Placentia City Council
November 21, 2023

RECOMMENDATION:

It is recommended that City Council take the following actions:

1. Approve a Professional Services Agreement with ArborPro, Inc., for professional consulting services to provide on -call professional arborist services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000; and

2. Approve a Professional Services Agreement with Lasting Images Landscape for professional consulting services to provide on -call professional arborist services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000; and

3. Approve a Professional Services Agreement with West Coast Arborists, Inc., for professional consulting services to provide on -call professional arborist services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not -to -exceed $150,000; and

4. Authorize the City Administrator to approve the available contract term extensions based upon consultant performance and amendments up to 10% of the contract not -to -exceed amount, or $15,000 on each contract; and

5. Authorize the City Administrator to execute the above -mentioned Professional Services Agreements, in forms approved by the City Attorney.

STRATEGIC PLAN STATEMENT:

This item conforms with the overall City Council Strategic Plan Goal 6 for improving City beautification.

DISCUSSION:

On October 19, 2023, Staff solicited qualifications from professional arborist firms to create a bench list of professional consultants to provide on -call arborist consultation services. The City has traditionally created bench lists of qualified professional consultants to provide a number of services typically related to capital improvement projects such as engineering and architectural design, plan check services, and construction management and inspection services as examples.

The method of procuring consultant services via a formal qualifications process provides greater flexibility and allows the City to more quickly advance projects by utilizing the services of pre-screened professionals whom are already under contract to the City.

The City plans and budgets for capital projects and maintenance projects as part of the annual Budget adoption. The Budget allocates funds for not only the construction of each project but also for soft costs such as professional services. In preparation for delivery of the City's various CIP and maintenance projects, Staff prepared an RFQ for on -call professional arborist services. A

City Council Agenda
November 21, 2023

total of three (3) proposals were received from qualified consulting firms with extensive experience in arborist services. The cumulative composite score for each firm's proposal is noted below:

On -Call Arborist Services
Ranking
Consultant

TOTAL SCORE
1 West Coast Arborists
90 2
ArborPro
85 3
Lasting Images
Landscape
80 Based upon each firm's extensive experience and expertise in providing professional arborist services, all three (3) ranked firms were selected to be included in the on -call consultant bench list. By utilizing more than one firm to provide these services, the City can achieve greater flexibility in delivering capital and maintenance projects wherein professional arborist services are utilized.

Individual projects are assigned based upon the type of work to be performed as the expertise and experience of each firm will vary. For instance, firms with greater experience in tree assessments and preparing arborist reports would be assigned those types of projects, whereas firms with greater experience in preparing maintenance plans or tree inventories would then prepare those types of projects. Assigning projects in this manner will ultimately ensure the individual experience and expertise of the design to the City's projects are closely matched to the unique scope of work to be completed on each project.

The consultants providing arborist services will work on an on -call basis and the contracts are structured on a time and materials basis, with a not -to -exceed amount. Each firm will submit a separate cost proposal for each project for which they will provide these services. Since payment for these services is on a time and materials basis, the overall cost to the project is dependent upon the allotted working days afforded the contractor along with the complexity of the project.

The complexity could require more consultant hours applied to the kind of services needed for each project. The hours allocated by each firm to the projects to which they have been assigned are negotiated and based on actual project need, the cost of which is allocated within individual project budgets and is controlled by the hourly rates provided by each firm. The overall cost to provide professional arborist services will vary from project to project and is based upon the scope of work of each individual project. The proposed not -to -exceed contract amount for each agreement is an estimate of what the City could potentially pay for these services over an initial contract term of three (3) years.

FISCAL IMPACT:

The cumulative not -to -exceed contract amount for each proposed agreement is $50,000. The award of these contracts does not commit the City to expending a specified amount for these services since the consultants will serve on an on -call, project by project basis. Funds for design

City Council Agenda
November 21, 2023

services are budgeted as part of individual project budgets funded within the City's annual CIP Budget.

Prepared by:

Reviewed and approved:

Chris Tanio V Jennifer Lampman
Deputy Director of Public Works/City Engineer Director of Finance Reviewed and approved: Reviewed and approved:

Luiz Estevez
Damien R. Arrula
Deputy City Administrator City Administrator
Attachments:

1. Agreement with ArborPro, Inc.

2. Agreement with Lasting Images Landscape, Inc.

3. Agreement with West Coast Arborists, Inc.

CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH
ARBORPRO INC.

THIS AGREEMENT is made and entered into this 21ST day of November, 2023 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and ARBORPRO INC, a California corporation ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide professional arborist consulting services as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6. Non -Exclusive Acreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have 2 Rev. 08/2017

access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. 2M. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A." Consultant's total compensation shall not exceed Three Hundred Fifty Thousand Dollars ($ 350,000.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.

Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A." The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time 3 Rev. 08/2017

extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of three years, ending on October 3, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. One (1) two-year extension is available on Consultant performance and at the discretion of the City. Approval of the term extension is contingent upon City Council review and approval at the conclusion of the initial three-year term.s

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including 4 Rev. 08/2017

the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. 5 Rev. 08/2017

Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.

The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.

The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.

Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.

If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions as worded below:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
6 Rev. 08/2017

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self -insured retention to provide such coverage, the amount of such deductible or self -insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self -insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.

5.5. Non-limitinc. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be 7 Rev. 08/2017

changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT:

ArborPro Inc
22605 E. La Palma Ave., Suite 509
Yorba Linda, CA 92887
Tel: 714-694-1924
Attn: Keith Hennig
IF TO CITY:

City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714-993-8132
Attn: Chris Tanio

6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governinc Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, 8 Rev. 08/2017

or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 9 Rev. 08/2017

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City 10 Rev. 08/2017

while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headincs. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
11 Rev. 08/2017

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation
Date:

Damien R. Arrula, City Administrator
ATTEST:

Robert S. McKinnell, City Clerk
CONSULTANT — ArborPro Inc.

KEITH HENNIG 11/6/2023
Date:

Signature

KEITH HENNIG
Keith Hennig, President
30-0223853
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:

Date:

Christian L. Bettenhausen, City Attorney
12 Rev. 08/2017

APPROVED AS TO INSURANCE:

Date:

Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:

Date: 11/6/2023
Chris Tanio, Deputy Director/City Engineer
DEPARTMENTAL APPROVAL:
(AUs fsf
Luis Estevez, Deputy City Administrator
13 Date:
11/6/2023
Rev. 08/2017

EXHIBIT A

CONSULTANT'S PROPOSAL AND SCOPE OF WORK
14 Rev. 08/2017

EXHIBIT B

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 Rev. 08/2017

Arb
r Pro

URBAN FOREST MANAGEMENT

ON -CALL PROFESSIONAL

ARBORIST SERVICES
Submitted by:

ArborPro Inc.
22605 E. La Palma Ave, Suite 509
Yorba Linda, CA 92887
0: 714.694.1924
F: 714-694-1981
www.arboiprousa.com
City of Placentia, California : On -Call Professional Arborist Services 1

Arb rPro

URBAN FOREST MANAGEMENT

COVER LETTER
ArborPro, Inc. is thrilled to have the opportunity to present a proposal for On -Call Professional Arborist Services to the City of Placentia. As the President of ArborPro, Inc., I, Keith Hennig, am pleased to personally introduce our company.

ArborPro, Inc. is a California -based corporation licensed to conduct business across multiple states nationwide. California is our home, and our primary office is situated at 22605 La Palma Ave, Ste 509, Yorba Linda, CA 92887. Our Tax ID Number is 30-0223853. For any immediate questions or concerns, please do not hesitate to contact me directly at 714-694- 1924, via FAX at 714-694-1981, or through email at [email protected].

ArborPro, Inc. proudly stands as the preeminent full -service Urban Forestry consulting company, specializing in Urban Tree Inventory Assessments throughout California. Our comprehensive suite of Professional Arborist Services encompasses Tree Risk Assessments, GPS tree inventories, GIS-based management software solutions, Urban Forest Maintenance Plans, as well as Environmental Benefits Reporting utilizing iTree Streets and iTree ECO. We have consistently delivered exceptional service to esteemed clients such as the Cities of Orange, CA, Los Angeles County, Malibu, CA, Los Angeles Unified School District, Cal Tech, Jet Propulsion Laboratory, Chapman University, UCLA, Stanford University, San Francisco, CA, and San Jose, CA. Additionally, we have recently conducted an exhaustive inspection and survey of every tree at the Los Angeles Arboretum as part of our project for the County of Los Angeles. With over 500 satisfied customers nationwide, including 130 projects within the State of California, ArborPro maintains its unwavering commitment to delivering unparalleled expertise and quality service.

ArborPro has been a trusted provider of Arborist consulting services to Municipalities, Universities, and federal government agencies for over two decades. Our team at ArborPro is genuinely excited about the prospect of partnering with the City of Placentia for this assignment and future endeavors. With our extensive experience and abundant resources, we are well -prepared to execute the project's scope with the utmost integrity. Furthermore, we are dedicated to achieving the contract objectives outlined in this proposal.

Thank you for considering ArborPro as your trusted partner for your urban forest needs. We deeply appreciate your attention to our proposal and eagerly anticipate the opportunity to collaborate with the City of Placentia.

Sincerely,
Keith Hennig
President
City of Placentia, California : On -Call Professional Arborist Services 2

A rb r Pro
Table of Contents

URBAN FOREST MANAGEMENT
Cover Letter 2
Executive Summary 4
Project Team 5
Tim Clancy - Primary Consultant, Registered Consulting Arborist 6 Oscar Corvera - Certified Municipal Arborist Consultant 7 Mason Burdick - Consultant, Utility Specialist 8
Project Experience and References 9
Los Angeles County - Department of Public Works - Parks Department 9 City of San Francisco, CA 10
City of Cupertino 10
Project Understanding & Approach 11
Scope of Work 12
Appendix 14
Required Statements 14
Additional Resources 15
Past Similar Projects 16
City of Placentia, California : On -Call Professional Arborist Services 3

Arb rPro

URBAN FOREST MANAGEMENT

EXECUTIVE SUMMARY
ArborPro, Inc., a nationally recognized leader in Urban Forestry consulting, is proud to offer its comprehensive Professional Arborist Services to the City of Placentia. With over two decades of experience, a strong track record of over 500 satisfied clients, and a specialized focus on municipalities, we are well -positioned to provide exceptional tree management services tailored to your city's needs.

ArborPro, Inc. specializes in Urban Tree Assessments and Inventory, Tree Management Software, and Environmental Benefits reporting. With a history of successful projects across California, including cities like Orange, Malibu, San Diego, Manteca, San Francisco, and San Jose, we have demonstrated our commitment to the region and its urban forestry.

Our reputation is built on the integrity of our data management systems. We are experts in integrating, merging, and updating datasets to ensure the accuracy and efficiency of operations. We have the tools and experience to streamline tree management for the City of Placentia.

ArborPro, Inc. boasts a full-time team of professional arborists, totaling 45 dedicated individuals. Among our staff, 20 are ISA Certified Arborists, with 10 of them holding the prestigious TRAQ certification. This expertise ensures the highest quality tree assessments and services delivered within the set deadlines.

For the On -Call Arborist Services in Placentia, we propose Registered Consulting Arborist, ISA Certified and TRAQ Tim Clancy as the prime consultant. In addition, our team will include key members Oscar Corvera and Mason Burdick as needed. Each of these professionals brings extensive experience in municipal tree crews and has collaborated extensively with Public Works Departments. This unique blend of expertise in Tree Inventory, Assessment and Municipal Tree Maintenance makes ArborPro, Inc. the ideal partner for the City, offering a comprehensive approach to all professional arborist services and tree assessments.

Our comprehensive On -Call Arborist Services are designed to address a wide range of tree - related needs in Placentia. These services include:

1. Emergency Response:
• Swift and efficient response to emergency tree -related incidents, such as storm damage, fallen trees, and hazardous limb removal to ensure public safety.

2. Tree Inspections and Assessments:
• Regular inspections to identify tree health issues, structural weaknesses, and potential safety hazards.
• Comprehensive assessments of tree health, growth, and viability.

City of Placentia, California : On -Call Professional Arborist Services 4

A rb r Pro
.. .1 I-. -

URBAN FOREST MANAGEMENT

3. Tree Planting Species Selection:
• Expert guidance on tree species selection for urban environments to promote biodiversity and minimize maintenance.

4. Arboricultural Consultation:
• Tailored advice and recommendations for tree care and management based on specific needs, local conditions, and budget constraints.

5. Pest and Disease Management:
• Identification and mitigation strategies for tree pests and diseases to preserve the urban forest.

6. Root Care and Soil Management:
• Recommendations to maintain healthy root systems and improve soil conditions for optimal tree growth.

The implementation of our On -Call Arborist Services in the City of Placentia will bring numerous benefits, including:

1. Enhanced Public Safety: Rapid response to tree emergencies will ensure the safety of our residents and visitors.

2. Sustainable Urban Forest: Expert guidance on species selection, planting, and disease management will contribute to a thriving urban forest.

3. Cost -Efficiency: Proactive care will minimize the costs associated with emergency tree removal and property damage.

4. Environmental Stewardship: Promoting biodiversity, carbon sequestration, and green infrastructure to combat climate change.

The City of Placentia's commitment to responsible urban forestry management is exemplified through the introduction of On -Call Arborist Services. Our comprehensive services will ensure the safety, beauty, and sustainability of our urban forest, benefiting our community and future generations. ArborPro, Inc. is ready and eager to serve the City of Placentia with our trusted Professional Arborist Services. We bring a proven track record, a highly experienced team of arborists, and the expertise needed to ensure the integrity of your urban tree inventory and maintenance. We look forward to the opportunity to support the City's commitment to urban forestry and its continued well-being.

We look forward to the opportunity to provide these essential services for the City of Placentia.

PROJECT TEAM
ArborPro has full-time professional arborists who have years of experience working together. We propose to assign a team of highly -educated ISA Certified Arborists, led by Registered Consulting Arborist, TRAQ and ISA Certified Arborist Tim Clancy and multi- talented TRAQ ISA Certified Arborist Oscar Corvera, for this assignment. Mason Burdick (TRAQ ISA Certified Arborist) and will be available if needed.

ArborPro, Inc. does not use Subcontractors unless required to do so by contract.

City of Placentia, California : On -Call Professional Arborist Services 5

A rb rPro

URBAN FOREST MANAGEMENT

TIM CLANCY - PRIMARY CONSULTANT, REGISTERED CONSULTING ARBORIST ISA Certified Arborist (CERT# WE -
0806A), ISA Certified Tree Risk Assessor
(TRAQ), Independent Consulting
Arborist, ASCA Tree & Plant Appraiser
Qualified, Registered Consulting Arborist

INTERNATIONAL SOCIETY OF ARBORICULTURE
Ct-IulrILD ARBOR' s r
Timothy Clancy
ill_.Il... ,.;Ili:, i.11Irktcd thu r, milt,.;.! I••, rh, iura-11 an ISA Crnlii„I �rl „ri,r
IMO
A.A
The American Society
of
Consulting Arborists
Timothy Clancy, RCA 012
Reg'', wed Membrrdtip
July 28. 2020
In the realm of On -Call Arborist Services,
Tim Clancy is a standout professional
poised to take the helm for the City of
Placentia. As the prime consultant for this
critical project, Tim's involvement is
paramount, ensuring the success of each
assignment.

Tim Clancy has extensive experience
providing professional arborist services
for various clients since 1998. He has
performed numerous tree inventories and
developed management plans for
ArborPro's clients throughout the United
States.

Tim's extensive experience dates back to
his teens working in landscape
maintenance in upstate New York and in
his twenties in Southern Ontario, Canada.

Recently, Tim authored the Urban Forest
Management Plans for the City of Albany,
CA and UCLA. Tim also performed on -site
risk assessment of trees located at the E1 Pueblo Historical Monument.

Tim's extensive experience includes the appointment to the City of Encinitas Urban Forestry Advisory Council, guest speaking at the local community college on various urban forestry aspects, and consulting with multiple cities on various tree issues. Also, he authors a column on trees for the San Diego Horticultural Society. As the prime consultant, he will be the primary point of contact for the City, actively participating in all meetings and readily available to review arborist reports upon the City's request. Tim's knowledge, expertise, and attention to detail make him a key to the success of this project.

City of Placentia, California : On -Call Professional Arborist Services 6

Arb rPro

URBAN FOREST MANAGEMENT

OSCAR CORVERA - CERTIFIED MUNICIPAL ARBORIST CONSULTANT Certified Arborist No. WE8225AUM, Certified Municipal Arborist, Certified Utility Specialist, TRAQ Certified
Oscar R. Corvera is a versatile professional with over 23 years of experience in Arboriculture, Vegetation Management, and Landscape Industries, all right here in California. His remarkable career encompasses operations management, strategic
development, large-scale mobilization, utility vegetation management, leadership development, and the creation of strategic partnerships. Notably, Oscar has adeptly managed over 30 municipal tree maintenance contracts across California, providing him with a unique understanding of municipal urban foresters' and public works departments' expectations.

Oscar holds a comprehensive set of certifications, reflecting his dedication to excellence. He has been certified by the International Society of Arboriculture as an Arborist for over 15 years, with additional certifications as a Utility Arborist, Municipal Arborist, and Tree Risk Assessor. Furthermore, his diverse skill set extends beyond arboriculture; he is a C.P.R./First Aid Instructor for over 20 years and holds certifications in Scuba Diving and maritime activities, where he is also an instructor.

Oscar's extensive career has seen him collaborate with more than 300 public agencies, municipalities, and various commercial and private entities across the United States. A particularly noteworthy achievement in his portfolio is the Hurricane Katrina Clean Up and Recovery Efforts, where he served as Project Manager for over two years. Oscar led the project from its inception through the initial stages of Clean Up and Assessment for Rebuild, overseeing a workforce of over 500 contractors tasked with various assignments throughout the city. He directly managed more than 150 field supervisors and managers during this monumental undertaking.

In the On -Call Arborist Services for the City of Placentia, Oscar Corvera's wealth of experience, certifications, and exceptional leadership skills will be instrumental. His commitment to excellence and proven ability to deliver results make him an invaluable asset to ensure the success of each assignment tailored to Placentia's unique needs.

City of Placentia, California : On -Call Professional Arborist Services 7

Arb rPro

URBAN FOREST MANAGEMENT

MASON BURDICK - CONSULTANT, UTILITY SPECIALIST
ISA Certified Arborist & Project Manager, ISA CERT # WE -13457A TRAQ, Utility Specialist Mason embarked on his journey to becoming a seasoned arborist by earning a Bachelor of Science in Earth Sciences with a concentration in Environmental Geology from the University of California Santa Cruz in 2016. This academic foundation laid the groundwork for his remarkable career in the realm of urban forestry.

Since joining the ArborPro team in June of 2018, Mason has demonstrated his unwavering commitment to growth and
excellence. His journey within the company is a testament to his dedication. Beginning as a Vegetation Management Pre -Inspector and Tree Inventory Data Collector, Mason has continuously honed his skills and climbed the ranks to lead projects.

Mason brings an additional layer of proficiency to the team by being a well -versed Utility Specialist. His work with Southern California Edison will prove invaluable should any issues arise with the utility. His knowledge ensures the integrity and efficiency when addressing utility conflicts.

Mason obtained his certification as an arborist in 2021, underscoring his commitment to professional excellence. His contributions extend beyond the educational realm into practical fieldwork. He has been actively involved in dozens of tree inventories and assessments, as well as projects within municipal and military installations.

One of Mason's noteworthy achievements includes co-authoring the Final Summary Report for the Town of Albany, CA. This experience underscores his capacity to deliver high -quality, comprehensive reports to clients. His exceptional skills in data collection, analysis, and reporting make him an invaluable asset to the team.

Mason Burdick is set to bring his extensive knowledge and experience to the City of Placentia.

He will play a crucial role as a contributing consultant in the development of the Final Arborists Reports, ensuring that the city receives expert guidance and top-notch service in its quest for effective urban tree management.

Mason Burdick's remarkable journey and commitment to excellence make him a valuable addition to the ArborPro, Inc. team, ready to serve the City of Placentia in their tree management endeavors.

ArborPro Inc. will not substitute any member of the proposed team without prior approval by the City of Placentia.

City of Placentia, California : On -Call Professional Arborist Services 8

Arb rPro

URBAN FOREST MANAGEMENT

PROJECT EXPERIENCE AND REFERENCES

LOS ANGELES COUNTY - DEPARTMENT OF PUBLIC WORKS - PARKS DEPARTMENT Beginning in 2018 ArborPro's inventory team, Including Mason Burdick, Ken Greby, Richard Sulley, and Matthew Karody, started working on the L.A. County Department of Public Works street tree inventory. Over the next two years, our team surveyed over 180,000 tree sites, including stumps and vacant planting sites. Based on the success of this project, the L.A.

County Parks Department hired ArborPro to complete an assessment of all of the trees in County Parks. This separate project began in January 2022 and was completed in June 2023.

The Parks Department purchased unlimited licenses of the ArborPro Enterprise program and has already started to use the system to manage all of their trees.

Due to the quality of the work our team of Arborists provided, the County of Los Angeles Parks Department added some unique locations that were not initially included in the tree inventory scope. These locations include the L.A. Arboretum, Descanso Gardens, and the Hollywood Bowl, among other Botanical Gardens and Theatre locations. ArborPro is in the process of setting up our Community Viewer for the L.A. Arboretum. Guests of the Arboretum are going to be able to scan a Q.R. code on their smartphone upon entering the property and access the L.A. Arboretum tree data. As guests walk through the property, they can click on individual trees to access the species, dbh, and height information. We are also working on adding historical data to the application so the quest will also be able to learn the individual tree's history and that species' history. Below is a screenshot of the Arboretum database.

Color Palette
a aiesaa mu rnGus'4a;n.,
0 521841
Gcsr::us speceee 42152)
alabsrm tou: ,a (2067)
• Eu_aaplus aama d :reees.s :2011,1
•vm�. n�n.a• w,o
Todd R. Schmit, P.L.A.

County of Los Angeles Department of Parks and Recreation M: 626-734-8440 0: 626-588-5346
[email protected]
Satellite
w
City of Placentia, California : On -Call Professional Arborist Services 9

Arb rPro

CITY OF SAN FRANCISCO, CA
ArborPro completed a tree inventory for the City and County of San Francisco. San Francisco awarded ArborPro, Inc. a $350,000 contract to complete a citywide tree inventory. The initial funds available allowed for the inventory of over 80,000 tree sites.

Once our Team completed the initial project on schedule, the City amended the agreement to inventory up to 140,000 tree sites.

The City of San Francisco received data updates every week, including a summary report. ArborPro utilized a five -person team led by Project Manager Ken Greby.

This tree survey has been a highly political and sensitive community project. The City created a website to provide the community with updates on the progress. Our Team, as with all projects, performed the survey on a neighborhood by
neighborhood basis. Upon completion of each neighborhood, we provided the City with a summary report of the neighborhood, including the i-Tree analysis. This information was updated to the community as we progressed through the City. 000000
so my:arm trees <ue there
... 'r xisc:a Woody imcu,
_,t So were cotmtng m.,
Vie'na tetto-g to every Mock
owry tYigt.bort:aott ro c+mp th-
vivo street tracts. Vtt't ore
.ttc, .y .cl: :roe', tot, ion.
www.sf planning.org/everytreest
Sow . Ion ........__ totettit...
00 PRI

URBAN FOREST MANAGEMENT
Jon Swae
SF Planning Department
415-575-9069
'[email protected]

CITY OF CUPERTINO
On October 11, 2018 ArborPro, Inc. began operations on a comprehensive GPS inventory of the trees along street rights -of -way (ROW) and in public parks and facilities in the City of Cupertino. ArborPro assigned two Arborists to collect detailed information on the condition, size, species, maintenance recommendations, etc.
for all trees managed and maintained by the City of
Cupertino. A total of 22,081 sites, comprised of
19,799 trees (89.7%), 199 stumps (0.9%), 1,295
proposed vacant sites (5.9%), and 788 unsuitable
planting sites(3.6%) were updated or added over
the course of the tree inventory. ArborPro worked
with the City to integrate the new inventory into
CityWorks.

Andy Badal
Asset Management Technician
[email protected]
408-777-1354
- FA
City of Placentia, California : On -Call Professional Arborist Services 10

Arb
Pro

O - URBAN FOREST MANAGEMENT

PROJECT UNDERSTANDING & APPROACH
ArborPro Inc. is offering to provide On -Call Professional Arborist Services for the City of Placentia. ArborPro Certified Arborists will perform arborist services including but not limited to tree evaluation, risk assessment and evaluation of the root systems.

The scope of work outlined in this project pertains to the provision of professional arborist consultation services for various projects within the City, as specified in the RFQ introduction. The Arborist Consultants engaged for these services are required to hold a valid ISA Certified Arborist certification with expertise in Tree Risk Assessment.

Consultation Services: The Consultant's primary role is to offer expert advice and guidance on all aspects related to trees within the City, including but not limited to:

1. Tree Plantings, Removals, and Root Pruning Strategies: The Consultant will provide guidance on tree plantings, removals, and root pruning strategies, with a focus on the City's existing inventory of trees. This includes advising on species selection, mitigating health issues, and ensuring the preservation of tree integrity.

2. View Disputes and Appeals: The Consultant will be responsible for resolving view disputes and reviewing appeals concerning tree removals, plantings, and trimmings.

This involves providing sound solutions that consider the best interests of all parties involved.

Arborist Reports: For each site visit, the Consultant is required to prepare comprehensive arborist reports in written format. These reports must offer an accurate and detailed assessment of various aspects of the trees, including species, size, health, root conditions, structural integrity, risk factors, valuations, and any other relevant information. Arborist reports are to be submitted promptly, within 24 hours of the day's consultation services.

Project Plan Review: The Consultant may be called upon to review project plans to assess their potential impacts on the City's tree inventory. This includes evaluating potential impacts stemming from construction activities, such as building construction, grading, drainage, irrigation, and more. The Consultant will provide recommendations and strategies to mitigate potential harm to the trees.

Additional Advisory Roles: The Consultant may be required to provide pest and disease diagnostics for tree health and protection strategies to mitigate the physical stresses associated with construction activities and root damage. Additionally, the Consultant will act in an advisory capacity, providing expertise to the City's Commissions, City Council, City Manager, and City Staff as needed.

Emergency Response: In situations involving tree -related emergencies during inclement weather or major accidents/incidents, the Consultant is expected to provide prompt responses as these incidents occur. This may include immediate assessments, recommendations, and actions to address and mitigate the impact of such emergencies on the City's trees.

City of Placentia, California : On -Call Professional Arborist Services 11

Arb rPro

URBAN FOREST MANAGEMENT
The successful execution of this project will require a high level of expertise and a commitment to the well-being of the City's tree inventory. The Arborist Consultant's role is pivotal in ensuring the preservation, maintenance, and responsible management of this valuable urban resource.

SCOPE OF WORK
1) Document the tree attributes
• Height
• Diameter at Breast Height
• Crown Width
• Crown Condition
• Health
• Hardscape Damage (if present)
2) Tree Risk Assessment
• Perform a root collar inspection on each tree as part of a Level III Tree Risk Assessment
• This may involve collecting soil samples for Laboratory analysis • This may involve collecting samples of tree tissue and or fungal bodies for Laboratory analysis.
• Laboratory costs will be the responsibility of the client. 3) Observe the irrigation system in operation (Requires City assistance) • Review Irrigation Schedule (Provided by the City)
4) Consultation Services
The Consultant's primary role is to offer expert advice and guidance on all aspects related to trees within the City, including but not limited to:
• Tree Plantings, Removals, and Root Pruning Strategies:

This includes advising on species selection, mitigating health issues, and ensuring the preservation of tree integrity.
• View Disputes and Appeals:

The Consultant will be responsible for resolving view disputes and reviewing appeals concerning tree removals, plantings, and trimmings. This involves providing sound solutions that consider the best interests of all parties involved. 5) Project Plan Review
• Review project plans to assess their potential impacts on the City's tree inventory.

This includes evaluating potential impacts stemming from construction activities, such as building construction, grading, drainage, irrigation, and more. ArborPro City of Placentia, California : On -Call Professional Arborist Services 12

Arb rPro

URBAN FOREST MANAGEMENT
will provide recommendations and strategies to mitigate potential harm to the trees.
6) Additional Advisory Roles
• ArborPro will provide pest and disease diagnostics for tree health and protection strategies to mitigate the physical stresses associated with construction activities and root damage. Additionally, ArborPro will act in an advisory capacity, providing expertise to the City's Commissions, City Council, City Manager, and City Staff as needed.
7) Emergency Response
• In situations involving tree -related emergencies during inclement weather or major accidents/incidents, ArborPro will provide prompt responses as these incidents occur. This may include immediate assessments, recommendations, and actions to address and mitigate the impact of such emergencies on the City's trees. 8) Arborist Report;
• Provide a written report for each tree that includes the results of the Tree Risk Assessment and recommendations on post inspection actions based on findings.

The reports will offer an accurate and detailed assessment of various aspects of the trees, including species, size, health, root conditions, structural integrity, risk factors, valuations, and any other relevant information. The reports will include recommendations for removal and root pruning strategies. The Arborist Report will be delivered to the City within 24 hours of the evaluation and consultation services.

Our team at ArborPro has the knowledge, experience, and capabilities to guarantee cost- effective productivity and impeccable results.

City of Placentia, California : On -Call Professional Arborist Services 13

Arb
Pro
lionmoiammumesowompim --

APPENDIX

REQUIRED STATEMENTS

URBAN FOREST MANAGEMENT
ArborPro,Inc will perform the services and adhere to the requirements described in this RFQ including addenda.

No Addenda as of 10/18/2023
ArborPro Inc. states that no part of this submittal is considered proprietary ArborPro Inc. will not substitute any member of the proposed team without approval by the City of Placentia.

ArborPro, Inc is properly licensed to practice in California and has no conflict of interest with regard to any other work performed for the City of Placentia.

ArborPro, Inc. declares there has been no collusion in any way with the City of Placentia.

ArborPro, Inc. agrees to fulfill the indemnification and insurance requirements contained in the sample contract. and will meet the prerequisite insurance requirements including engineering errors and omissions coverage. If ArborPro, Inc. is selected, we agree to accept and enter into the attached City's Consultant and Professional Services Agreement, in the attachments, as is, without modifications.

GIS TREE INVENTORY SOFTWARE
ArborPro's proprietary GIS Tree Inventory Software, ArborPro is very robust in features and integrates easily with other platforms. Inventory data collected with ArborPro can be easily exported for use in different formats like ArcGIS, ESRI Shapefile, geodatabase, .csv and Microsoft Excel. ArborPro utilizes the latest in GIS (Geographic Information System) technology to offer users an immediate visual representation of any tree. The ArborPro software program can be reviewed at www.arborprousa.com , or a personalized software demonstration is available upon request. Our program can also be linked to other Asset Management programs or GIS systems, we can link through an API to ESRI online or any other system the City of Placentia currently utilizes. We would be happy to offer the City of Placentia a free one year subscription of ArborPro's GIS Inventory Software.

City of Placentia, California : On -Call Professional Arborist Services 14

Arb rPro

URBAN FOREST MANAGEMENT

ADDITIONAL RESOURCES
ArborPro, Inc. has the resources to expand the field staff with notification by the City. The ISA Certified Arborists listed below are available to assist in any Certified Arborist Services project.

ArborPro ISA Certified Arborists
Andres Casas
WE -13616A
Andrew Han
WE -13220A TRAQ
Anthony Kikuchi
WE -13414A
Benjamin Pierce
WE -13512A
Diana Hull
WE -9518A
Bryana Dunning
WE -12942A
Jason Zigler
WE -13469A
Jose Roldan
WE -11561A
Justin Witherspoon
WE -13517A
Kacey Morrell
WE -12961A
Kelly Covey
WE -13454A TRAQ
Layton Kikuchi
WE -13325A
Sarah Lee
PN-8388A
Colton Anderson
WE-13700AU
Micah Kikuchi
WE -13413A
Geyi Wang
WE -12818A
Robert Martinez
TX -4832A
Bryan Lehnig
WE -14502A
Michael Talig
WE -1443A
Matthew Korody
MI -4618A TRAQ
City of Placentia, California : On -Call Professional Arborist Services 15

A rb r Pro

URBAN FOREST MANAGEMENT

PAST SIMILAR PROJECTS
Below is a list of recent Municipal ArborPro clients:

Relevant Municipality Experience
City of San Francisco, CA
County of Los Angeles, CA
City of Malibu, CA
City of Vallejo, CA
City of Cupertino, CA
City of Livermore, CA
City of Milpitas, CA
City of Colma, CA
City of San Jose, CA
City of Thousand Oaks, CA
County of Los Angeles, CA
City of Goleta, CA
City of San Diego, CA
City of Arvin, CA
City of Santa Clarita, CA
City of Temecula, CA
City of Manteca, CA
City of San Marino, CA
City of Palm Springs, CA
County of Ventura, CA
City of Indian Wells, CA
City of Fountain Valley, CA
City of Lawndale, CA
City of Oakley, CA
City of Orange, CA
City of Isleton, CA
City of Lake Forest, CA
City of East Palo Alto, CA
LAUSD
Cal Tech
UCLA
USC
UC Berkeley
UC Irvine
CSU Chico
San Jose State
San Francisco State
CSU Long Beach
City of Newark, CA
City of Simi Valley
Pepperdine University
Seaside Highlands HOA
Point Loma Nazarene University
Saddleback College
San Diego State University
Bonita USD
San Jose City College
Nellie Gail Ranch Association
UC Merced
Irvine Valley College
UCSD
City of Albany, CA
Banning USD
City of Huntington Park, CA
Glendora USD
Orange Coase College
Pittsburg USD
City of Indian Wells, CA
Norwalk La Mirada USD
Indian Wells Golf Resort
Santa Monica - Malibu USD
Town of Colma, CA
Berkely USD
Little Italy Association
Oxnard SD
Hidden Mountain HOA
City of Placentia, California : On -Call Professional Arborist Services 16 A rb r Pro

URBAN FOREST MANAGEMENT

COST PROPOSAL
Cost
Primary Consultant (RCA) TRAQ
-Risk Assessment, Irrigation, Consultation
Services, Plan Review, Emergency
Response, Reports
$225.00 hr
Certified Municipal Arborist — TRAQ
-View Disputes and Appeals, Work
Verification and Tree Maintenance Review,
Reports
$175.00 hr
Utility Specialist - TRAQ
-Tree Attributes, Utility Conflicts,
Consultations with SCE, Reports
$175.00 hr
ISA Certified TRAQ Arborist
-Tree Attributes and Assessment, Reports
$150.00 hr
ISA Certified Arborist
$125.00 hr
Authorized Signature
Keith Hennig, President
Date 10/19/2023
City of Placentia, California : On -Call Professional Arborist Services 17

ACCDRD®

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DDIYYYY)
11/03/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
SttateFarm

INSURED

BRAD GLASSCO, AGENT
31321 E OUTER HIGHWAY 10
REDLANDS, CA 92373
ARBORPRO, INC.
22605 LA PALMA AVE. #509
YORBA LINDA, CA 92887

COVERAGES
CERT
NAME:

PHONE 909-794-7707 FAX
_tALS. N0,-EZd):_ I (AIC No):

E-MAIL elizabeth brad lassco.com
ADDRESS: g

CONTACT ELIZABETH

INSURER(S) AFFORDING COVERAGE
INSURER A: State Farm Mutual Automobile Insurance Company INSURERS:

INSURER C:

INSURER D:

INSURER E :

INSURER F
NAIC b
25178
- ------- RLV IUP1 NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR
AWL

TYPE OF INSURANCE INSD

SUBR - POLICY EFF
WVD POLICY NUMBER (MM/DOfYYYY)

POLICY EXP
(MMIDD/YYYY1
LIMITS

COMMERCIAL GENERAL LIABILITY

EACH OCCURRENCE
S

CLAIMS -MADE

J OCCUR
DAMAGE 1'0 RENTED
PREMISES (Ea occurrence)
$
MED EXP (Any one person)
$

PERSONAL & ADV INJURY
$
GEN'L
AGGREGATE LIMIT APPLIES PER:

GENERAL AGGREGATE
$

PRODUCTS - COMP/OPAGG
$
A

AUTOMOBILE
X�
-
X
_._l

LIABILITY

ANY AUTO
OWNED

AUTOS ONLY
HIRED

AUTOS ONLY
v
/_

SCHEDULED
AUTOS

NON -OWNED

AUTOS ONLY
Y
693 9728-0O3-75 -9ZZ
03/03/2023
03/03/2024

COMBINED SINGLE LIMIT
�a accident)
$ 1,000,000
BODILY INJURY (Per person) $
BODILY INJURY (Per accident)
- -
$

PROPERTY DAMAGE
(Per accident
$
$

UMBRELLA LIAR

EXCESS LIAR
O
OCCUR

CLAIMS -MADE

EACH OCCURRENCE
$

AGGREGATE
S
DED
i
i RETENTION $

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory In NH)
It yes, describe under
DESCRIPTION OF OPERATIONS below
Y/ N
NI A

I PER OTH-

STATUTE ER
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE
__..
_
$
E.L. DISEASE - POLICY LIMIT
$
DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more apace Is required) The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addiitional insureds with respect to:
liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant, automobiles owned, leased, hired, Or borrowed by the consultant.

The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia its officers, officials, agents, employees, and volunteers.

Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia its officers, officials, agents, employees, and volunteers.

City of Placentia
401 E Chapman Avenue
Placentia, CA 92870

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 1001486 132849.13 04-22-2.020

AGENCY CUSTOMER ID:

LOC #:

ACORO®

ADDITIONAL REMARKS SCHEDULE
Page of
AGENCY

BRAD GLASSCO

POLICY NUMBER
693 9728-003-75 -9ZZ

CARRIER
State Farm Mutual Automobile Insurance Company

ADDITIONAL REMARKS

NAIC CODE
25178

NAMED INSURED
ARBORPRO, INC.

EFFECTIVE DATE:
11/03/2023

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE:

The Consultants insurance shall apply separately to each insured whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

ACORD 101 (2008/01)
© 2008 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
1004362 142991.2 07-26-2021

CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH

LASTING IMAGES LANDSCAPE
THIS AGREEMENT is made and entered into this 21ST day of November, 2023 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and Lasting Images Landscape, a California corporation ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide professional arborist consulting services as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have 2 Rev. 08/2017

access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A." Consultant's total compensation shall not exceed Three Hundred Fifty Thousand Dollars ($ 350,000.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.

Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A." The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time 3 Rev. 08/2017

extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of three years, ending on October 3, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. One (1) two-year extension is available on Consultant performance and at the discretion of the City. Approval of the term extension is contingent upon City Council review and approval at the conclusion of the initial three-year term.s

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including 4 Rev. 08/2017

the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. 5 Rev. 08/2017

Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.

The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.

The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.

Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.

If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions as worded below:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
6 Rev. 08/2017

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self -insured retention to provide such coverage, the amount of such deductible or self -insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self -insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.

5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be 7 Rev. 08/2017

changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT:

Lasting Images Landscape
4195 Chino Hills Parkway, Suite
E212
Chino Hills, CA 91709
Tel: 909-851-3393
Attn: David Niznik
IF TO CITY:

City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714-993-8132
Attn: Chris Tanio

6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

6.7. Assicnment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, 8 Rev. 08/2017

and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 9 Rev. 08/2017

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
10 Rev. 08/2017

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Richts. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headincs. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith 11 Rev. 08/2017

negotiations.

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation
Date:

Damien R. Arrula, City Administrator
ATTEST:

Robert S. McKinnell, City Clerk
CONSULTANT — Lasting Images Landscape
Signature
David Ni zni k
David Niznik, Owner
620181267
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
12 Date:

Date:
11/1/2023
Rev. 08/2017

APPROVED AS TO INSURANCE:

Date:

Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:

CIA,YYS DOW)
Chris Tanio, Deputy Director/City Engineer
DEPARTMENTAL APPROVAL:
is fSf
Luis Estevez, Deputy City Administrator
13 Date:

Date:
11/1/2023
11/1/2023
Rev. 08/2017

EXHIBIT A

CONSULTANT'S PROPOSAL AND SCOPE OF WORK
14 Rev. 08/2017

EXHIBIT B

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 Rev. 08/2017

David Niznik
DBA: Lasting Images Landscape
4195 Chino Hills Parkway, Ste. E212
Chino Hills, CA 91709
(909) 851-3393
dniznik,civerizon.net

REQUEST FOR QUALIFICATIONS FOR ON -CALL ARBORIST SERVICES Date/Time Due: October 19, 2023 by 2:00PM
Submitted to:

City of Placentia
401 East Chapman Avenue
Placentia, CA 92870
Submitted by:

David Niznik
Signature/Date
Prepared October 16-18, 2023
1 RFQ Format

1. Required Statements

2. Executive Summary

3. Project Team Organization

4. Relevant Project Experience and References

5. Project Understanding and Approach/Scope of Work

6. Exceptions

7. Resource Allocation and Cost Proposal
2 1. REQUIRED STATEMENTS
David Niznik makes the following statements regarding this RFQ:
• Our firm will perform on -call arborist services per the scope of work and adhere to the requirements described in this RFQ, including any addenda. • Our firm would like to request the Cost Proposal not to be released as public information as this is proprietary.
• Our firm will not substitute arborist or team members without prior approval by the City of Placentia.
• There are no conflicts of interest for this RFQ.
• There is no collusion regarding this RFQ.
• Our firm carries Commercial General Liability Insurance 1M/2M, Workers Compensation Insurance 1M, Automobile Insurance 1M, and Pollution Liability Insurance 1M/2M.

2. EXECUTIVE SUMMARY
Lasting Images Landscape has been contracting nearly 20 years (since 2004) with its license, C-27# 849597. I, David Niznik, founded the company after working for four years for a large landscaping firm in south Orange County. While working in south OC from 2000-2004, I formed many relationships as we were under contract with the cities of Mission Viejo, Laguna Niguel, Laguna Hills, Lake Forest and many private HOAs.

As a licensed contractor, we are currently contracting with CALTRANS, CSULA, City of Hesperia, CALFIRE and hold a "landscape consulting" agreement with the City of Redlands. We also work with Ronald McDonald House Charities.

Qualifications:
• ISA Certified Arborist #WE -12290A, since 2018
• Qualified Applicators License (QAL) Category B, since 2016 • C-27 Landscape Contractor, since 2004
• UCANR "Landscape Professional in Water Quality Protection" • Business management degree obtained at BIOLA University. Bachelor's degree in organizational leadership.

Experience:

Almost 25 years in the landscape (horticulture) and arboricultural industry.

Memberships:
• ISA
• WCISA
3 • PAPA (Pesticide Applicators Professional Association)

3. PROJECT TEAM ORGANIZATION
David Niznik would be the consulting arborist for the City of Placentia. With my experience contracting with, and working for, other municipalities, I feel this would be beneficial to the City to fulfill the requirements of this RFQ. Resume attached.

4. RELEVANT PROJECT EXPERIENCE AND REFERENCES
David Niznik, as City staff, has managed City trees for two Orange County cities: Laguna Niguel and Yorba Linda (^'22,000 trees in the LMAD). Also, was the Parks Supervisor and City Arborist for the City of South Pasadena (^'11,000 trees city owned, ^'21,000 city-wide). The City of South Pasadena has a "Tree City USA" designation and trees are very precious in this City. In summary, I have 5 years of experience working as municipal staff and almost 20 years contracting with various government agencies.

1. City of Laguna Niguel, (2015-2017) 30111 Crown Valley Parkway, Laguna Niguel, CA 92677. Jerry Sollom was my supervisor. (949) 362-4337. As Landscape Inspector, I managed all City trees and scheduled maintenance through WCA's Arbor Access software. Worked with the public to handle tree trimming and removal requests.

2. City of South Pasadena, (2017-2019)1414 Mission St., South Pasadena, CA 91030.

Kristine Courdy was my supervisor. (626) 403-7240. As Parks Supervisor and City Arborist, I managed all the City landscapes and trees including parks, medians, greenbelts, slopes, right of ways, and open spaces. Including managing the City's Urban Forest. WCA was our contractor and worked closely with them to achieve desired goals.

3. City of Yorba Linda, (2019-2020) 4845 Casa Loma Ave., Yorba Linda, CA 92886. Jesse Gutierez was my supervisor in the LMAD division. (714) 961-7100. As Landscape Inspector, I managed all landscapes in my assigned areas and managed all of the near 22,000 city owned trees in the LMAD.

People often ask why I left the City work. I am married and have 4 children in school. In 2020 when COVID hit, my kids were sent home. After a discussion with my wife, we thought it best if we ran our business full-time to give me the flexibility to help her with our children. Every move made in the Public Works arena was for an increase in pay, and eventually working for the neighboring City to Chino Hills.
4 5. PROJECT UNDERSTANDING AND APPROACH/SCOPE OF WORK
As consulting arborist for the City of Placentia, the following would be included in our consulting services:
• On -site inspections and evaluation reports
• Reports for tree permits
• Post -fire tree evaluations
• Invasive plant management
• Nesting wildlife identification (biologist confirmation fees extra) • Tree identification and care
• Tree planting and relocation specifications
• Tree inventory accuracy (vacant sites)
• Data preparation and analysis
• Construction monitoring
• Plan review (tree impacts)
• Tree assessment and valuation
• Tree branch/leaf/bark/soil sample sent to Waypoint Analytical for lab work (fees extra)
• Assist in Arbor Day activities such as City Tree Planting Days As consulting arborist, we would adhere to all facets of the scope of work provided in the RFQ.

6. EXCEPTIONS
The only exception is I would ask for 12 months to get my TRAQ certification as requested in the RFQ.

ENCLS:

1. Resume

2. ISA Certification Continuing Education course completions.

3. Samples of two basic arborist reports. One for CSULA and one for the City of Redlands. 5 7. RESOURCE ALLOCATION AND COST PROPOSAL
Costs included in arborist consulting services included in hourly rates: inspection, reports, all facets of scope of work, travel and trip expenses, general and administrative expenses.

Costs not included would be: lab costs by Waypoint Analytical, biologist reports, or any other items outside of the scope of work. Costs would be given to the City for reimbursement with 15% addition to the receipts.

Arborist consulting services hourly rate $60.00 per hour Thank you,
David Niznik, Owner, Lasting Images Landscape
6 3395 Bayberry Dr. (909)-851-3393 cell
Chino Hills, CA 91709 [email protected]
David A. Niznik
2004 -Present Lasting Images Landscape Chino Hills, CA
Contractor; Arborist; Qualified Applicator
• Business planning/development
• General management of company
• Establish and maintain contracts
• Supervise employees, maintain OSHA safety program
• Successfully completed over 10 million dollars in landscape contract work
2019-2020 City of Yorba Linda Yorba Linda, CA
Landscape Inspector/Arborist
• Managed tree inventory; coordinate with WCA (vendor) for tree care services; provide arborist reports
• Inspect landscape and irrigation in assigned areas throughout the City
• Conduct walks with contractors, develop punch lists, ensure adherence to contract specifications
• Approve and verify vendor invoices and process
2017-2018 City of South Pasadena South Pasadena, CA
Parks Supervisor/City Arborist
• Managed city tree inventory; coordinate with WCA (vendor) for tree care services; provide arborist reports
• Attend commission meetings related to tree removals
• Coordinate with local non-profit, South Pasadena Beautiful, to conduct tree plantings and landscape projects
• Coordinate with sports leagues for city sports fields use • Inspect landscape and irrigation in assigned areas throughout the City
• Conduct walks with contractors, develop punch lists, ensure adherence to contract specifications
• Approve and verify vendor invoices and process

2015-2017 City of Laguna Niguel Laguna Niguel, CA
Landscape Inspector
• Managed tree inventory; coordinate with WCA (vendor) for tree care services; obtain arborist reports
• Inspect landscape and irrigation in assigned areas throughout the City
• Conduct walks with contractors, develop punch lists, ensure adherence to contract specifications
• Approve and verify vendor invoices and process
2000-2004 SpectrumCare Landscape
Superintendent/Account Manager
• Managed $1,5 million dollars in accounts per year
• Supervised 30-40 employees
• Implemented safety program, reducing accidents on the job • Led safety meetings for company of 220 people per OSHA compliance
• Delivered presentations at board meetings on key accounts • Fleet management
1992-1999 United States Army
Staff Sergeant/ Non -Commissioned Officer
Lake Forrest, CA
Various States, USA
• Developed and trained 12-40 soldiers in all facets of the military • Delivered presentations at staff meetings
• Key instructor on special military tactics
• Encouraged personal growth and development in subordinates December 2012 Biola University La Mirada, CA
• Bachelor of Science, Organizational Leadership
June 1999
Cochise College Sierra Vista, CA
• Associate in Arts, General Studies
• Honor Graduate
1996 Basic Non -Commissioned Officers Course
Columbia, SC
1994 Primary Leadership Development Course
Tacoma, WA
C-27 Landscape Contractor; Qualified Applicators License; Pest Control Business License; Certified Arborist; Storm Water Pollution Prevention Program SWPPP Certified

Customer Service ID: 252651
CertifrcationiD: WE -12290A
David Niznik
David Niznik Arbonst Services
4195 Chino Hills Pkwy
Ste E212
Chino Hills CA 91709

UNITED STATES
Certified Arbonst
From:

Extension Until:

Period of Certificatio n 12/31/2021 To: 12/31/2024 12/31/2024 Credits Date CEU ID Title
CEU 's Required for Recertification: 30 .00
2/17/2023
WE -23-164
PAPA- Temecula Conference- Day 3

2.00 2/16/2023
WE -23-163
PAPA- Temecula Conference- Day 2

5.00 0.50
11/16/2022
PP -22-891
Lightning Round: Technology Updat e 9301005
11/16/2022
PP -22-893
A Model for How Non Profit Organizations can Initiate City Wide Change 930 1005

0.50 11/16/2022
11/16/2022
I
PP -22-896
Many V oices Make for a Healthy Urban Forest 11201200

0.50 PP -22-90O
Washington Park Arboretum 1230-330

3.00 11/16/2022
PP -22-905
Financing the Urban Forest 830 1000

1.50 ( 11/16/2022
PP -22-908
I Increasing Urban Forest Resiliency Through Greater Tree Diversity 0 .50
11/16/2022
PP -22-911
Lightning Round Species Diversity 1115 1150
0 .50
11/16/2022
PP -22-913
Lightning Round M unicipal Forestry 100-135

0.50 11/16/2022
PP -22-914
Nature in Urban Planning for Better Human Health 145 220

0.50 11116/2022
PP -22-919
Urban Tre e Monitoring Best Practices fo r M unicipalities

0.50 11/16/2022
11/16/2022
PP -22-920
Storytelling in the Media

1.50 PP -22-924

Welcome to Seattle
0 .75
7/14/2022
r
WE -22-405
WTM S Summer 2022- Creativ e Approa ches to M anaging Trees in a

5.75 2/16/2022
WE -22-147 PA PA Multi Day Conference

7.00 MY MEMBERSHIPS
CSID 252651
Current l emberships
ISA Professional Member
Expires 11/7/2023 Renew
Western Chapter Membership Expires. 11/7!2023 Renew
Current Credentials
ISA Certified Arborist®
Apply fo r an ISA Certification / Make Your Recertification Payment Code of Ethics Agreement

MY CREDENTIALS
CERT ID- WE -12290A
Expires: 12/31/2024 View CEUs: 30 .5

EXAIVI RESULTS

CREDENTIAL EXAM RESULTS
Exam Written Result
ISA Certified ArboristS
Pass
Skills Result
NA
Exam Date
8/9/2018

David A. Niznik
Lasting Images Landscape
Certified Arborist WE -12290A
Report for City of Redlands, Facilities and Community Services: ATTN: Don Craw 35 Cajon St., Suite 222, Redlands, CA 92373
Dated: November 30, 2022
David ?1Lyotui
Basic Tree Evaluation Report
Note: This evaluation is designed to be conducted quickly for cost effectiveness, using visual means of observation only. It is meant to provide basic information for future reference and to identify problems/deficiencies that might require more thorough evaluation. It is not intended to be a complete and comprehensive evaluation of the tree.

Scores are based on comparison to "average" conditions and characteristics. 4195 Chino Hills Parkway, Suite E212, Chino Hills, CA 91709 (909) 851-3393, [email protected]

Tree Evaluation
Inspection Date: November 29, 2022
Botanical Tree Name: Brahea armata
Common Tree Name: Mexican Blue Palm
D.B.H.: 20+ inches ,visual check only
Height: 12-15 feet tall
Canopy: ^'12 feet wide
Location: Annexation 9
Photos:

Photo 1. Major lean.

Photo 2. Raised root plate Photo 3. Healthy tree for comparison Tree deficiencies: Primary root plate is lifted above grade. The primary root plate is the critical area that maintains the structural stability of the tree. Although the tree itself is healthy, with wet soil conditions and high winds, this tree can fail. if the tree fails, the targets impacted may just be the median, but could also be the number one lane traveling east or west on Redlands Blvd.

Overall assessment: This tree has a high probability of failure with a significant wind, rain event. Recommend to notify the City's tree contractor for further assessment.

David A. Niznik
Lasting Images Landscape
Certified Arborist WE -12290A
Report for CSULA, Student Housing: ATTN: Mark Facio
5151 State University Dr, Los Angeles, CA 90032
Dated: July 20, 2021
Inspected by: David Niznik
Basic Tree Evaluation Report
Note: This evaluation is designed to be conducted quickly for cost effectiveness, using visual means of observation only. It is meant to provide basic information for future reference and to identify problems/deficiencies that might require more thorough evaluation. It is not intended to be a complete and comprehensive evaluation of the tree.

Scores are based on comparison to "average" conditions and characteristics. 4195 Chino Hills Parkway, Suite E212, Chino Hills, CA 91709 (909) 851-3393, [email protected]

Tree Evaluation
Inspection Date: July 14, 2021
Botanical Tree Name: Callistemon citrinus
Common Tree Name: Crimson Bottlebrush
D.B.H.: 19 inches
Height: 45-50 feet tall
Canopy: 25-30 feet wide
Location: In between units 119-120
Photos:

Tree deficiencies: The entire tree has a hard lean beginning at the truck, with major root pruning previously completed on this tree makes for a bad combination; this tree has poor structure and included bark, which leads to weak branch attachments and failures in the future; Codominant stems; Girdling roots at base of tree around trunk; weak apical control due to lack of strong leader; the primary root plate has been compromised due to the root pruning for walkway purposes; tree is susceptible to spider mites, mealybugs, and scales (would need further testing to ensure tree is pest free); pests increase under drought conditions.

Overall assessment: Over the years, "wrong tree, wrong place" refers to obvious places where the wrong tree was planted in the wrong place. In recent times, a push to plant the "right tree, in the right place" is becoming more common with landscapers and architects. This is a classic wrong tree, wrong place scenario as the root systems have been unable to grow as naturally intended due to the urban environment surrounding the tree. This tree should be removed.

.----•1 ,
AW.�oRD. CERTIFICATE OF LIABILITY INSURANCE

DATE (MMIDDIYYYY(
11/02/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Bridge City Insurance Services Inc
16620 SW Hargis Rd
Beaverton, OR 97007

CONTACT
NAME:

Tysan Mitchell
Y
PHONE
o. geth 916-747-0044
AIC, No):

AooR�eSS: [email protected]

INSURERS) AFFORDING COVERAGE NAIC F
INSURER A : Security National Insurance Company 19879

INSURED
David A. Niznik dba Lasting Images Landscape
4195 Chino Hills Pkwy #212
Chino Hills, CA 91709
INSURER B : Evanston Insurance Company I 35378
INSURER C:

INSURER D :

INSURER E
INSURER F :
•

1.VV r[M,.]GJ

THIS IS
INDICATED.

CERTIFICATE

EXCLUSIONS
ILTR

TO CERTIFY THAT

NOTWITHSTANDING

MAY BE ISSUED

AND CONDITIONS
THE
vv,.,., ,.....

POLICIES OF INSURANCE

ANY REQUIREMENT,
OR MAY PERTAIN.

OF SUCH POLICIES.

THE
WVD
...�,..��...

LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD

TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

TYPE OF INSURANCE

ADDLISUBR'
INSR
, POLICY EFF ( POLICY EXP :

POLICY NUMBER i (MM/DD/YYYY) I (MMIDD/YYYY) i LIMITS
'

GENERAL LIABILITY

COMMERCIAL GENERAL

LIABILITY

I OCCUR
I
r
I
I
I
I
I
EACH OCCURRENCE I $
_
DAMAGETC0RENTED I _ __
PREMISES (Ea occurrences_ I $
GEN'L

CLAIMS -MADE I
MED EXP (Arty one person) I $
PERSONAL S ADV INJURY 15
GENERAL AGGREGATE I $
_

AGGREGATE LIMIT APPLIES PER
POLICY I---_i PRO- JEc-r ' LOC
PRODUCTS -COMP/OP AGG I 5
o

AUTOMOBILE LIABILITY

ANY AUTO
ALL O'AMED L___
AUTOS _
HIRED AUTOS _ _

SCHEDULED
AUTOS

NON -OWNED
AUTOS
I
I
i

aB CO INEDtSINGLE LIMIT LS
BODILY INJURY (Per person)
' 5
- BODILY INJURY (Per accident)
S
.—
PROPERTY DAMAGE I $
(Per accidentL I
IS

UMBRELLA LIAB

EXCESS LIAB
OCCUR
CLAIMS -MADE;
I
I
EACH OCCURRENCE $

I AGGREGATE S
DED : . RETENTIONS
I I S
A

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE YIN
OFFICERiMEMBER EXCLUDED'? Y
(Mandatory In NH)
If yes describe under
DESCRIPTION OF OPERATIONS below
NIA
SWC1411583
SWC1464375
•
11/14/2022 11/14/2023
11/14/2023 11/14/2024

WC STATU- I OTH-,'
f /\' TORY LIMITS ER
I E.L. EACH ACCIDENT S 1,000,000
i
E.L. DISEASE - EA EMPLOYEE S 1.000. 000
I EL DISEASE - POLICY LIMIT S 1,000,000
Pollution Liability
B
CPLMOL115397 02/15/2023 02/15/2025
Each Occurrence $ 1,000,000
General Aggregate $ 2,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)

CERTIFICATE HOLDER

CANCELLATION
City of Placentia
401 E. Chapman Ave
Placentia, CA 92870

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
ACORD 25 (2010/05)
© 1988-2010 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH
WEST COAST ARBORISTS, INC.

THIS AGREEMENT is made and entered into this 21ST day of November, 2023 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and West Coast Arborists, Inc. a California corporation ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide professional arborist consulting services as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1,0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have 2 Rev. 08/2017

access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A." Consultant's total compensation shall not exceed Three Hundred Fifty Thousand Dollars ($ 350,000.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.

Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A." The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time 3 Rev. 08/2017

extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of three years, ending on October 3, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. One (1) two-year extension is available on Consultant performance and at the discretion of the City. Approval of the term extension is contingent upon City Council review and approval at the conclusion of the initial three-year term.s

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including 4 Rev. 08/2017

the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. 5 Rev. 08/2017

Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.

The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.

The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.

Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.

If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions as worded below:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
6 Rev. 08/2017

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self -insured retention to provide such coverage, the amount of such deductible or self -insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self -insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.

5.5. Non-limitinc. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be 7 Rev. 08/2017

changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

West Coast Arborists, Inc.
2200 E. Via Burton Street
Anaheim, CA 92806
Tel: 714-991-1900
City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714-993-8132
Attn: Patrick Mahoney Attn: Chris Tanio

6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, 8 Rev. 08/2017

or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 9 Rev. 08/2017

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City 10 Rev. 08/2017

while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
11 Rev. 08/2017

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation
Date:

Damien R. Arrula, City Administrator
ATTEST:

Robert S. McKinnell, City Clerk
CONSULTANT �� — West Coast Arborists, Inc.
/ ✓-7
Signature
Patrick Mahoney
Patrick Mahoney, President
546960432
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
12 Date:

Date:
11/1/2023
Rev. 08/2017

APPROVED AS TO INSURANCE:

Date:

Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:
11/1/2023
Date:

Chris Tanio, Deputy Director/City Engineer
DEPARTMENTAL APPROVAL:
(Ais f sf
Luis Estevez, Deputy City Administrator
13 Date:
11/1/2023
Rev. 08/2017

EXHIBIT A

CONSULTANT'S PROPOSAL AND SCOPE OF WORK
14 Rev. 08/2017

EXHIBIT B

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 Rev. 08/2017

Setting the Gold Standard
by partnering with over 300 comrnw:itic.v
City of Placentia
RFP for On -Call Professional
Arborist Services
GROWING:

Greenspace
Communities
Environment
ROOTED IN:

Safety
Experience
Technology
..•x%v,. ..4'4E7 .Si0 .3
/0�' � 101 = •'�� . . :.. • r ••' ,,, •; .- .
4,d ••�Y. ...:.-:;...,-,,$.-,_ _v, 3.y: !

10.1.1 } , a k.

West Coast Arborists, Inc.

WCAINC.COM • (800) 521-3714
LIC #366764 • DIR #1000000956
-C•

West Coast Arborists, Inc.

Table of Contents
COVER LETTER 3

5.1 EXECUTIVE SUMMARY 4

5.2 INTRODUCTION 5
Company Qualifications 5

5.2 PROJECT TEAM ORGANIZATION 7

5.3 RELEVANT PROJECT EXPERIENCE & REFERENCES 10

5.4 PROJECT UNDERSTANDING & APPROACH 11

5.5 SCOPE OF WORK 12
APPENDICES 13
REQUIRED STATEMENTS 14
EXCEPTIONS 15
COST PROPOSAL 16
2 Setting the Gold Standard

Tree Care Professionals Serving Communities Who Care About Trees www.WCAINC.com October 18, 2023
City of Placentia
Attn: Chris Tanio, PE
401 East Chapman Avenue
Placentia, CA 92870
RE: RFQ On -Call Professional Arborist Services
Due: Thursday, October 19, 2023 at 2:OOPM
To whom it may concern;
Thank you for allowing West Coast Arborists, Inc. (WCA) the opportunity to submit a proposal for On -Call Professional Arborist Services for the City of Placentia. WCA is a family -owned and operated company employing over 1,200 full-time employees providing various tasks to achieve one goal: serving communities who care about trees. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability. Our proposal is valid for a period of 120 calendar days.

WCA's corporate values include listening to customers and employees to help improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees, we are able to provide 'gold standard' tree care services.

WCA's top management team has created a culture where employees become accountable for actions and results. Our Tree Care Industry Association (TCIA) company -wide accreditation is evidence of the commitment WCA has to our safety and training programs, customer satisfaction and our capacity to maintain industry standards.

WCA has a 51 -year track record of working for more than 350 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #366764. We have held this license in good standing since 1978. The license specializes in Class C61 (Tree Service), Class C27 (Landscaping) and Class C31 (Traffic Control). We currently employ over 90 Certified Arborists and over 150 Certified Tree workers, as recognized by the International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. All work will be performed in-house; no subcontractors will be used.

Our employees will operate from our Anaheim Office located at 2200 E. Via Burton, Anaheim, CA 92806. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.P. Business Development, at (714) 991-1900 or at _ :._ ri . Tim Crothers, Plant Health Care Manager, will be assigned to this project should WCA be awarded a contract. He can be reached at (714) 412-1980 or
Sincerely,
// ///A--\•--!i
Patrick Mahoney; 'President
West Coast Arborists, Inc.

West Coast Arborists, Inc.
2200 E. Via Burton Street • Anaheim, CA 92806 • 714.991.1900 • 800.521.3714 • Fax 714.956.3745

Pruning
Safety
Section 5.1
Executive Summary
Comprehensive tree services in more than 300 communities.

Planting Plant Health
Removal Reclamation
454,
ff
Technology Community Civic Partners Emergency Environment

West Coast Arborists, Inc.

EXECUTIVE SUMMARY
West Coast Arborists is pleased to present our proposal response for the City of Placentia for On - Call Professional Arborist Services needs. At West Coast Arborists, we are committed to creating and maintaining robust urban forests for our future. One way we actualize this commitment is through providing tree risk assessments. Our team crafts visually aesthetic reports and other assets that are useful and relevant for agencies needing to make educated decisions on the management of their urban forest.

Project Management
Our Plant Health Care division excels in managing arborist services and generating detailed reports. To streamline our processes, we have developed ArborAccess - a powerful, in-house software solution. This versatile tree inventory and management software works seamlessly on any device and browser, guaranteeing efficient operations. With ArborAccess, our team meticulously records attributes for each inspected tree, enabling us to collect comprehensive data. This wealth of information empowers us to provide valuable and cost-effective resources to effectively manage urban canopies.

Approach
Our approach is tailored to your City's specific needs and the current needs and wishes of the City staff for the management of the urban forest in the future. Our staff will conduct a thorough visual inspection of trees in the City of Placentia as -needed with additional sample collections to be taken if necessary. Our team will then provide the City with arborist reports to advise on plantings, removals and pruning strategies, pest and disease diagnostics, root damage mitigation practices, and detailed tree assessments including size, health, structure, risk factors, etc.

Our project managers are empowered to solve problems and make timely decisions to ensure that project momentum moves forward without any setbacks. Additionally, our low employee turnover means that the team you meet at the beginning of your project will stay with you until completion, providing consistency throughout the project.

Experience
Our expert team comprises of qualified professionals, such as ISA Board Certified Master Arborists, ASCA Registered Consulting Arborists, and ISA Tree Risk Assessment Qualified personnel. Our staff have completed tree inspections and reports for over 200 public agencies in California, making us proficient and well diverse in assessing risk in accordance with industry standards. As noted by our references in this proposal, WCA provides arborist services along with maintenance services to cities all throughout Orange County including managing the city trees of Placentia for over 20 years.
4 Setting the Go/d Standard
Ad

Section 5.2
Project Team Organization
Comprehensive tree services in more than 300 communities. **1
Pruning
Technology
Safety Planting Plant Health
Removal
Clif)
Reclamation
Community Civic Partners Emergency Environment

West Coast Arborists, Inc.

COMPANY INFORMATION
President: Patrick Mahoney
Organization Type: Corporation
Established: 1972
Federal Tax ID: 95-3250682
DIR Registration: 1000000956
Members of Laborers' Union:

UUNA!
SAM Entity ID: CFJMVMJ9NSD 1
Website: wcainc.com

CORPORATE OFFICE
2200 E. Via Burton St.

Anaheim, CA 92806

REGIONAL OFFICES
Escondido, CA
Fresno, CA
Indio, CA
Ontario, CA
Phoenix, AZ
Riverside, CA
Sacramento, CA
San Diego, CA
San Jose, CA
San Francisco, CA
Santa Clarita, CA
Stockton, CA
Ventura, CA

CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]

FIELD MANAGEMENT
Tim Crothers, PHC Manager
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]
EMERGENCY RESPONSE 24/7
1 -800 -LIMB -DOWN

COMPANY QUALIFICATIONS
Company Information
WEST COAST ARBORISTS, INC. (WCA)
is a family -owned and operated union company employing over 1,200 full-time employees providing tree maintenance and management services. We are proudly serving over 350
municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a day
throughout California and Arizona. No subcontractors will be used for this project.

OUR VISION
As a corporate citizen, WCA's responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services.
100% CUSTOMER SATISFACTION
Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality, and courtesy. We authorize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer's valuable time and is far more cost effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any issue.
*
95+ ISA 50 Years Experience
Certified Arborists (Similar Size & Scope)
* 0
Accredited by TCIA
1,200+ qualified
Employees
Local Office & Yard 1600+ Pieces of
(Anaheim & Placentia) Equipment (Owned)
5 Setting the Gold Standard

West Coast Arborists, Inc.

Corporate Capabilities
West Coast Arborists, Inc., is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers, but also assure them of our continuous ability to carry out the duties of managing their urban forest.
• In business continuously and actively since 1972
• Contractor's License C61/D49,
C27, C31, C21, A & B
• Over $8,500,000 line of credit available
• Annual financial audits available upon request
• Bonded by ARCH, an A+ rated company
• 1,200+ employees
• 350+ contracts with public agencies
• 95+ Certified Arborists
• 155+ Certified Tree Workers
• Drug -free workplace
• 14,000 sq. ft. company -owned
Headquarters (Anaheim)
• Department of Agriculture Nursery license
• Avg. 712,000 trees pruned annually over past 3 years
• Avg. 46,000 trees removed annually over past 3 years
• Avg. 20,000 trees planted annually over past 3 years
• Avg. 250,000 trees inventoried annually over past 3 years • Fully insured with insurance up to $25 million
• Federal Tax ID #95-3250682, current on all taxes and
fillings with state and federal government
• Sales volume over $190 million annually
• Fleet of approximately 1,600 pieces of equipment
•• CONTRACTORS
dca STATE LICENSE BOARD
„».,,.Are �.• .W, ACTIVE LICENSE
LIwnse Number 366764
Emily CORP
Business Name WEST COAST ARBORISTS INC
Class+fcatlon(sl C61/D49 C27 A C21 B C31
EYwtauon Data 12/31/24
www.cslb.ca.gov
Active Memberships:

Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks & Recreation Society (CPRS)
Association of California Cities
-Orange County (ACCOC)
Maintenance Superintendents Association (MSA)
California Landscape Contractors Association (CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CaUFC)
American Public Works Association (APWA)
dfx
ISSUED.

EXPIRES:

CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION
tYAI I STREET
SACRAMENTO, CALIFORNIA PPS”
3:39, 03 7922
IMetslrm311:tl_,
`•I'.,•.W FST COAST APHORISTS, W.
`W F. VIA RIRTOu ST
A AIIEISI. CA 02.

Petit Control Buttneoa. \loin

LICENSE
LICI:N SL NO 39575
IWI ISI COAX, AABOXISTS.INC.
1299 I. VIA MERTON ST
ANAIIEIm. rS 97.9
PIXTTIPA An.lRr aSITTAANOVIAIw EI,ME NNT ,a.nNT%EICID.W.

State of Cahto fw
Department of Industrial Relations
Contactor Information
Registration History
Effnlrye Date Exgrntbn Ooee
CS 7.3,13
9473,16
9,3P13
:5:15.11
i-.31.17

33.17 St 33;17
372.27.1
WI73 'IS
Yi n=

05.3,S4:3
6 Setting the Gold Standard

West Coast Arborists, Inc.

PROJECT TEAM ORGANIZATION
Meet the Team: Project Team
TIM CROTHERS Plant Health Care Manager
Mr. Crothers has over 20 years of experience working in the horticulture industry. He started working at WCA in 2012 as a supervisor. He was quickly promoted to Area Manager, a role that required him to produce reports as a Certified Arborist as well as train staff and clients in proper tree care, inventory management, landscape design and plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises arborist services staff and plant health care operations throughout California and Arizona. He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered Consulting Arborist by the American Society of Consulting Arborists.

Mr. Crothers has overseen the creation of multiple Urban Forest Management Plans, the purpose of which is to function as a guide for municipal agencies to help manage their urban forest, for the present and the future. He has worked with cities to create a sound framework for the selection, use and maintenance of trees, providing them with better tools for planning and budgeting. His experience includes the creation of Urban Forest Management Plans for the City of Hawaiian Gardens, City of Carlsbad, and the City of Santee. Most recently he completed a CFMP for the City of Fullerton.
• ISA Board Certified Master Arborist #WE-7655BUM
• B.S. Environmental Horticultureal Science
• ASCA Registered Consulting Arborist #721
• CA Dept. Pesticide Regulation QAL #145321 B, D
• ISA Tree Risk Assessment
• Qualified & TLC Wildlife Aware
Contact Information: [email protected] - (714) 412-1980 JEFF CRAIN Consulting Arborist
Mr. Crain has over 24 years of consulting and project management experience in botanical field research, ecological studies, habitat restoration, and tree surveys. Jeff's responsibilities as a Consulting Arborist include establishing GPS tree inventories, arborist report writing, tree risk assessments, aerial inspections, pre -construction planning and diagnosing tree disorders, in addition to tree appraisal reports; collecting soil and/or tissue samples as needed and interpreting the results. Jeff will be one of the main writers for the UFMP. • ISA Board Certified Master Arborist WE -6658B
• DPR Qualified Pest Control Applicator #QAL161631
• ISA Tree Risk Assessment Qualified
Contact Information: [email protected] - (657) 474-1228 7 Setting the Gold Standard

West Coast Arborists, Inc.

REBECCA MEJIA Consulting Arborist
Ms. Mejia has over 25 years' experience in the tree care industry. While her career started with the US Forest Service, she joined WCA as a Data Collector in 1995. Today, Rebecca's responsibilities as a Consulting Arborist include establishing GPS tree inventories, arborist report writing, tree risk assessments, aerial inspections, pre -construction planning and diagnosing tree disorders, in addition to tree appraisal reports; collecting soil and/or tissue samples as needed and interpreting the results.

Over her career, Rebecca has completed over 1,000 arborist reports for various public agencies all over Southern California. She will serve as one of the main writers of the UFMP. • ISA Board Certified Master Arborist WE -2355B
• B.S. Natural Resources Management with Minor in Urban Forestry, Cal Poly San Luis Obispo • ISA Tree Risk Assessment Qualified
Contact Information: [email protected] — (714) 412-7813 KELLY PARKINS Plant Health Care Coordinator
Ms. Parkins is WCA's Plant Health Care (PHC) Coordinator. She joined WCA in August of 2021 and previously worked for the City of Long Beach - Parks Department as their Superintendent of Grounds Maintenance and Park Development. She is a Pest Control Advisor and holds a QAL. Her education includes an M.S. in Agricultural Sciences from Cal Poly Pomona where she was also a lecturer and research station campus manager from 2008 to 2015 teaching Turfgrass Management and Soil Science. She has been a Golf Course Superintendent at Aliso Viejo Golf Club and a Horticultural Superintendent at Shady Canyon Golf Club in Irvine. Her position as PHC Coordinator includes inspecting sites, writing pesticide recommendations, meeting with customers and more! • ISA Certified Arborist WE-12868AM (Municipal Specialist) • ISA Tree Risk Assessment Qualified
• DPR Qualified Pest Control Advisor #PCA74466 (A, B, E, G) • DPR Qualified Pest Control Applicator #QAL96878 (A, B, C, E) Contact Information: [email protected] - (714) 926-0892 STEVE PONCE PHC Senior Technician
Mr. Ponce has been working with WCA since 1999. He has a vast experience in collecting inventory data throughout southern California including for public agencies within Los Angeles County and Orange County such as the City of Tustin, City of Anaheim, and Orange County Parks. He will be the main data collector in the field. He is TRAQ certified and an ISA Certified Arborist that completes required CEU's each year.
• ISA Certified Arborist WE -6461A
• DPR Qualified Pest Control Applicator #QAL142645
• ISA Tree Risk Assessment Qualified
Contact Information: [email protected] - (626) 255-2811 8 Setting the Gold Standard

West Coast Arborists, Inc.

LILLIL tai,.ii►pu441'
aaaaaaaaaaaaaaaaa►

1.44644441.1.144144/
1200+
saaamaurtawa ,
Employees
aautaataaauuaai,
iiaaaaaasaoaaaasaaai..
taaaaaaaaasaaua
.A
t
,aaaaaataaaaaaaaaa
.aaaaaaaaauauuaaa
._...asaaaa

CONFIDENCE
13 offices with prestigious
Tree Care Industry Association
(TCIA) accreditation
ISA Certified
Utility
Specialists
ISA Tree Risk INCA Certified
Assessment Utility Line
Qualified Clearance Workers
asc
LiUNA!
WCA has forged a successful partnership with the Laborers International Union of North America.

HIGHER

STANDARDS

EXEMPLARY

TRAINING

SUPERIOR

EMPLOYEES
CERI Wit])
f} 1' WORM R
MASH R
,AKRUKI�I
ISA

ISA CERTIFIED
ISA Board Certified Master Arborish
Michael PaIci #WE -6541 BUPA
Kelley Gilleran # /E-7061 B
Tim Crothers VIE -7655 BUI.

Joseph Bartolo #WE -2034 BU
Eugene Bordson #WE-I0777BT
Rebecca b;lejia #WE -23558
Jeffrey Crain #WE -6658 B
TCIA Certified
Treecare
Safety
Professionals
RCA
ISA Municipal
Specialists
American Society of Arboriculture Registered Consulting Arborists Wildlife Protection
WCA's VP of Field Operations is a key
contributor in identifying and
developing the first ever Best
Management Practices guidelines for
Tree Care for Birds and Other Wildlife.

BMP Training
0 Wildlife Aware On -Staff
Trained/Certified Biologist
by WTI
O
Nursery in
Placentia &
Dedicated
Manager
Information
Technology
Specialists
Fleet
Mechanics
3 ASCA Consulting Arborists
Tim Crothers
Kelley Gilleran
Leo Tuchman
RCA #721
RCA #668
RCA #771
NCCCO
Certified
Crane
Operators
Unique Capabilities
Plant Health Care
WCA has developed an exemplary Plant Health
Care Program that goes beyond standard chemical
applications. We maintain in-house State Certified
qualified pest applicators.

California Department of
Pesticide Regulation (DPR)
WCA has 1 Advisor (PCA) and 10 Applicators (QAL)
on sfaff.
9 Setting the Gold Standard

Pruning
Section 5.3
Relevant Project
Experience and References
Comprehensive tree services in more than 300 communities. .41. 5f)
Planting Plant Health
Removal Reclamation
4R. r\
Technology Community Civic Partners Emergency Environment

West Coast Arborists, Inc.

RELEVANT PROJECT EXPERIENCE & REFERENCES

COUNTY OF ORANGE

CITY OF FULLERTON

CITY OF ANAHEIM
Completed June 2023
In addition to providing annual tree maintenance for both streets and parks, we assist the County of Orange with as -needed arborist reports as well. WCA recently completed 4 tree risk assessment reports. Scope of work included recommendations for maintenance and a general assessment of the tree including health and potential risk. A management recommendation was also provided to the County.

Contact: Carlos Serrano, Inspector
2301 N. Glassell St., Orange, CA 92865 -- (714) 955-0316 - [email protected]
Completed October 2023
WCA provides the City of Fullerton with tree maintenance services including arborist reports and risk assessments. Recently, WCA recently completed a Community Forest Management Plan with detailed suggestion on how to help determine future maintenance needs for the City.

Contact: Julio Jacobo, Urban Forestry Supervisor
1580 W. Commonwealth Ave., Fullerton, CA 92832 - (714) 926-2188 - [email protected]
Completed March 2023
WCA provides the City of Anaheim with urban forestry management services and provides the City with basic risk assessment reports as needed for both City and Park trees.

Contact: Dan Debassio, PW Superintendent
1426 East Vermont, Anaheim, CA 92805 - (714) 765-6860 - [email protected] CITY OF YORBA LINDA Completed September 2023
WCA provides the City of Yorba Linda with tree maintenance services including arborist reports and risk assessments as -needed. WCA has kept complete and up- to-date maintenance records of the city's trees in ArborAccess.

Contact: Armando Jaime, Public Works Superintendent
4845 Casa Loma Ave., Yorba Linda, CA 92886 - (714) 961-7189 a [email protected]

ADDITIONAL TREE RISK ASSESSMENT REFERENCES OR INFORMATION PERTAINING TO THESE PROJECTS IS AVAILABLE UPON REQUEST.

City of Walnut
City of Tustin
Reports Completed: 41 Reports Completed: 29 Reports Completed: 5 Reports Completed: 26

GARDEN GROVE
BREA

CAL G O R N I A
City of Garden Grove City of Brea
10 Setting the Gold Standard

Pruning
Section 5.4
Project Understanding &
Approach
Comprehensive tree services in more than 300 communities.

Safety
•
•
Planting Plant Health
Removal
Cf
Technology Community Civic Partners Emerger
Reclamation
cy Environment

West Coast Arborists, Inc.

PROJECT UNDERSTANDING & APPROACH
To ensure the quality of work and the level of service
expected, WCA abides by a well-defined quality control
plan that incorporates the following:
• Certified personnel
• Safety
• Sound equipment
• Public relations
• State-of-the-art communication systems
Area Manager: Tim Crothers
ISA Certification #: WE-7655BUM
DPR Qualified Pest Control Applicator #145321
QAL Category B & D
The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management.

Special shifts including
weekends and evenings
can be arranged in
accordance with the
Agency's specifications.

Work Plan

1. When our local WCA team in the Anaheim office receives a phone or email request for development services assistance, we will generate a work order on an annual job number for our local Plant Health Care Arborist to provide hourly arborist services for any of the items in the scope. Coordination with City staff will be a combination of in -office visits, phone, and email. Responses will be in the form of written arborist reports to the specified department head. Attendance at commission/city council meeting will be scheduled in advance through calendar invitations. WCA will locally keep a record of peer review reports, on -site monitoring and tree reporting per address.

2. For tree permit processing and compliance, our Arborist will dedicate specific days and hours of the week of the City's choice to assist in permits at the City office and field visits to ensure compliance of permits pulled. Actions by owners found to not be in compliance will be communicated via written report to the department head of Development Services for further follow up.

3. All work performed will be done per the American National Standards Institute A300 standards and the International Society of Arboriculture Best Management Practices.

4. Billing for the arborist services time will be on the schedule determined by City staff.

5. An annual planning meeting will be held in late spring or early summer to review WCA's services.

PLANT HEALTH CARE FLOWCHART
Work request received
from Customer
PHC Advisor/Applicator posts
public notices
(as needed)
CSR creates a work order E. Area Manager schedules the
gives to Area Manager work & Informs the City
PHC Advisor/Applicator
performs work
PHC Advisor/Applicator
completes work order A.

Inventory; then turns in
Work order Is given to the
PHC Advisor/Applicator
CSR cbses work order, Riling
Dept. prepares Invoice
11 Setting the Gold Standard

Section 5.5
Scope of Work
Comprehensive tree services in more than 300 communities. *2 41. ID
Pruning
o
Safety Planting Plant Health Removal Reclamation
/•
•
0, 454)
Technology Community Civic Partners Emergency Environment

West Coast Arborists, Inc,

SCOPE OF WORK
General Services
Consulting - Aerial, ground visual, or soil excavation. Generally, a report can take 30 minutes to 2 hours per tree depending on the service being provided.

Project Inspection - Arborist to remain on site for length of project, or as needed per project required.

Meeting with City staff - Time frame depends on topic that requires attention.

Presentation - Includes the time necessary to conduct research and prepare documents and present findings to City Council.

Lab Testing - Delivery of sample in question will be taken to facility and findings reported as part of WCA's 'consulting' services which does not include the cost of the tests per sample.

Specific Services

1. Advise staff on all matters related to tree plantings, removals, and root pruning strategies for the city's inventory of trees.

2. Provide solutions for view disputes and review appeals regarding tree removals, plantings, and trimmings.

3. Prepare arborist reports on tree conditions in written format and provide an accurate and detailed assessment of trees species, size, health, evaluation of root conditions, structure, risk factors, valuations, and other information as required and necessary.

4. Review project plans for potential impacts to the City's inventory of trees through construction activities.

5. Provide pest and disease diagnostics.

6. Provide protection strategies from the physical stresses of construction and root damage mitigation options.

7. Act in an advisory capacity to the City's Commissions, City Council, City Manager, and City Staff.

8. Provide professional input on value of removed trees to determine the replacement tree(s) or in -lieu fee value.

9. Provide best practice standards for required trees due to new development.

10. Evaluate sites post -construction and provide suitability audit reports.

11. Report on tree conditions, both orally and in written form, and provide an accurate and detailed assessment of trees' species, size, health, evaluation of root conditions, structure, risk factors and monetary value.

Arborist Reports
We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case -by -case basis.

Additional Assessments
Tree & Vegetation Surveys, Inventory & Analysis, Investigate tree diseases and causes, long term tree and vegetation care management planning, digital survey and mapping of tree and vegetation inventories and associated site conditions.
12 Setting the Gold Standard

Appendices
Comprehensive tree services in more than 300 communities. tiV°4"2
Pruning
Safety
Planting Plant Health
o
0°°)=
Removal Reclamation
4R
ff _
Technology Community Civic Partners Emergency Environment

Required Statements
Comprehensive tree services in more than 300 communities.

Pruning
Removal
Reclamation
°
Planting Plant Health
cf) _
Technology Community Civic Partners Emergency Environment

West Coast Arborists, Inc.

REQUIRED STATEMENTS
A. West Coast Arborists, Inc. (WCA) agrees to perform the services and adhere to the requirements described in this RFQ, including any addenda.

B. WCA has not included any proprietary information in this RFQ.

C. WCA assures that we will not substitute members of our designated team without approval by the City of Placentia staff which declares there is no Conflict of Interest.

D. WCA does not have any Conflict of Interests with the City of Placentia.

E. WCA's bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation. The bid is genuine and not collusive or sham.

F. WCA maintains General Liability Insurance, Business Automobile Liability Insurance, Worker's Compensation Insurance, and Professional Errors and Omissions Liability Insurance that fulfill the indemnification and insurance requirements/limits contained in the sample contract provided by the City of Placentia.
14 Setting the Gold Standard

Pruning
Exceptions
Comprehensive tree services in more than 300 communities. tts
Planting Plant Health
Removal
Reclamation
.4\r,
7f
Technology Community Civic Partners Emergency Environment

West Coast Arborists, Inc.

EXCEPTIONS
West Coast Arborists, Inc. has no exceptions to RFQ No. PW-23-02: On -Call Professional Arborist Services for the City of Placentia. We are committed to providing exceptional service, expertise, and value to our clients and look forward to the opportunity to serve your tree inventory and urban forest management needs.

By choosing our services, you can trust that our professional team will conduct a comprehensive inspection and provide detailed documentation to assist the City of Placentia in maintaining safe and visually appealing surroundings for its residents and commuters. Our approach is designed to be efficient, cost-effective, and tailored to meet the specific needs of our clients. Our experienced staff and advanced software enable us to provide superior tree care operations and effectively manage California's urban forests.
15 Setting the Gold Standard
NMI

Cost Proposal
Comprehensive tree services in more than 300 communities.

Pruning Safety
f)
Planting Plant Health Removal Reclamation
.‘4,
Technology Community Civic Partners Emergency Environment

West Coast Arborists, Inc.

COST PROPOSAL
In conformity with the terms and conditions of the contract, West Coast Arborists, Inc., hereby proposes to the City of Placentia the following schedule of compensation. Invoices will be submitted bi-monthly (1st and 15th of each month.)

DESCRIPTION

UNIT UNIT RATE

ON -CALL ARBORIST SERVICES

1. Review tree removal permits (1 -hr minimum)

2. Consulting Services including Report Writing
a. (3 -hour minimum) Travel included

3. Project Inspection (3 -hour minimum)

4. Meetings with City staff and or Contractor(s)

5. Presentation to City Staff, City Council, etc.
b. (2 -hour minimum)

6. Laboratory testing (i.e., Soil, limb, etc.)

7. Provide tree recommendations for planting

8. Respond to tree -related emergencies for
Consultation
Patrick Mahoney, President
West Coast Arborists, Inc.
10/19/23
Per hour
Per hour
Per hour
Per hour
Per Hour
Each
Per hour
Per hour
$195.00
$195.00
$195.00
$195.00
$195.00
Cost + 15%
$195.00
$195.00
16 Setting the Gold Standard

A O

OF LIABILITY INSURANCE
OAT 06/28/2023YY)
/CERTIFICATE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
AOn Risk Insurance Services West, Inc.

Los Angeles CA Office
707 Wilshire Boulevard
Suite 2600
Los Angeles CA 90017-0460 USA

CONTACT
NAME:
(AJC No. Exq: (866) 283-7122 FAX
No.): (800) 363-0105
E-MAIL
ADDRESS:

INSURER(S) AFFORDING COVERAGE
NAIC #

INSURED
West Coast Arborists, Inc.
2200 E Via Burton
Anaheim CA 92806 USA
INSURER A: Starr Indemnity & Liability Company
38318
INSURER B: Starr Specialty Insurance Company
16109
INSURER C:

INSURER D:

INSURER E:

INSURER F:

CERTIFICATE NUMBER: 570100341614
REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR
LTR I

TYPE OF INSURANCE
ADDL
INSD
SUBR
WVO

POLICY NUMBER

POLICY EFF
((MM/DD/YYYY)

POLICY EXP
IMMIDD/YYYY).

LIMITS
A
X

COMMERCIAL GENERAL LIABILITY
1000100141231
07/01/2023
07/01/2024

EACH OCCURRENCE
$2,000,000

CLAIMS -MADE X
OCCUR
SIR applies per policy terns
& conditions
D MA N
PREMISES (Ea occurrence)
$1,000,000
MED EXP (Any one person)
$5,000

PERSONAL & ADV INJURY
$2,000,000
GEN'L
AGGREGATE LIMIT APPLIES PER:

GENERAL AGGREGATE
$4,000,000

POLICY X PRO- LOC
JECT

PRODUCTS - COMP/OPAGG
$4,000,000
OTHER:

A

AUTOMOBILE LIABILITY
1000198198231
07/01/2023
07/01/2024

COMBINED SINGLE LIMIT
(Ea accident)
g2 , 000, 000
X

ANY AUTO
BODILY INJURY ( Per person)
OWNED

SCHEDULED
AUTOS
BODILY INJURY (Per accident)

AUTOS ONLY

HIRED AUTOS
ONLY
_

NON -OWNED

AUTOS ONLY

PROPERTY DAMAGE
(Per accident)

UMBRELLA LIAB
OCCUR

EACH OCCURRENCE

EXCESS LIAB

CLAIMS -MADE

AGGREGATE

DED RETENTION
B

WORKERS COMPENSATION AND

EMPLOYERS' LIABILITY Y/N
1000004228
workers Comp CA
07/01/2023
07/01/2024
x

PER STATUTE
OTH-
ER
A

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
N
NIA
1000004229
07/01/2023
07/01/2024
E.L. EACH ACCIDENT
$1,000,000
(Mandatory in NH)
If yes, describe under
Workers Comp AZ
E.L. DISEASE -EA EMPLOYEE
$1,000,000
DESCRIPTION OF OPERATIONS below
E.L. DISEASE -POLICY LIMIT
$1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) The City of Placentia, its el ected and appoi nted boards, officers, officials, agents, employees, and vol unteers are included as Additional Insured in accordance with the policy provisions of the General Liability and Automobile Liability policies. General Liability policy evidenced herein is Primary and Non -Contributory to other insurance available to an Additional Insured, but only -in accordance with the policy's provisions. A Waiver of Subrogation is granted in favor of the city of Placentia, its elected and appointed boards, officers, officials, agents, employees, and volunteers in accordance with the policy provisions of the workers Compensation policy.

CERTIFICATE HOLDER
city of P1 acenti a
Attn: City Administrator
401 E. Chapman
Placentia CA 92870 USA

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE

EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
t� ( 5.117.

QlGtd
�O� D
�,�,�,
r�Y//eO�J�li

CANCELLATION
ACORD 25 (2016/03)
©1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
Holder Identifier : ABHDO$

POLICY NUMBER: 1000198198231 COMMERCIAL AUTO
CA20481013
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

DESIGNATED INSURED FOR

COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.

This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured: West Coast Arborists, Inc.

Endorsement Effective Date: 07/01/2023

SCHEDULE
Name Of Person(s) Or Organization(s):

The City of Placentia, its elected and appointed boards, officers, officials, agents, employees and volunteers.

Attn: City Administrator, 401 E Chapman, Placentia, CA 92870 Information recuired to complete this Schedule, if not shown above, will be shown in the Declarations.

Each person or organization shown in the Schedule is
an "insured" for Covered Autos Liability Coverage, but
only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured
provision contained in Paragraph A.1. of Section II —
Covered Autos Liability Coverage in the Business
Auto and Motor Carrier Coverage Forms and
Paragraph D.2. of Section I — Covered Autos
Coverages of the Auto Dealers Coverage Form.

CA20481013
© Insurance Services Office, Inc., 2011 Page 1 of 1

POLICY NUMBER: 1000100141231 COMMERCIAL GENERAL LIABILITY Effective: 07/01/2023
CG 20 12 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - STATE OR GOVERNMENTAL

AGENCY OR SUBDIVISION OR POLITICAL

SUBDIVISION - PERMITS OR AUTHORIZATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
State Or Governmental Agency Or Subdivision Or Political Subdivision:

The City of Placentia, its elected and appointed boards, officers officials, agents, employees and volunteers Attn: City Administrator
401 E Chapman
Placentia, CA 92870
Information recuired to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II — Who Is An Insured is amended to
include as an additional insured any state or
governmental agency or subdivision or political
subdivision shown in the Schedule, subject to the
following provisions:

1. This insurance applies only with respect to
operations performed by you or on your behalf
for which the state or governmental agency or
subdivision or political subdivision has issued a
permit or authorization.

However:
a. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
b. If coverage provided to the additional
insured is required by a contract or
agreement, the insurance afforded to such
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such additional
insured.

2. This insurance does not apply to:
a. "Bodily injury", "property damage" or
"personal and advertising injury" arising out
of operations performed for the federal
government, state or municipality; or
b. "Bodily injury" or "property damage"
included within the "products -completed
operations hazard".

B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.

CG 20 12 04 13
© Insurance Services Office, Inc., 2012 Page 1 of 1

POLICY NUMBER: 1000100141231
Effective: 07/01/2023

COMMERCIAL GENERAL LIABILITY
CG 20 10 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNERS, LESSEES OR

CONTRACTORS - SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s) Or
Organization(s):

Location(s) Of Covered Operations
Where Required By Written Contract
Where Required By Written Contract
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II — Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by:

1. Your acts or omissions; or

2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:

This insurance does not apply to "bodily injury" or
"property damage" occurring after:

1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or

2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.

C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.

CG 20 10 04 13
© Insurance Services Office, Inc., 2012

POLICY NUMBER: 1000100141231
Effective: 07/01/2023

COMMERCIAL GENERAL LIABILITY
CG 20 37 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNERS, LESSEES OR

CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Additional Insured Person(s) Or
Organization(s):

Location And Description Of Completed
Operations
Where Required By Written Contract
Where Required By Written Contract
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

A. Section II — Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by
"your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and included
in the "products -completed operations hazard".

However:

1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and

2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:

If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

1. Required by the contract or agreement; or

2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the applicable
Limits of Insurance shown in the Declarations.

CG 20 37 04 13
© Insurance Services Office, Inc., 2012

POLICY NUMBER: 1000198198231 COMMERCIAL AUTO
CA 20 48 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

DESIGNATED INSURED FOR

COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.

This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured: West Coast Arborists, Inc.

Endorsement Effective Date: 07/01/2023

SCHEDULE
Name Of Person(s) Or Organization(s):

Where required by written contract
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Each person or organization shown in the Schedule is
an "insured" for Covered Autos Liability Coverage, but
only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured
provision contained in Paragraph A.1. of Section II —
Covered Autos Liability Coverage in the Business
Auto and Motor Carrier Coverage Forms and
Paragraph D.2. of Section I — Covered Autos
Coverages of the Auto Dealers Coverage Form.

CA20481013
© Insurance Services Office, Inc., 2011 Page 1 of 1

Starr Indemnity & Liability Company
Dallas, TX 1-866-519-2522
Primary and Non -Contributory Condition
Policy Number: 1000100141231 Effective Date: July 1, 2023 at 12:01 A.M.

Named Insured: West Coast Arborists, Inc.

This endorsement modifies insurance provided under the:

Commercial General Liability Coverage Part
A. SECTION IV - CONDITIONS, condition 4. Other Insurance is amended as follows:

1. The following is added to paragraph 4.a. of the Other Insurance condition:

This insurance is primary insurance as respects our coverage to the additional insured, where the written contract or written agreement requires that this insurance be primary and non-contributory. In that event, we will not seek contribution from any other insurance policy available to the additional insured on which the additional insured is a Named Insured.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

Signed for STARR INDEMNITY & LIABILITY COMPANY
;LA 7t,
Steve Blakey, President Nehemiah E. Ginsburg, General Counsel OG 107 (04/11) Page 1 of 1
Copyright © C. V. Starr & Company and Starr Indemnity & Liability Company. All rights reserved.

Includes copyrighted material of ISO Properties, Inc., used with its permission.

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06
(Ed. 04-84)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be 2.0% of the California workers' compensation premium otherwise due on such remuneration.

Schedule
Person or Organization Job Description
Any person or organization to whom you become obligated to waive your rights of recovery against, under any contract or agreement you enter into prior to the occurrence of loss.

Where required by contract
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective: 07/01/2023
Policy No.: 100 0004228 Endorsement No.:

Insured: West Coast Arborists, Inc. Premium:

S.„
Insurance Company: Starr Specialty Insurance Company Countersigned by WC 04 03 06
(Ed. 04-84)

Placentia Cit Council

AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: NOVEMBER 21, 2023
SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR ON -CALL LANDSCAPE

ARCHITECTURAL SERVICES
FISCAL
IMPACT: EXPENSE: $350,000 TOTAL CONTRACT NOT -TO -EXCEED AMOUNTS (VARIOUS CIP PROJECTS)
SUMMARY:

On October 19, 2023, Staff solicited qualifications from landscape architectural firms to create a bench list of professional consultants to provide various landscape architecture and design services for projects included within the Capital Improvement Program budget (CIP). A total of twelve (12) qualification proposal packages were received and after a comprehensive review of each proposal by the Review Committee, the five (5) top ranking firms were selected to be placed on an on -call bench list. These firms possess the experience and expertise to deliver landscape architectural services on a wide variety of CIP projects. This on -call list will be used to provide design for various types of facilities by both Public Works and Community Services. Some of these projects include landscape renovation projects for medians and parkways, as well as park renovation projects.

Staff recommends that City Council award contracts to the top five (5) ranked firms for a 3 -year term with an option for a two-year term extension based upon performance and at the discretion of the City. Each consultant shall serve on an on -call basis and with a not -to -exceed contract amount of $350,000, the cost of which will be charged to individual project budgets as those projects are budgeted in the CIP. The purpose of having multiple firms on an on -call list is to ensure efficient delivery of multiple capital improvement projects many of which may run concurrently. This approach allows the City to assign more specialized projects to those firms which have experience and expertise in delivering similar projects. This action will provide the City with available on -call services for all the landscape architectural services in support of multiple CIP projects over the next 5 years.

1.g.

Nov 21, 2023

City Council Agenda
November 21, 2023

RECOMMENDATION:

It is recommended that City Council take the following actions:

1. Approve a Professional Services Agreement with RJM Design Group, Inc., for professional consulting services to provide on -call landscape architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and

2. Approve a Professional Services Agreement with David Volz Design Landscape Architecture, Inc., for professional consulting services to provide on -call landscape architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and

3. Approve a Professional Services Agreement with MIG, Inc., for professional consulting services to provide on -call landscape architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and

4. Approve a Professional Services Agreement with Hirsch and Associates, Inc., for professional consulting services to provide on -call landscape architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and

5. Approve a Professional Services Agreement with RHA Landscape Architects, Planners Inc., for professional consulting services to provide on -call landscape architectural design services for a term of three (3) years with one (1) two-year term extension available based upon performance and at the discretion of the City, in an amount not -to -exceed $350,000; and

6. Authorize the City Administrator to approve any contract term extensions based on performance and amendments up to 10% of the contract not -to -exceed amount, or $35,000; and

7. Authorize the City Administrator to execute the above -mentioned Professional Services Agreements, in forms approved by the City Attorney.

STRATEGIC PLAN STATEMENT:

There is no specific strategic planning goal or objective associated with this agenda item.

City Council Agenda
November 21, 2023

DISCUSSION:

The City plans and budgets for capital projects as part of the annual Budget adoption. The Budget allocates funds for not only the construction of each project but also for soft costs such as professional services. In preparation for delivery of the City's various CIP projects, Staff prepared an RFQ for on -call professional landscape architectural design services. A total of twelve (12) proposals were received from qualified consulting firms with extensive experience in civil engineering services. The cumulative composite score for the top five firm's proposal is noted below:

On -Call Landscape Architectural Services
Ranking
Consultant

TOTAL SCORE
1 RJM Design Group
90 2
David Volz Design
85 3
MIG
85 4
Hirsch and Associates
80 5
RHA Landscape Architects
80 Based on each firm's extensive experience and expertise in providing professional landscape architectural services, the five (5) top -ranked firms were selected to be included in the on -call consultant bench list. By utilizing more than one firm to provide these services, the City can achieve greater flexibility in delivering capital improvement projects where landscape architectural services are utilized. Individual projects are assigned based upon the type of work to be performed as the expertise and experience of each firm will vary. For instance, firms with greater experience in planting and irrigation design would be assigned those types of projects, whereas firms with greater experience in hardscape design would then prepare those types of projects. Assigning projects in this manner will ultimately ensure the individual experience and expertise of the design to the City's projects are closely matched to the unique scope of work to be completed on each project.

The consultants providing landscape architecture and design services will work on an on -call basis and the contracts are structured on a time and materials basis, with a not -to -exceed amount.

Each firm will submit a separate cost proposal for each project for which they will provide these services. Since payment for these services is on a time and materials basis, the overall cost of the project is dependent upon the scope and complexity of the project. The complexity could require more consultant hours applied to the kind of services needed for each project. The hours allocated by each firm to the projects to which they have been assigned are negotiated and based on actual project need, the cost of which is allocated within individual project budgets and is controlled by the hourly rates provided by each firm. The overall cost to provide landscape architecture and design services will vary from project to project and is based upon the scope of work of each individual project. The proposed not -to -exceed contract amount for each agreement

City Council Agenda
November 21, 2023

is an estimate of what the City could potentially pay for these services over an initial contract term of three (3) years.

FISCAL IMPACT:

The cumulative not -to -exceed contract amount for each proposed agreement is $350,000. The award of these contracts does not commit the City to spending a specified amount for landscape architectural design services since the consultants will serve on an on -call, project by project basis. Funds for design services are budgeted as part of individual project budgets funded in the City's annual CIP Budget.

Prepared by:

Reviewed and approved:

Chris Tanio Jennifer Lampman
Deputy Director of Public Works/City Engineer Director of Finance Reviewed and approved: Reviewed and approved:
1 Luis Estevez V Damien R —A t lu a
Deputy City Administrator City Administrator
Attachments:

1. Agreement with RJM Design Group, Inc.

2. Agreement with David Volz Design Landscape Architecture, Inc.

3. Agreement with MIG, Inc.

4. Agreement with Hirsch and Associates, Inc.

5. Agreement with RHA Landscape Architects, Planners Inc.

CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH

RJM DESIGN GROUP
THIS AGREEMENT is made and entered into this 21ST day of November, 2023 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and RJM Design Group, a California corporation ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide on -call landscape architecture and design services as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have 2 Rev. 08/2017

access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A." Consultant's total compensation shall not exceed Three Hundred Fifty Thousand Dollars ($ 350,000.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.

Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A." The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time 3 Rev. 08/2017

extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of three years, ending on November 21, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. One (1) two-year extension is available on Consultant performance and at the discretion of the City. Approval of the term extension is contingent upon City Council review and approval at the conclusion of the initial three-year terms

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including 4 Rev. 08/2017

the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. 5 Rev. 08/2017

Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.

The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.

The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.

Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.

If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions as worded below:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
6 Rev. 08/2017

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self -insured retention to provide such coverage, the amount of such deductible or self -insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self -insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.

5.5. Non-limitinq. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Pro"ect Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be 7 Rev. 08/2017

changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT:

RJM Design Group
31591 Camino Capistrano
San Juan Capistrano, CA 92675
Tel: 949-493-2600
Attn: Zachary Mueting
IF TO CITY:

City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714-993-8132
Attn: Chris Tanio

6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, 8 Rev. 08/2017

or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 9 Rev. 08/2017

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City 10 Rev. 08/2017

while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
11 Rev. 08/2017

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation
Date:

Damien R. Arrula, City Administrator
ATTEST:

Robert S. McKinnell, City Clerk
CONSULTANT — RJM Design Group
Date:

Signature
Zachary Mueting, Principal
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:

Date:

Christian L. Bettenhausen, City Attorney
12 Rev. 08/2017

APPROVED AS TO INSURANCE:

Date:

Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:

Date:

Chris Tanio, Deputy Director/City Engineer
DEPARTMENTAL APPROVAL:

Date:

Luis Estevez, Deputy City Administrator
13 Rev. 08/2017

EXHIBIT A

CONSULTANT'S PROPOSAL AND SCOPE OF WORK
14 Rev. 08/2017

EXHIBIT B

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 Rev. 08/2017

On -Call Landscape Architecture 8c
Design Services
City of Placentia
_'.11111.1
October 19, 2023
A�'�i51�ir_z _
Community Inspired SpacesRJ
DESIGN
MGROUP
ti

Porque Del Arroyo Verde
Source: City of Placentia Facebook {;

Cover Letter
31591 Camino Capistrano
San Juan Capistrano, CA 92675
www.RJMdesigngroup.com
(949) 493-2600
(949) 493-2690
October 19, 2023
City of Placentia
Attn: Chris Tanio, PE, Deputy Director/City Engineer
401 E. Chapman Avenue
Placentia, CA 92870
Re: On -Call Landscape Architecture and Design Services Dear Mr. Tanio:

Community Inspired Spaces :,
RJ m DESIGN
GROUP
RJM Design Group, Inc. is pleased to submit our proposal for On -Call Landscape Architecture and Design Services for Placentia. We are very excited about the opportunity to provide our services to the City and its residents.

RJM Design Group is a multi -disciplinary landscape architectural design and planning firm with extensive experience in providing On -Call / As -Needed Professional Consulting Services to numerous municipal clients. Specific to this RFP, we are interested in providing Landscape Architectural Services including surveying, irrigation, structural, civil, electrical, and related services which may be required in connection with planning, design, and renovation of landscaped medians, parkways, and park facilities. We will be responsible for coordinating and managing each of the design disciplines for any given project, monitoring the work schedule, quality assurance and quality control, and adhering to the project schedule and budget.

RJM Design Group is proud to celebrate our 36th year in business. The key to our stability and success is our many clients with whom we have developed long-term relationships. We are committed to working closely with City staff to ensure the project development processes run smoothly and efficiently. Our goal is to work with Placentia to enhance the quality of the City's parks and open space elements for all residents to enjoy. Zachary Mueting, Principal, will be the Management Contact for this project and Tyler Page will be the Project Manager for day-to-day coordination.

Thank you for providing us with the exciting opportunity to present our team and methodology for your consideration. If you have any questions or comments after reviewing this proposal, please feel free to contact me directly by phone at (949) 493-2600 or email at [email protected].

Sincerely,
RJM Design Group
Zachary Mueting
Principal
[email protected] l (949) 493-2600
Placentia • On -Call Landscape Architecture & Design Services 11

APPENDIX B

SUMMARY SHEET
Firm Name: RJM Design Group, Inc.

Firm Parent or Ownership:

Firm Address: 31591 Camino Capistrano, San Juan Capistrano, CA 92675 Firm Telephone Number: (949) 493-2600
Firm Fax Number: (949) 493-2690
Number of years in existence: 36
Management Contact (person responsible for direct contact with the City of Placentia and services required for this Request for Proposal):

Name: Zachary Mueting Title: Principal
Telephone Number: (949) 493-2600
Email: zach@ rjmdesigngroup.com
Fax: (949) 493-2690
Project Manager (Person responsible for day-to-day servicing of the account):

Name: Tyler Page
Telephone Number: (949) 493-2600
Email: [email protected]
Title: Landscape Architect
Fax: (949) 493-2690
Types of services provided by the firm: Landscape Architecture & Design Services 2 I Placentia • On -Call Landscape Architecture & Design Services

Established in 1987, RJM Design Group has evolved into a multi -disciplinary landscape architectural, planning, and design firm committed to serving the needs of cities, public agencies, and organizations throughout California. RJM is comprised of talented individuals with varied backgrounds and interests. Among these dynamic professionals are licensed landscape architects, designers, and planners, most of whom are LEED Accredited Professionals. Each person brings a unique, yet complementary experience and passion to the firm, who will be dedicated to the duration of the project as needed.

Firm Legal Name RJM Design Group, Inc.

Type of Business California Corporation, SBE (Incorporated in 1987) Number of Years in Business 36 Years
Contact Information (949) 493-2600
List of Owners Larry P. Ryan — President, [email protected] Zachary Mueting — Secretary, [email protected]
Principal Contact Zachary Mueting / [email protected] Office Location 31591 Camino Capistrano, San Juan Capistrano, CA 92675 Firm Size 17 Personnel
Personnel (10) Licensed Landscape Architects, Project Managers (4) Technical Support
(3) Administrative Support `tea M
(3) LEED Accredited Professionals
(2) Certified Arborists
(2) FAA Part 107 Licensed Pilots

Consultant Qualifications
RJM Design Group offers landscape architectural and design services, specializing in parks and recreation and other public facilities. At RJM, we are nearing our 37th year of professional experience in working with counties, cities, and other public sectors. RJM's mission is to assist communities in the planning and design of environments that enhance the quality of life for all. Our goal is to implement the vision of the clients and the communities we serve by designing creative, functional, and fun Community Inspired Spaces.

The key to our stability and success are our many clients with whom we have developed long-term relationships. Throughout the years, we have had the good fortune to be selected as a pre -qualified On -Call / As -Needed Consultant to numerous counties, cities and agencies. These include the cities of Mission Viejo (27 years), Long Beach (26 years), Chino (26 years), Chino Hills (21 years), Aliso Viejo (18 years), Lake Forest (14 years), Los Angeles Public Works (13 years), Huntington Beach (13 years), San Dimas (13 years), County of Los Angeles (13 years), San Juan Capistrano (12 years), Ontario (10 years), Newport Beach (7 years), and Whittier (9 years).

Through this experience we strive to:

Work closely with our client to develop a clear understanding of project goals. • Provide adequate staffing to provide service to clients on a short notice. • Develop a comprehensive scope and fee summary with the necessary specialty consultants. • Develop a project schedule that identifies all important project milestones (plan submittals, review periods, public presentations, other agency interactions/review, approvals, etc.). • Exceed your expectations in providing comprehensive and well -coordinated design services.

City of Placentia
RJM Design Group, Inc.

Will Provide:

Professional Landscape Architectural and Design
Services, Project Management, Plans and
Specifications, Construction Support Services
Principal In Charge:

Zachary Mueting
Backup Principal In Charge:

Larry P. Ryan
Project Manager:

Tyler Page
Additional Project Landscape Architects:

Eric Chastain
Andrew Steen
Tamara McClory
Civil Engineering
civTEC
Tom Carcelli
Electrical
Engineering
FBA Engineers
Bill Zavrsnick
Irrigation Design
Glasir Design
Chris Curry
Architect
SVA Architects
Bob Simons
Team resumes included at end of proposal
�j 1 y • r
�, ,.Akry ��.�i h M� rt �.`h ti './IY -.''' �'(�A � 1, �M I. i. l ` qe r aw � �
_ � �. �W •.t: � 'aft«.. s1� ,��` ti,� 'il *�
•
•
ikk Easter Eggcitement at Kraerner Memorial Park
Source: City of Placentia, Facebook

Allocation of Resources

QUALITY ASSURANCE
The success of RJM Design Group can best be measured by our numerous long-term relationships with our valued clients. In order to foster these relationships, our goal is to produce a high -quality product in the most effective manner possible by utilizing our proven QA/QC procedures.

Our Quality Assurance Program is process -oriented and begins with experienced staff along with our firm's commitment to ongoing education. Our experience is based on hundreds of successful projects and gratified clients. Our staff is encouraged to continually pursue expanding their current knowledge base in order to allow us to be at the forefront of our industry. Continuing education is pursued in the following areas:

AIA - American Institute of Architects
ISA CA - International Society of Arborists, Certified Arborist ASLA - American Society of Landscape Architects
CPSI - Certified Playground Safety Inspector
LEED - Sustainable Practices
PSMJ - Project Management
QSP & QSD - Qualified SWPPP Practitioner and Developer
STMA - Sports Turf Managers Association
In addition to our well-educated and seasoned professionals is our thorough understanding of the project development process. This allows us to share information with our consultant team and clients so that our projects evolve in a proactive and well -orchestrated manner. Communication among staff, team members and client include the following project parameters:

Project Goals - clearly identified.

Program Needs - confirmed with the client.

Schedule - a project schedule is established at the onset which outlines the process evolution, major milestones, submittal dates, reviews, approvals, bid, construction, project opening, one- year follow up/review.

Budget - understanding the budget is critical to a project's success. The project budget is clarified (client staff, consultant fees, entitlement costs, construction costs, etc.) versus construction budget.

Construction Estimates - RJM maintains an extensive library of unit costs that are accuired through our numerous public bids, as well as from specialty consultants and indepencent cost estimators. This allows our preliminary opinion of probable construction costs to accurately reflect the anticipated contractors' bids.

Our office environment is an open studio that allows for continual sharing of ideas and collaboration between our experienced principals, project managers, and staff members. We believe that this interaction promotes effective communication that is vitally important to the success of every project.

Team meetings are scheduled at regular intervals to ensure that accurate communication on key project aspects is shared and understood.

Noteworthy to RJM and unique when compared to other firms, is that the same design team, individual staff members responsible for all preliminary design phases, will continue on and retain responsibility for the preparation of the final construction documents. We believe that this approach allows for a more consistent and accurate method of ensuring that all of those special details discussed in the design phase are carried throughout the final construction document process. This method is fundamental for maintaining quality assurance, limiting change orders, and effectively controlling construction costs.

The continual monitoring of project evolution provides the ability to confirm that appropriate progress is being made on an ongoing basis. This review is instrumental in confirming that project goals, program needs, schedules and budgets are as intended and that unforeseen changes, "curve balls", do not occur inappropriately.
6 I Placentia • On -Call Landscape Architecture & Design Services

Allocation of Resources (continued)

QUALITY CONTROL PLAN
Our open office "bullpen" setting is especially conducive to regular milestone reviews and monitoring of a project. This review plays a central role in our quality control effort. The importance of plan review, checking, and cross-checking cannot be overemphasized, given the complexity and time constraints under which construction documents are often produced. Our review benchmarks include:
• Documents are comprehensively checked at key milestones and regular intervals. • One person checks all important dimensions, gradients and utility infrastructure. • The person responsible for the drawings reviews the specifications, and the specifier reviews the drawings.
• Regular consultant team meetings are held to review the documents produced by each for coordination (utility, civil, electrical, etc.)
• The Principal Landscape Architect will be ultimately responsible for all work produced under his or her direction. A constant review process is implemented in all phases of the work.

The Client is involved in reviewing plans at regular intervals and approving the construction documents before they are issued for bid.

Another integral component in our quality control process is the utilization of our "RJM lessons learned checklist." This checklist contains the learning experiences that we have encountered over 34 years of project development. It is a useful tool that allows us to systematically review our work and that of our consultant team to ensure that we are applying the collaborative experience learned to the benefit of our projects.

In addition to our in-house quality control efforts, we are also continually learning and applying the ongoing "lessons learned" from our outside plan check services provided to multiple agencies. This methodical approach to outside projects gives us the unique advantage of reviewing our own plans and specifications with an impartiality that allows for a fresh and unbiased evaluation.

COMMUNICATIONS APPROACH
An assigned Project Manager from RJM Design Group for the specific project will be the main point of contact with the City for the life of the project. RJM Design group will act as the project lead and main coordinator for all project deliverables. All communications from sub consultants will be conducted through RJM Design Group.

1. Consultants can participate in online virtual meetings via Zoom, Microsoft Teams, or other video conferencing applications. Meetings to be held at regular intervals during the early phases of the project and continue on an as -needed basis thereafter to assess progress and provide direction throughout the performance of the services and preparation of the project deliverables.

2. RJM will prepare all meeting agendas for identified scheduled meetings with the City and provide a summary of key issues with action items (meeting notes) discussed at each meeting.

Placentia • On -Call Landscape Architecture & Design Services l 7

Understanding of Scope of Work
Project Approach Summary Table
Phase
Approach Deliverables
Kick -Off
Kick -Off meeting with City
On -site review
Request for Information
Project Schedule
Preliminary Design
Obtain survey
Overlay project base with existing utilities
Prepare Schematic Design Plans
Prepare for and facilitate a design workshop
Meet with City Project Manager for review
Schematic Design Plans
Statement of Probable
Construction Costs
City's Project Manager
comments
Design Development
Prepare refined Schematic Design Plans
Prepare product cut sheets and color samples
Meet with City Project Manager for review
Refined consensus plan
color graphics, refined
preliminary construction
cost estimate
Product cut sheets and
color samples
Construction Documents
Prepare drawings and specifications based on
approved Design Development Documents,
setting forth in detail the landscape
requirements for the project
Prepare final Statement of Probable
Construction Costs
Develop and prepare technical specifications
Construction Drawings
Statement of Probable
Construction Costs
Technical Specifications
Agency Approval
Submit plans, specifications and cost estimate
to the City for plan check, review and final
approval
Submit project documentation to the affected
agencies, as well as City department (as
required)
Revise plans and specifications in response to
City and other agency comments, resubmit for
review and approval
Final approved plans,
specifications and cost
estimate
Bidding
Assist the City with questions, clarifications, or
conflicts that arise during the Bidding Phase
Addenda as a result of bid
clarifications
Construction
Administration
Conduct pre -construction conference
Review submittals and shop drawings
Conduct job site meetings
Prepare final punch list
Request for information,
change order requests
and other related
communications
Final walk-through and
punch list
Close -Out
Conduct final job site meeting and review of the
entire facility
Conduct a second walk-through when all punch
list items have been corrected, at which time a
Final Notice of Completion shall be filed by the
City.

Prepare As -built record drawings
As -built record drawings
8 l Placentia • On -Call Landscape Architecture & Design Services

Understanding of Scope of Work (continued)

LANDSCAPE ARCHITECTURE SERVICES
The following Draft Scope of Services outlines the various tasks associated with the preparation of improvement plans for a variety of community projects. We have included an optional service that outlines a public workshop process that we have utilized successfully for numerous community projects. Tasks and methodology below are based upon our experience with similar projects. Our proposed scope of work is general in nature to give you some idea of the design process we envision.

This is a "Draft" approach that is subject to review and refinement per City comments and direction.

In collaboration with City staff, our Design Team shall review, elaborate upon, and clarify the overall objectives for the development of your project.

PHASE 1.0 - PRELIMINARY DESIGN

1. Project Familiarization (research, site reconnaissace, opportunities and constraints)

2. Prepare a Draft Scope of Work and anticipated Schedule

3. Meet with City and Design Team to review scope of work and refine as necessary

4. "Taking Part" Community Workshop (Optional Service) —can be provided in a "virtual" format

5. Commence preparation of Preliminary Design (including plans and cost estimate)

6. Meet to review Preliminary Plans/Cost Estimate and revise as necessary per City comments

7. Prepare for and attend community/public presentation as desired by City

8. Refine Preliminary plans based on public comments and City direction

9. Prepare for and attend public review meeting to obtain City approval PHASE 2.0 - DESIGN DEVELOPMENT

1. Based upon approved Preliminary Plan, prepare Design Development Plans indicating the proposed site components. Provide plan enlargements and catalog cut sheets to clearly define all site elements.

2. City to review and approve Design Development Plans, plan enlargements, and catalog cut sheets, to evaluate project goals, budget, and long term maintenance considerations.

3. Based on the nature and complexity of the project, we shall assist the City in securing the services of a Construction Management firm with the desired level of expertise in the specific type of project.

PHASE 3.0 - CONSTRUCTION DOCUMENTS
This phase of a project consists of the preparation of the construction documents to include final drawings, specifications, calculations, and final cost estimates based upon the approved Preliminary Design Plans. Construction drawings will be submitted at 90% complete for review, revised, and finally 100% complete construction drawings will be submitted for city review and approval.

1. Landscape Design/Documentation
Services during the Construction Documents Phase consist of preparation of drawings and specifications based on approved Design Development Documents, Setting forth in detail the landscape requirements for the project including:
a. Site construction/layout plans
b. Planting plans
c. Irrigation plans
d. Details
Placentia • On -Call Landscape Architecture & Design Services l 9

Understanding of Scope of Work (continued)

2. Civil Design/Documentation (if needed)
Services during the Construction Documents Phase consist of preparation of final civil engineering calculations, drawings and specifications based on approved Design Development Documents, setting forth in detail the civil construction requirements for the project.
a. Prepare precise grading/site plan.
b. Prepare on -site area drain plans.
c. Prepare quantity and cost estimate for items shown on grading/site plan. d. Review and edit project specifications for site development and site utility construction items.

3. Electrical Design/Documentation (if needed)
Final drawings and specifications shall be completed at the Contract Documents Phase. All power, lighting and control schemes, complete with diagrams and details shall be finalized.

4. Statement of Probable Construction Cost

5. Submit plans to the City at 90% completeness for review

6. Meet with City to review plan check comments

7. Revise plans per plan check comments

8. Provide approved and digitally signed PDF plans and specifications to the City for pubic notice and formal bidding.

PHASE 4.0 - BIDDING AND NEGOTIATION
Following the City's approval of the Construction Documents and of the most recent Statement of Probable Construction Cost, we shall provide those services necessary to assist the City in obtaining bids or negotiated proposals and in awarding and preparing contracts for construction.

PHASE 5.0 - CONSTRUCTION SERVICES
The Construction Contract Administration Phase shall provide those services necessary for the administration of the construction contract.
1 Office construction administration
Services consist of:
a. Review and approval of submittals
b. Review and response to RFI's with supplemental drawings, specifications and interpretations in response to requests for information by Contractor.

2. Construction field observation: Services consist of visits to the project site at intervals appropriate to the stage of construction or as otherwise agreed in writing to become generally familiar with the progress and quality of the work and to determine in general if the work is proceeding in accordance with the Contract Documents, and preparing related reports and communications. (Number of site visits to be determined based on scope of construction and construction period).
10 I Placentia • On -Call Landscape Architecture & Design Services

References
2023 ON CALL DESIGN SERVICES
RJM Design Group has performed On Call Design Services for numerous cities within the past 36 years in business.

Here is a summary of On Call Design Services we have been performing within the past 5 years:

Client: CITY OF ALISO VIEJO
Contact: Shaun Pelletier, City Engineer
12 Journey, Suite 100
Aliso Viejo, CA 92656
phone: (949)425-2533
email: [email protected]
Service Type:

Current Contract: Landscape
Architecture, Inspection Services,
Plan Check Services (On -Call Since 2005)
Contract Duration: July 2022 —
June 2025
Principal in Charge:

Zachary Mueting
Larry P. Ryan
RJM Team:

Andrew Steen
Eric Chastain
Client: CITY OF HUNTINGTON BEACH
Contact: Ashley Wysocki, Director of
Community & Library Services
2000 Main Street
Huntington Beach, CA 92648
phone: (714) 374-5302
email: [email protected]
Service Type/Project Description:

Current Contract: On Call Landscape
Design Services (On -Call Since 2010)
Contract Duration: January 2022 —
January 2025 (minimum)
Principal in Charge:

Zachary Mueting
Larry P. Ryan
RJM Team:

Tamara McClory
Tyler Page
Client: CITY OF LAGUNA NIGUEL
Contact: Erica Roess, Senior Planner
Community Development Dept.
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
phone: (949) 362-4067
email: [email protected]
Service Type:

Current Contract: Landscape
Architecture and Plan Check Services
(On -Call Since 2016)
Contract Duration: May 2021 —
June 2025
Principal in Charge:

Zachary Mueting
Larry P. Ryan
RJM Team:

Andrew Steen
Tamara McClory
Client: CITY OF LONG BEACH
Contact: Eric Lopez
Director of Public Works
City of Long Beach
411 W. Ocean Blvd.

Long Beach, CA 90802
phone: (562) 570-5690
email: [email protected]
Service Type:

Current Contract: Landscape Design and
Plan Check Services (On -Cali Since 1997)
Contract Duration: August 2014 —
August 2023
Principal in Charge:

Zachary Mueting
Larry P. Ryan
RJM Team:

Tamara McClory
Tyler Page
Andrew Steen
Larry Mouri
Client: CITY OF MISSION VIEJO
Contact: Keith Rattay
Assistant City Manager
200 Civic Center Drive
Mission Viejo, CA 92692
phone: (949) 470-3018
email: [email protected]
Service Type/Project Description:

Current Contract: On Call Consultant
Services, Landscape Architecture
Services, and Plan Check Services
(On -Call Since 1996)
Contract Duration: July 2022 — June
2024
Principal in Charge:

Zachary Mueting
Larry P. Ryan
RJM Team:

Tyler Page
Andrew Steen
Eric Chastain
Client: CITY OF NEWPORT BEACH
Contact: Dave Webb
Public Works Director
100 Civic Center Dr.

Newport Beach, CA 92660
phone: (949) 644-3330
[email protected]
Service Type/Project Description:

Current Contract: On Call Consultant
Services, Landscape Architecture
Services (On -Call Since 2016)
Contract Duration: June 2022 — June
2025
Principal in Charge:

Zachary Mueting
Larry P. Ryan
RJM Team:

Tamara McClory
Tyler Page
Client: CITY OF SAN JUAN

CAPISTRANO
Contact: Joe Parco, City Engineer
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
phone: (949) 443-6353
email: [email protected]
Service Type/Project Description:

Current Contract: On Call Landscape
Design Services (On -Call Since 2011)
Contract Duration: January 2020 —
December 2022
Recently received renewal in Dec 2022
Principal in Charge:

Zachary Mueting
Larry P. Ryan
RJM Team:

Craig Sensenbach
Tyler Page
Client: CITY OF WHITTIER
Contact: Luis G. Escobedo, AICP,
Senior Planner
13230 Penn Street
Whittier, CA 90602
phone: (562) 567-9320
email: lescobedo@cityofwhittierorg
Service Type: Principal in Charge:

Current Contract: Landscape Design and Zachary Mueting
Plan Check Services Larry P. Ryan
(On -Call Since 2014) RJM Team:

Andrew Steen
Contract Duration: July 2016 — June
2026
Placentia • On -Call Landscape Architecture & Design Services 1 11

Yorba Linda Adventure Playground
Yorba Linda, CA
Start/End Dates:

Project Size:

Design Cost:

Construction Cost:

Dec 2017 - April 2023

2.S acres
$552,000
$6M
A d o c n t u r e
P1auround
Client Reference
Jeff Ruth, Recreation Superintendent
phone: (714) 961-7161
email: [email protected]
Project Summary
Built approximately 35 years ago, Yorba Linda Adventure Play area was due for an upgrade. A new building and public health codes needed to be addressed as well as the aging infrastructure. The park was just used for summer camps, but the City wanted to make most of the park and open it to the public through out the year. The City was interested in modernizing the facility, but wanted to preserve past elements of the existing park, such as the fort building area. Outdated elements would be transformed into new features that both the public and summer camps could enjoy.

Existing features like fort building, wiffleball play and a waterslide were kept in the new design. New features include a spray play area, elevated tree houses with connecting catwalks, a zipline, and a large shade structure were implemented. The City performed two public input workshops as well as a workshop for the summer camp participants to gain design ideas. The City and RJM Design Group then combined all the input gathered at the workshops into the final design which kept the fort building area (for summer camps) separate from the public area of the new park.

Project Team
Principal:

Project Manager:

Larry Ryan
Eric Chastain
Community Inspired Spaces

RJ MDESIN
GROUP
12 l Placentia • On -Call Landscape Architecture & Design Services

Pavion Park
Mission Viejo, CA
Project Timeline:

Project Size:

Design Cost:

Construction Cost:
2013-2015

0.9 acres
$120,000
$1M
Project Summary
Client Reference
Keith Rattay
Assistant City Manager
City of Mission Viejo
200 Civic Center Drive
Mission Viejo, CA 92691
(949) 470-3014 l [email protected]
Originally built in 1988, Pavion Park was Orange County's first Accessible Playground and was recently updated to a Universal Access Play Area. The park is adjacent to Phillip J. Reilly School, a regional school for programs focused on children with disabilities.

With the mixture of play elements and shaded seating areas amongst the landscaping, the playground was transformed into a barrier -free play area full of learning experiences. The park has incorporated educational opportunities based upon features of the nearby Oso Creek.

The new park features three (3) different types of swings, a climbing boulder, benches, and picnic tables. Unique features such as animal footprints in the resilient surfacing lead you from an information panel to a cut out of the animal itself. The park also includes a sensory maze providing lessons on numbers, colors, shapes, and the alphabet.

Project Team
Principal:

Project Manager:

Larry Ryan
Eric Chastain
Community Inspired Spaces :,
R,JM
Placentia • On -Call Landscape Architecture & Design ervices 1 13 DESIGN
GROUP

C. David Molina Park
Long Beach, CA
Project Completion: 2018
Project Size: 3 acres
Design Cost: $401,500
Construction Cost: $3.7M
Client Reference
Brian Geis
Vice President of Development
Brandywine Homes
(949) 296-2400 x105
Project Summary
Molina Park is a three -acre neighborhood park that shares its western border with the Dominguez Gap Wetlands Trail along.the Los Angeles River. The park answers the City of Long Beach's need for additional neighborhood park space.

Park amenities include an innovative play area, colorful wind sails that offer shade and interest, a state of the art organic fill synthetic turf soccer field, a group fitness equipment area with individual fitness stations along a loop walking trail, parking for fifty cars, restroom building, picnic tables, low water use trees and shrubs and access to the adjacent bike trail.

The design character will attract the active neighborhood user and soccer families, as well as the passive park user seeking nature and green space within an urban setting. The park was dedicated to the late C. David Molina, an emergency room physician who treated many low income, uninsured residents in the community.

Project Team
Principal: Larry Ryan
Project Manager: Pamela Burton
Community Inspired Spaces :,

RJ MGROUP
DESIGN
14 I Placentia • On -Call Landscape Architecture & Design Services

Los Osos Village Center
Mission Viejo, CA
Completion Date:

Project Size:

Design Cost:

Construction Cost:
2025

4.5 Acres
$215,000
$46M
• kik
rF
4‘14 r
Client Reference
Keith Rattay
Assistant City Manager/
Director of Public Services
City of Mission Viejo
(949) 470-3014
[email protected]
Project Summary
Thanks to community input, the Mission Viejo Downtown core area will be redeveloped to include a walkable village that directly connects Mission Viejo's Library and City Hall to Oso Creek and the Oso Creek Trail network. The property's close proximity to Oso Creek provides a great opportunity to "Connect to the Creek", which is one of the Core Area Vision Plan's core guiding principles.

This vibrant paseo will introduce new outdoor lifestyle experiences in dining, retail, entertainment, as well as a space for public art and live entertainment. The Mission Viejo community believes this new paseo will become a lifestyle destination for locals and visitors with ample leisure activities.

Construction for the revitalized Mission Viejo Downtown area is set to begin in 2024.

Project Team
Principal:

Project Manager:

Larry Ryan
Eric Chastain, Tyler Page
Community Inspired Spaces
R ri
DESIGN
GROUP
Placentia • On -Call Landscape Architecture & Design Services 1 15

Ontario Town Square
Ontario, CA
Project Timeline:

Project Size:

Design Cost:

Construction Cost:
2011-2014

2.17 acres
$850,000
$5.3M
Client Reference
Roberto Perez - Retired
Philip Marino, Planning Department
City of Ontario
(909) 395-2036
[email protected]
Project Summary
RJM Design Group was the Prime Consultant for the Ontario Town Square. The Town Square is a central downtown gathering place and host to a number of community events. Town Square is organized on a diagonal view corridor and pedestrian promenade from the southwest corner of the site at Euclid on axis to the existing library, with pedestrian connections to City Hall. Town Square is designed to be flexible, capable of holding a number of different events and activities throughout the year, while creating a unique retreat for the downtown shopper, worker, and adjacent residences.

Spaces of different scale and atmosphere are developed along the central promenade, spiraling away from the central clock tower focal element. The amphitheater stage with covered shade structure element is located on the east side of the square with large grassy area for amphitheater seating and large open space to provide flexibility for various community events.

Project Team
Principal: Larry Ryan
Project Manager: Larry Mouri
Community Inspired Spaces

RJMDESIGN
GROUP
16 l Placentia • On -Call Landscape Architecture & Design Services

Esencia Sports Park
References
Rancho Mission Viejo, CA
Project Completion: 2020
Project Size: 30 acres
Design Cost: $1,887,600
Construction Cost: $24M
Client Reference
Jennifer Taylor
Senior Project Manager
Rancho Mission Viejo Company
28811 Ortega Highway
San Juan Capistrano, CA 92693
(949) 240-3363 I [email protected]
Project Summary
Orange County's newest community, Rancho Mission Viejo, is located off Ortega Highway in South Orange County. It is home to a master planned 30 acre sports park unlike any other. Nestled in a natural rolling southern California landscape setting the environmental design of Esencia Sports Park is modeled after ranch industrialized facilities with board form buildings, steel I-beam shade structures, lighting, and landscape.

This rustic sports park offers both private and public amenities including: two (2) baseball fields, one (1) softball field, custom designed restroom and concessions building, one (1) synthetic multi -use field, one (1) playground, two (2) dedicated tennis and eight (8) dedicated pickle ball courts, and parking. Additional passive support amenities include hiking trails, exercise stations, and picnicing.

The sports park also offers community aquatic facilities overlooking the park complete with restrooms, a splash pad, lap swim lanes, open recreational swimming, as well as BBQ and cabana lounge areas. The site itself was designed to eliminate the need for expensive retaining walls while maximizing the buildable area through terraced pads and elevated concourses. The resulting design created hillside terraced seating, and elevated concessions allowing for maximum spectator viewing opportunities in a cost effective manner.

The new Esencia Sports Park is designed to fulfill much of the recreational needs identified for this new community.

Project Team
Principal:

Project Manager:

Larry P. Ryan
Zachary Mueting
Community Inspired Spaces :,

RJ M DESIGN
GROUP
Placentia • On -Call Landscape Architecture & Design Services 117

Lake Forest Sports Park & Recreation Center
Lake Forest, CA
Year Delivered:

Project Size:

Design Cost:

Construction Cost:
2014

86.2 acres
$2.3M
$35.9M
Client Reference
Debra DeBruhl Rose, City Manager
City of Lake Forest
25550 Commercentre Drive
Lake Forest, CA 92630
(949) 461-3414 I [email protected]
Project Summary
The Lake Forest Sports Park Master Plan included the acquisition and compilation of four separate parcels of land totalling 100 acres. The park itself covers 86.2 acres with 57 acres of terraced pads devoted to sports field uses. Recreation elements include five ball fields, two basketball courts, two tot lots, two restroom/concession buildings, batting cages, two synthetic soccer fields, 230,000 SF natural grass area capable of multiple field layouts for tournaments/events, as well as an exercise par course.

The sports park also includes a 25,000 SF Recreation Center as well as a stage area and support infrastructure throughout a 100,000 SF natural grass area designed for large community events.

In addition to the active recreation amenities, sustainable design elements have been woven into the fabric of the sports park. Bio-retention areas collect run off water and treat it before it is released into adjacent streams. Recycled water is used in the restroom buildings reducing the demand on potable water.

Additionally, Glass Creek has been designed to preserve all natural systems that previously occupied the site before the park's development.

Project Team
Principal: Larry P. Ryan
Project Manager: Craig Sensenbach
Community Inspired Spaces ii,

RJMDESIGN
GROUP
18 I Placentia • On -Call Landscape Architecture & Design Services

APPENDIX C

CERTIFICATION OF PROPOSAL TO THE CITY OF PLACENTIA

1. The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFQ), dated September 2023, and to be bound by the terms and conditions of the RFQ.

2. This firm has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the proposer and that the proposer is responsible for them.

3. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.

4. The proposal includes all of the commentary, figures and data required by the Request for Proposal, dated September 2023.

5. This firm has carefully read and fully understands all of the items contained in Section 7, General Requirements. This firm agrees to all of the general requirements except for those disclosed by the firm in project proposal, listed on an attachment.

6. The proposal shall be valid for 90 days from September 28, 2023.

Name of Firm: RJM Design Group, Inc.

By:
zed Signature)
Type Name: Zachary Mueting
Title: Principal
Date: October 19, 2023
Placentia • On -Call Landscape Architecture & Design Services 1 19

Project Team Resumes
Zachary Mueting, LLA, LEED
AP (BD+C)
Principal -in -Charge
RJM Design Group, Inc.

Zachary has been with RJM Design
Group since 2005. Zachary is a
licensed landscape architect, a strong
background in recreation planning
and design. His experience is unique
having developed proficiency in all
areas of RJM's business capacity including construction documentation, construction observation, facility
design, as well as community outreach and facilitation.

This experience, along with his education, professional accreditation, and publication of community consensus
building techniques enables him to fulfill his role in
leading many different types of project development.

Licenses
• Landscape Architect / CA 5731
• Legacy LEED AP Building Design + Construction
• FAA 107 Licensed Remote Drone Pilot
Education
• Masters Degree, Landscape Architecture, California
Polytechnic State University, Pomona
• Bachelor of Science, Information Technology, Colorado Technical University
• Bachelor of Science, Information Systems Management,
Colorado Technical University
On -Call Services
• On -Call Design Services, City, County, & Port of San Diego, CA
• On -Call Design Services, City of Aliso Viejo, CA
• On -Call Design Services, City of Chino Hills, CA
• On -Call Design Services, City of Fresno, CA
• On -Call Design Services, City of Huntington Beach, CA • On -Call Design Services, City of Laguna Niguel, CA
• On -Call Design Services, City of Lake Elsinore, CA
• On -Call Design Services, City of Lake Forest, CA
• On -Call Design Services, City of Long Beach, CA
• On -Call Design Services, City of Los Angeles, CA
• On -Call Design Services, City of Mission Viejo, CA
• On -Call Design Services, City of Newport Beach, CA
• On -Call Design Services, City of Ontario, CA
• On -Call Design Services, City of Sacramento, CA
• On -Call Design Services, City of San Juan Capistrano, CA
• On -Call Design Services, City of Santa Ana, CA
• On -Call Design Services, City of South El Monte, CA
• On -Call Design Services, City of West Sacramento, CA • On -Call Design Services, County of Los Angeles,
LA County Development Authority (LACDA), Los
Angeles, CA
• On -Call Design Services, County of Orange, Orange
County Public Works, Orange County, CA
• On -Call Design Services, County of San Bernardino,
Special Districts Department, CA
20 I Placentia • On -Call Landscape Architecture & Design Services Larry P. Ryan, LLA, ASLA
Principal -in -Charge
RJM Design Group, Inc.

Larry Ryan's passion for creating
meaningful public spaces for people
to enjoy led him to co-found RJM
Design Group over 30 years ago.

The long-term relationships that he
develops and maintains with clients,
spans decades. He has worked with
numerous communities throughout
California and Nevada, where his project involvement
encompasses all phases of development, including the
provision of As -Needed Design Services for our municipal clients.

Education
• Bachelor of Science, Landscape Architecture,
California Polytechnic State University, Pomona, CA
Licenses
• Landscape Architect / CA 2502 / AZ 25241 / NV 366
Parks
• Alicia Park, Mission Viejo, CA
Aurora Park, Mission Viejo, CA
• Bonita Creek Park Renovation, Newport Beach, CA
• Cedar Grove Park, Tustin, CA
• Cesar E. Chavez Park, Long Beach, CA
• Chino Hills Community Park, Chino Hills, CA
• Citrus Ranch Park, Tustin, CA
• College Park, Oxnard, CA
• Florence Joyner Olympiad Park, Mission Viejo, CA
• Grand Avenue Soccer Field Restoration, Chino Hills, CA • Grant Howald Park, Newport Beach, CA
• Heritage Park, Tustin, CA
• Los Serranos Park, Chino Hills, CA
• Mariners Park Renovation, Newport Beach, CA
• Ontario Town Square, Ontario, CA
• Portola Park, Lake Forest, CA
• Pinehurst Park, Chino Hills, CA
Veterans Memorial Park, Carlsbad, CA
On -Call Design Services
• On -Call Design Services, City, County, & Port of San Diego, CA
• On -Call Design Services, City of Aliso Viejo, CA
• On -Call Design Services, City of Chino Hills, CA
• On -Call Design Services, City of Fresno, CA
• On -Call Design Services, City of Huntington Beach, CA • On -Call Design Services, City of Laguna Niguel, CA
• On -Call Design Services, City of Lake Elsinore, CA
• On -Call Design Services, City of Lake Forest, CA
• On -Call Design Services, City of Long Beach, CA
• On -Call Design Services, City of Los Angeles, CA
• On -Call Design Services, City of Mission Viejo, CA
• On -Call Design Services, City of Newport Beach, CA
• On -Call Design Services, City of Ontario, CA
• On -Call Design Services, City of Sacramento, CA
• On -Call Design Services, City of San Juan Capistrano, CA On -Call Design Services, City of Santa Ana, CA

Project Team Resumes (continued)
Tyler Page, LLA
Landscape Architect
RJM Design Group, Inc.

Tyler Page has been with RJM Design
Group since 2018. He is a licensed
landscape architect with a background
in landscape design, construction
document production, and 2D/3D
graphics preparation.

Tyler leads the GIS department for RJM Design Group
and specializes in ArcGIS Pro mapping, Survey 123 survey development, and Business Analyst. Our goal is to provide agencies (public or private) a robust way to understand the needs/desires of the community and enable convenient
ways for those community members to participate.

Licenses
• Landscape Architect / CA 6648
Education
• Bachelor of Science, Landscape Architecture, California Polytechnic State University, Pomona - Magna Cum
Laude
• Ornamental Horticulture, Saddleback College, Mission
Viejo - Dean's List
Parks
Crawford Canyon Park, North Tustin, CA
Grant Howald Park, Newport Beach, CA
Ford Park Playground, Bell Gardens, CA
Drake Chavez Park Access Stairs, Long Beach, CA
Jesse Owens Community Park Playground Replacement,
Los Angeles County, CA
Peace Park, Long Beach, CA
North Park, Inglewood, CA
TeWinkle Park Improvements, Costa Mesa, CA
La Novia Park Improvements, San Juan Capistrano, CA
•
•
•
•
•
•
•
•
Sports Facilities
• Esencia Sports Park, Rancho Mission Viejo, CA
• Santa Monica Civic Sports Field, Santa Monica, CA
• Mira Mesa Sports Park, San Diego, CA
• Arroyo Park Synthetic Turf Replacement, Newport
Beach, CA
• De Anza Soccer Field Synthetic Turf Replacement,
Ontario, CA
Aquatics Facilities
• Bell Gardens Aquatics Center, Bell Gardens, CA
• Gardena Community Aquatics & Senior Center, Gardena,
CA
• Margarita Recreation Center, Temecula, CA
Eric Chastain LLA, LEED AP
(BD+C)
Principal Project Manager
RJM Design Group, Inc.

Eric Chastain is experienced in all
phases of the design process from
program development and site analysis,
to conceptual design, construction
documentation and construction
observation. Mr. Chastain's experience in
planning and landscape architecture includes; urban design and rehabilitation, streetscape master planning and final development, park design, multi -density residential housing and commercial development.

Licenses
• Landscape Architect / CA 3411
• LEED Accredited Professional
Education
• Bachelor of Science, Landscape Architecture,
California Polytechnic State University, Pomona, CA
• Minor in Irrigation Desig/\n California Polytechnic State University, Pomona,
Parks
• Alicia Park, Mission Viejo, CA
• Amelia Mayberry Skate Park, Whittier, CA
• Aurora Park, Mission Viejo, CA
• Ayala Park Master Plan, Chino, CA
• Central Park, Santa Clarita, CA
• Cesar E. Chavez Park , Long Beach, CA
• Chino Hills Community Park/Community Center, Chino
Hills, CA
• Col. Bill Barber Marine Corps Memorial Park, Irvine, CA • College Park, Oxnard, CA
• College Park, Oxnard, CA
• Cordova Park, Mission Viejo, CA
• East Chino Park Site, Chino, CA
• Elijah "Lige" Morris Memorial Park, Tehachapi, CA
• Encinitas Community Park, Encinitas, CA
• Eucalyptus Business Park, Chino, CA
• Flamenco/Pinecrest Parks, Mission Viejo, CA
• Florence Joyner Olympiad Park, Mission Viejo, CA
• Foxfield Park, Westlake Village, CA
• Hart Memorial Park, Bakersfield, CA
• Heritage Way Park, Tustin, CA
• Mariners Park Improvements, Newport Beach, CA
• Mission Viejo Core Area Vision Plan, Mission Viejo, CA • San Gabriel Riverview Park, Bellflower, CA
• Sea Terrace Park, Dana Point, CA
• The Park at Riverwalk, Riverside, CA
• Veterans Memorial Park, Carlsbad, CA
• Von Ruiten Pocket Park, Bellflower, CA
• Yorba Linda Adventure Playground, Yorba Linda, CA
Placentia • On -Call Landscape Architecture & Design Services 121

Project Team Resumes (continued)
Andrew Steen, LLA, Certified
Arborist
Associate Landscape Architect
RJM Design Group, Inc.

Andy Steen has been a part of RJM
Design Group since 2014. He is a
licensed landscape architect and
certified arborist, with a strong
background in landscape materials,
construction, and detailing. With over
20 years of experience designing parks and community
facilities, Andy has a unique way of blending old techniques with modern design ideas. He has served as Project
Manager on many park design projects. Andy offers
organizational, communication, and team coordination skills that contribute to the success of any project large or small.

Parks
• Cherry Park, Lake Forest, CA
• Cordova Park, Mission Viejo, CA
• Drake Chavez Park, Long Beach, CA
• Jaswant Singh Khalra Tot Lot Replacement, Fresno, CA
• Larry Gury Community Park, Sacramento, CA
• Los Serranos Park, Chino Valley Unified School District, Chino Hills, CA
• Murdy Park, Huntington Beach, CA
• Nottoli Community Park, Sacramento, CA
• Pinehurst Park, Chino Hills, CA
• Portola Park, Lake Forest, CA
• Worthy Park, Huntington Beach, CA
• Yorba Linda Adventure Playground, Yorba Linda, CA
• 17th Street Park, Huntington Beach, CA
Sports Facilities
• Don Knabe Golf Center, Norwalk, CA
• Drake Chavez Park Soccer Fields, Long Beach, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Felipe Tennis Center, Mission Viejo, CA
• Mira Mesa Sports Park, San Diego, CA
On -Call Experience
• On -Call Plan Check Services, City of Aliso Viejo, CA - On -Call Plan Check Services, City of Chino, CA
• On -Call Plan Check Services, City of Laguna Niguel, CA • On -Call Plan Check Services, City of Laguna Woods, CA - On -Call Plan Check Services, City of Mission Viejo, CA - On -Call Plan Check Services, City of San Dimas, CA
• On -Call Plan Check Services, City of Whittier, CA
Tamara McClory, LLA
Associate Landscape Architect
RJM Design Grouo, Inc.

Tamara McClory has Deen a part of
RJM Design Group since 2016.

She is a licensed landscape
architect with an exuberance and
perceptiveness for design and
construction. Tamara is a member
of the District 10 California Parks and
Recreation Society and has served on
the Program and Awards Committee. Tamara offers key
client communication and team coordination skills that
contribute to the ongoing success of any project large or small.

Licenses
• Landscape Architect / CA 6144
Education
• Bachelor of Science, Landscape Architecture,
California Polytechnic State University, Pomona
Parks
• Grand Avenue Park, Chino Hills, CA
• Grant Howald Park, Newport Beach, CA
• Pacific Electric Park, Santa Ana, CA
• Peace Park, Long Beach, CA
• Playa Vista Sports Park, Los Angeles, CA
Sports Facilities
• Los Angeles Chargers Practice Facility, Costa Mesa, CA • Los Angeles Chargers Training Camp, Costa Mesa, CA
• Orange Coast College Baseball Field Maintenance
Project, Costa Mesa, CA
• Playa Vista Sports Park, Los Angeles, CA
• Santa Monica Civic Lot Mufti -Purpose Sports Field,
Santa Monica, CA
Urban Design / Streetscapes
• Beach Blvd Median Improvements, Buena Park, CA
• Lake Mission Viejo East Beach Entry,
Mission Viejo, CA
On -Call Services
• On -Call Plan Check Services,
• On -Call Plan Check Services,
• On -Call Plan Check Services,
Laguna Niguel, CA
San Dimas, CA
Chino, CA
22 I Placentia • On -Call Landscape Architecture & Design Services

Project Team Resumes (continued)
Tom Carcelli
Civil Engineer
civTEC
Tom Carcelli has over 25 years of experience in the civil engineering field with particular emphasis on parks and recreation, commercial/industrial, education and public works projects. His extensive design and management
experience in all phases of civil engineering for land
development projects throughout Southern California
includes grading, water quality, hydrology, hydraulics, storm drain, water/sewer, survey/mapping and street
design. Tom has been in charge as a project manager on
over 100 projects from master planning to construction
with RJM Design Group over the past 20 years.

Education
• BS, Civil Engineering, University of California, Irvine, 1988 • Masters in Architecture, California State Polytechnic University, Pomona, 1994
Licenses
• Registered Civil Engineer/CA #81640
• Qualified SWPPP Developer (QSD) — C-81640
Relevant Project Experience
• Anthony Munoz Community Center, Ontario, CA
• Bommer Canyon Community Park, Irvine, CA
• Cherry Park, Lake Forest, CA
• Cordova Park, Mission Viejo, CA
• Dali Dog Park, Rowland Heights, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Ford Park Aquatics Facility, Bell Gardens, CA
• Gardena Community Aquatics & Senior Center,
Gardena, CA
• Grant Howald Park, Newport Beach, CA
• JAPRD Community Recreation Center, Riverside, CA
• Joe Balderrama Park, Oceanside, CA
• Lake Mission Viejo Improvements, Mission Viejo, CA
• Los Serranos Park, Chino Hills, CA
• Marguerite Aquatics Complex, Mission Viejo, CA
• Murdy Park, Huntington Beach, CA
• Orange Coast College Baseball Field Renovation, Costa Mesa, CA
• Peace Park Playground, Long Beach, CA
• Portola Park, Lake Forest, CA
• Rancho Cucamonga Central Park Master Plan Update,
Rancho Cucamonga, CA
• Santa Ana Civic Center Plaza Improvements, Santa
Ana, CA
• Santa Monica Civic Multi -Purpose Sports Field, Santa Monica, CA
• Yorba Linda Adventure Play, Yorba Linda, CA
Chris Curry
Principal
Irrigation Designer
Glasir Design
Chris Curry has over 15 years experience in irrigation
design, landscape architecture, and landscape
construction. His focus is on the efficient use of water in the landscape. He has been rewarded for his efforts
by being chosen by the United States Environmental
Protection Agency as the WaterSense Irrigation Partner
of the year for 2011. He is only the second irrigation
design consultant chosen for this award that shows his
commitment to the environment through sound water
conservation practices. Chris is a leader in the irrigation industry. His expertise is called upon by manufacturers, cities, and
water districts.

GLASIR DESIGN
Education
• Bachelor of Science, Landscape Irrigation Science,
California State Polytechnic University, Pomona, CA
Parks
• Grant Howald Park, Newport Beach, CA
• Portola Park & Dog Park, Lake Forest, CA
• Central Park Master Plan Update, Rancho Cucamonga,
A
• Worthy Park Renovation, Huntington Beach, CA
• Los Amigos Park, Rancho Cucamonga, CA
• Admiral Kidd / Seaside Park Field Reno, Long Beach, CA • Redhawk Dog Park Improvements, Temecula, CA
Sports / Aquatics Facilities
• Drake Chavez Soccer Field, Long Beach, CA
• Bonita Creek Field Renovation, Newport Beach, CA
• Lake Forest Sports Park, Lake Forest, CA
• North Beach Improvements, Lake Mission Viejo Assoc,
CA
• Central Park Tennis Complex, Santa Clarita, CA
• Fillmore Aquatics & Tennis Complex, Fillmore, CA
• Santa Clarita Sports & Aquatic Center, Santa Clarita, CA On -Call Plan Check Services
• On -Call Plan Check Services, Aliso Viejo, CA
• On -Call Plan Check Services, Chino, CA
• On -Call Plan Check Services, Laguna Niguel, CA
• On -Call Plan Check Services, Mission Viejo, CA
• On -Call Plan Check Services, San Dimas, CA
• On -Call Plan Check Services, Whittier, CA
Designation
• US Environmental Protection Agency (EPA) WaterSense
Irrigation Partner — Selected the 2011 EPA WaterSense
Irrigation Partner of the year
Certifications
• Irrigation Association (IA) Certified Irrigation Designer (CID) in Commercial Irrigation Design, Golf Irrigation
Design, and Landscape Irrigation Auditing
Memberships
• Professional Member of the American Society of
Irrigation Consultants — 2011 Southern California
Placentia • On -Calf Landscape Architecture & Design Services 123

Project Team Resumes (continued)
William Zavrsnick,

LEED APLLA, ASLA
Electrical Engineer
FBA Engineering
William Zavrsnick has 30 years of experience and has been active in the electrical engineering field since joining FBA in 1985. His experience includes the electrical design of Public Works, Parks and Recreation Facilities. He is particularly experienced in the design and development of electrical power distribution, general, specialized and event power systems, outdoor, security and sports field lighting systems, lighting photometric studies, phased construction projects and familiar with public bid type projects and construction.

FBA ENGINEERING
Education
• BS Civil Engineering/Mount Hood College, Oregon
Certifications
• LEED Accredited Professional — LEED AP
• Illuminating Engineering Society — IES
• Institute of Electrical and Electronic Engineers
IEEE American Institute of Architects — AIA
• Electrical Engineering — Los Angeles County
Relevant Project Experience
• Bommer Canyon Community Park, Irvine, CA
• Bonita Creek Field Renovation, Newport Beach, CA
• City Park Improvements, Lake Elsinore, CA
• Civic Lot Multi -Purpose Sports Field,
Santa Monica, CA
• El Dorado Park & Nature Center, Long Beach, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Grant Howald Park, Newport Beach, CA
- Hero's Park, Lake Forest, CA
• Joe Balderrama Park, Oceanside, CA
• Kraemer Memorial Park, Placentia, CA
• Laguna Hills City Parks, Laguna Hills, CA
• Lake Forest Neighborhood Parks, Lake Forest, CA
• La Placita Parkette, Placentia, CA
• Los Amigos Park, Santa Monica, CA
- Los Serranos Park, Chino Hills, CA
Marchant Park, San Dimas, CA
• McFadden Park, Placentia, CA
• Murdy Park, Huntington Beach, CA
• Portola Park, Lake Forest, CA
• Portola Springs Park, Irvine, CA
Bob Simons,
SVA Architects
Partner in Charge/Architect of Record
Mr. Simons is the President of SVA and will serve
as the Partner -in -Charge for this project. He
brings over 35 years of professional experience, and has a dedicated portfolio of civil and public projects, including City Halls, Recreation Centers, Conference Centers, Fire Stations, Senior Centers, Libraries, and Community -Focused Facilities.

He will oversee the programming, planning, design, and
construction administration.

ARCHITECTS
Education
• Bachelor of Architecture, California Polytechnic State University, San Luis Obispo, San Luis Obispo, CA
Licenses
• California Architect License: C-18301
Relevant Project Experience
County of Los Angeles Quartz Hill Library, Quartz Hill, CA The project is a 12,000 SF library on a 1.2 -acre site. This new facility will replace the undersized 3,500 SF facility that currently serves more than 10,000 residents. Project is targeting LEED Silver certification.
_ La Habra Civic Center, La Habra, CA
The project relocated the existing civic center to a
business complex as it had outgrown its space over the
years. The two-story office complex was fully converted to a new City Hall which houses administration, finance, community development, public works, and engineering,
along with a Post Office and an art museum.

Orange County Public Works Various On -Call Projects,
Orange County, CA
SVA is currently providing services for seven of OCPW's projects, among which are a park shelter replacement, an amphitheater remodel, multiple library modernizations
and furniture specifications for all branches, juvenile hall security camera upgrade and the master plan for the Dana Point Harbor revitalization.

Margarita Recreation Center, Temecula, CA
The new 8,500 sq. ft. single -story will include a
multipurpose room, dance/fitness room, classroom,
kitchen, separate main and pool offices, restrooms with showers and changing areas, family restrooms and
storage.

San Ysidro Library, San Diego, CA
The project involves design and construction of a new
single -story library of approximately 15,000 square feet and the restoration of the existing designated historic home. The library building will consist of areas including, Multipurpose Room, Adult/Young Adult Area, Children's
Area, & Staff Support Areas.

La Sierra Senior Center, Riverside, CA
This state-of-the-art facility is designed to function as an active senior community clubhouse as well as a facility for various community activities. There is a 5,350 sq. ft. banquet hall with a stage that also features a full kitchen to accommodate the senior nutrition program.
24 l Placentia • On -Call Landscape Architecture & Design Services

l\
Community Inspired my
Rj m DESIGN
GROUP
i
Community Inspired Spaces
RJM Design Group, Inc.
31591 Camino Capis rano
San Juan Capistrano, CA 92675
rjmcarjmdesigngroup.s om
www.RJMdesigngroup . om
[949] 493-2690 fax
[949] 493-2600 phone

CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH

DAVID VOLZ DESIGN (DVD)
THIS AGREEMENT is made and entered into this 21ST day of November, 2023 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and David Volz Design (DVD), a California corporation ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide on -call landscape architecture and design services as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have 2 Rev. 08/2017

access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A." Consultant's total compensation shall not exceed Three Hundred Fifty Thousand Dollars ($ 350,000.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.

Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A." The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time 3 Rev. 08/2017

extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of three years, ending on November 21, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. One (1) two-year extension is available on Consultant performance and at the discretion of the City. Approval of the term extension is contingent upon City Council review and approval at the conclusion of the initial three-year term.s

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including 4 Rev. 08/2017

the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the specified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. 5 Rev. 08/2017

Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.

The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.

The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.

Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.

If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions as worded below:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self -insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
6 Rev. 08/2017

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5.3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self -insured retention to provide such coverage, the amount of such deductible or self -insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self -insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.

5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Acreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be 7 Rev. 08/2017

changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT:

David Volz Design (DVD)
151 Kalmus Drive, Suite M 8
Costa Mesa, CA 92626
Tel: 714-641-1300
Attn: David Volz, RLA
IF TO CITY:

City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Tel: 714-993-8132
Attn: Chris Tanio

6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, 8 Rev. 08/2017

or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 9 Rev. 08/2017

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City 10 Rev. 08/2017

while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Richts. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
11 Rev. 08/2017

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation
Date:

Damien R. Arrula, City Administrator
ATTEST:

Robert S. McKinnell, City Clerk
CONSULTANT — David Volz Design (DVD)
PaV:46t Ub(A)
Signature
David Volz
David Volz, President, RLA
330835124
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
12 Date:

Date:
11/8/2023
Rev. 08/2017

APPROVED AS TO INSURANCE:

Date:

Krystle Murillo, Risk Manager
APPROVED AS TO CONTENT:

UU,Yts 1M6
Chris Tanio, Deputy Director/City Engineer
DEPARTMENTAL APPROVAL:
(Ais f sfc vw)
Luis Estevez, Deputy City Administrator
13 Date: 11/8/2023
Date:
11/8/2023
Rev. 08/2017

EXHIBIT A

CONSULTANT'S PROPOSAL AND SCOPE OF WORK
14 Rev. 08/2017

EXHIBIT B

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
15 Rev. 08/2017

PROPOSAL
To Provide Professional Landscape Architectural Design Services for

CITY OF PLACED HA
OCTOBER 19, 2023
Designing landscapes that create community
La Architects awl Parke PLawwers

October 19, 2023
Chris Tanio, PE
Deputy Director/City Engineer
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Designing landscapes that create
corr.munity...

Leveraging location -based
technoiogies to create a smarter world

R PROPOSAL TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE DESIGN SERVICES

FOR THE CITY OF PLACENTIA
Dear Mr. Tanio,
Placentia has a great inventory of parks and public landscapes. The creative designers at David Volz Design has a long history of designing award winning parks throughout Southern California. We have worked with hundreds of cities providing a variety of multidiscipline professional design, planning, and construction support related services for capital improvement projects associated with parks and recreation, streets, and neighborhood revitalization. Our firm would very much like to assist in the development of future outstanding public landscape projects as a member of your design team. — DVD
is currently providing professional on -call as -needed design services to two dozen public agencies. Under these commissions we provide public facilities, park and green way planning and design, peer review, standards development and budgeting services as active city staff extension professionals. '-' - I David Volz, will be the point of contact for you and your staff. I have for over three decades provided scores of public agencies with on -call consulting services. My firm hasspecialized in the delivery of public projects including dozens of CPRS, APWA, APA Award -winning projects. Our designers will provide the creative flair that makes DVD designed landscapes special. Our project professional staff will ensure project implementation. Our firm has proven expertise in managing mufti -discipline project teams, delivering quality design documents and maintaining strong relationships with all our design team partners and public agency clients.

David Volz Design has a very creative design team and our desire to be Placentia's design partner will beevidenced in our energy and enthusiasm every step of the way. My firm and I look forward to working with your city's team and the citizens of Placentia on all your important park and landscape projects.

Very truly yours,
DAVID I'OI.% BENIGN
David J. Volz, R.L.A. # 2375
LEED Accredited Professional, QSD/QSP
.,an i- Office
.300
d{

\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\r\\\

TABLE OF CONTENTS
Project Team
Summary Sheet 4
Certification of Proposal 5
Organizational Chart 6
Work Plan
Understanding & Approach 7
Creative Playgrounds 8
Sustainability 10
Community Outreach 11
Scope of Services 12
Project Schedule 13
Quality Control 17
Firm Qualifications
Firm Profile
Project Experience & References
Appendix
Resumes
Subconsultant
Certifications
Letters of Recommendation
Fee Proposal (Separate)
Fee Proposal
Hourly Rate Schedule
18 19
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\,\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"Ms\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ _, N' -C ALL .N. F_ •. s :.1. _, l r F _ aF E3N , .' s P7.A _ ir"A UVI)

\\\\\\\\\''\\`,\\\\\\\'\`r\'\\\\\\\\\\\\\\\\\\\\\\\\ \\''\\\\\ RFQ No. PW-23-01: On -Call Landscape Architecture & Design Services

APPENDIX B

SUMMARY SHEET
Firm Name: David Volz Desicn Landscape Architects, Inc.

Firm Parent or Ownership:

Firm Address: 151 Kalmus Drive, Suite M8, Costa Mesa, CA 92626 Firm Telephone Number: ;714) 641-1300
Firm Fax Number:

Number of years in existence: 27 years
Management Contact (person responsible for direct contact with the City of Placentia and services required for this Request for Proposal):

Name: Eric Sterlinc
Title: Senior Landscape Architect
Telephone Number: (714) 641-1300 Fax:

Email: [email protected]
Project Manager (Person responsible for day-to-day servicing of the account):

Name: Paul Cassar Title: Project Manager
Telephone Number: 714) 641-1300 Fax:

Email: [email protected]
Types of services provided by the firm: Landscape Architectural Design Services \\\\\\\\\\\\\\\\\\\\\\\\\\\,\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ RFQ No. PW-23-01: On -Call Landscape Architecture & Design Services

APPENDIX C

CERTIFICATION OF PROPOSAL TO THE CITY OF PLACENTIA

1. The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFQ), dated September 2023, and to be bound by the terms and conditions of the RFQ.

2. This firm has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the proposer and that the proposer is responsible for them.

3. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.

4. The proposal includes all of the commentary, figures and data required by the Request for Proposal, dated September 2023.

5. This firm has carefully read and fully understands all of the items contained in Section 7, General Requirements. This firm agrees to all of the general requirements except for those disclosed by the firm in project proposal, listed on an attachment.

6. The proposal shall be valid for 90 days from September 28, 2023.

Name f Firm: David Volz Desicn Landscace Architects, Inc.

By: •
(Authorized Signature)
Type Name: David Volz
Title: President
Date: 10/19/2023
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ � 'a - ' ', .: , ,,p .17 _H Y t �,

ORGANIZATIONAL CHART
Our creative designers have the background and expertise to deliver outstanding landscape architecture services
for your city's project. The DVD key team members are
experienced and talented professionals and they will be supported by a team of licensed landscape architects,
several very capable designers, sub consultants, and
support staff.

Our design approach, from design development through
construction document development, includes strong
quality control techniques as well as several quality
control measures. For example, our team will have a
senior staff landscape architect assigned to specifically provide quality control oversight. This experience
landscape architect will be involved in regular in-house design review of project drawings, specifications and
budget estimate. He will provide input, and advice to the project administrator. This effort, together with our other quality control measures, will focus on providing the city with a design which is accurate and constructable.

Delivering projects within our client's expectations,
budgets and time frame is our top priority. We will establish milestones for deliverables and set precise schedules
for meetings and reviews. Our senior management will
review all submittals prior to issuance. We will provide recommendations based upon experience and expertise
for the betterment of any project assigned to DVD. These same senior DVD professionals will remain the primary
contact for the City throughout the project.

David Volz Design looks forward to a long relationship
with your city. We are committed to delivering high quality services, designs, reports, documents, and support to the city
City of Placentia
On -Call Landscape Architecture
•
•
•
•

DAVID VOLZ DESIGN

LANDSCAPE ARCHITECTS, INC
David Volz, RLA #2375,

LEED AP, QSD/P
Principal in charge
Gary Vasquez, RLA #3883
Director of design
Eric Sterling, RLA #5463
Senior Landscape Architect
Kevin Volz, GISP
Director of GIS
Luis Pedraza, RLA #6782
Landscape Architect
Paul Cassar
Senior Landscape Designer
Bryant Avolos
Landscape Designer
Sarah Moon
Landscape Designer
Angela Lee
Landscape Designer
Dana Bull
Landscape Designer
Michelle Maldonado
Project Designer
Xitlali Casarrubias
Project Designer

BOA ARCHITECTS
Architectural Services
Edward "Lok" Ng. AIA
Project Manager / Senior Architect

DMS CONSULTANTS INC
Civil Engineer
Surender Dewan, P.E.

Project Manager / Senior Civil Engineer

DESIGN WEST ENGINEERING
Electrical Engineer
Leo Maya, P.E., E19480
Senior Electrical Engineer
Roy Morales, P.E.

Project Manager / Senior Electrical Designer
\\\\g\\\\\\\\\\\\\\\\\\\\\\\\N\\\\\\���\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ti\,\\\\\S\\\\\\\\\ati�\\\\\\\.\\\\\\\\\\\\\\\\\\\\ 6 `?kd ORK PLAN
\\\\\\\\\\\'.\\\\\\\\\\\\\\\\\\\\•\\\\\\\\\\\\\\\\\\\\\\\\

UNDERSTANDING & APPROACH
David Volz Design provides a wide range of services to our public agency clients: site planning, budgeting and preparation of construction documents are the mainstays of the services we provide. Public facilities and landscape improvements we have designed are evident in communities throughout Southern California. We live by our mission statement to "create community" through our designs. Together our firm will be a pro -active knowledgeable resource for your city staff. David Volz Design offers the following services to in the delivery of excellent projects for your citizens:
• Design Services for Capital Improvement Projects- DVD provides a wide range of services to our public agency clients:
site planning, budgeting and preparation of construction documents are the mainstays of the services we provide. Public facilities and landscape improvements we have designed are evident in communities throughout Southern California. This work includes: community and neighborhood parks, public greenspaces, streets and road improvements, and civic center campus improvements. Our creative designs have garnered accolades and awards for our public agency clients. We work closely with city staff, community groups and neighborhoods to develop iconic designs that reflect local community values and enhance the quality of life in cities where we work. We help communities implement their vision of their community through the development of outstanding public spaces.

General Landscape Architectural Design- DVD's clients are public agencies throughout Southern California. We specialize in providing public works planning and design services for planting schemes, irrigation systems and hardscape for parks, street medians and all types of public green space.
• Conversion Projects That Address Water Use Challenges- DVD is currently working on turf conversion and drought response projects for projects in dozens of cities. We are converting high water use medians to drought tolerant
plantings in Costa Mesa, San Dimas, Irvine, La Quinta and Commerce. We have a city-wide report and action plan to reduce water use in Cypress's 15 city parks that identifies a 19 million gallon per year water use reduction. DVD has provided plans for park renovations that address water use reductions in South Gate, Irvine, Palm Springs, Rancho Mirage, West Covina and several other southland cities.
• Drip Irrigations, Micro Irrigation, Sub -surface and Specialty Irrigation Installation Expertise - DVD has provided design \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ DV 1,
7 \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\`,\\\'`�\\\\\\\\\\\\\ services for new and conversion irrigation systems that utilize the latest technologies for low volume water application.

Notable applications include several important installations in the Coachella Valley including Rancho Mirage City Hall, Marine Way in Irvine at the Gateway to the Great Park and Newport Beach's Balboa Boulevard streetscape.
• Construction Management and Inspection Services
Experience - DVD regularly provides oversight, construction management and inspection services for many of the projects we design and for projects designed by others that are being constructed by our on -call clients.
• Plan Checking, Peer Reviews and Project Reports - DVD provides excellent plan check and peer reviews for our clients on all types of landscape oriented projects. We have systems in place for tracking and quick turnaround of any reviews assigned to our firm. Clear and concise review comments are electronically tracked to ensure full resolution of noted deficiencies. One week turn around for reviews is typical for our office.
• ADA Compliance - DVD is often asked to design or redesign public spaces to meet and exceed typical accessibility
requirements. Several of our clients are very sensitive to the needs of special populations. Public spaces must meet the most stringent elements of the ADA and our designers take to heart our commitment to provide access for all.

David Volz Design will represent the City ensuring the city's interests are met. We will be a faithful member of the city staff and provide informed and thoughtful analysis whenever it is requested. Our team would relish the opportunity to participate in regular meetings with city staff and to provide on -site personnel for any relevant meetings or events. Public agencies are DVD's only clients and our invoicing process will be adapted to meet your requirements. Our accounting staff is friendly and accessible, and can prepare special invoicing and reports at the city's request.

IN-HOUSE RESOURCES
AutoCAD is our primary design tool for drafting and producing construction documents. The version we use is the latest; AutoCAD 2018. We also use LandFX , a landscape architectural overlay program to aid in our design work and Sketchup for 3D modeling. Microsoft office (Word, Excel, Powerpoint) is for word processing, spreadsheets, and presentations. We also use Prezi to create presentations and slide shows. To prepare graphics and marketing content, DVD uses Adobe suite, InDesign, and Photoshop, Illustrator.
\\\\\\\\\\\\\\\•,\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ • „1 T ID

\\\\\\\\\\\\\\\\\\\\\\\\\\\'.\\\\\\\\\\\\\\\\\\\\\e\\\\\\\

CREATIVE, ALL-INCLUSIVE &

MULTI -GENERATIONAL PLAYGROUNDS
David Volz Design creates fantastic, wonder -filled, memorable play lots. Our firm has been widely recognized for delivering outstanding public park play environments that have garnered praise and accolades from local communities.
• Our whale fossil interpretive play space in Laguna Hills has been featured online blogs, local and regional newspapers and national magazines.
• The wagon train and pioneer play environment in Pioneer Park, Tustin, won several regional and state-wide awards, and was selected for a recognition by the National Recreation and Park Association.
• Our Stanton Train Park, Central Park, is featured in the CPRS District Ten Hall of Fame.
• Admiral Kidd Park, an award -winning play space, features kid size replicas of the four boats named for the Admiral. This Long Beach park was a featured stop on the state park operations annual tour of premiere park facilities.

Our play space design philosophy is built on the perspective of a kids -eye -view. Adventure, surprise, familiar and challenging settings, and themes, memorable spaces. Kids may not know the proper name of the park, but they know that there is a special play lot at airplane park, rocketship park, baseball coach park, train park, and tree house park. The goal is to create an immersive environment that will engage guests and create lasting memories.

We recognized the importance of providing for multi -generational intermingling, on the play lot, as caregivers overseeing the play space and for adults a calm, shaded comfortable surveillance spot to enjoy the space at the park. Our play area design reputation has lead to collaborations with all -access advocates and organizations.

We have designed several park play environments as the lead landscape architect for Shane's Inspiration.

This work and design workshops with emotionally and physically challenged stakeholder advocates has informed our design perspective on inclusive, accessible, and caregiver insights that influences our play lot design. One of DVD's most recent Shane's Inspiration play lots is located in El Cariso Park, an LA County Park.

At this park the interactive multi -story "equipment" is the center piece of an elaborate all access play environment. Access for all is provided within the terraced natural slope of the existing park terrain. There is plenty of seating for caregivers, play pieces that encourage multi -generational, multi -fun seeker collaborative play opportunities. This is a special park, well worth a trip to this Sylmar Community Park.
\\\\\\\\\\\\\\\\\\\\\\\\.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\'\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ alw

SUSTAI NABI LITY & LOW

IMPACT DESIGN
David Volz Design is committed to delivering public landscapes that are sustainable and beautiful. We embrace the principles of design that encourage stewardship of our resources, respect for the environment and creative sustainable practices. Through our affiliation with LEED's, we identify and quantify the sustainability of our designs. Our team has extensive experience with Public Works Agencies delivering storm water management practices that mimic natural hydrological cycles. We implement integrated management practices into every project.

Low Impact Design development (LID) is an alternative site design strategy that uses natural and engineered infiltration and storage to control storm water where it is generated. Projects under LIDs design are uniquely site specific in their effort to reduce runoff and volume, reduce pollutants and fertilizers, and maintain pre -development surface temperatures. All of which are problematic for conventional storm water management. Key goals include reducing downstream flooding, erosion, and scour from natural waterways. Benefits of LID practices include cost saving over expensive infrastructure.

Utilizing bio-swales and sunken lawns allow for the discernment and infiltration of runoff. Bio-swales offer opportunities for biodiversity utilizing native plant material that can remedy the degradation of native habitats. Additionally, LID aesthetics can enhance and beautify the built environment and landscapes by use of pervious pavers and alternative natural paving materials.

A beautiful and sustainable landscape starts with a clear understanding of the client's requirements, the site and environs and a creative approach to the design process. Water efficiencies, energy use reductions, waste reduction, recycled content and localized material's sourcing can all be quantified and are an integral part of our design. Resource conservation through the use and specification of recycled and reused materials and identification of locally sourced goods are important sustainability issues. Water resources are conserved through our thoughtful low water use planting schemes, precise irrigation layout and control systems, as well as, stormwater capture, cleaning and reuse. For pollution prevention, stormwater recycling plans are embraced and integral to our designs. On -site water detention, bio filtration, permeable pavement, and many other measures are creatively incorporated into the landscapes we design.

David Volz Design is dedicated to the opportunity and challenge of creating unique spaces and special places that draw inspiration from the environs and the community. David Volz Design believes the very definition of sustainability speaks of environments that are well used and enjoyed, and maintainable over time. We at DVD believe that the ultimate measure of sustainability of any public space has to be high use and enjoyment over the long term.

Low Impact Design Benefits
• Reduce runoff/reduce
flooding
• Reduce pollutants &
fertilizer
• Reduce sediment runoff &
scour
• Improved infiltration
ground water recharge
• Cost savings over
conventional design
• Biodiversity in the urban
habitat
• Streamlined design
functionability
• Aesthetics
Low Impact Design IMPs
Non -Structural:
• Reduced impervious areas
• Disconnect from
conventional storm water
systems
• Reduce disturbed areas of
development
• Minimize grading/reduce
construction impacts
• Preserve natural drainage
and vegetation
Structural:
• Bioretention including
vegetated swales and bio-
swales
• Permeable pavements
• Green roofs
• Cisterns / Recycling
fib ik
t0

COMMUNITY OUTREACH
For any community inspired design program, DVD envisions a robust community engagement process. Our initial community meeting will be a participatory community brainstorming session focused on gathering ideas for developing a park master plan. Our preparation for this input will include site reviews and analysis of the plans and documents related to this park site. We will gather "seed" ideas from city staff and from our own site reviews. Our team will assist in the preparation of notices and graphics to get the word out - to invite the community to help design their park.

We will begin the initial workshop with an on site tour of the park to clearly identify the setting. To foster the "brainstorming" session, our team will introduce "seed" ideas that will encourage thoughtful responses and open the discussion for brainstorming and continued idea generation. We will look to the community for ideas about possible improvements, including ideas for enhancement, family recreation and complimentary opportunities to develop the design of an outstanding park plan.

The DVD team will take the ideas and inspirations received from the community at the initial design charrette meeting and refine the ideas and proposed elements into initial concept plans.

These conceptual layouts will be presented to city staff in an idea consolidation meeting. The best ideas and themes will then be refined into conceptual plans for the community to consider. The second community workshop will be a bit more formal. The refined initial concept plans will be presented, and the ideas reviewed.

We will look for agreement from the participants on the elements which will become a part of the draft master plan. Comments and input will be received to refine the park's vision and program and to obtain consensus for the improvement elements for the park.

Following, a draft master plan and draft design report will be prepared. This plan will then be presented to the public and the Commission or Council for review and comment. Upon the city leader's direction a final master plan will be prepared.

The Master Plan, which will be the focus of our planning efforts, will be the culmination of the community's ideas being honed into a final graphic representation of the best development strategy for this park. A report will also be prepared outlining the input process and describing the program and development elements. Also, a preliminary construction budget will be a part of this project report.

The community workshops that we facilitate are the best medium for finding out what the citizenry desires. Allowing the community to stand in a place of ownership aids in a smooth planning process.

In the long term, this ownership translates into projects that are sustained by the community.

PRIOAIT?* TS@MSMF MOST IMPORTANT TO,OU ANDyOURGAMkr+
mover* Comainplkes
• ..
• .. •
fVsl
iritrir
. .

0... nl. LLLTrt!Y IART XH. UP,..
\\\\\\\\\\\\\\\\\\\s\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\;:\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \\\\\\\\ IDS � Ii
11 \�\\\\\»\\\\\\\\\a\\\\\\\\\\\\\\ \.\\\\\\\\\\\.\\*..

GRAPHICS & RENDERINGS

WHAT IF A VISUALIZATION OF AN IDEA COULD BRING CLARITY
TO THE DESIGN INTENT? COULD ALLOW FOR ENLIGHTENED
CONSIDERATION AND UNDERSTANDING?
The David Volz Design studio has a robust graphic design component, and skilled professionals adept at delivering graphics and images, including immersive 3 -dimensional fly throughs that communicate our design ideas before moving ahead with the project's engineering.

Communication is the key to understanding. The photo -realistic renderings, computer -generated 3D models, and images of the project style, detailing, form, and function provide a clear understanding of the project concepts. Our creative and innovative designs are beautifully rendered for review and consideration of civic leaders, our collaborative partners, and the general public.

Our visualizations have resulted in great feedback and design considerations, great "Now I Get It" moments, and enthusiastic approvals of concepts, ideas, and projects.

The DVD team has proven capabilities for the graphic presentation of the ideas and the layout for review of the park's conceptual layout. We will prepare artist renderings, 3D fly through videos and photo realistic pictures to describe the many elements we plan to include in this development. We will ready all our renderings for social media posting and for use in city communications.

Eat
AR!. IHITECTUAL DESIGN, CITY OF PLACENTh OWID

^!ORK PLAN
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

TYPICAL SCOPE OF SERVICES
David Volz Design regularly provides a full scope of services for the development of public facilities, parks and green spaces. The services usually include public outreach, concept development, presentations and reviews by appointed and elected officials, and complete construction document plan sets. Acting as an extension of the city's staff, Mr. Volz and the DVD professionals, have become a valuable resource for innovation and creativity, as well as support in the development of design standards, technical specifications, budget estimates, construction methods and administration, claims and change order reviews, quality control, and product performance evaluation. Our design professionals will take a proactive role by clearly defining the project program as the initial project task. We will establish milestones for deliverables and set precise schedules for meetings and reviews. We will provide recommendations based upon experience and expertise for the betterment of any project assigned to DVD. The following is a typical scope of service, but does not necessarily apply to all projects.

PHASE ONE: PROJECT INITIALIZATION
Task One - Project Start-up

1.01 Initial kickoff meeting with city project staff
a. Review project criteria and program objectives
b. Review procedures and design schedule
c. Assign calendar dates to each milestone

1.02 Data collection
a. Prepare site survey
b. Collect utility information
c. Catalogue available documents and plans

1.03 Perform field investigations
a. Prepare photo survey of site
b. Annotate maps from the site review
Task Two - Geotechnical Report

2.01 Geotechnical soils report and recommendations
Task Three - Site Survey and Water Quality Initial Studies

3.01 Site topographic survey

3.02 Initial hydrology study
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ iNDSCAPE ARCHI 1 EC. -
CITY OF PI_ACENT LT
NOVA
1 \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

3.03 Initial SWPPP/WQMP Plans
PHASE ONE: DELIVERABLES + MEETINGS
Topographic survey of site
Design development plans
SWPPP / WQMP and site Hydrology Study
City staff reviews as needed
Meetings with city staff
PHASE TWO: COMMUNITY ENGAGEMENT
Task 1- Initialize Project and Community
Workshop

1.01 Background Research
a. Collect available data and maps
b. Meet with city project personnel
c. Review Preliminary project program
d. Review plans and documents of
the site
e. Review initial opportunities
• Identify opportunities and
constraints
• Identify surrounding uses and
connections

1.02 Prepare base map for planning
purposes

1.03 Meeting with city staff to review work to
date

1.04 Initial community review and workshop
a. Meet with the community on site
• Conduct site walk
• Discuss opportunities and
objectives
• Review limitations and
challenges
• Review program opportunities
• Facilitate design charrette with
community participants
• Gather initial ideas and direction
L05 Document input received
a. Prepare summary of input from
community
b. Annotate maps with community
insights
Task 2 - Preliminary Concept Plans

2.01 Review input received with city staff
a. Identify opportunities and program
for potential park facilities.

2.02 Prepare preliminary concept plan(s)
a. Develop designs for park
improvements
b. Develop concepts and alternatives
c. Refine and consolidate ideas
d. Prepare initial concept plan map
e. Prepare preliminary concept packet
review meeting
Task 3 - Cost Benefit Analysis and Presentation

3.01 Cost benefit analysis
a. Prepare analysis of construction
cost for each concept plan
b. Provide comparison of each
concept offering and comparative
costs

3.02 Present concept plans
a. Review background and
challenges
b. Present initial concept and
alternatives
c. Gather input from commission
d. Seek consensus on collective
vision

3.03 Document input
a. Document input and comments
b. Consolidate comments into
summary letter report
c. Review work to date with city staff
Task 4 - Final Concept Plans and Reports

4.01 Prepare final master plan
a. Review schematic layouts with city
staff, obtain direction to prepare
draft master plan
b. Prepare draft master plan map
c. Prepare draft project letter report
d. Prepare presentation for
Commission/Council

4.02 Presentation to Commission/Council
\\\\\\\\\\\\\\\\\\\\`\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

Community workshop on site
Initial program identification
Initial idea sketches (by community members
Summary of comments and input
Meetings with city staff
Project planning map
Preliminary concept plans
Parks Facility Program
Concept plan presentation
Initial plans
Summary of comments and inputs
Presentation to Commission/Council
Summary of input and process
Turn over electronic files of plans
PHASE THREE: DESIGN DEVELOPMENT
Task 1- Design Development

1.01 Concept plan development (two
alternative plans)
a. Prepare graphic plans for proposed
features
b. Identify locations and alternatives
for boundaries, amenities and
fences
c. Provide alternatives for plant
materials and constructions
• Fences, gates and pathways
• ADA access
• Seating and site furnishings
• Landscape concept
• Materials board
d. Provide play and exercise
equipment
e. Provide exhibits and plan view
concepts
• Plan view concepts
• Photo simulations
Task 2 - Site Plan

2.01 Provide site layout plan

2.02 Reviews as required with city staff

2.03 Provide final site plan colored rendering
Task 3 - Community Reviews, Park Design
Modification Application

3.01 Assist in processing park design
modification application

3.02 Present project concept plans at up to
two community services commission
meetings

3.03 Update plans as required

3.04 Provide approved park design
modification plans in high -resolution
format following commission approval
Task 4 - Preliminary Engineering

4.01 Grading and drainage plan

4.02 On site hydrology

4.03 WQMP

4.04 Utilities
Task 5 - Opinion of Probable Construction Cost
Projection

5.01 Breakdown of cost by unit and
quantities
Task 6 - CEQA Document and Environmental
Studies

6.01 Prepare required California
Environmental Quality Act
Documentation (mitigated negative
declaration anticipation)

6.02 Prepare Water Quality Studies as
required

6.03 Prepare supplemental studies if needed

6.04 Prepare additional technical studies, if
needed. i.e. traffic, biology, etc.

Task 7 - City Staff Meetings

7.01 Four meetings with city staff
anticipated.
\\\s\\\\\\ \\\\ \\e\\\\\\\\\\.\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"\\ tiVD
15 •\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ S + MEETINGS
Site layout plans and exhibits
Materials selection
Hydrology study
Updated rendering
Park Design Modification Plan
CEQA document
Staff meetings
Commission/Council meeting
PHASE FOUR: CONSTRUCTION DOCUMENT

DEVELOPMENT
Task 1- Construction Documents Development

1.01 Schedule verification

1.02 Program review and verification

1.03 Prepare base maps

1.04 Prepare construction drawings
a. Final engineering report
b. Site construction plan and details
c. Irrigation plan and details
d. Final landscape plan and details
e. Final cost projection
f. Construction document

1.05 Prepare technical specifications

1.06 Prepare construction cost budgets

1.07 Submittal/review at 60% documents
Task 2 - Final Construction Documents

2.01 City project team review of work -to -date

2.02 Internal quality control review

2.03 Revise documents

2.04 Turnover of original plans and
specifications
DELIVERABLES + MEETINGS
Construction plans
Construction technical specifications
Construction budget estimate
City staff services as needed
Staff meetings
PHASE FIVE: BIDDING AND CONSTRUCTION

ASSISTANCE
Task 1- Bidding Assistance

1.01 Provide answers to pertinent pre -bid
questions

1.02 Assist the city in evaluation of bids
Task 2 - Construction Assistance

2.01 Attend pre -construction meeting

2.02 Respond to project Requests for
Information (RFI's)

2.03 Attend pre -construction meeting

2.04 Participate in construction progress
meetings and prepare meeting
summary notes

2.05 As -built plan preparation (contractor
annotation)
PHASE FIVE: DELIVERABLES + MEETINGS
Bidding assistance
RFI responses, instructions
Meeting summaries
As -built plan preparation
City staff support services
i S
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\••••�\\\ \ \\\\\■\
,1 I 1 PE 'r- • i_, --. :: , _, i` i C I I i n,. C .. • ill V ■1 16 \\\\\\\\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

QUALITY CONTROL
DVD has an established quality control and assurance program that we undertake for all our design services, and for this project. The Principal -in -Charge will be responsible for implementation of these Quality Control measures. The primary elements include:
• Verification that required deliverables and documents noted in the Scope of Work are provided. • A Peer Review will be conducted by our senior professional staff to solicit critical comments and verify correctness.
• Retention of documents with highlighted markings and red -line comments, and verification that required revisions are incorporated into the updated documents. • Continual assessment and tracking of project schedule and budget against baseline data. • A complete construction review for constructability and biddability of the complete PS&E package will be assigned to experienced professionals on staff prior to final submittal to our client.

Notice to
Proceed
Project
Planning

1. Project Initiation
Quality Assurance Review
• Goals and objectives defined
• Scope of work defined
• Budget identified
• Schedule established
• Problem areas identified
• Checklist prepared
Initialize
Project

3. Design Confirmation
Quality Assurance Review
• Program and materials finalized
• Recommended solutions refined
• Final design defined
• Budget review
• Checklist reviewed
Design
Development

2. Work Plan
Quality Assurance Review
• Goals and objectives reviewed
• Work plan reviewed
• Alternative and
preliminary solutions evaluated
• Recommended
solutions defined
Final
Design
Final
Corrections

4. Constructability
Quality Assurance Review
• Quality assurance check for
completeness and format
• Verification check for completeness
• Biddability and constructability
review
WHY CHOOSE DAVID VOLZ DESIGN?
Creative
Designers of
Public Spaces
Cost Controls
and Quality of
Design with Rich
Detailing
Online Public
Outreach Expertise
Community
Inspired Park
Design
Award Winning
Park and Sports
Field Design
Deliver
to Client
Printing
Experience
in Delivery of
Projects
\\\\\\\\\\\\\\\\\\�\\\\\\\\\\\\\ \.\N\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ",RCHI rEi ! UP L. L E` - N. CITY
■fItl/
j7

\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

FIRM PROFILE
David Volz Design (DVD) is committed to the creative
design of outstanding public spaces. We develop
landscapes, parks, sports fields, and streetscapes to
meet the specific needs of their communities. DVD
designs special environments for those who seek
recreation in a beautiful setting: wonderful
natural environments for those who are
simply looking for respite, and for those
who pursue recreation and competitive
athletic endeavors on the playing
field. Our firm capitalizes on what
the site and nature has to offer. For
all of our commissions, we work to ,.:
enhance the site's use, working within
environmentally sound parameters
while taking full advantage of the site
and its surroundings to best service the :*
community's needs.

We provides a wide range of services to our
public agency clients: site planning, budgeting
and preparation of construction documents are the
mainstays of the services we provide. Public facilities and landscape improvements we have designed are evident
in communities throughout Southern California. We have
successfully delivered award -winning public landscape
important projects in all over California
We strive to stay on top of the constantly changing world of the construction industry and its pricing. We regularly analyze what is happening with projects during estimating and bidding process to ensure that we are as close
as possible to our clients' budget. We have been very
successful in tracking costs.

Our company understands the importance of protecting
the environment, protecting our resources and the
health of future generations. DVD is proud to be a LEED Accredited Storrc QSD
con-:pa=nv-. We understand the commitment we have to the public to deliver quality projects that offer a high return for the public funds invested; projects that can be maintained and deliver a lifetime of service to the communities they are built for.

Our team will be easy to work with, creative, and responsive.

We live by our mission statement to "create community"
through our designs. Together our firm will be a pro -active knowledgeable resource for your city staff.
"DVD continues to build its reputation
on creativity and service in the design
of outstanding public spaces. We create
high quality public spaces for our clients'
communities and neighborhoods. We work with
public agencies and the people they serve to
develop innovative landscapes of outstanding
beauty."
Contact Person:

David Volz, President, RLA,

LEED AP, QSD/QSP
71,1-641-1300
dvo z.. gdvol design.con.1

AMERICAN

SOCIETY OF

C(J(S LANDSCAPE

ARCHITECTS
ARM
Sl1.A
ASan, of CIVII fr,M•
SCE 504 ACEC A
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\%\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ Ir ID
18 PROIFGT EXPFP1Fn!CF
\\\\\\eeeeeeeeeeeeeeeeeeeeeeeeeeeeee eeeeeeee\\\\\.

CIRCLE PARK & OUTREACH
At Circle Park, the City of South Gate has leveraged a small piece of parkland to provide a great variety of recreational opportunities by integrating the adjacent utility easement lands into the park's play space. The council approved the community inspired park concept plan that includes the vision of a fully developed active and vibrant park facility; a place that encourages creative play, active sports, and health and wellness activities. A significant portion of the acreage is under utility easement and this plan recognizes the limits to type and extent of improvements that can be proposed. A new, more efficient parking area will be developed to allow easy access to all of the park amenities. New perimeter and interior pathways with strategically located benches, picnic tables and shade structures will encourage walkers and joggers to explore the many spaces of the park. Passive spaces will provide opportunities for quiet contemplation and recreation. Included within these passive spaces are: garden walks featuring native plantings, storm water capture gardens, picnic tables, benches and access to the Los Angeles River and Rio Hondo River trails. our park goers, David Volz Design
Paul Adams, Retired
"From
Master
Planning
and
Community
Outreach
to providing
creative,
sustainable and
usable designs
that enhance our
community and excite
has consistently met all
expectations."
Director of Parks & Recreation
Letter of Recommendation
Client:

City of South Gate
Reference:

Steve Costley
Interim Director of Parks &
Recreation
(323) 563-5494
[email protected]
Key Elements:
• Treehouse theme playgrounds
• Basketball & Pickleball courts
• Speed soccer pitch
• Water play fountain
• Exercise equipment stations
• Butterfly & Sensory gardens
Services provided:
• (8) Community Outreach
Workshops & Display Exhibits
• Summary Report
• Design Development
• Final Concept Plan
• Construction Documents
* Grant Application Assistance
Acreage: 4
Start Date: Dec 2018
Cost of Design: $330,231
Construction Cost: TBD
DVD Project Manager:

Luis Pedraza
Staff: David Volz, Gary Vasquez,
Larry Poindexter, Paul Cassar,
Dana Bull
Subconsultants: DMS
Consultants, Design West
Engineering, SKA Engineering
More South Gate Projects:
eeeeeee`e\!e\eeeee\leeeee\eeeeeeeeee`.eeO\eeeee\,eeeeeeeeeeettee'\eeeeeeeeeeeeeeeeeeeee\\ee\leee\e\e\\eeee\eeee\\eeeee\�����ee• UAL DESI NI, c FL A 1/V1/
1 PP(UFCT FYPFPlFNI+"F R REFERENCE
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

FREMONT PARK
The revitalization of Fremont Park will be a great improvement for the citizens of Glendale. It has a special character and being the oldest park in the city, an important historical context; it provides a wonderful greenspace and needed recreational opportunities for the residents who live just north of downtown Glendale. This community, through several outreach meetings, provided DVD park planners with insights related to the park's use and the current needs for recreation. The slate of improvements we planned will be enjoyed by all: new synthetic turf soccer fields, community center, play spaces, picnic grounds and ball courts. New lighting, easy access, and a full perimeter drive path will ensure better security.

New parking, new maintenance facilities and a refurbished home for the model railroad club will improve this community focal point.

This busy facility includes an active tennis community with regularly scheduled lessons, tournaments, and play days. There is also a great contingent of drop -in regulars that frequent these courts. An update of the facility was needed, access, lighting and new fencing, and net stations were installed based upon DVD renovation plans. The courts were sawcut, patched and resurfaced to accommodate this facility -
wide makeover. The new courts
are beautiful, they have state
of the art lighting and a
new downloadable
lighting control.
(401
PATTERSON AVENUE ��•
"DVD and their team ... have provided leadership for community outreach, have designed creative and fun play spaces and have prepared high quality construction documents."
George Balteria , Retired City of Glendale
Letter of Recommendation
Client: City of Glendale
Reference:

Koko Panossian
Deputy Director
(818) 548-2054
[email protected]
Key Elements:
• (8) Tennis courts
• Large community building
• Soccer arena, enclosed, synthetic
turf & lights
• Large fully accessible play spaces
• Spray pad play space
• Pickle ball & basketball courts
• Large parking lot
• Open lawn and picnic pavilions
• Art all around the park
• Night lighting throughout
• Walkways & beautiful gardens
Services provided:
• Master Plan & Community
Outreach
• Design Development
• Construction Documents
• Bidding Assistance
• Construction Period Services
Acreage: 8
Start Date: March 2015
Completion Date: Out to Bid Soon
Cost of Design: $1.1 million
Construction Estimate: $12.3 mil
DVD Project Manager:

Gary Vasquez
Staff: David Volz, Paul Cassar, Luis
Pedraza, Larry Poindexter
Subconsultants: Civil Works
Engineer, Design West Engineering,
LGC Geotechnical, SKA Engineers
More Glendale Projects:
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ l.?_;CA.PE ;'1r _ :

PROPFCT FvpFPIENCE
\\\\\\\\\\\\\\\\\\\\\\\\\.\ \\\\\\\\\\\\\\\\\\\\\\\\\\\

CITY-WIDE STREET MEDIAN

REVITALIZATION PROJECT
A five-year multi -million dollar city-wide enhancement initiative has enlivened every neighborhood in Cypress. The Cypress civic leaders envisioned a citywide infrastructure revitalization program for these city's major arterials; Valley View Steet, Lincoln Avenue, and Katella Avenue. This renovation of the city's public green space improves the quality of life for residents across the city. The beautiful and creative design updates old irrigation infrastructure, enlivens the city streets, reduces maintenance costs, and lessens water requirements. This project is special and important as it sets the standards for future city beautification initiatives where drought - caused water restrictions have necessitated a new sustainable public landscape aesthetic. A new state-of-the-art drip irrigation system with intelligent controllers ensures efficient water delivery and healthy plant growth. Maintenance has been reduced with the introduction of decorative "rock" mulch beds and sustainable new plantings. The new planting softens the street aesthetic, and reduces the heat island effect.
"DVD's team designed water efficient, easy to maintain, and visually pleasing improvements that enhanced the city's green ,d public land- ,;yes."
- Alexandru Bangean, Project Manager
Letter of Recommendation

ILO ILICI
•
4AlaterraWarlialgO19111"4 -) 1161,11.41111
lai
\\\\\\e\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \\\`y.` 's\,;�iti,\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\e\\\\\\\\\\\ =HiTEC
3 Client: City of Cypress
Reference:

Nick Mangkalakiri
Assistant City Engineer
(714) 229-6729
[email protected]
Key Elements:
• Turf reduction
• Colorful plantings
• Storm water retention
Services provided:
• Design Development
• Construction Documents
• Bidding Assistance
• Construction Period Services
Awards:
• APWA Best Award Traffic,
Mobility & Beautification
Start Date: June 2017
Completion Date: March 2022
Cost of Design: $226,194
Construction Cost: $2.9 million
DVD Project Manager:

Luis Pedraza
Staff: David Volz, Gary Vasquez,
Paul Cassar, Dana Bull
More Cypress Projects:

PROJECT EXPERIENCE

CIVIC CENTER PLAZA
David Volz Design worked with the City of Irvine to transform the large lawn area in front of the Civic Center to a more usable, sustainable, and interesting landscape. As part of the first phase of the project, the design team created several design concepts for the City that were refined to one final design that focuses on converting some of the existing 52,000 square feet of turf into a California friendly landscape that is complimentary to the Irvine City Hall campus.

The design features a wide variety of decorative grasses that blanket a series of winding pathways. In between these walkways are a set of water feature surrounded by large boulders that serve as informal seating. This area functions as a nice space for visitors to rest and enjoy the landscape. The focus of the design is the large open space towards the south that features a large and dramatic central sculptural element, raised seat wall and bench seating on the perimeter.

L
Ellen
Client:

City of Irvine
Reference:

Steve Sherwood
City Engineer
949-724-7327
[email protected]
Key Elements:
• Water Features
• Sculptural Elements
• Bench Seating
• Concrete bike path
• Trail connections to Joann
Street Bike trail & Santa Ana
River Trail
Services provided:
• Concept Plan
• 3D Renderings
• Design Development
Size: Focus area: 16,640 SF (.38
acres), Entire turf area: 51,670 SF
(1.29 acres)
Start Date: September 2019
Cost of Design: $23,054
Staff: David Volz, Gary Vasquez,
Luis Pedraza

HARVARD AVENUE
IRVINE CIVIC CEN1
I,vI,
4 PROJECT FYPFRIFNCF
\�\\\\\\\-\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

LIONS PARK PLAYGROUND

IMPROVEMENTS
The City of Costa Mesa wanted to renovate their existing park and playground south of their new Donald Dungan Library. The directive for Lions Park was to remove and replace the restroom building and preserve the mature trees as well as install a new playground and retain a vintage fighter jet play structure in place.

The program for users would be for ages 2 to 5 years and 5- to 12 -year -old children including universal access. The programming of the play elements and surfacing of the playground design was inspired and driven by the jet fighter and an overall aviation theme. The site was zoned with the 2- to 5 -year -olds to the west with swings with accessible seating for all, springers and small playhouse within rubber surfacing and a planter separation to a sand lot with sandcastle, table, and digger within as added play elements for toddlers. The 5- to 12 -year -old area utilizes the renovated jet plane and a 2 towered play structure with several climb and interactive elements. The aircraft carrier rubberized surfacing pattern in between the structure and jet lent the deck of the aircraft carrier to be utilized as a runway for a zipline feature that allows the users to imagine flying over the deck. Additional program elements are swings and accessible seesaw and
round -a -bout for all completing the playground. The mature tree canopies allowed families to have instant shade provided while their children engaged the site.

4.4-t LI Yd s4 -.4.l -I -x.4 tt LT 4-.-GIi-7R TILT
\\\\\\\\\...\\W�-\\\\\\\\\\\''\\\\\\\\\\ �\�I\� \\\� \\\\\\\\\\\\\\\\ �\ ON - i. IIT:_LTIJAL DESIGN, CITY OF PLACENT'. ID'il1ID
5 Client: City of Costa Mesa
Reference:

Hector Soriano
Associate Engineer
(714) 754-5045
[email protected]
Key Elements:
• Universally accessible play
equipment
• Refurbished Fighter Jet
• Zipline swing
• Drought tolerant plantings
• Restroom
Services provided:
• Community Outreach
• Master Plan
• Construction Documents
• Construction Period Services
Acreage: approximately 1
Start Date: Feb 2018
Completion Date: July 2021
Design Cost: $219,415
Construction Cost: $2.4 million
DVD Project Manager: Gary
Vasquez
Staff: David Volz, Paul Cassar, Luis
Pedraza, Dana Bull
Subconsultants: DMS
Consultants, Design West
Engineering
More Costa Mesa Projects:
0EVEIOPt.tEt ii Mimi �
�1�1�L`�kL�

PROJECT EXPERIENCE
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\`,\\\\\\\\\\\\\

PARQUE DEL ARROYO VERDE
Currently under construction, the transformation of Parque Del Arroyo Verde in the city of Placentia is an eagerly anticipated project led by David Volz Design. This dynamic landscape architectural firm is bringing their visionary approach to this endeavor, which includes the exciting addition of an updated playground. This enhanced playground will feature an array of thrilling elements, such as zip lines that promise exhilarating adventures for children and families. Additionally, the incorporation of boulders for climbing will encourage physical activity and provide an exciting challenge for visitors. With these innovative features and more, the renewed Parque Del Arroyo Verde is poised to become a vibrant hub of recreational enjoyment, fostering community engagement and outdoor exploration.
01 RO : ARMIG `

NEW CMCAOAT-
MIMING
MATING Pf0FSIAIM
MOGI
PAM, i6f,_
TGBEP6o.ECIEo
GROUP NOMAUA•
("WOW VrAu ewrof-
41%.•MCI6CAP3A—
GM,AMG fOUV u
Mitt. MOM.

PA.. 61rKX. nruu
met TYPICAL
PLAY AREA 2
AV
PLAY AREA 1
— •fCG.AMC 601.1.0 • nvKpl
PLAY AREA 3Erntorrisaurci.-,-. LAW.

Client:

City of Placentia
City Contact:

Raquel Garcia
Associate Civil Engineer
714-993-8128
[email protected]
Elements:
• Upgraded landscape
enhancements
• Environmentally friendly
• Low maintenance
• Drought tolerable plantings
Services provided:
• Concept Design
• Construction Documents
• Bidding Assistance
• Construction Period Services
Start Date: November 2019
Completion Date: TBD
Cost of Design: $123,800
Cost of Construction: TBD
DVD Project Manager:

Gary Vasquez
Staff: David Volz, Paul Cassar, Luis
Pedraza
Subconsultants:

DMS and Design West Engineering
UrtEx6aEPTIda •
gi6aMG IOLT
fNSiMG MufSiAu• M,M:C
PLAY AREA 5
LflOVInG 16 [; P6uu.P, CM6d6t SlCAMG6ES u 0
(MAW rg.M0 PMt IDES r06C PROiCRIO
PLAY AREA 4
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\.\\\\\\ _ ! _ _ f � '$6 ,fi is

PROJECT EXPFPIFN,s(F R. REFERENCE

WAYFINDING SIGNAGE
DVD was contracted to design a comprehensive city-wide wayfinding and entry signage system for the City of Gardena to identify ideal sign locations to help residents and visitors access important community services. DVD collaborated with city staff and stakeholders to identify city entry points and places of interest for inclusion in its wayfinding program.

GIS was leveraged to visualize and analyze traffic patterns (road speeds, intersections, Average Daily Traffic (ADT), bike routes, ADA design standards, etc.) and city boundary/zoning information. A GIS-based field data collection mobile application was created to capture GPS locations and photos in the field. The app was used to accurately identify and locate existing signs and related assets as well as to verify proposed locations and sign types. Special consideration and adjustments were made for driveways and other obstructions identified in the field. Web - based and printed map graphics were created to showcase the final determinations for the wayfinding signage program.

Next the DVD team developed a series of designs for both wayfinding and entry signage. DVD took into consideration City identity and history, budgetary considerations, current and effective sign design standards, and extensive staff input in the development of these designs. They were then presented to the City Council where the designs were finalized and selected. Construction documentation and details were then developed for the final implementation of the wayfinding and entry monument signage throughout the city. Lastly a style guide and a resource log were prepared and delivered by DVD to the City of Gardena in the successful completion of this project. This project was completed on time and within budget.

Density Analysis
o 0 o
Q o '911
4 o
o
G
A 41.:S
0 1
Miles
Proposed Signage
'i Entry Sign
Wayfinding Sign
Park
Facility
Client: City of Gardena
Reference:

Allan Rigg
Director of Public Works
(310) 217-9571
[email protected]
Key Elements:
• City entry signs
• Identify existing signs
and structures to identify
opportunities and
challenges including ADA
and traffic parameters
• Style Guide & Resource
Log
Services provided:
• Concept Plan
• Design Development
• GIS Services
• Construction Documents
Start Date: October 2021
Completion Date: In
progress
Cost of Design: $63,240
DVD Project Manager:

Luis Pedraza
Staff: David Volz, Kevin Volz
Photo Inspection
JIM
— Existing Assets
r
Streetlight
O

MCI MIMI
CalMil
m
Fire Hydrant
Trash Car,
View photos
0 List
IIVII
7 \\\.\\:.

APPENDIX
\\\\...\.\\\\\\\\\\\\.\..\\\\.\\\\\\.......\.\\\\.....\..\\\\\\\\\\\\\\\\\\\\....\.\..\.......\\....\\"N\\\\\..\\\..\...XON.

DVI,

RESUMFS
\\\\\\\\\\\\\\\ \.\\ \\\\\\\
- ; -

DAVID VOLZ, RLA

PRINCIPAL -IN -CHARGE
Mr. Volz is a highly experienced
landscape architect with over 40+
years of experience designing
successful public landscapes,
streetscapes, and parks. He has
managed the master planning,
design, and construction of municipal projects for more than 100 public agencies throughout California. Mr. Volz is skilled in all phases of the development process, from inception through master plan development, construction document preparation, contract administration, and
on -site inspection. His comprehensive knowledge of
landscaping materials and vegetation is often sought
after at commission meetings and in council reports for agencies he has served. Mr. Volz has extensive experience in stormwater treatments, habitat restoration, walking
trails, and water conservation.

One of Mr. Volz's strengths is his ability to facilitate community outreach programs for park design through the public input process. He is a strong advocate for the public workshop process for park design, as he believes that
getting first-hand insights from users, neighbors, and the public is always beneficial in the design of public projects.

Several of Mr. Volz's most successful park projects have benefited from the ideas and energy that were put forth at public input sessions. With his extensive experience and skills, Mr. Volz is able to manage projects effectively from beginning to end, ensuring the successful delivery of high quality products to clients.
• BS, Landscape Architecture, 1981
California State Polytechnic University, Pomona
• Graduate Studies, Computer Applications for
Landscape Architecture, 1981, California State
Polytechnic University, Pomona
{,.IC`j r?t.TI N
• Landscape Architect, California #2375, 1983
• Landscape Architect, Nevada #499, 1996
• LEED Certified, 2008
• Qualified Stormwater Professional, QSD/QSP, 2015
YEARS WITH DVD. 1997 - present
Works with the client to determine
goals, presented on multiple occasions to
the community and council/commission,
and served as quality control of other
professionals responsible for delivering
concept plans and construction
documents.

RECENT PROJECT EXPERIENCE

SANTA ANA SPLASH PADS
Client: City of Santa Ana
The City has the opportunity to reimagine
a portion of six existing parks and plan
for new splash pads. This is precious
parkland for the neighborhoods
surrounding these parks each is unique
and the DVD team is ready to develop
specialized designed for each site.

CANYON, VILLA PARK & ORANGE HIGH

SCHOOLS
Client: Orange Unified School District
DVD provided construction documents
for bidding and for the adjacent site
improvements of the new turf sports
fields and all weather running tracks.

VERDUGO NORTH PARK
Client: City of Glendale
The intent is to provide a safe and fun
and all-inclusive play space along with
new park buildings, a parking lot and
community facilities, and other new
improvements at this important and well -
used park.

WASHINGTON BLVD & I-5 ON RAMP
Client: City of Commerce
The City desires to install aesthetic
improvements at the
I-5/Washington Boulevard interchange,
primarily consisting of landscaping,
bridge painting, and a monument sign.

HOLLYDALE COMMUNITY PARK
Client: City of South Gate
This park will be fully refurbished with
new open play fields, community
center, play spaces, picnic grounds
and ball courts to provide a wonderful
greenspace and needed recreational
opportunities for the neighborhood.

ECTL�;:
��vu,

RFSUMES
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

GARY VASQUEZ,
RLA

DIRECTOR OF DESIGN
Mr. Vasquez is a highly experienced
and award -winning senior design
leader with 30+ years of experience
in designing multi -faceted projects
throughout California. He is a valuable member of the DVD team providing creative design solutions to any challenges or opportunities that arise. Over the years, Mr. Vasquez has provided high -quality project management on many of
DVD's most successful and highly acclaimed park projects.

He is known for his ability to deliver innovative and unique designs that meet and exceed client expectations.

One of Mr.Vasquez's keystrengths ishis abilitytosuccessfully integrate public input into his design projects. He is a key figure in DVD's community outreach program, and he works tirelessly to ensure that the community's ideas and input are incorporated into the master plan. This dedication to community input has led to numerous successful projects and has helped to establish DVD as a leader in the design industry. Mr. Vasquez's expertise in concept development and project planning is complemented by his broad
knowledge of construction detailing, planting and irrigation design. This approach to project delivery ensures that
every aspect of the design is carefully considered, resulting in high -quality project outcomes.

Overall, Mr. Vasquez's many years of experience, his
awardwinning design abilities, and his dedication to
community input make him an invaluable member of the
DVD team.
• MLA, Landscape Architecture, 1989
California State Polytechnic University, Pomona
• BS, Ornamental Horticulture, 1986
California State Polytechnic University, San Luis Obispo

REGISTRATION
Landscape Architect, California, #3883, 1992
Cfl r n r\
Design of the Year Award, APA 2010
Ss.

AutoCAD, Adobe Photoshop, Microsoft Office
YEARS WITH DVD. 1997 - present
Works extensively on the
development process from inception
through master plan development,
construction document preparation,
contract administration, and on -site
inspection. He managed the project to
ensure adherence to established project
budgets, and schedules.

RECENT PROJECT EXPERIENCE

RICK GOMEZ PARK
Client: City of Buena Park
The project started as a small "greening"
project at the end of the 8th Street cul-
de-sac. Rick Gomez, a beloved long-time
coach and youth advocate in Buena Park
was memorialized through the theme
and detailing of the park and playlot.

STANTON CENTRAL PARK
Client: City of Stanton
Stanton Central Park is the city's largest
recreational open space encompassing

11.5 acres with features encouraging
activity and exercise for a city whose
citizen's never had a community park.

Attentive design work was aided by the
voiced needs of the community, making
this truly a "people's park."

FREMONT PARK
Client: City of Glendale
The park's ambiance and the many
gathering spaces within the park will be
enhanced by new synthetic turf soccer
fields, community center, play spaces,
picnic grounds, ball courts, and new
lighting.

SANTA ANA SPLASH PADS
Client: City of Santa Ana
The City of Santa Ana has the
opportunity to reimagine a portion of six
existing parks and plan for new splash
pads. This is precious parkland for the
neighborhoods surrounding these parks
each is unique and the DVD team is
ready to develop specialized designed
for each site.
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ID ID
c

PFS1JMES

ERIC STERLING

SENIOR LANDSCAPE

ARCHITECT
Mr. Sterling is a highly experienced
landscape architect with 25+ years
of experience in the field. He is
returning to DVD after a 9 -year
absence exploring worldly projects. Throughout his career, he has worked on a variety of projects for public agencies, including recreational parks, streetscapes, school sites, and city design guidelines. He has also worked on multiple projects for Disney parks, including many award -winning designs. One of Mr. Sterling's strengths is his attention to detail, which has proven invaluable in his work with playground design, the latest construction practices and materials, and ADA accessibility concerns.

He is a key member of the DVD team, responsible for
coordinating the design development plans and carrying
them through to construction drawings. He is known for
his ability to collaborate effectively with a variety of clients, architects, engineers, and designers, and for his successful project management from beginning to end. Mr. Sterling's responsibilities include ensuring adherence to established project schedules and cost agreements, as well as
monitoring production to deliver the highest quality
products to clients.

He works closely with staff, clients, and agencies to create successful products, and he is especially skilled in working with contractors during construction to ensure that projects are completed successfully. Mr. Sterling is also responsible for plan checking to ensure the successful completion and delivery of projects. Overall, Mr. Sterling brings a wealth of experience and expertise to DVD, and his ability to manage projects effectively from beginning to end, along with his attention to detail, make him an invaluable asset to the team.

EDUCATION
BS, Landscape Architecture, 2001, California State
Polytechnic University, Pomona
REGISTRATIOC Landscape Architect, California, #5463
SKILLS
Adobe Creative Suite, Sketch up, AutoCAD, Microsoft
Office
YEARS WITH DV[: 2005-2012 & March 2021- present
Works extensively on the
development process from inception
through master plan development,
construction document preparation,
contract administration, and on -site
inspection. He managed the project to
ensure adherence to established project
budgets, and schedules.

REINCE

COSTA MESA SANITARY

HEADQUARTERS
Client: Costa Mesa Sanitary District
A turf removal/water conservation project
to provide a boldly vibrant landscape
design which incorporates native
landscape. These outreach programs
include waste reduction, composting
and mulching as well as water saving
irrigation practices and landscape
material selection.

WOLFSON PARK EXPANSION
Client: City of Rancho Mirage
Working hand -in -hand with the
city to deliver a design that meets
the communities' expectations, the
overall design needed to fit within the
parks' existing Victorian style while
accommodating new program features.

REFLECTION PARK
Client: City of Desert Hot Springs
The new program includes ADA
upgrades, benches, boulders and
cobble, new native landscape and
irrigation, a reflective monument sign,
and a grid of California Fan Palms. The
Park will utilize energy efficient night
lighting and no turf grass.

WHITAKER ELEMENTARY SCHOOL
PARK
Client: City of Buena Park
An initial opportunity to provide some
dedicated park facilities at Whitaker
School has blossomed into a full of
fledged "new" park across three acres
of school yard. Through a series of
community outreach workshops a plan
has emerged with several exciting and
unique elements.
\�\\\\\\,\\\s\\\\\\. \\ \x�\,.\���.\\\\\\ \\N.\\\\\\\\\m\\\\\'\\\\ti\.\\ �\\\\\\\\\\\�e\�������������

ID IV D

RFSUMIFS

LUIS PEDRAZA

LANDSCAPE ARCHITECT
Luis is a highly skilled graphic
designer with more than 8
years of experience working on
various projects for agencies and
design companies, including
print advertisement and landscape design. His extensive experience and expertise in concept development, graphic illustration techniques, and project planning have led to his success in delivering high -quality design solutions for clients. In addition to his design work, Luis has a passion for community outreach and addressing issues of park
poverty in under -served areas.

Luis is skilled in managing and directing professional staff in a dynamic atmosphere, making him an effective leader and team player. He has excellent communication skills, both written and verbal, and is adept at analyzing project objectives and working closely with clients, architects, and engineers to provide a solid foundation for successful project completion. His ability to communicate a vision from both the client and his own innovative stylings is exceptional.

Luis's communication skills and visual perception make
him capable of creating projects that convey a unique
and engaging vision for clients. His passion for design and community outreach, coupled with his years of experience and expertise, make him a valuable asset to any design
team.
• MLA. Landscape Architecture, California State
Polytechnic University, Pomona, 2017
• Certificate in Ornamental Horticulture, 2011, Orange
Coast College, Costa Mesa, Ca
• BA, Graphic Design, 2009, California State University, Fullerton, Ca

REGISTRATION
Landscape Architect, California, #6782, 2022
ACCOL'IPLIS!- N1EN! i
• Student Merit Award ASLA, SoCal Chapter, 2017
• "Quality of Life", Merit Award ASLA, SoCal Chapter, 2016 SKILLS:

Adobe Creative Suite, Sketch up, AutoCAD, Bilingual -
Spanish/English, HTML, CSS, Microsoft Office
YEARS WITH DVD: 2013 - present
Works extensively on the
development process from inception
through master plan development,
construction document preparation,
contract administration, and on -site
inspection. He managed the project to
ensure adherence to established project
budgets, and schedules.

RECENT PROJECT EXPERIENCE

JACK HAMMET PARK
Client: City of Costa Mesa
Improvements including new walkways,
parking lot expansion, water facilities and
control structures relocation, and a new
pedestrian connection will be designed.

LINCOLN AVENUE MEDIANS
Client: City of Cypress
The lawn and aging irrigation system
along this important thoroughfare will
be redesigned to a bold and exciting
streetscape with a water saving plant
palette and a low maintenance irrigation
system.

CIRCLE PARK
Client: City of South Gate
This park will be fully refurbished with
new open play fields, community
center, play spaces, picnic grounds
and ball courts to provide a wonderful
greenspace and needed recreational
opportunities for the neighborhood.

TURF MEDIAN REPLACEMENT
Client: City of Norwalk
This EEMP grant funded project included
the removal of turf and replaced with low
water use and drought tolerant plantings
within medians and side panels.

BERKSHIRE & GREVELIA PARKS
Client: City of South Pasadena
The Berkshire and Grevelia lots have
been purchased and the neighborhood
has given initial ideas for the conversion
of these properties to pocket parks. DVD
designed life back to the exciting park
facilities that the neighbors envisioned for
their community.
\\\\\\a\\\ .\\\\ \\\\\a\\\\\\\\\\\\»\\\ \\\ \\\\\\\\\\\\\.\\\ \\\\\\.\\\\\\\\\\\\\\\\\\\ »\\ _APE

RESUMES
\\\\\\\\\\\\\\\\\\\\\\\\\\»\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

KEVIN VOLZ, GISP

DIRECTOR OF GIS
Kevin Volz is a certified GIS
Professional (GISP) that has been
managing teams and leveraging
GIS for the past 15 years to creatively
analyze spatial data and produce
high -quality GIS solutions and
products. He recently rejoined DVD to offer GIS services and integrate GIS within current workflows. Since the start of the new year, GIS has been implemented on several key projects and is provings its value by providing key insights, increasing communication and sharing of ideas, and improving project outcomes overall.

With a strong background in strategically leading, building, and marshaling teams and resources to successfully
complete complex technical work, Kevin is experienced in all aspects of GIS program development. Kevin is well -versed in analysis and design, development, programming, testing, implementation, and post -implementation phases. He has an extensive background in assessing and managing risk, monitoring and maintaining schedules and resources,
quality assurance plans, and communicating timely, critical information to both highly technical and non -technical audiences. He enjoys collaborating with teams and clientele to provide excellent solutions in support of private businesses, governments, and municipal agencies.

EDi.!C _\TON
• BS, Geography, GIS, San Diego State University, 2009
• Certified GIS Professional (GISP),
#160469, 2018
• Certified UAV pilot
• URISA VC member
SKILLS
Fire and EMS - providing GIS and custom software
solutions, 7 years, Esri Partner Network, AAG, AWS, Python programming, HTML, Microsoft Office
YEARS WITH DVD 2009-2010, February 2022 - present
AVAILABILITY: 40%
Involved in all aspects of
GIS program development from
analysis and design to development,
testing, implementation, and post -
implementation phases including
assessing and managing risk,
monitoring and maintaining resources
and schedules, and quality assurance.

RECENT PROJECT EXPERIENC

WAYFINDING SIGNAGE
Client: City of Gardena
GIS was leveraged to visualize and
analyze traffic patterns (road speeds,
intersections, Average Daily Traffic
(ADT), bike routes, ADA design
standards, etc.) and city boundary/
zoning information.

MORRELL LAB
Client: University of Minnesota
Provided researchers with exploratory
GIS analysis and has produced
several map series for publications on
agricultural and genetic projects.

SAN DIEGO VACANT HOUSING

STUDY & REPORT
Client: San Diego Housing
Commission
Worked with the City of San Diego
and SDG&E Utilities on large datasets,
researched custom report metrics
and parameters, identified long-term
housing vacancies, and created map
outputs and reports.

CUSTOM DRIVE -TIME AND

DEMOGRAPHIC MAPS
Client: Hughes Marino
Created custom reports using peak/
off-peak drive -time analyses and
various demographic and housing
metrics (e.g. population, average
housing cost, median housing income)
for a commercial real estate firm using
GeoEnrichment and census data.
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ D VI

RFSIJMES

PAUL CASSAR

SENIOR LANDSCAPE

DESIGNER
Has more than 13 years of
experience in landscape
architecture working on projects
for public agencies. His design
expertise ranges from recreational
parks to streetscapes, school sites, as well as city design guidelines. A benefit to Mr. Cassar's design ability is his attention to detail and his knowledge of playground
design, the latest construction practices and materials, ADA accessibility concerns, and his experience in the
installation of hardscape, softscape, and irrigation systems.

He brings field investigation, research, and communication experience to each of our projects.

Mr. Cassar has been a key figure at DVD in coordinating design development plans and carrying them through
construction drawings. He is known for his ability to
collaborate with a variety of clients, architects, engineers and designers and to successfully manage projects from
beginning to end.

He ensures adherence to established project schedules
and cost agreements, and monitors production for delivery of the highest quality products to clients. He cooperates well with staff, clients, and agencies to create successful products and works closely with contractors during
construction. He is typically responsible for plan checking to ensure the successful completion and delivery of
projects.

Pnsr PnA 'r,n,
BS, Landscape Architecture, 2005
California State Polytechnic University, Pomona
Adobe InDesign, Adobe Creative Suite, Sketch up,
AutoCAD, Microsoft Office
YEARS WITH DVD 2005 - present
AVAILABILITY: 40%
Responsible for analyzing data
from our community input charrette
process to help form a common
goal of what the community desires,
prepares landscape architectural plans,
specifications, and cost estimates on a
multitude of projects, plan checking to
ensure consistent update of plan details
from client requests.

RECENT PROJECT EXPERIENCE

CANYON HIGH SCHOOL, VILLA PARK

HIGH SCHOOL & ORANGE HIGH
SCHOOL
Client: Orange Unified School District
DVD provided construction documents
for bidding and for the adjacent site
improvements of the new turf sports
fields and all weather running tracks.

JACK HAMMET PARK
Client: City of Costa Mesa
Improvements including new walkways,
parking lot expansion, water facilities and
control structures relocation, and a new
pedestrian connection will be designed.

FREMONT PARK
Client: City of Glendale
The park's ambiance and the many
gathering spaces within the park will be
enhanced by new synthetic turf soccer
fields, community center, play spaces,
picnic grounds, ball courts, and new
lighting.

CITRUS GLEN& HICKS CANYON PARK

IRRIGATION
Client: City of Irvine
The DVD team concluded that the utility
service line, water meter, and irrigation
mainline were undersized to provide the
capacity that was needed. A decision
was made, based upon cost -benefit
analysis, to split the park in two.

MILES AVENUE TURF REDUCTION
Client: City of La Quinta
The new street median island landscape
along Miles Avenue will set a precedent
for a new beautiful water thrifty and desert
efficient landscape.
\a;\�••••• \,N\\\\\\\M"\\NM.\�\�\,�� \\ee`\\ti�\\\\Z\N\\\\\\\���\\ \\\\\\\\\\..\\,\»\\\ •.\\;\ •

RESUMES
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\NO\\\\\\\

BRYANT AVALOS

LANDSCAPE DESIGNER
Bryant Avalos is the newest addition to
David Volz Design's team of landscape
designers, bringing with him a wealth
of experience in design development,
construction documents, and irrigation
design. With a keen eye for detail and a passion for creating beautiful, functional outdoor spaces, Bryant is a valuable asset to the firm.

Bryant's experience in design development includes
working closely with clients to understand their needs and preferences, and then translating those ideas into functional and aesthetically pleasing designs. He is skilled in using the latest design software and techniques to create detailed plans and visualizations that accurately represent the final product.

In addition to his design skills, Bryant is also well -versed in the technical aspects of landscape design. He has a strong background in creating construction documents, including specifications and drawings, that provide contractors with the information they need to bring a project to life. Bryant's expertise in irrigation design also ensures that projects are designed with water efficiency in mind, minimizing waste and helping to conserve resources.

Overall, Bryant's experience and skills make him a valuable member of the David Volz Design team. His ability to bring together creative design concepts and technical expertise helps to ensure that every project is completed to the highest standards of quality and functionality.
')UCA1 iOv
BS, Landscape Architecture and Enviornmental Planning,
University State Utah, 2016
AutoCAD, Microsoft Office, Adobe Creative Suite, Sketch up, Irrigation Design, GIS
May 2023 - present
40%
Responsible for analyzing data
from our community input charrette
process to help form a common
goal of what the community desires,
prepares landscape architectural
plans, specifications, and cost
estimates on a multitude of projects,
plan checking to ensure consistent
update of plan details from client
requests.

LEGACY SQUARE APARTMENTS
Santa Ana, CA
The project comprises of Concept
Design, Design Development,
Construction Documents, and 3D
imagery, which are essential stages
in the architectural design process.

Legacy Square Apartments in
the City of Santa Ana required
a comprehensive and detailed
design process to ensure that the
project meets the client's needs
and regulatory requirements while
staying within budget. The design
team worked closely with the client
to develop a unique and functional
design that meets their specific
needs and creates a beautiful and
sustainable living space for residents.

NORTHWOOD APARTMENTS

RENOVATION
Irvine, CA
The renovation of Northwood
Apartments in Irvine requires
a comprehensive and detailed
design process that includes
the development of detailed
plans and renderings, as well as
the preparation of construction
documents. The design team will
work closely with the client to ensure
that the proposed design meets
their needs and expectations, while
also complying with all necessary
regulations and codes.
\\\\\\\\\\\\\\\\\\\\M.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\',\\\\\\\\\\\\\\\\\\\\\\\\\\`.\,\\\\\\\\\\\\\\\\\\\\\\\\\\\ \"\\'\\\\\\\\\\\\

RFSIIMFS
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

ANGELA LEE

LANDSCAPE DESIGNER
Ms. Angela Lee is an experienced
Landscape Designer who is
returning to DVD after a 5 -year
absence due to relocation out of
state. With a well-rounded skill
set, she has experience in various
aspects of the public landscapes design process, including conceptual planning, planting design, irrigation design, and community presentation techniques. Angela has an
in-depth knowledge of drafting construction documents
and understands precisely what information contractors
will need. With her computer graphic skills, writing and composition, and an aptitude for tackling challenging tasks, she can complete duties in a timely and efficient manner.

In addition to her design and construction process expertise, Angela has a unique talent for analyzing data from
community input charrettes to help form a common goal
of what the community desires. Her ability to communicate the design vision and goals to the community is a crucial component of her work. As a returning member of the DVD team, Angela is eager to utilize her skills and experience to contribute to the success of the organization. She
is passionate about creating landscapes that are both
functional and visually stunning and strives to exceed client expectations. Her commitment to excellence, coupled with her years of experience, make her an invaluable asset to the team.
"Our environments deserve thoughtful and attentive
design, since our surroundings can do so much in
how we behave and feel. I appreciate the goal of this
office to design public spaces where people can enjoy
spending their time, connect with nature, and take
pride in their communities."

EDUCATION
• MLA, Landscape Architecture, 2010, University of Michi- gan, MI
• BS, Cinema -Television Critical Studies, 2003, University of Southern California, CA
AutoCAD, Microsoft Office, Adobe Creative Suite, Sketch up, GIS

ACCOMPLISHMENTS
• Landscape Architecture Faculty Award, University of
Michigan
YE�,s :x Ua i i I D\.!T. 2013 - 2016 & October 2021 - present AVAILABILITY: 40%
Responsible for analyzing data
from our community input charrette
process to help form a common
goal of what the community desires,
prepares landscape architectural plans,
specifications, and cost estimates on a
multitude of projects, plan checking to
ensure consistent update of plan details
from client requests.

RECENT PROJECT EXPERIENCE

WAYFINDING SIGNAGE
Client: City of Gardena
GIS was leveraged to visualize and
analyze traffic patterns (road speeds,
intersections, Average Daily Traffic
(ADT), bike routes, ADA design
standards, etc.) and city boundary/
zoning information.

WHITE OAK RIDGE
Client: City of Orange
The phased landscape renovation of
White Oak Ridge will follow a landscape
precedent previously established on
Trails End Lane. The new landscape
will utilize water saving plants and water
efficient irrigation.

BERKSHIRE & GREVELIA PARKS
Client: City of South Pasadena
The Berkshire and Grevelia lots have
been purchased and the neighborhood
has given initial ideas for the conversion
of these properties to pocket parks. DVD
designed life back to the exciting park
facilities that the neighbors envisioned
for their community.

CITY-WIDE STREET MEDIAN

REVITALIZATION PROJECT
Client: City of Cypress
The lawn and aging irrigation system
along this important thoroughfare will
be redesigned to a bold and exciting
streetscape with a water saving
plant palette and a low
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

RESUMES
\\\\•• \\\• •••• •

SARAH MOON

LANDSCAPE DESIGNER
As an experienced Landscape
Designer with over seven years
of expertise in project design,
Sarah has delivered innovative
and unique solutions in design -
build, urban, park, and recreation design. She has a deep understanding of the complex interplay between natural
and built environments and can create designs that are
both functional and visually appealing.

Sarah's responsibilities as a Landscape Designer include collaborating with clients and other professionals to
gather project requirements and creating detailed designs that consider site analysis, environmental factors, and user needs. Some of her notable accomplishments are
completing projects within budget and on schedule
and maintaining strong relationships with clients and
stakeholders. Over the years, she has developed a diverse portfolio of projects ranging from small urban spaces
to large public parks and recreation areas. She also has worked on various design -build projects, where she was responsible for overseeing the construction of my designs and ensuring that they meet the project's specifications.

As an experienced Landscape Designer, she is dedicated to staying up-to-date with the latest trends and technologies in the field and is committed to continually improving her skills and knowledge. She is a collaborative team player who works well with architects, engineers, and contractors to achieve the best outcomes for the project.
• BS. Landscape Architecture, California State Polytechnic University, Pomona, 2017
SKILL
AutoCAD, Microsoft Office, Adobe Creative Suite, Sketch up, GIS
YEARS WITH DV[', January 2023 - present
Responsible for analyzing data
from our community input charrette
process to help form a common
goal of what the community desires,
prepares landscape architectural plans,
specifications, and cost estimates on a
multitude of projects, plan checking to
ensure consistent update of plan details
from client requests.

RECENT PROJECT EXPERIENCE

WHITAKER ELEMENTARY SCHOOL
PARK
Client: City of Buena Park
An initial opportunity to provide some
dedicated park facilities at Whitaker
School has blossomed into a full of
fledged "new" park across three acres
of school yard. Through a series of
community outreach workshops a plan
has emerged with several exciting and
unique elements.

BERKSHIRE & GREVELIA PARKS
Client: City of South Pasadena
The Berkshire and Grevelia lots have
been purchased and the neighborhood
has given initial ideas for the conversion
of these properties to pocket parks.

DVD designed life back to the exciting
park facilities that the neighbors
envisioned for theft community.

MILES AVENUE TURF REDUCTION
Client: City of La Quinta
The new street median island landscape
along Miles Avenue will set a precedent
for a new beautiful water thrifty and desert
efficient landscape.

CANYON, VILLA PARK & ORANGE HIGH

SCHOOLS
Client: Orange Unified School District
DVD provided construction documents
for bidding and for the adjacent site
improvements of the new turf sports
fields and all weather running tracks.

I,VI,
1 RESUMES
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\•

MICHELLE MALDONADO

PROJECT DESIGNER
As a recent graduate from the
landscape architecture program at
Berkeley, Ms. Maldonado brings a
strong design background. With her
knowledge of AutoCAD and SketchUp,
as well as her attention to detail and
ability to work well in a team, she is well -suited to assist with the design and planning of various landscape projects, conduct research and gather data, and prepare cost estimates and project schedules. Her strong communication skills will also be an asset when it comes to client meetings and presentations.

She has a great sense of responsibility, and she is eager to learn and grow in the field.

BS, Landscape Architecture, University of California, Berkley, 2022
SKILLS
AutoCAD, Rhino, Microsoft Office, Adobe Creative Suite, Sketch up, GIS
May 2022 - present

XITLALI CASARUBBIAS

PROJECT DESIGNER
Ms. Cassarubbias has a strong focus
on community engagement and
creating designs that are versatile
and provide a range of services. By
engaging with the community to
understand their wants and needs,
she aims to create designs that add meaning and value to the space. Her motivation and team -oriented approach will make her an asset to any team and will ensure the success of any project she works on. Her ability to balance the technical and creative aspects of landscape architecture are valuable skills, and her approach to engaging the community in her designs will bring a unique perspective to the team and projects.

BS, Landscape Architecture, University of California, Berkley, 2021
AutoCAD, Rhino, Microsoft Office, Adobe Creative Suite, Sketch up, GIS
YEARS WITH DVD June 2022 - present
Assist with the design and
planning of landscape projects,
including site analysis, conceptual
design, and construction documents,
Conduct research and gather data
on site conditions, materials, and
regulations, Participate in client
meetings and prepare graphics for
presentations.

AROVISTA PARK MODERNIZATION
Client: City of Brea
The goal is to create an all inclusive
destination park to improve
emotional, social, physical, and
mental health and where they can
explore, discover, relax, and play in a
safe and uniquely fun environment.

COSTA MESA SANITARY

HEADQUARTERS
Client: Costa Mesa Sanitary District
A turf removal/water conservation
project to provide a boldly vibrant
native landscape design.

SANTA ANA SPLASH PADS
Client: City of Santa Ana
The City of Santa Ana has the
opportunity to re -imagine a portion
of six existing parks and plan for new
splash pads.

PICKLEBALL COURTS @ MIKE

WARD COMMUNITY PARK
Client: City of Irvine
This facility upgrade will include a
8 -court layout, electrical upgrades
and lighting, shade, player and
spectator seating, and other
amenities.

JURUPAAVENUE MEDIANS
Client: City of Fontana
We will consider the already
developed street medians and
the right-of-way along the project
corridor to include the aesthetics
of the unique neighborhood
characteristics.
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

BOA ARCHITECTURE
BOA is a 7 -person architectural firm, located in
West Long Beach just 60 minutes from your office,
that has been in continuous business for 59 years,
with a competitive advantage in Public Works
architectural modernization projects including:
building additions, renovation/ retrofit, tenant
improvements (TI); facade improvement projects,
and building systems modernization. Although we
have completed new construction projects, this
is our industry niche and competitive advantage.

We have completed over 2,000 Public Works
architectural projects for over 80 local public entities.

We have unique expertise in Parks/ Recreation
Facilities, Fire Stations, Security -Workplace
Safety Improvements, Community Centers, ADA
Compliance, and Civic Center Facilities. We have
unique expertise in restroom design as we have
recently designed more than 50 park restrooms
for the cities of Long Beach, Torrance, Bellflower,
Cypress, Carson, Redondo Beach, Huntington
Beach, Montebello, Tustin, and Los Angeles. We
renovated 10 beach restrooms, and we have
completed 4 pre -fabricated park restroom projects
for the City of Long Beach. We can compete
favorably with just about any other firm on these
building types. Our staff expertise and production
systems are geared for these types of architectural
modernization and often "messy" renovation
projects. We have completed the design of over
300 Parks/Recreation projects, over 60 Community
Centers, over 50 fire stations, 20 libraries, over 400
ADA Compliance renovation projects, and 15 civic
centers.

We are a small firm that prides itself on personalized
service by the principal and architectural staff.

BOA's philosophy demands that the principal be
intimately involved in every phase of your project.

As a result, Edward Lok Ng, licensed architect, will
be the Principal -in -Charge and the Project Manager
for this project. This will allow high-level decisions
to be made quickly and efficiently on your project.

BOA is also a firm that fosters an exceptional
working atmosphere for its staff. As a result, high
quality work is achieved for all of its clients. BOA's
employees are highly skilled long-term staff and are
always encouraged to become better architects
and better project managers with continuing
education and advanced certification.
�iJB(..fNSH!TAn!T
\\\\\\\\\\1\\\\\ \\\ \\\\\\\\\\\\\\\\tit\\\\\\\\\\\\\\\ EDWARD "LOK" NG, AIA, LEED AP
President, Senior Project Manager and Designer
EDUCATION:
• Bachelor of Architecture, University of Hawaii,
1981
REGISTRATION:
• Licensed Architect, C-16840, State of CA, 1986
• LEED Accredited Professional, 2009
Edward Lok Ng has been a member of BOA since
1982. Principal and Director of Design, Mr. Ng
has over 38 years of experience in all phases of
the design process. He has personally designed
and managed over 500 municipal facility projects
and completed design work for over 30 parks
for local cities. He is very familiar with Expediting
architectural project for the City of Gardena as he
designed the renovation improvement for Gardena
Fire Station 158, Feasibility Study for the historic
Gardena Chase Bank building, which is owned by
the City. He leads a talented team of designers
and consultants to ensure that design solutions
effectively meet the clients' and users' needs
while adhering to client schedules and budget
constraints. He has been the Project Manager and
Designer for numerous projects within civic/public
buildings, the Parks and Recreation facilities, city
hall, Fire Station facilities, Police facilities, and ADA retrofit/transition plan projects. This experience
coupled with Mr. Ng's dedication and commitment
to sustainability and design excellence has led
to numerous honors and repeat clients for BOA.

Finally, Mr. Ng has personally designed numerous
parks and recreation facilities and public parks,
including the Cities of: Carson, Bellflower, Cypress,
Hawthorne, Irvine, Huntington Beach, Torrance,
Tustin, State of California, and many others.

A certified plan review consultant to California's
Division of the State Architect, Mr. Lok Ng has
completed DSA-sponsored training as an Access
Compliance Plan Reviewer and Accessibility
Surveyor. As a member of the City of Long Beach
Disabled Access Appeals Board since 1994 and the
Design Review Board for the City of Downey since
1989, he has reviewed applications and appeals
for a broad range of commercial and municipal
design projects. He is also LEED, AP Certified and
has design several LEED Certified projects, which
will be a great asset for the sustainability design.
\\\\\\\\\\\\\\\\\\\\\\\\\\ \\\\\\\\\\\\ \\\\\\,\\a.\\\e\\\\\\\\ti \\\ \\\\\\\\\\\\\\\tie\\\\\\\\\\\\\\\\\ \ D

iJMS
C I V II 1= NGINEERS
DMS Consultants, Inc. is dedicated to technical
excellence and high quality services. A team
approach is taken to every project undertaken, with
a project engineer directing, managing and acting
as the central design figure in the work. Our firm
strives to maintain a high level of communication
with the client and jurisdictional agencies.

We are acutely aware of the value and importance
of providing close individual attention to each
project and to working within the constraints of time
and budget. We also know that the success of our
firm rests clearly on the management, competence,
and expertise of our professional staff and team.

Established in 1994, our firm provides engineering
and related services to municipalities, government
entities, and private industries throughout Southern
California. With a staff of registered civil engineers, designers, construction observers, contract
administrators, surveyors, and specialists in
transportation, building and safety, and computer -
aided design, DMS Consultants, Inc. is uniquely
qualified to respond to the diverse needs of our
clientele.

DMS Consultants, Inc. presently provides on -call
civil engineering services to the City of Fullerton, City of Diamond Bar, City of San Dimas, City of Cerritos,
City of Newport Beach and City of La Mirada.

DMS Consultants, Inc. has the ability to provide in-
house services in the following areas:
• Street improvements
• Storm drain improvements
• Sewer improvements
• Water improvements
• ADA accessibility type improvements
• WQMP / SWPPP documents
• Hydrology
• Surveying
• Plan check services
DMS Consultants, Inc. has the capacity to sub -
consult for areas including but not necessarily
limited to:
• Geotechnical services
• Traffic engineering services
;II11(-f?IOIGI_)ITANT
\\\\\\\\\\\\\\\\\.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\`,\\\\ SURENDER DEWAN, P.E
President
EDUCATION:
• Bachelor of Science, Civil Engineering, Delhi
University, 1970
• Master of Science, Civil Engineering, University
of Washington, 1978
REGISTRATION:
• Civil Engineer, California, RCE 34559
• SWRCB Certified QSD 20924
Mr. Dewan, President of DMS Consultants, Inc.,
has more than 30 years of professional experience
in the design of Public Works projects. Mr.

Dewan is responsible for performing and/or
coordinating engineering design and other related
technical services including project management;
preparation of plans, specifications, estimates,
design; and evaluation of major municipal projects.

MUNICIPAL PROJECTS
• Euclid Street Roadway Improvements -
Fountain Valley
• State College Boulevard Rehabilitation Project
- Fullerton
• San Dimas Avenue Improvements - San
Dimas
• Hollydale Community Park - South Gate
• Del Amo Boulevard Street Improvements -
Cerritos
• Madonna Area Street, Sewer & Water
Reconstruction - Fullerton
• San Dimas Wash Trail - Glendora
• Via Verde Reconstruction Project from Covina
Hills Street to Puente Street - San Dimas
• Chapman Avenue Rehabilitation Project
from Berkeley Avenue to Raymond Avenue -
Fullerton
• Bastanchury / Valencia Mesa Bile Path -
Fullerton
• FY 2014-15 Street Improvements, Sewer and
Water Main Replacement - Fullerton
• Design of Caltrans Curb Ramp Construction
Plans, Studebaker Road at State Route 91. -
Cerritos
• MacArthur Boulevard Pavement
Reconstruction - Newport Beach
• Placentia Avenue Reconstruction - Fullerton
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\��\\\ u,v1,

DESIGN WEST ENGINEERING,
In January of 2000, Design West Engineering was
founded by partners Rob Cronk and Mark Galle.

They set out to build an engineering company
that would be focused, first and foremost, on
delivering our architectural and construction
partners with exceptional service.

The idea was simple, the model worked, and the
company has thrived. Now, Design West has
become a leading engineering firm across the
West Coast.

Each team member is hand -selected to
ensure the Design West standard for customer
service is upheld and our staff has become
known for technical excellence, outstanding
communication, and pushing the boundaries of
technology. In the end, it is all driven by the same
focus: be the very best at serving our clients'
needs.

PARK EXPEP{ENGF
Design West's team brings you expertise in parks
and community buildings, having a long history of
experience with countless city and county clients
as well as various state and federal agencies.

Beyond just designing to the project type, this
experience includes successful support of public
works bidding and construction administration
services. It includes effective communication and
collaboration with various regulatory agencies,
utility companies, governmental departments,
and multiple stakeholders.

THE FOUR COMMITMENTS OF CUSTOMER

SERVICE
We know the only way to earn your trust
is through consistent quality engineering,
but exceptional customer service is the real
foundation Design West is built on. We are
committed to active collaboration, clear and
consistent communication, purposeful creativity,
and working with care. Our entire team knows it's
our job to make sure you don't just like our work,
but love working with us.
;I IRC ONCIPTANT
\\\\.\\\\\\\\\ .\\\\\\\\\\\\�\\\\\\ .\\\

LEO MAYA, PE, LEED A'-
Principal Electrical Engineer
With over 20 years of electrical design experience,
Leo has been a key part of Design West since 2005.

Leo has worked on a wide array of projects including
large commercial and industrial buildings, health care
and institutional facilities, sports field lighting, street and area lighting, golf course electrical systems,
and various dry utility designs. His dedication to
maintaining long-term client relationships and
his diverse electrical background have made him
the natural selection to head up our Electrical
Department in 2009. Leo's continuing education keep
him up to date with the latest lighting and energy
efficient technologies. Leo is an ongoing student of
Engineering Management at Arizona State University
and holds a CA electrical PE license.

ROY MORALES
Electrical Department Head, Associate
Roy has relationships with many of the local
agencies after providing years of reliable design
and service to this clientele. His experience includes
design for buildings, sports fields, street lighting, and solar photovoltaic systems. Roy is a Senior Project
Manager as well as the Electrical Department
Head for the San Bernardino office. Roy joined the
Design West team after working several years with
Dream Engineering when the company was bought
out in 2009. Roy brought an expertise in electrical
applications, including parks and street projects,
along with municipal projects such as essential
service facilities, community buildings, government
operations facilities, and aviation buildings. Roy is a proven team leader, both in how he runs his teams
internally, and how he runs his project teams when
working with clients.

ARCADIO NUNGARAY
Electrical Project Manager
Arcadio joined Design West in 2010 as an Electrical
Project Designer and has operated a Project Manager
since 2015 with a project team including 3 supporting
staff. As a resident design software expert, Arcadio
also serves the team as CAD Manager and Bluebeam
Manager. Arcadio excels at fast pace and rapid turn-
around projects. He is known for his responsiveness
and thorough communication. Arcadio maintains his
project deadlines in a resourceful and competent
manner for each of his clients.

SY

CFRTIFIr,ATIONS
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ACORO® CERTIFICATE OF LIABILITY INSURANCE

44..------

DATE (MMIDD YYVV)
03/14/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the po icy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Cornerstone Specialty Insurance Services, Inc.
14252 Culver Drive, A299
Irvine CA 92604
CONTACT Tina Cowie
NAME:

PHONE (714) 731-7700 FAX (714) 731-7750
(A/C, No, Eat): (A/C, No):

E-MAIL [email protected]
ADDRESS:

INSURER(S) AFFORDING COVERAGE
NAIC B
INSURER A: RLI Insurance Company
13056

INSURED
DAVID VOLZ DESIGN LANDSCAPE ARCHITECTURE, INC.
151 Kalmus Drive, Ste. M -B
Costa Mesa CA 92626
INSURER B : Great American Insurance
16691
INSURER C:

INSURER D:

INSURER E :

INSURER F:

COVERAGES
CERTIFICATE NUMBER: 23/24 COVERAGES
REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR

TYPE OF INSURANCE
ADOL
INSD
SUBR
WVD

POLICY NUMBER

POLICY EFF
(MMIDD/YYYY)

POLICY EXP

NM/OD/VW()
LIMITS
A
X

COMMERCIAL GENERAL LIABILITY
PSB0001408
03/14/2023
03/14/2024

EACH OCCURRENCE
$ 2,000,000

CLAIMS -MADE X OCCUR
DAMAGETO REN] ED
PREMISES (Ea occurrence)

5 1,000,000
X

ADDT'L INSURED/P & NC
MED EXP (Any one person)
$ 10,000
X

BLANKET WVR OF SUBRO

PERSONAL&ADV INJURY
5 INCLUDED
GENL
AGGREGATE LIMIT APPLIES PER:

GENERAL AGGREGATE
S 4,000,000

PRODUCTS-COMP/OP AGG
4,000,000
S
$
A

AUTOMOBILE
X

LIABILITY

ANY AUTO
OWNED

AUTOS ONLY

HIRED ONLY
_,
X

SCHEDULED
AUTOS
N-OA
NA'
'AlUTOS ONLY
PSB0001408
03/14/2023
03/14/2024

COMBINED SINGLE LIMIT
(Ea accident)
s 2,000,000
BODILY INJURY (Per person)
S
BODILY INJURY (Per accident)
$

PROPERTY DAMAGE
(Per accident)
$
5 UMBRELLA LIAB

EXCESS LIAB
OCCUR

CLAIMS -MADE

EACH OCCURRENCE
5 AGGREGATE
5 DED RETENTION $
$
A

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY YN

ANY PROPRIETOR/PARTNER/EXECUTIVE Y
OFFICER/MEMBER EXCLUDED?
(Mandatory In NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
NIA
PSW0001346
03/14/2023
03/14/2024

X STATUTE OTH-
ER
E.L. EACH ACCIDENT
S 1,000,000
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
E.L. DISEASE - POLICY LIMIT
$ 1,000,000
B
Professional Liability
Claims Made
DPP4204131
03/14/2023
03/14/2024
Each Claim
Annual Aggregate
$2,000,000
$2,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of coverage in force. Contractual insurance requirements will be addressed at the time the contract is awarded.

CERTIFICATE HOLDER

FOR PROPOSAL PURPOSES ONLY PLEASE CONTACT

CORNERSTONE SPECIALTY

TO VERIFY COVERAGE IN FORCE

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD \\\\\\\\\\\\\\\\.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\,.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\,\\\\\\\\\\\\\\\\\\\\\\\\\\\\

LANDSCAPE ARCHITECT LICENSES
2'01'22
1'01 22

CUT HER
)5/21
35121

CUT HER
109/ 21
/06/2,
CUT HERE}
•
Remove your new Pocket Certificate
from the receipt portion and carry
it with you at all times.

CUT I HERE

CALIFORNIA ARCHITECTS BOARD

LANDSCAPE ARCHITECTS TECHNICAL COMMITTEE
2420 DEL PASO ROAD, SUITE 105
SACRAMENTO, CA 95834
•••••-•••••••••••••-•••••••. 916 5]5-7230
Landscape Architect

CERT F CATE NO
2375

DAVID JOHN VOLZ
151 KALMUS DR STE M8
COSTA MESA CA 92626

EXPIRATION
03 31 24

LANDSCAPE ARCHITECTS TECHNICAL COMMITTEE
2420 DEL PASO ROAD, SUITE 105
SACRAMENTO, CA 95834
916 575-7230

UT NFRE I M P O R T A N T
I. Please include your Certificate Number on any correspondence to this offi.

2. Notify Ilse Program of any name or address change in writing.

3. Report any loss of this certificate immediately in writing to the Program.

4. Please sign and carry the Pocket Certificate with you.

D.V D JOHN VOLZ
CERTIF CATE NO EXPIRATION DATE RECE PT NO.

RECE PT NO. 2375 03 31 2a 20322004
?O]72004 This is your receipt. Please save for your records.

PLALA 10 31 07
Remove your new Pocket Certificate
from the receipt portion and carry
it with you at all times.

CUT HERE

CALIFORNIA ARCHITECTS BOARD
LANDSCAPE ARC111TECT5 TECHNICAL COMMITTEE
a.� - 2420 DEL PASO ROAD, SUITE 105
1=I= SACRAMENTO, CA 95934
••••••••••••......••••••-m. 916 575-7230
Landscape Architect

CERTIFICATE NO,
3883

GARY MICHAEL VASQUEZ
151 KALMUS DRIVE SUITE M-8
COSTA MESA CA 92626
Signature

EXPIRATION
02/28/23

RECEIPT NO,
10340511
Remove your new Pocket Certificate
from the receipt portion and carry
it with you at all times.

CUT',HERE

CALIFORNIA ARCHITECTS OOARD

LANDSCAPE ARCHITECTS TECHNICAL COMMITTEE
2420 DEL PASO ROAD, SUITE 105
117:1Ca SACRAMENTO, CA 95834
916 575-7230
Landscape Architect
CERTIFICATE NO.
5463

ERIC JOHN STERLING
151 KALMUS DRIVE M8
COSTA MESA CA 92626

EXPIRATION
04/30/23
RECEIPT NO.
11090872

LANDSCAPE ARCHITECTS TECHNICAL COMMITTEE
2420 DEL PASO ROAD, SUITE 105
SACRAMENTO, CA 95834
916 575-7230

H I M P O R T A N T
I. Please include your Certificate Number on any correspondence to this office.

2. Notify the Program of any name or address change in writing.

3. Report any loss of this ccrti Pica¢ immediately in writing to the Program.

4. Please sppff and carry ate Pocket Certificate with you.

GARY MICHAEL VASQUEZ
CERTIFICATE NO. EXPIRATION DATE RECEIPT NO
3883 02/28/23 10340511
This is your receipt. Please save for your records.

LANDSCAPE ARCHITECTS TECHNICAL COMMITTEE
2420 DEL PASO ROAD, SUITE 105
SACRAMENTO, CA 95834
916 575-7230
UT HER=_ I M P O R T A N T
I, Please Include your Certificate Number on any correspondence to this office

2. Notify the Program of any name or address change to writing.

3. Report any loss of this cm', locate Immediately in wrning to the Program.

4. Please sign and carry the Pocket Certificate we th you.

ERIC JOHN STERLING
CERTIFICATE NO. EXPIRATION DATE RECEIPT HO
5463 04:30'23 11090872
This is your receipt. Please save for your records.

P`_ALA 10.'31'07
X01.\\\�.\\\\\S\s\\\,\\\\\.\\\\\\\\..\\\\\\*\\\\\\\\\\\\\\e�»\\\eti\e\\\\s\s\\\e\\\.\ \.\\»�o\\���e\\\\o\e\\o\\\e\\\\\»e\Wx

CERTIFICATIONS
\\\\\\\\\\\\\\\\\'.\\\\\\\\\\\\\'.\s\\\\\\\\'.\\\\\\\\\\\\\\

SMALL BUSINESS
8/23/22, 11:35 AM
Supplier Profile
Printed on: 8/23/2022 11:35:25 AM
To verify most current certification status go to: https://www.caleprocure.ca.gov DES
GENERAL ti- . :ES
Office of Small Business & DVBE Services
Certification ID: 25194
Legal Business Name:

David Volz Design Landscape Architects, Inc.

Doing Business As (DBA) Name 1:

David Volz Design
Doing Business As (DBA) Name 2:

Address:
151 Kalmus Drive
M-8
Costa Mesa
CA 92626
Certification Type Status
SB(Micro) Approved
SB-PW Approved
Email Address:
[email protected]
Business Web Page:

Business Phone Number:
714/641-1300
Business Fax Number:

Business Types:

Service
From To
06/23/2022 06/30/2024
06/23/2022 06/30/2024
Stay informed! KEEP YOUR CERTIFICATION PROFILE UPDATED! -LOG IN at CaleProcure.CA,GOV
Questions?
Email: OSDSHELPPDGS.CA.GOV
Call OSDS Main Number: 916-375-4940
7073rd Street, 1-400, West Sacramento, CA 95605
DIR
Actions Business Name I Indleldu.l Person
Bellybutton RytatraBon Submltted
Type Date
stoma McBee
Deg
Espttlson
D.fe
Percent Shuts
B.gnce Ryhtrdtlon
Doe Duntlon
DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS. 1X71128Update
INC_
PunicWinks

07.01:22 Reno
07 61_2
Pa:] • P:; Seam._
Due
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\X,\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ 11 D

LEED
QSD/P

CERTIFICATIONS
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ L.J
Jul
LaU❑
J=1:..]
GBCI

GREEN BUILDING CERTIFICATION INSTITUTE

HEREBY CERTIFIES THAT
David Volz

HAS ACHIEVED THE DESIGNATION OF
LEED° ACCREDITED PROFESSIONAL

BY DEMONSTRATING THE KNOWLEDGE OF GREED BUILDING PRACTICE REQUIRED FOR SUCCESSFUL. IMPLEMENTATION OF THE LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN ILEED') GREEN BUILDING RATING SYSTEM''.

March 28.2008
ii2—
_+m L.vrti S. Rich:.(.-cinui. eirwilritt a,! clip
It .'tkt4 ,,{ it'owwwc.witii,lil'.v.•,..,•ege.ilAr ...,•...,...

CERTIFICATE OF TRAINING

CALIFORNIA CONSTRUCTION GENERAL PERMIT

QJALUFIEII SWPFP DEVELOPER (CZD)
\\:,
(,IJALIFIED SWPL P PRACTITIONER (Q5P)
David Volz
Jul 20, 2021 - Jul 22, 2023
Certificate # 01176
California Stormwater Quality Association and
California Construction General Permit Training Team
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ■i %1I AP

LETTER OF RECOMMENDATIONS
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ BUENAfOPARK
t'U\1\tt :NErYSER\'It'Fs IrF:I':\It'1:\Ili\'f
February 6.2023 .IIJI In:s. I11rtr:t'r Oll
RE: Recommendation in Support of David Volz Design Landscape Architects. Inc To Whom It May Concern:

David Volz Design has provided high -quality design and consulting services to the City of Buena Park tar many years. They have provided park planning, leadership al public outreach meetings. creative park design, developed construction documents. and construction period services on several park projects.

Two notable lirajects the City of Buena Park is exceptionally proud of is the Rick Gomez Park and most recently. the Whitaker School Park. The projects include a high level of design and a team of sub -consultants under David Volz Designs' contract. David Votz Design learn welcomed community input al outreach gatherings to design creative. interactive play areas and inviting, green spaces David Volz Design has always provided the City of Duena Park with high -duality professional service for these projects and many others. I highly recommend David Volz Design to your agency.

Sincerely.
c_ �.'
Jii4ox " %"
pirector of Community Services
(City al Ducnn Park
(716) 562-3850
[email protected]
"David Volz Design has
always provided the
City of Buena Park with
high -quality professional
services for these
projects and many
others."
Ls CITY of CYPRESS
5275 Orange Avenue, Cypress, California 90630
Phone 714-229-6700 www.cypressca.org
February 7, 2023
RE: Recommendation in Support of David Volz Design Landscape Architects To Whom It May Concern:

The City of Cypress has collaborated with David Volz Design on several important park development and landscape projects. The recently completed city-wide Median Restoration Project, an APWA award -winning project, restored the landscaped medians and parkways throughout the City with new drought -tolerant landscaping and drip - irrigation systems, providing for a cohesive design aesthetic throughout the city, while also conserving water in light of the recent droughts. DVD and their team provided exceptional service throughout the project and prepared high quality construction documents.

I would highly recommend to any agency the inn of David Volz Design. My contact information is listed below. Please contact me for further comments in support of this firm.

Sincerely, "DVD and their team
provided exceptional service
Nick Mangkalakiri, P.E. throughout the project
City Engineer
[email protected]. and prepared high quality
construction documents."
Luis Patlan
City Manager

GARDEN GROVE

CITY OF GARDEN GROVE
February 2, 2023
Steve Jones
George S. Brietigam
John R. O'Neill
Cindy Ngnc Tran
Joe DoVinh
Stephanie Klopfenstein
Kim Bernice Nguyen
RE: Recommendation in Support of David Volz Design Landscape Architects, Inc.

To Whom It May Concern:

David Volz Design has provided high quality design and consulting services to the City of Garden Grove for many years. They have provided park planning, provided leadership at public outreach meetings, provided creative park design, developed construction documents and provided construction period services on several park projects.

One notable project is the Woodbury Park Revitalization Project, which Includes a high level of design and a team of sub -consultants under David Volz Designs' contract. This project is a Prop 68 grant award that will allow a complete renovation, of an under used park, to be brought back to life for an underserved community. DVD has done an outstanding job of meshing the needs of the community with the design request of the Parks and Rec Commission and staff.

DVD has always provided the City of Garden Grove with high quality professional service for these projects and many others. I highly recommend David Volz Design to your agency.

Sincerely,
John Montanchez
Community Services Director
(714) 741-5214
[email protected]
Together, A Better Community
CALIFORNIA • 1906
August 21, 2019
'r... a high level of design
and a team of
sub -consultants under
David Volz Designs'
contract."

OFFICE OF THE CITY MANAGER
405 E I, cute. A e.n„e
..H&uba. CA 936`8
559; 9C -59G:.

F (559, S91-4246
Re: Recommendation in Support of David Volz Design Landscape Architects, Inc.

To Whom It May Concern,
The City of Dinuba has commissioned David Volz Design to provide services on several park design projects. These services have included community -based des.gn process, presentations to commissions and council and creative solutions that have addressed many community needs. Our recently completed Roosevelt Paseo is an outstanding DVD designed pedestrian pathway. The paseo has received accolades from the community and nearby elementary school served by the pathway.

Should additional information be required, please call me at the ciy number. I recommend David Volz Design to any agency looking for creative and professional landscape architectural services.

Sincerely,
"I recommend David Volz
Design to any agency
looking for creative and
professional landscape
architectural services."
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\,\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ i� Tin ND

LETTER OF RFCOMMFNDATIONS
\\.\\\\\\ \.\\a\o\\\\\\.\\\\\\\���\\�\�t\\\,\a\\\\\\
14717 BURIN AVENUE • LAWNDALE, CALIFORNIA 90260 - ('310)973-3200 - FAX (310) September 4, 2019
RE: Recommendation in Support of David Volz Design Landscape Architects. Inc.

To Wham It May Concern:

The City of Lawndale has collaborated with David Volz Design on nvo important park development projects in the city, including the recently completed Hogan Park renovation and expansion project which included expansion of an existing park, street closure, utility relocation and provision of play areas for children aged 5 to 12 years old.

In addition, David Volz Design also collaborated with the City of Lawndale on Charles B. Hopper Park, a new one acre park designed and built on a former California Department of Transportation property within the City of Lawndale.

DVD's team welcomed community input at a number of outreach gatherings to design creative and interactive play areas and inviting green spaces for both projects.

I would highly recommend David Volz Design to any agency. My contact information is listed below.

Please contact me for further comments in support of this firm.

Sincerely,
Mike Estes
Director of Community Services
City of Lawndale
(310) 973-3272
mestes(Tlawndalecity.ere
/clTv orb

NORWALK
"DVD's team welcomed
community input at a number
of outreach gatherings
to design creative and
interactive play areas and
inviting green spaces for both
projects."
February 9, 2023
RE: Recommendation in Support of David Volz Design Landscape Architects, Inc.

To Whom II May Concern'
The City of Norwalk has collaborated with David Volz Design on several important park development projects. The recently completed concept design for Hermosillo Park was submitted to the State of California for a Proposition 68 grant, and the City has been awarded 58.5 million to build a new community center, park amenities, parking lot lighting and landscaping. DVD and their team were instrumental in the success of securing the grant for this project. The design was creative and utilized the entire park site to provide a variety of areas for sports, leisure and community gatherings.

I would highly recommend to any agency the firm of David Volz Design, My contact Information Is listed below. Please contact me for further comments in support of this fine.

Sincerely,
Christine Roberto
Public Services Manager
croh.�rla�'nnl!,_I llc�� :r
(562) 929-5708
i-)
September 17, 2019
"DVD and their team were
instrumental in the success
of securing the grant for this
project."
Vi City of South Gate
Parks & Recreation Department
rOTIMMIz
oft,"

CENTENNIAL
Steve Costley
Director of Parks & Recreation
February 1, 2023
SWNW. CI1 Y0FS0UTHGATE.0RG
Parks Make UM Better!
RE: Recommendation in Support of David Volz Design Landscape Architects, Inc.

To Whom It May Concern:

David Volz and his team at David Volz Design have provided superior service to the City of South Gate on a variety of projects to improve our parks over the last twelve years. From (Master Planning and Community Outreach to whole park renovations, providing creative, sustainable and usable designs that enhance our community and excite our park goers, David Volz Design ha consistently mat all expectations.

Please feel free to contact me if you have any specific questions or would like additional infomnation.

We have had nothing btu the best experiences with DVD and would enthusiastically recommend them to anyone looking for a top-quality landscape design limn for you public project.

Sincerely, "From Master Planning
� --- Cent,- and Community Outreach to
Steve Costley. providing creative, sustainable
°",`_soo}5f49`ks R°`annd usable designs that enhance
scostIcylipsogatc
°r` our community and excite our
park goers, David Volz Design has
consistently met all expectations."

TOM HANSEN
DARYLH0FMEYER

LAURIE GUIL LEN
PEGGY LEMON;:

BRENDA OLMOS
RE: Recommendation in Support of David Volz Design,
Landscape Architects, Inc.

To Whom It May Concern:

The City of Paramount collaborated with David Volz Design on several important park development projects, including recently completed conceptual park design documents for three of our parks, as well as a conceptual design for proposed park amenities utilizing Southern Califomia Edison (SCE)'s right of way land.

The DVD's team welcomed community input at outreach gatherings to design creative, interactive play areas, and inviting green spaces.

DVD has always provided the City of Paramount with high quality professional service and I would highly recommend David Volz Design to any agency. My contact information is listed below. Please contact me far further comments in support of this firm al 562-220-2100.

CITY OF PARA
Adriana Fi)ykroa
Public WO'rks Director
UNT
"DVD has always provided
the City of Paramount with
high quality professional
service and I would highly
recommend David Volz
Design to any agency."
\\.\\\\\\a\\\\\e\\\\\ �\\\\\\\. \\\N`\\oeti\\eX`\\\\oNN\, \\o;\\\.\\�t.\\\\\\\\Ntice\*\.\\\\ \\*S\\+\\\\tiro»\M""\\•\\ \\;\\\\\"\\\\SS\ MO 11,

LFTTFR OF RFCOMMFNDATIONS
David J. Shanver
d lqr
Rlgoberto A. Ramirez
.Mayor Pro T,,,,
Carol Warren
Co mn1,4(mb,
Cary Taylor
Council Member
Hang Alyce vaa
Council Membar
Jared Hlldenhraad
Cif, Manager
August 26, 2019
RE: Recommendation in Support of David Volz Design Landscape Architects, Inc.

To Whom It May Concern:

The City of Stanton has commissioned David Volz Design to provide services on several park design projects. These services have included community - based design process, presentations to commissions and council and creative solutions that have addressed many community needs. Stanton Central Park is an outstanding DVD designed park. The park has received accolades from the community and design awards from APWA and California Park and Recreation Society. DVD also designed Harry M. Dotson Park which also received design awards from APWA.

Should additional information be required, please call me at the city number.

I recommend David Volz Design to any agency looking for creative and professional landscape architectural services.

Sincerely,
('' (C) --
Allan Rigg
Director of Public Works
(714) 379-9222 ext. 203
C'IT1' OF SAN \IATEO
Park. and Recrenllnn DrParlmenl
August 2, 2017
330 ,A r.Sr'_II I II AVI:Nt'1
SAN M.\ II ). N1A 9JJ01-17SS
I I:LI'I'IIONIi'. 1650) 521.7400
I'AS• (65,1522 TUn
"We selected David Volz Design
because they have created many
award winning unique park designs
for other public agencies. "
To whom it may Concern,
The City of San Mateo is currently working with David Volz Design to provide preliminary design documents for our Borel Park site. They have developed two very creative and innovative design concepts for our newest neighborhood park. We selected David Volz Design because they have created many award winning unique park designs for other public agencies. Most of their park and public agency projects are very well thought out and incorporate history, culture, and art to support a strong theme. All of the components of the design such as site furnishings, paving materials, and the plant selection all work together to support the design concept. David Volz Design does a great job creating attractive and functional public spaces with high recreation value.

Having worked with David Volz Design on several projects at different agencies, I have always found them easy to work with professional and the public appreciates the skills and commitment. I strongly recommend David Volz Design to any public agency seeking creative and professional landscape architectural services.

Greg Meek
Park Planning Administrator
(650) 522-7544
[email protected]
"Stanton Central park is an
outstanding DVD designed park.

The park has received accolades
from the community and design
awards from APWA and California
Park and Recreation Society. DVD
also designed Harry M. Dotson
Park which also received awards
from APWA."
MAYOR
Vicente Sam,iero

MAYOR PRO TEM
Phil Bacerra
COUNCILMEF:BERS
Johmman ny,n Hernandez
J,ss a Lopez
tic ida Mendcaa
Da ,d Penaloza
Thai V,H Phan

CITY OF SANTA ANA

PUBLIC WORKS AGENCY
20 Ci,oc Center Para . P.O Scx 1989
Santa Ana Cal3anna 027]2

CITY MANAGER
KrIsline Padge

CITY ATTORNEY
Soria R Ca,vallr,

CLERK OF THE COUNCIL
February 3, 2023
RE: Recommendation of David Volz Design Landscape Architects, Inc.

To Whom It May Concern:

David Volz Design has provided high quality design and consulting services to the City of Santa Ana for many years. They have provided park planning, provided leadership at public outreach meetings, provided creative park design. developed construction documents and provided construction period services on several park projects.

Most notably is the recent Santiago Park Gas House Area Development project, of which David and his team have been a part of from the very beginning. They provided concept design, led community outreach efforts, developed contract documents and are now providing construction support. The project will be completed this spring and is an award winner. We are very excited and are appreciative of the great working relationship we had together. and the expertise they brought to the table.

DVD has always provided the City of Santa Ana with high quality professional service for these projects and many others. I highly recommend David Volz Design to your agency.

Sincerely,
Suzi Furjanic
Associate Park Planner
sfurianic santa-ana.orq

SANTA AMA CITY COUNCIL
oxxx.raotoarica.va .,act..
"DVD has always provided the City of Santa
Ana with high quality professional services
for these project and many others."
\\\\\\\\\,\\\\\\\\\\\\\\\\\\\\\\.\\\\\\.\\\\\\\\\\\\\\\\\\\\\\*\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\o\\\e\\

A� �®

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DDIYYYY)
11/15/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the po icy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Cornerstone Specialty Insurance Services, Inc.
14252 Culver Drive, A299
Irvine CA 92604
CONTACT Tina Cowie
NAME:

PHONE
No, Ext): (714) 731-7700 FAX
No): (714) 731-7750
E-MAIL [email protected]
ADDRESS:

INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A: RLI Insurance Company
13056

INSURED
DAVID VOLZ DESIGN LANDSCAPE ARCHITECTURE, INC.
151 Kalmus Drive, Ste. M-8
Costa Mesa CA 92626
INSURER B : Great American Insurance
16691
INSURER C :

INSURER D :

INSURER E :

INSURER F :

COVERAGES
CERTIFICATE NUMBER: 23/24 COVERAGES
REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR
LTR

TYPE OF INSURANCE
ADDL
INSD
SUER
WVD

POLICY NUMBER

POLICY EFF
(MM/DDIYYYY)

POLICY EXP
(MMIDD/YYYY)
LIMITS
A
X

COMMERCIAL GENERAL LIABILITY
Y
Y
PSB0001408
03/14/2023
03/14/2024

EACH OCCURRENCE
$ 2,000,000

CLAIMS -MADE
X
OCCUR

DAMAGE TO RENTED
PREMISES (Ea occurrence)
1,000,000
$
X

ADDTL INSURED/P & NC
MED EXP (Any one person)
$ 10,000
X

BLANKET WVR OF SUBRO

PERSONAL &ADV INJURY
$ INCLUDED
GEN'L
_

AGGREGATE
POLICY
OTHER:

X

LIMIT APPLIES
PRO
JECT
PER:

LOC

GENERAL AGGREGATE
$ 4,000,000

PRODUCTS-COMP/OP AGG
00000
4,0 ,
$
$
A

AUTOMOBILE
X

LIABILITY

ANY AUTO
OWNED

AUTOS ONLY
HIRED

AUTOS ONLY
v
_"T".•

SCHEDULED
AUTOS

NON -OWNED

AUTOS ONLY
Y
Y
PSB000140B
03/14/2023
03/14/2024

COMBINED SINGLE LIMIT
(Ea accident)
$ 2,000,000
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$

PROPERTY DAMAGE
(Per accident)
$

UMBRELLA LIAB

EXCESS LIAB
OCCUR

CLAIMS -MADE

EACH OCCURRENCE
$

AGGREGATE
$
OED
RETENTION $
$
A

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY

ANY PROPRIETORJPARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Y / N
Y
N/A
Y
PSW0001346
03/14/2023
03/14/2024
X

STATUTE
H
ER
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
E.L. DISEASE - POLICY LIMIT
1,000,000
$
B
Professional Liability
Claims Made
DPP4204131
03/14/2023
03/14/2024
Each Claim
Annual Aggregate
$2,000,000
$2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Re: On_Call Landscape Architecture Services
The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are Additional Insured for General Liability and Non -Owned & Hired Auto Liability but only if required by written contract with the Named Insured prior to an occurrence and as per attached endorsement. Coverage is subject to all policy terms and conditions. *30 days notice of cancellation, except for 10 days notice for non-payment of premium.

For Professional Liability coverage, the aggregate limit is the total insurance available for all covered claims reported within the policy period.

CERTIFICATE HOLDER

CANCELLATION
City of Placentia
401 E. Chapman

PLACENTIA
CA 92870

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

Policy Number: PSB0001408 RLI Insurance Company
Named Insured: David Volz Design Landscape Architects, Inc.

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

RLIPack° FOR PROFESSIONALS

BLANKET ADDITIONAL INSURED ENDORSEMENT
This endorsement modifies insurance provided under the following:

BUSINESSOWNERS COVERAGE FORM - SECTION II - LIABILITY

1. C. WHO IS AN INSURED is amended to include as
an additional insured any person or organization that
you agree in a contract or agreement requiring
insurance to include as an additional insured on this
policy, but only with respect to liability for "bodily
injury", "property damage" or "personal and
advertising injury" caused in whole or in part by you
or those acting on your behalf:
a. In the performance of your ongoing operations;
b. In connection with premises owned by or rented
to you; or
c. In connection with "your work" and included
within the "product -completed operations
hazard".

2. The insurance provided to the additional insured by
this endorsement is limited as follows:
a. This insurance does not apply on any basis to
any person or organization for which coverage
as an additional insured specifically is added by
another endorsement to this policy.
b. This insurance does not apply to the rendering
of or failure to render any "professional
services".
c. This endorsement does not increase any of the
limits of insurance stated in D. Liability And
Medical Expenses Limits of Insurance.

3. The following is added to SECTION III H.2. Other
Insurance — COMMON POLICY CONDITIONS
(BUT APPLICABLE ONLY TO SECTION II —

LIABILITY)
However, if you specifically agree in a contract or
agreement that the insurance provided to an
additional insured under this policy must apply on a
primary basis, or a primary and non-contributory
basis, this insurance is primary to other insurance that is available to such additional insured which covers
such additional insured as a named insured, and we
will not share with that other insurance, provided that:
a. The "bodily injury" or "property damage" for
which coverage is sought occurs after you have
entered into that contract or agreement; or
b. The "personal and advertising injury" for which
coverage is sought arises out of an offense
committed after you have entered into that
contract or agreement.

4. The following is added to SECTION III K. 2.

Transfer of Rights of Recovery Against Others to
Us — COMMON POLICY CONDITIONS (BUT

APPLICABLE TO ONLY TO SECTION II -

LIABILITY)
We waive any rights of recovery we may have against
any person or organization because of payments we
make for "bodily injury", "property damage" or
"personal and advertising injury" arising out of "your
work" performed by you, or on your behalf, under a
contract or agreement with that person or
organization. We waive these rights only where you
have agreed to do so as part of a contract or
agreement with such person or organization entered
into by you before the "bodily injury" or "property
damage" occurs, or the "personal and advertising
injury" offense is committed.

ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.

PPB 304 02 12