Agenda packet — Placentia City Council, October 18, 2022 (part 1 of 5)

Regular Meeting Agenda
October 18, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.

Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.

How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.placentia.org/pctv .

How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at [email protected]. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.

Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at [email protected] or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID-19 virus.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 18, 2022 Page 1 of 7

Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
October 18, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.

Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.

Procedures for Addressing the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.

The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.

PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.

Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.

Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 18, 2022

Page 2 of 7 ends

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING AGENDA - CLOSED SESSION
October 18, 2022
5:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:

At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

1. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Dennis Lynn Blake, Trustee of the Blake Family Trust vs City of Placentia, et al., Case No. 30-2022-01270422-CU-EI-CXC

2. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Richard Pascarella vs City of Placentia, Case No. ADJ13906507

3. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Claimant: George and Teri Lyles, Claim No. 2009250

4. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Significant Exposure to Litigation (1 Case)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 18, 2022 Page 3 of 7

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING AGENDA
October 18, 2022
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Chaplain Sterling Bennett
PLEDGE OF ALLEGIANCE: Officer Selena Lemus
PRESENTATIONS:
a. Proclamation of October 29, 2022 as the 99th Anniversary of the Republic of Turkey Presenter: Mayor Shader
Recipient: Turgut Cakiraga
b. Proclamation Placentia Clean and Kind Award
Presenter: Mayor Shader
Recipient: Alice Shiozawa
c. Presentation of Measure U Annual Report
Presenter: Citizens' Oversight Committee Vice Chair Glenn Casterline CLOSED SESSION REPORT:

CITY ADMINISTRATOR REPORT:

ORAL COMMUNICATIONS:

At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 18, 2022 Page 4 of 7

1. CONSENT CALENDAR (Items 1.a. through 1.i.):

All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.

1.a.

1.b.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
City Fiscal Year 2022-23 Register for October 18, 2022
Check Register
Fiscal Impact: $935,872.29
Electronic Disbursement Register
Fiscal Impact: $720, 306.15
Recommended Action: It is recommended that the City Council:
1) Receive and file

1.c. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings During the State of Emergency Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-65, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency.

1.d.

1.e.

1.f.

Professional Services Agreement with Avenu Insight & Analytics, LLC for Revenue Auditing and Compliance
Fiscal Impact:

Expense: $30,000 Fiscal Year 2022-23 (102020-6099)
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with Avenu Insights & Analytics, LLC for Utility Users Tax and Business License Revenue Auditing and Compliance Services for an initial term of three (3) years with the option for two additional one-year term extensions at the discretion of the City Council; and
2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.

Acceptance of Resignation from the Planning Commission
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Accept the resignation of Dennis Lee from the Planning Commission; and 2) Update the City's master Commission/Committee vacancy list to include the vacancy on the Planning Commission.

Approval of Lease Agreement with the County of Orange for the use of Tri-City Park for the Construction of a Proposed Senior/Community Center Facility Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve the Lease Agreement between the City of Placentia and the County of Orange for the use of Tri-City Park for the construction of a proposed Senior/Community Center facility; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 18, 2022 Page 5 of 7

1.g.

1.h.

Professional Services Agreement for Real Estate Advisory Services for Affordable Housing Development at Baker Street
Fiscal Impact: Affordable Housing In Lieu Fund: $36,691.70 (342534-6099)
Affordable Housing Impact Fee Fund: 526,308.30
X682534-6099)
Total Appropriations: $63,000.00
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement to Keyser Marston for Real Estate Advisory Services for Affordable Housing Development on Baker Street in the amount of $63,000; and
2) Reject all other proposals, and
3) Approve Resolution R-2022-67, a Resolution of the City Council of the City of Placentia, California, authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures, and
4) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Professional Services Agreement for On -Call Architectural Design Services Fiscal Impact:

Expense: $750,000 Total Contract Not to Exceed Amounts
(Various CIP Projects)
Revenue: $750,000 Capital Improvement Program (CIP) Budget Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with Black O'Dowd and Associates, Inc., for professional consulting services to provide on -call architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000; and
2) Approve a Professional Services Agreement with IDS Group, Inc., for professional consulting services to provide on -call architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000; and 3) Approve a Professional Services Agreement with Infrastructure Architects, Inc., for professional consulting services to provide on -call architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000; and
4) Approve a Professional Services Agreement with Rania Alomar Architect, Inc., for professional consulting services to provide on -call architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000; and
5) Approve a Professional Services Agreement with SVA Architects, Inc., for professional consulting services to provide on -call architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000, and 6) Authorize the City Administrator to approve any contract term extensions and amendments up to 10% of the cumulative contract not -to -exceed amount; and 7) Authorize the City Administrator to execute the above -mentioned Professional Services Agreements, in forms approved by the City Attorney.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 18, 2022 Page 6 of 7

1.i. North Orange County Law Enforcement Partnership for Gun Buyback Program Fiscal Impact:

Expense: $300,000
Revenue: $300,000 Supervisor Doug Chaffee's Fourth District Discretionary Funding
Recommended Action: It is recommended that the City Council:
1) Receive and file the report on the City of Placentia's Gun Buyback Program to be conducted on Saturday, October 22, 2022, and
2) Approve Resolution No. R-2022-68, A Resolution of the City Council of the City of Placentia, California, authorizing a budget amendment in Fiscal Year 2022-2023 in compliance with City Charter of the City of Placentia 1206 and 1209 pertaining to appropriations for actual expenditures.

2. PUBLIC HEARING: None

3. REGULAR AGENDA:

3.a. Amendment to the General Fund Reserve Policy No. 460 Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

Adopt Resolution No. R-2022-66, a Resolution of the City Council of the City of Placentia, California, approving and adopting amendments to the City of Placentia Policy and Procedure Manual, Reserve Policy.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, November 15, 2022 at 5:30 p.m.

TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Library DIF
• Adoption of 2022 Building and Fire Standards Code

CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the October 18, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on October 13, 2022.

Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 18, 2022 Page 7 of 7

Measure U Annual Report
Citizens' Oversight Committee
October 18, 2022
Glenn Casterline
John Lewis
Robert McKinnell

Measure U Oversight of Revenues and
Expenditures
• City Council established City Policy 460 as the oversight criteria to monitor Measure U revenues and expenditures
— Policy called for the following funds allocation/use during FY2021-2022 • 60% for infrastructure projects
• 10% retirement of unfunded pension and OPEB liabilities • 30% employee retention initiatives
• 0% general fund contingency reserves (Contingency Reserve Balance Goal was exceeded) • Oversight committee plays no role in the selection or prioritization of supported projects
— Committee role is to provide oversight of appropriateness of project categorization and allocation of revenues
Category
Allocation
Allocation %
Expended*
Expended %
Infrastructure, Vehicles, Equipment
$ 5,253,941
60%
$ 4,671,250
57%
Post -Employment Benefits
$ 875,657
10%
$ 875,657
11%
Employee Recruitment and Retention
$ 2,626,970
30%
$ 2,626,970
32%
General Fund Contingency Reserve
$ -
0%
$ -
0%
Total
$ 8,756,568
100%
$ 8,173,877
100%
* - expended total incudes actual expenses to date plus encumbrances

FY2021-2022 Measure U Revenues
(Cash Basis Accounting)

CITY OF PLACENTIA
Measure U Fund
Year -to -Date Unaudited Actuals as of 6/30/22
Beginning Balance
Tax Revenues*:
7/2021 Tax Disbursement
8/2021 Tax Disbursement
9/2021 Tax Disbursement
10/2021 Tax Disbursement
11/2021 Tax Disbursement
12/2021 Tax Disbursement
01/2022 Tax Disbursement
02/2022 Tax Disbursement
03/2022 Tax Disbursement
04/2022 Tax Disbursement
05/2022 Tax Disbursement
06/2022 Tax Disbursement
FY 2021- 22 Total
Total Resources
Measure U Budget
3,033,604
8,665,454
11,699,058
Measure U Infrastructure Emp. Reten. OPEB
100%
60% 30%
10%
Year -to -Date Actuals
3,033,604
2,263,010
-
770,595
640,366
384,219
192,110
64,037
753,000
451,800
225,900
75,300
753,331
451,999
225,999
75,333
613,402
368,041
184,021
61,340
649,454
389,673
194,836
64,945
934,979
560,987
280,494
93,498
601,926
361,156
180,578
60,193
636,193
381,716
190,858
63,619
858,250
514,950
257,475
85,825
610,676
366,406
183,203
61,068
729,408
437,645
218,822
72,941
975,582
585,349
292,675
97,558
8,756,568
5,253,941
2,626,970
875,657
11,790,172
7,516,951
2,626,970
1,646,252
3 Historical Measure U
Revenues By Month
1,200,000.00
Measure U Tax Disbursements
FY18-19 $ 1,426,967
FY19-20 $ 6,285,721
FY20-21 $ 7,702,915
FT21-22 $ 8,756,568
Total $ 24,172,171
1,000,000.00
800,000.00
600,000.00
400,000.00
200,000.00
July November September October November December January February March April May June t FY21-22 t FY20-21 t FY19-20
4 FY21-22 Measure U Infrastructure Budget and
Expenditures

CITY OF PLACENTIA
Measure U Fund Infrastructure Expenditures
Period: 07/01/2021- 06/30/2022
CIP Expenditures
Allocation
Allocation %
Actuals
Expended
Street and Sidewalk Repair/Rehab
$ 4,016,057
61%
$ 3,039,433
65%
Building and Park Maintenance
$ 1,714,729
26%
$ 835,565
18%
Public Safety
$ 293,429
4%
$ 284,396
6%
Vehicle Maintenance/Replacement
$ 362,750
5%
$ 329,601
7%
Technology Upgrade
$ 244,419
4%
$ 182,255
4%
Total for CIP
$ 6,631,384
100%
$ 4,671,250
100%

FY21-22 Measure U Expenditures and Commitments
Street and Sidewalk Maintenance

CITY OF PLACENTIA
Measure U Street and Sidewalk Projects
Completion Status
Year -to -Date Unaudited Actuals as of 6/30/22
Description
Actuals
Status
1002 -Arterial Roadway Rehab Project
1,500
-
Completed
1101 -FY 2020-21 Arterial Roadway Roadway
3,035,957
2,532,500
Completed
1202 -FY 2021-22 Slurry Seal Project
250,000
96,002
Completed
1203 -FY 2021-22 Concrete Repair Project
80,000
75,931
Completed
1801 -Golden Avenue Bridge
23,600
In Design
4201 -Storm Drain Master Plan
250,000
250,000
In Design
5204 -Bradford Pedestrian Bridge Repair
125,000
85,000
Completed
5211 - Main St Parking Lot Improvement
250,000
In Design
Total Street and Sidewalk Maintenance
4,016,057
3,039,433

FY21-22 Measure U Expenditures and Commitments
Building and Park Maintenance

CITY OF PLACENTIA
Measure U Building and Park Projects
Year -to -Date Unaudited Actuals as of 6/30/22
Description
Actuals
Status
5002 -Old City Hall ADA
3,165
Completed
5101 -Old City Hall ADA Improvement
12,349
5,300
Completed
5106 -Old City Hall Renovation
574,605
593,403
yiligill
5205 -Oberle Gym Floor Resurfacing
62,500
-
Completed
6206 -Security Cameras for Civic Center
135,000
-
In Design
7003 -Samp Park Pergola Replace
8,910
6,765
Completed
7203 -Playground Equipment Replacement
600,000
In Design
7204 -Paint Backs Building Rooms 6&7
10,000
In Design
7205 -Replace Park Benches
72,600
29,296
Completed
7206 -Replace Park BBQs
10,000
3,270
Completed
7207 -Replace Park Picnic Tables
49,500
53,289
Completed
7208 -Replace Park Trash Cans
43,700
35,223
Completed
7209 -Replace Park Drinking Fountain
50,000
50,000
Completed
7211 -Tennis Courts Resurfacing
8,400
8,400
Completed
7902 -Parque Del Arroyo Verde
30,000
6,713
In Design
8205 -Community Services Mai ntai nance
44,000
43,906
Completed
Total Buidling and Park Maintenance
1,714,729
835,565
7 FY21-22 Measure U Expenditures and Commitments
Public Safety Infrastructure

CITY OF PLACENTIA
Measure U Public Safety Projects
Year -to -Date Unaudited Actuals as of 6/30/22
Description
Actuals
Status
5105 -Fire Station Interior Building
119,345
211,705
Completed
5203 -Refurbish PD Watch Commander
25,000
15,369
Completed
6202 -Purchase Opticom Units
42,000
40,238
Completed
8104 -Police -Lease Three Patrol Units
17,084
17,084
Completed
9203 -Hazard Mitigation plan
90,000
In Design
Total Public Safety Infrastructure
293,429
284,396
8 FY21-22 Measure U Expenditures and Commitments
Vehicle Maintenance/Replacement

CITY OF PLACENTIA
Measure U Fund Vehicle Maintenance/Replacement Projects Year -to -Date Unaudited Actuals as of 6/30/22
Description
Actuals
Status
5104 -Replace Hydraulic Vehicle Lift
51,300
44,2
• nderConstruction
8201 -Public Works Arrowboard Truck
43,000
42,784
Completed
8202 -Public Works 6 -Wheel Dump Truck
109,950
109,923
Completed
8203 -Fleet Mechanic Shop Truck Replace
52,500
52,498
Completed
8204 -Community Services Stakebed Truck
6,000
6,000
Completed
8206 -EV Pilot Program
100,000
74,106
In Design
Total Vehicle Maintenance/Replacement
362,750
329,601

FY21-22 Measure U Expenditures and Commitments
Technology Upgrades

CITY OF PLACENTIA
Measure U Fund Technology Projects
Year -to -Date Unaudited Actuals as of 6/30/22
Description
Actuals
Status
6103 -Bitech Finance System Conversion
29,419
29,924
Completed
6116 -IT Storage - Servers
65,000
Cancelled
6204 -Bitech Finance System Software
150,000
152,33
Completed
Total Technology Upgrades
244,419
182,255
10 FY21-22 Measure U Expenditures and Commitments
Employee Recruitment and Retention
• Measure U Employee Retention Expenditures
— $2,626,97O transferred to General Fund
• Budget continued to support market rate
adjustment to pay structure
— $3,13O,373 increase in General Fund payroll
expenditures
• 5% increase for public safety
• 3.5% increase for non-public safety

FY21-22 Measure U Expenditures and Commitments
Post Employment Benefits Liability
• Measure U Post Employment Benefits contribution
— $875,657 transferred to General Fund
• Measure U funds were used to partially support
General Fund Post Employment Benefit Expenditures

CITY OF PLACENTIA
General Fund Post Employment Benefits
Period: 7/01/2021 = 6/30/ 2022
Category
Unaudited Amount
CaIPERS Retirement
$ 1,459,606
CaIPERS UAL
$ -
Pension Debt
$ 3,082,522
Retiree Health Benefits
$ 950,700
Total General Fund Post Emploment
Benefit Expenditures
$ 5,492,828

FY21-22 Measure U Expenditures and Commitments
General Fund Contingency Reserves
• No Measure U funds were transferred to
Contingency Reserves during FY2021-2022
— Consistent with Policy 460 guidelines when the
Contingency Reserve Balance exceeds Reserve Goal
• FY2021-2022 Policy 460 Reserve Goal — 25% of
Budgeted General Fund Expenditures
($9,015,292)
— Goal was exceeded at beginning and end of Fiscal Year • July 1, 2021 Contingency Reserve Balance — $9,630,718 • June 30, 2022 Contingency Reserve Balance - $14,865,838

General Fund Contingency Reserves
Year -End Actua Is/Forecast
Actual
(Forecast)
FY19-20 17% 10%
FY20-21 17% 29%
FY21-22 25% 41%
FY22-23 25% 34%
17%
10%
FY19-20
•
FY19-20
FY20-21
25%
FY21-22
•
FY21-22 Forecast FY22-23

Concluding Opinion of Measure U
Citizens' Oversight Committee
The conclusion of the Oversight Committee is that all Measure U revenues received through June 30, 2022 have been properly accounted for and allocated to the appropriate uses. In addition, all expenditures have been properly authorized, expended, and reported in accordance with all applicable city procedures and practices.

City of Placentia
Check Register
For 10/18/2022
Type Vendor Name/ID Description
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date
Check Totals by ID
AP 935,872.29
EP 0.00
IP 0.00
OP 0.00
Fund Name
101 -General Fund (0010)
117 -Measure U Fund (0079)
205 -State Gas Tax (0017)
208-Sccssr Agncy Ret Oblg (0054)
225 -Asset Seizure (0021)
227 -Explorer Grant NOC (0076)
228-NOC-Public Safety Grant(0061)
231 -Placentia Reg Nav Cent(0078)
248-TOD Strscape Impct Fee (0072)
265 -Landscape Maintenance (0029)
275 -Sewer Maintenance (0048)
280-Misc Grants Fund (0050)
401 -City Capital Projects (0033)
501 -Refuse Administration (0037)
601 -Employee Health & Wlfre (0039)
605 -Risk Management (0040)
701 -Special Deposits (0044)
Check Totals by Fund
485,141.86
270,859.71
1,373.50
181.96
6,855.38

11.81 88.00
133,333.00
1,399.09
6,934.80
1,980.50
4,000.00
1,195.45
535.54
6,552.12
2,869.00
12,560.57
Check Total: 935,872.29
Grand Total: 935,872.29
Void Total: 0.00
Check Total: 935,872.29

1.b.

Oct 18, 2022
Funds will be transferred from the Cash Basis Fund as needed to fund the warrants included on this warrant register User: Teri Knutson
Report: AP 1400M : AP: Warrant List - Machine
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID Description
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date
MW OH FRANCHISE TAX BOARD PE 9/17/22 PD 9/23/22
V000404

MW OH ORANGE COUNTY
V000699

MW OH ORANGE COUNTY
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
0010-2196
Garnishments W/H
0037-2176
PCEA/OCEA Assoc Dues
0029-2176
PCEA/OCEA Assoc Dues
0054-2176
PCEA/OCEA Assoc Dues
0048-2176
PCEA/OCEA Assoc Dues
0010-2176
V000699 PCEA/OCEA Assoc Dues
MW OH PCEA C/O NORTH ORANGE C E 9/17/22 PD 9/23/22 0010-2176 V000679 PCEA/OCEA Assoc Dues
MW OH PCEA C/O NORTH ORANGE GEE 9/17/22 PD 9/23/22 0054-2176 V000679 PCEA/OCEA Assoc Dues
MW OH PCEA C/O NORTH ORANGE GEE 9/17/22 PD 9/23/22 0048-2176 V000679 PCEA/OCEA Assoc Dues
MW OH PCEA C/O NORTH ORANGE C E 9/17/22 PD 9/23/22 0037-2176 V000679 PCEA/OCEA Assoc Dues
MW OH PCEA C/O NORTH ORANGE um 9/17/22 PD 9/23/22 0029-2176 V000679 PCEA/OCEA Assoc Dues
MW OH VANTAGEPOINT TRANSFER PE 9/17/22 PD 9/23/22 0029-2170 V007191 Deferred Comp Payable - ICMA
MW OH VANTAGEPOINT TRANSFER PE 9/17/22 PD 9/23/22 0010-2170 PY22019 326.89 2710/2201019 00124730 09/30/2022
Check Total: 326.89
PY22019 1.15 2610/2201019
PY22019 7.51 2610/2201019
PY22019 0.58 2610/2201019
PY22019 15.72 2610/2201019
PY22019 448.59 2610/2201019
Check Total: 473.55
PY22019 38.84 2615/2201019
PY22019 0.05 2615/2201019
PY22019 1.36 2615/2201019
PY22019 0.10 2615/2201019
PY22019 0.65 2615/2201019
Check Total: 41.00
PY22019 13.49 2606/2201019
PY22019 1,883.24 2606/2201019
00124731 09/30/2022
00124731 09/30/2022
00124731 09/30/2022
00124731 09/30/2022
00124731 09/30/2022
00124732 09/30/2022
00124732 09/30/2022
00124732 09/30/2022
00124732 09/30/2022
00124732 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
User: Teri Knutson
Report: AP 1400M : AP: Warrant List - Machine
Page: 1
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
V007191

MW OH VANTAGEPOINT
V007191

MW OH ABBIT, JEFF
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
TRANSFER PE 9/17/22 PD 9/23/22
Deferred Comp Payable - ICMA
0037-2170
Deferred Comp Payable - ICMA
0054-2170
Deferred Comp Payable - ICMA
0048-2170
Deferred Comp Payable - ICMA
0029-2170
Deferred Comp Payable - ICMA
0054-2170
Deferred Comp Payable - ICMA
0048-2170
Deferred Comp Payable - ICMA
0037-2170
Deferred Comp Payable - ICMA
0010-2170
Deferred Comp Payable - ICMA
0010-2170
Deferred Comp Payable - ICMA
0037-2170
Deferred Comp Payable - ICMA
0048-2170
Deferred Comp Payable - ICMA
0054-2170
Deferred Comp Payable - ICMA
0029-2170
Deferred Comp Payable - ICMA
HERITAGE ENTERTAINMENT SVS 104078-6099
PY22019
PY22019
PY22019
PY22019
PY22019
PY22019
PY22019
PY22019
PY22019
PY22019
PY22019
PY22019
PY22019
Check Total:

AP093022

45.55 2606/2201019

2.92 2606/2201019
114.63 2606/2201019

2.34 2608/2201019

10.13 2608/2201019

21.82 2608/2201019

31.71 2608/2201019
996.11 2608/2201019
744.57 2609/2201019

25.35 2609/2201019

17.38 2609/2201019

7.12 2609/2201019

2.05 2609/2201019
3,918.41
725.00 HERITAGE 2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124733 09/30/2022
00124734 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 2
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID Description
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date
V006201 Professional Services

MW OH AIRGAS USA
WELDING GAS CANNISTER 103658-6301
V004871 Special Department Expenses

MW OH AMAZON CAPITAL SERVICEOFFICE SUPPLIES
V012336
103550-6315
Office Supplies
MW OH AMAZON CAPITAL SERVICEWEBCAM & HEADSETS 102020-6301 V012336 Special Department Expenses
MW OH ANAHEIM FULLERTON JULY CSUF PD TOWING SVS 103047-6181 V006631 Towing Services
MW OH ANAHEIM FULLERTON JULY CSUF PD TOWING SVS 103047-6181 V006631 Towing Services
MW OH ANAHEIM FULLERTON JULY CSUF PD TOWING SVS 103047-6181 V006631 Towing Services
MW OH ANAHEIM FULLERTON JULY CSUF PD TOWING SVS 103047-6181 V006631 Towing Services
MW OH ANAHEIM FULLERTON JULY CSUF PD TOWING SVS 103047-6181 V006631 Towing Services
MW OH ANAHEIM FULLERTON JULY CSUF PD TOWING SVS 103047-6181 V006631 Towing Services
MW OH ANAHEIM FULLERTON JULY CSUF PD TOWING SVS 103047-6181 V006631 Towing Services
MW OH AT &T 9/9-10/8 FD2 INTERNET 109595-6215
V008736 Telephone/Internet
MW OH AT &T 9/13-10/13 KOCH PARK INTERNET 109595-6215
Check Total: 725.00
AP093022 179.78 9129628128
00124735 09/30/2022
Check Total: 179.78
AP093022 128.93 14FV-FDY6- 00124736 09/30/2022
AP093022 360.90 1HKW-RQMG- 00124736 09/30/2022
Check Total: 489.83
AP093022 101.75 22-0713-17301 00124737 09/30/2022
AP093022 185.00 22-0719-17510 00124737 09/30/2022
AP093022 101.75 22-0719-17515 00124737 09/30/2022
AP093022 185.00 22-0725-17709 00124737 09/30/2022
AP093022 185.00 22-0727-17776 00124737 09/30/2022
AP093022 101.75 22-0728-17852 00124737 09/30/2022
AP093022 185.00 22-0808-18194 00124737 09/30/2022
Check Total: 1,045.25
AP093022 63.49 FD STA2 SEPT 00124738 09/30/2022
AP093022 53.50 KP SEPT 22 00124738 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 3
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
V008736

MW OH AT&T
V004144

MW OH BEAR ELECTRICAL
V010997

MW OH BEE MAN, THE
V000117

MW OH BIGGS CARDOSA
V010461

AUG-SEPT PHONE CHARGES

AUG ROUTINE TS MAINT

AUG ROUTINE TS MAINT
9/14 BEE REMOVAL SERVICES

JULY-AUG ENGINEERING SVS
MW OH CANON FINANCIAL SERVICES1-30 COPIER LEASE PMT
V008979

MW OH CANON FINANCIAL SERVIC
V008979
;;d
1-8/31 COPIER USAGE
MW OH CANON FINANCIAL SERVICES1-30 COPIER LEASE, MAINT
V008979
Telephone/Internet
296561-6215
Telephone/Internet
109595-6215
Telephone/Internet
103590-6099
Professional Services
Check Total: 116.99
AP093022 729.35 092222
AP093022 5,657.50 092222
Check Total: 6,386.85
AP093022 2,762.62 16549
103590-6099/21009-6099 AP093022 219.38 16549
Professional Services
103590-6099/21010-6099
Professional Services
103590-6099/21011-6099
Professional Services
104071-6130
Repair & Maint/Facilities
331801-6185
Construction Services
109595-6175
Office Equipment Rental
109595-6175
Office Equipment Rental
109595-6175
Office Equipment Rental
AP093022 108.00 16549
AP093022 75.00 16549
Check Total: 3,165.00
AP093022 195.00 119904
Check Total:

AP093022
Check Total:
195.00
1,195.45 84837
1,195.45
AP093022 232.69 29197481
AP093022 2,284.89 29197482
AP093022 1,590.45 29197482
P12489
P12489
P12489
P12489
00124739 09/30/2022
00124739 09/30/2022
00124740 09/30/2022
00124740 09/30/2022
00124740 09/30/2022
00124740 09/30/2022
00124741 09/30/2022
P12613 00124742 09/30/2022
00124743 09/30/2022
00124743 09/30/2022
00124743 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 4
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date

MW OH CASTRO, ANTONIO
V011744

MW OH CCP INDUSTRIES INC
V010526

MW OH CCP INDUSTRIES INC
V010526
DMV EXAM REIMBURSEMENT 103066-6250
Staff Training

GLOVES, TOWELS

LATEX GLOVES

POLYMER COATED GLOVES
103654-6301
Special Department Expenses
103654-6301
Special Department Expenses
103654-6301
Special Department Expenses
MW OH CHARTER COMMUNICATIONB12-10/I1 BACKS SPECTRUM SVS 109595-6215 V004450 Telephone/Internet

MW OH CLEAR CHOICE LIEN SALES AUG CSUF PD LIEN SVS
V005847

MW OH COSTAR REALTY
V012340

MW OH COSTAR REALTY
V012340
MW OH DATA TICKET INC.

V006119
Check Total:
4,108.03
AP093022 125.00 318476
Check Total:

AP093022
AP093022
AP093022
Check Total:

AP093022
Check Total:
103047-6183
CSUF PD Reimburse Impound Fees
103047-6183
CSUF PD Reimburse Impound Fees
103047-6183
CSUF PD Reimburse Impound Fees
AUG REAL ESTATE DATABASE 109595-6999
Other Expenditure
SEPT REAL ESTATE DATABASE ACCIE09595-6999
Other Expenditure
AUG CODE CITATION PROCESSING 102533-6290
Dept. Contract Services
AP093022
AP093022
AP093022
Check Total:

AP093022
AP093022
Check Total:
125.00
223.46 IN03045249
151.93 1N03095421

49.56 IN03096291
424.95
299.98 0629685091222
299.98

25.00 255 CSUF 8/3/22

25.00 258 CSUF 8/4/22

25.00 263 CSUF

75.00 00124744 09/30/2022
00124745 09/30/2022
00124745 09/30/2022
00124745 09/30/2022
00124746 09/30/2022
00124747 09/30/2022
00124747 09/30/2022
00124747 09/30/2022
540.00 116430615-1 P12608 00124748 09/30/2022
540.00 116530893-1 P12608 00124748 09/30/2022
1,080.00
AP093022 1,413.30 141920
00124749 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 5
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID Description
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date
MW OH DISTINGUISHED PEST QUARTERLY PEST CONTROL SVS 103654-6290 V003466 Dept. Contract Services
MW OH FACTORY MOTOR PARTS CONDENSER 103658-6134
V010842 Vehicle Repair & Maintenance
MW OH FAST SIGNS OF BREA & OFFICE DECALS 103654-6301
V011616 Special Department Expenses
MW OH FIFTH AVENUE CLEANERS JULY PD DRY CLEANING SVS 103040-6290 V010431 Dept. Contract Services
MW OH FRAZEE, KATHLEEN R. PRINTING REIMBURSEMENT 0044-2065 V000417 Historical Committee

MW OH GOLDEN STATE WATER AUG-SEPT WATER CHARGES
V000928
109595-6335
Water
MW OH GOLDEN WEST COLLEGE POST SUPERVISORY REG - GILLIS 213041-6250 V001174 Staff Training
MW OH GRAFXOLUTION INC INSTALL CITY LOGO ON K -RAILS 103652-6301 V012332 Special Department Expenses

MW OH GREAT WESTERN
PARK BENCHES 797205-6760
V011036 Infrastructure - Parks
Check Total: 1,413.30
AP093022 1,945.00 17161 P12514 00124750 09/30/2022
Check Total: 1,945.00
AP093022 79.94 102-171014 P12506 00124751 09/30/2022
Check Total: 79.94
AP093022 177.75 261-15267 00124752 09/30/2022
Check Total: 177.75
AP093022 719.56 JULY 2022 00124753 09/30/2022
Check Total: 719.56
AP093022 100.57 092622 00124754 09/30/2022
Check Total: 100.57
AP093022 1,914.60 092222 00124755 09/30/2022
Check Total: 1,914.60
AP093022 212.61 JG091522 00124756 09/30/2022
Check Total: 212.61
AP093022 3,662.40 20620 P12591 00124757 09/30/2022
Check Total: 3,662.40
AP093022 28,646.09 2205015 P12612 00124758 09/30/2022
User: Teri Knutson
Report: AP 1400M : AP: Warrant List - Machine
Page: 6
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID Description
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date
MW OH HALO CONFIDENTIAL SEPT PD BACKGROUND SCREENINGS03040-6290 V011712 Dept. Contract Services
MW OH HALO CONFIDENTIAL SEPT PD TRAINING MGMT 103040-6290 V011712 Dept. Contract Services

MW OH HALVERSON, JOY
HERITAGE ENTERTAINMENT 104078-6099
V007235 Professional Services
MW OH HARRISON, KEITH HERITAGE BAND PERFORMANCE 104078-6099 V012327 Professional Services
MW OH HAWK ANALYTICS CELLHAWK SUBSCRIPTION 103042-6290
V009767 Dept. Contract Services
MW OH HIRSCH PIPE AND SUPPLY FLUSH VALVE 103654-6130
V004494 Repair & Maint/Facilities
MW OH ICMA RETIREMENT TRUST ICMA P/E 9/17 PD 9/23
V010029
MW OH ICMA RETIREMENT TRUST ICMA P/E 9/17 PD 9/23
V010029
MW OH ICMA RETIREMENT TRUST ICMA P/E 9/17 PD 9/23
V010029
MW OH ICMA RETIREMENT TRUST ICMA P/E 9/17 PD 9/23
V010029
MW OH ICMA RETIREMENT TRUST ICMA P/E 9/17 PD 9/23
0048-2170
Deferred Comp Payable - ICMA
0054-2170
Deferred Comp Payable - ICMA
0037-2170
Deferred Comp Payable - ICMA
0010-2170
Deferred Comp Payable - ICMA
0029-2170
V010029 Deferred Comp Payable - ICMA
Check Total: 28,646.09
AP093022 1,615.00 0199 P12503 00124759 09/30/2022
AP093022 2,125.00 0200T P12503 00124759 09/30/2022
Check Total: 3,740.00
AP093022 495.00 HERITAGE 2022 00124760 09/30/2022
Check Total: 495.00
AP093022 490.00 HERITAGE 2022 00124761 09/30/2022
Check Total: 490.00
AP093022 4,995.00 INV25756 00124762 09/30/2022
Check Total: 4,995.00
AP093022 282.71 8465029 00124763 09/30/2022
Check Total: 282.71
AP093022 8.50 PR2201019 00124764 09/30/2022
AP093022 33.00 PR2201019 00124764 09/30/2022
AP093022 35.00 PR2201019 00124764 09/30/2022
AP093022 3,075.23 PR2201019 00124764 09/30/2022
AP093022 5.00 PR2201019 00124764 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 7
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
MW OH ICMA RETIREMENT TRUST ICMA-401 P/E 9/17 PD 9/23
V010029

MW OH JOHN HANCOCK USA -PARS
V010625

MW OH JOHN L HUNTER &
V009056

MW OH JOHNSON EQUIPMENT
PARS P/E 9/17 PD 9/23
PARS P/E 9/17 PD 9/23
PARS P/E 9/17 PD 9/23
PARS P/E 9/17 PD 9/23
PARS P/E 9/17 PD 9/23
PARS P/E 9/17 PD 9/23
PARS P/E 9/17 PD 9/23
PARS P/E 9/17 PD 9/23
PARS P/E 9/17 PD 9/23
PARS P/E 9/17 PD 9/23

JULY NPDES CONSULTING SVS

FD RADIO CHARGERS
0010-2170
Deferred Comp Payable - ICMA
0010-2131
Employer PARS/ARS Payable
0010-2131
Employer PARS/ARS Payable
0029-2131
Employer PARS/ARS Payable
0037-2131
Employer PARS/ARS Payable
0037-2131
Employer PARS/ARS Payable
0048-2131
Employer PARS/ARS Payable
0048-2131
Employer PARS/ARS Payable
0054-2131
Employer PARS/ARS Payable
0054-2131
Employer PARS/ARS Payable
0010-2131
Employer PARS/ARS Payable
103593-6099
Professional Services
106207-6840
AP093022 7,552.53 PR2201019A
Check Total:

AP093022
AP093022
AP093022
AP093022
AP093022
AP093022
AP093022
AP093022
AP093022
AP093022
Check Total:
10,709.26
872.01 PR2201019
00124764 09/30/2022
00124765 09/30/2022
638.87 PR2201019 00124765 09/30/2022

17.77 PR2201019 00124765 09/30/2022
215.64 PR2201019 00124765 09/30/2022

73.54 PR2201019 00124765 09/30/2022
102.57 PR2201019 00124765 09/30/2022

52.53 PR2201019 00124765 09/30/2022

4.50 PR2201019 00124765 09/30/2022
773.22 PR2201019 P12605 00124765 09/30/2022
2,803.18
AP093022 2,621.25 PLA1MS412207P12470 00124766 09/30/2022 Check Total:
2,621.25
AP093022 717.30 8054
P12605 00124767 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 8
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
V011476

MW OH KMC STUDIOS
V012282

VIDEOGRAPHER SERVICES
MW OH KOA HILLS CONSULTING LLl}Y6-15 CONSULTING SERVICES V011519

MW OH KOSMONT COMPANIES
V006131

MW OH LAGUNA GOLF CARTS
V012342

MW OH LEMUS, FREDDY
V010586

MW OH LYNCH EMS
V011542

MW OH MARTINEZ, JOHN
V010060

MW OH MC FADDEN-DALE
V000635

MW OH MC FADDEN-DALE
V000635
Machinery & Equipment
103550-6099
Professional Services
796204-6840
Machinery & Equipment
AUG EIFD & IFP CONSULTING SVS 109595-6999
Other Expenditure
HERITAGE GOLF CART RENTALS 104078-6299
Other Purchased Services

ICMA LOAN REFUND

FLU VACCINATIONS

PD TRAINING MEALS

FACILITY REPAIR SUPPLIES
PAINT
0010-2170
Deferred Comp Payable - ICMA
101514-6301
Special Department Expenses
213041-6250
Staff Training
103654-6301
Special Department Expenses
103654-6301
Special Department Expenses
Check Total:
717.30
AP093022 2,497.50 150
Check Total:
2,497.50
AP093022 1,400.00 9345
Check Total:

AP093022
Check Total:

AP093022
AP093022
1,400.00
676.00 2207.10-001
676.00
704.25 INV0694
704.25

18.99 00004224141

18.99 520.00 22-19590
520.00
200.00 JM09192322M
200.00

46.71 492295/5

40.51 492364/5
00124768 09/30/2022
P12541 00124769 09/30/2022
P12609 00124770 09/30/2022
00124771 09/30/2022
00124772 09/30/2022
00124773 09/30/2022
00124774 09/30/2022
00124775 09/30/2022
00124775 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 9
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City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID Description
Account/Description Batch ID Amount Invoice# PO # Check # Check Date

MW OH MICHAEL BAKER
AUG SDMP CONSULTING SVS 794201-6751
V010699 Infrastructure - Storm Drain
MW OH MUNICIPAL EMERGENCY STRUCTURAL GLOVES 103066-6361 V011423 Personal Protection Equipment

MW OH NICKEY PETROLEUM GASOLINE
103658-6345
V000696 Gasoline & Diesel Fuel

MW OH OFFICE INDUSTRIES PAPER
V007477

MW OH OFFICE INDUSTRIES OFFICE SUPPLIES
V007477

MW OH OFFICE INDUSTRIES PAPER
V007477
103550-6315
Office Supplies
102020-6315
Office Supplies
102531-6315
Office Supplies
103040-6315
Office Supplies
102531-6315
Office Supplies
109595-6315
Office Supplies
MW OH PLACENTIA COMMUNITY REPUBLIC SVS CONTRIBUTION 0044-2068 Check Total: 87.22
AP093022 12,270.99 1158107 P12538 00124776 09/30/2022
Check Total: 12,270.99
AP093022 300.80 IN1764365 00124777 09/30/2022
Check Total: 300.80
AP093022 38,231.83 364253 P12505 00124778 09/30/2022
Check Total: 38,231.83
AP093022 26.08 69515 00124779 09/30/2022
AP093022 242.70 69531 00124779 09/30/2022
AP093022 24.47 69542 00124779 09/30/2022
AP093022 218.54 69543 00124779 09/30/2022
AP093022 18.27 69546 00124779 09/30/2022
AP093022 326.20 69548 00124779 09/30/2022
Check Total: 856.26
AP093022 10,000.00 092022 00124780 09/30/2022
V006797 Placentia Community Foundation
MW OH POWERSTRIDE BATTERY COBATTERY 103658-6134
V000785 Vehicle Repair & Maintenance
Check Total: 10,000.00
AP093022 179.73 C 68397
00124781 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 10
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City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date

MW OH PRI MANAGEMENT GROUP MANAGING PD RECORDS REG
V011596

MW OH PRINCIPAL LIFE
V008141

MW OH RBI TRAFFIC INC
V010707
MW OH RED 88 MEDIA LLC
V012180

MW OH RODRIGUEZ, SHEILA
V012246

MW OH SCSBOA
V009538

OCT DENTAL INSURANCE PMT

OCT DENTAL INSURANCE PMT
213041-6250
Staff Training
395000-4720
ISF Dental Ins Reimbursement
395083-5162
Dental Insurance Premiums
JULY-AUG TRAFFIC ENGINEERING 103590-6290
Dept. Contract Services

JULY BROADCASTING SVS
102534-6099
Professional Services
SUMMER TUITION REIMBURSEMENT 09595-5150
Tuition Reimbursement

BAND REVIEW JUDGING SVS

MW OH SECO ELECTRIC & LIGHTINGREPLACE PARK LAMPS
V010182

MW OH SECO ELECTRIC & LIGHTING'OOL ROOM PIPE REPAIRS
V010182

MW OH SELBERT PERKINS DESIGN AUG WAYFINDING DESIGN SVS
104078-6099
Professional Services
103655-6130
Repair & Maint/Facilities
103654-6130
Repair & Maint/Facilities
729201-6770
Check Total:

AP093022
Check Total:

AP093022
AP093022
Check Total: 2,079.00
AP093022 2,745.00 3128
Check Total:

AP093022
Check Total:

AP093022
179.73
259.00 54217 -
259.00
1,296.90 10012022
782.10 10012022
00124782 09/30/2022
00124783 09/30/2022
00124783 09/30/2022
P12467 00124784 09/30/2022
2,745.00
1,485.00 22-1025-0007 P12607 00124785 09/30/2022
1,485.00
1,658.86 SUMMER 22 00124786 09/30/2022
1,658.86
2,800.00 HERITAGE 2022 00124787 09/30/2022
Check Total: 2,800.00
AP093022 1,962.66 7251
AP093022 393.19 7393
00124788 09/30/2022
00124788 09/30/2022
Check Total: 2,355.85
AP093022 1,399.09 20220724 P12539 00124789 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 11
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City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
V012172

MW OH SELBERT PERKINS DESIGN AUG WAYFINDING DESIGN SVS
V012172
Infrastructure - Major Studies
109201-6770
Infrastructure - Major Studies
MW OH SIGNATURE FLOORING INC OBERLE GYM FLOOR REPLACEMEN'1795205-6850 V010632 Building & Facilities
MW OH SIGNATURE FLOORING INC OBERLE GYM FLOOR REPLACEMENT95205-6850 V010632 Building & Facilities

MW OH SIRPOLAIDIS, LANA
V012339

MW OH SOTO ENTERTAINMENT
V010517

MW OH SOUTHERN CALIFORNIA
V000910

MW OH SPARKLETTS
V000967

MW OH STITH PRINTING
V008626

TENNIS CLASS REFUND
104071-4346
Heritage Festival
HERITAGE BAND PERFORMANCE 104078-6099
Professional Services

AUG-SEPT ELECTRICAL CHARGES

AUG-SEPT ELECTRICAL CHARGES
AP093022
1,840.91 20220724 P12539 00124789 09/30/2022
Check Total: 3,240.00
AP093022 108,000.00 09130 P12602 00124790 09/30/2022
AP093022 12,000.00 09131 P12602 00124790 09/30/2022
Check Total: 120,000.00
AP093022 98.00 2003193.002 00124791 09/30/2022
Check Total:

AP093022 2,000.00 HERITAGE 2022 00124792 09/30/2022
00124793 09/30/2022
00124793 09/30/2022

98.00 Check Total: 2,000.00
109595-6330 AP093022 10,656.45 092222
Electricity
109595-6330/21011-6330 AP093022 152.93 092222
Electricity
SEPT SR CENTER COFFEE, WATER 109595-6301
Special Department Expenses

HERITAGE CAR SHOW T-SHIRTS

MW OH TEAM ONE MANAGEMENT EXTRA JANITORIAL SVS
104078-6301
Special Department Expenses
104071-6130
Check Total: 10,809.38
AP093022
Check Total:
161.58 14974536091422
161.58
AP093022 2,485.50 51455
Check Total:
2,485.50
AP093022 65.00 76-X
00124794 09/30/2022
00124795 09/30/2022
00124796 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 12
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City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
V010070

MW OH TEAM ONE MANAGEMENT AUG PARK JANITORIAL SVS
V010070

MW OH THE HARTFORD
V012278

MW OH TRAFFIC MANAGEMENT
V008463

STD, LTD & LIFE INSURANCE PMT

FAST DRY PAINT

BANDING & STRAPPING SUPPLIES

MW OH TURBO DATA SYSTEMS INC PARKING CITATION PAPER
V001238

MW OH UNIQUE PRINTING
V010259

BUSINESS CARDS
MW OH US BANK PARS #6746022400 PARS P/E 9/17 PD 9/23
V008781
MW OH US BANK PARS #6746022400 PARS P/E 9/17 PD 9/23
V008781

MW OH VALDEZ, FABIAN

PD TRAINING MEALS, MILEAGE
Repair & Maint/Facilities
103655-6290
Dept. Contract Services
109595-5163
Life Insurance Premiums
109595-5169
STD Ins Premium
109595-5169
STD Ins Premium
103652-6301
Special Department Expenses
103652-6301
Special Department Expenses
103047-6230
Printing & Binding
103040-6230
Printing & Binding
0010-2126
Employee PARS/ARS W/H
0010-2131
Employer PARS/ARS Payable
213041-6250
AP093022 5,931.25 76
Check Total: 5,996.25
AP093022 3,574.21 120556293643
AP093022 5,492.50 120556293643
AP093022 3,363.36 120556293643
Check Total: 12,430.07
AP093022 1,293.00 891112
AP093022 424.75 892937
Check Total: 1,717.75
AP093022 435.00 38226
Check Total:

AP093022
Check Total:

AP093022
AP093022
Check Total:
435.00
241.70 44367
241.70
1,859.01 PR2201019
1,859.01 PR2201019
3,718.02
AP093022 26.13 FV092422MM
P12516 00124796 09/30/2022
00124797 09/30/2022
00124797 09/30/2022
00124797 09/30/2022
00124798 09/30/2022
00124798 09/30/2022
00124799 09/30/2022
00124800 09/30/2022
00124801 09/30/2022
00124801 09/30/2022
00124802 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 13
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City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID Description
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date
V012210 Staff Training
MW OH VERIZON WIRELESS CELL PHONE RECORDS SEARCH 103042-6290 V010521 Dept. Contract Services
MW OH WEST COAST ARBORISTS INQ16 48" BOX TREES
V001124
103655-6116
Tree Maintenance
MW OH WEST COAST LIGHTS & SIRB®]UTFIT FD CHIEF VEHICLE 798206-6842 V006106 Vehicles
MW OH WEST COAST LIGHTS & SIREINISTALL PD VEHICLE EQUIPMENT 213041-6840 V006106 Machinery & Equipment
MW OH YORBA LINDA FEED STORE K9 DOG FOOD 103041-6301
V003242 Special Department Expenses
MW OH YORBA LINDA WATER JULY-AUG WATER CHARGES 109595-6335 V001148 Water
MW OH A2Z CONSTRUCT INC OLD CH CONSTRUCTION SVS 795106-6185 V012024 Construction Services
MW OH AFTERMATH SERVICES LLC 9/14 HAZMAT CLEANING SVS 103043-6099 V009949 Professional Services
MW OH ALL CITY MANAGEMENT 9/4-17 CROSSING GUARD SVS 103047-6290 V000005 Dept. Contract Services
Check Total: 26.13
AP093022 50.00 9022303126
Check Total: 50.00
AP093022 22,410.00 1-8282
Check Total: 22,410.00
AP093022 9,953.92 23125
AP093022 5,153.64 23161
Check Total: 15,107.56
AP093022 142.21 823921
Check Total: 142.21
AP093022 269.74 092222
Check Total: 269.74
AP100722 98,588.71 5106-5
Check Total: 98,588.71
AP100722 400.00 JC2022-7925
Check Total: 400.00
AP100722 4,077.07 79908
00124803 09/30/2022
P12599 00124804 09/30/2022
P12606 00124805 09/30/2022
P12610 00124805 09/30/2022
00124806 09/30/2022
00124807 09/30/2022
P12537 00124808 10/07/2022
00124809 10/07/2022
P12461 00124810 10/07/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 14
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City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
MW OH ALLIANT INSURANCE HERITAGE LIABILITY INSURANCE 404582-6201 V007375

MW OH AMERICAN OFFICE
V009212

OFFICE CHAIRS
Liability Insurance Premiums
103654-6855
Furniture & Fixtures
MW OH ARTS ORANGE COUNTY JULY MGMT SVS - GATEWAY ARTS 501206-6740 V012199

MW OH AT&T
V008736

MW OH AT&T
V004144

MW OH AWARDS BY PAUL
V006055

MW OH AWARDS BY PAUL
V006055
Infrastructure - Streets
9/15-10/14 IRRIGATION INTERNET 296561-6215
Telephone/Internet

AUG-SEPT PHONE CHARGES

HERITAGE TROPHIES

MW OH B & M LAWN & GARDEN CREDIT
V000127

MW OH B & M LAWN & GARDEN GATORLINE
296561-6215
Telephone/Internet
109595-6215
Telephone/Internet
104078-6301
Special Department Expenses
104078-6301
Special Department Expenses
104078-6301
Special Department Expenses
103655-6301
Special Department Expenses
103655-6301
Check Total:
4,077.07
AP100722 2,869.00 2084634
Check Total:
2,869.00
AP100722 602.48 13836
Check Total:
602.48
AP100722 4,000.00 073122-01A
Check Total:

AP100722
4,000.00

42.80 SEPT LMD 2022
Check Total: 42.80
AP100722 464.61 092922
AP100722 341.60 092922
Check Total: 806.21
1,115.21 51909
AP100722
AP100722 1,229.97 51912
AP100722 3,726.00 51913
Check Total: 6,071.18
AP100722 -101.69 106213 SP
AP100722 182.23 566601
P12630
P12630
P12630
00124811 10/07/2022
00124812 10/07/2022
00124813 10/07/2022
00124814 10/07/2022
00124815 10/07/2022
00124815 10/07/2022
00124816 10/07/2022
00124816 10/07/2022
00124816 10/07/2022
00124817 10/07/2022
00124817 10/07/2022
User: Teri Knutson
Report: AP 1400M : AP: Warrant List - Machine
Page: 15
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City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
V000127

MW OH B & M LAWN & GARDEN
V000127

MW OH BEAR ELECTRICAL
V010997

MW OH BUILDERS CARPET &
V012343
MW OH CALMAT CO.

V010007
MW OH CALMAT CO.

V010007

MW OH CENTURY BUSINESS
V010180

CARBIDE CHAIN LOOP

MARCH RESPONSE TS MAINT

PERMIT REFUND

ASPHALT

ASPHALT
6/14-9/13 COPIER USAGE
MW OH CHARTER COMMUNICATIONN21-10/20 EOC SPECTRUM SVS
V004450
MW OH CHARTER COMMUNICATIONg25-10/24 CH SPECTRUM SVS
V004450
Special Department Expenses
103655-6301
Special Department Expenses
103590-6099
Professional Services
103590-6099/21010-6099
Professional Services
103590-6099/21012-6099
Professional Services
103590-6099
Professional Services
103551-4155
Encroachment Permits
103652-6301
Special Department Expenses
103652-6301
Special Department Expenses
109595-6175
Office Equipment Rental
109595-6215
Telephone/Intemet
109595-6215
Telephone/Internet
AP 100722 2,101.71 566805
Check Total: 2,182.25
AP 100722 3,245.47 15239
AP100722
AP100722
AP100722
Check Total: 5,242.38
AP100722 235.00 CR055706
Check Total:

AP100722
AP100722
Check Total:

AP 100722
Check Total:

AP100722
AP100722

55.88 15239
1,052.28 15239
888.75 WO210270
00124817 10/07/2022
00124818 10/07/2022
00124818 10/07/2022
00124818 10/07/2022
00124818 10/07/2022
00124819 10/07/2022
235.00
311.82 73408043 P12556 00124820 10/07/2022
315.82 73408044 P12556 00124820 10/07/2022
627.64
537.14 AR36252 00124821 10/07/2022
537.14
689.03 0034466092622 00124822 10/07/2022
1,250.69 0347700092522
00124822 10/07/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 16
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City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID Description
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date
MW OH CHARTER COMMUNICATIONB25-10/24 WHITTEN INTERNET 109595-6215 V004450 Telephone/Internet
MW OH CHARTER COMMUNICATIONB26-10/25 PW YARD INTERNET 109595-6215 V004450 Telephone/Internet

MW OH CITY OF ANAHEIM
V010186

MW OH CITY OF BREA
V000125

MW OH COMMERCIAL AQUATIC
V005203

MW OH COMMERCIAL AQUATIC
V005203
MW OH CRAFCO INC.
8/16-9/16 TS ELECTRICAL COSTS 109595-6330
Electricity
22/23 ILJAOC AGENCY FEES 103043-6099
Professional Services
CHEMICAL FEEDER 103654-6130
Repair & Maint/Facilities
GOMEZ POOL IMPELLER 103654-6130
Repair & Maint/Facilities
COLD PATCH 103652-6132
V009329 Repair & Maintenance/Streets
MW OH DEPINHO ROOFING INC ROOFING BOND REFUND 0044-2033 V010898 Construction & Demo Deposit
MW OH DIAMOND ENVIRONMENTAISINK & RESTROOMS RENTAL 104078-6299 V004152 Other Purchased Services
MW O1 -I DIVISION OF THE STATE
Q3 SB 1186 & SB 1379 TAXES 0044-2032
V008904 SB 1186 BL State Fee

MW OH DIVISION OF THE STATE
Q3 SB 1186 & SB 1379 TAXES 100000-4101
AP100722 648.09 0347726092522
AP100722 648.09 0347858092622
Check Total: 3,235.90
AP100722 65.50 092022
Check Total: 65.50
AP 100722 17,103.00 LAW0000224
Check Total: 17,103.00
AP100722 1,499.26 836159
AP100722 2,216.56 836163
Check Total: 3,715.82
AP100722 614.18 9402784847
Check Total: 614.18
AP100722 100.00 30-22-093
Check Total: 100.00
AP100722 8,192.45 0004205658
Check Total: 8,192.45
AP 100722 1,660.00 100422
AP 100722 -1,494.00 100422
00124822 10/07/2022
00124822 10/07/2022
00124823 10/07/2022
00124824 10/07/2022
P12596 00124825 10/07/2022
P12596 00124825 10/07/2022
00124826 10/07/2022
00124827 10/07/2022
00124828 10/07/2022
00124829 10/07/2022
00124829 10/07/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 17
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City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
V008904

MW OH EQUALTOX LLC
V011604

MW OH FACTORY MOTOR PARTS
V010842

MW OH FAIRWAY FORD
V000376

MW OH FIDELITY SECURITY LIFE
V008132

MW OH FIDELITY SECURITY LIFE
V008132
6/27, 7/20 STAFF COVID TESTS

MOTOR OIL

IGNITION COIL PLUG

AIR FLOW SENSOR

ENGINE TORQUE STRUT

CREDIT - HOSE

BRAKE KIT

AUG VEHICLE REBATE PMT

VEHICLE REPAIRS & PARTS

OCT VISION INSURANCE PMT

OCT VISION INSURANCE PMT
Business License Fees
101512-6099/50500-6099
Professional Services
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
102534-6363
Resident Vehicle Rebate Prog
103658-6134
Vehicle Repair & Maintenance
395083-5164
Optical Insurance Premiums
395000-4740
ISF Employee Optical Costs
Check Total:

AP 100722
Check Total:

AP100722
AP100722
AP100722
AP100722
Check Total:

AP100722
AP100722
AP100722
AP 100722
Check Total:
166.00
200.00 CP062522
200.00
122.71 102-171404

21.82 102-171676

58.06 102-171707

98.41 12-4855021
301.00
-101.06 271376

96.80 272648
1,000.00 AUGUST 2022
1,405.24 C96144
2,400.98
AP100722 1,156.38 165460798
AP100722 2,590.12 165460798
Check Total: 3,746.50
P12506
P12506
P12506
P12506
00124830 10/07/2022
00124831 10/07/2022
00124831 10/07/2022
00124831 10/07/2022
00124831 10/07/2022
00124832 10/07/2022
00124832 10/07/2022
00124832 10/07/2022
00124832 10/07/2022
00124833 10/07/2022
00124833 10/07/2022
User: Teri Knutson
Report: AP 1400M : AP: Warrant List - Machine
Page: 18
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City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID Description
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date

MW OH FUN SERVICES
HERITAGE GAME RENTALS 104078-6099
V000412 Professional Services

MW OH GALLS LLC
V000438

CREDIT - FD UNIFORMS

PD UNIFORMS - MCINERNEY

FD UNIFORMS - PEREZ

PD UNIFORMS - PEREZ

PD UNIFORMS - LEMUS

PD UNIFORMS - RUBALCAVA

PD UNIFORMS - GLOE

PD UNIFORMS - WADE

PD UNIFORMS - WADE
103066-6360
Uniforms
103041-6360
Uniforms
103066-6360
Uniforms
103066-6360
Uniforms
103066-6360
Uniforms
103041-6360
Uniforms
103041-6360
Uniforms
103047-6360
Uniforms
103041-6360
Uniforms
103041-6360
Uniforms
103041-6360
Uniforms
MW OH GARY L KUSUNOKI HEARING/31 HEATING EXAMINER SVS 103047-6290 V004347 Dept. Contract Services
AP100722 2,028.00 231717 00124834 10/07/2022
Check Total: 2,028.00
AP100722 -82.43 021624982
AP100722 170.72 022060566
AP 100722 146.57 022071712
AP100722 146.01 022071713
AP100722 96.96 022071728
AP100722 70.93 022118392
AP100722 5.67 022188716
AP 100722 63.44 022199683
AP 100722 63.44 022225385
AP100722 332.14 022237980
AP100722 58.99 022238102
Check Total: 1,072.44
AP 100722 100.00 1678A
00124835 10/07/2022
00124835 10/07/2022
00124835 10/07/2022
00124835 10/07/2022
00124835 10/07/2022
00124835 10/07/2022
00124835 10/07/2022
00124835 10/07/2022
00124835 10/07/2022
00124835 10/07/2022
00124835 10/07/2022
00124836 10/07/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 19
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City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
MW OH GLASBY MAINT. SUPPLY COJANITORIAL SUPPLIES
V000445

MW OH GOLDEN STATE WATER
V000928

MW OH GOLDEN STATE WATER
V000928
MW OH GRANICUS INC.

V007659

AUG-SEPT WATER CHARGES

AUG-SEPT WATER CHARGES
10/1-12/31 AGENDA MGMT

MW OH HI -WAY SAFETY RENTALS TRAFFIC CONTROL STENCILS
V000459

MW OH HIRSCH PIPE AND SUPPLY FLUSH VALVE
V004494

MW OH HIRSCH PIPE AND SUPPLY STOP VALVE REPAIR KIT
V004494

MW OH HOYT ROOFS INC
V003476

MW OH LIEBERT CASSIDY
V000597

MW OH LIEBERT CASSIDY

ROOFING BOND REFUND

AUG LITIGATION SVS

AUG LEGAL SVS
103654-6301
Special Department Expenses
109595-6335
Water
296561-6335
Water
101523-6136
Software Maintenance
103652-6310
Street Signs
103654-6130
Repair & Maint/Facilities
103654-6130
Repair & Maint/Facilities
0044-2033
Construction & Demo Deposit
0044-2033
Construction & Demo Deposit
101005-6006
Litigation
101005-6005
Check Total:

AP100722
100.00
181.26 327712A
Check Total: 181.26
AP100722 8,126.90 092922
AP100722 5,608.95 092922
Check Total: 13,735.85
AP 100722 8,313.15 156467
Check Total:
8,313.15
AP100722 218.73 134048
Check Total: 218.73
AP 100722 160.83 8477323
AP100722 23.59 8478844
Check Total: 184.42
AP100722 100.00 30-22-058
AP100722 100.00 30-22-107
Check Total: 200.00
AP100722 2,438.50 224561
AP100722
170.00 225321
00124837 10/07/2022
00124838 10/07/2022
00124838 10/07/2022
00124839 10/07/2022
00124840 10/07/2022
00124841 10/07/2022
00124841 10/07/2022
00124842 10/07/2022
00124842 10/07/2022
00124843 10/07/2022
00124843 10/07/2022
User: Ten Knutson
Report: AP 1400M : AP: Warrant List - Machine
Page: 20
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
V000597

MW OH LOPEZ, AMANDA
V012349

MW OH MANAGED HEALTH
V008122

MW OH MC FADDEN-DALE
V000635

DAMAGE DEPOSIT REFUND

AUG EAP PROGRAM SVS

RUBBER GASKET MATERIAL

BATTERIES

FACILITY REPAIR SUPPLIES

MW OH MOBILE ZOO OF SOUTHERNHERITAGE PETTY ZOO
V010595
MW OH MOTOROLA SOLUTIONS 800 MHZ RADIOS
V009892

MW OH MUNICIPAL EMERGENCY TURNOUT COATS & PANTS
V011423

MW OH NAPA AUTO PARTS
V011456

MW OH NAPA AUTO PARTS

OIL FILTER

PARTS CLEANER
Legal Services
104071-4385
Facility Rental
395083-5161
Health Insurance Premiums
103654-6301
Special Department Expenses
103654-6301
Special Department Expenses
103654-6301
Special Department Expenses
104078-6099
Professional Services
106207-6840
Machinery & Equipment
103066-6361
Personal Protection Equipment
103658-6134
Vehicle Repair & Maintenance
103658-6134
Check Total:

AP100722
Check Total:

AP100722
AP100722
AP100722
Check Total:

AP100722
Check Total:

AP100722
AP100722
2,608.50
100.00 2003277.002
100.00
442.26 PRM-075292
442.26
215.72 493055/5

83.08 493067/5

91.18 493282/5
389.98
1,248.00 2022-1584
00124844 10/07/2022
00124845 10/07/2022
00124846 10/07/2022
00124846 10/07/2022
00124846 10/07/2022
00124847 10/07/2022
1,248.00
97,511.54 1187084629 P12493 00124848 10/07/2022
97,511.54
6,960.24 IN 1767668 P12492 00124849 10/07/2022
6,960.24

42.69 078655 00124850 10/07/2022

73.55 078794 00124850 10/07/2022
User: Teri Knutson
Report: AP 1400M : AP: Warrant List - Machine
Page: 21
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
V011456

MW OH NAPA AUTO PARTS
V011456

MW OH NORTH NET TRAINING
V012187

MW OH OFFICE INDUSTRIES
V007477

MW OH ORANGE COUNTY
V007306

MW OH PACIFIC EMBROIDERY
V008348

MW OH PATH
V011455

MW OH PETTY CASH
V012043

MW OH PINEDA, JOSE
V012346

CLEANER
7/1-9/30 FD HAZMAT TRAINING

OFFICE SUPPLIES
PAPER
Vehicle Repair & Maintenance
103658-6134
Vehicle Repair & Maintenance
103066-6250
Staff Training
103650-6315
Office Supplies
102020-6315
Office Supplies
Q1 ANIMAL SHELTER CONST PMT 103045-6130
Repair & Maint/Facilities

REC STAFF UNIFORMS

JUNE NAV CTR MGMT SVS

HERITAGE PETTY CASH

ROOFING BOND REFUND
104071-6360
Uniforms
784070-6290
Dept. Contract Services
104078-6301
Special Department Expenses
0044-2033
Construction & Demo Deposit
AP 100722
Check Total:

AP100722
Check Total:

AP100722
AP100722
Check Total:

49.66 078796
165.90
850.00 2250
850.00

21.42 69545
195.72 69559
217.14
AP100722 15,565.39 AC2390008 P12620 00124853 10/07/2022 00124850 10/07/2022
00124851 10/07/2022
00124852 10/07/2022
00124852 10/07/2022
Check Total:

AP 100722
Check Total:

AP100722
Check Total:
15,565.39
2,187.33 85130 00124854 10/07/2022
2,187.33
133,333.00 800-JUNE22 P12570 00124855 10/07/2022
133,333.00
1,100.00 10032022 00124856 10/07/2022
1,100.00
100.00 30-22-132 00124857 10/07/2022
100.00
User: Teri Knutson
Report: AP 1400M : AP: Warrant List - Machine
Page: 22
10/12/2022 :Date
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City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date

MW OH PLACENTIA YORBA LINDA EL DORADO POOL USAGE

MW OH PLACENTIA YORBA LINDA VALENCIA POOL USAGE

MW OH PLACENTIA YORBA LINDA VALENCIA POOL USAGE
V000794
V000794
V000794
V000794

MW OH PLACENTIA YORBA LINDA VALENCIA POOL USAGE
V000794

MW OH PRINCIPAL FINANCIAL SEPT LIFE INSURANCE PMT
V000844

MW OH PRINCIPAL FINANCIAL SEPT LIFE INSURANCE PMT
V000844
MW OH PRUDENTIAL OVERALL 9/14 PW UNIFORM CLEANING SVS
V000836
MW OH PRUDENTIAL OVERALL 9/21 PW UNIFORM CLEANING SVS
V000836

MW OH RAYMUNDO PEREZ ROOFINROOFING BOND REFUND
V012347

MW OH RIVERA, RUBICELA
V012133

DAMAGE DEPOSIT REFUND
104071-6299
Other Purchased Services
104071-6299
Other Purchased Services
104071-6299
Other Purchased Services
104071-6299
Other Purchased Services
104071-6299
Other Purchased Services
109595-5110
Life Ins Allocation
395083-5163
Life Insurance Premiums
103650-6360
Uniforms
103650-6360
Uniforms
0044-2033
Construction & Demo Deposit
104071-4385
Facility Rental
AP100722 4,317.00 6049
AP100722 3,553.00 6050
AP100722 202.00 6051
AP100722 514.00 6053
Check Total: 8,586.00
AP100722 288.00 6052
Check Total:

AP 100722
AP100722
Check Total:
288.00
1,082.61 124128289000-
284.36 124128289000-
1,366.97
AP100722 153.83 62741834 P12480 00124861 10/07/2022
AP100722 153.83 62743760 P12480 00124861 10/07/2022
Check Total: 307.66
AP100722 100.00 30-22-121 00124862 10/07/2022
P12624 00124858 10/07/2022
P12624 00124858 10/07/2022
P12624 00124858 10/07/2022
P12624 00124858 10/07/2022
P12624 00124859 10/07/2022
00124860 10/07/2022
00124860 10/07/2022
Check Total:

AP100722
Check Total:
100.00
150.00 2003279.002
150.00
00124863 10/07/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 23
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date

MW OH RODRIGUEZ, SHEILA
V012246

MW OH RUIZ, JOSE
V003319

MW OH SAN BERNARDINO
V005772

DOOR DASH REIMBURSEMENT
101515-6301
Special Department Expenses
CEILING TILES REIMBURSEMENT 103654-6130
Repair & Maint/Facilities

COUNTY DRIVER TRAINING

MW OH SANTIAGO ROOFING
V001614

MW OH SO CAL GAS
V000909
REG - F. LEMUS

REG - PEREZ

REG - NAVARRO

REG - ALVAREZ

ROOFING BOND REFUND

AUG-SEPT GAS CHARGES

MW OH SO CAL LAND MAINTENANGIICT PARK LANDSCAPE MAINT
V011102
213041-6250
Staff Training
213041-6250
Staff Training
213041-6250
Staff Training
213041-6250
Staff Training
0044-2033
Construction & Demo Deposit
0044-2033
Construction & Demo Deposit
0044-2033
Construction & Demo Deposit
109595-6340
Natural Gas
104071-6130
Repair & Maint/Facilities
AP100722
Check Total:

AP100722
Check Total:

AP100722
AP100722
AP100722
AP100722
Check Total:

AP100722
AP100722
AP100722
Check Total:

AP100722
Check Total:

9.99 092722

9.99 141.71 092422
141.71
251.00 FL112222REG
251.00 LP112222REG
251.00 MN112222REG
251.00 OA112222REG
1,004.00
100.00 30-22-106
100.00 30-22-117
100.00 30-22-123
300.00
403.64 092922
403.64
AP 100722 26,220.57 10349
Check Total:
26,220.57
00124864 10/07/2022
00124865 10/07/2022
00124866 10/07/2022
00124866 10/07/2022
00124866 10/07/2022
00124866 10/07/2022
00124867 10/07/2022
00124867 10/07/2022
00124867 10/07/2022
00124868 10/07/2022
P12528 00124869 10/07/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 24
10/12/2022 :Date
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City of Placentia
Check Register
For 10/12/2022
Type Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date

MW OH SOUTHERN CALIFORNIA AUG-SEPT ELECTRICAL CHARGES
V000910

MW OH SOUTHERN CALIFORNIA AUG LEGAL ADVERTISING
V009955
109595-6330
Electricity
296561-6330
Electricity
101002-6225
Advertising/Promotional
MW OH SOUTHERN CALIFORNIA WASTE MGMT CONF REG - NGUYEN 103550-6245 V000929

MW OH SOUTHERN CALIFORNIA SCWMF MEMBERSHIP - NGUYEN

MW OH THE SAUCE CREATIVE HERITAGE FLYERS & BANNER
V007476
MW OH TIME WARNER CABLE 9/21-10/20 BWC INTERNET SVS
V012060
V000929

MW OH TOTUM CORP
V010229
Meetings & Conferences
103550-6255
Dues & Memberships
104078-6230
Printing & Binding
109595-6215
Telephone/Internet
AUG SIFI CONST INSPECTION SVS 103551-6099
Professional Services
MW OH TRADECRAFT TRAINING LL(CHASING CELL PHONE REG - FLOOD103042-6250 V012345 Staff Training

MW OH TRAFFIC MANAGEMENT REFLECTIVE STREET PAINT
V008463
103652-6301
Special Department Expenses
AP1 00722
AP100722
Check Total:
2,473.56 092922

18.28 092922
2,491.84
AP100722 1,196.21 0000549793
Check Total: 1,196.21
AP100722 235.00 092922
AP100722 65.00 092922
Check Total: 300.00
AP100722 498.13 5748
Check Total:

AP100722
Check Total:

AP100722
498.13
500.00 11980240109212
500.00
15,820.80 205897
Check Total: 15,820.80
AP100722 200.00 KF10121322REG
Check Total:

AP100722
200.00
238.88 909112
00124870 10/07/2022
00124870 10/07/2022
00124871 10/07/2022
00124872 10/07/2022
00124872 10/07/2022
00124873 10/07/2022
00124874 10/07/2022
P12466 00124875 10/07/2022
00124876 10/07/2022
00124877 10/07/2022
User: Teri Knutson
Report: AP 1400M : AP: Warrant List - Machine
Page: 25
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City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date

MW OH TRANSUNION RISK &
V009317

MW OH TRANSUNION RISK &
V009317
AUG PD DATABASE TRANSACTONS 103042-6290
Dept. Contract Services
SEPT PD DATABASE TRANSACTONS 103042-6290
Dept. Contract Services

MW OH TURBO DATA SYSTEMS INC SEPT PARKING CITATION SVS
V001238

MW OH VERIZON WIRELESS
V008735

MW OH VINCENTBENJAMIN GROUP
V012323

MW OH VINCENTBENJAMIN GROUP
V012323
7/21-8/29 PD & FD DEVICES PMT
8/21-9/29 PD & FD DEVICES PMT
8/21-9/20 CA IPAD CHARGES
8/21-9/20 CS PHONE CHARGES
8/21-9/20 COUNCIL IPAD CHARGES
103047-6290
Dept. Contract Services
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
109595-6215
Telephone/Internet
9/19-22 ACCOUNTING MANAGER SVS102020-6099
Professional Services
9/26-29 ACCOUNTING MANAGER SVS102020-6099
Professional Services

MW OH WELLS FARGO VENOR FIN COPIER PROPERTY TAX PMT
V010076
109595-6175
Office Equipment Rental
Check Total: 238.88
AP100722 179.80 49451-202208-1
AP100722 181.00 49451-202209-1
Check Total: 360.80
AP100722 1,401.65 38527
Check Total: 1,401.65
AP100722 3,714.93 9916285280
AP100722 3,704.63 9916285280
AP 100722 38.01 9916285281
AP 100722 1,278.66 9916285282
AP100722 220.95 9916285283
Check Total: 8,957.18
00124878 10/07/2022
00124878 10/07/2022
00124879 10/07/2022
00124880 10/07/2022
00124880 10/07/2022
00124880 10/07/2022
00124880 10/07/2022
00124880 10/07/2022
AP100722 2,450.88 95702174984 P12557 00124881 10/07/2022 AP100722 2,450.88 95702175320 P12557 00124881 10/07/2022 Check Total: 4,901.76
AP100722 300.53 5021898061 00124882 10/07/2022
Check Total:
300.53
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 26
10/12/2022 :Date
12:27:05 :Time

City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date
MW OH WEST COAST ARBORISTS INE/1-15 IVY PRUNING SVS
V001124

MW OH WEST COAST ARBORISTS
V001124

MW OH YORBA LINDA WATER
V001148

MW OH YORBA LINDA WATER
V006633

MW OH ZIPPEL, ART
V011299
INQY1-15 IVY PRUNING SVS
INC/1-15 TREE STUMP REMOVAL
INC/1-15 TREE STUMP REMOVAL

AUG-SEPT WATER CHARGES

SEPT SEWER CHARGES

HERITAGE DJ SERVICES
103655-6116
Tree Maintenance
173555-6116
Tree Maintenance
103655-6116
Tree Maintenance
173555-6116
Tree Maintenance
109595-6335
Water
484356-6297
Billing Services
104078-6099
Professional Services
AP 100722 1,012.50 188505
AP 100722 1,012.50 188505
AP100722 361.00 188506
AP 100722 361.00 188506
Check Total: 2,747.00
AP 100722 1,178.95 092922
Check Total:

AP100722
Check Total:

Type Total:

Check Total:
1,178.95
1,053.99 548166
P12554 00124883 10/07/2022
P12554 00124883 10/07/2022
P12554 00124883 10/07/2022
P12554 00124883 10/07/2022
1,053.99
350.00 HERITAGE 2022
350.00
909,075.23
909,075.23
00124884 10/07/2022
00124885 10/07/2022
00124886 10/07/2022
User: Ten Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 27
10/12/2022 :Date
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City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice#
PO # Check # Check Date

MW OH ICMA RETIREMENT TRUST
V000496

MW OH ICMA RETIREMENT TRUST
V000496
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
MW OH PLACENTIA FIREFIGHTERS PE 9/17/22 PD 9/23/22
V011878

MW OH PLACENTIA POLICE
V000839

MW OH PLACENTIA POLICE
V003519

MW OH PLACENTIA POLICE
V003519
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
PE 9/17/22 PD 9/23/22
0048-2170
Deferred Comp Payable - ICMA
0054-2170
Deferred Comp Payable - ICMA
0076-2170
Deferred Comp Payable - ICMA
0010-2170
Deferred Comp Payable - ICMA
0029-2170
Deferred Comp Payable - ICMA
0037-2170
Deferred Comp Payable - ICMA
0010-2178
Placentia Police Assoc Dues
0010-2180
Police Mgmt Assn Dues
0061-2178
Placentia Police Assoc Dues
0076-2178
Placentia Police Assoc Dues
0010-2178
Placentia Police Assoc Dues
PY22019
PY22019
PY22019
PY22019
PY22019
PY22019
Check Total:
592.00 2995/2201019

71.13 2995/2201019

8.60 2995/2201019
21,451.45 2995/2201019

22.00 2995/2201019
107.50 2995/2201019
22,252.68
PY22019 800.00 2680/2201019
Check Total:

PY22019
Check Total:

PY22019
PY22019
PY22019
Check Total:

Type Total:

Check Total:
800.00
730.45 2625/2201019
730.45

88.00 2620/2201019

3.21 2620/2201019
2,922.72 2620/2201019
3,013.93
26,797.06
26,797.06
00016430 09/30/2022
00016430 09/30/2022
00016430 09/30/2022
00016430 09/30/2022
00016430 09/30/2022
00016430 09/30/2022
00016431 09/30/2022
00016432 09/30/2022
00016433 09/30/2022
00016433 09/30/2022
00016433 09/30/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 28
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City of Placentia
ACH Check Register
For 10/18/2022
Type Vendor Name/ID Description
Account/Description
Batch ID Amount Invoice# PO # Check # Check Date
Check Totals by ID
AP 218,367.56
EP 0.00
IP 0.00
OP 0.00
Fund Name Check Totals by Fund
601 -Employee Health & Wlfre (0039) 218,367.56
Check Total: 218,367.56
ACH Payroll Direct Deposit for 10/07/2022: 501,938.59
Electronic Disbursement Total: 720,306.15
Grand Total: 218,367.56
Void Total: 0.00
Check Total: 218,367.56
Funds will be transferred from the Cash Basis Fund as needed to fund the warrants included on this warrant register User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
10/12/2022 :Date
12:30:35 :Time

City of Placentia
Check Register
For 10/12/2022
Type
Vendor Name/ID
Description
Account/Description
Batch ID
Amount Invoice# PO # Check # Check Date

MW OH CALIFORNIA PUBLIC
V006234

MW OH WIEST, STEPHEN
E000079

OCT MEDICAL PREMIUMS

OCT MEDICAL PREMIUMS
OCT FD MEDICAL PREMIUMS 395000-4715
ISF Health Ins Reimbursement
395000-4715
ISF Health Ins Reimbursement
395083-5161
Health Insurance Premiums
OCT MEDICAL REIMBURSEMENT 395083-5161
Health Insurance Premiums
ACH100522 169,169.57 10000001693926
ACH100522 14,887.58 10000001693926
ACH100522 33,774.41 10000001693926
Check Total: 217,831.56
ACH101222 536.00 OCT 22
Check Total:

Type Total:

Check Total:
536.00
218,367.56
218,367.56
00016434 10/05/2022
00016434 10/05/2022
00016434 10/05/2022
00016435 10/13/2022
User: Teri Knutson
Report: AP1400M : AP: Warrant List - Machine
Page: 1
10/12/2022 :Date
12:30:35 :Time

TO:

VIA:

FROM:

DATE:

SUBJECT:

Placentia City Council

AGENDA REPORT

CITY COUNCIL

CITY ADMINISTRATOR

DEPUTY CITY ADMINISTRATOR / SUPPORT AND EMERGENCY SERVICES OCTOBER 18, 2022

MAKING THE LEGALLY REQUIRED FINDINGS TO CONTINUE TO AUTHORIZE THE CONDUCT OF REMOTE "TELEPHONIC" MEETINGS DURING THE STATE

OF EMERGENCY
FISCAL
IMPACT: NONE
SUMMARY:

On Friday, September 17, 2021, the Governor signed Assembly Bill (AB) 361. AB -361 allows local agencies to continue to conduct remote ("Zoom") meetings during a declared state of emergency, provided local agencies comply with specified requirements. Absent this legislation, local agencies would have had to return to traditional meetings beginning on October 1, 2021.

Starting October 1, 2021 and running through the end of 2023, to participate in remote meetings, public agencies must comply with the requirements of new subsection (e) of Government Code section 54953. By majority vote the City Council must determine that "as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees," and that a state of emergency remains active and continues to directly impact the ability of the members to meet safely in person.

Staff recommended that that both the initial determination, and all subsequent determinations be made by City Council resolution. At the January 18, 2022 meeting, City Council approved Resolution R-2022-01 making the initial determination. At the February 15, 2022 meeting, City Council approved Resolution R-2022-04, and on March 15, 2022 City Council approved Resolution R-2022-12, and on April 19, 2022 City Council approved Resolution R-2022-19 and on May 17, 2022 City Council approved Resolution R-2022-27, and on June 19, 2022 City Council approved Resolution R-2022-39 and on July 19, 2022 City Council approved Resolution R-2022- 46 and on September 20, 2022 City Council approved R-2022-59 making the determination to continue to authorize the conduct of remote meetings. Approval of Resolution R-2022-65 (Attachment 1) would continue to confirm the subsequent determination to continue remote meetings in 2022.
1 .C.

Oct 18, 2022

City Council Agenda
October 18, 2022

Page 2 of 3 ends

RECOMMENDATION:

It is recommended that the City Council take the following action:

Approve Resolution R-2022-65, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency.

STRATEGIC PLAN STATEMENT:

There is no specific strategic planning goal or objective associated with this agenda item.

DISCUSSION:

On March 4, 2020, Governor Newsom declared a state of emergency. That declaration is still in effect. Since March 12, 2020, Executive Orders from the Governor have relaxed various Brown Act meeting requirements to allow remote meetings and to temporarily suspended the Brown Act provisions requiring the physical presence of members at the public meetings. The most recent extension of that authorization expired at the end of September 2021.

The first remote public meeting of a legislative body on or after October 1, 2021 is allowed only if it is during a state of emergency proclaimed by the Governor, and at least one of the following is true:

1. State or local officials have imposed or recommended measures to promote social distancing; or

2. The legislative body is holding a meeting for the purpose of determining "whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees." That is, the legislative body will be determining whether there is such risk; or

3. By "majority vote" the legislative body determines that "as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees." That is, the legislative body already determined there is such risk.

Any time after the first remote meeting of the legislative body, it can meet remotely if both of the following apply:

1. State/local emergency/social distancing. Either:
a. "A state of emergency remains active;" or
b. State or local officials have imposed or recommended measures to promote social distancing;" and

City Council Agenda
October 18, 2022

Page 3 of 3 ends

2. 30 days. Within the last 30 days (which vote may occur at that meeting) the legislative body has made the following findings by majority vote:
a. The legislative body has reconsidered the circumstances of the state of emergency; and
b. Any of the following circumstances exist:
i. The state of emergency continues to directly impact the ability of the members to meet safely in person; or
ii. State or local officials continue to impose or recommend measures to promote social distancing.

Subsection (e)(3) of Government Code section 54953 states that after the legislative body makes this determination, the legislative body must make this determination "every 30 days thereafter." The City Council made the initial determination to conduct remote meetings in 2022 at the January 18, 2022 meeting by adopting Resolution R-2022-01, and the City Attorney and Staff recommend that for each subsequent meeting (until there is no longer a desire to meet remotely), the City Council approve a Consent Calendar item to make the legally required finding described in subsection (e)(3), and thereby allow the City Council and all boards, commissions, and committees to continue to meet remotely.

Approval of Resolution R-2022-65 (Attachment 1) would confirm the subsequent determination to continue remote meetings for an additional 30 days.

Prepared by:
;:b4.d-11/14
Carole M. Wayman
Reviewed and approved:
oanna Ramirez
Deputy City Clerk Deputy City Admirsrator
viewed and approved_
Damien R�7Crrula
City Administrator
Attachment:

Resolution R-2022-65 — Authorizing Continued Remote Meeting Participation

RESOLUTION NO. R-2022-65

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PLACENTIA, CALIFORNIA, MAKING THE LEGALLY

REQUIRED FINDINGS TO CONTINUE TO AUTHORIZE
THE CONDUCT OF REMOTE "TELEPHONIC" MEETINGS

DURING THE STATE OF EMERGENCY
A. Recitals.
(i). On March 4, 2020, pursuant to California Gov. Code Section 8625, the Governor declared a state of emergency.
(ii). On September 17, 2021, Governor Newsom signed AB -361, which bill went into immediate effect as urgency legislation. (iii). AB -361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings.
(iv). As of February 9, 2022, the COVID-19 pandemic has killed more than 81,811 Californians.
(v). Social distancing measures remain to decrease the chance of the spread of COVID-19.
(vi). The City Council of the City of Placentia previously adopted Resolution R-2022-01, R-2022-04, R-2022-12, R-2022-19, R-2022-27, R-2022-39, R- 2022-46, R-2022-59 and R-2022-65 to authorize this body and subservient bodies of boards, commissions, and committees to conduct remote "telephonic" meetings. (vi). Government Code Section 54953(e)(3) authorizes this legislative body to continue to conduct remote "telephonic" meetings provided that it has timely made the findings specified therein.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. This legislative body declares that it has reconsidered the circumstances of the state of emergency declared by the Governor and at least one of the following is true: (1) the state of emergency continues to directly impact the ability of the members of this legislative body and subservient bodies of boards, commissions, and committees RESOLUTION R-2022-65 ATTACHMENT
PAGE 1 OF 2

to meet safely in person; and/or (2) State or local officials continue to impose or recommend measures to promote social distancing.

3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, ADOPTED AND APPROVED this 18th day of October 2022.

Rhonda Shader, Mayor
Attest:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 18th day of October 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmembers:

Robert S. McKinnell, City Clerk
Approved as to Form:

Christian L. Bettenhausen, City Attorney
RESOLUTION R-2022-65 ATTACHMENT
PAGE 2 OF 2

TO:

VIA:

FROM:

DATE:

SUBJECT:

Placentia City Council

AGENDA REPORT

CITY COUNCIL

CITY ADMINISTRATOR

DIRECTOR OF FINANCE
OCTOBER 4, 2022

PROFESSIONAL SERVICES AGREEMENT WITH AVENU INSIGHT &

ANALYTICS, LLC FOR REVENUE AUDITING AND COMPLIANCE
FISCAL
IMPACT: EXPENSE: $ 30,000 FISCAL YEAR 2022-23 (102020-6099) SUMMARY:

The City issued a Request for Proposals (RFP) to obtain revenue auditing and compliance services for the City. Staff evaluated both proposals received and is recommending the City Council award a contract to Avenu Insight & Analytics, LLC to provide Utility Users' Tax and Business License auditing and compliance services to the City for an initial term of three (3) years with two (2) optional one-year extensions.

RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Approve a Professional Services Agreement with Avenu Insights & Analytics, LLC for Utility Users Tax and Business License Revenue Auditing and Compliance Services for an initial term of three (3) years with the option for two additional one-year term extensions at the discretion of the City Council; and

2. Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.

STRATEGIC PLAN STATEMENT:

This item is consistent with the City Council approved 5 -Year Strategic Goal to Ensure Long -Term Fiscal Sustainability, under Objective #1.5 Continue seeking ways to diversify the City's revenue sources to prevent over -reliance on any one source.

1.d.

Oct 18, 2022

City Council Agenda
October 4, 2022

Page 2 ends

DISCUSSION:

The City imposes a Utility Users' Tax (UUT) for a variety of utility services within the City. Utilities subject to the tax include electricity, gas, and communications. Individuals and entities using these utility services pay a City tax rate of 3.5% on all charges made for such services. The City anticipates generating approximately $2.4 million in UUT revenue for FY 2022-23, approximately 5% of the General Fund budgeted revenues.

In addition, the City requires a business license for all businesses operating within the City, with fees varying depending on the type of business. For FY 2022-23, the City is projecting $1.2 million in business license revenue, or 3% of the General Fund.

The City has not conducted a UUT or business license audit in several years, therefore, on June 7, 2022, a Request for Proposals for Revenue Auditing & Compliance Services was issued.

Two responsive RFP proposals were received on July 5, 2022. These two (2) proposals were reviewed and evaluated by a selection committee from the Finance Department. The evaluation was based on the following criteria: Approach/Work plan (45%), Qualifications (30%), References (5%) and Cost (20%).

Firm
Overall Score
Avenu Insights & Analytics

97.5 HDL
87 Staff recommends selecting Avenu Insights & Analytics, LLC (Avenu) due to its extensive experience and specialization in UUT and business license revenue auditing, recovery, reporting, analysis, and legislative/state agency liaison and implementation monitoring services.

Additionally, Avenu Insights was evaluated as the most responsive, capable, and cost-effective respondent to the City's UUT and business license consulting service needs. Avenu Insights is a leader in assisting local governments in implementing, administering, and managing multiple tax types. They service more than 1,000 government entities nationwide, including several agencies in Orange County including: Anaheim, Brea, Santa Ana, Cypress, Laguna Beach, Newport Beach, and Villa Park.

The UUT services provided by Avenu will include, but are not limited to, the following items:
• Annually update its proprietary database of "new telecom and video service providers" and send out a PUC 799 notice letter to such new providers on City's behalf. The current list exceeds 1,500 providers.
• Annually review the SB 278 lists of the major gas and electric companies to identify new non - core gas and direct access electric customers, as well as new third -party providers, and take appropriate steps to assure that the UUT is being applied to "commodity" purchases. • Provide the City, on a monthly or otherwise mutually agreed upon basis, with a spreadsheet reflecting the City's UUT payments by provider and utility category. • Monitor the monthly prepaid wireless payments and perform a comparative analysis with similar cities to determine accuracy and identify any potential discrepancies.

City Council Agenda
October 4, 2022

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• Prepare and maintain an accurate copy of the City's UUT ordinance and its administrative rules and interpretations on the uutinfo.org website.
• Provide an annual report that outlines the year's activities in review, revenue forecasts, year - over -year (YOY) comparison charts and revenue generated from compliance activities. This report contains an analysis of UUT revenues, and a five-year revenue forecast on each of the utility business segments (electric, gas, CATV, wired telecom, wireless telecom, etc.). • Analysis and recommendation (including drafting amendment language) on proposed state and federal legislation.
• Assistance with tax application issues, including taxation of new technologies or services; including preparation of Administrative Rulings.
• Assistance on issues involving "bundling rule" and tax allocation/apportionment. • Assistance on nexus issues (re: tax application and collection). • Review of city's tax info/forms on uutinfo.org.
• Assistance on Voluntary Disclosure Agreements (offers to compromise owed taxes). • On request, review of exemption status of individual utility user.

The Business License services provided by Avenu will include, but are not limited to, the following items:
• Review of City business registrations to ensure that all companies doing business with the City have a current business registration.
• For any business that does not have a current business registration, provide the City with a follow-up action plan to achieve business licensing compliance. • Provide recommended methodology for verifying accuracy of "gross receipts" or flat rate tax.
• Track licensee payments from one year to the next to identify any accounts with substantial variations in payments.

In addition, the services that Avenu Insights will render ensures compliance with tax regulations, and provides early indications of trends in the economy, as well as ensures that the revenues generated within City boundaries are properly allocated, assigned, and remitted to the City of Placentia.

FISCAL IMPACT:

The initial three-year term of the agreement has a not -to -exceed amount of $100,000. This includes the $17,200 (0.7% of prior fiscal year's UUT) per year base fee for UUT monitoring and compliance as well as a contingency for revenue recovered as a result of their auditing. In addition to the base fee, Avenu will earn 35% of retroactive UUT revenue recovered for up to twelve (12) calendar quarters. For business license auditing, Avenu will earn 35% of all one-time business license revenue recovered.

City Council Agenda
October 4, 2022

Page 4 of 4 ends

As the City has not audited these two revenue sources in several years, there is no way to estimate the amount of revenue that will be recovered. The expense for this auditing and compliance service will be offset by revenue recovered. There are sufficient funds in 102020-6099 to support the base fee and estimates for contingency payments.

Prepared by: Reviewed and approved:

Jennifer Lampman
Director of Finance
Dame R r
City Administrator
Attachments:

1. Request for Proposals

2. Professional Services Agreement with Avenu Analytics

3. Certificate of Insurance

City of Placentia
Revenue Auditing & Compliance Services
Questions Deadline:
4:00 p.m., PST, Monday, June 20, 2022
Proposals Due Date:
4:00 p.m., PST, Tuesday, July 5, 2022
City Contact:

Jennifer Lampman, Director of Finance
email: [email protected]
Phone No. (714) 993-8229
(Issued June 7, 2022)

City of Placentia Request for Proposal for Revenue Auditing & Compliance Services

SUMMARY
The City of Placentia is seeking proposals from qualified professional consulting firms to evaluate the accuracy and reasonableness of Utility Users Tax (UUT) and Business License payments received by the City.

Proposals, prepared according to the following detailed instructions, must be received via email to [email protected] no later than 4:00 p.m.. Pacific Standard Time. Tuesday. July 5, 2022.

The City of Placentia assumes no obligations of any kind for expenses incurred by any respondent to this solicitation.

It is the City of Placentia's policy to assure nondiscrimination in any contract entered into pursuant to this advertisement. Firms will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award as provided by Title VI of the Civil Rights Act of 1964.
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The City of Placentia is soliciting proposals for Revenue Auditing & Compliance Services.

I. ABOUT THE CITY
Background Information
The City of Placentia is located in North Orange County, in the heart of Southern California, with Los Angeles County to the north and San Diego County to the south and a population of approximately 52,000. Under the city charter adopted in 1926, the City is organized in the Council -Administrator form of government. The City Council includes five (5) members, each of whom is elected to overlapping four-year terms.

The City provides a full range of municipal services including police, fire and life safety, maintenance of streets and parks, community development, recreational and cultural activities, economic development, and administrative services. The City's FY22/23 Proposed General Fund budget is $45 million including $2.4 million in Utility Users Tax (UUT) and $1.2 million in business license tax revenue.

II. PROJECT DESCRIPTION
The City of Placentia (hereinafter referred to as "CITY") is requesting proposals from qualified firms or individuals to:

1. Assist in collecting additional general tax revenues due to the City, as determined from auditing, recovery, reporting and associated compliance activities to include Business License Tax and the following Utility Users Tax (UUT) categories: Electric, Gas & Communications; and

2. Assist in the development of Business License and UUT revenue forecast models; and

3. Provide legislative and state agency monitoring in connection with legislation/ regulation relating to City's UUT (to include gas and electric aggregators, and California Department of Tax and Fee Administration (CDTFA) collected pre -paid telecommunications UUT).

The term of the agreement will be three (3) years with two (2) additional one-year extensions.

III. GENERAL SCOPE OF WORK
Utility Users Tax
The audit firm shall perform compliance review of major utility providers and assure the UUT is being properly applied to taxable services and charges. The City currently collects UUT from approximately 230 utility services providers with a tax rate of 3.5% for all utilities.
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For more details on the City's Utilities Tax rules and regulations, please refer to Exhibit A.

Procedures shall include at minimum:

1. Review for accuracy the gas and electric exemption lists and telecommunication exemption certificates for non-residential customers, as provided by the City, and identify possible errors to City staff.

2. Perform compliance review of major utility providers and utilize other methods to verify whether such companies are doing business within the City.

3. Based on review of regular and accurate UUT payment history, identify possible gaps in payments and inaccuracies.

4. Confirm that geocoding is correctly applied to customers within the City.

5. Confirm that tax has been applied to all appropriate services and program packages

6. Work with the City to identify utility providers that are providing services within the City and get them into compliance with the City's Ordinance.

Business License Tax
Procedures shall include at minimum:

1. Review of City business registrations to ensure that all companies doing business with the City have a current business registration. Review may include physical inventory of businesses and/or analysis of State databases such as State Board of Equalization, Franchise Tax Board or California Department of Tax and Fee Administration (CDTFA).

2. For any business that does not have a current business registration, provide the City with follow-up action plan to achieve licensing compliance.

3. Provide recommended methodology for verifying accuracy of "gross receipts" or flat rate tax.

4. For each unlicensed or non -reporting businesses identified and confirmed, assist businesses, as necessary, to complete the City's application and determine the amount of tax due for current and prior period; plus applicable interest and penalties in accordance with the City's ordinances and fee schedules.

5. Contractor shall track licensee payments from one year to the next to identify any accounts with substantial variations in payments. These must be reported to the City for review and upon City direction and approval possible follow up or audit with licensees.

6. Provide ongoing communication to the City on discoveries or deficiencies for non -licensed, nonreporting or under reporting businesses.
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For more details on the City's Business Registration Tax rules and regulations, please refer to Exhibit B.

Related to the all of the above audit services, the Professional Consultant/Vendor would:

1. Represent the City for purposes of examining records related to the above revenue sources to identify and confirm any errors/omissions leading to deficient payments to the City.

2. For each error/omission identified and confirmed, prepare the appropriate documentation to facilitate recovery of revenue due to the City including any applicable penalties and interest.

3. Prepare and forward to the appropriate parties requests for corrective action and revenue recovery.

4. Meet with designated City officials as necessary (but not less than quarterly) to review consultant's findings and recommendations.

5. Provide any additional assistance as necessary to support the City in recovering and preventing tax delinquencies.

6. Utility Users' Tax: Prepare annual UUT report that includes legal and legislative issues that could potentially affect UUT revenues and a five-year forecast for each utility industry type; assist in development of multi -year UUT budget revenue forecast model.

7. Legislative/State Agency Liaison and Implementation Monitoring: Provide federal, state, and local legislative and state agency liaison and program implementation monitoring (including coordination with City's state and federal lobbyists) in connection with legislation/regulation relating to City's UUT.

V. PROPOSAL REQUIREMENTS
A. General Requirements
Inquiries/Questions concerning this request for proposal should be made before 4:00 p.m., PST, on Monday, June 20, 2022.

If the Proposer is in doubt as to the meaning or finds discrepancies and/or omissions from any part of the RFP and Agreement Documents, the Proposer must submit a written request for clarification via email to [email protected].

All questions regarding this project shall be submitted electronically via email up to the Question and Answer (QA) deadline. It is the responsibility of the Proposers to check the website regularly for information updates, clarifications, and addenda. At the Agency's discretion, Proposers requests for clarifications may or may not be responded to.

All revisions of the RFP by the City will be made in writing and will be posted on the city's website in accordance with the procurement schedule. Proposers shall electronically 4IPage

acknowledge receipt of all addenda at time of submittal and all addenda so issued shall become part of the RFP and the effects of all Addenda shall be considered in the proposal.

B. Submission of Proposals
Proposals must be received no later than 4:00 p.m., PST, Tuesday, July 5, 2022.

Proposals shall be received in electronic format EXCLUSIVELY via email to [email protected] and are due by the date, and time shown on this solicitation.

Files to be submitted accordingly:
• Response File: Upload proposal with no cost attached. • Cost File: Cost proposal is to be attached as a separate file and not incorporated into the response file.

The following instructions describe the form in which proposals must be presented.

Proposal documents must be prepared simply, economically, and provide a straightforward, concise response to the requirements of the RFP. Completeness and clarity of content must be emphasized. The requirements stated do not preclude proposers from furnishing additional reports, functions, and costs as deemed appropriate.

C. Proposal Content Format
Should contain no more than twenty (20) pages, including exhibits and resumes, single - sided, single column, portrait layout, 1" side margins and 1/2" top and bottom margins, font size no less than 12 pt., and single or double spaced. • RFP Addenda. Proposers shall check the website for addenda prior to proposing and shall be required to electronically acknowledge receipt of all addenda at time of proposal submittal. If addenda are issued, an acknowledgement form will be posted on the website.

1. Transmittal Letter
The proposal transmittal letter shall be addressed to the Purchasing Officer for the City of Placentia and shall contain the following:
• Name of individual, partnership, company, or corporation submitting proposal. • Statement that indicates an understanding of the scope of work as presented in this specification and confirmation that all terms and conditions of the RFP are understood and acknowledged by the undersigned.
• Team organization including an organization diagram and time commitment shall be submitted showing all key team members and illustrating the relationship between the City, the manager, and key staff. • Signature(s) of representative(s) legally authorized to bind the proposer.

2. Company Experience
• Provide a description of your company's experiences (including sub - consultants' experience if applicable) in performing similar work, addressing the elements listed above.
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3. Key Personnel/Past Performance
• Identify and describe the relevant experience and qualifications of the pertinent individuals who would serve as key personnel for various City of Placentia projects.
• Identify other staff members and/or sub -consultants that would contribute to the project, and their relevant experience.
• Identify availability of key personnel to work on each task described in "General Scope of Work".
• Any changes to personnel assigned to this project shall be made in writing to CITY. CITY reserves the right to reject any proposal with modified personnel. • The office location from which the consultant(s) shall operate.

4. Approach and Schedule
• Discuss your company's ability to provide desired services, addressing all the elements listed under "General Scope of Work" including the general strategy for UUT and economic analysis, as well as the strategy for business license auditing if different.
• Describe how your company would ensure City requests are completed in a timely manner.
• Describe the role of City staff and City records as it relates to your efforts. • Identify what sources of information will be needed and the means with which they will be acquired.

5. Understanding of Project Components
• Identify objectives/tasks that you feel are key to the success of the project; this may include items not already identified in this Request for Proposal.

References for protocols and methods are encouraged.

6. Quality Control
• Describe the standards and methods used by the company to assure useful quality deliverables of this nature to the client.
• Describe how your firm will address concerns or deficiencies in quality control and deliverables and give a specific example.
• Describe the reports and/or statements prepared by your firm for the client, provide samples if possible.

7. References
• Provide descriptions and references for five comparable projects that your company has previously performed, preferably in the Southern California area.

Include contact names, company/agency and telephone numbers for each. • Identify key personnel listed on this proposal who have work ed on the reference projects.

8. Cost / Fee (submit as a separate document, not attached to the Proposal/Response file)
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Compensation for services provided shall be based upon the Contractor's detailed fee proposal.
• Identification of all costs Consultant/Vendor will charge for performing the tasks necessary to accomplish the objectives of this RFP. The costs must break out all expenses expected to be billed to the City. Cost proposal shall include the estimated number of project work hours by each task/requirement, and the cost of each task/requirement. A list of hourly rates of proposed project team members shall also be included along with any other fees that may be applicable and billed. Cost is to be listed out for the term of the contract.
• The service contract will be for a period three (3) years with two (2) optional one (1) year extensions at the City's discretion.

V. GENERAL REQUIREMENTS
A. DISCLAIMER
This RFP does not commit the City to award a contract, or to pay any costs incurred in the preparation of the proposal. The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified Contractor, or to cancel this RFP in part or in its entirety. The City may require the selected Contractor to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from Negotiations.

VI. TENTATIVE SCHEDULE OF EVENTS
The following is the Schedule of events that the City plans to follow in conducting this solicitation:

Event
L Tentative Date
Issuance of RFP
Tuesday, June 7, 2022
Clarification Questions Due by:

Monday, June 20, 2022
Due Date for Proposals
Tuesday, July 5, 2022
Interviews of Finalists, if applicable
Week of July 18, 2022
Tentative Selection and City Council Award
Tuesday, August 2, 2022
Begin Project
Monday, August 15, 2022
VII. PROPOSAL EVALUATION, INTERVIEWS AND AWARD PROCESS
A. Evaluation Criteria
Award will be based upon a review and evaluation by a committee designated by the Purchasing Officer. Each proposal will be evaluated based on the following criteria but not limited to.

General a Dproach and work plans to meet the requirements of the specified City objectives described in the RFP.
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Qualifications and experience of the project manager and other key individuals.

The contractor's /consultant's past performance on projects of similar size and scope.

Work Plan. Depth of proposer's understanding of City's requirements and overall quality of work plan and clarity. Understanding of compliance with all Federal, State and County regulations as they pertain to UUT and business license regulation. Description of project approach, online reporting tools if applicable, quality of firm's standard reports and statements.

Cost & Price. Reasonableness of rates; competitiveness with other offers received; adequacy of data in support of figures quoted.

B. Interviews
If interviews are needed. A few days' notice will be sent via email to the proposer. An interview may not be required or needed to award a contract.

C. Evaluation Procedure
An evaluation committee will be appointed to review all proposals received for this RFP.

The committee is chaired by the Purchasing Officer, comprised of City staff and may include outside personnel. The committee members will evaluate the written proposals using the evaluation criteria identified. A list of top ranked proposals, firms within a competitive range, will be developed based upon the totals of each committee members' score for each proposal. During the evaluation period, the City may interview some or all of the proposing firms. The City has established the week of July 18, 2022 as the date(s) to conduct interviews. All prospective Proposers are asked to keep these dates available.

No other interview dates will be provided, therefore, if a Proposer is unable to attend the interview on the selected date(s), its proposal may be eliminated from further discussion.

The interview may consist of a short presentation by the Proposer after which the evaluation committee will ask questions related to the firm's proposal and qualifications.

At the conclusion of this interview process, the evaluation committee will provide a recommendation for award and the proposer being recommended will receive a notice of intent to award pending successful negotiations and contract preparation. Upon successful completion of this process, a recommendation will be made to the City Council, based on the contract, for their review and consent and unsuccessful firms will be notified.

D. Notification of Awards
The successful proposer will be required to execute a Contract agreement, See "Draft Contract", with the City, which is subject to formal approval by the Placentia City Council.

The proposer will also be required to purchase a City Business License annually during the duration of the contract.

ATTACHMENTS

1. Draft Contract

2. Exhibit A- UUT Rules

3. Exhibit B- Business License Informational Brochure
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PSA - Short Form Template

CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH
THIS AGREEMENT is made and entered into this day of , 20_ ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and , a California ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide , as more fully described herein; and B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, n
provisions of Sections 1090
this Agreement.
0 official or employee of City has a financial interest, within the 2 of the Calif) is Government Code, yi the subject matter of D I .

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the

matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have 2 [name of consultant]
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access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A." Consultant's total compensation shall not exceed Dollars ($ .00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.

Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A." The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of months, ending on , unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it ma be entitled at law, in equity or under this Agreement.

The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad-form commercial general liability, in a form at least as broad as O from #CG 00 01 04 13, including premises -operations, roducts/completed operations, broad form property damage, blanket ontractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. 5 [name of consultant]
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Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.

The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.

The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.

Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.

If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions as worded below:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
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(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self -insured retention to provide such coverage, the amount of such deductible or self -insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self -insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.

5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or propert1.

6.0. GENERAL PROVISIONS
■ I ■ Ar

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.
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Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Tel:

City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714
Attn: Attn:

6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
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6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design 10 [name of consultant]
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drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not 11 [name of consultant]
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affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation
MPLE
City Administrator/Mayor
ATTEST:

City Clerk and ex -officio Clerk
of the City of Placentia

CONSULTANT
Signature
Name and Title
Social Security or Taxpayer ID Number
12 Date:
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APPROVED AS TO FORM:

Date:

Christian L. Bettenhausen, City Attorney
APPROVED AS TO INSURANCE:

Date:

Rosanna Ramirez, Risk Management
APPROVED AS TO CONTENT:

Date:

Project Manager
DEPARTMENTAL APPROVAL:

Date:

Name, Title
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EXHIBIT A

CONSULTANT'S PROPOSAL AND SCOPE OF WORK
SAMPLE
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Exhibit A
RESOLUTION NO. 97-R-113

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PLACENTIA ADOPTING UTILITY USERS
TAX ADMINISTRATIVE RULES.

WHEREAS, the City's Utility Users Tax Ordinance places a utility users tax on the use of certain utility services within the City; and
WHEREAS, the UUT tax is an important part of the City's tax revenues needed to provide vital municipal services such as police, fire, parks, recreation, and public works; and
WHEREAS, under the City's UUT Ordinance, the utility
service provider is required to impose and collect the UUT tax from its customers, and remit the tax to the City; and
WHEREAS, the cooperation of the collecting utility is
therefore critical to the implementation of the UUT ordinance; and WHEREAS, the City Council is desirous of achieving
uniformity in UUT application and UUT administration with the City's utility service providers;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
PLACENTIA DOES HEREBY RESOLVE AS FOLLOWS:

The Utility Users Tax Administrative Rules attached
hereto as Exhibit A are hereby adopted.

ATTEST:

EDMUND M. PONCE, CITY CLERK
%2C
PASSED AND ADOPTED THIS 18th DAY OF MARCH
I, EDMUND M. PONCE, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Placentia held on the 18th day of MARCH , 1997, by
the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

COUNCILMEMBERS: DOWNEY, MORENO, UNDERHILL, MAERTZWEILER, ECKENRODE COUNCILMEMBERS: NONE
COUNCILMEMBERS: NONE
COUNCILMEMBERS: NONE
APPROVED AS TO FORM:

EDMUND M. PONCE, CITY CLERK
au -e g 77-7,

CAROL TANENBAUM, CITY ATTORNEY

EXHIBIT A

UTILITY USERS TAX ADMINISTRATIVE RULES
I. To assist utility service providers that perform the valuable public service of collecting the City's Utility Users Tax (UUT), City will assume the following responsibilities:

A. For existing taxes, and prior to the implementation of a new UUT tax, City will assure the accuracy of its
boundary information (including the reflection of the
latest annexation and municipal reorganizations) needed for utility billing and tax collection purposes, by
offering to review and correct the utility service
provider's computerized billing data no less than once a year. City will also make available, upon request by a
utility service provider, its current boundary
information. The utility service provider shall not be
responsible or liable for the collection or payment of
any past UUT taxes that were not collected due to the
inaccuracy of information provided by the City or due to the City's failure to make appropriate corrections to
the utility service provider's billing data to the
extent that the City reviews such data at the request of the utility service provider.

B. Provide utility service providers with accurate and
timely ordinance information, including ordinance
amendments, at a central location (currently the
Municipal Resource Web site: http://www.mrc-usa.com) .

City will provide written notice of ordinance changes to persons designated by the utility service provider. In
the absence of special circumstances, the utility
service provider shall begin implementation of the UUT
tax change within sixty (60) days from the date on which the utility service provider receives the written
notification from the City. If the 60th day is not the
first day of a month, then the utility service provider shall implement the changes no later than the first
billing cycle of the month following the month in which the 60th day occurs. To "begin implementation" means to calculate and place the UUT tax in the customer billing.

C. As provided in Public Utilities Code Section 799, assume sole responsibility for defending any legal challenge
regarding the validity of the UUT ordinance, any part
thereof, or any collection thereunder, and shall defend and hold harmless any tax collecting agent named in such action for properly performing its legal obligations set out in the UUT ordinance.

D. Reimburse utility service providers for the reasonable costs associated with an extraordinary audit request
(including but not limited to modifications to existing billing software in order to respond to an audit
request).

E. Take reasonable steps to assure that all utility service providers, including new market entrants, are correctly applying and collecting the UUT tax.

F. To the extent feasible, permit utility service providers to follow the same payment and remittance protocol for
UUT collections that is generally employed by other
California public agencies, provided that such protocol 97-R-113

UUT Administrative Rules

Page 2 of 4 ends

is agreed to and reflected in these administrative rules by the Tax Administrator. For example:
"The amount of tax collected in one month shall
be remitted by U.S. Mail, to the Tax
Administrator, and must be received by the Tax
Administrator on or before the 20th day of the
following month; or, at the option of the person
required to collect or remit the tax, such person
shall remit an estimated amount of tax measured
by the tax billed in the previous month or upon
the payment pattern of the customer(s) of the
service supplier, which must be received by the
Tax Administrator on or before the 20th day of
the following month."
UUT taxes may be remitted by electronic funds transfer
(EFT) in lieu of U.S. Mail, provided that such protocol is agreed to by the Tax Administrator. For example:

The utility will initiate an Automated
Clearinghouse (ACH) credit transfer on the due
date that will be received by the City's bank on
the following business day. The ACH will be in
CCP format to identify the type of payment being
made. A monthly written report of amounts
remitted, including amounts billed, write-offs,
unpaid liability, adjustments and net tax payable
will be provided by U.S. Mail.

G. Following the effective date of these administrative rules, the Tax Administrator shall notify the utility
service providers within the City that they may request that the Tax Administrator and City Attorney render a
determination of the application of the UUT tax to their various existing services. If such request is made
within ninety (90) days of the notice, then any
determination by the Tax Administrator and the City
Attorney shall apply prospectively. The Tax
Administrator shall give the utility service provider at least a sixty (60) day written notice following the
determination of tax application before implementation
of such changes shall be required. If the 60th day is
not the first day of a month, then the utility service
provider shall implement the changes on the first day of the month following the month in which the 60th day
occurs. To "begin implementation" means to calculate
and place the UUT tax in the customer billing. The Tax
Administrator and City Attorney shall not be required to render a determination with prospective effect under
this subsection where a utility service provider fails
to apply the UUT tax at all, or fails to apply the tax
to a service that the utility service provider, in good faith, believes to be taxable. A utility service
provider's failure to apply the UUT tax to a service
shall not be deemed in good faith, for purposes of this subsection, if the service is predominantly viewed by
the utility service provider's industry as being subject to the UUT tax or, in the case of telecommunication
services, has been directly determined by the IRS within the past six months or more, to be subject to the
federal excise tax.

UUT Administrativ,_ Rules

Page 3 of 4 ends

H. Where new utility technologies are employed or new
utility services are being offered, a utility service
provider may request that the Tax Administrator and City Attorney render a determination of applicability within ninety (90) days of providing such services or
technologies. Upon rendering a determination of
applicability, the Tax Administrator shall seek
prospective application of the UUT tax ordinance to such technologies or services. The Tax Administrator shall
give the utility service provider at least a sixty (60) day written notice before implementation of such changes shall be required. If the 60th day is not the first day of a month, then the utility service provider shall
implement the changes on the first day of the month
following the month in which the 60th day occurs. To
"begin implementation" means to calculate and place the UUT tax in the customer billing.

I. Regarding Paragraphs G. and H. above, the Tax
Administrator and City Attorney agree to participate in an advisory committee, comprised of representatives of
public agencies with UUT ordinances, to develop and
recommend to such public agencies (after meeting and
conferring with utility representatives): uniform
applications of the UUT tax to various utility services and technologies; uniform implementation protocols; and appropriate amendments to UUT ordinances to reflect
industry, regulatory, and technological changes.

J. Tax Administrator and City Attorney shall take
reasonable steps to notify all service providers
providing similar services of any determination made
under paragraph G. or H.

II. The Tax Administrator has the right and obligation to assure fair and reasonable compliance with the UUT ordinance. Due to the complexity of utility services, technologies, and tax administration, the Tax Administrator may require special outside expertise to assist in performing compliance review of the UUT ordinance. Utility service providers have a
legitimate interest in assuring that such outside firms maintain the confidentiality of utility customer information and conduct their compliance reviews in a professional and efficient manner. The Tax Administrator's use of special outside expertise shall therefore be subject to the following rules:

A. The outside firm will provide, at the beginning of each and every audit engagement, a letter or resolution from the City to the service supplier that identifies the
outside firm as an authorized agent of the City.

B. The outside firm will execute a non -disclosure agreement (approved by the City Attorney) in which the outside
firm agrees to maintain the confidentiality of customer information and not to use individual customer
information for any purpose other than the UUT
compliance review of this City.

EXHIBIT A
97-R-113

UUT Administrative Rules

Page 4 of 4 ends

C. The outside firm will not initiate contact with a
utility customer in the course of performing its
compliance activities, except with the prior written
consent of the utility service provider.

D. The outside firm shall fully disclose to the City any potential conflict of interest (e.g., prior or proposed representation of private utility customers within the
City) .

E. The outside firm shall not make any data requests of a utility service provider except by a City issued
subpoena unless the outside firm first receives the
review and approval of the Tax Administrator prior to
the request being made to the utility service provider.

F. The outside firm is authorized to perform a compliance review (including sampling audits and computerized
reviews) which, in its professional opinion, is
reasonably necessary to perform its contractual
obligation to the City. If a utility service provider
refuses to cooperate in connection with such compliance review, the outside firm shall immediately advise the
Tax Administrator so that the Tax Administrator may take appropriate remedial steps.

G. The outside firm will use its best efforts to accurately identify all errors, whether such corrections are in
favor of the customer, the City, another public agency, or the utility service provider.

H. The Tax Administrator shall make available to the
utility service provider a copy of the draft compliance report prepared by the outside firm regarding such
utility service provider. The utility service provider
shall be afforded an opportunity (at least thirty (30)
days) to respond to any aspect of the draft report
before such report becomes final. The final report will identify and address all substantive written comments on the draft report submitted by the utility service
provider.

III. Dispute Resolution Process
A. If a utility disputes an application of these
administrative rules, an interpretation of the UUT
ordinance, or any other action by the Tax Administrator (including its outside firm), the protesting utility may r(3quest to the Tax Administrator that the matter be
submitted to non -binding arbitration within thirty (30) days. If the matter is not resolved within thirty (30)
days following the arbitration decision, the protesting utility may request that the matter be set for a de novo hearing before the City Council at the next available
City Council meeting.

Frequently Asked Questions:

What if I Don't Obtain a License?
Conducting business in the city without a
license can result in penalties, Notices of
Violation and Administrative Citations. It is a
misdemeanor to violate the City Business
License ordinance
Do I Need to Display My Business
License?
Yes, all business licenses must be posted in
public view at the fixed location of the business.

For those businesses without a fixed location,
the responsible party must carry the business
license with them while conducting business in
Placentia.

How Often Do I
Business licenses
courtesy notice is
due date. Howe
renewing your li
renewal notice is
received after the
charged for the fi
up to 5o%.

Administrative Cit
fir
Need to Renew It?
are renewed annually. A
mailed a month before the
ver, you are responsible for
cense whether or not the
received. If the payment is
due date a 15% penalty is
month and 5% thereafter
Notices of Violation and
ations may also be issued.

I am Moving to a New Location in the
City.

Please notify the Planning Department of your
new address, phone number, and any other
changes to your business. After compliance
with any applicable city requirements, your
business license may be transferred to the new
location.

What if I am no
the City?
longer doing business in
The City Council is
committed to keeping
Placentia a pleasant place by
providing a safe family
atmosphere, superior public
services and policies that
promote the highest
standards of community life.

Important Telephone Numbers
Administration
Building Department
Development Services
Finance Department
Police Department
714.993.8117
714.993.8127
714.993.8124
714.993.8237
714.993.8164
City Hall Hours: 7:30 am-6:oo pm
Monday to Thursday
401 East Chapman Avenue, Placentia, CA 92870
www.placentia.org
City of Placentia
Exhibit B
City of Placentia
All American City
How to Obtain a
Business
License in
Placentia
f
It is your respons
no longer doing bu
ibility to notify us if you are
Y.

ABOUT BUSINESS LICENSE
The City of Placentia welcomes
new business enterprises and
values the businesses that have
made Placentia their home.

This information guide is intended to assist you
in operating your business in the city. It is not
all-inclusive and any specific questions should
be directed to the Business License Division at
(714) 993-8237. A City of Placentia business
license is not a regulatory license but is a tax to
help pay for the public safety needs of the people
of Placentia.

Who Needs a Business License?
The City of Placentia Municipal Code requires
any individual, sole proprietor, partnership,
corporation or entity that wishes to conduct
business within the City of Placentia must
secure a business license. Business Licenses are
not transferred between owners; however, they
may be transferred to a new location upon noti-
fication to Business License and approval by the
City Planning Division. A business license is
required including but are not limited to:
• Any business in a commercial or industril
location
• Persons who have a home office or use their
home as the headquarters of their business
• Independent contractors such as doctors,
real estate brokers, and hairdressers.

PLACENTIA

FINANCE

DEPARTMENT
• Businesses, which are located outside the city, but
transact business in the city such as contractors,
cleaners, repair people, gardening
• Apartment owners renting 4 or more units
• Mobile Vendors who sell merchandise from their
vehicles, such as ice cream trucks
• Temporary businesses such as a one -day or
weekend event in the city, or a short-term seasonal
business
How Do I Obtain a Business License?
You can obtain an application from City Hall, or down-
load one from our website at www.placentia.org .

Look under Finance Department then Business License.

Approval from Planning and/or Building
Divisions are required before a business license
can be issued.

How Much Does It Cost?
The business license cost is based on a flat tax plus
Administrative & State CASP fees for the first year and gross receipts thereafter.
• Retail or Service—Manufacturing/Wholesale
In City $68.00 Outside City $52
• Contractors:

Class A/B—In City $140.00
Class C/D—In City $95.00
• Profession: In City $95.00
Outside $124.0o
Outside $79.00
Outside $91.00
Some business licenses are calculated differently
(rentals, solicitors, vending machines, etc.) so please call (714) 993-8237 for fees.

What Other Things May I Need?
Building and Zoning required by the Planning
Division for businesses in a commercial or industrial
location.

Condition Use Permit required by the Planning
Division for some businesses such as live entertain-
ment, dance schools, internet cafes, or alcohol sales.

Fictitious Name (dba) must be filed if you choose a
business name that does not include your own last
name. Contact the County Clerk's office at (714) 834
-250o, go online at http://www.oc.ca.gov/recorder .

Seller's Permit (Resale #) required by the State
Board of Equalization if you sell merchandise. Call
(949) 44o-3473 or visit www.boe.ca.gov .

Health Permit required for food handling, perma-
nent make-up, tattooing or body piercing. Contact
O.C. Environmental Health at (714) 575-240o.

Federal Tax ID # required if you have employees,
are incorporated, or have a registered partnership.

Call (844) 545-5640 or visit www.irs.gov .

Worker's Compensation Insurance required if
you have employees. Contact your local insurance
agent, state fund or visit www.dir.ca.gov/
works' comp.html.

Liquor License required by the State Dept. of
Alcoholic Beverage Control if you sell or serve
alcohol. Contact (714) 558-4101 or visit
www.abc.ca.gov .

Special Permits required by the Police Dept. for
certain types of business activities. Some examples
are firearm dealers, pawnbrokers, psychic reading,
soliciting, etc. Call (714) 993-8124.

CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH
Avenu Insights & Analytics
THIS AGREEMENT is made and entered into this 6th day of September, 2022 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and AVENU INSIGHTS AND ANALYTICS, a California LLC ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide revenue auditing and compliance services, as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scooe of Services. Consultant shall provide the professional services described in Consultant's Statement of Work ("SOW"), attached hereto as Exhibit "A" and incorporated herein by this reference.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, and to the extent that the unsatisfactory work is not caused by or arise out of, in whole or in part, City's performance or actions under this Agreement, City in its discretion has

the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City, which consent shall not be unreasonably withheld, delayed or conditioned. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently 2 Avenu Insights & Analytics
Rev. 08/2017

applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement that are marked confidential, or by thier nature, through the exercise of reasonable business judgment and in consideration of the circumstances of disclosure would reasonably be considered to be confidential, or that or otherwise not generally known to the public or publicly available are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A." Consultant's total compensation shall not exceed one hundred thousand Dollars ($ 100,000.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's SOW or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within thirty (30) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A." The Project Schedule may be amended 3 Avenu Insights & Analytics
Rev. 08/2017

by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics, quarentines, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of thirty six (36) months, ending on September 30, 2025, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. At the City's option, and with City Council approval, the term of this Agreement may be extended for two (2) additional one (1) year periods.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least thirty (30) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective thirty (30) days following receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have thirty (30) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the effective date of City's termination within thirty-five (35) days after service of the effective date of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within fifteen (15) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.

Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:

The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.

If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

6.0. GENERAL PROVISIONS

Consultant shall designate a representative for purposes of this Agreement who 7 Avenu Insights & Analytics
Rev. 08/2017

shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

IF TO CONSULTANT:

Avenu Insight & Analytics
5860 Trinity Parkway, Suite 120
Centreville, VA 20120
Tel: 213-200-6376
Attn: Rachelle Arizmendi
With a copy to:
[email protected]
IF TO CITY:

City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714-993-8229
Attn: Director of Finance

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent which consent shall not be unreasonably withheld, delayed or conditioned. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

6.9 LIMITATIONS OF LIABILITY
LIMITS OF LIABILITY SHALL BE UNLIMITED FOR DIRECT DAMAGES. SPECIAL,

CONSEQUENTIAL, PUNITIVE, EXEMPLARY, INCIDENTAL, OR INDIRECTED DAMAGES

OF ANY KIND ARE LIMITED TO THE FEES OR OTHER CHARGES PAID BY CLIENT TO CONSULTANT DURING THE TERM OF THE AGREEMENT.

6.10. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the 9 Avenu Insights & Analytics
Rev. 08/2017

independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within thirty (30) of request or within thirty (30) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

6.14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required 10 Avenu Insights & Analytics
Rev. 08/2017

by the California Public Records Act (California Government Code Section 6250 et seq.).

6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's SOW.

6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
11 Avenu Insights & Analytics
Rev. 08/2017

6.22. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.23. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.24. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.25. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.26. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.27. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation
Date:

Mayor
12 Avenu Insights & Analytics
Rev. 08/2017

ATTEST:

City Clerk and ex -officio Clerk
of the City of Placentia

CONSULTANT
f Ca Lop'
Signature
Car Kump
Name and Title
CFO
Date:
34-2050121 (Avenu Insights and Analytics, LLC FEIN)
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
APPROVED AS TO INSURANCE:

Rosanna Ramirez, Risk Management
DEPARTMENTAL APPROVAL:

Jennifer Lampman, Director of Finance
13 Date:

Date:

Date:
9/12/2022
Avenu Insights & Analytics
Rev. 08/2017

EXHIBIT A

CONSULTANT'S STATEMENT OF WORK

1. DEFICIENCY AUDIT SERVICES
Objectives and Methods
CONSULTANTSs Deficiency Audit Service is designed to assist the CITY in maximizing local tax revenue it is entitled to through an examination of records and education of local taxpayers to ensure the appropriate collection and remittance of local taxes and fees.

Scope of Work
Audit Services
• Perform examinations of the records of those taxpayers requested by CITY; • Provide CITY staff with a draft engagement announcement letter to be sent to each taxpayer requiring examination;
• In coordination with CITY staff, schedule, and conduct reviews at the business location or remotely of those taxpayers identified and authorized for examination; • Verify accuracy of filed tax returns or fee schedules; • Review, as needed, taxpayer's bank statements, tax returns, general ledger accounts, and other books and records.
• For each error/omission identified and confirmed, submit substantiating documentation to designated CITY staff to facilitate collection of revenue due from taxpayers for prior periods; • Coordinate with designated CITY official(s) as necessary to review findings and recommendations; • Prepare draft Notices of Deficiency Determination and credit letters, as applicable, for CITY to advise taxpayers of examination results
• Provide assistance to CITY in reviewing any matters submitted in extenuation and mitigation by taxpayers in contesting a deficiency determination; and
• Prepare and document any changes to the review findings and provide revised tax amounts due to the CITY.

Deliverables & Timeline
Audit Services
• Provide CITY staff with a draft Audit Announcement Letter to be sent to each taxpayer to be examined; • For each error/omission identified and confirmed, submit a written report substantiating documentation to designated CITY staff in order to facilitate collection of revenue due from taxpayer's for prior periods together with draft Notices of Deficiency Determination, and/or credit, or other letters as applicable; • Prepare and document any changes to the review findings and provide revised tax amounts due to the CITY.
• Review any extenuation or mitigation proffered to deficiency determinations and prepare draft response to CITY staff; and
• Provide other collections advice upon request.
14 Avenu Insights & Analytics
Rev. 08/2017

2. CALIFORNIA UTILITY USER AND FRANCHISE FEE COMPLIANCE SERVICES Objectives and Methods
CONSULTANT agrees to provide CITY with certain professional services in furtherance of a comprehensive utility users tax/franchise fee compliance and revenue protection program ("Program"), that is designed to preserve, protect, and enhance its utility users tax ("UUT") and franchise fee revenues.

Scope of Work
Annual Fixed Fee Program
The UUT Compliance Program's services will protect CITY's existing UUT revenues from erosion due to new legislation, new technologies, outdated ordinance language and inaccurate information, focusing on these areas:
• Compliance
• Administrative
• Legislative Review and Implementation Strategy
• Ordinance Review, Administrative Rulings, and Tax Inquiries Compliance Activities
CONSULANT will provide the following Compliance Activities:
• UUT Tax Application Review: CONSULTANT will conduct a "focused" compliance review of the major service providers on behalf of one or more cities to assure that the provider's "tax application" matrix reflecting all the provider's current products and service, is being taxed properly, for the benefit of CITY and other client cities;
• UUT Payment Review: Identification of possible gaps in payments, irregularities, calculation mistakes (e.g., wrong tax rate), and other payment errors to CITY, provided that CITY provides CONSULTANT with regular UUT payment history. CONSULTANT will assist CITY with the appropriate compliance correspondence and enforcement actions;
• Comparative Analysis of UUT Payments: CONSULTANT will periodically perform a comparative analysis of a service provider's UUT payments to CITY with other neighboring or comparable client cities, after adjusting for rate, population, and median household income. CONSULTANT will also perform a comparative analysis of the franchise and UUT payments for gas and electricity;
• Detection
o CONSULTANT will annually update its proprietary database of "new telecom service providers" and send out a PUC 799 notice letter to such new providers on CITY's behalf; o CONSULTANT will annually update its proprietary database of new "video service providers" and send out a notice letter to such new providers on CITY's behalf; • Exemption Review: CONSULTANT will periodically review the exemption lists of the major service providers regarding non-residential customers;
• Optional: City -Specific Compliance Reviews. At CITY's option, CONSULTANT will offer "City -Specific" reviews of UUT or Franchise Fees on a performance fee or other negotiated basis, if the above activities or other factors (e.g., non -response by utility provider) would suggest that there is a reasonable need to do so; Administrative Activities
• UUT Website: Prepare and maintain an accurate copy of CITY's UUT ordinance and its administrative rules and interpretations on the uutinfo.org website, including a link to CITY's web page (if desired). Model forms for 15 Avenu Insights & Analytics
Rev. 08/2017

exemptions and remittances, administrative rulings, and other tax compliance documents will be maintained on the www.uutinfo.org website;
• Revenue Forecasts and Management Reports: CONSULTANT will provide an annual report that outlines the year's activities in review, revenue forecasts, year -over -year (YOY) comparison charts and revenue generated from compliance activities. This report contains an analysis of UUT revenues, and a five-year revenue forecast on each of the utility business segments (electric, gas, CATV, wired telecom, wireless telecom, etc.); • Tax Application and Geocode Inquiries: CONSULTANT will provide technical assistance to CITY staff and provide timely analysis and draft responses to tax application inquiries from utility companies and will assist in responding to citizens regarding their utility bills and the computation of the UUT. CONSULTANT can assist CITY and the utility service providers in correcting geocoding errors in response to taxpayer complaints (additional fees may apply);
Revenue Protection and Enhancement Activities
• Legislative Review Services: CONSULTANT will monitor proposed state and federal legislation to identify issues affecting CITY's UUT or utility franchise revenues and, make recommendations to client cities, their lobbyists, and other potential stakeholders or municipal advocates and otherwise assist in developing effective consensus positions and coordinated advocacy;
• Technology and Marketing Analysis: CONSULTANT will identify, monitor, and anticipate changes in technology, services, or marketing of services, which may have an impact on future UUT revenues; UUT Ordinance Advisory Services
o Analysis and recommendation (including drafting amendment language) on proposed state and federal legislation;
o Assistance with tax application issues, including taxation of new technologies or services; including preparation of Administrative Rulings;
o Assistance on issues involving "bundling rule" and tax allocation/apportionment; o Assistance on nexus issues (re: tax application and collection); o Review of CITY's tax info/forms on uutinfo.org;
o Assistance on Voluntary Disclosure Agreements (offers to compromise owed taxes); o On request, review of exemption status of individual utility user; UUT Legislative and Regulatory Review Services
CONSULTANT will monitor proposed state and federal legislation to identify issues affecting CITY's UUT or utility franchise revenues, and, if justified, make recommendations to CITY and its lobbyists. Our Government Relations team works in collaboration representatives from the League of California Cities, the California Society of Municipal Finance Officers, the California Municipal Revenue Tax Association, Special Districts Association, City advocates, utility providers, the Public Utilities Commission, CDTFA, BOE, and others.

Our team will work with CITY for the protection of revenues including advocacy efforts on Federal bills affecting taxation of broadband telecommunication networks; taxation of wireless services; and taxation of on-line sales and certain digital goods. CONSULTANT is a Business Partner with the US Conference of Mayors allowing further access to policy decision makers and stakeholders on revenues issues, especially on Federal proposals. Our Government Relations team manages its communication with clients through a strong public relations program and provides crisis assistance on policy matters.

Deliverables & Timeline
Audit Services
CONSULTANT will begin scheduling audit examinations within 30 days of the execution of the contract with CITY and approval of the UUT audit leads. Although we can assure CITY of sufficient auditing resources to initiate audits 16 Avenu Insights & Analytics
Rev. 08/2017

without delay on our part, the actual start date and time to completion for any given engagement will depend to some extent on the timely cooperation of the taxpayer being audited, including timeliness of source documents, provisions, response to inquiries, and quality and completeness of data provided; as well as the complexity of the audit itself, and the time required to resolve any issues that the taxpayer may raise regarding the results reported.

Start-up of UUT Audit Process (within first 30-60 days) • Procedural meeting with CITY;
• Request Documentation from CITY;
o Provide draft Letter of Authorization (LOA);
o CITY to apply their letterhead and return with their signature on LOA; • Receive CITY approval of the providers selected for audit; Start-up of UUT Audits
• CONSULTANT will provide an audit packet to each approved taxpayer to initiate audit: Audit notice, copy of signed LOA form CITY, UUT questionnaire, and Request for Information (RFI); Audit Reviews
• Review of data from the RFI received from taxpayer;
• Request data for sample months selected from taxpayer; Provide Final Workpapers to the Taxpayer
• CONSULTANT will submit workpapers with the taxpayer to ensure agreement with the audit findings:
computation or methodologies for computing the utility users' tax; Provide Final Audit Report to CITY
• Auditors will submit draft audit report and workpapers for review; • CITY will receive an electronic copy of the Final Audit Report UUT Website
• UUT Website: Prepare and maintain an accurate copy of CITY's UUT ordinance and its administrative rules and interpretations on the uutinfo.org website, including a link to CITY's web page (if desired).

Revenue Management Report (RMR)
• Accuracy: The Revenue Management Reports (RMR) rely on information provided by CITY.

CONSULTANT has no obligation to verify or otherwise clean or standardize the information provided by CITY;
• Timing: CONSULTANT's obligation to provide the RMR Service is conditioned on CITY's delivery of required payment information to CONSULTANT
City Assistance
Required Documentation from CITY
To conduct any UUT/Franchise Fee City Specific Reviews, CONSULTANT would require CITY support including items such as copies of payment information, annual copy of SB 278 data, etc.

CONSULTANT'S FEE SCHEDULE
17 Avenu Insights & Analytics
Rev. 08/2017

1. DEFICIENCY AUDIT SERVICES
In exchange for CONSULTANT performing the work indicated above, the CITY will pay CONSULTANT as follows:

Audit
CONSULTANT'S compensation for the Deficiency Audit Services shall be a contingency fee of 35%. The 35% contingency fee shall apply to revenue received by the CITY as a result of deficiencies identified in the review and shall include any eligible prior period revenues together with all penalties, interest, and late charges. The CITY agrees to use reasonable and diligent efforts to collect deficiencies identified by CONSULTANT.

Additional Consulting
CITY may request that CONSULTANT provide additional consulting services at any time during the term of this Agreement. If CONSULTANT and CITY agree on the scope of the additional consulting services requested, then CONSULTANT shall provide the additional consulting on a Time and Materials basis. Depending on the personnel assigned to perform the work, standard hourly rates range from $85 per hour to $250 per hour.

These additional consulting services will be invoiced at least monthly based on actual time and expenses incurred.

2. CALIFORNIA UTILITY USER AND FRANCHISE FEE COMPLIANCE SERVICES Annual Fixed Fee Program
• Total Annual Fixed Fee: CITY's total annual fixed fee for participating in the Program shall be the greater of i) seven -tenths of one percent (0.7%) of the total UUT revenues received by CITY (excluding UUT revenues derived from sewer, water, trash, or CATV) based on the prior fiscal year or ii) ten -thousand dollars ($10,000) ( the Minimum Fee); In no case shall the annual fixed fee exceed ninety-five thousand dollars ($95,000) (the Maximum Fee).
• Quarterly Payments of Fixed Fee: Said annual fixed fee shall be paid in four equal quarterly payments with due dates of: March 31, June 30, September 30, and December 31. Invoices for services rendered shall be in arrears (invoiced for the immediately preceding quarter). If the effective date of this Agreement is other than on an invoice date, CITY shall be invoiced for the first quarterly payment on the immediately following invoice date as set forth herein. CITY shall be invoiced and responsible for a prorated portion of the preceding quarter based on the effective date of this Agreement. Payment will be made to CONSULTANT within thirty (30) days of receipt of CONSULTANT invoice. Any amounts which remain unpaid after thirty (30) days shall accrue interest at a rate of one and one-half percent (1.5%) per month, or the maximum amount permitted by law. These quarterly payments are nonrefundable Optional: City -Specific Compliance Review Services
• With respect to a city -specific compliance review referred to under the city -specific scope of work above, CONSULTANT shall be entitled to contingent fee compensation where CONSULTANT' compliance review activities result in CITY receiving additional UUT and Franchise Fee revenues from such city -specific compliance review activity;
• Accordingly, CITY shall pay CONSULTANT thirty-five percent (35%) of the additional revenues, including interest and penalties, that has resulted from its city -specific compliance review activities. CONSULTANT will seek to recover or assist CITY in recovering all revenue due CITY from prior periods, if any, and CONSULTANT will receive 35% of any retroactive recovery with a minimum compensation recovery period of twelve (12) calendar quarters. In cases where there are less than twelve calendar quarters in the retroactive recovery period, recovery in prospective quarters will be included to satisfy the twelve - calendar quarter minimum recovery period. If CITY determines that a correction should be applied prospectively from the date of the determination only, then CONSULTANT' Compensation shall apply to 18 Avenu Insights & Analytics
Rev. 08/2017

the additional revenues resulting from the correction for the twelve calendar quarters following the commencement of the prospective correction;
• In calculating additional revenues, if actual revenue amounts are not available or easily obtained, CONSULTANT may, with the approval of CITY, use the best available information to estimate the additional revenues (e.g., averaging known underpayments or use of industry averages). As used in this subsection, the term "additional revenues" includes the value of any other services, credits, property of every kind or nature, or other consideration received by CITY in lieu of monetary payment; • Specifically, for Solid Waste compliance reviews, CONSULTANT shall be entitled to additional fixed fee compensation. The amount of the fixed fee compensation and the detailed of scope of work shall be determined prior to the start of the work and shall be mutually agreed to in writing between both parties; • CONSULTANT compensation is due and payable within thirty (30) days of CITY's receipt of CONSULTANT invoice. Any undisputed amounts which remain unpaid after thirty (30) days shall accrue interest at a rate of one and one-half percent (1.5%) per month, or the maximum amount permitted by law Additional Consulting
• The CITY may request that CONSULTANT provide additional consulting services at any time during the term of the Agreement. If CONSULTANT and the CITY agree on the scope of the additional consulting services requested, then CONSULTANT shall provide the additional consulting on a Time and Materials basis. Depending on the personnel assigned to perform the work, CONSULTANT standard hourly rates range from $85 per hour to $250 per hour.

These additional consulting services will be invoiced at least monthly based on actual time and expenses incurred.

All reimbursable expenses shall receive prior approval from the CITY and shall be reimbursed at cost to CONSULTANT.
19 Avenu Insights & Analytics
Rev. 08/2017

GOVEREV-01

KBUCHER
'4comb CERTIFICATE OF LIABILITY INSURANCE

4.......---- 10/11

DATE(MM/DD/YYYY)
/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Thompson Flanagan Executive Liability Group
626 W. Jackson Blvd. 5th Floor
Chicago, IL 60661
CONTACT Colleen Sokolowski
NAME:

PHONE FAX
(A/C, No, Ext): (A/C, No):

ADDRESS: [email protected]

INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A : Hartford Underwriters Insurance Company

INSURED
Avenu Holdings, LLC
5860 Trinity Parkway Suite 120
Centreville, VA 20120
INSURER B : Trumbull Insurance Company
27120
INSURER C : Hartford Casualty Insurance Company
29424
INSURER D : Landmark American Insurance Company
33138
INSURER E : Axis Insurance Company
37273
INSURER F :

COVERAGES
CERTIFICATE NUMBER:

REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR

TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD

POLICY NUMBER

POLICY EFF
!MM/DDIYYYYI

POLICY EXP
!MM/DDIYYYYI
LIMITS
A
X

COMMERCIAL GENERAL LIABILITY
X
X
83 UUN AA6800
1/24/2022
1/24/2023

EACH OCCURRENCE
$ 1,000,000

CLAIMS -MADE
X
OCCUR
AMAGETOEa RENTEDoccurrence)

PDREMISES (
$ 300,000
MED EXP (Any one person)
$ 10,000

PERSONAL & ADV INJURY
$ 1,000,000
GEN'L
X

AGGREGATE
POLICY
OTHER:

LIMIT APPLIES
PRO-
PER:

GENERAL AGGREGATE
$ 2,000,000

PRODUCTS - COMP/OP AGG
2,000,000LOC
$ 2,000,000
$
B

AUTOMOBILE
X

LIABILITY

SCHEDULED
AUTOS

NON -OWNED UUO
X
X
83 UEN AE7365

1/24/2022
1/24/2023

COMBINED SINGLE LIMIT
(Ea accident)
1,000,000
$
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$

PROPERTY
a E accident) DAMAGE
$
C
X

UMBRELLA LIAB

EXCESS LIAB
X
OCCUR

CLAIMS -MADE
83 RHU AA6623
1/24/2022
1/24/2023

EACH OCCURRENCE
$ 10,000,000

AGGREGATE
$ 10,000,000
DED
X
RETENTION $ 10,000
$
C

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y/N
N / A
83 WE AE7C2X
1/24/2022
1/24/2023
X
PER

STATUTE
OTH-
ER
E.L. EACH ACCIDENT
1,000,000
$
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
E.L. DISEASE - POLICY LIMIT
1,000,000
$
D
E
Prime Tech E&O/Cyber
Crime
LCY794123
P-001-000245516-03
1/24/2022
3/15/2022
1/24/2023
3/15/2023
Per Claim/Agg
Limit
2,500,000
2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to:
liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant. Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense. The Consultant's insurance coverage shall be primary insurance SEE ATTACHED ACORD 101

CERTIFICATE HOLDER

CANCELLATION
City of Placentia
401 E. Chapman Ave.

Placentia. CA 92870

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

The ACORD name and logo are registered marks of ACORD

AGENCY CUSTOMER ID: GOVEREV-01
LOC #: 1

KBUCHER
AFRO

ADDITIONAL REMARKS SCHEDULE

Page 1 of 1 ends

AGENCY
Flanagan Executive Liability Group
p g p

NAMED INSURED
AvenuThompson
5860 Trinity Holdings, LLC
5860 Parkway Suite 120
Centreville, VA 20120

POLICY NUMBER
SEE PAGE 1

CARRIER
SEE PAGE 1

NAIC CODE
SEE P 1
EFFECTIVE DATE: SEE PAGE 1

ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Description of Operations/Locations/Vehicles:
as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy.

Additional Named Insureds:

1. Government Revenue Solutions Holdings I, LLC

2. Avenu Holdings, LLC

3. Avenu Insights & Analytics LLC

4. MuniServices, LLC d/b/a Avenu MuniServices, LLC

5. eGov Solutions, LLC

6. Ram Ware, LLC

7. Avenu Insights, LLC

8. Avenu Canada

9. Avenu AcquireCo ULC

10. Avenu Pension Administration Solutions ULC

11. Avenu SLS Holdings, LLC

12. Avenu Local Government Solutions, LLC

13. Avenu SLGS Holdings, LLC

14. Avenu Unclaimed Property Systems, LLC

15. Avenu Enterprise Solutuions, LLC

16. Avenu Government Systems, LLC

17. Avenu Government Record Services, LLC

18. Avenu Title Records, LLC

19. The Windward Group LLC

The ACORD name and logo are registered marks of ACORD

TO:

VIA:

FROM:

DATE:

Placentia City Council

CITY COUNCIL

CITY ADMINISTRATOR

DIRECTOR OF DEVELOPMENT SERVICES
OCTOBER 18, 2022

AGENDA REPORT
SUBJECT: ACCEPTANCE OF RESIGNATION FROM THE PLANNING COMMISSION FISCAL
IMPACT: NONE
SUMMARY:

The City has received a letter of resignation from Planning Commissioner Dennis Lee. This action accepts the above indicated resignation and extends the City's sincere appreciation for his service to the community.

RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Accept the resignation of Dennis Lee from the Planning Commission; and

2. Update the City's master Commission/Committee vacancy list to include the vacancy on the Planning Commission.

STRATEGIC PLAN STATEMENT:

This item is consistent with the City Council approved 5 -Year Strategic Goals to:

Increase Community Engagement (Goal 4), as this action will accept the resignation of one long serving Planning Commissioner, resulting in an opportunity for another community member to serve on Planning Commission and become engaged with the community. This item also furthers Goal 8 to Improve City Governance as the seven member Planning Commission requires full membership to operate optimally, and this action accepts the resignation of one member and recommends the future appointment of a new Commission member, resulting in a full seven member Commission consistent with the City Charter.

Item 1.e
10/18/22

City Council Agenda
October 18, 2022

Page 2 of 2 ends

DISCUSSION:

Mr. Lee has served on the Planning Commission since 2015. During his impressive tenure on the Commission, he has been part of the team which has recommended approval of the Old Town Revitalization Plan and rezoning, the TOD Plan and rezoning, the 2019 General Plan Update, 2014 and 2022 Housing Element Updates, and numerous significant developments citywide.

Mr. Lee has indicated his desire to resign from the Commission via correspondence dated September 6, 2022. Appointment to this and other vacancies are anticipated to be made as part of the City's Commission/Committee application/recruitment process.

Prepared by:

Jose F�yM. La r ert
Director of Development Services
Reviewed and approved:

Da rerrR -- _
City Administrator
Attachment:

Resignation Correspondence from Dennis Lee

Wed 8/31/2022 8:22 PM
Dennis Lee
Placentia Planning Commission Reappointment
To Robert MclCnnell
Cc l)oseph Lambert; [email protected]
e You replied to this message on 9/6/202210:01 PM.

EMAIL FROM EXTERNAL SOURCE: Don't reply, click on a link or open an attachment unless you recognize the sender and know the content to be safe. If you believe this email to be unsafe, please use the Report Phish button in Outlook to notify the IT department.

Dear Mr. McKinnell:

I am in receipt of your letter dated August 22, 2022. I have served on the Planning Commission since 2014/2015 and have had an excellent experience doing so. I am glad to have served. However, I have decided to move on from the position. Therefore, I will decline the reappointment by City Council for the next term. I can work out the necessary logistics with you on this matter.

If you have any questions or would like to discuss further, please let me know. Thank you.

Dennis K. Lee
Universal Electronics Inc.
(714) 394-3880 (direct) i (714) 918-4106 (fax)

TO:

VIA:

FROM:

DATE:

SUBJECT:

FISCAL
IMPACT:

SUMMARY:

Placentia City Council

AGENDA REPORT

CITY COUNCIL

CITY ADMINISTRATOR

DIRECTOR OF COMMUNITY SERVICES
OCTOBER 18, 2022

APPROVAL OF LEASE AGREEMENT WITH THE COUNTY OF ORANGE FOR

THE USE OF TRI-CITY PARK FOR THE CONSTRUCTION OF A PROPOSED

SENIOR/COMMUNITY CENTER FACILITY
EXPENSE: NONE
The Placentia Parks Initiative (Initiative) was approved by the City Council in June 2021. As a part of the Initiative, it was determined that the City's aging Senior Center no longer adequately accommodates community needs and the construction of a new facility should be explored. In this effort, a Blue -Ribbon Committee was established with the special purpose to identify the needs and design components of a proposed Senior/Community Center to be constructed at Tri-City Park.

Additionally, the City Council directed Staff to procure the services of an architectural firm to prepare the design plans for the new proposed facility to the 35% complete level along with developing an initial engineer's estimate outlining the total project cost and to engage the County of Orange (County) to discuss the possibility of the proposed facility being constructed at Tri-City Park. The County is agreeable to the idea of construction of proposed facility at Tri-City Park and has worked collaboratively with City Staff to draft a lease agreement for the use of Tri-City Park.

Staff prepared a Request for Proposals from qualified architectural design teams to prepare the Phase I preliminary 35% architectural and engineering design package along with the initial project engineer's estimate. On September 20, 2022, the City entered into a Professional Services Agreement (PSA) with Group 4 Architecture for 35% complete architectural and engineering design services for the proposed Placentia Senior/Community Center facility. The PSA with Group 4 is contingent upon an approved lease agreement between the City of Placentia and the County to construct the proposed facility at Tri-City Park. Staff has been negotiating with the County to develop the attached lease agreement to construct the proposed facility.

The recommended actions will provide Staff direction and approve the proposed Lease Agreement between the City of Placentia and the County to construct a proposed Senior/Community Center facility at Tri-City Park.

1.f.

Oct 18, 2022

City Council Agenda
October 18, 2022
Page2of4
RECOMMENDATION:

It is recommended that City Council take the following actions:
1 Approve the Lease Agreement between the City of Placentia and the County of Orange for the use of Tri-City Park for the construction of a proposed Senior/Community Center facility; and

2. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

STRATEGIC PLAN STATEMENT:

This item is consistent with the City Council approved 5 -Year Strategic Plan Goal to Implement Public Infrastructure to Meet Community Needs and construct a Placentia Senior/Community Center, under Objective #5.1.

DISCUSSION:

On July 20, 2021, the City Council conducted a study session to discuss the feasibility of the City constructing a new senior/community center. A working group of Councilmembers and City Staff evaluated the City's current Senior Center facility located at the historic Powell Building in Old Town along with the programming, operations, and facility infrastructure. After evaluating the current location of the Senior Center, it was determined that the building does not adequately accommodate the needs of the City's growing senior population. According to the SCAG 2019 Local Profile of the City of Placentia Report, between the years 2000 to 2018, the 65 plus age group represented the City's largest increase, growing from 9.1% to 13.8%. The 100 -year -old building is 4,732 square feet and does not adequately serve residents and seniors. Parking at the location is extremely limited and offers only six (6) standard parking stalls and one (1) Americans with Disability Act ("ADA") accessible stall. In comparison, the City of Yorba Linda's Community Center/Senior Center is 28,000 square feet with 315 parking spaces.

Currently, the City of Placentia does not have a Community Center building as large as the surrounding cities and lacks the space to accommodate large groups, community events and the growing population of seniors. Placentia is also one of the oldest cities in Orange County and is largely built out with limited open space. Data and statistics from SCAG's Local Profile Report, indicates that the City's population has significantly changed during the last 50 years and will continue to grow further depicting a need to provide more programs and an adequate location that will enhance the quality of life for residents and seniors within the community.

The City Council directed staff to procure the services of an architectural firm to prepare the design plans for the new proposed facility to the 35% complete level along with developing an initial engineer's estimate outlining the total project cost. In addition, the City Council adopted Resolution R-2021-54 formally establishing a Blue -Ribbon Committee for the purposes of identifying the needs and design components of the proposed Senior/Community Center facility.

City Council Agenda
October 18, 2022

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Concurrently throughout this process, Staff prepared a Request for Proposals from qualified architectural design firms to prepare the Phase I preliminary 35% architectural and engineering design package along with the initial project engineer's estimate. Group 4 (G4) was the highest ranked firm based on their extensive experience in delivering similar senior and community centers as well as their understanding of the City's work scope and the City's vision for this facility.

Additionally, City Staff has been working with the County of Orange to draft a ground lease agreement to construct the Placentia Senior/Community Center on County land at Tri-City Park.

Key elements of the draft lease agreement between the City and the County are:
• Term of the lease shall be seventy-five (75) years with an option for an additional term of 24 years for a total of ninety-nine (99) years
• In consideration of the City providing valuable public services and benefits to the residents, there shall be no rent costs paid to the County
• The City shall be responsible for all costs, including, but not limited to entitlement, planning, design, construction, and all operational costs of the facility • The property is to be used for services and operations of a Senior/Community Center facility for persons to gather for social, educational, and recreational activities, and other related City community events and facility use rentals
• City shall employ and designate a competent Manager who shall be responsible for the day-to-day operations and maintenance cif the facility
• At any time during the term of this lease, the City shall have the optional right to purchase Tri-City Park from the County for one dollar ($1.00), for continuing use as a City Park Should the City Council approve the agreement, the lease will be presented at the November 2022 County Board of Supervisors meeting for formal approval. Following the approval of both agencies, the professional design and engineering consultant, Group 4 will meet with the Blue - Ribbon Committee and begin work of the 35% design and engineering plans of the proposed Senior/Community Center facility.

FISCAL IMPACT:

At this time there is no fiscal impact associated with the approval of the Lease Agreement with the County. Additionally, per the terms of the agreement, the City will not be required to pay any rental fees for the use of the property at Tri-City Park during the 99 -year period.

City Council Agenda
October 18, 2022

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Karen Crocker
Director of Community Services
Reviewed and approved:
40K- - Jennifer Lampman
Director of Finance
Prepared b
Luis Estevez
Deputy City Administrator
Reviewed and approved:

Damien R. Arrula -
City Administrator
Attachment:

Lease Agreement with the County of Orange for use of Tri-City Park for the construction of a proposed Senior/Community Center

PR07C-TBD
OCCR/OC Parks
Tri-City Regional Park
City of Placentia
LEASE
THIS IS A LEASE AGREEMENT (hereinafter referred to as "Lease") made 2022, ("Effective Date") by and between COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County") and the CITY OF PLACENTIA, a municipal corporation (hereinafter referred to as "Tenant"). The County and Tenant may individually be referred to herein as a "Party" or collectively as the "Parties."

RECITALS
A. County owns and operates Tri-City Regional Park, located at 2301 N. Kraemer Blvd.

Placentia, CA 92870 ("Park"), as part of the County's regional park system.

B. In 2012, due to ongoing funding and maintenance issues, the Tri-City Park Authority, of which Tenant was a member, requested that the County accept transfer of the Park.

Thereafter, the County accepted ownership of the Park for the benefit of the public to be used specifically for County park purposes. Since the transfer of the Park to the County, the County has improved and operated the Park as a County regional park.

C. The Tenant now desires to fund, construct, own and operate the Center (as defined below) as an amenity within the park for the benefit of the residents of the area.

D. County is willing to lease property to the Tenant within the Park on the condition that the Tenant be responsible for all costs, including but not limited to entitlement, planning, design, construction, and all operations costs. The Parties intend the Center be operated by the Tenant separately from the Park and have its own utilities, access, parking and facilities.

E. Prior to, and as a condition precedent to the commencement of this Lease and the Tenant taking a leasehold interest in the Premises, the Tenant shall fully fund, design, plan and entitle the Center.

F. Based on the above, and as more fully set forth herein, the County has agreed to lease the Tenant certain property within the Park to construct, own and operate the Center.

1. DEFINITIONS (1.0 SR)
The following words in this Lease shall have the significance attached to them in this Clause 1 (DEFINITIONS), unless otherwise apparent from context:
"Board of Supervisors" means the Board of Supervisors of the County of Orange, a political subdivision of the State of California.
"Center" means the City of Placentia Senior/Community Center, which will be approximately a 35,000 sq. ft. building with associated parking and site improvements and courtyard located at Tri- City Regional Park, 2301 N. Kraemer Blvd. Placentia, CA 92870.

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Lease Number
Revenue Lease

"CEO/Office of Risk Management" means the Risk Manager, County Executive Office, Risk Management, County of Orange, or designee, or upon written notice to Tenant, such other person or entity as shall be designated by the County Executive Officer or the Board of Supervisors. "Chief Real Estate Officer" means the Chief Real Estate Officer, County Executive Office, County of Orange, or upon written notice to Tenant, such other entity as shall be designated by the County Executive Officer.
"Construction Budget" means the detailed line -item budget for all hard and soft costs to be incurred by Tenant in connection with the design and construction of the Initial Improvements and approved by Chief Real Estate Officer prior to the start of construction, a copy of which will be attached hereto as Exhibit E as a condition of the Commencement Date and through an amendment to this Agreement executed by the Parties, as same may be revised from time to time in accordance with this Lease.
"Construction Drawings" means the set of construction, landscaping and engineering drawings prepared by or for the architect of record for the Initial Improvements, approved by Chief Real Estate Officer prior to Tenant's start of construction and to be attached hereto as Exhibit F as a condition of the Commencement Date and through an amendment to this Agreement executed by the Parties, as same may be revised from time to time in accordance with this Lease. "Construction Schedule" means that certain schedule for construction of the Initial Improvements approved by the Chief Real Estate Officer prior to Tenant's start of construction, a copy of which will be attached hereto as Exhibit D as a condition of the Commencement Date and through an amendment to this Agreement executed by the Parties.
"County Executive Officer" means the County Executive Officer, County Executive Office, County of Orange, or designee, or upon written notice to Tenant, such other person or entity as shall be designated by the Board of Supervisors.
"Director of OC Parks" or "Director" means the Director, Orange County Parks, OC Community Resources, County of Orange, or designee, or upon written notice to Tenant, such other person or entity acting in a similar capacity as shall be designated by the Board of Supervisors. "Initial Improvements" means the improvements first constructed by Tenant on the Premises for the Center at Tenant's sole cost and expense as more particularly described in Exhibit C attached hereto and incorporated herein, as same may be revised from time to time in accordance with this Lease, which shall be finalized as condition of the Commencement Date and through an amendment to this Lease executed by the Parties.
"Specifications" means those certain specifications for the Initial Improvements, prepared by the architect of record for the Initial Improvements, approved by the Chief Real Estate Officer prior to the start of construction, which will be attached hereto as Exhibit G as a condition of the Commencement Date and through an amendment to this Lease executed by the Parties, as same may be revised from time to time in accordance with this Lease.

2. PREMISES (1.1 SR)
County leases to Tenant that certain property located at 2301 N. Kraemer Blvd., City of Placentia ("Premises") and generally described in Exhibit A and shown on Exhibit B, which exhibits are RI: 10/6/2022
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Lease Number
Revenue Lease

attached hereto and by reference made a part hereof, as same may be revised from time to time in accordance with this Lease. The Premises are accepted "as is" and "where is" by Tenant subject to any and all existing easements and encumbrances.

The Center shall be located within the Premises, and shall have independent maintenance, operations, and parking separate from the County -managed portion of the Park. The Premises shall also be capable of being fully secured from the rest of the Park during non -park hours, which may be accomplished through a combination of various methods, including, but not limited to fencing, landscaping, barriers, buildings, or other reasonable methods. The Premises, or use thereof, shall not impede public use, public lake access, or Park operations. Any and all costs for fencing and securing the Premises shall be borne by the Tenant.

3. USE (1.2 N)
Tenant's use of the Premises shall be limited to designing, permitting, constructing, maintaining, and operating the Center and any of its appurtenant facilities and associated amenities, including, but not limited to parking, including ADA parking requirements and lighting pertaining to the Center, for use as a senior/community center for persons to gather for social, educational and recreational activities, and other related City community events and facility use rentals as permitted by the City. Tenant shall not have the right to use any Park facilities for the construction and/or operation of the Center, without the prior written consent of the Director of OC Parks. The Parties have agreed, and the County's willingness to enter into this Lease is premised upon the fact that the Center will have all of its own amenities and services, including utilities, parking and access.

Tenant agrees not to use the Premises for any other purpose, nor to engage in or authorize any other activity within or from the Premises, without County approval. Tenant shall not use the Premises or any portion thereof for any illegal or unlawful purpose and will not cause or permit a nuisance or waste to be created or maintained therein. If, at any time during the Term, the Premises ceases to be used by Tenant for the Center for the purposes described in this section, that shall constitute an event of default pursuant to which the County may terminate this Lease with proper notice and opportunity to cure, as set forth below in Clause 30 (DEFAULTS AND REMEDIES).

NO TOBACCO, OR MARIJUANA PRODUCTS SHALL BE SOLD FROM OR USED WITHIN THE PREMISES. ALCOHOL IS PERMITTED ON THE PREMISES, SUBJECT TO CITY'S

RULES AND REGULATIONS GOVERNING CITY FACILITIES AND ORDINANCES AND

CONSISTENT WITH THE BOARD RESOLUTION ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF AS EXBHIBIT I. SMOKING OF ANY KIND IS PROHIBITED INSIDE ANY BUILDING WITHIN THE PREMISES.

4. COUNTY'S USE RESERVATIONS AND RIGHT OF ENTRY (1.3 SR) County reserves the right from time to time, without unreasonable interference, to access the Premises to confirm that Tenant is using the Premises consistent with those uses articulated in Clause 3 (USE). Tenant shall cooperate with County during County's access of the Premises.

County shall make best efforts to notify Tenant prior to accessing the Premises.

5. CONDITIONS PRECEDENT TO COMMENCEMENT DATE (N)
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Lease Number
Revenue Lease

The Commencement Date of this Lease shall not occur, and Tenant shall not have a leasehold interest in the Premises, until the following terms and conditions shall have been met:

A. Preliminary Plans
Within one hundred and eighty (180) days following the Effective Date of this Lease, Tenant shall submit preliminary plans for the development and use of the Premises ("Preliminary Plans"), as allowed under the terms of the Lease, for Chief Real Estate Officer's approval. The preliminary plans shall be prepared by an architect licensed in the State of California and shall include:
1) A detailed thirty- five percent (35%) complete preliminary site plan of the Premises showing:
a. all improvements planned for the Premises
b. any existing and/or proposed easements affecting the Premises c. ingress and egress to and from the Premises
d. parking
e. location of all utilities
f. drainage plan
g. grade elevations of all structures;
2) Landscape development plans including irrigation plans; 3) Structural, mechanical, and lighting systems;
4) Colored rendering or model of the planned development; 5) An Urban Runoff Management Plan;
6) A detailed cost estimate of all improvements; and
7) A detailed estimate of the construction schedule.

Within fifteen (15) days of receipt of the Preliminary Plans, the Chief Real Estate Officer will approve, rule on, reject or comment on the Preliminary Plans. The Chief Real Estate Officer's review shall be limited only to reviewing plans for conformity with this Lease and shall not provide any representations or warranties regarding the sufficiency of the plans for the required land use approvals or for construction.

B. Environmental Requirements
Concurrently with or prior to the submission of the Preliminary Plans, Tenant shall prepare a draft Initial Study, prepared at Tenant's expense, in order to determine whether a Negative Declaration or an Environmental Impact Report ("EIR") will be necessary for the proposed development. Such determination will be made in accordance with the Tenant's (as the permitting entity) normal procedures.

If a Negative Declaration is appropriate, Tenant shall submit all necessary documentation for such Negative Declaration and provide the Chief Real Estate Officer with written proof of environmental clearance on this project from the appropriate governmental authority.

If an EIR is required, Tenant shall obtain a screen check EIR and draft EIR at its own expense and shall process same in accordance with its's procedure. Tenant shall, prior to commencement of any construction on the Premises, provide supporting documentation to RI: 10/6/2022
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Lease Number
Revenue Lease

Chief Real Estate Officer, evidencing that Tenant has received environmental clearance on this project from the appropriate authority governing this matter C. General Plan Conformity
Tenant shall provide County a finding that the proposed development is in conformance with its' General Plan pursuant to Government Code Section 65402 and provide written evidence of such conformity to the Chief Real Estate Officer.

D. Construction Contract Documents
Within thirty (30) days following the date of the Chief Real Estate Officer's approval of the Preliminary Plans, Tenant shall submit to the Chief Real Estate Officer via the CPP process construction contract documents ("Construction Contract Documents") and cost estimates for development of the Premises. Such Construction Contract Documents shall consist of the following:
1) Complete architectural, landscape, and engineering working drawings; 2) Complete specifications;
3) Construction contract form; and
4) Construction schedule.

The Chief Real Estate Officer will approve, rule on, reject, or comment on the Construction Contract Documents within thirty (30) days following Chief Real Estate Officer's receipt of the Construction Contract Documents.

Within thirty (30) days following the Chief Real Estate Officer's review of the Construction Contract Documents as provided above, Tenant shall complete all corrections and adjustments to the Construction Contract Documents as required by the Chief Real Estate Officer, and resubmit the documents to Chief Real Estate Officer for approval.

Within five (5) days following Chief Real Estate Officer's approval of the corrected Construction Contract Documents, Tenant shall submit the approved Construction Contract Documents for plan check with the applicable land use authority.

E. City and County Permits
Chief Real Estate Officer shall not unreasonably withhold consent to any application by Tenant with respect to any permits or approvals related to activities or development plans approved by County in accordance with this Lease which may be required by any governmental or regulatory agency.

Prior to the start of construction, tenant shall provide Chief Real Estate Officer with satisfactory evidence that Tenant has met all requirements and has obtained all necessary clearances and permits to commence construction of the planned development as preliminarily approved by the Chief Real Estate Officer.

Tenant acknowledges agrees that no grading, or other construction activities shall be permitted on the Premises until all applicable permits and clearances have been obtained.

F. Construction Funding
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Lease Number
Revenue Lease

Tenant shall provide to County evidence reasonably satisfactory to County of funding available to Tenant that is sufficient to pay for any and all hard and soft costs to be incurred by Tenant in connection with the Initial Improvements.

G. County Review
Tenant hereby acknowledges that the initial purposes of the execution of this Lease is to afford Tenant and County the opportunity to determine whether Tenant is able to meet the various conditions of this Lease and is able to obtain the required approvals as set forth in this Lease, and if not, this Lease will terminate prior to the Commencement Date, consistent with Clause 5(J), below. Several of those conditions involve obtaining reviews and approvals from officers, employees or agents of the County, and/or the Tenant. Each of those reviews shall be conducted in an independent manner and nothing contained herein shall be deemed to limit the jurisdiction or authority otherwise possessed by said officers, employees or agents in the conduct of such review. Nothing contained in this Lease shall be deemed to imply that required approvals will be forthcoming, and the failure to issue any such approval or permit by any officer, employee or agent of the County, and/or the Tenant shall not be deemed in any manner a breach of this Lease, nor shall any such denial give rise to any claim, liability, obligation, or cause of action with respect to this Lease or the attached Lease. No permit, approval, or consent given by the County, and/or the Tenant, or their officers, employees, or agents, acting in its/their governmental capacity, shall affect or limit Tenant's obligations under this Lease or under the Lease, nor shall any approvals or consents given under this Lease by County, as a Party hereto, or by the Chief Real Estate Officer be deemed approval as to compliance or conformance with applicable governmental codes, laws, rules, and/or regulations.

H. Disclaimer of Representations and Warranties
Tenant agrees that County has made no representations, warranties, or agreements as to any matters concerning the Premises, including, but without being limited to, the land, marketability of title, topography, climate, air, water, water rights, utilities, present or future zoning, soil, subsoil, hazardous substances, waste or materials, the purposes for which the Premises is suited, drainage, access to public roads, proposed routes of roads or extensions thereof or the availability of governmental permits or approvals of any kind.

Tenant represents and warrants to County that it and its representatives and employees have made or will make their own independent inspection and investigation of such matters concerning the Premises.

I. Tenant's Right to Enter Premises Prior to Commencement Date Subject to prior written approval and conditions as may be specified by the Chief Real Estate Officer, Tenant and its authorized representatives shall have the right to enter upon, to pass and to repass over and along said Premises, and to do the surveying and testing necessary for Tenant to prepare the hereinabove-described Preliminary Plans and Construction Contract Documents. Tenant hereby agrees to indemnify County and hold County, its officers, and employees harmless from any loss, claims, liability, or costs arising out of or incurred by reason of such investigation. Whether or not this Lease terminates or expires prior to the Commencement Date, Tenant agrees to repair any and all damages caused to the Premises by reason of any such investigation or investigations.

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Lease Number
Revenue Lease

J. Termination of Lease Prior to Commencement Date for Failure to Fulfill Conditions Failure of Tenant to fully and satisfactorily meet the terms and conditions of this Clause 5 within six (6) years of the Effective Date shall absolutely and conclusively terminate Tenant's rights hereunder. Within thirty (30) days of the Effective Date, the Tenant shall execute, acknowledge, and deliver to the Chief Real Estate Officer a quitclaim deed, in a form as approved by the Chief Real Estate Officer, quitclaiming all right title and interest created by this Lease back to the County ("Quitclaim Deed"), which will be recorded if the conditions in this section have not been fulfilled in that time. The Quitclaim Deed shall be retained by the Chief Real Estate Officer for the duration of this Lease and shall only be recorded in the event of the termination of this Lease for any reason to remove any cloud on title created by this Lease.

K. Notice to Ad"acent City
To the extent that the Premises borders on a different city than the Tenant, Tenant shall notify such city in writing of the location of the Premises and Center and of the commencement of this Lease.

L. Outside Date
Tenant shall fulfill all of the conditions in this Clause 5 and the Initial Improvements as defined and described in Clause 17, prior to, and as a condition to the Commencement Date as set forth in Clause 7, below. In the event that the conditions herein are not fulfilled, and the Term has not commenced, within four (4) years of the Effective Date ("Outside Date"), this Lease shall terminate without further action of the Parties. The Outside Date will be confirmed in writing by either Party upon demand by the other.

6. TERMINATION OF PRIOR AGREEMENTS (1.5 SR) - Intentionally Omitted

7. TERM (1.6 SR)
The term of this Lease shall be seventy-five (75) years ("Term"), commencing the first day of the first full calendar month following the fulfilment of all of the conditions set forth in Clause 5 (CONDITIONS PRECEDENT TO COMMENCEMENT DATE), above ("Commencement Date"). In the event that the Commencement Date has not occurred on or before the Outside Date, this Lease shall terminate without further action of the Parties. Parties agree that the Commencement Date of this Lease will be confirmed in writing by either Party upon demand by the other.

8. OPTION TO EXTEND TERM (1.7 SR)
Provided Tenant is not in and has not been in Tenant Default under this Lease as defined in Clause 30 (DEFAULTS AND REMEDIES), Tenant may request an extension of the Lease for one (1) additional term of twenty-four (24) years ("Extension Term"). A request from the Tenant for an extension shall be in writing and must be made no earlier than one hundred and eighty (180) days prior to the expiration of this Lease and no later than one hundred and twenty (120) days prior to the expiration of this Lease. County shall have the sole discretion to extend the Term of this Lease under such terms and conditions as the Parties mutually agree upon.

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Lease Number
Revenue Lease

9. RENT (1.8 N)
In consideration for Tenant's valuable public services and benefits to the residents of the City, pursuant to this Lease described in Clause 3 (USE) above, there shall be no rent, so long as Tenant continues to provide the services and operations within the Center consistent with the use of the Center as a senior/community center for persons to gather for social, educational and recreational activities, and other related City community events and facility use rentals as permitted by the City.

10. RENT ADJUSTMENT (1.9 SR) - Intentionally Omitted

11. RENT PAYMENT PROCEDURE (2.0 SR) - Intentionally Omitted

12. CHARGE FOR LATE PAYMENT (2.1 SR) - Intentionally Omitted

13. LEASE ADMINISTRATIVE COST (2.2 SR) - Intentionally Omitted

14. SECURITY DEPOSIT (2.3 SR) - Intentionally Omitted

15. RECORDS AND ACCOUNTS (2.4 SR) - Intentionally Omitted

16. MAINTENANCE OBLIGATIONS OF TENANT - CONDITIONS AND CARE OF PREMISES (2.5 SR)
A. Tenant shall, to the satisfaction of County, and at Tenant's sole cost, keep and maintain, or cause to be kept and maintained, the Premises and all Tenant Improvements (as defined in this Clause 16) of any kind in place and used, occupied, or otherwise operated or maintained by the Tenant on the Premises prior to the Commencement Date, or which may be erected, installed, or made thereon by Tenant, during the Term or Extension Term of this Lease ("Tenant Improvements"), in good condition and in substantial repair, provided that in the event (i) of substantial damage to any such Tenant Improvements it shall be at Tenant's option whether to repair or replace such improvements (provided that if the improvements are not to be repaired or replaced, then they shall be placed into a safe condition or removed), as provided in Clause 20 (OPERATIONAL REQUIREMENTS OF TENANT) below or (ii) Tenant ceases to use any improvements, it shall be at Tenant's option to not repair or replace any such improvement so long as the improvement is maintained in a safe condition or removed. Subject to the foregoing, it shall be Tenant's responsibility to take all steps necessary or appropriate to maintain such a standard of condition and repair.

B. Tenant shall keep the Premises clean and in good repair during any time which Tenant, its agents, or employees use the Premises at its sole cost and expense. Tenant shall be responsible for all costs relating to the operation and maintenance of the Premises.

C. Tenant shall be solely responsible for all costs and expenses for any maintenance and repairs necessitated by the actions of Tenant, or Licensee(s), resulting in an extraordinary load imposed on underground utilities outside the Premises or contamination of Tri-City Regional Park.

D. If Tenant fails to maintain or make repairs or replacements as required herein, County shall notify Tenant in writing of said failure. Should Tenant fail to correct the situation within fifteen RI: 10/6/2022
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Lease Number
Revenue Lease

(15) days after receipt of written notice specifying the condition to be corrected (provided that such 15 -day period may be extended accordingly if a longer time is necessary to correct the condition and Tenant promptly commences such cure and diligently prosecutes it to completion), County may make the necessary correction or cause it to be made and the cost thereof, including but not limited to the cost of labor, materials, equipment, and an administrative fee equal to fifteen percent (15%) of the sum of such items, shall be paid by Tenant within ten (10) days of receipt of a statement, including reasonable supporting documentation, of said cost from County. County may, at its sole option, choose other remedies available herein, or by law.

E. If Tenant receives an inspection notice or a deficiency notice following an inspection by any public or regulatory agency having jurisdiction, Tenant agrees to make any and all corrections in the manner required immediately upon receipt of by such notice. Tenant's failure to comply with the provisions of this Clause 16 shall constitute a Tenant Default and the County may proceed with any and all County Remedies as defined in Clause 30 (DEFAULTS AND REMEDIES) and this Lease shall be subject to termination at County's option.

F. County shall have no obligation or responsibility to remove debris, or to maintain, repair, or replace improvements constructed within the Premises, except as otherwise provided by law.

Tenant shall have no obligation to maintain, supervise, repair or replace any improvements installed by County.

17. CONSTRUCTION OF TENANT IMPROVEMENTS (N)
A. Construction of Improvements.

1. Initial Improvements. Tenant shall construct the "Initial Improvements" at its sole cost and expense (and at no cost to the County), as more particularly described in Exhibit C, in a first-class workmanlike matter, in accordance with the Construction Contract, Construction Drawings, Specifications (attached hereto as Exhibit G), Construction Schedule, Construction Budget (as such documents may be revised from time to time in accordance with this Lease) and all required permits and all applicable Laws. Tenant's construction of improvements shall not impede public use of the Park or normal Park operations without prior written approval from the County.

2. Changes to Construction Documents. Tenant shall not make any material changes to the Construction Drawings, Specifications, Construction Schedule, Construction Budget, the contracts with the Construction and Architect (collectively, the "Construction Documents") that materially alter the scope and scale of the facility without the prior written approval of the Chief Real Estate Officer. All requests for approval of material changes that alter the scope and scale of the facility to the Construction Documents shall be submitted by Tenant to the Chief Real Estate Officer together with a reasonably detailed explanation of the reasons for the requested change and any impact that such change may have on the Construction Budget and/or Construction Schedule, if any. If the Chief Real Estate Officer approves the requested change, then Tenant shall provide the Chief Real Estate Officer with a copy of the approved revised Construction Documents and the Tenant shall be obligated to complete the Work in accordance with such revised Construction Documents.

3. Construction Schedule. Tenant shall (i) commence construction of the Initial Improvements on or before the two (2) year anniversary of the Commencement Date of this Lease ("Guaranteed Construction Commencement Date"), and (ii) substantially complete RI: 10/6/2022
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Placentia City CouncilOctober 18, 2022

Placentia City Council
October 18, 2022