City of Rancho Cordova RFP for Environmental Engineering Firm Support Soil Remediation & Site Cleanup Plan Implementation at 10153 – 10175 Folsom Blvd Project Tetra Tech Proposal 8 Permit requirements; clearing and grubbing; demolition of structures and asphalt concrete pavement within excavation zone; dust monitoring; and other preparation needed before Phase 2. b. Phase 2 - Soil Excavation and Stockpile Testing. The excavated soils will be stockpiled onsite as shown in the 90% Plans and tested in accordance with the Site Cleanup Plan and Site Cleanup Plan Addendum.
Perimeter air monitoring for PCE will be conducted during this phase to protect residents from the surrounding neighborhoods from being exposed to potentially elevated concentrations of PCE while soil is being handled at the Site.
c. Phase 3: Potential Soil Treatment Activities. Following receipt of stockpile testing results, conduct soil treatment in accordance with the Site Cleanup Plan Addendum if deemed appropriate. d. Phase 4: Backfill and Compaction. Following Phase 3, excavated and potentially treated soil would be used to backfill and compact the excavation. This phase also includes grading, final cleaning, and hydroseeding.
2. Step 2: Short-Term SVE Remediation (Former Dry Cleaner and Sewer Line Area and Former Parking Lot Area): Short-term SVE will be implemented to treat residual PCE in soil vapor from 15 feet to up to 55 feet bgs for the “Former Dry Cleaner and Sewer Line Area” and from 5 to up to 55 feet bgs for the “Former Parking Lot Area”.
This step includes the following phases:
a. Phase 1: Permitting and SVE Well Installation. This phase includes permitting with SCEMD to drill and install the SVE wells and permitting with the AQMD to construct and operate the SVE equipment. b. Phase 2: SVE System Construction. This phase includes above-grade pipe installation from the SVE wells to the remediation equipment compound/location, connection of the SVE conveyance pipe to a trailer-mounted SVE treatment system, permitting with Sacramento Municipal Utility District (SMUD), and electrical installation including temporary power pole, main disconnect with meter, and distribution panel to power the SVE treatment trailer.
c. Phase 3: SVE Operation. This phase includes operating the SVE system for one month, including compliance sampling in accordance with AQMD permit requirements. d. Phase 4: SVE System Removal. This phase includes properly abandoning the SVE wells after completing confirmation soil vapor sampling discussed in Step 3.
3. Step 3: Confirmation Soil Vapor Sampling: Per the Site Cleanup Plan, three months after one month of SVE operation, confirmation soil vapor sampling will be conducted at the previous 21 soil vapor sampling locations where PCE soil vapor concentrations exceeded the San Francisco Bay RWQCB residential ESL.
4. Step 4: Project Close-Out Reporting: Prepare a comprehensive report to document the activities and results of the soil remediation at the Site and support the City in negotiating NFA with CVRWQCB.
The keys for successfully implementing the Project in accordance with agency and ECRG requirements include the following:
• Familiarity with the Site Cleanup Plan, Site Cleanup Plan Addendum, City’s technical specifications and plans for Step 1, and regulatory requirements/practices of all relevant agencies, so that work can be implemented per requirements and arranged/prioritized per identified critical paths and reduce the overall project schedule.
For example, permitting and SMUD coordination for Step 2 can proceed in parallel with Step 1 to expedite the project schedule.
• Familiarity with the Site and surrounding area conditions. For example, the slope immediately north of the Site boundary is not within the City’s property boundary. The slope should be maintained throughout the Project, with precautions taken particularly during Step 1. Perimeter air monitoring will be conducted by the environmental engineering firm during Step 1, so that the monitoring results can be used to modify work practices by the City’s engineering contractor, if needed, to minimize impacts to surrounding residents (e.g., additional soil wetting and/or placement of additional plastic sheeting on stockpiles). • Qualified technical resources allocated to the various aspects of the Project, such as engineering, geology/hydrogeology, construction management, health and safety, and project management, to ensure Project is conducted per the requirements and completed on schedule. • Efficient and effective communication with the City, including responding to any Requests for Information (RFI) from the City.
We believe the proposed Tetra Tech project team is the most qualified and has the most institutional knowledge of this project to complete this project for the City on-time and within budget.
ITEM 9.7. ATTACHMENT 2
City of Rancho Cordova RFP for Environmental Engineering Firm Support Soil Remediation & Site Cleanup Plan Implementation at 10153 – 10175 Folsom Blvd Project Tetra Tech Proposal 9 PROJECT SCOPE OF SERVICES
In accordance with the RFP and our firsthand knowledge of the project requirements, Tetra Tech proposes the following scope of services by task.
TASK A - SOIL REMEDIATION AND SITE CLEANUP PLAN IMPLEMENTATION AT 10153-10175 FOLSOM
BOULEVARD PROJECT CONSTRUCTION & SITE SAFETY SUPPORT
Tetra Tech will be responsible to ensure that the City’s engineering contractor will complete Step 1 (described in Project Understanding section) in accordance with the CVRWQCB-approved Site Cleanup Plan / Site Cleanup Plan Addendum, and City’s requirements. Tetra Tech will conduct the following under this task:
• Submit a HASP and a Perimeter Air and Dust Monitoring Plan to the City for review. The HASP and the Perimeter Air and Dust Monitoring Plan, included as Appendix A and Appendix B of the Site Cleanup Plan, respectively, will be updated based on the latest project understanding for this submittal. • Implement the HASP and Perimeter Air and Dust Monitoring Plan. • Oversee soil excavation, sewer line removal and generation of stockpiles A through J. • After soil excavation and stockpile construction, perform stockpile soil sampling in accordance with the Site Cleanup Plan. Stockpile soil sampling may be conducted as stockpiles are generated, if access allows, to expedite the project schedule.
• Oversee potential soil treatment consisting of options of soil aeration/windrowing, mixing in dry potassium permanganate to stockpiled soil prior to backfill, and offsite disposal and clean fill import. • Oversee backfill, compaction, grading, and hydroseeding. • Respond to any RFI from the City.
• Provide daily site inspections to ensure compliance with the Site Cleanup Plan and Site Cleanup Plan Addendum.
The estimated duration of this task is 115 working days, as stated in the RFP. The proposed Tetra Tech project team can meet this project schedule requirement.
TASK B – SOIL VAPOR EXTRACTION
Short-term SVE will be conducted for both the “Former Dry Cleaner and Sewer Line Area” and the “Former Parking Lot Area” in accordance with the Site Cleanup Plan (Step 2 in Project Understanding section). The SVE system will be operated for one month. Tetra Tech will conduct the following under this task:
• Prepare permit applications:
o Coordinate with SMUD for power drop.
o Prepare permit application to SCEMD for drilling and installation of SVE wells. o Prepare permit application to the AQMD for an air permit for the SVE system operation. • Support the City in preparing bid documents for procuring a California C-57 licensed driller for the SVE well installation and well abandonment after SVE operation.
• Oversee drilling and installation of SVE wells.
• Rent an SVE system trailer with carbon vessels for emission control. • Install above-grade piping to connect SVE wells to the SVE system trailer. • Startup and source test the SVE system. Prepare a source test report to the AQMD per permit requirement. • Operate the SVE system for one month (30 calendar days), including weekly compliance sampling per AQMD permit.
• Conduct carbon changeout including disposal of spent carbon, if needed. • After one-month of SVE operation, perform the following:
o Conduct waste profiling of spent or used granular activated carbon. o Disassemble and return rental SVE system, including offsite disposal/regeneration of used carbon. o Offsite disposal of condensate from SVE operations.
o Remove electrical connection, temporary power pole, and service. o Complete reporting to AQMD and cancel air permit.
• After completion of Task C, if the PCE soil vapor concentrations are below the soil vapor ESL for residential ITEM 9.7. ATTACHMENT 2
City of Rancho Cordova RFP for Environmental Engineering Firm Support Soil Remediation & Site Cleanup Plan Implementation at 10153 – 10175 Folsom Blvd Project Tetra Tech Proposal 10 use, the following will be performed:
o Prepare an SVE well abandonment permit application to SCEMD. o Oversee abandonment of SVE wells.
o Complete a well completion report to California Department of Water Resources (DWR) for SVE well abandonment.
SVE operation will be conducted for one month. Preparation activities for SVE operation including permitting, drilling, plumbing is estimated to take two months but is dependent on agency review time to approve permits, subcontractor availability, and weather conditions. As stated in the “Project Understanding” section, permitting should proceed in parallel with Task A to allow drilling and plumbing to start after completion of Task A to expedite the project schedule.
The proposed Tetra Tech project team can meet the described project schedule.
TASK C – CONFIRMATION SOIL VAPOR SAMPLING (POST-EXCAVATION EFFECTIVENESS SAMPLING) Under Task C, Tetra Tech will conduct post-excavation effectiveness sampling, i.e., confirmation soil vapor sampling, three months after completion of SVE operation for one month or 30 calendar days (Task B), in accordance with the Site Cleanup Plan. The following will be conducted:
• Conduct a survey to identify confirmation soil vapor sampling locations that will be co-located with the 21 previous soil vapor sampling locations.
• Install and retrieve Waterloo Membrane Samplers (WMS) for confirmation soil vapor sampling. The use of WMS is approved in the Site Cleanup Plan. This is the CVRWQCB-approved sampling technology that was used at the Site since 2019, which provides consistent quality of data for comparison purpose. It is less costly compared to the more rigorous approach of soil vapor monitoring point installation and sampling using Summa canisters, which requires additional trips for sampling and abandonment. • Laboratory analysis of the soil vapor samples collected using the WMS.
Please note that the Site Cleanup Plan requires this task to start “three months after the one-month SVE operation” (Section 4.0 of the Site Cleanup Plan). Tetra Tech will coordinate and schedule the sampling during the three-month waiting period to ensure timely completion of this task. The proposed Tetra Tech project team can meet this project schedule requirement.
TASK D – PROJECT CLOSE-OUT REPORTING
Tetra Tech will prepare a summary and project close-out report for submittal to the CVRWQCB to document the activities and results of soil remediation at the Site (Tasks A through C). If the confirmation soil vapor sampling results suggest the soil vapor PCE concentrations are lower than the San Francisco Bay RWQCB residential ESL, an NFA request will be included in the report. This report will be revised as needed per CVRWQCB’s comments.
Tetra Tech will prepare and submit a draft report to the City within 4 weeks after receiving laboratory results from Task C and prepare a final report within 2 weeks after receiving City’s comments on the draft report.
The RFP requires the project close-out report be submitted before August 2025 to comply with the DTSC ECRG grant requirements (the CVRWQCB required report submittal date is December 8, 2025.). The proposed Tetra Tech project team can meet this project schedule requirement if the City’s selected general engineering contractor completes Step 1 as stated in the “Project Understanding” section by November 2024 and in accordance with the Site Cleanup Plan and Site Cleanup Plan Addendum.
As requested in RFP Section 4.0, Tetra Tech will provide on-call support to the City in potential post-completion dispute (in particular Task A). Tetra Tech will provide assistance to the City upon request, including access to our records generated for this Project.
REQUIRED STATEMENTS
ASSURANCE OF DESIGNATED PROJECT TEAM
Tetra Tech will not substitute the proposed key project team members and subcontractors (if any) without prior written approval by the City.
ITEM 9.7. ATTACHMENT 2
City of Rancho Cordova RFP for Environmental Engineering Firm Support Soil Remediation & Site Cleanup Plan Implementation at 10153 – 10175 Folsom Blvd Project Tetra Tech Proposal 11 NO CONFLICT OF INTEREST
Tetra Tech is not aware of any official or employee of the City who has an interest, has been employed or retained to solicit or aid in the procuring of the resulting contract, nor that any such person will be employed by Tetra Tech in the performance of such contract without immediate divulgence of such fact to the City.
NON-COLLUSION
Tetra Tech’s proposal submittal is made without any previous understanding, agreement or connection with any person, firm, or corporation submitting a separate proposal for the same project and is in all respects fair, without outside control, conclusion, fraud or otherwise illegal action.
AIBILITY TO FULFILL THE IDENMNIFICATION AND INSURANCE REQUIREMENTS CONTAINED IN THE
SAMPLE CONTRACT
Tetra Tech is capable to fulfill the indemnification and insurance requirements contained in the Sample Contract, included as Attachment B of the RFP.
NON-DISCRIMINATION
Tetra Tech is compliant with the Non-Discrimination and Equal Opportunity provisions in Section 7.5 of the Sample Contract, included as Attachment B of the RFP.
EXCEPTION TO CITY’S SAMPLE AGREEMENT
Consistent with our previously approved agreements with the City, Tetra Tech proposes the addition of a new Section 6, Limit of Liability, to be added to the agreement:
Section 6. LIMIT OF LIABILITY. Regardless of any other terms herein to the contrary, City agrees that the Professional’s liability to City, including that of the Professional’s directors, officers, employees, agents and subcontractors, for all claims, suits, including, but not limited to, third party claims and suits, arbitrations or other proceedings arising from the performance of the Services under this Agreement, shall in no case exceed the amount of the applicable insurance coverage provided by the Professional under this Agreement, or in the case of breach of warranty/guarantee, the amount paid by City for the Services.
Professional shall not be liable to City, City’s employees, consultants, contractors, subcontractors, agents, or any other third parties for special, incidental, consequential, or penal losses or damages (including but not limited to lost profits and/or loss of use of the project or site that is the subject of this Agreement) under any circumstances.
ITEM 9.7. ATTACHMENT 2
CONTRACT NO.: 2024-39
Professional Services Agreement between April 2, 2024
City of Rancho Cordova and Tetra Tech, Inc.--Exhibit B Page 1 of 1
EXHIBIT B
COMPENSATION SCHEDULE
See Attached Compensation Schedule
ITEM 9.7. ATTACHMENT 2
TETRA TECH, INC
3101 Zinfandel Drive, Suite 200, Rancho Cordova, CA 95670 Tel 916.853.1800 Fax 916.853.1860 www.tetratech.com
March 19, 2024
Ms. Kristine Courdy, P.E.
City of Rancho Cordova
Department of Public Works
2729 Prospect Park Drive
Rancho Cordova, CA 95670
Re: Tetra Tech Cost Proposal - Environmental Engineering Firm Support of the Soil Remediation & Site Cleanup Plan Implementation at 10153 – 10175 Folsom Boulevard Project Dear Ms. Courdy:
Tetra Tech, Inc. (Tetra Tech) is pleased to provide this cost proposal to the City of Rancho Cordova (the City) in response to the City of Rancho Cordova (the City) Request for Proposal (RFP) released on February 5, 2024 for Environmental Engineering Firm Support of the Soil Remediation & Site Cleanup Plan Implementation at 10153 – 10175 Folsom Boulevard (the Site) Project (the Project).
The scope of work is stated in the “Project Scope of Services” section of our proposal submitted separately, and not repeated herein for the cost proposal to avoid any potential inconsistency. Cost assumptions for the proposed tasks are listed below.
Cost Assumptions
All Tasks:
• A markup of 8% is assumed on subcontractors (e.g., laboratories, surveyors, utility locators) and other direct costs (ODCs), per markup requirement of the Department of Toxic Substances Control (DTSC) Equitable Community Revitalization Grant (ECRG).
Task A – Soil Remediation and Site Cleanup Plan Implementation at 10153 – 10175 Folsom Boulevard Project Construction & Site Safety Support
• A duration of 115 working days (10-hour days) is assumed for the cost proposal per the RFP. It is assumed Tetra Tech will provide one field staff for this task. In addition, it is assumed the Tetra Tech construction manager, Mr. Keith Hoofard, will be onsite for 8 hours each week (23 weeks). Billing will be based on the labor rates in the cost proposal and actual working hours. • The 10-hour day assumption assumes Tetra Tech field staff will be onsite prior to and after the construction work (assumed to be 8 hours each day) for the following tasks:
o Prior to start of construction work:
Daily calibration of dust monitors and photoionization detectors (PIDs) Setup perimeter air monitoring stations
Setup daily field logs for air monitoring data recording o After completion of construction work:
Download logged data and store instruments.
Take down air monitoring stations.
• A qualified stormwater practitioner (QSP) will be provided by others. Stormwater monitoring, testing (if needed), and reporting will be conducted by others.
• One of the potential soil treatment options in the Site Cleanup Plan Addendum is soil aeration. It is assumed the aerated soil will be re-sampled to confirm soil can be reused and backfilled after aeration without addition of potassium permanganate. It is assumed up to 20 soil samples will be collected and analyzed for tetrachloroethylene for the aerated soil.
• Testing of clean import fill material from an offsite source and import of clean fill is not included.
ITEM 9.7. ATTACHMENT 2
• Offsite transportation and disposal (T&D) of existing soil is not included.
Task B - Soil Vapor Extraction
• The City will pay agency fees directly, such as fees charged by SMUD for power drop (if needed) and utility use, permit fee required by the Sacramento County Environmental Management Department (SCEMD) for SVE well installation and abandonment, and air permit fee required by the Sacramento Metropolitan Air Quality Management District (the AQMD).
• Spent granular activated carbon is profiled as non-hazardous for disposal purposes. • SVE conveyance pipe will be installed above grade.
• Cost includes offsite transportation and disposal of up to 500 gallons of condensate as non-hazardous wastewater.
• Replacement and changeout of up to 6,000 pounds of carbon is included. • An allowance of $5,000 is included for electrical work to connect from SMUD vault/power supply to the SVE system. Billing will be based on actual subcontractor costs. • Weekly compliance sampling for one month in accordance with the air permit is included. • Wastes from drilling are non-hazardous.
Task C - Confirmation Soil Vapor Sampling (Post-Excavation Effectiveness Sampling) • Waterloo Membrane Samplers can be installed using direct push technology, similar to previous soil vapor sampling conducted at the Site.
• Soil cuttings from Waterloo Membrane Sampler installation, if any, will be analyzed for volatile organic compounds to confirm it can be spread at the Site near the sampling locations. It is assumed soil cuttings can be spread at the Site and offsite disposal is not needed. • Soil vapor sampling can be completed in 6 field days.
Task D - Project Close-Out Reporting
• One round of comments and revisions to the project closeout report from the City and the Central Valley Regional Water Quality Control Board (CVRWQCB).
• The CVRWQCB will issue an unconditional No Further Action (NFA). • Any additional scope the CVRWQCB may require related to a conditional NFA is not included. • Tetra Tech will provide on-call support to the City in potential post-completion dispute. The level of effort is assumed to be up to 64 hours, or an allowance of $13,568.
Summary of Cost Proposal
Work will be performed on time-and-material basis with an estimated budget of $738,901. Please see cost breakdown attached. The labor rates shown in the cost breakdown are for calendar year 2024. Tasks B – E will likely extend to 2025. Tetra Tech will escalate labor rates starting January 1, 2025 (typically 4% - 4.5%), but will stay within the budget estimate.
Tetra Tech appreciates the opportunity to submit our proposal for this solicitation and we look forward to working with the City on this important project. If you have any questions on the proposal, please contact Betty Li at (916) 853- 4525.
Sincerely,
Tetra Tech
Benjamin Weink, PG Betty Li, PhD
Vice President and Department Manager Senior Environmental Engineer Government Assessment and Remediation 916.853.4525 | [email protected] 909.382.5120 | [email protected]
ITEM 9.7. ATTACHMENT 2
14‐Mar‐24 Page 1 of 1
Cost Proposal ‐ Support of Soil Remediation & Site Cleanup Plan Implementation at 10153‐10179 Folsom Blvd City of Rancho Cordova Attention: Ms. Kristine Courdy
Phases / Tasks
2,821 hrs 738,900.68 $
Te Hrly Rate Tot Est. Hrs Total Est. Cost Hours Cost Hours Cost Hours Cost Hours Cost Project Manager / B. Li $212.00 280.0 59,360.00 $ 52.0 $ 11,024.00 96.0 $ 20,352.00 10.0 $ 2,120.00 122.0 $ 25,864.00 Construction Manager /K. Hoofard $185.00 556.0 102,860.00 $ 246.0 $ 45,510.00 226.0 $ 41,810.00 10.0 $ 1,850.00 74.0 $ 13,690.00 Professional Geologist / G. Kuhl $185.00 97.0 17,945.00 $ ‐ ‐ $ 69.0 $ ‐ 12,765.00 ‐ $ 28.0 $ 5,180.00 Principal Civil Engineer, PE / F.Charles $233.00 8.0 $ ‐ 1,864.00 ‐ $ 8.0 $ ‐ 1,864.00 ‐ $ ‐ ‐ $ Principal Remediation Engineer $294.00 16.0 $ ‐ 4,704.00 ‐ $ 16.0 $ ‐ 4,704.00 ‐ $ ‐ ‐ $ Field Geologist $110.00 1,812.0 199,320.00 $ 1,184.0 $ 130,240.00 400.0 $ 44,000.00 86.0 $ 9,460.00 142.0 $ 15,620.00 H&S Lead $239.00 4.0 $ 956.00 4.0 $ ‐ 956.00 ‐ $ ‐ ‐ $ ‐ ‐ $ CADD/GIS $154.00 40.0 $ ‐ 6,160.00 ‐ $ ‐ ‐ $ ‐ ‐ $ 40.0 $ 6,160.00 Admin $98.00 8.0 $ 784.00 6.0 $ 588.00 1.0 $ 98.00 1.0 $ ‐ 98.00 ‐ $ Subtotal Tetra Tech Labor 2,821.0 hrs 393,953.00 $ 1,492.0 $ 188,318.00 816.0 $ 125,593.00 107.0 $ 13,528.00 406.0 $ 66,514.00‐‐Total Tetra Tech Labor $ 393,953.00 $ 188,318.00 $ 125,593.00 $ 13,528.00 $ 66,514.00 Total Est. Cost Cost Cost Cost Cost
Eurofins $ 22,977.00 $ 5,242.50 $ 5,944.50 $ ‐ 11,790.00 $ Pace Analytical $ 11,622.00 $ 10,472.00 $ 1,000.00 $ ‐ 150.00 $Presidio Systems $ ‐ 8,000.00 $ $ ‐ 8,000.00 $ ‐ $GPRS $ ‐ 5,000.00 $ $ 2,500.00 $ ‐ 2,500.00 $Cascade Drilling $ ‐ 139,125.00 $ $ ‐ 139,125.00 $ ‐ $Calvada $ ‐ 9,300.00 $ $ 5,100.00 $ ‐ 4,200.00 $Carbon Bulk Sales $ ‐ 20,000.00 $ $ ‐ 20,000.00 $ ‐ $Shoreline Environmental $ ‐ 4,000.00 $ $ ‐ 4,000.00 $ ‐ $TEG‐NorCal $ ‐ 16,200.00 $ ‐ $ $ ‐ 16,200.00 $ Subtotal Subcontractors $ 236,224.00 $ 15,714.50 $ 185,669.50 $ ‐ 34,840.00 $ Markup $ 18,897.92 8.00% 1,257.16 $ $ 14,853.56 $ 2,787.20 ‐‐Total Subcontractors $ 255,121.92 $ 16,971.66 $ 200,523.06 $ ‐ 37,627.20 $ Total Est. Cost Cost Cost Cost Cost
Field Supplies $ 1,445.00 $ 450.00 $ 980.00 $ ‐ 15.00 $ Field Equipment Rental $ 28,777.00 $ 21,907.00 $ 5,880.00 $ ‐ 990.00 $Field Truck $ 15,300.00 $ 10,370.00 $ 4,250.00 $ ‐ 680.00 $Conveyance Piping Materials $ ‐ 5,000.00 $ $ ‐ 5,000.00 $ ‐ $SVE System Rental $ ‐ 32,450.00 $ $ ‐ 32,450.00 $ ‐ $Landfill Dumping Fee $ ‐ 200.00 $ $ ‐ 200.00 $ ‐ $ Subtotal Other Direct Costs $ 83,172.00 $ 32,727.00 $ 48,760.00 $ ‐ 1,685.00 $ Markup $6,653.76 8.00% $2,618.16 $3,900.80 $134.80
‐‐Total Other Direct Costs $ 89,825.76 $ 35,345.16 $ 52,660.80 $ ‐ 1,819.80 $ Project/Task ‐‐Total $ 738,900.68 $ 240,634.82 $ 378,776.86 $ 52,975.00 $ 66,514.00PROJECT Total $ 738,900.68 Project Cost Summary
Project Total Task A ‐ Soil
Remediation Support
Tetra Tech Labor
Task B Soil Vapor
Extraction
Task C ‐ Confirmation
Soil Vapor Sampling
Task D ‐ Project Close‐
Out Reporting
SubcontractorsOther Direct Costs
Tetra Tech Confidential InformationPrinted 3/15/2024
TT Cost-Price Model
Proposal
ITEM 9.7. ATTACHMENT
2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 10.1.
DATE: April 2, 2024
TO: Honorable Mayor and Council Members
FROM: Darcy Goulart, Planning Manager
SUBJECT: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO
CORDOVA FOR THE SECOND AMENDMENT TO THE
DEVELOPMENT AGREEMENT BETWEEN THE CITY OF RANCHO
CORDOVA AND CRESLEIGH HOMES CORPORATION RELATIVE TO
THE SUNRIDGE LOT J PROJECT
RECOMMENDATION
Waive the first reading and introduce the Ordinance.
RESULT OF RECOMMENDED ACTION
The Ordinance would come back for a second reading and adoption at the next Regular City Council meeting. Adoption of the Ordinance would amend the Development Agreement (DA) for Sunridge Lot J which would modify the terms of the DA as listed in Section 5.2 from an expiration date of June 18, 2024, to June 18, 2029.
BACKGROUND
The original Sunridge Lot J project was approved in February 2006, which included a Development Agreement (DA). The first amendment to the DA was approved on May 19, 2014, which extended the DA from 2021 to 2024, updated impact fees, established a phasing plan and made minor revisions to some exhibits.
PROJECT ANALYSIS
The proposed amendment to the Development Agreement would modify the terms of the DA as listed in Section 5.2 from an expiration date of June 18, 2024, to June 18, 2029 (Attachment 3).
This would provide sufficient time for the applicant to complete the last portion of the Sunridge Lot J project. The originally approved project has not changed and all other terms of the DA remain unchanged.
At the Regular Planning Commission meeting on March 27, 2024, the Commission recommended that the City Council adopt the Ordinance for the Second Amendment to the DA for the Sunridge Lot J project.
ENVIRONMENTAL ANALYSIS
City Council Staff Report - Page 2 of 2
The project is exempt from further environmental review under the general rule in California Environmental Quality Act (“CEQA”) Guidelines section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The proposed action is exempt from CEQA because the only change is an extension of the term, and it can therefore be seen with a certainty that there will be no significant effect on the environment.
FISCAL IMPACT AND FUNDING SOURCE
There is no fiscal impact.
ATTACHMENT(S)
1. Ordinance
2. Exhibit A to the Ordinance - Second Amendment to DA
ITEM 10.1. ATTACHMENT 1
Ordinance No. XX-2024 Page 1 of 3
CITY OF RANCHO CORDOVA
ORDINANCE NO. XX-2022
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA
ADOPTING A SECOND AMENDMENT TO THE DEVELOPMENT AGREEMENT FOR THE
SUNRIDGE LOT J PROJECT
THE CITY COUNCIL OF THE CITY OF RANCHO CORDOVA ORDAINS AS FOLLOWS:
SECTION 1. Recitals.
A. In order to strengthen the public planning process, encourage private participation in comprehensive planning and reduce the economic risk of development, the Legislature of the State of California adopted Section 65864, et seq., of the Government Code (the "Development Agreement Statute"), authorizing the City, and any person having a legal or equitable interest in the real property, to enter into a development agreement and establish certain development rights in the property, which is the subject of the development project application. Pursuant to Government Code section 65868, Development Agreements may be amended by mutual assent of the parties.
B. On May 15, 2006, the City and Cresleigh Homes Corporation entered into a Development Agreement for the Sunridge Lot J Project, consisting of 82 acres of low-density residential development (Ordinance No. 21-2006). The Sunridge Lot J Project is located at the southeast corner of Douglas Road and Rancho Cordova Parkway (hereinafter known as the “Property”).
C. On April 17, 2006, the City approved an Initial Study and a Mitigated Negative Declaration (“MND”) for the Tentative Subdivision Map of the Sunridge Lot J Project, pursuant to the California Environmental Quality Act (“CEQA”). In the Initial Study and MND, the City concluded that the Project would not have a significant impact on the environment due to the mitigation measures adopted by the City in the SDCP/SRSP EIR and the MND. All environmental impacts were reviewed and addressed at the time the Project was approved. All recitals and findings of determination in Ordinance No. 21-2006, which adopted the Development Agreement, are still accurate and relevant to this Amendment.
D. On May 19, 2014, the City Council adopted Ordinance No. 10-2014, which was recorded in the Official Records of Sacramento County as Book 20140723 Page 0827. The Ordinance amended certain sections of the Development Agreement including certain project approvals, the term of the Development, park development, and dedication obligations, among other material terms.
E. Pursuant to Government Code section 65868, the City and Landowner desire to modify the Development Agreement to extend the term of the Development Agreement to June 18, 2029.
F. On ___, 2024, the City Council, as the legislative body for the purposes of Development Agreement approval, held a properly noticed public hearing pursuant to Government Code section 65867 and considered all comments received in writing and all testimony received at the public hearing. Following the public hearing, the Applicant is required to pay all costs associated with processing of the Second Amendment and maintain a minimum $5,000 deposit with the City for Development Agreement compliance review as the Project builds out.
ITEM 10.1. ATTACHMENT 1
Ordinance No. XX-2024 Page 2 of 3
SECTION 2. Findings.
Therefore, on the basis of: (a) the foregoing recitals, which are incorporated herein; (b) the City of Rancho Cordova’s General Plan and General Plan EIR; (c) the SDCP/SRSP EIR; and (d) the Sunridge Lot J MND, the City Council finds and determines that:
A. The Second Amendment to the Development Agreement is consistent with the objectives, policies, general land uses and programs specified and contained in the City’s General Plan in that: (a) the Project remains predominantly low-density residential and consistent with the General Plan and Zoning Code; (b) the only change made to the Development Agreement is to extend the term under the same terms and conditions previously approved.
B. Because the Second Amendment only extends the term of the Development Agreement, it is compatible with the uses authorized in, and the regulations prescribed for, the land use area in which the Property is located.
C. The Second Amendment to the Development Agreement is in conformity with public convenience, general welfare and good land use policies in that the Second Amendment will continue to implement land use guidelines set forth in the General Plan and help fund infrastructure needed to serve new development.
D. The Second Amendment will not be detrimental to the health, safety, and general welfare in that the Project will proceed in accordance with the programs and policies of the General Plan.
E. The Second Amendment will not adversely affect the orderly development of property, or the preservation of property values, in that the amendment is consistent with the General Plan.
F. The Second Amendment is consistent with and includes the substantive elements of Government Code sections 65864 through 65869.5 and has been processed consistent with all the procedural requirements thereof.
SECTION 3. Approval of Second Amendment to Development Agreement. The City Council hereby approves the Second Amendment to the Development Agreement, attached to this Ordinance and incorporated herein by reference as Exhibit A, and authorizers the City Manager to sign the amended Development Agreement after the effective date of this Ordinance.
SECTION 4. CEQA. Approval of this Ordinance Amendment is exempt from further environmental review under the general rule in California Environmental Quality Act (“CEQA”) Guidelines section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The proposed Ordinance is exempt from CEQA because the only change is an extension of the term and it can therefore be seen with a certainty that there will be no significant effect on the environment.
SECTION 5. Recordation. Within ten (10) days after the Second Amendment to the Development Agreement is executed by the City Manager, the City Clerk shall submit the Amendment to the County Recorder for recordation.
SECTION 6. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance
ITEM 10.1. ATTACHMENT 1
Ordinance No. XX-2024 Page 3 of 3
are severable. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.
SECTION 7. Effective Date. Within fifteen (15) days after adoption, a Summary of this Ordinance shall be published once in the Grapevine Independent, or the Sacramento Bee, a newspaper of general circulation printed and published in Sacramento County and circulated in the City of Rancho Cordova, in accordance with Government Code section 36933. This Ordinance shall take effect 30 days after its adoption and, pursuant to Government Code section 66017(a), the fees established hereby shall be effective 60 days after the adoption of this Ordinance.
PASSED AND ADOPTED, by the City Council of the City of Rancho Cordova this ____ day of _______________ 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
David Sander, Mayor
ATTEST:
_____________________
Stacy Leitner, CMC
City Clerk
ITEM 10.1. ATTACHMENT 2
Exhibit A to the Ordinance
ITEM 10.1. ATTACHMENT 2
Exhibit A to the Ordinance
ITEM 10.1. ATTACHMENT 2
Exhibit A to the Ordinance
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 12.1.
DATE: April 2, 2024
TO: Honorable Mayor and Council Members
FROM: Albert Stricker, Public Works Director
Kristine Courdy, Senior Civil Engineer
SUBJECT: CORRIDOR ENHANCEMENT PLAN PROJECT UPDATE
RECOMMENDATION
Receive the presentation and provide feedback.
RESULT OF RECOMMENDED ACTION
Staff will incorporate feedback into the Corridor Enhancement Plan and return with the final version for City Council review and approval.
BACKGROUND
The City of Rancho Cordova desires to have cohesive gateway entryways and corridors in the City that portray a sense of storytelling and placemaking. Rancho Cordova General Plan Action ID.2.3.2 recommends establishing a gateway program to create a sense of entry at key locations throughout the City and promote wayfinding throughout the community. Therefore, it is proposed to develop the Corridor Enhancement Plan to establish a guide and concept plan for enhancing six City entryways and corridors. The Corridor Enhancement Plan will focus on aesthetic improvements including signage, streetscapes and complete street elements. The scope of work includes community outreach to solicit feedback on the opportunities for enhancement, design concepts, and the overall plan.
On September 6, 2022, the City Council awarded a contract to Dewberry Engineer's, Inc. to complete the Corridor Enhancement Plan. As part of the project, there has been the following community outreach performed: conducted two online surveys with 200 respondents and hosted two community meetings where about 25 residents attended and shared feedback. Staff will present the project and proposed next steps.
FISCAL IMPACT AND FUNDING SOURCE
Funding for this project is captured in the Fiscal Year 2023-25 Capital Improvement Plan budget. This plan does not impact the City's General Fund.
ATTACHMENT(S)
1. Presentation
City Council
Presentation
4/2/2024
ITEM 12.1. ATTACHMENT 1
2 PROVIDE OUTREACH UPDATE
PRESENT PROPOSED CORRIDOR THEMES AND PALETTE
RECEIVE INPUT FROM COUNCIL ON PROPOSED
CORRIDOR THEMES AND PALETTE
PRESENT NEXT STEPS
GOALS OF THIS
PRESENTATION
ITEM 12.1. ATTACHMENT 1
3 PROJECT
OVERVIEW
ITEM 12.1. ATTACHMENT 1
4 PLAN GOALS
DEVELOP A SET OF DESIGN
OPTIONS FOR CORRIDOR
ENHANCEMENTS
Create a sense of place and
community identity
Support pedestrian and
cyclist friendly corridors
Prioritize improvements
Identify funding opportunities
ITEM 12.1. ATTACHMENT 1
5 6 PROJECT
CORRIDORS
Bradshaw Road
Old Placerville Road
Routier Road
Mather Field Road
Zinfandel Drive
Sunrise Boulevard
ITEM 12.1. ATTACHMENT 1
6 6 PROJECT
CORRIDORS
Bradshaw Road
Old Placerville Road
Routier Road
Mather Field Road
Zinfandel Drive
Sunrise Boulevard
EXAMPLES OF A TYPICAL PROJECT CORRIDOR
ITEM 12.1. ATTACHMENT 1
7 PROJECT SCHEDULE AND PROCESS
Phase 1
Kick-off & Data
Collection
Start Spring 2023 Fall 2023 Winter 23/24 Spring 2024
Phase 2
Public Outreach
Phase 3
Design Concepts
Phase 4
Draft Corridor
Enhancement Plan
Phase 5
Draft & Final Plans
Round 1
Engagement
Public Workshop
Round 1
Engagement
Online Survey with
Mapping Tool
Round 2
Engagement
City Staff
Workshop/Design
Charrette
Round 2
Engagement
Pop-up
Community
Events
Round 2
Engagement
Online Survey
Round 3
Engagement
City Council
Presentation
Round 3
Engagement
Community
Meeting
Round 3
Engagement
Final Plan
Adopted by
Council
WE ARE HERE
ITEM 12.1. ATTACHMENT 1
8 COMMUNITY OUTREACH
Public Workshop #1 (March 2, 2023)
12 attendees
Online Survey #1 (April 28-June 12)
101 responses
Public Workshop #2 (November 15, 2023)
10 attendees
Online Survey #2 (January 30-March 16)
96 responses
ITEM 12.1. ATTACHMENT 1
9 SUMMARY OF COMMUNITY COMMENTS
Themes
More Trees and Better Landscaping
Safety Concerns for Pedestrian and Bike Facilities
Screening and Wayfinding
Monument Signage
Community Art
EXAMPLE DISPLAY WITH PUBLIC COMMENTS
ITEM 12.1. ATTACHMENT 1
10 THEMES AND
PALETTE
ITEM 12.1. ATTACHMENT 1
11 DESIGN THEMES
ITEM 12.1. ATTACHMENT 1
12 PALETTE
COHESIVE CITY PALETTE OF LANDSCAPE PLANTING ANDMATERIALS APPLIED TO THE 6 CORRIDORS AND HIGHWAY INTERCHANGES.
ITEM 12.1. ATTACHMENT 1
13 PLACEMAKING
ITEM 12.1. ATTACHMENT 1
14 NEXT STEPS
ITEM 12.1. ATTACHMENT 1
15 NEXT STEPS
INCORPORATE CITY COUNCIL FEEDBACK TO FINALIZE
CITY PALETTE LANDSCAPE TOOLKIT
CORRIDOR RENDERING 2
SAMPLE DESIGN TOOLKIT
• DESIGN TOOLKIT
• CORRIDOR ENHANCEMENT REPORT
• PRIORITIZE IMPROVEMENTS AND PURSUE GRANTS
.
ITEM 12.1. ATTACHMENT 1
16 CITY COUNCIL INPUT
CORRIDOR, HIGHWAY AND COMMUNITY THEMES.
ITEM 12.1. ATTACHMENT 1
MEMORANDUM
City Council Staff Report - Page 1 of 3
ITEM 12.2.
DATE: April 2, 2024
TO: Honorable Mayor and Council Members
FROM: Kim Juran, Administrative Services Director
SUBJECT: FISCAL YEAR 2023-2024 MID-YEAR FINANCIAL UPDATE REPORT
RECOMMENDATION
Receive the Fiscal Year 2023-24 Mid-Year Financial Report.
RESULT OF RECOMMENDED ACTION
The Fiscal Year 2023-24 Mid-Year Financial Report provides the City Council with the City's financial performance as of the mid-year point for the current fiscal year.
BACKGROUND
The City Council approved Operating Budget serves as the annual plan and resource allocation that guides and ensures implementation of City Council policies and priorities. The budget implements the vision and direction for the range of services that meet the needs of the community.
The Fiscal Year 2023-24 operating budget is the first year of the two-year budget adopted in June 2023.
The mid-year financial review analyzes City finances at the halfway point in the fiscal year to gauge overall performance. While the benchmark of the mid-year financial review is an analysis of revenues and expenditures through December 31, 2023, it is necessary to continue to analyze the finances through the February timeframe due to the delay in the receipt of major City revenues such as property tax and sales tax.
City finances appear to be trending mostly as expected at the mid-year point, demonstrating stability in overall revenues and adherence with the expenditure plan, with some exceptions.
Revenues continue to demonstrate stability, although a slowdown from prior year gains is being noted. The attached 2023-24 Mid-Year Financial Report as of December 31, 2023, offers a detailed summary of revenue and expenditure for the General Fund, the City's primary operating fund.
General Fund
The General Fund serves as the primary operating fund for the City, supporting essential services such as public safety, neighborhood services, and community development. It is funded primarily through revenue sources like property taxes, sales taxes, and various fees.
City Council Staff Report - Page 2 of 3
The General Fund budget is a reflection of the City's priorities, with allocations made to ensure the delivery of critical services while maintaining fiscal responsibility.
Revenues
Property taxes represent the largest revenue source for the City, comprising 31% of the 2023- 24 general fund revenue budget. Due to the delayed nature on which the property tax roll is calculated, current year property tax figures represent assessed value increases captured in prior fiscal years. As such, property tax revenues are anticipated to end the year 7% above prior year actuals. It should be noted that an overall slowdown in the housing market is having an impact on assessed values and will minimize future revenue growth in this category.
Sales tax is the second-largest revenue source for the City's General Fund at 29% of the revenue budget. This amount does not include the City's ½ cent Community Enhancement Fund sales tax that is accounted for separately from the rest of the City's General Fund operating budget per City Council direction. While the overall economy remains strong, inflationary pressures have lessened and brought the cost of consumer goods downward, including fuel. In addition, consumer spending, while still strong, has slowed in comparison to recent years, causing sales tax projections to be below budget. That said, these trends could change during the second half of the fiscal year and will continue to be monitored closely.
The Transient Occupancy Tax (TOT), also known as the hotel/motel tax, is derived from a 12% surcharge applied to room rates in the City's hotels. TOT revenue contributes 5% to the total General Fund revenue. In the first half of Fiscal Year 2023-24, revenues are trending slightly above this same time last year and are on track to meet the budget amount.
The Utility Users Tax (UUT) is a voter-approved tax applied to utility bills, including electricity, gas, water, and telecommunications, contributing 5% to the total General Fund Revenue. For Fiscal Year 2023-24, UUT revenues are currently trending lower than the projected budgeted amount. However, an upcoming UUT audit and implementation of a new software system for collecting UUT are expected to improve revenue collection over the coming months.
The Federal Reserve's series of interest rate increases over the past two years, aimed at curbing inflation, have resulted in higher returns to the City's investment accounts. Based on current projections, it is anticipated that interest earnings will exceed the budget at year-end, offsetting revenue losses in other categories.
Building permit revenue continues to show strength, with residential permits exceeding budget assumptions. New subdivisions such as Arista Del Sol by Woodside Homes, as well as the first new subdivision in the Suncreek Specific Plan, Grantline 220 by Lennar, are contributing to the increase in residential homes. Commercial permits remain stable, although revenues are slightly lower than initially projected. The moratorium in the Stone Creek area is expected to result in slightly lower revenues than originally budgeted. However, with the issuance of permits for two buildings in the North Point Industrial area, Sunrise Crossing apartments, and ongoing tenant improvements, along with additional projects in the pipeline, revenues remain stable and not concerning. Overall, building permit revenues are anticipated to meet or exceed the budget at year-end.
Expenditures
The majority of expenditures for Fiscal Year 2023-24 are falling within or under budget. The City’s largest expenditure is its contract with the Sacramento County Sheriff's Office for the provision of public safety services, which is approximately 40% of the General Fund budget.
City Council Staff Report - Page 3 of 3
This contract is currently trending to come in well below the budget as a result of staffing vacancies.
Legal services is an expenditure area that is trending above budget as a result of ongoing litigation. Staff is currently optimistic that these excess legal expenses can be absorbed by savings in other areas of the budget but will closely monitor and make adjustments closer to year-end, if warranted.
Community Enhancement and Investment Fund
The City’s two voter approved add-on sales tax measures, Measures H and R, are accounted for separately from the General Fund analysis above. In Fiscal Year 2023-24, the City budgeted Measure H and R sales tax revenues to come in at $12.5 million each respectively, based on estimates at that time. In line with the economic changes noted for sales tax earlier in this report, current estimates anticipate Measure H and R revenues coming in at around $11.7 million. Staff will monitor the expenditure side for opportunities for savings that minimize impact on the overall programs being funded by these two initiatives in the coming months.
FISCAL IMPACT AND FUNDING SOURCE
No fiscal impact.
ATTACHMENT(S)
1. Fiscal Year 2023-24 Mid-Year Financial Update
2. Presentation
Fiscal Year
2019-20 Actual
Fiscal Year
2020-21 Actual
Fiscal Year
2021-22 Actual
Fiscal Year
2022-23 Actual
Fiscal Year
2023/24 Budget
FY 2023/24
Actuals Thru
12/31/23
2023/24 Actuals
Thru 2/28/2024
Revenues
Property Taxes 18,363,685 19,563,172 21,038,442 22,690,465 24,303,550 145,332 13,221,603 Sales Tax 16,653,873 20,163,561 21,231,120 21,295,726 22,362,750 8,851,027 11,202,544 Transient Occupancy Tax 2,957,138 2,744,479 3,863,347 4,102,253 4,225,000 1,839,341 2,343,362 Utility Users Tax 3,361,479 3,558,252 3,522,614 4,026,993 3,610,000 1,269,657 2,119,110 Other Taxes 2,674,735 2,805,911 3,307,617 3,283,329 3,160,812 44,473 46,025 Franchise Fees 2,195,482 2,036,397 2,457,198 2,710,389 2,695,000 661,391 1,030,604 Licences, Permits, and Fees 4,404,670 4,848,082 5,458,080 5,598,263 4,833,000 2,382,192 3,453,788 Fines and Forfeitures 1,304,956 1,323,127 806,550 905,204 935,050 326,058 436,828 Use of Money and Property 3,136,541 -681,901 -4,189,918 1,587,957 1,035,000 705,758 762,399 Intergovernmental Revenue 1,092,458 2,468,750 2,891,354 932,309 427,026 3,981 104,283 Charges for Services 5,000,760 4,863,118 6,400,248 6,148,148 7,331,978 3,142,529 3,989,602 Other Revenue 95,959 225,746 175,623 312,641 106,000 109,548 134,037 Transfers In 279,984 239,024 1,700,000 2,447,202 2,422,682 1,185,840 1,581,120 Total Revenues $61,521,720 $64,157,718 $68,662,275 $76,040,879 $77,447,848 $20,667,127 $40,425,305 Expenditures
Salaries and Benefits 8,635,985 9,179,523 10,990,696 11,828,079 15,513,556 6,478,462 7,927,452 Operating Costs 30,776,900 35,467,897 35,592,424 37,934,194 43,351,407 18,143,796 22,162,941 Capital 994,923 327,175 1,073,579 15,750,415 - -
Debt Service/Revenue Neutrality 9,321,866 9,617,177 9,719,844 9,816,752 10,239,608 - 5,119,804 Transfers Out 8,418,400 9,198,929 7,554,498 18,731,524 8,198,650 3,892,404 5,671,919 Total Expenditures $58,148,074 $63,790,701 $64,931,041 $94,060,964 $77,303,221 $28,514,662 $40,882,117 Fiscal Year 2023-24
General Fund Mid-Year Financial Update
ITEM 12.2. ATTACHMENT 1
FISCAL YEAR 2023-24
Mid-Year Review
CityOfRanchoCordova.org
ITEM 12.2. ATTACHMENT 2
Fiscal Year 2023-24 Mid-Year Analysis
• Fiscal Year 2023-24 is the first year of the two-year budget adopted in June 2023.
• The mid-year financial review analyzes city finances for the December through February time frame due to the delay in receipt of major revenues • City finances remain strong, although growth in certain revenues is showing signs of a slowdown
ITEM 12.2. ATTACHMENT 2
General Fund Revenues
Fiscal Year
2019-20 Actual
Fiscal Year
2020-21 Actual
Fiscal Year
2021-22 Actual
Fiscal Year
2022-23 Actual
Fiscal Year
2023/24 Budget
FY 2023/24
Actuals Thru
12/31/23
Revenues
Property Taxes 18,363,685 19,563,172 21,038,442 22,690,465 24,303,550 145,332 Sales Tax 16,653,873 20,163,561 21,231,120 21,295,726 22,362,750 8,851,027 Transient Occupancy Tax 2,957,138 2,744,479 3,863,347 4,102,253 4,225,000 1,839,341 Utility Users Tax 3,361,479 3,558,252 3,522,614 4,026,993 3,610,000 1,269,657 Other Taxes 2,674,735 2,805,911 3,307,617 3,283,329 3,160,812 44,473 Franchise Fees 2,195,482 2,036,397 2,457,198 2,710,389 2,695,000 661,391 Licences, Permits, and Fees 4,404,670 4,848,082 5,458,080 5,598,263 4,833,000 2,382,192 Fines and Forfeitures 1,304,956 1,323,127 806,550 905,204 935,050 326,058 Use of Money and Property 3,136,541 -681,901 -4,189,918 1,587,957 1,035,000 705,758 Intergovernmental Revenue 1,092,458 2,468,750 2,891,354 932,309 427,026 3,981 Charges for Services 5,000,760 4,863,118 6,400,248 6,148,148 7,331,978 3,142,529 Other Revenue 95,959 225,746 175,623 312,641 106,000 109,548 Transfers In 279,984 239,024 1,700,000 2,447,202 2,422,682 1,185,840 Total Revenues $61,521,720 $64,157,718 $68,662,275 $76,040,879 $77,447,848 $20,667,127 ITEM 12.2. ATTACHMENT 2
• Fiscal Year 2023-24 property tax revenues are trending 7% above prior year due to assessed value increases
experienced in recent years
• Property tax revenues for FY23-24 are projected to meet budget expectations
• Higher interest rates are having an impact on home sales as activity during the first half of the fiscal year showed a significant slowdown
Property Transfer Tax
• First installment in FY 23-24: $202K vs $367K in FY 22-23 • Down 45% from a year ago at this time
Revenues: Property Tax
ITEM 12.2. ATTACHMENT 2
Revenues: Sales Tax
• Fiscal Year 2023-24 Budget: $22.3 Million (5% increase over FY 22- 23 actuals)
• Inflationary pressures have lessened and brought the
overall cost of many consumer goods down, including
fuel
• Consumer spending remains strong but not as robust as prior years
• Current YTD estimates anticipate sales tax coming in
approximately $1.5M below budget
• Unanticipated one-time payments could improve the
current forecast
ITEM 12.2. ATTACHMENT 2
Revenues: Building Permits
Residential Permits
• Revenue exceeding budget assumptions
• 417 permits issued in the first half of FY23-24
New residential subdivisions under construction:
• Arista Del Sol by Woodside Homes
• First new subdivision in the Suncreek Specific Plan,
Grantline 220 by Lennar
Commercial Permits
• Revenues are slightly lower than initially projected
• The moratorium is expected to result in slightly lower revenues than originally budgeted
• Issuance of permits for two buildings in the North Point Industrial area, Sunrise Crossing apartments, and ongoing tenant improvements, along with additional projects in the pipeline
ITEM 12.2. ATTACHMENT 2
• Transient Occupancy Tax trending slightly above same time last year and anticipated to end the year around projected budget of $4.2 Million
• Investment earnings are on track to exceed the budget as higher interest rates persist further into the fiscal year • Overall, General Fund revenues are performing as expected and are anticipated to end the year close to the budget Other Revenues
ITEM 12.2. ATTACHMENT 2
General Fund Expenditures
Fiscal Year
2019-20 Actual
Fiscal Year
2020-21 Actual
Fiscal Year
2021-22 Actual
Fiscal Year
2022-23 Actual
Fiscal Year
2023/24 Budget
FY 2023/24
Actuals Thru
12/31/23
Salaries and Benefits 8,635,985 9,179,523 10,990,696 11,828,079 15,513,556 6,478,462 Operating Costs 30,776,900 35,467,897 35,592,424 37,934,194 43,351,407 18,143,796 Capital 994,923 327,175 1,073,579 15,750,415 - -
Debt Service/Revenue Neutrality 9,321,866 9,617,177 9,719,844 9,816,752 10,239,608 - Transfers Out 8,418,400 9,198,929 7,554,498 18,731,524 8,198,650 3,892,404 Total Expenditures $58,148,074 $63,790,701 $64,931,041 $94,060,964 $77,303,221 $28,514,662 ITEM 12.2. ATTACHMENT 2
Expenditures
• General Fund expenditures in total are trending below budget as of the mid-year review
• Personnel costs are trending below budget
• Contract with Sac County Sheriff is trending below budget as a result of staffing vacancies
• Legal services are expected to exceed the budget as result of ongoing litigation and will be closely monitored
• General Fund expenditures are expected to remain within the current budget amount at year-end
ITEM 12.2. ATTACHMENT 2
Community Enhancement & Investment Fund
Measure H and R revenues were each budgeted at $12.5
Million
• Revised estimates anticipate revenues to be closer to $11.7 Million
• Staff will monitor the expenditure side for opportunities for savings with minimal impact to overall programs
being funded
ITEM 12.2. ATTACHMENT 2
MEMORANDUM
City Council Staff Report - Page 1 of 2
ITEM 12.3.
DATE: April 2, 2024
TO: Honorable Mayor and Council Members
FROM: Kim Juran, Administrative Services Director
SUBJECT: AMERICAN RESCUE PLAN ACT (ARPA) UPDATE
RECOMMENDATION
Receive presentation and provide input.
RESULT OF RECOMMENDED ACTION
This presentation provides the City Council with an American Rescue Plan Act (ARPA) update and provides an opportunity for input on proposed community projects.
BACKGROUND
On May 10, 2021, the U.S. Department of the Treasury announced the launch of the Coronavirus State and Local Fiscal Recovery Funds, established by the American Rescue Plan Act of 2021 (ARPA), to provide $350 billion in emergency funding for state, local, territorial, and tribal governments. The Treasury also released guidance on the ways funds can be used to respond to acute pandemic-response needs, fill revenue shortfalls among state and local governments, and support the communities and populations hit the hardest by the COVID-19 crisis.
The City of Rancho Cordova's total allocation is $15,588,333. These funds can be used for costs incurred beginning March 3, 2021. Plans for the use of the ARPA funds must be finalized by the end of 2024 and all funds must be expended by the end of 2026.
The City Council approved an initial allocation of ARPA funds in June 2022. This initial allocation disbursed funds across four major categories:
• COVID-19 Response & Recovery/Economic Development/Community Development:
$4.85 million
• Affordable Housing/Homelessness/Assistance to Households: $3.7 million • Public Works Infrastructure/Maintenance: $4.54 million • Assistance to Disproportionately Impacted Households & Communities $2.5 million Implementation of the approved projects and programs began immediately with over $8 million of the total having been spent or encumbered to date. The remaining $7.5 million is allocated to three projects that are at varying stages of progress:
City Council Staff Report - Page 2 of 2
• Mather Veteran's Village Phase IV: The City's allocation of $2 million of ARPA funds was matched by the County of Sacramento for a total of $4 million in ARPA contributions. An environmental analysis of the property that will be the future home of Mather Veteran's Village Phase IV is underway and the future timeline of this project will depend on the outcome of this analysis. Staff anticipates a preliminary report to be available by early May and depending on the findings, the viability of this project under ARPA timelines will be re-evaluated.
• Crossings at Woodberry Phase II: The City recently submitted an application for tax credits which would close the funding gap for the Crossing at Woodberry Phase II project. If the City is unsuccessful with this current submission, there is another opportunity in the summer of 2024. If, by early Fall 2024, the City has not been successful in obtaining tax credits, a reallocation of this funding to a viable project will be necessary.
• Investment in neighborhoods to promote improved health outcomes (based on community input process): The City set aside $2.5 million for investment in neighborhoods disproportionately impacted by the COVID-19 pandemic (defined to be neighborhoods in the Qualified Census Tract) to promote improved health outcomes based on a community input process. In May 2023, the City initiated a survey for residents residing in the City's Qualified Census Tract requesting their input on identifying needs in the neighborhood and soliciting potential project ideas. Staff then presented the project ideas received in the survey for council feedback in September 2023 and followed up with a community meeting in November 2023, during which residents were given an opportunity to ask questions about project concepts and provide input. The outcome of this community input process are three proposed projects; installation of solar streetlights at major intersections in Cordova Meadows and Cordova Gardens, addition of traffic-calming measures in Cordova Meadows and MIlls Park Terrace, and the construction of a dog park at White Rock Community Park.
Staff will continue to monitor the viability of these projects to be delivered within the ARPA timelines. It may be necessary for a reallocation of some of these ARPA funds to move to other initiatives that are able to meet the required timelines.
FISCAL IMPACT AND FUNDING SOURCE
The proposed community projects fall within the ARPA budget allocation approved by the City Council in June 2022.
ATTACHMENT(S)
1. Presentation
1 American Rescue Plan
Funds Update
April 2, 2024
CityOfRanchoCordova.org
ITEM 12.3. ATTACHMENT 1
2 Background
City received
$2.5M of
funding from
the American
Rescue Plan
Act of 2021
(ARPA)
Funds must be
committed by
end of 2024
and spent by
end of 2026.
Focus on
benefiting
areas within a
qualified
census tract
Council
approved
spending plan in
2022 and
implementation
of approved
projects and
programs began
Staff started
community
outreach
process in
2023 to solicit
ideas for
community
project ideas
ITEM 12.3. ATTACHMENT 1
3 ARPA Funds Update
Workforce Development/Community Support
Business Support
Food Locker Capacity Building
Non Profit COVID-19 Recovery & Support
Neighborhood Services Homeless Enhancements
Mather Veteran's Village Phase IV ($2M of
matching funds from Sac County ARPA)
Crossings at Woodberry Phase II
Small Site Homeless Housing Program
Childcare support & assistance
Stormdrain improvements to Monier Circle to provide
relief to local businesses
Broadband and Public Wifi
Mather Field Road Corridor Enhancements
Pedestrian improvements in Cordova Towne Phase II
Pedestrian improvements in Countryside
Neighborhood
4,536,333 4,000,000
Assistance to
Disproportionately
Impacted Households &
Communities
Investment in neighborhoods to promote
improved health outcomes (based on community
input process)
2,500,000 0
Total $ 15,588,333 $ 8,027,000
ARPA Funds Spent to Date
Public Works
Infrastructure/Maintenance
4,850,000 3,300,000
3,702,000 727,000
4,536,333 4,000,000
Category ARPA Initiatives Budget
Allocation
Expended or
Encumbered
as of
12/31/23
COVID-19 Response &
Recovery
Economic Development
Community Development
Affordable Housing
Homelessness
Assistance to Households
ITEM 12.3. ATTACHMENT 1
4 ARPA Project Update
• Mather Veteran’s Village Phase IV
• Crossings at Woodberry Phase II
• Investments in neighborhoods to promote improved health outcomes – community driven project ideas
ITEM 12.3. ATTACHMENT 1
5 • Community Survey conducted in May 2023 to solicit
ideas
• Project concepts presented to City Council in
September 2023
• Community meeting occurred in November 2023 to
further discuss project concepts and solicit community
feedback
Community Driven Project Ideas
ITEM 12.3. ATTACHMENT 1
6 Community Priorities
Streetlights
Traffic Calming
Crime Prevention
Dog Park
ITEM 12.3. ATTACHMENT 1
7 1. Cordova Meadows • West La Loma Drive and La Loma Drive • Streetlights and Traffic Calming
2. Cordova Gardens • Streetlights • Dawes Street
3. Mills Park Terrace • Traffic Calming • Mills Tower Drive ARPA Community
Enhancements
4. White Rock Community Park • Dog Park
Project Locations
1 2
34 ITEM 12.3. ATTACHMENT 1
8 • 44 Streetlights added to
La Loma, W La Loma, La
Placita and Dawes Street
• Solar Powered
• Requires resident
outreach & coordination
Streetlight Project
ITEM 12.3. ATTACHMENT 1
9 • Neighborhood Traffic Management Program
already in progress in neighborhood
• Speed humps, bulbouts, and striping have been
proposed to community with an approval rating
between 73%-89% (depending on street)
Traffic Calming Project
ITEM 12.3. ATTACHMENT 1
10 Dog Park Project
• Construct dog park at White
Rock Community Park
• Dog parks serve as a
neighborhood gathering place
• Allows neighbors to get to know
each other and helps to increase
community ownership
ITEM 12.3. ATTACHMENT 1
11 Project Timeline
Anticipated Design Period: Spring to Fall 2024
Estimated Construction Start: Fall 2024
Estimated Construction Completion: Fall 2025
Streetlights and
Traffic Calming
Streetlights
Traffic Calming
Dog Park
Project Estimates
Streetlights $ 650,000
Traffic Calming $1,350,000
Dog Park $ 500,000
TOTAL $2.5M
ITEM 12.3. ATTACHMENT 1
12 Next Steps
• Outreach to residents on streetlight plan
• Enter into agreement with RCPD for
construction of a dog park
• Finalize streetlight and traffic calming designs
ITEM 12.3. ATTACHMENT 1
MEMORANDUM
City Council Staff Report - Page 1 of 1
ITEM 12.4.
DATE: April 2, 2024
TO: Honorable Mayor and Council Members
FROM: Randi Kay Stephens, Management Analyst II
SUBJECT: FISCAL YEAR 2024-2025 COMMUNITY ENHANCEMENT &
INVESTMENT FUND GRANT APPLICATIONS
RECOMMENDATION
Staff to introduce and provide an update on the Fiscal Year 2024-2025 Community Enhancement & Investment Fund grant applications received for Council consideration.
RESULT OF RECOMMENDED ACTION
City Council will receive a summary of Community Enhancement & Investment Fund grant applications, copies of applications, and supplemental documents received for Council consideration. Staff will return with an update on April 23, 2024, and provide the Council with an adjusted summary of the grant applications received, including evaluation of each application for compliance with the established criteria and an overall recommendation.
BACKGROUND
The application period for the Fiscal Year 2024-25 Community Enhancement & Investment Fund opened on February 5, 2024, and closed on March 15, 2024. During this time, the City received 123 grant applications. Six applications were withdrawn, leaving 117 for consideration.
Staff is in the process of reviewing each application according to the application criteria and prioritization method listed within the Fiscal Year 2024-25 Grant Application Process and Criteria document.
FISCAL IMPACT AND FUNDING SOURCE
The projected Fiscal Year 2024-25 revenues for the Community Enhancement & Investment Fund, focusing on Measure H, are estimated to be $11.7 million. It is anticipated that the Community Enhancement & Investment Fund grant funding decisions will be completed in June 2024, if not sooner.
ATTACHMENT(S)
1. Presentation
2. Fiscal Year 2024-2025 Packet of Applications & Withdrawn Notices
3. Fiscal Year 2024-2025 Previously Approved Allocations and Initiatives Information
4. Fiscal Year 2024-2025 Grant Applications for Council Introduction
Community Enhancement & Investment Fund
April 2, 2024
CityOfRanchoCordova.org
ITEM 12.4. ATTACHMENT 1
Initial Update on FY2024/25 Grant Cycle:
• Overview
• Applications Received
• Timeline
Agenda
ITEM 12.4. ATTACHMENT 1
3 OVERVIEW
COMMUNITY ENHANCEMENT & INVESTMENT FUND
ITEM 12.4. ATTACHMENT 1
4 TENTATIVE ALLOCATION BY KEY COMMUNITY PRIORITY
FY 2024/25
25%
27% 18%
15%
10%
Legacy Project Allocations 5%
Community Grants
Public Safety
Infrastructure / Public Works Programs
Legacy Project Operations
Administration & Communications
Based on the projected
$11.7 million budget for
Measure H
ITEM 12.4. ATTACHMENT 1
5 APPLICATIONS RECEIVED
Community Enhancement & Investment Fund
ITEM 12.4. ATTACHMENT 1
6 Community Enhancement & Investment Fund grant
applications were accepted from February 5, 2024, to March 15, 2024, through the new grant software.
• 123 grant applications received, 6 withdrawn, leaving 117 applications
• Approximately $9 million in requests for funding
• Anticipate recommending approximately $2 million dollars in community grant projects
• Council has already approved over $1 million in multiyear grants that continue through at least FY 2024/25
Staff recommendations will be presented starting at the April 23rd City Council Workshop
RECAP OF APPLICATIONS RECEIVED
ITEM 12.4. ATTACHMENT 1
7 TIMELINE
Community Enhancement & Investment Fund
ITEM 12.4. ATTACHMENT 1
8 Timeline
After tonight’s broad overview, CEIF will return to Council:
April 23 Workshop
Staff recommendations and Council discussion on the
community grant applications
May 6 and/or May 20 Regular Meetings
Regular Meeting make preliminary budget decisions in
May
June 3 Regular Meeting
Adopt CEIF Resolution
ITEM 12.4. ATTACHMENT 1
ITEM 12.4. ATTACHMENT 2
Project/Program
Name. Assign a
project name to your
project/program.
Rudy's Lamp Post Sculpture
Provide a
Project/Program
Synopsis
I would like to install a metal sculpture in front of the restaurant to bring joy to the people waiting at the stop light on Folsom at Hazel. Traffic backs up quite a bit and it would beautify the community to have something soothing to look at while waiting .
Provide a
Project/Program
Description
The sculpture is metal and is two lamp posts with human like features sitting on a park bench hugging.
Tell us about your
Project/Program
Team
I have a metal work artist who has already confirmed the ability to create and install said sculpture.
Provide your
Project/Program
Goals
The goal is to beautify Folsom Blvd and bring a small measure of happiness to stressed out drivers! My staff with maintain the integrity and cleanliness of the sculpture on a regular basis, ensuring an enduring addition to Rancho Cordova.
Optional File Upload: Provide any additional records to supplement your program/project application. Note: Combine multiple files in one pdf before uploading. project_location_photos.pdf
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
27452.0
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
27452.0
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
CEIF App #1
ITEM 12.4. ATTACHMENT 2
What is the total cost
of personnel for your
project/program?
0.0 What is the total cost
of supplies for your
project/program?
0.0 What is the total cost
of transportation for
your
project/program?
0.0 What is the total cost
of equipment for your
project/program?
0.0 What will be the total
cost of any
miscellaneous
expenses for your
project/program?
0.0 Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading.
Artwork_Proposal_Rudys_1.pdf
Has your
organization sought
or will seek other
funding for this
project/program?
No, not seeking any other funding support.
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
None. My staff will maintain sculpture. If the artwork is vandalized or damaged, depending on the piece not being a total loss, we would fix it. I am going to include this piece in my property insurance coverage.
Do you plan to ask
for funding annually
for this
project/program?
No
Is this a single year
request or a request
for funding for
multiple years?
Single Year
CEIF App #1
ITEM 12.4. ATTACHMENT 2
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
No
3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
Anticipated Start
Date (July 1 is the
soonest available
start date)
7/1/2024
Anticipated End Date
(typically
projects/programs
end by June 30)
9/1/2024
Please describe your
project/program
schedule
Artist will fabricate and install sculpture in this time period.
Adaptability: What is
your plan to complete
your project/program
should any
challenges arise?
My artist assures me that he can deal with issues that arise. I am not sure how else to answer this question as it is hard to cover every issue that could possibly come up other than to say we are committed to this project. 4 - Project/Program Location
CEIF App #1
ITEM 12.4. ATTACHMENT 2
School and park
related applications
are due before Noon
on March 1, 2024, to
allow for the
endorsement
process.
Please note that projects or programs that are proposed on property owned or operated by outside agencies or a private party will require coordination with and potentially approvals from outside agencies, organizations, and/or the private party. Include whether you have received a letter of support for the project/program from the property owner. Upload any letters of support with your application. City staff will verify third-party permits have been discussed. In your planning discussions, be sure to discuss any necessary insurance or volunteer requirements that may increase budget costs. School Sites If your project/program is intended to operate at a public K-12 school site, your application is due by March 1 at Noon. City staff will work with the school districts to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with school site and district representatives before applying so there is clarity during the endorsement process. Districts will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. Each participating school superintendent reserves the right to withhold their endorsement of a project/program. Parks If your project/program is intended to operate at a park or community center site, your application is due by March 1 at Noon. City staff will work with the Cordova Recreation & Park District to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with district representatives before applying so there is clarity during the endorsement process. A special use permit application is required for any program or event planned at a CRPD facility. The special use application can be found at the CRPD website: https://crpd.com/. CRPD will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. The Cordova Recreation & Park District reserves the right to withhold their endorsement of a project/program.
Below is the list of staff to communicate with at school and park organizations: Elk Grove Unified School District: [email protected] Folsom Cordova Unified School District: [email protected] Sacramento City Unified School District: [email protected] Cordova Park & Recreation District: [email protected] Primary street
address of
project/program
12303 Folsom Blvd
List the city location
of the
project/program.
rancho cordova
Select State CA
Provide the zip code
for your
project/program's
primary location.
95742.0
CEIF App #1
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
By checking here, I
confirm that I am
aware that my
application materials
will become public
record.
checked
Thank you for applying to the Community Enhancement & Investment Fund Fiscal Year 2024-2025 Grant Cycle. Applicants will receive an automated response through the grant portal. Community Enhancement & Investment Fund (CEIF) Staff will follow up with any questions regarding your Fiscal Year 2024-2025 application. For information about the next steps in the CEIF grant process, visit our website for more information. It is anticipated that applications will be reviewed by the City Council starting in April 2024 with adoption in June 2024. Should applicants be awarded by the City Council, funding would not be available to grantees until the start of Fiscal Year 2024-2025 and the completion of a contract. Please send an email to [email protected] with any questions or comments.
CEIF App #1
ITEM 12.4. ATTACHMENT 2
RE: ARTWORK PROPOSAL - PRODUCTION & INSTALLATION
This is a proposal to recreate an art installation as seen by accompanying picture submitted to me by Mr. Steve Ryan, Owner of Rudy’s Hideaway, where said sculpture when completed will be installed as a public viewing art installation. The metal antique style bench or anything close to what is shown in the submitted picture is not readily available, so a style of bench that is available at any given time that the project is started will have to be approved by Steve Ryan at the time of hunting the bench down. This same scenario will happen when finding and securing the light heads and foot posts.
The bench ends will be a metal casting of iron or aluminum.
Depending on what is available at start time. The posts that hold the light heads on and the foot castings will be of steel they will need to be cut and formed and welded as shown to be in the same relative position as the picture shows.
The light heads will most likely be of metal or aluminum they will have glass or translucent plastic windows and will be lighted as they will have electricity ran to them (electrical not provided by Fine Arts by Tomas) however, Thomas will have all proper wiring installed in the pipe that forms the upright portion of the light posts to the light heads from a proper electrical box located under the bench out of common sight, that a qualified electrician can connect to after physical installation takes place or at same time.
The bench slatting may be made from metal in lieu of wood to give a longer life span to the art installation. These pieces will be part of the project custom fit to the bench ends that we will hunt for when we begin. All the pieces will be painted in proper exterior metal primer automobile grade epoxy primer and then painted gloss black again automobile grade with industry finish hardener.
The completed structure of the art piece will be delivered in part sections and finish install will take place on site at Rudy’s Hideaway along with being bolted down with concrete bolts and nuts to the concreate surface.
INCLUDED IN PROPOSAL:
The research time to locate all pieces & arrange shipping.
The metal piping the metal slatting, the wire, the epoxy primer and finish paint, the bench metal cast ends, the light heads, the foot castings (bottom of lamp posts), led lights socketing for lights, nut bolts, misc. paint thinners and cleaners for metal, prior to paint. Welder estimate time to build the structure art piece take apart deliver by truck re-assemble install on site Rudy’s Hideaway location listed above in designated spot. Touch up any paint nicks or scratches.
The price for the above-described project will be $27,452.00 .
This bid proposal submitted by Thomas Panzarino, Owner/Operator Fine Arts by Thomas/Thomas & Son, CA Contractor’s License C33 #415039.
CEIF App #1
ITEM 12.4. ATTACHMENT 2
Approximate time to complete project 60 days. A down payment of $5,000.00 is due at commencement of work; final payment of $22,452.00 is due upon completion, delivery & installation.
Total Contract Price: $27,452.00
Artist Signature: __________________________________________________ Purchaser Signature: ______________________________________________ Dated: ______________________
Approximate width of bench 8’. Approximate height of bench 40” Approximate height of tallest light post 9’
Approximate front to back depth of bench & sculpture 4’ CEIF App #1
ITEM 12.4. ATTACHMENT 2
RE: ARTWORK PROPOSAL - PRODUCTION & INSTALLATION
This is a proposal to recreate an art installation as seen by accompanying picture submitted to me by Mr. Steve Ryan, Owner of Rudy’s Hideaway, where said sculpture when completed will be installed as a public viewing art installation. The metal antique style bench or anything close to what is shown in the submitted picture is not readily available, so a style of bench that is available at any given time that the project is started will have to be approved by Steve Ryan at the time of hunting the bench down. This same scenario will happen when finding and securing the light heads and foot posts.
The bench ends will be a metal casting of iron or aluminum.
Depending on what is available at start time. The posts that hold the light heads on and the foot castings will be of steel they will need to be cut and formed and welded as shown to be in the same relative position as the picture shows.
The light heads will most likely be of metal or aluminum they will have glass or translucent plastic windows and will be lighted as they will have electricity ran to them (electrical not provided by Fine Arts by Tomas) however, Thomas will have all proper wiring installed in the pipe that forms the upright portion of the light posts to the light heads from a proper electrical box located under the bench out of common sight, that a qualified electrician can connect to after physical installation takes place or at same time.
The bench slatting may be made from metal in lieu of wood to give a longer life span to the art installation. These pieces will be part of the project custom fit to the bench ends that we will hunt for when we begin. All the pieces will be painted in proper exterior metal primer automobile grade epoxy primer and then painted gloss black again automobile grade with industry finish hardener.
The completed structure of the art piece will be delivered in part sections and finish install will take place on site at Rudy’s Hideaway along with being bolted down with concrete bolts and nuts to the concreate surface.
INCLUDED IN PROPOSAL:
The research time to locate all pieces & arrange shipping.
The metal piping the metal slatting, the wire, the epoxy primer and finish paint, the bench metal cast ends, the light heads, the foot castings (bottom of lamp posts), led lights socketing for lights, nut bolts, misc. paint thinners and cleaners for metal, prior to paint. Welder estimate time to build the structure art piece take apart deliver by truck re-assemble install on site Rudy’s Hideaway location listed above in designated spot. Touch up any paint nicks or scratches.
The price for the above-described project will be $27,452.00 .
This bid proposal submitted by Thomas Panzarino, Owner/Operator Fine Arts by Thomas/Thomas & Son, CA Contractor’s License C33 #415039.
CEIF App #1
ITEM 12.4. ATTACHMENT 2
Approximate time to complete project 60 days. A down payment of $5,000.00 is due at commencement of work; final payment of $22,452.00 is due upon completion, delivery & installation.
Total Contract Price: $27,452.00
Artist Signature: __________________________________________________ Purchaser Signature: ______________________________________________ Dated: ______________________
Approximate width of bench 8’. Approximate height of bench 40” Approximate height of tallest light post 9’
Approximate front to back depth of bench & sculpture 4’ CEIF App #1
ITEM 12.4. ATTACHMENT 2
CEIF App #1
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
1 - Project/Program Information Note: You can add a collaborator to this form to assist you in completing this application! A collaborator can help you complete this form by filling in fields for you, although only you can submit this form. You can add a collaborator by navigating to the top of the form and clicking on the 'Manage Collaborators' button. Simply enter their email address and click 'invite' to invite them as a collaborator. If you need further assistance, you may consult this Help article for more information.
Project/Program
Name. Assign a
project name to your
project/program.
Symphony d’Oro Rancho Cordova, Community Enhancement & Investment Project – Season 2024-2025
Provide a
Project/Program
Synopsis
Fund Symphony d’Oro Rancho Cordova’s music, venue rental, guest artist/composers & related expenses to continue expanding orchestral music in traditional and non-traditional venues in Rancho Cordova.
CEIF App #2
ITEM 12.4. ATTACHMENT 2
Provide a
Project/Program
Description
Symphony D’Oro’s goal is to bring accessible music to Rancho Cordova.
Creative programs have entertained audiences in Rancho Cordova, with unique productions from Beethoven to a drag queen cabaret and Hansel and Gretel rewrite. Past concerts were in Koreana Plaza and Cordova High School Arts Center; small ensembles have performed at public venues in Rancho Cordova and the greater Sacramento area. We’ve demonstrated that we are able to perform good music well. In fact, with the level of performers that Symphony d’Oro attracts, Rancho Cordova community members are getting a San Francisco caliber performance, without the commute or high-ticket prices. Support and integration from Rancho Cordova allow projects and artists that would not be possible otherwise, enabling the Symphony to attract a broader audience. The success of our 2023-2024 season included world premier performances of a suite dedicated to Rancho Cordova, performed at the Cordova High School Performing Arts Center, and at the Koreana Plaza. It was truly exceptional to perform a piece about an iconic grocery store at the grocery store! The symphony featured small ensembles for an intimate fund-raising concert, which allowed the audience to be part of the music and interact with the musicians. And a documentary filmed about Symphony d'Oro Rancho Cordova, featuring composer Carlos McMillan Fuentes, is being premiered at our spring concert.
Based on our mission and demonstrated success, we have been able to secure a small grant from the City of Sacramento, which is a first for a Rancho Cordova musical group. This grant will enable us to hire additional musicians when one of our volunteers is unavailable or ill, or when a symphonic work requires larger instrumentation. The symphony continues to count on the Measure H grant from Rancho Cordova to support our distinctive programming in accessible locations. In 2024-5 the symphony is planning a unique concert, playing the orchestral accompaniment to Buster Keaton's movie filmed in Sacramento. The symphony plans to continue performing at Koreana Plaza to ensure everyone has exposure to orchestral music. We seek to maintain and improve quality and frequency of music performed, by requesting the means to perform high quality performances in community venues. Each venue has unique cost requirements, serves a different type of audience and supports different varieties and styles of music, which in turn requires artists and music. By continuing the funding, the Symphony can continue to provide and educate the community with an unlimited variety of music, and bring in superior local musicians to perform with and compose for, the orchestra.
As a closing note, we would like to share a story that highlights the value of having a symphony in Rancho Cordova. A new audience member, recruited by one of our orchestra, was so impressed by the opportunity to hear quality symphonic music in Rancho Cordova that she started telling all of her friends. One of those friends was equally impressed by a community that actively supports the arts, and passed that along to her grown child, who was house hunting. The result was that this young adult made the decision to buy a house in Rancho Cordova because of the city's support of music. We believe this demonstrates the importance of Symphony d'Oro Rancho Cordova's work, which is only possible with the grants that Rancho Cordova provides through Measure H.
CEIF App #2
ITEM 12.4. ATTACHMENT 2
Tell us about your
Project/Program
Team
Symphony d’Oro Rancho Cordova is a 501(c)(3) tax exempt orchestra serving Rancho Cordova citizens. Its mission is to entertain and educate community audiences by providing high quality, free musical performances.
The Symphony has performed for thousands of residents, and will continue to seek innovative ways to bring music to the community. The implementing team will be led by Pete Nowlen, Lorraine Crozier, Annette Orella (point of contact), the Board of Directors, and supported by 50+ musician members.
Symphony d’Oro will be responsible for financial transactions in support of this grant, oversight for fund expenditure and reporting requirements of the grant.
CEIF App #2
ITEM 12.4. ATTACHMENT 2
Provide your
Project/Program
Goals
1 Open the world of high-quality, high variety, orchestral music to Rancho Cordova citizens and visitors;
2 Further the Rancho Cordova Arts goal of making the city an arts destination;
3 Engage the community and enhance community pride;
4 Improve the image of Rancho Cordova and continue to enhance the Rancho Cordova community through arts, culture, and entertainment.
Community Enhancement grants criteria alignment:
•Civic Engagement: Bring free classical musical arts to families within the city in approachable locations within the city.
•Community Pride: Provide a documentary featuring the city’s symphony orchestra to increase the pride of a Symphony in the community with broader visibility.
•Quality of Life: Provide family music experiences, emphasizing the joy and fun of music, which uplifts all during this period of pandemic recovery. •Arts and Culture: Provide the gift of music to Rancho Cordova families and businesses, social groups, and volunteer organizations. •Children and Youth: Educate and inspire children with musical arts experiences within their community.
•Education: Demystify classical music and allow enjoyment by everyone using the Symphony’s “down to earth” presentation style and variety of performances.
Current assets include:
Leverage of existing event organization expertise of the Cordova Community Council and volunteer contributions by Rancho Cordova Arts where needed and the artistic expertise of the Symphony d’Oro team.
Return on Investment since the value of positive publicity brought to Rancho Cordova as it positions itself as a place that cares about art could easily exceed costs. The Symphony receives regular recognition from regional print, radio and television media, and a new documentary.
Capacity of the Symphony d’Oro Rancho Cordova project team with a proven track record and well-documented capacity for delivery of a project of this scope.
CEIF App #2
ITEM 12.4. ATTACHMENT 2
Optional File Upload:
Provide any
additional records to
supplement your
program/project
application. Note:
Combine multiple
files in one pdf
before uploading.
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
52600.0
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
24100.0
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
What is the total cost
of personnel for your
project/program?
0.0 What is the total cost
of supplies for your
project/program?
0.0 What is the total cost
of transportation for
your
project/program?
0.0 What is the total cost
of equipment for your
project/program?
2100.0
CEIF App #2
ITEM 12.4. ATTACHMENT 2
What will be the total
cost of any
miscellaneous
expenses for your
project/program?
22000.0
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading.
Measure_H_2024-25_Budget.pdf
Has your
organization sought
or will seek other
funding for this
project/program?
Yes, actively seeking funding support or have secured additional funding support for this project/program.
Describe any funding
secured or being
sought for this
project/program?
The Symphony carries out its mission with a high level of support from, and integration with the Cordova Community Council Foundation, with support of $10,000 this year. The Symphony participates in the Sacramento region Big Day of Giving campaign each May, and produces annual creative fundraisers which not only offset expenses but also bring the name of Rancho Cordova to the fore as a center for the Arts in the region.
Estimated income of $5000 and $6000 respectively for these events.
Online donations from members are estimated at $3000 annually. We have been given a two-year grant totaling $11,256 from the City of Sacramento Arts Recovery Program to assist with income recovery following the losses during the Covid-19 pandemic. The basic cost of doing business has continued to increase substantially particularly in the area of insurance, and costs of video recording and performance venues
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
N/A
Do you plan to ask
for funding annually
for this
project/program?
Yes
Is this a single year
request or a request
for funding for
multiple years?
Single Year
CEIF App #2
ITEM 12.4. ATTACHMENT 2
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
Yes
How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?
9 How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?:
Score
9 3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
Anticipated Start
Date (July 1 is the
soonest available
start date)
7/1/2024
Anticipated End Date
(typically
projects/programs
end by June 30)
6/30/2025
Please describe your
project/program
schedule
All acquisitions and performances covered under this application would take place between July 1, 2024 and June 30, 2025.
Adaptability: What is
your plan to complete
your project/program
should any
challenges arise?
Symphony d’Oro has specific concert dates during each season that dovetail with the grant period and are planned in advance. All funds related to this grant application are specifically tied to those concerts, which are planned to be completed by June 30, 2025. In the past, the Symphony demonstrated adaptability when in person concerts were not possible. We continued to provide music to the community via published, recorded concerts, and used the grant funding to support the necessary recording and video costs.
4 - Project/Program Location
CEIF App #2
ITEM 12.4. ATTACHMENT 2
School and park
related applications
are due before Noon
on March 1, 2024, to
allow for the
endorsement
process.
Please note that projects or programs that are proposed on property owned or operated by outside agencies or a private party will require coordination with and potentially approvals from outside agencies, organizations, and/or the private party. Include whether you have received a letter of support for the project/program from the property owner. Upload any letters of support with your application. City staff will verify third-party permits have been discussed. In your planning discussions, be sure to discuss any necessary insurance or volunteer requirements that may increase budget costs. School Sites If your project/program is intended to operate at a public K-12 school site, your application is due by March 1 at Noon. City staff will work with the school districts to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with school site and district representatives before applying so there is clarity during the endorsement process. Districts will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. Each participating school superintendent reserves the right to withhold their endorsement of a project/program. Parks If your project/program is intended to operate at a park or community center site, your application is due by March 1 at Noon. City staff will work with the Cordova Recreation & Park District to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with district representatives before applying so there is clarity during the endorsement process. A special use permit application is required for any program or event planned at a CRPD facility. The special use application can be found at the CRPD website: https://crpd.com/. CRPD will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. The Cordova Recreation & Park District reserves the right to withhold their endorsement of a project/program.
Below is the list of staff to communicate with at school and park organizations: Elk Grove Unified School District: [email protected] Folsom Cordova Unified School District: [email protected] Sacramento City Unified School District: [email protected] Cordova Park & Recreation District: [email protected] Primary street
address of
project/program
9792 Business Park Dr. Sacramento,CA 95827
List the city location
of the
project/program.
Mandarins Event Center
Select State CA
Provide the zip code
for your
project/program's
primary location.
95827.0
ITEM 12.4. ATTACHMENT 2
If your
project/program
takes place at
multiple locations,
please list other or
secondary locations.
Cordova High School Performing Arts Center; Koreana Plaza Market Third Party Letters of Support (Note: Combine multiple files in one pdf before uploading) EMails_to_support_SDO_2024-5_Season.pdf
Does your
project/program
involve one of
Rancho Cordova's
school districts?
Yes
Is the
project/program
requesting facility
use only or is this a
request to partner
with the school
district?
Facility Use Only. Visit the school district website for facility use information.
Please select all the
school districts which
your project/program
intends to involve:
Folsom Cordova USD
Please select one or
more of the Folsom
Cordova Unified
School District
school facilities
which your
project/program will
involve:
Cordova High School
Have you reached
out to a contact at
the school(s) you
indicated above?
Yes
Please provide the
names of your
contacts at the
school(s) or
district(s) who are
familiar with your
project/program.
Robin Mandeville (FCUSD); Matt Compton (Cordova High School PAC) CEIF App #2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Thank you for applying to the Community Enhancement & Investment Fund Fiscal Year 2024-2025 Grant Cycle. Applicants will receive an automated response through the grant portal. Community Enhancement & Investment Fund (CEIF) Staff will follow up with any questions regarding your Fiscal Year 2024-2025 application. For information about the next steps in the CEIF grant process, visit our website for more information. It is anticipated that applications will be reviewed by the City Council starting in April 2024 with adoption in June 2024. Should applicants be awarded by the City Council, funding would not be available to grantees until the start of Fiscal Year 2024-2025 and the completion of a contract. Please send an email to [email protected] with any questions or comments.
CEIF App #2
ITEM 12.4. ATTACHMENT 2
Symphony d’Oro Budget 2024-2025
To be supported by Rancho Cordova Measure H Grant:
Requested $24,100
Performance/ Rehearsal Space Costs: $7300
Costs for performance space and the necessary dress rehearsal have continued to rise. This will support performances at the Cordova High School Performing Arts Center, as well as a planned performance at the Crest Theater.
Composers/ Guest Artists: $8000
Planning for the 2024/25 season includes both solo guest artist performances as well as work with Andrew Simpson for access to his composition to accompany the Steamboat Bill movie.
Storage Rental: $4000
Storage rental costs have increased over the past year. Storage is necessary for equipment owned by the symphony as well as the library of music the symphony uses for performances.
Music: $1100
Music costs include the rental and purchase fees for music to be performed.
On-line Advertising: $1600
The symphony uses a web site and an email service to enable communication with members of the public to ensure visibility of our performances. Additional use of advertising is planned to spread symphony information further.
Equipment: $2100
Equipment charges include costs associated with percussion instrumentation, getting any necessary musician equipment to the performance venues, and purchase of additional cabinets for the expanding music library.
To be supported by Sacramento Arts Recovery Grant: $4,500 Additional musicians: $4500
Hiring of additional musicians is necessary to cover for our volunteer musicians who are not available or who are ill. This has been necessary many times due to unexpected illnesses associated with the Covid-19 pandemic.
To be supported by the Cordova Community Council Foundation: $10,000 Conductor’s salary $10000
The grant from the CCCF is used toward the compensation for our conductor, Pete Nowlen. Having a trained professional leading the symphony is critical to being able to perform a broad range of repertoire with a musicality that will keep audiences engaged.
To be supported by anticipated donations and fundraising: $14,000 Bookkeeping, librarian, insurance, additional costs from categories above not fully covered by grants.
The Symphony Board works diligently to raise funds through donations and a fundraising concert to help pay for remaining costs to the organization, including bookkeeping, our librarian, and insurance fees, as well as remaining costs in the categories associated with the grants that are not fully covered.
CEIF App #2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
On Feb 15, 2024, at 11:15 AM, Lorraine Crozier wrote:
Thanks Matt.
Sent from my iPhone
On Feb 15, 2024, at 10:29 AM, Matthew Compton <[email protected]> wrote:
Yup! We will make it work.
Matthew Compton (he/him)
Theater Production Specialist
Cordova High School Performing Arts Center
[email protected]
From: Lorraine Crozier
Sent: Thursday, February 15, 2024 10:03 AM
To: Matthew Compton <[email protected]>
Subject: Re: CHS PAC 2024/25 Dates
EXTERNAL SENDER
So Sunday Nov. 3 is ok?
Sent from my iPhone
On Feb 15, 2024, at 9:37 AM, Matthew Compton <[email protected]> wrote:
LorrianeI got you penciled in!
Of course I will email you when the permit site is ready for next year. If anything shifts in December you will be the first to know.
Matt
Matthew Compton (he/him)
Theater Production Specialist
Cordova High School Performing Arts Center
[email protected]
From: Lorraine Crozier
Sent: Thursday, February 15, 2024 9:26 AM
To: Matthew Compton <[email protected]>
Subject: Re: CHS PAC 2024/25 Dates
Gmail - Re: CHS PAC 2024/25 Dates https://mail.google.com/mail/u/0/?ik=f44a61ad6c&view=pt&se... 2 of 20 2/27/2024, 2:34 PM
CEIF App #2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
On Feb 15, 2024, at 11:15 AM, Lorraine Crozier wrote:
Thanks Matt.
Sent from my iPhone
On Feb 15, 2024, at 10:29 AM, Matthew Compton <[email protected]> wrote:
Yup! We will make it work.
Matthew Compton (he/him)
Theater Production Specialist
Cordova High School Performing Arts Center
[email protected]
From: Lorraine Crozier
Sent: Thursday, February 15, 2024 10:03 AM
To: Matthew Compton <[email protected]>
Subject: Re: CHS PAC 2024/25 Dates
EXTERNAL SENDER
So Sunday Nov. 3 is ok?
Sent from my iPhone
On Feb 15, 2024, at 9:37 AM, Matthew Compton <[email protected]> wrote:
LorrianeI got you penciled in!
Of course I will email you when the permit site is ready for next year. If anything shifts in December you will be the first to know.
Matt
Matthew Compton (he/him)
Theater Production Specialist
Cordova High School Performing Arts Center
[email protected]
Gmail - Re: CHS PAC 2024/25 Dates https://mail.google.com/mail/u/0/?ik=f44a61ad6c&view=pt&se... 9 of 20 2/27/2024, 2:34 PM
CEIF App #2CEIF App #2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Sent from my iPhone
On Feb 15, 2024, at 11:15 AM, Lorraine Crozier <[email protected]> wrote:
Thanks Matt.
Sent from my iPhone
On Feb 15, 2024, at 10:29 AM, Matthew Compton <[email protected]> wrote:
Yup! We will make it work.
Matthew Compton (he/him)
Theater Production Specialist
Cordova High School Performing Arts Center
[email protected]
From: Lorraine Crozier
Sent: Thursday, February 15, 2024 10:03 AM
To: Matthew Compton <[email protected]>
Subject: Re: CHS PAC 2024/25 Dates
EXTERNAL SENDER
So Sunday Nov. 3 is ok?
Sent from my iPhone
On Feb 15, 2024, at 9:37 AM, Matthew Compton <[email protected]> wrote:
LorrianeI got you penciled in!
Of course I will email you when the permit site is ready for next year. If anything shifts in December you will be the first to know.
Matt
Matthew Compton (he/him)
Theater Production Specialist
Cordova High School Performing Arts Center
[email protected]
Gmail - Re: CHS PAC 2024/25 Dates https://mail.google.com/mail/u/0/?ik=f44a61ad6c&view=pt&se... 16 of 20 2/27/2024, 2:34 PM
CEIF App #2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Name of
Superintendent,
Manager, or
Designee completing
this form:
Dr. Sarah Koligian
Title of individual
completing this form
Robin Mandeville
By checking here, I
verify that I have the
authority at my
organization to
provide an
endorsement.
True
CEIF App #2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
1 - Project/Program Information Note: You can add a collaborator to this form to assist you in completing this application! A collaborator can help you complete this form by filling in fields for you, although only you can submit this form. You can add a collaborator by navigating to the top of the form and clicking on the 'Manage Collaborators' button. Simply enter their email address and click 'invite' to invite them as a collaborator. If you need further assistance, you may consult this Help article for more information.
Project/Program
Name. Assign a
project name to your
project/program.
Rancho Cordova Art Festival
Provide a
Project/Program
Synopsis
I am writing to propose the organization of an exciting and vibrant art festival with both local and national artists. This event aims to celebrate the rich cultural diversity of artistic talent both within our community and across our country. Includes live performances, a children's booth, and food trucks.
Provide a
Project/Program
Description
Creates a centralized location for the public to engage with local and national artists, enjoy performances, and food.
1. Community Engagement: Provide a Platform for local artists to exhibit alongside international artists, encouraging interaction between artists and the community. Additionally, one double size booth will be dedicated to an art exhibit by local children.
2. Economic Impact: Boost local businesses by attracting residents and visitors to the festival, stimulating the local economy.
3. Education and Workshops: A Booth dedicated to the City of Rancho Cordova to answer resident or future resident questions and educate the public on the City of Rancho Cordova as other booths dedicated to other public organizations that could use the visibility to promote their purpose.
Tell us about your
Project/Program
Team
Myself (with a professional background in creating and managing large scale events from scratch and from start to finish) and other individuals which will be determined. I have spoken with Shelly Blanchard of the Cordova Community Council about a possible collaboration.
Attached file includes proposal, budget, timeline, policies, and artist waiver.
CEIF App #3
ITEM 12.4. ATTACHMENT 2
Provide your
Project/Program
Goals
1. Art Exhibit: Curate the show to feature both local artists and artists from across the country to create a centralized location for residents to become acquainted to new artists and concepts with the possibility of purchasing artwork and supporting the arts.
2. Live Performances: Showcase live performances such as music, dance, and theater, reflecting the diversity of our community.
3. Interactive Installation: Engage attendees with an interactive installation, creating an immersive experience for all. (i.e. public mural)
4. Food Trucks: Provide local businesses with the opportunity to showcase their culinary offerings, adding to the festival’s vibrant atmosphere.
5. Children’s Corner: A dedicated area for both a children’s art show and child-friendly art related activities to make the festival family-friendly.
Rancho Cordova Art Festival Timeline FOR 2025
April 1st: List artist application on Zapplication
April 1st: Contact performing artists for live music/dance performances.
May 1st: Confirm performing artists and day/times of each performance (30-minute time slots)
June 1st: Close artist application
July 1st: Notify selected artists
July 20th: Booth fees and forms due from selected artists. Any selected artists who have not paid will lose their spot and a waitlisted artist will be contacted to fill the spot.
July 20th: Open application for children under the age of 18 for youth show.
July 31st: Close youth application.
August 1st: Confirm
August 15th: Notify selected youth participants and instruct them to bring the work Friday evening to the children’s booth. Labels will be provided.
September 1st: Up media campaign and advertising.
September 27th: Set up begins. Artists are in charge of providing their own booths and canopies.
September 28th: Art Festival open from 9:00 am-6:00 pm. Awards presented to winning artists at 5:00 pm so ribbons can be displayed in their booth.
September 29th: Art Festival open from 9:00 am – 6:00 pm. Artist break down from 6pm-9pm.
CEIF App #3CEIF App #3
ITEM 12.4. ATTACHMENT 2
Optional File Upload: Provide any additional records to supplement your program/project application. Note: Combine multiple files in one pdf before uploading.
Rancho_Cordova_Art_Festival_Proposal.pdf
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
19000.0
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
5000.0
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
What is the total cost
of personnel for your
project/program?
7000.0
What is the total cost
of supplies for your
project/program?
12000.0
What is the total cost
of transportation for
your
project/program?
0.0 What is the total cost
of equipment for your
project/program?
0.0 What will be the total
cost of any
miscellaneous
expenses for your
project/program?
1000.0
CEIF App #3
ITEM 12.4. ATTACHMENT 2
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading.
Rancho_Cordova_Art_Festival_Budget.pdf
Has your
organization sought
or will seek other
funding for this
project/program?
Yes, actively seeking funding support or have secured additional funding support for this project/program.
Describe any funding
secured or being
sought for this
project/program?
Sponsorships
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
None
Do you plan to ask
for funding annually
for this
project/program?
Yes
Is this a single year
request or a request
for funding for
multiple years?
Single Year
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
No
3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
Anticipated Start
Date (July 1 is the
soonest available
start date)
4/1/2025
CEIF App #3
ITEM 12.4. ATTACHMENT 2
Anticipated End Date
(typically
projects/programs
end by June 30)
9/28/2025
Please describe your
project/program
schedule
Rancho Cordova Art Festival Timeline for 2025
April 1st: List artist application on Zapplication
April 1st: Contact performing artists for live music/dance performances.
May 1st: Confirm performing artists and day/times of each performance (30-minute time slots)
June 1st: Close artist application
July 1st: Notify selected artists
July 20th: Booth fees and forms due from selected artists. Any selected artists who have not paid will lose their spot and a waitlisted artist will be contacted to fill the spot.
July 20th: Open application for children under the age of 18 for youth show.
July 31st: Close youth application.
August 1st: Confirm
August 15th: Notify selected youth participants and instruct them to bring the work Friday evening to the children’s booth. Labels will be provided.
September 1st: Up media campaign and advertising.
September 26th: Set up begins. Artists are in charge of providing their own booths and canopies.
September 27th: Art Festival open from 9:00 am-6:00 pm. Awards presented to winning artists at 5:00 pm so ribbons can be displayed in their booth.
September 28th: Art Festival open from 9:00 am – 6:00 pm. Artist break down from 6pm-9pm.
Adaptability: What is
your plan to complete
your project/program
should any
challenges arise?
Should public health orders arise, masking and social distancing. Limiting attendance.
4 - Project/Program Location
CEIF App #3
ITEM 12.4. ATTACHMENT 2
School and park
related applications
are due before Noon
on March 1, 2024, to
allow for the
endorsement
process.
Please note that projects or programs that are proposed on property owned or operated by outside agencies or a private party will require coordination with and potentially approvals from outside agencies, organizations, and/or the private party. Include whether you have received a letter of support for the project/program from the property owner. Upload any letters of support with your application. City staff will verify third-party permits have been discussed. In your planning discussions, be sure to discuss any necessary insurance or volunteer requirements that may increase budget costs. School Sites If your project/program is intended to operate at a public K-12 school site, your application is due by March 1 at Noon. City staff will work with the school districts to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with school site and district representatives before applying so there is clarity during the endorsement process. Districts will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. Each participating school superintendent reserves the right to withhold their endorsement of a project/program. Parks If your project/program is intended to operate at a park or community center site, your application is due by March 1 at Noon. City staff will work with the Cordova Recreation & Park District to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with district representatives before applying so there is clarity during the endorsement process. A special use permit application is required for any program or event planned at a CRPD facility. The special use application can be found at the CRPD website: https://crpd.com/. CRPD will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. The Cordova Recreation & Park District reserves the right to withhold their endorsement of a project/program.
Below is the list of staff to communicate with at school and park organizations: Elk Grove Unified School District: [email protected] Folsom Cordova Unified School District: [email protected] Sacramento City Unified School District: [email protected] Cordova Park & Recreation District: [email protected] Primary street
address of
project/program
Hagan Park. 2197 Chase Dr,
List the city location
of the
project/program.
Rancho Cordoba
Select State CA
Provide the zip code
for your
project/program's
primary location.
95670.0
CEIF App #3
ITEM 12.4. ATTACHMENT 2
If your
project/program
takes place at
multiple locations,
please list other or
secondary locations.
Third Party Letters of Support (Note: Combine multiple files in one pdf before uploading) LetterofSupport.jpg
Does your
project/program
involve one of
Rancho Cordova's
school districts?
No
Does your
project/program
involve the Cordova
Recreation & Park
District?
Yes
Is the
project/program
requesting facility
use only or is this a
request to partner
with the Cordova
Recreation & Park
District?
Facility Use Only. Visit Cordova Recreation & Park District's website for facility use information.
Please select one or
more of the Cordova
Recreation & Park
District facilities
which your
project/program will
involve:
Hagan Community Park, Dog Park & Barn
Have you already
discussed your
project/program with
staff at the Cordova
Recreation & Park
District?
Yes
What is the name of
your point of contact
at the Cordova
Recreation & Park
District?
Reeza Anne Gaela
CEIF App #3
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Rancho Cordova Art Fes1val
I am wri(ng to propose the organiza(on of an exci(ng and vibrant art fes(val with ar(sts from across the na(on for the City of Rancho Cordova. This event aims to celebrate the rich cultural diversity of ar(s(c talent both within our community and across our country.
Event Overview:
Name: Rancho Cordova Art Fes(val
Date: September 26, 2025 - September 28, 2025
Loca1on: Hagan Park, Rancho Cordova
Objec1ves: Showcase diverse ar(s(c styles and ar(san craLs in a centralized loca(on to inspire and entertain the public.
1. Community Engagement: Provide a PlaMorm for local ar(sts to exhibit alongside interna(onal ar(sts, encouraging interac(on between ar(sts and the community.
Addi(onally, one double size booth will be dedicated to an art exhibit by local children.
2. Economic Impact: Boost local businesses by aOrac(ng residents and visitors to the fes(val, s(mula(ng the local economy.
3. Educa1on and Workshops: A Booth dedicated to the City of Rancho Cordova to answer resident or future resident ques(ons and educate the public on the City of Rancho Cordova as other booths dedicated to other public organiza(ons that could use the visibility to promote their purpose.
Event Highlights:
1. Art Exhibit: Curate the show to feature both local ar(sts and ar(sts from across the country to create a centralized loca(on for residents to become acquainted to new ar(sts and concepts with the possibility of purchasing artwork and suppor(ng the arts.
2. Live Performances: Showcase live performances such as music, dance, and theater, reflec(ng the diversity of our community.
3. Interac1ve Installa1on: Engage aOendees with an interac(ve installa(on, crea(ng an immersive experience for all. (i.e. public mural)
4. Food Trucks: Provide local businesses with the opportunity to showcase their culinary offerings, adding to the fes(val’s vibrant atmosphere.
5. Children’s Corner: A dedicated area for both a children’s art show and child-friendly art related ac(vi(es to make the fes(val family-friendly.
Sponsorship and Support: To ensure the success of the Rancho Cordova Art Fes(val, we seek the support and collabora(on of the City Council, local businesses, and community organiza(ons. Sponsorship opportuni(es can be customized to meet the needs and interests of poten(al partners, providing them with visibility and recogni(on throughout the event.
Budgets: Below is a detail budget and outlining the es(mated costs associated with organizing the Rancho Cordova Art Fes(val.
CEIF App #3
ITEM 12.4. ATTACHMENT 2
Timeline: Below is a (meline of proposed steps to ensure a successful event.
Ar(st Acceptance and Waiver examples are below
The Rancho Cordova Art Fes(val has the poten(al to become an annual celebra(on that enhances the cultural fabric of our city but also brings the community together in a posi(ve and upliLing way. I look forward to discussing this proposal further and exploring the possibility of making this event a reality.
Thank you for your considera(on,
Sabrina AbboO
CEIF App #3
ITEM 12.4. ATTACHMENT 2
Rancho Cordova Art Fes1val Budget
Income:
1. Enhancement Grant: $5,000
2. Sponsorhip:
a. Gold Sponser: $2,000 (2 @$1000)
b. Silver Sponser: $2000 (4 @ $500)
c. Bronze Sponser: $1500 (6 @ 250)
3. Art Booth Fees: $12,500 ($250 for 50 ar(sts)
4. Applica(on Fee: $25 per ar(st
Total Income: $23,000
Expenses:
Zapp Lis(ng Fee: $1,600
Park Fee: $900 (3 days @ $300)
Parking Lot: $180 (3 days @ $60/day)
Grass Parking: $600 (3 days @ $200/day)
Vendor Booths Fee: $330 (3 days @ $110 flat fee)
AOendence Fees: $825 (3 days @ $275/day)
Insurance: $350
Flyers and Posters: $1000
Social Media Promo(on: $500
Entertainment: $1000
Ar(st Awards: $1500
Ar(st Lunch: $1000 ($20/person. 50 ar(sts)
Security: $5760 ($40/hr per guard. 2 guards)
Volunteer T-Shirts: $500 (20 volunteers)
First Aid Sta(on: $1000
Grass Paint: $60
Labels for Children’s Booth: $20
Award Ribbons: $100
Total Expenses: $18,947.50 (adding 10% for incidentals) Possible Profit: $4052.50
Possible Loss (no sponsorships obtained): -$1447.50
Staff Needed:
2 security guards (24 hrs)
20 volunteers to provide ar(st breaks and man Children’s Art Booth.
CEIF App #3
ITEM 12.4. ATTACHMENT 2
Rancho Cordova Art Fes1val Timeline
April 1st: List ar(st applica(on on Zapplica(on
April 1st: Contact performing ar(sts for live music/dance performances.
May 1st: Confirm performing ar(sts and day/(mes of each performance (30-minute (me slots) June 1st: Close ar(st applica(on
July 1st: No(fy selected ar(sts
July 20th: Booth fees and forms due from selected ar(sts. Any selected ar(sts who have not paid will lose their spot and a waitlisted ar(st will be contacted to fill the spot.
July 20th: Open applica(on for children under the age of 18 for youth show.
July 31st: Close youth applica(on.
August 1st: Confirm
August 15th: No(fy selected youth par(cipants and instruct them to bring the work Friday evening to the children’s booth. Labels will be provided.
September 1st: Up media campaign and adver(sing.
September 27th: Set up begins. Ar(sts are in charge of providing their own booths and canopies.
September 28th: Art Fes(val open from 9:00 am-6:00 pm. Awards presented to winning ar(sts at 5:00 pm so ribbons can be displayed in their booth.
September 29th: Art Fes(val open from 9:00 am – 6:00 pm. Ar(st break down from 6pm-9pm.
CEIF App #3
ITEM 12.4. ATTACHMENT 2
Rancho Cordova Art Fes1val Policies
Please review the following policies which govern our show.
1. Space Assignment: A vehicle permit lis(ng the space number and set-up (me is included with the ar(st packet. Space numbers are marked with white spray paint on the park grounds. Ar(sts who set up in the wrong loca(on will be asked to move to the correct space assignment. Due to the terrain of the park, as well as walkways and landscaping, individual space sizes vary. The minimum space size is 10’ x 12’. Please also remember that the Art Show CommiOee assigns spaces and never guarantees any ar(st any par(cular loca(on from one show to the next.
2. Arrival Time: Ar(sts must adhere to the assigned arrival (me. On Friday, ar(sts have 1.5 hours to unload and set up their space. ALer 1.5 hours, ar(sts must move their vehicle to make way for incoming ar(sts’ vehicles. On Saturday, ar(sts have 1 hour. On Saturday, do not begin to set up your exhibit un(l your vehicle has been moved to the ar(sts’ parking areas. This will allow the next group of ar(sts to arrive and unload. If you choose to set up on Friday, you should exit the park/art show site by 6:30 pm. Scheduled setup (mes are at 12:00 noon, 1:30 pm, 3:00 pm or 4:30 pm. Please check your parking pass for your (me. Your Friday set-up pass allows you to come on the weekend mornings to do addi(onal (hopefully rapid) unloading of your work between 7: 00 am and 9:00 am. On Saturday and Sunday, one cannot legally set up prior to 7:00 am. Please check your parking pass for your (me. If you plan to take items from the park on Saturday evening, you must do so by 7:30 pm. On Sunday, the en(re booth must be broken down by 9:00 pm. A fine of $50.00 per hour will be charged to any ar(st who doesn’t completely remove all work by 9:00 p.m. Art Show staff will remove any personal items leL in park aLer 9:00 pm on Sunday evening. If you are ren(ng equipment from a rental company, the rental company cannot arrive earlier than 7:00 am on Saturday or Sunday, and you must be present to receive the rental company and rented items. The rental company cannot begin to stage or remove equipment before 6:00 pm on Saturday and Sunday and must clear park grounds by 9:00 pm. Be certain that your rental company knows of, and adheres to, these rules.
4. Artwork Unloading and Loading: You must always display your unloading permit/parking pass in your leL windshield and especially to staff at the show entry to gain access to unload and load. ALer unloading on Saturday, move your vehicle to one of the designated parking areas, before comple(ng the set-up of your booth. There are no assigned (mes for loading at the end of the day; staff will be monitoring the loading process and vehicles will be allowed entry in an organized manner.
5. Parking: Ample FREE parking for all ar(sts is provided.
7. Booth si`er informa1on: Please request these services using the forms which have been emailed to you. A booth siOer is available to watch your booth for a 30-minute lunch break.
CEIF App #3
ITEM 12.4. ATTACHMENT 2
8. Awards: Artwork will be judged the first day of the show, Saturday, between 11:00 am and 4:00 pm. All category awards will be presented by Saturday at 5:00 p.m. Do not display any awards from any other shows, just this one!
9. Lunch: Lunch coupons will be redeemable with our city booth. Remember to pick up your lunch!
ARTIST LIABILITY
1. All Ar1sts: Must Sign The Waiver! Please sign and return as soon as possible - it is being mailed via post office.
2. Presence: All exhibi(ng ar(sts are required to represent their work, in person, both Saturday and Sunday. Ar(sts may not use agents, family, or friends of any kind. When all artwork is produced jointly by two ar(sts, both ar(sts must be present on both days. Refunds will not be granted in the event of inclement weather. The show will occur – rain or shine!
3. Safety: Your art and your booth display Safety precau(ons pertaining to your display area are your responsibility. You must guard against all possible hazards - wind, rain, etc. Canopies must be anchored securely and safely to the ground with stakes and/or weights. Bring stakes or a method of weigh(ng your walls, canopy and other components of your display. Consider bringing a large tarp in order to completely cover your work on both sides, just in case the need arises.
4. Booth Appearance: Applica(ons are accepted based on slides, photos or digital images of the ar(st’s work and the display photograph. Any devia(on from the originally submiOed applica(on packet must be cleared with the Art Show commiOee three weeks prior to show date. Each display area must look professional at all (mes. CluOer caused by excess boxes and set-up materials is unacceptable. Pets, babies, and small children should not be at the site during show hours. A professional appearance and artude are mandatory. Please clear all boxes, coolers, etc. from customer view.
5. Work Quality: Artwork must be personally handcraLed and of original design by the ar(st.
Ar(sts may only display work that is completely their own. Remember that, as always, 90 percent of your display must show original art, par(cularly in the pain(ng and watercolor categories. Only 10 percent of visual display can be composed of reproduc(ons. You may sell what you like but original art for sale must be shown. Neatly kept bins holding reproduc(ons are fine.
6. Seller’s Permit: A valid State Seller’s Permit is required and must be obtained at the California State Board of Equaliza(on. For further informa(on, or download the applica(on by clicking on to www.boe.ca.gov and entering SPA in the search window.
CEIF App #3
ITEM 12.4. ATTACHMENT 2
7. Grounds for removal and/or suspension from future shows: Hindering or blocking fellow ar(st’s display area Selling work that is not represented in your applica(on materials or showing more than 10 percent of work in a different category Reloca(ng your booth without official permission Displaying work inappropriate for family viewing Viola(on of established parking policies Failure to cooperate with show officials AOemp(ng to sell work that is other than your own original work Displaying more than 10 percent reproduc(ons/copies in any category, especially pain(ng and watercolor. 8. Art Show staff will remove any personal items leL in park aLer 9:00 pm on Sunday. PLEASE ENJOY YOURSELVES DESPITE ALL THE RULES! THANK YOU FOR JOINING US.
CEIF App #3
ITEM 12.4. ATTACHMENT 2
Rancho Cordova Art Fes1val Waiver
City of Rancho Cordova
Dear Ar(st, Please fill out and sign the waiver below and return by mail, fax, or email of signed/scanned document no later than DATE. It is required. Thank you. ART SHOW EXHIBITOR WAIVER - ADDENDUM TO SHOW POLICIES AS STATED IN ART SHOW ACCEPTANCE BROCHURE.
I/we hereby agree to indemnify, defend and hold harmless the City of Rancho Cordova, its officers, employees, agents, security company/provider, and volunteers, from and against any and all damages, loss, liability, charges, and expenses in any way arising out of my/our par(cipa(on in the Art Show, including the leaving of any personally owned items overnight in the park, during the period from September 27, 2024 through September 29, 2024. Also, I/we give permission to the City of Rancho Cordova to photograph me/us and my/our exhibit for use in future City publicity and I/we acknowledge that I/we will not receive any compensa(on for such use. (Permission to use photographs which are exclusively photographs of art pieces will s(ll be obtained by the City from the ar(st, before the City reproduces them in any format.) Name(s): ______________________________________________________________________ Space No: ____________________
Signatures(s): _______________________________________
CEIF App #3
ITEM 12.4. ATTACHMENT 2
Rancho Cordova Art Fes1val Budget
Income:
1. Enhancement Grant: $5,000
2. Sponsorhip:
a. Gold Sponser: $2,000 (2 @$1000)
b. Silver Sponser: $2000 (4 @ $500)
c. Bronze Sponser: $1500 (6 @ 250)
3. Art Booth Fees: $12,500 ($250 for 50 arHsts)
4. ApplicaHon Fee: $25 per arHst
Total Income: $23,000
Expenses:
Zapp LisHng Fee: $1,600
Park Fee: $900 (3 days @ $300)
Parking Lot: $180 (3 days @ $60/day)
Grass Parking: $600 (3 days @ $200/day)
Vendor Booths Fee: $330 (3 days @ $110 flat fee)
ATendence Fees: $825 (3 days @ $275/day)
Insurance: $350
Flyers and Posters: $1000
Social Media PromoHon: $500
Entertainment: $1000
ArHst Awards: $1500
ArHst Lunch: $1000 ($20/person. 50 arHsts)
Security: $5760 ($40/hr per guard. 2 guards)
Volunteer T-Shirts: $500 (20 volunteers)
First Aid StaHon: $1000
Grass Paint: $60
Labels for Children’s Booth: $20
Award Ribbons: $100
Total Expenses: $18,947.50 (adding 10% for incidentals) Possible Profit: $4052.50
Possible Loss (no sponsorships obtained): -$1447.50
Staff Needed:
2 security guards (24 hrs)
20 volunteers to provide arHst breaks and man Children’s Art Booth.
CEIF App #3
ITEM 12.4. ATTACHMENT 2
CEIF App #3
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Project/Program
Name. Assign a
project name to your
project/program.
Rancho Cordova River City Concert Band (RCRCCB)
Provide a
Project/Program
Synopsis
This project provides funds to the RCRCCB for equipment, musical talent, and related expenses, thereby enhancing its potential to provide highquality musical performance events, bring world-class performing arts to the City of Rancho Cordova and to equip the RCRCCB to represent the City of Rancho Cordova as musical ambassadors.
Provide a
Project/Program
Description
Please see the attached document
Tell us about your
Project/Program
Team
Please see the attached document
Provide your
Project/Program
Goals
Please see the attached document
Optional File Upload: Provide any additional records to supplement your program/project application. Note: Combine multiple files in one pdf before uploading. 2024-2025_Band_Enhancements_RCRCCB-FINAL.pdf
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
637062.6
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
26000.0
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
CEIF App #4
ITEM 12.4. ATTACHMENT 2
What is the total cost
of personnel for your
project/program?
0.0 What is the total cost
of supplies for your
project/program?
3500.0
What is the total cost
of transportation for
your
project/program?
875.0
What is the total cost
of equipment for your
project/program?
6000.0
What will be the total
cost of any
miscellaneous
expenses for your
project/program?
16500.0
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading. 2024-2025_Band_Enhancements_RCRCCB_with_operating_budget_-_FINAL_.pdf Has your
organization sought
or will seek other
funding for this
project/program?
Yes, actively seeking funding support or have secured additional funding support for this project/program.
Describe any funding
secured or being
sought for this
project/program?
Please see the attached document
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
Please see the attached document
Do you plan to ask
for funding annually
for this
project/program?
Yes
CEIF App #4
ITEM 12.4. ATTACHMENT 2
Is this a single year
request or a request
for funding for
multiple years?
Single Year
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
Yes
How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?
7 How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?:
Score
7 3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
Anticipated Start
Date (July 1 is the
soonest available
start date)
8/1/2024
Anticipated End Date
(typically
projects/programs
end by June 30)
7/31/2025
Please describe your
project/program
schedule
Please see the attached document
Adaptability: What is
your plan to complete
your project/program
should any
challenges arise?
Please see the attached document
4 - Project/Program Location
CEIF App #4
ITEM 12.4. ATTACHMENT 2
School and park
related applications
are due before Noon
on March 1, 2024, to
allow for the
endorsement
process.
Please note that projects or programs that are proposed on property owned or operated by outside agencies or a private party will require coordination with and potentially approvals from outside agencies, organizations, and/or the private party. Include whether you have received a letter of support for the project/program from the property owner. Upload any letters of support with your application. City staff will verify third-party permits have been discussed. In your planning discussions, be sure to discuss any necessary insurance or volunteer requirements that may increase budget costs. School Sites If your project/program is intended to operate at a public K-12 school site, your application is due by March 1 at Noon. City staff will work with the school districts to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with school site and district representatives before applying so there is clarity during the endorsement process. Districts will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. Each participating school superintendent reserves the right to withhold their endorsement of a project/program. Parks If your project/program is intended to operate at a park or community center site, your application is due by March 1 at Noon. City staff will work with the Cordova Recreation & Park District to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with district representatives before applying so there is clarity during the endorsement process. A special use permit application is required for any program or event planned at a CRPD facility. The special use application can be found at the CRPD website: https://crpd.com/. CRPD will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. The Cordova Recreation & Park District reserves the right to withhold their endorsement of a project/program.
Below is the list of staff to communicate with at school and park organizations: Elk Grove Unified School District: [email protected] Folsom Cordova Unified School District: [email protected] Sacramento City Unified School District: [email protected] Cordova Park & Recreation District: [email protected] Primary street
address of
project/program
Mandarins Music Center; 9792 Business Park Drive; Sacramento, CA 95827
List the city location
of the
project/program.
Sacramento (on the edge of Rancho Cordova)
Select State CA
Provide the zip code
for your
project/program's
primary location.
95827.0
CEIF App #4
ITEM 12.4. ATTACHMENT 2
If your
project/program
takes place at
multiple locations,
please list other or
secondary locations.
Rancho Cordova Performing Arts Center; 2239 Chase Dr, Rancho Cordova, CA 95670
Koreana Plaza; 10971 Olson Dr, Rancho Cordova, CA 95670 Rancho Cordova City Hall; 2729 Prospect Park Dr, Rancho Cordova, CA 95670
The Mills Station Arts & Culture Center (the MACC); 10191 Mills Station Road. Rancho Cordova, CA 95670
Summerset Senior Living; 2341 Vehicle Dr, Rancho Cordova, CA 95670 Carmichael Park; 5750 Grant Ave, Carmichael, CA 95608
Third Party Letters of
Support (Note:
Combine multiple
files in one pdf
before uploading)
Does your
project/program
involve one of
Rancho Cordova's
school districts?
Yes
Is the
project/program
requesting facility
use only or is this a
request to partner
with the school
district?
Facility Use Only. Visit the school district website for facility use information.
Please select all the
school districts which
your project/program
intends to involve:
Folsom Cordova USD
Please select one or
more of the Folsom
Cordova Unified
School District
school facilities
which your
project/program will
involve:
Cordova High School
Have you reached
out to a contact at
the school(s) you
indicated above?
Yes
CEIF App #4
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
By checking here, I
confirm that I am
aware that my
application materials
will become public
record.
checked
Thank you for applying to the Community Enhancement & Investment Fund Fiscal Year 2024-2025 Grant Cycle. Applicants will receive an automated response through the grant portal. Community Enhancement & Investment Fund (CEIF) Staff will follow up with any questions regarding your Fiscal Year 2024-2025 application. For information about the next steps in the CEIF grant process, visit our website for more information. It is anticipated that applications will be reviewed by the City Council starting in April 2024 with adoption in June 2024. Should applicants be awarded by the City Council, funding would not be available to grantees until the start of Fiscal Year 2024-2025 and the completion of a contract. Please send an email to [email protected] with any questions or comments.
CEIF App #4
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Title of individual
completing this form
Robin Mandeville
By checking here, I
verify that I have the
authority at my
organization to
provide an
endorsement.
True
CEIF App #4
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
1 - Project/Program Information Note: You can add a collaborator to this form to assist you in completing this application! A collaborator can help you complete this form by filling in fields for you, although only you can submit this form. You can add a collaborator by navigating to the top of the form and clicking on the 'Manage Collaborators' button. Simply enter their email address and click 'invite' to invite them as a collaborator. If you need further assistance, you may consult this Help article for more information.
Project/Program
Name. Assign a
project name to your
project/program.
Cordova Youth Spotlight Orchestra: Virtual Gadfly
Provide a
Project/Program
Synopsis
In its fourth year, the CYSO is playing world-class music and deserves a larger audience. This project maintains the orchestra at 50 members and focuses on maximizing the audience especially at two formal concerts at the Cordova High Performing Arts Center.
CEIF App #5
ITEM 12.4. ATTACHMENT 2
Provide a
Project/Program
Description
The 50-member Cordova Youth Spotlight Orchestra delivered two successful formal concerts at the Cordova High Performing Arts Center.
The audiences were a respectable size, but well short of the 400-seat capacity of the auditorium. Students, including 12 soloists, ranging in age from 8 to 17 worked relentlessly from August through December to master 11 classical compositions by January, and their accomplishments need to be heard and applauded tenfold by members of the Rancho Cordova community. At the same time, the Rancho Cordova community deserves to hear this world-class music performed in their backyard by home-grown stars. This project in particular returns at least as much to the community as it does to the talented young artists.
To obtain the desired audience, this project will saturate the city with physical and digital publicity throughout the year and especially before concerts. Specific strategies include the following:
· Engage the Community Council to broadcast event flyers two months before events.
· Hang large event signs visible to passersby at high-traffic locations in Rancho Cordova 6 weeks in advance.
· Incentivize a CYSO parent/friend to post CYSO stories and reels 5 times a month on social media.
· Solicit corporate--big and small--event sponsors.
· Incentivize a CYSO parent/friend to build relationships with potential corporate sponsors.
· Advertise concerts on FCUSD www.peachjar.com.
· Leverage existing relationships with all community partners to promote events.
· Promote concerts prominently on the SPAC website.
This project enables current levels (2 hours per week) of instruction and material support for 50 scholarship students in 2024-2025 and continues the development of local musical prodigies. Students will learn and perform 7 Nutcracker compositions and, for formal concerts, Mozart 40, 21, Paganini’s Devil's Trill, Hungarian Dance, and William Tell Overture.
Besides formal concerts, the CYSO is committed to free public performances and volunteer community service. The orchestra traditionally performs at the Theater of Lights in Old Sacramento and has a standing invitation to perform at Breakfast for Santa at the Neil Orchard Senior Center. The orchestra welcomes opportunities like the PAL toy drive to perform or lend a hand to other organizations serving the community.
CEIF App #5
ITEM 12.4. ATTACHMENT 2
Tell us about your
Project/Program
Team
Sacramento Performing Arts Conservatory is responsible for the development and delivery of this project. SPAC is a nonprofit 501 c3 organization governed by a volunteer CEO, CFO, and distinguished 12- member Board of Directors. Daily operations depend on an active parent board and three nominally paid staff. SPAC has been bringing music and art classes and events to Sacramento communities since 2005. Leveraging a large inventory of musical instruments and ongoing partnerships with local businesses and civic groups, SPAC has enabled hundreds of underserved youths to play an instrument and perform for public audiences. For more information, see SPAC website www.sacramentoperformingarts.com.
Provide your
Project/Program
Goals
The project will be successful if the following goals are met:
- 80% (40) CYSO members complete the year of instruction and perform in two formal concerts.
- Two formal concerts, one of which is free, are performed in Rancho Cordova.
- The audience of at least one concert is 300 or more.
- CYSO social media followers double from 1.8K to 3.5K. - 400 CYSO stories/videos/reels are posted on social media platforms. - 80% (40) students master 5 classical compositions and 7 Nutcracker pieces.
- 90% of students and parents rate classes Excellent or Good in year-end evaluations.
- 90% of students attend 80% of the classes, evidenced by sign-in sheets. - The project is completed within budget.
Optional File Upload: Provide any additional records to supplement your program/project application. Note: Combine multiple files in one pdf before uploading.
PACarrangements.pdf
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
73740.0
CEIF App #5
ITEM 12.4. ATTACHMENT 2
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
35564.0
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
What is the total cost
of personnel for your
project/program?
31400.0
What is the total cost
of supplies for your
project/program?
1500.0
What is the total cost
of transportation for
your
project/program?
0.0 What is the total cost
of equipment for your
project/program?
2000.0
What will be the total
cost of any
miscellaneous
expenses for your
project/program?
664.0
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading.
CYSObudget_2024-2025.pdf
Has your
organization sought
or will seek other
funding for this
project/program?
Yes, actively seeking funding support or have secured additional funding support for this project/program.
CEIF App #5
ITEM 12.4. ATTACHMENT 2
Describe any funding
secured or being
sought for this
project/program?
SPAC received a 3-year California Arts Award administered by the Office of Arts and Culture. This is the third and final year of the funding.
SPAC is actively seeking corporate sponsors for CYSO 2024-2025.
Sponsorship levels were defined, and the first invitation was distributed to local business on February 13, 2024.
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
N/A
Do you plan to ask
for funding annually
for this
project/program?
Yes
Is this a single year
request or a request
for funding for
multiple years?
Single Year
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
Yes
How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?
3 How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?:
Score
3 3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
CEIF App #5
ITEM 12.4. ATTACHMENT 2
Anticipated Start
Date (July 1 is the
soonest available
start date)
7/1/2024
Anticipated End Date
(typically
projects/programs
end by June 30)
6/14/2025
Please describe your
project/program
schedule
July 1, 2024: begin 5 CYSO posts/month on social media platforms, continue building corporate relationships.
August 8: begin twice weekly classes.
November 9: begin advertising January 11, 2025, concert.
November 22 – December 30: opportunistic holiday performances in the community.
January 11, 2025: first formal concert with soloists (at Cordova HS Performing Arts Center).
January 22: assess performance and concert attendance against objectives.
March 28: begin advertising May 23, 2025, concert.
May 23: second formal concert with soloists (at Cordova HS Performing Arts Center).
May 30: assess performance and concert attendance.
June 14: end 2024-2025 program.
Adaptability: What is
your plan to complete
your project/program
should any
challenges arise?
The project is designed in keeping with the strictest Sacramento County Health orders. As long as necessary, students can rehearse and perform in small groups. Rehearsals and concerts will be outdoors if required. All public concerts will be virtual if outdoor gatherings are prohibited. School district, county, and state mandates regarding masks, vaccinations, social distancing, and so forth will be followed.
4 - Project/Program Location
CEIF App #5
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
If your
project/program
takes place at
multiple locations,
please list other or
secondary locations.
Weekly classes are held at two locations: Every Thursday at the Cordova Moose Family Center (Moose Lodge 2357) at 10124 Coloma Road, within walking distance of three middle and high schools. The Moose Lodge donates use of the space to the CYSO. (Letter of support is attached.) The second location is on Sundays at California State University in the Music Department. This space is shared by other SPAC programs and the use fee is paid for entirely by SPAC.
Two formal concerts are held at the Cordova High Performing Arts Center.
Dates have been tentatively secured pending official application period in June 2024.
Informal concerts are held at other locations in Rancho Cordova and Sacramento as opportunities arise.
Third Party Letters of Support (Note: Combine multiple files in one pdf before uploading) Letter_of_Support_6.pdf
Does your
project/program
involve one of
Rancho Cordova's
school districts?
Yes
Is the
project/program
requesting facility
use only or is this a
request to partner
with the school
district?
Facility Use Only. Visit the school district website for facility use information.
Please select all the
school districts which
your project/program
intends to involve:
Folsom Cordova USD
Please select one or
more of the Folsom
Cordova Unified
School District
school facilities
which your
project/program will
involve:
Cordova High School
Have you reached
out to a contact at
the school(s) you
indicated above?
Yes
CEIF App #5
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
By checking here, I
confirm that I am
aware that my
application materials
will become public
record.
checked
Thank you for applying to the Community Enhancement & Investment Fund Fiscal Year 2024-2025 Grant Cycle. Applicants will receive an automated response through the grant portal. Community Enhancement & Investment Fund (CEIF) Staff will follow up with any questions regarding your Fiscal Year 2024-2025 application. For information about the next steps in the CEIF grant process, visit our website for more information. It is anticipated that applications will be reviewed by the City Council starting in April 2024 with adoption in June 2024. Should applicants be awarded by the City Council, funding would not be available to grantees until the start of Fiscal Year 2024-2025 and the completion of a contract. Please send an email to [email protected] with any questions or comments.
CEIF App #5
ITEM 12.4. ATTACHMENT 2
CEIF Request
Pro bono CAA award
Instructor/conductor fees (210 hrs @ $100/hr) $ 21,000 $ 10,500 $ 10,500 Symphonic arrangement fees (12 compositions x 13 parts) $ 34,800 $ 17,400 $ 8,700 $ 8,700 Administrator fee ($25/hr) $ 1,000 $ 1,000
Setup/teardown labor ($25/hr) $ 1,000 $ 1,000
Liability insurance (annual premium) $ 3,152 $ 1,576 $ 1,576 Concert venue use fees $ 2,850 $ 2,850
Storage rental ($244/mo) $ 2,928 $ 2,928
Advertising (PeachJar, print ads) $ 2,010 $ 2,010
Marketing incentives/stipends $ 1,500 $ 1,500
Equipment (instruments, accessories, A/V) $ 2,000 $ 2,000 Supplies (music sheets, shoulder rests, books, rosin, strings, etc.) $ 1,500 $ 1,500 Total $ 73,740 $ 27,900 $ 10,276 $ 35,564
Project Expenses Other Contributions
2024-2025 CYSO Virtual Gadfly Budget CEIF App #5
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
CEIF App #5
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
CEIF App #5
ITEM 12.4. ATTACHMENT 2
February 28, 2024
Joanna Baisden, Ph.D.
Board Chair
Sacramento Performing Arts Conservatory
Dear Joanna Baisden,
The Rancho Cordova Moose Lodge is pleased to offer the Cordova Youth Spotlight Orchestra the use of our facilities, from 4:30 p.m. to 6:30 p.m., two evenings a week to hold music classes for local elementary through high school students. It has long been the mission of all Moose Lodges throughout the United States to help provide aid within their own communities, so we are extremely grateful that our lodge has the opportunity to help enhance the lives of students within our local area.
Our lodge offers its full support to the CYSO in its goal of expanding the musical repertoire of local students, and in its continued success of encouraging the talented youth of Rancho Cordova. Please feel free to let us know if we can be of help in any other way.
Sincerely,
John Ingrim
Administrator
Rancho Cordova Moose Lodge #2357
CEIF App #5
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Title of individual
completing this form
Robin Mandeville
By checking here, I
verify that I have the
authority at my
organization to
provide an
endorsement.
True
CEIF App #5
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Project/Program
Name. Assign a
project name to your
project/program.
Balance Dance Project: The Dance Experience
Provide a
Project/Program
Synopsis
"The Dance Experience" offers a unique and enjoyable way for youth to engage with dance and performance while contributing positively to their mental and physical well-being. The combination of creativity and responsibility creates a memorable and transformative experience.
Developing a rich performance program for the City of Rancho Cordova.
Provide a
Project/Program
Description
"The Dance Experience" is designed to not only provide valuable training in dance and performance but also to create a memorable and inspiring journey for participants, fostering a love for the arts and a sense of community among the youth in Rancho Cordova. Under the artistic direction of dance studio owner, Heather Singleteary, who has implemented this same program at her studio, Balance Dance Project, we are certain, offering this program to the Rancho Cordova community will be a success. The program's uniqueness and innovative approach have garnered popularity among participants at Balance Dance Project as it is making a positive impact on participants in various aspects of their lives.
Engaging in dance, performance, and contributing personal ideas to the creative process plays a crucial role in building self-assurance. It will be a 6-week program divided into three age groups: 6-9 years old, 10-13 years old, and 14-17 years old, and each group functions like a summer dance camp, meeting multiple times a week for several hours. The experience teaches dance and performance techniques and includes the production of a professional-level photo shoot and dance music video. Daily activities will include warm-ups and dance and performance training to build skills.
There will be brainstorming activities between the participants and their instructors, so the performers can contribute personal ideas to the theme and concept. Learning and rehearsing choreography, incorporating elements of acting, to enhance the theme in the performances. The professional photo shoot will happen within the first week of the experience, as it will be used to generate promotional material for the upcoming music video. Weeks following are dedicated to learning and producing the dance music video, incorporating all necessary elements. In the final weeks the refinement of all details will happen and then the participants will have music video shoot day. A very exciting and much anticipated day. The experience will end with a celebratory watch party where all age groups will come together for their music video debut. Family and friends will be invited to share in this exciting moment and each participant will receive a digital copy of the music video as a momentum and to continue to share. The program aims to provide an "all-star" dance and performance experience not commonly accessible to youth in Rancho Cordova, with hopes to spark a significant interest in dance and performing arts within the community. By offering this unique experience, we believe it may become a staple in the youth summer camp program options and become a longstanding and cherished dance and performance program in Rancho Cordova.
CEIF App #6
ITEM 12.4. ATTACHMENT 2
Tell us about your
Project/Program
Team
The Artistic Director orchestrates a symphony of visual and auditory elements by providing their understanding of dance dynamics and artistic expression. Blending choreography, costumes, music, and visual elements to bring the experience to life. The instructors will collaborate with the Artistic Director to connect and create the choreography and visual aesthetics. They will provide the dance training and instruction. The administrative team handles the essential logistics, communication, and financial aspects. Providing support and assistance to program participants and staff by facilitating and managing the registration process, program marketing, and keeping detailed records of income, expenses, and budget allocations.
Provide your
Project/Program
Goals
To create a unique and enriching experience for participants by combining dance training, acting elements, and the production of a dance music video. We want all participants to feel welcomed, regardless of ability level and will foster the development of their dance and performance skills.
Keeping the program inclusive and accommodating is key. The program will create an environment that supports personal growth, self-assurance, and a sense of accomplishment. The program will emphasize physical and mental health benefits of dance as a form of exercise and creative expression. Finally, the program will promote team building skills through collaborative dance training and choreography, thus producing said dance music video.
Optional File Upload: Provide any additional records to supplement your program/project application. Note: Combine multiple files in one pdf before uploading.
Sacramento_Kings_Video.MP4
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
37000.0
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
37000.0
CEIF App #6
ITEM 12.4. ATTACHMENT 2
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
What is the total cost
of personnel for your
project/program?
21280.0
What is the total cost
of supplies for your
project/program?
5120.0
What is the total cost
of transportation for
your
project/program?
0.0 What is the total cost
of equipment for your
project/program?
0.0 What will be the total
cost of any
miscellaneous
expenses for your
project/program?
10600.0
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading.
Rancho_Cordova_Community_Enchancment_and_Investment_Fund_Grant_Budget.pdf Has your
organization sought
or will seek other
funding for this
project/program?
No, not seeking any other funding support.
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
CEIF App #6
ITEM 12.4. ATTACHMENT 2
Do you plan to ask
for funding annually
for this
project/program?
Yes
Is this a single year
request or a request
for funding for
multiple years?
Single Year
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
No
3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
Anticipated Start
Date (July 1 is the
soonest available
start date)
6/2/2025
Anticipated End Date
(typically
projects/programs
end by June 30)
7/11/2025
Please describe your
project/program
schedule
Intended start date is June 2, 2025, or shortly after the Folsom Cordova Unified School District 2024-2025 school year concludes, and ending on or around July 11, 2025. Groups one and two will have sessions 2-3 days a week and group three will have 2-4 days a week with all groups meeting between 2-4 hours per day. Week 1: June 2-8, 2025 will include the program kickoff and orientation, professional photo shoot, brainstorming sessions, and theme conceptualization and introduction to choreography.
Weeks 2-5: June 9- July 5, 2025 will include dance and performance training choreography rehearsals, acting elements instruction, costume and prop introduction, and music video planning and practice. Week 6: July 6- 11, 2025 includes the final refinement of all video shoot details, music video film day, music video debut preparation, and finale watch party planning and party.
CEIF App #6
ITEM 12.4. ATTACHMENT 2
Adaptability: What is
your plan to complete
your project/program
should any
challenges arise?
Due to the nature of our project, we can be somewhat flexible with where and how we hold the program. We have connections with video production teams and company's as part of the program, and if we needed to adjust to a virtual program, we could easily provide pre-recorded classes and tutorials of the training, choreography, and performance instruction. Virtual live dance classes have also proven successful and effective during the COVID-19 Pandemic, so our instructors would have the ability to switch to a virtual teaching environment if necessary. The programs professional photo shoot and music video filming can also accommodate a socially distant environment, in the sense that the film crew and photographer could perform these task at a socially distant capacity and edit this portion and continue to produce these pieces of the program. Debuting and distribution can happen virtually as well. The Artistic Director, as well as the instructors, having a vast knowledge of how the program operates, also have a variety of resources that would by accessible to assist where needed to keep the program running smoothly and efficiently. All staff have experiences running this program, or a similar program, during the pandemic and are experienced and skilled in this area.
4 - Project/Program Location
CEIF App #6
ITEM 12.4. ATTACHMENT 2
School and park
related applications
are due before Noon
on March 1, 2024, to
allow for the
endorsement
process.
Please note that projects or programs that are proposed on property owned or operated by outside agencies or a private party will require coordination with and potentially approvals from outside agencies, organizations, and/or the private party. Include whether you have received a letter of support for the project/program from the property owner. Upload any letters of support with your application. City staff will verify third-party permits have been discussed. In your planning discussions, be sure to discuss any necessary insurance or volunteer requirements that may increase budget costs. School Sites If your project/program is intended to operate at a public K-12 school site, your application is due by March 1 at Noon. City staff will work with the school districts to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with school site and district representatives before applying so there is clarity during the endorsement process. Districts will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. Each participating school superintendent reserves the right to withhold their endorsement of a project/program. Parks If your project/program is intended to operate at a park or community center site, your application is due by March 1 at Noon. City staff will work with the Cordova Recreation & Park District to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with district representatives before applying so there is clarity during the endorsement process. A special use permit application is required for any program or event planned at a CRPD facility. The special use application can be found at the CRPD website: https://crpd.com/. CRPD will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. The Cordova Recreation & Park District reserves the right to withhold their endorsement of a project/program.
Below is the list of staff to communicate with at school and park organizations: Elk Grove Unified School District: [email protected] Folsom Cordova Unified School District: [email protected] Sacramento City Unified School District: [email protected] Cordova Park & Recreation District: [email protected] Primary street
address of
project/program
9845 Horn Road, Suite 100, Sacramento, CA 95827
List the city location
of the
project/program.
Rancho Cordova
Select State CA
Provide the zip code
for your
project/program's
primary location.
95827.0
CEIF App #6
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
If your
project/program was
awarded the
requested funds, are
you authorized to
sign the contract for
your organization?
Yes, I would be the one to sign the contract
By checking here, I
confirm that I am
aware that my
application materials
will become public
record.
checked
Thank you for applying to the Community Enhancement & Investment Fund Fiscal Year 2024-2025 Grant Cycle. Applicants will receive an automated response through the grant portal. Community Enhancement & Investment Fund (CEIF) Staff will follow up with any questions regarding your Fiscal Year 2024-2025 application. For information about the next steps in the CEIF grant process, visit our website for more information. It is anticipated that applications will be reviewed by the City Council starting in April 2024 with adoption in June 2024. Should applicants be awarded by the City Council, funding would not be available to grantees until the start of Fiscal Year 2024-2025 and the completion of a contract. Please send an email to [email protected] with any questions or comments.
CEIF App #6
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
3/1/24, 11 56 AM Yahoo Mail Letter
about blank 1/1
Letter
From: Brinkhuis, Sam ([email protected])
To:
Date: Friday, March 1, 2024 at 09:16 AM PST
To whom it may concern,
Heather Singleteary has been a dance instructor for the City of West Sacramento Community Center for over five years.
Through out this time, Heather has been professional, punctual, a good communicator and a pleasure to work with. Her dance classes are very well attended and both her students and their parents love her patience, fun and upbeat teaching style.
Over the years, Heather has become a valued part of the Community Center team. She is really passionate and our community and mentoring youth in a positive way.
I would recommend Heather for any position as she has the quality of character to achieve anything she puts her mind too.
Please let me know if you have questions regarding my letter of recommendation.
Regards,
Sam Brinkhuis
Recreation Supervisor II
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This message may contain confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, re-transmit, disseminate, or otherwise use the information. Also, please indicate to the sender that you have received this email in error, and delete the copy you received. The sender does not accept liability for any errors or omissions in the contents of this message, which arise as a result of e-mail transmission. E-mail correspondence with the City, including attachments, may be subject to the California Public Records Act, and as such may be subject to public disclosure unless otherwise exempt by the Act.
CEIF App #6
ITEM 12.4. ATTACHMENT 2
To whom it may concern,
My name is Krystal Coles, and I am the President of Balance Dance Project, a non-profit dance studio located in Sacramento. I am writing this letter in support of our Artistic Directors request for grant funding from The City of Rancho Cordova’s Community Enhancement and Investment fund.
I am a Rancho Cordova native, and both sides of my family started families in Rancho in the 1970’s. Both of my parents went to Mitchell Middle School, and graduated from Cordova High School. I was born at Mather AF in 1981, and attended both Cordova Lane and MItchell Middle School. I have been able to witness the amazing changes that have happened in Rancho Cordova over the years. Growing up in Rancho Cordova I played piano, took karate lessons, and spent summers at the pool at the Cordova Community Center. I even participated in the 4th of July parades. I have always felt a strong sense of belonging and connection to the neighbors and community in Rancho, and with family and many friends still there, Rancho is a place that feels like home. I feel this same sense of community and belonging at Balance Dance Project.
Before I became a member of the board at Balance, both my daughters were involved in Heathers dance program. The joy, self-confidence, and transformation it had on them was such a wonderful thing to see. Every program Heather implemented at Balance, my daughters were eagerly a part of, thus how I became so involved with this non-profit.
Balance Dance Project is applying for this grant because we feel that we can build a social connection, provide opportunities to meet new people, build friendships, feel a sense of community, in Rancho Cordova, through dance and performance. Balance Dance Project understands cultivating a love for dance at a young age can lead to a lifelong appreciation for the arts, creativity, and help provide positive physical and mental health. Balance wants to be a part of your continued efforts in bringing your community and creating a thriving, diverse, and vibrant place for residents to continue to enjoy.
Thank You,
Krystal Coles
President, Balance Dance Project
CEIF App #6
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
1 - Project/Program Information Note: You can add a collaborator to this form to assist you in completing this application! A collaborator can help you complete this form by filling in fields for you, although only you can submit this form. You can add a collaborator by navigating to the top of the form and clicking on the 'Manage Collaborators' button. Simply enter their email address and click 'invite' to invite them as a collaborator. If you need further assistance, you may consult this Help article for more information.
Project/Program
Name. Assign a
project name to your
project/program.
The Third Annual California Capital International Documentary Film Festival at Rancho Cordova
Provide a
Project/Program
Synopsis
Building upon the success of our previous festivals, we aim to continue the mission of celebrating the art of documentary filmmaking and fostering community engagement through thought-provoking cinematic experiences.
We aspire to enhance the festival's impact and reach, enriching the cultural landscape of Rancho Cordova and beyond.
CEIF App #7
ITEM 12.4. ATTACHMENT 2
Provide a
Project/Program
Description
The third annual Documentary Film Festival in Rancho Cordova will showcase a diverse selection of compelling documentary films, ranging from social issues to environmental concerns, from local filmmakers to international perspectives. The festival will feature screenings, filmmaker Q&A sessions, panel discussions, and workshops to educate and inspire audiences of all ages.
As with the previous two years, we will utilize three screening locations:
Rancho Cordova City Hall Council Chambers and American River Room.
We hope to use The Rancho Cordova Youth Center, which proved to be a prevalent screening location last year.
The Friday before the festival, we will plan and organize an opening night reception/gala that, in addition to Rancho Cordova City Council Members, RC Cith Hall staff, invited dignitaries, filmmakers, and other guests, will be open to any City of Rancho Cordova Resident. The opening night reception will be followed by a screening of this year's highlighted film that will open to all attendees for the reception.
More than 1,000 filmgoers attended the 2023 festival's many screenings.
We determined that more than half of the people who attended screenings were residents of Rancho Cordova. This year, we are planning special discounts for residents of Rancho Cordova, and at the time of writing this application, we are still working out the details and logistics.
Another insight we discovered last year is that we presented too many films and found that screenings were lightly attended after 2 pm on Sunday.
This year, we plan on presenting fewer films and screening the more popular films twice at2 p.m. throughout the weekend to allow filmgoers more opportunities to view these more popular films. We will end the festival at 4 p.m. on Sunday instead of 7.30 p.m. last year.
As with last year, we will present three awards offering cash prizes. "Best of Festival" ($1,000), "Best Short Film" ($500.00), "Best Foreign Film" ($250). We plan to form a selection jury to determine the winning films. We are also planning on presenting 3-5 films dealing with environmental issues and presenting the "SMUD Award for Best Environmental Film" awarded by SMUD. We will develop a "youth jury" composed of Cordova High School students in conjunction with Conrad Mayer and his organization based at Cordova High School in Rancho Cordova.
composed
Tell us about your
Project/Program
Team
The Film Festival will once again be organized and put on by the Rancho Cordova Film Office which organized the previous two festivals. Executive Director Charles Lago will lead the team, which includes Jose Ruiz (in charge of development and marketing), Rafael Portillo (as Technical Director), Bryce Nicastro (in charge of website and graphics), and Daniel Aniceto (filmmaker relations).
Charles Lago and Jose Ruiz will head up the team that will select this year's presented films from the almost 300 submissions we anticipate receiving worldwide.
CEIF App #7
ITEM 12.4. ATTACHMENT 2
Provide your
Project/Program
Goals
- Provide a platform for emerging and established documentary filmmakers to showcase their work and engage with audiences.
- Promote cultural enrichment and community dialogue through documentary filmmaking.
- Cultivate an inclusive and accessible space for diverse voices and perspectives within the film industry.
- Foster partnerships with local organizations, businesses, and educational institutions to maximize the festival's impact and sustainability.
To measure the success of this year's festival and improvements to previous years, we will keep a concise record of who is attending the festival and where they are from, the aim being to gauge how many residents of Rancho Cordova attend.
Optional File Upload:
Provide any
additional records to
supplement your
program/project
application. Note:
Combine multiple
files in one pdf
before uploading.
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
29000.0
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
21700.0
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
CEIF App #7
ITEM 12.4. ATTACHMENT 2
What is the total cost
of personnel for your
project/program?
5750.0
What is the total cost
of supplies for your
project/program?
3950.0
What is the total cost
of transportation for
your
project/program?
0.0 What is the total cost
of equipment for your
project/program?
2000.0
What will be the total
cost of any
miscellaneous
expenses for your
project/program?
10000.0
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading. 2024_Doc_Fest_Budget_.pdf
Has your
organization sought
or will seek other
funding for this
project/program?
No, not seeking any other funding support.
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
N/A
Do you plan to ask
for funding annually
for this
project/program?
Yes
Is this a single year
request or a request
for funding for
multiple years?
Multiple Years
CEIF App #7
ITEM 12.4. ATTACHMENT 2
If requesting for
multiple years,
please share how
many years you are
seeking funding?
3 For
projects/programs
that span multiple
years, please
describe your
sustainability plan
and whether it is
viable as a single
year request.
The Rancho Cordova Film Office plans on this being a yearly event that grows in size and attendance year on year.
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
Yes
How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?
2 How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?:
Score
2 3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
Anticipated Start
Date (July 1 is the
soonest available
start date)
10/4/2024
Anticipated End Date
(typically
projects/programs
end by June 30)
10/6/2024
CEIF App #7
ITEM 12.4. ATTACHMENT 2
Please describe your
project/program
schedule
The opening night reception/Gal will be on Friday, October 4, 2024 (5.30 pm - 9.30 pm)
The Film Festival will take place:
Saturday, October 5, 2024 (11:00 am - 8.30 pm)
Sunday, October 6, 11:00 am - 4:00 pm)
Adaptability: What is
your plan to complete
your project/program
should any
challenges arise?
As this is a public event, should a serious health emergency arise, we will quickly attempt to pivot to online screenings where people can view films at home.
In the event that the health emergency is not serious and further preventive measures are needed, we would adhere to all local and national advice and implement them if needed.
4 - Project/Program Location
School and park
related applications
are due before Noon
on March 1, 2024, to
allow for the
endorsement
process.
Please note that projects or programs that are proposed on property owned or operated by outside agencies or a private party will require coordination with and potentially approvals from outside agencies, organizations, and/or the private party. Include whether you have received a letter of support for the project/program from the property owner. Upload any letters of support with your application. City staff will verify third-party permits have been discussed. In your planning discussions, be sure to discuss any necessary insurance or volunteer requirements that may increase budget costs. School Sites If your project/program is intended to operate at a public K-12 school site, your application is due by March 1 at Noon. City staff will work with the school districts to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with school site and district representatives before applying so there is clarity during the endorsement process. Districts will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. Each participating school superintendent reserves the right to withhold their endorsement of a project/program. Parks If your project/program is intended to operate at a park or community center site, your application is due by March 1 at Noon. City staff will work with the Cordova Recreation & Park District to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with district representatives before applying so there is clarity during the endorsement process. A special use permit application is required for any program or event planned at a CRPD facility. The special use application can be found at the CRPD website: https://crpd.com/. CRPD will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. The Cordova Recreation & Park District reserves the right to withhold their endorsement of a project/program.
Below is the list of staff to communicate with at school and park organizations: Elk Grove Unified School District: [email protected] Folsom Cordova Unified School District: [email protected] Sacramento City Unified School District: [email protected] Cordova Park & Recreation District: [email protected] CEIF App #7
ITEM 12.4. ATTACHMENT 2
Primary street
address of
project/program
729 Prospect Park Drive, Rancho Cordova, CA 95670
List the city location
of the
project/program.
Rancho Cordova City Hall
Select State CA
Provide the zip code
for your
project/program's
primary location.
95670.0
If your
project/program
takes place at
multiple locations,
please list other or
secondary locations.
Rancho Cordova Youth Center - 10455 Investment Circle, Rancho Cordova, CA 95670
Third Party Letters of
Support (Note:
Combine multiple
files in one pdf
before uploading)
Does your
project/program
involve one of
Rancho Cordova's
school districts?
No
Does your
project/program
involve the Cordova
Recreation & Park
District?
No
5 - Applicant Information
Name Charles
Lago
Is this
project/program on
behalf of an
organization?
Yes
What is the name of
your organization?
Rancho Cordova Film Office
CEIF App #7
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Third Annual California Capital International Documentary Film Festival Budget:
- Website Development $2,500.00
- Graphic Artist $2,500.00
- Program Printing $2,200.00
- Promotional/Marketing Items $1,750.00
- Filmmakers Hotel $2,000.00
- Technical Director $2,000.00
- A/V Equipment Rental $2,000.00
- Office Assistant $2,000.00
- Awards $1,750.00
- Producers $3,000.00
Total $21,700.00
**In addition to the above there is an additional $7,300.00 of costs made up as follows:
- Labor Hours needed to organize the festival in the three months prior to the date $6,000.00
- Costs associated with the submission process of those wishing to enter films $800.00
- Developing DFP’s. This is converting the files filmmakers send their films to a file suitable to play on a projection system.
$500.00
The above costs will be borne by the Rancho Cordova Film Office CEIF App #7
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
1 - Project/Program Information Note: You can add a collaborator to this form to assist you in completing this application! A collaborator can help you complete this form by filling in fields for you, although only you can submit this form. You can add a collaborator by navigating to the top of the form and clicking on the 'Manage Collaborators' button. Simply enter their email address and click 'invite' to invite them as a collaborator. If you need further assistance, you may consult this Help article for more information.
Project/Program
Name. Assign a
project name to your
project/program.
"Immortal Winds" (Indoor Winter Wind Ensemble)
Provide a
Project/Program
Synopsis
“Immortal Winds” is an indoor competitive winter performing arts ensemble featuring youthplaying brass and woodwind instruments while moving in a highly choreographed indoor show.
Provide a
Project/Program
Description
In 2022/23, Mandarins, through the help of a grant from the City of Rancho Cordova, introduced “Immortal Winds”, a winter performing arts ensemble based in Rancho Cordova focusing on brass and woodwind instruments.
This ensemble addressed a current need in the community -- while high schools in Rancho Cordova offer Winter Percussion and Winter Guard programs and Sacramento State offers an independent Winter Percussion/Guard group, no wind ensembles have been available for youth participation.
Winter Winds ensembles do not have any specific instrumentation. In fact, there are purposely less regulations and restrictions against winds groups, in regard to instrumentation. These less stringent rules exist in order to encourage experimentation. Winds groups also often incorporate percussion elements and guard elements into their performances, resulting in a unique mix of electric synergy.
Winter wind ensembles prepare an original show each year, approximately 8–10 minutes in length, and refine it throughout the winter season (January – April). Shows are performed on basketball arenas or gyms and are judged in various musical and visual categories, or "captions". Musical repertoires vary widely among corps and include symphonic, jazz, big band, contemporary, rock, wind band, vocal, rap, Broadway, and Latin music, among other genres.
Immortal Winds is open to all interested woodwind and brass player between the ages of 15–22 years of age. Experience camps are held in November and December during which students have the opportunity to hone the musical skills and learn basic movements used in the performances. In January, interested student is eligible to audition for the forty five (45) available openings in the competitive ensemble. Thereafter, the ensemble will continue to practice and perfect their music and visual performance as a team.
ITEM 12.4. ATTACHMENT 2
Tell us about your
Project/Program
Team
Daniel Fong wrote Mandarins brass charts from 1982-2011, and was Mandarins’ Brass Caption Head in1982-1993, 2005-2008, 2012- 2016. He arranges music for Mandarins Brass Academy and teaches brass students of all skill levels in the Sacramento region.Chris Langton has two decades of experience in the marching arts, is a Mandarins alumnus and won the 2011 outstanding member award. He holds a B.A in Instrumental and Vocal Music Education and a Master’s degree in Vocal Performance. Ryan Lee has worked with over thirty music programs and adjudicates marching arts competitions across the U.S, and is the Director of Mandarins Music Academy.
Provide your
Project/Program
Goals
The goal of Mandarins is to offer students an experience which challenges and stimulates growth on many levels through an activity that promotes musical growth and development by involving a variety of core musical skills, standards, and abilities.
Imperial Winds goals include:
• To perform instrumental compositions representing various genres, styles, and cultures.
• Performing with expression, technical accuracy, sound quality, and articulation.
• Perform in solo settings, with small segmental ensembles, and as part of a greater overall ensemble production.
• Physically: improve muscle tone, conditioned response with/to music and other stimuli, simultaneous coordination of head, arms, legs, body stature as well as poise and control while experiencing physical and mental pressure.
• Mentally: improve multi-levels of thought organization such as reading music, blending sound with other musicians, portrayal of moods harmonious with other performers and musicians, an understanding of how and why they execute each move, and advance awareness of what the next move/note/step will be and why it is there.
• Socially: improve functioning in a group situation by setting common goals, cooperating, and striving for success as a team.
The cumulative result is a student with deeper feelings of understanding, a more disciplined focus (which finds its way into study habits in scholastic efforts), and a higher level of self-confidence.
Mandarins will showcase the finished program at a free community event in Rancho Cordova during the season. The program will further benefit the Rancho Cordova community as there are many outlets (other than the anticipated competitions) for performances available to a winds ensemble, including rallies, community showcases, or school assemblies which can showcase the activity to the community. Students and faculty will be introduced to the program and the audiences enjoy the show for its entertainment value.
CEIF App #8
ITEM 12.4. ATTACHMENT 2
Mandarins uses a variety of metrics to track the participants progress and growth ranging from an initial evaluation of the skill level of each performer, individuals interviews before and after the competitive season, performance evaluations provided by judges at competitions in categories such as repertoire, general effect, production value, pacing, staging, musicality, and coordination between props and performers. Meetings with staff and performers occur periodically during the competitive season to access progress and areas of improvement. Exit interviews are conducted with both staff and perofrmers are the end of the season.
Mandarins Finance Committee oversees the budget and meets every month to ensure Mandarins programs, including Immortal Winds, remain within budget and to plan fundraising for the upcoming year.
Optional File Upload: Provide any additional records to supplement your program/project application. Note: Combine multiple files in one pdf before uploading.
Immortal_Winds.pdf
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
62150.0
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
20000.0
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
What is the total cost
of personnel for your
project/program?
20650.0
What is the total cost
of supplies for your
project/program?
8850.0
CEIF App #8
ITEM 12.4. ATTACHMENT 2
What is the total cost
of transportation for
your
project/program?
5000.0
What is the total cost
of equipment for your
project/program?
5500.0
What will be the total
cost of any
miscellaneous
expenses for your
project/program?
11800.0
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading.
Mandarins_Immortal_Winds_2024-25_Budget.pdf
Has your
organization sought
or will seek other
funding for this
project/program?
Yes, actively seeking funding support or have secured additional funding support for this project/program.
CEIF App #8
ITEM 12.4. ATTACHMENT 2
Describe any funding
secured or being
sought for this
project/program?
Mandarins is using a variety of fundraisers each year for its other programs and is incorporating the same strategies for Immortal Winds as follows:
• To help defray ongoing costs, Mandarins will charge member fees and tuition for experience camps and membership contracts for the 2024-45 season. During the inaugural year of the Immortal Winds in 2022-23, tuition covered approximately $20,000 of the total costs, and the 2023-24 season covered approximately $30,000 due to more members and increased tuition;
• A portion of the profits from Mandarins annual fundraising activities (DCI Capital Classic Drum Corps Show, Mandarins Birthday Bash, Mandarins Annual Golf Tournament, and special events held at the Mandarins Music Center earmarked for Immortal Winds;
• Mandarins has entered into a partnership with KHS America and Sacramento State University to lease instruments for the Winter Arts season at a reduced rate;
• Mandarins will continue ongoing fundraising programs of donor campaigns, additional grants, charging admission for specified musical performances and events, challenges, used equipment sales, and virtual events.
• Sponsorships from local businesses and grants from local foundations and government entities and individual donations.
• Mandarins operates a Bingo Center at 9792 Business Park Drive in Rancho Cordova. A portion of the profits has been designated for Immortal Winds for the upcoming years 2024 and 2025.
• Mandarins also has an Entertainment Sector that appears at local functions and events for a fee. After the entertainers are paid, the remaining profits are used to offset costs in each of Mandarins four youth performing arts programs.
• Mandarins merchandise is available on the Mandarins online store with a percentage of proceeds to be earmarked for the program.
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
Instruments: Miscellaneous repairs and padding necessary each year.
Replacement every 4-8 years
Vinyl Floor: Floor must be cleaned and repainted each year and replaced after five years. Mats are painted each year to enhance the design of the show.
Costumes: For sanitary reasons, costumes are not reusable and become the property of the performer at the end of the season.
Props: Frames for props are reusable but props are rebuild and designed each year.
Insurance: Liability and comprehensive policy to cover injury and loss of instruments is a yearly expense.
Transportation: Mandarins maintain a box truck, a pickup truck, and three axle trailer for transporting props, instruments and equipment to the various show and event sites. These vehicles must be registered each year, maintained and repaired as needed, insured and stored. Buses may be leased from time to time to transport performers to competitions.
CEIF App #8
ITEM 12.4. ATTACHMENT 2
Do you plan to ask
for funding annually
for this
project/program?
Yes
Is this a single year
request or a request
for funding for
multiple years?
Multiple Years
If requesting for
multiple years,
please share how
many years you are
seeking funding?
Mandarins anticipates the program will be fully self sufficient by 2026-27.
Inflation has been a factor over the past two years and the rise in fuel, insurance, and goods has been challeging in projecting full self sufficiency.
For
projects/programs
that span multiple
years, please
describe your
sustainability plan
and whether it is
viable as a single
year request.
Mandarins intends that the program be self-supporting by 2026 by increasing tuition for participation, increasong the number of participants, securing corporate sponsorships and other fundrasing activities.
When Mandarins began developing the program in 2021, staff had identified a lack of wind ensembles in the Sacramento region, including the City of Rancho Cordova. Although Mandarins believed that the implementation of the Winter Winds program was viable, a lack of interest in the ensemble or a lack of necessary participants during the initial year of the program would indicate that the program was not feasible. As a result, when Mandarins applied for and was awarded a grant from the City of Rancho Cordova in 2022, the goal was to offer the program for one year, then re-access its sustainability for future years. If the program was not viable, it would not have been offered beyond the initial year.
The metrics collected from the inaugural year indicated that the program was successful and would provide an on-going benefit to local youth.
This year, Mandarins offered two Workshops/Experience Camps to band students playing woodwind and brass instruments. Over seventy hopeful performers attended these Workshop/Experience Camps which were held in November/December 2023. Each student who participated in the weekend workshops were given the opportunity to audition for the 2024 Immortal Winds Performance Ensemble, if they so desired. Ultimately, five students from the Folsom-Cordova Unified School District were chosen to join 37 other excited performers. Weekly rehearsals are being held on Fridays, Saturdays and/or Sundays at the Mandarins Event Center and Immortal Winds has competed in three competitions at Sacramento-area high schools. Of the three competitions to date, the Mandarins have won our division in both of them and are a favorite of both the audience and judges.
This year is only the second year that the Immortal Winds Ensemble has existed. Statistics gathered by the Marching Arts community and parent organizations such as Winter Guard International (WGI) and Drum Corps International (DCI) indicate that it takes approximately five years for a start-up ensemble to become fully established. Each year that a start-up CEIF App #8
ITEM 12.4. ATTACHMENT 2
ensemble performs and does well creates more interest as performers, instructors, and audiences start to recommend the program to friends and family. In this, the second year of Immortal Winds, we have already had two performers who reside in the City of Rancho Cordova return to participate and 9 students from the Folsom-Cordova Unified School District participated in the experience camps. In addition, as a result of the first year's success, Immortal Winds was contacted by and subseqeuntly hired an instructor who lives in and teaches in Rancho Cordova. This instructor has been an outstanding benefit to the Mandarins orgianization and the Immortal Winds program and is already recommending the program to other teachers and students in Rancho Cordova for the upcoming years.
Over half of the participants returned in the Fall of 2024. In addition, Mandarins is receiving inquiries about the program and the 2024 Fall Experience Camps from local interested youth who have seen the ensemble perform. As the program grows and becomes more well-known, tuition costs will increase, which will help offset ongoing costs. Mandarins will continue to fundraise and earmark a percentage of funds received through Bingo, facilities rental, ticket sales, souvenir sales and program specific donations for the Immortal Winds.
Each year’s show is a “stand alone” project and does no carry over into the next year. Although students can participate year after year as long as they are eligible, the program is completed each year at the Championships.
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
Yes
How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?
2 How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?:
Score
2 3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
CEIF App #8
ITEM 12.4. ATTACHMENT 2
Anticipated Start
Date (July 1 is the
soonest available
start date)
7/1/2024
Anticipated End Date
(typically
projects/programs
end by June 30)
6/30/2025
Please describe your
project/program
schedule
Each year’s show is a “stand alone” project and does not carry over into the next year. Although students can participate year after year as long as they are eligible, the program is completed each year at the Championships in April.
Winter Ensembles, including the Immortal Winds, rehearse and refine their shows from January through April each year, Competition events begin in late January and are held on weekends. The Championship Finals are held in mid-April of each year which completes the program for that year.
Immortal winds will follow this timeline as follows:
July 1, 2024 through October 2024: These month will be used to plan for the upcoming 2024-25 show season. Potential staff are contacted to determine their interest and accessibillity. The The Winter Winds season runs from early November to end of April each year. Rehearsals, will not be held every weekend in the beginning, but become more frequent as the season progresses. For example, in November and December, Immortal Winds will meet on Sundays two times each month with auditions in early January, 2025.
January-February, 2025: Rehearsals will be held every Sunday.
Rehearsal times can range from four (4) to six (6) hours each session, increasing in time as music is combined with movements and drill patterns.
Competitions typically start late January 2025 and culminate in the Championships held in late April 2025.
March-April, 2025: Rehearsals increase to both Saturday and Sunday, if needed. Additional rehearsals may be held during winter break from school.
Final competitions attended.
April 2025: Final meetings between staff and exit interviews and written surveys distributed to staff and performers.
May 2025: Final meeting for 2024-25 administrative staff to review evaluations and discuss results of exit interviews and surveys. Planning begins for next years show and competition schedule. Immortal Winds anticipates entering six to ten competitions each year.
NOTE: Mandarins Is currently participating in seven events/competitions during the 2023/24 inaugural season as an exhibition group and has performed two community musical performances at the Mandarins Event Center free of charge to the general public.
CEIF App #8
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
School and park
related applications
are due before Noon
on March 1, 2024, to
allow for the
endorsement
process.
Please note that projects or programs that are proposed on property owned or operated by outside agencies or a private party will require coordination with and potentially approvals from outside agencies, organizations, and/or the private party. Include whether you have received a letter of support for the project/program from the property owner. Upload any letters of support with your application. City staff will verify third-party permits have been discussed. In your planning discussions, be sure to discuss any necessary insurance or volunteer requirements that may increase budget costs. School Sites If your project/program is intended to operate at a public K-12 school site, your application is due by March 1 at Noon. City staff will work with the school districts to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with school site and district representatives before applying so there is clarity during the endorsement process. Districts will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. Each participating school superintendent reserves the right to withhold their endorsement of a project/program. Parks If your project/program is intended to operate at a park or community center site, your application is due by March 1 at Noon. City staff will work with the Cordova Recreation & Park District to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with district representatives before applying so there is clarity during the endorsement process. A special use permit application is required for any program or event planned at a CRPD facility. The special use application can be found at the CRPD website: https://crpd.com/. CRPD will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. The Cordova Recreation & Park District reserves the right to withhold their endorsement of a project/program.
Below is the list of staff to communicate with at school and park organizations: Elk Grove Unified School District: [email protected] Folsom Cordova Unified School District: [email protected] Sacramento City Unified School District: [email protected] Cordova Park & Recreation District: [email protected] Primary street
address of
project/program
9297 Business Park Drive
List the city location
of the
project/program.
Sacramento (City of Rancho Cordova)
Select State CA
Provide the zip code
for your
project/program's
primary location.
95827.0
CEIF App #8
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Thank you for applying to the Community Enhancement & Investment Fund Fiscal Year 2024-2025 Grant Cycle. Applicants will receive an automated response through the grant portal. Community Enhancement & Investment Fund (CEIF) Staff will follow up with any questions regarding your Fiscal Year 2024-2025 application. For information about the next steps in the CEIF grant process, visit our website for more information. It is anticipated that applications will be reviewed by the City Council starting in April 2024 with adoption in June 2024. Should applicants be awarded by the City Council, funding would not be available to grantees until the start of Fiscal Year 2024-2025 and the completion of a contract. Please send an email to [email protected] with any questions or comments.
CEIF App #8
ITEM 12.4. ATTACHMENT 2
Mandarins Immortal Winds Proposed 2024-2025 Budget
Item Name Total Amount
Design Dan Fong 0
Chris Langton 500
Ryan Lee 2000
Bryan Harmsen 2000
Aaron Christianson 750
Total Design 5250
Admin Chris Langton 2000
Beth Crandell 500
Total Admin 2500
Instruction Taylor Sabado 1600
Marcelino Nambo 1600
Jesus Alberto Muniz 800
Nico Peruzzi 1000
Alex Hawvichorst 1000
EJ Charles 1000
Beth Crandell 1000
Kaylee Kazee 600
Cole Rodriquez 600
Ioana Ana 600
April Gilliam 600
Total Instruction 10400
Instructors Travel 1000
Sound Technician Savion Battle 1500
Rehearsal Facilities 5000
Uniforms (46)($175) 8050
Woodwind Rental 1000
Instrument Technician Bee Trinh Shimizu 1000
Repairs/Refurbishing 600
Reeds and Mouthpieces 500
Transportation/Fuel/Bus Rental 4000
Meals/Rehearsal (17 rehearsals)($200) 3400
Meals/Show Days (7 shows)($300) 2100
Props 4000
Show registration 1500
Licensing 1500
Insurance 3000
Show Shirts 400
400
Total Expenditures 62150
Income
Members' Tuition (44 members)($750) 33000
Auditions/Experience (80 auditions)($75) 6000
Fundraising Booster Contribution 6500
Immortal Winds Jacket (20 members)($55) 1100
Fundraising events 10000
Rancho Cordova Grant 20000 20000
Total Income 76600
CEIF App #8
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
CEIF App #8
ITEM 12.4. ATTACHMENT 2
CEIF App #8
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Project/Program
Name. Assign a
project name to your
project/program.
Beautiful Excellence Visual and Performing Arts Program Provide a
Project/Program
Synopsis
The Beautiful Excellence (B.e.) Visual Arts and Performing Arts (VAPA) program is designed to cultivate creativity, self-expression, and mindfulness among youth through a diverse range of artistic experiences.
This initiative includes courses in drawing, painting, mixed media, dance, and music, highlighting the holistic benefits of arts participation.
Provide a
Project/Program
Description
The Beautiful Excellence (B.e.) Visual Arts and Performing Arts (VAPA) program is a dynamic initiative based at the House of Prayer church in Rancho Cordova, CA, with a focus on fostering creativity, self-expression, and mindfulness targeting 100 Rancho Cordova youth of all ages. Tailored to provide a safe and culturally relevant space, the program offers specialized courses in drawing, painting, mixed media, dance, and music.
Each component of the program is thoughtfully designed to unlock and harness the numerous cognitive, emotional, and social benefits associated with active participation in the arts.
In the realm of drawing and painting, participants delve into the world of visual expression, learning techniques that bring their ideas to life on canvas. The mixed media courses offer a dynamic fusion of artistic elements, encouraging experimentation and innovation. The dance component allows participants to explore the beauty of movement, rhythm, and choreography, fostering physical and emotional well-being. Meanwhile, the music courses provide a harmonious journey, enabling participants to discover the transformative power of melody and rhythm.
Beyond the acquisition of technical skills, the B.e. VAPA program places a strong emphasis on the holistic development of participants. Through artistic endeavors, youth engage in activities that promote cognitive growth, emotional intelligence, and social connection. The program creates a supportive environment where participants not only refine their artistic abilities but also gain valuable life skills, including teamwork, resilience, and a sense of accomplishment.
In essence, the B.e. VAPA program is a dynamic and enriching platform that goes beyond traditional arts education, aiming to inspire and empower the next generation of creative minds. Through artistic exploration, selfdiscovery, and mindful expression, participants embark on a transformative journey that shapes their character and sets the stage for a lifetime appreciation of the arts.
The inclusion of a mindfulness training component in the B.e. VAPA program is rooted in the understanding that cultivating mindfulness is a powerful tool for empowering youth. Mindfulness practices have been associated with numerous cognitive, emotional, and social benefits, making them a valuable addition to the holistic development of young individuals.
Mindfulness training provides youth with tools to enhance self-awareness, regulate emotions, and build resilience in the face of life's challenges. By incorporating mindfulness into the arts program, participants not only refine CEIF App #9
ITEM 12.4. ATTACHMENT 2
their artistic skills but also develop essential life skills that contribute to their overall well-being.
Moreover, mindfulness practices create a supportive and inclusive environment, fostering a sense of community and connection among participants. This component aligns with the program's commitment to providing a safe and culturally relevant space, ensuring that youth of diverse backgrounds can benefit from the transformative power of both the arts and mindfulness.
By harnessing the therapeutic potential of music and art, it provides youth with a powerful medium for healing, self-discovery, and emotional growth.
Through the amalgamation of creative expression, mentorship, mental health support, and mindfulness training, this program is set to positively impact the lives of young individuals and empower them to face the trials of today's world with confidence and resilience.
Tell us about your
Project/Program
Team
Our project team comprises skilled professionals trained in various arts disciplines. Led by Program Administrator Lorreen Pryor and Program Manager Alphonso Flowers, our team includes Music Director Edward George, Music Instructor Jordan Sanders (percussion), Music Instructor Caleb Flowers (keyboard, piano, bass), Art/Dance Mindfulness Director Candy Jackson, and dedicated Dance Instructors. With their expertise and passion, they ensure the successful execution of our programs, providing high-quality instruction and fostering creativity and mindfulness in our participants.
Provide your
Project/Program
Goals
The goals and metrics of the Beautiful Excellence program are strategically designed to align with its overarching mission of fostering growth and development within arts, culture, entertainment, history, and the well-being of children and youth in Rancho Cordova. Each goal is a pivotal step towards creating a vibrant and inclusive community where creativity thrives, cultural richness is celebrated, and the unique talents of the younger generation are nurtured.
Program Goals:
Enhance Artistic Skills: The primary goal of the Beautiful Excellence (B.e.) Visual Arts and Performing Arts (VAPA) program is to enhance the artistic skills of participating youth. Through specialized courses in drawing, painting, mixed media, dance, and music, the program aims to provide comprehensive training that fosters creativity and self-expression.
Promote Cognitive Development: The program seeks to promote cognitive development among youth by engaging them in activities that stimulate memory, critical thinking, and problem-solving skills. The goal is to leverage the cognitive benefits associated with active participation in the arts.
Cultivate a Sense of Belonging: The B.e. VAPA program aims to cultivate a strong sense of belonging and community among participating youth. By providing a safe and inclusive space at the House of Prayer church, the program strives to create a supportive community where youth feel connected and valued.
CEIF App #9
ITEM 12.4. ATTACHMENT 2
Foster Mindfulness and Empowerment: The program incorporates a mindfulness training component with the goal of fostering emotional wellbeing and empowerment among youth. Through mindfulness practices, participants are encouraged to develop self-awareness, resilience, and emotional regulation.
Metrics:
Artistic Skill Improvement: Track the progress of participants in developing their artistic skills through regular assessments, showcasing the advancement in techniques, creativity, and overall proficiency in the chosen artistic disciplines.
Cognitive Growth: Utilize pre and post-program assessments to measure cognitive growth, focusing on memory improvement, critical thinking, and problem-solving abilities among participating youth.
Community Engagement: Measure the sense of belonging and community engagement through participant surveys and attendance records. Assess the impact of the program on creating a positive and inclusive community environment.
Mindfulness and Empowerment: Implement surveys and self-assessment tools to gauge the impact of mindfulness training on participants' emotional well-being, self-awareness, and feelings of empowerment.
Retention and Participation Rates: Monitor program retention rates and participation levels to assess the overall engagement and continued interest of youth in the B.e. VAPA program over time.
Feedback and Testimonials: Collect qualitative data through feedback sessions, testimonials, and interviews to capture the personal experiences and perspectives of participants, providing insights into the program's effectiveness and areas for improvement.
Optional File Upload: Provide any additional records to supplement your program/project application. Note: Combine multiple files in one pdf before uploading.
B.e._Docs.pdf
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
209471.72
CEIF App #9
ITEM 12.4. ATTACHMENT 2
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
209471.72
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
What is the total cost
of personnel for your
project/program?
199920.0
What is the total cost
of supplies for your
project/program?
851.72
What is the total cost
of transportation for
your
project/program?
0.0 What is the total cost
of equipment for your
project/program?
0.0 What will be the total
cost of any
miscellaneous
expenses for your
project/program?
9030.0
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading.
B.e._VAPA_Program_Budget_-_Sheet1.pdf
Has your
organization sought
or will seek other
funding for this
project/program?
Yes, actively seeking funding support or have secured additional funding support for this project/program.
CEIF App #9
ITEM 12.4. ATTACHMENT 2
Describe any funding
secured or being
sought for this
project/program?
We are currently applying for grants as they are available.
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
Do you plan to ask
for funding annually
for this
project/program?
Yes
Is this a single year
request or a request
for funding for
multiple years?
Single Year
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
No
3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
Anticipated Start
Date (July 1 is the
soonest available
start date)
7/1/2024
Anticipated End Date
(typically
projects/programs
end by June 30)
1/30/2025
CEIF App #9
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
School and park
related applications
are due before Noon
on March 1, 2024, to
allow for the
endorsement
process.
Please note that projects or programs that are proposed on property owned or operated by outside agencies or a private party will require coordination with and potentially approvals from outside agencies, organizations, and/or the private party. Include whether you have received a letter of support for the project/program from the property owner. Upload any letters of support with your application. City staff will verify third-party permits have been discussed. In your planning discussions, be sure to discuss any necessary insurance or volunteer requirements that may increase budget costs. School Sites If your project/program is intended to operate at a public K-12 school site, your application is due by March 1 at Noon. City staff will work with the school districts to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with school site and district representatives before applying so there is clarity during the endorsement process. Districts will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. Each participating school superintendent reserves the right to withhold their endorsement of a project/program. Parks If your project/program is intended to operate at a park or community center site, your application is due by March 1 at Noon. City staff will work with the Cordova Recreation & Park District to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with district representatives before applying so there is clarity during the endorsement process. A special use permit application is required for any program or event planned at a CRPD facility. The special use application can be found at the CRPD website: https://crpd.com/. CRPD will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. The Cordova Recreation & Park District reserves the right to withhold their endorsement of a project/program.
Below is the list of staff to communicate with at school and park organizations: Elk Grove Unified School District: [email protected] Folsom Cordova Unified School District: [email protected] Sacramento City Unified School District: [email protected] Cordova Park & Recreation District: [email protected] Primary street
address of
project/program
2820 Zinfandel Dr.
List the city location
of the
project/program.
Rancho Cordova
Select State CA
Provide the zip code
for your
project/program's
primary location.
95670.0
CEIF App #9
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
If your
project/program was
awarded the
requested funds, are
you authorized to
sign the contract for
your organization?
Yes, I would be the one to sign the contract
By checking here, I
confirm that I am
aware that my
application materials
will become public
record.
checked
Thank you for applying to the Community Enhancement & Investment Fund Fiscal Year 2024-2025 Grant Cycle. Applicants will receive an automated response through the grant portal. Community Enhancement & Investment Fund (CEIF) Staff will follow up with any questions regarding your Fiscal Year 2024-2025 application. For information about the next steps in the CEIF grant process, visit our website for more information. It is anticipated that applications will be reviewed by the City Council starting in April 2024 with adoption in June 2024. Should applicants be awarded by the City Council, funding would not be available to grantees until the start of Fiscal Year 2024-2025 and the completion of a contract. Please send an email to [email protected] with any questions or comments.
CEIF App #9
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
From: Alphonso Flowers
Subject: Fw: Youth Project
Date: March 13, 2024 at 7:23 PM
To:
From: Rhona Huddleston
Sent: Wednesday, March 13, 2024 6:58 PM
To:
Subject: Youth Project
To Whom It May Concern:
I live in the Rancho Cordova community. I feel strongly about helping our youth to succeed. To move forward towards their future goals and to feel someone truly cares about them.
I'm speaking from experience. I use to work at a Foster Home Group home setting for boys and girls. What I took from working there was this. They want and need someone there for them. To talk to, to ask them how their day was, is there anything on their mind they want to talk about.
They love to know you care to listen. They are trying to see if your real. Can they build trust in you. Are you going to be consistent. Are you going to be there tomorrow. Can they depend on you? And if you can show them how to use their skills in painting drawing or whatever, they will show. They want to be a friend, they want to have friends but they need directions on how to do that and how to be leaders and not followers.
I do believe the company can be a tremendous help for the youth. So please consider my words and the youths so much needed help.
Be blessed,
Rhona Huddleston
CEIF App #9
ITEM 12.4. ATTACHMENT 2
From: Alphonso Flowers
Subject: Fw: Support Letter for Beautiful Excelence
Date: March 13, 2024 at 7:48 PM
To:
From: Bowens, Esther
Sent: Wednesday, March 13, 2024 7:43 PM
To:
Subject: Support Letter for Beautiful Excelence
To: Whom It May Concern:
Hello, my name is Esther Smith Bowens, and I am a Rancho Cordova resident for the past twenty plus years. I am writing to advise that Beautiful Excelence, an Outreach Non-Profit Organization for at risk youth would be a welcome addition to our community.
I believe the youth can benefit through their self-expression, mindfulness, creativity, and public expression through a diverse range of artistic expressions. This initiative includes courses, drawing activities, and mixed media. I believe Beautiful Excelence would be a great outreach program for youth in our community, allowing them to learn life lessons and benefiting the Rancho Cordova area as a whole.
In closing, I have seen firsthand some of the Artwork Beautiful Excelence has created in one of the local museums in the area. The overall experience was great, and I was also able to purchase some of the Art Paintings, and Tote Bags, and be a financial support as well. I believe the youth could benefit from this kind of Ministry& Organization. Such an organization as this is needed in our community today.
Thank you,
Respectfully,
Esther Smith Bowens,
The contents of this message and any attachments may contain privileged and/or confidential information protected from disclosure under the law, including the Health Insurance Portability and Accountability Act (HIPAA). If you received this message in error, please notify the sender by replying to the message and delete the message and any attachments from all storage devices without retaining a copy or using or disclosing to others the contents of this message.
Any unauthorized disclosure, distribution, copying, or storage of this message or its attachments is strictly prohibited and may subject you to criminal or civil penalties. No confidentiality or privilege is waived or lost by any transmission errors. Visit our website to learn how we collect, keep, and process private information in accordance with applicable state and federal law. Regardless of content, this e-mail shall not operate to bind any party to or referenced in the email to any order or other contract or amendment or change thereto unless pursuant to explicit written agreement or government initiative expressly permitting the use of email for such purpose.
CEIF App #9
ITEM 12.4. ATTACHMENT 2
From: Alphonso Flowers
Subject: Fwd: B.E Beautiful Excellence
Date: March 13, 2024 at 7:16 PM
To: [email protected]
Alphonso Flowers
PHP Agency, Inc.
License#: 0E10323
856 N Sacramento Street Suite A
Lodi, CA. 95240
(916) 893-0006
---------- Forwarded message ---------
From: Charlotte Smith
Date: Wed, Mar 13, 2024 at 6:47PM
Subject: B.E Beautiful Excellence
To: Alphonso Flowers , Alphonso Flowers
To whom it may concern
Hello My name is Charlotte Smith I am a proud resident of Rancho Cordova California.
I am writing this letter of recommendation for B.E Beautiful Excellence and why I believe B.E will be a great asset to our community.
This organization provides mentorship and the opportunity for youth to express themselves in a positive way with their gifts and talents. The B.E program will offer youth the platform to showcase their talents as well as grow through various expressions of Art. Music, dance, drama , writing and painting and photography through these expressions youth in our community will have a voice to bring about change and healing. The type of impact B.E. Can have on our youth will be tremendous and life changing.
A program like B.E. In Rancho Cordova is the outlet needed to help offset other negative behaviors in our community.
Respectful submitted
Charlotte Smith
3500 Data Dr. #3
Rancho Cordova CA 95670
9 ITEM 12.4. ATTACHMENT 2
March 12, 2024
Beautiful Exellence
Attention: Alphonso Flowers
2820 Zinfandel Dr.
Rancho Cordova, CA 95670
RE: B.e. Letter of Support
Mr. Alphonso Flowers,
I am honored to take this opportunity to express my enthusiastic support for the Beautiful Excellence (B.e.) VAPA Program proposal. Your dedication to this initiative is truly commendable, and I am inspired by the positive impact it promises to bring to our community.
As a non-profit educational organization deeply committed to nurturing the growth and development of young minds, we recognize the profound importance of providing children with access to the arts.
Through our years of experience, we have witnessed firsthand the transformative power of artistic expression in the lives of young individuals. The opportunity to engage in creative endeavors not only fosters self-expression and self-confidence but also cultivates essential life skills such as collaboration, problem-solving, and critical thinking. Moreover, the arts have been shown to enhance cognitive development, emotional intelligence, and overall well-being among children.
By supporting programs like the B.e. VAPA Program, we are investing in the future of our youth and our community as a whole. The resources and opportunities provided through this program have the potential to positively shape the trajectories of countless young lives, empowering them to navigate the complexities of their world with resilience, creativity, and purpose.
In conclusion, I offer my unwavering endorsement to the B.e. VAPA Program as it endeavors to secure external funding to further its mission of nurturing the holistic development of young people. Together, we can create a brighter, more vibrant future for our students, our campus, and our community.
With sincere gratitude and best wishes,
Sincerely,
Candy V. Jackson
Senior Program Director
Black Youth Leadership Project
CEIF App #9
ITEM 12.4. ATTACHMENT 2
CEIF App #9
ITEM 12.4. ATTACHMENT 2
CEIF App #9
ITEM 12.4. ATTACHMENT 2
CEIF App #9
ITEM 12.4. ATTACHMENT 2
CEIF App #9
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Project/Program
Name. Assign a
project name to your
project/program.
Art Studios
Provide a
Project/Program
Synopsis
In conjunction with The City of Rancho Cordova’s vision of bringing the arts to Rancho Cordova, Ri-Nu Imagination is seeking to open affordable artist studios with community space.
Provide a
Project/Program
Description
Ri-Nu Imagination is a non-profit looking to open studios, galleries and community space for artists in Rancho Cordova and surrounding communities. We are looking to lease a facility along Folsom Blvd, in Rancho Cordova’s Art District that is big enough to fit into the design of the kind of art studio that we intend.
Ri-NumImagination will be involved in drawing, painting, pottery (ceramics), sculpture, podcasts - interviewing artists, woodworking ,photography, and graphic design et al.
In order to maximize the arts in Rancho Cordova , showing with an emphasis emphasis of multi-cultural local Artists
We are aware that there are several large and small art studios and art galleries all around Sacramento, no studios currently in Rancho Cordova for artisan space, which is why we spent time and resources to conduct our feasibility studies and market survey so as to offer much more than our competitors will be offering and our outlet is well secured with the various payment of options.
Much more than producing, retailing and renting out various artist studio spaces, our collaboration with artists and local small businesses in our community is key. We want to insure we support Rancho Cordova small business first, including other non-profit art groups,in our area. We know that our customers are the reason why we are in business which is why we will go the extra mile to get them satisfied when they visit our art studio and gallery and also to become our loyal customers and ambassadors of Rancho Arts.
Visiting our studios, via art shows, events, classes and meet-ups will give our customers a vibe that the arts in Rancho Cordova does not end with us. We will ensure that we get our other non-profits involved when making some business decisions that directly affect them.
We are aware of the trend in the art gallery and studio. industry and we are not only going to operate a system where our customers would have to come to our art studio to place order or to make purchase or whatever they want but we will also operate an online art gallery and our customers can order art works and related merchandize online and they will get it delivered to their houses or any location they want us to deliver to.
ITEM 12.4. ATTACHMENT 2
Tell us about your
Project/Program
Team
Board Members:
Our Board Members are business owners, entrepreneurs, and creatives.
With the majority of Board having ties to our Rancho Cordova community.
Responsible for providing direction for the business
Creating, communicating, and implementing the organization’s vision, mission, and overall direction – i.e. leading the development and implementation of the overall organization’s strategy.
Evaluates the success of the organization
Craft and Fine Artists
Work with many different materials, including paintsglass, textiles, wood, metal, and paper, to create unique pieces of art, such as paintings, quilts, stained glass, furniture, jewelry, and clothing.
Provide your
Project/Program
Goals
Opening art studios, maker space, and galleries with the goal become the place to create from artists/creatives within Rancho Cordova and surrounding communities. Rancho Cordova is “The Place to Be for,Artists” Cost of studios will be$2.00 per square foot, with the advantage of marketing for the artists the price is at fair market rate, considering we will have a walk in and online gallery selling artist works. Discounted rate for volunteer hours up to 12 hours a month. Reducing up to $300 a month.
Volunteer hours to be for community teaching, other non-profit art support (stage painting, costume sewing, etc - aces in their places)| Our marketplace area will be on a consignment basis for local artists , internet marketing included. We will have a wide range of art works and related products available in our art gallery at all times, managed by our own Team. When art-Connoisseurs visit our studios and not make a purchase of art works we will have the option for prints from many of the artists making the art affordable to everyone.
Our community room will be for shared artist space, as well as classes.
Classes: Promoting local business:
Watercolor
Acrylic
Oils
Color Theory
Sewing
Clay Studio
Jewelry making
An on-going analysis of community and retail promotion needs to fine tune CEIF App #10
ITEM 12.4. ATTACHMENT 2
Pop-Up Art Mixes
Inviting Rancho Cordova and Community members to art mixes in Rancho Cordova. Art mixes with visual arts, music, poetry, fabric art. Places mixes to be held in Rancho Cordova - to include Rancho Business. For example art mix on March 12th , 2023 at Heart Craft Studios, collaboration with JJ Pfister, Rise-Up Theater and Ri-Nu Imagination. Show including artists from: Rancho Cordova, Sacramento, Fair Oaks, Carmichael, San Jose, San Francisco, Couer D'Alene, Idaho, Italy and Holland. American Dreamers show a multicultural art show with artists from 12 different countries in our community. Included in show was a documentary that included Kiyo Sato, Habib Sherazee and Rahemah all community members that shared their American Dream. This show was a successful show with over 350 attendees at The MACC in Rancho Cordova Over 2 weekends in September 2023.
American Dreamers show at The MACC in Rancho Cordova.
Artists/Residents in Rancho Cordova and surrounding communities from countries all over the World. A documentary in collaboration with Cal Cap Films to be shown during show and with Documentaries showcasing through-out Rancho Cordova in September 2023.
Community space to be open to Artists in Recovery following a 12 step solution, providing an additional support to our artist in and in surrounding communities to have a place to meet and discuss creativity and sobriety.
Refuge Recovery using Mindfulness Meditation
9. SALES AND MARKETING STRATEGY
Sources of Income
Ri-Nu Imagination is in business to produce, retail and rent out a wide range of studios and art works and related products to art-lovers in ours and surrounding cities. Including other consumers through-out the United States via our online art gallery.
In essence, our source of income will be the production and retailing of a wide range of art works and other related products at affordable prices. We will generate income by retailing the following products; Paintings
Drawings
Prints
Pottery (ceramics)
Fabric Art
Woodworking
Organic soaps, candles
Sculptures
CEIF App #10
ITEM 12.4. ATTACHMENT 2
Handcrafted jewelry
Photography and other media
Other related artifacts and merchandize
On-Line Gallery art pieces at 20%
Consignment in Marketplace 30%
12 step and recovery programs $ 70 per group per month. Standard rental cost.
Optional File Upload:
Provide any
additional records to
supplement your
program/project
application. Note:
Combine multiple
files in one pdf
before uploading.
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
357686.0
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
190186.0
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
What is the total cost
of personnel for your
project/program?
155000.0
CEIF App #10
ITEM 12.4. ATTACHMENT 2
What is the total cost
of supplies for your
project/program?
8500.0
What is the total cost
of transportation for
your
project/program?
8000.0
What is the total cost
of equipment for your
project/program?
37000.0
What will be the total
cost of any
miscellaneous
expenses for your
project/program?
12500.0
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading.
RiNu_Financials.pdf
Has your
organization sought
or will seek other
funding for this
project/program?
Yes, actively seeking funding support or have secured additional funding support for this project/program.
Describe any funding
secured or being
sought for this
project/program?
Will continue to apply to other grants to support programs Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
Ri-Nu is looking to collaborate with The City of Rancho Cordova to bring affordable artist studios and community space to our city.
Do you plan to ask
for funding annually
for this
project/program?
Yes
ITEM 12.4. ATTACHMENT 2
Is this a single year
request or a request
for funding for
multiple years?
Single Year
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
No
3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
Anticipated Start
Date (July 1 is the
soonest available
start date)
7/1/2024
Anticipated End Date
(typically
projects/programs
end by June 30)
6/30/2025
Please describe your
project/program
schedule
This will be an on-going affordable art studios in Rancho Cordova. Bringing the arts to Rancho Cordova
Adaptability: What is
your plan to complete
your project/program
should any
challenges arise?
I am a RN and would implement local and government protocols 4 - Project/Program Location
CEIF App #10
ITEM 12.4. ATTACHMENT 2
School and park
related applications
are due before Noon
on March 1, 2024, to
allow for the
endorsement
process.
Please note that projects or programs that are proposed on property owned or operated by outside agencies or a private party will require coordination with and potentially approvals from outside agencies, organizations, and/or the private party. Include whether you have received a letter of support for the project/program from the property owner. Upload any letters of support with your application. City staff will verify third-party permits have been discussed. In your planning discussions, be sure to discuss any necessary insurance or volunteer requirements that may increase budget costs. School Sites If your project/program is intended to operate at a public K-12 school site, your application is due by March 1 at Noon. City staff will work with the school districts to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with school site and district representatives before applying so there is clarity during the endorsement process. Districts will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. Each participating school superintendent reserves the right to withhold their endorsement of a project/program. Parks If your project/program is intended to operate at a park or community center site, your application is due by March 1 at Noon. City staff will work with the Cordova Recreation & Park District to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with district representatives before applying so there is clarity during the endorsement process. A special use permit application is required for any program or event planned at a CRPD facility. The special use application can be found at the CRPD website: https://crpd.com/. CRPD will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. The Cordova Recreation & Park District reserves the right to withhold their endorsement of a project/program.
Below is the list of staff to communicate with at school and park organizations: Elk Grove Unified School District: [email protected] Folsom Cordova Unified School District: [email protected] Sacramento City Unified School District: [email protected] Cordova Park & Recreation District: [email protected] Primary street
address of
project/program
Asking for available space owned by city
List the city location
of the
project/program.
Rancho Cordova, CA
Select State CA
Provide the zip code
for your
project/program's
primary location.
95670.0
CEIF App #10
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
If your
project/program was
awarded the
requested funds, are
you authorized to
sign the contract for
your organization?
Yes, I would be the one to sign the contract
By checking here, I
confirm that I am
aware that my
application materials
will become public
record.
checked
Thank you for applying to the Community Enhancement & Investment Fund Fiscal Year 2024-2025 Grant Cycle. Applicants will receive an automated response through the grant portal. Community Enhancement & Investment Fund (CEIF) Staff will follow up with any questions regarding your Fiscal Year 2024-2025 application. For information about the next steps in the CEIF grant process, visit our website for more information. It is anticipated that applications will be reviewed by the City Council starting in April 2024 with adoption in June 2024. Should applicants be awarded by the City Council, funding would not be available to grantees until the start of Fiscal Year 2024-2025 and the completion of a contract. Please send an email to [email protected] with any questions or comments.
CEIF App #10
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Project/Program
Name. Assign a
project name to your
project/program.
Hummingbird Theatre Company’s 2024-2025 Season
Provide a
Project/Program
Synopsis
As Rancho Cordova’s leading Theatre Company we want to make theatre accessible to the people. We believe in engaging audiences with performances that not only make them reflect thoughtfully, laugh longer, and feel more, but also inspire pride in their Hometown of Rancho Cordova.
Provide a
Project/Program
Description
We will provide the citizens of Rancho Cordova a full season of shows: A comedy, "Blythe Spirit", a drama, "The Plowman", a musical, "Chicago" and a classic, "Saint Joan".
For our 2024/2025 Season of shows, in October we will be presenting a hilarious comedy, “Blythe Spirit”, A smash comedy hit on London and Broadway Stages, this much revived classic offers wit, conflict and big laughs as a fussy, cantankerous novelist finds himself haunted by the ghost of his late first wife.
Next, in January we will debut “The Pillowman”, a dark phycological thriller that takes place in a fantasy totalitarian state where a writer is being interrogated by the police for the similarities between his stories and a series of gruesome murders.
We then move on to “Chicago” the Musical in April. In roaring twenties Chicago, chorine Roxie Hart murders a faithless lover and convinces her hapless husband, Amos, to take the rap...until he finds out he's been duped and turns on Roxie. Convicted and sent to death row, Roxie and another "Merry Murderess," Velma Kelly, vie for the spotlight and the headlines, ultimately joining forces in search of the "American Dream": fame, fortune, and acquittal. This sharp-edged satire features a dazzling score that sparked immortal staging by Bob Fosse.
Last but not least, we will be tackling the classic 1923 play “Saint Joan” by George Bernard Shaw. It depicts the story of Joan of Arc, a peasant girl from France who rose to prominence as a military commander by heeding the voices of the saints in her head. Despite leading French forces to victory in many battles, she was burned at the stake for being a heretic.
We plan on showing this in June.
Tell us about your
Project/Program
Team
Danielle Mercado holds a Master's in Directing from Roosevelt University Chicago College of Performing Arts and is an incredible local talent. Diane Standring is our Master Organizer and Stage Manager, as well as Music Director, and holds a Masters in Music from UC Davis. We have also assembled a fantastic team of people who specialize in costumes (Sarah Feuerbach) acting (Coty Soltus) lighting and sound (Tom Colburn) and many other disciplines to bring a fantastic arts program here to Rancho Cordova.
CEIF App #11
ITEM 12.4. ATTACHMENT 2
Provide your
Project/Program
Goals
Our mission is to bring quality Performing Arts Theatre performances to the community of Rancho Cordova. Our goal is to make this amazing art form accessible to all, and to provide our audiences with an artistic and emotional experience they won’t forget.
Optional File Upload:
Provide any
additional records to
supplement your
program/project
application. Note:
Combine multiple
files in one pdf
before uploading.
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
Total project/program
cost*
100150.0
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
100150.0
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
What is the total cost
of personnel for your
project/program?
30700.0
What is the total cost
of supplies for your
project/program?
45250.0
CEIF App #11
ITEM 12.4. ATTACHMENT 2
What is the total cost
of transportation for
your
project/program?
0.0 What is the total cost
of equipment for your
project/program?
10000.0
What will be the total
cost of any
miscellaneous
expenses for your
project/program?
14200.0
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading. 2024_Grant_Breakdown.pdf
Has your
organization sought
or will seek other
funding for this
project/program?
Yes, actively seeking funding support or have secured additional funding support for this project/program.
Describe any funding
secured or being
sought for this
project/program?
In-Kind funding- donation of time and talent in all areas of production.
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
N/A
Do you plan to ask
for funding annually
for this
project/program?
Yes
Is this a single year
request or a request
for funding for
multiple years?
Single Year
CEIF App #11
ITEM 12.4. ATTACHMENT 2
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
Yes
How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?
3 How many years has
your project/program
received funding from
the Community
Enhancement &
Investment Fund?:
Score
3 3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
Anticipated Start
Date (July 1 is the
soonest available
start date)
7/1/2024
Anticipated End Date
(typically
projects/programs
end by June 30)
6/29/2025
Please describe your
project/program
schedule
August 2024, auditions for Blythe Spirit, rehearsals August, Sept, show in October. Pillowman: Auditions in October, Rehearsals Nov and Dec, Show in Jan. Chicago: Auditions in Dec, rehearsals in Jan, Feb and March for shows in April. Saint Joan: auditions in April, rehearsals in April and May, show in June.
Adaptability: What is
your plan to complete
your project/program
should any
challenges arise?
We have faced this before, and we are able to use face masks and social distancing in our favor, we have rescheduled when absolutely necessary, and we could also potentially make at least part of our productions virtual. 4 - Project/Program Location
CEIF App #11
ITEM 12.4. ATTACHMENT 2
School and park
related applications
are due before Noon
on March 1, 2024, to
allow for the
endorsement
process.
Please note that projects or programs that are proposed on property owned or operated by outside agencies or a private party will require coordination with and potentially approvals from outside agencies, organizations, and/or the private party. Include whether you have received a letter of support for the project/program from the property owner. Upload any letters of support with your application. City staff will verify third-party permits have been discussed. In your planning discussions, be sure to discuss any necessary insurance or volunteer requirements that may increase budget costs. School Sites If your project/program is intended to operate at a public K-12 school site, your application is due by March 1 at Noon. City staff will work with the school districts to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with school site and district representatives before applying so there is clarity during the endorsement process. Districts will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. Each participating school superintendent reserves the right to withhold their endorsement of a project/program. Parks If your project/program is intended to operate at a park or community center site, your application is due by March 1 at Noon. City staff will work with the Cordova Recreation & Park District to confirm an endorsement for your project/program. It’s the applicant’s responsibility to communicate with district representatives before applying so there is clarity during the endorsement process. A special use permit application is required for any program or event planned at a CRPD facility. The special use application can be found at the CRPD website: https://crpd.com/. CRPD will only consider endorsement for applications submitted to the Community Enhancement & Investment Fund by the March 1st Noon deadline. The Cordova Recreation & Park District reserves the right to withhold their endorsement of a project/program.
Below is the list of staff to communicate with at school and park organizations: Elk Grove Unified School District: [email protected] Folsom Cordova Unified School District: [email protected] Sacramento City Unified School District: [email protected] Cordova Park & Recreation District: [email protected] Primary street
address of
project/program
9845 Horn Road, Suite 100, Sacramento, Ca 95670
List the city location
of the
project/program.
Cal Cap Black Box
Select State CA
Provide the zip code
for your
project/program's
primary location.
95829.0
CEIF App #11
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
If your
project/program was
awarded the
requested funds, are
you authorized to
sign the contract for
your organization?
Yes, I would be the one to sign the contract
By checking here, I
confirm that I am
aware that my
application materials
will become public
record.
checked
Thank you for applying to the Community Enhancement & Investment Fund Fiscal Year 2024-2025 Grant Cycle. Applicants will receive an automated response through the grant portal. Community Enhancement & Investment Fund (CEIF) Staff will follow up with any questions regarding your Fiscal Year 2024-2025 application. For information about the next steps in the CEIF grant process, visit our website for more information. It is anticipated that applications will be reviewed by the City Council starting in April 2024 with adoption in June 2024. Should applicants be awarded by the City Council, funding would not be available to grantees until the start of Fiscal Year 2024-2025 and the completion of a contract. Please send an email to [email protected] with any questions or comments.
CEIF App #11
ITEM 12.4. ATTACHMENT 2
1 2024/2025 Hummingbird Theatre Company’s Budget Breakdown Show Expenditures Breakdown Estimate Total
Blythe Spirit Rehearsal and
Production
Space
Cal Cap Black Box-$2500
Hawkins Dance Studio-
$500
$3000
Staff Staff - $
Producer: $1500
Director: $1500
Music Director: N/A
Choreographer: N/A
Costumer: $1000
Costumer Assistant: $400
Master Carpenter: $900
Stage Manager: $1000
Social Media: $600
Accountant: $600
$7500
Production
Expenses
Rights: $130 per
performance + $150 for
scripts (10
performances)
Rights: $1500
Costume Budget: $1800
Storage Facility: $800
Props: $800
Sets: $2500
Lighting and Sound
Equipment: $2000
$9400
Advertising Advertising
- Signage, ads, photos,
social media boosts =
$1500
Print- Programs, Posters,
Scripts, Tickets = $800
$2300.00
Insurance Phly Insurance $1400.00
TOTALS $23,600.00
CEIF App #11
ITEM 12.4. ATTACHMENT 2
2 Show Expenditures Breakdown Estimate Total
The Pillowman Rehearsal and
Production
Space
Cal Cap Black Box-$2500
Hawkins Dance Studio-
$500
$3000
Staff Staff - $
Producer: $1200
Director: $1200
Music Director: N/A
Choreographer: N/A
Costumer: $500
Master Carpenter: $800
Stage Manager: $800
Social Media: $600
Accountant: $600
$5700
Production
Expenses
Rights: $130 per
performance + $150 for
scripts (10
performances)
Rights: $1500
Costume Budget: $900
Storage Facility: $800
Props: $800
Sets: $2500
Lighting and Sound
Equipment: $2000
$8500
Advertising Advertising
- Signage, ads, photos,
social media boosts =
$1500
Print- Programs, Posters,
Scripts, Tickets = $800
$2300.00
TOTALS $19,500.00
CEIF App #11
ITEM 12.4. ATTACHMENT 2
3 Show Expenditures Breakdown Estimate Total
Chicago Rehearsal and
Production
Space
Cal Cap Black Box-$2500
Hawkins Dance Studio-
$1000
$3500
Staff Staff - $
Producer: $1500
Director: $1500
Music Director: 1500
Choreographer: 1500
Costumer: $1000
Master Carpenter: $1000
Stage Manager: $800
Social Media: $600
Accountant: $600
$10000
Production
Expenses
Rights: $5500
Music: Live Band or
Show Tracks: $1000-
$3000
Costume Budget: $2500
Storage Facility: $1000
Props: $1000
Sets: $3500
Lighting and Sound
Equipment: $3000
$16,000
Advertising Advertising
- Signage, ads, photos,
social media boosts =
$1500
Print- Programs, Posters,
Scripts, Tickets = $1000
$2500.00
TOTALS $32,000.00
ITEM 12.4. ATTACHMENT 2
4 Show Expenditures Breakdown Estimate Total
Saint Joan Rehearsal and
Production
Space
Cal Cap Black Box-$2500
Hawkins Dance Studio-
$800
$3300
Staff Staff - $
Producer: $1500
Director: $1500
Music Director: N/A
Choreographer: N/A
Costumer: $1000
Fight Choreographer:
$500
Master Carpenter: $1000
Stage Manager: $800
Social Media: $600
Accountant: $600
$7500
Production
Expenses
Rights: $110 per
performance + $150 for
scripts (10
performances)
Rights: $1250
Costume Budget: $2000
Storage Facility: $1000
Props: $1000
Sets: $3500
Lighting and Sound
Equipment: $3000
$11750
Advertising Advertising
- Signage, ads, photos,
social media boosts =
$1500
Print- Programs, Posters,
Scripts, Tickets = $1000
$2500.00
TOTALS $25,050.00
Show Totals
Blythe Spirit $23,600.00
The Pillowman $19,500.00
Chicago $32,000.00
Saint Joan $25,050.00 Grand Total $100,150.00
CEIF App #11
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
ITEM 12.4. ATTACHMENT 2
Provide your
Project/Program
Goals
1. Celebrate and showcase both local and international artists: Provide a platform for artists to showcase their talent and creativity through largescale murals.
2. Beautify the community: Transform public spaces with colorful and captivating murals that enhance the aesthetic of the neighborhood and create a sense of pride among residents.
3. Foster community engagement: Use the mural festival as a way to bring the community together and foster a sense of connection and belonging through art and creativity.
4. Support economic development: Attract visitors to the area and generate economic activity for local businesses through increased foot traffic and tourism during the festival.
5. Promote diversity and inclusion: Feature a diverse lineup of artists to showcase a variety of artistic styles, perspectives, and cultural backgrounds, promoting inclusivity and diversity within the art community.
6. Educate and inspire: Use the festival as an opportunity to educate the public about the importance of public art and its impact on communities, while inspiring future generations of artists and art enthusiasts.
7. Leave a lasting legacy: Create a legacy of murals that will continue to inspire and enrich the community long after the festival is over, leaving a lasting impact on the neighborhood and its residents.
METRICS:
Number of murals completed: The success of the festival can be measured by the number of murals completed within a specific time frame, social media attention, and community comments.
Optional File Upload:
Provide any
additional records to
supplement your
program/project
application. Note:
Combine multiple
files in one pdf
before uploading.
2 - Funding & Costs
Funding Request -
Complete this
section with total
dollar amounts for
your
project/program's
costs
Funds are generally not intended to be used for deferred maintenance and ongoing operational needs. The funds are intended for enhancing and investing in the City of Rancho Cordova. If your project/program is awarded, the costs identified below would be reviewed and potentially open to modification during a contracting phase (if a grant is awarded by the City Council). If awarded, grant funds are not available until a contract is executed during Fiscal Year 2024-2025.
CEIF App #12
ITEM 12.4. ATTACHMENT 2
Total project/program
cost*
450000.0
What is the amount
of Community
Enhancement &
Investment Fund
grant monies
requested?
250000.0
Does your
project/program
involve construction
of any facilities or
improvements upon
any property?
No
What is the total cost
of personnel for your
project/program?
146000.0
What is the total cost
of supplies for your
project/program?
101000.0
What is the total cost
of transportation for
your
project/program?
35000.0
What is the total cost
of equipment for your
project/program?
30000.0
What will be the total
cost of any
miscellaneous
expenses for your
project/program?
23000.0
Upload your project/program's budget as a .pdf file. Include the categories and their dollar amounts along with information about any other funding sources to demonstrate your project/program's total budget. Note, the sum of all categories must match the total project or program cost, or the amount requested of CEIF if there is no other funding source. Please clearly illustrate any matching funds or funding from other sources in your project/program budget, including in-kind sources. Note: Combine multiple files in one pdf before uploading. 2024_RC_grant_budget_-_festival.pdf
Has your
organization sought
or will seek other
funding for this
project/program?
Yes, actively seeking funding support or have secured additional funding support for this project/program.
CEIF App #12
ITEM 12.4. ATTACHMENT 2
Describe any funding
secured or being
sought for this
project/program?
We continue to work with foundations and businesses who continue to support us to supplement the funding for the project, such as SMUD, Dignity Health, and UC Davis Health.
Please describe any
ongoing operations
and maintenance
costs beyond Fiscal
Year 2024/2025, if
applicable.
None
Do you plan to ask
for funding annually
for this
project/program?
Yes
Is this a single year
request or a request
for funding for
multiple years?
Single Year
Has your
project/program
received funding from
the Community
Enhancement &
Investment Fund
previously?
No
3 - Project/Program Details Grant applications are typically approved to occur between July 2024 through June 2025. What is your plan to complete this project/program within this time frame?
Anticipated Start
Date (July 1 is the
soonest available
start date)
5/1/2025
Anticipated End Date
(typically
projects/programs
end by June 30)
6/15/2025
Please describe your
project/program
schedule
Typically, the mural festival runs for ten days in May covering two weekends.
Those dates will be determined by others event happing in the City of Rancho Cordova and artists availability.
CEIF App #12
ITEM 12.4. ATTACHMENT 2