Agenda packet, regular meeting — Pleasanton City Council, June 17, 2025 (part 5 of 6)

Item # C Item Description Quantity Unit of Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Engineer's Estimate
ANNUAL STREETS RESURFACING-25503
Owner: City of Pleasanton
Bid Opening: 5/7/2025 2:00pm
ANNUAL STREETS RESURFACING -25503
#4
Interstate Grading & Paving
#5
Teichert Construction
Bid Items
79 TRAFFIC CONTROL 1 LS $100,000.00 $100,000.00 $80,000.00 $80,000.00 $283,000.00 $283,000.00 80 TYPE A HMA 3,000 TN $127.00 $381,000.00 $120.00 $360,000.00 $170.00 $510,000.00 81 4" THICK PAVEMENT REPAIR 59,000 SF $5.20 $306,800.00 $4.00 $236,000.00 $10.00 $590,000.00 82 PAVING MAT 13,014 SF $1.90 $24,726.60 $3.00 $39,042.00 $1.50 $19,521.00 83 COLD PLANE MILLING, d< 2.25" 10,371 SF $0.55 $5,704.05 $0.80 $8,296.80 $2.00 $20,742.00 84 COLD PLANE MILLING, d> 2.25" 47,500 SF $0.80 $38,000.00 $0.90 $42,750.00 $1.00 $47,500.00 85 6' AC WEDGE CUT AT LIP OF GUTTER PAN 3,770 LF $2.15 $8,105.50 $1.40 $5,278.00 $6.00 $22,620.00 86 15' AC WEDGE CUT AT STREET CONFORM 290 LF $11.00 $3,190.00 $4.00 $1,160.00 $50.00 $14,500.00 87 LOWER EXISTING MANHOLE PRIOR TO COLD PLANE/ MILLING 14 EA $620.00 $8,680.00 $400.00 $5,600.00 $350.00 $4,900.00 88 LOWER EXISTING WATER VALVE/MON PRIOR TO COLD-PLANE 25 EA $500.00 $12,500.00 $275.00 $6,875.00 $250.00 $6,250.00 89 RAISE EXISTING MANHOLE FRAME AND COVER TO GRADE 18 EA $900.00 $16,200.00 $1,000.00 $18,000.00 $900.00 $16,200.00 90 RAISE EXISTING WATER VALVE, CLEANOUT, AND DETECTOR
HANDHOLE TO GRADE 23 EA $750.00 $17,250.00 $800.00 $18,400.00 $700.00 $16,100.00 91 RAISE EXISTING MONUMENT TO GRADE 12 EA $750.00 $9,000.00 $800.00 $9,600.00 $700.00 $8,400.00 92 INSTALL BLUE REFLECTORIZED RAISED PAVEMENT MARKERS 7 EA $35.00 $245.00 $28.00 $196.00 $25.00 $175.00 93 INSTALL DETAIL 22 1,837 LF $3.50 $6,429.50 $3.50 $6,429.50 $3.50 $6,429.50 94 INSTALL DETAIL 25 3,130 LF $1.85 $5,790.50 $2.00 $6,260.00 $2.00 $6,260.00 95 INSTALL DETAIL 27B 123 LF $2.50 $307.50 $2.00 $246.00 $1.50 $184.50 96 INSTALL DETAIL 29 465 LF $5.50 $2,557.50 $6.50 $3,022.50 $6.00 $2,790.00 97 INSTALL DETAIL 32 123 LF $5.50 $676.50 $6.50 $799.50 $6.00 $738.00 98 INSTALL DETAIL 37B 300 LF $2.25 $675.00 $2.25 $675.00 $2.00 $600.00 99 INSTALL DETAIL 38 395 LF $2.10 $829.50 $2.50 $987.50 $3.00 $1,185.00 100 INSTALL DETAIL 39 10,745 LF $1.45 $15,580.25 $1.75 $18,803.75 $1.50 $16,117.50 101 INSTALL DETAIL 39A 408 LF $1.40 $571.20 $1.75 $714.00 $1.50 $612.00 ANNUAL STREET RESURFACING (Bid Item79 -116)-ALT-"B"

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Item # C Item Description Quantity Unit of Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Engineer's Estimate
ANNUAL STREETS RESURFACING-25503
Owner: City of Pleasanton
Bid Opening: 5/7/2025 2:00pm
ANNUAL STREETS RESURFACING -25503
#4
Interstate Grading & Paving
#5
Teichert Construction
Bid Items
102 INSTALL DETAIL 40 107 LF $2.50 $267.50 $1.75 $187.25 $1.50 $160.50 103 INSTALL TYPE IV ARROW 13 EA $135.00 $1,755.00 $210.00 $2,730.00 $200.00 $2,600.00 104 INSTALL 12” YELLOW/WHITE 853 LF $8.00 $6,824.00 $13.00 $11,089.00 $12.00 $10,236.00 105 INSTALL 12” YELLOW/WHITE LADDER X-WALK 860 LF $7.50 $6,450.00 $13.00 $11,180.00 $12.00 $10,320.00 106 INSTALL 4” WHITE STRIPING 806 LF $2.00 $1,612.00 $4.50 $3,627.00 $4.00 $3,224.00 107 INSTALL "STOP" OR "YIELD" LEGEND 2 EA $175.00 $350.00 $300.00 $600.00 $275.00 $550.00 108 INSTALL "STOP AHEAD" OR"SIGNAL AHEAD" LEGEND 3 EA $380.00 $1,140.00 $900.00 $2,700.00 $800.00 $2,400.00 109 INSTALL "YIELD" MARKING SYMBOL 30 LF $12.00 $360.00 $27.00 $810.00 $25.00 $750.00 110 INSTALL BIKE LANE SYMBOL & ARROW/SHARROW LEGEND 8 EA $110.00 $880.00 $200.00 $1,600.00 $200.00 $1,600.00 111 INSTALL GREEN COLOR BIKE LANE 1,620 SF $8.25 $13,365.00 $9.00 $14,580.00 $8.00 $12,960.00 112 PAINT MEDIAN CURB (NOSE) WHITE/YELLOW 190 LF $5.00 $950.00 $6.50 $1,235.00 $6.00 $1,140.00 113 INSTALL TRAFFIC DETECTOR LOOPS (TYPE A) 6 EA $600.00 $3,600.00 $1,100.00 $6,600.00 $1,200.00 $7,200.00 114 INSTALL TRAFFIC DETECTOR LOOPS (TYPE D) 6 EA $600.00 $3,600.00 $1,300.00 $7,800.00 $1,300.00 $7,800.00 115 CHANGEABLE MESSAGE SIGN (CMS) 4 EA $2,750.00 $11,000.00 $2,700.00 $10,800.00 $4,000.00 $16,000.00 116 REMOVE & REPLACE EXISTING SPEED LUMP 2 EA $4,500.00 $9,000.00 $7,500.00 $15,000.00 $6,000.00 $12,000.00 117 ROADWAY WIDENING (W. LAS POSITAS) 1 LS $50,000.00 $50,000.00 $67,000.00 $67,000.00 $200,000.00 $200,000.00 ALTERNATE "B" TOTAL: $1,025,972.10 $1,026,673.80 $1,883,765.00 : Corrected Amount

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BASE BID AND ALTernative BID SUMMARY
BID Engineer's Estimate
BASE BID $3,138,263 $6,627,453 $3,233,589
ATLTERNATIVE A $975,936 $5,582,421 $1,772,164
ALTERNATIVE B $1,025,972 $1,026,674 $1,883,765
#4 -Interstate #5 - Teichert

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ATTACHMENT 3
Project Funding to Date Amount Totals
2024-25 CIP Allocation (Gas Tax - Fund 160) $1,575,000
2024-25 CIP Allocation (Measure F - Fund 166) $400,000
2024-25 CIP Allocation (MBB Streets - Fund 170) $1,975,000 2024-2025 Budget Amendments Gas Tax Fund (Fund 160) Transfer from CIP 25504 CCAR 05/06/25 $400,000

TOTAL PROJECT FUNDING TO DATE
Project Expenditures to Date
Advertisting $852
Miscellaneous Expenses 32
Total Project Expenditures to Date $883
Anticipated Project Expenditures
O'Grady Construction Contract $4,038,462
Contingency (Approximately 11%) 444,231
Suverying Services (On-Call Contractor) 25,000
Material Testing Services (On-Call Contractor) 50,000
Construction Management Software from VPM 24,000
Miscellaneous Expenses 5,000
Total Anticipated Project Expenditures $4,586,693

TOTAL PROJECT EXPENDITURES
Funding Balance/(Shortfall)
Current (Shortfall) (237,576)
Allocate from Gas Tax Fund 160 $30,043
Allocate from Gas Tax Fund 160 $50,000
Allocate from Gas Tax Fund 160 $89,321
Subtotal $169,364
Transfer fromStreet CIP Fund 211 $68,212
237,576$
$4,587,576
$4,350,000

ANNUAL STREET RESURFACING & RECONSTRUCTION
CIP NO. 25503
06/17/25

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Project Plans.pdf

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Item #18

CITY COUNCIL AGENDA REPORT

June 17, 2025
Public Works - Utilities Division

TITLE: APPROVE AS-NEEDED MAINTENANCE AND TRADE SERVICES

AGREEMENTS FOR UTILITIES SEWER/STORM JETTING AND CLOSED- CIRCUIT TELEVISION SERVICES WITH PIPE AND PLANT SOLUTIONS, INC., PRESIDIO SYSTEMS, INC., AND MURGREEN ENVIRONMENTAL FOR A NOT- TO-EXCEED AMOUNT OF $450,000 PER AGREEMENT FOR EACH THREE-

YEAR TERM AND THE OPTION TO EXTEND THE AGREEMENTS BY TWO ONE-

YEAR TERMS WITH A TOTAL NOT-TO-EXCEED AMOUNT OF FIVE YEARS AND $750,000 PER AGREEMENT

SUMMARY
The City is responsible for the operation and maintenance of the City’s sewer and storm systems, which include 260 miles of sewer pipe, 3,529 sewer manholes, and 196 miles of storm pipeline that require cleaning and inspection to ensure proper operation. Staff is requesting to enter into as-needed agreements with experienced licensed contractors to provide supplemental flushing and project-specific closed-circuit television (CCTV) services for sewer and storm lines.

A Request for Proposals (RFP) for CCTV cleaning and inspection services was distributed on May 1, 2025. Three contractors were selected to provide as-needed sewer or stormwater CCTV and inspection services for planned and emergency work and to assist other City departments on projects. Staff recommends awarding as-needed maintenance and trade services agreements to Pipe and Plant Solutions, Inc., Presidio Systems, Inc. and Murgreen Environmental. These as-needed services allow the City the flexibility to utilize the most competitively priced and responsive contractor as projects and emergencies arise.

RECOMMENDATION
Approve and authorize the City Manager to enter into the three-year as-needed maintenance and trade services agreements with Pipe and Plant Solutions, Inc., Presidio Systems, Inc. and Murgreen Environmental, with the option of extending the agreements for two additional one- year terms. The total compensation per agreement shall not exceed $450,000 for the three- year term, with an annual not-to-exceed amount of $150,000 and to extend the agreements by two one-year terms with a total not-to-exceed amount of five years and $750,000 per agreement.

BACKGROUND
The City is responsible for the operations and maintenance of the City’s sewer and storm systems. The systems’ infrastructure includes 260 miles of sewer pipe, 3,529 sewer manholes, and 196 miles of storm pipe which require cleaning and inspection to ensure proper operation.

All inspected pipelines are rated per the National Steel and Shipbuilding Company (NASSCO) Pipeline Assessment Certification Program (PACP), and manholes per the NASSCO Manhole Assessment Certification Program (MACP). The NASSCO certification program is the industry

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standard that is used to identify cracks, laterals, corrosion, offset/sags, and roots. These inspections allow staff to understand what is needed to maintain the pipelines and plan for future CIP projects.

Contracting certain services allows for operations and maintenance tasks to be prioritized based on available staff, project work, regulation requirements, and customer needs.

Contracting closed-circuit television (CCTV) and inspection services for planned and emergency work allows for greater flexibility to meet operations, maintenance, and project needs. The as-needed service agreements would support unscheduled work such as engineering projects, storm events, and large-scale sanitary sewer overflows. In addition, these contractors can clean and inspect large diameter pipes which are currently beyond the capability of City staff.

DISCUSSION
Utilizing the as-needed service agreements allows staff to authorize the work and to have it completed in a timely manner as compared to formally bidding on each small project. When utilizing the as-needed service contractors to perform a task, staff will contact the appropriate contractor(s), to procure a scope of services and request a quote for those services. Based on contractor availability and pricing for the task, staff will then authorize the selected contractor to proceed with the work and the costs will be applied against the not-to-exceed limit of the agreement.

On April 25, 2025, the City received four proposals for the as-needed services for jetting and CCTV services. Of the four, three were selected based on the criteria established in the RFP and included rates, prior years' experience and relevant similar projects performed. Due to the allocated budgets, it was recommended to select only the top three based on staff rankings from said criteria.

Staff recommends entering into three as-needed agreements with an annual not-to-exceed amount of $150,000 per agreement with Pipe and Plant Solutions, Inc., Presidio Systems, Inc. and Murgreen Environmental for sewer/storm flushing and CCTV services, not to exceed $450,000 per agreement for the three-year term and a total not-to-exceed amount of $750,000 per agreement over five years.

EQUITY AND SUSTAINABILITY
As a full-service municipality, the City provides a wide range of services and programs to meet the needs of all members of the community.

OUTREACH
No outreach was conducted, as this item is a routine matter of City business.

STRATEGIC PLAN ALIGNMENT
Not applicable, as this item is a routine matter of City business.

FISCAL IMPACT
The agreements are primarily funded by the Sewer Enterprise Fund (account 43442201- 440105), which is budgeted for $720,000 for FY 2025/26 and $870,000 for FY 2026/27, and from the Storm Drain Fund, CIP Project Annual Storm Repairs (account 44141801-440108),

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which is budgeted at $200,000 per year.

Prepared by: Submitted by: Approved by:

Siew-Chin Yeong, Director
of Public Works
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Agreement with Pipe and Plant Agreement Jetting

2. Agreement with Presidio Systems, Inc.

3. Agreement with Murgreen Environmental

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AS-NEEDED MAINTENANCE AND TRADE SERVICES AGREEMENT
FOR UTILITIES – SEWER & STORM JETTING & CCTV SERVICES
RFP #PWD 25.602

THIS AGREEMENT is made and entered into this ___ day of July 2025 between Pipe and Plant Solutions, Inc. ("Contractor"), a California Corporation, whose address is 23286 Foley Street, Hayward CA 94545 and the CITY OF PLEASANTON, a municipal corporation ("City").

RECITALS

A. Contractor has submitted a proposal in response to the City of Pleasanton’s Request for Proposals (RFP) #PWD 25.602 and is qualified and experienced in providing Jetting and CCTV Services for Sewer and Storm Operations as set forth in Exhibit A of this Agreement.

B. City finds it necessary and advisable to obtain work or services from Contractor on both a scheduled basis as set forth in RFP #PWD 25.602, as well as on an as-needed basis for potential unscheduled work, including but not limited to urgent requests by the City or a declaration of an emergency by local or state officials, described therein.

NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Contractor agree as follows:

1. Term. The term of this Agreement commences on the date written above and will expire on June 30, 2028 unless the parties agree to extend the Agreement for an additional two (2) one-year terms, not to exceed five (5) years total for this Agreement.

2. Services to be performed . Contractor shall perform, or cause to be performed, the work or services described in Exhibit A. This Agreement does not obligate the City to utilize Contractor exclusively for such work or services.

a. Task Authorization – For all services Contractor will submit a written estimate detailing the cost to perform the requested work or services, the City will then issue a Task Authorization letter as a guide for reimbursement once the scheduled work is completed and to the satisfaction of the City.

If authorized work exceeds the initial estimate or City requests additional services, Contractor is to notify the City of the additional cost and the City will provide an amended Task Authorization.

No work shall be performed unless approved by the City’s designated project manager.

3. Compensation. Total compensation pursuant to this Agreement shall not exceed $150,000 per fiscal year and $450,000 for the three-year term. Rates shall be as set forth in Exhibit A . For the second or subsequent years of the Agreement, the cost of each one -year term may increase only by the change in the consumer price index for the San Francisco -Oakland-San Jose Metropolitan Area (all items index; all urban consumers) for the twelve-month period ending in April each year as published by the Bureau of Labor Statistics, U.S. Department of Labor.

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a. Payment shall be made within thirty (30) days of receipt of Contractor’s invoice and approval by City.

b. If the prevailing wage for crafts or classifications subject to this Agreement change during the term of this Agreement, the City will accept corresponding increases in Contractor’s hourly rates when sufficient documentation is received from the Contractor and verified with the Department of Industrial Relations.

4. Indemnification. Contractor shall hold harmless, defend, and indemnify the City, its officers, agents and employees (“Indemnities”), against any and all claims, costs, demands, causes of action, suits, losses, expenses, attorney’s fees, or liability, arising from or in any manner related to Contractor’s (includes Contractor’s employees, agents, or subcontractors) negligent act or omission, whether alleged or actual, regarding the work or services performed or caused to be performed pursuant to this Agreement and any amendments thereto. Contractor shall not, however, be obligated to indemnify Indemnities from claims arising from the sole negligence or willful misconduct of Indemnities . This indemnification includes any claim that the materials or equipment provided under this Agreement, or any tool, article or process used, constitutes an infringement of any patent issued by the United States. This indemnification provision shall survive termination or cancellation of the Agreement.

5. Insurance. During the term of this Agreement, Contractor shall maintain at its own cost and expense the following insurance coverage with insurers with an A.M. Best’s rating of no less than A: VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies.

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $ 2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named additional insured’s under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney.

The policy shall further state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Contractor and its subcontractors, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers' Compensation Insurance . Workers' Compensation Insurance for all of Contractor's employees shall be in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

For work or services deemed public works, by signing this Agreement, Contractor is certifying, pursuant to Section 1861 of the California Labor Code, that: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of

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that Code, and I will comply with such provisions before commencing the performance of the work of this Contract."

d. Certificate of Insurance. Contractor shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

e. Subcontractors. Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming additional insureds.

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusions.

6. Independent Contractor. The Contractor is an independent contractor retained by the City. All personnel employed by the Contractor, including subcontractors, and personnel of subcontractors, are not and shall not be employees of the City.

7. Contractor’s Warranty. Contractor shall bear the risk of loss or damage to any goods associated with the services until delivered to and accepted by City. Contractor further warrants that all work done and goods provided under this Agreement shall: a) meet all conditions of the Agreement; b) shall be free from all defects in design, material and workmanship; and 3) shall be fit for the purposes intended. If any defects occur within the 12 months following acceptance, Contractor shall be solely responsible for the correction of those defects.

8. Labor Code/Prevailing Wages. The work performed under this Agreement is a “public work” and prevailing wage laws shall apply. No less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the work under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of the work by the Contractor or any subcontractor doing or contracting to do any part of the work. The appropriate

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determination of the Director of the California Department of Industrial Relations shall be available for inspection. Contractor shall post, at each job site, a copy of the prevailing rate of per diem wages.

To the extent applicable, Contractor shall comply with all requirements of the California Labor Code, including but not limited to, Labor Code sections: 1773.2 (regarding posting wage determinations at each job site); section 1776 (regarding the certificat ion, maintenance, and availability for inspection of payroll records); section 1777.5 (regarding employment of apprentices); section 1810 (regarding a legal day’s work as 8 hours of labor); and section 1775 (regarding penalties for violations). The Contra ctor shall forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid less than the stipulated prevailing rates for any public work done under the Agreement by it or by any subcontractor under Contractor.

9. Notices. All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States Mail, postage prepaid, registered or certified, addressed as hereinafter provided.

To Contractor: _____________________ To City: City Manager _____________________ City of Pleasanton
_____________________ P.O. Box 520
_____________________ Pleasanton, CA 94566

10. Conflict of Interest. In accepting this Agreement, Contractor covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. Contractor further covenants that, in the performance of this Agreeme nt, it will not employ any person having such an interest. Contractor certifies that no City officer, employee, or authorized representative has any financial interest in the business of Cont ractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful perfo rmance of this Agreement. Contractor agrees to advise City if any conflicts arise.

11. Miscellaneous Provisions.

a. City may terminate this Agreement at any time by mailing a notice to Contractor. Contractor shall be paid for that portion of work or services already completed by Contractor as approved by City.
b. Contractor acknowledges that time is of the essence regarding the performance of this Agreement.
c. Contractor shall not assign or transfer this Agreement. d. If either City or Contractor waives a breach of this Agreement, such waiver shall not constitute a waiver of other or succeeding breaches of this Agreement. e. This Agreement constitutes the entire understanding of the parties. f. This Agreement may only be modified by a writing signed by the authorized representative of both parties.

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g. Contractor covenants that it has obtained and will keep in effect during the term of the Agreement all certificates, licenses, including a City Business License, permits or the like required by any federal, state or local regulatory agency in order to perf orm the work under this Agreement.
h. Contractor shall comply with all federal, state and local laws, regulations and rules, including but not limited to applicable safety and environmental laws. Contractor shall bear full and exclusive responsibility for any release of hazardous or non-hazardous substances and disposal of hazardous wastes.
i. The Contractor will permit the City to audit, examine and make copies of all contracts, invoices, payrolls and other documents or data relating to this Agreement. Such records shall be maintained for three years from the date of final payment under this Agreement. j. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E -Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes. k. This Agreement shall be governed by the laws of the State of California, with venue for any action under this Agreement in Alameda County, California.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

CITY OF PLEASANTON CONTRACTOR

_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature

__________________________
Print name

ATTEST: Title: __________________________

____________________________ [If Contractor is a corporation, signatures must Jocelyn Kwong, City Clerk comply with California Corporations Code §313]

APPROVED AS TO FORM: _____________________________
Signature

__________________________ __________________________
Daniel Sodergren, City Attorney Print name

Title: __________________________

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EXHIBIT A

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RATESHEET
The cost quoted below shall include all taxes and all other charges, including travel expenses, and is the cost the City will pay for the term of any contract that is a result of this bid.

Bidder hereby certifies to City that all representations, certifications, and statements made by Bidder, as set forth in this Bid Form and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.

Contractor's Labor Rates (Hourly) (DAY TIME RATES)
Position Description Rel!lllarTime Overtime Emere:ency Callout Foreperson $169.03 $221.74 $338.05
Journey level: $125.63 $ 160.88 $251.27
Apprentice level: $125.63 $160.88 $ 251.27
Other: QNQC Manager Time $145.00 $217.50 $2 90.00
Contractor's Equipment (DAY TIME RATES - STRAIGHT TIME) Equipment Size and Description Hourly Rate
Combo Truck Water and Vacuum $ 396.00
CCTV Truck $2 50.00
Note: Contractor's Equipment that will be used for project, to be charged to the job at an Hourly Rate.

Materials/Rentals
Materials
* Outside Equipment (Rentals)
Exam le
Invoicing must be demonstrated as a percentage.

Exam le: Material $1 000 + 10% $100 = $1 100
Invoicing must be demonstrated as a percentage.

Exam le: Outside • ent $2 000 + 10% $200 = $2,200
%MarkU
10 %
10 %
*Rental Equipment must be pre-approved by City Praject Maru!!!er � Contractor Name: Pipe and Plant Solutions, Inc. Signature:-�_.....,._,,_ ____ _ Authorized Staff Name: William Gilmartin IV Date: 04/25/2025

EXHIBIT A

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EXHIBIT A

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EXHIBIT A

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EXHIBIT A

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EXHIBIT A

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EXHIBIT A

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AS-NEEDED MAINTENANCE AND TRADE SERVICES AGREEMENT
FOR UTILITIES – SEWER & STORM JETTING & CCTV SERVICES
RFP #PWD 25.602

THIS AGREEMENT is made and entered into this ___ day of July 2025 between Presidio Systems, Inc. ("Contractor"), a California Corporation, whose address is 159 Wright Brothers Ave, Livermore CA 94551 and the CITY OF PLEASANTON, a municipal corporation ("City").

RECITALS

NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Contractor agree as follows:

If authorized work exceeds the initial estimate or City requests additional services, Contractor is to notify the City of the additional cost and the City will provide an amended Task Authorization.

No work shall be performed unless approved by the City’s designated project manager.

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a. Payment shall be made within thirty (30) days of receipt of Contractor’s invoice and approval by City.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

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that Code, and I will comply with such provisions before commencing the performance of the work of this Contract."

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusions.

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To Contractor: _____________________ To City: City Manager _____________________ City of Pleasanton
_____________________ P.O. Box 520
_____________________ Pleasanton, CA 94566

11. Miscellaneous Provisions.

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

CITY OF PLEASANTON CONTRACTOR

_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature

__________________________
Print name

ATTEST: Title: __________________________

____________________________ [If Contractor is a corporation, signatures must Jocelyn Kwong, City Clerk comply with California Corporations Code §313]

APPROVED AS TO FORM: _____________________________
Signature

__________________________ __________________________
Daniel Sodergren, City Attorney Print name

Title: __________________________

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120
110
168 168
154154
80 112 112
170
270
10 10
Presidio Systems Inc
Mike Schratz 4/25/25

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Presidio Systems, Inc.

License #832413

Industrial Process Controls  Construction and Environmental Services  Electrical Services  Pipeline Inspection/Certification

159 Wright Brothers Avenue, Livermore, CA 94551  (925) 456-8400 Phone  (925) 456-8404 Fax www.presidiosystems.com

ADDITIONAL INFO
Presidio Systems, Inc. offers unmatched value to the City of Pleasanton through our deep municipal experience, modern equipment fleet, and certified in-house personnel.

We bring a proven track record of successfully delivering storm drain inspection and sanitary sewer maintenance services for cities including San Ramon, San Mateo, South San Francisco, and others. Our self-performance model ensures quality control, operational flexibility, and cost-efficiency with no reliance on subcontractors.

We also maintain full compliance with safety and traffic control standards, utilize NASSCO-certified crews, and provide detailed GIS-integrated reporting. Our approach emphasizes proactive coordination, minimal disruption to city infrastructure, and rapid response capabilities, making us a dependable partner for both routine and task- authorized system needs.

Approach
Presidio Systems, Inc. specializes in comprehensive cleaning and assessment of both sewer lines and storm drain systems. Our operations are supported by a modern fleet of hydro-vacuum (Vactor) trucks and high-pressure jetting equipment. For sanitary sewer systems, we remove grease, roots, sediment, and obstructions using high-velocity jetting nozzles and perform multiple passes to ensure optimal cleanliness before detailed CCTV inspections. Our high-resolution, steerable cameras allow for thorough defect identification and condition grading, aligned with PACP standards.

When blockages are encountered, crews reposition from alternate access points and, if needed, deploy hydro-vac units to clear obstructions while maintaining flow continuity.

In addition to sewer line work, Presidio provides targeted storm drain maintenance services, including hydro-vac cleaning of catch basins, inlet structures, and drainage pipelines. We remove debris, sediment, floatables, and leaf buildup from inlets and basins to maintain clear flow paths and reduce the risk of flooding or ponding during storm events. For storm line assessment, we perform PACP video inspections and documentation of pipelines to support infrastructure planning and GIS-integrated reporting.

Our dual focus on sewer and storm systems ensures that cities receive coordinated, efficient service that enhances system reliability and public safety.

Utilities Jetting & CCTV
RFP #PWD-25.602

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Presidio Systems, Inc.

License #832413

Industrial Process Controls  Construction and Environmental Services  Electrical Services  Pipeline Inspection/Certification

159 Wright Brothers Avenue, Livermore, CA 94551  (925) 456-8400 Phone  (925) 456-8404 Fax www.presidiosystems.com

Staffing

Presidio Systems, Inc. will assign the following key personnel to provide the services described in the Scope of Services. Each individual listed below brings a wealth of experience, relevant certifications, and a strong safety record.

Key Personnel:

Name Title Experience Certifications
Mike
Schratz
Operations
Manager 21 yrs
OSHA HAZWOPER 40-hr, Confined
Space, Fall Protection, First Aid,
Flagger/Traffic Control
Alex
Negrete
Project Manager /
CCTV & Hydro Vac
Operator
19 yrs

PACP, MACP, LACP, OSHA
HAZWOPER 40-hr, Confined Space,
Fall Protection, First Aid, Flagger/Traffic
Control
Mario
Gutierrez
Jr.

CCTV & Hydro-Vac
Operator 11 yrs

PACP, MACP, LACP, OSHA
HAZWOPER 40-hr, Confined Space,
Fall Protection, First Aid, Flagger/Traffic
Control
Chris
Anfield
CCTV & Hydro-Vac
Operator 20 yrs

PACP, MACP, LACP, OSHA
HAZWOPER 40-hr, Confined Space,
Fall Protection, First Aid, Flagger/Traffic
Control
Antonio
Jaime CCTV Technician 8 yrs

PACP, MACP, LACP, OSHA
HAZWOPER 40-hr, Confined Space,
Fall Protection, Flagger/Traffic Control
Brian Case Hydro-Vac Operator 15 yrs
OSHA HAZWOPER 40-hr, Confined
Space, Fall Protection, Flagger/Traffic
Control
Sergio
Gutierrez
Hydro-Vac Operator 26 yrs
OSHA HAZWOPER 40-hr, Confined
Space, Fall Protection, Flagger/Traffic
Control
Mario
Gutierrez
Sr.

Hydro-Vac Operator 28 yrs
OSHA HAZWOPER 40-hr, Confined
Space, Fall Protection, Flagger/Traffic
Control

Carlos
Zaragoza
Hydro-Vac Operator 6 yrs
OSHA HAZWOPER 40-hr, Confined
Space, Fall Protection, Flagger/Traffic
Control
Note: PACP, MACP, and LACP refer to NASSCO certifications in Pipeline, Manhole, and Lateral Assessment, respectively.

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Presidio Systems Inc. 2002
159 Wright Brothers Ave Livermore, CA 94551
www.presidiosystems.com
1000015049
A,C10, 832413
Mike Schratz
Operations Manager
925-456-8400
925-575-0175
[email protected]
[email protected]
4/25/25
Operations Manager

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AS-NEEDED MAINTENANCE AND TRADE SERVICES AGREEMENT
FOR UTILITIES – SEWER & STORM JETTING & CCTV SERVICES
RFP #PWD 25.602

THIS AGREEMENT is made and entered into this ___ day of July 2025 between Murgreen Environmental Company ("Contractor"), a California Corporation, whose address is 66 Franklin Street, STE 300, Oakland CA 94607 and the CITY OF PLEASANTON, a municipal corporation ("City").

RECITALS

NOW THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Contractor agree as follows:

If authorized work exceeds the initial estimate or City requests additional services, Contractor is to notify the City of the additional cost and the City will provide an amended Task Authorization.

No work shall be performed unless approved by the City’s designated project manager.

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a. Payment shall be made within thirty (30) days of receipt of Contractor’s invoice and approval by City.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

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that Code, and I will comply with such provisions before commencing the performance of the work of this Contract."

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusions.

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To Contractor: _____________________ To City: City Manager _____________________ City of Pleasanton
_____________________ P.O. Box 520
_____________________ Pleasanton, CA 94566

11. Miscellaneous Provisions.

Page 606 of 864 ends

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

CITY OF PLEASANTON CONTRACTOR

_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature

__________________________
Print name

ATTEST: Title: __________________________

____________________________ [If Contractor is a corporation, signatures must Jocelyn Kwong, City Clerk comply with California Corporations Code §313]

APPROVED AS TO FORM: _____________________________
Signature

__________________________ __________________________
Daniel Sodergren, City Attorney Print name

Title: __________________________

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66 Franklin St Ste 300, 209-207-3917 Tel MURGREEN
Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA 2 | P a g e
April 21st, 2025
Daniel Villasenor
Management Analyst
City of Pleasanton
123 Main St
Pleasanton, CA 94566
Subject: Proposal – As-needed Services for Utilities-Sewer and Storm Jetting and CCTV Services
Dear Mr. Daniel
Murgreen Environmental Company , is pleased to present t his Proposal to the City of Pleasanton project for providing comprehensive sanitary sewer condition assessment and cleaning services.

We understand that the work scope for this proposed program will include cleaning and inspecting of Sanitary Sewer mains , Storm drain , manholes, Inlet and Catch basin. The cleaning of the sanitary sewer ma ins involves removing solids, roots, rags, sand, grease, grit and other debris or foreign materials within the collectio ns system and also inspect the sewer main to NASSCO PACP standard. Sewer manholes, catch basin s and in let will be inspected to NASSC O standard and all main inspections w ill be done by our PACP/LACP certified operators.

Murgreen Environmental Company is experienced with providing the services that you have defined as part of the overall scope of work associated wit h this project and has a strong base of experience in working w ith lo cal g overnment agencies in providing underground asset management services.

The project would be managed and supported by Murgreen from our headquarters office in Tracy, California. In t he State we have almost 30 years of experience in operating a nd managing sanitary sewer systems, pump stations and wastewater tre atment facilities. We have performed similar scope for some of our clients in the state of California.

Murgreen is managed by an experienced Program Manager, Felix Oviawe. He has more than 25 years of overall industry experience and is responsible for working with clients to develop the best solutions. Mr. Oviawe, along with other licensed and experienced staff resources from our Bay area office, will be able to effectively manage and deliver on the work scope that City of Pleasanton project has defined for this new contract.

In summary, Murgreen will commit to this project a dedicated management and technical team to implement the work scope that you have defined, and then support thes e resources with experts from our California Asset Management staff.

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66 Franklin St Ste 300, 209-207-3917 Tel MURGREEN
Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA 3 | P a g e
As the Owner of Murgreen, I executed this Bid/Proposal submittal and have the authority to commit our firm to any contract that results from this procurement process.

We have prepared our prop osal to comply with the requirements of your Request for Bid/Proposal and Specifications for this new project.

Our contact for this procurement will be:

Mr. Felix Oviawe, Procurement Manager
Murgreen Environmental Company, 66 Franklin St, Ste 300, Oakland, California 94607
Telephone: 510/332-2314 - Fax: 209/340-0158 - E-mail: [email protected] I invite you to contact me should y ou have any questions regarding th is Bid/P roposal submittal, or if you need any additional information. We very much look forward to your review of this submittal, and to the next steps in this procurement process.

Sincerely yours,
Felix Oviawe
President
Murgreen Environmental Company

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66 Franklin St Ste 300, 209-207-3917 Tel MURGREEN
Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA 4 | P a g e
Firm Information
Under this proposed scope of work with the City of Pleasanton, CA. Murgreen Environmental Company would be the direct contractor to the city for the delivery of services under this proposed agreement for Sewer Mains, Storm Mains , Manholes, Inlet, Catch basin, Video Inspection and Cleaning services.

Murgreen Environmental Company has a well -established presence in California where our firm originated the contr act operations, maintenance and m anagement (O&M) approach for Wastewater collection system for various agencies/municipal districts all over the State.

Qualifications
Murgreen Environmental Company is located in California, with local office in Oakland and Tracy , CA. Our Sanitary Sewer and Storm Water Asset management team includes Geologists, GIS specialis ts and Enginee rs capable of providing quality condit ion assessment and characterization of your underground & above ground pipelines. We also assist agencies in developing a strategy for Rehabilit ating and Replacin g assets based on their condition, risk and useful life.

We have experience in various aspects of condition assessment and cleaning of different types of pipelines. Our CCTV pipelines inspections data is collected and coded by a technician in a camera truck and all coded inspections data are reviewed to make sure the data collected comply with Nati onal Association of Sewer Service Com panies (NASSCO) PACP standards. Our technician utilizes Granite XP PACP, POSM, and WINCAN module pipeline i nspections softwar e to collect and code field data and a CUE S CCTV , Envirosight, RST and IBAK camera will be low ered in to access points to commence t he inspections.

Our database Analyst personnel would also be responsible for quality control a nd assurance of data systems captured through the pipeline inspections suite and would also be respo nsible for ex porting and compressing coded, CCTV data into NASSCO PACP access database forma t. Videos logs and reports will be integrated with our web based GIS ESRI field map app with a link provided to the Town’s staff for near real time access to CCTV video clips and smoke testi ng data. The GIS map will captures location of any major defects in the web-based map.

Our typical c ollection system work scope includes providing full asset ma nagement services such as planned cleaning, stoppage crews, Smoke testing , CCTV inspect ion, repair, maintenan ce, replacement, GIS expertise, hydraulic modeling, data/information management, and compliance management.

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66 Franklin St Ste 300, 209-207-3917 Tel MURGREEN
Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA

5 | P a g e

Murgreen Environmental Project Experience and
references
Murgreen Environmental Company collection system management experience includes sanitary and storm systems. In this work, our firm has demonstrated experience with the operation and maintenance experience of wastewater collection systems of similar size of pipelines.

City of Merced, California
Murgreen currently have a c ontract with Merced to inspect the 42” and 48” sewer interceptor pipes, which conveys all flows to Merced WWTP. Under this scope, Murgreen utilized CUES powered tractor and custom-made float to inspect the total condition of the sewer interceptor pipes. This inspection was
done to comply with NASSCO P ACP standard.

Murgreen is currently working with the City o f
Merced to determine the appropriate strate gy
to either maintain the asset to prolong its useful
life or event ually replace the assets base on the
results of our analysis. This contract agreement
started in 2013 and ongoing. The figure to your
right repre sents a map of the sewer pipeline
inspected to NASSCO standard.

Reference: Mr. Joe Padillia, Public Works
Supervisor– City of Merced, California
1776 Grogan Ave, Merced, CA 95341 –
Telephone: 209/631-7437 –
Project value $60K Contract Term: completed
Precision Engineering (City of Berkeley, Emeryville, San Jose, Menlo Park, Palo Alto, Belmont, Central Sanitary District and San Francisco), California We assisted Precision Engineering at their different project locations to inspect and clean existing and newly installed sanitary sewer mainlines.

1. Reference: Mr. Finbar Brody, President.

Telephone: 415-621-4882
E-mail: [email protected]
Project value: $1M Contract Term: In Progress

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66 Franklin St Ste 300, 209-207-3917 Tel MURGREEN
Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA

6 | P a g e

City of Arvin/ Richmond WWTP/Collection System (Veolia Water Operating Contractor), California
Murgreen and Rotoco inc , jointly provided Sanitary Sewer System Operations and Maintenance services to Veolia Water Arvin project . The scope of service includes management, operations and maintenance of the
Town’s s anitary sewer col lection system,
maintenance services for th e sewer cleaning and
inspection services for condition assessment and
CIP program.

Murgreen and Rotoco Inc conducted sewer cleaning
and CCTV inspection to help evaluate the condition
of the sewer, an d for the preparation of the City
Capital I mprovement Program (CIP). Granite
software, from CUES Florida, was used in the
collection of v ideo data documenting the condition
of the sewers. This software tool is certified by the
National Association of Sewer Service Companies
(NASSCO) standard, the Pipeline Assessment and Certification Program (PACP). The video data is provided to the City, in a DVD format, for viewi ng purposes. Recording and managing this data begin s to build an inf ormation system allowing the City, to make capital planning decisions to improve system reliability and reduce cost of operations.

The chart to yo ur right is a summary of the total count o f PACP observation codes analyzed from this inspect ion project. This data was analyzed by our database analyst/Field operations manager, that is a certified PACP/LACP/MACP trainer.

1. Reference: Mr. Dale Ducharme, Veolia Water Wastewater treatment plant/Collection system program manager Telephone: 661/632-6414 , E-mail: [email protected]

2. Contract Term: Completed, Project value $450K
City of West Sacramento, CA (West Yost Associates), California Under this Scope, Murgreen was a Sub-Contractor to West Yost Associates. Murgreen was tasked with Cleaning and Inspection 5 miles of Sewer Mainlines/Manholes at City of West Sacramento to NASSCO PACP and MACP standard as part of the City’s Sewer Master Planning Efforts.

1. Reference: Mr. Jon Wells, Senior Engineer, West Yost Associates Telephone: 925-949-5812
E-mail: [email protected]

2. Contract Term: Completed

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66 Franklin St Ste 300, 209-207-3917 Tel MURGREEN
Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA

7 | P a g e

Pacific Gas & Electric (PG&E),
California
Murgreen provides Cr oss bore
inspection services to PG&E, as we are
Gold Shovel and ISN certified
professionals. The scope of service
includes CCTV i nspections of Sewer
mains, Storm Drains and Lateral
Launching/Push Camera inspections
of sewer laterals, S ewer Clean -outs
installations, Hydro jetting and
vacuuming.

Murgreen conducted sewer cleaning
and CCTV i nspection to help evaluate
and locate the s ewers for Crossbore and
preparation of the new Gas lines
installation. Over the past 3 years at the
PG&E C rossbore prevention program,
we have inspected more than 40,000
sewer mains and storm drain mainline inspections and located more than 10,000 laterals through la unching and push rod inspections and have performed more than 5000 roof vent inspections to locate lateral lines . Under this cope Murgreen also was t asked with installing more than 500 foundation and property line clean-out to locate laterals. A total of 1 Gas bore and 5 Non-Gas bore has been found through Murgreen field inspection process. Murgree n utilized NASCCO certified GraniteXP, Wincan and POSM softw are are used in the collection of video data documenting the sewers. Murgreen also leverages an in-house Cross bore developed GIS app for collecting and mapping inspection data in the field. The web GIS mapping ap plication can be accessed here https://www.arcgis.com/apps/mapviewer/index.html?webmap=caf41dddfe534bb783e5a05403b98024 The app is a GIS enabled application, with unlimited access to view Cro ss bore inspection data and near real time a ccess to video inspec tions and reports through mobile devices.

Our office mapping staff QA/QC Crossbore inspection videos and produced maps and reports on a near real time basis.

Reference: Mrs. Dayna Heberlein, PG&E Cross bore Prevention Construction Supervisor– 6121 Bollinger Canyon Rd, San Ramo n, CA 9 4583 – Telephone: 925/719-4296 Project value $4M, Contract Term: in progress

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66 Franklin St Ste 300, 209-207-3917 Tel MURGREEN
Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA

8 | P a g e

City of Oakland, CA InfoMaster Asset Management Software(CMMS) Implementation As a licensed distribution and implementer of
Innovyze InfoMaster software, we are in th e
process of implementing InfoMaster for City of
Oakland. InfoMaster Sewer will be used to
analyze the condit ion of wastewate r collection
system and infrastructures and to perform.
data validation, based on the Ci ty’s CCTV
inspection data, service calls -outs and
maintenance history. InfoMaster Sewer can
also be used for developing risk models,
proactive operation al planning, CCT V data
management, condition assessment,
prioritizing capital improvement projects and
pipe deterioration modeling. The software also
interfaces with CMMS programs including
Cityworks, Hansen and Lucity.

Reference: M r Jimmy Mach , Public Works
Manager, C ity of Oakland, CA Prevention–
Telephone: 925/719-4296
Project value $150K, Contract Term: completed

City of Rialto, CA Wastewater Collection System Manhole Inspections and GPS survey Under this scope we performed the
inspections and G PS survey of 200
manholes to NASSCO MACP standard
level 2 . GPS survey data were collected
in a Trimble unit with data precision of
about +or- 2cm. The manhole inspection
project was used to recommend
manholes for construction project which
are lining, rai sing manholes,
replacement and manhole lids
replacement capi tal improvement
program with estimated cost of $2M.

Reference: Mr. Michael Greene, General
Manager, Veolia Rialto Operating Services ,-Telephone 909-877-4215 Project value $150K, Contract Term: completed

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66 Franklin St Ste 300, 209-207-3917 Tel MURGREEN
Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA

9 | P a g e

Bayshore Sanitary District
We provided smoke testing inspection for the
district’s sanitary sewers. The scope of work
included smoke testing 7miles of sewers to
help find locations where storm and other
sources of rain water enter the sanitary sewers.

The smoke testing was performed according to
industry standards and Murgreen QA/QC
methodology and protocol, and standard
industry practice. The project was conducted in
accordance with the WCB and OSHA safety
standards as documented in Murgreen’s safety
procedures manual. Our smoke testing
revealed minimal locations whereby rainwater is potentially entering Bayshore Sanitary Sewer system.

1. Reference: Mr. Rich Landi, Maintenance Director, Bayshore Sanitary District, Brisbane, CA, Telephone: 650-868-7697 E-mail: [email protected] , Project value $25K-Contract Term: In completed

Scope of Service
Murgreen Environmental Company has extensive experience in providing sanitary sewer system management services to clients within the state. Delivering sewer cleaning, smoke testing, manhole inspection, lateral insp ection, condition assessment, responding t o emergency sewer backup conditions and overflows, and developing and delivering routine cleaning and inspect ion services to improve collection system performance and carefully identifying areas for capital improv ements are all core to the services we deli ver around the state of California.

Murgreen has developed a work plan and approach to meet the requirements of this inspections and cleaning of varying diameter pipes scope. This plan and approach will follow the requirements outlined in the agreement. Table 1, which follows, outlines the work scope elements.

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Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA

10 | P a g e

Table 1. Murgreen – Scope of Services
No. Task Name

1. Coordinate field work with City of Pleasanton
2 Clean sewer lines, utilizing best management practice approach.

3. CCTV inspection of mainlines/manholes to NASSCO PACP/MACP standards and record results with Granite XP, Pipetech and POSM software

4. Coordinate manhole access issues with City of Pleasanton

5. Inspect sewer mains to NASSCO Standard

6. Inspect sewer laterals

7. Inspect Storm mains

8. Traffic control set up and work hours

9. Provide field data on a portable hard drive or share data through Murgreen’s Google cloud infrastructure

10. Provide real time access to web GIS map of active/ongoing field sewer inspection data to the City of Pleasanton Murgreen ESRI Arc GIS web field map, Survey 123, Workforce platforms

11. Grant access to near real-time Situational awareness GIS dashboard of all field activities

12. Respond to questions.

Sewer System Maintenance Management and Planning Program In the absence of a cleaning and inspection program the collection sys tem is prone to defects. For example, fats, oils and g rease can accumulate i n the sewers caus ing clog or reduce pipe capacity. Clogging over years can eventually lead to sewer backups or even overflows causing serious damage to private property an d po sing an environmental threat. Every col lection system require s routine maintenance and inspection to prevent this from happening. These activities are a combination of televising and cleaning the sewer lines in regular intervals.

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Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA

11 | P a g e

Work Plan
Murgreen understands the benefits of proact ive maintenance planning for sanitary sewer collection systems and ou r pro posed work plan to meet the requirements of this scope will include the following:

1. Mobilization: During this phase, Murgreen management project manager/supervisor will complete the planning phase of the project including:
• Site Review
• Determination of any Special Traffic Control Situations Requirements • Identification of Unobtrusive Decant locations.
• Review City’s exiting sewer system GIS data
• Integrate City’s GIS data into Murgreen ESRI Arc GIS platform workflow. • Development of a Work Sequencing Plan
• Creation of Work Orders for Field Crew Operations leveraging ESRI Arc GIS workforce

2. Cleaning: Murgreen field crews will begin the cleaning operations one day ahead of the CCTV crew, in order to ensure smooth flow of work. The cleaning work will be completed in accordance with our firm’s detailed standard operating procedures. We will use a Vactor Camel 2100 series sewer jetting and vacuuming truck to complete the cleaning operation. All field data will be collected in a handheld minicomputer for future reporting and data storage. This data can be provided in both electronic and hard copy format. Murgreen expects all cleaning activities to be completed in line with the City’s schedule expectations.

3. Heavy cleaning: All debris will be removed from the sewer, including any debris that may have been washed up into any service connections (does not include known pre-existing conditions in service connections), drop connections or the bench wall of the manholes. This includes all grease, rocks, debris, sticks, etc. that will reduce the hydraulic capacity of the sewer and limit future maintenance access of remote equipment. This work will include an unlimited number of passes by high velocity hydro-cleaning equipment or a mechanical rodding bucket to remove excessive roots. A mechanical/hydraulic Spinner Nozzle may be used where necessary at additional cost to the city.

4. CCTV Inspection Mainline: Murgreen uses only PACP- certified trainers and technicians. Our technicians are not only certified but have years of experience and have completed over thousands of inspections on a wide variety of pipe sizes and types. For this project, we will utilize our RST/Subsite and Envirosight mainline inspection system with wheeled/tracked transporter and a RST/Envirosight camera optical zoom pan-and-tilt camera CCTV truck system to complete the inspections. All data will be collected and coded to NASSCO database through Granite Net, Pipetech and POSM software and data will be provided in a hard copy and electronic format in a flash drive. Murgreen expects all CCTV activities to be completed in line with the City’s schedule expectations.

All CCTV data are all integrates with Sewer AI model

5. Lateral Inspections: Murgreen utilizes IBAK and Envirosight lateral launch trucks and the launch trucks are run by our PACP/LACP certified operators. Murgreen

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Oakland, CA 94607 209-340-0158 Fax City of Pleasanton, CA

12 | P a g e

staff will attempt to launch the lateral lines from the sewer mainlines first, and if it is not possible to launch, we will attempt lateral inspection from the property line clean-out or the foundation clean-out or roof vent access clean-out using a Vivax push road camera. If all attempt fails from clean-out access point, Murgreen will communicate with the city by either recommending a Clean-out install to complete the inspection work.

6. Smoke Testing mainlines: Murgreen trained smoke testing staff will deploy Pipeline Smoke tester equipment manufactured by Hurco Technologies to the Town. Prior to commencing this work, Murgreen will work with the city to design a smoke testing outreach program to the Citizens of the areas to be smoked tested and the duration of the project. We would collect system maps, provide traffic adjustments, deliver notifications, conduct smoke tests, organize smoke test data leveraging our ESRI survey 123 application to capture and geocode smoke test locations and results.

7. Field Data Collection Workflow: All Murgreen Field technicians are verse and properly trained with utilizing ESRI Field maps, workforce, Survey 123 for creating and tracking workorder for this sewer inspection scope of work. As indicated, Murgreen will provide access to a Command Center Dashboard to the City to access real time inspection data collected in the field.

8. CCTV Data QA/QC: Murgreen database analyst will be responsible for consolidating/merging all inspections into one Granite/POSM database for exporting purpose to PACP access database and also will review data collected to make sure they align with Town’s expectations. All video and pictures collected during this survey will be hyperlink to our ESRI web GIS map and shall be made accessible to the city, within 24hrs after the field inspection is completed. All survey will be imported into Pioneer AI software

9. QA/QC Map & Log: Murgreen QA/QC analysis team will review and analyze the completed inspected data from pre-inspection or post-inspection that were logged on ArcGIS by the field team. This analysis consists of detailed review of each data point inspected on the app and the team translates those data into a Map and Log template that is pre-reviewed by the team before submission.

10. Manhole Inspections: Murgreen will perform a level 2 MACP inspections of no of sewer manholes identified in the RFP. The inspections will be done utilizing a high-resolution portable camera system with the Level 2 MACP data architecture in our ESRI GIS field map collector. The manholes will be rated a score of 1-5 to determine the condition score.

Cleaning Plan:
• Cleaning will be performed between the hours of 7AM-5PM Monday through Friday and in accordance with the project schedule as provided. • Cleaning will be done by Hydro-flushing, with debris removed through vacuum tube. Equipment will be set up in accordance with Murgreen Cleaning Standard Operating Procedures (SOPs). Traffic control will be in accordance with Caltrans and DOT requirements, all Murgreen employees will be trained and certified in these procedures.

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• Segments with heavy debris such as roots, FOG etc. will be cleaned more than once with a Vector truck 2100 series with specialized nozzles and a mechanical rodding bucket Roding machine.
• Debris will be collected in the Vactor truck, liquid will be decanted, and debris will be disposed of at an appropriate site/facility.

Odor and Noise Mitigation:
• Odor will be mitigated by collecting debris in a closed body vehicle and decanting in suitable locations to not impact residence.
• Odorous debris loads will be disposed of daily.
• Noise mitigation will be managed by the scheduled cleaning times as identified in the scope.

Confined Space Entry Procedure:

Murgreen has documented confined space entry procedures, our employees are certified ISN safety net rating, and will follow the standard set by OSHA and Murgreen health and safety policy. Sample ISN certificate and GOLD shovel certified is included in Appendix.

Sample Project/Equipment’s
Murgreen is ready to deploy these resources listed below to your project upon a written notice to proceed. Materials and Equipment necessary for Cleaning and CCTV inspections:
• Vactor 2100 series truck with 800 foot-reel capacity (80 GPM, at 2500 PSI multi-flow system), a 1000 gallon water capacity and a 9-yard debris box (Quantity of Vactor truck is 2)
• CCTV Mainline trucks (Envirosight and RST/Subsite) (Quantity of CCTV truck is 2)
• CCTV Lateral Launch trucks (IBAK and Envirosight) (Quantity of CCTV launch truck is 2)
• CCTV truck with Ibak Package including: Orion L camera and a Large Transporter crawler and camera pan tilt optical zoom camera. • Sewer Jetting Portable Jetter, at 12GPM, 500LF of hose to clean small( 2”- 8”)diameter lateral and mainlines(Quantity is 1)
• Sewer Mechanical Rodding bucket use to clean sewer lines with heavy roots(Quantity is 2)
• Smoke Test Equipment by Hurco (Quantity of 2)
• iPad field data collector and mapper (Quantity is 5)
• Cleaning nozzles
• Stoneage Warthog Rotating Nozzle
• Enz Golden Jet wire rope and chain scraper

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• Cleaning Nozzle- 3D Applications (Used for sand, mud, silt, crust and grease applications)
• Dredger Nozzles- 3D Applications (used for removal of heavy solids, silts sand and sludge)
• Radial Cleaning Nozzle- 3D Applications (used for encrusted grease, scale, sand and silt)
• Turbo III Flexible Chain Cutter Applications (Used for removing extensive root growth and total blockages, as well as for removing obstructions such as calcium, grease, scale and crust)
• CUES granite XP/Net and POSM software will be used to code defect to comply with NASSCO PACP standard.
• Portable bypass pumps (Quantity of pumps is 2)

Project Schedule
Murgreen understands the city’s urgency for this project, as well as the need to ensure that no by-pass pumping and/or disruptions of sewage flow will occur during the cleaning and inspection process. Table 2, below provides our proposed schedule for this project, with the start date defined as tentative. As an alternative to this baseline schedule, we are prepared to offer an accelerated approach that could be established in collaboration with the city to meet more specific schedule deadlines. The schedule presented on Table 2 identifies the core task that will be a part of this project in response to the requirements as identified in the RFP.

Table 2./Murgreen – Proposed Schedule
No. Task Name Duration Start Finish

1. Notice to Proceed Tentative Tentative Tentative

2. Coordinate field work with
Client Tentative Tentative Tentative

3. Mobilization-Demobilization Tentative Tentative Tentative

4. Clean sewer lines, utilizing
best management practice
approach.

Tentative Tentative Tentative

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Project Staffing
Murgreen will manage staff and support this project using resou rces staffed locally and will augment this local team with expertise fro m our management teams. Our team includes Pipeline Assessment and Certification (P ACP)-National Association of Sewer Service Companies (NASSCO) licensed and certified trainers and prof essionals. We also own and maintain all the equipment resources that will be required for this project at th at site.

Using this ap proach, we will be ab le to quickly mobilize a team that has proven local experience, working to manage and implement the smoke test ing, sewer cleanin g and inspection program.

Leading our team will be our Program Manager at Murgre en Environmental Company, Felix Oviawe, who has been an owner of Murgreen Environmental Compa ny founded in 2009. He has over 20 years of industry experience, and in his previous role, has successfully led numerous public and private utility ag encies of all o ver the country in implementing CMOM, SSMP, asset management programs for operating and maintenance of Sanitary Sewer & Storm collection systems and water distribution system.

In his current role at Murgreen, he has success fully negotiated m aintenance and inspection contracts with se veral agencies across the state and recently with PG&E . Mr.

Oviawe will direct the work of the field team th at will include t he core staff. He will also be responsible for providing technical leadership and support to our field operating teams and will oversee the overall management of this operations. Felix holds multiple degrees in Geology, GIS , Urban and Regional Pla nning and working on is master’s in civil engineering

5. CCTV inspection of
mainlines with NASSCO
PACP standards and record
results with Granite
XP/POSM software. Inspect
manholes to NASSCO MACP
inspection standard

Tentative

Tentative Tentative

6. Traffic control set up and
work hours
Tentative Tentative Tentative

7. Provide field data to the
Town on Murgreen Google
drive Cloud Infrastructure
Daily basis Tentative Tentative

8. Respond to questions. Tentative Tentative Tentative

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Anthony Williams-General Manager, Murgreen Environmental Company Field Operations Manager, will lead the field operations team at this project. He has a master’s in business administration, NASSCO Certified and CIPP Certified installer. He has been a part of this team for more than 5 years and has more than 25 years of experience in Cross bore inspection, CIPP UV cure installation, CCTV inspections, GPS survey, cleaning, budgeting, scheduling and reporting. In his current role, he is responsible for developing, maintaining and updating an inventory of all assets, general field supervision of crews during cleaning and CCTV inspections, the operation of camera van and related equipment, including cleaning equipment such as vacuum/Hydro jet and rodder trucks; he identifies problem areas within the collection system and present those concerns to our clients. Mr. Anthony has experience also with smoke testing and has led this work for our client Bayshore Sanitary District, he also have experience with Lift station maintenance and inspections. He is LACP/MACP/PACP certified.

Derrick Willaims- Supervisor, a TV and cleaning operator with Murgreen, will be another member of field crew for this project. He has more than 10 years’ experience and has been a part of the team for more than 3 years. He will be cleaning sewer pipes, inspecting laterals/mainlines and root remover process as specified in this scope and will also assist in televising sewer pipes to NASSCO and also conducting Manhole MACP survey level 1. He is LACP/MACP/PACP certified.

Dalton Freed-Supervisor, a Senior TV operator and Vactor Truck Operator will be another member of the field crew inspecting sewer pipelines to PACP standard and GPS survey. He has been with the company for over 3 years, he brings in more than 15 years’ experience. He will be responsible for inspecting all sewer pipelines identified in this scope. He is LACP/MACP/PACP certified.

James Williams, a cleaning and smoke testing operator, he brings in more than 10 years of experience with utilizing combination sewer trucks and rodder truck in cleaning operations of Sewer pipelines.

Timmy Ton-Supervisor a cleaning operator, he brings in more than 10 years of construction experience with utilizing combination sewer trucks and rodder truck in cleaning operations of Sewer pipelines. He will also be responsible for installing sewer clean-outs if necessary. He will be leading the cleaning and installation of clean-out activities in the field at this project. He has been with the company more than 2 years.

Jakharie Murphy- Supervisor a TV and lateral inspection operator with Murgreen, will be another member of field crew for this project. He has more than 15 years’ experience and has been a part of the team for more than 5 years . He will be leading our lateral inspection and MACP inspection work specified in this scope and will also assist in televising sewer pipes to NASSCO. He is LACP/MACP/PACP certified.

Troy Evans, a TV operator will be another member of the field crew inspecting sewer pipelines to PACP standard. He has been with the company for over 2 years, he brings in

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more than 6 years’ experience. He will be responsible for inspecting all sewer pipelines identified in this scope. He is LACP/MACP/PACP certified.

Anthony Walter, a cleaning and smoke testing operator, he brings in more than 6 years of experience with utilizing combination sewer trucks and rodder truck in cleaning operations of Sewer pipelines.

This core management and field team will be supported by technical and management resources of our both firms, including:

Ejovwoke Uvwo, Mr. Uvwo would be responsible for QC/QA of all videos inspected before they are delivered to the Project Manager Lape Oviawe for further review before submittal to the Town. He brings in wealth of experience in developing database utilizing ORACLE platforms, Microsoft SQL etc. He has a master’s in civil engineering from San Jose State University

Ekundayo Sowunmi , P.E of Murgreen brings to this project, his experience with water and wastewater operations, translating customer needs into business requirements and software specifications as well as user support and training. He holds a Master of Science in Civil Engineering from University of California Berkeley, CA specializing in Hydraulic modeling utilizing Info works and Bentley modeling software. He has more than 50 years’ experience with modeling sanitary sewer collection system. He was a task Manager leading SFPUC Odor compliant, Excess water studies for AECOM Engineering Firm Matt Murchison GIS Manager-Murgreen brings to this project, his experience with water and wastewater operations, translating customer needs into business requirements and software specifications as well as user support and training. He holds a Bachelor of Science from University of California Santa Barbara specializing in GIS modeling utilizing, ESRI GIS, Info works and Bentley modeling software. He has more than 10 years’ experience with modeling sanitary sewer collection system. He was a Project manager with the California Fish and Games department and will be responsible with QA/QCing the GIS data points/videos created for this project. He is also NASSCO LACP/PACP and MACP certified.

Ricardo Govea-GIS/Video Analyst would be responsible for QC/QA of all videos inspected before they are delivered to the Project Manager Felix Oviawe for further review before daily upload to google cloud for the Town’s access. He brings in wealth of experience in editing videos with various software and holds a bachelor’s from San Jose State in Geography/GIS

Devin Byrne-Senior GIS Developer would be responsible for developing the Cross bore or inspection scope into a web based and mobile based application. He brings in wealth of experience in developing databas e utilizing ORACLE platforms, Microsoft SQL, Arc GIS developer, Arc GIS Enterprise integration and VM Servers configuration etc.

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Lape Oviawe- PM would be responsible for overall project management of QC/QA process of all map data points and videos inspected before they are delivered to the Town. She brings in wealth of experience in QA/QC of data systems and has a Bachelor of Science in Biology from University of California, Los Angeles (UCLA)

Figure 3, below shows our proposed management and staffing approach, and identifies the key management, technical and support staff that will be involved with this project.

Figure 3: Murgreen Environmental

Resumes for only key staff are included in Appendix A of this document.

City of Pleasanton
Daniel Villasenor

Management Analyst

Murgreen Environmental
Felix Oviawe
President
Anthony
Williams
Field
Operations
Manager
(General
Manager)
Lape Oviawe

COO(PM)
Collection System Cleaning &
Inspection/Smoke Testing
1) Field Supervisor
• Dalton Freed
• Derrick Williams
• Jaharie Murphy
• Timmy Ton
2) Field Service Technicians
• Tom Eckert
• Alex Sterns
• Beyamin Asfour
• Troy Evans
• Ighama Oviawe
• Anthony Walter
•

Office Staff
• Matt Murchison
• Ricardo Govea
• Devin Byrne
• Ashley Ly
• Uwa Oviawe
• EJ
• Christian Brothers

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Unit Cost and Rate
Murgreen has prepared our pricing based on the scope of services that the City of Pleasanton has defined in your RFP and the prevailing wage category, and our experience in implementing similar projects in the state. The cost provided below are based of Cost Price Index (CPI) adjustments for providing such services.

Table 3, below, provides our proposed unit cost and pricing information, these costs are all inclusive, covering direct and indirect labor costs and overhead costs for completing this scope.

Table 3. Murgreen– Scope of Services Fees
Contractor’s Labor Rates (Hourly)
Position Description Regular Time Overtime
Emergency
Callout
1 Foreperson $120 per hour $165 per hour $165 per hour 2 Journey level $95 per hour $125 per hour $125 per hour 3 Apprentice Level $65 per hour $85 per hour $85 per hour Contractor’s Equipment Rates
Equipment
Size and
Description Unit Hourly Rate
4 Combo Truck
Water and
Vacuum Hourly $395 per hour
5 CCTV Truck
Envirosight/Ibak
/RST Hourly $365 per hour
Materials/Rentals
Materials/Rentals Example Unit % Mark Up
6 Materials Materials 12.5%
7 Outside Equipment (Rentals) Rodding bucket 12.5%

Murgreen’s proposal is based on a careful review of the technical requirements in the Scope of work and on the contractual concepts under which we normally provides this services. Our proposal assumes the execution of a mutually-acceptable contract consistent with those concepts, and notwithstanding any terms of the Scope to the contrary, the terms and conditions that will govern the legal and business relationship between the City of Pleasanton and Murgreen are subject to negotiation and mutual agreement by the parties. Contractual provisions which often require discussion and further agreement include, among other provisions, warranties, indemnities, environmental liability, insurance, uncontrollable circumstances, consequential damages, contractual limits of liability, remedies for breach or default and termination. Murgreen does not anticipate any significant delays in completing a mutually acceptable contract with the Town.

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FELIX OVIAWE
510.332.2314 | Tracy, CA | [email protected]

CHIEF EXECUTIVE OFFICER
Innovative, collaborative, and compassionate municipal leader with 15 + years of experience managing complex, large - scale Public Works and Community Development projects. Adept at building trust with key stakeholders from residents and municipal teams to statewide boards, regulatory agencies, vendors, and contractors. Committed to building service- minded organizational cultures focused on risk mitigation, safety, sanitation, and well -being. Demonstrated history of creating processes and systems to ensure a welcoming, inclusive place to live for all members of the community. Additional background as business owner demonstrates flexibility and client-centered approach to projects.

WORK EXPERIENCE
MURGREEN ENVIRONMENTAL COMPANY, Tracy, CA 1/2009 – Current CEO/President (CO-Owner/Operator)
Consult with government and commercial clients on behalf of firm providing engineering, planning, environmental, and surveying services. Establish business and strategic plans, develop and administer budgets, and drive business development to ensure continuous improvement. Source and select technology to optimize resources and enable scalable growth. Manage sales, marketing, and community outreach. Negotiate contracts with customers and vendor partners.

Hire, train, develop, and lead diverse team of 20 empl oyees and up to 20 additional contract/project personnel across operations. Conduct condition assessments, CCTV inspections, flow monitoring, smoke and dye testing, and pipeline characterizations. Guide clients in devising asset management, rehabilitation, and replacement plans. ● Built company from ground up in Livermore to $15M operation (now operating out of Tracy) and secured key clients across California in the public and private sectors. ● Managed more than 50 large-scale projects for more than 20 key clients since launch. o Negotiated $4M+, multiyear utility inspection and construction contract with PG&E, leveraging Smart technology to manage large-scale gas/electric Crossbore workflow and increase revenue by 5000%. o Secured listing as Authorized Vendor for PG&E as a result of project successes. o Secured a $3M contract in 2023 with City of Oakland to rehabilitate and replace storm drain and sewer pipeline rehabilitation/replacement project with City of Oakland, CA. o Secured water distribution, sewer & storm collection system Asset Management implementation consulting contracts with City of Oakland in 2014, Veolia Water in 2015, West Yost in 2015, Town of Corte Madera in 2016 and Ross Valley Sanitary District in 2017.

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o Secured multiyear sewer maintenance contract with Roto Rooter Modesto, Sacramento and Bakersfield from 2013-current.
o Partnered with City of Merced on $25K, long-term sewer interception project, overseeing process from strategic analysis and mapping of sewer pipeline through project delivery. o Led $135K inspection and GPS surveying of 200 manholes to ensure compliance with NASSCO MACP standards for City of Rialto, as well as made recommendations for $3M capital improvement program. ● Developed blog to provide additional guidance and support to existing and prospective clients, companies, industry personnel, and local communities.

CITY OF ISLETON, ISLETON, CA 6/2024 – 12/2024
City Manager
Building relationship with several government agencies, businesses and community organizations to strengthen the public relation and city’s financial position. Provide direction to city staffs, historical review board and working closely with staffs to identify training opportunities that would improve team’s moral and efficiency. Responsible for overall management of municipal activities and administration of city departments including fire, contract county Sheriff services, community development, public works and finance departments. Key accomplishment, restructured the city’s short-term financial goals to align with city’s realistic financial position, leading the city with restructuring long term debt by seeking a chapter 9 bankruptcy, leveraged federal, state and local agencies help to strengthen the city’s capability to keep up with their short-term financial obligation. Oversee the city’ 2021,2022 & 2023 yearly financial audit, 2040 general plan, capital improvement plan and Housing development and impact fees. Worked with the District Geologic Hazard Abatement District on developing a pilot flood insurance disaster recovery program to assist property owners during/after a major flood event. Here is a link to an interview with KCRA 3 news about the pilot flood insurance program Isleton pilot project tests a community-based flood insurance program that could speed up disaste...

CITY OF LIVERMORE, Livermore, CA 5/2020 – 5/2024
Asset Management -Division Manager: Public Works Department (12/2022 – 5/2024) Drive negotiation, reactivation, and restructuring of key contracts for City, such as street sweeping, maintenance, tree inventory surveys, and more. Collaborate across Departm ent and City as a whole to address infrastructure deficiencies.

Develop and administer annual budgets for $1B General Fund assets (encompassing stormwater, parks, sidewalks, roadways, bridges, trails, streetlights, fleet, and more). Ensure compliance with all regulations, including safety standards and ADA guidelines for accessibility. Manage outreach and engagement efforts with City residents. ● Reshaped culture and emphasis on property owner liability as key initiative to improve engagement across City, partnering with City Manager, Mayor, City Council, and legal counsel on leading City-wide change. ● Spearheaded effort to establish consistent vendor/contractor/consultant pool through RFx processes to assist with Masterplan initiatives, 5-year strategic plan/roadmap, and 2040 General Plan update. ● Secured consultant to work on City Fleet Masterplan with emphasis on analysis of fleet utilization, staffing, transition to sustainable options, and rightsizing based on City needs. ● Identified opportunities to expand 311 citizen reporting tool (Livermoreconnect) and guided efforts to engage citizens in using tool to improve prioritization, engagement, and collaboration across City.

Asset Management Specialist: Public Works Department (5/2020 – 12/2022)

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Led deployment, implementation, and maintenance of GIS Operations NexGen CMMS application across Maintenance Division (Facilities, Landscape/Parks, and Street Signs/Signals). Reviewed daily work orders and created preventative maintenance plans to mitigate risks. Oversaw street sweeping, irrigation, backlot maintenance, HVAC, and other projects. ● Spearheaded implementation of 311 citizen reporting and service request platform to track requests such as downed trees or traffic signals, building issues, graffiti, litter, etc. ● Renegotiated NexGen contract for Public Works Department to deliver $300K cost savings over 10 years, as well as secured unlimited pool of usage licenses for any City employee.

CITY OF SAN JOSE, San Jose, CA 8/2015 – 5/2020
Fleet Division Technology Manager: Public Works Department (9/2016 – 5/2020) Directed management of various technology solutions across Fleet Division, including Asset Management System, Fire Telematics, Fueling Station ICU System, GIS, Motor Pool Dispatch, Verizon Network Fleet Telematics, and Police Car Assignment System Billing, among others. Monitored daily operations and utilization of systems across Department. ● Spearheaded creation of algorithm to define fleet replacement schedules based on City policy on fleet renewal. ● Guided team of City employees (Public Works and Police) in developing in-house application to assign patrol vehicles per shift for officers, (click on the link with Verizon Telematics) which cut overall costs by $500K per year and enabled reallocation of resources.

Senior GIS Specialist: Public Works Department (8/2015 – 9/2016) Identified and implemented continuous improvement framework across GIS Section of Department of Public Works.

Managed maintenance activities and new development planning, including utilities updates. Intro duced and designed technology solutions to maximize service delivery across City. Developed and maintained GIS applications. ● Collaborated with Senior Engineer on managing mapping and production services. ● Selected for position based on former relationship as consultant during tenure with HDR Engineering, Inc.

HDR ENGINEERING, INC., San Jose, CA 9/2013 – 10/2014
Consulting Manager: Business Systems Optimization
Guided implementation of InfoMaster Asset Management software for City of San Jose to support 2500-mile wastewater collection system. Evaluated Capital Improvement Program (CIP) and defined priorities based on risk and reliability. ● Developed CIP for City of San Jose based on best practices, which yielded nearly $40M in rehabilitation projects.

VEOLIA WATER NORTH AMERICA, Richmond, CA 7/2010 – 9/2013 Sanitary Sewer & Storm Collection System Manager
Managed maintenance and operations of nearly 200 miles of sanitary sewer and 167 miles of stormwater collection systems across City of Richmond, including 14 sanitary sewer lift stations. Supervised, mentored, and developed team of

20. Oversaw scheduling a nd workflow planning in CMMS. Conducted weekly reviews of performance and identified potential risks and areas of opportunity. Engaged with contractors and project teams. Maintained relationships with vendors and consultants. Led monthly compliance audits of systems. ● Developed core elements of Sewer System Management Plan (SSMP) for City of Richmond. ● Reported to State of California Water Board and certified sanitary sewer overflow spill data in CIWQS.

SOUTHERN CA GAS COMPANY/SEMPRA ENERGY UTILITIES, Los Angeles, CA 7/2009 – 7/2010

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GIS Specialist
Analyzed high -consequence areas (HCA) of natural gas distribution and transmission systems. Established risk frame modeling parameters and conducted comprehensive risk assessments to ensure compliance with guidelines. ● Led digitization of data from high pressure natural gas pipeline attributes, capturing information in database. ● Developed comprehensive risk models to assess potential areas of improvement.

CAMERON-COLE, LLC, Alameda, CA 1/2008 – 5/2009
Project Geologist
Oversaw groundwater well design, environmental field sampling, and soil logging for projects. Managed Phases I -III of environmental site assessment projects. Prepared remedial, sampling, and corrective action plans for clients. ● Supervised and mentored field site crew during installation of multiple groundwater wells at Lockheed Martin as part of remediation project.
● Led projects that included Alameda Contra Costa County Transit Remediation, Clean Harbors Environmental Landfill Leachate Monitoring, and Lockheed Space Systems Bioremediation.

DDEE/WIT, San Lorenzo, CA 4/2005 – 7/2007
Engineering Technician
Utilized AutoCAD and ArcGIS to produce high quality maps for HAZWOPER sites, ensuring adherence to client expectations and requirements. Conducted groundwater sampling to support project teams. ● Contributed to RFP process and bid preparation for environmental site assessment projects.

EDUCATION & CREDENTIALS

Master of Science in Civil Engineering (Concentration in Construction Management), In Progress Bachelor of Arts in Geology
California State University, East Bay – Hayward, CA

Bachelor of Science in Geography & Regional Planning
University of Benin – Benin City, Nigeria

Certificate in Geographic Information Systems
Ohlone College – Fremont, CA

Professional Development
Certificate of Completion: Asset Management Program (CTAM Course)

Credentials
California Department of Toxic Substances (DTSC) Reporting Certification (Enviro-STAR) California Department of Water Resources (DWR) Sewer Overflow Spill Certification (CIWQS) Licensed Septic and Sanitation System Contractor C42

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Item #19

CITY COUNCIL AGENDA REPORT

June 17, 2025
Public Works - Utilities Division

TITLE: APPROVE THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES

AGREEMENT WITH WATER RESOURCES ECONOMICS, LLC, INCREASING THE NOT-TO-EXCEED AMOUNT TO $304,254 AND EXTENDING THE TERM TO DECEMBER 31, 2026

SUMMARY
On September 3, 2024, the City Council awarded a contract to Water Resources Economics, LLC (WRE) to conduct water and sewer rate and connection fee studies. The studies were to be conducted simultaneously for efficiency; however, water rates and connection fees would become effective in January 2026, and sewer rates and connection fees would become effective in July 2026 to match normal update cycles. Under an amendment to the professional services agreement, WRE will conduct the sewer studies after the water studies so that they can more properly incorporate the results of the City’s Sewer System Management Plan (estimated to be complete in June 2025) and the City’s sewer program resource evaluation and long-term sewer Capital Improvement Program (CIP) (estimated to be complete in October 2025). The effective date for new sewer rates and connection fees will remain July 2026. WRE will also provide additional technical memoranda and conduct video conferences to improve communication with the City Council and simplify decision-making throughout the process as a part of the amendment. Staff recommends the City Council approve a first amendment with Water Resources Economics, LLC, increasing additional services by $86,950, with the total contract value increasing to $304,254 and extending the term to December 31, 2026.

RECOMMENDATION
Approve the first amendment to the professional services agreement with Water Resources Economics, LLC, increasing the total not-to-exceed amount to $304,254 (an increase of $86,950) and extending the term to December 31, 2026.

BACKGROUND
On September 3, 2024, the City Council awarded a contract to WRE to conduct water and sewer rate and connection fee studies. WRE’s scope of services for both the water and sewer programs included establishing the framework to conduct the studies; preparing the financial analysis, cost of service study, and rate design to support the rate setting process; evaluating connection fee methodologies; establishing new rate structure (including drought rates) and connection fees; surveying neighboring agencies for rate and fee comparisons; preparing a report to document the process; and providing support on public outreach and City Council meetings.

The water and sewer rate and connection fee studies were to be conducted simultaneously for efficiency; however, to match normal update cycles, water rates and connection fees would become effective in January 2026, and sewer rates and connection fees would become

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effective in July 2026. Note that in January 2026, sewer rates will undergo an interim update based on the Consumer Price Index.

DISCUSSION
A first amendment to the professional services agreements with WRE is recommended to accommodate the following:
• Conduct the sewer program rate and connection fee study separately and after the water program. Although this will lose the benefit of analysis efficiency, it will allow WRE to more properly incorporate the results of the City’s Sewer System Management Plan (estimated to be complete in June 2025), City’s sewer program resource evaluation (estimated to be complete in October 2025), and City’s Long-Term Sewer CIP (estimated to be complete in October 2025). The effective date for new sewer rates and connection fees will remain July 2026.
• Increase the number of City Council workshops/meetings for WRE to conduct due to separating the water and sewer rate and connection fee processes. • At various milestones throughout the process, WRE will provide technical memoranda and conduct video conferences to improve communication with the City Council and simplify decision making.

The estimated cost for these additional services is $86,950, increasing the not-to-exceed total compensation to $304,254. The agreement term is extended to December 31, 2026. Staff recommends amending the professional services agreement with WRE to increase the not-to- exceed amount and extend the term.

EQUITY AND SUSTAINABILITY
As a full-service municipality, the City provides a wide range of services and programs to meet the needs of all community members, including water supply and sewer collection. Completing the water and sewer rate and connection fee studies will provide information intended to support the fiscal sustainability of the City's water and sewer enterprise funds.

OUTREACH
The City has proactively shared information on water and sewer activities and conducted the following activities to promote collaboration and transparency:
• Pleasanton Water Open House
• “Let’s Talk Water” Questionnaire
• Press Releases
• Pleasanton Pipeline Newsletter
• Social Media Posts on Water Wednesdays
• Updated Pleasanton Water Webpages
• Online Portal, Bill Inserts & Notices

The City has continued to engage the Pleasanton Water Advisory Group (PWAG) to provide input and feedback on the rate and connection fee process. The PWAG consists of members who reflect a broad spectrum of community interests and perspectives.

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STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic plan goal of Funding our Future, Strategy 3 - Evaluate and update enterprise revenue sources, including utility rates, and connection and user fees to address growth and meet current needs.

FISCAL IMPACT
Funding for the amendment increase of $86,950 (water - $36,830; sewer - $50,120) is available in FY24/25 and FY25/26 in the Water Operating Fund (420) and the Sewer Operating Fund (430).

Prepared by: Submitted by: Approved by:

Todd Yamello, Utilities
Planning Manager - Public
Works
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Amendment to Agreement with Water Resources Economics, LLC

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Contract #2025331
First Amendment Page 1

FIRST AMENDMENT TO AGREEMENT

This First Amendment to Agreement ("First Amendment") is entered into this ____ day of June 2025 by the City of Pleasanton ("City") and Water Resources Economics, LLC ("Consultant”)

Whereas, on September 5, 2024, the City and Consultant entered into a Professional Services Agreement for Water and Sewer Rate and Connection Fee Studies as identified in RFP PWD 24.603 ("Agreement"); and

Whereas, the parties desire to amend the Agreement to extend the Agreement Term and provide increased compensation for additional services.

Now, therefore, in exchange for valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows:

1. Section 1 of the Agreement, "Consultant Services" is amended to read:

The scope of services described in Exhibit A of the Agreement has been expanded to include the following additional services:
a. Conduct separate technical analysis for water and sewer programs instead of combined. ($12,400)
b. Provide six technical memorandums that describe the technical analysis for both the water and sewer financial plan, rate structure, and final rates/fees.

These technical memorandums will be used by City to support the City Council staff reports. ($1,700 each; $10,200 total)
c. In-person attendance and presentation at five additional City Council meetings related to sewer rates and connection fees. ($9,320 each; $46,600) d. Video conference attendance at City Council Water Road Show to assist staff in preliminary information sharing of water rate structure topics. ($5,750) e. Contingency for additional staff requested technical analysis and meetings ($12,000)

The tentative timeline described in Exhibit A has been modified as follows:

Water Program
a. Council Meeting: Financial Plan Scenarios - 3/4/25
b. Council Meeting: Rate Structure - 5/6/25
c. Council Meeting: Rates, Connection Fees, and Drought Rates - 6/3/25 d. Water Rate Study Final Report – 6/25/25
e. Council Meeting: Prop 218 Notice Approval – 7/15/25
f. Council Meeting: Adopt Rates/Fees – 10/7/25
g. Water Rates Effective – 1/1/26
Sewer Program
a. Council Meeting: Financial Plan Scenarios – 10/21/25 b. Council Meeting: Rate Structure – 11/18/25
c. Council Meeting: Rates and Connection Fees – 12/16/25 d. Sewer Rate Study Final Report – 1/2/26
e. Council Meeting: Prop 218 Notice Approval – 1/20/26
f. Council Meeting: Adopt Rates/Fees – 4/7/26
g. Sewer Rates Effective – 7/1/26

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Contract #2025331
First Amendment Page 2

2. Section 3 of the Agreement, "Terms" is amended to read: The term is extended to December 31, 2026.

3. Section 4 of the Agreement, “Compensation” is amended to read: The compensation is increasing by $86,950 for a new not to exceed total compensation amount of $304,254.

4. This amendment may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

5. All other terms and conditions of the Agreement shall remain in full force and effect.

In witness whereof, authorized representatives of the parties have executed this First Amendment to the Agreement as of the date first above written.

CITY OF PLEASANTON CONSULTANT – W.R.E.

_____________________________ By: __________________________ Gerry Beaudin, City Manager Signature

__________________________
Print name

Title: __________________________

[If Consultant is a corporation, signatures must
comply with California Corporations Code §313]

ATTEST:

_____________________________
Jocelyn Kwong, City Clerk

APPROVED AS TO FORM:

By: __________________________
_____________________________ Signature
Daniel G. Sodergren, City Attorney
__________________________
Print name

Title: __________________________

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Item #20

CITY COUNCIL AGENDA REPORT

June 17, 2025
Public Works - Utilities Division

TITLE: INTRODUCE AN ORDINANCE UPDATING PLEASANTON MUNICIPAL CODE, CHAPTER 14.16, TO CONFORM WITH OBLIGATIONS SPECIFIED IN THE

STATE WATER RESOURCES CONTROL BOARD'S ADOPTED CROSS-

CONNECTION CONTROL POLICY HANDBOOK

SUMMARY
Amendment of the City’s Regulations for Protection from Water Contamination Ordinance, Pleasanton Municipal Code (PMC) Chapter 14.16 is necessary to conform with the obligations in the State Water Resources Control Board (SWRCB) adopted Cross-Connection Control Policy Handbook (CCCPH), effective July 1, 2024. The proposed changes ensure the City’s ability to effectively comply with CCCPH requirements, add language consistent with CCCPH obligations, delete obsolete and non-applicable language, and add enforcement language to protect the City’s drinking water distribution system.

RECOMMENDATION
Introduction an ordinance updating Pleasanton Municipal Code, Chapter 14.16, to conform with obligations specified in the State Water Resources Control Board adopted Cross- Connection Control Policy Handbook.

BACKGROUND
The passage of Assembly Bill 1671 in October 2017 directed the State Water Resources Control Board (SWRCB) to adopt standards for backflow protection and cross-connection controls. The SWRCB adopted the Cross-Connection Control Policy Handbook (CCCPH) on December 19, 2023, which went into effect on July 1, 2024. The State’s governing backflow regulations are under the California Code of Regulations (CCR) Title 17. The CCCPH expands those backflow regulations to protect public health by establishing standards to ensure the public water system will not be impacted by backflow of non-potable liquids or other substances.

Pleasanton Municipal Code (PMC) Chapter 14.16 codifies the City’s regulations that protect the potable water system from contamination, which had conformed to CCR Title 17. Since its adoption, only minor amendments have been made to PMC Chapter 14.16. The most recent amendment occurred in 2009 with Ordinance No. 2000, which replaced department director authority designations following organizational changes. However, with the SWRCB’s adoption of the CCCPH, the City’s obligations expanded from those originally set forth under CCR Title

17. Because PMC Chapter 14.16 was modeled after the requirements described in CCR Title 17, the SWRCB’s adoption of the CCCPH creates inconsistencies between PMC Chapter

14.16 and the City’s obligations under the CCCPH. The proposed amendments to PMC Chapter 14.16 resolve these inconsistencies.

Staff included updates on the CCCPH regulations and the progress towards CCCPH

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implementation in the Water System Activity updates provided to City Council at the July 16, 2024, October 15, 2024, and January 21, 2025, meetings. On October 1, 2024, the City Council approved the professional services agreement related to cross-connection control plan assistance directly related to the CCCPH obligations.

DISCUSSION
Update of PMC Chapter 14.16 Regulations for Protection from Water Contamination is a component of the developing approach to address the City’s obligations under the CCCPH.

Updating the chapter to incorporate CCCPH requirements provides staff responsible for implementing the regulations the necessary authority to require water users to protect the City’s potable water system from contamination as specified under the CCCPH. The proposed amendment also provides staff with enforcement mechanisms to effectuate the protection of the City’s water system.

The implementation of the proposed PMC updates will impact the existing water customers that are ultimately identified as out of backflow protection code compliance over an estimated ten-year time span. Staff’s implementation approach will include an emphasis on customer education of the requirements and benefits of appropriate backflow protection to protect the water system and customer’s drinking water supply. Material, installation, and maintenance costs associated with new or updated backflow control measures necessary to address out-of- code private premises will be the responsibility of the water user/private property owner.

The proposed amendments to PMC Chapter 14.16 Regulations for Protection from Water Contamination are summarized below and are further described in Attachment 1:

Section 14.16.010 - Minor word replacement intended to provide more clarity.

Section 14.16.020 - Replacement of department nomenclature reference consistent with City department organizational title change, and addition of language to clarify City authority to terminate water service immediately for the protection of public health.

Section 14.16.030 - Addition and updates to definitions to conform with CCCPH definitions.

Section 14.16.040 - Minor editorial change.

Section 14.16.050 - Adds language to include the SWRCB CCCPH as an included governing regulation, replaces department title authorized representative consistent with organizational title change, replaces all naming references of backflow “device” to “assembly” for CCCPH nomenclature consistency, updates approved backflow protection standard references for manufactured and testing conformance, and adds the following subsections:
• Section 14.16.050(C)(4) - CCCPH requirement language requiring premises with fire protection systems or to be designed with fire protection systems, to include backflow protection in accordance with CCCPH
• Section 14.16.050(C)(5) - Language clarifying all commercial, industrial, dedicated irrigation, and multi-family residential premises with water meter service must have appropriate backflow protection in accordance with CCCPH, and includes exception language criteria suitable under the CCCPH
• Section 14.16.050(G) - Language requiring backflow testers to notify the public works

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department of any suspected incidents of cross connection per CCCPH requirements • Section 14.16.050(H) - Modifies prior language to ensure City has the authority to require the update of CCCPH noncompliant backflow protections to be brought into compliance
• Section 14.16.050(I) - Expands on the water user responsibility to obtain proper backflow protection per CCCPH when notified by the City and establishes the timelines for compliance.

Section 14.16.060 - Added provision to provide clarity regarding all circumstances in which the City has the authority to terminate water service and how it may be restored, for the protection of the public water system.

Section 14.16.070 - Added provision to enhance the City’s mechanisms for enforcement of violations that result in a threat to public heath and safety, establishing cost recovery, and the City’s ability to seek civil action if deemed necessary.

The proposed amendments would update the City’s water contamination protection regulations to achieve consistency with the CCCPH, which expands on backflow protection and cross- connection control requirements to protect public health. Furthermore, the CCCPH requirements are current regulatory obligations. Incorporating these expanded requirements within the City’s PMC provides greater transparency and ensures staff has the authority to carry out CCCPH obligations.

EQUITY AND SUSTAINABILITY
Ensuring the quality of Pleasanton's water supply provides an essential benefit for the entire Pleasanton community.

OUTREACH
Staff has been engaging with current applicants with building permits to inform them during the construction phase of applicable projects impacted by the new CCCPH requirements.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide strategic goal of Safeguarding our City through the strengthening of requirements that provide protection for the City’s public water system and the protection of public health.

FISCAL IMPACT
There are limited potential fiscal impacts to the City associated with this action. City costs associated with the implementation of the CCCPH obligations will largely be due to the staff and consultant time required to conduct detailed water customer hazard assessments in the short term and as an ongoing operational practice to fulfill CCCPH requirements.

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Prepared by: Submitted by: Approved by:

Siew-Chin Yeong, Director
of Public Works
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Ordinance amending Chapter 14.16 of the Pleasanton Municipal Code

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ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLEASANTON AMENDING CHAPTER 14.16 OF THE PLEASANTON MUNICIPAL CODE TO

CONFORM WITH THE OBLIGATIONS SPECIFIED IN THE STATE WATER

RESOURCES CONTROL BOARD ADOPTED CROSS -CONNECTION POLICY

HANDBOOK

WHEREAS, in October of 2017 the passage of Assembly Bill 1671 directed the State Water Resources Control Board to adopt standards for backflow protection and cross connection controls; and

WHEREAS, on December 19, 2023, the State Water Resources Control Board adopted the Cross-Connection Control Policy Handbook; and

WHEREAS, the regulations as described in the State Water Resources Control Board adopted Cross-Connection Control Policy Handbook became effective on July 1, 2024; and

WHEREAS, the regulations as described in the Cross -Connection Control Policy Handbook are necessary to protect public health by establishing standards to ensure public water systems will not be impacted by the backflow of non-potable liquids or other substances; and

WHEREAS, Chapter 14.16 of the Pleasanton Municipal Code, most recently amended in 2009 by Ordinance No. 2000, details the City of Pleasanton’s regulations for protection of the public potable water supply; and

WHEREAS, the State Water Resources Control Board’s adoption of the Cross- Connection Policy Handbook created inconsistencies between those regulations described in the Cross-Connection Policy Handbook and Chapter 14.16 of the Pleasanton Municipal Code; and

WHEREAS, an amendment to Chapter 14.16 of the Pleasanton Municipal Code is necessary to resolve these inconsistencies.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Chapter 14.16 of the Pleasanton Municipal Code is hereby amended as described in Exhibit A.

SECTION 2. A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.

SECTION 3. This ordinance shall be effective thirty (30) days after its passage and adoption.

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The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton on _________, 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

______________________________
Jack Balch, Mayor

ATTEST:

____________________________
Jocelyn Kwong, City Clerk

Dated: ______________________

APPROVED AS TO FORM:

____________________________
Daniel G. Sodergren, City Attorney

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EXHIBIT A

CHAPTER 14.16

REGULATIONS FOR PROTECTION FROM WATER CONTAMINATION

§ 14.16.010. Purpose.

The purpose of this chapter is:

A. To protect the public potable water supply of the city from the possibility of contamination or pollution by isolating within its customers' internal distribution system(s) or its customers' private water system(s) such contaminants or pollutants which could backflow or back- siphon into the public water supply system and by isolating contaminants or pollutants of potential intermittent, temporary and emergency users of the water system, including but not limited to use of fire hydrants or blow-offs; and B. To promote the elimination or control of existing cross -connections actual or potential, between its customers' side in-plant potable water system(s) and nonpotable water systems, plumbing fixtures and industrial piping systems; and C. To provide for the maintenance of a continuing program of cross -connection control which will systematically and effectively prevent the contamination or pollution of all potable water systems.
(Prior code § 2-16.48 (1); Ord. 1073 § 3, 1983)

§ 14.16.020. Responsibility and Authority.

Thise chapter shall be administered by the public works director or designee operations services director shall be responsible for the protection of the public potable water distribution system from contamination or pollution due to the backflow or back- siphonage of contaminants or pollutants through the water service connection. If, in the judgment of the public worksoperations services director or their designee , an approved backflow prevention assemblydevice is required at the city's water service connection to any customer's premises, for the safety of the water system, the public worksoperations services director or designeeated agent shall give notice in writing to the customer to install such an approved backflow prevention assemblydevice at each service connection to his or her premises. The water usercustomer shall immediately install such approved assemblydevice or assembliesdevices at his or her own expense; and failure, refusal or inability on the part of the customer to comply with this chapterinstall the device or devices immediately shall constitute a ground for discontinuing water service to the premises until such device or devices have been properly installedcompliance has been met.

The city has the authority to terminate water service immediately without notification in the interest of protecting public health if at any time a real or potential hazard is evidenced, such as failure to conform to timely required testing, standard construction design, or removal of unapproved connections
(Prior code § 2-16.48 (2); Ord. 2000 § 1, 2009)

§ 14.16.030. Definitions.

"Air-gap separation" or “AG” means the unobstructed physical vertical separationdistance through the free atmosphere between the lowest opening from any pipe or

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faucet supplying water to a tank, plumbing fixture, or other device and the flood level rim of the vessel. An approved air -gap shall be of at least two (2) times double the effective diameteropening, as defined in section 207.0 of the California Plumbing Code, between the free- flowing discharge end of athe supply pipeline and the flood level of an open or non-pressurized receiving , measured vertically, above the top of the rim of the vessel, and, in no case less than one (1) inch. When an air-gap is used at the service connection to prevent the contamination or pollution of the public potable water system, an emergency bypass shall be installed around the air-gap system and an approved reduced pressure principle device shall be installed in the bypass system.

"Approved" means accepted by the public worksoperations services director or designee, as meeting an applicable specification stated or cited in this chapter, or as suitable for the proposed use.

"Auxiliary water supply" means any water supply on or available to the premises other than the purveyor's approved public potable water supply, that is either used or equipped, or can be equipped, to be used as a water supply. These auxiliary waters may include water from another purveyor's public potable water supply or any natural source(s) such as a well, spring, river, stream, harbor, etc., or "used waters" or "industrial fluids." These waters may be polluted or contaminated or they may be objectionable and constitute an unacceptable water source over which the water purveyor does not have sanitary control.

"Backflow" means an undesired or unintended reversal of flow of water and/or other liquids, gases, or other substances into the public water system distribution system or approved water supply the flow of water or other liquids, mixtures or substances under pressure into the distributing pipes of a potable water supply system from any source or sources other than its intended source.

"Backflow prevent ioner assembly" or “BPA” means a mechanical assembly designed and constructed to prevent backflow, such that while in- line it can be maintained and its ability to prevent backflow, as designed, can be field tested, inspected and evaluateddevice or means designed to prevent backflow or back-siphonage.

"Back-siphonage" means the flow of water or other liquids, mixtures or substances into the distributing pipes of a potable water supply system from any source other than its intended source caused by the sudden reduction of pressure in the potable water supply system.

"Contamination" means an impairment of the quality of the potable water by sewage, industrial fluids or waste liquids, compounds or other materials to a degree which creates an actual hazard to the public health through poisoning or through the spread of disease.

"Cross-connection" means any actual or potential physical connection or structural arrangement between the public water system, including a piping system connected to the public water system and located on the premises of a water user or available to the water user, and any source or distribution system containing liquid, gas, or other substances not from the approved water supply.of piping or fixtures between two otherwise separate piping systems one of which contains potable water and the other nonpotable water or industrial fluids of questionable safety, through which, or because of which, backflow or back -siphonage may occur into the potable water system. A water service connection between a public potable water distribution system and a customer's water distribution system which is cross -connected to a contaminated fixture, industrial fluid syste m or with a potentially contaminated supply or auxiliary water system,

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constitutes one type of cross -connection. Other types of cross -connections include connectors such as swing connections, removable sections, four -way plug valves, spools, dummy sections of pipe, swivel or changeover devices, sliding multiport tube, solid connections, etc.

"Cross-connections, controlled" means a connection between a potable water system and a nonpotable water system with an approved backflow prevention assembly BPAdevice properly installed that will continuously afford the protection commensurate with the degree of hazard. "Cross-connection control by containment" means the installation of an approved backflow prevention device at the water service connection to any customer's premises where it is physically and economically infeasible to find and permanently eliminate or control all actual or potential cross-connections within the customer's water system; or, it shall mean the installation of an approved backflow prevention device on the service line leading to and supplying a portion of a customer's water system where there are actual or potential cross-connections which cannot be effectively eliminated or controlled at the point of cross-connection.

“Cross-connection control specialist” means a person who is certified as a cross -connection control specialist.

“Customer” or “water user” means a person or entity who is authorized by the City to receive water.

"Public worksOperations services director." The operations services director as hH ead of the engineering, environmental services, water and utilities divisions department of the city is invested with the authority and responsibility for the implementation of an effective cross - connection control program and for the enforcement of the provisions of this ordinance.

“Double check detector backflow prevention assembly” or “DCDA” means a double check valve backflow prevention assembly that includes a bypass with a water meter and double check backflow prevention assembly, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. This type of assembly may only be used to isolate low hazard cross connections.

"Double check valve backflow prevention assembly" or “DC” means an assembly of consisting of two independently- acting internally -loaded operating approved check valves , with tightly closing shut-off valves located on each endside of the assembly (upstream and downstream of the two check valves) and fitted with , plus properly located test cocks that enable accurate field testing of the assembly for the testing of each check valve . This type of assembly may only be used to isolate low hazard cross -connections. The entire assembly shall meet the design and performance specifications and approval of a recognized and city- approved testing agency for backflow prevention assemblydevices. To be approved, these devices must be readily accessible for in-line maintenance and testing.

“Hazard Assessment” means an evaluation of a user premises designed to evaluate the types and degrees of hazard at a user’s premises.

"Hazard, degree of" is derived from a hazard assessmentn for the evaluation of the potential risk to public health and the adverse effect of the hazard upon the potable water system. "Hazard, health" means any condition, assemblydevice or practice in the water supply system and its operation which could pose create, or in the judgment of the operations services director

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may create a danger to the health and well-being of the water consumer. An example of a health hazard is a structural defect, including cross-connections, in a water system.

"Hazard, plumbing" means a plumbing type cross -connection in a customer's potable water system that has not been properly protected by a vacuum breaker, air-gap separation or backflow prevention device. Unprotected plumbing type cross -connections are considered to be a health hazard.

"Hazard, pollutantpollutional" means an actual or potential threat to the physical properties of the water system or to the potability of the public or the consumer's potable water system but which would constitute a nuisance or be aesthetically objectionable or could cause damage to the system or its appurtenances, but would not be dangerous to health.

"Hazard, system" means an actual or potential threat of severe damage to the physical properties of the public potable water system or the consumer's potable water system or of a pollution or contamination which would have a protracted effect on the quality of the potable water in the system.

“High hazard cross-connection” means a cross-connection that poses a threat to the potability or safety of the public water supply. Materials entering the public water supply through a high hazard cross-connection are contaminants or health hazards.

"Industrial fluids system" means any system containing a fluid or solution which may be chemically, biologically or otherwise contaminated or polluted in a form or concentration such as would constitute a health, system, pollutional or plumbing hazard if introduced into an approved water supply. This may include, but not be limited to: polluted or contaminated waters; all types of processed waters and "used waters" originating from the public potable water system which may have deteriorated in sanitary qual ity; chemicals in fluid form; plating acids and alkalis, circulated cooling waters connected to an open cooling tower and/or cooling towers that are chemically or biologically treated or stabilized with toxic substances; contaminated natural waters such as from wells, springs, streams, rivers, bays, harbors, seas, irrigation canals or systems, etc.; oils, gases, glycerine, paraffins, caustic and acid solutions and other liquid and gaseous fluids used in industrial or other purposes or for firefighting purposes.

“Low hazard cross -connection” means a cross -connection that has been found to not pose a threat to the potability or safety of the public water supply but may adversely affect the aesthetic quality of the potable water supply. Materials entering the public water supply through a low hazard cross-connection are pollutants or non-health hazards.

"Pollution" means the presence of any foreign substance (organic, inorganic, or biological) in water which tends to degrade its quality so as to constitute a hazard or impair the usefulness or quality of the water to a degree which does not create an actual hazard to the public health but which does adversely and unreasonably affect such waters for domestic use.

"Reduced pressure principle backflow prevention assemblydevice" or “RP” means an assembly withof two independently acting internally-loadedoperating approved check valves , with a n hydraulically operating mechanically independent automatically operating differential -pressure relief valve located between the two check valves and below the upstream check valve, tightly closing shut-off valves on either side of the check valves, plus properly located test cocks for the testing of the check and relief valves . The assembly shall have shut-off valves located upstream and downstream of the two check- valves, and test cocks to enable accurate field testing of the

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assembly. The entire assembly shall meet the design and performance specifications and approval of a recognized and city-approved testing agency for backflow prevention assemblies. The device shall operate to maintain the pressure in the zone between the two check valves at a level less than the pressure on the public water supply side of the device. At cessation of the normal flow the pressure between the two check valves shall be less than the pressure on the public water supply side of the device. In cas e of leakage of either of the check valves the differential relief valve shall operate to maintain the reduced pressure in the zone between the check valves by discharging to the atmosphere. When the inlet pressure is two pounds per square inch or less, the relief valve shall open to the atmosphere. To be approved, these devices must be readily accessible for in-line maintenance and testing and be installed in an above-ground location where no part of the device will be submerged.

“State Water Board” means the State Water Resources Control Board or the local primacy agency having been delegated the authority to enforce the requirements of the CCCPH by the State Water Resources Control Board.

"Water, nonpotable" means water which is not safe for human consumption or which is of questionable potability.

"Water, potable" means any water which, according to recognized standards, is safe for human consumption.

"Water service connections" means the terminal end of a service connection from the public potable water system; i.e., where the water purveyor loses jurisdiction and sanitary control over the water at its point of delivery to the customer's water system. If a meter is installed at the end of the service connection, then the service connection shall mean the downstream end of the meter. There should be no unprotected takeoffs from the service line ahead of any meter or backflow prevention device located at the point of delivery to the customer's water system. "Service connection" shall also include water service connection from a fire hydrant and all other temporary or emergency water service connections from the public potable water system.

"Water, used" means any water supplied by a water purveyor from a public potable water system to a consumer's water system after it has passed through the point of delivery and is no longer under the sanitary control of the water purveyor.

(Prior code § 2-16.49; Ord. 2000 § 1, 2009)

§ 14.16.040. Requirements—Water Ssystem.

A. The water system shall be considered as made up of two parts: the utility system and the customer system.

B. The utility system shall consist of the source facilities and the distribution system, and shall include all those facilities of the water system under the complete control of the utility, up to the point where the customer's system begins.

C. The source shall include all components of the facilities utilized in the production, treatment, storage, and delivery of water to the distribution system.

D. The distribution system shall include the network of conduits used for the delivery of water from the source to the customer's system.

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E. The customer's system shall include those parts of the facilities beyond the termination of the utility distribution system which are utilized in conveying utility - delivered domestic water to points of use.

(Prior code § 2-16.50 (1))

§ 14.16.050. Policy.

A. No water service connection to any premises or from a fire hydrant or any other temporary or emergency water service connection from the public potable water system shall be installed or maintained by the water purveyor unless the water supply is protected as required under the State Water Resouces Control Board most current adopted Cross - Connection Control Policy Handbook (CCCPH),by effective statutee laws and regulations, and this chapter. Service of water to any premises shall be discontinued by the water purveyor if a BPA backflow prevention device required by the CCCPH, and/or this chapter, is not installed, tested and maintained, or if it is found that a BPAbackflow prevention device has been removed, bypassed or if an unprotected cross -connection exists on the premises. Service will not be restored until such conditions or defects are corrected. Temporary, intermittent and emergency users of the water system , including those outside of the city boundary, shall be considered as consumers on premises for the purposes of this chapter and shall be subject to the same cross -connection control requirements as water service connections to any premises.

B. The public works director or designee, has the authority to conduct inspections, including sampling, related to purposes of implementing this chapter on private or public property. The customer's system shallould be open for inspection at all reasonable times to authorized representatives of the cityoperations services director to determine whether cross-connections or other structural or sanitary hazards, including violations of these regulations, exist. When such a condition becomes known, the public worksoperations services director or designee, shall deny or immediately discontinue service to the premises by providing for a physical break in the service line until the customer has corrected the conditions in conformance with state and city statutes relating to plumbing and water supplies and the regulations adopted pursuant thereto.

C. An approved BPA backflow prevention device shall also be installed as close as possible toon each service line to a customer's water system in all cases, before the first branch line leading off the service line wherever the following conditions exist:

1. In the case of premises having an auxiliary water supply which is not or may not be of safe bacteriological or chemical quality and which is not acceptable as an additional source by the public worksoperations services director or designee, the public water system shall be protected against backflow from the premises by installing a BPA backflow prevention device in the service line appropriate to the degree of hazard.

2. In the case of premises on which any industrial fluids or any other objectionable substance is handled in such a fashion as to create an actual or potential hazard to the public water system, the public system shall be protected against

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backflow from the premises by installing a BPA backflow prevention device in the service line appropriate to the degree of hazard. This shall include the handling of processed waters and waters originating from the utility system which have been subject to deterioration in quality.

3. In the case of premises having (a) internal cross-connections that cannot be permanently corrected and controlled, or (b) intricate plumbing and piping arrangements or where entry to all portions of the premises is not readily accessible for inspection purposes, making it impracticable or impossible to ascertain whether or not dangerous cross- connections exist, the public water system shall be protected against backflow from the premises by installing a BPAbackflow prevention device in the service line appropriate for the high degree of hazard.

4. In the case of premises having or is designed to have, a fire protection system in place, the public water system must be protected by installing a BPA in the service line appropriate to the degree of hazard in accordance with CCCPH.

i. All premises assessed as high hazard must have no less than RP protection.

ii. A BPA is not required for low hazard single-family residential premises that satisfy the CCCPH Section 3.2.2(e)(3) requirements.

5. In the case of premises with water meter services that are commercial, industrial, dedicated irrigation and multi-family residential, the public water system must be protected against backflow with an approved BPA in the service line appropriate to the degree of hazard.

i. An exception may be granted for an alternate method of premises containment if the customer can definitively provide documentation certified by a cross-connection control specialist, that there is no alternative option available for the installation of the type of BPA required under the CCCPH and the alternative method of backflow protection provides at least the same level of protection as the CCCPH required BPA, and there is no potential hazard possible from the premises protected with the alternative method; which upon review is approved by the public works director or designee, Fire Marshall, city cross-connection control specialist, and if not permitted under the CCCPH, approval by State Water Board staff is required. Such an exemption can be revoke d at anytime an actual or potential hazard is suspected or until time of any change to either the status of no alternative or degree of hazard changes.

D. The type of BPA protective device required under subsections (C)(1), (2) , (3), (4) and (53) of this section shall depend upon the degree of hazard which exists in accordance with City Standards, State Water Resources Control Board, Cross -Connection Control Policy Handbook Appendix C, and as follows:

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1. In the case of any premises where there is an auxiliary water supply as stated in subsection (C)(1) of this section and it is not subject to any of the following rules, the public water system shall be protected by an approved airgap separation or an approved RPreduced pressure principle backflow prevention device.

2. In the case of any premises where there is water or substance that would be objectionable but not hazardous to health, if introduced into the public water system, the public water system shall be protected with no less thanby an approved RP assemblydouble check valve assembly.

3. In the case of any premises where there is any material dangerous to health which is handled in such a fashion as to create an actual or potential hazard to the public water system, the public water system shall be protected by an approved air - gap separati on or an approved reduced pressure principle backflow prevention assemblydevice. Examples of premises where these conditions will exist include chemical manufacturing plants, hospitals, mortuaries and plating plants.

4. In the case of any premises where there are "uncontrolled" cross- connections, either actual or potential, the public water system shall be protected by an approved AG air-gap separation or an approved RP reduced pressure principle backflow prevention device at the service connection.

5. In the case of any premises where, because of security requirements or other prohibitions or restrictions it is impossible or impractical to make a complete in-plant cross-connection survey, the public water system shall be protected against backflow or ba ck-siphonage from the premises by the installation of a BPA backflow prevention device in the service line. In this case, maximum protection will be required; that is, an approved AGair-gap separation or an approved reduced pressure principle backflow preve ntion assemblydevice shall be installed in each service to the premises.

6. In the case of premises with cross -connections to sewage lines, pumps, flushers, etc., the public water system shall be protected by an approved AGair -gap separation or an approved reduced pressure principle backflow prevention device.

Examples include sewage treatment plants and pumping stations.

7. In the case of tanker and spray tanks of forty- nine gallons or more, air-gap separation or an approved reduced pressure principle backflow prevention device is required.

E. Any BPAbackflow prevention device required in this chapter shall be of a model and size approved by the public worksoperations services director or designee. The term "approved BPAbackflow prevention device " means a BPA device that has been manufactured in full conformance with the standards established by and approved through both laboratory and field evaluation tests in accordance with either Chapter 10 of the Manual of Cross-Connection Control, Tenth Edition (or most recent edition), published by the University of Southern California Foundation for Cross -Connection Control and Hydraulic Research (USC FCCC & HR); or certification requirements for BPAs in the

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Standards of ASSE International as of 2022 (refer to CCCPH).the American Water Works Association (AWWA) entitled:

AWWA C506-78 Standards for Reduced Pressure Principle and Double Check Valve Backflow Prevention Devices:
and, have met completely the laboratory and field performance specifications of the Foundation for Cross -connection Control and Hydraulic Research (FCCC & HR) of the University of Southern California established by:

Specifications of Backflow Prevention Devices fi69-2 dated March 1969 or the most current issue.

Said AWWA and FCCC & HR standards and specifications have been adopted by the public worksoperations services director or designee.

Final approval shall be evidenced by a certificate of approval issued by an approved testing laboratory certifying full compliance with said AWWA standards and USC FCCC & HR standards or ASSE International specifications.

The following testing laboratory has been qualified by the public worksoperations services director or designee, to test and certify backflow preventers:

Foundation for Cross-connection
Control and Hydraulic Research
University of Southern California
University Park

Los Angeles, California 90007

Testing laboratories other than the laboratory listed above will be added to an approved list as they are qualified by the public worksoperations services director or designee.

Backflow preventers which may be subjected to back pressure or back-siphonage that have been fully tested and have been granted a certificate of approval by the qualified laboratory and are listed on the laboratory's current list of approved assembliesdevices may be used without further test or qualification.

Approved AG must meet the requirements as specified under the CCCPH.

F. It shall be the duty of the customer -user at any premises where a BPA or AGbackflow prevention devices isare installed to have certified inspections and operational tests and repairs made at least once per year , and submitted per the city’s Backflow Program instructions . In those instances where the public works operations services director or their designee, deems the hazard to be great enough, he or she may require certified inspections at more frequent intervals. These inspections, tests and repairs shall be at the expense of the water user and shall be performed by the assemblydevice manufacturer's representative, or by a certified tester approved by the public worksoperations services director or designee . It shall be the duty of the public worksoperations services director or designee to see that these timely tests are made. The customer-user shall notify the city’s Backflow Program staff representativeoperations services director , in advance when the tests are to be undertaken so that he or she or his or her representative may witness the tests if so desired. These assembliesdevices shall be repaired, overhauled or replaced by a certified individual or agency at the expense of the

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customer-user whenever the assembliesdevices are found to be defective. Records of such tests, repairs and overhaul shall be kept and made available to the city’s authorized representativeoperations services director.

G. It is the duty of the BPA tester to notify the city’s public works department as soon as possible within 24 hours if a backflow incident is suspected, or an unprotected cross - connection is observed at the BPA, AG or prior to the assembly at any time.

H. All BPA and AGbackflow assembly devices, regardless of when they were installed or whether they had been previously approved by the City, must meet the requirements as described in this chapter . All exsistingpresently installed backflow assemblies devices which do not meet the requirements of this chapter, in accordance with CCCPH requirementssection but were previously approved, are required to comply with the updated requirements in the time specified by the city through notification to the water user. devices

F. for the purposes described herein at the time of installation and which have been properly maintained, shall, except for the inspection and maintenance requirements under subsection F of this section, be excluded from the requirements of these rules so long as the operations services director is assured that they will satisfactorily protect the utility system. Whenever the existing device is moved from the present location or requires more than minimum maintenance or when the operations se rvices director finds that the maintenance constitutes a hazard to health, the unit shall be replaced by a backflow prevention device meeting the requirements of this section.

I. All existing water connections which may be deemed by the public worksoperations services director or designee, to be subject to backflow prevention will, upon written notice, have an appropriate BPA or AGbackflow prevention device installed, and inspected and tested by a city approved tester.within 60 days of the notification. The water user is responsible for obtaining all necessary permits, including encroachment and Fire permits for assembly replacement and installations. Extensions may be granted by the public works director or designee, for additional time necessary to complete the permitting approval process in situations of newly required BPA under city notification or replacement of failed assemblies. The customer must provide documentation showing good faith effort towards achieving compliance.

1. In the case of a user premises with a failed field -tested BPA, the customer is responsible for the repair or replacement and retesting of the BPA/replaced approved BPA within 30 days of notification of the failure. Customers may request extensions up to 90 days, as stipulated above, by approval of the authorized city representative.

2. In the case of an existing user premises with a service identified requiring a BPA, which previously did not have one, or previously approved device which does not met the current CCCPH requirements and therefore requires replacement with an approved BPA, the customer is responsible for the installation or replacement, as applicable, within 90 days of notification.

(Prior code § 2-16.50 (2); Ord. 1073 § 3, 1983; Ord. 2000 § 1, 2009)

§ 14.16.060. Failure to ComplyWater Service Termination

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A. When the City encounters water use that represent a clear and immediate hazard to the potable water supply that cannot be immediately abated, the City shall institute the procedure for discontinuing the water service. The basis for such termination shall include, but are not limited to:

1. Failure to install a required BPA;

2. Failure to comply with annual BPA testing requirements by a certified tester;

3. Failure to repair or replace a failed or faulty BPA;

4. Any unprotected direct or indirect connections have been made between the City’s water system and a sewer line, system, or equipment containing contaminants;

5. Any other type of connection to the City’s water system where the required BPA has been removed or bypassed; and

6. Any other circumstances presenting an immediate health hazard to the City’s water system.

B. Any corrective measures required to maintain the customer’s water service shall be at the sole cost of the customer.

C. Water services shall not be restored until:

1. The customer has demonstrated compliance with the requirements as set forth in this chapter to the satisfaction of the City; and

2. The City has received reimbursement for any costs incurred by the City to enforce the requirements of this chapter.

§ 14.16.070. Violations Deemed a Public Nuisance

A. In addition to any other remedies provided in this chapter, any condition caused or permitted to exist in violation of this chapter is a threat to the public health, safety and welfare, and is declared and deemed a nuisance. Such condition may be summarily abated and/or restored by an authorized city representative to compel the cessation of such nuisance.

B. The cost of such abatement and any resulting restoration shall be borne by the responsible person for the premises, and the cost thereof shall be a lien upon and against the property. The procedures of Chapter 19.28.160 of the Pleasanton Municipal Code shall be followed for any such lien.

C. The City reserves the right to seek enforcement by civil action for any violation of this Chapter. In any such action, the City may seek and the court shall grant, as appropriate, any or all of the following remedies:

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1. A temporary and/or permanent injunction;

2. Any costs incurred by the City including but not limited to the cost of investigation, inspection, and monitoring, as well as reasonable costs of preparing and bringing legal action; and

3. Any other costs incurred by the City to abate the nuisance.

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Item #23

CITY COUNCIL AGENDA REPORT

June 17, 2025
Finance

TITLE: ADOPT A RESOLUTION ADOPTING THE TWO-YEAR OPERATING AND CAPITAL BUDGET FOR FISCAL YEARS 2025/26 AND 2026/27 AND

APPROVING THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2025/26 THROUGH 2029/30

SUMMARY
Every two years, the City adopts a two-year Operating and Capital Budget (Budget) and approves a five-year Capital Improvement Program (CIP). For the current two-year budget, the City faces an ongoing General Fund structural deficit, meaning expenses have and are expected to continue to grow faster than revenues. Staff met with the City Council several times over the past four months to discuss various components of the Budget and CIP and to seek Council’s guidance and feedback. Most recently at the May 20, 2025 budget workshop, staff presented the Proposed Budget and CIP for Council’s review, along with the recommended LPFD adjustments to the Proposed Budget based on the decisions made by both the Cities of Livermore and Pleasanton. At the meeting, the City Council also directed staff to reduce the use of Pension Trust Funds from $4.0 million to $3.0 million and reduce the transfer to the Deferred Maintenance – Asset Management Program by $1.6 million. The budget pages impacted by these recommended adjustments have been updated and are attached to this report. For clarity, the entire Budget Message and Summary sections from each book are included. For later sections, only those budget pages that are impacted are included in the attachments.

RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution to:
• Adopt the two-year Operating and Capital Budget for Fiscal Years 2025/26 and 2026/27; and
• Approve the five-year CIP for Fiscal Years 2025/26 through 2029/30.

BACKGROUND
The Operating and Capital Budget includes a comprehensive, detailed account, forecast and plan for all the City revenues and expenditures across all funds, including the General Fund, Enterprise Funds, Internal Service Funds, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. Both the two-year budget and the Capital Improvement Program (CIP) documents include narratives and details that provide information regarding budgetary adjustments, issues, and goals. Please refer to the budget messages in the Operating Budget and the CIP for highlights.

Since early 2023, the City has identified an ongoing General Fund structural deficit, meaning expenses have and are expected to continue to grow faster than revenues. The current two-

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year budget reflects the need for reductions to City programs and services to achieve a balanced budget, including impacts to vacant and filled City staff positions. Previously, in FY 2021/22, due to changes in how the City delivers paratransit services and to increase program efficiency and reduce General Fund burden, the City implemented staff reductions impacting several temporary positions and 1.0 FTE non-vacant staff position.

As with all City budgets, this document focuses attention on those areas deemed by the City Council to be a high priority, as outlined in the ONE Pleasanton Strategic Plan. As a result, the Budget maintains the service levels established by the Council and meets capital needs in a way that addresses not only new programs and capital improvement projects but also a wide range of maintenance projects related to facilities, roadways, parks, water, and sewer systems.

In this way, it meets the goals of the City Council and the community.

DISCUSSION
The City-wide operating expenditures for Fiscal Years (FYs) 2025/26 and 2026/27 are projected at $248.3 million and $257.7 million, respectively, for the Operating Budget.

Investments are projected at $53.0 million and $31.4 million for the Capital Budget. The two- year budget reflects several key Council priorities, including preserving core services, investing in infrastructure, and advancing economic strategic initiatives.

The key adjustments to the proposed budget since the May 20 City Council meeting are summarized below:
• Reduce the use of Pension Trust Funds from $4.0 million to $3.0 million; the $1.0 million reduction is reflected in FY 2025/26 in the General Fund budget. • Reduce the General Fund contribution to the Deferred Maintenance – Asset Management Program by $1.6 million; this is achieved by reducing $1.0 million in FY 2025/26 and $0.6 million in FY 2026/27. As a result of these reductions, funding for the CIP has also been reduced.
• Restore the Fire Marshal position and freeze the Emergency Preparedness Manager position but add funding for a part-time Community Emergency Response Team (CERT) Coordinator position. These LPFD adjustments add approximately $270,000 over two years.

With the above-noted changes to the LPFD staff positions, the total personnel impact in this proposed two-year budget is now 11.5 FTE vacant and 2.0 FTE non-vacant permanent staff positions, as well as reducing additional temporary staff. Similar to the reductions made previously in FY 2021/22, these proposed personnel impacts reflect the organization's effort to improve operational efficiency while minimizing impacts on non-vacant staff positions.

There were also some minor changes to departments, appendices, and projects in the operating budget and the CIP, as described below.
• Police – changes to the org chart and personnel summary table to align the Community Services Officer position allocations.
• Community and Economic Development Department – changes to the personnel summary table to distinguish the new Assistant Director position versus the outgoing Deputy Director position.

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• Library & Recreation – changes to the performance measure table to reflect program adjustments tied to Adult Sports.
• Appendix E – with the final budget numbers, the Proposition 4 analysis has been added to reflect the projected appropriations limits for both fiscal years. • CIP – typographical updates to items such as project names in Sewer and Storm Drain projects for consistency.

Budget pages with changes are attached to the staff report (Attachments 2 and 3). Please note that the attachments do not reflect the full budget books. The final adopted version will merge the Proposed Budget and CIP books with changes included in the attachments.

The two-year Operating and Capital Budget is balanced. The Budget provides funding for the programs and goals identified as priorities by the City Council.

Staff recommends that the City Council adopt the revised Proposed Budget, which incorporates the City Council's direction from the May 20 budget workshop, with the enumerated adjustments outlined above. Staff will continue to monitor the progress of the economy, keep track of actual revenues and expenditures, and report back to the City Council during the mid-year budget reviews and a more detailed FY 2026/27 mid-term update with recommended adjustments based on the latest trends and more up-to-date information.

EQUITY AND SUSTAINABILITY
Ensuring the long-term fiscal sustainability of the City’s organization ensures that the City can continue to provide programs and services to serve all of Pleasanton's diverse communities.

OUTREACH
Staff developed a public engagement plan to seek community input during the first four months of 2025.

As part of the City's engagement strategy, an 11-member Budget Advisory Committee (BAC) was appointed in December and met four times, starting in January. The BAC provided input on community priorities related to program and service reductions to guide the City toward a balanced budget for the next two years.

The City also hosted a Budget Town Hall attended by more than 90 people, launched an online budget engagement tool that received more than 700 responses, and hosted a pop-up at the Farmers Market to share information about the budget and programs and services provided by the City. These sessions included exercises to weigh in on potential service reductions. In addition, most City Council meetings since November have included significant budget-related agenda items for discussion, and special workshops were added to the City Council calendar to facilitate further public discussion of budget-related items.

STRATEGIC PLAN ALIGNMENT
The Budget and the Five-Year CIP align with the ONE Pleasanton Strategic Plan goal of Funding Our Future, to support financial health and sound fiscal policies through long-term planning, cost recovery, increased revenue, and cost-containment and Investing in Our Environment, to promote effective use of existing facilities through maintenance and repair,

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and plan for future facilities, amenities, and infrastructure to benefit the community with a focus on environmental stewardship.

FISCAL IMPACT
The proposed total City operating expenditures for Fiscal Years 2025/26 and 2026/27 are $248.3 million and $257.7 million for the Operating Budget and $53.0 million and $31.4 million for the Capital Budget.

Prepared by: Submitted by: Approved by:

Susan Hsieh, Director of
Finance
Susan Hsieh, Director of Finance

Gerry Beaudin, City
Manager

Attachments:

1. Resolution

2. 2025-2027 Operating Budget (excerpt)

3. 2025-2030 Capital Improvement Program (excerpt)

4. Operating and CIP Budget Adoption Presentation

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ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON, ADOPTING THE FY 2025/26 AND FY 2026/27 OPERATING AND CAPITAL

BUDGET AND APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR FY 2025/26 THROUGH FY 2029/30
WHEREAS, biannually the City Council adopts a two-year operating and capital budget and approves a five-year capital improvement program; and WHEREAS, at a public meeting on June 17, 2025, staff presented a report regarding the recommended Operating and Capital Budget for FY 2025/26 and FY 2026/27, and the Capital Improvement Program for FY 2025/26 through 2029/30.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY

OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

Section 1:Adopts the FY 2025/26 and FY 2026/27 Operating Budget provided in Exhibit A.

Section 2:Adopts the FY 2025/26 and FY 2026/27 Capital Budget and approves the Capital Improvement Program for FY 2025/26 through 2029/30 provided in Exhibit B.

Section 3:Authorizes the City Manager to reclassify positions as necessary, provided that the resulting cost increase is less than ten percent and this increase is offset with corresponding ongoing reductions in the requesting department’s personnel and/or non- personnel budget or an increase in ongoing revenues, resulting in net zero fiscal impact.

Section 4:Authorizes the City Manager to augment transfer budget related to subsidies provided by the General Fund to other funds for various programs, such as senior and low-income household discounts for Water and Sewer utility services, if actual subsidies are higher than the amounts approved as part of the budget.

Section 5:This resolution shall become effective upon adoption.

Section 6:City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on June 17, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 17th day of June 2025 by the following vote:

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Ayes:

Noes:

Absent:

Abstain:
____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
___________________________
Daniel G. Sodergren, City Attorney

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ATTACHMENT 2

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E -2
Proposition 4 Analysis

In November 1979 the voters of the State of California passed Proposition 4 (the Gann Initiative). Proposition 4 placed a limit on the amount of revenue which can be spent by the City and was based on 1978-79 “base year” revenues. The limit is adjusted annually for inflation and population growth. In the early years of Proposition 4, the high rate of inflation increased the limit faster than the City’s revenues grew. However, as the Stoneridge Mall and North Pleasanton development occurred in the 1980’s, the City experienced double digit increases in both property tax and sales tax revenues. By 1984-85 the City exceeded its limit.

In April 1986 Pleasanton voters approved a Proposition 4 override election, allowing the City to use the “excess” revenues for certain capital projects. Specifically, the City spent over $14 million for the library, land for the Pleasanton Middle School, Valley Avenue Extension and partial funding for the Centennial Park and Downtown improvements.

In June 1990 California voters passed Proposition 111, which provides for new adjustment formulas to make the Gann appropriations limit more reflective of increased service demand due to commercial growth. One of the flaws in Proposition 4 was that it assumed that a City’s service costs would grow in proportion to inflation and population growth. Commercial growth, its revenues, and its service demands were ignored. Because the City’s commercial growth far outpaced its residential growth, the change in formula resulted in a significant increase in the City’s appropriation limit. Beginning with the FY 1990/91 appropriations limit, cities were allowed to apply new growth factors retroactively to the mid 1980’s to compute the FY 1990/91 limit. The City’s FY 1990/91 limit was therefore recalculated from $30,785,144 to $52,803,755.

With the choice to use the most optimal growth factors, the City’s appropriation limit has continued to grow significantly. The appropriation limit for FY 2025/26 is projected to be $899,517,044; over six times the anticipated City revenues subject to it. This trend should continue for the foreseeable future.

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ATTACHMENT 3

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6/5/2025
1 Fiscal Years 2025/26 and 2026/27
Budget Presentation
June 17, 2025
Long-Term Fiscal Sustainability
Agenda
2 OPERATING BUDGET

OVERVIEW

CAPITAL IMPROVEMENT

PROGRAM OVERVIEW
1 2
ATTACHMENT 4

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6/5/2025
2 Overview•Per Council direction on May 20, the key adjustments include:•Reducing the use of Pension Trust Funds from $4.0 million to $3.0 million•Reducing the General Fund contribution to the Deferred Maintenance – Asset Management Program by $1.6 million•Accounting for the LPFD adjustments totaling $270,000 over two yearsRestoring the Fire Marshal positionFreezing the Emergency Preparedness Manager but adding funding for a part-time CERT Coordinator3 Citywide Operating Expenditures•Total operating expenditures exclude transfers4 3 4

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6/5/2025
3 General Fund Revenues by Major Category –$162.9M5
General Fund Expenditures by Category -$164.3M6
5 6

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6/5/2025
4 General Fund Expenditures by Program Excludes transfers to other funds7 Public Safety: 45% of budget Projected General Fund Reserves•Reserve Target: 20.0%•Range: 16.7% - 25.0%•Projected Reserve: 19.9% for FY 2025/26 and 19.4% for FY 2026/278 7 8

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6/5/2025
5 Water Operating Fund
9 Sewer Operating Fund10
9 10

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6/5/2025
6 Capital Improvement Program
Overview•Reduced contribution from the General Fund to the Deferred Maintenance – Asset Management Program by $1.6 million•$265.4 million in available resources over five years, including restricted funds and anticipated debt proceeds•$220.1 million in capital investments over five years12 11 12

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7 13
Recommendation•Staff recommends that the City Council adopt the operating and capital budget for fiscal years 2025/26 and 2026/27 and the five-year capital improvement program for fiscal years 2025/26 through 2029/3014 13 14

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6/5/2025
8 Thank You!
1515

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Item #24

CITY COUNCIL AGENDA REPORT

June 17, 2025
Public Works - Utilities Division

TITLE: ADOPT A RESOLUTION APPROVING THE CITY'S 2025 SEWER SYSTEM

MANAGEMENT PLAN

SUMMARY
The State Water Resources Control Board (SWRCB) adopted the Statewide Waste Discharge Requirements General Order WQ 2022-0103-DWQ (Order) on December 6, 2022, and made the Order effective on June 5, 2023. The purpose of the Order is to regulate sanitary sewer collection systems and ensure they are properly managed, operated, and maintained with the goal of minimizing spills. Per the Order, the City is required to manage its sewer program through a Sewer System Management Plan (SSMP) that is internally audited every three years and updated every six years.

In August 2024, Council approved an agreement with Causey Consulting to evaluate the City’s compliance with the new Order and to assist the City in preparing the next SSMP internal audit and SSMP update. The SSMP internal audit for the period of August 2, 2021 through August 2, 2024 was completed and submitted to the State Water Resource Control Board (SWRCB) on January 31, 2025. Based on the results of the audit and the evaluation of the City’s compliance with the new Order, the attached SSMP has been prepared for Council review and approval.

The Council approved SSMP is due to the SWRCB by July 31, 2025.

RECOMMENDATION
Adopt a resolution approving the City’s 2025 Sewer System Management Plan.

BACKGROUND
The City owns and operates a sewer collection system that consists of approximately 253 miles of gravity sewers (sewer pipes that rely on gravity to move wastewater downhill), approximately 4.9 miles of force mains (pipes that convey wastewater under pressure using pumps), 8 siphons, 11 active pump stations, and approximately 21,000 service connections.

The average dry weather flow is approximately 6 million gallons per day (MGD). The City has agreements with Dublin San Ramon Services District (DSRSD) and City of Livermore (for Ruby Hill service area) for wastewater treatment and is a member of Livermore-Amador Valley Water Management Agency (LAVWMA) for treated wastewater disposal. The City also has agreements with Alameda County that allow sewage flows from their Castlewood Service Area to be transported through the City’s collection system for treatment at DSRSD.

On December 6, 2022, the SWRCB adopted the Statewide Waste Discharge Requirements General Order WQ 2022-0103-DWQ (Order). The Order became effective June 5, 2023, and superseded the previous Order 2006-0003-DWQ and amendments thereafter. The City is an enrolled agency under the Order.

The purpose of the Order is to regulate agencies to:

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• Comply with federal and state prohibitions of discharge of sewage to waters of the State, including federal waters of the United States
• Proactively operate and maintain resilient sanitary sewer collection systems to prevent spills
• Comply with notification, monitoring, reporting, and recordkeeping requirements included in the Order
• Implement a SSMP, which shall include elements as defined by the Order and be internally audited every three years and updated every six years.

In August 2024, the City Council approved an agreement with Causey Consulting to evaluate the City’s compliance with the Order and assist the City in preparing the next SSMP internal audit and SSMP update. The SSMP internal audit for the period of August 2, 2021 through August 2, 2024 was completed and submitted to the SWRCB on January 31, 2025. The SSMP update was subsequently prepared based on the results of the audit and the evaluation of the City’s compliance with the new Order. The Council approved SSMP is due to the SWRCB by July 31, 2025.

DISCUSSION
The SSMP was prepared in consultation with Causey Consulting and is attached to this agenda report. A summary of each SSMP element and major recommendations are provided below.

Element 1: Goals and Introduction
The goal of the City’s SSMP is to properly manage, operate, and maintain all parts of its sewer system, reduce and prevent spills, and contain and mitigate spills that do occur. This element also provides an overview of regulatory context and sewer system assets.

Element 2: Organization
This element identifies City staffing responsible for implementing the SSMP including identification of the Legally Responsible Official (LRO). The LRO must have the authority to ensure compliance with the provisions of the Order, make managerial decisions regarding the operation of the system, and make capital improvement recommendations. The City position assigned as the LRO is the Assistant Director of Public Works – Utilities and Environmental Services. Since this position is currently vacant, the Public Works Director is the interim LRO.

Element 3: Legal Authority
The City’s legal authority to implement its sewer program is provided by the City’s Municipal Code, Title 15 Sewerage. Review found that the current municipal code provides adequate legal authority.

Element 4: Operations and Maintenance (O&M) Program
This element provides a summary of the City’s O&M program for its sewer system, including gravity mains, manholes, lift stations, and force mains. This element also provides a summary of the City’s training program for sewer staff and vehicle/equipment inventories. The last audit found that the City’s staffing was deficient to properly implement the City’s defined O&M program. In response, the SSMP recommends the City perform a resource evaluation that reviews the adequacy of internal staffing, contract service agreements and budgets, and

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vehicle/equipment to properly support the O&M program. The City anticipates performing this resource review by October 2025 with the results informing the upcoming sewer rate study to be completed by July 2026.

Element 5: Design and Performance Provisions
The City’s capacity and performance criteria for its sewer system are defined in the November 2024 Sewer Capacity Evaluation Report and the City’s construction standards for its sewer system are defined in the July 2024 Standard Specifications and Details. Review of these reports found the City’s design and performance provisions to be adequate.

Element 6: Spill Emergency Response Plan (SERP)
The purpose of the City’s SERP is to support a prompt, orderly, and effective response to spills, reduce spill volumes, and collect information for prevention of future spills. The SERP provides guidelines for City personnel to follow in responding to, cleaning up, reporting, and properly documenting spills that may occur from City owned sewer mains and laterals.

Additionally, the SERP outlines procedures for responding to sanitary sewer backups into homes/buildings. Backup is an industry term used to describe property damage resulting from exposure and contact to untreated or partially treated sewage. The City’s SERP was updated to the Order’s new requirements in June 2023.

Element 7: Sewer Pipe Blockage Control Program
This element requires the City to implement a program to control sewer pipe blockage from fats, oils, grease, rags, and debris. The program must include public education and outreach, identification of facilities where these items can be disposed, requirements to install grease removal devices, and the identification, inspection, and enforcement of grease producing facilities such as food service establishments. The last audit found that the City’s staffing was deficient to properly implement the City’s defined sewer pipe blockage control program, particularly in the areas of facility inspections and enforcement. City staff is currently in the process of hiring contract services to assist staff in updating the existing program for compliance with the new Order and provide inspection services on an interim basis.

Additionally, as part of the upcoming resource evaluation discussed in Element 4, the City will evaluate in-house staffing and/or contract service needs to properly implement the defined program moving forward.

Element 8: System Evaluation, Capacity Assurance, and Capital Improvements As required by the Order, the City is currently developing its Long-Term Sewer Capital Improvement Plan (CIP). The CIP will be a living plan that is reviewed on a two-year cycle to evaluate implementation progress and updated on a six-year cycle to reflect any changes in drivers and needs. The CIP will be based on technical evaluations that include condition assessments and system capacity and will include prioritized projects with cost estimates over a 20-year span. The CIP is anticipated to be complete in October 2025 and will inform the upcoming sewer rate and connection fee studies.

Element 9 – Monitoring, Tracking and Reporting System
As part of the SSMP update, the City has established new key performance indicators (KPIs) that will be used moving forward to track program performance on a yearly basis. The KPIs are listed in Table 9-1 of the SSMP and include topics of regulatory reporting compliance, sewer spills/response, and frequency of inspection/maintenance. In addition, every March, the City is required to submit an annual report to the SWRCB that includes graphs illustrating

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performance of the sewer system including annual spills by number, category, cause, and volume. Refer to Appendix B of the SSMP for the latest graphs.

Element 10 – SSMP Audits
The new Order requires that the City perform internal audits of the SSMP and submit an audit report to the SWRCB every 3 years. The next internal audit is for the period August 2024 to August 2027 and is due to the SWRCB by January 31, 2028.

Element 11 – Communication Program
The SSMP and this agenda report for City Council are made available to the public through the posting of the City Council meeting agenda on the City’s website. The Council meeting is open to the public and includes a period for public comment. Once adopted, the SSMP is submitted to the SWRCB and is posted to the City’s website. The SSMP is a living document, and changes are anticipated over time. These changes will be made to the SSMP, documented in the SSMP change log (see SSMP Appendix C), and then re-posted to the City’s webpage.

Unless changes are significant, the SSMP changes do not require re-adoption by Council or submittal to the SWRCB until the next SSMP update in six years. Other communication efforts include public outreach on sewer overflows and the sewer pipe blockage control plan as described in the SSMP.

NEXT STEPS
Upon adoption of a resolution approving the SSMP, the following milestones will occur related to the sewer program:
• Submit the 2025 SSMP to SWRCB – By July 31, 2025
• Prepare and present to the City Council a resource review to properly implement the SSMP – October 2025
• Prepare and present to the City Council the Long-Term Sewer CIP report – October 2025
• Sewer Rate and Connection Fee Updates – Effective by July 2026

EQUITY AND SUSTAINABILITY
The SSMP includes preparing community water resources for a changing climate, which will result in cost savings, enhanced water quality, improved infrastructure, and increased resiliency.

OUTREACH
As described in Element 11 of the discussion section of this report, the SSMP is made available to the public through the posting of the City Council meeting agenda on the City’s website. The Council meeting is open to the public and includes a period for public comment.

Once adopted, the SSMP is submitted to the SWRCB and is posted to the City’s website.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide ONE Pleasanton strategic goal of Investing in our Environment, Strategy 8 – Update the Sewer System Master Plan to reflect current and future operations and identify system improvements and necessary maintenance.

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FISCAL IMPACT
This item has no fiscal impact. Preparation of the SSMP is already funded by CIP 22289 - Sewer System Management Plan. Future resource reviews and capital improvement evaluations will inform the upcoming sewer rate and connection fee studies and related financial impacts will be identified at that time.

Prepared by: Submitted by: Approved by:

Todd Yamello, Utilities
Planning Manager - Public
Works
Siew-Chin Yeong, Director of Public
Works

Gerry Beaudin, City
Manager

Attachments:

1. Sewer System Management Plan with Appendices (draft)

2. Resolution Approving Sewer System Management Plan

3. SSMP Presentation

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Sewer System
Management Plan

WDID# 2SSO10167

Adopted by City Council – June 17, 2025
Submitted to State Water Resources Control Board – July 31, 2025

In consultation with:

Causey Consulting
Walnut Creek, CA 94598

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Table of Contents
City of Pleasanton Sewer System Management Plan, July 2025 i Table of Contents

1.0: Element 1 – Goal and Introduction..................................................................................... 1

1.1: Regulatory Context .......................................................................................................... 1

1.2: SSMP Update Schedule ................................................................................................... 1

1.3: Sewer System Asset Overview ........................................................................................ 2

1.4: References ........................................................................................................................ 6

2.0: Element 2 – Organization .................................................................................................... 7

2.1: Organizational Chart ........................................................................................................ 7

2.2: LRO and Data Submitters .............................................................................................. 12

2.3: Responsible and Authorized Representatives ................................................................ 12

2.4: Chain-of-Communication for Reporting and Responding to Spills ............................... 14

2.5: References ...................................................................................................................... 14

3.0: Element 3 – Legal Authority.............................................................................................. 15

3.1: Municipal Code .............................................................................................................. 15

3.2: Agreements ..................................................................................................................... 15

3.3: References ...................................................................................................................... 16

4.0: Element 4 – Operations and Maintenance Program ....................................................... 17

4.1: Collection System Map .................................................................................................. 17

4.2: Operations and Maintenance Program ........................................................................... 17

4.2.1: Gravity Mains .................................................................................................. 19

4.2.2: Manholes ......................................................................................................... 20

4.2.3: Lift Stations ..................................................................................................... 20

4.2.4: Force Mains ..................................................................................................... 20

4.3: Training .......................................................................................................................... 21

4.4: Vehicle and Equipment Inventories ............................................................................... 21

4.5: Resource Evaluation ....................................................................................................... 22

4.6: References ...................................................................................................................... 22

5.0: Element 5 – Design and Performance Provisions ............................................................ 23

5.1: Design Criteria and Construction Standards .................................................................. 23

5.2: Inspection and Testing of New Facilities ....................................................................... 23

5.3: References ...................................................................................................................... 23

6.0: Element 6 – Spill Emergency Response Plan ................................................................... 24

6.1: Policy .............................................................................................................................. 24

6.2: References ...................................................................................................................... 25

7.0: Element 7 – Sewer Pipe Blockage Control Program ....................................................... 26

7.1: Public Education and Outreach ...................................................................................... 26

7.2: Disposal of Pipe-Blocking Substances ........................................................................... 26

7.3: Legal Authority .............................................................................................................. 27

7.4: Requirements to Install Grease Removal Devices ......................................................... 27

7.5: Authority to Inspect and Enforce ................................................................................... 27

7.6: Sewer System Segments Subject to FOG ...................................................................... 27

7.7: Program Update and Future Implementation ................................................................. 27

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Table of Contents
City of Pleasanton Sewer System Management Plan, July 2025 ii

7.8: References ...................................................................................................................... 27

8.0: Element 8 – System Evaluation, Capacity Assurance, and Capital Improvements ............................................................................................................................. 29

8.1: Long-Term Capital Improvement Plan .......................................................................... 29

8.2: Condition Assessments .................................................................................................. 29

8.2.1: Gravity Mains .................................................................................................. 29

8.2.2: Large Diameter Sewers, Siphons, and Manholes ............................................ 30

8.2.3: Lift Stations ..................................................................................................... 30

8.2.4: Force Mains ..................................................................................................... 31

8.3: Capacity Assessments .................................................................................................... 31

8.3.1: Hydraulic Analysis .......................................................................................... 31

8.3.2: Design and Performance Criteria .................................................................... 32

8.3.3: Capacity Assurance ......................................................................................... 32

8.3.4: Infiltration and Inflow ..................................................................................... 33

8.4: Impacts of Climate Change ............................................................................................ 33

8.5: Project Funding .............................................................................................................. 33

8.6: References ...................................................................................................................... 33

9.0: Element 9 – Monitoring, Tracking and Reporting System ............................................. 34

9.1: Adaptive Management ................................................................................................... 34

9.2: References ...................................................................................................................... 34

10.0: Element 10 – SSMP Audits .............................................................................................. 36

10.1: City SSMP Audit Procedures ....................................................................................... 36

10.2: References .................................................................................................................... 36

11.0: Element 11 – Communication Program ......................................................................... 37

11.1: Communication Program ............................................................................................. 37

11.2: References .................................................................................................................... 37

Appendix A: SSMP City Council Adoption Documents
Appendix B: Spill and Operational Performance Tracking
Appendix C: SSMP Change Log

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Table of Tables
City of Pleasanton Sewer System Management Plan, July 2025 iii Table of Tables
Table 1–1: Gravity Pipeline Asset Information by Pipe Size ................................................... 3 Table 1–2: Gravity Pipeline Asset Information by Pipe Material ........................................... 3 Table 1–3: Gravity Pipeline Asset Information by Pipe Age ................................................... 4 Table 1–4: Sewer Lift Station Asset Information ..................................................................... 4 Table 1–5: Force Main Asset Information................................................................................. 5 Table 1–6: Sewer System Siphon Assets .................................................................................... 6 Table 1–7: Sewer Service Connections ...................................................................................... 6 Table 2–1 : Responsible and Authorized Representatives .................................................... 12 Table 3–1: Summary of Legal Authorities .............................................................................. 15 Table 4–1: Major Vehicles and Equipment ............................................................................. 22 Table 9–1: Key Performance Indicator Targets per Calendar Year .................................... 35

Table of Figures
Figure 1-1: Sewer Service Area .................................................................................................. 2 Figure 2–1: Public Works Department Organizational Chart ................................................ 8 Figure 4–1: O&M Program Workflow .................................................................................... 18

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List of Abbreviations and Acronyms
City of Pleasanton Sewer System Management Plan, July 2025 i List of Abbreviations and Acronyms
Acronym Definition
ACPHD Alameda County Public Health Department
BMP Best Management Practices
CCTV Closed circuit television
CIP Capital Improvement Plan
City City of Pleasanton
CIWQS California Integrated Water Quality System
CM Corrective Maintenance
CMMS Computerized Maintenance Management System
COF Consequence of Failure
COL City of Livermore
CWEA California Water Environment Association
DERWA DSRSD-EBMUD Recycled Water Authority
DS Data Submitter
DSRSD Dublin San Ramon Services District
EBMUD East Bay Municipal Utility District
ESM Environmental Services Manager
ESS Environmental Services Supervisor
FOG Fats, Oils, Grease
FSE Food Service Establishment
GCD Grease Control Device
GIS Geographical Information System
I/I Inflow / Infiltration
KvA Kilovolt-amperes
KW Kilowatts
LAVWMA Livermore-Amador Valley Water Management Agency
LOF Likelihood of Failure
LRO Legally Responsible Official
LS Lift Station
MACP Manhole Assessment Certification Program

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List of Abbreviations and Acronyms
City of Pleasanton Sewer System Management Plan, July 2025 ii Acronym Definition
MGD Million Gallons per Day
MRP Monitoring and Reporting Program
NASSCO National Association of Sewage Service Companies NOAA National Oceanic and Atmospheric Administration
NPDES National Pollution Discharge Elimination System
O&M Operation and Maintenance
OES Office of Emergency Services
Plan Sewer System Management Plan
PACP Pipeline Assessment Certification Program
PMC Pleasanton Municipal Code
POTW Publicly Owned Treatment Works
(DSRSD Regional Wastewater Treatment or COL Water Reclamation Plant) PW Public Works
R&R Rehabilitation and Replacement
RCP Reinforced Concrete Pipe
RWQCB Regional Water Quality Control Board San Francisco SCADA Supervisory Control and Data Acquisition
SERP Spill Emergency Response Plan
SHECAP Sewer Hydraulic Evaluation and Capacity Assessment Plan SOP Standard Operating Procedure
SSO Sanitary Sewer Overflow or Spill
Spill SSO or Sanitary Sewer Overflow
SSMP Sewer System Management Plan or Plan
SWRCB California State Water Resources Control Board
VCP Vitrified Clay Pipe
WDID Waste Discharge Identification Number
WDP Waste Discharge Permit
WDR Waste Discharge Requirements for Sanitary Sewer Systems WQ 2022-0103-DWQ YD Year to Date

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Element 1 – Goal and Introduction

City of Pleasanton Sewer System Management Plan, July 2025 1

1.0: Element 1 – Goal and Introduction
The goal of the Sewer System Management Plan ( SSMP or Plan) is to provide a plan and schedule to:
• Properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system.
• Reduce and prevent spills .
• Contain and mitigate spills that do occur.

The SSMP must include a narrative i ntroduction section that discusses regulatory context, SSMP update schedule, and an overview of sewer system assets.

1.1: Regulatory Context
The State Water Resources Control Board (SWRC B) has previously issued statewide waste discharge requirements for sanitary sewer systems which include requirements for development of an SSMP . The SWRCB requirements were outlined in Order No. 2006- 0003- DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems and the Monitoring and Reporting Program WQ 2013-0058-Exec. These two SWRCB requirements were replaced on December 6, 2022, by SW RCB Order WQ 2022- 0103-DWQ Statewide Waste Discharge Requirements, General Order for Sanitary Sewer Systems, which became effective for all enrolled agencies on June 5, 2023 . The City’s wastewater identification number for WDR compliance in the SWRCB CIWQS system is 2SSO10167.

The City also owns and operates a storm water collection system that is permitted under the RWQCB San Franscisco Bay Region Municipal Regional Stormwater NPDES Permit Order No. R2-2022-0018, under NPDES permit number CAS612008.

1.2: SSMP Update Schedule
This section outlines the City’s schedule of future major milestones for updating and implementing its SSMP . As these milestones are completed this SSMP will be updated as appropriate and noted in the SSMP Change Log.
• 2025 SSMP Update – Submittal to CIWQS by 7/31/25
• Electronic Service Area Map – Submittal to CIWQS by 12 /31/25 • Utilities Resource Review – 10/2025
• Long-Term Sewer CIP Report – 10/2025
• Sewer Rate and Connection Fee Updates – Effective 7/2026 • 8/2024 to 8/2027 SSMP Audit – Submittal to CIWQS by 1/31/ 28 • 8/2027 to 8/2030 SSMP Audit – Submittal to CIWQS by 1/31/31

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Element 1 – Goal and Introduction

City of Pleasanton Sewer System Management Plan, July 2025 2 • 2031 SSMP Update – Submittal to CIWQS by 7/31/31

1.3: Sewer System Asset Overview
The City owns and operates a sewer system that serves a population of approximately 76,000 in a 25 square mile service area that is shown in Figure 1- 1. The sewer system consists of approximately 253 miles of gravity sewers, approximately 4.9 miles of force mains, 8 siphons, 11 active pump stations, and approximately 21,000 service connections . The average dry weather flow is approximately 6 million gallons per day (MGD). The City has agreements with DSRSD and City of Livermore (for Ruby Hill area only) for wastewater treatment and is a member of LAVWMA for treated wastewater disposal. The City also has an agreement with Alameda County that allows sewage flows from their Castlewood Service Area to be transported through the City’s collection system (including LS-10) for treatment at DSRSD .

Sewer service laterals are owned by the property owner and therefore are the responsibility of the property owner to maintain. The City will not service, repair, rehabilitate, or replace any portion of sewer service laterals from the building to the public s ewer main.

Figure 1-1: Sewer Service Area

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Element 1 – Goal and Introduction

City of Pleasanton Sewer System Management Plan, July 2025 3 The following tables provide a summary of the sewer program assets under management by the City.

Table 1–1: Gravity Pipeline Asset Information by Pipe Size Diameter, inches Number of Line
Segments Pipe Length, linear feet Portion of Sewer
System, %
4 65 3,999 0.30%
6 1025 145,239 10.89%
8 4558 936,942 70.22%
10 461 106,132 7.95%
12 137 30,045 2.25%
14 6 190 0.01%
15 173 45,459 3.41%
16 3 325 0.02%
18 87 21,890 1.64%
21 18 6,323 0.47%
24 44 12,101 0.91%
27 52 15,638 1.17%
30 21 5,869 0.44%
33 9 3,122 0.23%
42 1 51 0.00%
Unknown 3 972 0.07%
Total 6,663 1,334,297 100%
Total Miles 252.7
Table 1–2: Gravity Pipeline Asset Information by Pipe Material Material Number of
Line Segments Pipe Length, LF Percent of
Sewer System
ABS 8 911 0.07%
ACP 96 24,997 1.87%
CIP 33 614 0.05%
DIP 132 9,405 0.70%
HDPE 15 2,632 0.20%
PVC 2449 440,336 33.00%
RCP 39 11,738 0.88%

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Element 1 – Goal and Introduction

City of Pleasanton Sewer System Management Plan, July 2025 4 Material Number of
Line Segments Pipe Length, LF Percent of
Sewer System
STEEL 1 80 0.01%
VCP 3843 833,090 62.44%
Unknown 47 10,495 0.79%
Total 6,663 1,334,297 100%
Table 1–3: Gravity Pipeline Asset Information by Pipe Age Age, Years Construction Period Percent of System* Linear Feet of Main 0-15 2010 – Current 2.8% 37,807
16 – 35 1990 – 2009 33.1% 442,293
36 – 55 1970 – 1989 40.1% 534,866
56 – 75 1950 – 1969 23.3% 311,171
76 – 95 1930 – 1949 0.0% -
95 – 115 1910 – 1929 0.0% -
>115 Before 1910 0.0% -
Unk Unknown 0.6% 8,159
Total, linear feet 1,334,297
Weighted Average Age 40.8
Table 1–4: Sewer Lift Station Asset Information
Pump
Station
Name
Location
Construction
or Upgrade
Date
No.

Pumps
Pump
Firm
Capacity
gpm
Pump
Manufacturer
Pump
HP
Standby
Generation
KW
LS-2 8019 Foothill
Road 1998 2 158 Flygt 3 25
LS-4 1065 Serpentine
Lane 1981 2 459 Flygt 3
Uses
portable
when needed
LS-5 1723 Laguna
Creek Lane 1968 3 1,751 Flygt 7.5
Uses
portable
when needed
LS-6 6900 West Las
Positas Blvd. 2014 5 4,3371 Flygt 20 200
LS-7 4950 Bernal
Ave. 1980 3 6,255 General
Electric 20 100

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Element 1 – Goal and Introduction

City of Pleasanton Sewer System Management Plan, July 2025 5 Pump
Station
Name
Location
Construction
or Upgrade
Date
No.

Pumps
Pump
Firm
Capacity
gpm
Pump
Manufacturer
Pump
HP
Standby
Generation
KW
LS-8 6890 Koll Center
Parkway 1980 3 2,836 General
Electric 60 155
LS-10 7341 Foothill
Road 1986 2 292 Flygt 10 25
LS-12 302 Happy
Valley Road 2002 2 409 Flygt 20 90
LS-13 3300 Busch
Road 1992 2 N/A Paco 2
Uses
portable
when needed
LS-14 6614 Alisal
Street 2004 2 183 Flygt 10
Uses
portable
when needed
LS-15 2299 Vineyard
Ave. 2006 2 N/A Flygt 15 60
1Firm capacity for LS -6 is based on capacity prior to surcharging. The City recently replaced pump impellers of all LS-6 pumps and will re-evaluate pump performance at a later date.

Table 1–5: Force Main Asset Information
Lift Station Name
Upstream of Force Main
Year
Installed
Length of the Force
Main (LF)
Diameter
(in) Material
Sewer Lift Station LS-2 1994 1,235 4 PVC1
Sewer Lift Station LS-4 1982 354 4 PVC1
Sewer Lift Station LS-5 1968 774 10 CIP1
Sewer Lift Station LS-6 1968 2,814 10 Unknown
Sewer Lift Station LS-7 1981 909 16 Unknown
Sewer Lift Station LS-8 1980 10,010 18 Unknown
Sewer Lift Station LS-10 1985 4,477 4 DIP
Sewer Lift Station LS-12 1998 2,445 4 PVC
Sewer Lift Station LS-13 1989 18 4 PVC
Sewer Lift Station LS-14 2002 2,163 6 Unknown
Sewer Lift Station LS-15 2003 862 4 DIP/PVC
Total Pressure Mains, linear feet 26,061
Total Pressure Mains, miles 4.9
1Pipe material changed from VCP in the GIS based on as-built information.

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Element 1 – Goal and Introduction

City of Pleasanton Sewer System Management Plan, July 2025 6 Table 1–6: Sewer System Siphon Assets
Siphon Location Construction
Date
Number of
Siphon Barrels
Length Linear
Feet1
Size
Inches
Pipe
Material
S-5 Laguna Vista Siphon 1988 1 200 10 VCP
S-8 Siphon 1968 2 400 14 MJCIP
Meadowlark Siphon-1 1968 1 588 8 PVC
Meadowlark Siphon-2 2018 1 784 8 MJCIP
Highland Oaks Siphon 1965 2 280 10, 14 CIP
Amberwood Siphon 1986 2 360 8 DIP
Nobhill Siphon 1966 2 400 8 DIP
Laguna Creek Siphon 2002 2 620 8 DIP
West Las Positas Siphon 1968 2 350 10 VCP
Total, Linear Feet: 3982
Total, Miles: 0.75
1Total length of siphon pipes for multiple-barrel siphons.

Table 1–7: Sewer Service Connections
Service Connection Type Number Percentage of System
Residential 19,617 93.3%
Multi Family 425 2.0%
Commercial 954 4.5%
Industrial 3 0.1%
Institutional 16 0.1%
Total 21,015 100%

1.4: References
• WDR Attachment D – Section 1

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Element 2 – Organization

City of Pleasanton Sewer System Management Plan, July 2025 7

2.0: Element 2 – Organization
The SSMP must identify organizational staffing responsible and integral for implementing the SSMP through an organizational chart or other similar narrative documentation that includes :
a. The name of the Legally Responsible Official (LRO). b. The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific SSMP elements.
c. Organizational lines of authorit y.
d. Chain of communication for reporting spills.

2.1: Organizational Chart
Implementation of the SSMP primarily falls under the City’s Public Works Department.

Divisions responsible for implementing elements of the sewer program include Utilities and Environmental Services, Engineering, and Customer Service & Billing. The City’s current Public Works Department organizational chart is illustrated in Figure 2–1.

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Element 2 – Organization

City of Pleasanton Sewer System Management Plan, July 2025 8 Figure 2–1: Public Works Department Organizational Chart

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Element 2 – Organization

City of Pleasanton Sewer System Management Plan, July 2025 9 Positions responsible for management and implementation of the SSMP are described below.

Director of Public Works
To plan, organize, direct and review the activities and operations of the Public Works Department including the operations and maintenance of the City’s streets, parks and trails, buildings, fleet, and utilities systems ; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager.

Assistant Director of Public Works – Utilities and Environmental Services Under general direction from the Director of Public Works, the Assistant Director of Public Works-Utilities and Environmental Services is responsible for directing a wide variety of comprehensive functions and/or programs related to planning, operation and maintenance of the City's potable water facilities, recycled water facilities, sewer collection and storm drain systems; laboratory, environmental and regulatory compliance, as well as contract management with Zone 7 Water Agency, Dublin San Ramon Service s District, DERWA, LAVWMA, City of Livermore and the County of Alameda. Additionally, this position provides administrative and operational management in assigned areas to advance the goals and mission of the City and the Public Works Department.

Utilities Planning Manager
Under general direction from the Assistant Director of Public Works , the Utilities Planning Manager performs planning level duties to support the City's utility systems including potable water, recycled water, sanitary sewer collection, and storm water. This position is responsible for utility infrastructure and water supply master planning efforts; assists in preparation of Capital Improvement Programs in the area of utilities; assists in annual planning and budgeting of Utilities Division led projects; as sists in utility rate and connection fee studies; provides technical assistance to the Utilities Division; and acts as the Utilities Division liaison for planning related tasks with outside agencies and other City divisions and departments.

Utilities Division Manager
Under general direction from the Assistant Director of Public Works, the Utilities Division Manager manages, administers, directs, and provides oversight of the operation and maintenance (O&M) of the water, recycled water, sewer, and storm drain systems fo r the Utilities Division of the Public Works Department. This includes overseeing all day- to-day O&M and water laboratory activities; developing and directing goals, procedures, and programs; providing professional assistance to City management staff and outside agencies in area of expertise; ensuring regulatory compliance and quality control; managing personnel; administering budget; assisting in the development of safety and training programs; ensuring capital improvement and asset management programs meet the needs of the Utilities Division; and overseeing public communication.

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Element 2 – Organization

City of Pleasanton Sewer System Management Plan, July 2025 10 Chief Utilities System Operator – Water System
Under the general direction of the Utilities Division Manager, oversees the O&M activities of the water system. This includes planning, organizing and directing all operations and maintenance functions required; supervising assigned crews that perform technically complex duties in the operations and maintenance of the water system; responding to citizens’ needs and inquiries; providing reasonable and technical assistance to staff. The classification is regarded as the Chief System Operator in relation to St ate regulations for operation of the City’s drinking water system.

Utilities Maintenance Supervisor – Sewer & Storm Systems Under the general direction of the Utilities Division Manager, plans, organizes, directs, and oversees a comprehensive maintenance and repair program for sewer and storm drain systems.

This includes prioritizing and scheduling maintenance and repair of was tewater collection and stormwater systems and lift stations, utilizing the computerized maintenance management program (CMMS); implementing special projects or programs such as the Sewer System Management Plan (SSMP); developing Standard Operating Procedur es (SOPs); providing technical direction and quality assurance; assisting in budget and contract preparation and administration; perform duties of a California Integrated Water Quality System (CIWQS) Data Submitter and assisting the Legally Responsible Official (LRO) with preparing monthly and daily reports, while supervising assigned staff.

Lead Utility Systems Operator
Under limited supervision from the Chief Utilities System Operator and Utilities Systems Maintenance Supervisor, directs and supervises the work of maintenance and operations crews in charge of the water, sewer and storm drain systems. Performs difficult tasks associated with the repair, maintenance and operations of these systems. In addition, is responsible for specific administrative functions and performs related work as required. This position is considered to be the shift supervisor .

Utility System Operator I/II
Operator I is an entry -level operator classification and Operator II is a journey -level operator classification. Under supervision and through training and experience employees in the se classifications are assigned increasingly more responsible duties in the operation and maintenance of the City's water, sewer and storm drain systems. Operators I and II are assigned on a rotating basis to crews responsible for either water, sewer, or storm drain systems. Operator II rotates through a 24- hr standby duty, responding to emergencies that deal with the water, sewer and storm drain systems.

Utilities Maintenance Worker
Under supervision performs a variety of duties associated with the City's operation and maintenance within the Utilities Division of the Public Works Department . Utilities work is

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Element 2 – Organization

City of Pleasanton Sewer System Management Plan, July 2025 11 focused on potable/drinking water distribution, sanitary sewer collections, stormwater collections, urban runoff protection, recycled water distribution, water conservation and utility customer service.

Environmental Services Manager
Under general direction from the Assistant Director of Public Works , the Environmental Services Manager oversees environmental programs including the City's water conservation and recycled water program, hazardous materials management, storm water pollution prevention and the sewer pipe blockage control program.

Environmental Compliance Supervisor
Under general direction from the Environmental Services Manager , this position supervises and trains staff and assists in the administration of the Environmental Services Division.

Performs duties in the areas of budgeting, purchasing, contract administration, short- and long-term planning, organizing and supervising operations and functions within the NPDES Permit, Industrial Inspection, Storm Water Inspectio n, Sewer Pipe Blockage Control Program, Environmental Hazmat programs, and the Backflow Protection Program.

Environmental Services Specialist
Under general direction, performs duties in one of two disciplines: Water Resources or Environmental Compliance. ESS -Water Resources performs day -to-day water conservation/recycled water program administration, landscape irrigation surveys, water conservation customer service, outreach, and inspections, and recycled water program related tasks including cross -connection testing, inspections, and program tracking. ESS - Environmental Compliance performs technical tasks in support of environmental compliance in regards to NPDES compliance, hazardous materials management, environmental analyses and assessments, fats, oils, and grease (FOG) program inspections, clean water program outreach, and other related work.

Assistant Director of Public Works – Engineering
Under the general direction of the Director of Public Works, the position oversees Public Works Capital Improvement Program , Land Development , Landscape Architecture and Public Works Inspection. P rovides leadership, management, and supervision to professional and technical support staff and serves as City Engineer. Responsible for the development and implementation of City standards.

Assistant Director of Public Works – Operations & Maintenance Under the general direction of the Director of Public Works, the position oversees Customer Service and Billing, Parks Division, and Operations and Maintenance Division which includes City buildings, fleet, streets, sidewalks and sign shop.

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Element 2 – Organization

City of Pleasanton Sewer System Management Plan, July 2025 12

2.2: LRO and Data Submitters
An LRO must have authority to ensure compliance with the provisions of the General Order and make managerial decisions regarding the operation of the sewer system. The LRO must have direct authority over individuals that have the necessary qualifications, such as a recognized degree or certificate in sanitary sewer operations and maintenance or professional training and experience in sewer system management. In addition, the LRO must be authorized to make major capital improvement recommendations. The City’s LRO s by position are as follows:
• Primary LRO
o Assistant Director of Public Works : Utilities and Environmental Services o This position is vacant at the time of this SSMP Update. In its vacancy the primary LRO is the Public Works Director .
• Secondary LRO
o Utilities Division Manager
o The scope of the Utilities Division Manager’s legal responsibilities is limited to certification of spill reports.

Data Submitters are authorized to enter spill data and other WDR required information into the California Integrated Water Quality System ( CIWQS) prior to LRO approval and certification. The City’s Data Submitters by position are as follows:
• Data Submitters
o Utilities Maintenance Supervisor
o Lead Utilities Systems Operators

2.3: Responsible and Authorized Representatives
The City’s responsible and authorized representatives are summarized in Table 2–1.

Note that while the position of Assistant Director of Public Works – Utilities and Environmental Services remains vacant, the Director of Public Works will fill th e respective roles.

Table 2–1 : Responsible and Authorized Representatives Element Element Name Representative Phone Email
1 Introduction and
Goals
Director of Public
Works: Siew-Chin
Yeong
925-931-5506 [email protected]

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Element 2 – Organization

City of Pleasanton Sewer System Management Plan, July 2025 13 Element Element Name Representative Phone Email
2 Organization
Director of Public
Works: Siew-Chin
Yeong
925-931-5506 [email protected]
3 Legal Authority City Attorney:

Daniel Sodergren 925-931-5015 [email protected] 4 O&M Program
Utilities Division
Manager: Jeremy
Cox
925-931-5522 [email protected]
5 Design and
Performance
Provisions
Planning - Utilities
Planning Manager:

David Bruzzone

CIP - Assistant
Director of Public
Works –
Engineering: Adam
Nelkie

925-931-5542

925-931-5675

[email protected]

[email protected]
6 Spill Emergency
Response Plan
Utilities Division
Manager: Jeremy
Cox
925-931-5522 [email protected]
7 Sewer Pipe
Blockage Control
Program
Environmental
Services Manager:

Rita Di Candia
925-931-5513 [email protected]
8 System
Evaluation,
Capacity
Assurance, CIP
Planning - Utilities
Planning Manager:

David Bruzzone

CIP - Assistant
Director of Public
Works –
Engineering: Adam
Nelkie
925-931-5542

925-931-5675

[email protected]

[email protected]
9 Monitoring,
Measurement and
Program
Modifications
Utilities Division
Manager: Jeremy
Cox
925-931-5522 [email protected]
10 Internal Plan Audit
Director of Public
Works: Siew-Chin
Yeong
925-931-5506 [email protected]

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Element 2 – Organization

City of Pleasanton Sewer System Management Plan, July 2025 14 Element Element Name Representative Phone Email
11 Communications
Director of Public
Works: Siew-Chin
Yeong
925-931-5506 [email protected]
A Council Adoption
Director of Public
Works: Siew-Chin
Yeong
925-931-5506 [email protected]
B SSMP Audit
Director of Public
Works: Siew-Chin
Yeong
925-931-5506 [email protected]
C
SSMP
Performance
Tracking
Utilities Division
Manager: Jeremy
Cox
925-931-5522 [email protected]
D SSMP Change
Log
Director of Public
Works: Siew-Chin
Yeong
925-931-5506 [email protected]

2.4: Chain-of-Communication for Reporting and Responding to Spills In response to a spill event, the Public Works Department staff shall immediately implement the Spill Emergency Response Plan ( SERP), discussed in more detail in Element 6 . The SERP provides directions for the immediate verbal and written notification of City staff and agencies. The chain-of-communication for reporting and responding to spills is described in the SERP.

2.5: References
• WDR Attachment D – Section 2
• City of Pleasanton Spill Emergency Response Plan

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Element 3 – Legal Authority

City of Pleasanton Sewer System Management Plan, July 2025 15

3.0: Element 3 – Legal Authority
The SSMP must include copies or an electronic link to the Enrollee ’s current sewer system use ordinances, services agreements , and/or other legally binding procedures to demonstrate the Enrollee possess the necessary legal authority to:
a. Prevent illicit discharges into its sanitary sewer system. b. Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections sanitary sewer infrastructure to storm sewer infrastructure. c. Require that sewer system components and connections be properly designed and constructed.
d. Ensure access for maintenance, inspection, and/ or repairs for portions of the service laterals owned and/or operated by the Enrollee .
e. Enforce any violation of its sewer ordinances , services agreements, or other legally binding procedures .
f. Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

3.1: Municipal Code
The City’s legal authority to implement its sewer program is provided by the City’s Municipal Code, Title 15 Sewerage. The specific sections applicable to the requirements of the Sewer System Management Plan ( SSMP) are stated in the table below.

Table 3–1: Summary of Legal Authorities
Legal Authority Issue Pleasanton Municipal
Code
Prevent illicit discharges into the sanitary sewer system 15.28 Limit the discharge of fats, oils, and grease and other debris that may cause blockages 15.44
Require that sewers and connections be properly designed and constructed 15.32 Clearly defined maintenance responsibility 15.32.100
Enforce any violation of its sewer ordinances 15.12
The City Attorney Office has procedures in place to update the municipal code when deficiencies are discovered by staff.

3.2: Agreements
The City has agreements with DSRSD and City of Livermore for wastewater treatment and a joint powers agreement under LAVWMA for treated wastewater disposal. The City also has

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Element 3 – Legal Authority

City of Pleasanton Sewer System Management Plan, July 2025 16 agreements with Alameda County that allows sewage flows from their Castlewood Service Area to be transported through the City’s collection system (including LS -10) for treatment at DSRSD.

3.3: References
• WDR Attachment D – Section 3
• City of Pleasanton Municipal Code Chapter 15
• Agreement with DSRSD: Wastewater Disposal Services (1992) and Supplemental Agreements 1 through 7 (through 2022)
• Agreement with City of Livermore : Wastewater and Disposal Services (1993) and First Amendment (2017)
• Agreements with Alameda County: Castlewood Service Agreement (1985); Maintenance and Operation Agreement (1985); and City Permit to Connect and Use of County Sewer System (1994)
• Joint Exercise of Powers Agreement for the LAVWMA (1997)

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Element 4 – Operations and Maintenance Program

City of Pleasanton Sewer System Management Plan, July 2025 17

4.0: Element 4 – Operations and Maintenance Program
The SSMP must include the items listed below that are appropriate and applicable to the Enrollee’s system:
a. An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing SWRCB staff access to the map (s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater facilities within the sewer system service area boundaries. b. A scheduling system and a data collection system for p reventative operations and maintenance activities conducted by staff and contractors including inspection and maintenance activities, higher frequency inspections, maintenance of known problem areas including areas with tree root problems, and regular visual and closed- circuit television (CCTV) inspections of manholes and sewer pipes. The data collection system must document the data from the system inspection and maintenance activities. c. In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover the requirements of this General Order, the Enrollee’s SERP, and CIWQS reporting. d. An inventory of sewer system equipment, including the identification of critical replacement and spare parts.

4.1: Collection System Map
The City has a Geographic Information System (GIS) that deploys ESRI ArcGIS platform which hosts sewer system assets information. The current sewer asset includes: gravity line segments, manholes, pumping facilities, and pressure pipes (force mains). The City also has similar information in its GIS for the storm water drainage and conveyance system within and around the City service area. The GIS information is available to internal City staff in the field and can be made available externally . The City’s CC TV software and CMMS software are linked to its GIS .

Any new additions, improvements or modifications to the sewer systems are “ as built” documented by Engineering or Utilities staff and forwarded to t he City’s GIS team where it is reviewed and then updated in GIS . These updates occur on a monthly basis and are available to all city employees thereafter.

4.2: Operations and Maintenance Program
The City’s O&M p rogram is based on regular inspections and condition assessments of assets.

Figure 4–1 provides a workflow for the City’s O&M program. The elements of the program are described below. Record keeping of O&M activities are kept in the City’s CMMS , MaintStar.

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Element 4 – Operations and Maintenance Program

City of Pleasanton Sewer System Management Plan, July 2025 18 Figure 4–1: O&M Program Workflow

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Element 4 – Operations and Maintenance Program
City of Pleasanton Sewer System Management Plan, July 2025 19

4.2.1: Gravity Mains
Cleaning: Sewer collection systems require continuous maintenance to ensure proper function/performance. In addition to common maintenance defects (roots, debris, grease, etc.) , items not intended for the sewer system (non- dispersible wipes, kitty litter, floss, etc.) can be introduced at any time, which makes regular cleaning a high priority. Gravity mains will be cleaned on a 7-year frequency cycle and in a systematic manner to ensure flow efficiency.

Gravity main segments will be cleaned from the downstr eam manhole to the upstream manhole whenever possible. Exceptions can be made in some cases: (1) there are no lateral connections on the gravity main being cleaned, or (2) a forward- cleaning nozzle is being used.

The City will primarily use in -house resources to perform cleaning for piping 15-inch and smaller. However, until a resource study is completed (see Section 4.5) and needed employees are identified and hired , contract services will be used to supplement staff . For large diameter sewers (greater than 15 -inch diameter) and siphons , all cleaning will be performed by contract services.

Inspection: CCTV inspection of gravity mains will follow cleaning and occur on a 7-year frequency cycle. The City will primarily use in -house resources to perform inspection for piping 15-inch and smaller. However, until a resource study is completed (see Section 4.5) and needed employees are identified and hired, contract services will be used to supplement staff. For large diameter sewers (greater than 15 -inch diameter) and siphons , all inspections will be performed by contract services . CCTV inspections are intended to evaluate system performance and drive much of the maintenance and repair activities needed to properly operate the sewer collection system. Defects and other findings will be coded using the National Association of Sewer Service Companies (NASSCO), Pipeline Assessment Certification Program (PACP) and Pioneer software.

CCTV inspections will also occur as a follow -up to SSOs to determine the cause of the SSO and to ensure the affected pipe is performing adequately. This inspection will be performed as soon as possible after the SSO event. This inspection will be used to verify findings when reporting to CIWQS and will help determ ine maintenance and repair activities to prevent reoccurrence of the SSO.

Hot Spots: The City keeps a hot spot list, which are sewer pipe segments that have been identified by staff as requiring high frequency cleaning. When placed on the hot spot list, the pipe segment is assigned a maintenance frequency (i.e. , monthly, quarterly, biannually, annually, etc.) and maintenance method (i.e., appropriate nozzle type). The pipe segment is also evaluated for feasibility, cost, and benefit of repair to determine if and when is the most appropriate time to implement improvements and remo ve the segment from the hot spot list.

Root Control: Gravity main segments to be included in the root control program are generally informed by the results of the cleaning and inspection program. Gravity main segments that

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Element 4 – Operations and Maintenance Program
City of Pleasanton Sewer System Management Plan, July 2025 20 are included have roots cut by in-house staff prior to chemical applications by contracted services.

Vector Control: The objective of the vector control program is to: (1) maintain a safe working environment for staff and (2) proactively address public concerns and maintain good public image by reducing the likelihood of disease -transmitting vectors (i.e., spiders, insects, rats, etc.) migrating from the collection system to homes and businesses. This program is currently the responsibility of Alameda County. Any areas of infestation that are identified during inspection are alerted to Alameda County.

Pipe Repair: Pipe segments identified as requiring repair are either placed on the Utilities Division repair and replacement plan or flagged for further evaluation as part of the engineering-based condition assessments that inform the CIP (see Section 8). Pipe repairs on the Utilities Division repair and replacement plan are primarily performed utilizing contract services.

4.2.2: Manholes
The City will inspect manholes during the pipe cleaning and inspection proces s utilizing City inspection forms. Results of the inspection inform of the maintenance and/or repair activities needed. Manholes identified as requiring repair are either placed on the Utilities Division repair and replacement plan or flagged for further evaluation as part of the engineering- based condition assessments that inform the CIP (see Section 8) . Manhole repairs on the Utilities Division repair and replacement plan are primarily performed utilizing contract services.

The City has 34 SMART covers installed in strategic location s to provide advanced notification of sewage surcharge and possibility of spill. These covers provide continuous monitoring/alerts and are maintained on a monthly basis by in-house staff.

4.2.3: Lift Stations
The City will inspect its lift stations utilizing City inspection forms. Note that the City is in the process of standardizing its lift station inspection form at the time of this SSMP Update .

Inspections vary based on the type of inspection activity. Results of the inspection inform the maintenance and/or repair activities needed. Items identified as requiring repair are either placed on the Utilities Division repair and replacement plan or flagged for further evaluation as part of the engineering -based condition assessments that inform the CIP (see Section 8) .

Repairs on the Utilities Division repair and replacement plan are performed in -house or with contracted services based on the nature of the repair.

4.2.4: Force Mains
The City will inspect its force mains on a yearly basis by walking the alignment and looking for evidence of leaks such as sink holes or depressions. The City will also inspect its valve vaults and air valves on a quarterly basis. Results of the inspection s inform of the maintenance and/or repair activities needed. Items identified as requiring repair are either placed on the

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Element 4 – Operations and Maintenance Program
City of Pleasanton Sewer System Management Plan, July 2025 21 Utilities Division repair and replacement plan or flagged for further evaluation as part of the engineering-based condition assessments that inform the CIP (see Section 8) . Repairs on the Utilities Division repair and replacement plan are primarily performed utilizing contract services.

4.3: Training
Sewer training currently falls under the Public Works Department’s training program managed by the Emergency Service s Manager. The purpose of the sewer training program is to provide knowledge, to develop the skills and abilities of Utilities staff to ensure competent performance and adherence to safe and efficient work practices, and to set performance expectations for new and existing employees. Training includes (1) safety in accordance with CalOSHA requirements and industry best practices and (2) job skills that are based off job competencies assessments. Training methods include discussion-based, computer -based, operations-based / drills, and on-the-job training. Training topics include the WDR , the City’s SSMP and SERP, and CIWQS training for LROs and Data Submitters. Training topics also incorporate the Utilities Division ’s Standard Operating Procedures (SOPs) . Training activities are documented by the Emergency Service s Manager.

The City provides financial support and training opportunities for employees to advance their CWEA certification grades . Staff are actively involved in Bay Area Clean Water Agencies (BACWA) and CWEA . The City also requires contractors working in the wastewater collection system to provide training for their employees related to safety and in the activities that may cause spills and in responding to contractor-caused spills.

Note that the City is in the process of reorganizing the structure of its training and emergency services programs at the time of this SSMP U pdate. As changes are put into place, the City will update the SSMP to reflect. Additionally, as part of the Resource Evaluation discussed in Section 4.5, the City will evaluate in- house staffing and/or contract services needs to properly implement the program .

4.4: Vehicle and Equipment Inventories
The City’s water and sewer-related vehicle and equipment is managed by the Public Works Department’s Operations and Maintenance / Fleet Division. The division maintains a city - wide database of vehicles and equipment that includes those assigned to water and sewer.

Major water and sewer vehicles and equipment are summarized in Table 4–1. The division implements a policy for funding the replacement of vehicles and equipment that includes funds dedicated to water and sewer. The City is currently working on a n Asset Management Plan (AMP) which will include enhancement of the management of its City-wide vehicles and equipment. The plan is expected to be complete at the end of calendar year 2025.

The City has interagency agreements and informal arrangements with neighboring agencies for vehicle and equipment support in the event of failure.

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Element 4 – Operations and Maintenance Program
City of Pleasanton Sewer System Management Plan, July 2025 22 The Utilities Division maintains an inventory of routine parts for repair of sewer piping and lift stations. Note that the City is in the process of developing a critical spare parts list at the time of this SSMP Update.

Table 4–1: Major Vehicles and Equipment
Vehicles Equipment
Dump Truck, 1.5 ton w/ crane Camera Inspection, Crawler Stake Bed LG (8Wx12Lx4H) Camera Inspection, Crawler
Step van CCTV Truck Pump Hose Trailer
Utility bed, 1-1/2-ton with mounted hoist and auxiliary fuel tank Sandbagger 12 ft. Dump Truck, 7-9 YD Traffic Arrow Board
Flusher 6" Trash Pump
Utility Truck w/Scelzi Body (air compressor 369 ER) Portable Generator 300kW 12 ft. Dump Truck, 7-9 YD Compressor
Hydro-Excavator Muddog Light Tower
Hydro Excavator Camel Portable Generator 400kW
Hydro Excavator (On Order) 4” Trash Pump
Dump Truck 7-9 YD Forklift
Dump Truck 7-9 YD Backhoe
Dump Truck 7-9 YD Backhoe
Backhoe
Equipment Trailer
Bobcat Loader

4.5: Resource Evaluation
To properly implement the O&M program defined in this SSMP, the City will perform a resource evaluation with an estimated completion date listed in Section 1. 2. The resource evaluation will consider reorganizing the Utilities Division structure to establish dedicated sewer O&M staffing that is separate from dedicated water O&M staffing. The resource evaluation will also review the adequacy of internal staffing, contract service agreements/budgets, and vehicles/equipment. The results of the resource evaluation will inform the sewer rate study, which has an estimated completion date listed in Section 1.2.

4.6: References
• WDR Attachment D – Section 4
• NAASCO PACP

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Element 5 – Design and Performance Provisions
City of Pleasanton Sewer System Management Plan, July 2025 23

5.0: Element 5 – Design and Performance Provisions
The SSMP must include the following items as appropriate and applicable to the E nrollee’s system:
a. Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances.
b. Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.

5.1: Design Criteria and Construction Standards
The City’s capacity and performance criteria for its sewer system are defined in the November 2024 Sewer Capacity Evaluation Report . The City’s construction standards for its sewer system are defined in the July 2024 Standard Specifications and Details. These minimum standards shall apply to the City’s capital improvement projects and private development projects. These standards will be reviewed and updated periodically .

5.2: Inspection and Testing of New Facilities
The City’s July 2024 Standard Specifications and Details outlines the standards and procedures for testing newly installed facilities in addition to applicable state standards . For new facilities not addressed in the City’s Standard Specifications and Details, such as lift stations, the City uses consultants to design improvements and identify inspection and testing requirements. The City utilizes a combination of in- house staff and consultants to inspect and oversee testing of new installations.

5.3: References
• WDR Attachment D – Section 5
• City Standard Specifications and Details Standards, July 2024 • Sewer Capacity Evaluation Report, November 2024

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Element 6 – Spill Emergency Response Plan
City of Pleasanton Sewer System Management Plan, July 2025 24

6.0: Element 6 – Spill Emergency Response Plan
The Plan must include an up- to-date Spill Emergency Response Plan (SERP) to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The SERP must include procedures to:
a. Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner .
b. Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State. c. Comply with the notification, monitoring and reporting requirements of th e General Order, State law and regulations, and applicable Regional Water Board Orders . d. Ensure that appropriate staff and contractors implement the SERP and are appropriately trained.
e. Address emergency system operations, traffic control and other necessary response activities.
f. Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system .
g. Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State.
h. Remove sewage from the drainage conveyance system .
i. Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters . j. Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery .
k. Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event . l. Conduct post-spill assessments of spill response activities . m. Document and report spill events as required in this General Order . n. Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

6.1: Policy
Pursuant to the reissued WDR, the City has updated its Spill Emergency Response Plan (SERP), which incorporates water quality monitoring requirements . The purpose of the City’s SERP is to support a prompt, orderly and effective response to spills, reduce spill volumes,

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Element 6 – Spill Emergency Response Plan
City of Pleasanton Sewer System Management Plan, July 2025 25 and collect information for prevention of future spills. A “spill or SSO” is defined by State Water Board Order No. WQ 2022- 0103-DWQ as a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure.

The City’s employees are required to report all spills from City owned sewer mains and laterals and to take the appropriate action to secure the spill area, properly report to the appropriate regulatory agencies, relieve the cause of the spill, and ensure that the affected area is cleaned as soon as possible to minimiz e health hazards to the public and protect the environment. The City’s goal is to respond to sewer system spills as soon as possible following notification. The City will follow reporting proc edures regarding sewer spills as set forth by the San Francisco RWQCB and the SWRCB Order No. WQ 2022- 0103-DWQ (SSSWDR).

The SERP provides guidelines for City personnel to follow in responding to, cleaning up, reporting, and properly documenting spills that may occur within the City’s service area.

Additionally, the SERP outlines procedures for responding to sanitary sewer spill backups into structures as required by the City’s insurer. “Backup” is a term typically used by insurers to describe property damage resulting from exposure and contact to untreated or partially treated sewage.

The link to the Spill Emergency Response Plan document is included in Section 6.2. The SERP includes a narrative of the plan, Sewer Spill/Backup Response Workbook that contains all documents used to properly document the City’s response activities to all spill events , and procedures for water quality monitoring when applicable .

6.2: References
• WDR Attachment D – Section 6
• City of Pleasanton Spill Emergency Response Plan

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Element 7 – Sewer Pipe Blockage Control Program
City of Pleasanton Sewer System Management Plan, July 2025 26

7.0: Element 7 – Sewer Pipe Blockage Control Program
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags, and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.

The procedures must include, at minimum:
a. An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe -blocking substances . b. A plan and schedule for the disposal of pipe -blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area.
c. The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages .
d. Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping, and reporting requirements . e. Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance.
f. An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section . g. Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.

7.1: Public Education and Outreach
The City’s public education and outreach includes a website (see link in Section 7.3). The website includes information f or food service establishments (FSE) including requirements for grease interceptors or traps, maintenance requirements, record keeping requirements (including sample logs), and a link to State-registered Transporter of Inedible Kitchen Grease to service grease removal devices . The website also includes information for res idents.

In addition to the website, FSEs are given publications and BMP literature as part of the inspection process .

7.2: Disposal of Pipe-Blocking Substances
Nearby drop-off facilities and w astewater treatment plants that accept FOG products include:

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Element 7 – Sewer Pipe Blockage Control Program
City of Pleasanton Sewer System Management Plan, July 2025 27 Location Address Phone
Alameda County Household & Business Hazardous
Waste Programs (Livermore Facility)
5584 La Ribera Street
Livermore, CA 94550 (800) 606-6606
Alameda County Household & Business Hazardous
Waste Programs (Fremont Location)
41149 Boyce Rd.

Fremont, CA 94538 (800) 606-6606
East Bay Municipal Utility District 2020 Wake Ave.

Oakland, CA 94607 (510) 287-1651

7.3: Legal Authority
The City’s legal authority to implement its sewer pipe blockage control program is provided by the City’s Municipal Code, Title 15 Sewerage, Chapter 15.44.

7.4: Requirements to Install Grease Removal Devices
The City’s Municipal Code, Title 15 Sewerage, Chapter 15.44 includes the City’s requirements and standards for grease removal devices.

7.5: Authority to Inspect and Enforce
The City’s Municipal Code, Title 15 Sewerage, Chapter 15.44 provides the City with authority to inspect and enforce against FOG producing facilities.

7.6: Sewer System Segments Subject to FOG
The largest concentration of commercial FOG sources are food service establishments (FSEs) located on Main Street in the downtown area. These facilities receive information on BMPs, and their effectiveness is monitored. Segments of the sewer system subject to FOG blockages are identified in the City’s Hot Spot List and include cleaning frequencies .

7.7: Program Update and Future Implementation
The Environmental Services Division is responsible fo r managing the sewer pipe blockage control program. At the time of this SSMP Update, the division is in the process of hiring contract services to assist staff in updating the existing program for compliance with the new WDR and to provide inspection services on an interim basis . As part of the Resource Evaluation discussed in Section 4.5, the City will evaluate in -house staffing and/or contract services needs to properly implement the program including administration, inspection, and enforcement. As the sewer pipe blockage control program is update d, the City will update the SSMP to reflect.

7.8: References
• WDR Attachment D – Section 7
• FOG Program Website

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Element 7 – Sewer Pipe Blockage Control Program
City of Pleasanton Sewer System Management Plan, July 2025 28 • City of Pleasanton Municipal Code Chapter 15

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Element 8 – System Evaluation, Capacity Assurance, and Capital Improvements City of Pleasanton Sewer System Management Plan, July 2025 29

8.0: Element 8 – System Evaluation, Capacity Assurance, and Capital Improvements
The Plan must include procedures and activities for:
a. Routine evaluation and assessment of system conditions . b. Capacity assessment and design criteria.
c. Prioritization of corrective actions .
d. A capital improvement plan.

8.1: Long-Term Capital Improvement Plan
The purpose of the City’s long- term capital improvement plan (CIP) is to ensure sustainability of the sewer system’s infrastructure and determine funding needs. The long- term CIP is a living plan that is reviewed on a 2- year cycle to evaluate implementation progress and updated on a 6-year cycle to reflect any changes in drivers and needs. Development of the long- term CIP is based on technical evaluations that include condition assessments and system capacity .

The long-term CIP includes prioritized projects with cost estimates over a 2 0-year span. The long-term CIP is developed in coordination with Utilities Division O&M staff and Engineering Division staff.

The City’s Engineering Division is responsible for implementing CIP projects. Engineering will utilize the long -term CIP as a guide for developing its 5-Year CIP budget that is updated every 2 years.

At the time of this SSMP Update, t he City’s initial long -term CIP is in the process of being prepared by Woodard & Curran and will be completed by the date shown in Section 1.2.

8.2: Condition Assessments

8.2.1: Gravity Mains
As discussed in Section 4, the City performs CCTV inspections of its gravity mains up to 15 inches in diameter . As part of the condition assessment process , this inspection data is evaluated for the purposes of identifying CIP projects. The latest evaluation was completed in November 2024 by Woodard & Curran for pipes inspected and coded through J une 2024. In total, 424,370 l inear feet (or about 30 percent of the City- owned pipes in the gravity collection system) had CCTV data and defect scoring that could be utilized for a risk based assessment .

InfoAsset Planner  risk assessment software was used to develop likelihood of failure (LOF) and consequence of failure (COF) scores for each pipe in the system . LOF scoring was based on structural condition based on CCTV data, a “structural vulnerability” factor reflecting the age and material of the pipe (also used as a preliminary surrogate for structural condition for pipes without CCTV data), and frequency of required cleaning (“hot spots”) . COF scoring considered the pipe size (reflecting its potential flow volume), environmental consequence

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Element 8 – System Evaluation, Capacity Assurance, and Capital Improvements City of Pleasanton Sewer System Management Plan, July 2025 30 (e.g., proximity to storm drains or Waters of the State), location (road type), and community impact (proximity to commercial areas and public facilities) . A weighting system was applied to each of the LOF and COF factors to determine an overall risk score and risk category (very low, low, medium, or high), reflecting its priority. Based on the risk assessment results, gravity sewers were identified for continued preventive maintenance (pipes without major defects) or R&R. Pipes with R&R recommendations of medium or high-risk ratings were identified for inclusion in the City’s long-term CIP.

The City plans to expand the condition assessment evaluation to the remaining sewer pipes that have been inspected/coded since June 2024 ( ~103,000 linear feet inspected and coded and ~110,000 linear feet inspected and awaiting coding) . Moving forward, the City plans to maintain an overall 7- year inspection frequency. The City will also consider making future refinements to COF criteria to more specifically identify sewers in other environmentally sensitive areas (e.g., steep terrain, high groundwater areas, areas near creeks, etc.) or areas that may be more vulnerable to the impacts of climate change. As part of the long- term CIP’s 2-year review and 6 -year update process , the City will review its CCTV inspection program to incorporate up- to-date information.

8.2.2: Large Diameter Sewers, Siphons, and Manholes
Inspection of the City’s large diameter sewers , siphons, and manholes were not performed or conditions evaluated as part of the City’s current CIP. Budget for these i nspections and condition assessments will be included in the City’s long- term CIP current ly under development. R esults of the inspections will be evaluated, and recommended improvements included in future 2 -year reviews and 6 -year updates of the long-term CIP.

8.2.3: Lift Stations
As discussed in Section 4, l ift stations are regularly inspected by operators utilizing the City’s lift station inspection forms. The lift stations also undergo an engineering assessment as part of the long-term CIP process . The last engineering assessment was completed in January 2025 by Woodard & Curran. The evaluation process included an initial review of record drawings and miscellaneous documents followed by onsite inspections and assessments of each station’s configuration, process condition, mechanic al condition, observed structural condition, safety, operations and maintenance insight, electrical, and overall long- term reliability. In addition, Woodard & Curran coordinated with City staff for input on which lift stations present the highest risk in t erms of day-to-day operations. The assessment also incorporated the findings and recommendations of a separate generator study completed by TJC and Associates.

During the inspection of each lift station, issues were highlighted that may warrant additional attention or future improvements. For each facility, these identified issues were given numerical criticality (1 = Fair, 2 = Poor, 3 = Crucial) and categorized into six (6) groups:

Process, Mechanical, Electrical, Structural, Site, and Health & Safety. Recommended lift

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Element 8 – System Evaluation, Capacity Assurance, and Capital Improvements City of Pleasanton Sewer System Management Plan, July 2025 31 station improvements based on the r esults of the lift station condition assessments were prioritized and will be scheduled into the City’s long- term CIP.

The East Amador Lift Station (EALS) which is owned and operated by Dublin- San Ramon Services District (DSRSD) , conveys flow from the City of Pleasanton to the DSRSD Wastewater Treatment Plant . Although DSRSD is responsible for the condition assessment and implementation of improvements needed to this lift station, the City is responsible for funding these improvements . An allocation for those costs will be included in the long- term CIP.

8.2.4: Force Mains
Force mains are inspected as discussed in Section 4. Due to the challenges of inspecting force mains, the City will also include an engineering evaluation as part of its long -term CIP process. The evaluation will first include a desktop assessment of the force mains, which will include a review of pipe attributes (alignment, age, material, etc.) , geotechnical conditions in the proximity of the force mains, pump cycling data, and break history. This analysis will help identify feasible and appropriate inspection methods for each force main. The inspections will be prioritized based on the same types of factors used for gravity pipe risk assessment. The force main inspections may include visual as sessment of pipe alignments, inspe ction of discharge manholes, ultrasonic pipe thickness testing, and actual internal CCTV inspection or other technology to assess pipe condition. Any force mains that can be CCTV inspected (or partially inspected) may be added to the gravity pipe CCTV inspection program to be conducted by contractors . Once available, needed improvements based on the results of the condition assessments will be prioritized and scheduled into the City’s long- term capital improvement plan as appropriate.

Evaluation of the City’s force mains were not performed as part of the City’s current CIP.

Budget for these inspections and condition assessments will be included in the long- term CIP currently under development. R esults of the inspections will be evaluated, and recommended improvements included in future 2- year reviews and 6 -year updates of the long- term CIP.

8.3: Capacity Assessments
The City completed a Sewer Capacity Evaluation Report in November 2024 by Woodard & Curran, which summarizes the development of a calibrated hydraulic model used to analyze the capacity of the system, identify areas of capacity deficiencies , and develop recommendations for capacity improvements to be incorporated into the City’s long- term CIP.

Note that the City has not had any capacity- related spills from the sewer collection system.

8.3.1: Hydraulic Analysis
The hydraulic model was developed in InfoWorks  ICM modeling software and includes all active City-owned sewers, lift stations, and force mains in the system . Flows in the model were based on recent winter water use data (to estimate base wastewater flows) and flow monitoring data collected at 14 sites and during the 2022/23 wet weather season. The model

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Pleasanton City CouncilJune 17, 2025

Pleasanton City Council
June 17, 2025