Agenda packet — Pismo Beach City Council, December 2, 2025 (part 2 of 4)

• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

Ability to:

• Review documents related to department operations; observe, identify, and solve technical issues and procedural problems; understand, interpret, and explain department policies and procedures; explain operation and respond to accounting issues for the publ ic and staff. • Interpret, input, retrieve, and transmit statistics and other communications to and from the public or computer.
• Perform detailed accounting, record keeping, and financial office support work accurately and in a timely manner.
• Prepare financial reports and maintain ledgers and journals through the use of spreadsheets and/or word processing.
• Review financial documents for completeness and accuracy. • Interpret, apply, and explain a variety of Federal, State, and local regulations, as well as policies and procedures of fiscal record keeping and accounting. • Analyze data and draw logical conclusions; identify and troubleshoot problems. • Learn prescribed formulas for calculation and reconciliation of assigned functions; perform mathematical calculations with speed and accuracy.
• Perform a variety of processing/record keeping clerical functions; accurately compare, proofread, and verify lists of names and numbers.
• Respond to and effectively prioritize multiple phone calls and other requests for service. • Maintain attention to detail and accuracy.
• Prepare clear and concise reports, correspondence, and other written materials. • Make accurate arithmetic, financial, and statistical computations. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment, specialized software applications programs, including at an intermediate level Microsoft Word and Excel. • Identify and take appropriate action when unusual operating problems occur. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

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Accounting Technician

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High School Diploma or GED, supplemented by college-level coursework in accounting, finance, or a related field and three (3) years of increasingly responsible technical accounting experience.

An Associate’s degree from an accredited college is desirable.

Licenses and Certifications

• None

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telepho ne. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.

Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Administrative Assistant

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ADMINISTRATIVE ASSISTANT

FLSA: NON-EXEMPT

DEFINITION

Under general supervision, performs a variety of administrative, secretarial, and office support duties of considerable complexity requiring thorough knowledge of the department, its procedures, and operational details. Provides administrative support to management and departmental staff and composes and prepares correspondence using considerable judgment in content and style. Performs skilled word processing, data entry, and typing , provides information to the public and staff , and assists in a wide variety of assignments related to administration of budgets, contracts, research projects, and department programs .

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory and managerial staff. May exercise technical or functional direction over assigned administrative support staff.

CLASS CHARACTERISTICS

This is the journey -level class in the higher-level Administrative Assistant class series. Incumbents at this level are capable of performing complex administrative and office support duties, including taking and transcribing meeting minutes and assisting in department -related projects and programs. Employees at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. This class is distinguished from the Senior Administrative Assistant in that the latter provides complex administrative support to an assigned department head and/or management staff, oversees the workflow of the office, serves as custodian of records for assigned boards, commissions, or committees, and may provide directo r or general supervision to assigned staff.

The Administrative Assistant class series is flexibly staffed, and the advanced level is normally filled by advancement from the entry -level Administrative Assistant position. This requires two (2) years of experience at the entry -level class and after gaining the knowledge, skill, and experience which meet the qualifications for, and after demonstrating the ability to perform the work of the higher-level class. Advancement to Senior Administrative Assistant is at the discretion of supervisory or management staff and is not automatic.

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Administrative Assistant

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EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides administrative support to managers and departmental staff by assisting with duties of a complex nature, including preparing and editing agenda items for City Council meetings; acts as a liaison between management and other staff or the public. • Schedules, coordinates, and facilitates meetings, seminars, conferences, and training sessions for department staff; acts as meeting and/or committee secretary including preparing agendas and informational packets, room set-up, and taking and transcribing minutes for assigned boards and commiss ions.
• Assists or administers assigned department projects and/or programs as assigned by management staff; provides assistance to department staff in various research and department-related projects.
• Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area, including budget requests; prepares and assembles reports, manuals, articles, announcements, and other informational materials. • Composes, types, edits, and proofreads a variety of complex documents, including forms, memos, administrative, statistical, financial, and staff reports, newsletters, brochures, correspondence, and other specialized documents; inputs and retrieves data usi ng a computer terminal; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections.
• Prepares and processes reports, forms, and records, such as payroll, requests for payments, purchase orders, invoices, requests for proposals, bid packages, contracts and agreements, drafts of hearing notices, draft resolutions, notices of determination, a nd mailing lists for public hearing items ; evaluates mathematical and statistical data to ensure accuracy. • Performs a variety of routine bookkeeping and clerical accounting duties related to financial record-keeping and reporting for assigned area; maintains a variety of accounting records, logs, and files; verifies, balances, and adjusts accounting records. • Screens calls, visitors, and incoming mail; receives and responds to calls received; provides information to the public by phone or in person to ensure an understanding of department and City policies and procedures; responds to citizen and staff inquiries and complaints and refers citizens to the appropriate department source; coordinates or resolves problems of a moderate nature when appropriate.
• Develops and implements file, index, tracking, and record -keeping systems; researches records within areas of assigned responsibility to prepare reports and provides follow -up information to customer and staff inquiries.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.

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Administrative Assistant

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• Monitors and orders office and other related supplies; prepares, processes, and tracks purchase requisitions for services and materials; receives vendor invoices; prepares request for payment for department head approval.
• Acts as a department representative within community groups to relay or obtain relevant information regarding departmental activities; coordinates and integrates department services and activities with other City departments and outside agencies. • Operates a variety of standard office equipment, including job -related computer hardware and software applications, copiers, postage meters, facsimile machines, multi -line telephones, and transcription equipment; may operate other department -specific equipment.
• Supports the maintenance and processing of va rious confidential department forms, including payroll, personnel action forms, and other sensitive/confidential forms. • Performs other duties as assigned

QUALIFICATIONS

Knowledge of:

• Modern office administrative and secretarial practices and procedures, including the use of standard office equipment.
• Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Business letter writing and the standard format for reports and correspondence. • Principles and practices of data collection and report preparation. • Computer applications related to the work, including word processing, web design, database, and spreadsheet applications.
• Business mathematics and basic statistical techniques. • Record keeping principles and procedures.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Perform responsible administrative and secretarial support work with accuracy, speed, and general supervision.
• Provide varied and responsible secretarial and office administrative work requiring the use of tact and discretion.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Interpret, apply, and explain administrative and departmental policies and procedures.

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Administrative Assistant

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• Respond to and effectively prioritize multiple phone calls and other requests for service. • Compose correspondence and reports independently or from brief instructions. • Make accurate mathematical, financial, and statistical computations. • Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record -keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

High School Diploma or GED, and three (3) years of administrative support experience involving significant public contact and customer service. College-level coursework or technical training in office administration is highly desirable.

Licenses and Certifications

• None

Physical Demands

Environmental Elements

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Administrative Assistant

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Prepared by: Public Sector Personnel Consultants
Council Approved:

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Administrative Services Director

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ADMINISTRATIVE SERVICES

DIRECTOR

FLSA: EXEMPT

DEFINITION

Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Administrative Services Department, including finance, general accounting, utility billing, business licenses, budgeting, financial reporting, and information technology; directs and administers the fiscal operations and activities of the City, which include investments, financial transaction processing, record keeping, reporting, and payroll; coordinates the production and the administration of the City's budget; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the City Manager. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over management, professional, technical, and administrative support staff through subordinate levels of supervision.

CLASS CHARACTERISTICS

This is a department head classification that oversees, directs, and participates in all activities of the Administrative Services Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, municipal functions, and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other depa rtments and outside agencies and managing and overseeing the complex and varied functions of the department. The Council Agenda 12-2-2025 12.A-25
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Administrative Services Director

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incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines.

• Assumes full management responsibility for all Administrative Services Department programs, services, and activities; directs finance, budgeting, financial reporting, general accounting, utility billing, business licenses, and information technology. • Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
• Plans, directs, and coordinates the Administrative Services Department's work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures. • Manages and participates in the development and administration of the department's annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
• Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns. • Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service del ivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
• Coordinates the administration of the annual budget for the entire City, provides for financial forecasting and planning; tracks the adopted budget and prepares periodic budget reviews for submission to City departments.
• Establishes the City's central budgeting, accounting, and financial reporting practices; evaluates accounting procedures and financial controls; responds to and implements audit recommendations.
• Manages the City's investment portfolio; ensures that investments meet the City's policy guidelines and that adequate cash is available to meet obligations; prepares periodic reports regarding investments to the City Council.
• Manages revenue collection programs including tax assessments, subventions, license or user fees, and other sources; manages all City funds overseeing user fees, development impact fees, and water or wastewater fees.

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Administrative Services Director

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• Oversees the City's Information Technology resources and function, including the purchase and implementation of new computer hardware and software, the management of all computer servers, and ensuring the security of the City's IT system; oversees and mana ges technical services to keep the City's IT system technologically up -to-date and operating efficiently and reliably.
• Leads and directs the execution of IT improvements and solutions, positioning the City’s technology infrastructure for efficiency, security, and resilience. • Negotiates contracts and agreements; coordinates with legal counsel and City department representatives to determine City needs and requirements for contractual services. • Represents the Administrative Services Department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. • Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. • Participates on and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of administrative services and other services as they relate to the area of assignment.
• Maintains and directs the maintenance of working and official departmental files. • Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required. • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager. • Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Principles and practices of governmental accounting, public finance administration and budgeting, auditing, reconciliation; Federal and State regulations and guidelines as they pertain to municipal finance; municipal taxation and revenue management. • Public agency budgetary, contract administration, City-wide administrative practices, and general principles of risk management related to the functions of the assigned area.

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Administrative Services Director

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• Practices and techniques of automated and manual financial and accounting document processing and record keeping.
• Basic terminology, methods, techniques and practices of the operation and maintenance of computer servers, network systems, and personal computer hardware and software. • Applicable Federal, State, and local laws, codes, and regulations. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Technical, legal, financial, and public relations problems associated with the management of administrative services programs.
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Record keeping principles and procedures.
• Modern office practices, methods, financial programs, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

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Administrative Services Director

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• Establish and maintain a variety of filing, record-keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s Degree with major coursework in finance, accounting, business or public administration, or a related field and seven (7) years of increasingly responsible experience, including supervisory experience, preferably in municipal administration or in a finance office. At least four (4) years of finance experience and experience working with financial management data processing systems is required.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle; and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions.

Environmental Elements

Administrative Services Director

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with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Assistant City Manager

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ASSISTANT CITY MANAGER

FLSA: EXEMPT

DEFINITION

Under administrative direction, assists the City Manager in the planning, organization, management, and provision of administrative direction and oversight for all functions and activities of the City Manager’s Office and all city-wide departments and services. Coordinates assigned activities with other City departments, officials, outside agencies, and the public, fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups, and provides highly responsible and complex professional assistance to the City Manager in areas of expertise.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the City Manager. Exercises general direction, oversight and supervision over heads of departments for the city. Exercises general direction and supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines.

CLASS CHARACTERISTICS

This is a department head classification class that oversees, directs, and participates in all activities of the City Manager’s Office, including short- and long-term planning and development and administration of departmental policies, procedures, and services. This class is appointed by the City Manager and provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines.

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Assistant City Manager

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• Assists the City Manager with all programs, services, and activities, including customer service, public outreach efforts, public information; facilitates, coordinates, and oversees disaster communication, social media, records management, City Clerk functions, personnel, and risk management.
• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels; ensures coordination, communication, and efficiency of capital projects and other major city initiatives. • Manages and participates in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures . • Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
• Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service del ivery methods and procedures; identifies opportunities for improvement; directs the implementation of change.
• Plans, manages, and oversees the daily functions, operations, and activities of several human resources programs, including recruitment and selection, job analysis and classification, compensation, employee training and development, benefits administration , workers’ compensation, and labor and employee relations.
• Represents the City Manager’s Office to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
• Develops, manages, and oversees sound recruitment, testing, and selection processes, including evaluating recruitment materials and sources, administering all phases of the examination process, and assisting hiring departments with the employee selection p rocess. • Manages job analysis and classification studies of new and existing positions; designs and writes new and modifies existing classification specifications as appropriate; conducts compensation studies for new and existing positions as well as periodically, determines appropriate internal and external comparators, makes recommendations, and participates in the development, implementation, and administration of compensation strategies and programs, and classification plans; responds to external compensation surveys. • Manages the administration of the City’s multi-tiered employee benefits programs, including plans such as retirement, health, life, dental, vision, long-term disability, employee assistance Council Agenda 12-2-2025 12.A-32
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Assistant City Manager

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program, Consolidated Omnibus Budget Reconciliation Act (COBRA), and leave of absence programs; acts as liaison to various third-party benefits administrators and health carriers; schedules and conducts new employee orientations; conducts City-wide open enrollment for benefits; prepares open enrollment benefit materials and literature. • Oversees the City’s training activities, including Occupational Health and Safety Administration (OSHA) compliance, safety, and staff development; identifies training needs and ensures that the City’s needs and expectations are addressed. • Oversees the City’s risk management functions, including management of the liability claims program; confer with legal staff regarding legal aspects of potential liability on claims litigation; consults with City departments and provides recommendations on risk management problems.
• Oversees the workers’ compensation claims management function; prepares reports, policies, procedures, and other related documentation.
• Manages and participates in employee relations activities; provides advice and counsel to department directors, managers, supervisors, and employees in the interpretation of human resources laws, rules, regulations, policies, procedures, contract applicati ons, the administration of grievances, and compliance with Memorandum of Understanding (MOU ). • Manages the functions and activities of the City Clerk’s Office, including election management, the legislative function, and records management. • Oversees a standard and consistent protocol for City customer service, public outreach efforts, public information, and social media.
• Works closely with management on issues that require resolution or contract clarification; conducts workplace investigations as needed; coaches managers and directors regarding the conduct of termination meetings and serves as witness to terminations; part icipates in the grievance process and attends grievance hearings.
• Assists the City Manager with labor contract negotiations as directed; prepares labor relations documents and contract language; represents the City in meetings with bargaining units. • Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. • Participates and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings. • Monitors changes in laws, regulations, and technology that may affect the City or departmental operations; implements policy and procedural changes as required. • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager. • Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Serves as Acting City Manager in City Manager’s absence. • Serves as the Personnel Officer for routine matters.
• Performs other duties as assigned

QUALIFICATIONS

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Assistant City Manager

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Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Public agency budget development, contract administration, City-wide administrative practices, and general principles of risk management related to the functions of the assigned area.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration sufficient to perform the assigned functions. • Principles, practices, and techniques of human resources in a public agency setting, including recruitment and selection, equal employment opportunity, and affirmative action; job analysis and classification; compensation analysis and administration; benef its administration, workers’ compensation; employee and labor relations, including negotiations and the interpretation of laws, regulations, policies, and procedures. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Basic principles and practices of public outreach including effective use of social media. • Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

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Assistant City Manager

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• Principles, practices, and techniques of human resources in a public agency setting, including recruitment and selection, equal employment opportunity, and affirmative action; job analysis and classification; compensation analysis and administration; benef its administration, workers’ compensation; employee and labor relations, including negotiations and the interpretation of laws, regulations, policies, and procedures. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Basic principles and practices of public outreach including effective use of social media. • Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s Degree with major coursework in human resources management, business or public administration, or a related field and seven (7) years of increasingly responsible experience, including supervisory experience, preferably in municipal administration, including Publ ic Works and risk management administration. Experience in a public agency is desirable.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, Council Agenda 12-2-2025 12.A-35
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kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Assistant Engineer-Engineer-Senior Engineer

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ASSISTANT ENGINEER

ENGINEER

SENIOR ENGINEER

FLSA: EXEMPT

DEFINITION

Under general supervision, performs various professional field and office engineering work related to the management, planning, design, construction, and maintenance of City capital improvement, public works, and City infrastructure projects, and daily departmental operations; provides project management and administration; confers with architects, developers, contractors, and representatives of other agencies regarding facility and infrastructure development; administers professional services and construction contracts; administers Federal and State grant funds associated with construction projects; provides professional staff assistance to the Director of Public Works/City Engineer, other departments, and the public in areas of expertise; performs a variety of studies and prepares and presents staff reports; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Assistant Engineer and Engineer receive general supervision from the Senior Engineer and City Engineer. Senior Engineer receives general supervision from the City Engineer and Director of Public Works. May exercise technical and functional direction over para-professional and clerical staff.

CLASS CHARACTERISTICS

Assistant Engineer: This is the entry-level class in the professional engineering series. Initially under close supervision, incumbents with basic engineering experience perform professional and technical engineering work in current and advanced engineering activities. As experience is gained, assignments become more varied and are performed with greater independence.

Positions at this level usually perform most of the duties required of the positions at the Engineer level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

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Engineer: This is the journey-level class in the professional engineering series. Incumbents are expected to perform the full range of professional and technical engineering work in all of the following areas: City capital improvement and other public works projects, land development, traffic engineering, public works infrastructure, and daily departmental operations, in addition to providing project management and administration. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class may supervise the Assistant Engineer. This class is distinguished from the Senior Engineer in that the latter is the full supervisory-level class in the series and has ultimate responsibility for organizing, assigning, supervising, and reviewing all work of all staff involved in a major area of the Engineering Division.

Senior Engineer: This is the advanced journey-level class in the professional engineering series with responsibilities spanning the entire spectrum of the engineering function, with a primary emphasis on current and advanced full range of professional and technical engin eering work in all of the following areas: City capital improvement and other public works projects, land development, traffic engineering, public works infrastructure, field inspections, stormwater programs, and daily departmental operations. Performs the review and project management of major City infrastructure projects and administration. Successful performance of the work requires a broad professional background as well as skill in coordinating assigned work with that of other City departments and public agencies. Responsibilities may include assisting with performing specified departmental day-to-day administrative functions.

Advancement within the journey-level class is typically filled from progression through the class series and meeting all requirements, including education and licenses, knowledge, skill, experience, and demonstrating the ability to perform the work of the higher-level class.

Advancement is at the discretion of the Director of Public Works and not automatic.

• Plans, designs, and inspects all phases of civil engineering public works construction projects; defines the scope of the project; secures adequate funding from Federal and State grant programs and other funding sources; coordinates with permitting and public utility agencies; performs historical document research and review; surveys and performs engineering analysis of alternatives; prepares plans, specifications, and cost estimates; performs research, map, and field studies and surveys; drafts site plans with specialized computer software; applies engineering principles and practices to specific problems; coordinates construction schedules with other projects and agencies; prepares and reviews cost estimates; inspects construction of projects to ensure compliance with construction documents.

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• Reviews construction plans prepared by consulting engineers and private contractors to verify compliance with City sidewalk, public utility, and improvement requirements; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians; participates in pre-design, construction, and utility coordination meetings and issues construction permits.
• Provides construction administration, public relations, management, and inspection of public works construction projects, including coordinating work with other divisions and City departments, reviewing and inspecting work to ensure conformance with plans and specifications, tracking and maintaining all project accounting, coordinating schedules, and providing public notices of projects.
• Investigates field problems affecting property owners, contractors, and maintenance operations; responds to citizen inquiries and complaints; provides information to the public at the front counter in person, via telephone, or other means of communication regarding grading, encroachment permits, right-of-way and property line information, utility information, preliminary slope stability and groundwater issues, improvement plan check, and payment processes.
• Processes subdivisions and prepares and reviews legal descriptions. • Reviews tentative and final tract and parcel maps, lot line adjustments, agreements, CC&Rs, and other subdivision documents; coordinates and manages consultant service contracts for surveying technical reviews.
• Administers a wide variety of engineering and development permits. • Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities. • Updates City codes, standards, and ordinances; maintains organized files and keeps GIS current, reflecting new construction and mapping changes. • Coordinates stormwater program; advises on permit requirements and necessary documents; provides education and outreach, inventory of active construction sites, and coordinates post-construction requirements for development projects. • Reviews, evaluates, and checks development projects during planning and building application states; provides engineering condition of approval for planning permits; coordinates and facilitates private stormwater maintenance agreements. • May provide technical direction and training to other engineering and technical staff; trains staff in work procedures.
• Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

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• Civil engineering principles, techniques, policies, and procedures. • Methods, materials, and techniques used in the construction of public works projects, including water and wastewater systems, stormwater, street, and traffic systems design. • Basic principles, practices, procedures, and standards related to City public works, engineering infrastructure development and maintenance, and surveying. • Basic principles and practices of capital improvement program budgeting, cost estimation, funding, project management, and contract administration. • General design, layout, and construction practices for public improvements such as streets, storm drains, grading, and landscaping.
• Subdivision engineering, plan review, mapping, and construction practices. • Bidding requirements for public works projects.
• Project management and contract administration principles and techniques. • Engineering plan types, review practices, and permit filing and approval procedures. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Modern office practices and technology, including personal computer hardware and software applications related to the work, such as computer -aided drafting (CAD) concepts and applications and Geographic Information Systems (GIS) programs. • Modern developments, current literature, and sources of information regarding engineering. • Principles of advanced mathematics and their application to engineering work. • Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Methods and techniques of effective technical report preparation and presentation. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and with property owners, developers, contractors, and the public. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

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• Read and understand technical drawings and specifications. • Perform mathematical and engineering computations with precision. • Recognize discrepancies from as-built to contract specifications and recommend reconciliation.
• Make engineering design computations and check, design, and prepare engineering plans and studies.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals.
• Direct the work of contract consultants.
• Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, legal descriptions, and other written materials. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Make sound, independent decisions within established policy and procedural guidelines. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s degree with major coursework in civil engineering or a related field. This may be waived with possession of a Registered Professional Civil Engineer license in the State of California.

Assistant Engineer: Two (2) years of experience as an engineering technician or one (1) year of engineering experience including project design and management.

Engineer: Four (4) years of increasingly responsible engineering experience, including project design and management.

Senior Engineer: Six (6) years of increasingly responsible engineering experience, including project design and management; two (2) years of supervisory experience.

Licenses and Certifications

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• All Levels: Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Assistant Engineer:
• Possession of an Engineer-In-Training (EIT) Certification or a Registered Professional Civil Engineer license in the State of California.
• Possession of, or ability to obtain a certification as a Certified Professional in Erosion and Sediment Control (CPESC) is desirable.
• Possession of, or ability to obtain a Qualified SWPPP Practitioner (QSP) and/or Qualified SWPPP Developer (QSD) certificate is desirable.

Engineer and Senior Engineer;
• Possession and maintenance of a Registered Professional Civil Engineer license in the State of California.
• Possession of a Qualified SWPPP Practitioner (QSP) and/or Qualified SWPPP Developer (QSD) certificate is desirable.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas and conducting inspections is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and may be exposed to loud noise levels, cold and hot temperatu res, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing d epartmental policies and procedures.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Assistant Planner-Associate Planner

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ASSISTANT PLANNER

ASSOCIATE PLANNER

FLSA: NON-EXEMPT
FLSA: EXEMPT

DEFINITION

Under direct or general supervision, performs various professional field and office planning work related to current and advance planning, including review of development and land use applications, zoning, site plans, and environmental documents . Provides project management and administration, completes technical assessments and prepares written project analyses , provides environmental review and project analysis for special projects , and provides professional advice and assistance to the public on planning, community development, zoning, permits, and environmental review . Delivers professional staff assistance to the Planning Manager, other departments, and the public in areas of expertise . Performs a variety of studies and prepares and presents staff reports .

SUPERVISION RECEIVED AND EXERCISED

Receives direct or general supervision from the Planning Manager. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

Assistant Planner: This is the entry-level class in the professional planning series. Initially under close supervision, incumbents with basic planning experience perform professional and technical planning work in current and advance planning activities. As experience is gain ed, assignments become more varied and are performed with greater independence. Positions at this level usually perform most of the duties required of the positions at the Associate level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Associate Planner: This is the journey-level class in the professional planning series. Incumbents are expected to perform the full range of professional and technical planning work, in addition Council Agenda 12-2-2025 12.A-43
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to providing project management and administration for routine and complex projects. Positions at this level are distinguished from the Assistant level by the performance of the full range of duties as assigned, working independently, and exercising judgm ent and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Planner in that the la tter is the advance journey -level class in the series and is responsible for organizing, assigning, and reviewing the work of departmental and/or contract staff, in addition to performing the more complex planning and project management activities.

Positions in the professional planner class series are flexibly staffed and positions at the Associate level are normally filled by advancement from the Assistant level requiring three (3) years of experience at the Assistant-level and after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher - level class. Advancement to the Associate level is at the discretion of supervisory or management staff. When filled from the outside, the applicant is required to have three (3) years of professional planning experience that allows the applicant to meet the qualification standards for the Associate level.

• Reviews routine to complex commercial, industrial, and residential development proposals, plans, and applications for issuance of zoning clearance and for compliance with appropriate codes, ordinances, standards, laws, rules, regulations, and policies. • Evaluates development and land use applications, zoning, si te plans, and environmental documents.
• Reviews permit applications and building plans for completeness and compliance with current City codes and regulations; provides interpretations of the California Environmental Quality Act (CEQA), Subdivision Map Act, and local environmental guidelines; id entifies corrective actions to be taken by owners; recommends improvement and rehabilitation programs; conducts follow-up and re-check and approves or denies submittals. • Reviews applications for land use compliance.
• Prepares or assists in preparing and reviewing written initial studies, negative declarations, environmental reviews, and staff reports related to development or City projects. • Assists the public at the front counter and on the phone answering questions and providing information regarding zoning, land use, development standards, approved development proposals, and the City’s entitlement process .
• Serves as project manager on routine to complex planning and development projects, which includes application and plan review, coordination with project applicants and other City departments, preparation and posting of legal notices, background research, e nvironmental Council Agenda 12-2-2025 12.A-44
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review, preparation of staff reports, scheduling meetings and hearings, and monitoring of project implementation to verify substantial conformance with approved plans, conditions, and mitigation measures; suggests revisions to site plans and architecture . • Inspects project development sites ; conducts inspections for active permitted Planning and Building projects; supports code enforcement investigations when needed. • Compiles information for a variety of studies and reports; researches and reviews previous entitlements and City records; develops recommendations and prepares written reports on various planning matters and the City’s General Plan; participates in the imp lementation and administration of the City’s General Plan and development regulations. • Researches, collects, records, analyzes, interprets, and summarizes statistical and demographic information; prepares spreadsheets and establishes and maintains a comprehensive database.
• Prepares and presents staff reports for the Planning Commission and various other committees and advisory boards as directed.
• Confers with and advises architects, builders, attorneys, contractors, engineers, and the general public regarding City development policies and standards; provides and clarifies information relative to land use, zoning, code interpretation, general plan c ompliance, signage, and other issues.
• Supports, coordinates, facilitates, and oversees intern staff; reviews research and document preparation.
• Participates in coordinating City planning and development related activities with other City departments and with outside agencies.
• Attends meetings, conferences, workshops, and training sessions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of urban planning and other types of public services as they relate to the area of assignment . • Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Modern principles and practices, technical and legal issues of urban and regional planning, zoning, urban economics, demographics, and environmental planning and program management.
• Geographic, socio-economic, transportation, political, and other elements related to urban planning.
• Comprehensive plans and current planning processes and the development process. • Site planning and architectural design principles.
• General concepts of architecture, landscaping, grading, drainage, and traffic and transportation engineering as they relate to the process of urban planning. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Project management principles and techniques.

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• Researching and reporting methods, techniques, and procedures. • Recent developments, current literature, and sources of information related to planning, zoning, and environmental review.
• Modern office methods, practices, procedures, and equipment, including computer hardware and software necessary for graphic presentation, mapping, and database management.
• Practices of researching planning and land use issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Principles of advance mathematics and their application to planning work. • Methods and techniques of effective technical report preparation and presentation. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational and regulatory organizations, and with property owners, developers, contractors, and the public. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Interpret planning and zoning programs to the general public ; identify and respond to issues and concerns of the public, Planning Commission, and other boards and commissions. • Read plans and specifications and make effective site visits. • Assess, monitor, and report environmental impact of various City programs and services. • Analyze site design, terrain constraints, land use compatibility, utilities, and other urban services.
• Conduct routine research projects, evaluate alternatives, and make sound recommendations. • Read, interpret, apply, and explain technical written material and complex Federal, State, and local policies, procedures, laws, regulations, ordinances, and City planning policies and procedures.
• Read and understand technical drawings and specifications. • Perform mathematical and planning computations with precision. • Effectively represent the department and the City in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals.
• Coordinate assigned activities with other City departments and agencies as required. • Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, and other written materials.
• Establish and maintain a variety of filing, record -keeping, and tracking systems. • Make sound, independent decisions within established policy and procedural guidelines. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.

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• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s Degree with major coursework in urban planning, community development, business or public administration, or a related field.

Assistant Planner: One (1) year of professional experience in urban planning, zoning and related community development activities is desirable.

Associate Planner: Three (3) years of professional experience in urban planning, zoning and related community development activities, or three (3) years of experience equivalent to Assistant Planner at the City of Pismo Beach. Experience with the California Coastal Act is highly desirable.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Physical Demands

Environmental Elements

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field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Building Inspector I-Building Inspector II

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BUILDING INSPECTOR I

BUILDING INSPECTOR II

FLSA: NON-EXEMPT

DEFINITION

Under direct or general supervision, performs routine inspections at various stages of construction, alterations, and repair of residential and commercial building sites making sure construction is safe. Monitors and ensures conformance with approved plans, codes, specifications, standards, permits, licensing, and safety standards . Provides a variety of information to property owners and contractors .

SUPERVISION RECEIVED AND EXERCISED

Receives direct or general supervision from the Building Official. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

Building Inspector I: This is the entry-level class in the building inspector series. Initially under close supervision, incumbents with basic building trades experience perform inspections in an assigned specialty. As experience is gained, assignments become more varied and are performed with greater independence. Positions at this level typically learn to perform most of the duties required of the Building Inspector II class, but are not expected to function at th e same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in proced ures are explained in detail as they arise.

Building Inspector II: This is the full journey -level class in the building inspector series.

Incumbents are expected to perform the full range of inspection work in a variety of specialties, in addition to performing the more complex inspections. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Building Council Agenda 12-2-2025 12.A-49
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Inspector-Plans Examiner in that the latter is the advanced journey -level class in the series and is responsible for training lower-level or new staff, in addition to performing plan review activities.

Positions in the Building Inspector class series are flexibly staffed and positions at the II -level are normally filled by advancement from the I -level requiring two (2) years of experience at the I - level and after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and after demonstrating the ability to perform the work of the higher -level class. Advancement to the II-level is at the discretion of supervisory or management staff. When filled from the outside, the employee is required to have three (3) years of experience that allows the employee to meet the qualification standards for the II -level.

• Performs field inspections of new and existing commercial, industrial, and residential properties at various stages of construction, alterations, and repair for conformance to codes, regulations, plans, specifications, standards, and architect and engineer ing drawings; inspects a variety of structural member factors; examines grade, quality, and treatment of a variety of materials and performs final inspections.
• Ensures that construction projects meet all applicable building codes and safety regulations ; inspects structures at various stages of construction to verify compliance with local, state, and federal standards.
• Writes “stop work” notices and notices of corrections for work being done without permits or in an unsafe manner; follows-up on and ensures corrections; Investigates complaints regarding existing buildings or new construction to determine if code violations or problem conditions exist ; travels the city and performs inspections .. • May post properties for public hearings; supports the Building Official, works the front d esk, makes phone calls, and provides administrative support. • Reviews plans and applications for building permits; issues building permits ; performs all necessary paperwork to finalize and close permits; facilitates the granting of occupancy certificates once compliance with safety and building standards is confirmed. • Researches, collects, interprets, and summarizes various information; prepares reports as needed.
• Consults with the supervisor regarding legal aspects of building inspection and other matters; attends code interpretation meetings.
• Confers with and provides information to property owners, contractors, and others regarding code requirements and alternatives; attends pre -construction meetings and resolves complaints and problems.
• Conducts follow-up inspections to ensure compliance; establishes and maintains accurate records and files.

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• Interprets and explains codes ensuring appropriate implementation ; prepares for code changes by studying newly adopted codes, participating in training and education, and communicating with various personnel as needed.
• Prepares and maintains a variety of correspondence, reports, correction notices, and other written materials.
• Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public. • Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Principles, practices, methods, materials, techniques, and safety standards of building construction, building inspection, and structural design for residential buildings. • Building, plumbing, electrical, mechanical, life safety, energy, and related codes. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures governing the construction of assigned projects.
• Occupational hazards and standard safety practices necessary in the area of building inspection and construction.
• Safety equipment and practices related to the work, including safe driving rules and practices. • Mathematical principles including algebra, geometry, and trigonometry. • Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Analyze, interpret, apply, and enforce applicable Federal, State, and local policies, procedures, laws, regulations, codes, and departmental policies governing the construction and inspection of buildings.
• Review, understand, interpret, and analyze construction blueprints, plans, specifications, architect and engineering drawings, and maps for conformance with City standards and policies.
• Detect faulty materials and workmanship and determine the stage of construction during which defects are most easily found and remedied.
• Coordinate and deal with contractors and property owners, as well as investigate building code violations and respond to inquiries and complaints in a fair, tactful, and timely manner. • Prepare clear, effective, and accurate reports, and other written materials; maintain accurate and precise records.

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• Effectively represent the department and the City in meetings with other departments, public and private organizations, and individuals.
• Maintain accurate logs, records, and basic written records of work performed. • Make accurate mathematic computations.
• Understand and carry out oral and written instructions. • Make sound, independent decisions within established policy and procedural guidelines. • Organize own work, set priorities, and meet critical time deadlines. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

High School Diploma or GED, supplemented by specialized training in building technology, architecture, engineering, or a related field.

Building Inspector I: One (1) year of experience inspecting buildings or five (5) years of experience in general construction trades.

Building Inspector II: Three (3) years of experience in building inspection, or two (2) years of experience equivalent to Building Inspector I at the City of Pismo Beach.

Licenses and Certifications

• Possession or, or ability to obtain, a valid California Driver’s License by time of appointment. • Building Inspector I: Ability to obtain an International Code Council (ICC) Building Inspector certificate within six (6) months of employment or date of entry into the position. • Building Inspector II:
• Possession of an International Code Council (ICC) Building Inspector certificate. • Possession of an additional ICC certificate as a Plumbing, Electrical, or Mechanical Inspector.
• Possession of an ICC Combination Building Inspector is desirable.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Traverses uneven terrain, climbs ladders, stairs, and other temporary or construction access points . Must be able to operate a motor vehicle, have appropriate vision to read printed materials and a computer screen , and color vision to identify materials, structures, Council Agenda 12-2-2025 12.A-52
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wires, and pipes . Must possess ability to communicate in person, before groups, and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds.

Environmental Elements

Employees work partially in an office environment with moderate noise levels and controlled temperature conditions, and partially in the field and are occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departme ntal policies and procedures and City codes.

Prepared by: Public Sector Personnel Consultants
Council Approved:

Council Agenda 12-2-2025 12.A-53
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Building Inspector/Plans Examiner

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BUILDING INSPECTOR/PLANS

EXAMINER

FLSA: NON-EXEMPT

DEFINITION

Under general supervision performs routine to complex plan review and combination inspections of residential, commercial, and industrial building sites to enforce building, plumbing, mechanical, electrical, and environmental codes . Ensures conformance with approved plans, specifications, standards, permits, and licensing . Provides a variety of information to property owners, developers, architects, engineers, and contractors .

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Building Official. May exercise technical and functional direction over and provide training and guidance to other technical staff as assigned.

CLASS CHARACTERISTICS

This is the advanced journey -level class in the Building Inspector series that performs the full range of duties related to participating in and conducting a variety of plan review and combination inspection activities. Responsibilities include reviewing plans, conducting inspections of residential, commercial, and industrial building sites, enforcing compliance with regulatory codes, laws, and ordinances, and ensuring conformance with approved plans, specifications, standards, permits, and licensing. This class is distinguished from the Building Official in that the latter has full management and supervisory authority in planning, organizing, and directing all building and safety activities within the department.

• Performs field inspections of new and existing commercial, industrial, and residential properties at various stages of construction, alterations, and repair ; evaluates properties for conformance to codes, regulations, plans, specifications, standards, and architect and Council Agenda 12-2-2025 12.A-54
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engineering; inspects a variety of structural member factors , examines grade, quality, and treatment of a variety of materials , and performs final inspections. •
• Performs structural and non-structural plan checking for completeness, accuracy, and code compliance for new construction, alterations, or remodeling of existing structures; ensures compliance with applicable codes and accepted engineering practices . • Writes “stop work” notices and notices of corrections for work being done without permits or in an unsafe manner; Conducts follow-up inspections to ensure compliance; establishes and maintains accurate records and files.
• .
• Investigates complaints regarding existing buildings or new construction to determine if code violations or problem conditions exist.
• Reviews plans and applications for building permits; issues building permits; makes final inspections and issues certificates of occupancy.
• Consults with the Building Official and City legal staff regarding legal aspects of building inspection and other matters; attends code interpretation meetings. • Confers with and provides information to property owners, contractors, and others regarding code requirements and alternatives; attends pre-construction meetings; resolves complaints and problems.
• Prepares and maintains a variety of correspondence, reports, correction notices, and other written materials.
• Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public ; attends hearings and appears as a witness in court cases.
• May provide technical and functional direction to assigned staff; trains employees in work principles, practices, methods, policies, procedures, and applicable Federal, State, and local laws, rules, codes, and regulations.
• Serves as acting Building Official in the absence of the Building Official. • Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Basic principles of supervision and training.
• Principles, practices, methods, materials, techniques, and safety standards of building construction, building inspection, and structural design for commercial, industrial, and residential buildings.
• Building, plumbing, electrical, mechanical, life safety, energy, and related codes. • Concepts and practices of non-structural plan review. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the construction of assigned projects.

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• Occupational hazards and standard safety practices necessary in the area of building inspection and construction.
• Safety equipment and practices related to the work, including safe driving rules and practices. • Mathematical principles including algebra, geometry, and trigonometry. • Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Plan, schedule, assign, and oversee activities of staff; train others in work procedures. • Analyze, interpret, apply, and enforce applicable Federal, State, and local policies, procedures, laws, regulations, codes, and departmental policies governing the construction and inspection of buildings.
• Review, understand, interpret, and analyze construction blueprints, plans, specifications, architect and engineering drawings, and maps for conformance with City standards and policies.
• Detect faulty materials and workmanship and determine the stage of construction during which defects are most easily found and remedied.
• Coordinate and deal with contractors, engineers, and property owners, as well as investigate building code violations and respond to inquiries and complaints in a fair, tactful, and timely manner.
• Perform the entire range of combination building inspection activities with a minimum of supervision.
• Prepare clear, effective, and accurate reports, correspondence, and other written materials. • Effectively represent the department and the City in meetings with other departments, public and private organizations, and individuals.
• Establish and maintain accurate logs, records, and basic written records of work performed. • Make accurate mathematic computations.
• Make sound, independent decisions within established policy and procedural guidelines. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

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High School Diploma or GED, supplemented by college-level coursework or technical training in construction technology, building inspection, or a related field and four (4) years of increasingly responsible building inspection and/or plans examination experience with at least (1) yea r of experience in each discipline.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment. • Possession of an International Code Council (ICC) Building Inspector certificate. • Possession of an additional ICC certificate as a Plumbing, Electrical, or Mechanical Inspector. • Possession of an ICC Plans Examiner certificate is desirable.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to inspect various commercial and residential development sites, including traversing uneven terrain, climbing ladders, stairs, and other te mporary or construction access points; to attend meetings and to operate a motor vehicle; vision to read printed materials and a computer screen and make inspections; color vision to identify materials, structures, wires, and pipes; and hearing and speech to communicate in person, before groups, and over the telephone.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionall y bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds.

Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Building Official

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BUILDING OFFICIAL

FLSA: EXEMPT

DEFINITION

Under general direction, plans, organizes, oversees, coordinates, and reviews the work of technical and administrative support staff performing difficult and complex support related to all programs and activities of the Building Division . Ensures that construction projects comply with state and local building codes, safety standards, and regulations. Administers Building Code activities and manages the effective use of the City's permit processing, plans examination, building inspection, and code compliance resources to improve organizational productivity and customer service. Provides highly complex and responsible support to the Community Development Director in areas of expertise.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Community Development Director. Exercises general supervision over technical and administrative support staff.

CLASS CHARACTERISTICS

This is a management classification that manages all Building Division activities, including building inspection, plans examination, permit processing, and code compliance. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support to the Community Development Director in a variety of areas. Successful performance of the work requires an extensive professional background as well as skill in coordinating assigned functions with other divisions and departments. This class is distinguished from the Community Development Director in that the latter has overall responsibility for all functions of the department and for developing, implementing, and interpreting public policy.

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Building Official

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• Plans, manages, and oversees the daily functions, operations, and activities of the Building Division, including building inspection, plans examination, permit processing, and code compliance; evaluates architectural, structural, mechanical, and electrical plans, ensuring that they meet the necessary standards for safety and accessibility, including ADA requirements when applicable.
• Manages and participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures. • Develops and standardizes procedures and methods to improve the efficiency and effectiveness of building inspection, plans examination, and permit processing services and activities; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Director.
• Manages and participates in the development and administration of and oversees the division budget.
• Participates in the selection, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures.
• Supervises, trains, and evaluates building inspectors, permit technicians, and other department staff; assigns tasks, monitors workload distribution, and ensures that the department meets its goals for efficiency and public service. • Provides highly complex staff assistance to the Community Development Director; develops and reviews staff reports, presents reports to the City Council, commissions, committees, and boards, and performs a variety of public relations and outreach work related to assigned activities.
• Serves as source of information for developers, engineers, property owners, and contractors regarding building code and City construction regulations; reviews complex code applications for requested code modifications and alternate materials and methods; represents the division, department, and City in building code disputes and litigations. • Performs preliminary review of projects submitted; performs site inspections of construction projects to ensure compliance with Federal, State, and local construction codes; works closely with other departments in addressing City construction projects and code interpretations. • Coordinates with City department representatives to determine City needs and requirements for contractual services; negotiates contracts and agreements; oversees technical consultants’ work products to ensure adherence to City standards and legal provision s. • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to programs, policies, and procedures, as appropriate. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in building and safety; participates in seminars, workshops, and other training sessions to stay current on changes in building codes, construction technology, and safety standards.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.

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Building Official

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• Receives, investigates, and responds to problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action. • Assists the Community Development Director with special projects, as needed. • Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Administrative principles and practices, including goal setting, program and project development, implementation, management, and evaluation. • Principles and practices of budget development and administration. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned division. • Principles, practices, methods, materials, techniques, and safety standards of building construction, building inspection, and structural design for commercial, industrial, and residential buildings.
• Building, plumbing, electrical, mechanical, life safety, energy, housing, zoning, and related codes.
• Principles and practices of plan checking and plan review processes. • Principles of compliance with American with Disabilities Act (ADA). • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures. • Principles and practices of contract administration and evaluation. • Recent and on-going developments, current literature, and sources of information related to the operations of the division.
• Practices of researching planning and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Methods and techniques of effective technical report preparation and presentation. • Modern office practices, methods, and computer equipment and applications. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Recommend and implement goals, objectives, and practices for providing effective and efficient services.
• Manage and monitor complex projects, on-time and within budget.

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Building Official

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• Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures. • Evaluate and develop improvements in operations, procedures, policies, or methods. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
• Establish and maintain a variety of filing, record-keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s Degree with major coursework in community development, engineering, architecture, construction management, building trades, or a related field and five (5) years increasingly responsible management and/or administrative experience as a building official or in plan checking and/or the enforcement of building codes with a public agency, including three (3) years of supervisory experience.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver's License by time of appointment. • Possession of at least one of the following certificates at time of appointment: International Code Council (ICC) Combination Building Inspector, (ICC) Plans Examiner, or Building Official certificate.

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Building Official

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• Ability to obtain an International Code Council (ICC) Combination Building Inspector certificate, (ICC) Plans Examiner certificate, and Building Official certificate within fifteen (15) months of appointment into the position.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various construction, City, and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office and partially a field classification requiring standing in and walking between work areas.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Environmental Elements

Employees primarily work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to potentially hazardous physical substances.

Employees partially work in the field and may be exposed to hot and cold temperatures, inclement weather conditions, road hazards; loud noise levels, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes .

Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures and City codes.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Capital Projects Manager

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CAPITAL PROJECTS MANAGER

FLSA: EXEMPT

DEFINITION

Under general supervision, performs various professional field and office project management and oversight for the planning, design, and construction phases of capital projects, public works, and City infrastructure projects; develops project objectives and scopes of work; creates and adheres to project delivery schedules; and prepares and manages project budget expenditures.

Performs work related to daily departmental operations; confers with architects, developers, contractors, and representatives of other agencies regarding facility and infrastructure development; administers professional services and construction contracts; administers Federal and State grant funds associated with construction projects; provides professional staff assistance to the Director of Public Works, City Engineer, other departments, and the public in areas of expertise; performs a variety of studies and prepares and presents staff reports .

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the City Engineer. May exercise technical and functional direction over paraprofessional and clerical staff.

CLASS CHARACTERISTICS

This is a single position classification within the Engineering Division. Incumbents in this position will oversee, assign, manage, and review the work of staff and consultants responsible for professional and technical engineering operations of the capital improvement program . Ability to perform and direct complex and specialized project management for a variety of engineering projects and programs, including oversight and preparation of engineering designs, plans, specifications and reports. Position will oversee professional services contracts; coordinate, evaluate and monitor construction activities by contractors and professional services from consulting firms, manage and monitor capital improvement budgets . Ability to assist in the preparation of grant funding requests; prepare recurring and ad hoc reports on construction projects and contracts; work with staff to communicate, discuss and achieve objectives regarding current projects.

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Capital Projects Manager

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• Manages, oversees, and facilitates City capital improvement projects, including the planning, scheduling, design, and construction of buildings, parks, streets, utilities, and other facilities owned and operated by the City.
• Assists in the development and application of City project delivery policies, following general guidelines or professional and administrative standards in accomplishing assignments. • Reports to supervisor and others in the City organization on the status of projects and other assignments; suggests, discusses, makes recommendations, and implements strategies to improve project delivery services.
• Leads or participates in the selection of, and oversees consultants retained to provide particular expertise for project studies, programming, development, design, or management; participates in or manages the selection and development of contracts with co nsulting firms; negotiates contracts with outside consultants.
• Plans and assists staff and consultants in establishing project schedules and milestones; prepares and communicates schedules and reports on progress of project activities; develops critical path or project flow diagrams to plan, set, and evaluate progress on project tasks; communicates deviations from project schedule and proposes alternatives to align project activities with planned schedule.
• Plans and assists staff and consultants in establishing project budgets; tracks and reports on project expenditures; communicates deviations from project expenditure plan and proposes alternatives to align expenditures with budget.
• Closes out projects and ensures all contractual obligations are met; conducts final inspections of completed work, negotiates claims or disputes, and facilitates completion. • Prepares project staff reports for City Council, Planning Commission, and other advisory bodies and makes presentations to the City Council, boards and commissions, advisory committees, and citizen groups.
• Proactively and as early as possible, resolves issues that may affect the cost, quality, timeliness, or public perception of a project; provides ongoing risk analysis for the project schedule and budget; creates risk register to track risks and their statu s once identified. • Coordinates with City Attorney’s Office on the preparation and review of required contract documents.
• Evaluates the work effort required for projects and identifies the resources to provide that work effort; prepares and executes plans to retain required staff and/or consultant skills. • Performs site inspections for Community Development Projects; identifies potential issues and coordinates with contractors to implement corrective actions; verifies all project deliverables are complete.
• Interprets and applies relevant codes, ordinances, rules, regulations, and adopted standards. • Performs contract administration activities which include, but are not limited to, plan and specification preparation and reviews, contract preparation and execution, purchase order creation, contract change order approval, payment approval, dispute resolution, acceptance, and bond release approval.

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• Preparation of project technical reports and oversight of design for approval/acceptance; facilitates internal coordination to ensure alignment with project goals and resource allocation.
• Proactively evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares reports of operations and activities. • Prioritizes and directs the work of project assignments and is responsible for quality, schedule, and cost control; works closely with the Engineering Manager to coordinate project work and ongoing priorities.
• Reviews plans and specifications for public and private development projects. • Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Principles and practices (general knowledge) of civil engineering, architecture, landscape architecture, capital improvements, construction and methods of project design delivery. • Principles and practices of project management.
• Professional service requests for proposals, contract negotiation, and administration. • Conflict resolution techniques.
• Principles of budget development and monitoring, including development of control measures to remain within budget.
• Principles and techniques for persuasive presentation of ideas and concepts in both oral and written formats.
• Principles and practices of effective community outreach during pre-construction and construction.
• Principles and practices (general knowledge) of environmental requirements and permitting. • Building and/or infrastructure material and construction methods. • Software applications related to work, such as project management, word processing, and spreadsheet applications.

Ability to:

• Plan, organize, and manage capital projects.
• Review and markup detailed plans and specifications.
• Prepare construction contract documents; negotiate and administer a variety of contracts. • Prepare cost estimates.
• Prepare and administer project budgets.
• Establish and maintain effective and positive relationships with community leaders, organizations, businesses, staff, and others contacted in the performance of duties. • Work with diverse populations and maintain an inclusive environment. • Coordinate a variety of projects and activities inter-departmentally and with outside agencies.

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• Analyze complex technical and administrative information and problems, evaluate alternative solutions, and recommend or adopt effective courses of action. • Interpret and enforce administrative and operational policies, practices, and procedures. • Maintain knowledge of and adherence to City, departmental, and State safety standards, as well as safety requirements at a construction site.
• Work outdoors and wear personal protective equipment as needed. • Communicate effectively and persuasively in both oral and written formats. • Speak in large and small group settings; conduct staff meetings; effectively facilitate meetings, create and deliver presentations, and build consensus. • Prepare and analyze comprehensive reports.
• Exercise sound, independent judgement within general policy guidelines. • Coordinate directly or with the assistance of others, effective communication with the public using project web pages or print.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s Degree with major coursework in architecture, landscape architecture, construction management, environmental planning, or a related field, and four (4) years of increasingly responsible experience in the development, implementation, and management of design, construction, or capital projects. Work experience as a project manager delivering complex municipal projects may be substituted for a college degree at the discretion of the personnel officer.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Physical Demands

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Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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City Clerk

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CITY CLERK

FLSA: EXEMPT

DEFINITION

Under general direction, plans, organizes, and coordinates, all functions and activities of the City Clerk’s Office. Oversees election management, the legislative function, records management, and filing officer services. Assists in departmental planning activities with other City departments, officials, outside agencies, and the public, fosters cooperative working relationships among City departments and with State and local intergovernmental and regulatory agencies and various public and private groups, and provides highly responsible and complex administrative support to the City Manager’s Office and the City Council.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the City Manager or designee and policy direction from the City Council. The work provides for a wide variety of independent decision -making, within legal and general policy and regulatory guidelines. May exercise technical and functional direction over support staff.

CLASS CHARACTERISTICS

This is a single class that manages, administers, oversees, directs, and participates in all activities of the City Clerk’s Office, including short- and long-term planning and development and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities.

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City Clerk

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• Plans, organizes, and oversees the daily functions, programs, services, and activities of the City Clerk functions, including legislative administration, election management, and records management.
• Participates in the development of goals, objectives, policies, and priorities for assigned programs and functions; recommends and administers policies and procedures; participates in the development and administration of the City Clerk program budget. • Coordinates City Clerk activities with those of other departments and outside agencies and organizations; provides staff assistance to the Management Services Director and City Council; prepares and presents staff reports and other necessary correspondence . • Plans, manages, and conducts municipal elections and special elections; ensures conformance with the California Elections Code, Political Reform Act, and other government codes; serves as the political reform filing official and compliance officer; coordinates, receives, and certifies sufficiency/insufficiency of ballot measures, initiative petitions, arguments, rebuttals, referendums, recalls, and impartial analyses; prepares municipal legislation as required.
• Provides necessary information to candidates, committees, and the public; serves as filing officer for the Fair Political Practices Commission (FPPC) for campaign disclosure filings; declares election results; administers and files oaths of office. • Facilitates, coordinates, and administers advisory body members; communicates with applicants, schedule and attend special Council meetings; onboard, train, and monitor compliance for all members; manages external committee assignments. • Oversees the operations of the City-wide records management program and advises staff on legal requirements and best practices for data and document creation, management, storage, retention, and destruction.
• Researches City documents, historical information, and other information as needed . • Attests, indexes, and files all legislative actions and ensures compliance with the Public Records Act, and the Brown Act.
• Reviews and monitors legal requests for records; ensures that all public records are open to inspection required by law.
• Serves as the Clerk of the City Council; attends meetings and oversees the recording of all official proceedings; supervises the preparation of public notifications, agendas, minutes, and other documents; directs the publication, filing, indexing, and safekeeping of all proceedings. • Administers a variety of functions in the City Clerk's Office including ensuring compliance with legal acts; signs, seals, notarizes, certifies, records, and transmits official City documents, oaths of office, and the City’s Municipal Code.
• Serves as the City’s agent for service of process documentation; receives and processes all general liability claims, lawsuits, and petitions against the City; convey information to and from City Attorneys and handle public notices published. • Receives and distributes all liability claims; serves as a liaison between risk management, attorneys, and staff to provide information and records to support related investigations. • Supports the development and implementation of the department budget and general operational efficiency; designs, implements, operates, and troubleshoots related technology serving department and provides broad internal administrative services.

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City Clerk

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• Participates in the development, design, production, and maintenance of the City website and City’s newsletter.
• Attends and participates in professional group meetings and committees; stays abreast of new trends and innovations in the field of municipal government as they pertain to the assigned functions.
• Monitors changes in laws, regulations, and technology that may affect City or departmental operations; recommends policy and procedural changes as required. • Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Public agency budget development, contract administration, City-wide administrative practices, and general principles of risk management related to the functions of the assigned area.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration sufficient to perform the assigned functions. • Principles, practices, and procedures related to public agency record keeping, municipal elections, and the City Clerk function.
• Functions, authority, responsibilities, and limitations of an elected City Council. • Automated and manual records management principles and practices, including legal requirements for recording, retention, and disclosure.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility, including Public Records Act, and the Brown Act, FPPC procedures and regulations, and election laws and procedures. • Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and the public.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

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City Clerk

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• Recommend and implement goals, objectives, and practices for providing effective and efficient services.
• Evaluate and recommend improvements in operations, procedures, policies, or methods. • Evaluate work of other personnel and provide supervision and guidance. • Plan, organize, and carry out assignments from management staff with minimal direction. • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Coordinate municipal elections within legal guidelines. • Oversee and coordinate maintenance of the official records of the City. • Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence, policies, procedures, and other written materials.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s Degree in business administration, public administration, or a related field is highly desirable. Five (5) years of increasingly responsible management experience in a City Clerk’s office.

Licenses and Certifications

• Possession of, or ability to obtain, a Notary Public certification. • Possession of, or ability to obtain within two years (twenty-four months), a Certified Municipal Clerk certificate.

Physical Demands

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sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment . Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.

Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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City Engineer

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CITY ENGINEER

FLSA: EXEMPT

DEFINITION

Under limited administrative direction of the Director of Public Works, performs various professional field and office engineering work related to the management, planning, design, construction, and maintenance of City capital improvement, public works, and City infrastructure projects, and daily departmental operations; provides project management and administration; confers with architects, developers, contractors, and representatives of other agencies regarding facility and infrastructure development; administers professional services and construction contracts; administers Federal and State grant funds associated with construction projects; provides professional staff assistance to the Director of Public Works, other departments, and the public in areas of expertise; performs a variety of studies and prepares and presents staff reports.

SUPERVISION RECEIVED AND EXERCISED

Receives limited administrative direction from the Director of Public Works. City Engineer provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. Exercises direct supervision over mid-management, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision within the Engineering Division.

CLASS CHARACTERISTICS

This is a management classification within the Engineering Division. Under limited administrative direction from the Director of Public Works, position will manage, oversee, assign, supervise, and review the work of engineering staff responsible for profes sional and technical engineering operations of the capital improvement program; perform and direct complex and specialized project management for a variety of engineering projects and programs; oversee the preparation of engineering designs, plans, specifications and reports; perform a variety of technical tasks relative to assigned areas of responsibility. The City Engineer will oversee professional services contracts; coordinate, evaluate and monitor construction activities by contractors and professional services from consulting firms, manage and monitor capital improvement budgets; assist in the preparation of grant funding requests; prepare recurring and ad hoc reports on construction projects and contracts; work with staff to communicate, discuss and a chieve objectives regarding current projects. Participate in recruitment and hiring; provide for and/or conduct staff development; prepare staff performance evaluations; establish work methods and Council Agenda 12-2-2025 12.A-73
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standards. The City Engineer is the acting Director of Public Works when the Director of Public Works is absent.

• Assumes management responsibility for assigned activities of the Engineering Division of the Public Works Department related to land development, traffic engineering, circulation planning and related capital projects, GIS, and stormwater management regulat ions. • Plans, designs, and inspects all phases of civil engineering public works construction projects; defines the scope of the project; secures adequate funding from Federal and State grant programs and other funding sources; coordinates with permitting and public utility agencies; performs historical document research and review; surveys and performs engineering analysis of alternatives; prepares plans, specifications, and cost estimates. • Performs research, map, and field studies and surveys; drafts site plans with specialized computer software; applies engineering principles and practices to specific problems . • Coordinates construction schedules with other projects and agencies; prepares and reviews cost estimates; inspects construction of projects to ensure compliance with construction documents.
• Reviews construction plans prepared by consulting engineers and private contractors to verify compliance with City sidewalk, public utility, and improvement requirements; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians; participates in pre-design, construction, and utility coordination meetings and issues construction permits.
• Provides construction administration, public relations, management, and inspection of public works construction projects, including coordinating work with other divisions and City departments, reviewing and inspecting work to ensure conformance with plans and specifications, tracking and maintaining all project accounting, coordinating schedules, and providing public notices of projects.
• Investigates field problems affecting property owners, contractors, and maintenance operations; responds to citizen inquiries and complaints; provides information to the public at the front counter in person, via telephone, or other means of communication regarding grading, encroachment permits, right-of-way and property line information, utility information, preliminary slope stability and groundwater issues, improvement plan check, and payment processes.
• Processes subdivisions and prepares and reviews legal descriptions. • Reviews tentative and final tract and parcel maps, lot line adjustments, and other subdivision documents.
• Administers a wide variety of engineering and development permits.

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• Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities; confers with architects, developers, contractors, and representatives of other agencies regarding facility and infrastructure development.
• Updates City codes, standards, and ordinances.
• May provide technical direction and training to other engineering and technical staff; trains staff in work procedures.
• Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Civil engineering principles, techniques, policies, and procedures. • Methods, materials, and techniques used in the construction of public works projects, including water and wastewater systems, stormwater, street, and traffic systems design. • Principles, practices, procedures, and standards related to City public works, engineering infrastructure development and maintenance, and surveying. • Principles and practices of capital improvement program budgeting, cost estimation, funding, project management, and contract administration.
• Design, layout, and construction practices for public improvements such as streets, storm drains, grading, and landscaping.
• Subdivision engineering, plan review, mapping, and construction practices. • Bidding requirements for public works projects.
• Project management and contract administration principles and techniques. • Engineering plan types, review practices, and permit filing and approval procedures. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Modern office practices and technology, including personal computer hardware and software applications related to the work, such as computer -aided drafting (CAD) concepts and applications and Geographic Information Systems (GIS) programs. • Modern developments, current literature, and sources of information regarding engineering. • Principles of advanced mathematics and their application to engineering work. • Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Methods and techniques of effective technical report preparation and presentation. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and with property owners, developers, contractors, and the public.

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• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Conduct complex civil engineering research projects, analyze complex problems, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Prepare, understand, and interpret engineering construction plans, specifications, and other contract documents.
• Conduct comprehensive engineering studies and prepare reports with recommendations. • Assist in and develop and administer contracts for professional services and construction in a public agency setting.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws and regulations, technical written material, and City engineering policies and procedures.
• Design engineering projects.
• Read and understand technical drawings and specifications. • Perform mathematical and engineering computations with precision. • Recognize discrepancies from as-built to contract specifications and recommend reconciliation.
• Make engineering design computations and check, design, and prepare engineering plans and studies.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals.
• Direct the work of contract consultants.
• Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, legal descriptions, and other written materials. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Make sound, independent decisions within established policy and procedural guidelines. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

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Bachelor’s degree with major coursework in civil engineering or a related field. This may be waived with possession of a Registered Professional Civil Engineer license in the State of California.

Ten (10) years of increasingly responsible engineering experience, including project design and management; Four (4) years supervisory experience.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment. • Possession and maintenance of a Registered Professional Civil Engineer license in the State of California.
• Possession of, or ability to obtain a Qualified SWPPP Practitioner (QSP) and/or Qualified SWPPP Developer (QSD) certificate is desirable.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds .

Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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CITY MANAGER

FLSA: EXEMPT

DEFINITION

Under the direction of the City Council and other elected officials, provides direction and oversight for all functions and activities of the City organization. Directs and develops strategic plans for all city-wide services, customer service, public outreach efforts, public information including disaster communication and social media, records management, City Clerk functions, personnel, and risk management. Leads in the administration and execution of policies, plans, objectives, and operations. Facilitates intergovernmental relations, develops budget, and monitors the planning and development of new programs to meet the future needs of the City.

SUPERVISION RECEIVED AND EXERCISED

The City Manager is appointed by the City Council and serves as the chief executive officer of the City. The City Manager’s Office provides comprehensive coordination and direction of City activities, finances, and personnel to deliver effective, efficient, and economical municipal services. The City Manager also directs the administration of personnel relat ions, participates in intergovernmental relations, and makes final investigations of citizen complaints.

CLASS CHARACTERISTICS

This is the lead administrative director position over the City and its departments. O versees and directs all activities of the City Manager’s Office, managing short- and long-term planning and development and administration of departmental policies, procedures, and services. This class is appointed by the City Council and provides broad oversight over the City organization.

Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines.

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• Directs, oversees, manages, and monitors all operations and departmental programs for the City; provides broad oversight under Council objectives ensuring effective and efficient operations and professional administration; leads and directs long and short term strategic planning and capital improvement projects.
• Provides administrative direction for all customer service, public outreach efforts, public information including disaster communication, and social media, records management, City Clerk functions, personnel, and risk management.
• Develops and oversees the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
• Develops and creates the City Manager’s Office work plan; reviews and evaluates work methods and procedures and establishes plans for implementation and evaluation. • Leads in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
• Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns. • Directs and manages the quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
• Plans, manages, and oversees the daily functions, operations, and activities of several human resources programs, including recruitment and selection, job analysis and classification, compensation, employee training and development, benefits administration , workers’ compensation, and labor and employee relations.
• Represents the City Manager’s Office to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
• Directs and evaluates the development of sound recruitment, testing, and selection processes; develops and implements background investigative policies and procedures and oversees and conducts background investigations; ensures equal employment opportunity and affirmative action for all candidates.

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• Directs and participates in job analysis and classification studies of new and existing positions; supports and participates in compensation studies and directs development, implementation, and administration of compensation strategies and programs, and classification plans; responds to external compensation surveys. • Directs the administration of the City’s multi-tiered employee benefits programs, including plans such as retirement, health, life, dental, vision, long-term disability, employee assistance program, Consolidated Omnibus Budget Reconciliation Act (COBRA), and leave of absence programs; acts as liaison to various third-party benefits administrators and health carriers; schedules and conducts new employee orientations; conducts City-wide open enrollment for benefits; prepares open enrollment benefit materials and literature. • Oversees the City’s training activities, including Occupational Health and Safety Administration (OSHA) compliance, safety, and staff development; identifies training needs and ensures that the City’s needs and expectations are addressed. • Directs and develops the City’s risk management functions, including management of the liability claims program; confers with legal staff regarding legal aspects of potential liability on claims litigation; consults with City departments and provides recommendations on risk management problems; maintains and analyzes cost and loss histories; chairs the Citywide Safety Committee; ensures that City contracts, leases and purchase documents are reviewed for proper hold-harmless clauses, insurance provisions and other conditions that could cause loss or exposure to loss.
• Oversees the workers’ compensation claims management function; provides information to claimants, attorneys, and workers’ compensation carrier; assists managers and department heads in resolving issues related to workers’ compensation, safety, and health; attends hearings and legal proceedings.
• Directs employee relations activities providing advice and counsel to department directors, managers, supervisors, and employees in the interpretation of human resources laws, rules, regulations, policies, procedures, contract applications, the administration of grievances, and compliance with Memorandum of Understanding (MOU); explains program provisions, procedures, and eligibility requirements; reviews performance evaluations for consistency and makes recommendations.
• Manages the functions and activities of the City Clerk’s Office, including election management, the legislative function, and records management. • Oversees a standard and consistent protocol for City customer service, public outreach efforts, public information, and social media.
• Works closely with management on issues that require resolution or contract clarification; conducts workplace investigations as needed; coaches managers and directors regarding the conduct of termination meetings and serves as witness to terminations; part icipates in the grievance process and attends grievance hearings.
• Directs and participates in labor contract negotiations; represents the City in meetings with bargaining units.
• Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.

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• Participates and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of management services and other services as they relate to the area of assignment.
• Monitors changes in laws, regulations, and technology that may affect the City or departmental operations; implements policy and procedural changes as required. • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager. • Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Performs other duties as assigned

QUALIFICATIONS

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Public agency budget development, contract administration, City-wide administrative practices, and general principles of risk management related to the functions of the assigned area.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration sufficient to perform the assigned functions. • Principles, practices, and techniques of human resources in a public agency setting, including recruitment and selection, equal employment opportunity, and affirmative action; job analysis and classification; compensation analysis and administration; benef its administration, workers’ compensation; employee and labor relations, including negotiations and the interpretation of laws, regulations, policies, and procedures. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Basic principles and practices of public outreach including effective use of social media. • Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

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• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Public agency budget development, contract administration, City-wide administrative practices, and general principles of risk management related to the functions of the assigned area.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration sufficient to perform the assigned functions. • Principles, practices, and techniques of human resources in a public agency setting, including recruitment and selection, equal employment opportunity, and affirmative action; job analysis and classification; compensation analysis and administration; benef its administration, workers’ compensation; employee and labor relations, including negotiations and the interpretation of laws, regulations, policies, and procedures. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Basic principles and practices of public outreach including effective use of social media. • Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s Degree with major coursework in human resources management, business or public administration, or a related field and ten (10) years of increasingly responsible experience, including supervisory experience, preferably in municipal administration, including Public Works and risk management administration.

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Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Code Compliance Inspector

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CODE COMPLIANCE INSPECTOR

FLSA: NON-EXEMPT

DEFINITION

Under general direction, performs a variety of field and office work necessary to implement and sustain activities of the code enforcement program of the Community Development Department, including enforcement of Municipal and State codes as they relate to regulation of construction projects, public health and safety, land use, and neighborhood maintenance. Manages and monitors the code enforcement caseload, receives and processes new cases, and coordinates initial and follow-up investigations. Administers community outreach programs to bu ild citizen awareness and cooperation in the pursuit of compliance with adopted codes.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Community Development Director or Building Official.

CLASS CHARACTERISTICS

This is a single position class within the Community Development Department . Under general supervision, incumbent will receive training on code violations that will be readily visible within residential neighborhoods and learn the City and department functions, activities, policies, procedures, and practices.

• Manages the residential and commercial code cases related to Building, Planning, Engineering, Public Works, Business License , and related activities; identifies violations, documents findings, conducts inspections, reviews relevant codes, and monitors compliance related activities.
• Administers and coordinates the day -to-day operation of the City’s code compliance program, which includes enforcement of City Ordinances including, but not limited to, sign violations, vacation rentals, right -of-way obstructions, overgrown vegetation, and other general safety related codes.

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• Identifies, responds to, and resolves code violations in residential neighborhoods and business districts.
• Researches regulations to prepare and maintain appropriate records/documentation for enforcement of City codes.
• Gathers information and evidence, such as photographs, notes for future inspections, appropriate physical evidence, and statements.
• Enforces sign regulations as it relates to a-frame/sandwich board signs ; issues courtesy warnings or violation notices to neighborhood residents regarding property maintenance standards prior to enforcement.
• Attends and conducts neighborhood meetings as necessary. • Opens cases for variety of municipal code and property maintenance violations to address nuisances within residential neighborhoods and business district s; assists with managing short term rental and vacation rental programs; with permitting, licensing, and administrative hearings .
• Maintains logs and/or appropriate written documentation and records related to statistics and job activities.
• Issues notices and/or citations as appropriate based on City’s Municipal Code and State law. • Performs weekly audits of the code enforcement caseload to ensure timely compliance, to meet legal deadlines, and to provide accurate statistics to interested individuals. • Designs and implements a community outreach/education program to encourage cooperation in achieving compliance with adopted codes. • Conducts field investigations and follow-up inspections, to promote compliance with adopted codes.
• Ensures the correction of violations through verbal communication, written notices, and administrative citations as needed.
• Works closely with violators to assist them in finding timely solutions to problems. • Performs other duties as assigned

QUALIFICATIONS

Knowledge of:

• Basic principles, methods, techniques, and practices of enforcement of codes or regulations. • Applicable federal, state, and local laws, rules, and regulations. • Microsoft Office and desktop publishing software.
• Operate standard office equipment and a city vehicle. • Code compliance systems.
• Effective investigative and interviewing techniques with an emphasis on conflict resolution and voluntary cooperation.
• Computer applications applicable to code compliance case management and word processing.
• Principles, methods, techniques, and practices of inspection and investigation. • Laws, codes , and ordinances relating to general public and community safety.

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Ability to:

• Use tact, poise, and excellent customer service skills in dealing with the public. • Interpret, implement, and enforce provisions of applicable codes, ordinances, and regulations.
• Maintain complete and accurate records.
• Respond to requests and inquiries from the general public. • Write routine reports and correspondence.
• Speak effectively before groups of customers or employees of organization. • Communicate clearly, concisely, and tactfully both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.
• Meet physical requirements necessary to perform required duties safely and effectively. • Work flexible hours if needed, including weekend days. • Work primarily in the field, with the possibility of being exposed to dust, noise, and inclement weather conditions.
• Establish and maintain records and prepare routine reports related to assignment. • Understand and follow both oral and written instructions. • Carry out duties and responsibilities in compliance with appropriate federal, state, county, and City laws and ordinances and City personnel rules without bias, favoritism, or prejudice.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

High School Diploma or GED, supplemented by specialized training in code enforcement, construction regulation, criminal justice, customer service, or a related field and two (2) years of experience in enforcement of construction regulations preferred.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment. • Ability to obtain a Property Maintenance and Housing Inspector certification within twelve (12) months of appointment to the position .
• Possession of Code Enforcement Officer Certification through CACEO or comparable association is highly desired.

Physical Demands

Must possess the physical condition necessary for sufficient mobility to work in an office setting and outside in the field; walk, stand, sit, for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach, and twist; push, pull, lift, and/o r carry light to moderate weights; operate Council Agenda 12-2-2025 12.A-86
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office equipment including use of computer keyboard; requires a sense of touch, finger dexterity, and gripping with hands and fingers; ability to speak and hear to exchange information; ability to operate a vehicle to travel to various locations.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees work outside in various weather conditions and with exposure to hazards in the field.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Community Development Director

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COMMUNITY DEVELOPMENT

DIRECTOR

FLSA: EXEMPT

DEFINITION

Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Community Development Department, including planning, economic development, housing, code enforcement, and building and safety functions. Oversees and administers housing, economic, and oversees the development and administration of the City’s General Plan and Local Coastal Plan. Coordinates assigned activities with other City departments, officials, outside agencies, and the public and fosters cooperative working relationships among City departments, intergovernmental and regulatory agencies, and various public and private groups. Provides highly responsible and complex professional assistance to the City Manager in areas of expertise.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the City Manager. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. Exercises general direction and supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.

CLASS CHARACTERISTICS

This is a department head classification that oversees, directs, and participates in all activities of the Community Development Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and Council Agenda 12-2-2025 12.A-88
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operational goals and objectives and for furthering City goals and objectives within general policy guidelines.

• Assumes full management responsibility for all Community Development Department programs, services, and activities, including current, advanced, and environmental planning, building plan check, permitting, inspection, and code compliance. . • Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
• Manages and participates in the development and administration of the department's annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
• Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures and responds to staff questions and concerns.
• Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service del ivery methods and procedures.
• Meets with developers, engineers, property owners, contractors, and other agencies to discuss merits and concerns of development proposals; oversees negotiations and agreements regarding environment-related issues, rights-of-way and open space easements, and financial participation; discusses status of development projects with applicants. • Directs, coordinates, and reviews amendments to the General Plan and Local Coastal Plan; provides plan and code interpretation as needed; provides analysis, recommendations, and implementation of policies and procedures; develops and presents recommendations on a variety of permits, maps, ordinances, zone changes, and applications. • Oversees and manages housing, economic development, including identifying investment opportunities, developing City housing element, and managing set aside funds. • Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.

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• Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
• Coordinates planning and building responsibilities with other departments, particularly Public Works and Fire; exercises administrative supervision in the inspection of buildings and structures and the enforcement of building codes.
• Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. • Participates in and makes presentations to the City Council, Planning Commission, Parking Advisory Committee, Parks, Recreation, and Beautification Committee, California Coastal Commission, and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of community development and other services as they relate to the area of assignment. • Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required. • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager. • Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

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• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas. • Provide administrative and professional leadership and direction for the department and the City.
• Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
• Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility; select, motivate, and evaluate the work of staff and train staff in work procedures.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of community development programs and administrative activities.
• Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Establish and maintain a variety of filing, record-keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.

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Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s Degree with major coursework in community development, urban planning, civil engineering, or a related field and seven (7) years of management and/or administrative experience in community development, urban planning, and project administration.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Community Service Technician

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COMMUNITY SERVICE TECHNICIAN

FLSA: NON-EXEMPT

DEFINITION

Under general direction, supports, assists, and relives sworn police officers from various non- hazardous tasks and responding to service calls of a non -felonious and non-violent nature, records management, courier duties, and traffic-related duties. The job entails frequent contact with the public and other law enforcement agencies and maintaining confidentiality regarding sensitive information. Prepares and maintains clear, concise, and comprehensive reports and performing code enforcement duties, conducting vehicle abatement, and parking enforcement.

Performs a variety of field and office work necessary to enforce applicable codes as they relate to regulation of public health and safety, land use, and neighborhood maintenance.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from Police Commanders or assigned sworn Police personnel.

CLASS CHARACTERISTICS

This is a non-sworn single level class responsible for providing law enforcement tasks of a non- felonious, non-violent nature. Works directly with public to assist in enforcing municipal codes and other regulations including traffic and related. Successful performance of the work requires knowledge of Police Department functions and activities and the ability to interact with a variety of individuals and groups. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from other clerical and technical support classifications in that incumbents perform in the field and in office work to enforce municipal codes and monitor violations.

• Supports, assists, and participates with law enforcement personnel in the enforcement of Municipal Codes; delivers verbal and written warnings and notice to appear citations.

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Community Service Technician

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• Designs and implements a community outreach/education program to encourage cooperation in achieving compliance with adopted codes. • Performs weekly audits of current caseload to ensure timely compliance and to meet legal deadlines.
• Performs field investigations and follow-up inspections, to promote compliance with adopted codes.
• Responds to a wide variety of non-emergency calls for service, including, but not limited to:
providing traffic control at the scene of accidents, large gatherings, and other non-emergency incidents; providing security and other assistance at crime scenes; and posting and storage of abandoned vehicles; writes reports and keeps records of these calls for service, as necessary.
• Provides counter and phone assistance, and answers questions from the public regarding topics that fall within the scope of the job duties; gathers crime reports and information from the public when there is no suspect information and when officers are not available. • Participates in a wide range of training in various laws, police procedures, law enforcement techniques, first aid, and physical fitness.
• May direct traffic, issue municipal code and traffic infraction citations, and impound or store vehicles.
• May assist with evidence identification, collection, processing, and documentation; supports interviewing activities for individuals and may provide testimony in court regarding civil or criminal proceedings.
• Performs a variety of support duties, not requiring a sworn Police Officer. • Performs live scan services when needed.
• Responds to calls for service regarding accidents, non-emergencies, crimes, threats, or requests for aid.
• Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Code compliance systems.
• Effective investigative and interviewing techniques with an emphasis on conflict resolution and voluntary cooperation.
• Computer applications applicable to code compliance case management and word processing.
• Principles, methods, techniques, and practices of inspection and investigation. • Laws, codes and ordinances relating to general public and community safety. • Federal, state, county, and City codes, regulations, policies, laws, rules, agreements, technical processes, and procedures related to City and departmental activities. • Occupational safety and health rules and regulations. • Principles, practices, and safe work methods used in collecting, processing, logging, storing, and safeguarding property and materials including hazardous materials.

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Community Service Technician

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• Procedures and methods for providing services and information to the public including those related to collecting, maintaining, and releasing information, files, and documents. • Geographic features and locations within the area served. • English usage, spelling, grammar, and punctuation.
• Computer applications related to the work, including word processing, database and spreadsheet applications.
• Records management principles and practices.
• Business arithmetic and basic statistical techniques. • Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone and/or radio system.

Ability to:

• Use tact, poise, and excellent customer service skills in dealing with the public. • Interpret and enforce provisions of applicable codes, ordinances, and regulations. • Maintain complete and accurate records.
• Respond to requests and inquiries from the public.
• Speak effectively before groups of customers or employees of the organization. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.
• Meet physical requirements necessary to perform required duties safely and effectively. • Work flexible hours if needed, including weekend days. • Learning the functions and procedures for the department to which assigned. • Compiling information from varied sources and preparing accurate records, reports, charts, graphs, maps and bulletins.
• Making accurate arithmetic and statistical calculations and projecting long-term changes. • Perform a variety of law enforcement work that is reasonably likely to be non -hazardous in nature.
• Using initiative and independent judgment within established policy and procedural guidelines.
• Organizing assigned work, initiating processes, coordinating projects, setting priorities, meeting critical deadlines and following up on assignments with minimal direction. • Collecting and analyzing data and making appropriate recommendations. • Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Preparing clear, concise, factual, and thorough reports and statements. • Operating equipment and assigned vehicle in a safe manner. • Exercising tact and judgment in responding to public inquiries and resolving complaints and problems.
• Reacting quickly and calmly in semi-emergency or hazardous situations and adopting an effective course of action.

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Community Service Technician

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• Working under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Understanding and following oral and written instructions.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

High School Diploma or GED, supplemented by specialized training or experience in code enforcement, law enforcement, or public agency customer service.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment. • Possession of, or ability to obtain and maintain a CPR and First Aid certification within twelve months of appointment.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Primary functions may require maintaining physical condition necessary for sufficient mobility to work in an office setting and outside in the field; walk, stand, sit, for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach, and twist; push, pull, lift, and/or carry light to moderate weights Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The principal duties of this class are performed in a police station environment with exposure to criminal offenders, mentally ill individuals, and persons potentially infected with communicable diseases.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Crime Analyst

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CRIME ANALYST

FLSA EXEMPT

DEFINITION

Under general direction, conducts a variety of crime and statistical analysis in support of crime analysis activities. Collects and analyzes data describing crime patterns, crime trends, and potential suspects. Administers crime analysis database and tracking systems. Compiles local, state and federal statistics for City-wide and in-house reporting requirements, communicates crime trends from other agencies, and ensures work quality and adherence to established policies and procedures.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from Chief of Police or designee. May exercise technical or functional direction to other staff members.

CLASS CHARACTERISTICS

This is a single position classification responsible for the activities and work program for crime analysis in the Police Department. Plans, develops, and in coordination with the Chief of Police implements policies and procedures for the crime analysis functions. Supports the work of department management by conducting day-to-day crime analysis support activities and by providing a professional-level resource for organizational and operational analysis and studies.

The position requires a high degree of independent judgment in making decisions in accordance with established procedures.

• Collects, collates and analyzes a variety of economic, geographic and social information in support of crime analysis activities; utilizes sources from various calls for service, census, demographic and other related data; displays informational analysis to police management. • Assists in administering a variety of police tracking, records management and intelligence databases and systems; performs regular system maintenance to ensure effective system operations; develops and maintains data tables.

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Crime Analyst

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• Audits data entry to assure compliance with FBI and Bureau of Criminal Statistics reporting requirements, prepares various crime and arrest reports for state and federal agencies. • Utilizes GIS software to create and modify maps and illustrative graphics, such as charts, illustrations, and graphs for reports.
• Performs field, office, and computer-aided studies and prepares periodic and special reports based on findings from research, studies, and surveys; and makes recommendations on findings.
• Creates confidential law enforcement bulletins regarding crime trends, wanted persons, and officer safety.
• Responds to calls and questions from department staff and outside agencies relating to crime analysis; provides broad administrative support maintaining communication between agencies and social media platforms.
• Directs the work activities of any staff member assigned to work in the area of crime analysis on special projects; prioritizes and coordinates work assignments; reviews work for accuracy; recommends improvements in workflow, procedures, and use of equipme nt and forms. • May be assigned to conduct surveys and perform research and statistical analyses on administrative, fiscal, personnel, and operational problems or issues; may monitor legislation and analyze proposed legislation.
• Prepares agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities. • Assists with CALEA accreditation; uploads and submits documents, maintains assignment logs, and helps review policies as needed.
• Maintains accurate records and files; develops storage of records and retention schedules ; administers the Records Management System, adds or removes users, works with vendors, updates databases, and makes any necessary changes as needed. • Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities. • Performs other duties as assigned

QUALIFICATIONS

Knowledge of:

• Operations, services and activities of a crime analysis program. • Principles, practices, methodologies and techniques of crime analysis, crime prevention , investigations, and law enforcement.
• Principles and practices of program development and implementation. • Methods and techniques of statistical research and analysis; recent developments, current literature and information related to crime and other related analysis.

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Crime Analyst

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• Project and/or program management, analytical processes, and report preparation techniques; municipal programs such as, but not limited to, purchasing, personnel, risk management, finance, budgeting, and other related governmental programs. • Records processing; computer operations and statistical and graphics software. • Basic principles and practices of public administration as applied to operational unit and program administration.
• Modern office practices, methods, and computer equipment and applications, including GIS and AutoCAD software applications, word processing, spreadsheet, and other office computer software.
• Technical report writing practices and procedures.
• Research and reporting methods, techniques, and procedures. • Sources of information related to a broad range of municipal programs, services, and administration relating to law enforcement and crime analysis. • Applicable Federal, State, and local laws, codes, and regulations. • Public relations, communications and presentation techniques. • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment. • Computer applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

Ability to:

• Perform statistical research and analysis.
• Audit, correlate and validate crime data
• Apply principles of logic and scientific methods to define problems involving concrete and abstract variables.
• Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Plan, organize, and carry out assignments from management staff with minimal direction. • Train staff in work procedures and crime analysis projects. • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Evaluate and recommend improvements in operations, procedures, policies, or methods. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

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Crime Analyst

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• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Establish and maintain a variety of filing, record-keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs (including crime analysis programs and databases). • Create and test statistical models used to predict criminal activity. • Understand and follow oral and written instructions.
• Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
• Use English effectively to communicate in person, over the telephone, and in writing; make effective presentations to the department, City, governing bodies and the public. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s Degree in police science, criminal justice, mathematics/statistics, or a related field, with a concentration in Crime Analysis and one (1) year of professional administrative , law enforcement, or analytical experience. Proficiency with GIS is desirable.

Licenses and Certifications

• None

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, Council Agenda 12-2-2025 12.A-100
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Crime Analyst

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kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Engineering Technician

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ENGINEERING TECHNICIAN

FLSA: NON-EXEMPT

DEFINITION

Under general supervision, performs a variety of specialized paraprofessional engineering work and office duties in support of professional engineering staff and inspectors for the planning, design, and construction of public works and Capital Improvement Program (CIP) projects and private developments; performs drafting and makes mathematical calculations related to projects; provides information and assistance to contractors, developers, engineers, and the general public regarding the City's engineering s ervices and activities; maintains plan files and engineering records; reviews plans for code compliance; conducts field surveys, maintains engineering database, generates reports, and creates maps; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the City Engineer. Exercises no direct supervision of staff.

CLASS CHARACTERISTICS

This is a full journey -level class that performs the full range of paraprofessional engineering duties in support of professional engineering staff including independent responsibilities for projects and support programs. Incumbents apply paraprofessional engineering knowledge and skills to complete assignments in engineering, mapping, surveying, inspections of construction projects, and preparation of specifications, plans, and estimates. The work requires public contact, the frequent use of tact and judgment, and good knowledge of departmental operations and applicable policies, regulations, and codes. This class is distinguished from the professional engineering class series in that the latter is a professional level requiring possession of a four - year degree and professional licensure.

• Provides information and assistance to contractors, developers, engineers and the general public on engineering services and activities; responds to general inquiries and ensures issues are resolved in a timely and efficient manner.

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Engineering Technician

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• Receives and responds to information requests for base maps, parcel maps and improvement plan information, encroachment permits, benchmarks, and other geographical data, soils reports, as-builts, and street improvements; retrieves plans, reports, permits, and files as necessary to comply with requests; issues encroachment permits and processes fees; responds to complaints from the public and resolves conflicts between owners, contractors, developers, utility companies, and others.
• Receives, tags and logs, and reviews submitted engineering plans, maps, and related documents for plan check; routes documents to consultants or developers for preceding and following plan review; tracks status of plan checks and original documents; advise s parties of revisions; reviews a variety of engineering plans including grading, drainage, erosion control, and public improvement plans to ensure compliance with City codes, ordinances, standards, and specifications.
• Prepares or assists in the preparation of and/or interprets designs, plans, estimates, layouts, profiles, cross-sections, detail drawings, specifications, and reports pertaining to the construction, maintenance, and operation of a variety of engineering, l and development, utility, and Capital Improvement Program (CIP) projects, including conducting a variety of surveys for the creation of sidewalks, utility lines, and topography maps; participates in securing adequate funding from Federal and State grant pr ograms and other funding sources. • Reviews easement documents and agreements.
• Performs construction inspection duties on assigned projects; monitors and reviews work performed by contractors; ensures work performed complies with project plans, specifications, standards and contracts; refers field and/or plan issues to higher level engineering staff as required.
• Evaluates development review proposals such as single -family residences and minor subdivisions to ensure compliance with codes and policies. • Maintains engineering files, including plans, studies, inspections, surveys, maps, and other data related to engineering projects; prepares, updates, reproduces, and distributes maps, drawings, blueprints, and other information recorded in the Geographic I nformation System (GIS).
• Utilizes AutoCAD and GIS software to create and modify plot plans, topographic maps, improvement plans, and illustrative graphics, such as charts, illustrations, and graphs for reports, drawings for design manuals, and other projects. • Performs basic design and drafting duties in connection with streets, storm drains, utilities, and other projects.
• Performs field, office, and computer -aided studies and prepares periodic and special reports based on findings from research, studies, and surveys; and makes recommendations on findings.
• Maintains and updates department records, tracking lists, permit records, and files of engineering plans, including grading, encroachments, improvements, storm drain, landscaping, final maps, water, sewer, and streets.
• Prepares basic routine staff reports for the City Council.

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Engineering Technician

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• Attends meetings, conferences, workshops, and training sessions; stays abreast of new trends and innovations in the paraprofessional engineering field. • Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Civil engineering principles, practices, and methods applicable to office and field work involving the design, construction, and maintenance of public works projects. • Basic design and construction practices and methods of streets, grading, drainage, underground facilities, and related public works infrastructure. • Engineering plan types, review practices, and permit filing and approval procedures. • Principles and practices of technical civil engineering drafting and surveying support. • Drafting and surveying equipment, computers, principles, techniques, and practices. • Applicable Federal, State, and local laws, codes, and regulations, including administrative and department policies and procedures.
• Technical engineering mathematics.
• Modern office practices, methods, and computer equipment and applications, including GIS and AutoCAD software applications, word processing, spreadsheet, and other office computer software.
• Technical report writing practices and procedures .
• Principles and procedures of record keeping.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, engineers, architects, and City staff.

Ability to:

• Prepare a variety of plans, specifications, maps, graphic materials, cost estimates, and technical engineering reports.
• Modify engineering drawings, topographic maps, improvement plans, and illustrative graphics using GIS software.
• Perform responsible technical engineering support work with accuracy, speed, and minimal supervision.
• Read and interpret engineering plans, technical drawings, specifications, and subdivision maps.
• Perform standard engineering design under professional engineering supervision. • Make mathematical calculations and accurate engineering computations and drawings. • Make and record accurate field engineering observations.

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Engineering Technician

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• Use engineering, drafting, and surveying instruments and equipment. • Understand basic civil engineering concepts, practices, and methods, laws, codes, and regulations related to the assigned function.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Understand and follow oral and written instructions.
• Organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

High School Diploma or GED, supplemented by college-level coursework in civil engineering or a related field, and two (2) years of increasingly responsible paraprofessional experience in civil or mechanical engineering or architecture that included customer service and computer aide d drafting.

Licenses and Certifications

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telepho ne. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds .

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Engineering Technician

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Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Executive Assistant to the City Manager

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EXECUTIVE ASSISTANT TO THE CITY

MANAGER

FLSA: NON-EXEMPT

DEFINITION

Under general direction, provides varied, complex, and confidential office administrative support to the City Manager, Assistant City Manager, City Clerk, Human Resources Officer, and City Council including handling confidential materials and complex citizen and employee relations.

Acts as the first point of contact for the City Manager and City Council to resolve issues and concerns, distributes community information and social media support, provides information to the public and staff requiring considerable knowledge of City and department services, policies, and procedures. Manages the office administrative functions and technical support work related to the responsibilities of the City Manager’s Office.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the City Manager. May exercises general supervision over assigned administrative support staff.

CLASS CHARACTERISTICS

This is a single position class, and the highest-level administrative support assigned to the City Manager’s Office. Incumbents perform a variety of administrative and project coordination support work for the City Manager, City Council, and associated City Manager’s Office staff. The work requires extensive public contact, the frequent use of tact, discretion, and independent judgment, knowledge of City activities, and the ability to conduct independent projects. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a City-wide level require a broader understanding of City functions and the capability of relieving City management staff of day-to-day administrative and coordinative duties.

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Executive Assistant to the City Manager

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• Provides administrative support to the City Manager, City Council, and City Manager’s Office staff by assisting with duties of a complex, sensitive, and confidential nature; represents the department at meetings as assigned; acts as a liaison between the City Manager and other staff and the public, coordinating resolutions and following up with staff when appropriate. • Coordinates and maintains calendars and schedules meetings and appointments for the City Manager; makes travel arrangements as required.
• Plans, coordinates, and assists with the set up of events, special meetings, closed sessions, and Mayoral meetings.
• Coordinates and participates in the preparation of the department’s budget; reviews and ensures accuracy of budget documents; processes payment authorizations for City Manager , City Manager’s Office staff, and City Council invoices and credit card receipts; tracks, enters, and maintains purchase orders in financial database system. • Performs a wide variety of office and administrative duties pertaining to the City’s public information and communications by performing secretarial duties and technical functions, including drafting and editing informational materials, press releases, soc ial internet publishing, and electronic presentations.
• Provides assistance to the public and City staff by helping to identify records and information relevant to requests; ensures timely response to all requests and communicates in writing with any requestor in cases of unusual requests that may cause delays in obtaining all requested information; justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act. • Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; balances and maintains retention accounts; processes purchasing requisitions for the assigned department.
• Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex operational or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Receives and screens visitors, telephone calls, emails, and regular mail; provides information to the public to ensure an understanding of departmental and City policies and procedures; listens to questions and explains procedures according to existing guidelines; refers citizens to the appropriate department source as appropriate; identifies, negotiates, and/or resolves solutions to citizen complaints and problems when appropriate. • Composes, types, and edits a variety of documents including detailed and often confidential correspondence, forms, memos, reports, statistical reports, invitations, graphic materials, and specialized documents for the City Manager and department staff; proofreads materials for accuracy, completeness, and compliance with departmental policies. • Participates in overseeing the maintenance of the City website and developing, designing, and producing the City’s newsletter.

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Executive Assistant to the City Manager

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• Performs technical and clerical functions in support of the City’s public information and communications.
• Maintains critical files for departments and facilitates the retention and destruction protocols for confidential information.
• Performs other duties as assigned

QUALIFICATIONS

Knowledge of:

• Principles, practices, and procedures related to public agency record keeping. • Automated and manual records management principles and practices, including legal requirements for recording, retention, storage, and disclosure. • Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including Public Records Act, the Freedom of Information Act, and the Brown Act.
• Practices and methods of office management and administration, including the use of standard office equipment.
• Principles and procedures of record-keeping and reporting. • Principles and practices of data collection and report preparation. • Business letter writing and the standard format for reports and correspondence. • Business mathematics and basic statistical techniques. • Modern office practices, methods, and computer equipment and applications. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

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• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Compose correspondence and reports independently or from brief instructions. • Research, analyze, and summarize data and prepare accurate and logical written reports. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate and maintain modern office equipment, including computer equipment and software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
• Exercise restraint at appropriate times and communicate with sensitivity in political situations and/or conversations.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

High School Diploma or GED, supplemented by college-level coursework and/or specialized training in administrative support, business management, or related fields. Five (5) years of increasingly responsible administrative experience in a municipal government agency, preferably within a City Manager’s office. Experience should include a high level of public interaction and demonstrated customer service skills.

Licenses and Certifications

• Possession of, or ability to obtain, a Notary Public Certification is desirable.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.

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Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Executive Assistant

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EXECUTIVE ASSISTANT

FLSA: NON-EXEMPT

DEFINITION

Under general direction, provides varied, complex, and confidential office administrative support to assigned Department including handling confidential materials and complex citizen and employee relations . Acts as the first point of contact for their assigned department to resolve issues and concerns, distributes community information and social media support , provides information to the public and staff requiring considerable knowledge of City and department services, policies, and procedures . Manages the office administrative functions and performs technical support work related to the responsibilities of assigned department.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the assigned Department Head or Manager. May exercise general supervision over assigned administrative support staff.

CLASS CHARACTERISTICS

This is a single position class, and the highest-level administrative support assigned to a Department. Incumbents perform a variety of administrative and project coordination support work for their assigned Department, and associated staff. The work requires extensive public contact, the frequent use of tact, discretion, and independent judgment, knowle dge of City activities, and the ability to conduct independent projects. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a City-wide level require a broader understanding of City functions and the capability of relieving City management staff of day-to-day administrative and coordinative duties.

• Provides administrative support to assigned department by assisting with duties of a complex, sensitive, and confidential nature; represents the department at meetings as assigned; acts as a liaison between the Department Head and other staff and the publi c, coordinating resolutions and following up with staff when appropriate.

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• Coordinates and maintains calendars and schedules meetings and appointments for assigned Department Head or Managers; makes travel arrangements as required. • Plans, coordinates, and assists with the set -up of assigned department events and special meetings.
• Coordinates and participates in the preparation of the department’s budget; reviews and ensures accuracy of budget documents; processes payment authorizations for their assigned department invoices; tracks, enters, and maintains purchase orders in financia l database system.
• Performs a wide variety of office and administrative duties pertaining to the City’s public information and communications by performing secretarial duties and technical functions, including drafting and editing informational materials, press releases, soc ial internet publishing, and electronic presentations.
• Provides assistance to the public and City staff by helping to identify records and information relevant to requests; ensures timely response to all requests and communicates in writing with any requestor in cases of unusual requests that may cause delays in obtaining all requested information; justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act. • Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment req uests; balances and maintains retention accounts; processes purchasing requisitions for the assigned department.
• Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex operational or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementa tion of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Receives and screens visitors, telephone calls, emails, and regular mail; provides information to the public to ensure an understanding of departmental and City policies and procedures; listens to questions and explains procedures according to existing gui delines; refers citizens to the appropriate department source as appropriate; identifies, negotiates, and/or resolves solutions to citizen complaints and problems when appropriate. • Composes, types, and edits a variety of documents including detailed and often confidential correspondence, forms, memos, reports, statistical reports, invitations, graphic materials, and specialized documents for the assigned department and department staff; proofreads materials for accuracy, completeness, and compliance with departmental policies. • Participates in overseeing the maintenance of the departments City website. • Performs technical and clerical functions in support of the City’s public information and communications.
• Maintains critical files for assigned department and facilitates the retention and destruction protocols as established by the City.
• Performs other duties as assigned
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QUALIFICATIONS

Knowledge of:

• Principles, practices, and procedures related to public agency record keeping. • Automated and manual records management principles and practices, including legal requirements for recording, retention, storage, and disclosure. • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including Public Records Act, the Freedom of Information Act, and the Brown Act.
• Practices and methods of office management and administration, including the use of standard office equipment.
• Principles and procedures of record-keeping and reporting. • Principles and practices of data collection and report preparation. • Business letter writing and the standard format for reports and correspondence. • Business mathematics and basic statistical techniques. • Modern office practices, methods, and computer equipment and applications. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Participate in the preparation of department budget, including gathering and analyzing data related to expenditures and projected charges and monitoring budget expenditures and revenues.
• Evaluate and develop improvements in operations, procedures, policies, or methods. • Maintain confidentiality and be discreet in handling and processing confidential information and data.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and timelines, as well as complex administrative and departmental policies and procedures.
• Keep current on modern communications methods, graphic arts and internet publishing techniques and practices.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Compose correspondence and reports independently or from brief instructions. • Research, analyze, and summarize data and prepare accurate and logical written reports. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate and maintain modern office equipment, including computer equipment and software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.

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• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
• Exercise restraint at appropriate times and communicate with sensitivity in political situations and/or conversations.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

High School Diploma or GED, supplemented by college-level coursework and/or specialized training in administrative support, business management, or related fields, and five (5) years of increasingly responsible administrative experience in a municipal government agency.

Experience should include a high level of public interaction and demonstrated customer service skills.

Licenses and Certifications

• Possession of, or ability to obtain, a Notary Public Certification is desirable.

Physical Demands

Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Facilities and Fleet Supervisor

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FACILITIES AND FLEET SUPERVISOR

FLSA: NON-EXEMPT

DEFINITION

Under general management, organizes, coordinates, assigns, supervises, and reviews the work of a large crew or multiple crews engaged in the performance of a variety of unskilled, semi - skilled and skilled tasks in the maintenance and repair of City fleet vehicles, equipment, and building maintenance for City facilities.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction and supervision from the Public Works Operations Manager. Exercises direct, technical, and functional supervision over assigned facility and fleet personnel.

CLASS CHARACTERISTICS

This is a supervisory classification within the Public Works Department, responsible for planning, organizing, supervising, training, reviewing, and evaluating the work of Facility and Fleet staff.

This position exercises significant independent judgment and discretion in interpreting and applying departmental policies and procedures to ensure efficient and compliant public works operations. Incumbents are expected to independently perform the full range of supervisory tasks and functions related to the Facility and Fleet Division activities. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. The incumbent serves as a lead point of contact for operational decisions and staff direction in the absence or at the delegation of the Public Works Operations Manager.

• Participates in the implementation of goals, objectives, policies, and priorities for the Facility and Fleet Division; plans, organizes, directs, and reviews the daily operations and activities. • Manages and coordinates the purchase, maintenance, repair, replacement, and disposal of the City vehicle fleet.
• Plans, directs, and participates in drafting and managing the facility maintenance program for City owned facilities.

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• Plans, organizes, and directs the servicing and maintenance of City vehicles and equipment ; ensures City equipment meets operating and safety standards. • Maintains computerized maintenance record keeping system. • Establishes a cost-effective procurement program and maintains an inventory of materials and supplies for the shop and facilities.
• Supervises the use and operation of public works maintenance equipment and vehicles; operates equipment and vehicles as needed and as assigned. • Trains assigned employees in their areas of work in public works maintenance methods, techniques and in the set up and use of equipment.
• Identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements; continually updates facilities maintenance program and polices. • Verifies the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications; ensures the adherence to safe work practices and procedures.
• Accurately assesses and evaluates work and maintenance service requests. • Prepares and oversees the on-going preventative maintenance and repair program for City facilities, including preparing reports as needed.
• Provides contract administration and input on all building remodel and construction projects, including all phases from planning to project construction. • Advises City departments regarding equipment purchases, rental rates, equipment utilization, and operator training.
• Oversees the City’s contracts for all contracted fleet and building maintenance services. • Performs general maintenance and alterations on City buildings and facilities; identifies and evaluates construction-related problems and performs repairs and renovations on fixtures and equipment.
• Performs installation and repairs on plumbing lines and fixtures; replaces broken pipes, cleans plugged drains, replaces washers and gaskets, replaces faucets and valves, cleans grease traps, and flushes sewer lines; installs, maintains, and repairs drains , water lines, hot water heaters, and garbage disposals.
• Performs general maintenance on City electrical systems; repairs and replaces light bulbs and electrical fixtures; troubleshoots, repairs, and runs circuits; identifies circuits and calculates circuit loads; tests voltages, ohms, grounds, neutral, and common wires. • Participates in budget preparation and administration for assigned division. • Supervises, trains, and evaluates subordinates, including evaluation preparation. • Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

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• Basic principles, practices, tools, and materials as they relate to the maintenance and repair of infrastructure, facilities, systems, and appurtenances similar to those in a municipal environment.
• Principles, methods, and practices pertaining to the operation of fleet management, equipment maintenance and repair facility.
• Principles, materials, methods, tools, and equipment used in the maintenance of buildings. • Tools, lubricants, equipment, and procedures used in servicing, over-hauling, repairing and adjusting a variety of automotive and other power-driven equipment, current trends in alternative fuel and fuel systems.
• Contracting and equipment specifications.
• Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
• Building maintenance practices and procedures.
• Safe work practices.
• Occupational Health and Safety Standards for Industrial and Commercial Facilities. • Operating and repair characteristics of a variety of gas and diesel-powered light and heavy equipment.
• Read and understand building, remodel and construction blueprints. • Read and understand vehicle/equipment electrical, air, hydraulic and coolant circuit diagrams.
• Record keeping, reporting and accounting procedures and practices. • Personnel principles and practices including supervising, training and performance evaluation.
• Modern office practices, methods, and computer equipment and applications. • Techniques for providing a high level of customer service to City personnel, City officials, government agencies and businesses in person, over the telephone, in writing and via email. • Basic organization and function of public agencies.
• Records management and filing principles and practices. • Policies, procedures, regulations and processes related to the Public Works Department. • Organization and time management skills.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Implement goals, objectives, and practices for providing effective and efficient services. • Train City staff in work procedures.
• Comply with City policies and procedures, complex laws, codes, regulations, and ordinances. • Provide innovative, effective, and efficient solutions. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

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• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing, using technical language appropriate to the audience being addressed. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
• Communicate effectively, both verbally and written, with customers, co-workers, and vendors in a courteous and professional manner.
• Establish effective, professional working relationships with vendors and co-workers. • Perform research and analysis necessary to develop and make appropriate written and/or oral recommendations for facility and/or fleet processes. • Read and understand technical information.
• Work overtime as needed.
• Meet physical requirements necessary to safely and effectively perform required duties.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

High School Diploma and GED, and four (4) years of professional work experience in the maintenance and repair of gasoline and diesel-powered vehicles and associated equipment, including specialized training in fleet and facility management. Two (2) years of administrative and supervisory experience.

An Associate’s Degree in management, business, or public administration is highly desirable.

Licenses and Certifications

• Possession of a valid Class A California Driver’s License by time of appointment.

Physical Demands

Must possess mobility to work in the field and around a standard shop setting; strength, stamina, and mobility to perform medium to heavy physical work; to work in confined spaces and around machines; to operate a motor vehicle and drive on surface streets; to climb and descend ladders, and to operate varied hand and power tools, equipment, and machinery; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work Council Agenda 12-2-2025 12.A-119
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and inspect work sites. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 100 pounds, or heavier weights with the use of proper equipment.

Environmental Elements

Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, dust, paint fumes, mechanical and electrical hazards, grease, oils, solvents, machinery with extremely hot surfaces and moving parts, moving objects or other vehicles, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. Occasional exposure to loud noise levels, vibration, confining workspace, chemicals.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Finance Manager

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FINANCE MANAGER
FLSA: EXEMPT

DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and reviews the work of staff performing difficult and complex professional, technical, and administrative support related to the processing of financial transactions and preparing and reconciling financial and accounting records and reports; manages the City’s audits, internal controls and compliance with GASB; administers current and long-term planning activities; administers budget preparation and coordination of budget document preparation; manages the effective use of department resources to improve organizational productivity and customer service; provides highly complex and responsible support to the Administrative Services Director in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Administrative Services Director. Exercises direct and general supervision over professional, technical, and administrative support staff.

CLASS CHARACTERISTICS
This is a management classification that manages the financial activities of the Administrative Services Department activities, including department- and City-wide budget preparation, payroll, and financial processing, reporting, and record-keeping. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support to the Administrative Services Director in a variety of areas.

Successful performance of the work requires an extensive professional background as well as skill in coordinating departmental work. This class is distinguished from the Administ rative Services Director in that the latter has overall responsibility for all functions of the department and for developing, implementing, and interpreting public policy.

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Finance Manager

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•Plans, manages, and oversees finance related daily functions, operations, and activities of the Administrative Services Department, including department budget preparation, payroll, and financial processing, reporting, and record-keeping.
•Participates in the development and implementation of goals, objectives, policies, and priorities for the Administrative Services Department; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policie s and procedures.
•Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to the Administrative Services Director. •Directs and coordinates the work plan for the assigned division; meets with staff to identify and resolve problems; assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures. •Participates in the selection, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures.
•Manages and participates in all activities related to the City’s accounting function, including the accounting system, payroll, utility billing, business licensing, accounts payable, accounts receivable, processing and issuance of checks and warrants, and cash receipts. •Oversees and participates in the development and administration of the City’s and Finance Department’s bi-annual and mid-cycle review budgets; participates and coordinates in the forecast of funds needed for staffing, equipment, materials, and supplies; mo nitors and approves expenditures; implements adjustments and tracks adopted budget. •Manages the preparation and reconciliation of journals, ledgers and other accounting records; manages the preparation of reports for submission to various regulatory and governmental agencies.
•Prepares a variety of analytical, financial, and management reports; works closely with consultants to interpret grant award agreements, monitors for compliance, and prepares reimbursement requests.
•Monitors revenue received; tracks daily cash flow activities including deposits, check runs, wire transfers and credit card activity; reviews internal customer service activities and cash management procedures.
•Administers the City’s computerized accounting and financial reporting system; maintains chart of accounts; performs year end close; analyzes and creates financial software set-ups; implements corrections and enhancements to the system as necessary. •Coordinates year-end audits; meets with outside auditors to provide information and resolve problems; implements adopted finance and accounting plans, policies and standards •Serves as the City’s Purchasing Officer; approves all purchases for the Administrative Services Department; oversees and approves all purchase orders and City contracts for processing.

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Finance Manager

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•Provides highly complex staff assistance to the Administrative Services Director and City Manager; develops, reviews, and presents staff reports related to assigned activities and services; presents reports to various commissions, committees, and boards. •Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned programs, policies, and procedures, as appropriate. •Implements adopted finance and accounting plans, policies and standards. •Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public agency finance and accounting; researches emerging products and enhancements and their applicability to City needs. •Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues; attends City Council meetin gs and answers questions regarding budget and accounting issues.
•Monitors changes in regulations and technology that may affect the finance and accounting functions; implements policy and procedural changes after approval. •Establishes and maintains effective working relationships with the public, vendors, contractors, and City staff contacted in the course of doing business. •May serve as the acting Director of Administrative Services on a relief or as needed basis. •Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
•Administrative principles and practices, including goal setting, program and project development, implementation, and evaluation.
•Principles and practices of public agency finance, including general and governmental accounting, auditing and reporting functions.
•Principles and practices of public agency budget development and administration and sound financial management policies and procedures.
•Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
•Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned division. •Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures. •Principles and practices of contract administration and evaluation. •Recent and on-going developments, current literature, and sources of information related to finance and accounting services, activities, and projects. •Principles of advance mathematics and their application to planning work. •Practices of researching finance and accounting issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. •Methods and techniques of effective technical report preparation and presentation.

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•Modern office practices, methods, and computer equipment and applications. •English usage, grammar, spelling, vocabulary, and punctuation. •Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational and regulatory organizations, and with property owners, developers, contractors, and the public. •Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:
•Recommend and implement goals, objectives, and practices for providing effective and efficient services.
•Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures. •Manage and monitor complex projects, on-time and within budget. •Plan, organize, schedule, assign, review, and evaluate the work of staff. •Train staff in work procedures.
•Evaluate and develop improvements in operations, procedures, policies, or methods. •Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
•Analyze, interpret, summarize and present administrative and technical information and data in an effective manner.
•Interpret, explain, and ensure compliance with City policies and procedures, complex laws, codes, regulations, and ordinances.
•Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
•Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
•Establish and maintain a variety of filing, record-keeping, and tracking systems. •Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. •Operate modern office equipment including computer equipment and specialized software applications programs.
•Use English effectively to communicate in person, over the telephone, and in writing. •Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
•Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

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Bachelor's Degree in accounting, finance, business or a related field and five (5) years of experience in municipal finance and/or accounting, including two (2) years of supervisory experience. Experience working with relational databases is desirable.

Licenses and Certifications
•Possession of a current, Certified Public Accountant certificate highly desirable.

Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle; and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions.

Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Finance Supervisor

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FINANCE SUPERVISOR

FLSA: EXEMPT

DEFINITION

Under general supervision, performs professional finance and accounting work, including auditing, analyzing, and verifying fiscal records and reports, preparing financial and statistical reports, providing information to City staff regarding accounting practices and procedures, and reconciling general ledger accounts; assists with payroll management, assists in preparing the City’s annual budgets; prepares year-end audit reports and schedules. Under general direction, plans, schedules, assigns, and reviews the work of assigned finance staff of the Administrative Services Department and provides highly responsible staff assistance to the Administrative Services Director and Finance Manager.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Administrative Services Director and Finance Manager.

Exercises direct and general supervision over professional, technical, and administrative support staff.

CLASS CHARACTERISTICS

This is a full supervisory-level class responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned administrative services staff. Incumbents perform the full range of routine and complex departmental accounting and record-keeping programs, as well as city-wide payroll management under general supervision. Responsibilities require the use of tact, discretion, and independent judgment. Successful performance of the work requires thorough knowledge of governmental accounting practices and procedures, fund accounting, and fiscal management. This class is distinguished from the Finance Manager in that the latter has full management and supervisory authority in planning, organizing, and directing all professional finance and accounting activities within the department.

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Finance Supervisor

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• Oversee and manage the citywide payroll function, ensuring timely, accurate, and compliant payroll processing according to federal, state, local laws, and City MOUs. • Interpret and apply relevant laws, policies, and MOUs to payroll operations, providing recommendations on system feasibility and compliance.
• Plan, organize, and manage payroll projects, including compliance monitoring, reporting, and continuous process improvements.
• Supervise payroll staff, providing guidance, training, and performance evaluations. • Provides responsible professional and technical assistance in the administration and implementation of the City’s financial, auditing, and accounting programs. • Prepares a wide variety of financial and statistical reports, including year-end reporting, budgetary reports, assisting in the preparation of the Comprehensive Annual Finance Report (CAFR), and preparing other legal documents and management analysis. • Monitors expenditures, revenues, and budget allocations to determine the City’s financial status and prepares custom reports, graphs, and schedules as needed. • Plans, organizes, assigns, supervises, and reviews the work of assigned staff in the Administrative Services Department; administers specialized projects and programs in area of assignment.
• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned facilities.
• Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion. • Trains staff in work and safety procedures and in the operation and use of equipment and supplies; implements procedures and standards.
• Monitors operations and activities of the assigned finance staff; identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff and implements improvements.
• Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, cash receipts, and accounts receivable; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments; prepares numerous monthly financial reports. • Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of municipal government.
• Analyzes and reconciles expenditure and revenue accounts, including bond accounts; reviews and processes appropriation transfer requests between accounts; reconciles bond statements and bank statements to the general ledger.
• Participates in and assumes responsibility for various departmental programs including financial statements, general ledger, monthly statements, and special projects accounting; conducts and prepares special studies and reports.

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Finance Supervisor

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• Records and maintains appropriate controls for fixed assets, including City-owned vehicles and land; assists in the City's purchase orders and accounts payable system, auditing and financial analysis, grant accounting, and special reports. • Maintains and monitors the City’s grant funds and ensures compliance with rules and regulations governing the use of each grant.
• Receives and tracks property tax payments; ensures that property tax bills are remitted to the proper City departments for payment authorization.
• Tracks Capital Improvement Program expenditures and allocates funds to the appropriate Capital Improvement Project account; assists in the coordination of the annual audits. • Assists with investments, portfolio management, cash management, debt management, new financing, annexations and subdivisions, and revenue and expense projections. • Participates in the compilation and preparation of the annual budget, including assisting other departments with budget preparation, providing personnel cost projections and estimated grant revenues and expenditures, monitoring expenditures to ensure compl iance with adopted budget, and assisting in publication of the budget. • Attends meetings, conferences, workshops, and training sessions, and reviews publications to remain current on principles, practices, and new developments in the field of accounting. • Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Modern principles, practices, and methods of public and governmental accounting and financing, including program budgeting and auditing and their application to municipal operations.
• Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• General principles and practices of data processing and its applicability to accounting and municipal operations.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal accounting functions.
• Principles and practices of business organization and public administration. • Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

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Finance Supervisor

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• Analyze financial data and draw sound conclusions.
• Prepare clear, complete, and concise financial statements and reports. • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures. • Manage and monitor complex projects, on-time and within budget. • Plan, organize, schedule, assign, review, and evaluate the work of staff. • Train staff in work procedures.
• Evaluate and develop improvements in operations, procedures, policies, or methods. • Make accurate arithmetic, financial, and statistical computations. • Enter and retrieve data from a computer with sufficient speed and accuracy. • Prepare clear, complete, and concise financial statements and reports. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand and carry out a variety of complex instructions in a responsible and independent manner.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor’s degree in accounting, finance, business administration, or a related field and three (3) years of increasingly responsible administrative and analytical experience, including (1) year of supervisory experience. Experience in public agency payroll is desirable.

Licenses and Certifications

• None.

Physical Demands

Finance Supervisor

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required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers ope n and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Environmental Elements

Prepared by: Public Sector Personnel Consultants
Council Approved:

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Fleet Mechanic I-Fleet Mechanic II

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FLEET MECHANIC I

FLEET MECHANIC II

FLSA: NON-EXEMPT

DEFINITION

Under general supervision, performs semi-skilled to skilled mechanical maintenance and repair work related to City vehicles and equipment. Performs preventative and safety maintenance on police, fire, and public works vehicles and equipment . Performs welding and fabrication work as necessary.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Facilities and Fleet Supervisor and Public Works Operations Manager. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

Fleet Mechanic I: This is the entry-level class that performs preventive maintenance, troubleshooting, service, and repair activities on a wide range of light to heavy City vehicles, police and fire vehicles and equipment, and public works construction and maintenance equipment required to ensure that all vehicles and equipment are maintained in a safe and effective working condition and provide the highest level of safety for City use. Responsibilities include inspecting and attending to assigned areas in a timely manner and performing a wide variety of tasks in the maintenance and repair of assigned vehicles and equipment. Positions at this level usually perform most of the duties required of the positions at the Fleet Mechanic II level but are not expected to function at the same skill level and exercise less independent discretion and judgment in matters related to work procedures and methods.

Fleet Mechanic II: This is a full journey-level class that performs the full range of preventive maintenance, troubleshooting, service, and repair activities on a wide range of light to heavy City vehicles, police and fire vehicles and equipment, and public works construction and maintenance equipment required to ensure that all vehicles and equipment are maintained in a safe and effective working condition and provide the highest level of safety for City use. Responsibilities include inspecting and attending to assigned areas in a timely manner and performing a wide variety of tasks in the maintenance and repair of assigned vehicles and equipment. Incumbents are expected to work independently and exercise judgment and initiative. This class is Council Agenda 12-2-2025 12.A-131
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distinguished from the Fleet Mechanic I by the performance of more highly skilled and complex mechanical repair work requiring a greater level of experience, knowledge, and skill.

The Fleet Mechanic class series is flexibly staffed, and the advanced level is normally filled by advancement from the entry-level. This requires two (2) years of experience at the entry-level class and after gaining the knowledge, skill, and experience which meet the qualifications for, and after demonstrating the ability to perform the work of the higher -level class. Advancement to Fleet Mechanic II is at the discretion of supervisory or management staff and is not automatic.

• Performs preventative maintenance such as oil changes, tune -ups, lubes, tire rotations, engine and radiator flushes, and filter replacements on City vehicles and equipment. • Inspects, diagnoses, and locates mechanical difficulties on City automobiles, trucks, and a variety of diesel and gasoline powered equipment; repairs light to heavy police and fire vehicles and equipment and public works construction and maintenance equipment ; performs both preventative and corrective repairs.
• Overhauls, repairs, and adjusts engines, transmissions, differentials, and clutches; tunes up engines, diagnoses fuel injection problems, replaces ignition parts, and cleans and adjusts carburetors; diagnoses mechanical, gas, or diesel fuel systems. • Replaces or repairs faulty parts; diagnoses and repairs wheel bearings, clutches, oil seals, shock absorbers, exhaust systems, steering mechanisms, and related parts and equipment on City vehicles and off-road equipment.
• Inspects, diagnoses, and locates mechanical difficulties on dump trucks and construction equipment.
• Ensures that all vehicles and equipment are in safe and operational condition; makes road emergency vehicle and equipment repairs to all City-owned rolling stock. • Provides technical information for equipment and vehicle bid specifications; provides bid specifications for tools and equipment.
• Inputs and approves invoices, creates purchase orders, tracks fuel bids, and monitors vendor communications; supports budget development, insurance uploads and management, and fleet tracking.
• Tests and repairs starters, alternators, and generators; recharges or replaces batteries; diagnoses and makes minor repairs on air conditioning systems and equipment. • Develops and directs a regular inspection schedule of equipment and machinery; troubleshoots electrical and mechanical problems in vehicles and equipment. • Performs electric and oxy-acetylene welding in the fabricating and repair of equipment, structures, tools, and other related parts; designs, lays out, and fabricates equipment parts; rebuilds broken equipment and parts as necessary.

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• Reads and interprets technical manuals and blueprints to facilitate installation, servicing, repair, and replacement services and activities.
• Observes safe work methods and makes appropriate use of related safety equipment as required.
• Maintains public facilities, shop and garage areas, storage sites, and other work areas in a clean and orderly condition; secures equipment and tools at the close of the workday. • Maintains accurate manual and computerized logs and records of work performed and materials and equipment used; prepares reports as required. • Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Principles, practices, methods, equipment, materials, and tools used in maintenance and repair of automobiles, trucks, and a variety of diesel gasoline, electric, and natural gas powered maintenance and construction equipment.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Methods, materials, equipment, and tools used in routine welding and fabrication work. • Occupational hazards and safety equipment and practices related to the work. • Operation and care of internal combustion engines and hydraulic equipment. • Operating and repair characteristics of a wide variety of City owned equipment. • Principles and practices of fuel delivery systems including gas, diesel, and CNG. • Modern office practices, methods, computer equipment and basic applications. • Principles and procedures of record-keeping and reporting. • Safe driving rules and practices.
• English usage, spelling, vocabulary, grammar, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Troubleshoot and determine appropriate action in the maintenance and repair of automobiles, trucks, and a variety of diesel gasoline, electric, and natural gas powered maintenance and construction equipment.
• Operate a variety of automotive, truck, and heavy equipment and testing equipment in a safe and effective manner.
• Safely and effectively use and operate hand and power tools, mechanical equipment, and light to heavy equipment required for the work.
• Maintain tools and equipment in a clean working condition providing for proper security. • Accurately determine project material needs and recommend purchases.

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Fleet Mechanic I-Fleet Mechanic II

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• Perform skilled electrical, welding, and mechanical maintenance, repair, and installation work.
• Correctly interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions.
• Read, interpret, and apply a wide variety of technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
• Maintain accurate logs, records, and basic written records of work performed. • Understand and follow oral and written instructions.
• Make accurate arithmetic calculations.
• Operate modern office equipment including computer equipment and software. • Organize own work, set priorities, and meet critical time deadlines. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

High School Diploma or GED required for all levels.

Fleet Mechanic I: One (1) year of experience and/or training in the repair and maintenance of gasoline and diesel-powered vehicles and associated equipment.

Fleet Mechanic II: Four (4) years of increasingly responsible experience in the repair and maintenance of vehicles and equipment, or two (2) years of experience equivalent to a Fleet Mechanic I at the City of Pismo Beach. Some experience in budget development and program management is desirable.

Licenses and Certifications

Fleet Mechanic I:
• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.
• Possession of, or ability to obtain, a class A driver’s license with the appropriate endorsements, within twelve (12) months of appointment to the position.

Fleet Mechanic II:
• Possession of a valid Class A California Driver’s License with appropriate endorsements by time of appointment.

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Physical Demands

Must possess mobility to work in and around a standard shop setting, to operate a motor vehicle and drive on surface streets; strength, stamina, and mobility to perform light to medium physical work, to work in confined spaces and around machines, to climb and descend ladders, and to operate varied hand and power tools, equipment, and machinery; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 100 pounds, or heavier weights with the use of proper equip ment.

Environmental Elements

Employees primarily work in the centralized maintenance shop and occasionally in the field and are exposed to loud noise levels, vibration, confining workspace, chemicals, dust, paint fumes, mechanical and electrical hazards, grease, oils, solvents, machinery with extremely hot surfaces and moving parts, moving objects or other vehicles, as well as cold and hot temperatures, inclement weather conditions, and road hazards. Employees may interact with upset staff when trying to diagnose and/or resolve an equipment related problem.

Prepared by: Public Sector Personnel Consultants
Council Approved:

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GIS Analyst

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Pismo Beach City CouncilDecember 2, 2025

Pismo Beach City Council
December 2, 2025