Redding City Council
June 21, 2022

Agenda
Regular Meeting
Redding City Council
Council Chambers (Doors open 30 minutes prior)
777 Cypress Avenue
Redding, CA
June 21, 2022
6:00 PM

THE CITY COUNCIL CHAMBERS ARE FULLY OPEN TO THE PUBLIC IN

COMPLIANCE WITH CURRENT GUIDELINES FROM THE CALIFORNIA
DEPARTMENT OF PUBLIC HEALTH REGARDING INDOOR MEETINGS..

1. CALL TO ORDER - MAYOR KRISTEN SCHREDER
A. Pledge of Allegiance
B. Invocation - Amarjit Singh, The Sikh Centre
C. Roll Call

2. PRESENTATIONS
2A. Presentation of the Shasta Mosquito and Vector Control District’s 2021 Annual Report by Peter Bonkrude, District Manager.

3. PUBLIC COMMENT - for non-agendized matters within the city’s jurisdiction.

If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on-line at the City’s web site at www.cityofredding.org or in the Public View binder located on the podium at the north side of the Chambers.

PLEASE SILENCE YOUR CELL PHONES. THANK YOU.

Redding City Council June 21, 2022

4. CONSENT CALENDAR
The Consent Calendar contains items considered routine and/or which have been individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calendar, please fill out a Speaker Request Form and submit it to the City Clerk before the Consent Calendar is considered. It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation. 4(b). Accept City of Redding Accounts Payable Register No. 22; and Payroll Register No. 24.

4.1(b). Approve the following actions related to the Goodwater Crossing Emergency Housing Site:
(1) Grant a permit to St. James Evangelical Lutheran Church (St. James) for Goodwater Crossing, a short-term, temporary Emergency Housing Site (EHS) for no more than four (4) sleeping cabins at 2500 Shasta View Drive (APN 109-220-024) for a one-year term;
(2) Direct staff to seek Planning Commission authorization to increase the number of cabins not to exceed 12.
(3) Authorize the City Manager to make minor modifications to the Operations and Services Manual and Site Plan to facilitate the final Goodwater Crossing EHS approval process and to set the one-year term start date; and
(4) Based on the facts in the record, make the finding that the subject permit is categorically exempt under California Environmental Quality Act (CEQA) Guideline Section 15061(b)(3) and 15304, Class 4 Minor Alterations to Land.

4.2(a). Approve a Consulting and Professional Services Agreement (Agreement) (C2028) with the Economic Development Corporation of Shasta County (EDC) in the amount of $206,000 for Fiscal Year 2022-23; and authorize the Mayor to execute the Agreement.

4.2(b). Approve the City of Redding Shelter Crisis Action Plan.

4.5(a). Adopt Resolution approving and adopting the 43rd Amendment to the City Budget Resolution No. 2021-078 appropriating funds in the amount of $2,500,000 related to increased power supply costs in Fiscal Year 2021-22.

4.11(a). Accept Bid Schedule No. 5210 (Job No. 4908), Electric Vehicle Charging

PURSUANT TO THE BROWN ACT, CITY COUNCIL CANNOT TAKE ACTION ON PUBLIC

COMMENT ITEMS
The City Council will allocate up to a maximum of three minutes per speaker for 30 minutes total, at the beginning of the meeting for Public Comment for non-agendized matters within the City’s jurisdiction.

The Mayor will determine the order of the speakers. If 30 minutes is not adequate to accommodate all of the individuals who have submitted a Speaker Request Form to the City Clerk, the Council will trail this item to the end of the open session agenda. The remaining speakers will address the City Council at that time.

Redding City Council June 21, 2022

Stations at Sundial Bridge Project, awarded to Converse Construction, Inc., as satisfactorily complete, with a final cost of $705,421.17.

4.11(b). Authorize the following related to the purchase of an Asphalt Paver:
(1) Authorize the purchase using Sourcewell contract pricing, with a net delivered cost of $202,140.15, including all applicable taxes and fees, for maintenance of the City of Redding (City) streets;
(2) Authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000; and
(3) Adopt Resolution approving and adopting the 45th Amendment to City Budget Resolution No. 2021-078, appropriating $202,140 for the Asphalt Paver purchase.

4.11(e). Authorize the following relative to the City of Redding’s (City) COVID-19 Economic Stimulus Package projects:
(1) Accept an update on project progress;
(2) Ratify approval of the City Manager award for the LED Lighting Retrofit at Various Locations Project (C19-L-05) to Advanced Lighting Services, Inc. in the amount of $135,229; and
(3) Allow staff to provide quarterly updates to the City Council for the COVID-19 Economic Stimulus Package projects going forward, with the next update on September 20, 2022.

4.11(f). Approve 2022 Water Transfer Agreement (Agreement) with Centerville Community Services District for sale of up to 500 acre-feet of water at a cost of $500 per acre-foot; and authorize the Mayor to execute the agreement; and find that the approval of this agreement is exempt from environmental review under the California Environmental Quality Act pursuant to Section 15061 of Title 14 of the California Code of Regulations (“Common Sense Exemption”) because it can be seen with certainty that approval of the agreement will not have a significant effect on the environment.

4.11(i). Accept Bid Schedule No. 5195 (Job No. 9618), Caldwell Park Skatepark Addition Project, awarded to California Skateparks, Inc., as satisfactorily complete, with a final cost of $1,492,768.77.

4.11(j). Accept Bid Schedule No. 5238 (Job No. 2664), California Street Water Main Improvements Project, awarded to SnL Group, Inc., as satisfactorily complete, with a final cost of $969,907.

4.11(k). Authorize the following actions relative to Bid Schedule No. 5257 (Job No. 9943) Reconstruction of Terminal Building Access Roads Project Phase 2:
(1) Award to Tullis, Inc. in the amount of $1,584,520 for the Base Bid, and an additional $596,460 for Additive Alternate 1;
(2) Approve an additional $421,577 to cover the cost of administration and inspection fees; and $343,000 for project development costs; (3) Approve $218,000 to provide construction contingency funding; (4) Find that the Project is categorically exempt from review under the California Environmental Quality Act per Section 15301 - Existing Facilities, and Section 15302 – Replacement or Reconstruction; and (5) Approve Authorization of Service (AOS) No. 22-07, Construction Administration Services for the Reconstruction of the Terminal Building Access Roads, Phase 2, with Mead & Hunt, Inc. (C-8976), for a total cost not to exceed $358,577.

Redding City Council June 21, 2022

4.11(l). Approve increases to the project budget in the amount of $150,000 for emergency repairs of Bid Schedule No. 5233, Replace Asphalt Concrete Surfacing 2021 as outlined below:
(1) Increase of $150,000 to the construction contingency budget, bringing the construction contingency total to $830,000;
(2) Adopt Resolution approving and adopting the 44th Amendment to the City Budget Resolution No. 2021-078 appropriating $150,000 in Storm Drain Utility funds to the project; and
(3) Find that the project is Categorically Exempt from review under the California Environmental Quality Act Guidelines Section 15301. (c) – Existing Facilities.

4.12(a). Approve designating Council Member Erin D. Resner as the Voting Delegate and Mayor Pro Tempore Mark B. Mezzano as the Voting Delegate - Alternate to represent the City of Redding at the League of California Cities Annual Conference to be held September 7-9, 2022, in Long Beach, California.

4.12(b). Authorize the following actions related to the biennial review of Redding Municipal Code Section 2.90 (Conflict of Interest Code):
(1) Give notice to City of Redding (City) departments and agencies that the City’s Conflict of Interest Code is to be reviewed, and revised if necessary, pursuant to Government Code Section 87306.5(a); (2) Direct the City Clerk to advise all City departments and agencies to review the current list of designated positions and disclosure categories to determine if any revisions are necessary and to provide said revisions to the City Clerk by July 30, 2022; and
(3) Direct the City Clerk to prepare and present to the City Council for adoption any necessary revisions to the City’s Conflict of Interest Code within 90 days of receiving notification that revisions are necessary and, if no revisions are necessary, the City Clerk shall so advise the City Council.

4.12(c). Adopt the following resolutions relative to the City of Redding’s (City) General Municipal Election to be held on Tuesday, November 8, 2022:
(1) Resolution adopting standards for candidates relative to nomination period, candidate statement preparation and cost, as well as ballot designation; and
(2) Resolution requesting that the Board of Supervisors of the County of Shasta consolidate the General Municipal Election with the Statewide General Election.

4.15(b). Adopt Resolution approving Public Risk Innovation, Solutions, and Management (PRISM) as the City of Redding’s (City) excess workers’ compensation insurance provider for Fiscal Year 2022-23 for a total cost of $335,385; and delegating the City Manager, or designee, authority to officially act on behalf of the City, enter into agreements, and have full signature authority as required with PRISM for the Workers’ Compensation Program (C-4633) for as long as the City is a member of the Joint Powers Agreement.

RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, APPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.

6. PUBLIC HEARINGS
Redding City Council June 21, 2022

A court challenge to action taken by the City Council on any project or decision may be limited to only those issues raised during the public hearing or in written correspondence delivered to the City Council during, or prior to, the public hearing.

6.1. 6.1--Public Hearing to consider Rezoning Application RZ-2022-00773, initiated by the City of Redding, and Ordinance amending Redding Municipal Code Title 18 (Zoning), pertaining to Zoning text cleanups.

Recommendation:

Conduct a Public Hearing and, upon conclusion:
(1) Offer an Ordinance amending the following, all relating to clean-up and updating of the Zoning Code, for first reading by title only and waive the full reading:
(a) Redding Municipal Code (RMC) Title 18 (Zoning), Chapter 18.15 (Zoning Exceptions) by Amending Section 18.15.030 (Standards For Which Exception May Be Considered)
(b) Redding Municipal Code (RMC) Title 18 (Zoning), Chapter 18.17 (Temporary Use Permits) by Amending Sections 18.17.020 (Temporary Uses Exempt From Permits) as it relates to Emergency Housing Sites; (c) Chapter 18.31 (Residential Districts: “RE” Residential Estate, “RS” Residential Single Family, and “RM” Residential Multiple Family) by Amending Section 18.31.030 (Site Development Regulation and Performance Standards Relating To Paved Driveways on Single Family Lots);
(2) Authorize the City Attorney to prepare, and the City Clerk to publish the summary ordinance according to law;
(3) Authorize the City Manager to make minor modifications to the Administrative Guidelines – Emergency Housing Sites (Administrative Guidelines) that do not result in a substantial or functional change to the original intent of the Administrative Guidelines; and
(4) Find that adoption of the ordinance is, pursuant to 14 CCR 15061(b)(3) exempt from environmental review because, based on evidence in the record, there is no possibility that the adoption of the ordinance will have a significant effect on the environment.

6.2. 6.2--Public Hearing to consider the adoption of a Resolution to adjust the City's Schedule of Fees and Service Charges.

Recommendation:

Conduct a Public Hearing and, upon conclusion, adopt Resolution adjusting the City of Redding’s Schedule of Fees and Service Charges (Schedule).

9. REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES

9.1(a). 9.1(a)--Consider award of Request for Proposals to Graviton Consulting and CherryRoad (Oracle) for Enterprise Resource Planning for the City of Redding.

Redding City Council June 21, 2022

Recommendation:

Authorize the following actions related to the City of Redding Enterprise Resource Planning (ERP) Request for Proposals (RFP):
(1) Approve award to CherryRoad (Oracle) for the software contract estimated in the amount of $500,000 per year, and Graviton Consulting for implementation services, estimated in the amount of $2,400,000; and (2) Authorize the City Manager to execute the agreements upon completion of contract negotiations.
(3) Direct the City Manager to develop a resource needs plan for the implementation inclusive of the potential use of consultant contracts and return to the City Council for approval.

9.6(a). 9.6(a)--Consider Consulting and Professional Services Agreement (Agreement) for programmatic plan and schematic design for the City of Redding South City Park with Project for Public Spaces.

Recommendation:

Approve an Agreement with Project for Public Spaces in an amount not-to-exceed $49,000, to draft a Park Improvement Plan, Schematic Design, Programming Matrix, and Activation Plan for South City Park.

9.11(c). 9.11(c)--Oral report regarding the Redding Municipal Airport and progress update regarding the Airport Strategic Plan development.

Recommendation:

Accept the oral report providing an update regarding general trends noted at the Redding Municipal Airport, and a progress update regarding development of the Airport Strategic Plan for the Redding Municipal Airport by Mead & Hunt, Inc.

9.11(d). 9.11(d)--Consider name change for the Redding Municipal Airport Recommendation:

Adopt Resolution approving the name change from the Redding Municipal Airport to Redding Regional Airport.

9.11(g). 9.11(g)--Consider Ordinance amending the Redding Municipal Code to adjust wastewater local discharge limits.

Recommendation:

Authorize and approve the following actions to amend the Local Discharge Limits for Permitted Industrial Users:
(1) Offer Ordinance amending Title 14 (Utilities), Chapter 14.16 (Sewers) by amending Section 14.16.495 (Local Discharge Limits for Permitted Industrial Redding City Council June 21, 2022

Users) for first reading by title only, and waive the full reading; (2) Direct the City Attorney to prepare, and the City Clerk to publish a summary of the ordinance; and
(3) Find that the action is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15601(b)(3) (Common Sense Exemption).

9.11(h). 9.11(h)--Consider Ordinance amending Redding Municipal Code Title 11, (Vehicles and Traffic) to modernize the parking code to allow, in part, alternative collection, tracking, and enforcement systems Recommendation:

Offer Ordinance amending Redding Municipal Code (RMC) Title 11 (Vehicles and Traffic), Section 11.04 (Definitions), 11.24 (Stopping, Standing and Parking), 11.28 (Parking Meters), addressing parking, meters, and the use of City of Redding streets in the City of Redding, for first reading by title only and waive the full reading; authorize the City Attorney to prepare, and the City Clerk to publish a summary of the ordinance; and find that the adoption of this ordinance is not a project within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15060(c)(2) because the adoption of the ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15061(b)(3) (there is no possibility the activity in question may have a significant effect on the environment), the adoption of this ordinance is therefore not subject to the provisions requiring environmental review. This ordinance establishes changes in administration in parking and enforcement of parking within the City of Redding. As such, it will have no significant effect on traffic volume or any resulting impact on the environment resulting therefrom.

9.14(a). 9.14(a)--Consider Resolution regarding a ballot measure to convert the City Clerk and City Treasurer offices to appointive positions.

Recommendation:

Authorize the following regarding a ballot measure to convert the offices of the City Clerk and City Treasurer to appointed positions:
(1) Adopt a Resolution calling a municipal election and requesting consolidation with the Statewide General Election for the purpose of seeking voter approval to convert the offices of the City Clerk and City Treasurer to be appointed offices, setting dates for the submission of arguments in favor or against the ballot measure, and requesting the assistance of the County of Shasta in connection with the election to be held on November 8, 2022; (2) Direct the City Attorney to prepare an impartial analysis of the proposed ballot measure;
(3) Determine whether the City Council, or individual member thereof, will submit an argument related to the ballot measure and designate the Mayor and/or Council Members to write the argument;
(4) Direct the City Clerk to take all necessary actions to submit the proposed ballot measure to voters; and
Redding City Council June 21, 2022

(5) Find that the adoption of the resolution and direction provided by the City Council herein is exempt from environmental review pursuant to 14 CCR 15061(b)(3) (“Common Sense Exemption”) because it can be seen with certainty that there is no possibility that placing the measure on the ballot will have a direct or indirect effect on the physical environment.

9.15(a). 9.15(a)--Consider Resolution of Intention and Introduction of Uncodified Ordinance Amending the City of Redding's Contract with California Public Employees' Retirement System (CalPERS) to Allow Unrepresented Non-Safety Employees and Elected Officials to Share Additional Costs of the Retirement Benefit
Recommendation:

Adopt Resolution of Intention; offer an uncodified Ordinance for first reading by title only and waive the full reading, giving notice of the City of Redding’s intent to amend the contract with California Public Employees’ Retirement System as allowed in Section 20516 of the Public Employees’ Retirement Law (Employees Sharing Additional Cost) for Unrepresented Non-Safety Employees and Elected Officials.

9.15(c). 9.15(c)--Consider adoption of Resolution approving an exception to the California Public Employee's Retirement System (CalPERS) 180-day wait period with regard to the re-hiring of retiring Safety Specialist Angela Udovich.

Recommendation:

Adopt Resolution approving a 180-day wait period exception and single interim appointment of Angela Udovich as Safety Specialist for the City of Redding pursuant to Government Code sections 7522.56 and 21221(h), effective July 11, 2022, and ending no later than March 11, 2023, and granting the City Manager authority to execute the necessary hiring documentation. The resolution, if approved, would allow retiring Safety Specialist Angela Udovich to be rehired to perform the complex duties of the position during the recruitment and hiring process for a new Safety Specialist.

9.15(d). 9.15(d)--Consider Resolution approving amendments to Executive Management Pay-For-Performance Salary Plan.

Recommendation:

Adopt Resolution approving amendment to the Executive Management Pay-ForPerformance Salary Plan (Unrepresented) to correct a calculation error impacting the compensation for one job classification, “Electric Program Supervisor – Power Production”, effective June 26, 2022.

11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
Redding City Council June 21, 2022

[A-050-060]
Information Only

12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS

FOR FUTURE CITY COUNCIL MEETINGS

13. ADJOURNMENT
Pursuant to the Brown Act, non-confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspection during normal business hours at the Office of the City Clerk, 3rd Floor, City Hall, 777 Cypress Avenue, Redding, California.

City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181, and will be rerun on Thursday at 12:30 p.m. during the week in which the meeting is held. Additionally, the meeting can be viewed online at the following: http://scac.cablecast.tv:8080/CablecastPublicSite/watch/4?channel=1. Video of the City Council meetings can also be viewed on the City’s web site at http://www.cityofredding.org/. Open the City’s meetings and agendas portal; Click on tab named "Meetings Videos" and select Redding City Council under “Available Archives 2022” select the desired date, then click on “video” to view the meeting.

In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make available to persons with disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225-4447 or in person, or by mail at 777 Cypress Avenue, 3rd Floor, Redding, California 96001 at least three (3) working days in advance.

The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citizenship status, are covered under this regulation.

Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Personnel Dept., Redding, California 96001, Phone (530) 225-4065.

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Presentation of the Shasta Mosquito and Vector Control District’s 2021 Annual Report by Peter Bonkrude, District Manager.

Attachments
2021 Annual Report
MEETING DATE: June 21, 2022
ITEM NO. 2A
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 2A--Presentation of Shasta Mosquito and Vector Control District’s 2021 Annual Report.

Pamela Mize, City Clerk
Packet Pg. 10
1 Protecting public health since 1919

ANNUAL REPORT
2021
Our Mission: “To protect the public’s health from vector-borne disease and nuisance, through a comprehensive mosquito and vector control program focused on innovation, experience and efficiency.” Packet Pg. 11 Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 2 FOREWORD
Peter Bonkrude
District Manager
Ann Morningstar
President
Residents of the Shasta Mosquito and Vector Control District, On behalf of the Board of Trustees and staff of the District, we are pleased to present the 2021 Annual Report for the Shasta Mosquito and Vector Control District. As I began to write the foreword for the 2021 Annual Report, the first thought was the word déjà vu. The feeling that this foreword was going to sound a lot like the one from 2020. However, as I stopped and reflected further, it was clear that, although we met some of the same challenges experienced in the previous year, such as wildfires, COVID-19 response, and invasive Aedes, the lessons we learned from the year before built a resilience in our staff that truly carried us through another tough season. Instead, the best way to summarize the season in a few words is “over in the blink of an eye.” This could be interpreted many ways, but for us, we were so busy and focused on providing effective public health mosquito control, the year flew by in a way that seemed almost unnatural. This is one of the many reasons we publish our annual report, to provide a snapshot of every season that we can share with our stakeholders and highlight the efforts of our staff.

This season, in addition to our continued focus on the health and safety of our staff and residents, we saw an unfortunate increase in both the locations we discovered invasive Aedes mosquitoes and in the sheer abundance of adults we collected in traps. Part of this increase is attributed to more comprehensive surveillance in infested areas, but still brings concerns regarding how widespread our invasive Aedes issues extend. With a season under our belt, we responded aggressively to all new and existing finds. We also stayed engaged in novel technologies and products that are being tested and operationally utilized to help with the control and eradication of these dangerous mosquitoes. The reality is that we will likely be working with these new mosquitos for at least the foreseeable future and finding new solutions will be essential to making progress toward eliminating them from Shasta County.

Finally, 2021 brought with it some big changes. As we close out the year, we say goodbye and thank you to our Assistant Manager, Guangye Hu PhD. Guangye worked for the District just shy of 10 years, and during that time, brought his years of expertise to Shasta County residents.

Every employee that passes through our doors fulltime, parttime, or seasonal, leaves an impact on our community and helps to contribute to our mission: “To protect the public’s health from vector-borne disease and nuisance, through a comprehensive mosquito and vector control program focused on innovation, experience and efficiency.” Thank you to the staff, Board of Trustees, and the residents of Shasta County for the continued support.

Sincerely,

CONTENTS
2 3
4 4
5 5
6 6
7 8
9 10
11 12
14 16
17 18
19 20
Foreword
Board of Trustees & Staff
Integrated Vector Management
Service Requests
Immature Mosquito Control
Physical Control
Biological Control
Chemical Control
Pool Program
Catch Basin Program
Adult Mosquito Control
Mosquito Surveillance
Tick Surveillance
Research & Quality Control
Invasive Aedes Mosquitoes
Local Disease Surveillance
State Disease Surveillance
Outreach
Finances
Back Cover Dedication
Packet Pg. 12
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 3 Dave Maron
Trustee
Shasta County
Philip Cramer
Vice President
City of Redding
Ann Morningstar
President
City of Shasta Lake
Benjamin Hanna
Secretary
Shasta County

BOARD OF TRUSTEES

DISTRICT STAFF
Guangye Hu, PhD
Assistant Manager
(Pictured on back
cover)
Kelly Cleland
Mike Alexander
Field Supervisors
Al Shabazian
Brady Benton
Corey Boyer
Darrell Bible
Haley Bastien
Reid Sheeks
Robert Ault
Vector Technicians

LABORATORY STAFF OPERATIONS STAFF
John Albright
Vector Ecologist
Kendra Angel-Adkinson
Assistant Vector
Ecologist

ADMINISTRATIVE STAFF
Peter Bonkrude, MS
District Manager
Darcy Buckalew
Administrative Office Manager
Jenna Ingebretsen
Administrative Analyst
Wade Bellinger
Trustee
City of Anderson
Celebration of Shasta
Mosquito & Vector
Control District’s
100 years protecting
public health

DISTRICT HISTORY
Protecting public health since 1919
Packet Pg. 13
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 4 INTEGRATED VECTOR

MANAGEMENT
Providing responsive, professional,
and impactful service to our
residents is an essential piece
of our mission as a public health
agency. These interactions with the
public often provide the first step
to any surveillance effort. During
these service requests, we are
able to learn from the public and
hear their issues, but also share
information regarding personal
protection and help prevent
future mosquito issues. While the
majority of our service requests
come from residents experiencing
high numbers of adult mosquitoes,
we also respond to mosquitofish
requests, neglected swimming pool
reports and insect identification
requests. These requests help focus
our efforts and provide information

SERVICE REQUESTS
This Annual Report theme is “Integrated Vector
Management (IVM) in Action.” We are constantly
applying IVM principles to every element of our
work, but sometimes struggle to communicate
IVM and its importance in a modern Vector
Control Program. So, this year we’ll not
only define IVM, but we’ll also show how
it relates to our day-to-day operations.

IVM is an evidence, data-driven decisionmaking tool used to suppress vector-borne diseases. IVM prioritizes surveillance as the
start to any control decision. Our District
employs both immature and adult mosquito
surveillance, tracking species composition,
mosquito abundance and disease prevalence.

Throughout the Annual Report we’ll be
highlighting elements of IVM strategy that we
utilize every day. These strategies include public
education, physical control preventative practices,
biological control, and chemical control. When
implementing our surveillance and control program, we
also continually evaluate our strengths and weaknesses, intervention costs and effectiveness to identify what combination in a given area is most appropriate for the current risk posed to the public health from mosquitoes and mosquito-borne diseases.
© 2021 Mapbox © OpenStreetMap
SRbyZIP
1 16
SRbyZIP
Map based on Longitude (generated) and Latitude (generated). Color shows count of servicereq. Details are shown for Zip. The data is filtered on Servicereqdatetime, which ranges from 1/1/2021 12 00 00 AM to 11/18/2021 8 15 00 AM. 1 163
SRbyZIP
Service Requests by Zipcode
that is essential to our IVM
response. This year we received
over 500 requests for service. On
our website, the public can issue
a service request any day, 24/7,
gain information about our current
mosquito conditions and response,
and even find out where we are
performing our adult mosquito
control activities.

Packet Pg. 14
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 5 IMMATURE MOSQUITO

CONTROL
Controlling mosquitoes before they ever emerge
from the water sources is the most efficient and
effective way to reduce adult mosquitoes and
prevent mosquito transmitted diseases. Much
of our staff time is spent inspecting and treating
these, over 16,000, standing water sources.

If immature mosquitoes are found
in the water source, District
staff have several tools in the
IVM tool chest to control
the mosquitoes before
they emerge. These IVM
control methods include:
physical control, biological
control, and chemical
control. Following IVM,
we choose the appropriate
control tool or multiple
tools, depending on the
target species, time of year,
and habitat, to achieve the most
effective control. This year our
staff made over 17,000 inspections and
performed over 4,000 interventions.

Physical control means
manipulating the habitats where
immature mosquitoes live to
eliminate or reduce further
breeding. Physical control often
is integrated with chemical and
biological control in successful IVM
programs. It is cost effective and
has a long term effect on mosquito
populations. With effective
physical control, pesticide use is

PHYSICAL CONTROL
Inspections by Habitat
greatly reduced. Physical control
activities range from practices
including hand brushing, ditch
cleaning, controlled burning of
debris piles, and herbiciding, to
simply dumping water containers
or shutting off irrigation water
runoff. These methods reduce
larval mosquito sources and adult
mosquito habitats and provide
access to inspect
and treat mosquito
sources.

In 2021, our staff
made the following
physical control
efforts:

Packet Pg. 15
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 6 CHEMICAL CONTROL
Chemical control of immature
mosquitoes includes the use of
products, called larvicides, that help
reduce mosquito populations in the
water before they emerge as adults.

These larvicides are often very
specific in targeting mosquitoes.

These controls are categorized
into the following categories:
microbial products, insect growth
regulators, surface oils, and natural
toxins derived from bacteria.

In 2021, staff made over 4,000
applications to water containing
immature mosquitoes and used
over 30 different products and
formulations. Treatments can be for
sources of less than a few ounces
of water, up to multiple acres
of mosquito producing habitat.

Sources treated with chemical
control products often need to be
re-inspected regularly to ensure
the product is still producing the
level of control sufficient to prevent
emerging adults.

BIOLOGICAL CONTROL
Biological control or “biocontrol”
is the use of natural enemies
to suppress mosquito
populations. It is an important
component of Integrated Vector
Management (IVM). Biocontrol
is safe, environmentally friendly,
sustainable, and helps to reduce
prolonged use of pesticides. Our
District has been mass producing
mosquitofish, Gambusia affinis,
and use it as a biocontrol agent
to control mosquito populations
successfully. One mosquitofish can
consume hundreds of mosquito
larvae and pupae each day when
released in the confined water
sources which breed mosquitoes.

Mosquitofish adapt well to various
environmental conditions, rapidly
reproduce, and are an effective
and sustainable tool to control
mosquitoes.

In 2021, the district:
• Supplied 18.4 pounds of
mosquitofish for field release.
• Released mosquitofish into
over 800 mosquito sources,
including bird baths, animal
troughs, neglected swimming
pools, water puddles,
recreational ponds, etc.
• Treated a total of 375 acres of
confined water bodies.
• Produced 23 pounds of
mosquitofish from our indoor
rearing facility.
• Responded to 228 service
requests for mosquitofish
from the public.

Staff seining fish.

Packet Pg. 16
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 7 OpenStreetMap
Imm
M
M
M
S
S
gitude and Latitude. Color shows details about Material Name (group). Details are shown for Source Name. The data is filtered on Material Name and Treatment1. The Material Name filter excludes Inspected Only. The ranges from 1/1/2021 12 00 00 AM to 10/28/2021 2 51 00 PM. The view is filtered on Material Name (group), which excludes 13 members.

Immature Control
Microbials
Methoprene
Mosquito Fish
Spinosad
Surface Oils
Immature Mosquito
Control by Intervention
Method

SWIMMING POOL

PROGRAM
When a swimming pool is not
maintained, the large volume
of standing water in the pool is
perfect for breeding mosquitoes,
which can transmit life-threatening
viruses such as Zika, dengue,
and West Nile virus. Our District
identifies neglected swimming
pools by service requests from
the public, inspection by our
technicians, and aerial imaging.

Each year, the staff inspects 100’s
of pools and treats those that have
mosquito breeding potential.

During the winter and early spring
of 2021, the staff inspected 287
neglected swimming pools as
follow-ups to fish releases and
pesticide treatments conducted in
the previous season. Of the pools
inspected, 25% were found to need
mosquito fish and/or chemical
treatment.

During the summer, our District
continued using a contracted
aerial service provider to detect
neglected swimming pools by
aerial imagery. A total of 443 pools
were identified and inspected
by staff. Of the pools inspected,
86% were maintained and did not
require treatment. Only 14% were
found to be unmaintained with
mosquito breeding potential and
were treated with chemical control
products and mosquito fish.

75.83%

21.33% 1.42%

1.42%
Winter Pool Project 2021 Resolution
Resolution
Inspected
Insect Gr
Mosquito
Spinosad
% of Total Nu
Material Name (color) and % of Total Number of Records (size). The data is filtered on Site Type, Inspection1 and No Treat Flag. The Site Type filter keeps Pools w/ Fish and Winter Pool 2022. The Inspection1 filter ranges from 1/1/2021 120000 AM to 4/1/2021 22700 PM. The No Treat Flag filter keeps Null, 0 and 1. Percents are based on the whole table.

57.14%

34.29%

8.57%
Summer Pool Project 2021 Resolution
Resolutio
Inspec
Insect
Mosqu
% of Tota
Material Name (color) and % of Total Number of Records (size). The data is filtered on Site Type, Inspection1 and No Treat Flag. The Site Type filter keeps Pools w/ Fish and Winter Pool 2022. The Inspection1 filter ranges from 5/1/2021 120000 AM to 9/1/2021 22700 PM. The No Treat Flag filter keeps Null, 0 and 1. Percents are based on the whole table.

57.14%

34.29%

8.57%
Summer Pool Project 2021 Resolution
Resolution
Inspected Only
Insect Growth Regulators
Mosquito Fish
% of Total Number of Records
100.0
Material Name (color) and % of Total Number of Records (size). The data is filtered on Site Type, Inspection1 and No Treat Flag. The Site Type filter keeps Pools w/ Fish and Winter Pool 2022. The Inspection1 filter ranges from 5/1/2021 120000 AM to 9/1/2021 22700 PM. The No Treat Flag filter keeps Null, 0 and 1. Percents are based on the whole table.

75.83%

21.33% 1.42%

1.42%
Winter Pool Project 2021 Resolution
Resolution
Inspected Only
Insect Growth Regulators
Mosquito Fish
Spinosad
% of Total Number of Records
100.00
Material Name (color) and % of Total Number of Records (size). The data is filtered on Site Type, Inspection1 and No Treat Flag. The Site Type filter keeps Pools w/ Fish and Winter Pool 2022. The Inspection1 filter ranges from 1/1/2021 120000 AM to 4/1/2021 22700 PM. The No Treat Flag filter keeps Null, 0 and 1. Percents are based on the whole table.

Winter Pool
Resolutions
Summer Pool
Resolutions
Packet Pg. 17
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 8 CATCH BASIN

PROGRAM
Catch basins are sumps directly
under storm drains, and are
preferred habitats for mosquito
larvae, especially for Culex
species that have the potential to
transmit West Nile virus. During
the summer, the staff inspected
more than 1,500 catch basins
that were previously treated or in
areas of special concern. Nearly
half of the catch basins were
found breeding mosquitoes and
requiring treatment. Treatments
primarily consisted of using a
bacterial product providing up to
180-day residual control. Follow-up
inspections and treatments were
conducted in areas with special
concerns throughout the season.

CATCH BASIN
3D PRINTED BASKETS
During the 2021 season, the
District deployed new 3d printed
larvicide baskets, designed to float
a particular product in the catch
basin above settled mud and debris.

Each basket printed as 1 piece in
our 3d printer. Once closed with
the product inside, the float disc
was added to the top, and a binder
ring and product label were added
to lock it up. It was suspended by
coated wire cable and attached at
the top of the catch basin with a
carabiner for basket retrieval and
inspection.

We tried the baskets in catch
basins that have a history of
product failure (6 sites were
identified), and of those, 3 had
been cleaned out and were no
longer viable trial sites for the
baskets.

In a heavily organic, dense catch
basin, it appeared the product
was not dispersing well enough to
control larvae efficiently after about
3 months. In another less dense
basin with slow, constant water
flow, it provided effective control
for about 4 months from May
through the end of August, with no
larvae at all. We reapplied another
larvicide briquet into one of those
baskets at that time because it had
been reduced to the size of a nickel.

In normal applications at these
same heavily organic catch basins,
the larvicide failed after about 6
weeks.

Months of Product Efficacy in
Heavily Organic Catch Basins
Basket loaded just
before application.

Basket
application in a
heavily organic
catch basin.

Product size after 4
months of control.

Staff
applying
larvicide
to a catch basin.

Packet Pg. 18
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 9 ADULT MOSQUITO

CHEMICAL CONTROL
Controlling adult mosquitoes
is an integral component of a
comprehensive IVM program.

These applications can immediately
reduce the number of biting
mosquitoes in an area thereby
lowering the risk of a mosquitoborne disease outbreak. This becomes essential when adult
mosquito numbers become
high enough to quickly transmit
and spread diseases. Although
adult mosquito control has its
limitations, it is the only way to
interrupt active mosquito disease
transmission when it is occurring.

These limitations mean the District
must apply the adult mosquito
control operations with several
other IVM tools including an
aggressive immature mosquito
control program, increased
community outreach for bite
prevention, and as much mosquito
source reduction as is feasible. No
additional precautions are required
for our residents during these
applications because of the low
application rates, typically less than
3 ounces per acre. Additionally,
the size of the droplet, the time
of the application (dusk/dawn),
and the knowledge of critical
habitats mitigate any non-target
impacts. Our applications are
made dynamically, in response to
our adult mosquito surveillance.

This could mean applications are
made the same night or next day,
as the trap data is processed. This
level of responsiveness ensures we
can move fast enough to prevent
human disease. This year, District
staff completed 344 adult mosquito
control routes and treated over
65,000 acres. Residents can visit
our website: www.shastamosquito.
org to review where and when our
adult mosquito applications will be
conducted, or to subscribe to our
spray notifications via email or text
message.
© 2021 Mapbox © OpenStreetMap
adultcontrolMap
Map based on Longitude and Latitude. Details are shown for Source Name. The data is filtered on Material Name (group) 2 and Treatment1. The Material Name (group) 2 filter keeps 7 members. The Treatment1 filter ranges from 1/1/2021 //
1 20
Number of Adult Treatments
Adult Mosquito Control Routes
Staff perform whole
neighborhood routes in
response to adult mosquito
populations and/or disease
incidents.

Staff performing an adult
mosquito control ATV route.

Packet Pg. 19
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 10 MOSQUITO

SURVEILLANCE
Mosquito surveillance is a
fundamental element of integrated
vector management and guides
control decisions. Staff use a variety
of traps to collect adult mosquitoes
which provides data on the total
population and disease presence in
the environment.

Larval Mosquito Surveillance
Mosquito larvae are confined to
standing water sources and are
limited to water sources that are
suitable to their development.

Different mosquito species
can tolerate different ranges of
environmental factors, such as
temperature and pollution levels.

A thorough knowledge of habitat
preferences, coupled with historical
data of larval abundance, allows
staff to monitor larvae in known
and suspected sources.

Vector ecology staff identify
every mosquito captured to sex
and species to gain insight into
the abundance and composition
of the mosquito population
throughout the district. Each
collection is a snapshot of the
mosquito population, and together
the collections show how the
population changes over time.

As shown in the graph below, the
western tree hole mosquito, Aedes
sierrensis, emerges rapidly. Their
population peaks and recedes
within a few weeks of emergence
between about March and June. .

Mid to late summer is marked by
the increase of Culex spp. which are
vectors of West Nile virus. Similarly,
invasive Aedes spp. mosquito
populations increase during this
time and can be found well into fall
in certain areas of the District.

Mosquito Trap
Collections by
Week
One of our mosquito
traps set in the field.
10 Packet Pg. 20
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 11 Bohn Rd
Rhonda Road
Horsetown
Gilman Rd
Jones Valley
Toyon
Kenyon Dr. Trails
Texas Springs Road
21 Disease
Borrelia burgdorferi
Borrelia miyamotoi
Positives
1 2
3 4
5 In the 2020 – 2021 season, ticks
were collected at 23 surveillance
areas where tick habitat coincided
with the risk of human exposure.

Surveys were conducted on a
weekly basis between November
2, 2020 and February 24, 2021
by dragging a cloth “flag” through
tick habitat and inspecting trailside
plants for questing ticks. Questing
ticks wait at the tips of vegetation
with their front legs outstretched
along areas where large animals
traverse, attempting to latch onto
host animals as they pass by.

District personnel collected
mostly three types of adult ticks
within the district: two types of
Dermacentor spp. ticks and Ixodes
pacificus. Ixodes pacificus, the
western black-legged deer tick,
which can spread the bacteria
that causes Lyme disease, is
predominant from November into

TICK SURVEILLANCE
Jones Valley
Disease
Borrelia burgdorferi
Borrelia miyamotoi
Positives
1 2
3 4
5 Tick Testing Results
by Flagging Location
2020-2021
February. In February and March,
Dermacentor spp. ticks, which
are more heat tolerant, begin
to increase as a proportion of
adult tick populations within the
District. Dermacentor spp. ticks are
frequently encountered by District
personnel in moist riparian areas
with dense, low vegetation well
into the summer. These ticks are
a lower human disease concern in
Shasta County.

Overall tick populations averaged

20.2% below the 10-year average,
but 28% above 2019 –2020
seasonal levels throughout the
collection season.

Between October of 2020 and
March of 2021, the District
submitted a total of 318 samples
of 3 - 5 Ixodes pacificus ticks each
(1429 total ticks) from 19 different
locations spread throughout the
District. In total, 14 samples from
8 different locations were found to
be positive for Borrelia miyamotoi,
a bacterium known to cause a
relapsing fever disease in humans.

Two of those locations also had
samples positive for Borrelia
burgdorferi, the causative agent
for Lyme Disease. The minimum
infection rate for all tested ticks
was 9.8 ticks per 1,000 for Borrelia
miyamotoi and 1.4 per 1,000 for
Borrelia burgdorferi.

Staff flagging for ticks.

Packet Pg. 21
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 12 Knowledge about the origins,
evolution and pesticide resistance
characteristics of local and
imported mosquito types can be
gained through modern genetic
analysis techniques. The District
does not currently have the
expertise or equipment to conduct
such sophisticated research but
can easily provide locally acquired
mosquito specimens to various
university researchers conducting
such research.

COLLABORATION
Cage trials are used to assess
whether adult mosquito control
products applied by the District are
effective when applied under field
conditions. Local mosquitoes are
placed in cages made of cardboard
and tulle and placed in a grid
pattern in the field alongside cages
of known susceptible mosquitoes.

CAGE TRIALS
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 100% 100% 100% 100% 15%
100% 100% 100% 100% 100% 100%
100% 100% 100% 100% 100% 100%

TRUCK ROUTE
Perm-X 3030
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 85% 0% 5% 0% 0%
100% 95% 100% 64% 11% 0%
100% 100% 100% 85% 100% 6%
300ft
100ft

TRUCK ROUTE
Fyfanon
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 26% 5% 0% 6% 0%
100% 30% 100% 16% 0% 5%
100% 73% 100% 32% 100% 39%
300ft
100ft

TRUCK ROUTE
Merus
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 100% 100% 100% 100% 15%
100% 100% 100% 100% 100% 100%
100% 100% 100% 100% 100% 100%
300ft
100ft

TRUCK ROUTE
Perm-X 3030
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 85% 0% 5% 0% 0%
100% 95% 100% 64% 11% 0%
100% 100% 100% 85% 100% 6%
300ft
100ft

TRUCK ROUTE
Fyfanon
7 8
1 2
4 CQ1 Wild CQ1 Wild C
100% 26% 5% 0% 6
100% 30% 100% 16% 0
100% 73% 100% 32% 10
300ft
100ft

TRUCK ROUTE
Merus
8 9
2 3
6 d CQ1 Wild CQ1 Wild
% 100% 100% 100% 15%
% 100% 100% 100% 100%
% 100% 100% 100% 100%

TRUCK ROUTE
Perm-X 3030
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 85% 0% 5% 0% 0%
100% 95% 100% 64% 11% 0%
100% 100% 100% 85% 100% 6%
300ft
100ft

TRUCK ROUTE
Fyfanon
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 26% 5% 0% 6% 0%
100% 30% 100% 16% 0% 5%
100% 73% 100% 32% 100% 39%
300ft
100ft

TRUCK ROUTE
Merus
Truck-mounted ultra-low volume
(ULV) application equipment is
driven upwind of the test area to
make an application to the grid
using products applied at normal
label rates. Mortality of the wildtype mosquitoes is then compared to the susceptible mosquitoes to
check for any signs of lowered
product efficacy.

On August 8, the District ran
3 cage trials using a pyrethroid
product, an organophosphate,
and a natural pyrethrum product.

Despite unfavorable wind speeds
and direction, good efficacy was
observed for runs where conditions
allowed the products to reach the
cages.

Cage Trials - Percent Mortality by Active Ingredient
08/05/2021
Permethrin Malathion Pyrethrum
In 2021, a total of 82 samples
of the invasive mosquito Aedes
aegypti from 4 geographical
areas of infestation were
submitted to UC Davis for
genetic characterization. We also
submitted samples totaling 145
local Culex tarsalis mosquitoes to
Pennsylvania State University for
researchers studying the genetics
of that species throughout its
range in the US.

Some results of genetic testing
of Aedes aegypti mosquitoes
submitted to UC Davis for genetic
analysis in 2020 were received
by the District in early 2021. The
results showed that our Aedes
aegypti were closely related to
mosquitoes from the greater Los
Angeles area. Also, our mosquitoes
had fewer of some genetic markers
associated with pesticide resistance
than other Aedes aegypti collected
throughout the state.

Packet Pg. 22
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 13 Bottle bioassays use tiny amounts of pesticide active ingredients coating the inside of bottles to check for
early signs of pesticide tolerance in local mosquito
types. Wild mosquitoes are placed in treated bottles
alongside bottles with known susceptible lab-reared
mosquitoes. The time that it takes for the wild
mosquitoes to die is compared to the susceptible
mosquitoes and using standard times provided by
the CDC, who also provides materials for the bottle
bioassays.

In 2021, the District ran bioassays on three occasions
in June, July and September, respectively to monitor
for changes in susceptibility to mosquito control
products throughout the season. Samples of Culex
BOTTLE BIOASSAYS pipiens mosquitoes from three locations were tested using the active ingredients permethrin, deltamethrin,
pyrethrum and malathion. As in years past, some
tolerance to pyrethroid ingredients was observed,
which did not seem to affect the results of cage trials that were conducted in August.

Bottle bioassays can provide some early indications of
the presence and potential mechanisms of pesticide
tolerance, depending on the type of active ingredients
tested. Ideally signs of tolerance can be detected
before resistance affects the efficacy of treatments in the field. To adequately assess whether resistance is
affecting the efficacy of adult mosquito control efforts, actual mosquito control products must also be tested
under field conditions, using other methods such as
cage trials.

A rotator trap uses 8 collection jars mounted on a
timed “carrousel” to take adult mosquito samples from
the environment at preset time intervals over a time
range, such as sunset to sunrise, to determine changes
in mosquito activity levels over time. Such knowledge
enables the District to time adult mosquito control
treatments to the times of peak adult mosquito
activity, thereby increasing the efficacy of mosquito
control efforts.

A rotator trap was set on six occasions in 2021 at
a total of five locations. Four trappings were done
in early to mid-summer to characterize mosquito
activity at the seasonal time of peak temperatures
and peak mosquito activity. The trap was set on two
more occasions in early fall to see in what ways adult
mosquito activity changed under conditions with
lower daily temperatures.

ROTATOR TRAP This limited data indicates that in high temperature conditions there is a lag while nighttime temperatures
cool before mosquitoes become active in the
environment. Conversely, when the weather is colder,
mosquitoes seem to have their peak activity close to
dusk and retreat from the environment through the
night as temperatures drop. All data shows higher
mosquito activity between dusk and midnight than in
the predawn hours.

Packet Pg. 23
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 14 INVASIVE AEDES
Unfortunately, as mentioned in the
foreword, 2021 saw the continued
increase in number and geographic
scope for our invasive Aedes
infestation. These invasive Aedes,
Aedes aegypti and Aedes albopictus,
are a worry for several reasons. The
most concerning is the ability of
these two mosquitoes to transmit
diseases that we currently do not
have in Shasta County, including
Zika, dengue, yellow fever and
chikungunya. We continued to
respond aggressively to existing
and new immature and adult finds.

With each new location, we begin
our intervention by conducting
door-to-door inspections of the
surrounding properties. We provide
public education to residents about
the species and potential sources.

We also increase our surveillance,
trapping adult mosquitoes and
surveying for larval mosquitoes.

This triggers the deployment of
our autodissemination ovitraps,
the application of larval control
products through our wide area
larviciding (WALS) technology, and
in most instances, adult mosquito
control to reduce the actively flying
adults.

As we continue to identify
more locations, the potential
for eradication becomes lower;
however, we will continue to work
toward dramatically reducing their
numbers and tracking any potential
local transmission of the novel
diseases they transmit to ensure
the chance for local transmission
remains low. New control options
are quickly moving to the market,
like sterile insect techniques (SIT),
that could provide additional
exciting tools to add to our
toolbox when dealing with these
challenging mosquitoes.
© 2021 Mapbox © OpenStreetMap
Invasive Aedes Collections
Map based on average of Longitude and average of Latitude. Color shows sum of Num Count. Details are shown for Site Code and Species. The data is filtered on Collectio and sum of Num Count. The Species filter keeps Aedes aegypti. The sum of Num Count filter includes everything. 20 417
Invasive Aedes Adult C..

Invasive Aedes Adult
Collections
Totals in 2021
Collection Date / Species
June Week 23
Week 26
July
Week 28
Week 29
Week 30
Week 31
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
Aedes aegyptiAedes aegyptiAedes aegyptiAedes aegyptiAedes aegyptiAedes aegyptiAedes aegyptiAedes aegypti Aedes albopictus
Aedes aegyptiAedes aegypti
Aedes albopictus
Aedes aegyptiAedes aegypti
Aedes albopictus
Aedes aegyptiAedes aegypti
Aedes albopictus
Aedes aegypti
Aedes albopictus
Aedes aegyptiAedes aegypti
Aedes albopictus
Aedes aegyptiAedes aegyptiAedes aegyptiAedes aegyptiAedes aegypti 0 10
20 30
40 50
60 70
80 90
Num Count
2020, Aedes aegypti
2020, Aedes albopictus
2021, Aedes aegypti
2021, Aedes albopictus
lection Date / Species
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
2020, Aedes aegypti
2020, Aedes albopictus
2021, Aedes aegypti
Collection Date / Species 2021, Aedes albopictus
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
2020, Aedes
2020, Aedes
2021, Aedes
2021, Aedes
Collection Date / Species
June Week 23
Week 26
July
Week 28
Week 29
Week 30
Week 31
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
Octo
Week 41
Week 42
40 50
60 70
80 90
Num Count
Collection Date / Species
June Week 23
Week 26
July
Week 28
Week 29
Week 30
Week 31
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Collection Date / Species
July
Week 29
Week 30
Week 31
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
Collection Date / Species
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
2020, Aedes ae
2020, Aedes alb
2021, Aedes ae
2021, Aedes alb
Collection Date / Species
t
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
2020, Aedes aegypti
2020, Aedes albopictus
2021, Aedes aegypti
2021, Aedes albopictus
Collection Date / Species
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
2020, Aedes aegypti
2020, Aedes albopictus
2021, Aedes aegypti
2021, Aedes albopictus
Aedes aegypti sources.

Aedes
aegypti
Aedes
albopictus
14 Packet Pg. 24
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 15 Even before the first invasive
mosquito species was confirmed
within District boundaries in
August 2020, vector ecology staff
had used several specific traps to
monitor for the introduction of
non-native mosquitoes. In 2021,
the Biogents gravid Aedes trap (BG
GAT) was the most commonly used
trap that specifically targets the
invasive Aedes aegypti mosquitoes.

BG GATs were cumulatively
operated for more than 3600 trap
nights across 40 different locations.

TRAPS FOR

INVASIVE AEDES
One of the newer technologies
the District is employing in areas
of known invasive Aedes is the
deployment of the In2Care trap.

These traps utilize two methods to
help reduce the populations of both
Aedes aegypti and Aedes albopictus.

After the pregnant female mosquito
is attracted to the trap they enter
the trap and come into contact
with two mosquito control
products; the first will eliminate the
female mosquito after a few days
and the other will be transported
to any additional water sources the
female encounters after leaving the
trap, providing additional control to
those immature mosquitoes.

TREATMENT FOR

INVASIVE AEDES
Staff performing a WALS treatment
via a truck mounted applicator.

Staff performing a WALS
treatment via backpack
applicator.

Staff placing an
In2Care trap.

Due to the cryptic nature of
the invasive Aedes mosquitoes,
identifying and treating all the
breeding sources is almost
impossible. Therefore, the district
utilizes a specialty mist blower
that sends our BTi product in
tiny droplets up, over and around
homes, foliage, and any other
obstacle with the hope that the
product will come in contact with
any exposed water sources in
residential backyards. Although our
use of this technology is fairly new,
it was tested and shown effective
during Zika outbreaks in Florida
during the 2016 response.

In2Care
Wide Area Larviciding (WALS)
15 Packet Pg. 25
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 16 LOCAL DISEASE

SURVEILLANCE
Dead Bird Reports
A single, yellow-billed magpie
reported to the District in
September was the only wild bird
collected that was suitable for West
Nile virus (WNV) testing in 2021.

It was negative for WNV. The last
wild bird found positive for WNV
within the District was a scrub jay
from north Redding collected in
2019.

Sentinel Chicken Seroconversion
Chickens are used to monitor for
virus transmission at fixed locations
and time periods. A positive test
result indicates more precisely
where and when virus transmission
has occurred. Three sentinel
chickens were infected with WNV
in 2021. The first was discovered
during mid-July, while the second
and third returned positive results
in early October and were from the
same flock.

Humans & Horses
Three human cases of WNV were
reported within Shasta County in
2021. Two of those were within the
District, including one fatality. The
additional case was reported from
outside the District boundaries.

There were no reported cases of
WNV in horses.

Mosquito Samples
Mosquitoes are collected in groups
of 12-50 and then sampled for
the presence of viruses that can
cause illness in humans. In 2021,
635 samples were submitted for
testing. Of these, 28 samples were
positive for West Nile virus from
18 different locations. A total of
16,631 individual mosquitoes were
tested.

The District uses several methods
to monitor the presence and
incidence of mosquito-borne
viruses in the environment which
may cause disease in humans.

These methods include testing
dead birds, sentinel chicken blood
collections, and mosquito samples
for evidence of West Nile virus
(WNV), Saint Louis encephalitis
virus (SLEV), and western equine
encephalomyelitis virus (WEEV),
mosquito-borne diseases that
have all historically been found
in California. Additionally, limited
information is reported to the
District when horses or humans
become infected with a mosquitoborne disease. A positive result from any of these indicators
prompts swift response to disrupt
the transmission cycle.
© 2022 Mapbox © OpenStreetMap
Fm mosq heat map (2)
© 2022 Mapbox © OpenStreetMap
Average Female Mosquitoes
Trapped per Night vs
WNV+ Mosquito Samples
Packet Pg. 26
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 17 STATE-WIDE

DISEASE

SURVEILLANCE
West Nile Virus Activity
in California Counties
2021 Year-to-date
Human cases
Dead birds
Mosquito samples
Sentinel chickens
126
Horses 13
210
2263
90 Updated 2/07/22
28 counties
with human cases
Alameda
Counties with West Nile virus activity
(number of human cases)
Counties with West Nile
virus activity (no human cases)
Madera
Alpine
Butte
Calaveras
Colusa
Contra
Costa
Del
Norte
El Dorado
Fresno
Glenn
Humboldt
Imperial
Inyo
Kern
Kings
Lake
Lassen
Los
Angeles
Marin
Mariposa
Mendocino
Merced
Modoc
Mono
Monterey
Napa
Nevada
Orange
Placer
Plumas
Riverside
Sacramento
San Benito
San Bernardino
San Diego
San Francisco
San
Joaquin
San Luis
Obispo
San
Mateo
Santa
Barbara
Santa
Clara
Santa
Cruz
Shasta
Sierra
Siskiyou
Solano
Sonoma
Stanislaus
Sutter
Tehama
Trinity
Tulare
Tuolumne
Ventura
Yolo
Yuba
Amador
2 14
8 8
3 1
3 3
7 3
2 2
2 1
1 1
1 2
5 2
2 6
13 3
8 5
16 2
West Nile Virus Activity
in California Counties
2021 Year-to-date
Human cases
Dead birds
Mosquito samples
Sentinel chickens
126
Horses 13
210
2263
90 Updated 2/07/22
28 counties
with human cases
Alameda
Counties with West Nile virus activity
(number of human cases)
Counties with West Nile
virus activity (no human cases)
Madera
Alpine
Butte
Calaveras
Colusa
Contra
Costa
Del
Norte
El Dorado
Fresno
Glenn
Humboldt
Imperial
Inyo
Kern
Kings
Lake
Lassen
Los
Angeles
Marin
Mariposa
Mendocino
Merced
Modoc
Mono
Monterey
Napa
Nevada
Orange
Placer
Plumas
Riverside
Sacramento
San Benito
San Bernardino
San Diego
San Francisco
San
Joaquin
San Luis
Obispo
San
Mateo
Santa
Barbara
Santa
Clara
Santa
Cruz
Shasta
Sierra
Siskiyou
Solano
Sonoma
Stanislaus
Sutter Tehama
Trinity
Tulare
Tuolumne
Ventura
Yolo
Yuba
Amador
2 14
8 8
3 1
3 3
7 3
2 2
2 1
1 1
1 2
5 2
2 6
13 3
8 5
16 2
West Nile Virus Activity
n California Counties
2021 Year-to-date
Human cases
Dead birds
Mosquito samples
Sentinel chickens
126
Horses 13
210
2263
90 Updated 2/07/22
28 counties
with human cases
vity
Imperial
Inyo
Kern
Los
Angeles
Mono
Orange
Riverside
San Bernardino
San Diego
Tulare
Ventura
8 3
1 3
3 8
16 West Nile Virus Activity
in California Counties
2021 Year-to-date
Human cases
Dead birds
Mosquito samples
Sentinel chickens
126
Horses 13
210
2263
90 Updated 2/07/22
28 counties
with human cases
le virus activity
es)
le
an cases)
Madera
Alpine
Calaveras
El Dorado
Fresno
Imperial
Inyo
Kern
Kings
Lassen
Los
Angeles
Mariposa
Merced
Modoc
Mono
y
Nevada
Orange
Placer
umas
Riverside
ito
San Bernardino
San Diego
San Luis
Obispo
Santa
Barbara
Sierra
us
Tulare
Tuolumne
Ventura
mador
2 14
8 8
3 1
3 3
3 1
2 2
6 8
16 Most mosquito districts
throughout California utilize a
statewide database to collect,
store and analyze vector
population and West Nile virus
data. In 2021, all disease
indicators, as well as human cases,
declined within the state
compared to 2020 and the
five-year average.

In contrast to West Nile virus, there
were far fewer incidence of St.

Louis encephalitis virus (SLEV) in
mosquito samples. Human cases
remain low and comparable to the
number diagnosed in 2020. SLEV
was detected in 2015 after several
years without any detection of
the virus whatsoever. Since its
reemergence, it has been isolated
at very low levels in mosquitoes,
sentinel chicken blood samples, and
very rarely as the causative agent
of human illness.

St. Louis encephalitis virus
West Nile virus
Some mosquito-borne illnesses
that have been historically recorded
in California, such as western
equine encephalomyelitis virus
(WEEV) and malaria, are reported
and monitored by the California
Department of Public Health
(CDPH). Other emerging vectorborne viruses, such as dengue, Zika, chikungunya and yellow fever,
which could present new public
health threats, are also tracked
Other Mosquito-borne Diseases
by CPDH. Although there are
occasional human cases of some
of these diseases detected in
international travelers, no evidence
of any of these diseases being
spread locally by mosquitoes was
detected in California in 2021.

Total WNV+ Mosquito Samples in
California 2021
Map provided
by California
Department of
Public Health.

Packet Pg. 27
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 18 As a key pillar in the District’s
Integrated Vector Management
approach, the District’s Outreach
and Public Education efforts
have continued to develop,
and this year is no exception.

To improve awareness, we
continue to maintain and
update our device-responsive
District website and social
media platforms, to reach our
community on a digital level. Our
seasonally designated local radio
and television PSAs continued to
roll this year, and we also onboarded
geo-targeted streaming services to air our
video PSAs via Roku, Amazon Fire TV, Samsung TV,
and other streaming services. This new media service
allowed us to reach over 62,000 impressions with an
average view completion rate of over 95%, improving
our reach within our District at a minimal cost.

In addition to digital outreach, we also participated
in a limited number of outdoor community events,
providing informational booths manned by our
District staff, where we distributed a wide variety
of educational materials. These events also provide
opportunities for our constituents to
have one-on-one conversations and
learn about our District programs.

Some community events, such as
the STEM Career Fairs, pivoted
to a virtual format, in which
we produced 2 STEM Career
themed videos in-house and
participated in 4 Live Q & A
chats via Zoom and Google
Meet. In the production of
these videos and virtual chats, we
created a Missy Keeto animated
cartoon, allowing our District mosquito
mascot to speak with students, even
during live virtual events.

Acknowledging the increase in clinic foot traffic,
our District partnered with Shasta County Public
Health to provide activity books and educational
brochures to our local clinics. Similarly, we also
provided educational materials to our Shasta County
Agricultural Department of Weights and Measures
for lobby information, as well as distribution to their state association to encourage communication with
their local mosquito control agencies.

OUTREACH
Packet Pg. 28
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) 19 FINANCIAL REPORT
Statement of Financial Position:

FY 2020-2021 (June 30, 2021)
Assets
Cash and cash equivalents $3,837,712
Due from other governments 5,354
Inventories 100,323
Non-depreciable capital assets 51,273
Depreciable capital assets, net 987,201
TOTAL ASSETS 4,981,863
Liabilities
Note payable $146,546
Net pension liability 2,400,000
OPEB 297,067
Compensated Absences 121,185
TOTAL LIABILITIES 2,964,798
2020-2021 REVENUES
Property Taxes 1,522,619 49.33%
Assessments 1,485,645 48.14%
Interest & Miscellaneous 78,025 2.53%
TOTAL REVENUE 3,086,289 100%
2020-2021 EXPENDITURES
Salaries and Benefits 2,038,663 73.37%
Service and Supplies 699,471 25.17%
Utility Expense 40,613 1.46%
TOTAL EXPENDITURES 2,778,747 100%
The Shasta Mosquito and Vector Control District
depends on property tax revenues and benefit
assessments to fund its operations. The District’s
objective is to be fiscally responsible in accordance
with Generally Accepted Accounting Principles
(GAAP), Governmental Accounting, Auditing and
Financial Reporting (GAAFR) as well as State Controller reporting guidelines.
37,712
5,354
00,323
51,273
87,201
81,863
46,546
00,000
97,067
21,185
64,798

49.33%

48.14%

2.53%
100%
Service and
U�lity Expense
2%

EXPENDITURES
�on:
21 )
Property Taxes
49%
Assessments
48%
Other Revenues
3%
Property Taxes
Assessments
Other Revenues

REVENUES
During the year, the District successfully transitioned to a cloud-based system to give the flexibility of
working remotely, without impeding business
practices. The District has and continues to be
committed to the responsible management of
public funds in efforts to reduce the risk of disease
transmission and nuisance to members of the public
within our district boundaries. We continue to utilize
a transparent approach in our finances as well as all
aspects of District operations. We continue to have
successful filings of clean annual audits.

Assets
Cash and cash equivalents $ 3,837,712
Due from other governments 5,354
Inventories 100,323
Non-depreciable capital assets 51,273
Depreciable capital assets, net 987,201
TOTAL ASSETS $ 4,981,863
Long-Term Liabilities
Note payable $ 146,546
Net pension liability 2,400,000
OPEB 297,067
Compensated Absences 121,185
TOTAL LIABILITIES $ 2,964,798
Property Taxes 1,522,619 49.33%
Assessments 1,485,645 48.14%
Other Revenues 78,025 2.53%
TOTAL 3,086,289 100%
Salaries and Benefits 2,038,663 73.37%
Service and Supplies 699,471 25.17%
U�lity Expense 40,613 1.46%
TOTAL 2,778,747 100%
2020-2021 EXPENDITURES
2020-2021
2020-2021 REVENUES
Salaries and
Benefits
73%
Service and
Supplies
25%
U�lity Expense
2%
Salaries and
Benefits
Service and
Supplies
U�lity Expense

EXPENDITURES
Statement of Financial Posi�on:

FY 2020-2021 (June 30, 2021 )
Property Taxes
49%
Assessments
48%
Other Revenues
3%
Property Taxes
Assessments
Other Revenues

REVENUES

DISTRICT HEADQUARTERS
Packet Pg. 29
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report) Honoring your
decade of service
and dedication to
our team and our
community.

Happy retirement!
20 19200 Latona Road, Anderson, CA 96007
P: 530-365-3768 F: 530-365-0305
www.shastamosquito.org Packet Pg. 30
Attachment: 2021 Annual Report (2A--Presentation of Shasta Mosquito & Vector Control District’s 2021 Annual Report)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept City of Redding Accounts Payable Register No. 22; and Payroll Register No. 24.

Fiscal Impact
There is no fiscal impact to accepting the registers.

Alternative Action
The City Council could choose to not accept the registers and provide direction to staff.

Background/Analysis
Attached are the Accounts Payable and Payroll Registers as follows:

Accounts Payable:
(1) Register Number 22 for the period May 15, 2022 – May 31, 2022, in the amount of $28,828,669.44.

Payroll:
(1) Register Number 24 for the period May 15, 2022 – May 28, 2022, in the amount of $3,708,205.11.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
Accounts Payable Register No. 22 and Payroll Register No. 24 MEETING DATE: June 21, 2022
ITEM NO. 4(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4(b)--City of Redding Accounts Payable and Payroll Registers.

Allyn Feci Clark, Director of
Finance/City Treasurer
Packet Pg. 31
Packet Pg. 32
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 33
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 34
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 35
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 36
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 37
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 38
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 39
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 40
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 41
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 42
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 43
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 44
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 45
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 46
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 47
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 48
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 49
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 50
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 51
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 52
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 53
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 54
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 55
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 56
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers) Packet Pg. 57
Attachment: Accounts Payable Register No. 22 and Payroll Register No. 24 (4(b)--Accounts Payable and Payroll Registers)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve the following actions related to the Goodwater Crossing Emergency Housing Site:
(1) Grant a permit to St. James Evangelical Lutheran Church (St. James) for Goodwater Crossing, a short-term, temporary Emergency Housing Site (EHS) for no more than four (4) sleeping cabins at 2500 Shasta View Drive (APN 109-220-024) for a one-year term; (2) Direct staff to seek Planning Commission authorization to increase the number of cabins not to exceed 12.
(3) Authorize the City Manager to make minor modifications to the Operations and Services Manual and Site Plan to facilitate the final Goodwater Crossing EHS approval process and to set the one-year term start date; and
(4) Based on the facts in the record, make the finding that the subject permit is categorically exempt under California Environmental Quality Act (CEQA) Guideline Section 15061(b)(3) and 15304, Class 4 Minor Alterations to Land.

Fiscal Impact
Housing Division staff will assist with coordinating and monitoring the Goodwater Crossing EHS which is included in the Housing Division’s budget. Other departmental staff time by the Development Services, Fire, and Public Works Departments are provided as part of the no-fee permit services and are included in the corresponding budgets for each.

Alternative Action
The City Council (Council) could choose to modify the Goodwater Crossing EHS permit and provide direction to staff. The Council could choose not to approve the Goodwater Crossing EHS, and staff would continue to work with other community partners to facilitate an EHS in another location.

MEETING DATE: June 21, 2022
ITEM NO. 4.1(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.1(b)--Goodwater Crossing Emergency Housing Site Steve Bade, Deputy City
Manager
Packet Pg. 58
Report to Redding City Council June 14, 2022
Re: 4.1(b)--Goodwater Crossing Emergency Housing Site Page 2 Background/Analysis
In June 2021, the Council adopted a resolution that declared the City of Redding (City) has a shelter crisis and subsequently approved Ordinances 2637 and 2638 and the associated Administrative Guidelines which collectively set forth the requirements and process for the City to review and authorize, through a permit approved by the Council, the establishment and operation of EHSs.

On May 17, 2022, the Council conceptually approved the Goodwater Crossing EHS, as presented by staff, conditioned upon a CEQA determination. The property area associated with the EHS permit is a vacant, undeveloped area situated to the west of the improved portion of the property that includes a church facility and parking lot. The area of consideration consists of less than 12,000 square-feet. The proposed improvements to the permitted area will not include tree removal, the area is not a wetland, and the landscape improvements are minimal to enhance the site. Lighting will be minimal pedestrian lighting; noise impact will be related to human interaction; and traffic will be light due to the tenants not likely having vehicles. Pursuant to the CEQA Guidelines, there is no substantial evidence that the proposed permit could have a significant effect on the environment. Staff recommends the Council finds that there is no possible significant effect directly related to the project because it will not cause a substantial or adverse physical change in the environment, therefore no further action is required under CEQA 15061(b)(3) and, independently, that the project is categorically exempt from CEQA under Section 15304, Class 4 Minor Alterations to Land.

If the Goodwater Crossing EHS is approved by the City Council, following the City Manager’s final approval of Goodwater Crossing Micro-Shelter Communities Operations and Services Manual and Site Plan, site improvements would begin June 2022 with the intent to begin operating the Goodwater Crossing EHS in summer 2022. Pursuant to Ordinance 2637, the term of any EHS is limited to one year and may be renewed by notifying the City Manager 90-days before the end of the one-year term. The one-year term will begin on the first day of operation as determined by the City Manager.

Goodwater Crossing EHS is an opportunity to assist the unsheltered by providing a safe place to live so they may build stability and self-sufficiency while bridging from an unsheltered lifestyle to permanent housing.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Packet Pg. 59
Report to Redding City Council June 14, 2022
Re: 4.1(b)--Goodwater Crossing Emergency Housing Site Page 3 Attachments
^20.340.1 E.S.C. ST. JAMES R0 4.15.22
Ordinance 2637
Ordinance 2638
Previous Staff Report - 05-17-22
Administrative Guidelines - Emergency Housing Sites
2022-04-04 Goodwater Crossing Ops Manual with appendices Packet Pg. 60

GOODWATER AVE SHASTA VIEW DRIVE
ST. JAMES

LUTHERAN CHURCH

EMERGENCY SLEEPING CABINS
ST. JAMES LUTHERAN CHURCH
2500 SHASTA VIEW DRIVE

REDDING, CALIFORNIA

CONSTRUCTION

SITE LOCATION

JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP TITLE SHEET C0.1 EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

04.15.22 20.340.1
FEET 0 40 80
Packet Pg. 61
Attachment: ^20.340.1 E.S.C. ST. JAMES R0 4.15.22 (4.1(b)--Goodwater Crossing Emergency Housing Site)

JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP GENERAL NOTES C0.2 EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

04.15.22 20.340.1
Packet Pg. 62
Attachment: ^20.340.1 E.S.C. ST. JAMES R0 4.15.22 (4.1(b)--Goodwater Crossing Emergency Housing Site)

GOODWATER AVE SHASTA VIEW DR
ST. JAMES

LUTHERAN CHURCH

JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP PARTIAL SITE SURVEY & DEMO PLAN C1.0 EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

04.15.22 20.340.1
FEET 0 20 40
Packet Pg. 63
Attachment: ^20.340.1 E.S.C. ST. JAMES R0 4.15.22 (4.1(b)--Goodwater Crossing Emergency Housing Site) GOODWATER AVE EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

04.15.22 20.340.1
FEET 0 10 20

JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP PROPOSED SITE PLAN C2.0
Packet Pg. 64
Attachment: ^20.340.1 E.S.C. ST. JAMES R0 4.15.22 (4.1(b)--Goodwater Crossing Emergency Housing Site) GOODWATER AVE EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

04.15.22 20.340.1
FEET 0 20 40

JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP PROPOSED UTILITY PLAN C3.0
Packet Pg. 65
Attachment: ^20.340.1 E.S.C. ST. JAMES R0 4.15.22 (4.1(b)--Goodwater Crossing Emergency Housing Site)

GOODWATER AVE

JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP GRADING PLAN C4.0 EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

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JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP ACCESSIBILITY REQUIREMENTS & SITE DETAILS C7.0 EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

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Attachment: ^20.340.1 E.S.C. ST. JAMES R0 4.15.22 (4.1(b)--Goodwater Crossing Emergency Housing Site)

GOODWATER AVE

JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP EROSION CONTROL PLAN C9.0 EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

04.15.22 20.340.1
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Attachment: ^20.340.1 E.S.C. ST. JAMES R0 4.15.22 (4.1(b)--Goodwater Crossing Emergency Housing Site)

JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP ELECTRICAL NOTES & SINGLE LINE E0.1 EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

04.15.22 20.340.1
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Attachment: ^20.340.1 E.S.C. ST. JAMES R0 4.15.22 (4.1(b)--Goodwater Crossing Emergency Housing Site)

JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP ELECTRICAL LOAD CALCS, PANEL SCHEDULE & DETAILS E0.2 EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

04.15.22 20.340.1
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Attachment: ^20.340.1 E.S.C. ST. JAMES R0 4.15.22 (4.1(b)--Goodwater Crossing Emergency Housing Site) EMERGENCY SLEEPING CABINS CALIFORNIA HERITAGE YOUTHBUILD ACADEMY ST. JAMES LUTHERAN CHURCH 2500 SHASTA VIEW DRIVE REDDING, CALIFORNIA 0 4.15.22 ISSUED FOR PERMIT

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JOB NUMBER

SHEET NUMBER
DATE ISSUED NO. DATE REVISIONS 9512 CROSSROADS DR. STE. A REDDING, CALIFORNIA 96003 WWW.BUTLERGROUP.US T. 530.222.5211 CIVIL STRUCTURAL SURVEYING butler ENGINEERING GROUP SITE ELECTRIC PLAN E1.0
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Attachment: ^20.340.1 E.S.C. ST. JAMES R0 4.15.22 (4.1(b)--Goodwater Crossing Emergency Housing Site) Packet Pg. 72
Attachment: Ordinance 2637 (4.1(b)--Goodwater Crossing Emergency Housing Site) Packet Pg. 73
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Attachment: Ordinance 2638 (4.1(b)--Goodwater Crossing Emergency Housing Site) Packet Pg. 82
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Attachment: Ordinance 2638 (4.1(b)--Goodwater Crossing Emergency Housing Site)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve Goodwater Crossing as a short-term, temporary Emergency Housing Site (EHS) of no more than 12 sleeping cabins at 2500 Shasta View Drive (Assessor Parcel No. 109-220-024) for a one-year term; and authorize the City Manager to make minor modifications to the Operations and Services Manual and Site Plan to facilitate the final Goodwater Crossing EHS approval process and to set the one-year term start date.

Fiscal Impact
Housing Division staff will assist with coordinating and monitoring the Goodwater Crossing EHS which is included in the Housing Division’s budget. Other departmental staff time by Development Services, Fire, and Public Works are provided as part of the no-fee permit services and are included in their corresponding budgets.

Alternative Action
The City Council (Council) could choose to modify the Goodwater Crossing EHS proposal and provide direction to staff. Alternatively, the Council could choose not to approve Goodwater Crossing EHS and staff would continue to work with other community partners to facilitate an EHS in another location.

Background/Analysis
In June 2021, the Council adopted a resolution that declared the City of Redding (City) has a shelter crisis and subsequently approved Ordinances 2637 and 2638 and the associated Administrative Guidelines which collectively set forth the requirements and process for the City to review and authorize, through a permit approved by the Council, the establishment and operation of EHSs.

MEETING DATE: May 17, 2022
ITEM NO. 9.2(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 9.2(a)--Consider approval of the Goodwater Crossing Emergency Housing Site.

Steve Bade, Deputy City
Manager
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Attachment: Previous Staff Report - 05-17-22 (4.1(b)--Goodwater Crossing Emergency Housing Site) Report to Redding City Council May 10, 2022
Re: 9.2(a)--Goodwater Crossing Emergency Housing Site Page 2 An EHS provides short-term, emergency, and temporary housing to not more than 30 individuals using Emergency Sleeping Cabins as defined in Appendix O of the California Building Code.

Each EHS must adhere to the Administrative Guidelines and develop and post Good Neighbor Policies addressing the EHS premises and the immediate surrounding neighborhood. These policies must clearly show provisions for how the EHS actively discourages and addresses excessive noise or loitering from EHS participants and others who may be near the site. Where applicable, the EHS must demonstrate coordination with other service providers and community partners to address the above issues and the impacts of each. To comply with these requirements, each EHS must submit an operations plan that conforms to the Administrative Guidelines to the City Manager’s Office for initial review and approval as part of the permit issuance process.

In December 2021, the Congregation Council of St. James Evangelical Lutheran Church (St.

James) in America submitted to the City a statement of intention to pursue the development, installation, and management of a micro shelter community on church property, specifically for Goodwater Crossing EHS. This effort is in cooperation with local community partners including the "Micro Shelter Community" group led by Laural Park. They anticipate that their location will contain up to twelve temporary sleeping cabins and the associated supplemental structures.

Pursuant to the Administrative Guidelines, written notifications must be sent to all property owners with a 600-foot radius of the EHS. The St. James group sent the notification in January and held informational meetings in January and February 2022 for the neighbors and community.

In addition, in February, they shared a newsletter with the surrounding neighbors.

In February 2022, St. James submitted their Goodwater Crossing Micro-Shelter Communities Operations and Services Manual (Manual) to the City Manager’s Office for review and approval.

Pursuant to the City’s Administrative Guidelines for EHSs, the Manual contains the required health and safety provisions, EHS site standards, operations/administrative guidelines, program criteria, and the facility requirements that include: admission requirements; security; participant responsibilities and rights; and programmatic parameters, such as hours of operation, curfew, good neighbor policies, and facility standards. On April 5, 2022, the City Manager’s Office initially approved the Manual conditioned upon the Council’s approval.

Ordinance 2637 states that an EHS must be situated more than 500 feet from a child care center, school, formal park, or museum and shall be situated not less than one-half mile from any other EHS. Considering these criteria, the Goodwater Crossing EHS is a qualifying location.

As proposed, the Goodwater Crossing EHS will be located on the south west portion of the St.

James’s Church property with site plan amenities that include:

1. Initially, four emergency sleeping cabins that consists of three single-occupancy units and one double-occupancy unit. The sleeping cabins will be constructed by the California Heritage YouthBuild Academy (CHYBA) and have been approved by the Building Official.

2. Common site items that include: compacted all-weather gravel road; four-foot wide accessible path of traveling; pedestrian lighting; common gathering area; portable restrooms and bathrooms; outdoor storage units; fencing; and site screening improvements.

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Attachment: Previous Staff Report - 05-17-22 (4.1(b)--Goodwater Crossing Emergency Housing Site) Report to Redding City Council May 10, 2022
Re: 9.2(a)--Goodwater Crossing Emergency Housing Site Page 3 The noted site plan amenities are consistent with the Guidelines and Ordinances. City staff from the Building and Planning Divisions, Fire Department and Public Works Department are in the process of completing final comments to the site plan and preparing them for the City Manager’s approval.

If the Goodwater Crossing EHS is approved by the City Council, site improvements will start in May 2022 with the intent to begin operating the Goodwater Crossing EHS in summer 2022.

Pursuant to Ordinance 2637, the term of any EHS is limited to one year and may be renewed by notifying the City Manager 90-days before the end of the one-year term. The one-year term will be based on the first day of operation as deemed by the City Manager.

The Goodwater Crossing EHS will be operated by a program manager, local service providers, and volunteers. Operational services include: an on-site coordinator that will be on-site or on-call 24 hours a day, seven days a week; referral services; housing case management; workshop and learning opportunities; and health and wellness. Operational and capital costs for the Goodwater Crossing EHS are estimated to be $338,000 which are projected to be funded by grants and donations.

Participants of the Goodwater Crossing EHS are subject to rules, rights, responsibilities, Good Neighbor Policies, and ultimately will sign a Resident Community Agreement. The goal is to provide participants a safe place to address the issues that led to their homelessness. Each participant is limited to a maximum stay of 10 months.

The crisis of unsheltered homelessness in Redding is one that impacts the entire community, both those experiencing homelessness and the broader community of housed residents, businesses, and neighborhoods. Goodwater Crossing EHS is an opportunity to assist the unsheltered by providing a safe place to live so they may build stability and self-sufficiency while bridging from an unsheltered lifestyle to permanent housing.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
Final -Guidelines - Emergency Housing Sites (002)
Ordinance No. 2637
Ordinance No. 2638
2022-04-04 Goodwater Crossing Ops Manual with appendices Draft 20.340.1 E.S.C. ST. JAMES R0 4.15.22
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Attachment: Previous Staff Report - 05-17-22 (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding
Administrative Guidelines:

Emergency Housing Sites
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Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 2 TABLE OF CONTENTS
INTRODUCTION .................................................................................................................................................. 4 GENERAL............................................................................................................................................................... 5 EMERGENCY HOUSING SITE STANDARDS................................................................................................. 6 OPERATIONS/ADMINISTRATIVE................................................................................................................... 7 Admission........................................................................................................................................................ 7 Denial of Admission........................................................................................................................................ 7 Participant Emergency Information................................................................................................................. 7 Intake ............................................................................................................................................................... 8 Database Management System........................................................................................................................ 8 Security............................................................................................................................................................ 8 Participation in Religious Activities................................................................................................................ 8 Participant Responsibilities ............................................................................................................................. 8 Participant Rights............................................................................................................................................. 9 Confidentiality ................................................................................................................................................. 9 Non-Discrimination/Reasonable Accommodations......................................................................................... 9 Transgender Access......................................................................................................................................... 9 Participants’ Mail............................................................................................................................................. 9 Storage of Belongings.................................................................................................................................... 10 Medication..................................................................................................................................................... 10 Universal Precautions.................................................................................................................................... 10 First Aid......................................................................................................................................................... 10 Weapons ........................................................................................................................................................ 11 Smoking......................................................................................................................................................... 11 Accessibility .................................................................................................................................................. 11 Emergency Response..................................................................................................................................... 11 Infectious Disease.......................................................................................................................................... 11 Abuse Reporting ............................................................................................................................................ 12 Drug and Alcohol Use/Possession................................................................................................................. 12 Search of Possessions.................................................................................................................................... 12 Storage of Belongings After Discharge......................................................................................................... 13 Discharge Reasons......................................................................................................................................... 13 Discharge Requirements................................................................................................................................ 13 Grievance Process.......................................................................................................................................... 14 PROGRAM .......................................................................................................................................................... 15 Hours ............................................................................................................................................................. 15 Curfew ........................................................................................................................................................... 15 Packet Pg. 91
Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 3 Input............................................................................................................................................................... 15 Animal Care................................................................................................................................................... 15 Staff Requirements ........................................................................................................................................ 16 Food Storage/Service..................................................................................................................................... 16 Support Services............................................................................................................................................ 17 FACILITY............................................................................................................................................................. 19 Basic Building Standards and Fire Safety ..................................................................................................... 19 Safety Standards............................................................................................................................................ 19 Amenities....................................................................................................................................................... 19 Drinking Water.............................................................................................................................................. 19 Outlet Access................................................................................................................................................. 19 Cleanliness..................................................................................................................................................... 20 Pest Control ................................................................................................................................................... 20 Maintenance/Repair....................................................................................................................................... 20 Phone Access................................................................................................................................................. 20 Hazardous Materials...................................................................................................................................... 20 Entrance/Exits................................................................................................................................................ 20 Agency Vehicle ............................................................................................................................................. 21 Packet Pg. 92
Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 4 INTRODUCTION
The City of Redding Administrative Guidelines for Emergency Housing Sites (hereafter “EHS”) are intended to help guide the delivery of EHS services and the development of the operations plan as required by the City of Redding Ordinance.

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Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 5 GENERAL

1. The health and safety of participants, volunteers and staff should be safeguarded within each EHS.

2. Each EHS shall create equal opportunities for all persons needing emergency housing services by prohibiting discrimination due to religious affiliation, race, color, national origin, ancestry, political or religious beliefs, language, disability, family composition, gender identity and/or sexual orientation.

3. The EHS will provide an atmosphere of dignity and respect for all EHS participants.

4. Participants must participate toward increasing levels of self-reliance and self- determination.

EHS staff will work with participants to assist them in achieving their goals.

5. EHS staff often have access to detailed and highly sensitive personal information about participants. Protecting the privacy and confidentiality of EHS participants and their personal information is required.

6. People who are experiencing homelessness may use substances to varying degrees. Everyone is entitled to EHS’s services whether or not they are a substance user. As a result, these standards require that admission, discharge and service restriction policies must not be based on substance use alone, unless otherwise specifically provided for in these guidelines.

7. In order to provide effective EHS programs and services, EHS participants must be offered opportunities to provide input and feedback in service provision and program planning for the program in which they participate.

8. EHS exits to stable housing through supportive services will occur within 10 months. Barriers to engagement will be considered to help assist those to find stable housing with supportive services, if possible.

9. Equal opportunity and standardized procedures will be utilized when determining eligibility, admissions, sanctions and dismissals, and resolving grievances.

10. All program participants are entitled to enjoy the maximum amount of privacy within the constrictions of the EHS environment.

11. EHS are part of a larger network of homeless services and agencies. Collaboration within this network is important to ensure effective and coordinated services.

12. All participants will be briefed and must sign an agreement to uphold the rules and guidelines for the Emergency Housing Site community. Criteria for unacceptable behavior on-site includes but is not limited to; persistent disruptive behavior, theft, use of alcohol, illegal drugs and paraphernalia or violence to yourself or others.

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Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 6 EMERGENCY HOUSING SITE STANDARDS
Minimal requirements for entry are placed on EHS participants. The EHS’s primary role is to provide basic life sustaining services in a manner that fosters a safe and affirming atmosphere for all program participants. Participants of local EHS may come from a variety of backgrounds and each has different needs for services. This could include, but is not limited to, those with pets, large amounts of personal belongings, identifying as part of a multi-member household or self‐identify as LGBTQ, or non-binary.

For the purposes of these Guidelines, an Emergency Housing Site is a site which provides short-term, emergency-temporary housing to not more than 30 individuals using Emergency Sleeping Cabins (as defined in Appendix O of the California Building Code) and are duly approved by the City Council.

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Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 7 OPERATIONS/ADMINISTRATIVE
EHS must develop and post Good Neighbor Policies addressing the EHS premises and the immediate surrounding neighborhood. These policies must clearly show provisions for how the EHS actively discourages and addresses excessive noise or loitering from EHS participants and others who may be near the site. Where applicable, the EHS must demonstrate coordination with other service providers and community partners to address the above issues and their impacts. The Good Neighbor Policies will be submitted to the City for review and approval as part of the permit issuance process.

EHS must provide written notification to all property owners within a 600 foot radius of the proposed site.

Admission
All EHS must have clearly written and consistently implemented referral standards, admission policies, and hours for new participant admission. All EHS must accept new participant admissions (when EHS is open, and beds are available) Monday through Friday for at least a four-hour period daily. When feasible, admissions should be accepted on weekends. Regular hours for participant intake and discharge must be posted at all entry points.

Denial of Admission
Denial of admission to the facility can be based on the following and is at the discretion of the EHS:
• Applicant does not meet the basic eligibility criteria for EHS admission (e.g. gender, age, homeless status, domestic violence victim, etc.). EHS with beds designated by funding sources as having additional restrictions (e.g. VA beds that require advance approval by the VA) may deny entry to those not meeting funding agency requirements. • A restraining order that prohibits admission to the facility. • Documented violent or threatening behavior
• Conduct from prior stay at the EHS which puts the health and safety of staff or participants at risk (e.g. violence, weapons violations, disclosing confidential information of EHS or participants, and egregious damage to property). If an applicant is denied entrance based on a prior stay, the applicant must be informed of the reason, conditions for lifting the restriction and the right to appeal, including name of contact regarding an appeal and information about the appeal process.
• The applicant requires care and supervision to manage the activities of daily living (feeding, toileting, selecting proper attire, grooming, maintaining continence, putting on clothes, bathing, walking and transferring) without the appropriate support available on-site.

Participant Emergency Information
EHS staff must collect emergency contact information and information about health needs upon admission that may impact an emergency response. Such information should be kept in a place accessible to on-duty staff in the event of an emergency.

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Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 8 Intake
Upon admission, participants must be provided with copies of the following documentation:
• Participant rights and responsibilities
• Program rules
• Storage policy, including storage after discharge
• Medication storage policy
• Grievance Procedure
• Listing of available resources to help occupant exit to stable housing Database Management System
Upon 48 hours of entry into the program, data on all participants will be entered in the Homeless Management and Information System (HMIS), pursuant to the data standards required.

Participant files will be maintained in accordance with the requirements of (HMIS) operated by the NorCal Continuum of Care (NorCal COC). For complete information on HMIS Data Standards, contact the NorCal COC at 1450 Court Street, Suite 108, Redding, CA 96001, (530)225-5160.

Security
Security measures shall be identified to safeguard the participants, operators, staff and the surrounding community. These measures may include security personnel, lighting, common area video cameras, line of sight, and other elements, as necessary, to maintain a safe facility.

Participation in Religious Activities
EHS cannot require participation in religious activities as a condition of receiving emergency housing or services. Religious activities include moments of prayer, the saying of grace before meals, or spiritual studies. While these activities are not prohibited, participation in such activities may not be required.

Participant Responsibilities
Participants are required to participate in the operations and management of their site.

Participant Responsibilities must be provided to each participant in writing and signed by the participant upon admission and posted in the facility in a highly visible location. Participant Responsibilities must include:
• A clear description of all program rules and potential consequences for violations of these rules.
• A “Participant Agreement” policy which outlines expected behavior in order not to interfere with the rights of other participants.
• Expectations regarding efforts being made to exit the EHS into stable housing as quickly as possible.

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Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 9 Participant Rights
Participant Rights must be provided in writing and posted in the facility in high visibility areas. All program requirements must be consistent with these standards. Rights must include:
• Participants have the right to be treated with dignity and respect; • Participants have the right to privacy within the constrictions of the EHS environment; • Participants have the right to be treated with cultural sensitivity; • Participants have the right to self-determination in identifying and setting goals; • Services should be provided to participants only in the context of a professional relationship based on valid, informed consent;
• Participants should be clearly informed, in understandable language, about the purpose of the services being delivered, including participants who are not literate and/or have limitedEnglish proficiency; • Participants have the right to confidentiality and have information about when confidential information will be disclosed, to whom and for what purpose, as well as the right to deny disclosure, unless disclosure is required by law;
• Participants have the right to reasonable access to records concerning their involvement in the program.

Confidentiality
All EHS must have confidentiality policies which, at minimum, are consistent with Homeless Management Information System (HMIS) privacy and security requirements, make certain that files are kept in a secure or locked location, and ensure that verbal communication of confidential information is done in such a way that avoids unintended disclosure.

Non-Discrimination/Reasonable Accommodations
All EHS must have policies on non-discrimination and reasonable accommodation and make reasonable modifications in programs, activities and services when necessary to ensure equal access to individuals with disabilities, unless fundamental alteration in the nature of the program would result from the accommodation.

Transgender Access
All EHS must comply with the HUD Rule on Appropriate Placement for Transgender Persons in Single-Sex Emergency Housing Sites and Other Facilities. See link: Transgender Placements.

Participants’ Mail
If an EHS provides mail service, any mail sent or received cannot be interfered with (e.g. staff opening participants’ mail, not providing mail to the Participant as soon as practical, etc.).

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Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 10 Storage of Belongings
All EHS must have a written policy that is provided upon intake as to what provision is made for securing belongings including what possessions can be held by the program at Participant request such as money, medications, and vital documents.

If an EHS holds funds or possessions on behalf of participants, this service must be voluntary, the program must maintain a log of items in their possession, and the funds or possessions must be returned within operational hours upon the Participant’s request. Each EHS decides how specifically to make their log, with consideration to their liability. It is expected that the log would track only those belongings that participants choose to store with the program and not all possessions brought into the EHS. This does not apply to belongings abandoned by a person who does not return to the EHS; in that situation, please refer to Storage of Belongings After Discharge.

In order to maintain a community free of clutter, each participant is responsible for maintaining a tidy unit. EHS must provide lockable lockers, storage trunks or make other accommodations which allow participantsto securely store their belongings. Reasonable access by the participantsto their belongings must be provided. Waivers of the requirement that storage space be lockable can be requested if the physical layout of the EHS or other barrier does not allow for lockable space.

Medication
EHS may not administer or dispense medication and may not require participants to turn over medication, unless administered by a licensed staff person as part of an on-site supportive program in which an EHS participant is dually enrolled.

If an EHS has provisions for securing prescription medications it must have a written policy that is provided to an occupant upon intake detailing the EHS’s and the occupant’s responsibility to store, secure and use said medication safely. EHS may encourage participants to lock medications in secure storage areas if made available in order to protect medication from theft but may not require participants to turn over medication.

Universal Precautions
Staff must comply with universal precautions, proper sharps disposal and have a written policy in place governing protocols related to universal precautions.

First Aid
Basic first aid supplies must be available on-site and accessible to staff at all times.

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Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 11 Weapons
All EHS must have a weapons prohibition policy. Weapons include, but are not limited to, firearms, pepper spray, mace, knives, bats and clubs. EHS should use discretion when determining which types of knives should be prohibited. EHS may, but are not required to, have a mechanism for checking and storing weapons upon entry.

Smoking
EHS shall prohibit smoking indoors and reasonable efforts must be made to prevent smoke from entering buildings. No smoking should be allowed within 20 feet of EHS facilities unless this is infeasible due to layout of grounds. EHS are required to follow any local ordinances regarding smoking in public areas.

Accessibility
EHS and associated facilities must conform to all pertinent requirements of the Americans with Disabilities Act (ADA). See https://www.ada.gov/pcatoolkit/chap7Shelterchk.htm. Beds designated as accessible must comply with federal height and distance standards requiring a minimum of 36 inches between sleeping units and a sleeping surface height between 17-19 inches above the finished floor. Beds designated as accessible must be prioritized for participants with disabilities. EHS are encouraged to provide as many ADA accessible beds as possible, but it is not required or expected that all beds meet these requirements.

Program documentation must be provided in forms accessible to hearing-impaired and sightimpaired individuals, upon request.

EHS that provide transportation for participants must also make provisions for participants who need vehicles that are wheelchair accessible.

Emergency Response
All EHS must have an emergency response plan in place.

Infectious Disease
EHS are a valuable partner in public health and, as such, are responsible to report any suspicious of infectious disease within the EHS or when suspected or detected among any EHS participants or staff.

An infectious disease which significantly increases the risk or harm to other EHS participants or staff may be a reason for denial or discharge. Participants with lice or scabies or exhibiting symptoms of Tuberculosis (TB) shall be allowed to stay in the EHS unless the disease or infestation cannot be appropriately contained (e.g. due to close quarters of facility), in which case those participants may be discharged and referred to a health care provider for treatment.

Packet Pg. 100 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 12 Abuse Reporting
All EHS must have a policy that details any legal duties to report elder, dependent adult, child or animal abuse and a written plan and process for reporting such abuse to the appropriate reporting agency.

Drug and Alcohol Use/Possession
EHS must have a policy prohibiting the possession, use, or distribution of alcohol or illegal drugs on the premises. If alcohol or drugs are found, participants should be given the opportunity to dispose of the prohibited substance or leave the EHS for that night if they do not wish to dispose of the prohibited substance. A single violation of this policy cannot be a reason for discharge unless the violation compromises the health or safety of other participants or staff. Multiple violations of this policy may be used for grounds for discharge.

Admission, discharge, and service restriction policies must not be based on substance use or possession alone unless as noted above for multiple violations.

Drug testing of participants is prohibited unless the testing is part of an agreed upon treatment plan with the participant. Submission to drug testing cannot be a requirement for residency and refusal to participate in drug testing cannot be the basis for involuntary discharge.

Being under the influence on-site may not be the basis for discharge.

Noncompliance with treatment or containment measures that endangers other participants may be cause for discharge.

EHS must comply with California Code of Regulations, Title 8, Section 5199, regarding Aerosol Transmissible Diseases (ATD) control and worker and client safety expectations:
http://www.dir.ca.gov/title8/5199.HTML.

For additional guidance on this regulation and for information regarding best practices for control of infectious disease, please also refer to “Preventing Tuberculosis (TB) in Homeless Shelters” published by the Los Angeles County Department of Public Health:
http://publichealth.lacounty.gov/tb/docs/LATBGuidelinesforShelters.pdf Search of Possessions
All EHS must have a policy and procedures in place governing how and when searches of participants’ private possessions may be conducted. Searches may only be conducted when there is “probable cause” to believe that the person has in his or her possession something which may jeopardize the safety of other participants or staff, including a weapon, or illegal material, including illegal drugs, or something which is interfering with the peaceful enjoyment of the facility of other participants such as food that is attracting vermin. If the person does not consent to the search, and “probable cause” exists to search, the person may be given the choice of being discharged or being searched.

Packet Pg. 101 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 13 Storage of Belongings After Discharge
EHS must have a written policy for the storage of belongings after a participant exits, which must include, at a minimum, storage of belongings for at least five (5) working days after participants’ exit and a clear process for discharged participantsto reclaim their possessions. A copy of the policy must be provided to all participants at intake.

Discharge Reasons
The following reasons may be used as a basis for discharge from an Emergency Housing Site, and must occur on Emergency Housing Site premises:
• Possession of a weapon at the EHS
• Assault or other violent behavior.
• Theft.
• Destruction of property.
• Restraining order precludes continued residence.
• Participant behavior endangers health or safety of participants or staff. • Presence of infectious disease that significantly increases the risk of harm to other participants or staff.
• Multiple violations of the Drug and Alcohol Use/Possession policy. • Individual requires care and supervision to manage their activities of daily living (feeding, toileting, selecting proper attire, grooming, maintaining continence, putting on clothes, bathing, walking and transferring) without appropriate supports available on- site. Individuals discharged due to care and supervision needs cannot be discharged to the streets. • Refusal of personal property search when probable cause exists.

Participants may be discharged for refusing multiple housing opportunities; however, evidence must be present that EHS staff actively attempted to engage the participant in services designed to support EHS exit to stable housing with consideration given to each participant's barriers to engagement.

EHS are not required to hold beds for longer than 72 hours. If a participant is absent from their bed for 72 hours without appropriate notification to EHS staff regarding absence, the participant may be discharged.

Discharge Requirements
All EHS must provide a written copy of the procedure for filing a grievance to the participant when a participant is involuntary discharged. If it is not feasible to provide the procedure at the time of discharge (e.g. the participant is being removed by law enforcement) this requirement may be waived; however, if the participant subsequently returns to the facility, the grievance procedure must be provided.

A participant may be denied future admission as a result of the circumstances of discharge. The participant must be informed of the reason, the conditions for lifting the restriction and the right Packet Pg. 102 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 14 to appeal, including whom to contact regarding an appeal and information about the appeal process.

Unless the participant poses an immediate threat to the health and safety of other participants and/or staff members, EHS should avoid discharging participants at night and must be approved by a supervisor if doing so. During hours that there is no supervisor on site, there must be a supervisor available “on-call” to approve discharge decisions. Approval may be given verbally but should be documented in case notes.

Grievance Process
All EHS must have a written appeal and complaint policy/protocol that is provided to each participant upon intake and is publicly posted in a location with high visibility to participants. At a minimum, the protocol must include:
• The opportunity for participants to present their case before a neutral decision-maker (a supervisor or manager who was not directly involved in the incident or situation of the grievance)
• Accommodation of third-party advocates in the appeal process. Reasonable efforts must be made to coordinate with a participant’s advocate in order to schedule the appeal. • A requirement that participants be given a written response to their appeal within a reasonable time frame.
• A provision that when a participant files an appeal related to his/her ability to stay in the EHS the occupant may stay in the EHS until the appeal process is completed unless allowing the participant continued residence poses a risk to the health and safety of other participants and/or staff.
• An appeals procedure that allows participants to appeal, at a minimum, decisions related to admissions denials for cause, terminations and disciplinary actions. • Provisions for providing participants with information about any subsequent appeals process available through program policies or any funding agency or their respective regulations.

Packet Pg. 103 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 15 PROGRAM
Hours
All EHS must post hours of operation in highly visible locations and at all entrances. If the EHS is open 24/7, participants must be allowed access to their possessions and to the facility common space at all times. If access to sleeping areas is not available during the day, accommodations should be made to allow access for those participants working irregular hours, those who are ill, etc. Specific accommodations will be defined in the Operations Plan. All EHS must provide facilities available to participants for sleeping for a minimum of eight (8) hours.

The EHS manager shall enforce quiet hours.

Curfew
This policy will be consistently enforced. Missing a curfew cannot be a reason for denial of entry or discharge unless the late arrival compromises the health or safety of other participants or staff, or if the participant’s late arrival repeatedly interferes with the rights of other participants to peaceful enjoyment of the facility.

Input
Programs shall provide participants with on-going opportunities to provide feedback and make suggestions regarding programming and rules. This can be accomplished in a variety of ways including exit interviews, surveys, one-on-one interviews, participant focus groups, inclusion of homeless or formerly homeless members on the agency board of directors or subcommittee, having homeless or formerly homeless people trained and hired as staff, and/or the creation of a Participants’ Advisory Council.

In addition to any other activities, EHS must host “participant optional” meetings once per month and provide at least 24 hours advance notice to participants of the meeting time and location.

Animal Care
Pet owners shall assume the responsibilities for caring for their animals. Water will be available.

Additional provisions may be provided at the site. Some sites may be unsuitable for pets. Pet owners are also responsible for administering all regular medications to their animals, apart from vaccinations.

The EHS reserves the right to refuse admittance to animals that appear too aggressive for the EHS to handle. Regardless of initial presenting temperament, enforcement of EHS rules to reduce the risk of bites and other injuries must be observed and include:
• All animals should be handled only by their respective owners or trained staff members; • All animals on EHS property should be leashed or confined (kenneled/carrier) at all times; • Participants should not handle or touch pets other than their own; and • All incidents involving aggressive animals are documented in writing prior to removal of the pet from the site.

Packet Pg. 104 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 16 Staff Requirements
EHS must have sufficient staff on duty at all times. EHS must make provisions to have on-call staff available.

EHS must have a supervisor/manager available on call to the program at all times for consultation to staff about challenging participant situations and other urgent matters. All EHS should have a consultation policy in place that outlines situations requiring consultation up the chain of command.

Food Storage/Service
Sanitary facilities
All EHS that either prepare and serve meals or provide areas for participantsto prepare and consume their own meals must ensure that all areas used for food storage and preparation are sanitary. Kitchen and dining areas must be kept clean and comply with all relevant health codes.

Donated Food
Programs that serve food prepared off site by regular donors must provide donors with a handout that details the requirements for food preparation. All food donors must read and sign the handout to confirm knowledge of the standards and must provide current contact information.

Programs are discouraged from accepting food that has been prepared off-site by intermittent donors.

Meal schedule
If meals are served, a meal schedule must be posted.

Dietary modifications
If meals are served or food is provided for participants to use to prepare their own meals, EHS must make dietary modifications and/or provide appropriate food options based on participants’ health, religious, and/or cultural practices. As feasible, food provided should promote healthy eating.

Dining facilities
EHS must provide a table and chairs if food is served.

Food allergies
Any snacks and meals provided should be provided with reasonable accommodations made for known allergies, including children, if residing in the EHS. Providers should be asking about food allergies at intake; however, it is the parents’ responsibility to inform the program of children’s food allergies.

Packet Pg. 105 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 17 Support Services
Case Management
Case management and supportive services focus on housing or directly supporting the goal of housing and should reflect the short-term nature of assistance toward housing placement.

Critical components in the provision of case management services include the following:
• Low Barrier practices
• Housing First
• Harm Reduction
• Trauma Informed Care
• Client-centered
• Culturally competent
The following case management services must be available to program participants receiving these services. To ensure the consistent delivery of case management services, operators must incorporate written case management procedures and forms that include the following:
• Referral Procedures: Establish referral and follow-up procedures to confirm participants are connected to services to which they are referred. Documentation of referrals made and referral confirmation must be maintained in participant files. • Health and Wellness referrals: Ensure participants are linked to and assisted in accessing medical health, mental health, and any needed alcohol and drug services. • Mainstream Benefits: Establish procedures for screening participants at program entry and intake for eligibility to mainstream benefits. Assisting participants by coordinating the completion and submission of applications for public benefits and entitlements (e.g., general assistance, SNAP, SSI/SSDI, Veteran benefits) health insurance benefits (e.g., Medi-Cal, Medicare, Covered California, etc.), and other sources of financial assistance.
• Education/life skills.
• Employment Development/Placement Programs: Assessing employment history and goals and assisting participants to engage in services that will prepare the individual to obtain employment in collaboration with participating agencies.

Housing Case Management
Participants must be offered, and are required to participate in, services they need in order to attain and stabilize in permanent housing. Case management must be conducted on a regular basis and the EHS must document content and outcome of case management meetings. Core services will include:
• Development of an individualized service plan based on needs, circumstances and market conditions, focused on helping individuals find and keep permanent housing and linkages to other community based supportive services as needed.

Packet Pg. 106 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 18 • Creating a referral network for other services and coordinating with other services providers and case managers.

Housing Navigation
Housing navigation services must provide ongoing engagement and support in order to facilitate a match to an appropriate permanent housing placement. Housing navigation objectives will include:
• Connecting participants to needed resources;
• Buffering participants from the stress of navigating housing access; and • Supporting participants in managing their own lives within the scope of their resources and abilities.

Core Navigation Services:
• Housing location and counseling services to identify the most appropriate housing placement;
• Establishing relationships with private and public owners and rental agencies willing to provide permanent housing to clients;
• Assisting with housing applications and appeals, and negotiating rental agreements; • Facilitating shared housing opportunities in community-based housing and through master leasing; and
• Assisting with the move-in process, including identifying resources for basic furnishings, accessibility modifications, or other expenses.

Health services access
EHS staff will encourage participants to obtain and maintain health insurance, obtain a primary care provider and access immunization service. This must include publicly posting or otherwise making available information on health-related services.

Recordkeeping
EHS must have written intake and client record keeping procedures and files that include intake interviews and records of services provided.

Assessment
A basic assessment that includes an evaluation of the service needs of the occupant, information about past or current services received and other information necessary to provide services must be conducted or updated for all occupants.

Transportation
Transportation is required to help participant’s access essential services such as, community-based services, medical services and housing searches. Shuttle service, bus passes and car services such as Uber and Lyft may be utilized. Accommodations must be made for disabled persons who are unable to access general means of transportation.

Universal Accessibility to transportation must be made available, such as RABA, the use of bicycles, or forms or transportation.

Packet Pg. 107 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 19 FACILITY
Basic Building Standards and Fire Safety
All facilities must comply with HUD Emergency Solution Grants facility standards (HUD ESG Facility Standards) and local applicable building and fire codes. Evidence of compliance with local codes must be provided.

Facilities must have annual fire inspections conducted by the fire department and conduct regular fire drills. Training must be provided to staff on fire safety.

Safety Standards
EHS must comply with state and local health, environmental and safety standards.

Amenities
• The EHS must have a heating and ventilation system and maintain a comfortable temperature.

Emergency Sleeping Cabins will comply with Appendix O of the California Building Code. • The EHS shall have a housekeeping and maintenance plan to ensure a safe, sanitary, clean and comfortable environment.
• The EHS shall provide each person with access to a single or double occupancy emergency sleeping cabin with a mattress and bedding, (a blanket and pillow), all of which are clean and in good repair.
• The EHS shall have a sufficient supply of functionally clean and reasonably private toilets and hand wash basins, with hot and cold running water and that meet the requirements of the Americans with Disabilities Act.
• The EHS should have a sufficient quantity of functionally clean and reasonably private bathing facilities with hot and cold running water or will provide for access to bathing facilities at least twice per week through contract or other means. All bathing facilities must meet the requirements of the Americans with Disabilities Act.
• The EHS should have laundry facilities available to residents, or access to laundry facilities nearby or transportation to laundry facilities will be provided or nearby. • The EHS shall provide towels, soap, and toilet tissues.

Drinking Water
EHS must provide access to drinking water at all times.

Outlet Access
EHS must provide access to electrical outlets for charging personal devices such as cell phones and medical equipment. Emergency Sleeping Cabins must have outlets as required by California Building Code Appendix O.

Packet Pg. 108 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 20 Cleanliness
Resident Participation - Bath/toilet areas, hallways, and other common use areas must be cleaned daily. EHS must have proper trash receptacles that are emptied regularly.

Both the interior and exterior of the facility must be free of debris, clutter, and unsanitary items and there must be no obvious safety risks.

Pest Control
EHS must ensure adequate provision of pest control services.

EHS must have a protocol in place for the prevention and control of bed bugs. (See https://www.cdc.gov/parasites/bedbugs/ for best practices related to bed-bug prevention). 24-hour notice must be provided to participants of pest control activities unless the type and degree of infestation requires an immediate response (e.g. bed bugs).

Maintenance/Repair
Facilities must be maintained in good repair. The general appearance of the buildings and surrounding grounds must be well maintained and free from litter and offensive visual ques such as overladen shopping carts. There must be a written housekeeping and maintenance plan.

EHS must post the process for reporting maintenance concerns, acknowledge issues reported within two days, and identify the timeframe for addressing the concern. Emergency maintenance items must be immediately addressed.

Phone Access
A telephone (land line or cell phone) must be available to staff for emergencies. Emergency numbers should be posted by the telephone or otherwise made available to on duty staff. Es must take emergency phone messages and messages from service providers for participants in residence.

Hazardous Materials
In accordance with established standards, EHS must label all chemicals and cleaning supplies and keep all such materials out of reach of children. Any hazardous materials must be stored separate from food.

No fires, including cooking or warming fires will be allowed on site at any time.

Entrance/Exits
Exits must be clearly marked and must be kept clear of blockage and tripping hazards.

All steps must have handrails as required by applicable codes. Steps must have treads or similar accommodation to prevent slipping.

Exit signage must be consistent with all applicable codes.

Packet Pg. 109 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) City of Redding Administrative Guidelines Emergency Housing Sites 21 Agency Vehicle
If an EHS location maintains a vehicle used for participant transport, the vehicle must be properly maintained, licensed and insured. All drivers must be properly licensed. Provisions must be made to provide equal access to transportation services to disabled participants.

Packet Pg. 110 Attachment: Administrative Guidelines - Emergency Housing Sites (4.1(b)--Goodwater Crossing Emergency Housing Site) St. James Lutheran Church
“Goodwater Crossing”
Micro-Shelter Communities (MSC)
Operations and Services Manual
Revised: April 4, 2022
Packet Pg. 111 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 2 GUIDING PRINCIPLES FOR REDDING MICRO-SHELTER COMMUNITIES

1. The Micro-Shelter Community (MSC) will provide an atmosphere of dignity and respect for all participants.

2. MSC Residents must participate toward increasing levels of self-reliance and selfdetermination. MSC staff will work with Residents to assist them in achieving their goals.

3. The health and safety of Residents, volunteers, staff, and the surrounding community should be safeguarded within each MSC.

4. Each MSC shall create equal opportunities for all persons needing emergency housing services by prohibiting discrimination due to religious affiliation, race, color, national origin, ancestry, political or religious beliefs, language, disability, family composition, gender identity and/or sexual orientation.

5. Protecting the privacy and privacy of MSC Residents and their personal information is required.

6. People who are experiencing homelessness may use substances to varying degrees.

Admission, discharge, and service restriction policies must not be based on substance use alone, unless otherwise specifically provided for in this manual.

7. In order to provide effective MSC programs and services, Residents must be offered opportunities to provide input and feedback in service provision and program planning for the program in which they participate.

8. MSC exits to stable housing through supportive services will occur within 10 months.

Barriers to engagement will be considered to help assist Residents to find stable housing with supportive services, if possible.

9. Equal opportunity and standardized procedures will be utilized when determining eligibility, admissions, sanctions and dismissals, and when resolving grievances.

10. All program participants are entitled to enjoy the maximum amount of privacy within the constrictions of the MSC environment and program.

11. MSCs are part of a larger network of homeless services and agencies. Collaboration within this network is essential to ensure effective and coordinated services.

12. All Residents must be briefed and must sign an agreement to uphold the rules and guidelines for the MSC. Criteria for unacceptable behavior on-site includes but is not limited to persistent disruptive behavior, theft, use of alcohol or illegal drugs, or violence against yourself or others.

Packet Pg. 112 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 3 Redding Micro-Shelter Communities (MSC)
Operations and Services Manual
CONTENTS:

1. Introduction.

2. Roles and Governance.

3. MSC Support Services.

4. Operations – Administrative.

5. Admissions, Non-Discrimination and Resident Rights & Responsibilities.

6. MSC Security Plan.

7. Exiting Procedures.

8. Grievance, Intervention Plan and Involuntary Discharge.

9. Safety Plan.

10. Food Handling and Storage.

11. Storage of Belongings.

12. Animal Care.

13. Medication and Standard Precautions.

14. Alcohol, Drugs, Smoking and Paraphernalia.

15. Couples.

16. Health and Sanitation.

APPENDICES
A. Consultation Policy (Ref: #2.G).

B. Good Neighbor Policy (Ref: #4.A).

C. Application and Intake Questionnaire.

D. Background Check & References.

E. Appeal Form (Ref: #5.E.iv).

F. Resident Rights and Responsibilities (Ref: #5.I-J).

G. Resident Community Agreement. (Ref: #5.F)
H. Grievance Document (Ref: #8).

I. Grievance Notice (Ref: #8)
J. Emergency Response Plan (Ref: #9).

Packet Pg. 113 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 4 K. Pet Ownership Agreement (Ref: #12).

L. Notice of Privacy Practices(Ref: #5.I.i).

M. Abuse Reporting Document(Ref: #9.B).

N. Drug/Alcohol Agreement(Ref: #16.B).

O. Sample Housekeeping and Maintenance Plan (Ref: #9.M).

P. Donated Food Safety Standards Agreement (Ref: #10.B).

Packet Pg. 114 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 5 1. INTRODUCTION.

The Redding City Council adopted a resolution June 15, 2021 declaring a Shelter Crisis and established the criteria for permitting Emergency Housing Sites (EHS), hereafter referred to as Micro-Shelter Communities (MSCs).

MSCs are operated by a host entity providing temporary accommodations in micro-shelters (non-buildings), not to exceed three hundred (300) days in any twelve-month period, for homeless individuals. For purpose of this definition, a "host entity" shall mean an organization which contracts with recognized community organizations to provide temporary shelter, counseling, and other services, as well as common areas for Residents of the facility. A “microshelter” shall mean a shelter that is not constructed as a Residential living unit per the California Residential Building Code; for example, emergency sleeping cabins (micro-shelters).

The City of Redding authorizes MSCs to provide transitional low-barrier housing opportunities to adults in a safe, private, and secure environment. Through an array of on-site supportive services, community engagement, and direct contributions to the MSCs, Residents are supported to build stability and self-sufficiency while bridging from homelessness to permanent housing.

Each MSC site will be owned or leased by the MSC host entity who is responsible for the day-today operations and property maintenance.

Residents will be coached and positioned to be responsible for much of the management of the MSC, providing the following benefits:
- Expanded staff capacity and flexibility
- Sense of place and ownership
- Increased self-reliance
- Skill building
Examples of MSC management include:
- Security and on-site gate keeping
- Outreach
- Maintenance
- Operations (scheduling, tours, new Resident orientation, Resident exiting process, rules enforcement, etc.)

2. ROLES AND GOVERNANCE:

A. Probationary Resident: A new Resident undergoing a 4-week trial period, to make sure that they can follow the Community Agreement before being fully accepted as a Resident in the MSC.

B. Resident: An individual or couple who currently resides in a micro-shelter at the MSC.

Packet Pg. 115 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 6 C. Lead Advocate: A volunteer from the Host Entity Team or community partner organization who takes primary responsibility for accompanying a particular Resident on their journey through the MSC program. In order to avoid potential misunderstanding or conflict of interest in mediation between Residents, Lead Advocates may be assigned to couples when appropriate but are discouraged from serving as Lead Advocate for two Residents of the same MSC at the same time.

D. MSC Resident Council: Shared governance is a core value of Redding Micro-Shelter Communities. This means that the success of the MSC also rests on the Residents. All current Residents of Goodwater Crossing are members of the Resident Council and have voice and vote at Resident Council Meetings.

Weekly MSC Resident Council Meeting. Residents and at least one MSC Host Entity team member can discuss and act upon issues related to the community. Specific roles will be identified and filled in order to maintain a safe and sanitary environment. The following applies to MSC Resident Council meetings:
i. Any decisions made at the MSC Resident Council Meeting must comply with the MSC Operations and Services Manual.
ii. Amendments to the governance and policy sections of the MSC Manual must be reviewed and approved by the MSC Host Entity and City of Redding before taking effect.

D. MSC Host Entity Team (Non-profit Organization, Business or Church). The MSC Host Entity Team is to provide oversight, resident selection, direction and means for the ongoing development of its Residents through the program and for the maintenance of the MSC. This team includes representatives from the MSC Host Entity, community partners, staff or volunteers of the MSC, MSC residents, and perhaps a member of the surrounding neighborhood. This team establishes a long-term friendship with a resident; they assess needs and provide resources, training, and opportunities. This team is responsible to ensure that financial, legal, administrative, safety, and sanitation matters are being properly managed. The Host Entity Team must meet at least monthly, and all Residents must be informed of the meeting schedule and invited to attend.

E. MSC Safety Committee (Ref: #9.C)
F. MSC Case Managers (Ref: #3.A-B)
G. Staff Requirements. MSC must have at least one staff-person on duty (on-site or oncall) at all times. Paid, on-site coordinator or volunteer designee will be on site or available by phone 24 hours a day, 365 days per year.

At least one staff-person will be on-site an average of 4-8 hours per day. When no staff person is on-site, the 24-hour hotline will be used to ensure access to immediate response for Residents, volunteers, and members of the neighborhood who might encounter pressing concerns. This hotline number can be found in the Consultation Policy (Ref Appendix A). Calls to the 24-hour hotline number will be directed to the current “on call” individual who will sign up to receive those calls during their on-call Packet Pg. 116 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 7 shift. This person must be located within a 15 minute drive from the MSC for prompt response to any issues requiring an on-site response.

While efforts should be made to allow Residents to negotiate daily challenges as part of their program, MSCs must have a supervisor/manager available on call to the program at all times for consultation about challenging resident situations and other urgent matters. MSC has a consultation policy in place that outlines how and when contacts should be made up the chain of command. (See Appendix A for Consultation Policy)

3. MSC SUPPORT SERVICES:

A. Case Management and Support Services.

In order to make maximum use of existing supportive services in the community and participate in efforts to coordinate care across agencies, the MSC will arrange for professional case management services for the residents of their MSC. The agency providing these services must be registered as a Participating Agency according to the NorCal CA 516 Homeless Continuum of Care’s HMIS Policies and Procedures manual (https://www.co.shasta.ca.us/docs/libraries/housing-docs/2020-hmis-policiesprocedures.pdf?sfvrsn=bb0ff389_0). Support services include information and linkages to health resources, case managers, employment opportunities, financial budget education, application assistance for external services and resources, and guidance in accessing local community services.

Case managers will help each resident to develop a life transition and housing plan using low barrier practices, housing first philosophy, harm reduction procedures, trauma-informed care, client-centered and -driven case management, and cultural competency. The plan will help residents identify challenges and provide services for them to choose from in order to gain self-sufficiency and permanent housing. The Case Managers will help the Residents develop a timeline around their goals and identify services and resources that will help accomplish goals. The Host Entity Team will partner with the Residents in conducting regular evaluations and updates of their life transition and housing plan.

The following case management services must be available to program participants receiving these services. To ensure the consistent delivery of case management services, operators must incorporate written case management procedures and forms that include the following:
i. Referral Procedures: Establish referral and follow-up procedures to confirm participants are connected to services to which they are referred.

Documentation of referrals made and referral confirmation must be maintained in participant files.

Packet Pg. 117 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 8 ii. Health and Wellness referrals: Ensure participants are linked to and assisted in accessing medical health, mental health, and any needed alcohol and drug services.
iii. Mainstream Benefits: Establish procedures for screening participants at program entry and intake for eligibility to mainstream benefits. Assisting participants by coordinating the completion and submission of applications for public benefits and entitlements (e.g., general assistance, SNAP, SSI/SSDI, Veteran benefits) health insurance benefits (e.g., Medi-Cal, Medicare, Covered California, etc.), and other sources of financial assistance.
iv. Education/life skills.
v. Employment Development/Placement Programs: Assessing employment history and goals and assisting participants to engage in services that will prepare the individual to obtain employment in collaboration with participating agencies.

B. Housing Case Management
Residents must be offered, and are required to participate in, services they need in order to attain and stabilize in permanent housing. Regular case management services must be documented based on the Record-Keeping policy (Ref #4.B.v). Core services will include:
i. Development of an individualized service plan based on needs, circumstances, and market conditions, focused on helping individuals find and keep permanent housing and linkages to other community-based supportive services as needed.
ii. Creating a referral network for other services and coordinating with other service providers and case managers.
iii. Housing navigation services to facilitate a match to an appropriate housing placement that connects Residents with needed resources, protects Residents from the stress of navigating housing access, and supports Residents in managing their own lives within the scope of their available resources and abilities.
iv. Housing support will include locating the most appropriate housing placement, establishing relationships with private and public owners and rental agencies, assisting with housing applications and appeals and negotiation of rental agreements, facilitating shared housing options, and assisting with the move-in process, including identifying resources for basic furnishings, accessibility modifications, or other expenses.

C. Database Management System
Within 48 hours of the initial case management meeting, and as part of the case management protocol, data on all residents will be entered or updated in the Homeless Management and Information System (HMIS), pursuant to the data standards required. Resident files will be maintained in accordance with the Packet Pg. 118 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 9 requirements of (HMIS) operated by the NorCal Continuum of Care (NorCal COC). For complete information on HMIS Data Standards, contact the NorCal COC at 1450 Court Street, Suite 108, Redding, CA 96001, (530)225-5160.

D. Workshops and Learning Opportunities.

Workshops and learning opportunities will be offered on- or off-site, facilitated by the Host Entity or provided by partner agencies or volunteers. Residents will have the opportunity to engage in various workshops and trainings supporting their life transition and housing plans. Workshops and learning opportunities will apply to dayto-day life, resulting in long-term self-sufficiency. The determination of the workshop schedule will be based on the needs of the Residents and may include (not exhaustive):
o Skill acquisition: Internships, on-the-job training at local businesses, workshops, etc.
o Employment: Resume building, and job search techniques o Financial literacy
o Nutrition
o Conflict management, communication and relationship building workshops o Community service activities
o Pet health

4. OPERATIONS – ADMINISTRATIVE.

A. Good Neighbor Policy. Develop and post Good Neighbor Policies addressing the MSC premises, immediate surrounding neighborhood and community: Community collaboration, mutual goals, safety, property guidelines, code of conduct, regular communication. These policies must clearly show provisions for how the MSC actively discourages and addresses excessive noise or loitering from MSC residents and others who may be near the site. Where applicable, the MSCs must demonstrate coordination with other service providers and community partners to address the above issues and their impacts. The Good Neighbor Policies will be submitted to the City for review and approval as part of the permit issuance process. City of Redding (COR) must provide written notification to all property owners within a 600-foot radius of the proposed site. (see Appendix B for a Sample Good Neighbor Policy)
B. Program Policies and Guidelines
i. Hours. The MSC is open and available to Residents 24 hours a day. Quiet hours will be enforced between 9pm and 7am. Security Plan access policies will be followed at all times.
ii. Curfew. All residents who have not received prior permission to be out late must be in the MSC by 9pm each night. In the event of an emergency, Residents must Packet Pg. 119 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 10 contact the on-call site manager and inform them of their estimated arrival time. iii. Input. The Host Entity Team shall provide Residents with on-going opportunities to provide feedback and make suggestions regarding programming and rules.

This can be accomplished in a variety of ways including exit interviews, surveys, one-on-one interviews, resident focus groups, inclusion of homeless or formerly homeless members on the agency board of directors or subcommittee, or having homeless or formerly homeless people trained and hired as staff. iv. Health services access. Case Managers will encourage residents to obtain and maintain health insurance, obtain a primary care provider and access immunization service. This must include publicly posting or otherwise making available information on health-related services.
v. Recordkeeping. The MSC must maintain thorough and organized Resident records, including intake interviews, services provided, and any grievances or disciplinary action related to the client. These files may be kept electronically, in physical form, or a combination. MSC Resident records must be stored in a secure and locked area, accessible only to Case Managers and appropriate staff.

Records should include; demographics, program operations and maintenance, Residents’ individual progress, metrics to measure levels of success, budget and sustainability, partnerships, and community involvement. Records an MSC may also wish to include: Resident’s presence and absence, visitor logs, chore logs and sign-ups, medication logs, services provided to Residents at the MSC, and other records as determined by the Case Managers.
vi. Assessment. A basic assessment that includes an evaluation of the service needs of the occupant, information about past or current services received and other information necessary to provide services must be conducted and routinely updated for all occupants by case managers.
vii. Transportation. Transportation is required to help resident’s access essential services such as, community-based services, medical services and housing searches. Bus passes will be provided to all Residents, and case managers will arrange for transportation needed outside of the regular bus route and schedule, including connection with community partners like Shasta Connect for Universal Accessibility.

5. ADMISSION, NON-DISCRIMINATION, AND RESIDENT RIGHTS & RESPONSIBILITIES:

A. Application Process:
i. Application and Intake Questionnaire. Ref: Appendix C ii. Background Check & References. Ref: Appendix D
iii. Resident Community Agreement. Ref: Appendix H
Packet Pg. 120 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 11 B. Proposed candidates for MSCs will be sought from social service providers such as Hill Country, Empire Recovery, the Good News Rescue Mission, Visions of the Cross, Shasta County HHS professionals, Shasta Thrive, Pathways to Housing, etc.

C. The MSC Host Entity Team reserves the right to choose Residents for an initial probationary period.

D. Admission. With assistance from the partnering professional case management agency, the MSC will strive to adhere to current Coordinated Entry standards as set by the NorCal 516 Homeless Continuum of Care (CoC) with regard to their referral and admissions process. Appropriate modifications to this standard will be implemented based on the specific amenities, capacities, and limitations of a particular MSC site and the needs of its current Residents. When there is a vacancy in the MSC, the Host Entity Team will work to fill it with as much speed as an intentional process allows. When feasible, admissions should be accepted on weekends.

E. Denial of Admission. Denial of admission to the facility can be based on the following and is at the discretion of the Host Entity Team:
i. Applicant does not meet the basic eligibility criteria for MSC admission (e.g. gender, age, homeless status, domestic violence perpetrator, etc.). MSC with beds designated by funding sources as having additional restrictions (e.g. VA beds that require advance approval by the VA) may deny entry to those not meeting funding agency requirements.
ii. A restraining order that prohibits admission to the facility. iii. Documented violent or threatening behavior.
iv. Conduct from prior stay at the MSC which puts the health and safety of staff or residents at risk (e.g. violence, weapons violations, disclosing private information of MSC or residents, and egregious damage to property). If an applicant is denied entrance based on a prior stay, the applicant must be informed of the reason, conditions for lifting the restriction and the right to appeal, including name of contact regarding an appeal and information about the appeal process. v. The applicant requires care and supervision to manage the activities of daily living (feeding, toileting, selecting proper attire, grooming, maintaining continence, putting on clothes, bathing, walking and transferring) without the appropriate support available on-site.

F. Admission Documents. Upon admission, residents must be provided with copies of the following documentation:
i. Resident rights and responsibilities. Ref: #5.I-J (Appendix F) ii. Resident Community Agreement. (Appendix G)
iii. Storage policy. Ref: #11
iv. Medication storage policy. Ref: #13.A
Packet Pg. 121 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 12 v. Grievance Procedure. Ref: #8 (Appendix H, Appendix I) vi. Emergency Response Plan. Ref: #9 (Appendix J)
vii. Pet Policy. Ref: #12 (Appendix K)
viii. Notice of Privacy Practices. Ref: #5.I.i (Appendix L) ix. Abuse Reporting Document. Ref: #8.B (Appendix M)
x. Drug/Alcohol Agreement. Ref: #14.B (Appendix N)
G. Resident Emergency Information. MSC staff must collect emergency contact information and information about health needs upon admission that may impact an emergency response. Such information should be kept in a place accessible to on-duty staff in the event of an emergency.

H. Discrimination.

Redding MSCs shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age (18 and over), national origin (ancestry), disability (as permitted within physical limits of current facilities), marital status, sexual orientation, military status, or any other characteristic protected under applicable federal or state law, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, selection of MSC Residents, and provision of services. We are committed to providing an inclusive and welcoming environment for all MSC Residents and members of our staff, clients, volunteers, subcontractors, and vendors.

I. Resident Rights.
i. Privacy: All paid and volunteer staff will protect the privacy of Residents and never discuss private Resident information with other Residents or other staff without the explicit consent and presence of the Resident under discussion.

Residents will be presented with a privacy agreement and given opportunity to read it and discuss questions before signing.

All MSC must have privacy policies which, at minimum, are consistent with Homeless Management Information System (HMIS) privacy and security requirements, make certain that files are kept in a secure location, and ensure that verbal communication of private information is done in such a way that avoids unintended disclosure.
ii. Abuse Reporting. The MSC Host Entity Team, all staff and volunteers will complete a sexual harassment prevention training course online. The Host Entity Team will provide Residents with procedures and examples for reporting abuses during their initial orientation. A written protocol to report any known abuse to staff will be given to each Resident and posted on the MSCs bulletin board.
iii. Participation in Religious Activities. MSCs cannot require participation in Packet Pg. 122 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 13 religious activities as a condition of receiving emergency housing or services.

Religious activities include moments of prayer, the saying of grace before meals, or spiritual studies. While these activities are not prohibited, participation in such activities may not be required.
iv. Resident Rights must be provided in writing and posted in the facility in high visibility areas. All program requirements must be consistent with these standards. Rights must include:
a. Residents have the right to be treated with dignity and respect; b. Residents have the right to privacy within the constrictions of the MSC environment;
c. Residents have the right to be treated with cultural sensitivity; d. Residents have the right to self-determination in identifying and setting goals;
e. All paid or volunteer staff members of the MSC must engage with Residents with professionalism and base their service to Residents on valid, informed consent;
f. Residents should be clearly informed, in understandable language, about the purpose of the services being delivered, including residents who are not literate and/or have limited-English proficiency;
g. Residents have the right to privacy and have information about when private information will be disclosed, to whom and for what purpose, as well as the right to deny disclosure, unless disclosure is required by law; h. Residents have the right to reasonable access to records concerning their involvement in the program.
v. Reasonable Accommodations. The MSC must make reasonable modifications in programs, activities and services when necessary to ensure equal access to individuals with disabilities, unless fundamental alteration in the nature of the program would result from the accommodation.
vi. Transgender Access. The MSC will comply with the HUD Rule on Appropriate Placement for Transgender Persons in Single-Sex Emergency Housing Sites and Other Facilities.
vii.Resident Mail. If an MSC provides mail service, any mail sent or received cannot be interfered with (e.g. staff opening residents’ mail, not providing mail to the Resident as soon as practical, etc.).

J. Resident Responsibilities
i. MSC Residents are required to participate in the operations and management of their site and in the process of achieving their goals as determined in consultation with a Case Manager.

Packet Pg. 123 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 14 ii. Residents must abide by the MSC non-discrimination policy in their interactions with other Residents. They must show respect for the property of others and report incidents of theft.
iii. Residents must abide by the Weapons Policy and the Drug/Alcohol Policy of the MSC. (Ref: #6.B, #14)
iv. Residents must abide by all site rules, including but not limited to upholding quiet hours, keeping personal and shared spaces clean and orderly, supervising pets, and helping to maintain the no-visitors and no loitering policies. v. Residents are required to participate regularly in Resident meetings to discuss ideas, share concerns, and determine solutions.
vi. Residents will notify staff of any needed repairs and will not make any modifications or repairs to shelters or equipment, including but not limited to locks, lighting, and smoke detectors.
vii. Residents are expected to cooperate and collaborate in the shared goal of moving all Residents toward fulfillment of their life transition and housing plans.

All residents will support one another toward a positive exit into the next phase of recovery, rehabilitation, and/or permanent housing.

6. MSC SECURITY PLAN.

A. Access. The MSC shall be fully fenced with privacy slats, and all gates will remain locked at all times. Residents and vetted staffpersons shall have access to the MSC 24 hours a day, 365 days a year. Individuals who are not Residents of the MSC and are not accompanied by a staffperson are not permitted to enter the MSC at any time.

B. Weapons.

The health and safety of our Residents, staff, volunteers, and surrounding community must be prioritized in the context of the Micro-shelter Community. Therefore, weapons may not be stored, transported, or used on site at the MSC by Residents, their guests, staff or MSC visitors. Weapons include but are not limited to firearms, pepper spray, mace, knives longer than 3 inches, bats, clubs, explosive devices, and tasers.

The Host Entity may, but is not required to, check weapons for safe storage during residence in the MSC. All stored firearms must be duly registered and appropriately licensed by the owner. If the Host Entity is unable to safely store the weapon, the Resident is responsible to locate safe and legal offsite storage or safely dispose of the weapon before intake into the MSC. Checked weapons will be subject to the MSC Storage Policy.

C. Resident Visitors and Guests. MSC Residents are in recovery and focusing on their program toward a new, sustainable lifestyle. Visitors and guests could be a distraction from this effort and are prohibited from visiting the MSC or its surrounding neighborhood. Infrequent exceptions to this policy are permitted at the discretion of Packet Pg. 124 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 15 the MSC Host Entity Team or via consultation with the Lead Advocate.

D. Security Responses (Ref: Appendix A, Sample Consultation Policy). There are three stages of response for maintaining a secure and orderly environment within the MSC:

Stage 1: MSC Resident Council
MSC Resident Council members are responsible for maintaining order when urgent situations arise. On-duty or on-call staff or volunteers should be consulted as needed.

Stage 2: MSC Host Entity Team
When MSC Resident Council members and staff are unable to gain the cooperation of a disruptive Resident, they are to contact a member of the MSC Host Entity Team.

Stage 3: Redding Police Department
The Redding Police Department (RPD) is welcome to patrol the MSC as they would any other neighborhood in Redding. In cases where the law is being broken and staff are unable to gain cooperation of the offender, the RPD will be contacted. The previous two Stages of Response are to be tried first if appropriate.

7. EXITING PROCEDURES
Preparations before departure and follow-up thereafter increases the likelihood of successful transitions from MSCs to more permanent housing options.

Over a period of time, Case Managers, Lead Advocates, and other supportive team members provide services to help Residents achieve their individual goals, which may include recovery, economic and social mobility, and increased quality of life, in order to move to more stable housing.

Before departure is discussed with Case Managers and Lead Advocates, Residents should receive assistance with identifying suitable housing options, completing application paperwork, seeking financial assistance, and practicing proper conduct when speaking with landlords.

A. Tasks at the time of Resident departure:
i. Special recognition of each Resident acknowledging their accomplishments, such as a certificate, festive gathering for celebration, opportunities to share completed goals and future goals, etc should be considered and implemented as appropriate.
ii. Ensure that Resident has collected all personal belongings, including medications and any stored/checked items that must be checked out using the storage procedure listed below (Ref: #7.B).
iii. Conduct an exit interview with several Host Entity Team members, to include review of Resident’s future goals, community resource information applicable to the Resident, and follow-up plans between the Resident and the Host Entity Packet Pg. 125 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 16 Team. The exit interview should also include opportunity for the Resident to provide feedback on all aspects of their MSC experience.

B. Storage of Belongings after Exiting
The MSC must provide for storage of belongings after a Resident’s departure for a minimum of five (5) working days after the Resident’s exit. Before exiting, the Resident and a representative of the MSC Host Entity Team must determine and agree upon the length of storage, clear procedures for Residents to reclaim their possessions, and an explanation of the Abandonment procedures (#8.K) which will go into effect no fewer than 72 hours past the expiration of the agreed-upon storage period.

C. Preparing the MSC for a new Resident. Vacated micro-shelters and personal storage units/areas must be cleaned and sanitized before a new Resident can move in.

8. GRIEVANCE, INTERVENTION PLAN AND INVOLUNTARY DISCHARGE.

A. Complaints.
i. When a complaint is cause for concern, the MSC Resident Council will meet with said Resident and discuss a plan of action to curtail the behavior. Hopefully early intervention will help prevent further and more severe action. ii. In cases of a complaint by one Resident against another, a third-party mediator from among the Host Entity Team will meet with both parties (and their Lead Advocates if desired). This mediator will meet with the complainant and the alleged offender to discuss the issue and reach a resolution that is agreeable to both parties.
iii. Whenever possible, Residents should discuss and resolve complaints and disputes among themselves or at the Resident Council level. As needed, verbal or written complaints may be submitted to the Host Entity Team or on-call site manager, who will refer to the Consultation Policy to determine next steps.

B. Abuse Reporting
All MSCs must have an abuse reporting policy that details communal responsibilities to report sexual, emotional, and verbal abuse and to whom it should be reported. This policy must also explain Residents’ legal duties to report elder, dependent adult, child or animal abuse and a written plan and process for reporting such abuse to the appropriate reporting agency.

C. Rules and Violations.
i. Urgent matters should be addressed by contacting the on-call manager for an immediate response. When a non-urgent rule break occurs, any Resident may write an Incident Report and submit it to an MSC Host Entity team member. A team of at least two MSC Host Entity Team members must respond within 48 hours with an appropriate level of intervention. These two Team members should deliver Packet Pg. 126 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 17 written notice to the alleged offender. From there, the alleged offender has two options:
a. Accept the Incident Report with the proposed level of intervention. b. Request that the MSC Resident Council provide a date at which they may appeal the decision to the MSC Host Entity Team.

D. Guidelines for infractions.
• Level 1 – Verbal Warning.
• Level 2 – Written Warning.
• Level 3 – Potential expulsion from the MSC by the MSC Host Entity Team.

E. Formal and documented intervention decisions should include documented discussion by MSC Resident Council members.

F. In cases of expulsion from the MSC, where the Resident is not an imminent threat to others, the Resident to be expelled will be given two business days to make arrangements for their safety. No Resident who is not an imminent threat to others will be expelled after 8pm.

G. Appeals.
i. Residents may appeal an Incident Report at a gathering of the Appeals Council, consisting of the MSC Resident Council and the MSC Host Entity Team. In cases of expulsion, the appeal may include Resident-generated actions for addressing the problematic behavior that caused their expulsion rather than disputing the incident. A majority vote will either uphold the expulsion decision or determine an alternative plan incorporating suggestions from the Resident, the Resident Council, and the Host Entity Team.
ii. Appeal Process:
a. The MSC Appeals Council reads incident report and informs Resident of their decision.
b. Accused has a chance to respond and state their case. The Resident has the right to rely on a third-party representative of their choice if desired.
c. The MSC Appeals Council has a chance to ask questions of the accused.
d. The MSC Appeals Council has opportunity to discuss the details of the incident.
e. A motion is made vote on whether to “uphold” or “revise” the decision.
f. If a majority vote to revise, a new motion should be made stating a desired revision.

Packet Pg. 127 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 18 H. Involuntary Discharge Reasons.

The following reasons may be used as a basis for discharge from an MSC:
i. Possession of a weapon at the MSC.
ii. Assault or other violent behavior at the MSC.
iii. Theft at the MSC.
iv. Destruction of property at the MSC.
v. Restraining order precluding continued residence.
vi. Resident behavior endangering the health or safety of Residents or staff. vii.Presence of infectious disease that significantly increases the risk of harm to other Residents or staff.
viii. Multiple violations of the Drug and Alcohol Use/Possession policy. ix. Individual requiring care and supervision to manage their activities of daily living (feeding, toileting, selecting proper attire, grooming, maintaining continence, putting on clothes, bathing, walking and transferring) without appropriate supports available on- site. Individuals discharged due to care and supervision needs cannot be discharged to the streets.
x. Refusal of personal property search when probable cause exists. xi. Refusal of multiple housing opportunities; however, evidence must be present that MSC staff actively attempted to engage the resident in services designed to support MSC exit to stable housing with consideration given to each resident's barriers to engagement.
xii.Absence from MSC for longer than 72 hours. If a resident is absent from their bed for 72 hours without appropriate notification to MSC staff regarding absence, the resident may be discharged.

I. Grievance Process.

The MSC values the dignity of all Residents and provides opportunities for fair review of any grievances against the application of MSC policies and procedures. i. Residents have the right to present their case before a neutral decision-maker (a staff person or Host Entity Team member who was not directly involved in the incident or situation of the grievance).
ii. Residents must be given a written response to their appeal within a reasonable time frame.
iii. When a Resident files an appeal related to his/her ability to stay in the MSC, the occupant may stay in the MSC until the appeal process is completed unless allowing the resident continued residence poses a risk to the health and safety of other residents and/or staff.

Packet Pg. 128 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 19 iv. Residents must be allowed to appeal, at a minimum, decisions related to admissions denials for cause, terminations and disciplinary actions. v. Residents must be provided with information about any subsequent appeals process available through program policies or any funding agency or their respective regulations.

J. Involuntary Discharge Requirements.

The MSC must provide a written copy of the procedure for filing a grievance to the resident when a resident is involuntary discharged. If it is not feasible to provide the procedure at the time of discharge (e.g. the resident is being removed by law enforcement) this requirement may be waived; however, if the resident subsequently returns to the facility, the grievance procedure must be provided.

A resident may be denied future admission as a result of the circumstances of discharge.

The resident must be informed of the reason, the conditions that must be met for lifting the restriction, and the right to appeal, including whom to contact regarding an appeal and information about the appeal process.

K. ABANDONMENT. If a Resident has been absent from the MSC for more than 72 hours without notice or communication with the Lead Advocate or Host Entity Team, the unit may be declared abandoned. When a unit has been declared abandoned, at least two (2) members of the staff or Host Entity Team will remove items from the abandoned shelter. They will document what items are present and place them in an available storage container or bag that is clearly labeled with the name of the former Resident and the date of the abandonment. These items will then be stored in a separate storage unit until such time as the owner retrieves them or 30 days have passed since the declaration of abandonment. Once items have reached the 30-day limit, the MSC will determine the proper disposal of said items during the next MSC Host Entity Team meeting. Abandoned belongings usually should not be distributed to other Residents of the same MSC, but exceptions to this rule may be determined by the Host Entity Team.

9. SAFETY PLAN.

A. Residents shall report a fire or other emergency to 9-1-1.

B. Residents will be notified of a fire or other emergency and evacuate based upon the designated evacuation route. A Fire Safety and Evacuation Map must be posted on a public notice board in a common area. This map must include, at minimum, clear marking of the location of all MSC exits, fire extinguishers, and gas/propane shut offs (if any). A copy of this map will be provided to the Redding Fire Department and updates submitted as needed.

C. A Safety Committee shall be formed with representation from the MSC Resident Council and MSC Host Entity Team. Duties of this committee shall include the following:
i. Maintenance and implementation of Emergency Response Plan for the MSC.

Packet Pg. 129 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 20 ii. Oversight of fire drills and Food Storage Policy. (Ref: #10) iii. Quarterly safety inspection with attention to trip, slips, and fall hazards. iv. Quarterly testing of all smoke and CO2 detectors.
v. Quarterly testing of all extension cords and power strips with an approved circuit tester.
vi. Maintenance of systems and equipment installed to prevent or control fires. vii.Maintenance and control of fuel hazard sources.
viii. Coordinate CPR and first aid training opportunities for Residents and staff.

D. Advocates, Case Managers, or MSC staff on site shall be prepared to:
i. Assist others during an emergency and provide emergency first aid pursuant with their training.
ii. Take a head count after an evacuation. Identify the names and last known locations of anyone not accounted for and provide them to the Fire Official in charge.
iii. Provide additional information or explanation of duties under the plan to Residents and volunteers.

E. The following firefighting and fire protection measures will be taken:
i. No open flames are permitted onsite.
ii. ABC fire extinguishers will be accessible throughout the MSC (see Fire Safety and Evacuation Map for locations).
iii. Smoke detectors and carbon monoxide alarms will be installed in common buildings and dwellings per City Code and will be inspected to insure they are functional and replaced if they are not functional.

F. Emergency vehicle ingress and egress:
i. A fire lane with a minimum width of 20’ will be maintained. Other details to be determined for each specific MSC.
ii. A minimum 10-foot setback and right-of-way will be maintained between structures on the MSC site.

G. Accessibility. MSCs will conform to pertinent requirements of the Americans with Disabilities Act (ADA) for residents as needed.
https://www.ada.gov/pcatoolkit/chap7Shelterchk.htm.

Beds designated as accessible must comply with federal height and distance standards requiring a minimum of 36 inches between sleeping units and a sleeping surface height between 17-19 inches above the finished floor. Beds designated as accessible must be prioritized for residents with disabilities.

Program documentation must be provided in forms accessible to sight-impaired Packet Pg. 130 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 21 individuals, upon request. This documentation may take the form of Braille translation and/or use of text-to-speech technology on an electronic device. MSCs that provide transportation for residents must also make provisions for residents who need vehicles that are wheelchair accessible.

H. Basic Building Standards and Fire Safety
i. All facilities must comply local applicable building and fire codes. Evidence of compliance with local codes must be provided at the time of approval by City Council.
ii. Facilities must have annual fire inspections conducted by the fire department and conduct regular fire drills. Training must be provided to staff on fire safety. iii. Amenities. The MSC must have a heating and ventilation system and maintain a comfortable temperature. Emergency Sleeping Cabins will comply with Appendix O of the California Building Code.
iv. The MSC shall have a housekeeping and maintenance plan to ensure a safe, sanitary, clean and comfortable environment.
v. The MSC shall provide each person with access to a single or double occupancy emergency sleeping cabin with a mattress and bedding (a blanket and pillow), all of which are clean and in good repair.
vi. The MSC shall have a sufficient supply of functionally clean and reasonably private toilets and hand wash basins.
vii. The MSC should have a sufficient quantity of functionally clean and reasonably private bathing facilities with hot and cold running water or will provide for access to bathing facilities at least twice per week through contract or other means.
viii. The MSC should have laundry facilities available to residents, or access to laundry facilities nearby or transportation to laundry facilities will be provided. ix. The MSC shall provide towels, soap, toilet tissues, and feminine hygiene products.

I. Maintenance and Repairs: The MSC Host Entity will be responsible for maintenance and repairs, making use as appropriate of Resident participation.

J. Drinking Water. The MSC must provide access to drinking water at all times.

K. Outlet Access. The MSC must provide access to electrical outlets for charging personal devices such as cell phones and medical equipment. Emergency Sleeping Cabins must have outlets as required by California Building Code Appendix O.

L. Cleanliness.
i. Resident Participation - Bath/toilet areas and other common use areas must be cleaned daily. MSC must have proper trash receptacles that are emptied regularly.

Packet Pg. 131 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 22 ii. Both the interior and exterior of the facility must be free of debris, clutter, and unsanitary items, and there must be no obvious safety risks.

M. Pest Control.
i. MSC must ensure adequate provision of pest control services. ii. MSC must have a protocol in place for the prevention and control of bed bugs and lice. (See https://www.cdc.gov/parasites/bedbugs/ for best practices related to bed-bug prevention).
iii. 24-hour notice must be provided to residents of pest control activities unless the type and degree of infestation requires an immediate response (e.g. bed bugs).

N. Maintenance/Repair.
i. Facilities must be maintained in good repair. The general appearance of the buildings and surrounding grounds must be well maintained and free from litter and offensive visual cues such as overladen shopping carts. There must be a written housekeeping and maintenance plan (Ref: Appendix O). ii. MSC must post the process for reporting maintenance concerns, acknowledge issues reported within two days, and identify the timeframe for addressing the concern. Emergency maintenance items must be immediately addressed.

O. Phone Access. A telephone (land line or cell phone) must be available to staff for emergencies. Emergency numbers should be posted by the telephone or otherwise made available to on-duty staff.

P. Hazardous Materials.
i. In accordance with established standards, MSC must label all chemicals and cleaning supplies and keep all such materials out of reach of children. Any hazardous materials must be stored separate from food.
ii. No fires, including cooking or warming fires, will be allowed on site at any time.

Q. Entrance/Exits. Exits must be clearly marked and must be kept clear of blockage and tripping hazards.
i. Steps must have treads or similar accommodation to prevent slipping. ii. Exit signage must be consistent with all applicable codes.

R. Agency Vehicle. If an MSC location maintains a vehicle used for resident transport, the vehicle must be properly maintained, licensed and insured. All drivers must properly licensed. Provisions must be made to provide equal access to transportation services to disabled residents.

10. FOOD HANDLING AND STORAGE.

A. Sanitary facilities. The MSC will provide a common area for residents to prepare and Packet Pg. 132 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 23 consume meals. All areas used for food storage, preparation, and dining must be kept clean and comply with all relevant health codes.

B. Donated Food. Programs that serve food prepared off site by regular donors must provide donors with a handout that details the requirements for food preparation. All food donors must read and sign the handout to confirm knowledge of the standards and must provide current contact information (Ref: Appendix P). Programs are discouraged from accepting food that has been prepared off-site by intermittent donors.

C. Meal schedule. Residents are responsible for their own meals. If meals are served, a meal schedule must be posted.

D. Dietary modifications. If meals are served or food is provided for residents to use to prepare their own meals, MSC must make dietary modifications and/or provide appropriate food options based on residents’ health, religious, and/or cultural practices.

As feasible, food provided should promote healthy eating.

E. Dining facilities. MSC must provide a table and chairs if food is served.

F. Food allergies. Any snacks and meals provided should be provided with reasonable accommodations made for known allergies, including among children residing in the MSC. Providers should be asking about food allergies at intake; however, it is the parents’ responsibility to inform the program of children’s food allergies.

11. STORAGE OF BELONGINGS.

Storage of belongings is limited to Residents’ personal micro-shelter and individual locking storage unit. Locks and/or keys should be provided to Residents as needed with the understanding that the Host Entity Team also holds keys and combinations. Personal belongings that cannot be organized in the micro-shelter or locking storage unit must be stored offsite. Each Resident is responsible to organize and pay for off-site storage of personal belongings. Under no circumstances will Residents be permitted to store belongings outside, under tarps, or anywhere in the MSC besides inside their own micro-shelter cabin or lockable storage unit.

The Host Entity Team of Goodwater Crossing is not able to safely store Resident belongings, including items such as weapons, medication, and vital documents. If a Resident’s recovery plan requires storage or oversight of medication or other valuables, the case manager will work with the Resident to determine how this storage or oversight will be managed using resources outside of the Host Entity Team and its paid or volunteer staff.

In order to maintain a community free of clutter, each resident is responsible for maintaining a tidy unit. The MSC will provide lockable lockers which allow residents to securely store their belongings outside of their inhabited micro-shelters. Residents will have keys to these lockers and will have access to them 24 hours a day, 365 days a year. Residents will be encouraged to store any items not needed for daily use in the lockers to avoid fire hazards inside the microshelter units.

Packet Pg. 133 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 24 12. ANIMAL CARE.

Pet owners shall assume the responsibilities for caring for their animals. Water will be available.

Additional provisions may be provided at the site. Some sites may be unsuitable for pets. Pet owners are also responsible for administering all regular medications to their animals. All pets must be licensed, vaccinated, spayed and neutered. If these requirements are not met at intake, assistance can be provided to help meet these criteria.

The MSC reserves the right to refuse admittance to animals that appear too aggressive for the MSC to handle. Regardless of initial presenting temperament, enforcement of MSC rules to reduce the risk of bites and other injuries must be observed and include:

A. All animals should be handled only by their respective owners. No one should handle or touch pets other than their own without the owner’s permission.

B. All animals on MSC property should be leashed or confined (kenneled/carrier) at all times unless in the pet area.

C. All incidents involving aggressive animals are documented in writing prior to removal of the pet from the site.

D. The number of pets will be determined by site suitability.

E. No pets may be acquired AFTER acceptance into a MSC, unless otherwise approved through consultation with the Lead Advocate or Case Manager, and approval by the Resident Council.

F. If, at any time, the MSC Resident Council finds that a pet either poses a nuisance or danger to others or is not properly cared for, the pet must leave the MSC at the instruction of the MSC Resident Council. Residents may ask the MSC Resident Council for assistance in the proper training of their pet.

G. If the Resident is off site without the pet, it must be under the supervision of another willing Resident. Pets may not be left on-site unsupervised.

H. The owner is responsible for food, proper health and care of their pet, and must pick up all solid waste for their pet and properly dispose of it. i. The owner must keep their pet from annoying other Residents either through trespass, barking or any other means.

13. MEDICATIONS AND STANDARD PRECAUTIONS.

The MSC Host Entity Team is not equipped to distribute medications, whether prescribed or narcotic. Each site will determine the level of Resident medical needs and follow standard precautions.

A. Medication
MSC may not administer or dispense medication and may not require Residents to Packet Pg. 134 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 25 turn over medication, unless administered by a licensed staff person as part of an on-site supportive program in which an MSC Resident is dually enrolled. The MSC is not equipped to secure prescription medications.

B. Standard Precautions
Staff must comply with universal precautions and proper sharps disposal.

Instructional signage will be visible at all sinks in the MSC to assist staff and Residents in maintaining hygiene safety.

Standard Precautions are the minimum infection prevention practices that apply regardless of suspected or confirmed infection status in any setting where health care is delivered.
• Hand hygiene.
• Use of personal protective equipment (e.g., gloves, masks, eyewear). • Respiratory hygiene / cough etiquette.
• Sterile instruments and devices.
• Clean and disinfected environmental surfaces.

C. First Aid
Basic first aid supplies must be available on-site and accessible at all times. First aid kits will include, at minimum, 2 absorbent compress dressings, 25 adhesive bandages, 1 roll adhesive cloth tape, 5 single-use antibiotic ointment packets, 5 single-use antiseptic wipe packets, 1 emergency blanket, 1 breathing barrier for administering CPR, 1 instant cold compress, 2 pairs of non-latex gloves, 2 single-use hydrocortisone ointment packets, 1 roll of gauze, 5 individually-packaged sterile gauze pads, tweezers, and an emergency first aid guide as provided by the American Red Cross.

D. Infectious Disease
i. MSCs are a valuable partner in public health and, as such, are responsible to report any suspicion of infectious disease within the MSC or among Residents or staff (including COVID-19) to the Shasta County Public Health Line (530-225-5591 or 800-971-1999 – Emergency answering service is available 24 hours a day, seven days a week).
ii. An infectious disease which significantly increases the risk of harm to other MSC residents or staff may be a reason for denial or discharge. Residents with lice or scabies or exhibiting symptoms of Tuberculosis (TB) shall be allowed to stay in the MSC unless the disease or infestation cannot be appropriately contained (e.g. due to close quarters of facility), in which case those residents may be discharged and referred to a health care provider for treatment.

Packet Pg. 135 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 26 iii. MSC must comply with California Code of Regulations, Title 8, Section 5199, regarding Aerosol Transmissible Diseases (ATD) control and worker and client safety expectations: http://www.dir.ca.gov/title8/5199.HTML.

For additional guidance on this regulation and for information regarding best practices for control of infectious disease, please also refer to “Preventing Tuberculosis (TB) in Homeless Shelters” published by the Los Angeles County Department of Public Health:
http://publichealth.lacounty.gov/tb/docs/LATBGuidelinesforShelters.pdf

14. ALCOHOL, DRUGS, SMOKING & PARAPHENALIA.

In order for Residents to begin their transition to permanent housing, alcohol and illegal drugs will not be allowed on-site at MSCs.

A. Smoking.

MSCs shall prohibit smoking indoors and reasonable efforts must be made to prevent smoke from entering buildings. A designated smoking area and disposal receptacle will be provided at least 20 feet away from all structures.

B. Drug and Alcohol Use/Possession.

MSCs must have a policy prohibiting the possession, use, or distribution of alcohol or illegal drugs on the premises. If alcohol or drugs are found, residents should be given the opportunity to dispose of the prohibited substance. Residents who choose not to dispose of the substance may be subject to interventions up to and including involuntary discharge. Resident returning to the MSC inebriated is not cause for expulsion if they do not disrupt the community. Residents will also be offered opportunities to participate in rehab programs.

A single violation of this policy cannot be a reason for discharge unless the violation compromises the health or safety of other residents or staff. Multiple violations of this policy may be used as grounds for discharge.
i. Admission and discharge must not be based on substance use or possession alone unless as noted above for multiple violations.
ii. Drug testing of residents is prohibited unless the testing is part of an agreed upon treatment plan with the resident. Submission to drug testing cannot be a requirement for residency, and refusal to participate in drug testing cannot be the basis for involuntary discharge.
iii. Being under the influence on-site may not be the basis for discharge. iv. Noncompliance with treatment or containment measures that endangers other residents may be cause for discharge.

Packet Pg. 136 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 27 C. Legal and Prescribed Narcotics. Residents who are under the care of a licensed physician and have been prescribed controlled substances must notify the MSC Host Entity Team of their possession of these drugs and are responsible to securely lock these substances in their private storage at all times to prevent theft. Illegal sharing of controlled substances with other Residents could be grounds for involuntary discharge.

Residents are encouraged to consider whether use of legal narcotics will support or deter their progress and, in consultation with their Case Manager and primary care provider, determine the best decision in regard to the use of legal narcotics.

D. Search of Possessions.

As per the signed Resident agreement, shelters and storage can be inspected when there is reason to believe that the person has in his or her possession something which may jeopardize the safety of other residents or staff, including a weapon or illegal material such as illegal drugs, or something which is interfering with the peaceful enjoyment of the facility of other residents such as food that is attracting vermin. If the person does not consent to the search, and a valid reason exists to search, the person may be given the choice of being discharged or being searched.

Any other items suspected to have been used for drug related purposes will be dealt with on a case-by-case basis by the MSC Host Entity Team.

15. COUPLES.

Couples must agree to abide by the following intervention policy if the couple is no longer able to cohabitate. This statement must be filled out and signed by the couple during the interview process.
"We, the couple, in the event we are no longer able to live together and one person needs to move out of couple housing, will agree to MSC policy that [name] will move out of the couple's unit." Signed ____________ and ____________.

16. HEALTH AND SANITATION.

A. Residents are required to participate in cleaning duties on-site.

B. Residents are required to maintain basic personal hygiene, including hair, face, body, hand, feet, nail, armpit, oral, and eye hygiene. Residents struggling with hygiene issues will be offered help to comply to avoid ramifications of non-compliance.

Packet Pg. 137 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 28 APPENDIX A: CONSULTATION POLICY. (REF: #2.G)
A Micro-shelter Community is a transitional community that provides residents a safe place to address the issues that led to their homelessness so that they can transition into permanent housing and a stable lifestyle. In order to accomplish these goals, the health and safety of participants, volunteers, staff, and the surrounding community must be safeguarded.

In the event of a life-threatening emergency, please dial 9-1-1.

When a challenging resident situation or other urgent matter that is not an emergency arises, please refer to the following consultation tree to contact someone who can help:

1. If it is safe to do so, attempt to address the concern directly with the Resident(s).

2. If approaching Resident(s) is unsafe or not possible, consult with the highest-ranking staff person (volunteer or paid) currently on-site.

3. If on-site staff people are unable to address the situation and the St. James Church office is open, contact a member of the St. James Church staff for direction on addressing the situation.

4. If the St. James Church office is closed and the Lead Advocate for the Resident(s) involved is known, contact the Lead Advocate for direction on addressing the situation.

5. If the Lead Advocate is unknown or unavailable, or if the Lead Advocate is unable to resolve the situation, contact the Host Entity Team member who is on call at XXX-XXXXXXX. This person can be reached at any time of the day or night to address urgent matters related to the MSC.

Packet Pg. 138 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 29 APPENDIX B: GOOD NEIGHBOR POLICY (REF: #4.A)
In the spirit of open communication, the exchange of ideas and concerns with any neighborhood in proximity of an MSC is essential.

The MSC Host Entity Team will be expected to:
- Publicly post the date and time of each Host Entity Team meeting and welcome the participation and input of any interested attendees. Only the members of the Host Entity Team will vote on matters requiring a formal vote.
- Make a good faith effort to include at least one resident of the immediate neighborhood around the MSC on the Host Entity Team.
- Publicly post the Consultation Policy, to include contact information for MSC leadership and after-hours access for 24/7 emergency concerns.
- Receive any concerns, suggestions, or questions from the surrounding neighborhood and respond to those inquiries with good faith and within a reasonable timeframe. - Provide neighbors with access to the Consultation Policy, including the 24-hour Contact phone number for pressing concerns.

The MSC Residents will be expected to:
- Respect the rules of the MSC, including quiet hours, cleanliness of the MSC site and surrounding neighborhood, drug policies, and behavioral guidelines for relating to neighbors with dignity and respect.
- Take accountability for the behavior of any guests and pets in their care, including enforcing community rules, cleaning up after pets, and ensuring that pet vaccinations are up to date. - Hold one another accountable for rule-breaking and help to establish an atmosphere of mutual support within the MSC.

MSC 24-hour Contact Phone:

MSC Host Entity Email Address:

MSC Postal Address:

Packet Pg. 139 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 30 APPENDIX C: APPLICATION & INTAKE QUESTIONNAIRE (REF: #5.A) Date: __________________
Legal/Given Name:_______________________________________________________________ Name Used: _____________________________________________________________________ Race/Ethnicity: ___________ Gender: __________ Preferred Pronouns:___________ Driver's License/State ID number: ________________________ State issued: __________ Contact information: Phone: ______________ Email: ___________________ Address: _______________________________________________________________________ Emergency Contact Information: Relationship: ______________________Phone: _____________ Email: ___________________ Address: ______________________________________________ Date of birth: _____________
Please list three references:

1. Name: ___________________ Relationship:__________________ Phone : __________________ Email: _______________________

2. Name: ___________________ Relationship:__________________ Phone : __________________ Email: _______________________

3. Name: ___________________ Relationship:__________________ Phone : __________________ Email: _______________________ Circle one: Single / Married / Partnered / Divorced / Name of Partner: __________________ Do you have a pet? Yes/No If so, what kind? __________ Weight? _______ Spay/neuter? Yes/No Do you have any current vaccination documentation? Yes/No (Please submit copies as able.) How did you become unhoused?
____________________________________________________________________________ __________________________________________________________________________________ ________________________________________________________________________ Is this your first experience being unhoused? ____________________________________________ How long have you been without stable housing? ________________________________________ Most recent location? ______________________________________________________ How long have you been in the Redding Area? __________________________________ What other states have you lived in?
____________________________________________________________________________ Do you have any food allergies? If so, list here:

Packet Pg. 140 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 31 Do you have a source of income? Yes / No - If so, what source(s)? a. ___________________________
b. ___________________________
Are you employed? Yes / No If so, where and how many hours/week? _____________________ _____________________________________________________________________________ Previous work experience:
a. ______________________________________________________________________ . b. ______________________________________________________________________ c. ______________________________________________________________________ d. ______________________________________________________________________ e. ______________________________________________________________________ .

2. What goals do you have for yourself?
a. ______________________________________________________________________ . b. ______________________________________________________________________ c. ______________________________________________________________________ d. ______________________________________________________________________ e. ______________________________________________________________________

3. What other interests and hobbies do you have?
a. ______________________________________________________________________ . b. ______________________________________________________________________ c. ______________________________________________________________________ d. ______________________________________________________________________ e. ______________________________________________________________________ ______________________________ ________________
Resident Date
______________________________ _________________
MSC Representative Date
Packet Pg. 141 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 32 APPENDIX D, Part 1: BACKGROUND CHECK (REF: #5.A)
We conduct a background checks on all applicants. This housing program is not suitable for those with certain criminal offenses such as current domestic violence, sexual assault, or arson. A criminal record is not necessarily disqualifying for admission into the program.

Last Name: ________________ First Name: _________________ Middle Name: ______________ Date of Birth: ______________Last 4 digits of SSN:______________ Have you ever been convicted of a criminal offense? Yes / No If yes, please state the City/Town, County and State, the date of the conviction, and charges you were convicted of. (Please use the back of the sheet if you need more room).

1. ________________ _________ ______________________ __________________________ City State County Date/Yr Offense

2. ________________ _________ ______________________ __________________________ City State County Date/Yr Offense

3. ________________ _________ ______________________ __________________________ City State County Date/Yr Offense
The information on this form is true and accurate to the best of my knowledge. I give permission to verify all information provided.
______________________________ ________________
Resident Date
______________________________ _________________
MSC Representative Date
Packet Pg. 142 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 33 APPENDIX D, Part 2: REFERENCES (REF: #5.A)
Applicant Name: _____________________________________________________________ Application Submitted: Date: _________________
Background Check Submitted. Date: _________________
Background Check Outcome: Date: ________________
1st Reference Name: ___________________________ Response: __________________ ________________________________________________________________________________ _______________________________________________________________________________ 2nd Reference Name: _______________________________ Response:________________ _______________________________________________________________________________ _______________________________________________________________________________ 3rd Reference Name: _______________________________ Response: ________________ _______________________________________________________________________________ ________________________________________________________________________________ MSC Interview Team

1. Reviewers response Initial: ___ Candidate (Y/N)

2. Reviewers response Initial: ___ Candidate (Y/N)

3. Reviewers response Initial: ___ Candidate (Y/N)
Interview Date _________________ Resolution: (Y/N)
Summary:
__________________________________________________________________________________ ______________________________________________________________________________ Packet Pg. 143 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 34 APPENDIX E: APPEAL FORM (REF: #5.E.iv and #8.G)
Persons wishing to appeal a decision of the Micro-Shelter Community Host Entity Team or Resident Council should complete and submit the bottom half of this form to the Host Entity Team Chairperson via one of the following methods:
o Email:
o Postal mail:
o Drop-off at the Host Entity Office
Upon receipt of your appeal, the Host Entity Team will review the documents related to your admission denial or disciplinary action along with your appeal documentation. If warranted, you will be asked to speak to the Host Entity Team to answer any questions they might have. After discussion, the Host Entity Team will vote whether to uphold or revise the decision. If the decision is revised, a new agreement will be discussed with you and any involved parties. A written response to your appeal will be returned to you within 48 hours of the Host Entity Team meeting.

If you have questions regarding this appeal form or the appeal procedure, please contact your Lead Advocate or the Host Entity Team Chairperson, NAME at XXX-XXX-XXXX. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MSC Notice of Appeal
Name of Person Appealing Decision:

Type of Decision Being Appealed: [ ] Admission Denial [ ] Disciplinary Action Reason for Appeal (check all that apply):
[ ] New or missing information now available (describe below) [ ] Decision violates policies and procedures outlined in MSC Operations Manual (describe below) [ ] Applicant wishes to propose an agreement to address disqualifying behavior or circumstance (describe below)
Please provide additional information about your reason for appeal:

Packet Pg. 144 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 35 APPENDIX F: RESIDENT RIGHTS AND RESPONSIBILITIES (REF: #5.I-J) All incoming Residents are required to review these rights and responsibilities and agree to uphold them in writing.

Resident Rights:

1. Residents have the right to be treated with dignity and respect;

2. Residents have the right to privacy within the constrictions of the MSC environment;

3. Residents have the right to be treated with cultural sensitivity;

4. Residents have the right to self-determination in identifying and setting goals;

5. Residents will receive services only in the context of a professional relationship based on valid, informed consent;

6. Residents should be clearly informed, in understandable language, about the purpose of the services being delivered, including residents who are not literate and/or have limitedEnglish proficiency;

7. Residents have the right to privacy and have information about when private information will be disclosed, to whom and for what purpose, as well as the right to deny disclosure, unless disclosure is required by law;

8. Residents have the right to reasonable access to records concerning their involvement in the program.

Resident Responsibilities:

1. MSC Residents are required to participate in the operations and management of their site and in the process of achieving goals they set with their Case Manager.

2. Residents must abide by the MSC non-discrimination policy in their interactions with other Residents. They must show respect for the property of others and report any incidents of the theft.

3. Residents must abide by the Weapons Policy and the Drug/Alcohol Policy of the MSC.

4. Residents must abide by all site rules, including but not limited to upholding quiet hours, keeping personal and shared spaces clean and orderly, supervising pets, and ensuring that any visitors abide by site rules when in the MSC or its surrounding community.

5. Residents are required to participate regularly in Resident Council meetings to discuss ideas, share concerns, and determine solutions.

6. Residents will notify staff of any needed repairs and will not make any modifications or repairs to shelters or equipment, including but not limited to locks, lighting, and smoke detectors.

7. Residents are expected to cooperate and collaborate in the shared goal of moving all Residents toward fulfillment of their life transition and housing plans. All residents will support one another toward a positive exit into the next phase of recovery, rehabilitation, and/or permanent housing.

I have received, reviewed, and understand these Rights and Responsibilities.

Signature: Date
Packet Pg. 145 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 36 APPENDIX G: RESIDENT COMMUNITY AGREEMENT. (REF:#5.F) An MSC is a transitional community that provides residents a safe place to address the issues that led to their homelessness. Residents are expected to contribute to the governance and reinforcement of community guidelines:

I will be a positive member of this community and contribute toward making it a safe, secure, clean and pleasant place to live. Therefore I agree to the following:
a. I will have respect for myself and others regardless of ethnicity, religion, gender, sexual orientation, disability, lifestyle, or economic status. b. I will not carry a weapon, store weapons at the MSC, or act violently toward others or myself.
c. I will maintain mutual respect of others’ property and communicate any incidents of theft.
d. I will not possess or use alcohol or illegal drugs or paraphernalia on site. I will seek help to overcome destructive addictions I may have.
e. I will honor quiet hours as designated by the MSC Host Entity Team. f. I will keep my personal space clean and orderly. A small additional storage unit will be provided with each shelter. Belongings that do not fit in my shelter and storage unit will be stored off-site.
g. I will participate in the operations and maintenance of our community by working schedules hours, which may include kitchen duties, maintenance and clean up, security, toilets and hand washing stations, showers, gate monitor, etc. h. I will keep my pets on a leash unless supervised in the pet area, clean up waste and dispose of it properly. I will adhere to the pet policy. i. I will contribute to the cost of operations by monthly payments, by working within the MSC community, and/or by supporting fundraising events. j. I will attend regular resident meetings to discuss ideas, concerns, and solutions. I will abide by decisions made.
k. I will complete the application, background check, and intake process honestly. I understand that, if additional information reveals otherwise, I could be asked to leave. l. I will communicate with my Case Manager if this setting is not working for me, or if I have violated guidelines, and understand that arrangements for a more suitable program will be offered.

Resident Signature ________________________ Date __________ MSC Representative ________________________ Date __________ Packet Pg. 146 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 37 APPENDIX H: GRIEVANCE DOCUMENT (REF: #8)
Persons wishing to submit a formal complaint or grievance against a Resident, staff-person, or volunteer of the Micro-Shelter Community should complete and submit the bottom half of this form to the Host Entity Team Chairperson via one of the following methods:
o Email:
o Postal mail:
o Drop-off at the Host Entity Office
Upon receipt of your grievance, the Host Entity Team will review the documents related to your complaint. If warranted, you and other involved parties will be asked to speak to the Host Entity Team to answer any questions they might have. After discussion, the Host Entity Team will determine whether disciplinary action is warranted and how to proceed. You may be asked to participate in mediation. A written response to your complaint form will be returned to you within 48 hours of the Host Entity Team meeting.

If you have questions regarding this grievance form or the complaint procedure, please contact your Lead Advocate or the Host Entity Team Chairperson, NAME at XXX-XXX-XXXX. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MSC Notice of Written Complaint or Grievance
Name of Person Filing a Complaint:

Name of Person Against Whom Complaint is Being Filed:

Name(s) of Other Involved Individual(s):

Please describe your complaint:

Please describe previous steps you’ve taken to address this concern:

Packet Pg. 147 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 38 APPENDIX I: GRIEVANCE NOTICE (Ref: #8)

NOTICE TO ALL MSC RESIDENTS

APPEAL AND GRIEVANCE POLICY

1. In cases of admissions denial, involuntary discharge, and disciplinary actions, all Residents have the right to present their case before a neutral decision-making individual or body, up to and including the Host Entity Team.

2. When requested, Residents have the right to have an advocate present during the appeal or grievance process. Reasonable efforts will be made to coordinate with a Resident’s advocates in order to schedule meetings when the Resident’s advocate of choice is available.

3. The Host Entity Team must respond in writing to any written appeal or complaint within 48 hours of the Host Entity Team meeting in which a decision is made.

4. Residents who are involuntarily discharged from the MSC have the right to stay in the MSC until the appeal process is completed unless the Resident’s continued presence in the MSC poses a risk to the health and safety of other residents and/or staff.

5. Applicants and Residents have the right to appeal admissions denials for cause, involuntary discharge decisions, and disciplinary actions.

6. Any subsequent appeals processes beyond appeal to the Host Entity Team as provided by funding agencies or other partner organizations will be added to this notice when available.

Packet Pg. 148 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 39 APPENDIX J: EMERGENCY RESPONSE PLAN (REF: #9)
The following information must be posted in a public area in the MSC and reviewed at least monthly at MSC Resident Council meetings and with new residents upon intake.

1. Fire extinguishers and emergency evacuation routesfrom the MSC are clearly marked on the MSC Emergency Evacuation Map, which accompanies this notice.

2. In the event of an emergency evacuation of the MSC, all residents will leave the MSC and gather immediately at the front of St. James Lutheran Church to be accounted for and assisted by first responders as needed. If the situation requires evacuation to a further distance, the gathering location will be the parking lot of the Chevron north of Rt 44 on Shasta View Dr.

3. Residents are encouraged to keep a “go bag” with items such as bottled water, flashlight, whistle, personal hygiene products, prescription medication or a list of prescriptions, a cell phone charger, basic emergency pet supplies, copies of vital records, and first aid supplies. This bag should be prepared at all times in case of an emergency evacuation from the MSC. Residents may request assistance from the MSC Safety Committee in preparing a bag.

4. The highest-ranking volunteer on site at the MSC at the time of an emergency will be considered the leader of the emergency response until a higher-ranking volunteer or staff person arrives. If no staff person is on site at the time of the emergency, the chairperson of the MSC Resident Council will take the leadership role. This leader is responsible for gathering all evacuees, calling 9-1-1 if needed, and assessing and responding to injuries of any residents or volunteers until help arrives. Residents interested in training for basic emergency response will be supported in this effort.

5. The MSC will install and maintain signage indicating the direction of exits from the gated MSC area.

6. The MSC Safety Committee will conduct one fire drill and one shelter-in-place exercise on, at minimum, a bi-monthly basis. These drills should include all current residents of the MSC and several volunteers or staff members on a rotating basis.

7. The Host Entity Team or its designee will maintain an updated list of current residents’ names, phone numbers, potential emergency support needs, and pet names and types for use in an emergency. Copies of this list, along with an accurate map of the MSC, will be kept in a secure but accessible location for reference during an emergency response.

8. At least one resident should be trained in locating and turning off utilities in the event of an emergency, especially gas or propane lines, if any.

9. In the event of a large-scale emergency like an earthquake, all residents will attempt to contact their lead advocate to report their safety status and location. If phone lines are down, residents should gather at St. James Lutheran Church if able or report to the nearest Red Cross shelter and register with their Reunification program so that leaders of the MSC can find them.

Packet Pg. 149 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 40 APPENDIX K: PET OWNERSHIP AGREEMENT (REF: #12)
Micro-Shelter Community Pet Ownership Agreement
Pet ownership is often an important part of the development of social and economic mobility for individuals who have previously experienced homelessness. This MSC makes reasonable accommodations for pet owners who reside at the MSC. Upon intake, Residents with pets must review and sign the following agreement. Current residents will typically be prohibited from adopting new pets after intake, but exceptions can be made in consultation with case managers, lead advocates, and the Resident Council.

The MSC will:
- Provide safe and clean drinking water at the MSC.
- Assist the Resident in meeting licensing, vaccinating, and spay/neuter requirements as needed.
- Monitor the behavior of pets to ensure the safety of all Residents and staff.

The pet owner will:
- Care for the basic needs of the pet, including provision of adequate water, food, and shelter.
- Administer all regular medications to their pets.
- Pursue licensing, vaccinations, and spaying/neutering of their pet as needed. - Handle or touch only their own pets unless given permission by the owner. - Leash or kennel their pet at all times unless in an enclosed pet area. - Report any incidents involving aggressive animals, including their own, to the Host Entity Team.
- Pursue proper training of all pets in order to avoid removal of the pet due to excessive nuisance or danger to others. Owners are responsible for preventing pets from trespassing in other Resident’s private space, excessive noise-making, and other sources of nuisance. - Place the pet into the care and supervision of another willing Resident or staff person when the Resident is off-site without the pet.
- Clean up all solid waste from their pet and properly dispose of it. - Abide by any decisions made by the Host Entity Team to remove the pet from the MSC due to chronic aggressive behavior or nuisance.

I have reviewed and agree to abide by these regulations regarding my pet(s).

Signature of Resident/Owner:

Name(s) of Pet(s):

Packet Pg. 150 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 41 APPENDIX L: NOTICE OF PRIVACY PRACTICES (REF: 5.I.i) This notice describes how information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Your information is personal, and the MSC team is committed to protecting it. Your information is also very important to our ability to provide you with quality services and to comply with certain laws.

How we may use and disclose your information:
- MSC partners and agencies may use or disclose your information to other personnel of the MSC or its partner agencies in order to coordinate your care. - We may use and disclose your information to recommend service options or alternatives that may be of interest to you.
- We will use and disclose information when required by federal, state, or local law or regulation.
- We may use and disclose your information when necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person. This could include disclosure of your information to the appropriate governing authority if we believe you have been the victim or perpetrator of abuse, neglect, or domestic violence if such disclosure is required by law.

Your rights regarding your information:
- You have the right to inspect and obtain copies of your information from our records. If you feel that your information is incorrect or incomplete, you may submit a written request to your case manager. This request will become part of your record. - You have the right to request additional restrictions when disclosing your information. This request must be made in writing and include what information you want to limit, the type of limitation, and to whom you want the limitation to apply. Reasonable effort to accommodate these requests will be made as allowed by federal, state, and local law and the policies and procedures of the MSC.

Your responsibilities:
- You agree to keep private any information you overhear in or around the MSC related to another Resident’s health diagnosis, concerns, or complications, substance use issues, mental health concerns, family concerns, etc.
- You agree to share information with your case manager and Lead Advocate that is pertinent to your care, recovery process, and the goals you have set for yourself.

I acknowledge that I have received and reviewed this Notice of Privacy Practices and agree to abide by it.

Resident Signature Date:

Packet Pg. 151 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 42 APPENDIX M: ABUSE REPORTING DOCUMENT (REF: #8.B)
Part of living in community is helping to keep each other safe and hold each other accountable for appropriate behavior and treatment of others. If you have witnessed or suspect that an MSC Resident, staff-person, or volunteer has been the victim of perpetrator of sexual, emotional, or verbal abuse, please complete this document and submit it to the Host Entity Team Chairperson via on of the following methods:
o Email:
o Postal mail:
o Drop-off at the Host Entity Office
Please note that any adult caregivers to elderly persons are considered Mandated Reporters in the state of California and are therefore required by law to report any witnessed or suspicion of abuse.

If you have questions regarding this abuse reporting form or your legal obligations, please contact your Lead Advocate or the Host Entity Team Chairperson, NAME at XXX-XXX-XXXX. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MSC Report of Suspected or Known Abuse of or by a Resident, Staff-person, or Volunteer Name of Person Filing Report:

Name(s) of Suspected/Known Victim(s) if known:

Name(s) of Suspected/Known Perpetrator(s) if known:

Please describe the incident:

Packet Pg. 152 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 43 APPENDIX N: MSC DRUG/ALCOHOL AGREEMENT (REF:#14.B)
In order for Residents to begin their transition to permanent housing, alcohol and illegal drugs will not be allowed on-site at MSCs. Upon intake, new Residents must review and sign the following agreement:
- Residents will not smoke indoors or within 20 feet of MSC facilities. A designated smoking area and disposal receptacle will be provided.
- Residents may not possess, use, or distribute alcohol or illegal drugs on the MSC premises.

If alcohol or drugs are found, the Resident will be given the opportunity to dispose of the prohibited substance. A single violation of this policy cannot be a reason for involuntary discharge unless the violation compromises the health or safety of other Residents or staff.

Multiple violations of this policy may be used as grounds for involuntary discharge. - Residents returning to the MSC under the influence of alcohol or illegal drugs will not be subject to disciplinary action as long as they do not disrupt the community. Residents will be encouraged to participate in drug/alcohol rehab programs as part of their recovery plan. - Admission, discharge, and service restriction policies must not be based on substance use or possession alone unless as noted above for multiple violations. - Drug testing of residents is prohibited unless the testing is part of an agreed upon treatment plan with the resident. Submission to drug testing cannot be a requirement for residency, and refusal to participate in drug testing cannot be the basis for involuntary discharge. - Noncompliance with treatment or containment measures that endangers other residents may be cause for discharge.
- Residents who are under the care of a licensed physician and have been prescribed controlled substances must notify the MSC Host Entity Team of their possession of these drugs and are responsible to securely lock these substances in their private storage at all times to prevent theft.

Illegal sharing of controlled substances with other Residents could be grounds for involuntary discharge.

I have reviewed the above policies and had opportunity to discuss and ask questions about it. I understand the policies and agree to abide by them during my time as a Resident of the MSC.

Resident Name:

Resident Signature:

Signature of Intake Official:

Date:

Packet Pg. 153 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 44 APPENDIX O: SAMPLE HOUSEKEEPING AND MAINTENANCE PLAN (REF: #9.N) MSC HOUSEKEEPING PLAN, WEEK OF MAY 14

TASK ASSIGNED PERSON COMPLETION INTIALS
Daily Restroom Check: wipe
down sinks and counters,
check and replenish paper
supplies, clean toilet bowl
Monday _____
Tuesday _____
Wednesday _____
Thursday _____
Friday _____
Saturday _____
Sunday _____
Bi-Weekly Kitchen Clean-up:
scour sink, wipe and sanitize
counters and tables, clean
refrigerator, notify Residents
of expired food in fridge, wipe
inside and outside of
microwave, sweep common
area floors
Monday _____
Thursday _____
Property and Garden Care:

Pick up any loose trash on the
ground inside or outside the
fenced MSC, empty common
trash cans into church
dumpster, water shared
garden areas, wipe debris from
park benches, sweep outdoor
pathways
Monday _____
Thursday _____
Saturday _____

MSC MAINTENANCE PLAN, MONTH OF JULY

TASK ASSIGNED PERSON COMPLETION INITIALS
Bi-Monthly Safety Check:
visual inspection of electrical
outlets and lighting in common
areas, visual inspection of gate
function and exterior fence
integrity, check for presence
and function of emergency
1st week of the month _____
Packet Pg. 154 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 45 materials in the emergency
area (including cell phone,
emergency phone numbers,
fire extinguisher, evacuation
plan, etc)
3rd week of the month _____
Evacuation Drill One time per month _____
Monthly Facility Check: visual
inspection of facilities and
grounds looking for decay,
pests, and repair needs
One time per month _____
Packet Pg. 155 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site) 46 APPENDIX P: DONATED FOOD SAFETY STANDARDS AGREEMENT (#10.B) Thank you for your willingness to support our Micro-shelter Community with donations of prepared food! In order to ensure the safety of the food provided to our Residents and other participants, we ask that you review and sign the following food preparation guidelines:

1. Ensure food preparation surfaces, dishes, and utensils are clean and in good condition.

2. Check supplies to ensure food is packaged safely, at the correct temperature, not expired, and is clean and undamaged.

3. Ensure that raw and ready-to-eat foods are stored and handled separately. Raw meat, poultry, and fish should be stored below ready-to-eat food in a clearly distinguishable part of the refrigerator and in covered containers. Do not reuse plates or containers that have held raw meat.

4. Make sure food is cooked and prepared properly and is kept covered to help prevent contamination. Beef, veal, lamb, roasts, and chops should be cooked to 145°F. Pork and ground beef should be cooked to 160°F. Poultry should reach a safe minimum internal temperature of 165°F.

5. Use good hygiene when preparing and serving food. Wash hands, use gloves, secure jewelry, and cover or pull back hair.

6. Provide notification to MSC leaders of the presence of any common allergens in dishes you donate.

7. Ensure that hot food is kept at at least 140°F and cold food is kept at approximately 40°F. No food should be left at room temperature for more than two hours. Food left out for more than two hours should be discarded.

I, , have read and reviewed these food safety standards and agree to abide by them for the safety of the participants in our Micro-shelter Community.

Signature: Date:

Phone number: Email:

Packet Pg. 156 Attachment: 2022-04-04 Goodwater Crossing Ops Manual with appendices (4.1(b)--Goodwater Crossing Emergency Housing Site)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve a Consulting and Professional Services Agreement (Agreement) (C-2028) with the Economic Development Corporation of Shasta County (EDC) in the amount of $206,000 for Fiscal Year 2022-23; and authorize the Mayor to execute the Agreement.

Fiscal Impact
Funding under the Consulting and Professional Services Agreement (Agreement) for Fiscal Year (FY) 2022-23 is $206,000. As approved in the City of Redding’s (City) FY 2022-23 Budget, $111,000 will be paid from the General Fund and $70,000 will be paid from the Redding Electric Utility’s (REU) Economic Development Fund. In addition, from the FY 2021-22 Budget, $25,000 from REUs Economic Development Fund will be carried over to complete the funding for the Agreement.

As an additional side note, $50,000 in Community Development Block Grant funding was approved through the annual 2022-23 Action Plan for the EDC’s Microenterprise Support Program. The funds will provide scholarships to low- and moderate-income entrepreneurs for mentoring services and memberships to the Shasta Venture Hub.

Alternative Action
The City Council (Council) could direct staff to negotiate an agreement with the EDC for a different level of funding or Scope of Services. Additionally, the Council could decline to enter into an agreement with the EDC.

MEETING DATE: June 21, 2022
ITEM NO. 4.2(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation of Shasta County (C-2028).

Steve Bade, Deputy City
Manager
Packet Pg. 157
Report to Redding City Council June 16, 2022
Re: 4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation of Page 2
Background/Analysis
The EDC has historically played a key role in business retention expansion and the recruitment of new business and industry, including air service, in the Redding area. Although a significant part of that recruitment has revolved around Stillwater Business Park, the EDC has worked to facilitate the development of businesses in the region, wherever possible, in an effort to stimulate the local economy.

Under an agreement with the EDC, the City helps fund portions of the EDC’s comprehensive economic development activities. The plan is created to improve primary industry employment in Redding through the attraction of new manufacturers, the expansion and retention of existing industry, and fostering start-ups in technology and other sectors. The EDC will work closely with REU to attract and retain customers who will assist in increasing the overall system load factor for the Electric Utility. The EDC leverages public and private sector funding to accomplish an affordable, aggressive and dynamic program. A full Scope of Services under the terms of this contract is attached. Overall, the EDC will:
▪ Continue implementation of a comprehensive business attraction program that focuses on building an online network of professionals that leverages relationships with companies to market Redding and the Shasta County region.
▪ Establish new retail recruitment program with the City of Redding and NaviRetail ®, including working to thoughtfully bring new retailers to Redding with research and engaging with property owners and brokers; and identifying new hotel opportunities and locations.
▪ Assist the City to market, show, and provide information about Stillwater Business Park.

The EDC would continue to represent the City at conferences and trade shows when requested.
▪ Maintain a comprehensive and wide-ranging business expansion and retention program, helping to coordinate the variety of services available to businesses, including global trade opportunities.
▪ Build the infrastructure for an Entrepreneurial Ecosystem in the region to create successful manufacturing and technology startups leading to job creation. ▪ Provide access to vital business resources including: capital resources, workforce development, regulatory assistance, business and tax incentives, and technology. ▪ Assist the City with efforts to add airline destinations through participation in community meetings, strategic and planning conference calls, and airline headquarter meetings. ▪ Assist the City’s Redding Municipal Airport with its marketing and promotional efforts related to airline passenger services by working with the City’s Communication Team and the Convention and Visitors Bureau at the Redding Chamber of Commerce. ▪ Work with staff to increase opportunities to improve Airport amenities and appeal. ▪ Work with City staff to draft a new economic development program with specific incentives and programs to help attract, retain, and grow our local economy as part of the Economic Development Element of the General Plan update.

The City and the EDC have had a long beneficial relationship. Economic development is critical to Redding and the region, and the EDC has played an important part in attracting and retaining important job-producing businesses. Continuing this agreement will allow the EDC to continue to provide needed services in the coming year.

Packet Pg. 158
Report to Redding City Council June 16, 2022
Re: 4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation of Page 3
The agreement has been approved as to form by the City Attorney.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development - “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community”
Attachments
^EDC Agreement 2022-23
^EDC_EXHIBIT A Scope of Services 2022-23
Packet Pg. 159
Consulting and Professional Services Contract Page 1

CITY OF REDDING

CONSULTING AND PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT is made by and between the CITY OF REDDING (“City”), a municipal corporation, and SHASTA ECONOMIC DEVELOPMENT CORPORATION (“Consultant”) for a project generally described as the economic development funding agreement.

WHEREAS, the City does not have staff available to perform the services required herein thereby necessitating this Consulting and Professional Services Contract (“Contract”).

WHEREAS, pursuant to RMC §4.20.120 the City Council, or the appropriate City officials as authorized by subsection H of this section, may authorize the execution of a contract for supplies, services or equipment without any previous publication or posting of notice inviting bids or proposals when the City Council or the appropriate official finds that the contract is for personal services, including peculiar or specialized skill or ability.

WHEREAS, pursuant to RMC §4.20.120, bidding is unnecessary because the Contract services acquired herein require peculiar or specialized skill or ability.

NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:

SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide the services described in Exhibit A, attached and incorporated herein.

SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. The City shall pay Consultant for services rendered pursuant to this Contract, at the times and in the manner set forth in subsection 2 C in a total amount not to exceed One Hundred Sixty-One Thousand and No/100 Dollars ($161,000.00). This sum includes all out-of-pocket travel, lodging and incidental expenses incurred by Consultant that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be made to the Consultant for services rendered pursuant to this Contract.

B. The City shall pay Consultant for services provided through the Consultant’s contract with NaviRetail for the operation of a retail recruitment program. The Consultant shall not execute the NaviRetail contract without prior written consent of the City, which shall not be reasonably withheld. The NaviRetail contract shall include, but not be limited to, the price, scope of services, terms, schedule and objectives. The City shall pay the Consultant a total amount not to exceed Forty-Five Thousand and No/100 Dollars ($45,000) as agreed upon in the NaviRetail contract.

Packet Pg. 160 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 2
C. Consultant shall submit monthly invoices to the City for work completed to the date of the invoice. All invoices shall be itemized to reflect the employees performing the requested tasks, the billing rate for each employee and the hours worked.

1. Hourly billing rate shall conform to the following rate structure:
i. Executive/Professional Staff: $60.00 per hour
ii. Support Staff: $23.00-37.00 per hour
iii. Rates include mandated benefits and agency operating overhead.

C. All correct, complete and undisputed invoices sent by Consultant to City shall be paid within thirty (30) calendar days of receipt.

SECTION 3. TERM AND TERMINATION
A. Consultant shall commence work on or about July 1, 2022, and complete said work no later than June 30, 2023. Time is of the essence.

B. If Consultant fails to perform its duties to the satisfaction of the City, or if consultant fails to fulfill in a timely and professional manner its obligations under this Contract, then the City shall have the right to terminate this Contract effective immediately upon the City giving written notice thereof to Consultant. If termination pursuant to this subdivision is given to Consultant and a court of law later determines that the Consultant was not in default or the default was excusable, then the notice of termination provided for in this termination shall be deemed to have been given without cause pursuant to Subdivision C of this Section.

C. Either Party may terminate this Contract without cause on thirty (30) calendar days’ written notice. Notwithstanding the preceding, if the term set forth in Section 3 A. of this Contract exceeds ninety (90) calendar days in duration, Consultant’s sole right to terminate shall be limited to termination for cause.

D. Consultant hereby acknowledges and agrees that the obligation of the City to pay under this Contract is contingent upon the availability of the City’s funds which are appropriated or allocated by the City Council. Should the funding for the project and/or work set forth herein not be appropriated or allocated by the City Council, the City may terminate this Agreement by furnishing at least thirty (30) calendar days’ written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be entitled to a remedy of acceleration of payments due over the term of this Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this Section.

E. In the event that the City gives notice of termination, Consultant shall promptly provide to the City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Consultant pursuant to this Packet Pg. 161 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 3
Contract. The City shall have full ownership, including, but not limited to, intellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.

F. In the event that the City terminates the Contract, the City shall pay Consultant the reasonable value of services rendered by Consultant pursuant to this Contract; provided, however, that the City shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Contract. Consultant shall, no later than ten (10) calendar days after termination of this Contract by the City, furnish to the City such financial information as in the judgment of the City’s representative is necessary to determine the reasonable value of the services rendered by Consultant.

G. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party’s failure to perform each obligation required by this Contract.

SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. The City shall make its facilities accessible to Consultant as required for Consultant’s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.

B. Pursuant to the City’s business license ordinance, Consultant shall obtain a City business license prior to commencing work.

C. Consultant represents and warrants to the City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultant represents and warrants to the City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Consultant to practice its profession.

D. Consultant shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow the City to exercise discretion or control over the professional manner in which Consultant performs under this Contract; provided, however, that the services to be provided by Consultant shall be provided in a manner consistent with the professional standards applicable to such services.

The sole interest of the City is to ensure that services are rendered and performed in a competent, efficient and satisfactory manner. Consultant shall be fully responsible for payment of all taxes due to state and federal governments which would be withheld from compensation if Consultant were a City employee. The City shall not be liable for deductions for any amount for any purpose relating to Consultant’s compensation. Consultant shall not be eligible for coverage under the City’s Packet Pg. 162 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 4
workers’ compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit. No party shall be the agent of, or have a right or power to bind, the other Party without its express written consent.

E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

F. No portion of the work or services to be performed under this Contract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Consultant may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of the City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Consultant shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as the City’s Risk Manager shall determine to be necessary.

G. Consultant, at such times and in such form as the City may require, shall furnish the City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.

H. Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by the City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of the City. Consultant shall retain such records for three (3) years after the expiration of this Contract, unless prior permission to destroy them is granted by the City.

I. Consultant shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Consultant’s profession. All products of whatsoever nature which Consultant delivers to the City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.

J. All completed reports and other data or documents, or computer media including diskettes, and other materials provided or prepared by Consultant in accordance with this Contract are the property of the City, and may be used by the City. The City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Packet Pg. 163 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 5
Consultant. The City shall release, defend, indemnify and hold harmless Consultant from all claims, costs, expenses, damage or liability arising out of or resulting from the City’s use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Consultant, except for use by the City on those portions of the City’s project for which such items were prepared.

K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Consultant shall comply with all requirements of the Political Reform Act (Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant’s economic interest, and 2) if required by the City Attorney, Consultant shall file financial disclosure forms with the City Clerk.

SECTION 5. INSURANCE
A. Unless modified in writing by the City’s Risk Manager, the Consultant shall maintain the following noted insurance during the duration of the Contract:

Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers’ Compensation and Employers’ Liability X
Professional Liability (Errors and Omissions) X
(Place an “x” in the appropriate box)
B. Coverage shall be at least as broad as:

1. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;

2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;

3. Statutory Workers’ Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation Packet Pg. 164 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 6
in favor of City, its elected officials, officers, employees, agents and volunteers;

4. Professional Liability (Errors and Omissions) Insurance, appropriate to Consultant’s profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.

C. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claims administration and defense expenses.

D. The General Liability shall contain or be endorsed to contain the following provisions:

1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Consultant; premises owned, leased or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.

The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.

2. The insurance coverage of Consultant shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

3. Coverage shall state that the insurance of Consultant shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Consultant agrees that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days’ prior written notice has been given to City.

5. Endorsements should be provided on standard ISO forms appropriate to job.

Primary and Additional Insured endorsements must be provided and are separate from the certificate.

Packet Pg. 165 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 7
E. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-VII.

F. Consultant shall designate the City of Redding as a Certificate Holder of the insurance. Consultant shall furnish the City with certificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnished to: Risk Management Department, City of Redding, 777 Cypress Avenue, Redding, CA 96001. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City’s Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been provided, or not been provided in a timely manner.

G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval of said insurance by the City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification.

H. If any policy of insurance required by this Section is a “claims made” policy, pursuant to Code of Civil Procedure § 342 and Government Code § 945.6, Consultant shall keep said insurance in effect for a period of eighteen (18) months after the termination of this Contract.

I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Consultant shall immediately notify the City’s Risk Manager by telephone at (530) 225-4068. No later than three (3) calendar days after the event, Consultant shall submit a written report to the City’s Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Consultant’s insurance company; and 4) a detailed description of the damage and whether any City property was involved.

SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782.8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be Packet Pg. 166 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 8
subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by law, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney’s fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

C. In the event of concurrent negligence of the Consultant and City, its elected officials, officers, employees, and agents the liability for any and all claims for injuries or damages to persons and/or property shall be apportioned under principles of comparative negligence as presented established in the State of California.

D. The Consultant’s obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant’s inability to evaluate liability. The Consultant shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City.

If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to the City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Consultant herein.

E. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Contractor.

F. The City shall have the right to approve or disapprove the legal counsel retained by Consultant pursuant to this Section to represent City’s interests. The City shall be reimbursed for all costs and attorney's fees incurred by the City in enforcing the obligations set forth in this Section.

SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES Packet Pg. 167 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 9
A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law, and any action brought by either party to enforce any of the terms of this Contract shall be filed in the Shasta County Superior Court. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.

B. This document, including all exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by the City and Consultant. No verbal agreement or conversation with any official, officer, agent or employee of the City, either before, during or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract.

C. No covenant or condition to be performed by Consultant under this Contract can be waived except by the written consent of the City. Forbearance or indulgence by thje City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by the Consultant of said covenant or condition is complete, the City shall be entitled to invoke any remedy available to the City under this Contract or by law or in equity despite said forbearance or indulgence.

D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing, and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.

F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, Packet Pg. 168 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 10
and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.

G. In the event of a conflict between the term and conditions of the body of this Contract and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by the City shall prevail over those prepared by Consultant.

SECTION 8. SURVIVAL
The provisions set forth in Sections 3.E., 3.F., 4.E., 4.H., 4.J., 5, 6, 7.A., 7.B., 7.D., and

7.G. of this Contract shall survive termination of the Contract.

SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal, state and local governments.

B. In the performance of this Contract, Consultant shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or non-membership in any organization. Consultant shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or non-membership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training.

SECTION 10. REPRESENTATIVES
A. The City’s representative for this Contract is Steve Bade, Deputy City Manager, telephone number 530.245.7129 or [email protected]. All of Consultant’s questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.

B. Consultant’s representative for this Contract is Todd Jones, President telephone number 530.224.4920 or [email protected]. All of the City’s questions pertaining to this Contract shall be referred to the above-named person.

C. The representatives set forth herein shall have authority to give all notices required herein.

Packet Pg. 169 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 11
SECTION 11. NOTICES
A. All notices, requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10 and delivered by facsimile, with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:

To City:

Steve Bade, Deputy City Manager
City of Redding
777 Cypress Avenue
Redding, CA 96001
To Consultant:

Todd Jones, President
Shasta EDC
777 Auditorium Drive
Redding, CA 96001
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.

C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.

SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.

B. When the Mayor is signatory to this Contract, the City Manager and/or the Deputy City Manager having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Consultant or otherwise substantially change the nature or scope of the services provided herein.

SECTION 13. DATE OF CONTRACT
The date of this Contract shall be the date it is signed by the City.

Packet Pg. 170 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation Consulting and Professional Services Contract Page 12
IN WITNESS WHEREOF, City and Consultant have executed this Contract on the days and year set forth below:

CITY OF REDDING,
A Municipal Corporation
Dated: ____________, 2022 _______________________________ ___________________________
KRISTEN SCHREDER, Mayor
ATTEST: APPROVED AS TO FORM:

BARRY E. DeWALT
City Attorney
_____________________________ _________________________________ PAMELA MIZE By:

City Clerk

CONSULTANT

SHASTA ECONOMIC DEVELOPMENT

CORPORATION
Dated: ____________, 2022 _________________________________ By: TODD JONES
Tax ID No.: 94-1417261
Attachments:

Exhibit A (Scope of Services)
Packet Pg. 171 Attachment: ^EDC Agreement 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Development Corporation

EXHIBIT A

SCOPE OF SERVICES
The 2022-23 Consulting and Professional Services Agreement between the City of Redding and the Shasta Economic Development Corporation (EDC) will fund portions of the EDCs comprehensive economic development activities. This plan is created to improve primary industry employment in Redding through the attraction of new industry, the expansion and retention of existing industry, and fostering start-ups in technology and primary industry. The EDC will work closely with City staff (City Manager’s Office, Public Works and REU) to attract and retain businesses and specifically, the EDC will work closely with REU to attract and retain customers who will assist in increasing the overall system load factor for the electric utility.

The EDC leverages public and private sector funding to accomplish an affordable, aggressive and dynamic program.

EDC Business Plan Element Descriptions
Company Recruitment
Development of a comprehensive business attraction program which focuses on the following:

1. Establish new retail recruitment program with the City of Redding and NaviRetail ®. a. Work to thoughtfully bring new retailers to Redding with research and engaging with property owners and brokers.
b. Identify new hotel opportunities and locations.

2. Continue to build an online network of Corporate Real Estate VP’s, Site Selectors and Commercial Realtors, that we can leverage relationships with to find companiesto market the region to.

3. Continue to be active with the following professional associations:
o Innovating Commerce Supporting Communities (ICSC)
o California Association for Local Economic Development (CALED) o International Economic Development Council (IEDC)

4. Continue to refine our target profile of companies whose needs align with the resources available in the Shasta region.

5. Conduct direct company prospecting visits.

6. Leverage the networks of our existing businesses to develop new prospects.

7. Work with local real estate brokers to understand local availability, needs, and off-market assets.

8. Local Marketing: In recognition that much of our lead creation comes from local connections we will continue to expand our local electronic marketing to keep the community aware of the EDC and the awareness that this is a community project.

Packet Pg. 172 Attachment: ^EDC_EXHIBIT A Scope of Services 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic Stillwater Business Park

Assist the City and their contracted representative in marketing the lots to prospective companies, to include the following:

1. To work with City staff in support of their marketing of Stillwater Business Park.

2. Ensure that Stillwater is marketed to local companies that are looking to expand.

3. To assist in the creation of necessary marketing materials

4. To make available all data bases and client lists for Stillwater prospecting.

5. To attend and assist in marketing presentations when required.

6. To include Stillwater information in all marketing materials when appropriate.

7. To represent the City at appropriate conferences when requested.

8. To be available to show or tour Stillwater when requested. To be a resource to prospects needing further information on the region. To be a resource to the City during contract negotiation and escrow.

9. To work with companies looking to expand to Stillwater Business Park as a liaison with City Staff, ensuring communication is consistent and projects are streamlined.

Business Retention and Expansion

The EDC will work to ensure the retention and expansion of existing primary industries by maintaining or expanding their connection with a network of resources, focusing on the following:

1. Coordinate a menu of services available to existing businesses from our Shasta County economic partners – labor, finance, technology, local government.

2. Continue to keep in contact with and monitor manufacturers to assess regional economic change and identify needs.

3. Maintain relationships and leverage resources with local business groups such as Chamber of Commerce, Shasta Builders Exchange, Shasta Association of Realtors and Shasta Cascade Wonderland Association, and Visit Redding.

4. Attend IEDC conferences focusing on topics of interest to our area, to study what other EDC’s are doing to stay competitive in business retention and attraction.

5. Continue to work with Workforce development partners such as Smart Workforce Resource Center, Shasta College, and others to ensure workforce programs are communicated to local businesses.

6. Work with the Governor’s Office of Business and Economic Development (Go-Biz) to ensure programs are aligning with the needs of Shasta County and help local businesses take advantage of opportunities available to them.

EntrepreneurialDevelopment
Build the infrastructure for an Entrepreneurial Ecosystem in our region to create successful manufacturing and technology startups, leading to job creation, by focusing on the following:

1. Continue to develop and refine a start-up development program by identifying support resources already available and developing resources needed.

2. Recruit remote workers as a way to grow tech industry recruitment.

3. Identify and connect with entrepreneurs and start-ups by holding networking events.

Packet Pg. 173 Attachment: ^EDC_EXHIBIT A Scope of Services 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic

4. Connect start-ups with mentors and investors by holding pitch events.

5. Monitor and maintain communication with local Angel Group.

6. Work to expand the participation – and entrepreneurial success – of startup businesses in the Shasta Venture Hub.

7. Develop and maintain start-up communication program – newsletter, Facebook

8. Develop a state and national start-up attraction plan to market Shasta County as entrepreneur and remote worker friendly.

9. Measurement of progress – Annual event showcasing new start-ups and expansions.

10. Continue holding annual Redding Venture Conferences.

Competitive Vitality
Maintain maximum competitiveness for our region by ensuring business has access to the resources to help them thrive. These resources include:

1. Better “Brand” and market Redding to help attract talent and business to the area by establishing Redding as a great place to live, work, and do business.

2. Capital Resources: Maintain a pool of financial resources such as SBA and Revolving fund financing, local banks and entrepreneurial funds

3. Workforce Development: Insure that there is an adequate supply of skilled workers by coordinating local educational institutions with businesses to develop training initiatives.

4. Regulatory Assistance: Assist companies with all levels of government regulatory needs by maintaining strong relationships with state and federal governing offices and local jurisdiction department heads.

5. Business and Tax Incentives: Monitor and maintain a data base of incentives and tax rebates and ensure businesses are aware of these incentives. Work to streamline incentives in attempt to assist in decision making for business retention, expansion and attraction.

6. Work collaboratively with Redding Electric Utility on marketing plans to drive economic development.

7. Technology: Identify the technology infrastructure that is in place and work toward expanding that infrastructure to meet the needs of existing companies in the future.

8. Special Projects: Invest in community projects, programs and studies that support EDC’s goals including working with Public and Private sectors to bring additional sites into production, enhancing air service and assisting jurisdictions in obtaining and implementing economically based grants.

Airline Passenger Service Enhancement

1. Assist the City of Redding/Redding Municipal Airport staff with efforts to add airline destinations through participating in community meetings, strategic and planning conference calls and airline headquarter meetings.

2. Assist the City of Redding/Redding Municipal Airport with its marketing and promotional efforts related to airline passenger services working with the City of Redding’s Communication Team and the newly operated Convention and Visitors Bureau at the Redding Chamber of Commerce.

3. Assist Redding Municipal Airport staff with the planning, management, and execution of Packet Pg. 174 Attachment: ^EDC_EXHIBIT A Scope of Services 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic marketing pursuant to the Small Community Air Service Development Plan grant in support of United to Denver.

4. Help procure Market Revenue Guarantee (MRG) funds for the Redding to Denver flight or other flights as necessary.

5. Work with staff to increase opportunities to improve Airport amenities and appeal.

Priority Projectsfor this Calendar Year

1. Establish new program with the City and NaviRetail ® to help better understand, adapt, and recruit for new retail opportunities in the City.

2. Work with City Staff to draft a new economic development program with specific incentives and programs to help attract, retain, and grow our local economy as part of the economic development element of the general plan update.

3. Work with Public Works to finalize and help implement the Airport Strategic Plan and Land Use Update.

4. Support development of broadband in the City of Redding. Track the addition of new City of Redding internet services in all city jurisdictions, as well as the activities of any other broadband company planning to deploy higher speed networks in Redding. Assist with marketing those enhance capabilities as part of our Business Recruitment, Retention and Expansion activities.

5. Assess and target the opportunity to bring more back-office and professional services to the City of Redding.

6. Work with Go-Biz to aggressively work with offsite manufacturers and secondary forest product companies coming to the City of Redding especially how it relates to how it can help offset the Housing Crisis in California.

7. Retain inventory of industrial sites available in the City of Redding and identify owners that would be willing to sell.

8. Work to establish a brownfield program for the area to identify and help develop industrial sites.

Deliverables:

1. City of Redding Economic Development Element.

2. Brownfields Program

3. Increased Air Service with Redding Airport

4. Retail Recruitment Program
Packet Pg. 175 Attachment: ^EDC_EXHIBIT A Scope of Services 2022-23 (4.2(a)--Consulting and Professional Services Agreement with the Economic

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve the City of Redding Shelter Crisis Action Plan.

Fiscal Impact
There is no fiscal impact related to the Shelter Crisis Action Plan (Action Plan).

Alternative Action
The City Council (Council) could choose to modify the Action Plan, or the Council could choose not to approve the Action Plan and provide additional direction to staff.

Background/Analysis
California Government Code Section 8698 allows the governing body of a City to declare a Shelter Crisis when a significant number of persons are without the ability to obtain shelter, resulting in a threat to their health and safety. On June 15, 2021, the City Council adopted a resolution declaring that the City of Redding has a shelter crisis. Following this declaration, the Council approved two Ordinances (2637 and 2638), thereby amending Redding Municipal Code (RMC) Chapter 18.17.020 (Temporary Uses Exempt from Permits) and RMC Chapter 16.02.010 and Chapter 16.03.010 relating to establishing the criteria for permitting emergency housing sites and the operation of the same during a declared Shelter Crisis.

Pursuant to California Government Code Section 8698 and RMC Chapter 18.17.020, subsection M., 14, the City Manager shall, no later than July 1st of the year following the declaration of a shelter crisis, develop a plan to address the shelter crisis, which shall include the development of homeless shelters and permanent supportive housing as well as onsite supportive services.

MEETING DATE: June 21, 2022
ITEM NO. 4.2(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.2(b)--Shelter Crisis Action Plan
Steve Bade, Deputy City
Manager
Packet Pg. 176
Report to Redding City Council June 14, 2022
Re: 4.2(b)--Shelter Crisis Action Plan Page 2
Staff developed the subject Action Plan to meet the requirements of Government Code Section 8698, which will serve as a guide to assist the unsheltered population within our community.

Pursuant to the Government Code 8698.4 (a)(6), the results realized through the Action Plan will be reported annually by January 1st of each year. Staff will present a report to the Council in December 2022 and submit the City’s first report to the corresponding State of California Senate and Assembly Committees by January 1, 2023.

Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Attachments
^Shelter Crisis Action Plan
Previous Staff Report - 06-15-21
Resolution 2021-077
Packet Pg. 177

CITY OF REDDING

SHELTER CRISIS ACTION PLAN
California Government Code Section 8698, et seq., allows the governing body of a city to declare a Shelter Crisis when a significant number of persons are without the ability to obtain shelter, resulting in a threat to their health and safety.

The 2020 Shasta County Point‐in‐Time Report provided that four hundred fifty‐four (454) individuals within the City of Redding “(“City”), including veterans, women, children, individuals with disabilities, senior citizens, and other vulnerable groups, are experiencing unsheltered homelessness within the City. Many of those unable to obtain shelter reside on the streets, in alleys and doorways, along the Sacramento River and its tributaries, and in unlawful encampments throughout the City. These individuals lack adequate sanitary facilities and are at risk from theft, crime, and extreme weather conditions, these conditions threaten the health and safety of the unsheltered population and likewise threaten the public health and safety of the public at large, contribute to a draw on public resources, and threaten the environmental health of the City’s waterways.

In June 2021, the City Council adopted a resolution declaring that the City of Redding has a shelter crisis.  A shelter crisis proclaimsthat a significant number of people are without the ability to obtain shelter.  Following this declaration, the Council approved two Ordinances (2637 and 2638) thereby amending Redding Municipal Code (RMC) Title 18 (Zoning), Chapter 18.17, subsection 18.17.020 (Temporary Uses Exempt from Permits) and RMC Title 16, Chapter 16.02, subsection 16.02.010 and Chapter 16.03, subsection 16.03.010 relating to establishing the criteria for permitting emergency housing sites and the operation of the same during a declared Shelter Crisis.

With the declaration of a shelter crisis and the City enacting the provisions of RMC Section

18.17.020 and portions of Title 16, these actions allow organizations within the City to request permits issued by the City Council to set up and operate an Emergency Housing Site as defined in the RMC and in Appendix O of the California Building Code.  The Emergency Housing Sites will provide low barrier, sanitary shelter for up to 10 months, for those experiencing homelessness.

Wrap‐around supportive services will be provided to the occupants of the Emergency Housing Sites with the goal of moving those individuals into permanent housing.

Pursuant to California Government Code Section 8698 and RMC Chapter 18.17.020, subsection M., 14, the City Manager shall, not later than July 1st of the year following the declaration of any shelter crisis, develop a plan to address the shelter crisis which shall include the development of homeless shelters and permanent supportive housing as well as onsite supportive services.

The implementation of Emergency Housing Sites within the City of Redding provides a resource to address the crisis of the unsheltered by creating housing facilities offering short‐term shelter bridging the gap to transitional or permanent housing.  Considering Emergency Housing Sites Packet Pg. 178 Attachment: ^Shelter Crisis Action Plan (4.2(b)--Shelter Crisis Action Plan) will play an important role in addressing unsheltered needs within our community, staff developed the following Action Plan:

I. DEVELOP CITY INTERNAL PROCESS
a. City Manager’s Office – Program Administration
i. Application Process
ii. City Property Analysis
iii. Emergency Housing Site Permit Approval
iv. Communicate Progress to City Council and Community
b. Emergency Sleeping Cabin Approval
i. Building Official
ii. Fire Marshal
iii. Pallet
iv. CHYBA
c. Site Development
i. Permit Process Checklist
ii. Internal Team (Development Services, Fire, Public Works, REU, Housing and RPD)
d. Operations and Services Plan
i. Administrative Guidelines
ii. Guide, Advise and Monitor Operations and Services Plans iii. Collect Annual Report from each Emergency Housing Site

II. BUILD CAPACITY AND PARTNERSHIPS
a. Identify Funding Resources
b. Establish Partnerships
i. Non‐Profits (St. James, GNRM, United Way)
ii. CIRT
iii. Support Services
iv. Continuum of Care
c. Collect Data
d. Seek new capital and service funding opportunities
III. HOUSING RESOURCES
a. Emergency
i. City Property
ii. Private Property
b. Transitional
i. Participate with the Housing Inventory Count and identify available bed within our community.
ii. Facilitate partnerships that improve the number of beds available in our community.

Packet Pg. 179 Attachment: ^Shelter Crisis Action Plan (4.2(b)--Shelter Crisis Action Plan) c. Permanent
i. Tax Credit Developments
ii. CDBG‐DR‐MHP
iii. Pursue other federal and state funding sources.

IV.   REGULATORY/LEGISLATIVE
a. Annual Report
i. The total number of residents in homeless shelters within the city, county, or city and county.
ii. The total number of residents who have moved from a homeless shelter into permanent supportive housing within the city, county, or city and county.
iii. The estimated number of permanent supportive housing units. iv. The number of residents who have exited the system and are no longer in need of a homeless shelter or permanent supportive housing within the city, county, or city and county.
v. The number and bed capacity of new homeless shelters built pursuant to this section within the city, county, or city and county. The information regarding the bed capacity shall be included in reports due by January 1, 2022, and by January 1 of each year thereafter. Bed capacity shall not include the parking vehicle capacity of a homeless shelter on a parking lot owned or leased by a city, county, or city and county specifically identified as one allowed for safe parking by homeless and unstably housed individuals.
vi. New actions the city, county, or city and county is taking under the declared shelter crisis to better serve the homeless population and to reduce the number of people experiencing homelessness.
vii. The ordinance and any associated findings adopted by the city, county, or city and county pursuant to paragraph (2).
b. Monitor federal and state legislative actions, laws and resources.

Packet Pg. 180 Attachment: ^Shelter Crisis Action Plan (4.2(b)--Shelter Crisis Action Plan)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution declaring a shelter crisis pursuant to the California Shelter Crisis Law (Government Code Section 8698 et seq.).

Fiscal Impact
There is no fiscal impact due to the declaration of a Shelter Crisis, however, there will be staff time and other nominal expenses associated with the processing of permits for Emergency Housing Sites, should they be requested
Alternative Action
The City Council may decide to not adopt the resolution and thereby not declare a shelter crisis.

Background/Analysis
California Government Code Section 8698, et seq., allows the governing body of a city to declare a Shelter Crisis when a significant number of persons are without the ability to obtain shelter, resulting in a threat to their health and safety. In addition, California Government Code Section 8698 provides that upon a declaration of a shelter crisis the provisions of any state or local regulatory statute, regulation or resolution prescribing standards of housing, health, or safety, as applied to public facilities, shall be suspended to the extent that strict compliance would in any way prevent, hinder, or delay the mitigation of the effects of the shelter crisis.

The crisis of unsheltered homelessness in Redding is one that impacts an entire community, both those experiencing homelessness and the broader community of housed residents, businesses, and neighborhoods. The 2020 Shasta County Point-in-Time Report provided that four hundred fifty-four (454) individuals within the City of Redding “(“City”), including veterans, women, children, individuals with disabilities, senior citizens, and other vulnerable groups, are MEETING DATE: June 15, 2021
ITEM NO. 9.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(b)--Consider Resolution declaring a Shelter Crisis in the City of Redding pursuant to the Shelter Crisis Law (Gov. Code Section 8698 Et. Seq.) Barry Tippin, City Manager
Packet Pg. 181 Attachment: Previous Staff Report - 06-15-21 (4.2(b)--Shelter Crisis Action Plan) Report to Redding City Council June 9, 2021
Re: 9.1(b)--Adopt Resolution Declaring a Shelter Crisis in the City of Redding Page 2 experiencing unsheltered homelessness within the City. Many of those unable to obtain shelter reside on the streets, in alleys and doorways, along the Sacramento River and its tributaries, and in unlawful encampments throughout the City. These individuals lack adequate sanitary facilities and are at risk from theft, crime, and extreme weather conditions, these conditions threaten the health and safety of the unsheltered population and likewise threaten the public health and safety of the public at large, contribute to a draw on public resources, and threaten the environmental health of the City’s waterways. Based on these factors, a crisis exists.

With the declaration of a shelter crisis, the City may enact the provisions of Redding Municipal Code (RMC) Section 18.17.020, which, when enacted along with portions of Title 16, will allow organizations within the City to request permits issued by the City Council to set up and operate an Emergency Housing Site as defined in the RMC and in Appendix O of the California Building Code. The Emergency Housing Site(s) will provide low barrier, sanitary shelter for up to 10 months, for those experiencing homelessness. Wrap-around supportive services will be provided to the occupants of the Emergency Housing Site(s) with the goal of moving those individuals into permanent housing.

Council Priority/City Manager Goals
• Public Safety - “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” • Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Resolution
Packet Pg. 182 Attachment: Previous Staff Report - 06-15-21 (4.2(b)--Shelter Crisis Action Plan) RESOLUTION NO. 2021- 077

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

DECLARING A SHELTER CRISIS PURSUANT TO THE SHELTER
CRISIS LAW ( GOV. CODE SECTION 8698 ET SEQ.)
WHEREAS, Government Code section 8698( d) provides that a " shelter crisis" is a situation in which a significant number of persons are without the ability to obtain shelter resulting in a threat to their health and safety; and
WHEREAS, the 2020 Shasta County Point -in -Time Report provided that four hundred fifty- four 454) individuals within the City of Redding "(" City"), including veterans, women, children, individuals with disabilities, senior citizens, and other vulnerable groups, are experiencing unsheltered homelessness within the City; and
WHEREAS, many of those unable to obtain shelter reside on the streets, in alleys and doorways, along the Sacramento River and its tributaries, and in unlawful encampments throughout the City; and
WHEREAS, these individuals lack adequate sanitary facilities and are at risk from theft, crime, and extreme weather conditions; and
WHEREAS, these conditions threaten the health and safety of the unsheltered population and likewise threaten the public health and safety of the public at large, contribute to a draw on public resources, and threaten the environmental health of the City' s waterways; and WHEREAS, a declaration of a " shelter crisis" provides flexibility to address the aforementioned conditions by suspending state laws which might otherwise hinder or delay a city' s ability to address the effects of the shelter crisis; and
WHEREAS, it is the intent of the City Council to limit the suspension of state law only to those areas and facilities granted a permit from the City Council to establish a emergency shelter site and that no suspension of state law shall result in any other area of the City by means of this resolution; and
WHEREAS, the City Council finds that strict compliance with state statutes and regulations may prevent, hinder, or delay the mitigation of the effects of the shelter crisis; and WHEREAS, the City Council has adopted ordinances to permit the establishment of emergency shelter sites and facilities which will mitigate the effects of a shelter crisis; MW
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THAT: 90 6 1. The recitals set forth herein are true, correct, and are adopted as findings of fact. 1 Packet Pg. 183 Attachment: Resolution 2021-077 (4.2(b)--Shelter Crisis Action Plan)

2. A shelter crisis pursuant to Government Code section 8698 et seq. exists in the City of Redding and is hereby declared.

The effective period of the shelter crisis shall commence on the effective date of Ordinance Nos. 2637 and 2638, and shall continue until such time that a resolution is adopted by the City Council terminating the shelter crisis.

4. This resolution shall not be construed as providing a property right or entitlement to any particular use of land during the duration of the shelter crisis.

5. The declaration of a shelter crisis accomplished by this resolution shall not result in the suspension of any state housing, health, habitability, planning and zoning, or safety standard or procedure established by State law in any area of the City not formally approved by resolution of the City Council in accord with the Redding Municipal Code as an emergency shelter site.

5. This resolution shall take effect on the date that Ordinance Nos. 2637 and 2638 are effective.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 15th day of June, 2021, by the following vote:

AYES: COUNCIL MEMBERS: Mezzano, Schreder, Winter, and Resner NOES: COUNCIL MEMBERS: Dacquisto
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
ATTEST:

PAMELA MIZE, City C r
l
KRISTEN SC DER, Vice Mayor
APPROVED AS TO FORM:

Y 5 AZ /"/'Z' 0 -.' 7
BARRY E. De ALT, City Attorney
2 Packet Pg. 184 Attachment: Resolution 2021-077 (4.2(b)--Shelter Crisis Action Plan)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Adopt Resolution approving and adopting the 43rd Amendment to the City Budget Resolution No. 2021-078 appropriating funds in the amount of $2,500,000 related to increased power supply costs in Fiscal Year 2021-22.

Fiscal Impact
While costs are expected to exceed the budget for power supply, Redding Electric Utility’s (REU) total Operations and Materials (O&M) expenditures are expected to be within budget for Fiscal Year 2021-22. In addition, REU’s Financial Management Policy and Whitepaper (Council Policy 1414) guidelines for reserves include an equivalent to at least 20 days’ cash for unfavorable hydroelectric conditions (approximately $6.5 million). As of March 31, 2022, REU had 136 days of cash on hand as defined in Council Policy 1414 (policy minimum is 75 days).

Therefore, REU has adequate reserves should total O&M expenditures exceed the plan.

Alternative Action
The City Council could choose not to adopt the resolution and provide further direction to staff.

Background/Analysis
Under the terms of REU’s hydroelectric power purchase contract with the Western Area Power Administration (WAPA), REU pays for the rights to approximately nine percent of Central Valley Project hydropower generation. This generation depends heavily on annual rainfall in the Northern California area, and REU must purchase additional power or natural gas fuel to replace lost hydropower deliveries during drought years. On September 7, 2021, REU shared with the City Council that a persistent drought could cost the utility up to $4 million annually. Typically, REU would have additional revenues or savings in other utility areas to compensate for a budget overage, and the matter would be resolved administratively.

MEETING DATE: June 21, 2022
ITEM NO. 4.5(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.5(a)--Budget resolution to appropriate additional funds for power supply costs in Fiscal Year 2021-22.

Nick Zettel, Interim Director
of Redding Electric Utility
Packet Pg. 185
Report to Redding City Council June 14, 2022
Re: 4.5(a)--Resolution-appropriating funds for power supply costs in FY 2022 Page 2 In January 2022, REU’s preliminary Fiscal Year 2021-22 impact analysis determined that a Council budget resolution would not be necessary as administrative budget adjustments to recognize increased retail and wholesale sales would offset the cost of replacement power.

However, the persistent drought coupled with a spike in power and natural gas prices since February 2022 due to the Russian-Ukrainian conflict has considerably impacted the power markets, which has resulted in a substantial increase in the amount and cost of replacement power. REU performed an additional analysis in May 2022, which showed power supply costs are anticipated to exceed budget, net of additional revenues, by the end of June 2022.

With substantial uncertainty surrounding the future price of power and natural gas fuel coupled with a historically low hydro delivery forecast, staff recommends increasing the Power Supply budget for the Fiscal Year 2021-22 in the amount of $2,500,000. Should power costs continue to exceed the budget in a material manner, staff may request additional appropriations during the fiscal year ending 2023.

Council Priority/City Manager Goals
This agenda item is a routine operational item.

Attachments
^Resolution
Packet Pg. 186
RESOLUTION NO. 2022-________________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 43 RD AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078
APPROPRIATING $2,500,000 FOR REDDING ELECTRIC UTILITY INCREASED POWER SUPPLY COSTS FOR FISCAL YEAR 2021-22

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
142 852

Electric Power Resource Group $2,500,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease (Increase) Beginning Balance
142-851-01-0001-01 Redding Electric Utility $ 2,500,000 Increase Expenditures
142-852-8555-86 Purchase Power Other $2,500,000
Total $ 2,500,000 $ 2,500,000
THAT the purpose is to appropriate $2,500,000 for Redding Electric Utility increased power supply costs for fiscal year 2021-22.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21st day of June, 2022, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 187 Attachment: ^Resolution (4.5(a)--Resolution-appropriating funds for power supply costs in FY 2022)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept Bid Schedule No. 5210 (Job No. 4908), Electric Vehicle Charging Stations at Sundial Bridge Project, awarded to Converse Construction, Inc., as satisfactorily complete, with a final cost of $705,421.17.

Fiscal Impact
Redding Electric Utility funding in the amount of $809,435.98 was approved for this project for Fiscal Year 2021-22. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $705,421.17.

Alternative Action
The City Council (Council) may choose to not accept the project as satisfactorily complete, and advise staff on how to proceed.

Background
Converse Construction, Inc., has completed all items of work on the Electric Vehicle Charging Stations at Sundial Bridge Project as of March 17, 2022, which was within the contract time frame. The Public Works Department subsequently filed the notice of completion with the County of Shasta. The project warranty period expires one year from the completion date of March 17, 2022.

At its July 20, 2021, meeting, the Council awarded a construction contract to Converse Construction, Inc. of Redding, California, for $568,435.98 and approved a $60,000 construction contingency fund. Also authorized was $86,000 for contract administration and construction inspection fees and $45,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction MEETING DATE: June 21, 2022
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(a)--Project Acceptance Bid Schedule No. 5210, Job No. 4908, Electric Vehicle Charging Stations at Sundial Bridge Project
Chuck Aukland, Public
Works Director
Packet Pg. 188
Report to Redding City Council June 14, 2022
Re: 4.11(a)--Electric Vehicle Charging Stations at Sundial Bridge Project Page 2 contingency amounts up to a total of $50,000, for a total authorized amount of $809,435.98.

Project development costs include engineering, environmental, and consultant services. During construction, there were 11 change orders in the amount of $17,710.19, leaving a balance of $42,289.17 in the contingency fund. The final project cost was $705,421.17.

The project involved the installation of four Electric Vehicle (EV) Direct Current Fast Charging stations in the Sundial Bridge parking lot, as well as conduits and pull boxes for additional EV charging stations that might be installed in the future. The project also removed the four existing light poles and light fixtures and added 11 light poles and light fixtures throughout the Sundial Bridge parking lot in order to improve lighting.

Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $45,000 $45,000
Construction Contract + Contingency $628,435.98
Construction Contract + Contract Change Orders $575,421.17 Contract Administration & Inspection $86,000 $85,000
Additional City Manager Authority $50,000 $0
TOTAL $809,435.98 $705,421.17
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
c: Josh Anthony, Construction Manager
Attachments
^Location Map
Packet Pg. 189

CITY OF REDDING

LOCATION MAP

ELECTRIC VEHICLE CHARGING

STATIONS AT SUNDIAL BRIDGE

PUBLIC WORKS

DEPARTMENT

LOCATION

PROJECT

CONVENTION
CENTER

SUNDIAL BRIDGE DR
AUDITORIUM DR SUNDIAL BRIDGE DR STATE HWY 44

AOKI WAY

AUDITORIUM DR SUNDIAL BRIDGE

SACRAMENTO RIVER
RODEO

GROUNDS

TURTLE BAY

PARK AND
MUSEUM

SHERATON

CONVENTION

CENTER GROUNDS
Packet Pg. 190 Attachment: ^Location Map (4.11(a)--Electric Vehicle Charging Stations at Sundial Bridge Project)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following related to the purchase of an Asphalt Paver:
(1) Authorize the purchase using Sourcewell contract pricing, with a net delivered cost of $202,140.15, including all applicable taxes and fees, for maintenance of the City of Redding (City) streets;
(2) Authorize the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000; and
(3) Adopt Resolution approving and adopting the 45th Amendment to City Budget Resolution No. 2021-078, appropriating $202,140 for the Asphalt Paver purchase.

Fiscal Impact
Sufficient funds are available in the Local Streets and Road Fund for the proposed purchase totaling $202,140.15. The current asphalt paver was purchased in 2001 and was scheduled for replacement in Fiscal Year 2024-25. However, it currently requires significant repairs of up to $100,000, and some parts are no longer available.

Alternative Action
The City Council may choose not to authorize the Sourcewell purchase of an asphalt paver for the maintenance of City streets or choose not to adopt a budget resolution appropriating funds.

Without the purchase, the Streets Division will continue to operate with the existing paver that needs significant repairs. However, when breakdowns occur, replacement parts become less available, and the division must absorb the cost of lost asphalt and crew time, thereby limiting asphalt maintenance projects for the community.

MEETING DATE: June 21, 2022
ITEM NO. 4.11(b)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(b)--Authorize the Purchase of an Asphalt Paver for the Streets Division and Adopt Resolution Appropriating Funds
Chuck Aukland, Public
Works Director
Packet Pg. 191
Report to Redding City Council June 15, 2022
Re: 4.11(b)--Authorize the Purchase of a Paver for the Street Division Page 2 Background/Analysis
The City’s Streets Division maintains nearly 500 centerline miles of roadway. In addition to contracted capital work, the Streets Division’s maintenance activities include annual resurfacing of over 2,000 tons of asphalt on various streets depending on asphalt conditions and the frequency of vehicles. This annual asphalt replacement program greatly benefits the City by providing an efficient way to repair localized failures that would not provide the economies of scale associated with a larger capital repair project. The crews also efficiently manage their maintenance time by focusing on small areas in which they spend significant time on patching operations during the winter months.

An asphalt paver is used for the replacement of existing asphalt roadways and can provide limited new construction for minor projects and parking lots. It is a critical part of roadway operations and infrastructure repair. The current paver was purchased in 2001 and is in need of significant repairs that total nearly $100,000. Without a paver, the City maintenance crews would no longer be able to repair and resurface existing streets and would accelerate an already declining Pavement Condition Index. This would significantly impact operations as well as the ability to aid other departments regarding dig-outs and other asphalt-related issues.

The proposed equipment is manufactured by LeeBoy and is distributed by Pape Machinery, Inc., under a Sourcewell competitive bid contract. LeeBoy has local vendors that can service and repair all of its products. Sourcewell develops national competitive solicitations that meet or exceed local standards and offers its members the benefits derived from cooperative purchasing.

Using the Sourcewell cooperative contract to purchase a paver saves significant staff time needed to prepare bid specifications and solicit individual quotations from vendors. The City also receives a significant price discount due to economies of scale realized through the volume of purchases on a multi-agency cooperative contract.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Resolution
8500 Paver Quote
Packet Pg. 192
RESOLUTION NO. 2022-________________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 45TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078
APPROPRIATING $202,140 FOR THE PURCHASE OF AN ASPHALT PAVER FOR FISCAL YEAR 2021-22

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
111 511

Streets - General $202,140
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease (Increase) Beginning Balance
111-511-01-0001-01 Beginning Balance $ 202,140
Increase Expenditures
111-511-5899-01 Other Equipment $202,140
Total $ 202,140 $ 202,140
THAT the purpose is to appropriate $202,140 for the purchase of an asphalt paver for fiscal year 2021-22.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21st day of June, 2022, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

KRISTEN SCHREDER, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 193 Attachment: ^Resolution (4.11(b)--Authorize the Purchase of a Paver for the Street Division) Packet Pg. 194
Attachment: 8500 Paver Quote (4.11(b)--Authorize the Purchase of a Paver for the Street Division) Packet Pg. 195
Attachment: 8500 Paver Quote (4.11(b)--Authorize the Purchase of a Paver for the Street Division) Packet Pg. 196
Attachment: 8500 Paver Quote (4.11(b)--Authorize the Purchase of a Paver for the Street Division) Packet Pg. 197
Attachment: 8500 Paver Quote (4.11(b)--Authorize the Purchase of a Paver for the Street Division) Packet Pg. 198
Attachment: 8500 Paver Quote (4.11(b)--Authorize the Purchase of a Paver for the Street Division) Packet Pg. 199
Attachment: 8500 Paver Quote (4.11(b)--Authorize the Purchase of a Paver for the Street Division) Packet Pg. 200
Attachment: 8500 Paver Quote (4.11(b)--Authorize the Purchase of a Paver for the Street Division) Packet Pg. 201
Attachment: 8500 Paver Quote (4.11(b)--Authorize the Purchase of a Paver for the Street Division)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following relative to the City of Redding’s (City) COVID-19 Economic Stimulus Package projects:
(1) Accept an update on project progress;
(2) Ratify approval of the City Manager award for the LED Lighting Retrofit at Various Locations Project (C19-L-05) to Advanced Lighting Services, Inc. in the amount of $135,229; and
(3) Allow staff to provide quarterly updates to the City Council for the COVID-19 Economic Stimulus Package projects going forward, with the next update on September 20, 2022.

Fiscal Impact
The City Council (Council) previously approved an allocation of $9 million in Greenhouse Gas (GHG) Cap and Trade auction proceeds to be used for projects that reap an energy savings benefit to the City. To date, the City Manager has authorized purchases and projects totaling over $3.3 million and a consulting services agreement for engineering support for just over $1.2 million.

Alternative Action
The Council may choose not to accept the project status report and provide further direction to staff.

Background/Analysis
On Tuesday, April 21, 2020, the Council unanimously approved the City of Redding Economic Response Plan. Included in the plan, is the allocation of $9 million in Cap and Trade auction proceeds to be used for several projects (Program) associated with the Local Economic Stimulus Package that equates to a savings in energy costs for the City. On May 5, 2020, the Council authorized the City Manager to execute agreements, purchase orders, and contracts associated MEETING DATE: June 21, 2022
ITEM NO. 4.11(e)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(e)--COVID-19 Economic Stimulus Package Projects Chuck Aukland, Public
Works Director
Packet Pg. 202
Report to Redding City Council June 14, 2022
Re: 4.11(e)--COVID-19 Economic Stimulus Package Projects Update Page 2 with the program to ensure an expedited delivery schedule. The Council also directed staff to provide regular status updates on the program and ratify all City Manager awards.

As directed by the City Manager, staff has endeavored to break up most of the work into smaller contracts, with values lower than $500,000, with the idea that local contractors and vendors will compete better due to lack of mobilization costs and other local advantages. However, the City has limited control because these are Public Works contracts and must be awarded to the lowest responsible and responsive bidder in accordance with State of California law.

To date, staff has awarded 15 projects totaling over $3.3 million, including the recently awarded LED Lighting Retrofit at Various Locations Project, which is presented to the Council for ratification, projects for lighting improvements at sport fields, the Library, Corporation Yard, City Hall, the Police Department, the Civic Center Auditorium, and projects to install solar power generation systems and replace roofs at various fire stations, as well as several purchase orders and on-call contract services for lighting, plumbing, mechanical work, and equipment.

Eight projects have been completed, and nine of the 15 projects have been awarded to contractors with local offices.

The design consultant and staff are finalizing bid packages for the Aquatic Center Pumping System Upgrades Project and for heating, ventilation, and air conditioning projects at City Hall, the Police Department, and the Corporation Yard. The attached Project Status Report provides more detailed information on project status and costs. Staff will continue to return to the Council quarterly to provide progress updates, if acceptable to the Council.

Council Priority/City Manager Goals
• Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
• Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
• Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
^Project Status Report
^City Manager Award- LED Lighting Retrofit at Various Locations Previous Staff Report 05-05-20
Previous Staff Report 04-21-20
Packet Pg. 203
Project # Description Project Type Contract Method
Award/PO
Date
Ratification
Date Contractor
Local Contractor,
Sub, or Supplier? Cost Est Actual Cost
$ to Local
Contractors
Estimated
Completion
Date
Acceptance
Date Project Status

PROJECTS IN CONSTRUCTION
C19-PO-01 Sourcewell purchase order for stadium lighting (Equipment Only) at Alta Mesa Park, Softball Park, South City Park, Buckeye Park, and Caldwell Park Stadium Lighting Purchase Order (Equipment Only) 7/16/2020 7/21/2020 Musco No $ 1,227,941 $ 1,227,941 $ - 10/31/2022 Purchase order with Musco for equipment.

C19-L-04 LED Lighting Retrofit at City Hall and Police Station Lighting Standard Bid 8/2/2021 8/17/2021 Fluoresco Services, LLC No $ 519,000 $ 144,118 $ - 6/30/2022 Construction nearly complete. Material delays for few remaining lamps.

C19-LS-01 Installation of City purchased stadium lighting equipment at Alta Mesa Park, Softball park, South City Park Kiwanis 1, and Tiger Field Stadium Lighting Standard Bid (Installation Only) 3/31/2021 4/20/2021 Builders Solutions, Inc. Yes $ 465,014 $ 463,168 $ 463,168 10/31/2022 Construction delayed due to long material lead times and baseball schedule. All fields except Tiger Field and Kiwanis 1 completed.

C19-S-01 Solar PV at Fire Stations 7 & 8 Solar Standard Bid 9/29/2021 10/19/2021 B & B Solar Inc. Yes $ 100,529 $ 98,900 $ 98,900 8/31/2022 Construction in progress.

C19-S-02 Solar PV & Replace Roofs at Various Fire Stations (Stations 2, 4, 5, and 6) Solar Standard Bid 11/23/2021 12/21/2021 Harbert Roofing, Inc. Yes $ 525,610 $ 426,213 $ 426,213 9/30/2022 Roof construction underway. Contractor obtaining building permits for solar PV.

C19-L-05
LED Lighting Retrofit at Various Locations (Aquatic Center, Caldwell Park, Fire Stations, MLK Jr Center, Enterprise Park, Old City Hall, Senior Citizens Hall, and California Soccer Park)
Lighting Standard Bid 6/2/2022 6/21/2022 Advanced Lighting Services, Inc.

No $ 386,077 $ 135,229 $ - 12/15/2022 Contractor providing bonds and insurance documents.

C19-L-06 LED Lighting Retrofit at Civic Center Auditorium Lighting Standard Bid 11/23/2021 12/21/2021 Fluoresco Services, LLC No $ 162,111 $ 77,387 $ - 10/1/2022 Construction on hold due to material delays.

PROJECTS IN DESIGN
C19-M-03 Upgrade HVAC at City Hall & Police Department HVAC Standard Bid $ 888,430 1/15/2023 Jacobs preparing design package.

C19-M-04 Upgrade HVAC at Caldwell Park Rec Center HVAC Standard Bid $ 120,000 8/15/2022 City waiting for quote from on-call contractor.

C19-M-05 Upgrade HVAC at Corp Yard HVAC Standard Bid $ 195,000 2/15/2023 Jacobs preparing design package.

C19-P-03 Upgrade Pumping Control System at the Aquatic Center Plumbing Standard Bid $ 150,000 1/15/2023 Jacobs preparing bid package.

C19-S-03 Solar PV & Replace Roofs - Fire Stations 1 and 3 Solar Standard Bid $ 250,000 TBD Design on hold until future plan for these fire stations is determined.

C19-W-04 Replace Windows at Fire Stations 1 through 6 Windows Standard Bid $ 168,000 TBD Design on hold until future and improvement plan for these fire stations is determined.

C19-M-06 Replace HVAC at Civic Center Auditorium HVAC Standard Bid $ 3,500,000 TBD Design on hold until City can determine if budget will be available.

C19-S-04 Install Solar and Replace Roof at Civic Center Auditorium Solar Standard Bid $ 1,600,000 TBD Design on hold until City can determine if budget will be available.

PROJECTS COMPLETE
C19-L-01 LED Lighting Retrofit at three Non Profit Buildings at Diestelhorst Landing. Lighting On-Call Contract 6/9/2020 7/21/2020 B&C Yes $ 48,000 $ 13,000 $ 13,000 7/9/2020 7/31/2020 Construction completed.

C19-L-02 LED Lighting Retrofit at Library Lighting Standard Bid 11/19/2020 12/15/2020 Clear Blue Energy Corp. No $ 194,263 $ 53,633 $ - 3/1/2021 2/22/2021 Construction completed.

C19-L-03 LED Lighting Retrofit at Corp Yard Lighting Standard Bid 12/15/2020 1/19/2021 Fluoresco Services, LLC No $ 391,117 $ 143,650 $ - 6/22/2021 8/6/2021 Construction completed.

C19-LS-02 Installation of City purchased stadium lighting equipment at Buckeye Park and Caldwell Park
Stadium Lighting Standard Bid
(Installation Only) 2/17/2021 3/16/2021 Builders Solutions, Inc. Yes $ 341,500 $ 311,810 $ 311,810 4/25/2022 5/10/2022 Construction completed.

C19-P-01 Replace Water Heaters in Fire Stations 2, 3, 4, and 6 Plumbing On-Call Contract 6/30/2020 7/21/2020 American Leak Detection Yes $ 49,000 $ 13,050 $ 13,050 9/16/2020 10/2/2020 Construction completed.

C19-P-02 Replace Laundry Facilities in Fire Stations 2, 3, 5, 7, and 8 Plumbing On-Call Contract 6/25/2020 7/21/2020 American Leak Detection Yes $ 17,000 $ 12,759 $ 12,759 9/16/2020 10/2/2020 Construction completed.

C19-M-01 Replace HVAC Units in Fire Stations 1,2,4,6 HVAC On-Call Contract 6/9/2020 7/21/2020 ACCO Yes $ 92,109 $ 95,278 $ 95,278 12/1/2020 11/30/2020 Construction completed.

C19-M-02 Replace HVAC Units in Old City Hall HVAC On-Call Contract 6/15/2020 7/21/2020 ACCO Yes $ 135,755 $ 97,985 $ 97,985 1/20/2021 1/13/2021 Construction completed.

Sub Total: $ 11,526,456 $ 3,314,120 $ 1,532,163

PROJECT MANAGEMENT/DESIGN/CONSTRUCTION MANAGEMENT SERVICES C-19-DC-01 Project Management, Design and Construction Services Engineering Consultant PSA 6/9/2020 7/21/2020 Jacobs Engineering Yes $ 1,240,816 On-going design and construction management services Total $ 12,767,272 $ 3,314,120 $ 1,532,163
Project Budget $9 M. Projects will be prioritized and delivered to fit within approved budget
Energy Efficiency Economic Response Plan (EEERP) Project Status Report Packet Pg. 204 Attachment: ^Project Status Report (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) Packet Pg. 205
Attachment: ^City Manager Award- LED Lighting Retrofit at Various Locations (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) Packet Pg. 206 Attachment: ^City Manager Award- LED Lighting Retrofit at Various Locations (4.11(e)--COVID-19 Packet Pg. 207 Attachment: ^City Manager Award- LED Lighting Retrofit at Various Locations (4.11(e)--COVID-19 Packet Pg. 208
Attachment: ^City Manager Award- LED Lighting Retrofit at Various Locations (4.11(e)--COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the City Manager to award any public works contract, purchase order, or agreements, of any value, associated with the $9.5 million GHG funding approved as part of the Local Economic Stimulus Package.

Fiscal Impact
The City Council has previously approved the allocation of $9.5 million in Cap and Trade auction proceeds to be used for projects that reap an energy savings benefit to the City of Redding. There is no further fiscal impact to granting authority to the City Manager to execute the agreements, purchase orders, and contracts associated with these projects. There may, however, be an added benefit of seeing the money infused more rapidly into the local economy.

Alternative Action
The City Council could choose to not authorize the City Manager to execute the agreements, purchase orders, or contracts associated with the Cap and Trade distribution funds to expedite delivery of the work. This would lengthen the process to use the authorized funding.

Background/Analysis
On Tuesday, April 21, 2020, the City Council unanimously approved the Economic Response Plan. Included in the plan is the allocation of $9.5 million in Cap and Trade auction proceeds to be used for projects associated with the Local Economic Stimulus Package that equate to a savings in energy costs for the City of Redding. By authorizing the City Manager to negotiate, execute, and direct the agreements, purchase orders and contracts, staff can proceed with rapidly assigning the work and awarding bids. The benefit to this is being able to see the Cap and Trade action proceeds go to work as soon as possible in the community, and thereby providing the local MEETING DATE: May 5, 2020
ITEM NO. 9.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(b)--Consider authorizing the City Manager to award energy savings contracts, purchase orders, and agreements related to the Green House Gas (GHG) funding approved by the City Council as part of the Local Economic Stimulus.

Barry Tippin, City Manager
Packet Pg. 209 Attachment: Previous Staff Report 05-05-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 28, 2020
Re: 9.1(b)--Authorize City Manager to award energy savings contracts Page 2 economy a direct opportunity to see a quick positive impact to jobs and business activity. The projects within the package may include, , LED light replacement in City facilities, reroofing and some solar installation at Fire Stations, replacing largely older and heavy energy using equipment with newer more efficient equipment, and additional energy saving projects to be determined
Council Priority/City Manager Goals
 Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
 Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”  Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
 Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
 Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Packet Pg. 210 Attachment: Previous Staff Report 05-05-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept the City of Redding Economic Response Plan and provide direction to staff as follows:
(1) Approve deferral of Transient Occupancy Tax (TOT) hotels and motels. (2) Approve modification of existing Community Assistance for Redding Electric Services (CARES) guidelines.
(3) Approve modification of amortization policy for City of Redding utility bills. (4) Approve the refund of all City of Redding utility deposits. (5) Rescind approval of allocation of Cap and Trade funds for the Wildfire Mitigation and Building Electrification programs; approve Cap and Trade auction proceeds to be distributed to electric customers; and adopt Resolution approving and adopting the 32nd Amendment to City of Redding Budget Resolution No. 2019-050 to appropriate a total of $9 million in Greenhouse Gas allotment for utility rebates. (6) Approve adoption of a utility grant program for small businesses utilizing $600,000 of Community Development Block Grant (CDBG) funding.
(7) Economic Stimulus Package
a. Approve additional use of $5 million of Greenhouse Gas allotment and adopt Resolution approving and adopting the 33rd Amendment to City of Redding Budget Resolution No. 2019-050 allocating money for projects designated as providing energy savings for the general fund.
b. Provide direction on projects involving utilities funding and borrowing.

Fiscal Impact
The amount of impact of this proposal depends on the City Council’s (Council) direction for staff. The programs implemented thus far are expected to impact the General Fund due to approximately $500,000 in missed revenue projections. Programs such as modifying the Amortization Program guidelines and deferring Transient Occupancy Tax will reduce reserves in the short term by providing cash flow relief to businesses. Using restricted revenue funds to modify existing CARES program guidelines, and also refunding City of Redding utility deposits MEETING DATE: April 21, 2020
ITEM NO. 9.1(b)
FROM:
***APPROVED BY***
[email protected]
[email protected]
SUBJECT: 9.1(b)--Consider Economic Response Plan related to the Covid-19 pandemic's impact on the City and provide direction regarding mitigation measures.

Barry Tippin, City Manager
Packet Pg. 211 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 16, 2020
Re: 9.1(b)--Economic Response Plan Page 2
and creating a utility grant program for small business will not impact unrestricted reserves. If the additional utility credit is approved, $9 million in Cap and Trade auction proceeds would need to be allocated, some of which would be reallocated from previously funded projects, to bring the total allocation to $11 million for utility rebates. To complete projects listed in the Local Economic Stimulus Package, $5 million in Cap and Trade auction proceeds would need to be allocated in addition to the $4 million already allocated. The Council could also, through approval of this report, provide direction and identify an amount of money to reserve to pay for any potential borrowing for projects that would be approved through the Local Economic Stimulus Package.

Alternative Action
The Council has multiple options with this report. If it chooses to not accept the report in its entirety, all currently implemented programs would cease and no additional community assistance programming would take place at this time. The Council could choose to accept the report, and therefore all of the currently implemented projects as well, and provide direction to staff regarding which new projects to move forward.

Background/Analysis
The Covid-19 global pandemic has been a health catastrophe causing significant disruption in individual, community and societal norms while devastating the economy. The City of Redding, as the local governmental entity, needs to take bold action in line with the State and Federal Government to not only protect the health and welfare of the individual but also of the economy.

The City of Redding City Council will be presented with a number of proposed initiatives and projects to help individuals and businesses through this difficult time. The attached City of Redding Economic Response Plan is a report detailing programming currently implemented, as well as programming that could be implemented to assist the community. These items are varied in cost and source of funding.

Currently implementing
 Maintain City services
 Suspend Return to Owner fees for impounded animals
 Suspend late fees and interest on payments due to the City of Redding  Suspend City of Redding utility shut-offs due to non-payment  Suspend City of Redding utility payment late fees
 Cap and Trade distribution of $50 to every Redding Electric Utility (REU) account holder
Pending approval
 Deferral of Transient Occupancy Tax payment from hotel and motel businesses  Modify existing –Community Assistance for Redding Electric Services (CARES) program guidelines to provide opportunity for additional financial assistance to qualifying utility customers
 Modify Utilities Amortization program guidelines to extend the amortization period, and extend the program to commercial customers
 Refund City of Redding utility deposits to residential and commercial customers  Additional Cap and Trade distribution of $200 to every REU account holder  Utility grant program for small businesses
 Local Economic Stimulus Package containing multiple projects that will result in local contract work opportunities and energy savings to the City of Redding Packet Pg. 212 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) Report to Redding City Council April 16, 2020
Re: 9.1(b)--Economic Response Plan Page 3
Council Priority/City Manager Goals
 Budget and Financial Management – “Achieve balanced and stable 10-year Financial Plans for all funds.”
 Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”  Communication and Transparency – “Improve the quality of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust.”
 Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
 Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”
Attachments
Resolution - GHG Customer Distribution
Resolution - Green House Gas Allotment
COR Economic Response Plan 2020
Packet Pg. 213 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) Resolution No. 2020 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 32ND AMENDMENT TO CITY BUDGET RESOLUTION NO. 2019-050 RESCINDING

APPROVAL OF ALLOCATION OF CAP AND TRADE FUNDS FOR THE WILDFIRE MITIGATION AND BUILDING ELECTRIFICATION PROGRAMS; APPROVE THE APPROPRIATION OF $9,000,000 OF CAP AND TRADE AUCTION PROCEEDS TO BE DISTRIBUTED TO RATEPAYERS FOR FISCAL YEAR 2019-20.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2019-050 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
142 854 GHG Customer Distribution $9,000,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease in Beginning Balance
142-851-01-0001-01 Beginning Balance $ 1,077,910
Decrease in Cap and Trade Revenues
142-851-01-4400-01 Environmental Attributes $ 2,022,090 Elimination of Building Electrification Project
142-854-8908-98 Building Electrification $ 4,000,000
Elimination of Wildfire Mitigation Project
142-854-8908-99 Wildfire Mitigation $ 1,900,000
Increase in GHG Customer Distribution
142-854-8908-90 GHG Customer Distribution $ 9,000,000
Total $ 9,000,000 $ 9,000,000
THAT the purpose is to rescind approval of allocation of Cap and Trade funds for the Wildfire Mitigation and Building Electrification programs; approve the appropriation of $9,000,000 of Cap and Trade auction proceeds to be distributed to ratepayers for fiscal year 2019-20.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21st day of April, 2020 and was duly adopted at said meeting by the following vote:

Packet Pg. 214 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ADAM McELVAIN, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 215 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) Resolution No. 2020 - ____________

A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 33RD AMENDMENT TO CITY BUDGET RESOLUTION NO. 2019-050 APPROVE AND APPROPRIATE ADDITIONAL USE OF $5,000,000 OF GREENHOUSE GAS

ALLOTMENT FOR PROJECTS DESIGNED AS PROVIDING ENERGY SAVINGS FOR THE GENERAL FUND FOR FISCAL YEAR 2019-20.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2019-050 be and is hereby amended as follows:

FUND DIVISION DESCRIPTION INCREASE DECREASE
142 854 Energy Efficiency Measures $5,000,000
THAT account titles and numbers requiring adjustments by this Resolution are as follows:

USE SOURCE

OF FUNDS OF FUNDS
Decrease in Beginning Balance
142-851-01-0001-01 Beginning Balance $ 5,000,000
Increase in Energy Efficiency Measures
142-854-8908-96 Energy Efficiency Measures $ 5,000,000
Total $ 5,000,000 $ 5,000,000
THAT the purpose is to approve and appropriate additional use of $5,000,000 of Greenhouse Gas allotment allocating money for projects designed as providing energy savings for the General Fund for fiscal year 2019-20.

I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21st day of April, 2020 and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ADAM McELVAIN, Mayor
ATTEST: FORM APPROVAL:

PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 216 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) Packet Pg. 217 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
1 Table of Contents
Executive Summary.......................................................................................................................................2 Plan Elements................................................................................................................................................2 Elements currently implemented .............................................................................................................2 Maintain City Services..........................................................................................................................2 Suspend Return to Owner fees............................................................................................................3 Suspend Late Fees and Interest on City Payments .............................................................................3 Suspend Utility Shut-Off ......................................................................................................................4 Suspend Utility Late Fees.....................................................................................................................4 Distribution of $50 to REU Account Holders.......................................................................................4 Pending the City Council’s approval .........................................................................................................4 Deferral of Transient Occupancy Tax...................................................................................................5 Modify Existing CARES Program Guidelines........................................................................................5 Modify Utilities Amortization Program Guidelines.............................................................................5 Refund City of Redding Utilities Deposits............................................................................................6 Additional Cap and Trade Distribution................................................................................................6 Utility Grant Program for Small Businesses ........................................................................................6 Local Economic Stimulus Package........................................................................................................7 Packet Pg. 218 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
2 Executive Summary
The Covid-19 global pandemic is a health catastrophe causing significant disruption in individual, community and societal norms. While the direct human suffering owed to the disease itself is horrific, the damage to the economy due to necessary health precautions is equally devastating. The City of Redding (City), as the local governmental entity, needs to take bold action in line with the State and Federal Government to not only protect the health and welfare of the individual but also that of the local economy. The City of Redding City Council (Council) has directed that a plan be developed to assist the community in economic recovery to coincide with the cessation of the pandemic. This report provides detailed information on the various programs that have been developed to help foster the economy through this economic disaster.

Some programs have already been implemented while others still need final approval from the City Council. In brief, the programs are listed below.

Currently implement Plan Element Value
Suspend Return to Owner fees $200
Suspend late fees and interest on City of
Redding payments
$60,000
Suspend City of Redding utility shut-offs Increased Cash Flow Suspend City of Redding utility late fees $425,000
Distribution of $50 to REU account holders $2,200,000
Plan Element Pending approval
Deferral of Transient Occupancy Tax $250,000 Est. deferred Modify existing CARES program guidelines $1,500,000
Modify existing Utilities amortization
program guidelines
Increased Cash Flow
Refund City of Redding utility deposits $3,400,000
Additional Cap and Trade distribution $9,000,000
Utility grant program for small businesses $600,000
Local Economic Stimulus Package $20,000,000
Total Value of City Response Plan Est @ $37,500,000
Plan Elements
Elements currently implemented
Maintain City Services
City services provided to the community are critical in nature and are unable to cease in functionality. A multitude of projects, already in the works, have to continue processing in spite of the pandemic that has affected the nation. In order to keep projects moving forward, and to Packet Pg. 219 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
3 continue to serve the community in this critical capacity, City departments implemented immediate changes to comply with State and Federal directives. Personnel able to work from home were provided resources to do so. Meetings of large groups of staff and/or the public were eliminated, and preparations were made to provide access to public meetings without further endangering the community. As a result of the rapid response of staff, City services continue to function for the bulk of the community. In spite of the closure of City Hall and the diminished personnel in the Avtech and Corp Yard buildings, and the Transfer Station, critical City services such as police, fire, electric, solid waste removal, water and wastewater maintenance, and parks services still operate to the benefit of the community. Each position, whether working from home or in the office, is a critical component of maintaining the support of these services. Department directors monitor work product and load to ensure the City continues to function efficiently. The City is providing increased availability of cleaning supplies and sanitizing materials to offices and meeting spaces to maintain worker health.

To provide additional relief to residents and business owners, several programming decisions were implemented. Taking into consideration the varied economic status of Redding residents and businesses, the following steps were taken to provide some help financially.

Suspend Return to Owner fees
Effective March 23, 2020, Haven Humane Society suspended the charging of return to owner fees for animals impounded for running at large. A small portion of the fee is typically returned to the City to recoup costs of providing animal regulation services for the community. The total cost is expected to be less than $200 for the City. This allows Haven to reduce the number of animals left in the shelter while it is being operated at minimum capacity, and it is a benefit for community members who are unable to make the payment at this time.

Suspend Late Fees and Interest on City Payments
The City has initiated the suspension of late fees and penalties for payments and all General Accounts Receivable for items like hangar rents and imposed fines. This is made possible through individual review of accounts as payments are submitted and the reporting is analyzed. Both systems are housed in the legacy system so adjustments are applied manually to individual accounts. The $35 returned check and returned ACH payment fees have been suspended as well. Returned check and ACH fees are charged on an individual basis, and returned items are reported from the City’s banking system daily. When applicable, the returned item amount with the additional fee are typically charged back to established accounts. The fee will be eliminated from these charge backs.

The current plan is to suspend penalties and interest for receivables due in March and April 2020, which would include payments due in April and May. Based on last year’s activities, it is estimated that the loss of revenue to the general fund from the suspensions will be $55,000. The suspension of the returned check and ACH fees is estimated to be $5,000 for the same time period. If extended an additional month through the end of the fiscal year (June 30, 2020), the savings to the community equates to an estimated $60,000 which will result in an equal amount of lost revenue for the City.

Packet Pg. 220 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
4 Suspend Utility Shut-Off
Effective March 18, 2020, the City of Redding Utilities Customer Service suspended the practice of utility shut-offs due to non-payment. Each month, under normal circumstances, approximately 220 utility accounts are disconnected after failure to pay for utility service received over the previous 60 days. Typically, 75 percent of these customers pay their past due amount and have their utilities reconnected within two weeks. With the Covid-19 pandemic and the anticipated increase in the number of utility customers having difficulty keeping up with all of their monthly expenses, it was decided that loss of utility service should not contribute to the stress and anxiety already experienced. Once the pandemic has passed, the Customer Services division will work with customers using various tools to bring the accounts into good standing. It is known that this effort will result in a temporary increase in accounts receivable and decreased cash flow for all utilities – resulting in an equal amount of temporary financial relief to residents of the City of Redding. This measure may result in an increase in bad debt expense, however, additional proposed measures, listed later in this report, could assist in reducing bad debt expense.

Furthermore, bad debt would be sent to a collection agency with a recovery rate of approximately 30 percent.

Suspend Utility Late Fees
Like shut-offs, late fees for utility payments have been suspended. Late fees, historically, amount to $1.7 million per year. While late fee collections are not always linear, it is a close approximation that the suspension will save customers in excess of $425,000 due to the high potential that there will be an increase in late payments. Late fees are an administrative penalty, and therefore, are deposited in the General Fund. If it is assumed that there will be no attempt to collect the past-due late fees, the General Fund will miss revenue projections in this category by at least $425,000.

Distribution of $50 to REU Account Holders
The City Council approved the distribution of excess reserves to be credited to every Redding Electric Utility customer in December 2019 in the amount of $50 per account. The funding source for the distribution is the Greenhouse Gas Allowance Auction Proceeds (also referred to as GHG or Cap and Trade), in an amount equal to about $2.2 million, and will be accomplished via a bill credit.

Pending the City Council’s approval
The following programming ideas were developed to provide additional options to provide financial relief to residents and businesses. These plan elements vary in how they target a diverse set of community members. Reaching as much of the community as possible is crucial for Redding to solidify its economic foundation. These proposals require the City Council’s approval to proceed. Some of the following items can be implemented immediately, while others will need to be further developed and brought back to the Council for further direction.

Packet Pg. 221 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
5 Deferral of Transient Occupancy Tax
Defer payment of TOT from hotel and motel business until August 1, 2020 (payment due August 19, 2020). This deferral would be interest free and full payback would be made by November 1, 2020. The TOT deferral program could provide for much need cash flow for the Hotel and Motel industry by allowing an estimated $250,000 to remain with the business for operating expense. This program would be limited to Hotels/Motels with Business Licenses of 65-40-1 or 65-50-1.

Modify Existing CARES Program Guidelines
Community Assistance for Redding Electric Services (CARES) provides up to $300 of emergency assistance for the electric portion of bills for City of Redding utility customers. The intent of the CARES program is to help customers who have suffered a temporary financial hardship and to bring their account to a current status. Customers are eligible for CARES assistance once every 12 months. This program is funded out of the Public Benefits charges included in each ratepayers’ bill. Staff recommends applying a $300 CARES credit to all residential customers enrolled in the Residential Energy Discount Program (REU’s low income program). This would provide $1.2 million of immediate utility cost relief to our lowest-income customers with an additional $600,000 of additional relief available to those who may apply due to becoming eligible due to impacts from covid-19. These funds would be replenished with the new budget year beginning on July 1, 2020. Should the Council choose to do this, staff recommends providing the Electric Utility Director authority to repeat this process, should the Stay at Home order continue through the summer, and also suspend the once-per-year limitation for applicants. This would have no impact on the Electric Utility’s financial metrics as defined in Council Policy 1414, as Public Benefit Programs are restricted.

Modify Utilities Amortization Program Guidelines
The City of Redding Utilities Customer Service provides amortization for residential customer bills that are past due. This allows customers to “catch-up” on their bill for up to 12 months by amortizing the past-due balance. Staff recommends temporarily expanding this to commercial customers and temporarily extending the amortization for a period of up to 24 months, which would essentially provide a zero percent loan to customers that are past-due and having trouble paying their bill. In addition, this would allow commercial customers who receive Small Business Administration Loans to focus on other essential costs. This would have a temporary impact on City of Redding Utilities, as cash would not be received for up to two years. The risk to the utilities would be any eventual non-performance of these loans; non-performance would mean not paying the full amortization over the 24-month period. Therefore, staff recommends establishing an “eligibility criteria” that the customer must have not been disconnected for nonpayment of utilities in the previous year to be automatically approved for the amortization.

Customers not eligible for automatic amortization may still request it and approval will be granted on a case by case basis. Should the Council choose to do this, Staff recommends providing the Electric Utility Director administrative authority to modify program elements as necessary. As this could affect water, wastewater, and solid waste utilities, the Public Works Packet Pg. 222 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
6 Director would collaborate in these decisions. This plan element will potentially provide millions of dollars in available cash flow for residents and businesses.

Refund City of Redding Utilities Deposits
Staff recommends returning all customer deposits held by Utilities Customer Services. This would return approximately $3.4 million to customers, including approximately $600,000 to commercial customers. The City holds utility deposits on customer accounts that present a higher credit risk to the utilities. By returning deposits, the City is returning monies to customers most in need. This would have no immediate impact on the Electric Utility’s financial metrics as defined in Council Policy 1414 as customer deposits are not included in unrestricted reserves for the purpose of calculating days of cash on hand. The risk to the utilities would be future bad debt accruals of non-payment of utilities by customers who have demonstrated difficulty paying bills.

However, this bad debt would be sent to a collection agency with a recovery rate of approximately 30 percent. Should the Council choose to do this, Staff recommends providing the Electric Utility Director authority to modify administrative processes for billing future utility deposits as defined in City Council Policy 1404. The deposit requirement will be reinstated at an unknown time in the future.

Additional Cap and Trade Distribution
Staff recommends a $200 credit on Electric utility bills to all customers out of Cap and Trade auction proceeds, which is similar to the $50 refund recently approved by Council. This would provide an additional $9 million in rebates to electric utility customers, bringing the total rebate amount, including the Council’s action on March 26, 2020, to approximately $11 million. To fund this program, the Council would need to allocate the balance of current year Cap and Trade revenues and cancel two Council-approved programs that have yet to launch: Wildfire Mitigation and Building Electrification. Wildfire Mitigation has yet to start due to the California Air Resources Board not providing a quantification methodology for reduced greenhouse gasses achieved through fuels reduction, thus the Cap and Trade funds are not available for this purpose. Building Electrification has yet to start due to staffing limitations. This would have no impact on the Electric Utility’s financial metrics as defined in Council Policy 1414 as Cap and Trade revenues are restricted.

Utility Grant Program for Small Businesses
As an entitlement city for the U.S. Department of Housing and Urban Development (HUD) the City receives an annual allocation of Community Development Block Grant funding which is used for public service and public improvements. Due to the Federal CARES act the City received an additional allocation of $447,450. This funding, combined with unused funding from past projects, for a total of $600,000 provides the City an opportunity to provide funding toward eligible small business utility payments for those in the most need or are unable to receive Federal assistance or grants. If approved, staff will present the program and the amount available as part of the required public hearing to approve the use of the funding.

Packet Pg. 223 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update) City of Redding Economic Response Plan – April 2020
7 Local Economic Stimulus Package
The Local Economic Stimulus Package is composed of multi-departmental projects intended to result in a combination of benefits to the City. In its infancy, this was a mass project designed to create an energy savings with each completed project. The City, however, has multiple deferred maintenance projects that must be completed to maintain the infrastructure stability of its assets.

Staff developed the following plan in a response to a need to merge the energy savings needs of the City with its deferred maintenance needs and infuse much needed capital into the local economy.

The projects in this package were specifically chosen as critical needs either in the realm of energy savings, which qualifies the project to be paid for through GHG auction proceeds, or for its contribution to eliminating the deferred maintenance needs of the City. A combination of GHG funding, utility reserves, municipal bond, and energy cost savings would be used to fund the package with little or no net budgetary impact to the General Fund. The total value of the economic stimulus package is estimated at approximately $20 million. Approximately $9.5 million of GHG money could be allocated for the completion of the projects that realize an energy savings for the City. The energy savings over time for the General Fund could be used to fund the deferred maintenance needs.

Several of the anticipated projects such as the work at various fire stations and lighting upgrades would be started immediately and put out to bid as soon as possible. Other projects, such as the replacement of the heating and air conditioning system at the Civic Auditorium will need to be analyzed further. The intent is to move quickly to infuse available GHG funds and provide economic benefit for the community.

The calculated energy savings from the energy savings projects could be used to secure bond funding to accelerate up to another $10 million in local projects including improvements to the Redding Aquatic Center, park facilities, required building maintenance, and other amenities.

Staff will return to the City Council with a full project list and borrowing options should the City Council provide direction to do so.

Completion of projects totaling up to $20 million is quite a large endeavor. However, the plan would be to bid multiple smaller projects to provide the best opportunity for local contractors to participate in the process, and thereby providing the local economy a direct opportunity to see quick and significant economic benefit in jobs and business activity. According to multipliers provided by the Shasta County Economic Development Corporation, the City of Redding would see a direct benefit equal to 328 jobs and $30 million of economic impact.

Packet Pg. 224 Attachment: Previous Staff Report 04-21-20 (4.11(e)--COVID-19 Economic Stimulus Package Projects Update)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Approve 2022 Water Transfer Agreement (Agreement) with Centerville Community Services District for sale of up to 500 acre-feet of water at a cost of $500 per acre-foot; and authorize the Mayor to execute the agreement; and find that the approval of this agreement is exempt from environmental review under the California Environmental Quality Act pursuant to Section 15061 of Title 14 of the California Code of Regulations (“Common Sense Exemption”) because it can be seen with certainty that approval of the agreement will not have a significant effect on the environment.

Fiscal Impact
Water will be sold at the City of Redding’s (City) cost plus an administrative fee of $28 per acrefoot (AF). Selling the water will reduce some administrative fees associated with foregone power and thus result in a minor cost savings.

Alternative Action
The City Council may choose to decline approval of this water transfer agreement and/or provide alternative direction to staff.

Background
For the past three winters, the State of California (State) has experienced dry hydrologic conditions. The Bureau of Reclamation (Bureau) has reduced water allocations for all water contractors including the City’s surface water supply contracts. In addition, the Governor has declared a drought emergency in all 58 counties and the State Water Resources Control Board recently required all urban water suppliers to implement Level Two of its water shortage contingency plan. Many water suppliers throughout the Sacramento Valley and the State are working on water transfers or sales to meet urban, environmental, and agricultural needs.

MEETING DATE: June 21, 2022
ITEM NO. 4.11(f)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(f)--Approve 2022 Water Transfer Agreement with Centerville Community Services District
Chuck Aukland, Public
Works Director
Packet Pg. 225
Report to Redding City Council June 14, 2022
Re: 4.11(f)--2022 Water Transfer Agreement - Centerville CSD Page 2 In March, the Bureau announced that allocations for all Central Valley Project (CVP) Municipal and Industrial (M&I) water contractors would be reduced to the public health and safety amounts per the CVP M&I Water Shortage Policy. The City has been contacted by its neighbor, Centerville Community Services District, to help meet water needs. Approximately 10 percent of Centerville’s customers are City residents. Centerville’s CVP allocation is zero AF. It has enacted Stage Four (40 percent conservation) of its water shortage contingency plan and must purchase water.

Centerville is requesting to purchase up to 500 AF of water. Per the proposed delivery schedule, water transfers will not occur during the peak summer months (June, July and August) but will occur later in the water year when the City has passed its peak demand period. Given its own water restrictions, the City would not be able to transfer water during the summer but expects that it will be able to transfer a relatively small amount later in the water year. For context, the requested amount to be transferred is about two-percent of the City’s expected water use this year.

Staff has determined that the approval of this agreement is exempt from environmental review under the California Environmental Quality Act pursuant to Section 15061 of Title 14 of the California Code of Regulations (“Common Sense Exemption”). The water transfers will not occur during the peak summer months and would occur in the fall when the City has passed its peak demand period. It can be seen with certainty that approval of this agreement will not have a significant effect on the environment.

The agreement has been approved as to form by the City Attorney.

Council Priorities/City Manager Goals
• Government of the 21st Century - “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.

Attachments
^Agreement
^Exhibit A - Boundary
^Exhibit B - Cost of Water
^Exhibit C - Schedule
^CEQA NOE
Packet Pg. 226
Packet Pg. 227 Attachment: ^Agreement (4.11(f)--2022 Water Transfer Agreement - Centerville CSD) Packet Pg. 228 Attachment: ^Agreement (4.11(f)--2022 Water Transfer Agreement - Centerville CSD) Packet Pg. 229 Attachment: ^Agreement (4.11(f)--2022 Water Transfer Agreement - Centerville CSD) Packet Pg. 230 Attachment: ^Exhibit A - Boundary (4.11(f)--2022 Water Transfer Agreement - Centerville CSD)

EXHIBIT B

WATER TRANSFER

COST OF WATER PER ACRE FOOT
FROM

CITY OF REDDING
TO

CENTERVILLE COMMUNITY SERVICES DISTRICT
WATER YEAR 2022-2023
Rate Description Charge
Rate
Cost of Water from ACID $300
WAPA Forgone Power Charge $50
Bureau O&M Deficit Charge $122
Administrative Fee $28
Total Rate Charge $500
Packet Pg. 231 Attachment: ^Exhibit B - Cost of Water (4.11(f)--2022 Water Transfer Agreement - Centerville CSD)

EXHIBIT C

WATER SCHEDULE
FROM

CITY OF REDDING
TO

CENTERVILLE COMMUNITY SERVICES DISTRICT
WATER YEAR 2022-2023
Month Quantity
(Acre-Feet)
September 130
October 130
November 80
December 60
January 50
February 50
Total 500
Packet Pg. 232 Attachment: ^Exhibit C - Schedule (4.11(f)--2022 Water Transfer Agreement - Centerville CSD)

NOTICE OF EXEMPTION
TO:  Office of Planning and Research FROM: City of Redding 1400 Tenth Street, Room 121 Public Works Department
Sacramento, CA 95814 777 Cypress Avenue
Redding, CA 96001
☒ Shasta County Clerk
County of Shasta
P.O. Box 990880, 1643 Market Street
Redding, CA 96099-0880
Project Title: 2022 Water Transfer Agreement – Centerville CSD, J.O. #5205-20 Project Location – Specific: City of Redding
Project Location – City: Redding Project Location – County: Shasta Description of Project: The City of Redding proposes to approve a Water Transfer Agreement with Centerville Community Services District for the sale of up to 500 acre-feet of water at a cost of $500 per acre-foot. Approximately 10 percent of Centerville’s customers are City of Redding residents. It has enacted Stage Four (4) (40 percent conservation) of its water shortage contingency plan and must purchase water. The water transfers will not occur during the peak summer months and would occur in the fall when the City has passed its peak demand period.

Name of Public Agency Approving Project: City of Redding Name of Person or Agency Carrying Out Project: Josh Watkins, Water Utility Manager Exempt Status: (check one)
 Ministerial [Section 21080(b)(1); 15268]
 Declared Emergency [Section 21080(b)(3); 15269(a)]
 Emergency Project [Section 21080(b)(4); 15269(b)]
 Statutory Exemptions. State code number:
 Common Sense Exemption (This project does not fall within an exempt class, but it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment (14 CCR 15601[b][3]).  Categorical Exemption. State type and section number: Based on an examination of this proposal and supporting information, the following statements are true and exceptions do not apply: • If this project falls within an exempt class 3, 4, 5, 6, or 11, it does not impact and environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law. • There will not be a significant cumulative effect by this project and successive projects of the same type in the same place, over time. • There is not a reasonable possibility that the project will have a significant effect on the environment due to unusual circumstances. • This project does not damage a scenic resource within an officially designated state scenic highway. • This project is not located on a site included on any list compiled pursuant to Govt. Code § 56962.5 (“Cortese List”) • This project does not cause a substantial adverse change in the significance of a historical resource.

Reasons why project is exempt: CEQA applies only to projects which have the potential for causing a significant effect on the environment. The City would utilize its existing water allocation and would not require additional allocation for the transfer. Additionally, the water transfers will not occur during the peak summer months and would occur in the fall when the City has passed its peak demand period. The action has been reviewed and it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment.

Lead Agency Contact Person: Amber Kelley Telephone: 530.225.4046 If Filed by Applicant:

1. Attach certified document of exemption finding.

2. Has a notice of exemption been filed by the public agency approving the project? □ Yes □ No Signature:__________________________ Date:_________________________ Title: Environmental Compliance Manager
Signed by Lead Agency Date received for filing at OPR:______________  Signed by Applicant
Amber Kelley
June 13, 2022
Packet Pg. 233 Attachment: ^CEQA NOE (4.11(f)--2022 Water Transfer Agreement - Centerville CSD)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept Bid Schedule No. 5195 (Job No. 9618), Caldwell Park Skatepark Addition Project, awarded to California Skateparks, Inc., as satisfactorily complete, with a final cost of $1,492,768.77.

Fiscal Impact
The project was funded by a California Statewide Park Development and Community Revitalization Program Grant. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $1,492,768.77.

Alternative Action
The City Council (Council) may choose to not accept the project as satisfactorily complete, and advise staff on how to proceed.

Background
California Skateparks, Inc. has completed all items of work on the Caldwell Park Skatepark Addition Project as of March 25, 2022, which was within the contract time frame. The Public Works Department subsequently filed the notice of completion with the County of Shasta. The project warranty period expires one year from the completion date of March 25, 2022.

At its June 1, 2021, meeting, the Council awarded a construction contract to California Skateparks, Inc. of Upland, California, for $1,123,061 and approved a $115,000 construction contingency fund. Also authorized was $185,000 for contract administration and construction inspection fees and $88,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $15,000, for a total authorized amount of $1,526,061.

MEETING DATE: June 21, 2022
ITEM NO. 4.11(i)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(i)--Project Acceptance, Bid Schedule 5195, Job No. 9618, Caldwell Park Skatepark Addition Project
Chuck Aukland, Public
Works Director
Packet Pg. 234
Report to Redding City Council June 13, 2022
Re: 4.11(i)--Project Acceptance BS 5195 Caldwell Park Skatepark Addition Page 2 Project development costs include engineering, environmental, and consultant services. During construction, changed work conditions required funds to be reallocated from the construction contingency to contract administration and inspection fees in the amount of $18,000. There were eight change orders in the amount of $79,636.77. The final project cost was $1,492,768.77.

This project included an addition of approximately 17,155 square feet of poured-in-place concrete skatepark to the existing Caldwell Skatepark, as well as additional concrete sidewalk.

The skatepark design incorporated a mixture of street and transitional style skateboarding with various features such as ledges, bowls, ramps, banks and rails.

Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $88,000 $88,000
Construction Contract + Contingency $1,238,061
Construction Contract + Contract Change Orders $1,202,697.77 Contract Administration & Inspection $185,000 $202,071
Additional City Manager Authority $15,000 $0
Total $1,526,061 $1,492,768.77
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
c: Josh Anthony, Construction Manager
Rebecca Kraft, Assistant Engineer
Attachments
^Location Map
Packet Pg. 235

LOMA ST

DELTA ST

CORONADO ST

DEL MAR AVE CHRISTINE AVE

DELTA ST

N MARKET ST

DEL MAR AVE

QUARTZ HILL RD

QUARTZ HILL RD

CITY OF REDDING

LOCATION MAP

EXHIBIT A

CALDWELL SKATEPARK

ADDITION PROJECT PUBLIC WORKS

DEPARTMENT

PROJECT

LOCATION
Packet Pg. 236 Attachment: ^Location Map (4.11(i)--Project Acceptance BS 5195 Caldwell Park Skatepark Addition)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Accept Bid Schedule No. 5238 (Job No. 2664), California Street Water Main Improvements Project, awarded to SnL Group, Inc., as satisfactorily complete, with a final cost of $969,907.

Fiscal Impact
The project was funded by Water Utility funds. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $969,907.

Alternative Action
The City Council (Council) may choose to not accept the project as satisfactorily complete, and advise staff on how to proceed.

Background
SnL Group, Inc., has completed all items of work on the California Street Water Main Improvements Project as of April 19, 2022, which was within the contract time frame. The project warranty period expires one year from the completion date of April 19, 2022, and the Public Works Department subsequently filed the notice of completion with the County of Shasta.

At its December 7, 2021, meeting, the Council awarded a construction contract to SnL Group, Inc., of Redding, California, for $662,049 and approved a $70,000 construction contingency fund. Also authorized was $120,000 for contract administration and construction inspection fees and $120,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $15,000, for a total authorized amount of $987,049. Project development costs include engineering, environmental, and consultant services. During construction, changed work MEETING DATE: June 21, 2022
ITEM NO. 4.11(j)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(j)--Project Acceptance, Bid Schedule 5238, Job No. 2664, California Street Water Main Improvements Project
Chuck Aukland, Public
Works Director
Packet Pg. 237
Report to Redding City Council June 12, 2022
Re: 4.11(j)--Project Acceptance BS 5238 California Street Water Main Improvements Page 2 conditions required funds to be reallocated from contract administration and inspection fees to the construction contingency in the amount of $17,358 to the cover approved change orders.

There were five change orders in the amount of $87,358. The final project cost was $969,907.

This project included the installation of approximately 1,100 feet of new 8-inch water main, water services, and fire hydrants in California Street from Placer Street to Tehama Street. The project also included replacement of the existing storm drain system at the southeast corner of the intersection of California and Tehama Streets.

Cost Summary
Awarded Amounts Actual Cost
Project Development Costs $120,000 $120,000
Construction Contract + Contingency $732,049
Construction Contract + Contract Change Orders $749,407 Contract Administration & Inspection $120,000 $100,500
Additional City Manager Authority $15,000 $0
Total $987,049 $969,907
Council Priority/City Manager Goals
• This agenda item is a routine operational item.
c: Josh Anthony, Construction Manager
Rebecca Kraft, Assistant Engineer
Attachments
^Location Map
Packet Pg. 238
Packet Pg. 239 Attachment: ^Location Map (4.11(j)--Project Acceptance BS 5238 California Street Water Main Improvements)

CITY OF REDDING

REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5257 (Job No. 9943) Reconstruction of Terminal Building Access Roads Project Phase 2:
(1) Award to Tullis, Inc. in the amount of $1,584,520 for the Base Bid, and an additional $596,460 for Additive Alternate 1;
(2) Approve an additional $421,577 to cover the cost of administration and inspection fees; and $343,000 for project development costs;
(3) Approve $218,000 to provide construction contingency funding; (4) Find that the Project is categorically exempt from review under the California Environmental Quality Act per Section 15301 - Existing Facilities, and Section 15302 – Replacement or Reconstruction; and
(5) Approve Authorization of Service (AOS) No. 22-07, Construction Administration Services for the Reconstruction of the Terminal Building Access Roads, Phase 2, with Mead & Hunt, Inc. (C-8976), for a total cost not to exceed $358,577.

Fiscal Impact
The Reconstruction of Terminal Building Access Roads Project (Project) is being 100 percent federally funded by the Federal Aviation Administration (FAA). At its meeting on December 18, 2018, the City Council (City) adopted a budget resolution appropriating $6,750,000 to complete the full project. Phase 1 construction was recently completed, and now Phase 2 can be awarded, and construction began.

MEETING DATE: June 21, 2022
ITEM NO. 4.11(k)
FROM:
***APPROVED BY***
[email protected] [email protected]
SUBJECT: 4.11(k)--Award Bid Schedule No. 5257 (Job Order No. 9943) Reconstruction of Terminal Building Access Roads Phase 2 and Approve Authorization of Service No. 22-07 with Mead & Hunt, Inc. for Construction Administration Services Chuck Aukland, Public
Works Director
Packet Pg. 240
Report to Redding City Council June 15, 2022
Re: 4.11(k)--Award Bid Schedule No. 5257 Reconstruction of Terminal Roads Page 2 Cost Summary
Item Estimated
Project Development Costs $343,000
Construction Contract + Contingency $2,398,980
Contract Administration, Inspection, Testing $421,577
Total Project Costs $3,163,557
Project cost components are estimates, and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.

Alternative Action
The Council may choose not to award the bid for the Reconstruction of the Terminal Building Access Roads Project – Phase 2, and also not award the Authorization of Service and provide staff with alternate direction. Without this project, the terminal building access road will require continued repair and maintenance, and without the Authorization of Service, the project will not move forward, and FAA grant funds will go unused.

Background/Analysis
Attached is a tabulation of bids received and opened on November 30, 2021, for the Reconstruction of the Terminal Building Access Roads Project – Phase 2. The low bid in the amount of $1,584,520 was received from Tullis, Inc., of Redding, California. The engineer's estimate was $2,237,650. Total project development costs for this project are estimated to be $343,000. Project development costs include engineering, surveying, right-of-way, environmental, consultant services, and permit fees. There is $6,750,000 budgeted for the total project. Staff intends to utilize Mead & Hunt, Inc. for construction management services due to workload management. Per the Consulting and Professional Services Agreement executed on July 23, 2021, and attached to this report, a new Authorization of Service ($358,577) is needed for each phase of the project, which will provide guidance on compensation and scope.

This project includes the reconstruction of the remaining portions of Woodrum Circle that were not completed as part of Phase 1, along with segments of Municipal Boulevard (approximately 1250 feet long by 46 feet wide) and Knighton Road (approximately 300 feet long by 72 feet wide). The reconstruction will consist of new asphalt, lime-treated subgrade, sidewalk, and curb and gutter replacement. In addition, some storm drain system replacements and new pavement markings will be applied, as well as street lights, fixtures, and signage installed.

Staff has determined that the project qualifies as Categorically Exempt from environmental review under California Environmental Quality Act Guidelines, per Sections 15301 and 15302.

Class 1 exemptions include minor alteration of existing public facilities, and Class 2 exemptions include the replacement or reconstruction of existing structures or facilities. The project will result in no expansion of use, the facilities will be replaced on the same site, and the facilities will have substantially the same purpose and capacity. The project has been reviewed for sensitive resources and will not have a significant effect on biological or cultural resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the Packet Pg. 241
Report to Redding City Council June 15, 2022
Re: 4.11(k)--Award Bid Schedule No. 5257 Reconstruction of Terminal Roads Page 3 environment. On October 5, 2020, the FAA made a determination that the project is Categorically Excluded pursuant to FAA Order 1050.1F as it relates to the National Environmental Policy Act of 1969, as amended.

Council Priority/City Manager Goals
• This agenda item is a routine operational item.

Attachments
^Bid Tab
^Location Map
^Notice of Exemption
Amended C-8976
C-8976
FAA NEPA CE 2020 10 05
Packet Pg. 242