EXHIBIT B
Department FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23
CITY MANAGER
City Manager 1.00 1.00 1.00 1.00 1.00
Assistant City Manager 0.00 0.00 1.00 0.00 0.00
Management Analyst 0.00 0.00 1.00 1.00 0.00
Assistant to the City Manager 0.00 0.00 0.00 0.00 1.00
Administrative Assistant 0.00 0.00 1.00 1.00 1.00
Total Full-Time Equivalents (FTEs) 1.00 1.00 4.00 3.00 3.00
CITY CLERK
City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk 0.00 0.00 0.00 1.00 1.00
Administrative Assistant, part-time 0.48 0.48 0.48 0.48 1.00 Total Full-Time Equivalents (FTEs) 1.48 1.48 1.48 2.48 3.00
FINANCE DEPARTMENT
Finance Director 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 1.00 1.00 1.00 1.00
Accounting Specialist 1.00 1.00 1.00 1.00 1.00
Accounting Technician, part-time 0.48 0.48 0.48 0.48 0.48 Accounting Intern, part-time/temporary 0.00 0.00 0.00 0.00 0.00 Total Full-Time Equivalents (FTEs) 3.48 3.48 3.48 3.48 3.48
HUMAN RESOURCES
Assistant City Manager 1.00 1.00 0.00 0.00 0.00
Human Resources Director 0.00 0.00 0.00 1.00 1.00
Human Resources Analyst 0.00 0.00 0.00 0.00 1.00
Human Resources Specialist 1.00 1.00 1.00 1.00 0.00
Human Resources Technician 0.00 0.00 0.00 0.00 1.00
Total Full-Time Equivalents (FTEs) 2.00 2.00 1.00 2.00 3.00
GENERAL GOVERNMENT
Management Analyst 1.00 1.00 0.00 0.00 0.00
Total Full-Time Equivalents (FTEs) 1.00 1.00 0.00 0.00 0.00
POLICE DEPARTMENT
SWORN
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Lieutenant 2.00 2.00 2.00 2.00 2.00
Police Sergeant 6.00 6.00 6.00 6.00 7.00
Police Officer 19.00 19.00 19.00 19.00 20.00
Sub-total Sworn 28.00 28.00 28.00 28.00 30.00
NON-SWORN
Administrative Secretary 1.00 1.00 1.00 1.00 1.00
Community Safety Specialist 0.96 1.00 1.00 1.00 1.00
Community Service Officer 0.96 0.96 0.96 2.00 2.00
Crossing Guards, part-time/temporary 0.50 0.50 0.25 0.25 0.25 Dispatcher 11.00 11.00 11.00 11.00 10.00
Lead Dispatcher 1.00 1.00 1.00 1.00 2.00
Police Property Specialist 1.00 1.00 1.00 1.00 1.00
Police Records Specialist 2.00 2.00 2.00 2.00 2.00
Sub-total Non-Sworn 18.42 18.46 18.21 19.25 19.25
Total Full-Time Equivalents (FTEs) 46.42 46.46 46.21 47.25 49.25 Fiscal Year (FY) 2022/23 Operating and Capital Budget
Budget Summaries - Budgeted Positions (FTE)
1 309 of 689
Exhibit B
Department FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Fiscal Year (FY) 2022/23 Operating and Capital Budget
Budget Summaries - Budgeted Positions (FTE)
FIRE DEPARTMENT
SWORN
Fire Chief 1.00 1.00 1.00 1.00 1.00
Battalion Chief 1.00 1.00 1.00 1.00 1.00
Fire Captain 3.00 3.00 3.00 5.00 5.00
Fire Engineer 3.00 3.00 3.00 3.00 3.00
Fire Fighter/Paramedic 3.00 3.00 3.00 3.00 3.00
Fire Fighter 3.00 3.00 3.00 3.00 3.00
Sub-total Sworn 14.00 14.00 14.00 16.00 16.00
NON-SWORN
Administrative Assistant 0.00 0.00 0.00 0.00 0.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Sub-total Non-Sworn 1.00 1.00 1.00 1.00 1.00
Total Full-Time Equivalents (FTEs) 15.00 15.00 15.00 17.00 17.00
PUBLIC WORKS
Public Works Director 0.00 0.00 0.00 0.00 1.00
Development Services Director/City Engineer 0.50 0.50 0.50 1.00 0.00 Senior Project Manager 1.00 1.00 1.00 1.00 0.00
Capital Improvement and Environmental Program Manager0.00 0.00 0.00 0.00 1.00 Associate Civil Engineer 0.00 0.00 0.00 0.00 1.00
Public Works Specialist 1.00 1.00 1.00 1.00 2.00
Administrative Assistant 1.00 1.00 0.00 0.00 0.00
Management Analyst 0.00 0.00 0.00 1.00 1.00
Development Services Technician 0.00 0.00 0.00 0.00 0.50 Public Works Manager 1.00 1.00 1.00 1.00 1.00
Public Works Maintenance Supervisor 2.00 2.00 2.00 3.00 3.00 Public Works Maintenance Workers 7.00 7.00 7.00 8.00 8.00 Park Caretaker 0.25 0.25 0.25 0.25 0.25
Treatment Plant Manager 1.00 1.00 1.00 1.00 1.00
Water Pollution Control Plant Operation Supervisor 1.00 1.00 1.00 1.00 1.00 WWTP Senior Operator 0.00 0.00 0.00 0.00 1.00
WWTP Operator 5.00 5.00 5.00 5.00 4.00
Environmental Analyst 1.00 1.00 1.00 1.00 1.00
Environmental Assistant 1.00 1.00 1.00 1.00 1.00
WWTP Maintenance Mechanic 1.00 1.00 1.00 2.00 2.00
Water Pollution Control Plant Intern 0.48 0.48 0.48 0.48 0.48 Total Full-Time Equivalents (FTEs) 24.23 24.23 23.23 27.73 30.23
COMMUNITY DEVELOPMENT
Development Services Director/City Engineer 0.50 0.50 0.50 0.00 0.00 Community Development Director 0.00 0.00 0.00 1.00 1.00 Planning Manager 1.00 1.00 1.00 1.00 1.00
Senior Building Inspector 1.00 1.00 1.00 1.00 0.00
Building Official 0.00 0.00 0.00 0.00 1.00
Building Inspector 0.00 0.00 1.00 1.00 0.00
Building Inspector I/II 0.00 0.00 0.00 0.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 1.00 0.00
Code Enforcement Officer I/II 0.00 0.00 0.00 0.00 1.00
Permit Technician 1.48 2.00 2.00 2.00 0.00
Permit Technician I/II 0.00 0.00 0.00 0.00 2.00
Development Services Technician 0.00 0.00 0.00 0.00 0.50 Total Full-Time Equivalents (FTEs) 4.98 5.50 6.50 7.00 7.50 2 310 of 689
Exhibit B
Department FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Fiscal Year (FY) 2022/23 Operating and Capital Budget
Budget Summaries - Budgeted Positions (FTE)
COMMUNITY SERVICES DEPARTMENT
RECREATION
Community Services Director 0.00 0.00 0.00 1.00 1.00
Recreation Manager 1.00 1.00 1.00 1.00 1.00
Cook, part-time/regular 0.75 0.75 0.75 0.75 0.75
Recreation Coordinator 2.60 2.60 2.60 2.60 3.50
Recreation Leader 2.88 2.88 2.88 2.88 2.88
Recreation Leader [Tiny Tots] 1.13 1.13 1.13 1.13 1.13
Rental Facility Custodian, part-time/temporary 1.65 1.65 1.65 1.65 1.65 Senior Recreation Leader 1.50 1.50 1.50 1.50 1.50
Sub-total Recreation 11.50 11.50 11.50 12.50 13.40
PINOLE COMMUNITY TELEVISION (PCTV)
Cable Access Coordinator 1.00 1.00 1.00 1.00 1.00
Cable Access Technician 1.00 1.00 1.00 1.00 1.00
Cable Equipment Operators 0.75 0.75 0.75 0.75 0.75
Sub-total Cable Access Television 2.75 2.75 2.75 2.75 2.75 Total Full-Time Equivalents (FTEs) 14.25 14.25 14.25 15.25 16.15 GRAND TOTAL ALL DEPARTMENTS 113.84 114.40 115.15 125.19 132.61 3 311 of 689
CITY COUNCIL
REPORT
9D
DATE: JUNE 21, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
MISHA KAUR, CAPITAL IMPROVEMENT AND ENVIRONMENTAL
PROGRAM MANAGER
SUBJECT: FINAL PROPOSED CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2022/23 THOUGH 2026/27
RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the Final Proposed Capital Improvement Plan for Fiscal Years 2022/23 through 2026/27 (CIP, attached).
BACKGROUND
As provided by Section 2.04.150 of Title 2 of the Pinole Municipal Code, the City Manager in collaboration with the Finance Director, Public Works Director, and Capital Improvement and Environmental Program Manager has compiled budget recommendations for City capital projects for the next five (5) fiscal years. The Capital Improvement Plan (CIP) is reviewed and updated annually for capital projects and programs that support the maintenance and expansion of City’s public facilities and infrastructure.
The Final Proposed FY 2022/22 through 2026/27 Five-Year CIP is comprised of projects that fall into the following broad categories:
• Facilities
• Parks
• Sanitary Sewer
• Stormwater
• Streets and Roads
• Infrastructure Assessments
Staff presented a preliminary proposed list of projects for the FY 2022/23 through 2026/27 Five-Year CIP to the Finance Subcommittee and City Council on April 14, 2022 and April 26, 2022, respectively. The Finance Subcommittee and City Council did not direct any changes to the preliminary proposed list of projects. On May 9, 2022, the Planning Commission reviewed the preliminary proposed list of projects for conformity and consistency with the General Plan and determined that the list did conform with the General Plan.
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City Council Report
June 21, 2022 2
On May 17, 2022, City Council reviewed the Preliminary Proposed CIP for FY 2022/23 through 2026/27 and accepted staff’s recommendations including the funding of two new positions to assist with capital project delivery. In addition, the City Council directed staff to return to the Council with additional information on the following items of interest:
• Solar carport at the Senior Center parking lot;
• Installation of waste receptacles at the proposed pocket parks on Galbreth Ave.; • Budgeting of Park and Recreation development impact fees for park projects; and • Cost estimates including identification of funding sources and next steps related to the renovation of the Faria House.
Staff provided additional information on the items noted above at the June 7, 2022 Council meeting. At the June 7, 2022 meeting, Council requested staff to provide information on the following:
• Scope of work for Plum St. Parking Lot Improvements (CIP Project FA2401) • Revised cost estimate for the installation of two (2) benches, and waste receptacles at pocket parks on Galbreth Rd. (CIP Project PA2201) • Estimate the number of high-capacity trash bins to be installed for the $425,000. (CIP Project PA2101)
In addition, City Council directed staff to:
• Amend the construction budget for the Senior Center Auxiliary Parking lot (CIP Project FA1901) to include $500,000 for the installation of a solar canopy to offset the current energy demand of the Senior Center building (CIP Project FA1901). • Fund a project from the unfunded and unprogrammed project list - Faria House Renovations project (UF025) for $425,000 to pursue hazard remediation and renovations to create a lower-level office, and upper-level warm shell.
REVIEW & ANALYSIS
The Final Proposed CIP for Fiscal Years 2022/23 through 2026/27 lists 36 planned public improvement projects, which includes 10 new projects. In addition, there are 9 infrastructure assessments for Fiscal Years 2022/23 through 2026/27. For Fiscal Year (FY) 2022/23, there are 23 public improvement projects and 8 infrastructure assessments programmed in the CIP. The CIP also includes a list of unprogrammed and unfunded projects/needs that far exceed the available funding in the five-year plan.
Notable changes between draft versions of the CIP:
The Final Proposed CIP for Fiscal Years 2022/23 through 2026/27, Attachment A, reflects minor edits to address non-substantive changes, and below is a summary of the notable changes that have occurred since staff presented the Revised Proposed CIP to Council on June 7, 2022:
• The project sheet for Plum St. Parking Lot Improvements (CIP Project FA2401) has been revised to provide additional information on the scope of work. The project number has also been revised to FA2302.
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City Council Report
June 21, 2022 3
• The total budget for Pocket Parks – Galbreth Rd. (CIP Project # PA2201) was decreased from $150,000 to $65,000.
• The project sheet for Installation of high-capacity trash bins (CIP Project PA2101) has been revised to include an estimate of forty (40) high-capacity bins to be installed for $425,000 at City parks.
• Additional funds have been programmed for the Senior Center Auxiliary Parking lot (CIP Project # FA1901) for preliminary engineering and design and construction of a solar canopy. An additional $35,000 for preliminary engineering and design has been budgeted in FY 2022/23 and an additional $500,000 has been budgeted for FY 2023/24 for construction.
• A new project, Faria House Renovations (CIP Project # FA2201), has been added and programmed for FY 2022/23. The project sheet provides additional details of the improvements.
• An additional $428,910 has been budgeted in SB1 funds for FY 2022/23 for Arterial Rehabilitation (CIP Project #RO2101).
• The following projects have been deferred to future years as a result an increase in scope of certain projects and addition of a new project:
o Citywide roof repairs and replacement, CIP Project FA1702 o City Hall Modernization, CIP Project FA1703
o Roble Road Drainage Improvements, CIP Project SW2001
o Adobe Road Drainage Improvements, CIP Project SW2002
o Storm Drain Master Plan, CIP Project IN1703
FISCAL IMPACT
The Final Proposed Capital Improvement Plan for Fiscal Years 2022/23 through 2026/27 includes $57,679,144 identified projects of which, $34,934,135 are listed as unfunded. The FY 2022/23 CIP Budget in the amount of $8,476,899 is incorporated into and will be a part of the adoption of the Final Proposed FY 2022/23 Operating and Capital Budget.
SOURCES BY FUND FY 2022/23 CIP BUDGET
100 – General Fund $335,000
106 – Measure S 2014 $1,725,159
200 – Gas Tax $528,910
214 – Solid Waste $425,000
215 – Measure J $350,000
276 – Growth Impact Fees $58,000
325 – City Street Improvements $1,706,213
327 – Park Grants $189,758
377 – Arterial Rehabilitation $758,624
500 – Sewer Enterprise Fund $2,400,235
SOURCES TOTAL $8,476,899
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There is sufficient fund balance in each of these sources to fund the projects. Years two through five of the CIP will be used to forecast funding needs. Staff will provide Council with updated CIP budgets for each future Plan year during the appropriate fiscal year.
ATTACHMENT(S)
A. Final Proposed Capital Improvement Plan for Fiscal Years 2022/23 through 2026/27 B. Resolution Approving the Final Proposed Capital Improvement Plan for Fiscal Years 2022/23 through 2026/27
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CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN
FY 2022/23 – 2026/27
Final Proposed
June 21, 2022
ATTACHMENT A
316 of 689
CAPITAL
IMPROVEMENT PLAN
FY 2022/23 – 2026/27
CITY COUNCIL
Vincent Salimi, Mayor
Devin T. Murphy, Mayor Pro Tem
Anthony L. Tave, Council Member
Maureen Toms, Council Member
Norma Martínez-Rubin, Council Member
CITY MANAGER
Andrew Murray
PUBLIC WORKS
DIRECTOR
Sanjay Mishra
CAPITAL IMPROVEMENT
& ENVIRONMENTAL
PROGRAM MANAGER
Misha Kaur
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CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27
TABLE OF CONTENTS
Introduction ................................................................................................................................. 1 Next Steps in Capital Planning .................................................................................................. 2 Project Funding ........................................................................................................................... 2 Funding Sources ......................................................................................................................... 3 Grants .......................................................................................................................................... 4 Overview of Recommended Capital Budget ............................................................................ 5 Funding Summary ...................................................................................................................... 6 Project Description Sheets – Facilities ............................................................................. 9-17 Project Description Sheets – Parks ............................................................................... 18-22 Project Description Sheets – Sanitary Sewer ................................................................. 23-29 Project Description Sheets – Stormwater ....................................................................... 30-32 Project Description Sheets – Roads ............................................................................... 33-44 Project Description Sheets – Infrastructure Assessments .............................................. 45-53 Unfunded and Unprogrammed Project List ........................................................................... 55 Project Description Sheets ............................................................................................ 56-67 318 of 689
Introduction
The Capital Improvement Plan (CIP) is a multi-year planning tool used to identify and implement the City’s capital needs over the upcoming five-year period. The CIP aligns the needs with appropriate funding, scheduling, and implementation. This document is a working blueprint for building and sustaining publicly funded physical infrastructure. Capital improvements refer to physical assets and include the design, purchase, construction, maintenance, or improvement of public resources (i.e. parks public infrastructure, equipment, public spaces). These improvements influence Pinole’s built and natural environment and help guide the trajectory of future growth or change.
The projects in the CIP fall into the following broad categories: facility maintenance, parks, sewer collection and treatment, stormwater, streets and roads. These projects are developed in collaboration with department heads, and division managers under the direction of the City Manager to ensure all department needs are represented.
The CIP is reviewed and updated annually for capital projects and programs that support City goals and objectives including priorities identified in the 2020-2025 Strategic Plan of developing a disciplined approach to funding infrastructure maintenance and improvements. The City seeks to enhance its focus on the state of the infrastructure throughout the community by first inventorying all the assets, assessing their contributions to a safe and vibrant Pinole, assessing their current conditions, and creating a disciplined investment approach resulting in a strong and purpose driven Capital Investment Plan.
The preparation and adoption of the CIP is an important part of Pinole’s financial planning and budgeting process. Proposed projects are reviewed by the Planning Commission for consistency with the General Plan. The Finance Subcomittee also reviews and analyzes all aspects of the CIP and makes recommendations. Project priority and selection is based on specific criteria, such as:
Consistency with community plans and policies;
Regulatory compliance;
Public and political support;
Sustainability;
Cost savings or revenue generation;
Project demand, determined by inventory of existing land, equipment, and facility conditions;
Economic, environmental, aesthetic or social impacts; and Public health, safety or other legal concerns.
The process for developing the CIP involves the following steps:
Identify projects
for CIP budget
Prioritize projects
and identify
funding
Prepare budget
for CIP
CIP Review by
Finance
Subcommittee
and Planning
Commission
City Council
adoption
Implementation of
approved projects
in CIP
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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Next Steps in City Capital Planning
The City will complete condition assessment of all the City’s capital assets and identify the funding levels required to maintain these assets. The City will continue to integrate capital planning information into the Long-Term Financial Plan, so City decision makers are aware of the City’s capital needs when they consider allocation of the City’s limited financial resources and consider possibly pursuing additional sources of City revenue.
Project Funding
A variety of funding sources support projects listed in the CIP. The first year’s program in the CIP is adopted by the City Council as the Capital Budget, as a counterpart to the annual Operating Budget. The fiscal resources are appropriated only in the first year, the subsequent four years of the CIP are important for long term planning and subject to further review and modification.
The CIP is funded primarily with funds restricted for specific purposes. The next page descibes various funding sources and their restrictions. Some projects are entirely or partially funded by grants and reimbursements from state and federal government and other agencies.
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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Funding Sources
Fund # Fund Name
(restriction)
Description
100 General Fund
(unrestricted)
The General Fund is the main operating fund for the City.
It accounts for sources and uses of resources that
(primarily) are discretionary to the City Council in the provision of activities, programs and services deemed
necessary and desirable by the community.
106 Measure S 2014
(unrestricted)
Accounts for 2014 voter-approved half-cent Local Use Tax which levies 0.5% each on all merchandise. Although these are unrestricted General Fund revenues, the 2014 Use
Taxes have been allocated by the City Council to fund
Infrastructure Projects as their highest funding priority. 200
Gas Tax - RMRA
(roads and right-ofway)
Accounts for the Highway Users Tax (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City limits. Gas Tax funds are restricted for use in the construction, improvement and maintenance of public
streets. The taxes are allocated to Pinole through the Road Maintenance and Rehabilitation Account (RMRA)
established by the Road Repair and Accountability Act of 2017.
214 Solid Waste
Accounts for special revenue received from Republic
Services from a surcharge assessed on customer rates for solid waste services. These funds are set aside for future solid waste capital and for a rate stabilization fund.
215 Measure J
(roads only)
Accounts for special sales tax revenues collected by Contra Costa Transportation Authority (CCTA) and reapportioned to cities for local street projects. This fund also accounts for return to source funds and grant funds.
276
Growth Impact Fees
(nexus identified
needs)
Accounts for development fees collected to mitigate the impact of new development. Provides funds for nexus
identified needs only.
325
City Street
Improvements
(roads only)
Accounts for funds set aside by the City of Pinole to fund street improvement projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
327 Park Grants
(parks only)
Accounts for grants and reimbursements from the state and federal government and other agencies related to parks. 377
Arterial Street
Rehabilitation
(roads only)
Accounts for funds set aside by the City of Pinole to fund arterial street rehabilitation projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
500 Sewer Enterprise
(sewer only)
Accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the PinoleHercules Water Pollution Control Plant which services the Pinole and Hercules areas.
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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Grants
Certain projects are eligible to receive grant funds from state, federal, or other agencies. Road projects listed in the CIP receive grant funding from a variety of sources such as:
California Department of Transportation (Caltrans)
o Highway Bridge Program (HBP) – funds to improve bridge structural safety. Project: RO1710
o Highway Safety Improvement Program (HSIP) – funds projects that significantly reduce fatalities and injuries on all public roads.
Project: IN2104
West Contra Costa Transportation Advisory Committee (WCCTAC) o Subregional Transportation Mitigation Program (STMP) – funds projects that provide congestion relief and mitigate traffic impacts on regional routes through capacity improvements on those routes, improved transit services for subregional and regional travel, and improved facilities that allow West County residents to more efficiently access regional routes and transit service. Projects: RO2105, RO1902, and RO1710
Metropolitan Transportation Commission (MTC)
o One Bay Area Grant 2 (OBAG2) – policy framework for MTC’s distribution of federal State Transportation Program and Congestion Mitigation and Air Quality Improvement Program funds. The OBAG2 program provides funding for local street and road maintenance, streetscape enhancements, bicycle and pedestrian improvements, Safe Route to School projects, Priority Conservation Areas, and Transportation planning.
Project: RO1714
o Transportation Developlment Act (TDA) Article 3 – funds construction and/or engineering of bicycle or pedestrian capital or quick build projects, maintenance of Class I or Class IV separated bikeways, bicycle and/or pedestrian safety education projects, development of a comprehensive bicycle or pedestrian facilities plans, and restriping Class II bicycle lanes and buffered bicycle lanes. Project: RO1714
The receipt of certain grants and reimbursements typically follow the award of contracts; therefore, other City funding is programmed for front-end financing of the total estimated project costs.
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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Overview of Recommended Capital Budget
The FY 2022/23 – 2025/26 CIP contains 36 planned public improvement projects, which includes 10 new projects. In addition, there are 9 infrastructure assessments programmed for FY 2022/23 – 2025/26. The CIP also contains information for 24 unfunded and unprogrammed projects. A funded project is one that has identified specific funding, including on-going existing resources to fully implement the project. A partially funded project has funding to accomplish various phases of the project but lacks sufficient funding to complete the project. An unfunded project is one that has been identified in the CIP as a need but no funding secured to implement the project. Should funding become available through grant or other sources, the unfunded list can be reviewed to determine if it is suitable to seek such funding.
CIP projects fall into the following categories: Facilities, Parks, Sanitary Sewer, Stormwater, Streets & Roads, and Infrastructure Assessments. The nomenclature for the project number is derived as follows:
Project numbers begin with the abbreviation of the project category, followed by the year the project was first
programmed, and then a unique sequence number. For
example, FA2001 refers to a facilities project which was first programmed in 2020 with a unique sequence number of 01.
Unfunded projects begin with UF and are followed by a unique sequence number.
In FY2022/23, there are 23 public improvement projects and 8 infrastructure assessments programmed. Below is a summary of the various funding sources based on project category.
FY 2022/23 PROJECT CATEGORIES
FY 2022/23
TOTALS
BY FUND
Funding
Sources
Fund Facilities
FA
Parks
PA
Sanitary
Sewer
SS
Stormwater
SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
General Fund 100 $170,000 $165,000 $335,000
Measure S
2014 106 $834,931 $112,440 $418,460 $149,328 $210,000 $1,725,159 Gas Tax 200 $528,910 $528,910
Solid Waste 214 $425,000 $425,000
Measure J 215 $350,000 $350,000
Growth Impact
Fees 276 $58,000 $58,000
City Street
Improvements 325 $1,685,563 $20,650 $1,706,213
Park Grants 327 $189,758 $189,758
Arterial Street
Rehabiliation 377 $758,624 $758,624
Sewer
Enterprise 500 $2,300,00 $10,382 $89,853 $2,400,235
FY 2022/23 TOTALS
BY PROJECT
CATEGORY
$834,931 $727,198 $2,300,000 $476,460 $3,652,807 $3,652,807 $8,476,899 Category Abbreviation
Facilities FA
Parks PA
Sewer SS
Stormwater SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
Unfunded UF
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27
FUNDING SUMMARY
SOURCES BY FUND FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 5-Year Total 100 – General Fund $ 435,000 $ 310,000 $ 745,000 106 – Measure S 2014 $ 1,625,159 $ 1,990,860 $ 890,000 $ 100,000 $ 4,606,019 200 – Gas Tax $ 528,910 $ 381,082 $ 909,992 200 – Solid Waste $ 425,000 $ 425,000 215 – Measure J $ 350,000 $ 350,000 276 – Growth Impact Fees $ 58,000 $ 30,000 $ 520,000 $ 608,000 325 – City Street Improvements $ 1,706,213 $ 890,000 $ 727,321 $ 890,000 $ 4,213,534 327 – Park Grants $ 189,758 $ 189,758 377 – Arterial Streets Rehabilitation $ 758,624 $ 32,250 $ 790,874 500 – Sewer Enterprise Fund $ 2,400,235 $ 2,000,000 $ 906,597 $ 800,000 $ 3,800,000 $ 9,906,832 Sources Total $ 8,476,899 $ 5,253,110 $ 3,425,000 $ 1,790,000 $ 3,800,000 $ 22,745,009 Unfunded Total $ 16,293,235 $ 9,231,700 $ 8,439,200 $ 970,000 $ 34,934,135 Total Sources Required $ 8,476,899 $ 21,546,345 $ 12,656,700 $ 10,229,200 $ 4,770,000 $ 57,679,144 City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 324 of 689Page 6 of 67
SOURCES BY FUND FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 5-Year Total 100 - General Fund $ 435,000 $ 310,000 $ 745,000
106 - Measure S 2014 $ 1,625,159 $ 1,990,860 $ 890,000 $ 100,000 $ 4,606,019 200 - Gas Tax $ 528,910 $ 381,082 $ 909,992
214 - Solid Waste $ 425,000 $ 425,000
215 - Measure J $ 350,000 $ 350,000
276 - Growth Impact Fees $ 58,000 $ 30,000 $ 520,000 $ 608,000 325 - City Street Improvements $ 1,706,213 $ 890,000 $ 727,321 $ 890,000 $ 4,213,534 327 - Park Grants $ 189,758 $ 189,758
377 - Arterial Streets Rehabilitation $ 758,624 $ 32,250 $ 790,874 500 - Sewer Enterprise Fund $ 2,400,235 $ 2,000,000 $ 906,597 $ 800,000 $ 3,800,000 $ 9,906,832 Sources Total $ 8,476,899 $ 5,253,110 $ 3,425,000 $ 1,790,000 $ 3,800,000 $ 22,745,009 Unfunded Total $ 16,293,235 $ 9,231,700 $ 8,439,200 $ 970,000 $ 34,934,135 Total Sources Required $ 8,476,899 $ 21,546,345 $ 12,656,700 $ 10,229,200 $ 4,770,000 $ 57,679,144 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
FA2302 Plum St. Parking Lot Improvements $80,000
FA2301 Public Safety Building Modernization $100,000 $100,000 $100,000 FA2202 Senior Center Modernization $60,000 $100,000 $100,000 106-343-47201 $60,000 Measure S 2014 FA2201 Faria House Renovations $420,000 106-343-47201 $420,000 Measure S 2014 FA2002 Electric Vehicle Charging Stations $50,000 106-343-47201 $50,000 Measure S 2014 FA1902 Energy Upgrades $120,811 106-343-47201 $120,811 Measure S 2014 FA1901 Senior Center Auxiliary Parking Lot $184,120 $1,088,860 106-343-47201 $184,120 Measure S 2014 FA1703 City Hall Modernization $125,000 $125,000
FA1702 Citywide Roof repairs and replacement $272,000 $140,000 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
106-343-47201 $47,440 Measure S 2014
327-345-47203 $189,758 Park Grants
PA2202 Skatepark Rehabilitation $150,000
PA2201 Pocket Parks - Galbreth Rd. $65,000 106-343-47201 $65,000 Measure S 2014 PA2101 Installation of high-capacity trash bins $425,000 214-345-47203 $425,000 Solid Waste Fund PA1901 Pinole Valley Park Soccer Field Rehabilitation $200,000 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
SS2203 Effulent Outfall* $150,000 $3,000,000 500-641-47201 $150,000 Sewer Enterprise SS2202 Replacement of Diesel Tank* $150,000 500-641-47201 $150,000 Sewer Enterprise SS2201 Sanitary Sewer Rehabilitation $1,500,000 $800,000 $800,000 $800,000 $800,000 500-642-47201 $1,500,000 Sewer Enterprise SS2101 Secondary Clarifier - Center Column Rehabilitation* $350,000 500-641-47201 $350,000 Sewer Enterprise SS2102 Air Release Valve Replacements* $50,000 500-641-47201 $50,000 Sewer Enterprise SS2002 Water Pollution Control Plant Lab Remodel* $100,000 500-641-47201 $100,000 Sewer Enterprise SS1702 Sewer Pump Station Rehabilitation $1,200,000
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
SW2001 Roble Road Drainage Improvements $30,000 $320,000 SW2002 Adobe Road Repair and Drainage Improvements $30,000 $200,000 106-344-47206 $418,460 Measure S 2014
276-344-47206 $58,000 Growth Impact Fees
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
RO2501 Residential Slurry Seal $890,000
RO2401 Cape Seal $560,000
RO2301 Residential Slurry Seal $890,000
200-342-47205 $428,910 Gas Tax - RMRA
377-342-47205 $758,624 Arterial Rehabilitation
RO2102 Tennent Ave. Rehabilitation $10,382 $655,000 500-641-47201 $10,382 Sewer Enterprise RO2105 Appian Way Complete Streets $100,000 $970,000 325-342-47205 $100,000 WCCTAC - STMP Fees RO2107 Brandt St. Improvements $170,000 100-342-47205 $170,000 General Fund RO1902 Pedestrian Improvements at Tennent Ave. near R X $61,556 $800,000 325-342-47205 $61,556 WCCTAC - STMP Fees RO1802 Hazel Street Gap Closure (Sunnyview) $200,000
325-342-47205 $1,223,746 WCCTAC - STMP Fees
325-342-47205 $80,000 CCTA Measure J
325-342-47205 $81,717 Caltrans - HBP
RO1708 Pinole Valley Road Improvements $100,000 200-342-47205 $100,000 Gas Tax - RMRA 325-342-47205 $9,144 City Street Improvements
215-342-47205 $350,000 MTC/OBAG2
325-342-47205 $129,400 MTC/TDA Article 3
106-344-47206 $149,328 Measure S 2014
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
IN2201 Energy Audit $50,000 106-344-47206 $50,000 Measure S 2014 IN2101 Emergency Power for Critical Facilities $30,000 $170,000 100-343-47201 $30,000 General Fund IN2102 Municipal Broadband Feasibility $60,000 106-118-47201 $60,000 Measure S 2014 IN2103 Recycled Water Feasibility $60,000 $140,000 100-341-42101 $60,000 General Fund IN2104 Local Road Safety Plan $20,650 325-342-47205 $20,650 Caltrans - HSIP IN2106 Active Transportation Plan $75,000 100-341-42101 $75,000 General Fund IN2001 Sanitary Sewer Collection System Master Plan $89,853 500-642-47201 $89,853 Sewer Enterprise IN1703 Storm Drainage Master Plan $75,000 $75,000
IN1704 Park Master Plan $100,000 106-344-47206 $100,000 Measure S 2014 Uses by Project Total $8,476,899 $21,546,345 $12,656,700 $10,229,200 $4,770,000 LEGEND:
• Project numbers: FA = Facilities; PA = Parks; SS = Sanitary Sewer; SW = Storm Water; RO = Streets & Roads; IN = Infrastructure Assessments * Project cost to be split 50% with the City of Hercules RO2101 Arterial Rehabilitation $1,187,534 $32,250
PA2203 Playground Rubberized Surface Improvements $237,198 RO1714 Safety Improvements at Appian Way & Marlesta Rd. formerly known as HAWK at Appian Way and Marlesta $637,872 RO1710 San Pablo Ave. Bridge over BNSF Railroad $1,385,463 $16,293,235 $8,431,700 $8,439,200
INFRASTRUCTURE ASSESSMENTS
CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27
FUNDING SUMMARY
FACILITIES
PARKS
SANITARY SEWER
STORMWATER
SW1901 Hazel Street Storm Drain Improvements $476,460
STREETS & ROADS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
325 of 689Page 7 of 67
PROJECT DESCRIPTION SHEETS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
326 of 689Page 8 of 67
FA2302 - Plum St. Parking Lot Improvements
FACILITIES
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: No Description: To provide a secure parking area for Police vehicles in the Plum St. parking lot. The parking lot will remain open for the public. A portion of the parking lot, approximately 25 spaces will be secured with a chain-link fence with security gates for Police vehicles. The layout of the parking lot is in the preliminary design phase.
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 80,000
Subtotal $ 80,000
Total Cost Estimate: $ 80,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 327 of 689Page 9 of 67
FA2301 - Public Safety Building Modernization
FACILITIES
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2026 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: YesDescription: To extend the useful life of the Public Safety building, there are several items that require attention including but not limited to replacement of the HVAC system, carpet, flooring, water heaters, light fixtures, fans, etc. In addition, the building requires painting (interior and exterior), and the locker rooms also require renovation.
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 100,000 $ 100,000 $ 100,000
Subtotal $ 100,000 $ 100,000 $ 100,000
Total Cost Estimate: $ 300,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 328 of Page 10 of 67 689
FA2202 - Senior Center Modernization
FACILITIES
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: YesDescription: The project includes a facilities condition assessment and design and construction of improvements to modernize the existing Senior Center building located at 2525 Charles Avenue. Work will include upgrades to energy system, roof replacement, and interior renovations.
Supplemental Information:
Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 60,000 $ 100,000 $ 100,000
Subtotal $ 60,000 $ 100,000 $ 100,000
Total Cost Estimate: $ 260,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 329 of Page 11 of 67 689
FA2201 - Faria House Renovations
FACILITIES
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No Description: The building commonly referred to as the “Faria House” is a two-story residence constructed in about 1890 and originally located at what is now 1301 Pinole Valley Road. In 2005, the Faria House was relocated to 2100 San Pablo Avenue. On June 7, 2022, City Council directed staff pursue hazard remediation and renovations to create a lower-level office, and upper-level warm shell. The first step is the site remediation to removal all hazardous materials (i.e., asbestos and/or lead based paint) from the first and second floors. This will involve removal of all interior baseboard, door, window trim, lath and plaster (from the ceilings and walls). This will also include removal of all lighting and plumbing fixtures, kitchen “built-in-place” cabinets. Once the site remediation is complete, the lower level of the structure will be ready for tenant improvement for an office use. The upper level will be a warm shell, which means that the upper level will be fully insulated, with walls open and ceiling covered with wallboard, but no other improvements beyond the hazard mitigation work. The upper level would be separated from the lower level with secured “temporary” framing and wallboard partition wall built at the top of the stairs. The lower level will have rough electrical, plumbing, and mechanical installation for an office use. All lower-level rooms would have new wall and ceiling insulation installed and covered with new drywall. The kitchen would remain in the same location, the dining room, which would become the conference room/meeting room would include low-voltage, data, communications for teleconferencing, meetings, the existing bathroom would become a single All Gender restroom, renovated to meet ADA compliance, the existing rooms would become office suites with new electrical sub-panel, rough electrical, rough plumbing and rough mechanical installed. Lower-level rooms will have renewed (or new) flooring, baseboard, and doors etc.
Supplemental Information:
Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 420,000
Subtotal $ 420,000
Total Cost Estimate: $ 420,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 330 of Page 12 of 67 689
FA2002 - Electric Vehicle Charging Stations
FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Council Request Multi-year Project: Yes
Description: This project will install a level II dual port electric vehicle charging station at the parking lot serving the Public Safety Building. Supplemental Information: City staff continue to assess other public locations throughout Pinole for opportunities to incorporate EV charging infrastructure. An energy audit (Project IN2201) of City owned facilities will inform future installations of electric vehicle charging stations.
Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 6,235
Construction 106 $ 50,000
Subtotal $ 6,235 $ 50,000
Total Cost Estimate: $ 56,235
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 331 of Page 13 of 67 689
FA1902 - Energy Upgrades
FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: End of life cycle Multi-year Project: No
Description: The heating, ventilation, and cooling (HVAC) systems at City Hall and Senior Center have reached the end of their useful life and need to be replaced. A portion of the roof at the Senior Center will also need to be replaced.
Supplemental Information: In October 2020, City staff began working with Marin Clean Energy’s (MCE’s) Energy Efficiency program to explore opportunities for energy conservation and generation at City owned facilities by replacing the HVAC systems and upgrading streetlights. It was determined that the MCE program could not incentivize HVAC replacement project or the upgrade of the streetlights. This project was formerly known as FA1706 and FA1801. In April 2021, the AC unit at City Hall broke down and was replaced.
Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 99,189 $ 120,811
Subtotal $ 99,189 $ 120,811
Total Cost Estimate: $ 220,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 332 of Page 14 of 67 689
FA1901 - Senior Center Auxiliary Parking Lot
FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Fowler Lot Re-Use Committee Multi-year Project: Yes
Description: On April 16, 1990 City Council adopted Resolution 2380 authorizing the purchase of 2548 Charles Street. At the time of purchase, City Council determined that construction of a Senior Center was necessary, and that this property was needed to provide sufficient parking for the Center. The parcel is surrounded by municipal parking lots which serve the Senior Center and Old Town Pinole. On February 2, 2021 City Council adopted Resolution 2021-07 and awarded a contract to a consultant for the preliminary engineering and design for the parking lot. The parking lot will be designed to be a multi-benefit project that includes pavement structural section, striping, lighting, bicycle parking, electric vehicle charging stations, stormwater capture and retention, and drought tolerant landscaping. The final design will offer the maximum number of parking spaces while allowing access for both vehicles and pedestrians and include aesthetic design components. On June 7, 2022, City Council directed staff to incorporate the installation of a solar canopy at the site.
Supplemental Information: The Fowler House tenants remained in the properly till 2010 and many discussions took place to determine the best use of the property. It was determined that the house had asbestos and lead paint. On July 17, 2018, City Council adopted Resolution 2018-67 to create the Fowler Lot Re-use Committee to evaluate the reuse and redevelopment of the property. The Committee evaluated uses for the lot and determined the best use of the property is a parking lot. On October 16, 2018, the City Council adopted Resolution No. 2018-93 to approve a contract with a construction company to abate and demolish the Fowler house. The property demolition was completed on March 11, 2019. On July 21, 2020, City Council adopted Resolution 2020–68 to accept the final recommendation of the Committee.
Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 42,535 $ 184,120
Construction 106 $ 1,088,860
Subtotal $ 42,535 $ 184,120 $ 1,088,860
Total Cost Estimate: $1,315,515
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 333 of Page 15 of 67 689
FA1703 - City Hall Modernization (formerly known as Paint City Hall)
FACILITIES
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: End of life cycle
Multi-year Project: No
Description: To extend the useful life of the City hall building, there are several items that require attention including but not limited to carpet, flooring, window coverings, light fixtures, etc. The interior and exterior surfaces of the building require repainting as the paint system has reached the end of its useful life. Exterior painting is necessary to maintain external protection from the environment. Fading, chipping paint, along with water and mildew damage necessitates the painting project.
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 125,000 $ 125,000
Subtotal $ 125,000 $ 125,000
Total Cost Estimate: $ 250,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 334 of Page 16 of 67 689
FA1702 - Citywide Roof repairs and replacement
FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: End of life cycle
Multi-year Project: Yes
Description: In 2015, comprehensive visual roof inspections were completed by a contractor on various City owned facilities. The purpose of the inspection was to identify the extent, if any, of moisture intrusion into the existing roof assemblies, document observed roof system deficiencies, determine the overall condition of the existing roof systems and to estimate the service life of the in-place roof assemblies. The roof inspection identified several roofs which need to be repaired or replaced. The roofs at City hall and the Public Safety building need to be replaced.
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 272,000 $ 140,000
Subtotal $ 272,000 $ 140,000
Total Cost Estimate: $ 412,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 335 of Page 17 of 67 689
PARKS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Replacement of panel rubberized surfaces at Fernandez Park and Pinole Valley Park. Fernandez Park involves replacement of rubberized surface improvements at tot lot and replacement of existing engineered mulch with rubberized surface at older age play equipment. The rubberized surfaces around the play equipment will also be replaced at Pinole Valley Park. These improvements are grant funded through the State of California Department of Parks and Recreation Per Capita funds.
Supplemental Information: Budget:
PA2203 - Playground Rubberized Surface Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 327 $ 189,758 106 $ 7,640 $ 47,440
Subtotal $ 7,640 $ 237,198
$ 244,838
Construction
Total Cost Estimate:
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 336 of Page 18 of 67 689
PARKS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No
Description: Settling of rampsSupplemental Information: Budget:
PA2202 - Skatepark Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 150,000
Subtotal $ 150,000
Total Cost Estimate: $ 150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 337 of Page 19 of 67 689
PARKS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Council Request Multi-year Project: No
Description: Installation of two ADA compliant benches and waste receptacles within two pocket parks at a suitable location on Galbreth Ave. Supplemental Information: To develop the pocket parks, a lot line adjustment may be required. Budget:
PA2201 - Pocket Parks - Galbreth Rd.
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 65,000
Subtotal $ 65,000
Total Cost Estimate: $ 65,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 338 of Page 20 of 67 689
PARKS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Beautification Ad Hoc Committee Multi-year Project: No
Description: Installation of high capacity, solar powered compacting trash bins at City parks. To get the best value and uniformity at City parks, a RFP will be released to solicit proposals from qualified vendors to provide these bins. Exact costs will not be known until the bidding is complete however staff estimates that 40 bins will be procured for the budgeted project cost.
Supplemental Information: In 2019, the City Council established a Beautification Ad Hoc Committee to analyze options for, and to make recommendations to the Council regarding clean-up and beautification projects in Pinole. Among other projects, the Committee recommended the installation of high capacity, solar powered compacting trash bins at City parks.
PA2101 - Installation of high capacity trash bins
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 214 $ 425,000
Subtotal $ 425,000
Total Cost Estimate: $ 425,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 339 of Page 21 of 67 689
PARKS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2024
Project Origin: Council Request
Multi-year Project: No
Description: There are two soccer fields at Pinole Valley Park which are utilized on an annual basis, the Wright Avenue Soccer Field at the southerly end, and Savage Avenue Soccer Field at the northern end. Both fields are heavily used by soccer leagues and the general public. The Savage Avenue Soccer Field requires substantial rehabilitation which includes: upgrading the irrigation system and ongoing turf maintenance. Turf maintenance includes mowing, fertilizing, aeration, overseeding, and topdressing.
Supplemental Information: This project has been delayed pending the development of a Park Master Plan (CIP Project# PA1704). Budget:
PA1901 - Pinole Valley Park Soccer Field Rehabilitation Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 200,000
Subtotal $ 200,000
Total Cost Estimate: $ 200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 340 of Page 22 of 67 689
SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2027 Revised Project Start: Revised Project Completion: Project Origin: Regulatory Requirement Multi-year Project: Yes
Description: Effluent pumping capacity of the treatment plant is limited by the capacity of the pipe size at the effluent outfall in Rodeo.
Increasing the pipe size at the Effluent Outfall Eductor Station will increase the wet weather effluent pumping capacity and increase the lifespan of the effluent pipe by reducing the pressure in the line during storm events. Project requires coordination with Rodeo.
Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.
Budget:
SS2203 - Effluent Outfall
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 150,000 $ 3,000,000
Subtotal $ 150,000 $ 3,000,000
Total Cost Estimate: $ 3,150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 341 of Page 23 of 67 689
SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: End of life cycle Multi-year Project: No
Description: In-kind replacement of a 4,000 gallon diesel storage tank used to supply fuel to standby generators and City vehicles. The existing tank is compromised.
Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:
SS2202 - Replacement of Diesel Tank
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 150,000
Subtotal $ 150,000
Total Cost Estimate: $ 150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 342 of Page 24 of 67 689
SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2027 Revised Project Start: Revised Project Completion: Project Origin: Master Plan Multi-year Project: Yes
Description: Various improvements to the Sanitary Sewer collection system, as identified in the Sanitary Sewer Collection System Master Plan. Supplemental Information: Budget:
SS2201 - Sanitary Sewer Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Subtotal $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Total Cost Estimate: $ 4,700,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 343 of Page 25 of 67 689
SANITARY SEWER
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023
Project Origin: End of life cycle
Multi-year Project: No
Description: The Secondary Clarifier #5 has reached the end of its useful life. The project will involve removal and replacement of catwalk, drive mechanism, center column, and rake arm. Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:
SS2101 - Secondary Clarifier—Center Column Rehabilitation Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 350,000
Subtotal $ 350,000
Total Cost Estimate: $ 350,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 344 of Page 26 of 67 689
SANITARY SEWER
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: No
Description: There are four air relief valves at various locations on the WPCP Effluent Pipeline between the WPCP and the Rodeo treated water discharge point. This project includes removal and replacement of the pipe saddle, short pipe section, isolation valve, and air relief valve. The four locations are: 1) across from the WPCP at 11 Tennent Ave., near the entrance of the SF Bay Trail, 2) On the SF Bay Trail near the corner of Santa Fe and Railroad Ave., 3) At the intersection of Mariposa St. and Railroad Ave. (Rodeo), 4) Outside the gate of Rodeo Sanitary District at 800 San Pablo Ave. (Rodeo).
Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:
SS2102 - Air Release Valve Replacements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 50,000
Subtotal $ 50,000
Total Cost Estimate: $ 50,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 345 of Page 27 of 67 689
SANITARY SEWER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Regulatory Requirement Multi-year Project: No
Description: The California Environmental Laboratory Accreditation Program (ELAP) is responsible for accrediting environmental testing labs including the Pinole - Hercules WPCP. The 2019 ELAP inspection results indicated the lab apparatus, countertops, and the fume hood are past their useful life and recommended replacement.
Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.
Budget:
SS2002 - Water Pollution Control Plant Lab Remodel
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 346 of Page 28 of 67 689
SANITARY SEWER
Initial Project Start: October 1, 2020 Initial Project Completion: August 31, 2022 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2024 Project Origin: End of lifecycle Multi-year Project: No
Description: The City owns and operates two lift stations to convey flow from low lying areas to high elevations where the flow continues by gravity to the wastewater treatment plant. Both pump stations have reached the end of their useful life and need to be rehabilitated.
Supplemental Information: The two pump stations are located on San Pablo Ave. and Hazel St. In FY 2019/20, this project was renamed to include both pump stations. Previously, this project was titled, “Hazel Street Sewer Pump Rehabilitation.” Budget:
SS1702 - Sewer Pump Station Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 500 $ 22,500
Engineering 500 $ 150,000
Construction 500 $ 884,000 Contingency 500 $ 143,500
Subtotal $ 1,200,000
Total Cost Estimate: $1,200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 347 of Page 29 of 67 689
STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: The existing system appears to have capacity issues at Roble Ave. and Encina Ave. that warrant review and upgrade. This project will assess the collection system for capacity and hydraulic profile and upgrade the system as necessary.
Supplemental Information:
Budget:
SW2001 - Roble Road Storm Drainage Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 276 $ 30,000
Construction 276 $ 280,000 Contingency 276 $ 40,000
Subtotal $ 30,000 $ 320,000
Total Cost Estimate: $ 350,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 348 of Page 30 of 67 689
STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Adobe Road experienced a failure due to drainage impacts. Installation of a culvert will be required to control the drainage in the area. The area will then be regraded and the road surface will be restored. This road serves only as a service access route.
Supplemental Information:
Budget:
SW2002 - Adobe Road Storm Drainage Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 106 $ 30,000
Construction 106 $ 175,000 Contingency 106 $ 25,000
Subtotal $ 30,000 $ 200,000
Total Cost Estimate: $ 230,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 349 of Page 31 of 67 689
STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Development Driven Multi-year Project: Yes
Description: The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road. This project will include connecting the existing storm drain network within Hazel Street between 1087 Hazel St (eastern limits) and 1081 Hazel St. (western limits). In January 2020, the City contacted with Schaff and Wheeler to prepare the preliminary design which includes plan and profile of the pipe and technical specifications.
Supplemental Information: This conversion also aids in compliance with the MSP4 by reducing the potential of contaminants including litter from entering the stormwater system.
Budget:
SW1901 - Hazel Street Storm Drain Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 54,910
106 $ 356,460 276 $ 58,000
Contingency 106 $ 62,000
Subtotal $ 54,910 $ 476,460
Total Cost Estimate: $ 531,370
Construction
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 350 of Page 32 of 67 689
ROADS
Initial Project Start: July 1, 2025 Initial Project Completion: June 30, 2026 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.
Supplemental Information: Budget:
RO2501 - Residential Slurry Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 800,000
Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: $ 890,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 351 of Page 33 of 67 689
ROADS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report, various pavement segments will benefit from a cape seal. A cape seal is applied when a slurry seal or micro-surfacing will not adequately address the pavement deterioration. Cape seals are a multi-layered treatment pavement preservation treatment which can extend the life of a pavement by 6-8 years.
Supplemental Information: Budget:
RO2401 - Cape Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 500,000 Contingency 325 $ 50,000
Subtotal $ 560,000
Total Cost Estimate: $ 560,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 352 of Page 34 of 67 689
ROADS
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.
Supplemental Information: Budget:
RO2301 - Residential Slurry Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 800,000 Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: $ 890,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 353 of Page 35 of 67 689
ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Pavement Management Program Multi-year Project: Yes
Description: Based on the 2019 P-TAP report, various segments were recommended for treatment by StreetSaver®. The recommendations will be further validated through a comparative pavement analysis to explore additional treatment options which are not discussed in the P-TAP report. This will allow the City to optimize the available funding. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
Supplemental Information:
Budget:
RO2101 - Arterial Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 377 $ 18,606 $ 39,874
200 $ 428,910 377 $ 625,000 $ 215,000
Contingency 377 $ 93,750 $ 32,250
Subtotal $ 18,606 $ 1,187,534 $ 247,250
Construction
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 354 of Page 36 of 67 689
ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2025 Project Origin: Pavement Management Program Multi-year Project: Yes
Description: The construction impacts from the WPCP upgrade project resulted in pavement deterioration. This project will rehabilitate Tennent Ave. from San Pablo Ave. to WPCP. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
Supplemental Information: In preparation of this project, the City retained a consultant to perform internal CCTV on this section of roadway.
The inspection was completed in early 2021. Coordinating collection system improvements with street resurfacing projects ensures that sewer improvements are made prior to the resurfacing so that manholes and valve covers may be properly realigned, and repairs and replacements are made in a cost-effective manner. This also avoids cutting and patching recently paved streets. The City of Hercules will reimburse $86,430 for this project.
Budget:
RO2102 - Tennent Ave. Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 500 $ 27,423 $ 10,382
200 $ 381,082 500 $ 74,597 325 $ 167,321
Contingency 500 $ 32,000
Subtotal $ 27,423 $ 10,382 $ 655,000
$ 692,805
Construction
Total Cost Estimate:
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 355 of Page 37 of 67 689
ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Completion of preliminary engineering and design to provide continuous sidewalks and bike lanes along Appian Way beginning from unincorporated El Sobrante to about 1500 lineal feet north of the City limit within Pinole. In December 2021, City Council approved a Cooperative Funding Agreement with WCCTAC to receive STMP funds to complete preliminary design for this project.
Supplemental Information: This project will connect with the Contra Costa County’s project to provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated El Sobrante. This project will involve coordination with Contra Costa County. The construction phase of this project is unfunded and appears in the Unfunded and Unprogrammed list.
Budget:
RO2105 - Appian Way Complete Streets
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 325 $ 100,000
UF $ 970,000
Subtotal $ 100,000 $ 970,000
Total Cost Estimate: $1,070,000
Engineering
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 356 of Page 38 of 67 689
ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No
Description: Provide improvements on Brandt St. including application of pavement treatments based on type and severity of distresses on existing pavement.
Supplemental Information: Budget:
RO2107 - Brandt St. Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 100 $ 50,000
Construction 100 $ 120,000
Subtotal $ 170,000
Total Cost Estimate: $ 170,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 357 of Page 39 of 67 689
ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to Bayfront Park trail. There remains one very small gap on Tennent Ave. from Bayfront Park to Railroad Ave. Improvements to Tennent Ave. at the Railroad Crossing will facilitate safe movement of bicycles and pedestrians. Since project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
Supplemental Information: WCCTAC held its STMP Call for Projects in 2018 which committed $100k in funding for preliminary engineering from the 2006 STMP program for this project. This project is eligible to respond to future STMP Call for Projects to compete for funding to advance the project through construction.
Budget:
RO1902 - Pedestrian Improvements at Tennent Ave. near R x R Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 325 $ 37,324 $ 61,556
325 $ 19,700
UF $ 680,000
Contingency UF $ 100,300
Subtotal $ 37,324 $ 61,556 $ 800,000
$ 898,880
Construction
Total Cost Estimate:
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 358 of Page 40 of 67 689
ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: July 30, 2025 Project Origin: Development Driven Multi-year Project: No
Description: A developer has proposed to develop on a vacant lot identified as APN 402-013-060 at the end of Hazel Street. The project proposes the subdivision of the lot into four new parcels and development of single family residences on each new parcel, and execution of a development agreement to make public improvements, including the extension of Hazel Street for roadway connection to Sunnyview Drive - West end of Hazel St.
Supplemental Information: Completion of Project SW1901 prior to this project.
Budget:
RO1802 - Hazel Street Gap Closure (Sunnyview)
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 276 $ 50,000
Developer $ 150,000
Subtotal $ 200,000
$ 200,000
Construction
Total Cost Estimate:
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 359 of Page 41 of 67 689
ROADS
Initial Project Start: July 1, 2017 Initial Project Completion: Beyond 5 year termRevised Project Start: Revised Project Completion: June 30, 2026 Project Origin: End of life cycle Multi-year Project: Yes
Description: The San Pablo Avenue bridge over the Burlington Northern Santa Fe Railroad is an integral part of the area’s transportation network. The age and condition assessment of the bridge supports replacement. The City was approved for initial funding from the Caltrans Highway Bridge Program (HBP). In February 2020, the City awarded a contract to a consultant for preliminary engineering (PE) to advance the project. The PE will be completed in two phases due to funding limitations. Completion of preliminary design is necessary to develop a final cost estimate for the project. Unfunded portions of this project appear in the Unfunded and Unprogrammed project list as Project UF022.
Supplemental Information: The total budget identified to complete the PE exceeds the amount of funding Caltrans committed to the project of the State’s share in the current HBP. Budget:
RO1710 - San Pablo Avenue Bridge over BNSF Railroad
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 PM 325 $ 257,061 $ 80,000 $ 42,439
325 $ 537,176 $ 1,225,463 $ (42,439) $ (7,500)
STMP $ (91,089) $ (1,223,746) $ (285,165)
HBP $ (708,856) $ (81,717)
UF
STMP
UF $16,578,400 $ 8,439,200 $ 8,439,200
Subtotal $ (5,709) $ - $16,293,235 $ 8,431,700 $ 8,439,200 Planning &
Design
Construction
Total Cost Estimate: $33,158,426
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 360 of Page 42 of 67 689
ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Council Request Multi-year Project: No
Description: As part of the high school construction project WCCUSD provided road improvements along the school frontage. Improvements to Pinole Valley Road - from Shea Dr. to Helena Ct. will extend the useful life of the pavement. The existing pavement score is high in this area, so a slurry seal may be the recommended treatment.
Supplemental Information:
Budget:
RO1708 - Pinole Valley Road Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 200 $ 5,000
Construction 200 $ 87,000 Contingency 200 $ 8,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 361 of Page 43 of 67 689
ROADS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: July 1, 2020 Revised Project Completion: June 30, 2023 Project Origin: TAPS Multi-year Project: Yes
Description: The key elements affecting the safety of pedestrians and cyclists at the Appian Way and Marlesta Way intersection is speed and reduced visibility of approaching traffic due to the topography of the project area. Safety improvements are required to improve crossing conditions for pedestrians and bicyclists. In February 2021, the City selected a Consultant to complete the preliminary engineering for this project.
Supplemental Information: The City secured grant funds to install a traffic signal at this intersection instead of a HAWK.
Budget:
RO1714 - Safety Improvements at Appian Way and Marlesta Rd. (formerly known as HAWK at Appian Way and Marlesta Rd.) Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 325 $ 25,193 $ 9,144
OBAG2 $ 350,000
TDA $ 129,400
106 $ 67,278
Contingency 106 $ 82,050
Subtotal $ 25,193 $ 637,872
$ 663,065
Construction
Total Cost Estimate:
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 362 of Page 44 of 67 689
IN2201 - Energy Audit
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: No Description:
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 50,000
Subtotal $ 50,000
Total Cost Estimate: $ 50,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 363 of Page 45 of 67 689
IN2101 - Emergency Power for Critical Facilities
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2023 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: Council Request
Multi-year Project: YesDescription: During severe natural hazard events, it is highly likely that utility power will not be available for an extended period of time. Critical facilities will need reliable sources of sustained electrical power to continue operations. This project will: 1) identify critical facilities in need of back-up power in coordination with an Emergency Operations Plan (EOP) , 2) assess power loads in each critical facility that requires back-up power, 3) determine the costs and technology options including solar battery storage, and 4) make any additional recommendations to Council before advancing to construction.
Supplemental Information: The Public Safety Building, Fire Station 74, and the Water Pollution Control Plant have stand by generators. Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 100 $ 30,000
Construction 100 $ 170,000
Subtotal $ 30,000 $ 170,000
Total Cost Estimate: $ 200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 364 of Page 46 of 67 689
IN2102 - Municipal Broadband Feasibility
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2024 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023
Project Origin: Council Request
Multi-year Project: No
Description: A feasibility study will determine a successful deployment strategy and associated costs for implementing municipal broadband service in Pinole.
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 60,000
Subtotal $ 60,000
Total Cost Estimate: $ 60,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 365 of Page 47 of 67 689
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Council Request Multi-year Project: Yes
Description: A feasibility study will allow the City to plan and phase the construction of future recycled water distribution system infrastructure.
The study will identify potential recycled water customers, evaluate the quantity, quality, and recycled water distribution system options to address the needs of potential users in surrounding areas, seek opportunities to phase the construction of a recycled water delivery system, and develop planning-level cost options for the phased system.
Supplemental Information: Recycled water delays or eliminates the need to construct more potable water facilities, sustains the economy with increased water supply reliability, protects the environment, safeguards investments in parks and landscaping with drought proof or drought resistant water supply, and contributes to a green and healthy environment. In 2019, East Bay Municipal Utility District (EBMUD) prepared an Updated Recycled Waster Plan which considered the potential for potable reuse in EBMUD’s water service area. The development of a new recycled water supply for the Phillips 66 refinery in Rodeo using effluent from the Pinole-Hercules and Rodeo wastewater treatment plants was among the recommended non-potable reuse projects. This project is estimated to deliver up to 3.67 MGD of recycled water to the refinery for use in their boilers and cooling towers. The combined final disinfected effluent from both plants would be pumped at the Rodeo Pump Station to the refinery for treatment a new advanced recycled water treatment plan. This project was recommended by EBMUD because it would deliver a large amount of water to a single customer, with comparatively few pipelines required due to the short distance between the sources of wastewater and the Phillips 66 Refinery
Budget:
IN2103 - Recycled Water Feasibility
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 100 $ 60,000
Construction 100 $ 140,000
Subtotal $ 60,000 $ 140,000
Total Cost Estimate: $ 200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 366 of Page 48 of 67 689
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Development of a Local Road Safety Plan (LRSP) which will include an existing conditions assessment, development of traffic measures in areas of engineering, education, encouragement, enforcement, emerging technologies along with associated evaluation. The LRSP will include a prioritized list of roadway infrastructure improvements.
Supplemental Information: In July 2020, staff submitted a grant application to Caltrans for funding to develop and implement an LRSP for the City of Pinole. LRSP’s allow local governments to identify, analyze, and prioritize roadway safety improvements on roads within their jurisdiction. In the future, an LRSP or its equivalent, will be required for agencies to apply for federal Highway Safety Improvement Plan funds. In October 2020, the City was selected for funding and implementation of an LRSP. In December 2020, the City released a Request for Proposals to seek professional services from licensed engineering firms to develop a LRSP. A contract was awarded to a consultant in April 2021.
Budget:
IN2104 - Local Road Safety Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 325 $ 19,013 $ 20,650
Subtotal $ 19,013 $ 20,650
Total Cost Estimate: $ 39,663
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 367 of Page 49 of 67 689
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: TAPS Multi-year Project: No
Description: Development of an Active Transportation Plan will act as a guide for active mobility within and around Pinole. The Plan will identify an integrated network of walkways and bikeways that connect Pinole neighborhoods and communities to employment, education, commercial, recreational, and tourist destinations. The plan will prioritize a set of connected projects, that when fully implemented, will increase active transportation opportunities and make it safe and more convenient for people to walk, bike, and use non-auto forms of travel.
Supplemental Information: Budget:
IN2106 - Active Transportation Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 100 $ 75,000
Subtotal $ 75,000
Total Cost Estimate: $ 75,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 368 of Page 50 of 67 689
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: In September 2020, the City Council awarded a contract to Carollo Engineers, Inc. to develop a Sanitary Sewer Collection System Master Plan (Plan). The Plan will provide a condition assessment of the sewer collection assets to inform capital planning and effectively serve the wastewater needs of residents and businesses. This plan will also provide a capacity analysis to identify pipes that need to be upsized. Master planning is critical to identify when and where infrastructure upgrades or improvements will be needed to accommodate growth.
Supplemental Information:
Budget:
IN2001 - Sanitary Sewer Collection System Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 500 $ 359,147 $ 89,853
Subtotal $ 359,147 $ 89,853
Total Cost Estimate: $ 449,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 369 of Page 51 of 67 689
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Preparation of a storm drain master plan will provide an analysis of the existing collection system. The plan will identify system deficiencies related to capacity, functionality, and permit compliance. The plan can serve to guide future budget allocations for improvements to the system.
Supplemental Information:
Budget:
IN1703 - Storm Drainage Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 75,000 $ 75,000
Subtotal $ 75,000 $ 75,000
Total Cost Estimate: $ 150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 370 of Page 52 of 67 689
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2021 Revised Project Completion: June 30, 2023
Project Origin: Staff Recommendation
Multi-year Project: No
Description: Preparation of a park master plan will aid the City in developing a strategic approach to park maintenance and operation. The master plan will allow the City to quantify and qualify the existing park system, identify deficiencies, and develop a financial analysis of the cost to maintain and operate park assets.
Supplemental Information: This project was added to the CIP in 2017 as an unfunded project; Council approved funding in 2020.
Budget:
IN1704 - Park Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 371 of Page 53 of 67 689
UNFUNDED AND UNPROGRAMMED PROJECTS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
372 of Page 54 of 67 689
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27
UNFUNDED AND UNPROGRAMMED PROJECTS
# Unfunded/Unprogrammed Projects
UF001 Railroad Avenue Bridge Removal and Replacement
UF002 Electric Vehicle Charging Stations in City lots
UF003 Parking lot resurfacing
UF004 LLAD Landscape Restoration and Improvement
UF005 Dog Park Restroom Replacement
UF006 Dog Park resurfacing and fencing improvements
UF007 Eucalyptus Grove Restoration
UF008 Fernandez Park Baseball grandstand improvement
UF009 Repave Trails
UF010 ADA Ramps
UF011 Appian Complete Streets
UF012 Bridge Maintenance
UF013 Installation of High intensity Activated crossWALK (HAWK) UF014 Pavement Maintenance
UF015 I-80/Pinole Valley Rd. Interchange Improvements
UF016 Shale Hill Retaining wall and sidewalk gap
UF017 Sidewalks gaps
UF018 Signal System Upgrades
UF019 San Pablo Sewer Lift Station Upgrade
UF020 Sewer Collection Systemwide Rehabilitation
UF021 Tree Master Plan
UF022 San Pablo Avenue Bridge over BNSF Railroad
UF023 Installation of Solar at City Facilities
UF024 All weather access roads
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
373 of Page 55 of 67 689
UF001 - Railroad Avenue Bridge Removal and Replacement
Project Information
The Contra Costa County Flood Control and
Water Conservation District has advised
removal of the Railroad Avenue Bridge. The
bridge is a flood barrier. The first step is to
determine if the City of Pinole is the responsible
agency for this project.
UF002 - Electric Vehicle Charging Stations in City lots Project Information
Origin: Staff Recommendation
Budget Unit: Roads/Sanitary Sewer/
Stormwater
Cost Estimate:
Potential Funding Sources:
The City desires to promote and encourage the
use of electric vehicles. With increased adoption
of alternative fuel vehicles, the need for
charging infrastructure is growing. The City
wishes to install charging stations in city owned
parking lots. The first step is to complete a load
study at City owned parking lots to determine
the electrical capacity at each site. There may
be significant electrical upgrades necessary to
install charging stations. Electrical capacity and
siting determine ultimately determine the cost of
each project. There are incentives available for
the charging equipment.
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources: Bay Area
Air Quality Management District, West
Contra Costa Transportation Authority,
Marin Clean Energy
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
374 of Page 56 of 67 689
UF003 - Parking lot resurfacing
Project Information
This project is to maintain and enhance
existing City owned parking facilities and
infrastructure, to increase parking supply,
and to support ongoing multi-modal and
streetscape improvements. Improvements
include saw cutting and demolition,
pavement removal, earthwork, pavement
installation, curb and gutter, striping, and
signage.
UF004 - LLAD Landscape Restoration and Improvement
Project Information
Origin: Staff Recommendation
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources: Economic
stimulus funding
The Pinole Valley Road Landscape and Lighting
Assessment District was formed in 2008. The
City installed various improvements on Pinole
Valley Road between Henry Avenue and
Ramona Street. The district provides
maintenance to traffic signals, streetlights,
median landscaping, irrigation for landscaping,
electricity to traffic signals and streetlights, and
graffiti removal. This project will maintain and
restore turf, shrubs, plants and trees within the
District.
Origin: LLAD Report
Budget Unit: LLAD
Cost Estimate:
Potential Funding Sources: Fund 345
& 348
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
375 of Page 57 of 67 689
UF005 - Dog Park Restroom Replacement
Project Information
The existing restroom located at the Dog
Park is beyond its useful life and requires
replacement.
UF006 - Dog Park resurfacing and fencing improvements
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources: -
Resurfacing and fencing improvements
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
376 of Page 58 of 67 689
UF007 - Eucalyptus Grove Restoration
Project Information
The open space located between the Old Town
area between John St. and Pinole Valley Road
is forested with Eucalyptus trees. In 2014, a
Safety Inspection was conducted by a
consultant. A total of 8 trees were
recommended for removal, and root crown
excavation was recommended for 3 trees. 2
trees were determined to be hollow and
recommended for further investigation to
evaluate the level of internal decay. In 2018, the
City hired a company to remove 20 Eucalyptus
trees in the area. There are still many trees left
and many of the prior trees were felled with the
trunks remaining on site. This project will
remove the remaining trees, both standing and,
on the ground, and regreen this area with native
trees.
UF008 - Fernandez Park Baseball grandstand improvement
Project Information
Origin: Council Request
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
The current grandstand is aging and
requires increased maintenance to
maintain its serviceability.
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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UF009 - Repave Trails
Project Information
The City’s goal is to develop safe,
connected, and comfortable bicycle and
pedestrian facilities for people of all ages
and abilities. Repaving trails will enhance
trail access from the City’s roadway
network to encourage alternative modes of
transportation.
UF010 - ADA Ramps
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
This project involves removing barriers to
accessibility for persons using wheelchairs
or other personal assistance devices and
improving pedestrian accessibility and
safety by reconstructing or upgrading curb
ramps at various locations throughout the
City.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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UF011 - Appian Complete Streets
Project Information
This project will provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated
El Sobrante to about 1500 lineal feet north
of the city limit within the City of Pinole.
The City will seek 2019 STMP funds
from West Contra Costa Transportation
Authority for preliminary design.
UF012 - Bridge Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $970,000
Potential Funding Sources: -
Maintenance of vehicular and pedestrian
bridges as identified in the Caltrans Bridge
Inspection Reports and Pedestrian Bridge
Inspection Reports completed by Quincy
Engineering, Inc.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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UF013 - Installation of High intensity Activated crossWALK (HAWK) Project Information
A High Intensity Activated crossWALK
(HAWK) beacon is a traffic control device
used to stop road traffic and facilitate
pedestrians to cross more safely. HAWKS
are candidate treatments for roads with
three or more lanes and generally have an
annual average daily traffic above 9,000.
HAWKS are considered for all midblock
and intersection crossings where roadway
speed limits are equal or greater than 40
mph. The safety of various crossings can
be improved in Pinole through the
installation of a HAWK.
UF014 - Pavement Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
The City uses a pavement management
software known as StreetSaver to
strategize the most cost effective method
to extend the pavement life. Pavement
Maintenance is necessary to maintain the
City’s pavement network. Deferred
maintenance results in increased costs
over time.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $42,000,000
Potential Funding Sources: Fund 200
and Fund 106
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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UF015 - I-80/ Pinole Valley Rd. Interchange Improvements Project Information
This project will widen Pinole Valley Road
ramp terminal intersections at I-80 to
provide a dedicated right turn lane to the
eastbound and westbound I-80 on ramps.
This project will also provide crossing
enhancements at the Pinole Valley Road
and I-80 intersection.
UF016 - Shale Hill Retaining wall and sidewalk gap
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $10,959,000
Potential Funding Sources:
Shale Hill is located on San Pablo Ave.
near Oak Ridge Road. The cut slope
above the pavement is comprised of shale
which is loose and sloughs onto the road.
There is no sidewalk in this area because
the toe of the embankment is uncontrolled
and there is inadequate space to
accommodate a sidewalk. Staff has not
been successful in securing grant funds for
this project.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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UF017 - Sidewalk gaps
Project Information
This project will address sidewalk gaps by
installing public sidewalks where sidewalks
are missing on one or both sides of the
street. This work will be coordinated with
other construction projects. Sidewalk gaps
often exist in places with site constraints
(i.e. right of way, grade/slopes, or utility
conflicts) or are adjacent to properties that
have been required to provide sidewalks in
the past due to land uses or ownerships.
Locations for repair will be selected based
on site conditions, pedestrian safety, and
adjacent property attributes.
UF018 - Signal System Upgrades
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
This project will upgrade various aspects
of the City’s traffic signal system including:
traffic signal controller equipment, vehicle
detection, traffic signal arms and heads,
battery backup systems, and
communications systems to reduce
congestion and improve safety for the
Pinole community.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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UF019 - San Pablo Sewer Lift Station Upgrade
Project Information
This project involves upgrading the
structural and electrical needs of the San
Pablo Ave. lift station to address the safety
and operational deficiencies.
UF020 - Sewer Collection Systemwide Rehabilitation
Project Information
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:
Potential Funding Sources:
In 2020, the City contracted with a
consultant to prepare a sanitary sewer collection system master plan. The Master Plan will provide condition assessment of
sewer collection assets that will inform
capital planning.
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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UF021 - Tree Master Plan
Project Information
In 2019, the City Council established a
Beautification Ad Hoc Committee to
analyze options for, and to make
recommendations to Council regarding
clean-up and beautification projects in
Pinole. Among other projects, the
Committee recommended the development
of a Tree Master Plan to inventory the
existing trees, and to develop a plan for
managing the tree inventory, including
finding tree planting opportunities.
UF022 - San Pablo Avenue Bridge over BNSF Railroad
Project Information
Origin: Beautification AdHoc Committee
Budget Unit:
Cost Estimate: $375,000
Potential Funding Sources: Cal Fire
Urban and Community Forestry Grant
Program
This project will replace the existing
thirteen span reinforced concrete span
structure over the Burlington Northern
Santa Fe Railroad adjacent to San Pablo
Avenue at the easterly limits of the City.
On 02/18/20, Council awarded a contract
to a Consultant to begin the preliminary
engineering (PE) for this project (CIP
Project RO1710). The PE will be
completed in two phases due to funding
limitations. The first phase was necessary
to develop a final cost estimate to
facilitate pursuing additional funding
required to complete all phases including
construction.
Origin: End of life cycle
Budget Unit: Roads
Cost Estimate: $35,582,665
Potential Funding Sources: Fund 213,
Fund 214, and Economic Stimulus funds.
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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UF023 - Installation of Solar at City Facilities
Project Information
This project involves procurement and
installation of solar panels at City owned
facilities to offset the City’s electricity
consumption and reduce the greenhouse
gas impacts.
UF024 - All access weather roads
Project Information
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources:
The General Plan, Chapter 8 discusses
improvement of open space management
to reduce wildfire risks. There is a desire
to have improved, all-weather access
roads through open space to improve access to and from Hercules and El Sobrante to shorten response times and improve
mutual aid.
Origin: General Plan
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,
COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, APPROVING THE FINAL PROPOSED CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2022/23 THROUGH 2026/27
WHEREAS, staff has prepared the Final Proposed Capital Improvement Plan (CIP) for the City of Pinole for Fiscal Years 2022/23 through 2026/27; and WHEREAS, the preliminary proposed list of projects in the CIP was reviewed for consistency with the City’s General Plan by the Planning Commission at its regular meeting on May 9, 2022, and was found to be consistent; and WHEREAS, the Final Proposed Capital Improvement Plan for Fiscal Years 2022/23 through 2026/27 includes $57,679,144 identified projects of which, $34,934,135 are listed as unfunded; and
WHEREAS, the FY 2022/23 CIP Budget in the amount of $8,476,899 is incorporated into and will be a part of the adoption of the Final Proposed FY 2022/23 Operating and Capital Budget.
WHEREAS, the City Council has solicited public input on the Final Proposed CIP for Fiscal Years 2022/23 through 2026/27 at a public meeting; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pinole hereby adopts a resolution approving the Final Proposed Capital Improvement Plan for Fiscal Years 2022/23 through 2026/27.
PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 21st day of June by the following vote, to-wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 21st day of June 2022.
____________________________
Heather Bell, CMC
City Clerk
ATTACHMENT B
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CITY COUNCIL
REPORT
DATE: JUNE 21, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: RESOLUTION APPROVING THE FINAL PROPOSED LONG-TERM FINANCIAL PLAN FOR FISCAL YEAR (FY) 2022/23 - FY 2026/27
RECOMMENDATION
Adopt a resolution approving the Final Proposed Long-Term Financial Plan for Fiscal Year (FY) 2022/23 - FY 2026/27 (attached).
BACKGROUND
In February 2020, the City Council adopted the City of Pinole Strategic Plan 2020 – 2025. The Strategic Plan identified four goals for the City (safe and resilient, financially stable, vibrant and beautiful, and high performance), and 22 individual strategies (special projects) to complete over a five-year timeframe.
One of the strategies under the goal of a financially stable Pinole is to “develop a longterm financial plan (LTFP) and use it to guide budget and financial decisions (including policies regarding reserves and management of liabilities).” The City developed its first Long-Term Financial Plan, for Fiscal Year (FY) 2021/22 - FY 2025/26, in spring 2021 to address this Strategic Plan strategy. As an ongoing practice, staff will update the LTFP periodically.
Staff has created the attached Final Proposed Long-Term Financial Plan for Fiscal Year (FY) 2022/23 - FY 2026/27. One important element of a LTFP is a long-term financial forecast. City staff presented the Status Quo Financial Forecast to the Finance Subcommittee on April 14, 2022. The Finance Subcommittee discussed the forecast and asked questions of staff. Staff incorporated the Status Quo Financial Forecast into the Preliminary Proposed Long-Term Financial Plan for Fiscal Year (FY) 2022/23 - FY 2026/27, which was presented to the City Council on April 26, 2022.
Input from the City Council was incorporated into the Revised Proposed Long-Term Financial Plan for Fiscal Year (FY) 2022/23 - FY 2026/27, which was presented to the City Council on May 17, 2022.
9E
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City Council Report –
June 21, 2022 2
Staff initially presented the Final Proposed Long-Term Financial Plan for Fiscal Year (FY) 2022/23 - FY 2026/27 to the City Council for adoption on June 7, 2022. During that meeting, it was brought to staff’s attention that there were, in some instances, discrepancies in the historical budget information presented in the LTFP financial forecast and the FY 2022/23 Operating and Capital Budget summaries. The corrections have been made, and the information in the LTFP financial forecast and the budget summaries align.
REVIEW AND ANALYSIS
The LTFP identifies any major economic or demographic trends that might impact future requests for City services or City revenues. As noted above, it includes a fiveyear forecast of all City funds, including the General Fund and Non-General Funds, based on the City’s current services and revenue sources and assumptions about the future. The forecast anticipates that the General Fund will be essentially balanced throughout the five-year timeframe. The Final Proposed Long-Term Financial Plan for Fiscal Year (FY) 2022/23 - FY 2026/27 recommends that the City maintain current service and staffing levels, and look for new funding sources to address deferred capital needs and unfunded liabilities.
FISCAL IMPACT
The Long-Term Financial Plan for Fiscal Year (FY) 2022/23 - FY 2026/27 adopted by the City Council will be a valuable resource for City leaders when they make future financial and operational decisions. The LTFP does not itself require or authorize any expenditure of City funds, and therefore does not itself have any fiscal impact to the City.
ATTACHMENTS
A - Final Proposed Long-Term Financial Plan for Fiscal Year (FY) 2022/23 - FY 2026/27
B- Resolution
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City of Pinole
Long-Term Financial Plan for Fiscal
Year (FY) 2022/23 - FY 2026/27
Final Proposed Version
ATTACHMENT A
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Table of Contents 1
TABLE OF CONTENTS
Table of Contents………………………………………………………………………………………………………………………1 Elected Officials and Department Heads…………………………………………………………………………………..3 Strategic Plan 2020 – 2025 Vision, Mission, and Goals……………………………………………………………..4 Executive Summary…………………………………………………………………………………………………………………..1 Introduction………………………………………………………………………………………………………………………………2 Background ................................................................................................................................. 2 Purpose ....................................................................................................................................... 2 Scope........................................................................................................................................... 2 Development Process................................................................................................................. 2 Long-Term Financial Forecast 4
Introduction ................................................................................................................................ 4 Forecast Methodology................................................................................................................ 4 Major Economic and Demographic Trends ................................................................................ 4 Demographic and Cultural Changes ....................................................................................... 4 Economic Changes.................................................................................................................. 5 Status Quo Forecast.................................................................................................................... 6 Revenues................................................................................................................................. 8 Expenditures......................................................................................................................... 10 Fund Balance......................................................................................................................... 11 Non-General Funds................................................................................................................... 12 Gas Tax Fund......................................................................................................................... 12 Restricted Real Estate Maintenance Fund............................................................................ 13 Public Safety Augmentation Fund ........................................................................................ 13 Traffic Safety Fund ................................................................................................................ 14 Supplemental Law Enforcement Services Fund.................................................................... 14 Storm Water Fund ................................................................................................................ 14 Recreation Fund.................................................................................................................... 15 Building and Planning Fund .................................................................................................. 15 391 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Table of Contents 1
Refuse Management Fund.................................................................................................... 16 Solid Waste Fund .................................................................................................................. 16 Measure C/J Fund ................................................................................................................. 17 Rate Stabilization Fund ......................................................................................................... 17 American Rescue Plan Act (ARPA) Fund ............................................................................... 18 Parkland Dedication Fund..................................................................................................... 18 Growth Impact Fund............................................................................................................. 19 Housing Assets Fund ............................................................................................................. 19 Landscape & Lighting District Fund....................................................................................... 19 City Street Improvements Fund............................................................................................ 20 Arterial Streets Rehabilitation Fund ..................................................................................... 20 Sewer Enterprise Fund.......................................................................................................... 20 Pinole Community Television Fund ...................................................................................... 21 Information Systems Fund.................................................................................................... 22 Major Challenges and Opportunities Over the Next Five Years………………………………………………23 Major Challenges ...................................................................................................................... 23 Major Opportunities................................................................................................................. 24 Policy Alternatives - Additional Discretionary Expenditures…………………………………………………..26 Unfunded/Deferred Liabilities.................................................................................................. 26 Unfunded Liabilities.............................................................................................................. 27 Deferred Maintenance and Renewal.................................................................................... 28 Service and Program Expansion................................................................................................ 29 Expansion of Existing Services .............................................................................................. 29 New Services......................................................................................................................... 31 Capital Expansion.................................................................................................................. 31 Additional Reserves .............................................................................................................. 32 Policy Alternatives – Additional Revenue and Expenditure Reduction Options……………………..33 Additional Revenue................................................................................................................... 33 New Local Revenue............................................................................................................... 33 New Federal Funding ............................................................................................................ 37 392 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Table of Contents 2
Grants.................................................................................................................................... 38 Additional Cash from Debt.................................................................................................... 38 Expenditure Reductions............................................................................................................ 39 Optimal Service Levels and Revenues……………………………………………………………………………………..40 Recommendations…………………………………………………………………………………………………………………..41 Summary and Next Steps………………………………………………………………………………………………………..42 393 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Elected Officials and Department Heads 3
ELECTED OFFICIALS AND DEPARTMENT HEADS
ELECTED OFFICIALS
Mayor Vincent Salimi
Mayor Pro Tem Devin Murphy
Council Member Norma Martinez-Rubin
Council Member Anthony Tave
Council Member Maureen Toms
Treasurer Roy Swearingen
DEPARTMENT HEADS
City Manager Andrew Murray
City Attorney (Contract) Eric Casher
City Clerk Heather Bell
Community Development Director Lilly Whalen
Community Services Director Vacant
Finance Director Markisha Guillory
Fire Chief Chris Wynkoop
Human Resources Director Stacy Shell
Police Chief Neil Gang
Public Works Director Sanjay Mishra
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Strategic Plan 2020 – 2025 Vision, Mission, and Goals 4 STRATEGIC PLAN 2020 – 2025 VISION, MISSION, AND GOALS
In February 2020, the City of Pinole adopted a Strategic Plan 2020 – 2025. The Strategic Plan established the following vision, mission, and goals for the City, as well as 22 specific “strategies” (special projects), to be completed over a five-year timeframe, that would help the City achieve the goals.
VISION
Pinole is a safe, vibrant, and innovative community with small town charm and a high quality of life.
MISSION
Pinole will be efficient, ethical, and effective in delivering quality services with community involvement and fiscal stewardship.
GOALS
1. Safe and Resilient Pinole: Develop and communicate resilience through quality public safety service delivery, property maintenance policies and practices, and disciplined investment in community assets.
2. Financially Stable Pinole: Ensure the financial health and long-term sustainability of the City.
3. Vibrant and Beautiful Pinole: Facilitate a thriving community through development policies and proactive relationship building.
4. High Performance Pinole: Build an organization culture that is efficient, ethical, and effective in delivering quality services with community involvement and fiscal stewardship.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Executive Summary 1
EXECUTIVE SUMMARY
The City of Pinole’s Long-Term Financial Plan (LTFP) for Fiscal Year (FY) 2022/23 - FY 2026/27 has been created to help implement the City’s Strategic Plan 2020 – 2025. It has been developed in conformance with public finance best practices.
The LTFP identifies the major economic and demographic trends that might impact future demands for City services and future City revenues. It includes a five-year forecast of all City funds, including the General Fund and Non-General Funds, based on the City’s current services and revenue sources and assumptions about the future. The forecast anticipates that the General Fund will be essentially balanced throughout the five-year timeframe.
The LTFP identifies the major challenges and opportunities that the City will likely face over the planning horizon, as well as the main discretionary service level/expenditure options and new revenue options that the City can consider and should bear in mind as it makes future financial and operational decisions.
The LTFP for FY 2022/23 - FY 2026/27 recommends that the City generally maintain its current service and staffing levels and begin to explore new revenue generation options to fund its unfunded liabilities, primarily capital asset renewal and replacement and Other PostEmployment Benefits (OPEB). 396 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Introduction 2
INTRODUCTION
BACKGROUND
In February 2020, the City Council adopted the City of Pinole Strategic Plan 2020 – 2025. The Strategic Plan identified four goals for the City (safe and resilient, financially stable, vibrant and beautiful, and high performance), and 22 individual strategies (special projects) to complete over a five-year timeframe.
One of the strategies under the goal of a financially stable Pinole is to “develop a long-term financial plan (LTFP) and use it to guide budget and financial decisions (including policies regarding reserves and management of liabilities).” The City of Pinole’s inaugural Long-Term Financial Plan (LTFP) for Fiscal Year (FY) 2021/22 - FY 2025/26 was adopted in June 2021 to address this Strategic Plan strategy.
PURPOSE
The purpose of the LTFP is to inform the City’s financial and operational decision making. The LTFP can be used as a guide to many planning and decision-making processes, such as the development of future budgets and Capital Improvement Plans (CIP). The LTFP also marks the beginning of the FY 2022/23 annual budget development process.
SCOPE
The LTFP for FY 2022/23 - FY 2026/27 covers the revenues and expenditures of the City’s General Fund and Non-General Funds over a five-year period.
DEVELOPMENT PROCESS
City staff (the City Manager, Finance Director, Finance Department staff, and other department heads and staff) began developing the LTFP in winter 2021/2022. The LTFP was created using public finance best practices, which are well summarized in the key publication on municipal long-term financial planning, the Government Finance Officers Association’s (GFOA) Financing the Future: Long-Term Financial Planning for Local Government. GFOA, one of the leading professional associations in the public finance field, defines financial forecasting and long-term financial planning as follows:
● Financial forecasting is the process of projecting revenues and expenditures over a longterm period, using assumptions about economic conditions, future spending scenarios, and other salient variables.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Introduction 3
● Long-term financial planning is the process of aligning financial capacity with long-term service objectives. Financial planning uses forecasts to provide insight into future financial capacity so that strategies can be developed to achieve long-term sustainability in light of the government’s service objectives and financial challenges.
The main tasks required to create the LTFP were the following:
● Forecast revenues and expenditures using key assumptions about the City’s operating environment;
● Identify the major challenges and opportunities that the City will face over the next five years;
● Identify policy alternatives, including changes to revenue sources and expenditures, that will result in a sustainable, long-term balance between desired service levels and City financial resources; and
● Gather feedback on a draft LTFP and gain Council approval of the final LTFP.
City staff has completed the necessary tasks using best practices. This has resulted in a LTFP that is consistent with GFOA’s Long-Term Financial Planning best practice, which requires that a longterm financial plan:
● Use a planning horizon of at least five years;
● Include an analysis of the financial environment, revenue and expenditure forecasts, debt position and affordability analysis, strategies for achieving and maintaining financial balance, and plan monitoring mechanisms; and
● Be visible.
The process of developing the inaugural Long-Term Financial Plan (LTFP) for Fiscal Year (FY) 2021/22 - FY 2025/26 was structured to support participation from a variety of stakeholders.
Staff shared information and received input from Council Members and the public at multiple Finance Subcommittee and City Council meetings in spring 2021. Staff also gathered input from interested stakeholders through an online survey that specifically focused on identifying the most important challenges and opportunities that the City will face over the five-year planning period.
The participatory development process resulted in a LTFP that reflected the interests and priorities of the City Council and community. City staff used similar mechanisms to create the LTFP for FY 2022/23 - FY 2026/27.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Long-Term Financial Forecast 4
LONG-TERM FINANCIAL FORECAST
INTRODUCTION
One of the key steps in creating a LTFP is to create a long-term financial forecast. A long-term financial forecast estimates future revenues and expenditures based on assumptions about the City’s future operating environment. Over the past few years, the City has included a long-term financial forecast covering the General Fund, including the Measure S funds, in the annual budget.
FORECAST METHODOLOGY
As noted above, City staff followed public finance best practices when creating the LTFP, including when designing the forecast methodology. Staff reviewed the City’s past forecasting work, the work of peer jurisdictions and other leading municipalities, and academic and professional materials on the topic. Staff used the FY 2021/22 revised mid-year budget as the base year of the five-year forecast and applied quantitative and qualitative methods. Quantitative methods involve using historic numerical data to forecast future numeric values. As an example, staff looked at average annual historic growth rates for various revenues and expenditures, then used those average growth rates to forecast future values for those revenues and expenditures.
Qualitative forecasting methods involve using information other than historic numerical data to conduct forecasting. This might involve factoring into a forecast the opinions of experts regarding issues such as future economic conditions and changes in the regulatory environment. Staff incorporated some qualitative forecasting into the LTFP.
MAJOR ECONOMIC AND DEMOGRAPHIC TRENDS
Forecasting future conditions requires identifying the major current trends that will shape the future. The primary determinants of a city’s financial sustainability are the demands for city services, the city’s revenues, and service delivery methods. These are primarily driven by demographic and cultural changes as well as economic changes.
Demographic and Cultural Changes
City staff is not anticipating any significant changes to the demographics or cultural characteristics of Pinole’s population over the five-year period covered by the LTFP. The City’s total population has remained very stable over the past decade, growing less than 1% annually on average. The Association of Bay Area Governments (ABAG) projects that Pinole’s population will increase by 1,775 residents between 2020 and 2040, to a total of 21,280, which represents an annual growth rate of 0.44%. According to the 2020 American Community Survey (latest 399 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Long-Term Financial Forecast 5
available), the City’s median age is 42.8 years. According to the 2020 Decennial Census, its race and ethnic composition are as follows: White alone (33%), Asian alone (26%), Black or African American alone (11%), American Indian and Alaska Native alone (1%), Native Hawaiian and Other Pacific Islander alone (0.4%), Some Other Race alone (15%), and two or more races (14%).
According to the 2020 American Community Survey, the share of Pinole’s population that is Hispanic or Latino (may be of any race, so also included in applicable race categories) (24%). The percentage of the population that is female is 53%. There are approximately 6,792 households with an average of 2.83 persons per household. Pinole’s median household income is $104,904.
The City has received applications for some new housing projects at infill sites, but it is not possible at this point to forecast how many new housing units will be created as a result, nor to forecast how such projects, if constructed, might impact the City’s population and service demands.
The City’s demographics have also remained fairly stable, and staff is not anticipating any significant changes to demographics over the five-year planning horizon that would impact longterm financial planning.
Economic Changes
Prior to the onset of COVID-19 in early 2020, the City was experiencing a steady, modest economic expansion, similar to that experienced by many other cities in the aftermath of the Great Recession. COVID-19 created an unanticipated shock to the national economy. Many of Pinole’s businesses were significantly impacted by the shelter-in-place health orders, which disrupted many retail, restaurant, entertainment, and personal service activities. Due to public health interventions and the availability of vaccines, the local and national economies have largely recovered and are expected to resume the steady, modest growth of the pre-COVID period. Therefore, City staff is not anticipating any economic changes during the five-year planning horizon that would significantly influence the City’s finances.
City staff expects that City operations will generally experience modest productivity gains consistent with those realized in the economy generally over the next five years. The federal government has made a significant new investment in infrastructure. City staff does not have a precise sense of how that might impact the cost of City capital projects, and therefore has not included any related increased cost in the LTFP. Forthcoming CIPs will incorporate the City’s estimate of any increase in the cost of capital projects due to additional federal investment.
Inflation has significantly increased over the course of the last year. Since spring 2021, inflation has steadily grown from around 3% annually to around 8% annually. It is unclear how inflation will change over the five-year planning horizon of the LTFP. Staff has assumed a 3% rate of inflation in the LTFP.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Long-Term Financial Forecast 6
STATUS QUO FORECAST
The following five-year forecast is a “status quo” forecast. A “status quo” forecast assumes that the City continues current (status quo) staffing levels, service levels, and programs in the future and that the City does not establish any new revenue-generating mechanisms.
City staff has created an updated status quo five-year forecast for the General Fund, including Measure S funds, for FY 2022/23 through FY 2026/27. This forecast will be used as the basis of the development of the FY 2022/23 budget. For the status quo forecast, staff assumed that future City service levels would remain at the levels of FY 2021/22. Staff then forecasted revenues and expenditures for the five succeeding years by applying assumptions about future changes in economic conditions that impact revenues and expenditures.
Based on specific assumptions, detailed below, the City forecasts that the General Fund and the Measure S funds will be essentially structurally balanced over the five-year planning horizon, with small surpluses or deficits. Although the City’s revenues are sufficient to cover normal operating costs, the revenues and reserves are not sufficient to cover the City’s two large unfunded liabilities, deferred maintenance of capital assets (streets, sidewalks, parks, City buildings, etc.) and other postemployment benefits (OPEB), primarily retired City employee medical insurance coverage.
It is important to note that the status quo forecast for FY 2022/23 through FY 2026/27 includes the organizational changes that were made in FY 2021/22 and the associated additional positions that were included in the FY 2021/22 budget. The new positions included a dedicated Human Resources Director, Community Services Director, Community Development Director, and Public Works Director as well as an Administrative Fire Captain, Fire Prevention Captain, Deputy City Clerk, Management Analyst in Public Works and other new maintenance positions in Public Works.
Below find a table illustrating the five-year forecast for the City’s General Fund (including Measure S 2006 and 2014).
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Long-Term Financial Forecast 7
Table 1 – General Fund Status Quo Financial Forecast
GENERAL FUND SUMMARY
INCLUDES MEASURE S 2006 & 2014
2018-19
Actual
2019-20
Actual
2020-21
Actual
2021-22
Revised Budget
2022-23
Forecast
2023-24
Forecast
2024-25
Forecast
2025-26
Forecast
2026-27
Forecast
REVENUE
PROPERTY TAX 3,837,167 4,514,755 4,091,345 4,230,122 4,776,626 5,649,469 5,801,568 5,959,970 6,138,769 SALES TAX 3,994,720 3,788,080 4,303,800 4,483,848 4,582,095 4,695,271 4,803,262 4,913,737 5,026,753 MEAS S 2006 & 2014 LOCAL SALES TAX 4,286,328 3,901,837 4,623,561 4,840,000 4,902,000 5,022,000 5,122,440 5,224,889 5,329,387 UTILITY USERS TAX 1,812,844 1,809,832 1,939,726 1,915,000 1,934,150 1,953,492 1,973,026 1,992,757 2,012,684 FRANCHISE TAX 735,311 750,001 751,598 779,000 786,790 794,658 802,604 810,631 818,737 INTERGOVERNMENTAL TAX 1,836,501 1,952,717 2,034,203 2,082,883 2,215,948 2,317,376 2,421,681 2,531,220 2,645,775 TRANSIENT OCCUPANCY TAX 485,499 444,453 446,105 418,000 440,000 453,200 466,796 480,800 495,224 BUSINESS LICENSE TAX 399,258 382,051 349,733 382,000 400,000 412,000 424,360 437,091 450,204 CHARGES FOR SERVICES 967,318 1,260,013 1,345,588 1,339,796 1,405,108 1,498,155 1,571,813 1,649,154 1,731,612 OTHER REVENUE 867,167 735,100 833,313 518,140 549,640 555,136 560,688 566,295 571,958 LOAN/BOND PROCEEDS 1,500,000 500,000 -
Total Revenue 20,722,114 20,038,840 20,718,971 20,988,789 21,992,357 23,350,757 23,948,239 24,566,543 25,221,102 TRANSFERS IN 6,290,688
PENSION TRANSFER IN (FY 19/20 alloc) 851,061
PENSION TRANSFER IN 476,366 853,686 2,250,824 2,479,356 2,721,600 2,978,379 3,250,565 Total Sources 27,012,802 20,038,840 22,046,398 21,842,475 24,243,181 25,830,113 26,669,840 27,544,922 28,471,667
EXPENDITURES
SALARIES 8,595,485 9,182,685 9,687,549 10,553,426 11,492,312 11,837,081 12,192,194 12,557,960 12,934,698 BENEFITS - PERS RETIRE 1,792,259 2,451,411 2,772,015 3,447,080 3,808,871 4,037,403 4,279,647 4,536,426 4,808,612 BENEFITS - OTHER 3,079,458 2,864,033 2,720,522 3,374,993 3,687,664 3,872,047 4,065,650 4,268,932 4,439,689 OPERATIONS AND MAINTENANCE 1,917,711 2,462,533 2,685,146 3,082,147 3,387,962 3,455,721 3,524,836 3,630,581 3,739,498 DEBT SERVICE 643,846 606,554 558,607 576,107 596,107 611,150 677,150 677,150 677,150 CAPITAL OUTLAY 672,010 1,031,960 1,397,824 157,186 253,622 261,231 269,068 277,140 285,454 TRANSFERS OUT 21,732,833 1,255,058 1,588,652 1,418,455 1,418,455 1,461,009 1,504,839 1,549,984 1,596,484 Total Expenditures 38,433,603 19,854,232 21,410,315 22,609,394 24,644,993 25,535,642 26,513,383 27,498,172 28,481,585 Surplus/Deficit (11,420,801) 184,608 636,084 (766,919) (401,812) 294,471 156,457 46,750 (9,918) Fund Balance, July 1 23,478,448 12,057,647 12,242,255 12,726,083 11,009,449 9,956,712 10,137,701 10,193,042 10,135,138 Preliminary Fund Balance, June 30 12,057,647 12,242,255 12,878,338 11,959,164 10,607,637 10,251,183 10,294,158 10,239,792 10,125,219 General Reserves Adjustment - (949,715) (650,925) (113,481) (101,116) (104,654) (108,825) Fund Balance, June 30 12,057,647 12,242,255 12,726,083 11,009,449 9,956,712 10,137,701 10,193,042 10,135,138 10,016,395 Pension Fund Balance, July 1 16,287,510 17,159,258 18,088,812 19,442,496 19,666,475 18,516,306 17,070,896 15,309,407 13,188,974 Revenues - Interest 924,669 1,010,988 2,767,698 1,127,665 1,140,656 1,073,946 990,112 887,946 764,960 Expenditure - Transfers Out 1,327,427 853,686 2,250,824 2,479,356 2,721,600 2,978,379 3,250,565 Expenditures 52,921 81,434 86,587 50,000 40,000 40,000 30,000 30,000 30,000 Pension Fund Balance, June 30 17,159,258 18,088,812 19,442,496 19,666,475 18,516,306 17,070,896 15,309,407 13,188,974 10,673,369 Fund Balance, July 1 7,457,116 7,492,770 8,517,413 9,395,369 9,771,183 10,162,031 10,568,512 Revenues - Interest 35,654 74,928 227,031 262,333 289,731 301,827 313,916 Revenues - Transfer In 949,715 650,925 113,481 101,116 104,654 108,825 General Reserve Balance, June 30 7,137,963 7,457,116 7,492,770 8,517,413 9,395,369 9,771,183 10,162,031 10,568,512 10,991,252 402 of 689
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Revenues
As shown in Table 1 above, the status quo forecast anticipates that General Fund revenue, including the Measure S funds, will grow by 22% from $23.3 million in FY 2022/23 to $27.1 million in FY 2026/27, approximately 5% annually, primarily due to increases in the property tax and sales tax categories.
Property Tax
Property tax is an ad valorem tax levied on real property. The fixed statutory rate, set by Proposition 13, is 1% of assessed valuation. The City receives approximately 19% of the total property tax levied on property located within its boundaries.
Property tax is made up of four components—secured (basic and Redevelopment Property Tax Trust Fund (RPTTF)); unsecured; supplemental; and property transfer tax. The 22% growth in property tax forecasted for FY 2023/24 is primarily due to an increase in the residual property tax revenue resulting after outstanding Redevelopment bonds are retired in the prior year.
Sales Tax
The overall sales tax rate on purchases made in Pinole is 9.75%. Of that amount, the City receives the statewide standard 1% (referred to as the Bradley Burns sales tax) plus 0.5% due to Measure S 2006 and 0.5% due to Measure S 2014. The forecast assumes an average 2% growth rate in the City’s sales tax revenue, consistent with projections provided by HdL, the City’s sales tax consultant.
Utility Users Tax (UUT)
The City levies an 8% utility users’ tax (UUT) on the value of public utilities services consumed within the City limits for electricity, gas, and telecommunications. The UUT was originally established in 1998 and extended in 2004 and 2018. The forecasted growth rate averages 1% per year, which aligns with the City’s recent experience of very low to flat growth in UUT, notably in the telecommunications subcategory.
Franchise Fees
The City levies a franchise fee on organizations that use the public right of way to furnish gas (PG&E) (1%) and electricity (PG&E) (2%), refuse (Republic Services) (10%), and cable television (Comcast and AT&T) (5%) services to citizens living within the City’s boundaries. The fees are defined in the franchise agreements between the City and the organizations and are paid directly to the City by these franchisees. The forecasted growth rate averages 1% per year. While franchise fee revenue has grown collectively, one of the major services, cable, has had flat to low growth. One factor is the change in consumer preference from traditional cable to streaming services.
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Intergovernmental Tax
The main General Fund revenue categorized as Intergovernmental Tax is the motor vehicle license fee (VLF), also known as the automobile in-lieu tax, which is imposed on the ownership of a motor vehicle in-lieu of taxing it as personal property. The VLF is paid annually to the State at the time vehicle registrations are renewed based on a vehicle’s current value. The forecast assumes an average 6% growth rate, consistent with projections provided by HdL, the City’s property tax consultant. The other General Fund revenue categorized as Intergovernmental Tax is the Homeowners Property Tax Relief.
Transient Occupancy Tax
The City’s transient occupancy tax (TOT) was established in 1986 and amended in 1991 to impose a 10% tax for the privilege of occupying quarters on a transient basis in accordance with Chapter
3.24 of Municipal Code. This tax is imposed upon persons staying 30 days or less in a motel or lodging facility. The forecast assumes a 5% growth rate based on industry trends.
Business License Tax
The City’s business license tax was established in 1975 and is assessed on all businesses operating within City limits in accordance with Municipal Code Title 5. The City charges business license tax in accordance with the provisions of Government Code 37101. Pinole’s tax is computed based on a flat tax (currently $152) per year combined with a variable tax component based on the number of employees engaged in each business. The forecast assumes a 5% growth rate based on trends.
Public Safety Charges
Public safety charges are the revenues received from the cities of Hercules and San Pablo for police dispatch services that Pinole provides to those jurisdictions under an Intergovernmental Service Sharing agreement. Under the current agreement, the City recovers approximately 67% of the total cost of performing dispatch services for the three jurisdictions. The forecast assumes a 7% increase based on the established formula.
Other Revenue
Other revenues is made up of all other revenue sources, such as fees, permits, interest income, grants, reimbursements, and other miscellaneous revenue. These revenues are projected primarily using historical trend analysis.
The City is currently conducting a comprehensive fee study to determine the City’s total cost of providing certain services. The study will likely recommend changes to the City’s fees, which could potentially increase revenue generated from fees in the future. The LTFP five-year forecast does not assume any increased revenues related to potential changes in City fees resulting from the comprehensive fee study.
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Transfers In
The transfer in shown in the five-year forecast comes from the Pension Section 115 Trust to offset the increase in pension costs in the General Fund and Measure S Funds. The amount transferred is based on the difference between the City’s base year (FY 2018/19) contribution toward employee pensions and the forecasted required City contribution in future years.
Expenditures
As shown Table 1 above, the status quo forecast anticipates that General Fund expenditures, including the Measure S funds, will grow by 13%, approximately 3% annually, from $23.4 million in FY 2022/23 to $27.6 million in FY 2026/27, primarily due to increases in the salaries and benefits categories.
Salaries
The forecast for salaries and wages is based on the City’s current staffing level (123 FTEs), future salary increases for different classifications already agreed upon in the City’s current labor memorandums of understanding (MOUs), and an assumption about salary increases for classifications after current labor MOUs expire (3% annually). Starting in FY 2022/23, the forecast includes a savings factor equal to 5% of total annual salary expenditures to account for savings resulting from position vacancies.
Benefits - Retirement
The cost of benefits -retirement is the City’s annual required contribution for employees’ pension to the California Public Employees’ Retirement System (CalPERS). The City’s annual required contribution is determined by an annual actuarial valuation report, the most recent of which is from July 2020. The forecast reflects the net cost to the City (the required total contribution minus the employee contributions). As a result of recent negotiations between the City and most of the unions representing City employees, City employees’ contribution toward their pension benefit was reduced in FY 2021/22. This has increased the City’s pension cost, and is included in the forecast.
Benefits - Other
Benefits - other includes employee medical/dental/vision care, workers’ compensation, general liability, and others. The benefits cost in the forecast is based primarily on rate schedules provided by outside agencies, such as CalPERS. The forecast assumes an average 5% annual growth rate.
Operations and Maintenance
Operations and maintenance is primarily discretionary and non-personnel related expenditures, such as professional services, utilities, and materials and supplies. The forecast assumes an average 3% increase to account for anticipated inflation. 405 of 689
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Capital Outlay
Capital outlay in the status quo forecast includes non-major asset acquisition and improvements, such as computer equipment and furniture. The forecast assumes an average 3% growth rate to account for anticipated increases in the price of products.
Major one-time capital improvements that were included in the FY 2021/22 budget and funded by the General Fund and Measure S are not reflected in the status quo forecast. Though they may span multiple fiscal years, capital projects are non-recurring in nature and are not accounted for in the forecast.
The City develops a separate Five-Year Capital Improvement Plan (CIP) to plan for and appropriate funds to capital improvement projects. Each year, capital needs are assessed and prioritized through the capital improvement planning process.
Debt Service
Debt service is solely composed of the payment of principal and interest on the 2006 pension obligation bonds (POBs) that were issued to pay down the City’s unfunded accrued actuarial liability with CalPERS. The future years are forecasted based on the long-term debt obligation schedule. This debt will be fully paid and retired in FY 2035/36.
Transfers Out
Transfers out includes the transfer of funds from the General Fund and Measure S to other funds to support Recreation and Pinole Community Television (PCTV) operations. The transfer helps to stabilize the budgets in those areas as the operating costs are not fully recoverable. The forecast assumes a flat dollar amount consistent with past practice.
Fund Balance
Fund balance is basically an accumulation of funds as a result of revenues minus expenditures.
When total revenue exceeds total expenditures at the end of a fiscal year, a surplus of funds results and increases fund balance (reserves). On the opposite end, when total expenditures exceed total revenue, a deficit results and reduces fund balance (reserves).
General Fund Balance and General Reserves
The Preliminary Fund Balance, June 30 shown in the table above and other City financial schedules is the estimated General Fund fund balance before any transfers are made out of the General Fund to the General Reserve per the Reserve Policy. The Reserve Policy requires that an amount equal to 50% of total General Fund ongoing expenditures be set aside in a separate fund, the General Reserve, to maintain adequate financial resources in the event of financial distress.
If the General Reserve balance falls short of the policy requirement, funds are transferred from the General Fund unassigned fund balance in an amount equal to the difference between the 406 of 689
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General Reserve fund balance and the amount required as per the policy. As such, the Fund Balance, June 30 is the Preliminary Fund Balance, June 30 less the General Reserve Adjustment, if any.
The General Reserve fund balance is forecasted to increase from $8.5 million in FY 2021/22 to $11.0 million in FY 2026/27.
Pension Trust Fund Balance
In June 2018, the City established a Section 115 Trust to set aside resources to offset the City’s significant unfunded pension liability and anticipated significant increases in the City’s future annual required contributions to CalPERS. The City intended to withdraw resources from the trust to remit to CalPERS such that the General Fund’s contribution to CalPERS for any year would be held level at the City’s contribution in FY 2018/19, the baseline year.
The pension fund balance for each fiscal year is calculated by starting with the fund balance at July 1, adding estimated interest earnings, subtracting transfers out to offset increases in pension costs, and subtracting administrative costs. The pension fund balance will continue to decrease as funds are withdrawn each year because the trust was funded with one-time proceeds as its only source of funding.
NON-GENERAL FUNDS
City staff has also created status quo five-year forecasts for the City’s Non-General Funds. These forecasts will also be used as the basis of the development of the FY 2022/23 budget. Similar to the General Fund status quo forecast, staff assumed that future City service levels would remain at the levels of FY 2020/21. Staff then forecasted revenues and expenditures for the five succeeding years by applying assumptions about future changes in economic conditions that impact revenues and expenditures. The forecasts include projects programmed in the draft FY 2022/23 Five-Year Capital Improvement Plan.
Gas Tax Fund
The Gas Tax Fund accounts for the Highway Users Tax Account (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City Limits. These taxes are distributed primarily on the basis of population pursuant to formulas specified in Streets and Highways Code Sections 2105, 2106, 2107, 2107.5, and Section 2103. As a result of the Road Repair and Accountability Act of 2017 (SB1 Beall), funds received as part of the Road Maintenance and Rehabilitation Account (RMRA) Section 2106 are also accounted for in this fund. Gas Tax funds are restricted for use in the construction, improvement, and maintenance of public streets. These funds support both annual operating and capital projects related to streets. It is common for funds that support capital projects to accrue significant fund balances over multiple years while cities save resources over time to invest in large projects, which have greater economies of scale. 407 of 689
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Restricted Real Estate Maintenance Fund
The Restricted Real Estate Maintenance Fund accounts for revenues resulting from the sale or rental of property owned by the former Redevelopment Agency. These resources are used to maintain properties owned by the Successor Agency within the boundaries of the former Redevelopment Agency project areas.
Public Safety Augmentation Fund
The Public Safety Augmentation Fund (PSAF) accounts for monies allocated by the County Auditor-Controller to the City under Prop 172 from the statewide one-half cent sales tax based.
These funds are used exclusively for public safety. The receipt of these funds is conditioned on maintenance of effort using base year 1992/93.
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Traffic Safety Fund
The Traffic Safety Fund accounts for fines and forfeitures received by the City under Section 1463 of the Penal Code. These funds are used exclusively for official traffic control devices, the maintenance thereof, equipment and supplies for traffic law enforcement and traffic accident prevention, and for the maintenance, improvement, or construction of public streets, bridges, and culverts within the City. The fund may be used to pay the compensation of school crossing guards who are not regular full-time members of the Police Department of the City.
Supplemental Law Enforcement Services Fund
The Supplemental Law Enforcement Services Fund (SLESF) accounts for funds received from the State via the County under AB 3229, which enacted the Citizens Option for Public Safety (COPS) Program for local law enforcement activities. The minimum allocation for public agencies is $100,000, which is the amount Pinole has historically received.
Storm Water Fund
The Storm Water Fund accounts for assessments collected by the County via property tax bills and remitted to the City pursuant to the National Pollution Discharge Elimination System (NPDES) regulations, a federally mandated program. Assessments are levied at $35 per Equivalent Runoff Unit (ERU). Revenue estimates are based on the number of ERU's multiplied by the adopted rate. 409 of 689
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Recreation Fund
The Recreation Fund accounts for program fees, fundraising proceeds, and donations for Recreation programs. Resources are used towards staffing and maintenance costs to operate the programs. The fund receives a transfer in from the General Fund to offset a recurring operating loss.
Building and Planning Fund
The Building and Planning Fund accounts for fees collected for building permits and plan check fees. Fees collected are used to cover the cost involved in plan checks and inspections performed. The City is currently conducting a fee study to determine the City’s total cost of providing certain services that have a specific beneficiary. The study will likely recommend changes to the City’s building and planning fees, which is expected to result in increased revenue.
Several large developments projects are anticipated to be initiated in FY 2022/23, which explains the large increases in the forecasted permit and fee revenues for that year. 410 of 689
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Refuse Management Fund
The Refuse Management Fund accounts for a surcharge collected by Republic Services and remitted to the City under AB 939 of $0.83 per can per month on all residential customers in Pinole. These revenues are restricted to programs and activities that encourage and promote recycling and source reduction of solid waste.
Solid Waste Fund
The Solid Waste Fund accounts for a surcharge collected by Republic Services and remitted to the City for solid waste services. These funds must be used for future solid waste capital projects.
Category
2018-19
Actual
2019-20
Actual
2020-21
Actual
2021-22
Revised
Budget
2022-23
Forecast
2023-24
Forecast
2024-25
Forecast
2025-26
Forecast
2026-27
Forecast
REVENUES
INTERGOVERNMENTAL REVENUES - - - 205,000 225,000
LICENSES AND PERMITS 386,019 310,704 264,128 2,427,800 487,000 501,610 516,658 532,158 548,123 FEES 315,732 417,735 239,196 2,162,649 900,700 927,721 955,553 1,013,746 984,219 OTHER REVENUE 12,568 19,176 (422) 13,000 13,130 13,261 13,394 13,528 13,663 TRANSFERS IN - - 192,000 374,216 - - - - -
TOTAL REVENUES 714,318 747,614 1,979,916 694,902 4,828,579 1,442,592 1,485,605 1,529,905 1,575,532
EXPENDITURES
SALARIES AND WAGES 217,029 163,594 240,134 614,251 830,874 855,800 881,474 907,918 935,156 BENEFITS 85,720 85,015 124,965 316,715 359,104 380,650 403,489 427,699 453,361 OPERATIONS AND MAINTENANCE 686,315 827,458 1,473,003 622,505 1,206,783 627,783 646,616 666,015 685,995 CAPITAL OUTLAY - - - 3,000 - - - - -
TOTAL EXPENDITURES 989,063 1,076,066 2,406,969 987,604 2,396,761 1,864,233 1,931,580 2,001,632 2,074,512 Surplus/(Deficit) (274,745) (328,452) (292,702) (427,053) 2,431,818 (421,641) (445,975) (471,727) (498,980) Fund Balance, July 1 761,594 486,849 158,397 (134,305) (561,358) 1,870,460 1,448,818 1,002,843 531,116 Fund Balance, June 30 486,849 158,397 (134,305) (561,358) 1,870,460 1,448,818 1,002,843 531,116 32,136 411 of 689
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Measure C/J Fund
The Measure C/J Fund accounts for special override sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street projects.
The City must submit a checklist each year to confirm compliance with a Growth Management Program to maintain eligibility for the funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula split (50/50) between population and road mileage. It is common for funds that support capital projects to accrue significant fund balances over multiple years while cities save resources over time to invest in large projects, which have greater economies of scale.
Rate Stabilization Fund
The Rate Stabilization Fund was created to account for the excess revenues from the solid waste post collection contract with Republic Services. Twenty-five percent (25%) of the surplus funds, generated from prior years’ rate increases, are set aside to offset year-over-year rate fluctuations; thereby, leveling the annual rates paid by consumers. Per Resolution 2013-91, the City was required to establish a rate stabilization fund, separate from the Solid Waste Fund, for the excess revenues collected.
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American Rescue Plan Act (ARPA) Fund
The American Rescue Plan Act Fund accounts for the $4.6 million allocated to the City from the federal government from the American Rescue Plan Act of 2021. The City received its first tranche of $2.3 million in July 2021 and will receive the second tranche one year later. The City Council has appropriated $400,000 of the funding for small business assistance.
Parkland Dedication Fund
The Parkland Dedication Fund provides for the acquisition and development of parks as specified in the City’s Parkland Dedication Ordinance (PDO) (Municipal Code Sec. 16.28), which requires as a condition of approval for the subdivision of land the dedication of park land or payment of a fee in-lieu of dedication, pursuant to California Government Code 66477 (the “Quimby Act”).
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Growth Impact Fund
The Growth Impact Fund accounts for development fees collected to mitigate the impact of new development. Specifically, it provides for the expansion, design, construction, or upgrade to facilities, roadways, and equipment. The City collects fees for police, fire protection, municipal facilities, wastewater, roadways, and drainage.
Housing Assets Fund
The Housing Assets Fund accounts for resources related to the affordable housing activities and portfolio of the former Redevelopment Agency. Funds must be expended for housing activities.
The fund balance has increased in recent years due to the repayment of a significant loan due to the fund.
Landscape & Lighting District Fund
The Landscape & Lighting District Fund accounts for assessments paid by property owners in the City’s Landscape and Lighting Assessment District (LLAD) to maintain median lighting and landscaping within the Pinole Valley Road North and South areas. 414 of 689
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City Street Improvements Fund
The City Street Improvements Fund receives a transfer of $250,000 per year from Measure S 2014 to fund road maintenance projects.
Arterial Streets Rehabilitation Fund
The Arterial Streets Rehabilitation Fund receives a transfer of $250,000 per year from the Measure S 2014 to fund road rehabilitation projects.
Sewer Enterprise Fund
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer service provided by the City’s Wastewater Treatment Plant (WWTP). Sewer user fees are charged in the amount specified by City Council Resolution (Section 13.04.040 PMC). Fees are used to 415 of 689
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operate, maintain, and renew the WWTP. The cost of operations is shared between the two cities using a cost sharing formula based on sewage inflows by each city. The City’s Sewer Enterprise Fund meets the criteria to be classified as a major fund.
Pinole Community Television Fund
The Pinole Community Television (PCTV) Fund accounts for revenues and expenditures related to the operation of PCTV. Revenue is received from video production charges to other cities, Public, Educational, and Governmental (PEG) access fees, and the General Fund. PEG fees are designated for equipment purchases.
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Information Systems Fund
The Information Systems Fund is an internal service fund used to account for activities of the City’s Information Technology (IT) Division.
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MAJOR CHALLENGES AND OPPORTUNITIES OVER THE NEXT FIVE YEARS One of the main objectives of a LTFP is to identify significant challenges and opportunities that an organization is likely to face in the future, so that the organization has adequate lead time to take action to overcome challenges and profit from opportunities.
The City has taken many steps to identify major challenges and opportunities that it is likely to face in the future. In 2019, the City engaged a public opinion research firm to identify the top concerns of likely voters. As part of the development of the Strategic Plan 2020 – 2025, the City conducted an environmental scan. Additionally, the City has deployed multiple online surveys to gather input from the community on the major challenges and opportunities that the City will face over the next five years. The findings of the public opinion research, environmental scan, and the community surveys are integrated into the content below.
MAJOR CHALLENGES
Changes in demographics and economic conditions can create significant challenges for cities. As noted above, City staff does not anticipate that demographic or economic changes over the next five years will create any significant challenges for the City. The City will nonetheless face a number of other challenges over the next five years.
In the public opinion research conducted in November 2019, a representative sample of likely voters was asked to identify their top concerns and prevailing opinions. Participants provided the following responses to the question “What do you think is the most important issue facing the City of Pinole today?”:
● Traffic/transportation (14%);
● Public services funding/spending (13%);
● Crime/policing (9%);
● City budget/policies (8%);
● Housing/overpopulation (7%);
● Infrastructure/roads/power issues (6%);
● Jobs/economy/development (6%);
● Schools/education (5%);
● Community improvements (4%);
● Wildfires/fire safety (4%);
● Homelessness (2%);
● Taxes (2%);
● None/nothing (7%);
● Other (3%); and
● Don’t know (11%).
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Major Challenges and Opportunities Over the Next Five Years 24 It is interesting to note that no single issue emerged as the most significant to a majority of respondents.
In addition to those listed above, City staff and the environmental scan identified the following additional items as major challenges that the City will face over the next five years:
● The City’s extensive infrastructure, which needs upgrade and replacement; ● Retaining and developing staff, and succession planning; ● Climate change; and
● The changing nature of retail and the related impact to the City’s sales and property tax revenues.
The City deployed a voluntary online survey specifically related to the LTFP from May 3, 2021 to May 17, 2021 using Survey Monkey. A total of 47 self-selected community members completed the survey and identified the following as the main challenges facing the City of Pinole over the next five years, some of which overlap with the major challenges identified in the environmental scan:
● Infrastructure maintenance and replacement, notably roads and parks; ● Climate change;
● Public safety, including policing and fire services; and ● Public transportation.
MAJOR OPPORTUNITIES
Changes in demographics and economic conditions can also create opportunities for cities. City staff does not anticipate that there will be any significant demographic or economic changes in the City over the next five years, therefore staff is not anticipating that demographic or economic changes will themselves present major opportunities. That said, the City currently faces and will continue to face a number of opportunities over the next five years.
Opportunities facing the City include the following:
● The opportunity to reimagine retail centers, potentially as mixed use or destination retail and entertainment developments, as the nature of retail changes and there is less need for large retail buildings and centers;
● The opportunity to redevelop other underdeveloped infill sites, such as vacant lots; ● The City’s central location in the Bay Area, adjacent to I-80 and San Francisco Bay; ● The City’s diverse population; and
● The City’s historic downtown.
Respondents to the LTFP survey of May 2021 identified the following as the main opportunities facing the City of Pinole over the next five years, some of which overlap with the major opportunities identified in the environmental scan:
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 25 ● Environmental initiatives, including the use of green and renewable energy; ● Economic development strategy to attract and support small businesses; ● Redevelopment of areas that can be used for new businesses and housing; and ● Revitalization of the historic downtown.
In April 2022, staff deployed an online survey designed to gauge community members’ priorities.
Staff used the results from the previous surveys, outlined above, to create the qualitative survey using the Balancing Act simulation tool. The survey included a menu of eleven potential City initiatives to be considered for funding, and asked respondents to select items that are of the highest priority to them, then rank them in order of importance. Following are the survey results from 149 submissions, ranked from highest priority (1) to lowest priority (11).
1. Public safety services (98%)
2. Climate and environmental sustainability (92%)
3. Parks and facilities maintenance (90%)
4. Pavement maintenance and rehabilitation (81%)
5. Community services (73%)
6. Economic development (69%)
7. Road safety (63%)
8. Active transportation (57%)
9. Community spaces and facilities (51%)
10. Financial reserves (41%)
11. Housing assistance (25%)
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives - Additional Discretionary Expenditures 26
POLICY ALTERNATIVES - ADDITIONAL DISCRETIONARY EXPENDITURES One goal of a LTFP is to identify the City services, and service levels, that residents desire, and can be afforded on an ongoing basis by a structurally balanced City budget.
In the United States, there are many levels of government (federal, state, county, city, and special districts), with distinct responsibilities. Cities are primarily responsible for public safety, land use, and public works. They are also often responsible for parks and recreation and sometimes responsible for providing utility services, such as clean water, wastewater, and power.
Pinole is considered a “full service” city, which means that it provides all traditional municipal services. It also provides some services, particularly fire protection and wastewater, that are provided by special districts in many other cities. Pinole provides a very broad range of services for a city of its size.
The majority of City of Pinole staff and resources are dedicated to public safety (police and fire services), land use regulation, building safety, local transportation infrastructure (streets, sidewalks, signals, bike lanes, etc.), and wastewater services. The City also invests significant staff and resources in additional public-facing services, such as outdoor recreation space and facilities, recreational and educational programs, cable television programming, and childcare and senior services. Some City staff and resources are also needed to provide internal services, such as finance, human resources, legal, information technology, records management, and facilities and equipment, to support the public-facing operations. Since having made reductions in staffing during the Great Recession, the City has been leanly staffed compared to many other cities. The City has begun to add back staff in recent years to fortify services that the City Council and community prioritize.
Customer expectations for certain municipal services, such as wastewater, are fairly consistent across communities. Therefore, it is straightforward for a city to identify the optimal service level for that function. Customer expectations, and service levels, for other municipal services, vary significantly across communities, and are influenced by a number of factors. As noted above, the City of Pinole is leanly staffed, and provides a solid but basic level of service in most service areas.
UNFUNDED/DEFERRED LIABILITIES
The City has a number of unfunded liabilities and deferred maintenance needs that it could address, described below.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives - Additional Discretionary Expenditures 27 Unfunded Liabilities
The City has a number of unfunded liabilities, such as unfunded accrued compensated absences, unfunded liability for other post-employment benefits (OPEB), and unfunded retirement (pension) liabilities.
Unfunded Accrued Compensated Absences
City employees accrue paid vacation and sick leave. As of the end of FY 2020/21, the City had approximately $1.1 million in unfunded liability for vacation and sick leave that employees had earned but not yet taken. The City traditionally pays for paid leave out of its normal operating budget, referred to as “pay-as-you-go.” The City could choose to set aside funds to eliminate this unfunded liability. The funding source could be one-time funding, such as unassigned fund balance.
Unfunded Retirement (Pension) Liability
The City provides its employees with a defined benefit retirement program through CalPERS.
Depending on the demographic characteristics of the City’s employees, the amount of City and employee contributions to the retirement program, and the program’s return on its investments, the assets and liabilities in the City’s CalPERS account fluctuate over time. Per the most recent actuarial valuation available, as of June 30, 2020 the City had a total unfunded pension liability with CalPERS of approximately $39.4 million.
CalPERS has made several changes to its policies and procedures over the past decade that have been intended to increase the financial strength of the system, but have also resulted in significantly increased required contributions and unfunded liabilities for municipalities. CalPERS has changed key assumptions that increased unfunded liabilities, including increasing the life expectancy of beneficiaries and decreasing the expected rate of return on assets. CalPERS has also implemented new policies that require municipalities to accelerate contributions in order to achieve adequate funded status more quickly. So, despite the implementation of the less costly Public Employees’ Pension Reform Act (PEPRA) in 2013, the City’s unfunded pension liability has grown substantially over the past few years. CalPERS is unlikely to implement a comparably broad set of additional changes in the coming years, but even more modest changes, in addition to other factors, could continue to significantly increase the City’s unfunded pension liability over the next few years.
The City created a special trust fund in FY 2017/18, referred to as a “Section 115 trust,” funded with one-time General Fund resources, to offset this significant unfunded pension liability. As of June 30, 2021, the market value of the assets in the trust fund was $19.4 million. The unfunded liability in CalPERS will fluctuate over time, as will the value of the assets in the Section 115 trust. 422 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives - Additional Discretionary Expenditures 28 Unfunded Accrued Liability (UAL) for Other Post-Employment Benefits (OPEB) A pension is the primary benefit that the City provides to retired City employees. The other main benefit that the City provides to retired City employees is a contribution toward retiree medical insurance premiums during retirement. This and other ancillary, non-pension retirement benefits, are referred to as other post-employment benefits (OPEB). Until recently, employers have not been required to report OPEB assets and liabilities in the same way that they have been required to report pension assets and liabilities. Further, employers have generally not been required to make regular payments to pre-fund OPEB liabilities. Employers have normally paid for OPEB benefits on a pay-as-you-go basis. This has resulted in significant unfunded OPEB liability for many employers, including the City. As of June 30, 2021, the City had an unfunded OPEB liability of $46.5 million.
The City could consider creating an OPEB trust, like the Section 115 Trust that was created for pension. The City would need to determine a funding source for the trust, or it could consider using the current Section 115 Trust for both pension and OPEB. If the trust were to be used for pension and OPEB, the funds would be exhausted faster unless additional funding was put into the trust.
Deferred Maintenance and Renewal
Like many cities, Pinole has deferred investment and expenditures on capital assets and other systems, particularly in response to and in the aftermath of the Great Recession and the dissolution of redevelopment. The City’s current budget allows the City to provide essential services, but defers some investment in capital assets. This deferral of investment will lead to the deterioration of some assets and systems in the long run.
Capital Asset Renewal and Replacement
Pinole has deferred expenditures on capital asset maintenance and renewal, and many of the City’s capital assets are reaching the natural end of their useful life. The City owns a significant portfolio of capital assets, which are well described in the City’s Capital Improvement Plan (CIP).
These include buildings, roads, sidewalks, parking lots, trails, parks, open space, the WWTP, the sewer collection system, the stormwater collection system, vacant lots, streetlights, and traffic control devices. The City’s Strategic Plan includes a strategy to conduct a citywide asset condition assessment. That effort is currently underway, addressing different asset types in phases. The City is in the process of developing a sewer system master plan and will be developing a Park Master Plan. The City is also implementing a new capital asset management software system.
After these efforts are complete, the City will have a much clearer picture of its capital asset portfolio and the expenditures required for maintenance and renewal to achieve the lowest possible total cost of ownership of its assets.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives - Additional Discretionary Expenditures 29 Vehicle and Equipment Replacement
Vehicles and equipment are another significant asset that the City relies upon to provide services.
The City does not currently have an integrated, citywide vehicle and equipment management program. It acquires new vehicles and equipment when needed on a pay-as-you-go basis, and its vehicles and equipment are generally modern enough to meet current operating needs. Paying for equipment on a pay-as-you-go basis can lead to expenditure spikes when expensive equipment needs to be replaced. The City’s new capital asset management software system has a module for fleet and equipment. Once that module is implemented, the City will have a clearer sense of its vehicle and equipment replacement needs and the amount of funding that the City should set aside on an annual basis to address needs.
SERVICE AND PROGRAM EXPANSION
As noted above, the City provides a solid but basic level of service in most service areas. The City can spend any surplus discretionary financial resources it may have on expanding services and programs.
Expansion of Existing Services
Economic Development
The City has not had a formal economic development function since 2012, when the dissolution of redevelopment occurred, although the City has undertaken some limited economic development activities recently. One of the Strategic Plan strategies is to “develop a comprehensive economic development strategy,” and several other Strategic Plan strategies also relate to economic development. The City has hired a professional services firm to develop the economic development strategy, which will include a recommendation on the appropriate form and magnitude of a City economic development program.
Climate Resiliency and Environmental Programs
The City is required by the State and federal government to undertake a number of programs related to protecting the environment. For example, the City is required to comply with requirements related to effluent of the WWTP, stormwater protection, having low emission fleet vehicles, reducing solid waste disposal, complying with the California Environmental Quality Act (CEQA), having a General Plan, and others. The City has also undertaken voluntary steps to protect the environment and to keep the City resilient to the threats of a climate crisis, such as joining a community choice energy program, Marin Clean Energy (MCE), authorizing a propertyassessed clean energy (PACE) program, and participating in a local transit joint powers authority (Western Contra Costa County Transit, “WestCAT”). There are additional programs and activities that the City could undertake to further promote environmental protection. The City Council recently reviewed the various programs and activities that the City is currently undertaking 424 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives - Additional Discretionary Expenditures 30 related to climate change and directed staff to complete an Active Transportation Plan, a Climate Action Plan, and an energy conservation, generation, and storage assessment of all City facilities.
These plans and assessments will recommend new steps the City can take to address environmental issues.
Fire Service
Expanding fire service in Pinole, particularly through the reopening of Station 74, has been a priority of many residents over the past decade. The City is currently in discussion with Confire about expanding fire service in Pinole through a cooperative arrangement.
Housing Assistance
Redevelopment was a significant tool for affordable housing development. Since the dissolution of redevelopment, the City of Pinole, and other California cities, have fewer tools and financial resources to create affordable housing. Upon the dissolution of redevelopment, the City opted to become the housing successor to the former Pinole Redevelopment Agency. In that capacity, the City monitors affordable housing units that were funded by the former agency for ongoing compliance with affordability covenants. The City also has an inclusionary housing ordinance that requires that all housing development projects with four units or more must ensure that 15% of the units are affordable. The City can expend resources remaining from the former agency’s affordable housing assets to support the creation of a limited number of new affordable housing units or to provide services to the homeless population. However, these resources are significantly less than what would be needed to provide any substantial amount of new affordable housing units in the City. The State has recently adopted numerous pieces of legislation intended to spur the creation of additional new affordable and market rate housing.
Youth Development and Support
The City supports and engages youth ages six through 17 through the activities of the Community Services Department’s Youth Center, which provides afterschool and summer enrichment programs. The Youth Center could expand services to address youth health, engagement, community service, a youth commission, workforce development, or other activities.
Cultural, Historical, and Artistic Programs
The City provides a limited number of cultural, historic, and artistic programs. These include enrichment programs through the Community Services Department’s Senior Center and Youth Center, periodic community events such as music in Fernandez Park, broadcast of some community events on PCTV, rental of the Memorial Hall building to the Pinole Community Players theater company, and some public art. The City does not have a specific requirement that new development projects include public art or pay an in-lieu fee for public art elsewhere in the City.
The community does have a number of cultural, historic, and artistic organizations and resources that the City could support or leverage to provide more cultural, historic, and artistic offerings. 425 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives - Additional Discretionary Expenditures 31 New Services
Although Pinole is a “full service” city, there are some services that other cities provide that Pinole does not. These include educational support programs.
Education Support
In California, public education is provided by school districts. School districts rely on a different source of revenue than do cities. Some cities support the education of their residents by offering educational support programs or by providing financial assistance to public schools. The City does offer after school enrichment programs to students for a fee, but does not currently provide educational support programs. In the past, West Contra Costa Unified School District (WCCUSD) has provided the City with grant funding such that the City could assign two police officers to serve as school resource officers (SROs). WCCUSD eliminated that funding in FY 2020/21. The officers previously assigned as SROs have been reassigned to other public safety duties, although the Police Department still has a regular presence at schools.
Capital Expansion
The term “capital expansion” refers to creating new capital assets, such as parks or plazas, opposed to simply renewing or replacing existing capital assets.
New Parks and Park Upgrades
The Contra Costa Local Agency Formation Commission (LAFCO) recently released a municipal service review (MSR) of parks and recreation services in the County. The final report found that Pinole has adequate park space based on 12.9 acres of developed parkland per 1,000 residents, but did not look in detail at the City’s specific park amenities. The City is preparing a Park Master Plan, which is a CIP project. The Park Master Plan will involve gathering community input on desired park amenities and will recommend whether any additional parks, or additional amenities within existing parks, are desirable, accessible, and feasible. Potential funding sources for consideration include grant opportunities, park development impact fees, fundraising from individuals or organizations, and new tax measures.
Other Capital Expansion Projects
New Public Spaces/Placemaking
The term “capital expansion” refers to building new capital assets, such as buildings, roads, parks, paths, bike lanes, etc., opposed to replacing existing capital assets. As noted above, the City has a substantial capital asset footprint already, and much of the City’s current capital assets have deferred maintenance that would require significant investment to eliminate. Nonetheless, it might be desirable to create some new, high-impact capital assets that would improve economic vitality or quality of life.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives - Additional Discretionary Expenditures 32 Additional Reserves
Pursuant to its Reserve Policy, the City is required to maintain a General Reserve equal to 50% of total ongoing annual General Fund expenditures. As of June 30, 2021, General Fund unassigned fund balance exceeded the minimum required at approximately 58% of total General Fund expenditures.
The City’s formal General Fund reserve and other uncommitted General Fund fund balance have fluctuated over the years. The larger these reserves and balances, the better the City is able to address unplanned revenue reductions or expenditure increases.
Staff performed an analysis of the City’s financial resiliency using the diagnostic tool offered by the GFOA. The tool determined that the City has a low level of financial risk based on several factors, including its revenue stability, low expenditure volatility, and high liquidity. GFOA suggests that cities with a low level of financial risk maintain a minimum general reserve of approximately 17% of total ongoing annual General Fund expenditures. (GFOA recommends that cities with moderate and high levels of financial risk maintain general reserves at a minimum of 26% and 36%, respectively.)
City staff believe that a high reserve is appropriate given the ongoing uncertainty regarding the impact of the pandemic. However, City staff may recommend, at some point in the future, reducing the required reserve to 35%, so that funds currently held in reserve greater than 35% can be invested in high-priority City needs.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives – Additional Revenue and Expenditure Reduction Options 33 POLICY ALTERNATIVES – ADDITIONAL REVENUE AND EXPENDITURE
REDUCTION OPTIONS
As noted above, one goal of a LTFP, and of a city’s annual budget, is to identify the City services that residents desire and to simultaneously identify an equivalent amount of funding, which results in a structurally balanced budget. The mechanisms through which cities receive revenue vary across states. In California, cities receive the bulk of their revenues for general operations through sales tax and property tax. In addition, to offset the loss of property tax revenue that cities experienced due to Proposition 13, many cities instituted other forms of taxes, such as business license tax, transient occupancy tax (TOT), utility users’ tax (UUT), and “local sales tax” (transactions and use tax). Cities have also instituted mechanisms to recoup funds that they spend to provide services that directly benefit a specific user or beneficiary through fees and assessments.
The section above identified some unfunded and deferred liabilities and service and program expansions in which the City could invest additional resources. Because the five-year forecast predicts that the City’s General Fund budget will be essentially balanced over the next five years, there are limited resources to invest in unfunded/deferred liabilities and expanded services/programs. Therefore, if the City would like to make any substantial new investments, it will need to identify additional revenue sources or reduce some other current expenditures. Both of these options are discussed below.
ADDITIONAL REVENUE
New Local Revenue
The mechanisms through which California cities can independently generate new revenue have been significantly restricted over the past few decades. There are nonetheless a few, limited mechanisms that cities can still use.
Increased Fee Revenue
Cities can establish fees for service that fully cover the cost of the service, but cannot set fees any higher than required for full cost recovery. Many cities have financial policies that state the specific intention to achieve full cost recovery for certain services. Many cities also routinely reevaluate the cost of providing services and adjust fees accordingly to achieve full cost recovery.
The City has hired a consulting firm to create a new cost allocation plan and recommend a new master fee schedule for all City fees. The City expects to receive the consultant’s recommendations in spring 2022, after which the City can consider modifying fees to achieve full cost recovery of certain services.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives – Additional Revenue and Expenditure Reduction Options 34 Franchise Fees
Franchise fees are fees that the City charges to private parties for the private parties’ use of City right of way. The most significant franchise fee that the City charges is to the City’s solid waste collection company, Republic Services, which entitles Republic Services to use the City’s streets and right of way to perform solid waste management activities, such as refuse, recycling, and organic material pick up. The fee varies as it is adjusted annually for inflation. Another franchise agreement that the City has is with Pacific Gas and Electric (PG&E) for its use of City poles, wires, conduits, and appurtenances, to transmit electricity and gas to the public. The City levies a fee of 1% to 2% of gross receipts based on one of two formulas, whichever is greater. The City also has a franchise agreement with Comcast, as a State franchise holder, to provide video services to the City. The City levies a fee of 5% of gross revenues. Under the same agreement, the City levies a fee of 2.12% of gross revenues to go toward Public, Educational, and Government (PEG) access channel capacity. PEG fees are used to fund PCTV capital improvements. Franchise fees can be higher than what is required for full cost recovery. Most cities have a small number of franchises, with long term agreements, so the opportunity to increase franchise fees is infrequent.
Sale of Surplus Property
Cities can generate one-time revenue through the sale of surplus property, which might take the form of equipment, furniture, or real property. The sale of surplus equipment, furniture, or supplies rarely generates any significant amount of revenue, whereas the sale of surplus real property can result in significant proceeds, depending upon the characteristics of the property.
The proceeds are usually required to be returned to the fund or specific use that originally purchased the property. Many cities sold most or all of their remaining surplus real property following the onset of the Great Recession, to generate revenue to offset the loss of revenue resulting from the Great Recession.
The City did not divest of all of its real property at that time, and therefore still owns a number of real properties that could be considered surplus and sold. Real property owned by the City that is not currently being used for a core City function includes the building in which the United States Postal Service is housed on Pear Street, the vacant lot across the street, and others. As noted above, the Strategic Plan requires that the City conduct a citywide asset condition assessment. This will include cataloging all of the city’s capital assets, including real property, and assessing their condition and value. Once the City has this information, it can be reviewed in comparison to the City’s anticipated future public facility needs, and surplus properties can be identified and sold. The City is concluding the process of selling five former Pinole Redevelopment Agency properties.
New Local Tax Measures
The City has instituted a number of local taxes, such as a UUT, TOT, business license tax, and two local sales taxes, to support City services. The City can consider other new local taxes, or increase existing taxes, to generate additional revenue for critical City services. 429 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives – Additional Revenue and Expenditure Reduction Options 35 Increased Parcel Tax and Real Property Transfer Tax (RPTT) In 2019 and 2020, the City Council considered the desirability of placing two different local tax measures on the ballot, a special parcel tax and a real property transfer tax (RPTT).
In 2019, the City Council directed City staff to take the steps necessary to place a tax measure to fund fire service on the March 2020 ballot. Subsequently, in August 2019, the City Council directed staff to specifically take steps necessary to place a special parcel tax to fund fire service on the November 2020 ballot rather than March 2020. The City hired a public opinion research firm to assess voter support for a potential special parcel tax for fire service. The firm presented its findings to the City Council in November 2019.
In 2019, the City Council also directed City staff to analyze the steps necessary to place a measure on the ballot that would increase the RPTT. A RPTT is a tax imposed on the deed, instrument, or writing by which interests in real property are transferred. Under the California Revenue and Taxation Code, general law cities, like Pinole, may impose a RPTT of no more than $0.55 per $1,000 of value on the property transferred (the County may also impose a RPTT equal to this rate). Pinole currently has a RPTT of the maximum allowed for general law cities of $0.55 per $1,000 of value. Charter cities may impose RPTTs at a rate higher than the maximum statutory rate of $0.55 per $1,000 of value if approved by voters. The median RPTT rate for charter cities in Contra Costa and Alameda Counties is $12 per $1,000 of value. Staff calculated that were the City to implement a RPTT of $12 per $1,000 of value and $8 per $1,000 of value, it might create new City revenue averaging approximately $2.2 million and $1.5 million annually, respectively.
In February 2020, the Council directed staff to retain a polling consultant to gather information on public opinion regarding a charter city ballot measure limited to an increase in the RPTT and directed staff to retain a communications consultant. Due to the onset of COVID-19, in April 2020, the Council directed staff to suspend all of its activities in pursuit of a November 2020 charter city and RPTT ballot measure. In July 2020, the Council also directed staff not to move forward in preparing a November 2020 ballot measure for a special parcel tax for fire service.
In early 2022, the City Council revisited placing a charter city/RPTT measure on the November 2022 ballot. It directed staff to engage a polling and community engagement consultant to gauge community interest. The City expects to receive the polling results in spring 2022.
Increased Utility Users Tax (UUT)
As noted above, the City currently levies an 8% UUT on the value of public utility services consumed within the City limits for electricity, gas, and telecommunications, which includes phone landline and cellular phone. The UUT was originally approved by Pinole voters in November 1998, and extended by voters in 2004, 2012, and 2018. UUTs can also be applied to water and sewer utility service. The City could consider pursuing either an increase in the amount of the levy or broaden the types of utility services to which it applies. 430 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives – Additional Revenue and Expenditure Reduction Options 36 General Obligation Bonds
General obligation (GO) bonds are bonds that must be approved by two-thirds of voters and are repaid through an additional assessment (“override”) on property taxes. They are issued by public entities to finance large projects that acquire or improve real property, and are usually repaid over a 20-to-30-year period. As an illustration, the City could issue and repay a GO bond of $35 million if two-thirds of voters approved an annual property assessment of $70 per $100,000 of assessed valuation (0.07%) for 20 years, which would generate approximately $2 million of revenue to repay the bond annually.
Other Potential Local Taxes
Two other taxes that some California cities have enacted are cannabis taxes and vacant parcel taxes. They are discussed in more detail below.
Cannabis Tax
The City does not currently allow cannabis businesses to operate in Pinole (the City cannot prohibit a cannabis delivery business based outside of Pinole from delivering in town). If the City permitted cannabis businesses to operate in Pinole, residents could vote to impose a tax on these cannabis businesses. It should be noted that the cannabis industry has started to claim that high taxes and the persistent illegal market make it hard for businesses to be viable. Berkeley, Oakland, San Francisco, and San Jose have all reduced or suspended cannabis taxes in recent months to help their cannabis businesses stay competitive. Cities with mature cannabis industries are seeing declining cannabis tax receipts as more cities legalize cannabis and the market saturates.
Vacant Parcel Tax
A vacant parcel tax is a special tax on vacant real property based on either a flat per-parcel rate or a variable rate depending on the size, use, or number of units on the parcel. It requires twothirds voter approval and can be imposed for a variety of purposes, including police and fire services, parks, libraries, and open space protection. Parcel taxes provide less than one percent of city revenues statewide. There are both vacant property taxes and vacant property registration fees. A vacant property registration fee must not exceed the cost of the City managing a vacant property monitoring program.
Assessment Districts
Assessment Districts
Assessment districts are a mechanism through which property owners agree to pay an additional assessment on their property to fund specific services or improvements within a specific geographic area. The assessment’s purpose must be defined prior to the district’s creation and the amount that each property owner pays must be proportional to the benefit the property will receive. Assessment districts can be established by a simple majority vote of the property 431 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives – Additional Revenue and Expenditure Reduction Options 37 owners. State law allows the creation of numerous specific types of assessment districts with varying authority to conduct different types of improvements and activities. The City currently has a landscape and lighting assessment district (LLAD), which generates funding for the maintenance of public spaces along portions of Pinole Valley Road. The Pinole Valley Road Landscape and Lighting Assessment District (LLAD) assesses property owners in the district approximately $500 annually per “assessment unit” (acre of developable land), which results in approximately $50,000 to invest in maintenance of traffic signals, streetlights, median landscaping, irrigation, graffiti removal, and electricity to the traffic signals and streetlights. The City could consider promoting the formation of assessment districts to fund specific improvements in different areas of the City.
Business Improvement District
A business improvement district (BID) is a special type of assessment district focused on commercial districts. BIDs can undertake infrastructure projects such as parking facilities and streetscape improvements, cleaning and maintenance of the district, and marketing and promotion of the district and its properties/businesses. The City could consider promoting the formation of a BID for downtown or other commercial areas. This is an issue that the forthcoming Economic Development Strategy will address.
Enhanced Infrastructure Financing District
Property tax increment was the primary revenue source that redevelopment agencies used to fund their projects. Cities lost access to this tool in its traditional form when redevelopment agencies were dissolved in California in 2012. In the aftermath of dissolution, the State did create some new tools intended to mimic some of those previously available under redevelopment. One such tool is an enhanced infrastructure financing district (EIFD), which uses tax increment in a more restricted way. Whereas previously, a redevelopment agency had a right to the property tax increment generated in a redevelopment project area, under an EIFD a taxing entity must volunteer to forego receipt of the tax increment it would otherwise receive so that the increment can be used for the redevelopment project. Use of the EIFD tool requires significant collaboration between separate governmental entities, and will only be advantageous for both parties under specific circumstances. As a result, EIFDs are not yet widely used, but are nonetheless a tool that the City should keep in mind for future capital projects.
New Federal Funding
American Rescue Plan Act (ARPA)
The American Rescue Plan Act (ARPA) is federal legislation passed in 2021 to provide COVID-19 relief. It builds upon the relief provided by two other significant pieces of federal legislation, the Coronavirus Aid, Relief, and Economic Security (CARES) Act and the Families First Coronavirus Response Act (FFCRA). ARPA includes $1.9 trillion in funding, program changes, and tax policies aimed at mitigating the effects of the pandemic. ARPA is the first piece of federal COVID-19 relief 432 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives – Additional Revenue and Expenditure Reduction Options 38 legislation that includes direct financial assistance to cities. The City will receive approximately $4.6 million from ARPA of which it received the first installment in July 2021. City staff recommends that the City Council consider using the allocation to backfill the loss of revenue in the General Fund.
Grants
Grant funding allows the City to leverage public funds for extending and enhancing the services it offers to the community, introducing new initiatives and programs, and advancing capital projects. Grant opportunities are typically made available by federal, state, and county governments, and private organizations for a broad array of municipal services, including public safety, infrastructure and roads, transportation, environmental initiatives, housing services, community development, recreation programs, among many others. As a strategy in the Strategic Plan 2020-2025, the City will establish a program to evaluate and pursue grant opportunities, and to evaluate the City’s capacity to meet grant requirements.
Additional Cash from Debt
Under certain circumstances, it might be advantageous for a city to incur debt (borrow money) in order to finance a high-priority project. When a city incurs debt, it must have a means of repaying the debt, which can be a dedicated revenue source or a general purpose source.
Best practices in long-term financial planning require analyzing the City’s debt position and the affordability of additional borrowing. One financial strength of the City’s is having relatively little general debt. The City has capacity, per the legal debt limit, to issue debt for City expenses. Per the City’s FY 2020/21 Annual Comprehensive Financial Report, the City’s legal bonded debt limit, which is equivalent to 3.75% of assessed property value, was $103,173,971, whereas the City only had $2,734,450 of such debt, which is the City’s pension obligation bonds. Debt financing is an option that the City could consider for significant future expenditures, such as capital projects.
One form of debt, GO bonds, were discussed above. Another debt financing option that the City could consider, lease revenue bonds, are discussed below.
Lease Revenue Bonds
Lease revenue bonds are issued to acquire, construct or expand public projects for which fees, charges, or admissions are charged. Because the debt service is paid from income generated by the facility or related service, such debt is considered self-liquidating and generally does not constitute debt of the issuer, subject to constitutional debt limits. These bonds do not require voter approval.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Policy Alternatives – Additional Revenue and Expenditure Reduction Options 39
EXPENDITURE REDUCTIONS
In addition to generating more revenue, the City can create additional resources to invest in unfunded/deferred liabilities and expanded services/programs by reducing other expenditures.
As noted above, however, the City currently provides a leanly staffed and resourced solid but basic level of service in most service areas, with the majority of the City’s resources expended on core services. As such, the City has fewer opportunities than perhaps some other cities to scale back some services in order to expand others. That said, there are two options that the City should consider or pursue to reduce expenditures, reducing retiree medical benefit costs and improving processes to achieve cost-saving efficiencies.
Retiree Medical Benefit
One of the City’s largest unfunded liabilities is the medical benefit that the City provides to retired City employees. The City pays for this benefit on a pay-as-you-go basis, which means that the City simply pays for retirees’ medical premiums when they are due, and does not set aside funding in advance on behalf of current employees commensurate with the normal cost of this benefit. This has created the City’s current unfunded OPEB liability. The City instituted some changes to its retiree medical benefit offering in 2010 when it adopted a standard CalPERS benefit vesting schedule. Under the current program, the City must pay 100% of the medical premium for a retired employee and their dependents if the employee has just five years of City service and 20 years of total CalPERS service. This is a more generous retiree medical benefit than is provided by many other cities. The City could consider exploring other CalPERS program options. There has also been more discussion over the past decade about the possibility of the federal government assuming greater responsibility for retiree medical care or enacting other federal healthcare reforms, which might reduce the City’s responsibility and cost for such.
Process Improvements/Efficiencies
All organizations, including cities, use procedures and tools to provide their goods and services.
New procedures and tools are constantly emerging, which can result in improved quality, efficiency, or both. As a result, workers become more productive over time. Labor productivity has grown only modestly in the United States over the past decade. For this reason, as noted in the economic changes section above, City staff did not assume any significant productivity increases in the five-year forecast. Nonetheless, the City will likely identify some opportunities to improve procedures or tools that will result in increased efficiency, and associated expanded service or reduced expenditures. The Strategic Plan includes a strategy to review citywide implementation of best practices and improve processes. This is an effort that City staff will be working on over the next few years, and which will likely result in at least a few improvements that will lead to greater quality, efficiency, or both. 434 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Optimal Service Levels and Revenues 40
OPTIMAL SERVICE LEVELS AND REVENUES
The City’s current service levels and program offerings have been established over time in response to factors such as community preferences and financial capacity. Preferences and financial capacity can vary considerably from community to community and can evolve over time, as do regulatory requirements and best practices. Public officials monitor these factors and adjust service levels and programs over time accordingly. The City’s current service and staffing levels are appropriate to the community’s priorities and the City’s financial capacity. 435 of 689
Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Recommendations 41
RECOMMENDATIONS
The City should maintain its current service and staffing levels, as they are commensurate with the City’s current financial capacity and are responsive to community needs and priorities. The City should start to address its unfunded liabilities, particularly capital asset renewal and replacement and possibly Other Post-Employment Benefits (OPEB). The City should pursue opportunities to generate new revenue and evaluate debt financing (for capital projects) as possible funding options.
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Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27 Summary and Next Steps 42
SUMMARY AND NEXT STEPS
The City is in a relatively strong financial position which is expected to continue through the life of the forecast. According to the status quo forecast, the City will be able to continue to fund its current service levels and has the capacity to address some of the operating and capital improvement needs beyond the baseline. The City will update the LTFP in spring 2023. 437 of 689
RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE
ADOPTING A RESOLUTION TO APPROVE THE CITY OF PINOLE’S LONG-TERM FINANCIAL PLAN FOR FISCAL YEAR (FY) 2022/23 - FY 2026/27 WHEREAS, the City of Pinole’s Long-Term Financial Plan (LTFP) for FY 2022/23 - FY 2026/27 was created to help implement the City’s Strategic Plan 2020-2025; and
WHEREAS, one of the strategies under of the goal of a financially stable Pinole is to “develop a long-term financial plan and use it to guide budget and financial decisions”; and
WHEREAS, the LTFP was developed in conformance with public finance best practices; and
WHEREAS, the LTFP considers how economic and demographic trends might impact future requests for City services and City revenues; and WHEREAS, the LTFP incorporates five-year forecasts of the General Fund, including Measure S 2006 and Measure S 2014 funds, and Non-General Funds revenues and expenditures; and
WHEREAS, the LTFP development process involved engagement with the community, Finance Subcommittee, and City Council during public meetings on April 26, 2022 and May 17, 2022; and
WHEREAS, the City Council reviewed the Preliminary Proposed LongTerm Financial Plan for FY 2022/23 – FY 2026/27 at its meeting on April 26, 2022 and proposed some revisions;
WHEREAS, City staff incorporated the City Council’s prepared the Revised Proposed Long-Term Financial Plan for FY 2022/23 – FY 2026/27 and presented it the City Council at its meeting on May 17, 2022, June 7, 2022, and June 21, 2022; WHEREAS, City staff has prepared the Final Proposed Long-Term Financial Plan for FY 2022/23 – FY 2026/27; and
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Pinole does hereby adopt the attached City of Pinole Long-Term Financial Plan for Fiscal Year (FY) 2022/23 – FY 2026/27.
PASSED AND ADOPTED this 21st day of June 2022, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTACHMENT B
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I hereby certify that the foregoing resolution was introduced, passed and adopted on this 21st day of June, 2022.
______________________________________
Heather Bell, CMC
City Clerk
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CITY COUNCIL
REPORT
DATE: JUNE 21, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: ADOPT A RESOLUTION ESTABLISHING THE FISCAL YEAR (FY) 2022/23 APPROPRIATIONS LIMIT
RECOMMENDATION
Adopt a resolution establishing the Fiscal Year (FY) 2022/23 Appropriations Limit.
BACKGROUND
On November 6, 1979, California voters passed Proposition 4 (the "Gann Limit” Spending Initiative) which added Article XIIIB to the California Constitution. The purpose of this law is to limit expenditure appropriations from tax sources that state and local government are permitted to make in any given year.
Pursuant to Article XIIIB of the California Constitution, the City is required to establish an annual Appropriations Limit. The appropriations subject to limitation are to be based on the 1978-79 appropriations adjusted for changes in the cost of living and population.
California Government Code Section 7910 requires each local government to establish its appropriations limit by resolution for each fiscal year. Adoption of the attached resolution will approve the City of Pinole FY 2022/23 Appropriations Limit at $157,628,644.
REVIEW AND ANALYSIS
The factors used to compute the updated appropriations limit each year are: (1) either the percentage change in California per capita personal income or the percentage change in the local assessment roll from the preceding year due to the addition of local nonresidential construction in the City, and (2) either the City’s own population growth or the population growth of the entire County. 9F
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City Council Report
June 21, 2022 2
Each year, the State of California Department of Finance provides the California per capita personal income change, a report on population changes of all cities and counties as well as the statewide change in per capita income (attached).
In 1991, the California State Board of Equalization asked all County Assessors to compute the annual change in nonresidential new construction. For Contra Costa County, the Auditor-Controller's Office provides cities with these figures (attached).
For FY 2022/23, the respective State and County offices have provided the City with the following optional factors to be used in the Appropriations Limit computation:
• California Per Capita Personal Income 7.55% increase
• Nonresidential New Construction 0.12% increase
• Population Change City of Pinole 1.01% decrease
• Population Change Contra Costa County 0.41% decrease
Staff recommends that the City use the California per capita personal income increase and the County population change to compute the City’s FY 2022/23 Appropriations Limit. Using those factors, the FY 2022/23 calculation is:
Per capita personal income converted to ratio: 7.55 + 100 = 1.0755 100
Population change converted to a ratio: -0.41 + 100 = 0.9959 100
Calculation of factor: 1.0755 X 1.0041 = 1.0711
FY 2021/22 limit: $147,165,198
FY 2022/23 factor: x 1.0711
FY 2022/23 Appropriations Limit: $158,628,644
Appropriations Subject to the Limit: $27,870,440
Total Appropriations Under the Limit: $129,758,204
The Appropriations Limit applies only to certain tax revenues, including property tax, sales tax, franchise tax, utility users’ tax, business license tax, transient occupancy tax, gas tax, vehicle in-lieu fee, and assessments. It does not apply to revenues such as fees that recover operating costs.
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City Council Report
June 21, 2022 3
For FY 2022/23, the City’s annual Appropriations Limit is calculated at $158,628,644 as shown above. By law, tax allocations are not allowed to exceed this authorized spending limit. The City of Pinole and the Successor Agency to the Pinole Redevelopment Agency tax revenues subject to the Appropriations Limit will be approximately $27,870,440, which is significantly lower than the limit, at 18% of $158,628,644.
FISCAL IMPACT
There is no fiscal impact created by the City Council’s adoption of this resolution to authorize the City’s Appropriations Limit for FY 2022/23.
ATTACHMENTS
A – Resolution Adopting FY 2022/23 Appropriations Limit B – State of California Department of Finance Price Factor and Population Information
C – HdL Coren & Cone Nonresidential New Construction, Pinole 442 of 689
RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, APPROVING THE CITY OF PINOLE’S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022/23
WHEREAS, Article XIIIB of the Constitution of the State of California requires an Appropriations Limit for governmental agencies to be established annually; and WHEREAS, the appropriation subject to limitation for each fiscal year shall be based on the 1978-79 appropriation adjusted for changes in the per capita cost of living and population; and
WHEREAS, the implementation of Article XIIIB requires the taxing agency to determine the Appropriations Limit according to the State of California; and WHEREAS, the City of Pinole calculated its Fiscal Year 2022/23 Appropriations Limit based on the percent of change in the population of the Contra Costa County, January 1, 2021 to January 1, 2022, and the change in the State of California’s per capita personal income.
NOW THEREFORE, BE IT RESOLVED that the Pinole City Council does hereby resolve:
1. That the growth factor has been calculated as follows:
1.0755 x 0.9959 = 1.0711
2. That said growth factor, 1.0711, shall be used to adjust the FY 2022/23 Appropriations Limit.
3. That the Appropriations Limit for 2022/23 fiscal year is hereby established as $158,628,644.
FURTHER, BE IT RESOLVED that the City of Pinole tax allocations for FY 2022/23 will be approximately $27,870,440, which is below the authorized spending limit of $158,628,644.
PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 21st day of June 2022 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTACHMENT A
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I hereby certify that the foregoing resolution was introduced, passed and adopted on this 21st day of June, 2022.
____________________________
Heather Bell, CMC
City Clerk
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: http://leginfo.legislature.ca.gov/faces/codes.xhtml.
May 2022
Dear Fiscal Officer:
Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2022, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2022-23. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2022-23 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.
Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit.
Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website
Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.
Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2022.
Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.
If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
KEELY MARTIN BOSLER
Director
By:
ERIKA LI
Chief Deputy Director
Attachment
ATTACHMENT B
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May 2022
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2022-23 appropriation limit is:
Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2022-23 7.55
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2022-23 appropriation limit.
2022-23:
Per Capita Cost of Living Change = 7.55 percent
Population Change = -0.30 percent
Per Capita Cost of Living converted to a ratio: 7.55 + 100 = 1.0755 100
Population converted to a ratio: -0.30 + 100 = 0.997
100
Calculation of factor for FY 2022-23: 1.0755 x 0.997 = 1.0723 446 of 689
Fiscal Year 2022-23
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2021 to January 1, 2022 and Total Population, January 1, 2022 Total
County Percent Change --- Population Minus Exclusions --- Population City 2021-2022 1-1-21 1-1-22 1-1-2022
Contra Costa
Antioch -0.06 115,142 115,074 115,074
Brentwood 0.18 64,224 64,342 64,342
Clayton -0.92 10,964 10,863 10,863
Concord -0.90 124,755 123,634 123,634
Danville -0.05 43,373 43,352 43,352
El Cerrito -0.08 25,671 25,650 25,650
Hercules -1.01 26,357 26,091 26,091
Lafayette -0.61 25,217 25,064 25,064
Martinez -0.77 37,195 36,908 36,908
Moraga -0.59 17,206 17,105 17,105
Oakley 2.08 43,627 44,533 44,533
Orinda -0.09 19,496 19,478 19,478
Pinole -1.01 18,819 18,628 18,628
Pittsburg -0.83 75,788 75,156 75,156
Pleasant Hill -0.90 34,335 34,026 34,026
Richmond -0.13 114,643 114,489 114,489
San Pablo -0.89 31,793 31,510 31,510
San Ramon -0.48 84,226 83,820 83,820
Walnut Creek -0.96 70,566 69,891 69,891
Unincorporated -0.55 177,843 176,857 176,941
County Total -0.41 1,161,240 1,156,471 1,156,555
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. 447 of 689
NONRESIDENTIAL NEW CONSTRUCTION
THE CITY OF PINOLE
2020/21 TO 2021/22 TAX YEARS - IN PARCEL NUMBER ORDER
Current Year
Improvements
Prior Year
Parcel Use Category Owner Improvements
Percent
Change
360-010-030-3 Commercial Bp West Coast Products 332,705 347,921 + 4.6% 401-112-029-4 Commercial Zhao Xian Cheng Tre 522,455 587,142 + 12.4% 426-391-008-7 Commercial Roic Pinole Vista Llc 2,520,893 2,577,009 + 2.2% 426-391-009-5 Commercial Rotc Pinole Vista Llc 425,000 440,000 + 3.5% 4 Parcels Listed 3,801,053 3,952,072 + 4.0%
This calculation reflects the 2021/22 increase in taxable values for this city due to non-residential new construction as a percentage of the total taxable value Increase (as of the 2021/22 lien year roll date). This percentage may be used as an alternative to the change in California per-capita personal income for calculating a taxing agency's annual adjustment of its Appropriation Limit pursuant to Article XIIIB of the State Constitution as Amended by Proposition 111 in June, 1990.
151,019
-39,379
111,640
93,108,854
0.12%
Total Change in Non-Residential Valuation Due to New Development Less Automatic 1.036% Assessors's Inflation Adjustment
Actual Change in Non-Residential Valuation
Change in Total Assessed Value
= Alternate 2022/23 Appropriations Limit Factor
Includes taxable primary parcels with known nonresidential use codes, no prior lien year transfers, and improvement value increases greater than 1.0% Change in Total Assessed Value is the assessed value change of the locally assessed secured and unsecured tax rolls .
This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL, Coren & Cone Data Source: Contra Costa County Assessor 2021/22 Secured Tax Rolls Prepared On 3/19/2022 By MV
ATTACHMENT C
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CITY COUNCIL 9G
REPORT
DATE: JUNE 21, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: HEATHER BELL, CITY CLERK
SUBJECT: CALL ELECTION FOR CITY COUNCIL SEATS, REQUEST
CONSOLIDATION OF THE PINOLE MUNICIPAL ELECTION ON
NOVEMBER 8, 2022 WITH CONTRA COSTA COUNTY, AND SET
SPECIFICATIONS OF THE ELECTION ORDER
RECOMMENDATION
Adopt a resolution to consolidate the Pinole General Municipal Election with Contra Costa County to be held on Tuesday, November 8, 2022, for three Council seats and set specifications of the election order contained in the resolution.
BACKGROUND
Since adoption of Ordinance No. 434 in 1982, the City of Pinole has consolidated with Contra Costa County for election services. The Council must adopt a resolution requesting the Contra Costa Board of Supervisors to consolidate the Pinole General Municipal Election with the election to be held on November 8, 2022.
This resolution authorizes the Contra Costa County Registrar of Voters to provide election services, which include ballot preparation, providing precinct personnel, and canvassing the votes. The resolution contains the Specification Order and establishes the obligations of both offices for their respective duties and charges. The County certifies the election results which are accepted by the City, following the election.
DISCUSSION
The City Council must deliver a resolution requesting and consenting to consolidation with the Contra Costa County Board of Supervisors no later than July 6, 2022.
The nomination period for obtaining and/or filing election papers from the City Clerk’s Office runs from Monday, July 18 through Friday, August 12, 2022. The nomination period is extended (for non-incumbents only) to August 17th if an incumbent fails to file nomination papers. Pinole City Hall is closed on Fridays, however the City Clerk will be available to receive nomination papers until 4:30 pm on Friday, August 12th. Potential candidates will be advised that they must make appointments with the City Clerk to pull and file nomination papers.
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The County Clerk must deliver official election results to the City no later than 30 days following the election. Newly elected or re-elected Council members may be installed after receipt and acceptance of the certification of election.
CANDIDATE’S STATEMENT
California Elections Code Section 13307 provides for a candidate statement, which is voluntary, for candidates seeking local elective office. This candidate statement may include the name, age and occupation of the candidates and a brief description, of no more than 250 words, of the candidate’s education and qualifications expressed by the candidate. The section also provides that:
1. The “local governing body of the local agency” (City) may authorize an increase from 250 words to 400 words.
2. The City requires that each candidate filing a candidate statement pay the cost in advance as a condition of having his or her statement published in the voter pamphlet.
The attached resolution follows the long-standing policy for a 250-word Statement of Qualifications. According to the Contra Costa County Elections Department, for this election the cost for a Statement of Qualifications is approximately $410.40. The County has not yet finalized the cost. Final costs for candidate statements will be reflected in the nomination paperwork and candidate guide that is provided by the City Clerk. This fee is based on one 250-word statement, per candidate, in English, Spanish and Chinese, as required by Code. The City of Pinole will collect the cost from each candidate submitting a statement.
TIE VOTE
The resolution references Pinole Ordinance 2004-08, which requires a special election in the event of a tie.
LOCAL VOLUNTARY CANDIDATE EXPENDITURE LIMITS
In 2008, the Council approved, by minute order, a voluntary campaign expenditure limit of $12,000 per election or election cycle. This is strictly voluntary and a candidate can either elect to sign to comply with the limit, or sign that they received the form and elect not to maintain the expenditure limit. The form will be made part of the Candidate Packet.
FISCAL IMPACT
The County’s estimate for election services is approximately $1.75 per registered voter.
Pinole’s registered voter population, per the November 3, 2020 District Registration Report, is 12,403. Based on that count, the estimated cost would be $21,705.25 plus other publication and printing costs borne directly by the City of Pinole. The final count will be based on the last certification by the Secretary of State approximately 60 days prior to the election.
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Staff has budgeted $22,500 in the preliminary FY 2022/23 budget for election expenses.
ATTACHMENTS
A. Resolution
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RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF
CONTRA COSTA, STATE OF CALIFORNIA, REQUESTING AND CONSENTING TO
CONSOLIDATION WITH CONTRA COSTA COUNTY FOR THE PINOLE MUNICIPAL ELECTION ON NOVEMBER 8, 2022 AND SETTING SPECIFICATIONS OF THE
ELECTIONS ORDER
WHEREAS, Section 1.05.010 of the Pinole Municipal Code provides for a general municipal election to be conducted on the day of the statewide general election, the first Tuesday after the first Monday in November of each even-numbered year; and WHEREAS, Elections Code Section 10400 provides that the City Council may request the County Board of Supervisors to consolidate said general municipal election with the statewide general election; and
WHEREAS, Elections Code Section 10242 provides that the governing board shall determine the hours of opening and closing the polls; and WHEREAS, the City Council has ordered a Municipal Election to be held on Tuesday, November 8, 2022 to fill certain municipal offices; and WHEREAS, other elections may be held in whole or in part of the territory of the city and it is to the advantage of the City to consolidate pursuant to Elections Code Section 10002; and
WHEREAS, Elections Code Section 10002 requires the City to reimburse the County in full for the services performed upon presentation of a bill to the City by the County Elections Official; and
WHEREAS, Elections Code Section 13307 requires that before the nominating period opens the governing body must determine whether a charge shall be levied against each candidate submitting a candidate’s statement to be sent to the voters; may estimate cost; and determine whether the estimate cost be paid in advance; and WHEREAS, Elections Code Section 12101 requires the publication of a notice of the election once in a newspaper of general circulation in the city; WHEREAS, a tie-vote shall be determined by conducting a special runoff election pursuant to Section 15651(b) of the State of California Elections Code, and Pinole Municipal Code Section 1.05.020.
NOW, THEREFORE, BE IT RESOLVED
1. The Pinole City Council hereby calls for a General Municipal Election to be held on Tuesday, November 8, 2022.
ATTACHMENT A
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Pinole City Council
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2. Pursuant to the provisions of Sections 10400, 10402 and 10403 of the Elections Code of the State of California, it is in the best public interest to consolidate the Pinole General Municipal Election with the Statewide Election to be held on November 8, 2022; and
3. That the Contra Costa County Elections Department is authorized to specify the location for the tally of ballots, and canvass and certify the results to the City Clerk of the City of Pinole.
NOW, THEREFORE, BE IT FURTHER RESOLVED AND ORDERED by the Pinole City Council that an election be held in accordance with the following:
SPECIFICATIONS OF THE ELECTION ORDER
1. The Election shall be held on Tuesday, the 8th day of November 2022. The purpose of the election is to choose candidates for the following seats:
Three (3) Council Members
Term: Four (4) years
December 2022 – November 2026*
*Specific dates are dependent on the date of the certification of the election results in 2022
2. This Pinole City Council hereby requests and consents to the consolidation of this election with other elections, which may be held in whole or in part of the territory of the city, as provided in Elections Code 10002.
3. The City will reimburse the County for the actual cost incurred in conducting the election upon receipt of a bill stating the amount due as determined by the County Elections Official.
4. The Pinole City Council has determined that the Candidate will pay for the Candidate’s Statement. The Candidate’s Statement will be limited to two hundred fifty (250) words. As a condition of having a Candidate’s Statement published in the voter information guide, the candidate shall pay the cost which is estimated at of $410.40, at the time of filing.
5. The City of Pinole is responsible to publish the Notice of Election in the East Bay Times, which is a newspaper of general circulation that is published daily in the city.
6. The City Council has determined that the action to be taken in the event of a tie vote is as follows, pursuant to Ordinance 2004-08 approved on August 3, 2004, and codified as Section 1.05.020 of the Pinole Municipal Code:
“1.05.020 Tie Vote.
a. Whenever an election for the position of Council Member results in a “tie vote,” defined herein as an occurrence where two or more candidates receive an equal number of votes and the highest number of votes and the number of “tied” candidates exceeds the number of positions available to be filled, the City Council shall conduct a special runoff election pursuant to Section 15651(b) of 453 of 689
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the Elections Code of the State of California.
b. Pursuant to Section 15651(b), the City Council shall call for the runoff election to be held on a Tuesday not less than forty (40), nor more than one hundred twenty- five (125) days after the administrative or judicial certification of the election that resulted in a tie vote. The City Council shall direct the City Clerk to conduct all necessary steps and expend the funds necessary to conduct the runoff election.
c. If a regular election is to be held within that time period, the special runoff election shall be held on the same day as, and consolidated with, the regular election.”
7. The City directs that a certified copy of this Resolution be forwarded to the Registrar of Voters, and the Board of Supervisors of Contra Costa County.
PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 21st day of June, 2022 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 21st day of June, 2022.
____________________________
Heather Bell, CMC
City Clerk
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CITY COUNCIL
REPORT
9H
DATE: JUNE 21, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: RESOLUTION APPROVING AN AMENDMENT TO THE AGREEMENT
WITH RSG TO EXTEND THE CONTRACT TERM AND INCREASE THE
BUDGET BY $10,000 FOR AFFORDABLE HOUSING MONITORING,
COMPLIANCE AND REPORTING, AND APPROPRIATING FUNDING
FROM THE HOUSING SUCCESSOR FUND FOR THIS PURPOSE
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution that:
1. Authorizes the City Manager to amend the agreement with Rosenow Spevacek Group Inc. (RSG), to extend the contract term through November 20, 2022 and increase the budget for affordable housing monitoring, compliance, and reporting in an amount not to exceed $10,000; and
2. Appropriates $10,000 from the Housing Successor Fund for this purpose.
BACKGROUND
The City of Pinole is the Housing Successor Agency to the former Pinole Redevelopment Agency (the “Agency”). When the former Agency dissolved in February 2012, the City inherited its housing assets and functions. California Health and Safety Code ("HSC") Section 34176.1(f) requires the City to prepare an annual report summarizing activities in the prior fiscal year related to the former Agency's housing assets.
On May 16, 2017, the City approved a three-year agreement with RSG to monitor and assure compliance of the City’s affordable housing restrictions for various properties as well as to complete the Annual Housing Fund report as required under SB 341. When the three-year agreement expired on April 30, 2020 the COVID pandemic was in early stages in the United States and several of the affordable housing property managers requested an extension in providing tenants data. As such, RSG had not concluded that year’s compliance reports. To maintain continuity and consistency for each reporting period, Staff recommended a two-year extension to the agreement with RSG to complete the 2019 and subsequent compliance reporting.
On May 19, 2020 the City Council approved an amendment to the existing agreement with 455 of 689
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RSG for affordable housing monitoring and housing successor agency annual reports through June 30, 2022. The agreement contains the following services.
Affordability Compliance Monitoring
This service includes collection and review of controlling documents, agreements, and funding source guidelines (i.e., HOME, CDBG, NSP, Redevelopment Affordable Housing Set-Aside, or Low-Income Housing Tax Credits) to ensure that affordable housing properties are being managed and maintained according to the standards set forth by the City and controlling documents. The services provided by RSG under the agreement evaluates the following:
• 7 rental properties with 1 restricted unit at each property; • 3 multifamily apartments having 2-4 restricted units at each property; • 2 multifamily apartments having 16-19 restricted units at each property; and • 4 multifamily apartments having 65+ restricted units at each property.
SB 341 Reporting
Pursuant to redevelopment agency dissolution, SB 341 created a new requirement that successor housing entities provide an annual report that details compliance with the expenditure limitations specified in SB 341 during each five-year compliance period ("SB 341 Report''). As the successor housing entity to the former Pinole Redevelopment Agency, the City is required to annually provide the SB 341 Report. The SB 341 Report details compliance with expenditure limitations, provides an inventory of homeownership units, describes property disposition efforts, and provides information regarding the Housing Fund encumbrances reported on the City's Housing Assets Transfer form.
DISCUSSION AND ANALYSIS
The existing agreement with RSG for the services described in the background section is set to terminate on June 30, 2022. The City’s Procurement Policy, adopted by the City Council, requires a formal competitive selection process for consultant/professional services valued at greater than $45,000. This requires the City to:
• Prepare a request for proposals (RFP) document identifying the project requirements, vendor qualifications, and evaluation factors; • Send the RFP to an adequate number of qualified sources as determined by the relevant department head or the City Manager;
• Publish notice of the RFP in a local newspaper and/or post the RFP on the City’s website at least ten days prior to the deadline for receipt of proposals; and • Establish and implement procedures for evaluation of proposals Due to the amount of time that a competitive solicitation process can take, staff recommends that the City Council authorize a short-term amendment to the existing agreement. The amendment would both extend the term of the agreement to be 456 of 689
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coterminous with the agreement RSG maintains with the City for real estate broker services (which is November 20, 2022) and increase the budget by $10,000 to ensure that routine affordable housing compliance and monitoring occurs while the formal competitive process is underway.
FISCAL IMPACT
The cost for a short-term extension to the agreement is $10,000 for the period of July 1, 2022 through November 20, 2022 and would be appropriated from the Successor Housing Agency Fund. The Successor Housing Agency Fund had a balance in excess of $7 million as of June 14, 2022.
ATTACHMENTS
A. Draft Resolution
Exhibit A: Draft 2nd Amendment to RSG Agreement (June 2022) B. Executed 1st Amendment to RSG Agreement (May 2020)
C. Executed Original Agreement with RSG (May 2017)
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RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT
WITH ROSENOW SPEVACEK GROUP INC (RSG) TO EXTEND THE CONTRACT TERM THROUGH NOVEMBER 20, 2022 AND INCREASE THE BUDGET BY $10,000, FOR A TOTAL CONTRACT AMOUNT OF $122,550 FOR AFFORDABLE HOUSING
MONITORING AND COMPLIANCE SERVICES AND APPROVE A BUDGET
APPROPRIATION FROM THE HOUSING SUCCCESOR FUND
WHEREAS, with the dissolution of the Redevelopment Agency, the City of Pinole inherited its housing assets and functions as the Housing Successor Agency to the former Pinole Redevelopment Agency; and
WHEREAS, California Health and Safety Code ("HSC") Section 34176.1(f) requires the City to prepare an annual report summarizing activities in the prior fiscal year related to the former Agency's housing assets; and
WHEREAS, on May 16, 2017, the Successor to the Housing Agency of the Pinole Redevelopment Agency approved a three-year contract with RSG, Inc. for affordable housing compliance monitoring and reporting; and
WHEREAS, on May 19, 2020, the Successor to the Housing Agency of the Pinole Redevelopment Agency approved a two-year contract with RSG to maintain continuity and consistency for monitoring and compliance through June 30, 2022; and WHEREAS, the City’s Procurement Policy, adopted by the City Council, requires a formal competitive proposal process for consultant/professional services valued at greater than $45,000; and
WHEREAS, due to the amount of time that a competitive solicitation process can take, a short-term amendment to the existing agreement is needed to ensure that routine affordable housing compliance and monitoring occurs while the formal competitive process is underway; and
WHEREAS, RSG, Inc is agreeable to a short-term extension of the existing agreement, to be coterminous with the agreement RSG maintains with the City for real estate broker services (November 20, 2022) and an additional budget of $10,000; and WHEREAS, a budget appropriation of $10,000 from the Successor Housing Agency Fund Balance is necessary for the period of July 1, 2022 through November 20, 2022.
NOW THEREFORE, BE IT RESOLVED, that the above recitals are true and correct and made part of this resolution.
BE IT FURTHER RESOLVED that the Pinole City Council serving as the Successor
ATTACHMENT A
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Housing Agency for the former Redevelopment Agency of Pinole does hereby authorize the City Manager to execute an amendment, incorporated herein as Exhibit A, with RSG for affordable housing compliance monitoring and reporting through November 20, 2022 and authorizes the appropriation of $10,000 from the Successor Housing Agency Fund Balance for these services.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 21th day of June, 2022 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 21th day of June, 2022.
____________________________________
Heather Bell, CMC
City Clerk
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AMENDMENT TO THE
CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF PINOLE AND
RSG, Inc.
This Amendment to the Consulting Services Agreement dated May 17, 2017 (the “Agreement”), between the City of Pinole, a general law city and municipal corporation, (“City”) and RSG, Inc. (“Consultant”) (together sometimes referred to as “Parties”) is approved as of the date executed below.
Effect of Amendment. The terms and conditions of this Amendment are intended by the Parties to modify the Agreement. To the extent there is any inconsistency between the terms of this Amendment and the terms of the Agreement and/or its Appendix, the terms of this Amendment shall control.
3. Compensation
1. Fees and Invoices. CONSULTANT fees shall not exceed $122,550.
CONSULTANT shall submit invoices to CITY not more often than once per month during the term of this Agreement. Invoices shall contain: (i) the beginning and ending dates of the billing period; (ii) a description of the work performed during the billing period; and (iii) the total amount payable.
5. Term of Agreement
The term of this agreement shall be from May 17, 2017 through November 20, 2022.
With the exception of the foregoing, all other terms and conditions in the Services Agreement, dated May 17, 2017, remain in force and effect.
The Parties have executed this Amendment to the Agreement as of the date signed by the City
City of Pinole Contractor
____________________________ _______________________
Andrew Murray
City Manager
Dated: _____________________ Dated: __________________
Approved as to Form Attest:
______________________________ ____________________________ Eric S. Casher Heather Bell, CMC
City Attorney City Clerk
EXHIBIT A
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AMENDMENT TO THE
CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF PINOLE AND
RSG, Inc.
This Amendment to the Consulting Services Agreement dated May 17, 2017 (the ³$JUHHPHQW´
, between the City of Pinole, a general law city and municipal corporation, (³&LW\´
DQG RSG, Inc.
³&RQVXOWDQW´
WRJHWKHU VRPHWLPHV UHIHUUHG WR DV ³3DUWLHV´
LV
approved as of the date executed below.
Effect of Amendment. The terms and conditions of this Amendment are intended by the Parties to modify the Agreement. To the extent there is any inconsistency between the terms of this Amendment and the terms of the Agreement and/or its Appendix, the terms of this Amendment shall control.
3. Compensation
1. Fees and Invoices. CONSULTANT fees shall not exceed $112,550.
CONSULTANT shall submit invoices to CITY not more often than once per month during the term of this Agreement. Invoices shall contain: (i) the beginning and ending dates of the billing period; (ii) a description of the work performed during the billing period; and (iii) the total amount payable.
5. Term of Agreement
The term of this agreement shall be from May 17, 2017 through June 30, 2022.
With the exception of the foregoing, all other terms and conditions in the Services Agreement, dated May 17, 2017, remain in force and effect.
The Parties have executed this Amendment to the Agreement as of the date signed by the City
City of Pinole Contractor
____________________________ _______________________
Andrew Murray Tara Matthews
City Manager RSG, Inc
Dated: _____________________ Dated: __________________
APPROVED AS TO FORM ATTEST:
______________________________ ____________________________ Eric S. Casher Heather Iopu
City Attorney City Clerk
Dated: _____________________ Dated: _____________________
ATTACHMENT B
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ATTACHMENT C
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CITY COUNCIL
REPORT
9I
DATE: JUNE 21, 2022
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: ERIC CASHER, CITY ATTORNEY
SUBJECT: RESOLUTION AUTHORIZING ADOPTION OF THE FIRST
AMENDMENT TO THE TRI-CITY DISPATCH AGREEMENT
RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the first amendment to the Tri-City Dispatch Agreement, extending the term of the agreement
BACKGROUND AND DISCUSSION
Tri-City Dispatch, commonly referred to as West Bay Communications Center, is a regional partnership with the Cities of San Pablo, Pinole, and Hercules that provides dispatch services that include, but are not limited, to: radio communications, intake of calls for service (emergency and non-emergency), CAD/RMS data input, inquiries into various law enforcement databases, and twenty-four-hour recordings of communication transmissions (radio and telephone).
On May 17, 2017, the Cities of San Pablo, Pinole and Hercules entered into a fiveyear Tri-City Dispatch Services and Computer Aided Dispatch/ Records Management Systems (“CAD/RMS”) Agreement with an expiration date of June 30, 2022 (Resolution 2017-22). Parties involved in the Tri-City Dispatch Services Agreement wish to extend the current five-year agreement for a period of one year, effective June 30, 2022, to allow for all parties to collaborate upon a new five-year services agreement beginning Fiscal Year 23-24.
The First Amendment to the Tri-City Dispatch Services and CAD/RMS Agreement only modifies the Term and Notices sections of the Agreement. All other terms and conditions of the Agreement shall remain in full force and effect.
Section 2(C) of the Agreement, “Termination Date,” is amended to include the following provision: “By mutual agreement, the term of the Agreement shall be extended by one (1) year, to end on June 30, 2023 (“Termination Date”).” Section 23 of the Agreement, “Notices,” is amended to indicate the new address for the City of San Pablo as: City of San Pablo, Attn: City Manager, San Pablo City Hall, 1000 Gateway Avenue, San Pablo, CA 94806.
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FISCAL IMPACT
There is no direct fiscal impact from adoption of the resolution.
ATTACHMENTS
A. Resolution Authorizing adoption of the First Amendment to the Tri-City Dispatch Agreement.
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1 RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE AUTHORIZING
ADOPTION OF THE FIRST AMENDMENT TO THE TRI-CITY DISPATCH SERVICES
AND CAD/RMS AGREEMENT EXTENDING THE TERM FOR A PERIOD OF ONE YEAR EFFECTIVE JUNE 30, 2022, THROUGH JUNE 30, 2023
WHEREAS, Tri-City Dispatch, commonly referred to as West Bay Communications Center, is a regional partnership with the Cities of San Pablo, Pinole, and Hercules that provides dispatch services that include, but are not limited, to: radio communications, intake of calls for service (emergency and non-emergency), CAD/RMS data input, inquiries into various law enforcement databases, and twenty-four-hour recordings of communication transmissions (radio and telephone); and WHEREAS, On May 17, 2017, the Cities of San Pablo, Pinole and Hercules entered into a five-year Tri-City Dispatch Services and Computer Aided Dispatch/ Records Management Systems (“CAD/RMS”) Agreement with an expiration date of June 30, 2022 (City Council Resolution 2017-22). Parties involved in the Tri-City Dispatch Services Agreement wish to extend the current five-year agreement for a period of one year, effective June 30, 2022, to allow for all parties to collaborate upon a new five-year services agreement beginning FY 23-24; and WHEREAS, the First Amendment to the Tri-City Dispatch Services and CAD/RMS Agreement only modifies the Term and Notices sections of the Agreement.
All other terms and conditions of the Agreement shall remain in full force and effect.
Section 2(C) of the Agreement, “Termination Date,” is amended to include the following provision: “By mutual agreement, the term of the Agreement shall be extended by one (1) year, to end on June 30, 2023 (“Termination Date”).” Section 23 of the Agreement, “Notices,” is amended to indicate the new address for the City of San Pablo as: City of San Pablo, Attn: City Manager, San Pablo City Hall, 1000 Gateway Avenue, San Pablo, CA 94806; and
WHEREAS, there is no fiscal impact from adopting the First Amendment; and NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Pinole hereby declares as follows:
1. The above recitals are true and correct, and incorporated into this Resolution.
2. The City Manager is authorized to ratify the First Amendment to the Tri-City Dispatch Services and CAD/RMS Agreement extending the term for a period of one year effective July 1, 2022, through June 30, 2023.
ATTACHMENT A
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2 3. The City Manager is authorized to negotiate a new five-year Tri-City Dispatch Services and CAD/RMS Agreement with the City of San Pablo and the City of Hercules beginning July 1, 2023, and extending through June 30, 2028.
PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 21st day of June, 2022, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was introduced, passed, and adopted on the 21st day of June, 2022.
____________________________
Heather Bell, CMC
City Clerk
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CITY COUNCIL
REPORT
DATE: JUNE 21, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: ADOPT A RESOLUTION TO ADOPT A LIST OF PROJECTS FOR FISCAL YEAR 2022/23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION
It is recommended that the City Council adopt a resolution to adopt the list of City projects to be funded in fiscal year (FY) 2022/23 by SB 1: the Road Repair and Accountability Act of 2017.
BACKGROUND
In April 2017, the Governor signed into law Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017). SB 1 provides additional gas tax funding to State and local agencies to address significant multi-modal transportation infrastructure funding shortfalls.
SB 1 will provide additional funding to the City of Pinole to be used to maintain the City’s existing road system. The city is expecting to receive $428,910 in SB 1 funding for FY 2022/23.
We intend to continue to use gas taxes for routine road maintenance including crack sealing, pothole patching, sidewalks, signage, signals, streetlights, street trees, and sound walls. We will continue to use SB 1 funds for road maintenance treatments to extend the life of our pavements as intended by the Governor at the time SB 1 was signed into law. Maintenance treatments include slurry seals, cape seals, and thin asphalt overlays. Measure J and Measure S 2014 also contribute funds for road maintenance and rehabilitation.
SB 1 requires cities and counties to provide detailed information annually about the projects funded by SB 1. The required details include project name, project description, project location, project budget amount, project completion date, and the useful life of the project. For FY 2022/23, this information must be submitted to the California Transportation Commission by July 1, 2022.
The City is responsible for the maintenance and repair of approximately 52.02 centerline miles of streets, which are defined in 351 pavement sections. The City’s 9J
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arterial and residential roadways are maintained and rehabilitated using various pavement treatments. The City participates in the Metropolitan Transportation Commission (MTC) Pavement Technical Assistance Program (P-TAP) which provides grant funding to utilize a pavement management program (PMP) software called StreetSaver to evaluate the pavement network and provides funding for a consultant to prepare a P-TAP Pavement Management Report.
REVIEW AND ANALYSIS
The Pavement Management Program P-TAP 22 was completed April 25, 2022. The report was prepared for the City by AMS Consulting who visually inspected every section of pavement in Pinole. The data collected in the field was imported into the StreetSaver database which generates a scoring of the condition of each street segment. This score is known as the Pavement Condition Index (PCI) and is based on a scale of 0-100. Each road section received a condition score. The score is entered into a computer model that identifies where to invest limited road maintenance funds in order to achieve the best return on investment in terms of improving the overall PCI.
This computer model uses a “fix it first” approach to recommend which segments of the road system should be targeted for treatment based on different spending levels.
Constrained spending, like we experience in Pinole, results in selecting roads that are in fairly good condition while ignoring segments that are truly falling apart.
The PTAP-22 Pavement Management Report is currently scheduled for Council adoption on July 19,2022
On December 10, 2020, the City issued a Request for Proposals (RFP) for preliminary engineering and design services to advance CIP Project RO2101 along with other projects. On February 2, 2021, City Council awarded a contract to CSW/Stuber-Stroeh Engineering Group, Inc. to complete preliminary engineering and design for several roadway projects including CIP Project RO2101. Preliminary engineering for this project involved a comparative pavement analysis on various segments of Estates Avenue, Marlesta Road, Pinole Valley Road, Sarah Drive, and Shea Drive to validate StreetSaver recommendations and to suggest the optimum utilization of available funds.
After a comparative analysis and field visits to inspect the various sections noted below, Pinole Valley Road (Section ID 010, 020, 030, and 035) were recommended for treatment for CIP Project RO2101. The estimated cost of these improvements is $2,269,000. This cost exceeds the amount of funding available. The current amount programmed for construction for CIP Project RO2101 is $625,000. Staff recommends programming an additional $428,910 in Road Maintenance & Rehabilitation Account (RMRA) funds (also known as SB 1 funds) for this project. 478 of 689
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It is recommended that the City direct SB 1 funds to the following project:
Name : Arterial Rehabilitation
Description : Repair base failures, mill and fill, and reinstall striping Location : Pinole Valley Road from City limits (East of Marlin Ct) to Simas Ave
Total Budget : $2,269,000
City Budget FY 2022/23 : $625,000
SB 1 Funds : $428,910
Completion Date : Multi-year project (anticipated completion by July 2024) Remaining Service Life : Varies from 1 Year to 8 years.
FISCAL IMPACT
SB 1 funding augments the annual gas tax funding the City receives for road maintenance. Adopting this detailed project description is required to receive SB 1 funds. Without this action the City would lose our SB 1 allocation of $428,910 for FY 22/23.
The Final Revised Capital Improvement Plan FY 2022/23 presented to Council for adoption includes this project.
ATTACHMENTS
A Resolution
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RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF
CONTRA COSTA, STATE OF CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY
SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City of Pinole are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Pinole must adopt by resolution a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account, created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Pinole, will receive an estimated $428,910 in Road Maintenance and Rehabilitation Account funding in Fiscal Year 2022-23 from SB 1; and WHEREAS, SB 1 funding received by the City of Pinole will allow the City of Pinole to perform essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, in 2022, the City of Pinole completed a Pavement Management Report as part of Pavement Management Technical Assistance Program (P-TAP) Round 22; and
WHEREAS, the final P-TAP 22 Pavement Management Report is scheduled to be presented to the City Council in July 19, 2022 for adoption; and WHEREAS, the City of Pinole developed the SB 1 project list to ensure SB 1 funds are being used in the most cost-effective projects that also meet the community’s priorities for transportation investment; and
ATTACHMENT A
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WHEREAS, the funding from SB 1 in FY 2022/23 will help the City of Pinole maintain and rehabilitate more sections of streets throughout the City of Pinole this year, and SB 1 funding in future years will help us tackle essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options into the future; and
WHEREAS, the City of Pinole’s streets and roads currently have a Pavement Condition Index (PCI) of 57 and experienced a decline of 5 points from our prior PCI of 62 assessed in 2019 and this revenue will help us address the decline in the overall serviceability of our road system, and over the next decade will assist in bringing streets and roads into good condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide, and
NOW, THEREFORE IT IS HEREBY RESOLVED, by the City Council of the City of Pinole, State of California,
1. The foregoing recitals are true and correct.
2. The fiscal year 2022-23 project planned to be funded with Road Maintenance and Rehabilitation Account revenues is as follows:
Name : Arterial Rehabilitation
Description : Repair base failures, mill and fill, and reinstall striping Location : Pinole Valley Road from City limits (East of Marlin Ct) to Simas Ave
Total Budget : $2,269,000
City Budget FY 2022/23 : $625,000
SB1 Funds : $428,910
Completion Date : Multi-year project (anticipated completion by July 2024) Remaining Service Life : Varies from 1 Year to 8 years.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole, held this 21st day of June 2022, by the following vote:
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AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was introduced, passed, and adopted on the 21st day of June 2022.
____________________________
Heather Bell, CMC
City Clerk
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CITY COUNCIL
REPORT
DATE: JUNE 21, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: FY 2021/22 ANNUAL REVIEW OF UTILITY USERS’ TAX AND
ADOPTION OF A RESOLUTION MODIFYING HOUSEHOLD INCOME
ELIGIBILITY THRESHOLDS FOR UTILITY USERS’ TAX EXEMPTIONS FOR FY 2022/23
RECOMMENDATION
It is recommended that the City Council:
1. Conduct the FY 2021/22 Annual Review of the Utility Users’ Tax (UUT); and
2. Adopt a Resolution modifying the Household Income eligibility thresholds for exemptions from the Utility Users’ Tax for FY 2022/23.
BACKGROUND
In November 1998, voters approved the City of Pinole’s Utility Users’ Tax (UUT) at a rate of 8% on electricity, gas, and telephone services. Voters approved ballot measures to extend the UUT in 2004, 2012, and 2018. The UUT does not have a sunset date. Renewal of the UUT was essential to secure the City’s fourth largest General Fund revenue source.
Revenue generated by the UUT amounts to approximately 9% of the City’s General Fund (excluding transfers in) and remains necessary to fund critical City services.
Currently, Section 3.26.150(A) of the Pinole Municipal Code authorizes the City Council to exempt the following classes of persons from paying UUT: (1) Persons who receive Aid to Families with Dependent Children (AFDC), (2) Persons who receive Veterans’ benefits and Veterans’ survivor pension benefits, (3) Persons on Supplemental Security Income or State Supplemental Payments (SSI/SSP); and (4) Persons who receive food stamps.
Additionally, Section B of the Code states: In addition, customers may also qualify for an exemption if their total household income does not exceed household incomes set by resolution of the City Council. Each year, the City Council adopts a resolution setting the household income thresholds. The City has used as the threshold the limits set annually by the California Alternative Rates for Energy (CARE) program, administered Pacific Gas & Electricity (PG&E).
10A
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Pursuant to Section 3.26.170 of the Pinole Municipal Code, in June of every year, as part of the budget process, UUT is required to be reviewed through a report to the City Council.
The report shall contain a summary of amounts of UUT realized, which is provided in the subsequent section of this report.
REVIEW AND ANALYSIS
Staff anticipates that the City will close FY 2021/22 with approximately $1,950,620 in actual UUT collected, which is 0.6% above the $1,939,726 collected for FY 2020/21.
Although the City continues to see a decline in the taxes collected on communication services, energy collections are holding constant, slightly increasing year-over-year. The chart below is a ten-year history of UUT collections.
2012/13 2013/14 2014/15 2015/16 2016/17
Energy 1,303,940 1,278,552 1,290,533 1,347,738 1,564,702 % of Total UUT 66% 68% 70% 72% 76%
Communications 671,726 601,672 553,085 528,580 501,921
% of Total UUT 34% 32% 30% 28% 24%
Total UUT 1,975,666 1,880,224 1,843,618 1,876,318 2,066,623 % Change 2.3% -4.8% -1.9% 1.8% 10.1%
Estimated
2017/18 2018/19 2019/20 2020/21 2021/22
Energy 1,452,015 1,416,001 1,484,969 1,651,216 1,685,000 % of Total UUT 75% 78% 82% 85% 86%
Communications 474,780 396,843 324,863 288,510 265,620
% of Total UUT 25% 22% 18% 15% 14%
Total UUT 1,926,796 1,812,844 1,809,832 1,939,726 1,950,620 % Change -6.8% -5.9% -0.2% 7.2% 0.6%
Looking ahead to FY 2022/23, the UUT budget proposed is at a conservative $1,934,000, which is a 1% increase from the current year revised budget amount of $1,915,000 and is based on trend analysis. While UUT revenue from energy services are holding steady, UUT revenue from communication services continues to decline because of an increase in internet-based forms of telephone use and a decrease in use of landline telephones.
Telecommunication Taxation
Changes in federal excise taxation regulations coupled with federal law prohibitions on local taxation (the Internet Tax Freedom Act) on communication services provided through the internet significantly limited UUT collections in Pinole at prior years’ taxation levels. Current period collections illustrate the negative impact of modernization of 484 of 689
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telecommunication services that are tax exempt to traditional intrastate utility taxation programs supported by local exchange/switching networks. The continued decline in telecommunication UUT over the past ten fiscal years reflects users transitioning from more traditional landline services to telecommunication services facilitated through Voiceover Internet Protocol (VoIP), internet and broadband technologies.
AB 1717 was implemented effective January 1, 2016, which requires local jurisdictions to contract with the California State Board of Equalization (BOE) in order to receive revenue from local utility users’ taxes, local 911 charges, and any other local charges imposed on consumers of prepaid mobile services. Council approved Resolution No. 2015-77 on September 1, 2015 authorizing the Finance Director to execute an agreement with the BOE for collection of and administration of local charges imposed on mobile telephony services. The City receives 7.5% out of 8% of the UUT collected by the BOE for prepaid mobile services with 0.5% allocated to BOE administrative costs.
Utility Users Tax Exemption
Pursuant to Pinole Municipal Code Section 3.26.150(B), the City establishes by resolution the household income limits equal to those set by the California Alternative Rates for Energy (CARE) program for exemption from the UUT. PG&E administers the CARE program and confirms customers’ eligibility based on IRS income returns and certifies continued eligibility every two years.
This is consistent with the process other California cities use as a basis for exemption from the UUT levy. In some cases, agencies rely on PG&E to administer the exemption in which case they automatically do not charge the UUT to customers who are eligible for the CARE program. In other cases, customers apply for the exemption with the agency who verifies eligibility for the CARE program. The City of Pinole relies on PG&E to administer the exemption program. PG&E provides a listing of customers who have received an exemption from UUT on a monthly basis.
Household Income Exemption Thresholds
Staff has obtained the current household income guidelines for the California Alternative Rates for Energy (CARE) program in the PG&E service area and recommends continuing to set the City’s household income exemption at the CARE amounts. The current thresholds effective June 1, 2022 through May 31, 2023 are displayed below. 485 of 689
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Household
Size
Current CARE
Threshold
Previous CARE
Threshold
1-2 Persons $36,620 $34,840
3 Persons $46,060 $43,920
4 Persons $55,500 $53,000
5 Persons $64,940 $62,080
6 Persons $74,380 $71,160
7 Persons $83,820 $80,240
8 Persons $93,260 $89,320
9 Persons $102,700 $98,400
10 Persons $112,140 $107,480
Each additional person, add $9,440 $9,080
FISCAL IMPACT
There is no fiscal impact as a result of this report itself. Utility users’ tax is budgeted at $1,934,000 in the FY 2022/23 Operating and Capital Budget.
ATTACHMENTS
A – PG&E CARE Program Guidelines
B – Resolution setting levels for Utility Users Tax Exemptions 486 of 689
CARE Program Guidelines
Reduce your energy bill through the CARE Program
To qualify for CARE:
• The PG&E bill must be in your name. (For sub-metered tenants, the energy bill from your landlord must be in your name.)
• You must live at the address to which the discount applies. • Another person (besides your spouse) can’t claim you as a dependent on an income tax return.
• You must not share an energy meter with another home. • You must account for all sources of qualifying household income and meet the program income guidelines.
• You must notify PG&E if your household no longer qualifies for the CARE discount.
• After you enroll, you may need to provide proof of qualifying household income, including IRS tax returns. You may also be required to participate in the Energy Savings Assistance Program.
• Your monthly electric usage must not exceed six times the Tier 1 allowance. This is the lowest-priced rate tier within PG&E’s standard Tiered Base Plan. • You must renew your eligibility every two years (or every four years if you’re on a fixed income).
• Qualification is based on the total income of everyone living in the home or participation in qualifying public assistance programs.
Qualifying for CARE based on public assistance program participation You may qualify for the CARE Program if you or someone in your household takes part in any of the following public assistance programs.
• Low Income Home Energy Assistance Program (LIHEAP)
• Women, Infants, and Children (WIC)
• CalFresh/SNAP (Food Stamps)
ATTACHMENT A
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CARE Program Guidelines
• CalWORKs (TANF) or Tribal TANF
• Head Start Income Eligible (Tribal Only)
• Supplemental Security Income (SSI)
• Medi-Cal for Families (Healthy Families A & B)
• National School Lunch Program (NSLP)
• Bureau of Indian Affairs General Assistance
• Medicaid/Medi-Cal (under age 65)
• Medicaid/Medi-Cal (age 65 and over)
Qualifying for CARE based on household income
Add all household members' incomes from all eligible sources for your total gross annual household income. The total combined gross annual household income must be at or below the amounts shown in the following table.
COVID-19 NOTE: Household income is calculated as your income as of the date you apply. Your income eligibility is based on current earnings of all persons living in your household going forward. It is not based on your past income, so if you have had a change in circumstances such as job loss or decreased wages, you may now qualify.
Number of Persons in Household Total Gross Annual Household Income* 1-2 $36,620 or less
3 $46,060 or less
4 $55,500 or less
5 $64,940 or less
6 $74,380 or less
7 $83,820 or less
8 $93,260 or less
9 $102,700 or less
10 $112,140 or less
Each additional person, add $9,440
*Before taxes based on current income sources. Valid through May 31, 2023. 488 of 689
CARE Program Guidelines
Household income includes all taxable and nontaxable revenues from all people living in the home. It includes, but is not limited to the following sources:
• Wages
• Salaries
• Interest and dividends
• Spousal and child support payments
• Public assistance payments
• Social Security and pensions
• Housing and military subsidies
• Rental income
• Self-employment income
• All employment-related, non-cash income
PLEASE NOTE: Your household income must meet the program income guidelines. https://www.pge.com/en_US/residential/save-energy-money/help-paying-your-bill/longer-termassistance/care/program-guidelines.page 489 of 689
RESOLUTION 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE
COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA SETTING HOUSEHOLD
INCOME LEVELS FOR UTILITY USERS TAX EXEMPTIONS FOR FISCAL YEAR (FY) 2022/23
WHEREAS, Section 3.26.170 (Review) of the Pinole Municipal Code provides for the establishment and modification of classes of exemptions of persons or service from utility users taxes; and
WHEREAS, the City Council held a Public Hearing, on June 21, 2022, to discuss and receive public comment on the tax and whether or not changes to household income levels for utility users tax exemptions should be made; and WHEREAS, the City Council desires to continue to allow exemptions for telephone users tax, electricity users tax and gas users tax based upon the Household Income Thresholds adopted by the State Public Utilities Commission’s California Alternative Rate for Energy (CARE) Program for the 2022/23 budget year.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Pinole that, as provided in Section 3.26.150 of the Pinole Municipal Code, utility customers may qualify for exemption from the telephone users tax (P.M.C. Section
3.26.040), electricity users tax (P.M.C. Section 3.26.050) and gas users tax (P.M.C.
Section 3.26.060) if their total household income does not exceed the following thresholds:
1. Thirty-six thousand six hundred twenty dollars ($36,620) for household with one or two persons;
2. Forty-six thousand sixty dollars ($46,060) for households with three persons;
3. Fifty-five thousand five hundred dollars ($55,500) for households of four persons;
4. Sixty-four thousand nine hundred fourty dollars ($64,940) for households of five persons;
5. Seventy-four thousand three hundred eighty dollars ($74,380) for households of six persons;
6. Eighty-three thousand eight hundred twenty dollars ($83,820) for households of seven persons;
7. Ninety-three thousand two hundred sixty dollars ($93,260) for households of eight persons;
8. One hundred two thousand seven hundred dollars ($102,700) for households of
ATTACHMENT B
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nine persons;
9. One hundred twelve thousand one hundred forty dollars ($112,140) for households of ten persons;
10.For households with eleven or more members, increase income in No. 9 by nine thousand four hundred forty dollars ($9,440) for each additional member over ten.
AND BE IT FURTHER RESOLVED THAT the City Manager or his designee, and the City Attorney are hereby authorized and directed, to make all approvals and take all actions necessary or appropriate to carry out the intent of this Resolution. *********************************
PASSED AND ADOPTED by the City Council of the City of Pinole this 21st day of June, 2022, by the following vote to-wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was introduced, passed and adopted on this 21st day of June, 2022.
____________________________
Heather Bell, CMC
City Clerk
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CITY COUNCIL
REPORT
10B
DATE: JUNE 21, 2022
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: ERIC CASHER, CITY ATTORNEY
SUBJECT: CONDUCT FIRST READING OF ORDINANCE AMENDING
CHAPTER 12.04 “STREET EXCAVATIONS” OF THE CITY OF
PINOLE MUNICIPAL CODE AND ADDING PERMITTING
PROCEDURES, INSURANCE REQUIREMENTS, CONSTRUCTION
STANDARDS AND PAVEMENT RESTORATION GUIDE FOR
ENCROACHMENTS INTO PUBLIC RIGHT-OF-WAY
RECOMMENDATION
Staff recommends that the City Council conduct the first reading of an ordinance amending Chapter 12.04, “Street Excavations,” of the City of Pinole Municipal Code to rename Chapter 12.04 as “Encroachments Into Public Right-Of-Way” and add language regarding permitting procedures, insurance requirements, construction standards and pavement restoration guides for encroachments into the public rightof-way.
BACKGROUND
Government Code Section 38775 authorizes the City of Pinole to prohibit and prevent encroachments upon or obstruction in or to any sidewalks, street, alley, lane, court, park, or other public place and provide for the removal of such encroachment or obstruction.
In 1965, the City Council adopted Ordinance No. 217, which established street and sidewalk excavation and construction procedures for the City by adding Chapter 12.04 entitled “Street Excavations” to the City of Pinole Municipal Code. Municipal Code Chapter 12.04 authorizes the superintendent of streets to issue written permits to make an opening or excavation for any purpose in the city streets; plan, remove, cut, injure or destroy trees, shrubs and plants; or repair or construct a sidewalk, driveway or its appurtenances by private contractor.
The amendments to the Municipal Code propose to rename Chapter 12.04 as “Encroachments Into Public Right-Of-Way” to provide a comprehensive permitting procedure for all encroachments into the public right-of-way, and to amend Chapter
12.04 by adding detailed permitting procedures, mandating insurance requirements, and establishing construction and engineering standards and pavement restoration guides for encroachments into public right-of-way.
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City Council Report
June 21, 2022
The Municipal Code Update Subcommittee has reviewed and approved the proposed ordinance and amended language to Chapter 12.04, without revision.
DISCUSSION
Staff’s recent review of the excavation procedures established by Chapter 12.04 revealed discrepancies between the procedures described in the Municipal Code, and the practical permitting needs of the City. Additionally, Staff have identified a need to more adequately ensure that the City of Pinole is fully protected against risk of injury, damage and/or costs of enforcement from encroachments into the public rights-ofway and to supplement the City’s existing enforcement authority to require removal of encroachments where necessary.
Staff is proposing the City Council rename Chapter 12.04 as “Encroachments Into Public Right-Of-Way” to provide a comprehensive permitting procedure for all encroachments into the public right-of-way. This includes expanding Municipal Code Chapter 12.04 Section 12.04.010 to add definitions for the terms “City Engineer,” “Emergency street cut,” “Encroachment” or “encroach,” “Permittee,” “Public Agency,” “Right-of-way,” and “utility.”
Staff is proposing to amend Chapter 12.04 to add detailed permitting procedures, mandate permittee insurance coverage, and establish comprehensive construction and engineering standards and pavement restoration guides for encroachments into public right-of-way. One of the changes proposed by Staff is to amend the permitting requirements set forth in Municipal Code Chapter 12.04 Section 12.04.010 to expressly state that it is unlawful for any person to encroach or to make or to cause to be made any encroachment without first having obtained an encroachment permit from the City engineer. The amendment also mandates at least two (2) working days’ notice to the City prior to performing any work.
Additionally, the proposed amendment to Chapter 12.04, sets forth exemptions to the excavation procedures which in effect ensures prior City approval for all excavation work not previously provided for under the Municipal Code. This includes work being performed by City employees in the discharge of their duties and work being performed pursuant to a contract with the City. The proposed amended will include an exemption for emergency street cuts not previously provided for under the Municipal Code. All emergency cuts by a utility to repair a broken or defective pipe, facility or conduit lawfully on or under a public street, or excavation by a utility as may be necessary for the safety of the public and public property must seek subsequent City approval on the next business day, at the sole discretion of the City engineer.
The amendment will also establish City engineer authority to review and approve an application for an encroachment permit if the proposed work will not significantly damage the public right-of-way or create an unreasonable risk of harm to persons or property, or the approval of the application is in the public interest. Any permit is subject to certain conditions, including but not limited to, appropriate commercial 493 of 689
City Council Report
June 21, 2022
licensing, measures to protect the traveling public, special permitting procedures, and duration of a valid permit.
Municipal Code Chapter 12.04 is silent regarding liability insurance coverage.
Revised section 12.04.060 requires all contractors to procure and maintain for the duration of the work, insurance against claims from injuries to persons or property arising out of the work performed under the permit. This includes a general liability policy with policy limit in the amount of two million dollars ($2,000,000), auto general liability policy with policy limit in the amount of two million dollars ($2,000,000), and employers’ liability policy with policy limit the amount of one million dollars ($1,000,000). Doing so ensures that the City of Pinole is fully protected against risk of injury, including protection from third parties against un-insured or underinsured contractors.
Revised section 12.04.070 sets forth comprehensive constructions standards. This includes, but is not limited to, Caltrans Standard Plans and Specifications and the Contra Costa County Standard Plans, and Caltrans and Americans with Disabilities Act standards where applicable. In every case, the Permittee is responsible for restoring any portion of the City right-of-way to its former condition as nearly as may be possible. Contractors must adhere to specific restoration guidelines, with examples of repair conditions provided, and conduct all work under specific conditions which mandates City oversight and minimizes the inconvenience to traveling public.
The proposed amendment in Attachment A will, if approved by the City Council will supersede the existing excavation policy and procedures approved by the City Council in 1965.
FISCAL IMPACT
There is no direct fiscal impact as a result of adopting the attached Ordinance. Staff expects that implementation of the proposed amendment is fiscally prudent as it will result in increased efficiency and reduced liability which will lead to administrative cost savings in the long run.
ATTACHMENTS
A. Ordinance of the City Council of the City of Pinole
Exhibit A- Chapter 12.04 Street Excavations* Encroachments Into Public Right-Of-Way
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ORDINANCE NO. 2022-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
PINOLE AMENDING CHAPTER 12.04, “STREET EXCAVATIONS”, TO THE PINOLE
MUNICIPAL CODE TO ADD PERMITTING PROCEDURES, INSURANCE
REQUIREMENTS, CONSTRUCTION STANDARDS AND PAVEMENT
RESTORATION GUIDE FOR ENCROACHMENTS INTO PUBLIC RIGHT-OF-WAY WHEREAS, the California Constitution, Article XI, Section 7, provides cities and counties with the authority to enact ordinances and regulations not in conflict with general laws; and
WHEREAS, Government Code Section 38775 authorizes the City to prohibit and prevent encroachments upon or obstruction in or to any sidewalks, street, alley, lane, court, park, or other public place and provide for the removal of such encroachment or obstruction; and
WHEREAS, in 1965, the City Council adopted Ordinance No. 217 which established street and sidewalk excavation and construction procedures for the City by adding Chapter 12.04 entitled “Street Excavations” to the City of Pinole Municipal Code; and
WHEREAS, the City Council, on the recommendation of City Staff and the City Attorney, desires to amend and rename Chapter 12.04 to update and revise the street and sidewalk excavation and construction procedures; and WHEREAS, the amendments to the Municipal Code propose to rename Chapter
12.04 as “Encroachments Into Public Right-Of-Way” and to amend Chapter 12.04 by adding permitting procedures, insurance requirements, construction standards and pavement restoration guide for encroachments into public right-of-way.
THE CITY COUNCIL OF THE CITY OF PINOLE DOES ORDAIN AS FOLLOWS:
SECTION 1. Recitals.
The above recitals are true and correct and made a part of this Ordinance.
SECTION 2. Municipal Code Amendment.
The City Council hereby approves the amendments to the City of Pinole Municipal Code Chapter 12.04, more particularly, renaming Chapter 12.04 “Street Excavations” of the City of Pinole Municipal Code as “Encroachments Into Public Right-Of-Way” and amending the text shown in attached Exhibit A, which is incorporated herein by reference and available for review in the City Clerk’s office during normal business hours. Text that appears in italics reflects additions to Chapter 12.04, and text that appears as strikethrough is language proposed for removal from Chapter 12.04.
ATTACHMENT A
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SECTION 3. CEQA.
Approval of the amendments is exempt from environmental review in accordance with California Environmental Quality Act Guidelines section 15061(b)(3), the general exemption for projects with no potential for significant effect on the environment. As a series of text amendments and additions, it can be seen with certainty that there is no possibility that the Municipal Code Amendment will have a significant effect on the environment.
SECTION 4. Severability.
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the City of Pinole hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.
SECTION 5. Effective Date.
In accordance with California Government Code Section 36937, this Ordinance shall take effect and be in force on the thirty-first day after adoption.
SECTION 6. Publication.
The City Clerk is directed to cause this ordinance to be published in a manner required by law.
PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on June 21, 2022, the City Council passed this ordinance by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
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IN WITNESS of this action, I sign this document and affix the corporate seal of the City of Pinole on June 21, 2022.
____________________________
Heather Bell, CMC
City Clerk
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EXHIBIT A
Chapter 12.04
STREET EXCAVATIONS* ENCROACHMENTS INTO PUBLIC RIGHT-OF-WAY * For statutory provisions authorizing cities to prohibit and prevent encroach on public ways, see Gov. Code § 38775.
Sections:
12.04.010 Street defined. Definitions.
12.04.020 Permit – Required.
12.04.030 Permit – Fees. Exemptions.
12.04.040 Notice to superintendent – Deposit required – Liability for damage. Permit – Fees .
12.04.050 Warning signals. Permit – Application – Issuance.
12.04.060 Maintenance of red lights on sewer trenches. Insurance Requirements.
12.04.070 Construction standards.
12.04.080 Blank permits. Use of Public Parking Area.
12.04.090 Permit – Form. Pavement Restoration Regulations
12.04.100 Permit – Conditions.
12.04.110 Violation – Penalty.
12.04.010 STREET DEFINED. DEFINITIONS.
“City engineer” means the City engineer of the City of Pinole, or his or her authorized representative. “Emergency street cut” means any street cut by a utility to repair a facility within the right-of-way to remediate an immediate hazard or danger to life, health or property, as determined at the sole discretion of the City engineer.
“Encroachment” or “encroach” means any tower, pole, pole line, pipe, pipeline, driveway, private road, fence, sign, billboard, stand or building, or any structure or object of any kind or character not particularly mentioned herein, which is placed in, under or over any portion of the public right-of-way or natural water course, temporarily or permanently.
“Excavation” means any operation in which earth, rock, asphalt, concrete, or other material in the ground is moved, removed, or otherwise displaced by means of tools, equipment, or explosives in any of the following ways: grading, sawcutting, trenching, digging, ditching, drilling, auguring, tunneling, scraping, boring, cable or pipe plowing and driving or any other way. “Permittee” means any person, firm, corporation, Public Agency, or Utility which proposes to do work or encroach upon a right-of-way or water course and has been issued a permit for such encroachment by the City engineer.
“Public Agency” means any city, county, state, or other public entity. 498 of 689
“Right-of-way” means land which by deed, conveyance, agreement, easement, dedication, usage or process of law is reserved for and dedicated to the City of the general public for street, highway, alley, pedestrian walkway, storm drainage or other purposes.
“Utility” means any entity constituting a public utility under state law or private entity regulated by the California Public Utilities Commission.
The term “sStreet” or “city street” means and includes all or any part of the entire width of the right-of-way of a city street whether or not such entire area is actually used for street purposes. (Ord. 217 § 1, 1965).
12.04.020 PERMIT- REQUIRED.
A permit is required for all encroachments as defined in this chapter except work covered by exemptions.
A. The superintendent of streets may issue written permits as provided in this chapter authorizing the permittee to do any of the following acts: Encroachment permits shall be issued by the City engineer upon such conditions the City engineer deems necessary to protect the public interest, safety and welfare. The City engineer may issue written permits as provided in this chapter authorizing the permittee to do any of the following acts:
1. Make an opening or excavation for any purpose in the city street.;
2. Plant, remove, cut, cut down, injury or destroy any tree, shrub, plant or flower growing with any city street;
3. Repair or construct, or cause to be repaired or constructed, by private contract, any concrete sidewalk, concrete driveway, concrete curb and gutter, or to cut any curb for the purpose of constructing a driveway, or to begin the excavation for the purpose of constructing a sidewalk, driveway, or curb and gutter.
B. When sidewalks, driveways, curbs, and gutters, or a combination thereof, are repaired or constructed by a contractor at the same time and at the same location, a separate permit shall be required for each ownership.
C. Any person who does any of the acts specified in this section without the authority of a permit is guilty of a misdemeanor. (Ord. 217 § 2, 1965).
D. Except as otherwise provided in 12.04.030, it is unlawful for any person to encroach or to make or to cause to be made any encroachment without first having obtained an encroachment permit from the City engineer.
E. No person shall make a right-of-way encroachment or cause any street cut to be made without having secured the proper permit two (2) working days in advance of the date specified to begin work, except when an emergency street cut is necessary. All work shall be performed in strict compliance with the terms and conditions of the permit. The permittee shall notify the city at least two (2) working days prior to start of work and at that time shall provide a project schedule. The permittee shall notify the police department if the work might impede the passage of emergency vehicles.
F. All obligations, responsibilities and other requirements of the permittee as described in this article shall be binding on the subsequent owners of the encroachment.
G. Any encroachment for which a permit is required and for which no permit has been issued pursuant to this article shall be deemed a public nuisance which may be abated by the city pursuant to this Code.
12.04.030 PERMIT- FEES EXEMPTIONS.
A. The department of public works shall charge a fee of one dollar for each and every permit for work done under Section 12.04.020(A)3 except that no fee shall be charged for sidewalk, 499 of 689
driveway, or curb and gutter construction which is part of subdivision improvements or is being installed to fulfill the requirements of the Pinole building code.
B. A fee of five dollars shall be charged when the city furnishes grade stakes, for each two hundred linear feet, or portion thereof, of curb and gutter to be installed. (Ord. 217 § 3, 1965).
The provisions of this chapter shall not apply to:
A. Officers or employees of the City acting in the discharge of their official duties; B. Any work being performed by any person pursuant to a contract with the City; C. The making of an emergency street cut by a utility to repair a broken or defective pipe, facility or conduit lawfully on or under a public street, or excavating by a utility as may be necessary for the preservation of life and property when an urgent necessity therefor arises when the offices of the city are closed. Any utility making such street cut shall apply for an emergency encroachment permit on the next city business day. The issuance of such permit shall be at the sole discretion of the City engineer. If the emergency street cut is performed during business hours, the permittee shall attempt to reach the City engineer by telephone in advance of the work. All provisions of this chapter for the protection of the public and governing repairs to the public way apply to the same extent as where applications and permits are required.
12.04.040 NOTICE TO SUPERINTENDENT – DEPOSIT REQUIRED – LIABILITY FOR DAMAGE.
PERMIT – FEES
No person shall tear up, loosen or remove any portion of the macadam, gravel or other surface dressing of any public street without first giving written notice thereof to the superintendent of streets or such other officer as may be designated by the City Council , securing a permit therefor, and depositing with the clerk the sum of fifty dollars for each twenty-five square feet or portion thereof to be torn up, loosened or removed as security for any damage that may be caused thereby, and that the streets shall be left in as good condition as they were before being so disturbed. All such work shall be done under the supervision and to the satisfaction of the director of public works or other officer designated by the City Council , and the materials taken up shall be removed from the job site and all backfill shall be sand, crushed rock, or pea gravel, which said backfill shall be placed in accordance with the specifications for first macadamizing or graveling the street and when pipes are laid the filling of trenches shall be thoroughly tamped and wet down. All black top shall be removed for twelve inches on each side of any trench or excavation and new black top, in replacement thereof, shall not be less than two inches in thickness. The surface dressing shall be rolled or tamped so as to leave no ridge in the paved street. The person so removing the surface dressing shall at any time within one year on demand of the Council repeat the work and do all filling that may be necessary to raise any sunken part of the street above the pipes to the proper grade. Upon the completion of any of the work above mentioned to the satisfaction of the officer supervising the same the officer shall report to the clerk who shall thereupon return the deposit made. In the event the material is not properly replaced and the street left in good order and condition the superintendent of streets or other officer supervising the work may cause the same to be repaired and certify the cost thereof to the clerk who shall deduct that amount from the sum so deposited and return the balance if any to the depositer of the same. (Ord. 217 § 4, 1965).
Fees for processing or issuance of any permits pursuant to this Chapter shall be set forth in the City’s Master Fee Schedule, as adopted by resolution of the City Council.
12.04.050 WARNING SIGNALS. PERMIT– APPLICATION – ISSUANCE.
The contractor or other person having charge of any work on any street or sidewalk shall provide and maintain such fences, barriers, “Street Closed”- signs, red lights and watchmen as may be necessary to prevent avoidable accidents to the public. (Ord. 217 § 5, 1965). 500 of 689
A. An application for a permit required pursuant to this chapter must be made in writing on a form supplied by the City engineer.
B. The City engineer will only review and approve an application for an encroachment permit if the proposed work will not significantly damage the public right-of-way or create an unreasonable risk of harm to persons or property, or the approval of the application is in the public interest. No permit shall be valid unless signed by the City engineer or his designee.
C. Notwithstanding subsection B of this section, the City engineer may approve an encroachment permit application subject to conditions, including measures to protect the traveling public, if the City engineer determines that by doing so it would be in the public interest, no significant damage to the public right-of-way would be created, and no unreasonable risk of harm to persons or property would be created. Nothing in this subsection requires the City engineer to approve an application subject to conditions.
D. Notwithstanding the provisions of subsection B of this section, the City engineer will approve an encroachment permit application, subject to conditions, for any Public agency or Utility with lawful authority to occupy the public right-of-way and authorized by law to establish or maintain any works or facilities in, over, or under any public right-of-way. This subsection does not apply to any Public Agency or Utility acting outside of its boundaries. Any encroachment permit issued to a public agency or public utility pursuant to this section is conditioned on a requirement that the permit he must relocate its encroachment and its sole expense if future improvement of the public right away necessitates such relocation.
E. Any permit issued pursuant to this chapter is subject to the following conditions:
1. That if the permit expires, is revoked by the City, or the public right-of- way is vacated or abandoned, the permittee will, immediately onto the satisfaction of the City engineer, restore the public right of way to the same or better condition than it was on the date that the permit was issued;
2. That the permittee indemnifies and holds harmless the City and any officer or employee from any liability or responsibility for any accident, loss or damage to persons or property, happening or occurring resulting from any placement, change or renewal of any encroachment and that all of the liabilities are assumed by the permittee;
3. That the permittee and any successors, at their own expense, remove or relocate any encroachment that interferes with the improvement, grading or realignment of the public right-of-way by the City or other City project.
F. For any work performed within the public right-of-way, the Applicant, his/her Contractor, and/or the Contractor’s Sub-contractor(s) shall possess valid Contractor License(s) issued by the State of California. The following licenses are acceptable:
Right-of-way Valid Contractors State License(s)
Sanitary Sewer Laterals:
• Class C-42 (Sanitation System)
o plus Cal OSHA T-1 Annual Trench/Excavation Permit
Public Street Repair (Right-of-way):
• Class A (General Engineering),
• Class C-12 (Earthwork & Paving), or
• Class C-34 (Pipeline)
Concrete Repair (e.g., sidewalk, curb, gutter, etc.):
• Class C-8 (Concrete)
This ensures the quality and aesthetics of work performed. 501 of 689
Contractors working within the public right of way shall also possess a valid City of Pinole Business License at the time of application.
G. Permits will be valid for sixty (60) calendar days from date of issuance unless specified otherwise in Encroachment Permit Special Conditions or extended in writing by the City engineer.
Encroachment Permit’s issued in conjunction with a building permit are bound by the expiration date of the building permit, unless otherwise stated in the Encroachment Permit Special Conditions.
H. Permits are non-exclusive. If a conflict with an existing facility or improvement is discovered during the course of work, the Permittee must arrange with the owner of the facility or improvement for any necessary removal or relocation of the facility or improvement. Any and all associated cost for the removal or a relocation will be the responsibility of the Permittee. The improvements installed by Permittee will be subject to and subordinate to the City’s use of the property.
I. Permits issued under this chapter are nontransferable and revocable by the City without cause.
Non-compliance with this chapter, general and special conditions of the permit are all grounds for revocation.
J. Permittee, shall, whenever required, secure the written authorization for any work that must be approved by the California Public Utilities Commission (PUC), CAL-OSHA, Caltrans, or any other regional/state agencies as required by law. Failure to comply with the law, as noted above, will invalidate the City’s Encroachment Permit. A copy of such permit shall be attached to the Encroachment Permit. Permittee shall be liable and shall indemnify the City of Pinole for any and all violations, consequences, mitigations, fees, and penalties that these agencies may impose that are caused directly or indirectly by the proposed work.
K. The issuance of a permit does not constitute a lease, deed, or grant of easement, or a fee interest by the City.
12.04.060 MAINTENANCE OF RED LIGHTS ON SEWER TRENCHES. INSURANCE REQUIREMENTS.
All contractors and other persons making any trench on any street for the purpose of laying or repairing a sewer or otherwise-shall at night keep a red light burning at every thirty feet along the trench, throughout the entire night and must take all other necessary precautions to guard against all accident and danger. (Prior code § 81).
A. All contractors working within the right-of-way shall procure and maintain for the duration of the work insurance against claims from injuries to persons or damages to property which may arise from the performance of work. Policy must name the City of Pinole, its elected officials, officers, boards, commissions, employees, and agents are additional insured and provide for a thirty-day notice of cancellation. The Contractor is required to maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance. The Contractor shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable.
If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Auto Liability: $2,000,000 per accident for bodily injury and property damage.
3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease. 502 of 689
12.04.70 CONSTRUCTION STANDARDS.
A. All work, unless otherwise specified, shall be done in accordance with the current edition of the Caltrans Standard Plans and Specifications and the Contra Costa County Standard Plans.
Caltrans and Americans with Disabilities Act standards apply where applicable.
B. If work is not being conducted in a safe manner, or is not in conformance with the approved design, specifications and standards, or with other Conditions of the permit, the City may issue a Stop Work Order. Permit holder shall indicate to the City how he/she plans to remedy the violation, and shall not resume work or make corrections until the City releases the Stop Work Order in writing. The City reserves the right to add or modify conditions to the initial permit in order to prevent future violations.
C. All work authorized by the permit shall be performed in a good and workmanlike, diligent, and expeditious manner, and must be completed to the satisfaction of the City engineer.
D. Permittee shall restore trenches and street surfaces in accordance with City requirements, including achieving the required compaction of all trench and surface sections. At the City’s discretion, compaction testing may be required. A two-sack sand slurry mixture may be required for compaction where excavation interferes with traffic flow or where work is within the roadway portion of an intersection. Permittee shall acquire and pay for all services needed to perform the required compaction test and retest until the desired compaction is achieved.
E. Any street paved or resurfaced in the previous thirty-six (36) months shall be termed “prohibition streets” and shall be subject to special paving requirements.
F. During construction or installation, Permittee shall maintain the site in a safe and clean condition, free of dust, debris, dirt, siltation, concentrated runoff, and other nuisances. Noise shall be kept to a minimum. Excavations shall be covered and/barricaded at the City’s direction at the end of each work day. Barricades and reflectors shall be used to mark obstructions. All barricades must have portable flashers unless otherwise specified. Access to adjacent properties shall not be unreasonably restricted. Excavations for sidewalks may remain open for up to two days with proper barricades. Excavations for driveway approaches may remain open for up to two days with proper barricades and permission of property owner.
G. Per City of Pinole Municipal Code Chapter 8.20, Permittee shall implement and maintain measures to keep sediment, wash waters, equipment maintenance products, and other construction related materials debris from entering the storm drainage system. Dumping or discharge into the City’s storm drainage system is prohibited. Measures to protect the storm drainage system shall be in place prior to start of work. Permittee shall implement the Contra Costa Clean Water Program’s Pollution Prevention Program Best Management Practice (BMP) guidelines.
H. In every case, the Permittee shall be responsible for restoring to its former condition as nearly as may be possible any portion of the City right-of-way which has been excavated or otherwise distributed by Permittee. The Permittee shall maintain the surface over facilities placed under any permit. If the right-of-way is not restored as herein provided, and if the City elects to make repairs, Permittee agrees by acceptance of permit to bear the cost of the restoration work. Plan shall also include work days, duration and hours of operation, and impacts on and provisions for on-street parking. Incomplete plans will be rejected.
I. If any future construction, reconstruction, or maintenance work by the City or required by the City on a street requires the relocation, removal, or abandonment of installations or encroachments in, on, over, or under a street, the Permittee owning, controlling, or maintaining such installations or encroachments shall relocate, remove, or abandon the same at his sole expense unless otherwise required by law. When removal, relocation, or abandonment is required, the City 503 of 689
Engineer shall give such Permittee a written demand specifying the place of relocation, or that the installations or encroachment must be removed or abandoned. If said Permittee fails to comply with said instructions, the City may cause the removal, relocation, or abandonment of the encroachment at the expense of the permittee.
J. The Permittee shall ascertain the exact location of all underground facilities prior to doing work that may be damaged during construction. The permittee is responsible for verifying that all utilities including water, cable TV, electrical, gas, telephone, sewer, fiber optic, gasoline and other City facilities are clear, protected, or relocated from the area of work prior to construction. Fortyeight (48) hours before commencing work, the Permittee shall contact Underground Service Alert (USA) at 811, 1-800-227-2600 or online usanorth811.org to verify elevations and locations of all existing utilities. Additional potholing of critical utilities shall be performed by Permittee at Permittee’s expense if there is uncertainty regarding possible conflicts.
K. Permittee shall remove all painted utility markings associated with the project when the job is completed at the City’s direction. Depending on the location, the City may require applicant to ensure a uniform right-of-way appearance after the markings are removed. This may include, but is not limited to, cleaning an entire flag of sidewalk or asphalt.
L. Permittee shall adhere to the pavement restoration regulations established in 12.04.090.
A. Concrete sidewalk, concrete driveway, and concrete curb and gutter shall be constructed in accordance with city standards except that the director of public works may authorize minor variations from the standards for cause. Any such exception shall be in writing and shall be secured before the work is started. No material shall be used for construction of sidewalk or driveway other than portland cement concrete meeting the standard specifications.
M. B. If all the construction and/or repair work is not completed within the time limit set on the permit, the director of public works City engineer is authorized to have the same done at the expense of the permittee. No new permits shall be issued to an individual or company who has not reimbursed the city for all of its expenses in completing work under this provision.
N. C. A permit shall become void if work is not commenced within thirty calendar days of its issue.
O. D. The permittee shall call for and secure a preliminary inspection of grading and form work before placing any concrete, and he shall call for a final inspection upon completion of the work.
The permittee shall be responsible for removing all surplus and waste material from the job site and for the restoration of the work area to a clean and satisfactory condition.
P. F. The director of public works City engineer shall have the power and authority to determine that the use for which a driveway was constructed has been abandoned, and give written notice requiring that the curb and gutter and sidewalk shall be constructed to grade. (Ord. 217 § 6, 1965).
12.04.080 BLANKET PERMITS. USE OF PUBLIC PARKING AREA.
Public service corporations are entitled to a blanket permit, renewable annually, for the installation of its service connections and for ordinary maintenance of its facilities located or installed in city streets. The superintendent of streets may revoke any such blanket permit if the permittee fails to comply with the provisions of this chapter. When the permit is revoked in a proper case, the public service corporation is entitled to a permit only on furnishing a bond in such amount as may be required by the superintendent of streets. (Ord. 217 § 7, 1965).
A. All occupation of street parking spaces by Permittee shall be approved by City in the Encroachment Permit.
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B. Any occupancy of parking spaces should occupy only the parking lane (width of 8 feet or less), shall occupy the minimal necessary length, shall not block gutter drainage flow, and shall not restrict flow of adjacent street traffic or provide an unsafe condition for vehicular traffic due to reduced lane width or impaired visibility.
C. All occupancies in the parking area shall be fitted with reflectors on the structure or on barricades.
D. The City may place restrictions on the duration of all such occupancies.
E. Permittee agrees to pay for utilization of any metered parking for as long as the parking spaces are not available for public use. The fees shall be based on the current meter rate or fee schedule.
F. For non-metered public parking spaces utilized during construction, the Permittee shall place temporary “No Parking” signs.
12.04.090 PERMIT – FORM. PAVEMENT RESTORATION GUIDELINES Permits issued in conformance with the requirements of this chapter shall be in form as follows:
“(a) Form.
No. ________
City of Pinole
PERMIT
TO: _________________________________ Pinole, California In compliance with your request of _______, 19_____, and subject to all the terms, conditions and restrictions written below or printed as general or special provisions on any part of this form, PERMISSION IS HEREBY GRANTED TO:
This permit is to be strictly construed and no work other than that specifically mentioned above is authorized hereby.
This permit shall be void unless the work herein contemplated shall have been completed before _______________ ,19_______.
__________________________
Superintendent of Streets City engineer”
(Ord. 217 § 8,1965).
The final appearance of the street after the repairs are made should be acceptable with an engineered appearance. Street repairs that are satisfactory from a functional point of view may produce a negative reaction from the public if they give the appearance of being poorly planned or executed. The public's perception of street repairs is based primarily on shape, size, orientation, and the geometry of the patch.
Street repairs should leave a pavement in a condition at least as good as, if not better than, the condition prior to the repairs. In the case of major projects that involve excessive haul of materials or unusually heavy construction equipment or activity, non-destructive testing of the pavement condition before and after construction may be required at the City’s discretion.
Excavations and street repairs, even well-constructed street repairs, shorten a pavement's life. Several types of street distress, settlement, alligator cracking, and potholes, often show up around patches.
Quality street repairs should attempt to reduce the occurrence of these types of distress.
Avoid weakening or destroying the existing pavement around an excavation with heavy construction equipment, stockpiling, or delivery of materials, etc. When damage does occur, remove the damaged 505 of 689
pavement, extending the limits of the street repair, before replacing the pavement. No stockpiling of backfill or road building materials is permitted on the pavement.
Contractors must adhere to the following pavement restoration guidelines:
• Pavement shall be cut to a single, vertical line prior to excavation. • All excavated material shall be removed from the job site within twenty-four (24) hours. • Any trench extending from the curb into the parking lane will require a complete 2” grind and overlay of the parking lane for 25 feet in each direction. All trenches extending into the traveled lane transversely will require the entire length of the trench up to the nearest lane line to be cold milled 2” and overlaid 24 feet in both directions from the center line of the trench. • Every trench must be backfilled or covered by trench plates the same day. Trenches can be backfilled with Class 2 Aggregate Base as specified in the Caltrans Standard Specifications Section 26, “Aggregate Base.”
• After a trench has been backfilled, and immediately prior to placing asphalt concrete, the existing asphalt concrete shall be saw cut, or milled to a vertical face. The cut shall be a “T-Cut” and the new asphalt concrete paving shall be butt joined to the existing asphalt concrete vertical face. No feathering of new paving to existing paving is allowed. The vertical faces shall be tack coated. • In prohibition streets, placement of the final two (2) inches of asphalt concrete wearing surface shall be done by a paving machine or a spreader box.
• To allow for proper placement of the new pavement section, damaged pavement outside of the original trench cut lines shall be removed by cutting in lines perpendicular to or parallel to the original trench lines. No diagonal cuts are to be made. Undamaged pavement of three (3) feet or less between two damaged areas shall also be removed.
• For trenches in recently paved prohibition streets, the entire lane shall be key-cut two (2) inches deep, and repaved with asphalt concrete unless the engineer gives written authorization to resurface with a polymer modified slurry seal instead. Authorization from the engineer to use slurry seal instead of asphalt concrete shall set forth the reasons for the authorization. • For trenches in recently slurry sealed prohibition streets, the entire lane shall be resurfaced with polymer modified slurry seal.
• Trenches in concrete streets shall be repaved with concrete. The thickness of the new pavement shall be equal to the thickness of the existing pavement with the minimum thickness to be six (6) inches in the roadway.
• Trenches in arterial and collector streets shall be paved with not less than six (6) inches asphalt concrete or match the existing pavement thickness (whichever is greater). • Pavement shall be restored within fourteen (14) working days from the time the entire trench is backfilled, unless delay is excused due to circumstances beyond the contractor's control, such as inclement weather. For minor excavations such as service installations, the pavement shall be restored with in thirty (30) working days from the time the entire trench is backfilled, unless delay is excused due to circumstances beyond the contractor's control, such as inclement weather. • Asphalt pavement shall be compacted to obtain a minimum of ninety-five percent (95%) relative compaction. The asphalt concrete wearing surface shall have no irregularity greater than fivesixteenths of an inch (5/16″) in ten feet (10′) in any direction. • On all streets steel plates shall be used to facilitate traffic flow and to protect the excavation until finish pavement is restored. Steel plates used to bridge a street opening shall be ramped to the elevation on the adjacent pavement and secured against movement in any direction. Temporary ramps shall be constructed of asphalt and shall have a gradual 30:1 slope or flatter using asphalt cutback.
• All painted USA markings shall be removed by the permittee after the work has been completed. • All damaged pavement markings and striping shall be replaced and restored by the permittee.
Example of Repair Details:
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# 1
Existing pavements should be removed to clean, straight lines parallel and perpendicular to the flow of traffic. Do not construct patches with angled sides and irregular shapes. All patches that exceed fifty percent of the transverse pavement width shall be full lane width and the non-patched areas shall be milled and resurfaced.
#2
Avoid patches within existing patches. If this cannot be avoided, make the boundaries of the patches coincide. All repairs should be full lane width.
#3
Do not leave strips of pavement less than one-half lane in width from the edge of the new patch to the edge of an existing patch or the lip of the gutter.
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#4
In concrete pavements, remove sections to existing joints, or new saw cut joints at midslab, that is in good repair. In damaged concrete, the limits of removal should be determined in the field by City Inspector. #5
Asphalt and concrete pavements should be removed by saw cutting or grinding. Avoid breaking away the edges of the existing pavement or damaging the remaining pavement with heavy construction equipment. Patches should have a smooth longitudinal grade consistent with the existing roadway.
Patches should also have a cross slope or cross section consistent with the design of the existing roadway.
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#6
In the case of a series of patches or patches for service lines off a main trench, repair the pavement over the patches by grinding and overlay when the spacing between the patches is less than 10 feet. In cases where the existing pavement is in poor condition (in the upcoming years resurfacing contract) and may require overlay within the next few years, this requirement may be modified or waived by the City Engineer.
#7
A patch should provide a smooth ride with smooth transitions on and off the repair and all joints should be located outside the wheel path. Overlays should be placed by first removing the existing pavement to the desired depth by grinding or milling, and then placing the pavement flush with the adjacent surfaces. 509 of 689
#8
Surface tolerances for street repairs shall meet the standards for new construction. The finished surface of the pavement repair should be tested with a ten (10’) foot straightedge parallel to the centerline or perpendicular across joints. Variations measured from the testing face of the straightedge to the surface of the street repair should not exceed one-quarter (¼”) inch. #9
Transverse patches on arterial and collector streets shall be overlaid across the entire street width for a distance of two (2’) feet minimum on all sides of the trench using a T-Patch. #10
Do not allow the edges of patches to fall in existing wheel paths. The edges of patches parallel to the direction of traffic shall be limited to the boundaries of lanes or to the centerline of travel lanes. 510 of 689
#11
When the proposed excavation falls within 10 feet of a section of pavement damaged during the utility repair, the failed area shall be removed to sound pavement and patched. Scarring, gouging, or other damaged pavement adjacent to a patch shall be removed and the pavement repaired to the satisfaction of the City Inspector. Damaged pavement within 10 feet of a patch must also be patched. #12
Patches must avoid frequent width changes.
12.04.100 PERMIT – CONDITIONS.
The permit referred to in Section 12.04.080 shall be issued upon the following conditions:
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A. It is understood and agreed by the permittee that the doing of any work under this permit shall constitute an acceptance of the provisions.
B. Before starting work on which an inspector is required, or whenever stated on the fact of this permit, the permittees shall notify the superintendent of streets or other designated employee of the city. Such notice shall be given at least three days in advance of the date work is to begin.
C. All work shall be planned and carried out so that there will be the least possible inconvenience to the traveling public except for the specific work permitted.
D. Upon completion of the work, all brush, timber, scraps and material shall be entirely removed and the rightof-way left in as presentable condition as before work started.
E. On work which requires the presence of an employee of the city as inspector, the salary, traveling expense and other incidental expense of such inspection during the work shall be paid by the permittee upon presentation of a bill therefor. No charge will be made for occasional routine inspection.
F. The permittee is responsible for all liability for personal injury or property damage which may arise out of work herein permitted, or which may arise out of a failure on the permittee's part to perform his obligations under this permit in respect to maintenance. In the event any claim of such liability is made against the city, or any department, officer or employee thereof, the permittee shall defend, indemnify and hold them and each of them harmless from claim. This permit shall not be effective for any purpose unless and until the above named permittee files with the city a surety bond in the form and amount required by the department, unless specifically exempted on the face hereof. The requirement that a bond be filed does not apply in the event the permittee is a governmental board which derives its revenue by taxation. (Ord. 217 § 9, 1965).
A. Permittee shall notify the City 48 hours prior to starting work under the permit.
B. Permittee shall not work on Saturdays, Sundays, City of Pinole holidays nor between the hours of 5:00 p.m. and 8:00 a.m. without the written permission of the City engineer.
C. All work shall be subject to monitoring, inspection, and approval by the City. It is the Permittee’s obligation to determine from the inspector what stages of frequency of inspection will be required.
Requests for inspection shall be made at least 48 hours in advance. All form work and subgrade shall be inspected by the City prior to the placement of concrete or asphalt concrete. All pipelines and other underground facilities shall be inspected by the City prior to covering. Permittee shall request a final inspection and acceptance of the work.
D. All work shall be planned and carried out with the least possible inconvenience to traveling public.
The Permittee shall assign properly trained and attired flagger(s) to direct traffic. Traffic shall not be unreasonably delayed. Flagging operations shall be in conformance with the Traffic Manual, flagging control chapter. Construction operations shall be conducted in such a manner as to cause as little inconvenience as possible to the abutting property owners. All work shall be subject to suspension if traffic delays are excessive.
E. Contractor shall request and obtain approval from the City engineer before any lane closures are implemented. Road closures shall not be permitted unless approved in writing by the City engineer. No open excavation shall be left unattended at any time.
F. Upon completion of the work, all brush, timber, scraps, material, etc., shall be entirely removed and the right-of-way shall be left in as presentable a condition as existed before work started.
Removal of the encroachment shall be at applicant’s expense and public facilities shall be restored to the satisfaction of the City engineer.
G. Permittee will properly maintain any encroachment in a safe and aesthetically acceptable condition for the duration of the occupancy. Inspection and repair of any damaged City facility resulting from the work under the permit shall be at the expense of the Permittee. 512 of 689
12.04.110 VIOLATION – PENALTY.
Any person, firm or corporation violating any of the provisions of this chapter, or of the codes adopted under this chapter, shall be deemed guilty of a misdemeanor and, upon conviction thereof, shall be punishable by a fine of not more than five hundred dollars or by imprisonment in the county jail for not more than six months or by both such fine and imprisonment. (Ord. 217 § 10, 1965). 513 of 689
CITY COUNCIL
REPORT
DATE: JUNE 21, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: RESOLUTION ADOPTING UPDATED USER AND REGULATORY FEES
RECOMMENDATION
Staff recommends the City Council hold a Public Hearing and adopt the proposed Resolution (attached) updating the City’s user and regulatory fees, with updated fees to be effective September 1, 2022.
BACKGROUND
In February 2020, the City Council adopted the City of Pinole Strategic Plan 2020 – 2025. The Strategic Plan identified four goals for the City (safe and resilient, financially stable, vibrant and beautiful, and high performance), and 22 individual strategies (special projects) to complete over a five-year timeframe.
One of the strategies under the goal of a financially stable Pinole is to “conduct a comprehensive fee study to ensure cost recovery of current and potential service fees.”
The City’s Revenue Policy – User Fees and Charges, a component of the Financial and Investment Policies, states the following:
The City of Pinole is empowered to recapture, through fees, up to the full cost of providing specific services. Regular and consistent review of all fees is necessary to ensure that the costs associated with delivery of individual services have been appropriately identified, and that the City is fully recovering those costs. It is the City’s policy to set user fees at full cost recovery levels, except where a greater community benefit is demonstrated to the satisfaction of the City Council, or when it is not cost effective to do so. The City will recover costs of new facilities and infrastructure necessitated through development impact fees consistent with state law. 10C
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This agenda item provides findings and recommendations from the recently completed user and regulatory fee study. The study, commenced in FY 2021/22, with support from ClearSource Financial Consulting (“ClearSource”), provides an up-todate analysis of the City’s current costs of providing fee-related services. This information can be used by the City Council as it considers potential updates to fees.
User and regulatory fees are set at the direction of the City Council at the conclusion of a public hearing to consider adoption of any new fees or fee increases. If updated fees are adopted, staff recommends a September 1, 2022 effective date for fee changes. (New development-related fees, such as building, planning, and engineering, cannot be effective any sooner than 60 days after approval by the City Council.)
REVIEW AND ANALYSIS
Cities often impose a user or regulatory fee for services related to an individual person or entity’s action, request, or behavior. Therefore, except in cases where there is an overwhelming public benefit generated by a city’s involvement in the individual action, a fee for service ensures that the individual bears most, if not all, of the cost incurred by the city to provide that service. When a fee targets “100% or full cost recovery,” the individual is bearing the entirety of the cost. When a fee targets less than full cost recovery, another city revenue source – in most cases, the General Fund – subsidizes the individualized activity.
Generally, fees for service are targeted to full cost recovery, inclusive of operating, direct, indirect, and capital costs, except in cases where the City Council cites a public interest in lower fees. The study reflects the full cost of providing each of the various services, but, in some cases, recommends assessing a fee that recovers an amount less than the full cost. The full cost of service, current fee, and proposed fee are indicated throughout the User and Regulatory Fee Study Report and Illustration of Proposed Fee Changes (attached).
Industry best practice and California statute are in harmony: user and regulatory fees should be set according to the estimated reasonable cost of service and should bear a fair and reasonable relationship to the payer’s burdens on, or benefits received from the activities and/or services provided by the City.
Additionally, ongoing review and adjustment of fees provides multiple benefits, including:
• Increasing the availability of General Fund revenues to be used for services and activities available to all residents and businesses, such as public safety services.
• Keeping pace with general cost inflation.
• Avoiding fee spikes that are more likely to occur when municipalities leave fees unchanged for a multi-year period.
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June 21, 2022 3
• Providing fee payers, city staff, and city policymakers with a pattern of consistency that provides information for forecasting and decision-making purposes.
• Helps meet fee-payer service level expectations by collecting fees to fund the existing level of services provided.
• Encouraging generational equity among fee payers by avoiding long-term stagnation of fees followed by significant fee increases.
Fee Categories that Were Examined in this Study
This study specifically examined fee categories including, but not limited to, the following:
• Administrative Services – Such as requests for records. • Building – Services include building permits for construction and sub-trades. • Planning – Services include development review/current planning, other community permitting, and miscellaneous labor.
• Engineering – Services include land development review and encroachment permitting.
• Fire Prevention – Services include review of business operations, construction, fire sprinkler and alarm systems for compliance with Fire Code. • Police – such as vehicle impound fees, fingerprinting fees, and police permit fees.
• Recreation – such as reserved facility use fees.
The proposed fees are intended to comply with applicable federal, state, and local laws including providing confirmation that the proposed fees and charges are not a tax as defined in Article 13C of the California Constitution and that the proposed fees are no more than necessary to cover the reasonable costs of the City’s activities and services addressed in the fees. Additionally, the manner in which the costs are allocated to a payor bear a fair and reasonable relationship to the payor’s burdens on, or benefits received from, the activities and services provided by the City.
Nearly every service for which a fee is imposed can be illustrated as follows, contrasting the components of the full cost of service, which is the maximum fee amount justified, against the local agency’s goals for cost recovery:
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Items Not Examined in this Study
This study specifically excluded examination of the following:
• Development Impact Fees
• Taxes
• Assessments
• Fines or Penalties
• Franchise Fees
• Utility Rates and Services Charges
These items are subject to different approval thresholds or are not subject to the same cost of service limitations as the fees examined as part of this study. Consequently, they are specifically excluded from the scope of this study.
Primary Outcomes
Administrative Fees
• Administrative Fees are proposed to remain relatively unchanged. • Many of the City’s Fees for Administrative Services are limited by the State of California.
• The Fee Schedule has been refined to reflect services currently provided. • A new fee is proposed to recover vendor processing costs associated with credit card transactions. This fee is intended to be a pass-through of amounts charged by the City’s credit card processing vendor.
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Building Fees
• Building plan review, permit processing and field inspection fees have been restructured to enhance the correlation between services provided and fees collected. The existing fee methodology does not consider economies of scale achieved as project size grows. The proposed fee methodology scales to allow for lower fees for less complex projects and higher fees for more complex projects.
• Establish fixed, consolidated fees for the City’s most common minor permits.
This will allow applicants to easily estimate permit fees and allow staff to efficiently administer the fee calculation and collection process. • Full cost recovery is targeted from proposed fees.
Planning Fees
• Due to the nature of development within California, many projects take a significant amount of resources over a multi-month and potentially multi-year timeframe, depending on project complexity and magnitude. • Current cost recovery varies depending on the fee service examined.
Generally, current fees recover approximately 60% of the City’s cost of service. • Fee-related cost of service has been recalibrated to include review support provided by other departments.
• Fees for minor projects continue to target less than full cost recovery. • Fees for major projects target full cost recovery.
Engineering and Encroachment Permit Fees
• The department uses a combination of outside service providers and internal staff to perform certain plan review and inspection activities. • The proposed fee structure encourages recovery of City costs in addition to contract service provider costs, while developing fixed fees intended to scale to reflect project complexity.
• The proposed fees are calculated based on the type of project reviewed and inspected.
• Full cost recovery is targeted from proposed fees.
Fire Prevention Fees
• Fire prevention fees are proposed for modification. The adjusted fees will align to fees collected by the Contra Costa County Fire Protection District.
Police Fees
• Police Fees are proposed to remain unchanged.
• The City’s Police Services are funded predominantly through tax revenues. 518 of 689
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Parks, Fields, and Facilities Rental Rates
• Parks and Recreation Departments throughout the State are facing significant challenges.
o Multi-year modification of services due to COVID-19
o Increases in labor, benefit, utility costs, services and supplies, and insurance related costs
o Providing access to facilities and programs that are safe to use and align to community standards (health and safety).
o Minimum wage increase since last update (2019) = 25%
o Regional cost inflation since last update = 10%
• Fees are generally proposed to be adjusted by change in regional cost inflation since last update. Proposed fee adjustment of 10%.
• Other minor refinements are proposed to the fee schedule to clarify fees for various services currently provided.
Fee Comparison Information
Similar fees are collected by communities throughout the region and the State. The proposed fee amounts do not exceed the City’s cost of service and are in-range of amounts charged by other jurisdictions. The tables below illustrate building permit and plan check fees for a variety of scenarios ranging from simple to complex. Note, amounts shown are based on consultant interpretation of other agency fee schedules.
Amounts shown are intended for illustrative purposes rather than representing an exact calculation.
Agency Bldg Permit and Plan Review Fee $25,000 Project Fee % of Project Valuation
Contra Costa County * $1,290 5%
Pinole - Current $1,331 5%
Martinez $1,423 6%
Pinole - Proposed $1,638 7%
Walnut Creek $1,936 8%
Richmond $2,157 9%
El Cerrito $2,648 11%
Building Permit and Plan Review Fee - $25,000 Project
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Agency Bldg Permit and Plan Review Fee $50,000 Project Fee % of Project Valuation
Contra Costa County * $2,007 4%
Martinez $2,347 5%
Pinole - Current $2,663 5%
Pinole - Proposed $3,071 6%
Walnut Creek $3,145 6%
Richmond $3,181 6%
El Cerrito $4,374 9%
Building Permit and Plan Review Fee - $50,000 Project
Agency Bldg Permit and Plan Review Fee - $100,000 Project Fee % of Project Valuation
Contra Costa County * $3,070 3%
Martinez $3,621 4%
Walnut Creek $4,849 5%
Pinole - Proposed $4,914 5%
Pinole - Current $5,325 5%
Richmond $5,854 6%
El Cerrito $7,025 7%
Building Permit and Plan Review Fee - $100,000 Project
Agency Bldg Permit and Plan Review Fee - $500,000 Project Fee % of Project Valuation
Contra Costa County * $10,827 2%
Martinez $11,788 2%
Richmond $12,807 3%
Pinole - Proposed $15,561 3%
Walnut Creek $15,888 3%
El Cerrito $21,250 4%
Pinole - Current $26,626 5%
Building Permit and Plan Review Fee - $500,000 Project
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Other Fee Updates
Development Impact Fees
Development impact fees, which have been established for police facilities, fire protection facilities, parks and recreation facilities, wastewater facilities, public facilities and equipment, traffic facilities, and drainage facilities, were not included in this fee study. As mentioned above, development impact fees are subject to different approval thresholds and are evaluated through a nexus study.
Staff plans to engage a consultant to assist the City with conducting a nexus study on the development impact fees. The last study was completed in 2008.
Staff recommends adjusting the fees in the updated master fee schedule. Pursuant to Pinole Municipal Code 3.20.096 (B), on July 1st of each fiscal year, the dollar amounts of development impact fees on the master fee schedule should be adjusted by a percentage equal to the percentage change in the “Engineering News-Record’s Construction Cost Index-San Francisco Bay Area” for the preceding twelve- month period calculated from April 1st to March 31st. Based on the calculation, the Construction Cost Index (CCI) increased by 15% over said period. Therefore, staff recommends adjusting the fees by 15% to align with the change in the CCI.
Pinole Community Television (PCTV) Fees
In addition to operating the City’s public, educational, and governmental (PEG) cable television station, Pinole Community Television (PCTV) also provides broadcast services to other jurisdictions and recording and production services to private parties on a fee for service basis. The fees have not been included in the master fee schedule for several years, mostly due to limited staffing and low service demands. In that regard, the fees are not included in the study and will be evaluated separately alongside the PCTV master plan that will be completed in FY 2022/23.
Agency Bldg Permit and Plan Review Fee - $1,000,000 Projec Fee % of Project Valuation
Contra Costa County * $17,376 2%
Richmond $20,369 2%
Martinez $20,442 2%
Pinole - Proposed $22,932 2%
Walnut Creek $27,092 3%
El Cerrito $37,185 4%
Pinole - Current $53,253 5%
Building Permit and Plan Review Fee - $1,000,000 Project 521 of 689
City Council Report
June 21, 2022 9
FISCAL IMPACT
Any additional revenue expected from the Proposed Master Fee Schedule is intended to offset the cost of providing existing services associated with those fee-related regulatory functions and other programs. Additional fee revenue is not intended to fund new services.
ATTACHMENTS:
A – Master Schedule of User and Regulatory Fees
B - User and Regulatory Fee Study Report and Illustration of Proposed Fee Changes C - Resolution Adopting Updated Schedule of Various User and Regulatory Fees 522 of 689
Master Schedule of User and Regulatory Fees
ATTACHMENT A
523 of 689
Fees Page
ADMINISTRATIVE FEES 1
BUSINESS LICENSE APPLICATION REVIEW FEES 3
RENTAL & BALCONY INSPECTION PROGRAM FEES 5
BUILDING FEES 6
DEVELOPMENT IMPACT FEES 11
PLANNING FEES 12
CODE ENFORCEMENT FEES 16
ENGINEERING AND ENCROACHMENT PERMIT FEES 17
FIRE PREVENTION FEES 20
POLICE FEES 28
SPECIAL EVENT AND FILM PERMIT APPLICATION REVIEW FEES 32 RECREATION AND FACILITY RENTAL FEES 33
WASTEWATER (SEWER) UTILITY FEES 39
City of Pinole
Table of Contents
Master Schedule of User and Regulatory Fees
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City of Pinole
MASTER FEE SCHEDULE - CITY CLERK ADMINISTRATIVE FEES
Fee Charge Basis Note
1 Hardcopy Records Request $0.10 per single sided page
2 Oversize documents $3 per page
3 Filing Fee - Notice of Intent to Circulate Initiative Petition $200 4 Garbage Service Exemption (Resolution No. 2005-39) $48 5 Administrative Fee for Waste Collection Lien (PMC
8.08.110(G)/Resolution No. 2008-165
$55
6 Appeal Fee for Business License Revocations, Massage Establishment /Operator Permits & Code Enforcement Actions (Resolution 2009- 122/11-19-2009)
$575 each
7 Requests Requiring Special Programming or Formatting Actual hourly rate plus cost of digital devices
[a]
Activity Description
[a] This fee applies to the creation of a new document or information not normally prepared, owned, used or retained by the City as part of the conduct of the Public's business. Fee also includes cost of any digital devices used to provide requested information. 1 525 of 689
City of Pinole
MASTER FEE SCHEDULE - FINANCE ADMINISTRATIVE FEES
Fee Charge Basis Note
1 Credit Card Transaction Processing Fee pass-through of vendor charge
% of amount paid by
credit card
[a]
2 Not Sufficient Funds Charge $25 each
3 Hourly Rates and Fees for Services Not Listed in this Fee Schedule a) Finance Personnel $131 per hour [b]
Activity Description
[a] Fee will only apply when credit card is used for payment of fees for development/fire-related fees, permits, plan review, etc. Fee is intended to serve as a pass-through based on vendor agreement.
[b] For services requested of City staff which have no fee listed in this Master Fee Schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. 2 526 of 689
City of Pinole
MASTER FEE SCHEDULE - BUSINESS LICENSES
Fee Charge Basis Note
1 Fixed Place of Business in Pinole (Includes Home Businesses & Pinole Contractors)
Per Year (includes one employee) $152
Additional Employees (2 to 19) $23 per employee
Additional Employees (over 20) $18 per employee
2 Rental Properties
Basic Fee for one Property (1 unit) $152
Each additional Unit (2-4 units) $18
Additional Units (5 or more) $10
3 Hotels and Motels
Basic Fee $152
Each Rental Unit $10
4 Bowling Alley
Basic Fee (includes 2 lanes) $152
Additional Lanes $52 each
5 Outside Licensed Contractors/Subcontractors
Annual fee for current calendar year $238
Semi-annual (6 consecutive months within the same calendar year) $131 Quarterly (3 consecutive months within the same calendar year) $78 6 Outside Personal/Professional Service $152 per year
7 Delivery Vehicles $152 per year
8 Public Amusements
Rides and Shows $128 per day
Carnival $1,299 per day
Circus
a) Base Fee $1,299 per day
b) Per Day, Per Show $259
9 Dance Hall $777 per year
10 Motion Picture Theatre $311 per year
11 Playhouse $311 per year
Activity Description
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City of Pinole
MASTER FEE SCHEDULE - BUSINESS LICENSES
Activity Description Fee Charge Basis Note
12 Pool Hall
Base Fee $152 per year
Per Table Over Two $76 per year
13 Advertising Vehicles
Per Vehicle $11 per day
Minimum Tax $83
14 Billboard $152 per year
15 Auctioneer
Daily Fee $128
Annual Fee $1,065
16 Pawnbroker $777 per year
17 Astrology, etc. $378 per month
18 Peddlers, solicitors $152 per year
19 Photographers
Daily Fee $25
Door-to-door solicitation for taking photographs, for enlargements, frames, etc. - per quarter
$76 per quarter
20 Fire Sale $259 per day
21 Distribution of Advertising Matter
Per Year (includes one employee) $152
Additional Employees (2 to 19) $23 per employee
Additional Employees (over 20) $18 per employee
Less than 40 weeks a year $18 per employee, per day
22 Transfer of Ownership Fee $6
23 Exemption Certificate $29
24 Penalty-Per Municipal Code 5.04.180 Sec. A (50% of license fee) 50% [a] 25 State Mandated Fee (AB 1379) (applies to All Licenses) $4 [a] Renewal must be postmarked, or hand delivered to City Hall by close of business on January 31 of calendar year for which business license applies to avoid penalty.
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City of Pinole
MASTER FEE SCHEDULE - RENTAL & BALCONY INSPECTION PROGRAM FEES Fee Note
1 Rental Inspection Program Fee
a) Base Fee (Covers Initial Inspection and First Reinspection) i) Single Family Unit, Duplex Unit, or Triplex Unit $360 ii) Multi-Family Unit Including Hotel/Motel Unit $225
b) Reinspection Fee (only applicable if required)
i) 2nd Reinspection 20% of initial fee
ii) 3rd Reinspection 30% of initial fee
iii) 4th Reinspection 40% of initial fee
2 Balcony Inpection Program Fee $180
Activity Description
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City of Pinole
MASTER FEE SCHEDULE - BUILDING FEES
Fee Note
1 HVAC Change-Out - Residential $180
2 Water Heater Change-Out - Residential $135
3 Residential Re-Roof
a) Up to 2,000 SF (Roof Area) $270
b) Each Add'l 1,000 SF or fraction thereof $90
4 Service Panel Upgrade - Residential $180
5 Battery Backup Storage $180
6 Electric Vehicle Charger $180
7 Generator $180
8 Residential Solar Photovoltaic System - Solar Permit
a) 15kW or less $315 [a]
b) Above 15kW $450 base fee, plus $15 per kW for each
kW above 15kW
[a]
9 Commercial Solar Photovoltaic System - Solar Permit
a) 50kW or less $1,000 [a]
b) 50kW – 250kW $1,000 base fee, plus $7 per kW for each kW above 50kW up to 250kW
[a]
c) Above 250kW $2,400 base fee, plus $5 per kW for each kW above 250 kW
[a]
10 Solar Thermal $315
11 Ground-Mount Solar $360
12 Swimming Pool/Spa Equipment Change-out Only $180
13 Swimming Pool Replaster $180
14 Residential Voluntary Seismic Retrofit $270
15 Retaining Wall
a) Wall Under 4' in height $360
b) Wall Over 4' in height
i) Up to 100 LF $720
ii) Each Additional 100 LF $45
16 CMU Wall
a) Wall Under 6' in height $360
b) Wall Over 6' in height
i) Up to 100 LF $720
ii) Each Additional 100 LF $45
17 Window / Sliding Glass Door - Retrofit / Repair
a) Up to 5 $180
b) Over 5 See Permit Fee Table
18 Fences Requiring a Building Permit $180
[a] Total fees shall not exceed amounts outlined in California Government Code 66015(a)(1).
A. Fees for Commonly Requested and Minor Miscellaneous Building Permit Types. Fees shown in this section (Section A.) include all applicable inspection, and plan review fees. Additional permit processing fees apply. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies.
Fee Description
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City of Pinole
MASTER FEE SCHEDULE - BUILDING FEES
Total Valuation Permit Fee
$1 to $2,000 $180.00
$2,001 to $25,000 $270.00 for the first $2,000 plus $19.57 for each add'l $1,000 or fraction thereof, to and including $1,000
$25,001 to $50,000 $720.00 for the first $25,000 plus $25.20 for each add'l $1,000 or fraction thereof, to and including $1,000
$50,001 to $100,000 $1,350.00 for the first $50,000 plus $16.20 for each add'l $1,000 or fraction thereof, to and including $100,000
$100,001 to $500,000 $2,160.00 for the first $100,000 plus $11.70 for each add'l $1,000 or fraction thereof, to and including $500,000
$500,001 to $1,000,000 $6,840.00 for the first $500,000 plus $6.48 for each add'l $1,000 or fraction thereof, to and including $1,000,000
$1,000,001 and up $10,080.00 for the first $1,000,000 plus $4.54 for each additional $1,000 or fraction thereof over $1,000,000
For permits for new construction, additions, tenant improvements or residential remodels requiring plumbing, electric, or mechanical review, the following percentages shall be added to the base permit fee Mechanical inspection fees = Base permit fee x .10
Determination of Valuation for Fee-Setting Purposes
● Building Valuation shall be based on the higher of 1) the applicant’s estimated valuation or 2) the most current Building Valuation as printed and published by the International Code Council and adjusted using the most current City Cost Index printed and published by R. S. Means Building Construction Cost Data. CRC, R108.3 Building permit valuations. Building permit valuation shall include total value of the work for which a permit is being issued, such as electrical, gas, mechanical, plumbing equipment, and other permanent systems, including materials and labor. The final building permit valuation shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
Note: For construction projects with permit fees calculated using Section B, additional fees apply for permit issuance. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California). Additional fees apply for plan review, when applicable.
B. Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, and Mechanical, Electrical, and/or Plumbing Permits Not Identified Elsewhere in This Fee Schedule
Plumbing inspection fees = Base permit fee x .10
Electrical inspection fees = Base permit fee x .10
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City of Pinole
MASTER FEE SCHEDULE - BUILDING FEES
Fee Note
1 Building Plan Check Fees - Building
a) Plan Review Fee, if applicable 75% [a]
b) Expedited Plan Check - At Application Submittal (when applicable) 1.5x standard plan check fee c) Revision Application Fee (per hour) (1-hour minimum) $180 d) Tract Home / Master Plan Construction (Production Units) 20% of standard plan check fee [b] e) Alternate Materials and Materials Review (per hour) $180 f) Excess Plan Review Fee (4th and subsequent) (per hour) $180 g) Revisions (per hour) $180
2 Building Plan Check Fees - Planning
(Fees Only Applied to Projects Requiring Review)
a) Zoning Clearance Verification $108
b) Planning Plan Check
i) Alterations/Additions - Residential $269
ii) New Construction - Single Family Residential $484
iii) New Construction - 2-4 Residential Units $914
iv) New Construction - 5+ Residential Units $2,365
v) New Construction - Non-Residential $914
vi) Alterations/Additions - Non-Residential $484
3 Building Plan Check Fees - Public Works Engineering
(Fees Only Applied to Projects Requiring Review)
a) Swimming Pool $200
b) Block Wall $100
c) Fence $100
d) Sign $100
e) Alterations/Additions - Residential $150
f) New Construction - Single Family Residential $400
g) New Construction - 2-4 Residential Units $600
h) New Construction - 5+ Residential Units $1,200
i) New Construction - Non-Residential $800
j) Alterations/Additions - Non-Residential $200
k) Trash Capture, SWPPP, and NPDES Review Fees See Eng. Fee Schedule l) Permits / Plan checks not listed above See footnote [c] [a] Includes up to three plan checks. The City will bill hourly for additional plan review required.
C. Building Plan Review Fees
Activity Description
When applicable, plan check fees shall be paid at the time of application for a building permit.
The plan checking fee is in addition to the building permit fee [b] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time.
[c] Engineer/technician to determine hours and applicable fee at time of application. 8 532 of 689
City of Pinole
MASTER FEE SCHEDULE - BUILDING FEES
Fee Note
1 Permit Processing Fee $75
2 Fire Permit Processing Fee $75
3 Outside Contractor Business License Processing Fee $60 4 Business License Inspection Fee
a) Residential Home Occupation $60
b) Non-Residential $135
5 General Plan Maintenance Fee (% of permit fee) 10%
6 Technology Fee (% of plan review and permit fee) 10%
7 Strong Motion Instrumentation (SMI) Fee Calculation
a) Residential $0.50 or valuation x .00013
b) Commercial $0.50 or valuation x .00028
8 Building Standards (SB 1473) Fee Calculation (Valuation) a) $1 - $25,000 $1
b) $25,001 - $50,000 $2
c) $50,001 - $75,000 $3
d) $75,001 - $100,000 $4
e) Each Add'l $25,000 or fraction thereof Add $1
9 Temporary Certificate of Occupancy (per 30 Days) $270 10 Permit Extension $180
11 Permit Reactivation Fee
a) Reactivation Fee if All Inspections Have Been Performed and Approved Up to But Not Including Final Inspection
$180
b) Reactivation Fee - All Other Scenarios
i) Permit Expired Up to One Year 50% of Original Base
Building Permit Fee
ii) Permit Expired More than One Year 100% of Original Base Building Permit Fee
12 Permit Reissuance Fee $90
13 Damaged Building Survey (Fire, Flood, Vehicle Damage, Etc.) $270 14 AB 838 Violation Fees
a) Investigation resulting in Violations under AB 838 (per hour) (1-hour minimum) $180 b) Inspection Report Production for Violations under AB 838 (per hour) (1-hour minimum) $180 D. Other Fees
Activity Description
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City of Pinole
MASTER FEE SCHEDULE - BUILDING FEES
Fee Note
D. Other Fees
Activity Description
Other Fees
15 Phased Inspection Fee (per inspection) $90
16 After Hours Inspection (per hour) (4-hour minimum) $216 17 Re-inspection Fee (2nd Time or More) (each) $90 [a]
18 Missed Inspection Fee $90
19 Duplicate Copy of Permit $60
20 Duplicate Copy of Certificate of Occupancy $30
21 Construction and Demolition Waste Management Review Fee $90 22 Fees for Services Not Listed in this Fee Schedule (per 1/2 hour) $90 Violation Fees
23 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
Refunds
24 Refunds
a) Fees Erroneously Paid or Collected by the City 100% refund b) Refund of Plan Review Fees - Prior to Plan Review Commencing up to 80% refund c) Refund of Permit Fees - Prior to Inspection Commencing up to 80% refund d) 180 Days After Payment of Fees no refund
[a] Reinspection fee applies after the first re-inspection. 10 534 of 689
City of Pinole
MASTER FEE SCHEDULE - DEVELOPMENT IMPACT FEES
Single Family Multi-Family Office Commercial Industrial Institutional 1 Police $1,321.29 $1,000.98 $500.49 $160.16 $400.40 $40.04 2 Fire Protection $1,688.49 $1,279.16 $639.58 $204.67 $511.66 $51.16 3 Public Facilities & Equipment $2,278.48 $1,726.13 $863.06 $276.18 $690.45 $69.05 4 Wastewater $5,684.45 $4,263.05 $2,640.40 $2,640.40 $2,160.85 $1,439.80 5 Transportation $477.05 $338.71 $639.25 $1,598.13 $419.81 $1,211.72 6 Drainage $1,270.54 $76.23 $186.67 $186.67 $369.46 $437.52 7 Parks and Recreation $9,215.85 $6,981.71 n/a n/a n/a n/a 8 Subtotal $21,936.16 $15,665.97 $5,469.46 $5,066.21 $4,552.62 $3,249.29 9 Administration (3%) $658.08 $469.98 $164.08 $151.99 $136.58 $97.48 10 Total $22,594.25 $16,135.95 $5,633.54 $5,218.19 $4,689.20 $3,346.76 Activity Description
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City of Pinole
MASTER FEE SCHEDULE - PLANNING FEES
Fee Note
Design Review
1 Administrative Design Review: Single family residential additions; additions of less than 500 sf for multifamily and nonresidential
$725
2 Comprehensive Design Review – Small
New single family residence; new multifamily building with 2 to 4 units; multifamily and nonresidential additions 500 to 5,000sf
$3,700
3 Comprehensive Design Review – Medium
New multifamily building with 5 to 10 units; multifamily and nonresidential additions 5,001 to 10,000sf
$9,941
4 Comprehensive Design Review – Large
New multifamily building of 10 or more units; new nonresidential buildings; multifamily and nonresidential additions greater than 10,000sf
$20,000 Deposit;
$14,000 Minimum Fee
5 Sign Permit: New Sign/Approved Program, replace old sign as previously approved, etc. $430 6 Creative Sign Program: Encourage signs of unique design $750 7 Sign Program: 5 or more signs or greater than 200 sq. ft. of total aggregate sign area or building with 3 or more tenants.
$2,150
Use Permits
8 Similar Use Determination $325
9 Administrative Use Permits (AUP): Outdoor Dining $875 10 Temporary Use Permits (TUP) – Small.
Special one-day events, such as grand openings
Outdoor sales and display.
Seasonal sales (Christmas tree sales, pumpkin sales)
$350 [a]
11 Temporary Use Permits (TUP) – Large.
Construction yards and storage sheds
Expositions, concerts, clinics, amusement rides, and flea markets. $775 [a]
12 Conditional Use Permits (CUP) $5,186
13 Home Occupation Permit $140
14 Condo Conversion Permit $7,500 Deposit;
$5,000 Minimum Fee
15 Tree Removal Permit $215
16 Use Permit Amendments $2,580
17 Use Permit - Combined with Other Permits 100% of highest applicable permit fee, plus 50% of all other
applicable permit fees
Activity Description
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City of Pinole
MASTER FEE SCHEDULE - PLANNING FEES
Activity Description Fee Note
Variances
18 Minor Deviation $660
19 Single Family Variance $1,650
20 All Other Variance Requests $4,730
Policy / Plan Amendments
21 Prezoning / Annexation $20,000 Deposit;
$14,000 Minimum Fee
22 Rezoning / Zoning Code Amendment (Includes Map and Text) $9,460 23 Minor Development Plan Amendment $430
24 General Plan Amendment $10,000 Deposit;
$7,000 Minimum Fee
25 Specific Plan Amendment $10,000 Deposit;
$7,000 Minimum Fee
Subdivision / Mapping
26 Subdivision / Tentative Map
a) Minor Subdivision / Parcel Map (4 Lots or Less) $5,000 Deposit; $3,500 Minimum Fee
b) Major Subdivision / Tract Map (5 or More Lots) $7,500 Deposit; $5,000 Minimum Fee
27 Lot Line Adjustment $2,000 Deposit;
$1,400 Minimum Fee
28 Lot Merger $2,000 Deposit;
$1,400 Minimum Fee
29 Easement / Street Vacation / Existing Utility Review $2,000 Deposit; $1,400 Minimum Fee
30 Final Map
a) Parcel Map $5,000 Deposit;
$3,500 Minimum Fee
b) Tract Map $7,500 Deposit;
$5,000 Minimum Fee
Environmental Review
31 Categorical Exemption $250
32 Initial Study $3,500 or Consultant Cost + 15%
33 Negative Declaration $5,000 Deposit;
$3,500 Minimum Fee
34 Mitigated Negative Declaration $10,000 Deposit;
$7,000 Minimum Fee
35 Environmental Impact Report Consultant Cost + 15%; Deposit TBD
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City of Pinole
MASTER FEE SCHEDULE - PLANNING FEES
Activity Description Fee Note
Agreements
36 Development Agreement $10,000 Deposit;
$7,000 Minimum Fee
37 Affordable Housing Agreement $10,000 Deposit;
$7,000 Minimum Fee
38 Review of CC&R's $2,500 Deposit;
$1,750 Minimum Fee
Other Development Services
39 Extensions 1/2 Original Fee
40 Appeals of Department, Administrative and Planning Commission Actions (Per Appeal) $500 + $2,500 Deposit [b] 41 Zoning Administrator Hearing (Each Required Hearing) $485 42 Planning Commission / City Council Hearing (Each Required Hearing) $645 43 Records Research $100 per half hour after first hour 44 Address Assignment $215
Public Noticing
45 Project Notification Sign $250 per sign
(as needed)
46 Public Noticing (Administrative) $450
47 Public Noticing (Public Hearing Required) $700
48 Public Noticing (Deposit-Based Project) Deposit
Small Cell Wireless
49 Small Cell: Right of Way Pole Usage Fee $270 per pole annually 50 Small Cell Wireless Attachment Fee $500 for first five + $100 for each additional
51 Small Cell Wireless New Pole $1,000
Affordable Housing Requests
52 Equity-Share Payoff Demand $323
53 Reconveyance $323
54 Density Bonus Application $430
Redevelopment (Successor Agency)
55 Loan Extension Application Fee (Commercial/Residential) $325 14 538 of 689
City of Pinole
MASTER FEE SCHEDULE - PLANNING FEES
Activity Description Fee Note
Technology Enhancement Fee
56 Technology Fee (% of plan review and permit fee) 10% Violation Fees
57 Penalty for Work Without Planning Approval equal to
permit fee
Hourly Rates and Fees for Services Not Listed in this Fee Schedule 58 Rates for Services Not Listed Above
a) Planning Personnel (per hour) $215
b) Contract Planning, Peer Review, Architecture Review, Etc. Pass through of Actual Cost + 15% c) Specialized Attorney Services Pass through of Actual Cost [a] Temporary use permit fee may be reduced to $0 (no charge) for non-profit entities.
Funds expended for staff time shall not be dependent upon the City’s approval or disapproval of the application request. Any deposit amounts remaining after final project close out will be returned to applicant (less bond amounts held by the City).
As may be required by the Planning Department or Public Works Department for project evaluation or environmental review, all payment for attorney and consultant work shall be the responsibility of the applicant.
Overview of Fee Structure
Fees may be either fixed fees, or Full Cost Recovery with Minimum Amount Due. When a fee is Full Cost Recovery with Minimum Amount Due, the minimum amount charged shall be the Minimum Fee. The City reserves the right to collect amounts in excess of the minimum fee when City costs or other review costs (e.g. consultant, County, attorney, etc.) exceed this amount.
Use of Full Cost Recovery with Minimum Amount Due
For fees collected using Full Cost Recovery with Minimum Amount Due, the City will provide an accounting of internal costs and other related costs (e.g. consultant, County, attorney, etc.), to support any amounts billed in excess of the minimum amount due.
Full Cost Deposits and Deposit Replenishment Policy
[b] Planning Commission Appeal requests initiated by the City Council members shall be accompanied by a $250 rather than $500 appellant fee.
The $250 may be refundable if the appeal initiated by a majority of the City Council members that hear the appeal request.
Applicants for full cost (deposit-based) submittals shall pay for all City staff and contract service provider time and materials required to process the application. A full cost reimbursement agreement shall be included with the project application submittal package. Projects outside the scope of this fee schedule will be subject to a full cost reimbursement agreement to be approved by the City Manager and/or City Council. This reimbursement agreement will include the identification of a work program and will include cost estimates for both City staff time and consultant services based on a defined scope of work.
Initial deposits will be collected and held by the City in a deposit account at the time the application is submitted. Project billing amounts will be drawn from the deposit account. If the deposit is reduced to below 20% of the initial deposit amount, the applicant will be notified and required to supplement the deposit account with an additional amount.
When more than one full cost application is submitted, the sum total of the initial full cost deposit amount may be reduced by up to 20% at the discretion of the Planning Director.
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City of Pinole
MASTER FEE SCHEDULE - CODE ENFORCEMENT FEES
Fee Note
1 Courtesy Inspection
a) First Inspection No Charge
b) Second Inspection to Verify Violation Corrected No Charge c) Each Additional Inspection $77
2 Re-Inspection Fee $77
3 Abatement Warrant $308
4 Serving Notice $38
5 Lien Approval Fee $150
6 Special Assessment Approval Fee $150
7 Lien Release Fee $150
8 Tobacco Retailer License
a) New $209
b) Renewal $209
c) Late Renewal Same as Business Lic.
d) Suspension Appeal $1,000
e) Citation Appeal $25
9 Request for Extension of Time
a) First Request No Charge
b) Second and Subsequent Requests (each) $35
10 Oversized and Non-Motorized Vehicle Visitor Parking Permit bill hourly; 1-hour min. [a] 11 Appeals
a) Notice and Order Appeal $575
b) Notice of Violations Appeal $575
c) Administrative Citation Appeal $25
12 Technology Fee (% of Fee) 10%
13 Late Payment Penalty 5% of unpaid amount
14 Rates for Services Not Listed Above
a) Code Enforcement Personnel (per hour) $154
b) Specialized Services Including, but not limited to, Attorney and Abatement Services Pass through of Actual Cost [a] Pinole Municipal Code Section 8.24.035.C.3
Activity Description
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City of Pinole
MASTER FEE SCHEDULE - ENGINEERING AND ENCROACHMENT PERMIT FEES Fee Note
Encroachment Permit Fees
1 Permit Issuance Fee (applies to all encroachment permits) $150 2 Permit Renewal Fee / Time Extension $100
3 Permit Fee
a) Sewer Lateral
i) Base Permit Fee $200
ii) Video Inspection, If Required $100
b) Concrete Flat Work or Under Sidewalk Drain
i) Up to 500 SF $400
ii) Add for Each Additional 500 SF $100
c) Street Cut or Drainage Modifications
i) < 10 CY excavated $600
ii) Add for Each Additional 10 CY $300
d) Utility Pole - Set, Relocate or Remove $400
e) Utilities Structure Inspection $300
f) Storage in Public Right-of-Way for Moving Pods $100
g) Landscape Maintenance $100
h) Temporary Staging for Items Not Listed Above $100
i) Block Party Permit Permit Issuance Fee
j) Vendor Permit Permit Issuance Fee
k) Traffic Control Only $200
l) Major Project [a]
i) First Day $600
ii) Each Additional Day $300
m) Projects Greater than Two Weeks in Duration $4,000 Deposit n) Permit Types Not Listed $200
4 Other Applicable Fees, if Required
a) Traffic Control Plan Review $300
b) Revocable Encroachment Permit / Hold Harmless Agreement $500 5 Permit Bond / Deposit
a) One-year maintenance bond for street cuts equal to the value of the work or as determined by Public Works Director / City Engineer.
Varies - See description
b) Bond for concrete work, including curb, gutter and sidewalk drains. Deposit is equal to the value of the work or as determined by Public Works Director / City Engineer. Deposit is returned upon passing final inspection for concrete work.
Varies - See description
c) One-year maintenance bond for storm drainage modifications equal to the value of the work or as determined by Public Works Director / City Engineer.
Varies - See description
Activity Description
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City of Pinole
MASTER FEE SCHEDULE - ENGINEERING AND ENCROACHMENT PERMIT FEES Activity Description Fee Note
Grading Fees
6 Grading Plan Review
a) 0 - 50 CY
b) 50 to 10,000 CY $900
c) 10,001 to 100,000 CY $1,300
d) Add for Each 10,000 CY above 100,000 $300
7 Grading Permit Issuance $200
8 Grading Permit Bond (per CY) $5
9 Grading Inspection
a) 0 - 50 CY
b) 50 to 10,000 CY $1,200 [b]
c) 10,001 to 100,000 CY $2,400 [c]
d) Add for Each 10,000 CY above 100,000 $200
Erosion and Clean Water (Including Full Trash Capture System) 10 Stormwater Pollution Prevention Construction Permit: C.6 Inspections (Permits for Construction Projects that Require Stormwater Pollution Prevention, Includes Monthly Inspection)
a) Less than 1-Acre Hillside Site, Requiring an Erosion and Sediment Control Plan $600 [d] b) More than 1-Acre Requiring an Erosion and Sediment Control Plan $1,200 [d] c) Re-Inspections (Due to Fail in Maintaining BMP's) $200 [d] 11 C.3 Fees for Projects Which Create or Replace More than 10,000 SF of Impervious Surface a) Stormwater Control Plan Review / Approval $900 [d]
b) Operations and Maintenance Plan Review / Approval $500 [d] c) Annual Inspection Fee
i) Up to 25,000 SF $800 [d]
ii) Greater than 25,000 SF $1,600 [d]
Oversize Load Permit Fee
12 Oversize Load Permit Fee
a) Per Day $16
b) Annual $90
Temporary Barricade Delivery / Pickup
13 Temporary Barricade Delivery / Pickup
a) Temporary Barricade Delivery / Pickup $200
b) Refundable Security Deposit TBD by Public Works Director / City Engineer
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City of Pinole
MASTER FEE SCHEDULE - ENGINEERING AND ENCROACHMENT PERMIT FEES Activity Description Fee Note
Other
14 After Hours Inspection (per hour) (4-hour minimum) $240 15 Re-inspection Fee / Missed Inspection / Excessive Inspection Fee (2nd Time or More) $200 [e] 16 Excessive Resubmittals $200 [e]
17 Revisions $200
Expedited Permit / Plan Review Fees
18 Expedited Permit / Plan Review Fees 1.5x standard fee Technology Enhancement Fee
19 Technology Fee (% of plan review and permit fee) 10% Violation Fees
20 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
Hourly Rates and Fees for Services Not Listed in this Fee Schedule 21 In-House Public Works Personnel $200
22 Contract Service Providers Pass through of Actual Cost + 15%
23 Attorney Services Pass through of Actual Cost
[b] Fee includes up to 8 inspections. Any additional inspections will be charged at hourly rate. [c] Fee includes up to 16 inspections. Any additional inspections will be charged at hourly rate. [a] Major Projects include ground disturbing activities, projects lasting longer than three days, or projects that require permanent traffic control for the duration of the project (e.g. excavation, trenching, boring, etc.). [e] All fees include up to three plan checks and inspection and re-inspection. The City will bill hourly for additional plan review and inspections required.
[d] If a contract service provider is used for these reviews, the City may pass through of actual cost, plus 15% to the applicant, rather than fixed fee amounts listed.
19 543 of 689
City of Pinole
MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Fee * Note
OPERATIONAL PERMITS
1 Aerosol Products
Permit to store, manufacture, or handle an aggregate quantity of Level 2 or Level 3 aerosol products in excess of 500 pounds net weight.
$316
2 Amusement Buildings
Permit to operate a special amusement building.
$316
3 Aviation Facilities
Permit to use Group-H or Group-S occupancies for aircraft servicing or the repair of aircraft, including aircraft fuel-servicing vehicles.
Does not include permits for hot works, flammable/combustible spraying operations, or hazardous materials.
$632
4 Carbon Dioxide Systems used in Beverage Dispensing Applications Permit to operate a carbon dioxide system used for beverage dispensing having more than 100 pounds of carbon dioxide.
$316
5 Carnivals, Fairs, Festivals, and Exhibitions
a) Permit to operate a carnival, fair, festival, or exhibition. Inspections conducted during normal work hours – (1.25 hours).
$395
b) Additional inspection time during normal business hours, per ½ hour. $158 c) Additional inspection time after normal business hours, per hour. $316 d) Overtime and Weekend Inspections: Two hour minimum fee. $632 6 Cellulous Nitrate Film
Permit to store, use, or handle cellulose nitrate film in a Group A occupancy. $474
7 Combustible Dust Production
Permit to operate facility with operations producing combustible dust (e.g., grain elevator, flower starch milk, fee mill, or a plan pulverizing aluminum, coal, cocoa, magnesium, spices or sugar, etc.).
a) Up to 2500 sq. ft. $316
b) More than 2500 sq. ft. $632
8 Combustible Fibers
Permit to store or handle combustible fibers in excess of 100 cu. ft. $632
9 Compressed Gas
Permit to store, use, or handle compressed gases at normal temperature and pressure in excess of the amounts listed in Table 105.6.9 of the CFC.
$395
10 Covered and Open Mall Buildings
Permit for the placement of retail fixtures and displays, concession equipment, displays of highly combustible goods, liquid or gas-fired equipment, and the use of open flame or flame producing equipment in the mall.
$395
11 Cryogenic Fluids
Permit to produce, store, transport on site, use, handle, or dispense cryogenic fluids in excess of the amounts listed in Table 105.6.11 of the CFC.
$395
Activity Description
20 544 of 689
City of Pinole
MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Activity Description Fee * Note
12 Cutting and Welding
Permit to conduct cutting or welding operations.
$395
13 Dry Cleaning
Permit to engage in dry cleaning operations or to change to a more hazardous cleaning solvent in existing dry cleaning equipment.
$395
14 Explosives
Permit to manufacture, store, handle, sell, or use any quantity of explosives or explosive materials. See Pyrotechnic Special Effects Material section. a) Up to 100 lbs. $632
b) More than 100 lbs. $948
15 Gunpowder Sales
Permit for the resale of gunpowder (does not include inspection fees required in FC – 15b.3). a) Up to 100 lbs. $2
b) More than 100 lbs. $10
c) Inspection time, per ½ hour. $158
16 Fire Hydrants and Valves
Permit to use or operate fire hydrants or valves intended for fire suppression.
See Engineering Fee Schedule for temporary construction water supplies. $316
17 Flammable and Combustible Liquids
a) Permit to use or operate a pipeline for the transportation within facilities of flammable or combustible liquids.
$395
b) Permit to store, handle, or use Class I liquids. In excess of 5 gallons – Inside. $395 c) In excess of 10 gallons – Outside. $632
d) Permit to store, handle, or use Class II or Class III liquids. In excess of 25 gallons – Inside. $395 e) In excess of 60 gallons – Outside. $395
f) Permit to store, handle, or use class IIIB liquids in tanks or portable tanks for fueling motor vehicles at motor fuel dispensing facilities or where connected to fuel-burning equipment. $395
g) Permit to remove Class I or Class II liquids from an underground storage tank used for fueling motor vehicles by any means other than the approved, stationary on-site pumps normally used for dispensing purposes.
$395
h) Permit to place temporarily out of service (for more than 90 days) an underground, protected above-ground, or above-ground flammable or combustible liquid tank. $948
i) Permit to change the type of contents stored in a flammable or combustible liquid tank to a material that poses a greater hazard than that for which the tank was designed and constructed.
$395
j) Permit to manufacture, process, blend, or refine flammable or combustible liquids. $632 18 Floor Finishing
Permit to use Class I or Class II liquids for the refinishing of floorings in excess of 350 sq. ft. $395
19 Fruit and Crop Ripening
Permit to operate a fruit or crop ripening facility or conduct a fruit-ripening process using ethylene gas.
$316
21 545 of 689
City of Pinole
MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Activity Description Fee * Note
20 Fumigation and Insecticidal Fogging
Permit to operate a business of fumigation or insecticidal fogging and to maintain a room, vault, or chamber in which a toxic or flammable fumigant is used.
N/C
21 Hazardous Materials
Permit to store, transport on site, dispense, use, or handle hazardous materials in excess of the amounts listed in Table 105.6.21 of the CFC.
a) 1-5 products. $316
b) 5-10 products. $948
c) 11 or more products. $1,580
22 HPM Facilities
Permit to store, handle, or use hazardous production materials. $1,580
High-Piled Storage
23 Permit to use a building or portion thereof for high-pile storage in excess of 500 square feet. $632 24 Up to 5,000 sq. ft. More than 5,000 sq. ft. $948
25 Hot Work
Permit to conduct hot work.
$158
26 Industrial Oven
Permit to operate an industrial oven.
$632
27 Lumber Yards and Woodworking Plants
Permit for the storage or processing of lumber exceeding 100,000 board feet. $632
28 Liquid- or Gas-Fueled Vehicles or Equipment in Assembly Buildings Permit to operate, display, or demonstrate liquid- or gas-fueled equipment in assembly buildings.
$316
29 LPG
a) Permit to dispense, store, and use LPG. $395
b) Permit to operate a plant/facility. $632
c) Permit to exchange cylinders only – no refilling. $316 30 Magnesium
Permit to melt, cast, heat, cast, or grind more than 10 lbs. $474
31 Miscellaneous Combustible Storage
Permit to store in any building or upon any premises in excess of 2,500 cu. ft. gross volume of combustible empty packing cases, boxes, barrels or similar containers, rubber tires, rubber, cork, wood or plastic pallets, or similar combustible materials. $632
Motor Fuel-Dispensing Facilities
32 Permit to operate automotive, marine, and fleet motor fuel-dispensing facilities. $632 33 Permit to dispense liquid fuels from tank vehicles into the fuel tanks of motor vehicles, marine craft, and other special equipment at approved locations. Also includes the limited or temporary fueling operations for special events (e.g., the fueling of watercraft from shore, piers, floats, or barges).
$316
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MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Activity Description Fee * Note
34 Open Flames and Torches
Permit to remove paint with a torch, or to use a torch or open flame device in a wildfire risk area.
$316
35 Open Flames and Candles
Permit to use open flames or candles in connection with restaurants, public assemblies, or drinking establishments.
$316
36 Organic Coatings
Permit to manufacture any organic coating in excess of 1 gallon in one day. $316
37 Public Assemblies
Permit to operate place of assembly.
a) Occupancy load 50-100 $395
b) Occupancy load 101-200 $632
c) Occupancy load 201-299 $632
d) Occupancy load 300 + $948
38 Pyrotechnic Special Effects Material
Permit to use or handle fireworks or pyrotechnics.
a) Inspections during normal work hours – (2 hours). $632 b) Additional inspection time during normal business hours, per ½ hour $158 c) Additional inspection time after normal business hours, per hour $316 d) Overtime and weekend inspections: Two-hour minimum fee. $632 39 Permit to use or handle fireworks or pyrotechnics, including fireworks aerial displays. a) Inspections during normal work hours – (2.5 hours). $790 b) Additional inspection time during normal business hours, per ½ hour. $158 c) Additional inspection time after normal business hours, per hour $316 d) Overtime and weekend inspections: Three hour minimum fee. $948 40 Pyroxylin Plastics
Permit to store or handle more than of 25 lbs. of cellulose nitrate (pyroxylin) plastics, or to assemble or manufacture articles involving pyroxylin plastics. $316
41 Refrigeration Equipment
Permit to operate a mechanical refrigeration unit or system. $474
42 Repair Garages
Permit to operate an engine or motor vehicle repair garage, including automotive, marine and similar fueled apparatus.
a) 1 – 4 repair bays $395
b) 5 – 8 repair bays $474
c) More than 8 repair bays $632
43 Rooftop Heliport
Permit to operate a rooftop heliport.
$316
23 547 of 689
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MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Activity Description Fee * Note
44 Spraying or Dipping
Permit to conduct spraying or dipping operations utilizing flammable or combustible liquids or the application of combustible powder.
$395
45 Storage of Scrap Tires and Tire Byproducts
Permit to establish, conduct, or maintain storage of scrap tires and tire byproducts in excess of 2,500 cu. ft. of total volume. See Tire Storage section $632
46 Temporary Membrane Structures and Tents
Permit to operate an air-supported temporary membrane structure, including tents and canopies, having an area in excess of 400 sq. ft. (inspections during normal work hours only). a) 401 sq. ft. to 699 sq. ft. $158
b) 700 sq. ft. to 5,000 sq. ft. $316
c) More than 5,000 sq. ft. $474
d) Additional inspection time during normal business hours, per ½ hour. $158 e) Additional inspection time after normal business hours, per hour. $316 f) Overtime and weekend inspections: Two-hour minimum fee. $632 g) Permit to extend the use of a tent, canopy, or air-supported structure for an additional 180 days. (1 extension per structure)
$316
47 Tire Rebuilding Plant
Permit to operate and maintain a tire rebuilding plant. $632
48 Waste Handling Facility
Permit to operate a wrecking yard, junkyard, or waste handling facility. $632
49 Wood Products
Permit to store chips, hogged material, lumber, or plywood in excess of 200 cu. ft. $632
50 Asbestos Removal
Permit to conduct asbestos removal operations.
$316
51 Automobile Wrecking or Dismantling Yard
Permit to operate an automobile wrecking or dismantling yard. $632
52 Battery Systems
Permit to operate stationary lead-acid battery systems having a liquid capacity of more than 50 gallons.
$316
53 Christmas Tree Sales
Permit to operate a Christmas Tree lot.
$632
54 Emergency Responder Radio Coverage
Permit to operate a facility with emergency responder radio coverage systems. $158
55 Model Rockets
a) Permit to sell model rocket motors or launch model rockets in excess of three launches per event. Permits are per site and are effective as long as site conditions remain unchanged. $316
b) Additional site inspection time, per half hour. $158 24 548 of 689
City of Pinole
MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Activity Description Fee * Note
56 Tire Storage
Permit to store tires in excess of 1,000 cu. ft. inside buildings. $395
57 Oil Extraction Process
Permit to extract oil from organic material by a process that uses a volatile solvent or liquid carbon dioxide.
$316
58 Indoor Growing Operation
Permit to conduct an indoor growing operation, except agricultural greenhouses in an agricultural zone.
$316
LICENSED CARE FACILITY - 24 HOURS
59 Inspection of a 24-hour licensed care facility, including: Social Rehabilitation Facility, Residential Care Facility, Assisted Living, Residential Care Facility for the Elderly, Halfway Houses, Community Correction Centers, Re-entry Centers, Treatment Programs, Work Furlough, Alcoholism or Drug Abuse Recovery/Treatment Facility, Congregate Living Health Facility, Group Homes, Immediate Care Facility, and Infant Care Facility. a) Base Fee. $316
b) Plus $ 4.00 per unit/occupant. $4
c) Inspection of a 24-hour Infant Care Facility for children 2 ½ years of age and younger. i )Base Fee. $316
ii) Plus $ 4.00 per unit/occupant. $4
60 LICENSED CARE FACILITY - LESS THAN 24 HOURS
Inspection of a non-24-hour license care facility with occupant load greater than 6, including:
Adult Day Care, Adult Day Support Center, Child Day Care, Infant Day Care, and Large Family Day Care Home.
a) Adult or Day Care Facility (non-ambulatory) $316
b) Adult or Child Large Family Day Care $316
c) Adult or Child Day Care Center $316
d) Inspection of a Licensed Clinic $316
61 SCHOOLS - (E Occupancy)
Permit to operate and maintain a school.
a) Occupant load less than 50. $395
b) Occupant load 50-149. $632
c) Occupant load 150-499. $632
d) Occupant load 500 or greater. $948
62 HIGH-RISE/MID-RISE - FIRE & LIFE SYSTEM
SAFETY INSPECTION
a) High Rise Inspection of a Hi-Rise building (State certification inspection) - Pre 1974. $2,528 b) High Rise Inspection of a Hi-Rise building (State certification inspection) - Post 1974. $632 c) Plus $.006 per sq. ft. .006 / sq. ft.
25 549 of 689
City of Pinole
MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Activity Description Fee * Note
63 Mid-Rise
a) Inspection and test of life safety systems (e.g., smoke management), including where such systems are installed in lieu of fire department access or when required for the mitigation of other life safety issues or requirements.
$632
b) Plus $.006 per sq. ft. .006 / sq. ft.
64 HOSPITALS – INSTITUTION / JAILS - Hospitals (medical, surgical, and psychiatric) and Nursing Homes
a) Inspection of hospital or nursing home. $632
b) Plus $ 4.00 per patient/bed. $4
65 Out-Patient Clinics
a) Inspection of out-patient clinic with more than 5 patients. $316 b) Plus $ 4.00 per unit/occupant. $4
66 Police Services Facilities (holding cells)
Inspection of police services facilities and DOJ review (includes the approval of Evacuation & Life Safety Procedures).
$316
67 Adult/Juvenile Detention Facilities
Inspection of adult and/or juvenile detention facilities. $948
MULTI-RESIDENTIAL - (hotel, motel, apartments, condominiums) 68 Motel/Hotel
a) Inspection of a hotel or motel. $474
b) Plus $ 4.00 per unit. $4.00 / unit
69 Apartments/Condominiums
a) Inspection of apartments or condominiums, three stories or more. $474 b) Plus $ 4.00 per unit. $4.00 / unit
c) Inspection of apartments or condominiums, less than three stories. i) 3 – 12 units, base fee. $115
ii) 13 - 30 units, base fee. $158
iii) Plus $ 3.00 per unit. $3.00 / unit
iv) 31 or more units, base fee. $158
v) Plus $ 4.00 per unit. $4.00 / unit
70 BURNING PERMIT - Agricultural Burn Permit - BAAQMD 5-401.11 a) Range Management. $158
b) Open Burning: Recreational-Bonfire Permit. Religious $316 c) Service Burn Permit. N/C
FALSE ALARMS
71 Nuisance (Repeated) False Alarms
Engine company response, after three (3) reported false alarms within a 180- day period.
Includes: alarm sounding, water-flow alarms, and smoke or heat detectors. $457
26 550 of 689
City of Pinole
MASTER FEE SCHEDULE - FIRE PREVENTION FEES
Activity Description Fee * Note
MISCELLANEOUS INSPECTIONS
72 Change of Occupancy/Site Inspection/Miscellaneous Inspection Site, miscellaneous, or requested inspection for a change of occupancy, including, but not limited to, inspections conducted when required by Building Official, Planning, or other governmental agency, and where not elsewhere listed. Provides 1 hour of inspection time. $316
73 Third or Non-Compliant Inspections
Inspection for third and/or non-compliant inspections, per inspection. $316
74 Group B/M Occupancy
a) Inspection of Group B/M Occupancy. Provides 1/2 hour of inspection time. $158 b) Additional inspection time, per 1/2 hour. $158
75 HOURLY INSPECTION – OVERTIME - INSTRUCTIONAL RATES
a) Additional inspection or instructional time during normal business hours, per half hour. $158 b) Additional inspection time or instructional time after normal business hours, per hour. $316 76 Overtime and weekend inspections: Two hour minimum fee. $632
COPY SERVICES
77 Photocopies
Letter or legal size, per page.
$ .20 / page
78 Laserfiche Retrieval
a) Minimum fee, provides ¼ hour. Additional time, per ¼ hour. $11 b) Plus $.20 per page. $ .20 / page
79 Copies of Photos - Fee, per ¼ hour. Plus actual cost of photos. $11 ● Inspection fees are based on $316.00 per hour during normal business hours. ● Normal business hours are between 8am - 5pm, Monday – Friday. ● Inspection and/or permit fees will be assessed at the time of the primary inspection. ● All inspection/permit fees include one (1) primary and one (1) re-inspection, unless otherwise noted.
● Occupancies requiring three (3) or more inspections for compliance will be assessed an additional $316.00 fee for each inspection.
* These fees are intended to mirror fees authorized by the Contra Costa County Fire Protection District. The District provides fire prevention services to the City of Pinole, under contract. If the District updates fees subsequent to the adoption of this schedule, this schedule shall be presumed to reflect updated amounts. In the case of discrepancies, fee amounts authorized by the District shall supersede the amounts listed above.
Authority
Health & Safety Code: §§ 12101, 12640, 13109, 13113, 13116, 13131.5, 13143.2 (b), (c), (d), (e), 13143.9, 13145, 13146(a)(1)(b), (c), (e), 13146.1, 13146.2 (a), (b), 13146.3, 13916, 13235, 13862, 13869, 13869.7, 13875, 13874, 17921, 17948, 17962; Government Code: §§ 6103.7, 6253(b); California Fire Code: §§ 101.1, 101.2, 103.1, 103.2, 103.3, 105.1, 105.4, 901.2; Title 19, CCR: §§ 1.12, 3.28, 982, 1565.1, 1033, 1034, and 1035; Fire District Ordinance No. 2019-37. 27 551 of 689
City of Pinole
MASTER FEE SCHEDULE - POLICE FEES
Fee Charge Basis Note
1 Vehicle Release
a) Vehicle Release $120
b) Victim (stolen car, etc.) Reduction No Charge
2 Fingerprinting fee
a) Live Scan-Residents (Service Fee) $40
b) Live Scan- Non-Residents (Service Fee) $50
c) Live Scan FBI Clearance $19 set by FBI
d) Live Scan DOJ Clearance $32 set by DOJ
3 Clearance Letter: Local Criminal History Check - Resident $25 4 Report Copies (No charge for domestic violence victims 530.5 PC(Identity Theft) and Face Page of Traffic Collision)
$1 per each 5 pages
5 Citation sign-offs
a) Residents Free per citation
b) Non-Residents (non-Pinole issued citation) $10 per citation 6 VIN Verification $30 per verification
7 Weapons Seizure, Storage & Return $125 each
8 Non-civil Subpoenas Actual Cost*
9 Sealing of Records Action Cost*
10 Audio/Video Tape Copies Actual Cost* + m'tls cost
11 Photographic prints Actual Cost* + m'tls cost
12 Restitution & Cost Recovery Actual Cost*
13 Statistical Report (datatrieve) Actual Cost*
14 Military Records Checks $15
15 Inspection of Records No Fee (per GC 6253(a)
16 Criminalistics Analysis and Investigative Services Actual Cost* 17 Civil Subpoena $6 per 1/4 hour per person
plus reproduction costs
Activity Description
28 552 of 689
City of Pinole
MASTER FEE SCHEDULE - POLICE FEES
Activity Description Fee Charge Basis Note
18 Civil Subpoena appearance Actual Costs ($150
deposit) (Per GC 68096.1)
19 Repossession Reimbursement $15.00 (Per GC 41612)
Police Permits
20 Firearms Dealer's Licensing
a) Firearms Dealer's Licensing (initial fee) $325
b) Firearms Dealer’s Licensing (annual fee) $200
c) Penalty for Late Application of Firearms Dealer's License 50% of License fee + License fee
21 Carry Concealed Weapon Permit
a) Initial Application $200
b) Renewal & Amendments Actual Cost*
c) Psychological Testing Initial Application $150
22 Rotation Tow Franchise Fee $300
a) New driver (annual) $25
b) Renewal driver (annual) $10
Miscellaneous Permits
23 Taxi Permit Processing Fee (each) PMC 5.16.030 $104
24 Parade Permit $30
25 Special Event Permit $30
26 Alcohol Beverage Fee (per event) $75
27 Solicitor License PMC 5.16.130 $104
28 Massage Operator Permit-Resident $675
29 Massage Operator Permit-Non-Resident $680
30 Special Requests for Police Services Overtime Rate
29 553 of 689
City of Pinole
MASTER FEE SCHEDULE - POLICE FINES
Fee Code Note
PARKING VIOLATION FINES
1 Stop/Stand/Park within any Parkway $40 PMC 10.40.020
2 Parking in violation of curb markings $40 PMC 10.40.030B 3 Unlawful Parking—Div. Island $40 PMC 10.40.040A
4 Parking in Red Zone $40 PMC10.40.040B
5 Red Zone $40 PMC 10.40.040C
6 No Parking Zone $40 PMC 10.40.040D
7 Parking-Traffic Hazard $60 PMC 10.40.040F
8 Temporary No Parking $40 PMC 10.40.040G
9 Red Zone $40 PMC 10.40.040H
10 Storage of Vehicles Prohibited $60 PMC 10.40.050
11 Parking for Demonstration $40 PMC 10.40.060
12 Repairing/Greasing Vehicles on the Street $60 PMC 10.40.070 13 Washing/Polishing Vehicles $40 PMC 10.40.080
14 Parking Adjacent to Schools $40 PMC 10.40.090
15 Parking Prohibited on Narrow Streets $40 PMC 10.40.100 16 Parking on Grades $60 PMC 10.40.110
17 Unlawful Parking on Grade $60 PMC 10.40.110
18 Vending on Streets-Permit Required $60 PMC 10.40.120 19 Emergency Parking-Signs $40 PMC 10.40.130
20 Twenty-Four (24) Minute Parking $40 PMC 10.40.140
21 Forty (40) Minute Parking $40 PMC 10.40.150
22 One Hour Parking $40 PMC 10.40.160
23 Two Hour Parking $40 PMC 10.40.170
24 Parallel Parking—One-way Street $40 PMC 10.40.180
25 18 Inches from Curb $40 PMC 10.40.180A
26 Posted No Parking Zone $40 PMC 10.40.180B
27 Diagonal Parking $40 PMC 10.40.190
28 Parking Outside of Line $70 PMC10.40.190A
29 Parking Space Markings $40 PMC 10.40.200
30 Parking Space Markings $40 PMC 10.40.200B
31 No Stopping Zones $40 PMC 10.40.210B
Activity Description
30 554 of 689
City of Pinole
MASTER FEE SCHEDULE - POLICE FINES
Activity Description Fee Code Note
32 Commercial Vehicle—Parking Restrictions $120 PMC 10.40.220 33 Off Truck Route $120 PMC 10.40.220B
34 Commercial Vehicle—Curb Parking $120 PMC 10.40.230
35 Private Parking Facilities $40 PMC 10.40.240
36 Vehicle Longer 20’—Parking Restrictions $40 PMC 10.40.250 37 Preferred—Local Authority Designation $40 PMC 10.40.260 38 Disabled Parking $300 PMC 10.40.270
39 Unlawful Parking—Off Roadway $40 PMC 10.40.280
40 Unlawful Parking—Off Road $40 PMC 10.40.280A
41 Unlawful Parking—Private Property $40 PMC 10.40.280B 42 Curb Markings $40 PMC 10.44.020
43 Red Zone $40 PMC 10.44.020A
44 Yellow Zone $40 PMC 10.44.020B
45 White Zone $40 PMC 10.44.020C
46 Blue Zone $300 PMC 10.44.020D
47 Green Zone $40 PMC 10.44.020E
48 Adherence to Curb Markings $40 PMC 10.44.020F
49 Loading and Unloading $22 PMC 10.44.030
50 Parking in Passenger Loading Zone $40 PMC 10.44.040
51 Parked in Bus Zone $250 PMC 10.44.050E
52 Parked Off Truck Route $120 PMC 10.48.040B
31 555 of 689
City of Pinole
MASTER FEE SCHEDULE - SPECIAL EVENT AND FILM PERMIT APPLICATION REVIEW FEES Fee Note
1 Special Event Permit
a) Application Fee
i) Event that requires limited site/plan review, no closures, etc. (i.e. park rentals/activities, misc. events, etc.)
$150 [a]
ii) Event that requires, but not limited to, street/parking lot closures, site/plan review, etc. (i.e. fun runs, festivals, etc.)
$300 [a]
b) Service Charges actual costs
c) Park/facility rental fee varies by location
2 Photography and Filming Permit
a) Application Fee
i) Cast and Crew Totaling One to Three Persons $150 [a],[b] ii) Cast and Crew Totaling Four or More Persons; or with Street Closure $300 [a],[b] b) Service Charges actual costs
[a] Application fees are non-refundable.
Activity Description
[b] Non-commercial photography and photography/film not requiring exclusivity does not need a permit. Film permit application fees may be waived for bona fide student film/photography projects and non-profit projects. The permitting process for filming/photography is still applicable for these projects (i.e. permit is required). Service charges are still applicable. 32 556 of 689
City of Pinole
MASTER FEE SCHEDULE - RECREATION DEPARTMENT FEES
Fee Note
1 Tiny Tots
a) M/W/F a.m.
i) Resident Monthly $277
ii) Non-resident Monthly $322
b) M/W/F p.m.
i) Resident Monthly $230
ii) Non-resident Monthly $268
c) T/Th
i) Resident Monthly $155
ii) Non-resident Monthly $178
d) Summer M/W/F
i) Resident (per 4 week session) $305
ii) Non-Resident (per 4 week session) $354
e) Summer T/Th
i) Resident (per 4 week session) $253
ii) Non-Resident (per 4 week session) $295
f) Late Pick Up
i) Within 15 minutes After Grace Period $21
ii) Every 10 Minutes Thereafter $21
g) Late Payment
i) After the 7th of the Month $13
ii) After the 15th of the Month $40
h) Administrative
i) Membership Fee $50.00 / per session
2 Athletic Fields
a) Youth and Adult Leagues
i) Resident/Pinole Organizations-Hourly $15
ii) Non-Resident/Non-Pinole Org.- Hourly $23
b) Restroom Key Deposit-refundable $50
c) Lighting Fee at Fernandez Park $12
3 Tennis Courts
a) Weekdays
i) Resident $6.00 / hr / court
ii) Non-Resident $8.00 / hr / court
b) Weekends and Holidays
i) Resident $8.00 / hr / court
ii) Non-Resident $11.00 / hr / court
c) Commercial Use—Instructor Fee $11.00 / hr / court
Activity Description
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City of Pinole
MASTER FEE SCHEDULE - RECREATION DEPARTMENT FEES
Activity Description Fee Note
Park Rentals
1 Fernandez Park BBQ Area- per day
a) Resident $121
b) Non-Resident $152
2 Gazebo-per day
a) Resident $275
b) Non-Resident $344
3 Inflatable Jumper Fee
a) Resident $50
b) Non-Resident $75
4 Pinole Valley Park BBQ Area-per day-per area
a) Resident $61
b) Non-Resident $91
5 Restroom Key Deposit- refundable $50
6 Cleaning / Damage Deposit - refundable $200
Youth Center
7 Enrichment Sessions at Schools
a) Resident Varies based on enrichment
sessions and provider
b) Non-Resident Add 10% to resident
8 Enrichment Sessions at PYC
a) Resident Varies based on enrichment
sessions and provider
b) Non-Resident Add 10% to resident
9 Summer Camp-Weekly
a) Resident $220
b) Non-Resident $256
10 Camp Extended Hours (camp Participants Only)
a) Resident $42
b) Non-Resident $47
11 Leader In Training Program-Summer
a) Resident $110
b) Non-Resident $132
12 Contract Camps 20% to 40% markup
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City of Pinole
MASTER FEE SCHEDULE - RECREATION DEPARTMENT FEES
Activity Description Fee Note
13 School Break Camps
a) Resident $220
b) Non-Resident $256
14 Drop-In Activities Varies
15 Late Payment $15/week & increases $11 each
subsequent week
16 Late Pick Up $1.00/minute after
5-minute grace period
17 Days Off Care (Hours 8:30am – 6:00pm)
a) Members/Resident $53 day
b)Non-Members/Resident $70 day
c) Member/Non-Resident $58 day
d) Non-Member/Non-Resident $88 day
18 Extended Care (7:00-8:30 am) $33 day
Senior Center
19 Drop-In Classes
a) Member $2 - $8 per class
b) Non-Member $3 - $9 per class
20 Lunch $1 - $8
21 Special Activities $4 - $10
22 Special Luncheons $10 - $12
23 Salon Services $15 - $45
a) Shampoo/Set/Blow Dry $15
b) Hair Cut and Blow Dry $25
c) Hair Cut $15
d) Shampoo and Set $15
e) Color $35
f) Perm $60
g) Highlights $45 & up
24 Fundraiser Events $5 - $80
25 Monthly Social Dance $12
26 Alcoholic Drinks $3 - $12
27 Annual Pancake Breakfast $10 - $12
28 Annual Membership $30
29 Travel Varies based on trip cost
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City of Pinole
MASTER FEE SCHEDULE - RECREATION DEPARTMENT FEES
Activity Description Fee Note
Classes
30 Adult and Youth Classes
a) Resident 40% of Instructor Fee plus $7.00
Processing fee
b) Non-Resident Add 10% to Resident fee
Community Events
31 Booth Fees
a) For Profit Pinole Business $83
b) For Profit-Non-Pinole Business $110
c) Non-Profit $33
32 Senior Center Craft Fair $25 - $55
Facility Rental
(Non-Profit Rates Apply to 501(c)3 Nonprofits, Faith Organizations and Schools only) 33 Alcohol Permit $55
34 Certificate of Insurance Purchase
(Certificate required but may be provided by renter’s insurance company at no cost) $176
35 Certificate of Insurance Purchase (for Quinceaneras only/per Diversified Risk Mgmt) (Certificate required but may be provided by renter’s insurance company at no cost) $578
36 Alcohol Use Insurance
(Must be purchased in conjunction with Certificate of Insurance or provided by renter’s insurance at no cost)
$39
37 City Holiday Rental Fee 10% Rental Fee Increase
38 Senior Center Main Hall (100-250 Capacity)
a) Booking $55
b) Deposit
i) Deposit without alcohol permit $550
ii) Deposit with Alcohol Permit $825
c) Table and Chair Setup $55
d) Table and Chair Takedown $55
e) Decoration/Clean Up Time (up to 2 hrs) $50 per hour; 2-hr max. f) Rental Rate
i) Resident (5 hours) $688
ii) Non-resident (5 hours) $853
iii) Resident for each add'l hour $99
iv) Non-resident for each add'l hour $132
g) Change of Date Fee
i) Change of Date Fee $220
ii) Change of Date Fee (Less than 75 Days) $330
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City of Pinole
MASTER FEE SCHEDULE - RECREATION DEPARTMENT FEES
Activity Description Fee Note
39 Senior Center Main Hall - Non-Profit Rates (Weekends) a) Booking $55
b) Deposit $275
c) Table and Chair Setup $55
d) Table and Chair Takedown $55
e) Decoration/Clean Up Time (up to 2 hrs) $50 per hour; 2-hr max. f) Rental Rate
i) Pinole Organization (5 hours) $440
ii) Non-Pinole Organization (5 hours) $550
iii) Pinole Org. each add'l hour $55
iv) Non-Pinole Org. each add'l hour $77
40 Senior Center - Computer, Arts/Crafts, & Board Room – M-F 8:30am– 4:30pm a) Non-Profit Organizations $39/rental Includes 2 hours $17/hr after
b) Private or Commercial Organizations $55/rental Includes 2 hours $28/hr after
c) Deposit $44
41 Senior Center - Computer, Arts/Crafts, & Board Room – M-F 4:30pm– 7:30pm a) Non-Profit Organizations $55/rental Includes 2 hours $28/hr after
b) Private or Commercial Organizations $83/rental Includes 2 hours $39/hr after
c) Deposit $44
42 Youth Center Main Area (120 Person Capacity)
a) Booking $55
b) Deposit
i) Deposit without alcohol permit $275
ii) Deposit with alcohol permit $550
c) Rental Rate
i) Resident (4 Hours) $275
ii) Non-Resident (4 Hours) $358
iii) Resident for Each Add’l hour $72
iv) Non-Resident for Each Add’l Hour $94
d) Decoration Time (up to 2 hours) $50.00/hr
e) Change of Date/Late Fee $83
37 561 of 689
City of Pinole
MASTER FEE SCHEDULE - RECREATION DEPARTMENT FEES
Activity Description Fee Note
43 Youth Center Workshop Room (40 Person Capacity)
a) Booking $55
b) Deposit
i) Deposit without alcohol permit $275
ii) Deposit with alcohol permit $550
c) Rental Rate
i) Resident (2 hours) $77
ii) Non-resident (2 hours) $110
iii) Resident for each add'l hour $39
iv) Non-resident for each add'l hour $55
d) Decoration Time (up to 2 hours) $28.00/hr
e) Change of Date/Late Fee $55
44 Youth Center Main Area - Non-Profit Rates (Weekends) a) Booking $55
b) Deposit $275
c) Rental Rate
i) Pinole Organization (4 hours) $198
ii) Non-Pinole Organization (4 hours) $286
iii) Pinole Organization each add’l hour $44
iv) Non-Pinole Organization each add’l hour $66
d) Decoration Time (up to 2 hours) $44.00/hr
45 Alex Clark Room (50 Person Capacity) - Nonprofit meetings only a) Security Deposit $150
b) Rental Rate
i) Pinole Organization $11.00/2 hr. mtg
ii) Non-Pinole Organization $28.00/2 hr. mtg
c) Key Replacement Fee $50
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City of Pinole
MASTER FEE SCHEDULE - WASTEWATER (SEWER) UTILITY FEES
July 1, 2018 July 1, 2019 July 1, 2020 July 1, 2021 July 1, 2022 Residential Users – Per Dwelling Unit
Single-Family $65.40 $67.37 $69.34 $71.44 $73.62
Multiple-Family [1] $55.59 $57.26 $58.94 $60.72 $62.58
Non-Residential Users, Minimum charge – based on water service size as provided by East Bay Municipal Utility District 5/8” $15.00 $15.45 $15.92 $16.40 $16.90
3/4” $22.50 $23.18 $23.85 $24.60 $25.35
1.0” $37.50 $38.63 $39.75 $41.00 $42.25
1.5” $75.00 $77.25 $79.50 $82.00 $84.50
2.0” $120.00 $123.60 $127.20 $131.20 $135.20
3.0” $240.00 $247.20 $254.40 $262.40 $270.40
4.0” $375.00 $386.25 $397.50 $410.00 $422.50
6.0” $750.00 $772.50 $795.00 $820.00 $845.00
8.0” $1,200.00 $1,236.00 $1,272.00 $1,312.00 $1,352.00
10.0” $1,875.00 $1,931.25 $1,987.50 $2,050.00 $2,112.50 Non-Residential Volumetric Rates are per 100 cubic feet (CCF) of water consumed, as provided by East Bay Municipal Utility District All Non-Residential $6.30 $6.49 $6.68 $6.88 $7.09
Sewer Lateral Video Inspection $85.00 $100.00
[1] Includes Accessory Dwelling Units
Activity Description
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User and Regulatory Fee Study
CITY OF PINOLE
JUNE 2022
ATTACHMENT B
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CLEARSOURCE REPORT TO CITY OF PINOLE
CONTENTS
REPORTING
1 TRANSMITTAL
2 EXECUTIVE SUMMARY | Overall Findings
8 PROJECT ORIENTATION | Scope, Guidance, Methods
APPENDIX
A COST OF SERVICE ANALYSIS
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7960 B SOQUEL DRIVE, SUITE 363 | APTOS, CALIFORNIA 95003 831.288.0608 | WWW.CLEARSOURCEFINANCIAL.COM
June 2022
CITY OF PINOLE
Attn: Markisha Guillory, Finance Director
2131 Pear Street
Pinole, CA 94564
User and Regulatory Fee Study
Dear Markisha:
ClearSource Financial Consulting submits the following report describing the findings of our preparation of a User and Regulatory Fee Study for the City of Pinole.
Please refer to the Executive Summary for the key findings of the analysis and estimated impacts to City funds. The balance of the report and its appendices provide the necessary documentation to support those outcomes.
Thank you for the opportunity to serve the City on this topic. We are happy to continue discussion on this study as the need arises or consult with you on additional topics.
Sincerely,
TERRY MADSEN, PRESIDENT | CLEARSOURCE FINANCIAL CONSULTING PHONE NUMBER: 831.288.0608
EMAIL ADDRESS: [email protected]
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CLEARSOURCE REPORT TO CITY OF PINOLE 2
EXECUTIVE SUMMARY
STUDY OVERVIEW
The City of Pinole has completed a User and Regulatory Fee Study. California cities regularly conduct these studies to justify fee amounts imposed and to optimize the overall portfolio of revenues available to the municipality to fund its services.
Industry practice and fiscal conditions in the state have led most cities to link cost recovery for services of individual action, cause, or benefit to that same individual through user fee revenue, relieving the agency’s general revenues as much as possible for use toward services of broader community benefit.
USER AND REGULATORY FEES
Cities derive annual revenue from a number of sources. These include, but are not limited to, property taxes, sales taxes, license fees, franchise fees, fines, rents, and user and regulatory fees. User and regulatory fees are intended to cover all, or a portion of, the costs incurred by the City for providing fee-related services and activities that are not otherwise provided to those not paying the fee.
California law provides guidance regarding the amounts the City may charge for fee-related services and activities. Specifically, in order to avoid being considered taxes, the fees charged shall not exceed the estimated reasonable cost of providing the services, activities, or materials for which fees are charged.
At its conclusion, this study proposes for City Council review and consideration at public hearing a new Schedule of User Fees and Charges for application in Fiscal Year 2022-2023 and continued update in subsequent years.
COST RECOVERY POLICY AND PRACTICE
Recovering the costs of providing fee-related services directly influences the City’s fiscal health and increases the City’s ability to meet the service level expectations of fee payers.
The services for which the City imposes a user or regulatory fee typically derive from an individual person or entity’s action, request, or behavior. Therefore, except in cases where there is an overwhelming public benefit generated by the City’s involvement in the individual action, a fee for service ensures that the individual bears most, if not all, of the cost incurred by the City to provide that service. When a fee targets “100% or full cost recovery,” the individual is bearing the entirety of the cost. When a fee targets less than full cost recovery, another City revenue source – in most cases, the General Fund – subsidizes the individualized activity.
Generally, fees for service are targeted to full cost recovery, inclusive of operating, direct, indirect, and capital costs, except in cases where the City Council cites a public interest in lower fees. The City may also be influenced by market conditions, comparing to municipalities of similar size and service profile. 567 of 689
CLEARSOURCE REPORT TO CITY OF PINOLE 3
EXECUTIVE SUMMARY
ILLUSTRATION OF COST RECOVERY SCENARIOS
EXHIBIT 1 | ILLUSTRATION OF COST RECOVERY SCENARIOS
COST RECOVERY
THRESHOLD
CHARACTERISTIC OF THE SERVICE / ACTION
“NONE”
No Recovery of
the Costs of
Service
• Acute interest in protecting:
- Public safety
- Integrity of City infrastructure, assets, and operations - Vulnerable populations
• Collection of fees is not feasible or cost-effective
“LOW”
Up to 50% of the
Full Cost of
Service
• The broader public benefits greatly from the individual service provided • Larger fee amounts may discourage compliance with City requirements • Market sensitivities may negatively impact demand for services deemed important to the character of the community
• City policy directs an influence on fee amounts for:
- Concern for low-income participation
- Concern for specific sectors, such as owner-occupied residences or small business
- Priority for resident participation, versus non-resident “MODERATE”
Greater than
50% of the Full
Cost of Service
• While the individual benefits greatly from service provided, public benefit or public interest in compliance/participation is present
• Factors described in lower thresholds retain some influence • Though service benefits the individual to a high degree, fee levels should be sensitive to the encouragement of current City initiatives “FULL”
100% of the Full
Cost of Service
• Service benefits the individual to a great degree
• Service is highly regulatory
• Fee amounts do not materially impact compliance or demand • Fee amounts for comparable service are in line with other regional communities
• The City discourages the activity
“PENALTY”
Greater than Full
Cost
• Must be a fine/penalty for non-compliance with City code 568 of 689
CLEARSOURCE REPORT TO CITY OF PINOLE 4
EXECUTIVE SUMMARY
FINDINGS AND PROPOSED ACTION
During the course of study, information and analysis was generated and is discussed substantively throughout this report and its technical appendices. However, summarized in the following findings statements by broad fee category, are outcomes and proposals of particular interest to City leaders and policymakers.
Administrative Fees
Administrative Fees are proposed to remain relatively unchanged. Many of the City’s Fees for Administrative Services are limited by the State of California. The Fee Schedule has been refined to reflect services currently provided. A new fee is proposed to recover vendor processing costs associated with credit card transactions.
This fee is intended to be a pass-through of amounts charged by the City’s credit card processing vendor.
Building Fees
Building plan review, permit processing and field inspection fees have been restructured to enhance the correlation between services provided and fees collected. The existing fee methodology does not consider economies of scale achieved as project size grows. The proposed fee methodology scales to allow for lower fees for less complex projects and higher fees for more complex projects. Establish fixed, consolidated fees for the City’s most common minor permits. This will allow applicants to easily estimate permit fees and allow staff to efficiently administer the fee calculation and collection process.
Full cost recovery is targeted from proposed fees.
Planning Fees
Due to the nature of development within California, many projects take a significant amount of resources over a multi-month and potentially multi-year timeframe, depending on project complexity and magnitude.
Current cost recovery varies depending on the fee service examined. Generally, current fees recover approximately 60% of the City’s cost of service. Fee-related cost of service has been recalibrated to include review support provided by other departments.
Fees for minor projects continue to target less than full cost recovery. Fees for major projects target full cost recovery.
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CLEARSOURCE REPORT TO CITY OF PINOLE 5
EXECUTIVE SUMMARY
Engineering and Encroachment Permit Fees
The department uses a combination of outside service providers and internal staff to perform certain plan review and inspection activities.
The proposed fee structure encourages recovery of City costs in addition to contract service provider costs, while developing fixed fees intended to scale to reflect project complexity. The proposed fees are calculated based on the type of project reviewed and inspected. Full cost recovery is targeted from proposed fees.
Fire Prevention Fees
Fire prevention fees are proposed for modification. The adjusted fees will align to fees collected by the Contra Costa County Fire Protection District.
Police Fees
Police Fees are proposed to remain unchanged.
The City’s Police Services are funded predominantly through tax revenues.
Parks, Fields, and Facilities Rental Rates
Parks and Recreation Departments throughout the State are facing significant challenges. - Multi-year modification of services due to COVID-19
- Increases in labor, benefit, utility costs, services and supplies, and insurance related costs - Providing access to facilities and programs that are safe to use and align to community standards (health and safety).
- Minimum wage increase since last update (2019) = 25%
- Regional cost inflation since last update = 10%
Fees are generally proposed to be adjusted by change in regional cost inflation since last update.
Proposed fee adjustment of 10%.
Other minor refinements are proposed to the fee schedule to clarify fees for various services currently provided.
Fee Comparison Information
Similar fees are collected by communities throughout the region and the State. The proposed fee amounts do not exceed the City’s cost of service and are in-range of amounts charged by other jurisdictions. The tables below illustrate building permit and plan check fees for a variety of scenarios ranging from simple to complex. Note, amounts shown are based on consultant interpretation of other agency fee schedules. Amounts shown are intended for illustrative purposes rather than representing an exact calculation.
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CLEARSOURCE REPORT TO CITY OF PINOLE 6
EXECUTIVE SUMMARY
Agency Bldg Permit and Plan Review Fee $25,000 Project Fee % of Project Valuation
Contra Costa County * $1,290 5%
Pinole - Current $1,331 5%
Martinez $1,423 6%
Pinole - Proposed $1,638 7%
Walnut Creek $1,936 8%
Richmond $2,157 9%
El Cerrito $2,648 11%
Building Permit and Plan Review Fee - $25,000 Project
Agency Bldg Permit and Plan Review Fee $50,000 Project Fee % of Project Valuation
Contra Costa County * $2,007 4%
Martinez $2,347 5%
Pinole - Current $2,663 5%
Pinole - Proposed $3,071 6%
Walnut Creek $3,145 6%
Richmond $3,181 6%
El Cerrito $4,374 9%
Building Permit and Plan Review Fee - $50,000 Project
Agency Bldg Permit and Plan Review Fee - $100,000 Project Fee % of Project Valuation
Contra Costa County * $3,070 3%
Martinez $3,621 4%
Walnut Creek $4,849 5%
Pinole - Proposed $4,914 5%
Pinole - Current $5,325 5%
Richmond $5,854 6%
El Cerrito $7,025 7%
Building Permit and Plan Review Fee - $100,000 Project
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CLEARSOURCE REPORT TO CITY OF PINOLE 7
EXECUTIVE SUMMARY
Any additional revenue expected from the Proposed Master Fee Schedule is intended to offset the cost of providing existing services associated with those fee-related regulatory functions and other programs. Additional fee revenue is not intended to fund new services.
Fairly allocating costs to the services provided and recovering some, or all, of these costs from service recipients creates value and predictability for City customers and reimburses the City for services provided to a single party, as compared to the public at large. Collecting fees for services:
Increases the availability of General Fund revenues to be used for services and activities available to all residents and businesses, such as public safety and public works services. Helps meet fee-payer service level expectations by collecting fees to fund the existing level of services provided.
Please continue to the following technical report and appendices for further discussion of this Comprehensive User Fee Study.
Agency Bldg Permit and Plan Review Fee - $500,000 Project Fee % of Project Valuation
Contra Costa County * $10,827 2%
Martinez $11,788 2%
Richmond $12,807 3%
Pinole - Proposed $15,561 3%
Walnut Creek $15,888 3%
El Cerrito $21,250 4%
Pinole - Current $26,626 5%
Building Permit and Plan Review Fee - $500,000 Project
Agency Bldg Permit and Plan Review Fee - $1,000,000 Project Fee % of Project Valuation
Contra Costa County * $17,376 2%
Richmond $20,369 2%
Martinez $20,442 2%
Pinole - Proposed $22,932 2%
Walnut Creek $27,092 3%
El Cerrito $37,185 4%
Pinole - Current $53,253 5%
Building Permit and Plan Review Fee - $1,000,000 Project 572 of 689
CLEARSOURCE REPORT TO CITY OF PINOLE 8
PROJECT ORIENTATION
SCOPE OF STUDY
The City of Pinole has completed a User and Regulatory Fee Study, which represents an external review of prevailing practices and development of a new Schedule of User Fees and Charges. ClearSource Financial Consulting has prepared this analysis during Fiscal Year 2021/22 and will be available to answer questions as the City proceeds in implementing findings as it chooses.
Key tasks expected by the City from this study included the following:
Review eligible fee-related services citywide to establish the reasonable relationship between current fees for service and the underlying costs of service.
Calculate the full cost of service, including estimated citywide overhead costs. Recommend fees to be charged for each service.
Recommend cost recovery strategies and best practices in setting fees, while considering the complexities and demands of responsible programs or departments. Identify underlying billable rates for cost recovery opportunities and as the basis for user fees. Maintain a thoroughly documented analysis to ensure compliance with Proposition 26, and other statutes, as applicable.
DIRECT SERVICES UNDER REVIEW
Fee Categories
City fees under review in this project focused on direct services eligible for user fee methodology, as listed in the City’s published fee schedules. Additionally, the project was tasked with identifying any relevant additions for services performed without a fee or for under-quantified or ineffectively structured fees.
Current services shown in the City’s various prevailing fee schedules and addressed in this study are summarized as follows:
Administrative Services – Such as requests for records. Building – Services include building permits for construction and sub-trades. Planning – Services include development review/current planning, other community permitting, and miscellaneous labor.
Engineering – Services include land development review and encroachment permitting. Fire Prevention – Services include review of business operations, construction, fire sprinkler and alarm systems for compliance with Fire Code.
Police – such as vehicle impound fees, fingerprinting fees, and police permit fees. Recreation – such as reserved facility use fees.
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CLEARSOURCE REPORT TO CITY OF PINOLE 9
PROJECT ORIENTATION
REASON FOR STUDY
Cities derive annual revenue from a number of sources. These include, but are not limited to, property taxes, sales taxes, franchise fees, fines, rents, and user and regulatory fees. User and regulatory fees are intended to cover all, or a portion of, the costs incurred by a city for providing fee-related services and activities that are not otherwise provided to those not paying the fee.
California cities regularly conduct fee studies to justify fee amounts imposed and to optimize the overall body of revenues available to the municipality to fund its services. Widespread industry practice and fiscal conditions in the state have led most cities to link cost recovery for services of individual action, cause, or benefit to that individual through user fee revenue, relieving the agency’s general revenues for services of broader community benefit.
PREVAILING GUIDANCE
The objectives of this study, the methodology used to complete the study, and the formulation of outcomes and recommendations for future consideration were significantly influenced by Article 13C of the California Constitution and Section 66014 of the California Government Code.
Article 13C states that the local government bears the burden of proving by a preponderance of the evidence that a levy, charge, or other exaction is not a tax, that the amount is no more than necessary to cover the reasonable costs of the governmental activity, and that the manner in which those costs are allocated to a payer bear a fair or reasonable relationship to the payer’s burdens on, or benefits received from, the governmental activity. Additionally, Article 13C identifies the following as items that are not defined as taxes:
A charge imposed for a specific benefit conferred or privilege granted directly to the payer that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege. A charge imposed for a specific government service or product provided directly to the payer that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.
A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof. A charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property.
A fine, penalty, or other monetary charge imposed by the judicial branch of government or a local government, as a result of a violation of law.
A charge imposed as a condition of property development. Assessments and property-related fees imposed in accordance with the provisions of Article XIII D. 574 of 689
CLEARSOURCE REPORT TO CITY OF PINOLE 10
PROJECT ORIENTATION
Section 66014(a) of the California Government Code includes the following, “Notwithstanding any other provision of law, when a local agency charges fees for zoning variances; zoning changes; use permits; building inspections; building permits; …the processing of maps under the provisions of the Subdivision Map Act…; or planning services…; those fees may not exceed the estimated reasonable cost of providing the service for which the fee is charged, unless a question regarding the amount of the fee charged in excess of the estimated reasonable cost of providing the services or materials is submitted to, and approved by, a popular vote of two-thirds of those electors voting on the issue.
The outcomes and recommendations of the study are intended to comply with applicable federal, state, and local laws including providing confirmation that the proposed fees (“charges”) recommended as a result of this study are not taxes as defined in Article 13C of the California Constitution and that the proposed fees are no more than necessary to the cover the reasonable costs of the City’s activities and services addressed in the fees. Additionally, this report is intended to show that the manner in which the costs are allocated to a payer bear a fair and reasonable relationship to the payer’s burdens on, or benefits received from the activities and services provided by the City.
METHODOLOGY AND DATA SOURCES
This study calculated the estimated reasonable cost of providing various fee-related services across the City organization. Generally, the estimated reasonable cost of providing the fee-related services and activities examined in this study can be calculated as the product of the composite fully-burdened hourly labor rate of the division responsible for providing services and the estimated labor time required to process a typical request for service.
The composite fully-burdened hourly rates calculated in this study are based on the estimated annual hours spent providing fee related services, and estimated labor, services and supplies, and citywide overhead expenditures, sourced as follows:
Estimated annual hours spent providing fee related services were developed based on interviews with City staff and are in-line with typical direct service ratios experienced by the consultant via studies of similar municipalities throughout California.
Labor expenditures for in-house personnel were based on budgeted salary and benefits expenditures. Contract service personnel related costs were based on current market rates for similar service in the region.
Citywide overhead cost allocations were developed to assign a reasonable share of central service support to the City’s direct service units.
Estimated labor times were developed based on responses from the staff primarily responsible for the provision of services examined in the study. Commonly used industry data also aided in the development of time estimates and proposed fee structures.
Once cost of service levels are identified, the City may use this information to inform targeted cost recovery from fees. Fees set at the cost of service target full cost recovery. Fees set at any amount less than the cost of service target less than full cost recovery. 575 of 689
CLEARSOURCE REPORT TO CITY OF PINOLE 11
PROJECT ORIENTATION
An illustration of the methods used in this analysis is shown below.
EXHIBIT 2 | STEPS IN ANALYZING COSTS OF SERVICE AND USER FEES 576 of 689
CLEARSOURCE REPORT TO CITY OF PINOLE 12
PROJECT ORIENTATION
CONSIDERATIONS FOR IMPLEMENTATION
If the City decides to adopt or otherwise utilize outcomes generated through this study, it should:
Update Systems for Fee Outcomes – Ensure that City staff begin using updated fees and associated outcomes once the updated schedule of fees becomes effective. Values should be included in all official fee schedules used throughout the City (e.g., departmental pamphlets, counter schedules, and online information). Additionally, ensure collections processes are updated, which may include coding in billing systems and training for personnel who handle fees directly with the public. Actively Monitor the Use of Fees – In order to recover accurate and eligible amounts expected, the City should be diligent about tracking time to projects and ensuring fees are applied in the correct amount and using the correct and intended basis.
Monitor Feedback and Permit Statistics – Monitor permit and application volume and applicant feedback to determine if fee modifications are resulting in any unanticipated changes in project frequency and to increase the level of detail available for revenue forecasting. Annually Review and Adjust Fee Values – In order to generally maintain pace with regional cost inflation and/or the City’s salary cost inflation, the City should adjust its fees on an annual basis. A commonly used, reasonable inflation index is the annual change in the all-urban Consumer Price Index (CPI) representative of the region.
Periodically Perform Comprehensive Analysis – A comprehensive fee study should be conducted periodically (e.g., every three to five years) to ensure fee levels remain at or below legal limits and are consistent with evolving service practices and local conditions. 577 of 689
CLEARSOURCE REPORT TO CITY OF PINOLE 13
APPENDIX A
COST OF SERVICE ANALYSIS
578 of 689
User and Regulatory Fees
Fee-Related Cost of Service Analysis
Appendix A:1 579 of 689
Fee Type Page
City Clerk Fees 3
Finance Fees 6
Building Fees 11
Planning Fees 20
Code Enforcement Fees 31
Engineering and Encroachment Fees 35
Police Fees 41
Community Services Fees 49
Technology Enhancement Fee 53
General Plan Update Fee 56
City of Pinole
Cost of Service Analysis
Appendix A:2 580 of 689
User and Regulatory Fees
Cost of Service Analysis
Clerk Administrative Fees
Appendix A:3 581 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Hourly Labor Rate - Clerk Administrative Fees Calculation of Labor Rate *
Statistical Information Notes
Labor Expenditures $374,190
FTE 2.48
Annual Hours Per FTE 2,080
Productive Hours Per FTE 1,840
Total Productive Hours 4,563
Labor Rate Per Hour $82
* Source: FY 21/22 adopted budget
* The calculated hourly rate is intended to comply with Government Code 6253(b).
Appendix A:4 582 of 689
City of Pinole
User and Regulatory Fee Study
City Clerk Administrative Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Hourly Rate $82 $154
Fee Description Clerk Code Enf Total Clerk Code Enf
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Notes
1 Garbage Service Exemption (Resolution No. 2005-39) 0.50 0.50 1.00 x $41 $77 = $118 $48 41% $48 41% 2 Administrative Fee for Waste Collection Lien (PMC
8.08.110(G)/Resolution No. 2008-165
1.00 1.00 x $82 $0 = $82 $55 67% $55 67%
3 Appeal Fee for Business License Revocations, Massage
Establishment /Operator Permits & Code Enforcement
Actions (Resolution 2009-122/11-19-2009)
See Code
Enf
$575 $575
Appendix A:5 583 of 689
User and Regulatory Fees
Cost of Service Analysis
Finance Administrative Fees
Appendix A:6 584 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Finance Administrative Fees Full-Time Equivalent (FTE) Statistics [a]
Functional Division FTE Notes
FTE 3.48
Labor Expenditures [b]
Description Total Adjustments Subtotal Notes
Personnel $560,444 ($2,212) $558,232 [b]
Recurring Non-Labor Expenditures [c]
Description Total Adjustments Subtotal Notes
Professional Services $107,090 ($107,090) $0 [d]
Office Expense $5,700 $0 $5,700
Travel and Training $2,100 $0 $2,100
Memberships $595 $0 $595
Admin Exp / Bonds $250 ($250) $0 [d]
Software Subscription $3,750 ($3,750) $0 [d]
Special Department Expense $655 ($655) $0 [d]
Utilities $4,800 $0 $4,800
Professional Services - Measure S - Fd 105 $2,450 ($2,450) $0 [d] Professional Services - Measure S - Fd 106 $2,450 ($2,450) $0 [d] Information Systems Charges $1,916 $0 $1,916
Legal Charges $2,000 $0 $2,000
Insurance General Liability $19,654 $0 $19,654
Subtotal $153,410 ($116,645) $36,765
Allocation of Central Services
Description
Est C'wide
Indirect Rate
Mod.
Expenses
Allocated
Citywide
Overhead Notes
Est C'wide OH Allocation 20% $594,997 $118,999 [e]
Appendix A:7 585 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Finance Administrative Fees Total Expenses for Fee Study
Description Total Notes
Labor Costs $558,232
Recurring Non-Labor $36,765
Citywide Overhead $118,999
Total $713,996
Annual Hours Per Direct FTE
Description Total Notes
Total Hours Per FTE 2,080
Less: Est Leave Time 240 [f]
Productive Hours 1,840
Direct Ratio 0.85 [g]
Direct Hours 1,564
Calculation of Fully-Burdened Hourly Rate
Description Operations Notes
Expenses $713,996
FTE 3.48
Direct Hours 5,443
Fully-Burdened Hourly Rate $131
* Source: FY 21/22 adopted budget
[a] Source: FY 21/22 adopted budget positions.
[b] Adjustment to exclude overtime expenses.
[c] Source: FY 21/22 adopted budget.
[d] Adjustment to exclude non-fee related expenses.
[e] Amount intended to represent a reasonable conservative estimate of Citywide overhead allocation. [f] Typical leave assumes 13 holidays, 10 days vacation, 5 days sick, 2 days personal leave per employee. Amounts intended to serve as reasonable estimates. [g] Includes general administration and management, training, code, policies and procedures updates, etc.
Appendix A:8 586 of 689
City of Pinole
User and Regulatory Fee Study
Finance Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Hourly Rate $195 $110
Fee Description Ops
Support
Svcs Total Ops
Support
Svcs Total
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Notes
1 Vehicle Release (flat fee for all releases)
a) Vehicle Release 1.00 0.50 1.50 x $195 $55 $250 = $250 $120 48% $120 48% b) Victim (stolen car, etc.) Reduction 1.00 0.50 1.50 x $195 $55 $250 = $250 No Charge 0% No Charge 0% 2 Fingerprinting fee Live Scan, clearance +
DOJ fee
Live Scan, clearance +
DOJ fee
3 Live Scan-Residents (Service Fee) 0.50 0.50 $0 $55 $55 $55 $40 73% $40 73% 4 Live Scan- Non-Residents (Service Fee) 0.50 0.50 $0 $55 $55 $55 $50 91% $50 91% 5 Live Scan FBI Clearance $19 $19
6 Live Scan DOJ Clearance $32 $32
7 Clearance Letter: Local Criminal History Check - Resident 0.50 0.50 $0 $55 $55 $55 $25 45% $25 45% 8 Report Copies (No charge for domestic violence victims 530.5 PC (Identity Theft) and Face Page of Traffic Collision)
0.33 0.33 $0 $37 $37 $37 $1 3% $1 3%
9 Citation sign-offs (Residents)
a) Residents 0.25 0.25 x $49 $0 $49 = $49 Free 0% Free 0% b) Non-Residents 0.25 0.25 x $49 $0 $49 = $49 $10 21% $10 21% 10 VIN Verification 0.25 0.25 x $49 $0 $49 = $49 $30 62% $30 62% 11 Weapons Seizure, Storage & Return 0.50 0.50 1.00 x $98 $55 $153 = $153 $125 82% $125 82% 12 Non-civil Subpoenas Actual Cost* 100% Actual Cost* 100% 13 Sealing of Records Action Cost* 100% Action Cost* 100% 14 Audio/Video Tape Copies Actual Cost* + cassette
cost
100% Actual Cost* + cassette
cost
100%
15 Photographic prints Actual Cost* + film and
development
100% Actual Cost* + film and
development
100%
16 Restitution & Cost Recovery Actual Cost* 100% Actual Cost* 100% 17 Statistical Report (datatrieve) Actual Cost* 100% Actual Cost* 100% 18 Military Records Checks 0.33 0.33 $0 $37 $37 $37 $15 41% $15 41% Appendix A:9 587 of 689
City of Pinole
User and Regulatory Fee Study
Finance Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Hourly Rate $195 $110
Fee Description Ops
Support
Svcs Total Ops
Support
Svcs Total
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Notes
19 Inspection of Records 0.25 1.75 2.00 x $49 $193 $241 = $241 No Fee (per GC 6253(a)
0% No Fee
(per GC 6253(a)
0%
20 Criminalistics Analysis and Investigative Services Actual Cost* 100% Actual Cost* 100% 21 Statutory Fees (Authorized by State Law)
22 Civil Subpoena $6 $6
23 Civil Subpoena appearance Actual Costs
($150 deposit)
(Per GC 68096.1)
Actual Costs
($275 deposit)
(Per GC 68096.1)
100%
24 Repossession Reimbursement $15.00
(Per GC 41612)
$15.00
(Per GC 41612)
100%
Police Permits
25 Firearms Dealer's Licensing (initial fee) 1.25 1.00 2.25 x $244 $110 $354 = $354 $325 92% $325 92% 26 Firearms Dealer’s Licensing (annual fee) 0.50 1.00 1.50 x $98 $110 $208 = $208 $200 96% $200 96% 27 Penalty for Late Application of Firearms Dealer's License 50% of License fee + License fee
50% of License fee +
License fee
28 Carry Concealed Weapon Permit
a) Initial Application 4.00 0.50 4.50 x $780 $55 $835 = $835 $200 24% $200 24% b) Renewal 2.00 0.50 2.50 x $390 $55 $445 = $445 Actual Cost* 100% $25 6% c) Amendment 0.50 0.50 1.00 x $98 $55 $153 = $153 Actual Cost* 100% $10 7% d) Psychological Testing Initial Application $150
(Per GC 26190)
$150
(Per GC 26190)
29 Rotation Tow Franchise Fee 1.25 1.00 2.25 x $244 $110 $354 = $354 $300 85% $300 85% 30 New driver (annual) 0.50 0.50 $0 $55 $55 $55 $25 45% $25 45% 31 Renewal driver (annual) 0.25 0.25 $0 $28 $28 $28 $10 36% $10 36% Appendix A:10 588 of 689
User and Regulatory Fees
Cost of Service Analysis
Building Fees
Appendix A:11 589 of 689
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Building Permit and Plan Check Hourly Rate Calculation of Fully-Burdened Hourly Rate
Description
Contract Service
Provider Share Weight Notes
Plan Check $ 140 35% [a]
Building Inspection $ 105 65% [a]
Weighted Average Hourly Rate $ 117 100%
Description
Fully-Burdened Hourly
Rate Allocation Notes
Contract Share $ 117 65% [a]
City Share $ 63 35% [a]
Weighted Average Hourly Rate $ 180 100%
Notes:
[a] Source: Hourly rates and allocations based on current industry contract service rates and contract service/agency allocations.
Appendix A:12 590 of 689
City of Pinole
User and Regulatory Fee Study
Rental & Balcony Inspection Program Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
1 Rental Inspection Program Fee
a) Base Fee (Covers Initial Inspection and First Reinspection) i) Single Family Unit, Duplex Unit, or Triplex Unit 2.00 x $180 = $360 $250 69% $360 100% ii) Multi-Family Unit Including Hotel/Motel Unit 1.25 x $180 = $225 $132 59% $225 100% b) Reinspection Fee (only applicable if required)
i) 2nd Reinspection varies 20% of initial fee 20% of initial fee ii) 3rd Reinspection varies 40% of initial fee 30% of initial fee iii) 4th Reinspection varies 50% of initial fee 40% of initial fee 2 Balcony Inpection Program Fee 1.00 x $180 = $180 $138 77% $180 100% Appendix A:13 591 of 689
City of Pinole
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Total Hourly Rate Cost of Svc Current Fee Current Est.
Cost Recovery
Proposed
Cost Recovery Proposed Fee Note
1 HVAC Change-Out - Residential 1.00 x $180 = $180 varies varies 100% $180 2 Water Heater Change-Out - Residential 0.75 x $180 = $135 varies varies 100% $135 3 Residential Re-Roof
a) Up to 2,000 SF (Roof Area) 1.50 x $180 = $270 varies varies 100% $270 b) Each Add'l 1,000 SF or fraction thereof 0.50 x $180 = $90 varies varies 100% $90 4 Service Panel Upgrade - Residential 1.00 x $180 = $180 varies varies 100% $180 5 Battery Backup Storage 1.00 x $180 = $180 varies varies 100% $180 6 Electric Vehicle Charger 1.00 x $180 = $180 varies varies 100% $180 7 Generator 1.00 x $180 = $180 varies varies 100% $180
8 Residential Solar Photovoltaic System - Solar Permit
a) 15kW or less 1.75 x $180 = $315 varies varies $315 [a] b) Above 15kW varies varies $450 base fee, plus $15 per kW for each kW above 15kW
[a]
9 Commercial Solar Photovoltaic System - Solar Permit
a) 50kW or less varies varies $1,000 [a]
b) 50kW – 250kW varies varies $1,000 base fee, plus $7 per kW for each kW above 50kW up to 250kW
[a]
c) Above 250kW varies varies $2,400 base fee, plus $5 per kW for each kW above 250 kW
[a]
10 Solar Thermal 1.75 x $180 = $315 varies varies 100% $315 11 Ground-Mount Solar 2.00 x $180 = $360 varies varies 100% $360 12 Swimming Pool/Spa Equipment Change-out Only 1.00 x $180 = $180 varies varies 100% $180 13 Swimming Pool Replaster 1.00 x $180 = $180 varies varies 100% $180 14 Residential Voluntary Seismic Retrofit 1.50 x $180 = $270 varies varies 100% $270 15 Retaining Wall
a) Wall Under 4' in height 2.00 x $180 = $360 varies varies 100% $360 b) Wall Over 4' in height
i) Up to 100 LF 4.00 x $180 = $720 varies varies 100% $720 ii) Each Additional 100 LF 0.25 x $180 = $45 varies varies 100% $45 Appendix A:14 592 of 689
City of Pinole
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Total Hourly Rate Cost of Svc Current Fee Current Est.
Cost Recovery
Proposed
Cost Recovery Proposed Fee Note
16 CMU Wall
a) Wall Under 6' in height 2.00 x $180 = $360 varies varies 100% $360 b) Wall Over 6' in height
i) Up to 100 LF 4.00 x $180 = $720 varies varies 100% $720 ii) Each Additional 100 LF 0.25 x $180 = $45 varies varies 100% $45 17 Window / Sliding Glass Door - Retrofit / Repair
a) Up to 5 1.00 x $180 = $180 varies varies 100% $180
b) Over 5 x $180 = varies varies varies See Permit Fee Table 18 Fences Requiring a Building Permit 1.00 x $180 = $180 varies varies 100% $180 [a] Total fees shall not exceed amounts outlined in California Government Code 66015(a)(1).
Appendix A:15 593 of 689
City of Pinole
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, and Combined Mechanical, Electrical, and/or Plumbing Permits
1 $1 - $2,000 1.00 x $180 = $180 $180 100%
2 $2,001 - $25,000 1.50 x $180 = $270 $270 100%
3 $25,001 - $50,000 4.00 x $180 = $720 $720 100%
4 $50,001 - $100,000 7.50 x $180 = $1,350 $1,350 100%
5 $100,001 - $500,000 12.00 x $180 = $2,160 $2,160 100% 6 $500,001 - $1,000,000 38.00 x $180 = $6,840 $6,840 100% 7 $1,000,001 and up 56.00 x $180 = $10,080 $10,080 100% For permits requiring plumbing, electric, or mechanical review, the following percentages shall be added to the base permit fee 1 Mechanical 10% 10% 100%
2 Plumbing 10% 10% 100%
3 Electrical 10% 10% 100%
Appendix A:16 594 of 689
City of Pinole
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Est. City Staff Labor Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Notes
1 Building Plan Check Fees - Building
a) Plan Review Fee, if applicable 75% 75% 100% [a]
b) Expedited Plan Check - At Application Submittal (when applicable)
1.5x standard plan check fee 1.5x standard plan check fee 100% c) Revision Application Fee (per hour) (1-hour minimum) 1.00 x $180 = $180 $180 100% d) Tract Home / Master Plan Construction (Production Units) 20% 20% of standard plan check fee 100% [b] e) Alternate Materials and Materials Review (per hour) 1.00 x $180 = $180 $180 100% f) Excess Plan Review Fee (4th and subsequent) (per hour) 1.00 x $180 = $180 $180 100% g) Revisions (per hour) 1.00 x $180 = $180 $180 100%
2 Building Plan Check Fees - Planning
(Fees Only Applied to Projects Requiring Review)
a) Zoning Clearance Verification 0.50 x $215 = $108 $108 100% b) Planning Plan Check
i) Alterations/Additions - Residential 1.25 x $215 = $269 $269 100% ii) New Construction - Single Family Residential 2.25 x $215 = $484 $484 100% iii) New Construction - 2-4 Residential Units 4.25 x $215 = $914 $914 100% iv) New Construction - 5+ Residential Units 11.00 x $215 = $2,365 $2,365 100% v) New Construction - Non-Residential 4.25 x $215 = $914 $914 100% vi) Alterations/Additions - Non-Residential 2.25 x $215 = $484 $484 100% 3 Building Plan Check Fees - Public Works Engineering
(Fees Only Applied to Projects Requiring Review)
a) Swimming Pool 1.00 x $200 = $200 $200 100%
b) Block Wall 0.50 x $200 = $100 $100 100%
c) Fence 0.50 x $200 = $100 $100 100%
d) Sign 0.50 x $200 = $100 $100 100%
e) Alterations/Additions - Residential 0.75 x $200 = $150 $150 100% f) New Construction - Single Family Residential 2.00 x $200 = $400 $400 100% g) New Construction - 2-4 Residential Units 3.00 x $200 = $600 $600 100% h) New Construction - 5+ Residential Units 6.00 x $200 = $1,200 $1,200 100% i) New Construction - Non-Residential 4.00 x $200 = $800 $800 100% j) Alterations/Additions - Non-Residential 1.00 x $200 = $200 $200 100% k) Trash Capture, SWPPP, and NPDES Review Fees See Eng. Fee Schedule 100% l) Permits / Plan checks not listed above See footnote [c] [a] Includes up to three plan checks. The City will bill hourly for additional plan review required. [b] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time. [c] Engineer/technician to determine hours and applicable fee at time of application.
Appendix A:17 595 of 689
City of Pinole
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
1 Permit Processing Fee 0.42 x $180 = $75 $75 100%
2 Fire Permit Processing Fee 0.42 x $180 = $75 $75 100% 3 Outside Contractor Business License Processing Fee 0.33 x $180 = $60 $60 100% 4 Business License Inspection Fee
a) Residential Home Occupation 1.00 x $180 = $180 $50 $60 33% b) Non-Residential 1.00 x $180 = $180 $125 $135 75%
5 General Plan Maintenance Fee (% of permit fee) 110% 10% 6 Technology Fee (% of plan review and permit fee) 15% 10% 7 Strong Motion Instrumentation (SMI) Fee Calculation
a) Residential $0.50 or valuation x .00013
b) Commercial $0.50 or valuation x .00028
8 Building Standards (SB 1473) Fee Calculation (Valuation) a) $1 - $25,000 $1
b) $25,001 - $50,000 $2
c) $50,001 - $75,000 $3
d) $75,001 - $100,000 $4
e) Each Add'l $25,000 or fraction thereof Add $1
9 Temporary Certificate of Occupancy (per 30 Days) 1.50 x $180 = $270 $270 100% 10 Permit Extension 1.00 x $180 = $180 $180 100%
11 Permit Reactivation Fee
a) Reactivation Fee if All Inspections Have Been Performed and Approved Up to But Not Including Final Inspection
1.00 x $180 = $180 $180 100%
b) Reactivation Fee - All Other Scenarios
i) Permit Expired Up to One Year 50% of Original Base Building Permit Fee ii) Permit Expired More than One Year 100% of Original Base Building Permit Fee 12 Permit Reissuance Fee 0.50 x $180 = $90 $90 100%
13 Damaged Building Survey (Fire, Flood, Vehicle Damage, Etc.) 1.50 x $180 = $270 $270 100% 14 AB 838 Violation Fees
a) Investigation resulting in Violations under AB 838 (per hour) (1-hour minimum) 1.00 x $180 = $180 $180 100% b) Inspection Report Production for Violations under AB 838 (per hour) (1-hour minimum)
1.00 x $180 = $180 $180 100%
Other Fees
15 Phased Inspection Fee (per inspection) 0.50 x $180 = $90 $90 100% 16 After Hours Inspection (per hour) (4-hour minimum) 1.20 x $180 = $216 $216 100% 17 Re-inspection Fee (2nd Time or More) (each) 0.50 x $180 = $90 $90 100% [a] Appendix A:18 596 of 689
City of Pinole
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
18 Missed Inspection Fee 0.50 x $180 = $90 $90 100%
19 Duplicate Copy of Permit 0.33 x $180 = $60 $60 100%
20 Duplicate Copy of Certificate of Occupancy 0.17 x $180 = $30 $30 100% 21 Construction and Demolition Waste Management Review Fee 0.50 x $180 = $90 $90 100% 22 Fees for Services Not Listed in this Fee Schedule (per 1/2 hour) 0.50 x $180 = $90 $90 100% Violation Fees
23 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
Refunds
24 Refunds
a) Fees Erroneously Paid or Collected by the City 100% refund b) Refund of Plan Review Fees - Prior to Plan Review Commencing up to 80% refund c) Refund of Permit Fees - Prior to Inspection Commencing up to 80% refund d) 180 Days After Payment of Fees no refund
[a] Reinspection fee applies after the first re-inspection.
Appendix A:19 597 of 689
User and Regulatory Fees
Cost of Service Analysis
Planning Fees
Appendix A:20 598 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Planning
Labor Expenditures
Description Total Notes
Salaries & Wages $ 329,776
Benefits $ 168,802
Total $ 498,578
Recurring Non-Labor Expenditures
Description Total Adjustments Subtotal Notes
Contract Planning Augmentation $ 200,000 $ (200,000) $ - [a] Project Traffic Studies and CEQA Assistance $ 100,000 $ (100,000) $ - [a] SB2, LEAP and REAP Effort $ 205,000 $ (205,000) $ - [a] Miscellaneous Office Supplies $ 1,000 $ - $ 1,000
Training and Seminars for Staff $ 2,000 $ - $ 2,000
Planning Commissioner Training $ 7,000 $ - $ 7,000
Memberships - AICP, APA, AEP $ 1,000 $ - $ 1,000
Publishing Legal Notices $ 2,000 $ - $ 2,000
PCTV Planning Commission Meetings $ 20,412 $ - $ 20,412 Meeting Minute Preparation $ 8,000 $ - $ 8,000
Utilities $ 1,550 $ - $ 1,550
Fuel $ 1,000 $ - $ 1,000
IS Charges $ 958 $ - $ 958
Legal Charges $ 25,000 $ (25,000) $ - [a]
General Liability Insurance $ 16,331 $ - $ 16,331
Subtotal $ 591,251 $ (530,000) $ 61,251
Allocation of Central Services
Description
Est C'wide
Indirect Rate
Mod.
Expenses
Allocated
Citywide
Overhead Notes
Allocation of Citywide Overhead 20% $ 559,829 $ 111,966 [b] Total Initial Allocation
Description Total
Allocation
Share
Labor Expenditures & Contract Svc Support $ 498,578 74% Recurring Non-Labor $ 61,251 9%
Citywide Overhead $ 111,966 17%
Total $ 671,795 100%
Appendix A:21 599 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Planning
Total Hours Estimate
Description FTE Total Hours
Less: Adjust
for Leave
Productive
Hours Notes
FTE 2.00 4,160 (480) 3,680 [c]
Indirect 15% 552 [d],[f]
Direct 85% 3,128 [e],[f]
Total 100% 3,680
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Expenses $ 671,795
Direct Hours 3,128 [f]
Fully-Burdened Hourly Rate $ 215 [f]
* Source: FY 21/22 adopted budget
[a] Adjustment to exclude non-fee related expenses, expenses that are accounted for elsewhere in study, or expenses that may be directly recovered from applicants via pass-through billing. [b] Amount intended to represent a reasonable conservative estimate of Citywide overhead allocation. [c] Typical leave assumes 13 holidays, 10 days vacation, 5 days sick, 2 days personal leave per employee. Amounts intended to serve as reasonable estimates. [d] Includes general administration and management, training, code, policies and procedures updates, public information and assistance, etc. [e] Includes current planning, long range planning, building plan check, economic development, etc. [f] In practice, indirect hours represent approximately 35% of time, and direct hours represent roughly 65% of time. An adjustment has been made to account for staffing structure of Pinole Planning Division. Due to the City's population, senior level staffing currently performs all planning functions. An adjustment has been made to calculate a planning rate that assumes a more typical staffing structure of Director, Senior Planner, Associate Planner, etc. (i.e. a broader range of positions that results in a lower total hourly billing rate). The adjustment made is intended to err on the side of conservative and benefits fee for service applicants. If the City's staffing structure changes these assumptions should be re-evaluated.
Appendix A:22 600 of 689
City of Pinole
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Planning Cost of Service
Estimated Labor Time (Hours) $215 $200 $180 $215 $316 Cost Recovery Fee Description Planning Eng'rg Building Police Fire Total Planning Eng'rg Building Police Fire Cost of
Service
Design Review
1 Administrative Design Review: Single family residential additions; additions of less than 500 sf for multifamily and nonresidential
4.50 4.50 $968 $0 $0 $0 $0 $968
2 Comprehensive Design Review – Small
New single family residence; new multifamily building with 2 to 4 units; multifamily and nonresidential additions 500 to 5,000sf
22.00 1.00 23.00 $4,730 $200 $0 $0 $0 $4,930
3 Comprehensive Design Review – Medium
New multifamily building with 5 to 10 units; multifamily and nonresidential additions 5,001 to 10,000sf
42.00 1.00 1.00 1.00 1.00 46.00 $9,030 $200 $180 $215 $316 $9,941 4 Comprehensive Design Review – Large
New multifamily building of 10 or more units; new nonresidential buildings; multifamily and nonresidential additions greater than 10,000sf
120.00 3.00 1.00 1.00 3.00 128.00 $25,800 $600 $180 $215 $948 $27,743 5 Sign Permit: New Sign/Approved Program, replace old sign as previously approved, etc.
4.00 4.00 $860 $0 $0 $0 $0 $860
6 Creative Sign Program: Encourage signs of unique design 10.00 10.00 $2,150 $0 $0 $0 $0 $2,150 7 Sign Program: 5 or more signs or greater than 200 sq. ft. of total aggregate sign area or building with 3 or more tenants.
10.00 10.00 $2,150 $0 $0 $0 $0 $2,150
Use Permits
8 Similar Use Determination 2.00 2.00 $430 $0 $0 $0 $0 $430 9 Administrative Use Permits (AUP): Outdoor Dining 6.00 1.00 0.50 0.50 8.00 $1,290 $200 $0 $108 $158 $1,756 10 Temporary Use Permits (TUP) – Small.
Special one-day events, such as grand openings
Outdoor sales and display.
Seasonal sales (Christmas tree sales, pumpkin sales)
2.00 0.50 0.50 3.00 $430 $0 $0 $108 $158 $696
11 Temporary Use Permits (TUP) – Large.
Construction yards and storage sheds
Expositions, concerts, clinics, amusement rides, and flea markets.
6.00 0.50 0.50 7.00 $1,290 $0 $0 $108 $158 $1,556
12 Conditional Use Permits (CUP) 22.00 0.50 0.50 0.50 0.50 24.00 $4,730 $100 $90 $108 $158 $5,186 13 Home Occupation Permit 1.00 1.00 $215 $0 $0 $0 $0 $215 14 Condo Conversion Permit
15 Tree Removal Permit 2.00 2.00 $430 $0 $0 $0 $0 $430
16 Use Permit Amendments 12.00 12.00 $2,580 $2,580
17 Use Permit - Combined with Other Permits
Appendix A:23 601 of 689
City of Pinole
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Planning Cost of Service
Estimated Labor Time (Hours) $215 $200 $180 $215 $316 Cost Recovery Fee Description Planning Eng'rg Building Police Fire Total Planning Eng'rg Building Police Fire Cost of
Service
Variances
18 Minor Deviation 4.00 4.00 $860 $0 $0 $0 $0 $860
19 Single Family Variance 10.00 10.00 $2,150 $0 $0 $0 $0 $2,150 20 All Other Variance Requests 22.00 22.00 $4,730 $0 $0 $0 $0 $4,730 Policy / Plan Amendments
21 Prezoning / Annexation
22 Rezoning / Zoning Code Amendment (Includes Map and Text) 44.00 44.00 $9,460 $0 $0 $0 $0 $9,460 23 Minor Development Plan Amendment 2.00 2.00 $430 $0 $0 $0 $0 $430 24 General Plan Amendment
25 Specific Plan Amendment
Subdivision / Mapping
26 Subdivision / Tentative Map
a) Minor Subdivision / Parcel Map (4 Lots or Less)
b) Major Subdivision / Tract Map (5 or More Lots)
27 Lot Line Adjustment
28 Lot Merger
29 Easement / Street Vacation / Existing Utility Review 30 Final Map
a) Parcel Map
b) Tract Map
Appendix A:24 602 of 689
City of Pinole
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Planning Cost of Service
Estimated Labor Time (Hours) $215 $200 $180 $215 $316 Cost Recovery Fee Description Planning Eng'rg Building Police Fire Total Planning Eng'rg Building Police Fire Cost of
Service
Environmental Review
31 Categorical Exemption 2.00 2.00 $430 $0 $0 $0 $0 $430 32 Initial Study 16.00 16.00 $3,440 $0 $0 $0 $0 $3,440
33 Negative Declaration
34 Mitigated Negative Declaration
35 Environmental Impact Report
Agreements
36 Development Agreement
37 Affordable Housing Agreement
38 Review of CC&R's
Other Development Services
39 Extensions
40 Appeals of Department, Administrative and Planning Commission Actions (Per Appeal)
41 Zoning Administrator Hearing (Each Required Hearing) 3.00 3.00 $645 $0 $0 $0 $0 $645 42 Planning Commission / City Council Hearing (Each Required Hearing) 4.00 4.00 $860 $0 $0 $0 $0 $860 43 Records Research 0.50 0.50 $108 $0 $0 $0 $0 $108
44 Address Assignment 1.00 1.00 $215 $0 $0 $0 $0 $215
Public Noticing
45 Project Notification Sign
46 Public Noticing (Administrative) 3.00 3.00 $645 $0 $0 $0 $0 $645 47 Public Noticing (Public Hearing Required) 5.00 5.00 $1,075 $0 $0 $0 $0 $1,075 48 Public Noticing (Deposit-Based Project) 10.00 10.00 $2,150 $0 $0 $0 $0 $2,150 Appendix A:25 603 of 689
City of Pinole
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Planning Cost of Service
Estimated Labor Time (Hours) $215 $200 $180 $215 $316 Cost Recovery Fee Description Planning Eng'rg Building Police Fire Total Planning Eng'rg Building Police Fire Cost of
Service
Small Cell Wireless
49 Small Cell: Right of Way Pole Usage Fee
50 Small Cell Wireless Attachment Fee
51 Small Cell Wireless New Pole
Affordable Housing Requests
52 Equity-Share Payoff Demand 1.50 1.50 $323 $0 $0 $0 $0 $323 53 Reconveyance 1.50 1.50 $323 $0 $0 $0 $0 $323
54 Density Bonus Application 2.00 2.00 $430 $0 $0 $0 $0 $430 Redevelopment (Successor Agency)
55 Loan Extension Application Fee (Commercial/Residential) Technology Enhancement Fee
56 Technology Fee (% of plan review and permit fee) 15% Violation Fees
57 Penalty for Work Without Planning Approval
Hourly Rates and Fees for Services Not Listed in this Fee Schedule 58 Rates for Services Not Listed Above
a) Planning Personnel (per hour) 1.00 1.00 $215 $0 $0 $0 $0 $215 b) Contract Planning, Peer Review, Architecture Review, Etc. c) Specialized Attorney Services
[a] Temporary use permit fee may be reduced to $0 (no charge) for non-profit entities. [b] Planning Commission Appeal requests initiated by the City Council members shall be accompanied by a $250 rather than $500 appellant fee. The $250 may be refundable if the appeal initiated by a majority of the City Council members that hear the appeal request.
Appendix A:26 604 of 689
City of Pinole
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Planning Estimated Labor Time (Hours)
Fee Description
Design Review
1 Administrative Design Review: Single family residential additions; additions of less than 500 sf for multifamily and nonresidential 2 Comprehensive Design Review – Small
New single family residence; new multifamily building with 2 to 4 units; multifamily and nonresidential additions 500 to 5,000sf 3 Comprehensive Design Review – Medium
New multifamily building with 5 to 10 units; multifamily and nonresidential additions 5,001 to 10,000sf
4 Comprehensive Design Review – Large
New multifamily building of 10 or more units; new nonresidential buildings; multifamily and nonresidential additions greater than 10,000sf
5 Sign Permit: New Sign/Approved Program, replace old sign as previously approved, etc.
6 Creative Sign Program: Encourage signs of unique design 7 Sign Program: 5 or more signs or greater than 200 sq. ft. of total aggregate sign area or building with 3 or more tenants.
Use Permits
8 Similar Use Determination
9 Administrative Use Permits (AUP): Outdoor Dining
10 Temporary Use Permits (TUP) – Small.
Special one-day events, such as grand openings
Outdoor sales and display.
Seasonal sales (Christmas tree sales, pumpkin sales)
11 Temporary Use Permits (TUP) – Large.
Construction yards and storage sheds
Expositions, concerts, clinics, amusement rides, and flea markets. 12 Conditional Use Permits (CUP)
13 Home Occupation Permit
14 Condo Conversion Permit
15 Tree Removal Permit
16 Use Permit Amendments
17 Use Permit - Combined with Other Permits
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Fee Change Note
$549 57% $725 75% $176
$2,679 54% $3,700 75% $1,021
$5,114 51% $9,941 100% $4,827
$20,000 Deposit;
$14,000 Minimum Fee
$244 28% $430 50% $186
$500 23% $750 35% $250
$1,218 57% $2,150 100% $932
$244 57% $325 76% $81
$731 42% $875 50% $144
$244 35% $350 50% $106 [a]
$488 31% $775 50% $287 [a]
$2,679 52% $5,186 100% $2,507
$121 56% $140 65% $19
$2,500 Deposit $7,500 Deposit;
$5,000 Minimum Fee
$201 47% $215 50% $14
1/2 Original Fee $2,580 100%
1/2 Original Fee 100% of highest
applicable permit fee,
plus 50% of all other
applicable permit fees
Appendix A:27 605 of 689
City of Pinole
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Planning Estimated Labor Time (Hours)
Fee Description
Variances
18 Minor Deviation
19 Single Family Variance
20 All Other Variance Requests
Policy / Plan Amendments
21 Prezoning / Annexation
22 Rezoning / Zoning Code Amendment (Includes Map and Text) 23 Minor Development Plan Amendment
24 General Plan Amendment
25 Specific Plan Amendment
Subdivision / Mapping
26 Subdivision / Tentative Map
a) Minor Subdivision / Parcel Map (4 Lots or Less)
b) Major Subdivision / Tract Map (5 or More Lots)
27 Lot Line Adjustment
28 Lot Merger
29 Easement / Street Vacation / Existing Utility Review 30 Final Map
a) Parcel Map
b) Tract Map
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Fee Change Note
$488 57% $660 77% $172
$1,218 57% $1,650 77% $432
$2,679 57% $4,730 100% $2,051
$10,000 Deposit $20,000 Deposit;
$14,000 Minimum Fee
$6,025 64% $9,460 100% $3,435
$216 50% $430 100% $214
$5,000 + $100/acre
deposit + $1,000
General Plan
Maintenance Fee
$10,000 Deposit;
$7,000 Minimum Fee
$5,000 + $1,000
Specific Plan
Maintenance Fee
$10,000 Deposit;
$7,000 Minimum Fee
$3,000 Deposit $5,000 Deposit;
$3,500 Minimum Fee
$5,500 Deposit $7,500 Deposit;
$5,000 Minimum Fee
$1,000 Deposit $2,000 Deposit;
$1,400 Minimum Fee
$1,000 Deposit $2,000 Deposit;
$1,400 Minimum Fee
varies $2,000 Deposit;
$1,400 Minimum Fee
$5,000 Deposit $5,000 Deposit;
$3,500 Minimum Fee
$5,000 Deposit $7,500 Deposit;
$5,000 Minimum Fee
Appendix A:28 606 of 689
City of Pinole
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Planning Estimated Labor Time (Hours)
Fee Description
Environmental Review
31 Categorical Exemption
32 Initial Study
33 Negative Declaration
34 Mitigated Negative Declaration
35 Environmental Impact Report
Agreements
36 Development Agreement
37 Affordable Housing Agreement
38 Review of CC&R's
Other Development Services
39 Extensions
40 Appeals of Department, Administrative and Planning Commission Actions (Per Appeal)
41 Zoning Administrator Hearing (Each Required Hearing) 42 Planning Commission / City Council Hearing (Each Required Hearing) 43 Records Research
44 Address Assignment
Public Noticing
45 Project Notification Sign
46 Public Noticing (Administrative)
47 Public Noticing (Public Hearing Required)
48 Public Noticing (Deposit-Based Project)
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Fee Change Note
$244 57% $250 58% $6
$2,500 or Consultant
Cost + 15%
$3,500 or Consultant
Cost + 15%
$2,500 Deposit $5,000 Deposit;
$3,500 Minimum Fee
$10,000 Deposit $10,000 Deposit;
$7,000 Minimum Fee
Consultant Cost + 15%;
Deposit TBD
Consultant Cost + 15%;
Deposit TBD
$5,000 Deposit $10,000 Deposit;
$7,000 Minimum Fee
$5,000 Deposit $10,000 Deposit;
$7,000 Minimum Fee
$250 Deposit $2,500 Deposit;
$1,750 Minimum Fee
1/2 Original Fee 1/2 Original Fee
$500 + $2,500 Deposit $500 + $2,500 Deposit [b]
$328 51% $485 75% $157
$449 52% $645 75% $196
$50 per half hour after
first hour
$100 per half hour
after first hour
$368 171% $215 100% ($153)
$150 per sign
(as needed)
$250 per sign
(as needed)
$450
$700
Deposit
Appendix A:29 607 of 689
City of Pinole
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Planning Estimated Labor Time (Hours)
Fee Description
Small Cell Wireless
49 Small Cell: Right of Way Pole Usage Fee
50 Small Cell Wireless Attachment Fee
51 Small Cell Wireless New Pole
Affordable Housing Requests
52 Equity-Share Payoff Demand
53 Reconveyance
54 Density Bonus Application
Redevelopment (Successor Agency)
55 Loan Extension Application Fee (Commercial/Residential) Technology Enhancement Fee
56 Technology Fee (% of plan review and permit fee)
Violation Fees
57 Penalty for Work Without Planning Approval
Hourly Rates and Fees for Services Not Listed in this Fee Schedule 58 Rates for Services Not Listed Above
a) Planning Personnel (per hour)
b) Contract Planning, Peer Review, Architecture Review, Etc. c) Specialized Attorney Services
[a] Temporary use permit fee may be reduced to $0 (no charge) for non-profit entities. [b] Planning Commission Appeal requests initiated by the City Council members shall be accompanied by a $250 rather than $500 appellant fee. The $250 may be refundable if the appeal initiated by a majority of the City Council members that hear the appeal request.
Cost Recovery Information
Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Fee Change Note
$270 per pole annually
$500 for first five +
$100 for each
additional
$1,000
$323 100%
$323 100%
$430 100%
$325 $325
10%
equal to
permit fee
$121 56% $215 100%
Pass through of Actual
Cost + 15%
100% Pass through of Actual
Cost + 15%
100%
Pass through of Actual
Cost
100% Pass through of Actual
Cost
100%
ppellant fee. The $250 may be refundable if the appeal initiated by a majority of the City Council members that hear the appeal request.
Appendix A:30 608 of 689
User and Regulatory Fees
Cost of Service Analysis
Code Enforcement Fees
Appendix A:31 609 of 689
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Code Enforcement
Description
Fully-Burdened
Hourly Rate Allocation Notes
Contract Share $100 65% [a]
City Share $54 35% [a]
Hourly Rate $154 100%
Notes:
[a] Source: Hourly rates and allocations based on current industry contract service rates and contract service/agency allocations.
Appendix A:32 610 of 689
City of Pinole
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Code Enforcement Cost of Service
Estimated Labor Time (Hours) $110 $154 $250 $150 Cost Recovery Information Fee Description Finance Code Enf.
Special'zd
Attorney
Hearing
Officer Total Finance Code Enf.
Special'zd
Attorney
Hearing
Officer
Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Fee Change Note
1 Courtesy Inspection
a) First Inspection 0.50 0.50 $0 $77 $0 $0 $77 n/a - new n/a No Charge 0% new b) Second Inspection to Verify
Violation Corrected
0.50 0.50 $0 $77 $0 $0 $77 n/a - new n/a No Charge 0% new c) Each Additional Inspection 0.50 0.50 $0 $77 $0 $0 $77 n/a - new n/a $77 100% new 2 Re-Inspection Fee 0.50 0.50 $0 $77 $0 $0 $77 $41 54% $77 100% $36 3 Abatement Warrant 2.00 2.00 $308 $308 Pass through of Actual Cost
100% $308 100% n/a
4 Serving Notice 0.50 0.50 $0 $77 $0 $0 $77 n/a - new n/a $38 49% new 5 Lien Approval Fee 0.50 1.00 1.50 $55 $154 $0 $0 $209 n/a - new n/a $150 72% new 6 Special Assessment Approval Fee 0.50 1.00 1.50 $55 $154 $0 $0 $209 n/a - new n/a $150 72% new 7 Lien Release Fee 0.50 1.50 2.00 $55 $231 $0 $0 $286 n/a - new n/a $150 52% new 8 Tobacco Retailer License
a) New 0.50 1.00 1.50 $55 $154 $0 $0 $209 n/a - new n/a $209 100% new b) Renewal 0.50 1.00 1.50 $55 $154 $0 $0 $209 n/a - new n/a $209 100% new c) Late Renewal 0.33 0.33 $37 $0 $0 $0 $37 n/a - new n/a Same as Business Lic.
new
d) Suspension Appeal 2.00 8.00 20.00 30.00 $220 $1,232 $5,000 $0 $6,452 n/a - new n/a $1,000 15% new e) Citation Appeal 8.00 6.00 14.00 $0 $1,232 $0 $900 $2,132 n/a - new n/a $25 1% new 9 Request for Extension of Time
a) First Request 0.25 0.25 $0 $39 $0 $0 $39 n/a - new n/a No Charge 0% new b) Second and Subsequent
Requests (each)
0.25 0.25 $0 $39 $0 $0 $39 n/a - new n/a $35 91% new
10 Oversized and Non-Motorized Vehicle
Visitor Parking Permit
1.00 1.00 $0 $154 $0 $0 $154 n/a - new n/a bill hourly; 1- hour min.
100% new [a]
11 Appeals
a) Notice and Order Appeal 8.00 20.00 28.00 $0 $1,232 $5,000 $0 $6,232 $575 9% $575 9% $0 b) Notice of Violations Appeal 8.00 20.00 28.00 $0 $1,232 $5,000 $0 $6,232 $575 9% $575 9% $0 c) Administrative Citation Appeal 8.00 6.00 14.00 $0 $1,232 $0 $900 $2,132 n/a - new n/a $25 1% new 12 Technology Fee (% of Fee) 15% n/a - new 10% 66% new
13 Late Payment Penalty 5% of unpaid
amount
new
14 Rates for Services Not Listed Above
a) Code Enforcement Personnel
(per hour)
1.00 1.00 $0 $154 $0 $0 $154 n/a - new n/a $154 100%
b) Specialized Services Including,
but not limited to, Attorney and
Abatement Services
Pass through of
Actual Cost
100% Pass through of
Actual Cost
100%
Appendix A:33 611 of 689
City of Pinole
Cost of Service Study for Analyzing User and Regulatory Fees Calculation of the Estimated Costs of Providing Fee Related Services - Code Enforcement Cost of Service
Estimated Labor Time (Hours) $110 $154 $250 $150 Cost Recovery Information Fee Description Finance Code Enf.
Special'zd
Attorney
Hearing
Officer Total Finance Code Enf.
Special'zd
Attorney
Hearing
Officer
Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Fee Change Note
[a] Pinole Municipal Code Section 8.24.035.C.3
Appendix A:34 612 of 689
User and Regulatory Fees
Cost of Service Analysis
Engineering and Encroachment Permit Fees
Appendix A:35 613 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Engineering and Encroachment Fees Labor Expenditures
Description Total Notes
Salaries & Wages $ 491,185
Benefits $ 302,491
Total $ 793,676
Recurring Non-Labor Expenditures
Description Total Adjustments Subtotal Notes
General Engineering Services $ 10,000 $ (10,000) $ - [a] Maintenance of Office Equipment $ 500 $ - $ 500
General Office Supplies $ 1,000 $ - $ 1,000
Travel and Training $ 2,800 $ - $ 2,800
Memberships $ 225 $ - $ 225
Software Purchase $ 20,000 $ - $ 20,000
Bonds $ 175 $ - $ 175
Active Transportation Plan $ 75,000 $ (75,000) $ - [a]
Utilities $ 4,400 $ - $ 4,400
IS Charges $ 73,295 $ - $ 73,295
Legal Charges $ 8,000 $ (8,000) $ - [a]
General Liability Insurance $ 24,329 $ - $ 24,329
Subtotal $ 219,724 $ (93,000) $ 126,724
Allocation of Central Services
Description
Est C'wide
Indirect Rate
Mod.
Expenses
Allocated
Citywide
Overhead Notes
Allocation of Citywide Overhead 20% $ 920,400 $ 184,080 [b] Total Initial Allocation
Description Total
Allocation
Share
Labor Expenditures & Contract Svc Support $ 793,676 72% Recurring Non-Labor $ 126,724 11%
Citywide Overhead $ 184,080 17%
Total $ 1,104,480 100%
Appendix A:36 614 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Engineering and Encroachment Fees Total Hours Estimate
Description FTE Total Hours
Less: Adjust
for Leave
Productive
Hours Notes
FTE 4.00 8,320 (960) 7,360 [c]
Indirect 25% 1,840 [d],[f]
Direct 75% 5,520 [e],[f]
Total 100% 7,360
Calculation of Fully-Burdened Hourly Rate
Description Total Notes
Expenses $ 1,104,480
Direct Hours 5,520 [f]
Fully-Burdened Hourly Rate $ 200 [f]
* Source: FY 21/22 adopted budget
[a] Adjustment to exclude non-fee related expenses, expenses that are accounted for elsewhere in study, or expenses that may be directly recovered from applicants via pass-through billing. [b] Amount intended to represent a reasonable conservative estimate of Citywide overhead allocation. [c] Typical leave assumes 13 holidays, 10 days vacation, 5 days sick, 2 days personal leave per employee. Amounts intended to serve as reasonable estimates. [d] Includes general administration and management, training, code, policies and procedures updates, public information and assistance, etc. [e] Includes plan review, permit issuance, field inspection, etc. [f] In practice, indirect hours represent approximately 35% of time, and direct hours represent roughly 65% of time. An adjustment has been made to account for staffing structure of Pinole Engineering and Administration Division. Due to the City's population, the City uses senior level staffing currently performs some direct service functions. An adjustment has been made to calculate a engineering rate that assumes a more typical staffing structure of Director, Senior Engineer, Associate Engineer, Inspector, etc. (i.e. a broader range of positions that results in a lower total hourly billing rate). The adjustment made is intended to err on the side of conservative and benefits fee for service applicants. If the City's staffing structure changes these assumptions should be re-evaluated.
Appendix A:37 615 of 689
City of Pinole
User and Regulatory Fee Study
Engineering and Encroachment Permit Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Encroachment Permit Fees
1 Permit Issuance Fee (applies to all encroachment permits) 0.75 x $200 = $150 varies - deposit $150 100% 2 Permit Renewal Fee / Time Extension 0.50 x $200 = $100 varies - deposit $100 100% 3 Permit Fee
a) Sewer Lateral
i) Base Permit Fee 1.00 x $200 = $200 varies - deposit $200 100% ii) Video Inspection, If Required 0.50 x $200 = $100 varies - deposit $100 100% b) Concrete Flat Work or Under Sidewalk Drain
i) Up to 500 SF 2.00 x $200 = $400 varies - deposit $400 100% ii) Add for Each Additional 500 SF 0.50 x $200 = $100 varies - deposit $100 100% c) Street Cut or Drainage Modifications
i) < 10 CY excavated 3.00 x $200 = $600 varies - deposit $600 100% ii) Add for Each Additional 10 CY 1.50 x $200 = $300 varies - deposit $300 100% d) Utility Pole - Set, Relocate or Remove 2.00 x $200 = $400 varies - deposit $400 100% each e) Utilities Structure Inspection 1.50 x $200 = $300 varies - deposit $300 100% f) Storage in Public Right-of-Way for Moving Pods 0.50 x $200 = $100 varies - deposit $100 100% per two weeks g) Landscape Maintenance 0.50 x $200 = $100 varies - deposit $100 100% h) Temporary Staging for Items Not Listed Above 0.50 x $200 = $100 varies - deposit $100 100% i) Block Party Permit varies - deposit Permit Issuance Fee varies j) Vendor Permit varies - deposit Permit Issuance Fee varies k) Traffic Control Only 1.00 x $200 = $200 varies - deposit $200 100% l) Major Project [a]
i) First Day 3.00 x $200 = $600 varies - deposit $600 100% ii) Each Additional Day 1.50 x $200 = $300 varies - deposit $300 100% m) Projects Greater than Two Weeks in Duration varies - deposit $4,000 Deposit 100% n) Permit Types Not Listed 1.00 x $200 = $200 varies - deposit $200 100% per hour 4 Other Applicable Fees, if Required
a) Traffic Control Plan Review 1.50 x $200 = $300 varies - deposit $300 100% b) Revocable Encroachment Permit / Hold Harmless Agreement 2.50 x $200 = $500 varies - deposit $500 100% 5 Permit Bond / Deposit
a) One-year maintenance bond for street cuts equal to the value of the work or as determined by Public Works Director / City Engineer.
Varies - See description
b) Bond for concrete work, including curb, gutter and sidewalk drains. Deposit is equal to the value of the work or as determined by Public Works Director / City Engineer. Deposit is returned upon passing final inspection for concrete work.
Varies - See description
c) One-year maintenance bond for storm drainage modifications equal to the value of the work or as determined by Public Works Director / City Engineer.
Varies - See description
Appendix A:38 616 of 689
City of Pinole
User and Regulatory Fee Study
Engineering and Encroachment Permit Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Grading Fees
6 Grading Plan Review
a) 0 - 50 CY
b) 50 to 10,000 CY 4.50 x $200 = $900 varies - deposit $900 100% c) 10,001 to 100,000 CY 6.50 x $200 = $1,300 varies - deposit $1,300 100% d) Add for Each 10,000 CY above 100,000 1.50 x $200 = $300 varies - deposit $300 100% 7 Grading Permit Issuance 1.00 x $200 = $200 varies - deposit $200 100% 8 Grading Permit Bond (per CY) $5
9 Grading Inspection
a) 0 - 50 CY
b) 50 to 10,000 CY 6.00 x $200 = $1,200 varies - deposit $1,200 100% [b] c) 10,001 to 100,000 CY 12.00 x $200 = $2,400 varies - deposit $2,400 100% [c] d) Add for Each 10,000 CY above 100,000 1.00 x $200 = $200 varies - deposit $200 100% Erosion and Clean Water (Including Full Trash Capture System) 10 Stormwater Pollution Prevention Construction Permit: C.6 Inspections (Permits for Construction Projects that Require Stormwater Pollution Prevention, Includes Monthly Inspection)
a) Less than 1-Acre Hillside Site, Requiring an Erosion and Sediment Control Plan 3.00 x $200 = $600 varies - deposit $600 100% [d] b) More than 1-Acre Requiring an Erosion and Sediment Control Plan 6.00 x $200 = $1,200 varies - deposit $1,200 100% [d] c) Re-Inspections (Due to Fail in Maintaining BMP's) 1.00 x $200 = $200 varies - deposit $200 100% [d] 11 C.3 Fees for Projects Which Create or Replace More than 10,000 SF of Impervious Surface
a) Stormwater Control Plan Review / Approval 4.50 x $200 = $900 varies - deposit $900 100% [d] b) Operations and Maintenance Plan Review / Approval 2.50 x $200 = $500 varies - deposit $500 100% [d] c) Annual Inspection Fee
i) Up to 25,000 SF 4.00 x $200 = $800 varies - deposit $800 100% [d] ii) Greater than 25,000 SF 8.00 x $200 = $1,600 varies - deposit $1,600 100% [d] Oversize Load Permit Fee
12 Oversize Load Permit Fee
a) Per Day $16
b) Annual $90
Temporary Barricade Delivery / Pickup
13 Temporary Barricade Delivery / Pickup
a) Temporary Barricade Delivery / Pickup 2.00 x $100 = $200 $200 100% b) Refundable Security Deposit TBD by Public Works Director / City Engineer
Appendix A:39 617 of 689
City of Pinole
User and Regulatory Fee Study
Engineering and Encroachment Permit Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Other
14 After Hours Inspection (per hour) (4-hour minimum) 1.20 x $200 = $240 $240 100% 15 Re-inspection Fee / Missed Inspection / Excessive Inspection Fee (2nd Time or More) 1.00 x $200 = $200 $200 100% per hour [e] 16 Excessive Resubmittals 1.00 x $200 = $200 $200 100% per hour [e] 17 Revisions 1.00 x $200 = $200 $200 100% per hour
Expedited Permit / Plan Review Fees
18 Expedited Permit / Plan Review Fees 1.5x standard fee Technology Enhancement Fee
19 Technology Fee (% of plan review and permit fee) 15% 10% Violation Fees
20 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
Hourly Rates and Fees for Services Not Listed in this Fee Schedule 21 In-House Public Works Personnel 1.00 x $200 = $200 $200 100% per hour 22 Contract Service Providers Pass through of Actual Cost + 15%
100%
23 Attorney Services Pass through of Actual Cost 100%
[a] Major Projects include ground disturbing activities, projects lasting longer than three days, or projects that require permanent traffic control for the duration of the project (e.g. excavation, trenching, boring, etc.). [b] Fee includes up to 8 inspections. Any additional inspections will be charged at hourly rate. [c] Fee includes up to 16 inspections. Any additional inspections will be charged at hourly rate. [d] If a contract service provider is used for these reviews, the City may pass through of actual cost, plus 15% to the applicant, rather than fixed fee amounts listed. [e] All fees include up to three plan checks and inspection and re-inspection. The City will bill hourly for additional plan review and inspections required.
Appendix A:40 618 of 689
User and Regulatory Fees
Cost of Service Analysis
Police Fees
Appendix A:41 619 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Fees Full-Time Equivalent (FTE) Statistics [a][b]
Functional Division FTE Dept Admin Ops Direct
Support Svcs
Direct
Dispatch
Direct Notes
Administrative Assistant 1.00 1.00
Community Safety Specialist 1.00 1.00
Community Services Officer 2.00 2.00
Crossing Guard 0.25 0.25
Dispatcher 11.00 11.00
Lead Dispatcher 1.00 1.00
Lieutenant 2.00 2.00
Police Chief 1.00 1.00
Police Officer 17.00 17.00
Police Officer (SRO) 1.00 1.00
Police Property Specialist 1.00 1.00
Police Records Specialist 2.00 2.00
Sergeant 6.00 6.00
Total 46.25 4.00 24.00 6.25 12.00
Share of FTE 9% 52% 14% 26%
Full-Time Equivalent (FTE) Statistics [a]
Functional Division Wages Benefits Total Notes
Administrative Assistant $64,741 $33,247 $97,988
Community Safety Specialist $70,893 $40,594 $111,487
Community Services Officer $107,544 $61,043 $168,587
Crossing Guard $7,280 $1,178 $8,458
Dispatcher $979,306 $564,709 $1,544,015
Lead Dispatcher $101,471 $65,797 $167,268
Lieutenant $345,890 $308,157 $654,047
Police Chief $241,212 $84,639 $325,851
Police Officer $1,916,877 $1,004,493 $2,921,370
Police Officer (SRO) $122,542 $37,496 $160,038
Police Property Specialist $61,345 $46,090 $107,435
Police Records Specialist $127,724 $87,700 $215,424
Sergeant $819,467 $584,201 $1,403,668
Total $4,966,292 $2,919,344 $7,885,636
Functional Division Dept Admin Ops Direct
Support Svcs
Direct
Dispatch
Direct Total Notes
Wages $651,843 $2,858,886 $374,786 $1,080,777 $4,966,292 Benefits $426,043 $1,626,190 $236,605 $630,506 $2,919,344 Total $1,077,886 $4,485,076 $611,391 $1,711,283 $7,885,636 Appendix A:42 620 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Fees Recurring Non-Labor Expenditures [c]
Description Total Adjustments Subtotal Notes
Support Services / (assigned as Dept Admin)
Professional Services $ 163,530 $ (163,530) $ - [d]
Software Maintenance $ 28,000 $ - $ 28,000
Equipment Maintenance $ 7,050 $ - $ 7,050
Maintenance Structure Improvements $ 23,065 $ - $ 23,065 Office Expense $ 24,520 $ - $ 24,520
Travel and Training $ 10,100 $ - $ 10,100
Memberships $ 420 $ - $ 420
Bank Fees $ 1,000 $ - $ 1,000
Special Department Expense $ 22,000 $ (22,000) $ - [d]
Utilities $ 53,850 $ - $ 53,850
Safety Clothing $ 1,500 $ - $ 1,500
Equipment $ 400 $ - $ 400
IS Charges $ 377,959 $ - $ 377,959
Legal Charges $ - $ - $ -
General Liability Insurance $ 15,139 $ - $ 15,139
Subtotal $ 728,533 $ (185,530) $ 543,003
Recurring Non-Labor Expenditures
Description Total Adjustments Subtotal Notes
Ops Direct
Professional Services $ 51,712 $ - $ 51,712
Equipment Maintenance $ 35,100 $ - $ 35,100
Travel and Training $ 60,800 $ - $ 60,800
Memberships $ 3,175 $ - $ 3,175
Special Department Expense $ 50,200 $ - $ 50,200
Fuel $ 73,000 $ - $ 73,000
Safety Clothing $ 12,500 $ - $ 12,500
Equipment $ 25,280 $ - $ 25,280
Equipment Maintenance $ 4,050 $ - $ 4,050
Software Purchase $ 6,000 $ - $ 6,000
Special Department Expense $ 3,250 $ - $ 3,250
Vehicles $ 110,000 $ (55,000) $ 55,000 [d][e]
Legal Charges $ 2,000 $ - $ 2,000
General Liability Insurance $ 144,660 $ - $ 144,660
Subtotal $ 581,727 $ (55,000) $ 526,727
Appendix A:43 621 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Fees Recurring Non-Labor Expenditures
Description Total Adjustments Subtotal Notes
Dispatch
Professional Services $ 9,645 $ - $ 9,645
Network Maintenance $ 11,926 $ - $ 11,926
Software Maintenance $ 12,000 $ - $ 12,000
Equipment Maintenance $ 21,000 $ - $ 21,000
Maintenance Structure / Imp $ 6,500 $ - $ 6,500
Office Expense $ 2,000 $ - $ 2,000
Travel and Training $ 1,000 $ - $ 1,000
Memberships $ 150 $ - $ 150
Special Department Expense $ 1,500 $ - $ 1,500
Utilities $ 10,400 $ - $ 10,400
IS Charges $ 41,687 $ - $ 41,687
General Liability Insurance $ 59,810 $ - $ 59,810
Subtotal $ 177,618 $ - $ 177,618
Allocation of Central Services
Description
Est C'wide
Indirect Rate
Mod.
Expenses
Allocated
Citywide
Overhead Notes
Dept Admin 20% $1,620,889 $ 324,178 [f]
Ops Direct 20% $5,011,803 $ 1,002,361 [f]
Support Svcs Direct 20% $611,391 $ 122,278 [f]
Dispatch Direct 20% $1,888,901 $ 377,780 [f]
Allocation of Department Admin for Fee Study
Description Total Ops Direct
Support Svcs
Direct
Dispatch
Direct Notes
Labor Costs $1,077,886 $612,290 $159,451 $306,145 [g]
Recurring Non-Labor $543,003 $430,812 $112,191 $0 [g][h] Citywide Overhead $324,178 $257,199 $66,979 $0 [g][h]
Total $1,945,067 $1,300,301 $338,620 $306,145
Appendix A:44 622 of 689
City of Pinole
User and Regulatory Fee Study
Calculation of Fully-Burdened Hourly Rate - Police Fees Total Expenses for Fee Study
Description Ops Direct
Support Svcs
Direct Notes
Labor Costs $4,485,076 $611,391
Recurring Non-Labor $526,727 $0
Citywide Overhead $1,002,361 $122,278
Allocation of Dept Admin $1,300,301 $338,620
Total $7,314,465 $1,072,289
Annual Hours Per Direct FTE
Description Total Notes
Total Hours Per FTE 2,080
Less: Est Leave Time 240 [i]
Productive Hours 1,840
Direct Ratio 0.85 [j]
Direct Hours 1,564
Calculation of Fully-Burdened Hourly Rate
Description Operations Support Svcs Notes
Expenses $7,314,465 $1,072,289
FTE 24.00 6.25
Direct Hours 37,536 9,775
Fully-Burdened Hourly Rate $195 $110
* Source: FY 21/22 adopted budget
[a] Source: FY 21/22 adopted budget positions.
[b] Allocation to functional units prepared for fee study only. Intended to serve as reasonable estimate for cost allocation. [c] Source: FY 21/22 adopted budget.
[d] Adjustment to exclude non-fee related expenses.
[e] Adjustment to exclude carry-over vehicle purchase from prior year budget. [f] Amount intended to represent a reasonable conservative estimate of Citywide overhead allocation. [g] Amount intended to represent a reasonable conservative estimate of Departmental Administration among direct service units. [h] Assumes recurring non-labor expenses are directly assigned to Dispatch unit so no need to allocate support services budget. Assumes Department Admin share of citywide overhead primarily benefits Ops and Support Svc units. [i] Typical leave assumes 13 holidays, 10 days vacation, 5 days sick, 2 days personal leave per employee. Amounts intended to serve as reasonable estimates. [j] Includes general administration and management, training, code, policies and procedures updates, etc.
Appendix A:45 623 of 689
City of Pinole
User and Regulatory Fee Study
Police Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Hourly Rate $195 $110
Fee Description Ops
Support
Svcs Total Ops
Support
Svcs
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Notes
1 Vehicle Release
a) Vehicle Release 1.00 0.50 1.50 x $195 $55 = $250 $120 48% $120 48% b) Victim (stolen car, etc.) Reduction 1.00 0.50 1.50 x $195 $55 = $250 No Charge 0% No Charge 0% 2 Fingerprinting fee
a) Live Scan-Residents (Service Fee) 0.50 0.50 x $0 $55 = $55 $40 73% $40 73% b) Live Scan- Non-Residents (Service Fee) 0.50 0.50 x $0 $55 = $55 $50 91% $50 91% c) Live Scan FBI Clearance $19 $19
d) Live Scan DOJ Clearance $32 $32
3 Clearance Letter: Local Criminal History Check - Resident 0.50 0.50 x $0 $55 = $55 $25 45% $25 45% 4 Report Copies (No charge for domestic violence victims 530.5 PC(Identity Theft) and Face Page of Traffic Collision)
0.33 0.33 x $0 $37 = $37 $1 3% $1 3%
5 Citation Sign-Offs
a) Residents 0.25 0.25 x $49 $0 = $49 Free 0% Free 0%
b) Non-Residents 0.25 0.25 x $49 $0 = $49 $10 21% $10 21% 6 VIN Verification 0.25 0.25 x $49 $0 = $49 $30 62% $30 62% 7 Weapons Seizure, Storage & Return 0.50 0.50 1.00 x $98 $55 = $153 $125 82% $125 82% 8 Non-civil Subpoenas Actual Cost* 100% Actual Cost* 100% 9 Sealing of Records Action Cost* 100% Action Cost* 100% 10 Audio/Video Tape Copies Actual Cost* + cassette
cost
100% Actual Cost* + cassette
cost
100%
11 Photographic prints Actual Cost* + film and
development
100% Actual Cost* + film and
development
100%
12 Restitution & Cost Recovery Actual Cost* 100% Actual Cost* 100% 13 Statistical Report (datatrieve) Actual Cost* 100% Actual Cost* 100% Appendix A:46 624 of 689
City of Pinole
User and Regulatory Fee Study
Police Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Hourly Rate $195 $110
Fee Description Ops
Support
Svcs Total Ops
Support
Svcs
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Notes
14 Military Records Checks 0.33 0.33 x $0 $37 = $37 $15 41% $15 41% 15 Inspection of Records 0.25 1.75 2.00 x $49 $193 = $241 No Fee (per GC 6253(a)
0% No Fee
(per GC 6253(a)
0%
16 Criminalistics Analysis and Investigative Services Actual Cost* 100% Actual Cost* 100% 17 Civil Subpoena $6 $6
18 Civil Subpoena appearance Actual Costs
($150 deposit)
(Per GC 68096.1)
Actual Costs
($275 deposit)
(Per GC 68096.1)
100%
19 Repossession Reimbursement $15.00
(Per GC 41612)
$15.00
(Per GC 41612)
100%
Police Permits
20 Firearms Dealer's Licensing
a) Firearms Dealer's Licensing (initial fee) 1.25 1.00 2.25 x $244 $110 = $354 $325 92% $325 92% b) Firearms Dealer’s Licensing (annual fee) 0.50 1.00 1.50 x $98 $110 = $208 $200 96% $200 96% c) Penalty for Late Application of Firearms Dealer's
License
50% of License fee +
License fee
50% of License fee +
License fee
21 Carry Concealed Weapon Permit
a) Initial Application 4.00 0.50 4.50 x $780 $55 = $835 $200 24% $200 24% b) Renewal & Amendments 2.00 0.50 2.50 x $390 $55 = $445 Actual Cost* 100% Actual Cost* c) Psychological Testing Initial Application $150
(Per GC 26190)
$150
22 Rotation Tow Franchise Fee 1.25 1.00 2.25 x $244 $110 = $354 $300 85% $300 85% a) New driver (annual) 0.50 0.50 x $0 $55 = $55 $25 45% $25 45% b) Renewal driver (annual) 0.25 0.25 x $0 $28 = $28 $10 36% $10 36% Miscellaneous Permits
23 Taxi Permit Processing Fee (each) PMC 5.16.030 0.25 1.75 2.00 x $49 $193 = $241 $104 43% $104 43% 24 Parade Permit 0.25 1.75 2.00 x $49 $193 = $241 $30 12% $30 12% 25 Special Event Permit 0.25 1.75 2.00 x $49 $193 = $241 $30 12% $30 12% Appendix A:47 625 of 689
City of Pinole
User and Regulatory Fee Study
Police Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Hourly Rate $195 $110
Fee Description Ops
Support
Svcs Total Ops
Support
Svcs
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Notes
26 Alcohol Beverage Fee (per event) 0.25 0.25 0.50 x $49 $28 = $76 $75 98% $75 98% 27 Solicitor License PMC 5.16.130 0.25 1.75 2.00 x $49 $193 = $241 $104 43% $104 43% 28 Massage Operator Permit-Resident 3.00 1.00 4.00 x $585 $110 = $695 $675 97% $675 97% 29 Massage Operator Permit-Non-Resident 3.00 1.00 4.00 x $585 $110 = $695 $680 98% $680 98% 30 Special Requests for Police Services Overtime Rate
Appendix A:48 626 of 689
User and Regulatory Fees
Cost of Service Analysis
Community Services Fees
Appendix A:49 627 of 689
City of Pinole
User and Regulatory Fee Study
Cost Recovery Analysis - Community Services
Recurring Expenditures - Recreation Administration
Assignment to Direct Services
Description Total Library
Animal
Control Special Events
Available for
Allocation Notes
Wages $ 343,231 $ - $ - $ - $ 343,231
Benefits $ 169,372 $ - $ - $ - $ 169,372
CPRS Membership $ 165 $ - $ - $ - $ 165
Broadcast Music / ASCAP Services $ 1,181 $ - $ - $ - $ 1,181 Travel, Training, & Meeting Costs $ 3,740 $ - $ - $ - $ 3,740 Bank Fees $ 150 $ - $ - $ - $ 150
Postage Machine $ 100 $ - $ - $ - $ 100
Office Supplies $ 700 $ - $ - $ - $ 700
Recreation Activity Guide & Postage $ 6,275 $ - $ - $ - $ 6,275 Expenses for Movies and Sounds in the Park $ 8,800 $ - $ - $ 8,800 $ - Community Service Commission Events $ 2,000 $ - $ - $ 2,000 $ - Tree Lighting $ 3,250 $ - $ - $ 3,250 $ -
Architectural Drawings (Faria House) $ 21,000 $ - $ - $ - $ 21,000 Animal Control Services $ 130,114 $ - $ 130,114 $ - $ - Library Services Reimbursement Agreement -40 Base $ 146,811 $ 146,811 $ - $ - $ - Mural Maintenance $ 10,100 $ - $ - $ - $ 10,100
WCCUSD Summer Intern $ 4,000 $ - $ - $ - $ 4,000
Car Show 2021 $ 15,000 $ - $ - $ 15,000 $ -
Other City Events $ 100,000 $ - $ - $ 100,000 $ -
IS Charges $ 58,680 $ - $ - $ - $ 58,680
General Liability Insurance $ 16,640 $ - $ - $ - $ 16,640 Subtotal $ 1,041,309 $ 146,811 $ 130,114 $ 129,050 $ 635,334 Allocation of Citywide Overhead $ 208,262 $ 29,362 $ 26,023 $ 25,810 $ 127,067 Total $ 1,249,571 $ 176,173 $ 156,137 $ 154,860 $ 762,401 Recurring Expenditures
Description Senior Center Tiny Tots Youth Center Daycamps Swim Ctr Memorial Hall Tennis Library Animal
Control Special Events Cable Access
Cable
Access
Contract Total Notes
Wages $ 167,083 $ 82,921 $ 162,385 $ - $ - $ - $ - $ - $ - $ - $ 187,987 $ - $ 600,376 Benefits $ 51,925 $ 37,202 $ 46,838 $ - $ - $ - $ - $ - $ - $ - $ 147,867 $ - $ 283,832 Services & Supplies $ 213,360 $ 25,315 $ 45,467 $ 13,624 $ 110,667 $ 10,900 $ 5,700 $ 146,811 $ 130,114 $ 129,050 $ 61,854 $ 24,185 $ 917,047 Capital Outlay $ 7,678 $ 200 $ 4,709 $ - $ - $ - $ - $ - $ - $ - $ 62,091 $ 605 $ 75,283 Legal Charges $ 500 $ - $ - $ - $ 500 $ - $ - $ - $ - $ - $ - $ - $ 1,000 General Liability Insurance $ 8,274 $ 4,106 $ 8,041 $ - $ - $ - $ - $ - $ - $ - $ 9,309 $ - $ 29,730 Asset Acquisition / Improvement $ 51,000 $ 2,950 $ 10,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 63,950 Subtotal $ 499,820 $ 152,694 $ 277,440 $ 13,624 $ 111,167 $ 10,900 $ 5,700 $ 146,811 $ 130,114 $ 129,050 $ 469,108 $ 24,790 $ 1,971,218 Allocation of Citywide Overhead $ 99,964 $ 30,539 $ 55,488 $ 2,725 $ 22,233 $ 2,180 $ 1,140 $ 29,362 $ 26,023 $ 25,810 $ 93,822 $ 4,958 $ 394,244 Allocation of Recreation Admin $ 257,942 $ 78,801 $ 143,179 $ 7,031 $ 57,370 $ 5,625 $ 2,942 $ 75,765 $ 67,148 $ 66,599 $ 762,401 Total $ 857,726 $ 262,034 $ 476,107 $ 23,380 $ 190,770 $ 18,705 $ 9,782 $ 251,938 $ 223,285 $ 221,459 $ 562,930 $ 29,748 $ 3,127,862 Allocation of Central Services
Description
Est C'wide
Indirect Rate Notes
Allocation of Citywide Overhead 20% [a]
Appendix A:50 628 of 689
City of Pinole
User and Regulatory Fee Study
Cost Recovery Analysis - Community Services
Revenues
Description Fund Account Description Total
Community Services - Recreation Administration551 34218 Fees/Field Usage Fee $ 8,000 Community Services - Recreation Administration551 38112 Rental Income/Facility Rental $ 6,000 Community Services - Recreation Administration551 38402 Other Rev/Contributions-Special Event $ 3,550 Community Services - Senior Center 552 36401 Recreation Chg/Program Fees $ 5,664 Community Services - Senior Center 552 36402 Recreation Chg/Memberships $ 13,590 Community Services - Senior Center 552 36409 Recreation Chg/Class Fee $ 25,384 Community Services - Senior Center 552 36411 Recreation Chg/Food Program $ 58,752 Community Services - Senior Center 552 36412 Recreation Chg/Travel $ 7,800 Community Services - Senior Center 552 36413 Recreation Chg/Dance Program $ 2,880 Community Services - Senior Center 552 36414 Recreation Chg/Wednesday Night Program $ 1,200 Community Services - Senior Center 552 36417 Recreation Chg/Gift Shop Sales $ 1,800 Community Services - Senior Center 552 38112 Rental Income/Facility Rental $ 42,000 Community Services - Senior Center 552 38401 Other Rev/Contributions $ 6,000 Community Services - Senior Center 552 38402 Other Rev/Contributions-Special Event $ 50,000 Community Services - Tiny Tots 553 36401 Recreation Chg/Program Fees $ 111,852 Community Services - Tiny Tots 553 36405 Recreation Chg/Summer Program $ 27,773 Community Services - Tiny Tots 553 38404 Other Rev/Miscellaneous Revenue $ 500 Community Services - Youth Center 554 36402 Recreation Chg/Memberships $ 15,840 Community Services - Youth Center 554 38112 Rental Income/Facility Rental $ 16,000 Community Services - Youth Center 554 38401 Other Rev/Contributions $ 2,500 Community Services - Daycamp Program 555 36405 Recreation Chg/Summer Program $ 20,790 Community Services - Swim Center 557 36403 Recreation Chg/Swim Fee $ 74,953 Community Services - Memorial Hall 558 38110 Rental Income/Rental Property $ 5,250 Community Services - Memorial Hall 558 38304 Reimbursement/Refunds $ 2,344 Community Services - Tennis 559 36401 Recreation Chg/Program Fees $ 350 Subtotal $ - $ - Subtotal $ 510,772
Appendix A:51 629 of 689
City of Pinole
User and Regulatory Fee Study
Cost Recovery Analysis - Community Services
Recurring Revenues
Description Senior Center Tiny Tots Youth Center Daycamps Swim Ctr Memorial Hall Tennis Library Animal
Control Special Events Cable Access
Cable
Access
Contract Total Notes
Total $ 215,070 $ 140,125 $ 48,340 $ 20,790 $ 74,953 $ 7,594 $ 350 $ - $ - $ 3,550 $ - $ - $ 510,772 Recurring Allocable Costs
Description Senior Center Tiny Tots Youth Center Daycamps Swim Ctr Memorial Hall Tennis Library Animal
Control Special Events Cable Access
Cable
Access
Contract Total Notes
Total $ 857,726 $ 262,034 $ 476,107 $ 23,380 $ 190,770 $ 18,705 $ 9,782 $ 251,938 $ 223,285 $ 221,459 $ 562,930 $ 29,748 $ 3,127,862 Cost Recovery Analysis - Full Cost
Description Senior Center Tiny Tots Youth Center Daycamps Swim Ctr Memorial Hall Tennis Library Animal
Control Special Events Cable Access
Cable
Access
Contract Total Notes
Revenues $ 215,070 $ 140,125 $ 48,340 $ 20,790 $ 74,953 $ 7,594 $ 350 $ - $ - $ 3,550 $ - $ - $ 510,772 Allocable Costs $ 857,726 $ 262,034 $ 476,107 $ 23,380 $ 190,770 $ 18,705 $ 9,782 $ 251,938 $ 223,285 $ 221,459 $ 562,930 $ 29,748 $ 3,127,862 Cost Recovery 25% 53% 10% 89% 39% 41% 4% 0% 0% 2% 0% 0% 16% Over / (Under) $ (642,656) $ (121,909) $ (427,767) $ (2,590) $ (115,817) $ (11,112) $ (9,432) $ (251,938) $ (223,285) $ (217,909) $ (562,930) $ (29,748) $(2,617,091) Cost Recovery Analysis - Recreation Only
Description Senior Center Tiny Tots Youth Center Daycamps Swim Ctr Memorial Hall Tennis Total Notes Revenues $ 215,070 $ 140,125 $ 48,340 $ 20,790 $ 74,953 $ 7,594 $ 350 $ 507,222 Allocable Costs $ 857,726 $ 262,034 $ 476,107 $ 23,380 $ 190,770 $ 18,705 $ 9,782 $ 1,838,503 Cost Recovery 25% 53% 10% 89% 39% 41% 4% 28%
Over / (Under) $ (642,656) $ (121,909) $ (427,767) $ (2,590) $ (115,817) $ (11,112) $ (9,432) $ (1,331,282) Proposed Adjustment to Fees
Description
Est C'wide
Indirect Rate Notes
Adjustment to Fees 10% [b]
Revenue Change
Description Senior Center Tiny Tots Youth Center Daycamps Swim Ctr Memorial Hall Tennis Total Notes Revenues $ 215,070 $ 140,125 $ 48,340 $ 20,790 $ 74,953 $ 7,594 $ 350 $ 507,222 Revenue Change $ 21,507 $ 14,013 $ 4,834 $ 2,079 $ 7,495 $ 759 $ 35 $ 50,722 Adjusted Revenue $ 236,577 $ 154,138 $ 53,174 $ 22,869 $ 82,448 $ 8,353 $ 385 $ 557,944 * Source: FY 21/22 adopted budget
[a] Amount intended to represent a reasonable conservative estimate of Citywide overhead allocation. [b] This represents general adjustment amount. Actual amounts may vary.
Appendix A:52 630 of 689
User and Regulatory Fees
Cost of Service Analysis
Technology Enhancement Fee
Appendix A:53 631 of 689
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Technology Enhancement Fee Estimated Expenditures
# Description Total
Amortization /
Update Frequency Annual Cost Note
1 Software Implementation - TrakIt $140,000 5 $28,000 [a] 2 Annual Subscription - TrakIt $55,000 1 $55,000 [a]
3 Software Implementation - Selectron $25,000 5 $5,000 [a] 4 Annual Subscription - Selectron $22,000 1 $22,000 [a] 5 Total $242,000 $110,000
Revenues
# Acct Acct Desc 1819 Actual 1920 Actual 2021 Actual Average 6 33210 Permits/Building Permit $268,833 $214,474 $233,955 $239,087 7 33211 Permits/Electrical Permit $23,075 $42,837 $27,369 $31,094 8 33212 Permits/Mechanical Permit $26,125 $18,814 ($3,605) $13,778 9 33213 Permits/Plumbing Permit $19,218 $22,881 ($3,605) $12,831 10 33214 Permits/Sidewalk Permit $1,098 $916 $999 $1,004 11 33216 Permits/General Permit $52,496 $36,678 $55,494 $48,223 12 33217 Permits/Sign Permit $18,517 ($1,886) $0 $5,544 13 33218 Permits/Conditional Use Permit $32,438 $17,291 $9,544 $19,758 14 33219 Permits/Grading Permit ($2,821) $5,569 $3,311 $2,020 15 34110 Review Fees/Design Review Fee $24,421 $15,599 $37,161 $25,727 16 34111 Review Fees/Plan Check Fee - In house $138,716 $297,516 $117,707 $184,646 17 34112 Review Fees/EIR Fee $5,170 $732 $2,988 $2,963
18 34113 Review Fees/Gen-Specific Plan Amendment $58,742 $42,978 $52,582 $51,434 19 34115 Review Fees/Plan Check Fee - Outsource $44,164 $10,825 $32,576 $29,188 20 34216 Fees/Recurring Inspection Fee $27,131 $20,145 $11,257 $19,511 21 34221 Fees/Variance Fee $1,218 $488 $0 $569
22 34222 Fees/Administrative Fee $22,247 $13,928 $22,150 $19,441 23 34302 Code Enforcement $14,645 $45,343 $3,364 $21,117 24 Total $775,434 $805,128 $603,245 $727,936
Appendix A:54 632 of 689
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - Technology Enhancement Fee Estimated Expenditures
# Description Total
Amortization /
Update Frequency Annual Cost Note
Cost of Service Calculation
# Description
Fee at Full Cost
Recovery Note
25 Annual Amortized Cost $110,000
26 Historical Fee Revenues $727,936
27 Fee as % of Plan Review and Permit Fee 15%
Cost Recovery Analysis
# Description
Fee at Full Cost
Recovery Proposed Fee Notes
28 Technology Enhancement Fee 15% 10%
Revenue Analysis
# Description Current Revenue
Revenue at Full
Cost Recovery
Revenue at
Targeted Fee
GF Subsidy at
Current Fee
GF Subsidy at
Proposed Fee Notes
29 Technology Enhancement Fee $17,160 $110,000 $72,794 $92,840 $37,206 [b] 30 Cost Recovery % 16% 100% 66%
[a] Amounts and services may vary. Amounts intended to serve as reasonable estimates. [b] Current Revenue based on FY 21/22 actuals for account 34217, Fees/Permit Automate-Tech Fee.
Appendix A:55 633 of 689
User and Regulatory Fees
Cost of Service Analysis
General Plan Update Fee
Appendix A:56 634 of 689
City of Pinole
User and Regulatory Fee Study
Cost of Service Calculation - General Plan Update Fee
Estimated Expenditures
# Description Total
Amortization /
Update
Frequency Annual Cost Notes
1 General Plan Update Consulting $ 1,500,000 15 $ 100,000 [a] 2 Housing Element $ 300,000 8 $ 37,500 [a]
3 Specific Plan Update $ 250,000 12 $ 20,833 [a]
4 Zoning Code $ 25,000 1 $ 25,000 [a]
5 Internal Staff Long-Range Planning $ 80,000 1 $ 80,000 [a] 6 Total $ 2,155,000 $ 263,333
Revenues
# Acct Desc Acct 1819 Actual 1920 Actual 2021 Actual Average 7 Permits/Building Permit 33210 $268,833 $214,474 $233,955 $239,087 8 Total $268,833 $214,474 $233,955 $239,087
Cost of Service Calculation
# Description
Fee at Full Cost
Recovery Note
9 Annual Amortized Cost $263,333
10 Historical Fee Revenues $239,087
11 Fee as % of Permit Fee 110%
Cost Recovery Analysis
# Description
Fee at Full Cost
Recovery Proposed Fee Notes
12 General Plan Update Fee 110% 10%
Revenue Analysis
# Description
Current
Revenue
Revenue at Full
Cost Recovery
Revenue at
Targeted Fee
GF Subsidy at
Current Fee
GF Subsidy at
Proposed Fee Notes
13 General Plan Update Fee $0 $263,333 $23,909 $263,333 $239,425 14 Cost Recovery % 0% 100% 9%
[a] Amounts will vary. Amounts intended to serve as reasonable estimates.
Appendix A:57 635 of 689
Illustration of Proposed Fee Changes
636 of 689
Fee Type Page
ADMINISTRATIVE FEES - CITY CLERK 1
ADMINISTRATIVE FEES - FINANCE 2
RENTAL & BALCONY INSPECTION FEES 3
PLANNING FEES 4
CODE ENFORCEMENT 8
ENGINEERING AND ENCROACHMENT PERMIT FEES 10
POLICE FEES 14
RECREATION AND FACILITY RENTAL FEES 19
City of Pinole
Illustration of Proposed Fee Changes
637 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - CLERK ADMINISTRATIVE FEES Current Fee Cost of Service Proposed Fee Change
Current Cost
Recovery
Proposed Cost
Recovery Note
1 Hardcopy Records Request - Per Page $0.20 $0.10 ($0.10) PRA PRA 2 Oversize documents - per page $3 $3 $0 PRA PRA
3 Filing Fee - Notice of Intent to Circulate Initiative Petition $200 $200 $0 Code Code 4 Garbage Service Exemption (Resolution No. 2005-39) $48 $118 $48 $0 41% 41% 5 Administrative Fee for Waste Collection Lien (PMC
8.08.110(G)/Resolution No. 2008-165
$55 $82 $55 $0 67% 67%
6 Appeal Fee for Business License Revocations, Massage
Establishment /Operator Permits & Code Enforcement
Actions (Resolution 2009-122/11-19-2009)
$575 $575 $0 9% 9%
7 Requests Requiring Special Programming or Formatting Actual hourly rate plus cost of digital
devices
Actual hourly rate
plus cost of digital
devices
[a]
8 City Clerk certification of documents/transcripts - each document
$10 n/a remove - not
applicable
9 Voters Registration Transcripts - each document $5 n/a available online or via PRA
10 Campaign Disclosure Reports, Statements of Economic
Interest, and any other reports and statements subject to the provisions of GV81008 - per page
$0.10 n/a available online or
via PRA
11 Council & Board Meeting DVDs available online
a) Per Request $30 n/a
b) Additional Charge for Special Requests $10 n/a
7 Council Agendas Only - per year $50 + $8 per year for mailing costs n/a available online 8 Council Agenda Information Packet Subscription $250 per year plus postage costs n/a available online 9 Council Agendas and Minutes $125 per year plus postage costs n/a available online 10 Verbatim Transcripts of Meetings Actual Cost -
based on hourly
rate for individual
transcribing
n/a available online
Activity Description
[a] This fee applies to the creation of a new document or information not normally prepared, owned, used or retained by the City as part of the conduct of the Public's business. Fee also includes cost of any digital devices used to provide requested information. 1 638 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - FINANCE ADMINISTRATIVE FEES Current Fee Cost of Service Proposed Fee Change
Current Cost
Recovery
Proposed Cost
Recovery Note
1 Credit Card Transaction Processing Fee n/a ≈ 2.4% pass-through of vendor charge
new fee 0% 100% [a]
2 Not Sufficient Funds Charge (each) $20 $25 $5 Code Code 3 Hourly Rates and Fees for Services Not Listed in this Fee Schedule a) Finance Personnel $131 100% [b]
4 Budget Preliminary $25 n/a - available
online
5 Budget Final $15 n/a - available
online
6 CAFR Report $15 n/a - available
online
7 List of Businesses in Pinole $35 n/a - available
electronically
Activity Description
[a] Fee will only apply when credit card is used for payment of fees for development/fire-related fees, permits, plan review, etc. Fee is intended to serve as a pass-through based on vendor agreement. [b] For services requested of City staff which have no fee listed in this Master Fee Schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the following hourly rates for staff time involved in the service or activity. 2 639 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - RENTAL & BALCONY INSPECTION FEES Current Fee Cost of Service Proposed Fee Change
Current Cost
Recovery
Proposed Cost
Recovery Note
1 Rental Inspection Program Fee
a) Base Fee (Covers Initial Inspection and First Reinspection) i) Single Family Unit, Duplex Unit, or Triplex Unit $250 $360 $360 $110 69% 100% ii) Multi-Family Unit Including Hotel/Motel Unit $132 $225 $225 $93 59% 100% b) Reinspection Fee (only applicable if required)
i) 2nd Reinspection 20% of initial fee 20% of initial fee ii) 3rd Reinspection 40% of initial fee 30% of initial fee iii) 4th Reinspection 50% of initial fee 40% of initial fee 2 Balcony Inpection Program Fee $138 $180 $180 $42 77% 100% Activity Description
3 640 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Current Fee Cost of Service Proposed Fee Change Cost Recovery Note Design Review
1 Administrative Design Review: Single family residential additions; additions of less than 500 sf for multifamily and nonresidential $549 $968 $725 $176 75%
2 Comprehensive Design Review – Small
New single family residence; new multifamily building with 2 to 4 units; multifamily and nonresidential additions 500 to 5,000sf $2,679 $4,930 $3,700 $1,021 75%
3 Comprehensive Design Review – Medium
New multifamily building with 5 to 10 units; multifamily and nonresidential additions 5,001 to 10,000sf
$5,114 $9,941 $9,941 $4,827 100%
4 Comprehensive Design Review – Large
New multifamily building of 10 or more units; new nonresidential buildings; multifamily and nonresidential additions greater than 10,000sf $27,743 $20,000 Deposit;
$14,000 Minimum Fee
varies
5 Sign Permit: New Sign/Approved Program, replace old sign as previously approved, etc.
$244 $860 $430 $186 50%
6 Creative Sign Program: Encourage signs of unique design $500 $2,150 $750 $250 35% 7 Sign Program: 5 or more signs or greater than 200 sq. ft. of total aggregate sign area or building with 3 or more tenants. $1,218 $2,150 $2,150 $932 100%
Use Permits
8 Similar Use Determination $244 $430 $325 $81 76%
9 Administrative Use Permits (AUP): Outdoor Dining $731 $1,756 $875 $144 50% 10 Temporary Use Permits (TUP) – Small.
Special one-day events, such as grand openings
Outdoor sales and display.
Seasonal sales (Christmas tree sales, pumpkin sales)
$244 $696 $350 $106 50% [a]
11 Temporary Use Permits (TUP) – Large.
Construction yards and storage sheds
Expositions, concerts, clinics, amusement rides, and flea markets. $488 $1,556 $775 $287 50% [a]
12 Conditional Use Permits (CUP) $2,679 $5,186 $5,186 $2,507 100% 13 Home Occupation Permit $121 $215 $140 $19 65%
14 Condo Conversion Permit $2,500 Deposit $7,500 Deposit; $5,000 Minimum Fee
$5,000
15 Tree Removal Permit $201 $430 $215 $14 50%
16 Use Permit Amendments 1/2 Original Fee $2,580 $2,580 n/a 100% 17 Use Permit - Combined with Other Permits 1/2 Original Fee 100% of highest applicable permit fee,
plus 50% of all other
applicable permit fees
n/a
Activity Description
4 641 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Activity Description Current Fee Cost of Service Proposed Fee Change Cost Recovery Note Variances
18 Minor Deviation $488 $860 $660 $172 77%
19 Single Family Variance $1,218 $2,150 $1,650 $432 77% 20 All Other Variance Requests $2,679 $4,730 $4,730 $2,051 100% Policy / Plan Amendments
21 Prezoning / Annexation $10,000 Deposit $20,000 Deposit; $14,000 Minimum Fee
$10,000
22 Rezoning / Zoning Code Amendment (Includes Map and Text) $6,025 $9,460 $9,460 $3,435 100% 23 Minor Development Plan Amendment $216 $430 $430 $214 100% 24 General Plan Amendment $5,000 + $100/acre
deposit + $1,000
General Plan
Maintenance Fee
$10,000 Deposit;
$7,000 Minimum Fee
varies
25 Specific Plan Amendment $5,000 + $1,000
Specific Plan
Maintenance Fee
$10,000 Deposit;
$7,000 Minimum Fee
varies
Subdivision / Mapping
26 Subdivision / Tentative Map
a) Minor Subdivision / Parcel Map (4 Lots or Less) $3,000 Deposit $5,000 Deposit; $3,500 Minimum Fee
$2,000
b) Major Subdivision / Tract Map (5 or More Lots) $5,500 Deposit $7,500 Deposit; $5,000 Minimum Fee
$2,000
27 Lot Line Adjustment $1,000 Deposit $2,000 Deposit;
$1,400 Minimum Fee
$1,000
28 Lot Merger $1,000 Deposit $2,000 Deposit;
$1,400 Minimum Fee
$1,000
29 Easement / Street Vacation / Existing Utility Review varies $2,000 Deposit; $1,400 Minimum Fee
30 Final Map
a) Parcel Map $5,000 Deposit $5,000 Deposit;
$3,500 Minimum Fee
$0
b) Tract Map $5,000 Deposit $7,500 Deposit;
$5,000 Minimum Fee
$2,500
5 642 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Activity Description Current Fee Cost of Service Proposed Fee Change Cost Recovery Note Environmental Review
31 Categorical Exemption $244 $430 $250 $6 58%
32 Initial Study $2,500 or Consultant
Cost + 15%
$3,440 $3,500 or Consultant
Cost + 15%
$1,000
33 Negative Declaration $2,500 Deposit $5,000 Deposit;
$3,500 Minimum Fee
$2,500
34 Mitigated Negative Declaration $10,000 Deposit $10,000 Deposit; $7,000 Minimum Fee
$0
35 Environmental Impact Report Consultant Cost +
15%; Deposit TBD
Consultant Cost + 15%;
Deposit TBD
$0
Agreements
36 Development Agreement $5,000 Deposit $10,000 Deposit; $7,000 Minimum Fee
$5,000
37 Affordable Housing Agreement $5,000 Deposit $10,000 Deposit; $7,000 Minimum Fee
$5,000
38 Review of CC&R's $250 Deposit $2,500 Deposit;
$1,750 Minimum Fee
$2,250
Other Development Services
39 Extensions 1/2 Original Fee 1/2 Original Fee $0
40 Appeals of Department, Administrative and Planning Commission Actions (Per Appeal)
$500 + $2,500
Deposit
$500 + $2,500 Deposit $0 [b]
41 Zoning Administrator Hearing (Each Required Hearing) $328 $645 $485 $157 75% 42 Planning Commission / City Council Hearing (Each Required Hearing) $449 $860 $645 $196 75% 43 Records Research $50 per half hour
after first hour
$108 $100 per half hour
after first hour
$50
44 Address Assignment $368 $215 $215 ($153) 100%
Public Noticing
45 Project Notification Sign $150 per sign
(as needed)
$250 per sign
(as needed)
46 Public Noticing (Administrative) $645 $450
47 Public Noticing (Public Hearing Required) $1,075 $700 48 Public Noticing (Deposit-Based Project) $2,150 Deposit 6 643 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Activity Description Current Fee Cost of Service Proposed Fee Change Cost Recovery Note Small Cell Wireless
49 Small Cell: Right of Way Pole Usage Fee $270 per pole annually 50 Small Cell Wireless Attachment Fee $500 for first five + $100 for each
additional
51 Small Cell Wireless New Pole $1,000
Affordable Housing Requests
52 Equity-Share Payoff Demand $323 $323 100%
53 Reconveyance $323 $323 100%
54 Density Bonus Application $430 $430 100%
Redevelopment (Successor Agency)
55 Loan Extension Application Fee (Commercial/Residential) $325 $325 $0 Technology Enhancement Fee
56 Technology Fee (% of plan review and permit fee) 15% 10% Violation Fees
57 Penalty for Work Without Planning Approval equal to
permit fee
Hourly Rates and Fees for Services Not Listed in this Fee Schedule 58 Rates for Services Not Listed Above
a) Planning Personnel (per hour) $121 $215 $215 $94 100% b) Contract Planning, Peer Review, Architecture Review, Etc. Pass through of Actual Cost + 15%
Pass through of Actual
Cost + 15%
100%
c) Specialized Attorney Services Pass through of
Actual Cost
Pass through of Actual
Cost
100%
[a] Temporary use permit fee may be reduced to $0 (no charge) for non-profit entities. [b] Planning Commission Appeal requests initiated by the City Council members shall be accompanied by a $250 rather than $500 appellant fee. The $250 may be refundable if the appeal initiated by a majority of the City Council members that hear the appeal request.
7 644 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - CODE ENFORCEMENT FEES
Current Fee Cost of Service Proposed Fee Change
Current Cost
Recovery
Proposed Cost
Recovery Note
1 Courtesy Inspection
a) First Inspection n/a - new $77 No Charge new n/a 0%
b) Second Inspection to Verify Violation Corrected n/a - new $77 No Charge new n/a 0% c) Each Additional Inspection n/a - new $77 $77 new n/a 100% 2 Re-Inspection Fee $41 $77 $77 $36 54% 100%
3 Abatement Warrant Pass through of
Actual Cost
$308 $308 n/a 100% 100%
4 Serving Notice n/a - new $77 $38 new n/a 49%
5 Lien Approval Fee n/a - new $209 $150 new n/a 72%
6 Special Assessment Approval Fee n/a - new $209 $150 new n/a 72% 7 Lien Release Fee n/a - new $286 $150 new n/a 52%
8 Tobacco Retailer License
a) New n/a - new $209 $209 new n/a 100%
b) Renewal n/a - new $209 $209 new n/a 100%
c) Late Renewal n/a - new $37 Same as Business
Lic.
new n/a
d) Suspension Appeal n/a - new $6,452 $1,000 new n/a 15% e) Citation Appeal n/a - new $2,132 $25 new n/a 1%
9 Request for Extension of Time
a) First Request n/a - new $39 No Charge new n/a 0%
b) Second and Subsequent Requests (each) n/a - new $39 $35 new n/a 91% 10 Oversized and Non-Motorized Vehicle Visitor Parking Permit n/a - new $154 bill hourly; 1-hour min.
new n/a 100% [a]
Activity Description
8 645 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - CODE ENFORCEMENT FEES
Current Fee Cost of Service Proposed Fee Change
Current Cost
Recovery
Proposed Cost
Activity Description Recovery Note
11 Appeals
a) Notice and Order Appeal $575 $6,232 $575 $0 9% 9%
b) Notice of Violations Appeal $575 $6,232 $575 $0 9% 9% c) Administrative Citation Appeal n/a - new $2,132 $25 new n/a 1% 12 Technology Fee (% of Fee) n/a - new 15% 10% new n/a 66% 13 Late Payment Penalty 5% of unpaid
amount
new n/a
14 Rates for Services Not Listed Above
a) Code Enforcement Personnel (per hour) n/a - new $154 $154 $0 n/a 100% b) Specialized Services Including, but not limited to, Attorney and Abatement Services
Pass through of
Actual Cost
Pass through of
Actual Cost
$0 100% 100%
[a] Pinole Municipal Code Section 8.24.035.C.3
9 646 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - ENGINEERING AND ENCROACHMENT PERMIT FEES Current Fee Cost of Service Proposed Fee Change Cost Recovery Note Encroachment Permit Fees
1 Permit Issuance Fee (applies to all encroachment permits) varies - deposit $150 $150 100% 2 Permit Renewal Fee / Time Extension varies - deposit $100 $100 100% 3 Permit Fee
a) Sewer Lateral
i) Base Permit Fee varies - deposit $200 $200 100%
ii) Video Inspection, If Required $85 $100 $100 $15 100% b) Concrete Flat Work or Under Sidewalk Drain
i) Up to 500 SF varies - deposit $400 $400 100%
ii) Add for Each Additional 500 SF varies - deposit $100 $100 100% c) Street Cut or Drainage Modifications
i) < 10 CY excavated varies - deposit $600 $600 100%
ii) Add for Each Additional 10 CY varies - deposit $300 $300 100% d) Utility Pole - Set, Relocate or Remove varies - deposit $400 $400 100% e) Utilities Structure Inspection varies - deposit $300 $300 100% f) Storage in Public Right-of-Way for Moving Pods varies - deposit $100 $100 100% g) Landscape Maintenance varies - deposit $100 $100 100% h) Temporary Staging for Items Not Listed Above varies - deposit $100 $100 100% i) Block Party Permit varies - deposit Permit Issuance Fee varies j) Vendor Permit varies - deposit Permit Issuance Fee varies k) Traffic Control Only varies - deposit $200 $200 100% l) Major Project [a]
i) First Day varies - deposit $600 $600 100%
ii) Each Additional Day varies - deposit $300 $300 100% m) Projects Greater than Two Weeks in Duration varies - deposit $4,000 Deposit 100% n) Permit Types Not Listed varies - deposit $200 $200 100% Activity Description
10 647 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - ENGINEERING AND ENCROACHMENT PERMIT FEES Activity Description Current Fee Cost of Service Proposed Fee Change Cost Recovery Note 4 Other Applicable Fees, if Required
a) Traffic Control Plan Review varies - deposit $300 $300 100% b) Revocable Encroachment Permit / Hold Harmless Agreement varies - deposit $500 $500 100% 5 Permit Bond / Deposit
a) One-year maintenance bond for street cuts equal to the value of the work or as determined by Public Works Director / City Engineer.
Varies - See
description
b) Bond for concrete work, including curb, gutter and sidewalk drains.
Deposit is equal to the value of the work or as determined by Public Works Director / City Engineer. Deposit is returned upon passing final inspection for concrete work.
Varies - See
description
c) One-year maintenance bond for storm drainage modifications equal to the value of the work or as determined by Public Works Director / City Engineer.
Varies - See
description
Grading Fees
6 Grading Plan Review
a) 0 - 50 CY
b) 50 to 10,000 CY varies - deposit $900 $900 100%
c) 10,001 to 100,000 CY varies - deposit $1,300 $1,300 100% d) Add for Each 10,000 CY above 100,000 varies - deposit $300 $300 100% 7 Grading Permit Issuance varies - deposit $200 $200 100% 8 Grading Permit Bond (per CY) $5
9 Grading Inspection
a) 0 - 50 CY
b) 50 to 10,000 CY varies - deposit $1,200 $1,200 100% [b] c) 10,001 to 100,000 CY varies - deposit $2,400 $2,400 100% [c] d) Add for Each 10,000 CY above 100,000 varies - deposit $200 $200 100% 11 648 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - ENGINEERING AND ENCROACHMENT PERMIT FEES Activity Description Current Fee Cost of Service Proposed Fee Change Cost Recovery Note Erosion and Clean Water (Including Full Trash Capture System) 10 Stormwater Pollution Prevention Construction Permit: C.6 Inspections (Permits for Construction Projects that Require Stormwater Pollution Prevention, Includes Monthly Inspection)
a) Less than 1-Acre Hillside Site, Requiring an Erosion and Sediment Control Plan
varies - deposit $600 $600 100% [d]
b) More than 1-Acre Requiring an Erosion and Sediment Control Plan varies - deposit $1,200 $1,200 100% [d] c) Re-Inspections (Due to Fail in Maintaining BMP's) varies - deposit $200 $200 100% [d] 11 C.3 Fees for Projects Which Create or Replace More than 10,000 SF of Impervious Surface
a) Stormwater Control Plan Review / Approval varies - deposit $900 $900 100% [d] b) Operations and Maintenance Plan Review / Approval varies - deposit $500 $500 100% [d] c) Annual Inspection Fee
i) Up to 25,000 SF varies - deposit $800 $800 100% [d]
ii) Greater than 25,000 SF varies - deposit $1,600 $1,600 100% [d] Oversize Load Permit Fee
12 Oversize Load Permit Fee
a) Per Day $16
b) Annual $90
Temporary Barricade Delivery / Pickup
13 Temporary Barricade Delivery / Pickup
a) Temporary Barricade Delivery / Pickup $200 $200 100% b) Refundable Security Deposit TBD by Public Works
Director / City
Engineer
12 649 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - ENGINEERING AND ENCROACHMENT PERMIT FEES Activity Description Current Fee Cost of Service Proposed Fee Change Cost Recovery Note Other
14 After Hours Inspection (per hour) (4-hour minimum) $240 $240 100% 15 Re-inspection Fee / Missed Inspection / Excessive Inspection Fee (2nd Time or More)
$200 $200 100% [e]
16 Excessive Resubmittals $200 $200 100% [e]
17 Revisions $200 $200 100%
Expedited Permit / Plan Review Fees
18 Expedited Permit / Plan Review Fees 1.5x standard fee Technology Enhancement Fee
19 Technology Fee (% of plan review and permit fee) 15% 10% Violation Fees
20 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
Hourly Rates and Fees for Services Not Listed in this Fee Schedule 21 In-House Public Works Personnel $200 $200 100%
22 Contract Service Providers Pass through of
Actual Cost + 15%
100%
23 Attorney Services Pass through of
Actual Cost
100%
[a] Major Projects include ground disturbing activities, projects lasting longer than three days, or projects that require permanent traffic control for the duration of the project (e.g. excavation, trenching, boring, etc.). [b] Fee includes up to 8 inspections. Any additional inspections will be charged at hourly rate. [c] Fee includes up to 16 inspections. Any additional inspections will be charged at hourly rate. [d] If a contract service provider is used for these reviews, the City may pass through of actual cost, plus 15% to the applicant, rather than fixed fee amounts listed. [e] All fees include up to three plan checks and inspection and re-inspection. The City will bill hourly for additional plan review and inspections required. 13 650 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Current Fee Cost of Service Proposed Fee Change
Current Cost
Recovery
Proposed Cost
Recovery Charge Basis Note
1 Vehicle Release
a) Vehicle Release $120 $250 $120 $0 48% 48%
b) Victim (stolen car, etc.) Reduction No Charge $250 No Charge $0 0% 0% 2 Fingerprinting fee
a) Live Scan-Residents (Service Fee) $40 $55 $40 $0 73% 73% b) Live Scan- Non-Residents (Service Fee) $50 $55 $50 $0 91% 91% c) Live Scan FBI Clearance $19 $19 $0 set by FBI
d) Live Scan DOJ Clearance $32 $32 $0 set by DOJ
3 Clearance Letter: Local Criminal History Check - Resident $25 $55 $25 $0 45% 45% 4 Report Copies (No charge for domestic violence victims 530.5 PC(Identity Theft) and Face Page of Traffic Collision) $1 $37 $1 $0 per each 5 pages
5 Citation Sign-Offs
a) Residents Free $49 Free $0 0% 0% per citation
b) Non-Residents $10 $49 $10 $0 21% 21% per citation
6 VIN Verification $30 $49 $30 $0 62% 62% per verification 7 Weapons Seizure, Storage & Return $125 $153 $125 $0 82% 82% each 8 Non-civil Subpoenas Actual Cost* Actual Cost* $0
9 Sealing of Records Action Cost* Action Cost* $0
10 Audio/Video Tape Copies Actual Cost* +
cassette cost
Actual Cost* +
cassette cost
$0
11 Photographic prints Actual Cost* +
film and
development
Actual Cost* +
film and
development
$0
12 Restitution & Cost Recovery Actual Cost* Actual Cost* $0 Activity Description
14 651 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Current Fee Cost of Service Proposed Fee Change
Current Cost
Recovery
Proposed Cost
Activity Description Recovery Charge Basis Note
13 Statistical Report (datatrieve) Actual Cost* Actual Cost* $0 14 Military Records Checks $15 $37 $15 $0 41% 41%
15 Inspection of Records No Fee (per GC
6253(a)
$241 No Fee (per GC
6253(a)
$0
16 Criminalistics Analysis and Investigative Services Actual Cost* Actual Cost* $0 17 Civil Subpoena $6 $6 $0 per 1/4 hour per
person plus
reproduction
costs
18 Civil Subpoena appearance Actual Costs
($150 deposit)
(Per GC 68096.1)
Actual Costs
($150 deposit)
(Per GC 68096.1)
$0
19 Repossession Reimbursement $15.00 (Per GC
41612)
$15.00 (Per GC
41612)
$0
Police Permits
20 Firearms Dealer's Licensing
a) Firearms Dealer's Licensing (initial fee) $325 $354 $325 $0 92% 92% b) Firearms Dealer’s Licensing (annual fee) $200 $208 $200 $0 96% 96% c) Penalty for Late Application of Firearms Dealer's License 50% of License fee + License fee
50% of License
fee + License fee
$0
21 Carry Concealed Weapon Permit
a) Initial Application $200 $835 $200 $0 24% 24%
b) Renewal & Amendments Actual Cost* $445 Actual Cost* $0 100% 100% c) Psychological Testing Initial Application $150 $150 $0 22 Rotation Tow Franchise Fee $300 $354 $300 $0 85% 85% a) New driver (annual) $25 $55 $25 $0 45% 45%
b) Renewal driver (annual) $10 $28 $10 $0 36% 36%
15 652 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Current Fee Cost of Service Proposed Fee Change
Current Cost
Recovery
Proposed Cost
Activity Description Recovery Charge Basis Note
Miscellaneous Permits
23 Taxi Permit Processing Fee (each) PMC 5.16.030 $104 $241 $104 $0 43% 43% 24 Parade Permit $30 $241 $30 $0 12% 12%
25 Special Event Permit $30 $241 $30 $0 12% 12%
26 Alcohol Beverage Fee (per event) $75 $76 $75 $0 98% 98% 27 Solicitor License PMC 5.16.130 $104 $241 $104 $0 43% 43% 28 Massage Operator Permit-Resident $675 $695 $675 $0 97% 97% 29 Massage Operator Permit-Non-Resident $680 $695 $680 $0 98% 98% 30 Special Requests for Police Services Overtime Rate
16 653 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Current Fee Cost of Service Proposed Fee Change
Current Cost
Recovery
Proposed Cost
Activity Description Recovery Charge Basis Note
1 Stop/Stand/Park within any Parkway $40 $40 $0 PMC 10.40.020 2 Parking in violation of curb markings $40 $40 $0 PMC 10.40.030B 3 Unlawful Parking—Div. Island $40 $40 $0 PMC 10.40.040A 4 Parking in Red Zone $40 $40 $0 PMC10.40.040B
5 Red Zone $40 $40 $0 PMC 10.40.040C
6 No Parking Zone $40 $40 $0 PMC 10.40.040D
7 Parking-Traffic Hazard $60 $60 $0 PMC 10.40.040F
8 Temporary No Parking $40 $40 $0 PMC 10.40.040G
9 Red Zone $40 $40 $0 PMC 10.40.040H
10 Storage of Vehicles Prohibited $60 $60 $0 PMC 10.40.050 11 Parking for Demonstration $40 $40 $0 PMC 10.40.060
12 Repairing/Greasing Vehicles on the Street $60 $60 $0 PMC 10.40.070 13 Washing/Polishing Vehicles $40 $40 $0 PMC 10.40.080
14 Parking Adjacent to Schools $40 $40 $0 PMC 10.40.090 15 Parking Prohibited on Narrow Streets $40 $40 $0 PMC 10.40.100 16 Parking on Grades $60 $60 $0 PMC 10.40.110
17 Unlawful Parking on Grade $60 $60 $0 PMC 10.40.110
18 Vending on Streets-Permit Required $60 $60 $0 PMC 10.40.120 19 Emergency Parking-Signs $40 $40 $0 PMC 10.40.130
20 Twenty-Four (24) Minute Parking $40 $40 $0 PMC 10.40.140 21 Forty (40) Minute Parking $40 $40 $0 PMC 10.40.150
22 One Hour Parking $40 $40 $0 PMC 10.40.160
23 Two Hour Parking $40 $40 $0 PMC 10.40.170
24 Parallel Parking—One-way Street $40 $40 $0 PMC 10.40.180 25 18 Inches from Curb $40 $40 $0 PMC 10.40.180A
17 654 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Current Fee Cost of Service Proposed Fee Change
Current Cost
Recovery
Proposed Cost
Activity Description Recovery Charge Basis Note
26 Posted No Parking Zone $40 $40 $0 PMC 10.40.180B
27 Diagonal Parking $40 $40 $0 PMC 10.40.190
28 Parking Outside of Line $70 $70 $0 PMC10.40.190A
29 Parking Space Markings $40 $40 $0 PMC 10.40.200
30 Parking Space Markings $40 $40 $0 PMC 10.40.200B
31 No Stopping Zones $40 $40 $0 PMC 10.40.210B
32 Commercial Vehicle—Parking Restrictions $120 $120 $0 PMC 10.40.220 33 Off Truck Route $120 $120 $0 PMC 10.40.220B
34 Commercial Vehicle—Curb Parking $120 $120 $0 PMC 10.40.230 35 Private Parking Facilities $40 $40 $0 PMC 10.40.240
36 Vehicle Longer 20’—Parking Restrictions $40 $40 $0 PMC 10.40.250 37 Preferred—Local Authority Designation $40 $40 $0 PMC 10.40.260 38 Disabled Parking $300 $300 $0 PMC 10.40.270
39 Unlawful Parking—Off Roadway $40 $40 $0 PMC 10.40.280 40 Unlawful Parking—Off Road $40 $40 $0 PMC 10.40.280A
41 Unlawful Parking—Private Property $40 $40 $0 PMC 10.40.280B 42 Curb Markings $40 $40 $0 PMC 10.44.020
43 Red Zone $40 $40 $0 PMC 10.44.020A
44 Yellow Zone $40 $40 $0 PMC 10.44.020B
45 White Zone $40 $40 $0 PMC 10.44.020C
46 Blue Zone $300 $300 $0 PMC 10.44.020D
47 Green Zone $40 $40 $0 PMC 10.44.020E
48 Adherence to Curb Markings $40 $40 $0 PMC 10.44.020F 49 Loading and Unloading $22 $22 $0 PMC 10.44.030
50 Parking in Passenger Loading Zone $40 $40 $0 PMC 10.44.040 51 Parked in Bus Zone $250 $250 $0 PMC 10.44.050E
52 Parked Off Truck Route $120 $120 $0 PMC 10.48.040B
18 655 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - RECREATION DEPARTMENT FEES Current Fee Proposed Fee Change Note
1 Tiny Tots
a) M/W/F a.m.
i) Resident Monthly $252 $277 $25
ii) Non-resident Monthly $293 $322 $29
b) M/W/F p.m.
i) Resident Monthly $209 $230 $21
ii) Non-resident Monthly $244 $268 $24
c) T/Th
i) Resident Monthly $141 $155 $14
ii) Non-resident Monthly $162 $178 $16
d) Summer M/W/F
i) Resident (per 4 week session) $277 $305 $28
ii) Non-Resident (per 4 week session) $322 $354 $32
e) Summer T/Th
i) Resident (per 4 week session) $230 $253 $23
ii) Non-Resident (per 4 week session) $268 $295 $27
f) Late Pick Up
i) Within 15 minutes After Grace Period $19 $21 $2
ii) Every 10 Minutes Thereafter $19 $21 $2
g) Late Payment
i) After the 7th of the Month $12 $13 $1
ii) After the 15th of the Month $36 $40 $4
h) Administrative
i) Membership Fee $45.00 / per session $50.00 / per session $5 / per session 2 Athletic Fields
a) Youth and Adult Leagues
i) Resident/Pinole Organizations-Hourly $14 $15 $1
ii) Non-Resident/Non-Pinole Org.- Hourly $21 $23 $2
b) Restroom Key Deposit-refundable $50 $50 $0
c) Lighting Fee at Fernandez Park $11 $12 $1
Activity Description
19 656 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - RECREATION DEPARTMENT FEES Activity Description Current Fee Proposed Fee Change Note 3 Tennis Courts
a) Weekdays
i) Resident $5.00 / hr / court $6.00 / hr / court $1
ii) Non-Resident $7.00 / hr / court $8.00 / hr / court $1 b) Weekends and Holidays
i) Resident $7.00 / hr / court $8.00 / hr / court $1
ii) Non-Resident $10.00 / hr / court $11.00 / hr / court $1 c) Commercial Use—Instructor Fee $10.00 / hr / court $11.00 / hr / court $1 Park Rentals
1 Fernandez Park BBQ Area- per day
a) Resident $110 $121 $11
b) Non-Resident $138 $152 $14
2 Gazebo-per day
a) Resident $250 $275 $25
b) Non-Resident $313 $344 $31
3 Inflatable Jumper Fee
a) Resident $50 $50 $0
b) Non-Resident $75 $75 $0
4 Pinole Valley Park BBQ Area-per day-per area
a) Resident $55 $61 $6
b) Non-Resident $83 $91 $8
5 Restroom Key Deposit- refundable $50 $50 $0
6 Cleaning / Damage Deposit - refundable $200
20 657 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - RECREATION DEPARTMENT FEES Activity Description Current Fee Proposed Fee Change Note Youth Center
7 Enrichment Sessions at Schools
a) Resident Varies based on enrichment
sessions and provider
Varies based on enrichment
sessions and provider
b) Non-Resident Add 10% to resident Add 10% to resident 8 Enrichment Sessions at PYC
a) Resident Varies based on enrichment
sessions and provider
Varies based on enrichment
sessions and provider
b) Non-Resident Add 10% to resident Add 10% to resident 9 Summer Camp-Weekly
a) Resident $200 $220 $20
b) Non-Resident $233 $256 $23
10 Camp Extended Hours (camp Participants Only)
a) Resident $38 $42 $4
b) Non-Resident $43 $47 $4
11 Leader In Training Program-Summer
a) Resident $100 $110 $10
b) Non-Resident $120 $132 $12
12 Contract Camps 20% to 40% markup 20% to 40% markup
13 School Break Camps
a) Resident $200 $220 $20
b) Non-Resident $233 $256 $23
14 Drop-In Activities Varies Varies
15 Late Payment $14/week & increases $10 each
subsequent week
$15/week & increases $11 each
subsequent week
$1
16 Late Pick Up $1.00/minute after
5-minute grace period
$1.00/minute after
5-minute grace period
21 658 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - RECREATION DEPARTMENT FEES Activity Description Current Fee Proposed Fee Change Note 17 Days Off Care (Hours 8:30am – 6:00pm)
a) Members/Resident $48 day $53 day $5
b)Non-Members/Resident $64 day $70 day $6
c) Member/Non-Resident $53 day $58 day $5
d) Non-Member/Non-Resident $80 day $88 day $8
18 Extended Care (7:00-8:30 am) $30 day $33 day $3
Senior Center
19 Drop-In Classes
a) Member $1.00 to $7.00 per class $2 - $8 per class $1 b) Non-Member $2.00 to $7.00 per class $3 - $9 per class $1 20 Lunch $.50-$7.00 $1 - $8 $1
21 Special Activities $3.00 to $9.00 $4 - $10 $1
22 Special Luncheons $9 $10 - $12 $1
23 Salon Services $10.00 to $50.00 $15 - $45
a) Shampoo/Set/Blow Dry $20 $15 ($5)
b) Hair Cut and Blow Dry $20 $25 $5
c) Hair Cut $10 $15 $5
d) Shampoo and Set $10 $15 $5
e) Color $30 $35 $5
f) Perm $50 $60 $10
g) Highlights $40.00 & up $45 & up $5
24 Fundraiser Events $5.00 to $55.00 $5 - $80 $0 - $25
25 Monthly Social Dance $12 $12 $0
26 Alcoholic Drinks $3 $3 - $12 $0 - $12
27 Annual Pancake Breakfast $8 $10 - $12 $2 - $4
28 Annual Membership $30 $30 $0
29 Travel Varies based on trip cost Varies based on trip cost Varies based on trip cost 22 659 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - RECREATION DEPARTMENT FEES Activity Description Current Fee Proposed Fee Change Note Classes
30 Adult and Youth Classes
a) Resident 40% of Instructor Fee plus $6.00
Processing fee
40% of Instructor Fee plus $7.00
Processing fee
b) Non-Resident Add 10% to Resident fee Add 10% to Resident fee Community Events
31 Booth Fees
a) For Profit Pinole Business $75 $83 $8
b) For Profit-Non-Pinole Business $100 $110 $10
c) Non-Profit $30 $33 $3
32 Senior Center Craft Fair $20.00 - $50.00 $25 - $55 $5 Facility Rental
(Non-Profit Rates Apply to 501(c)3 Nonprofits, Faith Organizations and Schools only) 33 Alcohol Permit $50 $55 $5
34 Certificate of Insurance Purchase
(Certificate required but may be provided by renter’s insurance company at no cost) $160 $176 $16
35 Certificate of Insurance Purchase (for Quinceaneras only/per Diversified Risk Mgmt) (Certificate required but may be provided by renter’s insurance company at no cost) $525 $578 $53
36 Alcohol Use Insurance
(Must be purchased in conjunction with Certificate of Insurance or provided by renter’s insurance at no cost)
$35 $39 $4
37 City Holiday Rental Fee 10% Rental Fee Increase 10% Rental Fee Increase 23 660 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - RECREATION DEPARTMENT FEES Activity Description Current Fee Proposed Fee Change Note 38 Senior Center Main Hall (100-250 Capacity)
a) Booking $50 $55 $5
b) Deposit
i) Deposit without alcohol permit $500 $550 $50
ii) Deposit with Alcohol Permit $750 $825 $75
c) Table and Chair Setup $50 $55 $5
d) Table and Chair Takedown $50 $55 $5
e) Decoration/Clean Up Time (up to 2 hrs) $45 $50 per hour; 2-hr max. $5 f) Rental Rate
i) Resident (5 hours) $625 $688 $63
ii) Non-resident (5 hours) $775 $853 $78
iii) Resident for each add'l hour $90 $99 $9
iv) Non-resident for each add'l hour $120 $132 $12
g) Change of Date Fee
i) Change of Date Fee $200 $220 $20
ii) Change of Date Fee (Less than 75 Days) $300 $330 $30 39 Senior Center Main Hall - Non-Profit Rates (Weekends) a) Booking $50 $55 $5
b) Deposit $250 $275 $25
c) Table and Chair Setup $50 $55 $5
d) Table and Chair Takedown $50 $55 $5
e) Decoration/Clean Up Time (up to 2 hrs) $45 $50 per hour; 2-hr max. $5 f) Rental Rate
i) Pinole Organization (5 hours) $400 $440 $40
ii) Non-Pinole Organization (5 hours) $500 $550 $50
iii) Pinole Org. each add'l hour $50 $55 $5
iv) Non-Pinole Org. each add'l hour $70 $77 $7
24 661 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - RECREATION DEPARTMENT FEES Activity Description Current Fee Proposed Fee Change Note 40 Senior Center - Computer, Arts/Crafts, & Board Room – M-F 8:30am– 4:30pm a) Non-Profit Organizations $35/rental Includes 2 hours $15/hr after
$39/rental Includes 2 hours
$17/hr after
b) Private or Commercial Organizations $50/rental Includes 2 hours $25/hr after
$55/rental Includes 2 hours
$28/hr after
c) Deposit $40 $44
41 Senior Center - Computer, Arts/Crafts, & Board Room – M-F 4:30pm– 7:30pm a) Non-Profit Organizations $55/rental Includes 2 hours $20/hr after
$55/rental Includes 2 hours
$28/hr after
b) Private or Commercial Organizations $75/rental Includes 2 hours $35/hr after
$83/rental Includes 2 hours
$39/hr after
c) Deposit $40 $44
42 Youth Center Main Area (120 Person Capacity)
a) Booking $50 $55 $5
b) Deposit
i) Deposit without alcohol permit $250 $275 $25
ii) Deposit with alcohol permit $500 $550 $50
c) Rental Rate
i) Resident (4 Hours) $250 $275 $25
ii) Non-Resident (4 Hours) $325 $358 $33
iii) Resident for Each Add’l hour $65 $72 $7
iv) Non-Resident for Each Add’l Hour $85 $94 $9
d) Decoration Time (up to 2 hours) $45.00/hr $50.00/hr $5/hr e) Change of Date/Late Fee $75 $83 $8
25 662 of 689
City of Pinole
BEFORE AND AFTER ILLUSTRATION - RECREATION DEPARTMENT FEES Activity Description Current Fee Proposed Fee Change Note 43 Youth Center Workshop Room (40 Person Capacity)
a) Booking $50 $55 $5
b) Deposit
i) Deposit without alcohol permit $250 $275 $25
ii) Deposit with alcohol permit $500 $550 $50
c) Rental Rate
i) Resident (2 hours) $70 $77 $7
ii) Non-resident (2 hours) $100 $110 $10
iii) Resident for each add'l hour $35 $39 $4
iv) Non-resident for each add'l hour $50 $55 $5
d) Decoration Time (up to 2 hours) $25.00/hr $28.00/hr $3/hr e) Change of Date/Late Fee $50 $55 $5
44 Youth Center Main Area - Non-Profit Rates (Weekends) a) Booking $50 $55 $5
b) Deposit $250 $275 $25
c) Rental Rate
i) Pinole Organization (4 hours) $180 $198 $18
ii) Non-Pinole Organization (4 hours) $260 $286 $26
iii) Pinole Organization each add’l hour $40 $44 $4
iv) Non-Pinole Organization each add’l hour $60 $66 $6
d) Decoration Time (up to 2 hours) $40.00/hr $44.00/hr $4/hr 45 Alex Clark Room (50 Person Capacity) - Nonprofit meetings only a) Security Deposit $150 $150 $0
b) Rental Rate
i) Pinole Organization $10.00/2 hr. mtg $11.00/2 hr. mtg $1/2 hr. mtg ii) Non-Pinole Organization $25.00/2 hr. mtg $28.00/2 hr. mtg $3/2 hr. mtg c) Key Replacement Fee $50 $50 $0
26 663 of 689
RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF
CONTRA COSTA, STATE OF CALIFORNIA, UPDATING AND ESTABLISHING USER
AND REGULATORY FEES
WHEREAS, user and regulatory fees are established by the City Council; and
WHEREAS, the City recently completed a study to identify the cost of providing various user and regulatory fee-related services; and WHEREAS, the study examined fee-related services provided by the City, the costs reasonably borne by the City in providing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and
WHEREAS, the City Council finds that providing these services is of special benefit to applicants both separate and apart from the general benefit to the public; and therefore, in the interests of fairness to the general public, the City desires to better recover the costs of providing these services from applicants who have sought or require the City's services by revising its schedule of fees; and WHEREAS, the City Council hereby finds that the study provides adequate evidence to conclude that the revised fees do not exceed the cost to provide the services for which the fees are charged; and
WHEREAS, the City Council desires that annually the City Manager may update the fees based on the annual percentage change in the all-urban Consumer Price Index for San Francisco-Oakland-Hayward, CA (CPI). If the CPI does not change or goes down in a given year, no change shall be made to the fee schedule that year; and WHEREAS, development impact fees were not included in the study and are subject to a nexus study, but have been adjusted by a percentage equal to the percentage change in the Engineering News-Record’s Construction Cost Index-San Francisco Bay Area for the preceding twelve-month period calculated from April 1st to March 31st, pursuant to Pinole Municipal Code 3.20.096 (B); and
WHEREAS, in adopting this Resolution, the City Council is taking action only on those fees for the services, programs or products set forth in Exhibit “A” which have been modified from prior resolutions of the City Council. The remaining fees that have not been modified from prior resolutions shall remain in full force and effect.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pinole does hereby resolve as follows:
ATTACHMENT C
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SECTION 1: That the foregoing recitals and findings are true and correct and are incorporated herein by reference.
SECTION 2: That the City Council hereby adopts the fees, charges, and rates as set forth in attached Exhibit "A" and incorporated by this reference.
SECTION 3: That any new or adjusted fees adopted by this Resolution shall go into effect September 1, 2022.
PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 21st day of June 2022 by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS
_________________________________
Heather Bell, CMC
City Clerk
665 of 689
CITY COUNCIL
REPORT
10D
DATE: JUNE 21, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: ADOPT A RESOLUTION DECLARING INTENT FOR THE LEVY AND
COLLECTION OF ANNUAL ASSESSMENTS FOR THE PINOLE
VALLEY ROAD LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT (LLAD) FOR FY 2022/2023, SETTING THE DATE OF THE PUBLIC HEARING, AND APPROVING THE ANNUAL ENGINEER’S
REPORT
RECOMMENDATION
Staff recommends the City Council adopt a resolution declaring the intent to levy and collect assessments for the Pinole Valley Road Landscape and Lighting Assessment District (LLAD), setting a public hearing for July 5, 2021, and approving the annual Engineer’s Report.
BACKGROUND
The City Council adopted Resolution 2008-91 forming the Pinole Valley Road Landscape and Lighting Assessment District (LLAD, the “District”), ordering maintenance work therein, confirming the diagram and assessment, and providing for the levy of annual assessments therein. Since the inception of the District, the City has installed improvements on Pinole Valley Road between Henry Avenue and Ramona Street. The purpose of the District is to provide a stable funding source for the ongoing maintenance and operation of the traffic signals, streetlights, and median landscaping.
On June 7, 2022, the City Council adopted a resolution initiating proceedings for the annual levy of assessments and ordering the preparation of the annual Engineer’s Report for the District for Fiscal Year 2022/2023. This was step one of the process.
REVIEW & ANALYSIS
The City must take the actions listed below each year to levy and collect the assessments for the District.
1. Adopt a resolution ordering the preparation and filing of an annual assessment report.
2. Determine if there are any changes in the existing improvements or addition of new improvements and creating the annual Engineer’s Report. 666 of 689
City Council Report
June 21, 2022
3. Adopt a resolution declaring the intention to levy and collect assessments; declaring the intention to conduct a Public Hearing concerning the levy of assessments; and approving the annual Engineer’s Assessment Report.
4. Announce any increase in the maximum assessment.
5. Conduct a Public Hearing and adopt a resolution approving the assessment amounts for the upcoming fiscal year and ordering that the assessment amounts be submitted to the Contra Costa County Assessor for placement on the secured property tax roll.
Based upon the District budget and reserves, the assessment rates for Fiscal Year 2022/2023 are proposed to increase from last year due to inflationary increases in costs for utilities. The proposed rates for 2022/2023 are $498.65 per assessment unit (“AU”) for Zone A and $519.63 per AU for Zone B. This represents a 5% increase for Zone A and a 5% increase for Zone B. An AU is equivalent to an acre of developable property. When the District was originally approved in 2008, the approved assessment rate authorized annual future increases to account for inflation. The proposed rates for Fiscal Year 2022/2023 do not exceed the amount authorized by the original approval.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The proposed actions of the City Council are not a project as defined by the CEQA Guidelines and have no impact on the environment.
FISCAL IMPACT
The proposed assessments will be collected for the City by the Contra Costa County Tax Collector via the secured property tax bills for the assessable parcels within the District. As stated above, the Fiscal Year 2022/2023 assessment rates will increase for Zone A and B. The total District budget for Fiscal Year 2022/23 will be $52,256.16.
ATTACHMENTS
Attachment A - Resolution approving annual report for the Pinole Valley Road Landscape and Lighting Assessment District and declaring intention to levy and collect assessments in the Pinole Valley Road Landscape and Lighting Assessment District.
Attachment B - Draft Annual Assessment Report for the Pinole Valley Road Landscape and Lighting Assessment District.
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RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE DECLARING ITS
INTENT FOR THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS FOR
THE PINOLE VALLEYY ROAD LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2022/2023, APPROVING THE ENGINEER’S REPORT,
AND SETTING THE DATE OF THE PUBLIC HEARING
WHEREAS, the City Council has by previous Resolutions formed said special maintenance district and has initiated proceedings for Fiscal Year 2022/2023, pursuant to the provisions of the “Landscape and Lighting Act of 1972” (the “1972 Act”), being Part 2, Division 15 of the California Streets and Highways Code (commencing with Section 22500) that provides for the levy and collection of assessments by Contra Costa County to pay for the annual maintenance and servicing costs of all improvements and facilities related thereto. Said special maintenance district is known and identified as the Pinole Valley Road Landscape and Lighting Assessment District (hereafter referred to as the “District”). The District is comprised of two Zones (Zone A and Zone B) which are located on Pinole Valley Road between Henry Avenue and Ramona Street; and,
WHEREAS, the City Council has directed the preparation of the Annual Engineer’s Report (the “Report”) for the District, in accordance with the 1972 Act; and,
NOW, THEREFORE BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL, FOR THE DISTRICT, PURSUANT TO CHAPTER 3, SECTION 22624 OF THE 1972 ACT, AS FOLLOWS:
Section 1 Intention: The City Council hereby declares that it is its intention to seek the annual levy of the District pursuant to the 1972 Act, over and including the land within the District boundaries and to levy and collect assessments on all benefitting land to pay the annual costs of the maintenance and servicing of the improvements located within the District. The City Council finds that the public’s best interest requires such levy and collection.
Section 2 District Boundaries: The boundaries of the District are described in the Report. Please refer to the Report for a full and complete description of the specific boundaries and diagram.
Section 3 Description of Improvements: The improvements within the District may include, but are not limited to: turf, shrubs, plants and trees, landscaping, street lighting, traffic signals, irrigation and drainage systems, graffiti removal, litter abatement, sidewalks, landscape lighting, masonry walls, and associated appurtenances within the public right-of-ways or specific easements. Services provided include all necessary service, operations, administration and maintenance required to keep the improvements in a healthy, vigorous and satisfactory condition and in proper working order. The specific improvements within the District are detailed in the Report.
ATTACHMENT A
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Section 4 Proposed Assessment Amounts: The proposed rates for 2022/2023 are $498.65 per assessment unit (“AU”) for Zone A and $519.63 per AU for Zone B. This represents a 5% increase for Zone A and a 5% increase for Zone B. For Fiscal Year 2022/2023, the proposed assessments for each parcel within the District are shown in the Report. Said Report also details any changes or increases in the annual assessments.
Section 5 Public Hearing: The City Council hereby declares its intention to conduct a Public Hearing annually concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626 of the 1972 Act.
Section 6 Notice: The City Council shall give notice of the time and place of the Public Hearing to all property owners within the District by causing the publishing of this Resolution once in the local newspaper not less than ten (10) days before the date of the Public Hearing and by posting a copy of this Resolution on the official bulletin board customarily used by the City for the posting of notices. All interested persons shall be afforded the opportunity to hear and be heard.
Section 7 Notice of Public Hearing: Notice is hereby given that a Public Hearing on these matters will be held by the City Council on Tuesday July 5, 2022 at or after 6:00 p.m. at Pinole City Hall, located at 2131 Pear Street, Pinole.
Section 8 Report Approval: The City Council approves the FY 2021/2022 Pinole Valley Road Landscape and Lighting Assessment District Annual Engineer’s Report, a copy of which may be requested from the City Clerk.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on this 21st day of June, 2022, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSTENT: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 21st day of June, 2022.
___________________________________
Heather Bell, CMC
City Clerk
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FY 2022-23
ENGINEER'S REPORT
PINOLE VALLEY ROAD
LANDSCAPE AND
LIGHTING ASSESSMENT
DISTRICT
JUNE 21, 2022
ATTACHMENT B
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1 TABLE OF CONTENTS
INTRODUCTION............................................................................................... 2 DESCRIPTION OF THE DISTRICT AND BOUNDARIES........................3 IMPROVEMENTS AND SERVICES PROVIDED ......................................4 SECTION II – METHOD OF APPORTIONMENT........................................ 5 DESCRIPTION OF BENEFIT........................................................................5 ASSESSMENT RANGE FORMULA ............................................................6 ASSESSMENT METHODOLOGY................................................................9 SECTION III – ZONE BUDGETS................................................................... 9 DESCRIPTION OF BUDGET ITEMS ........................................................11 ACCOUNT BALANCES ...............................................................................12 SECTION IV – ASSESSMENT ROLL......................................................... 13 SECTION V – DISTRICT DIAGRAM........................................................... 15 672 of 689
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2 INTRODUCTION
The City of Pinole (the “City”), under the provisions of the Landscape and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the “1972 Act”) and the provisions of the California Constitution Article XIII D (the “Constitution”), annually levies and collects special assessments from the City’s maintenance assessment district designated as:
Pinole Valley Road Landscape and Lighting Assessment District (the “District”) to provide and maintain various landscaping and lighting improvements throughout the City that provide special benefits to properties within the City.
The City Council formed the District and provided for the levy and collection of annual assessments on the County tax rolls to provide ongoing funding for costs and expenses required to service and maintain the landscaping and lighting improvements within the boundaries of the District. The improvements to be provided by the District and assessments described herein are made pursuant to the 1972 Act and the substantive and procedural provision of the Constitution.
As part of the District formation, the City of Pinole conducted a Property Owner Protest Ballot proceeding for the proposed levy of a new assessment pursuant to the provisions of the Constitution. In conjunction with this ballot proceeding, the City council conducted a noticed public hearing to consider public testimonies, comments, and written protests regarding the formation of the District and levy of assessments. Upon conclusion of the public hearing, property owner assessment ballots received were opened and tabulated.
The property owner assessment ballot tabulation resulted in a majority approval of the District and assessments of the property owners within the District. The District was formed on July 1, 2008 by Resolution no. 2008-91. The District is located on Pinole Valley Road and consists of two separate zones: Zone A and Zone B.
This Engineer’s Report (the “Report”) has been prepared pursuant to Chapter 1, Article 4 and Chapter 3 of the 1972 Act, and outlines the improvements, and proposed assessments to be levied in connection with the benefits the properties will receive from maintenance and servicing of landscaping improvements within the District for fiscal year 2022-23.
The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (“APN”) by the Contra Costa County Assessor’s Office. The Contra County Auditor/Controller APN and specific fund numbers to identify properties to be assessed on the tax roll for the District assessments.
This Report consists of five sections and identifies the following items:
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3 • Plans and Specifications – The location of the District and the specific improvements to be maintained.
• Method of Apportionment – How the District costs are allocated and apportioned to the assessable parcels.
• Zone Budgets – The District costs and proposed assessments to be levied for 2022/23 for each Zone based upon the special benefit received. • District Diagram – A diagram showing the District and Zone boundaries. • Assessment Roll – A listing of properties to be assessed by APN, Zone, and corresponding assessment amounts.
ASSESSMENT SUMMARY FY 2022-23
Total
Assessable
Costs
Total
Assessable
Units
Proposed
Assessment
Rate per AU
Maximum
Assessment
Rate per AU
Zone A $26,326.73 52.796 $498.65 $611.25
Zone B $25,929.54 49.900 $519.63 $577.04
Actual assessments are rounded down to the nearest even penny for county tax roll purposes.
SECTION I – PLANS AND SPECIFICATIONS
DESCRIPTION OF THE DISTRICT AND BOUNDARIES
The District consists of two separate zones and is located on Pinole Valley Road, between Henry Avenue and Ramona Street. Zone A is to the north of Interstate I-80 and Zone B is to the south of Interstate I-80. Currently, there are a total of 18 commercial parcels within the District, 8 in Zone A and 10 in Zone B. The number of parcels in Zone A was reduced from 8 to 6 and Zone B was reduced from 16 to 15 parcels, due to parcel mergers effective for the 2011/2012 tax year. An annexation also occurred in Zone A for tax year, 2013/2014, increasing the parcel count for that Zone to 7 and the AU to 52.972. For tax year 2018/2019, one parcel was split into two with a slight size reduction, decreasing the AU to 52.796. The number of parcels in Zone B was reduced from 15 to 10 due to parcel mergers/changes effective for the 2013/2014 and 2014/2015 tax years. A clerical error was brought to the City’s attention in December 2019 which has been transcribed over time and resulted in a higher AU in Zone B. In FY 2020-21, the clerical error was corrected resulting in a lower AU in Zone B.
Please refer to the Section V of this Report, Assessment Roll, for details. 674 of 689
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4 IMPROVEMENTS AND SERVICES PROVIDED
Improvements within the District which are maintained and serviced may include but are not limited to: turf, shrubs, plants and trees, landscaping, street lighting, traffic signals, irrigation and drainage systems, graffiti removal, litter abatement, sidewalks, landscape lighting, masonry walls and associated appurtenances within the public right-of-way or specific easements.
The maintenance of District improvements generally include, but are not limited to, all materials, equipment, utilities, labor and incidental expenses, including administrative expenses, for the annual operation of the District and maintenance of the improvements.
Also included is the performance of occasional repairs and the removal or replacement of improvements, as needed.
The specific improvements being maintained and serviced within each Zone of the District are defined on the following page:
Zone A Improvements (Northerly of I-80 Freeway)
• Landscaping totaling 16,920 square feet.
• Irrigation system for landscaping and two irrigation controllers. • Maintenance of seven street light poles and fourteen street lights. • Maintenance of two and a half traffic signals.
• Electrical power for street lights, traffic signals and irrigation system. • Weed control and abatement.
• Graffiti abatement.
• Median repairs and contingency for damage.
• Litter abatement and collection (2,102 linear feet).
Zone B Improvements (Southerly of I-80 Freeway)
• Landscaping totaling 18,486 square feet.
• Irrigation system for landscaping and two irrigation controllers. • Maintenance of ten street light poles and twenty street lights. • Maintenance of one and a half traffic signals.
• Electrical power for street lights, traffic signals and irrigation system. • Weed control and abatement.
• Graffiti abatement.
• Median repairs and contingency for damage.
• Litter abatement and collection (2,859.58 linear feet).
Reference is made to the plans and specifications for the improvements which are on file with the City and are incorporated herein by reference. 675 of 689
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5 SECTION II – METHOD OF APPORTIONMENT
The 1972 Act allows for the establishment of assessment districts by public agencies for the purpose of providing certain public improvements as detailed in Section I of this Report. The 1972 Act also requires that the cost of these improvements and services be assessed based on benefit received rather than by assessed value of the properties being assessed. In accordance with the 1972 Act, Section 22573:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among assessable lots or parcels in proportion to the estimated benefits received by each such lot or parcel from the improvements”
The method of apportionment described in this Report, and confirmed by the City Council, utilizes commonly accepted engineering practices which have been established pursuant to the 1972 Act and the California Constitution for the allocation of special benefit assessments. The calculation of assessments is based upon the parcel type and the services and improvements provided. The special benefit received by each lot or parcel is over and above any general benefit conferred upon said lots or parcels or to the public at large.
DESCRIPTION OF BENEFIT
Special Benefit
The improvements and associated costs have been allocated to the assessable properties within the District based upon the special benefit received by those properties, pursuant to the provisions of the 1972 Act. The improvements for which the properties will be assessed have been identified as necessary, were approved by the property owners within the District through a Proposition 218 assessment ballot procedure and are in compliance with the development plans and General Plan of the City. As such, the improvements and continuing maintenance and servicing are strictly the obligation of the properties within the District.
General Benefit
Although the improvements may be visible to passersby or to the public at large, the improvements were installed after approval from the property owners and are for the benefit of properties within the District. It has been determined therefore, any access to or use by properties or individuals outside the District is completely incidental and the costs of operating, maintaining and servicing said improvements provides no measurable benefit to said outside properties or individuals.
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6 Definition of Special Benefit
The method of apportionment described in this Report is based on the premise that each assessable parcel or unit receives distinct and special benefits from the improvements and services provided, including the visual desirability provided by well maintained landscaping. In accordance with Article XIII D, Section 4 of the California Constitution:
“Special benefit means a particular and distinct benefit over and above general benefits conferred on real property located in the District or the public at large” The special benefits associated with local landscape and lighting improvements are specifically:
• Enhanced desirability of properties due to proximity of the improvements. • Improved aesthetic appeal provided by a positive representation of the community. • Improved ingress and egress to property resulting in enhanced traffic flow, reduced traffic accidents and consequent reduction in possible property damage. • Improved traffic visibility and circulation.
• Improved accessibility for emergency vehicles.
• Reduced vandalism and other criminal activity.
• Enhanced environmental quality provided by adequate green space and other landscaping which helps moderate temperatures, reduce noise pollution and control dust and debris.
ASSESSMENT RANGE FORMULA
It is generally recognized that most budgetary items will be impacted by inflation in future years. In accordance with the California Constitution, and Government Section 53739 (b) (1), assessments “may be adjusted for inflation pursuant to a clearly defined formula…” A formula for an inflationary adjustment is therefore included as part of the maximum assessment for this District and was approved by the property owner(s) at the time of formation. The formula, as described below, allows for annual adjustments to the budget and the assessments.
Generally, any new or increased assessment requires certain noticing and meeting requirements by law, the Government Code excludes certain conditions of a new or increased assessment. These conditions include:
“An assessment that does not exceed an assessment formula or range of assessments previously specified in the notice given to the public…and that was previously adopted by the agency…”
The initial maximum assessment for the District was established at the time of formation and was assessed for the first time during the 2008/2009 fiscal year. The initial maximum assessment for Zone A was $415.52 per Assessment Unit (“AU”). The initial maximum assessment for Zone B was $390.80 per AU. The initial maximum assessment for each 677 of 689
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7 Zone has been adjusted each subsequent fiscal year by the following Assessment Range Formula:
•The Maximum Assessment Rate allowed each fiscal year (the “Adjusted Maximum Assessment Rate”) shall be based on the initial maximum assessment established in fiscal year 2008/2009, adjusted annually by the Bureau of Labor Statistics, Consumer Price Index for the month of April, All Urban Consumers, (“CPI”) for the San Francisco/Oakland/San Jose area or two percent (2%), whichever is greater. Should the Bureau of Labor Statistics revise or discontinue the preparation of such index, the City reserves the right to use such revised index or a comparable system to determine fluctuations in the annual cost of living. •Each fiscal year, the greater of CPI or 2% shall be applied to the Maximum Assessment Rate established the previous fiscal year to calculate the appropriate Adjusted Maximum Assessment Rate for the then current fiscal year. • If the proposed annual assessment rate (assessment per AU) for the upcoming fiscal year is less than or equal to the Adjusted Maximum Assessment Rate established for that fiscal year then the proposed annual assessment is not considered an increased assessment.
Beginning in the second fiscal year after the formation of the District (2009/2010) and each fiscal year since, the Maximum Assessment Rate has been recalculated and a new Adjusted Maximum Assessment Rate has been established for each fiscal year using the Assessment Range Formula described above. Each fiscal year, the greater of CPI or 2% is applied to the Maximum Assessment Rate from last year. The April 2022 CPI is 5%, therefore a 2% will be applied to the Maximum Assessment Rate from the last year. The Zone A Maximum Assessment Rate for the upcoming fiscal year (2022/2023) therefore, shall be $611.25 per AU. The Zone B Maximum Assessment Rate for the upcoming fiscal year shall be $577.04 per AU. The table below shows the Adjusted Maximum Assessment Rate for each Zone, for each fiscal year since the formation of the District.
The Adjusted Maximum Assessment Rates have been calculated independently of the annual budget and proposed assessment rate for the given fiscal year. As stated above, if the proposed annual assessment for any fiscal year does not exceed the Adjusted Maximum Assessment Rate for that year, it is not considered to be an increased assessment under the terms of Proposition 218 or the Government Code.
Zone A LLAD Assessment/CPI History
Fiscal Year
April
CPI
Allowable
Increase
Actual
April CPI
Calculation
Adjusted
Max.
Assessment
per AU
Actual
Assessment
per AU
2008/2009 N/A N/A N/A $415.52 $415.82
2009/2010 0.80% 2.00% 1.020000000 $423.83 $415.82
2010/2011 1.71% 2.00% 1.020000000 $432.31 $415.82
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8 2011/2012 2.82% 2.82% 1.028212932 $444.51 $394.80
2012/2013 2.07% 2.07% 1.020775582 $453.74 $394.80
2013/2014 2.38% 2.38% 1.023809026 $464.54 $377.74
2014/2015 2.78% 2.78% 1.027873710 $477.49 $377.74
2015/2016 2.43% 2.43% 1.024362313 $489.12 $377.74
2016/2017 2.70% 2.70% 1.026950338 $502.30 $377.74
2017/2018 3.78% 3.78% 1.037888610 $521.34 $377.74
2018/2019 3.20% 3.20% 1.032 $538.02 $396.32
2019/2020 4.0% 4.0% 1.040 $559.54 $409.69
2020/2021 1.1% 2.0% 1.020 $570.73 $422.04
2021/2022 3.8% 2.0% 1.020 $582.14 $474.90
2022/2023 5.0% 5.0% 1.050 $611.25 $498.65
Zone B LLAD Assessment/CPI History
Fiscal Year
April
CPI
Allowable
Increase
Actual April
CPI
Calculation
Adjusted
Max.
Assessment
per AU
Actual
Assessment
per AU
2008/2009 N/A N/A N/A $390.80 $390.80
2009/2010 0.80% 2.00% 1.020000000 $398.62 $390.80
2010/2011 1.71% 2.00% 1.020000000 $406.59 $390.80
2011/2012 2.82% 2.82% 1.028212932 $418.06 $342.04
2012/2013 2.07% 2.07% 1.020775582 $426.75 $342.04
2013/2014 2.38% 2.38% 1.023809026 $436.91 $342.04
2014/2015 2.78% 2.78% 1.027873710 $449.09 $342.04
2015/2016 2.43% 2.43% 1.024362313 $460.03 $342.04
2016/2017 2.70% 2.70% 1.026950338 $472.43 $342.04
2017/2018 3.78% 3.78% 1.037888610 $490.32 $348.06
2018/2019 3.20% 3.20% 1.032 $506.01 $359.06
2019/2020 4.0% 4.0% 1.040 $526.25 $392.64
2020/2021 1.1% 2.0% 1.020 $538.78 $405.68
2021/2022 3.8% 2.0% 1.020 $549.56 $494.89
2022/2023 5.0% 5.0% 1.050 $577.04 $519.63
To impose a new assessment or an increased assessment in excess of the Maximum Assessment Rate for the current fiscal year, as provided by the preceding Assessment Range Formula, the City must comply with the provisions of the California Constitution, Article XIII D, Section 4c that requires a public hearing and certain protest procedures including mailed notice of a public hearing and property owner protest balloting. Property owners must approve the proposed new or increased assessment via a property owner protest ballot process before any such new or increased assessment can be imposed. 679 of 689
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9 The definition of new or increased assessments includes any assessment which, 1) did not previously exist or, 2) exceeds a previously approved assessment amount or assessment range formula. Any assessment range formula must have been previously adopted by the agency and approved by the property owners.
ASSESSMENT METHODOLOGY
The benefit formula used to determine the financial obligation for each parcel is based on the improvements benefitting the parcels, as well as the use, or type, of each parcel as compared to other parcels that benefit from said improvements. One of the more common approaches to fairly distributing District costs to the benefitting parcels in maintenance districts such as this utilizes a methodology referred to as the Assessment Unit (“AU”) method of apportionment. This methodology utilizes various property characteristics such as development status, type of development (land-use) and size (units or acreage) to compare the proportional benefit of each property compared to similar properties benefitting from the improvements.
The District is comprised of one parcel type; commercial. Each commercial parcel receives similar benefit from the improvements due to the relative size of the properties, the specific improvements and proximity of the improvements to the properties. It has been determined that the buildable acreage of each parcel is an appropriate basis in calculating the total AU for that parcel. The individual commercial parcel, acreage is multiplied by a factor of 4.00 to determine the total AU for that parcel. The total Zone AU is then divided into the “Total Balance to Assessment” (as shown in Section III of this Report) to determine the annual assessment rate. The AU for each parcel is then multiplied by the annual assessment rate to determine the annual assessment for each parcel.
SECTION III – ZONE BUDGETS
The estimated budget for the annual maintenance and servicing of the improvements and the proportionate share of administration costs for each Zone have been prepared based on the estimated and recent historical costs of providing said maintenance and servicing.
ZONE A – PINOLE VALLEY ROAD NORTH FY 2022-23 BUDGET
DIRECT COSTS
ACCOUNT NAME BUDGET
310-347-42101 Professional Services $9,670.00
Contra Costa County Public Works Traffic Signal
Maintenance $6,800
Caltrans Traffic Signal Maintenance $2,150
Pacific Site Management $720
310-347-42108 Building-Structure Maintenance $850.00
Labor, material, and equipment required to properly
maintain the landscaping improvements, traffic
signals, streetlights, poles, and irrigation system
$850
310-347-43102 Water $4,000.00
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10 EBMUD $4,000
310-347-43103 Electricity and Power $4,900.00
Pinole Valley Rd. Traffic Control – PG&E $1,200
Street and Highway Lighting – PG&E $3,700
Capital Replacement Account1 $3,600.00
Direct Costs Sub-Total $23,020.00
INDIRECT COSTS
310-347-42126 Legal Charges $1,050.00
310-347-42102 County Administration Fees $131.80
310-347-46122 Admin Debits $2,124.93
City Administration $1,044.93
Engineer’s Report $1,080.00
Indirect Costs Sub-Total $3,306.73
TOTAL COSTS $26,326.73
TOTAL BALANCE TO ASSESSMENT $26,326.73
Total Assessable AU (8 parcels) 52.796
2022/2023 PROPOSED ASSESSMENT PER AU $498.65
2022/2023 MAXIMUM ASSESSMENT PER AU $611.25
ZONE B – PINOLE VALLEY ROAD SOUTH FY 2022-23 BUDGET
DIRECT COSTS
ACCOUNT NAME BUDGET
310-348-42101 Professional Services $9,080.00
Contra Costa County Public Works Traffic Signal
Maintenance $5,300.00
Caltrans Traffic Signal Maintenance $3,000.00
Pacific Site Management $780.00
310-348-42108 Building-Structure Maintenance $841.11
Labor, material, and equipment required to properly
maintain the landscaping improvements, traffic
signals, streetlights, poles, and irrigation system
$841.11
310-348-43102 Water $3,000.00
EBMUD $3,000.00
310-348-43103 Electricity and Power $5,300.00
Pinole Valley Road Median Irrigation – PG&E $150.00
Street and Highway Lighting – PG&E $5,150.00
Capital Replacement Account1 $4,400.00
Direct Costs Sub-Total $22,621.11
INDIRECT COSTS
310-348-42126 Legal Charges $1,050.00
310-348-42102 County Administration Fees $133.50
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11 310-348-46122 Admin Debits $2,124.93
City Administration $1,044.93
Engineer’s Report $1,080.00
Indirect Costs Sub-Total $3,308.43
TOTAL COSTS $25,929.54
TOTAL BALANCE TO ASSESSMENT $25,929.54
Total Assessable AU (10 parcels) 49.900
2022/2023 PROPOSED ASSESSMENT PER AU $519.63
2022/2023 MAXIMUM ASSESSMENT PER AU $577.04
1 Capital Replacement Account (CRA) – This line item, shown on the budget page for each Zone, is specifically intended for the use in replacing the lighting poles for streetlights and traffic signals within the District. There are two reasons to consider the replacement of lighting poles. First, there is a finite life span of a standard lighting pole, which is approximately 50 years. Secondly, there must be a contingency plan in place for the possibility that a lighting pole gets damaged or knocked down, either by way of accident or by natural disaster. The current replacement cost of a lighting pole is approximately $11,700.00 for materials and $3,300.00 for installation.
The estimated cost to replace all streetlight poles after 50 years, as well as a contingency to account for the possibility of a knockdown, accident, or natural disaster is shown below:
Zone Cost per
Pole
Number
of Poles
Estimated Life
Span (Years)
Knockdown
Contingency
($50 per pole)
Estimated
Annual
Cost
A $15,000.00 10 50 $500 $3,600.00*
B $15,000.00 12 50 $600 $4,400.00*
$15,000.00 per light pole x 22 poles = $299,886.40 / 50 years = $6,600.00 + $1,400 for Contingency = $8,000 annually. * Rounded to the nearest $100’s.
The replacement cost of a lighting pole was increased from $13,631.20 to $15,000. This estimate is based on the amount paid for the most recent streetlight pole replacement in FY 2021-22. The costs will continue to be collected through the assessment amounts as part of the Capital Replacement Fund, as shown in the District Budgets.
DESCRIPTION OF BUDGET ITEMS
➢ Building-Structure-Maintenance – Includes all regularly scheduled labor, material, and equipment required to properly maintain the landscaping improvements, traffic signals, streetlights, poles, and irrigation system. Also includes the cost of:
o Traffic signal maintenance which is provided by California Department of Transportation (Caltrans) and Contra Costa County Public Works. o Landscaping maintenance services provided by Pacific Site Management. 682 of 689
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12 o Replacement bulbs for traffic signals and streetlights. o Weed control and graffiti abatement within the District. ➢ Water – Includes the cost of furnishing water required for the proper maintenance of the landscaping.
➢ Electricity and Power – Includes the cost of furnishing electrical energy required for the proper operation of traffic signals, streetlights, and irrigation system. ➢ Legal Charges – Includes the cost of legal services to review reports, resolutions, and public hearing requirements for imposing the LLAD Assessment. ➢ County Administration Fees – Includes the County costs related to placement of the annual assessment charges onto the tax roll and the generation of the annual tax bills related thereto. Contra Costa County charges a Levy Code Fee of $250 per district, $0.76 Collection Fee per parcel, and $0.09 Assessor User Code Fee per parcel. Each Zone is charged $125 plus $0.85 per parcel. ➢ Admin Debits – Includes the cost of all particular departments and staff of the City for providing coordination of annual District administration process, operation, and maintenance of the improvements and responding to public concerns. This line item also includes the cost of preparing the Engineer’s report for the administration of the District and transmitting assessment amounts to the County for the inclusion on the tax roll.
ACCOUNT BALANCES
DISTRICT FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 Fund balance
on July 1st $28,636.16 $15,027.87 $24,203.51 $30,613.24 $32,187.78 Revenue $39,221.92 $39,797.64 $41,854.22 $39,746.28 $57,364.10 Expenditures $52,830.21 $30,622.00 $35,444.29 $38,171.74 $53,599.38 Revenue
over/under
expenses
-13,608.29 $9,175.64 $6,409.73 $1,574.54 $3,764.72
Fund balance
on June 30th $15,027.87 $24,203.51 $30,613.24 $32,187.78 $35,952.50 Based on the historical data in the table above, the average expenditures for the District are $42,133.52. The 1972 Act allows the District assessments to”…include a reserve which shall not exceed the estimated costs of maintenance and servicing to December 10 of the fiscal year, or whenever the city expects to receive its apportionment of special assessments and tax collections from the county, whichever is later.” The Reserve Fund will be considered fully funded when the account balance reaches an amount equal to approximately 50% of the annual District costs.
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13 Therefore, the Reserve Fund is fully funded when the account balance reaches $21,066.76. The beginning fund balance on July 1, 2021 was $35,952.50 and $21,066.76 of the funds were allocated to the Reserve Fund. The remainder $14,885.74 was placed in two separate CRA for Zone A and Zone B. The beginning CRA balance as of July 1, 2020 for Zone A and Zone B was $6,773.01 and $8,112.73, respectively. These allocations were based on the percentage of poles in each Zone; approximately 45.5% of the poles in the District are in Zone A, and approximately 54.5% are in Zone B. The methodology noted above will be applied each fiscal year to allocate appropriate amounts to the Reserve Fund and CRA.