Agenda packet — Port Hueneme City Council, June 3, 2024 (part 3 of 3)

Attachment E
Agenda Item No. 12 Page 69 of 98 CC Agenda 06-03-2024
Classification Employee Group Step Hourly Monthly Annual Base $36.96 $6,407 $76,880
Mid $42.51 $7,369 $88,422
Top $48.06 $8,330 $99,964
Base $40.41 $7,005 $84,063
Mid $46.48 $8,057 $96,688
Top $52.55 $9,109 $109,312
Base $54.14 $9,384 $112,613
Mid $62.26 $10,792 $129,505
Top $70.38 $12,200 $146,397
Base $27.72 $4,804 $57,651
Mid $31.91 $5,531 $66,366
Top $36.10 $6,257 $75,082
Base $36.96 $6,407 $76,880
Mid $42.51 $7,369 $88,422
Top $48.06 $8,330 $99,964
Base $38.86 $6,736 $80,830
Mid $44.70 $7,747 $92,969
Top $50.53 $8,759 $105,108
Base $51.51 $8,928 $107,132
Mid $59.23 $10,267 $123,202
Top $66.96 $11,606 $139,271
Base $51.51 $8,928 $107,132
Mid $59.23 $10,267 $123,202
Top $66.96 $11,606 $139,271
Base $69.83 $12,104 $145,244
Mid $80.31 $13,920 $167,041
Top $90.79 $15,736 $188,837
Base $71.90 $12,462 $149,549
Mid $82.69 $14,334 $172,005
Top $93.49 $16,205 $194,462
Base $65.87 $11,418 $137,015
Mid $75.75 $13,131 $157,567
Top $85.63 $14,843 $178,119
Base $61.45 $10,652 $127,821
Mid $67.42 $11,686 $140,233
Top $73.39 $12,720 $152,645
Base $46.79 $8,110 $97,322
Mid $53.79 $9,324 $111,892
Top $60.80 $10,538 $126,461
Base $41.88 $7,259 $87,107
Mid $48.17 $8,349 $100,189
Top $54.46 $9,439 $113,271
Base $60.76 $10,532 $126,385
Mid $69.88 $12,112 $145,343
Top $78.99 $13,692 $164,301
Base $39.61 $6,866 $82,398
Mid $45.90 $7,956 $95,477
Top $52.19 $9,046 $108,556
Base $60.76 $10,532 $126,385
Mid $69.88 $12,112 $145,343
Top $78.99 $13,692 $164,301
Information Technology Applications
Specialist Management
Information Technology Manager Management
Deputy Finance Director Management
Deputy Public Works Director/City
Engineer Management
Engineer - Principal Management
Accountant Management
City of Port Hueneme
FY25 Management Salary Schedule (eff 7/1/2024 - 4% COLA) Human Resources/Risk Manager Management
Human Resources Analyst Management
Building Official Management
Community Development Program Manager Management
Accounting Manager Management
Administrative Services Coordinator Management
Accountant- Senior Management
Assistant Planner Management
Engineer - Senior Management
Housing Programs Manager Management
Associate Planner Management
Agenda Item No. 12 Page 70 of 98

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CC Agenda 06-03-2024
Classification Employee Group Step Hourly Monthly Annual Base $31.00 $5,373 $64,479
Mid $35.66 $6,181 $74,167
Top $40.31 $6,988 $83,854
Base $33.22 $5,759 $69,106
Mid $38.46 $6,666 $79,991
Top $43.69 $7,573 $90,876
Base $70.00 $12,134 $145,605
Mid $82.79 $14,351 $172,209
Top $95.58 $16,568 $198,814
Base $48.57 $8,419 $101,032
Mid $55.86 $9,682 $116,186
Top $63.14 $10,945 $131,339
Base $45.80 $7,939 $95,273
Mid $54.17 $9,390 $112,680
Top $62.54 $10,841 $130,088
Base $56.04 $9,713 $116,553
Mid $64.44 $11,170 $134,036
Top $72.85 $12,627 $151,519
Base $48.98 $8,489 $101,872
Mid $56.32 $9,763 $117,151
Top $63.67 $11,036 $132,430
Base $36.92 $6,400 $76,803
Mid $42.49 $7,365 $88,382
Top $48.06 $8,330 $99,961
Base $33.53 $5,812 $69,742
Mid $38.56 $6,684 $80,205
Top $43.59 $7,556 $90,669
Base $71.95 $12,471 $149,647
Mid $82.73 $14,340 $172,084
Top $93.52 $16,210 $194,520
City of Port Hueneme
FY25 Management Salary Schedule (eff 7/1/2024 - 4% COLA) Management
Recreation and Community Services
Programs Manager Management
Public Works Program Manager Management
Water General Manager Management
Payroll Services Specialist Management
Police Commander Management
Public Works Landscape Manager
Information Technology Technician Management
Recreation and Ocean Safety Supervisor Management
Recreation Coordinator Management
Police Support Services Manager Management
Agenda Item No. 12 Page 71 of 98

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CC Agenda 06-03-2024
Classification Employee Group Step Hourly Monthly Annual Base $24.92 $4,319 $51,829
Mid $28.66 $4,968 $59,621
Top $32.41 $5,618 $67,412
Base $26.85 $4,654 $55,844
Mid $30.88 $5,352 $64,225
Top $34.91 $6,051 $72,606
Base $28.78 $4,988 $59,859
Mid $33.09 $5,736 $68,830
Top $37.40 $6,483 $77,800
Base $51.51 $8,928 $107,132
Mid $59.23 $10,267 $123,200
Top $66.96 $11,606 $139,268
Base $33.12 $5,741 $68,892
Mid $38.09 $6,602 $79,224
Top $43.06 $7,463 $89,555
Base $34.33 $5,951 $71,409
Mid $39.50 $6,846 $82,153
Top $44.66 $7,741 $92,896
Base $29.09 $5,042 $60,508
Mid $33.45 $5,798 $69,575
Top $37.81 $6,554 $78,643
Base $31.54 $5,468 $65,610
Mid $36.26 $6,285 $75,422
Top $40.98 $7,103 $85,234
Base $34.96 $6,060 $72,723
Mid $40.21 $6,969 $83,629
Top $45.45 $7,878 $94,535
Base $20.18 $3,497 $41,966
Mid $22.09 $3,829 $45,943
Top $24.00 $4,160 $49,920
Base $22.47 $3,894 $46,733
Mid $25.85 $4,480 $53,758
Top $29.22 $5,065 $60,783
Base $36.94 $6,403 $76,836
Mid $42.48 $7,363 $88,359
Top $48.02 $8,324 $99,883
Base $38.25 $6,629 $79,550
Mid $43.98 $7,624 $91,483
Top $49.72 $8,618 $103,415
Base $25.21 $4,370 $52,434
Mid $29.00 $5,026 $60,316
Top $32.79 $5,683 $68,198
Base $35.41 $6,137 $73,647
Mid $40.72 $7,058 $84,691
Top $46.03 $7,978 $95,736
Base $23.98 $4,157 $49,883
Mid $27.58 $4,780 $57,358
Top $31.17 $5,403 $64,834
Base $25.60 $4,438 $53,252
Mid $29.44 $5,103 $61,240
Top $33.28 $5,769 $69,228
Base $32.89 $5,701 $68,413
Mid $37.82 $6,556 $78,673
Top $42.76 $7,411 $88,933
Facilities Maintenance Worker Lead SEIU
Engineering Technician II SEIU
Facilities Maintenance Worker I SEIU
Facilities Maintenance Worker II SEIU
Electrical/Instrumentation Technician I SEIU
Electrical/Instrumentation Technician II SEIU
Engineering Technician I SEIU
Construction Inspector II SEIU
Custodian SEIU
Customer Service Representative SEIU
Code Compliance Officer Senior SEIU
Community Development Technician SEIU
Construction Inspector I SEIU
Code Compliance Officer SEIU
Administrative Specialist III SEIU
Associate Civil Engineer SEIU
Administrative Specialist I SEIU
Administrative Specialist II SEIU
City of Port Hueneme
FY25 SEIU Salary Schedule (eff 7/8/2024 - 4% COLA)
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CC Agenda 06-03-2024
Classification Employee Group Step Hourly Monthly Annual Base $27.30 $4,732 $56,781
Mid $31.38 $5,440 $65,280
Top $35.47 $6,148 $73,778
Base $20.69 $3,586 $43,026
Mid $23.79 $4,124 $49,483
Top $26.89 $4,662 $55,940
Base $30.88 $5,353 $64,233
Mid $35.50 $6,153 $73,834
Top $40.13 $6,955 $83,461
Base $24.99 $4,331 $51,978
Mid $28.73 $4,981 $59,767
Top $32.48 $5,630 $67,557
Base $19.96 $3,460 $41,519
Mid $22.95 $3,978 $47,736
Top $25.94 $4,496 $53,953
Base $24.99 $4,331 $51,978
Mid $28.73 $4,981 $59,767
Top $32.48 $5,630 $67,557
Base $30.92 $5,360 $64,314
Mid $35.54 $6,161 $73,932
Top $40.17 $6,962 $83,550
Base $26.93 $4,668 $56,021
Mid $30.97 $5,369 $64,424
Top $35.01 $6,069 $72,827
Base $31.22 $5,411 $64,931
Mid $35.89 $6,220 $74,641
Top $40.55 $7,029 $84,352
Base $34.96 $6,060 $72,723
Mid $40.21 $6,969 $83,629
Top $45.45 $7,878 $94,535
Base $25.60 $4,438 $53,252
Mid $29.44 $5,103 $61,240
Top $33.28 $5,769 $69,228
Base $32.89 $5,701 $68,413
Mid $37.82 $6,556 $78,673
Top $42.76 $7,411 $88,933
Base $36.94 $6,403 $76,836
Mid $42.48 $7,363 $88,359
Top $48.02 $8,324 $99,883
Base $20.62 $3,574 $42,894
Mid $23.71 $4,110 $49,316
Top $26.80 $4,645 $55,739
Base $24.09 $4,175 $50,097
Mid $27.70 $4,801 $57,615
Top $31.31 $5,428 $65,134
Base $31.94 $5,537 $66,443
Mid $36.72 $6,365 $76,380
Top $41.50 $7,193 $86,316
Base $20.76 $3,599 $43,191
Mid $23.89 $4,140 $49,684
Top $27.01 $4,681 $56,177
Base $23.98 $4,157 $49,883
Mid $27.58 $4,780 $57,358
Top $31.17 $5,403 $64,834
City of Port Hueneme
FY25 SEIU Salary Schedule (eff 7/8/2024 - 4% COLA)
Streets Maintenance Worker I SEIU
Streets Maintenance Worker II SEIU
Solid Waste Equipment Operator I SEIU
Solid Waste Equipment Operator II SEIU
Solid Waste Equipment Operator Lead SEIU
Parking Enforcement Officer-Senior SEIU
Public Works Operations Technician SEIU
Mechanic II SEIU
Mechanic Senior SEIU
Parking Enforcement Officer SEIU
Landscape Maintenance Worker II SEIU
Landscape Maintenance Worker Lead SEIU
Mechanic I SEIU
Housing Specialist SEIU
Irrigation Technician SEIU
Landscape Maintenance Worker I SEIU
Fiscal Assistant SEIU
Housing and Facilities Services Assistant SEIU
Agenda Item No. 12 Page 73 of 98

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CC Agenda 06-03-2024
Classification Employee Group Step Hourly Monthly Annual Base $37.30 $6,465.06 $77,580.71
Mid $42.89 $7,434.60 $89,215.17
Top $48.49 $8,404.14 $100,849.62
Base $27.20 $4,713.92 $56,567.06
Mid $31.27 $5,420.59 $65,047.11
Top $35.35 $6,127.26 $73,527.17
Base $29.03 $5,032.31 $60,387.72
Mid $33.63 $5,829.46 $69,953.48
Top $38.23 $6,626.60 $79,519.23
Base $37.30 $6,465.06 $77,580.71
Mid $42.89 $7,434.60 $89,215.17
Top $48.49 $8,404.14 $100,849.62
Base $25.60 $4,437.66 $53,251.96
Mid $29.66 $5,140.95 $61,691.45
Top $33.72 $5,844.25 $70,130.94
Base $29.67 $5,143.48 $61,721.73
Mid $34.11 $5,912.98 $70,955.78
Top $38.55 $6,682.49 $80,189.82
Base $26.15 $4,531.90 $54,382.85
Mid $30.07 $5,211.51 $62,538.11
Top $33.99 $5,891.11 $70,693.38
Base $27.20 $4,713.92 $56,567.06
Mid $31.27 $5,420.35 $65,044.16
Top $35.35 $6,126.77 $73,521.26
Base $29.03 $5,032.31 $60,387.72
Mid $33.63 $5,829.46 $69,953.48
Top $38.23 $6,626.60 $79,519.23
Base $37.30 $6,465.06 $77,580.71
Mid $42.89 $7,434.60 $89,215.17
Top $48.49 $8,404.14 $100,849.62
Base $24.26 $4,205.38 $50,464.61
Mid $27.89 $4,833.73 $58,004.78
Top $31.51 $5,462.08 $65,544.96
City of Port Hueneme
FY25 SEIU Salary Schedule (eff 7/8/2024 - 4% COLA)
Water Utility Operator Trainee SEIU
Water Utility Operator I SEIU
Water Utility Operator II SEIU
Water Utility Operator Lead SEIU
Water Resource Inspector I SEIU
Water Resource Inspector II SEIU
Water Services Technician SEIU
Wastewater Maintenance Worker I SEIU
Wastewater Maintenance Worker II SEIU
Wastewater Maintenance Worker Lead SEIU
Streets Maintenance Worker Lead SEIU
Agenda Item No. 12 Page 74 of 98

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CC Agenda 06-03-2024
Classification Employee Group Step Hourly Monthly Annual Base $25.85 $4,480.33 $53,764.00
Mid $29.73 $5,152.38 $61,828.60
Top $33.60 $5,824.43 $69,893.20
Base $33.21 $5,755.93 $69,071.15
Mid $38.19 $6,619.12 $79,429.46
Top $43.17 $7,482.31 $89,787.77
Base $28.91 $5,010.36 $60,124.26
Mid $33.24 $5,760.80 $69,129.66
Top $37.56 $6,511.25 $78,135.06
Base $44.64 $8,123.66 $97,483.93
Mid $51.33 $9,342.88 $112,114.55
Top $58.03 $10,562.10 $126,745.16
Base $52.56 $9,566.47 $114,797.59
Mid $60.45 $11,001.63 $132,019.52
Top $68.33 $12,436.79 $149,241.46
Base $30.49 $5,285.25 $63,423.03
Mid $35.06 $6,076.84 $72,922.04
Top $39.63 $6,868.42 $82,421.05
Base $60.92 $11,087.62 $133,051.46
Mid $70.08 $12,754.01 $153,048.17
Top $79.23 $14,420.41 $173,044.87
Base $39.47 $6,841.45 $82,097.43
Mid $45.39 $7,867.67 $94,412.05
Top $51.31 $8,893.89 $106,726.66
Base $39.47 $6,841.45 $82,097.43
Mid $45.39 $7,867.67 $94,412.05
Top $51.31 $8,893.89 $106,726.66
Base $33.54 $5,813.78 $69,765.34
Mid $38.56 $6,684.52 $80,214.24
Top $43.59 $7,555.26 $90,663.15
Parking Enforcement Officer ** PHPOA
Parking Enforcement Officer -Senior ** PHPOA
Public Safety Dispatch Supervisor
Public Safety Dispatcher PHPOA
Police Officer Trainee Unrep
Property and Evidence Supervisor
Police Officer - Senior PHPOA
Police Records Technician Senior PHPOA
Police Sergeant PHPOA
PHPOA
PHPOA
City of Port Hueneme
FY25 Police Officer's Association Salary Schedule (eff 7/8/2024 - 5% COLA) Police Community Services Officer PHPOA
Police Officer PHPOA
$32.41
** Pending Negotiations
Agenda Item No. 12 Page 75 of 98

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CC Agenda 06-03-2024
Classification Employee Group Step
Base
Mid
Top
Base
Mid
Top
Base
Mid
Top
Base
Mid
Top
Base
Mid
Top
Base
Mid
Top
Base
Mid
Top
Base
Mid
Top
Base
Mid
Top
$18.40
$21.17
$23.93
$25.60
$29.66
$33.71
$20.89
$23.61
$29.94
$34.04
$18.18
Recreation Attendant P/T Part Time Unrep
$48.06
$33.12
$38.09
$43.06
$20.18
$22.09
$25.85
$24.00
$16.64
Intern (Temporary) Part Time Unrep $19.14
City of Port Hueneme
FY25 Part Time Unrep Salary Schedule (eff 7/1/2024 - 4% COLA) Accountant P/T Part Time Unrep
Code Compliance Officer P/T Part Time Unrep
Custodian P/T Part Time Unrep
$42.51
Parking Enforcement Officer P/T Part Time Unrep
Parking Enforcement Officer P/T ** Part Time Unrep
Park Ranger P/T Part Time Unrep
Hourly
$36.96
$21.63
Police Support Services Technician P/T Part Time Unrep
$23.81
$27.38
$30.95
** Pending Negotiations
Agenda Item No. 12 Page 76 of 98

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CC Agenda 06-03-2024
Classification Employee Group Step
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
$29.22
$29.36
$24.05
$24.79
$20.24
$20.84
$21.47
$22.11
$22.67
$23.36
$27.57
$27.54
$28.38
$20.80
$21.43
$22.07
$22.83
$22.50
$23.34
$18.03
$18.56
$19.11
$19.70
$20.28
$24.18
$25.02
$25.86
$26.70
$19.00
$19.65
$23.00
$23.78
$24.50
$25.23
$25.98
$26.76
$17.50
$21.69
$26.68
$27.40
$28.39
$29.25
$30.01
$22.34
$23.01
$23.70
$24.41
$25.15
$25.90
Lifeguard - Pool P/T Seasonal / Part Time
Lifeguard- Pool Supervisor Seasonal / Part Time
Lifeguard - Ocean Jr Program Instr and
- Ocean Tower Seasonal / Part Time
Lifeguard - Jr Program Coordinator and
- Senior Lead Seasonal / Part Time
Lifeguard - Assistant Jr Coordinator and
- Assistant Lead Seasonal / Part Time
City of Port Hueneme
FY25 Seasonal Unrep Salary Schedule (eff 7/1/2024)
Hourly
$21.00
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CC Agenda 06-03-2024
Classification Employee Group Step
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
$18.10
$18.63
$19.10
$19.68
$20.30
$20.88
$25.06
$25.81
$16.00
$16.56
$17.05
$17.56
$20.37
$20.98
$21.61
City of Port Hueneme
FY25 Seasonal Unrep Salary Schedule (eff 7/1/2024)
Hourly
$19.78
$22.26
$22.93
$23.62
$24.33
Water Safety Instructor P/T Seasonal / Part Time
Water Safety Instructor Aide P/T Seasonal / Part Time
Agenda Item No. 12 Page 78 of 98

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CC Agenda 06-03-2024
Fiscal Year 2024-2025 Revised
Description Amount
Measure U Projected Revenue $ 3,632,000.00
Measure U Projected Expenditures
Public Safety
Police Sergeant $ 278,965.86
Police Officer Senior (2 FTE'S) $ 467,107.13
Police Officer (.50 FTE) $ 86,900.84
Police Communications Officers-Dispatch (3 FTE'S) $ 370,773.78 Computer-aided dispatch (CAD) system $ 170,000.00
PD Various Equipment $ 142,000.00
Homeless Voucher Program $ 10,000.00
Investigation/Evidence Safety Supplies/Software (Triad Investigation Services, Task Force) $ 34,000.00 PD Patrol Firearms/Weapons $ 55,500.00
PD Support-Crossing Guards $ 47,500.00
PD Uniform Expense/Reimbursement $ 33,000.00
PD Patrol Vehicles $ 82,655.00
Total Public Safety $ 1,778,402.61
Streets & Maintenance
Maintenance Staff-(1 FTE'S) Maintaining City Parks/Pier/Removing graffiti $ 80,866.08 Streets Maintenance Supplies (Equipment Rental, Concrete, Misc) $ 71,400.00 Streets Staff-(2.25 FTE'S)Maintaining Streets, alleys, sidewalks, public rights-of-way & parking lots $ 189,375.84 Streets Small Tools/Equipment $ 10,000.00
Facilities/Streets/Landscape Vehicles $ 67,775.00
Replace the Underground Storage Tanks (Environmental State requirement) $ 680,000.00 Improvements to Moranda Park Parking Lot ( Median Hardscape) $ 35,000.00 Citywide Parking Lots Improvements (Beach Lots, Library & Misc. Parks) $ 194,000.00 Streets/Facilities Clothing/Uniform Reimbursement $ 7,000.00 Facilities Graffiti Removal $ 15,000.00
Facilities Building Maintenance/Safety/Small Appliances Supplies $ 93,500.00 Facilities Property Maintenance $ 30,000.00
Facilities Small Tools $ 5,000.00
Total Streets & Maintenance $ 1,478,916.92
Parks & Recreation
Recreation Coordinator (0.50 FTE) $ 54,751.97
Recreation & Ocean Safety Supervisor (1 FTE) $ 148,829.25 Recreation Special Events $ 53,000.00
Museum furniture and other supplies $ 20,000.00
Recreation Vehicles $ 13,898.00
Open Gym with Boys & Girls Club $ 13,500.00
Senior Exercise $ 8,100.00
Jr Lifeguard Program Expenses (Island Packers Trip, Kayak Excursion) $ 5,000.00 Beach Portable Restroom Trailer Rental $ 23,000.00
Total Parks & Recreation $ 340,079.22
Information Technology
New enterprise resource software supporting automation $ 30,000.00 Total Information Technology $ 30,000.00
Total Measure U Expenditures $ 3,627,398.75
Total Measure U Variance 4,601.25
Measure U General Fund Revenue and Expenditure Budget Report Attachment F
Agenda Item No. 12 Page 79 of 98 CC Agenda 06-03-2024
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Agenda Item No. 12 Page 80 of 98 CC Agenda 06-03-2024
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, ESTABLISHING THE APPROPRIATION LIMIT FOR THE FISCAL YEAR 2024-25 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA

CONSTITUTION
WHEREAS, Article XIIIB of the California Constitution states that the total annual appropriation subject to limitations of each government entity shall not exceed the appropriation limit of such entity of government, except for prior year adjustments in the cost-of-living or personal income and population, as noted in Article XIIIB and State Statues; and WHEREAS, pursuant to Article XIIIB of the California Constitution, and section 7900 et seq. of the California Government Code, the City of Port Hueneme is required to set its appropriation limit for each fiscal year by resolution, and approve appropriate inflation and population factors used in calculating the limit; and
WHEREAS, the total annual appropriation subject to limitation has been computed in accordance with provisions set forth in Article XIIIB, Government Code Section 7900 et seq and Proposition 111; and
WHEREAS, detailed documentation used in calculating the appropriation limit for Fiscal Year 2024-25 is available for review on file in the Finance Department, online, and a summary is provided in the attached Exhibit “A”, which is incorporated as part of this resolution for reference.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: That the City reserves the right to adjust or amend the appropriation limit based upon use of alternative growth factors as authorized by Proposition 111 if such changes or revisions would result in an advantageous appropriation limit, now or in the future.

SECTION 2: That the City of Port Hueneme Limit for Fiscal Year 2024-25 is $16,693,128 as calculated under Exhibit “A”.

SECTION 3: That the growth factors in calculating the Fiscal Year 2024-25 Appropriation Limit shall be the percentage change in California per capita income and the percentage change in the population in the County of Ventura.

SECTION 4: This resolution shall take effect immediately upon its passage.

SECTION 5: The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED, this 3
rd day of June, 2024.

Misty Perez, Mayor
Attachment G
Agenda Item No. 12 Page 81 of 98 CC Agenda 06-03-2024
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 12 Page 82 of 98 CC Agenda 06-03-2024

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

CITY OF PORT HUENEME )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. ____ was duly adopted at the regular meeting of the City Council on the __ day of ____, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 12 Page 83 of 98 CC Agenda 06-03-2024
EXHIBIT “A”
GANN APPROPRIATIONS LIMIT – FISCAL YEAR 2024-25
Article XIIIB of the California State Constitution, commonly referred to as the Gann Initiative or Gann Appropriations Limit, was adopted by California voters in 1980 and placed limits on the amount of proceeds of taxes that state and local government agencies can appropriate and spend each year.

The limit is different for each agency and changes each year. Each year’s limit is based on the amount of tax proceeds that were authorized to be spent in the base Fiscal Year 1978-79 in each agency, and modified for changes in inflation and population in each subsequent year. Inflationary adjustments are, by law, based on increases in the California per capita income or the increase in non-residential assessed valuation due to new construction. Population adjustments are based on city population growth or county population growth. The annual adjustment factors used in making this calculation are the cost-of-living adjustment (CPI based on the percentage change in California per capita income) and the population adjustment based on the annual population change for the County of Ventura.

For Fiscal Year 2024-25, the City of Port Hueneme’s estimated tax proceeds subject to limitation as set forth in the 2024-25 budget are $15,207,726. As established by the following calculations, the City of Port Hueneme’s appropriations limit for Fiscal Year 2024-25 is $16,693,128, which exceeds the appropriations subject to limitation by $1,485,402.

Fiscal Year 2023-24 Appropriation Limit $16,147,086
A. Cost of living adjustment
(based on change in CA per capita income) 3.62
B. Population adjustment
(based on County of Ventura population change) -.23%
Aggregate Change Factor (A x B) 1.0338167
Increase in appropriation limit 546,042
Fiscal Year 2023-24 Appropriation Limit $16,693,128
Agenda Item No. 12 Page 84 of 98 CC Agenda 06-03-2024
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, ADOPTING THE OPERATING AND CAPITAL BUDGET FOR THE FISCAL YEAR 2024-2025
WHEREAS, the City Manager has submitted a proposed Operating and Capital Budget for the Fiscal Year 2024-2025 as contained in the document titled “Revised City of Port Hueneme Department Budget Report 2024/25”; and Capital Improvement Projects Report for FY 2023/24 through FY 2026/27; and
WHEREAS, the City Council has reviewed the proposed BUDGET on June 3rd; and WHEREAS, 2024-2025 revenues for all funds are estimated to be $56,925,534 and appropriations total $56,662,328; and
WHEREAS, the City Manager has the authority to approve transfers between categories, line items and departments within the same fund; and
WHEREAS, the City Manager has the authority to approve an increase in any line item by 5% (five percent) as a contingency; and
WHEREAS, the City Manager has full authority to implement the 2024-2025 BUDGET; and
WHEREAS, Article XIIIB of the State of California Constitution requires local government agencies to annually adopt an appropriation limit.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The City Council finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution.

SECTION 2: The OPERATING for 2024-2025 AND CAPITAL BUDGET for 2023-2024 through 2026-2027 fiscal years is hereby approved and revised.

SECTION 3: The OPERATING for 2024-2025 AND CAPITAL BUDGET for the 2023-2024 through 2026-2027 fiscal years will be made public and posted on the City’s webpage.

SECTION 4: The City Council approves the Fiscal Year 2024-2025 Appropriation Limits as required by Article XXIIIB.

SECTION 5: The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED, this 3
rd day of June, 2024.

Misty Perez, Mayor
Attachment H
Agenda Item No. 12 Page 85 of 98 CC Agenda 06-03-2024
CC Resolution No. ___, Page 2 of 3
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 12 Page 86 of 98 CC Agenda 06-03-2024
CC Resolution No. ___, Page 3 of 3

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF VENTURA ) SS.

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 12 Page 87 of 98 CC Agenda 06-03-2024
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Agenda Item No. 12 Page 88 of 98 CC Agenda 06-03-2024

CITY OF PORT HUENEME, CALIFORNIA
CLASS DESCRIPTION, Create: 05/23/2024
Base: $53.87 / $112,046
Mid: $61.96 / $128,868
Top: $70.04 / $145,691
POSITION TITLE:

Public Works Manager (PWM)
Waste Water (PWM-WW) or
Solid Waste (PWM-SW)
CLASSIFICATION: Management/Confidential Pay
Grade:

FLSA STATUS: Exempt EEO F/C: WC Code:

KIND OF WORK
Under general supervision of the Public Works Director, or Deputy Public Works Director/City Engineer, performs a wide variety of administrative, analytical, operational, and management support activities within assigned program areas; develops, implements and administers assigned program responsibilities, including budget preparation recommendations, records management, program reporting; coordinates activities with other divisions, outside agencies, vendors, and the general public; performs other related duties as assigned.

EXAMPLES OF WORK

ESSENTIAL FUNCTIONS
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

When assigned to the PWM – WW:

1. Organizes, plans, implements, oversees, evaluates, and participates in complex department-specific programs and projects, including, but not limited to;

2. Stormwater management program activities;

3. Wastewater operations;

4. CIWQS SSO wastewater discharge program;

5. Fleet maintenance/acquisition;

6. Fuel system operations;

7. Air Resource Board programs;

8. Oversees all aspects of assigned programs listed above, including legal and regulatory compliance
Attachment I
Agenda Item No. 12 Page 89 of 98 CC Agenda 06-03-2024

PUBLIC WORKS MANAGER
Public Works Manager Page 2
When assigned to the PWM – SW:

1. Organizes, plans, implements, oversees, evaluates, and participates in complex department-specific programs and projects, including, but not limited to;

2. Contracted street sweeping operations;

3. Solid waste operations;

4. Recycling operations;

5. Organics recycling;

6. Household Hazardous Waste program;

7. Federal Solid Waste Contract management, and;

8. Air Resource Board programs;

9. Oversees all aspects of assigned programs, including legal and regulatory compliance
Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the program areas to which assigned.

Supervises staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and makes hiring, termination and disciplinary recommendations.

Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including financial, budget, personnel, operational, or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares technical records and reports, identifies alternatives, and makes and justifies recommendations.

Contract, monitor, observe, and review the work of contractors and/or consultants responsible for organizing and implementing programs, activities.

Searches, applies for, and manages grant funding opportunities and required reporting.

Assists in the development of the annual budget for assigned programs; monitors and administers program expenditures; and makes recommendations for purchases.

Maintains records and submits reports concerning new or on-going programs; participates in preparation of a variety of material including staff reports, power point presentations, public outreach materials, notices
Agenda Item No. 12 Page 90 of 98 CC Agenda 06-03-2024

PUBLIC WORKS MANAGER
Public Works Manager Page 3
Establishes and maintains outstanding communication and effective relationships with co-workers, regulatory officials, business community, contractors, elected and appointed governmental officials, community groups, and the general public.

Preforms routine and complex administrative functions; ordering of supplies; provides customer service to business community and the general public; acts as an information source regarding assigned programs, services, and activities; Attends and participates in organization and community meetings with a variety of groups, including professional organizations and regulatory boards; stays current on relative subject matter related to assigned program areas.

Provide responsible and responsive staff assistance and support to the Public Works Director, Deputy Public Works Director/City Engineer
Collaborates with the City’s Engineering Division on project specification when appropriate and necessary

MARGINAL FUNCTIONS
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Performs related duties as assigned.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
Basic principles and practices of public administration as applied to operational unit and program administration.

Research and reporting methods, techniques, and procedures.

Sources of information related to a broad range of municipal programs, services, and administration.

Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.

Principles and practices of budget preparation and administration Knowledge of computers and current computer software applications (e.g. Microsoft Word, Excel, PowerPoint) including database management.

Agenda Item No. 12 Page 91 of 98 CC Agenda 06-03-2024

PUBLIC WORKS MANAGER
Public Works Manager Page 4
Principles and practices of contract negotiation, preparation, and evaluation Record keeping principles and procedures.

Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

Ability to perform skilled coordinated movements, such as data-entry and word processing.

Ability to program and compile reports and computer reports as needed; Ability to analyze and interpret data; ability to make visual presentations and communicate effectively to a small and large group.

Ability to tactfully handle situations of misunderstanding or conflict. Ability to interact effectively with a variety of groups and individuals; Ability to present ideas, concepts and recommendations effectively in written and oral forms.

MINIMUM QUALIFICATION REQUIREMENTS
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

A Bachelor's degree from an accredited college and seven years or more experience with two years of division lead or operations coordinator experience in one or more of the department specific programs listed in the essential functions above or
10 or more years experience in Public Works operations, with five years as a lead and direct experience in one or more of the department specific programs listed under the essential functions above; or an equivalent combination of education, training, and experience.

Requires a valid California driver’s license and an acceptable driving record.

Possession of a State of California Class "B" commercial driver's license Agenda Item No. 12 Page 92 of 98 CC Agenda 06-03-2024

PUBLIC WORKS MANAGER
Public Works Manager Page 5
Possession of, or ability to obtain the following certifications within a year of appointment or hire:

PWM – WW: CWEA Collection System Maintenance Grade 4 is required PWM –SW: SWANA - Managing Integrated Solid Waste Management Systems certification is required
Fork Lift Certification desirable
Any other technical certifications relevant to Public Works operations is highly desirable and will be reviewed according to the respective program needs stated above

ADA COMPLIANCE
Physical Ability: Tasks may involve the ability to exert moderate to heavy physical effort in sedentary to moderate work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderately heavy weight (20-50 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderately heavy weight (20-50 pounds); some duties may occasionally involve heavier objects (up to 100 lbs.)
Sensory Requirements: Tasks require oral communications ability and visual perception and discrimination.

Environmental Factors: Tasks may cause risk of exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

Agenda Item No. 12 Page 93 of 98 CC Agenda 06-03-2024

CITY OF PORT HUENEME
FLSA: NON-EXEMPT

SENIOR MECHANIC
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under the supervision of assigned supervisory or management staff, plans, coordinates, leads, and participates in the more complex and difficult work of staff responsible for performing a variety of skilled and semi-skilled tasks in servicing, repair, and adjustment of automobiles, trucks, construction equipment, landscape maintenance equipment, and other related equipment powered by gasoline, diesel fuel or electricity; inspects, diagnoses, overhauls, repairs, and adjusts engines, transmissions, and related vehicle systems and components; performs equipment preventative maintenance duties on a variety of vehicles and equipment; maintains a variety of records including City vehicle repair and inventory documents; lead a crew in assisting other divisions with maintenance and repair work; ensures safe work practices are adhered to on all jobs; and performs related work as required.

DISTINGUISHING CHARACTERISTICS
Senior Mechanic – This is the highest and the most senior level class within the Mechanic series.

Employees within this class are distinguished from the Mechanic II by the performance of the full range of duties as assigned including the more advanced mechanical repair duties and providing training to less experienced Mechanics and their respective jobs and sets and examples of safe work practices. Employees at this level receive very seldom instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This position is generally filled by a journey level Mechanic II, or when filled from the outside, require prior experience. Advancement to the Senior level is based on management judgment and/or certification or testing that validates the performance of the full range of job duties.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Performs skilled mechanic duties including troubleshooting, diagnosing, and repairing diesel, gasoline, and alternative fuel powered vehicles, trucks, and equipment; plans, organizes and conducts mechanical preventative maintenance and corrective maintenance work.

2. Inspects, diagnoses, and locates mechanical difficulties on automobiles, trucks, and on a variety of maintenance and construction light and heavy equipment; determines extent of necessary repairs and estimates time and materials needed.

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Mechanic II Job Description
March 20, 2024

3. Examines, locates, and repairs mechanical defects in City-owned vehicles and equipment including automobiles, trucks, tractors, pumps, landscape maintenance equipment and various other mechanical equipment; overhauls various equipment, repairing or adjusting components of broken parts.

4. Performs major mechanical repairs; disassembles, repairs, and replaces worn parts, fits new parts, adjusts and repairs fuel systems, governors, starting motors, clutches, differentials, brakes, steering components, and other mechanical work.

5. Performs engine tune-ups; takes compression tests; repairs standard and electronic ignition systems and adjusts timing and valves; replaces or adjusts emission control systems; installs new or rebuilt engines.

6. Overhauls hydraulic, booster, pneumatic, and vacuum systems; inspects, tests, diagnoses, troubleshoots, repairs, rewires, and reconditions electrical systems.

7. Services, repairs, and maintains power lawn mowers, small engines, pumps, and miscellaneous equipment and tools.

8. Performs basic body repair work and machine shop work; fabricates special construction and maintenance equipment.

9. Maintains records of time, materials, parts, and work performed; recommends the ordering of supplies, materials, parts, and equipment; makes recommendations on the need to replace equipment or vehicles; negotiates and purchases parts, tools, minor equipment and materials necessary for the operation and maintenance of fleet and small engine equipment and vehicles as necessary.

10. Uses arc and gas welding equipment and techniques to construct, repair, and modify parts and equipment.

11. Repairs or causes the accurate and timely repair or replacement of transmissions, differentials, distributors, fuel pumps, clutches, suspension systems and hydraulic equipment; relines and adjusts brakes, overhauls steering mechanisms, locks, radios, and other equipment or systems as required.

12. Coordinates mechanical repairs with local automotive and repair shops to accomplish required work as necessary.

13. Cleans and maintains assigned work area; disposes of hazardous materials according to established procedures.

14. Plans, organizes, oversees, and supervises the work of other employees who perform mechanical preventative maintenance and corrective maintenance work within the Public Works Department.

15. Adjusts work schedules to meet work demands; trains City staff on repairs and maintenance of equipment.

16. Ensures the adherence to safe work practices by shop personnel; works shifts and/or call-out or standby as directed.

17. Performs related duties and responsibilities, and assists other divisions as required.

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Mechanic II Job Description
March 20, 2024

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Leadership principals, operations, services, and activities of a fleet maintenance and repair program.

Techniques and methods of overhauling and repairing gasoline and diesel-powered equipment and related components, including engines, carburetors, and electrical systems.

Theory, care and operation of gasoline and diesel-powered internal combustion engines and mechanical components for the maintenance, repair, and adjustment of landscaping, construction, and automotive equipment.

Methods, materials, tools, and equipment of the trade and their use in the maintenance and repair of mechanical equipment.

Operating and repair characteristics of hydraulic systems.

Methods and techniques of performing preventive maintenance including preventive maintenance inspection methods.

Materials, methods, practices and equipment used in vehicle maintenance and repair.

Methods and techniques of performing diagnostic troubleshooting services.

Methods and techniques of metal fabrication and gas and arc welding.

Fleet purchasing procedures.

Occupational hazards and standard safety practices.

Basic shop mathematics.

Principles and procedures of record keeping.

Pertinent federal, state, and local laws, codes, and regulations.

Ability to:

Perform a variety of Senior Mechanic work in leading a crew, diagnosing, troubleshooting, and repairing vehicles, equipment and components.

Inspect automotive and public works equipment to locate mechanical defects, to diagnose mechanical, electrical and hydraulic problems and to determine corrective procedures.

Perform repair work on diesel engines and hydraulic systems.

Apply principles of logic or rational systems related to a particular craft or trade.

Interpret instructions furnished in written, oral, diagrammatic, or schedule form.

Exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties that are often characterized by frequent change.

Repair and overhaul gasoline and diesel-powered equipment and related components with a minimum amount of supervision.

Perform a variety of welding work.

Perform safety inspections and identify safety hazards.

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Mechanic II Job Description
March 20, 2024
Work safely.

Maintain mental capacity that allows capability of making sound decisions and demonstrating intellectual capabilities.

Oversee, organize, train, and assign the work of mechanics.

Oversee and manage the implementation of division records, including parts, materials, inventory, scheduled maintenance, repairs and equipment replacement by coordinating with staff on the input of relevant information into the Maintenance Management Program.

Prepare and submit emission reports as required by the State and County.

Prepare and maintain reports, records, statistical information and correspondence as needed.

Work independently in the absence of supervision.

Exercise good judgment and initiative in work functions.

Estimate time, materials, and cost for repair work.

Understand and carry out oral and written directions.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Senior Mechanic
Education/Training:

Equivalent to the completion of the twelfth grade supplemented by vocational/technical training in automotive mechanics.

Within 1 year of appointment or hire the Senior Mechanic must complete a City spondsered Leadership Course
Experience:

Seven years’ experience and/or training involving auto equipment repair and maintenance.

License or Certificate:

Possession of a Class "C" driver's license and a satisfactory driving record. Possession of Class "B' and/or "A" California commercial driver's license is highly desirable.

Technical Certifications in hydraulic, electrical, fuel systems, or other certifications relevant to Public Works Department equipment maintenance, is highly desirable.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

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Mechanic II Job Description
March 20, 2024
Environment: Tasks may cause risk of exposure to temperature extremes, strong odors, toxic or poisonous agents, smoke, fumes, dust, pollen, wetness and humidity, electric currents, violence, bright or dim lighting, noise extremes, vibrations, machinery, or traffic hazards.

Physical: Tasks involve the ability to exert heavy physical effort in heavy work, with greater emphasis on climbing and balancing, but typically also involving some combination of stooping, kneeling, crouching, and crawling, and the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds); may occasionally involve heavier objects and materials (up to 100 pounds).

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Agenda Item No. 12 Page 98 of 98 CC Agenda 06-03-2024
DATE: June 3, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Fred Camarillo, Public Works Director
SUBJECT: ANNUAL ASSESSMENTS FOR ASSESSMENT DISTRICT NO. 87-1, ASSESSMENT DISTRICT NO. 91-1, AND ASSESSMENT DISTRICT NO. 95-3
RECOMMENDATION:

It is recommended that City Council:

1. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Declaring its Intention to Order the Levy and Collection of Assessments for the Lighting Maintenance Assessment District No. 87-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025;

2. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Declaring its Intention to Order the Levy and Collection of Assessments for the Parkway and Median Assessment District No. 91-1 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025; and

3. Adopt a Resolution of the City Council of the City of Port Hueneme, California, Declaring its Intention to Order the Levy and Collection of Assessments for the Port Hueneme Drainage Maintenance Assessment District No. 95-3 for the Fiscal Year Beginning July 1, 2024, and Ending June 30, 2025
BACKGROUND/ANALYSIS:

The City of Port Hueneme (City) formed its Lighting Maintenance Assessment District No. 87-1 (District 87-1) in 1988 for the purpose of maintaining and servicing public lighting facilities located within the public right-of-way boundaries of the City. The Parkway and Median Assessment District No. 91-1 (District 91-1) was formed by the City in 1991 for the purpose of installing and maintaining public landscaping in the parkways and medians in the public rights-of-way within the City. In 1995, the City formed the Port Hueneme Drainage Maintenance Assessment District No. 95-3 (District 95-3) for the purpose of maintaining City parks. In 1997, this latter District was renamed the Port Hueneme Drainage Maintenance Assessment District and the description of maintenance and improvements was modified to conform to the requirements of Proposition (Prop.) 218.

Agenda Item No. 13 Page 1 of 49 CC Agenda 06-03-2024
Annual Assessments for Assessment District Nos. 87-1, 91-1, and 95-3 June 3, 2024

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The Resolutions presented for consideration initiate the proceedings for levying the assessments, defining the work to be completed, and preliminarily approving the Engineer’s Reports for District 87-1, District 91-1, and District 95-3 (Districts). The Resolutions set the time and place for the required public hearings as June 17, 2024, at 6:30 p.m. in the City Council Chambers. The public hearings provide an opportunity to review the Districts’ capital, maintenance, and operational costs as presented in the Engineer’s Reports; to receive and consider any protests to the work or assessments; and to set the annual assessments on properties within the Districts.

The Engineer’s Reports describe the improvements, maintenance, and assessment methodology relating to each District. Due to the requirements of Prop. 218 relative to increased assessments, the 2024-2025 Engineer’s Reports have been prepared using the same assessment calculation methodology since 1995. The contemplated work for 2024-2025 relates exclusively to improvements and maintenance thereof that are intended to qualify for the capital costs, maintenance, and operations exemption (one of the grandfather exemptions) set forth in Proposition 218.

FISCAL IMPACT:

Funding for the proposed maintenance and improvement expenses will be provided by the assessment charges proposed in the Engineer’s Reports and will be levied against those properties receiving a special benefit from the services provided. The total estimated revenue generated from these assessments is $485,717.00. The total estimated expense is $393,393.00.

The estimated revenue for Lighting Maintenance Assessment District No. 87-1 is $122,244.00, with an estimated expense of $165,000.00. This district will have an estimated deficit of $(42,756), which is subsidized by the General Fund. The estimated ending fund balance for FY 2024-25 for District No 87-1 is zero.

The estimated revenue for Parkway and Median Maintenance Assessment District No. 91-1 is $178,424.00, with an estimated expense of $205,983.00. This district will have an estimated deficit of $(27,559) that will be funded through the Parkway and Median Maintenance Assessment District fund balance. The estimated ending fund balance for FY 2024-2025 for District No. 91-1 is estimated to be $170,441.00.

The estimated revenue for Drainage Maintenance Assessment District No. 95-3 is $185,049.00, with an estimated expense of $22,410.00. This district has an estimated accumulated beginning fund balance of $437,526.00. The estimated ending fund balance for FY 2024-2025 for District No. 95-3 is estimated to be $600,165.00 STRATEGIC PLAN:

Primary Strategic Pillar(s) and Initiative(s):

Optimal Levels of Service for Residents and Businesses
Agenda Item No. 13 Page 2 of 49 CC Agenda 06-03-2024
Annual Assessments for Assessment District Nos. 87-1, 91-1, and 95-3 June 3, 2024

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• Promote operational excellence in all City functions and embody best practices as a municipality
• Establish desired service levels for all City functions Safe, Secure, & Beautiful Community
• Upgrade our beach, parks, City-owned facilities and structures to provide a better experience for our residents, employees, commuters, and visitors ATTACHMENTS:

A. Resolution District No. 87-1
B. Resolution District No. 91-1
C. Resolution District No. 95-3
D. Engineer’s Report District No. 87-1
E. Engineer’s Report District No. 91-1
F. Engineer’s Report District No. 95-3
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Agenda Item No. 13 Page 4 of 49 CC Agenda 06-03-2024

ATTACHMENT A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, INITIATING PROCEEDINGS FOR AND DECLARING ITS

INTENTION TO ORDER THE LEVY AND COLLECTION OF ASSESSMENTS FOR THE LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 87-1 FOR THE FISCAL YEAR BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025 WHEREAS, on June 15, 1988, the City Council (Council) of the City of Port Hueneme (City) adopted Resolution No. 2396 ordering the formation of the Lighting Maintenance Assessment District No. 87-1 (District) pursuant to the provisions of the Landscape and Lighting Act of 1972 (Act), being Division 15, Part 2 of the Streets and Highways Code of the State of California; and
WHEREAS, the public interest and convenience require the City to initiate proceedings for the levy of annual assessments within the District for the Fiscal Year 2024-25 for the purposes provided thereon in the Act and in Resolution No. 2396; and WHEREAS, Section 22622 of the Act requires the City to adopt a resolution generally describing any proposed new improvements or any substantial changes in the existing improvements and ordering the Engineer to prepare and file a report in accordance with Article 4 of the Act; and
WHERAS, a draft Engineer’s Report has been prepared and filed with the City Clerk in accordance with Article 4 of the Act and all interested persons are referred to the Engineer’s Report for a full and detailed description of the boundaries of the District, the work and the proposed assessments upon the assessable lots and parcels of land within the District; and WHEREAS, the Engineer’s Report has been presented to the Council and the Council has duly considered each and every part of the Engineer’s Report.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The above recitals are true and correct.

SECTION 2: The public interest and convenience require and it is the intention of the Council of the City to levy and collect assessments within the District for the Fiscal Year 2024-25.

SECTION 3: The land within the District will be benefited by the work described in the Engineer’s Report. The District includes all of the lands so benefited and the amount to be assessed is apportioned by a formula and method which fairly distributes the reasonable costs among all assessable lots or parcels in proportion to the estimated special benefit to be received from the work.

SECTION 4: The foregoing described work is to be located within streets and easements within the City of Port Hueneme particularly described on a map on file in the office of the City Clerk entitled “Lighting Maintenance Assessment District No. 87-1.” SECTION 5: The proposed assessment of the Fiscal Year 2024-25 shall not be increased from the previous year but shall remain at the same level as the assessments for the Fiscal Year 2023-

24. The proposed assessments are the same or lower than the assessment levied within the District in any previous year.

Agenda Item No. 13 Page 5 of 49 CC Agenda 06-03-2024

ATTACHMENT A
CC Resolution No. ___, Page 2 of 3
SECTION 6: The contemplated work, in the opinion of the Council, is of benefit to all the land within the District and the Council hereby makes the expense of said work chargeable upon the District.

SECTION 7: The Council hereby finds that each and every part of the Engineer’s Report is sufficient and the Council hereby preliminarily approves, passes on and adopts the Engineer’s Report as submitted to the Council and filed with the City Clerk. The report shall stand as the Engineer’s Report for the purposes of all subsequent proceedings pursuant to this Resolution of Intention.

SECTION 8: Notice is hereby given that on the 17th day of June 2024, at the hour of 6:30 p.m. in the Council Chambers of the Council in the City Hall, 250 North Ventura Road, Port Hueneme, California, any and all persons having objections to the proposed work may appear and show cause why said levy or assessment should not be approved in accordance with this Resolution of Intention. The Council shall consider all oral and written protests. Written protests must be filed with the City Clerk prior to the conclusion of the public hearing and shall state all grounds of objection and a description sufficient to identify the property.

SECTION 9: The City Clerk is hereby directed to give notice of such public hearing by causing to be published a copy of this Resolution once in a newspaper of general circulation for the City of Port Hueneme at least 10 days prior to the date set for public hearing.

SECTION 10: All Work proposed shall be done in accordance with the Act.

SECTION 11: This Resolution shall take effect immediately upon its passage.

SECTION 12: The City Clerk shall certify the adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED, this 3
rd day of June, 2024.

Misty Perez
Mayor
ATTEST:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 13 Page 6 of 49 CC Agenda 06-03-2024

ATTACHMENT A
CC Resolution No. ___, Page 3 of 3

CERTIFICATION

STATE OF CALIFORNIA )
) ss

COUNTY OF VENTURA )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No.____ was duly adopted at the regular meeting of the City Council on the 3
rd day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 13 Page 7 of 49 CC Agenda 06-03-2024
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Agenda Item No. 13 Page 8 of 49 CC Agenda 06-03-2024

ATTACHMENT B
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, INITIATING PROCEEDINGS FOR AND DECLARING ITS

INTENTION TO ORDER THE LEVY AND COLLECTION OF ASSESSMENTS FOR THE PARKWAY AND MEDIAN ASSESSMENT DISTRICT NO. 91-1 FOR THE FISCAL YEAR BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025 WHEREAS, on July 17, 1991, the City Council (Council) of the City of Port Hueneme (City) adopted Resolution No. 2590 ordering the formation of the Parkway and Median Maintenance Assessment District No. 91-1 (District) pursuant to the provisions of the Landscape and Lighting Act of 1972 (Act) being Division 15, Part 2 of the Streets and Highways Code of the State of California; and
WHEREAS, the public interest and convenience require the City to initiate proceedings for the levy of annual assessments within the District for the Fiscal Year 2024-2025 for the purposes provided thereon in the Act and in Resolution No. 2590; and WHEREAS, Section 22622 of the Act requires the City to adopt a resolution generally describing any proposed new improvements or any substantial changes in the existing improvements and ordering the Engineer to prepare and file a report in accordance with Article 4 of the Act; and
WHEREAS, a draft Engineer’s Report has been prepared and filed with the City Clerk in accordance with Article 4 of the Act and all interested persons are referred to the Engineer’s Report for a full and detailed description of the boundaries of the District, the work and the proposed assessments upon the assessable lots and parcels of land within the District; and WHEREAS, the Engineer’s Report has been presented to the Council and the Council has duly considered each and every part of the Engineer’s Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS;
SECTION 1: The above recitals are true and correct.

SECTION 2: The public interest and convenience require and it is the intention of the Council of the City to levy and collect assessments within the District for the Fiscal Year 2024-25.

SECTION 5: The proposed assessment for the Fiscal Year 2024-25 shall not be increased from the previous year but shall remain at the same level as the assessments for the Fiscal Year 2023-

24. The proposed assessments are the same or lower than the assessment levied within the District in any previous year.

Agenda Item No. 13 Page 9 of 49 CC Agenda 06-03-2024

ATTACHMENT B
CC Resolution No. ___, Page 2 of 3
SECTION 6: The contemplated work, in the opinion of the Council, is of benefit to all the land within the District and the Council hereby makes the expense of said work chargeable upon the District.

SECTION 9: The Council is hereby directed to give notice of such public hearing by causing to be published a copy of this Resolution once in a newspaper of general circulation for the City at least 10 days prior to the date set for public hearing.

SECTION 10: All Work proposed shall be done in accordance with the Act.

SECTION 11: This Resolution shall take effect immediately upon its passage.

SECTION 12: The City Clerk shall certify the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED, this 3
rd day of June, 2024.

Misty Perez
Mayor
ATTEST:
________________________________
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 13 Page 10 of 49 CC Agenda 06-03-2024

ATTACHMENT B
CC Resolution No. ___, Page 3 of 3

CERTIFICATION

STATE OF CALIFORNIA )
) ss

AYES:

NOES:

ABSENT:

ABSTAIN:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 13 Page 11 of 49 CC Agenda 06-03-2024
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Agenda Item No. 13 Page 12 of 49 CC Agenda 06-03-2024

ATTACHMENT C
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, INITIATING PROCEEDINGS FOR AND DECLARING ITS

INTENTION TO ORDER THE LEVY AND COLLECTION OF ASSESSMENTS

FOR THE PORT HUENEME DRAINAGE MAINTENANCE ASSESSMENT
DISTRICT NO. 95-3 FOR THE FISCAL YEAR BEGINNING JULY 1, 2024, AND ENDING JUNE 30, 2025
WHEREAS, on March 15, 1995, the City Council of the City of Port Hueneme (City) adopted Resolution No. 2865 initiating proceedings for the formation of the Port Hueneme Park Maintenance Assessment District No. 95-3 (District) pursuant to the provisions of the Landscape and Lighting Act of 1972 (Act), being Division 15, Part 2 of the Streets and Highways Code of the State of California, which District was renamed on May 7, 1997, pursuant to Resolution No. 3020, the Port Hueneme Drainage Maintenance Assessment District No. 95-3; and WHEREAS, the public interest and convenience require the City to initiate proceedings for the levy of annual assessments within the District for the Fiscal Year 2024-25 for the purposes provided thereon in the Act and in Resolution No. 2865; and WHEREAS, Section 22622 of the Act requires the City to adopt a resolution generally describing any proposed new improvements or any substantial changes in the existing improvements and ordering the Engineer to prepare and file a report in accordance with Article 4 of the Act; and
WHEREAS, a draft Engineer’s Report has been prepared and filed with the City Clerk in accordance with Article 4 of the Act (Engineer’s Report) and all interested persons are referred to the Engineer’s Report for a full and detailed description of the boundaries of the District, the work and the proposed assessments upon the assessable lots and parcels of land within the District; and
WHEREAS, the Engineer’s Report has been presented to the City Council and the City Council has duly considered each and every part of the Engineer’s Report.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The above recitals are true and correct.

SECTION 2: The public interest and convenience require and it is the intention of the City Council of the City to levy and collect assessments within the District for the Fiscal Year 2024-25.

SECTION 5: The proposed assessment of the Fiscal Year 2024-25 shall not be increased from the previous year but shall remain at the same level as the assessments for the Fiscal Year 2023- Agenda Item No. 13 Page 13 of 49 CC Agenda 06-03-2024

ATTACHMENT C
CC Resolution No. ___, Page 2 of 3

24. The proposed assessments are the same or lower than the assessment levied within the District in any previous year.

SECTION 6: The contemplated work, in the opinion of the City Council, is of benefit to all the land within the District and the City Council hereby makes the expense of said work chargeable upon the District.

SECTION 7: The City Council hereby finds that each and every part of the Engineer’s Report is sufficient and the City Council hereby preliminarily approves, passes on and adopts the Engineer’s Report as submitted to the City Council and filed with the City Clerk. The report shall stand as the Engineer’s Report for the purposes of all subsequent proceedings pursuant to this Resolution of Intention.

SECTION 8: Notice is hereby given that on the 17h day of June 2024, at the hour of 6:30 p.m. in the Council Chambers of the City Council in the City Hall, 250 North Ventura Road, Port Hueneme, California, any and all persons having objections to the proposed work, may appear and show cause why said levy or assessment should not be approved in accordance with this Resolution of Intention. The City Council shall consider all oral and written protests. Written protests must be filed with the City Clerk prior to the conclusion of the public hearing and shall state all grounds of objection and a description sufficient to identify the property.

SECTION 10: All Work proposed shall be done in accordance with the Act.

SECTION 11: This Resolution shall take effect immediately upon its passage.

SECTION 12: The City Clerk shall certify the adoption of this Resolution and enter it into the bool of original Resolutions.

PASSED, APPROVED, AND ADOPTED, this 3
rd day of June, 2024
Misty Perez
Mayor
ATTEST:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 13 Page 14 of 49 CC Agenda 06-03-2024

ATTACHMENT C
CC Resolution No. ___, Page 3 of 3

CERTIFICATION

STATE OF CALIFORNIA )
) ss

AYES:

NOES:

ABSENT:

ABSTAIN:

Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 13 Page 15 of 49 CC Agenda 06-03-2024
This Page Intentionally Left Blank
Agenda Item No. 13 Page 16 of 49 CC Agenda 06-03-2024

ATTACHMENT D

CITY OF PORT HUENEME
Engineer's Report

LIGHTING MAINTENANCE
ASSESSMENT DISTRICT NO. 87-1
LANDSCAPE AND LIGHTING ACT OF 1972
For Fiscal Year 2024-2025
Agenda Item No. 13 Page 17 of 49 CC Agenda 06-03-2024

TABLE OF CONTENTS
Page
Preface.......................................................................................................1 Description of Improvements......................................................................1 Assessment Roll ........................................................................................2 Method and Formula of Assessment..........................................................2 Cost and Revenue Estimates.....................................................................4 Appendix A - Apportionment Formula .................................................... A-1 Appendix B - Budget 2024-25 ................................................................ B-1 Appendix C - Assessment Diagram ....................................................... C-1 Appendix D - Assessment Roll............................................................... D-1 Appendix E - Resolutions ....................................................................... E-1 Agenda Item No. 13 Page 18 of 49 CC Agenda 06-03-2024
1 CITY OF PORT HUENEME
Engineer's Report
LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 87-1
LANDSCAPE AND LIGHTING ACT OF 1972
For Fiscal Year 2024-2025

PREFACE
This report is prepared in compliance with the requirements of Proposition 218 as stated in Articles XIIIC and XIIID of the California Constitution, and Chapters 1 and 4 of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code.

This Assessment District, by special benefit assessments, will provide funding for the electrical energy for and the operation and maintenance of public lighting facilities within street right-of-way within the City of Port Hueneme. The items funded by the District are exempt from the procedural and approval requirements set forth in Section 5(a) of Article XIIID that states:
... assessments existing on the effective date of this Article shall be exempt from the procedures and approval process set forth in Section 4 [if they were] imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control. " As discussed herein, the improvements funded by the Assessment District for fiscal year 2024-25 are pre-existing and the assessments are used to fund the maintenance and operation expenses for sidewalks and streets. Therefore, the Assessment District is exempt from the procedural and approval requirements of Article XIIID.

DESCRIPTION OF MAINTENANCE AND IMPROVEMENTS
This report covers the levy of assessments for the period of July 1, 2024 through June 30, 2025. An updated report is prepared each year to reflect updated annual costs, future improvements, and changes in parcelization.

Since formation of the Lighting Maintenance Assessment District in 1987, assessments have been used exclusively for maintenance and servicing of public lighting facilities owned by either the City or Southern California Edison (S.C.E.) and located within public right-of-way within the boundaries of the City.

Lighting maintenance for FY 2024-25 includes removal, repair, replacement or relocation of light standards, poles, bulbs, fixtures and all appurtenances to public lighting facilities within street right-ofway. Servicing of S.C.E. owned lights as defined in Section 22538 of the California Streets and Highways Code to include the furnishing of electric current or energy, gas or other illuminating agents to public street lighting facilities, furnished by the Southern California Edison Company or its successors or this servicing shall be as authorized by the Public Utilities Commission, State of California. Plans and specifications concerning the street lighting provided for in this district are on file in the City Engineer's Office and at Southern California Edison offices.

Agenda Item No. 13 Page 19 of 49 CC Agenda 06-03-2024
2 For the fiscal year commencing July 1, 2024, the scope of improvements will encompass the following:

Maintenance and Servicing.

1. Street ROW Lighting. Maintenance/servicing of all public lighting facilities within the public street right-of-way, including but not limited to streetlights and traffic signal safety lighting.

2. lncidental Expenses. Administrative costs and expenses incidental to maintenance, servicing, construction, and installation of public lighting facilities, including but not limited to lighting surveys, engineering costs, and general overhead.

Replacement, Installation, and Construction.

3. Street Lights. Installation/construction of new streetlights at locations so designated by the City Council on the basis of lighting surveys conducted during the fiscal year.

The improvements listed above represent a rank ordering of priorities relative to the expenditure of assessments collected for the fiscal year commencing July 1, 2024. These priorities are subject to change by subsequent action of the City Council; in particular, the completion of Item No. 3 depends upon the results of lighting surveys, environmental and traffic studies, and the balance of reserve/surplus funds remaining after completing Item Nos. 1 and 2. Maintenance, servicing, installation, and construction of these improvements will be accomplished by a combination of force account labor and private contracts. Plans and specifications concerning these improvements are on file in the City Engineer's Office.

ASSESSMENT ROLL
All assessed lots or parcels of real property located within City boundaries are listed on the Assessment Roll (see Appendix D) on file in the office of the City Clerk, which is made a part of this Report. These lots and parcels are more particularly described in maps prepared in accordance with Section 327 of the California Revenue and Taxation Code and are on file in the office of the Ventura County Assessor in the County Government Center Administration Building, 800 South Victoria Avenue, Ventura, California and are made a part of this Report.

METHOD AND FORMULA OF ASSESSMENT
Introduction
The exemptions from the procedural and approval requirements are set forth in Section 5 of Article XIIID of Proposition 218 and include the following:
"(a) any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control "
The City of Port Hueneme Lighting Maintenance Assessment District No. 87-1 qualifies as an existing assessment with the district funding items in FY 2024-25 that are considered exempt under the provision (a) quoted above, specifically: "sidewalk" and "streets" improvements.

Agenda Item No. 13 Page 20 of 49 CC Agenda 06-03-2024
3 Sidewalk is defined by the City of Port Hueneme General Plan as the construction, operation, or maintenance of facilities within the public right-of-way used for the general conveyance of pedestrians, bicycles, and skaters. Such facilities shall include necessary safety appurtenances such as lighting and lane delineations.

Street Improvement is defined based on the definitions provided by the Office of the Controller for the State of California in the Guidelines Relating to Gas Tax Expenditures published by the Division of Local Government Fiscal Affairs. The State's gas tax program is administered in city agencies, but audited by the Office of the State Controller. The proceeds of the gas tax are statutorily limited to expenditures for streets and roads. Because the funds are restricted to street and road costs, the State Controller has developed "Street Purpose Definitions and Guidelines" based on the Manual of Uniform Highway Accounting and Financial Management Procedures developed by the American Association of State Highway Officials. Street improvement is defined as the construction, operation, or maintenance of facilities within the right-of-way used for street or road purposes including, but not limited to, the following:
• Installation or expansion of the street lighting system including replacement of old equipment with superior equipment, installation of traffic signals at intersections and railroad crossings, replacement of equipment as required for relocations for street purposes, and purchase and installation of traffic signal control equipment. • Expansion or installation of fences, raised medians or barriers for traffic safety; installation or addition to landscape treatment such as sod, shrubs, trees, irrigation, etc; installation or extension of curb, gutter, or sidewalks; and replacement of retaining walls to a higher standard.
• Servicing lighting systems and street or road traffic control devices including repainting and repairing traffic signals and lighting standards; furnishing of power for street and road lighting and traffic control devices.
• Mowing, tree trimming, and watering within the street right-of-way; replacing top soil, sod, shrubs, trees, irrigation facilities, etc. on the street and roadside; reseeding, resodding, and repairing of shoulders and approaches; reshaping or restoration of drainage channels and side slopes; cleaning or repairing of culverts and drains, or curb and gutter.

Moreover, the California Court of Appeal for the Fourth District, in Howard Jarvis Taxpayers Association v. City of Riverside (1999) 73 Cal.App.4th 679, has held that pre-existing street lighting assessments are exempt from Proposition 218.

Formula
The Landscape and Lighting Act of 1972, in Section 22573, states that "The net amount to be assessed upon the lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." The net amount to be assessed upon lands within the Assessment District in accordance with this Report is apportioned by a formula and method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the Agenda Item No. 13 Page 21 of 49 CC Agenda 06-03-2024
4 improvements, namely the maintenance and servicing of public lighting facilities within such District. The maintenance and servicing of public lighting facilities installed and constructed in public places provides a special benefit that is received by each and every assessed lot or parcel within the District, tending to enhance their value. The streets within the District improve access to all lots or parcels assessed. Street lighting also provides advertising visibility for business and commercial establishments. The intensity or degree of illumination provided can have a bearing on the benefits of street lighting. Thus, the primary benefits of street lighting are for the convenience, safety, security, and protection of people. Secondary benefits are security or protection to property, property improvements and goods as set forth below.

1. Improvement to traffic circulation.

2. Reduction in night accidents and attendant human misery and economic loss.

3. Less vulnerability to criminal assault at night.

4. Promotion of business during night time hours for commercial properties.

5. Increased night time safety on roads and highways.

6. Improved ingress and egress to lots and parcels.

7. Reduction in vandalism and other criminal acts.

8. Reduction in burglaries.

9. The enhancement to the value of property that results from the foregoing benefits.

Intensity or degree of illumination provided on streets varies with the type of street, date of installation and the use of the property adjacent thereto.

The majority of parcels within the Lighting District are residential properties. A value of one (1) unit has been assigned to the single-family homes. Parcels in other land use categories were then evaluated and rated by comparison with the basic unit (Appendix A).

Each land use evaluation takes into consideration - foot traffic, vehicular traffic, and hours of occupancy.

Commercial and industrial properties have been assigned additional units based on the comparative benefits of the security and intensity of the lights provided as measured by land use intensity compared to single-family residential properties. The average light intensifies and energy consumption for commercial areas is greater than that required for residential areas.

COST AND REVENUE ESTIMATES
The estimated costs of operating the District and revenue sources are shown in Appendix B of this Report.

In conclusion, it is my opinion that the assessments within Lighting Maintenance Assessment District No. 87-1 are apportioned by a formula that fairly distributes the net cost in accordance with the benefits that are received.

ENGINEER'S REPORT SUBMITTED BY:
6/3/2024
CHARLES CABLE, P.E. 80020 (DATE)

DISTRICT ENGINEER

PRINCIPAL ENGINEER
Agenda Item No. 13 Page 22 of 49 CC Agenda 06-03-2024

ATTACHMENT D

APPENDIX A

CITY OF PORT HUENEME
Apportionment Formula
The following are typical site use codes as described by the Ventura County Assessors Office and their proposed Lighting Units. This list includes the majority of parcel uses within the City.

Land Use Code Assessment Units
Residential
Single Family Residential 1111 1 Unit per parcel
Condominium/Townhome 1129 1 Unit per parcel
Open Space/Common Area 4000 Exempt
Apartments/Duplex 1150 0.75 per Unit
Commercial
Small, Single Tenant 5000 2 Units per parcel
Vacant 50,000 SF + 5011 2 Units per parcel
Neighborhood Centers 5030 4 Units per parcel
Major Shopping Centers 5310 7 Units per parcel
Trade/Services
Small Offices (1 or 2) 6000 2 Units per parcel
Mid-Size Office Bldgs. 6020 4 Units per parcel
Major Office Bldgs 6590 7 Units per parcel
Hospital/Lg. Medical Offices 6516 7 Units per parcel
Industrial
Vacant Lots > 50,000 SF 2011 2 Units per parcel
Mid-Size Industrial 2000 4 Units per parcel
Multi-Tenant Industrial 2030 4 Units per parcel
Major Industry 2020 6 Units per parcel
Public Facilities 6711 Exempt
Parks 6712 Exempt
Public Schools 6812 Exempt
Redevelopment Agency 6535 Exempt
The 2011-12 Lighting Assessment was $16.66 per residential parcel.

The 2012-13 Lighting Assessment was $16.66 per residential parcel.

The 2013-14 Lighting Assessment was $16.66 per residential parcel.

The 2014-15 Lighting Assessment was $16.66 per residential parcel.

The 2015-16 Lighting Assessment was $16.66 per residential parcel.

The 2016-17 Lighting Assessment was $16.66 per residential parcel.

The 2017-18 Lighting Assessment was $16.66 per residential parcel.

The 2018-19 Lighting Assessment was $16.66 per residential parcel.

The 2019-20 Lighting Assessment was $16.66 per residential parcel.

The 2020-21 Lighting Assessment was $16.66 per residential parcel.

The 2021-22 Lighting Assessment was $16.66 per residential parcel.

The 2022-23 Lighting Assessment was $16.66 per residential parcel.

The 2023-24 Lighting Assessment was $16.66 per residential parcel.

The estimated 2024-25 Lighting Assessment is $16.66 per Assessment Unit.

A-1
Agenda Item No. 13 Page 23 of 49 CC Agenda 06-03-2024

APPENDIX B

LIGHTING MAINTENANCE
ASSESSMENT DISTRICT NO. 87-1
Landscaping and Lighting Act of 1972

ESTIMATED BUDGET
FISCAL YEAR 2024-25

ESTIMATED BEGINNING FUND BALANCE
Estimated Beginning Fund Balance - July 1, 2024 $ 0
UNRESTRICTED FUND BALANCE - JULY 1, 2024 $ 0

ESTIMATED REVENUES
Special Assessment ............................................................................. $ 122,244 TOTAL REVENUES $ 122,244

ESTIMATED EXPENDITURES
SCE Utility Bills $165,000
TOTAL EXPENDITURES $165,000

ESTIMATED ENDING FUND BALANCE
June 30, 2025 $ 0
B-1
Agenda Item No. 13 Page 24 of 49 CC Agenda 06-03-2024
Agenda Item No. 13 Page 25 of 49 CC Agenda 06-03-2024

APPENDIX D
Assessment Roll
The Assessment Roll shows the assessment upon each lot or parcel within this Assessment District and is on file in the Office of the City Clerk and in the office of the County Assessor and is made a part of this report.

D-1
Agenda Item No. 13 Page 26 of 49 CC Agenda 06-03-2024

APPENDIX E

RESOLUTION
(To be inserted at the conclusion of the public hearing.) E-1
Agenda Item No. 13 Page 27 of 49 CC Agenda 06-03-2024
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Agenda Item No. 13 Page 28 of 49 CC Agenda 06-03-2024

ATTACHMENT E

CITY OF PORT HUENEME
Engineer's Report

PARKWAY AND MEDIAN MAINTENANCE
ASSESSMENT DISTRICT NO. 91-1
LANDSCAPE AND LIGHTING ACT OF 1972
For Fiscal Year 2024-2025
Agenda Item No. 13 Page 29 of 49 CC Agenda 06-03-2024

TABLE OF CONTENTS
Page
Preface.......................................................................................................1 Description of Improvements......................................................................1 Assessment Roll ........................................................................................2 Method and Formula of Assessment..........................................................2 Cost and Revenue Estimates.....................................................................3 Appendix A - Apportionment Formula .................................................... A-1 Appendix B - Budget 2024-25 ................................................................ B-1 Appendix C - Assessment Diagram ....................................................... C-1 Appendix D - Assessment Roll............................................................... D-1 Appendix E - Resolutions ....................................................................... E-1 Agenda Item No. 13 Page 30 of 49 CC Agenda 06-03-2024
1 CITY OF PORT HUENEME
Engineer's Report

PARKWAY AND MEDIAN
MAINTENANCE ASSESSMENT DISTRICT NO. 91-1
LANDSCAPING AND LIGHTING ACT OF 1972
For Fiscal Year 2024-2025

This Assessment District, by special benefit assessments, will provide funding for installation and maintenance of the public landscaping in parkways and medians in the street right-of-way within the City of Port Hueneme. The items funded by the District are exempt from the procedural and approval requirements set forth in Section 5(a) of Article XIIID that states:
“...assessments existing on the effective date of this Article shall be exempt from the procedures and approval process set forth in Section 4 [if they were] imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control " As discussed herein, the improvements funded by the Assessment District for fiscal year 2024-25 are pre-existing and the assessments are used to fund the maintenance and operation expenses for streets.

Therefore, the Assessment District is exempt from the procedural and approval requirements of Article XIIID.

DESCRIPTION OF MAINTENANCE AND IMPROVEMENTS
This report covers the levy of assessments for the period of July 1, 2024 through June 30, 2025. An updated report must be prepared each year to reflect updated annual costs, future improvements, and changes in parcelization.

Since formation of the Parkway and Median Maintenance Assessment District in 1991, assessments have been used exclusively for the maintenance and servicing of medians and parkways along arterial and collector streets within the boundaries of the City.

Parkway and median maintenance for FY 2024-25 includes maintenance of landscape, including but not limited to watering, fertilizing, mowing, weed control, pruning, and removal and replacement of dead growth; maintenance of supporting irrigation facilities; maintenance of hardscape, including but not limited to wood signage and bollards, decorative stamped concrete, and wood sign lighting; and ancillary work necessary to support these improvements. Reference is made to the plans and specifications Agenda Item No. 13 Page 31 of 49 CC Agenda 06-03-2024
2 currently on file at the City Engineer's Office relating to the design, recommended materials and level of maintenance concerning the medians and street parkways.

ASSESSMENT ROLL
All assessed lots or parcels of real property located within City boundaries are listed on the Assessment Roll (Appendix D) on file in the office of the City Clerk, which is made a part of this Report. These lots and parcels are more particularly described in maps prepared in accordance with Section 327 of the California Revenue and Taxation Code and are on file in the office of the Ventura County Assessor in the County Government Center Administration Building, 800 South Victoria Avenue, Ventura, California, 93009 and are made a part of this Report.

METHOD AND FORMULA OF ASSESSMENT
Introduction
The exemptions from the procedural and approval requirements are set forth in Section 5 of Article XIIID of Proposition 218 and include the following:
"(a) any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control."
The City of Port Hueneme Parkway and Median Maintenance Assessment District No. 91-1 qualifies as an existing assessment with the district funding items in FY 2024-25 that are considered exempt under the provision (a) quoted above, specifically: "streets" improvements.

Street Improvement is defined based on the definitions provided by the Office of the Controller for the State of California in the Guidelines Relating to GasTax Expenditures published by the Division of Local Government Fiscal Affairs. The State's gas tax program is administered in city agencies, but audited by the Office of the State Controller. The proceeds of the gas tax are statutorily limited to expenditures for streets and roads. Because the funds are restricted to street and road costs, the State Controller has developed "Street Purpose Definitions and Guidelines" based on the Manual of Uniform Highway Accounting and Financial Management Procedures developed by the American Association of State Highway Officials. Street improvement is defined as the construction, operation, or maintenance of facilities within the right-of-way used for street or road purposes including, but not limited to, the following:
• Installation or expansion of the street lighting system including replacement of old equipment with superior equipment, installation of traffic signals at intersections and railroad crossings, replacement of equipment as required for relocations for street purposes, and purchase and installation of traffic signal control equipment. • Expansion or installation of fences, raised medians or barriers for traffic safety; installation or addition to landscape treatment such as sod, shrubs, trees, irrigation, etc; installation or extension of curb, gutter, or sidewalks; and replacement of retaining walls to a higher standard.

Agenda Item No. 13 Page 32 of 49 CC Agenda 06-03-2024
3 • Servicing lighting systems and street or road traffic control devices including repainting and repairing traffic signals and lighting standards; furnishing of power for street and road lighting and traffic control devices.
• Mowing, tree trimming, and watering within the street right-of-way; replacing top soil, sod, shrubs, trees, irrigation facilities, etc. on the street and roadside; reseeding, resodding, and repairing of shoulders and approaches; reshaping or restoration of drainage channels and side slopes; cleaning or repairing of culverts and drains, or curb and gutter.

Moreover, the California court of Appeal for the Fourth District, in Howard Jarvis Taxpayers Association v. City of Riverside (1999) 73 Cal.App.4th679, has held that pre-existing street lighting assessments are exempt from Proposition 218.

Formula
The Landscaping and Lighting Act of 1972, in Section 22573, states that "The net amount to be assessed upon the lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." The landscaping element of the assessment formula recognizes that all properties within the City benefit from the maintenance of landscaping within the public right-of-way. The benefits are shared by all land uses within the City, and includes such benefits as aesthetic enjoyment, improved safety resulting from a regular tree trimming schedule and improved street sweeping capabilities resulting from trimming trees which may otherwise interfere with street sweeping operations. The majority of parcels with the Parkway and Median Maintenance Assessment District are residential parcels. A value of one (1) unit has been assigned to single family homes. Parcels in other land use categories were then evaluated and rated by comparison with the basic unit. The assignment of unit values is based primarily on the intensity of land use (Appendix A).

COST AND REVENUE ESTIMATES
The estimated costs of operating the District and revenue sources are shown in Appendix B of this report.

In conclusion, it is my opinion that the assessments within the Parkway and Median Maintenance Assessment District No. 91-1 are apportioned by a formula that fairly distributes the net cost in accordance with the benefits that are received.

ENGINEER'S REPORT SUBMITTED BY:
6/3/2024
CHARLES CABLE, P.E. 80020 (DATE)

DISTRICT ENGINEER

PRINCIPAL ENGINEER
Agenda Item No. 13 Page 33 of 49 CC Agenda 06-03-2024

APPENDIX A

CITY OF PORT HUENEME
Apportionment Formula
The apportionment element of the assessment formula is calculated in accordance with the method described in a proceeding portion of this report. The following are typical site use codes as described by the Ventura County Assessors Office and their proposed Assessment Units. This list includes the majority of parcel uses within the City.

Land Use Code Assessment Units
Residential
Single Family Residential 1111 1 Unit per parcel
Condominium/Townhome 1129 1 Unit per parcel
Open Space/Common Area 4000 Exempt
Apartments/Duplex 1150 0.75 per Unit
Commercial
Small, Single Tenant 5000 2 Units per parcel
Vacant 50,000 SF + 5011 2 Units per parcel
Neighborhood Centers 5030 4 Units per parcel
Major Shopping Centers 5310 7 Units per parcel
Trade/Services
Small Offices (1 or 2) 6000 2 Units per parcel
Mid-Size Office Bldgs. 6020 4 Units per parcel
Major Office Bldgs 6590 7 Units per parcel
Hospital/Lg. Medical Offices 6516 7 Units per parcel
Industrial
Vacant Lots > 50,000 SF 2011 2 Units per parcel
Mid-Size Industrial 2000 4 Units per parcel
Multi-Tenant Industrial 2030 4 Units per parcel
Major Industry 2020 6 Units per parcel
Public Facilities 6711 Exempt
Parks 6712 Exempt
Public Schools 6812 Exempt
Redevelopment Agency 6535 Exempt
The 2012-13 Parkway and Median Assessment was $24.32 per Assessment Unit.

The 2013-14 Parkway and Median Assessment was $24.32 per Assessment Unit.

The 2014-15 Parkway and Median Assessment was $24.32 per Assessment Unit The 2015-16 Parkway and Median Assessment was $24.32 per Assessment Unit The 2016-17 Parkway and Median Assessment was $24.32 per Assessment Unit The 2017-18 Parkway and Median Assessment was $24.32 per Assessment Unit The 2018-19 Parkway and Median Assessment was $24.32 per Assessment Unit The 2019-20 Parkway and Median Assessment was $24.32 per Assessment Unit The 2020-21 Parkway and Median Assessment was $24.32 per Assessment Unit The 2021-22 Parkway and Median Assessment was $24.32 per Assessment Unit.

The 2022-23 Parkway and Median Assessment was $24.32 per Assessment Unit.

The 2023-24 Parkway and Median Assessment was $24.32 per Assessment Unit.

The estimated 2024-25 Parkway and Median Assessment is $24.32 per Assessment Unit.

A-1
Agenda Item No. 13 Page 34 of 49 CC Agenda 06-03-2024

APPENDIX B
PARKWAY AND MEDIAN MAINTENANCE ASSESSMENT DISTRICT NO. 91-1 Landscaping and Lighting Act of 1972

ESTIMATED BUDGET
FISCAL YEAR 2024-25

ESTIMATED BEGINNING FUND BALANCE
July 1, 2024 $ 198,000

ESTIMATED REVENUES
Special Assessment $ 178,424
TOTAL REVENUES $ 178,424

ESTIMATED EXPENDITURES
Parkway and Median Maintenance $ 199,183
Utilities $ 6,800
TOTAL EXPENDITURES $ 205,983

ESTIMATED ENDING FUND BALANCE
June 30, 2025 $ 170,441
B-1
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D-1
Agenda Item No. 13 Page 37 of 49 CC Agenda 06-03-2024

APPENDIX E

RESOLUTION
(To be inserted at the conclusion of the public hearing.) E-1
Agenda Item No. 13 Page 38 of 49 CC Agenda 06-03-2024

ATTACHMENT F

CITY OF PORT HUENEME
Engineer's Report

PORT HUENEME DRAINAGE MAINTENANCE
ASSESSMENT DISTRICT NO. 95-3
LANDSCAPE AND LIGHTING ACT OF 1972
For Fiscal Year 2024-2025
Agenda Item No. 13 Page 39 of 49 CC Agenda 06-03-2024

Appendix C - Assessment Diagram ....................................................... C-1 Appendix D - Assessment Roll............................................................... D-1 Appendix E - Resolutions ....................................................................... E-1 Agenda Item No. 13 Page 40 of 49 CC Agenda 06-03-2024

CITY OF PORT HUENEME
Engineer's Report

PORT HUENEME DRAINAGE MAINTENANCE
ASSESSMENT DISTRICT NO. 95-3
LANDSCAPE AND LIGHTING ACT OF 1972
For Fiscal Year 2024-25

PREFACE
This report is prepared in recognition of the requirements of Proposition 218 as stated in Articles XIIIC and XIIID of the California Constitution, and Chapters 1 and 4 of the "Landscaping and Lighting Act of 1972", being Part 2 of Division 15 of the California Streets and Highways Code.

This Assessment District, by special benefit assessments, will provide funding for drainage facilities within public right-of-way within the City of Port Hueneme. The items funded by the District are exempt from the procedural and approval requirements set forth in Section 5(a) of Article XIIID that states:
“... assessments existing on the effective date of this Article shall be exempt from the procedures and approval process set forth in Section 4 [if they were] imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control "

As discussed herein, the improvements funded by the Assessment District for fiscal year 2024-25 are preexisting and the assessments are used to fund the maintenance and operation expenses for a drainage system. Therefore, the Assessment District is exempt from the procedural and approval requirements of Article XIIID.

DESCRIPTION OF MAINTENANCE AND IMPROVEMENTS

This report covers the levy of assessments for the period of July 1, 2024, through June 30, 2025. An updated report must be prepared each year to reflect the updated annual costs, future improvements and changes in parcelization.

Since formation of the District in 1995, a portion of the assessments has been used exclusively for maintenance and servicing of drainage system facilities owned by the City and located within public rightof-way within the boundaries of the City. Drainage system maintenance for FY 2024-25 includes all activities related to ensuring that the design storm-carrying capacity of the Hueneme Drain (Bubbling Springs Channel) is maintained. Reference is made to the plans and specifications currently on file at the City Engineer's Office relating to this system.

ASSESSMENT ROLL
All assessed lots or parcels of real property located within City boundaries are listed on the Assessment Roll (Appendix D) on file in the office of the City Clerk, which is made a part of this Report. These lots and 1 Agenda Item No. 13 Page 41 of 49 CC Agenda 06-03-2024 parcels are more particularly described in maps prepared in accordance with Section 327 of the California Revenue and Taxation Code and are on file in the office of the Ventura County Assessor in the County Government Center Administration Building, 800 South Victoria Avenue, Ventura, California, 93009 and are made a part of this Report.

METHOD AND FORMULA OF ASSESSMENT
Introduction
The exemptions from the procedural and approval requirements are set forth in Section 5 of Article XIIID of Proposition 218 and include the following:
"(a) any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems or vector control "
The Port Hueneme Drainage Maintenance Assessment District No. 95-3 qualifies as an existing assessment with the district funding items in FY 2024-25 that are considered exempt under the provision (a) quoted above, specifically: "drainage systems" improvements.

Drainage System is defined by the Federal-Aid Highway Program Manual prepared by the U. S. Department of Transportation Federal Highway Administration as the construction, operation, or maintenance of facilities within the public right-of-way that "encourage a broad and unified effort to prevent uneconomic, hazardous, or incompatible use and development of the Nation's flood plains" and "to restore and preserve the natural and beneficial flood-plain values."
The City provides services for drainage purposes including, but not limited to, the following:
• Installation, expansion, operation, maintenance or servicing of vegetation to mitigate erosion and improve flood control.
• Channel clearing and debris removal.
• Reshoring and repairing of slopes to maintain the integrity of the drainage facility and to repair erosion.

Formula
The Landscaping and Lighting Act of 1972, in Section 22573 of the Streets and Highways Code states that "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements." The apportionment formula recognizes that residential properties within the drainage area of the facilities being maintained through this District benefit from the maintenance of this drainage facility. This District assesses the residential properties within the drainage area of the Hueneme Drain (Bubbling Springs Channel) for the residential share of the cost to maintain this facility. Non-residential properties are not assessed in this District, and Port Hueneme Drainage Maintenance Assessment District No. 97-1 2 Agenda Item No. 13 Page 42 of 49 CC Agenda 06-03-2024 (proposed in FY 1997-98) would have assessed non-residential properties in Zones 2, 3, and 4, but received a majority protest and was not adopted.

The portion of the City north of Sunkist Street does not benefit from the facilities funded by this District because that area's drainage is provided through the Ventura County Flood Control District through separate channels. The Naval Base also does not benefit from these improvements because drainage facilities that exist on the Base drain west to the ocean, away from the facilities funded by this District.

Finally, the Harbor District properties do not benefit from these improvements because their drainage flows directly into the harbor. The parcels within these areas are therefore not assessed for the drainage facilities funded by this District.

The assessment formula for District No. 95-3 recognizes that residential properties within the boundaries of Zones 2, 3, and 4 shown on the boundary map attached as Appendix C, drain into the drainage facility funded through the District; and therefore, benefit from the maintenance of this drainage facility and assessed in the District. The formula recognizes that residential properties have different levels of benefit depending upon the type of dwelling and household size. The formula takes these differences into consideration and fairly distributes the net amount among all residential parcels and lots within Zones 2, 3, and 4 as shown in Appendix A.

The spread of the benefit from the maintenance that is being provided through the District is shown on Appendix B-1. The level of service that will be funded by the FY 2024-25 assessment is expected to be approximately equal to that provided in FY 2023-24. Because the items funded are limited to drainage maintenance, all benefit accrues exclusively to Zones 2, 3, and 4. The assessment rates for each Zone are shown on Appendix B-1.

COST AND REVENUE ESTIMATES
The estimated costs of operating the District and revenue sources are shown in Appendix B-2 of this report.

In conclusion, it is my opinion that the assessments within the Drainage Maintenance Assessment District No. 95-3 are apportioned by a formula that fairly distributes the net cost in accordance with the benefits that are received.

ENGINEER'S REPORT SUBMITTED BY:
6/3/2024
CHARLES CABLE, P.E. 80020 (DATE)

DISTRICT ENGINEER

PRINCIPAL ENGINEER
3 Agenda Item No. 13 Page 43 of 49 CC Agenda 06-03-2024

APPENDIX A

CITY OF PORT HUENEME
Apportionment Formula
The apportionment element of the spread formula is calculated in accordance with the method described in a preceding portion of this report. The following are typical site use codes as described by the Ventura County Assessors Office and their proposed Assessment Units. This list includes the majority of parcel uses within the City.

Land Use Code Assessment Units
Residential
Single Family Residential 1111 1 Unit per parcel
Condominium/Townhome 1129 1 Unit per parcel
Open Space/Common Area 4000 Exempt
Apartments/Duplex 1150 0.75 per Unit
Commercial
Small, Single Tenant 5000 Exempt
Vacant 50,000 SF + 5011 Exempt
Neighborhood Centers 5030 Exempt
Major Shopping Centers 5310 Exempt
Trade/Services
Small Offices (1 or 2) 6000 Exempt
Mid-Size Office Bldgs. 6020 Exempt
Major Office Bldgs 6590 Exempt
Hospital/Lg. Medical Offices 6516 Exempt
Industrial
Vacant Lots > 50,000 SF 2011 Exempt
Mid-Size Industrial 2000 Exempt
Multi-Tenant Industrial 2030 Exempt
Major Industry 2020 Exempt
Public Facilities 6711 Exempt
Parks 6712 Exempt
Public Schools 6812 Exempt
Redevelopment Agency 6535 Exempt
The 2012-13 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2013-14 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2014-15 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2015-16 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2016-17 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2017-18 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2018-19 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2019-20 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2020-21 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2021-22 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2022-23 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The 2023-24 Drainage Maintenance Assessment was $43.84 per Assessment Unit.

The estimated 2024-25 Drainage Maintenance Assessment is $43.84 per Assessment Unit.

A-1
Agenda Item No. 13 Page 44 of 49 CC Agenda 06-03-2024
APPENDIX B-1

PROPOSED PORT HUENEME DRAINAGE MAINTENANCE
ASSESSMENT RATES FOR FY 2024-25
ASSESSMENT BREAKDOWN BY ZONE (1)
Zone Total A.U. (2) Total Assessment
Sunkist to Beach (2-4) 4,221 $185,049
4,221 $185,049

ASSESSMENT BREAKDOWN BY PARCEL
LAND USE A.U. ASSESSMENT PER UNIT
Single Family Residential 1.0 $ 43.84
Condominium/Townhome 1.0 $ 43.84
Apartments/Duplex Unit .75 $ 32.88
Mobile Home .75 $ 32.88
Footnotes:
(1) The Engineer's Report and Resolution Nos. 2882 and 2892 adopted by the City Council for the fiscal year commencing July 1, 1995, states that, the total assessment may be increased up to five percent annually. No increase is requested for FY 2024-25. (2) A.U. stands for Assessment Units. Assessment Units are computed as the number of dwellings located within each zone times the corresponding Assessment Unit values shown in Appendix A.

B-1
Agenda Item No. 13 Page 45 of 49 CC Agenda 06-03-2024
APPENDIX B-2

PORT HUENEME DRAINAGE MAINTENANCE
ASSESSMENT DISTRICT NO. 95-3
Landscaping and Lighting Act of 1972

ESTIMATED BUDGET
FISCAL YEAR 2024-25

ESTIMATED BEGINNING FUND BALANCE
July 1, 2024 $ 437,526

ESTIMATED REVENUES
Special Assessment $185,049

TOTAL REVENUES $185,049

ESTIMATED EXPENDITURES
Maintenance Services $ 22,410
,
TOTAL EXPENDITURES $ 22,410

ESTIMATED ENDING FUND BALANCE
June 30, 2025 $ 600,165
B-2
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D-1
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APPENDIX E

RESOLUTION
(To be inserted at the conclusion of the public hearing.) E-1
Agenda Item No. 13 Page 49 of 49 CC Agenda 06-03-2024
DATE: June 3, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: ANNUAL REVIEW OF THE CITY COUNCIL POLICY AND PROCEDURES

MANUAL AND RESOLUTION APPROVING AN AMENDMENT
RECOMMENDATION:

It is recommended the City Council consider the attached Policy and Procedures Manual, make such revisions, additions or deletions it deems necessary and adopt the attached resolution approving the Manual as modified.

BACKGROUND/ANALYSIS:

It is a good practice for the City Council to adopt a policy and procedures manual which clearly states the standards to which the City Council members will hold themselves to.

Many cities have also implemented a practice of reviewing the policy and procedures manual annually and having each Councilmember acknowledge the manual annually, to ensure awareness of those standards. This review is intended to start this practice in Port Hueneme.

On October 19, 2020 the City Council provided direction regarding the preparation of a Council Policy and Procedures Manual. Subsequently, a draft manual was presented, reviewed and a revised version was approved on November 16, 2020, with a vote of 4-1.

The motion to approve the Manual included the provision that the Council would amend and update the document at its discretion.

On September 19, 2022 the City Council requested that the Manual be amended to incorporate anti-bullying and anti-harassment language. On November 7, 2022 the Council approved a modified version which incorporated such provisions within Chapter 5 subsection B.2.

As a matter of best practice, it is recommended that the Council review and consider amendments to the Manual on an annual basis. Such reviews afford the Council the opportunity to consider modifications and serve as reminders of adopted policies and procedures. Staff has prepared a redlined version of the Manual with proposed Agenda Item No. 14 Page 1 of 38 CC Agenda 06-03-2024
Council Policy and Procedures Manual
June 3, 2024

Page 2 ends

amendments for the City Council’s consideration. Staff is recommending the following modifications focused on ensuring technical accuracy of the manual:
• Chapter 3 I.C – The title of the agenda item and its referenced location on the agenda is inconsistent with the City’s current practice. o Recommendation: Change Manual to be consistent with current practice. • Chapter 3 II.Q – This section states that conflicted councilmembers must leave the room unless the subject item is a consent item
o Recommendation: Add language which clarifies that while members do not need to leave the room when conflicted on a consent item, a separate vote is required and the conflicted member shall recuse themself from such vote. • Chapter 6 III.C – This section refers to the Council taking positions on state and federal legislation
o Recommendation: Amend the language to reference the City’s adopted Legislative Platform and periodic review of that document. • Add a signature line at the end of the document to allow for adherence with sections of the Manual that call for Councilmembers to sign statements upon entering office and policy amendment.

During the April 2 and May 5, 2024 Council meetings, members expressed interest in potential amendments or additions to the Policy and Procedure Manual. This agenda item allows the Council to consider staff’s proposed modifications and consider any additional amendments or additions it deems necessary.

STRATEGIC PLAN:

Primary Strategic Pillars and Initiatives:

Optimal Levels of Service for Residents and Businesses
• Promote operational excellence in all City functions and embody best practices as a municipality
FISCAL IMPACT:

There is no anticipated fiscal impact as a result of the recommended action.

ATTACHMENTS:

A. Resolution Adopting City Council Policy Manual
B. Redline Version of City Council Policy and Procedure Manual Agenda Item No. 14 Page 2 of 38 CC Agenda 06-03-2024
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME,

CALIFORNIA, AMENDING THE CITY COUNCIL POLICY AND PROCEDURES MANUAL
WHEREAS, In February of 2001, the City Council adopted the Council Norms and Protocols, which had undergone revisions during the years; and WHEREAS, the necessity of a more robust Council Policy and Procedures Manual became apparent with the City Council requesting a new and comprehensive Manual in 2019; and
WHEREAS, on October 19, 2020, the City Council requested the development of a Council Policy and Procedures Manual including a streamlined process to request agenda items, and such Manual was adopted by resolution of the Council on November 16, 2020; and WHEREAS, on September 19, 2022, the City Council requested revisions to the City Council Policy and Procedures Manual to address the issues of bullying and harassment, and WHEREAS, a revised version of the City Council Policy and Procedures Manual, incorporating anti-bullying and harassment language, was adopted by resolution on November 7, 2022; and
WHEREAS, it is best practice for the City Council to conduct periodic reviews this Manual; and
WHEREAS, at recent City Council meetings, Councilmembers have expressed interest in considering additional amendments to the Manual,

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The above recitals are true and correct and hereby incorporated by this reference.

SECTION 2: The revised City Council Policy and Procedures Manual attached hereto as “Attachment A,” together with such modifications may be made during discussion by a majority of the City Council prior to adoption of this Resolution, shall be the official manual for all subjects relating to the City Council covered therein.

SECTION 3: The City Manager, or his designee, shall make any grammatical or nonsubstantive changes to this Manual as may be required from time-to-time without the consent of the City Council. Any substantive change may only be accomplished through Resolution.

SECTION 4: This Resolution shall take effect immediately upon its passage.

SECTION 5: The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED, this 3
rd day of June, 2024
Attachment A
Agenda Item No. 14 Page 3 of 38 CC Agenda 06-03-2024
CC Resolution No. 4431, Page 2 of 34
Misty Perez
Mayor
Attest:
________________________________
Georgianna Nicole Alvarez
City Clerk
Agenda Item No. 14 Page 4 of 38 CC Agenda 06-03-2024
CC Resolution No. 4431, Page 3 of 34
Attachment A
Agenda Item No. 14 Page 5 of 38 CC Agenda 06-03-2024
CC Resolution No. 4431, Page 44 of 34

CERTIFICATION

STATE OF CALIFORNIA )
) ss

COUNTY OF VENTURA )
I, Georgianna Nicole Alvarez, City Clerk of the City of Port Hueneme, California, do hereby certify that the foregoing Resolution No. 4431 was duly adopted at the Regular meeting of the City Council on the 7
th day of November 2022, by the following vote:

AYES: Rollins, Gama, Hernandez, Perez, Martinez
NOES: None
ABSENT: None
ABSTAIN: None
Georgianna Nicole Alvarez, City Clerk
/Users/kevinspaulding/SyncedFolder/PHNE/0002 - City Council/Council Policy Manual/2022 Council Policy Revisions/Reso re Revised Policy Manual 11.7.22.docx
Agenda Item No. 14 Page 6 of 38 CC Agenda 06-03-2024
Adopted 11.20.20
Rev. 11.7.22

City Council Policy and Procedures Manual
City of Port Hueneme
Attachment B
Agenda Item No. 14 Page 7 of 38 CC Agenda 06-03-2024
Adopted 11.20.20
Rev. 11.7.22

TABLE OF CONTENTS
TABLE OF CONTENTS i
CHAPTER 1 ‐ INTRODUCTION AND PURPOSE 1
CHAPTER 2 ‐ ROLE OF CITY COUNCIL 2
CHAPTER 3 ‐ MEETING RULES OF CONDUCT AND DECORUM 8
CHAPTER 4 ‐ ADMINISTRATIVE MATTERS 16
CHAPTER 5 ‐ RELATIONSHIP AND CONDUCT 19
CHAPTER 6 ‐ COMMUNICATION AND REPRESENTATION 24
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CHAPTER 1 ‐ INTRODUCTION AND PURPOSE
I. PURPOSE OF MANUAL
A. Compile, Revise and Adopt Rules and Policies. By adopting this Policies and Procedures Manual (“Manual”), the City Council of the City of Port Hueneme (the “City Council” or “Council”) hereby establishes updated Rules of Procedure for the preparation of its agendas, conduct of its meetings and transaction of other City Business. In addition, by adopting this Manual, the City Council further compiles, consolidates, updates, and supersedes any prior Council Policies, Resolutions, rules and related administrative procedures that have been formally adopted by the City Council addressing the subject matter and/or the topics discussed herein.

B. Provide Standards and Guidance. The purpose of this Manual is to set a standard of professionalism for the conduct of the City Council’s business. Port Hueneme has a long and proud tradition of open government and civil, intelligent public discourse. This Manual isintended to enhance public participation and Council debate so that the best possible decisions can be made for Port Hueneme. While attempting not to be overly restrictive, procedures, policies, codes of ethics and conduct are being established and/or clarified so that expectations and practices are clearly articulated to guide City Councilmembers and staff in their day-to-day conduct and actions.

C. Ease of Reference. Having the majority of the rules, procedures, practices and policies (hereinafter collectively “Rules”) of the Port Hueneme City Council consolidated and contained in a single, easily accessible document will clarify expectations and responsibilities and streamline the conduct of meetings and other City Council business in the public interest.

II. EFFECTIVE DATE AND PERIODIC REVIEW/UPDATE OF MANUAL A. Effective Date. The Rules contained in this Manual shall be in effect immediately upon their adoption by City Council resolution and shall remain in effect until such time as this Manual is amended and new Rules are adopted and/or updated by City Council resolution.

B. Review. The City Council may review and/or revise this Manual at such times and with such frequency as it determines.

III.APPLICABILITY
The Rules set forth in this Manual are applicable to all elected officials, officers, and employees of the City. Acceptance of these policies shall be evidenced by a signed statement by all those who are affected. The City Council, by resolution and with an affirmative vote of no less than four Councilmembers (above 66 percent or two-thirds majority), shall adopt, periodically review and amend these policies as the Council may deem necessary. Any such amendments shall be documented by Resolution and become effective immediately upon adoption.

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CHAPTER 2 ‐ ROLE OF CITY COUNCIL
I. OVERVIEW
A. City Council/City Manager Form of Government. Port Hueneme has a City Council/City Manager form of government, which is typical of the vast majority of cities in California. Every organization needs a single person to manage it. In the Strong Mayor form of government, the Mayor is the chief executive officer, but in our form of government, that person is the City Manager.

This form is predicated on and intended to operate largely like a board of directors/chief executive officer situation in corporations. Just as corporate board members have no role or authority in the daily management of the corporation, Councilmembers have no role in the daily management of the City, the means of implementing Council policy and similar matters. The opportunity to address concerns on such matters comes in public meetings or in certain situations in closed session. As a rule, Councilmembers should not attend meetings of City staff, meetings of City staff with outside parties or other non-public gatherings whereby the business of the City is being conducted, unless specifically invited by the City Manager. Further, a Councilmember should not engage in negotiations of any kind on behalf of the City.

B. City Council, etc. One of the fundamental tenets of city governance is recognizing that the City Council acts as a body. No individual Councilmember has extraordinary powers beyond those of other members. Although the Mayor and the Mayor Pro Tempore (“Pro Tem”) have additional ceremonial, parliamentary and administrative responsibilities as described elsewhere in this Manual—with respect to the establishment of policies, voting, and in other significant areas— all members are equal.

C. Establishment of City Policy. City Policy is established, and direction is given to the City Manager by a majority vote of the Council. Neither the Mayor nor the Mayor Pro Tem has veto power or any other policy-making authority beyond that of the other Councilmembers.

D. Decisions of Majority of Body Binding on City Council. While individual Councilmembers may disagree with decisions of the majority, a decision of the majority binds the City Council to a course of action and provides City staff with direction to follow. Similarly, City staff is responsible to ensure that the policy set by the City Council is implemented and upheld consistent with the wishes of the majority. Implementation of City Council policy by staff does not reflect a bias against Councilmembers who held a minority opinion on an issue.

II. COUNCIL ELECTION AND GOVERNANCE
The Mayor and Mayor Pro Tem will be appointed by a majority vote of the entire membership of the City Council. The City Council shall consider the appointment of the Mayor and Mayor Pro Tem for one-year terms at the first regular meeting in December of every year, following the certification of election results and seating of new City Councilmembers, if applicable. The newly appointed Mayor and Mayor Pro Tem assume their positions immediately following the majority vote.

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III.ROLE AND DUTIES OF MAYOR
A. Official Ceremonial Head of City. The Mayor is recognized as the official head of the City for all ceremonial purposes and shall perform such other duties consistent with the office as set forth in this Manual and as may be delegated to the Mayor by majority vote of the City Council.

B. Presiding Officer. The Mayor is the Presiding Officer at all meetings of the City Council and acts as the chair, except as specified in Section G below. In this role, the Mayor has authority and discretion to:

1. Preserve order at all Council meetings;

2. Enforce (or cause to be enforced) the Meeting Rules of Conduct and Decorum as set forth in Chapter 3 of this Manual;

3. Determine the order of business, with majority consent, at meetings of the City Council.

C. External Communication of Policy. As the official spokesperson for the City, the Mayor is to faithfully communicate the will of the Council majority in matters of policy.

D. Seating Arrangement for City Council. The Mayor assumes the center chair on the dais and the Mayor Pro Tem sits immediately to his or her (or their) right. The seating arrangements for the remaining Councilmembers shall be as determined among the three of them, except, in the case of disagreement or absence of a Councilmember, the Mayor shall determine final seating. The seating arrangement of the Councilmembers shall be determined, following each Council reorganization of officers necessary or in the change in status of a Councilmember under the provisions of this Manual.

E. Signing Documents. The Mayor, whenever available, shall sign all ordinances, resolutions and other documents that have been adopted and authorized by the City Council which require an official signature. However, the City Manager or another City official may sign certain documents when so authorized by Council action and/or the provisions of the Port Hueneme Municipal Code.

F. Absence of Mayor. In the absence of the Mayor, the Mayor Pro Tem performs the duties of the Mayor, including acting as the Presiding Officer at meetings. When both the Mayor and the Mayor Pro Tem are absent from any meeting of the Council, the City Clerk shall call the Council to order, whereupon a member of the Council shall be elected temporary Presiding Officer who shall serve until the arrival of the Mayor or Mayor Pro Tem, or until adjournment, whichever occurs first.

IV.ROLE AND DUTIES OF ALL COUNCILMEMBERS
A. Advance Preparation for Meetings.

1. Prior Review of Agenda Materials. Prior to attending Council and committee meetings, study sessions and/or workshops, Councilmembers shall read or otherwise familiarize themselves with each agenda and supporting documentation for the items thereon.

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2. Seek Prior Clarification of Agenda Materials. Whenever possible, Councilmembers should request answers to questions on agenda items and attachments from the City Manager, to the extent required, prior to the meeting at which they are to be discussed. Resolving questions with City staff prior to each public meeting will enhance and clarify agenda items and move the agenda forward in a timely manner. Councilmembers should refrain from giving direction to any staff member as to do so is outside their authority and undermines the authority of the City Manager. No councilmember has the right to require insertion of particular material in the staff report or agenda packet.

3. Avoid Unfair Surprise. Councilmembers are urged to advise the City Manager in advance of issues or questions they intend to bring up at a public meeting. This refers to issues and questions that City staff would not normally anticipate or have researched for that particular meeting.

B. Councilmember Appointments And Assignments. Councilmember nominations for appointment to City boards, commissions and committees, must be confirmed by an affirmative vote of not less than three (3) Councilmembers. Such approval is also required for Councilmember appointments to boards, commissions and committees of outside agencies on which Councilmembers serve as representatives of the City.

C. Council Vacancies. Whenever a vacancy occurs in the office of a City Councilmember, the City Council will fill the vacancy by appointment or special election in accordance with the procedures set forth in Government Code section 36512 or the provisions of any ordinance adopted by the City Council thereunder.

D. Leadership, Goals and Policy. City Councilmembers are elected to provide leadership in setting goals and in formulating policies. The City Council is the focal point for identifying and interpreting the wishes of the residents and translating these into specific programs. Successful goal setting and policy formulation largely depend on a good working relationship amongst the Council and between the Council and the City Manager. Under the City Manager’s direction, staff can provide assistance in analyzing the City’s needs, suggesting action programs, and calculating the costs of proposals. However, the Council has the final responsibility for establishing local policies and determining services and budget levels appropriate for the City.

E. Engaging in Legislative and Quasi-Judicial Decisions/Acts. Almost all actions or decisions made by the City Council fall into one of two categories: legislative or quasi-judicial.

1. Legislative. These actions/decisions formulate rules to be applied to all future cases.

Examples include, but are not limited to: adoption and amendments to municipal codes; general plans; zoning codes; and personnel regulations. These actions are generally taken by ordinance or resolution.

2. Quasi-Judicial. While legislative actions establish public policy and rules applicable to groups of property or people, quasi-judicial proceedings affect individual properties or parties.

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Quasi-judicial proceedings involve the application of established standards to individual facts to determine specific rights or to take specific actions under existing law.

3. Due Process. The distinction between these two types of acts/decisions comes into play in the due process afforded to parties in quasi-judicial actions (particularly in the public and appeal hearing context).

V. CODE OF ETHICS FOR COUNCILMEMBERS
A. Intent and Purpose. To assure public confidence in the integrity of local government and its effective and fair operation, this Code of Ethics provides a framework for day-to-day actions and decision-making by Councilmembers and represents a commitment to uphold a standard of integrity beyond that required by law. The residents and businesses of Port Hueneme are entitled to a fair, ethical and accountable local government which has earned the public’s full confidence for integrity, and to ensure the effective functioning of democratic government, the City Council requires that:

1. Public officials, both elected and appointed, comply with both the letter and spirit of the laws and policies affecting the operations of government;

2. Public officials be independent, impartial and fair in their judgment and actions;

3. Public office be used for the public good, not for personal gain; and

4. Public deliberations and processes be conducted openly, unless legally confidential, in an atmosphere of respect and civility, both as between Councilmember and between the City Council and other peers, staff and the public.

B. Principles and Standards. The principles and standards of ethical conduct for Port Hueneme City Councilmembers are hereby established as set forth below.

1. Act in the Public Interest. Recognizing that stewardship of the public interest must be their primary concern, Councilmembers will work for the common good of the people of Port Hueneme and not for any private or personal interest, and they will assure fair and equal treatment of all persons, claims and transactions coming before the Port Hueneme City Council.

2. Comply with the Law. Councilmembers shall comply with the laws of the nation, the State of California and the City of Port Hueneme in the performance of their public duties.

3. Councilmember Conduct. The professional and personal conduct of Councilmembers must be above reproach and by the law must avoid even the appearance of impropriety, which is critically important for maintaining a positive and productive image of city governance. While it is understood that Councilmembers enjoy First Amendment rights, they should practice civility and decorum in discussions and debate, and must refrain from abusive conduct, personal charges of unsubstantiated allegations, disclosure of confidential information or Agenda Item No. 14 Page 13 of 38 CC Agenda 06-03-2024

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verbal attacks upon the character or motives of other members of the Council, boards, commissions, staff or the public which has the effect of disrupting the City's business and bringing the City’s government into dispute.

4. Respect for Process. Councilmembers shall perform their duties in accordance with the processes and rules of order established by the Council governing the deliberation of public policy issues, meaningful involvement of the public and implementation of policy decisions of the Council by City staff.

5. Decisions Based on Merit. Councilmembers shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations. Councilmembers are free to apply personal ideology to their deliberations but shall not allow personal feeling about an applicant or matter before the Council affect their judgment.

6. Conflict of Interest. In order to assure their independence and impartiality in the City’s best interest, Councilmembers shall not use their official position to make or influence decisions in which they know of, or have reason to know of, a conflict of interest of any nature. The provisions of this Section are in addition to the requirements of the Political Reform Act (Gov.

Code §§ 81000 et seq.) and regulations enacted by the Fair Political Practices Commission (‘FPPC”).

7. Confidential Information. Councilmembers shall respect the confidentiality of information concerning the property, personnel or affairs of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their political, personal, financial or other private interests.

8. Use of Public Resources. Councilmembers shall not use public resources, such as City staff time, equipment, supplies or facilities, for private gain or personal purposes.

9. Advocacy. Councilmembers shall represent the official policies or positions of the Council, to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, Councilmembers shall explicitly state they do not represent the opinion of the entire Council.

10. Positive Workplace Environment. Councilmembers shall support the maintenance of a positive and constructive workplace environment for City employees, private residents and businesses dealing with the City. Councilmembers should always address City employees, whether in public or in private, with courtesy and respect. Any concerns which a Councilmember may have regarding the performance of a City employee should only be raised in private with the City Manager. Councilmembers have no legal right or authority to act as the superior, employer or supervisor of any City employee. Individual Councilmembers shall direct all concerns through the City Manager.

11. Policy Role of Councilmembers. Councilmembers shall respect and adhere to the CouncilManager structure of Port Hueneme City government. In this structure, the City Council determines the policies of the City with the advice, information and analysis provided by the Agenda Item No. 14 Page 14 of 38 CC Agenda 06-03-2024

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public, boards and commissions, and City staff. Councilmembers shall not interfere with the administrative functions of the City or the professional duties of City staff, nor shall they impair the ability of staff to implement Council policy decisions.

12. Substance Policy. Recognizing that a Councilmember should at all times have their intellectual and cognitive functions unimpaired, and should set examples of responsible leadership for the entire community, Councilmembers shall refrain from the use of any substance, legal or illegal, which is known to impair judgment, including, without limitation, alcohol, cannabis products, prescription drugs which result in impaired abilities or substances illegal under the laws of the State of California or the ordinances of the City, and shall do so for a period of not less than twelve hours before performing any duty or obligation of a Councilmember.

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CHAPTER 3 ‐ MEE TI N G R ULES O F C O N DUCT AN D D E CO R UM I. PARLIAMENTARY RULES AND GENERAL AGENDA ITEM PROCESS
A. Rosenberg’s Rules. Except as otherwise provided in this Manual, the proceedings of the Council at meetings shall be generally guided by the latest revised edition of Rosenberg’s Rules of Order.

However, no ordinance, resolution, proceeding or other action of the City Council shall be invalidated, or the legality thereof otherwise affected, by the failure or omission to observe or follow said rules.

B. General Process for Handling Agenda Items. The following process is the normal order of business for agenda items, except for public hearings.

1. Presiding Officer announces the current agenda item.

2. Staff presents its report (as needed), either by way of a written staff report or by in-person oral presentation.

3. Councilmembers may ask questions of staff if they so desire.

4. The Presiding Officer opens the item for public comment.

5. The Council asks any follow up questions of staff.

6. The Council discusses, deliberates, and takes action through a valid motion as described in this Chapter. Thereafter, a vote of the Council carries the motion, as described herein.

C. Councilmember Agenda Requests. To place an item on a future agenda, any Councilmember (including the Mayor) may make a motion or request to do so during the “Discussion and Possible Action Regarding Items for the Upcoming City Council AgendaRequest for Future Agenda Items” portion of the Agenda, which shall be the last item on the agenda of business prior to Councilmember comments pursuant to the following rules:

1. Second and Majority Vote Required. For a requested item to appear on a future City Council Agenda, a motion for the item must receive a second and be approved by a majority of the Council.

2. No Discussion. There may be no discussion of the substantive merits of the requested item and no discussion regarding possible action related to the requested item. The only action to be taken is a second followed by a vote to determine whether the item will be included in a future agenda.

3. Timing Direction. Requests should avoid a proposed timeframe unless absolutely necessary.

The City Manager shall have discretion in determining an appropriate time to schedule requested agenda items after considering priorities, personnel resources, and budgetary considerations. If a motion on a requested item includes a specific timeframe by which to have the item placed on an Agenda, the City Manager shall be consulted before the vote is taken. A date specific scheduled item should only be considered if failing to do so would create an unacceptable financial or legal risk. No substantive discussion of the item may occur except to advise the Council on the ability to meet the timing request.

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4. Requests for Recurring Agenda Items. Requests to have recurring agenda items or reiterated requests for the same item are strongly discouraged and will not be permitted, unless a recurring request is approved by a majority vote of the Council.

II. RULES OF DISCUSSION AND DEBATE
A. Discussion Procedure. While discussing any question under consideration by the Council, it shall be the duty of the members thereof to remain seated and address their remarks to the Presiding Officer and their fellow members. Any remarks or orders to the audience shall be addressed by the Presiding Officer, or with his/her permission, by members of the Council.

B. Presiding Officer. The Presiding Officer shall have the authority to prevent the misuse of the legitimate form of motions, the abuse of privilege of renewing certain motions, or the obstruction of the business of the City Council. The Presiding Officer may preserve orderly business by ruling such motions out of order. In so ruling, the Presiding Officer shall be courteous and fair and shall presume that the moving party is making the motion in good faith. The Presiding Officer may move, second, debate and vote from the chair and may adjourn a meeting by a simple declaration thereof in the absence of a protest by any Councilmember.

C. Councilmembers to Address Presiding Officer. Every Councilmember desiring to speak shall first address the chair, gain recognition by the Presiding Officer and shall confine himself/herself to the question under debate, avoiding personalities and crude language.

D. Questions to Staff. Every Councilmember desiring to ask questions of city staff shall, after recognition by the Presiding Officer, address his/her question to the City Manager or the City Attorney, who shall be entitled either to answer the inquiry him/herself or designate a member of the staff for that purpose.

E. Germane Comments/Time Limit for Council. Councilmembers shall limit their comments to the subject matter, item, or motion being currently considered by the Council. A determination of relevance shall be made by the Presiding Officer, but may be appealed to the full Council within the limitations of the Brown Act. Councilmembers shall govern themselves as to the length of their comments. No Councilmember shall be allowed to speak more than once upon any particular item until every other Councilmember desiring to do so shall have spoken.

F. Interruptions. A Councilmember, once recognized, shall not be interrupted when speaking unless one of the following occurs: they are called to order by the Presiding Officer; a point of order or point of privilege is raised by another Councilmember; the speaker chooses to yield to a question by another Councilmember or for such other reasons as set forth in Rosenberg’s Rules. If a Councilmember is called to order while speaking, he/she shall cease speaking until the question of order is determined; and if interpreted to be in order, may proceed. Members of the city staff, after recognition by the Presiding Officer, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.

G. Point of Order. Any Councilmember may require the Presiding Officer to enforce the rules of the Council by raising a point of order. The point of order shall be ruled upon by the Presiding Officer, Agenda Item No. 14 Page 17 of 38 CC Agenda 06-03-2024

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subject to the right of any Councilmember to appeal the ruling to the City Council. If an appeal is taken, the question shall be, "Shall the decision of the Presiding Officer be sustained?" The motion must be seconded to put it before the Council. A majority vote shall conclusively determine such question of order. The motion is debatable, and the Presiding Officer may participate in the debate.

H. Point of Privilege. Any Councilmember can raise a Point of General or Personal Privilege.

1. Point of General Privilege. Appropriate points of general privilege relate to anything that would interfere with the normal comfort of the meeting (such as the temperature of the room, or a malfunctioning microphone). If raised, the Presiding Officer would then ask the interrupter to “state your point.”

2. Point of Personal Privilege. The right of a Councilmember to address the Council on a question of personal privilege shall be limited to cases in which his/her integrity, character, or motives are questioned or where the welfare of the Council is concerned. A Councilmember raising a point of personal privilege may interrupt another Councilmember who has the floor only if the Presiding Officer recognizes the privilege.

I. Privilege of Closing Debate. Any Councilmember shall have the privilege of closing debate by calling or moving the previous question. Such a motion requires a two-thirds (2/3) vote of the Council to pass, which in councils having five (5) members is considered to require four (4) affirmative votes.

J. Motion to Reconsider. A motion to reconsider may be made only by a member who voted in the majority on the original motion. Such a motion may only be made at the same meeting as the original item, and only to correct inadvertent errors or to consider new information not available at the time of the vote. If the motion to reconsider passes, then the original matter is back before the Council, and the matter may be discussed and debated as if it were on the floor for the first time. After the reconsideration of the item has been acted upon, no other motion for reconsideration thereof will be made without the unanimous consent of the Councilmembers present. Matters which are quasi-judicial in nature or matters which require a noticed public hearing cannot be reconsidered.

K. Remarks of Councilmembers and Synopsis of Debate. A Councilmember may request through the Presiding Officer the privilege of having an abstract of his/her statements on any subject under consideration by the Council entered into the minutes. If the Council consents thereto, such statements shall be entered into the minutes.

L. Protest Against Council Action. Any Councilmember dissenting from or stating his/her protest against any action of the Council may request to have such dissent or protest entered into the minutes. Such dissent or protest to be entered into the minutes shall be in the following manner:
"I would like the minutes to show that I am opposed to this action for the following reasons …" M. Seconding of Motions Required. A motion by any Councilmember, including the Presiding Officer, may not be considered by the Council without receiving a second.

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N. Other Procedural Matters.

1. Time Limits. Each Councilmember should voluntarily abide by a five (5) minute time limit on all matters of discussion, including presentation items and comments made during “Reports from Councilmembers.”

2. Vote Unless Disqualified. All Councilmembers present at a meeting, when a question comes up for a vote, should vote for or against the question unless he/she is disqualified from voting by reason of a conflict of interest and abstains because of such disqualification. (a) A Councilmember stating disqualification will not be counted as a part of a quorum and will be considered absent for the purpose of determining the outcome of a vote on the matter.
(b) Any Councilmember who abstains for reasons other than disqualification in effect consents that a majority of the quorum may decide the question being voted upon, and any Councilmember so abstaining will be counted as present for purposes of establishing a quorum, but such abstention will not be considered an affirmative vote. The “present and voting” rule as described in Rosenberg’s Rules of Order applies. Unless a Councilmember states that he/she/they is/are abstaining due to a conflict of interest or other legal basis requiring disqualification, silence shall be recorded as a negative vote.

3. Presiding Officer to Call for Vote. The Presiding Officer shall call for the vote which shall be taken by voice affirmation or roll call at the Presiding Officer’s discretion, unless a recorded (roll call) vote is required by law. Except for action on certain matters specified by State law (e.g., Government Code section 36936 requiring a recorded affirmative vote of a majority of the entire membership of the body to adopt resolutions, orders for the payment of money, and non-urgency ordinances) a motion carries with a majority vote of a quorum of the City Council.

4. Tie Votes. Tie votes will be lost motions and may be reconsidered at a subsequent meeting upon a motion passed by the Council to reconsider the item at a subsequent meeting. If the matter involves an appeal, and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken.

5. Changing Vote. A Councilmember may change his/her vote only if he/she makes a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up. A Councilmember who publicly announces that he/she is abstaining from voting on a particular matter shall not subsequently be allowed to withdraw his/her abstention.

Q. Conflict of Interest. Any Councilmember who has a conflict of interest regarding any matter being considered by the Council shall, in compliance with the provisions of the Political Reform Act and other applicable laws, declare the conflict, state the reason for the conflict, and leave the room during the discussion of that particular agenda item, unless it is a Consent Calendar item. When a Agenda Item No. 14 Page 19 of 38 CC Agenda 06-03-2024

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Councilmember has a conflict regarding any item(s) on the Consent Calendar, they will abstain from voting on those specific items, and a separate vote will be conducted.

III. PUBLIC PARTICIPATION AND RULES OF DECORUM FOR COUNCIL, PUBLIC, AND STAFF.

A. Public Participation.

1. Manner of Addressing Council. To facilitate the orderly conduct of meetings, physical or otherwise, persons wishing to speak during public comment periods and at public hearings are requested to fill out speaker cards, email comments per City Clerk guidance, and provide them to the City Clerk prior to the start of the meeting or before a public hearing item is announced.

It should be noted that a speaker may not be required to submit a card or even to identify themselves. For physical meetings, during public comment periods and public hearings, each person desiring to address the Council should be requested to step up to the microphone at the podium, state his/her name for the record, state the agenda item he/she wishes to discuss, state whom he/she is representing, if he/she is representing an organization or other persons, and unless further time is granted by a majority vote of the Council, shall limit his/her remarks to three (3) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof and no questions shall be asked of a Councilmember or a member of the City staff or member of the audience without permission of the Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. For digital remote virtual meetings, the Presiding Officer or City Clerk will read public comments through the first 500 words of text (three (3) minute equivalent).

2. Spokesperson for Group of Persons. To expedite matters and avoid repetitious presentations, whenever any group of persons wishes to address the Council on the same subject matter or item, it shall be proper for the Presiding Officer to request that a spokesperson be chosen by the group to address the Council; and in case additional matters are to be presented by any other member of said group, to limit the number of such persons addressing the council. In situations where more than ten (10) people wish to speak on an item, the Presiding Officer may place reasonable limits on the Public Comment period, including reducing the time allotted to each speaker to two (2) minutes and/or a specific time limit for the total presentation. Such time limits shall allow for full discussion of the item by interested parties or their representative(s). The purpose of this limitation is to ensure the Council can address its agenda and avoid repetitive comments and presentations.

3. After a Motion. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first getting permission to do so by a majority vote of the City Council.

B. Rules of Decorum for Council, Public and Staff. Meetings of the City Council shall be conducted in an orderly manner to ensure that the public has a full opportunity to be heard and that the deliberative process of the Council is retained at all times. The Presiding Officer of the Council shall be responsible for maintaining the order and decorum of meetings. While any meeting of the City Council is in session, the following rules of order and decorum shall be observed:

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1. Councilmembers. While the council is in session, the members must preserve order, and decorum; and the members shall neither by conversation or otherwise delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the Presiding Officer.
(a) E-Communication Prohibited. Except as specified in subdivision (b) below, Councilmembers shall not use E-Communication at any time during any meeting, including but not limited to, Open and Closed Sessions of the City Council. The use of Ecommunication is prohibited during Council meetings so that Councilmembers may remain attentive to members of the public, staff or others as they are speaking to the City Council.

E-Communication is defined as "electronic text, audio, or visual communication and attachments distributed via e-mail, telephonic service, websites, instant messaging, text messaging, twitter or comparable services."
(b) Exceptions for Emergencies. The limitation specified in subdivision (a), above, shall not apply to receipt of telephone calls or text messages from family members in the event of an urgent family matter. Councilmembers wishing to respond to such a message during the meeting shall do so during a recess, or shall excuse him or herself from the meeting after receiving permission of the Presiding Officer to place the return call or text in a manner that does not disrupt the meeting.
(c) Leaving Seats. Councilmembers shall not leave their seats during public hearing matter where the City Council is acting in a quasi-judicial manner, since to do so may cause the member to miss important evidence or testimony, without first obtaining the permission of the Presiding Officer which shall be reasonably given. If such permission is given, the Presiding Officer should halt the public hearing during the absence of the member. (d) Packing of Audience. It is inappropriate for a Councilmember to pack the audience for a specific agenda item.
(e) Exceptions for Digital Remote Virtual Meetings. The limitation specified in subdivision (a), above, shall not apply to receipt or transmission of telephone calls or text messages from or to City Staff when encountering technical issues during digital remote virtual meetings.

2. City Staff Members. City staff members and employees shall observe the same rules of order and decorum as are applicable to the City Council, with the exception that City staff members and employees may leave their seats during a meeting without first obtaining the permission of the Presiding Officer and they may also use e-communication tools as required to coordinate and facilitate meetings.

3. Persons Addressing the Council. The primary purpose of public comment periods at City Council meetings is to allow residents the opportunity to formally communicate with the City Council as a whole, but these comment periods should not be utilized as a substitute for any item that can be handled during the normal working hours of the city government. Each person Agenda Item No. 14 Page 21 of 38 CC Agenda 06-03-2024

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who addresses the Council shall do so in an orderly manner and shall not make direct threats to any member of the Council, staff or general public. Any person who makes threatening statements or engages in any disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of any Council meeting shall, at the discretion of the Presiding Officer or a majority of the Council, be barred from further audience before the Council during that meeting.

4. Members of the Audience. No person in the audience at a Council meeting shall engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet, excessive clapping, or other acts which disturb, disrupt or otherwise impede the orderly conduct of any Council meeting. Any person who conducts him/herself in the aforementioned manner shall, at the discretion of the Presiding Officer or a majority of the Council, be barred from further audience before the Council during that meeting.

C. Enforcement of Decorum. The rules of decorum set forth above shall be enforced in the following manner:

1. Warning. The Presiding Officer shall request that a person who is breaching the rules of decorum be orderly and silent. If, after receiving a warning from the Presiding Officer, a person persists in disrupting the meeting, the Presiding Officer shall order such person to leave the Council meeting. If such person does not remove himself or herself, the Presiding Officer may order any law enforcement officer who is on duty at the meeting as sergeant-at-arms of the Council to remove that person from the Council Chambers.

2. Removal. Any law enforcement officer who is serving as sergeant-at-arms of the Council shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting. Upon instruction of the Presiding Officer, it shall be the duty of the sergeant-at-arms to remove from the Council meeting any person who is disrupting the proceedings of the Council.

3. Motion to Enforce. If the Presiding Officer of the Council fails to enforce the rules set forth above, any member of the Council may move to require him or her to do so, and an affirmative vote of a majority of the Council shall require him or her to do so. If the Presiding Officer of the Council fails to carry out the will of a majority of the Council, the majority may designate another member of the Council to act as Presiding Officer for the limited purpose of enforcing any rule of this section which it wishes to enforce.

4. Adjournment. If a meeting of the Council is disturbed or disrupted in such a manner as to make infeasible or improbable the restoration of order, the meeting may be adjourned or continued by the Presiding Officer or a majority of the Council, and any remaining Council business may be considered at the adjourned or next meeting.

D. Public Communications. At a duly noticed meeting of the City Council, the Council shall not take action on matters brought up during Open Forum. The Council may, however, ask questions, Agenda Item No. 14 Page 22 of 38 CC Agenda 06-03-2024

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express opinions (without engaging in deliberation) and direct City Staff to agendize the matter for formal consideration at a future meeting pursuant the process outlined in Chapter 3, Section I.

C. of this Manual.

1. For properly noticed agenda items, the Council shall give due consideration to all public communications received before taking action.

2. The City Manager or his/her designee shall take appropriate action on matters raised during Open Forum. This may include direct communication with the public speaker, and/or providing an action status summary to the Council as appropriate.

3. Although responses aren’t allowed during general public comments, responses to noticed agenda items are discouraged if public comments constitute a matter of opinion or raise questions unrelated to the City.

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CHAPTER 4 ‐ ADMINISTRATIVE MATTERS
I. ADMINISTRATIVE SUPPORT
General staff and administrative support to members of the City Council is provided through the City Manager’s Office. Administrative services including scheduling of appointments, receipt of telephone messages, and word processing related to city business matters are available as needed. Sensitivity to the workload of support staff members in the City Manager’s Office is appreciated. Please note that individuals may have other work assigned with higher priority.

II. MAIL, DELIVERIES AND E-MAIL
A. Correspondence from the Public. The City encourages the public to send correspondence to the entire City Council, either by traditional post or by e‐mail. Correspondence addressed to the City Council, which is received by the City Clerk or by any other officer or employee of the City, shall be deemed a public record upon receipt, except as set forth in the Public Records Act (California Government Code § 6250 et seq.) or other applicable law.

1. Authority of City Clerk. The City Clerk is authorized to open and examine all mail or other written communications addressed to the City Council and to give it immediate attention to the end that all administrative business referred to in said communication not necessarily requiring Council action may be acted upon between Council meetings. (a) The City Clerk maintains an office mailbox for each member into which written correspondence shall be placed and Councilmembers should check frequently. (b) The City Clerk may provide for a city courier to deliver materials to the homes of Councilmembers when materials are time sensitive.

2. Councilmember Responsibilities. If correspondence is received directly by a Councilmember without the City Clerk having opened and examined same, such Councilmember shall be responsible for providing such correspondence to the City Clerk that is required to be included with agenda materials, as set forth in the Brown Act. All such communications shall be deemed a public record upon receipt, except as set forth in the Public Records Act or other applicable law.

B. City-Issued E-mail Address. Each Councilmember is provided with a City of Port Hueneme domain e-mail address to receive e-mail from constituents, other members of the public, government agencies and for other City-related business purposes.

1. Status as Public Record. Pursuant to the Public Records Act, any e‐mail sent or received by Councilmembers using the City-issued domain e-mail address may constitute a public record and be disclosable upon the City’s receipt of a Public Records Act request.

2. Privacy Limited. Councilmembers have no reasonable expectation of privacy in any e‐mail correspondence received by them at their City of Port Hueneme domain e‐mail address.

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C. Communications Using Non-City Accounts/Devices. Messages or communications received by Councilmembers on their personal electronic devices or personal e-mail accounts concerning City business may also be subject to disclosure under the Public Records Act. Additional rules are set forth in Section IV, below.

D. Other Rules Relating to Correspondence. Any written correspondence or other materials, when distributed to all, or a majority of all, of the members of the City Council by any person in connection with a matter subject to discussion or consideration at a public meeting, are disclosable public records under the California Public Records Act and shall be made available upon request without delay, with the exception of communication from the City Attorney which are privileged.

Writings that are public records and that are distributed during a public meeting shall be made available for public inspection at the time of the meeting if prepared by City staff or a member of the City Council, or after the meeting if prepared by some other person. All writings referenced herein shall be provided to and documented with a received/filed date by the City Clerk.

E. Privileged Communications. Communication from the City Attorney to any Councilmember, staff member or consultant/agent of the city is normally privileged (i.e., not disclosable to third parties).

The same is true of written or oral communication made or received during Closed Sessions of the City Council. These privileges are “owned” by the City and may only be waived by a majority vote of the entire Council. A councilmember improperly releasing privileged information may be excluded from Closed Sessions by an order of the Superior Court concerning the case of Closed Session information, or removed from the distribution list of City Attorney communications if the City Attorney determines that removal is appropriate.

III. CITY-ISSUED EQUIPMENT
A. Equipment Provided. To enhance Councilmembers’ ability to communicate with staff and the public, city‐purchased equipment may be provided, such as computers, cell phones and access to City fax machines and e-mail system.

B. Limitations on Use.

1. Brown Act Considerations. The use of technological devices to communicate with a majority of other Councilmembers on any official action to be taken falls within the provisions of the Brown Act. Technological devices include, but are not limited to, phones, faxes, computer e‐mail, public access cable TV, and video. Use of such devices to pass information for the purpose of developing concurrence on action to be taken outside of a public meeting is prohibited.

2. Other Prohibitions. Personal use of City-issued equipment is prohibited in accordance with Government Code section 8314, except for such minimal and incidental use as specified therein.

3. Social Media. A member may not directly respond to a social media post regarding agency business that is made, posted, or shared by another member of the same legislative body, unless Agenda Item No. 14 Page 25 of 38 CC Agenda 06-03-2024

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they are answering a public question, providing public information, or soliciting public information, and as long as majority of the legislative body do not use social media to discuss agency business among themselves, including commenting, replying, sharing, reacting or using digital icons such as emojis of GIF’s. This applies to personal electronic devices and accounts as well.

IV. USE OF PERSONAL ACCOUNTS AND PERSONAL ELECTRONIC DEVICES FOR

CITY BUSINESS
A. Status as Public Records. Text messages, emails, and other electronic communications that deal in some substantive manner with the conduct of City business created on, stored on, and/or transmitted by personal accounts or personal electronic devices may be subject to disclosure under the Public Records Act.

B. Limitations and Rules on Use. To the extent feasible, City-issued email accounts and electronic devices shall be used to conduct City business. Limited use of a private device or account for public business by Councilmembers is permissible, but discouraged. The following rules should be observed.

1. Urge Use of City Electronic Devices/Accounts. Councilmembers should urge persons sending electronic communications regarding City business to a personal account or device to instead utilize the City of Port Hueneme domain e-mail address, City-issued cell phone number or other official City electronic messaging account provided to the Councilmember.

2. When Communications Received on Personal Accounts/Devices. If Councilmembers receive electronic messages regarding City business on their personal electronic messaging account or device, or circumstances require them to conduct City business on a personal account or device, Councilmembers are urged to either:
(a) Copy ("cc") any communication from the City official's personal electronic messaging account or device to his/her City electronic messaging account; or (b) Forward the electronic communication to his/her City account as soon as feasible after the original creation or transmission of the electronic communication.

C. Compliance and Additional Policies. The City Council should comply with the above provisions and any additional administrative policies the Council adopts for City-wide application regarding procedures to be followed with respect to communications received on personal accounts and devices when Public Records Act requests are made.

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CHAPTER 5 ‐ RELATIONSHIP AND CONDUCT
I. RELATIONSHIP AND CONDUCT WITH CITY MANAGER
A. The City Council and City Manager Work as a Team. The City Council establishes policies for the overall operation of the City. The City Manager directs and is responsible for the day‐to‐day operations of the City.

B. Productive Relationship Requirements. To facilitate a productive relationship with the City Manager, the City Council shall:

1. Except for the purpose of requesting general information or assistance, deal with the administrative service under the City Manager solely through the City Manager.

Councilmembers should recognize that communications from individual councilmembers often carries the implication of an order or demand, even if made in the form of a request. This is particularly true of requests for information on a matter where the Councilmember has a recognized position for or against the matter. Such requests should be made through the City Manager. Neither the City Council nor any member shall give orders to any subordinates of the City Manager, either publicly or privately. Contact may be made directly with Senior Management for the purposes of requesting information or assistance, as long as a copy of the communication is forwarded to the City Manager. Senior Management shall inform the City Manager of all Councilmember contact and should not interpret direct communication as an order;

2. Treat staff professionally and refrain from publicly criticizing the performance of, or belittling individual employees. Specifically, the City Council is expected to conform its conduct to the City’s anti-harassment policies as follows:
a. Individuals have the right to work in an environment that is free from discrimination, intimidation, ridicule, insult, or fear of reprisal/retaliation. Harassment is misconduct that can decrease work productivity, decrease morale, cause emotional damage, and/or cause physical damage. These negative effects can lead to serious economic implications, including, without limitation, high staff turnover, ineffective use of staff time, costly salary expenditures due to paying for ineffective use of staff time, employee absence due to the processing of staff complaints and personal leave, and withdrawal of federal or state funding, etc.;
b. The City Council shall refrain from unwelcome sexual advances, requests for sexual favors, and other verbal, physical, or visual conduct of a sexual nature that constitutes sexual harassment in violation of state and federal law; c. The City Council shall refrain from verbal harassment, which includes, but is not limited to, use of epithets, derogatory or lewd comments, slurs, jokes, putdowns, and Agenda Item No. 14 Page 27 of 38 CC Agenda 06-03-2024

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criticism that does not serve any constructive purpose or advance the City’s mission in providing services to residents;
d. The City Council shall refrain from physical harassment, including, without limitation, assault, offensive touching, impeding or blocking free movement of any individual, physical interference with a member of staff in the performance of his or her duties, or any threat to accomplish same;
e. The City Council shall refrain from any visual forms of harassment, including, without limitation, offensive or obscene gestures, display of sexually suggestive materials, and other materials that do not serve any public interest; and f. Staff is strongly encouraged, but not required, to immediately inform the Councilmember harassing him or her that the behavior is unwelcome, offensive, or inappropriate, and to immediately report such conduct to the City Manager and/or City Attorney. Upon receipt of any complaint, the City Manager and/or City Attorney will immediately inform the City Council via memorandum of the received complaint with the complainant’s identifying information excluded. The City Council may request a future agenda item pursuant to the terms of this Policy and Procedures Manual for the purpose of enforcing Chapter 7 of this Manual.

3. Avoid involvement in personnel issues, except during City Council Closed Sessions regarding City Council‐appointed staff (City Manager and City Attorney), including hiring, firing, promoting, disciplining and other personnel matters;

4. Discuss directly with the City Manager any displeasure with a department or staff;

5. Understand that all written informational material requested to be prepared for individual Councilmembers shall be submitted to all Councilmembers; 6 Refer complaints to the City Manager and/or the City’s Customer Relationship Management (CRM) system for further processing. Staff shall be given adequate time to investigate and respond to such complaints;

7. Receive from the City Manager timely information regarding unusual events that the public would be concerned about; i.e., anyone wounded by gunfire, area cordoned off by police or fire, significant event, etc.

C City Manager – City Council Relations. The City Manager shall exhibit equal treatment, open access and uniform communication among all Councilmembers and City Staff with the goal of fostering the core values of trust, honesty and teamwork. The City Manager shall instill (and actively promote) these same principles among the department heads and City Staff.

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D. Council Communications. The City Manager shall keep the City Council apprised of significant community, organizational, political and media issues through such means as periodic newsletters, Council agenda reports and e-mail communications. Issues of particular interest include: (i) Claims against the City with the potential for signifcant adverse impacts to financial resources and/or the public perception of the City, (ii) major organizational changes including promotions, resignations, new hires and retirements; and, (iii) public safety/infrastructure events such as crimes and utility interruptions.

E. Media Protocols. The City Manager or his/her designee shall serve as the first point of contact for all media inquiries and shall issue press releases as circumstances warrant. All press releases, editorials and similar public pronouncements shall be shared with City Council prior to distribution.

II. RELATIONSHIP AND CONDUCT WITH STAFF
A. General considerations. City staff s h o u l d seek to provide Councilmembers free access to information from the City and to ensure that such information is communicated completely and with candor to those making the request. To carry out this responsibility, however, Councilmembers must avoid intrusion into those areas which are the responsibility of staff. This is necessary to protect staff from undue influence and pressure from individual Councilmembers, and to allow staff to execute priorities given by management and the Council as a whole.

B. Responses to Requests. City staff should make every effort to respond in a timely and professional manner to all requests made by individual Councilmembers for information or assistance. Requests of the City Attorney‘s office are to be submitted directly to the City Attorney. All other requests of staff are to be submitted through the City Manager’s office.

C. Issues of Pressure or Influence. Individual City Councilmembers should not make attempts to pressure or influence staff decisions, recommendations, workloads, schedules, and department priorities.

1. If a Councilmember wishes to influence the actions, decisions, recommendations, workloads, work schedule, and priorities of staff, that member must prevail upon a majority of the Council at an open meeting to do so as a matter of Council policy.

2. The City Council recognizes the primary functions of staff as executing Council policy and actions taken by the Council as a body and in keeping the Council informed.

3. Staff is directed to reject any attempts by individual members of the Council to unduly direct or otherwise pressure them into making, changing or otherwise influence recommendations, and to immediately report such conduct to the City Manager.

D. Cooperation. Individual Councilmembers, as well as the Council as whole, shall receive the full cooperation and candor of staff in being provided with any requested information.

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E. Meeting Conduct. Mutual respect shall be shown during public sessions from both Council Members and City Staff regarding their respective roles and responsibilities. City Staff shall maintain a professional demeanor in presenting issues to the Council. City Staff Members shall make every reasonable effort to avoid engaging members of the Council or public in a debate at Council meetings.

F. Staff Presentations. All written and verbal staff reports shall be prepared and presented in an objective, disimpassioned and unbiased manner, providing a clear connection between the facts and findings upon which staff recommendations are based. The City Council has final decision-making authority and staff shall diligently and in good faith implement and adhere to the actions taken by the Council.

III. REQUESTS FOR RESEARCH OR INFORMATION
A. General Considerations. A Councilmember may request directly from department heads answers to routine questions or information on a given topic when it will require little or no research and have little or no impact to City operations (less than thirty (30) minutes). The Councilmember should also advise the City Manager of this request. City staff shall inform the City Manager of all Council contact.

B. Time-Consuming Requests. Requests for information or research by either Councilmembers or members of the public (except those otherwise governed by law, such as Public Records Act Requests) that are anticipated to take staff more than thirty (30) minutes to complete will be brought to the City Manager for approval.

C. Policy-Related Requests. All Council requests dealing with policy and those requests which may be construed as direction shall be directed to the City Manager, except for routine general inquiries or questions that will not disrupt City operations, in which case, the City Council may go to Senior Management. Councilmembers may also contact the City Attorney.

D. Funding Requests. Any request from City Council requiring funding must be addressed with the City Manager. The City Manager shall respond in a timely manner.

E. Written Requests Preferable. To assist the City Manager, requests for information are best tracked if submitted in writing, either in memorandum form or through e‐mail. And to ensure proper responsiveness, Councilmembers are asked to copy the City Manager on all correspondence with staff.

IV. RELATIONSHIP AND CONDUCT WITH CITY ATTORNEY.

A. General Provisions. The City Attorney provides legal counsel on issues associated with Council decision making and general City operations. In this role, the City Attorney does not make policy but may provide advice and make recommendations based upon his or her knowledge and experience. The City Attorney does assist with implementation of Council policy through contract Agenda Item No. 14 Page 30 of 38 CC Agenda 06-03-2024

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negotiation, procedural compliance, regulatory adherence, document preparation and court filings.

The City Attorney’s responsibilities are as provided in his or her contract, the Municipal Code, state law and the obligations incumbent upon him or her by virtue of the rules of the California State Bar.

B. Claims Assessment. All legal proceedings and insurance claims filed against the City, that have a high potential for public interest, shall be reported to the City Council as soon as reasonably possible. Additional claims will be included periodically in summary format. Any legal proceeding or insurance claim filed against the City which names the City Manager, City Attorney, or any other Council Member (hereinafter collectively “Executive Claim”) shall be referred to the City Council and scheduled for closed session discussion at the earliest possible date. Nothing in this Section shall preclude or affect the City Attorney’s duty to call a closed session meeting to bring to the Council’s attention any new or threatened litigation and to secure Council direction regarding same.

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CHAPTER 6 ‐ COMMUNICATION AND REPRESENTATION
I. REPRESENTING MAJORITY VS. INDIVIDUAL OPINION
A. Dual Roles of Councilmembers. A person elected to the City Council plays two roles: a member of a body elected to represent the City in its entirety and a private resident of the City.

The second role is not relinquished when the first role is assumed. It is important to distinguish between the two roles at all times and to conduct business in one role separately from the other.

The elected Councilmember retains the right to speak as an individual, but must make it very clear that he/she speaks on his/her own behalf and not as a member of the City Council. This is because when the Council acts, it acts as a whole, not as a group of individuals.

B. General Policy Considerations. An important function of a Councilmember is communication—communication with the public to assess community opinions and needs and communication with staff to provide policy direction and to gain an understanding of the implications of various policy alternatives. Because the City Council acts as a body (that is, acting based on the will of the majority as opposed to individuals), it is important that general guidelines be understood when speaking for the Council. Equally important, when members are expressing personal views and not those of the Council, the public should be so advised.

II. CORRESPONDENCE FROM COUNCILMEMBERS
A. Stationery Use and Related Guidelines.

1. Use of City Letterhead. City letterhead shall be used by the Mayor, Mayor Pro Tem, and City Council for official City business, communication of adopted City policies and positions, correspondence, and any related communications. All Councilmembers and City Manager should be copied on correspondence signed by the Mayor or other Councilmember. Use of City letterhead and/or title on personal matters (those not related to official city business) is not permitted.

3. Personal Stationery. Personal stationery that employs the use of the City’s official seal or any copyrighted logo or insignia of the City shall not be used by any member of the City Council to communicate individual positions, conduct personal correspondence, or communicate positions that may be in opposition to established City Council positions or decisions. Personal stationery shall be printed at the expense of the individual Councilmember, and the aforementioned types of communications shall be mailed at the individual Councilmember’s expense.

3. Correspondence Public Record. If a Councilmember (including the Mayor) wishes to write a letter or press release on City letterhead that is related to City business, he/she shall inform the Council (in writing or verbally at an open meeting) what the letter or press release is about and seek Council concurrence that the letter or press release may be written on City letterhead.

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Permission should only be sought and acted upon by the rest of the Councilmembers in open session to avoid violations of the Brown Act.

4. Permission Required. Whenever the Mayor wishes to write a letter on City letterhead that expressly affirms and furthers policy adopted by a majority vote of the City Council (e.g., support of grant applications), he or she shall have the authority to do so without prior City Council approval provided that copies are furnishes to the City Council at the same time the letter is mailed.

B. Prohibitions on Use of Public Resources for Personal or /Campaign Purposes.

1. Letterhead and Staff. City letterhead and staff support cannot be utilized for personal or political purposes. The use of the City Seal, logo, or other insignia on personal matters and correspondence is not permitted.

2. Council Chambers and Staff Photos. The City Council Chamber cannot be used as a location for taking campaign photos. The use of photos with current City staff in election materials is prohibited.

III. SPEAKING FOR “THE CITY”
A. Issue Position Statements. When members are requested to speak to groups or are asked the Council’s position on an issue, the response should reflect the position of the Council as a whole taken in open session. It is permissible, however, for a Councilmember to clarify his/her vote on a matter by stating: “While I voted against ‘X’, the City Council voted in support of it.” When representing the City at meetings or other venues, it is important that those in attendance gain an understanding of the City Council’s position rather than that of an individual member.

B. Communication of Council Policy. The Mayor and individual Councilmembers are not authorized to speak on behalf of the City or the City Council with regard to City or City Council policy or positions, except when such policy or position has been clearly established or when the Mayor or Councilmember has been designated as a spokesperson on a given subject.

Otherwise, the Mayor or Councilmember should advise that the Council has not yet adopted an official policy or position. Statements of the official’s personal views should be clearly indicated as such.

C. Supporting State or Federal Legislation. The City Council may be requested to formally support or oppose state or federal legislation. In considering whether or not to take such action, it is Council policy to determine first if the legislation involves matters pertaining directly to the City of Port Hueneme or its residents as a whole. If the subject matter does not relate directly to City business or to local residents, then the City or City Council can decline to take a position. If the legislation could be expected to affect the City or its residents, then the Council may elect to take a position. All correspondence articulating the City’s position on state and federal legislation shall be handled in a manner consistent with the City Council’s Agenda Item No. 14 Page 33 of 38 CC Agenda 06-03-2024

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adopted goals and policiesLegislative Platform. This Platform shall be subject to periodic review by the City Council to ensure it accurately reflects the City’s positions.

D. Representation at Ceremonial Functions.

1. City Sponsored Events. The Mayor, or Mayor Pro Tem in his/her absence, shall represent the Council at ceremonial functions organized by the City. The Mayor or Mayor Pro Tem may, at his/her own discretion, ask another Councilmemberto represent the Council at that function when neither is available. Staff shall also include any Councilmember who has promoted a project or event in any program or agenda for such a function.

2. Non‐City Sponsored Events. Staff shall invite all Councilmembers to attend non‐City sponsored events. As a general rule, the Mayor, or Mayor Pro Tem in his/her absence, shall represent the Council at these functions. If neither the Mayor nor the Mayor Pro Tem is available to attend a non‐City sponsored event, they shall designate a replacement. Nothing in this provision is meant to preclude a Councilmember from representing the Council at a ceremonial function where the event organizer has requested that a specific Councilmember attend the function, or from attending any event as an individual councilmember.

E. Appearances before Agencies and Organizations. If a member of the City Council appears before another governmental agency or organization to give a statement on an issue affecting the City, the Councilmember should first indicate the majority position and opinion of the Council. Personal opinions and comments may be expressed only if the Councilmember clarifies that these statements do not represent the position of the City Council.

F. Participation in Community Activities. From time to time, Councilmembers may choose to participate in community activities, committees, events, and task forces. When a Councilmember participates in these types of activities, the Councilmember is acting as an interested party rather than acting on behalf of the City Council. Acting or participating on behalf of the City Council is limited to those instances when the Council has formally designated the Councilmember as its representative for the matter.

1. Council Members may attend and participate in public events to which the Council as a whole have been invited (e.g., ribbon cutting for new businesses, charity fundraising, community/civic functions, etc.). Members who choose to attend any such event shall serve in a ceremonial capacity without authority to represent the Council as a whole.

2. Council Members, regardless of appointment status, may attend and participate in private events regardless of whether the whole of a Council has been invited (e.g., homeowner association gatherings, political action meetings, etc.) Members who choose to attend any such event shall: (i) serve in a personal capacity without association to the City Council; and (ii) be ineligible for monetary compensation for such involvement (e.g., reimbursement for travel or direct costs).

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G. Volunteers and Commissioners. Non-elected volunteers and appointees who participate in civic activities supported by the City (e.g., Historical Museum, Orvene Carpenter Community Center, etc.) shall not independently represent the City in any public communication (including press releases, social media announcements, etc.) except or unless authorized by the City Manager.

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CHAPTER 7 ‐ ENFORCEMENT AND PENALTIES
I. GENERAL PROVISIONS
A. Statutory Conflicts. If there is any conflict contained in this Manual with Federal or State law or with the City of Port Hueneme Municipal Code, such laws shall prevail.

B. Uniform Application. The City Manager, City Staff, City Professional Service Providers, City Attorney, and Appointed Volunteers shall be held to the same standards of personal conduct, professionalism and public decorum as that which applies to the City Council as described in this Manual.

II. IMPLEMENTATION
A. City Council. Should any of the Rules contained in this Manual be violated by a Council Member, the following provisions shall apply:

1. Based on substantial evidence supporting the facts, any Council Member may initiate a Reprimand Resolution for consideration by the Council as a whole.

2. A Reprimand Resolution, if approved by a four-fifths majority of the Council, shall stipulate the basis of its action and provide for one or all of the following penalties:
a. Removal from any or all Council Appointments.
b. Demotion from the appointed person of Mayor or Mayor Pro Tem. c. Suspension of budgeted amounts for conference and travel. d. Exclusion from receiving confidential City Council communications. e. Prohibited attendance at Closed Sessions by order of the Superior Court.

3. If a Councilmember improperly releases privileged information, such Member may be excluded from Closed Sessions by an order of the Superior Court concerning the case of Closed Session information or removed from the distribution list of City Attorney communications if the Council so determines that removal is appropriate.

B. City Manager and City Attorney. Should any of the Rules contained within this Manual be violated by the City Manager or City Attorney, employment contracts shall govern.

C. City Staff. Should any of the Rules contained within this Manual be violated by a City Staff Member, adopted personnel policies shall govern.

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D. City Volunteers. Should any of the Rules contained within this Manual be violated by a City Volunteer, remedies shall be those prescribed in the Municipal Code, bylaws governing committee/commission operations and/or removal by the majority vote of the City Council.

III. ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING OF MANUAL Upon first entering office, or whenever this City Council Policy and Procedures Manual is updated by City Council Resolution, every Councilmember shall sign a statement affirming that they have received, read, understood and will abide by the provisions set forth in this Manual. Regardless of whether any individual intended to be covered by this Manual executes this acknowledgement, such individual shall nevertheless be bound to them.

ACKNOWLEDGEMENT
I hereby acknowledge that I have received, read and understand the City Council Policy and Procedures Manual.

Signature: _____________________ Date:________________
Name (Print): ___________________________
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/Users/kevinspaulding/SyncedFolder/PHNE/0002 - City Council/Council Policy Manual/2022 Council Policy Revisions/Final City Council Policy Revised

11.8.22.docxi
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DATE: June 3, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
Charles Peretz, Deputy City Manager
SUBJECT: PORT HUENEME HISTORICAL MUSEUM AD HOC COMMITTEE

STATUS AND REQUEST TO RE-CONSTITUTE THE PORT HUENEME

HISTORICAL MUSEUM COMMISSION
RECOMMENDATION:

It is recommended that the City Council:

1. Receive a status update regarding the Museum Rehabilitation project; and

2. Consider the request of the Ad Hoc Museum Governance Committee to reconstitute the Port Hueneme Historical Museum Commission and provide staff with direction.

BACKGROUND/ANALYSIS:

Museum Rehabilitation Project Update
In July 2022, the City of Port Hueneme hosted a visioning charette to help plan for the future of the Port Hueneme Historical Museum. The charette was facilitated by Dr. Lara Godbille, Director of the US Navy Seabee Museum, and included museum volunteers, interested residents, and City representatives. Participants engaged in a SWOT analysis, developed a mission statement and created a 3-year action plan which concluded with the museum’s reopening in 2025.

On September 19, 2022, the City Council appointed an Ad Hoc Museum Governance Committee and thereafter the committee went to work on various steps outlined in the action plan. At their October 17, 2023 meeting, the committee considered and ultimately recommended that the City Council approve an alternate plan that would allow the museum to reopen earlier than envisioned in the 3-year plan. The revised plan included a reduction in the scope and budget associated with planned capital improvements and called for the completion of some of the tasks included in the initial action plan after the museum’s reopening. Of note was that a portion of the museum would be used for active inventorying and archiving work after the museum is reopened. Subsequently, the City Agenda Item No. 15 Page 1 of 12 CC Agenda 06-03-2024
Museum Update and Request for Commission
June 3, 2024

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Council approved the revised plan to allow for a more expeditious reopening of the museum.

Since that time the Committee and staff have accomplished the following items:
• Museum contents were relocated into storage
• Facility walls have been patched
• The interior of the museum was painted
• Portable restroom was purchased and installed adjacent to the rear of the building • Items to be displayed in the museum upon reopening have been selected • Protocols related to social media posts on the Museum’s Facebook page were reviewed
• Forms to be used to document provenance and ownership of museum artifacts were drafted
The Committee is presently working with staff to finalize the exhibit plan including the verbiage to be included on storyboards, and the selection of display stands and exhibition arrangement.

Ad Hoc Committee Request to Re-Constitute Port Hueneme Historical Museum Commission
On September 18, 1974, the City Council approved resolution 1536 which established bylaws for the Port Hueneme Historical Museum Commission. That document established that the Commission’s purpose as:

The authority to manage, operate, maintain and regulate the Historical Museum for the City of Port Hueneme subject to limitation and reservations in favor of the City Council that are contained in Article 2.5 of Chapter 2 of Division 5 of the Public Resources Code of the State of California (Section 5135 et seq).

The Commission was active through 2017, but no commission meetings have been held since that time. At its May 3, 2024 meeting, the Ad Hoc Museum Governance Committee discussed future actions that will be necessary for successful ongoing museum operations. Members of the committee expressed a desire to continue to volunteer their time to support the museum and requested that the City Council support the reconstitution of the Port Hueneme Historical Museum Commission. Specifically, the Committee recommended that the City Council appoint the members of the Ad Hoc Museum Governance Committee to serve on a Historical Museum Commission (a Brown Act body) with purview over the following topics:
- Revenue Generation (fundraising, potential membership program, etc.) - Volunteer program (marketing, training, and scheduling) - Programs and Events – (development & execution, e.g. speaker series and other museum events)
- Marketing (social media posts, newsletters, etc.)
- Development/Review of museum governance policies (e.g. curation, check-out, provenance, etc.)
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It was the committee’s recommendation that the Commission be entrusted with the ability to make decisions regarding the items noted above and be required to obtain Council approval only for matters pertaining to the collection and expenditure of funds and/or the allocation of staff resources. The committee suggested that as part of its duties, the Commission would develop and provide an annual report to the City Council.

If the Council indicates its conceptual support for the establishment of a Museum Commission, staff will utilize this guidance to work with the committee to draft new bylaws consistent with the current museum needs, and then return to the Council for additional review and approval.

It is important to note that ad hoc committees operate by definition as a committee with a limited duration or scope. As the museum governance policy and procedures are developed, in order to remain compliant with the Brown Act, the City Council will need to determine next steps related to the Committee, which could include purpose, scope and/or composition of the committee. This item allows for Council to consider its options and provide direction to staff.

FISCAL IMPACT:

If City Council provides direction for staff to pursue the development of a Museum Commission, it is anticipated that approximately 10 staff hours would be required to meet with the committee, develop bylaws, and prepare and present information to Council.

Such staff costs are included in the City’s budget and do not require additional appropriation.

Once bylaws are prepared and finalized, staff will return to Council and also provide an estimate for costs associated with ongoing staff involvement.

STRATEGIC PLAN:

Primary Strategic Pillar and Objective:

Optimal Levels of Services for Residents and Businesses • Support and establish programs and events that created a strong sense of community pride and a connection to our history and heritage ATTACHMENTS:

A. Article 2.5 of Chapter 2 of Division 5 of the Public Resources Code of the State of California (Section 5135)
B. City of Port Hueneme Historical Museum Commission Bylaws C. Resolution No. 3341 – Amendment to Bylaws for Various City Advisory Commissions, Boards and Committees
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2023 California Code
Public Resources Code - PRC
DIVISION 5 - PARKS AND

MONUMENTS
CHAPTER 2 - Counties and Cities
ARTICLE 2.5 - Local Art Galleries and
Museums
Section 5135.

Universal Citation: CA Pub Res Code § 5135 (2023)
Next
5135. Every city and every county may accept title to real property for museum or art gallery purposes, or permit the erection of buildings and improvements for such purposes on lands owned by the city or county.
(Added by Stats. 1941, Ch. 1171.)
Next
Disclaimer: These codes may not be the most recent version. California may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or Go to previous versions of this Section
5/29/24, 8:04 AM California Public Resources Code § 5135 (2023) :: 2023 California Code :: US Codes and Statutes :: US Law :: Justia https://law.justia.com/codes/california/code-prc/division-5/chapter-2/article-2-5/section-5135/ 1/2 Attachment A
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adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply. 5/29/24, 8:04 AM California Public Resources Code § 5135 (2023) :: 2023 California Code :: US Codes and Statutes :: US Law :: Justia https://law.justia.com/codes/california/code-prc/division-5/chapter-2/article-2-5/section-5135/ 2/2 Agenda Item No. 15 Page 6 of 12 CC Agenda 06-03-2024
Attachment B
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Attachment C
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DATE: June 3, 2024
TO: Honorable City Council
FROM: James Vega, City Manager
SUBJECT: CITY PRIORITIES FOR CITY AND NAVY PARTNERSHIP 2024 RECOMMENDATION:

It is recommended that the City Council receive information regarding Navy/City partnership opportunities and provide direction regarding priorities.

BACKGROUND/ANALYSIS:

During the City Council’s recent goal-setting discussion, the City Council directed staff to agendize items on future agendas to allow for individual discussion of priorities and goals related to various key partnerships, including the partnership with the Navy. This item is intended to allow for that discussion.

Staff has prepared recommended goals based on key topics that arise frequently. Some goals are similar to the goals identified related to the Port (Oxnard Harbor District) partnership, as there is significant crossover as these agencies utilize many of the same city resources. Staff recommends prioritizing these first five topics that are mutually beneficial both to the Navy and to the City:
1) Bringing the Base and City Communities Together: In recent discussions, the City Council expressed a desire to bring the Base and City communities together.

City staff had initial discussions with Base leadership and there is a mutual interest to start with recreational opportunities. Both the City and Base recreation teams have discussed marketing events across audiences, and working together more closely on events such as the “Touch a Truck” event. An example where staff have been thinking proactively about this topic is the Hueneme Beach Fest, where staff have been actively working to find ways to have the Navy involved with the Beach Fest and addressing issues that prevented that in the past (which will be discussed under that item separately at this meeting). If Council agrees with this priority, staff will continue to focus on working with the Base to find opportunities to bring the City and Base communities together.
2) Traffic Improvements and Driver/Pedestrian Safety Campaigns: As one of the County’s largest employers, the Naval Base is a significant source of vehicle trips.

The City Council recently directed staff to develop pedestrian safety campaigns for Agenda Item No. 16 Page 1 of 2 CC Agenda 06-03-2024
Partnership Priorities for 2024
April 2, 2024

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the City. With Council’s direction, the City could work with the Navy to provide information to the Navy related to this campaign and look for future opportunities to partner on outreach related to this topic.
3) Streets and Infrastructure Projects and Funding Opportunities: Similar to discussions with the Port – the City’s infrastructure and the ability of the Port and Navy to utilize the City’s infrastructure to meet their goals should provide an opportunity for each of these agencies to work together on funding opportunities that help support the infrastructure that serves all of us. Streets, water, wastewater, and other resources are mutually beneficial. Supporting Infrastructure projects and funding opportunities should be a goal.
4) Collaborate to Support Services and Legislation for military members, veterans, military families: The City’s Legislative Platform commits to support legislation that serves military members, veterans, and military families. The City could work more closely with military officials to support these efforts in the coming year.
5) Security of the Community (including the City, Base and the Port): There is mutual interest related to security of the community as many base families and employees live, eat or recreate off base. The City, Base and the Port could all benefit from working together on “hardening” the community into the future.

If the City Council agrees – these topics will be priority topics to explore partnerships and funding opportunities in this coming year. Approving these would authorize staff to pursue these items in the coming year.
6) Any other topics identified by the City Council: The City Council could identify other topics as priorities in the coming year.

FISCAL IMPACT:

No fiscal impact anticipated at this time. These goals and priorities will be used to focus staff time in the coming fiscal year.

ATTACHMENTS:

None.

Agenda Item No. 16 Page 2 of 2 CC Agenda 06-03-2024

Port Hueneme City CouncilJune 3, 2024

Port Hueneme City Council
June 3, 2024