Pleasanton City Council
June 17, 2025

CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, June 17, 2025
7:00 PM
City Council Chamber
200 Old Bernal Avenue
Pleasanton, CA 94566

The meeting will be held in-person, broadcast live on Channel 29 and at https://www.tri- valleytv.org and streamed at https://www.youtube.com/user/TheCityofPleasanton.The meeting will be held in-person, broadcast live on Channel 29 and streamed live for viewing at the following links TV30 https://www.tri-valleytv.org, the City's website in the Meetings portal (a red dot will indicate a live meeting) https://www.cityofpleasantonca.gov/, and the City's YouTube channel: https://www.youtube.com/user/TheCityofPleasanton.

Public participation: It is requested that members of the public wishing to address the City Council submit a speaker card. When public comment is opened on an agenda item, individuals may speak once per agenda item.

To submit written public comment regarding an open session item on this meeting agenda visit https://forms.cityofpleasantonca.gov/f/writtenpubliccomment. Comments will be accepted by the City Clerk’s Office until 12:00 p.m. on the day of the Council meeting.

In Person at Council Chamber:
• Submit a physical speaker card to the City Clerk at the meeting. When your name is called, please provide comment at the podium.

CALL TO ORDER
• Welcome and Pledge of Allegiance - Cm. Nibert
• Roll Call
Resolution No. 2025-024
Ordinance No. 2295

REPORT ON CLOSED SESSION

AGENDA AMENDMENTS

CONSENT CALENDAR
Items listed on the consent calendar are considered routine in nature and may be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

City Attorney

1. Introduce an Omnibus Ordinance to Amend the Municipal Code in Chapters 1.04 General Provisions, 2.34 Library Commission, 3.32 Alternative Bidding Procedures Under The Uniform Public Construction Cost Accounting Act, 7.20 Vicious Dogs,

9.14 Stormwater Management and Discharge Control, 13.08 Parks and Recreation Facilities, 14.04 Regulation of Water System, 18.36 Rm Multi-Family Residential

City Council Agenda Page 2 of 5 June 17, 2025

Districts, and 18.68 PUD Planned Urban Development District; and adopt a resolution to update the City’s Purchasing Policy
City Manager

2. Approve meeting minutes of April 15, 2025 and May 6, 2025 Community Development

3. Actions of the Zoning Administrator and Planning Commission

4. Approve and authorize the City Manager to execute professional services agreements for on-call CEQA services with FirstCarbon Solutions, Kimley-Horn, Rincon Consulting, Raney Planning and Management, and Stantec for a not-to- exceed aggregate total of $1,500,000
Finance

5. Adopt a resolution approving Fiscal Year 2025/26 Investment Policy and Guidelines

6. Adopt a resolution approving the Fiscal Year 2025/26 appropriations limit Library and Recreation

7. Adopt a resolution authorizing application to the State of California Library Grant for Adult Literacy Services in the amount of $45,722 for FY 2025/26 and authorizing the City Manager to accept and allocate the funds

8. Adopt a resolution updating the Master Fee Schedule Section V(B) Police Department Special Permits and Section VIII Recreation

9. Introduce an ordinance adding a new Chapter 13.20 to Title 13 of the Pleasanton Municipal Code establishing a public art contribution requirement for development and adopt a resolution amending the City’s Master Fee Schedule to add a public art contribution in-lieu fee
Police

10. Approve the fourth amendment to the professional services agreement with Bonita House, Inc. to increase the amount by $896,500 and extend the term for two years, through June 30, 2027, to provide clinician services for the Alternate Response Unit for a total not-to-exceed amount of $2,020,416 over the five-year term

11. Approve the second amendment to the Memorandum of Understanding with the Pleasanton Unified School District for a final term of two years, through June 30, 2027, at an estimated cost of $1,641,339 over two years for the School Resource Officer Program

City Council Agenda Page 3 of 5 June 17, 2025

Public Works

12. Adopt resolutions approving the Engineer’s reports for Landscape Maintenance Districts 1984-1 (Ponderosa-Del Prado), 1993-1 (Windsor), 1993-2 (Bonde Ranch), 1994-1 (Oak Tree Farm), and 1995-1 (Moller Ranch), declaring the City’s intention to assess the properties for the cost to operate and maintain the districts; and setting July 15, 2025, at 7:00 P.M. as the date and time for the public hearing

13. Approve a maintenance and trade services agreement with West Coast Arborists, Inc. for tree maintenance, tree inventory management, and arborist consulting services, with a total not-to-exceed amount of $2,522,000 for the three-year term and the option to extend the agreement for two additional one-year terms, with a total contract amount not to exceed five years and $4,500,000

14. Approve and authorize the City Manager to execute the agreement with Terra for the maintenance of the City of Pleasanton’s five Landscape Maintenance Districts for a total not-to-exceed amount of $450,000 for the three-year term with a construction cost escalator for maintenance and weed abatement work based on the Consumer Price Index for the Bay Area, and the option to extend the agreement for two additional one-year terms, for a total contract amount not to exceed five years and $800,000

15. Adopt a resolution amending the Fiscal Year 2025/26 Budget to incorporate a list of projects funded by Senate Bill 1, The Road Repair and Accountability Act of 2017

16. Adopt a resolution approving rates for solid waste, recyclable materials, and organic materials collection for Fiscal Year 2025/26 as required by the franchise agreement between the City and Pleasanton Garbage Service, Inc.

17. Approve plans and specifications, review bids, and award a construction contract to O’Grady Paving, Inc., in the amount of $4,038,462.70 for the Annual Street Resurfacing & Reconstruction Project, CIP No. 25503 and approve budget amendments to allocate $169,364 from the Gas Tax Fund 160 and $68,212 from the Street CIP Fund 211 for a total of $237,576 to complete project funding

18. Approve as-needed maintenance and trade services agreements for utilities sewer/storm jetting and closed-circuit television services with Pipe and Plant Solutions, Inc., Presidio Systems, Inc., and Murgreen Environmental for a not-to- exceed amount of $450,000 per agreement for each three-year term and the option to extend the agreements by two one-year terms with a total not-to-exceed amount of five years and $750,000 per agreement

19. Approve the first amendment to the professional services agreement with Water Resources Economics, LLC, increasing the not-to-exceed amount to $304,254 and extending the term to December 31, 2026

20. Introduce an ordinance updating Pleasanton Municipal Code, Chapter 14.16, to

City Council Agenda Page 4 of 5 June 17, 2025

conform with obligations specified in the State Water Resources Control Board's adopted Cross-Connection Control Policy Handbook

MEETING OPEN TO THE PUBLIC

21. Recognition of Assistant City Manager Pamela Ott

22. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.

PUBLIC HEARINGS AND OTHER MATTERS
If necessary to ensure completion of the following items, the Mayor may alter time limits.

23. Adopt a resolution adopting the Two-Year Operating and Capital Budget for Fiscal Years 2025/26 and 2026/27 and approving the Five-Year Capital Improvement Program for Fiscal Years 2025/26 through 2029/30

24. Adopt a resolution approving the City's 2025 Sewer System Management Plan

MATTERS INITIATED BY COUNCIL

COUNCIL REPORTS
Brief reports on conferences, seminars, and meetings attended by the Council

ADJOURNMENT

Notice
Under Government Code §54957.5, any writings/documents regarding an open session item on this agenda and items received by the City Clerk’s Office by 12:00 p.m. on the day of the meeting provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection on the City’s website https://www.cityofpleasantonca.gov/ and also at the Pleasanton Library located at 400 Old Bernal Ave., Pleasanton, CA 94566.

There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders, which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure § 1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited, by California law, including but not limited to Government Code §65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting.

City Council Agenda Page 5 of 5 June 17, 2025

Accessible Public Meetings
The City of Pleasanton can provide special assistance for persons with disabilities to participate in public meetings. To make a request for a disability-related modification or accommodation (e.g., an assistive listening device), please contact the City Clerk’s Office at 123 Main Street, Pleasanton, CA 94566 or (925) 931-5027 at the earliest possible time. If you need translation or interpretation assistance, please provide at least two working days’ notice prior to the meeting date.

Item #1

CITY COUNCIL AGENDA REPORT

June 17, 2025
City Attorney

TITLE: INTRODUCE AN OMNIBUS ORDINANCE TO AMEND THE MUNICIPAL CODE IN CHAPTERS 1.04 GENERAL PROVISIONS, 2.34 LIBRARY COMMISSION, 3.32

ALTERNATIVE BIDDING PROCEDURES UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT, 7.20 VICIOUS DOGS, 9.14 STORMWATER MANAGEMENT AND DISCHARGE CONTROL, 13.08 PARKS AND RECREATION FACILITIES, 14.04 REGULATION OF WATER SYSTEM,

18.36 RM MULTI-FAMILY RESIDENTIAL DISTRICTS, AND 18.68 PUD PLANNED URBAN DEVELOPMENT DISTRICT; AND ADOPT A RESOLUTION TO UPDATE THE CITY’S PURCHASING POLICY

SUMMARY
The omnibus ordinance is a regular process to update the municipal code to reflect new state laws and have the code reflect current practices. These amendments are non-controversial and presented as one ordinance. Omnibus changes are described in more detail in the Discussion section of this report and generally include:

Chapter 1.04.085 Public Projects – adds provision to allow City to assert design immunity for public projects.

Chapter 2.34 Library Commission – amend §2.34.030(B) to change name of "library league" to match actual name of league.

Chapter 3.32 Alternative Bidding Procedures Under the Uniform Public Construction Cost Accounting Act – replaces specified dollar amounts, which are subject to change, with the reference to the Public Contract Code where those dollar amounts are specified.

Chapter 7.20 Vicious Dogs – Amend §7.20.050 Hearing – Schedule – Notice. Amendment to clarify service, hearing requirements and location of hearing.

Chapter 9.14 Stormwater Management and Discharge Control – reintroduce Watercourse protection provisions mistakenly removed upon adoption of the model storm water ordinance on June 4, 2024.

Chapter 13.08 Parks and Recreation Facilities – Amend §13.08.020 Definitions. Amendment to update definitions of "Director" to reflect actual title of position and allow designation of "Director." Amend §13.08.110 Vehicles, to reflect definition change of "Director." Amend §13.08.150 Motor driven cycles and model vehicles and planes. Amendment to language to change prohibition of model “planes” to “aircraft” to close a loophole that did not prohibit drones and rotocraft from park and recreation facilities.

Chapter 14.04 Regulation of Water System and Water Services Fees – Amend §14.04.010.

Amendment to add definition of “non-functional turf” (AB 1572 of 2024). Amend §14.04.060(G) to add additional restrictions prohibiting use of potable water on “non-functional turf” to comply with state law (ABl 1572 of 2024).

Chapter 18.36 RM Multi-Family Residential Districts – Amend §18.36.060, §18.44.080, and §18.84.030 to comply with state law (AB 2334 of 2022).

Chapter 18.86 PUD Planned Urban Development District – amend §18.68.070 to remove section identifying City as a third-party beneficiary.

There is a resolution to amend the Purchasing Procedures and Manual in Section 3.6 Direct Payment Claim Form to remove a provision that required City Manager approval for purchases more than $10,000.

RECOMMENDATION
Introduce an omnibus ordinance to amend the Municipal Code in Chapters 1.04 General Provisions, 2.34 Library Commission, 3.32 Alternative Bidding Procedures under the Uniform Public Construction Cost Accounting Act, 7.20 Vicious Dogs, 9.14 Stormwater Management and Discharge Control, 13.08 Parks and Recreation Facilities, 14.04 Regulation of Water System, 18.36 RM Multi-Family Residential Districts, and18.68 PUD Planned Urban Development District, and waive first reading; and resolution to update the City’s Purchasing Policy.

BACKGROUND
The municipal code must be amended regularly to reflect new or updated California laws as well as actual City practices. These routine updates are combined into a single omnibus ordinance. One resolution is also proposed to amend the Purchasing Procedures and Manual.

DISCUSSION
Each of the proposed amendments to the Municipal Code are summarized below and shown in detail in Attachment 1.

Adding §1.04.085 Public Projects. California Government Code section 830.6 provides a statutory basis for public entities to assert a design immunity defense against claims arising out of an alleged design defect. In order for the City to take advantage of the design immunity defense, the plan or design requires discretionary approval prior to construction by the legislative body or other employee exercising discretionary authority to give such approval.

The City Engineer has the background to review and oversee public works projects, and approve the design, and plans and specifications, and any amendments thereto.

In Chapter 2.34 Library Commission. Amends §2.34.030(B) to change the name of "Pleasanton library league" to "Friends of the Pleasanton Public Library." This is to clarify the name of the library league.

In Chapter 3.32 Alternative Bidding Procedures Under the Uniform Public Construction Cost Accounting Act, current language references the specific dollar amounts in Section 22032 of the Public Contract Code. These dollar amounts are subject to change from time to time and such changes would require additional updates to the Municipal Code. This amendment

references the Public Contract Code itself where those dollar amounts are listed, alleviating the need to make amendments to the Municipal Code whenever this section of the Public Contract Code is amended.

In §7.20.050 Hearing – Schedule – Notice, current language requires the City Clerk to schedule a hearing to a vicious dog hearing no longer than 10 days from receipt of a certification that such hearing is necessary. The proposed amendment clarifies that the “days” referenced in this section are business days. The service of notice is also updated to allow service by email, mail, and personal service. The hearing location has be updated to allow for virtual hearings to accommodate scheduling timelines and to allow greater flexibility for both city staff and residents to hold a hearing.

Chapter 9.14 Stormwater Management and Discharge Control was a model storm water ordinance recommended by the Alameda County Clean Water Authority and was adopted on June 4, 2024 (Ord. 2281). The adoption of the model ordinance, however, did not include Watercourse protection provisions, which were previously codified in the Municipal Code as Chapter §9.14.090. This amendment serves include previously codified §9.14.090 back into Chapter 9.14 as §9.14.095. Minor formatting changes to §9.14.100.

In Chapter 13.08 Library and Recreation. Amend §13.08.020 to update the definition of "Director" to reflect actual title, as well as amend the definition of "Director" to allow for the designation of the position. In §13.08.110 Vehicles, amends current language to utilize the defined title of "Director." In §13.08.150 Motor driven cycles and model vehicles and planes, current language prohibits the operation of any airborne, waterborne, or landborne model planes, vessels or vehicles without the written permission of the director. Because only “planes” are specifically prohibited, a loophole in the prohibition existed wherein unmanned drones and model rotorcraft (helicopters) were not prohibited under the current language. The Federal Aviation Agency defines “aircraft” as any devices that is used or intended to be used for flight in the air, including planes. This amendment would prohibit the operation of motorized aircraft from park and recreation facilities without distinguishing planes from unmanned drones or other types of aircraft, such as model rotorcraft (helicopters) and gliders.

In Chapter 14.04 Regulation of Water System and Water Services Fees, add to §14.04.010 the definition of “non-functional turf.” In §14.04.060(G), additional language is added to prohibit the use of potable water on “non-functional turf” to comply with state law (AB 1572 of 2024).

In Chapter 18.36 RM Multi-Family Residential Districts, amends the following sections of the Municipal Code to comply with state law (AB 2334 of 2022): §18.36.060, §18.44.080, and §18.84.030. These are technical changes to modify language “referencing site area unit” to “dwelling units per acre” so that the Municipal code reflects a non-negotiable density standard instead of a development standard that may be waived by the State Density Bonus Law (as amended by AB 2334 of 2022). To remedy currently existing omissions, amendments propose to include the R-1 District in a list of zoning districts that allow residential uses where the code identifies how to round the numerical value of unit calculations, such as the method that is consistent with the other zoning districts. No additional density is being conferred with these modifications as the proposed text amendment reflect a mathematical conversion.

In Chapter 18.68 PUD Planned Urban Development District, remove from §18.68.070 identifying the City as a third party beneficiary to conditions, covenants, and restrictions placed

on a development. Typically, conditions, covenants, and restrictions are not enforced by the City .

There is a resolution to amend the Purchasing Procedures and Manual in Section 3.6 Direct Payment Claim Form to remove a provision that required City Manager approval for purchases more than $10,000. This amendment is to maintain consistency with the approval process for invoices.

EQUITY AND SUSTAINABILITY
Updating the Municipal Code and Purchasing Procedures and Manual furthers the City’s goals of promoting equity and sustainability. For example, the update promotes equity by closing the loophole that prohibited model planes in park and recreation facilities while not prohibit drones or model rotorcraft allows the City to provide equitable enforcement of its code regardless of the operators financial ability acquire said the aircraft. For sustainability, regulations prohibiting the use of potable water on non-functional turf serves to eliminate wasteful use of limited potable water resources.

OUTREACH
No outreach was conducted, as this item is a routine matter of City business.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the Citywide strategic goal of Safeguarding our City through the strengthening or clarifying the requirements and prohibitions in the Municipal Code and therefore the protection of public health.

FISCAL IMPACT
There is no fiscal impact associated with this action.

Prepared by: Submitted by: Approved by:

Wesley Cheung, Deputy City
Attorney
Dan Sodergren, City Attorney

Gerry Beaudin, City
Manager

Attachments:

1. Proposed Omnibus Ordinance

2. Proposed Resolution to amending the Purchasing Procedures and Manual

ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF PLEASANTON AMENDING CHAPTERS 1.04 GENERAL PROVISIONS, 2.34 LIBRARY COMMISSION, 3.32 ALTERNATIVE BIDDING PROCEDURES UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT, 7.20 VICIOUS DOGS, 9.14 STORMWATER MANAGEMENT AND DISCHARGE CONTROL, 13.08 PARKS AND RECREATION FACILITIES, 14.04 REGULATION OF WATER SYSTEM, 18.36 RM MULTI-FAMILY RESIDENTIAL DISTRICTS, AND 18.68 PUD PLANNED URBAN

DEVELOPMENT DISTRICT
WHEREAS, on an annual basis multiple amendments are proposed for the Pleasanton Municipal Code to make changes to align with evolving state law, clarify terms contained within the Municipal Code, as well as to reflect actual city practices; and WHEREAS, such amendment to the Pleasanton Municipal Code is necessary to reflect requirements under state law, reflect actual city practices, and provide clarity to the amended sections of the Pleasanton Municipal Code.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1.the City of Pleasanton’s Municipal Code is hereby amended as set forth in the attached Exhibit A.

SECTION 2.A summary of this ordinance shall be published once within fifteen (15) days after its adoption in “The Valley Times,” a newspaper of general circulation published in the City of Pleasanton, and the complete ordinance shall be posted for fifteen (15) days in the City Clerk’s office within fifteen (15) days after its adoption.

SECTION 3. This ordinance shall be effective thirty (30) days after its passage and adoption.

The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Pleasanton on [Month DD, YYYY] by the following vote:

Ayes:

Noes:

Absent:

Abstain:

______________________________
Jack Balch, Mayor

ATTEST:

____________________________
Jocelyn Kwong, City Clerk

Dated: ______________________

Ordinance No.

APPROVED AS TO FORM:

____________________________
Daniel G. Sodergren, City Attorney

Ordinance No.

EXHIBIT A
§ 1.04.085. Public Projects.

The city council delegates authority to the city engineer, or their designee, to approve plans, specifications, and designs and all amendments and addenda thereto, field changes through the change order process and/or approval of as-built plans, for all public projects, public works contracts and public improvements.
§ 2.34.030. Membership—Appointments.

B. Six commissioners shall be selected from the community at large. One commissioner shall be selected from a recommendation made by the Pleasanton library leagueFriends of the Pleasanton Public Library. The youth member shall be the minimum age of a high school freshman. Commissioners, shall be appointed by the Mayor subject to the ratification by the city council, as provided in the adopted city council resolution establishing procedures for appointments to boards and commissions.
§ 3.32.010. Contracting procedures for public projects.

The city shall procure public projects by force account, negotiated contract, purchase order, informal bidding or formal bidding as required in accordance with the applicable dollar amount limitations set forth under Section 22032 of the Public Contract Code, as it may be amended from time to time.

A. Public projects of $60,000.00 or less may be performed by the employees of the city by force account, by negotiated contract or by purchase order.

B. Public projects of $200,000.00 or less may be let to contract by informal procedures as set forth in Section 22032 et seq., of the Public Contract Code.

C. Public projects of more than $200,000.00 shall, except as otherwise set forth in Section 22032 et seq., of the Public Contract Code, be let to contract by formal bidding procedure.
(Ord. 1523 § 1, 1991; Ord. 1916 § 1, 2005; Ord. 2120 § 1, 2015; Ord. 2185 § 1, 2018) § 7.20.050. Hearing—Schedule—Notice.

The city clerk shall, upon receipt of a certification under Section 7.20.030 of this chapter, schedule a hearing before the city manager or his or her designate (hereafter "hearing officer").

The hearing date shall be no longer than 10 business days from receipt by the city clerk of the certification. The city clerk shall mail to the owner of the dog at least five business days prior to the date set for hearing a notice in form substantially as follows:

NOTICE OF HEARING

REGARDING VICIOUS DOG
NOTICE IS HEREBY GIVEN that pursuant to the provisions of Title 7 of the Municipal Code of the City of Pleasanton, the Health Officer has certified your dog as being probably vicious.

Ordinance No.

FURTHER NOTICE IS HEREBY GIVEN that on the day of , 20 , at the hour of o'clock _.m., in [location]the City Council Chambers, 200 Old Bernal Avenue, Pleasanton, Alameda County, California, the report of the Health Officermatter will be considered by the Hearing Officer together with such other oral and documentary evidence bearing upon the question of whether the dog herein is vicious.

In the event the dog herein is found to be vicious he or she will be abated as a public nuisance and the cost, if any, of said abatement assessed against you.

Dated:

City Clerk
(Prior code § 4-6.14; Ord. 1205 § 2, 1985)
§ 9.14.095. Watercourse Protection
A. Maintenance. Every person owning property through which a watercourse passes, or such person’s lessee or tenant, shall keep and maintain that part of the watercourse within the property reasonably free of trash, debris, excessive vegetation, and other obstacles which would pollute, contaminate or significantly retard the flow of water through the watercourse; shall maintain existing privately owned structures within or adjacent to a watercourse, so that such structures will not become a hazard to the use, function or physical integrity of the watercourse; shall not remove healthy bank vegetation beyond that actually necessary for said maintenance, nor remove said vegetation in such a manner as to increase the vulnerability of the watercourse to erosion; and shall ensure storm drain inlets are marked with “No dumping, drains to bay” and such markings remain legible at all times.

B. Prohibited Acts. No person shall commit or cause to be committed any of the following acts, unless a written permit has first been obtained from the operation services director:

1. Discharge into or connect any pipe or channel to a watercourse.

2. Modify the natural flow of water in a watercourse.

3. Carry out development within 30 feet of the center line of any creek or 20 feet of the top of a bank.

4. Deposit in, plant in or remove any material from a watercourse including its banks, except as required for necessary maintenance.

1.5.Construct, alter, enlarge, connect to, change or remove any structure in a watercourse.

2.6.Place any loose or unconsolidated material along the side of or within a watercourse or so close to the side as to cause a diversion of the flow, or to cause a probability of such material being carried away by stormwaters passing through such watercourse.

Ordinance No.

§ 9.14.100. Discharge in violation of permit.

B. Every owner of real property within the [cCity of Pleasanton] shall manage their property in a manner to avoid violation of this code. The property owner shall be liable for violations thereof regardless of any contract or agreement with any third party regarding the property. When there are multiple property owners, the property owners shall have joint and several liability.

1. Every property owner in the city of Pleasanton's jurisdiction is required to conduct all activities in a manner to avoid violation of this code and to correct any nuisance condition.

2. Every property owner in the cCity of Pleasanton's jurisdiction is required to conduct all activities in a manner to avoid violation of this code and to correct any nuisance condition.
(Ord. 2281, 6/18/2024)
§ 13.08.020. Definitions.

For the purposes of this chapter the following words and phrases are defined as follows:
"Daylight" means any time from one-half hour before sunrise to one-half hour after sunset. "Director" means the director of community services of the cityLibrary and Recreation or designee.
"E-bike" or "electric bicycle" means a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts. This includes Class 1, Class, 2 and Class 3 electric bicycles as defined in the California Vehicle Code Section 312.5. "Organized activity" means any number of people organized through a corporation, club, federation, union, association, or other group which sponsors or arranges any activity. "Park and recreation facility" means any public park, pathway, trail, skateboard park, in-line skatepark, bicycle motocross (BMX) park, golf course, playground, athletic field, recreation center or recreation area, which facility the city owns, leases or controls, whether or not such facility is improved or unimproved and whether or not such facility is located within or without the territorial limits of the city. "Skateboard park" means a facility designed specifically for riding skateboards with sculptured events such as ramps, jumps and bowls, and shall include any hard surface area within 40 feet of the skateboard park itself.
"Trails" mean multi-use paved trails for pedestrians and bicyclists, improved surface trails, and natural surface trails, as defined in the Pleasanton Trails Master Plan (2019). "Written permission of the director" means a permit issued by the city department of community servicesLibrary and Recreation, which permit shall contain the following information: the name of the person or organization to whom the permit is issued; the name of the park and recreation facility and/or the identification of the activity to which the permit applies; the effective date(s) and times of the permit; and such other administrative information as may be necessary.
(Ord. 1428 § 4, 1989; Ord. 1654 § 1, 1995; Ord. 1919 § 9, 2005; Ord. 1924 § 1, 2005; Ord. 2065 § 1, 2013; Ord. 2247, 7/18/2023; Ord. 2291, 2/4/2025)

Ordinance No.

§ 13.08.110. Vehicles.

A. No person shall operate a motor vehicle in or on any park and recreation facility except on designated streets and parking areas without the written authorization of the director Directorof parks and community services.

B. No person shall park a motor vehicle between 11:00 p.m. and 5:00 a.m. in or on any park and recreation facility, including city parking lots serving such park and recreation facilities, except with written authorization of the Directordirector of parks and community services.
(Ord. 1428 § 4, 1989; Ord. 1796 § 1, 1999; Ord. 2120 § 1, 2015) § 13.08.150. Motor driven cycles and model vehicles and planesaircraft.

A. No person shall operate, transport or maintain any motor driven cycle (see California Vehicle Code (hereafter CVC) Section 405), motorcycle (see CVC Section 400), motorized bicycle (see CVC Section 406) or moped (see CVC Section 406) or determined in the reasonable discretion of the chief of police or designee, within any park and recreation facility except in those areas as may be specifically designated for such purpose or with the written permission of the director.

B. No person shall operate in any park and recreation facility any airborne, waterborne or landborne model planeaircraft, any rocket or missile, or any vessel or vehicle, whether such plane, rocket, missile, vessel or vehicle uses an internal combustion engine or is propelled/operated otherwise, without the written permission of the director.

C. The prohibitions in this section do not apply to e-bikes. (Ord. 1428 § 4, 1989; Ord. 2065 § 1, 2013; Ord. 2247, 7/18/2023) § 14.04.010. Definitions.

Whenever in this chapter the words or phrases defined in this section are used, they shall have the respective meanings assigned to them in the following definitions (unless in the given instance, the context wherein they are used shall clearly impart a different meaning):
"Applicant" means any prospective consumer applying for water service. "Consumer" means any person, firm, company, corporation, partnership, association, the city, any public corporation, political subdivision, city, county, district, the state of California or the United States of America, or any department or agency of any thereof, billed for water furnished by the water system. The singular in each case shall include the plural. "Department" means the department of public works of the city. "Developer" means any individual, firm, corporation, partnership, association or governmental agency other than the city that installs any parts of or connects any services to any point in the city water system for the purpose of extracting water from the city water system. "Director" means the operations services director of the city or other person designated by the city manager to perform the services or make the determinations permitted or required under this chapter to be made by the director.

Ordinance No.

"Distribution main" means an intermediate main serving more than one developer or neighborhood, normally larger than eight inches and smaller than 16 inches and to which service lines may be attached.
"Dwelling unit" means any single-family dwelling of one or more rooms suitable for residential occupancy by any number of persons living together as a single family, including single- family dwelling units, and each group of rooms constituting a dwelling unit for a single family in any multiple-dwelling structure.
"Finance department" means the finance department of the city. "In-tract main" means a water main within the physical boundaries of a lot or subdivision. "Local main" means a water line serving a single developer or neighborhood, normally eight inches or smaller, but may include larger sizes, to which all service lines are attached. "Master meter" means one meter that is subsequently connected to multiple submeters. "Meter" means a city-installed water meter.
"Mixed-use residential and commercial structure" means a structure containing two or more dwelling units (but excepting low-income housing, housing at a place of education, long- term care facilities, time-share property and residential care facilities for the elderly, as defined in California Water Code Section 537(a), as amended). "Multiunit residential structure" means a structure containing two or more dwelling units (but excepting low-income housing, housing at a place of education, long-term care facilities, time- share property and residential care facilities for the elderly, as defined in California Water Code Section 537(a), as amended).
“Non-functional turf” means any turf that is not functional turf, and includes turf located within streets rights-of-way and parking lots, as defined in Section 10608.12 of the California Water Code.
"Perimeter main" means a water main in a street or right-of-way on or about the border of a lot or subdivision which is or may be shared by two or more developers. "Premises" means any lot, piece or parcel of land or any building or other structure or any part of any building or structure having a connection with the water system. "Service, commercial" means the furnishing of water to premises where the consumer is engaged in a trade or business.
"Service connection" means any connection on private property to a service line for the purpose of extracting water from the city water system.
"Service, domestic" means the furnishing of water for household residential purposes, including water used for sprinkling lawns, gardens and shrubbery, for watering livestock, for washing vehicles and for other similar and customary purposes. "Service, industrial" means the furnishing of water to premises for use by a consumer in manufacturing or processing activities.
"Service line" means the supply line extending from the local or distributing main to the property line and includes the meter.

Ordinance No.

"Service, metered" means the furnishing of water by measured quantities. "Service, municipal" means furnishing water for municipal or other public use.
"Submeter" or "submetering" means a property-owner installed device to measure water supplied for the exclusive use of the particular dwelling unit installed after a city-installed meter; which is in compliance with California Civil Code Sections 1954.201 through 1954.219, as amended.
"Transmission main" means any of the larger mains shown on the city master plan, or otherwise designated by the city, and which shall not normally have any service line directly attached.
"Valley floor zone" means that area within or without the city roughly between the elevations of 315 to 430 feet and served or capable of being served by gravity from the main storage facilities of the city water system located at elevations approximately 485 to 535 feet. "Water" means water furnished by the water system.
"Water facilities" means all of the necessary component parts of a water system including pipe, fittings, valves and hydrants.
"Water main extension" means a water main connecting a developer's lot or subdivision with a nonadjacent water main and which benefits or will benefit lands on one or both sides of the main that are not part of the developer's lot or subdivision. "Water main extensions" are also sometimes referred to as "off-tract mains."
"Water service" means the services, facilities and water furnished or available to premises by the water system.
"Water system" means the existing municipal water system of the city, together with the improvements thereto, including works and facilities for the storage, transmission and distribution of water, including pumping plants, lift stations, reservoirs and water storage facilities, water mains, pipelines, pipes, meters, pumps, equipment, and other works, properties or structures necessary or convenient for improvements to the existing municipal water system, together with such additions, extensions, betterments or improvements thereto as may be made from time to time.
(Prior code § 2-16.01; Ord. 2000 § 1, 2009; Ord. 2171 § 2, 2017; Ord. 2289, 1/9/2025) § 14.04.060. Use of water service.

G. It is a violation of this chapter for any person or consumer to waste water obtained from the water system. As used in this subsection, the term "waste" means:

1. Use of potable water between 9:00 a.m. and 6:00 p.m. to irrigate grass, lawns, groundcover, shrubbery, crops, vegetation, and trees, with the exception of hand watering and drip irrigation;

2. The application of potable water to outdoor landscaping in a manner that causes runoff such that water flows onto adjacent property, non-irrigated areas, private and public walkways, roadways, parking lots or structures;

Ordinance No.

3. Use of potable water to irrigate outdoor landscaping during and within 48 hours after measurable rainfall;

4. Use of potable water to wash down sidewalks, walkways, driveways, parking lots, open ground or other hard surface areas by the direct application of water thereto, unless needed for health or safety reasons;

5. Use of potable water in non-recirculating decorative ponds, fountains and other water features, with the exception of child water-play features;

6. Allowing potable water to escape from breaks within the person or consumer's plumbing system for more than eight hours after the person or consumer is notified or discovers the break;.

7. Use of potable water for outdoor landscaping through a dedicated irrigation meter within the city's recycled water use area unless otherwise exempted by the director of operations and water utilities for existing water customers, or city engineer for new development;.

7.8.Any use of potable water in violation of the California Water Code, including but not limited to the use of potable water on non-functional turf. (Prior code § 2-16.06; Ord. 2093 § 1, 2014; Ord. 2097 § 1, 2014; Ord. 2118 § 1, 2015; Ord. 2176 § 2, 2018)
§ 18.68.070. Maintenance.

A. No final subdivision map or parcel map shall be recorded until documents pertaining to the maintenance of common natural open space areas, common landscaped areas, and common recreational facilities located within the plan have been approved by the city attorney. For nonresidential developments, said maintenance shall pertain to all landscaped areas and recreational facilities not enclosed within a building. For residential developments, said maintenance shall apply to the privately owned natural open space, landscaped areas, and recreational facilities owned by or used in common by the residents.

D. The city shall be identified as a third party beneficiary to conditions, covenants and restrictions placed upon a development, unless otherwise directed by the city council or the city attorney.
(Prior code § 2-8.31)
§ 18.36.060 RM-1,500 district—Reduced site area per dwelling unit with parking under or within structure.

In an RM-1,500 district where all required parking is located under or within the same structure as the dwelling units served, there shall be a maximum of 36.3 dwelling units per acre one dwelling unit shall be permitted for each 1,200 square feet of site area.

Ordinance No.

§ 18.44.080 Permitted and conditional uses.

B. Multi-family dwellings and mixed-use development shall be permitted in the C-C district provided that there shall be no more than 43.6 dwelling units per acrenot less than 1,000 square feet of site area per dwelling unit, and provided that dwelling units not located above a permitted nonresidential use shall be subjected to the requirements for usable open space per dwelling unit of the RM-1,500 district, or, if applicable, the Core Area Overlay district. When proposed with existing one-family or multi-family dwellings, accessory dwelling and/or junior accessory dwelling units, as applicable, meeting the requirements in Chapter 18.106 of this title are permitted.

Yards and courts at and above the first level occupied by dwelling units shall be as required by Section 18.84.100 of this title, except that where no side or rear yard is required for a nonresidential use on the site, no side or rear yard need be provided except when required by the Building Code for adjoining walls with openings.
§ 18.84.030 Site area and dimensions—Measurement.

E. The calculation of residential units based on dwelling units per acre of a site in a R-1, R-M, M-U, or C-C district shall be rounded down to the whole unit if under 0.9 and rounded up where

0.9 and over, provided that all other applicable yard, open space, bulk, and parking restrictions are met. If, after dividing the area of a site in an RM, MU, or C-C district by the site area required per dwelling unit, a remainder equal to or greater than 90 percent of the area required for an additional dwelling unit is obtained, one additional dwelling unit may be located on the site, provided that all other applicable yard, open space, bulk, and parking regulations are met. § 18.36.060 RM-1,500 district—Reduced site area per dwelling unit with parking under or within structure.

In an RM-1,500 district where all required parking is located under or within the same structure as the dwelling units served, there shall be a maximum of 36.3 dwelling units per acre one dwelling unit shall be permitted for each 1,200 square feet of site area. § 18.44.080 Permitted and conditional uses.

B. Multi-family dwellings and mixed-use development shall be permitted in the C-C district provided that there shall be no more than 43.6 dwelling units per acrenot less than 1,000 square feet of site area per dwelling unit, and provided that dwelling units not located above a permitted nonresidential use shall be subjected to the requirements for usable open space per dwelling unit of the RM-1,500 district, or, if applicable, the Core Area Overlay district. When proposed with existing one-family or multi-family dwellings, accessory dwelling and/or junior accessory dwelling units, as applicable, meeting the requirements in Chapter 18.106 of this title are permitted.

Yards and courts at and above the first level occupied by dwelling units shall be as required by Section 18.84.100 of this title, except that where no side or rear yard is required for a nonresidential use on the site, no side or rear yard need be provided except when required by the Building Code for adjoining walls with openings.

Ordinance No.

§ 18.84.030 Site area and dimensions—Measurement.

E. The calculation of residential units based on dwelling units per acre of a site in a R-1, R-M, M-U, or C-C district shall be rounded down to the whole unit if under 0.9 and rounded up where

0.9 and over, provided that all other applicable yard, open space, bulk, and parking restrictions are met. If, after dividing the area of a site in an RM, MU, or C-C district by the site area required per dwelling unit, a remainder equal to or greater than 90 percent of the area required for an additional dwelling unit is obtained, one additional dwelling unit may be located on the site, provided that all other applicable yard, open space, bulk, and parking regulations are met.

Table 18.84.010

SITE DEVELOPMENT STANDARDS FOR ZONING DISTRICTS IN PLEASANTON

ATTACHMENT 2
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON AMENDING

THE PURCHASING PROCEDURES AND MANUAL FOR DIRECT PAYMENT CLAIM FORMS
WHEREAS, the Purchasing Procedures and Manual Section 3.6 Direct Payment Claim Form includes procedures that requires City Manager approval for purchases more than $10,000; and
WHEREAS, the above practice is inconsistent with the approval process for invoices; and
WHEREAS, an amendment is needed make consistent the approval process for invoices.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. Amends the Purchasing Procedures and Manual as described below:

3.6 Direct Payment Claim Form: Used to request payment for goods and services for reimbursement or advances for authorized purchases included in the City budget, subscriptions or membership dues, refunds to consumers, or purchases when payment must accompany an order. There is no limit in the dollar amount of a Direct Payment Claim Form.; however, if the purchase is more than $10,000, it must be approved by the City Manager.

SECTION 2. This resolution shall be effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on June 17, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on June 17, 2025, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
___________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_______________________________
Daniel G. Sodergren, City Attorney

City Council Minutes Page 1 of 6 April 15, 2025

CITY OF PLEASANTON

CITY COUNCIL

MINUTES
Tuesday, April 15, 2025
7:00 PM

CALL TO ORDER
Mayor Balch called the Regular Meeting of the City Council to order at the hour of 7:00 p.m. from the Council Chamber located at 200 Old Bernal Avenue.

ROLL CALL

Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch

Absent: None.

AGENDA AMENDMENTS
None.

CONSENT CALENDAR
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.

MOTION: It was m/s by Eicher/Testa to approve the consent calendar as recommended. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None
City Manager

1. Approve meeting minutes of February 20, 2025 and March 4, 2025 Recomme
ndation: Approve meeting minutes of February 20, 2025 and March 4, 2025.

Community Development

2. Actions of the Zoning Administrator and Planning Commission Recomme
ndation: Actions of the Zoning Administrator and Planning Commission.

3. Adopt a resolution to approve the Altamont Settlement Agreement Education Item #2

City Council Minutes Page 2 of 6 April 15, 2025
Advisory Board's $628,665 Expenditure Plan for Fiscal Year 2025/2026 Recommendation: Adopt Resolution No. 2025-013 to approve the Altamont Settlement Agreement Education Advisory Board's $628,665 Expenditure Plan for Fiscal Year 2025/2026.

Finance

4. Accept the monthly disbursement and investment report for February 2025 Recommendation: Accept claim disbursements in the amount of $15,483,085 and the investment report for the month of February 2025.

Fire

5. Public Hearing: Receive any protests and adopt a resolution to approve the 2025 Weed Abatement Program and authorize the abatement of weeds, rubbish, dirt, or refuse upon or in front of certain described properties within the City of Pleasanton Recommendation: Receive any protests and adopt Resolution No. 2025-014 to approve the 2025 Weed Abatement Program and authorize the abatement of weeds, rubbish, dirt, or refuse upon or in front of certain described properties within the city of Pleasanton.

6. Introduce an ordinance designating Fire Hazard Severity Zones Recommendation: Introduce an ordinance designating the fire hazard severity zones within the jurisdiction of the city of Pleasanton as provided to the Livermore- Pleasanton Fire Department by the State Fire Marshal.

Police

7. Approve Annual Street Closures for 2025
Recommendation: Approve the special events street closures for 2025.

Public Works

8. Adopt a resolution to approve and authorize the City Manager to execute an agreement for post-collection of recyclable materials processing and diversion services between the City of Pleasanton and Greenwaste Recovery, LLC Recommendation: Adopt Resolution No. 2025-015 to approve and authorize the execution of an Agreement for Recyclables Materials Processing and Diversion

City Council Minutes Page 3 of 6 April 15, 2025
Services between the City of Pleasanton and GreenWaste Recovery, LLC., subject to final review and incorporation of non-substantive clerical and administrative corrections. The agreement is fully negotiated and provided with this report (see Attachment 1).

9. Award a construction contract to DPI, Inc. in the amount of $1,048,777 for the Puri Court Storm Drain Improvements Project, CIP No. 25415, authorize the City Manager, or designee, to approve and execute contract change orders for a project contingency amount not to exceed $157,317
Recommendation:

1. Award a construction contract to DPI, Inc. of Livermore, CA, in the amount of $1,048,777 for the Puri Court Storm Drain Improvements Project, CIP No. 25415.

2. Authorize the City Manager to enter into the construction contract with DPI, Inc.

3. Authorize the Director of Public Works, or authorized staff, to approve and execute contract change orders for a project contingency amount not to exceed $157,317 (approximately 15 percent of the contract).

10. Approve second amendment to the professional service agreement with HF&H Consultants, LLC for solid waste system technical assistance services to increase amount of the agreement by $125,000 for a total amount not to exceed $325,000 Recommendation: Approve a second amendment to the professional service agreement with HF&H Consultants, LLC for solid waste system technical assistance services to increase amount of the agreement by $125,000 for a total amount not to exceed $325,000

11. Approve a second amendment to the agreement with Got Power, Inc. to increase the annual not-to-exceed amount by an additional $50,000 per fiscal year with the annual compensation not to exceed $350,000 for Fiscal Year 2024/25 and all subsequent fiscal years for the remainder of this agreement, bringing the total compensation to $1,050,000 for the three-year term
Recommendation:

1. Approve a second amendment to the agreement with Got Power, Inc. to increase the not-to-exceed annual amount by an additional $50,000 per fiscal year with the annual compensation not to exceed $350,000 for Fiscal Year 2024/25 and all subsequent fiscal years for the remainder of this agreement, bringing the total compensation to $1,050,000 for the three-year term

2. Authorize the City Manager to execute the second amendment to the agreement with Got Power, Inc.

City Council Minutes Page 4 of 6 April 15, 2025

MEETING OPEN TO THE PUBLIC

12. Presentation of a Proclamation recognizing April 6-12, 2025 as National Crime Victim's Rights Week
Councilmember Nibert presented the proclamation to recipient Alameda County District Attorney's Office Victim Witness Division.

13. Presentation of a Proclamation recognizing April 2025 as Fair Housing Month Councilmember Nibert presented the proclamation to recipient Bay East Association of Realtors.

14. Presentation of a Proclamation recognizing April 2025 as Arts, Culture, and Creativity Month
Councilmember Nibert presented the proclamation to recipients Pleasanton Art League and the Pleasanton Cultural Arts Council.

15. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.

Mayor Balch opened public comment. The following individuals provided comment:

Shiroy Choskey, Michael Weber, Deepti P., Vicki LaBarge, Guy Houston, Vivek Kumar.

Mayor Balch closed the public comment.

PUBLIC HEARINGS AND OTHER MATTERS

16. Review of the Zoning Administrator's approval of a Sign Design Review Application (P24-0731) to install new monument, wall, canopy, and pump signage as part of a rebranding for the Gulf gas station located at 4212 First Street Recommendation: Adopt a resolution upholding the Zoning Administrator’s approval of Case No. P24-0731, subject to the Conditions of Approval in Attachment 1, Exhibit A.

Presentation by Eric Luchini, Senior Planner.

Presentation by the project applicant, Guy Houston.

Mayor Balch opened public comment. The following individuals provided comment:

Linda Kelly, Doug Miller.

Mayor Balch closed the public comment.

The applicant provided rebuttal comments.

City Council Minutes Page 5 of 6 April 15, 2025
ORIGINAL MOTION: It was m/s by Eicher/Balch to approve the item recommended by staff.

SUBSTITUTE MOTION: It was m/s by Gaidos/Eicher to postpone the item until the May 6, 2025 regular City Council Meeting for staff to complete a planning level inspection regarding design consistency of the project and conformance with the Zoning Administrator's action and provide clarification regarding the timeline of approvals and communications with applicant. The Council also requested that the Zoning Administrator letter be provided to the Council as additional information at the May 6 meeting.

Motion failed by the following vote:

Ayes: Councilmembers Eicher, Gaidos
Noes: Councilmembers Nibert, Testa, Mayor Balch

Absent: None
ORIGINAL MOTION: It was m/s by Eicher/Balch to approve the item recommended by staff. Motion failed by the following vote:

Ayes: Councilmembers Eicher, Mayor Balch
Noes: Councilmembers Gaidos, Nibert, Testa

Absent: None
Mayor Balch called a recess at 9:06 p.m. for the applicant to confer with staff. Mayor Balch reconvened the meeting at 9:18 p.m.

MOTION: It was m/s by Gaidos/Eicher to continue the item to the May 6 regular City Council meeting for staff to provide clarification on design refinements and additional information on the timeline of the project. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None

MATTERS INITIATED BY COUNCIL
Councilmember Testa requested if there was support to pause the interview and appointments process if there is an interest in restructuring City Commissions and Committees. The request failed for lack of majority consensus.

With majority consensus, Mayor Balch requested that staff share additional information as a memorandum to the City Council on how current fees in the Master Fee Schedule are being applied to each of the items on the street closures list. The Council will decide whether to bring the item forward for City Council discussion.

City Council Minutes Page 6 of 6 April 15, 2025

COUNCIL REPORTS
Members of the City Council reported on regional and local meetings attended.

ADJOURNMENT
Mayor Balch adjourned the meeting at 9:35 p.m.
______________________
Jocelyn Kwong, City Clerk

City Council Minutes Page 1 of 1 May 6, 2025

CITY OF PLEASANTON

CITY COUNCIL

MINUTES
Tuesday, May 6, 2025
6:00 PM

CALL TO ORDER

Mayor Balch called the Closed Session of the City Council to order at the hour of 6:00 p.m. f
rom the City Council Conference Room located at 200 Old Bernal Avenue.

ROLL CALL

Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch

Absent: None.

PUBLIC COMMENT
Mayor Balch opened public comment. There being no speakers, Mayor Balch closed the public comment.

ADJOURN TO CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Gov't Code section 54957.6:

Agency representative: Xaviera Scoggins; Tim Davis (Burke Williams & Sorensen, LLP)
Employe
e Organizations:
• AFSCME Local 955 (Pleasanton City Employees Association) • International Association of Firefighters Local 1974
• International Association of Firefighters Local 1974 – Battalion Chief’s Unit

ADJOURNMENT
Mayor Balch adjourned the meeting at 6:55 p.m.
______________________
Jocelyn Kwong, City Clerk

City Council Minutes Page 1 of 8 May 6, 2025

CITY OF PLEASANTON

CITY COUNCIL

MINUTES
Tuesday, May 6, 2025
7:00 PM

CALL TO ORDER

Mayor Balch called the Regular Meeting of the City Council to order at the hour of 7:02 p.m. from the Council Chamber located at 200 Old Bernal Avenue.

ROLL CALL

Present: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch

Absent: None.

REPORT ON CLOSED SESSION

City Attorney Sodergren stated there was no reportable action.

AGENDA AMENDMENTS

Item 16b was added for the presentation of the Mayor's recognition award.

CONSENT CALENDAR
Item 10 was removed from the consent calendar for further discussion.

Mayor Balch opened public comment. The following individuals provided comment:

Todd Nelson, Vicki LaBarge.

Mayor Balch closed the public comment.

MOTION: It was m/s by Eicher/Testa to approve the consent calendar, except for item 10, as recommended. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None
City Council

1. Ratify Commission and Committee appointments
Recommendation: Ratify Commission and Committee appointments.

City Manager

City Council Minutes Page 2 of 8 May 6, 2025

2. Approve meeting minutes of March 18, 2025
Recommendation: Approve meeting minutes of March 18, 2025.

Community Development

3. Actions of the Zoning Administrator and Planning Commission Recommendation: Actions of the Zoning Administrator and Planning Commission.

4. Adopt a resolution authorizing an application with the Metropolitan Transportation Commission for allocation of $312,345 in Transportation Development Act Article 3 funds for the purchase of a mini street sweeper from Municipal Maintenance Equipment, Inc. and approve budget amendments in the TDA grant fund Recommendation:

1. Amend the FY 2024/25 Budget Appropriation for the TDA Grant Fund by decreasing the Annual Bicycle and Pedestrian-Related Improvements at Various Locations CIP No. 24543 by $493,513, including a reduction to the budgeted grant revenue.

2. Adopt Resolution No. 2025-016 authorizing an application to the Metropolitan Transportation Commission for $312,345 in TDA Article 3 funds.

3. Authorize the City Manager to appropriate $312,345 in TDA Article 3 funds to the Annual Bicycle and Pedestrian-related Improvements project, CIP No. 26543, for the purchase of a mini street sweeper, when the City is awarded requested funds in FY 2025/26, and enter into a purchase agreement/order with Municipal Maintenance Equipment, Inc. for the mini street sweeper.

Finance

5. Accept the monthly disbursement and investment report for March 2025 Recommendation: Accept claim disbursements in the amount of $17,837,431 and the investment report for the month of March 2025.

Fire

6. Adopt Ordinance No. 2293 designating Fire Hazard Severity Zones Recommendation: Adopt Ordinance No. 2293 designating Fire Hazard Severity

City Council Minutes Page 3 of 8 May 6, 2025
Zones.

7. Adopt a resolution authorizing the Livermore-Pleasanton Fire Department to join Bay Cities Joint Powers Insurance Authority
Recommendation: Adopt Resolution No. 2025-017 authorizing the Livermore- Pleasanton Fire Department to join Bay Cities Joint Powers Insurance Authority.

Library and Recreation

8. Adopt a resolution authorizing the submittal of an application to the Alameda County Transportation Commission for Measure BB Funds for the Pleasanton Rides Door-to-Door senior transportation program
Recommendation: Adopt Resolution No. 2025-018 authorizing the submittal of an application to the Alameda County Transportation Commission for Measure BB Funds for the Pleasanton Rides Door-to-Door senior transportation program.

9. Approve the first amendment to the memorandum of understanding with the Livermore Amador Valley Transit Authority (LAVTA) providing 35 percent of Pleasanton’s Alameda County Transportation Commission (ACTC), Measure BB funding to LAVTA for paratransit services annually to maintain the operation of American with Disabilities Act (ADA) transportation services for Pleasanton residents for Fiscal Years (FY) 2025/26 and 2026/27
Recommendation: Approve the first amendment to the memorandum of understanding with the Livermore Amador Valley Transit Authority (LAVTA) providing 35 percent of Pleasanton’s Alameda County Transportation Commission (ACTC), Measure BB funding to LAVTA for paratransit services annually to maintain the operation of American with Disabilities Act (ADA) transportation services for Pleasanton residents for Fiscal Years (FY) 2025/26 and 2026/27.

Police

Item 10 was removed from Consent Calendar for further discussion.

Public Works

11. Approve plans and specifications, review bids, and award a construction contract to Sierra Nevada Construction, Inc. in the amount of $293,007 for the Annual Slurry Seal Project, CIP No. 25504, and approve budget amendments in the Gas Tax Fund
Recommendation:

1. Approve plans and specifications, review bids, and award a construction contract for the Annual Slurry Sealing of Various Streets Project, CIP No.

City Council Minutes Page 4 of 8 May 6, 2025
25504, to Sierra Nevada Construction, Inc., of Sparks, NV, for the low bid amount of $293,007.

2. Authorize the City Manager to enter into the construction contract with Sierra Nevada Construction, Inc.

3. Authorize the Director of Public Works to approve and execute contract change orders for a project contingency amount not to exceed $29,301 (approximately 10 percent of the contract).

4. Approve budget amendments in the Gas Tax Fund (Fund 160), transferring $400,000 from the Annual Slurry Sealing of Various Streets Project, (CIP No. 25504), to the Annual Street Resurfacing & Reconstruction Project, (CIP No. 25503).

12. Approve a professional services agreement with Wood Rodgers, Inc. for design and construction management services for the not-to-exceed amount of $406,768 (inclusive of a 15 percent contingency) for the Emergency Power Improvements Utility System, CIP No. 21162, and appropriate $272,000 from Fund 421 Water Replacement CIP
Recommendation:

1. Approve a professional services agreement with Wood Rodgers, Inc. for design and construction management services for a not-to-exceed amount of $406,768 for the Emergency Power Improvements Utility System, CIP No. 21162.

2. Authorize the City Manager to execute the professional services agreement.

3. Appropriate $272,000 from Fund 421 Water Replacement CIP to the Emergency Power Improvements Utility System, CIP No. 21162.

13. Accept public improvements performed by Golden State Construction & Utility, Inc. for the Bernal Avenue 18-Inch Water Main (F-4 Line) and Turnout No. 1 Improvements, CIP No. 24172 and authorize the return of the remaining funding to the fund balance
Recommendation:

1. Accept the construction of the project as complete and authorize the City Clerk to file a Notice of Completion.

2. Authorize the release of the retention in the amount of $86,175.15 to Golden State Construction & Utility, Inc. 30 days after the recordation of the Notice of Completion.

3. Authorize the return of the project’s remaining balance of $233,343 to the Water Replacement CIP (Fund 421) reserve balance.

14. Approve a professional services agreement with Carlson Management, Inc. for staff augmentation and construction management services for the not-to-exceed

City Council Minutes Page 5 of 8 May 6, 2025
amount of $282,500
Recommendation: Approve a professional services agreement with Carlson Management, Inc. for on-call construction management, resident engineering and inspection services for the not-to-exceed amount of $282,500.

MEETING OPEN TO THE PUBLIC

15. Oath of Office for new Commission and Committee Members Mayor Balch introduced the new members to the City's commission and committees. The City Clerk administered the oath of office.

16. Presentation of a Proclamation recognizing May 2025 as Older Americans Month Councilmember Testa presented the proclamation.

Item 16b: Presentation of Mayor's recognition award to recipient James Paxson.

17. Public Comment regarding items not listed on the agenda – Speakers are limited to 3 minutes.

Mayor Balch opened public comment. The following individuals provided comment:

Jeanette Moore, Mary Velisano, Samir Rajguru, Sara Walsh, Rishabh Praveen, Shivansh Bansal, Diane Catalano Rodriguez, Sergey Starkov, Michael Weber, Cameron Gallup and Sunnyn Meson, Aanya Shenoi, Asim Ruhela, Jim Lehrman, Jake Nguyen, Joshua Dai, Anika Nicolas, Omid Sarabi, Kriti Raj, Rajeev Bansal, Jaya Bansal, Linda Kelly, Ernest Zhang, Gabriel Thompson, Bhagya Arora.

Mayor Balch closed the public comment.

Mayor Balch called a recess at 9:00 p.m. and reconvened the meeting at 9:10 p.m.

PUBLIC HEARINGS AND OTHER MATTERS

18. Continued from April 15, 2025 - Review of the Zoning Administrator's approval of a Sign Design Review Application (P24-0731) to install new monument, wall, canopy, and pump signage as part of a rebranding for the Gulf gas station located at 4212 First Street
Recommendation: Review of the Zoning Administrator's approval of a Sign Design Review Application (P24-0731) to install new monument, wall, canopy, and pump signage as part of a rebranding for the Gulf gas station located at 4212 First Street.

Presentation by Eric Luchini, Senior Planner.

City Council Minutes Page 6 of 8 May 6, 2025
Project applicant Guy Houston provided comments.

Mayor Balch opened public comment. The following individuals provided comment: Bill Wheeler, Doug Miller, Debbie Wallace, Linda Kelly.

Mayor Balch closed the public comment.

MOTION 1: It was m/s by Testa/Nibert to approve the staff recommendation with a modification to the condition of approval that the fascia of the canopy background color be a white, gray or tan background with the "disc" logo be modified. The motion failed by the following vote:

Ayes: Councilmembers Nibert, Testa
Noes: Councilmembers Eicher, Gaidos, Mayor Balch

Absent: None

MOTION 2: It was m/s by Balch/Eicher to accept the staff recommendation with a revised monument sign in white. Motion failed by the following vote:

Ayes: Councilmember Eicher, Mayor Balch
Noes: Councilmembers Gaidos, Nibert, Testa

Absent: None

MOTION 3a: It was m/s by Gaidos/Eicher to approve the monument signage modification with white background. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None

MOTION 3b: It was m/s by Gaidos/Eicher to continue review of the canopy design to a future Council meeting within the next 90 days after the monument sign modification work is completed. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None

MOTION 3c: It was m/s by Gaidos/Eicher to approve all other remaining elements of the application excluding the monument sign and canopy as they were addressed in the previous motions. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None

Mayor Balch called a recess at 10:22 p.m. and reconvened the meeting at 10:28 p.m.

City Council Minutes Page 7 of 8 May 6, 2025
The City Council amended the agenda regarding items 10 and 20.

MOTION: It was m/s by Balch/Gaidos to continue Item 10 "Receive annual Military Equipment Use Report for 2024; introduce an ordinance amending Ordinance No. 2279 to amend the Pleasanton Police Department's Military Equipment Use Policy to add equipment to the Policy's military equipment inventory; and adopt a resolution accepting the annual Military Equipment Use Report for 2024 determining that the Police Department's use of military equipment in 2024 complied with the standards of approval and renewing the Military Use Policy" to the May 20, 2025, City Council regular meeting.

Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None

MOTION: It was m/s by Balch/Gaidos to continue Item 20 "Receive an update on the Police Department’s operations, services and activities" to the June 3, 2025, regular City Council meeting. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None

19. Receive the Water and Recycled Water Cost of Service Study and Rate Design Analysis, approve a rate structure that includes uniform consumption-based variable rates and full fixed charge recovery of Zone 7 fixed costs, and approve changes to customer discount programs based on low-income eligibility Recommendation:

1. Receive the water and recycled water cost of service study and rate design analysis.

2. Approve rate structure, including uniform consumption-based variable charges for all customer classes and full fixed charge recovery of Zone 7 fixed costs.

3. Accept staff recommendations to discontinue the senior discount program and to continue to offer the discount program to qualified low-income customers with less than 30 CCF bi-monthly usage.

Presentation by Water Resource Economics.

Mayor Balch opened public comment. The following individuals provided comment:

Jamie Yee, Vicki LaBarge.

Mayor Balch closed the public comment.

Mayor Balch called a recess at 12:17 a.m. and reconvened at 12:25 a.m.

City Council Minutes Page 8 of 8 May 6, 2025
MOTION: It was m/s by Gaidos/Nibert to approve the recommended uniform variable charge for all customers at 100% of Zone 7 fixed costs recovered on fixed charge, with further analysis about a senior discount program and low income discount program when the item is next brought to the City Council. Motion passed by the following vote:

Ayes: Councilmembers Eicher, Gaidos, Nibert, Testa, Mayor Balch Noes: None

Absent: None

20. Receive an update on the Police Department’s operations, services and activities Item continued to the City Council meeting on June 3, 2025.

10. Receive annual Military Equipment Use Report for 2024; introduce an ordinance amending Ordinance No. 2279 to amend the Pleasanton Police Department's Military Equipment Use Policy to add equipment to the Policy's military equipment inventory; and adopt a resolution accepting the annual Military Equipment Use Report for 2024 determining that the Police Department's use of military equipment in 2024 complied with the standards of approval and renewing the Military Use Policy
Item continued to the City Council meeting on May 20, 2025.

MATTERS INITIATED BY COUNCIL

By majority consensus, Mayor Balch requested an estimate of how much it would cost to update a sign ordinance.

COUNCIL REPORTS
Councilmembers reported on regional and local meetings attended.

ADJOURNMENT

Mayor Balch adjourned the meeting at 12:50 a.m.

______________________
Jocelyn Kwong, City Clerk

Item #3

CITY COUNCIL AGENDA REPORT
June 17, 2025
Community Development
TITLE: ACTIONS OF THE ZONING ADMINISTRATOR AND PLANNING

COMMISSION
P25-0199, Basavaraj Karadakal
Application for Administrative Design Review approval to legalize the approximately 655-square-foot second floor of the residence and install new windows on the north and south elevations of the second floor located at 3942 Churchill Drive.

Project Information:

Existing floor area: 1,173 square feet
Total floor area with addition: 1,828 square feet
Lot size: 7,013 square feet
Existing floor area ratio: 16.73 percent
Total floor area ratio with addition: 26.07 percent
Approved. (14 days)
PUD-136-X, Cecily Barclay / Simon Property Group
Zoning Administrator approval for a one-year time extension of an application for Planned Unit Development (PUD) Development Plan approval to construct 360 multi- family apartment units and related site improvements, including a new parking structure located at 1008 Stoneridge Mall Road.

Approved. (1 day)
P25-0216, Satpati Sayantan
Application for Administrative Design Review to construct an approximately 699-square- foot addition to the rear of an existing residence located at 5598 Corte Sonora Project Information:

Existing floor area: 2,490
Total floor area with addition: 3,189 square feet
Lot size: 10,719 square feet
Existing floor area ratio: 23.23 percent
Total floor area ratio with addition: 29.75 percent
Approved. (18 days)

PUD-82-16-23M/P25-0193, Olivia Zhan
Applications for a Planned Unit Development (PUD) Minor Modification to the approved PUD development plan (PUD-82-16) and for Administrative Design Review (P25-0193) for the following at 826 Gray Fox Circle: 1) to modify the existing PUD approved building envelope in the front of the project site for the proposed addition; 2) to convert the approximately 594-square foot existing garage to living space, construct a 307-square foot addition, and a new 745-square foot attached garage. (Garage square footage not included in floor area ratio calculation.)
Project Information:

Existing floor area: 3,622 square feet
Total floor area with addition: 4,523 square feet
Lot size: 36,014 square feet
Existing floor area ratio: 10.06 percent
Total floor area ratio with addition: 12.56 percent
Approved. (23 days)
P25-0221, Brent Silacci
Application for Administrative Design Review to construct a new approximately 702- square-foot second-story addition to the north of an existing residence located at 4919 Drywood Street.

Project Information:

Existing floor area: 1,806 square feet
Total floor area with addition: 2,508 square feet
Lot size: 6,500 square feet
Existing floor area ratio: 27.78 percent
Total floor area ratio with addition: 38.58 percent
Approved. (25 days)
P25-0232, Chinar Desai
Application for Administrative Design Review approval to construct an approximately 37-square-foot single-story addition to the front and an approximately 288-square-foot single-story addition to the southwest of the residence located at 3980 Fairlands Drive.

Project Information:

Existing floor area: 2,274 square feet
Total floor area with addition: 2,599 square feet
Lot size: 6,704 square feet
Existing floor area ratio: 33.92 percent
Total floor area ratio with addition: 38.77 percent
Approved. (9 days)

Prepared by: Submitted by: Approved by:

Melinda Denis
Zoning Administrator
Ellen Clark
Director of Community
Development
Gerry Beaudin
City Manager

Item #4

CITY COUNCIL AGENDA REPORT

June 17, 2025
Community and Economic Development

TITLE: APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE

PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL CEQA SERVICES

WITH FIRSTCARBON SOLUTIONS, KIMLEY-HORN, RINCON CONSULTING,

RANEY PLANNING AND MANAGEMENT, AND STANTEC FOR A NOT-TO- EXCEED AGGREGATE TOTAL OF $1,500,000

SUMMARY
The Community Development Department (CDD) is responsible for reviewing land development proposals throughout the city. Development entitlements often require review for compliance with the California Environmental Quality Act (CEQA) and its guidelines. In 2021, the City Council approved a Professional Services Agreement for on-call environmental review services as needed for development applications and, on occasion, City projects that necessitate CEQA review. The current on-call contracts expire in June 2025. Staff is recommending approval of a new set of on-call Professional Services Agreements for CEQA, under a three-year agreement through June 2028. This includes contracts with the two existing professional services firms and adding three additional qualified firms to the on-call list to expand the roster and overall capacity to perform needed work. Most work performed under this contract is expected to be related to development applications, and therefore fully cost- recovered from applicants.

RECOMMENDATION

1. Approve Professional Services Agreements with FirstCarbon Solutions, Kimley-Horn, Rincon Consulting, Raney Planning and Management, and Stantec to provide on-call CEQA professional services on an as-needed basis. The total aggregate amount for all contracts shall not exceed $1,500,000 for the term of the agreements (Fiscal Years 2025/26 through FY 2027/28), with the option of up to two one-year extensions.

2. Authorize the City Manager to execute the attached contracts.

3. Authorize the Director of Community Development to approve task authorizations up to $100,000 for CEQA services funded entirely by a project applicant and up to $25,000 for CEQA services funded by the City.

4. Authorize the City Manager to approve task authorizations up to $300,000 for CEQA services funded entirely by a project applicant, and up to $100,000 for services funded by the City.

BACKGROUND
When a development application is in the pipeline for review or a City project is being implemented, one of the steps is environmental review. Certain environmental review can be completed by City staff (e.g., categorical exemption determination, notices of exemption, etc.); however, staff uses CEQA consultants for most other environmental reviews (e.g., Initial

Studies/Negative Declarations, CEQA conformance analyses, and Environmental Impact Reports). Having a list of on-call consultants has helped the City establish consistent review, secure high-quality and readily available qualified consultants, and expedite the CEQA process by eliminating the necessity of issuing a Request for Proposals (RFP) for each project.

The current on-call consultant list includes two consultants (FirstCarbon Solutions and Rincon Consulting) that the City first approved as part of an on-call agreement authorized by the City Council in January 2021. The current contracts expire on June 30, 2025, so the City is looking to secure new contracts for the next three years (FY 2025/26 through FY 2027/28), with the option of up to two additional one-year extensions. In 2021, the City only elected to have three on-call contracts in the prior cycle; however, staff is seeking to expand that list to five contracts to provide additional capacity. It is advantageous to the City to have multiple firms available to limit conflicts of interest and have increased availability/expedited timelines as on-call needs arise.

In March 2025, CDD staff posted a Request for Qualifications for environmental consulting firms for on-call services and received 13 responses. Existing firms on the list were required to resubmit Statement of Qualifications (SOQs) to remain on the on-call list. Selection criteria included, but were not limited to:
• Understanding of the required scope of services demonstrated through the consultant’s stated approach to the Scope of Work.
• Consultant’s technical expertise and ability to prepare CEQA documents in communities similar to Pleasanton, for a diversity of residential, commercial, industrial, and other projects, including both project- and program-level analyses. • Qualifications, relevant experience, and abilities of the overall consultant/subconsultant team, and the specific personnel to be assigned by the consultant. • Overall costs and hourly rates associated with the consultant’s proposal.

City staff reviewed the 13 proposals and interviewed five firms (existing consultants were not interviewed, since staff was familiar with their teams and work products). Staff recommends re- establishing on-call contracts with FirstCarbon Solutions and Rincon Consulting (Attachments 1-2). These two firms have completed several projects for the City over the past few years, and have worked diligently, effectively managed projects, and provided quality CEQA documents to the City. In addition, staff recommends establishing on-call contracts with three other firms deemed most qualified based on their SOQs, interviews, and references: Kimley-Horn, Raney Planning and Management, Inc., and Stantec (Attachments 3-5).

DISCUSSION
Projects that require CEQA review are predominantly private development projects, although certain City projects may also require CEQA, such as adopting plans and policies (e.g., the Housing Element and other major policy documents) or City-sponsored capital projects. The on-call list can be used to efficiently solicit consultant services for both developer- and City- initiated work. The City has seen a steady volume of development applications requiring CEQA review, and anticipates that volume to continue over the next two to three years. However, as noted below, there is no obligation or guarantee of work for consultants under the contract, and so if application volumes fall, there is no liability to the City for having the on-call contracts in place.

On-call services are performed as needed. When there is a need for CEQA professional services, the Director of Community Development may select one of the established on-call consultants based on associated experience, or staff may request a scope of work from multiple consultants from the on-call pool. Staff will then review the scope of work and select the most appropriate firm.

Funding
Funding for CEQA review of private development projects is provided by the project applicant(s). In each case, the City establishes a Reimbursement Agreement with the applicant, which covers the full cost of the consultant work, and in most cases, also includes a 25 percent administrative fee as outlined in the Master Fee Schedule. For City-sponsored projects, staff will review and negotiate the final scope of work and cost, along with review of budget availability, before authorization of any work.

Staff recommends establishing task authorization approval limits at the same amounts approved under the current on-call CEQA contracts. The total value of work authorized under the existing contracts in the years since their inception (approximately four and a half years) is $685,173, of which $599,722 (approximately 88 percent) has been cost-recovered from applicants.

Staff recommends the City Council authorize the Director of Community Development to approve task authorizations up to $100,000 for CEQA services funded entirely by a project applicant, and up to $25,000 for CEQA services funded by the City. Additionally, staff recommends the City Council authorize the City Manager to approve task authorizations up to $300,000 for CEQA services funded entirely by a project applicant, and up to $100,000 for services funded by the City. This will allow the work for most applicant-funded CEQA to get underway more quickly, reducing delays in processing applications. For more significant projects, any contract over $300,000 will continue to require City Council authorization (e.g., Environmental Impact Reports depending on the full scope).

Work authorized that would be paid for by City funds would be subject to the typical authorization limits under the City’s purchasing policy. Funding/budget allocation for any such work would need to be identified and approved at the time the work was authorized, or be subject to separate budget approval, per typical City policies and procedures.

Consultants
The recommended roster of on-call consultants is based on the quality of each firm's responses in areas of project management, communication with staff, understanding of local conditions, breadth of technical experience, cost, and capacity to meet City requests and project timeframes. Further, it is based on City staff experience with the firms and reference calls with other Bay Area Cities who have worked with the firms. Notably, each of the firms selected is highly qualified to provide CEQA consulting services. Three of the firms have done CEQA projects recently for the City: FirstCarbon, Rincon, and Raney Planning and Management. All have provided similar services to municipalities in the East Bay.

The creation of the on-call list does not obligate the City to offer any or all of the consultants a minimum amount of work during the contract period; nor does it preclude the City, should the scope of work or nature of the project demand it, from conducting a separate solicitation for

proposals from firms other than those on the on-call list.

Terms
The recommended term of the professional service agreements is three years (FY 2025/26 through FY 2027/28) with up to two additional one-year extensions if the performance of the firm(s) is satisfactory. The aggregate total contract for all five firms, over the initial three-year contract period, will be a not-to-exceed amount of $1,500,000. Funding for each individual task authorization will be identified and secured at the time of authorization (funding sources may be applicant reimbursements, budgeted and available Professional Services line items, or budgeted and available Capital Improvement Program projects).

EQUITY AND SUSTAINABILITY
CEQA review of projects is required by State law. Selecting a list of on-call consultants allows the required review to occur in an expedited manner. CEQA review is meant to inform decision-makers and the public about potential environmental effects of a project and prevent significant, avoidable damage. By its nature, it is intended to protect the environment and can be used to ensure that vulnerable communities are not disproportionately burdened by harmful environmental impacts.

OUTREACH
As a routine matter of business, no public outreach was conducted on this item. The Request for Qualifications was posted on the City’s bid website for all potential consultants to view the item.

STRATEGIC PLAN ALIGNMENT
Approval of this action advances the ONE Pleasanton strategic plan goal of Investing in Our Environment through its focus on environmental stewardship.

FISCAL IMPACT
For CEQA services associated with private development projects, work under these on call agreements will be assigned as-needed and fully funded by the applicant through reimbursement agreements. City-sponsored projects are funded through specific Capital Improvement Project (CIP) funds and the Community Development Department (CDD) operating budget, depending on the work to be performed. The current CDD operating budget includes $125,000 in funding for planning-related professional services (00130301-430101 and 00130302-430101), and the upcoming biennial budget is anticipated to include $100,000 annually in these line items, if approved as recommended. These funds are available to be used for City-sponsored planning projects, including environmental review.

There is no new financial impact related to the on-call agreements, as budget for specific work will be assigned as available through the CIP, approved operational budgets, and reimbursement agreements with project applicants.

Prepared by: Submitted by: Approved by:

Megan Campbell, Associate
Planner
Ellen Clark, Director of Community
Development

Gerry Beaudin, City
Manager

Attachments:

1. FCS CEQA On-Call Agreement

2. Rincon CEQA On-Call Agreement

3. Raney CEQA On-Call Agreement

4. Stantec CEQA On-Call Agreement

5. Kimley-Horn CEQA On-Call Agreement

ATTACHMENT 1

PROFESSIONAL SERVICES AGREEMENT
T
HIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into this 1st day of July 2025, between the CITY OF PLEASANTON, a municipal corporation (“City”), and FCS International, Inc., dba First Carbon Solutions (FCS), whose address is 2999 Oak Road, Suite 250, Walnut Creek, CA, 94597 and telephone number is (415) 713-5223, (“Consultant”).

RE
CITALS
A. C
onsultant is qualified to and experienced in providing on-call environmental review services on an as-needed basis for the purposes specified in this Agreement.

B. C
ity finds it necessary and advisable to use the services of the Consultant for the purposes provided in this Agreement.

NO
W THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Consultant agree as follows:

1. Consultant’s Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services and furnish the materials, reports, and drawings related to the preparation of environmental review documents pursuant to California Environmental Quality Act (CEQA) and its Guidelines, as hereinafter set forth:
a. Consultant shall perform all work described in the Scope of Work which will be submitted prior to authorization to proceed on individual projects. b. Consultant shall meet with City staff, other pertinent agencies, and/or landowners as necessary to complete the scope of work outlined in Section 1(a) above. c. The City retains the right to select other consultants for services based on City needs.

2. City Assistance, Facilities, Equipment and Clerical Support. In order to assist Consultant in this work, City shall provide, if necessary, relevant application materials and related reports, any existing plans of the area on file, necessary direction, and review of consultant-submitted draft materials within a reasonable time. Other City services shall be as mutually agreed to by the City and consultant as part of an authorized Scope of Work.

3. Term. This contract shall commence on the date written above and shall expire on June 30, 2028, with up to two additional one-year extensions. Work authorizations issued by the City prior to the expiration of the term of the Agreement may be completed by Consultant after the term of this Agreement.

4. Compensation. For the as-needed services to be rendered, City shall pay Consultant on time- and-materials based on the rate schedule per Exhibit A, which is attached and incorporated into this agreement. Exhibit A may be amended on an annual basis at the start of the new fiscal year (July 1). Individual projects covered by this contract shall require separate proposals and shall

not exceed the cost estimate submitted. Partial payment shall be made on a monthly basis in proportion to the percentage of work completed, upon receipt of Consultant’s invoice.

a. Invoices submitted to City must contain a brief description of work performed, percentage of contract time used, percentage of contract amount expended and City reference numbers as applicable: Account No., Contract No., and Project No. Payment shall be made within thirty (30) days of receipt of Consultant’s invoice and approved by City.

b. Upon completion of work and acceptance by City, Consultant shall within sixty (60) days submit final invoicing for payment.

5. Sufficiency of Consultant’s Work. All work product and all other documents prepared by Consultant shall be adequate and sufficient to meet the purposes for which they are prepared.

6. Ownership of Work. All work product and all other documents completed or partially completed by Consultant in the performance of this Agreement shall become the property of the City. All materials shall be delivered to the City upon completion or termination of the work under this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. Consultant shall keep materials confidential. Materials shall not be used for purposes other than performance of services under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.

7. Changes. City may request changes in the scope of services to be provided by Consultant.

Any changes and related fees shall be mutually agreed upon between the parties and subject to a written amendment to this Agreement.

8. Consultant’s Status. In performing the obligations set forth in this Agreement, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees and are not agents or employees of City.

9. Termination for Convenience of City. The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the work actually performed at the time the notice of termination is received.

10. Non-Assignability. The Consultant shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subcontractors.

11. Indemnity and Hold Harmless. Consultant shall defend, indemnify, and hold harmless, the City and its officers, agents and employees from and against all claims, losses, damage, injury, and liability for damages arising from, or alleged to have arisen from, errors, omissions, negligent or wrongful acts of the Consultant in the performance of its services under this

Agreement, regardless of whether the City has reviewed or approved the work or services which has given rise to the claim, loss, damage, injury or liability for damages. This indemnification shall extend for a reasonable period of time after completion of the project as well as during the period of actual performance of services under this Agreement. The City’s acceptance of the insurance certificates required under this Agreement does not relieve the Consultant from its obligation under this paragraph.

12. Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named as additional insureds under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney.

The policy shall state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Consultant and its subconsultants, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all of Consultant’s employees, in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

d. Professional Liability Insurance. Professional liability insurance in the amount of $2,000,000.

e. Certificate of Insurance. Consultant shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusions. These provisions do not apply to Professional Liability.

h. Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited naming additional insureds.

13. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To Consultant: FirstCarbon Solutions To City: City Manager Attn: Mary Bean City of Pleasanton
2999 Oak Road, Suite 250 P.O. Box 520
Walnut Creek, CA 94597 Pleasanton, CA 94566

14. Conformance to Applicable Laws. Consultant shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.

15. Licenses, Certifications and Permits. Prior to the City’s execution of this Agreement and prior to the Consultant’s engaging in any operation or activity set forth in this Agreement, Consultant shall obtain a City of Pleasanton business license, which must be kept in effect during the term of this Agreement. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement.

16. Records and Audits. Consultant shall maintain all records regarding this Agreement and the services performed for a period of three years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit.

17. Confidentiality. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.

18. Conflicts of Interest. Consultant covenants that other than this Agreement, Consultant has no financial interest with any official, employee or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner of degree by the performance of Consultant’s services under this Agreement. If such an interest arises, Consultant will immediately notify the City.

19. Waiver. In the event either City or Consultant at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation.

20. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue in the applicable court or forum for Alameda County.

21. No Personal Liability. No official or employee of City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount due Consultant.

22. Exhibits. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

23. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

24. Scope of Agreement. This writing constitutes the entire Agreement between the parties.

Any modification to the Agreement shall be in writing and signed by both parties.

THIS AGREEMENT executed the date and year first above written.

CITY OF PLEASANTON CONSULTANT

__________________________ By: __________________________ Gerry Beaudin, City Manager Signature

ATTEST: __________________________
Print name
__________________________
Jocelyn Kwong, City Clerk Its: __________________________ Title

Approved as to form:

_____________________________ By: __________________________ Daniel G. Sodergren, City Attorney Signature

__________________________
Print name

Its: __________________________
Title

[If Consultant is a corporation, signatures must comply with California Corporations Code §313]

Rev. 11/23

EXHIBIT A

2025 FEE SCHEDULE—FIRSTCARBON SOLUTIONS
FCS International, Inc., doing business as FirstCarbon Solutions (FCS), is a leading provider of environmental and regulatory compliance, planning and entitlement, air quality and greenhouse gas emissions, biological and cultural resources management, noise management, restoration planning and monitoring, and energy, sustainability, and carbon management services. Compensation is based on the following fee schedule and charges.

FCS Personnel Hourly Labor Rate ($)
President $320–$340
Director/Vice President $270–$320
Legal Counsel $220–$260
Associate Director/Senior Team Leader $220–$270
Senior Project Manager/Senior Scientist/Senior Regulatory Scientist $180–$240 Project Manager/Scientist/Regulatory Scientist $140–$190 Assistant Project Manager/Assistant Scientist/Assistant Regulatory Scientist $120–$140 Environmental Analyst/Technical Analyst/Regulatory Analyst $90–$120 Senior Graphic Designer/Geographic information System (GIS) Manager $150–$210 Graphic Designer/GIS/Computer-aided Design and Drafting Specialist $110–$150 Publications Coordinator/Technical Editor $110–$150
Word Processor $95–$130
Archaeological/Paleontological Monitor I/II $80–$130
Archaeological/Paleontological Monitor III $130–$160
Biological Monitor I/II $95–$130
Biological Monitor III $130–$160
Reprographics Assistant/Intern $70–$90
Administrative Assistant/Accounting/Clerical $70–$110
Other Labor Rates
Labor rates for expert testimony, litigation support, and depositions/court appearances will be billed at a minimum of two times the above rates. If additional services are authorized during the performance of a contract, compensation will be based on the fee schedule in effect at the time the services are authorized.

Direct Expenses
Direct costs and out-of-pocket expenses are billed as follows:

1. Out-of-pocket expenses, including, but not limited to, travel, messenger service, reprographics, lodging, meals, blueprint, reproduction, and photographic services: Cost, as charged to FCS, plus a 10 percent administrative fee.

2. Subcontractors’ fees: Cost, as charged to FCS, plus a 15 percent administrative fee.

3. Passenger Cars: $0.70 per mile.

4. Four-wheel-drive vehicles: $95.00 per day plus $0.70 per mile.

5. Records checks: Fees vary by facility and project.

6. Museum curation: Fees vary by city and project.

7. Cultural resources storage/curation of fossil and artifact collections: Cost, as charged to FCS, plus a 10 percent administrative fee.

8. Per Diem: Fees charged at the USA Federal (GSA) Rate. Lodging surcharge may apply in high-rate areas.

9. US Fish and Wildlife Service/California Department of Fish and Wildlife impacts or mitigation fees: Cost, as charged to FCS, plus a 10 percent administrative fee.

Terms
Compensation and direct expenses are invoiced monthly and payable upon receipt or as codified in project-specific contract.

Rates effective January 1, 2025

ATTACHMENT 2

PROFESSIONAL SERVICES AGREEMENT
T
HIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into this 1st day of July 2025, between the CITY OF PLEASANTON, a municipal corporation (“City”), and Rincon Consultants, Inc., whose address is 66 Franklin St., Suite 300, Oakland, CA, 94607 and telephone number is (510) 671-0175, (“Consultant”).

RE
CITALS
A. C
onsultant is qualified to and experienced in providing on-call environmental review services on an as-needed basis for the purposes specified in this Agreement.

B. C
ity finds it necessary and advisable to use the services of the Consultant for the purposes provided in this Agreement.

NO
W THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Consultant agree as follows:

1. Consultant’s Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services and furnish the materials, reports, and drawings related to the preparation of environmental review documents pursuant to California Environmental Quality Act (CEQA) and its Guidelines, as hereinafter set forth:
a. Consultant shall perform all work described in the Scope of Work which will be submitted prior to authorization to proceed on individual projects. b. Consultant shall meet with City staff, other pertinent agencies, and/or landowners as necessary to complete the scope of work outlined in Section 1(a) above. c. The City retains the right to select other consultants for services based on City needs.

2. City Assistance, Facilities, Equipment and Clerical Support. In order to assist Consultant in this work, City shall provide, if necessary, relevant application materials and related reports, any existing plans of the area on file, necessary direction, and review of consultant-submitted draft materials within a reasonable time. Other City services shall be as mutually agreed to by the City and consultant as part of an authorized Scope of Work.

3. Term. This contract shall commence on the date written above and shall expire on June 30, 2028, with up to two additional one-year extensions. Work authorizations issued by the City prior to the expiration of the term of the Agreement may be completed by Consultant after the term of this Agreement.

4. Compensation. For the as-needed services to be rendered, City shall pay Consultant on time- and-materials based on the rate schedule per Exhibit A, which is attached and incorporated into this agreement. Exhibit A may be amended on an annual basis at the start of the new fiscal year (July 1). Individual projects covered by this contract shall require separate proposals and shall

not exceed the cost estimate submitted. Partial payment shall be made on a monthly basis in proportion to the percentage of work completed, upon receipt of Consultant’s invoice.

a. Invoices submitted to City must contain a brief description of work performed, percentage of contract time used, percentage of contract amount expended and City reference numbers as applicable: Account No., Contract No., and Project No. Payment shall be made within thirty (30) days of receipt of Consultant’s invoice and approved by City.

b. Upon completion of work and acceptance by City, Consultant shall within sixty (60) days submit final invoicing for payment.

5. Sufficiency of Consultant’s Work. All work product and all other documents prepared by Consultant shall be adequate and sufficient to meet the purposes for which they are prepared.

6. Ownership of Work. All work product and all other documents completed or partially completed by Consultant in the performance of this Agreement shall become the property of the City. All materials shall be delivered to the City upon completion or termination of the work under this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. Consultant shall keep materials confidential. Materials shall not be used for purposes other than performance of services under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.

7. Changes. City may request changes in the scope of services to be provided by Consultant.

Any changes and related fees shall be mutually agreed upon between the parties and subject to a written amendment to this Agreement.

8. Consultant’s Status. In performing the obligations set forth in this Agreement, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees and are not agents or employees of City.

9. Termination for Convenience of City. The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the work actually performed at the time the notice of termination is received.

10. Non-Assignability. The Consultant shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subcontractors.

11. Indemnity and Hold Harmless. Consultant shall defend, indemnify, and hold harmless, the City and its officers, agents and employees from and against all claims, losses, damage, injury, and liability for damages arising from, or alleged to have arisen from, errors, omissions, negligent or wrongful acts of the Consultant in the performance of its services under this

Agreement, regardless of whether the City has reviewed or approved the work or services which has given rise to the claim, loss, damage, injury or liability for damages. This indemnification shall extend for a reasonable period of time after completion of the project as well as during the period of actual performance of services under this Agreement. The City’s acceptance of the insurance certificates required under this Agreement does not relieve the Consultant from its obligation under this paragraph.

12. Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named as additional insureds under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney.

The policy shall state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Consultant and its subconsultants, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all of Consultant’s employees, in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

d. Professional Liability Insurance. Professional liability insurance in the amount of $2,000,000.

e. Certificate of Insurance. Consultant shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusions. These provisions do not apply to Professional Liability.

h. Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited naming additional insureds.

13. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To Consultant: Rincon Consultants, Inc. To City: City Manager Attn: Abe Leider City of Pleasanton
66 Franklin St., Suite 300 P.O. Box 520
Oakland, CA 94607 Pleasanton, CA 94566

14. Conformance to Applicable Laws. Consultant shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.

15. Licenses, Certifications and Permits. Prior to the City’s execution of this Agreement and prior to the Consultant’s engaging in any operation or activity set forth in this Agreement, Consultant shall obtain a City of Pleasanton business license, which must be kept in effect during the term of this Agreement. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement.

16. Records and Audits. Consultant shall maintain all records regarding this Agreement and the services performed for a period of three years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit.

17. Confidentiality. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.

18. Conflicts of Interest. Consultant covenants that other than this Agreement, Consultant has no financial interest with any official, employee or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner of degree by the performance of Consultant’s services under this Agreement. If such an interest arises, Consultant will immediately notify the City.

19. Waiver. In the event either City or Consultant at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation.

20. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue in the applicable court or forum for Alameda County.

21. No Personal Liability. No official or employee of City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount due Consultant.

22. Exhibits. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

23. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

24. Scope of Agreement. This writing constitutes the entire Agreement between the parties.

Any modification to the Agreement shall be in writing and signed by both parties.

THIS AGREEMENT executed the date and year first above written.

CITY OF PLEASANTON CONSULTANT

__________________________ By: __________________________ Gerry Beaudin, City Manager Signature

ATTEST: __________________________
Print name
__________________________
Jocelyn Kwong, City Clerk Its: __________________________ Title

Approved as to form:

_____________________________ By: __________________________ Daniel G. Sodergren, City Attorney Signature

__________________________
Print name

Its: __________________________
Title

[If Consultant is a corporation, signatures must comply with California Corporations Code §313]

Rev. 11/23

EXHIBIT A

Rincon Consultants, Inc.

Effective January 1, 2025
Standard Fee Schedule for Environmental Sciences and Planning Services Professional, Technical
and Support Personnel*
Hourly Rate
January 1 –
December 31, 2025
January 1 –
December 31, 2026
January 1 –
December 31, 2027
Senior Principal $330 $342 $354
Principal $318 $329 $341
Director $318 $329 $341
Senior Supervisor II $302 $313 $324
Supervisor I $282 $292 $302
Senior Professional II $264 $273 $283
Senior Professional I $246 $255 $264
Professional IV $218 $226 $234
Professional III $203 $210 $217
Professional II $180 $186 $193
Professional I $160 $166 $172
Associate III $135 $140 $145
Associate II $121 $125 $129
Associate I $113 $117 $121
Field Technician $97 $100 $104
Technical Editor $152 $157 $162
Project Accountant $129 $134 $139
Billing Specialist $111 $115 $119
Publishing Specialist $124 $128 $132
Clerical $111 $115 $119
* Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts, data technology experts, and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $400.

Reimbursable Expenses
Direct Cost Rates
Photocopies – B/W $0.25 (single-sided), $0.45 (double-sided) Photocopies – Color $1.55 (single-sided), $3.10 (double-sided) Photocopies – 11” by 17” $0.55 (B/W), $3.40 (color)
Oversized Maps $8.50/square foot
Digital Production $15/CD, $20/flash drive
Light-Duty and Passenger Vehicles* $90/day
4WD and Off-Road Vehicles* $150/day
*Current IRS mileage rate for mileage over 50 and for all miles incurred in employee-owned vehicles.

Other Direct Costs. Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 16%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment, and vehicles other than covered by the above charges.

Annual Escalation. Standard rates subject to 3.5% annual escalation, on January 1.

Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt or as indicated in the contract provisions for the assignment. Invoices are delinquent if not paid within 10 days from receipt or per the contractually requi red payment terms.

Rincon Consultants, Inc.

Effective January 1, 2025
Equipment Rate
Environmental Site Assessment
Soil Vapor Extraction Monitoring Equipment $160
Four Gas Monitor $137
Flame Ionization Detector $110
Photo Ionization Detector $82
Hand Auger Sampler $62
Water Level Indicator, DC Purge Pump $46
CAPDash $7,500
Natural Resources Field Equipment
UAS Drone $300
Spotting or Fiberoptic Scope $170
Petterson Bat Ultrasound Detector/Recording Equipment $170 Sound Level Metering Field Package (Anemometer, Tripod and Digital Camera) $113 GPS (Sub‐meter Accuracy) $67
Infrared Sensor Digital Camera or Computer Field Equipment $57 Scent Station $23
Laser Rangefinder/Altitude $11
Pit‐fall Traps, Spotlights, Anemometer, GPS Units, Sterilized Sample Jar $9 Mammal Trap, Large/Small $1.55/$0.55
Water and Marine Resources Equipment
Boat (20 ft. Boston Whaler or Similar) $800
Multi Parameter Sonde (Temp, Cond, Turbidity, DO, pH) with GPS $170 Water Quality Equipment (DO, pH, Turbidity, Refractometer, Temperature) $62 Refractometer (Salinity) or Turbidity Meter $38
Large Block Nets $114
Minnow Trap $98
Net, Hand/Large Seine $57
Field Equipment Packages
Standard Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet, Safety Equipment, and Botanic Collecting Equipment)
$114
Remote Field Package (Digital Camera, GPS, Thermometer, Binoculars, Tablet and Mifi, Delorme Satellite Beacon, 24‐Hour Safety Phone)
$144
Amphibian/Vernal Pool Field Package (Digital Camera, GPS, Thermometer, Decon Chlorine, Waders, Float Tube, Hand Net, Field Microscope)
$170
Fisheries Equipment Package (Waders, Wetsuits, Dip Nets, Seine Nets, Bubblers, Buckets) $57 Underwater and Marine Sampling Gear (U/W Photo/Video Camera, Scuba Equipment (Tanks, BCD, Regulators, Wetsuits, etc.)
$57/diver
Marine Field Package (PFDs – Personal Flotation Devices, 100-foot Reel Tapes with Stainless Carabiners, Pelican Floats, Underwater Slates, Thermometer, Refractometer, Anemometer, Various Field Guides)
$100
Insurance, Hazard and Fees
Historic Research Fees $55
L&H Dive Insurance $57/diver
Level C Health and Safety $70/person

ATTACHMENT 3

PROFESSIONAL SERVICES AGREEMENT
T
HIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into this 1st day of July 2025, between the CITY OF PLEASANTON, a municipal corporation (“City”), and Raney Planning & Management, Inc., whose address is 1501 Sports Drive, Suite A, Sacramento, CA, 95834 and telephone number is (916) 267-1397, (“Consultant”).

RE
CITALS
A. C
onsultant is qualified to and experienced in providing on-call environmental review services on an as-needed basis for the purposes specified in this Agreement.

B. C
ity finds it necessary and advisable to use the services of the Consultant for the purposes provided in this Agreement.

NO
W THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Consultant agree as follows:

1. Consultant’s Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services and furnish the materials, reports, and drawings related to the preparation of environmental review documents pursuant to California Environmental Quality Act (CEQA) and its Guidelines, as hereinafter set forth:
a. Consultant shall perform all work described in the Scope of Work which will be submitted prior to authorization to proceed on individual projects. b. Consultant shall meet with City staff, other pertinent agencies, and/or landowners as necessary to complete the scope of work outlined in Section 1(a) above. c. The City retains the right to select other consultants for services based on City needs.

2. City Assistance, Facilities, Equipment and Clerical Support. In order to assist Consultant in this work, City shall provide, if necessary, relevant application materials and related reports, any existing plans of the area on file, necessary direction, and review of consultant-submitted draft materials within a reasonable time. Other City services shall be as mutually agreed to by the City and consultant as part of an authorized Scope of Work.

3. Term. This contract shall commence on the date written above and shall expire on June 30, 2028, with up to two additional one-year extensions. Work authorizations issued by the City prior to the expiration of the term of the Agreement may be completed by Consultant after the term of this Agreement.

4. Compensation. For the as-needed services to be rendered, City shall pay Consultant on time- and-materials based on the rate schedule per Exhibit A, which is attached and incorporated into this agreement. Exhibit A may be amended on an annual basis at the start of the new fiscal year (July 1). Individual projects covered by this contract shall require separate proposals and shall

not exceed the cost estimate submitted. Partial payment shall be made on a monthly basis in proportion to the percentage of work completed, upon receipt of Consultant’s invoice.

a. Invoices submitted to City must contain a brief description of work performed, percentage of contract time used, percentage of contract amount expended and City reference numbers as applicable: Account No., Contract No., and Project No. Payment shall be made within thirty (30) days of receipt of Consultant’s invoice and approved by City.

b. Upon completion of work and acceptance by City, Consultant shall within sixty (60) days submit final invoicing for payment.

5. Sufficiency of Consultant’s Work. All work product and all other documents prepared by Consultant shall be adequate and sufficient to meet the purposes for which they are prepared.

6. Ownership of Work. All work product and all other documents completed or partially completed by Consultant in the performance of this Agreement shall become the property of the City. All materials shall be delivered to the City upon completion or termination of the work under this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. Consultant shall keep materials confidential. Materials shall not be used for purposes other than performance of services under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.

7. Changes. City may request changes in the scope of services to be provided by Consultant.

Any changes and related fees shall be mutually agreed upon between the parties and subject to a written amendment to this Agreement.

8. Consultant’s Status. In performing the obligations set forth in this Agreement, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees and are not agents or employees of City.

9. Termination for Convenience of City. The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the work actually performed at the time the notice of termination is received.

10. Non-Assignability. The Consultant shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subcontractors.

11. Indemnity and Hold Harmless. Consultant shall defend, indemnify, and hold harmless, the City and its officers, agents and employees from and against all claims, losses, damage, injury, and liability for damages arising from, or alleged to have arisen from, errors, omissions, negligent or wrongful acts of the Consultant in the performance of its services under this

Agreement, regardless of whether the City has reviewed or approved the work or services which has given rise to the claim, loss, damage, injury or liability for damages. This indemnification shall extend for a reasonable period of time after completion of the project as well as during the period of actual performance of services under this Agreement. The City’s acceptance of the insurance certificates required under this Agreement does not relieve the Consultant from its obligation under this paragraph.

12. Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named as additional insureds under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney.

The policy shall state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Consultant and its subconsultants, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all of Consultant’s employees, in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

d. Professional Liability Insurance. Professional liability insurance in the amount of $2,000,000.

e. Certificate of Insurance. Consultant shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusions. These provisions do not apply to Professional Liability.

h. Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited naming additional insureds.

13. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To Consultant: Raney Planning & Management To City: City Manager Attn: Nick Pappani City of Pleasanton
1501 Sports Drive, Suite A P.O. Box 520
Sacramento, CA 95834 Pleasanton, CA 94566

14. Conformance to Applicable Laws. Consultant shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.

15. Licenses, Certifications and Permits. Prior to the City’s execution of this Agreement and prior to the Consultant’s engaging in any operation or activity set forth in this Agreement, Consultant shall obtain a City of Pleasanton business license, which must be kept in effect during the term of this Agreement. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement.

16. Records and Audits. Consultant shall maintain all records regarding this Agreement and the services performed for a period of three years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit.

17. Confidentiality. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.

18. Conflicts of Interest. Consultant covenants that other than this Agreement, Consultant has no financial interest with any official, employee or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner of degree by the performance of Consultant’s services under this Agreement. If such an interest arises, Consultant will immediately notify the City.

19. Waiver. In the event either City or Consultant at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation.

20. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue in the applicable court or forum for Alameda County.

21. No Personal Liability. No official or employee of City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount due Consultant.

22. Exhibits. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

23. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

24. Scope of Agreement. This writing constitutes the entire Agreement between the parties.

Any modification to the Agreement shall be in writing and signed by both parties.

THIS AGREEMENT executed the date and year first above written.

CITY OF PLEASANTON CONSULTANT

__________________________ By: __________________________ Gerry Beaudin, City Manager Signature

ATTEST: __________________________
Print name
__________________________
Jocelyn Kwong, City Clerk Its: __________________________ Title

Approved as to form:

_____________________________ By: __________________________ Daniel G. Sodergren, City Attorney Signature

__________________________
Print name

Its: __________________________
Title

[If Consultant is a corporation, signatures must comply with California Corporations Code §313]

Rev. 11/23

EXHIBIT A

EXHIBIT B
RANEY PLANNING & MANAGEMENT, INC.

SCHEDULE OF BILLING RATES

1501 Sports Drive, Ste A | Sacramento, CA 95834 | Phone: (916) 372-6100 www.raneymanagement.com

ENVIRONMENTAL AND PLANNING 2025 BILLING RATES
The following is a summary of Raney, a division of Raney Planning & Management , Inc. , Billing Rates for the provision of environmental and planning services. Please note that Raney will provide a complete scope of services and cost estimate by task based on hours, upon request.

Tim Raney, AICP, President $235/hour

Cindy Gnos, AICP, Senior Vice President $215/hour

Nick Pappani, Vice President $195/hour

Rod Stinson, Vice President $195/hour

Angela DaRosa, Division Manager $175/hour

Senior Associate $155/hour

Kevin Valente, AICP, Senior Associate $155/hour

Associate $135/hour

Administrative $85/hour

AIR QUALITY 2025 BILLING RATES
The following is a summary of the B illing Rates for the provision of air quality and GHG analysis services. Please note that Raney will provide a complete scope of services and cost estimate by task based on hours, upon request.

Rod Stinson, Air Quality Specialist $175/hour

Angela DaRosa, Air Quality Specialist $175/hour

Air Quality Technician $155/hour

OTHER COST INFORMATION
• Overhead charges for technical sub-consultants, travel, and copying/printing: 10% • Travel: Billed at cost
o It should be noted that Raney charges mileage at the Federal Standard Mileage Rate provided by the IRS.
• Copying and Printing: Billed at cost
o Black & White (8.5” x 11”): 15¢/per page
o Color (8.5” x 11”): 30¢/per page
o Oversized prints (11” x 17”): 30¢/per page

ATTACHMENT 4

PROFESSIONAL SERVICES AGREEMENT
T
HIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into this 1st day of July 2025, between the CITY OF PLEASANTON, a municipal corporation (“City”), and Stantec Consulting Services, Inc., whose address is 2999 Oak Road, Suite 800, Walnut Creek, CA, 946597 and telephone number is (916) 508-4170, (“Consultant”).

RE
CITALS
A. C
onsultant is qualified to and experienced in providing on-call environmental review services on an as-needed basis for the purposes specified in this Agreement.

B. C
ity finds it necessary and advisable to use the services of the Consultant for the purposes provided in this Agreement.

NO
W THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Consultant agree as follows:

1. Consultant’s Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services and furnish the materials, reports, and drawings related to the preparation of environmental review documents pursuant to California Environmental Quality Act (CEQA) and its Guidelines, as hereinafter set forth:
a. Consultant shall perform all work described in the Scope of Work which will be submitted prior to authorization to proceed on individual projects. b. Consultant shall meet with City staff, other pertinent agencies, and/or landowners as necessary to complete the scope of work outlined in Section 1(a) above. c. The City retains the right to select other consultants for services based on City needs.

2. City Assistance, Facilities, Equipment and Clerical Support. In order to assist Consultant in this work, City shall provide, if necessary, relevant application materials and related reports, any existing plans of the area on file, necessary direction, and review of consultant-submitted draft materials within a reasonable time. Other City services shall be as mutually agreed to by the City and consultant as part of an authorized Scope of Work.

3. Term. This contract shall commence on the date written above and shall expire on June 30, 2028, with up to two additional one-year extensions. Work authorizations issued by the City prior to the expiration of the term of the Agreement may be completed by Consultant after the term of this Agreement.

4. Compensation. For the as-needed services to be rendered, City shall pay Consultant on time- and-materials based on the rate schedule per Exhibit A, which is attached and incorporated into this agreement. Exhibit A may be amended on an annual basis at the start of the new fiscal year (July 1). Individual projects covered by this contract shall require separate proposals and shall

not exceed the cost estimate submitted. Partial payment shall be made on a monthly basis in proportion to the percentage of work completed, upon receipt of Consultant’s invoice.

a. Invoices submitted to City must contain a brief description of work performed, percentage of contract time used, percentage of contract amount expended and City reference numbers as applicable: Account No., Contract No., and Project No. Payment shall be made within thirty (30) days of receipt of Consultant’s invoice and approved by City.

b. Upon completion of work and acceptance by City, Consultant shall within sixty (60) days submit final invoicing for payment.

5. Sufficiency of Consultant’s Work. All work product and all other documents prepared by Consultant shall be adequate and sufficient to meet the purposes for which they are prepared.

6. Ownership of Work. All work product and all other documents completed or partially completed by Consultant in the performance of this Agreement shall become the property of the City. All materials shall be delivered to the City upon completion or termination of the work under this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. Consultant shall keep materials confidential. Materials shall not be used for purposes other than performance of services under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.

7. Changes. City may request changes in the scope of services to be provided by Consultant.

Any changes and related fees shall be mutually agreed upon between the parties and subject to a written amendment to this Agreement.

8. Consultant’s Status. In performing the obligations set forth in this Agreement, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees and are not agents or employees of City.

9. Termination for Convenience of City. The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the work actually performed at the time the notice of termination is received.

10. Non-Assignability. The Consultant shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subcontractors.

11. Indemnity and Hold Harmless. Consultant shall defend, indemnify, and hold harmless, the City and its officers, agents and employees from and against all claims, losses, damage, injury, and liability for damages arising from, or alleged to have arisen from, errors, omissions, negligent or wrongful acts of the Consultant in the performance of its services under this

Agreement, regardless of whether the City has reviewed or approved the work or services which has given rise to the claim, loss, damage, injury or liability for damages. This indemnification shall extend for a reasonable period of time after completion of the project as well as during the period of actual performance of services under this Agreement. The City’s acceptance of the insurance certificates required under this Agreement does not relieve the Consultant from its obligation under this paragraph.

12. Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named as additional insureds under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney.

The policy shall state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Consultant and its subconsultants, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all of Consultant’s employees, in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

d. Professional Liability Insurance. Professional liability insurance in the amount of $2,000,000.

e. Certificate of Insurance. Consultant shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusions. These provisions do not apply to Professional Liability.

h. Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited naming additional insureds.

13. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To Consultant: Stantec Consulting Services, Inc. To City: City Manager Attn: Trevor W. Macenski City of Pleasanton
2999 Oak Road, Suite 800 P.O. Box 520
Walnut Creek, CA 94597 Pleasanton, CA 94566

14. Conformance to Applicable Laws. Consultant shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.

15. Licenses, Certifications and Permits. Prior to the City’s execution of this Agreement and prior to the Consultant’s engaging in any operation or activity set forth in this Agreement, Consultant shall obtain a City of Pleasanton business license, which must be kept in effect during the term of this Agreement. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement.

16. Records and Audits. Consultant shall maintain all records regarding this Agreement and the services performed for a period of three years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit.

17. Confidentiality. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.

18. Conflicts of Interest. Consultant covenants that other than this Agreement, Consultant has no financial interest with any official, employee or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner of degree by the performance of Consultant’s services under this Agreement. If such an interest arises, Consultant will immediately notify the City.

19. Waiver. In the event either City or Consultant at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation.

20. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue in the applicable court or forum for Alameda County.

21. No Personal Liability. No official or employee of City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount due Consultant.

22. Exhibits. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

23. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

24. Scope of Agreement. This writing constitutes the entire Agreement between the parties.

Any modification to the Agreement shall be in writing and signed by both parties.

THIS AGREEMENT executed the date and year first above written.

CITY OF PLEASANTON CONSULTANT

__________________________ By: __________________________ Gerry Beaudin, City Manager Signature

ATTEST: __________________________
Print name
__________________________
Jocelyn Kwong, City Clerk Its: __________________________ Title

Approved as to form:

_____________________________ By: __________________________ Daniel G. Sodergren, City Attorney Signature

__________________________
Print name

Its: __________________________
Title

[If Consultant is a corporation, signatures must comply with California Corporations Code §313]

Rev. 11/23

EXHIBIT A

STANTEC FEE SCHEDULE - 2025
Compensation for all professional, technical, and administrative staff directly charging time to the project is based upon the following fee schedule and charges.

HOURLY RATE DESCRIPTION
$254 –$290 Senior-level consultant or management
$217 –$240 Highly specialized technical professional or supervisor of groups of professionals
$156 –206 Fully qualified professional/first complete level of specialization

OTHER LABOR RATES
Labor rates for expert testimony, litigation support, and depositions/court appearances will be billed at a minimum of two times the above rates. If additional services are authorized during the performance of a contract, compensation will be based on the fee schedule in effect at the time the services are authorized.

DIRECT EXPENSES
• Direct expenses are billed at the amount charged, as described below, plus a 10% administration cost.
• Vehicles: current IRS reimbursable rate.
• Out-of-pocket expenses, including, but not limited to, travel, messenger service, lodging, meals, blueprint, reproduction, and photographic services: Cost, as charged to Stantec.

TERMS
Compensation and direct expenses are invoiced monthly and are payable upon receipt. All labor rates will be subject to an annual increase. Overtime will be charged at 1.5 times the standard billing rate.

ATTACHMENT 5

PROFESSIONAL SERVICES AGREEMENT
T
HIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into this 1st day of July 2025, between the CITY OF PLEASANTON, a municipal corporation (“City”), and Kimley-Horn and Associates, Inc., whose address is 4637 Chabot Drive, Suite 300, Pleasanton, CA, 94588 and telephone number is (510) 350-0239, (“Consultant”).

RE
CITALS
A. C
onsultant is qualified to and experienced in providing on-call environmental review services on an as-needed basis for the purposes specified in this Agreement.

B. C
ity finds it necessary and advisable to use the services of the Consultant for the purposes provided in this Agreement.

NO
W THEREFORE, in consideration of the mutual covenants and conditions in this Agreement, City and Consultant agree as follows:

1. Consultant’s Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services and furnish the materials, reports, and drawings related to the preparation of environmental review documents pursuant to California Environmental Quality Act (CEQA) and its Guidelines, as hereinafter set forth:
a. Consultant shall perform all work described in the Scope of Work which will be submitted prior to authorization to proceed on individual projects. b. Consultant shall meet with City staff, other pertinent agencies, and/or landowners as necessary to complete the scope of work outlined in Section 1(a) above. c. The City retains the right to select other consultants for services based on City needs.

2. City Assistance, Facilities, Equipment and Clerical Support. In order to assist Consultant in this work, City shall provide, if necessary, relevant application materials and related reports, any existing plans of the area on file, necessary direction, and review of consultant-submitted draft materials within a reasonable time. Other City services shall be as mutually agreed to by the City and consultant as part of an authorized Scope of Work.

3. Term. This contract shall commence on the date written above and shall expire on June 30, 2028, with up to two additional one-year extensions. Work authorizations issued by the City prior to the expiration of the term of the Agreement may be completed by Consultant after the term of this Agreement.

4. Compensation. For the as-needed services to be rendered, City shall pay Consultant on time- and-materials based on the rate schedule per Exhibit A, which is attached and incorporated into this agreement. Exhibit A may be amended on an annual basis at the start of the new fiscal year (July 1). Individual projects covered by this contract shall require separate proposals and shall

not exceed the cost estimate submitted. Partial payment shall be made on a monthly basis in proportion to the percentage of work completed, upon receipt of Consultant’s invoice.

a. Invoices submitted to City must contain a brief description of work performed, percentage of contract time used, percentage of contract amount expended and City reference numbers as applicable: Account No., Contract No., and Project No. Payment shall be made within thirty (30) days of receipt of Consultant’s invoice and approved by City.

b. Upon completion of work and acceptance by City, Consultant shall within sixty (60) days submit final invoicing for payment.

5. Sufficiency of Consultant’s Work. All work product and all other documents prepared by Consultant shall be adequate and sufficient to meet the purposes for which they are prepared.

6. Ownership of Work. All work product and all other documents completed or partially completed by Consultant in the performance of this Agreement shall become the property of the City. All materials shall be delivered to the City upon completion or termination of the work under this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. Consultant shall keep materials confidential. Materials shall not be used for purposes other than performance of services under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.

7. Changes. City may request changes in the scope of services to be provided by Consultant.

Any changes and related fees shall be mutually agreed upon between the parties and subject to a written amendment to this Agreement.

8. Consultant’s Status. In performing the obligations set forth in this Agreement, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees and are not agents or employees of City.

9. Termination for Convenience of City. The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for that percentage of the work actually performed at the time the notice of termination is received.

10. Non-Assignability. The Consultant shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subcontractors.

11. Indemnity and Hold Harmless. Consultant shall defend, indemnify, and hold harmless, the City and its officers, agents and employees from and against all claims, losses, damage, injury, and liability for damages arising from, or alleged to have arisen from, errors, omissions, negligent or wrongful acts of the Consultant in the performance of its services under this

Agreement, regardless of whether the City has reviewed or approved the work or services which has given rise to the claim, loss, damage, injury or liability for damages. This indemnification shall extend for a reasonable period of time after completion of the project as well as during the period of actual performance of services under this Agreement. The City’s acceptance of the insurance certificates required under this Agreement does not relieve the Consultant from its obligation under this paragraph.

12. Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect, at its own cost and expense, insurance coverages with insurers with an A.M. Best’s rating of no less than A:VII. Contractor shall have the obligation to furnish City, as additional insured, the minimum coverages identified below, or such greater or broader coverage for City, if available in the Contractor’s policies:

a. General Liability and Bodily Injury Insurance. Commercial general liability insurance with limits of at least $2,000,000 combined limit for bodily injury and property damage that provides that the City, its officers, employees and agents are named as additional insureds under the policy as evidenced by an additional insured endorsement satisfactory to the City Attorney.

The policy shall state in writing either on the Certificate of Insurance or attached rider that this insurance will operate as primary insurance for work performed by Consultant and its subconsultants, and that no other insurance effected by City or other named insured will be called on to cover a loss.

b. Automobile Liability Insurance. Automobile liability insurance with limits not less than $2,000,000 per person/per occurrence.

c. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all of Consultant’s employees, in strict compliance with State laws, including a waiver of subrogation and Employer’s Liability Insurance with limits of at least $1,000,000.

d. Professional Liability Insurance. Professional liability insurance in the amount of $2,000,000.

e. Certificate of Insurance. Consultant shall file a certificate of insurance with the City prior to the City’s execution of this Agreement, and prior to engaging in any operation or activity set forth in this Agreement. The Certificate of Insurance shall provide in writing that the insurance afforded by this Certificate shall not be suspended, voided, canceled, reduced in coverage or in limits without providing notice to the City in accordance with California Insurance Code section 677.2 which requires the notice of cancellation to: 1) include the effective date of the cancellation; 2) include the reasons for the cancellation; and 3) be given at least 30 days prior to the effective date of the cancellation, except that in the case of cancellation for nonpayment of premiums or for fraud, the notice shall be given no less than 10 days prior to the effective date of the cancellation. Notice shall be sent by certified mail, return receipt requested. In addition, the insured shall provide thirty (30) days prior written notice to the City of any cancellation, suspension, reduction of coverage or in limits, or voiding of the insurance coverage required by this agreement. The City reserves the right to require complete certified copies of policies.

f. Waiver of Subrogation. The insurer agrees to waive all rights of subrogation against the City, its officers, employees and agents.

g. Defense Costs. Coverage shall be provided on a “pay on behalf of” basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusions. These provisions do not apply to Professional Liability.

h. Subcontractors. Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited naming additional insureds.

13. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To Consultant: Kimley-Horn and Associates, Inc. To City: City Manager Attn: Kwasi Akwabi City of Pleasanton
4637 Chabot Drive, Suite 300 P.O. Box 520
Pleasanton, CA 94588 Pleasanton, CA 94566

14. Conformance to Applicable Laws. Consultant shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.

15. Licenses, Certifications and Permits. Prior to the City’s execution of this Agreement and prior to the Consultant’s engaging in any operation or activity set forth in this Agreement, Consultant shall obtain a City of Pleasanton business license, which must be kept in effect during the term of this Agreement. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement.

16. Records and Audits. Consultant shall maintain all records regarding this Agreement and the services performed for a period of three years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit.

17. Confidentiality. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.

18. Conflicts of Interest. Consultant covenants that other than this Agreement, Consultant has no financial interest with any official, employee or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner of degree by the performance of Consultant’s services under this Agreement. If such an interest arises, Consultant will immediately notify the City.

19. Waiver. In the event either City or Consultant at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation.

20. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue in the applicable court or forum for Alameda County.

21. No Personal Liability. No official or employee of City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount due Consultant.

22. Exhibits. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

23. Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with U.S. federal E-Sign Act of 2000 (15 U.S. Code §7001 et seq.), California Uniform Electronic Transactions Act (Cal. Civil Code §1633.1 et seq.), or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes.

24. Scope of Agreement. This writing constitutes the entire Agreement between the parties.

Any modification to the Agreement shall be in writing and signed by both parties.

THIS AGREEMENT executed the date and year first above written.

CITY OF PLEASANTON CONSULTANT

__________________________ By: __________________________ Gerry Beaudin, City Manager Signature

ATTEST: __________________________
Print name
__________________________
Jocelyn Kwong, City Clerk Its: __________________________ Title

Approved as to form:

_____________________________ By: __________________________ Daniel G. Sodergren, City Attorney Signature

__________________________
Print name

Its: __________________________
Title

[If Consultant is a corporation, signatures must comply with California Corporations Code §313]

Rev. 11/23

EXHIBIT A

Kimley-Horn and Associates, Inc.
____________________________________

Hourly Labor Rate Schedule

Classification Rate
Analyst I $135 - $170
Analyst II $175 - $200
Professional $200 - $250
Senior Professional I $250 - $345
Senior Professional II $345 - $430
Senior Technical Support $120 - $300
Technical Support $105 - $170
Support Staff $90 - $155
BR00PUSTD.A.001

Effective through June 30, 2026. Subject to annual adjustment thereafter

Other Direct Costs: Outside Printing/Reproduction, Delivery Services/USPS, Misc.

Field Equipment/Supplies, and Travel Expenses will be billed at actual cost. Mileage will be billed at the Federal Rate.

Sub-Consultants will be billed per the Contract

Item #5

CITY COUNCIL AGENDA REPORT

June 17, 2025
Finance

TITLE: ADOPT A RESOLUTION APPROVING FISCAL YEAR 2025/26 INVESTMENT

POLICY AND GUIDELINES

SUMMARY
Pursuant to California Government Code Section 53646(a)(2), the City’s Investment Policy and Guidelines may be submitted to the City Council annually for adoption. Various sections of the Investment Policy and Guidelines were updated in the prior two fiscal years, making the policy more comprehensive and reflecting the requirements in the California Government Code. This year’s updates comprise changes to maximum maturities for municipal securities, aligning language for investments in Local Government Investment Pools, and prohibiting securities with trade settlement exceeding 45 days. This report satisfies the legal requirement that the City Council adopt an annual investment policy.

RECOMMENDATION
Adopt a resolution approving the Investment Policy and Guidelines for Fiscal Year 2025/26.

BACKGROUND
California Government Code Section 53646 provides for the City Council to adopt an annual investment policy. The proposed Investment Policy and Guidelines for FY 2025/26 and the adopting resolution are provided as Attachments 3 and 2, respectively.

While an investment policy is legally required, it also provides the framework for a prudent investment program and helps fulfill the City’s fiduciary responsibilities. The formal investment policy is necessary to identify investment objectives, define risk tolerance, assign responsibility, and establish control over the investment process.

DISCUSSION
Safekeeping for cash and investments is one of the most important responsibilities of the City.

The investment policy directs investment activities and protects the government from potential losses stemming from unsuitable investment practices.

Staff proposes modifying the policy language in various paragraphs, including:
• Limiting California and Local Agency obligations and Municipal Securities from Other States to a maximum maturity not to exceed 5 years (similar to U.S. Treasury and U.S.

Agency obligations)—page 7.
• Aligning language for investments in Local Government Investment Pools consistent with the Government Code—page 9.
• Prohibiting securities with trade settlement periods exceeding 45 days, consistent with provisions of Senate Bill 1489—page 10.

EQUITY AND SUSTAINABILITY
Not applicable, as this matter is a routine administrative item of City business.

OUTREACH
No outreach was conducted as this item is a routine administrative matter of City business.

STRATEGIC PLAN ALIGNMENT
This action is aligned with the ONE Pleasanton strategic plan goal of Funding Our Future, supporting the City’s financial health and sound fiscal policies.

FISCAL IMPACT
There is no direct fiscal impact associated with the item; however, a prudent investment management policy helps to ensure the City’s available financial resources are managed and invested safely.

Prepared by: Submitted by: Approved by:

Susan Hsieh, Director of
Finance
Susan Hsieh, Director of Finance

Gerry Beaudin, City
Manager

Attachments:

1. Resolution and Fiscal Year 2026 Investment Policy & Guidlines

ATTACHMENT 1
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON

APPROVING THE INVESTMENT POLICY AND GUIDELINES OF THE CITY

OF PLEASANTON
WHEREAS, pursuant to California Government Code Section 53646(a)(2), the City’s Investment Policy and Guidelines may be submitted to the City Council annually for adoption; and
WHEREAS, staff presented to the City Council such a policy document for fiscal year 2025/26 on June 17, 2025; and
WHEREAS, staff is recommending approval of the policies and guidelines outlined in that document.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE

CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE, AND ORDER THE FOLLOWING:

Section 1. Adopt the Investment Policy and Guidelines for fiscal year 2025/26 as reflected in Exhibit A.

Section 2. The City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on June 17, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on June 17, 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel G. Sodergren, City Attorney

Exhibit A
1 City of Pleasanton

INVESTMENT POLICY AND GUIDELINES
Adopted June 17, 2025
(For FY 2025/26)

POLICY

The purpose of this investment policy is to identify various policies and procedures that will foster a prudent and systematic investment program designed to seek the City of Pleasanton’s (“City”) objectives of safety, liquidity and return on investment through a diversified investment portfolio. This policy also serves to organize and formalize the City’s investment-related activities, while complying with all applicable statutes governing the investment of public funds. This policy is written to incorporate industry best practices and recommendations from sources such as the Government Finance Officers Association (GFOA), California Municipal Treasurers Association (CMTA), California Debt and Investment Advisory Commission (CDIAC) and the Association of Public Treasurers (APT).

SCOPE

This investment policy applies to all financial assets of the City. These funds are accounted for in the City's Annual Comprehensive Financial Report and include:

 General Fund
 Enterprise Funds
 Internal Service Funds
 Capital Projects Funds
 Special Revenue Funds
 Private-Purpose Trust Funds
 Agency Funds
 Debt Service Funds

Proceeds of debt issuance shall be invested in accordance with the City’s general investment philosophy as set forth in this policy; however, such proceeds are to be invested pursuant to the permitted investment provisions of their specific bond indentures.

The City’s Section 115 Pension Trust Fund and the City’s other post-employment benefit trusts are to be invested pursuant to their own investment policies.

POOLING OF FUNDS

Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Investment

Exhibit A
2 income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles.

PRUDENCE

Pursuant to California Government Code, Section 53600.3, all persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the Prudent Investor Standard:

“…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.”

Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

OBJECTIVES

The primary objectives, in priority order, of the City's investment program shall be:

a. Safety: Safety of principal is the foremost objective of the investment program.

Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments by investing funds among a variety of securities with independent returns.

b. Liquidity: The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated.

c. Return on Investment: The City's investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints and the cash flow characteristics of the portfolio.

Exhibit A
3 DELEGATION OF AUTHORITY

Authority to manage the City's investment program is derived from Sections 41006 and 53600 et seq. of the Government Code and Chapter 2.16 of the Pleasanton Municipal Code. Management responsibility for the investment program is delegated by the City Council and City Manager to the Director of Finance.

The Director of Finance will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate officials and employees. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance.

The City may engage the services of professional investment managers (Advisers) at the election and further approval of the City Council at the recommendation of the City Manager and Director of Finance. The Adviser shall be registered under the Investment Advisers Act of 1940. The Adviser may be granted discretion to purchase and sell investment securities in accordance with this investment policy. The Adviser shall follow this Investment Policy, written internal controls and other written instructions as provided by the City. Such delegation is subject to City review and overriding discretion which will be exercised as needed.

ETHICS AND CONFLICTS OF INTEREST

All participants in the investment process shall act as custodians of the public trust.

Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

Employees and investment officials shall disclose to the City Manager any material interests in financial institutions with which they conduct business, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking any personal investment transactions with the same individual with whom business is conducted on behalf of the City. employees and investment officials who manage the investment of public funds must file an annual Statement of Economic Interests.

AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS

To the extent practicable, the Director of Finance shall endeavor to complete investment transactions using a competitive bid process whenever possible. The Director of Finance will determine which financial institutions are authorized to provide investment services

Exhibit A
4 to the City. It shall be the City’s policy to purchase securities only from authorized institutions and firms. The Director of Finance will maintain a list of financial institutions authorized to provide investment services. In addition, a list will also be maintained of approved security broker/dealers selected by credit worthiness, these may include "primary" dealers or regional dealers that qualify under Security & Exchange Commission Rule 15C3-1 (uniform net capital rule). All broker investment transactions require the approval of authorized City staff. No public deposit shall be made except in a qualified public depository as established by state laws, and deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximum, will be collateralized in accordance with State law.

In accordance with Section 53601.5, institutions eligible to transact investment business with the City include:

 Institutions licensed by the state as a broker-dealer  Institutions that are members of a federally regulated securities exchange  Primary government dealers as designated by the Federal Reserve Bank and non- primary government dealers
 Nationally or state-chartered banks
 The Federal Reserve Bank
 Direct issuers of securities eligible for purchase

All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the Director of Finance with the following: audited financial statements, completed broker/dealer questionnaire, and certification of having reviewed California Government Code, Section 53600 et seq. and read the City's investment policy.

Selection of broker/dealers used by an external investment adviser retained by the City will be at the sole discretion of the adviser. Where possible, transactions with broker/dealers shall be selected on a competitive basis and their bid or offering prices shall be recorded. If there is no other readily available competitive offering, best efforts will be made to document quotations for comparable or alternative securities. When purchasing original issue instrumentality securities, no competitive offerings will be required as all dealers in the selling group offer those securities at the same original issue price.

Exhibit A
5 AUTHORIZED AND SUITABLE INVESTMENTS

The City’s investments are governed by California Government Code, Sections 53600 et seq. Within the investments permitted by the Code, the City seeks to further restrict eligible investments to the guidelines listed below. In the event a discrepancy is found between this policy and the Code, the more restrictive parameters will take precedence.

Percentage holding limits and minimum credit quality requirements listed in this section apply at the time the security is purchased.

Any investment currently held at the time the policy is adopted which does not meet the new policy guidelines can be held until maturity and shall be exempt from the current policy. At the time of the investment’s maturity or liquidation, such funds shall be reinvested only as provided in the current policy.

An appropriate risk level shall be maintained by primarily purchasing securities that are of high quality, liquid, and marketable. The portfolio shall be diversified by security type and institution to avoid incurring unreasonable and avoidable risks regarding specific security types or individual issuers.

a. Time Deposits

Fully-insured (FDIC) or fully collateralized non-negotiable certificates of deposits (CDs) in financial institutions located in California. All time deposits must be collateralized in accordance with California Government Code sections 53650 et. seq. The City, at its discretion, may waive the collateralization requirements for any portion of the deposit that is covered by federal insurance. A maximum of 30% of the City’s portfolio may be invested in this category. The maximum maturity may not exceed five (5) years.

b. Negotiable Certificates of Deposit (NCDs)

Negotiable C/Ds issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. The amount of the NCD insured up to the FDIC limit does not require any credit ratings. Any amount above the FDIC insured limit must be issued by institutions which have short-term debt obligations rated “A-1” or its equivalent or better by at least one nationally recognized statistical rating organization (NRSRO); or long-term obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO. The aggregate investment in Negotiable C/Ds shall not exceed 30% of the City’s total portfolio.

c. Banker’s Acceptances

Banker’s Acceptances shall not to exceed 180 days maturity from date of purchase. No more than 5% of the City’s total portfolio shall be invested in banker’s

Exhibit A
6 acceptances of any one issuer and the aggregate investment in banker’s acceptances shall not exceed 30% of the City’s total portfolio. Banker’s Acceptances must be issued by institutions which have short-term debt obligations rated “A-1” or its equivalent or better by at least one NRSRO; or long-term debt obligations which are rated in a rating category of “A” or its equivalent or better by at least one NRSRO.

d. Obligations of the United States Treasury

U.S. Treasury bills, notes, bonds or certificates of indebtedness, and other government obligations for which the faith and credit of the United States are pledged for the payment of principal and interest. There is no limitation as to the percentage of the City’s portfolio that may be invested in this category. Maximum maturity may not exceed five years.

e. Securities of U.S. Government Agencies

Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government- sponsored enterprises. There is no limitation as to the percentage of the City’s portfolio that may be invested in this category, provided that:
 No more than 30% of the portfolio may be invested in any single Agency/GSE issuer
 The maximum maturity does not exceed five (5) years
 The maximum percent of agency callable securities in the portfolio will be 20%

f. Commercial Paper

Commercial paper securities issued by an entity that meets all of the following conditions in either paragraph (a) or (b) and additional requirements below:

a. Securities issued by corporations:

(i) A corporation organized and operating in the United States with assets more than $500 million
(ii) The securities are rated “A-1” or its equivalent or better by at least one NRSRO
(iii) If the issuer has other debt obligations, they must be rated in a rating category of “A” or its equivalent or better by at least one NRSRO

b. Securities issued by other entities:

Exhibit A
7 (i) The issuer is organized within the United States as a special purpose corporation, trust, or limited liability company (ii) The securities must have program-wide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond
(iii) The securities are rated “A-1” or its equivalent or better by at least one NRSRO

 No more than 10% of the outstanding commercial paper of any single issuer is permitted
 No more than 25% of the City’s investment assets under management may be invested in Commercial Paper.
 No more than 5% of the portfolio may be invested in any single issuer  The maximum maturity does not exceed 270 days

g. State of California Local Agency Investment Fund (LAIF)

The Local Agency Investment Fund was established by the State to enable local agency treasurers to place funds in a pool for investment (California Government Code Section 16429.1 et seq.). The City uses this investment vehicle for short- term liquidity, funds are available on demand and interest is paid quarterly. The City may invest up to the maximum permitted by LAIF.

h. Municipal Securities That Are California State and Local Agency Obligations

Obligations of the State of California or any local agency within the state, provided that such obligations are rated in a rating category of A or its equivalent or better by at least one NRSRO. No more than 5% of the City’s total portfolio shall be invested in any one issuer in this category and the aggregate investment in categories (h. & i.) shall not exceed 30% of the City’s total portfolio. Maximum maturity may not exceed five years.

i. Municipal Securities from Other States

Registered treasury notes or bonds of any of the other 49 United States in addition to California, including bonds payable solely out of the revenues from a revenue- producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 United States, in addition to California, provided that such obligations are rated in a rating category of A or its equivalent or better by at least one NRSRO. No more than 5% of the City’s total portfolio shall be invested in any one issuer in this category and the aggregate investment in categories (h. & i.) shall not exceed 30% of the City’s total portfolio.

Maximum maturity may not exceed five years.

j. Medium-term notes

Exhibit A
8 Medium-term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any state and operating in the United States. Purchases are limited to securities rated in a rating category of “A” or its equivalent or better by one NRSRO. The aggregate investment in Medium-term corporate notes shall not exceed 30% of the City’s total portfolio, and no more than 5% of the portfolio may be invested in any single issuer.

k. Repurchase and Reverse Repurchase Agreements

Repurchase Agreements collateralized only by securities of the U.S. Government or its agencies. The purchase securities shall have a minimum market value of 102% of the dollar value of funds borrowed and a term not to exceed one year.

The aggregate investment in repurchase agreements shall not exceed 15% of the City’s total portfolio. Securities used as collateral for Repurchase Agreements will be delivered to an acceptable third-party custodian. Repurchase Agreements are subject to a Master Repurchase Agreement between the City and the provider of the repurchase agreement. The Master Repurchase Agreement will be substantially in the form developed by the Securities Industry and Financial Markets Association (SIFMA).

l. Money Market and Mutual Funds

Money market and mutual funds that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940, provided that:

b. Mutual Funds that invest in the securities and obligations as authorized under California Government Code, Section 53601 (a) to (k) and (m) to (q) inclusive and that meet either of the following criteria:

(i) Attained the highest ranking or the highest letter and numerical rating provided by not less than two (2) NRSROs; or
(ii) Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience investing in the securities and obligations authorized by California Government Code, Section 53601 and with assets under management in excess of $500 million.

 No more than 10% of the total portfolio may be invested in shares of any one mutual fund.

c. Money Market Mutual Funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 and issued by diversified management companies and meet either of the following criteria:

Exhibit A
9 (i) Have attained the highest ranking or the highest letter and numerical rating provided by not less than two (2) NRSROs; or
(ii) Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds with assets under management in excess of $500 million.

 No more than 20% of the total portfolio may be invested in the shares of any one Money Market Mutual Fund.

d. No more than 20% of the total portfolio may be invested in these securities.

m. Managed Portfolio for Pension Liabilities

City Council authorized setting up a Section 115 Pension Trust Fund (Trust Fund), The Trust Fund assets will be managed by an external manager and the investment policy related to the trust will be a separate document that is approved by the City Council.

n. Local Government Investment Pools that are Joint Powers Authorities

Local Government Investment Pools (LGIPs) are a permitted investment for all local agencies under California Government Code Section 53601(p). The aggregate investment in LGIPs shall not exceed 30% of the City’s investment portfolio.

o. Supranational Organizations Securities

United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by IBRD, IFC, or IADB, with a maximum remaining maturity of five years or less and eligible for purchase and sale in the United States. Purchases are limited to securities rated in a rating category of “AA” or its equivalent or better by an NRSRO. The aggregate investment in Supranational Organizations Securities shall not exceed 30% of the City’s investment portfolio. No more than 10% of the portfolio may be invested in any single issuer. Supranational Organizations Securities are permitted investment under California Government Code 53601(q).

p. Collateralized Bank Deposits

City’s deposits with financial institutions will be collateralized with pledged securities per California Government Code, Section 53651. There are no limits on the dollar amount or percentage that the City may invest in collateralized bank deposits.

Exhibit A
10 q. Asset-Backed, Mortgage-Backed, Mortgage Pass-Through Securities, and Collateralized Mortgage Obligations From Issuers Not Defined in Paragraphs d. and e. of the Authorized and Suitable Investments Section of this Policy:

The securities shall be rated in a rating category of “AA” or its equivalent or better by one NRSRO. No more than 20% of the total portfolio may be invested in these securities. No more than 5% of the portfolio may be invested in any single Asset- Backed or Commercial Mortgage security issuer. The maximum legal final maturity does not exceed five (5) years.

PROHIBITED INVESTMENT VEHICLES AND PRACTICES

 State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options.  In accordance with Government Code, Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest-only strips is prohibited.  Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zero- or negative-interest accrual if held to maturity are permitted.  Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited.
 Purchasing or selling securities on margin is prohibited.  The use of reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited.
 The purchase of foreign currency denominated securities is prohibited.  Agencies that are not Qualified Institutional Buyers (QIB) as defined by the Securities and Exchange Commission are prohibited from purchasing Private Placement Securities. The SEC defines a QIB as having at least $100,000,000 in securities owned and invested.
 Securities with trade settlement periods exceeding 45 days are prohibited.

INVESTMENT POOLS/MUTUAL FUNDS

The City shall conduct a thorough investigation of any pool or mutual fund prior to making an investment, and on a continual basis thereafter. The Director of Finance shall develop a questionnaire which will answer the following questions:

 A description of eligible investment securities, and a written statement of investment policy and objectives.
 A description of interest calculations and how it is distributed, and how gains and losses are treated.
 A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited.

Exhibit A
11  A description of who may invest in the program, how often, and what size deposit and withdrawal are allowed.
 A schedule for receiving statements and portfolio listings.  Are reserves, retained earnings, etc. utilized by the pool/fund?  A fee schedule, and when and how is it assessed.
 Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds?

COLLATERALIZATION

Certificates of Deposit (CDs). The City shall require any commercial bank or savings and loan association to deposit eligible securities with an agency of a depository approved by the State Banking Department to secure any uninsured portion of a Non-Negotiable Certificate of Deposit. The value of eligible securities as defined pursuant to California Government Code, Section 53651, pledged against a Certificate of Deposit shall be equal to 150% of the face value of the CD if the securities are classified as mortgages and 110% of the face value of the CD for all other classes of security.

Collateralization of Bank Deposits. This is the process by which a bank or financial institution pledges securities, or other deposits for the purpose of securing repayment of deposited funds. The City shall require any bank or financial institution to comply with the collateralization criteria defined in California Government Code, Section 53651.

Repurchase Agreements. The City requires that Repurchase Agreements be collateralized only by securities authorized in accordance with California Government Code:

 The securities which collateralize the repurchase agreement shall be priced at Market Value, including any Accrued Interest plus a margin. The Market Value of the securities that underlie a repurchase agreement shall be valued at 102% or greater of the funds borrowed against those securities.  Financial institutions shall mark the value of the collateral to market at least monthly and increase or decrease the collateral to satisfy the ratio requirement described above.
 The City shall receive monthly statements of collateral.

SAFEKEEPING AND CUSTODY

All security transactions entered into by the City shall be conducted on a delivery-versus- payment (DVP) basis.

To protect against potential losses due to failure of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all cash and securities in the City’s portfolio shall be held in safekeeping in the City’s name by a third party custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and the City. All investment transactions will require a safekeeping receipt or acknowledgment generated from the trade. A monthly report will be received

Exhibit A
12 by the City from the custodian listing all securities held in safekeeping with current market data and other information.

The only exceptions to the foregoing shall be depository accounts and securities purchases made with: (i) local government investment pools; (ii) time certificates of deposit, and (iii) mutual funds and money market mutual funds, since these securities are not deliverable.

RISK MANAGEMENT AND DIVERSIFICATION

Mitigating Credit Risk in the Portfolio

Credit risk is the risk that a security or a portfolio will lose some or all its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies:

 The diversification requirements included in the “Authorized And Suitable Investments” section of this policy are designed to mitigate credit risk in the portfolio.
 No more than 5% of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy.  The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to manage the quality, liquidity or yield of the portfolio in response to market conditions or City’s risk preferences.  If a security owned by the City is downgraded to a level below the requirements of this policy, making the security ineligible for additional purchases, the following steps will be taken:
a. Any actions taken related to the downgrade will be communicated to the Director of Finance in a timely manner.
b. If a decision is made to retain the security, the credit situation will be monitored and reported to the City Council.

Mitigating Market Risk in the Portfolio

Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer-term portfolios have the potential to achieve higher returns. On the other hand, longer-term portfolios have higher volatility of return. The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer-term investments only with funds that are not needed for current cash flow purposes.

The City further recognizes that certain types of securities, including variable rate securities, securities with principal paydowns prior to maturity, and securities with embedded options, will affect the market risk profile of the portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk:

Exhibit A
13  The City will maintain a minimum of six (6) months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements.
 The maximum stated final maturity of individual securities in the portfolio will be five (5) years, except as otherwise stated in this policy.

TRUST AGREEMENTS

The City shall direct the investment activities of trustees. Such direction shall be in keeping with the terms and conditions of its bond agreements, applicable law and policies set forth in this document.

REVIEW OF THE INVESTMENT PORTFOLIO

The Director of Finance shall periodically, but no less than quarterly, review the portfolio to identify investments that do not comply with this investment policy and establish protocols for reporting major and critical incidences of noncompliance to the City Council.

MAXIMUM MATURITIES

To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds. Where this policy does not specify a maximum remaining maturity at the time of the investment, no investment shall be made in any security that at the time of the investment has a term remaining to maturity in excess of five (5) years from the date of trade settlement.

The City will not invest in securities maturing more than five (5) years from the date of trade settlement, unless the City Council has by resolution granted authority to make such an investment either specifically or as a part of an investment program approved by the City Council no less than three months prior to the investment.

The City may invest proceeds of bond issuances or certificates of participation for a term exceeding five years, provided the City Council authorizes such investments as part of the legal documents.

INTERNAL CONTROLS

The Director of Finance shall establish an annual process of independent review by an external auditor to prevent loss of funds arising from fraud, theft, staff errors and irregularities, misrepresentations by third parties, misuse, or imprudent actions by staff.

This review will provide internal control by assuring compliance with policies and procedures.

Exhibit A
14 PERFORMANCE STANDARDS

The investment portfolio shall be designed to attain a market-average rate of return throughout budgetary and economic cycles, taking into account the City’s risk constraints, the cash flow characteristics of the portfolio, and state and local laws, ordinances or resolutions that restrict investments.

The Director of Finance shall monitor and evaluate the portfolio’s performance relative to the chosen market benchmark(s), which will be included in the Director of Finance’s quarterly report. The Director of Finance shall select an appropriate, readily available index to use as a market benchmark.

REPORTING

Monthly Reports

Monthly transaction reports will be submitted by the Director of Finance, via the City Manager, to the City Council within 60 days of the end of the reporting period in accordance with California Government Code Section 53607.

Quarterly Reports

The Director of Finance will submit a quarterly report to the City Council on the status of the City's investment portfolio no later than 45 days after the end of each month. This report shall include the types of investments, the amount of money invested with various institutions, purchase and maturity dates, and yield on investments. The Director of Finance will certify that the investment portfolio is in compliance with the investment policy and that it will meet cash flow needs for the next six (6) months.

INVESTMENT POLICY ADOPTION

The City's investment policy will be submitted annually to the City Council for adoption by the end of the fiscal year, to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law and financial and economic trends.

Any recommended modifications or amendments shall be presented by staff to the Governing Body for its consideration and adoption.

Exhibit A
15 Glossary of Investment Terms

AGENCIES. Shorthand market terminology for any obligation issued by a government- sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are:

FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds.

FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds.

FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called “FreddieMac” issues discount notes, bonds and mortgage pass-through securities.

FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as “FannieMae,” issues discount notes, bonds and mortgage pass- through securities.

GNMA. The Government National Mortgage Association, known as “GinnieMae,” issues mortgage pass-through securities, which are guaranteed by the full faith and credit of the US Government.

PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government.

TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA currently issues discount notes and bonds.

ASKED. The price at which a seller offers to sell a security.

ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.

AVERAGE LIFE. In mortgage-related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected.

BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which “accepts” the obligation to pay the investor.

BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy.

BID. The price at which a buyer offers to buy a security.

BROKER. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position.

CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment

Exhibit A
16 risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made.

CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable.

CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service that allows local agencies to purchase more than $250,000 in CDs from a single financial institution (must be a participating institution of CDARS) while still maintaining FDIC insurance coverage. CDARS is currently the only entity providing this service. CDARS facilitates the trading of deposits between the California institution and other participating institutions in amounts that are less than $250,000 each, so that FDIC coverage is maintained.

COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies.

COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.

COMMERCIAL PAPER. The short-term unsecured debt of corporations.

COST YIELD. The annual income from an investment divided by the purchase cost.

Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return.

COUPON. The rate of return at which interest is paid on a bond.

CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer.

CURRENT YIELD. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor’s cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity.

DEALER. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position.

DEBENTURE. A bond secured only by the general credit of the issuer.

DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser’s agent.

DERIVATIVE. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components (“Stripped” coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate, or index.

DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as discount securities. They sell at a discount from par and return the par value to the investor at maturity without additional interest. Other

Exhibit A
17 securities, which have fixed coupons, trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.

DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk.

DURATION. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration).

FEDERAL FUNDS RATE. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open-market operations establishes it.

FEDERAL OPEN MARKET COMMITTEE. A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves.

LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing.

LIQUIDITY. The speed and ease with which an asset can be converted to cash.

LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer’s Office.

LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds.

MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using that security as collateral.

MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates.

MARKET VALUE. The price at which a security can be traded.

MARKING TO MARKET. The process of posting current market values for securities in a portfolio.

MATURITY. The final date upon which the principal of a security becomes due and payable.

MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts on either a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.

MODIFIED DURATION. The percent change in price for a 100 basis point change in yields.

Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk.

MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes, commercial paper, and banker’s acceptances) are issued and traded.

Exhibit A
18 MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.

MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and operating expenses.

MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund’s prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).

A credit rating agency that the Securities and Exchange Commission in the United States uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's.

NEGOTIABLE CD. A short-term debt instrument that pays interest and is issued by a bank, savings or federal association, state or federal credit union, or state-licensed branch of a foreign bank. Negotiable CDs are traded in a secondary market and are payable upon order to the bearer or initial depositor (investor).

PREMIUM. The difference between the par value of a bond and the cost of the bond, when the cost is above par.

PREPAYMENT SPEED. A measure of how quickly principal is repaid to investors in mortgage securities.

PREPAYMENT WINDOW. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed.

PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the U.S. Government securities market.

PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.”
REALIZED YIELD. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio.

REGIONAL DEALER. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities and that is not a primary dealer.

Exhibit A
19 REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a reverse repurchase agreement.

SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the customer’s name.

STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Secured Overnight Financing Rate (SOFR). Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements.

SUPRANATIONAL. A Supranational is a multi-national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.

TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio.

U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds.

TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as discounted instruments and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues “cash management” bills as needed to smooth out cash flows.

TREASURY NOTES. All securities issued with initial maturities of two to ten years are called Treasury notes and pay interest semi-annually.

TREASURY BONDS. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually.

VOLATILITY. The rate at which security prices change with changes in general economic conditions or the general level of interest rates.

YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost.

Item #6

CITY COUNCIL AGENDA REPORT

June 17, 2025
Finance

TITLE: ADOPT A RESOLUTION APPROVING THE FISCAL YEAR 2025/26

APPROPRIATIONS LIMIT

SUMMARY
Pursuant to Article XIIIB of the State Constitution, the City is required to annually adopt an appropriations limit, also known as the spending limit, for appropriations funded primarily from tax revenues for the next fiscal year. The Appropriations Limit is adjusted each year pursuant to Proposition 111 based on both an inflation factor and population changes; for Fiscal Year 2025/26, the Appropriations Limit was calculated based on the percentage change in the county’s population and per capita personal income. The Appropriations Limit for FY 2025/26 is $899,517,044; the City’s FY 2025/265 budget appropriations subject to the Appropriations Limit total is $131,406,600. The City will not exceed the Appropriations Limit in FY 2025/26.

RECOMMENDATION
Adopt the resolution approving the FY 2025/26 Appropriations Limit of $899,517,044.

BACKGROUND
In 1979 the voters passed Proposition 4, effectively limiting government spending. Proposition 4 accomplishes this by limiting an agency’s ability to keep and spend its tax revenue based on FY 1978/79 base year spending, adjusted annually by an inflation factor and the agency's increase in population. Due to difficulties with the restrictions of Proposition 4, revisions to the adjustment formulas were made through Proposition 111, which was adopted by the voters in June 1990. Proposition 111 also established FY 1986/87 as the new base year.

DISCUSSION
The factors used to compute the Proposition 4 limits are either the percentage change in California per capita personal income or the percentage change in the local assessment roll from the preceding year due to the addition of local nonresidential construction in the city, and either the city's own population growth or the population growth of the entire county. The State Department of Finance annually provides the California per capita personal income change percentage for purposes of calculating the Proposition 4 Spending Limit. For FY 2025/26, the California per capita personal income increased by 6.44 percent, which exceeds the 2.33 percentage change in Pleasanton's local assessment roll due to non-residential construction provided by the Alameda County Assessor’s office. The City’s population decrease was 0.38 percent while Alameda County's population increased by 0.31 percent; therefore, the calculation for the FY 2025/26 Appropriations Limit is based on the percentage change in California per capita personal income and the county’s population increase. Exhibit A of the Resolution (Attachment 1) details the calculation of the Appropriations Limit for FY 2025/26 of $899,517,044.

As well, the FY 2025/26 appropriations subject to the limit are calculated as part of the budget

process and amount to $131,406,600.

The Appropriations Limit of $899,517,044 is not anticipated to be reached or exceeded in FY 2025/26.

EQUITY AND SUSTAINABILITY
Not applicable, as this matter is a routine administrative item of City business.

OUTREACH
No outreach was conducted as this item is a routine administrative matter of City business.

STRATEGIC PLAN ALIGNMENT
This matter aligns with the ONE Pleasanton strategic plan goal of Funding Our Future, which supports the City’s financial health and sound fiscal policies.

FISCAL IMPACT
There is no direct fiscal impact for approving the Appropriations Limit.

Prepared by: Submitted by: Approved by:

Chris Yi

Chris Yi, Financial Services
Manager
Susan Hsieh, Director of Finance

Gerry Beaudin, City
Manager

Attachments:

1. Resolution Adopting Fiscal Year 2025/26 Appropriations Limit

RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON ADOPTING THE FISCAL YEAR 2025/26 APPROPRIATIONS LIMIT
WHEREAS, Article XIIIB of the State of California Constitution (Proposition 4 on the November 1979 ballot) requires that each year the governing body of each local agency establish its appropriations limit for the following year; and
WHEREAS, Proposition 111, passed by the voters in June 1990, expands the choices for making annual adjustments to the appropriations limit based on various growth factors; and WHEREAS, the City Council has determined that the growth factors of (1) the percentage change in the county’s population, and (2) the percentage change in California per capita personal income will be used to establish the FY 2025/26 appropriation limit; and WHEREAS, selecting these growth factors will result in a new limit for FY 2025/26 of $899,517,044.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

Section 1: The Proposition 111 growth factors selected for fiscal year 2025/26 for determining the City’s Proposition 4 appropriations limit are (1) the percentage change in the county’s population and, (2) the percentage change in California per capita personal income.

Section 2: The appropriation limit for fiscal year 2025/26 is $899,517,044.

Section 3: This resolution shall become effective immediately upon its passage and adoption.

Section 4: The City Clerk shall certify to the passage of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on June 17, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on the 17th of June, 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________________
Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:
___________________________
Daniel G. Sodergren, City Attorney
Attachment 1

Exhibit A
2024-25 2025-26
GROWTH FACTORS A & B: (Use the greater of each)
(1) (A) CITY POPULATION GROWTH FACTOR (%) -1.17% -0.38% OR
COUNTY POPULATION GROWTH FACTOR (%) -0.54% 0.31%
(1) (B) CHANGE IN NON-RESIDENTIAL
CONSTRUCTION AV ($) $218,000 $28,656,000
ANNUAL INCREASE IN ALL CITY AV ($) $1,667,182,926 $1,230,174,066 % CHANGE DUE TO NON-RESIDENTIAL
CONSTRUCTION 0.01% 2.33%
OR

PER CAPITA PERSONAL INCOME
% CHANGE OVER PRIOR YEAR 3.62% 6.44%
NEW FACTOR TO APPLY TO PROP 4 LIMIT
(County pop. factor X per capita personal income % change) 1.031 1.068 (City pop. factor X per capita personal income % change) PRIOR GANN LIMIT $842,481,359
CURRENT YEAR GANN LIMIT $899,517,044
(1) Use the greater of the two percentage changes.

FY 2025/26 APPROPRIATIONS LIMIT

Item #7

CITY COUNCIL AGENDA REPORT

June 17, 2025
Library and Recreation

TITLE: ADOPT A RESOLUTION AUTHORIZING APPLICATION TO THE STATE OF

CALIFORNIA LIBRARY GRANT FOR ADULT LITERACY SERVICES IN THE AMOUNT OF $45,722 FOR FY 2025/26 AND AUTHORIZING THE CITY

MANAGER TO ACCEPT AND ALLOCATE THE FUNDS

SUMMARY
The State of California Library Literacy Services (CLLS) directs state and federal funds to support adult literacy in public libraries. Staff recommends that the City Council authorize the application for $45,722 in CLLS grant funding to support Pleasanton Library’s Adult Literacy Services for FY 2025/26. If awarded, acceptance of funds will be authorized by the City Manager and available from July 1, 2025, through June 30, 2026.

RECOMMENDATION
Adopt a resolution authorizing application to the State of California Library Grant for Adult Literacy Services in the amount of $45,722 for FY 2025/26 and authorizing the City Manager to accept and allocate the funds.

BACKGROUND
Since 1985, the Pleasanton Public Library has offered adult literacy services. In 2006, the City began receiving annual State of California Library Literacy Services (CLLS) funding to support these efforts. For FY 2024/25, the City received $42,948 for Adult Literacy Services and $61,071 for English as a Second Language (ESL) Services, two interrelated literacy programs collectively known as Pleasanton Reads. The grant for ESL services was approved on a two- year cycle for FY 2024/25 and 2025/26. It is expected to be discontinued for future fiscal years.

Community Need
Pleasanton has approximately 80,000 residents. Of these, 35% speak a language other than English at home, and 37% of those households are considered “Limited English Speaking.” In addition, 5.2% of the population lives below the poverty level, and 22% of those individuals have not completed high school. (Sources: 2019 U.S. Census, PIAAC Skills Map, 2020 American Community Survey)

This combination of language, socioeconomic, and educational factors underscores the need to support residents in developing English language skills. Staff has identified the following critical literacy needs in the community:
• Strengthening reading, writing, grammar, comprehension, and vocabulary • Building community connections
• Addressing service gaps not met elsewhere, including access to individual and group tutoring, computers, Wi-Fi, mobile hotspots, printing, books and materials, and meeting

space.

Program Impact
In FY 2023/24, 84 trained volunteer tutors provided 2,750 instructional hours to 98 adult learners through Pleasanton Reads. The program is in high demand, with an average of 47 to 57 individuals on the waitlist in the current year, reflecting ongoing community demand for one- on-one language learning support.

One Pleasanton Reads participant shared how their family, newly arrived from Lebanon, made the literacy program a part of their daily routine, walking nearly an hour each way to access services: “We were exhausted and felt like we were making an enormous effort just to catch up, but the Library cared so much about people like us who didn’t speak English or know how to start.” Through the program, they were matched with a volunteer tutor. “It was such a personal and supportive experience,” they said. “My tutor helped me learn to read and write better in English, and that made a real difference in my life.”

While the Library operates the Pleasanton Reads program, CLLS grant funding enhances its reach by supporting intake, volunteer coordination, and instructional resources. Participation in a CLLS-funded program requires that learners:
• Be at least 16 years old and not enrolled in high school or another degree-granting program
• Seek literacy services for themselves in English
• Complete in English an intake interview and a skills assessment that includes reading and writing skills
• Have established one or more learning goals related to reading and/or writing • Spend most of their instructional time improving reading or writing skills • Attend at least two instructional sessions in the current program period.

To expand its impact, the Library collaborates with Pleasanton Unified School District’s Adult School and Las Positas College’s ESL program. While schools offer excellent academic instruction, the Library complements this with one-on-one support focused on individual goals, reading and writing fluency, and conversation skills. Together, these services provide a holistic model that addresses the full range of learner needs.

DISCUSSION
If approved, the application for FY 2025/26 CLLS grant funding (Attachment 1), would advance the following Adult Literacy Services program goals:
• Provide support for waitlisted learners via resources (book clubs, language learning app) and referrals to partner agencies for classroom instruction • Participate in CLLS-sponsored trainings and workshops for literacy staff, and promote such opportunities to volunteers and learners
• Collaborate with community partners to close service gaps for learners and provide quality referrals based on learner needs/goals
• Inform learners and volunteers of program, library, and community activities to encourage engagement, foster interpersonal connections, and inspire new language

and life goals
• Provide program participants with appropriate materials, resources, meeting space, and technology to support instruction.

Continued CLLS funding will help the Library sustain and strengthen this important service, ensuring that adult learners have the tools and support they need to succeed.

EQUITY AND SUSTAINABILITY
Literacy services further equity and belonging in the community by providing practice partners, resources, and tools for community members to learn English language skills, apply for jobs, navigate local services, help their children with schoolwork, build social connections, and participate more fully in civic life.

OUTREACH
No outreach was conducted, as this is a routine matter of City business.

STRATEGIC PLAN ALIGNMENT
This action advances the ONE Pleasanton Citywide Strategic Plan goal of Building a Community Where Everyone Belongs Strategy 1 – Apply strategies from the City diversity, equity, and inclusion (DEI) action plan to increase equitable access to City programs and services for the community, and Strategy 3 – Implement high priority items from the Library and Recreation Strategic Plan to continue to deliver activities and programs that meet the needs and interests of the community; as well as Funding Our Future, Strategy 1 - Develop a long-term strategy for funding operations and maintenance needs to ensure the reliability of community-owned facilities and infrastructure and continuity of City services.

FISCAL IMPACT

1.$42,948 in Adult Literacy Services grant funding revenue and matching expenditures is included in the City’s FY 2025/26 Proposed Operating Budget for Library Services to be allocated in the Miscellaneous Grants account (Org # 11652102). The revenue and expenditure will be updated to $45,722 as part of the mid-year budget update.

2.$95,902 in City General Fund funding for personnel and non-personnel expenses (referred to as “cash” funding in the CLLS application, Attachment 2) is included in the City’s FY 2025/26 Proposed Operating Budget for Library Services to be allocated in the Library Public Services account (Org # 00152300) and Reference account (Org # 00152301).

Prepared by: Submitted by: Approved by:

Lia Bushong, Assistant
Director of Library and
Recreation
Heidi Murphy, Director of Library and
Recreation

Gerry Beaudin, City
Manager

Attachments:

1. Resolution for Application for FY 2025/26 CLLS Grant Funding

2. CLLS Grant Application

R
ESOLUTION NO._____
A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON AUTHORIZING

APPLICATION TO THE CALIFORNIA STATE LIBRARY GRANT FOR ADULT LITERACY

SERVICES AND AUTHORIZING THE CITY MANAGER TO ACCEPT THE FUNDING AND EXECUTE ALL RELATED DOCUMENTS FOR FISCAL YEAR 2025/26
WHEREAS, the California State Library supports libraries with state funded and federally funded grants, statewide subscriptions to electronic resources, and statewide initiatives with partners offering further resources; and
WHEREAS, the Pleasanton Public Library's Adult Literacy Services Grant application was selected for grant funding, which will be used to enhance services to the Pleasanton community.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLEASANTON DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:

SECTION 1. Authorizes the City Manager to accept the California State Library grant funds for California Library Literacy Services in the amount of $45,722, and execute all necessary documents required by the grant program.

SEC
TION 2. This Resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at a regular meeting held on June 17, 2025.

I, Jocelyn Kwong, City Clerk of the City of Pleasanton, California, certify that the foregoing resolution was adopted by the City Council at a regular meeting held on June 17, 2025 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Jocelyn Kwong, City Clerk
APPROVED AS TO FORM:

Daniel G. Sodergren, City Attorney
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