Agenda packet — Redding City Council, December 3, 2024 (part 1 of 3)

Agenda
Regular Meeting
Redding City Council
Council Chambers
777 Cypress Avenue
Redding, CA

December 3, 2024
6:00 PM

1. CALL TO ORDER - MAYOR TENESSA AUDETTE
A. Pledge of Allegiance
B. Invocation - Lori Moretti, Chaplain for the Redding Police and Fire Departments.

C. Roll Call

2. PRESENTATIONS

2A. Authorize and approve the following upon receipt of the certification of the canvass of ballots to occur on December 3, 2024, pursuant to Assembly Bill 3184, as prepared by the Shasta County Clerk-Registrar of Voters:
(1) Adopt Resolution certifying the canvass of ballots as prepared by the Shasta County Clerk - Registrar of Voters; and declaring the results of the November 5, 2024, Consolidated General Municipal Election as follows: (a) Counc il Members -Elect A and B received the highest number of votes for the two vacant City Council Member positions; (b) Council Member -Elect C received the highest number of votes for the one vacant short -term City Council Member position; and (c) City Treasurer-Elect Gregory S. Robinett, as the only candidate, received the highest number of votes for the City Treasurer position.

2B. Administer Oath of Office to City Treasurer-Elect Gregory S. Robinett.

2C. Administer Oath of Office to City Council Members-Elect A and B, who received the most votes at the time of certification by the County of Shasta Registrar of Voters on December 3, 2024.

If anyone wishes to address the City Council on any item considered at this meeting before or during Council’s consideration of that item, please fill out a blue Speaker Request Form, located in the lighted alcoves at the back of the Council Chambers, and submit it to the City Clerk. The City Council will allocate up to a maximum of three minutes per speaker for each agenda item. Staff reports are available on-line at the City’s web site at www.cityofredding.gov or in the Public View binder located on the podium at the north side of the Chambers.

PLEASE SILENCE YOUR CELL PHONES. THANK YOU.

Redding City Council December 3, 2024

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2D. Administer Oath of Office to City Council Member-Elect C for a two-year term, who received the most votes at th e time of certification by the County of Shasta Registrar of Voters on December 3, 2024.

2E. Selection of the City of Redding Mayor, Vice Mayor, and Mayor Pro Tempore.

2F. Adopt Resolution honoring Julie Winter for service on the Redding City Council from December 6, 2016, to December 3, 2024.

2G. Presentations to Julie Winter in appreciation of her service as a member of the City Council for the City of Redding.

2H. Adopt Resolution honoring Mark Mezzano for service on the Redding City Council from December 1, 2020, to December 3, 2024.

2I. Presentations to Mark Mezzano in appreciation of his service as a member of the City Council for the City of Redding.

2J. Presentation of an Appreciation Plaque to Joshua Johnson for his service as a City Council Member -Appointee for the City of Redding from July 2024 to December 2024.

2K. Presentation of Mayor's Appreciation Gavel to Mayor Emeritus Tenessa Audette in honor and appreciation of her service as the City of Redding’s Mayor from December 2023 to December 2024.

3. PUBLIC COMMENT - for non-agendized matters within the city’s jurisdiction.

4. CONSENT CALENDAR
The Consent Calendar contains i tems considered routine and/or which have been individually scrutinized by City Council Members and are anticipated to require no further deliberation. If a member of the public wishes to address an item on the Consent Calend ar, please fill out a Speaker Request Form and submit it to the City Clerk before the Consent Calendar is considered . It shall be the prerogative of any Council Member, before the Consent Calendar is acted upon, to: (1) comment on an item; (2) respond to any public comment on an item; (3) request the record reflect an abstention or nay vote on an item; or (4) remove an item and place it on the Regular portion of the agenda for delivery of a staff report and/or an extended discussion or deliberation.

PURSUANT TO THE BROWN ACT, CITY COUNCIL CANNOT TAKE ACTION ON PUBLIC

COMMENT ITEMS

The City Council will allocate up to a maximum of three minutes per spea ker for 30 minutes total, at the beginning of the meeting for Public Comment for non -agendized matters within the City’s jurisdiction.

The Mayor will determine the order of the speakers. If 30 minutes is not adequate to accommodate all of the individuals who have submitted a Speaker Request Form to the City Clerk, the Council will trail this item to the end of the open session agenda. The remaining speakers will address the City Council at that time.

Redding City Council December 3, 2024

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4(a). Approve City Council Minutes: Special Meeting of November 5, 2024; and Regular Meeting of November 5, 2024.

4(c). Adopt Ordinance No. 267 3, an ordinance of the City of Redding adopting an amendment to the City of Redding Zoning Map relating to the Rezoning of the Riverstone Subdi vision ( previously A ssessor’s Parcel No. 048-500-048) consisting of 10.5 acres located on property previously addressed as 2980 Wyndham Lane in the City of Redding (RZ-2023-01709).

4.1(a). Authorize the Mayor to sign a Letter of Intent to sell City of Re dding-owned surplus property located at 4455 Oasis Rd, (Assessor’s Parcel No. 114-310-019), to Renewed Life Medical Group for the sole intention of building a medical detox and short-term psychiatric center.

4.2(a). Authorize and approve the following:
(1) Adopt Resolution authorizing the City Manager, or designee, to execute all documents necessary to complete the application process for the California Depar tment of Housing and Community Development ’s Prohousing Incentive Program grant i n an amount not to e xceed $1 million; and
(2) Find that based on the facts in the record, applying for grant funding is not considered a project under the California Environmental Quality Act.

4.2(b). Authorize and approve the following:
(1) Authorize the City Manager , or designee , to execute the First Amendment to the Encampment Emergency Shelter Services Contract (C-10639) with the Shasta Community Health Center thereby increasing the contract amount from $60,000 to $165,000; and
(2) Find that amending a contract is considered an exe mpt activity under National Environmental Policy Act, 24 CFR §58.34(a)(3) administrative activities.

4.5(a). Authorize and approve the following:
(1) Award Bid Schedule No. 5534, Electric Line Clearance Services for Area 1 , as depicted in the attached map , to bidder Skyline Tree Enterprise Inc., for $750,000, plus a 25 percent contingency of $187,500, from issue date of the purchase order through December 31, 2025, with the option for two consecutive one -year contract extensions through December 31, 2027;
(2) Adopt Resolution approving and adopting the 61st Amendment to City Budget Resolution No. 2023-060 appropriating an additional $587,500 for electric line clearance and emergency operations services; (3) Authorize the Purchasing Officer to amend and extend the p urchase order(s) per the bid specifications , and to include an additional 25 percent (of the adjusted base contract amount) contingency allowance each additional year; and
(4) Find that this activity is categorically exempt from review under the California Env ironmental Quality Act, pursuant to Section 15301.

Existing Facilities.

Redding City Council December 3, 2024

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4.5(b). Authorize and approve the following actions regarding Bid Schedule No. 5520 for the installation of the Redding Power Plant Variable Frequency Drive (VFD) cooling systems:
(1) Authorize an amount not to exceed $300,000 for the installation of the VFD cooling systems;
(2) Award Bid to Timberline Heating & Air Conditioning, in an amount not to exceed $300,000 including contingency ($235,380 for installation and $64,620 for contingency);
(3) Authorize the City Manager, or designee, to execute change orders up to the total amount of the project contingency to address unforeseen work items discovered during the installation process; and
(4) Find that the project is categorically exempt from revie w under the California Environmental Quality Act, pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction).

4.6(a). Accept the California Department of Forestry and Fire Protection’s Wildfire Prevention Grants Program award in the amount of $1,546,413.20.

4.11(a). Accept update regarding the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project and, in accordance with Public Contrac t Code Section 22050( c)(1), make a determination by a four-fifths vote that there is a need to continue the emergency work.

4.11(b). Award the lowest competitive bids for Bid Schedule No. 5538, Rock and Mineral Products to Tullis, Inc., J. F. Shea, Loucks Landscap e Supply , a nd Axner Excavating Inc., for the annual purchase of rock, asphalt, and mineral aggregates at an estimated cost of $350,000.

4.11(c). Authorize and approve the following:
(1) Authorize the Mayor to execute the F ifth Amendment to Consulting and Professional Services Contract (C -9021) with Stantec Consulting Services, Inc., in the amount of $48,327.01, for a total not -to-exceed fee of $2 72,791.41, for environmental services for the Stillwater Business Park Phase 2 Roadway Project; and
(2) Authorize the City Manag er, or designee, to approve future contract amendments up to $30,000.

4.11(d). Authorize and approve the following:
(1) Authorize the Public Works Director to request a change of scope from CalRecycle for the Redding Organics Diversion to Energy Operation project (Project), eliminating the originally proposed biogas pipeline injection station and constructing renewable energy generators at the Clear Creek Wastewater Treatment Plant;
(2) Direct staff to solicit request for proposals to select and pre -purchase equipment to construct this project; and
(3) Authorize the City Manager or designee to approve and sign all pre - purchased equipment agreements and contracts, not to exceed the previously authorized budget.

Redding City Council December 3, 2024

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4.11(e). Approve and adopt the following:
(1) Adopt Resolution authorizing the submission of all California Department of Resources Recycling and Recovery grant application(s) for which the City of Redding is eligible for a five -year period from December 3, 2024 through December 3, 2029. This authorization includes applying for the Beverage Container Quality Infrastructure Grant program in the amount of $4,091,013 to upgrade and replace various sorting equipment in the City of Redding’s Material Recovery Facility on Abernathy Lane; and
(2) Authorize the City Manager, o r designee, to execute all grant documents necessary to complete the application process.

4.15(a). Adopt a City of Redding (City) Personnel Policy - Password Policy providing guidance for administering passwords for the City as part of its efforts to maintain the confidentiality, integrity, and availability of the City’s information, systems, and networks.

4.15(b). Authorize and approve the following:
(1) Adopt Resolution terminating the Public Agency Retirement S ervices (PARS) Defined Contribution Retirem ent Enhancement Plan for Redding Peace Officers Association; and
(2) Authorize the Personnel Director to complete the Notice of Termination informing PARS and U.S. Bank of the termination as Plan Administrator.

RECOMMENDATION: ACCEPT, ACKNOWLEDGE, ADOPT, A PPROVE,
AND/OR AUTHORIZE ALL ITEMS ON THE CONSENT CALENDAR.

9. REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES

Assistant City Manager

9.2(c). Consider Authorizing Staff to Publish a Request for Proposals for Interim Shelter Services.

Recommendation:

Approve and authorize the following:
(1) Authorize staff to publish a Request for Proposals for interim shelter services for unsheltered persons associated with Linden/Mercy Canyon and Progress/Technology/Breslaur encampments in an amount not to exceed $1,463,960 utilizing grant funds from the City of Redding’s Encampment Resolution Funding Program Round 3-Lookback funds; and
(2) Find that publishing a Request for Proposals is not considered a project under the California Environmental Quality Act.

Redding City Council December 3, 2024

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Development Services

9.4(a). Oral report - City of Redding Riverfront Specific Plan.

Recommendation:

Accept oral report providing an update regarding the status of the Redding Riverfront Specific Plan.

Public Works

9.11(f). Consider Ordinance amending Redding Municipal Code Chapter 11.12, Speed Limits, in the City of Redding

Recommendation:

Approve and authorize the following:
(1) Offer Ordinance amending Redding Municipal Code Title 11 (Vehicles and Traffic), Chapter 11. 12 (Speed Limits) by amending Section 11.12.010 (Established on Certain Streets) for first reading by title only and waive the full reading;
(2) Direct the City Attorney to prepare a summary ordinance , if needed, and authorize the City Clerk to p ublish the summary ordinance according to law ; and
(3) Find that the action is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15061(b)(3) – Common Sense Exemption.

11. COUNCIL TRAVEL REPORT(S)
City Council Member attendance at conference/meetings reimbursed at City expense. {Requirement of Assembly Bill 1234}
[A-050-060]

Information Only

12. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS

FOR FUTURE CITY COUNCIL MEETINGS

13. ADJOURNMENT

Redding City Council December 3, 2024

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Pursuant to the Brown Act, non -confidential materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for inspection during normal business hours at th e Office of the City Clerk, 3 rd Floor, City Hall, 777 Cypress Avenue, Redding, California.

City Council Meetings will be televised live on Shasta Community Access Channels via Charter/Spectrum Cable channel 181 , and will be rerun on Thursday at 12:30 p.m. during the week in which the meeting is held. Additionally, the meeting can be viewed online at the following: https://www.shastaartscouncil.org/scactv. Video of the City Council me etings can also be viewed on the City’s web site at http://www.cityofredding.gov/. Open the Services tab, and select City Council Videos.

In compliance with Title II of the Americans with Disabilities Act, the City of Redding will make ava ilable to persons with disabilities modifications or accommodations including auxiliary aids or services necessary to participate in public meetings. A person needing assistance should contact the Redding City Clerk by telephone at (530) 225 -4447 or in person, or by mail at 777 Cypress Avenue, 3 rd Floor, Redding, California 96001 at least three (3) working days in advance.

The City of Redding will ensure that no person shall be excluded from participation in, denied the benefits of, or otherwise be subj ected to discrimination under any of its projects, activities, services, or business opportunities on the basis of race, color, national origin, age, sex, or disability, as afforded by Title VI of the Civil Rights Act of 1964 and related statutes as amended. All persons, regardless of their citizenship status, are covered under this regulation.

Questions, complaints, or requests for accommodations or additional information may be forwarded to the ADA & Title VI Coordinator at 777 Cypress Avenue, Attn: Per sonnel Dept., Redding, California 96001, Phone (530) 225-4065.

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize and approve the following upon receipt of the certification of the canvass of ballots to occur on December 3, 2024, pursuant to Assembly Bill 3184, as prepared by the Shasta County Clerk-Registrar of Voters:
(1) Adopt Resolution certifying the canvass of ballots as prepared by the Shasta County Clerk - Registrar of Voters; and declaring the results of the November 5, 202 4, Consolidated General Municipal Election as follows: ( a) Council Members-Elect A and B received t he highest number of votes for the two vacant City Council Member positions; (b) Council Member-Elect C received the highest number of votes for the one vacant short-term City Council Member position; and (c) City Treasurer-Elect Gregory S.

Robinett, as th e only candidate, received the highest number of votes for the City Treasurer position.

Fiscal Impact

There is no fiscal impact to adopting the resolution.

Alternative Action

The City Council could choose to not adopt the resolution declaring the resu lts of the election and provide staff with alternate direction.

Background/Analysis

At its meeting on June 18, 202 4, the City Council adopted Resolution No. 2024-058 consolidating the City of Redding ’s General Municipal Election with the Statewide Genera l Election, and authorizing the Shasta County Clerk - Registrar of Voters to canvass the returns of the election pursuant to Government Code.

MEETING DATE: December 3, 2024
ITEM NO. 2A
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 2A--Consider Resolution declaring results of the November 5, 2024, Consolidated General Municipal Election.

Sharlene Tipton, City Clerk
Packet Pg. 8
Report to Redding City Council November 25, 2024
Re: 2A--Certification of November 5, 2024, Election Results Page 2

On November 5, 202 4, a Consolidated General Municipal Election was held in t he City of Redding for the election of two City Council Members and a City Treasurer, each for full, four - year terms, and the election of one City Council Member for a short -term of two years. Due to the adoption of Assembly Bill 3189 on September 22, 2024, the Registrar of Voters cannot certify the election until 28 calendar days after the election, which is December 3, 2024. Thus, the certification of the successful candidates is pending and is anticipated to be released the day of the City Council meeting.

Based on the pending Shasta County Clerk - Registrar of Voters’ official canvass, the attached draft resolution depicts the results of the Consolidated General Municipal Election.

Environmental Review

This is not a project defined under California Environmental Quality Act, and no fu rther action is required.

Council Priority/City Manager Goals

• This is a routine operational item.

Attachments
^Draft Resolution
Bill Text - AB-3184 Elections
Packet Pg. 9
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

DECLARING THE RESULTS OF THE CONSOLIDATED GENERAL

MUNCIPAL ELECTION HELD IN T HE CITY OF REDDING ON
NOVEMBER 5, 2024

WHEREAS, a Consolidated General Municipal Election was duly held in the City of Redding on the 5th day of November, 2024, for the purpose of electing two City Council Members, one short- term City Council Member, a City Treasurer, as set forth hereinafter; and

WHEREAS, the Shasta County Clerk and Registrar of Voters has canvassed the returns of the election pursuant to Government Code;

NOW, THEREFORE, the City Council of the City of Redding hereby resolves and declares as follows:

1. That the persons re ceiving votes for the offices of City Council Member , and the total number of votes that each received, is as follows:

CITY COUNCIL MEMBER TOTAL VOTES
Paul Dhanuka TBD
Mike Littau TBD
Joshua Johnson TBD
Ian Hill TBD

SHORT-TERM

CITY COUNCIL MEMBER TOTAL VOTES
Erin Resner TBD
Mark Mezzano TBD
Anthony Spengler TBD

2. That the t wo candidates receiving the highest number of votes for the offices of City Council Member, A and B, are hereby declared the elected City Council Members of the City of Redding for full terms of four years, effective December 3, 2024.

3. That the one candidate receiving the highest number of votes for the office of Short-Term City Council Member, C, is hereby declared the elected City Council Member of the City of Redding for a short-term of two years, effective December 3, 2024.

4. That the person receiving vo tes for the office of City Treasurer, and the total number of votes received, is as follows:

CITY TREASURER TOTAL VOTES
Gregory S. Robinett TBD
Packet Pg. 10
Attachment: ^Draft Resolution (2A--Certification of November 5, 2024, Election Results)

5. That the candidate receiving the highest number of votes for the office of City Treasurer, Gregory S. Robinett, is hereby declared the elected City Treasurer of the City of Redding for a full term of four years, effective December 3, 2024.

6. That the number of votes cast for each of the candidates for the offices of City Council Member, Short-Term City Council Member, and City Treasurer are as set forth and shown on the attached Shasta County Clerk-Registrar of Voters’ Final Official Summary Report and made a part hereof by reference.

I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 3rd day of December , 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

__________________________________
TENESSA AUDETTE, Mayor

ATTEST: FORM APPROVED:

_________________________________ ___________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

Packet Pg. 11
Attachment: ^Draft Resolution (2A--Certification of November 5, 2024, Election Results) SHARE THIS:

Date Published: 09/23/2024 02:00 PM
AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejections. (2023-2024)

Assembly Bill No. 3184
CHAPTER 437
An act to amend Sections 2194, 3019, and 15377 of, and to add and repeal Chapter 4.5 (commencing with Section 15390) of Division 15 of, the Elections Code, relating to elections, and declaring the urgency thereof, to take effect immediately.
[ Approved by Governor September 22, 2024. Filed with Secretary of State September 22, 2024. ]

LEGISLATIVE COUNSEL'S DIGEST
AB 3184, Berman. Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejections.
(1) Existing law, upon receiving a vote by mail ballot, requires the elections official to compare the signature on the identification envelope with either the signature appearing on the voter’s affidavit or other signature appearing on a form that is part of the voter’s registration record. Existing law, if it is determined that the signatures do not compare, requires the elections official to send by first-class mail notice to the voter of the opportunity to verify the voter’s signature. Existing law prohibits the elections official from rejecting a vote by mail with signatures that do not compare if the voter delivers a signature verification statement and the signature on the verification statement compares with the signature on file in the voter’s record.

Existing law prohibits the elections official from rejecting a vote by mail ballot if the voter failed to sign the identification envelope, but the voter signs an unsigned identification envelope statement.

Existing law requires an elections official to include the vote by mail ballot signature verification statement, unsigned identification envelope statement, and corresponding instructions on the elections official’s internet website.

This bill would instead require the elections official to include a single, combined vote by mail ballot signature verification statement and unsigned ballot identification envelope statement, along with the instructions for the completion of the statement, on the elections official’s internet website. The bill would require the elections official to accept the combined statement for purposes of satisfying the above-described requirements for a signature verification statement or an unsigned identification envelope statement.

By imposing new duties on local election officials, the bill would impose a state-mandated local program. (2) Existing law treats information regarding voters who did not sign a vote by mail ballot identification envelope or whose signature on the vote by mail ballot identification envelope did not compare with the voter’s signature Home
Bill Information
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11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 1/13Packet Pg. 12 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) on file as confidential and prohibits disclosure, except as specified.

This bill would require that information to be provided to any candidate for federal, state, or local office, to any committee for or against any initiative or referendum measure for which legal publication is made, and to any person for election, scholarly, journalistic, or political purposes, or for governmental purposes, as determined by the Secretary of State.
(3) Existing law requires a local elections official to report to the Secretary of State, within 31 days of the election, the number of vote by mail ballots rejected, categorized according to the reason for the rejection.

Existing law requires the Secretary of State, upon receipt of this information, to publish a report containing the information for every election, including local special elections, on the Secretary of State’s internet website.

This bill instead would require the Secretary of State to publish the report containing the information for every statewide election, including a recall election for a state constitutional officer, Member of the State Senate, or Member of the State Assembly, and every special election to fill a vacancy for the office of Member of the United States Senate, Member of the United States House of Representatives, Member of the State Senate, and Member of the State Assembly on the Secretary of State’s internet website. (4) Existing law requires the canvass of an election to commence no later than the Thursday following the election and to be continued daily, not including Saturdays, Sundays, and holidays, for not less than 6 hours each day until completed. Existing law requires the elections official to prepare a certified statement of the results of the election and submit that certified statement to the governing body within 30 days of the election, except as specified.

This bill would prohibit the elections official from certifying the results of the November 5, 2024, presidential general election prior to the 28th calendar day following the election, except under specified conditions. The bill would authorize the official canvass to be continued for fewer than 6 hours per day until completion, if the only ballots that the elections official has left to count are vote by mail ballots for which a voter has the opportunity either to verify their signature or to provide their signature, as specified, and the elections official does not need to continue the official canvass for at least 6 hours per day in order to complete the official canvass by the 28th calendar day following the election. The bill would repeal these provisions on January 1, 2025. (5) This bill would incorporate additional changes to Section 3019 of the Elections Code proposed by AB 884 to be operative only if this bill and AB 884 are enacted and this bill is enacted last. (6) The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.

This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to the statutory provisions noted above.
(7) This bill would declare that it is to take effect immediately as an urgency statute.

Vote: 2/3 Appropriation: no Fiscal Committee: yes Local Program: yes THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

SECTION 1. Section 2194 of the Elections Code is amended to read:
2194. (a) Except as provided in Section 2194.1, the affidavit of voter registration information identified in Section 7924.000 of the Government Code:
(1) Shall be confidential and shall not appear on any computer terminal, list, affidavit, duplicate affidavit, or other medium routinely available to the public at the county elections official’s office. (2) Shall not be used for any personal, private, or commercial purpose, including, but not limited to:
(A) The harassment of any voter or voter’s household.
(B) The advertising, solicitation, sale, or marketing of products or services to any voter or voter’s household.
(C) Reproduction in print, broadcast visual or audio, or display on the internet or any computer terminal unless pursuant to paragraph (3).
11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 2/13Packet Pg. 13 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) (3) Shall be provided with respect to any voter, subject to the provisions of Sections 2166, 2166.5, 2166.7, 2166.8, and 2188, to any candidate for federal, state, or local office, to any committee for or against any initiative or referendum measure for which legal publication is made, and to any person for election, scholarly, journalistic, or political purposes, or for governmental purposes, as determined by the Secretary of State. (4) May be used by the Secretary of State for the purpose of educating voters pursuant to Section 12173 of the Government Code.
(b) (1) Notwithstanding any other law, the California driver’s license number, the California identification card number, the social security number, and any other unique identifier used by the State of California for purposes of voter identification shown on the affidavit of voter registration of a registered voter, or added to voter registration records to comply with the requirements of the federal Help America Vote Act of 2002 (52 U.S.C.

Sec. 20901 et seq.), are confidential and shall not be disclosed to any person. (2) Notwithstanding any other law, the signature of the voter shown on the affidavit of voter registration or an image thereof is confidential and shall not be disclosed to any person, except as provided in subdivision (c). (c) (1) The home address or signature of any voter shall be released whenever the person’s vote is challenged pursuant to Sections 15105 to 15108, inclusive, or Article 3 (commencing with Section 14240) of Chapter 3 of Division 14. The address or signature shall be released only to the challenger, to elections officials, and to other persons as necessary to make, defend against, or adjudicate the challenge. (2) An elections official shall permit a person to view the signature of a voter for the purpose of determining whether the signature compares with a signature on an affidavit of registration or an image thereof or a petition, but shall not permit a signature to be copied. (d) A governmental entity, or officer or employee thereof, shall not be held civilly liable as a result of disclosure of the information referred to in this section, unless by a showing of gross negligence or willfulness. (e) For the purposes of this section, “voter’s household” is defined as the voter’s place of residence or mailing address or any persons who reside at the place of residence or use the mailing address as supplied on the affidavit of registration pursuant to paragraphs (3) and (4) of subdivision (a) of Section 2150. (f) Notwithstanding any other law, information regarding voters who did not sign a vote by mail ballot identification envelope or whose signature on the vote by mail ballot identification envelope did not compare with the voter’s signature on file shall be treated as confidential voter registration information pursuant to this section and Section 7924.000 of the Government Code. This information shall be provided with respect to any voter, subject to the provisions of Sections 2166, 2166.5, 2166.7, 2166.8, and 2188, to any candidate for federal, state, or local office, to any committee for or against any initiative or referendum measure for which legal publication is made, and to any person for election, scholarly, journalistic, or political purposes, or for governmental purposes, as determined by the Secretary of State, but otherwise shall not be disclosed to any person. Any disclosure of this information shall be accompanied by a notice to the recipient regarding Sections 18109 and 18540. Voter information provided pursuant to this subdivision shall be updated daily, include the name of the voter, and be provided in a searchable electronic format.

SEC. 2. Section 3019 of the Elections Code is amended to read:
3019. (a) (1) Upon receiving a vote by mail ballot, the elections official shall compare the signature on the identification envelope with either of the following to determine if the signatures compare:
(A) The signature appearing on the voter’s affidavit of registration or any previous affidavit of registration of the voter.
(B) The signature appearing on a form issued by an elections official that contains the voter’s signature and that is part of the voter’s registration record.
(2) All of the following apply to the comparison of signatures pursuant to this section, including the comparison of a voter’s signature on a signature verification statement, an unsigned identification envelope statement, or a combined vote by mail ballot signature verification statement and unsigned identification envelope statement, with the signature that is part of the voter’s registration record:
(A) A presumption exists that the signature on the identification envelope, signature verification statement, unsigned identification envelope statement, or provisional ballot envelope is the voter’s signature. 11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 3/13Packet Pg. 14 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) (B) An exact match is not required for an elections official to determine that a voter’s signature is valid. The fact that signatures share similar characteristics is sufficient to determine that a signature is valid. (C) Except as provided in subparagraph (D), the elections official shall consider explanations for discrepancies between signatures that are specified in regulations promulgated by the Secretary of State.

For purposes of this subparagraph, explanations include a variation in signature style over time and the haste with which a signature is written.
(D) When comparing signatures, an elections official shall not review or consider a voter’s party preference, race, or ethnicity.
(E) The elections official may consider characteristics of the written signature that are specified in regulations promulgated by the Secretary of State. For purposes of this subparagraph, characteristics include the slant of the signature, letter formation, and whether the signature is printed or written in cursive.
(F) The elections official may use facsimiles of voters’ signatures, provided that the method of preparing and displaying the facsimiles complies with the law.
(G) In comparing signatures pursuant to this section, an elections official may use signature verification technology. If signature verification technology determines that the signatures do not compare, the signature is subject to the additional procedures described in paragraph (2) of subdivision (c). (H) The variation of a signature caused by the substitution of initials for the first or middle name, or both, is not grounds for the elections official to determine that the signatures do not compare. (I) A signature made using a mark such as an “X,” or made by a signature stamp, shall be presumed valid and shall be accepted if the signature meets the requirements of Section 354.5. (b) If upon conducting the comparison of signatures pursuant to subdivision (a) the elections official determines that the signatures compare, the elections official shall deposit the ballot, still in the identification envelope, in a ballot container in the elections official’s office.
(c) (1) If upon conducting the comparison of signatures pursuant to subdivision (a) the elections official determines that the signature possesses multiple, significant, and obvious differing characteristics when compared to all signatures in the voter’s registration record, the signature is subject to the additional procedures described in paragraph (2).
(2) If the elections official makes the determination described in paragraph (1), the signature shall be rejected only if two additional elections officials each find beyond a reasonable doubt that the signature differs in multiple, significant, and obvious respects from all signatures in the voter’s registration record. If the officials determine that the signatures do not compare, the identification envelope shall not be opened and the ballot shall not be counted. The elections official shall write the cause of the rejection on the face of the identification envelope only after completing the procedures described in subdivision (d). (d) (1) (A) Except as provided in subparagraph (E), on or before the next business day after a determination that a voter’s signature does not compare pursuant to subdivision (c), but not later than eight days prior to the certification of the election, the elections official shall send by first-class mail notice to the voter of the opportunity to verify the voter’s signature no later than 5 p.m. two days prior to the certification of the election.

The notice shall include a return envelope, with postage paid, for the voter to return a signature verification statement.
(B) If an elections official has a telephone number or email address on file for a voter whose signature does not compare pursuant to subdivision (c), the elections official shall notify the voter by telephone, a text message, or email of the opportunity to verify the voter’s signature. If an elections official calls the voter and the voter does not answer, the elections official shall attempt to leave a voicemail message. (C) Unless required pursuant to Section 3026, the elections official may send additional written notices to a voter identified pursuant to subdivision (c), and may also notify the voter in person or by other means of the opportunity to verify the voter’s signature.
(D) Unless required pursuant to Section 3026, the elections official may use any information in a county’s election management system, or otherwise in the elections official’s possession, for the purpose of notifying the voter of the opportunity to verify the voter’s signature. 11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 4/13Packet Pg. 15 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) (E) If it is impracticable under the circumstances for the elections official to send the notice described in subparagraph (A) on or before the next business day, including in the event of technological failure, the elections official shall send the notice as soon as practicable, but not later than eight days prior to the certification of the election.
(2) The notice and instructions shall be in substantially the following form:
“READ THESE INSTRUCTIONS CAREFULLY. FAILURE TO FOLLOW THESE INSTRUCTIONS MAY CAUSE YOUR VOTE BY MAIL BALLOT NOT TO COUNT.

1. We have determined that the signature you provided on your vote by mail ballot does not compare with the signature(s) on file in your voter record. In order to ensure that your vote by mail ballot will be counted, the signature verification statement must be completed and returned as soon as possible.

2. The signature verification statement must be received by the elections official of the county where you are registered to vote no later than 5 p.m. two days prior to certification of the election.

3. You must sign your name where specified on the signature verification statement (Voter’s Signature).

4. Place the signature verification statement into the postage-paid return envelope if it is included with these instructions. If a return envelope is not included with these instructions, use your own mailing envelope addressed to your local elections official. Mail, deliver, or have the completed statement delivered to the elections official. If you mail your completed statement using your own envelope, be sure there is sufficient postage and that the address of the elections official is correct.

5. If you do not wish to send the signature verification statement by mail or have it delivered, you may submit your completed statement by email or facsimile transmission to your local elections official, or by other electronic means made available by your local elections official, or submit your completed statement to a polling place within the county or a ballot dropoff box before the close of the polls on election day.” (3) The notice and instructions shall be translated in all languages required in that county by Section 203 of the federal Voting Rights Act of 1965 (52 U.S.C. Sec. 10503). (4) The elections official shall not reject a vote by mail ballot identified pursuant to subdivision (c) if each of the following conditions is satisfied:
(A) The voter delivers, in person, by mail, by fax, by email, or by other means, a signature verification statement signed by the voter and the elections official receives the statement no later than 5 p.m. two days prior to the certification of the election, or the voter, before the close of the polls on election day, completes and submits a signature verification statement to a polling place within the county or a ballot dropoff box.
(B) Upon receipt of the signature verification statement, the elections official shall compare the signature on the statement with the signature on file in the voter’s record. (i) If upon conducting the comparison of signatures the elections official determines that the signatures compare, the elections official shall deposit the ballot, still in the identification envelope, in a ballot container in the elections official’s office.
(ii) If, under the standards and procedures of subdivision (c), a determination is made that the signatures do not compare, the identification envelope shall not be opened and the ballot shall not be counted. The elections official shall write the cause of the rejection on the face of the identification envelope.
(5) The signature verification statement shall be in substantially the following form and may be included on the same page as the notice and instructions specified in paragraph (2):
“SIGNATURE VERIFICATION STATEMENT
I,, am a registered voter of __________ County,
State of California. I declare under penalty of perjury that I received and returned a vote by mail ballot. I am a resident of the precinct in which I have voted, and I am the person whose name appears on the vote by mail ballot envelope. I understand that if I commit or attempt any fraud in connection with voting, or if I aid or abet fraud or attempt to aid or abet fraud in connection with voting, I may be convicted of a felony punishable by imprisonment for 16 months or two or three years. I understand that my failure to sign this statement means that my vote by mail ballot will be invalidated. 11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 5/13Packet Pg. 16 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) Voter’s Signature
Address”
(6) If the elections official determines that the signatures compare, the official shall use the signature in the signature verification statement, even if returned untimely, to update the voter’s signature for future elections. (e) (1) (A) Notwithstanding any other law, if an elections official determines that a voter has failed to sign the identification envelope, the elections official shall not reject the vote by mail ballot if the voter does any of the following:
(i) Signs the identification envelope at the office of the elections official during regular business hours no later than 5 p.m. two days prior to the certification of the election. (ii) No later than 5 p.m. two days prior to the certification of the election, completes and submits an unsigned identification envelope statement in substantially the following form:
“UNSIGNED IDENTIFICATION ENVELOPE STATEMENT
I,, am a registered voter of __________ County,
State of California. I declare under penalty of perjury that I received and returned a vote by mail ballot and that I have not and will not vote more than one ballot in this election. I am a resident of the precinct in which I have voted, and I am the person whose name appears on the vote by mail ballot envelope. I understand that if I commit or attempt any fraud in connection with voting, or if I aid or abet fraud or attempt to aid or abet fraud in connection with voting, I may be convicted of a felony punishable by imprisonment for 16 months or two or three years. I understand that my failure to sign this statement means that my vote by mail ballot will be invalidated.

Voter’s Signature
Address”
(iii) Before the close of the polls on election day, completes and submits an unsigned identification envelope statement, in the form described in clause (ii), to a polling place within the county or a ballot dropoff box.
(B) (i) Except as provided in clause (v), or before the next business day after discovering that a voter has failed to sign the identification envelope, but not later than eight days prior to the certification of the election, the elections official shall send by first-class mail notice and instructions to the voter of the opportunity to provide a signature no later than 5 p.m. two days prior to the certification of the election.

The notice shall include a return envelope, with postage paid, for the voter to return the unsigned identification envelope statement.
(ii) If an elections official has a telephone number or email address on file for a voter who has failed to sign the identification envelope, the elections official shall notify the voter by telephone, a text message, or email of the opportunity to provide a signature. If an elections official calls the voter and the voter does not answer, the elections official shall attempt to leave a voicemail message. (iii) Unless required pursuant to Section 3026, the elections official may send additional written notices to a voter identified pursuant to this subdivision, and may also notify the voter in person or by other means of the opportunity to provide a signature.
(iv) Unless required pursuant to Section 3026, the elections official may use any information in the county’s election management system, or otherwise in the elections official’s possession, for the purpose of notifying the voter of the opportunity to provide a signature. (v) If it is impracticable under the circumstances for the elections official to send the notice described in clause (i) on or before the next business day, including in the event of technological failure, the elections official shall send the notice as soon as practicable, but not later than eight days prior to the certification of the election.
(C) If timely submitted, the elections official shall accept any completed unsigned identification envelope statement. Upon receipt of the unsigned identification envelope statement, the elections official shall compare the voter’s signature on the statement in the manner provided by this section. 11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 6/13Packet Pg. 17 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) (i) If the elections official determines that the signatures compare, the elections official shall attach the unsigned identification envelope statement to the identification envelope and deposit the ballot, still in the identification envelope, in a ballot container in the elections official’s office. (ii) If, under the standards and procedures of subdivision (c), a determination is made that the signatures do not compare, the identification envelope shall not be opened and the elections official shall provide notice to the voter pursuant to subdivisions (c) and (d). (D) An elections official may use methods other than those described in subparagraph (A) to obtain a voter’s signature on an unsigned identification envelope statement. (2) Instructions shall accompany the unsigned identification envelope statement in substantially the following form:
“READ THESE INSTRUCTIONS CAREFULLY BEFORE COMPLETING THE STATEMENT. FAILURE TO FOLLOW THESE INSTRUCTIONS MAY CAUSE YOUR BALLOT NOT TO COUNT.

1. In order to ensure that your vote by mail ballot will be counted, your statement should be completed and returned as soon as possible, but no later than 5 p.m. two days prior to the certification of the election.

2. You must sign your name on the line above (Voter’s Signature).

3. Place the statement into the postage-paid return envelope if it is included with these instructions. If a return envelope is not included with these instructions, use your own mailing envelope addressed to your local elections official. Mail, deliver, or have delivered the completed statement to the elections official. If you mail your completed statement using your own envelope, be sure there is sufficient postage and that the address of the elections official is correct.

4. If you do not wish to send the statement by mail or have it delivered, you may submit your completed statement by facsimile or email transmission to your local elections official, or by other electronic means made available by your local elections official, or submit your completed statement to a polling place within the county or a ballot dropoff box before the close of the polls on election day.”
(3) The notice and instructions shall be translated in all languages required in that county by Section 203 of the federal Voting Rights Act of 1965 (52 U.S.C. Sec. 10503). (f) An elections official shall include a single, combined vote by mail ballot signature verification statement and unsigned ballot identification envelope statement, along with the instructions provided in this section for the completion of the statement, on the elections official’s internet website and shall provide the elections official’s mailing address, email address, and facsimile transmission number on the internet web page containing the statement and instructions. The elections official shall accept the combined statement from a voter for the purpose of satisfying the requirements of paragraph (4) of subdivision (d) or subparagraph (C) of paragraph (1) of subdivision (e). An elections official may mail the combined statement to a voter pursuant to subdivision (d) or (e) in lieu of the signature verification statement or unsigned ballot identification envelope statement. (g) A local elections official offering other electronic means for submission of a statement described in this section shall establish appropriate privacy and security protocols that ensure that the information transmitted is received directly and securely by the elections official and is only used for the stated purposes of verifying the signature on the voter’s ballot.
(h) A ballot shall not be removed from its identification envelope until the time for processing ballots. A ballot shall not be rejected for cause after the identification envelope has been opened. (i) For purposes of this section, “certification of the election” means the date the particular elections official submits a certified statement of the results of the election to the governing body pursuant to Section 15372, even if that occurs before the deadline to submit the certified statement of the election results set forth in Section 15372.
(j) In comparing signatures pursuant to this section, including when using signature verification software or other technology, an elections official shall adhere to all applicable regulations promulgated by the Secretary of State.
(k) An elections official is authorized to use contact information provided on a voter’s affidavit of registration to contact a voter for purposes consistent with this section.

SEC. 2.5. Section 3019 of the Elections Code is amended to read:
11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 7/13Packet Pg. 18 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) 3019. (a) (1) Upon receiving a vote by mail ballot, the elections official shall compare the signature on the identification envelope with either of the following to determine if the signatures compare:
(A) The signature appearing on the voter’s affidavit of registration or any previous affidavit of registration of the voter.
(B) The signature appearing on a form issued by an elections official that contains the voter’s signature and that is part of the voter’s registration record.
(2) All of the following apply to the comparison of signatures pursuant to this section, including the comparison of a voter’s signature on a signature verification statement, an unsigned identification envelope statement, or a combined vote by mail ballot signature verification statement and unsigned identification envelope statement, with the signature that is part of the voter’s registration record:
(A) A presumption exists that the signature on the identification envelope, signature verification statement, unsigned identification envelope statement, or provisional ballot envelope is the voter’s signature. (B) An exact match is not required for an elections official to determine that a voter’s signature is valid. The fact that signatures share similar characteristics is sufficient to determine that a signature is valid. (C) Except as provided in subparagraph (D), the elections official shall consider explanations for discrepancies between signatures that are specified in regulations promulgated by the Secretary of State.

For purposes of this subparagraph, explanations include a variation in signature style over time and the haste with which a signature is written.
(D) When comparing signatures, an elections official shall not review or consider a voter’s party preference, race, or ethnicity.
(E) The elections official may consider characteristics of the written signature that are specified in regulations promulgated by the Secretary of State. For purposes of this subparagraph, characteristics include the slant of the signature, letter formation, and whether the signature is printed or written in cursive.
(F) The elections official may use facsimiles of voters’ signatures, provided that the method of preparing and displaying the facsimiles complies with the law.
(G) In comparing signatures pursuant to this section, an elections official may use signature verification technology. If signature verification technology determines that the signatures do not compare, the signature is subject to the additional procedures described in paragraph (2) of subdivision (c). (H) The variation of a signature caused by the substitution of initials for the first or middle name, or both, is not grounds for the elections official to determine that the signatures do not compare. (I) A signature made using a mark such as an “X,” or made by a signature stamp, shall be presumed valid and shall be accepted if the signature meets the requirements of Section 354.5. (b) If upon conducting the comparison of signatures pursuant to subdivision (a) the elections official determines that the signatures compare, the elections official shall deposit the ballot, still in the identification envelope, in a ballot container in the elections official’s office.
(c) (1) If upon conducting the comparison of signatures pursuant to subdivision (a) the elections official determines that the signature possesses multiple, significant, and obvious differing characteristics when compared to all signatures in the voter’s registration record, the signature is subject to the additional procedures described in paragraph (2).
(2) If the elections official makes the determination described in paragraph (1), the signature shall be rejected only if two additional elections officials each find beyond a reasonable doubt that the signature differs in multiple, significant, and obvious respects from all signatures in the voter’s registration record. If the officials determine that the signatures do not compare, the identification envelope shall not be opened and the ballot shall not be counted. The elections official shall write the cause of the rejection on the face of the identification envelope only after completing the procedures described in subdivision (d). (d) (1) (A) Except as provided in subparagraph (E), on or before the next business day after a determination that a voter’s signature does not compare pursuant to subdivision (c), but not later than eight days prior to the certification of the election, the elections official shall send by first-class mail notice to the voter of the 11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 8/13Packet Pg. 19 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) opportunity to verify the voter’s signature no later than 5 p.m. two days prior to the certification of the election.

The notice shall include a return envelope, with postage paid, for the voter to return a signature verification statement.
(B) If an elections official has a telephone number or email address on file for a voter whose signature does not compare pursuant to subdivision (c), the elections official shall notify the voter by telephone, a text message, or email of the opportunity to verify the voter’s signature. If an elections official calls the voter and the voter does not answer, the elections official shall attempt to leave a voicemail message. (C) Unless required pursuant to Section 3026, the elections official may send additional written notices to a voter identified pursuant to subdivision (c), and may also notify the voter in person or by other means of the opportunity to verify the voter’s signature.
(D) Unless required pursuant to Section 3026, the elections official may use any information in a county’s election management system, or otherwise in the elections official’s possession, for the purpose of notifying the voter of the opportunity to verify the voter’s signature. (E) If it is impracticable under the circumstances for the elections official to send the notice described in subparagraph (A) on or before the next business day, including in the event of technological failure, the elections official shall send the notice as soon as practicable, but not later than eight days prior to the certification of the election.
(2) The notice and instructions shall be in substantially the following form:
“READ THESE INSTRUCTIONS CAREFULLY. FAILURE TO FOLLOW THESE INSTRUCTIONS MAY CAUSE YOUR VOTE BY MAIL BALLOT NOT TO COUNT.

2. The signature verification statement must be received by the elections official of the county where you are registered to vote no later than 5 p.m. two days prior to certification of the election.

3. You must sign your name where specified on the signature verification statement (Voter’s Signature).

Voter’s Signature
Address”
(6) If the elections official determines that the signatures compare, the official shall use the signature in the signature verification statement, even if returned untimely, to update the voter’s signature for future elections. (e) (1) (A) Notwithstanding any other law, if an elections official determines that a voter has failed to sign the identification envelope, the elections official shall not reject the vote by mail ballot if the voter does any of the following:
(i) Signs the identification envelope at the office of the elections official during regular business hours no later than 5 p.m. two days prior to the certification of the election. (ii) No later than 5 p.m. two days prior to the certification of the election, completes and submits an unsigned identification envelope statement in substantially the following form:
“UNSIGNED IDENTIFICATION ENVELOPE STATEMENT
I,, am a registered voter of __________ County,
State of California. I declare under penalty of perjury that I received and returned a vote by mail ballot and that I have not and will not vote more than one ballot in this election. I am a resident of the precinct in which I have voted, and I am the person whose name appears on the vote by mail ballot envelope. I understand that if I commit or attempt any fraud in connection with voting, or if I aid or abet fraud or attempt to aid or abet fraud in connection with voting, I may be convicted of a felony punishable by imprisonment for 16 months or two or three years. I understand that my failure to sign this statement means that my vote by mail ballot will be invalidated.

The notice shall include a return envelope, with postage paid, for the voter to return the unsigned identification envelope statement.
(ii) If an elections official has a telephone number or email address on file for a voter who has failed to sign the identification envelope, the elections official shall notify the voter by telephone, a text message, or email of the opportunity to provide a signature. If an elections official calls the voter and the voter does not answer, the elections official shall attempt to leave a voicemail message. 11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 10/13Packet Pg. 21 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) (iii) Unless required pursuant to Section 3026, the elections official may send additional written notices to a voter identified pursuant to this subdivision, and may also notify the voter in person or by other means of the opportunity to provide a signature.
(iv) Unless required pursuant to Section 3026, the elections official may use any information in the county’s election management system, or otherwise in the elections official’s possession, for the purpose of notifying the voter of the opportunity to provide a signature. (v) If it is impracticable under the circumstances for the elections official to send the notice described in clause (i) on or before the next business day, including in the event of technological failure, the elections official shall send the notice as soon as practicable, but not later than eight days prior to the certification of the election.
(C) If timely submitted, the elections official shall accept any completed unsigned identification envelope statement. Upon receipt of the unsigned identification envelope statement, the elections official shall compare the voter’s signature on the statement in the manner provided by this section. (i) If the elections official determines that the signatures compare, the elections official shall attach the unsigned identification envelope statement to the identification envelope and deposit the ballot, still in the identification envelope, in a ballot container in the elections official’s office. (ii) If, under the standards and procedures of subdivision (c), a determination is made that the signatures do not compare, the identification envelope shall not be opened and the elections official shall provide notice to the voter pursuant to subdivisions (c) and (d). (D) An elections official may use methods other than those described in subparagraph (A) to obtain a voter’s signature on an unsigned identification envelope statement. (2) Instructions shall accompany the unsigned identification envelope statement in substantially the following form:
“READ THESE INSTRUCTIONS CAREFULLY BEFORE COMPLETING THE STATEMENT. FAILURE TO FOLLOW THESE INSTRUCTIONS MAY CAUSE YOUR BALLOT NOT TO COUNT.

2. You must sign your name on the line above (Voter’s Signature).

4. If you do not wish to send the statement by mail or have it delivered, you may submit your completed statement by facsimile or email transmission to your local elections official, or by other electronic means made available by your local elections official, or submit your completed statement to a polling place within the county or a ballot dropoff box before the close of the polls on election day.”
(3) The notice and instructions shall be translated in all languages required in that county by Section 2601, Section 14201, and Section 203 of the federal Voting Rights Act of 1965 (52 U.S.C. Sec. 10503). (f) An elections official shall include a single, combined vote by mail ballot signature verification statement and unsigned ballot identification envelope statement, along with the instructions provided in this section for the completion of the statement, on the elections official’s internet website and shall provide the elections official’s mailing address, email address, and facsimile transmission number on the internet web page containing the statement and instructions. The elections official shall accept the combined statement from a voter for the purpose of satisfying the requirements of paragraph (4) of subdivision (d) or subparagraph (C) of paragraph (1) of subdivision (e). An elections official may mail the combined statement to a voter pursuant to subdivision (d) or (e) in lieu of the signature verification statement or unsigned ballot identification envelope statement. (g) A local elections official offering other electronic means for submission of a statement described in this section shall establish appropriate privacy and security protocols that ensure that the information transmitted is 11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 11/13Packet Pg. 22 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) received directly and securely by the elections official and is only used for the stated purposes of verifying the signature on the voter’s ballot.
(h) A ballot shall not be removed from its identification envelope until the time for processing ballots. A ballot shall not be rejected for cause after the identification envelope has been opened. (i) For purposes of this section, “certification of the election” means the date the particular elections official submits a certified statement of the results of the election to the governing body pursuant to Section 15372, even if that occurs before the deadline to submit the certified statement of the election results set forth in Section 15372.
(j) In comparing signatures pursuant to this section, including when using signature verification software or other technology, an elections official shall adhere to all applicable regulations promulgated by the Secretary of State.
(k) An elections official is authorized to use contact information provided on a voter’s affidavit of registration to contact a voter for purposes consistent with this section.

SEC. 3. Section 15377 of the Elections Code is amended to read:
15377. (a) The elections official shall identify and provide to the Secretary of State within 31 days of the election the number of vote by mail ballots rejected, categorized according to the reason for the rejection. The Secretary of State shall provide uniform vote by mail ballot rejection reason codes for each category of rejection to be used by elections officials for reporting under this section. (b) Upon receipt of the information described in subdivision (a), the Secretary of State shall publish a report containing the information for every statewide election, including a recall election for a state constitutional officer, Member of the State Senate, or Member of the State Assembly, and every special election to fill a vacancy for the office of Member of the United States Senate, Member of the United States House of Representatives, Member of the State Senate, and Member of the State Assembly on the Secretary of State’s internet website.

SEC. 4. Chapter 4.5 (commencing with Section 15390) is added to Division 15 of the Elections Code, to read:

CHAPTER 4.5. 2024 Presidential General Election
15390. This chapter applies only to the November 5, 2024, presidential general election. 15391. (a) Notwithstanding Section 15301 or 15372, or any other provision of law, the elections official shall not certify the results of the November 5, 2024, presidential general election prior to the 28th calendar day following the election.
(b) Notwithstanding subdivision (a), if during the official canvass there are no vote by mail ballots remaining for which a voter has the opportunity either to verify their signature pursuant to subdivision (d) of Section 3019 or to provide their signature pursuant to subdivision (e) of Section 3019 and has not already done so, the elections official may certify the results of the November 5, 2024, presidential general election prior to the 28th calendar day following the election.
15392. Notwithstanding Section 3019, the elections official shall accept a completed signature verification statement, unsigned identification envelope statement, or a combined vote by mail ballot signature verification statement and unsigned identification envelope statement until 5 p.m. on the 26th calendar day following the election.
15393. Notwithstanding Section 15301, if the only ballots that the elections official has left to count as part of the official canvass are vote by mail ballots for which a voter has the opportunity either to verify their signature pursuant to subdivision (d) of Section 3019 or to provide their signature pursuant to subdivision (e) of Section 3019, and the elections official does not need to continue the official canvass for at least six hours per day in order to complete the official canvass by the 28th calendar day following the election, the official canvass may be continued for fewer than six hours per day until completion. 15394. This chapter shall remain in effect only until January 1, 2025, and as of that date is repealed. 11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 12/13Packet Pg. 23 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results) SEC. 5. Section 2.5 of this bill incorporates amendments to Section 3019 of the Elections Code proposed by both this bill and Assembly Bill 884. That section of this bill shall only become operative if (1) both bills are enacted and become effective on or before January 1, 2025, but this bill becomes operative first, (2) each bill amends Section 3019 of the Elections Code, and (3) this bill is enacted after Assembly Bill 884, in which case Section 3019 of the Elections Code, as amended by Section 2 of this bill, shall remain operative only until the operative date of Assembly Bill 884, at which time Section 2.5 of this bill shall become operative.

SEC. 6. If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code.

SEC. 7. This act is an urgency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of Article IV of the California Constitution and shall go into immediate effect. The facts constituting the necessity are:

In order for the provisions of this act to be implemented in time for the upcoming election, it is necessary for this act to take effect immediately.
11/20/24, 9:58 AM Bill Text - AB-3184 Elections: signature verification statements, unsigned ballot identification statements, and reports of ballot rejec… https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB3184 13/13Packet Pg. 24 Attachment: Bill Text - AB-3184 Elections (2A--Certification of November 5, 2024, Election Results)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Administer Oath of Office to City Treasurer-Elect Gregory S. Robinett.

MEETING DATE: December 3, 2024
ITEM NO. 2B
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 2B--Oath of Office for City Treasurer-Elect Sharlene Tipton, City Clerk
Packet Pg. 25

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Administer Oath of Office to City Council Members-Elect A and B, who received the most votes at the time of certification by the County of Shasta Registrar of Voters on December 3, 2024.

MEETING DATE: December 3, 2024
ITEM NO. 2C
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 2C--Oath of Office for City Council Members-Elect - Four-Year Term Sharlene Tipton, City Clerk
Packet Pg. 26

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Administer Oath of Office to City Council Member-Elect C for a two -year term, who received the most votes at the time of certification by the County of Shasta Registrar of Voters on December 3, 2024.

MEETING DATE: December 3, 2024
ITEM NO. 2D
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 2C--Oath of Office for City Council Member-Elect - Two-Year Term Sharlene Tipton, City Clerk
Packet Pg. 27

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Selection of the City of Redding Mayor, Vice Mayor, and Mayor Pro Tempore.

Background/Analysis

The City Council typically reorganizes at its first meeting in December of each year. The Redding Municipal Code does not specify how the City Council will select the new Mayor, new Vice Mayor, and new May or Pro Tempore. Council Members Tenessa Audette , Julie Winter , and Jack Munns most recently served as Mayor, Vice Mayor , and Mayor Pro Tempore, respectively.

MEETING DATE: December 3, 2024
ITEM NO. 2E
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 2E--City Council Reorganization
Barry Tippin, City Manager
Packet Pg. 28

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Adopt Resolution honoring Julie Winter for service on the Redding City Council from December 6, 2016, to December 3, 2024.

Attachments
^Resolution
MEETING DATE: December 3, 2024
ITEM NO. 2F
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 2F--Resolution honoring Julie Winter for her service on the Redding City Council.

Barry Tippin, City Manager
Packet Pg. 29

RESOLUTION NO. 2024-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

COMMENDING AND HONORING JULIE WINTER FOR SERVICE

TO THE CITY OF REDDING

WHEREAS, Julie Winter has served as a member of the Redding City Council from December 6, 201 6, to December 3, 2024, providing eight years of dedicated service to the community; and

WHEREAS, during her tenure, Julie Winter served as Mayor from December 4, 20 18, to December 3, 2019, and has executed the roles of City Council Member and Mayor with pride and integrity; and

WHEREAS, Julie Winter served her community in many ways, not only as Mayor and City Council Member, but also serving as the City Council liaison to the f ollowing City of Redding departments , committees, and agencies : City Treasurer/Finance, Community Services, Electric Utility, Fire, Housing, Police, Public Works, Personnel, Audit Committee, Community Development Advisory Committee, Native American Liaison, Redding Capital Services Corporation, Redding Housing Authority, Redding Area Bus Authority, Redding Joint Powers Financing Authority, Redding Municipal Library, City of Redding as Successor Agency to the Redding Redevelopment Agency, Downtown Collaborative, and the following local agencies : Economic Development Corporation, Enterprise-Anderson Groundwater Sustainability Agency, Indian Gaming Local Community Benefit Committee, Local Agency Formation Commission , League of California Cities, Public Access TV (Shasta County Arts Council), Redding Area Water Council – Policy Advisory Committee, Shasta County Air Pollution Control Board, Shasta County Community Action Board, Shasta County Remote Access Network Advisory Committee, Shasta Public Library Citizens’ Advisory Committee, Shasta Regional Transportation Agency, and Youth Options Shasta (formerly known as Youth Violence Prevention Council of Shasta County); and

WHEREAS, Julie Winter has provided support and leadership during the formulation, construction and/or completion phases of the following projects and successes:

• City of Redding Response to the Covid -19 Pandemic
including development of the Covid -19 Economic
Response Plan
• Cannabis Regulatory Framework and Taxation
• River Crossing Marketplace
• Turtle Bay Garden of Lights
• Re-Opening the Redding Sports Complex
• Downtown Revitalization and restoring the Downtown
street grid
• Negotiation of a Long -Term Redding Rodeo Grounds
Lease Amendment
• Carr Fire Response and Recovery
• Enterprise Resource Planning Software Upgrade
• Bechelli Lane and Placer Street Enhancements
• Bikeway Connections to Downtown
• Overlook Plaza at Court and Riverside
• Downtown Bike Depot
• Pyrolysis System Construction for Bio-Solids Handling • Crisis Intervention Response Team
• Short Term Rental Ordinance
• Shelter Crisis Declaration and Emergency Housing Sites • Resurfacing of the Soccer Park
• Replacement of the Computer Aided Dispatch System
• Caldwell and South City Park Improvements
• Panorama Park Grant acquisition
• Continuum of Care Administrative Entity
• Formation of the Communications and Marketing Team
• Redding Regional Airport Air Service Enhancements
• Redding Electric Utility Fire Mitigation Plan
• Increased Redding Police Department Sworn Officer
and Community Service Officer positions
• Increased Redding Fire Department positions
• Redding Riverfront Specific Plan Update
• Downtown Specific Plan Update

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Redding commends Julie Winter for her dedication and the many contributions she has made to the City of Redding and its citizens.

I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 3rd day of December, 2024, and was duly adopted at said meeting by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

____________________________________
, Mayor

ATTEST: APPROVED TO FORM:

___________________________________ ____________________________________ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

Packet Pg. 30
Attachment: ^Resolution (2F--Adopt Resolution honoring Julie Winter)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Presentations to Julie Winter in appreciation of h er service as a member of the City Council for the City of Redding.

MEETING DATE: December 3, 2024
ITEM NO. 2G
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 2G--Presentations to Julie Winter in appreciation of her service as a City Council Member for the City of Redding.

Barry Tippin, City Manager
Packet Pg. 31

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Adopt Resolution honoring Mark Mezzano for service on the Redd ing City Council from December 1, 2020, to December 3, 2024.

Attachments
^Resolution
MEETING DATE: December 3, 2024
ITEM NO. 2H
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 2H--Resolution honoring Mark Mezzano for service on the Redding City Council.

Barry Tippin, City Manager
Packet Pg. 32

RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

COMMENDING AND HONORING MARK MEZZANO FOR SERVICE

TO THE CITY OF REDDING

WHEREAS, Mark Mezzano has served as a member of the Redding City Council from December 1, 2020, to December 3, 2024, providing four years of dedicated service to the community; and

WHEREAS, during his tenure, Mark Mezzano has executed the roles of Mayor Pro Tempore and City Council Member with pride and integrity; and

WHEREAS, Mark Mezzano served his community in many ways, not only as a City Council Member, but also serving as the City Council liaison to the following City of Redding departments, committees, and agencies:

Airports, Fire, Personnel, Public Works, Planning Commission, Redding Capital Services Corporation, Redding Housing Authority, Redding Joint Powers Financing Authority, Redding Municipal Library, City of Redding as Successor Agency to the Redding Redevelopment Agency; and the following local agencies: Shasta Regional Transportation Agency, Shasta County Remote Access Network Advisory Board, League of California Cities Public Safety Policy Committee, Redding Area Bus Authority, Shasta Youth Options (formerly known as Youth Violence Prevention Council of Shasta County) ; and as the City’s alternate representative to the Downtown Collaborative, Enterprise-Anderson Groundwater Sustainability Agency, Shasta County Air Pollution Control Board, Shasta County Airport Land Use Commission, and the Shasta County Community Action Board.

WHEREAS, Mark Mezzano has provided support and leadership during the formulation, construction and/or completion phases of the following projects and successes:

• City of Redding response to the Covid-19 Pandemic
including development of the Covid -19 Economic
Response Plan
• River Crossing Marketplace
• Re-Opening the Redding Sports Complex
• Downtown Revitalization and restoring the
Downtown street grid
• Negotiation of a Long -Term Reddi ng Rodeo
Grounds Lease Amendment
• Carr Fire recovery
• Enterprise Resource Planning Software Upgrade
• Bechelli Lane and Placer Street Enhancements
• Bikeway Connections to Downtown
• Overlook Plaza at Court and Riverside
• Downtown Bike Depot
• Pyrolysis System Constr uction for Bio -Solids
Handling
• Crisis Intervention Response Team
• Short Term Rental Ordinance
• Shelter Crisis Declaration and Emergency Housing
Sites
• Caldwell and South City Park Improvements
• Panorama Park Grant acquisition
• Continuum of Care Administrative Entity
• Redding Regional Airport air service enhancements
• Redding Electric Utility Fire Mitigation Plan
• Increased Redding Police Department Sworn
Officer and Community Service Officer positions
• Increased Redding Fire Department positions
• Redding Riverfront Specific Plan Update
• Downtown Specific Plan Update

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Redding commends Mark Mezzano for his dedication and the many contributions he has made to the City of Redding and its citizens.

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

_________________________________
, Mayor

ATTEST: APPROVED TO FORM:

______________________________ _____________________ ___ SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Packet Pg. 33
Attachment: ^Resolution (2H--Adopt Resolution honoring Mark Mezzano)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Presentations to Mark Mezzano in appreciation of his service as a member of the City Council for the City of Redding.

MEETING DATE: December 3, 2024
ITEM NO. 2I
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 2I--Presentations to Mark Mezzano in appreciation of his service as a City Council Member for the City of Redding.

Barry Tippin, City Manager
Packet Pg. 34

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Presentation of an Appreciation Plaque to Joshua Johnson for his service as a City Council Member-Appointee for the City of Redding from July 2024 to December 2024.

MEETING DATE: December 3, 2024
ITEM NO. 2J
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 2J--Presentation of an Appreciation Plaque to Joshua Johnson for his service as a City Council Member-Appointee for the City of Redding.

Barry Tippin, City Manager
Packet Pg. 35

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Presentation of Mayor's Apprec iation Gavel to Mayor Emeritus Tenessa Audette in honor and appreciation of her service as the City of Redding’s Mayor from December 20 23 to December 2024.

MEETING DATE: December 3, 2024
ITEM NO. 2K
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 2K--Presentation of Mayor's Appreciation Gavel.

Barry Tippin, City Manager
Packet Pg. 36

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Approve City Council Minutes: Special Meeting of November 5, 2024; and Regular Meeting of November 5, 2024.

Attachments
^Unofficial Minutes - Special Meeting - Closed Session of November 5, 2024 ^Unofficial Minutes - Regular Meeting of November 5, 2024 MEETING DATE: December 3, 2024
ITEM NO. 4(a)
FROM:

***APPROVED BY***
[email protected]

[email protected]
SUBJECT: 4(a)--Approve City Council Minutes.

Sharlene Tipton, City Clerk
Packet Pg. 37
438
11/05/2024
Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
November 5, 2024, 5:15 PM

The meeting was called to order by Mayor Tenessa Audette with the following Council Members present: Joshua Johnson , Mark Mezzano, and Jack Munns . Council Member Julie Winte r was absent.

Also present: City Manager Barry Tippin, City Attorney Christian M. Curtis, Assistant City Manager Steve Bade, City Clerk Sharlene Tipton, and Assistant City Clerk Anette Cates.

PUBLIC COMMENT

Mayor Audette determined that no one present wished to address the items agendized for Closed Session.

CLOSED SESSION

At the hour of 5: 15 p.m., Mayor Audette opened the Special Meeting and announced that the Council would adjourn to Closed Session.

At the hour of 6:00 p.m., Mayor Audette reconvened the Special Meeting to Open Session and reported that in reference to:

3A. Closed S ession pursuant to California Government Code Section 54957( b)(1):

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE

Pursuant to Government C ode Section 54957.1(a), the City Council took no reportable action on this item.

3B. Closed Session pursuant to California Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Location: Vacant Land Located on Old Oregon Trail, APN 075-260-029 City Negotiator: Public Works Director Webb
Parties: City of Redding and A. Landon Bruce, a married man; and Alvin Landon Bruce and Bryon C. Bruce, Conservators of the Person and Estate of Arlene E. Bruce Under Negotiation: Price and Terms

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

3C. Closed Session pursuant to California Government Code Section 54956.9(d)(4):

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of Litigation
One potential case

Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item.

ADJOURNMENT
There being no further business at the hour of 6:01 p.m., Mayor Audette declared the m eeting adjourned.

APPROVED:

_______________________________
Tenessa Audette, Mayor

ATTEST:

_______________________________
Sharlene Tipton, City Clerk
Packet Pg. 38
Attachment: ^Unofficial Minutes - Special Meeting - Closed Session of November 5, 2024 (4(a)--Approve City Council Minutes) 439
11/05/2024
Unofficial Minutes Redding City Council, Regular Meeting Civic Center Council Chambers
777 Cypress Avenue
Redding, CA 96001
November 5, 2024, 6:00 PM

The meeting was called to order by Mayor Tenessa Audette with the following Council Members present: Joshua Johnson, Mark Mezzan o, and Jack Munns . Council Member Julie Winter was absent.

Also present: City Attorney Christian M. Curtis, City Manager Barry Tippin, Assistant City Manager Steve Bade, City Clerk Sharlene Tipton, and Assistant City Clerk Anette Cates.

Pledge of Allegiance was led by Mayor Audette.

The Invocation was provided by Dan Conklin, Chaplain for the Redding Police and Fire Departments.

PUBLIC COMMENT

Andy Clemens spoke on behalf of the Asphalt Cowboys to express their appreciation to City Council and staff for approving a Parking Fee Holiday to the Redding Parking Program for the Asphalt Cowboys’ annual pancake breakfast during Rodeo week.

CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar and each Report to City Council (staff report) is incorporated herein by reference:

4(a). Approve City Council Minutes: Regular Meeting of September 17, 2024; Regular Meeting of October 1, 2024; Special Meeting of October 8, 2024; and Special Meeting – Closed Session of October 15, 2024.

4(c). Adopt Ordinance No. 2671, an ordinance of the City Council of the City of Redding, amending Redding Municipal Code (RMC) Title 7 (Animals), Chapter 7.12 (Dogs), by amending Section 7.12.160 (Kennel License-Approval of Board of Administrative Review Required) and amending RMC Title 18 (Zoning), Chapter 18.01 (Titles, Components, and Purposes), by amending Section 18.01.050 (Applicability of Land Use and Development Regulations), Chapter 18.15 (Zoning Exceptions), by amending Section 18.15.040 (Required Findings), Chapter 18.26 (Residential Density Bonus ), by amending Sections

18.26.010 (Purpose), 18.26.020 (Incorporatio n of State Regulations), 18.26.030 (Definitions), 18.26.040 (Eligibility for Density Bonus ), 18.26.050 (Application Requirements), 18.26.060 (Density Bonus Allowance), 18.26.070 (Incentives and Waiver/Modification of Development Standards), 18.26.080 (Chil d Care Facilities),

18.26.090 (Donation of Land), 18.26.100 (General Development Criteria), 18.26.110 (Required Findings), 18.26.120 (Affordable Housing Agreement Required), 18.26.130 (Administrative Fee), 18.26.140 (Violations of Affordable Housing Cost R equirements), Chapter 18.36 (Public Facilities), by amending Section 18.36.030 (Land Use Regulations), Chapter 18.41 (Off -Street Parking), by amending Section 18.41.100 (Screening and Landscape); Chapter 18.42 (Signs), by amending Section 18.42.030 (General Standards); Chapter 18.48 (River/Creek Corridor Development), by amending Section 18.48.030 (Development Standards).

4.1(a). Adopt Resolution No. 2024-088, a resolution of the City Council of the City of Redding, in support of selling approximately five acres of City of Redding (City)-owned vacant land, zoned Heavy Industrial, located at 7501 Eastside Road, (Assessor’s Parcel No. 050 -040- 010), to Haven Humane Society for below appraised value in the amount of $230 ,000, to build an emergency evacuation animal shelter to support the City and Shasta County during emergencies.

4.1(b). Authorize the City Manager, or designee, to present terms and conditions regarding the sale of surplus , City of Redding -owned property located at 6950 Lockheed Drive (Assessor’s Parcel No. 056-610-004) to the City Council in Closed Session on November 19, 2024.

Packet Pg. 39
Attachment: ^Unofficial Minutes - Regular Meeting of November 5, 2024 (4(a)--Approve City Council Minutes) 440
11/05/2024

4.2(a). Authorize and approve the following: (1) adopt Resolution No. 2024-089, a resolution of the City Council of the City of Redding, approving an application to the State of California Department of Housing and Community Development’s Prohousing Designation Program; (2) authorize the City Manager, or designee, to sign and submit the application, and execute all necessary documents related to the Prohousing Designation process; and (3) find that applying for, and accepting, a Prohousing Designation is not considered a project under the California Environmental Quality Act.

4.2(b). Authorize and approve the following: (1) award the Request for Proposals - Encampment Case Management Program t o Good News Rescue Mission; (2) a uthorize the City Manager, or designee, to execute an Encampment Case Management Services Contract with Good News Rescue Mission in an amount not to exceed $4 09,921; and (3) find that allocating grant funding for case management services is not considered a project under the California Environmental Quality Act.

Council Member Johnson recused himself from voting on this item due to his work on both the project and application for the Good News Rescue Mission.

The Vote:

AYES: Council Members – Mezzano, Munns, and Audette
NOES: Council Members – None
ABSTAIN: Council Members – Johnson
ABSENT: Council Members – Winter

4.5(a). Approve the continuation of the City of Redding Electric Utility’s community sponsorship program as defined in Standard Operating Procedure (SOP-650) to ensure staff is using a structured approach to awarding sponsorship requests.

4.5(b). Award Bid Schedule No. 5516, 200-Amp Padmount Sectionalizing Enclosures and Riser Kits for the City of Redding Electric Utility to OneSource Supply Solutions in the amount of $362,37 6.60, for installation of infrastructure required to maintain reliable electric service.

4.5(c). Authorize the following relative to Bid Schedule No. 5514, Single -Phase, Pole-Type Transformers for the City of Redding Electric Utility: (1) a ward to OneSource Supply Solutions (OneSource) for an annual evaluated price of $ 244,696.24, including sales tax ; (2) authorize the Purchasing Officer to extend the bid award annually with OneSource through August 31, 2028, if mutually agreeable, with all terms and conditions remaining the same and price adjustments in direct proportion to a Producer Price Index; an d (3) authorize the City Manager , or designee, to approve an additional $60,000 to the bid award as a contingency per fiscal year.

4.9(a). Authorize and approve the following: (1) approve and ratify submission of an application for the U.S. Department of Justice 2024 Edward Byrne Memorial Justice Assistance Grant in the amount of $39,932 to fund the leasing of five additional body worn cameras; (2) authorize the City Manager to accept the grant if it is awarded; and (3) authorize the City Manager, or desig nee, to sign the grant application's Certifications and Assurances signifying that the governing body was notified of the application and citizens were provided the opportunity to comment on the application.

4.9(b). Authorize and approve the following: (1) accept a grant from the California Department of Justice Tobacco Grant Program in the amount of $630,569 for local retailer enforcement operations by the City of Redding Police Department; (2) adopt Resolution No. 2024-090, a resolution of the City Cou ncil of the City of Redding, approving the acceptance of the grant; and (3) authorize the City Manager, or designee, to execute all documents related to acceptance of the grant.

4.11(a).Authorize and approve the following: (1) approve renewal of the License Agreement (C-4255) leasing approximately 280 acres of City of Redding -owned pastureland immediately north of the Sacramento River, adjacent to the Stillwater Wastewater Treatment Plant, to the Regents of the University of Cali fornia for an additional five - year period; and (2) find that the action is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301 – Existing Facilities.

Packet Pg. 40
Attachment: ^Unofficial Minutes - Regular Meeting of November 5, 2024 (4(a)--Approve City Council Minutes) 439
11/05/2024

4.11(b).Authorize and approve the following related to the purchase of one , 2024 Caterpillar D8 Dozer for the City of Redding Solid Waste Utility: (1) a uthorize the purchase using Sourcewell contract pricing, with a net delivered cost of $1, 235,431.07 including all applicable taxes an d fees; and (2) authorize the City Manager , or designee, to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of $30,000.
.

4.11(c).Accept Bid Negotiation No. 5345 (Job No. 9618-83), Shastina Ranch Park Project awarded to SNL Group, Inc., as satisfactorily complete, with a final cost of $2,831,805.07.

4.11(d).Accept update regarding the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concre te Pavement on Placer Street Project and, in accordance with Public Contract Code Section 22050(c)(1), make a determination by a four-fifths vote that there is a need to continue the emergency work.

4.11(e).Authorize and approve the following actions rela tive to Bid Schedule No. 5414, Furnish & Deliver Ch emicals: (1) extend contracts with Helix Labs, Thatcher Chemical, Univar USA, Inc. , and Wintersun Chemical for a total annual evaluated cost of $339,965.50 through December 31, 2025, not inclusive of sales tax, mill fees, or shipping; (2) authorize staff to purchase various chemicals from each of the suppliers depending on market availability or delays in product delivery; (3) authorize the Purchasing Officer to approve quarterly rate changes and manufacturer price increases; and (4) authorize the Purchasing Officer to extend this contract on an annual basis until December 31, 2028.

4.11(f).Authorize and approve the following actions relative to Bid Negotiation No. 5523 (Job Order No. 2681), Water Main 2024 Improvement Project: (1) award to Cox & Cox Construction, Inc., in the amount of $3,378,220.50; (2) approve an additional $380,000 to cover the cost of administration and inspection fees; (3) approve $521,300 for project development costs; (4) approve $338,000 to provide construction contingency funding; (5) authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of $5 0,000; and (6) find that the Project is categ orically exempt from review under the California Environmental Quality Act, pursuant to Section 15301 - Existing Facilities, 15302 - Replacement or Reconstruction, and 15305 – Minor Alterations in Land Use Limitations.

4.11(g).Authorize and approve the f ollowing actions relative to Bid Negotiation No. 5475, Old Oregon Trail Shoulder Widening Project: (1) a ward to Tullis Inc. in the amount of $2,354,655; (2) approve an additional $454,336 to cover the cost of administration and inspection fees; (3) a pprove $1,580,000 for project development costs; (4) a pprove $300,000 to provide construction contingency funding; (5) authorize the City Manager, or designee, to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000; and (6) adopt Resolution No. 2024-091, a resolution of the City Council of the City of Redding, approving and adopting the 59th Amendment to City Budget Resolution No. 2023-060 appropriating $1,103,810 of additional Federal Hi ghway Safety Improvement Program funds to Old Oregon Trail Widening project.

Council Member Mezzano recused himself from voting on this item due to owning property in this area.

The Vote:

AYES: Council Members – Johnson, Munns, and Audette
NOES: Council Members – None
ABSTAIN: Council Members – Mezzano
ABSENT: Council Members – Winter

4.11(h).Authorize and approve the following actions related to the City of Redding California Street Bikeway Project: (1) a pprove Maintenance Agreement with the Cal ifornia Department of Transportation; and (2) authorize the City Manager, or designee, to execute the Maintenance Agreement and any future amendments.

Packet Pg. 41
Attachment: ^Unofficial Minutes - Regular Meeting of November 5, 2024 (4(a)--Approve City Council Minutes) 440
11/05/2024

4.11(i).Authorize and approve the following actions relative to Consulting and Professional Services Con tract (C -7355) for the Girvan Road Bridge at Olney Creek Replacement Project: (1) approve the Fifth Amendment to the Consulting and Professional Services Contract (C-7355) with Morrison Structures, Inc. in the amount of $301,848.28 for a total not to exceed fee of $1,101,484.11; (2) authorize the City Manager, or designee, to execute the Amendment; and (3) authorize the City Manager, or designee, to approve additional contract amendments not to exceed $40,000.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, approved, and/or authorized as recommended with the exception of those voted on separately above.

The Vote:

AYES: Council Members – Audette, Johnson, Mezzano, and Munns NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – Winter

Resolution Nos. 2024-088 through 2024-091 are on file in the Office of the City Clerk.

REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS,

BOARDS, COMMISSIONS AND COMMITTEES

9.11(j). Ordinance amending Redding Municipal Code Chapter 11.12, Speed Limits, in the City of Redding.

Public Works Director Michael Webb provided an overview of the Report to City Council (staff report) and a PowerPoint Presentation, both incorporated herein by reference.

Mr. Webb explained that overall, the amendments to Volume 3 include the addition of one street, Meadow View Drive, decreasing the speed limit of three street segments, increasing the speed limit of one street segment and adjusting the boundaries of four street segments.

In response to Council Member Mezzano, Redding Police Chief Brian Barner affirmed that there would be a cooling off period by law prior to citations being issued for violations within the four updated speed limit areas.

A discussion amongst the Council ensued.

A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to approve and authorize the following: (1) offer Ordinance No. 2672, an ordinance of the City Council of the City of Redding, amending Redding Municipal Code Title 11 (Vehicles and Traffic), Chapter 11. 12 (Speed Limits) by amending Secti on 11.12.010 (Established on Certain Streets) for first reading by title only and waive the full reading ; (2) direct the City Attorney to prepare a summary ordinance , if needed, and authorize the City Clerk to publish the summary ordinance according to law; and (3) find that the action is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15061(b)(3) – Common Sense Exemption.

The Vote:

AYES: Council Members – Johnson, Mezzano, Munns, and Audette NOES: Council Members – None
ABSTAIN: Council Members – None
ABSENT: Council Members – Winter

City Attorney Curtis read the title of Ordinance No. 2672 and is on file in the Office of the City Clerk.

COUNCIL TRAVEL REPORTS

Council Members Joshua Johnson and Mark Mezzano attended the Annual Conference of the League of California Cities in Long Beach, California, from October 16-18, 2024.

Packet Pg. 42
Attachment: ^Unofficial Minutes - Regular Meeting of November 5, 2024 (4(a)--Approve City Council Minutes) 439
11/05/2024

SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS FOR

FUTURE CITY COUNCIL MEMBERS

At Mayor Tenessa Audette’s suggestion, a consensus of the Council directed staff to return to Council at the next Council Meeting for review and discussion of Ordinance No. 2343, Redding Municipal Code Title 18 (Zoning), Section 18.43.30 (Adult entertainment businesses).

ADJOURNMENT
There being no further business at the hour of 6:20 p.m., Mayor Audette declared the m eeting adjourned.

APPROVED:

_______________________________
Tenessa Audette, Mayor

ATTEST:

_______________________________
Sharlene Tipton, City Clerk

Packet Pg. 43
Attachment: ^Unofficial Minutes - Regular Meeting of November 5, 2024 (4(a)--Approve City Council Minutes)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Adopt Ordinance No. 2673, an ordinance of the City of Redding adopting an amendment to the City of Redding Zoning Map relating to the Rezoning of the Riverstone Subdivision ( previously Assessor’s Parcel No. 048-500-048) consisting of

10.5 acres located on property previously addressed as 2980 Wyndham Lane in the City of Redding (RZ-2023-01709).

Attachments
^Ordinance No. 2673
^Riverstone Subd Rezone Map
MEETING DATE: December 3, 2024
ITEM NO. 4(c)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4(c)--Adopt Ordinance No. 2673, amending Zoning Map for the Riverstone Subdivision.

Sharlene Tipton, City Clerk
Packet Pg. 44
First Reading: 11/19/2024 JP (5-0)
Second Reading: 12/03/2024
Item No. 4(c)

ORDINANCE NO. 2673

AN ORDINANCE OF THE CITY OF REDDING ADOPTING AN

AMENDMENT TO THE CITY OF REDDING ZONING MAP RELATING TO

THE REZONING OF THE RIVERSTONE SUBDIVISION (PREVIOUSLY
APN-048-500-048) CONSISTING OF 10.5 ACRES LOCATED ON PROPERTY PREVIOUSLY ADDRESSED AS 2980 WYNDHAM LANE IN THE CITY OF REDDING (RZ-2023-01709)

WHEREAS, the Zoning Map of the City of Redding is incorporated in and made part of the Redding Municipal Code Title 18, known as the City of Redding Zoning Ordinance; and

WHEREAS, an application was submitted to the City of Redding Development Services Department requesting to rezone property shown as Lots 1 through 20 on Final Map S-2023-00582, filed in Book 25 of Maps, at Page 44, Shasta County records, in association with a planned development application; and

WHEREAS, the Planning Commission held a duly noticed public hearing pertaining to the amendment to the Zoning Map on October 22, 2024 (RZ-2023-01709), and recommended that the City Council adopt the attached amendment to the Zoning Map; and

WHEREAS, the City Council held a duly noticed public hearing on November 19, 2024, prior to the first reading of the ordinance;

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF REDDING AS FOLLOWS:

Section 1. Finding of fact: The City of Redding finds and declares as follows:

A. The proposed amendment to the Zoning Map is consistent with the General Plan and any applicable specific plan.

B. Adoption of this Ordinance will not impact the welfare of the citizens of Redding and its surrounding region.

Section 2. On the basis of the Addendum prepared for Planned Development Application PD-2023-01708 and Rezoning Application RZ -2023-01709 to the Mitigated Negative Declaration prepared for Tentative Subdivision Map S -2023-00582, Riverstone Subdivision, the City Council finds that the subject rezoning will not have a significant effect on the environment and approves the Addendum to the Mitigated Negative Declaration with the following findings:

1. The City of Redding has completed an Addendum to a Mitigated Negative Declaration for the rezoning. Based on the analysis of the potential impacts associated with the rezoning, the project will not have a significant effect on the environment.

Packet Pg. 45
Attachment: ^Ordinance No. 2673 (4(c)--Adopt Ordinance No. 2673 amending Zoning Map for The Riverstone Subdivision.)

2. The Addendum reflects the independent judgment and analysis of the City of Redding.

Section 3. The boundaries of the districts referred to in Section 18.01.050 of the Redding Municipal Code, as designated on a map entitled "Zoning Map of the City of Redding, California," dated January 7, 2003, are hereby alt ered as set forth on the map attached hereto and made a part hereof by:

REZONING: The Riverstone Subdivision, shown as Lots 1 through 20 on Final Map S-2023-00582, filed in Book 25 of Maps, at Page 44, Shasta County records FROM: “RS-3.5” Residential Single-Family District
TO: “RS-3.5-PD” Residential Single-Family District with Planned Development Overlay District

Section 4. This Ordinance shall take effect thirty (30) days after the date of its adoption, and the City Clerk shall certify to the adoption of this Ordinance and cause its publication according to law.

I HEREBY CERTIFY that the foregoing ordinance was introduced and read at a regular meeting of the City Council of the City of Redding on the 19th day of November, 2024, and was duly read and adopted at a regular meeting of the City Council on the ____ day of _____________, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

, Mayor

ATTEST: FORM APPROVED:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

DATE ATTESTED: _______________, 2024

Packet Pg. 46
Attachment: ^Ordinance No. 2673 (4(c)--Adopt Ordinance No. 2673 amending Zoning Map for The Riverstone Subdivision.) RS-3.5-PD
RS-2PF
RS-3.5
RS-3.5

ELLIS ST

DOVE ST

VALENTINE LN

RIVELLA VISTA DR

LAGOON DR

BRENT RD

TEAL CT

COVE POINT CT

RIVERVIEW DR

WYNDHAM LN

RIVERVIEW DR
MTG. DATE:

ITEM:

ATTACHMENT:

GIS DIVISION

INFORMATION TECHNOLOGY DEPARTMENT
DATE PRODUCED:
0 400200 Feet-

PROPOSED ZONING MAP
P:\Planning\ProProjects\SDD\SDD-2023-01709.aprx
JANUARY 29, 2024 RZ-2023-01709

RIVERSTONE SUBDIVISION
2980 WYNDHAM LN
AP# 048-500-048
Packet Pg. 47
Attachment: ^Riverstone Subd Rezone Map (4(c)--Adopt Ordinance No. 2673 amending Zoning Map for The Riverstone Subdivision.)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize the Mayor to sign a Letter of Intent to sell City of Redding -owned surplus property located at 4455 Oasis Rd, (Assessor’s Parcel No. 114-310-019), to Renewed Life Medical Group for the sole intention of building a medical detox and short-term psychiatric center.

Fiscal Impact

There is no fiscal impact with authorizing the Mayor to sign the letter.

Alternative Action

The City Council (Council) could choose not to approve this action which would prevent Renewed Life Medical Group from applying for the Behavioral Health Continuum Infrastructure Program (BHCIP) Round 1 Grant.

Background/Analysis

The Renewed Life Medical Group is seeking a developable site to buil d the Bridge Center for Hope in Shasta County that will include a medi cal detox facility and short-term psychiatric care.

The development is contingent on the award of BHCIP Round 1 Grant. In order to qualify for the BHCIP Round 1 Grant, Renewed Life Medical Group must have site control via a signed Letter of Intent by the application deadline of December 13, 2024.

The Bridge Center for Hope will help individuals in crisis and focus on three key units:

1. 23-hour crisis observation unit that will include 16 recliner chairs and serve MEETING DATE: December 3, 2024
ITEM NO. 4.1(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.1(a)--Authorize the Mayor to sign a letter of intent to sell surplus property Jason Gibilisco, Management
Assistant to the City Manager
Packet Pg. 48
Report to Redding City Council November 26, 2024
Re: 4.1(a)--Authorize the Mayor to sign a letter of intent to sell surplus property Page 2

individuals that require short-term observation and crisis stabilization.

2. Short-term crisis unit for individuals that require beyond 23-hour care that will have 16 beds with expected stays in the three to five-day range.

3. Medical detoxification unit to support individuals going through withdrawal from substance use with 16 beds and stays ranging from three to seven days.

If Renewed Life Medical Group is awarded the grant , the City of Redding (City) will bring back terms and conditions of the sale in a Purchase and Sale Agreement to Council at a f uture date.

The property, 4455 Oasis Road , has been declared surplus property by City Council Resolution No. 2021-061. The City has no intended use for the property.

Environmental Review

This is not a project defined under the California Environmental Qu ality Act, and no further action is required.

Council Priority/City Manager Goals

• This item is a routine agenda item.

Attachments
^Letter from Renewed Life Medical Group
^Letter of Intent to sell City owned property
Reso 2021-061 Surplus Property
Packet Pg. 49
Packet Pg. 50
Attachment: ^Letter from Renewed Life Medical Group (4.1(a)--Authorize the Mayor to sign a letter of intent to sell surplus property) Packet Pg. 51
Attachment: ^Letter from Renewed Life Medical Group (4.1(a)--Authorize the Mayor to sign a letter of intent to sell surplus property)

December 3, 2024

Mercedes Patee
Renewed Life Medical Group
376 Hartnell Ave
Redding, CA 96002

Re: Letter of Intent to sell 4455 Oasis Road

Dear Mercedes Patee,

This is a non-binding letter of intent to sell city owned property at 4455 Oasis Rd (APN: 114 -310-019) to Renewed Life Medical Group. The sale will be contingent on the award of the Behavioral Health Continuum Infrastructure Program (BHCIP) Round 1 Grant to Renewed Life Medical Group for The Bridge Center for Hop e. All terms and conditions of the sale will be negotiated in a Purchase and Sale agreement.

Sincerely,

Mayor
City of Redding Mercedes Patee
CEO
Renewed Life Medical Group
Packet Pg. 52
Attachment: ^Letter of Intent to sell City owned property (4.1(a)--Authorize the Mayor to sign a letter of intent to sell surplus property) RESOLUTION NO. 2021-061

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

DECLARING SIXTY- ONE PARCELS OF CITY- OWNED LAND AS

SURPLUS PROPERTY, SUBJECT TO THE RETENTION OF
EASEMENT(S), IF REQUIRED, FOR PUBLIC SERVICE UTILITIES;

SAID PROPERTIES ARE LISTED INDIVIDUALLY IN EXHIBIT A
WHEREAS, theCity ownsmultipleparcelsof land (the “Properties”); and WHEREAS, the City hasdeterminedthat thereis not a needto retainthe designatedsixty-one properties, aslistedin Exhibit A, for public purposes; and NOW, THEREFORE, theCity CouncilFINDS, RESOLVES, andORDERS asfollows:

1. Theaboverecitalsaretrueandcorrect.

2. The Propertiesareherebydeclaredsurplus, subjectto the retentionof an easement(s), if required, for public servicepurposes.

3. Saleof the Propertiesby the City is categoricallyexemptfrom the requirementsof the California EnvironmentalQuality Act (CEQA) pursuantto Section15312of the CEQA Guidelines (SurplusGovernmentPropertySales).

I HEREBY CERTIFY thattheforegoingresolutionwasintroducedat a regularmeetingof the ReddingCity Councilon the1stdayof June, 2021, andwasduly adoptedat saidmeetingby the following vote:

AYES: COUNCILMEMBERS: Dacquisto, Mezzano, Schreder, Winter, andResner NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
s/ Erin D. Resner________________
ERIN D. RESNER, Mayor
ATTEST: APPROVED AS TO FORM:
s/ PamelaMize ________________ /s/ BarryE. DeWalt _______________ PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney
Packet Pg. 53
Attachment: Reso 2021-061 Surplus Property (4.1(a)--Authorize the Mayor to sign a letter of intent to sell surplus property) SurplusPropertyListing
Address APN ZoningClassification

1. 4455OasisRd 114310019 GO – GeneralOffice

2. 18185OasisRd 114430002 GI – GeneralIndustry

3. 3811ElPortalDr 070100027 RS – ResidentialSingle-Family

4. 6690LockheedDr 054640013 GI – GeneralIndustry

5. 6950LockheedDr 056610004 GI – GeneralIndustry

6. 850QuartzHill Rd 115170001 RS – ResidentialSingle-Family

7. 1128GoldSt 102270001 RM – ResidentialMixedHousingType

8. 1515GoldSt 101750043 DowntownMixedUseSpecificPlan

9. 2984VictorAve 067370043 GC – GeneralCommercial

10. 2882VictorAve 067370022 GO – GeneralOffice

11. 2894VictorAve 067370023 GO – GeneralOffice

12. 2908VictorAve 067370024 GO – GeneralOffice

13. 2918VictorAve 067370025 GO – GeneralOffice

14. 2932VictorAve 067370026 GO – GeneralOffice

15. 2946VictorAve 067370027 GO – GeneralOffice

16. 2958VictorAve 067370052 GO – GeneralOffice

17. 2758VictorAve 067270062 GO – GeneralOffice

18. 2798VictorAve 067270065 GO – GeneralOffice

19. 2808VictorAve 067270066 GO – GeneralOffice

20. 2822VictorAve 067270067 GO – GeneralOffice

21. 2834VictorAve 067270068 GO – GeneralOffice

22. 2848VictorAve 067270069 GO – GeneralOffice

23. 2858VictorAve 067270070 GO – GeneralOffice

24. 2870VictorAve 067270071 GO – GeneralOffice

25. 2699BunkerSt 067380046 LO – LimitedOffice

26. 2725BunkerSt 067380047 LO – LimitedOffice

27. 2740VictorAve 067380050 LO – LimitedOffice

28. 385VintagePath 116380023 OS – OpenSpace

29. 900RedwoodBlvd 113300031 OS – OpenSpace

30. 760RedwoodBlvd 113300030 OS – OpenSpace

31. 4950VenturePkwy 054830003 GI – GeneralIndustry

32. 5155VenturePkwy 054220011 GI – GeneralIndustry

33. 5255VenturePkwy 054220012 GI – GeneralIndustry

34. 5300VenturePkwy 054220028 GI – GeneralIndustry

35. 5750VenturePkwy 054220017 GI – GeneralIndustry

36. 5950VenturePkwy 054220018 GI – GeneralIndustry

37. 6655VenturePkwy 054260007 GI – GeneralIndustry

38. 6755VenturePkwy 054260008 GI – GeneralIndustry

39. 2524LINDENAVE. 104-200-018 RS – ResidentialSingle-Family Exhibit A
Packet Pg. 54
Attachment: Reso 2021-061 Surplus Property (4.1(a)--Authorize the Mayor to sign a letter of intent to sell surplus property) SurplusPropertyListing

40. 2510 & 2504LINDENAVE 104-200-019 & 022 RS – ResidentialSingle-Family

41. 2440 & 2424LINDENAVE 104-200-023 & 025 RS – ResidentialSingle-Family

42. 2414LINDENAVE. 104-200-026 RS – ResidentialSingle-Family

43. 2404LINDENAVE. - 104-200-028 RS – ResidentialSingle-Family

44. 2380, 2320 & 2312LINDEN 104-200-029/036/037 RS – ResidentialSingle-Family

45. 2364LINDENAVE. 104-200-030 RS – ResidentialSingle-Family

46. 2334LINDENAVE. 104-200-032 RS – ResidentialSingle-Family

47. 2304LINDENAVE. 104-200-040 RS – ResidentialSingle-Family

48. 2264LINDENAVE. 104-200-041 RS – ResidentialSingle-Family

49. 2244LINDENAVE. 104-200-043 RS – ResidentialSingle-Family

50. 2234 & 2224LINDENAVE. 104-200-044 & 047 RS – ResidentialSingle-Family

51. 2210LINDENAVE. 104-220-021 RS – ResidentialSingle-Family

52. 2204LINDENAVE. 104-220-024 RS – ResidentialSingle-Family

53. 2208 & 2148LINDENAVE. 104-220-022 & 025 RS – ResidentialSingle-Family

54. 2136 & 2114LINDENAVE. 104-220-027 & 031 RS – ResidentialSingle-Family

55. 2124 & 2118LINDENAVE. 104-220-028 & 029 RS – ResidentialSingle-Family

56. 2000LINDENAVE. 104-220-033 RS – ResidentialSingle-Family

57. 2955LELANDAVE 108-010-043 RM – ResidentialMixedHousingType

58. 1313ROSELANE 116-440-025 RM – ResidentialMixedHousingType

59. 2520LelandAve (CaSARRA) 104-350-002 NC-MU NeighborhoodCommercial-MixedUse

60. 815ParkviewAve (CaSARRA) 104-350-001 NC-MU NeighborhoodCommercial-MixedUse

61. 825ParkviewAve (CaSARRA) 104-350-018 NC-MU NeighborhoodCommercial-MixedUse Packet Pg. 55
Attachment: Reso 2021-061 Surplus Property (4.1(a)--Authorize the Mayor to sign a letter of intent to sell surplus property)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize and approve the following:
(1) Adopt Resolution authorizing the City Manager , or designee, to execute all documents necessary to complete the application process for the California Department of Housing and Community Development’s Prohousing Incentive Program grant in an amount not to exceed $1 million; and
(2) Find that based on the facts in the record, applying for grant funding is not considered a project under the California Environmental Quality Act.

Fiscal Impact

The Prohousing Incentive Program (PIP) grant funds require no match obligation. The PIP grant request will be in an amount not to exceed of $1 million. There is no impact to the General Fund.

Alternative Action

The City Council (Council) could decline to adopt the Resolution allowing for staff to apply for the PIP Round 3 funding. This missed opportunity would result in not receiving additional grant funds to be used for implementation activities related to housing and community development.

Background/Analysis

On November 5, 2024, Council approved staff to apply for the State of California’s Housing and Community Development Department (HCD) Prohousing Designation (Designation). Currently, staff is gathering public co mments through the prescribed 30 -day public comment period and will submit the application to HCD prior to December 31, 2024.

MEETING DATE: December 3, 2024
ITEM NO. 4.2(a)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.2(a)--Authorization to apply for the California Department of Housing and Community Development's Prohousing Incentive Program Funding.

Steve Bade, Assistant City
Manager
Packet Pg. 56
Report to Redding City Council November 26, 2024
Re: 4.2(a)--Authorization to apply for Prohousing Incentive Program Funding Page 2

In addition, HCD recently published a Notice of Funding Availability (NOFA) Round 3 for the PIP. PIP grant funds are used to incentivize jurisdictions to obtain the Designation. This NOFA deadline is also December 31, 2024. Staff will submit the application for Designation prior to the PIP deadline, both the Designation and the PIP application will be considered simultaneously by HCD. PIP funds may be used to provide income-eligible households with housing and community development opportunities such as homebuyer down payment assistance. As such, staff would prioritize awarded funds to assist buyers purchasing single-family homes within the City of Redding.

Environmental Review

Applying for grant funding is not considered a project under the California Environmental Quality Act (CEQA). Any project that is developed will be reviewed for CEQA compliance once the details are known.

Council Priority/City Manager Goals

• Government of the 21 st Century - “Be relevant and proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”

• Economic Development- “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”

Attachments
^Resolution
Packet Pg. 57
RESOLUTION NO. 2024-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING

AUTHORIZING APPLICATION FOR, AND RECEIPT OF PROHOUSING

INCENTIVE PROGRAM FUNDS

WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the California Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing Inc entive Program or “PIP”); and

WHEREAS, the City Council of the City of Redding desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and

WHEREAS, the Department has issued Guidelines and Application in August, 2024 in the amount of $8,000,000 for PIP;

NOW, THEREFORE, IT IS RESOLVED THAT:

SECTION 1. The City Manager is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $1,000,000;

SECTION 2. In connection with the PIP grant, if the Application is approved by the Department, the City Manager of the City of Redding is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount not to exceed $1,000,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations related thereto, and all amendments thereto; and

SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement.

Pursuant to the Guidelines and in conjunction with the term s of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.

Packet Pg. 58
Attachment: ^Resolution (4.2(a)--Authorization to apply for Prohousing Incentive Program Funding) I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 3rd day of December, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

, Mayor
ATTEST: FORM APPROVED:

SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney

The undersigned, Sharlene Tipton, City Clerk of the City of Redding, does hereby attest and certify that the foregoing is a true and full copy of a resolution of the City Council of the City of Redding, Applicant’s governing body, adopted at a duly convened meeting on the date above -mentioned, and that the resolution has not been altered, amended, or repealed.

SIGNATURE: _____________________ DATE: _____________________

NAME: __________________________ TITLE: _____________________

Packet Pg. 59
Attachment: ^Resolution (4.2(a)--Authorization to apply for Prohousing Incentive Program Funding)

CITY OF REDDING

REPORT TO THE CITY COUNCIL

Recommendation

Authorize and approve the following:
(1) Authorize the City Manager , or designee, to execute the First Amendment to the Encampment Emergency Shelter Services Contract (C -10639) with the Shasta Community Health Center thereby increasing the contract amount from $60, 000 to $165,000; and
(2) Find that amending a contract is considered an exempt activity under National Environmental Policy Act, 24 CFR §58.34(a)(3) administrative activities.

Fiscal Impact

The Encampment Emergency Shelter Services Contract (Contract) is grant funded through the City of Redding ’s (City) Encampment Resolution Funding Program Round 3-Lookback allocation as well as other Housing Division budgeted funding sources necessary to f ully fund the contract. Increasing the contract from $60,000 to $165,000 will not impact the General Fund or other Housing Division activities.

Alternative Action

The City Council (Council) could choose not to provide approval for the additional funding for interim shelter services and provide staff an alternative direction. An alternative direction may limit options for Shasta Community Health Center (SCHC) to provide shelter rooms to eligible homeless individuals.

Background/Analysis

On November 6, 2024, the City terminated an agreement with a vendor who had been contracted to provide interim shelter to unsheltered persons utilizing a local motel. In order to assist those who were receiving interim shelter and were affected by the termination of the agreement , on November 12, 2024, the City Manager signed a contrac t with S CHC to provide short -term, MEETING DATE: December 3, 2024
ITEM NO. 4.2(b)
FROM:

***APPROVED BY***

[email protected]

[email protected]
SUBJECT: 4.2(b)--Shasta Community Health Center Agreement - First Amendment Steve Bade, Assistant City
Manager
Packet Pg. 60
Report to Redding City Council November 26, 2024
Re: 4.2(b) Shasta Community Health Center Contract Amendment Page 2

interim shelter services for clients displaced from the interim shelter motel program. Although the existing contract with S CHC is in effect through March 31, 2025, increasing the contract funding will all ow uninterrupted interim shelter motel rooms for eligible persons displaced through January 31, 2025.

It should be noted, under a separate , regular calendar staff report, staff has recommended that a request for proposals be published so that the City can outreach to community service providers that may be interested in partnering to create more long-term interim shelter contracts.

Environmental Review

Amending an agreement is not a project as defined under the California Environmental Quality Act, and no further action is required.

Amending a current agreement is considered an exempt activity under National Environmental Policy Act, 24 CFR §58.34(a)(3) administrative activities.

Council Priority/City Manager Goals

● Government of the 21 st Century – “Be relevant an d proactive to the opportunities and challenges of today’s residents and workforce. Anticipate the future to make better decisions today.”

● Economic Development – “Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community.”

Attachments
^First Amendment to C-10639
C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center
Exhibit C-1
Packet Pg. 61
First Amendment to Contract C-10639

Page 1 ends

FIRST AMENDMENT TO THE

ENCAMPMENT EMERGENCY SHELTER SERVICES CONTRACT BETWEEN THE CITY OF REDDING AND SHASTA COMMUNITY HEALTH CENTER (C-10639)

This First Amendment (“First Amendment”) is made and entered into by and between the City of Redding, a municipa l corporation, (“City”) and Shasta Community Health Center, a California Nonprofit public benefit corporation (“Provider”) (collectively the “Parties” and individually a “Party”).

RECITALS

WHEREAS, the Parties have previously entered into the Encampmen t Emergency Shelter Services Contract on November 1, 2024 for the purpose of Encampment Emergency Shelter services (C -10639) (referred herein as the “Contract”); and

WHEREAS, the Parties desire to amend the Contract to (1) Increase funding amount; and (2) Clarify funding sources;

NOW, THEREFORE, the Parties for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, hereby agree as follows:

I. Subsection A of Section 2 of the Contract is hereby amended and replaced in i ts entirety to read as follows:

Subsection 2(A). City shall pay Provider for services rendered pursuant to this Contract, at times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed One Hundred Sixty-Five Thousand Dollars and no/100 Cents ($165,000.00). This sum includes expenses incurred by Provider that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made t o Provider for services rendered pursuant to this Contract.

All other subsections of Section 2 of the Contract shall remain unchanged and in full force and effect.

II. Subsection L of Section 4 of the Contract is hereby amended and replaced in its entirety to read as follows:

Subsection 4(L). This Agreement is funded by Encampment Resolution Funding 3 -L or any other grant funding available through the City Housing Department . Consultant agrees to comply with all statutory, regulatory, and contractual requirements applicable to this funding source. This may include both substantive restrictions on how funds may be expended as well as various additional requirements, such as documentation, record keeping, and reporting. In the event that any state or federal a gency determines that the City of Redding is required to repay any portion of the grant funds due, in whole or in part, to Consultant's failure to comply with grant requirements, breach of this agreement, or violation of law, Consultant agrees to make imme diate payment to the City in the Packet Pg. 62
Attachment: ^First Amendment to C-10639 (4.2(b) Shasta Community Health Center Contract Amendment) First Amendment to Contract C-10639

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amount that agency has determined that the City must repay. This obligation is cumulative and in addition to any remedies the City may have, whether in contract or in tort
All other subsections of Section 4 of the Contract shall remain unchanged and in full force and effect.

III. As of the effective date of this First Amendment, Exhibit B to the Contract is hereby deleted in its entirety and replaced with Exhibit B -1 attached hereto and incorporated herein by reference, each reference in the Contract to “Exhibit B” shall mean and be a reference to “Exhibit B-1”.

IV. The foregoing Recitals and all exhibits referenced therein are hereby incorporated by this reference.

V. Except as expressly set forth herein, all of the terms and condi tions of the Contract shall remain in full force and effect.

VI. The effective date of this First Amendment shall be the date that it is signed by the City.

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Attachment: ^First Amendment to C-10639 (4.2(b) Shasta Community Health Center Contract Amendment) First Amendment to Contract C-10639

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IN WITNESS WHEREOF, City and Consultant have executed this First Amendment on the days and year set forth below:

CITY OF REDDING
A Municipal Corporation

Dated: ________________ __________________________________ By: BARRY TIPPIN, CITY MANAGER

ATTEST: APPROVED AS TO FORM:

CHRISTIAN M. CURTIS
City Attorney

_________________________________ __________________________________ SHARLENE TIPTON, City Clerk By: CHRISTIAN M. CURTIS
City Attorney

PROVIDER

SHASTA COMMUNITY HEALTH CENTER

Dated: ___________, 20____ ___________________________________ By: BRANDON THORNOCK,
Chief Executive Director

Tax ID No: 68-0165885

Packet Pg. 64
Attachment: ^First Amendment to C-10639 (4.2(b) Shasta Community Health Center Contract Amendment) Exhibit B-1

SECTION 1. PAYMENT PROVISIONS

Summary cost reporting documentation must be submitted with invoices, and all backup documentation must be retained for five (5) years.

Provider will be paid in accordance with the total budget stipulated as follows and subject to any limitations and specifics contained in this Contract and specific regulations:

Project Cost Total
Motel Room Rental $ 156,750
Admin costs (up to 5%) $ 8,250
Total $ 165,000

Provider must demonstrate expenses are in alignment with the approved eligible expenditures using the Monthly Report and Template (Exhibit C-1). Payments will not be made by the City on an invoice unless the previous month’s data has been submitted by the Provider into HMIS and approved by the City.

Provider will be reimbursed for eligible expenses including Motel Room Rental costs and Administration costs up to 5% of the total budget.

Motel room cost will be calculated by a daily room rate. It is acceptable to have two people share a room if the room is an appropriate size and both people agree to share the room. Backup documentation should identify the room number, room rate, and person(s) in the room.

This budget is subject to modification with the approval of the City Contract Representative, not to exceed the total payment amount as indicated in Section 2 of this Contract.

Provider agrees to provide City with reports that may be required by County, State, or Federal agencies for compliance with this Contract, including and not limited to:

1. Provider is required to enter each client served into the Homeless Management Information System (HMIS) as shown in Exhibit D. This includes a completed valid Release of Information from the program participant so that information may be inputted into HMIS within three (3) days upon entry and exit. Failure to input or provide complete, accurate, and timely client and program information into HMIS may result in payment delay.

Provider acknowledges and agrees to an y training necessary to accurately enter data into the HMIS and Coordinated Entry systems. The HMIS and Coordinated Entry systems are maintained by the United Way of Northern California. Their contact information is United Way of Northern California, 3300 Churn Creek Rd., Redding, CA 96001, 530-241-7521.

Packet Pg. 65
Attachment: ^First Amendment to C-10639 (4.2(b) Shasta Community Health Center Contract Amendment)

CITY OF REDDING

ENCAMPMENT EMERGENCY SHELTER SERVICES CONTRACT
THIS CONTRACT ("Contract') is made at Redding, California, by and between the City of Redding ("City"), a municipal corporation, and The Shasta Community Health Center, a California Nonprofit Public Benefit Corporation ("Provider") (collectively the "Parties", individually a "Party") for the purpose of Encampment Emergency Shelter services.

RECITALS
WHEREAS, City does not have sufficient personnel to perform the services required herein, thereby necessitating this Contract for Encampment Emergency Shelter services.

WHEREAS, the California Department of Business, Consumer Services and Housing Agency has awarded City the encampment resolution funds for the purpose of ensuring the safety and wellness of people experiencing homelessness in encampments, resolving critical encampment concerns and transition individuals into safe and stable housing, and encouraging a data-informed, coordinated approach to address encampment concerns ("Encampment Resolution Funding Program (ERF-3-L)"); and
WHEREAS, City has entered in that certain Standard Agreement Number 23-ERF-3-L-00008, Purchasing Authority Number O 10725 with the California Department of Business, Consumer Services and Housing Agency dated October 12, 2023 under the authority of, and in furtherance of, the purpose of the Encampment Resolution Funding Program (ERF-3-L) ("Standard Agreement"); and
WHEREAS, the California Department of Housing and Community Development ("HCD") has assumed administration of the Encampment Resolution Funding Program (ERF-3-L) and currently administrates the Encampment Resolution Funding Program (ERF-3-L); and WHEREAS, Provider agrees to provide services related to the Encampment Resolution Funding Program set forth in the Contract and represents that it is capable of providing such services; and WHEREAS, Provider acknowledges and agrees that City shall utilize the Encampment Resolution Funding Program to compensate Provider for the services provided pursuant to the Contract and represents that it is willing and capable of complying with the Encampment Resolution Funding Program requirements;
NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby acknowledged, as follows:

Encampment Emergency Shelter Services Contract - Shasta Community Health Center n
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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community SECTION 1. ENCAMPMENT EMERGENCY SHELTER SERVICES
A. Provider shall provide services outlined in Exhibit A, attached and incorporated herein.

Provider shall provide the services at the time, place, and in the manner specified in Exhibit A
B. Provider shall provide services in compliance with all terms and conditions of the Encampment Resolution Funding Program (ERF-3-L) set forth in the Standard Agreement (as applicable) attached hereto as Exhibit E and incorporated herein by reference. Provider shall notify City about any noncompliance by Provider with the Encampment Resolution Funding Program (ERF-3-L) requirements either confirmed or suspected.

SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Provider for services rendered pursuant to this Contract, at times and in the manner set forth in Exhibit B, attached and incorporated herein, in a total amount not to exceed Sixty Thousand Dollars and no/100 Cents ($60,000.00). This sum includes expenses incurred by Provider that are reasonably associated with the provision of services under this Contract. The payments specified herein shall be the only payments to be made to Provider for services rendered pursuant to this Contract.

B. Provider shall submit monthly reports and invoices to the City for services completed to the date of the invoice no later than the 15th of each month in the form set forth in Exhibit C and Exhibit C-1. Exhibit C and Exhibit C-1 are attached and incorporated herein by reference. All invoices shall be itemized to reflect the activities completed, employees performing the requested tasks, the billing rate for each employee and the hours worked. City shall not pay invoices submitted without monthly reports required herein.

C. Drawdowns for the payment of eligible expenses shall be made against the line budget items specified in Exhibit B and in accordance with performance. Repotiing of program expenses, including "zero" expenses, and drawdown requests will be accompanied by program statistics as outlined on the Encampment Emergency Shelter Program Monthly Report (Exhibit C). This Exhibit shall be submitted along with an invoice for project funds expended within the reporting period and it must be accompanied by documents that adequately justify the reported expenses.

Documentation may include, but is not limited to copies of receipts, bills, invoices, payroll reports, paystubs, timecards, and/or program financial statements as appropriate. At its discretion, the City may request additional supporting documentation for the purposes of accepting Exhibit C and approving any request for reimbursement.

D. All correct, complete, and undisputed invoices sent by Provider to City that comply with requirements stated above shall be paid within thirty (30) calendar days of receipt.

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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community SECTION 3. TERM AND TERMINATION
A. The Contract shall be effective on November 1, 2024 (the "Effective Date") and expires on March 31, 2025, unless terminated earlier in accordance with the termination provisions of this Contract.

B. If Provider fails to (1) perform its duties to the satisfaction of City, or (2) fulfill in a timely and professional manner its obligations under this Contract, (3) comply with the requirements of the Encampment Resolution Funding Program (ERF-3-L), or (4) ensure that each independent contractor or subcontractor haired by Provider to perform a portion of its obligations under this Contract complies with the Encampment Resolution Funding Program (ERF-3-L) requirements, then City shall have the right to terminate this Contract effective immediately upon City giving written notice thereof to Provider.

C. Either Party may terminate this Contract without cause on thirty (30) calendar days' written notice. Notwithstanding the preceding, if the term set forth in Section 3.A. of this Contract exceeds ninety (90) calendar days in duration, Provider's sole right to terminate shall be limited to termination for cause.

D. In the event that City gives notice of termination, Provider shall promptly provide to City any and all finished and unfinished reports, data, studies, photographs, charts or other work product prepared by Provider pursuant to this Contract. City shall have full ownership, including, but not limited to, intellectual property rights, and control of all such finished and unfinished reports, data, studies, photographs, charts or other work product.

E. In the event that City terminates the Contract, City shall pay Provider the reasonable value of services rendered by Provider pursuant to this Contract; provided, however, that City shall not in any manner be liable for lost profits which might have been made by Provider had Provider completed the services required by this Contract.

Provider shall, not later than ten (10) calendar days after termination of this Contract by City, furnish to City such financial information as in the judgment of the City's representative is necessary to determine the reasonable value of the services rendered by Provider.

F. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, equity or otherwise for a Party's failure to perform each obligation required by this Contract.

SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT A. All Provider records with respect to any matters covered by this Contract shall be made available to City, state, and/or federal authorities or any authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data.

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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Any deficiencies noted in audit/monitoring reports must be fully cleared by Provider within 30 days after receipt of notice of deficiency or deficiencies by Provider.

Failure of Provider to comply with the above audit/monitoring requirements will constitute a violation of this Contract and may result in the withholding of future payments.

B. Pursuant to the City's business license ordinance, Provider shall obtain a City business license prior to commencing work.

C. Provider represents and warrants to City that it has all licenses, permits, qualifications and approvals of any nature whatsoever that are legally required for Provider to practice its profession. Provider represents and wanants to City that Provider shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and approvals that are legally required for Provider to practice its profession.

D. Provider shall, during the entire term of this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee relationship, association, joint venture relationship, trust or partnership or to allow City to exercise discretion or control over the professional manner in which Provider performs under this Contract. Any and all taxes imposed on Provider's income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales or use taxes, shall be paid by Provider. Provider shall be responsible for any taxes or penalties assessed by reason of any claims that Provider is an employee of City. Provider shall not be eligible for coverage under City's workers' compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit.

E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity not a party hereto.

F. No portion of the work or services to be performed under this Contract shall be assigned, transfened, conveyed or subcontracted without the prior written approval of City. Provider may use the services of independent contractors and subcontractors to perform a portion of its obligations under this Contract with the prior written approval of City. Independent contractors and subcontractors shall be provided with a copy of this Contract and Provider shall have an affirmative duty to assure that said independent contractors and subcontractors comply with the same and agree to be bound by its terms. Provider shall be the responsible party with respect to all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions from its contractors and subcontractors as City's Risk Manager shall determine to be necessary. Provider shall ensure that each independent contractor or subcontractor haired by Provider to perform a portion of its obligations under this Contract complies with the Encampment Resolution Funding Program (ERF-3-L) requirements.

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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community G. Provider, at such times and in such form as City may require, shall furnish City with such periodic reports as it may request pe1iaining to the work or services undertaken pursuant to this Contract, the costs or obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract.

H. Provider shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Contract and such other records as may be deemed necessary by City to assure proper accounting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City.

Provider shall retain such records for five (5) years after the expiration of this Contract, unless prior permission to destroy them is granted by City.

I. Provider shall perform all services required pursuant to this Contract in the manner and according to the standards observed by a competent practitioner of Provider's profession. All products of whatsoever nature which Provider delivers to City pursuant to this Contract shall be prepared in a professional manner and conform to the standards of quality normally observed by a person practicing the profession of Provider and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract.

J. All completed repo1is and other data or documents, or computer media including diskettes, and other materials provided or prepared by Provider in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual prope1iy rights including, but not limited to, copyright and patent rights, in said documents, computer media, and other materials provided by Provider. City shall release, defend, indemnify and hold harmless Provider from all claims, costs, expenses, damage or liability arising out of or resulting from City's use or modification of any reports, data, documents, drawings, specifications or other work product prepared by Provider, except for use by City on those portions of the City's project for which such items were prepared.

K. Provider, including its employees, agents, and sub-providers, shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Contract. Provider shall comply with all requirements of the Political Reform Act ( Government Code § 8100 et seq.) and other laws relating to conflicts of interest, including the following: 1) Provider shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Provider's economic interest, and 2) if required by the City Attorney, Provider shall file financial disclosure forms with the City Clerk.

L. This Agreement is funded by State and/or Federal grant funds. Consultant agrees to comply with all statutory, regulatory, and contractual requirements applicable to this funding source. This may include both substantive restrictions on how funds may be expended as well as various additional requirements, such as documentation, record keeping, and reporting. In the event that any state or federal agency determines that Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 70
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community the City of Redding is required to repay any portion of the grant funds due, in whole or in part, to Consultant's failure to comply with grant requirements, breach of this agreement, or violation of law, Consultant agrees to make immediate payment to the City in the amount that agency has determined that the City must repay. This obligation is cumulative and in addition to any remedies the City may have, whether in contract or in tort.

SECTION 5. INSURANCE
A. Unless modified in writing by City's Risk Manager, Provider shall maintain the following noted insurance during the duration of the Contract:

Coverage Reguired Not Reguired
Commercial General Liability X
Comprehensive Vehicle Liability
Workers' Compensation and Employers' Liability
Professional Liability (Errors and Omissions)
B. Coverage shall be at least as broad as:

X
X
X
(Place an "x" in the appropriate box)

1. Insurance Services Office form number CG-0001, Commercial General Liability Insurance, in an amount not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury, personal injury and property damage;

2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for total limits of not less than $1,000,000 combined single limits per accident applicable to all owned, non-owned and hired vehicles;

3. Statutory Workers' Compensation required by the Labor Code of the State of California and Employers' Liability Insurance in an amount not less than $1,000,000 per occurrence. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents and volunteers;

4. Professional Liability (Errors and Omissions) Insurance, appropriate to Provider's profession, against loss due to error or omission or malpractice in an amount not less than $1,000,000.

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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community

5. The City does not accept insurance certificates or endorsements with the wording "but only in the event of a named insured's sole negligence" or any other verbiage limiting the insured's insurance responsibility.

C. Any deductibles or self-insured retentions must be declared to and approved by City.

At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents and volunteers; or the Provider shall procure a bond guaranteeing payment of losses and related· investigations, claims administration and defense expenses.

D. The General Liability shall contain or be endorsed to contain the following prov1s10ns:

1. City, its elected officials, officers, employees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or on behalf of Provider; premises owned, leased or used by Provider; or automobiles owned, leased, hired or borrowed by Provider. The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, employees, agents and volunteers.

2. The insurance coverage of Provider shall be primary insurance as respects City, its elected officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, employees, agents and volunteers, shall be in excess of Provider's insurance and shall not contribute with it.

3. Coverage shall state that the insurance of Provider shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

4. Each insurance policy required by this Contract shall be endorsed to state that coverage shall not be canceled except after thirty (30) calendar days' prior written notice has been given to City. In addition, Provider agrees that it shall not reduce its coverage or limits on any such policy except after thirty (30) calendar days' prior written notice has been given to City.

E. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-VII.

F. Provider shall designate the City of Redding, 777 Cypress A venue, Redding, CA 96001 as a Certificate Holder of the insurance. Provider shall furnish City with ce11ificates of insurance and original endorsements effecting the coverages required by this clause. Certificates and endorsements shall be submitted electronically via the PINS Advantage system. A link will be provided for the Provider, or their insurance Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 72
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community agent, to enter and upload documents directly to PINS Advantage. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved in PINS Advantage by the City's Risk Manager prior to the commencement of contracted services. City may withhold payments to Provider if adequate certificates of insurance and endorsements required have not been submitted as described above or provided in a timely manner.

G. The requirements as to the types and limits of insurance coverage to be maintained by Provider as required by Section 5 of this Contract, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Provider pursuant to this Contract, including, without limitation, provisions concerning indemnification.

H. If any policy of insurance required by this Section is a "claims made" policy, pursuant to Code of Civil Procedure§ 342 and Government Code§ 945.6, Provider shall keep said insurance in effect for a period of eighteen ( 18) months after the termination of this Contract.

I. If any damage, including death, personal injury or property damage, occurs in connection with the performance of this Contract, Provider shall immediately notify City's Risk Manager by telephone at (530) 225-4068. No later than three (3) calendar days after the event, Provider shall submit a written report to City's Risk Manager containing the following information, as applicable: 1) name and address of injured or deceased person(s); 2) name and address of witnesses; 3) name and address of Provider's insurance company; and 4) a detailed description of the damage and whether any City property was involved.

SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782.8, when the services to be provided under this Contract are design professional services to be performed by a design professional, as that term is defined under Section 2782.8, Provider shall, to the fullest extent permitted by law, indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney's fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Provider, its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

B. Other than in the performance of professional services by a design professional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 73
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community permitted by law, Provider shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney's fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and description to which any or all of them may be subjected by reason of the performance of the services required under this Contract by Provider its officers, employees or agents in the performance of professional services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City.

C. The Provider's obligation to defend, indemnify and hold harmless shall not be excused because of the Provider's inability to evaluate liability. The Provider shall respond within thirty (30) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City. If the Provider fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized by law, the City may withhold such funds the City reasonably considers necessary for its defense and indemnity until disposition has been made of the claim or until the Provider accepts or rejects the tender of defense in writing delivered to the City, whichever occurs first. This subdivision shall not be construed to excuse the prompt and continued performance of the duties required of Provider herein.

D. The obligation to indemnify, protect, defend, and hold harmless set fo1ih in this Section applies to all claims and liability regardless of whether any insurance policies are applicable. The policy limits of said insurance policies do not act as a limitation upon the amount of indemnification to be provided by Provider.

E. City shall have the right to approve or disapprove the legal counsel retained by Provider pursuant to this Section to represent City's interests. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing the obligations set forth in this Section.

SECTION 6. CONTRACT INTERPRETATION, VENUE AND ATTORNEY FEES A. This Contract shall be deemed to have been entered into in Redding, California. All questions regarding the validity, interpretation, or performance of any of its terms or of any rights or obligations of the parties to this Contract shall be governed by California law. If any claim, at law or otherwise, is made by either party to this Contract, the prevailing party shall be entitled to its costs and reasonable attorneys' fees.

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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community B. This document, including all exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Contract shall not be altered, amended or modified except by a writing signed by City and Provider. No verbal agreement or conversation with any official, officer, agent, or employee of City, either before, during, or after the execution of this Contract, shall affect or modify any of the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Provider to any additional payment whatsoever under the terms of this Contract.

C. No covenant or condition to be performed by Provider under this Contract can be waived except by the written consent of City. Forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question. Until performance by Provider of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence.

D. If any portion of this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof. A waiver of any party of any provision or a breach of this Contract must be provided in writing and shall not be construed as a waiver of any other provision or any succeeding breach of the same or any other provisions herein.

F. Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each Party further declares and represents that this Contract is made without reliance upon any statement or representation not contained herein of any other Party or any representative, agent, or attorney of the other Party. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this Contract and that the decision of whether or not to seek the advice of counsel with respect to this Contract is a decision which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to have been the drafter hereof, and the principle of law set forth in Civil Code § 1654 that contracts are construed against the drafter shall not apply.

G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived.

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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community H. In the event of a conflict between the term and conditions of the body of this Contract and those of any exhibit or attachment hereto, the terms and conditions set forth in the body of this Contract proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Provider.

SECTION 7. SURVIVAL
The provisions set forth in Subsection l(C) and Sections 3 through 7, inclusive, of this Contract shall survive the termination or expiration of the Contract.

SECTION 8. COMPLIANCE WITH LAWS - NONDISCRIMINATION
A. Provider shall comply with all applicable laws, ordinances and codes of federal, state and local governments.

B. In the performance of this Contract, Provider shall not discriminate against any employee or applicant for employment because of race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or non-membership in any organization. Provider shall take affirmative action to ensure applicants are employed and that employees are treated during their employment without regard to their race, color, ancestry, national origin, religious creed, sex, sexual orientation, disability, age, marital status, political affiliation, or membership or non-membership in any organization. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training.

SECTION 9. REPRESENTATIVES
A. City's representative for this Contract is Laura McDuffey, Senior Housing Specialist, telephone number (530) 225-4236, fax number (530) 225-4126, email [email protected], 777 Cypress Avenue, Redding, California 96001. All of Provider's questions pertaining to this Contract shall be referred to the above-named person, or to the representative's designee.

B. Provider's representative for this Contract is Brandon Thornock, telephone number (530) 229-5074, email [email protected]. All of City's questions pertaining to this Contract shall be referred to the above-named person.

C. The representatives set forth herein shall have authority to give all notices required herein.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 76
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community SECTION 10. NOTICES
A. All notices, requests, demands, and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by email or facsimile, with a hard copy mailed first class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as follows:

To City:

Laura McDuffey
Senior Housing Specialist
City of Redding
777 Cypress Ave.

Redding, CA 96001
[email protected]
To Provider:

Brandon Thornock
Chief Executive Director
Shasta Community Health Center
1035 Placer St.

Redding, CA 96001
[email protected]
B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section.

C. Notice shall be deemed effective upon: 1) personal service; 2) two calendar days after mailing, emailing, or transmission by facsimile, whichever is earlier.

SECTION 11. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have full right, power, and lawful authority to undertake all obligations as provided in this Contract; and that the execution, performance, and delivery of this Contract by said signatories has been fully authorized by all requisite actions on the part of the respective parties to this Contract.

B. When the Mayor is signatory to this Contract, the City Manager and/or the Department Director having direct responsibility for managing the services provided herein shall have authority to execute any amendment to this Contract which does not increase the amount of compensation allowable to Provider or otherwise substantially change the scope of the services provided herein.

SECTION 12. INCORPORATION OF RECITALS AND EXHIBITS
The foregoing Recitals and all exhibits referenced therein are hereby incorporated by this reference and made part of this Contract.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 77
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community SECTION 13. EFFECTIVE DATE OF CONTRACT
The effective date of this Contract shall be the date it is signed by City.

Enclosures:

Exhibit A - Scope of Work
Exhibit B - Payment Provisions
Exhibit C - Monthly Report
Exhibit C-1 - Invoice Template
Exhibit D - HMIS Documents
Exhibit E - Executed Standard Agreement
[Remainder of Page Intentionally Left Blank. Signature Page Follows.] Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 78
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community IN WITNESS WHEREOF, City and Provider have executed this Contract on the days and year set forth below:

Dated: �, 2oti/
ATTEST:

Dated: I I /c.-_____.____,1,_ __ 1_ , 20-2::i--

CITY OF REDDING,
A Municipal Corporation
·��By:BAR� �anager
APPROVED AS TO FORM:
ua/Jra
m
Z�<-
Na tali a K. Ebersole
Assistant City Attorne
By: CHRISTIAN M. CURTIS,
City Attorney
PROVIDER: Shasta Community Health
Center
A

BRANDON THORNOCK,
Ch�ive Director
Tax ID No.: 68-0165885
Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 79
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Exhibit A
Provider, Shasta Community Health Center will be responsible for administering Encampment Emergency Shelter Services (Project) during the term of this Contract at the time, place, and manner specified in this Exhibit.

SECTION 1. SCOPE OF WORK
Shasta Community Health Center will operate the Project as detailed in this Contract, obtaining a block of hotel rooms for Emergency Shelter for eligible individuals as identified by the City in accordance with the Encampment Resolution Funding 3-L, and oversee shelter stays. Tasks will include the following:

A. Work with the City's Crisis Intervention Response Team (CIRT) and Good News Rescue Mission ERF Case Managers to provide shelter rooms to identified homeless individuals.

Referrals will be accepted through CIR T and other community providers and focus on clients associated with the Linden Canyon or Progress Way encampments.

B. Coordinate with other funding sources that could provide emergency shelter and other support.

C. Provide Emergency Shelter and support for client households as they adjust from living outside to living in temporary emergency housing.

D. Coordinate with available community case managers to assist clients with immediate shelter from the elements, establish stability, and connect to services with the intent of permanent housing solutions.

E. Collect data and information as required by the City, including emolling clients into the Coordinated Entry via Homeless Management Information System (HMIS) if they are not emolled.
a. Provider will set up and utilize a dedicated Emergency Shelter Program in HMIS and grant the City access for monitoring.
b. Provider will emoll clients in Coordinated Entry if they have not been previously emolled or have expired Release of Information forms, as indicated in Exhibit D. c. Provider will complete and upload a Homeless Certification document to HMIS for each client, as indicated in Exhibit D.

F. Provider shall submit monthly reports to the Contract Representative using the required City format and the Homeless Management Information System (HMIS). The Provider will provide monthly reports on requested data outcomes and demographics by the 15th of each month.

G. Provider may be requested to provide reports from HMIS to Contract Representative.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 80
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community H. Provider shall provide client-specific data as requested by the City.

SECTION 2. PERFORMANCE MEASUREMENT
The Project will be monitored frequently using internal evaluations, data verification, and field monitoring. The Provider will:

A. Implement program evaluation tools to measure client satisfaction and program effectiveness.

B. Submit monthly reports to the City of Redding with additional reports and data as requested.

C. Receive periodic monitoring and evaluation by the City.

The following outcomes/outputs will be used to assess the performance of the Project. This data will be reflected in HMIS reports along with monthly reports to City:

A. Number of clients served.

B. Destinations of Clients when they exit the program.

C. Services provided while in the program.

D. Data input to the HMIS is consistent and monitored monthly.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 81
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Exhibit B
SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with mvo1ces, and all backup documentation must be retained for five (5) years.

Provider will be paid in accordance with the total budget stipulated as follows and subject to any limitations and specifics contained in this Contract and specific regulations:

Pro_ject Cost Total
Motel Room Rental $ 57,000
Admin costs (up to 5%) $ 3,000
rrotal $60,000
Provider must demonstrate expenses are in alignment with the approved eligible expenditures using the Monthly Report and Template (Exhibit C-1 ). Payments will not be made by the City on an invoice unless the previous month's data has been submitted by the Provider into HMIS and approved by the City.

Provider will be reimbursed for eligible expenses including Motel Room Rental costs and Administration costs up to 5% of the total budget.

This budget is subject to modification with the approval of the City Contract Representative, not to exceed the total payment amount as indicated in Section 2 of this Contract.

Provider agrees to provide City with reports that may be required by County, State, or Federal agencies for compliance with this Contract, including and not limited to:

Provider acknowledges and agrees to any training necessary to accurately enter data into the HMIS and Coordinated Entry systems. The HMIS and Coordinated Entry systems are maintained by the United Way of Northern California. Their contact information is United Way of Northern California, 3300 Churn Creek Rd., Redding, CA 96001, 530-241-7521.

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 82
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community

EXHIBIT C

ENCAMPMENT EMERGENCY SHELTER PROGRAM

MONTHLY REPORT
Provider: Shasta Community Health Center
Contact Person:

Accounting period for this report:

I. Financial Status
through
A. Total funds expended this accounting period: ___ _
B. Total funds expended in previous accounting periods: ___ _ C. Total funds expended to date (A+B): __ _
II. Service Data
Number ofunduplicated participants newly enrolled this month: ___ _ Number of unduplicated participants newly into interim housing this month: ___ _ Location of interim housing: _____________________ _
Number ofunduplicated participants finding permanent housing this month: ___ _ Total enrolled this month: ----
Number exited this month: ----
Reasons for exit: ---------------------------
III. HMIS Data
HMIS CoC APR Report attached for the reporting period? D Yes D No D N/ A IV: Describe any successes or challenges during this reporting period:

Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 83
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community EXHIBIT C-1

ENCAMPMENT EMERGENCY SHELTER PROGRAM

INVOICE TEMPLATE
Date:

Provider Information
Name:

Address:

Contact Person:

Description of Reimbursement:

Invoice Number:

Total to be paid:

I hereby certify the above to be true and correct, to the best of my knowledge:

Signature Date
Typed or Printed Name Title
City Staff Approval Signature Date
Amount
Encampment Emergency Shelter Services Contract - Shasta Community Health Center Packet Pg. 84
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Exhibit D
NorCal HMI� IntakP. Form -Adult

1. Intake Summary
Agency Case No: Service Point Client No:

Intake Date Month Day
I
Year
I
Intake Staff Name
Case Manager Staff Direct Phone Line
Agency Name Notice of Privacy Practices Acknowledgement signed □ Yes □ No
Program Name
Release of Information (ROI) Signed □ Yes □ No

2. Household Information
□ Couple (parent & friend) & child(ren) □ Foster Parent(s) with child(ren) □ other Household □ Couple with no child(ren) D Grandparent(s) with child(ren) D Single Adult Type □ Extended family unit □ Male Single Parent □ Two Parents with child(ren) □ Female Single Parent D Non-custodial Caregiver(s) w/child(ren)

3. Client Information
First
I
Middle
I
Last
I
Suffix
Alias
I
Email Address
Address
I
Telephone

SSN - -
U.S. Military □ Yes
□ Full Reported □ No
D Partial/ Approx. Reported Veteran □ Client doesn't know SSN Data Quality □ Client doesn't know {adults only) □ Client refused □ Client refused
Month I Day
I
Year
I
D Woman (Girl, if child) D Man (Boy, if child) Date of Birth □ Culturally Specific Identity (e.g., Two-Spirit) □ Full DOB Reported Gender □ Transgender
DOB Data Quality □ Approximate or Partial DOB Reported □ Questioning □ Client doesn't know □ Different Identity
□ Client refused
□ American Indian, Alaska Native, or
indigenous
D Asian, or Asian American
Race and Ethnicity D Black, African American, or African □ Hispanic/Latina/e/o
D Middle Eastern or North African
□ Native Hawaiin or Pacific Islander
□ White
□ Self (Head of Household) □ YesRelationship to □ Head of Household's child Disabling D NoHead of Household D Head of Household's spouse or partner Condition? □ Client doesn't know (HoH) □ Head of Household's other relation member □ Client refused□ other (non-relation member) Zip Code of Last □ CA-516
Permanent □ Del Norte
Address Client Location □ Lassen
(CoC) & D Modoc
□ Full Reported Current □ Plumas
Zip Data Quality □ Partial/Approx. Reported County of D Shasta D Client doesn't know □ Sierra
D Client refused Service □ Siskiyou
NOTES:
21 Packet Pg. 85
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community NorCal HMIS Intake Form -Adult

4. Homeless Determination
--HOMELESS SITUATION--
□ Place not meant for human habitation (car, abandoned building, bus or train station, etc.) □ Emergency shelter (incl. hotel/motel or campground paid for w/ES voucher, or RHY-funded Host Home Shelter) (ES) □ Safe Haven (SH)
--INSTITUTIONAL SITUATIONS--
□ Foster care home or foster care group home
□ Hospital or other residential non-psychiatric medical facility □ Jail, prison, or juvenile detention facility
□ Long-term care facility or nursing home
□ Psychiatric hospital or other psychiatric facility
□ Substance abuse treatment facility/detox
Prior Living --I1;t:1eOBABYAHl2 e1;Bt:1AHl;HI HOUSIH� SUUAIIOHS □ Residential project or halfway house w/no homeless criteriaSituation □ Hotel or motel paid for without emergencyshelter voucher *If yes to Temporary/Permanent Housing □ Transitional housing for homeless persons (including homeless youth) or Institutional Situations:
□ Host Home (non-crisis)
Where did you □ Staying or living in a friend's room, apartment or house On the night before, did you stay on the spend last night? □ Staying or living in a family member's room, apartmentor house streets, ES, or SH? (al/adults& □ Rental by client, with GPO TIP housing subsidy □ Yes □ No unaccompanied youth) □ Rental by client, with VASH subsidy □ Permanent housing (other than RRH) for formerly homeless persons □ Rental by client, with RRH or equivalent subsidy
□ Rental by client, with HCV voucher (tenant or project based) □ Rental by client in a public housing unit
□ Rental by client, no ongoing housing subsidy
□ Rental by client, with other ongoing housing subsidy
□ Owned by client, with ongoing housing subsidy
□ Owned by client, no ongoing housing subsidy
--OTHER--
□ Client doesn't know
□ Client refused
□ Data Not Collected
u une nignr or 1ess
Number of times □ Two to six nights □ 1 time
□ One week or more, but less than one month client has been □ 2 times Length of stay in □ One month or more, but less than 90 days homeless ( on the □ 3 times previous place □ 90 days or more, but less than one year streets, in ES, or D Four or more times □ One year or longer SH) in past three D Client doesn't know □ Client doesn't know years including D Client refused
□ Client refused today
Total number of □ 1 month (this time is the first month) Approximate date Month Day Year □ 2 □ 3 □ 4 □5 □ 6
homelessness months homeless □ 7 □ 8 □ 9 □ 10 □ 11
started on the street in the □ 12 □ More than 12 months past three years □ Client doesn't know □ Clientrefused

5. Monthly Income
Income from any source: □ Yes D No D Client doesn't know □ Client refused Source of Income: Receiving Income Amount Additional Household Notes Source Received Members Alimony or Other Spousal Support □ Yes □ No $ $
Child Support □ Yes □ No $ $
Earned Income (wages) □ Yes □ No $ $
General Assistance (GA) □ Yes □ No $ $
Other □ Yes □ No $ $
Pension or retirement income from another job □ Yes □ No $ $ Private Disability Insurance □ Yes □ No $ $
Retirement Income from Social Security □ Yes □ No $ $
SSDI □ Yes □ No $ $
SSI □ Yes □ No $ $
TANF (including CalWORKs) □ Yes □ No $ $
Unemployment Insurance □ Yes □ No $ $
22 Packet Pg. 86
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community NorCal HMIS Intake Form -Adult
VA Non-Service-Connected Disability Pension □ Yes □ No $ $ VA Service-Connected Disability Compensation □ Yes □ No $ $ Worker's Compensation □ Yes □ No $ $

6. Non-Cash Benefits
Non-cash benefit from any source: □ Yes □ No □ Client doesn't know □ Client refused Source of Non-cash benefit: Receiving Benefit Type Received Additional Household Notes Members SNAP including CalFresh (Food Stamps) □ Yes □ No
Special Supplemental Nutrition Program (WIC) □ Yes □ No TANF Child care Services □ Yes □ No
TANF Transportation Services □ Yes □ No
Other TANF Funded Services □ Yes □ No (Sec.8/Public Housing/Rent Assist) Other Source □ Yes □ No

7. Health Insurance
Covered by Health Insurance: D Yes □ No □ Client doesn't know D Client refused Health Insurance type: Covered? Start date Insurance Notes MEDICAID/MEDI-CAL □ Yes □ No
MEDICARE □ Yes □ No
State Children's Health Insurance Program □ Yes □ No
Veteran's Administration (VA) Medical Services □ Yes □ No Employer - Provided Health Insurance □ Yes □ No
Health Insurance obtained through COBRA □ Yes □ No
Private Pay Health Insurance □ Yes □ No
State Health Insurance for Adults □ Yes □ No
Indian Health Services Program □ Yes D No
Other □ Yes □ No

8. Disabilities
If Yes, Expected to be of long-
Disability Type: Disability continued and indefinite duration Start date Disability Notes Determination and substantially impairs ability to live indeoendently?
□ Yes □ No □ Yes □ Client doesn't knowAlcohol Use Disorder □ Client doesn't know □ No □ Client refused D Client refused Both Alcohol and Drug □ Yes □ No □ Yes □ Client doesn't know□ Client doesn't knowUse Disorder □ Client refused □ No □ Client refused □ Yes □ No □ Yes □ Client doesn't knowChronic Health Condition D Client doesn't know □ Client refused □ No □ Client refused
□ Yes □ No □ Yes D Client doesn't know Developmental □ Client doesn't know D Client refused □ No □ Client refused
□ Yes D No □ Yes □ Client doesn't knowDrug Use Disorder D Client doesn't know D Client refused □ No D Client refused
□ Yes □ No □ Yes □ Client doesn't knowHIV/AIDS D Client doesn't know □ Client refused □ No D Client refused
Mental Health Problem □ Yes □ No □ Yes D Client doesn't know □ Client doesn't know □ No □ Client refused
Physical □ Yes □ No □ Yes □ Client doesn't know
□ Client doesn't know □ No □ Client refused
23 Packet Pg. 87
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community NorCal HMIS Intake Form -Adult

9. Domestic Violence Questions
Are you a Domestic D Yes □ No
□ Client doesn't knowViolence Victim/Suivivor? D Client refused IF YES - When did the □ Within past 3 months D 3-6 mo. Ago D 6-12 mo. Ago D More than a year ago Domestic Violence D Client doesn't know □ Client refused experience occur? IF YES - Are you currently fleeing?
□ Yes □ No D Client doesn't know D Client refused

10. Coordinated Entry Questions
Do you have a felony conviction? D Yes □ No Registered sex offender? D Yes D No Have you.ever been denied housing D Yes □ No Do you have any pets? □ Yes □ No because of criminal convictions?

11. Residential Move-In Date
Month Day Year
If Yes, Date of Move-In

12. Street Outreach Only Date of Engagement:

NOTES:

Last Updated: 11/2021
24 Packet Pg. 88
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Homeless Management Information System (HMIS)
Authorization to Use or Disclose Confidential Information I hereby authorize use or disclosure of the named individuals' confidential information (Cl) collected in the Vulnerability Index, as described below. I understand this authorization may include the disclosure or exchange of information in written, verbal, electronic and/or other forms. The named individuals' Cl will not be made public and will only be used with strict confidentiality.

Client:

Last Name: First Name:

Address:
---------- -----------------
-------------------------------City: __________________ St ate: ____ Zip: _____ _ Telephone Number: ________________ _Date of Birth: -------- I understand that _________ (Service Provider) collected information about me and/or my dependents listed below to enter it into a database system called Homeless Management Information System (HMIS). This database helps the Continuum of Care (Coe) members and HUD to better understand homelessness, to improve service delivery to the homeless, and to evaluate the effectiveness of services provided to the homeless in the CoC. Participation in data collection and release, although optional, is a critical component of our community's ability to provide the most effective services and housing.

The information that is collected in the HMIS database is protected by limiting access to the database and by limiting with whom the information may be shared, in compliance with the standards set forth by federal, state, and local regulations governing confidentiality of client records. Every person and agency that is authorized to read or enter information into the database has signed an agreement to maintain the security and confidentiality of the information.

The Cl gathered and prepared will be included in a HMIS database of participating agencies who have entered into a Data Sharing Agreement and shall be used to:
a. Produce a client profile at intake that will be shared by collaborating agencies b. Produce anonymous, aggregate-level reports regarding use of services c. Track individual program-level outcomes
d. Identify unfilled service needs and plan for the provision of new services e. Allocate resources among agencies engaged in the provision of new services f. Disclose if required by court order or as required by law g. Assess needs for housing, utility assistance, food, counseling and/or other services. 25 Packet Pg. 89
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community The information may include, but is not limited to the following Cl:
• Full Name
• Date of Birth
• Social Security
Number
• Gender
• Ethnicity & Race
• Veteran Status
• Program entry date
• Program exit date
• CIN/insurance
• Residence prior to project entry
• HIV/AIDS status
• Homeless history
• Zip Codes of last permanent
address
• Family composition
• Employment status
• Housing information
• Income and benefits information
• Domestic
Violence
• Mental Health
• Disabling
condition
• Alcohol & drug
• Legal history
• Photo (if
applicable)
• The release of my information listed above does not guarantee that I will receive assistance, and my refusal to authorize the use of my information does not disqualify me from receiving assistance.
• I may revoke this authorization at any time by signing a "Revocation of Consent to Release Information form".
• I understand the revocation will not apply to information already released based on this authorization, and all information about me already in the database will remain but will become invisible to all of the participating agencies. • My records are protected by federal, state, and local regulations governing confidentiality of client records and cannot be disclosed without my written consent unless otherwise provided for in the regulations, law, or court order. • Auditors or funders who have legal rights to review the work of this agency, including the U.S. Department of Housing & Urban Development and Department of Healthcare Services may see my information.
• People using HMIS information to write reports may see my information.

Researchers must sign an agreement to protect and deidentify Cl before seeing HMIS data.
• I understand I may inspect or obtain a copy of the Cl to be used or disclosed. I have the right to receive a copy of this authorization.
• This authorization is valid for three (3) years from the date of my signature below or the 18th birthday of the minordependent, whichever occurs first.

Participating agencies: Agencies within the NorCal Continuum of Care HMIS are authorized to use, disclose, and obtain information from the HMIS database are listed below. These agencies may update periodically and can have retroactive effectiveness:

Del Norte:

County of Del Norte
27 Packet Pg. 90
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Del Norte Mission Possible
Crescent City
Lassen:

Lassen County HSS
Susanville Indian Rancheria
Modoc County:

TEACH
Modoc County
Plumas:

Plumas Crisis Intervention Resource Center
Plumas County Behavioral Health
Sierra County:

Sierra County
Shasta:

Faithworks
No Boundaries
Good News Rescue Mission
Nation's Finest
Pathways to Housing
Ready for Life
Hill Country Community Clinic
Shasta Community Health Center
Access Homes
Shasta County HHSA
Shasta County Housing Authority
City of Redding
Lutheran Social Services
North Valley catholic Social Services
Northern California Youth and Family Programs
Shasta County Office of Education
United Way
Siskiyou County:

Siskiyou County HHSA
Karuk Tribe
Youth Empowerment Siskiyou
Partnership Health Plan of California
29 Packet Pg. 91
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Please initial one of the following levels of consent:
__ I give authorization for confidential information to be entered into HMIS and shared between participating agencies.

OR
I do not consent to the inclusion of confidential information in HMIS. -- l, ______________ (name of parent or legal guardian), am the parent or legal guardian of child(ren) listed below) and have legal authority to execute this Release.

My signature on this document is intended to bind myself, my child or any child whom I have legal custody and control of and for whom I have the authority to execute this release. The undersigned expressly agrees that this Release is intended to be as broad and inclusive as permitted by California law.

List all Dependent children under 18 in household, if any (first and last names):

1. 2.

3. 4.

5. 6.

7. 8.

Printed name Date
Signature Relationship to Client
30 Packet Pg. 92
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community HMIS Update/Exit Form

1. Exit Summary
Agency Name Staff Name
Program Name Staff Phone Line
Date of entry into program Date of exit from program

2. Client Information
Client Name Today's Date
SSN Street Address
Date of Birth City, State, Zip
Email Phone

3. Reason For Leaving
□ Completed program □ Non-compliance with program □ Criminal activity/violence □ Non-payment of rent□ Death □ Disagreement with rules/persons □ other
□ Reached maximum time allowed □ Left for housing opportunity before completing program □ Unknown/Disappeared □ Needs could not be met If other, specify:

4. Destination
□ Place not meant for habitation
□ Emergency shelter, including hotel or motel paid for with emergency shelter voucher □ Safe Haven
□ Foster care home or foster care group home
□ Hospital or other residential non-psychiatric medical facility □ Jail, prison, or juvenile detention facility
□ Long-term care facility or nursing home
□ Psychiatric hospital or other psychiatric facility
□ Substance abuse treatment facility or detox center
□ Residential project or halfway house w/no homeless criteria □ Hotel or motel paid for without emergency shelter voucher □ Transitional housing for homeless persons (including homeless youth)* □ Host Home (non-crisis)
□ Staying or living in a friend's room, apartment or house, temporary tenure □ Staying or living in a family member's room, apartment or house, temporary tenure □ Staying or living in a friend's room, apartment or house, permanent tenure □ Staying or living in a family member's room, apartment or house, permanent tenure □ Moved from one HOPWA funded project to HOPWA PH
□ Moved from one HOPWA funded project to HOPWA TH
D Rental by client, with GPD TIP housing subsidy
□ Rental by client, with VASH housing subsidy
□ Permanent housing (other than RRH) for formerly homeless persons □ Rental by client, with RRH or equivalent subsidy
D Rental by client, with HCV voucher (tenant or project based) D Rental by client in a public housing unit
D Rental by client, no ongoing housing subsidy
D Rental by client, with other ongoing housing subsidy
□ Owned by client, with ongoing housing subsidy
□ Owned by client, no ongoing housing subsidy
D No exit interview completed
□ Other
□ Deceased
□ Client doesn't know
□ Client refused
□ Data Not Collected
If other, specify:

5. Residential Move-In Date {RRH Only)
31 Packet Pg. 93
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Month
If Yes, Date of Move-In

6. Updates
Monthly Income
□ NO CHANGE AT EXIT
D Alimony or Other Spousal Support
□ Child Support
D Earned Income (wages)
□ General Assistance (GA)
D Other
D Pension or retirement income from another job
D Private Disability Insurance
□ Retirement Income from Social Security
D SSDI
D SSI
□ TANF (including CalWORKs)
D Unemployment Insurance
D VA Non-Service Connected Disability Pension
D VA Service Connected Disability Compensation
D Worker's Compensation
Health Insurance:
□ NO CHANGE AT EXIT
□ MEDICAID/MEDI-CAL
□ MEDICARE
D State Children's Health Insurance Program
D Veteran's Administration (VA) Medical Services
□ Employer - Provided Health Insurance
□ Health Insurance obtained through COBRA
□ Private Pay Health Insurance
D State Health Insurance for Adults
D Indian Health Services Program
□ Other
HMIS Update/Exit Form
Day Year
Amount Non-Cash Benefits
□ NO CHANGE AT EXIT
$ D SNAP including CalFresh (Food Stamps)
$ D Special Supplemental Nutrition Program (WIC)
$ □ TANF Child Care Services
$ D TANF Transportation Services
$ D Other TANF Funded Services
(Sec.8/Public Housing/Rent Assist)
$ D Other Source
$
$
$
$
$
$
$
$
$
Notes Disabilities
□ NO CHANGE AT EXIT
D Alcohol Abuse
D Both Alcohol and Drug Abuse
□ Chronic Health Condition
D Developmental
□ Drug Abuse

D HIV/AIDS
D Mental Health Problem
□ Physical
***OPTIONAL EXIT QUESTIONS***
What supportive services did the client receive while in the program? □ Outreach D Education
□ Drug or Alcohol abuse services D Child care
D Employment assistance D Domestic Violence services
D Legal Services D Life skills (outside of case management) D Credit repair D Housing placement and search
□ Medi-Cal related services D Transportation
D Case management D Financial Assistance
D Mental Health services D Other
D Landlord engagement
Last Updated: 10/7/2019
Amount
$
$
$
$
$
$
Notes
33 Packet Pg. 94
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community NorCal CA 516 Continuum of Care
Homeless Management Information System (HMIS)
Notice of Privacy Practices

THIS NOTICE DESCRIBES HOW INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

If you have any questions about this Notice, you may contact either your service provider, or:

United Way of Northern California
3300 Chum Creek Road, Redding CA, 96002
(530) 241-7521
Your information is personal, and the NorCal CA 516 Continuum of Care is committed to protecting it. Your information is also very important to our ability to provide you with quality services, and to comply with certain laws.

This notice describes the privacy practices our employees and other personnel are required to follow in handling your information.

We are legally required to: Keep your information confidential, give you this notice of our legal duties and privacy practices with respect to your information, and comply with this notice.

CHANGES TO THIS NOTICE
We reserve the right to revise or change the terms of this Notice, and to apply those changes to our policies and procedures regarding your information. To obtain a copy of this notice, you can either ask any member of staff, or go to the United Way of Northern California website at: https://www.norcalunitedway.org/hmis.

HOW WE MAY USE AND DISCLOSE YOUR INFORMATION
For Housing: We create a record of your information, including housing services you receive at our partner agencies.

We need this record to provide you with quality services and to comply with certain legal requirements.

Participating agencies may use or disclose your information to other personnel who are involved in providing services for you. For example, a housing navigator may need to know disability information to provide appropriate housing resources. Your service team may share your information in order to coordinate the different things you need, such as referrals and services.

Participating agencies may use and disclose your information to other participating HMIS agencies.

We also may use and disclose your information to recommend service options or alternatives that may be of interest to you. Additionally, we may use and disclose your information to tell you about health-related benefits or services that may be of interest to you for example, Medi-Cal eligibility or Social Security benefits. You have the right to refuse this information.

For Service Collaboration: We also may use and disclose your information about you so that you do not have provide information more than once. This sharing, only when you access one of the participating agencies, can help avoid duplication of services and referrals that you are already receiving.

USES AND DISCLOSURES THAT DO NOT REQUIRE YOUR AUTHORIZATION Research: Under certain circumstances, we may use and disclose information about you for research purposes. For example, a research project may involve comparing your service level and of all clients who received similar services.

All research projects, however, are subject to a special approval process. This process evaluates a proposed research project and its use of information, trying to balance the research needs with clients' need for privacy of their information. Before the use or disclosure of information for research purposes, any such research project must be 35 Packet Pg. 95
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community approved through an approval process. Aggregate information about you may be disclosed to people conducting a research project to help them identify data for clients with specific needs.

As Required By Law: We will use and disclose information when required by federal or state law or regulation.

To Avert a Serious Threat to Health or Safety: We may use and disclose your information when necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person.

Public Health Activities: We may disclose your information for public health activities such as to report the abuse or neglect of children, elders, and dependent adults.

Abuse, Neglect, or Domestic Violence: We may disclose your information when notifying the appropriate government authority if we believe you have been the victim of abuse, neglect, or domestic violence. We will only make this disclosure if you agree or when required or authorized by law.

Oversight Activities: We may disclose your information to an oversight agency, such as the Department of Housing and Urban Development (HUD) or the State of California, for activities authorized by law. These oversight activities are necessary for the government to monitor government service programs, and compliance with civil rights laws.

OTHER USES OF YOUR INFORMATION
Other uses and disclosures of your information not covered by this Notice or the laws that apply to us will be made only with your written authorization. If you provide us authorization to disclose your information, you may revoke that authorization, in writing, at any time. If you revoke your authorization, we will no longer use or disclose your information for the reasons covered by the authorization, except that, we are unable to take back any disclosures we have already made when the authorization was in effect, and we are required to retain our records of the services that we provided to you.

YOUR RIGHTS REGARDING INFORMATION ABOUT YOU
Right to Inspect and Obtain Copies:

With certain exceptions, you have the right to inspect and obtain copies of your information from our records. To inspect and obtain copies of your information, you must submit a request in writing to your service provider where you received services. The request will be reviewed and responded to within three (3) business days. We reserve the right to deny your right to inspect and obtain copies of your information. If your request is denied, you may appeal this decision and request another services professional at United Way of Northern California, who was not involved in your provision of services, review the denial.

Right to Request an Amendment:

If you feel that your information in our records is incorrect or incomplete, you may ask us to amend the information.

You have the right to request an amendment for as long as we keep the information. To request an amendment, you must submit a request in writing to your service provider. Your request will become part of your record.

Right to Request Restrictions:

You have the right to request that we follow additional, special restrictions when disclosing your information. To request restrictions, you must make your request in writing to your service provider. In your request, you must tell us what information you want to limit, the type of limitation, and to whom you want the limitation to apply.

Right to Request Confidential Communications:

You have the right to request that we communicate with you about appointments or other matters related to your service in a specific way or at a specific location. For example, you can ask that we only contact you at work, or by mail at a post office box. To request confidential communications, you must make your request in writing to your Agency case manager or the person in charge of your services. Your request must specify how or where you wish to be contacted.
36 Packet Pg. 96
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Right to a Paper Copy of This Notice:

You may ask us for a paper copy of this Notice at any time. Even if you have agreed to receive this Notice electronically, you are entitled to receive a paper copy of this Notice. To obtain a paper copy of this Notice, ask any member of staff.

You have the right to file a complaint if you believe that staff has not complied with the practices outlined in this Notice. All complaints must be submitted in writing. You will not be penalized in any way for filing a complaint.

If you believe your privacy rights have been violated, you may file a complaint with the NorCal CA 516 Continuum of Care System Administrator.

To file a complaint with the Lead Agency, contact:

United Way of Northern California
3300 Churn Creek Road, Redding CA 96002
Email: [email protected]
To file a complaint with the State of California, contact:
www.privacy.ca.gov
866-785-9663
800-952-5210

ACKNOWLEDGEMENT OF RECEIPT
By signing this form, you acknowledge receipt of the HMIS Notice of Privacy Practices. Our Notice of Privacy Practices provides information about how we may use and disclose your protected information. We encourage you to read it in full. Our Notice of Privacy Practices is subject to change. Ifwe change our notice, you may obtain a copy of the revised notice by accessing our web site: https://www.norcalunitedway.org/hmis or by contacting any staff person involved in your services.

If you have any questions about our Notice of Privacy Practices, please contact:

United Way of Northern California
3300 Churn Creek Road, Redding CA 96002
Email: [email protected]
I acknowledge receipt of the HMIS Notice of Privacy Practices.

Client Signature Client Printed Name Date
Inability to Obtain Acknowledgement
To be completed only if no signature is obtained. If it is not possible to obtain the client's acknowledgement, describe the good faith efforts made to obtain the client's acknowledgement, and the reasons why the acknowledgement was not obtained:

Staff Member's Signature Staff Name and Title Date
Revs. 12/13/2023
37 Packet Pg. 97
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community VULNERABILITY INDEX- SERVICE PRIORlTlZATlON DECISION ASSISTANCE TOOL (Vl-SPDAT) SINGLE ADULTS AMERICAN VERSION 2.01
Administration
Interviewer's Name Agency □ Team
□ Staff
□ Volunteer
Survey Date Survey Time Survey Location
DD/MM/YYYY __ /_/ __
Opening Script
Every assessor in your community regardless of organization completing the VI-SPDAT should use the same introductory script. In that script you should highlight the following information:
the name of the assessor and their affiliation (organization that employs them, volunteer as part of a Point in Time Count, etc.)
the purpose of the VI-SPDAT being completed
that it usually takes less than 7 minutes to complete
that only "Yes," "No," or one-word answers are being sought that any question can be skipped or refused
where the information is going to be stored
that if the participant does not understand a question or the assessor does not understand the ques tion that clarification can be provided
the importance ofrelaying accurate information tot he assessor and notfee ling that there is a correct or preferred answer that they need to provide, nor information they need to conceal Basic Information
First Name Nickname Last Name
In what language do you feel best able to express yourself? ______________ _ Date of Birth
DD/MM/YYYY_/_/ __
Age Social Security Number Consent to participate
□ Yes □ No
IF THE PERSON IS 60 YEARS OF AGE OR OLDER, THEN SCORE 1. ©201 5 OrgCode Consulting Inc. and Community Solutions. All rights reserved.

SCORE:
4 38 Packet Pg. 98
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community

VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT) SINGLE ADULTS AMERICAN VERSION 2.0·I
A. History of Housing and Homelessness

1. Where do you sleep most frequently? (check one) □ Shelters □ Transitional Housing
□ Safe Haven
□ Outdoors
□ Other (specify):
□ Refused
IF THE PERSON ANSWERS ANYTHING OTHER THAN "SHELTER", "TRANSITIONAL HOUSING", SCORE:

OR "SAFE HAVEN", THEN SCORE 1.

2. How long has it been since you lived in permanent stable housing?

3. In the last three years, how many times have you been homeless?
□ Refused
□ Refused
IF THE PERSON HAS EXPERIENCED 1 OR MORE CONSECUTIVE YEARS OF HOMELESSNESS, SCORE:

AND/OR 4+ EPISODES OF HOMELESSNESS, THEN SCORE 1.

B. Risks

4. In the past six months, how many times have you ...
a) Received health care at an emergency department/room? b) Taken an ambulance to the hospital?
c) Been hospitalized as an inpatient?
d) Used a crisis service, including sexual assault crisis, mental health crisis, family/intimate violence, distress centers and suicide prevention hotlines?
e) Talked to police because you witnessed a crime, were the victim of a crime, or the alleged perpetrator of a crime or because the police told you that you must move along?
f) Stayed one or more nights in a holding cell, jail or prison, whether that was a short-term sta like the drunk tank a Ion er sta for a □ Refused
□ Refused
□ Refused
□ Refused
□ Refused
□ Refused

5. Have you been attacked or beaten up since you've become homeless?
□ Y □ N □ Refused
40 Packet Pg. 99
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community VULNERABILITY INDEX - SERVICE PRIORITlZA TION DECISION ASSIST ANGE TOOL (VI-SPDAT) SINGLE ADULTS AMERICAN VERSION 2.01

7. Do you have any legal stuff going on right now that may result □ Y □ N □ Refused in you being locked up, having to pay fines, or that make it more difficult to rent a place to live?
IF "YES," THEN SCORE 1 FOR LEGAL ISSUES.

8. Does anybody force or trick you to do things that you do not □ Y □ N □ Refused want to do?

9. Do you ever do things that may be considered to be risky □ Y □ N □ Refused like exchange sex for money, run drugs for someone, have unprotected sex with someone you don't know, share a
needle, or anything like that?
IF "YES" TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF EXPLOITATION.

C. Socialization & Daily Functioning

10. ls there any person, past landlord, business, bookie, dealer, or government group like the IRS that thinks you owe them money?

11. Do you get any money from the government, a pension, water and other things like that?
' .
• • • • • • • ,,. • • • '' • I .. • ' • • • I f: ..
relationship, or because family or friends caused you to become evicted?
□ Y □ N □ Refused
□ Y □ N □ Refused
SCORE:

SCORE:
42 Packet Pg. 100
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community

VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT) SINGLE ADULTS AMERlCAN VERSION 2.01
D. Wellness

15.Have you ever had to leave an apartment, shelter program, or □ Y □ N □ Refused other place you were staying because of your physical health?

16. Do you have any chronic health issues with your liver, kidneys, □ Y □ N □ Refused stomach, lungs or heart?

17. If there was space available in a program that specifically □ Y □ N □ Refused assists peop le that live with HIV or AIDS, would that be of interest to you?

18. Do you have any physical disabilities that would limit the type of housing you could access, or would make it hard to live independently because you'd need help?

19.When you are sick or not feeling well, do you avoid getting help?

20. FOR FEMALE RESPONDENTS ONLY: Are you currently pregnant? □ Y □ N □ Refused
□ Y □ N □ Refused
DY □ N □ N/Aor
Refused
IF "YES" TO ANY OF THE ABOVE, THEN SCORE 1 FOR PHYSICAL HEAL TH.

21.Has your drinking or drug use led you to being kicked out of □ Y □ N □ Refused an apartment or program where you were staying in the past?

23. Have you ever had trouble maintaining your housing, or been kicked out of an apartment, shelter program or other place you were staying, because of:
a) A mental health issue or concern?
b) A past head injury?
c) A learning disability, developmental disability, or other impairment?

24. Do you have any mental health or brain issues that would

I S TO ANY OF T E ABOVE, T SCORE FO
□ Y □ N D Refused
DY □ N □ Refused
□ Y □ N □ Refused
□ Y □ N □ Refused
SCORE:
44 Packet Pg. 101
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community

VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT)

SINGLE ADULTS

25. Are there any medications that a doctor said you should be taking that, for whatever reason, you are not taking?

26.Are there any medications like painkillers that you don't take the way the doctor prescribed or where you sell the medication?
IF "YES" TO ANY OF THE ABOVE, SCORE 1 FOR MEDICATIONS.

27. YES OR NO: Has your current period of
homelessness been caused by an experience of
emotional, physical,
psychological, sexual, or other type of abuse, or by any other trauma you have experienced?
IF "YES", SCORE 1 FOR ABUSE AND TRAUMA.

Scoring Summary

SUBTOTAL
AMERICAN VERSION 2.01
□ Y □ N □ Refused
□ Y □ N □ Refused
DY □ N □ Refused

RESULTS
SCORE:

SCORE:

DOMAIN
PRE-SURVEY Score: Recommendation:

A. HISTORY OF HOUSING & HOMELESSNESS
B. RISKS
C. SOCIALIZATION & DAILY FUNCTIONS
D. WELLNESS
GRAND
TOTAL:

Follow-Up Questions
On a regular day, where is it easiest to find
you and what time of day is easiest to do
so?
Is there a phone number and/or email
where someone can safely get in touch with
you or leave you a message?
Ok, now I'd like to take your picture so that
it is easier to find you and confirm your
identity in the future. May I do so?
/4
/4
/6
/17
place:
time:
0-3: no housing intervention
4-7: an assessment for Rapid
Re-Housing
8+: an assessment for Permanent
Supportive Housing/Housing First
or -----
phone: (_) -
email:
□ Yes □ No □ Refused
Communities are encouraged to think of additional questions that may be relevant to the programs being operated or your specific local context. This may include questions related to:
military service and nature of
discharge
• mobility issues legal status in country
income and source of it
ageing out of care current restrictions on where a person can 46 Packet Pg. 102
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Documentation Checklist: Homelessness Verification
Client Name:

Date:

Current Residence:
(Night Before Above Date)
Staff Name:

Program Name:

Component Type:
(ES, TH, RRH, PSH, etc.)
NOTE: Written third-party documentation is always preferred to certify homelessness.

Applicable
a/'
0 YES
□ YES
In File
o/
□

CATEGORY
✓Required Documentation in File
..

CATEGORY 1
PLACE NOT MEANT FOR HUMAN HABITATION, e.g., car, park, abandoned building, bus or train station, airport, camping ground (OK for CH-PSH, PSH, RRH, TH, SH, SSO)* D Written Third-Party (one or more of the following) dated within 14 days prior to program entry:

D HMIS record of homeless street outreach contacts
D Signed letter on letterhead from a homeless street outreach provider D Homelessness Certification (Form A) from a homeless street outreach provider OR
D Written Second-Party (both of the following):

OR
D Certification Based on Intake Conversation or Intake Staff Observation (Form G) AND D Staff Supplement to the Certification Based on Intake Conversation or Intake Staff Observation (Form G) describing attempts to secure third party verification D Written First-Party (both of the following):

D Client Self-Declaration of Homelessness (Form E) AND
D Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure third-party verification

EMERGENCY SHELTER, SAFE HAVEN, HOTEL/MOTEL PAID BY CHARITABLE

ORGANIZATION OR GOVERNMENT PROGRAM FOR LOW-INCOME INDIVIDUALS (OK for CH-PSH, PSH, RRH, TH, SH, SSO)*
D Written Third-Party (one or more of the following) dated within 14 days prior to program entry:

OR
D HMIS record of stay in emergency shelter, safe haven, or hotel/motel paid for by charitable organization or government program
D Signed letter on letterhead from emergency shelter or safe haven provider or organization paying for hotel/motel stay
D Homelessness Certification (Form A) from emergency shelter or safe haven provider or organization paying for hotel/motel stay
D Written Second-Party (both of the following):

D Discharge paperwork with admission and discharge dates D Written (or oral, but recorded in writing) referral from social worker, case manager, or other official from institution with admission and discharge dates OR
D Written First-Party (both of the following):

D Client Self-Declaration of Homelessness (Form E) AND
D Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure third-party verification
AND
0 YES □ Documentation of client's homeless status immediately prior to institutional stay D Written Third-Party (one or more of the following) dated within 14 days prior to □ NO institutionalization:

D HMIS record of shelter stay or homeless street outreach contacts D Signed letter on letterhead from emergency shelter or homeless street outreach provider
D Homelessness Certification (Form A) from emergency shelter or homeless street outreach provider
OR
D Written Second-Party (both of the following):

D Certification Based on Intake Conversation or Intake Staff Observation (Form G) AND
D Staff Supplement to the Certification Based on Intake Conversation or Intake Staff O�servation (Form G) describing attempts to secure third party verification OR
D Written First-Party (both of the following):

D Client Self-Declaration of Homelessness (Form E) AND
D Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure third-party verification
TRANSITIONAL HOUSING if graduating from or timing out ofTH and either in emergency shelter or place not meant for human habitation prior to admission or fleeing or attempting to flee domestic violence including dating violence, sexual assault, stalking, human trafficking, and other dangerous/life-threatening conditions that relate to violence against the individual or a family member that make them afraid to return to primary nighttime residence (OK for PSH, some RRH, TH, SH, SSO)*
0 YES
D Written Third-Party (one or more of the following) dated within 14 days prior to program entry:
□ D HMIS records of transitional housing stay and entry from shelter or place not meant for human habitation
□ NO D Signed letter on letterhead from transitional housing provider certifying residency and homeless living situation prior to admission
D Homelessness Certification (Form A) signed by transitional housing provider OR
D Written First-Party (both of the following):

D Client Self-Declaration of Homelessness (Form E) AND
D Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure third-party verification
*These are baseline eligibility rules based on project type. Your grant may have additional eligibility criteria. To determine applicable eligibility requirements:
1) Consult CoC NOFA under which project was first funded for applicable new project eligibility requirements AND 2) Consult CoC NOFA that funded the particular grant year for applicable renewal project eligibility requirementsAND 3) Consult HUD grant agreement, including commitments made in project application 49 Packet Pg. 104
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Documentation Checklist: Homelessness Verification
Applicable
o/
0 YES
0 YES
In File CATEGORY 1
o/ �Required Documentation in File
□
□
□
TRANSITIONAL HOUSING if graduating from or timing out of TH and neither in emergency shelter or place not meant for human habitation prior to admission nor fleeing or attempting to flee domestic violence including dating violence, sexual assault, stalking, human trafficking, and other dangerous/life-threatening conditions that relate to violence against the individual or a family member that make them afraid to return to primary nighttime residence (OK for some RRH, TH, SSO)* 0 Written Third-Party (one of the following) dated within 14 days prior to program entry:
0 HMIS records of transitional housing stay and homeless living situation prior to admission D Signed letter on letterhead from transitional housing provider certifying residency and homeless living situation prior to admission
0 Homelessness Certification (Form A) signed by transitional housing provider OR
0 Written First-Party (both of the following):
0 Client Self-Declaration of Homelessness (Form E) AND
D Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure third-party verification
CATEGORY2 'd
IMMINENTLY LOSING PRIMARY NIGHTTIME RESIDENCE, i.e., primary nighttime residence will be lost within 14 days, and no subsequent residence has been identified, and the household lacks the resources and support networks needed to obtain other permanent housing (OK for some RRH, TH, SSO)*
At least one of the following:

AND
D Court order resulting from an eviction notice or equivalent, or formal eviction notice D For clients in hotels/motels not falling under Category 1, evidence that household lacks the financial resources necessary to stay for more than 14 days 0 Oral statement by individual or head of household that the owner or renter of the residence will not allow them to stay for more than 14 days and documentation by staff of the statement client made to staff and
0 Written verification from the owner or renter of the residence verifying client's statement or
0 Staff Supplement to Self-Declaration of Homelessness (Form E) describing attempts to secure verification from the owner or renter of the residence n Corroborating Client Self-Declaration of Homelessness (Form E) *These are baseline eligibility rules based on project type. Your grant may have additional eligibility criteria. To determine applicable eligibility requirements:
1) Consult CoC NOFA under which project was first funded for applicable new project eligibility requirementsAND 2) Consult CoC NOFA that funded the particular grant year for applicable renewal project eligibility requirements AND 3) Consult HUD grant agreement, including commitments made in project application so Packet Pg. 105
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Documentation Checklist: Homelessness Verification
CATEGORY4
FLEEING OR ATTEMPTING TO FLEE DOMESTIC VIOLENCE, including dating violence, sexual assault, stalking, human trafficking, and other dangerous/life-threatening conditions that relate to violence against the individual or a family member that make them afraid to return to primary nighttime residence ("the condition") (OK for PSH, some RRH, TH, SSO)* □ The following:
0 YES D Client Self-Declaration of Homelessness (Form E)

AND FOR NON-VICTIM SERVICE PROVIDERS
0NO □ If safety would not be jeopardized, written third-party certification with minimum amount of information necessary to document fleeing or attempting to flee the condition (one or more of the following):

D Written observation by intake worker verifying the condition D Signed letter on letterhead from by a housing or service provider, social worker, health-care provider, law enforcement agency, legal assistance provider, pastoral counselor, or any other organization from whom the individual or head of household has sought assistance for the condition *These are baseline eligibility rules based on project type. Your grant may have additional eligibility criteria. To determine applicable eligibility requirements:
1) Consult CoC NOFA under which project was first funded for applicable new project eligibility requirementsAND 2) Consult CoC NOFA that funded the particular grant year for applicable renewal project eligibility requirementsAND 3) Consult HUD grant agreement, including commitments made in project application 51 Packet Pg. 106
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Homelessness Certification (Form A)
Client(s) Name(s): --------------------------------------- □ Household without dependent children D Household with dependent children Number in the household: _______ This form is to certify that the above-named individual or household is currently homeless based on the check mark, other indicated information, and signature indicating their current living situation. By signing this form, you are certifying this information to be true. Check only one box and complete only that section.

Living Situation: Place not meant for human habitation
D The person(s) named above was/were living in a public or private place not designed for, or ordinarily used as a regular sleeping accommodation for humans, including a car, park, abandoned building, bus station, airport, or camp ground on the date(s) below.

Description of living situation (please provide the location and detailed description of living conditions):

Homeless Street Outreach/Referral Program Name: _____________________________ _ Date(s) of Contact:----------------------------------------- Authorized Agency Representative Name: ________________________________ _ Authorized Agency Representative Signature: ______________________ Date: _____ __ _ Living Situation: Emergency Shelter
D The person(s) named above was/were living in a supervised publicly or privately operated shelter on the date(s) below:

Emergency Shelter Program Name: ____________________________________ Date(s) of Night(s) in the Shelter:----------------------------------- Authorized Agency Representative Name: ________________________________ _ Authorized Agency Representative Signature: ______________________ Date: _______ _ Living Situation: Transitional Housing
[NOTE: USE ONLY FOR PURPOSES OF DOCUMENTING ELIGIBILITY FOR TRANSITIONAL HOUSING PROGRAMS] D The person(s) named above is/are currently living in a transitional housing program for persons who are homeless. The persons(s) named above is/are graduating from or timing out of the transitional housing program:

Transitional Housing Program Name:---------------------------------- Immediately prior to entering transitional housing the person(s) named above was/were residing in:

D emergency shelter OR D a place unfit for human habitation OR D ___________________ _ Authorized Agency Representative Name: ________________________________ _ Authorized Agency Representative Signature: ______________________ Date: _______ _

Page 1 of 1 ends

52 Packet Pg. 107
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community NorCal Coe

SECOND-PARTY CERTIFICATION OF HOMELESSNESS BASED ON INTAKE CONVERSATION OR INTAKE STAFF OBSERVATION (Form B)
Applicant Name: Intake Date: Click here to enter a date.

Note: This form does not constitute third-party documentation and should be used only if third-party documentation is not available.

Instructions: If third-party documentation is not available, a housing program intake worker may provide second-party documentation of the applicant's homelessness by one of two methods:
• The intake worker may go out and physically observe the applicant's place of residence. • The intake worker may certify the applicant's homelessness in the intake worker's professional capacity based on their intake conversation with the applicant.

INFORMATION REQUESTED: PLEASE COMPLETE ONE OF THE TWO TABLES BELOW (To be completed by the intake worker)
If the intake worker physically observed the applicant's place of residence:

Approximate date Location (address, Description of living conditions observed (sleeping in a car, in a tent, in observed: name of public the open, etc.):
space, street name,
landmark, etc):

If the intake worker is certifying the applicant's homelessness in the intake worker's professional capacity based on their intake conversation with the applicant:

Approximate Location where applicant Description of intake conversation with applicant and reason you date when was living: believe they were living in a homeless situation:
applicant
experienced
homelessness:

D Place not meant for
human habitation
D Emergency Shelter
D Safe Haven
D Hotel/motel paid by
charitable organization or
government program for
low-income individuals

Page 1 of 2 ends

53 Packet Pg. 108
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community I certify that based on my physical observation or to the best of my knowledge and in my professional opinion, that the Applicant was living in a place not meant for human habitation, emergency shelter, safe haven, or hotel/motel paid by charitable organization or government program for low-income individuals during the above time.

Printed Name Organization Title
Signature Date Phone Number
Staff Supplement to Certification Based on Intake Conversation I understand that third-party verification is the preferred method of certifying homelessness for an individual or household who is applying for assistance. I understand my declaration at intake is only permitted when I have attempted to but cannot obtain third party verification.

Documentation of attempt(s) made for third-party verification:

Date of Contact Individual/Organization Contacted Method of Contact Staff Signature: ________________________ _
Outcome of Contact
Date: _____________ _

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54 Packet Pg. 109
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Client Self-Declaration of Homelessness (Form C)
Instructions: If third-party documentation is not available, individuals or households may self-certify their current homeless status.

Please initial the line below next to your current living situation and provide the details requested.

Applicant Name:------------------------------------------ My current living situation is:
__ Place not meant for human habitation (e.g. such as cars, parks, sidewalks) Location and Dates:----------------------------------------- __ Emergency shelter
Emergency Shelter Name, Location and Dates of Residency __________________________ _ __ Transitional Housing
Transitional Housing Program Name, Location and Dates of Residency ______________________ _ AND
Previous Homeless Living Situation {Name, Location) and Dates: _________________________ _ __ Discharging from a Hospital or other Institution
Hospital or Institution Name, Location, Date of Entry, and Expected Discharge Date: _________________ _ AND
Previous Homeless Living Situation Details and Dates: ____________________________ _ __ Fleeing a domestic violence, including dating violence, sexual assault, stalking, human trafficking, and other dangerous/life threatening conditions that relate to violence against me or a family member that make me afraid to return to my primary residence and (initial all that are true)
__ Have no other place to live
__ Do not have the financial resources and support networks to obtain other housing __ Being evicted from the housing we are presently staying in and (initial all that are true) [NOTE: SUCH INDIVIDUALS ARE ELIGIBLE FOR A LIMITED SUBSET OF PROGRAMS- CONSULT DOCUMENTATION CHECKLIST] __ Must leave this housing within the next ___ days
__ Have not identified other housing
__ Do not have the financial resources and support networks to obtain other housing I certify the above-stated information to be true.

Applicant Signature: _________________________ Date: _____________ _

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55 Packet Pg. 110
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community Staff Supplement to Self-Declaration of Homelessness
I understand that third-party verification is the preferred method of certifying homelessness for an individual or household who is applying for assistance. I understand self-declaration is only permitted when I have attempted to but cannot obtain third party verification.

Documentation of attempts made for third-party verification:

Date of Contact Individual/Organization Contacted Method of Contact Outcome of Contact StaffSignature: _________________________ Date: ____________ _

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56 Packet Pg. 111
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community SCO ID:

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES �-------------.----------------,

STANDARD AGREEMENT
STD 213 (Rev. 04/2020)

AGREEMENT NUMBER
23-ERF-3-L-00008
PURCHASING AUTHORITY NUMBER (If Applicable)
010725

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME
Business, Consumer Services and Housing Agency

CONTRACTOR NAME
City of Redding

2. The term of this Agreement is:

START DATE
10/12/2023

THROUGH END DATE
3/31/2027

3. The maximum amount of this Agreement is:
$8,354,955.00 (Eight Million Three Hundred Fifty Four Thousand Nine Hundred Fifty Five Dollars and No Cents)

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title
Exhibit A Authority, Purpose and Scope of Work
Exhibit B Budget Detail and Disbursement Provisions
Exhibit C State of California General Terms and Conditions + - Exhibit D General Terms and Conditions -
+ - Exhibit E Special Terms and Conditions -
'terns shown with an asterisk(*), are hereb incor orated by reference and made y p p art of this a reement as if attached hereto. g These documents can be viewed at httos:l/www.dqs.ca.qov/0LS/Resources 'N WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACrDR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Redding

CONTRACTOR BUSINESS ADDRESS
777 Cypress Ave

PRINTED NAME OF PERSON SIGNING
Barry Tippin
ATTEST:

CITY
Redding
TITLE
City Manager
STATE
CA
Pages
6 4
1 10
2 ZIP
96001
(>
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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community SCO ID:

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES �-----------�-------------�

STANDARD AGREEMENT
STD 213 (Rev. 04/2020)

CONTRACTING AGENCY NAME
Business, Consumer Services and Housing Agency

CONTRACTING AGENCY ADDRESS
500 Capitol Mall, Suite 1850

PRINTED NAME OF PERSON SIGNING
Lourdes Castro Ramirez

CONTRACTING AGENCY AUTHORIZED SIGNATURE
��i1i�

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL

AGREEMENT NUMBER
23-ERF-3-L-00008

STATE OF CALIFORNIA
PURCHASING AUTHORITY NUMBER (If Applicable)
010725

CITY STATE ZIP
Sacramento CA 95814
TITLE
Secretary

DATE SIGNED
Oct 12, 2023
EXEMPTION (If Applicable)
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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community 1) Authority
Encampment Resolution Funding Program
Round 3, Lookback Disbursement (ERF-3-L)
Standard Agreement

EXHIBIT A
City of Redding
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AUTHORITY, PURPOSE, AND SCOPE OF WORK
The State of California has established the Encampment Resolution Funding Program ("ERF" or "Program") pursuant to Chapter 7 (commencing with Section 50250) of Part 1 of Division 31 of the Health and Safety Code. Amended by SB 197 (Statutes of 2022, Chapter 70, Sec.3-8, effective June 30, 2022).

The Program is administered by the California lnteragency Council on Homelessness ("Cal ICH") in the Business, Consumer Services and Housing Agency ("Agency"). ERF provides one-time, competitive grant funds to Continuums of Care and / or Local Jurisdictions as defined below. To date, there have been two previous rounds of the Encampment Resolution Funding Program. This Standard Agreement governs the Lookback Disbursement in Round 3 of the ERF Program ("ERF-3-L"). For this Standard Agreement, ERF-3-L is synonymous with "ERF" or "Program"." and refers to programs and grantees under Health and Safety Code section 50252.1 (b).

This Standard Agreement along with all its exhibits ("Agreement") is entered into by Cal ICH and a Continuum of Care or a Local Jurisdiction ("Grantee") under the authority of, and in furtherance of, the purpose of the Program. In signing this Agreement and thereby accepting this award of funds, the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability ("NOFA") under which the Grantee applied, the representations contained in the Grantee's application, Cal ICH guidance or directives, and the requirements appearing in the statutory authority for the Program cited above. 2) Purpose
As stated in the NOFA, the Program's objective is to fund actionable, person centered local proposals that resolve the experience of unsheltered homelessness for people residing in encampments. Resolving these experiences of homelessness will necessarily address the safety and wellness of people within encampments, resolve critical encampment concerns, and transition individuals into interim shelter with clear pathways to permanent housing or directly into permanent housing, using data informed, non-punitive, low-barrier, person-centered, Housing First, and coordinated approaches. These projects must comply with the principles of Housing First as defined in Welfare and Institutions Code Section 8255. Proposals may bolster existing, successful models and/or support new approaches that provide safe Initial Here� Packet Pg. 114
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stable, and ultimately permanent housing for people experiencing homelessness in encampments. Expenditures shall be consistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments.
3) Definitions
The following Encampment Resolution Funding Program terms are defined in accordance with Health and Safety Code Section 50250, Subdivisions (a) - (I); (a) "Additional funding round moneys" means moneys appropriated for the program in or after fiscal year 2022-23.
(b) "Agency" means the Business, Consumer Services, and Housing Agency. (c) "Applicant" means a continuum of care or local jurisdiction (d) "Continuum of Care" has the same meaning as in Section 578.3 of Title 24 of the Code of Federal Regulations.
(e) "Council" means the California lnteragency Council on Homelessness, previously known as the Homeless Coordinating and Financing Council created pursuant to Section 8257 of the Welfare and Institutions Code.
(f) "County" includes, but is not limited to, a city and county. (g) "Funding round 1 moneys" means moneys appropriated for the program in fiscal year 2021-22.
(h) "Homeless" has the same meaning as in Section 578.3 of Title 24 of the Code of Federal Regulations.
(i) "Local Jurisdiction" means a city, including a charter city, a county, including a charter county, or a city and county, including a charter city and county.

U) "Program" means the Encampment Resolution Funding program established pursuant to this chapter.
(k) "Recipient" means an applicant that receives grant funds from the council for the purposes of the program.
(I) "State right-of-way" means real property held in title by the State of California Additional definitions for the purposes of ERF program:
"Grantee" is "a Continuum of Care or a Local Jurisdiction that receives grant funds from the Council for the purposes of the program. Grantee is synonymous with "Recipient."
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"Subrecipients" or "Subgrantees" are entities that receive subawards from "Recipients" or "Grantees" to carry out part of the Program. "Expended" means all ERF funds obligated under contract or subcontract that have been fully paid and receipted, and no invoices remain outstanding. "Obligate" means that the Grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment using ERF funding. Grantees must obligate the funds by the statutory deadlines set forth in this Exhibit A.
"Cal ICH" is synonymous with "Council".
4) Scope of Work
This Scope of Work identifies the terms and conditions necessary to accomplish the Program's intended objectives.

As detailed in Exhibit A.2, the Program's objective is to fund grantees to implement actionable, person-centered local proposals that resolve the experience of unsheltered homelessness for people residing in encampments.

Grantees will implement their ERF funded local proposals in compliance with the terms and conditions of this Agreement, the NOFA under which the Grantee applied, the representations contained in the Grantee's application, Cal ICH guidance and directives, and the requirements per the authorizing statute.

Expenditures shall be consistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments. Permissible eligible uses and activities are detailed below in Exhibit B, Budget Details and Disbursement Provisions. Prior to fully executing this agreement, Grantees must standardize their budget using a Cal ICH provided budget template.

Grantees are expected to be close partners with Cal ICH. This means timely and accurate reporting, candid communication of successes and challenges, and availability of persons, information, or materials.

Quarterly reporting requirements are detailed below in Exhibit 0.4. Reporting, Evaluation, and Audits.

Fiscal deadlines are detailed below in Exhibit A.6. Effective Date, Term of Agreement, and Deadlines.

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Grantees shall complete a Final Work Product (As detailed below in Exhibit A.6.d.) and participate in a program evaluation regarding their implementation of ERF awards. To support this effort, Cal ICH will make Technical Assistance available.

Cal ICH maintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct Grantees to take specified actions or risk breach of this Agreement. Grantees will be provided reasonable notice and Cal ICH's discretion in making these determinations are absolute and final. 5) Cal ICH Contract Coordinator
Cal IC H's Contract Coordinator for this Agreement is the Council's Grant Development Section Chief or the Grant Development Section Chiefs designee.

Unless otherwise instructed, any communication shall be conducted through email to the Cal ICH Contractor Coordinator or their designee. If documents require an original signature, the strongly preferred form is an e-Signature in accordance with the Uniform Electronic Transactions Act (UETA). If an Awardee is unwilling or unable to sign a document electronically, Agency shall accept wet or original signed documents. These documents containing wet signatures should be both mailed to Cal ICH and scanned and emailed as instructed. State law or policy may require the use of wet signatures for specific documents. The Representatives during the term of this Agreement will be:

PROGRAM GRANTEE
ENTITY: Business, Consumer Services City of Redding and Housing Agency California lnteragency Council on
SECTION/UNIT: Homelessness
(Cal ICH)
ADDRESS: 801 Capital Mall, 6th floor 777 Cypress Ave
Sacramento, CA, 95814 Redding, CA 96001
CONTRACT Jeannie McKendry Steve Bade COORDINATOR
PHONE (916) 510-9446 (530) 245-7129NUMBER:

EMAIL [email protected] [email protected] ADDRESS: and [email protected] The Council reserves the right to change their Cal ICH Contractor Coordinator, designee, and / or contact information at any time with reasonable notice to the Grantee.

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All requests to update the Grantee information listed within this Agreement shall be emailed to Cal ICH grant's general email box at [email protected].

Notice to either party may be given by email. Such notice shall be effective when received as indicated on email. Changes to Cal !CH Contractor Coordinator, designee, and/ or contact information or grantee information can be made without a formal amendment, approved by DGS, if necessary.
6) Effective Date, Term of Agreement, and Deadlines
a) This Agreement is effective upon execution by Cal ICH, which includes signature from the Grantee and Cal !CH. This is indicated by the Cal !CH provided signature and date on the second page of the accompanying STD. 213, Standard Agreement.
b) Performance shall start no later than 30 days, or on the express date set by Cal ICH and the Grantees, after all approvals have been obtained and the Grant Agreement is fully executed. Should the Grantee fail to commence work at the agreed upon time, Cal ICH, upon five (5) days written notice to the grantee, reserves the right to terminate the Agreement.
c) Grantees will continue to perform until the Agreement is terminated, including data reporting and participation in program evaluation activities, as needed. d) This Agreement will terminate on March 31, 2027.

Grantees shall submit a Final Work Product by September 30, 2026. The Final Work Product will include programmatic and fiscal data and a narrative on the outputs and outcomes of the program on a reporting template to be provided by Cal ICH.

Cal ICH will review submitted Final Work Products and collaborate with Grantees to cure any deficiencies by March 31, 2027.

Grantees are expected to continue performing until March 31, 2027. This means timely and accurate reporting, candid communication of success or shortcomings, and availability of persons, information, or materials. e) Expenditure and Obligation Deadlines:
i. Grantees shall expend no less than 50 percent and obligate 100 percent of Program funds by June 30, 2025.

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ii. Grantees that have not expended 50 percent of their Program funds by June 30, 2025, shall return the unspent portion to Cal ICH, in a form and manner determined by Cal ICH.
iii. Grantees that have not obligated 100 percent of their Program funds by June 30, 2025, shall submit an alternative disbursement plan to Cal ICH for approval no later than July 30, 2025. This alternative disbursement plan should detail the explanation for the delay and plans for all future obligations and expenditures.
iv. Grantees not meeting the requirements outlined in (i) may be subject to additional corrective action, as determined by Cal ICH. v. All Program funds (100 percent) shall be expended by June 30, 2026. Any funds not expended by this date shall revert to the fund of origin pursuant to HSC Section 50253(d)(5).
7) Special Conditions
Cal ICH maintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct Grantees to take specified actions or risk breach of this Agreement. Grantees will be provided reasonable notice and Cal ICH's discretion in making these determinations are absolute and final.

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Encampment Resolution Funding Program (ERF-3-L)
Standard Agreement

EXHIBIT B
BUDGET DETAIL and DISBURSEMENT PROVISIONS
1) General Conditions Prior to Disbursement
All Grantees must submit the following completed forms prior to ERF being released:
• Request for Funds Form ("RFF")
• STD 213 Standard Agreement form and initialed Exhibits A through E • STD 204 Payee Data Record or Government Agency Taxpayer ID Form 2) Disbursement of Funds
ERF will be disbursed to the Grantee upon receipt, review and approval of the completed Standard Agreement and RFF by Cal ICH.

The RFF must include the total amount of Program funds proposed to be expended.

The ERF will be disbursed in one allocation via mailed check once the RFF has been received by the SCO. Checks will be mailed to the address and contact name listed on the RFF.
3) Budget Details and Expenditure of Funds
The Grantee shall expend Program funds on eligible uses and activities as detailed in the submitted standardized budget. Cal ICH reserves the right to direct specific line-item changes in the originally submitted Application budget or subsequently submitted standardized budgets.
a) Budget Changes
i) Process:

Budget modification requests should be made as part of the quarterly report process. These requests will be reviewed in the first week after quarterly reports are received. Cal ICH may consider budget change requests outside of this process, through email as needed due to documented, exigent circumstances. Grantees carry the burden to anticipate foreseeable budget change requests and should plan accordingly.

Cal ICH reserves the right to amend or adjust this process as necessary.

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Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community ii) Conditions requiring a budget modification request:

City of Redding
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Changes may be made to the timing (e.g., fiscal year) of eligible use expenditures without prior approval by Cal ICH so long as the total expenditures (actual and projected) for each eligible use category remain the same as approved in the standardized budget.

Any decrease or increase to the total expenditures for any eligible use category must be approved by Cal ICH's Grant Development Section Chief or their designee, in writing, before the Grantee may expend Program funds according to an alternative standardized budget. The Grant Development Section Chief will respond to Grantee with approval or denial of request. Failure to obtain written approval from Cal ICH as required by this section may be considered a breach of this Agreement. A breach of this agreement may result in remedies listed below in Exhibit 0.6. Breach and Remedies.

Regardless of an increase or decrease of an expenditure amount, any significant or material programmatic or fiscal change as considered by a reasonable project manager should be submitted to Cal ICH for approval. b) Eligible Uses
Eligible uses and activities must be consistent with HSC Sections 50250 - 50254, other applicable laws, the terms and conditions of this Agreement, Cal ICH guidance or directives, the NOFA under which the Grantee applied, representations contained in the Grantee's application, and the Purpose of the Program as detailed in Exhibit A.2. Purpose.

Eligible uses and activities include, but are not limited to, the following:

Rapid Rehousing: Rapid rehousing, including housing identification services, rental subsidies, security deposits, incentives to landlords, and holding fees for eligible persons, housing search assistance, case management and facilitate access to other community-based services.

Operating Subsidies: Operating subsidies in new and existing affordable or supportive housing units, emergency shelters, and navigation centers. Operating subsidies may include operating reserves.

Street Outreach: Street outreach to assist eligible persons to access crisis services, interim housing options, and permanent housing and services. Services Coordination Services coordination, which may include access to workforce, education, and training programs, or other services needed to improve and Initial Here� Packet Pg. 121
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promote housing stability for eligible persons, as well as direct case management services being provided to persons.

Systems Support: Systems support for activities that improve, strengthen, augment, complement, and/or are necessary to create regional partnerships and a homeless services and housing delivery system that resolves persons' experiences of unsheltered homelessness.

Delivery of Permanent Housing: Delivery of permanent housing and innovative housing solutions, such as unit conversions that are well suited for eligible persons.

Prevention and Shelter Diversion: Prevention and shelter diversion to permanent housing, including flexible forms of financial assistance, problem solving assistance, and other services to prevent people that have been placed into permanent housing from losing their housing and falling back into unsheltered homelessness. This category is only available to serve people who were formerly residing in the prioritized ERF encampment site.

Interim Sheltering: Interim sheltering, limited to newly developed clinically enhanced congregate shelters, new or existing non-congregate shelters, and operations of existing navigation centers and shelters based on demonstrated need that are well suited for eligible persons.

Improvements to Existing Emergency Shelters: Improvements to existing emergency shelters to lower barriers, increase privacy, better address the needs of eligible persons, and improve outcomes and exits to permanent housing.

Administration: up to 5% of awarded Program funds may be applied to administrative costs.

NOTE: Program funds shall not be expended on Site Restoration or other Ineligible Costs as detailed immediately below.
4) Ineligible Costs
ERF shall not be used for costs associated with activities in violation, conflict, or inconsistent with HSC Sections 50250 - 50254, other applicable laws, the terms and conditions of this Agreement, Cal ICH guidance or directives, the NOFA under which the Grantee applied, representations contained in the Grantee's application, and the Purpose of the Program as detailed in Exhibit A.2. Purpose.

Costs shall not be used for any use or activity that is in violation, conflict, or inconsistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments.

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Moreover, no parties to this contract nor their agents shall directly or indirectly use ERF awards for any use or activity that is in violation, conflict, or inconsistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments. This prohibition includes using ERF funds in connection to or in support of activities that cause a traumatic effect on those experiencing homelessness.

Cal ICH, at its sole and absolute discretion, shall make the final determination regarding the allowability of ERF expenditures.

Cal ICH reserves the right to request additional clarifying information to determine the reasonableness and eligibility of all uses of the funds made available by this Agreement. If the Grantee or its funded sub recipients use ERF funds to pay for ineligible activities, the Grantee shall be required to reimburse these funds to Cal ICH at an amount and timeframe determined by Cal ICH.

An expenditure which is not authorized by this Agreement, or by written approval of Cal ICH, or which cannot be adequately documented, shall be disallowed, and must be reimbursed to Cal ICH by the Grantee at an amount and timeframe determined by Cal ICH.

Program funds shall not be used to supplant existing local funds for homeless housing, assistance, prevention, or encampment resolution.

Unless expressly approved by Cal ICH in writing reimbursements are not permitted for any Program expenditures prior to this Agreement's date of execution.

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Encampment Resolution Funding Program (ERF-3-L)
Standard Agreement

EXHIBIT C

STATE OF CALIFORNIA GENERAL TERMS AND CONDITIONS
This exhibit is incorporated by reference and made part of this agreement. The General Terms and Conditions (GTC 04/2017) can be viewed at the following link:
https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-April-2017- FI NALapri12017. pdf?la=en&hash=3A64979F77705B9035309433EE8 1969FD6905202 In the interpretation of this Agreement, any inconsistencies between the State of California General Terms and Conditions (GTC - 04/2017) and the terms of this Agreement and its exhibits/attachments shall be resolved in favor of this Agreement and its exhibits/attachments.

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Encampment Resolution Funding Program (ERF-3-L)
Standard Agreement

EXHIBIT D

GENERAL TERMS AND CONDITIONS
1) Termination and Sufficiency of Funds
a) Termination of Agreement
Cal ICH may terminate this Agreement at any time for cause by giving a minimum of 14 days' notice of termination, in writing, to the Grantee. Cause shall consist of violations of any conditions of this Agreement, any breach of contract as described in paragraph 6 of this Exhibit D; violation of any federal or state laws; or withdrawal of Cal ICH's expenditure authority. Upon termination of this Agreement, unless otherwise approved in writing by Cal ICH, any unexpended funds received by the Grantee shall be returned to Cal ICH within 30 days of Cal IC H's specified date of termination. b) Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made available to Cal ICH by legislative appropriation. In addition, this Agreement is subject to any additional restrictions, limitations or conditions, or statutes, regulations or any other laws, whether federal or those of the State of California, or of any agency, department, or any political subdivision of the federal or State of California governments, which may affect the provisions, terms or funding of this Agreement in any manner.
2) Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other means, the rights, duties, or performance of this Agreement or any part thereof, except as allowed within Exhibit D.12. (Special Conditions - Grantees/Sub Grantee) or with the prior written approval of Cal ICH and a formal amendment to this Agreement to affect such subcontract or novation.
3) Grantee's Application for Funds
Grantee submitted a standardized budget to Cal ICH as part of their application for the Program.

Grantee warrants that all information, facts, assertions and representations contained in the application and approved modifications and additions thereto are true, correct, and complete to the best of Grantee's knowledge. In the event that any Initial Here� Packet Pg. 125
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part of the application and any approved modification and addition thereto is untrue, incorrect, incomplete, or misleading in such a manner that would substantially affect Cal ICH approval, disbursement, or monitoring of the funding and the grants or activities governed by this Agreement, then Cal ICH may declare a breach of this Agreement and take such action or pursue such remedies as are legally available. 4) Reporting, Evaluation, and Audits
a) Reporting Requirements
i. Timing and Format of Reports.

Grantee is required to provide Cal ICH or its agents with all data and outcomes that may inform an assessment of the funded proposal. Grantees shall report quarterly and have one Final Work Product submitted prior to this Agreement's termination.

The quarterly reports shall be submitted on a template to be provided by Cal ICH at least 90 days prior to the first reporting deadline. Cal ICH may request interim reports as needed and will provide no less than 30 days' notice to Grantees.
ii. Required Data
Grantees will be required to provide:
• Outreach and service path data at the anonymized, individual level; • Current housing status of persons served in the aggregate; • Status of funding as presented in the Cal ICH approved, standardized budget; and
• Continued confirmation that projects receiving ERF funds are populated timely into HMIS and use Cal ICH supplied funding codes.

Cal ICH's discretion in identifying which information shall be included in these reports is final. Grantees shall also report information in the form and manner required by Cal ICH. Failure to comply will be considered a breach.

Pursuant to HSC Section 50254, grantees shall provide data elements, including, but not limited to, health information, in a manner consistent with state and federal law, to their local Homeless Management Information System for tracking in the statewide Homeless Data Integration System.

Pursuant to HSC Section 50254(b)(3), Grantees shall report individual, client-level data for persons served by grant funding to the council, in addition to any data reported through local Homeless Management Initial Her� Packet Pg. 126
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Information System, as required by the council for the purposes of research and evaluation of grant performance, service pathways, and outcomes for people served.

Grantees shall comply with the data entry requirements of AB 977, located at Welfare and Institutions Code section 8256(d).
iii. Cal ICH usage of Reports
Pursuant to HSC Section 50254(b)(4), Council staff may use information reported directly from grantees and through statewide Homeless Data Integration System for the purposes of research and evaluation of grant performance, service pathways, and outcomes for people served. iv. Failure to Report
If the Grantee fails to provide any such report, Cal ICH may recapture any portion of the amount authorized by this Agreement with a 14-day written notification.
b) Evaluation
i. At Cal ICH's discretion, Grantees shall participate in a program evaluation regarding their implementation of ERF awards. To support this effort, Cal ICH will contract a third party to complete the evaluation. ii. Grantees are expected to be close partners with Cal ICH for this program evaluation and for all evaluative aspects of this Program. This means timely and accurate reporting, candid communication of success or challenges, and availability of persons, information, or materials. More specifically, Grantees must cooperate with Cal ICH or its designee as reasonably required to implement an evaluation plan. This includes providing or facilitating the collection of data and materials as reasonably requested by Cal ICH or its designee.
iii. For the purpose of evaluation, Cal ICH or its designee may visit sites related to the project and film, tape, photograph, interview, and otherwise document Grantee's operations during normal business hours and with reasonable Initial Here� Packet Pg. 127
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community City of Redding
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advance notice. Cal ICH will comply with Grantee's site visit terms during any site visits.
iv. Grantees should maintain active data, documents, and filings in anticipation of this evaluation. Special care should be taken to organize and preserve internal work products that guided implementation by the Grantee or subgrantee.
v. Grantees shall notify Cal ICH and provide copies of any reports or findings if Grantee conducts or commissions any third-party research or evaluation regarding their funded project.
vi. All terms and conditions that apply to reporting similarly apply to evaluation. c) Auditing
• Cal ICH reserves the right to perform or cause to be performed a financial audit. At Cal ICH request, the Grantee shall provide, at its own expense, a financial audit prepared by a certified public accountant. Should an audit be required, the Grantee shall adhere to the following conditions:
i) The audit shall be performed by an independent certified public accountant. ii) The Grantee shall notify Cal ICH of the auditor's name and address immediately after the selection has been made. The contract for the audit shall allow access by Cal ICH to the independent auditor's working papers. iii) The Grantee is responsible for the completion of audits and all costs of preparing audits.
iv) If there are audit findings, the Grantee must submit a detailed response acceptable to Cal ICH for each audit finding within 90 days from the date of the audit finding report.
5) Inspection and Retention of Records
a) Record Inspection
Cal ICH or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under this Agreement. The Grantee agrees to provide Cal ICH, or its designee, with any relevant information requested. The Grantee agrees to give Cal ICH or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such Initial Here£
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books, records, accounts, and other materials that may be relevant to an investigation of compliance with the ERF laws, Cal ICH guidance or directives, and this Agreement.
b) Record Retention
The Grantee further agrees to retain all records described in subparagraph A for a minimum period of five (5) years after the termination of this Agreement.

If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it.
c) Public Records Act
The grantees' application, this contract, and other documents related to the grant are considered public records, which are available for public viewing pursuant to the California Public Records Act.
6) Breach and Remedies
a) Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following events:
i. Grantee's failure to comply with the terms or conditions of this Agreement. ii. Use of, or permitting the use of, Program funds provided under this Agreement for any ineligible activities.
iii. Any failure to comply with the deadlines set forth in this Agreement. b) Remedies for Breach of Agreement
In addition to any other remedies that may be available to Cal ICH in law or equity for breach of this Agreement, Cal ICH may, in a form and manner determined by Cal ICH:
i. Conduct a program monitoring which will include a corrective action plan (CAP) with findings, remedies, and timelines for resolving the findings. ii. Bar the Grantee from applying for future ERF funds; Initial Here� Packet Pg. 129
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community iii. Revoke any other existing ERF award(s) to the Grantee; City of Redding
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iv. Require the return of any unexpended ERF funds disbursed under this Agreement;
v. Require repayment of ERF funds disbursed and expended under this Agreement;
vi. Require the immediate return to Cal ICH of all funds derived from the use of ERF
vii. Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or participation in the technical assistance in accordance with ERF requirements.
c) All remedies available to Cal ICH are cumulative and not exclusive. d) Cal ICH may give written notice to the Grantee to cure the breach or violation within a period of not less than 14 days.
7) Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of Cal ICH to enforce at any time the provisions of this Agreement, or to require at any time, performance by the Grantee of these provisions, shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of Cal ICH to enforce these provisions.
8) Nondiscrimination
During the performance of this Agreement, Grantee and its subrecipients shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, denial of medical and family care leave or pregnancy disability leave, or any other characteristic protected by state or federal law. Grantees and Sub grantees shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its subrecipients shall comply with the provisions of California's laws against discriminatory practices relating to specific groups: the California Fair Employment and Housing Act (FEHA) (Gov. Code, Section 12900 et seq.); the regulations Initial Her� Packet Pg. 130
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promulgated thereunder (Cal. Code Regs., tit. 2, Section 11000 et seq.); and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, Section 11135 - 11139.5). Grantee and its subrecipients shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 9) Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Additional applicable statutes include, but are not limited to, Government Code Section 1090 and Public Contract Code Sections 10410 and 10411 .
a) Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent Grantee with any State agency to provide goods or services.
b) Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service.
c) Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the Political Reform Act of 1974 (Gov. Code, Section 81000 et seq.).
d) Representatives of a County: A representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county.

Initial Here4 Packet Pg. 131
Attachment: C-10639 - Encampment Emergency Shelter Services Contract - 2024 - Shasta Community Health Center (4.2(b) Shasta Community 10) Drug-Free Workplace Certification
City of Redding
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Redding City CouncilDecember 3, 2024

Redding City Council
December 3, 2024