Certification of Compliance: By signing this Agreement, Grantee hereby certifies, under penalty of perjury under the laws of State of California, that it and its subrecipients will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, Section 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions:
Publish a statement notifying employees and subrecipients that unlawful manufacture distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, Grantees, or subrecipients for violations, as required by Government Code Section 8355, subdivision (a)(1).
a) Establish a Drug-Free Awareness Program, as required by Government Code Section 8355, subdivision (a)(2) to inform employees, Grantees, or sub recipients about all of the following:
i. The dangers of drug abuse in the workplace;
ii. Grantee's policy of maintaining a drug-free workplace; iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees, Grantees, and subrecipients for drug abuse violations.
b) Provide, as required by Government Code Section 8355, subdivision (a)(3), that every employee and/or subrecipient that works under this Agreement:
i. Will receive a copy of Grantee's drug-free policy statement, and ii. Will agree to abide by terms of Grantee's condition of employment or subcontract.
11) Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that:
a) The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of Initial Here� Packet Pg. 132
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community City of Redding
23-ERF-3-L-00008
information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the Family Code; and
b) The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
12) Special Conditions - Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including the Special Conditions set forth in Exhibit E. These conditions shall be met to the satisfaction of Cal ICH prior to disbursement of funds. The Grantee shall ensure that all Subgrantees are made aware of and agree to comply with all the conditions of this Agreement and the applicable State requirements governing the use of ERF.
Failure to comply with these conditions may result in termination of this Agreement. a) The Agreement between the Grantee and any Subgrantee shall require the Grantee and its Subgrantees, if any, to:
i. Perform the work in accordance with Federal, State and Local housing and building codes, as applicable.
ii. Maintain at least the minimum State-required worker's compensation for those employees who will perform the work or any part of it. iii. Maintain, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the Grantee or any Subgrantee in performing the Work or any part of it. iv. Agree to include and enforce all the terms of this Agreement in each subcontract.
13) Compliance with State and Federal Laws, Rules, Guidelines and Regulations The Grantee agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, fair housing, and all other matters applicable and/or related to the ERF program, the Grantee, its subrecipients, and all eligible activities.
Grantee shall also be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including Initial Here� Packet Pg. 133
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community City of Redding
23-ERF-3-L-0OOO8
those necessary to perform design, construction, or operation and maintenance of the activities. Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, environmental protection, procurement, and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of permits and approvals to Cal ICH upon request. 14) Inspections
a) Grantee shall inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement.
b) Cal ICH reserves the right to inspect any work performed hereunder, including site visits, to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement.
c) Grantee agrees to require that all work that is determined based on such inspections not to conform to the applicable requirements be corrected and to withhold payments to the subrecipient until it is corrected. 15) Litigation
a) If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of Cal ICH, shall not affect any other provisions of this Agreement and the remainder of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are and shall be deemed severable.
b) The Grantee shall notify Cal ICH immediately of any claim or action undertaken by or against it, which affects or may affect this Agreement or Cal ICH, and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of Cal ICH.
Initial Her� Packet Pg. 134
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community City of Redding
23-ERF-3-L-00008
Encampment Resolution Funding Program (ERF-3-L)
Standard Agreement
EXHIBIT E
SPECIAL TERMS AND CONDITIONS
1) All proceeds from any interest-bearing account established by the Grantee for the deposit of funds, along with any interest-bearing accounts opened by subrecipients to the Grantee for the deposit of funds, must be used for eligible activities. Grantees must maintain records of all expenditures of the proceeds from these interest bearing accounts for five (5) years. Cal ICH reserves the right to perform or cause to be performed a financial audit on the use of proceeds from interest bearing accounts.
2) Grantee shall utilize its local Homeless Management Information System (HMIS) to track ERF projects, services, and clients served. Grantee will ensure that HMIS data are collected in accordance with applicable laws and in such a way as to identify individual projects, services, and clients that are supported by funding (e.g., by creating appropriate - ERF specific funding sources and project codes in HMIS).
3) Grantee shall participate in and provide data elements, including, but not limited to, health information, in a manner consistent with federal law, to the statewide Homeless Management Information System (known as the Homeless Data Integration System or "HDIS"), in accordance with their existing Data Use Agreement entered into with the Council, if any, and as required by Health and Safety Code Section 50254. Any health information provided to, or maintained within, the statewide Homeless Management Information System shall not be subject to public inspection or disclosure under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code). For purposes of this paragraph, "health information" means "protected health information," as defined in Part 160.103 of Title 45 of the Code of Federal Regulations, and "medical information," as defined in subdivision U) of Section 56.05 of the Civil Code. The Council may, as required by operational necessity, amend or modify required data elements, disclosure formats, or disclosure frequency. Additionally, the Council, at its discretion, may provide Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in support of the Purpose of this Agreement and the existing Data Use Agreement. 4) Grantee agrees to accept technical assistance as directed by Cal ICH or by a contracted technical assistance provider acting on behalf of Cal ICH. Grantee will report to Cal ICH on programmatic changes the Grantee will make as a result of the technical assistance and in support of their grant goals.
Initial Her� Packet Pg. 135
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community City of Redding
23-ERF-3-L-00008
5) Grantee should establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all levels of planning and implementation, including through opportunities to hire people with lived experience.
6) Cal ICH maintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct grantees to take specified actions or risk breach of this Agreement. Grantees will be provided reasonable notice and Cal ICH's discretion in making these determinations are absolute and final.
Initial Here& Packet Pg. 136
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Packet Pg. 137
Attachment: Exhibit C-1 (4.2(b) Shasta Community Health Center Contract Amendment)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Award Bid Schedule No. 5534, Electric Line Clearance Services for Area 1 , as depicted in the attached map , to bidder Skyline Tree Enterprise Inc., for $750,000, plus a 25 percent contingency of $187,500, from issue date of the purchase order through December 31, 2025, with the option for two consecutive one -year contract extensions through December 31, 2027;
(2) Adopt Resolution approving and adopting the 61st Amendment to City Budget Resolution No. 2023-060 appropriating an additional $587,500 for electric line clearance and emergency operations services;
(3) Authorize the Purchasing Officer to amend and extend the purchase order(s) per the bid specifications, and to include an additiona l 25 percent (of the adjusted base contract amount) contingency allowance each additional year; and (4) Find that this activity is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301. Existing Facilities.
Fiscal Impact
The total cost for electric line clearance services, including contingency, is outlined below:
DESCRIPTION ESTIMATED COST
Electric line clearance and emergency operations services $750,000 25% Contingency $187,500
TOTAL $937,500
The City of Redding Electric Utility (REU) Fiscal Year 2024 -25 Biennial Budget, approved by the City Council on June 20, 2023, included a $350,000 allocation for electric line clearance services. Initially, this funding was intended to cover a four -month period. However, during the preventive maintenance and inspection cycle , staff determined that continuous, year -round MEETING DATE: December 3, 2024
ITEM NO. 4.5(a)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric Line Clearance Services for Area 1
Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 138
Report to Redding City Council November 27, 2024
Re: 4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric Line Clearance Service f Page 2
vegetation management is essential for system protection, storm damage prevention, and wildfire mitigation efforts . REU has sufficient reserves to cover the additional $587,500 needed to support the year-round vegetation management effort.
Alternative Action
The City Council could choose not to accept the bid and provide alternative direction to staff.
Background/Analysis
Since 1995, REU has contracted for supplemental electric line clearance services to reduce a portion of the tree trimming backlog in areas where rapid tree growth normally occurs. This has allowed REU to maintain a smaller staff to cover a larger area w hile providing emergency and on-demand tree clearance work.
Tree trimming is one of REU’s most cost-effective and proven preventive maintenance programs for ensuring reliable service. Line clearances are mandated by state and federal regulations to help protect public safety by preventing potential fires and damage to electrical equipment . In 2023-2024, REU utilized a contractor on a short -term, four-month contract for $677,800. While significant progress was made, the size and growth patterns of the trees meant that not all maintenance needs could be addressed within this timeframe. Consequently, a long -term strategy is required to maintain continuous, year -round vegetation management across the entire distribution and transmission system.
On October 24 , 2024, nine bids were opened for electric line clearance services. The apparent lowest evaluated bid, totaling $673,505, was submitted by Greentek Services, LLC. However, after review, staff found Greentek's proposal to be non -responsive, as it did not me et the specified requirements and general conditions. The next lowest bids, from Mountain F Enterprises, Inc. and Mario’s Tree Service, Inc., were also deemed non -responsive. After excluding these bids, the lowest evaluated, responsive bid was submitted by Skyline Tree Enterprise, Inc., with a total evaluated price of $750,000, meeting all project specifications and conditions. A 25 percent contingency has been allocated for emergency operations to enable rapid restoration of power to REU customers in case of winter storms or fires while contractors are under contract. This contingency also covers any additional work necessary to ensure safe and reliable utility services beyond the original scope.
Environmental Review
Staff has reviewed the action and dete rmined that it is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301. Existing Facilities. Class 1 exemptions include the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public facilities and topographical features. The vegetation management services will occur in existing line, access road, and easement areas in order to maintain continuous electric service for public health and safety. The work will occ ur in previously disturbed and cleared areas that have no underlying value for sensitive resources. The project has no potential to have a significant effect on the environment.
Packet Pg. 139
Report to Redding City Council November 27, 2024
Re: 4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric Line Clearance Service f Page 3
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^Resolution
^Bid Tabulation
^Vicinity Map
^NOE Electric Line Clearance Services - Area 1
Packet Pg. 140
RESOLUTION NO. 2024-___
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 61ST AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $587,500 FOR ELECTRIC LINE CLEARANCE AND EMERGENCY OPERATION SERVICES FOR FISCAL YEAR 2024-2025
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING
THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:
FUND DIVISION DESCRIPTION INCREASE DECREASE
211
8041 REU – Vegetation Management
$587,500
THAT account titles and numbers requiring adjustments by this Resolution are as follows:
USE SOURCE
OF FUNDS OF FUNDS
Decrease (Increase) Fund Balance
211-8041-2910000-00000 Fund Balance 587,500$
Increase Expenditures
211-8041-8593141-00000 Distribution Maintenance
Overhead Contract 587,500$
Total 587,500$ 587,500$
THAT the purpose is to appropriate $587,500 for electric line clearance and emergency operations services for fiscal year 2024-2025.
I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 3rd day of December, 2024, and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
TENESSA AUDETTE, Mayor
ATTEST: FORM APPROVAL:
SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney
Packet Pg. 141
Attachment: ^Resolution (4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric Line Clearance Service f) Packet Pg. 142
Attachment: ^Bid Tabulation (4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric Line Clearance Service f) Packet Pg. 143
Attachment: ^Vicinity Map (4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric Line Clearance Service f) Packet Pg. 144
Attachment: ^NOE Electric Line Clearance Services - Area 1 (4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following actions regarding Bid Schedule No. 5520 for the installation of the Redding Power Plant Variable Frequency Drive (VFD) cooling systems:
(1) Authorize an amount not to exceed $300,000 for the installation of the VFD cooling systems;
(2) Award Bid to Timberline Heating & Air Conditioning, in an amount not to exceed $300,000 including contingency ($235,380 for installation and $64,620 for contingency); (3) Authorize the City Manager, or designee, to execute change orders up t o the total amount of the project contingency to address unforeseen work items discovered during the installation process; and
(4) Find that th e project is categorically exempt from review under the California Environmental Quality Act , pursuant to Sections 15 301 (Existing Facilities) and 15302 (Replacement or Reconstruction).
Fiscal Impact
The total cost for City of Redding Power Plant Variable Frequency Drive (VFD) Cooling System installation, including contingency, is outlined below:
Description Amount
HVAC Installation, Bid Schedule 5520 $235,380
Contingency $64,620
TOTAL $300,000
Although increased project costs and unexpected maintenance needs have depleted the Major Maintenance Fund, sufficient funding, including contingency, remains available fo r this unplanned project.
MEETING DATE: December 3, 2024
ITEM NO. 4.5(b)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.5(b)--Redding Power Plant Variable Frequency Drive Cooling System Installation
Nick Zettel, Director of
Redding Electric Utility
Packet Pg. 145
Report to Redding City Council November 26, 2024
Re: 4.5(b)--Redding Power Plant VFD Cooling System Installation Page 2
Alternative Actions
The City Council (Council) could choose not to award the bid to Timberline Heating & Air Conditioning and provide alternative direction to staff.
Background/Analysis
The City of Redding (City) owns and ope rates a 183 MW natural gas fired power generation plant with six generating units. Generating Units 5 and 6 have prefabricated buildings adjacent to the turbine and generator enclosures containing power plant controls, the starting system variable frequency drive, power distribution panels, and other auxiliary equipment. The cooling systems are integral to the operation of Generating Units 5 and 6. The existing cooling systems are original to the construction of Generating Units 5 and 6 (2002 and 2011 respe ctively), and are reaching their end-of-life.
Replacement parts are only available from vendors outside of the United States , and cooling system contracted service personnel available to the City are unfamiliar with the cooling system design and parts , which makes it difficult to service the equipment . Staff intend to replace the equipment prior to failure to ensure continued generating unit reliability. In 2021, staff contracted with Pace Engineering Inc. , which designed new systems using US-made industry- standard parts and equipment to retrofit these cooling systems.
Request for Proposals number 5520 was published to solicit proposals for the installation of equipment specified by Pace Engineering Inc. Staff determined that Timberline Heating & Air Conditioning's proposal was the best value for the City. The evaluation summary is attached.
Environmental Review
Staff has reviewed the project and determined that it is categorically exempt from review under the California Environmental Quality Act, pursua nt to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing public facilities. Class 2 exemptions consists of replacement or reconstruction where the new structure will be located on the same site and will have substantially the same purpose and capacity. The project involves the removal and replacement of the existing cooling systems at the Power Plant. This is a maintenance activity and the cooling systems will have substantially the same purpose and capacity with no proposed expansion. The project area has no underlying value for sensitive resources and the project has no potential to have a significant effect on the environment.
Council Priority/City Manager Goals
• This is a routine operational item.
Attachments
RFP #5520 Evaluation Summary
NOE RPP Cooling System Replacement
Packet Pg. 146
Bidder
Minimum Proposal
Requirements Met?
Technical
Evaluation Score
Cost Evaluation
Score Total Score
Timberline Yes 165 108 273
Redding Heating and Air Yes 105 99 204
RFP #5520 Evaluation Summary
Packet Pg. 147
Attachment: RFP #5520 Evaluation Summary (4.5(b)--Redding Power Plant VFD Cooling System Installation) Packet Pg. 148
Attachment: NOE RPP Cooling System Replacement (4.5(b)--Redding Power Plant VFD Cooling System Installation)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept the California D epartment of Forestry and Fire Protection’s Wildfire Prevention Grant s Program award in the amount of $1,546,413.20.
Fiscal Impact
In August 2024, t he City of Redding (City) was awarded $1,546,413.20 from the California Department of Forestry and Fire P rotection’s Wildfire Prevention Grant (CAL FIRE WPG) Program for vegetation management and reduction of fuel loads on City-owned properties for the City’s Priority Hazardous Fuel Management Project (Project). The grant funds may be used to pay for staff costs, contractors, and equipment.
No match is required for this grant program. However, the grant agreement requires the City to complete the scope of work and furnish any funds necessary to complete the Project. Staff does not anticipate needing addition al funds beyond the grant award to complete the scope of work outlined in the grant. The Project will potentially span over the next one to two years, and the work will be done by either contractors or hiring City staff . Staff will weigh options and determine which will be the most cost efficient and successful model. If hiring additional City staff is the preferred model, the Community Services Department will return to City Council (Council) to request additional positions.
Alternative Action
The Counc il could decline to accept the funds from this grant or provide staff with alternate direction. Due to staff workloads and expense, designated sites identified below would not be able to be cleared without the funding this grant provides.
MEETING DATE: December 3, 2024
ITEM NO. 4.6(a)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.6(a)--Accept CAL FIRE Wildfire Prevention Grant Travis Menne, Director of
Community Services
Packet Pg. 149
Report to Redding City Council November 26, 2024
Re: 4.6(a)--Accept CAL FIRE Wildfire Prevention Grant Page 2
Background/Analysis
The CAL FIRE WPG Program provides funding for wildfire prevention projects and activities in and near fire threatened communities that focus on increasing the protection of people, structures, and communities. Funded activities include hazardous fue l reduction, wildfire prevention planning, and wildfire prevention education with an emphasis on improving public health and safety while reducing greenhouse gas emissions.
The funding allow s the City to re duce fire fuels on City -owned property identified as having high fuel loads. The Project includes four key sites at the north end of Redding for a total of approximately 305 acres that require work to remove vegetation and prevent undesired re - sprouting of invasive vegetation. Activities include reducing hazardous fuel loads in great at-risk areas, followed by annual grazing. After initial treatments, undesired re -sprouted vegetation will be treated with appropriate herbicide applications. During treatments, areas will be re -evaluated to determine if additional fuel reduction is needed.
The proposed activities are consistent with the CAL FIRE WPG Program’s mission to avoid or reduce the severity of potential wildfires, thereby limiting greenhouse gas emissions. The funds from this grant will allow the id entified sites to be cleared such that City staff would be able to adequately maintain the locations upon completion of the project. In addition, the grant funds are available to purchase equipment that can be used for future fuel reduction efforts.
Environmental Review
Accepting the CAL FIRE WPG Program funds is not a project defined under the California Environmental Quality Act (CEQA), and no further action is required. If accepted, staff will process the applicable CEQA determination based on the eligible locations and scope of work.
Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
Grant Agreement 5TR23112
Previous Staff Report_Cal Fire Wildfire Prevention Application Staff Report Previously Adopted Resolution
^Project Map
Packet Pg. 150
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY Gavin Newsom, Governor “The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
P.O. Box 944246
SACRAMENTO, CA 94244 -2460
(916) 653-7772
Website: www.fire.ca.gov
November 7, 2024
Dan Williams
City of Re dding
777 Cypress Avenue
R
edding, CA 96001
5TR23112; City of Redding “Priority Hazardous Fuel Management Project” This Ag
reement cannot be considered binding on either party until approved by appropriate authorized CAL FIRE designee. No services should be provided prior to approval, as the State is not obligated to make any payments on any Agreement prior to final approval. FAILURE TO RETURN ALL DOCUMENTS BY DATE BELOW MAY RESULT IN LOSS OF FUNDING.
Please
contact David Jaramillo at (530) 623-3855 if you have questions concerning services to be performed.
1. 2.
Full grant agreement including terms and conditions, project grant application form, scop e of work, budget, map, and other exhibits enclosed. Please sign, scan, and return the agreement to Aaron Sabin at [email protected] no later than December 5, 2024.
Alternatively, you may opt to print (single sided), sign in blue ink, and return the agreement with original signature to:
CAL FIRE
Attn: Grants Management Unit/WP Grants
P.O. Box 944246
Sacramento, CA 94244-2460
In order to expedite your agreement, a scanned/electronic signature copy of the agreement is preferred.
Additionally, the following documents are required before we can execute your agreement:
- Signed Board Resolution
Enclosed for your record is one fully executed copy of the agreement referenced above. When billing for services performed under this agreement, your invoices must reference the agreement number above and be submitted to the contract manager.
Thank you,
Aaron Sa
bin
Grants Analyst
Grants Management Unit
CC: Nadin
e Scarbrough
CNR Grants
David Jaramillo
Enclos
ures
Packet Pg. 151
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) State of California
Department of Forestry and Fire Protection (CAL FIRE)
Office of the State Fire Marshal
GRANT AGREEMENT
APPLICANT:
PROJECT TITLE:
GRANT AGREEMENT:
City of Redding
Priority Hazardous Fuel Management Project
5TR23112
PROJECT PERFORMANCE PERIOD is from date of latter signature by CAL FIRE Deputy Director or Grantee through March 15, 2030.
Under the terms and conditions of this Grant Agreement, the applicant agrees to complete the project as described in the project description, and the State of California, acting through the Department of Forestry & Fire Protection, agrees to fund the project up the total state grant amount indicated.
PROJECT DESCRIPTION: The proposed project involves reducing hazardous fuel loads in high-risk areas, followed by annual grazing. The project included in this proposal for funding includes four key sites at the north end of Redding for a total of approximately 304 acres. The project is intended to protect habitable structures as well as critical infrastructure on or directly near the site.
Total State Grant not to exceed $ 1,546,413.20 (or project costs, whichever is less). *The Special and General Provisions attached are made a part of and incorporated into this Grant Agreement.
City of Redding
STATE OF CALIFORNIA
DEPARTMENT OF FORESTRY
AND FIRE PROTECTION
Applicant
By By
Signature of Authorized Representative
Pri
nt Name/
Title: Title: Frank Bigelow, Deputy Director
Date Date
CERTIFICATION OF FUNDING
PO ID SUPPLIER ID GRANT AGREEMENT NUMBER
5TR2311
2 FUND FUND NAME
Timber Regulation and Forest Restoration Fund 3212
PROJECT ID
N/A
ACTIVITY ID
N/A
AMOUNT OF ESTIMATE FUNDING
$ 1,546,413.20
GL UNIT
N/A
BUD REF
101
ADJ. INCREASING ENCUMBRANCE
$ 0.00
PROGRAM NUMBER ENY ADJ. DECREASING ENCUMBRANCE
2470010 2024 $ 0.00
ACCOUNT
5340580
ALT ACCOUNT
5340580000
UNENCUMBERED BALANCE
$ 1,546,413.20
REPORTING STRUCTURE
35405909
SERVICE LOCATION
96295
Acknowledged - I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance.
Certification of CAL FIRE Accounting Officer Date
Packet Pg. 152
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
1 T
ERMS AND CONDITIONS OF GRANT AGREEMENT
I. RECITALS
1. This Agreement, is entered into between the State of California, by and through the California Department of Forestry and Fire Protection (CAL FIRE), hereinafter referred to as “STATE” and, City of Redding, hereinafter referred to as “GRANTEE”.
2. The STATE hereby grants to GRANTEE a sum (hereinafter referred to as “GRANT FUNDS”) not to exceed One Million Five Hundred Forty Six Thousand Four Hundred Thirteen Dollars and Twenty Cents ($1,546,413.20).
3. In addition to the terms and conditions of this Agreement, the STATE and GRANTEE agree that the terms and conditions contained in the documents set forth below are hereby incorporated and made part of this agreement. a. California Climate Investments Department of Forestry and Fire Protection Wildfire Prevention Grants Program Procedural Guide 2023-2024 b. The submitted Application, Scope of Work, Project Workbook, GHG Emissions Workbook and Exhibits
II. SPECIAL PROVISIONS
1. Recipients of GRANT FUNDS pursuant to California Public Resources Code Section §4124.5 shall abide by the provisions in this Agreement. This includes the requirement that work shall not commence prior to the execution of this Agreement by both parties. Any work started prior to the execution of this Agreement will not be eligible for funding under the terms of this Agreement.
2. As precedent to the STATE’s obligation to provide funding, GRANTEE shall provide to the STATE for review and approval a detailed budget, specifications, and project description. Approval by the STATE of such plans and specifications, or any other approvals provided for in this Agreement, shall be for scope and quality of work, and shall not relieve GRANTEE of the obligation to carry out any other obligations required by this Agreement, in accordance with applicable law or any other standards ordinarily applied to such work or activity.
3. All informational products (e.g., data, studies, findings, management plans, manuals, photos, etc.) relating to California’s natural environment produced with the use of GRANT FUNDS shall be available for public use.
Packet Pg. 153
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
2 III. GENERAL PR
OVISIONS
1. Definitions
a. The term “Agreement” means grant agreement number 5TR23112. b. The term
“GRANT FUNDS” means the money provided by the STATE to
t
he GRANTEE in this Agreement.
c. The term “GRANTEE” means an applicant who has a signed Agreement for the award for GRANT FUNDS.
d. The term “Other Sources of Funds” means all matching fund sources that are required or
used to complete the Project beyond the GRANT FUNDS
provided by this Agreement.
e. The term “STATE” means the State of California, Department of Forestry and Fire Protection (CAL FIRE).
f. The term
“Project” means the development or other activity described in t
he “Project Scope of Work”.
g. The term “Project Budget Detail” as used herein defines the approved budget plan.
h. The term “Project Scope of Work” as used herein means the individual scope of work describing in detail the approved tasks.
Packet Pg. 154
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
3 2. Pr
oject Representatives
The project representatives during the term of the agreement will be:
STATE: CAL FIRE GRANTEE: City of Redding
Section/Unit: SHU Section/Unit: N/A
Attention: David Jaramillo Attention: Dan Williams
Mailing Address:
875 Cypress Ave
Redding, CA 96001
Mailing Address:
777 Cypress Avenue
Redding, CA 96001
Phone Number: (530) 623-3855 Phone Number: (530) 224-6001 Email Address:
[email protected]
Email Address:
[email protected]
Chang
es to the project representatives during the term of the agreement shall be made in writing. Notice shall be sent to the above representative for all notice provisions of this Agreement.
3. Project Execution
a. Subject to the availability of grant monies, the STATE hereby grants to the GRANTEE a sum of money (GRANT FUNDS) not to exceed the amount stated on Section I. RECITALS, Paragraph 2 in consideration of and on condition that the sum be expended in carrying out the purposes as set forth in the description of the Project in this Agreement and its attachments and under the terms and conditions set forth in this Agreement.
b. GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the Project. Any amendment to the Project as set forth in the Application on file with the STATE must be submitted to the STATE for approval in writing. No amendment is allowed until written approval is given by the STATE.
c. GRANTEE shall complete the Project in accordance with the time of Project performance set forth in this Agreement, unless an amendment has been approved and signed by the STATE under the terms and conditions of this Agreement. Amendments must be requested in advance and will be considered in the event of circumstances beyond the control of the GRANTEE, but no less than 60 days from the Agreement expiration date. The STATE may waive the minimum timeframe for amendments at their discretion. Approval of amendment is at the STATE’s discretion.
Packet Pg. 155
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
4 d. G
RANTEE certifies that the Project Scope of Work complies with all local, State, and federal laws and regulations.
e. GRANTEE shall comply with the California Environmental Quality Act (CEQA) (Public Resources Code, Section 21000, et. seq. Title 14, California Code of Regulations, Section 15000 et. seq.) and all other local, State, and federal environmental laws. A copy of the certified CEQA document must be provided to STATE before any GRANT FUNDS are made available for any Project activity that could directly impact the environment (e.g. cutting, piling or burning bush, masticating, dozer work, etc.). CEQA compliance shall be completed within one (1) year from start date of the Agreement. The start date is considered the latter date of signature by the Grantee Authorized Representative or CAL FIRE Deputy Director. GRANT FUNDS will be made available in advance of CEQA compliance for project activities that do not have the potential to cause a direct environmental impact (e.g. project planning, locating and marking property or project boundaries, contacting and signing up landowners, etc.).
f. GRANTEE shall permit periodic site visits by representative(s) of the STATE to ensure program compliance and that work is in accordance with the approved Project Scope of Work, including a final inspection upon Project completion.
g. GRANTEE, and the agents and employees of GRANTEE, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents, of the STATE. No person who, as an officer, employee, or agent of the STATE participated in the preparation or creation of or determination to award this Grant Agreement shall serve as an agent or employee of GRANTEE including but not limited to those acts prohibited by Government Code Sections 1090, and 87100.
4. Project Costs and Payment Documentation
a. Payment by the STATE shall be made after receipt of an acceptable invoice and approval by a duly authorized representative of the STATE.
GRANTEE shall submit an invoice for payment to the CAL FIRE Project Representative of the STATE. A final invoice shall be submitted no later than 30 days after completion, expiration, or termination of this Agreement.
b. For services satisfactorily rendered, and upon receipt and approval of invoices for payment, the STATE agrees to compensate GRANTEE for Packet Pg. 156
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
5 ac
tual expenditures incurred in accordance with the rates and activities specified in the Final Project Budget Detail, Application, Scope of Work and Exhibits, and made a part of this Agreement.
c. Equipment purchased using GRANT FUNDS, wholly or in part, must be used by the GRANTEE for the project for which it was acquired. STATE retains a vested interest in the equipment for the useful life of the equipment, even after completion of the grant. GRANTEE shall provide written disposition of the equipment upon completion of the grant and upon any changes to the disposition of the equipment. Such disposition must be approved in advance by STATE. Equipment purchased using GRANT FUNDS cannot be used as collateral, financed, or sold without prior written approval from the STATE. Grantee must provide reporting on equipment disposition no less frequently than biannually to CAL FIRE or upon CAL FIRE’s request after completion of the grant project until notified in writing by the CAL FIRE Wildfire Prevention Grant Program that additional reporting is no longer required.
d. GRANTEE shall submit, in arrears, not more frequently than once a month, and required quarterly, an invoice to the STATE for costs paid by GRANTEE pursuant to this Agreement. In the event no expenses are incurred, GRANTEE shall identify that no costs have been incurred within the respective quarterly progress report in lieu of submitting a zero- balance invoice. Each invoice shall contain the following information: the Agreement number, the dates or time period during which the invoiced costs were incurred, signature of an authorized representative of GRANTEE, expenditures for the current invoice and cumulative expenditures to date by major budget category (e.g., salaries, benefits, supplies, etc.), match funds when applicable, and appropriate supporting documentation consistent with the Project Costs section, as detailed in the California Climate Investments Department of Forestry and Fire Protection Wildfire Prevention Grants Program Procedural Guide 2023- 2024.
e. GRANT FUNDS in this Agreement have a limited period in which they must be expended. All GRANTEE expenditures must occur prior to the end of the Project performance period of this Agreement. f. Except as otherwise provided herein, GRANTEE shall expend GRANT FUNDS in the manner described in the Budget approved by the STATE.
The dollar amount of an item in a budget category may be increased or decreased by up to ten percent (10%) of the budget item through reallocation of funds from other budget categories, without approval by the STATE; however, GRANTEE shall notify the STATE in writing when any such reallocation is made, and shall identify both the item(s) being increased and those being decreased. Any increase or decrease of an Packet Pg. 157
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
6 i
tem of more than ten percent (10%) of the budget category must be approved in writing by the STATE before any such increase or decrease is made. A formal approved amendment is required to increase the total amount of GRANT FUNDS.
g. GRANTEE shall promptly submit any and all records at the time and in the form as the STATE may request.
h. GRANTEE shall submit each invoice for payment electronically using the grants management system identified by CAL FIRE. Hard copy submissions will not be accepted.
i. Notwithstanding any of the provisions stated within this Agreement, the STATE may at its discretion make advance payment from the grant awarded to the GRANTEE if GRANTEE is a nonprofit organization, a local agency, a special district, a private forest landowner or a Native American tribe. Advance payment made by the STATE shall be subject to the following provisions.
• G
RANTEE shall submit a written request identifying how funds will be used over a six-month period. The written request must be accompanied by an invoice that contains the same level of detail as a regular invoice.
• GRANTEE shall file an accountability report with STATE four months from the date of receiving the funds and every four months thereafter.
• Multiple advance payments may be made to a GRANTEE over the life of a project.
• No single advance payment shall exceed 25% of the total grant amount. For grants funding equipment, the maximum advance request may be increased up to 50% of the total grant amount or cost of equipment purchase, whichever is less. Advance funds and must be spent on eligible costs within six months of the advance payment receipt.
• GRANTEE may request additional time to spend advance funds but must be approved in writing by the STATE. CAL FIRE will bill for the return of unliquidated advance funds after the approved timeframe.
• All work under a previous advance payment must be fully liquidated via an invoice and supporting documentation and completed to the STATE’s satisfaction before another advance payment will be made.
• Any advance payment received by a GRANTEE and not used for project eligible costs within the time period approved by STATE Packet Pg. 158
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
7 s
hall be returned to the STATE. The amount will be returned to the grant balance.
• Advance payments must be deposited into an interest-bearing account. Any interest earned on advance payment funds must be accounted for and used toward offsetting the project cost or returned to the STATE.
j. T
he GRANTEE shall immediately reimburse or credit, as determined by the STATE, the STATE for any over payment of any invoice, including final invoice, when either party determines an overpayment was made.
5. Budget Contingency Clause
a. If STATE funding for any fiscal year is reduced or deleted for purposes of the Wildfire Prevention Program California Climate Investments Grant Program, the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or if possible and desirable, offer an Agreement amendment to GRANTEE to reflect the reduced amount available for the Project.
6. Project Administration
a. GRANTEE must report to the STATE all sources of other funds for the Project. If this provision is deemed to be violated, the STATE will request an audit of GRANTEE and can delay the disbursement of funds until the matter is resolved.
b. GRANTEE shall promptly submit written Project reports as the STATE may request throughout the term of this Agreement.
c. GRANTEE shall submit a final accomplishment report, final invoice with associated supporting documentation, and copies of materials developed using GRANT FUNDS, including but not limited to plans, educational materials, etc. within 30 days of Project completion.
7. Financial Records
a. GRANTEE shall retain all records described in Section 7(c) below for three (3) years after final payment by the STATE. In the case an audit occurs, all such records shall be retained for one (1) year from the date the audit is completed or the three (3) years, whichever date is later. b. GRANTEE shall maintain satisfactory financial accounts, documents, and records for the Project and make them available to the STATE for review during reasonable times. This includes the right to inspect and make Packet Pg. 159
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
8 c
opies of any books, records, or reports of GRANTEE pertaining to this Agreement or matters related thereto.
c. GRANTEE shall keep such records as the STATE shall prescribe, including, but not limited to, records which fully disclose (a) the disposition of the proceeds of state funding assistance, (b) the total cost of the Project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the Project cost supplied by other sources, and (d) any other such records as will facilitate an effective audit. All records shall be made available to the STATE, other State of California agency, or other entity as determined by the State of California for auditing purposes at reasonable times.
d. GRANTEE shall use any generally accepted accounting system.
8. Research
a. GRANTEE that receives funding, in whole or in part, in the form of a research grant shall provide for free public access to any publication of a peer-reviewed manuscript describing STATE funded knowledge, STATE funded invention, or STATE funded technology shall be subject to the following conditions:
i. GRANTEE is responsible for ensuring that any publishing or copyright agreements concerning peer-reviewed manuscripts fully comply with this section
ii. GRANTEE shall report to STATE the final disposition of the peer- reviewed manuscript, including, but not limited to, if it was published, date of publication, where it was published, and, when the 12-month time period from official date of publication expires, where the peer-reviewed manuscript will be available for open access.
b. F
or a peer-reviewed manuscript that is accepted for publication pursuant to the terms and conditions of this Agreement, the GRANTEE shall ensure that an electronic version of the peer-reviewed manuscript is available to STATE and on an appropriate publicly accessible repository approved by the state agency, including, but not limited to, the University of California’s eScholarship Repository at the California Digital Library, the California State University’s ScholarWorks at the Systemwide Digital Library, or PubMed Central, to be made publicly available not later than 12 months after the official date of publication. GRANTEE shall make reasonable efforts to comply with this requirement by ensuring that the peer-reviewed manuscript is accessible on an approved publicly accessible repository, including notifying the state agency that the manuscript is available on a state-agency-approved repository. If the grantee is unable to ensure that Packet Pg. 160
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
9 hi
s or her manuscript is accessible on an approved, publicly accessible repository, the grantee may comply by providing the manuscript to the state agency not later than 12 months after the official date of publication. c. F
or publications other than those described in (b), including scientific meeting abstracts, GRANTEE shall comply by providing the manuscript to the STATE not later than 12 months after the official date of publication. d. Th
e grant shall not be construed to authorize use of a peer-reviewed manuscript that would constitute an infringement of copyright under the federal copyright law described in Section 101 of Title 17 of the United States Code and following.
e. U
se of GRANT FUNDS for publication costs, including fees charged by a publisher for color and page charges, or fees for digital distribution are allowable costs but must be within the GRANT FUNDS and item 4 of the agreement.
f. G
RANTEE may request a waiver to the publication requirement if GRANTEE has an existing publication requirement that meets or exceeds the requirements of the research provision. Waiver shall include information on GRANTEE’s existing requirements. Approval of the waiver is at STATE’s discretion.
9. Project Termination
a. This Agreement may be terminated by the STATE or GRANTEE upon 30- days written notice to the other party.
b. If either party terminates the Agreement prior to the completion of the Project, GRANTEE shall take all reasonable measures to prevent further costs to the STATE under the Agreement and the STATE shall be responsible for any reasonable and non-cancelable obligations incurred by GRANTEE in the performance of this Agreement prior to the date of the notice to terminate, but only up to the undisbursed balance of funding authorized in this Agreement.
c. Failure by GRANTEE to comply with the terms of this Agreement may be cause for suspension of all obligations of the STATE hereunder at the discretion of the STATE.
d. Failure of GRANTEE to comply with the terms of this Agreement shall not be cause for the suspension of all obligations of the STATE hereunder if in the judgment of the STATE such failure was due to no fault of GRANTEE.
At the discretion of the STATE, any amount required to settle at minimum Packet Pg. 161
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
10 c
ost any irrevocable obligations properly incurred shall be eligible for reimbursement under this Agreement.
e. Final payment to GRANTEE may not be made until the STATE determines the Project conforms substantially to this Agreement.
10. Hold Harmless
a. GRANTEE shall defend, indemnify and hold the STATE, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorney's fees), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorney's fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of GRANTEE, its officers, agents, or employees. The duty of GRANTEE to indemnify and hold harmless includes the duty to defend as set forth in Civil Code Section 2778. This Agreement supersedes GRANTEE’s right as a public entity to indemnity (see Government Code Section 895.2) and contribution (see Government Code Section 895.6) as set forth in Government Code Section 895.4. b. GRANTEE waives any and all rights to any type of express or implied indemnity or right of contribution from the STATE, its officers, agents, or employees for any liability resulting from, growing out of, or in any way connected with or incident to this Agreement.
c. Nothing in this Agreement is intended to create in the public or in any member of it rights as a third-party beneficiary under this Agreement.
11. Tort Claims
FEDERAL:
The United States shall be liable, to the extent allowed by the Federal Tort Claims Act 28 United States Code 2671-2680, for claims of personal injuries or property damage resulting from the negligent or wrongful act or omission of any employee of the United States while acting within the scope of his or her employment, arising out of this Agreement.
STATE:
The State of California shall be liable, to the extent allowed by law and subject to California Government Code, Title 1, Division 3.6, providing for the filing of tort claims against the State of California, for personal injuries or property damage resulting from the negligent or wrongful act or omission of State of California Packet Pg. 162
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
11 em
ployees while acting within the scope of his or her employment, arising out of this Agreement.
12. Nondiscrimination
The State of California prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, sex, marital status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. GRANTEE shall not discriminate against any person on any of these bases.
13. Conflict of Interest
GRANTEE or anyone acting on behalf of GRANTEE shall not have any conflicting personal and/or financial interests in carrying out the duties of the Agreement.
14. Incorporation
The grant guidelines and the Project Scope of Work, Project Budget Detail and any subsequent amendments or modifications to the Project Scope of Work and Project Budget Detail approved in writing by the STATE are hereby incorporated by reference into this Agreement as though set forth in full in this Agreement.
15. Severability
If any provision of this Agreement or the Project Scope of Work thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable.
16. Waiver
No term or provision hereof will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing and signed on behalf of the party against whom the waiver is asserted. No consent by either party to, or waiver of, a breach by either party, whether expressed or implied, will constitute consent to, waiver of, or excuse of any other, different, or subsequent breach by either party.
17. Assignment
This Agreement is not assignable by GRANTEE either in whole or in part.
Packet Pg. 163
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) GRANT NUMBER 5TR23112
City of Redding
Priority Hazardous Fuel Management Project
12 18.
Survival Clause
The obligations of the Parties under Section III General Provisions, Items 4 (c) and (j) of the Project Costs and Payment Documentation and Item 10 Hold Harmless of this Agreement shall survive the termination or expiration of the Agreement.
Packet Pg. 164
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Applications: 23-WP-SHU- 58920074
Application Form
Profile
[email protected]
Project Information
Project Name/Title
Priority Hazardous Fuel Management Project
In which county is the majority of your project located? Shasta County = SHU
The full Project Tracking Number will be auto-generated within Grants Portal. Please use the format 23-WP-UUU and replace your 3- character unit identifier from your selected county above. 23-WP-SHU-
Are there additional counties?
No
Did you have communication with CAL FIRE about this project? Yes
In which California State Assembly district(s) is your project located? 1st - Alpine, Amador, El Dorado, Lassen, Modoc, Nevada, Placer, Plumas, Shasta, Sierra, Siskiyou In which California State Senate district(s) is your project located? 1st - Butte, Colusa, Glenn, Lassen, Modoc, Nevada, Placer, Plumas, Shasta, Sierra, Siskiyou, Sutter, Tehama, Yuba Project End Date
03/15/2030
Project Description Summary
Please provide a paragraph summarizing proposed project including the location, habitable structures, acres treated, etc.
The Priority Hazardous Fuel Management Project is a vital piece in the City’s overall strategic plan to reduce and maintain hazardous fuels on City property that have significant potential for spreading a catastrophic wildfire. As part of this comprehensive approach to managing vegetation, the proposed project will be a valuable contribution toward increasing the health and safety of the Redding community as well as neighboring jurisdictional areas. The proposed project includes four key sites at the north end of Redding for a total of approximately 305 acres. This acreage is a substantial portion of the 711 acres identified in the larger strategic plan. The project is intended to protect habitable structures as well as critical infrastructure on or directly near the site. Critical infrastructure includes but is not limited to; electric and transportation infrastructure, water systems, fire stations, and surrounding residential subdivisions. Additionally, sites have been frequently accessed for encampments in the community.
Targeting the sites will aid in reducing spread of wildfire from or into these areas. The proposed project involves reducing hazardous fuel loads in great at-risk areas, followed by annual grazing. After initial treatments, undesired re-sprouted vegetation will be treated with appropriate herbicide applications. During treatments, areas will be re-evaluated to determine if additional fuel reduction is needed. Following the grant, the City intends to utilize currently funded vegetation management teams to maintain the project area. The City will also continue to seek resources to treat additional areas identified within the City’s hazardous fuels reduction strategic plan.
Award Request Amount
Total Amount of Award Request
$1,546,413.20
Indirect Cost Rate
Packet Pg. 165
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Are you requesting an Indirect Cost Rate in excess of 12%? No
Organization Information
Organization Type
Incorporated Cities and Counties
Board Resolution or Attesting Document
DRAFT 2024 Cal Fire Grant Resolution.pdf
Applicant Name/Sponsoring Organization
City of Redding
Project Manager Name
Chris Loucks
Project Manager Mailing Address
777 Cypress Avenue
Project Manager Mailing Address Line 2
City
Redding
State
California
Zip Code
96001
Project Manager Phone Number
(530) 224-6001
Project Manager Email
[email protected]
Project Activities
For which primary activity is funding being requested?
Hazardous Fuels Reduction
Primary Vegetation Management Practice Type
Shaded fuelbreak /Understory clearing
Does the project include Grazing as a component of the hazardous fuels reduction project? Yes
Does the project include transportation and/or disposal of woody biomass Yes
Project Treatment Area
Primary Land Cover Type
Urban area
Primary Land Ownership Class
Local Government
Packet Pg. 166
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Does your project include work on Tribal Lands?
No
Limiting Factors: Check the box if there are any existing forest or land management plans; Conservation Easements; Covenant, Conditions & Restrictions (CC&R’s); matters related to zoning; use restrictions, or other factors that can or will limit the fire prevention proposed activity?
Timber Harvest Plans (THP): For Hazardous Fuels Reduction projects, If there is a timber harvesting document on any portion of the proposed project area for which a “Notice of Completion” has not been filed with CAL FIRE check the box.
California Environmental Quality Act (CEQA) Compliance: Describe how compliance with CEQA will be achieved in the Scope of Work. Is there an existing CEQA document that addresses this project or can be used to meet CEQA requirements? Please indicate the CEQA document type (For planning, education and other projects that are exempt from CEQA, select “Not Applicable”)
Notice of Exemption
Existing Document Identification Number
To be provided prior to any on-ground activity.
Federal Responsibility Area: Does your project include work on Federal Lands that might require a National Environmental Policy Act (NEPA) document, or use a framework similar to Good Neighbor Authority? No
Community Metrics
Fire Risk Reduction Community List (FRRC)
Is the Sponsoring Organization a local agency? ( city, county, or other publicly funded entity serving a city and/or county) Yes
If yes, please select from the Fire Risk Reduction Community List options Sponsoring Organization is using the application towards meeting the FRRC List eligibility requirements If yes, is the Sponsoring Organization reporting defensible space data to CAL FIRE? No
Community at Risk: Is the project associated with a community that is listed as a Community at Risk? Yes
Number of Risk Communities in the project area
1 Disadvantaged/Low Income Community: Is the project associated with a disadvantaged/low-income community? Yes
If Yes, select all that applies:
Low Income
Project Area Statistics: For all Hazardous Fuels Reduction projects, provide an estimate of the Treatment Influence Zone (TIZ) acres. Include Local Responsibility Area (LRA), Federal Responsibility Area (FRA) and State Responsibility Area (SRA) as applicable for TIZ.
Packet Pg. 167
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) The Treatment Influence Zones (TIZ) are the treatment areas within a project, where on-the-ground activities are accomplished. There can be multiple treatment areas associated with a project. Wildfire Prevention Planning and Wildfire Prevention Public Education projects will NOT have treatment areas.
Local Responsibility Area (LRA) Treatment acres
280.21
Federal Responsibility Area (FRA) Treatment acres
0.00 State Responsibility Area (SRA) Treatment acres
24.05 Total Treatment Acres
304.26
Fire Hazard Severity Zones (FHSZ)
What Fire Hazard Severity Zones (FHSZ) are in the project area? Fire Hazard Severity Zone ratings are available at:
https://osfm.fire.ca.gov/what-
we-do/community-wildfire-preparedness-and-mitigation/fire-hazard-severity-zones . Copy and paste the link or right-click to open in a new tab. Please provide an approximate number of acres or percentage of the project area in each zone.
Number of Acres in the Very High SRA FHSZ
24 Number of Acres in the Very High LRA FHSZ
267
Number of Acres in the High SRA FHSZ
0 Number of Acres in the High LRA FHSZ
0 Number of Acres in the Moderate SRA FHSZ
0 FHSZ Total Acres
291.00
Document Uploads
Letters of Support
23-WP-SHU 58920074 Support Letters.zip
Letters of Commitment
In addition to the online project mapping program treatment Geopoint and polygons, include a pdf map(s) of the project with the project application. The maps shall meet the requirements of Appendix G in the Procedural Guide.
PDF Project Map
23-WP-SHU 58920074 Project Map.pdf
The below required standard forms can be found in the forms section of the solicitation.
To get to the Solicitation Link click back to the solicitation, then click on the three lines next to the application and click the solicitation link. The below documents are required Packet Pg. 168
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) at the time of submission.
STD 19 Nondiscrimination Compliance Statement form
std19 2024.pdf
STD 21 A Drug-Free Workplace Certification form
std021 2024.pdf
STD 204 Payee Data Record form
std24 2024.pdf
Miscellaneous Form Upload Field
#1
Miscellaneous Form Upload Field
#2
Miscellaneous Form Upload Field
#3
Miscellaneous Form Upload Field
#4
Project Mapping Program
Project Mapping Program: Create a Geopoint and Polygon(s) via the weblink. copy and paste the link or right-click to open in a new tab:
https://grant-
access-calfire-forestry.hub.arcgis.com
The Online Project Mapping Component is a requirement for a complete application submission.
View Budget Worksheet
https://portal.ecivis.com/#/peerBudget/15EC1156-CBCD-40EC-A2DA-859D05730AB3 Average Score
0.00 Application Goals
View Application Goals
https://portal.ecivis.com/#/peerGoals/69A0CC39-F34F-4D5D-BE60-00348A123B34 # of Reviews
1 # of Denials
0 Packet Pg. 169
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Scope of Work: Priority Hazardous Fuel Management Project Linked Form Profile
Linked Form Submissions
23-WP-SHU- 58920074
Scope of Work
Project Name
Priority Hazardous Fuel Management Project
Project Tracking Number
23-WP-SHU-58920074
Please use the Tracking Number that was automatically assigned by Grants Portal. The format will be 23-WP-UUU-XXXXXXXX Project Description
Please provide a comprehensive project description including the location, habitable structures, acres treated, etc. (please note there are no space limitations)
The City of Redding (City) Priority Hazardous Fuel Management Project is a vital piece in the City’s overall strategic plan to reduce and maintain
hazardous fuels on City property that have significant potential for rapidly spreading a catastrophic wildfire. As part of this comprehensive approach
to managing vegetation on problematic City-owned properties, the proposed project will be a valuable contribution toward increasing the health and
safety of the Redding community as well as neighboring jurisdictional areas.
The project included in this proposal for funding includes four key sites at the north end of Redding for a total of approximately 304 acres. This
acreage is a substantial portion of the approximately 712 acres identified in the larger strategic plan. The project is intended to protect habitable
structures as well as critical infrastructure on or directly near the site. Critical infrastructure includes but is not limited to; electric utility infrastructure,
transportation infrastructure, water systems, fire stations, and surrounding residential subdivisions. In addition, sites have been frequently accessed
for encampments in the community. Targeting the sites will aid in reducing the spread of wildfire from or into these areas and improve first responder access within these dense vegetation areas.
The proposed project involves reducing hazardous fuel loads in high-risk areas, followed by annual grazing. After these initial treatments, undesired
re-sprouted vegetation will be treated with appropriate herbicide applications. During the treatments, areas will be re-evaluated to determine if
additional fuel vegetation reduction should be performed. Following the grant, the City intends to utilize currently funded vegetation management
teams to maintain the project area. The City will also continue to seek resources to treat additional areas identified within the City’s hazardous fuels
reduction strategic plan.
The City will heavily utilize the purchased equipment for vegetation management during the duration of the grant and after. The mini skid steers will
be used for mowing flashy light fuels and grabbing material to be hauled to the chipper. These machines are lightweight, have low impact on the
soil, and their compact size allows them to get into tight places where the larger equipment can’t travel and make the crew more efficient. The
excavator masticator will be used on sloped areas where our already City-owned skid steer masticator cannot access. This machine can mulch
brush and small trees into wood chips to be left on site. We have rented similar equipment, but it is very niche and not always available from local
rental yards. The purchase will allow us to utilize on our schedule and be the most efficient. The dump truck and trailer are utilized to transport the
excavator and mini skid steers, which our staff has the appropriate CDL’s to operate. Lastly is the F-350 crew truck, which would provide daily
transport for the staff to the job site, allowing them to tow smaller trailers or the City’s spare chipper to perform vegetation management duties.
The benefit of purchasing this equipment is that the City will now have these resources after the grant to perform additional vegetation management
activities on new parcels, and equally importantly, maintain the parcels completed by this grant. Our fleet shop will be responsible for maintenance of the equipment in the future and they have an excellent reputation of making our equipment last. Also, at the time of purchase, generally, the City of
Redding purchases extended warranties on larger equipment to ensure protection in the cause of an unfortunate and premature failure does occur.
The project will be a great step forward towards reducing the risk of catastrophic fire in the City to a level that can be maintained by current
resources. Results expected from the project include a safer community, reduction in greenhouse gas emissions brought about by catastrophic
wildfire, and a vegetation management model for private landowners in the City.
Packet Pg. 170
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Section I
Primary Activity Type
Hazardous Fuels Reduction
Hazardous Fuels Reduction
1. Describe the geographic scope of the project, including an estimate of the number of habitable structures and the names of the general communities that will benefit.
The project involves hazardous fuel treatment on approximately 304 acres within City boundaries. As a vital piece of the City’s overall hazardous
fuels management strategic plan, the project is expected to reduce the risk of catastrophic fire within Redding city boundaries as well as to adjoining
and nearby public and private lands.
Established in 1887 and with over 61 square miles within its boundaries, the City of Redding is one of California’s largest cities north of Sacramento.
Redding is a low-income community that is home to approximately 93,611 residents. As the county seat of Shasta County, Redding serves an
estimated 179,223 residents from surrounding communities. As of July 2022, the City had 37,338 structures in its borders including extraneous
buildings on residential lots.
The 2018 Carr Fire was a large wild fire that started west of Redding in Shasta County. Approximately three days after the fire started, it entered the
City of Redding causing the evacuation of approximately 38,000 Redding residents. In total, the fire burned 229,651 acres before it was contained
on August 30, 2018. The Carr Fire destroyed at least 1,604 structures. Two hundred eighty structures within the City limits were destroyed. The Carr
Fire cost over $1.659 billion in damages, including $1.5 billion in insured losses and more than $158.7 million in suppression costs. Most
importantly, eight lives were lost during this massive wild fire. By targeting high-risk sites within the City of Redding for vegetation management our
goal is to reduce catastrophic impacts on the Redding community as well as Shasta County as was experienced during the Carr Fire.
While the proposed project focuses within the boundaries of ten City-owned properties with dense vegetation, the benefits will be realized by the
entire population of Redding and potentially beyond. Many residents, commercial businesses, critical infrastructure and key ingress and egress
routes sit on the border of the wildland urban interface and as fire typically does not stop at dividing lines between management boundaries.
Benefits of this project will be realized at a landscape level.
2. Describe the goals, objectives, and expected outcomes of the project.
As part of the City of Redding’s ongoing risk reduction efforts, the City consulted historic fire data and tree canopy studies to identify properties
having high wildfire risk. The properties included in this proposal and the larger strategic plan, are those identified as having both high ignition risk
and high fuel loads. Many of the identified sites are near larger areas of dense vegetation. If fires were to ignite within these key sites, there could be
significant threat from the impacts of fire to critical infrastructure and residential areas throughout the City. There is also the potential that if fire was
to occur, it could spread to wildland areas outside city boundaries. Conducting proactive vegetation management as proposed, would mitigate fires
spreading within the City of Redding. Additionally, the project would reduce the risk of fires spreading between properties within city boundaries, and
outside areas.
Treating and managing the proposed 304 Acres on the priority properties as planned in this proposal will reduce the intensity and spread of fire
while providing defensible space to assist in firefighting efforts during an incident. This project is aims to complete the fire step of a larger vegetation
management plan for the City of Redding which is compromised of over 700 acres in total. This is done by modifying vegetation with thinning and
removal of hazardous vegetation. These activities dovetailed into other City fire risk reduction activities including the Community Wildfire Protection
Plan currently in development, will move the City toward compliance with PCR 4291. Outcome of these projects are focused on the protection of
critical infrastructure and roadways, better management of evacuations, and first responder access. As a vegetation management model, the
proposed project’s ultimate outcome will be to provide safety to our community and set a standard for best practices in high-fire severity zones.
Packet Pg. 171
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant)
3. Provide a clear rationale for how the proposed project will reduce the risks associated with wildfire to habitable structures.
The project being proposed is strategically aligned for the purpose of lessening the impacts of a future fire originating north of the City of Redding
during a North wind event in the fall months. Congruently, if a fire originates in one of the proposed project treatment areas or a parcel that is
contiguous to a treatment area, the project work will reduce fire spread - a true win/win scenario.
Historically, Shasta County has fought large fires during the fall months during north wind events. Notable examples include the Jones Fire 1999,
The Zogg Fire 2020 & The Fawn Fire 2021. These types of fires are wind driven and present large amounts of risk to fire suppression personnel.
The most effective way to mitigate future wind driven fires is to manipulate the “fuels” component of the wildland fire triangle (fuels, weather &
topography).
The proposed Priority Hazardous Fuel Management Project is a defensive mitigation with the supposition that the City of Redding will be impacted
by a significant fire event. This event would originate North of town, burning in a cardinal direction towards the south with wind as the most
significant factor in fire spread. This type of fire will affect federal, state, and local government lands as well as those privately held. In addition to the
loss of life and property, hazardous smoke will directly impact the population of the City of Redding and Shasta County residents that live in the path
of smoke disbursement.
The City of Redding Local Hazard Mitigation Plan notes the significant risk that wildfire poses to structures within the City. “The City of Redding has
multiple scenarios in which wildfire could severely and aggressively impact homes and structures in the very high fire hazard severity zone, primarily
on the west and north sides of the City. One such scenario of a potential wildfire in the north area affecting a single neighborhood, could destroy 131
or more structures and result in a conservative estimated loss of over $100,721,633 in direct property damage. The fire in this scenario would only
have to achieve less than 1,000 acres in size to create this amount of destruction if emergency resources were drawn down and the weather
conditions were ripe for such an event”.
The proposed Priority Hazardous Fuel Management Project begins by reducing hazardous fuel loads in significant at-risk areas, and then follows up
with annual grazing o f the areas. After these initial treatments, undesired re-sprouting vegetation will be treated by appropriate herbicide
applications. During these treatments, areas will be re-evaluated to determine if additional work removing fuel loads should be done. Following the
grant, the City intends to utilize currently funded vegetation management teams to maintain the properties. Removing and maintaining the fuel, as
proposed in this project, will contribute to reducing fire spread, protecting infrastructure, assisting suppression efforts, and saving lives. Promoting
the project throughout the community as a model for fuel reduction will amplify and sustain these benefits.
4. Identify any additional assets at risk from wildfire that will benefit from the proposed project. These may include, but are not limited to, domestic and municipal water supplies, power lines, communication facilities and community centers.
The project involves a multi-stepped approach to reduce hazardous fuel loading on ten City of Redding-owned properties that have significant
potential for rapidly spreading a catastrophic wildfire. Many of the identified sites have critical infrastructure on or directly near the site. These include but are not limited to; surrounding residential subdivisions, fire stations, electric utility infrastructure, transportation infrastructure, and water systems.
The proposed project will reduce fire risk to the City electrical system and critical water and wastewater infrastructure through direct risk reduction
and by better ensuring power to water-pumping stations, wastewater plants, and other critical infrastructure. These facilities are not only critical for
defending the City from wildfire, but are essential for safe repopulation following any disaster.
As shown on the attached project map, just some of the major critical infrastructure facilities which would benefit include:
- Fire Station 6
- Sulphur Creek Electric Substation
- Beltline Electric Substation
- Two future electric substations sites
- Vital transportation corridors including Interstate 5, State Highway 273, and the main north-south rail line for both Amtrak and the Union Pacific
Railroad
The proposed project would reduce risk to the above infrastructure as well as to the Sacramento River which runs through the city.
5. How will the project/activity utilize the left over woody biomass? Will the project/activity use a biomass facility to reduce greater greenhouse gas emissions?
All work preformed would be supervised by Parks staff to ensure safety and that the project goals are being met. Debris from vegetation
management will be chipped and left onsite whenever possible so as to minimize greenhouse gas emissions. Disposal by pile and burning will only
be used when there are site and access limitations. The project does not include transporting material to a biomass facility.
Packet Pg. 172
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant)
6. Does the project include grazing as a component of the hazardous fuels reduction project? Yes
7. How many acres of the project will be treated by prescribed grazing? 200
8. Please describe the specific grazing goals, expected grazing challenges, any environmentally sensitive areas, and the project contingency plan.
The aim of grazing is to eliminate flashy fuels and re-sprouted vegetation in targeted areas. We anticipate no unforeseen difficulties because we
have already dealt with similar issues during previous grazing projects. Our current grazing contractor's scope of work includes a provision for
additional fencing to prevent goats from entering restricted areas. We have also assessed the sites for environmental sensitivity and found no
significant areas. If any issues do arise, the impact will be minimal.
Section II
Degree of Risk
1. Discuss the location of the project in relation to areas of moderate, high, or very high fire hazard severity zone as identified by the latest Fire and Resource Assessment Program maps.
The high priority City-owned properties included for vegetation management in this proposal are located within the northern end of the city and are
entirely within Very High Fire Hazard Severity Zone (VHFHSZ). As shown on the Fire and Resource Assessment Program State Responsibility Area
Fire Hazard Severity Zones map, Redding is almost entirely surrounded by VHFHSZ, and High Fire Hazard Severity Zone (HFSZ). The combination
of the high amount of VHFHSZ and HFHSZ, local conditions and climate change pose a significant risk for Redding citizens and City infrastructure.
Redding typically experiences cool, wet winters and hot, dry summers creating extreme fire weather conditions especially from May through
October. Daily temperatures during fire seasons (June-October) are usually above 90° Fahrenheit with a relative humidity of less than 30%. Typical
vegetation within wildland-urban interface areas includes blue oak, valley oak, gray pine, and annual grasses. Areas of dense brush and annual
grasses are common, and result in high fire danger and significant fires especially during north wind events. These conditions combine to create
extreme fire danger, with the city facing one of the highest wildfire threats in the state. The risk of catastrophic wildfire in the area rises as the recent
trend of drought conditions increases.
2. Describe the geographic proximity of the project to structures at risk to damage from wildfire in the WUI.
Notably, the proposed project includes sites that are all within or immediately adjacent to, the CAL FIRE/City of Redding Mutual Threat Zone (MTZ).
While no habitable structures are directly within individual priority property site boundaries, many of the project sites have critical infrastructure within
or nearby these properties including, but not limited to, surrounding subdivisions, electric utility features, transportation corridors, and water systems.
Each of the sites have met specific criteria for the need to reduce hazardous vegetation. Most of these sites are directly in the Wildland Urban
Interface (WUI) and are adjacent to residences and critical infrastructure. Additionally, sites are located near right of ways and experience other
issues like illegal camping and dumping. Of great importance for the safety of our citizens, are the transportation routes that many of the sites
border. The proposed project will, in part, reduce risk from wildfire along the Union Pacific Railroad mainline, Interstate 5, and regional arterials.
Reducing the risk to transportation infrastructure is of great value as these routes could act as vital evacuation routes.
Section III
Community Support
1. Does the project include any matching funds from other funding sources or any in-kind contributions that are expected to extend the impact of the proposed project?
While not incorporated into the budget, project match includes CEQA review, and public relation (PR) activity. The PR efforts are expected to elicit
media attention and garner further outreach. It is also anticipated that the impact of the project will be extended through encouraging additional
hazardous fuel reduction within the city.
Additionally, the City has secured $60,000 Encampment Resolution Program funding to purchase small equipment and supplement staffing for
vegetation management in the Sulphur Creek area that is within the proposed project. The City Housing Division is also applying for a direct
allocation of Community Development Block Grant Disaster Recovery funding in the amount of $357,150 to utilize City-wide for wildfire mitigation
measures.
Packet Pg. 173
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant)
2. Describe plans for external communications during the life of the project to keep the effected community informed about the goals, objectives and progress of the project. Activities such as planned press releases, project signage, community meetings, and field tours are encouraged.
The public will be educated on the importance of the project by delivering information related to previous and potential wildfires with facts related to
acres burned, number of regional fires, and property loss. The project's goals, objectives and progress will be communicated to the community
throughout the life of the grant so as to keep the public informed, engaged and educated on hazardous fuel management best management
practices. To encourage the public to follow the example set by the project work, we will provide a continuous stream of information and lay the
groundwork for future vegetation mitigation requirements.
The City will employ its external strategic communication plan to educate the community on the project. Messages will be also guided by the
outreach and public involvement strategy that is being developed as part of the Community Wildfire Protection Plan (CWPP) currently in
development.
A variety of communication and outreach tools will be used including traditional media, social media, stakeholder support, community and regional
education, public meetings, and related events.
Methods to be used for communication include:
• Community meetings and events
• Press Releases
• Public Service Announcements
• E-Communications
• Social media marketing - Nextdoor, Twitter(X), Facebook, Instagram, podcasts • Project signage at meetings and community events
3. Describe any plans to maintain the project after the grant period has ended.
An outcome of this grant will be bringing hazardous fuels on the priority properties to a load level that the City can sustain with existing allocated
funds. The fuel reduction activities and acquisition of equipment provided by the grant will make this possible. At the close of the grant, the City will
have the resources necessary to maintain the priority properties at a reasonable fuel load.
Packet Pg. 174
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant)
4. Does the proposed project work with other organizations or agencies to address fire hazard reduction at the landscape level? As discussed below, the proposed project is consistent with local and regional strategic plans that address risk reduction at a local and landscape
level.
CALFIRE Shasta Trinity Unit 2023 Strategic Fire Plan:
As part of CAL FIRE’s Pre-Fire Management Strategies, the plan states: “CAL FIRE's goal is to contain 95 percent of all wildfires at 10 acres or less.
Fire ignition data, such as fire cause and location, can reveal whether the unit has met this goal. Determining causal trends can direct the unit to
specific prevention efforts to change the causal trend. Knowing where most fires occur helps determine where prevention and pre-fire engineering
efforts might produce the greatest result”. The project is consistent with this objective as the proposed vegetation management activities are focused
on properties identified and prioritized after analyzing where fires occur, and where mitigation activities would produce the greatest risk reduction.
COR 2022-2027 Local Hazard Mitigation Plan (LHMP):
The City of Redding Local Hazard Mitigation Plan meets the requirements of Section 322 of the Disaster Mitigation Act of 2000. The plan includes
the goal of reducing the possibility of property damage and life losses due to wildland fires. The proposed project is consistent with this goal and the
related LHMP’s Objectives of:
• Reducing the probability of fire ignitions, and
• Educating the public about wildland fire dangers and the steps that can be taken to prevent or minimize their effects.
City of Redding Community Wildfire Protection Plan (CWPP):
The City of Redding is currently developing its first CWPP, with a draft expected summer 2024. All sites incorporated in the proposed project have
been identified for inclusion in the CWPP. As a result of the field and aerial surveys that have been conducted, all sites are expected to rate high
during the upcoming priority setting process.
REU Wildfire Mitigation Plan (WMP):
Redding Electric Utility (REU) adheres to a comprehensive system-maintenance and tree-trimming program in accordance with CPUC standards. In
addition, Senate Bill 901 from 2018 required all utilities in California to prepare and submit wildfire mitigation plans. A significant component of the
WMP is the REU Wildfire Prevention and Improved Response Program. The program aims to prevent the start of wildfires from utility operations, as
well as provide faster response in the event of a wildfire either caused by or threatening its electric utility assets located in and around the City of
Redding. The Program provides funding to the Redding Fire Department and the Community Services Department for services rendered to prevent
the start of wildfires. Funding is used for fuels reduction as well as for faster response in the event of a wildfire. The proposed project will build upon
and strengthen the risk reduction provided through REU’s program.
Shasta Regional Transportation Agency (SRTA) Resilient Shasta Extreme Climate Event Mobility and Adaptation Plan:
SRTA’s plan included a vulnerability assessment of the region’s transportation infrastructure. The plan noted that extreme increases in wildfire
probability and severity are expected in the future, including areas with key transportation infrastructure. The plan urges that appropriate fuel
management be implemented near critical transportation infrastructure. The proposed project will, in part, reduce risk from wildfire along the Union
Pacific Railroad mainline, Interstate 5, and regional arterials. Reducing the risk to transportation infrastructure is of great value as these routes could
act as vital evacuation routes.
Section IV
Project Implementation
Packet Pg. 175
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant)
1. Discuss the anticipated timeline for the project. Make sure to take seasonal restrictions into account.
Directly after receiving funding, the City of Redding Parks Department would begin recruitment for the full-time field staff responsible for managing
the City of Redding initial treatment acreage. During this time the current Parks Superintendent would begin procurement of the equipment
requested in this grant. Also, the CEQA notice of exemption would be filed with Shasta County as soon as we received notice of award.
After the initial few months, in-house COR Staff will be ready to start physically clearing these properties. During this clearing we will have minor
seasonal restrictions to deal with. Those would include red flag warning days, and winter storms. To combat red flag warning days, we shift our
working schedule to start earlier in the day and limit work to hand tools with water and fire suppression tools on site. During winter storm’s we again
limit work to hand tools so that machinery isn’t getting stuck while areas are saturated with water. Since Redding’s winters are pretty mild, we get dry periods where we can still run machinery. Effectively planning and scheduling is our best method to work around these seasonal restrictions. This
has proven to be a successful approach with our current fire fuels mitigation crew that works specifically for Redding Electric Utility completing a
similar scope of work in and around the electric infrastructure.
Upon completion of the initial clearing we will begin the transition into our grazing phase. We anticipate this initial phase to last 8 to 10 months.
Currently the City of Redding uses a goat grazing contractor to graze wildland areas around Redding Electric Utility facilities and green belts
throughout the city. Our grazing season would last for approximately 3 months to graze all of the proposed acreage. Before beginning our grazing
campaign, we will be sure to extend our current contract. We don’t anticipate facing any seasonal restrictions during this time. However, the most
efficient time for grazing happens during late spring early summer. This creates control of the light flashy fuels for the entire duration of the fire
season. Because of this we plan to condense all of our grazing into this timeframe. We’ve already talked with our current goat grazing contractor
and he is fully equipped to handle grazing all of the acreage during this time frame.
We anticipate a 12-15 month timeline to complete the initial work for all of these sites, providing plenty of time for successful completion prior to the
March 15, 2030 end date of the grant. Finally, in following years as we transition into maintenance work and herbicide treatments, on these sites, we
would apply for additional funding through CAL Fire to maintain the areas. We recognize that maintenance is just as important as the initial
treatment as we have already seen with our current vegetation management crew funded through REU.
2. Verify the expected timeframes to complete the project will fall under the required completion dates depending on the source of the funds awarded.
We already have an existing fire fuels mitigation crew that specifically focuses their attention around our electrical utilities and right of ways. We
used their average annual production over the past three (3) years to build our timeline for this grant. Depending on if all of the grant or just a portion
is awarded, we can use that same matrix to scale our goals and ensure successful completion of this grant.
3. Please list the milestones that will be used to measure the progress of the project. • Press Release on award of grant.
• Development of outreach plan.
• Hiring of in-house crew for the COR responsible vegetation management for the project • Procurement of equipment that aids in vegetation management activities • Tracking and ensure COR labor is achieving 304.37 Acres for the grant with quarterly progress reports • Renew our current grazing contract to ensure we have a contractor for grazing operations • Tracking grazing progress and ensuring goats are achieving successful fuel reduction within the 200 acres targeted for grazing.
4. Please list the measurable outcomes (i.e. project deliverables) that will be used to measure the project’s success. • Hiring of in-house crew for the COR responsible vegetation management for the project • Pictures of equipment being used that aids in vegetation management activities • GIS tracking and ensure COR labor is achieving 304.37 Acres for the grant with quarterly progress reports • Before and after pictures of each project site showcasing the work of COR staff and the transformation and reduced fire threat. Each set of pictures will include the site ID and acreage.
• GIS tracking grazing progress and ensuring goats are achieving successful fuel reduction within the 200 acres targeted for grazing with monthly
progress reports once grazing has begun.
• Before and after pictures of the grazed acreage. Each set of pictures will include the site ID and acreage. • At the end of the grant period provide initial before pictures showing the overgrown and unmanaged land with significant wildfire risk, and after
pictures showing the treated acreage with less fire threat. Each set of pictures will include the site ID and acreage. • Reporting of outreach activities including education/outreach materials.
Packet Pg. 176
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant)
5. If applicable, how will the requirements of the California Environmental Quality Act (CEQA) be met? The City of Redding has already been working with their Environmental Compliance Manager on the CEQA process. After reviewing the sites
anticipated to be completed within this grant and following the scope of work for the grant we will complete a Notice of Exemption for CEQA. This
document is already drafted and ready to be turned into the clearinghouse once we receive notice of award. Should any cultural or biological
resources be discovered, those areas will be avoided during the project.
6. List any existing forest or land management plans; Conservation Easements; Covenant, Conditions & Restrictions (CC&R’s); matters related to zoning; use restrictions, or other factors that can or will limit the wildfire prevention proposed activity? There are no known factors that will limit the proposed wildfire prevention activities.
Section V
Administration
1. Describe any previous experience the project proponent has with similar projects. Include a list of recent past projects the proponent has successfully completed if applicable. Project applicant or manager having no previous experience with similar projects should discuss any past experiences that may help show a capacity to successfully complete the project being proposed. This may include partnering with a more experienced organization that can provide project support.
The City of Redding has a successful record of accomplishment in administering grants and completing large grant projects. The City’s Community
Services Department employs a full-time Project Manager to apply for and help administer grants and projects. The City of Redding Parks
Department’s Parks Superintendent is experienced with in-house project supervision and management. Recent and ongoing City projects are listed
below, with award date, agency, program, amount and status.
Year / Agency, Amount, Status
2018/CNRA Urban Greening Grant, $995,000, Project Completed 2021 2018/CAL FIRE Urban Forestry Grant, $256,500, In Progress/Maintenance 2017/CNRA, Proposition 1, Urban Rivers, $563,982, Project Completed 2021 2016/Dept. of Housing and Community Development, Housing-Related Parks Program, $88,248, Project Completed 2017 2016/CA. State Parks, Land and Water Conservation Fund, $109,500, Project Completed 2018 2015/Dept. of Transportation, EEMP, $376,940, Project Completed 2022 2015/State Parks, Division of Boating and Waterways -NMBLF, $350,000, Project Completed 2022 2011/Caltrans, CNRA, EEMP, $320,000, Project Completed 2016 2011/CNRA, River Parkways Program, $1,206,865, Project Completed 2015 2007/CNRA, River Parkways Program, $1,669,000, Project Completed 2012
2. Identify who will be responsible for tracking project expenses and maintaining project records in a manner that allows for a full audit trail of any awarded grant funds.
A portion of the Project Coordinator position will be responsible for tracking project expenses and maintaining records. That person will have support
and general oversight from the City of Redding’s Finance Department. The Parks Superintendent will be responsible for monitoring and measuring
progress goals, as well as, working with the Project Coordinator to ensure field staff have the supplies they need, while also staying within the
budget of the project.
Section VI
Budget
A detailed project budget should be provided in the online budget included in this solicitation. The space provided here is to allow for a narrative description to further explain the proposed budget.
Packet Pg. 177
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant)
1. Explain how the grant funds, if awarded, will be spent to support the goals and objectives of the project. If equipment grant funds are requested, explain how the equipment will be utilized and maintained beyond the life of the grant.
If awarded the grant, funds will directly go into hazardous fuel reduction and maintenance of the 304.37 acres on 10 City-owned parcels. Funding will be split between two primary functions - City of Redding staff performing vegetation management, and goat grazing. The key to our vegetation
management plan is revisiting these 10 parcels with grazing and herbicide treatments with our qualified applicators to ensure long-term vegetation
control. Too often, entities thin vegetation and don’t return to that site for three to five years. Many times, in those later years, the site is just as
hazardous as it was initially. Our comprehensive plan will ensure these sites stay maintained in the future.
The City will heavily utilize the purchased equipment for vegetation management during the duration of the grant and after. The mini skid steers will
be used for mowing flashy light fuels and grabbing material to be hauled to the chipper. These machines are lightweight, have low impact on the
soil, and their compact size allows them to get into tight places where the larger equipment can’t travel and make the crew more efficient. The
excavator masticator will be used on sloped areas where our already City-owned skid steer masticator cannot access. This machine can mulch
brush and small trees into wood chips to be left on site. We have rented similar equipment, but it is very niche and not always available from local
rental yards. The purchase will allow us to utilize on our schedule and be the most efficient. The dump truck and trailer are utilized to transport the
excavator and mini skid steers, which our staff has the appropriate CDL’s to operate. Lastly is the F-350 crew truck, which would provide daily
transport for the staff to the job site, allowing them to tow smaller trailers or the City’s spare chipper to perform vegetation management duties.
The benefit of purchasing this equipment is that the City will now have these resources after the grant to still perform additional vegetation
management activities on new parcels, and equally importantly, maintain the parcels completed by this grant. Our fleet shop will be responsible for
maintenance of the equipment in the future and they have an excellent reputation of making our equipment last. Also, at the time of purchase,
generally, the City of Redding purchases extended warranties on larger equipment to ensure protection in the cause of an unfortunate and
premature failure does occur.
2. Are the costs for each proposed activity reasonable for the geographic area where they are to be performed? Identify any costs that are higher than usual and explain any special circumstances within the project that makes these increased costs necessary to achieve the goals and objectives of the project.
The costs of the proposed activities are within reason for our geographic location. The price per acre for goats is already contracted with the City of
Redding, and we have been utilizing this same contract for over the past four years. Regarding the cost per acre for City of Redding staff to perform
vegetation management, this is derived from our success in REU’s vegetation management program, where we currently perform the same scope
of work. The City crew is dynamic and holds the appropriate licenses and certifications to operate heavy equipment, apply herbicides, and drive
large commercial vehicles.
3. Is the total project cost appropriate for the size, scope, and anticipated benefit of the project? The City of Redding believes the cost is appropriate for the size of the grant. This grant will manage vegetation on over 304 acres of City-owned
property identified in this proposal and will be vital for performing work in the City’s larger strategic fuels management plan. This will significantly
provide a long lasting benefit to our community since each of the 10 locations selected have specific criteria for the need to reduce hazardous
vegetation. Most of these sites are directly in the Wildland Urban Interface (WUI) adjacent to residences and low-income areas.
4. Please list each object category amount that you are requesting and the detail of how that would support meeting the grant objectives.
In Salaries & Wages, the budget includes a total of $369,128.40 for the following City of Redding positions:
• Arborist Lead Worker - This position is allocated 2080 hours at $35.70/hr. to engage in, and lead the other positions involved in the proposed on- ground fuel reduction activities. Activities include managing vegetation using large equipment, hand tools, power tools, and herbicide applicators.
While performing the proposed fuel management activities, the position will also ensure coordination of the ground crew to implement the desired
fuel reduction in a safe, effective, and efficient manner. • Tree Trimmer – As part of the ground crew, this position is allocated 2080 hours at $33.19/hr. to engage in the proposed on-ground fuel reduction
activities. Activities include managing vegetation using large equipment, hand tools, power tools, and herbicide applicators. • Public Works Maintenance Worker - As part of the ground crew, this position is allocated 2080 hours at $31.09/hr. to engage in the proposed on- ground fuel reduction activities. Activities include managing vegetation using large equipment, hand tools and power tools. • Temporary Public Works Maintenance Worker - As part of the ground crew, this position is allocated 2000 hours at $20.11/hr. to engage in the
proposed on-ground fuel reduction activities. Activities include managing vegetation using large equipment, hand tools, and power tools. • Project Coordinator – This position is allocated 2500 Hours at $48.38/hr. to perform the professional work of planning, organizing, coordinating the
execution of the proposed grant activities. Additionally, the position will coordinate the development and submittal of reports and invoices to Cal Fire.
Packet Pg. 178
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) In Employee Benefits, the budget includes a total of $256,284.80 for the benefits associated with each position included in the Salary & Wages
Category.
In Contractual Expenses, the budget includes $181,000 for a goat grazing contract. The grazing will follow the initial hazardous fuels reduction that
the City’s ground crew will perform. It will eliminate flashy fuels and re-sprouted vegetation in targeted areas.
In Supplies, the budget includes a total of $40,000. Specifically, the budget includes:
• $4,000 for PPE including but not limited to hard hats, chaps, gloves, ear plugs, safety glasses, rain gear, and steel or composite toe work boots. • $2,000 for handheld tools to help reduce ladder fuels, gather downed material and prevent a fire if one should start during work. • $11,200 for Chainsaws to remove and reduce ladder fuels. • $6,000 for weed eaters to remove light flashy fuels from sites • $2,000 for blowers used to clean up roadsides and other areas of travel when debris is left behind while moving equipment or doing work adjacent
to areas the public uses.
• $4,000 for Hedgers to remove brush like poison oak and blackberry. • $1,000 for fire prevention/suppression backpack pump sprayers. • $1,200 for backpack herbicide pump sprayers.
• $4,000 for herbicide to prevent regrowth on sites where vegetation has been removed. • $4,600 for 2 walk-behind brush mowers used to mow larger brush areas.
In Equipment, the budget includes a total of $700,000 to purchase fuel reduction equipment.
Specifically, the budget includes:
• $160,000 for two Mini Skid Steers with attachments for the purpose of moving material and mowing flashy fuels. • $225,000 for one Excavator with attachments for the purpose of masticating larger fire fuel materials. • $225,000 for one Dump Truck for the purpose of transporting equipment to and from job sites as well as hauling of larger fuels that cannot be
chipped on site.
• $10,000 for one 14k GVWR Trailer for the purpose of transporting mini skid steers, brush mowers and other equipment to and from job sites. • $80,000 for one F350 Crew Truck for the purpose of transporting the crew and equipment to and from job sites.
Equipment Maintenance and Disposition:
Maintenance will be scheduled and performed by hours, miles or days as required by the OEM for each particular piece of equipment or vehicle.
Safety inspections on all vehicles are performed as required by law (90 days, 6 months or annually).
Disposition: Equipment is replaced at a time that an asset has added up to 15 points as determined by the Point Scale Replacement Comparison
Plan that was originally developed for Collier County, Florida using the American Public Works Association Managing Public Equipment, Special
Report 55 as a guide. The 15 points are determined by age, miles or hours, and 65% of the maintenance cost to purchase cost. When the asset is
auctioned off it goes to the City of Redding’s auction company. Once the asset is sold the profits from the sale go back into that departments rolling
stock fund.
5. Does your project include the purchase of capital equipment (more than $5,000 per item)? Yes
6. Provide a cost-benefit analysis to justify the purchase of equipment versus leasing Most heavy equipment providers offer a three (3) year lease-to-own option, which provides a lower payment upfront and the potential to purchase
the equipment in the final year. The monthly lease payment costs vary on the annual hours your contract permits you to use the equipment. If you
exceed the yearly hours, you are required to pay additional charges. While leasing is a good option for private companies and non-profits,
government agencies can participate in cooperative purchasing agreements such as the California Multiple Awards Schedules (CMAS) or
Sourcewell. These agreements offer competitively bid discounts on materials and equipment. For the equipment we are looking to purchase, on
average, the manufacturers (i.e. Caterpillar & Kubota) provide a 20%-30% discount off MSRP. This discount translates to much more significant
savings than the lease or lease-to-own option since it provides ownership into the future, giving us the resources to continue maintenance into the
future. The City feels leveraging the initial purchase discounts help carry out the goals of the grant and benefits the City in the future by removing
hazardous vegetation.
Packet Pg. 179
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Section VII
California Climate Investments
The space provided here is to allow for a narrative description to further explain how the project/activity will reduce Greenhouse Gas emissions.
1. How will the project/activity reduce Greenhouse Gas emissions? Wildfires release carbon dioxide emissions and other greenhouse gases (GHG) that contribute to climate change. Activities implemented through
the proposed project will promote GHG emission avoidance through reducing the risk of wildfire. Although it is impossible to quantify the amount of
emissions that will be avoided because of the project, it is believed that significant emission avoidance will result. Additional benefits include
reduction of hazardous smoke, and encouragement of carbon sequestration through appropriate land management.
Packet Pg. 180
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Passthrough Agency: Report Date: 08/14/2024
Program: Requested By: Leslie Bryan
Project Name/Title: [email protected]
Org Name: City of Redding
Stage: Pre-Award
Budget Items
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Use Titles to briefly describe
each item. Cost Share from
the grantee and from a partner
can be tracked on separate
lines. Note that your indirect
cost rate setting (which must
be between 0 and 12%) will
automatically apply to each
line
In each rows
Description, enter the
unit of measurement
and choose from only
the following labels:
Hours, Days, Each,
Report, Contract, Miles,
Daily, Acres
0 $0.00 $0.00 $0.00 $0.00 $0.00
Arborist Lead Worker Hours 2080 $35.70 $74,256.00 $74,256.00 $0.00 $0.00 Tree Trimmer Hours 2080 $33.19 $69,035.20 $69,035.20 $0.00 $0.00 Public Works Maintenance
Worker
Hours 2080 $31.09 $64,667.20 $64,667.20 $0.00 $0.00
Public Works Maintenance
Worker (Temporary)
Hours 2000 $20.11 $40,220.00 $40,220.00 $0.00 $0.00
Project Coordinator Hours 2500 $48.38 $120,950.00 $120,950.00 $0.00 $0.00 N/A N/A 0 $0.00 $0.00 $0.00 $0.00 $0.00
10740 $168.47 $369,128.40 $369,128.40 $0.00 $0.00
Use Titles to briefly describe
each item. Cost Share from
the grantee and from a partner
can be tracked on separate
lines. Note that your indirect
cost rate setting (which must
be between 0 and 12%) will
automatically apply to each
line
In each rows
Description, enter the
unit of measurement
and choose from only
the following labels:
Hours, Days, Each,
Report, Contract, Miles,
Daily, Acres
0 $0.00 $0.00 $0.00 $0.00 $0.00
Arborist Lead Worker Hours 2080 $26.38 $54,870.40 $54,870.40 $0.00 $0.00 Tree Trimmer Hours 2080 $25.18 $52,374.40 $52,374.40 $0.00 $0.00 Public Works Maintenance
Worker
Hours 2080 $24.25 $50,440.00 $50,440.00 $0.00 $0.00
Public Works Maintenance
Worker (Temporary)
Hours 2000 $14.10 $28,200.00 $28,200.00 $0.00 $0.00
Project Coordinator Hours 2500 $28.16 $70,400.00 $70,400.00 $0.00 $0.00 10740 $118.07 $256,284.80 $256,284.80 $0.00 $0.00
Use Titles to briefly describe
each item. Cost Share from
the grantee and from a partner
can be tracked on separate
lines. Note that your indirect
cost rate setting (which must
be between 0 and 12%) will
automatically apply to each
line
In each rows
Description, enter the
unit of measurement
and choose from only
the following labels:
Hours, Days, Each,
Report, Contract, Miles,
Daily, Acres
0 $0.00 $0.00 $0.00 $0.00 $0.00
Goat Grazing Contract Acres 200 $905.00 $181,000.00 $181,000.00 $0.00 $0.00 200 $905.00 $181,000.00 $181,000.00 $0.00 $0.00
Use Titles to briefly describe
each item. Cost Share from
the grantee and from a partner
can be tracked on separate
lines. Note that your indirect
cost rate setting (which must
be between 0 and 12%) will
automatically apply to each
line
In each rows
Description, enter the
unit of measurement
and choose from only
the following labels:
Hours, Days, Each,
Report, Contract, Miles,
Daily, Acres
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
Use Titles to briefly describe
each item. Cost Share from
the grantee and from a partner
can be tracked on separate
lines. Note that your indirect
cost rate setting (which must
be between 0 and 12%) will
automatically apply to each
line
In each rows
Description, enter the
unit of measurement
and choose from only
the following labels:
Hours, Days, Each,
Report, Contract, Miles,
Daily, Acres
0 $0.00 $0.00 $0.00 $0.00 $0.00
PPE including: Hardhats,
chaps, gloves, ear plugs,
safety glasses, rain gear, steel
or composite toe work boots.
Contract 1 $4,000.00 $4,000.00 $4,000.00 $0.00 $0.00
Contractual Total
Travel & Per Diem
Travel & Per Diem Total
Supplies
Salaries & Wages
Salaries & Wages Total
Employee Benefits
Employee Benefits Total
Contractual
Budget Report
California Department of Forestry and Fire Protection (CAL FIRE) FY 2023-2024 Wildfire Prevention Grants
Priority Hazardous Fuel Management Project
Packet Pg. 181
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Rakes, Shovels, Hand
Pruners, Axe, Mclouds,
Loppers, Picks
Contract 1 $2,000.00 $2,000.00 $2,000.00 $0.00 $0.00
Chainsaws Each 7 $1,600.00 $11,200.00 $11,200.00 $0.00 $0.00 Weedeaters Each 5 $1,200.00 $6,000.00 $6,000.00 $0.00 $0.00 Blower Each 2 $1,000.00 $2,000.00 $2,000.00 $0.00 $0.00 Hedger Each 4 $1,000.00 $4,000.00 $4,000.00 $0.00 $0.00 Fire prevention / suppresion
pump sprayers
Each 4 $250.00 $1,000.00 $1,000.00 $0.00 $0.00
Herbicide Backpack Sprayer Each 5 $240.00 $1,200.00 $1,200.00 $0.00 $0.00 Herbicide Contract 1 $4,000.00 $4,000.00 $4,000.00 $0.00 $0.00 walk behind Brush mower Each 2 $2,300.00 $4,600.00 $4,600.00 $0.00 $0.00 32 $17,590.00 $40,000.00 $40,000.00 $0.00 $0.00
NOTE: Indirect cost rates do
not apply to Equipment. Use
Titles to briefly describe each
item. Cost Share from the
grantee and from a partner
can be tracked on separate
lines.
In each rows
Description, enter the
unit of measurement
and choose from only
the following labels:
Hours, Days, Each,
Report, Contract, Miles,
Daily, Acres
0 $0.00 $0.00 $0.00 $0.00 $0.00
Mini Skid Steers with
Attachments
Each 2 $80,000.00 $160,000.00 $160,000.00 $0.00 $0.00
Excavator with Masticator and
Attachments
Each 1 $225,000.00 $225,000.00 $225,000.00 $0.00 $0.00
Dump Truck Each 1 $225,000.00 $225,000.00 $225,000.00 $0.00 $0.00 14k GVWR Trailer Each 1 $10,000.00 $10,000.00 $10,000.00 $0.00 $0.00 F350 Crew Truck Each 1 $80,000.00 $80,000.00 $80,000.00 $0.00 $0.00 6 $620,000.00 $700,000.00 $700,000.00 $0.00 $0.00
Use Titles to briefly describe
each item. Cost Share from
the grantee and from a partner
can be tracked on separate
lines. Note that your indirect
cost rate setting (which must
be between 0 and 12%) will
automatically apply to each
line
In each rows
Description, enter the
unit of measurement
and choose from only
the following labels:
Hours, Days, Each,
Report, Contract, Miles,
Daily, Acres
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
To be used by CAL FIRE staff
only
To be used by CAL
FIRE staff only
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
Other
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share 0 $0.00 $0.00 $0.00 $0.00 $0.00
21718 $638,781.54 $1,546,413.20 $1,546,413.20 $0.00 $0.00 Total with IDC $1,546,413.20
Indirect Cost Total
Other
Other Total
Grant Total
Equipment
Equipment Total
Other Costs
Other Costs Total
Indirect Cost
Supplies Total
Packet Pg. 182
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) !
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P:\CalFire\MapDocuments\CalFireGrant_PriHazFuelManageProp8x11.mxd §¨¦5
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Mercy Hospital
Foothill Water
Treatment Plant
Sulphur Creek
Substation
Benton Airpark
College View
Substation
Redding Regional
Airport
Beltline
Substation
City of Redding Priority Hazardous
Fuel Management Properties
Project Number: 23-WP-SHU 58920074
! Critical Infrastructure
Redding MTZ
Parcel
Redding City Limit
Water Body
Project/Treatment Influence Zone
Future Project/Treatment Influence Zone
Federally Managed Land
Bureau of Land Management
Bureau of Reclamation
Project Proponent: City of Redding
Eureka
Substation
Fire Station #6
Future
Substation
Address Year 1 Targeted Sites Acres
4455 Oasis Rd Oasis Rd 22.29
4800 Mountain Lakes Blvd Oasis Rd 35.31
3888 Patterson Ct St. Nicholas 21.4
1547 Nancy Ct Sulphur Creek Trail 155.37
Keswick Dam/Hornbeck Trailhead 24.05
4200 Oasis Rd Beltline Substation 7.2
3500 Hiatt Dr Buckeye Park 9.25
13440 Old Oregon Trl Future Substation Location 11.2
2900 Manzanoaks Dr Manzanoaks 4.75
19167 Hollow Ln Hollow Ln 13.55
Total: 304.37
Address Future Targeted Sites
3760 Middle Creek Rd Sacramento River Trail 89.38
1270 Palisades Ave Palisades Trail 22.41
1700 Bechelli Ln Turtle Bay East 39.84
2700 Placer St 2700 Placer St 22.04
3711 Placer St Blue Gravel Mine Trail 168.61
2050 Airpark Dr Benton Airpark 191.75
2244 Linden Ave Linden/Linden Canyon 5.34
2650 Henderson Rd Henderson/Nur Pon Open Space 18.89
2151 Goodwater Ave Churn Creek/Cypress 34.65
6300 Airport Rd 6300 Airport Rd 23.21
Kapusta 95.61
Total: 711.73
Packet Pg. 183
Attachment: Grant Agreement 5TR23112 (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following:
(1) Adopt Resolution ratifying the City of Redding’s application to the California Department of Forestry and Fire Protection’ s Wildfire Prevention Grants Program in the amount of $1,546,413.20 submitted on January 10, 2024; and (2) Authorize the City Manager to appropriate funds should the grant be awarded, and execute any agreements necessary to implement the project.
Fiscal Impact
The City of Redding’s (City) California Department of Forestry and Fir e Protection’s Wildfire Prevention Grants (CAL Fire WPG) Program’s application requests $1,546,413.20 for vegetation management and reduction of fuel loads on City -owned properties for a project known as the City of Redding Priority Hazardous Fuel Management Project (Project). No match is required for this grant program. The project would potentially span over the next two to three years.
Alternative Action
The City Council could decline to apply for the funds under this grant opportunity or provide staff with alternative direction. Due to staff workloads and expense, these sites would not be able to be cleared without the funding this grant could provide.
Background/Analysis
The CAL Fire WPG Program provides funding for wildfire prevention projects and activities in and near fire threatened communities that focus on increasing the protection of people, structures, and communities. Funded activities include hazardous fuel reduction, wildfire prevention planning, and wildfire prevention education with an e mphasis on improving public health and safety while reducing greenhouse gas emissions.
MEETING DATE: February 6, 2024
ITEM NO. 4.2(b)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.2(b)--Resolution Authorizing Submittal of a CAL FIRE Wildfire Prevention Grant Program Application
Steve Bade, Assistant City
Manager
Packet Pg. 184
Attachment: Previous Staff Report_Cal Fire Wildfire Prevention Application Staff Report (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Report to Redding City Council January 30, 2024
Re: 4.2(b)--CAL FIRE Wildfire Prevention Grant Program Page 2
The funding, if awarded, will allow the City to remove fuels on City -owned property previously identified as having high fuel loads. The Project includes four key sites at the north end of Redding for a total of approximately 305 acres that require work to remove vegetation and prevent undesired re-sprouting of invasive vegetation. Activities include reducing hazardous fuel loads in great at -risk areas, followed by annua l grazing. After initial treatments, undesired re - sprouted vegetation will be treated with appropriate herbicide applications. During treatments, areas will be re-evaluated to determine if additional fuel reduction is needed.
The proposed activities are consistent with the Cal Fire W PG Program’s mission to avoid or reduce the severity of potential wildfires, thereby limiting greenhouse gas emissions. The funds from this grant, if awarded, would allow the identified sites to be cleared such that City staf f would be able to adequately maintain the locations upon completion of the project.
Environmental Review
Submitting an application to the Cal Fire WPF Program is not a project defined under the California Environmental Quality Act (CEQA), and no further action is required. If awarded grant funds, staff will process the applicable CEQA determination based on the eligible locations and scope of work.
Council Priority/City Manager Goals
• Government of the 21st Century – “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”
Attachments
^2024 Cal Fire Grant Resolution
Packet Pg. 185
Attachment: Previous Staff Report_Cal Fire Wildfire Prevention Application Staff Report (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) RESOLUTION NO. 2024- 004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REDDING APPROVING THE APPLICATION FOR GRANT FUNDS FOR
CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE
PROTECTION ( CAL FIRE) WILDFIRE PREVENTION GRANTS
PROGRAM
WHEREAS, the Governor of the State of California, in cooperation with the State Legislature, has enacted State of California Climate Investment, which provides funds to the State of California and its political subdivision for fire prevention programs; and WHEREAS, the State Department of Forestry and Fire Protection ( CAL FIRE) has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing the application by local agencies, non- profit organizations, and others under the program; and
WHEREAS, the applicant will enter into an agreement with the State of California to carry out the Priority Hazardous Fuel Management Project;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Redding hereby:
1. Approves the filing of an application for the " California Climate Investment Fire Prevention Grant Program;"
2. Certifies that said applicant has or will have sufficient funds to operate and maintain the project;
3. Certifies that funds under the jurisdiction of the City Council of the City of Redding are available to begin the project;
4. Certifies that said applicant will expend grant funds prior to March 15, 2030; and
5. Appoints the City Manager, or designee, to conduct all negotiations, execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests, and so on, which may be necessaryfor the completion of the aforementioned project.
Packet Pg. 186
Attachment: Previously Adopted Resolution (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Packet Pg. 187
Attachment: Previously Adopted Resolution (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6th day of February, 2024, and was duly adopted at saidmeeting by the following vote:
AYES: COUNCIL MEMBERS: Dacquisto, Mezzano, Munns, Winter, and Audette NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
ATTEST:
AHARLENE TIPTON, City Clerk
Z--
A, XtSSA AUDETTE, Mayor
FORM APPROVED:
W, t& 14..
CHMXWAM. CURTIS, City Attorney
Packet Pg. 188
Attachment: Previously Adopted Resolution (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) Packet Pg. 189
Attachment: Previously Adopted Resolution (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant) !!!!
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£¤273Mercy HospitalFoothill WaterTreatment PlantSulphur CreekSubstationBenton AirparkCollege ViewSubstation Redding RegionalAirport
BeltlineSubstation
City of Redding Priority HazardousFuel Management PropertiesProject Number: 23-WP-SHU 58920074!Critical InfrastructureRedding MTZParcelRedding City LimitWater BodyProject/Treatment Influence ZoneFuture Project/Treatment Influence ZoneFederally Managed LandBureau of Land ManagementBureau of ReclamationProject Proponent: City of Redding EurekaSubstationFire Station #6FutureSubstationAddress Year 1 Targeted Sites Acres4455 Oasis Rd Oasis Rd 22.294800 Mountain Lakes Blvd Oasis Rd 35.313888 Patterson Ct St. Nicholas 21.41547 Nancy Ct Sulphur Creek Trail 155.37Keswick Dam/Hornbeck Trailhead 24.054200 Oasis Rd Beltline Substation 7.23500 Hiatt Dr Buckeye Park 9.2513440 Old Oregon Trl Future Substation Location 11.22900 Manzanoaks Dr Manzanoaks 4.7519167 Hollow Ln Hollow Ln 13.55Total: 304.37Address Future Targeted Sites3760 Middle Creek Rd Sacramento River Trail 89.381270 Palisades Ave Palisades Trail 22.411700 Bechelli Ln Turtle Bay East 39.842700 Placer St 2700 Placer St 22.043711 Placer St Blue Gravel Mine Trail 168.612050 Airpark Dr Benton Airpark 191.752244 Linden Ave Linden/Linden Canyon 5.342650 Henderson Rd Henderson/Nur Pon Open Space 18.892151 Goodwater Ave Churn Creek/Cypress 34.656300 Airport Rd 6300 Airport Rd 23.21Kapusta 95.61Total: 711.73 Packet Pg. 190
Attachment: ^Project Map (4.6(a)--Accept CAL FIRE Wildfire Prevention Grant)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Accept update regarding the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project and, in accordance with Public Contract Code Section 22050(c)(1), make a determination by a four -fifths vote that there is a need to continue the emergency work.
Fiscal Impact
The Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Plac er Street Project (Project) costs will be funded by Public Works’ Wastewater, Water, and Streets Divisions. The updated, estimated total project cost of the repairs is $3,000,000.
Alternative Action
The City Council (Council) may choose not to accept the project status report and provide further direction to staff.
Background/Analysis
On May 7, 2024 , Council adopted an emergency resolution for the project and authorized the negotiation of an emergency public works contract. Cox & Cox Construction (Cont ractor) completed all underground repairs at all locations by August 30, 2024 , and also completed repaving of Placer Street on September 9, 2024 . Additionally, t he contractor completed restriping of Placer Street on September 27, 2024, raising of manhole and valve lids along Placer Street on October 16, 2024 and completed t he remaining work which included new sign installations at various locations along Placer Street and minor punch list items which were completed by November 2, 2024. The final project closeout will be completed before the end of the calendar year.
MEETING DATE: December 3, 2024
ITEM NO. 4.11(a)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.11(a)--Update Regarding Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project Michael Webb, Public Works
Director
Packet Pg. 191
Report to Redding City Council November 22, 2024
Re: 4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Page 2
The table below provides further details of the contractor’s progress based on the number of locations that need to be addressed and estimated costs . Staff has not received all c osts billed through October 2024 from the contractor, but we estimate the total costs to date at $ 3,000,000.
The estimated costs do not include paving, restriping, raising of manhole and valve lids, sign installation and minor punch list items. Staff will continue to upda te Council as the project progresses.
Original
Locations
Additional
Locations
Total
Locations
Completed
Locations
Costs to Date
(Estimated)
96 0 96 96 $3,000,000
The project proposes to replace substandard sewer pipe, associated infrastructure, failing asphalt concrete and other miscellaneous public health and safety work on Placer Street and within the Magnolia Area Sewer Improvement Phase I project limits.
Environmental Review
This action is not a project as defined by the California Environmental Quality Act (CEQA) and no further action is required. On Ma y 7 , 202 4, the Council determined that the project is categorically exempt from environmental review under the CEQA Guidelines, per Section 15269(b)-Emergency Projects.
Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”
Attachments
Previous Staff Report 5-7-24
Packet Pg. 192
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to the Emergency Repair and Replace ment of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project):
(1) Adopt Resolution, by not less than four -fifths affirmative vote, authorizing the City Manager to negotiate and award an emergency public works contract for the Project in an amount not to exceed $2,000,000;
(3) Authorize the City Manager , or designee, to approve construction contingency amounts up to a total of $300,000;
(4) Authorize the City Manage r, or designee, to approve construction management and inspection amounts up to a total of $175,000; and
(5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects.
Fiscal Impact
The estimated Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project) total cost is $ 2,475,000. These costs include construction, construction contingency and staff time for construction management and inspections. The project will be funded with remaining Magnolia Area Sewer Improvements Phase 1 funds. Including wit hheld retention, liquidated damages and uncompleted work items which is approximately $2,160,000. Supplemental funding of $315,000 will come from the Wastewater, Water and Streets Division’s Fiscal Year 202 3-24 budgets which have sufficient funds appropriated.
MEETING DATE: May 7, 2024
ITEM NO. 9.11(f)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 9.11(f)--Emergency Construction Contract to Repair and Replace Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Michael Webb, Public Works
Director
APPROVED
Packet Pg. 193
Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Report to Redding City Council May 2, 2024
Re: 9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 2
Alternative Action
The City Council (Council) may choose to not authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and local contr acting procedures . Or, Council could provide alterative direction to staff.
Background/Analysis
On April 1, 2024, Council voted to enter into a Contract Amendment, Settlement Agreement and Release with the contractor for the Magnolia Area Sewer Improvem ents Phase 1 project. This settlement agreement was partially due to the contractor’s refusal to make required repairs to substandard work done on the project. This substandard work has the potential to create public health and safety issues.
Staff has considered repackaging the project plans and specifications for bidding ; however, this process would likely require a minimum of six months in order to obtain an executed contract and ultimately provide a contractor with a notice to proceed. This timeline is unacceptable given the condition of the installed sewer infrastructure and would jeopardize being able to complete all the repair work , including re -paving Placer Street, prior to the onset of winter . In addition, current Magnolia Area Sewer Improvement Phase 1 project site conditions present potential impacts to public health, property and safety. Therefore, staff proposes an emergency contract to replace the substandard sewer pipe and associated infrastructure , failing asphalt concrete and minor associated public health and safety work on Placer Street and within Magnolia Area Sewer Improvements Phase 1 project limits . Staff estimates the work will be complete within four months of commencement of construction activities.
It is noted that the Public C ontract Code (PCC) (Section 20168) provides that the local government’s legislative body may pass a resolution by a four -fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health and property. Further, the P CC (Section 22050) provides that “in case of emergency, a public agency, pursuant to a four -fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate acti on required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts.”
It is in the public’s interest and necessity to repair the sewer system, pave Placer Street and repair or replace other associated minor items of work immediately to ensure protection of the public’s health, safety and personal property occurs.
The Resolution has been approved as to form by the City Attorney.
Environmental Review
Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) – Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately -owned service facilities neces sary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbance, and the repairs are necessary to maintain service essential to public health.
APPROVED
Packet Pg. 194
Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Report to Redding City Council May 2, 2024
Re: 9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 3
Council Priority/City Manager Goals
• Public Safety – “Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.”
Attachments
^Resolution
^Location Map
^Notice of Exemption
APPROVED
Packet Pg. 195
Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING TO
AUTHORIZE THE CITY MANAGER TO AWARD AN EMERGENCY
CONSTRUCTION CONTRACT TO REPAIR AND REPLACE SUB-
STANDARD SEWER PIPE AND FAILING ASHPHALT CONCRETE
PAVEMENT ON PLACER STREET
WHEREAS, Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A) provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and
WHEREAS, on April 1, 2024, Council voted unanimously to enter into a Contract Amendment, Settlement Agreement and Release regarding the Magnolia Area Sewer Improvements – Phase I project; and
WHEREAS, portions of the underground sewer improvements constructed as part of the Magnolia Area Sewer Improvements – Phase I project were not constructed in accordance with the contract documents; and
WHEREAS, proper sewer infrastructure is critical to public health; and
WHEREAS, if not repaired immediately, the improperly installed sewer infrastructure has a high potential for failure during high-flow periods, winter, potentially ultimately causing significant disruptions in service, failures and damage to associated public and adjacent private infrastructure; and
WHEREAS, Placer Street is a primary arterial with moderate traffic volumes and the asphalt concrete pavement is in a failing condition as a result of longitudinal and transverse sewer trench pavement patches within the roadway section presenting a public safety concern; and
WHEREAS, a competitive solicitation for bids is anticipated to require six (6) months and would further delay the needed repairs to prevent sewer blockages, sink holes and further damage to the public and private infrastructure until 2025; and
WHEREAS, continued pavement failure and blockage of the sewer conveyance system would threaten the safety and property of roadway users and persons nearby; and
WHEREAS, isolation of the impacted area so that the delay due to competitive bidding could be accommodated would not mitigate or eliminate the threat to persons and property;
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact.
2. The public interest and necessity require the immediate expenditure of public money to restore the sewer conveyance system to full capacity, protect the public health, safety and welfare, and prevent further damage to the roadway.
APPROVED
Packet Pg. 196
Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing
3. The City Council of the City of Redding therefore authorizes the City Manager to award an emergency construction contract to repair the sewer system and roadway along Placer Street.
4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated.
I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 7th day of May, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
____________________________________
TENESSA AUDETTE , Mayor
ATTEST: FORM APPROVED:
_________________________________ _____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney
APPROVED
Packet Pg. 197
Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing
CITY OF REDDING
LOCATION MAP
MAGNOLIA AREA SEWER
IMPROVEMENTS - PHASE 1
EMERGENCY REPAIRS PUBLIC WORKS
DEPARTMENT
LOCATION
PROJECT
ORIGINAL
REPAIR AREA
EMERGENCY
APPROVED
Packet Pg. 198
Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing
APPROVED
Packet Pg. 199
Attachment: Previous Staff Report 5-7-24 (4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Award the lowest competitive bids for Bid Schedule No. 5538, Rock and Mineral Products to Tullis, Inc., J. F. Shea, Loucks Landscap e Supply , and Axner Exc avating Inc., for the annual purchase of rock, asphalt, and mineral aggregates at an estimated cost of $350,000.
Fiscal Impact
Approximately $350,000 will be spent by City of Redding (City) Departments that include but are not limited to Public Works, Redding Electric Utility and Community Services for rock, asphalt, and mineral aggregate materials during Calendar Year 2025. Funding for these materials is routinely allocated in the respective City Department budgets.
Alternative Action
The City Council (Council) may choose not to award the contracts for rock, asphalt, and mineral products. Staff would have to ca ll on a weekly basis for competitive prices on material needed for maintenance projects. This would increase administrative costs and could cause disruption in work schedules if crews have to wait for material deliveries.
Background/Analysis
Attached is a tabulation of bids received and opened on Monday, November 4, 2024, for rock, asphalt, and mineral aggregate products for the period of January 1, 2025, through December 31, 2025. The purchase of these products will be made as needed for City departments engaged in various types of infrastructure repairs.
There were 17 bid opportunity announcements distributed to potential vendors in addition to posting the bid on the City's website and advertising in the Record Searchlight. A total of f our bids were submitted. This bid is awarded by line item to the lowest bidder.
MEETING DATE: December 3, 2024
ITEM NO. 4.11(b)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.11(b)--Award Bid Schedule No. 5538 Rock and Mineral Products Michael Webb, Public Works
Director
Packet Pg. 200
Report to Redding City Council November 22, 2024
Re: 4.11(b)--Award Bid Schedule No. 5538 Rock & Minerals Page 2
The low bid for each item is as follows:
Company Bid Item Numbers
Tullis, Inc. 1-4, 7-19, 42-62, 66, 68, 70-73
J.F. Shea 5-7, 9, 20-42, 52, 55, 57, 59, 61, 66, 67, 74-75* Loucks Landscaping 64, 65, 69
Axner Excavating N/A
Environmental Review
The purchase of materials is not a project as defined by the California Environmental Quality Act, and no further action is required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^5538 Bid Tabulation
Packet Pg. 201
*Tullis Inc *J.F. Shea
Construction
Loucks
Landscape
Supply
*Axner
Excavating,
Inc.
ITEM # DESCRIPTION PRICE PRICE PRICE PRICE UNIT
1 (1) Hot Mix Asphalt, 1/2", Type A - f.o.b. plant $79.00 $80.00 NB NB ton 2 (1) Hot Mix Asphalt, 1/2", Type A - f.o.b. job site $89.00 $90.00 NB NB ton 3 (1) Hot Mix Asphalt, 3/8", Type A - f.o.b. plant $83.00 $86.00 NB NB ton 4 (1) Hot Mix Asphalt, 3/8", Type A - f.o.b. job site $95.00 $96.00 NB NB ton 5 (1) Hot Mix Asphalt, No.4, Type A - f.o.b. plant $140.00 $130.00 NB NB ton 6 (1) Hot Mix Asphalt, No.4, Type A - f.o.b. job site $151.00 $140.00 NB NB ton 7 Cold Mix Asphalt, 3/8" - f.o.b. plant $130.00 $130.00 NB $210.00 ton 8 Cold Mix Asphalt, 3/8" - f.o.b. storage bins at Corp. Yard, 20055 Viking Way $139.00 $140.00 NB NB ton 9 AC Grindings, Screened - f.o.b. West Central Landfill, 14095 Clear Creek Rd. $20.00 $20.00 NB NB ton 10 (2) Aggregate Base material, Class 2, 3/4" max - f.o.b. plant $11.00 $14.00 $32.33 $39.00 ton 11 (2) Aggregate Base material, Class 2, 3/4" max - f.o.b. job site $21.00 $24.00 $31.75 NB ton 12 (2) Aggregate Base material, Class 2, 3/4" max - f.o.b. storage bins at Corp. Yard, 20055 Viking Way $19.00 $24.00 $26.28 NB ton 13 (2) Aggregate Base material, Class 2, 3/4" max - f.o.b. West Central Landfill, 14095 Clear Creek Rd. $19.00 $24.00 NB NB ton 14 (2) Aggregate Base material, Class 2, 3/4" max - f.o.b. Buckeye WTP 11501 Benson Dr Shasta 96087 $21.00 $24.00 NB NB ton 15 (2) Aggregate Base material, Class 2, 1-1/2" max - f.o.b. plant $12.00 $14.00 NB NB ton 16 (2) Aggregate Base material, Class 2, 1-1/2" max - f.o.b. job site $21.00 $24.00 $31.75 NB ton 17 (2) Aggregate Base material, Class 2, 1-1/2" max - f.o.b. West Central Landfill, 14095 Clear Creek Rd. $20.00 $26.00 NB NB ton 18 Aggregate Base material, 2-1/2" minus - f.o.b. West Central Landfill, 14095 Clear Creek Rd. $24.00 $26.00 NB NB ton 19 Crushed Concrete, 3/4" minus - f.o.b. West Central Landfill, 14095 Clear Creek Rd. $20.00 NB NB NB ton 20 (3) 1-Sack Concrete Slurry Backfill, per Public Works Std 610.00 - f.o.b. job site, less than 5 yds. NB $303.00 NB NB yd 21 (3) 1-Sack Concrete Slurry Backfill, per Public Works Std 610.00 - f.o.b. job site, 5 yds. or more NB $103.00 NB NB yd 22 (3) 2-Sack Concrete Sand-Slurry Mix - f.o.b. job site, less than 5 yds. NB $302.00 NB NB yd 23 (3) 2-Sack Concrete Sand-Slurry Mix - f.o.b. job site, 5 yds. or more NB $112.00 NB NB yd 24 (3) 5-Sack Concrete Sand-Slurry Mix - f.o.b. job site, less than 5 yds. NB $339.00 NB NB yd 25 (3) 5-Sack Concrete Sand-Slurry Mix - f.o.b. job site, 5 yds. or more NB $139.00 NB NB yd 26 (3) 4-Sack 3/4" Concrete - f.o.b. job site, less than 5 yds. NB $330.00 NB NB yd 27 (3) 4-Sack 3/4" Concrete - f.o.b. job site, 5 yds. or more NB $130.00 NB NB yd 28 (3) 5-Sack 3/4" Concrete - f.o.b. job site, less than 5 yds. NB $339.00 NB NB yd 29 (3) 5-Sack 3/4" Concrete - f.o.b. job site, 5 yds. or more NB $139.00 NB NB yd 30 (3) 5-Sack 1" Concrete - f.o.b. job site, less than 5 yds. NB $339.00 NB NB yd 31 (3) 5-Sack 1" Concrete - f.o.b. job site, 5 yds. or more NB $139.00 NB NB yd 32 (3) 5.5 Sack 1" Concrete - f.o.b. job site, less than 5 yds. NB $343.73 NB NB yd 33 (3) 5.5 Sack 1" Concrete - f.o.b. job site, 5 yds. or more NB $143.73 NB NB yd 34 (3) 6-Sack 3/8" Concrete - f.o.b. job site, less than 5 yds. NB $348.46 NB NB yd 35 (3) 6-Sack 3/8" Concrete - f.o.b. job site, 5 yds. or more NB $148.46 NB NB yd 36 (3) 6-Sack 3/4" Concrete - f.o.b. job site, less than 5 yds. NB $348.46 NB NB yd 37 (3) 6-Sack 3/4" Concrete - f.o.b. job site, 5 yds. or more NB $148.46 NB NB yd CITY OF REDDING, BID #5538
ROCK AND MINERAL PRODUCTS
CONTRACT PERIOD JANUARY 1, 2025 ‐ DECEMBER 31, 2025
1 Packet Pg. 202
Attachment: ^5538 Bid Tabulation (4.11(b)--Award Bid Schedule No. 5538 Rock & Minerals) *Tullis Inc *J.F. Shea
Construction
Loucks
Landscape
Supply
*Axner
Excavating,
Inc.
ITEM # DESCRIPTION PRICE PRICE PRICE PRICE UNIT
CITY OF REDDING, BID #5538
ROCK AND MINERAL PRODUCTS
CONTRACT PERIOD JANUARY 1, 2025 ‐ DECEMBER 31, 2025
38 (3) 6-Sack 1" Concrete - f.o.b. job site, less than 5 yds. NB $348.46 NB NB yd 39 (3) 6-Sack 1" Concrete - f.o.b. job site, 5 yds. or more NB $148.46 NB NB yd 40 (3) 8.5 Sack High Early Concrete - f.o.b. job site, less than 5 yds. NB $650.00 NB NB yd 41 (3) 8.5 Sack High Early Concrete - f.o.b. job site, 5 yds. or more. NB $450.00 NB NB yd 42 Crushed Rock, 3/8" (per Section 200-1.2) - f.o.b. plant $15.00 $15.00 $27.07 $35.00 ton 43 Crushed Rock, 3/8" (per Section 200-1.2) - f.o.b. job site $24.00 $25.00 $26.38 NB ton 44 Crushed Rock, 3/4" (per Section 200-1.2) - f.o.b. plant $13.00 $15.00 $33.83 $39.00 ton 45 Crushed Rock, 3/4" (per Section 200-1.2) - f.o.b. job site $24.00 $25.00 $30.67 NB ton 46 Crushed Rock, 1" (per Section 200-1.2) - f.o.b. plant $15.00 $20.00 $35.34 $44.00 ton 47 Crushed Rock, 1" (per Section 200-1.2) - f.o.b. Job site $24.00 $30.00 $34.43 NB ton 48 Crushed Rock, 1-1/2" (per Section 200-1.2) - f.o.b. plant $15.00 $20.00 $35.34 $44.00 ton 49 Crushed Rock, 1-1/2" (per Section 200-1.2) - f.o.b. job site $24.00 $30.00 $34.43 NB ton 50 Crushed Rock, 1-1/2" (per Section 200-1.2) - f.o.b. West Central Landfill, 14095 Clear Creek Rd. $23.00 $34.00 NB NB ton 51 (5) Drain Rock, 1-1/2" - f.o.b. plant $13.00 $14.00 $33.08 $44.00 ton 52 (5) Drain Rock, 1-1/2" - f.o.b. job site $24.00 $24.00 $32.82 NB ton 53 (5) Drain Rock, 1-1/2" - f.o.b. West Central Landfill, 14095 Clear Creek Rd. $23.00 $24.00 NB NB ton 54 Cobble Rock, Min. 5" no larger than 10" - f.o.b. West Central Landfill, 14095 Clear Creek Rd. $40.00 $43.00 NB NB ton 55 Rip Rap, Facing Class (80#)(per Section 200-1.6) - f.o.b. plant $25.00 $25.00 NB NB ton 56 Rip Rap, Facing Class (80#)(per Section 200-1.6) - f.o.b. job site $35.00 $39.00 NB NB ton 57 Rip Rap, Light Class (200#) (per Section 200-1.6) - f.o.b. plant $25.00 $25.00 NB NB ton 58 Rip Rap, Light Class (200#)(per Section 200-1.6) - f.o.b. job site $35.00 $39.00 NB NB ton 59 Rip Rap, 375# Class (per Section 200-1.6) - f.o.b. plant $25.00 $25.00 NB NB ton 60 Rip Rap, 375# Class (per Section 200-1.6) - f.o.b. job site $38.00 $39.00 NB NB ton 61 Rip Rap, 500# Class (per Section 200-1.6) - f.o.b. plant $25.00 $25.00 NB NB ton 62 Rip Rap, 500# Class (per Section 200-1.6) - f.o.b. job site $38.00 $39.00 NB NB ton 63 Crushed Limestone base material, 1/2" max - f.o.b. Solid Waste Facility, 2255 Abernathy Lane NB NB NB NB ton 64 Crushed Limestone (Deco Rock), 1" - f.o.b. plant NB NB $35.34 $44.00 ton 65 Crushed Limestone (Deco Rock), 1" - f.o.b. job site NB NB $34.43 NB ton 66 Bedding Sand, 100% passing #4 - f.o.b. plant $16.00 $16.00 $29.32 NB ton 67 Bedding Sand, 100% passing #4 - f.o.b. job site $28.00 $26.00 $28.53 NB ton 68 Disintigrated granite, screened, 3/8" (per Section 200-2.7) - f.o.b. plant $25.00 NB $34.59 $44.00 ton 69 Disintigrated granite, screened, 3/8" (per Section 200-2.7) - f.o.b. job site $38.00 NB $34.96 NB ton 70 (6) Loam, screened - f.o.b. plant $24.00 NB $29.32 NB ton 71 (6) Loam, screened - f.o.b. job site $34.00 NB $45.87 NB ton 72 Loam, unscreened - f.o.b. plant $14.00 NB NB $36.00 ton 73 Loam, unscreened - f.o.b. job site $24.00 NB NB NB ton 74 Eco Blocks 4 foot - f.o.b. West Central Landfill, 14095 Clear Creek Rd. NB **$660.00 NB NB ea 2 Packet Pg. 203
Attachment: ^5538 Bid Tabulation (4.11(b)--Award Bid Schedule No. 5538 Rock & Minerals) *Tullis Inc *J.F. Shea
Construction
Loucks
Landscape
Supply
*Axner
Excavating,
Inc.
ITEM # DESCRIPTION PRICE PRICE PRICE PRICE UNIT
CITY OF REDDING, BID #5538
ROCK AND MINERAL PRODUCTS
CONTRACT PERIOD JANUARY 1, 2025 ‐ DECEMBER 31, 2025
75 Eco Blocks 6 foot - f.o.b. West Central Landfill, 14095 Clear Creek Rd. NB **$665.00 NB NB ea 76 (4) Cost to accept concrete rubble at your facility No Cost No Cost NB NB ton 77 Standby time * see specifications for details * $43.00 **$101.25 $43.75 $40.00 per 15 min unless otherwise noted.
(1) Note: Asphalt Concrete shall comply with Section 39-2.02 of the 2015 Caltrans Standard Specifications All Hot Mix Asphalt shall use PG 6410 and all Cold Mix Asphalt shall use SC800 as the asphalt binder. (3) Note: Supplier shall provide any required concrete washout facilities. (4) Note: Concrete rubble may contain rebar.
(5) Note: Drain rock, rounded stone, no more than one fractured face. (6) Note: 100% passing 3/4" screen.
Note: Vendors notated by an asterisk "*" means they qualify for local vendor preference. (2) Note: Class 2 Aggregate Base shall comply with section 26-1.02B of the 2015 Caltrans Standard Specifications Note: Materials shall comply with the 2021 Standard Specifications for Public Works Construction (Greenbook) unless JF Shea- Line 74- Full Load (13 Blocks) $110.00/each > Line 75- Full Load (10 Blocks) $125.00/each > Line 77 Standy- Time Aggregate & Asphalt is $46.50/Quarter Hour **- Deviations included on J.F. Shea Submission- No reclamation system and Line 74, 75 and 77. 3 Packet Pg. 204
Attachment: ^5538 Bid Tabulation (4.11(b)--Award Bid Schedule No. 5538 Rock & Minerals)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize and approve the following:
(1) Authorize the Mayor to execute the F ifth Amendment to Consulting and Professional Services Contract (C -9021) with Stantec Consulting Servi ces, Inc., in the amount of $48,327.01, for a total not -to-exceed fee of $2 72,791.41, for environmental services for the Stillwater Business Park Phase 2 Roadway Project; and (2) Authorize the City Manager , or designee, to approve future contract amendments u p to $30,000.
Fiscal Impact
The Stillwater Business Park (Park) Phase 2 Project is being funded by the General Fund. On November 16, 2021, the City Council (Council) approved Budget Resolution 2021 -078 in the amount of $1,500,000 to fund ongoing project development costs. To date, Park property sales are in excess of $2 Million, which will sufficiently cover the increased cost of this amendment, $48,327.01, for a total contract amount of $272,791.41.
The funding source for the construction of the neces sary improvements has not yet been determined.
Alternative Action
The Council may choose not to approve the amendment for Consulting and Professional Services Contract - C-9021 (Contract) with Stantec Consulting Services, Inc. (Stantec) and provide staff with alternative direction. Without these studies, the project would not comply with guidelines set forth in the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), and the project would not fulfill its obligation of providing a completed Park to its tenants.
MEETING DATE: December 3, 2024
ITEM NO. 4.11(c)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services Contract (C-9021) for the Stillwater Business Park Phase II Roadway Project Michael Webb, Public Works
Director
Packet Pg. 205
Report to Redding City Council November 22, 2024
Re: 4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services Page 2
Background/Analysis
The City of Redding (City) is the owner and developer of the park and responsible for the associated infrastructure improvements, including street lights, paving, landscaping, and utility installation.
An environmental service contract was executed with Stantec in 2021. Stantec was selected from Public Works’ Engineering On -Call Consultant List, and the contract cost was anticipated to remain below the $200,000 limit; however, during the c ourse of field studies, potential habitat for multiple federally listed species were identified. On April 18, 2023, the Council approved the Fourth Amendment to the contract which increased the contract amount from $191,729.00 to $224,464.40.
The most rec ent environmental resource discovery (habitat with the potential to support Ferry Shrimp) requires the City to perform additional protocol level surveys and prepare a technical report addressing any potential impact. This documentation is required for compliance with NEPA and to satisfy the regulatory agency permit requirements. This documentation will also be needed to obtain any available federal grant funds for the project.
Staff recommends approval of the contract amendment so the environmental studies can continue forward to completion.
The amendment has been reviewed as to form by the City Attorney.
Environmental Review
This activity is not a project as defined by CEQA or NEPA, and no further action is required.
Approval of the contract amendment w ill allow the consultant to continue the technical environmental studies necessary for project compliance with CEQA and NEPA.
Council Priority/City Manager Goals
This is a routine operational item.
Attachments
^5th Amendment (C-9021)
Previous Staff Report 8-3-2021
Previous Staff Report 11-16-2021
Previous Staff Report 4-18-2023
Packet Pg. 206
Packet Pg. 207
Attachment: ^5th Amendment (C-9021) (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Packet Pg. 208
Attachment: ^5th Amendment (C-9021) (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Packet Pg. 209
Attachment: ^5th Amendment (C-9021) (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Packet Pg. 210
Attachment: ^5th Amendment (C-9021) (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Packet Pg. 211
Attachment: ^5th Amendment (C-9021) (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Packet Pg. 212
Attachment: ^5th Amendment (C-9021) (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Packet Pg. 213
Attachment: ^5th Amendment (C-9021) (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Authorize the following actions relative to Bid Schedule No. 5215 ( Job No. 2669) Stillwater Business Park Phase 1C Street Lighting Project:
1) Award to Eddie Axner Construction in the amount of $85,224; 2) Approve an additional $ 31,000 to cover the cost of construction administration and inspection fees; and $20,000 for project development costs; 3) Approve $ 10,000 to provide construction contingency funding; 4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $ 10,000; and 5) Adopt Resolution approving and adopting the 4thAmendment to City of Redding Budget Resolution No. 2021- 078 appropriating $ 150, 000 for said purpose.
Fiscal Impact
The Stillwater Business Park Phase 1C Street Lighting Project is being funded by the General Fund. On February 10, 2021, the City Council ( Council) approved and budgeted funds for project development including but not limited to environmental and preliminary engineering services. The attached budget resolution for $ 150,000 will cover the remaining costs of construction including contract administration, inspections, and contingencies for this project.
Cost Summary
Item Estimated
Project Development Costs $ 20,000
Construction Contract + Contingency $ 95,224
Contract Administration, Inspection, Testing $ 31,000
Additional City Manager Authority $ 10,000
Total Project Costs $ 156, 224
MEETING DATE: August 3, 2021
ITEM NO. 4.11(c)
FROM:
APPROVED BY***
caukland@ci. redding. ca.us btippin@cityofredding. org
SUBJECT: 4.11(c)--Award Bid ScheduleNo. 5215, Stillwater BusinessPark Phase1C Street Lighting Project
Chuck Aukland, Public
Works Director
Packet Pg. 214
Attachment: Previous Staff Report 8-3-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Report to Redding City Council July 23, 2021
Re: 4.11(c)--Stillwater BusinessPark Phase1C Street Lighing Project Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget.
Alternative Action
The Council may choose to not award the bid for the Stillwater Business Park Phase1C Street Lighting Project and provide staff with alternative direction. Without this project, there will be no streetlighting from the entranceof the BusinessPark to the northerly bridge.
Background/ Analysis
Attached is a tabulation of bids received and openedon July 15, 2021, for the Stillwater Business Park Phase 1C Street Lighting Project. The low bid in the amount of $ 85,224 was received from Axner Construction Company of Redding, California. The engineer's estimate was $ 74,685.
Total project development costs for this project are estimated to be $20,000. Project development costsinclude engineering, surveying, right- of-way, environmental, and consultant services.
The project includes street lighting of Venture Parkway at the Stillwater Business Park entrance from Old Oregon Trail to the east side of the northerly Stillwater Creek Bridge. This project will install sevenstreet lights and all the componentsassociatedwith street lighting to include but not limited to street lights, foundations, trenching, conduits, and conductors.
A Final Environmental Impact Report ( FEIR) for the Stillwater Business Park was certified on April 18, 2006. The FEIR has been reviewed and considered in connection with this project.
Pursuant to the California Environmental Quality Act ( CEQA) Guidelines Section 15168 it was determined that all effects were examined in the previously approved FEIR, and pursuant to CEQA Guidelines Section 15162, no subsequent Environmental Impact Report would be required.
Council Priority/ City Manager Goals
Public Safety – “ Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding.” Economic Development – “ Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businessesand attract new ones, and encourage investment in the community.”
Attachments
Resolution
Bid Tabulation
Location Map
Notice of Determination ( available online)
Previous Staff Report 02-10-21 (available online)
Packet Pg. 215
Attachment: Previous Staff Report 8-3-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) IIIIllllllli n,mH „„
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COUNCIL MEETING DATE: November16, 2021 FROM: Chuck Aukland, Public ITEM NO. 4. 11( g) Works
Director APPROVED
BY***
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mf A fIf311C,. L1 1 C7fl CS}IT" CC . j`
Q7]. tYW..u Gqi, wi, n, v> aw,ar ce. wf;i nl5tierrgru'nt' hsri c s77ir ctl¢ ir 11113refY2 [email protected]. us btippin@cityofredding. org SUBJECT: 4. 11( g)-- Stillwater BusinessPark Phase2 Infrastructure Improvement Project
RecommendationAuthorizestaffto developa Requestfor Proposalfor the designof infrastructure improvementsfor the Stillwater BusinessPark Phase2 Project; and adopt Resolution approvingand adoptingthe 19' Amendmentto City of Redding Budget ResolutionNo. 2021-078 appropriating1, 500, 000 for said
purpose. Fiscal
ImpactThe StillwaterBusinessPark Phase2 Projectis being fundedby the GeneralFund. The attachedbudget resolutionin the amountof $1, 500,000 will fund ongoingproject developmentcosts for this projectto ensure delivery timelinesfor prospectivetenants. The GeneralFundhas previous propertysalesto cover $650,000of the projectedcost, whilethe remainingamountis expected to be realized throughnear term propertysales. The fundingsourceof the constructionof the necessary improvementshasnot yet been
determined. Alternative
ActionThe City Council ( Council) may chooseto not authorizefundingfor the designof Stillwater BusinessPark Phase2 Projectand providestaff with alternative direction. Withoutthis project,the Cityof Redding (City) will not fulfillits obligationof providinga completedbusinesspark to its tenants. As developer, the Cityis responsiblefor providing adequate roadways, utilities, and various other infrastructure improvementsto ensurethe businessparkis useablefor current and future
Packet Pg. 216
Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Report to Redding City Council November 12, 2021
Re: 4. 11( g)-- Stillwater Business Park Phase 2 Infrastructure Improvement Project Page 2 Background/ Analysis
The City is responsible for infrastructure improvements at Stillwater Business Park, including street lights, paving, landscaping, and utility installation. At the mid-year budget review in February 2021, the Council approved an allocation of $ 500, 000 out of the proceeds from land sales to fund the design of the infrastructure improvements at the Park.
In August 2021, the Council approved the appropriation of$ 150, 000 for the construction bid for Phase1C of this project that included the installation of streetlighting on Venture Parkway from the Stillwater Business Park entrance at Old Oregon Trail through the east side of the northerly Stillwater Creek Bridge.
To continue the necessary road extension and utility work, staff is recommending an increase in project budget funds from the General Fund Capital Project Fund in the amount of $ 1, 500, 000.
This additional allocation is needed for staff and consultant costs related to project development including but not limited to surveys, design, environmental clearance, and right of way acquisitions with appraisals for the remainder of the improvements. The design work will include road construction, wet and dry utility installation, storm drains, street lights and other miscellaneous items to complete improvements to Venture Parkway from Rancho Road through the south end of the park to Fig Tree Lane concluding at the intersection of Fig Tree Lane and Airport Road. The work will include widening projects along Rancho Road and Fig Tree Lane and intersection improvements that may include Rancho Road/Airport Road and also Fig Tree Lane/ Airport Road.
With the sale of additional lots, the improvements which were halted need to resume in order to adhere to what was intended with the development of the park This additional allocation will be funded with property sales receipts. Property sales in this fiscal year are in excess of$ 900, 000, and it is anticipated that this fiscal year will see an additional $ 3 million in proceeds from additional land transactions. Additional work on the park will be budgeted for completion in the coming months.
Council Priority/ City Manager Goals
Public Safety — " Work to improve all aspects of public safety to help people feel secure and safewhere they live, work, and play in the City of Redding." Economic Development — " Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community."
Attachments
Resolution
Vicinity Map Exhibit 1
Previous Staff Reports - 08- 03- 21 and 02- 16- 21 ( available online) Packet Pg. 217
Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) RESOLUTION NO. 2021-
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 19TH
AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021- 078
APPROPRIATING $ 1, 500, 000 FOR STILLWATER BUSINESS PARK PHASE TWO INFRASTRUCTURE IMPROVEMENT PROJECT FOR FISCAL YEAR 2021- 22
BE IT RESOL VED B Y THE CITY CO UNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be andis hereby amendedasfollows:
FUND DIVISION DESCRIPTION 1NCREASE DECREASE
178 437 General Fund Capital Projects 1, 500, 000
THAT accounttitles and numbersrequiring adjustmentsby this Resolution areasfollows:
USE SOURCE
OF FLINDS OF FLINDS
Decrease(Increase)Beginning Balance
111- 427- 01- 0001- 01 General Fund Beginning Balance 850, 000 178- 437- 01- 0001- 01 General Fund Capital Projects Beg Balance 650, 000 Increase( Decrease) Revenue
111- 427- 5- 5040- 01 Fund Transfer To Capital Project 850, 000) 178- 437- 5- 5041- 01 Fund Transfer from General Fund 850, 000 Increase Expenditures
178- 437- 4588- 02 Stillwater Completion 1,500, 000
Total $ 1,500, 000 $ 1,500, 000
THAT the purpose is to appropriate $ 1, 500, 000 for Stillwater Business Park phase two infrastructure improvement project for fiscal year 2021- 22.
I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 16' day of November, 2021, andwas duly adoptedat said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ERIN D. RESNER, Mayor
ATTEST: FORM APPROVAL:
PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 218
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Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) titi„
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iii i CITY OF REDDING
REPORT TO THE CITY COUNCILu
MEETING DATE: August 3, 2021 FROM: Chuck Aukland, Public ITEM NO. 4. 11( c) Works Director
APPROVED BY***
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SUBJECT: 4. 11( c)=- Award Bid Schedu[ le No. 5215, Stillwater Business Park Phase 1C Street Lighting Project
Recommendation
A uthorize the following actions relative to Bid Schedule No. 5215 ( Job No. 2669) Stillwater Business Park Phase 1C Street Lighting Project:
1) Award to Eddie Axner Construction in the amoun c f$ 85, 224; 2) Approve an additional $ 31, 0 0 fio over th cost c f construction administration and inspection fees; and $ 20, 000 for project deuelopment costs; 3) Approve $ 10,000 to provide construction contingency funding; 4) A uthorize the City Manager to appr u additional increases in either the construction managementor constructioncontingencyamountsupt4 atotal of$ 10,000; and 5) Adopt Resolutionapprovingandadoptingthe4thAmendmentto City of ReddingBudget Resolution No. 2021- 078 appropriating $ 150, 000 for said purpose.
Fiscal Impact
The Stillwater Business Park Phase 1C Street Lighting T'roject is being funded by the General Fund. On February 10, 2021, the City Council ( Council) approved and budgeted funds for project development including but not limited to environmental and prelimina ry engineering services. The attached budget resol ution for $ 150,000 will cover the remaining costs of construction including contract administration, inspections, and contingencies for this project.
Cost Summa
Item Estimated
Pro' ect Develo ment Costs 20, 000
Construction Contract+ Contin enc 95, 224
Contract Administration, Ins ection, Testin 31, 000
Additional Cit 1Vlana er Authorit 10, 000
Total Pro' ect Costs 156, 224
Packet Pg. 220
Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Report to Redding City Council July 23, 2021
Re: 4. 11( c)-- Stillwater Business Park Phase 1 C Street Lighing Project Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessaryto balance the project within the approved budget.
Alternative Action
The Council may choose to not award the bid for the Stillwater Business Park Phase 1C Street Lighting Project and provide staff with alternative direction. Without this project, there will be no street lighting from the entrance of the Business Park to the northerly bridge.
Background/ Analysis
Attached is a tabulation of bids received and opened on July 15, 2021, for the Stillwater Business Park Phase1C Street Li hting Project. The low bid in the amount of$ 85,224 was received from Axner Construction Company of Redding, California. The engineer' s estimate was $ 74, 685.
Total project development costs for this project are estimated to be $ 20, 000. Project development costs incl ude engineering, surveying, right- of- way, environmental, and consultant services.
The project includes street lightin of Venture Parkway at the Stillwater Business Park entrance from Old Oregon Trail to th; eastside of the no'therly Stillwater Creek Bridge. This project will install seven street lights and al1 the components associated with street lighting to incl ude but not limited to streetlights, foundations, trenching, conduits, and conductors.
A Final Environmental Impact Report ( FEIR) for the Still ater Business Park was certified on April 18, 2006. The FEIR has been reui wed and considered in connection with this project.
Pursuant to the California Environmental Quality Act( CEQA) Guidelines Section 15168 it was determinedthat all effecs were examinedin the previously approvedFEIR, and pursuantto CEQA Guidelines Section 15162, no subseguent Environtnental Inr, pact Report would be re9uired.
Council Priority/ City Manager Goals
Public Safety — " Work to improve a11aspectsof public safety to help people feel secure and safe where they live, work, and play in the ity of Redding." Economic Development — " Facilitate and become a catalyst for economic development in Redding to createjobs, retain current businessesand attract new ones, and encourage investment in the community."
Attachments
Resolution
Bid Tabulation
Location Map
Notice of Determination ( available online)
Previous Staff Report 02- 10- 21 ( available online)
Packet Pg. 221
Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) RESOLUTION NO. 2021-
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 4Tx AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021- 078 APPROPRIATING 150, 000 FOR COMPLETION OF PHASE 1C STREET LIGHTING PROJECT AT STILLWATER BUSINESS PARK FOR FISCAL YEAR 2021- 22
BE IT RESOL TED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amendedasfollows:
FUND DIVISION DESCRIPTION INCREASE DECREASE
178 437 Capital Projects— General Fund 150, 000
THAT accounttitles and numbers requiring adjustmentsby this Resolution areasfollows:
USE SOURCE
OF FUNDS OF FUNDS
Decrease( Increase) Beginning Balance
178- 437- 1- 0001- 01 Beginning Balance 150, 000
Increase Expenditures
178- 437- 4588- 02 Stillwater Completion 2021 150, 000
Total $ 150, 000 $ 150, 000
THAT the purpose is to appropriate $ 150,000 for cornpletio a of phase 1C street lighting project at Stillwater Business Park for fiscai year 2021- 22.
I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 3rd day of August, 2021, and was duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEIVIBERS:
ABSENT: COUNCIL MEIVIBERS:
ABSTAIN: COUNCIL MEMBERS:
ERIN D. RESNER, Mayor
ATTEST: FORM APPROVAL:
PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 222
Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) 0 0 0 0 0 0 o o
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Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) i J
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Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) rmPrint Fo
Notice of Determination Appendix D
To: From:
Office of Planning and Research Public Agency: City of Redding U. S. Mail: StreetAddress: Address: 777 Cypress Avenue Redding, CA 960P. O. Box 3044 1400 Tenth St., Rm 113
Sacramento, CA 95812- 3044 Sacramento, CA 95814
ontact: Amber Kelley
Phone: ( 530) 225- 4046
County Clerk
County of: Shasta County Lead Agency( if different from above):
Address: 1643 Market Street
Redding, CA 96001 Address:
Contact:
Phone:
SUBJECT: Filing of No#ice af Determination in campliance with Section 21108 or 21152 of the Public Resources Code.
State Clearinghouse N'umber ( if submitted# caState Clearinghouse): 2001032106 Project Title: Stillwater Business Park Phase 1C Street Lighting Project ProjectApplicant: City of Reddinq
ProjectLocation (include county): Fiedding, Galifnrnia- Shasta County Project Description:
Install new streetlightsalong the south side of VentureParkwaybeginningat the intersectionaf Old OregonTrail and extendingeast to#he Phase 1 Briclge. Constructionwill involveminor earthwork, trenching, and the installation of concrete foundatic ns, conduit, transformers, pull boxes, and lights.
This is to advise that the City of Redding has approved the abave Lead Agency or Responsible Agency)
described projec# on April 18, 2006 and has madethe fa#lowing determinationsregardingthe above date)
described project.
1. The praject[ will will not) have a significant effect on the environment.
2. An Environmental Impact Report was prepared for this prt ject pursu nt to the provisions of CEQA.
A Negative Declaration was prepared for this project pursuant fiothe provisions of CEQA.
3. Mitigation measures [ were were not] made a condition of the approval of the project.
4. A mitigation reporting or monitoring plan [ was was not] adopted for this project.
5. A statement of Overriding Considerations [ was was not] adopted for this project.
6. Findings [ were were not] made pursuant to the provisions of CEQA.
This is to certify that the final EIR with comments and responses and record of project approval, or the negative Declaration, is available to the General Public at:
City of Redding, PublicWorks Department, 777 CypressAvenue Redding, CA 96001 Signature ( Public Agency): Title: Env. Compliance Manager Date: uly 20, 2021 Date Received for filing at OPR:
Authority cited: Sections 21083, Public Resources Code.
Reference Section 21 000- 21 1 74, Public Resources Code. Revised 2Q11 Packet Pg. 225
Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) titi„
w
iii i CITY OF REDDING
REPORT TO THE CITY COUNCILu
MEETING DATE: February 16, 2021 FROM: Allyn Feci Clark, Director of ITEM NO. 9. 10( a)
Finance/ City Treasurer
APPROVED BY***
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I i ec C1t rk, iec[ vr s[ '" u 74ul Li; y T' r:... tr r ', 2r`tS 2021 d"` Il"y IppSli," fl lri Y C aclark@cityofredding. org btippin@cityofredding. org
SUBJECT: 9. 10 a)-- Consider City of Redding Mid- Year Budget Review for Fiscal Year 2020-21; andResolutionapprovingMid- earBudgetAdjustments.
Recommendation
Accept the Fiscal Year 2020- 21 Mid- Year Budget Report ( Report); and adopt Resoiution approvingandadoptingthe 75hArnendmentto City BudgetResolution2019-050 to adjustthe budget in accordance with the Report.
Fiscallmpact
The recommended changes to he General Fund will meet the City Council directive to maintain a ten percent reserve in the General Fu d. The other recommended changes wi11 not reduce reserve levels below those required in the respective funds.
Alternative Action
The City Council ( Council) could choose to reject the report and request additional or different information.
Background/ Analysis
The City of Redding ( City) has expended$ 47, 481, 893 from the General Fund through December 31, 2020. This level of expenditure represents 47. 2 percent of total appropriations, and is 3, 450, 264 or 6. 8 percent below staff' s cash flow estimate of$ 50, 932, 156 through December 31, 2020.
General Fund revenue as of December 31, 2020, totals $ 35, 311, 003 which is $ 1, 518, 782 or 4. 4 percent above staff' s cash flow projection. Staff is recommending an adjustment of$ 900, 000 to Cannabis Tax revenues for a total of$ 1. 6 million. The original budget projection was $ 250, 000 for Fiscal Year 2020- 21 and was adjusted as part of the last mid- year Report to $' 700, 000. The original budget and subsequent adjustment were based on limited information due o the lack of historical information relative to the tax. This adjustment is sti11 based on the same limited Packet Pg. 226
Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Report to Redding Ciry Council February 10, 2021
Re: 9. 10( a)-- City of Redding Mid- Year Budget Review and Adjustments Page 2 information but is estimated based on the results of the first six months of the fiscal year when Cannabis Tax received was $ 977, 228.
Below is a summary of the recommended General Fund changes to appropriations:
Increase ( Decrease) in Appropriations - General Fund: FYE 2021 Police - Other Contracts 12, 000
Police - Vehicle 20, 000
Fire- Special Eq uipment 20, 010
Animal Control- Contract 19, 000
Code Enforcement- Vehicle 30, 000
Parks - Security Conti- acts 8, 000
Total increase ( decrease) in General Fund appropriafions 109, 010 In addition to this change,staff is recornmending an increaseto expendituresin the General Fund Capital Project Fund, The General Fund Capital Projects Fund is requesting $ 500, 000. The City of Redding is responsible for infrastrucxureimprovements at Stillwater Business Park, including street lights, paving,; landscaping, and utility installation. With the sale of additional lots, the improvements which vere halted need to resume in order to adhere to what was intended with the development of th park, The $ SOO,QQO would be allocated to fund the full design of the remainingimprovementto he park. This allocationwi11be fundedby moneyreceivedfrom propertysalesthis fiscal year. Prop rty salesin this.fiscal yeararein excessof$ 700,000 sofar.
Additional work on the park will be budgeted for cptnpletion upon the sale of additional parcels.
GeneraZ Fund Rese^ ves
Due to the completion of the annual audit, staff is recommending a changeto the cashbalance as of July 1, 2020. Staff is recommending an increas of$ 5.9 million for a total of$ 16.5 million for the beginning cash for Fiscal Year 2020-21. As a result the current projected ending cash in Fiscal Year 2020- 21 is $ 15. 1 million or 17. 7 percent, , Through December 31, 2020, the General Fund Cash Balance was$ 5,385,406, or equal to a 6.4 percent reserve.
General Fund Overtime
The City of Reddin General Fund overtime expense totals $ 3, 968, 885 through December 31, 2020. This is $ 2, 165, 570 above staff' s cash flow estimate of$ 1, 803, 315.
The expenditures year to date compared to year to date budget are listed below, of which, the four largest overtime budgets are Fire, Police, Parks, and Streets:
The Fire Department had overtime expenses through December 31, 2020 of$ 2, 926, 817 compared to a total overtime budget of$ 1, 031, 215;
The Police Department had overtime expenses through December 31, 2020 of$ 955, 943 compared to a total overtime budget of$' 729, 250;
The Parks division had overtime expenses through December 31, 2020 of $ 33, 51' 7 compared to a total overtime budget of$ 2, 500.
Packet Pg. 227
Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Report to Redding Ciry Council February 10, 2021
Re: 9. 10( a)-- City of Redding Mid- Year Budget Review and Adjustments Page 3 The Streets division had overtime expenses through December 31, 2020 of $ 34, 218 compared to a total overtime budget of$ 30, 000; and
All other General Fund Departments had overtime expenses through December 31, 2020 of$ 18, 390 compared to an overtime budget of$ 10, 350.
Although some of the aforementioned expenses are over budget or nearly over budget, there are no additional budget requests at this time. Each department has adequate savings in areas such as personnel charges and additional cross charges to other City departments, to offset the excess cost.
Other Funds
The attachedreport recommendsthe following changesto other (enterprise and internal service) City funds. Below is a listing of th„ request (all requests comply with the City Council reserve requirements):
Increase ( Decrease) in Appropriations - Enterprise Funds: FYE 2021 Electric - Various ( see report) 3, 023, 500
Total increase ( decrease) in Enterprise Funds appropriations $ 3, 023, 500 Increase ( Decrease) in Appropriations - In ernal Service Funds: FYE 2021.
Building Maintenance - Specialized Services 5, 000
Information Tecl nology- Va ious ( see report) 7, 000 Totai increase ( decrease) in Internal Service Fund appropriations 92, 000 Council Prio ity/ City Manager Goals
Budget and Financial Management— " Achieve balanced and stable Ten Year Financial Plans for all funds."
Communication and Transparency- " IrnprQe the quality of communicationwith the public andCity employeesto enhanceknowledgeandincreasetransparencyto improve public trust."
Attachments
Resolution
Mid Year Budget Update incl uding charts and graphs for FY 20- 21 Packet Pg. 228
Attachment: Previous Staff Report 11-16-2021 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
CITY OF REDDING
REPORT TO THE CITY COUNCIL
Recommendation
Approve and authorize the Mayor to execute the Fourth Amendment to Consulting and Professional Services Contract (C -9021) with Stantec Consulting Services, Inc. (Stantec), in the amount of $32,735.40, for a total not-to-exceed fee of $224,464.40, for environmental services for the Stillwater Business Park Phase 2 Roadway Project; and authorize the City Manager to approve future contract amendments up to $30,000.
Fiscal Impact
The Stillwater Business Park Phase 2 Project is being funded by the General Fund. On November 16, 2021, the City Council (Council) approved Budget Resolution 2021 -078 in the amount of $1,500,000 to fund ongoing project development costs. T o date, Stillwa ter Business Park property sales are in excess of $2 million, which will sufficiently cover the projected cost of this amendment. The funding source for the construction of the necessary improvements has not yet been determined.
Alternative Action
The C ouncil may choose to not to approve the amendment for Consulting and Professional Services Contract (C -9021) with Stantec and provide staff with alternative direction. Without these studies, the project would not comply with guidelines set forth in the Cal ifornia Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), and the project would not fulfill its obligation of providing a completed business park to its tenants.
Background/Analysis
The City is responsible for infrastruct ure improvements at Stillwater Business Park (Park), including street lights, paving, landscaping, and utility installation. At the mid -year budget review in February 2021, the Council approved an allocation of $500,000 out of the proceeds from land sales to fund the design of the infrastructure improvements at the Park.
MEETING DATE: April 18, 2023
ITEM NO. 4.11(d)
FROM:
***APPROVED BY***
[email protected]
SUBJECT: 4.11(d)--Approve the Fourth Amendment to Consulting and Professional Services Contract (C-9021) for the Stillwater Business Park Phase II Roadway Project Chuck Aukland, Public
Works Director
APPROVED
Packet Pg. 229
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Report to Redding City Council April 12, 2023
Re: 4.11(d)--Approve the Fourth Amendment to Consulting and Professional Services Contract (C-9021) Page 2
In November 2021, the Council adopted a Resolution approving and adopting the 19 th Amendment to City of Redding Budget Resolution No. 2021 -078, appropriating $1,500,000 for consultant cost s related to project development, including but not limited to surveys, design, environmental clearance, and right of way acquisitions with appraisals for the remainder of the improvements. To date, property sales are in excess of $2 million. A budget resolution to allocate funding from the proceeds of the property sales will be presented to the Council for approval at a future meeting.
An environmental service contract was executed with Stantec in 2021. Stantec was selected from the Engineering On-Call Consultant List, and the contract cost was anticipated to remain below the $200,000 limit; however, during the course of field studies , potential habitat for a federally listed species was found. This discovery requires the City to perform protocol level surveys and prepare a technical report addressing any potential impact. This documentation is r equired for compliance with NEPA and to satisfy the regulatory agency permit requirements . This documentation will also be needed to obtain any available federal grant funds for the project.
Staff recommends approval of the contract amendment so the environmental studies can continue forward to completion. Due to the complex nature of consultation and permitting, staff also recommends the Council authorize the City Manager to approve future contract amendments up to $30,000.
The amendment has been approved as to form by the City Attorney.
Environmental Review
This activity is not a project as defined by CEQA or NEPA, and no further action is required.
Approval o f the contract amendment will allow the consultants to continue the technical environmental studies necessary for project compliance with CEQA and NEPA.
Council Priority/City Manager Goals
This is a routine operational item.
Attachments
4th Amendment C-9021
3rd Amendment C-9021
2nd Amendment C-9021
1st Amendment C-9021
Agreement C-9021
Previous Staff Report 8-3-2021
Previous Staff Report 11-16-2021
APPROVED
Packet Pg. 230
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
APPROVED
Packet Pg. 238
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) f
1'
Environmental Services for
theStillwaterBusiness Park Phase 11Roadway Project
The Consulting and Professional Services Contract C-9021 (" Contract") dated September 1, 2021, andamendedFebruary8, 2022, andSeptember12, 2022, betweentheCity of Redding, California City") a municipal corporation, and Stantec Consulting Services, Inc. (" Consultant") is hereby amended as follows:
SECTION 3.A is amendedto read in its entirety as follows:
A. Consultant shall commence work on or about September 7, 2021, and complete said work no later than December 31, 2024. Time is of the essence.
All othertermsandconditionsof theContractdatedSeptember1, 2021, andamendedFebruary8, 2022, and September 12, 2022, shall remain in full force and effect.
Thedateof this Amendmentshallbethe datethat it is signedby theCity.
IN WITNESS WHEREOF, City and Consultant have executed this Amendment on the daysand year set forth below:
CITY OF REDDING
A Municipal Corporation
Dated: ' 2022
By: BA TIP City Manager
Attest.,
Form Approved:
BARRYE. DeWALT
City Attorney
t,-,;"PAMELA MIZE, City Clerk By.-
CONSULTANT
y:
CONSULTANT
Stantec Consulting Services, Inc.
f
Dated: °' , 2022
By:
4- 61
7`
APPROVED
Packet Pg. 239
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
SECOND AMENDMENT TO
CONSULTINGANDPROFESSIONALSERVICESCONTRACT (C-9021)
Environmental Services for the
Stillwater BusinessPark Phase11Roadway Project
TheConsultingandProfessionalServicesContractC-9021 ("Contract") dated September 1, 2021, andamendedFebruary8. 2022, betweentheCityof Redding, California ("City") a municipal corporation. and Staritec Consulting Services, Inc. (" Consultant") is hereby amended as follows:
SECTION I is amendedto readin its entiretyasfollows:
Subjecttothetermsandconditionssetforthinthiscontract, ConsultantshallprovidetoCitythe servicesdescribedInExhibitA, ExhibitA-1, andExhibitA-2, attachedandincorporatedherein.
Consultantshallprovidetheservicesatthetime, placeandinthemannerspecifiedinExhibitA.
Exhibit A- 1, and Exhibit A- 2.
TheExhibitA-2 attachedto thisSecondAmendmentis incorporatedintotheContractdated September1, 2021, andamendedFebruary81. 2022, asExhibitA-2.
SECTION2.A isainendedtoreadin itsentiretyasfollows:
A. CityshallpayConsultantforservicesrenderedpursuanttothisContract, atthetimesandin the manner set forth in Exhibit A. A-]. A-
22,
and B and B- 1, attached and incorporated
herein, inatotalamountnottoexceedOneHundredNinety -OneThousandSevenHundred Twenty -Nine Dollars ($ 191, 729). Thissumincludesallout-of-pockettravel, lodgingand incidentalexpensesincurredby Consultantthatarereasonablyassociatedwith theprovision of servicesunderthisContract. Thepaymentsspecifiedhereinshallbetheonly to bemadeto ConsultantforservicesrenderedpursuanttothisContract. payments
All othertermsandconditionsof the ContractdatedSeptember1, 2021. 1shall
remain in full force
and effect.
ThedateofthisAmendmentshallbethedatethatit issignedbytheCity, E
APPROVED
Packet Pg. 240
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) INWITNESSWHEREOF, CityandConsultanthaveexecutedthisAmendmentonthedaysand year set forth below:
CITYOF REDDING
AnA& M
Dated: 2022
By BAIRRYT I' V, - Ianqger
Attest:
z
PA11ELA JVIZE, Ci' v' erkC
Dated:
4- 1-2 -, 2022
Form Approved.-
B,4RRYE DeTVALT
0h; Attorney
ILVLDR,
WINT
CONSULTANT
Stantee COnsultino. Services, Inc.
APPROVED
Packet Pg. 241
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) 4 Stantec
376 Hartnell Avenue, Suite8
Redding, CA 96002
August 8, 2022
Attention: Ms. Amber Kelley, Environmental Compliance Manager City of Redding
777 Cypress Avenue
Redding, CA 96DO1
Proposalto ProvideEnvironmentalServicesfortheCityof Redding's StillwaterBusinessPark Phase2BRoadsProject (Contract [C-9021])DearMs. AmberKelley, ThankyouforyourrequesttosubmitaproposaltoprovideenvironmentalservicesinsupportoftheCity ofRedding's (City) StillwaterBusinessParkPhase2BRoadsProject. TheCity'sRequestforProposals RFP) isrequestinga scopeofwork, tentativecompletionschedule, andcostestimatetoconducta culturalresourceinvestigationandpreparea CulturalResourcesInventoryreport; conduct biological/botanicalstudiesandpreparea BiologicalResourceAssessmentreport; prepareanAir QualityTechnicalMemorandum; prepareaGreenhouseGas/Energyreport; CaliforniaEnvironmental QualityAct (CEQA) documentationincluding, anInitialStudyandMitigatedNegativeDeclaration iS/MND) andMitigationMonitoringPlan (MMP); andregulatoryagencypermittingassistance. We determinedthata stand-alonewildlandfirestudyisnotnecessaryforthisproject; theissuecanbe addressedinresponsetotheCEQAAppendixGGuidelineschecklist, supportedbytheproject EnvironmentalImpactStudy/EnvironmentalImpactReport (EIS/EIR) (DiazandAssociates2006). We willusethepriorEIS/EIRdocumentandtechnicalstudiestothefullestextentandwillfocuseffortson changestotheenvironmentalsetting, regulatoryrequirements, andrefinementstotheprojectas summarizedinourpreviouslysubmittedenvironmentalconstraintsreport (January5, 202211.
Project Understanding
constructionof Road B will join VentureParkwayapproximately2,300 of ea' o the intersectionof RanchoRoadandOldOregonTrail. FromVentureParkway, RoadBwouldheadnorthwithslight bendsforapproximately1,600feetandwillterminatewitha cul-de-sac, Thethirdlocationwould construct the remainin ntLILQ- a" W t24Ag z&-- z
5,000feetconnectingtotheexistingphase2bridge- ConstructionofVentureParkwaywouldcontinue South of the existi
W
andreconstructFigTreeLaneto itsintersectionofAirportRoad. A newjoiningroadwouldbe constructedina vacanttotbetweenFigTreeLane, AirportRoad, andSkywayStreetthatwouldconnect AirportRoadtoFigTreeLane. AirportRoadwouldbereconstructedfromapproximately400feet northwestFigTreeLanetoLassenViewLane andreconstructionofSkywayStreet.
ThepurposeoftheprojectistoconstructandreconstructroadaccesstothedevelopingStillwater BusinessParkandnearbyresidences. Undertheexistingconditions, existingroadswouldbe reconstructedto meet currentdesignstandardsand new roadswould be constructedto connectto existing Phase 2 roads and • providingcontinuityto the area, The projectwill requireearthwol
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) August 8, 2022
Reference: StillwaterBusinessParkPhase2BRoads
newculverts, culvertextensions, drainagemodification, vegetationremoval, utilityrelocation, paving, signinstallation, andstriping. themajorityofworkwilloccurwithinCityrightofway; however, permitsto enterandconstructwillbeneededinordertoconstructroadwaysadjacenttoprivatepropertyandto constructor modifyculverts. Permanentrightof way acquisitionwill not be required.
ThelimitofinvestigationforthisworkwillbeconfinedtotheESLprovidedbytheCityintheRFP attached). TheCityisfundingtheproject, astheleadagency, theCityanticipatescompliancewith CEQAbyadoptingaCity -preparedIS/MND, StantecwillpreparetheIS/IVINDfortheCity. TheCitywillberesponsibleforsubmittinganyregulatorypermitapplicationspreparedbyStantecasapartofthis SOW, andpaymentofanyrequiredfeesormitigationcosts. Permitsareassumedtoincludea Section 404NationwidePermit14 (LinearTransportationProjects) fromU.S. ArmyCorpsofEngineers, a Section401WaterQualityCertificationpermitfromtheRegionalWaterQualityControlBoard RWQCB), anda Section1600LakeorStreambedAlterationAgreementfromCaliforniaDepartmentof FishandWildlife (CDFW). Followingisourproposedscopeofwork, atentativecompletionschedule, and our cost estimate.
Scope of V"Vork
BasedonourexpertiseandunderstandingoftheproposedprojectandguidanceprovidedbytheCity, we propose the following scope of work. raask ', Project Arlanagenlellt and Coord- Ination
Underthistask, StantecwillmaintainanopenlineofcommunicationwiththeCity (asappropriate) throughoutthedurationoftheproject. Thiswillbeaccomplishedthroughacombinationofupto one (1) fieldsitevisit, conferencecalls, informalcommunications (e.g., e-mails), andsubmittalsofpertinent written correspondence.
Deliverables: Meeting notes; emails summarizing conversations; project updates.
Meeting( s): Attendance at up to one ( 1) project site visit.
Assumptions: None.
11ask 2: Gttuiral Resources Investigation
Rtantec will conduct a cultural resources in th,-, v* e,#t Section106oftheNationalHistoricPreservationAct. Theinvestigationwillincludethefollowing tiements:
Pre -FieldRecordsSearchandResearch. Inordertodeterminepresence/absenceofcultural resources; presenceand extentof previousinvestigations; and to compilehistoricalinformation relevanttotheproposedproject, Stantecwillconductarecordssearchofexistingbackgroundand supportingmaterialsfromtheCaliforniaHistoricalResourcesInformationSystemattheNortheast InformationCenteratChicoStateUniversityandotherhistoricalprimarysourcevenues (e. g., archives, libraries, historical societies), as appropriate.
NativeAmericanOutreach, StantecwillcontacttheNativeAmericanHeritageCommission (NAHC) and requesta search of the NAHCSacredLandsFile and a list of local NativeAmerican representatives, Thepurposesoftheoutreachwillbeto determineifanyNativeAmericangroupsor individualshaveanyinterestinorconcernswiththeproposedproject. Stantecwill contact each
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) August 8, 2022
Reference: StillwaterBusinessParkPhase28 Roads
individualortribalgroupontheNAHClistbyletterandemailandafollow-upphonecall, if necessary. AnyformalconsultationwithNativeAmericanindividualsand/orgroupswillbe conducted by the Corps.
PedestrianSurvey. —Stantecwillcompleteanintensivepedestriansurveyoftheproject'sAreaof PotentialEffects (APE), definedbyStantec'sseniorarchaeologist, toidentifyanyculturalresources.
Thesurveywillbeconductedbywalkingtransectsspacednogreaterthan15metersapartoverthe entire projectAPE. The pedestriansurvey will identify:
the presence/ absence of cultural resources visible on the surface; the present condition of the local environment;
environmentalfactorsthatmayhaveaffecteduseoftheareasbyprehistoricandhistoric occupants (e. g., elevation, food or materialresources, Proximityto water); and environmentalfactorsthatmayhavelimitedthesurvivalorvisibilityofarcheologicalremains e. g., erosion, modem disturbance).
Amaximumofthreeexistingsitesornewlyidentifiedsites (e. g., historicbuildings, linearfeatures, lithicscatters) identifiedwithintheprojectAPEwillbeupdatedand/orrecordedina manner consistentwiththeSecretaryoftheInterior's StandardandGuidelinesforIdentificationof Cultural Resources (48CFR44720-23). Ifnecessary, CaliforniaDepartmentofParksandRecreationSeries 523formswillbeprepared, alongwithappropriatesupportingforms (e.g., archeologicalsiterecord, linearfeaturerecords, sitesketchmap, locationmap).
CulturalResourcesInvestigationReport. Uponcompletionoftheculturalresourcesinvestigation, Stantecwillprepareaculturalresourcesinvestigationreportdocumentingthefindingsofthe researchandpedestriansurvey. Thereportwillincludeinformationandfollowtheformatdescribed intheArcheologicalResourceManagementReports: RecommendedContentsandFormal CaliforniaOfficeofHistoricPreservation1979) andcomplieswiththeCorpsGuidelinesfor CompliancewithSections106oftheNationalHistoricPreservationAct (March24, 2014). This reportwillincludeanoverviewoftheproject's regulatory, environmental, andculturalcontexts; discussNativeAmericancommunityoutreachandcommunicationefforts; describeanycultural resourcesdocumentedintheAPE; andprovidea NationalRegisterofHistoricPlaces (NRNP) eligibilityrecommendationforeachrecordedsiteorfeature. (Note: Thisproposaldoesnotinclude anyinvestigationstoprovideformaldeterminationsofNRNPeligibilityforanyculturalresourcesin theprojectAPE.) Becauseoftheconfidentialnatureofculturalresourcesinformation, thereportwill beprovidedasa stand-alonereporttobesubmittedtotheCityandwillnotbedistributedtothe public.
Deliverables: An electroniccopyof the draftculturalresourcesinvestigationreport an electronic copy of the final cultural resources investigation report with supportingfiles; up to five (5) hardcopiesof the final culturalresources investigation report.
Meeting ( s): Not applicable.
Assumptions: None.
Task 3: Biological Resou. r, es, Assessment
ReviewtheCaliforniaNaturalDiversityDatabase (CNDDB) andtheCaliforniaNativePlant Society (CNPS)databaseforreportedoccurrencesofspecial -statusspeciesintheprojectarea anditsvicinity (within5 milesofthestudyarea). Reviewanofficialspecieslistobtainedfrom
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) NEENE
Reference: Stillwater Business Park Phase 2B Roads
theU.S. FishandWildlifeService (USFWS), Obtaina specieslistusingtheNationalMarine FisheriesService (NMFS) biogeographicdatabaseandspecieslistgenerator.
Conductareconnaissance -levelbiologicalsurveytoassessthevegetativecommunities presentintheprojectarea. Thefieldsurveywillidentifyandmapeachvegetativecommunity type, significantfeatures (e.g., nesttrees, aquaticresources), andhabitatswithpotentialto supportspecial -status plantsandwildlife. Informationcollectedduringthebiologicalsurveywill beusedto supportthehabitat -basedassessmentofspecial -statusplantsandanimalswith potentialto occurintheprojectarea. Suitablehabitatsforspecial -statusspeciesandthe location(s) ofothersensitivebiologicalresourceswillbemapped. Note: thisscopedoesnot includeprotocol -level or targetsurveys for any special -statusspecies.
Prepareabiologicalresourcesassessmentreportthatwilldocumentthefindingsofthedesktop reviewandreconnaissance -levelfieldsurvey. Thereportwillincludeareviewofregionally occurringspecial -statusspecies, a discussionof the habitatrequirementsof these species, likelihoodoftheiroccurrence, andanassessmentofpotentialproject -relatedeffectsonspecial - statusspeciesand aquatic resources. A list of recommendedavoidanceand minimization measuresthatcanbeimplementedduringprojectactivitiestoavoidor minimizepotentialfor adverseeffects on special -status speciesand aquaticresourceswill also be provided. The analysisprovidedbythebiologicalresourcesassessmentreportwillincludeanassessmentof whetherproject -relatedimpactsmayrisetotheleveloftake, asdefinedundertheESA, andbe sufficientto supportinformalESA Section7 consultationwith the USFWS and/or NMFS. If it is determinedthattakeoffederallylistedspeciesislikelytooccur, theCitywillbenotifiedandan amendedscopeand cost for preparationof a biologicalassessment (BA) to supportformal ESA section 7 consultationwill be providedto the City.
Deliverables: An electronic copy of the draft biological resources assessment report; an electronic copy of the final biological resources assessment report with supporting files.
Meetings: Not applicable.
Assumptions: Protocol -level wildlife or botanical surveys will not occur as part of this task,
knk 4. Wetland Dellneatiorl
StantecwilluseCorpsmethodologyto conducta delineationofaquaticresourcesinthePhase2b roadwayconstructionESLincludingthosefeaturesthatmaybefederalandstatejurisdictional.
Stantecwillprepareamap (minimumscaleof1'=200') usinggeographicinformationsystems technologyona basetopographicmap(s) oraerialimageryprovidedbytheCity. Findingswillbe summarizedina brieftechnicalmemorandumthatdescribesthefeature(s) characteristicsinthecontext offederalthree -parameterandstateone -parameterjurisdictionalcriteriaandwillincludea determinationofpotentialjurisdiction. TheCitywillprovidetheprojectdesigninCADformatthat Stantecwilloverlayontothemap. Project -relatedimpactsonjurisdictionalfeature(s) willbequantifiedin a table.
Defiverables: Electronic version of the draft wetland delineation techni memorandum, including a delineationlinn pacts figure; fin electronic version of the technical memorandum and figul
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) Page oam
Reference: Stillwater Business Park Phase 26 Roads
Meeting( s): Attendance by a Stantec wetland scientist at one (I field inmeeting with a Corps representative to verify the df!li eation, Assumptions: The City will provide the project design in CAD format.
Task5- Air QualitylGreenhouseGasesiffineogy
TheprojectisintheNorthernSacramentoValleyAirBasin (NSVAB)underthejurisdictionoftheShasta CountyAir QualityManagementDistrict (SCAQMo).
Stantecwillprovideatechnicalmemorandumevaluatingtheproject'simpactonairquality, greenhouse gases (GHGs), andenergywithrespecttotheCEQAAppendixGchecklistquestions.
CriteriaAir PollutantandGHGEmissionsEstimate. The20O5DE|S/E|Rdidnotincludean evaluationofthe roadwayconstructionorexpansionthatimproposedwiththeproject. Theehnmsthe Phasei| RoadwayPr eot'mconstructionandoperationalemissionshavenotbeenincludediothe2OU5 DBS/BRanalysis. Additionalairqualitymodelingthroughthemostuptndatemodels (theCalifornia EmissionsEstimatorModel [Ca|EEMod] orRoadConstructionEmissionsModel) willbeperformed.
Pollutantstobeassessedincludereactiveorganicgases (ROG), oxidesofnitrogen (NOJ, carbon monoxide (CO).particulatematter (PW1O).andfineparticulatematter (PM2.5).andcarbondioxide equivalentsinmetrictons (MTCO2e). Thistask includesoneroundofcomprehensiveemissions modeling. Significancewillbedeterminedbycomparingtheroadwayexpansionandconstruction emissionstothe GCAQMDLevelAand Level Bthresholds shown below, Level AThresholds 25pounds per day nfeither oxidesofnitrogen (NO,)orreactive organic compounds (ROB). 8Opounds per day ofinhalable particulatematter (FM10) Level BThresholds 137pounds per day ofeither NO, RQG. urPM1Q NeithertheCityof ReddingnortheSCAQMDhaveadoptedGHGthresholdsofsignificanceunder CEQA, Therehasbeenconsiderablecaselawregardingtheapplicationofquantitativebright -line thresholdsandefficiency- bsaedthresholds, Currently, thereisinsufficientdata10establisheithertype ofquantitativethresholdfortheCityofRedding, Additionally, constructionemissionsaretypically determinedtnbeless thansignificantbecauseoftheirtemporarynature, Aasuch, GHGconstruction emissionswillbedisclosedandtheproject'sconsistencywithbestmanagementpracticesforthe reductionofconstructionGHGemissionsandconsistencywithapplicableGHGreductionplanswillbe qualitatively assessed -
HealthRiehAssmssment.BncaueetheProjam'uoonotmotionemiooinnoha"e1hepotenha|tn exacerbateairqualityimpactstoadjacentoffsiteresidences, aquantitativeconstructionHRAmaybe required. Notably, theOfficeof EnvironmentalHealthHazardAssessment (OEHHA) provides recommendationsinits2015HotspotProgramGuidanceto modelconstructionhealthrisksfor constructionlastinglongerthantwomonths. However, asalinearproject, constructionmaynotbe concentratedinaparticularlocation. Accordingly, aqualitativeassessmentofconstructionriskwillbe provided. Theprojectmayelecttoincorporatebestmanagementpracticesforreducingconstruction exhaust emissions such amutilizing cleaner burning Tier 4equipment.
Energy. StantecwilldeterminepotentialenergyuseoftheProjectandthepotentialincreases associatedwiththeimplementationoftheproject, consistentwithmodellingconductedforairquality and greenhouse gas emissions,
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) August 8, 2022
Reference: StillwaterBusinessParkPhase2B Roads
Deliverables:
AnelectroniccopyofthedraftAQ/GHG/Energytechnical
memorandum; anelectroniccopyofthefinalAQ/GHG/Energy
memorandum,
Meeting( s): Not applicable.
Assumptions:
Thecriteriaairpollutant/greenhousegasmodelingincludesoneroundofcomprehensive modeling. Thisscopeincludes10hoursofmodeling. Ifthelevelofeffortexceedsthe estimatednumberof hours a budget augmentmay be requested.
No ambientair quality analysis is included.
Nooperationalemissionsmodeling.
AqualitativeassessmentofCOhotspotswillbeprovided. Ifitislaterdeterminedthata quantitativeassessmentof CO is necessary, a budgetaugmentwill be requested.
Thisscopeofworkincludesaqualitativeassessmentofconstructionhealthrisks. Ifitis laterdeterminedthata quantitativeassessmentis requireda scopeandbudget amendment will be provided for review and approval,
Majorchangestotheprojectfeatures, design, schedule, orotherparametersthat precipitaterevisionstotheemissionsmodelingmayalsowarranta budgetaugment.
Changestotheprojectthatoccuraftercompletingtheanalysisthatrequirere -modelingwillbeconsideredadditionalworkthatisnotcoveredbythisscopeofwork.
Theproposedfeesincludethereviewofonesetofcomments, whetherverbalorwritten, and one revisionof the technical memo (if necessary). If responsesare requiredfor additionalgovernmentalagencycomments, the responsesandrevisionof the memowill be billed on a time -and -material basis.
StantecassumesthattheconstructionequipmentandvehiclelistwillbeprovidedbytheClientandwillincludesufficientinformationtoallowtheemissionsestimatetobe prepared. Thefollowingdataisnecessarytopreparetheemissionsestimate:
The timing of construction.
Constructionequipmenttype, horsepowerrating, andnumberofpiecesofeach type of construction equipment anticipated
Amountof importor export of soil duringconstruction.
I '
It , 61- Forepa- e -R CEQA Initial( Negative Diaclarc tion BasedoninformationcontainedintheRFP, theenvironmentalcompliancedocumentwillbeaCEQA InitialStudy (IS)/MitigatedNegativeDeclaration (MND). AtthedirectionoftheCity, Stantecwillpreparean IS/MNDon behalf of the City for project approval.
Sublaslk 6"Al .' Prepare AfT!`iflistraDve Draft ISIVIND StantecwillprepareanISusingthechecklistincludedasAppendixGtotheCEQAGuidelines. Each issueareaprovidedintheAppendixGchecklistwillbeevaluatedatasuitablelevelofdetailtofully addressallpotentialeffectsoftheproposedproject, TheISwillincludetheprojectdescription, an environmentalsetting, anda discussionof potentialimpactsandtheirlevelsofsignificance. It will
APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) August 8, 2022
Reference: Stillwater Business Park Phase 28 Roads
incorporatepreliminaryresultsofthetechnicalstudies (Tasks2- 5andoptionaltask8, ifthelatterare necessary), aswellasqualitativelyassesspotentialproject -relatedimpactsonairquality, traffic, noise, hydrology/waterquality, andotherpertinentresourcetopics. Recommendationsformitigationmeasures willbeidentifiedandusedtoconfirmthatanMNDisstillappropriate (asopposedto anEnvironmental ImpactReport), StantecwillprepareadditionalsectionsrequiredbytheCEQAGuidelines (e.g., cumulativeimpacts, growth -inducingeffects, draftmitigationmonitoringandreportingprogram) to produceanIS/MND, TheAdministrativeDraftIS/MNDwillbesubmittedtotheCityforinitialreviewand comment.
Deliverables: An electronic copy of administrative draft IS/MND Meeting ( s): Not applicable.
Assumptions: None.
Subtask 6, 2,, r-'repare ant Clh-Collate_ Pgjt)!1cDraft 6111VIND AftertheCityhasprovidedcommentsontheAdministrativeDraftIS/MND, Stantecwillincorporate commentsandpreparea publicdraftIS. Stantecwillalsopreparea NoticeofCompletionandNoticeof IntenttoAdoptaMitigatedNegativeDeclarationinpreparationforthe30 -daypublicreviewperiodand submittaltotheStateClearinghouse. StantecwillcoordinatewiththeCitytoannouncetheavailabilityoftheDraftIS/MNDforpublicreviewanddistributethedraftdocumenttothepublicandagencies. The NoticeofIntentwillbepublishedintheRecordSearchlightandpostedwithanelectronicversionofthe documentontheCity'swebsite. StantecwillmailhardcopiesoftheDraftISIMND, orelectronic versionsonthumbdrives, tothepublicandagenciesontheCity'sdistributionlist (upto15copiesare assumed), inaddition, wewillcompletetheNoticeofCompletion (NOC) formonbehalfoftheCityand submittotheStateClearinghousebyuploadingtheCECApublicdraftdocumentpackagetothe CEQAnetWebPortal. WerecommendtheCityprovidea30 -daypubliccommentperiod. TheCitywillberesponsiblefor postingdocumentstotheCity'swebsite.
IftheCityidentifiestheneedforapublichearingduringthereviewperiod, theStantecprotectmanager willbeavailabletoattendthehearingandpresenttheresultsoftheIS/MND. Formalrecordingofthe hearingwillbetheresponsibilityoftheCity, ifdeterminedtobenecessary, butStantecwilttakenotes onoralcommentsreceived, if any. TheCitywouldberesponsibleforarrangingforstenographeror other means to record oral testimony at any public hearings.
Deliverables: An electroniccopy of draft IS/IVINDreport; up to fifteen (15) hard copies and up to fifteen ( 15) electronic copies on thumb drives of the publicdraft IS/MND; one hard copy of the Noticeof Compietio and an electronic copy of the Notice of Intent.
Meeting ( s): Onemeetingtodiscussdocumentdistributionandplanningmeeti forthepublichearingandattendanceatonepublichearing,
Assumptions: None, I
Subtask, 6, 31, Prepare Final 1SWIND
Duringthepublicreviewperiod, Stantecwillcompileandreviewcommentlettersreceivedonthedraft IS/MND, Atthecloseofthepublicreviewperiod, StantecwillcoordinatewiththeCitytoprepare responsestocommentsandidentifyareasofthe IS/MNDthatmayneedto berevised. Weassume commentswillbeminimal (uptofivecommentletters) andwillrequireminimalrevisionstotheIS/MND.
TheresponsestocommentsandcopiesofcommentletterswillbeappendedtotheFinalISAVIND.
StantecwillsubmittheFinalIS/MNDtotheCityandassistwithdistributionofthedocumenttopersons whocommentedontheDraftIS/MNDasdeterminedincoordinationwiththeCity.
APPROVED
Packet Pg. 248
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) August 8, 2022
Reference: Stillwater Business Park Phase 21SRoads
Oncemitigationmeasureshavebeenfinalized, StantecwillprepareacomprehensiveMitigation MonitoringandReportingPlan (MMRP) toassistinimplementationofthemeasuresidentifiedinthe IS/MND. StantecwillprepareadraftversionoftheMMRPforreviewandapprovalbytheCityandwillfinalizetheMMRPandincludeitwiththeFinalIS/MND. TheMMRPwillinclude:
Mitigationrequirementsbyenvironmentaltopicorresourcearea:
Criteriafor measuringsuccessand/or completionof mitigation-, Party( ies) responsible for implementation; and
Party(ies) responsiblefor monitoring/reporting.
StantecwillcoordinatethefinalstagesoftheCEQAprocesswiththeCity. CEQAapproval, viaadoption ofanMND, wouldbeobtainedataregularlyscheduledmeetingoftheCityCouncil. Stantec's Project ManagerwillattendthepublichearingontheFinalIS/MNDbeforetheCityCouncilandbeavailableto respond to questions.
CEQArequiresthattheleadagencyfileaNoticeofDetermination (NOD) withtheCountyClerkandthe StateClearinghouse (OfficeofPlanningandResearch) within5daysafterdecidingtoapproveaproject forwhichaMNDhasbeenadopted. StantecwillpreparetheNODforreviewandsignaturebytheCity. StantecassumestheCitywillfiletheNODwiththeCountyClerkandStateClearinghouseandpay appropriatefilingfees. ThefilingoftheNODwillinitiatea 30 -daystatuteof limitations.
Deliverables: An electroniccopy of administrativedraft FinalISIMNDreport andMMRIP; upto fifteen (IS) hardcopiesandupto fifteen (IS) electronic copies on thumb drives of the final ISIMND and MMRP,
Meeting ( s): Attendance at one public hearing on the Final ISIMND.
Assumptions: None.
s ulatory Permit Assistance [ CleeanWaiterAct Sections 404 40-1 and Fish and Gaeta Code 1600)
Uponauthorization, StantecwillpreparepermittingpackagesfortheCity'ssignatureandsubmittal.
Basedonapreliminaryreviewoftheproposedproject, thefollowingpermitsareanticipatedto be required:
Basedonthenatureoftheproposedproject, ifanywatersoftheUnitedStatesmightbeimpactedbyprojectimplementation, theprojectwilllikelyqualifyforcoverageunderNationwidePermit #14for LinearTransportationProjects, PreparationofanIndividualPermitapplicationorLetterofPermissionis excludedfromthisscopeofwork, ToobtaincoverageundertheNationwidePermit, Stantecwillprepare a pre -constructionnotificationand providedetails on the anticipatedprojectimpacts (i.e., placementof fill) onwatersoftheUnitedStates, includingwetlands, TheCitywillberesponsibleforprovidingStantec withtheprojectdetailnecessarytocompletethepre -constructionnotification (e,g., area, type, and volumeoffill material), If mitigationis requiredforprojectimpacts, Stantecwillpreparea conceptual riparian mitigation plan that discusses on- site mi ir
tooffsetimpactsonwetlandsorotherwaters. Weassumeadetailedmitigationplanwillnotberequired.
Stantecwiltprovideanelectronicversionofthepre -constructionnotificationtotheCityforreviewand will addressany comments. Oncefinalized, Stantecwill submitthe applicationto USACEon behalfof
APPROVED
Packet Pg. 249
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) August 8, 2022
Reference: StillwaterBusinessParkPhase28 Roads
theCityandwiltprovidetechnicalsupport (e.g., respondtoUSACEquestions) duringtheUSACES review process.
Section401WaterQualityCertification (CentralValleyRegionalWaterQualityControlBoard).
Stantecwill providean electronicversion of the draft w rti t' fl all M 19
Deliverables: Electroniccopiesofthedraftversionsforeachpermitapplication identifiedabove: Electroniccopiesof the final versionsof each permit application identified above.
Meeting( s): Participationinone (1) pre -applicationmeetingwithCentralValley RWQCB.
Assumptions:
Preparationofan IndividualPermitapplicationor LetterofPermissionis excluded from this scope of work.
TheCitywillberesponsibleforprovidingStanteewiththeprojectdetail necessaryto completethe pre -constructionnotification (e.g., area, type, and volume of fill material).
TheCitywillgrantuseraccessto StantecforthepurposeoftheCDFW EPIMS online submittal.
o PaymentoftheapplicationfeeswillbetheresponsibilityoftheCity,
APPROVED
Packet Pg. 250
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) August 8, 2022
Reference: StillwaterBusinessParkPhase2B Roads
Optional Tasks
Task & Botanica! -PL1r,,,jey
Basedonadesktopreviewofsitephotographs, aerialimagery, CNDDBoccurrencerecordsinthe projectareaandvicinity, andtheCLAPSdatabase, theprojectareamaycontainsuitablehabitatfor special -statusplantspecies. Abotanicalsurveyshouldbeconductedtodetermineifspecial -statusplant speciesarepresentintheprojectarea. Stantecwillcompletethefollowing:
Conductatwo -visitbotanicalsurveyoftheprojectstudyareaduringthespringandsummerof 2023. ThesurveywillbeconductedingeneralaccordancewithCaliforniaDepartmentofFish andWildlifeProtocolsforSurveyingandEvaluatingImpactstoSpecialStatusNativePlant PopulationsandSensitiveNaturalCommunities, Thetimingofthesurveywillcorrespondwith thebloomingperiod (i.e., temporalperiodwhenuniquefloralstructuresarepresentand identifiable) forspecial -statusvascularplantspecieswithpotentialtooccurontheprojectarea.
Thesurveyvisittimingwilldependontheprogressionofenvironmentalparameters (e.g., rainfalland temperaturepatternsthis winter and spring).
Theresultsofthebotanicalsurveywillbeappendedtothebiologicalresourcesassessment report (Task3). Thereportwillincludea comprehensivelistofallvascularplantspecies observedwithintheprojectarea, includinginvasivespecies, andafigureshowinglocation(s) and acreage(s) for any special -statusplant speciesoccurrence(s) detected.
Deliverables: None, Botanical survey results are included in the biological resource assessment report ( Task 2).
Meetings: None,
Assumptions: None.
Cornpletion Schedule
StantecwillcompletethetasksdescribedhereinasdescribedinTable1, Table 1. Completion Schedule
Deliverable
Task 1. Project Management and Coordination
Task 2, Cultural Resources Investigation
Task 3. Biological Resources Assessment
Task 4. Wetland Delineation
Completion Schedule
Beginningafter receiptof fully executedcontractand noticeto proceed.
Draftculturalresourcesinvestigationreportwillbereadyfor submittal to the City within ten (10) weeks after receiptof stable project description.
Draftbiologicalresourcesassessmentwillbereadyforsubmittal to the City within four (4) weeks after receiptof stable project description, includingprojectdesigndata (e. g., CAD),
AdministrativeDraft Weiland Delineationwill be completed within
and an established ESL
APPROVED
Packet Pg. 251
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) August 8, 2022
Reference: StillwaterBusinessParkPhase2B Roads
Task5. AirQualify/GreenhouseGases/Energy Thedrafttechnicalmemorandumwillbeprovidedwithinfive (5) weeksfromreceiptofalldatanecessarytocompletethe
analysis.
Task6: PrepareCEQAInitialStudy/Mitigated Subtask6.1. PrepareAdministrativeDraftIS/MNDEight (8) Negative Declaration weeks after approvalof technicaldocumentsby
SWRCB
Subtask6.2. PrepareandCirculatePublicDraftIS/MNDFour
4) weeks after receipt of administrative draft
comments
Subtask6.3. PrepareFinalMND/CoordinateProjectApproval
Four (4) weeksaftercompletionof 30 -daypublic
comment period
Task 7: Regulatory PermittingAssistance Four (4) weeksafterTasks2- 5andoptionaltask8 iscomplete, administrative draft permit applications will be provided to the City. Applicationsubmittalswillbeconductedwithinone (1) of finaladministrativedraftapprovals. Assumeaminimumof3-6
months for agenciesto issuepermit/authorization, Note:
Adoption of the CEQAdocumentis requiredprior topermit
authorizations.
Task 8: BotanicalSurvey (Optional) Protocol -levelsurveywillbetimedtotheSpring2023blooming season for special -statusplants; technicalmemorandumwill be completedfour (4) weeksaftercompletionofsurvey. Thisisan optional task that will be conducted upon request.
Cost Estin' tate
Theestimatedcosttocompletetheworkdescribedherein, includingtheoptionalTask8, is $149, 738 Table2). Thenewtotalcontractbudgetwillincreasefrom $41,991to $191,729.
Table 2. Cost Estimate
Tasks Cost
Task 1. Project Management and Coordination 7668
Task 2. Cultural Resources Investigation 20, 606
Task 3. Biological Resources Assessment 12, 902
Task 4. Wetland Delineation 8, 338
Task5. AirQuality/GreenhouseGas/Energy 12, 164
Task 6: PrepareCEQA Initial Study/Mitigated NegativeDeclaration 36, 058 Task 7: RegulatoryPermittingAssistance 43, 114
APPROVED
Packet Pg. 252
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) August 8, 2022
Reference: StillwaterBusinessParkPhase26 Roads
Subtotal
140, 860
Optliostaff" ask Cost
Task 8. BotanicalSurvey (Optional) 8, 888
Subtotal Optional Task 8, 888
TOTAL ( w/ optional task) 149, 738
Pleaseletusknowifyouhaveanyquestionsorcommentsconcerningthisproposal. Welookforwardto assisting the City in completing this important project, Regards,
Principal
Phone: (530} 280-8375
ee,
0JA
ProjectManager/SeniorEnvironmentalPlanner
Phone: (530) 280-8376
Attachment: SWBP Phase 28 ESL Cover Sheet
APPROVED
Packet Pg. 253
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) I IN3WIUVd3( 3 SMSOM0118dd.
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APPROVED
Packet Pg. 254
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
FIRST AMENDMENT TO
CONSULTING AND PROFESSIONAL SERVICES CONTRACT ( C-9021) Environmental Services for the
Stillwater Business Park Phase 11Roadway Project
The Consulting and Professional Services Contract C- 9021 (" Contract') dated September 1, 2021. between the City of Redding, California (" City") a municipal corporation, and Stantec Consulting Services, Inc. (" Consultant') is hereby amended as follows:
SECTION 1 is amendedto readin its entiretyasfollows:
Subjecttothetermsandconditionssetforthinthiscontract, ConsultantshallprovidetoCitythe servicesdescribedin Exhibit A andExhibit A- 1, attachedandincorporatedherein. Consultantshall provide the services at the time, place and in the manner specified in Exhibit A and Exhibit A- 1.
The .Exhibit A- 1attachedto this FirstAmendmentis incorporatedintotheContractdatedSeptember 1, 2021, as Exhibit A- 1.
SECTION 2.A is amended to read in its entirety as follows:
A. City shallpayConsultantfor servicesrenderedpursuantto this Contract, atthetimesandin the manner set forth in Exhibit A. A -I and B and B- 1, attached and incorporated herein, in a total amountnot to exceedForty -One 'ThousandNine HundredNinety -OneDollars 41, 991). This sumincludesall out-of-pockettravel, lodgingandincidentalexpenses incurredby Consultantthat arereasonablyassociatedwith theprovisionof servicesunder this Contract. Thepaymentsspecifiedhereinshallbetheonlypaymentsto bemadeto Consultant for services rendered pursuant to this Contract.
TheExhibit B- 1attachedtothisFirst Amendmentis incorporatedinto theContractdatedSeptember L 2021, as Exhibit B- 1.
All otherterrnsandconditionsof theContractdatedSeptember1, 2021, shallremainin full force and effect.
The date of this Amendment shall be the date that it is signed by the City.
APPROVED
Packet Pg. 255
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) IN WITNESS WHEREOF, Cite andConsultanthaveexecutedthis Amendmenton thedaysand year set forth below:
CITY OF RE. DDING
A Municipal Corporation
Dated: 2I 2022
By: Chuck Aukland
Director of Public Works
Form Approved:
Attest: BARRYE. DeWALT
City Attorney
4 ` A-4
PAMELA MIZE, C7,J-. cIerk By:
Dated: 0. 2 / O t 2022
CONSULTANT
Stantec Consulting Services, Inc.
Bv:
APPROVED
Packet Pg. 256
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) EXHIBIT A- 1
Stantec Consulting Services Inc.
Stantec 376 Hartnell Avenue Suite B, Redding CA 96002- 1881 24 January 2022
Attention: Ms. Amber Kelley, EnvironmentalComplianceManager Cityof Redding
777 Cypress Avenue
Redding, CA 96001
Dear Ms. Kelley,
Reference: Proposalto ModifyEnvironmentalServicesfor the City of Redding's Stillwater Business Park Phase 2 Roadway Project Contract ( C-9021) The City of Redding (City) has requestedthat StantecConsultingServices (Stantec) providea scope of work and cost estimateto conduct a wetland delineationthat would extendalong Venture Parkwaya total of approximately8,350linearfeetfromtheeastendofVentureParkway's northernmostbridge, consistingof 7,250linearfeetof proposedtrenchingalignmentadjacentto theexistingroadandapproximately1,000 linear feet of the proposed Phase 2a roadway ( Attachment 1). Trenching is needed to install needed lighting along the existingand proposed Phase 2a roadway. The proposed roadwaysegment is neededfor construction access. Work would be completed in 2022, prior to construction of the larger Phase 2b roadway planned for 2023.
Following is our understanding of the proposed scope of work, a tentative completion schedule, and our cost estimate.
Project Understanding
TheCityproposesto installlightingalongitsexistingVenturaParkway, theprimaryroadthroughthe Stillwater BusinessPark, and the proposed roadwayoffshoot known as the Phase 2a road segment.
Lightinginstallationwouldinvolvetheplacementof conduitintotrenchesthatwouldbealignedalongboth sides of the roads and the installation of streetlights.
Toallowfor developmentof a propertywithintheStillwaterBusinessPark, anapproximately1,000 -foot section of Phase 2a roadway is needed immediately. The proposed roadwaysegmentwould cross a small drainagewheretheCitywouldinstalla 36 -inchdiameterculvert, sizedfor buildoutof parcelsservedbythe proposed road.
Accordingly, Stantec's existing Phase 2 contractwith the City (C-9021) would be amendedto includethe followingtasks (tasks2 and3). Nochangeswouldbemadetothescopeofworkpreviouslyauthorizedfor Task 1: Preliminary Environmental Review.
Design vrith contim n&.,
ern. `
rur: r
APPROVED
Packet Pg. 257
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) 24January2022
Ms. Amber Kelley, Environmental Compliance Manager
Reference: Proposalto ModifyEnvironmentalServicesfortheCityof Redding's StillwaterBusinessParkPhase2RoadwayProject Contract ( C- 9021)
Task 2: Wetland Delineation - Venture Parkway Lighting and Phase 2a Road Segment
Stantec will use Corps methodology to conduct a delineation of aquatic resources for the known bioswales and drainagethat are anticipatedto be impactedby trenchingfor lighting installationand constructionof the Phase2a roadwayalignment. We will also assess and delineate (if appropriate) other potentiallyfederal and state jurisdictional features along the approximately 8,350 foot alignment.
Stantec will prepare a map ( minimum scale of 1"= 200') usinggeographic informationsystemstechnology on a base topographicmap(s) or aerial imagery providedby the City. Findingswill be summarizedin a brief technical memorandum that describes the feature( s) characteristics in the context of federal three - parameter and state one - parameter jurisdictional criteria and will include a determination of potential jurisdiction. The City will providethe project design in CAD format that Stantecwill overlayonto the map.
Project -related impacts on jurisdictional feature( s) will be quantified in a table.
Deliverables: Electronic version of the draft wetland delineation technical memorandum, including a delineation/ impacts figure; final electronic version of the technical memorandum and figure
Meeting( s): Attendance by a Stantecwetland scientist at one (1) field meetingwith a Corps representative to verify the delineation, if required Task 3. Biological Resources Assessment Addendum - Venture Parkway Lighting and Phase 2a Road Segment
Stantec will prepare an addendum to the Stillwater Business Park Project Biological Assessment for Wildlife and Plants report ( North State Resources 2006) that will include an updated description of the environmental setting, updated species lists, and a summary of potential impacts on special -status species if applicable) as a result of the Venture Parkway lighting installation and Phase 2a road construction.
Stantec will request updated species lists from the U.S. Fish and Wildlife Service ( USFWS) and National MarineFisheriesService(NMFS) biogeographicdatabaseandlistgenerator; conducta newqueryofthe CaliforniaDepartmentof Fish and Wildlife's (CDFW's) California Natural DiversityDatabase (CNDDB) for reported occurrences of special -status species within 5 miles of the study area; and conduct a new query of the California Native Plant Society's Online Inventoryto determine potentiallyoccurringspecial -status plant specieswithin the study area. A site visit will be conductedto assess the Venture Parkwaylighting installationand Phase2a road segmentstudy area limitsfor potentiallysensitive biologicalresourcesthat may not have been a part of the original biological assessment and to update environmental conditions.
Stantec will also verify any changes in vegetation communities and habitat types. If applicable, prior habitat impact mapping will be revised to reflect current site conditions. The results will be summarized in a technical memorandum that functions as an addendum to the 2006 biological assessment. If applicable, the addendum will also include revisions to impacts and proposed mitigation measures. It is assumed that no special -status species surveys will need to be conducted and that follow up Section 7 Endangered Species Act consultations with NMFS and USFWS are not required at this time.
Design } h community in frond
APPROVED
Packet Pg. 258
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) 24 January 2022
Ms. AmberKelley, EnvironmentalComplianceManager
Reference: ProposaltoModifyEnvironmentalServicesfortheCityofRedding'sStillwaterBusinessParkPhase2RoadwayProject Contract ( C- 9021)
Deliverables: Electronic version of the draft biological assessment technical memorandum; final electronic version of the technical memorandum Meeting( s): N/ A
Assumptions
This scope of work and cost estimate is basedon the following assumptions.
TheCitywillprovideto StantecCADdatathatincludestheproposedtrenchingalignmentandPhase2a roadway project design upon execution of this scope of work.
It isassumedthatnospecial -statusspeciessurveyswill needto beconductedandthatfollowup Section7 EndangeredSpeciesAct consultationswith NMFS and USFWSare not requiredat this time.
Completion Schedule
Stantec will complete the tasks described herein as described in Table 1.
Table 1. Completion Schedule
Deliverable Completion Schedule
Task 2. Wetland Delineation - Venture Beginning after receipt of notice to proceed ( NTP), the onsite Parkway Lighting and Phase 2a Road delineation will be completed within one week and the draft Segment technical memorandum to be provided within three weeks of the field visit.
Task 3. Biological Resources Assessment I The onsite survey of biological resources will be conducted Addendum – Venture Parkway Lighting and simultaneously with the wetland delineation onsite visit described Phase 2a Road Segment in Task 2. The draft biological resources assessment addendum technical memorandum will be completed within three weeks of completion of the field visit.
Cost Estimate
The estimated cost to complete the work described in this contract amendment is $ 18, 846—$ 8, 581 Task 2 and $ 10,265 Task 3. The new total contract budget will increase from $ 23, 145 to $41, 991. Please let us knowifyouhaveanyquestionsorcommentsconcerningthisproposal. Welookforwardtoassistingthe City in completing this project.
APPROVED
Packet Pg. 259
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) 24 January 2022
Ms, Amber Kelley, Environmental Compliance Manager
Reference: ProposaltoModifyEnvironmentalServicesfortheCityofRedding'sStillwaterBusinessParkPhase2RoadwayProject Contract ( C- 9021)
Regards,
Stantec Consulting Services Inc.
i
f
5:.-r'
Wirt Lanning t Connie MacGregor
Principal Project Manager
Phone: 530 280- 8375 Phone: ( 530) 530- 280- 8376
Fax: ( 530) 222- 4958 Fax: ( 530) 222- 4958
wirt. lanning@stantec. com connie. macgregor@stantec. com Attachments: Attachment 130% PreliminaryPlans
ind
APPROVED
Packet Pg. 260
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
CITY OF REDDING
2020 MASTER ENVIRONMENTAL SERVICES
EXHIBIT B- 1
3 Sta ntec
Chargesforallprofessional, technical, andadministrativestaffdirectlycharginglimeto theprojectwillbe calculated and billed on thp. hndk of rho tiva,.
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4 103
Works under the supervision of a senior professional
5 1 11 Independentlycarriesoutassignmentsoflimitedscopeusingstandardprocedures, methods and techniques
Assistssenior staff in carrying out more advanced procedures Completedworkisreviewedforfeasibilityand soundnessofjudgment Graduate froman appropriate post -secondaryprogramor equivalent Generally, less than four ears' experience
Fully Qualified Professional Position
6 7
115
122 Carriesoutassignmentsrequiringgeneralfamiliaritywithina broadfieldoftherespective profession
8 127
Makesdecisionsby usinga combinationof standardmethodsand techniques Actively participates in planning to ensure the achievement of objectives Worksindependentlyto interpretinformationand resolvedifficulties Graduate froman appropriate post -secondaryprogram, withcredentialsor equivalent Generally, three to six ears' ex erience
9 Firstlevel Supervisor or FirstComplete Level of Specialization 10 137
143 Providesappliedprofessionalknowledgeandinitiativeinplanningandcoordinatingwork 11 154
programs
Adapts established guidelines as necessary to address unusual issues Decisionsacceptedastechnicallyaccurate, howevermayonoccasionbereviewedfor soundness of judgment
Graduate froman appropriatepost -secondaryprogram, withcredentialsor equivalent Generally, five to nine ears' ex erience
HighlySpecializedTechnicalProfessionalorSupervisorofGroupsofProfessionals12 13 156
167 Providesmulti -disciplineknowledgetodeliverinnovativesolutionsinrelatedfieldofexpertise 14 173 Participatesinshortand longrangeplanningto ensurethe achievementof objectives Makesresponsibledecisionson allmatters, includingpolicyrecommendations, work methods, and financial controls associated with large expenditures Reviews and evaluates technical work
Graduatefroman appropriatepost-secondoryprogram, withcredentialsorequivalent Generally, ten to fifteen ears' experiencewithextensive, broadexperience Senior Level Consultant or Management15
16 191
219 Recognizedasanauthorityinaspecificfieldwithqualificationsofsignificantvalue 17 229 Providesmultidisciplineknowledgetodeliverinnovativesolutionsinrelatedfieldofexpertise Independently conceives programs and problems for investigation Participatesindiscussionstoensuretheachievementofprogramand/orprojectobjectives Makesresponsibledecisionsonexpenditures, includinglargesumsorimplementationof major programs and/ or projects
Graduatefromanappropriatepost -secondaryprogram, withcredentialsorequivalent Generally, morethantwelve ears' experiencewithextensiveexperience SeniorLevelManagementUnderReviewby Vice Presidentor Higher18 19 234
242 Recognizedasanauthorityina specificfieldwithqualificationsofsignificantvalue 20 253 Responsibleforlongrangeplanningwithina specificareaofpracticeorregion 21 263 Makesdecisionswhicharefarreachingandlimitedonlybyobjectivesandpoliciesofthe organization
Plans/approvesprojectsrequiringsignificanthumanresourcesorcapitalinvestment Graduatefromanappropriatepost -secondaryprogram, withcredentialsorequivalent Generally, fifteenyear'sexperiencewith extensiveprofessionaland management experience
Expert witnPcc semi ac rnrry n ; nm- P-
1—... ,
vve- me vvmue cnorgea or r.) times the standard billing rate. All labor rotes willbe subject to annual increase.
Note: We propose a 3. 5% annual increase.
APPROVED
Packet Pg. 261
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) I
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APPROVED
Packet Pg. 267
Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services)
CITY OF REDDING
CONSULTING AND PROFESSIONAL SERVICES CONTRACT
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THIS CONTRACT is made at Redding, California, by and between the City of Redding (" City"), a municipal corporation, and Stantec Consulting Services, Inc. (" Consultant") for the purpose of EnvironmentalServicesfor theStillwaterBusinessParkPhaseIl RoadwayProject.
WHEREAS, Citydoesnothavesufficientpersonneltoerform theservicesrequiredhereintherebyp q necessitating this Contract for personal services.
NOW, THEREFORE. thePartiescovenantandagree, forgoodconsiderationherebyacknowledged, as follows:
SECTION 1. CONSULTANT SERVICES
Subjecttothetermsandconditionssetforthin thisContract, ConsultantshallprovidetoCity the servicesdescribedin Exhibit A, attachedandincorporatedherein. Consultantshallprovide the services at the time, place and in the manner specified in Exhibit A.
SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultantfor servicesrenderedpursuantto this Contract, at thetimes and in the mannersetforth in Exhibit A and B, attachedand incorporatedherein, in a total amount not to exceed Twenty- Three Thousand One Hundred Forty- Five Dollars($ 23, 145).
Thissumincludesall out-of-pockettravel, lodgingandincidentalexpensesincurredby Consultant that arereasonably associatedwith the provision of services under this Contract.
The paymentsspecifiedherein shall be the only paymentsto be madeto Consultantfor services rendered pursuant to this Contract.
B. Consultantshall submit monthly invoices to City for work completedto the dateof the invoice. All invoicesshallbeitemizedto reflecttheemployeesperformingtherequested tasks, the billing rate for each employee and the hours worked.
C.
All correct, completeandundisputedinvoicessentby Consultantto City shallbepaid within thirty ( 30) calendar days of receipt.
SECTION 3. TERM AND TERMINATION
A. Consultantshallcommencework on or aboutSeptember7, 2021, andcompletesaidwork i no later than December 31, 2022. Time is of the essence.
B. If Consultantfailsto performitsdutiesto thesatisfactionof City, or if consultantfailsto fulfill in atimelyandprofessionalmanneritsobligationsunderthisContract, thenCity G
Consulting and Professional Services Agreement Page I
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) i
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shallhavetherightto terminatethisContracteffectiveimmediatelyuponCitygiving written notice thereof to Consultant.
C. Either Party may terminate this Contract without causeon thirty( 30) calendardays' written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety ( 90) calendar days in duration, Consultant' s sole right to terminate shall be limited to termination for cause.
D. Consultantherebyacknowledgesandagreesthattheobligationof City to payunderthis Contract is contingent upon the availability of City' s funds which are appropriatedor allocatedby the City Council. Shouldthe funding for the project and/or work set forth hereinnot be appropriatedor allocatedby the City Council, City mayterminatethis Agreement by furnishing at least thirty ( 30) calendar days' written notice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be entitledto a remedyof accelerationof paymentsdueoverthe term of this Agreement.
The Parties acknowledge and agreethat the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisions of this j Section.
E. IntheeventthatCitygivesnoticeoftermination,ConsultantshallpromptlyprovidetoCity any and all finished and unfinished reports, data, studies, photographs, charts or other work productpreparedby Consultantpursuantto thisContract. City shallhavefull ownership, including, but not limited to, intellectualproperty rights, andcontrol of all suchfinished I
and unfinished reports, data, studies, photographs, charts or other work product.
F. In theeventthatCity terminatestheContract, City shallpayConsultantthereasonable value of services rendered by Consultant pursuant to this Contract; provided, however, that Cityshallnotin anymannerbeliablefor lostprofitswhichmighthavebeenmadeby ConsultanthadConsultantcompletedtheservicesrequiredby this Contract. Consultant shall,notlaterthanten(10)calendardaysafterterminationof thisContractbyCity,furnish to City suchfinancialinformationas in the judgmentof the City's representativeis necessaryto determinethereasonablevalueof the servicesrenderedby Consultant. ii I
G. In no eventshalltheterminationor expirationof this Contractbeconstruedasa waiver of anyright to seekremediesin law, equityor otherwisefor a Party's failure to performeach obligation required by this Contract.
SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. City shall make its facilities accessible to Consultant as required for Consultant' s performance of its services under this Contract, and, upon request of Consultant, provide labor and safety equipment as required by Consultant for such access.
B. Pursuantto theCity'sbusinesslicenseordinance, Consultantshallobtaina Citybusiness licenseprior to commencingwork.
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Consulting and Professional Services Agreement Page 2
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APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) I
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C. Consultantrepresentsand warrantsto City that it hasall licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Consultant to practice its profession. Consultantrepresentsandwarrantsto CitythatConsultantshall, at itssole costandexpense, keepin effectorobtainatalltimesduringthetermofthisContractany licenses, permitsandapprovalsthat arelegallyrequiredfor Consultantto practiceits profession.
D. Consultantshall,during theentiretermof this Contract; beconstruedto beanindependent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/ employee relationship, association; joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Consultantperformsunderthis Contract. Any and all taxesimposedon Consultant's income, imposedor assessedby reasonof thisContractor its performance, includingbutnotlimitedtosalesorusetaxes, shallbepaidbyConsultant. Consultantshall beresponsiblefor anytaxesorpenaltiesassessedby reasonof anyclaimsthatConsultant isanemployeeofCity. ConsultantshallnotbeeligibleforcoverageunderCity'sworkers' compensationinsuranceplan, benefitsunderthe Public EmployeeRetirementSystemor beeligible for anyotherCity benefit.
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E. No provision of this Contractis intendedto, or shall be for the benefit of, or construedto create rights in, or grant remedies to, any person or entity not a party hereto. I F. No portion of the work or servicesto beperformedunderthis Contractshallbeassigned, transferred, conveyedor subcontractedwithout the prior written approvalof City.
Consultantmayusethe servicesof independentcontractorsandsubcontractorsto perform a portionof its obligationsunderthisContractwiththepriorwrittenapprovalof City.
Independentcontractorsandsubcontractorsshallbeprovidedwith acopyof thisContract and Consultantshall havean affirmative duty to assurethat saidindependentcontractors and subcontractors comply with the same and agree to be bound by its terms. Consultant shallbetheresponsibleparty with respectto all actionsof its independentcontractorsand subcontractors,
and shall obtain such insurance and indemnity provisions from its 4 contractorsandsubcontractorsasCity'sRiskManagershalldetermineto benecessary.
G. Consultant,atsuchtimesandinsuchformasCitymayrequire,shallfurnishCitywithsuch periodicreportsasit may requestpertainingto the work or servicesundertakenpursuant to this Contract,thecostsor obligationsincurredor to beincurredin connectiontherewith, and any other matters covered by this Contract.
H. Consultantshallmaintainaccountsandrecords,includingpersonnel,propertyandfinancial records, adequateto identify andaccountfor all costspertainingto this Contractandsuch otherrecordsasmaybe deemednecessaryby City to assureproperaccountingfor all project funds. These records shall be made available for audit purposes to state and federal j authorities, or any authorized representative of City. Consultant shall retain such records forthree (3) yearsaftertheexpirationofthisContract; unlesspriorpermissiontodestroy I them is granted by City.
Consulting and Professional Services Agreement Page 3
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) II
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I. Consultantshallperform all servicesrequiredpursuantto this Contractin themannerand according to the standardsobserved by a competent practitioner of Consultant' sprofession.
All productsof whatsoevernaturewhich Consultantdeliversto City pursuantto this Contractshallbepreparedinaprofessionalmannerandconformtothestandardsofquality normally observed by a person practicing the profession of Consultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.
J. All completedreportsandotherdataordocuments,orcomputermediaincludingdiskettes, and other materials provided or prepared by Consultant in accordance with this Contract arethepropertyof City.. andmaybeusedby City. Cityshallhaveall intellectualproperty rights including, but not limited to, copyright and patent rights, in said documents, computermedia, and other materialsprovided by Consultant. City shall release, defend, indemnify and hold harmlessConsultantfrom all claims, costs, expenses, damageor liability arisingoutof or resultingfrom City's useor modificationof anyreports, data. documents,drawings, specificationsorotherworkproductpreparedbyConsultant, except for useby City on thoseportionsof theCity' sproject for which suchitemswereprepared.
K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract.
Consultant shall comply with all requirements of the Political Reform Act ( Government j Code § 8100etseq.)andotherlawsrelatingtoconflictsof interest, includingthefollowing:
1) Consultantshallnotmakeorparticipatein a decisionmadeby City if it isreasonably foreseeablethat thedecisionmayhaveamaterialeffect onConsultant'seconomicinterest, and2) if requiredby theCity Attorney; Consultantshallfile financialdisclosureformswith the City Clerk.
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SECTION 5. INSURANCE
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A. Unless modified in writing by City' s Risk Manager, Consultant shall maintain the following notedinsuranceduringthedurationof theContract:
f
Coverage Required Not Required
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers' Compensation and Employers' Liability X
Professional Liability( Errors and Omissions) X
Place an" x" in the appropriate box)
B. Coverage shall be at least as broad as:
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Consulting and Professional Services Agreement Page 4
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APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) i
1. InsuranceServicesOfficeformnumberCG-0001, CommercialGeneralLiability Insurance, in an amount not less than $ 1,000, 000 per occurrence and $ 2,000, 000 generalaggregatefor bodily injury, personalinjury andpropertydamage;
2. Insurance Services Office form number CA- 0001 ( Ed. 1/ 87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than 1,000, 000combined single limits per accident applicable to all owned, non-owned and hired vehicles;
3. Statutory Workers' Compensationrequired by the Labor Code of the Stateof California and Employers' Liability Insurance in an amount not less than 1,000, 000 per occurrence. Both the Workers' Compensation and Employers' Liabilitypoliciesshallcontaintheinsurer'swaiverofsubrogationinfavorofCity, its elected officials, officers, employees, agents and volunteers;
4. Professional Liability ( Errors and Omissions) Insurance. appropriate to Consultant's profession, againstlossdueto error or omissionor malpracticein an amount not less than $ 1,000, 000.
5. TheCitydoesnotacceptinsurancecertificatesorendorsementswiththewording butonlyin theeventof anamedinsured'ssolenegligence" or anyotherverbiage limiting theinsured's insuranceresponsibility.
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C. Any deductiblesor self-insuredretentionsmustbedeclaredto andapprovedby City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self- insuredretentionsasrespectstheCity, its electedofficials, officers, employees,agentsand volunteers; or the Consultantshall procure a bond guaranteeingpaymentof lossesand related investigations, claims administration and defense expenses.
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D. TheGeneralLiability shallcontainorbeendorsedto containthefollowingprovisions:I I 1. City, its electedofficials, officers, employees, and agentsare to be coveredas additionalinsuredasrespectsliability arisingout of work or operationsperformed by or onbehalfof Consultant; premisesowned, leasedor usedby Consultant; or automobilesowned, leased, hired or borrowedby Consultant. The coverageshall containnospeciallimitationsonthescopeofprotectionaffordedtoCity,itselected officials, officers, employees, agents and volunteers.
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2. Theinsurancecoverageof ConsultantshallbeprimaryinsuranceasrespectsCity, its electedofficials, officers, employees, agentsandvolunteers. Any insuranceor self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excessof Consultant' s insurance and shall not contribute with it.
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Consulting and Professional Services Agreement Page 5
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) II
i3.
Coverageshallstatethattheinsuranceof Consultantshallapplyseparatelyto each insuredagainstwhom claim is madeor suit is brought, exceptwith respectto the limits of theinsurer's liability.
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4. Each insurancepolicy required by this Contract shall be endorsedto statethat coverageshall not be canceledexceptafterthirty (30) calendardays'prior written noticehasbeengivento City. In addition, Consultantagreesthat it shallnot reduce itscoverageorlimitsonanysuchpolicyexceptafterthirty(30)calendardays'prior written noticehasbeengiven to City.i
E. Insuranceisto beplacedwith insurerswith acurrentA.M.Best'sratingof nolessthanA- VII.
F. Consultantshall designatethe City of Reddingas a Certificate Holder of theinsurance.
Consultant shall furnish City with certificates of insuranceand original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be furnishedto: Risk ManagementDepartment, City of Redding, 777 CypressAvenue.
Redding, CA96001. Thecertificatesandendorsementsforeachinsurancepolicyaretobe signed by a person authorized by the insurer to bind coverage on its behalf. All endorsementsareto be receivedand approvedby the City' s Risk Managerprior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of' insurance and endorsements required have not been provided, or not been provided in a timely manner.
G.
Therequirementsasto thetypesandlimitsof insurancecoverageto bemaintainedby ConsultantasrequiredbySection5ofthisContract,andanyapprovalofsaidinsuranceby City, arenot intendedto andwill not in anymannerlimit or qualifythe liabilitiesand obligationsotherwiseassumedby Consultantpursuantto this Contract, including, without limitation, provisions concerning indemnification.
H. If anypolicyof insurancerequiredby thisSectionis a "claimsmade"policy, pursuantto Code of Civil Procedure § 342 and Government Code § 945.6, Consultantshallkeepsaid insurance in effect for a period of eighteen ( 18) months after the termination of this Contract.
I. If anydamage. includingdeath, personalinjuryorpropertydamage, occursin connection with theperformanceof this Contract, Consultantshallimmediatelynotify City's Risk Managerby telephoneat (530) 225-4068. No later than three (3) calendardaysafter the event, Consultantshallsubmita writtenreportto City's RiskManagercontainingthe following information,asapplicable: 1)nameandaddressof injuredor deceasedperson(s).- 2)
erson( s);
2)nameandaddressofwitnesses;3)nameandaddressofConsultant'sinsurancecompany; and4)adetaileddescriptionof thedamageandwhetheranyCitypropertywasinvolved. i
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Consulting and Professional Services Agreement Page 6
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APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782. 8, when the services to be provided under thisContractaredesignprofessionalservicesto beperformedbyadesignprofessional, as that term is definedunderSection2782.8, Consultantshall, to thefullest extentpermitted by law, indemnifyprotect, defendandholdharmless, City, its electedofficials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penaltiesandexpenses(including, butnotlimited to, reasonableattorney'sfeesof theCityAttorneyorlegalcounselretainedbyCity, expert fees, litigationcosts,andinvestigationcosts) ofeverytypeanddescriptiontowhichanyor all of themmaybe subjectedby reasonof, or resultingfrom, directlyor indirectly, the negligence, recklessness, or willful misconduct of Consultant, its officers, employees or agents in the performanceof professional services under this Contract, except when liabilityarisesduetothesolenegligence, activenegligenceormisconductoftheCity.
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B. Otherthanin theperformanceof professionalservicesby a designprofessional, whichis addressedsolelyby subdivision (A) of this Section, andto thefullestextentpermittedby law, Consultantshall indemnifyprotect, defendand hold harmless, City, its elected officials, officers, employees, and agents,and eachand every one of them, from andagainst all actions, damages, costs, liability, claims. losses, penaltiesandexpenses (including, but notlimitedto, reasonableattorney'sfeesoftheCityAttorneyorlegalcounselretainedby City, expertfees, litigationcosts, andinvestigationcosts) of everytypeanddescriptionto which any or all of them may be subjected by reason of the performance of the services required under this Contract by Consultant its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the solenegligence, activenegligenceor misconductof theCity.
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C. TheConsultant's obligation to defend, indemnify andhold harmlessshallnot beexcused becauseof theConsultant's inabilityto evaluateliability. TheConsultantshallrespond withinthirty (30) calendardaysto thetenderof anyclaimfor defenseandindemnityby theCity, unlessthistimehasbeenextendedin writingby theCity. If theConsultantfails to acceptor rejecta tenderof defenseandindemnityin writingdeliveredto City within thirty (30) calendardays, inadditiontoanyotherremedyauthorizedbylaw,theCitymay withholdsuchfundstheCityreasonablyconsidersnecessaryfor itsdefenseandindemnity until disposition has been made of the claim or until the Consultant accepts or rejects the tenderof defensein writing deliveredto the City, whicheveroccursfirst. This subdivision shall not be construedto excusethe prompt and continuedperformanceof the duties i
required of Consultant herein.
D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies to all claims and liability regardlessof whether any insurancepolicies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amountof indemnificationto beprovidedby Contractor.
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Rev. 6/ 15
1. APPROVED
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CityshallhavetherighttoapproveordisapprovethelegalcounselretainedbyConsultant pursuantto this Sectionto representCity' s interests. City shallbereimbursedfor all costs andattorney's feesincurredby City in enforcingtheobligationssetforth in this Section.
SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES j A.
ThisContractshallbedeemedto havebeenenteredintoin Redding, California. All j questionsregardingthevalidity, interpretationorperformanceof anyof itstermsorof anyI i rights or obligationsof the partiesto this Contractshall begovernedby California law. If anyclaim,atlaworotherwise,ismadebyeitherpartytothisContract,theprevailingparty shall be entitled to its costs and reasonable attorneys' fees.
B. This document, including all exhibits, containsthe entire agreementbetweenthe parties and supersedeswhatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except byawritingsignedbyCityandConsultant. Noverbalagreementorconversationwithany official, officer, agentor employeeof City, either before, during or after theexecutionof this Contract, shall affect or modify any of the terms or conditions containedin this Contract, norshallanysuchverbalagreementor conversationentitleConsultantto any additional payment whatsoever under the terms of this Contract.
C. No covenantor conditionto beperformedby Consultantunderthis Contractcanbewaived exceptbythewrittenconsentof City. Forbearanceor indulgencebyCityinanyregard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performancebyConsultantof saidcovenantorconditioniscomplete, Cityshallbeentitled toinvokeanyremedyavailabletoCityunderthisContractorbylaworin equitydespite said forbearance or indulgence.
D. If anyportionof thisContractortheapplicationthereoftoanypersonorcircumstanceshall be invalid or unenforceableto any extent, the remainderof this Contract shall not be affectedtherebyandshallbeenforcedtothegreatestextentpermittedbylaw.
E. Theheadingsin thisContractareinsertedfor convenienceonlyandshallnotconstitutea part hereof. A waiver of any party of anyprovision or a breachof this Contractmust be providedin writing, andshallnotbeconstruedasawaiverofanyotherprovisionorany i
succeedingbreachof the sameor anyotherprovisionsherein.
F. EachPartyheretodeclaresandrepresentsthatin enteringinto thisContract, it hasrelied and is relying solely upon its own judgment, belief andknowledgeof the nature, extent, effect and consequencerelating thereto. Each Party further declares and representsthat this Contract is made without reliance upon any statementor representationnot contained hereinof anyotherPartyoranyrepresentative, agentorattorneyof theotherParty. The Partiesagreethattheyareawarethattheyhavetheright to beadvisedby counselwith respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision whichis the soleresponsibilityof eachof theParties. Accordingly, no partyshallbe Consulting and Professional Services Agreement Page g
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deemedto havebeenthe drafterhereof, andthe principle of law setforth in Civil Code § 1654thatcontractsareconstruedagainstthedraftershallnotapply.
G.
EachofthePartiesheretoherebyirrevocablywaivesanyandallrighttotrialbyjuryinany action, proceeding; claimor counterclaim, whetherin contractor tort, atlaworin equity, arising out of or in any way relatedto this Agreementor the transactionscontemplated hereby. EachPartyfurtherwaivesanyrighttoconsolidateanyactionwhichajurytrialhas beenwaivedwith anyotheractionin whichajury trialcannotbeorhasnotbeenwaived. i
H. In the eventof a conflict betweentheterm andconditionsof thebodyof this Contractand those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict betweenthe terms and conditionsof anytwo or moreexhibitsor attachmentshereto,thosepreparedby City shall prevail over those prepared by Consultant.
SECTION 8. SURVIVAL
The provisions set forth in Sections3 through 7, inclusive, of this Contract shall survive I
termination of the Contract.
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SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATION
i A. Consultantshall comply with all applicablelaws, ordinancesand codesof federal, state and local governments.
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IntheperformanceofthisContract,Consultantshallnotdiscriminateagainstanyemployee or applicant for employmentbecauseof race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or nonmembership in any organization. Consultant shall take affirmative actionto ensureapplicantsareemployedandthat employeesaretreatedduringtheir employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexualorientation, disability, age, maritalstatus, politicalaffiliation, ormembership or nonmembershipin any organization. Suchactionsshall include, but not belimited to, the following: employment, upgrading, demotion or transfer, recruitmentor recruitment advertising, layoff ortermination,ratesof payor otherformsof compensationandselection for training.
SECTION 10. REPRESENTATIVES
A.
City'srepresentativeforthisContractisAmberKelley, [email protected], telephone number ( 530) 225- 4046, fax number ( 530) 245- 7024. All of Consultant' s questions pertaining to this Contract shall be referred to the above-named person, or to the representative' s designee.
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Consulting and Professional Services Agreement Page 9
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Consultant'srepresentativeforthisContractisWirtLanning, emaillanning(y)nsrnet.com, telephonenumber (530) 222-5347, fax number (530) 222-4958. All of City's questions pertaining to this Contract shall be referred to the above-named person.
C. Therepresentativessetforthhereinshallhaveauthoritytogiveall noticesrequiredherein.
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SECTION 11. NOTICES
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A. All notices,requests,demandsandothercommunicationshereundershallbedeemedgiven onlyif inwritingsignedbyanauthorizedrepresentativeofthesender (maybeotherthan therepresentativesreferredto in Section10) anddeliveredbyfacsimile, withahardcopy mailed first class. postageprepaid; or when sent by a courier or an expressservice guaranteeingovernight delivery to the receivingparty, addressedto therespectiveparties as follows:
To City: To Consultant:
Amber Kelley Wirt Lanning
Environmental Compliance Manager Stantec Consulting Services, Inc City of Redding Engineering
Divisionut e
777 Cypress Avenue Redding, CA 96002 Su.
Redding, CA 96001
B.
Eitherpartymaychangeitsaddressforthepurposesof thisparagraphbygivingwritten notice of such change to the other party in the manner provided in this Section.
C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing or transmission by facsimile, whichever is earlier.
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SECTION 12. AUTHORITY TO CONTRACT
1 A. Eachoftheundersignedsignatoriesherebyrepresentsandwarrantsthattheyareauthorized toexecutethisContractonbehalfof therespectivepartiesto thisContract; thattheyhave full right, power and lawful authority to undertakeall obligations as provided in this Contract; andthattheexecution, performanceanddeliveryof this Contractby said signatorieshasbeenfully authorizedby all requisiteactionson the part of therespective i
parties to this Contract.
B. WhentheMayoris signatoryto this Contract, theCity Managerand/or theDepartment Directorhavingdirectresponsibilityfor managingtheservicesprovidedhereinshallhave authority to execute any amendment to this Contract which does not increase the amount of compensationallowable to Consultantor otherwisesubstantiallychangethescopeof the services provided herein.
SECTION 13. DATE OF CONTRACT
Thedateof thisContractshallbethedateit issignedbyCity.
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Consulting and Professional Services Agreement Page 10
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IN WITNESSWHEREOF, City andConsultanthaveexecutedthisContractonthedaysandyearset forth below:
CITY OF REDDING,
A Municipal Corporation
Dated: ` Z 2021
I By: Chu k ft and, Director of Public Works
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ATTEST: APPROVED AS TO FORM:
BARRY E. DeWALT
City Attorney
AMELA MIZE, City Clerk By;
CONSULTANT
StantecConsulting Services, Inc.
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Dated: 2021
By:'—
GI Tax ID No.: 17( 70 i
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Consulting and Professional Services Agreement Page 1 I Rev. 6/ 15
APPROVED
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EXHIBIT A
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Stantec Consulting Services Inc.
Stantec 376 Hartnell Avenue Suite B, Redding CA 96002-1881 i
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12 August 2021
Attention: Ms. Amber Kelley, Environmental Compliance Manager Cityof Redding
777 Cypress Avenue
Redding,CA96001
Dear Ms. Kelley,
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Reference: Proposalto Provide EnvironmentalServicesfor the City of Redding's Stillwater Business Park Phase II Roadway Project
Thankyouforyourrequesttosubmita proposaltoprovideenvironmentalservicesinsupportoftheCityof Redding' s( City) Stillwater Business Park Phase II Roadway Project( project). We understand that the City is proposing to extend Venture Parkway south to connect with Fig Tree Lane and Airport Road. The project will be funded using City/local funding, and the current Public Works on-call consultant list will be usedto obtain environmental support services. There are no disadvantaged business enterprise( DBE) requirements included for this project.
The City's Request for Proposals (RFP) is requesting a scope of work, tentative completion schedule, and cost estimate to conduct a preliminary review of available environmental documentation and technical studiesto determinethe additionalworkthatwill be neededto supportprojectapproval. Followingisa I project understanding, our proposed scope of work, a tentative completion schedule, and our cost estimate.
Project Understanding
The City is proposing to extend Venture Parkway south to connect to Airport Road. The limit of investigation for thisworkwill beconfinedto the EnvironmentalStudyLimits (ESL) providedby theCityinthe RFP attached). In addition to roadway construction on Venture Parkway, the project would widen Fig Tree Lane andrealignitscurrentintersectionwithAirportRoad. Trafficsignalswill beinstalledat the FigTreeLane and Airport Road intersection. Additional features include the installation of lighting, storm drains, water, sewer, joint trench, and fencing. The proposed Venture Parkway alignment's bridge over Stillwater Creek has already been constructed so Section 7 Endangered Species Act consultation with National Marine Fisheries Service and California Endangered Species Act consultation with the California Department of Fish& Wildlife is not anticipated with respect to project effects to listed salmonid species. The project will require regulatory permits since project implementation would result in fill of jurisdictional waters. The target construction year is 2023 ( consultation and permit dependent). Approval of the project will require a discretionary approval by the Redding City Council.
The project appears to fall within the scope of the program Environmental Impact Report ( EIR/ EnvironmentalImpactStatement(EIS)thatwasadoptedbythe Cityin2006. TheCityservedas lead agencyunderboththe CaliforniaEnvironmentalQualityAct(CEQA)andthe NationalEnvironmentalPolicy Act( NEPA), as delegated by the U.S Department of Housing and Urban Development. Due to the age of this document, the City is seeking environmental review assistance to identify any potential updated De> i.;^- w!" h conw7unily it mird'
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APPROVED
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Attachment: Previous Staff Report 4-18-2023 (4.11(c)--Approve the Fifth Amendment to Consulting and Professional Services) 12 August 2021
Ms.Amber Kelley, EnvironmentalComplianceManager