Proposal for Residential Solid Waste
Services and Street Sweeping Services
Contract –City of Rancho Cordova
Competition Sensitive Page 135
Appendix 8: Facilities Continued
ITEM 20.1. ATTACHMENT 4
Proposal for Residential Solid Waste
Services and Street Sweeping Services
Contract –City of Rancho Cordova
Competition Sensitive Page 136
Appendix 9: Injury and Illness Prevention
Plan
ITEM 20.1. ATTACHMENT 4
.
.
.
.
.
.
.
.
.
INJURY AND ILLNESS
PREVENTION PLAN
REPUBLIC SERVICES – Republic Services of
Sacramento
PREPARED FOR: BU414 - Sacramento
REPUBLIC SERVICES
PREPARED BY: Priscilla Lomeli
Area Safety Manager
Republic Services
DATE: September 2020
Updated: July 2022
ITEM 20.1. ATTACHMENT 4
PAGE 1 OF 8
05/10/2019
1. INTRODUCTION
Intent
This document has been prepared as required by Title 8 of the California Code of Regulations, Sections 1509 and 3203. This Plan addresses procedures established by our facilities to maintain a safe work environment, and designate individuals responsible for its implementation. Through these procedures we will actively encourage and support all efforts to promote employee safety, provide regular training, and establish a communication system to allow employees to report to management any perceived workplace hazards.
This Plan will be reviewed and updated on a periodic basis or whenever new substances, processes, or equipment are introduced into the workplace, or when management becomes aware of a previously unidentified hazard or unsafe condition that presents a new or potential occupational safety or health hazard.
All employees will have access to review the program. A printed or electronic copy will be provided no later than 5 business days after the request for access was received. • A designated representative may request access to the program on behalf of the employee if the employee provides written authorization to exercise a right of access. • A recognized or certified collective bargaining agent shall be treated automatically as a designated representative for the purpose of access to the Program.
Policy Statement
We believe that all occupational injuries and illnesses can be prevented, and it is a responsibility that must be shared equally by management and employees. We encourage all employees to join in a personal commitment to accident prevention as a way of life, on and off the job.
It is our goal to ensure that company operations do not adversely impact our community or the environment, and that we comply with all federal, state, and local safety, health, and environmental regulations. Our goal is to eliminate any foreseeable hazards which may result in personal injury or illness, property damage or loss, and business interruptions caused by accidents, major injuries, or other workplace hazards. All employees are responsible for minimizing accidents within our facilities and for following the guidelines established in our Facility and Safety Training Manual.
Every employee’s safety responsibilities are considered paramount to his/her other job responsibilities. Accident prevention is a cooperative effort for everyone’s benefit.
Our objective is a safety and health program that will reduce the number of injuries and illnesses to a minimum. Our goal is zero accidents and injuries. To support that objective our safety and health program will include:
• Mechanical and physical safeguards to the maximum extent possible. • Safety and health inspections to find eliminate or control unsafe working conditions and practices.
• Training for all employees in good safety and health practices.
ITEM 20.1. ATTACHMENT 4
PAGE 2 OF 8
05/10/2019
• Personal protective equipment and instructions for its care and use. • Development and enforcement of safety and health rules. • Investigation of every accident to find out what caused it and correct the problem so it will not happen again.
• Recognize and award outstanding safety performance.
We recognize that the responsibilities for safety and health are shared. We accept the responsibility for leadership of the safety and health program, for its effectiveness and improvement, and for providing the safeguards required to ensure safe conditions. Supervisors are responsible for developing proper attitudes toward safety and health in themselves and in those they supervise, and for ensuring that all operations are performed with the utmost regard for the safety and health of all personnel involved, including themselves. Employees are responsible for wholehearted, genuine operation of all aspects of the safety and health program – including compliance with all rules and regulations and for continuously practicing safety while performing their duties.
Program Administrator
The Injury and Illness Prevention Plan Administrator has responsibility and authority to oversee, update, and implement the Plan. All site managers, facility managers, and supervisors will assist in implementing, maintaining, and enforcing the IIP Plan within their facilities and work areas. The Injury and Illness Prevention Plan Administrator will be:
Tony Robertson, Area Safety Manager
Telephone: (714)471-5187
Compliance
Management is responsible for ensuring that all safety and health policies and procedures are clearly communicated and understood by all workers. Managers and Supervisors are expected to enforce the rules fairly and uniformly.
All workers are responsible for using safe work practices, for following all directives, policies, and procedures, and for assisting in maintaining a safe work environment.
Our system for ensuring that all workers comply with the rules and maintain a safe work environment includes:
1. Inform workers of the provision of our IIP Plan.
2. Evaluate the safety performance of all workers.
3. Recognize workers who perform safe and healthful work practices.
4. Provide guidelines and training to workers as appropriate to their job duties or when needed to address situations where a worker’s safety performance is deficient.
5. Discipline workers for failure to comply with safe and healthful work practices.
ITEM 20.1. ATTACHMENT 4
PAGE 3 OF 8
05/10/2019
Facilities Included in This Plan
REPUBLIC SERVICES – Sacramento
3326 Fitzgerald Rd.
General Mgr.: Collin Wallace
ITEM 20.1. ATTACHMENT 4
PAGE 4 OF 8
05/10/2019
2. COMMUNICATION
Employee Participation
We recognize that open, two-way communication between management and staff on health and safety issues is essential to an injury-free, productive workplace. The following system of communication is designed to facilitate a continuous flow of safety and health information between management and staff in a form that is readily understandable and consists of one or more of the following:
1. New worker orientation including a discussion of safety and health policies and procedures.
2. Review of our Injury and Illness Prevention Plan.
3. Workplace safety and health training programs.
4. Regularly scheduled safety meetings.
5. Posted or distributed safety information.
6. Effective communication of safety and health concerns between workers and supervisors.
7. A system for workers to anonymously inform management about workplace hazards.
All employees are encouraged to bring workplace health and safety hazards to the attention of their Supervisor, Manager, or the Safety Manager. It is the responsibility of each individual to immediately report any and all workplace hazards that they observe or encounter during the course of the workday. It is the responsibility of management to respond to all reports of a potential hazard, assess and implement appropriate corrective action, additional procedural, or engineering controls, and adjust operations to provide employees with a safe working environment.
Anonymous Suggestions/Complaints
Employees having safety suggestions or complaints may contact the Area Safety Manager anonymously by telephone at (925) 323-9632 or by mail at 2125 Oak Grove Road, Suite 110 Walnut Creek, CA 94598. Complaints regarding safety or health issues will be investigated promptly and reviewed by the Area Safety Manager. Appropriate action and follow-up will be initiated in the form of repair, abatement, or protective measures. Employees who feel that their complaint has not been adequately addressed by local leadership may also contact the Area Safety Manager for review and resolution.
Employees having a question or concern regarding legal or ethical behavior should first turn to their supervisor or another member of management. A second option is for the employee to contact the aware line, toll free 24 hours a day, 7 days a week, at 1-866-3-AWARE 4.
Employee Bulletin Board
An employee bulletin board is available and will contain required OSHA/CAL-OSHA postings, safety tips, workers compensation information, our Code of Safe Practices, and other federal, state, and regulatory information.
ITEM 20.1. ATTACHMENT 4
PAGE 5 OF 8
05/10/2019
3. HAZARD ASSESSMENT, CORRECTION, AND INVESTIGATION
Periodic Inspections
Inspections to identify, evaluate, and address workplace hazards will be performed by facility management or a Safety Committee to carry out this function on a monthly basis.
Further, whenever new substances, processes, or equipment are introduced into the workplace, or when management becomes aware of a previously unidentified hazard or unsafe condition that presents a new or potential occupational safety or health hazard an immediate inspection will be completed followed by appropriate employee training.
These inspections will be conducted to identify and evaluate any workplace hazard that may be present at our facilities. All deficiencies found will be noted and reviewed.
Corrective Measures
Unsafe or unhealthy work conditions, practices or procedures will be corrected in a timely manner based on the severity of the hazards. Hazards will be corrected according to the following protocols:
1. When observed or discovered.
2. When an imminent hazard exists, which cannot be immediately abated without endangering worker(s) and/or property, all exposed workers will be removed from the area except those necessary to correct the existing condition. Workers necessary to correct the hazardous condition will be provided with the necessary protection.
Accident/Exposure Investigations
Employees are required to report all incidents, accidents, or injuries regardless of severity immediately or as quickly as possible following the occurrence. All incidents will be investigated using the following procedures:
1. Supervisor or Manager will visit the scene of the incident as quickly as possible.
2. All involved employees and witnesses will be interviewed.
3. The workplace will be examined for factors associated with the incident.
4. Evaluation will be made to determine the cause of the incident.
5. Corrective action will be taken to prevent the incident from recurring.
6. Findings will be recorded using the Company Automobile, General Liability, or Loss Notice and/or Employee Injury Report. (See Attachment C)
7. All incidents will be communicated to the Division Safety Manager at the time of occurrence.
ITEM 20.1. ATTACHMENT 4
PAGE 6 OF 8
05/10/2019
4. SAFETY AND HEALTH RECORDKEEPING
Injury and Illness Records
An Employee Injury Report will be completed on every injury or illness occurring as a result of our operations. Those records will be reviewed to assist in pinpointing unsafe acts, conditions, or procedures. Any injury or illness requiring medical treatment will be recorded on the Cal/OSHA Log and Summary of Occupational Injuries and Illnesses, Cal/OSHA Form 300 according to its instructions. Every year the summary Cal/OSHA Form will be posted no later than February 1st until April 30th.
Facility Inspection Records
Monthly facility inspections will be maintained for a period of one year. Those records will include the name of the person completing the inspection, the date of the inspection, a description of any hazard or deficiency identified during the inspection, and a summary of the action taken to correct the identified unsafe condition or work practice. The original copy of the facility inspection shall be maintained at the facility.
5. TRAINING AND INSTRUCTION
Training Requirements
All employees will receive training and instruction on general and job-specific safety and health practices. Training will be documented and maintained per company guidelines. During the meetings, employees will be encouraged to inform management of perceived safety hazards, operational concerns, and other issues. Training and instruction will be provided as follows:
1. When the IIP Plan is first established.
2. To all new workers.
3. To all workers given new job assignments for which training has not been previously provided.
4. Whenever new substances, processes, procedures, or equipment are introduced to the workplace and represent a new hazard.
5. Whenever a new or previously unrecognized hazard is identified.
6. To all supervisors and managers to familiarize them with the safety and health hazards to which workers under their immediate direction and control may be exposed.
7. To all workers with respect to hazards specific to each worker’s job assignment.
Training Schedules and Topics
Safety meetings will be held a minimum of monthly at all facilities. Meetings will include OSHA recommended subjects, as well as other topics inherent to the waste industry. Additional meetings, or tailgate meetings, will be held by specific departments to provide information to employees regarding their individual work areas.
Following is a recommended training schedule and suggested tailgate topics.
ITEM 20.1. ATTACHMENT 4
PAGE 7 OF 8
05/10/2019
January February March April May June Focus Together
The Year Ahead PPL
Rollovers - Skills
Course
Rear Collisions - Skills
Course Heat Considerations Rollovers OSHA Compliance
Lock Out / Tag Out
Personal Protective
Equipment
Industrial Truck Training
Hazard Communication Accident Prevention
Signs/Tags
Heat Stress Blood Borne Pathogens Tasks
Start 90 Days of Winter
Safety Plan; conduct
Annual LOTO Observations
PPE Hazard Assessments
Forklift Recertifications
Wrap up 90 Days of Winter First aid/CPR training for
designated employees
Prepare Summer Safety
Plans
Start 101 Days of Summer,
June 1
PPE Hazard
Assessments
July August September October November December Focus Together Backing - Skills
Course Pedestrians
Intersections - Skills
Course
Backing - Skills
Course
Intersections - Skills
Course Year In Review OSHA Compliance
Emergency Response
Fire Extinguishers
Hearing Conservation
Spill Prevention Confined Spaces
Respiratory Protection
Asbestos Safety (as
required)
Drug & Alcohol
Awareness Tasks
Conduct Fire Drill Review Hot Load
Proceedures
101 Days of SummerSuccessfully Completed?Review / Conduct Confined Space Evaluations Respirator Fit Tests
Prepare 90 Days of Winter
Plan
2019 Health and Safety Training Schedule - Hauling Specific Recommended Safety Training Schedule
See Attachment C.
Optional Tailgate Topics
The following tailgate topics may be used to supplement regular training meetings and address individual training needs. Tailgate topics will be chosen based on the following:
• Training requirements of the individual facility.
• Relevance to the person(s) being trained.
• To address unusual or specific job task training needs. • To emphasize the importance of safety on a regular basis.
ITEM 20.1. ATTACHMENT 4
PAGE 8 OF 8
05/10/2019
Accident/Injury Reporting
Autoclaved Waste
Automatic Transmission Usage
Battery Charging & Boost Starting
Bird Gun Usage
Container Delivery
Customer Service
Defensive Driving
Dual Drive Chassis Usage
Extracting Foreign Material
First Aid – General
Front Loader Usage
Good Housekeeping
Grinding & Sawing
Hand and Power Tools
Hearing Protection
Heat Stress
Hot Load Procedures
Landfill Gas Safety
Machine Guarding
Mounting/Dismounting Vehicles
Mounting/Dismounting Heavy
Equipment
Operating Dozers
Operating Excavators
Operating Loaders
Overhead Crane Safety
Preventing Workplace Violence
Preventive Maintenance
Refuse Collection Vehicle Safety
Roll-Off Usage
Rules for Drivers and Helpers
Safe Driving – Backing
Safe Driving – Cushion of Safety
Safe Driving – Slow Down
Safe Driving Practices
Safe Equipment Operations
Safe Practices Pay
Safety Attitude
Spotter Safety
Spray Painting
Think Safety
Tire Maintenance
Towing a Stuck Vehicle
We Know Better
Wet Weather Operations
Working Safety Outdoors
Working on or Using
Electrical Equipment
ITEM 20.1. ATTACHMENT 4
CODE OF SAFE PRACTICES
We are responsible for minimizing accidents within our facilities and for following safe work practices every day while on the job. Safety is of equal importance to all other job responsibilities. We will follow these and all other safe practices appropriate to the workplace and to individual job duties, support all efforts to ensure safe operations, and report or respond to any unsafe conditions or practices immediately upon becoming aware of the condition or hazard.
1. Our Company will make every effort possible to select and hire only good, dependable employees who will report to work as scheduled, and who will work in a safe and responsible manner consistent with Company rules and regulations.
2. Employees will follow the instructions and procedures given by supervisors and management personnel. Employees will observe and obey all Company rules, regulations, comply with Department of Transportation, EPA, and OSHA/CAL-OSHA health and safety regulations, and all other standards and policies to ensure a safe workplace.
3. The use, sale, purchase, transfer, possession, consumption, presence in one’s system, or transportation of any controlled substance or alcoholic beverage by any employee during company time, while on company premises, while operating Company equipment, or while under the authority of the Company is strictly prohibited. All employees will comply with the requirements of the Company Drug and Alcohol Policy.
4. Horseplay and disruptive or unsafe conduct, fighting, assaulting, or other threatening behavior will not be tolerated at any time.
5. All vehicles, heavy equipment, tools, and machinery will be maintained and operated in a manner that adheres to and supports all safe standards and procedures for that vehicle, piece of equipment, tool, or machine. Abuse of equipment, removal of safeguards, violation of laws pertaining to safe operations will not be allowed.
6. Employees will participate in all safety meetings and training sessions as requested by their supervisor or management.
7. All accidents and injuries will be reported to management immediately. Management will investigate and provide appropriate medical attention and implement preventive measures when possible.
8. All employees will maintain and wear any personal protective equipment, respirators, hearing protection or other protective devices required by their job duties. Good housekeeping practices will be exercised to prevent hazardous conditions.
9. All commercial drivers will meet, at a minimum, the standards and qualifications mandated by the Federal Highway Administration for commercial drivers.
10. Safe work rules will be developed and communicated to employees to address specific procedures and safe practices within the scope of their department and job position requirements.
ITEM 20.1. ATTACHMENT 4
ATTACHMENT A
MONTHLY
INSPECTIONS
ITEM 20.1. ATTACHMENT 4
ATTACHMENT B
Information for
Protection
from Wildfire Smoke
ITEM 20.1. ATTACHMENT 4
Information for Protection
from Wildfire Smoke
Pursuant to California Code of Regulations, Title 8, Section 5141.1, the Company shall provide the following information to employees regarding protection from wildfire smoke.
(a) Health Effects of Wildfire Smoke
Although there are many hazardous chemicals in wildfire smoke, the main harmful pollutant for people who are not very close to the fire is “particulate matter,” the tiny particles suspended in the air. Particulate matter can irritate the lungs and cause persistent coughing, phlegm, wheezing, or difficulty breathing. Particulate matter can also cause more serious problems, such as reduced lung function, bronchitis, worsening of asthma, heart failure, and early death. People over 65 and people who already have heart and lung problems are the most likely to suffer from serious health effects. The smallest -and usually the most harmful -particulate matter is called PM2.5 because it has a diameter of 2.5 micrometers or smaller. (b) Obtaining Medical Treatment
Employees who seek medical treatment that are showing signs of injury or illness due to wildfire smoke exposure may do so without fear of reprisal. Affected employees will not be punished for seeking such treatment. Employees will be provided prompt medical treatment at the designated industrial clinic or local emergency medical facility in the event of serious injury or illness caused by wildfire smoke exposure.
(c) Obtaining Current Air Quality Index (AQI) for PM2.5 The current and forecasted AQI for PM2.5 will be obtained from www.AirNow.gov (zip code of work location will be entered). Although there are AQIs for several pollutants, Title 8, section 5141.1 about wildfire smoke only uses the AQI for PM2.5.
(d) AQI for PM2.5 of 151 or more
If employees may be exposed to wildfire smoke, management shall obtain the current AQI applicable to the worksite. If the current AQI for PM2.5 is 151 or more, the following shall occur:
(1) Current AQI shall be checked before and periodically during each shift. (2) Employees will be provided training.
(3) Measures to lower affected employee exposures will be evaluated and implemented, if practical.
(4) Respirators will be provided for voluntary use by affected employees (the Company encourages their use by affected employees).
(e) AQI for PM2.5 of 501 or more
In the event the AQI for PM2.5 exposure is 501 or higher, no outdoor work will be performed until the AQI levels decrease below 501.
ITEM 20.1. ATTACHMENT 4
(f) Open two-way communication system.
Management shall alert employees of wildfire smoke hazards and what protective measures are available to affected employees. Employees shall be encouraged to inform their supervisor/manager if they notice the air quality is getting worse, or if they are suffering from any symptoms due to the air quality, without fear of reprisal.
The communication protocols shall include effective procedures for:
(1) Informing employees of:
(A) The current AQI for PM2.5; and
(B) Protective measures available to employees to reduce their wildfire smoke exposures.
(2) Encouraging employees to inform the management of:
(A) Worsening air quality; and
(B) Any adverse symptoms that may be the result of wildfire smoke exposure such as asthma attacks, difficulty breathing, and chest pain.
The communication system at this worksite is: __________________________ _______________________________________________________________ _______________________________________________________________ (g) Methods to Protect Employees from Wildfire Smoke
Management shall take action to protect employees when the current AQI for PM2.5 is 151 or greater. When practical or possible, examples of protective methods include:
(1) Locating work in enclosed structures or vehicles where the air is filtered. (2) Changing procedures such as moving workers to a place with a lower current AQI for PM2.5.
(3) Reducing work time in areas with unfiltered air.
(4) Increasing rest time and frequency and providing a rest area with filtered air. (5) Reducing the physical intensity of the work to help lower the breathing and heart rates.
The control system at this worksite is: ________________________________ _______________________________________________________________ _______________________________________________________________ (g) Respirator Use: When Exposed to Wildfire Smoke
Respirators can be an effective way to protect employee health by reducing exposure to wildfire smoke when they are properly selected and worn. When the current AQI for PM2.5 is 151 or greater, employees shall be provided with proper respirators for voluntary use. If the current AQI is greater than 500, no outdoor work will be performed until the AQI levels decrease below 501. A respirator should be used properly and kept clean.
The following precautions shall be taken:
(1) Management shall select respirators certified for protection against the specific air contaminants at the workplace. Surgical masks or items worn over the nose and mouth such as scarves, T-shirts, and bandannas will not provide protection against wildfire smoke. An N95 (or equivalent, e.g., KN95) filtering facepiece respirator is the minimum level of protection for wildfire smoke.
ITEM 20.1. ATTACHMENT 4
(2) Read and follow the manufacturer's instructions on the respirator's use, maintenance, cleaning, and care, along with any warnings regarding the respirator's limitations. The manufacturer's instructions for medical evaluations, fit testing, and shaving should also be followed, although doing so is not required by Title 8, section 5141.1 for voluntary use of filtering facepiece respirators. (3) Do not wear respirators in areas where the air contains contaminants for which the respirator is not designed. A respirator designed to filter particles will not protect employees against gases or vapors, and it will not supply oxygen. (4) Employees should keep track of their respirator so that they do not mistakenly use someone else's respirator.
(5) Employees who have a heart or lung problem should ask their doctor before using a respirator.
(h) How to properly put on, use, and maintain the respirators provided To get the most protection from a respirator, there must be a tight seal around the face. A respirator will provide much less protection if facial hair interferes with the seal. Loose-fitting powered air purifying respirators may be worn by people with facial hair since they do not have seals that are affected by facial hair.
The proper way to put on a respirator depends on the type and model of the respirator.
For those who use an N95, an N95 equivalent, or other filtering facepiece respirator mask that is made of filter material:
(1) Place the mask over the nose and under the chin, with one strap placed below the ears and one strap above.
(2) Pinch the metal part (if there is one) of the respirator over the top of the nose so it fits securely.
For a respirator that relies on a tight seal to the face, check how well it seals to the face by following the manufacturer's instructions for user seal checks. Adjust the respirator if air leaks between the seal and the face. The more air leaks under the seal, the less protection the user receives.
Respirator filters should be replaced if they get damaged, deformed, dirty, or difficult to breathe through. Filtering facepiece respirators are disposable respirators that cannot be cleaned or disinfected. A best practice is to replace filtering facepiece respirators at the beginning of each shift.
If you have symptoms such as difficulty breathing, dizziness, or nausea, go to an area with cleaner air, take off the respirator, and notify supervisor/manager immediately to coordinate prompt medical help.
(i) Exemptions from California Code of Regulations, Title 8, Section 5141.1 Workplaces and operations in any of the following conditions are exempt from complying with California Code of Regulations, Title 8, Section 5141.1:
• Enclosed buildings or structures in which the air is filtered by a mechanical ventilation system and the employer ensures that windows, doors, bays, and other openings are kept closed to minimize contamination by outdoor or unfiltered air.
ITEM 20.1. ATTACHMENT 4
• Enclosed vehicles in which the air is filtered by a cabin air filter and the employer ensures that windows, doors, and other openings are kept closed to minimize contamination by outdoor or unfiltered air.
• The employer demonstrates that the concentration of PM2.5 in the air does not exceed a concentration that corresponds to a current AQI of 151 or greater by measuring PM2.5 levels at the worksite in accordance with Appendix A of California Code of Regulations, Title 8, Section 5141.1.
• Employees exposed to a current AQI for PM2.5 of 151 or greater for a total of one hour or less during a shift.
(j) AQI Levels and Definitions
AQI Basics for Ozone and Particle Pollution
Daily
AQI
Color
Levels of
Concern
Values
of
Index
Description of Air
Quality
Green Good 0 to 50
Air quality is
satisfactory, and air
pollution poses little
or no risk.
Yellow Moderate 51 to
100
Air quality is
acceptable.
However, there may
be a risk for some
people, particularly
those who are
unusually sensitive
to air pollution.
Orange
Unhealthy
for
Sensitive
Groups
101 to
150
Members of sensitive
groups may
experience health
effects. The general
public is less likely to
be affected.
Red Unhealthy 151 to
200
Some members of
the general public
may experience
health effects;
members of sensitive
groups may
experience more
serious health
effects.
ITEM 20.1. ATTACHMENT 4
AQI Basics for Ozone and Particle Pollution
Daily
AQI
Color
Levels of
Concern
Values
of
Index
Description of Air
Quality
Purple Very
Unhealthy
201 to
300
Health alert: The risk
of health effects is
increased for
everyone.
Maroon Hazardous
301
and
higher
Health warning of
emergency
conditions: everyone
is more likely to be
affected.
Attachment: Republic Services Safety Alert: Wildfire Safe ITEM 20.1. ATTACHMENT 4
ATTACHMENT C
SUGGESTED
TRAINING
SCHEDULE
ITEM 20.1. ATTACHMENT 4
ATTACHMENT D
ACCIDENT AND
INJURY
INVESTIGATION
FORMS
ITEM 20.1. ATTACHMENT 4
Proposal for Residential Solid Waste
Services and Street Sweeping Services
Contract –City of Rancho Cordova
Competition Sensitive Page 137
Appendix 10: Estimated Tonnages of
Diversion
ITEM 20.1. ATTACHMENT 4
Proposal for Residential Solid Waste
Services and Street Sweeping Services
Contract –City of Rancho Cordova
Competition Sensitive Page 138
Appendix 10: Estimated Tonnages of Diversion
ITEM 20.1. ATTACHMENT 4
Proposal for Residential Solid Waste
Services and Street Sweeping Services
Contract –City of Rancho Cordova
Competition Sensitive Page 139
Appendix 11: SCA of CA, LLC Joint Action in
Writing
ITEM 20.1. ATTACHMENT 4
Proposal for Residential Solid Waste
Services and Street Sweeping Services
Contract –City of Rancho Cordova
Competition Sensitive Page 140
ITEM 20.1. ATTACHMENT 4
Proposal for Residential Solid Waste
Services and Street Sweeping Services
Contract –City of Rancho Cordova
Competition Sensitive Page 141
ITEM 20.1. ATTACHMENT 4
Proposal for Residential Solid Waste
Services and Street Sweeping Services
Contract –City of Rancho Cordova
Competition Sensitive Page 142
ITEM 20.1. ATTACHMENT 4
BEST AND FINAL PROPOSAL
Competition Sensitive 1
Executive Summary
Thank you for the opportunity to provide
additional detail and pricing for the City of
Rancho Cordova (City). Republic Services
(Republic) immensely appreciates our 20-year
partnership with you and the residents of
Rancho Cordova, to which we hope continues
with this new agreement.
In our Best & Final Offer (BAFO), Republic is
pleased to present the City with lower rates,
clarification on the type of fuel and vehicles
used, and a detailed and augmented annual
public outreach budget, coupled with new
programs intended to best meet the needs of
Rancho Cordova’s diverse community. These
new programs include monthly discounted rates
for Rancho Cordova’s senior citizen population
and low-income residents. Additionally, we are
proposing an operational change resulting in a
significant decrease to vehicle miles travelled
(VMT) during the full term of the new
agreement.
Republic’s proposal demonstrates a holistic and
comprehensive approach to providing
outstanding service. Our proposal is intended to
consider the economic aspects of providing
world-class service, but also honoring the
demographic and social needs of the
community. No other service provider knows
and respects Rancho Cordova like we do, and
our BAFO is intended to provide your residents
with unsurpassed service and community
engagement.
Section 1: Best and Final Rates
Within our initial proposal, it is important to note
that Republic offered the lowest base rates of all
proposers. To further illustrate our full
dedication to the City of Rancho Cordova within
this BAFO, we have further reduced our
proposed rates and rates for extra recycling and
organics carts, all while increasing programs and
operational commitments to best serve the City.
In conclusion, we are proud to announce the
introduction of two new cost reduction
initiatives: 1) a senior citizen discount program,
and 2) a low-income household discount
program. These programs offer eligible
customers a 20% rate reduction upon
submission of a successful application.
To qualify for the senior discount, applicants
must be 65 years of age or older, the designated
head-of-household, and utilize the 32-gallon
trash cart service. For the low-income household
discount, eligible residents must provide
evidence of enrollment in the low-income
assistance program offered by the Sacramento
Municipal Utilities District (SMUD), be the
designated head-of-household, and receive the
32-gallon trash cart service.
Considering recent Census data, we estimate
that up to 20% of Rancho Cordova customers
may be eligible for these reduced base-rate
programs.
Please see updated BAFO rates for Option 2 on
Attachment 3: Updated Form K. The 20%
discount for eligible residents, as described
above, would be applied to the BAFO proposed
rates included within Attachment 3.
Section 2: Proposed Processing
Facilities
Organics Processing
Current Program Under Existing Contract:
Republic delivers collected organic material to
the Elder Creek Transfer Station (ECTS).
Republic's partner, Agromin, partners with a
variety of local composting locations to
responsibly handle this material. Food waste is
processed at Republic’s anaerobic digestor
where it is turned into energy, and the residuals
are sent to Forward Landfill.
Republic’s Initial Proposal:
To ensure long-term capacity for the City of
Rancho Cordova’s organic material, Republic is
developing additional capacity at the Forward
compost facility. The new capacity will consist of
covered aerated static pile (CASP) composting.
In our initial proposal, Republic would continue
to process organic material as outlined in the
current program and shift to Forward Compost
Facility by January 1, 2027.
ITEM 20.1. ATTACHMENT 4
Rancho Cordova RFP – Republic Services BAFO
Competition Sensitive 2
Updated BAFO:
Understanding the desire to limit VMT, Republic
is proposing to maintain the existing organics
program but ensure that all clean green waste
is delivered to the closest outlet- Van Vleck
Ranch (7879 Van Vleck Road) in Rancho
Murieta. Since 1856, the Van Vleck family has
committed to preserving, in perpetuity,
thousands of acres in eastern Sacramento
County to protect wildlife and create sustainable
opportunities for the region. Through the Van
Vleck partnership, Agromin develops premium
soil products, composts, and mulches from
these recycled organic materials collected by
Republic for all uses including agriculture,
landscaping, and home gardens. The product is
carefully enhanced to preserve the natural
biological organisms already present and
cultivates a symbiotic and sustainable
ecosystem of growth.
In addition to continuing the partnership with
Agromin and Van Vleck Ranch, we are also
including a partnership with Soil Born Farms to
further expand their collaboration with Rancho
Cordova youth. Behavioral change is the single
leading driver to increasing diversion rates.
Through these discussions about the
environmental value of recycling organic
materials students come away with a better
understanding of the importance of organics
recycling and bring it home to help educate their
families.
Key Benefits to Rancho Cordova:
▪ 244,920 VMT reduction over 10-year
contract period
▪ Education and outreach with Rancho
Cordova students
Polymer Center
On December 5, 2023, Republic hosted the
grand opening of our Polymer Center in Las
Vegas. This center is now open and is accepting
and processing all Rancho Cordova plastic bales.
The Polymer Center is the nation’s first
integrated plastics recycling facility. It will
enable Republic to manage the process from
curbside collection of recyclable material to
producing and delivering high-quality recycled
content for consumer packaging.
The Polymer Center will ensure the highest
degree of circularity for the City’s plastic
recyclables, something no other provider can
do. The Polymer Center ensures plastic
recyclables are managed domestically and not
sent to international markets, drastically
reducing the City’s carbon footprint.
The Polymer Center is located at:
5491 Accurate Drive
Las Vegas, NV 89156
Key Benefits to Rancho Cordova:
▪ Eliminates plastic in landfills or shipped to
foreign countries.
▪ Only company in the United States to
operate an integrated plastic recycling
facility.
▪ With the Polymer Center, we ensure true
circularity. A discarded plastic water bottle
from Rancho Cordova will once again
become a plastic water bottle.
Section 3: New Vehicle
Specifications
Effective July 1, 2026, Republic will deploy a
brand-new truck fleet to service the City of
Rancho Cordova. Republic will operate McNeilus
ZR side loader vehicles; a perfect solution to
help drivers navigate narrow streets, alleyways,
and low-clearance obstacles. The ZR’s unique
radius design assists drivers with obstacles such
as parked cars, cul-de-sacs, and clearance
challenges around containers. McNeilus is a
valued partner of Republic; their commitment
goes beyond providing trucks, they are also a
sponsor for the local United Way and provide
support to the Ronald McDonald House.
This new, automatic side loader fleet will be
fueled with Renewable Natural Gas (RNG), as is
the current fleet. RNG distinguishes itself by
transforming a product with adverse
environmental effects—waste—into a clean and
dependable energy resource seamlessly
integrated into our existing infrastructure. This
approach ensures the provision of reliable
energy within a more sustainable and circular
economy. More information on this fuel and how
it is procured, can be found within Section 6 of
this response: RNG vs. CNG.
ITEM 20.1. ATTACHMENT 4
Rancho Cordova RFP – Republic Services BAFO
Competition Sensitive 3
Key Benefits to Rancho Cordova:
▪ 100% new collection fleet, guaranteed.
▪ RNG fueled fleet.
▪ Side loader fleet with modern state-of-theart technology.
Section 4: Proposed Education
Budget
Figure 1 shows the initial Education & Outreach
budget side-by-side with the BAFO outreach
budget, which reflect the following updates:
▪ Increased educational budget to $60,000 for
line 2383 of the draft franchise agreement.
▪ Increased budget for school outreach
partnership with SPLASH to $25,000
annually.
▪ Increased cost of non-contractual programs
(career day).
For the $60,000 dedicated to behavioral
change campaigns, Republic will partner with
the City, annually, to develop a
comprehensive, community focused, public
outreach program that identifies local
educational opportunities and implements
marketing solutions.
Over the past 3 years, Republic has partnered
with Splash Sacramento, a not-for profit
focused on combining hands-on science
education with the magic of outdoor
experiences. Splash provides school education
programing that infuses environment-based
learning in K-12 public schools.
We have meticulously crafted an outline for a
school education campaign aimed at
enlightening students about the practice of
source separation, instilling in our youth a
profound understanding of the environmental
advantages of recycling. Studies indicate that
behavioral change occurs more rapidly during
the formative years, exerting a positive
influence on entire households. Moreover, our
initiative aligns seamlessly with the educational
benchmarks outlined in the Next Generation
Science Standards (NGSS).
Figure 2 provides a description of the $25,000
annual budget with SPLASH and Attachment 1
shares a description of the program goals,
intended effects, and their relationship to NGSS
topics.
Finally, we will host an annual career day, during
which we will actively promote our annual
scholarship program to high school students. We
aim to showcase various career paths and
current opportunities within Republic Services,
with a specific focus on recruiting students
oriented towards vocations. Our efforts will
extend to highlighting occupational training
programs such as the Vehicle Maintenance
Technical Institute and CDL Driver Training
Program, providing valuable insights and
opportunities for aspiring individuals interested
in these fields.
Figure 1. Education and Outreach Budget
*Orange highlighted boxes were updated since the initial proposal* ITEM 20.1. ATTACHMENT 4
Rancho Cordova RFP – Republic Services BAFO
Competition Sensitive 4
Key Benefits to Rancho Cordova:
▪ Increased education and outreach activities
and annual budget to assist Rancho Cordova
residents.
▪ Introduction of brand-new school program
that educates youth and assists local
teachers.
▪ Investment in local college-bound youth as
well as the student population pursing
vocational training.
Section 5: Annual Tip-Fee
Increases at Disposal Facilities
Republic Services commits to not requesting any
rate adjustments beyond the annual increment,
nor will we seek additional compensation in the
event of tip rate increases at Republic’s
owned/operated Forward Landfill exceeding the
Consumer Price Index (CPI). Notably, Republic
Services-owned landfills are exempt from
discretionary Prop 218 votes by the Sacramento
County Board of Supervisors, unlike municipalowned landfills.
While we appreciate the support for Kiefer
Landfill, we also recognize the importance of
maintaining low rates and ensuring long-term
certainty for Rancho Cordova residents. The
most recent vote has set rates in place until June
30, 2026. Beyond this date, the County will
initiate another Prop 218 process to determine
rates for the subsequent five years. Examining
tipping fees from 2015 to 2025, spanning a
decade, reveals a 95% increase – escalating
from $30 to $58.55 per ton during this period.
If historical trends persist, this could result in a
$3 million increase in rates over the next ten
years. As noted on Sacramento County’s
website, the existing landfill disposal fees are
too low to meet operations and capital spending
obligations.
“On January 12, 2021, the Board of Supervisors
adopted rate increases that were significantly
less than the recommended rates noticed to
ratepayers in October 2020. Therefore, the
current rates (including the upcoming adopted
rate increase effective January 1, 2022) do not
meet the County's revenue requirement to
fund its capital spending obligations.”
Key Benefits to Rancho Cordova:
▪ Republic ensures enduring stability in rates
for residents over the long term.
Section 6: Pros and Cons
Republic appreciates the opportunity to
elaborate on the Pros and Cons list presented by
the City. Republic has been a trusted partner to
Rancho Cordova for nearly 20-years as shown
by the recent survey results indicating that 91%
of residents are satisfied with Republic. Be it last
minute sponsorships, bin, porta potty, or hand
Figure 2: Annual Budget for SPLASH school education program - $25,000/year ITEM 20.1. ATTACHMENT 4
Rancho Cordova RFP – Republic Services BAFO
Competition Sensitive 5
washing stations for events, Republic has
delivered, every time.
Corporate Structure
Since 1983, Republic has owned 3326 Fitzgerald
Road, a 4-acre site where our 132 employees
check-in to work daily. Nearly 1/3 of these
employees also call Rancho Cordova home. They
are raising their families, attending Rancho
Cordova schools, shopping locally, and enjoying
the many amenities the City has created.
The corporate structure of Republic has provided
Rancho Cordova with many opportunities and
stability throughout our tenure that other
companies cannot offer. Some examples
include, but are not limited to:
▪ Investment in Sustainability: Our financial
stability and market expertise allow Republic
to tackle the most significant problems and
develop sustainable solutions. Examples
include our investment in the Polymer
Center, organic material processing in the
Sacramento region, and our recent
acquisition of US Ecology, a leading provider
of environmental solutions offering
treatment, recycling, and disposal of
hazardous, non-hazardous, and special
waste.
Emergency Response: Amidst the
challenges posed by COVID-19, our
corporate and area teams swiftly mobilized
to disseminate up-to-date health and safety
information to employees. We established
protocols to aid local managers in facilitating
testing and isolating employees, ensuring
that day-to-day operations could proceed
with a semblance of normalcy. The
dedication to implementing health and
safety guidelines reassured our local
workforce.
Moreover, leveraging the expansive scale of
Republic, we initiated the "Committed to
Serve" initiative in Rancho Cordova. This
involved purchasing hundreds of meals
from local restaurants, supporting
struggling businesses, and providing our
employees with shop local gift cards.
Capitalizing on our extensive reach and
network of partners, we also procured
gloves, masks, and hand sanitizers,
enabling our employees to work safely
without disruptions to our daily operations.
▪ Charitable Giving: We have the Republic
Services Charitable Foundation, a program
that provides financial support, in-kind
products and services, and volunteer
opportunities to nonprofit charitable
organizations. These partnerships create a
unique opportunity to strengthen the
neighborhoods where our employees and
customers live and work. In 2023 alone,
Republic supported over 50 events in Rancho
Cordova, 15 neighborhood renovation
projects, and donated over $30,000 to
Rancho Cordova organizations.
Diversion
Republic is dedicated to cultivating sustainable
diversion programs that prioritize the highest
and most effective utilization of diverted
materials. This commitment is demonstrated
through initiatives such as the establishment of
the Polymer Center and the acquisition of an
anaerobic digester. It's essential to emphasize
that merely setting a high diversion percentage
target does not ensure a sustainable program
that can be consistently met year over year. The
most effective method for increasing diversion is
through behavioral change programs that foster
a culture of wanting to do the right thing.
Historically, many jurisdictions have focused on
diversion without adequately addressing proper
sorting and contamination prevention. This
approach has resulted in increased
contamination and a decline in the overall
quality of recycled materials. The repercussions
of this issue were evident when China ceased
accepting imports of scrap paper and plastic,
causing a significant drop in recycling
commodity markets. Even five years later, the
consequences of this decision persist.
Our augmented outreach budget has allowed us
to provide a long-term increase in diversion
rates from 43% - 47% over the ten-year period.
Vehicle Miles Traveled
To help minimize vehicle miles traveled,
Republic initially proposed two methods to
reduce travel distance: (A) sending recycling to
Recycling Industries instead of Newby Island for
ITEM 20.1. ATTACHMENT 4
Rancho Cordova RFP – Republic Services BAFO
Competition Sensitive 6
processing; (B) routing plastics to the Polymer
Center instead of overseas markets.
To further decrease VMT from those stated
above, Republic’s BAFO includes the continued
use of our third-party partner, Agromin, for
processing organic material at the Elder Creek
Transfer Station. As outlined above within
Section 2, Agromin will transport all clean green
waste (95-97% of all curbside-collected
material) to Van Vleck Ranch in Rancho
Murrieta. This results in a decrease of 244,920
vehicle miles traveled during the new contract
term.
Public Education Budget
Republic's initial proposal included a public
education plan and associated budget. To
further demonstrate our commitment to
developing and maintaining effective diversion
programs within this BAFO, Republic proposes a
new annual public education budget of over
$130,000. These additional dollars will be
dedicated directly to behavioral change
campaigns and school education programs that
are not required elsewhere within the contract.
While having an appropriate budget is crucial for
successful public education, the proposed
budget does not fully showcase the value
provided by Republic.
One of the benefits of our company structure is
that Republic employs professional graphic
designers who create high-quality materials for
the City at no additional cost. Compare this to
contracting with a graphic design company to
create all the educational materials used by the
City and Republic, the public education
expenditure would be significantly higher
without any additional value in the deliverables
to the City. The value of art direction, copy
writing, editing, and design for Rancho Cordova
projects totals more than $15,000 annually,
bringing the outreach benefits beyond
$145,000.
Total Cost Over 10-year contract
While Republic Services low base rates
outweighed the proposed higher cost for extra
bins, making us the overall low-cost hauler, we
are committed to doing even more.
Republic is offering a new rate structure offering
within this BAFO where Rancho Cordova
residents will see a rate decrease between $0.42
and $0.67 per month beyond the originally
proposed base rates, as outlined in Attachment
3: Updated Form K. These lower rates make
Republic $0.73 to $0.83 less expensive, per
month, than the other proposer’s original rate
proposal.
Additionally, we have drastically lowered the
rate for extra recycle and organics carts, as
found in the rate table in Form K.
As mentioned, we are proud to include newly
proposed senior and low-income household
discounted rate programs. These discounts will
provide a 20% discount to eligible customers as
described above in Section 1.
Remote Call Center
Republic consistently refines and enhances its
customer service and user experience. An
illustrative instance of implementing a best
practice-based solution stems from the valuable
lessons learned during the pandemic. Our prior
investment in establishing a national customer
service network and tool suite empowered us to
seamlessly transition 1,800 agents to a workfrom-home setup within just three days, all accomplished without any dropped calls.
In the aftermath of this transition, Republic
observed notable enhancements in agent
performance, average call metrics, and
customer satisfaction scores in the subsequent
months and years. This success prompted the
development of a new customer service model,
allowing agents to handle calls from any location
with access to their technology. The adoption of
this work-from-home model significantly
improved the customer experience and
contributed to heightened employee
engagement and retention.
Another recent best practice involves organizing
agents into locally based “satellite teams” and
larger, regionally based "pods." Each satellite
team and pod is responsible for a specific
localized area of contracts, customers, and call
types (customer service or sales). This approach
enables agents to become intimately familiar
ITEM 20.1. ATTACHMENT 4
Rancho Cordova RFP – Republic Services BAFO
Competition Sensitive 7
with the municipalities they serve and the
specifics of their assigned contracts.
At present, Republic utilizes the Sacramento
satellite team, channeling all customer servicerelated calls to a dedicated group of 13 agents specifically focused on assisting customers in
the Sacramento area. In this BAFO, Republic
proposes the following structural changes to the
Sacramento satellite team:
▪ Preserve 13 dedicated agents to the
Sacramento market. The lead manager has
been with Republic for almost 9 years and is
a proud resident of Rancho Cordova.
(existing)
▪ Allow local agents to handle all calls from the
City of Rancho Cordova, including new starts
or changes in service levels. (new)
▪ Provide the City direct access to our CRC
management and supervisorial points of
contact. (new)
▪ Do not allow calls from the City of Rancho
Cordova to roll into the National network
unless under extreme circumstances –
including unanticipated instances of high call
volume. (new)
▪ Recruit agents locally from the Sacramento
region. (existing)
In essence, Republic suggests the
implementation of a “virtual” local call center,
offering the City the benefits of a locally based
and a nationally connected call center.
RNG vs CNG
Republic has been using RNG to fuel Rancho
Cordova’s CNG vehicles since 2015. RNG is a
subset of CNG. In the Sacramento region, all
consumers of CNG are using the same CNG fuel
sourced from the same pipeline. The difference
lies in where the end-user receives credit based
on the source of the CNG. The credited source
determines whether the gas is considered CNG
or RNG.
Beginning in 2015, Republic sourced RNG from
gas captured from landfills, with a carbon
intensity (CI) of 38-40. In early 2023, Republic
initiated a competitive procurement process to
find a new RNG provider. Clean Energy was
selected by Republic, and a new contract was
finalized. Under this new contract, Republic is
now procuring RNG derived from dairy gas, with
an average carbon intensity (CI) of negative
250. With this new contract, Republic can
ensure that the City of Rancho Cordova will be
using RNG fuel with the lowest CI in the vehicles
servicing the City.
Conclusion
Since 2005, Republic Services has provided over
35 million container lifts to Rancho Cordova
residential carts. No other hauler knows and
loves Rancho Cordova like the employees at
Republic Services. Throughout this time, we
have proven our dedication to your city and
residents by maintaining our low rates,
continuing our investment in your local schools
and youth, providing our continued support at
local events and with organizations, and
showing our fierce affection for the residents of
Rancho Cordova. With a customer base that
overwhelmingly supports Republic Services, we
are the clear choice for the City of Rancho
Cordova. Thank you for your consideration of
this Best and Final Offer.
ITEM 20.1. ATTACHMENT 4
Rancho Cordova RFP – Republic Services
BAFO
Competition Sensitive 8
Attachment 1 – School Education - SPLASH
ITEM 20.1. ATTACHMENT 4
Rancho Cordova RFP – Republic Services
BAFO
Competition Sensitive 9
Attachment 2 - Form E: Vehicle Specifications for New Vehicles ITEM 20.1. ATTACHMENT 4
Rancho Cordova RFP – Republic Services
BAFO
Competition Sensitive 10
Attachment 3 - Form K: Updated Service Rate Proposal, Option 2 ITEM 20.1. ATTACHMENT 4
City of Rancho Cordova
Residential Solid Waste Services and Street Sweeping Contract
3562
Exhibit 7
Monthly Street Sweeping Reports 3563
3564 Contractor shall compile data on a daily basis and report the following information in 3565 electronic format to City on a monthly basis:
3566 Daily Route Data – Contractor shall provide the following data for each portion of the route 3567 swept. Data shall include at a minimum, the following information:
3568 1. Date of sweep
3569 2. Route number
3570 3. Street Sweeper identification number performing each route 3571 4. Name of sweeper operator on each route
3572 5. Total number of miles scheduled on entire route 3573 6. Total number of miles swept on entire route
3574 7. Beginning and ending odometer readings for portion of route completed 3575 8. Location of Sweep Waste transfer site or dumpsite 3576 9. Estimate of tons of debris collected and delivered to transfer site or dumpsite 3577 10. Estimate of volume (in cubic yards) of debris collected and delivered to transfer 3578 site or dumpsite
3579 11. Listing of streets not swept and reason for not sweeping 3580 12. Approximate number of parked cars using on-street parking on each sweep route 3581 13 Location of street trees that interfere with sweeping operations ITEM 20.1. ATTACHMENT 4
City of Rancho Cordova
Residential Solid Waste Services and Street Sweeping Contract
3582
Exhibit 8
Example Quarterly Report Table Format and Content
3583
3584
3585 Customer Services Comment Report
ITEM 20.1. ATTACHMENT 4
City of Rancho Cordova
Residential Solid Waste Services and Street Sweeping Contract
3586 Residential Disposal Report
Report Year 2023
Disposal Site: Newby Island MRF Jan Feb
A1 Recyclables Collected 549.9 389.3
A2 Residual % 18% 18%
A3 Residual Amount (A1*A2) 99.0 70.1
A4 Net Diverted Recyclables (A1-A3) 450.9 319.2
Disposal Site: Forward Landfill; Kiefer Landfill
B1 Waste Collected 1,504.6 1,211.4
Disposal Site: Disposal Site Varies
Mixed Organic Waste Collected (tons) 749.9 870.0
Residual % - estimation* 3.46%
Residual Amount (tons) 25.95 -
C1 Total Diverted (tons) 723.96 869.96
Disposal Site: Organics Waste Disposal Site Allocations Percentage allocated to Bowles Farming, Dos Palos (tons) estimate 63.43% Yard Waste sent to Bowles Farming, Dos Palos (tons) estimate 475.67 - Percentage allocated to Van Vleck, Rancho Murieta (tons) estimate 9.08% Yard Waste sent to Van Vleck, Rancho Murieta (tons) estimate 68.09 - Percentage allocated to Yolo County Central Landfill (tons) estimate 27.49% Mixed Organics sent to Yolo County Central Landfill (tons) estimate 206.15 - Disposal Site: Elder Creek
D1 Bulky Item Clean-up White Goods 14.1 23.0
Disposal Site: Zanker (Florin Perkins Disposal) and Sierra Waste E1 Bulky Item Material Collected 336.2 263.5
E2 Residual % - estimation* 20.1% 20.1%
E3 Residual Amount (E1*E2) 67.61 52.98
E4 Net Diverted Bulky Items (E1-E3) 268.6 210.5
F1 Illegal Dumping Yards Collected**
Recycling Facility: Safety Kleen
H1 Used Oil (Gallons) 46 350.0
H2 Oil Filters 11 95.0
H3 Used Oil Diversion (H1*7.58lbs/2000) 0.2 1.3
Recycling Facility: CEAR
I1 CRT Collection - Sierra Waste 3.15 1.52
I2 CRT - Elder Creek - -
I3 Total CRT (I1+I2) 3 2
I4 CRT Diversion (I3*50 lbs/2000) 0.08 0.04
Recycling Facility: Modern Waste
J1 Batteries (Bags) 34 195
J2 Batteries Diverted -Tons (I1/2000) 0.05 0.3
Disposal Site: Stericycle
K1 Sharps Stops for Pickups 10 21
K2 Sharp Container Pickups 18 37
T1 Total Diverted (A4+C1+D1+E4+G1+H3+I4+J2) 1,457.9 1,424.3 T2 Total Disposed (A3+B1+E3) 1,697.1 1,334.5
T3 Total Collected (T1+T2) 3,154.9 2,758.8
T4 Diversion Rate (T1/T3) 46.2% 51.6%
*estimation based on SWA's facility average from the past quarter **Yardage correlated with the city service requests
ITEM 20.1. ATTACHMENT 4
City of Rancho Cordova
Residential Solid Waste Services and Street Sweeping Contract
3587 Exhibit 9
Administrative Charges
3588
3589
3590
PERFORMANCE STANDARD
ITEM
ADMINISRATIVE
CHARGE
IF CURED
WITHIN
30 Days
(1)
CONTRACT
REFERENCE
(2)
ARTICLE 1 - DEFINITIONS
ARTICLE 2 - TERM OF CONTACT
ARTICLE 3 -CONDITIONS GOVERNING SERVCIES PROVIDED BY THE
CONTRACTOR
ARTICLE 4 - FRANCHISE FEES AND PAYMENTS
Failure to submit to City all
payments by the deadlines
required under the provisions of
this Agreement
1% of total amount due for every
month or portion of a month
overdue.
Article 4
ARTICLE 5 -COLLECTION RATES
ARTICLE 6 -COLLECTION SERVICE BILLINGS
ARTICLE 7 - DIVERSION REQUIREMENTS
Failure to meet Annual
Minimum Diversion
Requirement
Shortfall of 0.1% - 2%: $25,000
Shortfall greater than 2%:
$50,000
Article 7
ARTICLE 8 - SERVICE UNITS
Failure to provide carts to new
Service Units within five (5)
Work Days (3)
$50/day Section
8.02.1 ITEM 20.1. ATTACHMENT 4
City of Rancho Cordova
Residential Solid Waste Services and Street Sweeping Contract
ARTICLE 9 - GENERAL REQUIREMENTS
Commingling of any of the
three commodities or
Commingling of any City
materials with non-City
materials
$1,000/event Section 9.07
Disposing of Recyclable
Materials or Organic
Recyclable Materials without
the City's written approval
$1,000/event 10.08.3
Failure to follow Recyclable
Materials and Organic
Recyclable Material
Contamination Protocols or
issue Contamination Notice
$250/route/day Section 9.09
Failure to complete Transition
Plan as specified in Exhibit 9
$100/day/individual
requirement
$0.00 9.14
Failure of collection containers
to be compliant with the
specifications of Exhibit 4
$50/container/day $0.00 Exhibit 4
ARTICLE 10 - RESIDENTIAL COLLECTION SERVICE
Failure or neglect to complete
at least ninety percent (90%) of
each route on the regularly
scheduled collection day
$1,000/route Articles 10,
13 Providing collection services
outside of specified hours and
days of collection
$100/day Section 10.05
Failure to return containers to
the upright position in the same
location as set out for collection
$25/container for any more than
ten (10) knocked over containers
per day for all routes
Section 10.06
ITEM 20.1. ATTACHMENT 4
City of Rancho Cordova
Residential Solid Waste Services and Street Sweeping Contract
Failure to provide Additional
Containers within five (5) Work
Days of Service Recipient
request (3)
$50/day Section
10.06.3 Failure to replace containers
within five (5) Work Days of
Service Recipient request (3)
$50/day Section
10.06.4 Failure to exchange containers
within five (5) Work Days of
Service Recipient request (3)
$50/day Section
10.06.6 Delivery of any Solid Waste
load to a non-Approved facility
$1,000/load Sections
1.35, 1.56,
1.61 Sections
10.07.2,
10.08.3,
10.10.2 Failure to schedule and collect
Large Items within (7) Work
Days of Service Recipient
request (3)
$50/day Section
10.12.2 Failure to process bulky waste
and large Items for recovery
using a City approved certified
sorting facility
$250 per load Section
10.12.4 ARTICLE 11 - CITY
COLLECTION SERVICES
ARTICLE 12 - OTHER COLLECTION SERVICE
ARTICLE 13 - COLLECTION ROUTES
Changing routes without proper notification and approval by the Contract Administrator
$500/rout
e/day
Section 13
ITEM 20.1. ATTACHMENT 4
City of Rancho Cordova
Residential Solid Waste Services and Street Sweeping Contract
Failure to conduct the required
number of Route Reviews
$50/review below minimum
required annual number
$0.00 Section
13.04 ARTICLE 14 - BILLING
AUDITS AND
PERFORMANCE REVIEWS
ARTICLE 15 - COLLECTION EQUIPMENT
Failure to use new collection vehicles as of July 1, 2026 $100/day /vehicle
$0.00
Using a collection vehicle that
is older than ten (10) years
without City's written
permission
$100/day/vehicle Section 15.02
Failure to display Contractor's
name and customer service
phone number on Collection
vehicles as required
$100/incident/day $0.00 Section 15.07
Vehicles in excess of legal load
weight
$100 per vehicle
after ten (10) such
instances in any
given calendar
quarter unless
overweight by
more than one (1)
ton (2,000 lbs.)
Section
15.04 Vehicles in excess of 2,000 lbs.
legal load weight
$250 per overweight load Section 15.04
ARTICLE 16 -
CONTRACTORS OFFICE
Failure to maintain call center hours as required by this Agreement $100 per day
$0.00
ITEM 20.1. ATTACHMENT 4
City of Rancho Cordova
Residential Solid Waste Services and Street Sweeping Contract
Failure to respond to messages
by the end of the next Work
Day (3)
$50/day 16.01.4
Directing calls to City $100 per call Section 16.02
Any failure to have customer
service representative answer
phone call within a two (2)
minute average for any month
$2,500 per month Not directly
cited
For each caller having to wait
more than ten (10) minutes
before call is answered or
abandoned
$50/call for all such calls in
excess of one (1) per 1,000 calls
received
Not directly
cited
ARTICLE 17 - STREET
SWEEPING SERVICES
Operating street sweeping vehicles in excess of ten (10) miles per hour while on route
$100/day
/vehicle
Section 17
Failure to maintain operable
GPS system in street sweeping
vehicle
$100/day/vehicle $0.00 Section
17.20.3 Failure to fully complete a route
as scheduled
$250/route Section
17.19.1 Failure to provide required
Monthly Report
$100/day $0.00 Section
17.25 ARTICLE 18 - OTHER
SERVICES
Failure to perform all of the approved Public Education and Outreach Plan activities.
$500/acti
vity
$0.00
ARTICLE 19 - EMERGENCY
SERVICE PROVISIONS
ITEM 20.1. ATTACHMENT 4
City of Rancho Cordova
Residential Solid Waste Services and Street Sweeping Contract
ARTICLE 20 - RECORDKEEPING AND REPORTING
Failure to provide the City with an up to date Implementation Record upon City's request
$1,000/d
ay
$0.00
Failure to submit to the City all
reports by the required
deadlines
$100/day $0.00 Section
20.02.1 Section
20.03.1 Failure to include all parts of
quarterly and annual reports
$100/day $0.00 Section
20.02.02 Section 20.03
ARTICLE 21 -
NONDISCRIMINTATION
ARTICLE 22 - SERVICE INQUIRES AND COMPLAINTS
Failure to respond to each compliant no later than the end of the following Work Day after receipt of complaint (3)
$50/incid
ent
Section 22
Failure to have resolved or
initiated timely corrective action
to resolve a complaint within
three (3) Work Days of receipt
of complaint (3)
$50/incident Section
20.01.5 Failure to collect missed
collection container by close of
the next Work Day (3)
$50/day Section 22.1
ARTICLE 23 - QUALITY OF
PERFORMANCE OF
CONTRACTOR
ARTICLE 24 - PERFORMANCE BOND
Failure of Contractor to provide proof of performance bond as required by this Agreement
Agreeme
nt
Default
$500 per d
Cured with
days
ITEM 20.1. ATTACHMENT 4
City of Rancho Cordova
Residential Solid Waste Services and Street Sweeping Contract
ARTICLE 25 - INSURANCE
Failure of Contractor to provide proof of insurance as required by this Agreement Agreeme nt
Default
$500 per d
cured withi
days
ARTICLES 26-30
ARTICLE 31 - CONTRACTOR'S PERSONNEL
Failure to have Contractor personnel in Contactor-provided uniforms $25/day/ employe
e
$0.00
ARTICLES 32-52
(1) If not cured within 30 days Administrative Penalties shall apply from the original date of the infraction, except in the case of the proof of the Performance Bond and Insurance, which shall incur an administrative charge of $500 per day until cured. (2) Not limited to cited reference. Other references may also apply. (3) Contractor to track and report performance relative to these Performance Standards as part of quarterly reports.
3591
3592
3593
ITEM 20.1. ATTACHMENT 4
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 20.2.
DATE: March 4, 2024
TO: Honorable Mayor and Council Members
FROM: Stacy Delaney, Senior Management Analyst
SUBJECT: SELECTION OF OFFICIAL CITY FLOWER
RECOMMENDATION
Select the official City of Rancho Cordova flower.
RESULT OF RECOMMENDED ACTION
The official City flower would be unveiled to draw community participation and to distribute the flowers to be planted throughout the city.
BACKGROUND
All 50 states have adopted various symbols and all of them have flower symbols to represent their state. Cities and communities also adopt symbols, such as flowers, that raise public awareness of the area's habitat, to foster public stewardship for its continued existence, to engage residents and business owners in beautification efforts, to provide opportunities for students to learn, to incorporate flowers within art initiatives, and to encourage the planting of flowers within a city/community.
During the August 7, 2023, City Council Meeting, it was requested by the City Council to bring this item to a future meeting for discussion. The item was discussed on October 16, 2023, and City Council supported the naming of an official flower, with research planned for late 2023 and outreach and a campaign planned for early 2024.
Several flowers were researched with input also given by a biologist to narrow the list of potential flowers down for residents to vote on. Multiple factors were considered, including things such as:
• Selecting a flower that is native to California
• Selecting a flower that is zoned for our climate
• The availability to purchase the flower in seed or in plant form • Not selecting a flower that is endangered, in threatened status, or is considered rare • Not selecting a flower that is considered invasive
• Not duplicating an official flower in our region (or the State flower) Through these efforts, the list was narrowed to six options and a campaign to select the official
City Council Staff Report - Page 2 of 2
City flower was launched in January 2024. Staff encouraged residents, business owners, students and others to vote for the flower that best symbolizes the City of Rancho Cordova.
More than 600 people cast their vote. In addition to the six options listed, people could also write in an option. Ninety-five percent of the people who participated cast their vote for one of the six flowers listed. The flowers are listed below with the percentage of votes cast (rounded to whole numbers):
• Baby Blue Eyes (34%)
• Iris (18%)
• Tidy Tips (17%)
• Sage (11%)
• Yarrow (9%)
• Clarkia (6%)
• Other (5%)
The other write-in options included 19 different flowers, with most suggestions occurring only once. For those that occurred more than once, California Poppy, Rose, and Lupine were suggested 3-4 times each. These three flowers are flowers either represented by our State flower or are official city flowers of neighboring jurisdictions, such as Roseville and Davis.
The majority of votes cast were for Baby Blue Eyes, leading by more than 100 votes over the next most popular flower option.
FISCAL IMPACT AND FUNDING SOURCE
The cost of naming an official City flower could have elements of community engagement efforts, marketing, branding, a contest, or some other initiative tied to the implementation of the official flower designation. At this stage, there is no direct fiscal impact on the City's operating budget, but it would take time and effort to implement by staff.
ATTACHMENT(S)
1. Presentation
SELECTION OF OFFICIAL CITY FLOWER
March 4, 2024
ITEM 20.2. ATTACHMENT 1
• August 2023, Council requested that
a discussion take place at a future
meeting regarding this topic
• October 2023, the discussion took
place and Council supported the
naming of an official flower
• Late 2023, researched flower options
• January 2024, campaign launched,
and voting opened
• February 2024, voting closed
• More than 600 people cast their vote
for their favorite flower
HELP US CHOOSE THE CITY’S OFFICIAL FLOWER
ITEM 20.2. ATTACHMENT 1
FACTORS CONSIDERED FOR FLOWERS LISTED IN CAMPAIGN
Several flowers were researched with input given by a biologist to narrow the list of potential flowers down to six to vote on.
Staff encouraged residents, business owners, students
and others to vote for the flower that best symbolizes
the City of Rancho Cordova. Multiple factors were
considered, including things such as:
• Selecting a flower that is native to California
• Selecting a flower that is zoned for our climate
• The availability to purchase the flower in seed or in plant form
• Not selecting a flower that is endangered, in
threatened status, or is considered rare
• Not selecting a flower that is considered invasive
• Not duplicating an official flower in our region (or the State flower)
ITEM 20.2. ATTACHMENT 1
VOTING BREAKDOWN
95% of the people who participated cast their vote for one of the six flowers listed.
Baby Blue Eyes
(Nemophila menziesii)
34%
Sage
(Salvia clevelandii)
11%
Tidy Tips
(Layia platyglossa)
17%
Iris
(Iris douglasiana)
18%
Yarrow
(Achillea millefolium)
9%
Clarkia
(Clarkia unguiculata)
6%
The remaining 5% of the votes cast were write-in options.
ITEM 20.2. ATTACHMENT 1
WRITE-IN OPTIONS SUBMITTED
• 5% of the total votes cast were write-in options
o Of those, 19 different flowers were suggested
o California Poppy, Rose, and Lupine were suggested 3-4 times each and all others were suggested once. Those suggested multiple times are the official flowers of Roseville, Davis, and the State of California.
List of Write-in Options
Poppy (4)
State of California
Rose (3)
City of Roseville
Lupine (3)
City of Davis
Alstroemeria Blue/Red Spider
Lily
Calibrachoa California Fuchsia Checkerbloom Crepe Myrtle Dahlia Dandelion Elderflower Lily of the Valley Morning Glory Peony Pipevine Sunflower Yellow Begonia Yellow Sweet
Broom
ITEM 20.2. ATTACHMENT 1
FLOWER WITH THE MOST VOTES
Baby Blue Eyes received the most votes, leading by more than 100 votes over the next most popular flower option.
It is an annual herb that is native to California and
typically blooms from late winter until late spring to early summer. It grows along the American River Parkway.
• Low spreading, shrub-like plant
• Easy to start from seed
• Grows to 6-12 inches high and over a foot wide
• Attracts garden pollinators
• Can be used in containers, borders, in annual gardens, and rockeries
• Requires little maintenance
• Has moderate drought resistance
ITEM 20.2. ATTACHMENT 1
NEXT STEPS
• Select the official City of
Rancho Cordova flower
• Announce the flower on
National Flower Day
• Hold a planting
event/pass out seeds to
attendees
• Incorporate the flower in
future initiatives such as
beautification efforts,
art, education, etc.
ITEM 20.2. ATTACHMENT 1
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 20.3.
DATE: March 4, 2024
TO: Honorable Mayor and Council Members
FROM: Matt Tamayo, Chief of Police
SUBJECT: RANCHO CORDOVA POLICE DEPARTMENT UPDATE
RECOMMENDATION
Receive information.
RESULT OF RECOMMENDED ACTION
This item is for informational purposes only.
BACKGROUND
The Rancho Cordova Police Department (RCPD) will present an educational update. The presentation will include an update on the Crime Suppression Unit and technology in policing.
The Crime Suppression Unit (CSU) is a highly qualified team focused on addressing criminal activity in Rancho Cordova through proactive enforcement, investigations and partnerships. The CSU team for Rancho Cordova is a unique team for the Sheriff's Office and is an enhancement for RCPD funded from the Community Enhancement and Investment Fund, specifically Measure H. The presentation will also cover an update on technology-driven policing tools currently employed by RCPD, as well as forthcoming advancements in technology.
FISCAL IMPACT AND FUNDING SOURCE
There is no impact to the City's General Fund.
ATTACHMENT(S)
1. Presentation
Rancho Cordova Police Department Update
RANCHO CORDOVA
POLICE DEPARTMENT
2897 Kilgore Road
Rancho Cordova, CA 95670
916-875-9600
www.RanchoCordovaPD.com
March 4, 2024
ITEM 20.3. ATTACHMENT 1
RANCHO CORDOVA POLICE DEPARTMENT
Tonight’s Discussion
Program Updates:
• Crime Suppression Unit
• Technology Update
RCPD will be providing updates to Council every 3-6 months on specific programs going forward.
ITEM 20.3. ATTACHMENT 1
RANCHO CORDOVA POLICE DEPARTMENT
Crime Suppression Unit (CSU)
CSU is a highly qualified team focused on addressing criminal activity in Rancho Cordova through proactive enforcement, investigations, and partnerships started in 2015 through Community Enhancement & Investment Fund.
• 1 Sergeant and 4 Officers
• Sergeant has 20 years of experience (Homicide,
Major Narcotics, Child Abuse, Patrol)
• Hand-selected officers have 36 years of
combined Law Enforcement experience
• Narcotic and gang activity
• Felony crime investigations
• ShotSpotter
• Probation and Parole searches
• Search warrants and surveillance
• Fugitive Apprehension
• Risk assessment and security
• Partnerships
• Personnel multiplier
• Other duties as needed
ITEM 20.3. ATTACHMENT 1
RANCHO CORDOVA POLICE DEPARTMENT
Crime Suppression Unit (CSU)
Holiday FOZ Business District Deployment
CSU had an increased presence during the
holiday season - being utilized to
specifically combat the quality of life
issues that may be present in the FOZ
business district
ITEM 20.3. ATTACHMENT 1
RANCHO CORDOVA POLICE DEPARTMENT
CSU and POP – Holiday Deployments
December 20th Holiday Blitz Results
• 6 in-custody arrests
• 15 Misdemeanor citations
• 2 Trespass notices issued
• 4 Vehicle searches
• 30.7g of fentanyl
• $4,306.26 Recovered merchandise
ITEM 20.3. ATTACHMENT 1
RANCHO CORDOVA POLICE DEPARTMENT
CSU and POP – Holiday Deployments
January 5th Holiday Blitz Results
• 2 In-Custody Arrests
• 10 Misdemeanor Theft Citations
• 4 Trespass Notices Issued
• $776.07 In Recovered Merchandise
ITEM 20.3. ATTACHMENT 1
RANCHO CORDOVA POLICE DEPARTMENT
Recent CSU Investigations
1. CSU partnered with the sheriff’s office Gang
Suppression Unit (GSU)
• Investigation related to subjects who
were allegedly selling firearms in Rancho
Cordova and the surrounding areas
• 25 Firearms recovered
• Over $200,000 booked as evidence
• Two subjects arrested
2. Robbery Series spanning several months
• CSU partnered with Robbery Detectives
• Utilization of camera technology
• Two firearms recovered
• Two subjects arrested
ITEM 20.3. ATTACHMENT 1
RANCHO CORDOVA POLICE DEPARTMENT
CSU Community Involvement
• Community events
• Holiday events
• Special requests
ITEM 20.3. ATTACHMENT 1
RANCHO CORDOVA POLICE DEPARTMENT
Technology- Based Policing
Present:
Deployable Camera Trailers ShotSpotter
RCPD Drone Program BWC/ICC
• License Plate Readers
• Infrastructure: Significant upgrade
to fiber in 2018
- Increased Reliability
- Expanded Bandwidth
- Less susceptible to weather
ITEM 20.3. ATTACHMENT 1
RANCHO CORDOVA POLICE DEPARTMENT
Technology- Based Policing
Future:
DOT Camera Upgrades
(in-progress)
Real Time Information Center
ITEM 20.3. ATTACHMENT 1
RANCHO CORDOVA POLICE DEPARTMENT
Technology- Based Policing
Questions?
ITEM 20.3. ATTACHMENT 1