Agenda packet — Pittsburg City Council, December 15, 2025 (part 3 of 5)

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 197

Numbers of homes destroyed or damaged
Public facilities destroyed or damaged
Critical facilities damaged or destroyed and locations (hospital, power stations, industry or manufacturers, water facilities, etc.)
Financial impacts and costs expended by the City; coordinate with Cost Unit Leader in Finance/Administration Section
 Ensure that necessary maps and data pertinent to the operations are obtained  Map areas that may have to be rezoned, destroyed, reconstructed and/or modified because of the disaster. (Consultation with the Planning Section)

Shift Change:
 Provide turnover briefing to position replacement
 Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
FORM - POSITION JOB AID
FORM - CURRENT ICS-214
 Provide all completed documentation to the Documentation Unit  Follow EOC check out procedures, including signing out, workstation clean -up and forwarding phone number where you can be reached
FORM ICS-211
FORM ICS-205

Demobilization and Termination:
 Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
 Complete all required forms, reports, and other documentation  Provide all completed documentation to the Documentation Unit, prior to your departure
 Turn over financial information to Finance/Administration Section Chief  Clean up your work area before you leave
 Provide a forwarding phone number where you can be reached  Be prepared to provide input to the after-action report

Page 352 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 198

7.3.21 Logistics Section Chief
Responsible for managing and coordinating logistical response efforts and the acquisition, transportation, and mobilization of resources
ELEMENTS INCLUDE:
• Supervise the Logistics Section
• Ensure the Logistics function is carried out in support of the EOC • Provide communication services, resource tracking; acquiring equipment, supplies, personnel, facilities, and transportation services; as well as arranging for food, lodging, and other support services as required
• Management of donations
• Establish the appropriate level of branch and/or unit staffing within the Logistics Section, continuously monitoring the effectiveness of the organization and modifying as required
• Ensure Section objectives as stated in the EOC Action Plan are accomplished within the operational period or within the estimated time frame • Coordinate closely with the Operations Section Chief to establish priorities for resource allocation to activated Incident Commands within the affected area • Keep the EOC Director informed of all significant issues relating to the Logistics Section

Reports to:
• EOC Director

Reports:
• Supply / Procurement Unit / Food Unit
• Transportation Unit
• Personnel Unit / Volunteers Coordination Unit
• Communications/IT Unit

Plans and Reports:
• EOC ACTION PLAN

Forms and Guides:
• POSITION JOB AID

Page 353 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 199

• ICS-205 COMMUNICATION LIST
• ICS-211 CHECK-IN LIST
• ICS-213 RESOURCE REQUEST
• ICS-214 ACTIVITY LOG
• FORM RESOURCE TRACKING

Tools:
• WORKSTATION
• POSITION BINDER (CAN BE ELECTRONIC)
• VEST

Activation:
 Check in at the EOC
FORM ICS-211
FORM ICS-205
 Assist with EOC Set-up (if not already fully set-up)
 Check workstation to ensure readiness
 Wear identification vest and read over Job Aid
 Receive situation, section and position briefing from available and appropriate personnel
 Ensure readiness to maintain concise records of position activities FORM ICS-214
 Ensure the Logistics Section is set up properly and that appropriate personnel, equipment, and supplies are in place, including maps, status boards, vendor references, and other resource directories
 Based on the situation, activate Branches/Units within the Section as needed and designate Unit Leaders for each element:
Supply / Procurement / Food Unit
Transportation Unit
Personnel/Volunteers Unit
Communications/IT Branch
 Mobilize sufficient section staffing for 24-hour operations

Page 354 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 200

 Establish communications with the Logistics Section at the Operational Area EOC if activated. Advise Branches and Units within the Section to coordinate with appropriate Branches in the Operations Section to prioritize and validate resource requests from D OCs or Command Posts in the field. This should be done prior to acting on the request
 Meet with the EOC Director and General Staff and identify immediate resource needs
 Meet with the Finance/Administration Section Chief and determine level of purchasing authority for the Logistics Section
 Assist Unit Leaders in developing objectives for the Section as well as plans to accomplish their objectives within the first operational period, or in accordance with the Action Plan
 Provide periodic Section Status Reports to the EOC Director  Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they occur

Response:
 Ensure that Logistic Section position logs and other necessary files are maintained
 Meet regularly with Section staff and work to reach consensus on section objectives for forthcoming operational periods
 Provide the Planning/Intelligence Section Chief with the Logistics Section objectives at least 30 minutes prior to each Action Planning meeting  Attend and participate in EOC Action Planning meetings  Ensure that the Supply / Procurement Unit coordinates closely with the Purchasing Unit in the Finance/Administration Section, and that all required documents and procedures are completed and followed
 Ensure that transportation requirements, in support of response operations, are met
 Ensure that all requests for facilities and facility support are addressed  Ensure that all resources are tracked and accounted for, as well as resources ordered through Mutual Aid
FORM ICS-213
FORM - RESOURCE REQUEST

Page 355 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 201

FORM - RESOURCE TRACKING
 Provide section staff with information updates as required

Shift Change:
 Provide turnover briefing to position replacement.
 Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
FORM - POSITION JOB AID
FORM - CURRENT ICS-214
 Provide all completed documentation to the Documentation Unit  Follow EOC check out procedures, including signing out, workstation clean -up and forwarding phone number where you can be reached
FORM ICS-211
FORM ICS-205

Demobilization and Termination:
 Deactivate appropriate Section Positions when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
 Identify staff to support on -going Recovery Operations and Recovery Plan.

Advise identified staff on their continual support role  Complete all required forms, reports, and other documentation  Provide all completed documentation to the Documentation Unit, prior to your departure
 Turn over financial information to Finance/Administration Section Chief  Clean up your work area before you leave
 Provide a forwarding phone number where you can be reached  Be prepared to provide input to the after-action report

7.3.22 Resource Unit
Responsible for obtaining and delivering all non-fire and non-law-enforcement mutual aid materials, equipment and supplies to support emergency operations

Page 356 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 202

ELEMENTS INCLUDE:
• Supervise the Supply/Food Procurement Unit
• Oversee the procurement and allocation of supplies and materiel not normally provided through mutual aid channels
• Coordinate procurement actions with the Finance/Administration Section Coordinate delivery of supplies and materiel as required
• Coordinate procurement and delivery of food to field activities, shelters and operations centers

Reports to:
• Logistics Section Chief

Plans and Reports:
• EOC Action Plan

Forms and Guides:
• POSITION JOB AID
• ICS-205 COMMUNICATION LIST
• ICS-211 CHECK-IN LIST
• ICS-214 ACTIVITY LOG

Tools:
• WORKSTATION
• POSITION BINDER (CAN BE ELECTRONIC)
• VEST

Page 357 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 203

 Receive situation, section and position briefing from available and appropriate personnel
 Ensure readiness to maintain concise records of position activities FORM ICS-214

Response:
 Determine if requested types and quantities of supplies and material are available in inventory
 Determine procurement spending limits with the Purchasing Unit in Finance / Administration
 Obtain a list of pre-designated emergency purchase orders as required  Whenever possible, meet personally with the requesting party to clarify types and quantities of supplies and material, and verify that the request has not been previously filled through another source
 In conjunction with the Resource Tracking Unit, maintain a status board or other reference depicting procurement actions in progress and their status  Determine if the procurement item can be provided without cost from another jurisdiction or through the Operational Area
 Determine unit costs of supplies and material, from suppliers and vendors and if they will accept purchase orders as payment, prior to completing the order.

Orders exceeding the purchase order limit must be approved by the Finance/Administration Section be fore the order can be completed. If vendor contracts are required for procurement of specific resources or services, refer the request to the Finance/Administration Section for development of necessary agreements
 Determine if the vendor or provider will deliver the ordered items  If delivery services are not available, coordinate pickup and delivery through the Transportation Unit
 In coordination with the Personnel Unit, provide food and lodging for EOC staff and volunteers as required
 Assist field level with food services at camp locations as requested  Coordinate donated goods and services from community groups and private organizations
 Set up procedures for collecting, inventorying, and distributing usable donations

Page 358 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 204

 Keep the Logistics Section Chief informed of significant issues affecting the Supply / Procurement Unit

Page 359 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 205

7.3.23 Transportation Unit
Responsible for coordinating the allocation of transportation resources required to move people, equipment, and essential supplies during emergency response and recovery operations.

ELEMENTS INCLUDE:
• Supervise the Transportation Unit
• In coordination with the Building/Engineering Branch Coordinator, and the Situation Analysis Unit, develop a transportation plan to support EOC operations • Arrange for the acquisition or use of required transportation resources

Reports to:
• Logistics Section Chief

Plans and Reports:
• EOC ACTION PLAN
• TRANSPORTATION PLAN

Forms and Guides:
• POSITION JOB AID
• ICS-205 COMMUNICATION LIST
• ICS-211 CHECK-IN LIST
• ICS-214 ACTIVITY LOG
• RESOURCE TRACKING REPORT
• TRANSPORTATION STATUS

Tools:
• WORKSTATION
• POSITION BINDER (CAN BE ELECTRONIC)
• VEST

Activation:
 Check in at the EOC

Page 360 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 206

FORM ICS-211
FORM ICS-205
 Assist with EOC Set-up (if not already fully set-up)
 Check workstation to ensure readiness
 Wear identification vest and read over Job Aid
 Receive situation, section and position briefing from available and appropriate personnel
 Ensure readiness to maintain concise records of position activities FORM ICS-214

Response:
 Establish and maintain a position log and other necessary files  Routinely coordinate with the Situation Analysis Unit to determine the status of transportation routes in and around the affected area
REPORT - SITUATION STATUS
 Routinely coordinate with the Building/Engineering Branch Coordinator to determine progress of route recovery operations
 Review Transportation Plan (Planning/Intel) which identifies routes of ingress and egress within the City; identify routes of ingress and egress when facilitating the movement of response personnel, the affected population, and shipment of resources and material at site locations
 Establish contact with local transportation agencies and schools to establish availability of equipment and transportation resources for use in evacuations and other operations as needed
FORM - RESOURCE TRACKING
 Keep the Logistics Section Chief informed of significant issues affecting the Transportation Unit

Page 361 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 207

 Turn over financial information to Finance/Administration Section Chief  Clean up your work area before you leave
 Provide a forwarding phone number where you can be reached  Be prepared to provide input to the after-action report

7.3.24 Personnel/Volunteers Unit
Responsible for obtaining, coordinating, and allocating all non -fire and non -law- enforcement mutual aid personnel support requests; registering and coordinating volunteers as DSWs; feeding and caring for all emergency workers; and the overall coordination and care of all City/Agency staff, both paid and volunteer.

ELEMENTS INCLUDE:
• Supervise the Personnel Unit
• Provide personnel resources as requested in support of the EOC and Field Operations • Identify, recruit and register volunteers as required • Develop an EOC organization chart
FORM ICS-207
• Work with the Operations / Planning Section Staff to identify volunteer needs • Develop a plan to distribute these volunteers to necessary places including CERT • Coordinate with the Resources Unit to track all volunteer resources

Report to:
• Logistics Section Chief

Reports:
• Volunteer Organizations Coordinators

Plans and Reports:
• EOC ACTION PLAN – SUPPORTS DEVELOPMENT

Forms and Guides:
• POSITION JOB AID
• ICS-205 COMMUNICATION LIST
• ICS-207 ORGANIZATION CHART

Page 362 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 208

• ICS-211 CHECK-IN LIST
• ICS-214 ACTIVITY LOG
• RESOURCE REQUEST
• RESOURCE TRACKING
• Disaster Service Worker Volunteer (DSWV) REGISTRATION

Tools:
• WORKSTATION
• POSITION BINDER (CAN BE ELECTRONIC)
• VEST

Response:
 Establish and maintain a position log and other necessary files  Manage check-in
FORM ICS-211
FORM ICS-205
 In conjunction with the Documentation Unit, develop a large poster size EOC organization chart depicting each activated position
 Upon check in, indicate the name of the person occupying each position on the chart

Page 363 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 209

 The chart should be posted in a conspicuous place, accessible to all EOC personnel
FORM ICS-207
 Coordinate with the Liaison Officer and Safety Officer to ensure that all EOC staff to include volunteers, receive a current situation and safety briefing upon check-in
FORM ICS-208
 Establish communications with volunteer agencies and other organizations that can provide personnel resources. Coordinate with the Operational Area EOC to activate the Emergency Management Mutual Aid System (EMMA), if required  Process all incoming requests for personnel support
 Identify the number of personnel, special qualifications or training, where they are needed and the person or unit they should report to upon arrival  Determine the estimated time of arrival of responding personnel and advise the requesting parties accordingly
FORM - RESOURCE REQUEST
FORM - RESOURCE TRACKING
 Maintain a status board or other reference to keep track of incoming personnel resources.
 Update EOC organization chart for each operational period  Coordinate with the Liaison Officer and Security Officer to ensure access, badging or identification, and proper direction for responding personnel upon arrival at the EOC
 Assist the Fire & Rescue Branch and Law Enforcement Branch with ordering of mutual aid resources as required. To minimize redundancy, coordinate all requests for personnel resources from the field level through the EOC Operations Section prior to acting on the request
 In coordination with the Safety Officer, determine the need for crisis counseling for emergency workers; acquire mental health specialists as needed  Arrange for childcare services for EOC personnel as required  Establish registration locations with sufficient staff to register volunteers, and issue them disaster service worker identification cards (Coordinate with City Council Liaison for oath if required)
FORM - DSWV REGISTRATION

Page 364 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 210

 Keep the Logistics Section Chief informed of significant issues affecting the Personnel Unit

Volunteer Coordinator
 Staffs Volunteer Team in the EOC and supports the Operations Section, and the Planning Section Resource Unit and the Logistics Section Supply Unit  Establishes one or more assembly and staging sites for volunteers to report for credential screening and potential assignment (Volunteer Reception Centers)  Checks in CERT volunteers and provides information to the Operations Section for CERT deployment
 Manages the Volunteer DSWV process including document management FORM - DSWV REGISTRATION

Page 365 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 211

 Provide a forwarding phone number where you can be reached  Be prepared to provide input to the after-action report

7.3.25 Communications Unit
Responsible for managing all computing needs including desktop/laptop computers, network and communications (internet/wireless, telephones, mobile phones, radios, GETS cards, etc.), printing, audio/visual, and other technology needs for the EOC.

ELEMENTS INCLUDE:
• Coordinate with all sections and branches/groups/units on operating procedures for computing, network, and communications systems.
• Provide support for all EOC Information Systems and ensures automated information links with partner EOCs/DOCs are maintained including, if applicable, audio, visual, and teleconferencing equipment

Reports to:
• Logistics Section Chief

Plans and Reports:
• EOC ACTION PLAN – SUPPORTS DEVELOPMENT
• REPORT - COMMUNICATION STATUS

Forms and Guides:
• POSITION JOB AID
• ICS-205 COMMUNICATION LIST
• ICS-207 ORGANIZATION CHART
• ICS-211 CHECK-IN LIST
• ICS-214 ACTIVITY LOG

Tools:
• WORKSTATION
• POSITION BINDER (CAN BE ELECTRONIC)
• VEST

Activation:

Page 366 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 212

 Check in at the EOC
FORM ICS-211
FORM ICS-205
 Assist with EOC Set-up (if not already fully set-up)
 Check workstation to ensure readiness
 Wear identification vest and read over Job aid
 Receive situation, section and position briefing from available and appropriate personnel
 Ensure readiness to maintain concise records of position activities FORM ICS-214

Response:
 Develop Communication Plan for all communication modes within the EOC and field Incident Command Posts when needed
FORM ICS-205
 Determine what communications equipment is necessary
 Provide technical information as required
 Manage data and telephone services for the EOC. Receive any priorities or special requests
 Provide communications briefings and technology status reports as requested at action planning meetings
REPORT - COMMUNICATION STATUS

Shift Change:
 Provide turnover briefing to position replacement
 Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
FORM - POSITION JOB AID
FORM – CURRENT ICS-214
 Provide all completed documentation to the Documentation Unit  Follow EOC check out procedures, including signing out, workstation clean -up and forwarding phone number where you can be reached
FORM ICS-211

Page 367 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 213

FORM ICS-205

7.3.26 Finance/Administration Section Chief
Responsible for the financial support, response, and recovery for the incident.

ELEMENTS INCLUDE:
• Supervise the Finance/Administration Section
• Ensure that all financial records are maintained throughout the emergency • Ensure that all on-duty time is recorded for all emergency response personnel • Ensure that all on -duty time sheets are collected from EOC staff; Departments are collecting these from DOC staff, and Field Supervisors / Incident Commander(s) are for their staff
• Ensure there is a continuum of the payroll process for all employees responding to the emergency
• Determine/remind individuals of purchase order limits for the procurement function in Logistics
• Ensure that workers’ compensation claims, resulting from the response are processed within a reasonable time
• Ensure that all travel and expense claims are processed within a reasonable time • Ensure that all recovery documentation is accurately maintained and submitted on the appropriate forms to FEMA and/or Cal OES

Reports to:

Page 368 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 214

• EOC Director

Reports:
• Cost Accounting / Purchasing Unit
• Time Unit
• Compensation & Claims Unit

Plans and Reports:
• EOC ACTION PLAN

Forms and Guides:
• POSITION JOBAID
• ICS-205 COMMUNICATION LIST
• ICS-211 CHECK-IN LIST
• ICS-214 ACTIVITY LOG
• PA DAMAGE CATEGORIES – FEMA: FP 104-009-2 Public Assistance Program and Policy Guide (PAPPG) V3.0
• FEMA PA WEBSITE

Tools:
• WORKSTATION
• POSITION BINDER (CAN BE ELECTRONIC)
• VEST

Page 369 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 215

 Ensure readiness to maintain concise records of position activities FORM ICS-214
 Ensure that the Finance/Administration Section is set up properly and that appropriate personnel, equipment, and supplies are in place  Based on the situation, activate units within section as needed and designate Unit Coordinators for each element:
Time Keeping Unit
Cost Accounting Unit
Compensation & Claims Unit
 Ensure that sufficient staff are available for a 24-hour schedule, or as required  Meet with the Logistics Section Chief and review financial and administrative support requirements and procedures
 Determine the level of purchasing authority to be delegated to Logistics Section  Meet with all Unit Leaders and ensure that responsibilities are clearly understood
 In conjunction with Unit Leaders, determine the initial Action Planning objectives for the first operational period
 Notify the EOC Director when the Finance/Administration Section is operational  Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they occur

Response:
 Ensure that Finance/Administration Section position logs and other necessary files are maintained
 Ensure that displays associated with the Finance / Administrative Section are current, and that information is posted in a legible and concise manner  Participate in all Action Planning meetings
 Brief all Unit Leaders and ensure they are aware of the EOC objectives as defined in the Action Plan
 Keep the EOC Director, General Staff, and elected/other officials aware of the current fiscal situation and other related matters, on an on-going basis  Ensure that the Cost Accounting / Purchasing Unit maintains all financial records throughout the emergency

Page 370 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 216

 Ensure that the Time Keeping Unit tracks and records all agency staff time  In coordination with the Logistics Section, ensure that the Purchasing Unit processes purchase orders and develops contracts in a timely manner  Ensure that the Compensation & Claims Unit processes all workers’ compensation claims, resulting from the emergency, in a reasonable timeframe, given the nature of the situation
 Ensure that the Time Keeping Unit processes all timesheets and travel expense claims promptly
 Ensure that the Finance/Administration Section provides administrative support to other EOC Sections as required.
 Ensure that all recovery documentation is accurately maintained by the Cost Accounting / Purchasing Unit during the response, and submitted on the appropriate forms to FEMA and/or Cal OES

Demobilization and Termination:
 Deactivate appropriate Section Positions when authorized by EOC Director and follow Demobilization Unit Leader directions/plan.
 Identify staff to support on -going Recovery Operations and Recovery Plan.

Page 371 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 217

 Clean up your work area before you leave
 Provide a forwarding phone number where you can be reached  Be prepared to provide input to the after-action report

Page 372 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 218

7.3.27 Cost Accounting / Purchasing Unit
Responsible for collecting and maintaining documentation for the incident to help the planning and recovery efforts.

ELEMENTS INCLUDE:
• Collect cost information and performing cost-effectiveness analysis • Provide cost estimates and cost savings recommendations • Address financial matters involving vendor contracts

Reports to:
• Finance/Administration Section Chief

Plans and Reports:
• EOC Action Plan

Forms and Guides:
• POSITION JOB AID
• ICS-205 COMMUNICATION LIST
• ICS-211 CHECK-IN LIST
• ICS-214 ACTIVITY LOG
• PA DAMAGE CATEGORIES – FEMA: FP 104 -009-2 PUBLIC ASSISTANCE PROGRAM AND POLICY GUIDE (PAPPG) V3.0
• FEMA PA WEBSITE

Tools:
• WORKSTATION
• POSITION BINDER (CAN BE ELECTRONIC)
• VEST

Activation:
 Check in at the EOC
FORM ICS-211
FORM ICS-205

Page 373 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 219

 Assist with EOC Set-up (if not already fully set-up)
 Check workstation to ensure readiness
 Wear identification vest and read over Job Aid
 Receive situation, section and position briefing from available and appropriate personnel
 Ensure readiness to maintain concise records of position activities FORM ICS-214

Response:

Cost Accounting
 Establish and maintain a position log and other necessary files  Establish (or implement) an accounting system and special cost codes associated with this emergency
 Monitor all emergency expenditures and resource status change costs FORM ICS-210
 Ensure that all sections and units are documenting cost related information.  Collect, and compile cost information at the end of each shift  Obtain and record all cost data to cover:
Personnel
Equipment
Rental/Contract Equipment
Supplies from outside vendors
Contracts for special or emergency services
 Coordinate with the Documentation Unit on content and format of cost related files to be transferred
 Prepare cost estimates related to EOC objectives and strategies. Be prepared to discuss these at EOC Planning Meetings, if required
 Compile cumulative cost records on a daily basis
 Ensure that departments are compiling cost information using any special agency/jurisdiction cost codes
 Ensure that estimate costs are replaced with actual costs where known

Page 374 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 220

 Provide verbal or written reports to the Finance/Administration Section Coordinator upon request
 Prepare and maintain a cost report to include cumulative analysis, summaries and total expenditures related to the emergency
 Organize and prepare records for audits as necessary
 Act as the liaison for the EOC with County and other disaster assistance agencies to coordinate the cost recovery process
 Prepare all required state and federal documentation as necessary to recover allowable costs

Procurement
 Establish and maintain a purchasing system. Review the emergency purchasing procedures. Prepare and sign contracts as needed, be sure to obtain concurrence from the Finance/Administration Section Coordinator  Ensure that all contracts identify the scope of work and specific site locations  Negotiate rental rates not already established or purchase prices with vendors as required
 Admonish vendors as necessary, regarding unethical business practices, such as inflating prices or rental rates for their merchandise or equipment during emergencies
 Finalize all agreements and contracts, as required. Complete final processing and send documents to Budget and Payroll for payment
 Verify cost data in the pre -established vendor contracts and/or agreements. In coordination with the Logistics Section, ensure that the Purchasing Unit processes purchase orders and develops contracts in a timely manner  Keep the Finance/Administration Section Coordinator informed of all significant issues involving the Purchasing Unit

Page 375 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 221

 Provide all completed documentation to the Documentation Unit  Follow EOC check out procedures, including signing out, workstation clean -up and forwarding phone number where you can be reached
FORM ICS-211
FORM ICS-205

Demobilization and Termination:
 Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan
 Complete all required forms, reports and other documentation  Provide all completed documentation to the Documentation Unit, prior to your departure
 Turn over financial information to Finance/Administration Section Coordinator  Clean up your work area before you leave
 Provide a forwarding phone number where you can be reached  Be prepared to provide input to the after-action report

Page 376 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 222

7.3.28 Time Unit
Responsible for working with all Department Liaisons and Sections to ensure field units track hours worked by personnel and volunteers and preparing daily personnel time recording documents.

ELEMENTS INCLUDE:
• Track, record, and report all on-duty time for personnel working during the emergency • Ensure that personnel time records, travel expense claims and other related forms are prepared and submitted to budget and payroll office
• Supervise the Time Keeping Unit

Reports to:
• Finance/Administration Section Chief

Plans and Reports:
• EOC Action Plan

Forms and Guides:
• POSITION JOB AID
• ICS-205 COMMUNICATION LIST
• ICS-210 RESOURCE STATUS CHANGE
• ICS-211 CHECK-IN LIST
• ICS-214 ACTIVITY LOG
• FORM RESOURCE TRACKING

Tools:
• WORKSTATION
• POSITION BINDER (CAN BE ELECTRONIC)
• VEST

Activation:
 Check in at the EOC
FORM ICS-211

Page 377 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 223

FORM ICS-205
 Assist with EOC Set-up (if not already fully set-up)
 Check workstation to ensure readiness
 Wear identification vest and read over Job Aid
 Receive situation, section and position briefing from available and appropriate personnel
 Ensure readiness to maintain concise records of position activities FORM ICS-214

Response:
 Establish and maintain a time keeping system
FORM ICS-211
FORM - RESOURCE TRACKING
FORM ICS-210
 Initiate, gather, or update time reports from all personnel, to include volunteers assigned to each shift
 Ensure that time records are accurate and prepared in compliance with policy  Obtain complete personnel rosters from the Personnel Unit. Rosters must include all EOC personnel as well as personnel assigned to the field level  Provide instructions for all supervisors to ensure that time sheets and travel expense claims are completed properly and signed by each employee prior to submitting them
 Establish a file for each employee or volunteer within the first operational period.

Maintain a fiscal record for as long as the employee is assigned to the response.  Keep the Finance/Administration Section Chief informed of significant issues affecting the Time-Keeping Unit.

Page 378 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 224

Page 379 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 225

7.3.29 Compensation & Claims Unit
Responsible for investigating and processing physical-injury and property-damage claims arising from emergency/disaster incident
ELEMENTS INCLUDE:
• Supervise the Compensation & Claims Unit
• Oversee the investigation of injuries and property/equipment damage claims arising out of the emergency
• Complete all forms required by workers’ compensation program • Maintain a file of injuries and illnesses associated with the emergency which includes results of investigations

Reports to:
• Finance Section Chief

Plans and Reports:
• EOC ACTION PLAN

Forms and Guides:
• POSITION JOBAID
• ICS-205 COMMUNICATION LIST
• ICS-208 SAFETY MESSAGE
• ICS-211 CHECK-IN LIST
• ICS-215A SAFETY ANALYSIS
• ICS-214 ACTIVITY LOG
• ICS-227 CLAIMS LOG
• PA DAMAGE CATEGORIES – FEMA: FP 104 -009-2 PUBLIC ASSISTANCE PROGRAM AND POLICY GUIDE (PAPPG) V3.0
• FEMA PA WEBSITE

Tools:
• WORKSTATION
• POSITION BINDER (CAN BE ELECTRONIC)

Page 380 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 226

• VEST

Response:
 Establish and maintain a compensation and claims system.  Maintain a chronological log of injuries and illnesses, and property damage reported during the emergency
FORM ICS-227
 Investigate all injury and damage claims as soon as possible  Prepare appropriate forms for all verifiable injury claims and forward them to Workers’ Compensation within the required time frame consistent with City policy and procedures
 Coordinate with the Safety Officer regarding the mitigation of hazards FORM ICS-208
FORM ICS-215A
 Keep the Finance/Administration Chief informed of significant issues affecting the Compensation & Claims Unit

Shift Change:

Page 381 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 227

 Provide turnover briefing to position replacement.
 Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period
FORM - POSITION JOB AID
FORM - CURRENT ICS-214
 Provide all completed documentation to the Documentation Unit

 Follow EOC check out procedures, including signing out, workstation clean -up and forwarding phone number where you can be reached
FORM ICS-211
FORM ICS-205

Page 382 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 228

7.4 Appendix D: EOC Staffing Roster
It is important to maintain a roster of personnel who are available to staff the City EOC in the event of an activation. The purpose of this section is to provide a procedure for maintaining a current roster of City employees available to staff the specific EOC positions identified in the Base Plan. A form is provided below for this purpose. In addition, the procedure for maintaining current phone numbers for these personnel is described below.

The following procedures should be performed quarterly or as needed by the City Manager’s Office. The tables below should be updated to reflect qualified EOC staff (for further information regarding each position, refer to Section 4.2.4 in the Base Plan). This quarterly update should ensure there is a sufficient number of personnel who are available, given the leave, transfer or separation of staff that may occur. For each EOC staff position, the names of primary and secondary personnel should be listed. In addition, primary and secondary phone numbers for all qualified EOC Team staff should be updated monthly in the Everbridge system. To finalize the quarterly update, the Environmental Affairs Manager should email the roster to all qualified EOC Team personnel for verification of availability and send the updated phone contact information to these personnel via the Everbridge system for verification purposes.

Vest colors: Management - Yellow; Operations - Red; Plan & Intel - Blue; Logistics - Orange; Finance - Green; Observers - White; Elected - Tan

PITTSBURG EOC-MANAGEMENT

POSITION PRIMARY SECONDARY
Title Name Email Name Email
EOC Director
Public
Information
Officer

Page 383 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 229

EOC Coordinator
EOC Liaison /
Safety
City Council
Liaison
Legal Advisor /
City Attorney
Scribe

Runners ~ Assign 2 staff members as runners for primary and secondary to serve as runners for all EOC sections - may not need after WebEOC.

PITTSBURG EOC-OPERATIONS

POSITION PRIMARY SECONDARY
Title Name Email Name Email
Operations Chief
Law
Enforcement
Public Works /
Utilities
Building/
Engineering
Care, Shelter &
Animals,

Page 384 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 230

Functional
Assessment
Damage
Assessment
Fire & Rescue
Operations
EMS &
Hazardous
Materials

Page 385 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 231

PITTSBURG EOC- PLANNING AND INTELLIGENCE

POSITION PRIMARY SECONDARY
Title Name Email Name Email
Planning Chief
Situation Status /
Analysis
Technical - GIS
Social Media
Documentation /
Message Center
Advanced
Planning /
Recovery
To be assigned later to Situation Status as required/needed as event unfolds ** Message Center may not be needed after WebEOC. TBD.

PITTSBURG EOC-LOGISTICS

POSITION

PRIMARY

SECONDARY

Title Name Email Name Email

Page 386 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 232

Logistics Chief
Resource Unit
Transportation
Resources
Communications
Liaison / IT
Personnel /
Volunteers

PITTSBURG EOC-FINANCE

POSITION PRIMARY SECONDARY
Title Name Email Name Email
Finance Chief
Cost Accounting
Time
Comp & Claims

Page 387 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 233

7.5 Appendix E: Action Planning and Situation Reporting

7.6 Action Planning
The EOC Action Plan is required during activation and an important document to Cal OES and FEMA demonstrating processes and procedures followed during an event. The Action Plan is a key document submitted for Disaster Recovery and Cal OES / FEMA may request to review this document if visiting the agency during an event.

Development of the Action Plan
The ICS emphasizes orderly and systematic planning. The Action Plan is the central tool for planning during a response to an emergency. The Action Plan is prepared by the Planning Section Chief with input from the appropriate sections and Units of the EOC. It should be written at the outset and revised continually throughout the response.

Incidents vary in their type, complexity, size, and requirements for detailed and written plans. An initial response for an incident that is readily controlled may not require a written Action Plan. However, larger, more complex incidents will require an A ction Plan to coordinate activities. The level of detail required in an Action Plan will vary according to the complexity of the response. The Action Plan process ensures timely and coordinated development of situational awareness, objectives, tactics, pla nning, execution, and assessment of and for emergency response.

The following outlines the process required to develop an Action Plan. Following the steps below will allow effective development of an Action Plan, while minimizing the time required to do so.

General Responsibilities of the Planning Section
The Planning Section Chief should review with the EOC Director and General Staff the following responsibilities associated with the development of the Action Plan prior to the planning meeting.

EOC Director
• Provide general incident objectives and strategy
• Provide direction or overall management and strategy
• Approve the completed Action Plan by signature

Planning Section Chief
• Conduct the planning meeting and operation shift briefing

Page 388 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 234

• Coordinate preparation of the Action Plan

Operations Section Chief
• Determine resource requirements
• Determine tactics
• Determine work assignments for operations personnel

Logistics Section Chief
• Establish the procedure for resource ordering
• Ensure that the Logistics Section can support the Action Plan

Finance/Administration Section Chief
• Provide cost implications of incident objectives as required • Ensure that the Action Plan remains within the financial limits established by the EOC Director
The Planning Cycle
Action Plan development involves nine steps. Once the initial response is complete, an eight(8)-step process is repeated for each operational period.

Page 389 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 235

. Initial Response

The planning cycle should begin immediately after the event. The initial response to the event, at the EOC level, will be to activate the EOC. Based on the initial assessment of the emergency, the EOC Director or Planning Section Chief will provide an Inci dent Briefing using an ICS FORM 201. A template for conducting the Initial Meeting is provided in Figure E-1.

The ICS FORM 201 should include information on potential operational objectives, the current state of situational awareness, resources employed and deployed, and significant actions.

Page 390 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 236

Facilitator: EOC Director or Planning/Intelligence Section Chief Purpose:

• Review and/or Update EOC Objectives and Action Plan
• Establish Operational Periods
• Identify Conditions, Action, and Needs (CAN)

Attendees:

Management and General Staff (Sections Chief / Coordinators and above)
(Add members as required)

1. Introductions (EOC Management, General Staff and others) (Plans) ❑

2. Discuss situation as obtained from field and other EOCs/DOCs (Plans)
❑

3. Review and/or Update Objectives and/or stock Action Plan (Plans) ❑

4. CAN Reports (Conditions, Actions, Needs)
• Management (Director)
• Operations (Operations Chief/Coord)
• Logistics (Logistics Chief/Coord)
• Finance (Finance Chief/Coord)
• Planning/Intelligence (Planning/Intelligence Chief/Coord) ❑

5. Establish Operational Periods (Director) ❑

6. Review and/or establish timing of coordination meetings (e.g., Objectives Meeting, Strategy Meeting, Planning Meeting) ❑

7. Roundtable and Closing Comments (All) ❑

8. Adjourn (Plans) ❑
Figure E-1: Initial Meeting Template (One time only)

Page 391 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 237

Outcome(s): Set the pace for the Action Planning process

Next Step(s):
• Prepare for the Objectives Meeting
• Objectives Meeting time: ___________________________________________

Page 392 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 238

. Set Incident Objectives Meeting

Before finalizing the Incident Objectives, the EOC Director will provide a draft copy to the Operations Section Chief. The Operations Section Chief should ensure that the Incident Objectives are understood and that they are realistic.

After discussion, the Incident Objectives are written on ICS Form 202 and delivered to the Operations Section Chief, Planning Section Chief, PIO and Liaison Officer to inform them of the strategy for the next shift. The Planning Section Chief then prepares for the Tactics Meeting.

Guidelines for the EOC Director on Setting Goals and Objectives Setting or reaffirming goals and objectives at the beginning of each shift is the duty of, and must be a top priority for, the EOC Director.

Three important guidelines:

Page 393 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 239

1. Goals and objectives must be clearly stated, understood and measurable so that the EOC Team may determine the extent to which goals and objectives are accomplished during the current operations shift.

2. Goals and objectives must be attainable given the
people, equipment and supplies available during that
operations shift.

3. Goals and objectives must be broad and flexible
enough for the Operations Section Chief to achieve
them the best way possible.

Facilitator: Planning/Intelligence Section Chief
Purpose: • Assess previous objectives to determine carry-over items • Identify and prioritize EOC Objectives for the NEXT OPERATIONAL PERIOD
• Discuss and resolve limitations in supporting EOC Objectives

Attendees:

Operations, Logistics, Finance, Plans, Safety Officer, EOC Coordinator (Add members as required)

1. Introductions (EOC Management, General Staff and others) ❑

2. Discuss current situation and assess previous objectives to determine carry-over items
❑

3. Establish and prioritize EOC Objectives for the NEXT OPERATIONAL PERIOD
• Management (EOC Coordinator)
• Operations (Operations Chief/Coord)
• Logistics (Logistics Chief/Coord)
• Finance (Finance Chief/Coord)
• Planning/Intelligence (Planning/Intelligence Chief/Coord) ❑

Page 394 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 240

4. Discuss needs for additional plans (e.g., Evacuation Plan, Traffic Plan, etc.)
❑

5. Roundtable and Closing Comments (All) ❑

6. Adjourn (Plans) ❑
Figure E-2: Objectives Meeting Template

Outcome(s): A set of EOC Objectives for the NEXT OPERATIONAL PERIOD

Next Step(s):
• EOC Director approves EOC Objectives
• Section Meetings to Prepare for the Strategy Meeting
• Strategy Meeting time: ___________________________________________

Page 395 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 241

. Command and General Staff Section Meetings / Preparing for the Strategy Meeting

ICS Form 201, Incident Briefing Form, and/or ICS Form 209, Incident Status Summary Form, are reviewed by Section Chiefs with their staff and other appropriate EOC Team members. The EOC Director will update the initial objectives if warranted. Upon review, the Planning Section Chief will provide the necessary alternatives and strategies before the Strategy Meeting begins.

Page 396 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 242

. Strategy Meeting
The Operations Section Chief, Safety Officer, Logistics Section Chief and Logistics Section Unit Leaders attend the Strategy Meeting. The Operations Section Chief leads the Strategy Meeting.

Resource availability and prioritization are reviewed. Resource assignments to support field elements will consist of the kind, type, and number of resources available and required to achieve the objectives for the Operational Period. If the required resources will not be available, then an adjustment should be made to the strategy being planned. It is critical that, to the extent possible, resource availability and the availability of other required

Page 397 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 243

support be determined in advance of determining strategies for tactical operations.

The ICS Forms 215, Operational Planning Worksheet, and 215A, Incident Safety Analysis, are used to document the Tactics Meeting. These forms should be completed at least one hour prior to the Planning Meeting. Figure E-3 provides a template for the Strategy Meeting.

Facilitator: Operations Section Chief
Purpose: • Ensure the EOC Action Plan supports the EOC Objectives • Address and resolve coordination or support issues
• Identify resources to address limitations
• Finalize strategies and responsibilities for the NEXT OPERATIONAL PERIOD

Attendees:

Operations, Logistics, Logistics Units, Planning, Safety Officer, EOC Coordinator
(Add members as required)

1. Bring meeting to order, conduct roll call and cover ground rules (Planning)
❑

2. Review current and projected situation (Planning) ❑

3. Review Approved EOC Objectives (Planning) ❑

4. Review Draft Strategies
(consider resource needs and staffing levels)
• Management (EOC Coordinator)
• Operations (Operations Chief)
• Logistics (Logistics Chief)
❑

5. Identify logistical capabilities, limitations and support needs (e.g., Communications, IT, vendor issues, etc.) (Logistics) ❑

Page 398 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 244

6. Identify, discuss, mitigate safety issues, and requirements (Safety Officer)
❑

7. Roundtable and Closing Comments (All) ❑

8. Adjourn (Plans) ❑
Figure E-3: Strategy Meeting

Outcome(s): Completed EOC Strategies to support the EOC Objectives

Next Step(s):
• Prepare Draft EOC Action Plan for the Planning Meeting • Planning Meeting time: ___________________________________________ . Section Meetings / Preparing for the Planning Meeting

Page 399 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 245

Following the Strategy Meeting, the Section Chiefs review the results with their staffs.

Preparations are made for the Planning Meeting, including the following actions coordinated by the Planning Section:
• Review the ICS Form 215 developed in the Strategy Meeting • Review the ICS Form 215A, Incident Safety Analysis (prepared by the Safety Officer), based on the information in the ICS Form 215
• Assess current operations effectiveness and resource efficiency • Gather information to support incident management decisions

Page 400 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 246

. Planning Meeting

The Planning Meeting provides the opportunity for the Management and General Staff to review and validate the operational plan as proposed by the Operations Section Chief.

Attendance is required for all Management and General Staff. Additional EOC personnel may attend at the request of the Planning Section Chief or the EOC Director. The Planning Section Chief conducts the Planning Meeting following the agenda template in Figure E-

4. The Operations Section Chief delineates the amount and type of resources field units will need to accomplish the plan.

Page 401 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 247

At the conclusion of the meeting, the Planning Section Staff will indicate when all elements of the plan and support documents are required to be submitted so the plan can be collated, duplicated and made ready for the Operational Period Briefing.

Facilitator: Planning/Intelligence Section Chief
Purpose:

• Review the Draft EOC Action Plan, adjust as needed
• Discuss and resolve issues prior to approving EOC Action Plan • Obtain buy -in / support of EOC Action Plan from Management and General Staff
• Obtain EOC Director’s VERBAL APPROVAL of EOC Action Plan

Attendees:

Operations, Logistics, Finance, Planning, Safety Officer, EOC Coordinator
(Add members as required)

1. Situation Update (Planning/Intelligence Chief) ❑

2. Review EOC Objectives and Strategy for the NEXT OPERATIONAL PERIOD
❑

3. Review all other parts of the Draft EOC Action Plan • Management (EOC Coordinator)
• Operations (Operations Chief)
• Logistics (Logistics Chief)
• Finance (Finance Chief)
• Planning (Planning/Intelligence Chief)
❑

4. Obtain feedback and commitment from Management and General Staff to support the EOC Action Plan
❑

5. Obtain EOC Director’s VERBAL APPROVAL of the EOC Action Plan ❑

6. Roundtable and Closing Comments (All) ❑

Page 402 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 248

7. Adjourn (Plans) ❑
Figure E-4: Planning Meeting Template

Outcome(s): A review and verbal approval of the EOC Action Plan

Next Step(s):
• Finalize EOC Action Plan and obtain signed approval from EOC Director • Prepare for the Action Plan Briefing with all EOC Staff • Action Plan Briefing time: ________________________________________

Page 403 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 249

. Final Action Plan Preparation and Approval

The next step in the Action Plan Process is final plan preparation and approval. The written plan is comprised of a series of standard forms and supporting documents, developed during this process that convey the EOC Director’s intent and the Operations Se ction’s direction in accomplishing the plan for that Operational Period.

For simple incidents of short duration, an Action Plan will be developed by the EOC Director and communicated to subordinates in a verbal briefing. The planning associated with this level of complexity does not demand the formal planning meeting process as highlighted above.

Page 404 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 250

Certain conditions result in the need for the EOC Director to engage a more formal process.

A written Action Plan should be considered under the following conditions:
• Two or more jurisdictions are involved in the response • The incident continues into the next Operational Period • A number of ICS organizational elements are activated (e.g., when General Staff Sections are staffed)
• It is required to support recovery processes
• An evacuation or community hazardous materials incident is involved, in which case, a written Action Plan is required

Page 405 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 251

. Action Plan Briefing

The Action Plan Briefing may also be referred to as the Shift Briefing. This briefing is conducted at the beginning of each Operational Period and presents the Action Plan to the next shift. Following the Action Plan Briefing, Sections Chiefs will meet wit h their assigned staff for a detailed review of their respective assignments. Figure E-5 provides a template for the Action Plan Briefing.

Page 406 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 252

Facilitator: Planning/Intelligence Section Chief
Purpose: • Distribute approved EOC Action Plan
• A “stand -up” briefing conducted at the end / beginning of each Operational Period to brief the EOC Action Plan to oncoming EOC Staff
Attendees: All EOC Staff - Distribute the approved EOC Action Plan to all EOC Staff before the briefing begins

1. Current Situation Review (Planning /Intelligence Chief or Sit Stat Lead)
❑

2. Weather Conditions (Planning/Intelligence Chief or Sit Stat Lead)
❑

3. Review Objectives from EOC Action Plan (Planning) ❑

4. Brief out status & strategies
Management (Director)
Operations (Operations Chief)
Logistics (Logistics Chief)
Finance (Finance Chief)
Planning (Planning/Intelligence Chief)
❑

5. Provide Logistics Guidance (i.e., forms, process) (Logistics) ❑

6. Provide Finance/Administration Guidance (i.e., forms, process)
(Finance)
❑

7. Provide other guidance as needed ❑

8. Provide Safety Guidance (Safety Officer) ❑

9. Closing Comments (Director) ❑

Page 407 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 253

Outcome(s): A completed EOC Action Planning process

Next Step(s):
• Execute and assess the plan
• Prepare for the next Objectives Meeting
• Objectives Meeting time: ________________________________________

Page 408 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 254

. Execute Plan and Assess Progress

The Operations Section directs the implementation of the plan. The supervisory personnel within the Operations Section (e.g., Operations Section Chief, Branch Directors, Division or Group) are responsible for implementation of the plan for the specific Ope rational Period. The plan is evaluated at various stages in its development and implementation.

The Operations Section Chief may make appropriate adjustments during the Operational Period to ensure that the objectives are effectively met.

Page 409 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 255

7.7 Appendix F: After-Action Report
City of Pittsburg After-Action Report

Emergency Name: _________________ Date of Emergency:
_________________

Date: ________ Page ____ of _____

Summary of the Emergency:

Response Actions Taken:

EOC Positions Staffed:

Key Response Actions
Taken:

Key Recovery Activities:

What Went Right:

Page 410 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 256

What Went Wrong:

Improvements and/or
Recommendations:

Prepared by:

Reviewed and Approved
by:

7.8 Appendix G: Recovery Operations Framework
This Framework defines how the whole community, including emergency managers, community development professionals, recovery practitioners, City departments, private sector, NGO leaders and the public will collaborate and coordinate to more effectively utilize existing resources to promote resilience and support the recovery of those affected by an incident. The framework advances the concept that recovery extends beyond simply repairing damaged structures. It also includes the continuation or restoration of services critical to supporting the physical, emotional and financial well -being of impacted community members.

Recovery includes the restoration and strengthening of key systems and resource assets that are critical to the economic stability, vitality and long -term sustainability of the communities themselves. These include health (including behavioral health) and human services capabilities and networks, public and private disability support and service systems, educational systems, community social networks, natural and cultural resources, affordable and accessible housing, infrastructure systems, and local econom ic drivers.

Together, these elements of recovery contribute to rebuilding resilient communities equipped with the physical, social, cultural, economic and natural infrastructure required to meet future needs.

Page 411 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 257

The recovery process is best described as a sequence of interdependent and often concurrent activities that progressively advance a community toward its planned recovery outcomes. Decisions made and priorities set by a community pre-disaster and early in the response process have a cascading effect on the nature, speed and inclusiveness of recovery. Figure G -1 depicts the interconnectedness of recovery activities from pre - incident through the long term.

Figure G-1: Recovery Continuum

Page 412 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 258

SEMS Disaster Recovery Organization
The National Disaster Recovery Framework (NDRF) strongly recommends that local government leaders appoint a Local Disaster Recovery Manager (LDRM) to serve as the central manager for recovery coordination activities for the jurisdiction. The role of the LDRM is to organize, coordinate, and advance the recovery at the City level. The LDRM will serve as the jurisdiction’s primary point of contact with the state agencies. The City has selected the Director of Community Development to fill this position.

The City has established a Disaster Council under Pittsburg Municipal Code Chapter 2.44.

The Disaster Council may convene to review a recovery plan, make recommendations on priorities, objectives, and issues to be addressed in the recovery plan. The Mayor serves as the Chair of the Disaster Council; the City Manager serves as the Vice-Chair.

To support the LDRM, the City uses an ICS structure that complements and augments the EOC. Figure G -2 depicts the City’s disaster recovery organization called a Recovery Operations Center (ROC).

Figure G-2: City Recovery Organization

All City Departments will support the ROC with staff and resources. They will also coordinate providing additional contract staff and services as required.

Damage Assessments and Incident Impacts
After a disaster, the City will seek to rebuild and revitalize all sectors of the community, Federal Emergency
Management Agency
California Office of
Emergency Services
Director of Community
Development
Operations Section
Public Works
Planning Section
Comm Development
Logistics Section
Parks and Rec /
Housing
Finance Section
Finance/HR/PPC

Page 413 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 259

including local critical infrastructure and essential services. City Departments also must focus on business retention and the redevelopment of housing units that are damaged or destroyed. The process of repairing and rebuilding presents an opportunity for the local government to promote and integrate mitigation measures into recovery rebuilding strategies and plans.

The City EOC will compile damage assessments that are provided by City in responding to the disaster. Additional information must be collected from privately owned critical infrastructure providers and commercial entities located in the City. Detailed dama ge assessments of City facilities must be completed by:
• Community Development
• Pittsburg Marina
• Parks and Recreation
• Pittsburg Power Company
• Police Department
• Public Works for water treatment plant and water distribution systems, sewers, storm drains, streets, sidewalks, streetlights, street trees, and buildings

Additional damage assessments must be collected from other organizations including:
• Caltrans
• Cellular service providers such as AT&T, Verizon and others • Pacific Gas and Electric
• Pittsburg Unified School District
• Pittsburg Chamber of Commerce
• Local hospitals and medical clinics
• Long term care and skilled nursing facilities
• Churches and other NGOs

Damage Assessments should include the following information at a minimum:
• Location such as street address or description of location (e.g., 1200 feet of 12” watermain located under Harbor Street from California Avenue to East 14th Street) • Potential hazards
• Detailed description of facility (number of buildings, dimensions, size, use, contents, occupancy)

Page 414 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 260

• Detailed description of damage by construction systems (foundations, walls, roofing, HVAC, electrical, plumbing, IT, fixtures, pavement and parking) • Estimated cost associated with damage
• Insurance coverage and limits

Not all the information may be available initially and acquiring it may require professional engineering services. Cal OES operates the Statewide SAP for post-earthquake damage assessments. The SAP provides certified engineers and scientists to support jurisdictions after a disaster. More information on the SAP Guidelines is available on the Cal OES website.

The ROC Planning Section is responsible for compiling damage assessments and providing information and displays to the LDRM to support resource requests and prioritization. Damage assessment information should also be provided to Cal OES and FEMA to support their PDA for Stafford Act assistance programs such as Individual and Public Assistance.

Recovery Reporting and Documentation
Keeping accurate, complete records of recovery efforts is essential for reimbursement and promotes efficient use of limited resources and funds. The ROC Finance Section is responsible for maintaining documentation for the post disaster recovery process.

Documentation is required for the following disaster related activities:
• Staff overtime
• Emergency protective measures
• Mutual aid support from other jurisdictions
• Contracted emergency services and equipment
• Disaster debris removal (the City is developing a Disaster Debris Plan) • Inspections, repairs and reconstruction of City facilities

Documentation goes beyond a description of the extent and nature of the damage to facilities. It should also include detailed assessments of the overall community impacts.

Key indicators are:
• Percent of housing stock affected
• Percent of community without essential services including fuel, groceries and prescription medication access
• Status of public and private schools

Page 415 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 261

• Businesses that have shut down or reduced operations
• Available funds for recovery financing
• Number of people in long term shelters
• Percent of population displaced
• Impacts on neighboring jurisdictions and the region

Monitoring these indicators provides City leaders with information essential to guide recovery planning efforts, request resources and determine priorities.

Disaster Assistance Programs
There are numerous disaster assistance programs. They are administrated by federal, state and local government, NGOs and private organizations.

Federal programs include:
• Stafford Act Programs – These are discussed in detail in Sections G.4 and G.5. • Disaster Housing Assistance Program – This is a federal program administered by FEMA that provides temporary housing to disaster victims during presidentially declared disasters.
• Disaster Mortgage and Rental Assistance Program – This program provides grants for home related mortgage or rent payments to disaster victims, who, as a result of a disaster, have lost their job or business and face foreclosure or eviction from their homes. It is a federal program available under a presidentially declared disaster. • Housing and Urban Development (HUD) Program – This program is offered to families that meet certain income guidelines and may provide a percentage of the rental cost for a limited period to disaster victims. It is also available under a presidentially declared disaster.
• Small Business Administration (SBA) – This program is automatically implemented following a presidential disaster declaration for Individual Assistance or may be implemented at the request of the governor. It provides low interest loans to businesses and individuals who have suffered disaster losses. • Individual and Family Grant Program (IFGP) – This is authorized only by a federal disaster declaration. It provides grants to disaster victims who are not eligible for SBA loans.

Page 416 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 262

• Cora Brown Fund - This is authorized only by a federal disaster declaration. The fund provides disaster victims with assistance provided they are not eligible for any other disaster assistance award from the government or other organizations • U.S. Department of Health and Human Services (HHS) – HHS provides programs such as community health services including the Emergency Prescription Assistance Program and the Strategic National Stockpile of medicines.

These are only a few federal programs that can be activated under a presidentially declared disaster. Disaster assistance may also be altered by legislation passed at the time of the event. Other types of assistance may also be made available depending on the disaster.

State programs include:
• Unemployment and job services – The California Employment Development Department (EDD) provides a variety of services to individuals and businesses impacted by disasters in California. These range from assistance for those who may have lost a job due to th e disaster to employers who are forced to shut down operations.
• State Public Assistance Program – The California Public Assistance Program provides funding to cities, counties, special districts, school districts, community colleges, and certain private nonprofit organizations in the event of a state disaster. • Local Assistance Center (LAC) activation and staffing – The LAC is normally staffed and supported by local, state and federal agencies, as well as non-profit and voluntary organizations. The LAC provides a single facility at which individuals, families and businesses can access available disaster assistance programs and services.

Volunteer programs include:
• American Red Cross exists to provide compassionate care to those in need. The network of donors, volunteers and employees share a mission of preventing and relieving suffering through disaster relief efforts.
• The Volunteer Center of the East Bay enhances Contra Costa County by expanding volunteerism to meet the needs of local nonprofit organizations and public agencies.

Page 417 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 263

• Volunteer Organizations Active in Disasters (VOAD) improve outcomes for people affected by disasters by facilitating cooperation, communication, coordination, and collaboration among nonprofit organizations, community -based groups, government agencies, and for-profit companies.
• Community Emergency Response Teams (CERT) – This program educates people about disaster preparedness for hazards that may impact their area and trains them in basic disaster response skills, such as fire safety, light search and rescue, team organization, and disaster medical operations. CERT members can assist others in their neighborhood or workplace following an event when professional responders are not immediately available to help. CERT members also are encouraged to support emergency response agencie s by taking a more active role in emergency preparedness projects in their community.
• The Salvation Army and St. Vincent de Paul are ministries with a mission to meet human needs without discrimination.

The Volunteer and Donations Management Unit is part of Logistics Section of the City’s EOC staff. It supports and coordinates the efforts of trained volunteer groups and NGOs that provide critical services in a disaster.

Stafford Act Programs
Stafford Act programs include individual and public assistance. These programs are available after a presidential disaster declaration. They are administered through joint State / federal organization located in a Joint Field Office (JFO). The JFO is organ ized along ICS principles and follows NIMS/SEMS processes for both response and recovery operations. Eligible applicants for Stafford Act assistance include the following:
• Individuals
• State agencies
• Counties
• Cities
• Special districts
• Schools K-12
• Colleges and institutions of higher education
• Private non -profit organizations organized under §501(c)3 of the Internal Revenue Code
Individual Assistance

Page 418 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 264

The Individuals and Households Program (IHP) provides financial help or direct services to those who have necessary expenses and serious needs if they are unable to meet these needs through other means. Program support includes:

Housing Assistance
• Temporary Housing: Money to rent a different place to live or a temporary housing unit (when rental properties are not available).
• Repair: Money for homeowners to repair damage from the disaster that is not covered by insurance. The goal is to repair the home to a safe and sanitary living or functioning condition. FEMA may provide some funds for home repair; then the homeowner may apply for a Small Business Administration disaster loan for additional repair assistance. FEMA will not pay to return a home to its condition before the disaster.

Flood insurance may be required if the home is in a Special Flood Hazard Area. • Replacement: Money to replace a disaster -damaged home, under rare conditions, if this can be done with limited funds.

Other Needs Assistance
• The Other Needs Assistance provision of the Individuals and Households Program provides grants for uninsured, disaster -related necessary expenses and serious needs. Assistance includes:
Medical and dental expenses
Funeral and burial costs
Repair, cleaning, or replacement of:
o Clothing
o Household items (room furnishings, appliances)
o Specialized tools or protective clothing and equipment required for your job o Necessary educational materials (computers, schoolbooks, supplies) Clean-up items (wet/dry vacuum, air purifier, and dehumidifier) Fuel (fuel, chain saw, firewood)
Repairing or replacing vehicles damaged by the disaster, or providing for public transportation or other transportation costs
Moving and storage expenses related to the disaster (including evacuation, storage, or the return of property to a home)
Other necessary expenses or serious needs (for example, towing, or setup or connecting essential utilities for a housing unit not provided by FEMA)

Page 419 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 265

Public Assistance
The Public Assistance (PA) grant program provides federal assistance to government organizations and certain private nonprofit (PNP) organizations following a presidential disaster declaration. PA provides grants to state, tribal, territorial, and local governments, and certain types of PNP organizations so that communities can quickly respond to and recover from major disasters or emergencies.

The PA program provides supplemental federal disaster grant assistance for debris removal, life -saving emergency protective measures, and the repair, replacement or restoration of disaster-damaged publicly owned facilities and the facilities of certain PNP organizations. The PA program also encourages protection of these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process.

Public Assistance categories are:
• Category A: Debris Clearance – Clearance of debris, wreckage, demolition, and removal of buildings damaged beyond repair
• Category B: Emergency Protective Measures – Measures to eliminate or lessen immediate threats to life, public health, and safety
• Category C: Roads and Bridges – All non-emergency work and any that may require more time for decision-making, preparation of detailed design, construction plans, cost estimates, and schedules
• Category D: Water Control Facilities – Includes flood control, drainage, levees, dams, dikes, irrigation works, and bulkheads
• Category E: Public Buildings and Equipment – Buildings, vehicles or other equipment, transportation systems, fire stations, supplies or inventory, higher education facilities, libraries, and schools
• Category F: Utilities – Water supply systems, sanitary sewerage treatment plants, storm drainage, and light/power
• Category G: Other – Park facilities, public and private non-profit facilities, recreational facilities, and playground equipment

PA programs provide at least 75% of costs associated with presidentially declared disasters if program projects meet stringent requirements for documentation, regulatory compliance, and administration. Detailed guidance is provided on FEMA’s webpage for Assistance for Governments and Private Non-Profits After a Disaster.

Hazard Mitigation Grant Programs

Page 420 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 266

The Hazard Mitigation Grant Program (HMGP) provides grants to implement long -term hazard mitigation measures after declaration of a major disaster. The purpose of the HMGP is to reduce the loss of life and property due to natural disasters and to enable mitigation measures to be implemented during the immediate recovery from a disaster. To qualify for HMGP funding, projects must provide a long -term solution to a problem, and the project’s potential savings must exceed the cost of implementing the project.

HMGP Funds may be used to protect either public or private property or to purchase property that has been subjected to, or is in danger of, repetitive damage. The amount of funding available for the HMGP under a particular disaster declaration is limited. Under the program, the federal government may provide a state or tribe with up to 20 percent of the total disaster grants awarded by FEMA under Stafford Act programs and may provide up to 75 percent of the cost of any projects approved under the program. I n California, these funds are administered by the Cal OES Hazard Mitigation Grant Program Unit.

Additional information on HMGP is available in the City’s 2024 LHMP.

Page 421 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 267

7.9 Appendix H: Continuity of Government
A major disaster or national security emergency could result in the death or injury of key government officials, or the partial or complete destruction of established seats of government and public and private records essential to continued operations of government. Government at all levels is responsible for providing continuity of effective leadership, authority and adequate direction of emergency and recovery operations. The California Government Code Section 8643(b) and the Constitution of California pr ovide the authority for state and local government to reconstitute itself in the event incumbents are unable to serve.

A Continuity of Operations Plan (COOP) outlines the steps a municipality will take to continue their essential functions and maintain government operations within their jurisdiction. The City has not yet developed a detailed, separate COOP .

Alternate Seat of Government
Section 23600 of the California Government Code provides alternate seats of government:
• The City Council shall designate alternative City seats, which may be located outside city boundaries
• Real property cannot be purchased for this purpose
• A resolution designating the alternate City seats must be filed with the Secretary of State
• Additional sites may be designated subsequently to the original site designations if circumstances warrant

In the event the primary location is not usable because of emergency conditions, the temporary seat of city government are as follows:

First Alternate Senior Center; 300 Presidio Lane, Pittsburg Second Alternate Library; 80 Power Avenue, Pittsburg
Third Alternate Environmental Center; 2581 Harbor Street, Pittsburg

Lines of Succession
The initial step in assuring continuity of government is to designate personnel who are authorized and prepared to carry out emergency actions for government in the event of a

Page 422 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 268

natural, technological, or national security disaster.

The City Manager is designated as the Director of Emergency Services and also serves as the EOC Director. The successors to the position of Director of Emergency Services are appointed by the Director. Should the Director be unavailable or unable to serve, the positions listed below, in order, shall act as the City’s Director of Emergency Services. The individual who serves as acting director shall have the authority and powers of the Director and will serve until the Director is again able to serve, or unt il a successor has been appointed by the City Council.

First Alternate Assistant City Manager
Second Alternate Police Chief
Third Alternate Police Captain

Notification of any successor changes shall be made through the established chain of command. Article 15, Section 8637 of the Emergency Services Act authorizes political subdivisions to provide for the succession of officers (department heads) having dutie s related to law and order and/or health and safety.

Article 15, Section 8638 of the Emergency Services Act also establishes a method for the governing body to provide for the continuance of the legislative and executive departments of the political subdivision during a State of War Emergency or a State of Emergency or a local emergency. The governing body shall have the power to appoint the following standby officers as follows:
• Three for each member of the governing body
• Three for the chief executive, if s/he is not a member of the governing body. In case a standby officer becomes vacant because of removal, death, resignation, or other cause, the governing body shall have the power to appoint another person to fill said office. Standby officers shall be designated Nos. 1, 2, and 3 as the case may be

Article 15, Section 8644 of the Emergency Services Act Section 8644 allows for reconstitution of the governing body if all members of the governing body, including all standby members, are unavailable. Temporary officers may be appointed to serve until a regular member or a standby member becomes available or until an election or appointment of a new regular or standby member. Temporary officers shall be appointed as follows:

Page 423 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 269

(a) By the chairman of the Board of Supervisors of the county in which the political subdivision is located, and if he is unavailable,
(b) By the chairman of the Board of Supervisors of any other county within 150 miles of the political subdivision, beginning with the nearest and most populated county and going to the farthest and least populated, and if he is unavailable, (c) By the mayor of any city within 150 miles of the political subdivision, beginning with the nearest and most populated city, and going to the farthest and least populated.

Article 15, Section 8642 of the Emergency Services Act authorizes local governing bodies to convene as soon as possible whenever a State of War Emergency, State of Emergency, or local emergency exists, and at a place not necessarily within the political su bdivision.

Article 15, Section 8643 of the Emergency Services Act describes the duties of a governing body during emergencies as follows:
• Ascertain the damage to the political subdivision, and its population and property. For this purpose, it shall have the power to issue subpoenas to compel the attendance of witnesses and the production of records
• Proceed to reconstitute itself by filling vacancies until there are sufficient officers to form the largest quorum required by the law applicable to that political subdivision. If only one member of the governing body or only one standby officer is availab le, that one shall have power to reconstitute the governing body • Proceed to reconstitute the political subdivision by appointment of qualified persons to fill vacancies
• Proceed to perform its functions in the preservation of law and order, and in the furnishing of local services
Departmental Lines of Succession
The City Manager, or a designee, will ensure staff are assigned to leadership positions.

The successor positions for departmental continuity will be assigned at the time of an incident determined by the type of incident, affected City facilities and staff, and eligible staff to fill the positions. Table H-1 shows the departments’ and supporting agencies’ primary and supporting roles during response to a major emergency or disaster.

Page 424 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 270

Table H-1: Primary and Support for Emergency Functions

Functional Responsibilities of Departments/Assisting Agencies = Primary Responsibility = = Support Role

DEPARTMENTS
and

AGENCIES

PITTSBURG EMERGENCY FUNCTIONS
Management
Emergency Services
Safety / Security
Legal
Public Information
Liaison
Law / Coroner
Fire/Rescue
Emergency Medical
Maintenance / Utilities
Public Health
Hazardous Materials
Animal Care/ Control
Care and Shelter / ADA/AFN /
Animals Branch Situation Analysis
Damage Assessment
Recovery
Resource Status
Documentation
Personnel / Volunteers
Communications / Data
Supply
Facilities
Transportation
Finance
City Council S
City Manager / EOC
Director P P S P S S
City Attorney S P S
City Clerk S S P
Contra Costa County Fire
Protection District
Development Services
Finance Department S S S S S P
Pittsburg Marina
Human Resources S S S S S S P
Water Department S S S S
Police Department S P P P P P S S S S S P S S S S
Public Works Department S P P P P S S S P S S S S S S S S Recreation and Parks S S S S S S P S S S
Partner Agencies

Page 425 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 271

DEPARTMENTS
and

AGENCIES

PITTSBURG EMERGENCY FUNCTIONS
Management
Emergency Services
Safety / Security
Legal
Public Information
Liaison
Law / Coroner
Fire/Rescue
Emergency Medical
Maintenance / Utilities
Public Health
Hazardous Materials
Animal Care/ Control
Care and Shelter / ADA/AFN /
Animals Branch Situation Analysis
Damage Assessment
Recovery
Resource Status
Documentation
Personnel / Volunteers
Communications / Data
Supply
Facilities
Transportation
Finance
County Office of
Emergency Management S S S P
Contra Costa Health S
County Sheriff’s
Department S
County Animal Services
Pittsburg Unified School
Dist. S
Pacific Gas & Electric S
American Red Cross S
The Salvation Army /St.

Vincent de Paul S

Vital Records Retention
The preservation of vital records is critical to the City’s recovery from a catastrophic event.

In addition to the information retrieval requirements of response, each response function has a record-keeping component. Although the principal focus of vital records preservation is to support recovery through reimbursement of disaster-related costs, vital records also have a broader and arguably more important function. Vital records become vital because they help to describe a reasonably complete compilation of damage, death, physical or mental trauma, and allocation of public and private resources, making it possible to learn from the disaster experience. In the City, the City Clerk is responsible for the preservation

Page 426 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 272

of vital records. The City Clerk’s Office stores hardcopy minutes, resolutions, deeds, and contracts in the vault located in the City Clerk’s Office at City Hall.

Offsite Records Storage
The City’s offsite storage vendor, Iron Mountain, retains most departments’ inactive records. Iron Mountain is located at 8150 Signal Court, Sacramento, CA. The phone number is (888) 365-4766.

Page 427 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 273

7.10 Appendix I: Contacts

Page 428 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 274

7.11 Appendix J: EOC Layout

Page 429 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 275

7.12 Appendix K: City Schools
The Pittsburg Unified School District (PUSD) serves over 10,500 students in kindergarten through twelfth grade. The District is comprised of:
• 8 x Elementary Schools
• 3 x Junior High Schools
• 1 x Comprehensive High School
• 1 x Alternative Education High School
• Adult Education
• Independent study
• Alternative learning experiences
• Early Childhood Education Services

School District Facilities

Elementary Schools
School Address
Foothill 1200 Jensen Drive
Heights 40 Seeno Street
Highlands 4141 Harbor Street

Page 430 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 276

Los Medanos 610 Crowley Avenue
Marina Vista 50 East 8th Street
Parkside 985 W. 17th Street
Stoneman 2929 Loveridge Road
Willow Cove 1880 Hanlon Way

Junior High Schools
School Address
Hillview 333 Yosemite Drive
Martin Luther King Jr. 2012 Carion Court
Rancho Medanos 2301 Range Road

Senior High Schools
School Address

Page 431 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 277

Black Diamond 1131 Stoneman Avenue
Pittsburg 1750 Harbor Street

Page 432 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 278

8. Functional Annexes
Annex A: Public Information
Annex B: Evacuation
Annex C : Logistics and Resources
Annex D : Transportation
Annex E: Communications
Annex F: Cost Recovery
Annex G: Pandemic

Page 433 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 279

8.1 Annex A: Public Information
The vital part of the City’s responsibility during an emergency or disaster is providing the public with accurate information and instructions. The Public Information Annex is a guide for PIO and communications staff who are providing public information an d or serving in an activated Emergency Operations Center during an incident.

Purpose
This Annex is designed to provide a framework for the most efficient, accurate, and complete dissemination of information. It provides for the conduct and coordination of public information activities and establishes a mutual understanding of responsibilit ies, functions and operations.

Scope
The Public Information Annex is an extension of the City of Pittsburg Emergency Operations Plan. This Annex details procedures, processes, and provides tools and resources for the function of emergency communications during an incident. The Annex is applicable to all hazards including, but not limited to, power outages, earthquakes, wildfire, flood, hazardous materials, pandemic and terrorism. The Annex can also be used during inclement weather, extreme heat, poor air quality and other incidents when strate gic emergency communications are required.

Whole Community Approach
The City of Pittsburg is committed to providing readily accessible procedures in compliance with State and Federal AFN guidelines for tools and resources for use by PIOs and communications staff during an incident or emergency, including templates, checklists, standard operating procedures and forms.

Assumptions
The following assumptions were established in development of this Annex:
• Natural and manmade disasters can occur with or without warning, at any time of the day or night, and can affect multiple jurisdictions
• The succession of events in an emergency is not predictable • Public Information Officers are responsible for maintaining positive working relationships, open communication, and active coordination before, during, and after an emergency

Page 434 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 280

• Emergency communications during an incident will require use of multiple channels that include mass media (TV, radio, and print), social media (X/Twitter, Facebook, Instagram, Nextdoor), emergency website, email, town halls and community meetings, door-to-door canvassing, signage and the City’s alert and warning system which reaches people via their cell phone, landline or email • Critical information will be made accessible in accordance with local, State and Federal ADA guidelines

Emergency Communications Principles and Guidelines
Following these basic principles and guidelines from Crisis Emergency Risk Communication, published by the U.S. Department of Health and Human Services Centers for Disease Control and Prevention, can help establish a sense of order and consistency. These principles are applicable to any incident, disaster, and emergency. • Be First: Crises are time sensitive. Communicating information quickly is crucial. For members of the public, the first source of information often becomes the preferred source
• Be Right: Accuracy establishes credibility and trust. Even if all the facts are not known at a given time, the PIO can let the public know: a) what is known, b) what is not known and c) what is being done to fill in the gaps
• Be Credible: Honesty and truthfulness should not be compromised during crises • Express Empathy: Crises create harm, and the suffering should be acknowledged in words. Addressing what people are feeling, and the challenges they face, builds trust and rapport
• Promote Action: Giving people meaningful things to do calms anxiety, helps restore order and promotes some sense of control
• Show Respect: Respectful communication is particularly important when people feel vulnerable. Respectful communication promotes cooperation and rapport Proactive – Not Reactive – Communications
A proactive approach to emergency communications will help set a tempo for the release of information to the media and public and establish the JIC as a primary and credible source of information. Proactive methods include:
• As soon as possible, release a statement about the incident to the media and sharing across all channels

Page 435 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 281

• Observe the Emergency Communications Principles and Guidelines in crafting and delivering these messages and include public health and safety messages and instructions
• Establish and publicize a media briefing schedule and closely adhere to it • Create a content calendar and use social media to post regular updates and address community concerns in a way that is proactive and not reactive. For example, post broad statements to address emerging trends and do not respond to individual posts unless they contain potentially harmful misinformation
Content Strategy
The Management Section personnel, the EOC Director and Lead PIO, provide direction for communication priorities and information to be shared with the media and public. The PIO staff will develop a content strategy that reflects these priorities and ensures that the right messages get to the right audiences at the right time in a targeted, culturally competent manner. Elements of a content strategy include situation analysis, audience analysis, communication goals and objectives, key messages, call -to-action, communication channels, timeline and plan of action.

Spokespersons
The Lead PIO may serve as a spokesperson or delegate a spokesperson and coordinates additional spokespersons for specific areas of responsibility and expertise such as law enforcement, fire, Public Health, Medical Examiner, Consumer and Environmental Protection, Parks, allied agencies and public and private utilities such as Valley Transit Authority, Valley Water and PG&E. Spokespersons may receive support from the JIC to develop talking points and create supporting visual materials such as maps, graphs, photographs and video.

Information Collection and Dissemination
The City EOC staff will use a variety of methods to collect and disseminate emergency information through EOC representatives, representatives from other agencies involved in the disaster, information from public calls to 2-1-1, monitoring traditional media, monitoring social media and the internet, and other means as appropriate. The goal is to share timely and easy-to-understand emergency information to keep the public safe and informed. In the event of a large-scale disaster, information will be disseminated to the public and media through many communication channels:

Social Media
Monitoring social media (X/Twitter, Facebook, Instagram, Nextdoor) in the EOC helps the

Page 436 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 282

communications team to maintain situational awareness and dispel misinformation and potentially harmful rumors. Keeping a regular posting schedule on social media provides a constant flow of useful information and reassurance to the community. Social media management tools such as Hootsuite help manage social media by providing visibility to multiple social media handles, reporting and streamlines the process of scheduling and posting to multiple accounts.

Language Access
The City of Pittsburg recognizes the rich diversity of the City and is committed to keeping all its residents informed during emergency events, no matter their English language proficiency. The EOC will translate emergency updates into Spanish for posting on the City website and app as well as X/Twitter feed. A team of City employees who speak Spanish will be called on for translation duty in the EOC, or to handle the duties remotely via email.

EOC staff will leverage Spanish language media to convey inform ation to the Spanish - speaking population to reach members of the community who speak other languages. City EOC staff can also work with County staff who are fluent in other commonly spoken languages in the region to assist with translation as needed.

Water Quality Notifications
The State of California's drinking water regulations require public notification under certain circumstances. Water systems must contact the Division of Drinking Water's (DDW's) district office if public notification is required. Any notification must be approved by DDW prior to distribution or posting, unless otherwise directed by DDW. Water Quality Templates can be found on the State Water Resource Control Board website.

8.2 Annex B: Evacuation
The Evacuation Annex outlines strategies, procedures, recommendations, and organizational structures that can be used to implement a coordinated evacuation effort in the City of Pittsburg.

Purpose
This Annex is meant to provide guidance for City departments and supporting organizations that have authorities, roles, and responsibilities to assess the need to evacuate populations, make appropriate evacuation decisions, order evacuation of residents, conduct evacuation operations in a safe and secure manner, provide directions to shelter and assembly points, and support repopulation of evacuated areas for people and their pets.

Page 437 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 283

Scope
This Evacuation Annex applies to the City, including all special districts. It is not intended to supersede any other emergency plans. This Evacuation Annex supports the City and County EOP .

Whole Community Approach
The City of Pittsburg is committed to achieving and fostering a whole community emergency management system that is fully inclusive of individuals with disabilities and others with access and functional needs. For further details on our whole community approach to emergency management, which includes the integration of inclusive emergency management practices, refer to the Basic Plan.

Assumptions
The following assumptions were established in development of this Annex:
• This annex was developed for a Level II (moderate severity) evacuation scenario and will be activated when a community within the City is impacted by an evacuation • A decision to evacuate will be made at the local jurisdiction level with regional collaboration
• Law enforcement agencies are the primary lead for evacuation activities with other agencies playing supporting roles
• If activated, this annex will complement other jurisdictional evacuation plans • The City will request and coordinate County resources under the California Master Mutual Aid Agreement
• The City EOC will coordinate City evacuation efforts
• Most people at risk will evacuate when officials recommend that they do so • Some individuals will refuse to evacuate, regardless of the threat • Most evacuees will use their personal vehicles to evacuate, however, evacuation assistance may need to be considered for individuals with disabilities and others with access and functional needs, including, but not limited to, those without access to personal vehicles
• Accommodations will need to be made for the evacuation of service animals (Americans with Disabilities Act) and household pets (Pets Evacuation and Transportation Standards Act)

Page 438 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 284

• The majority of evacuees seek shelter with relatives or friends or in commercial accommodations rather than in public shelter facilities. It is estimated that approximately 5% to 10% of evacuees will require public shelter assistance • Response decisions, including the decision to evacuate, will be based on maximizing the preservation of life first, then protecting property, the environment, and the economy. Several factors will be considered. The capacity to safely move or shelter all population groups, roadway conditions, health and safety issues, and the duration of sheltering will be instrumental in making the decision to evacuate or to shelter -in- place
Evacuation Objectives
The overall objectives of emergency evacuation operations and notifications are to:
• Expedite the movement of persons from hazardous areas • Institute access control measures to prevent unauthorized persons from entering vacated, or partially vacated areas. The Law Enforcement agencies may use discretion in allowing access for caregivers, personal care assistants, or other support personnel on a case-by-case basis as determined by the incident commander • Provide for evacuation to appropriate transportation points, evacuation points, and shelters
• Provide adequate means of transportation for individuals with disabilities and others with access and functional needs, which includes, but is not limited to, older adults, children and individuals who are transportation disadvantaged • Provide for the procurement, allocation, and use of necessary transportation and law enforcement resources by means of mutual aid or other agreements • Control evacuation traffic
• Account for the needs of individuals with household pets and service animals prior to, during and following a major disaster or emergency
• Provide initial notification, ongoing and re-entry communications to the public through the City PIO
• Assure the safe re-entry of the evacuated persons
Roles and Responsibilities
Conducting evacuation activities and coordinating the movement of large numbers of people in the City is a function of the City EOC. There are circumstances where the evacuation activities exceed City capabilities, and the County may need to provide

Page 439 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 285

resources and support. Requests for assistance will be initiated through the Operational Area. Should the County be unable to procure the resources, requests will be forwarded to the Regional Emergency Operations Center, then to the State’s Emergency Operations Center (SOC). Private partners, such as transportation authorities, hotels, and local businesses, may also have an essential role in a successful evacuation.

City Manager’s Office
The office of the City Manager is charged with emergency management for the City and is responsible for maintaining situational awareness of threats that may necessitate an evacuation. The City Manager’s office is responsible for evacuation coordination an d is responsible for the following specific functions:
• Conduct a City leadership coordination conference call or meeting with essential stakeholders. The purpose is to determine the urgency of the threat, potential evacuation order triggers, the population of the evacuation area, available resources and potential mutual aid needs
• Activate the EOC to the appropriate emergency level
• Notify City staff of pending EOC activation and/or to current activation levels and coordinate staffing of positions
• Request assistance from support agencies and communication resources as appropriate. Maintain coordination and communication between the EOC and support agencies
• Communicate with the County EOC and keep them apprised of the local situation.

Request additional resources as needed
• Provide support to the City PIO
• Provide information to the public on shelter sites, services provided, available routes, and transportation options
City Police Department
The Pittsburg Police Department supports the EOC when activated as the lead of the Law Enforcement Branch of the Operations Section, as well as being the lead agency for the Evacuations. As such, the police department is responsible for the overall evacuation and movement of citizens throughout the City. Law enforcement agencies will be integral in the tactical incident command post in evacuating people from the impacted area. During significant evacuation emergencies, the police departments key functions include:
• Pre-identify evacuation assembly points for evacuees

Page 440 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 286

• Facilitate the movement of emergency vehicles with local police, County Sheriff’s Department and California Highway Patrol
• Appoint an Incident Commander at Field Command Post/s • Coordinate the activation of Alert Pittsburg/Everbridge, Wireless Emergency Alerts, and other notification modes
• Use loudspeakers on field vehicles to alert those in the immediately threatened area/s • Give ample and redundant information to critical facilities, such as daycares, schools, adult residential care, skilled nursing, board and care facilities, etc. These will need additional time to close or evacuate and may need to close or evacuate as a precautionary action
• Identify people and populations that appear to need special assistance • Establish evacuation routes (keeping in mind fueling services will be needed on evacuation routes) and transit pickup points
• Calculate route capacity and consider contraflow
• Coordinate the routes for movement of motorists toward designated / safest evacuation routes
• Control and monitor primary routes and area access
• Close roads that will not be used as the primary egress or ingress routes to the evacuated area
• Provide for tow trucks on evacuation routes to assist disabled vehicles and clearing roadways
• Post-emergency: Coordinate the return movement of evacuees back to their homes City Parks and Recreation
The Department of Parks and Recreation assists Contra Costa Health to identify shelter location within the City of Pittsburg and assist with the set up and implementation of the shelter/s. During significant evacuation emergencies, the Parks and Recreation Department’s key functions include:
• Serves as the lead agency for parks and provides facilities for safe refuge, shelters and sheltering social services
• Responsible for notifications to, and evacuation of, the public in regional park facilities • Provides notifications to executive staff
• Provides personnel to support County Health and law enforcement during evacuation operations

Page 441 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 287

• Provides facility availability information in anticipation of activating mass care and shelter facilities
• Coordinates with the Pittsburg School Districts and NGOs supporting mass care and shelter activities
• Provides access to, and maintenance of, facilities to support evacuation operations (e.g., safe refuge sites, pick-up points, and shelters) City Public Works
The Department of Public Works is responsible for assisting City and County departments with the evacuation. During significant evacuation emergencies, the Public Works Department’s key functions include:
• Oversees the City’s Debris removal strategy, in conjunction with County Public Works.

Areas of responsibility include street services, street lighting, and administration of emergency engineering contracts
• With the support of County Public Works, removes debris to facilitate evacuation or ingress for emergency personnel
• Provides road and bridge damage assessments; conducts engineering investigations • Installs appropriate signage, traffic control devices, and barricades • Administers and manages emergency contracts to support evacuation operations County Health Department
Contra Costa Health is responsible for activating and running shelter operations for the Operational Area in coordination with local city partners. Public Health will provide the following support:
• Coordinate/support the establishment of shelters in coordination with NGOs and City of Pittsburg Parks and Recreation.
• Coordination support for the movement of individuals with disabilities and others with access and functional needs during an evacuation emergency • Coordinate with Medical Reserve Corps (MRC) volunteers, if activated • Provide specialized staff to shelters if requested
• Support disaster victims and/or shelter inhabitants in understanding what recovery programs may be available to them

Public Health also coordinates the reunification of children who have been evacuated without an appropriate adult. Public Health coordinates specialized transportation for

Page 442 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 288

evacuees with medical and functional needs; care for evacuees whose needs cannot be accommodated in general population shelters; monitoring support for individuals at pickup points; and, by providing medical support at designated evacuation assembly areas and pickup points to perform triage of citizens prior to evacuation.

Contra Costa Animal Services
Contra Costa Animal Services provides services to the County and the City of Pittsburg.

During significant evacuation emergencies Animal Care Services would:
• Coordinate with the City EOC to house evacuated animals at designated shelters.

Attempt to place animals with or near owners when possible • Coordinate the movement of Animal Control Officers to support evacuation • Coordinate the inter -county movement of animals. For larger animals, some coordination with the REOC and/or the California Department of Food and Agriculture (CDFA) may be needed
• In large scale emergencies, follow guidance in the Animal Care Annex County Sheriff’s Department
Contra Costa County Office of the Sheriff provides law enforcement services to unincorporated areas of the County. During an evacuation, the Office of the Sheriff will assist the City Police Department to evacuate residents. During significant evacuation emergencies County Sheriff’s would:
• Provide support for coordinating the evacuation
• Provide law enforcement mutual aid, as requested
County Fire Protection District
Contra Costa Fire Department provides fire protection services for the City of Pittsburg.

During an evacuation, the County Fire Department will assist City and County law enforcement agencies to evacuate residents. During significant evacuation emergencies County Fire would:
• Provide resources through automated -aid and mutual -aid requests between neighboring jurisdictions
• Mobilizes CERT resources to support evacuation operations • Provides agency representatives, as necessary, to the Incident Command Post / Unified Command (ICP/UC)
Pittsburg School Districts

Page 443 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 289

There are three school districts in the City of Pittsburg that should be involved in the evacuation of residents. During significant evacuation emergencies school districts would:
• Coordinates the evacuations out of school buildings, but to remain on campus • In the event the campus requires a full evacuation, the school districts provide the relocation of students to an alternative school district property Public K–12 schools are a dependent population, and as such, the school district is responsible for the custodianship of the students until they are released to a custodial adult
Provides the necessary personnel and resources to ensure that people with disabilities and others with access and functional needs are evacuated and supported until they are released to their custodial adult
• Provides transportation assistance, as available, during non-school hours • Provides an Agency Representative at the City EOC and ICP/UC, as necessary Concept of Operations
There are several factors which must be considered when planning for an evacuation.

Among these are the characteristics of the hazard or threat itself. The magnitude, intensity, speed of onset, duration and impact on the local community are all significant elements to be considered. They will determine the number of people to be evacuated, time available in which to conduct the evacuation, and the time and distance of travel necessary to ensure safety.

An evacuation of any area requires significant coordination among numerous public, private and community/non-profit organizations. The event may or may not allow time for responders to conduct evacuation notification in advance of immediate threat to life safety.

During no-notice and short-notice incidents, every attempt will be made to assist residents with safe evacuation. Acceptable risk to first responders is an important consideration.

Residents are encouraged to help their neighbors, friends, and family to evacuate if doing so will not cause danger to themselves or others.

Evacuation Coordination Processes
The decision to evacuate will be made at the local jurisdiction level with regional collaboration:
• Based on the information gathered, the City will make the determination on whether to evacuate communities as the need arises, on a case-by-case basis

Page 444 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 290

• The decision to evacuate will depend entirely upon the nature, scope and severity of the emergency, the number of people affected and what actions are necessary to protect the public
• The Operational Area (OA) EOC may make recommendations on whether a jurisdiction should evacuate and may help coordinate the evacuation effort Decision to Evacuate
The decision whether to evacuate or shelter -in-place must be carefully considered with the timing and nature of the incident. This decision is generally made by first responders in the field at the ICP , with input from both fire and law enforcement personnel. Because evacuation operations are complex and stress both systems and people, it should be considered a last resort option and implemented when there is an immediate need to move people out of an area where there is a clear and present danger.

If practical, evacuation decisions will be implemented before an actual event occurs. Those with disabilities and others with access and functional needs will require extended time to evacuate and need as much advanced warning as possible. An imminent or o ccurring hazardous materials release may require a decision on evacuation versus sheltering in place.

If an event has the potential to impact evacuation routes such as flooding or fire. When able, the City will make evacuation decisions early enough to allow people to leave the area of impact. A wait-and-see policy may be disastrous if people cannot safely evacuate once the danger is present.

Evacuation Notification
The EOP Basic Plan contains information on emergency warning and notification. During an evacuation timely warning and notification is essential. Effective public communication for evacuation must meet the following objectives:
• Provide timely and accurate communication of evacuation instructions • Describe evacuation routes
• Point to the locations of reception and care facilities • Provide sufficient explanations of the potential hazard to convince evacuees to leave

Providing information to the public is vital to the evacuees, including convincing them that they need to evacuate to avoid life threatening situations. Evacuation messages must include information about:
• The urgent need to evacuate

Page 445 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 291

• Estimated time to remain evacuated
• Availability of shelters
• Accommodation for pets
• Security for their homes and neighborhoods, and security at evacuation shelters Evacuation Warning
An Evacuation Warning considers the probability that an area will be affected within a given time frame and prepares people for a potential evacuation order.

Evacuation Order
An evacuation order requires the immediate movement of people out of an affected area due to an imminent threat to life.

Shelter-In-Place
A shelter-in-place order advises people to stay secure at their current location. This tactic shall only be used if evacuation will cause a higher potential for loss of life.

Temporary Evacuation Sites and Shelters
Depending on the amount of time the emergency is expected to last, the city must designate evacuation gathering points or evacuation shelters to house and provide resources to those evacuating. Evacuation Gathering Points can be large parking lots/structures for short term evacuations that are out of the hazard zone, or Evacuation Shelters for prolonged evacuations. These sites must be identified prior to any evacuation.

Evacuation of Individuals with Disabilities and Others with Access and Functional Needs
It is critical that modes of available transportation are identified that can be used in the evacuation of people with disabilities and others with access and functional needs during an emergency. Transportation that can accommodate wheelchairs, scooters, or other mobility aids will typically be needed in a large -scale evacuation. Lift-equipped buses or vans may be an option. It is essential that local jurisdictions establish and maintain working relationships with public and private agencies that serve tra nsportation-dependent populations.

Reentry
Once the threat has passed, and assuming the evacuated area is safe from debris, contamination, or other residual threats, the evacuated persons will be allowed to reenter

Page 446 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 292

the area. The EOC will coordinate transportation, routes, and resource use strategy to support the reentry.

The strategy will be coordinated with regional partners, as any evacuation will likely have impacts beyond the City. The Operations Section Chief is responsible for providing the PIO with information regarding the safe return to the evacuated area. Those who needed assistance to evacuate will again need assistance to return.

Page 447 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 293

8.3 Annex C: Logistics and Resource Management
This Annex addresses personnel, supplies, and equipment and how they are procured and supported within the City. Some assets may come from the County or State, and the Annex outlines how the accountability of these resources will be conducted. All costs need to be tracked so that claims can be made to state and federal agencies during the recovery process. The Annex describes how the functions will be carried out within the City EOC.

Introduction
This Annex introduces the basic concepts, policies and procedures for providing and/or coordinating the provision of services, personnel, equipment and supplies to support operations associated with natural disasters and human caused incidents within the City. It describes the governmental organizations responsible for providing such logistics (facilities, supply/procurement, personnel, transportation, equipment and utilities) and the private sector elements that typically offer commodities and services.

Purpose
The purpose of this Annex is to describe the process in which the logistics function will be executed to support the logistical needs of emergency response within the City.

Scope
The Annex applies to an emergency response operation within the City and is typically executed during a City EOC activation. This annex applies primarily to major or potentially life-threatening or property loss incidents, resulting in demands that exceed City capabilities.

Objectives
The overall objectives of logistics operations are:
• Coordinate all EOC Sections to locate, procure, and allocate essential resources such as:
Personnel, services, and materials to support incident and City EOC operations Transportation, fuel, and like-equipment resources
Supplies for care and shelter facilities, LACs, and points of distribution (POD) • Oversee the distribution and inventory of food and essential supplies for emergency subsistence

Page 448 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 294

• Support the Operations Section with maintaining communications systems, potable water systems, electrical, sanitation, and other utility systems and services. If required, coordinate the emergency restoration of disrupted private services with public utilities • Coordinate fiscal questions and responsibilities with the Finance Section • In coordination with the Finance Section, document all resources and their use until they are demobilized
Concept of Operations
When an emergency occurs within the City, the emergency response will be handled at the lowest level possible (locally) until the emergency can no longer be addressed using only local resources. If the emergency exceeds the capabilities of the local emergency response, the City EOC will be activated. Upon activation, the City EOP will be implemented along with the necessary annexes, including the Logistics Annex, as well as other applicable plans in support of the emergency. Once activated, the Logistics Annex will enable the Logistics Section of the City EOC to support the emergency response and provide the resource needs (personnel, facilities, equipment, supplies, etc.) to responders.

Coordination
The Logistics Section monitors and manages resource requests submitted through the City EOC. The Logistics Section will work to identify how to fulfill the request. Resources may be available internally (City-owned, mutual aid, etc.) or may need to be ordered/requested from outside vendors via vendor lists and other emergency agreements. The EOC Logistics Section will continually monitor for new and existing resource requests until the resource is demobilized.

Resource Ordering
The EOC Logistics Section will follow the below sequence to locate and procure requested resources:

1. Internal resources

2. Mutual aid resources

3. Donated goods/services

4. Rented or leased resources

5. Purchased resources in accordance with purchasing
guidelines
Resource Tracking

Page 449 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 295

After the Logistics Section locates and procures the necessary resources to fulfill a request, the Logistics Section will coordinate with the Resources Unit Leader in the Planning Section to ensure the resource was delivered to the appropriate location and checked into the response.

Donation Management
Donations can be an essential resource for survivors, especially when there are unmet needs following a disaster due to a lack of insurance, being underinsured or limited federal Individual Assistance programs. However, an overabundance of donations, especially of a type not needed by survivors, can become a challenge and take up local government and NGO resources.

Proactive monitoring, messaging and management of donations may be needed depending on the disaster's size, community need and donations available.

Messaging about responsible donating and coordinating with local VOAD is critical to a successful donations management effort.

Financial Donations
Financial donations are almost always more effective in supporting disaster survivors than commodities. Members of the community looking to donate should be encouraged to consider a financial gift to a trusted local organization with missions and services that meet the donor's interests and intent. The City will most likely be unable to directly accept monetary donations and will encourage donors to supply donations to organizations directly responding to the emergency.

In-Kind/Commodities (clothing, furniture, household items, bulk goods) Commodity and In-Kind donations, especially when unsolicited, unpackaged and unplanned can become a challenge during the response and recovery phases. Managing donated goods can take up space, personnel and time, as well as, in many circumstances, donated goods may not meet the needs of survivors.

If there is an identified need for commodity donations, it is important to be clear on the exact commodities needed, quantity needed, who will be accepting them, where they may be delivered, who will be transporting them (donor if possible), how they are packaged, and any special handling needs, i.e. refrigeration, lift gates, forklifts, etc. Some members of VOAD may accept commodity donations. If commodity donations are being offered or are becoming an issue in the field (at temporary evacuation points, shelters, points of distribution, etc.), these member organizations should be coordinated with for possible

Page 450 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 296

donation drop off sites or specific pick-up locations.

Volunteer Management
Dependent on the needs, size and scope of the situation, the City may rely on volunteers to provide services to aid in the preparation for and response to emergency situations. All public employees in the State of California, including employees of the Cit y of Pittsburg, are considered DSWs and may be assigned duties outside their normal scope of work for disaster response and/or recovery during a state of emergency.

Other organized volunteers the City may call on are the County MRC, the CERT who have basic disaster response skills, such as fire safety, light search and rescue, team organization, and disaster medical operations.

Private Sector Coordination
• Transportation Industries - Transportation industries function under their own management and operate their systems and facilities to provide the maximum possible service (within their capabilities) to fill essential needs specified by federal, state and l ocal government authorities. This includes responsibility for continuity of management, protection of personnel and facilities, conservation of supplies, restoration of damaged lines and terminals, rerouting, expansion or improvement of operations, providi ng mobility needs accessible transportation, and securing necessary personnel, materials, and services.
• Utility Companies - The utility companies, in mutual support of each other and the state and local governments, have provided a representative working in Cal OES to manage its Utilities Division. The Division has developed the State of California Utilities Emergency Plan, which provides for electric, gas and water coordinators at the Mutual Aid Region and State levels. The Coordinators, who are representatives of the various utility organizations, provide a channel for mutual aid and other support as required. The Utilities Emergency Plan will be utilized during major emergencies.

Additionally, the local utilities have assigned positions, telephones, and radio communications links within the OA EOC.
• Heavy Construction Industries - Heavy construction industries function under their own management and operate their systems and facilities to provide the maximum possible service (within their capabilities) to fill essential needs specified by federal, state, and local government authorities. This includes the responsibility to furnish materials, operate equipment and supply skilled personnel as long as necessary, through the direction of civil and military authorities in charge of disaster relief.

Page 451 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 297

Page 452 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 298

8.4 Annex D: Transportation
This Annex is a support document for use during emergency response and recovery efforts requiring transportation resources for the movement of the public and incident -related resources. This Annex is designed to be scalable and implemented during incidents with minimal to extensive destruction. Efficient transportation of resources is critical to response and recovery operations in any emergency incident. The City understands that access, use of streets, bridges, tunnels or rail lines, and key transportatio n routes may be interrupted.

Introduction
This Annex introduces the basic concepts, policies, and procedures for providing and/or coordinating transportation assets associated with natural disasters and human caused incidents within the City. It describes the governmental organizations responsible for providing such transportation and the private sector elements that typically offer transportation.

Purpose
The purpose of this Annex is to describe government responsibilities for the managed response of transportation resources. This Annex can be used in conjunction with the Logistics and Resource Management Annex.

Scope
The Annex applies to an emergency response operation within the City and is typically executed during a City EOC activation. This Annex applies primarily to major or potentially life-threatening or property loss incidents, resulting in demands that exceed City capabilities.

Objectives
The overall objectives of transportation operations are:
• Oversee the distribution and inventory of fleet assets, including fuel • Support the Operations Section with obtaining and maintaining transportation resources during response operations
Concept of Operations
When an emergency occurs within the City, the emergency response will be handled at the lowest level possible (locally) until the emergency can no longer be addressed using only local resources. If the emergency exceeds the capabilities of the local emerge ncy

Page 453 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 299

response, the City EOC will be activated. Upon activation, the City EOP will be implemented along with the necessary annexes, including the Transportation Annex, as well as other applicable plans in support of the emergency. Once activated, the Transportation Annex will enable the Logistics Section of the City EOC to support the emergency response and provide the necessary resources to aid response personnel and the public, including individuals with DAFN.

Coordination for the Movement of Material Resources
• City Resources: When the EOC receives a request for resources that can be fulfilled within the City’s Resources, Public Works will pick up and deliver to the requesting department’s designated location and unload the resources • Vendor Resource: Vendors are responsible for the transport of material resources and the coordination and management of their own supply routes Coordination for the Movement of People
• When the EOC receives a request for the transportation of the public, EOC Operations Section will coordinate with Contra Costa Transportation Authority for drivers, or with the EOC Logistics Section when necessary. Contra Costa Transportation Authority will ensure that transportation assets are accessible for people with disabilities and others with access and functional needs, and require drivers to reserve accessible spots for seniors, mobility devices, and people with disabilities • As drivers are received, bus staging areas will be established in a nearby accessible lot prior to moving the public until routes are approved and Public Works has provided an update on road conditions
• As bus drivers take the route, they will maintain contact with their dispatch officer and provide situational reports. Dispatch will relay information from the field to inform decision making
• The EOC will establish strategic collection (pick -up) points throughout the City for those who are able to walk to the pickup destination
• Alternate methods should be established to transfer individuals with disabilities and others with access and functional needs
• Pittsburg School Districts can provide transportation assistance as available during non-school hours through the use of private bus lines that support the district.

Identification of Available Fleet
Following an emergency situation, all City Departments will assess and report the status of damage to their transportation assets as a result of the incident. The City EOC will check

Page 454 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 300

with each department to collect a status on department vehicles.

Transportation for People with Disabilities and Others with Access and Functional Needs
Individuals whose disabilities prevent them from riding traditional fixed-route bus services require special transportation vehicles. The County has several services who can assist the city in times of emergencies. Those are:
• Tri Delta Transit
• WestCAT
• East Bay Paratransit
• County Connection
Identification of Logistics Supply Routes
Depending on the emergency, hazards can impede traffic and cause dangerous road conditions. Identifying alternate routes is essential to ensure vital resources reach their destination. The EOC Operations Section in coordination with field personnel will co llect damage assessments from the field to ensure assess and develop alternate supply routes.

Page 455 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 301

8.5 Annex E: Communications
This Annex is a support document for use during emergency response and recovery efforts requiring communications resources. This Annex is designed to be scalable and implemented during incidents with minimal to extensive destruction. Effective communication systems between departments and local jurisdictions are critical to response and recovery operations in any emergency incident.

Introduction
This Annex introduces the basic concepts, policies, and procedures for providing and/or coordinating communications between city departments and local jurisdictions. It describes the governmental organizations responsible for ensuring alternate communications capabilities are available when normal communications modalities are inoperable.

Purpose
This Annex details government’s responsibilities for a managed and communicated emergency response. This Annex can be used in conjunction with other annexes and plans designed for the protection of the population. This annex will address the communication systems within the City.

Scope
The Annex applies to an emergency response operation within the City and is typically executed during an emergency event that has required the activation of a field ICP and the EOC.

Objectives
The Communications Annex has been developed to meet the following objectives:
• Provide a concept of operations and identify roles and responsibilities for each appropriate department within the City of Pittsburg
• Ensure consistency with Federal, State of California, Contra Costa County OA, and other local governments’ emergency response plans and operations • Outline and detail the communications capabilities of departments with roles and responsibilities during an emergency
Concept of Operations
Communications resources available for multiple incidents are finite and must be

Page 456 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 302

coordinated to ensure the needs of the incident(s) are met while maintaining adequate capability for day to-day operations.

Communication Responsibility and Authority
Information Technology under the Finance Department is the primary department in the City of Pittsburg that provides and maintains communications capabilities. However, to a varying degree, each department in the city may manage and maintain its own communications capabilities. Some departments, including Public Works, Police, Community and Economic Development, and Recreation may have some communications capability. The responsibility and authority over a department’s mode of communication varies with each department and at times may overlap.

Radio Communication
Radio communication in the City of Pittsburg varies based on department. Some departments, such as the Police Department, use Radio Communication as a primary mode of communication; while other departments, such as Public Works may only use it during an emergency. Departmental radios are only to be used by respective department personnel and are not permitted to be used by members of the public or other departments. System types, equipment, number, and frequencies vary by department.

Telephone Communication
Telephone communication in the City of Pittsburg is divided into two categories: landline telephone and mobile telephone. Landline telephones are used for day-to-day operations and possess various capabilities which include voice, voicemail, conference cal ls, and multiline use. Mobile telephones can be further subdivided into two categories: cellular and satellite. Cellular phones are used for communication with personnel when they are outside the office. Depending on the department, they are used as a prim ary mode or secondary mode of communication and possess more than voice capabilities. Not all departments have cellular phones. Satellite phones are only used in an emergency to back up failing modes of communication.

Computer Network and Data
Computer networks and data in the City of Pittsburg vary by department. These are used to facilitate computer-based communications such as email, file transfer, internet access and intranet access. System types, connections and servers also vary by department.

Roles and Responsibilities
Community and Economic Development

Page 457 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 303

Community Development directs Safety Assessment Teams, Safety Assessment Program participants and employees activated during an emergency. The Department will also coordinate with Building, Code Enforcement and inspectors.

Finance (Information Technology)
Information Technology provides various support services to all City departments who need their communication systems managed by Information Technology, in addition to operational management/status monitoring, problem response, coordination with City departments in the event of support needs, and the use of available IT staff and resources to meet city communication service needs.

Police Department
The roles and responsibilities of the Department, as they pertain to communication, are to exchange information via data, voice, and video to complete the City’s missions. The Department must have interoperable and seamless communications to manage emergency response, establish command and control, maintain situational awareness, and function under a common operating picture, for a broad scale of incidents. The Department maintains various communication platforms that may be used during emergencies.

Public Works Department
During an emergency, the Public Works is responsible for the maintenance of all City of Pittsburg facilities and infrastructure and operation of the City’s water treatment plant and water distribution system. Public Works staff would provide emergency main tenance of sewers, storm drains, streets, sidewalks, streetlights, street trees and buildings. The department maintains their own 800 MHz radio system for daily operational use.

Page 458 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 304

8.6 Annex F: Cost Recovery
This Annex is a support document for use during emergency response and recovery efforts. This Annex is designed to be scalable and implemented during incidents with minimal to extensive destruction. Effective cost recovery procedures are critical to recuperate costs associated with a response.

Introduction
Recovery is the phase that involves restoring systems to normal. Short -term recovery actions are taken to assess damage and return operations to a minimum standard; long- term recovery actions may continue for many years. The following information has been referenced from the FEMA’s Public Assistance Program and Policy Guide (2020). The following is not a complete explanation of disaster financial processes, eligibility or regulations.

Purpose
This Annex is to be used by EOC Finance Section staff to make informed decisions for cost recovery operations.

Scope
The Annex applies to an emergency response operation within the city and is typically executed during an emergency event that has required the activation of a field ICP and the City EOC.

Recovery Organization
The recovery period has major objectives which may overlap with response objectives, including:
• Re-establishment of essential public services
• Permanent restoration of public and private property
• Identification of residual hazards
• Plans to mitigate future hazards
• Recovery of costs associated with response and recovery efforts Damage Assessments
Initial damage assessments are gathered by field staff and reported to the EOC. Damage

Page 459 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 305

assessment is the process of identifying and quantifying damage that occurs because of an incident. The objective of the damage assessment is to provide situational awareness to the EOC about the state of critical and essential functions to help facilitate the move from response into recovery. It also facilitates the decision to appropriately direct resources and teams. As a component of the damage assessment, agencies also determine IDE which are used as the initial basis to justify or determine state or federal assistance.

Damage assessments are conducted in two phases outlined below:
• Initial Damage Assessment (IDA) – This assessment begins during the response phase and helps to determine life safety issues, identify hardest hit areas and to estimate the damaged infrastructure within the jurisdiction. The initial damage assessment determines whether more detailed damage assessments are necessary and identifies certain areas where continued efforts should be concentrated. This includes an IDE, an estimated cost for emergency response actions, temporary measures and permanent repairs. These are educated estimates that are needed as soon as possible during the response and are updated as information becomes available.
• Preliminary Damage Assessment (PDA) – This assessment is done to verify the initial damage assessment during the recovery phase (especially for state/federal assistance). A FEMA/State team will usually visit local jurisdictions and view their damage first-hand to assess the scope of damage an d estimate repair costs. The assessment also identifies any unmet needs that may require immediate attention.

Work Eligibility Expenses
Through the Public Assistance Program, FEMA provides funding for:
• Emergency Work
Category A - Emergency Protective Measures
Category B - Debris Removal
• Permanent Work - Permanent restoration of damaged facilities, including cost effective hazard mitigation to protect the facility form future damage Category C – Roads/Bridges
Category D – Water Control facilities
o All dams and reservoirs
o All canals, drainage channels, and aqueducts
o All stormwater retention and detention basins
Category F – Utilities

Page 460 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 306

o All water and wastewater treatment plants
o Entire water distribution system
o Entire wastewater collection system
o Entire irrigation system
Category G – Parks, recreational, and other facilities Emergency Work Labor Eligibility
Below is a breakdown of the labor cost covered by Public Assistance.

Figure 8-1: Emergency Work Labor Cost Breakdown
Vendor Contracts
Emergency Work (Temporary Repairs)
During a public exigency or local emergency where a temporary repair is needed to restore water services and avoid issues to public health. The City may contract directly with a vendor and bypass the competitive bidding process for temporary repairs. This work can only include FEMA Category A: Debris Removal and B: Emergency Protective Measures under the Public Assistance reimbursement process.
• Noncompetitive Procurements: Procurement through solicitation of a proposal from only one source or inadequate competition. May be used only when: (a) Full and open competition is infeasible, and either (i) Item available only from single source; or (ii) Public exigency/emergency; or (iii) Awarding agency authorizes; or (iv) After solicitation of several sources, competition is determined inadequate; and (b) cost analysis is performed to determine cost reasonableness. • Small Purchase Procedures: May use small purchase procedures for procurements under simplified acquisition threshold $150,000. This type of procurement is often

Page 461 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 307

accomplished by inviting vendors to submit three quotes, which the buyer then evaluates and makes an offer.

Permanent Work
During an emergency where a permanent repair is needed to ensure public health and safety, the City must obtain three separate quotes if the total amount for the work performed is between $3,500 and $150,000. If the work exceeds $150,000, the agency must enter a competitive sealed bid process (lowest price bid). The City may complete a Request for Proposal process for architectural or engineering consultation services which is categorized as Category C-G under the Public Assistance reimbursement process.

Recovery Documentation Process
When an agency declares an emergency, the documentation process must be initiated using the following forms to track all associated cost:
• Mutual Aid For Hire or Mutual Assistance Cost Reimbursement Agreement • EMMA Expense Reconciliation Log
• Mutual Aid Request Checklist
• EMMA Documentation Requirements Letter
• Mutual Aid Log For Expense Tracking
Incident Sites
If there are multiple damaged locations, each location must be documented as a separate event/project.

Mutual Aid
Mutual aid resources are eligible for Public Assistance when used for Emergency Work, emergency restoration of services (regardless of whether it is deemed Category B or F) or grant management activities
FEMA provides Public Assistance funding to the Requesting Entity as it is legally responsible for the work. FEMA does not provide Public Assistance funding directly to the providing Entity. For the work to be eligible, the Requesting Entity must have reque sted the resources provided.

Page 462 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 308

8.7 Annex G: Pandemic Annex
This Annex is a support document for use during emergency response and recovery efforts for a declared Pandemic. This Annex is designed to be scalable and implemented during incidents with minimal to extensive destruction.

Introduction
This Annex introduces the basic concepts, policies, and procedures for providing and/or coordinating a Pandemic response between city departments and local jurisdictions.

Purpose
The Annex details roles and responsibilities for the managed response to a pandemic emergency and can be used in conjunction with other plans designed for the safety and protection of the population. Organizations, operational concepts, responsibilities an d procedures regarding public health response capabilities are defined within this Annex.

Scope
The Annex applies to an emergency response operation within the City and is typically executed during an emergency event that has required the activation of a field ICP and the City EOC.

Objectives
The Pandemic Annex has been developed to meet the following objectives:
• To reduce transmission of the virus strain among staff, clients, and partners • To minimize illness among staff and clients
• To maintain mission-critical operations and services
• To minimize social disruptions and the economic impact of a pandemic event Concept of Operations
Initial Response
Initial response actions will typically be provided from Contra Costa Health (CCH).

Information related to the virus and its effects on human populations as well as instructions on hygiene, social distancing, and other relevant details will be released to the public, in multiple accessible formats, as part of the initial response. Public information includes electronic communications compliant with Section 508 of the Rehabilitation Act and printed material available in multiple accessible formats.

Page 463 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 309

CCH and the City of Pittsburg may activate their respective EOC/DOC to identify and coordinate necessary resources. As soon as the EOC/DOC is activated, it will provide the coordination of resources to support the incident and the situational awareness for all supporting agencies.

Expanded Response
Distribution of prophylactic drugs to the City population will be at the direction of CCH.

Upon such direction, medical point of dispensing (M -POD) sites will be utilized at points throughout the City.

Immediate Recovery
The key objectives of recovery from a pandemic incident are to restore baseline levels of public health (i.e., curtail the number of new infection cases) and to restore jobs, services and facilities quickly and efficiently. All actions described in the res ponse phase as secondary emphasis are actually recovery efforts. These include restoration of vital services (and public access to those services) that may have been negatively affected by high rates of absenteeism and/or a reduced workforce.

After a pandemic, fatality management will be one of the most demanding aspects of the response. A large number of fatalities may overwhelm the normal Medical Examiners/Coroners system. A respectful, culturally sensitive plan for fatality management, despite diminished capacity of health system infrastructure, will have a direct impact on the citizens’ perception of the government’s ability to manage the emergency and the resilience and recovery of the community and the nation.

Population monitoring activities and any necessary decontamination services should remain flexible and scalable to reflect the prioritized needs of individuals and availability of resources at any given time and location.

Roles and Responsibilities
In the case of a pandemic or other public health -related emergency incident in the City, CCH will be the lead agency with the City Manager’s Office as support. The responsibilities of the City and County, as well as the State of California, the federal government and non- governmental organizations are detailed below.

City Manager’s Office
• Information Gathering – The City Manager will direct staff to obtain information from CCH and the California Department of Public Health on the current status of the ongoing pandemic. Additionally, work with other Departments to determine the scope

Page 464 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 310

of the incident and its impact on City functions and facilities, as well as residents. If the EOC is activated, the Situation Status Unit of the Planning Section will gather information. The Situation Status Unit of Planning Section will assess and vet information from all sources (City Department notifications, memos, media, etc.). • Information Sharing – The City Manager’s Office will facilitate information sharing between the CCH and city departments. This is typically done via conference call or email, depending on the severity of the incident. Should the City EOC be activated, the Situation Status Unit of the Planning Section will present a situational status report to management staff.

City of Pittsburg Departments
During a pandemic, city departments should prepare to activate their department specific COOP which addresses essential functions and staffing succession plans. Additionally, departments should relay information on any impacts or foreseen impacts to services as a result of the pandemic.

Contra Costa Health
CCH protects health, prevents disease, and promotes the health and well -being for all persons in Contra Costa County and is considered primary public health administrator. In pandemic emergencies, CCH is responsible for activating plans related to pandemic response. CCH responds to all health emergencies and utilizes the following resources:
• Health Emergency Response Unit (HERU) – a multidisciplinary team of public health personnel deployed in the early stages of a potential public health event to assist in coordinating public health functions during a potential pandemic response. HERU provides an on -scene presence, conducts rapid assessment, epidemiologic investigations, identifies risk factors for adverse outcomes, and targets resources for swift recovery and rehabilitation of affected communities. • Mass Prophylaxis – CCH plans and prepares for the rapid distribution of protective medications to residents of Contra Costa County that have been exposed or may potentially be exposed to a disease agent in an outbreak or act of terrorism which requires acc ess to and distribution of pharmaceuticals to the public through emergency health clinic PODs.

Contra Costa County Office of the Sheriff-Coroner
It is the duty of the coroner to determine the circumstances, manner and cause of all violent, sudden, or unusual deaths. The Office of the Sheriff Coroner’s Division is the lead agency on fatality management during a disaster. A mass or multi -fatality incident (MFI)

Page 465 of 695 ends

CITY OF PITTSBURG
Emergency Operations Plan

FOR OFFICIAL USE ONLY 311

results in a surge of deaths above what is normally managed. In the event of a pandemic that affects the City, it may be several days before the Coroner or private mortuaries can respond, process and recover decedents.

Contra Costa County Fire Protection District
The Contra Costa County Fire Protection District is a first -responder agency responding to life and health threats of varying scope and degree. The fire department will likely serve as a source of information from the field level back to the Contra Costa C ounty Fire Protection District DOC which should relay information to the Pittsburg EOC.

Non-Governmental Organizations
Although the City of Pittsburg has no authority to assign responsibilities to non - governmental organizations, many NGOs provide support services to the City. Those NGOs that may provide assistance include:
• American Red Cross—The Red Cross provides services associated with mass care of populations. In the event of a pandemic incident requiring evacuation and sheltering, the Red Cross will engage in pre -determined operations for evacuation, mass care and sheltering and deploy an agency representative to the City EOC or the County EOC.
• Hospitals (Non-Profit and For-Profit) – Local hospitals and doctors will be the first to see illness in the event of a pandemic. Health care staff assist in early detection efforts by reporting unusual disease occurrences to CCH.

Page 466 of 695 ends

OFFICE OF THE CITY MANAGER/EXECUTIVE DIRECTOR
65 Civic Avenue
Pittsburg, CA 94565

TO: Mayor and Council Members

FROM: Darin Gale - City Manager

SUBJECT: Adoption of a City Council Resolution Authorizing the City Manager to Execute Agreements with Three Pre-qualified
Consulting Firms for Building Plan Check Services from the On-Call List Adopted by Resolution No. 22-14046

MEETING DATE: December 15, 2025

EXECUTIVE SUMMARY

The Building Division utilizes pre-qualified consulting firms from the on-call building plan check services list, adopted by City Council under Resolution No. 22-14046. Following a Request for Proposals (RFP) process, the top three consulting firms—4LEAF, Inc., TRB and Associates, Inc., and West Coast Code Consultants (WC3)—were selected from the pre-qualified list to provide building plan check services on an as-needed basis. This approach allows staff to handle overflow work efficiently and ensure timely plan review support to augment City operations.

FISCAL IMPACT

Plan check services are supported by the fees paid by the community, including developers, as part of the permitting process. These services are covered by the current budget and no additional appropriations are requested at this time. Budget for future services will be set up as part of the regular annual budget process, subject to City Council approval.

RECOMMENDATION

City Council adopted the attached resolution authorizing the use of three consulting firms, selected through an RFP process from the approved on-call building plan check services

Page 467 of 695 ends

list (Resolution No. 22-14046), and authorizing the City Manager to enter into agreements with the selected firms as needed.

BACKGROUND

The Building Division does not have a Plan Check Engineer on staff; therefore, it is necessary to retain the services of qualified plan check professionals to review and comment on larger and more complex development projects.

In 2022, City Council adopted Resolution No. 22-14046, establishing a pre-qualified on- call list of consulting firms to provide building plan check services. The list includes firms with varying areas of expertise to ensure sufficient resources for future needs.

To select the most qualified firms from this pre-approved list, staff conducted an RFP process. Based on the evaluation of proposals received, the top three consulting firms— 4LEAF, Inc., TRB and Associates, Inc., and West Coast Code Consultants (WC3)—were identified as the most qualified to provide on-call plan check services.

Prior to a consultant performing any work, a consulting services agreement will be executed by the City Manager. The maximum fee for each contract under the on-call professional services agreement is $250,000 with total compensation not to exceed $750,000 for all three firms during the term of the agreements.

SUBCOMMITTEE FINDINGS

This item was not reviewed by a subcommittee.

STAFF ANALYSIS

Selecting three consulting firms through an RFP process from the Council-approved pre- qualified list ensures that the City continues to partner with highly qualified professionals while maintaining transparency and competitive selection standards.

The selected firms will review plans and documents for code compliance, assist with complex project evaluations, and support staff in maintaining efficient turnaround times for permit issuance. This approach provides flexibility in managing workload demands and aligns with City Council’s authorization under Resolution No. 22-14046.

ATTACHMENTS: Resolution
Resolution No. 22-14046
4 Leaf Agreement
TRB Agreement
WC3 Agreement

Report Prepared By: Candace Hatch, Administrative Analyst I

Page 468 of 695 ends

Resolution No. 25- Page 1 of 2 December 15, 2025

BEFORE THE CITY COUNCIL OF THE CITY OF PITTSBURG

In the Matter of:

Authorizing the City Manager to Execute )
Agreements with Three Pre-qualified )
Consulting Firms for Building Plan Check ) RESOLUTION NO.25- Services from the On-Call List Adopted by)
Resolution No. 22-14046 )

WHEREAS, the City of Pittsburg Building Division does not have a Plan Check Engineer on staff and therefore, requires professional consulting services to provide building plan review support for larger and more complex development projects; and

WHEREAS, on October 3, 2022, the City Council adopted Resolution No. 22- 14046, establishing a pre-qualified on-call list of consulting firms to provide building plan check services; and

WHEREAS, to select the most qualified firms from the pre-approved list, the Building Division conducted a Request for Proposals (RFP) process among the pre- qualified firms identified under Resolution No. 22-14046; and

WHEREAS, based on the evaluation of proposals received, the City identified 4LEAF, Inc., TRB and Associates Inc., and West Coast Code Consultants (WC3) as the top three firms most qualified to provide building plan check services on an as-needed basis; and

WHEREAS, plan check services are supported by the development community as part of the permitting process and therefore have no fiscal impact upon the City’s General Fund; and

WHEREAS, staff seeks to have City Council authorize the City Manager to execute individual Consulting Services Agreements with each selected firm, with a maximum fee of $250,000 per agreement and total compensation not to exceed $750,000 for all three firms during the term of the agreements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pittsburg hereby authorizes the City Manager to execute Consulting Services Agreements with 4LEAF, Inc., TRB and Associates, Inc., and West Coast Code Consultants (WC3) for the provision of building plan check services.

Page 469 of 695 ends

Resolution No. 25- Page 2 of 2 December 15, 2025

PASSED AND ADOPTED by the City Council of the City of Pittsburg at a regular meeting on the 15th day of December 2025 by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Dionne Adams, Mayor
ATTEST BY:

Alice E. Evenson, City Clerk

Page 470 of 695 ends

Page 471 of 695 ends

Page 472 of 695 ends

Page 473 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 1 of 12

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF PITTSBURG AND
4LEAF, INC.

THIS Agreement (“Agreement”) for consulting services is made by and between the City of Pittsburg (“City”) and 4LEAF, Inc., a California Corporation (“Consultant”) (together referred to as the “Parties”) as of December 1, 2025 (the “Effective Date”).

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, and incorporated herein, at the time and place and in the manner specified therein.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on December 1, 2028 or the date the Consultant completes the services specified in Exhibit A, whichever occurs first, unless the term of the Agreement is otherwise terminated or extended, as referenced herein.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, requests in writing the reassignment of any such persons to ensure Consultant performs services in accordance with the Standard of Performance, Consultant shall, immediately upon receiving City’s request, reassign such persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided herein above and to satisfy Consultant’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed two hundred fifty thousand dollars ($250,000) as set forth in Exhibit B, attached hereto and incorporated herein for services to be performed and reimbursable expenses incurred under this Agreement. This dollar amount is not a guarantee that the City will pay that full amount to the Consultant, but is merely a limit of potential City expenditures under this Agreement.

Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 474 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 2 of 12

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date.

Invoices shall contain the following information, unless waived by the City Manager, or his or her designee:

▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; ▪ At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
▪ The Consultant’s signature.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall pay undisputed invoices that comply with the above requirements within 30 days from the receipt of the invoice.

2.3 Final Payment. Consultant shall submit its final invoice within 60 days of completing its services. Consultant’s failure to submit its final invoice within this 60 day period shall constitute Consultant’s waiver of any further billings to, or payments from, City.

2.4 Reimbursable Expenses. Reimbursable expenses, if any, are specified in Exhibit B and included in the total compensation referenced in Section Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 475 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 3 of 12

2. Expenses not listed in Exhibit B are not chargeable to, or reimbursable by, City.

2.5 Payment of Taxes. Consultant is solely responsible for the payment of all federal, state and local taxes, including employment taxes, incurred under this Agreement.

2.6 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of a written authorization from the City Manager, or his or her designee.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement

Section 4. INSURANCE REQUIREMENTS. Before beginning any services under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance specified herein and maintain that insurance throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant’s bid or proposal. Consultant shall be fully responsible for the acts and omissions of its subcontractors or other agents.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant in the amount required by applicable law. The requirement to maintain Statutory Workers’ Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Consultant is a sole proprietor and does not have any employees and will not have any employees during the term of this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $2,000,000 per occurrence and $4,000,000 aggregate, combined single limit coverage for risks associated with the work contemplated by this Agreement.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis.

Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 476 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 4 of 12

Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition) covering any auto (Code 1), or if Consultant has no owned autos, hired (code 8) and non-owned autos (Code 9). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:

a. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis.

b. City, its officers, officials, employees, agents, and volunteers shall be covered as additional insureds for liability arising out of work or operations on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work or operations; or automobiles owned, leased,
hired, or borrowed by the Consultant. Coverage can be
provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 11 85, or both CG 20 10 10 01 and CG 20 37 10 01.

c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be
primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the
Consultant’s insurance and non-contributing.

d. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately.

e. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount.

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 477 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 5 of 12

$1,000,000 per occurrence or claim covering the Consultant’s errors and omissions.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:

a. The retroactive date of the policy must be shown and must be before the date of the Agreement.

b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work.

c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must purchase an extended period coverage for a minimum of five (5) years after completion of work under this Agreement.

d. A copy of the claim reporting requirements must be
submitted to the City for review prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Submittal Requirements. Consultant shall submit the following to City prior to beginning services:

a. Certificate of Liability Insurance in the amounts specified in this Agreement; and

b. Additional Insured Endorsement as required for the General Commercial and Automobile Liability Polices.

4.4.2 Acceptability of Insurers. All insurance required by this Agreement is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than $100,000.

4.4.4 Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 478 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 6 of 12

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents, and subcontractors.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are covered as additional insured on all coverages.

4.4.7 Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: 1) obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; 2) order Consultant to stop work under this Agreement and withhold any payment that becomes due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof; and/or 3) terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

5.1 General Requirement. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers (collectively, “Indemnitees”) from and against any and all liability, loss, damage, claims, expenses, and costs, including without limitation, attorney’s fees, costs and fees of litigation, (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the services under this Agreement, or its failure to comply with any of its obligations contained in this Agreement, or its failure to comply with any Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 479 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 7 of 12

applicable law or regulation, except such Liability caused by the sole negligence or willful misconduct of City.

Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damage or claims for damages whether or not such insurance policies shall be determined to apply.

5.2 PERS Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City.

6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. Consultant shall also, to the extent required by the California Labor Code, pay not less than the latest prevailing wage rates as determined by the California Department of Industrial Relations.

7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have, and Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 480 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 8 of 12

will maintain at their sole cost and expense, all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid business licenses from City.

7.4 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, genetic information, marital status, sex, sexual orientation, gender or gender identity, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. Upon ten days’ prior written notice, City may cancel this Agreement at any time and without cause upon such written notification to Consultant. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Amendments. The parties may amend this Agreement only by a writing signed by the parties hereto.

8.3 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge.

Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City Manager, or his or her designee. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 481 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 9 of 12

subcontractors noted in the proposal, without prior written approval of the City Manager, or his or her designee.

8.4 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant, including but not limited to the provisions of Section 5, shall survive the termination of this Agreement.

8.5 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.5.1 Immediately terminate the Agreement;

8.5.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.5.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.5.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

8.5.5 The remedies mentioned in this Agreement are not exclusive of any other right, power or remedy permitted by law. The City’s failure or delay in exercising any remedy shall not constitute a waiver of such remedy or preclude the further exercise of City’s rights.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All final versions of reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City.

Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement, and the City may use, reuse or otherwise dispose of the documents without Consultant’s permission. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 482 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 10 of 12

suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential drafts and will not be released to third parties by Consultant without prior written approval of City.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Pursuant to Government Code Section 8546.7, the Agreement may be subject to the examination and audit of the State Auditor for a period of 3 years after final payment under the Agreement.

Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in Contra Costa County or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 483 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 11 of 12

10.6 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

10.7 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.8 Notices. Any notice, demand, request, consent or approval that either party is required to give the other pursuant to this Agreement, shall be in writing and may be given by either (i) personal service, or (ii) certified United States mail, postage prepaid, return receipt requested. Notice shall be effective upon personal delivery or delivery to the addresses specified below, as reflected on the receipt of delivery or return receipt, as applicable.

Consultant : 4LEAF, Inc.
2126 Rheem Drive
Pleasanton, CA 94588
ATTN: Kevin J. Duggan, President

City: City of Pittsburg
65 Civic Avenue
Pittsburg, CA 94565
ATTN: Shelby Rose, Chief Building Official

10.9 Professional Seal. Where applicable in the determination of the City Manager, or his or her designee, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled “Seal and Signature of Registered Professional with report/design responsibility.”

10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A and B represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 484 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 12 of 12

To the extent there are any inconsistencies between this Agreement, the Exhibits, and Consultant’s proposal, the Agreement shall control. To the extent there are any inconsistencies between the Exhibits and the Consultant’s Proposal, the Exhibits shall control.

Exhibit A Scope of Services
Exhibit B Compensation Schedule

10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

10.12 Construction of Agreement. Each party hereto has had an equivalent opportunity to participate in the drafting of the agreement and/or to consult with legal counsel. Therefore, the usual construction of an agreement against the drafting party shall not apply hereto.

10.13 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the parties hereto, with no intent to benefit any third parties.

The Parties have executed this Agreement as of the Effective Date.

CITY OF PITTSBURG 4LEAF, Inc.

____________________________ ______________________________ Maria Allioti, Interim City Manager Kevin J. Duggan, President

Approved as to Form:

____________________________
Donna Mooney, City Attorney

Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 485 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 1 of 3

EXHIBIT A

Duties to be performed by consultant staff for the City’s Permit Center/Building Division

Scope of Duties:

As required by the City, through the Building Official, Consultant staff shall provide professional services to support the City’s Permit Center and Building Division. Duties include the review of building plans for compliance with all applicable building, zoning, and municipal codes, as well as state and federal laws.

Plan Review Services:

At the request of, and under the direction of, the City Building Official, Consultant staff shall perform the following duties:

• Plan and Specification Review – Review building plans and specifications for compliance with the most current adopted building codes, the City’s Municipal Code, and other applicable regulations.
• Written Reports – Provide the City with a written report of findings for each plan review, identifying whether the submittal complies with applicable codes. If deficiencies are found, the report shall clearly identify each area of non-compliance. • Coordination with Design Professionals – When necessary, meet with project architects, engineers, and/or other design professionals to review deficiencies and determine appropriate corrective measures to achieve compliance. • Ongoing Consultation – Provide consultation and clarification, as needed, during the review process to ensure consistency and accuracy of determinations.

Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 486 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 2 of 3

EXHIBIT B

COMPENSATION SCHEDULE

Building Plan Review:

It is proposed that fees for most building plan review services be charged on a fixed fee basis at a rate of 75% of the applicable building permit fee. Such fees are intended to cover:
• The initial plan review
• A second review, if necessary
• A third “quick re-check” and approval, when required

Miscellaneous Plan Review:

Plumbing, electrical, and mechanical plan review services that are not part of a standard building plan check shall be charged at a rate of 75% of the corresponding plan review fee (electrical, plumbing, or mechanical).

If a building plan review extends beyond the third quick re-check and approval, or requires significant revisions to previously approved plans, fees shall be charged on a time-and- materials basis in accordance with the current hourly rate schedule.

Schedule of Hourly Rates
Description Hourly Rate
Review of Excess of (2) $174.00

Additional Services:

Fees for services beyond the standard scope — such as foundation-only plan checks, expedited plan reviews, or other specialized services — shall be negotiated in advance of services being performed. Such negotiations will occur directly between the Consultant and the applicant, outside the scope of services provided by the City.

Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E

Page 487 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and 4LEAF, Inc. Page 3 of 3

CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

4LEAF, Inc.

By:

Title:
2784980.1
Docusign Envelope ID: AA6855A8-83C2-4CD3-87C1-D0ABD0A97C3E President

Page 488 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 1 of 12

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF PITTSBURG AND
TRB AND ASSOCIATES, INC.

THIS Agreement (“Agreement”) for consulting services is made by and between the City of Pittsburg (“City”) and TRB and Associates, Inc., a California Corporation (“Consultant”) (together referred to as the “Parties”) as of December 1, 2025 (the “Effective Date”).

Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926

Page 489 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 2 of 12

Invoices shall contain the following information, unless waived by the City Manager, or his or her designee:

2.4 Reimbursable Expenses. Reimbursable expenses, if any, are specified in Exhibit B and included in the total compensation referenced in Section Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926

Page 490 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 3 of 12

2. Expenses not listed in Exhibit B are not chargeable to, or reimbursable by, City.

2.5 Payment of Taxes. Consultant is solely responsible for the payment of all federal, state and local taxes, including employment taxes, incurred under this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926

Page 491 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 4 of 12

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:

a. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis.

d. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately.

e. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount.

4.3 Professional Liability Insurance.

Page 492 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 5 of 12

$1,000,000 per occurrence or claim covering the Consultant’s errors and omissions.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:

a. The retroactive date of the policy must be shown and must be before the date of the Agreement.

b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work.

d. A copy of the claim reporting requirements must be
submitted to the City for review prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Submittal Requirements. Consultant shall submit the following to City prior to beginning services:

a. Certificate of Liability Insurance in the amounts specified in this Agreement; and

b. Additional Insured Endorsement as required for the General Commercial and Automobile Liability Polices.

4.4.2 Acceptability of Insurers. All insurance required by this Agreement is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than $100,000.

4.4.4 Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926

Page 493 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 6 of 12

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents, and subcontractors.

4.4.7 Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

Page 494 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 7 of 12

applicable law or regulation, except such Liability caused by the sole negligence or willful misconduct of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have, and Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926

Page 495 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 8 of 12

Section 8. TERMINATION AND MODIFICATION.

8.2 Amendments. The parties may amend this Agreement only by a writing signed by the parties hereto.

Page 496 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 9 of 12

subcontractors noted in the proposal, without prior written approval of the City Manager, or his or her designee.

8.5 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.5.1 Immediately terminate the Agreement;

8.5.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.5.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

Section 9. KEEPING AND STATUS OF RECORDS.

Page 497 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 10 of 12

Section 10 MISCELLANEOUS PROVISIONS.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926

Page 498 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 11 of 12

10.7 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

Consultant : TRB and Associates, Inc.
3108 Crow Canyon Place, Suite 216
San Ramon, CA 94583
ATTN: Todd Bradley, President

City: City of Pittsburg
65 Civic Avenue
Pittsburg, CA 94565
ATTN: Shelby Rose, Chief Building Official

Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926

Page 499 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 12 of 12

Exhibit A Scope of Services
Exhibit B Compensation Schedule

10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

10.13 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the parties hereto, with no intent to benefit any third parties.

The Parties have executed this Agreement as of the Effective Date.

CITY OF PITTSBURG TRB AND ASSOCIATES, INC.

____________________________ ______________________________ Maria Allioti, Interim City Manager Todd Bailey, President

Approved as to Form:

____________________________
Donna Mooney, City Attorney

Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926

Page 500 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 1 of 3

EXHIBIT A

Duties to be performed by consultant staff for the City’s Permit Center/Building Division

Scope of Duties:

Plan Review Services:

At the request of, and under the direction of, the City Building Official, Consultant staff shall perform the following duties:

Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926

Page 501 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 2 of 3

EXHIBIT B

COMPENSATION SCHEDULE

Building Plan Review:

Miscellaneous Plan Review:

Schedule of Hourly Rates
Description Hourly Rate
Review of Excess of (2) $174.00

Additional Services:

Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926

Page 502 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and TRB and Associates, Inc. Page 3 of 3

CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700

TRB and Associates, Inc.

By:

Title:
2784980.1
Docusign Envelope ID: 63CAE8B4-A138-4557-94E4-3E9A2E273926 President

Page 503 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 1 of 12

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF PITTSBURG AND
WEST COAST CODE CONSULTANTS, INC.

THIS Agreement (“Agreement”) for consulting services is made by and between the City of Pittsburg (“City”) and West Coast Code Consultants, Inc. (WC3) a California Corporation (“Consultant”) (together referred to as the “Parties”) as of December 1, 2025 (the “Effective Date”).

Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB

Page 504 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 2 of 12

Invoices shall contain the following information, unless waived by the City Manager, or his or her designee:

2.4 Reimbursable Expenses. Reimbursable expenses, if any, are specified in Exhibit B and included in the total compensation referenced in Section Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB

Page 505 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 3 of 12

2. Expenses not listed in Exhibit B are not chargeable to, or reimbursable by, City.

2.5 Payment of Taxes. Consultant is solely responsible for the payment of all federal, state and local taxes, including employment taxes, incurred under this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB

Page 506 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 4 of 12

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:

a. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis.

d. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately.

e. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount.

4.3 Professional Liability Insurance.

Page 507 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 5 of 12

$1,000,000 per occurrence or claim covering the Consultant’s errors and omissions.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:

a. The retroactive date of the policy must be shown and must be before the date of the Agreement.

b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work.

d. A copy of the claim reporting requirements must be
submitted to the City for review prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Submittal Requirements. Consultant shall submit the following to City prior to beginning services:

a. Certificate of Liability Insurance in the amounts specified in this Agreement; and

b. Additional Insured Endorsement as required for the General Commercial and Automobile Liability Polices.

4.4.2 Acceptability of Insurers. All insurance required by this Agreement is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than $100,000.

4.4.4 Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB

Page 508 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 6 of 12

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents, and subcontractors.

4.4.7 Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

Page 509 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 7 of 12

applicable law or regulation, except such Liability caused by the sole negligence or willful misconduct of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.3 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have, and Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB

Page 510 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 8 of 12

Section 8. TERMINATION AND MODIFICATION.

8.2 Amendments. The parties may amend this Agreement only by a writing signed by the parties hereto.

Page 511 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 9 of 12

subcontractors noted in the proposal, without prior written approval of the City Manager, or his or her designee.

8.5 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

8.5.1 Immediately terminate the Agreement;

8.5.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.5.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

Section 9. KEEPING AND STATUS OF RECORDS.

Page 512 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 10 of 12

Section 10 MISCELLANEOUS PROVISIONS.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB

Page 513 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 11 of 12

10.7 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

Consultant : West Coast Code Consultant, Inc.
12647 Alcosta Boulevard, Suite 445
San Ramon, CA 94583
ATTN: Giyan Senaratne, PE, SE, LEED AP

City: City of Pittsburg
65 Civic Avenue
Pittsburg, CA 94565
ATTN: Shelby Rose, Chief Building Official

Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB

Page 514 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 12 of 12

Exhibit A Scope of Services
Exhibit B Compensation Schedule

10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

10.13 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the parties hereto, with no intent to benefit any third parties.

The Parties have executed this Agreement as of the Effective Date.

CITY OF PITTSBURG WEST COAST CODE CONSULTANTS, INC.

____________________________ ______________________________ Maria Allioti, Interim City Manager Giyan Senaratne, PE, SE, LEED AP

Approved as to Form:

____________________________
Donna Mooney, City Attorney

Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB

Page 515 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 1 of 3

EXHIBIT A

Duties to be performed by consultant staff for the City’s Permit Center/Building Division

Scope of Duties:

Plan Review Services:

At the request of, and under the direction of, the City Building Official, Consultant staff shall perform the following duties:

Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB

Page 516 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 2 of 3

EXHIBIT B

COMPENSATION SCHEDULE

Building Plan Review:

Miscellaneous Plan Review:

Schedule of Hourly Rates
Description Hourly Rate
Review of Excess of (2) $174.00

Additional Services:

Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB

Page 517 of 695 ends

Consulting Services Agreement between December 1, 2025
City of Pittsburg and West Coast Code Consultants, Inc. Page 3 of 3

CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700

West Coast Code Consultants, Inc.

By:

Title:
2784980.1
Docusign Envelope ID: 9837699F-6044-4FDE-8050-F082715ED1EB President / CEO

Page 518 of 695 ends

OFFICE OF THE CITY MANAGER/EXECUTIVE DIRECTOR
65 Civic Avenue
Pittsburg, CA 94565

TO: Mayor and Council Members

FROM: Darin Gale - City Manager

SUBJECT: Adoption of a City Council Resolution Authorizing the City Manager to Execute a Lease Agreement with Kenneth Cooper

MEETING DATE: December 15, 2025

EXECUTIVE SUMMARY

The City proposes to enter into a Lease Agreement (“Lease”) with Kenneth Cooper ("Lessor") for the property located at 359 E. 12th Street, which adjoins the City’s Corporation Yard. The additional space (“Premises”) will be used to conduct activities and provide storage in support of the operations of the Public Works Department.

FISCAL IMPACT

The City will pay Four Thousand Seven Hundred Forty-Six Dollars and Seventy-One Cents ($4,746.71) per month to the Lessor for the use of the Premises. Beginning in the second year of the Lease, monthly lease payments will be adjusted annually on the anniversary of the Lease to reflect the average cost of living adjustment, as measured by the Bureau of Labor Statistics (BLS) for the Consolidated Metropolitan Statistical Area (CMSA) for the preceding calendar year. Lease payments are included in the Public Works' adopted operating budget for Fiscal Year 2025-26 and no additional appropriations are needed.

RECOMMENDATION

City Council adopt the Resolution approving the Lease with Kenneth Cooper.

BACKGROUND

The City’s Corporation Yard, located at 357 East 12th Street, has long served the City’s needs for material and equipment storage, maintenance shops, and offices for the Public

Page 519 of 695 ends

Works Department staff to support municipal maintenance operations. As the City has grown, so have the scale and complexity of its maintenance operations.

By the late 1980s, the Public Works operations began to exceed the available space at the Corporation Yard. To address this issue, all park and street median landscape maintenance staff, equipment, and offices were relocated to the Environmental Center.

Despite this adjustment, the Department’s operational space needs continued to expand.

In response, in January 1996, the City entered into a lease with Kenneth Cooper for the use of the garage and yard located immediately adjacent to the Corporation Yard at 359 East 12th Street, providing additional space to support municipal maintenance operations.

SUBCOMMITTEE FINDINGS

This item was not discussed in a subcommittee meeting.

STAFF ANALYSIS

The garage and yard leased from Kenneth Cooper continue to serve as a critical asset for the Public Works Department. Located immediately adjacent to the Corporation Yard, this property provides a level of convenience, security, and operational efficiency that would be difficult to replicate elsewhere in the city. Relocating to another site would present challenges such as remote access, reduced security, and increased travel time.

The current lease is month-to-month, offering limited long-term security. Under these terms, the City is exposed to potential rent increases at the discretion of the property owner and the possibility of underutilization, as the site could be vacated on short notice.

Entering into a long-term lease of five years, with options to extend for additional five-year terms, would provide the Public Works Department with greater operational security and stability.

A long-term commitment, potentially with the option to purchase the property in the future, would ensure the continued availability of the Premises for municipal operations at a predictable cost. This security would also allow the Department to make more substantial investments to the Premises such as improvements to security systems, lighting, and other fixed equipment, knowing these enhancements would serve the City well into the future.

ATTACHMENTS: Resolution
Lease Agreement

Report Prepared By: Ishani Rasanayagam, Administrative Analyst II

Page 520 of 695 ends

Resolution No. 25- Page 1 of 2 December 15, 2025

BEFORE THE CITY COUNCIL OF THE CITY OF PITTSBURG

In the Matter of:

Authorizing the City Manager to Execute ) RESOLUTION NO. 25- Lease Agreement with Kenneth Cooper )

WHEREAS, the City’s Corporation Yard, located at 357 E 12 th Street, serves the City’s needs for material and equipment storage, maintenance shops, and offices for the Public Works Department staff to support municipal maintenance operations; and

WHEREAS, the Public Works Department operations began to exceed the available space at the Corporation Yard by the late 1980’s, and all park and street median landscape maintenance staff, equipment, and offices were relocated to the Environmental Center; and

WHEREAS, the adjustment was inadequate since the Department’s operational needs continued to expand. The City entered into a lease agreement with Jean and Kenneth Cooper in 1996 for the use of the garage and yard located immediately adjacent to the Corporation Yard at 359 E 12th Street ("Premises"); and

WHEREAS, the Premises provides a level of convenience, security, and operational efficiency that would be difficult to replicate elsewhere in the city; and

WHEREAS, the current lease is on a month-to-month basis, providing limited long term security and leaving the City vulnerable to rent increases, and the potential loss of the Premises on short notice; and

WHEREAS, entering into a five-year lease, with options for additional five-year extensions, would provide the Public Works Department with greater operational stability and ensure continued use of the Premises to support ongoing municipal maintenance needs; and

WHEREAS, a long-term commitment, potentially including an option to purchase the Premises in the future, would help ensure the continued availability of space for municipal operations at a predictable cost, and would allow the Public Works Department to invest on improvements such as security systems, lighting, and other fixed infrastructure with confidence that these enhancements will benefit the City for years to come.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pittsburg hereby authorizes the City Manager to execute the Lease Agreement and take such further actions as may be necessary or appropriate regarding the terms of the Lease.

Page 521 of 695 ends

Resolution No. 25- Page 2 of 2 December 15, 2025

PASSED AND ADOPTED by the City Council of the City of Pittsburg at a regular meeting on the 15th day of December 2025 by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Dionne Adams, Mayor
ATTEST BY:

Alice E. Evenson, City Clerk

Page 522 of 695 ends

Page 1 of 8 ends

LEASE AGREEMENT BETWEEN

KENNETH COOPER

AND

THE CITY OF PITTSBURG

This Lease Agreement is dated for identification on this 15th day of December, 2025 and is made by and between KENNETH COOPER, whose address is 1915 Kirker Pass Road Concord, CA 94521, (hereinafter "Lessor") and the CITY OF PITTSBURG, a municipal corporation, whose address is 65 Civic Avenue, Pittsburg, California, 94565, (hereinafter "Lessee").

RECITALS

A. Lessor holds title to real property (hereinafter "Property") located in the City of Pittsburg, County of Contra Costa, State of California and known more particularly as 359 E. 12th Street and described in Exhibit A attached hereto and made a part hereof.

B. Lessee wishes to obtain a leasehold interest in a portion of the Property as shown on Exhibit B for the purpose of conducting activities and providing storage to support the operation of the City's Public Services Department.

C. Lessor desires to lease Property to Lessee for such purposes.

NOW, THEREFORE, it is hereby agreed by and between the parties hereto as follows:

1. Term. Said Lessor agrees to lease Property to Lessee for a term of five (5) years beginning January 1, 2026 and ending December 31, 2031. The term may be extended twice for five years each at the option of the Lessee by written notice to the Lessor.

2. Lease Fees. Lessee agrees to pay Lessor the sum of Four Thousand Seven Hundred and Forty Six dollars and Seventy One cents ($4,746.71) per month for the use of the Property. Starting in year two of the agreement, lease fees are to be adjusted on an annual basis (at anniversary of agreement) to include the average cost of living adjustment in accordance with the Bureau of Labor Statistics (BLS) for the Consolidated Metropolitan Statistical Area {CMSA} for the preceding calendar year. All payments shall be paid by Lessee to the Lessor at 1915 Kirker Pass Road Concord, CA 94521, on or before the first day of each month. Failure to timely pay lease fees may be cause for termination of this Agreement.

Page 523 of 695 ends

Page 2 of 8 ends

3. First Right of Refusal. Lessor agrees to provide Lessee with a written notice of Lessee’s first right of refusal (an option to provide and offer to buy) if the Lessor wishes to sell the Property. In the event of an activation of this clause the Lessee shall have up to sixty (60) days to prepare an offer acceptable to the Lessor before accepting any other offer for the purchase of the Property.

4. Provision of Use. The Lessee is hereby granted usage of the Property on an around the clock and seven (7) days a week basis in support of the Lessee’s operations.

5. Restoration. On or before expiration of this Lease Agreement or its termination by Lessee, Lessee shall remove the Lessee’s property and return Property in good order and repair to the reasonable satisfaction of the Lessor. The Lessee shall notify the Lessor of any changes which they make to the property by the Lessee. Changes made to the Property with the agreement of both parties to the agreement will not need to be restored by the Lessee unless specifically agreed to by parties to the agreement. If, however, the lease is terminated by Lessor, Lessee shall remove Lessee’s personal property and return Property in good order and repair to the reasonable satisfaction of the Lessor within sixty (60) days of Lessor's notice of termination. In either event, if Lessee shall fail or neglect to remove his personal property and return Property in good condition, then at the option of the Lessor, any personal property of the Lessee remaining on the Property shall either become the property of the Lessor, without compensation therefor, or the Lessor may cause the property to be removed and no claim for damages against Lessor or its officer or agents shall be created by or made on account of such removal and restoration work. Lessee shall also pay Lessor on demand any reasonable sum, which may be expended by Lessor after the expiration. revocation, or termination of this Lease Agreement to restore the Property with normal wear and tear excepted.

6. Insurance.

a. Definition: For purposes of this Lease Agreement, the following definition applies: Lessor is defined as Kenneth Cooper or their heirs.

b. Comprehensive General: Lessee agrees to obtain and maintain during the term of this Lease Agreement comprehensive general liability insurance protecting Lessee in an amount of not less than One Million Dollars ($1,000,000) with provisions to cover damages of all kinds including, but not limited to, personal injury, operation of motor vehicles on the property, and physical damages to the Property. Such insurance shall name Kenneth Cooper (Lessor) as additional insured. Coverage shall be in accordance with the limits specified above and the provisions indicated herein. Claims-made policies are not acceptable. Such insurance shall not be cancelled or materially altered to reduce coverage without giving Lessor at least thirty (30)

Page 524 of 695 ends

Page 3 of 8 ends

days advance written notice of such cancellation or change, and it shall be the responsibility of Lessee to notify Lessor of such change or cancellation.

c. Certificates of Insurance with Endorsements: Lessee shall file the required original Certificate of Insurance with endorsements prior to entering upon the Property; it shall be subject to Lessor approval and shall clearly state:

i. Name of insurer: company; name, address and telephone number of the agent or authorized representative;

ii. That thirty (30) days cancellation notice, unqualified as to the acceptance of liability for failure to notify Lessor; and

iii. Lessee’s insurance is primary.

The Certificate with endorsements and notices shall be mailed to:

Kenneth Cooper, 1915 Kirker Pass Road Concord, CA 94521.

iv. Absence of Insurance: The absence of in-force insurance or reduction below limits as specified in this article shall be cause for immediate termination of this Lease Agreement.

v. Insurance Coverage: Insurance provided pursuant to this Lease Agreement must be available from Municipal Pooling Authority (an authorized municipal joint powers authority), or if not available from that source from such other source as are acceptable to the LESSOR.

7. Indemnity. Lessee shall indemnify and hold Lessor harmless from and against all claims, causes of action, damages, cost and expenses (including reasonable attorneys fees and costs) arising in whole or in part from the ads and omissions of Lessee and Lessee’s agents, employees, contractors, subcontractors, and clients in connection with use of the Property pursuant to this Lease Agreement; provided, however, that Lessee shall have no indemnification obligation with respect to or liability for preexisting hazardous materials or defective conditions on the Property.

8. Termination. Lessee must be in default before Lessor can terminate. In the event Lessee remains on the Property after the date set forth in Section 1, Lessee’s occupancy shall be considered a month-to-month lease, subject to all applicable terms of this Lease Agreement.

9. Other Utilities and Services. Lessee shall pay or cause to be paid and shall hold Lessor and the property of Lessor, including the Property, free and harmless from all charges for the furnishing telephone service, electric and gas service, water and sewer service to Lessee at the Property during the term of this Lease Agreement.

Page 525 of 695 ends

Page 4 of 8 ends

10. Nontransferable. This Lease Agreement shall not be assigned or otherwise transferred by Lessee without written consent of the Lessor.

11. Notices. All notices called or pursuant to this Lease Agreement shall be effective on personal delivery of five (5) business days after depositing in the United States mail postage fully prepaid and addressed as follows. Either party may change its address by giving written notice thereof to the other in accordance with the provisions of this Section.

LESSOR: LESSEE

Kenneth Cooper City of Pittsburg
1915 Kirker Pass Road Director of Public Works
Concord, CA 94521 65 Civic Avenue
Pittsburg, CA 94565

12. Attorney Fees. In the event of any controversy, claims or disputes between the parties arising out of or relating to this Lease Agreement or a breach thereof, the prevailing party shall be entitled to recover from other parties’ reasonable expenses, attorney fees and costs.

13. Maintenance and Protection of the Property. At all times during the term of this Lease Agreement, Lessee and Lessee’s tenant shall keep and maintain the Lessor’s Property, all improvements and all appurtenances now or hereafter on the Property in good order and in a clean, safe condition by and at Lessee’s own cost and expense. Structural and building system repairs including plumbing, electrical and HVAC shall be the responsibility of the Lessor unless these systems can be reasonably shown to have been damaged by the action or negligence of the Lessee.

14. Recording of the Lease. Lessor shall execute this Lease Agreement following Lessee and Lessee shall record this lease and any approved amendments to this Lease Agreement. Any costs of such recording of this agreement shall be borne by the Lessee.

15. Right of Entry. Lessee shall permit Lessor and its agents to enter the Property at any reasonable time for the purpose of: (i) inspecting the Property (with no obligation to do so) to verify Lessee’s compliance with the terms of this Lease Agreement; (ii) curing Lessee’s failure to perform any maintenance obligations under this Lease Agreement; and (iii) in the event of an emergency and, in such events, Lessor shall notify Lessee in writing at least forty-eight (48) hours prior to entry.

16. Nondiscrimination. Lessee covenants by and for itself, its heirs, executors, administrators and assigns and all persons claiming under or through it, and this Lease Agreement is made and accepted upon and subject to the condition that

Page 526 of 695 ends

Page 5 of 8 ends

there shall be no discrimination against or segregation of any person or group of persons on account of sex, marital status, race, color, religion, creed, national origin or ancestry in the leasing, subleasing, transferring, use or enjoyment of the Property, nor shall Lessee or any person claiming under or through it establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number. use or occupancy of tenants, subtenants, licensees, concessionaires, vendees, invitees or customers with respect to the Property.

17. Entire Agreement. All exhibits referred to herein are attached hereto and incorporated herein by this reference. This instrument contains the entire agreement of the parties with respect to the subject matter hereof and cannot be amended or modified except by a written agreement executed by each of the parties hereto.

18. Waiver. No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Lease Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right, or .remedy shall be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

19. Modification of Lease Agreement. This Lease Agreement may be supplemented, amended, or modified only by the mutual agreement of the parties. No supplement, amendment, or modification of this Lease Agreement shall be binding unless it is in writing and signed by the party to be charged.

[SIGNATURES APPEAR ON THE NEXT PAGE]

Page 527 of 695 ends

Pittsburg City CouncilDecember 15, 2025

Pittsburg City Council
December 15, 2025