Contracts Code Sec. 22300 Contractor shall be allowed to substitute securities for any moneys withheld by the City to ensure performance under a contract, unless, federal regulations or policies, or both, do not allow the substitution of securities. At the request and expense of the Contractor, securities equivalent to 15a
the amount withheld shall be deposited with the City, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to the Contractor. Upon satisfactory completion of the contract, the securities shall be returned to the contractor.
4. Contract Time.
4.1 Initial Notice to Proceed. The City shall issue the “Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials.” The date specified in the Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials constitutes the date of commencement of the Contract Time of 45 Working Days. The Contract Time includes the time necessary to fulfill preconstruction requirements, place the order for materials, and to complete construction of the Project (except as adjusted by subsequent Change Orders).
The Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials shall further specify that the Contractor must complete the preconstruction requirements and order materials within 10 Working Days after the date of commencement of the Contract Time; this duration is part of the Contract Time.
Preconstruction requirements include, but are not limited to, the following:
• Submitting and obtaining approval of Traffic Control Plans • Submitting and obtaining approval of the Stormwater Pollution Prevention Plan (SWPPP)/Water Pollution Control Plan (WPCP)
• Submitting and obtaining approval of critical required submittals • Installation of the approved Project Identification Signs • Obtaining an approved no fee Encroachment Permit
• Obtaining a Temporary Use Permit for a construction yard • Notifying all agencies, utilities, residents, etc., as outlined in the Contract Documents
4.2 Notice to Proceed with Construction. After all preconstruction requirements are met and materials have been ordered in accordance with the Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials, the City shall issue the “Notice to Proceed with Construction,” at which time the Contractor shall diligently prosecute the Work, including corrective items of Work, day to day thereafter, within the remaining Contract Time.
5. Liquidated Damages for Delay and Control of Work.
5.1 Liquidated Damages. The Contractor and the City have agreed to liquidate damages pursuant to Section 6-9 of the General Provisions.
6. Additional Federal Requirements.
6.1 Payment of Prevailing Wages on Public Works Projects. In accordance with Labor Code Section 1770 et seq., the Project is a “public work.” The selected Bidder (Contractor) and any Subcontractors shall pay wages in accordance with the prevailing hourly rates determined by the Wage and Hour Division (WHD) of the United States Department of Labor or the general prevailing wage determinations by the State of California Department of Industrial Relations (DIR) whichever is higher. Copies of those rates are on file with the Director of Public Works and are available to any interested party upon request. The Contractor shall post a copy of the WHD/DIR’s determination of the prevailing rate of per diem wages at each job site. This Project is subject to compliance monitoring and enforcement by the WHD/DIR.
6.2 Federal-Aid Construction Contract. This is a CDBG funded Federal aid construction contract shall be in compliance with all Federal Labor Standard Providions of the U.S. Department of Housing and Urban Development Office of Davis Bacon and Labor Standards.
6.3 Additional Federal Requirements. Refer to Appendix V “Federal CDBG Requirements” for additional information which is attached hereto as Exhibit XX and hereby incorporated by reference into this Contract. If there is any inconsistency between this Contract and the Federal CDBG requirements, the Federal CDBG Requirements shall control to the minimum extent necessary to resolve the inconsistency.
7. Work After Stop Work Notice. Any work completed by the Contractor after the issuance of a Stop Work Notice by the City shall be rejected and/or removed and replaced as specified in the applicable Section of the Special Provisions.
8. Antitrust Claims. In entering into this Contract, the Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec.§ 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the Parties.
9. Prevailing Wages. The City and the Contractor acknowledge that the Project is a public work to which prevailing wages apply. The City has entered into the “Community Workforce Agreement” (“CWA”) with the Los Angeles and Orange Counties Building and Construction Trades Council attached as Appendix III to the Bid Documents, which requires the payment of prevailing wages on general public works contracts of greater than $250,000 and specialty contracts of greater than $50,000 and certain labor compliance provisions. Specialty contracts are entered into between the City and specialty contractors as defined in Business and Professions Code Section 7058, including Sections 832.02 through 832.62 of Title 16 of the California Code of Regulations. The Contractor awarded the Contract for the Work and all Subcontractors must agree to be bound by the CWA during performance of the Work. Each Contractor must submit a completed and executed Letter of Assent with its Bid Propoal; failure of a Bid Proposal to be accommpanied by the Contractor’s completed and executed Letter of Assent will render the Bid Proposal non-responsive and rejected. If awarded a Contract, the successful Contractor shall comply with provisions of the CWA, including without limitation: (i) craft labor hiring practices; (ii) alternative dispute resolution procedures for Site grievances and jurisdictional disputes; and (iii) prevailing wage rate responsibilities. The CWA shall not apply if the City receives funding or assistance from any Federal, State, local or other public entity for the Construction Contract if a requirement, condition or other term of receiving that funding or assistance, at the time of the awarding of the contract, is that City not require, bidders, contractors, subcontractors or other persons or entities to enter into an agreement with one or more labor organization or enter into an agreement that contains any of the terms of the CWA. Public Works projects not covered by the CWA shall be subject to the prevailing wage requirements of the California Uniform Public Construction Cost Accounting Act which has been adopted by the City.
10. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”
11. Miscellaneous Statutory Requirements.
11.1. Contractor License. Contractor shall possess a California contractor’s license type for the performance of the Project.
11.2 Ineligible Contractor Prohibited. Any contractor or subcontractor who is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code is prohibited from performing work under this Contract.
11.3 Compliance with SB 854 Registration. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No prime contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. No prime contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The Contractor will be required to post job site notices as described in 8 California Code of Regulation section 16451(d).
11.4 Trenches, Excavations and Unknown Conditions. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Contract requires excavations more than four (4) feet in depth, the following shall apply. (a) Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract.
(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 7-4 of the General Provisions. (c) That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor’s cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.
11.5 Trench and Pipeline Safety. If this Contract is for more than $25,000 and involves excavation of any trench five feet or more in depth, the Contractor shall submit a detailed plan of shoring, bracing, sloping or other provisions to be made for worker protection in accordance with Labor Code Section 6705. Such plan shall be approved by a qualified representative of the City.
11.6 Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunkline utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contractor for any costs incurred in locating, repairing damage not caused by Contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.
11.7 Third Party Claims Notification. The City shall timely notify the Contractor in writing of any third party claims relating to the Contract.
11.8 Unfair Business Practices Claims. The Contractor or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment by the Parties. (Section 7103.5, California Public Contract Code.).
11.9 Day’s Work. Contractor acknowledges that under California Labor Code sections 1810 and following, 8 hours of labor constitutes a legal day’s work. Contractor will forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. (Labor Code § 1813).
11.10 Hazardous Materials and Unknown Conditions. Contractor shall notify City in writing of the discovery of any of the following conditions, without disturbing the condition, as soon as Contractor, or any of Contractor’s subcontractors, agents or employees have knowledge and reporting is possible:
(1) The presence of any material that the Contractor believes is hazardous waste, as defined in Section 25117 of the Health and Safety Code; (2) Subsurface or latent physical conditions at the site differing from those indicated in the specifications; or,
(3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of this character provided for in this Contract.
Pending a determination by City of appropriate action to be taken, Contractor shall provide security measures (e.g., fences) adequate to prevent the hazardous waste or physical conditions from causing bodily injury to any person.
City shall promptly investigate the reported conditions. If City, through its Director of Community Development and Public Works, or her designee, and in the exercise of its sole discretion, determines that the conditions do materially differ, or do involve hazardous waste, and will cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of the work, then City shall issue a change order.
In the event of a dispute between City and Contractor as to whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date, and shall proceed with all work to be performed under the Contract. Contractor shall retain any and all rights which pertain to the resolution of disputes and protests between the Parties.
11.11 Payroll Records. Contractor shall maintain the certified payroll records required by Labor Codes Sec. 1776 and shall report such records directly to the California Labor Commissioner as required by Labor Code Sec. 1771.4. The Contractor shall inform the City of the location of the records enumerated under Labor Code Sec. 1776, including the street address, city, and county, and shall, within five working days, provide a notice of a change of location and address.
11.12 Employment of Apprentices. Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract.
Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under §1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations.
11.13 Records and Inspection. Contractor shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.
11.14 Ownership of Intellectual Property . All reports, documents or other written material (“written products”) developed by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City.
Contractor may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Contractor. If any state, federal, or local law requires mandatory copyright protection for Contractor’s work product, City shall comply with such laws to the extent feasible.
12. Termination.
12.1. Termination for Convenience. The City may terminate this contract, in whole or in part, with 30 days written notice to the Contractor when it is in the City’s best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to City to be paid the Contractor. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the manner the City directs. The Contractor may terminate this Contract, in whole, with 90 days written notice to the City.
12.2 Termination for Default. If at any time the Contractor is determined to be in material breach of the Contract, a Notice of Potential Breach of Contract shall be prepared by the City, and will be served upon the Contractor and its sureties. If the Contractor continues to neglect or refuses to comply with the Contract or with the Notice of Potential Breach of Contract to the satisfaction of the City within the time specified in such Notice, the City shall have the authority to terminate the Contract for this Project.
12.3 Waiver of Remedies for any Breach. In the event that City elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by City shall not limit City’s remedies for any succeeding breach of that or of any other term, covenant, or condition of the Contract.
13. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.
14. Authority. Any person executing this Contract on behalf of the Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of the Contractor and has the authority to bind the Contractor to the performance of its obligations hereunder.
15. Entire Contract. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated Contract between the City and the Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both Parties that expressly refers to this Contract.
16. Attorney’s Fees and Costs. If either Party to this Contract is required to initiate or defend or made a party to any action or proceeding in any way connected with this Contract, the prevailing Party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a Party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
17. Independent Contractor - The Contractor is and shall at all times remain as to the City, a wholly independent contractor. Neither the City, nor any of its officers, employees or agents shall have control over the conduct of the Contractor or any of the Contractors’ officers, employees or agents, except as herein set forth. The Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City, nor shall City officers, employees or agents be deemed the officers, employees, or agents of Contractor as a result of this Contract. The Parties further acknowledge the following:
(i) that Contractor shall provide the services outlined in the Scope of Services directly to City; (ii) Contractor maintains a business location at the address listed under Section 19 that is separate and distinct from the City; (iii) Contractor contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Contractor advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Contract, Contractor provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Contractor has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the project and the City’s business hours and City staff availability, Contractor may set its own hours and location of work.
18. Notice.Any notice, demand, request, document, consent, approval, or communication either Party desires or is required to give to the other party or any other person shall be in writing and shall be deemed to be given when served personally or deposited in the U.S. Mail, prepaid, first-class mail, return receipt requested, addressed as follows:
To City: City of Pico Rivera
6615 Passons Boulevard
Pico Rivera, California 90660
Attention: City Engineer
To Contractor: C.S. Legacy Construction, Inc.
5781 Schaefer Avenue
Chino, CA 91710
Gregg Strumpf, President
19. Prohibition Against Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Contract. Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
20. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first above written.
[Signatures on following page]
CITY OF PICO RIVERA
By:
Dr. Monica Sanchez, Mayor
ATTEST: APPROVED AS TO FORM:
By: By:
Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney Dated:
(“CONTRACTOR”)
By:
NAME TITLE
By:
NAME TITLE
PROOF OF AUTHORITY TO BIND
CONTRACTING PARTY REQUIRED
Statutory Exemptions. State code number:
_______________________________________________
Print Form
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): ____________________________ P.O. Box 3044, Room 113 _______________________________________________ Sacramento, CA 95812-3044 County Clerk
(Address)
___________________________
___________________________
County of: __________________
Project Title: ____________________________________________________________________________ Project Applicant: ________________________________________________________________________ Project Location - Specific:
Project Location - City: ______________________ Project Location - County:
Description of Nature, Purpose and Beneficiaries of Project:
_____________________
Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Project: ________________________________________________ Exempt Status: (check one):
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Reasons why project is exempt:
Lead Agency
Contact Person: ____________________________ Area Code/Telephone/Extension: _______________ If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: ____________________________ Date:
Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. _______________
Categorical Exemption. State type and section number: ____________________________________ ______________________________________________
______________ Title: _______________________
Revised 2011
City of Pico Rivera 6615 Passons Boulevard Pico Rivera, CA 90660 Los Angeles 12400 Imperial Highway Norwalk, CA 90650 CIP 50022 - Senior Center ADA and Safety Improvements - Parking Lot Project Terry Rodrigue, Interim Director of Public Works 9200 Mines AvenuePico Rivera Los Angeles The Project would implement improvements for the parking lot which will include repaving of the parking lot, median island repairs, gutter repairs, sidewalk repairs, ADA curb ramp upgrades, restriping, slurry sealing, and installation of electrical infrastructure for future electric vehicle (EV) charging stations.
City of Pico Rivera Terry Rodrigue, Interim Director of Public Works X Class 1 - Section 15301(c)
This project involves repairs to an existing facility which is eligilbe for a Class 1 Categorical Exemption under CEQA as a "...minor alteration of existing public or private strucures, facilities, mechanical equipment, or topographical features, involving neglible or no expansion of existing or former use to existing facilities." Terry Rodrigue, P.E. 562-801-4421 Interim Director of Public Works Enclosure 2
15b
To: Mayor and Members of the City Council
From: City Manager
Meeting Date: June 28, 2022
Subject: AMENDMENT NO. 3 TO AGREEMENT NO. 20-1932 WITH JAS
PACIFIC
Recommendation:
1. Approve Amendment No. 3 to Agreement No. 20-1932 with JAS Pacific for Building and Safety Services extending the term for two (2) years.
Fiscal Impact:
An additional budget appropriation is not needed for the amendment in the amount of $230,000 as these services were appropriately included in the FY 2022-23 Proposed Budget, within Account No. 100.30.4020.54500 and the City shares 50% of the permit fee revenue collected for each project with JAS Pacific.
Discussion:
To meet the demand in workload and continue providing timely, efficient, and effective Building and Safety Division services to the public, City Council awarded Agreement No. 20-1932 to JAS Pacific for Building and Safety Services on January 15, 2020, following a qualification-based Request for Proposal (RFP). Throughout the current Professional Service Agreement (PSA), JAS Pacific has been instrumental to providing the services needed to meet demand. Services include staff augmentation for plan review, building inspection, code enforcement, and other services on an as-needed basis to supplement the City’s full time Building and Safety staff.
The RFP process satisfied the requirements of Section 4525 through 4529.5 of the California Government Code. The Government Code requires public agencies to select firms based on qualifications.
Agreement No. 20-1932 was approved for a three (3) year term ending on June 30, 2022.
The current PSA provides for an extension by written agreement subject to the approval of the City Council in the amount of $230,000 through June 30, 2024. Approval of 16 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 28, 2022 AMENDMENT NO. 3 TO AGREEMENT 20-1932 WITH JAS PACIFIC
Amendment No. 3 is recommended to ensure the City continues to provide timely effective and efficient Building and Safety services to the public.
Conclusion:
Staff recommends that the City Council approve Amendment No. 3 with JAS Pacific extending the term for two (2) years.
Steve Carmona
SC:MG:jf:dl
Enclosure: 1) Amendment No. 3 to Professional Service Agreement No. 20-1932 with JAS Pacific
AMENDMENT NO. 3
TO THE PROFESSIONAL SERVICES AGREEMENT
WITH JAS PACIFIC., AGREEMENT NO. 20-1932
THIS AMENDMENT NO. 3 TO AGREEMENT NO. 20-1932 FOR
PROFESSIONAL SERVICES WITH JAS PACIFIC, (“Amendment No. 3 "), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”) and JAS PACIFIC (“CONSULTANT”).
RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement No. 20-1932 Professional Services Agreement Between the City of Pico Rivera and JAS Pacific. Dated January 15, 2020, (“Agreement”) relating to professional services in the City of Pico Rivera.
B. Pursuant to Sections 5 and 29 of the Agreement, the PARTIES desire to amend Section 3.4 and 5.1 of the Agreement as set forth herein, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. MODIFICATION OF TERM.
Section 4, TERM, of the Agreement, shall be modified as follows:
The term of this Agreement shall commence at 12:00 a.m. on July 1, 2022 and shall expire at 11: 59 p.m. on June 30, 2024, unless extended by written agreement of the parties or terminated in accordance with Section 21.
2. EFFECT OF AMENDMENTS.
Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect. If there is a conflict between this Amendment and the Agreement, the terms of this Amendment will prevail.
3. EFFECTIVE DATE.
Unless otherwise specified herein, this Amendment No. 3 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No. 3.
[End of Amendment No.3. Signatures to follow.]
Enclosure 1
16a
Enclosure 1
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA JAS PACIFIC
______________________________ _________________________________ Steve Carmona, City Manager
Title: _____________________________
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM
___________________________ _________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney To: Mayor and City Council
From: City Manager
Meeting Date: June 28, 2022
Subject: VEHICLE REPLACEMENT- PURCHASE OF STENCIL
TRUCK
Recommendation:
1. Authorize the purchase of a 2023 Ford F-450 2-wheel drive truck with a ‘Roadline TPMT’ stencil/paint truck bed in the amount of $145,014 with National Auto Fleet Group a vendor with Sourcewell (Contract #120716-NAF); and
2. Authorize the City Manager to execute all documents related to the purchase of the recommended vehicle.
Fiscal Impact:
The vehicle replacement fund includes a budget of $1,000,000 in Account No.170.40.4033-57300 for the purchase of various replacement vehicles for the maintenance division. The purchase price of the requested vehicle is $145,014. No additional appropriation is required at this time.
Discussion:
Staff is requesting approval to replace the existing paint /stencil truck unit #236. Unit #236 is a 2005 Ford F450 diesel engine used by the Public Works Street Maintenance Division for the painting of roadway markings, crosswalks, curbs, and traffic control during emergencies. The current vehicle has over 100,000 miles and requires extensive repairs to the engine and body. This vehicle’s diesel engine is not compliant with the SCAQMD new regulations that requires all diesel engines should be a Tier4 in order to comply with the mandate to reduce air pollution.
The recommended purchase will utilize a cooperative contract as authorized by Section
3.20.030 of the Pico Rivera Municipal Code. Purchasing this truck through the National Auto Fleet Group in conjunction with Sourcewell (Formerly Known as NJPA) meets all the requirements set forth by the City of Pico Rivera Municipal Code in regard to regional cooperative purchasing agreements. The Sourcewell contract 120716-NAF establishes pre-approved vendors following a nation-wide competitive bid process. This assures that the City, as a member, receives the lowest available fleet pricing and meets the competitive bid process.
17 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 28, 2022
VEHICLE REPLACEMENT- PURCHASE OF STENCIL TRUCK
The City has utilized Sourcewell (Formerly Known as NJPA) for previous vehicle purchases.
Conclusion:
Staff recommends that the City Council approve and authorize the City Manager to open a purchase order with National Auto Fleet Group in the amount not to exceed $145,014 in order to purchase the Ford F-450 Stencil/paint truck.
Steve Carmona
SC:TR:JG:ll
Enclosure: 1) National Auto Fleet Quote
2) Sourcewell National Auto Fleet Contract
3) Sourcewell RFP and Addendums
Enclosure 1
17a
060920-NAF
Rev. 2/2020 1
Solicitation Number: RFP #060920
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires August 1, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Enclosure 2
17b
060920-NAF
Rev. 2/2020 2
Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.
060920-NAF
Rev. 2/2020 3
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax-exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
060920-NAF
Rev. 2/2020 4
A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential members to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government-owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.
Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
060920-NAF
Rev. 2/2020 5
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. PERFORMANCE BOND. If requested by a Participating Entity, Vendor will provide a performance bond that meets the requirements set forth in the Participating Entity’s order.
D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
E. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.
F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
060920-NAF
Rev. 2/2020 6
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Vendor will submit a check payable to Sourcewell for the administrative fee amount of $400 multiplied by the total number of trucks purchased by Participating Entities from Vendor under this Contract, and $200 multiplied by the number of trucks purchased by Participating Entities from Vendor’s partner dealer Alan Jay Automotive in Florida, during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than 45 calendar days after the end of each calendar quarter.
060920-NAF
Rev. 2/2020 7
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.
10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.
D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused
060920-NAF
Rev. 2/2020 8
by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.
12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of 6 years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.
14. INDEMNIFICATION
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.
15. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and
060920-NAF
Rev. 2/2020 9
promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.
16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.
060920-NAF
Rev. 2/2020 10
17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.
19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
060920-NAF
Rev. 2/2020 11
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
20. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
060920-NAF
Rev. 2/2020 12
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without 30 days’ prior written notice to the Vendor.
Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within 10 days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.
060920-NAF
Rev. 2/2020 13
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).
F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval.
21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.
22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
060920-NAF
Rev. 2/2020 14
operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
060920-NAF
Rev. 2/2020 15
Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.
060920-NAF
Rev. 2/2020 16
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
060920-NAF
Rev. 2/2020 17
also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell 72 Hour LLC dba: National Auto Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Director of Operations &
Procurement/CPO
Title: Fleet Manager
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
5)3&ODVV&KDVVLVZLWK5HODWHG(TXLSPHQW
$FFHVVRULHVDQG6HUYLFHV
9HQGRU'HWDLOV
&RPSDQ\1DPH +285//&
'RHV\RXUFRPSDQ\FRQGXFW
EXVLQHVVXQGHUDQ\RWKHUQDPH",I
\HVSOHDVHVWDWH
1DWLRQDO$XWR)OHHW*URXS
$GGUHVV
$XWR&HQWHU'ULYH
:DWVRQYLOOH&$
&RQWDFW -HVVH&RRSHU
(PDLO -FRRSHU#QDWLRQDODXWRIOHHWJURXSFRP
3KRQH
)D[
+67
6XEPLVVLRQ'HWDLOV
&UHDWHG2Q )ULGD\$SULO
6XEPLWWHG2Q 7XHVGD\-XQH
6XEPLWWHG%\ -HVVH&RRSHU
(PDLO -FRRSHU#QDWLRQDODXWRIOHHWJURXSFRP
7UDQVDFWLRQ IDHDDDGDGHHE
6XEPLWWHU
V,3$GGUHVV
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
6SHFLILFDWLRQV
7DEOH3URSRVHU,GHQWLW\ $XWKRUL]HG5HSUHVHQWDWLYHV
*HQHUDO,QVWUXFWLRQV
DSSOLHVWRDOO7DEOHV
6RXUFHZHOOSUHIHUVDEULHIEXWWKRURXJKUHVSRQVHWRHDFKTXHVWLRQ3OHDVHGRQRWPHUHO\ DWWDFKDGGLWLRQDOGRFXPHQWVWR\RXUUHVSRQVHZLWKRXWDOVRSURYLGLQJDVXEVWDQWLYHUHVSRQVH'RQRWOHDYHDQVZHUVEODQNPDUN³1$´LI WKHTXHVWLRQGRHVQRWDSSO\WR\RX
SUHIHUDEO\ZLWKDQH[SODQDWLRQ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URSRVHUௐ/HJDOௐ1DPHௐ
DQGௐ
DSSOLFDEOHௐGEDௐLIௐDQ\
ௐ+RXUௐ//&ௐ'%$ௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXS
3URSRVHUௐ$GGUHVV ௐ$XWRௐ&HQWHUௐ'ULYH
:DWVRQYLOOHௐ&$ௐ
3URSRVHUௐZHEVLWHௐDGGUHVV ZZZ1DWLRQDO$XWR)OHHW*URXSFRP
3URSRVHU
Vௐ$XWKRUL]HGௐ
5HSUHVHQWDWLYHௐ
QDPHௐWLWOHௐ
DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
ௐ
7KHௐUHSUHVHQWDWLYHௐPXVWௐKDYHௐ
DXWKRULW\ௐWRௐVLJQௐWKHௐ³3URSRVHU¶Vௐ
$VVXUDQFHௐRIௐ&RPSOLDQFH´ௐRQௐ
EHKDOIௐRIௐWKHௐ3URSRVHUௐDQGௐLQௐWKHௐ
HYHQWௐRIௐDZDUGௐZLOOௐEHௐH[SHFWHGௐௐ
WRௐH[HFXWHௐWKHௐUHVXOWLQJௐFRQWUDFW
-HVVHௐ&RRSHU
)OHHWௐ0DQDJHU
ௐ$XWRௐ&HQWHUௐ'ULYH
:DWVRQYLOOHௐ&$ௐ
-FRRSHU#QDWLRQDODXWRIOHHWJURXSFRP
3URSRVHU
VௐSULPDU\ௐFRQWDFWௐIRUௐWKLVௐ
SURSRVDOௐ
QDPHௐWLWOHௐDGGUHVVௐ
HPDLOௐDGGUHVVௐ ௐSKRQH
-HVVHௐ&RRSHU
)OHHWௐ0DQDJHU
ௐ$XWRௐ&HQWHUௐ'ULYH
:DWVRQYLOOHௐ&$ௐ
-FRRSHU#QDWLRQDODXWRIOHHWJURXSFRP
3URSRVHU
VௐRWKHUௐFRQWDFWVௐIRUௐWKLVௐ
SURSRVDOௐLIௐDQ\ௐ
QDPHௐWLWOHௐ
DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
&ODUNHௐ&RRSHU
)OHHWௐ0DQDJHU
ௐ$XWRௐ&HQWHUௐ'ULYH
:DWVRQYLOOHௐ&$ௐ
&ODUNHFRRSHU#ZRQGULHVFRP
7DEOH&RPSDQ\,QIRUPDWLRQDQG)LQDQFLDO6WUHQJWK
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URYLGHௐDௐEULHIௐKLVWRU\ௐRIௐ\RXUௐFRPSDQ\ௐ
LQFOXGLQJௐ\RXUௐFRPSDQ\¶VௐFRUHௐYDOXHVௐ
EXVLQHVVௐSKLORVRSK\ௐDQGௐLQGXVWU\ௐORQJHYLW\ௐ
UHODWHGௐWRௐWKHௐUHTXHVWHGௐHTXLSPHQWௐSURGXFWVௐ
RUௐVHUYLFHV
1$)*ௐZDVௐRULJLQDOO\ௐHVWDEOLVKHGௐLQௐௐZKHQௐZHௐZHQWௐE\ௐ:RQGULHVௐ)OHHWௐ*URXSௐ ORFDWHGௐLQௐ6RXWKHUQௐ&DOLIRUQLDௐ6WDUWLQJௐZLWKௐDௐVLQJOHௐDXWRPRELOHௐGHDOHUVKLSௐP\ௐIDWKHUௐ &ODUNHௐ&RRSHUௐKDVௐJURZQௐRXUௐQHWZRUNௐWRௐRYHUௐௐGHDOHUVKLSVௐERWKௐLQௐDQGௐRXWVLGHௐRIௐ &DOLIRUQLDௐௐ:HௐKDYHௐDOZD\VௐKLUHGௐDQGௐSURPRWHGௐIURPௐZLWKLQௐRXUௐRUJDQL]DWLRQௐWRௐKHOSௐ SURPRWHௐRXUௐFXOWXUHௐ0RVWௐRIௐRXUௐ)OHHWௐ'LYLVLRQௐ0DQDJHUVௐZKRௐVWDUWHGௐZLWKௐXVௐEDFNௐ LQௐௐDUHௐVWLOOௐZLWKௐXVௐWRGD\ௐ
:HௐKDYHௐHYROYHGௐRYHUௐWKHௐGHFDGHVௐWRௐDGDSWௐWRௐWKHௐLPSURYLQJௐLQGXVWU\ௐWHFKQRORJ\ௐWRௐ WKHௐDGYDQFHPHQWௐRIௐRQFHௐJDVSRZHUHGௐYHKLFOHVௐWRௐQRZௐIXHOௐFHOOௐSRZHUHGௐ(YHQௐLQௐ WRGD\¶VௐIDVWௐFKDQJLQJௐPDUNHWSODFHௐRXUௐFRUHௐYDOXHVௐKDYHௐQHYHUௐFKDQJHGௐ2XUௐFRUHௐ YDOXHVௐDUHௐ$OZD\VௐGRௐZKDW¶VௐULJKWௐIRUௐWKHௐFXVWRPHUௐ\RXௐWDNHௐFDUHௐRIௐWKHPௐDQGௐWKH\ௐ ZLOOௐWDNHௐFDUHௐRIௐ\RX
2XUௐ%XVLQHVVௐSKLORVRSK\ௐKDVௐDOZD\VௐEHHQௐWKHௐௐ5,*+7¶6ௐWRௐHYHU\ௐFOLHQWௐௐ'HOLYHUௐWKHௐ 5,*+7ௐYHKLFOHௐDWௐWKHௐ5,*+7ௐWLPHௐWRௐWKHௐ5,*+7ௐSODFHௐDQGௐWKHௐ5,*+7ௐSULFHௐ 2XUௐORQJHYLW\ௐFDQௐEHVWௐEHௐGLVSOD\HGௐZLWKௐDௐIHZௐVWDWHPHQWVௐ:HௐDUHௐDQGௐKDYHௐDOZD\Vௐ EHHQௐIDPLO\ௐRZQHGௐDQGௐRSHUDWHGௐ:HௐKDYHௐGHHSௐIDPLO\ௐURRWVௐLQௐWKHௐDXWRPRELOHௐ EXVLQHVVௐZLWKௐIXWXUHௐJHQHUDWLRQVௐLQௐWKHௐLQIDQWௐVWDJHVௐWRGD\ௐ:HௐSODQௐRQௐOHDGLQJௐRXUௐ LQGXVWU\ௐIRUௐGHFDGHVௐWRௐFRPH
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
:KDWௐDUHௐ\RXUௐFRPSDQ\¶VௐH[SHFWDWLRQVௐLQௐWKHௐ
HYHQWௐRIௐDQௐDZDUG"
,IௐDZDUGHGௐDQRWKHUௐ6RXUFHZHOOௐ&RQWUDFWௐWKLVௐZRXOGௐEHௐRXUௐWKௐDQGௐOLNHௐRXUௐSULRUௐௐ FRQWUDFWVௐZHௐZLOOௐJURZௐ\HWௐDJDLQௐE\ௐFRPSRXQGLQJௐRXUௐNQRZOHGJHௐDQGௐFXVWRPHUௐ VHUYLFHௐH[SHULHQFHௐZHௐKDYHௐJDLQHGௐIURPௐVHUYLQJௐPHPEHUVௐIURPௐDFURVVௐRXUௐJUHDWௐ QDWLRQௐ\HWௐDJDLQௐWRௐQHZௐKHLJKWVௐ:HௐZDQWௐWRௐJURZௐRXUௐGLYLVLRQVௐZLWKௐPRUHௐVWDIIௐDQGௐ SDUWLFXODUO\ௐJURZௐRXUௐ3DUWQHUௐ3URJUDPௐZKLFKௐLVௐGHWDLOHGௐLQௐWKHௐ=LSௐILOHௐLQௐWKHௐ DGGLWLRQDOௐ'RFXPHQWVௐXSORDGௐ2XUௐ3DUWQHUௐSURJUDPௐDOORZVௐPHPEHUVௐWRௐVXJJHVWௐDQGௐ HYHQௐUHFRPPHQGௐWKHUHௐORFDOௐXSILWWHUVௐWRௐ1$)*ௐWRௐSDUWQHUௐRQௐDQ\ௐWXUQௐNH\ௐTXRWHௐ:Hௐ VHHௐDௐWUHPHQGRXVௐYDOXHௐLQௐJLYLQJௐWKHௐDELOLW\ௐWRௐWKHௐPHPEHUௐWRௐVXSSO\ௐWKHௐXSILWWHUௐRIௐ WKHUHௐFKRLFHௐWRௐ1$)*ௐLQௐRUGHUௐWRௐSURYLGHௐDௐௐWXUQௐNH\ௐVROXWLRQ
'HPRQVWUDWHௐ\RXUௐILQDQFLDOௐVWUHQJWKௐDQGௐ
VWDELOLW\ௐZLWKௐPHDQLQJIXOௐGDWDௐ7KLVௐFRXOGௐ
LQFOXGHௐVXFKௐLWHPVௐDVௐILQDQFLDOௐVWDWHPHQWVௐ
6(&ௐILOLQJVௐFUHGLWௐDQGௐERQGௐUDWLQJVௐOHWWHUVௐ
RIௐFUHGLWௐDQGௐGHWDLOHGௐUHIHUHQFHௐOHWWHUVௐ
8SORDGௐVXSSRUWLQJௐGRFXPHQWVௐ
DVௐDSSOLFDEOH
ௐ
LQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ
UHVSRQVH
:HௐKDYHௐXSORDGHGௐWKHௐIROORZLQJௐXQGHUௐWKHௐVHFWLRQௐ)LQDQFLDOௐ6WUHQJWKௐ%DQNௐ FRPPLWPHQWௐOHWWHUVௐௐWKDWௐZHௐKDYHௐEHHQௐXWLOL]LQJௐZLWKௐRXUௐFXUUHQWௐ6RXUFHZHOOௐ&RQWUDFWVௐ ZKLFKௐH[WHQGௐDௐGLUHFWௐOLQHௐRIௐFUHGLWௐXSௐWRௐௐௐDQGௐPRUHௐLIௐQHHGHGௐWRௐVHUYHௐ PHPEHUௐQHHGVௐ
0DUNHWௐ6XFFHVVௐZLWKௐFRSLHVௐRIௐUHFHQWௐFXUUHQWௐFRQWUDFWVௐRIௐRYHUௐௐௐZRUWKௐ RIௐSURGXFWVௐDQGௐJRRGVௐIURPௐDௐGLUHFWௐUHVXOWௐRIௐRXUௐFXUUHQWௐ6RXUFHZHOOௐ&RQWUDFWVௐZKLFKௐ DUH
ௐௐௐௐ&LW\ௐRIௐ6DQௐ'LHJRௐ&$ௐௐௐFRQWUDFWௐXQGHUௐRXUௐ6RXUFHZHOOௐ&RQWUDFWௐ 1$)
ௐௐௐௐ&LW\ௐRIௐ6DQௐ'LHJRௐ&$ௐௐௐFRQWUDFWௐXQGHUௐRXUௐ6RXUFHZHOOௐ&RQWUDFWௐ 1$)
ௐௐௐௐ*RYHUQPHQWௐ)OHHWௐ$UWLFOHௐ+LJKOLJKWLQJௐRXUௐWUDQVDFWLRQௐZLWKௐWKHௐ&LW\ௐRIௐ6DQௐ 'LHJRௐ&$ௐSURFXULQJௐRYHUௐௐ3ROLFHௐYHKLFOHVௐWKURXJKௐ1$)*ௐ6RXUFHZHOOௐ&RQWUDFWௐ 1$)
ௐௐௐௐ&LW\ௐRIௐ/RVௐ$QJHOHVௐ:RUOGௐ$LUSRUWVௐ&$ௐ&RQWUDFWௐIRUௐௐௐXQGHUௐ 6RXUFHZHOOௐ&RQWUDFWௐ1$)ௐIRUௐWKHௐSURFXUHPHQWௐRIௐௐYHKLFOHV ௐௐௐௐ&LW\ௐRIௐ/RVௐ$QJHOHVௐ+DUERUௐ&$ௐ&RQWUDFWௐ([WHQVLRQௐWRௐௐௐFRQWUDFWௐ XQGHUௐ6RXUFHZHOOௐ&RQWUDFWௐ1$)
ௐௐௐௐ&LW\ௐRIௐ/RVௐ$QJHOHVௐ+DUERUௐ&$ௐ&RQWUDFWௐIRUௐௐௐXQGHUௐRXUௐ6RXUFHZHOOௐ &RQWUDFWௐ1$)
ௐௐௐௐ&LW\ௐRIௐ/RVௐ$QJHOHVௐ+DUERUௐ&$ௐ5HQHZDOௐIRUௐDQRWKHUௐௐௐXQGHUௐ 6RXUFHZHOOௐ&RQWUDFWௐ&ODVVௐௐௐDQGௐௐ&RQWUDFWௐ1$)ௐ
ௐௐௐௐ&LW\ௐRIௐ&RVWDௐ0HVDௐ&$ௐ&RQWUDFWௐIRUௐௐௐXQGHUௐRXUௐ6RXUFHZHOOௐ &RQWUDFWௐ1$)
ௐௐௐௐ%ODQNHWௐ&RQWUDFWௐZLWKௐWKHௐ6WDWHௐRIௐ0DU\ODQGௐ0'ௐRIIௐRXUௐFXUUHQWௐ&ODVVௐௐௐDQGௐ ௐ&KDVVLVௐ&RQWUDFWௐ1$)
ௐௐௐௐ%ODQNHWௐ&RQWUDFWௐZLWKௐWKHௐ6WDWHௐRIௐ0DU\ODQGௐ0'ௐRIIௐRXUௐ&XUUHQWௐ6RXUFHZHOOௐ &RQWUDFWௐ1$)
&RPPLWPHQWௐ/HWWHU¶VௐIRUௐௐ\HDUV¶ௐZRUWKௐRIௐFRQWLQXHGௐXQZDULO\ௐVXSSRUWௐIURPௐODUJHௐ QDWLRQDOௐXSILWௐVXSSOLHUVௐVXFKௐDVௐ7KHௐ.QDSKHLGHௐ0DQXIDFWXULQJௐ&RPSDQ\ௐZLWKௐLW¶Vௐ GLVWULEXWRUௐEDVHௐQDWLRQௐZLGHௐGRZQௐWRௐUHJLRQDOௐVXSSRUWௐIURPௐ3KHQL[ௐ7UXFNௐ%RG\ௐLQௐ 6RXWKHUQௐ&$ௐDVௐDQௐH[DPSOHௐ$OOௐRIௐZKLFKௐFXUUHQWO\ௐKHOSௐVXSSRUWௐRXUௐFXUUHQWௐPHPEHUVௐ FOLHQWVௐZLWKௐFXUUHQWௐDQGௐSDVWௐRUGHUVௐWKH\ௐKDYHௐKDGௐZLWKௐ1$)*ௐ :HௐKDYHௐ0HPEHUௐ5HFRPPHQGDWLRQVௐDWWDFKHGௐVKRZLQJௐQRWௐRQO\ௐGRHVௐ1$)*ௐSUDFWLFHௐ ZLWKௐZHௐSUHDFKௐEXWௐ0HPEHU¶VௐFDQௐVWDQGௐEHKLQGௐ1$)*ௐDVௐZHOOௐ :HௐKDYHௐ8SILWWHUௐ5HFRPPHQGDWLRQVௐDVௐZHOOௐWRௐVKRZௐQRWௐRQO\ௐ1$)*ௐLVௐDௐJRRGௐ SDUWQHUௐIRUௐPHPEHUVௐEXWௐDOVRௐDௐJRRGௐSDUWQHUௐWRௐSDUWQHUௐZLWKௐ1RWௐRQO\ௐGRHVௐWDNLQJௐ FDUHௐRIௐWKHௐPHPEHUௐMXVWௐLQYROYHௐWKHௐGHDOHUௐLWௐDOVRௐPXVWௐDQGௐZLOOௐDOZD\VௐLQFOXGHௐWKHௐ XSILWWHUௐDORQJௐZLWKௐWKHௐHQWLUHௐVXSSO\ௐFKDLQௐ$OOௐRIௐZKLFKௐJRHVௐWRZDUGVௐVHUYLQJௐWKHௐ PHPEHUVௐ
ௐ:HௐKDYHௐSURYLGHGௐGRFXPHQWDWLRQௐRIௐWKHௐ6WDWHௐRIௐ0DU\ODQGௐDGRSWLQJௐRXUௐFXUUHQWௐ &ODVVௐௐௐDQGௐௐFRQWUDFWௐGHPRQVWUDWLQJௐRXUௐDELOLW\ௐWRௐJRௐDIWHUௐDQGௐVKRZௐ6WDWHVௐ WKHUH¶VௐDௐEHWWHUௐZD\ௐRIௐGRLQJௐEXVLQHVVௐ
/DVWO\ௐZHௐKDYHௐVKRZQௐRXUௐ*URZWKௐZHௐKDYHௐKDGௐZLWKௐ6RXUFHZHOOௐIURPௐௐZKHQௐZHௐ ZHUHௐILUVWௐDZDUGHGௐ:HௐKRSHௐWKLVௐRQO\ௐVKRZVௐWKHௐWUDMHFWRU\ௐRIௐZKHUHௐZHௐDUHௐ H[SHFWLQJௐWRௐWDNHௐRXUௐIXWXUHௐH[SHFWDWLRQV
:KDWௐLVௐ\RXUௐ86ௐPDUNHWௐVKDUHௐIRUௐWKHௐ
VROXWLRQVௐWKDWௐ\RXௐDUHௐSURSRVLQJ"
2XUௐ86ௐ0DUNHWௐ6KDUHௐIRUௐWKHௐSURGXFWVௐDQGௐ0RGHO¶VௐZHௐDUHௐRIIHULQJௐLVௐURXJKO\ௐ ௐDVௐWKHௐௐPDQXIDFWXUHUVௐUHSUHVHQWௐ1$)*ௐPDUNHWௐVKDUHௐLVௐURXJKO\ௐHVWLPDWHGௐ ௐRIௐௐ*RYHUQPHQWௐ)OHHWௐ6DOHV
:KDWௐLVௐ\RXUௐ&DQDGLDQௐPDUNHWௐVKDUHௐIRUௐWKHௐ
VROXWLRQVௐWKDWௐ\RXௐDUHௐSURSRVLQJ"
1$)*ௐFXUUHQWௐ&DQDGLDQௐPDUNHWௐVKDUHௐLVௐ]HURௐKRZHYHUௐSODQVௐDUHௐLQௐSODFHௐWRௐ DJJUHVVLYHO\ௐJRௐDIWHUௐ
WKHௐ&DQDGLDQௐPDUNHW
+DVௐ\RXUௐEXVLQHVVௐHYHUௐSHWLWLRQHGௐIRUௐ
EDQNUXSWF\ௐSURWHFWLRQ"ௐ,IௐVRௐH[SODLQௐLQௐGHWDLO
1R
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
+RZௐLVௐ\RXUௐRUJDQL]DWLRQௐEHVWௐGHVFULEHGௐLVௐLWௐ
DௐPDQXIDFWXUHUௐDௐGLVWULEXWRUGHDOHUUHVHOOHUௐRUௐ
DௐVHUYLFHௐSURYLGHU"ௐௐ$QVZHUௐZKLFKHYHUௐ
TXHVWLRQௐ
HLWKHUௐD
ௐRUௐE
ௐMXVWௐEHORZ
ௐEHVWௐ
DSSOLHVௐWRௐ\RXUௐRUJDQL]DWLRQ
D
ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐ
RUௐVLPLODUௐHQWLW\
ௐ
SURYLGHௐ\RXUௐZULWWHQௐDXWKRUL]DWLRQௐWRௐDFWௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐIRUௐWKHௐPDQXIDFWXUHUௐ
RIௐWKHௐSURGXFWVௐSURSRVHGௐLQௐWKLVௐ5)3ௐ,Iௐ
DSSOLFDEOHௐLVௐ\RXUௐGHDOHUௐQHWZRUNௐ
LQGHSHQGHQWௐRUௐFRPSDQ\ௐRZQHG"
E
ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
PDQXIDFWXUHUௐRUௐVHUYLFHௐSURYLGHUௐGHVFULEHௐ
\RXUௐUHODWLRQVKLSௐZLWKௐ\RXUௐVDOHVௐDQGௐVHUYLFHௐ
IRUFHௐDQGௐZLWKௐ\RXUௐGHDOHUௐQHWZRUNௐLQௐ
GHOLYHULQJௐWKHௐSURGXFWVௐDQGௐVHUYLFHVௐSURSRVHGௐ
LQௐWKLVௐ5)3ௐ$UHௐWKHVHௐLQGLYLGXDOVௐ\RXUௐ
HPSOR\HHVௐRUௐWKHௐHPSOR\HHVௐRIௐDௐWKLUGௐSDUW\"
1$)*ௐLVௐEHVWௐGHVFULEHGௐDVௐ³$´ௐDௐ'LVWULEXWHU'HDOHU5HVHOOHU'HDOHUௐ3DUWQHUௐIRUௐWKHௐௐ 0DQXIDFWXUHUVௐFRQWDLQHGௐLQௐRXUௐUHVSRQVHௐ)RUGௐ0RWRUௐ&RPSDQ\ௐ5$0ௐ&KHYUROHWௐ +LQRௐ,VX]Xௐ,QWHUQDWLRQDOௐ9ROYRௐ)UHLJKWOLQHUௐ:HVWHUQௐ6WDUௐ0DFNௐ.HQZRUWKௐDQGௐ 3HWHUELOWௐ$OOௐRUGHUVௐDUHௐSODFHGௐZLWKௐIUDQFKLVHGௐGHDOHUVKLSVௐDQGௐXOWLPDWHO\ௐWLWOHGௐWRௐWKHௐ PHPEHUௐ$OOௐRXUௐDSSURSULDWHௐFHUWLILFDWHVௐFDQௐEHௐYLHZHGௐLQௐWKHௐ³5HODWHGௐ&HUWLILFDWLRQ´ௐ VHFWLRQௐIRUௐHLWKHUௐRXUௐGHDOHUVKLSVௐGLUHFWௐRUௐRXUௐSDUWQHUௐGHDOHUVௐ\RXௐZLOOௐILQGௐDOOௐ DSSURSULDWHௐFHUWLILFDWHVௐ:HௐGRௐQRWௐVHOOௐXVHGௐHTXLSPHQWௐWRௐWKHௐPHPEHUVௐௐ$VௐZHOOௐ \RXௐZLOOௐILQGௐ1$)*ௐKDVௐQDPHGௐRXUௐGHDOHUௐSDUWQHUVௐDVௐDGGLWLRQDOௐLQVXUHGௐXQGHUௐRXUௐ SROLF\
,IௐDSSOLFDEOHௐSURYLGHௐDௐGHWDLOHGௐH[SODQDWLRQௐ
RXWOLQLQJௐWKHௐOLFHQVHVௐDQGௐFHUWLILFDWLRQVௐWKDWௐ
DUHௐERWKௐUHTXLUHGௐWRௐEHௐKHOGௐDQGௐDFWXDOO\ௐ
KHOGௐE\ௐ\RXUௐRUJDQL]DWLRQௐ
LQFOXGLQJௐWKLUGௐ
SDUWLHVௐDQGௐVXEFRQWUDFWRUVௐWKDWௐ\RXௐXVH
ௐLQௐ
SXUVXLWௐRIௐWKHௐEXVLQHVVௐFRQWHPSODWHGௐE\ௐWKLVௐ
5)3
$ௐ'HDOHUௐ/LFHQVHௐDQGௐ)UDQFKLVHௐDJUHHPHQWௐLVVXHGௐE\ௐWKHௐ0DQXIDFWXUHௐ'HSDUWPHQWௐ RIௐ0RWRUௐ9HKLFOHVௐ/LFHQVHௐDORQJௐZLWKௐDௐ5HVHOOHU¶VௐSHUPLWௐDUHௐWKHௐPRVWௐSHUWLQHQWௐ OLFHQVHVௐWRௐKROGௐ,QௐWKHௐDWWDFKPHQWௐLQௐVHFWLRQௐ³5HODWHGௐ&HUWLILFDWLRQ´ௐ\RXௐZLOOௐILQGௐWKHௐ IROORZLQJௐHLWKHUௐDVௐDௐVROHO\ௐRZQHGௐHQWLW\ௐRUௐE\ௐRXUௐSDUWQHUௐGHDOHUௐZHௐMRLQWO\ௐKROGௐ ,56ௐ$SSURYHGௐ)(7ௐ1XPEHU
&$ௐ6WDWHௐ6HOOHU¶Vௐ3HUPLWௐ
&$ௐ6WDWHௐ6HOOHU¶Vௐ3HUPLWௐ
'HSDUWPHQWௐRIௐ0RWRUௐ9HKLFOHௐ9HKLFOHௐ'HDOHUௐ/LFHQVHௐ1XPEHUௐ 'HSDUWPHQWௐRIௐ0RWRUௐ9HKLFOHௐ9HKLFOHௐ'HDOHUௐ/LFHQVHௐ1XPEHUௐ 'HSDUWPHQWௐRIௐ0RWRUௐ9HKLFOHௐ9HKLFOHௐ'HDOHUௐ/LFHQVHௐ1XPEHUௐ %XUHDXௐRIௐ$XWRPRWLYHௐUHSDLUௐ5HJLVWUDWLRQௐௐ$5'ௐ
&$ௐ6WDWHௐ6HOOHU¶Vௐ3HUPLWௐ
&LW\ௐRIௐ:DWVRQYLOOHௐ%XVLQHVVௐ/LFHQVHௐ1XPEHUௐ
&LW\ௐRIௐ:DWVRQYLOOHௐ%XVLQHVVௐ/LFHQVHௐ1XPEHUௐ
)LFWLWLRXVௐ%XVLQHVVௐ1DPHVௐIURPௐ6DQWDௐ&UX]ௐ&RXQW\ௐIRUௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐ )%1ௐ
&DOLIRUQLDௐ*HQHUDOௐ5HVDOHௐ&HUWLILFDWHௐ
'XQௐ ௐ%UDGVWUHHWௐ1XPEHUௐ
*RYHUQPHQWௐRIௐ7KHௐ'LVWULFWௐRIௐ&ROXPELDௐ&HUWLILFDWH
*RYHUQPHQWௐRIௐWKHௐ'LVWULFWௐRIௐ&ROXPELDௐ7D[ௐ5HJLVWUDWLRQௐௐ &LW\ௐRIௐ/RVௐ$QJHOHVௐ7D[ௐ5HJLVWUDWLRQௐ
*RYHUQPHQWௐRIௐ7KHௐ'LVWULFWௐRIௐ&ROXPELDௐ&/($1ௐ+$1'6ௐ&(57,),&$7,21 6DQௐ'LHJRௐ)UHLJKWOLQHUௐ6HOOHU¶Vௐ3HUPLW
&RPPRQZHDOWKௐRIௐ9LUJLQLDௐ6WDWHௐ&RUSRUDWLRQௐ&RPPLVVLRQௐ&HUWLILFDWHௐ 6WDWHௐRIௐ0DU\ODQGௐ*RRGௐ6WDQGLQJௐ&HUWLILFDWHௐ
.DQVDVௐ'HSDUWPHQWௐRIௐ5HYHQXHௐIRUௐ.DQVDVௐ&LW\ௐ3HWHUELOW
1HZௐ-HUVH\ௐ'HSDUWPHQWௐRIௐ7UHDVXU\ௐ5HJLVWUDWLRQௐ&HUWLILFDWH 1HZௐ-HUVH\ௐ%XVLQHVVௐ5HJLVWUDWLRQௐ
1RWLFHௐRIௐ&RPSOLDQFHௐRIௐWKHௐ&DQWRQௐ&LW\ௐ&RGLILHGௐ2UGLQDQFHௐ (PSOR\HHௐ,QIRUPDWLRQௐ5HSRUWௐIRUௐWKHௐ6WDWHௐRIௐ1HZௐ-HUVH\ௐ 6WDWHௐRIௐ0DU\ODQGௐ1HZௐ6DOHVௐDQGௐ8VHௐWD[ௐ/LFHQVHௐ
&$ௐ6WDWHௐ6HOOHU¶Vௐ3HUPLWௐௐ
6RXWKௐ&DUROLQDௐ'HSDUWPHQWௐRIௐ0RWRUௐ9HKLFOHVௐ/LFHQVHௐ1XPEHUௐ 6WDWHௐRIௐ6RXWKௐ&DUROLQDௐ5HWDLOௐ/LFHQVHௐ
&RPPRQZHDOWKௐRIௐ.HQWXFN\ௐ9HKLFOHௐ'HDOHUௐ/LFHQVHௐௐௐ
6WDWHௐRIௐ:HVWௐ9LUJLQLDௐ'HDOHUௐ/LFHQVHௐ
&RPPRQZHDOWKௐRIௐ.HQWXFN\ௐ9HKLFOHௐ'HDOHUௐ/LFHQVHௐௐௐ
6WDWHௐRIௐ7HQQHVVHHௐ9HKLFOHௐ'HDOHUௐ/LFHQVH
3URYLGHௐDOOௐ³6XVSHQVLRQௐRUௐ'HEDUPHQW´ௐ
LQIRUPDWLRQௐWKDWௐKDVௐDSSOLHGௐWRௐ\RXUௐ
RUJDQL]DWLRQௐGXULQJௐWKHௐSDVWௐWHQௐ\HDUV
'RHVௐQRWௐDSSO\
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
7DEOH,QGXVWU\5HFRJQLWLRQ 0DUNHWSODFH6XFFHVV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐDQ\ௐUHOHYDQWௐLQGXVWU\ௐDZDUGVௐRUௐ
UHFRJQLWLRQௐWKDWௐ\RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐ
LQௐWKHௐSDVWௐILYHௐ\HDUV
7KHௐPRVWௐSURGLJLRXVௐDZDUGௐ1$)*ௐKDVௐUHFHLYHGௐLQௐWKHௐSDVWௐௐ\HDUVௐZRXOGௐEHௐ7RSௐ 3ODFHPHQWௐLQௐ)RUGௐ0RWRUௐ&RPSDQ\ௐDVௐDௐOHDGLQJௐGHDOHUVKLSௐLQௐ*RYHUQPHQWௐ6DOHVௐ IROORZHGௐE\ௐRXUௐKLJKௐUDQNLQJௐUHFRJQLWLRQௐIURPௐ*HQHUDOௐ0RWRUVௐIRUௐRXUௐ&KHYUROHWௐ EUDQGௐௐ%RWKௐ1$)*ௐKDVௐUHFHLYHGௐௐRIௐWKHௐSDVWௐௐ\HDUV
:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ
JRYHUQPHQWDOௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV
$VௐDQௐRUJDQL]DWLRQௐPRVWௐRIௐRXUௐVDOHVௐDUHௐIRFXVHGௐRQௐUHWDLOௐKRZHYHUௐLQௐRXUௐGLYLVLRQௐ LQௐ)OHHWௐZHௐKDYHௐVROGௐWRௐDERXWௐௐ*RYHUQPHQWௐDFFRXQWV
:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ
HGXFDWLRQௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV
$VௐDௐSHUFHQWDJHௐRIௐRXUௐVDOHVௐLQௐWKHௐ*RYHUQPHQWௐDERXWௐௐZRXOGௐEHௐFRQVLGHUHGௐ WRௐ8QLYHUVLWLHVௐDQGௐ8QLILHGௐ6FKRROௐ'LVWULFWV
/LVWௐDQ\ௐVWDWHௐSURYLQFLDOௐRUௐFRRSHUDWLYHௐ
SXUFKDVLQJௐFRQWUDFWVௐWKDWௐ\RXௐKROGௐ:KDWௐLVௐ
WKHௐDQQXDOௐVDOHVௐYROXPHௐIRUௐHDFKௐRIௐWKHVHௐ
FRQWUDFWVௐRYHUௐWKHௐSDVWௐWKUHHௐ\HDUV"
:HௐKROGௐWKHௐ6WDWHௐRIௐ&DOLIRUQLDௐFRQWUDFWௐZLWKௐYROXPHVௐIURPௐௐWRௐௐXQLWVௐDௐ\HDUௐ GXULQJௐWKHௐSDVWௐWKUHHௐ\HDUVௐ6HFRQGௐRXUௐ6RXUFHZHOOௐ&RQWUDFW¶VௐௐௐDQGௐ ௐZKLFKௐRYHUௐWKHௐSDVWௐWKUHHௐ\HDUVௐKDVௐVROGௐDௐYROXPHௐRIௐௐௐRIௐ &RPELQHGௐ4XDUWHUO\ௐ6DOHV
/LVWௐDQ\ௐ*6$ௐFRQWUDFWVௐRUௐ6WDQGLQJௐ2IIHUVௐ
DQGௐ6XSSO\ௐ$UUDQJHPHQWVௐ
626$
ௐWKDWௐ\RXௐ
KROGௐ:KDWௐLVௐWKHௐDQQXDOௐVDOHVௐYROXPHௐIRUௐ
HDFKௐRIௐWKHVHௐFRQWUDFWVௐRYHUௐWKHௐSDVWௐWKUHHௐ
\HDUV"
1$)*ௐIRFXVௐLVௐRQௐRXUௐ6RXUFHZHOOௐ&RQWUDFWVௐZHௐGRௐQRWௐKROGௐDQ\ௐRWKHUௐEHVLGHVௐWKHௐ 6WDWHௐRIௐ&DOLIRUQLD
7DEOH5HIHUHQFHV7HVWLPRQLDOV
/LQH,WHP6XSSO\UHIHUHQFHLQIRUPDWLRQIURPWKUHHFXVWRPHUVZKRDUHHOLJLEOHWREH6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHV (QWLW\1DPH
&RQWDFW1DPH
3KRQH1XPEHU
3RUWௐRIௐ/RVௐ$QJHOHVௐ&$ 0Uௐ'DYHௐ&RPHU
&RXQW\ௐRIௐ9HQWXUHௐ&$ 0Uௐ-RUJHௐ%RQLOOD
&LW\ௐRIௐ$XVWLQௐ7; 0Uௐ0DWWௐ6DJHU
7DEOH7RS)LYH*RYHUQPHQWRU(GXFDWLRQ&XVWRPHUV
/LQH,WHP3URYLGHDOLVWRI\RXUWRSILYHJRYHUQPHQWHGXFDWLRQRUQRQSURILWFXVWRPHUV HQWLW\QDPHLVRSWLRQDO
LQFOXGLQJHQWLW\W\SHWKHVWDWHRUSURYLQFHWKHHQWLW\LVORFDWHGLQVFRSHRIWKHSURMHFW V
VL]HRIWUDQVDFWLRQ
V
DQGGROODU
YROXPHVIURPWKHSDVWWKUHH\HDUV
(QWLW\1DPH (QWLW\7\SH
6WDWH
3URYLQFH
6FRSHRI:RUN
6L]HRI7UDQVDFWLRQV
'ROODU9ROXPH3DVW7KUHH<HDUV
&LW\ௐRIௐ$XVWLQ *RYHUQPHQW 7H[DV7; 3XUFKDVHU ௐ9HKLFOHVௐDWௐDௐWLPH 2YHUௐ0
/RVௐ$QJHOHVௐ
'HSDUWPHQWௐRIௐ
:DWHUௐDQGௐ
3RZHU
*RYHUQPHQW &DOLIRUQLD&$ 3XUFKDVHU 2YHUௐௐ7UXFNV 2YHUௐ0
3RUWௐRIௐ/RVௐ
$QJHOHV
*RYHUQPHQW &DOLIRUQLD&$ 3XUFKDVHU 2YHUௐௐ7UXFNV 2YHUௐ0
&LW\ௐRIௐ6DQௐ
'LHJR
*RYHUQPHQW &DOLIRUQLD&$ 3XUFKDVHU 2YHUௐௐ7UXFNV 2YHUௐ0
$QQௐ$UXQGHOௐ
&RXQW\
*RYHUQPHQW 0DU\ODQG0' 3XUFKDVHU 2YHUௐௐ7UXFNV 2YHUௐ0
7DEOH$ELOLW\WR6HOODQG'HOLYHU6HUYLFH
'HVFULEH\RXUFRPSDQ\¶VFDSDELOLW\WRPHHWWKHQHHGVRI6RXUFHZHOOSDUWLFLSDWLQJHQWLWLHVDFURVVWKH86DQG&DQDGDDVDSSOLFDEOH<RXU UHVSRQVHVKRXOGDGGUHVVLQGHWDLODWOHDVWWKHIROORZLQJDUHDVORFDWLRQVRI\RXUQHWZRUNRIVDOHVDQGVHUYLFHSURYLGHUVWKHQXPEHURI
ZRUNHUV
IXOOWLPHHTXLYDOHQWV
LQYROYHGLQHDFKVHFWRUZKHWKHUWKHVHZRUNHUVDUH\RXUGLUHFWHPSOR\HHV RUHPSOR\HHVRIDWKLUGSDUW\
DQGDQ\RYHUODSEHWZHHQWKHVDOHVDQGVHUYLFHIXQFWLRQV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
6DOHVௐIRUFH :HௐKDYHௐDௐ'LUHFWௐDQGௐ,QGLUHFWௐVDOHVௐIRUFHௐ2XUௐGLUHFWௐVDOHVௐIRUFHௐDUHௐRXUௐHPSOR\HHVௐ DQGௐSDUWQHUௐGHDOHUVௐ&RPELQHGௐRXUௐHVWLPDWHGௐHPSOR\HHௐFRXQWௐH[FHHGVௐௐSHUVRQDOVௐ GHGLFDWHGௐWRௐVXSSRUWLQJௐRXUௐGHDOHUVKLSVௐDQGௐ1$)*ௐ)OHHWௐ'LYLVLRQௐ2XUௐLQGLUHFWௐVDOHVௐ IRUFHௐZKLFKௐZRXOGௐEHௐRXUௐSDUWQHUௐVXSSOLHUVௐDQGௐXSILWWHUVௐZRXOGௐEHௐZHOOௐDERYHௐௐ :LWKௐERWKௐGLUHFWௐDQGௐLQGLUHFWௐVDOHVௐIRUFHௐVWDIIௐ1$)*ௐKDVௐEHHQௐSURYHQௐWRௐPDLQWDLQௐDQGௐ VHUYLFHௐWKHௐFXUUHQWௐGHPDQGௐRIௐWKHௐPHPEHUVௐ$VௐWKHௐQXPEHUௐRIௐPHPEHUVௐJURZௐWKDWௐZHௐ FDQௐKHOSௐWKHௐPRUHௐVWDIIௐZHௐZRXOGௐHDJHUO\ௐHPSOR\HHௐWRௐKHOSௐPHHWௐGHPDQG
'HDOHUௐQHWZRUNௐRUௐRWKHUௐGLVWULEXWLRQௐPHWKRGV 2XUௐIUDQFKLVHௐQHWZRUNௐZKLFKௐFRYHU¶VௐRXUௐSURSRVHGௐௐPDQXIDFWXUHUVௐDUHௐVHFRQGௐWR QRQHௐ:LWKௐLQGXVWU\ௐIRUHIURQWௐRIௐWKHௐFRPELQHGௐH[SHULHQFHௐRIௐPDQXIDFWXUHVௐOLNHௐ7KHௐ )RUGௐ0RWRUௐ&RPSDQ\ௐ*HQHUDOௐ0RWRUVௐ)UHLJKWOLQHUௐ0$&.ௐ3HWHUELOWௐDQGௐ.HQZRUWKௐWRௐ QDPHௐDௐIHZௐKDYHௐHVWDEOLVKHGௐDௐQDWLRQDOௐSUHVHQFHௐZHUHௐDOOௐPHPEHUVௐFDQௐUHFHLYHௐ VHUYLFHௐDQGௐZDUUDQW\ௐUHSDLUVௐRQௐWKHUHௐUHVSHFWLYHௐSURGXFWVௐ7KHௐGLVWULEXWLRQௐRIௐDQௐ $XWRPRELOHௐRUௐ&DEௐ&KDVVLVௐKDVௐDOZD\VௐEHHQௐDQௐRQJRLQJௐFKDOOHQJHௐIRUௐDOOௐ PDQXIDFWXUHVௐQHZௐDQGௐROGௐ+RZHYHUௐZHௐLQௐ$PHULFDௐKDYHௐWKHௐEHVWௐ$XWRPRELOHௐ6XSSO\ௐ &KDLQௐ1HWZRUNௐLQௐWKHௐZRUOGௐDQGௐDVௐDௐIUDQFKLVHGௐGHDOHUௐRIௐEUDQGVௐZHௐWRRௐJHWௐWDNHௐIXOOௐ DGYDQWDJHௐRIௐWKHௐQHWZRUNௐWRௐVKLSௐDQGௐVXSSO\ௐRXUௐPHPEHUௐFOLHQWVௐQDWLRQZLGH
6HUYLFHௐIRUFH :LWKௐRYHUௐWKRXVDQGVௐRIௐVHUYLFHௐORFDWLRQVௐUHSUHVHQWLQJௐRXUௐௐPDQXIDFWXUHUVௐDௐPHPEHUௐ FOLHQWௐFDQௐILQGௐZLWKௐHDVHௐDௐVHUYLFHௐVWDWLRQௐRUௐZDUUDQW\ௐUHSDLUௐIDFLOLW\ௐQHDUௐE\ௐ2IௐFRXUVHௐ $ODVNDௐDQGௐ+DZDLLௐGRௐKDYHௐDௐODUJHUௐGLVWDQFHௐEHWZHHQௐIUDQFKLVHVௐDௐPHPEHUௐZRXOGௐ XWLOL]HௐIRUௐZDUUDQW\ௐUHSDLUௐRUௐVHUYLFH
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
'HVFULEHௐLQௐGHWDLOௐWKHௐSURFHVVௐDQGௐ
SURFHGXUHௐRIௐ\RXUௐFXVWRPHUௐVHUYLFHௐ
SURJUDPௐLIௐDSSOLFDEOHௐௐ,QFOXGHௐ\RXUௐ
UHVSRQVHWLPHௐFDSDELOLWLHVௐDQGௐ
FRPPLWPHQWVௐDVௐZHOOௐDVௐDQ\ௐLQFHQWLYHVௐWKDWௐ
KHOSௐ\RXUௐSURYLGHUVௐPHHWௐ\RXUௐVWDWHGௐ
VHUYLFHௐJRDOVௐRUௐSURPLVHV
7RௐEHVWௐLOOXVWUDWHௐRXUௐ&XVWRPHUௐ6HUYLFHௐSURJUDPVௐ,ௐDVNௐWKDWௐ\RXௐXVHௐDVௐDௐUHIHUHQFHௐ RXUௐ=,3ௐILOHௐXQGHUௐ$GGLWLRQDOௐ'RFXPHQWVௐDQGௐZLWKLQௐLQௐDௐ=,3ௐILOHௐQDPHGௐ³0HPEHUௐ:DONௐ 7KURXJK´ௐ6WDUWௐZLWKௐDQGௐYLHZௐLQௐRUGHUௐZKLFKௐ,ௐZLOOௐH[SODLQௐLQௐRUGHUௐKHUH +RZௐ$ௐ0HPEHUௐ&DQௐ*HWௐ4XRWHVௐ2QOLQHௐ'HPRௐ$ௐPHPEHUௐFDQௐREWDLQௐPRVWௐTXRWHVௐE\ௐ YLVLWLQJௐRXUௐZHEVLWHௐZZZ1DWLRQDO$XWR)OHHW*URXSFRPௐZKHUHௐDௐVLPSOHௐRQHௐVWHSௐIRUPௐLVௐ QHHGHGௐIRUௐUHJLVWUDWLRQௐ7KLVௐLVௐWRௐSURWHFWௐWKHௐSULFHௐLQIRUPDWLRQௐIURPௐQRQPHPEHUVௐ 2QFHௐDௐPHPEHUௐUHJLVWHUVௐWKH\ௐZLOOௐUHFHLYHௐDQௐDXWRPDWHGௐZHOFRPHௐHPDLOௐZLWKௐDௐGHPRௐ YLGHRௐRQௐKRZௐWRௐXVHௐRXUௐVLWHௐ0HPEHUVௐZLOOௐJDLQௐDFFHVVௐWRௐWKHUHௐYHU\ௐRZQௐGDVKERDUGௐ ZKLFKௐZLOOௐKRXVHௐDOOௐWKHUHௐTXRWHVௐLQௐRQHௐVDIHௐVHFXUHௐORJLQௐ0HPEHU¶VௐFDQௐVHOHFWௐZKLFKௐ EUDQGௐWKH\ௐDUHௐORRNLQJௐIRUௐDQGௐPRGHOௐ\HDUௐ2XUௐVLWHௐVKRZVௐDOOௐWKHௐFDWHJRULHVௐWKHௐ EUDQGௐRIIHUVௐVXFKௐDVௐ&DUVௐ9DQVௐ689¶Vௐ7UXFNVௐDQGௐ&KDVVLVௐ&DEVௐ0HPEHUVௐZLOOௐ WKHQௐEHௐDEOHௐWRௐGULOOௐGRZQௐIRUௐWKHௐULJKWௐVHOHFWLRQௐE\ௐSLFNLQJௐIURPௐWKHௐILOWHUௐPHQXௐRIௐ ZKDWௐFDEௐWKHUHௐORRNLQJௐIRUௐ
5HJXODUௐ([WHQGHGௐRUௐ&UHZ
ௐWRௐௐZKHHOௐRUௐௐZKHHOௐGULYHௐ
GRZQௐWRௐWKHௐEHGௐOHQJWKௐWKHUHௐORRNLQJௐIRUௐௐ$OOௐIDFWRU\ௐRSWLRQVௐDUHௐWKHQௐSUHVHQWHGௐIRUௐ WKHௐPHPEHUௐWRௐVHOHFWௐIURPௐWKLVௐZLOOௐVKRZௐDOOௐFXUUHQWௐIDFWRU\ௐRUGHUDEOHௐRSWLRQVௐWDNLQJௐ WKHௐJXHVVௐZRUNௐRXWௐIRUௐWKHௐPHPEHUௐ2QFHௐDௐPHPEHUௐVHOHFWVௐDௐGHVLUHGௐEXLOGௐWKH\ௐZLOOௐ VHHௐWKHUHௐ6RXUFHZHOOௐ3ULFHௐUHSRUWௐVKRZLQJௐWKHௐ0653ௐWKHUHௐFRQWUDFWௐSULFHௐWKHௐVDYLQJௐ LQௐUHDOௐGROODUVௐDQGௐDVௐDௐSHUFHQWDJHௐ,QௐWKHௐ3')ௐH[DPSOHௐ\RXௐFDQௐVHHௐDௐVDYLQJௐRIௐௐ ௐRIௐௐWRௐWKHௐPHPEHUௐVKRZLQJௐDௐVLJQLILFDQWௐVDYLQJVௐ0HPEHUVௐWKHQௐFDQௐ FKRVHௐWRௐDGGௐH[WUD¶VௐWRௐWKHUHௐRUGHUௐOLNHௐH[WUDௐNH\V¶ௐVHUYLFHௐPDQXDOVௐVDOHVௐWD[ௐDQGௐ HYHQௐUHTXHVWௐDQௐXSILWௐWRௐEHௐDGGHGௐWRௐWKHUHௐTXRWHௐ/DVWO\ௐWKH\ௐZLOOௐEHௐJLYHQௐDௐFRPSOHWHௐ WXUQௐNH\ௐTXRWHௐSDFNDJHௐWRௐSULQWௐZKLFKௐZLOOௐLQFOXGHௐWKHUHௐFXVWRPL]HGௐ4XRWHௐ,'ௐ 'HVFULSWLRQௐDQGௐ6SHFLILFDWLRQVௐRIௐZKDWௐWKH\ௐEXLOWௐௐௐ
+RZௐ0HPEHUVௐDQGௐ8SILWWHUVௐFDQௐ3DUWQHUௐZLWKௐ1$)*ௐ2XUௐGHGLFDWHGௐZHEVLWHௐ ZZZ1$)*3DUWQHUFRPௐZDVௐEXLOWௐWRௐDFFRPPRGDWHௐWKHௐPHPEHUௐZKRௐZRXOGௐOLNHௐDௐ FHUWDLQௐXSILWWHUௐWRௐXSILWௐWKHUHௐYHKLFOHVௐ,WௐZDVௐDOVRௐEXLOWௐIRUௐXSILWWHUVௐWRௐKDYHௐDௐSODFHௐWRௐ JRௐZKHUHௐWKH\ௐFDQௐILQGௐLQIRUPDWLRQௐRQௐKRZௐWRௐSDUWQHUௐZLWKௐ1$)*ௐWRௐEHWWHUௐVHUYHௐWKHUHௐ ORFDOௐPHPEHUVௐ
([DPSOHௐRIௐ$ௐ0HPEHUௐZLWKௐ8SILWௐ4XRWHௐ7KLVௐLVௐDQௐH[DPSOHௐRIௐKRZௐZHௐXVHௐRXUௐ&DEௐ &KDVVLVௐDQGௐFRPELQHௐWKHPௐZLWKௐDQௐXSILWௐWRௐSURYLGHௐDௐWXUQNH\ௐVROXWLRQௐIRUௐWKHௐPHPEHUௐ LQௐDௐVLPSOHௐWRௐIROORZௐIRUPDWௐ
(7$ௐ6\VWHPௐIRUௐ0HPEHUVௐ:DONௐ7KURXJKௐ7KLVௐLVௐZKHUHௐPHPEHUVௐFDQௐHDVLO\ௐFRPHௐWRௐ RXUௐZHEVLWHௐWKHௐVDPHௐZHEVLWHௐWKH\ௐEXLOWௐWKHUHௐFKDVVLVௐRQௐDQGௐWUDFNௐWKHUHௐRUGHUௐOLNHௐ WKH\ௐZRXOGௐDௐ836ௐSDFNDJHௐ:HௐKDYHௐDௐYHU\ௐVLPSOHௐGLVSOD\ௐRQௐRXUௐKRPHSDJHௐ³7UDFNௐ \RXUௐRUGHU´ௐZKHUHௐPHPEHUVௐFDQௐHQWHUௐRQHௐRIௐWKHௐIROORZLQJௐ3XUFKDVHௐ2UGHUௐ1XPEHUௐ 4XRWHௐ,'ௐ8SILWௐ4XRWHௐ,'ௐRUௐYLQௐWRௐHDVLO\ௐVHHௐWKHUHௐLQௐWKHௐSURFHVVௐWKHUHௐSDUWLFXODUௐ RUGHUௐLVௐLQௐ
&RXUWHV\ௐ&RQILUPDWLRQௐ([SODLQHGௐ$IWHUௐ1$)*ௐUHFHLYHVௐDQௐRUGHUௐIURPௐDௐ0HPEHUௐZHௐ DOZD\VௐOLNHௐWRௐVHQGௐWKHௐPHPEHUௐDௐ&RXUWHV\ௐ&RQILUPDWLRQௐ7KLVௐLVௐZHUHௐWKHௐPHPEHUௐ ZLOOௐGRXEOHௐFKHFNௐVRPHௐSDUWLFXODUVௐRQௐWKHUHௐRUGHUௐOLNHௐ&RORUௐ4XDQWLW\ௐ8SILWௐDQGௐWRௐ HQVXUHௐDOOௐ6SHFLILFDWLRQ¶VௐDUHௐDOOௐFRUUHFWௐEHIRUHௐRUGHUௐSODFHPHQWௐௐ:HௐDOVRௐOLNHௐWRௐDVNௐ IRUௐWLWOHௐLQIRUPDWLRQௐDWௐWKLVௐSRLQWௐVRௐZHௐFDQௐKHOSௐSURFHVVௐWKHௐSDSHUZRUNௐDWௐGHOLYHU\ௐ SURPSWO\
ௐௐ)DFWRU\ௐ2UGHUௐ&XWௐ2IIௐ1RWLFHVௐ+HUHௐLVௐZHUHௐZHௐOLNHௐWRௐKLJKOLJKWௐZHUHௐPHPEHUVௐFDQௐ DFFHVVௐDQ\ௐXSFRPLQJௐIDFWRU\ௐRUGHUௐFXWௐRIIௐGDWHVௐ:HௐZDONௐWKHௐPHPEHUௐWKURXJKௐWKHௐ SURFHVVௐVWHSௐE\ௐVWHSௐWRௐHQVXUHௐWKHௐPHPEHUௐNQRZVௐWKHௐXSFRPLQJௐIDFWRU\ௐRUGHUௐFXWௐRIIௐ GDWHௐZHௐHYHQௐSULQWௐWKLVௐLQIRUPDWLRQௐ
LIௐNQRZQௐDWௐWKHௐWLPH
ௐULJKWௐRQௐWKHௐFRYHUௐSDJHௐRIௐ
WKHUHௐTXRWHVௐ
9DOLGDWLRQௐ:DONௐ7KURXJKௐ([DPSOHௐ7RௐGHPRQVWUDWHௐDௐSULFHௐYDOLGDWLRQௐZHௐVKRZௐZKDWௐDௐ PHPEHUௐZRXOGௐVHHௐZKHQௐWKH\ௐEXLOGௐDௐWUXFNௐRQௐRXUௐVLWHௐ$WௐFKHFNௐRXWௐWKHௐPHPEHUௐ ZRXOGௐVHHௐWKHௐ7RWDOௐ&RQILJXUHGௐ0653ௐRIௐௐௐ$ௐ6RXUFHZHOOௐ3ULFHௐRIௐௐ ௐ7RWDOௐ6DYLQJௐRIௐௐௐRUௐௐIRUௐDௐௐ)ௐIROORZHGௐE\ௐWKHௐ
SULFLQJௐSDJHௐZKLFKௐVKRZVௐWKHௐ0LQLPXPௐ'LVFRXQWௐRIௐDWௐOHDVWௐௐ$Vௐ\RXௐVHHௐZHௐ SURYLGHGௐDQௐDGGLWLRQDOௐௐGLVFRXQWௐRQௐWRSௐRIௐWKHௐௐFRQWUDFWௐGLVFRXQWௐ7KLVௐ ZRXOGௐEHௐWKHௐFDVHௐLQௐWKLVௐH[DPSOH
,GHQWLI\ௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐ
SURYLGHௐ\RXUௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐLQௐWKHௐ
8QLWHGௐ6WDWHV
:HௐKDYHௐSURYLGHGௐDௐOLVWௐRIௐRXUௐWRSௐௐPHPEHUFOLHQWVௐGHPRQVWUDWLQJௐRXUௐDELOLW\ௐWRௐ VHUYLFHௐDOOௐPHPEHUVௐQDWLRQZLGHௐ/RFDWHGௐLQௐWKHௐ0DUNHWLQJௐ3ODFHௐ=,3ௐILOHௐDVௐ³1$)*ௐ 7RSௐௐ0HPEHUௐ&OLHQWV´ௐ3')
,GHQWLI\ௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐWRௐ
SURYLGHௐ\RXUௐSURGXFWVௐDQGௐVHUYLFHVௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐLQௐ&DQDGD
2XUௐDELOLW\ௐDQGௐNQRZௐKRZௐWRௐFDUU\ௐRXUௐEXVLQHVVௐPRGHOௐLQWRௐ&DQDGDௐKDVௐQHYHUௐEHHQௐ DVௐVWURQJௐDVௐLWௐLVௐWRGD\ௐZHௐEHOLHYHௐDௐVLPSOHௐ86ௐ'ROODUௐWRௐ&DQDGLDQௐH[FKDQJHௐUDWHௐ FRXSOHGௐZLWKௐRXUௐSULFLQJௐVWUXFWXUHௐZLOOௐDOORZௐ1$)*ௐWRௐILQDOO\ௐEHௐLQௐDௐSRVLWLRQௐWRௐௐVHUYHௐ PHPEHUVௐLQௐ&DQDGDௐE\ௐSDUWQHULQJௐZLWKௐ&DQDGLDQௐEDVHGௐGHDOHUௐJURXSV
,GHQWLI\ௐDQ\ௐJHRJUDSKLFௐDUHDVௐRIௐWKHௐ8QLWHGௐ
6WDWHVௐRUௐ&DQDGDௐWKDWௐ\RXௐZLOOௐ127ௐEHௐIXOO\ௐ
VHUYLQJௐWKURXJKௐWKHௐSURSRVHGௐFRQWUDFW
1$)*ௐZLOOௐVHUYLFHௐௐௐRIௐWKHௐ8QLWHGௐ6WDWHVௐRIௐ$PHULFDௐDQGௐDWWHPSWௐWRௐEXLOGௐWKHௐ VDPHௐPRGHOௐWRௐVHUYLFHௐDOOௐRIௐ&DQDGDௐ:HௐGRௐQRWௐNQRZௐ\HWௐZKDWௐUHJLRQVௐZHௐZLOOௐ HQFRXQWHUௐGLIILFXOW\ௐDQGௐKRZௐORQJௐWKHௐVROXWLRQௐZLOOௐWDNHௐEXWௐZHௐZLOOௐVWULYHௐWRௐVHUYLFHௐDOOௐ RIௐ&DQDGD
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
,GHQWLI\ௐDQ\ௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLW\ௐ
VHFWRUVௐ
LHௐJRYHUQPHQWௐHGXFDWLRQௐQRWIRU
SURILW
ௐWKDWௐ\RXௐZLOOௐ127ௐEHௐIXOO\ௐVHUYLQJௐ
WKURXJKௐWKHௐSURSRVHGௐFRQWUDFWௐ([SODLQௐLQௐ
GHWDLOௐ)RUௐH[DPSOHௐGRHVௐ\RXUௐFRPSDQ\ௐ
KDYHௐRQO\ௐDௐUHJLRQDOௐSUHVHQFHௐRUௐGRௐRWKHUௐ
FRRSHUDWLYHௐSXUFKDVLQJௐFRQWUDFWVௐOLPLWௐ\RXUௐ
DELOLW\ௐWRௐSURPRWHௐDQRWKHUௐFRQWUDFW"
:HௐZLOOௐVHUYLFHௐDOOௐ6RXUFHZHOOௐ0HPEHUVௐWKURXJKௐRXUௐௐKRXUVௐDௐGD\ௐ\HDUௐZHEVLWHௐ H[FHSWௐ1RQௐ3URILWVௐ1RQ3URILWVௐZRXOGௐEHௐVXEMHFWௐWRௐDௐGLIIHUHQWௐSULFLQJௐSURJUDPௐDQGௐ ZRXOGௐQHHGௐWRௐEHௐKDQGOHGௐRQௐDௐFDVHௐE\ௐFDVHௐEDVLVௐ1RQ3URILWVௐPRVWO\ௐGRௐQRWௐTXDOLI\ௐ IRUௐWKHௐGLVFRXQWௐJRYHUQPHQWVௐTXDOLI\ௐIRU
'HILQHௐDQ\ௐVSHFLILFௐFRQWUDFWௐUHTXLUHPHQWVௐRUௐ
UHVWULFWLRQVௐWKDWௐZRXOGௐDSSO\ௐWRௐRXUௐ
SDUWLFLSDWLQJௐHQWLWLHVௐLQௐ+DZDLLௐDQGௐ$ODVNDௐ
DQGௐLQௐ86ௐ7HUULWRULHV
7KHௐRQO\ௐUHTXLUHPHQWௐIRUௐPHPEHUVௐLQௐ$ODVNDௐ+DZDLLௐDQGௐ86ௐ7HUULWRULHVௐZRXOGௐEHௐ ORJLVWLFDOௐVKLSSLQJௐFRQVWUDLQWVௐWKHௐUHJLRQௐZRXOGௐKROGௐ)RUௐH[DPSOHௐZHௐFXUUHQWO\ௐSURYLGHௐ PHPEHUVௐLQௐ$ODVNDௐFKDVVLVௐFDEVௐZLWKௐXSILWVௐDQGௐWKHௐPHPEHUௐDOORZVௐXVௐWRௐDGGௐWKHௐ H[WUDௐVKLSSLQJௐFRVWௐSRUWௐFRVWௐDQGௐGULYHUௐFRVWௐWRௐORDGௐDQGௐXQORDGௐWKHUHௐYHKLFOHVௐIURPௐ SRUWௐWRௐSRUWௐ7KLVௐZRXOGௐEHௐUHTXLUHGௐLIௐQHHGHGௐWRௐEHௐDGGHGௐWRௐDQ\ௐTXRWHௐLQௐWKHVHௐ
UHJLRQV
7DEOH0DUNHWLQJ3ODQ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
'HVFULEHௐ\RXUௐPDUNHWLQJௐVWUDWHJ\ௐIRUௐ
SURPRWLQJௐWKLVௐFRQWUDFWௐRSSRUWXQLW\ௐௐ
8SORDGௐUHSUHVHQWDWLYHௐVDPSOHVௐRIௐ\RXUௐ
PDUNHWLQJௐPDWHULDOVௐ
LIௐDSSOLFDEOH
ௐLQௐ
WKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ
UHVSRQVH
,QௐDGGLWLRQௐWRௐWKHௐ6DPSOHௐ0DUNHWLQJௐ)O\HUVௐDQGௐ0DUNHWLQJௐ'HSDUWPHQWௐ&KDUWVௐXSORDGHGௐLQௐ WKHௐOLQNௐ³0DUNHWLQJௐ3ODQ6DPSOHV´ௐ
1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐIDFLOLWLHVௐDௐYDULHW\ௐRIௐPDUNHWLQJௐVWUDWHJLHVௐWRௐSURPRWHௐRXUௐ SURGXFWVௐDQGௐVHUYLFHVௐWRௐUHDFKௐRXWௐWRௐJRYHUQPHQWௐHQWLWLHVௐௐ 2XUௐFRPSDQ\ௐHQFRPSDVVHVௐPDLQO\ௐRXWERXQGௐPDUNHWLQJௐVWUDWHJLHVௐWRௐSURPRWHௐWKHௐ6RXUHZHOOௐ *RYHUQPHQWௐ9HKLFOHௐ&RQWUDFWௐௐ
(PDLOௐ0DUNHWLQJௐ3DUWௐRIௐRXUௐRXWERXQGௐVWUDWHJ\ௐLQFOXGHVௐSDLGௐRQOLQHௐPDUNHWLQJௐWHFKQLTXHVௐ VXFKௐDVௐWKHௐXVHௐRIௐHPDLOௐFDPSDLJQௐEODVWVௐௐ7KLVௐSURFHVVௐLQFOXGHVௐFUHDWLRQௐRIௐPXOWLSOHௐ FDPSDLJQௐIO\HUVௐXVHGௐWRௐFRQYH\ௐNH\ௐPHVVDJHVௐWRௐRXUௐWDUJHWHGௐDXGLHQFHௐௐ)O\HUௐPHVVDJHVௐ FRQVLVWௐRIௐWKHௐW\SHVௐRIௐYHKLFOHௐFRQWUDFWVௐEUDQGVௐVROGௐVSHFLDOௐGLVFRXQWVௐRIIHUHGௐWRௐILUVWௐWLPHௐ EX\HUVௐKROLGD\ௐWKHPHGௐIO\HUVௐYHKLFOHVௐRIIHUHGௐQHZௐZHEVLWHௐIHDWXUHVௐDQGௐPDQ\ௐPRUHௐ 7KLVௐPHWKRGௐHQFRXUDJHVௐSRWHQWLDOௐFXVWRPHUVௐWRௐRXUௐZHEVLWHௐWRௐH[SORUHௐRXUௐSURGXFWVௐDQGௐ VHUYLFHVௐௐ&DPSDLJQHUௐHPDLOௐPDUNHWLQJௐVHUYLFHௐDFWVௐQRWௐRQO\ௐWRௐVHQGௐRXWௐHPDLOVௐEXWௐDVௐDௐ &50ௐGDWDEDVHௐV\VWHPௐWRௐPRQLWRUௐVHQGௐDQGௐWUDFNௐHIIHFWLYHQHVVௐRIௐHPDLOVௐ2XUௐPDUNHWLQJௐ WHDPௐZRUNVௐFRQWLQXRXVO\ௐWRௐJDWKHUௐHPDLOVௐIURPௐJRYHUQPHQWௐHQWLWLHVௐWKRXJKௐRXWௐWKHௐ8QLWHGௐ 6WDWHVௐWRௐFRPSLOHௐDௐGDWDEDVHௐRIௐFOLHQWHOH
(YHQWௐ0DUNHWLQJௐௐ7KLVௐVWUDWHJ\ௐKDVௐSURYHQௐWRௐEHௐDௐVXFFHVVIXOௐDYHQXHௐWRௐJHQHUDWHௐOHDGVௐ DQGௐFUHDWHௐODVWLQJௐUHODWLRQVKLSVௐௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐDWWHQGVௐVHYHUDOௐWUDGHVௐVKRZVௐ SHUௐ\HDUௐWRௐHQJDJHௐFXVWRPHUVௐLQௐSHUVRQௐDORQJௐZLWKௐXSVHOOௐRSSRUWXQLWLHVௐௐ0HHWLQJௐSURVSHFWVௐ IDFHWRIDFHௐIRUPVௐDௐODVWLQJௐLPSUHVVLRQௐQRWௐDYDLODEOHௐWKURXJKௐRWKHUௐPHWKRGVௐRIௐVHOOLQJௐௐௐ 7UDGHௐVKRZVௐDWWHQGHGௐLQFOXGHௐ*);ௐ,$332ௐ1,*3ௐ$&7ௐ&$332ௐ&$6%2ௐWKURXJKRXWௐWKHௐ 8QLWHGௐ6WDWHVௐௐ
5HODWLRQVKLSௐ0DUNHWLQJௐௐ7KLVௐLVௐXWLOL]HGௐRQFHௐDௐFOLHQWௐLVௐGLUHFWHGௐWKRXJKௐRXUௐZHEVLWHௐWKRXJKௐ RQOLQHௐPHWKRGVௐௐ2QFHௐDௐSRWHQWLDOௐFOLHQWௐUHJLVWHUVௐDQGௐEHFRPHVௐDௐPHPEHUௐRQௐRXUௐZHEVLWHௐ RXUௐVDOHVௐWHDPௐZLOOௐSHUVRQDOO\ௐUHDFKௐRXWௐYLDௐSKRQHௐRUௐHPDLOௐWRௐSURYLGHௐIXUWKHUௐDVVLVWDQFHௐௐ 7KHௐUROHௐRIௐWKHௐVDOHVௐWHDPௐLVௐWRௐFRQWLQXHௐWRௐVXSSRUWௐDQGௐHPSRZHUௐFOLHQWVௐDQGௐHGXFDWHௐ WKHPௐRQௐSURGXFWVௐDQGௐVHUYLFHVௐRIIHUHGௐௐ7KHௐWHDPௐZLOOௐJRௐWKHௐH[WUDௐPLOHௐIRUௐVXEVFULEHUVௐ SURVSHFWVௐDQGௐFXVWRPHUVௐHYHQௐDIWHUௐDௐVDOHVௐWUDQVDFWLRQௐLVௐFRPSOHWHG ௐ2XUௐVDOHVௐWHDPௐKDVௐZRUNHGௐWLUHOHVVO\ௐWRௐIRFXVௐRQௐSURYLGLQJௐRXWVWDQGLQJௐFXVWRPHUௐVXSSRUWௐ WRௐFUHDWHௐSRZHUIXOௐUDSSRUWௐZLWKௐRXUௐFOLHQWVௐௐ%\ௐJRLQJௐDERYHௐDQGௐEH\RQGௐZHௐKDYHௐ HQKDQFHGௐH[LVWLQJௐUHODWLRQVKLSVௐDQGௐH[HFXWHGௐFXVWRPHUௐOR\DOW\ௐZLWKௐUHSHDWௐEXVLQHVVHVௐௐ7KH\ௐ VWULYHௐWRௐGHYLDWHௐIURPௐWKHௐ³&DUௐ6DOHVSHUVRQ´ௐPHQWDOLW\ௐZKLFKௐLVௐௐVDOHVௐGULYHQௐWRௐDௐ PRUHௐSURGXFWௐDQGௐFXVWRPHUௐVHUYLFHௐDSSURDFKௐE\ௐLQVWLOOLQJௐDௐVHQVHௐRIௐFRQILGHQFHௐWRௐRXUௐ FOLHQWVௐௐ7KHLUௐFRQVWDQWௐJRDOௐLVௐWRௐUHJXODUO\ௐDVVLVWௐFOLHQWVௐDQGௐDGGUHVVௐDQ\ௐQHHGVௐGXULQJௐWKHௐ HQWLUHௐVDOHVௐSURFHVVௐௐ6WULYLQJௐWRௐIRFXVௐRQௐVROXWLRQௐVHOOLQJௐYVௐSURGXFWௐVHOOLQJௐGHYHORSVௐLQWRௐ DௐPXWXDOO\ௐEHQHILFLDOௐDJUHHPHQWௐIRUௐFXVWRPHUVௐDQGௐWKHௐEXVLQHVVௐௐ 5HIHUUDO:RUGௐRIௐPRXWKௐௐ7KLVௐVWUDWHJ\ௐWLHVௐLQWRௐRXUௐRXWVWDQGLQJௐUHODWLRQVKLSௐPDUNHWLQJௐWRௐ FOLHQWVௐௐ7KHௐSRVLWLYHௐTXDOLW\ௐRIௐVHUYLFHௐH[SHULHQFHGௐE\ௐFXVWRPHUVௐKDVௐOHGௐWRௐDQௐLQFUHDVHGௐ QXPEHUௐRIௐVDOHVௐWKURXJKௐUHIHUUDOVௐௐ2XUௐJRDOௐLVௐWRௐSURYLGHௐH[HPSODU\ௐFXVWRPHUௐVHUYLFHௐ WKURXJKRXWௐHQWLUHௐVHOOLQJௐSURFHVVௐWRௐHQFRXUDJHௐUHSHDWௐEXVLQHVVௐDQGௐUHIHUUDOVௐௐ &RPLQJௐODWHௐVXPPHUௐRIௐௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐZLOOௐEHௐODXQFKLQJௐDௐ1$)*ௐ3DUWQHUௐ :HEVLWHௐWRௐLQFUHDVHௐWKHௐJURZWKௐRIௐRXUௐEXVLQHVVௐௐ7KHௐZHEVLWHௐZZZQDIJSDUWQHUFRPௐLVௐ H[SHFWHGௐWRௐODXQFKௐODWHௐVXPPHUHDUO\ௐIDOOௐRIௐௐௐ7KHௐVLWHௐHQFRXUDJHVௐERG\ௐXSILWWLQJௐ FRPSDQLHVௐWKURXJKRXWௐWKHௐ8QLWHGௐ6WDWHVௐWRௐSDUWQHUௐXSௐZLWKௐXVௐWRௐEHFRPHௐDௐSUHIHUUHGௐ PHPEHUௐௐ7KHௐEHQHILWVௐRIௐEHFRPLQJௐDௐSUHIHUUHGௐPHPEHUௐLVௐWRௐKDYHௐWKHLUௐEXVLQHVVௐ DGYHUWLVHGௐRQௐRXUௐVLWHௐDVௐZHOOௐDVௐUHIHUULQJௐDQ\ௐFOLHQWVௐZLWKௐXSILWWLQJௐQHHGVௐWRௐDௐORFDOௐERG\ௐ FRPSDQ\ௐZLWKLQௐWKHLUௐJHQHUDOௐYLFLQLW\ௐௐௐௐ2XUௐEX\HUVௐIURPௐJRYHUQPHQWௐDJHQFLHVௐDUHௐ HQFRXUDJHGௐWRௐJRௐRQௐWKHௐVLWHௐDVௐZHOOௐDQGௐORRNௐIRUௐORFDOௐERG\ௐXSILWWLQJௐFRPSDQLHVௐWKH\ௐDUHௐ LQWHUHVWHGௐLQௐZRUNLQJௐZLWKௐௐௐ7RௐMRLQௐRXUௐQHWZRUNௐWKH\ௐDUHௐUHTXLUHGௐWRௐDGYHUWLVHௐ1$)*ௐDQGௐ WKHௐ6RXUFHZHOOௐFRQWUDFWௐRQௐWKHLUௐEXVLQHVVௐZHEVLWHௐDQGௐUHIHUௐWKHLUௐFOLHQWVௐWRௐSXUFKDVHௐWKHLUௐ FDEFKDVVLVௐQHHGVௐWKURXJKௐ1$)*ௐௐ7KLVௐFUHDWHVௐDௐUHODWLRQVKLSௐWKDWௐZLOOௐJHQHUDWHௐLQFUHDVHGௐ VDOHVௐIURPௐERWKௐWKHௐVLGHVௐௐ:HௐDUHௐVWLOOௐFXUUHQWO\ௐEXLOGLQJௐWKHௐZHEVLWHௐDQGௐVHDUFKLQJௐIRUௐ ERG\ௐFRPSDQLHVௐDFURVVௐWKHௐVWDWHVௐWKDWௐZRXOGௐEHௐLQWHUHVWHGௐLQௐSDUWQHULQJௐXSௐZLWKௐ1$)*ௐௐ 'LUHFWௐ0DUNHWLQJௐ3ULRUௐWRௐWKHௐ&RYLGௐRXWEUHDNௐRXUௐFRPSDQ\ௐZDVௐSURPRWLQJௐGLUHFWௐ PDUNHWLQJௐVWUDWHJLHVௐE\ௐFRQWDFWLQJௐORFDOௐEXVLQHVVHVௐDQGௐVHWWLQJௐXSௐLQௐSHUVRQௐPHHWLQJVௐZLWKௐ RXUௐGHGLFDWHGௐSXEOLFௐUHODWLRQVௐUHSUHVHQWDWLYHௐௐ7KHௐUROHௐRIௐRXUௐGHGLFDWHGௐUHSUHVHQWDWLYHௐ LQFOXGHGௐLQௐSHUVRQௐPHHWLQJVௐWRௐGLVFXVVௐRXUௐSURGXFWVௐDQGௐVHUYLFHVௐSUHVHQWௐZHEVLWHௐIHDWXUHVௐ DQGௐWRௐGURSௐRIIௐVDOHVௐFRQWDFWௐLQIRUPDWLRQௐIRUௐIXUWKHUௐTXHVWLRQV
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
'HVFULEHௐ\RXUௐXVHௐRIௐWHFKQRORJ\ௐDQGௐ
GLJLWDOௐGDWDௐ
HJௐVRFLDOௐPHGLDௐ
PHWDGDWDௐXVDJH
ௐWRௐHQKDQFHௐ
PDUNHWLQJௐHIIHFWLYHQHVV
6RFLDOௐPHGLDௐLVௐDௐFULWLFDOௐSDUWௐLQௐWKHௐZD\ௐSHRSOHௐFRPPXQLFDWHௐDQGௐFRQQHFWௐZLWKௐHDFKௐ RWKHUௐௐௐௐ/LQNHG,QௐRIIHUVௐDௐYDULHW\ௐRIௐZD\VௐWRௐH[SDQGௐRXUௐQHWZRUNௐE\ௐILQGLQJௐDQGௐFRQQHFWLQJௐ ZLWKௐUHOHYDQWௐSURIHVVLRQDOVௐLQௐWKHௐLQGXVWU\ௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐKDVௐXWLOL]HGௐ/LQNHG,QௐWRௐ UHDFKௐRXWௐWRௐFXUUHQWௐDQGௐSRWHQWLDOௐPHPEHUVௐWKRXJKௐSHUVRQDOL]HGௐPHVVDJHVௐௐ3HUVRQDOL]HGௐ PHVVDJHVௐLQFOXGHௐWKDQNLQJௐWKHPௐIRUௐUHJLVWHULQJௐRQௐVLWHௐDVௐZHOOௐDVௐGLUHFWLQJௐWKHPௐWRௐRQௐRXUௐ OLQNௐWRௐWKHௐZHEVLWHௐ/LQNHG,QௐDQGௐ)DFHERRNௐFRPSDQ\ௐSDJHVௐௐ7KHௐJRDOௐLVௐWRௐILQGௐDQGௐ FRQQHFWௐZLWKௐSHRSOHௐDOUHDG\ௐRQௐRXUௐGDWDEDVHௐDVௐZHOOௐDVௐSHRSOHௐWKDWௐZRXOGௐEHQHILWௐIURPௐRXUௐ SURGXFWVௐDQGௐVHUYLFHVௐௐ&XUUHQWௐIO\HUVௐRUௐPHVVDJHVௐDERXWௐRXUௐFRPSDQ\ௐDUHௐDOVRௐSRVWHGௐRQௐ WKHௐ/LQNHG,QௐVLWHௐWRௐJHQHUDWHௐPRUHௐEXVLQHVVௐௐ7LPHௐLVௐDOVRௐVSHQWௐRQௐUHDGLQJௐSRVWVௐIURPௐ FRQQHFWLRQVௐWRௐREVHUYHௐDQ\ௐQHHGVௐWKDWௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐPD\ௐDVVLVWௐZLWKௐௐ 7KHௐPDUNHWLQJௐWHDPௐDOVRௐVSHQGVௐWLPHௐUHVHDUFKLQJௐJRYHUQPHQWௐHQWLWLHVௐDQGௐSURVSHFWVௐ WKURXJKௐWKHLUௐZHEVLWHVௐ,QௐDGGLWLRQௐWRௐORRNLQJௐIRUௐQHZௐFOLHQWVௐWKHௐPDUNHWLQJௐWHDPௐZLOOௐWDNHௐ WLPHௐWRௐVLJQௐXSௐIRUௐHQHZVOHWWHUVௐIURPௐFLWLHVௐFRXQWLHVௐVFKRROௐGLVWULFWVௐDQGௐFROOHJHVௐௐ7KLVௐ ZLOOௐHQVXUHௐWKDWௐ1$)*ௐZLOOௐXQGHUVWDQGௐQHHGVௐRIௐJRYHUQPHQWௐHQWLWLHVௐDQGௐZLOOௐXWLOL]HௐWKLVௐ LQIRUPDWLRQௐIRUௐIXWXUHௐFDPSDLJQVௐௐ
([DPSOHௐௐ&LW\ௐRIௐ1HZௐ<RUNௐSRVWHGௐWKDWௐWKH\ௐSODQௐWRௐUHSODFHௐFXUUHQWௐIOHHWௐZLWKௐDQௐDOOHOHFWULFௐ IOHHWௐZLWKLQௐWKHௐQH[Wௐௐ\HDUVௐௐ(PDLOௐFDPSDLJQVௐIRFXVLQJௐRQௐW\SHVௐRIௐHOHFWULFDOௐYHKLFOHVௐ SURYLGHGௐE\ௐ1DWLRQDOௐ$XWRௐ)OHHWௐ*URXSௐZDVௐVHQWௐௐ
1$)*ௐKDVௐUHFHQWO\ௐLQWURGXFHGௐQHZO\ௐEXLOWௐOLYHௐFKDWௐIHDWXUHௐRQௐRXUௐZHEVLWHௐௐ9LVLWRUVௐDUHௐ SURPSWௐWRௐFKDWௐZLWKௐDௐOLYHௐVDOHVௐUHSUHVHQWDWLYHௐௐKRXUVௐDௐGD\ௐௐGD\VௐDௐZHHNௐௐ7KLVௐZLOOௐ HQVXUHௐWKDWௐFOLHQWVௐWKDWௐDUHௐLQWHUHVWHGௐKDYHௐDQRWKHUௐDYHQXHௐRIௐUHDFKLQJௐRXWௐLQௐDGGLWLRQௐWRௐ HPDLOLQJௐRUௐWHOHSKRQHௐௐ%HQHILWVௐRIௐ/LYHௐFKDWௐRSWLRQௐLQFOXGHௐTXLFNHUௐUHVSRQVHௐWLPHௐWRௐDVVLVWௐ EX\HUVௐIRUௐSXUFKDVLQJௐQHHGVௐௐ2XUௐOLYHௐFKDWௐIHDWXUHௐQRWௐRQO\ௐHQFRXUDJHVௐVDOHVௐEXWௐWKHௐYDOXHௐ RIௐWKHௐVDOHௐDVௐZHOOௐௐ/LYHௐFKDWௐEHQHILWVௐIURPௐXQGHUVWDQGLQJௐWKHௐLPPHGLDWHௐQHHGVௐRIௐWKHௐ EX\HUௐDQGௐEX\HUVௐFDQௐUHFHLYHௐDQௐLPPHGLDWHௐUHVSRQVHௐQRWௐRQO\ௐIURPௐTXHVWLRQVௐEXWௐ UHFRPPHQGDWLRQVௐIRUௐWKHLUௐQHHGVௐௐௐௐௐ
7KHௐXVHௐRIௐPDUNHWLQJௐFDPSDLJQVௐSOD\VௐDௐPDMRUௐUROHௐLQௐHQKDQFLQJௐWKHௐJURZWKௐRIௐRXUௐFOLHQWௐ GDWDEDVHௐௐ(PDLOௐLVௐDௐELJௐSDUWௐRIௐRXUௐOLYHVௐDQGௐHYHU\ௐJRYHUQPHQWௐDJHQF\ௐHPSOR\HHௐKDVௐDQௐ HPDLOௐDGGUHVVௐௐௐ&DPSDLJQHUFRPௐLVௐWKHௐSODWIRUPௐXVHGௐIRUௐRXUௐHPDLOௐPDUNHWLQJௐௐௐ7KHௐJRDOௐ RIௐHPDLOௐPDUNHWLQJௐLVௐWRௐUHDFKௐRXUௐWDUJHWௐDXGLHQFHௐDQGௐSHUVRQDOL]LQJௐHPDLOௐIO\HUVௐZLWKௐDௐ UHVSRQVLYHௐGHVLJQௐ9LGHRVௐDQGௐLPDJHVௐDUHௐXVHGௐDQGௐFDQௐEHௐYLHZHGௐIURPௐRQௐDௐFRPSXWHUௐ RUௐPRELOHௐGHYLFHௐௐ0HVVDJHVௐDUHௐVKRUWௐDQGௐWRௐWKHௐSRLQWௐZLWKௐOLQNVௐOHDGLQJௐWRௐWKHௐ 6RXUFHZHOOௐDQGௐ1$)*ௐKRPHSDJHௐௐௐௐ7KHௐ&DPSDLJQHUௐHPDLOௐV\VWHPௐDOORZVௐXVௐWRௐWUDFNௐ HPDLOௐDFWLYLW\ௐEDVHGௐRQௐRSHQௐUDWHௐXQVXEVFULEHVௐDQGௐOLQNௐFOLFNVௐZKLFKௐLVௐEHQHILFLDOௐWRௐ XQGHUVWDQGLQJௐHPDLOௐHIIHFWLYHQHVV
,Qௐ\RXUௐYLHZௐZKDWௐLVௐ6RXUFHZHOO¶VௐUROHௐ
LQௐSURPRWLQJௐFRQWUDFWVௐDULVLQJௐRXWௐRIௐ
WKLVௐ5)3"ௐ+RZௐZLOOௐ\RXௐLQWHJUDWHௐDௐ
6RXUFHZHOODZDUGHGௐFRQWUDFWௐLQWRௐ\RXUௐ
VDOHVௐSURFHVV"
6RXUFHZHOOௐLVௐDௐWUXVWHGௐEUDQGௐWKDWௐJRYHUQPHQWௐHQWLWLHVௐFDQௐUHO\ௐRQௐWRௐSURYLGHௐDௐZLGHௐYDULHW\ௐ RIௐSURGXFWVௐDQGௐVHUYLFHVௐௐௐ7KH\ௐDLPௐWRௐVLPSOLI\ௐWKHௐSXUFKDVLQJௐDQGௐSURFXUHPHQWௐSURFHVVௐ RIௐJRYHUQPHQWௐHQWLWLHVௐௐ7KHௐ6RXUFHZHOOௐEUDQGௐLQWHJUDWHVௐDௐWKRURXJKௐGRFXPHQWDWLRQௐUHYLHZௐ RIௐDOOௐYHQGRUVௐSULRUௐWRௐDZDUGLQJௐWKHLUௐFRRSHUDWLYHௐFRQWUDFWVௐௐௐ3URGXFWVௐDQGௐVHUYLFHVௐDUHௐ IURPௐUHSXWDEOHௐYHQGRUVௐௐௐ7KHௐEUDQGௐSURYLGHVௐDௐVHQVHௐRIௐVKRZLQJௐOHJLWLPDF\ௐDQGௐ YHULILFDWLRQௐRIௐRXUௐFRPSDQ\ௐQDPHௐDQGௐPHPEHUVௐXQGHUVWDQGௐWKDWௐSURGXFWVௐDQGௐVHUYLFHVௐ SURYLGHGௐDUHௐIURPௐUHSXWDEOHௐYHQGRUVௐௐ&OLHQWVௐUHFRJQL]HௐWKHௐ6RXFHZHOOௐEUDQGௐDQGௐWKHLUௐ YHQGRUVௐDVௐDௐWUXVWHGௐVRXUFHௐWKDWௐZLOOௐPHHWௐWKHLUௐQHHGVௐௐ7KHௐPDLQௐVHOOLQJௐSRLQWௐRIௐWKHௐ EUDQGௐLVௐWKHௐHOLPLQDWLRQௐRIௐWKHௐQHHGௐWRௐELGௐௐ6RXFHZHOOௐKDVௐGRQHௐIRUௐELGGLQJௐIRUௐWKHௐ JRYHUQPHQWௐHQWLWLHVௐZKLFKௐVLPSOLILHVௐWKHௐSXUFKDVLQJௐSURFHVVௐௐ7KLVௐSURFHVVௐQRWௐRQO\ௐVDYHVௐ PRQH\ௐEXWௐYDOXDEOHௐWLPHௐDVௐZHOOௐௐ2QFHௐDௐFOLHQWௐUHFHLYHVௐDௐYHKLFOHௐTXRWHௐIURPௐRXUௐVDOHVௐ GHSDUWPHQWௐWKHௐUROHௐRIௐWKHௐFOLHQWௐLVௐWRௐVXEPLWௐDௐSXUFKDVHௐRUGHUௐZKHQௐUHDG\ௐௐ 6RXUFHZHOOௐKDVௐSURYLGHGௐ1$)*ௐRYHUZKHOPLQJௐRSSRUWXQLWLHVௐWRௐZRUNௐZLWKௐJRYHUQPHQWௐ DJHQFLHVௐDFURVVௐWKHௐ8QLWHGௐ6WDWHVௐௐ7KHௐ6RXUFHZHOOௐZHOOௐQDPHௐUHSUHVHQWVௐDௐKLJKௐVWDQGDUGௐ RIௐLQWHJULW\ௐDQGௐHWKLFVௐDQGௐZHௐDUHௐSURXGௐWRௐEHௐSDUWௐRIௐWKLVௐG\QDPLFௐௐ6RXUFHZHOOௐPHPEHUVௐ KDYHௐDFFHVVௐWRௐDௐFRQWUDFWௐWKDWௐLVௐPRUHௐIOH[LEOHௐWKDQௐWKHௐVWDQGDUGௐELGGLQJௐSURFHVVௐ 6RXUFHZHOOௐLVௐDQௐRUJDQL]DWLRQௐWKDWௐDLGVௐJRYHUQPHQWௐHQWLWLHVௐWRௐVWD\ௐFRPSHWLWLYHௐZLWKRXWௐWKHௐ IUXVWUDWLRQVௐDQGௐLVVXHVௐLQYROYHGௐZLWKௐWKHௐWUDGLWLRQDOௐELGGLQJௐSURFHVVௐௐ7KHௐ6RXUFHZHOOௐ FRQWUDFWௐFDQௐEHௐDOVRௐEHௐFXVWRPL]HGௐWRௐPHHWௐWKHௐQHHGVௐRIௐWKHௐFOLHQWௐௐ7KHௐVDOHVௐWHDPௐKDVௐ LQFRUSRUDWHGௐQRWௐRQO\ௐWKLVௐVWDQGDUGௐRIௐLQWHJULW\ௐLQௐWKHLUௐVDOHVௐSUDFWLFHௐE\ௐHQVXULQJௐFOLHQWVௐZHௐ ZLOOௐDOZD\VௐDVVLVWௐWKHPௐZLWKௐDOOௐWKHLUௐYHKLFOHௐSXUFKDVLQJௐQHHGVௐௐ7KHௐFRVWௐVDYLQJVௐDQGௐVWUHVV IUHHௐQDWXUHௐRIௐWKHௐFRRSHUDWLYHௐFRQWUDFWVௐIDYRUVௐWKDWௐRIௐWKHௐWUDGLWLRQDOௐELGGLQJௐSURFHVVௐௐ,Wௐ HQDEOHVௐYHQGRUVௐWRௐZRUNௐZLWKௐTXDOLI\LQJௐJRYHUQPHQWௐHQWLWLHVௐLQௐDௐPRUHௐHIILFLHQWௐPDQQHUௐௐௐ :HௐYRZௐWRௐPDLQWDLQௐWKHVHௐOHYHOVௐRIௐVWDQGDUGVௐDFURVVௐWKHௐERDUGௐWKURXJKRXWௐDOOௐGHSDUWPHQWVௐ WKURXJKRXWௐWKHௐFRPSDQ\
$UHௐ\RXUௐSURGXFWVௐRUௐVHUYLFHVௐ
DYDLODEOHௐWKURXJKௐDQௐHSURFXUHPHQWௐ
RUGHULQJௐSURFHVV"ௐ,IௐVRௐGHVFULEHௐ\RXUௐ
HSURFXUHPHQWௐV\VWHPௐDQGௐKRZௐ
JRYHUQPHQWDOௐDQGௐHGXFDWLRQDOௐ
FXVWRPHUVௐKDYHௐXVHGௐLW
2XUௐZHEVLWHௐSURYLGHVௐDௐKDQGVRQௐHPSRZHULQJௐDSSURDFKௐWRௐRUGHULQJௐYHKLFOHVௐRQOLQHௐௐ&OLHQWVௐ FDQௐVHDUFKௐWKURXJKௐPDQ\ௐYHKLFOHVௐPDNHVௐDQGௐPRGHOVௐZLWKௐWKHௐDELOLW\ௐWRௐFXVWRPL]HௐDௐYHKLFOHௐ WDLORUHGௐWRௐWKHLUௐVSHFLILFௐQHHGVௐRIௐWKHLUௐDJHQF\ௐௐௐ$ௐSHUVRQDOL]HௐTXRWHௐZLWKௐSULFLQJௐFDQௐEHௐ DYDLODEOHௐLQௐDVௐOLWWOHௐDVௐௐPLQXWHVௐGHSHQGLQJௐRQௐWKHௐFRPSOH[LW\ௐRIௐWKHௐYHKLFOHௐௐௐ,IௐXSILWWLQJௐ LVௐQHHGHGௐDௐVDOHVௐUHSUHVHQWDWLYHௐFDQௐEHௐUHDFKHGௐWKRXJKௐSKRQHௐHPDLOௐRUௐRQௐWKHௐQHZௐOLYHௐ FKDWௐIHDWXUHௐRQௐWKHௐZHEVLWHௐௐ
2QFHௐDௐFXVWRPL]HGௐTXRWHௐLVௐEXLOWௐFOLHQWVௐKDYHௐWKHௐRSWLRQௐWRௐILQDOL]HௐWKHௐVDOHVௐWUDQVDFWLRQௐE\ௐ VXEPLWWLQJௐDௐSXUFKDVHௐRUGHUௐWRௐRXUௐVDOHVௐWHDPௐYLDௐHPDLOௐௐ7KLVௐJLYHVௐFRPSOHWHௐDXWRQRP\ௐWRௐ WKHௐFOLHQWௐWRௐSXUFKDVHௐYHKLFOHVௐZLWKRXWௐWKHௐQHHGௐWRௐVSHDNௐWRௐDௐVDOHVௐUHSௐௐ,IௐDVVLVWDQFHௐLVௐ QHHGHGௐWKH\ௐFDQௐFRQWDFWௐVDOHVௐWKURXJKௐHPDLOௐOLYHௐFKDWௐRUௐSKRQHௐௐ ,IௐVXSSRUWௐLVௐUHTXLUHGௐWRௐEXLOGௐDௐTXRWHௐRXUௐVDOHVௐUHSௐLVௐDOVRௐDYDLODEOHௐWRௐZDONௐDௐFOLHQWௐ WKURXJKௐWKHௐHSURFXUHPHQWௐSURFHVVௐVWHSௐE\ௐVWHSௐௐ7KLVௐHQVXUHVௐKDYLQJௐDQௐDYDLODEOHௐ UHSUHVHQWDWLYHௐWRௐDQVZHUௐDQ\ௐTXHVWLRQVௐLIௐQHHGHGௐDQGௐWRௐHPSRZHUௐWKHௐFOLHQWௐWRௐPDNHௐDQ\ௐ IXWXUHௐSXUFKDVHVௐRQௐWKHLUௐRZQௐௐ&OLHQWVௐPD\ௐDOVRௐFDOOௐRUௐHPDLOௐWKHௐQHHGVௐRIௐWKHௐFRPSDQ\ௐ DQGௐUHFHLYHௐDௐFXVWRPL]HGௐYHKLFOHௐTXRWH
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
7DEOH9DOXH$GGHG$WWULEXWHV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐDQ\ௐSURGXFWௐHTXLSPHQWௐ
PDLQWHQDQFHௐRUௐRSHUDWRUௐWUDLQLQJௐ
SURJUDPVௐWKDWௐ\RXௐRIIHUௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHVௐ
,QFOXGHௐGHWDLOVௐVXFKௐDVௐZKHWKHUௐ
WUDLQLQJௐLVௐVWDQGDUGௐRUௐRSWLRQDOௐ
ZKRௐSURYLGHVௐWUDLQLQJௐDQGௐDQ\ௐ
FRVWVௐWKDWௐDSSO\
1$)*ௐH[WHQGVௐDQ\ௐDQGௐDOOௐ6HUYLFHௐ7UDLQLQJௐ3URJUDPVௐSURYLGHGௐE\ௐWKHௐ0DQXIDFWXUHUௐ0DQ\ௐRIௐ WKHௐSURJUDPVௐRIIHUHGௐDUHௐTXRWHGௐLQGLYLGXDOO\ௐE\ௐWKHௐPDQXIDFWXUHௐEDVHGௐRQௐFODVVௐVL]HௐDQGௐ UHJLRQௐRIௐWKHௐFRXQWU\ௐ1$)*ௐZLOOௐSDVVௐWKHVHௐTXRWHVௐRQWRௐWKHௐPHPEHUௐDWௐGHDOHUௐFRVW
'HVFULEHௐDQ\ௐWHFKQRORJLFDOௐ
DGYDQFHVௐWKDWௐ\RXUௐSURSRVHGௐ
SURGXFWVௐRUௐVHUYLFHVௐRIIHU
$FFRPSOLVKPHQWVௐE\ௐWKHௐ0DQXIDFWXUHUVௐOLNHௐ)RUGௐ0RWRUௐ&RPSDQ\ௐ*HQHUDOௐ0RWRU¶VௐDQGௐ 0$&.ௐ7UXFNௐVHUYHௐWKHௐPHPEHUௐDXWRPDWLFDOO\ௐE\ௐKDYLQJௐWKHVHௐPRGHOVௐDYDLODEOHௐWKURXJKௐRXUௐ SURSRVDOௐ$VௐZHOOௐDVௐRXUௐLQFOXVLRQௐRIௐ0RWLYHௐ3RZHUௐ6\VWHPVௐLQௐRXUௐSURSRVDOௐ0RWLYHௐ3RZHUௐ 6\VWHPVௐSURYLGHVௐWKHௐPHPEHUௐWKHௐDELOLW\ௐWRௐHOHFWULI\ௐWKHLUௐYHKLFOHௐ:HௐDWWDFKHGௐSURGXFWௐ LQIRUPDWLRQௐDQGௐSULFLQJௐLQௐWKHௐ³8SILWVௐ$YDLODEOH´ௐ=,3ௐILOHௐLQௐWKHPௐ³$OOௐௐ0DQXIDFWXUHU´ௐ=,3ௐILOHௐ XQGHUௐDGGLWLRQDOௐGRFXPHQWV
'HVFULEHௐDQ\ௐ³JUHHQ´ௐLQLWLDWLYHVௐ
WKDWௐUHODWHௐWRௐ\RXUௐFRPSDQ\ௐRUௐWRௐ
\RXUௐSURGXFWVௐRUௐVHUYLFHVௐDQGௐ
LQFOXGHௐDௐOLVWௐRIௐWKHௐFHUWLI\LQJௐ
DJHQF\ௐIRUௐHDFK
1$)*ௐKDVௐ3DUWQHUHGௐZLWKௐௐ0D\RUVௐ1DWLRQZLGHௐWRௐFUHDWHௐDௐ86ௐ0D\RUௐ(9ௐ'ULYHௐ&OLPDWHௐ ,QLWLDWLYHௐFDOOHGௐWKHௐ&OLPDWHௐ0D\RUௐ3XUFKDVLQJௐ&ROODERUDWLYHௐZZZ'ULYHHYIOHHWRUJௐWRௐKHOSௐ VSUHDGௐWKHௐEHQHILWௐRIௐPHPEHUVௐJRLQJௐௐJUHHQௐ:HௐKDYHௐௐ3XUHௐ(OHFWULFௐYHKLFOHVௐWRௐ RIIHUௐVXFKௐDVௐWKHௐ&KHYUROHWௐ%ROWௐDQGௐ)RUGௐ)XVLRQௐZKLFKௐDUHௐDOOௐWHFKQRORJ\ௐSUHGHFHVVRUVௐWRௐ WKHௐ$OOௐ1HZௐ)RUGௐ(OHFWULFௐ)ௐ:HௐDUHௐFHUWDLQௐRYHUௐWKHௐQH[WௐIHZௐ\HDUVௐ)RUGௐDQGௐPDQ\ௐ RWKHUௐPDQXIDFWXUHUVௐZLOOௐEHௐPDNLQJௐDYDLODEOHௐௐSXUHௐHOHFWULFௐFDEௐFKDVVLVௐIRUௐPHPEHUVௐWRௐ VHOHFWௐIURP
,GHQWLI\ௐDQ\ௐWKLUGSDUW\ௐLVVXHGௐHFR
ODEHOVௐUDWLQJVௐRUௐFHUWLILFDWLRQVௐWKDWௐ
\RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐIRUௐWKHௐ
HTXLSPHQWௐRUௐSURGXFWVௐLQFOXGHGௐLQௐ
\RXUௐ3URSRVDOௐUHODWHGௐWRௐHQHUJ\ௐ
HIILFLHQF\ௐRUௐFRQVHUYDWLRQௐOLIHF\FOHௐ
GHVLJQௐ
FUDGOHWRFUDGOH
ௐRUௐRWKHUௐ
JUHHQVXVWDLQDELOLW\ௐIDFWRUV
:LWKLQௐWKHௐVDPHௐ0RWLYHௐ3RZHUௐ3')¶VௐORFDWHGௐLQௐWKHௐ³8SILWVௐ$YDLODEOH´ௐ=LSௐ)LOHௐ\RXௐZLOOௐILQGௐ 0RWLYH¶Vௐ6\VWHP¶Vௐ&$5%ௐ&HUWLILFDWLRQ¶Vௐ
&DOLIRUQLDௐ$LUௐ5HVRXUFHௐ%RDUG
ௐIRUௐWZRௐHQJLQHVௐ
RIIHULQJௐDORQJௐZLWKௐWKHUHௐ)RUGௐ4XDOLILHGௐ9HKLFOHௐ0RGLILHUௐ&HUWLILFDWHௐ$OOௐZKLFKௐKHOSௐHQHUJ\ௐ FRQYHUVDWLRQௐDQGௐHIILFLHQFLHV
'HVFULEHௐDQ\ௐ:RPHQௐRUௐ0LQRULW\ௐ
%XVLQHVVௐ(QWLW\ௐ
:0%(
ௐ6PDOOௐ
%XVLQHVVௐ(QWLW\ௐ
6%(
ௐRUௐYHWHUDQௐ
RZQHGௐEXVLQHVVௐFHUWLILFDWLRQVௐWKDWௐ
\RXUௐFRPSDQ\ௐRUௐKXEௐSDUWQHUVௐ
KDYHௐREWDLQHGௐ8SORDGௐ
GRFXPHQWDWLRQௐRIௐFHUWLILFDWLRQௐ
DVௐ
DSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐXSORDGௐ
VHFWLRQௐRIௐ\RXUௐUHVSRQVH
1$)*ௐKDVௐSURYLGHGௐDVௐDQௐDWWDFKPHQWௐ³8SILWVௐ$YDLODEOH´ௐRXUௐSDUWQHUVKLSௐOHWWHUௐZLWKௐ'LYHUVLILHGௐ /HDVLQJௐ'LYHUVLILHGௐ/HDVLQJௐLVௐDௐ'9%(6%(ௐ&RPSDQ\ௐWKDWௐKDVௐEHHQௐLQௐEXVLQHVVௐVLQFHௐ ௐ$VௐDௐ'LVDEOHGௐ9HWHUDQௐ%XVLQHVVௐ(QWHUSULVHௐ/LFHQVHGௐLQௐWKHௐ6WDWௐRIௐ&DOLIRUQLDௐ
ௐ'LYHUVLILHGௐKDVௐRIIHUHGௐWKHUHௐFHUWLILFDWLRQௐWRௐEHௐSODFHGௐRQௐDQ\ௐ1$)*ௐTXRWHௐIRUௐDௐ VPDOOௐDGPLQௐIHHௐZKLFKௐLVௐIXOO\ௐGLVSOD\HGௐRQௐWKHUHௐSDUWQHUVKLSௐOHWWHUௐDWWDFKHG
:KDWௐXQLTXHௐDWWULEXWHVௐGRHVௐ\RXUௐ
FRPSDQ\ௐ\RXUௐSURGXFWVௐRUௐ\RXUௐ
VHUYLFHVௐRIIHUௐWRௐ6RXUFHZHOOௐ
SDUWLFLSDWLQJௐHQWLWLHV"ௐ:KDWௐPDNHVௐ
\RXUௐSURSRVHGௐVROXWLRQVௐXQLTXHௐLQௐ
\RXUௐLQGXVWU\ௐDVௐLWௐDSSOLHVௐWRௐ
6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLWLHV"
'HGLFDWLRQௐ+DUGௐ:RUNௐQRWௐWRௐEHௐFRQIXVHGௐZLWKௐHIIRUWVௐEXWௐZLWKௐUHVXOWVௐ1$)*ௐKDVௐEXLOWௐLWVௐ GLYLVLRQௐVROHO\ௐIRUௐWKHௐSXUSRVHௐRIௐVHUYLQJௐWKHௐPHPEHUVௐH[SHULHQFHௐIURPௐRXUௐKRXUௐPHPEHUௐ ZHEVLWHௐRUௐZHEVLWHௐLPSURYHPHQWVௐDQGௐFDSDELOLWLHVௐWRௐWKLQNLQJௐRXWVLGHௐWKHௐER[ௐWRௐKHOSௐDௐ PHPEHUௐILQGௐDௐVROXWLRQ
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
7DEOH:DUUDQW\
'HVFULEHLQGHWDLO\RXUPDQXIDFWXUHUZDUUDQW\SURJUDPLQFOXGLQJFRQGLWLRQVDQGUHTXLUHPHQWVWRTXDOLI\FODLPVSURFHGXUH DQGRYHUDOOVWUXFWXUH<RXPD\XSORDGUHSUHVHQWDWLYHVDPSOHVRI\RXUZDUUDQW\PDWHULDOV
LIDSSOLFDEOH
LQWKHGRFXPHQW
XSORDGVHFWLRQRI\RXUUHVSRQVHLQDGGLWLRQWRUHVSRQGLQJWRWKHTXHVWLRQVEHORZ /LQH
,WHP 4XHVWLRQ 5HVSRQVH
'Rௐ\RXUௐZDUUDQWLHVௐFRYHUௐDOOௐSURGXFWVௐSDUWVௐDQGௐ
ODERU"
:HௐKDYHௐDWWDFKHGௐDOOௐ:DUUDQW\ௐLQIRUPDWLRQௐSURYLGHGௐE\ௐDOOௐௐPDQXIDFWXUHUVௐ RIIHUHGௐLQௐRXUௐSURSRVDOௐDVௐDQௐDGGHGௐDWWDFKPHQW
'Rௐ\RXUௐZDUUDQWLHVௐLPSRVHௐXVDJHௐUHVWULFWLRQVௐRUௐ
RWKHUௐOLPLWDWLRQVௐWKDWௐDGYHUVHO\ௐDIIHFWௐFRYHUDJH"
(DFKௐPDQXIDFWXUHUௐKDYHௐWKHUHௐRZQௐXVDJHௐUHVWULFWLRQVௐWKDWௐDௐPHPEHUௐVKRXOGௐ EHௐDZDUHௐRIௐ6XFKௐDVௐLPSURSHUௐXVHௐRIௐDௐFKDVVLVௐPD\ௐQRWௐDOORZௐLWௐWRௐEHௐ FRYHUHGௐXQGHUௐZDUUDQW\ௐ)RUௐH[DPSOHௐDௐ)ௐEHLQJௐXVHGௐIRUௐDௐSROLFHௐUDWHGௐ SXUVXLWௐYHKLFOHௐZRXOGௐYRLGௐFHUWDLQௐZDUUDQWLHVௐ:HௐHQFRXUDJHௐIRUௐHDFKௐPHPEHUௐ WRௐFRQWDFWௐXVௐIRUௐWKHUHௐSDUWLFXODUௐZDUUDQW\ௐFRYHUDJH
'Rௐ\RXUௐZDUUDQWLHVௐFRYHUௐWKHௐH[SHQVHௐRIௐ
WHFKQLFLDQV¶ௐWUDYHOௐWLPHௐDQGௐPLOHDJHௐWRௐSHUIRUPௐ
ZDUUDQW\ௐUHSDLUV"
<HVௐLQௐVRPHௐFDVHVௐRIௐDௐEUHDNGRZQௐPDQXIDFWXUHUVௐZRXOGௐWRZௐDௐPHPEHUௐ YHKLFOHௐWRௐWKHUHௐQHDUHVWௐZDUUDQW\ௐUHSDLUௐIDFLOLW\
$UHௐWKHUHௐDQ\ௐJHRJUDSKLFௐUHJLRQVௐRIௐWKHௐ8QLWHGௐ
6WDWHVௐ
DQGௐ&DQDGDௐLIௐDSSOLFDEOH
ௐIRUௐZKLFKௐ\RXௐ
FDQQRWௐSURYLGHௐDௐFHUWLILHGௐWHFKQLFLDQௐWRௐSHUIRUPௐ
ZDUUDQW\ௐUHSDLUV"ௐௐ+RZௐZLOOௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
HQWLWLHVௐLQௐWKHVHௐUHJLRQVௐEHௐSURYLGHGௐVHUYLFHௐIRUௐ
ZDUUDQW\ௐUHSDLU"
(DFKௐPDQXIDFWXUHௐLVௐGLIIHUHQWௐDQGௐZHௐHQFRXUDJHௐSULRUௐWRௐSXUFKDVLQJௐDௐ SURGXFWௐWRௐFDOOௐLQௐDQGௐDVNௐDERXWௐ\RXUௐVSHFLILFௐUHJLRQௐDQGௐKRZௐLW¶VௐFRYHUHG
:LOOௐ\RXௐFRYHUௐZDUUDQW\ௐVHUYLFHௐIRUௐLWHPVௐPDGHௐE\ௐ
RWKHUௐPDQXIDFWXUHUVௐWKDWௐDUHௐSDUWௐRIௐ\RXUௐSURSRVDOௐ
RUௐDUHௐWKHVHௐZDUUDQWLHVௐLVVXHVௐW\SLFDOO\ௐSDVVHGௐRQௐ
WRௐWKHௐRULJLQDOௐHTXLSPHQWௐPDQXIDFWXUHU"
$OOௐZDUUDQWLHVௐDUHௐSDVVHGௐRQௐWRௐWKHௐRULJLQDOௐHTXLSPHQWௐPDQXIDFWXUHU
:KDWௐDUHௐ\RXUௐSURSRVHGௐH[FKDQJHௐDQGௐUHWXUQௐ
SURJUDPVௐDQGௐSROLFLHV"
:HௐRIIHUௐQRௐH[FKDQJHௐUHWXUQௐSURJUDPVௐRUௐSROLFLHVௐ2QFHௐDQௐRUGHUௐKDVௐ SDVVHGௐDௐFHUWDLQௐSRLQWௐZLWKௐWKHௐIDFWRU\ௐDQGௐ1$)*ௐFDQௐQRWௐFDQFHOௐWKHௐRUGHUௐ DIWHUௐWU\LQJௐWRௐFDQFHOௐZLWKௐWKHௐPDQXIDFWXUHUௐWKHQௐWKHௐRUGHUௐLVௐQRQFDQFHOODEOH
'HVFULEHௐDQ\ௐVHUYLFHௐFRQWUDFWௐRSWLRQVௐIRUௐWKHௐLWHPVௐ
LQFOXGHGௐLQௐ\RXUௐSURSRVDO
:HௐRIIHUௐDQ\ௐDQGௐDOOௐPDQXIDFWXUHUௐVHUYLFHௐFRQWUDFWVௐWRௐDOOௐPHPEHUVௐ7KHUHௐ DUHௐVHYHUDOௐSDUDPHWHUVௐZKLFKௐDௐFXVWRPL]HGௐVHUYLFHௐFRQWUDFWௐFDQௐEHௐFUHDWHGௐ 1$)*ௐZLOOௐWUHDWௐHDFKௐRIௐWKHVHௐDVௐDQௐDGGHGௐIDFWRU\ௐRSWLRQௐDQGௐIROORZௐWKHௐ VDPHௐGLVFRXQWௐVFKHGXOHௐLQௐWKHௐSULFHௐILOH
7DEOH3D\PHQW7HUPVDQG)LQDQFLQJ2SWLRQV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
:KDWௐDUHௐ\RXUௐSD\PHQWௐWHUPVௐ
HJௐQHWௐௐQHWௐ
" 3D\PHQWௐWHUPVௐDUHௐ1HWௐௐZLWKௐDௐGD\ௐJUDFHௐSHULRG
'Rௐ\RXௐSURYLGHௐOHDVLQJௐRUௐILQDQFLQJௐRSWLRQVௐHVSHFLDOO\ௐ WKRVHௐRSWLRQVௐWKDWௐVFKRROVௐDQGௐJRYHUQPHQWDOௐHQWLWLHVௐPD\ௐ QHHGௐWRௐXVHௐLQௐRUGHUௐWRௐPDNHௐFHUWDLQௐDFTXLVLWLRQV"
1$)*ௐKDVௐSDUWQHUHGௐZLWKௐ1DWLRQDOௐ&RRSHUDWLYHௐ/HDVLQJௐWRௐRIIHUௐ 6RXUFHZHOOௐ&RQWUDFWௐ/HDVHௐ7HUPVௐWRௐDOOௐ1$)*ௐ4XRWHVௐIRUௐDOOௐ 6RXUFHZHOOௐ0HPEHUVௐ:HௐKDYHௐDWWDFKHGௐDௐ3')ௐFDOOHGௐ³1&/ௐ6DPSOHௐ /HDVH´ௐLQௐWKHௐ=LSௐ)LOHௐ&DOOHGௐ³PHPEHUௐ:DONௐ7KURXJK´
%ULHIO\ௐGHVFULEHௐ\RXUௐSURSRVHGௐRUGHUௐSURFHVVௐ,QFOXGHௐ
HQRXJKௐGHWDLOௐWRௐVXSSRUWௐ\RXUௐDELOLW\ௐWRௐUHSRUWௐTXDUWHUO\ௐ VDOHVௐWRௐ6RXUFHZHOOௐDVௐGHVFULEHGௐLQௐWKHௐ&RQWUDFWௐWHPSODWHௐ )RUௐH[DPSOHௐLQGLFDWHௐZKHWKHUௐ\RXUௐGHDOHUௐQHWZRUNௐLVௐ
LQFOXGHGௐLQௐ\RXUௐUHVSRQVHௐDQGௐZKHWKHUௐHDFKௐGHDOHUௐ
RUௐ
VRPHௐRWKHUௐHQWLW\
ௐZLOOௐSURFHVVௐWKHௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
HQWLWLHV¶ௐSXUFKDVHௐRUGHUV
1$)*ௐLVௐVWUXFWXUHGௐLQௐDௐPDQQHUௐZKHUHௐLWௐFDQௐPRQLWRUௐPRVWௐ WUDQVDFWLRQVௐSUHIRUPHGௐWKURXJKௐRXUௐ6RXUFHZHOOௐ&RQWUDFWVௐ1$)*ௐKDVௐ PDGHௐWKHௐWUDFNLQJௐRIௐDOOௐRUGHUVௐDௐUHDVRQDEO\ௐRUJDQL]HGௐPHWKRGௐWRௐ DOORZௐIDVWௐDFFXUDWHௐTXDUWHUO\ௐUHSRUWLQJ
'Rௐ\RXௐDFFHSWௐWKHௐ3FDUGௐSURFXUHPHQWௐDQGௐSD\PHQWௐ
SURFHVV"ௐ,IௐVRௐLVௐWKHUHௐDQ\ௐDGGLWLRQDOௐFRVWௐWRௐ6RXUFHZHOOௐ SDUWLFLSDWLQJௐHQWLWLHVௐIRUௐXVLQJௐWKLVௐSURFHVV"
<HVௐXSௐWRௐௐௐSHUௐYHKLFOHௐDQ\ௐDPRXQWௐKLJKHUௐWKDQௐௐௐ
ZRXOGௐFDUU\ௐDௐ3FDUGௐ&UHGLWௐ&DUGௐWUDQVDFWLRQௐIHHௐZKLFKௐZLOOௐEH SDVVHGௐRQWRௐWKHௐPHPEHU
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
7DEOH3ULFLQJDQG'HOLYHU\
3URYLGHGHWDLOHGSULFLQJLQIRUPDWLRQLQWKHTXHVWLRQVWKDWIROORZEHORZ.HHSLQPLQGWKDWUHDVRQDEOHSULFHDQGSURGXFWDGMXVWPHQWVFDQ EHPDGHGXULQJWKHWHUPRIDQDZDUGHG&RQWUDFWDVGHVULEHGLQWKH5)3WKHWHPSODWH&RQWUDFWDQGWKH6RXUFHZHOO3ULFHDQG3URGXFW &KDQJH5HTXHVW)RUP
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐ\RXUௐSULFLQJௐPRGHOௐ
HJௐOLQHLWHPௐGLVFRXQWVௐRUௐ
SURGXFWFDWHJRU\ௐGLVFRXQWV
ௐ3URYLGHௐGHWDLOHGௐSULFLQJௐGDWDௐ
LQFOXGLQJௐVWDQGDUGௐRUௐOLVWௐSULFLQJௐDQGௐWKHௐ6RXUFHZHOOௐ
GLVFRXQWHGௐSULFH
ௐRQௐDOOௐRIௐWKHௐLWHPVௐWKDWௐ\RXௐZDQWௐ
6RXUFHZHOOௐWRௐFRQVLGHUௐDVௐSDUWௐRIௐ\RXUௐ5)3ௐUHVSRQVHௐ,Iௐ DSSOLFDEOHௐSURYLGHௐDௐ6.8ௐIRUௐHDFKௐLWHPௐLQௐ\RXUௐSURSRVDOௐ 8SORDGௐ\RXUௐSULFLQJௐPDWHULDOVௐ
LIௐDSSOLFDEOH
ௐLQௐWKHௐGRFXPHQWௐ
XSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
1$)*ௐLVௐRIIHULQJௐ/LQHௐ,WHPௐ'LVFRXQWVௐ2IIௐ0653ௐIRUௐௐ
PDQXIDFWXUHUVௐGHWDLOHGௐLQௐWKHௐ3ULFHௐ)LOHௐ1$)*ௐLVௐRIIHULQJௐDOOௐ8SILWVௐ WRௐEHௐDGGHGௐWRௐDQ\ௐDQGௐDOOௐFKDVVLVௐFDEVௐDQGௐWUXFNVௐGHWDLOVௐDUHௐRQௐ WKHௐ3ULFHௐ6XPPDU\ௐ3DJHௐLQௐWKHௐSULFHௐILOH
4XDQWLI\ௐWKHௐSULFLQJௐGLVFRXQWௐUHSUHVHQWHGௐE\ௐWKHௐSULFLQJௐ SURSRVDOௐLQௐWKLVௐUHVSRQVHௐ)RUௐH[DPSOHௐLIௐWKHௐSULFLQJௐLQௐ \RXUௐUHVSRQVHௐUHSUHVHQWVௐDௐSHUFHQWDJHௐGLVFRXQWௐIURPௐ0653ௐ RUௐOLVWௐVWDWHௐWKHௐSHUFHQWDJHௐRUௐSHUFHQWDJHௐUDQJH
1$)*ௐ'LVFRXQWௐ5DQJHௐSHUௐ0DQXIDFWXUHUௐLVௐDVௐIROORZVௐ
)RUGௐ0RWRUௐ&RPSDQ\ௐIURPௐௐWRௐ
5$0ௐ)&$ௐ&RPSDQ\ௐIURPௐௐWRௐ
&KHYUROHWௐIURPௐௐWRௐ
+,12ௐIURPௐௐWRௐ
,68=8ௐIURPௐௐWRௐ
,QWHUQDWLRQDOௐIURPௐௐWRௐ
9ROYRௐIURPௐௐWRௐ
)UHLJKWOLQHUௐ:HVWHUQௐ6WDUௐIURPௐௐWRௐ
0$&.ௐIURPௐௐWRௐ
.HQZRUWKௐIURPௐௐWRௐ
3HWHUELOWௐIURPௐௐWRௐ
8SILWVௐFDQௐEHௐDGGHGௐDWௐGHDOHUௐLQYRLFHௐXSௐWRௐௐGHWDLOHGௐLQௐWKHௐ SULFHௐILOH
'HVFULEHௐDQ\ௐTXDQWLW\ௐRUௐYROXPHௐGLVFRXQWVௐRUௐUHEDWHௐ
SURJUDPVௐWKDWௐ\RXௐRIIHU
:HௐHQFRXUDJHௐDQ\ௐDQGௐDOOௐPHPEHUVௐWRௐFRQWDFWௐXVௐLIௐFRQVLGHULQJௐ RUGHULQJௐௐRUௐPRUHௐXQLWVௐIRUௐDQௐDGGLWLRQDOௐGLVFRXQWௐTXRWH
3URSRVHௐDௐPHWKRGௐRIௐIDFLOLWDWLQJௐ³VRXUFHG´ௐSURGXFWVௐRUௐ UHODWHGௐVHUYLFHVௐZKLFKௐPD\ௐEHௐUHIHUUHGௐWRௐDVௐ³RSHQௐPDUNHW´ௐ LWHPVௐRUௐ³QRQVWDQGDUGௐRSWLRQV´ௐ)RUௐH[DPSOHௐ\RXௐPD\ௐ
VXSSO\ௐVXFKௐLWHPVௐ³DWௐFRVW´ௐRUௐ³DWௐFRVWௐSOXVௐDௐSHUFHQWDJH´ௐ RUௐ\RXௐPD\ௐVXSSO\ௐDௐTXRWHௐIRUௐHDFKௐVXFKௐUHTXHVW
2SHQௐ0DUNHWௐSURGXFWVௐRUௐ6RXUFHGௐ*RRGVௐZLOOௐEHௐWUHDWHGௐDVௐDQ\ௐXSILWௐ DQGௐPD\ௐEHௐTXRWHGௐXSௐWRௐDௐௐPDUNXSௐLIௐDSSOLFDEOH
,GHQWLI\ௐDQ\ௐHOHPHQWௐRIௐWKHௐWRWDOௐFRVWௐRIௐDFTXLVLWLRQௐWKDWௐLV 127ௐLQFOXGHGௐLQௐWKHௐSULFLQJௐVXEPLWWHGௐZLWKௐ\RXUௐUHVSRQVHௐ 7KLVௐLQFOXGHVௐDOOௐDGGLWLRQDOௐFKDUJHVௐDVVRFLDWHGௐZLWKௐDௐ SXUFKDVHௐWKDWௐDUHௐQRWௐGLUHFWO\ௐLGHQWLILHGௐDVௐIUHLJKWௐRUௐ VKLSSLQJௐFKDUJHVௐ)RUௐH[DPSOHௐOLVWௐFRVWVௐIRUௐLWHPVௐOLNHௐSUH GHOLYHU\ௐLQVSHFWLRQௐLQVWDOODWLRQௐVHWௐXSௐPDQGDWRU\ௐWUDLQLQJௐRUௐ LQLWLDOௐLQVSHFWLRQௐ,GHQWLI\ௐDQ\ௐSDUWLHVௐWKDWௐLPSRVHௐVXFKௐFRVWV DQGௐWKHLUௐUHODWLRQVKLSௐWRௐWKHௐ3URSRVHU
$OOௐFRQVLGHUDWLRQVௐKDYHௐEHHQௐWDNHQௐLQWRௐDFFRXQWௐLQௐWKHௐSULFHௐILOHௐLQௐ LWVௐHQWLUHW\ௐ3ULFHௐ6XPPDU\ௐ3DJHௐDQGௐ3ULFHௐ7DEVௐFRQWDLQௐDOOௐFRVWVௐ DVVRFLDWHGௐZLWKௐDOOௐTXRWHVௐ,IௐDௐPHPEHUௐZRXOGௐOLNHௐDௐTXRWHௐIRUௐDௐ SDUWLFXODUௐVLWXDWLRQௐDQGௐWKHௐLWHPௐUHTXLUHVௐVSHFLDOௐWUDLQLQJௐRUௐ LQVWDOODWLRQௐWKHVHௐFKDUJHVௐZRXOGௐEHௐDGGHGௐDVௐSDUWௐRIௐWKHௐXSILWௐDQGௐ LQFOXGHGௐLQௐWKHௐPHPEHUVௐTXRWH
,IௐIUHLJKWௐGHOLYHU\ௐRUௐVKLSSLQJௐLVௐDQௐDGGLWLRQDOௐFRVWௐWRௐWKHௐ 6RXUFHZHOOௐSDUWLFLSDWLQJௐHQWLW\ௐGHVFULEHௐLQௐGHWDLOௐWKHௐ FRPSOHWHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐSURJUDP
$OOௐPDQXIDFWXUHUVௐFKDUJHௐDௐVWDQGDUGL]HGௐ³)DFWRU\ௐ'HVWLQDWLRQௐ&KDUJH´ௐ ZKLFKௐLVௐGLVSOD\HGௐRQௐDOOௐZLQGRZௐVWLFNHUVௐDQGௐRQௐDOOௐWUXFNVௐRQௐDௐ GHDOHU¶VௐORWௐ7KLVௐLVௐQRWௐWKHௐGHVWLQDWLRQௐFKDUJHௐWKDWௐPD\EHௐFKDUJHGௐ WRௐVKLSௐDௐFKDVVLVௐWRௐDQGௐIURPௐDQௐLQVWDOOHUௐWKHVHௐDGGLWLRQDOௐ VXEVHTXHQWௐPRYHPHQWVௐDUHௐDOOௐDGGHGௐIUHLJKWௐFKDUJHVௐDQGௐZLOOௐ GLVSOD\HGௐRQௐWKHௐPHPEHUVௐTXRWH
6SHFLILFDOO\ௐGHVFULEHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐWHUPVௐRUௐ SURJUDPVௐDYDLODEOHௐIRUௐ$ODVNDௐ+DZDLLௐ&DQDGDௐRUௐDQ\ௐ
RIIVKRUHௐGHOLYHU\
)UHLJKWௐWRௐWKHVHௐUHJLRQVௐFDUU\ௐDௐVSHFLILFௐORJLVWLFDOௐEDUULHUௐZKLFKௐFDUU\ௐ DGGHGௐFRVWௐVXFKௐDVௐIHUU\ௐSRUWௐDQGௐGULYHUௐFRVWௐERWKௐWRௐDQGௐIURPௐWKHௐ PDLQODQGௐ7KHVHௐDGGHGௐFRVWVௐZLOOௐEHௐGLVFORVHGௐDQGௐDGGHGௐWRௐDQ\ௐ TXRWHௐIRUௐWKHௐPHPEHUௐWRௐUHYLHZ
'HVFULEHௐDQ\ௐXQLTXHௐGLVWULEXWLRQௐDQGRUௐGHOLYHU\ௐPHWKRGVௐRUௐ RSWLRQVௐRIIHUHGௐLQௐ\RXUௐSURSRVDO
1$)*ௐZLOOௐXWLOL]HௐWKHௐSRZHUௐDQGௐH[SHUWLVHௐRIௐWKHௐDOUHDG\ௐHVWDEOLVKHGௐ $XWRPRELOHௐ)UDQFKLVHௐ'LVWULEXWLRQௐ1HWZRUNௐWRௐKDYHௐPHPEHUVௐYHKLFOHVௐ GHOLYHUHGௐSURPSWO\ௐWKHUHௐGHVWLQDWLRQ
7DEOH3ULFLQJ2IIHUHG
/LQH
,WHP 7KH3ULFLQJ2IIHUHGLQWKLV3URSRVDOLV
&RPPHQWV
FEHWWHUWKDQWKH3URSRVHUW\SLFDOO\RIIHUVWR*32VFRRSHUDWLYHSURFXUHPHQWRUJDQL]DWLRQVRUVWDWHSXUFKDVLQJ
GHSDUWPHQWV
:HௐZRXOGௐQHYHUௐRIIHUௐDQ\ௐ
RWKHUௐRUJDQL]DWLRQௐZKDWௐZHௐ
RIIHUௐ6RXUFHZHOOௐLQௐYROXPHௐ
SULFLQJௐDQGௐRIIHULQJV
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
7DEOH$XGLWDQG$GPLQLVWUDWLYH)HH
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
6SHFLILFDOO\ௐGHVFULEHௐDQ\ௐVHOIDXGLWௐSURFHVVௐRUௐSURJUDPௐWKDWௐ\RXௐ SODQௐWRௐHPSOR\ௐWRௐYHULI\ௐFRPSOLDQFHௐZLWKௐ\RXUௐSURSRVHGௐ&RQWUDFW ZLWKௐ6RXUFHZHOOௐ7KLVௐSURFHVVௐLQFOXGHVௐHQVXULQJௐWKDWௐ6RXUFHZHOO SDUWLFLSDWLQJௐHQWLWLHVௐREWDLQௐWKHௐSURSHUௐSULFLQJௐWKDWௐWKHௐ9HQGRUௐ UHSRUWVௐDOOௐVDOHVௐXQGHUௐWKHௐ&RQWUDFWௐHDFKௐTXDUWHUௐDQGௐWKDWௐWKH 9HQGRUௐUHPLWVௐWKHௐSURSHUௐDGPLQLVWUDWLYHௐIHHௐWRௐ6RXUFHZHOO :HௐKDYHௐFUHDWHGௐDௐPHPEHUௐIULHQGO\ௐHDV\ௐWRௐEXLOGௐRQOLQHௐ TXRWLQJௐV\VWHPௐIRUௐPHPEHUVௐWRௐXVHௐ3ULFLQJௐLVௐEXLOWௐGLUHFWO\ௐ LQWRௐWKHௐZHEVLWHௐDQGௐLVௐORDGHGௐGDLO\ௐE\ௐWKHௐPDQXIDFWXUHௐ 0653ௐLQIRUPDWLRQௐ2XUௐV\VWHPௐZLOOௐSURYLGHௐDQௐDFFXUDWHௐTXRWHௐ ௐRIௐWKHௐWLPHௐ:HௐKDYHௐVWUHDPௐOLQHGௐKRZௐRXUௐDGPLQௐ
IHHௐLVௐSURFHVVHGௐWRௐDOORZௐDௐTXLFNௐௐGD\ௐWXUQௐDURXQGௐRQௐ
TXDUWHUO\ௐUHSRUWV
,GHQWLI\ௐDௐSURSRVHGௐDGPLQLVWUDWLYHௐIHHௐWKDWௐ\RXௐZLOOௐSD\ௐWRௐ 6RXUFHZHOOௐIRUௐIDFLOLWDWLQJௐPDQDJLQJௐDQGௐSURPRWLQJௐWKHௐ6RXUFHZHOOௐ &RQWUDFWௐLQௐWKHௐHYHQWௐWKDWௐ\RXௐDUHௐDZDUGHGௐDௐ&RQWUDFWௐௐ7KLVௐIHHௐLVௐ W\SLFDOO\ௐFDOFXODWHGௐDVௐDௐSHUFHQWDJHௐRIௐ9HQGRU¶VௐVDOHVௐXQGHUௐWKHௐ &RQWUDFWௐRUௐDVௐDௐSHUXQLWௐIHHௐLWௐLVௐQRWௐDௐOLQHLWHPௐDGGLWLRQௐWRௐWKHௐ 0HPEHU¶VௐFRVWௐRIௐJRRGVௐ
6HHௐWKHௐ5)3ௐDQGௐWHPSODWHௐ&RQWUDFWௐIRUௐ
DGGLWLRQDOௐGHWDLOV
2XUௐ$GPLQௐ)HHௐKDVௐEHHQௐVWUHDPOLQHGௐWRௐDOORZௐIRUௐJURZWKௐWRௐ RFFXUௐZLWKௐPDLQWDLQLQJௐDௐKLJKௐOHYHOௐRIௐDFFXUDF\ௐDQGௐUHSRUWLQJௐ 2XUௐSURSRVHGௐDGPLQௐIHHௐZRXOGௐIROORZௐWKHVHௐJXLGHOLQHV
)ௐ)ௐ)ௐDQGௐOLNHௐPRGHOVௐௐ ௐௐௐIODW
)ௐDQGௐDERYHௐ ௐௐௐIODWௐ
3DUWQHUௐ'HDOVௐ
1$)*ௐ3DUWQHUVௐZLWKௐDQRWKHUௐGHDOHU
ௐ ௐௐௐ
IODW
$OOௐRWKHUௐPRGHOVௐ)ௐDQGௐEHORZௐ ௐௐௐIODW
7DEOH$'HSWKDQG%UHDGWKRI2IIHUHG(TXLSPHQW3URGXFWVDQG6HUYLFHV /LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URYLGHௐDௐGHWDLOHGௐGHVFULSWLRQௐRIௐWKHௐ
HTXLSPHQWௐSURGXFWVௐDQGௐVHUYLFHVௐWKDWௐ\RXௐ
DUHௐRIIHULQJௐLQௐ\RXUௐSURSRVDO
1$)*ௐLVௐSURYLGLQJ
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐDERYHௐௐPDNHVௐPRGHOVௐDQGௐWULPVௐUDQJLQJௐIURPௐ&ODVVௐ ௐWRௐ&ODVVௐௐ&DEௐDQௐ&KDVVLVௐDQGௐWUXFNVௐ:LWKௐDYDLODEOHௐ8SILWVௐWRௐEHௐDGGHGௐUDQJLQJௐ IURPௐWRROௐER[HVௐWRௐ/LQHௐ0HFKDQLFVௐ%RGLHVௐ$Q\ௐDQGௐDOOௐXSILWVௐFDQௐEHௐDGGHGௐWRௐRXUௐ FKDVVLVௐFDEVௐHLWKHUௐE\ௐRXUௐXSILWௐSDUWQHUௐVXSSOLHUௐRUௐE\ௐDௐPHPEHUVௐXSILWௐVXSSOLHUௐ ZRUNLQJௐZLWKௐ1$)*ௐWRௐSURYLGHௐDௐ7XUQௐ.H\ௐ4XRWH
:LWKLQௐWKLVௐ5)3ௐFDWHJRU\ௐWKHUHௐPD\ௐEHௐ
VXEFDWHJRULHVௐRIௐVROXWLRQVௐ/LVWௐVXEFDWHJRU\ௐ
WLWOHVௐWKDWௐEHVWௐGHVFULEHௐ\RXUௐSURGXFWVௐDQGௐ
VHUYLFHV
1$)*ௐ/LVWVௐDOOௐPDNHVௐPRGHOVௐDQGௐWULPVௐLQௐHDFKௐ=,3ௐILOHௐXQGHUௐ=,3ௐ)LOHௐ³$OOௐௐ 0DQXIDFWXUHUV´ௐUHSUHVHQWLQJௐDௐFRPELQHGௐRYHUௐௐPDNHVௐPRGHOVௐDQGௐWULPௐ FRPELQDWLRQVௐIRUௐPHPEHUVௐWRௐFKRRVHௐIURPௐDORQJௐZLWKௐDௐVXEWLWOHௐ³8SILWV´ௐGHWDLOHGௐLQௐ WKHௐSULFHௐILOH
7DEOH%'HSWKDQG%UHDGWKRI2IIHUHG(TXLSPHQW3URGXFWVDQG6HUYLFHV ,QGLFDWHEHORZZKDW&ODVVHVRIHTXLSPHQWDUHRIIHUHGLQWKLVSURSRVDO /LQH,WHP &DWHJRU\RU7\SH 2IIHUHG
&RPPHQWV
&ODVVௐௐFKDVVLV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
&ODVVௐௐFKDVVLV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
&ODVVௐௐFKDVVLV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
&ODVVௐௐFKDVVLV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
&ODVVௐௐFKDVVLV <HV
1R
ௐ0DQXIDFWXUHUVௐWRWDOLQJௐDERYHௐௐ
PDNHVௐDQGௐPRGHOV
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
7DEOH,QGXVWU\6SHFLILF4XHVWLRQV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
,Iௐ\RXௐDUHௐDZDUGHGௐDௐFRQWUDFWௐSURYLGHௐDௐ
IHZௐH[DPSOHVௐRIௐLQWHUQDOௐPHWULFVௐWKDWௐZLOOௐ
EHௐWUDFNHGௐWRௐPHDVXUHௐZKHWKHUௐ\RXௐDUHௐ
KDYLQJௐVXFFHVVௐZLWKௐWKHௐFRQWUDFW
,IௐDZDUGHGௐ1$)*ௐZLOOௐNHHSௐWUDFNௐRIௐWKHௐQXPEHUௐRIௐFOLHQWௐTXRWHVௐLWௐSURFHVVHVௐZKLFKௐ ZLOOௐEHௐGRQHௐYLDௐRXUௐZHEVLWHௐDQGௐHDV\ௐWRௐRYHUVHHௐDQGௐEDVHௐWKLVௐGDWDௐPRQWKௐDIWHUௐ PRQWKௐWRௐVHHௐLIௐRXUௐLQWHUHVWௐLVௐJURZLQJௐDWௐWKHௐH[SHFWHGௐUDWHௐZHௐZRXOGௐH[SHFW
'HVFULEHௐ\RXUௐFRPSDQ\
VௐRIIHULQJௐLQௐ
UHODWLRQௐWRௐDOWHUQDWLYHௐIXHOௐVRXUFHVௐLQFOXGLQJௐ
HOHFWULFௐRUௐRWKHUV
2XUௐPDQXIDFWXUHUVௐSURGXFWVௐDUHௐDOZD\VௐVWULYLQJௐWRௐEULQJௐWRௐPDUNHWௐWKHௐODWHVWௐJUHHQௐ YHKLFOHVௐWRௐDFFRPPRGDWHௐWKHௐHYHULQFUHDVLQJௐGHPDQGௐIRUௐHFKRௐIULHQGO\ௐWUDQVSRUWDWLRQ
'HVFULEHௐDQ\ௐPDQXIDFWXULQJௐSURFHVVHVௐRUௐ
PDWHULDOVௐXWLOL]HGௐWKDWௐFRQWULEXWHௐWRௐFKDVVLVௐ
VWUHQJWKௐFDEௐVWUHQJWKௐRYHUDOOௐGXUDELOLW\ௐ
GULYHUௐVDIHW\ௐWKDWௐGLIIHUHQWLDWHௐ\RXUௐRIIHULQJV
5HSUHVHQWLQJௐௐPDQXIDFWXUHUVௐLQௐRXUௐUHVSRQVHௐZHௐDUHௐSRVLWLYHௐZHௐUHSUHVHQWௐWKHௐ EHVWௐRIௐWKHௐEHVWௐLQௐFKDVVLVௐSURGXFWLRQௐDQGௐUHSUHVHQWௐDOOௐVWUHQJWKVௐHDFKௐPDQXIDFWXUHௐ KDVௐWRௐRIIHU
'HVFULEHௐDQ\ௐGLIIHUHQWLDWLQJௐVHUYLFHDELOLW\ௐ
DWWULEXWHVௐ
UHPRWHௐGLDJQRVWLFVௐHWF
ௐ\RXUௐ
SURSRVDOௐRIIHUV
7HOHPDWLFVௐFDQௐEHௐDGGHGௐWRௐDQ\ௐTXRWHௐIRUௐDQ\ௐPHPEHUௐVLQFHௐHDFKௐPDQXIDFWXUHUௐ RIIHUVௐVRPHௐIRUPௐRIௐWHOHPDWLFVௐLIௐQRWௐZHௐFDQௐTXRWHௐLWௐDVௐDௐVHSDUDWHௐXSILWௐLWHP
7DEOH([FHSWLRQVWR7HUPV&RQGLWLRQVRU6SHFLILFDWLRQV)RUP
/LQH,WHP127,&(7RLGHQWLI\DQ\H[FHSWLRQRUWRUHTXHVWDQ\PRGLILFDWLRQWRWKH6RXUFHZHOOWHPSODWH&RQWUDFWWHUPVFRQGLWLRQVRUVSHFLILFDWLRQVD 3URSRVHUPXVWVXEPLWWKHH[FHSWLRQRUUHTXHVWHGPRGLILFDWLRQRQWKH([FHSWLRQVWR7HUPV&RQGLWLRQVRU6SHFLILFDWLRQV)RUPLPPHGLDWHO\EHORZ7KH FRQWUDFWVHFWLRQWKHVSHFLILFWH[WDGGUHVVHGE\WKHH[FHSWLRQRUUHTXHVWHGPRGLILFDWLRQDQGWKHSURSRVHGPRGLILFDWLRQPXVWEHLGHQWLILHGLQGHWDLO 3URSRVHU
VH[FHSWLRQVDQGSURSRVHGPRGLILFDWLRQVDUHVXEMHFWWRUHYLHZDQGDSSURYDORI6RXUFHZHOODQGZLOOQRWDXWRPDWLFDOO\EHLQFOXGHGLQWKHFRQWUDFW &RQWUDFW6HFWLRQ 7HUP&RQGLWLRQRU6SHFLILFDWLRQ ([FHSWLRQRU3URSRVHG0RGLILFDWLRQ 1$
1$
1$
1$
1$
1$
'RFXPHQWV
(QVXUH\RXUVXEPLVVLRQGRFXPHQW
V
FRQIRUPVWRWKHIROORZLQJ
'RFXPHQWVLQ3')IRUPDWDUHSUHIHUUHG'RFXPHQWVLQ:RUG([FHORUFRPSDWLEOHIRUPDWVPD\DOVREHSURYLGHG 'RFXPHQWVVKRXOG127KDYHDVHFXULW\SDVVZRUGDV6RXUFHZHOOPD\QRWEHDEOHWRRSHQWKHILOH,WLV\RXUVROHUHVSRQVLELOLW\WR
HQVXUHWKDWWKHXSORDGHGGRFXPHQW
V
DUHQRWHLWKHUGHIHFWLYHFRUUXSWHGRUEODQNDQGWKDWWKHGRFXPHQWVFDQEHRSHQHGDQGYLHZHGE\ 6RXUFHZHOO
6RXUFHZHOOPD\UHMHFWDQ\UHVSRQVHZKHUHDQ\GRFXPHQW
V
FDQQRWEHRSHQHGDQGYLHZHGE\6RXUFHZHOO
,I\RXQHHGWRXSORDGPRUHWKDQRQH
GRFXPHQWIRUDVLQJOHLWHP\RXVKRXOGFRPELQHWKHGRFXPHQWVLQWRRQH]LSSHGILOH,IWKH ]LSSHGILOHFRQWDLQVPRUHWKDQRQH
GRFXPHQWHQVXUHHDFKGRFXPHQWLVQDPHGLQUHODWLRQWRWKHVXEPLVVLRQIRUPDWLWHPUHVSRQGLQJ WR)RUH[DPSOHLIUHVSRQGLQJWRWKH0DUNHWLQJ3ODQFDWHJRU\VDYHWKHGRFXPHQWDV³0DUNHWLQJ3ODQ´ )LQDQFLDO6WUHQJWKDQG6WDELOLW\0DUNHW3ODFH6XFFHVVDQG)LQDQFLDO6WDELOLW\]LS6XQGD\-XQH 0DUNHWLQJ3ODQ6DPSOHV1$)*0DUNHWLQJ3ODQ]LS0RQGD\-XQH
:0%(0%(6%(RU5HODWHG&HUWLILFDWHV,QVXUDQFHDQG5HODWHG&HUWLILFDWHV]LS0RQGD\-XQH :DUUDQW\,QIRUPDWLRQ:DUUDQW\,QIRIRU0DQXIDFWXUHUV]LS6XQGD\-XQH 3ULFLQJ1$)*3ULFH)LOHIRU5)3]LS0RQGD\-XQH
$GGLWLRQDO'RFXPHQW$//0$18)$&785(5602'(/
6$1'0(0%(5:$/.7+528*+
6]LS0RQGD\-XQH
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
3URSRVHU
V$IILGDYLW
352326(5$)),'$9,7$1'$6685$1&(2)&203/,$1&(
,FHUWLI\WKDW,DPWKHDXWKRUL]HGUHSUHVHQWDWLYHRIWKH3URSRVHUVXEPLWWLQJWKHIRUHJRLQJ3URSRVDOZLWKWKHOHJDODXWKRULW\WRELQGWKH 3URSRVHUWRWKLV$IILGDYLWDQG$VVXUDQFHRI&RPSOLDQFH
7KH3URSRVHULVVXEPLWWLQJWKLV3URSRVDOXQGHULWVIXOODQGFRPSOHWHOHJDOQDPHDQGWKH3URSRVHUOHJDOO\H[LVWVLQJRRGVWDQGLQJLQ
WKHMXULVGLFWLRQRILWVUHVLGHQFH
7KH3URSRVHUZDUUDQWVWKDWWKHLQIRUPDWLRQSURYLGHGLQWKLV3URSRVDOLVWUXHFRUUHFWDQGUHOLDEOHIRUSXUSRVHVRIHYDOXDWLRQIRU
FRQWUDFWDZDUG
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
FRQVXOWDQW
DQLQGLYLGXDORUDFRPSDQ\
KDVQRWDVVLVWHGDQ\RWKHUHQWLW\WKDWKDVVXEPLWWHGRUZLOOVXEPLWDSURSRVDOIRUWKLV
VROLFLWDWLRQ
7RWKHEHVWRILWVNQRZOHGJHDQGEHOLHIDQGH[FHSWDVRWKHUZLVHGLVFORVHGLQWKH3URSRVDOWKHUHDUHQRUHOHYDQWIDFWVRU FLUFXPVWDQFHVZKLFKFRXOGJLYHULVHWRDQRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVW$QRUJDQL]DWLRQDOFRQIOLFWRILQWHUHVWH[LVWVZKHQD YHQGRUKDVDQXQIDLUFRPSHWLWLYHDGYDQWDJHRUWKHYHQGRU¶VREMHFWLYLW\LQSHUIRUPLQJWKHFRQWUDFWLVRUPLJKWEHLPSDLUHG 7KHFRQWHQWVRIWKH3URSRVDOKDYHQRWEHHQFRPPXQLFDWHGE\WKH3URSRVHURULWVHPSOR\HHVRUDJHQWVWRDQ\SHUVRQQRWDQ HPSOR\HHRUOHJDOO\DXWKRUL]HGDJHQWRIWKH3URSRVHUDQGZLOOQRWEHFRPPXQLFDWHGWRDQ\VXFKSHUVRQVSULRUWR'XH'DWHRIWKLV
VROLFLWDWLRQ
,IDZDUGHGDFRQWUDFWWKH3URSRVHUZLOOSURYLGHWR6RXUFHZHOO3DUWLFLSDWLQJ(QWLWLHVWKHHTXLSPHQWSURGXFWVDQGVHUYLFHVLQ
DFFRUGDQFHZLWKWKHWHUPVFRQGLWLRQVDQGVFRSHRIDUHVXOWLQJFRQWUDFW 7KH3URSRVHUSRVVHVVHVRUZLOOSRVVHVVEHIRUHGHOLYHULQJDQ\HTXLSPHQWSURGXFWVRUVHUYLFHVDOODSSOLFDEOHOLFHQVHVRU FHUWLILFDWLRQVQHFHVVDU\WRGHOLYHUVXFKHTXLSPHQWSURGXFWVRUVHUYLFHVXQGHUDQ\UHVXOWLQJFRQWUDFW 7KH3URSRVHUDJUHHVWRGHOLYHUHTXLSPHQWSURGXFWVDQGVHUYLFHVWKURXJKYDOLGFRQWUDFWVSXUFKDVHRUGHUVRUPHDQVWKDWDUH DFFHSWDEOHWR6RXUFHZHOO0HPEHUV8QOHVVRWKHUZLVHDJUHHGWRWKH3URSRVHUPXVWSURYLGHRQO\QHZDQGILUVWTXDOLW\SURGXFWVDQG UHODWHGVHUYLFHVWR6RXUFHZHOO0HPEHUVXQGHUDQDZDUGHG&RQWUDFW 7KH3URSRVHUZLOOFRPSO\ZLWKDOODSSOLFDEOHSURYLVLRQVRIIHGHUDOVWDWHDQGORFDOODZVUHJXODWLRQVUXOHVDQGRUGHUV 7KH3URSRVHUXQGHUVWDQGVWKDW6RXUFHZHOOZLOOUHMHFW5)3SURSRVDOVWKDWDUHPDUNHGFRQILGHQWLDO
RUQRQSXEOLFHWF
HLWKHU
VXEVWDQWLDOO\RULQWKHLUHQWLUHW\8QGHU0LQQHVRWD6WDWXWHV6HFWLRQVXEGLYLVLRQDOOSURSRVDOVDUHFRQVLGHUHGQRQSXEOLF GDWDXQWLOWKHHYDOXDWLRQLVFRPSOHWHDQGD&RQWUDFWLVDZDUGHG$WWKDWSRLQWSURSRVDOVEHFRPHSXEOLFGDWD0LQQHVRWD6WDWXWHV 6HFWLRQSHUPLWVRQO\FHUWDLQQDUURZO\GHILQHGGDWDWREHFRQVLGHUHGDWUDGHVHFUHWDQGWKXVQRQSXEOLFGDWDXQGHU 0LQQHVRWD
V'DWD3UDFWLFHV$FW
3URSRVHULWVHPSOR\HHVDJHQWVDQGVXEFRQWUDFWRUVDUHQRW
D ,QFOXGHGRQWKH³6SHFLDOO\'HVLJQDWHG1DWLRQDOVDQG%ORFNHG3HUVRQV´OLVWPDLQWDLQHGE\WKH2IILFHRI)RUHLJQ$VVHWV&RQWURO RIWKH8QLWHG6WDWHV'HSDUWPHQWRIWKH7UHDVXU\IRXQGDWKWWSVZZZWUHDVXU\JRYRIDFGRZQORDGVVGQOLVWSGI E ,QFOXGHGRQWKHJRYHUQPHQWZLGHH[FOXVLRQVOLVWVLQWKH8QLWHG6WDWHV6\VWHPIRU$ZDUG0DQDJHPHQWIRXQGDW
KWWSVZZZVDPJRYSRUWDORU
F 3UHVHQWO\GHEDUUHGVXVSHQGHGSURSRVHGIRUGHEDUPHQWGHFODUHGLQHOLJLEOHRUYROXQWDULO\H[FOXGHGIURPSURJUDPVRSHUDWHG Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
E\WKH6WDWHRI0LQQHVRWDWKH8QLWHG6WDWHVIHGHUDOJRYHUQPHQWRUWKH&DQDGLDQJRYHUQPHQWDVDSSOLFDEOHRUDQ\ 3DUWLFLSDWLQJ(QWLW\9HQGRUFHUWLILHVDQGZDUUDQWVWKDWQHLWKHULWQRULWVSULQFLSDOVKDYHEHHQFRQYLFWHGRIDFULPLQDORIIHQVH
UHODWHGWRWKHVXEMHFWPDWWHURIWKLVVROLFLWDWLRQ
%\FKHFNLQJWKLVER[,DFNQRZOHGJHWKDW,DPERXQGE\WKHWHUPVRIWKH3URSRVHU¶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
7KH%LGGHUDFNQRZOHGJHVDQGDJUHHVWKDWWKHDGGHQGXPDGGHQGDEHORZIRUPSDUWRIWKH%LG'RFXPHQW &KHFNWKHER[LQWKHFROXPQ,KDYHUHYLHZHGWKLVDGGHQGXPEHORZWRDFNQRZOHGJHHDFKRIWKHDGGHQGD )LOH1DPH
,KDYHUHYLHZHGWKH
EHORZDGGHQGXPDQG
DWWDFKPHQWV
LI
DSSOLFDEOH
3DJHV
$GGHQGXPBB&ODVVB&KDVVLVB5)3
:HG-XQH$0
$GGHQGXPBB&ODVVBB&KDVVLVB5)3
:HG0D\30
$GGHQGXPBB&ODVVBB&KDVVLVB5)3
7XH0D\30
$GGHQGXPBB&ODVVBB&KDVVLVB5)3
7KX0D\30
$GGHQGXPBB&ODVVBB&KDVVLVB5)3
0RQ0D\30
$GGHQGXPBB&ODVVBB&KDVVLVB5)3
:HG0D\30
$GGHQGXPBB&ODVVBB&KDVVLVB5)3
7XH0D\$0
$GGHQGXPBB&ODVVBB&KDVVLVB5)3
0RQ0D\30
$GGHQGXPBB&ODVVBB&KDVVLVB5)3
:HG$SULO30
$GGHQGXPBB&ODVVBB&KDVVLVB5)3
:HG$SULO30
$GGHQGXPBB&ODVVBB&KDVVLVB5)3
)UL$SULO30
Bid Number: RFP 060920 Vendor Name: 72 HOUR LLC
Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
RFP #060920
REQUEST FOR PROPOSALS
for
Class 4-8 Chassis with Related Equipment, Accessories, and Services Proposal Due Date: June 9, 2020, 4:30 p.m., Central Time Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 9, 2020, at 4:30 p.m. Central Time, and late proposals will not be considered.
Solicitation Schedule
Public Notice of RFP Published: April 16, 2020
Pre-proposal Conference: May 19, 2020 10:00 a.m., Central Time Question Submission Deadline: June 2, 2020, 4:30 p.m., Central Time Proposal Due Date: June 9, 2020, 4:30 p.m., Central Time Late responses will not be considered.
Opening: June 9, 2020, 6:30 p.m., Central Time **
** SEE RFP SUB-SECTION V. G. “OPENING”
Enclosure 3
17c
Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
I. ABOUT SOURCEWELL PARTICIPATING ENTITIES
A. SOURCEWELL
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements, and results in cooperative contracting solutions from which Sourcewell’s Participating Entities procure equipment, products, and services.
Cooperative contracting provides participating entities and vendors increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted vendors’ potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell’s contracts are available for use by:
Federal and state government entities;
Cities, towns, and counties/parishes;
Education service cooperatives;
K-12 and higher education entities;
Tribal government entities;
Some nonprofit entities; and
Other public entities.
In Canada, Sourcewell’s contracts are available for use by:
Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly-funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Calgary, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities;
Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; Members of the Rural Municipalities of Alberta (RMA) and their represented Associations, Saskatchewan Association of Rural Municipalities (SARM), Saskatchewan Urban Municipalities Association (SUMA), Association of Manitoba Municipalities (AMM), Local Authority Services (LAS), Municipalities Newfoundland and Labrador (MNL), Nova Scotia Federation of Municipalities (NSFM), and Federation of Prince Edward Island Municipalities (FPEIM).
For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country’s listing): https://www.sourcewell-mn.gov/sourcewell-for-vendors/member-locator.
Access to contracted equipment, products, or services by Participating Entities is typically through a purchase order issued directly to the applicable vendor. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.
To meet Participating Entities’ needs, public notice of this RFP has been broadly published, including notification in the United States to each state-level procurement department for possible re-posting.
Proof of publication will be available at the conclusion of the solicitation process.
II. EQUIPMENT, PRODUCTS, AND SERVICES
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.
B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that Proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Class 4-8 Chassis with Related Equipment, Accessories, and Services, including, but not to be limited to:
a. Chassis and cabs as classified by gross vehicle weight ratings (GVWR):
Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
Class 4: 14,001-16,000 lbs
Class 5: 16,001-19,500 lbs
Class 6: 19,501-26,000 lbs
Class 7: 26,001-33,000 lbs
Class 8: 33,001+ lbs
b. A wide range of Class 4-8 chassis types and classifications, including conventional internal combustion, natural gas or propane autogas, hybrid or alternative fuel, and electric powered Class 4-8 Chassis.
c. Proposers may include Class 3 chassis provided that they are complementary to Proposer’s offering of Class 4-8 chassis.
d. Proposers may include related equipment, accessories, and services to the extent that the solutions are an incidental portion of the response.
2. The primary focus of this solicitation is on Class 4-8 Chassis with Related Equipment, Accessories, and Services. This solicitation should NOT be construed to include:
a. Transit buses.
3. This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell:
a. School Buses with Related Supplies, Parts and Services (RFP #102115); and b. Vehicles, Cars, Vans, SUVs, and Light Trucks with Related Equipment, Accessories, and Services (RFP #120716).
Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third-party contractors, to properly install and bring to operation the equipment or products being proposed.
Sourcewell prefers vendors that provide a sole source of responsibility for the products and services provided under a resulting contract. If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Participating Entities and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.
Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
Sourcewell desires the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that Proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.
1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.
3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, Proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the Proposal, equipment and products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.
D. ANTICIPATED CONTRACT TERM
Sourcewell anticipates that the term of any resulting contract(s) will be four (4) years. Up to two one-year extensions may be offered based on the best interests of Sourcewell and its Participating Entities.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $150 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.
F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Participating Entities.
The Proposer’s Marketing Plan should demonstrate Proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as Proposer’s sales and service capabilities. It is expected that Proposer will promote and market any contract award.
Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to Proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.
2. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the Proposal. Sourcewell reserves the right to verify Proposer’s information and may request clarification from a Proposer, including samples of the proposed equipment or products.
3. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.
4. A Proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the Vendor’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP.
2. The Proposer’s ceiling price (Ceiling price means that the proposed pricing will be considered as the highest price for which equipment, products, or services may be billed to a Participating Entity). However, it is permissible for vendors to sell at a price that is lower than the contracted price;
3. Stated in U.S. and Canadian dollars (as applicable); and
4. Clearly understood, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location).
Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the Proposer. Additionally, Proposers should clearly describe any unique distribution and/or delivery methods or options offered in the Proposal.
B. ADMINISTRATIVE FEES
Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the Proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the Proposal being disqualified from further review and evaluation.
To request a modification to the Contract terms, conditions, or specifications, a Proposer must complete and submit the Exceptions to Terms, Conditions, or Specifications table, with all requested modifications, through the Sourcewell Procurement Portal at the time of submitting the Proposer’s Proposal. Exceptions must:
1. Clearly identify the affected article and section, and
2. Clearly note what language is requested to be modified.
Unclear requests will be automatically denied.
Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded vendor for signature.
If a Proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract award may be revoked.
V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted on page one of this RFP and on the Sourcewell Procurement Portal. The Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
purpose of this conference is to allow potential Proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
Questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.
All questions, whether specific to a Proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the Proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential Proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the Proposer by checking the box for each addendum. It is the responsibility of the Proposer to check for any addenda that may have been issued up to the solicitation due date and time.
If an addendum is issued after a Proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the Proposer’s proposal status to INCOMPLETE. The Proposer can view this status change in the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account. The Proposer is solely responsible to check the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its Proposal (and up to the Proposal due date). If the Proposer’s Proposal status has changed to INCOMPLETE, the Proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.
It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a Proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to twenty-four (24) hours to respond to certain issues.
Upon successful submission of a proposal, the Portal will automatically generate a confirmation email to the Proposer. If the Proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].
To ensure receipt of the latest information and updates via email regarding this solicitation, or if the Proposer has obtained this solicitation document from a third party, the onus is on the Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.
Within the Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the Proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the Proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
Complete. A proposal will be rejected if it is conditional or incomplete. Submitted in English.
Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the Proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a Proposer may withdraw its proposal.
Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
G. OPENING
The Opening of Proposals will be conducted electronically through the Sourcewell Procurement Portal. A list of all Proposers will be made publicly available in the Sourcewell Procurement Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation Schedule.
To view the list of Proposers, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed” after the Proposal Due Date and Time.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible Proposer(s) offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of Proposers that Sourcewell determines is necessary to meet the needs of Participating Entities. Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or services for Participating Entities’ use.
o A Proposer’s sales and service network to assure availability of product supply and coverage to meet Participating Entities’ anticipated needs. Total evaluation scores.
The attributes of Proposers, and their equipment, products, or services, to assist Participating Entities achieve environmental and social requirements, preferences, and goals. Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell’s knowledge about a specific vendor or product.
B. AWARD(S)
Award(s) will be made to the Proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (available in the Sourcewell Procurement Portal):
Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a Proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. The protest must be received no later than 10 calendar days’ following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time.
A protest must include the following items:
The name, address, and telephone number of the protester; The original signature of the protester or its representative; Identification of the solicitation by RFP number;
A precise statement of the relevant facts;
Identification of the issues to be resolved;
Identification of the legal or factual basis;
Any additional supporting documentation; and
Protest bond in the amount of $20,000, except where prohibited by law or treaty.
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the Proposer may be rejected.
Sourcewell reserves the right to:
Modify or cancel this RFP at any time;
Reject any and all proposals received;
Reject proposals that do not comply with the provisions of this RFP; Select, for contracts or for discussion, a proposal other than that with the lowest cost; Rev. 2/2020 Sourcewell RFP #060920
Class 4-8 Chassis with Related Equipment, Accessories, and Services
Independently verify any information provided in a Proposal; Disqualify any Proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
Clarify any part of a proposal and discuss any aspect of the proposal with any Proposer; and negotiate with more than one Proposer;
Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and
Award a contract to one or more Proposers if it is in the best interest of Participating Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the Proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law.
Sourcewell will not consider the prices submitted by the Proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a Proposer is not considered trade secret under the statutory definition.
The Proposer understands that Sourcewell will reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.
4/17/2020
Addendum No. 1
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Do you have a list of specifications for both the vehicles and equipment needed? Answer 1:
Sourcewell utilizes a competitive, solutions-based solicitation approach that is not based on detailed specifications or finite quantities for our cooperative contract awards. A respondent is allowed to propose the entire line of products and services falling within the scope of the RFP. Section II. B. of the RFP addresses the requested equipment, products, or services for this solicitation.
Question 2:
How are delivery charges handled at the time of order? Is there a list of potential destinations?
Answer 2:
It is left to the discretion of each proposer to propose a method for delivery charges that fits with their business practices. Proposals are evaluated based on the criteria stated in the RFP.
Sourcewell participating entities include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada.
Question 3:
How do I join the Pre-proposal conference on May 19, 2020? Answer 3:
Refer to Section V. A. of the RFP for additional detail on the pre-proposal conference. All entities that have registered for this solicitation opportunity in the Sourcewell Procurement Portal will receive log-in instructions via email two business days prior to the webcast.
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 4/16/2020, is required at the time of proposal submittal. 4/22/2020
Addendum No. 2
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Will this bid be awarded by Class and Fuel type within that class? For example, separate awardees for Class 4 Gasoline, Class 4 Electric, Class 4 CNG, Class 4 Propane, Class 4 Diesel?
Answer 1:
Sourcewell is seeking “… the broadest possible selection of products/equipment and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities ” (see, RFP Section II. B.). A Proposer should submit their complete line of equipment, products, or services that are applicable to the scope. Depending on the responses received, Sourcewell may need to organize responses into subcategories, and awards may be based on a subcategory (see, RFP Section II. G. 1 & 3). However, Sourcewell typically does not find it necessary to award by subcategory.
Question 2:
Will it now be mandatory for a Saskatchewan Rural Municipality to use this system to purchase class 4 - 8 trucks?
Answer 2:
Refer to RFP Section I. B., …“Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.”
Question 3:
Are the references that are to be submitted, required to be an existing participating entity of Sourcewell?
Answer 3:
It is left to the discretion of each proposer to determine how to best demonstrate their ability to serve Sourcewell participating entities and satisfy all the requirements included in the questionnaire tables. Table 4 – References/Testimonials, Line Item 21, seeks information from “three customers who are eligible to be Sourcewell participating entities.”
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 4/22/2020, is required at the time of proposal submittal. 4/29/2020
Addendum No. 3
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
In demonstrating Financial Strength as part of Question 9, will the supporting documents provided, end up in the public domain or is this just for Sourcewell internal use only?
Answer 1:
RFP Section VI., E., Disposition of Proposals, addresses the handling of materials submitted in response to the RFP under Minnesota Statutes Section 13.591. Financial information, including financial statements, provided by a Proposer is not considered trade secret under the statutory definition.
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 4/29/2020, is required at the time of proposal submittal. 5/4/2020
Addendum No. 4
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Would we be allowed to just bid the equipment we manufacture as we do not manufacture chassis?
Answer 1:
Each proposer, in its discretion, will propose the equipment, products, and services that it deems to fall within Sourcewell’s requested equipment, products, and services as described in RFP Section II. B (Requested Equipment, Products and Services). A proposal that is not in substantial compliance with the requirements of the RFP will be considered nonresponsive.
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/4/2020, is required at the time of proposal submittal. 5/12/2020
Addendum No. 5
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
How will the Administrative Fees for the resulting contracts from this RFP be determined? At what percentage rate or what flat fee can we expect to be charged? Answer 1:
Refer to RFP Section III. B. – Administrative Fees, for directions on proposing an administrative fee. It is left to the discretion of each proposer to determine and propose an administrative fee that is consistent with its business and its industry.
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/12/2020, is required at the time of proposal submittal. 5/13/2020
Addendum No. 6
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Is Sourcewell responsible for the registration of vehicles, or for the determination and collection of State/Provincial or Federal taxes due, on participating entity purchases under the contract (or contracts) awarded as a result of the RFP? Answer 1:
No, Sourcewell is not involved in vehicle registration, or tax determination or collection, for participating entity transactions under the awarded contracts. A Proposer is to identify any transaction costs or fees that are not included in equipment pricing as described in RFP Section III. A. – Pricing and in template Contract Section 3. A. – Pricing.
To the extent that a participating entity may be exempt from taxes or fees, the participating entity is responsible for providing a tax exemption certificate as described in template Contract Section 3. B. – Sales Tax.
Question 2:
Is Sourcewell financially responsible for participating entity purchases under the contract (or contracts) awarded as a result of the RFP? Answer 2:
Participating entities are solely responsible for payment. See template Contract Section
6. A. – Participating Entity Use and Purchasing.
Question 3:
Does Sourcewell bear the risk of loss in the event that a vehicle is damaged or stolen, or a transaction is terminated, before title passes to the participating entity? Answer 3:
No. Transactions under the contract are between the participating entity and the awarded vendor. Sourcewell has no liability for a participating entity’s transaction or payment, and bears no risk of loss in the events described.
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/13/2020, is required at the time of proposal submittal. 5/18/2020
Addendum No. 7
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
What will be the effective dates (start and ending) for pricing submitted with the bid? Will that time frame be consistent for the 3 remaining annual periods? Answer 1:
Refer to Section 3. - Pricing and Section 4. – Product and Pricing Change Requests, in the Sourcewell template Contract (available on the Sourcewell Procurement Portal), for guidance on pricing during the term of awarded contracts.
Question 2:
To what extent will Sourcewell make public the pricing files (IE: data books) supplied by bidders?
Answer 2:
Refer to RFP Section VI. E. - Disposition of Proposals for guidance on pricing material submitted in response to the RFP and applicable public data laws.
Question 3:
Can respondents to the solicitation expect that references provided to Sourcewell will not become public?
Answer 3:
Refer to RFP Section VI. E. - Disposition of Proposals, for guidance on materials submitted in response to the RFP and applicable public data laws.
Question 4:
For a Proposer that is a dealer representing multiple OEM brands, some of which will be submitting a response and some of which will not be submitting a response to the Sourcewell RFP, do we leave out our OEM's who are responding from our proposed solution?
Answer 4:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. So, it is left to the discretion of each proposer to determine the equipment, products, and services that the proposer will include. The solicitation is a competitive process and proposals are evaluated on the content submitted.
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/18/2020, is required at the time of proposal submittal. 5/21/2020
Addendum No. 8
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
What is expected in the Marketing Plan requirement? Is the marketing plan to be reviewed by the agency?
Answer 1:
Refer to RFP Section II. F. – Marketing Plan for guidance on the marketing plan requirements. Each proposer, in its discretion, will determine the content of its marketing plan. The solicitation is a competitive process and proposals will be evaluated on the content submitted.
Question 2:
Will the Marketing Plan be given to participating entities? Or is this just for Sourcewell? Answer 2:
Refer to RFP Section VI. E. – Disposition of Proposals, for guidance on materials submitted in response to the RFP and applicable data laws.
Question 3:
Will the agency/customer be willing to sign an NDA in order for a vendor to share technical specification details?
Answer 3:
Refer to RFP Section VI. E. – Disposition of Proposals, for guidance on materials submitted in response to the RFP and applicable data laws.
Question 4:
Will the agency accept redlines on the contract during the procurement process? Answer 4:
Refer to RFP Section IV. - Contract for guidance on the process for requesting a modification to the template contract terms, conditions, or specifications.
Question 5:
Is the administrative fee set or is this fee negotiable prior to the award or when awarded?
Answer 5:
Refer to Addendum 5, Answer 1, posted to the Sourcewell Procurement Portal on May 12, 2020.
Question 6:
What marketing support does Sourcewell provide to an awarded vendor after a contract is issued?
Answer 6:
Refer to the “Sourcewell Vendor Resources” link provided on the Sourcewell Procurement Portal “Bids Homepage.”
Question 7:
Are all cutaway passenger buses considered a transit bus, regardless of size, for this solicitation?
Answer 7:
Each proposer, in its discretion, will propose the equipment, products, and services that it deems to fall within Sourcewell’s requested equipment, products, and services as described in RFP Section II. B. (Requested Equipment, Products and Services). A proposal that is not in substantial compliance with the requirements of the RFP will be considered nonresponsive.
Question 8:
Will purchase orders originate from Sourcewell or the participating entity? Answer 8:
Refer to RFP Section I. B. – Use of Resulting Contracts, for additional guidance on the order process.
Question 9:
Do we need to register with the Secretary of State for a certificate to transact business in the State of MN?
Answer 9:
Each proposer, in its discretion, will determine the documentation necessary to best demonstrate its ability to serve Sourcewell participating entities and fulfill the requirements set forth in the RFP. A Certificate of the Minnesota Secretary of State is not a mandatory submittal requirement for this solicitation.
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/21/2020, is required at the time of proposal submittal. 5/26/2020
Addendum No. 9
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Federal and State incentives typically apply when quoting electric-powered truck chassis. Should we quote prices before incentives with a note that we will apply any applicable incentives? If not, how do you suggest we handle this issue? Answer 1:
In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. So, each proposer, in its discretion, will determine and propose the pricing approach that aligns with their business methods and satisfies all the requirements of RFP Article III - Pricing. Proposals are evaluated based on the criteria stated in the RFP.
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/26/2020, is required at the time of proposal submittal. 5/27/2020
Addendum No. 10
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Can Sourcewell Participating Entities include US or Canadian Federal entities? Answer 1:
Refer to RFP Section I. B. Use of Resulting Contracts for information on Sourcewell Participating Entities.
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 5/27/2020, is required at the time of proposal submittal. 6/3/2020
Addendum No. 11
Solicitation Number: RFP 060920
Solicitation Name: Class 4-8 Chassis with Related Equipment, Accessories, and Services Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.
Question 1:
Can we attach videos & power points, if so, how do we accomplish this? What size videos or product literature is permitted on each attachment? Answer 1:
All relevant information should be included in the proposal (RFP Section II., G.). It is left to the discretion of each proposer to determine the method it deems best suited to submit its relevant information in a timely fashion through the Sourcewell Procurement Portal. The maximum upload size is 500 MB per upload, however, items may be combined in a zipped file format should they exceed the 500MB limit.
Question 2:
Is there a way to download our Table responses to a hard copy for proof reading? Answer 2:
After selecting “Start Submission,” a proposer may navigate to Step 4 – “Preview Bid” and select “Preview My Bid in PDF,” if a downloadable PDF of the questionnaire tables is desired.
Question 3:
Table 8 Value Added Attributes - 40. Please define what a hub partner constitutes? Answer 3:
A hub partner is identified as a historically underutilized business partner. Examples of historically underutilized businesses are listed in Table 8, Question 40.
End of Addendum
Acknowledgement of this Addendum to RFP 060920 posted to the Sourcewell Procurement Portal on 6/3/2020, is required at the time of proposal submittal.
To: Mayor and City Council
From: City Manager
Meeting Date: June 28, 2022
Subject: AUTHORIZE THE TRANSFERS RELATED TO THE
AMERICAN RESCUE PLAN ACT FUND ALLOCATIONS
Recommendation:
1. Authorize the transfer of $10,227,800 from the American Rescue Plan Act (ARPA) Fund to the General Fund to offset law enforcement operating expenses;
2. Authorize the transfer of $10,227,800 from the General Fund to the Capital Improvement Program (CIP) Fund for the designated CIP projects; and
3. Authorize the transfer of $3,700,000 from the General Fund to the CIP Fund for the designed CIP projects.
Fiscal Impact:
The ARPA fund (640.98.9800-56900) will transfer out $10,227,800 to the General Fund (100.00.0000-47900) to offset law enforcement operating expenses. The General Fund (100.98.9800-56900) will transfer $10,227,800 to the CIP Fund (400.00.0000-47900) for the Smith Park Olympic Pool and City Street Pavement Projects. With the repayment from the Water Fund to the General Fund, the General Fund (10.98.9800-56900) will further transfer $3,700,000 to the CIP Fund (400.00.0000-47900) for Dog Park, Pico Park and Rivera Park HVAC Systems, Rivera and Smith Park Roofs, and Senior Center Patio Americans with Disabilities Act (ADA) Improvement projects.
Background:
The American Rescue Plan Act of 2021 (ARPA) is a $1.9 trillion economic stimulus bill signed into law by the President on March 11, 2021. Within the ARPA total allocation is $350 billion for state, local, territorial, and Tribal governments to respond to the Coronavirus Disease 2019 (COVID-19) emergency. The City of Pico Rivera’s (City) allocation of direct local stimulus is $14,772,455. The City received the first 50% allocation in June 2021 and the second batch at the beginning of June 2022. 18 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 28, 2022
AUTHORIZE THE TRANSFER FROM THE ARPA FUND TO THE GENERAL FUND
The ARPA itself is very broad in nature with a focus on four (4) key program areas:
1. Respond to the public health emergency or its negative economic impacts;
2. Respond to works performing essential work during COVID-19;
3. For the provision of government service to the extent of a reduction in revenue due to COVID-19; and
4. Necessary investments in water, sewer, or broadband infrastructure.
Discussion:
In accordance with the Compliance and Reporting Guidance for State and Local Fiscal Recovery Funds issued by the U.S. Department of Treasury, the City calculated the reduction in revenue as $10,227,800 due to COVID-19. At the August 10, 2021 City Council meeting, staff recommended to obligate all the “General Revenue Loss” funds of $10,227,800 to offset law enforcement operating expenses (Los Angeles County Sheriff Contract). The law enforcement operating expenses are eligible under the revenue reduction category of ARPA, as it is included in the “Provision for Government Services” category. Staff believes this is the most appropriate categorization, as it now enables the City to allocate those recovery funds to other general expenditures, and without the restrictions imposed by Federal Award Guidelines.
After months of thorough discussion and contemplation, on January 11, 2022, the City authorized the staff to allocate the ARPA funds of $14,772,455 for the projects/programs according to the City Council’s ranked preferences, counting on $10,227,800 to be transferred from the ARPA Fund to the General Fund to enable the City to allocate that amount for the designed capital projects: Smith Park Olympic Pool, City Street Pavement, and Perfluorootane Sulfonate/Polyfluoroalkyl Substances (PFOS/PFAS) Treatment Facility.
On January 11, 2022, the City Council also approved the Water Fund to repay the General Fund for the ARPA allocation of $4,272,455 assigned to the PFAS project. The repayment was approved to fund the following:
• Dog Park - $1,500,000 (CIP)
• Pico Park and Rivera Park HVAC Systems - $800,000 (CIP) • Rivera and Smith Park Roofs - $600,00 (CIP)
• Senior Center Patio ADA Improvements - $800,000 (CIP) • Automatic Plate Rater (Flock) System - $340,000
• Workforce Development - $232,455
Staff recommends transferring $3,700,000 from the General Fund to the CIP Fund for the abovementioned CIP projects.
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 28, 2022
AUTHORIZE THE TRANSFER FROM THE ARPA FUND TO THE GENERAL FUND
Conclusion:
As the second batch of the ARPA allocation becomes available to the City early this month, staff recommends transferring $10,227,800 “General Revenue Loss” funds from the ARPA Fund to the General Fund to offset the law enforcement operating expenses and then transfer the same amount from the General Fund to the CIP fund to facilitate funding the Smith Park Olympic Pool and City Street Pavement projects. Staff also recommends transferring $3,700,000 from the General Fund to the CIP Fund for the Dog Park, Pico Park and Rivera Park HVAC Systems, Rivera and Smith Park Roofs, and Senior Center Patio ADA Improvement projects.
Steve Carmona
SC:AG:JG:ep
A Regular Meeting of the Water Authority was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.
Meeting was jointly held with the City Council and Water Authority. Items appear as listed on the combined agenda for the meeting of June 14, 2022.
Authority Vice President Lutz called the meeting to order at 6:02 p.m.
PRESENT: Camacho, Elias, Lara, Lutz
ABSENT: Sanchez (approved)
PUBLIC COMMENTS: None
PUBLIC HEARING: None
CONSENT CALENDAR:
Water Authority:
18. Minutes:
• Approved Water Authority regular meeting of April 26, 2022
19. Emergency Repair of Transmission Water Main, Valve Installation and Repair Fire Line Protection. (700)
1. Confirmed by a 4/5ths vote, the action of the Interim Public Works Director, in accordance with Section 3.48.110 of the Municipal Code, which declared the water main breaks on Slauson Avenue and Industry Road, and at 8101 Rosemead Boulevard as public emergencies; and
2. Authorized the Executive Director to approve payment to Doty Brothers Construction in the amount of $67,335.
Motion by Commissioner Lara, seconded by Commissioner Camacho to approve Consent Calendar Item Nos. 18 and 19. Motion carries by the following roll call vote:
AYES: Camacho, Elias, Lara, Lutz
NOES: Sanchez
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION: None REGULAR AGENDA:
Tuesday, June 14, 2022
19 4-26-22 Water Minutes
21. Declaration of Emergency Water Conservation Provisions. (1700) Interim Public Works Director Rodrigue provided a brief summary including compliance with the State Water Resources Control Board regulations and the current Governor’s Executive Order and the new water restrictions and water schedule.
Motion by Commissioner Camacho, seconded by Commissioner Lara to approve Resolution No. 22-34 declaring a Level 2 Water Supply Shortage pursuant to Pico Rivera Municipal Code Section 13.70.050 to ensure compliance with the requirements of the State Water Resources Control Board (State Board) Resolution No. 2022-0002. Motion carries by the following roll call vote:
AYES: Camacho, Elias, Lara, Lutz
NOES: None
ABSENT: Sanchez
ADJOURNMENT:
Vice President Lutz adjourned the Water Authority meeting at 8:22 p.m. in memory of Pete Razo, Larry Govea, David Gaither, Oralia Garcia, Mary Marquez, John Parra, Alex Ortiz and Richard Torres members of the Go-Getters who passed during the pandemic. There being no objection it was so ordered.
AYES: Camacho, Elias, Lara, Lutz
NOES: None
ABSENT: Sanchez
________________________________
Dr. Monica Sanchez, President
ATTEST:
________________________________
Anna M. Jerome, Authority Secretary
I hereby certify that the foregoing is a true and correct report of the proceedings of the Water Authority regular meeting dated June 14, 2022 and received and filed by the Water Authority on June 28, 2022.
_______________________________
Anna M. Jerome, Authority Secretary
To: President and Commissioners
From: Executive Director
Meeting Date: June 28, 2022
Subject: WATER WELL NOS. 1, 3, 11 AND 12 REHABILITATION PROJECT (CIP NO. 21337) – NOTICE OF COMPLETION
Recommendation:
1. Accept the work as completed for the Water Well Nos. 1, 3, 11 and 12 Rehabilitation Project (CIP No. 21337) constructed by Weber Water Resources CA, LLC (Weber) and authorize the Authority Secretary to file the Notice of Completion with the Los Angeles County Registrar-Recorder; and
2. Authorize the Executive Director to release the retention payment to Weber following the mandatory waiting period from the date the Notice of Completion is recorded.
Fiscal Impact:
Funding for this project in the amount of $592,000 in Water Authority funds to Account No. 550.70.7340.54500-21337 was part of the fiscal year 2021-22 Adopted Budget. The project was completed for a total cost of $576,918. The remaining balance will be unencumbered and returned to the Water Authority fund.
Discussion:
On November 10, 2020, the Pico Rivera Water Authority (PRWA) Board awarded professional services for the design of PFAS treatment systems at all active well sites.
Subsequently, it was discovered that the water pumps for Well Nos. 1, 3, 11, and 12 would not achieve the appropriate flows and pressures necessary for the treatment facilities. Thus, the rehabilitation of these wells was imperative to maximize the required flows and provide adequate pressures to deliver treated water to all areas of the water distribution system.
On March 19, 2021, staff solicited proposals for design, equipment procurement, installation, and inspection for the rehabilitation of Well Nos. 1, 3, 11 and 12 through the Planet Bids portal on the City’s website. On May 5, 2021, one proposal was received and on May 25, 2021, a maintenance agreement in the amount of $491,185 was awarded to Weber.
20 WATER AUTHORITY AGENDA REPORT – MEETING OF JUNE 28, 2022 WATER WELL NOS. 1, 3, 11 AND 12 REHABILITATION PROJECT (CIP NO. 21337) –
NOTICE OF COMPLETION
At the time of the rehabilitation of Well No. 11, it was learned that the pump’s casing had been previously lined, thereby, minimizing the casing diameter. The materials that were procured to fit the unlined casing no longer met the needs of Well No. 11. To utilize the procured materials, staff decided to rehabilitate Well No. 2 in lieu of Well No. 11.
Furthermore, Well No. 2 also required the addition of a sand separator, suction pipe and adapter bushing which was purchased with the authorized contingency. On March 8, 2022, the PRWA Board authorized a change order and budget amendment for additional appropriation to rehabilitate Well No. 11 as initially intended.
The project was successfully completed on March 25, 2022, in accordance with the RFP specifications and within budget. The final construction contract amount with Weber is $576,918 which includes a construction change order (Enclosure 1) for price adjustments, emergency work at Well No. 11, and the addition of a sand separator, suction pipe and adapter bushing at Well No. 2. The total project cost is outlined below:
Funding Source Budget
Water Authority - 550 Fund (FY2021-22 Approved Budget) $537,000 Water Authority - 550 Fund (Additional Appropriation FY2021-22) $55,000 TOTAL PROJECT BUDGET: $592,000
Description Cost
Design, Equipment Procurement, Installation and Inspection $491,185 Construction Change Order
(Price Adjustments and Additional Bid Items) $85,733
TOTAL PROJECT COST: $576,918
Conclusion:
The total project cost in the amount of $576,918 includes design, equipment procurement, installation and inspection. Staff recommends accepting the project as complete and filing a Notice of Completion with the Los Angeles County Registrar-Recorder’s Office. If no claims are filed within thirty-five (35) days after recordation, the City will release the retention payment.
Steve Carmona
SC:TR:NC:AR:ll
Enclosure: 1) Construction Change Order
CITY OF PICO RIVERA
Project No. 21337
1 | Page
CITY OF PICO RIVERA
PUBLIC WORKS DEPARTMENT
Capital Projects Division
CONTRACT CHANGE ORDER NO. 1 (FINAL)
PROJECT NAME: Water Well Nos. 1, 3, 11 and 12 Rehabilitation Project TO: Weber Water Resources
You are hereby instructed to comply with the following changes from the Contract Plans and Specifications:
SUMMARY OF CHANGES
Description
(Detailed Explanation Attached)
Change in
Contract Price1
Change in
Work Days
1 Adjustment in final bid item cost, working days
and including additional bid items:
($0.20) 75
Price Adjustment for .330 Wall Column Pipe $4,247.00
Emergency Installation of Pumping
Equipment and Motor Well No. 11
$64,410.00 25
Addition of a Sand Separator, Suction Pipe
and Adapter Bushing for Well No. 2
$17,826.00 30
Screens and gages for wells no. 1, 3 and 12 ($750.00) Net Change in Contract Price and Work Days $85,732.80 130 1Deduction or decrease in Contract Price is denoted in parentheses.
The following change is hereby made a part of the Contract Documents and shall be performed under the same terms and conditions as required by the original Contract Documents. Except as modified herein, the original Contract Documents and all prior amendments shall remain in full force and effect and all of the terms of the Contract Documents are hereby incorporated in this Change Order.
SUMMARY OF ALL CHANGE ORDERS
ORIGINAL CONTRACT AMOUNT .............................. $491,184.93 CCO1 ............................................................................ $85,732.80 TOTAL ......................................................................... $576,917.73
SUMMARY OF WORKING DAYS
FIRST DAY OF WORK: ................................................. 06/02/2021 CONTRACT WORKING DAYS: ................................................... 74 TIME EXTENSION: CCO 1 (Final) ........................................... 130 NEW TOTAL WORKING DAYS: ................................................ 204 LAST DAY OF WORK: .................................................... 3/25/2022 Enclosure 1
20a
CITY OF PICO RIVERA
Project No. 21337
2 | Page
CHANGE ORDER DETAIL
Change Order No.: 1
Project Name: Water Well Nos. 1, 3, 11 and 12 Rehabilitation Project The changes or interpretations described and noted herein are hereby authorized. The signed original of this order is on file in the Department of Public Works. Shown as separate paragraphs:
(A) Reason for Change; (B) Description of Change; (C) Change in Contract Costs; and (D) Change in Completion Date.
Item No. 1: Adjustment in final bid item cost, working days and additional bid Items:
A. Reason for Change: Due to the conditions encountered in the field during construction, modifications to the amount of work were made accordingly including the addition of working days due to material lead times and additional work. These ajustments are reflected as addtional bid items as shown below.
B. Description of Change:
BID
ITEM
NO.
DESCRIPTION UNIT UNIT PRICE
BID OR
CURRENT
APPROVED
QUANTITY
FINAL
QUANTITY
CHANGE CHANGE IN
COST1
18 (Well No. 12)
Replace with new motor
make up kit and discharge
gasket
LS $67.83 1 1 0 ($0.20)
Additional Bid Items:
1 Price Adjustment for .330
Wall Column Pipe EA $4,247.00 0 1 1 $4,247.00
2 Emergency Installation of
Pumping Equipment and
Motor Well No. 11
LS $64,410.00 0 1 1 $64,410.00
3 Addition of a Sand
Separator, Suction Pipe and
Adapter Bushing for Well
No. 2
LS $17,826.00 0 1 1 $17,826.00
4 Screens and gages for wells
no. 1, 3 and 12 LS $750.00 0 1 1 ($750.00)
C. Change in Contract Cost: $85,732.80
D. Change in Completion Date: Original first working day was on 6/2/21, and Completion day was 9/16/21. Revised new completion date is 3/25/22.
1 Nadia Carrasco
From: Don Rice <[email protected]>
Sent: Tuesday, July 20, 2021 12:43 PM
To: Adrian Rodriguez; Henry Carino; Luis Osuna; Gene Edwards; Nadia Carrasco Cc: Jose Villanueva; Gabe Madrid; Candy Guadarrama
Subject: RE: Pico Well No 3 Column
Adrian –
The .330 wall is slightly cheaper than the .375 with an increase of $4,247 vs $4,750.
Don Rice
General Manager
Weber Water Resources CA, LLC
1785 Container Circle
Riverside, CA 92509
CA #970199 A, C57, D21
(909) 383‐5837 Office
(909) 361‐2014 Cell
www.WeberWaterResources.com
From: Don Rice
Sent: Tuesday, July 20, 2021 12:11 PM
To: Adrian Rodriguez <adrian.rodriguez@pico‐rivera.org>; Henry Carino <hcarino@pico‐rivera.org>; Luis Osuna <losuna@pico‐rivera.org>; Gene Edwards <gedwards@pico‐rivera.org>; Nadia Carrasco <ncarrasco@pico‐rivera.org> Cc: Jose Villanueva <[email protected]>; Gabe Madrid <[email protected]>; Candy Guadarrama <[email protected]>
Subject: RE: Pico Well No 3 Column
Hi Adrian –
I spoke to our supplier rep and he has no visibility to when the 12” .279 wall column pipe will be available. .330 wall is in the only available option.
Don Rice
General Manager
Weber Water Resources CA, LLC
1785 Container Circle
Riverside, CA 92509
CA #970199 A, C57, D21
(909) 383‐5837 Office
(909) 361‐2014 Cell
www.WeberWaterResources.com
2 From: Adrian Rodriguez [mailto:adrian.rodriguez@pico‐rivera.org] Sent: Monday, July 12, 2021 11:40 AM
To: Don Rice <[email protected]>; Henry Carino <hcarino@pico‐rivera.org>; Luis Osuna <losuna@pico‐ rivera.org>; Gene Edwards <gedwards@pico‐rivera.org>; Nadia Carrasco <ncarrasco@pico‐rivera.org> Cc: Jose Villanueva <[email protected]>; Gabe Madrid <[email protected]>; Candy Guadarrama <[email protected]>
Subject: RE: Pico Well No 3 Column
Don,
I’ll approve the change order based on the circumstances and well necessity.
Gene,
Do you have any comments.
Adrian.
From: Don Rice [mailto:[email protected]]
Sent: Monday, July 12, 2021 10:43 AM
To: Adrian Rodriguez <adrian.rodriguez@pico‐rivera.org>; Henry Carino <hcarino@pico‐rivera.org>; Luis Osuna <losuna@pico‐rivera.org>; Gene Edwards <gedwards@pico‐rivera.org>; Nadia Carrasco <ncarrasco@pico‐rivera.org> Cc: Jose Villanueva <[email protected]>; Gabe Madrid <[email protected]>; Candy Guadarrama <[email protected]>
Subject: RE: Pico Well No 3 Column
Adrian –
See attached email from our supplier.
Don Rice
General Manager
Weber Water Resources CA, LLC
1785 Container Circle
Riverside, CA 92509
CA #970199 A, C57, D21
(909) 383‐5837 Office
(909) 361‐2014 Cell
www.WeberWaterResources.com
From: Adrian Rodriguez [mailto:adrian.rodriguez@pico‐rivera.org] Sent: Monday, July 12, 2021 9:33 AM
To: Don Rice <[email protected]>; Henry Carino <hcarino@pico‐rivera.org>; Luis Osuna <losuna@pico‐ rivera.org>; Gene Edwards <gedwards@pico‐rivera.org>; Nadia Carrasco <ncarrasco@pico‐rivera.org> Cc: Jose Villanueva <[email protected]>; Gabe Madrid <[email protected]>; 3 Candy Guadarrama <[email protected]> Subject: RE: Pico Well No 3 Column
Don,
I’ll need confirmation from your supplier that this pipe in unavailable before I approve.
Is this going to be for every well?
Adrian Rodriguez
City of Pico Rivera / Water Supervisor
Department of Public Works/ Water Division
9633 Beverly Rd. Pico Rivera, CA 90660
: 562-801-4462 : [email protected]
From: Don Rice [mailto:[email protected]]
Sent: Friday, July 9, 2021 2:13 PM
To: Henry Carino <hcarino@pico‐rivera.org>
Cc: Adrian Rodriguez <adrian.rodriguez@pico‐rivera.org>; Jose Villanueva <[email protected]>; Gabe Madrid <[email protected]>; Candy Guadarrama <[email protected]> Subject: Pico Well No 3 Column
Hi Henry –
Your bid schedule calls for .279 wall. However, .279 wall is not available (apparently due to global shortages). .375 wall is available, but comes at a higher cost. The additional cost to Pico is $4,750 including tax. How do you want me to proceed?
Don Rice
General Manager
Weber Water Resources CA, LLC
1785 Container Circle
Riverside, CA 92509
CA #970199 A, C57, D21
(909) 383‐5837 Office
(909) 361‐2014 Cell
www.WeberWaterResources.com
1 Nadia Carrasco
From: Danny Campos <[email protected]>
Sent: Monday, July 12, 2021 9:49 AM
To: Don Rice
Subject: 10".279
Attachments: Market Conditions.pdf
Don,
There is no .279 currently available, we can offer .365 wall. Please let me know if you have any questions or concerns.
Take care,
Danny Campos
Custom Pipe & Fabrication Inc.
10560 Fern Ave.
Stanton, Ca 90680
Ph: 714 981‐9745
INDUSTRY LEADER IN WATER WELL PIPE, PUMP FABRICATIONS, PUMP PARTS
THIS E-MAIL MESSAGE AND ITS CONTENTS ARE LEGALLY PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED SOLELY FOR THE USE OF THE ADDRESSEE. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT, YOU
ARE HEREBY NOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION, COPYING OR OTHER USE OF THIS MESSAGE AND IT CONTENTS IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE NOTIFY US IMMEDIATELY BY REPLY E-MAIL TO [email protected] AND DELETE THE MESSAGE. THANK YOU 10560 Fern Avenue Stanton, Ca. 90680 / 714-761-8801 / 714-761-3417 Custom Pipe & Fabrication
10560 Fern Ave
Stanton, Ca 90680
July 12, 2021
Re: Market Conditions
Due to a variety of factors, we are experiencing rapidly escalating price increases on all products. While we have experienced volatile markets in the past; this one is unprecedented.
The uncertainties created by the pandemic-dramatically rising coil and raw material costs, ocean vessel delays coupled with soaring transit costs-have all converged to create supply line disruptions and spot shortages. We appreciate your support and will do our best to keep you informed through these challenging times.
Respectfully,
Danny Campos
Danny Campos
Sales Manager
November 1, 2021
Henry Carino
City of Pico Rivera
Public Works Department
6615 Passons Blvd
Pico Rivera, CA 90660
RE: Well No. 2 Sand Separator, Suction Pipe and Adapter Dear Henry –
See below for quote for the addition of a sand separator, suction and adapter Well No 2:
Bid Item Description Price
1 Sand Separator PPS 1780-KSA $ 15,850.00
2 20' Suction Pipe $ 1,261.00
3 10" X 20' Adapter Bushing $ 715.00
Total Price $ 17,826.00
Regards,
Jose Villanueva
(951) 215-5481
To: President and Commissioners
From: Executive Director
Meeting Date: June 28, 2022
Subject: PURCHASE OF A DOOSAN G570WCU DIESEL POWER
TRAILER MOUNTED GENERATOR FOR PICO RIVERA
WATER AUTHORITY (PRWA)
Recommendation:
1. Authorize the purchase of an Emergency Power Generator in the amount of $253,952 from Volvo Construction Equipment using Sourcewell, (previously known as National Joint Powers Alliance) Contract No. 041719-CEC; and
2. Authorize the Executive Director to execute all documents related to the purchase of the emergency power generator.
Fiscal Impact:
The fiscal year (FY) 2021-22 Water Authority budget includes $253,592 in Account No. 550.40.4920-57300 for the purchase of furniture and equipment, which includes power generators. The quoted price of $253,952 includes all taxes, licensing and registration fees. No additional appropriation is required at this time.
Discussion:
PRWA has three major water storage facilities operating in the City of Pico Rivera that use groundwater wells, booster pumps and storage reservoirs. These infrastructures are classified as “critical facilities” and therefore security and reliability are of the highest priority. These facilities are equipped with manual transfer switches to generate back-up power by use of a power generator allowing for continual operation during critical events The City currently has one power generator for its water facilities, which is insufficient for the required peak water demand and fire protection during an emergency event. The addition of a new trailer mounted power generator will assist PRWA with providing adequate power to operate the City’s two largest groundwater pumps and plant operation during critical events.
The recommended purchase utilizes a cooperative bidding contract which meets the requirements of 3.20.030 of the Pico Rivera Municipal Code. Staff has verified the 21 PICO RIVERA WATER AUTHORITY AGENDA REPORT – MEETING OF JUNE 28, 2022 PURCHASE OF A DOOSAN G570WCU DIESEL POWER TRAILER MOUNTED
GENERATOR FOR PICO RIVERA WATER AUTHORITY (PRWA)
cooperative bidding contract recommended has been competitively bid. Using these contracts provides the City with competitive volume pricing without the administrative expense of administering a competitive bid process.
Sourcewell meets all requirements set forth by the City of Pico Rivera Municipal Code regarding regional cooperative purchasing agreements. Sourcewell establishes pre-approved vendors following a nationwide competitive bid process.
Conclusion:
Staff recommends the purchased of the Doosan G570WCU Power Generator in the amount of $253,952 from Quinn Power Systems using Sourcewell contract No. 041719- CEC for emergency backup power during power outages and similar events.
Steve Carmona
SC:TR:AR:ll
Enclosures: 1) Volvo Construction Equipment
2) Sourcewell Contract No. 041719-CEC
Volvo Construction Equipment & Services
4501 E Volvo Ave
Fresno, CA 93725
Ph: (559) 834-4420
Fx: (559) 834-4425
x
x Net due 30 days
Year Hrs
2022 NEW Doosan G570WCU Mobile Generator
- See attached specifications
OPTION, TINTED WINDOW
CONTROL PANEL, DYNAGEN W/ CAMLOCKS
BATTERY CHARGER OPTION
(5) 4/0 400AMP Stage Cable 25' length ea. w/ Color
Coded Cam Locks
DMV Registration
8% Surcharge
CARB/PERP Registration Fee
Factory and/or Delivery Freight
Pre-Delivery Inspection Charge (PDI)
Standard 12 3000 Hours
Finance Details:
Notes:
DOOSAN PORTABLE POWER SOURCEWELL CONTRACT 041719-CEC
Scott Nadell
Customer
ACCEPTED DECLINED Non-Taxable Items:
PO No. 0
Machine subject to prior sale
Sales Tax $
Subtotal:
VCES Fresno
[email protected]
198917
TERMS: Net due on receipt
G570WCU
Phone:
Unit ID
Sales Rep:
City of Pico Rivera Sourcewell Member # 25940
Contact:
Address: 6615 Passons Blvd
Adrian Rodriguez
Scott Nadell (Mobile: 619-778-6039)
Invoice to:
FOB Point of Origin - Ship Via: Customer Delivery Address Address:
(562) 801-4462
COLLECT
Installment plan
Fax/Email:
PREPAID
Fax/Email:
Ship to:
Pico Rivera Ca 90660
(562) 801-4462
Contact:
Phone:
Make Model Serial No.
Doosan
Description
505389 $ 330,023.33
Date:
Signature:
06/17/22
Government Sales
Sales Tax %
$ 1,548.47
Standard warranty covers the full machine, bumper to bumper Warranty:
$ 150.00
Expires:
Title:
VCES
Title:
THIS DOCUMENT IS A CONTRACT INCLUDING IMPORTANT TERMS AND CONDITIONS. I HAVE REVIEWED AND ACCEPT ALL TERMS AND CONDITIONS, INCLUDING WITHOUT LIMITATION, THOSE ON THE 2ND PAGE OF THIS CONTRACT. I HAVE READ THIS CONTRACT AND AUTHORIZE THE ENTRY OF THE ABOVE ORDER SUBJECT TO THE TERMS AND CONDITIONS HEREIN.
Tax exemption req. re-sellers permit
Total Price:
Hours are estimated
Preventative Maintenance Contract:
Months $ 209,312.74
Standard Full Machine Warranty is for 1yr and runs concurrently with extended warranty. 1YR
$ 1,000.00
$ -
$ -
$ 209,312.74
“When operated in California, any off-road diesel vehicle may be subject to the California Air Resources Board In-Use Off-Road Diesel Vehicle Regulation. It therefore could be subject to retrofit or accelerated turnover requirements to reduce emissions of air pollutants. For more information, please visit the California Air Resources Board website at: http://www.arb.ca.gov/msprog/ordiesel/ordiesel.htm.” Notes:
THIS ORDER NOT ACCEPTED OR BINDING UNTIL APPROVED BY AN OFFICER OF VOLVO CONSTRUCTION EQUIPMENT & SERVICES Quote valid for 30 days
Customer
Signature:
Date:
Doc Fees:
$ 675.00
$ -
Proposal/Retail Order
Financing (see below)
$ -
$ -
$ -
$ 16.67
$ -
Total Price
06/17/22
City of Pico Rivera Sourcewell Member # 25940
[email protected]
$ 14,983.96
$ 850.00
$ 6,200.00
$ -
Adrian Rodriguez
6615 Passons Blvd
Pico Rivera Ca 90660
36% Sourcewell Discount
Downpayment/Credit:
$ (116,867.40)
$ -
10.250%
$ 232,496.70
Equipment Total:
$ -
$ 253,951.26
$ 21,454.56
Trade-in Credit:
$ 23,183.96
Net Price:
$ (6,083.33)
Enclosure 1
21a
Option No. Description
Unit Specifications/Options
Doosan G570WCU Mobile Generator
Reference Sales Order No: 198917
Customer's Initials:
City of Pico Rivera Sourcewell Member # 2
TERMS AND CONDITIONS – EQUIPMENT SALE
1. General: The Terms and Conditions of Sale outlined herein shall apply to the sale by Volvo Road Machinery, Inc. d/b/a Volvo Construction Equipment Services (hereinafter referred to as Company) of products, equipment and parts relating thereto (hereinafter referred to as Equipment). Unless prior written agreement is reached, it shall be understood that the Company’s proceeding with any work shall be in accordance with the terms and conditions outlined herein.
The Company hereby gives notice of its objection to any additional or different terms included in any purchase order or other form submitted by the Purchaser. Such additional or different terms shall not be included in this contract. The Company will comply with applicable laws and regulations as they may apply to the manufacture of the Equipment. Compliance with any local governmental laws or regulations relating to the location, use or operation of the Equipment, or its use in conjunction with other equipment, shall be the sole responsibility of the Purchaser.
2. Title and Risk of Loss: Title and risk of loss or damage to the Equipment shall pass to the Purchaser upon tender of delivery F.O.B. manufacturing facility unless otherwise agreed upon by the parties, except that a security interest in the Equipment shall remain in the Company, regardless of mode of attachment to realty or other property, until full payment has been made therefor. Purchaser agrees upon request to all things and acts necessary to perfect and maintain such security interest and shall protect Company’s interest by adequately insuring the Equipment against loss or damage from any cause wherein the Company shall be named as an additional insured.
3. Assignment: Neither party shall assign or transfer this contract without the prior written consent of the other party. The Company however shall be permitted to assign or transfer, without the prior written consent of the Purchaser, the Company’s right to receive all or any portion of the payment due from the Purchaser under this contract.
4. Delivery and Delays: Delivery dates shall be interpreted as estimated and in no event shall dates be construed as falling within the meaning of “time is of the essence”. The Company shall not be liable for any loss or delay due to war, riots, fire, flood, strikes, or other labor difficulty, acts of civil or military authority including governmental laws, order, priorities or regulations, acts of the Purchaser, embargo, car shortage, damage or delay in transportation, inability to obtain necessary labor or materials from usual sources, faulty forgoings or castings, or other causes beyond the reasonable control of the Company. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be adjusted to reflect the actual length of time lost by reason of such delay. The Purchaser’s receipt of Equipment shall constitute a waiver of any claims for delay.
5. Taxes: The price does not include any present or future Federal, State, or local property, license, privilege, sale, use, excise, gross receipts or other like taxes or assessments which may be applicable to, measured by, or imposed upon or result from this transaction, or any services performed in connection therewith. Such taxes will be itemized separately to Purchaser, who shall make prompt payment to the Company. The Company will accept a valid exemption certificate from Purchaser, if applicable. If such exemption certificate is not recognized by the government taxing authority involved, Purchaser agrees to promptly reimburse the Company for any taxes covered by such exemption certificate which the Company is required to pay.
6. Set Offs: Neither Purchaser nor any affiliated company or assignee shall have the right to claim compensation or to set off against any amounts which become payable to the Company under this contract or otherwise.
7. Patents: The Company shall defend any suit or proceeding brought against the Purchaser and shall pay any adverse judgment entered therein so far as such suit or proceeding is based upon a claim that the use of the Equipment manufactured by the Company, and furnished under this contract, constitutes infringement of any patent of the United States of America, provided the Company is promptly notified in writing and given the authority, information and assistance by Purchaser for defense of same; and the Company shall, at its option, procure for the Purchaser the right to continue to use such Equipment, modify it so that it becomes non-infringing, replace the same with non-infringing equipment, or remove such Equipment and refund the purchase price. The foregoing shall not be construed to include any agreement by the Company to accept any liability whatsoever with respect to patents for inventions including more than the Equipment furnished hereunder, or patents for methods and processes to be carried out with the aid of the Equipment. The foregoing states the entire liability of the Company with regard to patent infringement.
8. Warranty: The Company warrants that new Equipment manufactured by it and delivered hereunder will be free of defects in material and workmanship for the periods of time specified in the applicable warranties of the Company for such Equipment, which are incorporated herein by reference.
The Purchaser shall be obligated to promptly report any failure to conform to the applicable warranty to the Company in writing within the applicable warranty period, whereupon the Company shall, at its option, correct such nonconformity by suitable repair to such Equipment or furnish a replacement part F.O.B. point of shipment, provided the Purchaser has stored, installed, maintained and operated such Equipment in accordance with good industry practices and has complied with specific recommendations of the Company. The Company shall not be liable for any repairs, replacements, or adjustments to the Equipment or any costs of labor performed by the Purchaser or others without the Company’s prior written approval. The effects of corrosion, erosion and normal wear and tear are specifically excluded from the Company’s warranty. Performance warranties, if any, are limited to those specifically stated within the Company’s proposal. Unless responsibility for meeting such performance warranties is limited to specified shop or field tests, the Company’s obligation shall be to correct in the manner and for the period of time provided in the applicable warranty. Accessories or equipment furnished by the Company, but manufactured by others, including, but not limited to, engines, tires, batteries, engine electrical equipment, hydraulic transmissions, and carriers, shall carry whatever warranty the manufacturers have conveyed to the Company and which can be passed on to the Purchaser. THE COMPANY MAKES NO OTHER WARRANTY OR REPRESENTATION OF ANY KIND WHATSOEVER, EXPRESSED OR IMPLIED, EXCEPT THAT OF TITLE, AND ALL IMPLIED
WARRANTIES, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. Correction by the Company of nonconformities whether patent or latent, in the manner and for the period of time provided above, shall constitute fulfillment of all liabilities of the Company for such nonconformities, whether based on contract, warranty, negligence, indemnity, strict liability or otherwise with respect to or arising out of such Equipment. The Purchaser shall not operate Equipment which is considered to be defective, without first notifying the Company in writing of its intention to do so. Any such use of Equipment will be at the Purchaser’s sole risk and liability. ALL USED EQUIPMENT IS SOLD “AS IS, WITH ALL FAULTS.”
9. Limitations of Liability: THE REMEDIES OF THE PURCHASER SET FORTH HEREIN ARE EXCLUSIVE, AND THE TOTAL LIABILITY OF THE COMPANY WITH RESPECT TO THIS CONTRACT OR THE EQUIPMENT AND SERVICES FURNISHED HEREUNDER, IN
CONNECTION WITH THE PERFORMANCE OR BREACH THEREOF, OR FROM THE
MANUFACTURE, SALE, DELIVERY, INSTALLATION, REPAIR OR TECHNICAL DIRECTION
COVERED BY OR FURNISHED UNDER THIS CONTRACT, WHETHER BASED ON
CONTRACT, WARRANTY, NEGLIGENCE, INDEMNITY, STRICT LIABILITY OR OTHERWISE,
SHALL NOT EXCEED THE PURCHASE PRICE OF THE UNIT OF EQUIPMENT UPON WHICH SUCH LIABILITY IS BASED. THE COMPANY AND ITS SUPPLIERS SHALL IN NO EVENT BE LIABLE TO THE PURCHASER, ANY SUCCESSORS IN INTEREST OR ANY BENEFICIARY OR ASSIGNEE OF
THIS CONTRACT FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, SPECIAL OR
PUNITIVE DAMAGES ARISING OUT OF THIS CONTRACT OR ANY BREACH THEREOF, OR
ANY DEFECT IN, OR FAILURE OF, OR MALFUNCTION OF THE EQUIPMENT HEREUNDER,
WHETHER BASED UPON LOSS OF USE, LOST PROFITS OR REVENUE, INTEREST, LOST
GOODWILL, WORK STOPPAGE, IMPAIRMENT OF OTHER GOODS, LOSS BY REASON OF
SHUTDOWN OR NON-OPERATION, INCREASED EXPENSES OF OPERATION, COST OF PURCHASE OF REPLACEMENT POWER OR CLAIMS OF PURCHASER OR CUSTOMERS OF
PURCHASER FOR SERVICE INTERRUPTION, WHETHER OR NOT SUCH LOSS OR DAMAGE
IS BASED ON CONTRACT, WARRANTY, NEGLIGENCE, INDEMNITY, STRICT LIABILITY OR OTHERWISE.
10. Nuclear Liability: In the event that the Equipment sold hereunder is to be used in a nuclear facility, the Purchaser hereby releases and agrees to indemnify the Company and its suppliers for any nuclear damage, including loss of use, in any manner arising out of a nuclear incident, whether alleged to be due in whole or in part to the negligence or otherwise of the Company or its suppliers.
11. Governing Law: The rights and obligations of the parties shall be governed by the laws of the State of North Carolina excluding its conflicts of law principles. The United Nations Convention on Contracts for the International Sale of Goods shall not apply to this contract.
12. Execution: The Company shall not be bound by any contract or any modification thereto until approved in writing by an officer of the Company. The contract, when so approved, shall supersede all previous communications, either oral or written, with respect to the subject matter thereof.
TERMS AND CONDITIONS – EQUIPMENT RENTAL
1. Lessee agrees to rent the Equipment for the term and at the stipulated rental rates and to pay such rental when due irrespective of any claims, demands, set-offs, actions, suits or proceedings, that it may have or assert against Lessor.
2. From the time the Equipment is shipped from Lessor’s facility, until it is returned to Lessor’s designated facility, Lessee shall: (i) use the Equipment solely in the conduct of its business; (ii) use and preserve the Equipment in a careful, proper and lawful manner; (iii) at its own expense keep the Equipment in good repair, condition and working order and pay the cost of any and all parts and labor required for that purpose, using only parts manufactured or furnished by the manufacturer of the Equipment; (iv) not make any material alterations to the Equipment; (v) promptly notify Lessor of any loss of or damage to the Equipment; and (vi) assume the entire risk of loss of and damage to the Equipment, and injury or death to persons, from any cause whatsoever arising under this agreement.
3. Lessor may inspect the Equipment at all reasonable times.
4. Lessee shall report and pay to the appropriate authority any and all license fees, registration fees, assessments, charges and taxes, including penalty and interest, assessed against the Equipment due to rental or use thereof and reimburse Lessor upon request for any such amounts assessed against Lessor by reason of the rental or use of the Equipment, except for taxes payable in respect to Lessor’s income.
5. Lessee shall keep the Equipment at the address specified in this agreement, and not remove it therefrom without the Lessor’s prior written consent. Lessee shall not assign, sublet or pledge any of the Equipment or any interest in this agreement, and any attempt to do so shall constitute an act of default hereunder.
6. The Equipment shall at all times remain personal property of Lessor regardless of the degree of its annexation to any real property and shall not by reason of any annexation become a part thereof. Lessor shall retain a security interest in the Equipment in the event that the rental of the Equipment is held by a court to constitute a lease intended for security and Lessee agrees upon request to do all things and acts necessary to perfect and maintain such security interest.
7. Lessee, at its own expense, will maintain all risk insurance coverage on the Equipment for its full replacement value, and also such other insurance as Lessor may require, in amounts and under policies acceptable to Lessor, with loss payable to Lessee and Lessor as their respective interests may appear. Upon request of Lessor, Lessee shall furnish certificates of insurance evidencing such coverage. Each policy shall provide for thirty (30) days written notice to Lessor of the cancellation or material modification thereof.
8. Lessee shall promptly notify Lessor of each accident involving any Equipment, including time, place, nature of the accident or damage, and such other information as may be known; advise Lessor of all correspondence, papers, notices, or documents received; aid in the investigation and defense of all such claims; and assist in the recovery of damages, from third parties liable therefor.
9. In the event of damage to or loss, destruction or theft of the Equipment or any part thereof, Lessee shall pay to Lessor the full value of the Equipment at the time of such occurrence except to the extent that Lessor receives proceeds of insurance covering such Equipment. Such payment may, at Lessor’s option, be applied (i) to repair such Equipment, or (ii) to afford Lessee a pro rata reduction in the rental payments attributable to the lost or damaged Equipment, or (iii) to replace the Equipment with equipment of the same make and the same or later model.
10. LESSEE UNDERSTANDS THAT LESSOR MAKES NO REPRESENTATION OR WARRANTY OF ANY KIND WHATSOEVER, EXPRESS OR IMPLIED, WITH RESPECT TO THE
EQUIPMENT, AND ALL IMPLIED WARRANTIES, INCLUDING ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.
11. LESSOR SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL OR
CONSEQUENTIAL DAMAGES OR LOSS (I) RESULTING FROM THE NON-DELIVERY, DELIVERY, MANUFACTURE, INSTALLATION, USE OR OPERATION OF THE EQUIPMENT,
OR FROM ANY DEFECTS IN, FAILURES, MALFUNCTIONS, REPAIRS, REPLACEMENTS OR
ALTERATIONS THEREOF, OR (II) WITHOUT LIMITATION, ANY OTHER LIABILITY OF ANY NATURE WITH RESPECT TO THE EQUIPMENT, OR THIS AGREEMENT OR ANY BREACH THEREOF OR ARISING OUT OF NEGLIGENCE. FURTHERMORE, LESSEE SHALL
INDEMNIFY AND HOLD HARMLESS LESSOR, ITS DIRECTORS, OFFICERS, EMPLOYEES,
AGENTS AND REPRESENTATIVES, FROM ANY AND ALL CLAIMS, ACTIONS, SUITS,
PROCEEDINGS, COSTS, EXPENSES, DAMAGES, AND LIABILITIES, INCLUDING ATTORNEYS’ FEES, ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM, THIS AGREEMENT OR THE BREACH THEREOF.
12. Upon termination of this agreement, Lessee will, at its own cost and expense, promptly return the Equipment to Lessor in the same condition as received, reasonable wear and tear and normal depreciation excepted.
13. If Lessee breaches its obligation to pay rentals when due or any of the other terms of this agreement, or if Lessee becomes insolvent or ceases to do business as a going concern, or if the Equipment or any part of it is abused, illegally used or misused, or if Lessee makes an assignment for the benefit of creditors, or if a petition in bankruptcy or for arrangement or reorganization is filed by or against Lessee, or if property of Lessee is attached or a receiver is appointed for Lessee or any of Lessee’s’ property, or if Lessee is in default pursuant to the provisions of any other agreement by and between Lessor and Lessee, or whenever Lessor may deem the rentals or Equipment insecure, the Lessee hereby authorizes Lessor to enter, with or without legal process, any premises where the Equipment may be and take possession thereof, or at the request of Lessor, Lessee will assemble the Equipment and make the Equipment available to the Lessor, in whole or in part as requested, at such place or places designated by the Lessor. All remedies herein are cumulative and any or all such remedies may be exercised in lieu of or in addition to any remedies at law, in equity or under statute. If after default this agreement is placed with an attorney for collection of unpaid rentals or enforcement of any other right or remedy of Lessor, Lessee shall pay reasonable attorney’s fees. Waiver of any default shall not be a waiver of any other or subsequent default.
14. All notices required to be given hereunder shall be in writing and shall be deemed adequately given if sent by registered or certified mail to the other party at the registered address of such other party, or at such other place as either party may designate in writing to the other party.
15. The rights and obligations of the parties shall be governed by the laws of the State of North Carolina excluding its conflicts of law principles.
16. This document and any attachments hereto constitute the entire agreement of the parties with respect to the subject matter hereof. No variation or modification of this document and no waiver of any of its provisions or conditions shall be valid unless in writing and signed by both parties.
Enclosure 2
21b
To: President and Commissioners
From: Executive Director
Meeting Date: June 28, 2022
Subject: PURCHASE OF AN F-250 AND F-350 UTILITY BODY
WORK TRUCKS FOR THE PICO RIVERA WATER
AUTHORITY (PRWA)
Recommendation:
1. Authorize the purchase of a F-250 and F-350 Super Cab Utility Work Trucks in the amount of $130,799 from Rush Truck Center in Whittier using the National Cooperative Purchasing Alliance (NCPA) Contract No. 05-47 for Heavy Equipment, Diesel Truck, Bus Parts and Related Goods and Services; and
2. Authorize the Executive Director to execute all documents related to the purchase of the vehicle.
Fiscal Impact:
The fiscal year (FY) 2021-22 Water Authority budget includes $130,799 in Account No. 550.40.4920-57300 for the purchase of furniture and equipment, which includes replacement of vehicles. The quoted price of $130,799 includes all taxes, licensing and registration fees. No additional appropriation is required at this time.
Discussion:
The PRWA field crews currently rely heavily on Utility Body Work Trucks to perform daily activities. These trucks will be replacing vehicles with high mileage and have become more unreliable, requiring increasing repairs, and many of the systems have reached the end of their useful life.
Staff has researched the type of vehicle and method of procurement that is most favorable to the City and is recommending the F-250 and F-350 Super Cab Mechanic Utility Trucks. In addition, these trucks will be utilized to replace a vehicle for the construction maintenance crew vehicle (Unit 202) during servicing.
Other features of the F-Series Utility Body Work Truck include front and rear corner LED strobe lights for safety, diamond plate flooring with liner, and lockable storage compartments for various specialty tools and equipment used by the Water Division staff to complete their daily duties.
22 WATER AUTHORITY AGENDA REPORT – MEETING OF JUNE 28, 2022 PURCHASE OF AN F-250 AND F-350 UTILITY BODY WORK TRUCKS FOR THE
PICO RIVERA WATER AUTHORITY (PRWA)
The existing service vehicles (Unit No. 202 and Unit No. 299) will be disposed of in accordance with Section 3.20.200 of the City’s Municipal Code governing the sales of surplus supplies and equipment. Proceeds from the sale will be credited to the Water Authority Fund (Fund 550).
Staff considered issuing a formal bid process to obtain pricing but found it would be more efficient and the City would most likely receive better pricing by using a cooperative purchasing agreement. Research led to the National Cooperative Purchasing Alliance (NCPA) Contract No. 05-47 which meets the requirements of
3.20.030 of the Pico Rivera Municipal Code and allows Staff to secure the most appropriate vehicle. This Contract purchases the vehicle through Rush Truck Centers which has a local dealer in Whittier.
Conclusion:
Staff recommends purchasing a F-250 and F350 Super Cab Utility Body Trucks in the amount of $130,799 from Rush Truck Center using the National Cooperative Purchasing Alliance (NCPA) contract No. 05-47.
Steve Carmona
SC:TR:AR:ll
Enclosures: 1) Rush Truck Center Quote
2) National Cooperative Purchasing Alliance (NCPA) contract No. 05-47 Enclosure 1
22a
•
• Register
• ABOUT US
• FIND A VENDOR
• CURRENT SOLICITATIONS
• FAQ
RUSH ENTERPRISES
https://www.rushtruckcenters.com
• Overview
• Contract Info
• Due Diligence
• Vendor Contact
OVERVIEW
Rush Enterprises, formed in 1965, is a publicly traded company. Rush Enterprises owns and operates the largest network of heavy and medium duty truck dealerships in the United States. We sell and service leading truck and bus manufacturers including Peterbilt, Ford, Isuzu, Blue Bird, International and IC Bus at over 120 dealerships nationwide.
Rush Truck Centers offers several all-makes parts solutions so you can decide what works best for your business. Whether you order online with RushCare Parts Connect, in-store or Enclosure 2
22b
over the phone, we are here to assist you with a knowledgeable staff backed by a $250 million parts inventory for all makes and models of heavy and medium duty trucks and buses. We also offer convenient curbside, pickup, delivery or shipping options to fit your needs.
Rush Truck Center has the nation’s largest inventory of new and pre-owned trucks in stock across the country from the brands you know and trust in a wide range of specifications and applications.
CONTRACT INFO
Awarded Vendor:
Rush Enterprises
Contract Awarded:
Heavy Equipment, Diesel Truck, Bus Parts and Related Goods and Services Contract Number:
05-47
Lead Agency:
Region 14 ESC
Contract Term:
3 year term, December 8, 2020 to December 31, 2023
*Option to renew for two (2) additional one (1) year periods.
DUE DILIGENCE
Request for Proposal:
RFP for Heavy Equipment, Diesel Truck, Bus Parts and Related Goods and Services Awarded Vendor Response:
Rush Enterprises' Response to RFP
Evaluation:
Bid Tab & Request for RFP List
Award Letter:
Region 14 Award Letter
Advertisements:
USA Today Ad 1
USA Today Ad 2
NCPA Website Ad
VENDOR CONTACT
Brian Dawes
National Account Manager, Bus and Public Sector
25027 Riley Ln
Tega Cay, SC 29708
(864) 497-3538
[email protected]
Tab 1 – Master Agreement
General Terms and Conditions
¨ Customer Support
Ø The vendor shall provide timely and accurate technical advice and sales support. The vendor shall respond to such requests within one (1) working day after receipt of the request.
¨ Disclosures
Ø Respondent affirms that he/she has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with this contract.
Ø The respondent affirms that, to the best of his/her knowledge, the offer has been arrived at independently, and is submitted without collusion with anyone to obtain information or gain any favoritism that would in any way limit competition or give an unfair advantage over other vendors in the award of this contract.
¨ Renewal of Contract
Ø Unless otherwise stated, all contracts are for a period of three (3) years with an option to renew for up to two (2) additional one-year terms or any combination of time equally not more than 2 years if agreed to by Region 14 ESC and the vendor. ¨ Funding Out Clause
Ø Any/all contracts exceeding one (1) year shall include a standard “funding out” clause. A contract for the acquisition, including lease, of real or personal property is a commitment of the entity’s current revenue only, provided the contract contains either or both of the following provisions:
Ø Retains to the entity the continuing right to terminate the contract at the expiration of each budget period during the term of the contract and is conditioned on a best efforts attempt by the entity to obtain appropriate funds for payment of the contract. ¨ Shipments (if applicable)
Ø The awarded vendor shall ship ordered products within seven (7) working days for goods available and within four (4) to six (6) weeks for specialty items after the receipt of the order unless modified. If a product cannot be shipped within that time, the awarded vendor shall notify the entity placing the order as to why the product has not shipped and shall provide an estimated shipping date. At this point the participating entity may cancel the order if estimated shipping time is not acceptable. ¨ Tax Exempt Status
Ø Since this is a national contract, knowing the tax laws in each state is the sole responsibility of the vendor.
¨ Payments
Ø The entity using the contract will make payments directly to the awarded vendor or their affiliates (distributors/business partners/resellers) as long as written request and approval by NCPA is provided to the awarded vendor.
¨ Adding authorized distributors/dealers
Ø Awarded vendors may submit a list of distributors/partners/resellers to sell under their contract throughout the life of the contract. Vendor must receive written approval from NCPA before such distributors/partners/resellers considered authorized.
Ø Purchase orders and payment can only be made to awarded vendor or distributors/business partners/resellers previously approved by NCPA.
Ø Pricing provided to members by added distributors or dealers must also be less than or equal to the pricing offered by the awarded contract holder.
Ø All distributors/partners/resellers are required to abide by the Terms and Conditions of the vendor's agreement with NCPA.
¨ Pricing
Ø All pricing submitted shall include the administrative fee to be remitted to NCPA by the awarded vendor. It is the awarded vendor’s responsibility to keep all pricing up to date and on file with NCPA.
Ø All deliveries shall be freight prepaid, F.O.B. destination and shall be included in all pricing offered unless otherwise clearly stated in writing
¨ Warranty
Ø Proposals should address each of the following:
§ Applicable warranty and/or guarantees of equipment and installations including any conditions and response time for repair and/or replacement of any components during the warranty period.
§ Availability of replacement parts
§ Life expectancy of equipment under normal use
§ Detailed information as to proposed return policy on all equipment ¨ Indemnity
Ø The awarded vendor shall protect, indemnify, and hold harmless Region 14 ESC and its participants, administrators, employees and agents against all claims, damages, losses and expenses arising out of or resulting from the actions of the vendor, vendor employees or vendor subcontractors in the preparation of the solicitation and the later execution of the contract.
¨ Franchise Tax
Ø The respondent hereby certifies that he/she is not currently delinquent in the payment of any franchise taxes.
¨ Supplemental Agreements
Ø The entity participating in this contract and awarded vendor may enter into a separate supplemental agreement to further define the level of service requirements over and above the minimum defined in this contract i.e. invoice requirements, ordering requirements, specialized delivery, etc. Any supplemental agreement developed as a result of this contract is exclusively between the participating entity and awarded vendor. ¨ Certificates of Insurance
Ø Certificates of insurance shall be delivered to the Public Agency prior to commencement of work. The insurance company shall be licensed in the applicable state in which work is being conducted. The awarded vendor shall give the participating entity a minimum of ten (10) days’ notice prior to any modifications or cancellation of policies. The awarded vendor shall require all subcontractors performing any work to maintain coverage as specified. ¨ Legal Obligations
Ø It is the Respondent’s responsibility to be aware of and comply with all local, state, and federal laws governing the sale of products/services identified in this RFP and any awarded contract and shall comply with all while fulfilling the RFP. Applicable laws and regulation must be followed even if not specifically identified herein. ¨ Protest
Ø A protest of an award or proposed award must be filed in writing within ten (10) days from the date of the official award notification and must be received by 5:00 pm CST. Protests shall be filed with Region 14 ESC and shall include the following:
§ Name, address and telephone number of protester
§ Original signature of protester or its representative § Identification of the solicitation by RFP number
§ Detailed statement of legal and factual grounds including copies of relevant documents and the form of relief requested
Ø Any protest review and action shall be considered final with no further formalities being considered.
¨ Force Majeure
Ø If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement then such party shall give notice and full particulars of Force Majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch.
Ø The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or other industrial disturbances, act of public enemy, orders of any kind of government of the United States or any civil or military authority; insurrections; riots; epidemics; landslides; lighting; earthquake; fires; hurricanes; storms; floods; washouts; droughts; arrests; restraint of government and people; civil disturbances; explosions, breakage or accidents to machinery, pipelines or canals, or other causes not reasonably within the control of the party claiming such inability. It is understood and agreed that the settlement of strikes and lockouts shall be entirely within the discretion of the party having the difficulty, and that the above requirement that any Force Majeure shall be remedied with all reasonable dispatch shall not require the settlement of strikes and lockouts by acceding to the demands of the opposing party or parties when such settlement is unfavorable in the judgment of the party having the difficulty.
¨ Prevailing Wage
Ø It shall be the responsibility of the Vendor to comply, when applicable, with the prevailing wage legislation in effect in the jurisdiction of the purchaser. It shall further be the responsibility of the Vendor to monitor the prevailing wage rates as established by the appropriate department of labor for any increase in rates during the term of this contract and adjust wage rates accordingly.
¨ Miscellaneous
Ø Either party may cancel this contract in whole or in part by providing written notice. The cancellation will take effect 30 business days after the other party receives the notice of cancellation. After the 30th business day all work will cease following completion of final purchase order.
¨ Open Records Policy
Ø Because Region 14 ESC is a governmental entity responses submitted are subject to release as public information after contracts are executed. If a vendor believes that its response, or parts of its response, may be exempted from disclosure, the vendor must specify page-by-page and line-by-line the parts of the response, which it believes, are exempt. In addition, the respondent must specify which exception(s) are applicable and provide detailed reasons to substantiate the exception(s).
Ø The determination of whether information is confidential and not subject to disclosure is the duty of the Office of Attorney General (OAG). Region 14 ESC must provide the OAG sufficient information to render an opinion and therefore, vague and general claims to confidentiality by the respondent are not acceptable. Region 14 ESC must comply with the opinions of the OAG. Region14 ESC assumes no responsibility for asserting legal arguments on behalf of any vendor. Respondent are advised to consult with their legal counsel concerning disclosure issues resulting from this procurement process and to take precautions to safeguard trade secrets and other proprietary information.
Process
Region 14 ESC will evaluate proposals in accordance with, and subject to, the relevant statutes, ordinances, rules, and regulations that govern its procurement practices. NCPA will assist Region 14 ESC in evaluating proposals. Award(s) will be made to the prospective vendor whose response is determined to be the most advantageous to Region 14 ESC, NCPA, and its participating agencies. To qualify for evaluation, response must have been submitted on time, and satisfy all mandatory requirements identified in this document.
¨ Contract Administration
Ø The contract will be administered by Region 14 ESC. The National Program will be administered by NCPA on behalf of Region 14 ESC.
¨ Contract Term
Ø The contract term will be for three (3) year starting from the date of the award. The contract may be renewed for up to two (2) additional one-year terms or any combination of time equally not more than 2 years.
Ø It should be noted that maintenance/service agreements may be issued for up to (5) years under this contract even if the contract only lasts for the initial term of the contract. NCPA will monitor any maintenance agreements for the term of the agreement provided they are signed prior to the termination or expiration of this contract. ¨ Contract Waiver
Ø Any waiver of any provision of this contract shall be in writing and shall be signed by the duly authorized agent of Region 14 ESC. The waiver by either party of any term or condition of this contract shall not be deemed to constitute waiver thereof nor a waiver of any further or additional right that such party may hold under this contract. ¨ Products and Services additions
Ø Products and Services may be added to the resulting contract during the term of the contract by written amendment, to the extent that those products and services are within the scope of this RFP.
¨ Competitive Range
Ø It may be necessary for Region 14 ESC to establish a competitive range. Responses not in the competitive range are unacceptable and do not receive further award consideration. ¨ Deviations and Exceptions
Ø Deviations or exceptions stipulated in response may result in disqualification. It is the intent of Region 14 ESC to award a vendor’s complete line of products and/or services, when possible.
¨ Estimated Quantities
Ø The estimated dollar volume of Products and Services purchased under the proposed Master Agreement is $30 million dollars annually. This estimate is based on the anticipated volume of Region 14 ESC and current sales within the NCPA program. There is no guarantee or commitment of any kind regarding usage of any contracts resulting from this solicitation
¨ Evaluation
Ø Region 14 ESC will review and evaluate all responses in accordance with, and subject to, the relevant statutes, ordinances, rules and regulations that govern its procurement practices. NCPA will assist the lead agency in evaluating proposals. Recommendations for contract awards will be based on multiple factors, each factor being assigned a point value based on its importance.
¨ Formation of Contract
Ø A response to this solicitation is an offer to contract with Region 14 ESC based upon the terms, conditions, scope of work, and specifications contained in this request. A solicitation does not become a contract until it is accepted by Region 14 ESC. The prospective vendor must submit a signed Signature Form with the response thus, eliminating the need for a formal signing process.
¨ NCPA Administrative Agreement
Ø The vendor will be required to enter and execute the National Cooperative Purchasing Alliance Administration Agreement with NCPA upon award with Region 14 ESC. The agreement establishes the requirements of the vendor with respect to a nationwide contract effort.
¨ Clarifications / Discussions
Ø Region 14 ESC may request additional information or clarification from any of the respondents after review of the proposals received for the sole purpose of elimination minor irregularities, informalities, or apparent clerical mistakes in the proposal.
Clarification does not give respondent an opportunity to revise or modify its proposal, except to the extent that correction of apparent clerical mistakes results in a revision. After the initial receipt of proposals, Region 14 ESC reserves the right to conduct discussions with those respondent’s whose proposals are determined to be reasonably susceptible of being selected for award. Discussions occur when oral or written communications between Region 14 ESC and respondent’s are conducted for the purpose clarifications involving information essential for determining the acceptability of a proposal or that provides respondent an opportunity to revise or modify its proposal. Region 14 ESC will not assist respondent bring its proposal up to the level of other proposals through discussions. Region 14 ESC will not indicate to respondent a cost or price that it must meet to neither obtain further consideration nor will it provide any information about other respondents’ proposals or prices.
¨ Multiple Awards
Ø Multiple Contracts may be awarded as a result of the solicitation. Multiple Awards will ensure that any ensuing contracts fulfill current and future requirements of the diverse and large number of participating public agencies.
¨ Past Performance
Ø Past performance is relevant information regarding a vendor’s actions under previously awarded contracts; including the administrative aspects of performance; the vendor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the vendor’s businesslike concern for the interests of the customer.
Evaluation Criteria
¨ Pricing (40 points)
Ø Electronic Price Lists
§ Products, Services, Warranties, etc. price list
§ Prices listed will be used to establish both the extent of a vendor’s product lines, services, warranties, etc. available from a particular bidder and the pricing per item. ¨ Ability to Provide and Perform the Required Services for the Contract (25 points) Ø Product Delivery within participating entities specified parameters Ø Number of line items delivered complete within the normal delivery time as a percentage of line items ordered.
Ø Vendor’s ability to perform towards above requirements and desired specifications.
Ø Past Cooperative Program Performance
Ø Quantity of line items available that are commonly purchased by the entity.
Ø Quality of line items available compared to normal participating entity standards. ¨ References (15 points)
Ø A minimum of ten (10) customer references for product and/or services of similar scope dating within past 3 years
¨ Technology for Supporting the Program (10 points)
Ø Electronic on-line catalog, order entry use by and suitability for the entity’s needs Ø Quality of vendor’s on-line resources for NCPA members.
Ø Specifications and features offered by respondent’s products and/or services ¨ Value Added Services Description, Products and/or Services (10 points) Ø Marketing and Training
Ø Minority and Women Business Enterprise (MWBE) and (HUB) Participation Ø Customer Service
Tab 2 – NCPA Administration Agreement
This Administration Agreement is made as of , by and between National Cooperative Purchasing Alliance (“NCPA”) and (“Vendor”).
Recitals
WHEREAS, Region 14 ESC has entered into a certain Master Agreement dated , referenced as Contract Number , by and between Region 14 ESC and Vendor, as may be amended from time to time in accordance with the terms thereof (the “Master Agreement”), for the purchase of Heavy Equipment, Diesel Truck, Bus Parts and Related Goods and Services; WHEREAS, said Master Agreement provides that any state, city, special district, local government, school district, private K-12 school, technical or vocational school, higher education institution, other government agency or nonprofit organization (hereinafter referred to as “public agency” or collectively, “public agencies”) may purchase products and services at the prices indicated in the Master Agreement; WHEREAS, NCPA has the administrative and legal capacity to administer purchases under the Master Agreement to public agencies;
WHEREAS, NCPA serves as the administrative agent for Region 14 ESC in connection with other master agreements offered by NCPA
WHEREAS, Region 14 ESC desires NCPA to proceed with administration of the Master Agreement; WHEREAS, NCPA and Vendor desire to enter into this Agreement to make available the Master Agreement to public agencies on a national basis;
NOW, THEREFORE, in consideration of the payments to be made hereunder and the mutual covenants contained in this Agreement, NCPA and Vendor hereby agree as follows:
¨ General Terms and Conditions
Ø The Master Agreement, attached hereto as Tab 1 and incorporated herein by reference as though fully set forth herein, and the terms and conditions contained therein shall apply to this Agreement except as expressly changed or modified by this Agreement.
Ø NCPA shall be afforded all of the rights, privileges and indemnifications afforded to Region 14 ESC under the Master Agreement, and such rights, privileges and indemnifications shall accrue and apply with equal effect to NCPA under this Agreement including, but not limited to, the Vendor’s obligation to provide appropriate insurance and certain indemnifications to Region 14 ESC.
Ø Vendor shall perform all duties, responsibilities and obligations required under the Master Agreement in the time and manner specified by the Master Agreement.
Ø NCPA shall perform all of its duties, responsibilities, and obligations as administrator of purchases under the Master Agreement as set forth herein, and Vendor acknowledges that NCPA shall act in the capacity of administrator of purchases under the Master Agreement.
Ø With respect to any purchases made by Region 14 ESC or any Public Agency pursuant to the Master Agreement, NCPA (a) shall not be construed as a dealer, re-marketer, representative, partner, or agent of any type of Vendor, Region 14 ESC, or such Public Agency, (b) shall not be obligated, liable or responsible (i) for any orders made by Region Rush Truck Centers of Texas, LP
December 8, 2020
December 8, 2020
05-47
14 ESC, any Public Agency or any employee of Region 14 ESC or Public Agency under the Master Agreement, or (ii) for any payments required to be made with respect to such order, and (c) shall not be obligated, liable or responsible for any failure by the Public Agency to (i) comply with procedures or requirements of applicable law, or (ii) obtain the due authorization and approval necessary to purchase under the Master Agreement. NCPA makes no representations or guaranties with respect to any minimum purchases required to be made by Region 14 ESC, any Public Agency, or any employee of Region 14 ESC or Public Agency under this Agreement or the Master Agreement.
Ø The Public Agency participating in the NCPA contract and Vendor may enter into a separate supplemental agreement to further define the level of service requirements over and above the minimum defined in this contract i.e. invoice requirements, ordering requirements, specialized delivery, etc. Any supplemental agreement developed as a result of this contract is exclusively between the Public Agency and Vendor. NCPA, its agents, members and employees shall not be made party to any claim for breach of such agreement. ¨ Term of Agreement
Ø This Agreement shall be in effect so long as the Master Agreement remains in effect, provided, however, that the obligation to pay all amounts owed by Vendor to NCPA through the termination of this Agreement and all indemnifications afforded by Vendor to NCPA shall survive the term of this Agreement.
¨ Fees and Reporting
Ø The awarded vendor shall electronically provide NCPA with a detailed quarterly report showing the dollar volume of all sales under the contract for the previous quarter. Reports are due on the fifteenth (15th) day after the close of the previous quarter. It is the responsibility of the awarded vendor to collect and compile all sales under the contract from participating members and submit one (1) report. The report shall include at least the following information as listed in the example below:
Entity Name Zip Code State PO or Job # Sale Amount
Total
Ø Each quarter NCPA will invoice the vendor based on the total of sale amount(s) reported.
From the invoice the vendor shall pay to NCPA an administrative fee based upon the tiered fee schedule below. Vendor’s annual sales shall be measured on a calendar year basis.
Deadline for term of payment will be included in the invoice NCPA provides.
Annual Sales Through Contract Administrative Fee
0 - $30,000,000 2%
$30,000,001 - $50,000,000 1.5%
$50,000,001+ 1%
Ø Supplier shall maintain an accounting of all purchases made by Public Agencies under the Master Agreement. NCPA and Region 14 ESC reserve the right to audit the accounting for a
Tab 3 – Vendor Questionnaire
Please provide responses to the following questions that address your company’s operations, organization, structure, and processes for providing products and services. ¨ States Covered
Ø Bidder must indicate any and all states where products and services can be offered.
Ø Please indicate the price co-efficient for each state if it varies. 50 States & District of Columbia (Selecting this box is equal to checking all boxes below) Alabama Maryland South Carolina
Alaska Massachusetts South Dakota
Arizona Michigan Tennessee
Arkansas Minnesota Texas
California Mississippi Utah
Colorado Missouri Vermont
Connecticut Montana Virginia
Delaware
District of Columbia
Nebraska
Nevada
Washington
West Virginia
Florida New Hampshire Wisconsin
Georgia New Jersey Wyoming
Hawaii New Mexico
Idaho New York
Illinois North Carolina
Indiana North Dakota
Iowa Ohio
Kansas Oklahoma
Kentucky Oregon
Louisiana Pennsylvania
Maine Rhode Island
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
All US Territories and Outlying Areas (Selecting this box is equal to checking all boxes below) ¨ Minority and Women
Business Enterprise (MWBE) and (HUB) Participation
Ø It is the policy of some entities participating in NCPA to involve minority and women business enterprises (MWBE) and historically underutilized businesses (HUB) in the purchase of goods and services. Respondents shall indicate below whether or not they are an M/WBE or HUB certified.
§ Minority / Women Business Enterprise
• Respondent Certifies that this firm is a M/WBE
§ Historically Underutilized Business
• Respondent Certifies that this firm is a HUB
¨ Residency
Ø Responding Company’s principal place of business is in the city of , State of
¨ Felony Conviction Notice
Ø Please Check Applicable Box;
A publically held corporation; therefore, this reporting requirement is not applicable.
Is not owned or operated by anyone who has been convicted of a felony.
Is owned or operated by the following individual(s) who has/have been convicted of a felony
Ø If the 3rd box is checked, a detailed explanation of the names and convictions must be attached.
¨ Distribution Channel
Ø Which best describes your company’s position in the distribution channel:
Manufacturer Direct Certified education/government reseller Authorized Distributor Manufacturer marketing through reseller Value-added reseller Other:
¨ Processing Information
Ø Provide company contact information for the following:
§ Sales Reports / Accounts Payable
Contact Person:
Title:
Company:
Address:
City: State: Zip:
Phone: Email:
American Somoa Northern Marina Islands
Federated States of Micronesia Puerto Rico
Guam U.S. Virgin Islands
Midway Islands
New Braunfels
Texas
X
X
Kim Valadez
Director, Asset Management
Rush Enterprises
555 I.H. 35 South, Suite 500
New Braunfels
830-302-5691
Texas
[email protected]
78130
§ Purchase Orders
Contact Person:
Title:
Company:
Address:
City: State: Zip:
Phone: Email:
§ Sales and Marketing
Contact Person:
Title:
Company:
Address:
City: State: Zip:
Phone: Email:
¨ Pricing Information
Ø In addition to the current typical unit pricing furnished herein, the Vendor agrees to offer all future product introductions at prices that are proportionate to Contract Pricing. § If answer is no, attach a statement detailing how pricing for NCPA participants would be calculated for future product introductions.
Yes No
Ø Pricing submitted includes the required NCPA administrative fee. The NCPA fee is calculated based on the invoice price to the customer.
Yes No
Ø Vendor will provide additional discounts for purchase of a guaranteed quantity.
Yes No
Brian Dawes
National Account Manager
Rush Enterprises
555 I.H. 35 South, Suite 500
New Braunfels
864-497-3538
Texas
[email protected]
78130
Brian Dawes
National Account Manager
Rush Enterprises
555 I.H. 35 South, Suite 500
New Braunfels
864-497-3538
Texas
dawesb@rushenterprises
78130
X
X
X
Rush Truck Centers of Texas, LP
NCPA Solicitation Number: 25-20
Tab 4 – Vendor Profile
Official Registered Nam and History
Rush Truck Centers of Texas, L.P. is a limited partnership formed in the state of Texas. Rush Truck Centers of Texas, L.P. has two partners: Rushtex, Inc. (a Delaware corporation) is the General Partner and Rushco, Inc. (a Delaware corporation) is the Limited Partner. Rushtex, Inc. and Rushco, Inc. are wholly owned subsidiaries of Rush Enterprises, Inc.
Rush Enterprises, formed in 1965, is a public company traded on NASDAQ under the symbols RUSHA and RUSHB.
Rush Enterprises owns and operates the largest network of heavy- and medium-duty truck dealerships in the United States. It sells and services leading truck and bus manufacturers including Peterbilt, Ford, Hino, Isuzu, Blue Bird, International and IC Bus at over 100 locations in 21 states. Rush operates more than 30 dealerships throughout the state of Texas. Rush Enterprises has over 6,000 employees, with more than 1,500 in Texas.
Rush Enterprises, Inc. operates its dealer network through state-based legal entities. A separate legal entity, with a separate tax id number, has been established for each state in which Rush operates, each of which is a wholly-owned subsidiary of Rush Enterprises.
RTC Texas is an authorized dealer in Texas for Peterbilt, Hino, Isuzu, Ford, Blue Bird, Collins Bus and Elkhart Bus.
Outside of Texas, Rush Enterprises operates dealership locations in 20 additional states that are licensed to sell International and Mitsubishi Fuso in addition to Peterbilt, Hino, Isuzu, Ford, IC Bus and Collins Bus.
Rush Enterprises enjoys a reputation of providing quality commercial vehicles and professional automotive service through professionally staffed and managed operations. The professionals at Rush dealerships are trained by manufacturers and expert automotive consultants in all aspects of financing motor vehicle sales and providing valuable risk management services.
As of September 30, 2020, Rush Enterprises had cash and cash equivalents on its balance sheet of over $259,543 million dollars, and, as of November 3, 2020, Rush Enterprises’ market cap was over $1.5 billion dollars. Additional financial information for Rush Enterprises can be found here: http://investor.rushenterprises.com/results.cfm.
D&B Number
Given that D&B numbers are issued by physical locations and give the large number of Rush locations, D&B numbers will be made available on request.
Organizational Chart
Brian Dawes, National Account Manager for Bus and Public Sector will be the main contact for this Contract. He reports to Robb Nixon, VP Aftermarket Sales. The Legal Contact for this contract will be Michael Lyons, Associate General Counsel. Lastly, Kim Valadez, Director Asset Management will assist in accounts payable.
Corporate Office Location
Our corporate office is located at 555 I.H. 35 South, Suite 500 New Braunfels Texas 78130. The key contacts are as follows:
Please see the attachment titled RTC Location Doc for all of our Dealership Location Information.
Standard Payment Terms
Our standard payment terms are NET 30.
Competition
Rush Truck Centers biggest competitors are the dealership that sell our competing brands such as:
Freightliner Dealerships
Mack Dealerships
Kenworth Dealerships
Volvo Dealerships
Aftermarket National Account Sales Managers Market Segments/Regions Last Name First Name OE Brand Cell Phone Email
Dawes Brian All 864-497-3538 [email protected] Bus/Public Sector/Municipality Regional Sales Manager
Pryor Tim Navistar 478-952-5253 [email protected] Georgia (South) Cummings Andy Navistar 708-906-0027 [email protected] Illinois, Indiana (Chicago Area) Watson Scott Navistar 801-259-5965 [email protected] Idaho/Utah Williams Herbie Navistar 804-296-5174 williamsh1@rushenterprises com Virgina Pangrazzi Rob Navistar 704-490-2559 [email protected] North Carolina Duncan Matt Navistar 217-821-6554 [email protected] Illinois, Missouri Matos Justin Navistar 331-625-4477 [email protected] Georgia (North) Lakins Justin Navistar 440-479-9100 [email protected] Ohio North, Akron, Cleveland & Columbus Engel Jimmy Navistar 513-372-8843 [email protected] Ohio South, Dayton, Cinncinnati & Lima Wade Brian Navistar 317-910-9522 [email protected] Indiana Starcher CR Peterbilt 830-837-8282 [email protected] Central Texas, San Antonio, Victoria, Austin, Austin North & Waco Cortez Magdalena Peterbilt 956-212-5397 [email protected] South Texas, Pharr, Brownsville, Cotulla, Laredo & Corpus Neumann Garrett Peterbilt 936-870-8149 [email protected] West Texas, New Mexico White Scott Peterbilt 214-425-5582 [email protected] Dallas, North Texas Bailey Kyle Peterbilt 720-550-1271 [email protected] Colorado & KC, MO Monge Fernando Peterbilt 949-296-5659 [email protected] California Jones Zach Peterbilt 919-933-0401 [email protected] California Asst RSM Provencher Jody Peterbilt 727-421-5244 [email protected] Florida & Mobile AL Poston Shane Peterbilt 936-443-7443 [email protected] Southeast Texas, Houston (All), Sealy, College Station, & Beaumont Wallace Ryan Peterbilt 903-649-2081 [email protected] Oklahoma Christopher Bobby Peterbilt 903-530-5600 [email protected] East Texas Adams Michael Peterbilt 303-817-7936 [email protected] Arizona, Nevada Wilson Adam Peterbilt 731-695-4676 [email protected] Tennesse, Kentucky Rush Enterprise Difference
• Largest commercial vehicle dealer group in North America • 117 locations in 22 states
• 50% ownership of Rush Truck Centres of Canada,
14 International locations in Ontario
• Class 3-8 truck sales, full range of aftermarket solutions • Broad market segment coverage
• Largest dealer group for Peterbilt, Navistar,
Hino, Isuzu, growing with Ford
• Leasing and rental
• Finance and insurance services
• More than 5M square feet of
premium facilities
• Capabilities for all makes and models
• Aftermarket parts
• More than $250M parts inventory
• Genuine OEM and all-makes parts including proprietary Rig Tough and Premium Power powertrain parts
• Service and body shop
• 2,379 service bays, 2,071 technicians;
25 collision centers
• 463 mobile and embedded technicians
• CNG/LNG service capabilities
Rushcare Service Connect
State-of-the-art online service communication system
• Provides on-demand, 360-degree view of service
process for vehicles in service departments
• 24/7 access to repair status
• Access to complete service history
of all work done at Rush Truck Centers
• Documented 2-way communication
• Out-of-network service tracking
• Fully functional on
mobile devices
• Available to customers
at no additional cost
Customer Service
• Rush Truck Centers
• 117 locations in 22 states
• Service and body shop
• 2,379 service bays, 2,071 technicians;
25 collision centers
• Rushcare Rapid Parts Call Center
• Nationwide network of local
parts professionals standing by
• 5,000 calls per day
• 96% answer rate
• 15-second average wait time
• Fast, personal and expert service
with extensive inventory
• OEM and aftermarket parts ready
for immediate pickup or delivery
• Brands you know and trust
in-stock at any location
• Dealership Hours Vary by Location
Green Initiatives
Vendor Certifications
Available upon request
Rush Limited Warranty
NEW PRODUCTS – MANUFACTURER WARRANTIES ONLY. Any warranties on any new product(s) sold by Rush are limited only to any printed warranty provided by the applicable manufacturer of the product.
EXCEPT FOR ANY SUCH WARRANTIES MADE BY MANUFACTURERS, THE PRODUCT(S) ARE SOLD WITHOUT
ANY OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EACH OF WHICH IS EXPRESSLY DISCLAIMED.
USED PRODUCTS – NO WARRANTIES. All used product(s) sold by Rush are sold on an “AS IS, WHERE IS” basis, without any warranties by Rush. EXCEPT FOR ANY MANUFACTURERS’ WARRANTIES THAT MAY
STILL BE IN EFFECT, ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ARE EXPRESSLY DISCLAIMED.
LIMITED WARRANTY ON SERVICES. Rush warrants that all services performed by Rush for a customer, including repair, maintenance and installation services (“Services”), will be performed in a good and workmanlike manner (“Services Warranty”). The Services Warranty is valid for a period of ninety (90) days from the date the Service is completed. Customer’s sole and exclusive remedy, and Rush’s entire liability, under the Services Warranty is the repair of any nonconforming portion of the Services. RUSH PROVIDES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, CONCERNING ITS SERVICES. The Services Warranty is strictly limited to Services performed by Rush for customer. Rush does not warrant any services provided by any third-party. Any warranties are solely those that are provided by the third-party service provider.
Tab 5 Products and Services
Buses – respondent must list the makes and models of buses they can provide parts and kits both OEM and aftermarkets brands.
o OEM Parts
IC Bus
Bluebird Bus
Collins
o Aftermarket
Thomas
Trucks – respondent must list the makes and models of trucks over two-ton capacity they can provide parts and kits for both OEM and aftermarket
o OEM Parts
Navistar
Peterbilt
Mitsubishi FUSO
Isuzu
Hino
Ford
Cummins
CAT
o Aftermarket
Freightliner
Volvo
Mack
Kenworth
Heavy Construction Equipment – respondent must list the makes and models of construction equipment they can provide parts for both OEM and aftermarket
o OEM Parts
CAT Engine
Cummins
o Aftermarket
NA
See Product Line Card below
Tab 8 – Value Added Products and Services
¨ Include any additional products and/or services available that vendor currently performs in their normal course of business that is not included in the scope of the solicitation that you think will enhance and add value to this contract for Region 14 ESC and all NCPA participating entities. ¨ Additional related products and services respondents provide should also be included in the price proposal.
Rush not only provides quality products, we also provide world class service. Service Discount off Door Rate will be quoted.
Tab 9 – Required Documents
¨ Clean Air and Water Act / Debarment Notice
¨ Contractors Requirements
¨ Antitrust Certification Statements
¨ Required Clauses for Federal Funds Certifications
¨ Required Clauses for Federal Assistance by FTA
¨ State Notice Addendum
Required Clauses for Federal Funds Certifications
Participating Agencies may elect to use federal funds to purchase under the Master Agreement. The following certifications and provisions may be required and apply when a Participating Agency expends federal funds for any purchase resulting from this procurement process. Pursuant to 2 C.F.R. § 200.326, all contracts, including small purchases, awarded by the Participating Agency and the Participating Agency’s subcontractors shall contain the procurement provisions of Appendix II to Part 200, as applicable.
APPENDIX II TO 2 CFR PART 200
(A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000) (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 CFR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” Pursuant to Federal Rule (C) above, when a Participating Agency expends federal funds on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein. (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non- Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5).
Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended— Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.
RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS When federal funds are expended by Participating Agency for any contract resulting from this procurement process, offeror certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The offeror further certifies that offeror will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT When Participating Agency expends federal funds for any contract resulting from this procurement process, offeror certifies that it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS To the extent purchases are made with Federal Highway Administration, Federal Railroad Administration, or Federal Transit Administration funds, offeror certifies that its products comply with all applicable provisions of the Buy America Act and agrees to provide such certification or applicable waiver with respect to specific products to any Participating Agency upon request. Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open competition.
Rush Truck Centers of Texas, LP
Supplement
to
Required Clauses for Federal Funds Certifications
A. Certification of Compliance with Buy America Provisions Rush is a dealer, not a manufacturer, and will be required to check with applicable manufacturers of the products it sells to determine whether they meet Buy America provisions. As this could vary based on manufacturer and product, Rush cannot confirm in advance that products sold to the District meet the Buy America provisions. If required by the District, Rush will check with individual manufacturers at the time of purchase.
B. Disadvantaged Business Participation
To the extent Rush requires subcontractor assistance under this contract, Rush will consider all qualified candidates, including DBE certified businesses, for such work.
Required Clauses for Federal Assistance provided by FTA
ACCESS TO RECORDS AND REPORTS
Contractor agrees to:
a) Maintain all books, records, accounts and reports required under this Contract for a period of not less than three (3) years after the date of termination or expiration of this Contract or any extensions thereof except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case Contractor agrees to maintain same until Public Agency, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto.
b) Permit any of the foregoing parties to inspect all work, materials, payrolls, and other data and records with regard to the Project, and to audit the books, records, and accounts with regard to the Project and to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed for the purpose of audit and examination.
FTA does not require the inclusion of these requirements of Article 1.01 in subcontracts. Reference 49 CFR 18.39 (i)(11).
CIVIL RIGHTS / TITLE VI REQUIREMENTS
1) Non-discrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, Section 202 of the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12132, and Federal Transit Law at 49 U.S.C. § 5332, Contractor or subcontractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, marital status age, or disability. In addition, Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.
2) Equal Employment Opportunity. The following Equal Employment Opportunity requirements apply to this Contract:
a. Race, Color, Creed, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal Transit Law at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable Equal Employment Opportunity requirements of U.S. Dept. of Labor regulations, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor, 41 CFR, Parts 60 et seq., and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of this Project.
Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, marital status, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, Contractor agrees to comply with any implementing requirements FTA may issue. b. Age. In accordance with the Age Discrimination in Employment Act (ADEA) of 1967, as amended, 29 U.S.C. Sections 621 through 634, and Equal Employment Opportunity Commission (EEOC) implementing regulations, “Age Discrimination in Employment Act”, 29 CFR Part 1625, prohibit employment discrimination by Contractor against individuals on the basis of age, including present and prospective employees. In addition, Contractor agrees to comply with any implementing requirements FTA may issue.
c. Disabilities. In accordance with Section 102 of the Americans with Disabilities Act of 1990, as amended (ADA), 42 U.S.C. Sections 12101 et seq., prohibits discrimination against qualified individuals with disabilities in programs, activities, and services, and imposes specific requirements on public and private entities. Contractor agrees that it will comply with the requirements of the Equal Employment Opportunity Commission (EEOC), “Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act,” 29 CFR, Part 1630, pertaining to employment of persons with disabilities and with their responsibilities under Titles I through V of the ADA in employment, public services, public accommodations, telecommunications, and other provisions. d. Segregated Facilities. Contractor certifies that their company does not and will not maintain or provide for their employees any segregated facilities at any of their establishments, and that they do not and will not permit their employees to perform their services at any location under the Contractor’s control where segregated facilities are maintained. As used in this certification the term “segregated facilities” means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion or national origin because of habit, local custom, or otherwise. Contractor agrees that a breach of this certification will be a violation of this Civil Rights clause. 3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding or negotiation, made by Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by Contractor of Contractor's obligations under this Contract and the regulations relative to non-discrimination on the grounds of race, color, creed, sex, disability, age or national origin. 4) Sanctions of Non-Compliance. In the event of Contractor's non-compliance with the non-discrimination provisions of this Contract, Public Agency shall impose such Contract sanctions as it or the FTA may determine to be appropriate, including, but not limited to: 1) Withholding of payments to Contractor under the Contract until Contractor complies, and/or; 2) Cancellation, termination or suspension of the Contract, in whole or in part.
Contractor agrees to include the requirements of this clause in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.
DISADVANTAGED BUSINESS PARTICIPATION
This Contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs”, therefore, it is the policy of the Department of Transportation (DOT) to ensure that Disadvantaged Business Enterprises (DBEs), as defined in 49 CFR Part 26, have an equal opportunity to receive and participate in the performance of DOT-assisted contracts. 1) Non-Discrimination Assurances. Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. Contractor shall carry out all applicablerequirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or other such remedy as public agency deems appropriate. Each subcontract Contractor signs with a subcontractor must include the assurance in this paragraph. (See 49 CFR 26.13(b)). 2) Prompt Payment. Contractor is required to pay each subcontractor performing Work under this prime Contract for satisfactory performance of that work no later than thirty (30) days after Contractor’s receipt of payment for that Work from public agency. In addition, Contractor is required to return any retainage payments to those subcontractors within thirty (30) days after the subcontractor’s work related to this Contract is satisfactorily completed and any liens have been secured. Any delay or postponement of payment from the above time frames may occur only for good cause following written approval of public agency. This clause applies to both DBE and non-DBE subcontractors. Contractor must promptly notify public agency whenever a DBE subcontractor performing Work related to this Contract is terminated or fails to complete its Work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. Contractor may not terminate any DBE subcontractor and perform that Work through its own forces, or those of an affiliate, without prior written consent of public agency. 3) DBE Program. In connection with the performance of this Contract, Contractor will cooperate with public agency in meeting its commitments and goals to ensure that DBEs shall have the maximum practicable opportunity to compete for subcontract work, regardless of whether a contract goal is set for this Contract.
Contractor agrees to use good faith efforts to carry out a policy in the award of its subcontracts, agent agreements, and procurement contracts which will, to the fullest extent, utilize DBEs consistent with the efficient performance of the Contract.
ENERGY CONSERVATION REQUIREMENTS
Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plans issued under the Energy Policy and Conservation Act, as amended, 42 U.S.C.
Sections 6321 et seq. and 41 CFR Part 301-10.
FEDERAL CHANGES
Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Contract between public agency and the FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor’s failure to so comply shall constitute a material breach of this Contract.
INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The provisions include, in part, certain Standard Terms and Conditions required by the U.S. Department of Transportation (DOT), whether or not expressly set forth in the preceding Contract provisions. All contractual provisions required by the DOT, as set forth in the most current FTA Circular 4220.1F, dated November 1, 2008, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Contract. Contractor agrees not to perform any act, fail to perform any act, or refuse to comply with any public agency requests that would cause public agency to be in violation of the FTA terms and conditions.
NO FEDERAL GOVERNMENT OBLIGATIONS TO THIRD PARTIES
Agency and Contractor acknowledge and agree that, absent the Federal Government’s express written consent and notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to agency, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract.
Contractor agrees to include the above clause in each subcontract financed in whole or in part with federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.
PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS
Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. §§ 3801 et seq. and U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 CFR Part 31, apply to its actions pertaining to this Contract. Upon execution of the underlying Contract, Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to me made, pertaining to the underlying Contract or the FTA assisted project for which this Contract Work is being performed.
In addition to other penalties that may be applicable, Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on Contractor to the extent the Federal Government deems appropriate.
Contractor also acknowledges that if it makes, or causes to me made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307 (n)(1) on the Contractor, to the extent the Federal Government deems appropriate.
Contractor agrees to include the above clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.
State Notice Addendum
The National Cooperative Purchasing Alliance (NCPA), on behalf of NCPA and its current and potential participants to include all county, city, special district, local government, school district, private K-12 school, higher education institution, state, tribal government, other government agency, healthcare organization, nonprofit organization and all other Public Agencies located nationally in all fifty states, issues this Request for Proposal (RFP) to result in a national contract.
For your reference, the links below include some, but not all, of the entities included in this proposal:
http://www.usa.gov/Agencies/State and Territories.shtml https://www.usa.gov/local-governments
To: Mayor and City Council
From: City Manager
Meeting Date: June 28, 2022
Subject: DISCUSSION ITEM – CONSIDERATION OF BALLOT
MEASURE FOR REVISIONS TO THE PICO RIVERA
MUNICIPAL CODE CHAPTER 9.40 TO PERMIT
COMMERCIAL CANNABIS
Recommendation:
1. Discuss and provide direction to staff regarding whether a ballot measure should be considered by voters for revisions to Chapter 9.40 of the Pico Rivera Municipal Code to permit commercial cannabis.
Fiscal Impact:
The City Council is not taking any action at this time that would modify the prohibition of commercial cannabis activity. If the Council wishes for staff to consider placing a ballot measure regarding permitting commercial cannabis to provide an alternative source of revenue to the City of Pico Rivera (City), implementing actions would be considered at a future public hearing. There is no fiscal impact at this time.
Discussion:
In 2016, the State of California legalized cannabis (marijuana) through the passage of Proposition 64; however, each city may decide if and how commercial cannabis is implemented. Cities develop ordinances that address time, place and manner that retail sales, manufacturing and cultivation, and testing are permitted. On November 12, 2019, the City Council adopted Ordinance No. 1137 repealing and replacing Pico Rivera Municipal Code Chapter 9.40 - Medical Marijuana and Cultivation with a new Chapter
9.40 entitled “Commercial Cannabis Activity Prohibition”.
The City has also worked with Hinderliter de Llamas (HdL) to provide a presentation to City Council on potential fees and regulatory policies; and through an as-needed basis contract, cannabis consulting and advisory services could be provided to include outreach and education to help explore and consider possible changes to the City’s cannabis program. Annual revenue estimates from three (3) storefront retailers averaging $4,000,000 in gross receipts could generate $480,000 (4%) to $720,000 (6%). 23 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 28, 2022
DISCUSSION ITEM - CONSIDERATION OF BALLOT MEASURE FOR REVISIONS TO PICO RIVERA MUNICIPAL CODE CHAPTER 9.40 TO PERMIT COMMERCIAL
CANNABIS