Redlands City Council
June 7, 2022

CITY OF REDLANDS

CITY COUNCIL

SUCCESSOR AGENCY

A G E N D A S
JUNE 7, 2022

PAUL BARICH
Mayor

EDDIE TEJEDA
Mayor Pro Tempore

DENISE DAVIS
Council Member
JENNA

GUZMAN-LOWERY
Council Member

MICK GALLAGHER
Council Member
***

JEANNE DONALDSON
City Clerk

ROBERT DAWES
City Treasurer
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
June 7, 2022
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A G E N D A

The following information comprises the agenda for the regular meetings of the City Council of the City of Redlands and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, JUNE 7, 2022
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us, click on Join a Meeting
Enter the Meeting ID 824 4618 0187, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 824 4618 0187
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS

5:00 P.M.

A. Call City Council Meeting to Order
B. Public Comment
June 7, 2022
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B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)

C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Anticipated Litigation - Government Code §54956.9(d)(2)(e)(3) (Assistant City Manager McConnell)
One Case:

Facts and circumstances: Consideration of a workers’ compensation claim of Daniel Figgins
a.

June 7, 2022
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6:00 P.M.

D. Reconvene City Council Meeting
E. Invocation by Mayor Pro Tem Tejeda - Pledge of Allegiance (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.)

F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)

G. Presentations

1. Presentation of Proclamation in Recognition of 53rd Anniversary of the Stonewall Uprising and Pride Month to Yulissa Mendoza of the Artlands (Council Member Davis)

2. Presentation to the City of Redlands in recognition of The SoulCal Music, Food & Culture Festival held September 4, 2021, at the Redlands Bowl (Mayor Barich)

H. Public Comments - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)

I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve minutes of the special joint City Council and Planning Commission meeting of May 10, 2022, and the regular meeting of May 17, 2022 (City Clerk Donaldson)

2. Approve recommendation for an appointment to the Airport Advisory Board (Mayor Barich and Mayor Pro Tem Tejeda)

3. Authorize issuance of a Proclamation in recognition of the 53rd Anniversary of the Stonewall Uprising and June, 2022 as Pride Month (Council Member Davis)

4. Approve Resolution No. 8353 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days (Council Member Davis)

5. Authorize Mayor Barich to sign a letter on behalf of the City of Redlands in opposition of Assembly Bill 2011 (Wicks) Affordable Housing and High Road Jobs Act of 2022 (Assistant City Manager McConnell)

6. Approve an Agreement with San Bernardino County for the Collection of Special District Assessments (Management Services/Finance Director Garcia) June 7, 2022
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7. Reject all Bids for Street Sweeping Services, Project FCS02252022KG (Assistant City Manager Boatman)

8. Approve Resolution No. 8347 establishing the rate for the voter-approved special tax for emergency paramedic services for Fiscal Year 2022-2023 (Fire Chief Sessler)

9. Approve an agreement with PBK-WLC for architectural services for the remodel of Fire Station 262 in an amount not to exceed $225,000; and determine that the project is not subject to environmental review pursuant to Section 15301(d) of the State's guidelines implementing the California Environmental Quality Act (Fire Chief Sessler)

10. Approve the agreement with LSC Destruction, LLC, to complete destruction and disposal of firearms that need to be disposed of in property and evidence (Chief of Police Catren)

11. Approve the Second Amendment to the Professional Services Agreement with Environment Planning Development Solutions, Inc., for a one-year time extension to prepare an Environmental Impact Report and related technical analysis for the Transit Villages Specific Plan project (Development Services Director Desatnik)

12. Approve a First Amendment to the Non-Professional Services Agreement with General Pump Company, Inc. for the Well and Booster Pump Rehabilitation Project, and authorize an additional appropriation of $174,696.06(Municipal Utilities and Engineering Director Harris)

13. Approve Resolution No. 8334 for a new connection to the City of Redlands water distribution system at 2371 Naples Avenue, Outside City Case No. 22-01, and determine that the Resolution is exempt from environmental review pursuant to Sections 15303(a) and 15319(b) of the State’s guidelines implementing the California Environment Quality Act (Municipal Utilities and Engineering Director Harris)

14. Approve a Reimbursement Agreement with San Bernardino Valley Municipal Water District for rehabilitation of the San Bernardino Avenue Well, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

15. Adopt Resolution No. 8344 to rescind Resolution No. 8223 and adopt the amended FY 21/22 - FY 25/26 Five Year Measure I Capital Improvement Program and determine the project is exempt under Sections 15273(a)(4) and 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

16. Approve Resolution No. 8346 adopting Senate Bill No. 1 Road Repair and Accountability Act (SB1) Project List, approving funding be directed to the City's Pavement Management Program, and determining that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

17. Approve an agreement with Scenic Earth Inland Empire for turf mowing contractual services within city parks and medians in the amount not-to-exceed $31,598.31 for a period of one year, with one additional one-year renewal option for a total amount not-to-exceed $63,196.62 (Assistant City Manager Boatman)

18. Approve a license agreement with Avis Budget Car Rental, LLC. for the use of 30 parking spaces on City-owned property located at 1625 W. Redlands Blvd, and determine that the project is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman) June 7, 2022
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19. Approve a request for the serving and consumption of alcoholic beverages at Sylvan Park for the White/Gonzales wedding to be held on October 15, 2022, and determine that approval of the request is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
J. Communications

1. Discussion and possible action relating to a new City logo (Mayor Barich)

2. Discussion and possible action relating to the formation of, and appointments to, a City Council Ad Hoc subcommittee to provide input on the re-opening of Market Night (Mayor Pro Tem Tejeda)

3. Discussion and possible action to approve the use of City facilities to hold monthly meetings regarding sustainability policies (Council Member Davis)

4. Presentation by Accelerate Neighborhood Climate Action on the work the organization is doing within the City of Redlands in relation to the effects of climate change (Mayor Pro Tem Tejeda)
K. New Business

1. Consideration of a determination of exemption pursuant to Sections 15378(b)(5), 15308 and 15061(b)(3) of the California Environmental Quality Act Guidelines; and consideration of Urgency Ordinance No. 2928 establishing a temporary 45-day moratorium on certain new development projects for properties located within the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan that are identified on the list of housing sites contained in the City’s 2021-2029 Housing Element (6th Cycle Housing Element) (Development Services Director Desatnik)

2. Consideration of a determination of exemption pursuant to Sections 15378(b)(5), 15308 and 15061(b)(3) of the California Environmental Quality Act Guidelines; and consideration of Urgency Ordinance No. 2934 establishing a temporary 45-day moratorium on new warehouses and distribution facility development projects within the City of Redlands (Development Services Director Desatnik)

3. Consideration of the City Manager's Proposed Two-Year Budget for Fiscal Years 2022-2023 and 2023-2024 (City Manager Duggan and Management Services / Finance Director Garcia)

4. Consideration of the Citywide Annual Purchase Orders for miscellaneous tools, equipment and supplies for Fiscal Year 2022-2023 (Assistant City Manager McConnell)

5. Consideration of the Fire Department's continued membership in the CONFIRE Joint Use Authority for Fiscal Year 2022-2023 and pay associated annual fees in an amount not to exceed $772,675 (Fire Chief Sessler)

6. Consideration of Resolution No. 8348 adopting the 2021 Engineering and Traffic Survey Report to update specific public street speed limits, and determination that approval of Resolution No. 8348 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

7. Consideration of a construction contract award for the Orange Blossom Trail Phase 3 Project with June 7, 2022
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7. Consideration of a construction contract award for the Orange Blossom Trail Phase 3 Project with Deark E&C, Inc. in an amount not-to-exceed $782,396, and determination that the project is categorically exempt from environmental review under Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

8. Consideration of Resolution Nos. 8295 - Annual Engineer's Reports Preliminary Approval, and 8296 - Declaration of Intention to Levy Fiscal Year 22/23 Street Lighting District No. 1 and Landscape Maintenance District No. 1 Assessments (Municipal Utilities and Engineering Director Harris)

9. Consideration of an Agreement with Houston & Harris PCS, Inc. in an amount not-to-exceed $900,000 for on-call sewer collection system maintenance, and determination that approval of the Agreement is exempt from environmental review pursuant to section 15301(b) of the State's Guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

10. Consideration of an agreement with Mariposa Landscapes, Inc., in the amount of $308,072.44 for Sports Field Maintenance; and determination that approval of the agreement is not subject to environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)

11. Consideration of a Single Source Agreement with Yunex, LLC for Traffic Signal Systems Maintenance services in an amount not-to-exceed $2,000,000 and determination that the project is not subject to environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman) L. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)

M. Adjournment
The next regular meeting of the City Council will be held on June 21, 2022.

N. Successor Agency of the former Redevelopment Agency of the City of Redlands

1. Call regular meeting of the Successor Agency Board of Directors to order.

2. Public Comments
(At this time, the Agency Board will provide an opportunity for the public to address them on any subject, within the jurisdiction of the Successor Agency of the former Redevelopment Agency of the City of Redlands, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.)

3. Approve minutes of the regular meeting of May 3, 2022 (Secretary Donaldson)

4. Adjourn Successor Agency Board of Directors' meeting The next regular meeting of the Agency will be held on July 5, 2022.

June 7, 2022
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If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcasted at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Agendas, staff reports and minutes of the City Council of the City of Redlands are available on the Internet:

http://www.cityofredlands.org
June 7, 2022
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City Council/Successor Agency Meeting I. 1.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve minutes of the special joint City Council and Planning Commission meeting of May 10, 2022, and the regular meeting of May 17, 2022 (City Clerk Donaldson)
MOTION:

I move to approve the minutes of the special joint City Council and Planning Commission meeting of May 10, 2022, and the regular meeting of May 17, 2022.

Attachments
Special Joint City Council and Planning Commission meeting of May 10, 2022 minutes
Regular meeting of May 17, 2022 minutes
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MINUTES
Special joint meeting of the City Council and the Planning Commission of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 10, 2022 at 6:00 P.M.

Present:  Paul Barich, Mayor
Eddie Tejeda, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mick Gallagher, Council Member
Steven Frasher, Planning Chair
Joe Richardson, Planning Vice Chair
Mario Saucedo, Planning Commissioner
Karah Shaw, Planning Commissioner
Matthew Endsley, Planning Commissioner
Rosemarie Gonzales, Planning Commissioner
Maryn Wells, Planning Commissioner
Staff: Chris Boatman, Assistant City Manager; Dan McHugh, City Attorney; Jeanne Donaldson, City Clerk; Brian Desatnik, Development Services Director; Brian Foote, City Planner/Planning Manager; Carl Baker, Public Information Officer

Mayor Barich and Chairman Frasher called the Joint Special Meeting of the City Council and Planning Commission to order at 6:01 P.M. This was conducted as a teleconference meeting in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, with Council Members Davis and Guzman-Lowery present via teleconferencing. It was established that all other Council Members and Planning Commissioners were present in the Chambers and all votes during the meeting were conducted by roll call.

The Mayor explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any subject within the jurisdiction of either the City Council or Planning Commission, which was not already scheduled on this agenda.

PUBLIC COMMENT
None forthcoming
PUBLIC HEARINGS
State Street Village Project
Mayor Barich declared the meeting open as a public hearing and called on Development Special Joint CC_Planning_May 10, 2022

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Mayor Barich declared the meeting open as a public hearing and called on Development Services Director Desatnik who outlined the structure for the meeting tonight and provided background on the proposed State Street Village project. The Applicant, Village Partners Ventures, LLC, and VPV State Street Village, LLC (Village Partners) is proposing to redevelop the Redlands Mall site and the mixed-use project will combine residential and commercial uses in a transit-oriented development located less than one-quarter mile from the downtown Santa Fe Depot train station. On April 12, 2022, the Planning Commission was presented the proposed project plans, received verbal and written public comments and after discussion and deliberations, instructed the Developer to revise the plans and incorporate the Commission’s suggestions. The Commission unanimously voted to continue the public hearing to a joint Planning Commission and City Council meeting.

Director Desatnik briefly reviewed State Law and Senate Bill 330 (SB 330). Under this law, cities must not hold more than five public hearings or meetings on housing development applications. The meeting tonight was in compliance with the law as this was the fifth public hearing. He and City Attorney McHugh explained that also under this law, the City cannot deny a housing project or reduce the number of dwelling units based on standards that are not “objective” nor can they change zoning to reduce the density of use for the project. Furthermore, on May 18, 2021, the City Council determined the project was exempt from Measure U due to the provisions of Measure U which declare future development directly related to the train stations as being exempt.

Included for consideration tonight, were the entitlements and architectural design. The development agreement was still under negotiation and not for discussion and will be brought back separately to each body at a later date. The agreement was a separate legal document that will provide for project timing and fee details and will not be in opposition to the State law requiring Cities to hold no more than five public hearings when considering housing projects.

City Planner/Planning Manager Brian Foote presented a detailed review of the project. It consists of five new buildings, four of which will have retail and restaurant uses on the ground floor with multifamily residential units on upper floors. In order to implement the mixed use project, the developer must relocate one existing long-term anchor tenant on the Mall site, CVS Pharmacy and to facilitate a timely relocation for CVS and allow the entire project to move forward, the proposed project includes a new 14,500 square-foot single tenant retail building with pharmacy drive-thru window across the street at the southeast corner of Citrus Avenue and Eureka Street. Village Partners, represented by Michael Morris, Kaitlin Morris and Don Henry and John Ellis of Mithun shared a thorough review of the architectural revisions that were previously requested by the Planning Commission.

These included, Floor Plans, Architectural Elevations, Color Renderings, Storefront Sample Elevations, Street Striping Plan and a Parking Management Plan showing public and private parking space inventory. Village Partners added some clarity to project phasing, stating the phasing would work in a counterclockwise fashion, starting with Block 2 in the above ground structure.

Public Comment
As public comment, fifteen people, including Kasey Haws, Garry Cohoe, Neal Waner, Carole Beswick, Erin Hagstrem, Greg Badell, Alana Kole, Maddie Jordan, Jonathan Schidler, Dan Otter, Ian Karundeng, Christian Farmer, Rochelle, Nathaniel Cline, and Valerie Rountree recommended approval of the project. They stated the development Special Joint CC_Planning_May 10, 2022

Redlands Regular Meeting 06-07-2022 11 of 1593
supported a more vibrant, sustainable community, reduced the number of parking needs, increased walkability, added much needed housing, offered amenities such as public spaces and a rooftop dining area, would reduce greenhouse gases and was designed for people, rather than cars. They pointed out the Applicant had shown they were responsive to the community’s needs, and they encouraged the Council to approve the project and take advantage of this opportunity to redevelop the vacant mall site. Evan Sanford, of the Redlands Chamber of Commerce, supported the project in general, but was very concerned about parking impacts and urged the City to consider the bigger picture and proactively look for opportunities to increase the parking supply downtown.

Eleven people including, John Berry, Lynette Banda, Bruce Crandell representing Friends of Redlands, Diane Christensen, Andy Hoder, Michael Eubanks, Michael Schneblin, Richard O’Donnell, Robb McDermott, Victoria Yundt and Angel Esparza, of the Southwest Regional Council of Carpenters, expressed their opposition to the project. Some concerns included, the project was inappropriate in its current form and will overwhelm the site, there were too many unknowns about project timing and fee structures with no development agreement, they thought the project will aggravate existing parking issues, increase homelessness, congestion and traffic downtown and will detract from the historic nature of the area and the small town feel, they recommended the City wait until the Transit Village Specific Plan EIR was complete before approving this, and they questioned whether this site was within a ‘walkable’ distance to the rail station. City Clerk Donaldson reported there were five written comments received supporting the project and thirteen opposing it in its current form.

Final Comments Before Close of Public Hearing
Council Members and Commissioners discussed the merits of the project, asked many questions and requested clarification from staff and the Applicant regarding several topics, including, the proposed CVS drive-through, the progress made with CVS negotiations, the archway decor, parking, water features, timing and the Development Agreement, possible condition revisions, public uses and plaza programming and fees.

Director Desatnik clarified that staff's intent was to bring the Development Agreement back for consideration soon and the document would be approved separately by each body.

All future fees would be paid at the time the building permit was pulled.

After a lengthy dialogue, the public hearing was declared closed at 10:30 P.M.

Planning Commission Deliberations
Each Planning Commissioner provided their thoughts concerning the project. Chair Frasher reminded Commissioners the actions tonight do not relinquish the body's oversight, but there was not a need to micromanage the project.

On motion of Commissioner Endsley, seconded by Commissioner Saucedo, the Planning Commission unanimously agreed to select the image marked "Preferred", as shown in the packet, and relates to the “four corner element” for the tower located at Redlands Blvd and Third Street.

Vote:  7 - 0 Passed
On motion of Commissioner Shaw, seconded by Commissioner Saucedo, the Planning Special Joint CC_Planning_May 10, 2022

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Commission, by roll call vote, unanimously adopted Resolution No. 1574 recommending that the City Council adopt the Sustainable Communities Environmental Assessment document prepared for the proposed project in accordance with the California Environmental Quality Act; adopted Resolution No. 1575 recommending that the City Council approve General Plan Amendment No. 142 for approximately 1.1 acres located at the southeast corner of West Citrus Avenue and Eureka Street; and adopted Resolution No. 1576 recommending that the City Council approve the following entitlements for the proposed project with these revisions: Conditions of Approval No. 12 and No. 19 deleted; and added language to Condition No. 6 shall read: "Prior to approval and issuance of any building permit(s) for each phase, Developer shall submit building plans, elevations, landscape plans, and architectural details (including exhibits and graphics) for informational review by the Planning Commission for each phase/building and the plaza.” Vote:  7 - 0 Passed
Chair Frasher thanked everyone for the care that was taken in this thoughtful presentation tonight. With no further action required, the Planning Commission adjourned at 10:58 P.M.

City Council Deliberations
Mayor Barich offered each Council Member an opportunity to provide their personal views and perspectives. It was agreed no project would be perfect, but they were pleased with how responsive the Applicant had been to the City's requests. They expressed their appreciation of the time and effort that everyone had devoted to this project, and they thanked the Applicant and staff for the incredible presentations that were made earlier.

On motion of Mayor Pro Tem Tejeda, seconded by Council Member Gallagher, the City Council unanimously adopted, by roll call vote, Resolution No. 8337 adopting the Sustainable Communities Environmental Assessment document prepared for the project in accordance with the California Environmental Quality Act; On motion of Council Member Gallagher, seconded by Mayor Barich, the City Council unanimously adopted, by roll call vote, Resolution No. 8338 and approved General Plan Amendment No. 142 for approximately 1.1 acres located at the southeast corner of West Citrus Avenue and Eureka Street; and On motion of Mayor Pro Tem Tejeda, seconded by Council Member Davis, the City Council unanimously adopted, by roll call vote, Resolution Nos. 8339, 8340, and 8341, approving Commission Review and Approval No. 933 and No. 934, Conditional Use Permit No. 1155 and No. 1156, and Vesting Tentative Tract Map No. 20425 for the proposed State Street Village Project by Applicant Village Partners Ventures, LLC, and VPV State Street Village, LLC.

Vote:  5 - 0 Passed

ADJOURNMENT

There being no further action required the Joint Special Meeting adjourned at 11:15 P.M.

Special Joint CC_Planning_May 10, 2022

Redlands Regular Meeting 06-07-2022 13 of 1593

MINUTES
Regular meetings of the City Council and the Redlands Financing Authority of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 17, 2022 at 5:00 P.M.

Present:  Paul Barich, Mayor
Eddie Tejeda, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman-Lowery, Council Member
Mick Gallagher, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Dan McHugh, City Attorney; Robert Dawes, City Treasurer; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Chris Catren, Police Chief; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief

Mayor Barich called the meeting to order. He announced this was conducted as a teleconference meeting in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California. Mayor Pro Tem Tejeda was present via teleconferencing and all votes during the meeting were conducted by roll call. The Mayor explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.

PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney McHugh)
One Case:
a.  Lydia Rodriguez v. City of Redlands, San Bernardino Superior Court Case No.

CIVDS1935452
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Mayor Barich followed by the pledge of allegiance to the American flag.

CLOSED SESSION REPORT
CC_RFA_May 17, 2022

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CLOSED SESSION REPORT
City Attorney McHugh announced that no reportable action was taken during the closed session.

PRESENTATIONS
Proclamation Commending Daniel J. McHugh
Mayor Barich and the Council Members presented a Proclamation commending Daniel J.

McHugh for his twenty-eight years of service as the principle legal advisor to the City.

Each Council Member offered their praise and gratitude for his integrity, patience, dedication and thoughtful insight. He will be greatly missed.

PUBLIC COMMENT
Public comments were presented in-person, via Zoom, via cell phone or landline.

Redlands Mall Project - Andy Hoder voiced his concerns with the recent approval of the Mall Project and the developer's plans to construct 4-story buildings on the site. He thought the project was in conflict with the wishes of the voters who overwhelmingly defeated Measure G in 2020 and the almost 8,000 people who signed an initiative petition scheduled to be on the ballot in November of this year. He said these voters have sent a strong message to the Council indicating they oppose high rises, want to restrict development downtown and limit buildings to three stories.

CONSENT CALENDAR
Minutes
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, the minutes of the regular meeting of May 3, 2022.

Vote: 5 - 0 Passed
Proclamation Commending Daniel J. McHugh
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, the issuance of a proclamation commending Daniel J. McHugh for his years of service to the City and Community of Redlands.

Vote: 5 - 0 Passed
CC_RFA_May 17, 2022

Redlands Regular Meeting 06-07-2022 15 of 1593

Proclamation Celebrating Redlands Youth Council
Council Member Davis highlighted the Proclamation celebrating the Redlands Youth Council, a program designed to provide local high school students with learning and development opportunities related to local government and civic engagement. She was proud to announce thirty students had actively participated in the program since its inception in September 2021 and will be "graduating" next week during a special meeting.

On motion of Council Member Mick Gallagher, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, the issuance of a proclamation celebrating Redlands Youth Council.

Vote: 5 - 0 Passed
Resolution No. 8349 Remote Teleconference Meetings
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, Resolution No. 8349 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days.

Vote: 5 - 0 Passed
Reject Bids CDBG Joslyn Center Renovation Project
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, to reject the bids for the 21/22 Community Development Block Grant (CDBG) Joslyn Center Renovation Project due to the bids exceeded the funding and additional appropriation.

Vote: 5 - 0 Passed
Emergency Resolution No. 8065 Report
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, to accept the Report regarding Emergency Resolution No. 8065 proclaiming the existence of a local emergency in response to COVID-19.

Vote: 5 - 0 Passed
Medical Director Services Independent Contractor Agreement On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a Second Amendment to the Independent Contractor Agreement between the City of Redlands and Dr. Phong Nguyen increasing the annual fee to $18,000 for the provision of medical director services.

CC_RFA_May 17, 2022

Redlands Regular Meeting 06-07-2022 16 of 1593
Vote: 5 - 0 Passed
Resolution No. 8328 Traffic Regulations
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously determined, by roll call vote, that approval of the resolution is exempt from environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act; and approved Resolution No. 8328 establishing a 270 foot ‘No-Parking Zone’ on Lugonia Avenue at the northwest corner of the Lugonia Avenue and Texas Street intersection.

Vote: 5 - 0 Passed
Fiscal Year 21/22 P.O. Modification Water Meters
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a Fiscal Year 21/22 purchase order modification of $150,000 with Ferguson US Holdings, Inc. to purchase Neptune Water Meters and related supplies.

Vote: 5 - 0 Passed
Engineering Services Live Oak Canyon Creek and Oakmont Park Project On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a Second Amendment to the Professional Services Agreement with Huitt-Zollars, Inc. to Provide Final Engineering Services for the Live Oak Canyon Creek and Oakmont Park Project.

Vote: 5 - 0 Passed
Resolution No. 8333 Citywide Wastewater Master Plan
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously determined, by roll call vote, that approval of the resolution is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved Resolution No. 8333 adopting the Citywide Wastewater Master Plan.

Vote: 5 - 0 Passed
Forklift Trucks Purchase
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, the purchase of two Mitsubishi Caterpillar Forklift Trucks from Naumann Hobbs in the amount of $68,482.72.

Vote: 5 - 0 Passed
CC_RFA_May 17, 2022

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4-Post Vehicle Lift Purchase
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, the purchase of one 4-Post Vehicle Lift from Stertil-Koni in the amount of $83,911.69.

Vote: 5 - 0 Passed
Receive and File Annual Report CPC
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, to receive and file the Annual Report of the Citrus Preservation Commission as submitted by Chairman Michael Day.

Vote: 5 - 0 Passed
In-Kind Request Summer Music Festival
As public comment, Dennis Bell thanked City Attorney McHugh for his service and wished him the best on his retirement. He questioned why the Summer Music Festival at the Redlands Bowl needed publicly funded security, and he said that in the past the Citizen Volunteer Patrol worked the events. He's found the Bowl attracts too many dogs and too many people who are smoking, and he suggested there be more enforcement against such activities. He raised doubts about the attendance numbers listed in the report and thought they were inflated in order to gain a public benefit.

On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously determined, by roll call vote, that the event is categorically exempt from environmental review pursuant to Section 15301 of the state's guidelines implementing the California Environmental Quality Act; and approved the request for in-kind support in the amount of $19,824 related to the 2022 Summer Music Festival event hosted by the Redlands Bowl Performing Arts.

Vote: 5 - 0 Passed
P.O. Modification Tennis Classes
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a Fiscal Year 2021-22 purchase order modification in the amount of $12,000 with Gabriel Jacobs for Tennis classes at Ford Park for the remainder of the fiscal year.

Vote: 5 - 0 Passed
Resolution No. 8329 Backhoe Loader Master Lease/Purchase On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, CC_RFA_May 17, 2022

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On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, Resolution No. 8329 for a Master Lease and Purchase Agreement with Caterpillar Financial Services, Inc., for the lease and purchase of a 2021 Caterpillar Model 420-07 Backhoe Loader in the amount of $160,105.60.

Vote: 5 - 0 Passed
PMP 2021 Street Resurfacing Project Contract Amendment
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, a First Amendment to the Public Works Contract with Matich Corporation for the PMP 2021 Street Resurfacing Project to increase Contractor's compensation in the amount of $176,291.47 for the Community and Senior Center access parking lot and ADA improvements.

Vote: 5 - 0 Passed
Resolution No. 8319 Setting Priorities Written Arguments This item was removed from the agenda and was not considered.

Resolution No. 8318 Candidate Statement Regulations
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, Resolution No. 8318, adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at the General Municipal Election scheduled for November 8, 2022.

Vote: 5 - 0 Passed
University of Redlands Agreement RESA
On motion of Council Member Denise Davis, seconded by Council Member Mick Gallagher, the City Council unanimously determined, by roll call vote, that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved the agreement between the City of Redlands and the University of Redlands for event services for the Redlands Emergency Services Academy, to be held Wednesday, July 13 through Wednesday, July 20, 2022.

Vote: 5 - 0 Passed

COMMUNICATIONS
Video Series: Making Redlands a Better Place
Public Information Officer Baker presented a new video from the video series “Working for CC_RFA_May 17, 2022

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Public Information Officer Baker presented a new video from the video series “Working for You: Making Redlands a Better Place.” This month's video highlighted Kyle Wagner, Construction Manager. Filming and production work was provided by Cheryl Williams, Multimedia Production Coordinator.

Accelerate Neighborhood Climate Action
Mayor Pro Tem Tejeda announced this was the fourth of a series of presentations by Accelerate Neighborhood Climate Action (ANCA), and he introduced Richard Corneille, for a presentation on ways to prepare for increasing heat. The impacts of climate change caused by global warming include, more frequent droughts, more intense and destructive wildfires, more severe weather and increased human health risks and deaths and heat is the deadliest of climate change weather impacts. Ways to address the increasing heat were: Increasing tree canopies, identifying cooling centers, encouraging cool roofs and paving and preparing city-wide heatwave action plans. He added ANCA can help promote heat reduction and mitigation actions by educating neighborhoods on ways to survive the heat, encouraging heat resiliency plans and assisting underserved neighborhoods. Mitigation actions include, planting and maintaining trees for shade, educating neighbors to be safe during heat waves, promoting energy efficient upgrades such as solar panels, insulation, double pane window and reflective roofs, and developing plans for checking on and caring for vulnerable neighbors. Council Members Davis and Guzman-Lowery appreciated the fact that practical and concrete action items were provided.

Municipal Utilities/Public Works Commission Annual Report Chairperson Adekunle Ojo presented the Annual Report of the Municipal Utilities/Public Works Commission. He defined the Commission's role and explained the members were a great resource for City Council, staff and the public. The Commission was represented by engineers, public works professionals, utilities and environmental specialists, and some Commissioners have served as MUED Directors in the past. The following projects included a partial list of work begun in 2021: Pavement Management Program, WWTP Improvement Project – Phase 1B, Water Systems & Wastewater System Master Plan Updates, Groundwater Well & Booster Pump Rehabilitation Project, Waterline Replacement Project, Wastewater Replacement & Slip-Lining Projects, Water Infrastructure Condition, Seismic, Structural Assessment, Water System SCADA Expansion Project and Citywide Water Meter Replacement Project. He reviewed the Commission's goals for 2022 to include: Complete WWTP Improvement Project – Phase 1B, Transition to WWTP Improvement Project – Phase 2, Implement Utility Planning Document Project Recommendations, Continue Groundwater Well & Booster Pump Rehabilitation Project, Pavement Management Project – 30 Miles, Waterline Replacement Project – 4.2 Miles, Wastewater Replacement & Slip-Lining Projects – 4.5 Miles, Complete Water System SCADA Expansion Project, Continue Citywide Water Meter Replacement Project. Mayor Pro Tem Tejeda was pleased Chair Ojo mentioned the varied diversity and experience, as seen on this Commission, and he thanked them for their service.

Library Board Annual Report
Library Director Don McCue introduced Board Member William Hardy who provided an CC_RFA_May 17, 2022

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Library Director Don McCue introduced Board Member William Hardy who provided an update of the Library's accomplishments and activities over the past year. The FY 21-22 was a year of recovery and with the improved economic situation and Measure T passage, all the General Fund cuts have been fully restored to the budget and the library has resumed to 56 hours a week of in person services. The popular Books to Go program continues to run at full force and despite COVID-19, slowly but surely, the statistics show the patrons are becoming more comfortable returning. From July 1 through April 30, 152,917 visits were recorded at the library, the Lincoln Shrine and the Contemporary Club and 158,474 books, DVDs and magazines were circulated.

Activities included, resolving challenging infrastructure issues, submitting an application to the California State Library for a potential reimagining of the lower level space to better serve teens and literacy learners; the advantages of the Contemporary Club facility offering staff, city departments and the public another option for event scheduling; celebration of the Watchorn Lincoln Memorial Shrine 90th anniversary in February and thanks to Boyd Nies, a long desired reproduction 1857 Napoleon 12 pound Civil War cannon arrived in August and was christened by a welcoming program featuring live firing by reenactment artillerymen. Collaborative efforts accelerated with the Redlands Historical Museum Association as the old Redlands Daily Facts building transforms into the Museum of Redlands; celebration of third consecutive year of Dia de los Muertos in November; special collections division archivists Nathan Gonzales and Maria Carrillo Colato spoke at the Common Vision Coalition’s community event in March celebrating Cesar Chavez and Dolores Huerta, building on their community history initiative. The Adult Literacy Program continued to rebuild from the effects of the pandemic; a video version of the Smiley Heritage Tours was made available to all the schools; in-person outdoor Family Day was staged in October 2021; the traditional springtime Library Days event, held last weekend, resumed after a two-year hiatus with more than 600 guests in attendance. Finally, he encouraged everyone to mark their calendars for the evening of Saturday, October 15 when the quadrennial library gala will take place.

NEW BUSINESS
ARPA Resident Grocery Gift Card Program Agreement
Assistant City Manager McConnell presented an agreement with Redlands Ranch Market in an amount not to exceed $2,024,400 to provide a maximum of 1,687 monthly grocery gift cards for the ARPA Resident Grocery Gift Card Program. On March 15, 2022, Council approved the Resident Grocery Gift Card Program funded by the State and Local Fiscal Recovery Funds (SLFRF) through the American Rescue Plan Act (ARPA). The program will provide grocery assistance to a maximum of 1,687 eligible households in the form of a monthly $100 grocery gift card for a period of 12 months. Mayor Barich and Council Member Davis pointed out this was a great way to directly help people. Applications are currently being taken.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, an agreement with Redlands Ranch Market in an amount not to exceed $2,024,400 to provide a maximum of 1,687 monthly grocery gift cards for the ARPA Resident Grocery Gift Card Program.

Vote: 5 - 0 Passed
CC_RFA_May 17, 2022

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Vote: 5 - 0 Passed
University of Redlands Alternate Ballot Measure
This item was removed from the agenda and was not considered.

Resolution No. 8317 Calling and Giving Notice of Municipal Election This item was removed from the agenda and was not considered.

LNG Supply and Delivery Agreement
Assistant City Manager Boatman summarized an agreement with Applied LNG Technologies, LLC for supply and delivery of renewable liquefied natural gas in an amount not-to-exceed $637,098.00 for the initial term of one year, with the option to extend by two additional one-year terms. The fuels are used by the City's fleet of natural gas vehicles in addition to being sold to external customers and provide a revenue source.

On motion of Council Member Mick Gallagher, seconded by Council Member Jenna Guzman-Lowery, the City Council unanimously approved, by roll call vote, an agreement with Applied LNG Technologies, LLC for supply and delivery of renewable liquefied natural gas in an amount not-to-exceed $637,098.00 for the initial term of one year, with the option to extend by two additional one-year terms for a total amount not-to-exceed $1,911,294.

Vote: 5 - 0 Passed
Contract Award 2021 Citywide Sidewalk and ADA Ramp Replacement Municipal Utilities and Engineering Director Harris detailed a contract for the 2021 Citywide Sidewalk and ADA Ramp Replacement Phase II Project and staff's recommendation to award the contract to Universal Construction and Engineering.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Mick Gallagher, the City Council unanimously approved, by roll call vote, that approval of the contract and construction of the 2021 Citywide Sidewalk and ADA Ramp Replacement Phase II is exempt from environmental review in accordance with Section 15301 (c) of the State's guidelines implementing the California Environmental Quality Act; approved the 2021 Citywide Sidewalk and ADA Ramp Replacement Phase II Project plans and specifications; awarded a Construction Contract to Universal Construction and Engineering in an amount not-to-exceed $981,152.05; and approved an additional appropriation of $849,538 from the General Fund Sidewalk Replacement Reserve for this project.

Vote: 5 - 0 Passed
University and Brockton Avenue Traffic Signal Improvements Contract Municipal Utilities and Engineering Director Harris introduced a Construction Contract with CC_RFA_May 17, 2022

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Municipal Utilities and Engineering Director Harris introduced a Construction Contract with Elecnor Belco Electric, Inc. for the University Street and Brockton Avenue Traffic Signal Improvements Project in an amount not-to-exceed $507,745. As public comment, Dennis Bell said the Colton Avenue and University Street intersection should be addressed before the one being considered tonight. Director Harris explained that originally the City intended to improve the intersection located at Colton and University, but a new residential development, currently processing through the City, may be conditioned to install a signal at that location.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously determined, by roll call vote, that approval of the contract and construction of a new traffic signal at University Street and Brockton Avenue is exempt from environmental review in accordance with Section 15301 (c) of the State's Guidelines implementing the California Environmental Quality Act; approved the University Street and Brockton Avenue Traffic Signal Project plans and specifications: and awarded a Construction Contract to Elecnor Belco Electric, Inc. in an amount not-to-exceed $507,745.

Vote: 5 - 0 Passed
Resolution No. 8335 Reducing FY 22/23 Wastewater Rates and Charges Municipal Utilities and Engineering Director Harris provided background of Resolution No. 8335, to reduce Fiscal Year 22/23 Wastewater Rates and Charges and explained that on March 15, 2022, City Council directed staff to initiate expenditures of $11,508,106 of American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) for various programs. This direction included applying $1,000,000 of ARPA SLFRF to Phase 2 of the proposed Wastewater Treatment Plant Improvement Project, which reduces the cost incurred by the City to provide wastewater service to its customers. Therefore, a fifteen percent (15%) wastewater rate increase scheduled for implementation beginning July 1, 2022, is no longer necessary, and may be reduced to eight percent (8%) without impacting the City's ability to fund wastewater services for its customers. Mayor Pro Tem Tejeda thanked the City Manager and staff for their efforts towards making these funds available.

On motion of Council Member Jenna Guzman-Lowery, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, Resolution No. 8335 reducing Fiscal Year 22/23 Wastewater Rates and Charges.

Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Community Day of Service Mayor Barich, Mayor Pro Tem Tejeda and Council Member Davis expressed appreciation for all the volunteers, including Service Club members and those from the Church of Latter Day Saints, who showed up to work at five separate project locations during the Community Day of Service on May 7, 2022. The day was a great success.

Council Member Gallagher commended Sylvia Lemus, Animal Control Supervisor, for stepping in to assist him with an injured baby hawk found near the Cemetery. She displayed great skill, patience and kindness in caring for the recovery and safe return of the bird.

CC_RFA_May 17, 2022

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ADJOURNMENT

There being no further action required the meeting adjourned at 7:26 P.M. The next regular meeting of the City of Redlands City Council will be held on June 7, 2022.

REDLANDS FINANCING AUTHORITY
Chairman Barich called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Redlands Financing Authority.

PUBLIC COMMENT
None forthcoming
Minutes
On motion of Board Member Guzman-Lowery, seconded by Board Member Davis, the minutes of the regular meeting of January 18, 2022, were unanimously approved by roll call vote.

Vote:  5 - 0 Passed

ADJOURNMENT
There being no further business, the Redlands Financing Authority adjourned at 7:29 P.M. The next regular meeting of the Agency will be held on September 20, 2022.

CC_RFA_May 17, 2022

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City Council/Successor Agency Meeting I. 2.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for an appointment to the Airport Advisory Board (Mayor Barich and Mayor Pro Tem Tejeda)
MOTION:

I move to reappoint Robert Pearce to serve a four-year term on the Airport Advisory Board ending May 1, 2026.

RECOMMENDATION:

It is recommended by Mayor Barich and Mayor Pro Tem Tejeda that the City Council consider this reappointment to the Airport Advisory Board. Pursuant to the Redlands Municipal Code, appointments to this board are made by the Mayor and approved by the City Council. However, Mayor Barich has expressed his desire to rotate recommendations for commission/board appointments among the City Council Members; therefore, Mayor Pro Tem Tejeda has been delegated authority by Mayor Barich to make the recommendation for this appointment.

DISCUSSION:

Airport Advisory Board member term of Robert Pearce expired on May 1, 2022.

Mr. Pearce is seeking reappointment. A public notice requesting interested residents to submit an application for the Airport Advisory Board was issued in April. In addition, the public notice was concurrently aired on Redlands TV and posted at the community bulletin board at the A. K. Smiley Public Library.

The local newspapers also received distribution of the public notice. Two new applications were received and two applications from a previous posting were included for consideration.

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The Airport Advisory Board consists of seven members as follows:

Deborah Forthun
Robert Pearce
James Douglas Pickens
David E. Raley
Michael Sullivan
Thomas Cook
Jason Golumbeski
ALTERNATIVE:

The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.

SUBMITTED BY:

Jennifer Macias, Management Analyst
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
Attachments
Public Notice
Airport Advisory Board Applications
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City Council/Successor Agency Meeting I. 3.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a Proclamation in recognition of the 53rd Anniversary of the Stonewall Uprising and June, 2022 as Pride Month (Council Member Davis)
MOTION:

I move to authorize the issuance of a Proclamation in recognition of the 53rd Anniversary of the Stonewall Uprising and June 2022 as Pride Month.

Attachments
Proclamation in Recognition of 53rd Anniversary of the Stonewall Uprising and Pride Month
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City Council/Successor Agency Meeting I. 4.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Resolution No. 8353 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days (Council Member Davis)
MOTION:

I move to approve Resolution No. 8353.

DISCUSSION:

On May 17, the City Council adopted Resolution No. 8349 authorizing remote teleconference meetings by the City Council and all Boards, Commissions, and Committees of the City in accordance with Assembly Bill 361 (2021) for a period of 30 days ending June 2, 2022. AB 361, signed into law on September 16, 2021, amends Government Code Section 54953 to provide the authority and specific requirements for public agencies to hold virtual meetings during a proclaimed state of emergency and remain in compliance with the Brown Act.

In accordance with Government Code Section 54953 (e)(3), the City Council must review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty days until the Governor terminates the state of emergency. With the adoption of Resolution No. 8353, the City Council is reaffirming its findings and compliance to AB 361 for an additional 30 days ending July 7, 2022.

SUBMITTED BY:

Council Member Denise Davis
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Attachments
Reso. 8353 Teleconference Meeting
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RESOLUTION NO. 8353

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

AUTHORIZING REMOTE TELECONFERENCE MEETINGS BY THE CITY

COUNCIL AND ALL BOARDS, COMMISSIONS, AND COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361 (2021) FOR A PERIOD

OF THIRTY DAYS
WHEREAS, COVID-19 (also known as the “Coronavirus Disease”) is a respiratory disease that has spread across the globe, with thousands of confirmed cases in California, including within the City of Redlands (“City”); and
WHEREAS, on January 31, 2020, the United States Secretary of Health and Human Services declared a public health emergency based on the threat caused by COVID-19, and the President of the United States issued a proclamation declaring a national emergency concerning COVID-19 beginning March 1, 2020; and
WHEREAS, in response to COVID-19, the Governor of the State of California issued a proclamation of a state of emergency on March 4, 2020; and WHEREAS, the City Council of the City adopted a proclamation of a local emergency related to the COVID-19 virus on March 17, 2020; and
WHEREAS, the City is committed to preserving and fostering public access, transparency, observation, and participation in meetings of the City Council and City boards, commissions, and committees (hereafter collectively referred to as “legislative bodies;”) and WHEREAS, all meetings of the City Council and legislative bodies are open and public as required by the Ralph M. Brown Act (“Brown Act”) (Government Code section 54950 et seq.), so that any member of the public may attend, observe, and participate in a meaningful way; and
WHEREAS, Government Code section 54953(b)(3) of the Brown Act allows a local legislative body to hold public meetings by teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to attend and to address the local legislative body, as long as the following requirements are met:

1. Each teleconference location from which a member is participating is noticed on the agenda;

2. Each teleconference location is accessible to the public;

3. Members of the public must be able to address the body at each teleconference location;

4. At least one member of the legislative body must be physically present at the location specified in the meeting agenda; and

5. During teleconference meetings, at least a quorum of the members of the local body must participate from locations within the local body’s territorial jurisdiction; and
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WHEREAS, the Brown Act, as amended by AB 361 (2021), at Government Code section 54953(e), allows for remote observation and participation in meetings by members of a legislative body and members of the public without compliance with the requirements of Government Code section 54953(b)(3), subject to certain conditions; and WHEREAS, the initial required condition of Government Code section 54953(b)(3) is a declaration of a state of emergency by the Governor pursuant to the California Emergency Services Act at Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state and within the boundaries of the City, caused by conditions as described in Government Code section 8558; and WHEREAS, the Governor’s proclamation of a state of emergency includes area within the jurisdictional boundaries of the City; and
WHEREAS, Government Code section 54953(e)(3)(A-B), added by AB 361, provides an alternative to having public meetings in accordance with Government Code Section 54953(b)(3) when the City Council has reconsidered the circumstances of the COVID-19 state of emergency and that the following circumstances exist:

1. The state of emergency as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s boards, commissions, and committees to meet safely in person; and

2. The State of California and the County of San Bernardino continue to recommend measures to promote social distancing; and
WHEREAS, Government Code Section 54953(e) further requires that state or local officials have imposed, or recommended, measures to promote social distancing, or the legislative body finds that meeting in person would present an imminent risk to the health or safety of attendees; and
WHEREAS, such conditions now exist in the City in that (i) state and local officials do recommend social distancing measures, and (ii) emergency conditions evidenced by COVID-19 and its variants create ongoing COVID-19 cases, hospitalizations, and deaths, such that meeting in person would present imminent risk to health or safety of attendees; and WHEREAS, the City Council affirms that it will allow for observation and participation by City Council members as well as board, commission, and committee members and the public, via Zoom, or other appropriate technology, in an effort to protect the constitutional and statutory rights of all attendees; and
WHEREAS, Government Code Section 54953 (e)(3) further requires that the City Council review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty days until the Governor terminates the state of emergency; Redlands Regular Meeting 06-07-2022 37 of 1593
L:\ca\Reso\8353 Teleconference Meeting 6.7.22.docx

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS HEREBY RESOLVES AS FOLLOWS:

Section 1. The above recitals are true and correct and are incorporated herein by this reference.

Section 2. The City Council finds that the state of emergency conditions related to COVID-19 as set forth in the Governor’s and City’s proclamations of emergency are on-going.

Section 3. The City Council further finds that State and county officials recommend social distancing conditions causing imminent risk to attendees as described above exist.

Section 4. The City Council hereby recognizes and affirms the existence and conditions of a state of emergency as proclaimed by the Governor, and the City, and affirms, authorizes, and proclaims the existence of a local emergency throughout the City.

Section 5. The City Council finds that the state of emergency as a result of COVID-19 continues to directly impact the ability of members of the City Council and the members of the City’s b oards, c ommissions, and committees to meet safely in person and such fact creates an imminent health risk to such members.

Section 6. The City Council hereby authorizes the City Council, and all of the boards, commissions, and committees of the City, to conduct their meetings without compliance with Government Code section 54953(b)(3), and to instead comply with the remote meeting requirements as authorized by Government Code section 54953(e).

Section 7. The City Manager and City Clerk are authorized and directed to take all actions reasonably necessary to carry out the intent and purpose of this Resolution, including, conducting open and public meetings remotely in accordance with Government Code section 54953(e), and other applicable provisions of the Brown Act, for all City Council meetings, and all boards, commissions, and committee meetings of the City.

Section 8. This Resolution shall take effect immediately upon its adoption and shall be effective until either (i) July 7, 2022 or (ii) such time as the City Council adopts a Subsequent Resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council and all City legislative bodies may continue to meet remotely, without compliance with Government Code section 54953(b)(3), but otherwise as permitted by Government Code section 54953(e).

ADOPTED, SIGNED AND APPROVED this 7th day of June, 2022. ________________________
ATTEST: Paul T. Barich, Mayor
____________________________
Jeanne Donaldson, City Clerk
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City Council/Successor Agency Meeting I. 5.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize Mayor Barich to sign a letter on behalf of the City of Redlands in opposition of Assembly Bill 2011 (Wicks) Affordable Housing and High Road Jobs Act of 2022 (Assistant City Manager McConnell)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council authorize Mayor Barich to sign a letter on behalf of the City of Redlands in opposition of AB 2011.

RECOMMENDATION:

Staff recommends City Council authorize Mayor Barich to sign a letter on behalf of the City of Redlands in opposition of AB 2011.

DISCUSSION:

In May 2022, City of Redlands staff received correspondence from the League of California Cities (Cal Cities) requesting the City take action opposing Assembly Bill 2011 (AB 2011). Currently, Planning and Zoning Law authorizes a development proponent to submit an application for a multifamily housing development that is subject to a streamlined, ministerial approval process and not subject to a conditional use permit if the development satisfies specified objective planning standards. AB 2011 would require nearly all cities to ministerially approve, without condition or discretion, certain affordable and mixed-use housing developments in areas of a city where office, retail, or parking are principally allowed, regardless of any inconsistency with a local government’s general plan, specific plan, zoning ordinance, or regulation.

Cities in California lay the essential groundwork for housing production through Redlands Regular Meeting 06-07-2022 39 of 1593
planning and zoning new projects in their communities based on extensive public input and engagement, state housing laws, and the needs of the building industry. AB 2011 disregards this state-mandated local planning effort and forces cities to allow housing developments in nearly all areas of a city. In effect, if AB 2011 were to become law, City control over its planning process would be removed, as it would allow developers to ignore local zoning laws and construct housing in areas of the City not specifically zoned for it.

As the City recently updated its General Plan, which is inclusive of specific plans, zoning ordinances and other planning matters, staff believes local control over development approvals remains paramount. As a result, staff recommends the City Council authorize Mayor Barich to sign a letter in opposition of AB 2011, as it will help strengthen Cal Cities local coalition in opposition of the bill.

ALTERNATIVES:

City Council could elect to not authorize Mayor Barich to sign a letter of opposition to AB 2011.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Janice McConnell, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Chris Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Ross Wittman, Project Manager
Attachments
AB 2011 Opposition Letter
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City of

REDLANDS
Incorporated 1888
35 Cajon Street, Redlands, CA 92373
909-798-7533
June 7, 2022
The Honorable Buffy Wicks
Chair, Assembly Committee on Housing and Community Development 1020 N Street, Suite 156
Sacramento, CA 95814
Re: AB 2011 (Wicks) Affordable Housing and High Road Jobs Act of 2022 Notice of Opposition (As amended 4/18/2022)
Dear Assembly Member Wicks:

The City of Redlands writes to oppose your measure AB 2011, which would require cities to ministerially approve, without condition or discretion, certain affordable housing and mixed-use housing developments in zones where office, retail, or parking are a principally permitted use regardless of any inconsistency with a local government’s general plan, specific plan, zoning ordinance, or regulation.

Housing affordability and homelessness are among the most critical issues facing California cities. Affordably priced homes are out of reach for many people, and housing is not being built fast enough to meet the current or projected needs of people living in the state. Cities lay the essential groundwork for housing production through planning and zoning new projects in their communities based on extensive public input and engagement, state housing laws, and the needs of the building industry. Importantly, cities are currently updating housing plans to identify sites for more than two million additional housing units.

AB 2011 disregards this state-mandated local planning effort and forces cities to allow housing developments in nearly all areas of a city. This seriously questions the rationale for the regional housing needs allocation (RHNA) process. If developers can build housing in office, retail, and parking areas, why should cities go through the multiyear planning process to identify sites suitable for new housing units, only to have those plans ignored and housing built on sites never considered for new housing?
Eliminating opportunities for public review of housing developments goes against the principles of transparency and public engagement. Public hearings allow members of the community to inform their representatives of their support or concerns. “Streamlining” in the context of AB 2011 is a shortcut around public input. While it may be frustrating for some developers to PAUL T. BARICH
Mayor

EDDIE TEJEDA
Mayor Pro Tem

DENISE DAVIS
Council Member

JENNA GUZMAN-LOWERY
Council Member

MICK GALLAGHER
Council Member

OFFICE OF

THE CITY COUNCIL
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address neighborhood concerns about traffic, parking, and other development impacts, those directly affected by such projects should be heard. Public engagement often leads to better projects. Disregarding community input will increase public distrust in government and may result in additional efforts by voters to restrict growth.

The City of Redlands engaged in an extensive public outreach effort over the past year to identify sufficient housing sites in the community that are appropriate for housing development and that could accommodate Redlands’ share of the RHNA. AB 2011 would undermine City’s efforts and public feedback, inevitably leading to the degradation of the public’s trust in local government, as well as negatively impacting their willingness to engage in future planning efforts for Redlands.

The City of Redlands is committed to being part of the solution to the housing shortfall across all income levels and will work collaboratively with you and other stakeholders on legislative proposals that will spur much needed housing construction without disregarding the statemandated local planning process and important public engagement.

For these reasons, the City of Redlands opposes AB 2011.

Sincerely,
Paul T. Barich
Mayor
cc. Rosalicie Ochoa Bogh, State Senator
James Ramos, Assemblyman
Laura Morales, Cal Cities Inland Empire Regional Public Affairs Manager (via email) League of California Cities (Via email: [email protected]) Redlands Regular Meeting 06-07-2022 42 of 1593
City Council/Successor Agency Meeting I. 6.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve an Agreement with San Bernardino County for the Collection of Special District Assessments (Management
Services/Finance Director Garcia)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate the following motion is provided:

I move to approve an agreement with the County of San Bernardino for the collections of special taxes, fees, and assessments on behalf of the City.

RECOMMENDATION:

Staff recommends that the City Council approve an agreement with the County of San Bernardino under which the County will collect special taxes, fees, and assessments on behalf of the City.

DISCUSSION:

The City has for many years maintained a number of special districts for the operation and maintenance of certain City-owned public spaces. These districts are funded through annual property tax assessments on implicated parcels.

Under a 1997 agreement, these assessments have been collected by the County of San Bernardino Auditor-Controller/Treasurer/Tax Collector (County) on behalf of the City in conjunction with County-wide property tax collection.

Beginning in fiscal year 2016, the County began requiring the City to enter into an annual agreement authorizing continued County collection of special district assessments on behalf of the City. The County requests a nominal fee to cover the cost of collection and disbursement of the tax assessments to the City.

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Staff is seeking Council approval of the attached agreement to collect the taxes related to City Community Facilities Districts (CFDs), Landscape Maintenance Districts (LMDs), and Street Lighting Districts (SLDs) and the Paramedics Assessment.

ALTERNATIVES:

Council may decide not to implement an agreement with the County and instead manage special district tax collection in another manner; however, this will require City staff to perform this collection process.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Fiscal Impact
Fiscal Year: 2021-2022
Appropriation Required Y/N: No
Discussion:

There is no impact as a result of approving the agreement with San Bernardino County. Nominal fees will be collected in exchange for the County using its process to collect the City's assessments, which are considerably lower than would be if the City took on the collection process itself.

Attachments
Tax Assessment Form
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City Council/Successor Agency Meeting I. 7.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Reject all Bids for Street Sweeping Services, Project FCS02252022KG (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council reject all bids received for Street Sweeping Services.

RECOMMENDATION:

Staff recommends City Council reject all bids received for Street Sweeping Services, Project Number FCS02252022KG.

DISCUSSION:

The Facilities and Community Services Department Streets Division oversees the monthly street sweeping contract. The street sweeping contract includes residential routes that are swept twice a month, a monthly street sweeping program for City-owned parking lots and sweeping of the downtown area four times per week. This service enables the City to remain in compliance with the National Pollutant Discharge Elimination System (NPDES) requirements.

On March 16, 2022, the City Clerk received and opened three (3) bids - see table below. Staff evaluated the bids for conformance with the purchasing ordinance, and verified the total price. Upon review, all three (3) bids were submitted with excessive math errors and two far exceeded the available budget. As a result of the bids coming in higher than the available budget, staff recommends rejecting all bids. Furthermore, staff will rebid the services with a revised Price and Fee Bid Sheet.

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Bidder Bid Amount
Guardian Street Sweeping $555,710.56
Green Earth Environmental Cleaning Solutions $345,000.00 CleanStreet $956,341.10
ALTERNATIVES:

No viable alternative is recommended as unit price is markedly higher than anticipated
STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Kathleen Giorgianni, Senior Administrative Assistant
Fiscal Impact
Fiscal Year: FY 2022-23
Discussion:

There is no fiscal impact related to rejecting all bids.

Attachments
Clerk's Bid Report
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City Council/Successor Agency Meeting I. 8.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Resolution No. 8347 establishing the rate for the voter-approved special tax for emergency paramedic services for Fiscal Year 2022-2023 (Fire Chief Sessler)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve Resolution No. 8347.

RECOMMENDATION:

Staff recommends that the City Council approve Resolution No. 8347 establishing the rate for the voter-approved special tax for emergency paramedic services for Fiscal Year 2022-2023.

DISCUSSION:

Ordinance No. 1900, approved by the voters in 1985, authorizes the City Council of the City of Redlands to establish a rate for the special tax assessment necessary to fund anticipated paramedic expenses, provided the special tax rate does not exceed the maximum allowance limits as set forth in Ordinance No. 1900. The Ordinance permits the continuation of the tax on each improved parcel of property, each residential unit in a multiple dwelling, or each of the mobile home sites in the City of Redlands. The San Bernardino County Auditor-Controller/Treasure/Tax Collector requires that this resolution be approved prior to August 10, 2022, in order to apply this special assessment to the tax rolls for Fiscal Year 2022-2023.

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ALTERNATIVES:

Not approve Resolution No. 8347 establishing the rate for the voter-approved special tax for emergency paramedic services.

STRATEGIC PLAN:

Priority B - Public Health and Safety
SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2022-2023
Revenue Generating: Y
Appropriation Required Y/N: N
Discussion:

The special assessment for Paramedic Service is expected to generate approximately $1,005,300 to Fund 205250 (Emergency Medical Services).

Attachments
Resolution No. 8347
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RESOLUTION NO. 8347

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

SETTING THE SPECIAL TAX FOR EMERGENCY PARAMEDIC SERVICE

WHEREAS, Ordinance No. 1900 permits the levy of a special tax by the City Council of the City of Redlands (“this City Council”) on each improved parcel of property, each residential unit in a multiple dwelling, and each mobile home site in the City of Redlands; and WHEREAS, Ordinance No. 1900 further empowers this City Council to establish, by Resolution, the rate of special tax to fund anticipated expenses in an effort to provide an adequate level of paramedic service, but in no event, shall the special tax exceed the maximum allowable limits as set forth in Ordinance No. 1900;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:

Section 1. The rate of the special tax for emergency paramedic service shall be as follows for the Fiscal Year 2022-2023 only:

Multi-family and Mobile Home Units $ 29.70
Single Family (Including condominiums)
Commercial and Industrial:
$ 39.70
0 to 4,999 Square feet $ 39.70
5,000 to 9,999 Square feet $ 79.45
10,000 to 19,999 Square feet $ 119.20
20,000 to 39,999 Square feet $ 158.95
Greater than 39,999 square feet = $158.95 plus $39.70 for each 20,000 square foot increment of floor area, or portion thereof, in excess of 39,999 square feet.

ADOPTED, SIGNED AND APPROVED THIS 7th day of June 2022. ____________________________
Paul T. Barich, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
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City Council/Successor Agency Meeting I. 9.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve an agreement with PBK-WLC for architectural services for the remodel of Fire Station 262 in an amount not to exceed $225,000; and determine that the project is not subject to environmental review pursuant to Section 15301(d) of the State's guidelines implementing the California Environmental Quality Act (Fire Chief Sessler)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council determine that the project is categorically exempt from environmental review in accordance with Section 15301(d) of the State's guidelines implementing the California Environmental Quality Act.

1. I move to approve the agreement with PBK-WLC for architectural services for the remodel of Fire Station 262 in an amount not to exceed $225,000.

2. RECOMMENDATION:

Staff recommends City Council approve the agreement with PBK-WLC for architectural services for the remodel of Fire Station 262 in an amount not to exceed $225,000; and
Staff recommends the City Council determine that the project is categorically exempt from environmental review in accordance with Section 15301(d) of the State's guidelines implementing the California Environmental Quality Act.

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DISCUSSION:

The City of Redlands Fire Department provides services from four stations throughout the city with a minimum daily staffing of 18 personnel. Fire Station 262, located at 1690 Garden Street, on the south side of the city, was constructed as a single-family residence in 1965. The station has been in need of upgrades for many years to address space issues, develop gender-neutral spaces, ADA compliant access areas, and energy efficient design. To address the station needs, staff advertised a request for proposals for professional architectural and engineering services.

PBK-WLC was one of the five firms that responded to the City’s Request for Proposals for architectural and engineering services on January 12, 2022.

Written proposals were evaluated and ranked, according to firm qualifications and responsiveness to the requirements of the City’s Request for Proposals for Professional Architectural and Engineering Services for fire station 262. Based on the firm’s qualifications, PBK-WLC was selected as the firm most qualified to provide the services as requested in the city’s Request for Proposal.

In addition, PBK-WLC is familiar and knowledgeable with the needs of fire station 262 as the firm performed a facility assessment of all fire department facilities in November 2021. The facility assessment confirmed the well-known issues of the station. Staff believes PBK-WLC is well-equipped to provide an architectural design that will result in a modern fire station that will enhance service delivery and demand, as well as applicable safety considerations. The professional services agreement with PBK-WLC includes a design development phase, a construction phase, and a bidding phase in which the consultant will provide administrative support services to assist the City in obtaining competitive bids for the proposed project.

ALTERNATIVES:

Not approve the Professional Services Agreement with PBK-WLC for architectural services of the remodel of Fire Station 262.

STRATEGIC PLAN:

Priority B - Public Health and Safety
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SUBMITTED BY:

Rich Sessler, Fire Chief
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Chris Boatman, Assistant City Manager
PREPARED BY:

Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2021-2022
Revenue Generating: N
Appropriation Required Y/N: N
Amount: 225,000
Budgeted Y/N: Y
Account No.: 101250
Discussion:

The total cost for the professional services agreement for architectural design services for the Fire Station 262 remodel is $225,000. Funding is included in the Fire Department Capital Outlay budget for FY2021-2022.

Attachments
Agreement
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of professional architectural and engineering services (“Agreement”) is made and entered in this 7th day of June, 2022 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and PBK-WLC, (“Consultant”).

City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide professional architectural and engineering services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Fire Chief Rich Sessler, Fire Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “B,” titled “Project Schedule,” which is attached hereto and incorporated herein by reference.

4.2 Consultant shall complete the Services by June 1, 2023, unless the Services are terminated earlier as provided for herein.

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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Total compensation for Consultant’s performance of the Services shall be in the amount of Two Hundred Thousand ($225,000). City shall pay Consultant in accordance with Exhibit “C” titled (“Cost Proposal”) attached hereto and incorporated herein by reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Kelley Needham, Managing Partner
City of Redlands PBK-WLC
35 Cajon Street 8163 Rochester Avenue
P.O. Box 3005 (mailing) Rancho Cucamonga, CA 91730
Redlands, CA 92373 Email
[email protected] Phone: (909) 987-0909
Phone: (909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

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A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and Redlands Regular Meeting 06-07-2022 62 of 1593
represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account Redlands Regular Meeting 06-07-2022 63 of 1593
only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

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IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS PBK-WLC
By: ___________________________ By: _________________________ Paul T. Barich, Mayor Kelley Needham, Managing Partner
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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EXHIBIT "A"

SCOPE OF SERVICES
A. BASIC ARCHITECTURAL SERVICES
The following is a list of the basic activities and services anticipated for your new project. The scope has been divided into the five phases typically associated with architectural services:

1. Schematic Design Phase
The first and perhaps most important task during the Schematic Design Phase will be to establish and determine the best approach to the design of the primary systems in the project. The architectural program shall be developed. Alternative configurations shall be quickly explored in order to evaluate the best opportunities. A design concept shall be formulated in order to provide a sound basis for subsequent planning and design decisions to occur. The design concept shall be utilized to evaluate advantages and disadvantages of each potential alternative. Site and programmatic factors, aesthetic quality, cost, and other key factors related to the project shall be utilized in order to form the basis of an evaluation. Through a variety of informal meetings with the project committee, a schematic design concept shall be established.

During the Schematic Design Phase for your project, the following tasks and deliverables been identified:

A. Master Site Plan
A master site plan shall be prepared in order to describe all major site components and to illustrate the overall site planning concept for the project. All structures, parking areas, and circulation components shall be identified. Areas of future expansion and/or future phasing shall also be defined.

B. Preliminary Landscape Plan
A preliminary landscape plan shall be prepared in order to illustrate proposed planting, landscaping techniques, and design concepts. Drought resistant, low maintenance, and xeriscape techniques shall be defined. A preliminary plant palette, identifying major tree and shrub species, shall be included.

C. Preliminary Floor Plans
A preliminary floor plan of each level for every structure proposed shall be prepared.

D. Exterior Elevations
Exterior elevations shall be prepared to illustrate all major views of the project.

Elevations shall be drawn to depict scale, character, architectural vocabulary, and shall be delineated to communicate the aesthetic qualities of the project.

E. Schematic Design Cost Estimate
A Schematic Design construction cost estimate shall be prepared and included with the summary report.

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F. Project Schedule
A comprehensive project schedule shall be prepared. The project schedule shall include anticipated time frames for each phase of the project as well as any other milestones required by the City.

2. Design Development Phase
After completion of the Schematic Design Phase, the design of the project shall be advanced into more detailed refinement by initiating the Design Development Phase. Our Design Team shall prepare design development documents consisting of drawings, outline specifications, design calculations, material/equipment submittals, fixture cuts, and a design development opinion of estimated construction cost. Architectural, structural, electrical, and mechanical systems shall be further detailed and analyzed. Preliminary drawings shall be prepared for each of these systems and options which may exist shall be evaluated.

During the Design Development Phase, requirements for cabinets, casework, hardware, and related specialties shall be determined. A preliminary furniture plan shall be prepared indicating usage and furniture layout of every workstation, office, and support space. Final selection of materials, textures, and colors shall occur. The Design Development Phase is essentially the time when preliminary design proposals are refined to a level of detail and developed to a state such that final construction documents can be initiated. The Design Development Phase is the time when all final decisions pertaining to the proposed project are evaluated and finalized.

During the Design Development Phase, the following tasks and deliverables have been identified:

A. Design Development Plans
Design development drawings shall be prepared in order to fix and describe the size and character of the entire project including architectural, structural, mechanical, electrical and landscape design features.

B. Outline Specifications
Outline specifications shall be prepared in order to identify and define the materials and system components selected for the project. Outline specifications shall be prepared in summary outline form based on CSI format.

C. Basis of Design
A technical manual shall be assembled to organize product literature and data for all materials, equipment, and fixtures selected for the project.

D. Building Code Analysis
Drawings, diagrams, and calculations shall be prepared based upon all applicable building codes having jurisdiction over the project. A preliminary occupancy and exiting plan shall be prepared to identify the type of construction, type of occupancy, required fire rating/separation, and location/number of exits required.

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E. Design Development Cost Estimate
A Design Development construction cost estimate shall be prepared to reflect the scope and anticipated construction costs as reflected by the design development documents.

F. Project Schedule
An updated project schedule shall be prepared and submitted.

3. Construction Document Phase
The final Construction Document Phase of the project generally consists of the preparation of the construction documents to include final drawings, specifications, calculations, and final cost estimates. Our proposal includes complete and comprehensive architectural and engineering services required to execute the entire project. Specifically, we have included the following disciplines:
• Architectural
• Civil Engineering
• Structural Engineering
• Mechanical Engineering
• Electrical Engineering
• Landscape Architecture
During this phase, the Contract Documents are prepared setting forth in detail the requirements for the construction of the project. General conditions, instructions to bidders, and all special requirements are defined, and when combined with the various trade specifications, a complete project manual is produced.

During the Construction Document Phase final cost studies shall be prepared. A detailed opinion of construction cost shall be prepared at the point where final plans and specifications are approximately 50% complete. Once construction documents have almost been completed, a revised opinion of cost shall be prepared at the level of approximately 90% completion.

Allowable construction costs will be consistently monitored during the entire process in order to minimize the possibility of requiring major refinement or modification due to budgetary limits.

The following tasks are specifically proposed for the project:

A. Construction Drawings
Final construction drawings shall be prepared in order to describe and identify the spaces, sizes, volume, and location in detail for the construction of the project.

B. Project Manual
A project manual shall be prepared to include all instructions to bidders, bidding forms, general conditions, supplementary special conditions, and the construction trade sections for the project. The project manual provides detailed technical information pertaining to Redlands Regular Meeting 06-07-2022 68 of 1593
the administration of the contract for construction, materials and equipment to be furnished, acceptable manufacturers, and the requirements for executing the work.

C. Final Design Calculations
Final design calculations shall be prepared and submitted with the final plans and specifications for review and approval by governing agencies having jurisdiction over the project. Structural calculations, hydrology/drainage calculations, and mechanical/electrical (Title 24 Energy Compliance) shall be completed during this phase.

D. Construction Cost Estimate
A final construction cost estimate shall be prepared at the point where plans and specifications are approximately 50% complete. A second cost opinion shall be prepared at the 90% completion point in order to address any refinement or modification occurring during the preparation of the construction documents. The cost opinion shall be prepared utilizing specific area and quantity take-offs applied to labor and material cost, and shall include allowance for general conditions, Contractor's profit and overhead, and contingencies.

E. Final Plan Check
All final plans, specifications, and supporting calculations shall be submitted to appropriate agencies having jurisdiction over the project. The final construction documents shall be revised and amended in order to reflect any plan check requirements, and at this time, construction documents will be ready for competitive bidding.

4. Bidding Phase
During the Bidding Phase, the Architect shall provide administrative support services to assist the City in obtaining competitive bids for the proposed project. The Architect shall respond to any questions, clarifications, or conflicts which may arise in the form of written addenda to the contract documents. At this time, requests for substitutions may be considered if allowed by the contract documents. The Architect shall assist the City with an evaluation of the bids received and make a recommendation for award of the contract for construction.

The following services for the Bidding Phase of the project are proposed:

A. Bidding Procedures and Administration
The Architect shall assist the City with the Bidding Phase of the project. Questions, clarifications, or conflicts arising out of the bidding process will be resolved by addenda prepared by the Architect. Addenda to the contract for construction shall be prepared in writing to document any clarification or modification made to the contract documents.

B. Evaluation of Bid Proposals
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Upon receipt of all bid proposals, a review and evaluation shall be conducted by the Architect. The completeness of each bid proposal shall be evaluated whenever consideration exists to award to the proposing contracting entity. The completeness of the bid proposal, proposed subcontractors, affidavit of signature and other special bid proposal requirements shall be reviewed by both the City and the Architect.

C. Notice to Award Construction Contract
Upon the completed review of appropriate bid proposals, the Architect shall provide a recommendation for consideration regarding the potential award of the contract for construction.

5. Construction Administration Phase
The Architect shall conduct job site meetings at two-week intervals in order to generally review and evaluate the construction schedule, monitor weekly performance, review quality control standards, and provide assistance for any clarification or revision to the contract for construction.

Shop drawings and related submittals shall be reviewed and returned to the Architect for appropriate action. The Contractor’s requests for information, proposal requests, and related communications shall be attended to on a regular basis. Contractor’s pay requests shall be reviewed by the Architect on a monthly basis in accordance with the amount of work completed and in accordance with the contract documents. At every job site meeting, minutes shall be prepared, published and distributed by the Architect to all parties concerned, specifically noting current action items and related responsibilities. Upon completion of the Construction Phase the Architect shall organize and conduct a final walk-through and review. A final punch list for all required corrections and remaining work shall be prepared.

During the Construction Phase of the project, the following services shall be furnished:

A. Preconstruction Conference
A preconstruction conference shall be organized and conducted by the Architect to brief all parties concerned with general and special requirements of the contract for construction. Procedural matters, routing of information, and project representatives shall be defined. Attendees shall include representatives from the Fire Department, the Architect, the Contractor, and all major subcontractors.

B. Job Site Meetings
Job site meetings at two-week intervals shall be scheduled and conducted by the Architect for the same day and time through the duration of the project. Scheduling, coordination, requests for information, and changes to the contract for construction are routinely monitored. The Architect shall publish and distribute a field report for each job site meeting, documenting the progress of construction and specifically noting current and delinquent action items.

C. Submittal and Shop Drawing Review
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The Architect shall review all required shop drawings and related submittals as required by the contract documents.

D. Project Closeout
At the completion of the Construction Phase a final job site meeting and review of the entire facility shall be conducted. A final punch list will be published and distributed by the Architect to all parties concerned, specifically noting required corrections, nonconforming work, and work remaining to be completed. A second walk-through shall be conducted when all punch list items have been corrected, at which time a Final Notice of Completion shall be filed by the City.

E. Record Documents
A set of final record documents will be created from the Contractor’s as-built drawings.

B. PROJECT SPECIFIC SERVICES
The following items are not typically found in the basic scope of architectural services. Based on the specifics of your site and our experience with projects of this type, we believe the following additional services will also be required:

1. Topographical Surveys
A complete Topographical and Boundary Survey shall be furnished by the Design Team.

The size, area, and overall configuration of the site area shall be accurately defined noting all existing conditions, improvements, utilities, and adjacent relationships.

2. Geotechnical Investigations
A Geotechnical Investigation shall be furnished by the design team. The soils report shall be reviewed in order to determine existing soils conditions, soils characteristics, water table relationship to known seismic faults, and overall soils suitability for the proposed project. Specific recommendations shall be made for soils preparation related to the construction of footings, foundations, slabs, and various pavement sections.

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EXHIBIT "B"

PROJECT SCHEDULE
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EXHIBIT "C"

COST PROPOSAL
Fee Proposal
Your contract with PBK will mark a purposeful investment in your facilities. We are here to make sure that you consider that investment to be a good one, with significant returns. PBK is extremely flexible when it comes to the fee structure that best suits each new commission. We want the City and Fire Department to feel that you are getting both a quality architectural product and excellent professional services at a fair market price.

In an effort to better define our fee proposal, we have broken it down into the following components:
• Basic Architectural Fee
• Project Specific Fees
• Total Fee
• Reimbursables
• Assumptions/Exclusions
• Hourly Rate Schedule
A description of each component is as follows:

A. BASIC ARCHITECTURAL FEE
Our fee for basic architectural services will be a fixed lump sum and includes the following disciplines:
• Civil Engineering
• Architectural Design
• Structural Engineering
• Mechanical Engineering
• Electrical Engineering
• Landscape Architecture
Our fee has been established based on the remodel and expansion of Fire Station 262. The current Station is approximately 3,624 sf. Our basic fee includes all on-site improvements, circulation areas, parking areas, and landscaping. For the purposes of establishing a fee, we have assumed a preliminary construction budget of $2,000,000.00. A breakdown of our proposed fees is as follows:

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PHASE OF SERVICE FEE
Schematic Design 30,000
Design Development 20,000
Construction Documents 100,000
Bidding 10,000
Construction Administration 40,000
$200,000
B. PROJECT SPECIFIC FEES
The following items are unique to each project and not typically found in the basic scope of architectural services. Based on our experience and interpretation of the information available, we believe the following services will also be required:

TASK FEE
______________________________________________________________________________ Topographical Survey $10,000.00
Geotechnical Investigation & $13,000.00
TOTAL PROJECT SPECIFIC FEES $23,000.00
C. TOTAL FEE
The following is the total of all fees along with an allowance for reimbursables:

SERVICE FEE
______________________________________________________________________________ Basic Architectural Fees $200,000.00
Project Specific Fees $23,000.00
Reimbursable Allowance $ $2,000.00
______________________________________________________________________________ TOTAL FEE $225,000.00
D. REIMBURSABLES
Items required or requested by the City, Fire Department, or approving agency will be invoiced as reimbursable without markup on monthly intervals. Reimbursables generally include the following:

1. Bulk paper copy.

2. Printing/Mylars.

3. Express or overnight mail/courier service.

The City will not incur any cost for travel, travel time, phone calls, faxes or incidental printing or copying
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EXHIBIT "D"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

PBK-WLC

By: Date: ___________________
Kelley Needham, Managing Partner
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City Council/Successor Agency Meeting I. 10.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the agreement with LSC Destruction, LLC, to complete destruction and disposal of firearms that need to be disposed of in property and evidence (Chief of Police Catren)
MOTION(S):

If the City Council determines that the staff’s recommendation is appropriate, the following motion is provided:

I move to approve the agreement with LSC Destruction, LLC, to complete the destruction and disposal of firearms that need to be disposed of in property and evidence.

RECOMMENDATION:

Staff recommends that Council approve the agreement with LSC Destruction, LLC, to complete the destruction and disposal of firearms that need to be disposed of in property and evidence.

DISCUSSION:

It is the policy of the Redlands Police Department to dispose of property (not held pending a criminal investigation or proceeding) that has been held for six months or longer, where the owner has not been located or fails to claim the property. Firearms are included in this policy, and due to the nature of firearms, disposing of them has been time-consuming, costly and difficult. LSC Destruction, LLC, is a full service, onsite firearms destruction company. LSC Destruction, LLC, travels to the department, confirms the inventory, sets up their equipment and destroys all firearms designated for destruction. The company scraps the lower portion of the firearm and retains the upper and non-serialized parts for resale. The company provides a certificate of the work completed, and pays for parts that they retain for resale. There is no charge for this service, and there is a possibility of revenue should the company choose to retain usable Redlands Regular Meeting 06-07-2022 76 of 1593
parts for resale.

ALTERNATIVES:

Attempt to locate another suitable location and agreement which may cost money.

STRATEGIC PLAN:

NA
SUBMITTED BY:

Christopher R. Catren, Chief of Police
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Rachel Tolber, Commander
Fiscal Impact
Fiscal Year: FY 2021-22
Revenue Generating: N
Appropriation Required Y/N: N
Budgeted Y/N: N
Discussion:

Attachments
LSC Agreement
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SERVICES AGREEMENT
This Services Agreement (“Agreement”) is entered into by and between LSC Destruction, LLC (“LSC”) and City of Redlands, a municipal corporation (“City”) as of this 7th day of June, 2022.

1. Breakdown, Destruction and Removal of Firearm Parts. On the date or dates agreed upon by the parties, LSC shall take all actions reasonably necessary to break down, destroy and remove all firearm parts supplied by City at City’s site at 1270 W. Park Avenue and/or 35 Cajon Street, Redlands CA (“Premises”) in accordance with LSC’s standard procedures and all applicable government regulations and workplace safety guidelines. LSC will provide all necessary equipment, supplies and labor to the Premises, with the exception of commonly available items such as tables and chairs. Upon completion of the firearm break down, LSC will provide City with a portion of the firearm receiver (typically including the serial number) as proof of the physical destruction of the firearm receiver. LSC will retain all other portions of the firearm.

LSC will sweep and clean any area LSC uses on the Premises to bring it to the condition it was in on LSC’s arrival. Any additional terms and/or modifications to the terms of this Agreement are as specified on the Addendum attached hereto and made a part hereof. This is a continuing Agreement and the parties agree that it applies to all services provided by LSC to City until one party gives the other written notice of the termination of this Agreement.

2. City’s Obligations. City shall deliver each firearm to LSC in a safe condition, unloaded and clear of magazines and ammunition. LSC may terminate this Agreement immediately if the City fails to satisfy the above condition. City shall provide at no cost to LSC a working space at the Premises. City is required to have an officer or evidence technician present to oversee the destruction process and ensure compliance with City policies.

3. Consideration. LSC will pay City a fee and remove all firearm parts (except as provided in Section 1 above) in exchange for title to the remaining parts. City agrees and acknowledges that LSC will give City an initial quote for the fee prior to LSC’s provision of services under this Agreement based on the assumption that all firearms and parts are in satisfactory condition, but that quote is subject to change based on the actual condition of the firearms and parts presented by City to LSC. LSC will process such payment within fifteen (15) business days after completion of its work on the Premises and completion of the “Destruction Follow Up & Compensation” form which is provided by LSC at the end of the destruction.

4. Indemnification by City. City shall indemnify, save harmless and defend LSC, and its members, managers, agents, and employees and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and reasonable attorneys’ fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen as a result of a breach of this Agreement by City or the gross negligence or willful misconduct of City.

5. Limitation on Damages and Liability. City does hereby fully release and discharge LSC, its members, managers, agents and employees from any liability or any loss, cost, damage, expense, injury or death arising from or in any manner connected with the removal and/or receipt Redlands Regular Meeting 06-07-2022 78 of 1593
of the firearm parts except as otherwise provided in this Agreement. IN NO EVENT WILL

EITHER PARTY BE LIABLE FOR ANY LOST REVENUES, DATA, OR PROFITS, OR

SPECIAL, INDIRECT, CONSEQUENTIAL OR PUNITIVE DAMAGES WITH RESPECT TO

ANY CLAIMS THAT MAY ARISE OUT OF OR IN CONNECTION WITH THIS

AGREEMENT, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

6. Insurance. Before beginning any work under this Agreement, LSC, at its own cost and expense, shall procure the types and amounts of insurance detailed below and, on City’s written request, provide Certificates of Insurance, indicating that LSC has obtained or currently maintains insurance that meets the requirements of this section and which is reasonably satisfactory, in all respects, to City.

6.1 Workers’ Compensation. LSC shall maintain Statutory Workers’ Compensation Insurance pursuant to the provisions of applicable law. Statutory Workers’ Compensation Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, ONE MILLION DOLLARS ($1,000,000.00) disease per employee, and ONE MILLION DOLLARS ($1,000,000.00) disease per policy. Notwithstanding the foregoing, LSC need not obtain Workers’ Compensation Insurance if LSC does not have employees.

6.2 Commercial General Liability. LSC shall maintain commercial general liability insurance for the term of this Agreement on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the services contemplated under this Agreement.

6.3 Automobile Liability. LSC shall maintain automobile liability insurance for the term of this Agreement covering any auto (Code 1), or if LSC has no owned autos, hired (Code 8), and non-owned autos (Code 9), with limit no less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage, for risks associated with the services contemplated by this Agreement.

7. Entire Agreement. This Agreement constitutes the complete and exclusive agreement between the parties pertaining to the destruction and removal of the firearm parts, and supersedes in their entirety any and all written or oral agreements previously existing between the parties with respect to such subject matter.

8. Subcontractors Prohibited. LSC shall not contract with any other entity to perform in whole or in part the services required hereunder without the prior written approval of City. City agrees and acknowledges that LSC utilizes independent contractors in providing some of the services and that such independent contractors are not subcontractors under this Agreement.

9. Attorney’s Fees. If either party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Redlands Regular Meeting 06-07-2022 79 of 1593
party shall be entitled to reasonable attorneys’ fees and expenses including costs, in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10. Applicable Law; Venue. The internal laws of the State of California shall govern the interpretation and enforcement of this Agreement. In the event that either party brings any action against the other under this Agreement, the parties agree that venue for the trial of such action shall be exclusively in San Bernardino County.

11. Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.

The parties, through a duly authorized officer, have executed this Agreement as of the date set forth above.

LSC DESTRUCTION, LLC CITY OF REDLANDS
By: By:

Name: Alex Zorensky Name: Paul T. Barich
Title: President Title: Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
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ADDENDUM
Additional and/or modified terms are as follows (enter “None”’ if no changes):

Initials:

LSC City of Redlands
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City Council/Successor Agency Meeting I. 11.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the Second Amendment to the Professional Services Agreement with Environment Planning Development Solutions, Inc., for a one-year time extension to prepare an Environmental Impact Report and related technical analysis for the Transit Villages Specific Plan project (Development Services Director Desatnik) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council approve the Second Amendment to the Professional Services Agreement with Environment Planning Development Solutions, Inc.

RECOMMENDATION:

Staff recommends that City Council approve the Second Amendment to the Professional Services Agreement for professional environmental consulting services between the City of Redlands and Environment Planning Development Solutions, Inc., to complete the Environmental Impact Report for the Transit Villages Specific Plan project.

DISCUSSION:

The City previously retained Environment Planning Development Solutions, Inc. (dba EPD Solutions) to prepare the Environmental Impact Report (EIR) and related technical studies for the Transit Villages Specific Plan in compliance with the California Environmental Quality Act (CEQA). The City’s environmental consultant is currently in the process of preparing the Notice of Preparation (NOP) for the EIR that is required prior to adoption of the Transit Villages Specific Plan. Prior to any decision or action to adopt the Transit Villages Specific Plan, it is required to undergo environmental review in accordance with Redlands Regular Meeting 06-07-2022 82 of 1593
CEQA.

The City Council authorized the Professional Services Agreement on December 17, 2019, with an expiration date of June 30, 2021. The City Council approved a First Amendment on June 1, 2021, extending the agreement by one year to June 30, 2022. Work on the Draft EIR began in 2021 and the administrative draft has been largely completed. Completing the EIR preparation process requires an extension for the remainder of 2022.

Approval of the Second Amendment to the Professional Services Agreement is exempt from environmental review under CEQA Guidelines Section 15061(b)(3), which provides that CEQA applies only to projects which have the potential for causing a significant effect on the environment. There is no possibility that the approval of this Second Amendment may result in a significant effect on the environment.

ALTERNATIVES:

The City Council may wish to not approve the Agreement and provide alternative direction to staff. However, allowing the Agreement with EPD Solutions to expire will delay adoption of the draft Transit Villages Specific Plan.

STRATEGIC PLAN:

This item is related to prior Objective D-3 pertaining to the General Plan Update.

Adoption of the Transit Villages Specific Plan will implement Policy 4-P.51, “Complete a Transit Village Plan,” contained in the 2035 General Plan.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Brian Foote, City Planner/Planning Manager
Fiscal Impact
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Fiscal Year: 21-22
Appropriation Required Y/N: No
Discussion:

Adequate funds for preparation of the EIR document were provided in the current Development Services Department budget. The City will be utilizing State grant funds from the SB 2 Planning Grants Program and the Local Early Action Planning Grants Program to reimburse most of the cost for preparing the EIR.

Attachments
Attachment A: Second Amendment
Attachment B: Professional Services Agreement
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SECOND AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL

SERVICES
This second amendment (“Second Amendment”) to the agreement for the provision of Professional Services (“Agreement”) dated December 17, 2019 by and between the City of Redlands, a municipal corporation (“City”), and Environment Planning Development Solutions, Inc., dba EPD Solutions, Inc., a California corporation (“Consultant”), is made and entered into this 7th day of June, 2022.

RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement to extend the time for completion of the services to June 30, 2023; NOW, THEREFORE, City and Consultant agree as follows:

AGREEMENT
Section 1. Section 4.1 of the Agreement, titled “Performance of Services” is hereby amended to read as follows:
“4.2 Consultant shall complete the Services by June 30, 2023, unless the Services are terminated earlier as provided for herein.”
Section 2. All other provisions of the Agreement shall remain unchanged by this Second Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this Second Amendment, to be effective as of June 7, 2022.

CITY OF REDLANDS E.P.D. SOLUTIONS, INC.
________________________________ By: ________________________________ Paul T. Barich, Mayor Jeremy Krout, President/CEO
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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City Council/Successor Agency Meeting I. 12.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a First Amendment to the Non-Professional Services Agreement with General Pump Company, Inc. for the Well and Booster Pump Rehabilitation Project, and authorize an additional appropriation of $174,696.06(Municipal Utilities and Engineering Director Harris)
MOTION(S):

If the City Council determines the staff recommendation is appropriate, the following motions are provided:

1. I move to approve an additional appropriation of $174,696.06; and I move to approve the First Amendment to the Non-Professional Services Agreement with General Pump Company, Inc.

2. RECOMMENDATION:

Staff recommends City Council determine the Well and Booster Pump Rehabilitation Project is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality act, approve an additional appropriation of $174,696.06, and approve the First Amendment to the Non-Professional Services Agreement with General Pump Company, Inc. for the Well and Booster Pump Rehabilitation Project.

Redlands Regular Meeting 06-07-2022 116 of 1593
DISCUSSION:

In 2017, the California State Water Resources Control Board, Division of Drinking Water (DDW) performed a Sanitary Survey Inspection (SSI) of the City's public water system. The SSI included an assessment of the City's capability to supply safe drinking water. A major finding noted during the SSI was that twenty (20) of the City's potable water wells and two (2) booster pump stations were not receiving routine maintenance every five to seven (5-7) years, which is industry best practice. The City was required to develop a schedule for more frequent maintenance of these facilities. Soon after, staff developed a multi-year Well and Booster Pump Rehabilitation Project (Project) to rehabilitate these facilities within three (3) years.

On June 15, 2021, City Council approved a Non-Professional Services Agreement (Agreement) with General Pump Company, Inc. (GPC) to complete the Project. The initial term of the Agreement is one (1) year, and the approved cost for tasks identified for completion during this term is $1,034,181.10. The Agreement is extendable for two (2) additional one (1) year terms, with approved costs of $780,472.18 and $641,212 respectively.

Rehabilitation of the San Bernardino Avenue Well was initially scheduled for completion in the third year of the Project for an amount not-to-exceed $192,420. However, staff recently discovered a failing discharge pipe and related components, which requires rescheduling this portion of the Project for completion in the first year. Expanding the Scope of Services to include these Project elements will cost an additional $93,104.59, increasing the San Bernardino Avenue Well rehabilitation cost to $314,000, which includes approximately ten percent (10%) for contingencies. San Bernardino Valley Municipal Water District (SBVMWD) will share this cost evenly with the City in accordance with the terms of a Reimbursement Agreement, which obligates SBVMWD to a maximum reimbursement of $157,000. Rehabilitation of the Church Street Well, currently scheduled for completion in Fiscal Year 21/22 at a cost of $139,303.94, will be rescheduled for completion later in this Project. This requires an additional appropriation of $174,696.06, of which a maximum of $157,000 will be reimbursed by SBVMWD.

Also, GPC has nearly completed all tasks scheduled for completion in the initial term of the Agreement. Staff recommends City Council approval of a First Amendment to the GPC Agreement that will extend the initial term by one (1) year, and authorize the completion of tasks scheduled for completion during this first extension period for a total cost of $780,472.18.

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ALTERNATIVES:

City Council may deny the staff recommendation.

STRATEGIC PLAN:

Strategic Plan Priority B, Strategic Objective 1: Reduce non-revenue water (water loss) by 25%.

SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garica, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

John R. Harris, Municipal Utilities and Engineering Director Fiscal Impact
Fiscal Year: FY 21/22
Revenue Generating: N
Appropriation Required Y/N: Y
Amount: $174,696.06
Budgeted Y/N: N
Account No.: 501910
Discussion:

The cost for the expanded Scope of Services to repair and rehabilitate the San Bernardino Avenue Well requires an additional appropriation of $174,696.06 from the Water Fund, which has a sufficient cash balance to fund this unanticipated expense.

Fiscal Year: FY 22/23
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $780,472.18
Redlands Regular Meeting 06-07-2022 118 of 1593
Amount: $780,472.18
Budgeted Y/N: Y
Account No.: 5019108402
Discussion:

There is no fiscal impact associated with the Scope of Services proposed for the first extension of the Agreement term, as this portion of the Project is included in the FY 22/23 Budget. This portion of the project will be awarded contingent on approval of the FY 22/23 Budget.

Attachments
General Pump Agreement
General Pump Agreement First Amendment
Additional Appropriation Form
General Pump Proposal
General Pump Extension Letter
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FIRST AMENDMENT TO AGREEMENT TO PERFORM NON-PROFESSIONAL

SERVICES FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS This first amendment (“First Amendment”) to the agreement for well and booster pump maintenance (“Agreement”) dated June 15, 2021, by and between the City of Redlands, a municipal corporation (“City”), and General Pump Company, Inc., a California corporation (“Contractor”), is made and entered into this 7th day of June, 2022.

RECITALS
WHEREAS, it is the desire of the City and Contractor to amend their existing Agreement, specifically to revise the Scope of Work to include additional well maintenance; NOW, THEREFORE, City and Contractor agree as follows:

AGREEMENT
Section 1. The scope of services performed by Contractor pursuant to Exhibit “A” of the Agreement, titled “Scope of Services,” is hereby amended to include the work that is identified in Exhibit “1.”
Section 2. Section 4.2 of the Agreement, titled “Article 4 – Performance of Services,” is hereby amended to read as follows:
“4.2 The term of this Agreement shall be extended for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the term of this Agreement by one (1) additional one-year term (“Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term and subsequently, at least thirty (30) days before any Extended Term. The Initial Term and the Extended Terms are hereby collectively referred to herein as the “Term” of this Agreement.” Section 3. Section 5.1 of the Agreement, titled “Article 5 – Payments to Contractor,” is hereby amended to read as follows:
“5.1 Total compensation for Consultant’s performance of Services shall not exceed the amount of One Million Nine Hundred Eighty Nine Thousand Three Hundred Forty Nine Dollars and Thirty Four Cents ($1,989,349.34) for the Services provided during the Initial term and additional one-year term. Should this Agreement be extended, the compensation for Contractor’s performance for the Services for the final additional one-year term shall not exceed the amount of Six Hundred Forty One Thousand Two Hundred Twelve Dollars ($641,212) for such Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of Two Million Six Hundred Thirty Thousand Five Hundred Sixty One Dollars and Thirty Four Cents ($2,630,561.34). For the Initial Term and the Extended Terms, City shall pay Contractor on a time and materials basis up to the not-toRedlands Regular Meeting 06-07-2022 156 of 1593 exceed amount in accordance with the unit prices specified in Exhibit “C,” titled Bidder’s Rate Sheet,” which is attached hereto and incorporated herein by reference.” All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of June 7, 2022.

CITY OF REDLANDS GENERAL PUMP COMPANY, INC.
________________________________ By: ________________________________ Paul T. Barich, Mayor Thomas A. Nanchy, Sr. Project
Manager/Project Engineer
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
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EXHIBIT “1”

SCOPE OF SERVICES
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159 N. ACACIA STREET * SAN DIMAS, CA 91773
PHONE: (909) 599-9606 * FAX: (909) 599-6238
CAMARILLO, CA 93010 * PHONE: (805) 482-1215
www.genpump.com
WELL & PUMP SERVICE SINCE 1952 Lic. #496765
Serving Southern California and Central Coast
May 9, 2022 Via Email
City of Redlands
35 Cajon Street
Redlands, California 92373
Attn: Paul Mariscal
Subject: Muni Well (Expanded Scope)
General Pump Company performed a job walk with City personnel to review the site layout and discuss an expanded scope of work outside of the line items found on task 3.4.

The main items under the expanded scope focused mainly on replacing and resizing the main transition discharge piping from the discharge head flange to the existing 14” butterfly valve. The new piping will be 12” steel, without coatings, 150# SOW flanges, with nut bolt, and gasket kits. Additional materials and labor to incorporate the additional pipe liner that runs to the west of the well that will be raised due to the current height of the well pedestal. The following is a takeoff of materials proposed, along with field labor.

Cost
Materials
• 400 HP USEM VHS Motor
• 12” flanged McCrometer FxF 4-20MA totalizer 100 cf
• Steel weld on flanges (6)
• 12” Stnd Blk A53B Pipe w/BxB end
• 12” 150# RF weld Neuc Flange
• 16” 150# RF s/o flange
• 16”x12” Stnd, CR
• 12” 150# Flanged swing check
• Pipe stands (2)
• Ultra-Sonic Level Transducer
• 2x4-6 THREDOLET (3)
• 1” Corp stop (2)
• 1” THREDOLET (6)
• 1 ½” THREDOLET (2)
• 1x3 3M THREDOLET (5)
• 12” Smith Blair flex coupling
• 12 NB&K (5)
• Spool section for waste line
• Sample station
• 10” NB&6 set
Total Materials, Includes Freight and Sales Tax $76,778.59 Redlands Regular Meeting 06-07-2022 159 of 1593
Paul Mariscal
City of Redlands
January 31, 2022
Page -2-
Shop Labor
• Load equipment, piping valves
• Cutting supplies, welding materials
Feld Labor
• Mobilize to site, conduct brief tailgate safety meeting • Rig up crane, remove all shade structures
And store safely on site
• Remove existing piping, valves, spools that will be replaced • Unload new materials
• Demobilize
Rotary Crane and 1 Man Crew @ $265/Hr.

Service Truck, Pump Mechanic and Helper @ $303/Hr.

Est. 10 Hrs. @ $573/Hr. 5,730.00
Est. OT 2 Hr. @ $168/Hr. 336.00
Cont.
• Mob to site, conduct brief safety meeting
• Fabricate spools with new piping, flanges
• Install all new spools, motor, check valve
• Bolt up & align to new discharge center line
• Fabricate new pipe stands
Service Truck with Welder and 1 Man Crew
Est. 40 Hrs. @ $185/Hr. 7,400.00
Est. OT 8 Hrs. @ $60/Hr. 480.00 13,946.00
Outside Service
• Program existing VFD panel for 400 HP motor 1,620.00
Additional Labor and Materials Total $93,104.59
If you have any questions or need additional information regarding the above, please do not hesitate to contact us. Thank you.

GENERAL PUMP COMPANY, INC.

Tom Nanchy
Tom Nanchy
Sr. Project Manager/ Project Engineer
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City of

REDIANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite 15A
Redlands, CA92373
909-798-7698
JOHN R. HARRIS
Director
March 8,2022
General Pump Company, Inc.

Attn: Tomas A. Nanchy, Sr. Project Manager/project Engineer 159 N Acacia Street
San Dimas, CA 91773
RE Notice to Extend Annual Purchase Order Term
Well and Booster Pump Maintenance
To Tomas A. Nanchy, Sr. Project Manager/project Engineer:

You are hereby notified that the City of Redlands wishes to extend the term of the annual Purchase Order No.22210312, pursuant to the Contract Term on page I of the contract agreement effective June 15, 2021. The City wishes to exercise the option to extend for an additional one-year term on the same terms and conditions as per the attached contract agreement Article 4 - Performance of Services 4.2 onpage2.

You are required to return the Notice of Acknowledgement, evidence of current City business license, and W9, within fourteen (14) calendar days from the date of this Notice. 3ubmit by USPS or via email to [email protected]. The due date is therefore March 22,2022.

Upon your return of the Notice of Acknowledgement, the Municipal Utilities and Engineering Department will present to City Council and once approved, a new purchase order will be issued.

The new term would be July l, 2022 to June 30, 2023. A copy of your submittal is included for review.

If you do not return said Acknowledgement and forms within the fourteen (14) calendar days from the date of this Notice, the City will rebid the commodity.

If you have any questions you may contact me (909) 798-7658 x. 765g.

Thank you,
John R. Harris
Director es & Engineering
Redlands Regular Meeting 06-07-2022 230 of 1593
City of

REDIANDS
Incorporated 1888
Municipal Utilities & Engineering Department
35 Cajon Street, Suite l5,A.

Redlands, CA92373
909-798-7698
JOHN R. HARRIS
Director
March 8,2022
General Pumps CompanS Inc.

Attn: Tomas A. Nanchy, Sr. Project Manager/Project Engineer 159 N. Acacia Street
San Dimas, CA 91773

NOTICE OF ACKNOWLEDGMENT
RE Notice to Extend Annual Purchase Order Term
WeIl and Booster Pump Maintenance
This is extension year 2of 3 per pursuant to the Contract Term on page I of the contract agreement effective June 15. 202I. Receipt of the above Notice of Acknowledgement is hereby a-cepted by thonnns Nnllrl'rV
this, ltfth aayot ltAllth 1,2022.

By:

Thnrnns NlalrJ*r (PriniNut"rF
(ri
Redlands Regular Meeting 06-07-2022 231 of 1593
City Council/Successor Agency Meeting I. 13.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Resolution No. 8334 for a new connection to the City of Redlands water distribution system at 2371 Naples Avenue, Outside City Case No. 22-01, and determine that the Resolution is exempt from environmental review pursuant to Sections 15303(a) and 15319(b) of the State’s guidelines implementing the California Environment Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to approve Resolution No. 8334.

RECOMMENDATION:

Staff recommends City Council approval of Resolution No. 8334.

DISCUSSION:

Staff recently received a water connection application for the property located at 2371 Naples Avenue (APN 0298-301-33-0000), which is a vacant parcel located approximately 1.8 miles east and 0.15 miles south of the Redlands city limits in the Mentone area. The Redlands Municipal Code (RMC) requires the Municipal Utilities and Engineering Department (MUED) Director and Development Services Department (DSD) Director to present completed applications for utility connections outside the city limits to City Council to determine if approval is in the best interests of the citizens of Redlands, and to provide direction to staff regarding the preparation of pre-annexation agreements.

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The following items were reviewed and deemed complete by the MUED and DSD Directors:

1. Application for availability for an OSC water connection;

2. Application for environmental review and a pre-annexation agreement; OSC 22-01 is a small project including one (1) lot proposed for future construction of a single-family residential development (see Attachment A-1).

The applicant proposes to only use water for irrigation purposes until a single family residence is constructed at an undetermined time in the future. Currently, twenty-five (25) residential unit water and sewer connections are available for small projects. In accordance with State law, utility services may be extended beyond the City limits at the discretion of the City. The RMC establishes the following criteria for the City Council to consider when making such determinations:

The relationship of the property and its proposed use to the City’s General Plan and zoning ordinances;

1. The relationship of the property and its proposed use to the City’s Water Master Plan, and the City’s
Water Capital Improvement Programs;

2. The proximity of the property to the City’s boundaries and existing utility infrastructure;

3. The proposed potential for new revenue sources for the City to pay for City services provided to the project as a result of annexation and development of the property; and,

4. 5. The standards proposed for development of the property.

Approval of OSC 22-01 allows the applicant to physically connect to the water system.

Consistency with the General Plan:

The subject property is located in the Low Density land use designation of the General Plan, which supports residential uses such as single-family homes. The property is approximately 0.17 acres and currently undeveloped. The eventual use of this parcel is consistent with the City of Redlands General Plan.

Environmental Review:

The approval Resolution No. 8334 is exempt from the California Environmental Quality Act (CEQA) review in accordance with Section 15303(a) (Conversions of Small Structures) and Section 15319(b) (Annexations of Existing Facilities and Lots for Exempt Facilities) of the CEQA Guidelines. Section 15303(a) exempts conversions of small structures, including a single-family residence. Additionally, Section 15319(b) exempts the annexation of lots for exempt facilities such as those included in Section 15303.

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ALTERNATIVES:

City Council may deny the staff recommendation if Council determines OSC 22-01 is inconsistent with the General Plan, or if the project does not serve the best interests of the City.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Brian Desatnik, Development Services Director
PREPARED BY:

Donald Young, One Stop Permit Center Manager
Fiscal Impact
Discussion:

The applicant will be required to pay the Water Capital Improvement Charge, Water Source charge and associated encroachment permit fees.

Attachments
Resolution No. 8334
Attachment A1
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RESOLUTION NO. 8334

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS DETERMINING THAT OUTSIDE CITY CASE (OSC) 22-01 IS CONSISTENT

WITH THE REDLANDS GENERAL PLAN, AND THAT THE PUBLIC

HEALTH, SAFETY, WELFARE AND BEST INTERESTS OF THE CITIZENS

OF REDLANDS ARE SERVED BY THE CONTINUED PROCESSING OF OSC 22-01
WHEREAS, John Lawson has filed an application for an Outside City Case (“OSC”) No. 22-01 with the City of Redlands for a water connection for irrigation purposes on a vacant parcel located at 2371 Naples Avenue and identified as county of San Bernarino Assessor Parcel Number 0298-301-33-0000 in the unincorporated community of Mentone; and WHEREAS, John Lawson has concurrently applied for a pre-annexation agreement with the City’s Development Services Department;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. The City Council hereby determines that approval of this Resolution is exempt from review under California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15303(a) and 15319(b) as CEQA exempts the conversion of small structures and the annexation of lots for exempt facilities.

Section 2. The City Council hereby determines that OSC 22-01 is consistent with the City of Redlands General Plan and the public health, safety, welfare and best interests of the citizens of Redlands are served by the City’s continued processing of the application; and Section 3. The City Council hereby directs staff to prepare a pre-annexation agreement for 2371 Naples Avenue and identified as county of San Bernarino Assessor Parcel Number 0298-301-33-0000.

ADOPTED, SIGNED AND APPROVED this 7th day of June, 2022. ______________________________
Paul T. Barich, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
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Attachment A-1
Project Summary
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SUMMARY TABLE, SUMMARY, AND LOCATION MAP

RESIDENTIAL PROJECT APPLICATIONS
CALENDAR YEAR 2022

OSC CASE # DEVELOPER LOCATION UNITS
22-01 John Lawson 2371 Naples 1

OSC 22-01 is located at 2371 Naples Avenue (APN 0298-301-33-0000). The project is located approximately ~1.8 miles east of the city limits. Staff review indicates the project is consistent with the City’s General Plan.

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DISCUSSION OF SUBSECTION H. CRITERIA – RMC 13.060.050 H (H.1.) Relationship of the property and its proposed use to the city’s General Plan and zoning ordinances.

The City of Redlands General Plan Land Use Map shows the subject property designated as ‘Low Density Residential’ (defined as 2.7 – 6.0 dwelling units per gross acre). The subject property was formed under the jurisdiction of San Bernardino County and currently exists as a legal lot of record. The subject property is currently vacant and will be developed with a single-family residence in the future. The property has a lot size approximately 7,511 square feet in size and is physically suitable for the proposed use.

In the event that this property and surrounding properties were to be annexed in the future, the subject property would likely be zoned Single Family Residential (R-1) which is consistent with the City’s General Plan designation of Low Density Residential. At that time, all future development or subdivision within the area would then be required to be consistent with the R-1 zoning and Low Density General Plan designation.
(H.2.) Relationship of the property and its proposed use to the City’s Water Master Plans, and the City’s Water Capital Improvement Programs:

The 1998 Water Master Plan included the area of the property in their service area study, and the incremental demand was included in sizing the existing sewer mains that serve the area. There is a current water CIP (Capital Improvement Program) project to increase the size of the existing water main in Naples Avenue from a 4” main constructed in 1950 to an 8” main.
(H.3.) Proximity of the property to the city’s boundaries and existing utility infrastructure:

The project is within the city’s Sphere of Influence as defined by LAFCO. The project is located approximately 1.80 miles east and 0.15 miles south of the Redlands city limits.

The project is subject to meeting utilities development requirements. The development requirements for water infrastructure are contained within this staff report. (H.4.) The Proposed Potential for New Revenue Sources for the city to Pay for City Services Provided to the Project as a Result of Annexation and Development of the Property:

Staff has examined two factors of potential revenue to the city given the provision that the project is annexed into the city and the site is developed.

POTENTIAL REVENUE FROM DEVELOPMENT
If the property were annexed into the city with the proposed development of the site, the following is an estimate of revenues per unit that are in excess of utility impact fee revenue:

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• Water Capital Improvement and Water Source, both of which are assessed on a per unit basis at the time of setting the water service meter, will be paid at the current development impact fee schedule.

(H.5.) The Proposed Standards for Development of the Property:

The subject property is currently vacant and will ultimately be developed with a single-family residential dwelling. The current proposal is for only irrigation purposes. The proposed residential development is consistent with the General Plan Land Use Map and the suggested R-1 (Single Family Residential) zoning district.

Should this property be annexed in the future, it is likely that the property would be zoned Single Family Residential Estate (R-1) for consistency with the City’s General Plan. The standards for the R-1 District are outlined in the table below. The proposed residential development appears to be consistent with the City development standards.

City of Redlands, Single Family Residential (R-1) District Standards.

Development Standard Proposal Complies?
Minimum
Lot Area
7,200 square feet
Minimum
7,511 square feet Yes
Minimum
Lot Width
60 feet minimum; 85 feet Yes
Minimum Lot
Depth
100 feet minimum ~ 75 feet No
Maximum Lot
Coverage
30 percent TBD Yes
Front Yard 25 feet minimum; TBD Yes
Side Yard 5 feet minimum on one
site and 10 feet on the
other side.

TBD Yes
Rear Yard 25 feet minimum TBD Yes
Density One Dwelling Unit per
Lot
One Dwelling Unit
per Lot
Yes
The proposed development of the project site is currently for irrigation of the lot in preparation of a future development as a single family residence.

The lot size does not meet the minimum lot depth for the zoning classification and would be considered as nonconforming.

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DRAFT DEVELOPMENT REQUIREMENTS
The following items are required prior to approval of APPLICATION FOR WATER SERVICE CONNECTION.

1. Pay the Water Capital Improvement Charge and Water Source Acquisition Charge.

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City Council/Successor Agency Meeting I. 14.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a Reimbursement Agreement with San Bernardino Valley Municipal Water District for rehabilitation of the San Bernardino Avenue Well, and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris) MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of the Reimbursement Agreement with San Bernardino Valley Municipal Water District is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality act; and I move to approve a Reimbursement Agreement with San Bernardino Valley Municipal Water District.

RECOMMENDATION:

Staff recommends that City Council approve the Reimbursement Agreement with San Bernardino Valley Municipal Water District and determine that approval of thr Reimbursement Agreement with San Bernardino Valley Municipal Water District is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and approve the Reimbursement Agreement.

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DISCUSSION:

In April 2013, the City and San Bernardino Valley Municipal Water District (SBVMWD) executed an Agreement for the Cooperative Use of Unused Well Capacity, the Texas Grove Reservoir and the Central Feeder System. This Agreement was first amended in October 2015, and was amended a second time in February 2021. The goal of the Agreement is to allow cooperative operation of facilities. The City and SBVMWD agreed to amend the Agreement periodically as necessary to reflect the addition of facilities and to take advantage of opportunities to improve water supply reliability.

In June 2021, City Council authorized an Agreement with General Pump Company, Inc. (GPC) to rehabilitate groundwater wells and booster pump stations throughout the Redlands water service area based on a project schedule developed by City staff. The goal of the project is to strengthen the City's ability to extract groundwater during periods of drought when surface water sources are unreliable. The project will rehabilitate approximately two (2) dozen groundwater wells and booster pump stations within three (3) years.

Project tasks identified for completion in the first year are nearly complete.

Rehabilitation of the San Bernardino Avenue Well was initially scheduled for completion in the third year of the project. However, staff recently discovered a failing discharge pipe and related components, which requires rescheduling this portion of the project for completion in the first year. SBVMWD agreed to share the cost for this portion of the project evenly with the City through the terms of a Reimbursement Agreement. The Agreement obligates SBVMWD to reimburse the City half of all San Bernardino Avenue Well rehabilitation and repair costs, and limits the SBVMWD total reimbursement to $157,000. If City Council approves this Agreement, staff will submit an invoice to SBVMWD for reimbursement when this portion of the project is successfully completed.

Approval of the Reimbursement Agreement with SBVMWD is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

ALTERNATIVES:

City Council may deny staff's recommendation.

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STRATEGIC PLAN:

N/A
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

John R. Harris, Municipal Utilities and Engineering Director Fiscal Impact
Fiscal Year: FY 21/22
Revenue Generating: Y
Appropriation Required Y/N: N
Amount: $157,000
Budgeted Y/N: N
Account No.: 501900
Discussion:

There is no fiscal impact associated with approval of this Reimbursement Agreement with SBVMWD,
Attachments
SBVMWD Well Capacity Agreement
Reimbursement Agreement
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THIRD AMENDMENT TO THE

AGREEMENT FOR THE COOPERATIVE USE OF UNUSED WELL CAPACITY,

THE TEXAS GROVE RESERVOIR AND THE CENTRAL FEEDER

THIS THIRD AMENDMENT TO THE AGREEMENT FOR THE COOPERATIVE USE

OF UNUSED WELL CAPACITY, THE TEXAS GROVE RESERVOIR AND THE CENTAL FEEDER (“Third Amendment”) is entered into and effective as of June 7, 2022 (“Third Amendment Effective Date”), by and between the City of Redlands (“City”) and San Bernardino Valley Municipal Water District (“Valley District”). City and Valley District are sometimes referred to herein individually as “Party” and collectively as “Parties”.

RECITALS
A. Valley District owns a well located generally on the north side of San Bernardino Avenue, between Wabash Avenue and Dearborn Avenue, in the City of Redlands, and more particularly on Assessor’s Parcel No. 0168-091-08-0000, commonly known as the San Bernardino Avenue Well (“Well”).

B. City and Valley District are parties to that certain Agreement for the Cooperative Use of Unused Well Capacity, the Texas Grove Reservoir and the Central Feeder, dated April 2, 2013 (“Original Agreement”), as amended by that certain Amendment No. 1 to the Agreement for the Cooperative Use of Unused Well Capacity, the Texas Grove Reservoir and the Central Feeder, dated October 6, 2015 (“First Amendment”), and by that certain Second Amendment to the Agreement for the Cooperative Use of Unused Well Capacity, the Texas Grove Reservoir and the Central Feeder (“Second Amendment” and, together with the Original Agreement and the First Amendment, “Agreement”), which provides, inter alia, for City’s use of the Well under certain terms and conditions.

C. Section 2.C. of the Second Amendment provides that City may make modifications to the Well only upon the written consent of Valley District.

D. The Parties now desire to provide for the City’s modification and rehabilitation of the Well to improve its production rate, evaluate and optimize production, rebuild and improve the well pedestal, and reconfigure and replace the wellhead piping, all upon the terms and conditions set forth in this Third Amendment.

OPERATIVE PROVISIONS

1. Modification and Rehabilitation of Well.
a. Valley District hereby consents to City’s modification and rehabilitation of the Well materially as set forth in the proposal attached as Exhibit “A” hereto and incorporated herein by this reference (“Project”).
b. City shall commence work on the Project within six (6) months after the Third Amendment Effective Date and shall thereafter diligently prosecute the Project to completion.

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c. Valley District hereby consents to City and City’s contractor’s access to the Well site for construction of the Project via existing ingress and egress, as provided in the Agreement; provided, however, City shall ensure that Valley District’s reasonable access to the Well remains available at all times. d. City shall be solely responsible for all design, environmental compliance, right-ofway acquisitions, permits, and construction of the Project. e. City shall ensure that all work on the Project is performed by a qualified, properly licensed contractor in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations.
f. City shall not issue any change orders or other modifications of the Project without the prior written consent of Valley District, which consent shall not be unreasonably delayed, conditioned, or withheld.
g. Upon completion of the Project, City shall restore the Well property to substantially the condition existing immediately prior to commencement of work on the Project. h. Prior to commencement of work on the Project, City shall furnish, or shall ensure its contractor furnishes, payment and performance bonds, each in a penal sum at least equal to the contract price for the Project, as security for the faithful performance and payment of all obligations in connection with the Project. Each bond shall name Valley District as an additional obligee and shall be executed by an admitted surety insurer, as defined in Code of Civil Procedure section 995.120. i. Prior to commencement of work on the Project, at all times during the performance of work on the Project, and for a period of one (1) year thereafter, City’s contractor shall, at its own expense, maintain the following minimum levels of insurance coverage: (a) workers’ compensation as required by law; (b) employers’ liability insurance with a limit of liability not less than $1,000,000 per occurrence; (c) commercial general liability insurance with a combined single limit of liability not less than $1,000,000 per occurrence; (d) automobile liability insurance for owned, non-owned, leased, and hired vehicles, with a combined single limit of liability not less than $1,000,000 per accident; and (e) all-risk installation floater insurance, including builder’s risk/course of construction coverage, for the full value of the Project. All insurance policies required pursuant to this Third Amendment shall:
(1) for commercial general liability policies, include an additional insured endorsement at least as broad as ISO CG 20 10 10 01 naming as additional insureds “San Bernardino Valley Municipal Water District and its directors, officers, employees, representatives, agents, affiliates, subsidiaries, predecessors, successors, and assigns”; (2) be on an “occurrence” basis, not a claims-made basis; (3) contain an aggregate limit not less than the occurrence limit; (4) be primary and non-contributory with any insurance carried by or available to Valley District; (5) waive all rights of subrogation and contribution against Valley District and its insurers; (6) provide that coverage shall not be revised, cancelled, or reduced without at least thirty (30) days prior written notice to Valley District; and (7) be Redlands Regular Meeting 06-07-2022 264 of 1593
issued by insurance companies which are qualified to do business in the State of California and which have a current rating of A-VII or better in Best’s Insurance Report. City’s contractor shall provide to Valley District endorsements and certificates reasonably acceptable to Valley District evidencing the specified insurance coverage promptly upon request.
j. Except as may be provided by separate agreement of the Parties, Valley District shall be the sole owner of the Well and all modifications constructed pursuant to this Third Amendment. City shall acquire no ownership right, title, security interest, or other interest in the Project facilities as a result of this Third Amendment.

2. Cost Sharing.
a. The total estimated contract price for the Project (“Project Cost”) shall be as set forth in Exhibit “A” plus a contingency of ten percent (10%) due to current material and supply shortages and unknown downhole conditions of the Well; provided, however, that the Project Cost shall not exceed Three Hundred Fourteen Thousand Dollars ($314,000) unless approved in advance in writing by both Parties. b. All costs and expenses reasonably incurred by City in the construction of the Project shall be shared equally by City and Valley District, as follows:
(1) City shall pay when due the Project cost arising out of or related to the Project, subject to retention provisions as permitted by law. (2) City shall invoice Valley District each month for Valley District’s 50% portion of Project Cost paid during the preceding month. Valley District shall pay all undisputed invoices within thirty (30) days after receipt, subject to retentions equal to the amounts provided under City’s agreement with City’s contractor.
c. City shall keep and maintain accurate accounting records of all costs incurred in connection with the Project. Accounting records for the Project shall utilize generally accepted accounting practices and be consistent with the terms of this Third Amendment. City’s Project accounting records shall clearly distinguish and separate all Project costs from City’s other operation, maintenance, repair, replacement, or other costs in connection with the Well.

3. Indemnification. To the maximum extent permitted by law, City shall indemnify, defend, and hold harmless Valley District and its directors, officers, employees, agents, and representatives from and against any and all claims, losses, damages, liabilities, fines, penalties, costs and expenses (including all legal costs such as reasonable attorneys’ fees, expert costs, court costs, and settlement expenses) (collectively, “Claims”) arising out of or related to the Project; provided, however, that City’s indemnification obligations under this Section 3 shall not apply to the extent any Claims are caused by the negligence or willful misconduct of Valley District. City shall include language materially similar to this Redlands Regular Meeting 06-07-2022 265 of 1593
Section 3 in favor of Valley District in any agreement with its contractor. The obligations of this Section 3 shall survive any termination of the Agreement.

4. CEQA Compliance. City shall be responsible for obtaining or conducting any and all California Environmental Quality Act (Pub. Resources Code § 21000 et seq.) analysis, board actions, regulatory approvals, and filings associated with its activities carried out under the terms of this Third Amendment.

5. General Provisions.
a. Incorporation of Recitals. Each and every one of the Recitals set forth above is a material part of this Third Amendment and is hereby incorporated by reference into and made part of this Third Amendment by this reference. b. Authority. Each signatory of this Third Amendment represents that he or she is authorized to execute this Third Amendment on behalf of the Party for which he or she signs. Each Party represents that it has legal authority to enter into this Third Amendment and to perform all obligations under this Third Amendment. c. Further Amendment. This Third Amendment may be amended or modified only by a written instrument executed by each of the Parties to this Third Amendment. d. Jurisdiction and Venue. This Third Amendment shall be governed by and construed in accordance with the laws of the state of California, except for its conflicts of law rules. Any suit, action, or proceeding brought under the scope of this Third Amendment shall be brought and maintained to the extent allowed by law in the County of San Bernardino, California.
e. Headings. The paragraph headings used in this Third Amendment are intended for convenience only and shall not be used in interpreting this Third Amendment or in determining any of the rights or obligations of the Parties to this Third Amendment. f. Construction and Interpretation. This Third Amendment has been arrived at through negotiations and each Party has had a full and fair opportunity to revise the terms of this Third Amendment. As a result, the normal rule of construction that any ambiguities are to be resolved against the drafting Party shall not apply in the construction or interpretation of this Third Amendment. g. Entire Agreement. This Third Amendment constitutes the entire agreement of the Parties with respect to the subject matter of this Third Amendment and supersedes any prior oral or written agreement, understanding, or representation relating to the subject matter of this Third Amendment.
h. Partial Invalidity. If, after the Effective Date of this Third Amendment, any provision of this Third Amendment is held to be illegal, invalid, or unenforceable under present or future laws effective during the term of this Third Amendment, such provision shall be fully severable. However, in lieu thereof, there shall be Redlands Regular Meeting 06-07-2022 266 of 1593
added a provision as similar in terms to such illegal, invalid or unenforceable provision as may be possible and be legal, valid and enforceable. i. Successors and Assigns. This Third Amendment shall be binding on and inure to the benefit of the successors and assigns of the respective Parties to this Third Amendment. No Party may assign its interests in or obligations under this Third Amendment without the written consent of the other Party, which consent shall not be unreasonably withheld or delayed.
j. Waivers. Waiver of any breach or default hereunder shall not constitute a continuing waiver or a waiver of any subsequent breach either of the same or of another provision of this Third Amendment and forbearance to enforce one or more of the remedies provided in this Third Amendment shall not be deemed to be a waiver of that remedy.
k. Attorneys’ Fees and Costs. The prevailing Party in any litigation or other action to enforce or interpret this Third Amendment shall be entitled to reasonable attorneys' fees (including fees for use of in-house counsel by a Party), expert witnesses' fees, costs of suit, and other necessary disbursements in addition to any other relief deemed appropriate by a court of competent jurisdiction. l. Necessary Actions. Each Party agrees to execute and deliver additional documents and instruments and to take any additional actions as may be reasonably required to carry out the purposes of this Third Amendment.
m. Representations and Warranties. Each representation and warranty contained herein or made pursuant hereto shall be deemed to be material and to have been relied upon and shall survive the execution, delivery and termination of this Third Amendment.
n. Compliance with Law. In performing their respective obligations under this Third Amendment, the Parties shall comply with and conform to all applicable laws, rules, regulations, and ordinances.
o. Third Party Beneficiaries. This Third Amendment shall not create any right or interest in any non-Party or in any member of the public as a third party beneficiary. p. Counterparts. This Third Amendment may be executed in one or more counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument. [Signature Page Follows]
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IN WITNESS WHEREOF, the Parties have duly executed this Third Amendment as of the Third Amendment Effective Date.

CITY OF REDLANDS,
a California municipality
By: ______________________________
Paul T. Barich,
Mayor
ATTEST:
_______________________________
Jeanne Donaldson, City Clerk

SAN BERNARDINO VALLEY MUNICIPAL

WATER DISTRICT,
a California municipal water district
By: ______________________________
Heather P. Dyer
CEO/General Manager
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EXHIBIT “A”

SAN BERNARDINO AVENUE WELL MODIFICATIONS PROPOSAL
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159 N. ACACIA STREET * SAN DIMAS, CA 91773
PHONE: (909) 599-9606 * FAX: (909) 599-6238
CAMARILLO, CA 93010 * PHONE: (805) 482-1215
www.genpump.com
WELL & PUMP SERVICE SINCE 1952 Lic. #496765
Serving Southern California and Central Coast
May 9, 2022 Via Email
City of Redlands
35 Cajon Street
Redlands, California 92373
Attn: Paul Mariscal
Subject: Muni Well (Expanded Scope)
General Pump Company performed a job walk with City personnel to review the site layout and discuss an expanded scope of work outside of the line items found on task 3.4.

The main items under the expanded scope focused mainly on replacing and resizing the main transition discharge piping from the discharge head flange to the existing 14” butterfly valve. The new piping will be 12” steel, without coatings, 150# SOW flanges, with nut bolt, and gasket kits. Additional materials and labor to incorporate the additional pipe liner that runs to the west of the well that will be raised due to the current height of the well pedestal. The following is a takeoff of materials proposed, along with field labor.

Cost
Materials
• 400 HP USEM VHS Motor
• 12” flanged McCrometer FxF 4-20MA totalizer 100 cf
• Steel weld on flanges (6)
• 12” Stnd Blk A53B Pipe w/BxB end
• 12” 150# RF weld Neuc Flange
• 16” 150# RF s/o flange
• 16”x12” Stnd, CR
• 12” 150# Flanged swing check
• Pipe stands (2)
• Ultra-Sonic Level Transducer
• 2x4-6 THREDOLET (3)
• 1” Corp stop (2)
• 1” THREDOLET (6)
• 1 ½” THREDOLET (2)
• 1x3 3M THREDOLET (5)
• 12” Smith Blair flex coupling
• 12 NB&K (5)
• Spool section for waste line
• Sample station
• 10” NB&6 set
Total Materials, Includes Freight and Sales Tax $76,778.59 Redlands Regular Meeting 06-07-2022 272 of 1593
Paul Mariscal
City of Redlands
January 31, 2022
Page -2-
Shop Labor
• Load equipment, piping valves
• Cutting supplies, welding materials
Feld Labor
• Mobilize to site, conduct brief tailgate safety meeting • Rig up crane, remove all shade structures
And store safely on site
• Remove existing piping, valves, spools that will be replaced • Unload new materials
• Demobilize
Rotary Crane and 1 Man Crew @ $265/Hr.

Service Truck, Pump Mechanic and Helper @ $303/Hr.

Est. 10 Hrs. @ $573/Hr. 5,730.00
Est. OT 2 Hr. @ $168/Hr. 336.00
Cont.
• Mob to site, conduct brief safety meeting
• Fabricate spools with new piping, flanges
• Install all new spools, motor, check valve
• Bolt up & align to new discharge center line
• Fabricate new pipe stands
Service Truck with Welder and 1 Man Crew
Est. 40 Hrs. @ $185/Hr. 7,400.00
Est. OT 8 Hrs. @ $60/Hr. 480.00 13,946.00
Outside Service
• Program existing VFD panel for 400 HP motor 1,620.00
Additional Labor and Materials Total $93,104.59
If you have any questions or need additional information regarding the above, please do not hesitate to contact us. Thank you.

GENERAL PUMP COMPANY, INC.

Tom Nanchy
Tom Nanchy
Sr. Project Manager/ Project Engineer
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City Council/Successor Agency Meeting I. 15.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8344 to rescind Resolution No. 8223 and adopt the amended FY 21/22 - FY 25/26 Five Year Measure I Capital Improvement Program and determine the project is exempt under Sections 15273(a)(4) and 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8344.

RECOMMENDATION:

Staff recommends that the City Council determine that adoption of Resolution No. 8344 is exempt under Sections 15273(a)(4) and 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and adopt Resolution No. 8344.

DISCUSSION:

In November 1989, San Bernardino County voters approved passage of Measure I, which imposes a one-half of one percent retail transactions and use tax. At the time of approval, Measure I tax was scheduled to be in place through 2010. San Bernardino County voters approved renewal of the Measure I tax in November 2004 for a period of thirty (30) additional years through 2040.

Each jurisdiction receiving Measure I revenues must adopt an annual Five-Year Capital Improvement Plan (CIP) listing the projects that will be funded or partially funded through Measure I. Streets identified for improvement in the Five-Year CIP are determined through the City’s Pavement Management Program (PMP), which was adopted by City Council in April 2020.

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On July 6, 2021 City Council adopted the FY 21/22 - FY 25/26 Five Year CIP with Resolution No. 8223. The City has since received a revised five-year Measure I estimate which increases the FY 21/22 revenue from $1,429,595 to $1,801,168. This revenue, along with $462,132 from the City's Measure I carryover fund, will be used to supplement the PMP 2021 Street Resurfacing Project. Resolution No. 8344 adopts the amended FY 21/22 - FY 25/26 Five Year CIP to accurately reflect the use of $2,263,300 from Measure I funds.

Adoption of Resolution No. 8344 is exempt from environmental review in accordance with Sections (i) 15273(a)(4), as CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges by public agencies which the public agency finds are for the purpose of obtaining funds for capital projects, necessary to maintain service within existing service areas; and (ii) 15061(b)(3), as it can be seen with certainty by this City Council that the approval of this Resolution establishing a Five-Year Capital Improvement Plan will have no physical effect on the environment.

ALTERNATIVES:

City Council may choose not to approve Resolution No. 8344. This is not recommended as the City will not be able to use its share of Measure I funding.

STRATEGIC PLAN:

Priority D - Strategic Objective 3. Infrastructure: Engineer and construct transportation facilities to accommodate all potential users – motorists, cyclists and pedestrians
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, Engineering Manager
PREPARED BY:

Gerard Nepomuceno, Civil Engineer
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Fiscal Impact
Discussion:

The estimated Measure I revenue throughout the Five-Year CIP horizon is $9,154,363. Measure I revenues average approximately $1.8 million each year.

Attachments
A. Resolution No. 8344
B. Resolution No. 8223
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RESOLUTION NO. 8344

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ADOPTING THE MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2021/2022 THROUGH 2025/2026 AND RESCINDING RESOLUTION NO. 8223
WHEREAS, San Bernardino County voters approved passage of Measure I in November 2004, authorizing the San Bernardino County Transportation Authority (“SBCTA”) to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the county of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-1 of the SBCTA; and
WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Local Street Program of the SBCTA to annually adopt and update a Five-Year Capital Improvement Plan; and
WHEREAS, California Public Utilities Code 190300 and SBCTA’s Ordinance No. 04-1 require each local jurisdiction to maintain General Fund expenditures for transportation-related construction and maintenance activities at the required Maintenance of Effort base year level in each fiscal year of the adopted Five-Year Capital Improvement Plan, which for the City of Redlands is eight hundred forty five thousand eight hundred sixty six dollars ($845,866); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows:

Section 1. This City Council determines that approval of this Resolution is exempt from review under California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections, (i) 15273(a)(4), as CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges by public agencies which the public agency finds are for the purpose of obtaining funds for capital projects, necessary to maintain service within existing service areas; and (ii) 15061(b)(3), as it can be seen with certainty by this City Council that the approval of this Resolution establishing a FiveYear Capital Improvement Plan will have no physical effect on the environment.

Section 2. That the Measure I Five-Year Capital Improvement Plan, attached to this Resolution as Exhibit “A,” is hereby adopted.

ADOPTED, SIGNED AND APPROVED this 7th day of June, 2022.

___________________________
Paul T. Barich, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 7th day of June, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting 06-07-2022 278 of 1593
EXHIBIT “A”

MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN
Redlands Regular Meeting 06-07-2022 279 of 1593

CITY OF REDLANDS

MEASURE I CAPITAL IMPROVEMENT PLAN

EXPENDITURE STRATEGY
Fiscal Year 2021/2022 to 2025/2026
The City of Redlands intends to use Measure I dollars to partially fund the City’s City Council-approved Pavement Management Program (PMP). The City’s Pavement Management Program, which provides a decision making matrix in identifying streets that are priority paving projects, will be used to determine future Measure I Capital Improvement Plans.

Redlands Regular Meeting 06-07-2022 280 of 1593
REV FY21/22 FY22/23 F23/24 FY24/25 FY25/26 FY26/27
Chino 5.59% $ 2,232,260 $ 2,262,498 $ 2,277,114 $ 2,277,174 $ 2,296,322 $ 2,317,473 $ 11,430,580 Chino Hills 5.24% $ 2,092,453 $ 2,120,797 $ 2,134,497 $ 2,134,554 $ 2,152,502 $ 2,172,329 $ 10,714,678 Colton 3.44% $ 1,371,950 $ 1,390,534 $ 1,399,517 $ 1,399,554 $ 1,411,322 $ 1,424,322 $ 7,025,249 Fontana 13.57% $ 5,415,706 $ 5,489,066 $ 5,524,526 $ 5,524,673 $ 5,571,127 $ 5,622,442 $ 27,731,835 Grand Terrace 0.79% $ 313,864 $ 318,116 $ 320,171 $ 320,179 $ 322,871 $ 325,845 $ 1,607,182 Highland 3.49% $ 1,393,770 $ 1,412,650 $ 1,421,776 $ 1,421,814 $ 1,433,769 $ 1,446,975 $ 7,136,984 Loma Linda 1.58% $ 630,184 $ 638,720 $ 642,846 $ 642,863 $ 648,269 $ 654,240 $ 3,226,938 Montclair 2.51% $ 1,002,370 $ 1,015,948 $ 1,022,511 $ 1,022,539 $ 1,031,137 $ 1,040,634 $ 5,132,769 Ontario 11.54% $ 4,607,188 $ 4,669,596 $ 4,699,762 $ 4,699,887 $ 4,739,406 $ 4,783,060 $ 23,591,710 Rancho Cucamonga 11.10% $ 4,433,207 $ 4,493,258 $ 4,522,285 $ 4,522,405 $ 4,560,432 $ 4,602,438 $ 22,700,818 Redlands 4.51% $ 1,801,168 $ 1,825,567 $ 1,837,360 $ 1,837,409 $ 1,852,859 $ 1,869,925 $ 9,223,119 Rialto 6.50% $ 2,596,346 $ 2,631,516 $ 2,648,516 $ 2,648,586 $ 2,670,857 $ 2,695,458 $ 13,294,933 San Bernardino 13.71% $ 5,475,117 $ 5,549,282 $ 5,585,131 $ 5,585,280 $ 5,632,243 $ 5,684,121 $ 28,036,057 Upland 4.98% $ 1,987,452 $ 2,014,373 $ 2,027,386 $ 2,027,440 $ 2,044,488 $ 2,063,319 $ 10,177,007 Yucaipa 3.53% $ 1,408,300 $ 1,427,377 $ 1,436,598 $ 1,436,636 $ 1,448,716 $ 1,462,060 $ 7,211,387 County/Valley 7.92% $ 3,161,474 $ 3,204,298 $ 3,224,999 $ 3,225,084 $ 3,252,202 $ 3,282,158 $ 16,188,742 Total Valley Region 100.00% $ 39,922,810 $ 40,463,595 $ 40,724,997 $ 40,726,078 $ 41,068,521 $ 41,446,799 $ 204,429,989 Measure I Local Pass-through Program

VALLEY SUBAREA
Population
Distribution
Percentage
Total FY22/23
through FY26/27
Valley Subarea
Estimated Annual Local Pass-Through Amount
REVISED REVENUE ESTIMATES FOR FY2021/2022 thru FY2026/2027 Redlands Regular Meeting 06-07-2022 281 of 1593
Resolution Number:

Resolution Approval Date:

Contact Person/Title:

Phone:

Email:
6/30/21 Carryover Balance $462,132.00
FY2021/22 Est. Revenue FY2022/23 Est. Revenue FY2023/24 Est. Revenue FY2024/25 Est. Revenue FY2025/26 Est. Revenue Total Est. Rev. $1,801,168 $1,825,567 $1,837,360 $1,837,409 $1,852,859 $9,154,363 Projects:

PMP Street Resurfacing Project No No 0.0% 100.0% $9,616,495 $2,263,300 $1,825,567 $1,837,360 $1,837,409 $1,852,859 $9,616,495 $2,263,300 $1,825,567 $1,837,360 $1,837,409 $1,852,859 $9,616,495 Total Programming is currently 100% Total Estimated Programming: $9,616,495 (Must not exceed 150% of Carryover Balance + Total Estimated Revenue) Current
Estimate
Current
Estimate
Current
Estimate
Current
Estimate Total
Projects Total:

Is Project in
City's
Non-motorized
Transportation
Plan?
(Yes/No)
Does Project
have an ATP
Component?
(Yes/No)
Is the Project on the City's
Nexus Study List?
(Public/DIF Share %)
Estimated Total
Project Cost Current
Estimate
8344
Measure I Local Pass-through Program

FIVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2021/2022 thru 2025/2026
Jurisdiction:
6/7/2022
Gerard Nepomuceno Redlands
9097987584 x4
[email protected]
Redlands Regular Meeting 06-07-2022 282 of 1593
Public
Share (%)
DIF
Share (%)
Carryover
Funds
Current
Estimate
$ 2,263,300.00 $ 1,801,168.00 462,132.00 $ $2,263,300.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Named Projects Total: $ 2,263,300.00 $ 1,801,168.00 462,132.00 $ $2,263,300.00 Total Carryover + Estimate: $ 2,263,300.00 $2,263,300.00 (%) Named Projects:

Estimated Total Project Cost
Nexus Project? FY2021-2022 Total Local Street
Measure I Named Projects: Programmed
City of Redlands
PMP 2021 Street Resurfacing Project
$2,263,300.00
80%
Redlands Regular Meeting 06-07-2022 283 of 1593
Public
Share (%)
DIF
Share (%)
Carryover
Funds
Current
Estimate
$ 1,825,567.00 $ 1,825,567.00 $1,825,567.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Named Projects Total: $ 1,825,567.00 -$ 1,825,567.00 $ $1,825,567.00 Total Carryover + Estimate: $ 1,825,567.00 $1,825,567.00 (%) Named Projects:

Estimated Total Project Cost
Nexus Project? FY2022-2023 Total Local Street
Measure I Named Projects: Programmed
City of Redlands
PMP 2022 Street Resurfacing Project
$1,825,567.00
100%
Redlands Regular Meeting 06-07-2022 284 of 1593
Public
Share (%)
DIF
Share (%)
Carryover
Funds
Current
Estimate
$ 1,837,360.00 $ 1,837,360.00 $1,837,360.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Named Projects Total: $ 1,837,360.00 -$ 1,837,360.00 $ $1,837,360.00 Total Carryover + Estimate: $ 1,837,360.00 $1,837,360.00 (%) Named Projects:

Estimated Total Project Cost
Nexus Project? FY2023-2024 Total Local Street
Measure I Named Projects: Programmed
City of Redlands
PMP 2023 Street Resurfacing Project
$1,837,360.00
100%
Redlands Regular Meeting 06-07-2022 285 of 1593
Public
Share (%)
DIF
Share (%)
Carryover
Funds
Current
Estimate
$ 1,837,409.00 $ 1,837,409.00 $1,837,409.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Named Projects Total: $ 1,837,409.00 -$ 1,837,409.00 $ $1,837,409.00 Total Carryover + Estimate: $ 1,837,409.00 $1,837,409.00 (%) Named Projects:

Estimated Total Project Cost
Nexus Project? FY2024-2025 Total Local Street
Measure I Named Projects: Programmed
City of Redlands
PMP 2024 Street Resurfacing Project
$1,837,409.00
100%
Redlands Regular Meeting 06-07-2022 286 of 1593
Public
Share (%)
DIF
Share (%)
Carryover
Funds
Current
Estimate
$ 1,852,859.00 $ 1,852,859.00 $1,852,859.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Named Projects Total: $ 1,852,859.00 -$ 1,852,859.00 $ $1,852,859.00 Total Carryover + Estimate: $ 1,852,859.00 $1,852,859.00 (%) Named Projects:

Estimated Total Project Cost
Nexus Project? FY2025-2026 Total Local Street
Measure I Named Projects: Programmed
City of Redlands
PMP 2025 Street Resurfacing Project
$1,852,859.00
100%
Redlands Regular Meeting 06-07-2022 287 of 1593
Redlands Regular Meeting 06-07-2022 288 of 1593
Redlands Regular Meeting 06-07-2022 289 of 1593

CITY OF REDLANDS

MEASURE I CAPITAL IMPROVEMENT PLAN

EXPENDITURE STRATEGY
Fiscal Year 2021/2022 to 2025/2026
The City of Redlands intends to use Measure I dollars to partially fund the City’s City Council-approved Pavement Management Program (PMP). The City’s Pavement Management Program, which provides a decision making matrix in identifying streets that are priority paving projects, will be used to determine future Measure I Capital Improvement Plans.

Redlands Regular Meeting 06-07-2022 290 of 1593

ATTACHMENT C
REV FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY25/26
Chino 5.62% $ 1,737,494 $ 1,787,596 $ 1,857,877 $ 1,911,554 $ 1,966,764 $ 2,023,550 $ 9,547,342Chino Hills 5.28% $ 1,631,789 $ 1,678,843 $ 1,744,848 $ 1,795,260 $ 1,847,111 $ 1,900,442 $ 8,966,503 Colton 3.40% $ 1,052,044 $ 1,082,380 $ 1,124,935 $ 1,157,436 $ 1,190,866 $ 1,225,249 $ 5,780,867 Fontana 13.28% $ 4,102,063 $ 4,220,350 $ 4,386,277 $ 4,513,004 $ 4,643,350 $ 4,777,416 $ 22,540,396 Grand Terrace 0.79% $ 244,757 $ 251,814 $ 261,715 $ 269,276 $ 277,053 $ 285,053 $ 1,344,912 Highland 3.49% $ 1,078,871 $ 1,109,982 $ 1,153,622 $ 1,186,952 $ 1,221,233 $ 1,256,494 $ 5,928,282 Loma Linda 1.52% $ 470,693 $ 484,266 $ 503,306 $ 517,847 $ 532,804 $ 548,187 $ 2,586,409 Montclair 2.48% $ 765,237 $ 787,303 $ 818,257 $ 841,898 $ 866,214 $ 891,224 $ 4,204,895 Ontario 11.16% $ 3,448,102 $ 3,547,532 $ 3,687,006 $ 3,793,530 $ 3,903,095 $ 4,015,788 $ 18,946,950 Rancho Cucamonga 11.23% $ 3,470,230 $ 3,570,297 $ 3,710,666 $ 3,817,874 $ 3,928,143 $ 4,041,559 $ 19,068,539Redlands 4.50% $ 1,389,527 $ 1,429,595 $ 1,485,801 $ 1,528,728 $ 1,572,882 $ 1,618,295 $ 7,635,302 Rialto 6.71% $ 2,074,861 $ 2,134,692 $ 2,218,619 $ 2,282,719 $ 2,348,649 $ 2,416,461 $ 11,401,139 San Bernardino 13.72% $ 4,240,457 $ 4,362,735 $ 4,534,259 $ 4,665,262 $ 4,800,005 $ 4,938,594 $ 23,300,855Upland 4.91% $ 1,517,998 $ 1,561,771 $ 1,623,173 $ 1,670,070 $ 1,718,305 $ 1,767,917 $ 8,341,237 Yucaipa 3.43% $ 1,060,806 $ 1,091,395 $ 1,134,304 $ 1,167,076 $ 1,200,784 $ 1,235,454 $ 5,829,013 County/Valley 8.46% $ 2,614,780 $ 2,690,180 $ 2,795,947 $ 2,876,727 $ 2,959,813 $ 3,045,271 $ 14,367,937Total Valley Region 100.00% $        31,790,733 30,899,708 $               33,040,611 $               33,995,211 $               34,977,070 $               35,986,954 $               $ 169,790,578 Measure I Local Pass-through Program
REVISED REVENUE ESTIMATES FOR FY2020/2021 thru FY2025/2026

VALLEY SUBAREA
Population
Distribution
Percentage
Total FY21/22
thru FY25/26
Valley Subarea
Estimated Annual Local Pass-Through Amount
Redlands Regular Meeting 06-07-2022 291 of 1593

ATTACHMENT C
Population Revenue Generation REV FY20/21 FY21/22 FY22/23 F23/24 FY24/25 FY25/26 Needles 70.07% 73.45% $ 139,801.94 135,646.35 $ 145,552.75 $ 150,019.78 $ 154,622.44 $ 159,365.03 $ 749,361.95 $ County/Colorado River 29.93% 26.55% $ 55,018.06 53,382.65 $ 57,281.25 $ 59,039.22 $ 60,850.56 $ 62,716.97 $ 294,906.05 $ Colorado River Subarea 100.00% 100.00% $ 194,820.00 189,029.00 $ 202,834.00 $ 209,059.00 $ 215,473.00 $ 222,082.00 $ 1,044,268.00 $ Twentynine Palms 38.31% 22.77% $ 555,958.71 542,848.72 $ 575,184.72 $ 589,107.31 $ 603,361.23 $ 617,954.42 $ 2,941,566.39 $ Yucca Valley 29.17% 64.67% $ 854,246.67 834,102.79 $ 883,787.99 $ 905,180.45 $ 927,082.01 $ 949,504.87 $ 4,519,802.00 $ County/Morongo Basin 32.52% 12.56% $ 410,380.62 400,703.49 $ 424,572.29 $ 434,849.24 $ 445,370.76 $ 456,142.71 $ 2,171,315.62 $ Morongo Basin Subarea 100.00% 100.00% $ 1,820,586.00 1,777,655.00 $ 1,883,545.00 $ 1,929,137.00 $ 1,975,814.00 $ 2,023,602.00 $ 9,632,684.00 $ Barstow 42.42% 75.24% $ 1,922,296.80 1,859,220.40 $ 2,007,757.24 $ 2,075,984.75 $ 2,146,511.31 $ 2,219,412.83 $ 10,371,962.93 $ County/North Desert 57.58% 24.76% $ 1,345,276.20 1,301,133.60 $ 1,405,083.76 $ 1,452,831.25 $ 1,502,187.69 $ 1,553,206.17 $ 7,258,585.07 $ North Desert Subarea 100.00% 100.00% $ 3,267,573.00 3,160,354.00 $ 3,412,841.00 $ 3,528,816.00 $ 3,648,699.00 $ $ 3,772,619.00 $ 17,630,548.00 Big Bear Lake 10.44% 49.84% $ 456,273.10 $ 469,696.24 $ 488,439.63 $ 502,836.83 $ 517,653.25 $ 532,901.54 $ 2,511,527.49 County/Mountains 89.56% 50.16% $ 1,057,675.90 $ 1,088,791.76 $ 1,132,240.37 $ 1,165,614.17 $ 1,199,959.75 $ 1,235,306.46 $ 5,821,912.51 Mountains Subarea 100.00% 100.00% $ 1,513,949.00 $ 1,558,488.00 $ 1,620,680.00 $ 1,668,451.00 $ 1,717,613.00 $ 1,768,208.00 $ 8,333,440.00 Adelanto 8.73% 4.03% $ 825,301.84 $ 857,085.24 $ 899,159.09 $ 933,837.34 $ 969,844.15 $ 999,713.31 $ 4,659,639.12Apple Valley 18.25% 14.90% $ 2,144,716.36 $ 2,227,312.05 $ 2,336,649.58 $ 2,426,768.16 $ 2,520,339.23 $ 2,597,960.39 $ 12,109,029.41Hesperia 23.94% 23.58% $ 3,074,412.18 $ 3,192,811.60 $ 3,349,544.99 $ 3,478,728.34 $ 3,612,860.79 $ 3,724,129.30 $ 17,358,075.02Victorville 31.43% 51.86% $ 5,389,724.71 $ 5,597,289.70 $ 5,872,057.61 $ 6,098,527.79 $ 6,333,674.19 $ 6,528,738.05 $ 30,430,287.33County/Victor Valley 17.65% 5.63% $ 1,506,814.14 $ 1,564,843.42 $ 1,641,660.73 $ 1,704,975.37 $ 1,770,715.64 $ 1,825,249.96 $ 8,507,445.12 Victor Valley Subarea 100.00% 100.00% $ 12,940,969.23 $ 13,439,342.00 $ 14,099,072.00 $ 14,642,837.00 $ 15,207,434.00 $ 15,675,791.00 $ 73,064,476.00 Total Mt Desert Region $ 19,581,956.23 $ 20,280,809.00 $ 21,218,972.00 $ 21,978,300.00 $ 22,765,033.00 $ 23,462,302.00 $ 109,705,416.00 Measure I Local Pass-through Program
REVISED REVENUE ESTIMATES FOR FY2020/21 thru FY2025/2026 Mountain/Desert Subareas
Total FY21/22
through FY25/26

MOUNTAIN/DESERT

SUBAREA
Distribution Percentage
(50% Population & 50% Revenue Generation) Estimated Annual Local Pass-Through Amount* Redlands Regular Meeting 06-07-2022 292 of 1593
Measure I Local Pass-through Program

FIVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2021/2022 thru 2025/2026
Named Projects:

Is Project in
City's
Non-motorized
Transportation
Plan?
(Yes/No)
Does Project
have an ATP
Component?
(Yes/No)
Is the Project on the
City's Nexus Study
List?
(Public/DIF Share %)
Estimated Total
Project Cost
FY2021/22 Est. Revenue FY2022/23 Est. Revenue FY2023/24 Est. Revenue FY2024/25 Est. Revenue FY2025/26 Est. Revenue Total Est. Rev. $1,429,595.00 $1,485,801.00 $1,528,728.00 $1,572,882.00 $1,618,295.00 $7,635,301.00 Carryover
Funds
Current
Estimate
Carryover
Funds
Current
Estimate
Carryover
Funds
Current
Estimate
Carryover
Funds
Current
Estimate
Carryover
Funds
Current
Estimate
Total
PMP Street Resurfacing Project No No 0% 100% $7,635,301.00 0.00 1,429,595.00 0.00 1,485,801.00 0.00 1,528,728.00 0.00 1,572,882.00 0.00 1,618,295.00 $7,635,301.00 Named Projects Total: $0.00 $1,429,595.00 $0.00 $1,485,801.00 $0.00 $1,528,728.00 $0.00 $1,572,882.00 $0.00 $1,618,295.00 $7,635,301.00 Total Carryover + Estimate: $1,429,595.00 $1,485,801.00 $1,528,728.00 $1,572,882.00 $1,618,295.00 (%) Named Projects to FY Est. Revenue: 100.00% 100.00% 100.00% 100.00% 100.00% Categorical Projects:

Categorical Projects Total: $0.00
(%) Categorical Projects to FY Est. Revenue:

Resolution Number: 8223
Resolution Approval Date: 6/6/2020
Contact Person/Title: Gerard Nepomuceno
Phone: 9097987584 x4
Email: [email protected]
Total Carryover Programming: $0.00
Total Estimated Programming: $7,635,301.00
Total Programming: $7,635,301.00
Redlands
6/30/21 Carryover Balance: $0.00
Total Programming is currently 100.00% (must not exceed 150%) of Carryover Balance + Total Est. Revenue.

Redlands Page 1 of 1 Generated on: 5/21/2021
Redlands Regular Meeting 06-07-2022 293 of 1593
Public
Share (%)
DIF
Share (%)
Carryover
Funds
Current
Estimate
$ 1,429,595.00 $ 1,429,595.00 $1,429,595.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Named Projects Total: $ 1,429,595.00 -$ 1,429,595.00 $ $1,429,595.00 Total Carryover + Estimate: $ 1,429,595.00 $1,429,595.00 (%) Named Projects:
$1,429,595.00
100%
FY2021-2022 Total Local Street
Measure I Named Projects: Programmed
City of Redlands
PMP 2021 Street Resurfacing Project
Estimated Total Project Cost
Nexus Project?
Redlands Regular Meeting 06-07-2022 294 of 1593
Public
Share (%)
DIF
Share (%)
Carryover
Funds
Current
Estimate
$ 1,485,801.00 $ 1,485,801.00 $1,485,801.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Named Projects Total: $ 1,485,801.00 -$ 1,485,801.00 $ $1,485,801.00 Total Carryover + Estimate: $ 1,485,801.00 $1,485,801.00 (%) Named Projects:
$1,485,801.00
100%
Estimated Total Project Cost
Nexus Project? FY2022-2023 Total Local Street
Measure I Named Projects: Programmed
City of Redlands
PMP 2022 Street Resurfacing Project
Redlands Regular Meeting 06-07-2022 295 of 1593
Public
Share (%)
DIF
Share (%)
Carryover
Funds
Current
Estimate
$ 1,528,728.00 $ 1,528,728.00 $1,528,728.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Named Projects Total: $ 1,528,728.00 -$ 1,528,728.00 $ $1,528,728.00 Total Carryover + Estimate: $ 1,528,728.00 $1,528,728.00 (%) Named Projects:
$1,528,728.00
100%
Estimated Total Project Cost
Nexus Project? FY2023-2024 Total Local Street
Measure I Named Projects: Programmed
City of Redlands
PMP 2023 Street Resurfacing Project
Redlands Regular Meeting 06-07-2022 296 of 1593
Public
Share (%)
DIF
Share (%)
Carryover
Funds
Current
Estimate
$ 1,572,882.00 $ 1,572,882.00 $1,572,882.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Named Projects Total: $ 1,572,882.00 -$ 1,572,882.00 $ $1,572,882.00 Total Carryover + Estimate: $ 1,572,882.00 $1,572,882.00 (%) Named Projects:
$1,572,882.00
100%
Estimated Total Project Cost
Nexus Project? FY2024-2025 Total Local Street
Measure I Named Projects: Programmed
City of Redlands
PMP 2024 Street Resurfacing Project
Redlands Regular Meeting 06-07-2022 297 of 1593
Public
Share (%)
DIF
Share (%)
Carryover
Funds
Current
Estimate
$ 1,618,295.00 $ 1,618,295.00 $1,618,295.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Named Projects Total: $ 1,618,295.00 -$ 1,618,295.00 $ $1,618,295.00 Total Carryover + Estimate: $ 1,618,295.00 $1,618,295.00 (%) Named Projects:
$1,618,295.00
100%
PMP 2025 Street Resurfacing Project
Estimated Total Project Cost
Nexus Project? FY2025-2026 Total Local Street
Measure I Named Projects: Programmed
City of Redlands
Redlands Regular Meeting 06-07-2022 298 of 1593
City Council/Successor Agency Meeting I. 16.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Resolution No. 8346 adopting Senate Bill No. 1 Road Repair and Accountability Act (SB1) Project List, approving funding be directed to the City's Pavement Management Program, and determining that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act
(Municipal Utilities and Engineering Director Harris)
MOTION(S):

If City Council determines the staff recommendation is appropriate, the following motions are provided:

1. I move to approve Resolution No. 8346.

RECOMMENDATION:

Staff recommends City Council determine that adoption of Resolution of No. 8346 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and adopt Resolution No. 8346.

DISCUSSION:

In April 2017, the California Legislature passed Senate Bill No. 1 Road Repair and Accountability Act (SB1). In order to address basic road maintenance, rehabilitation, and critical safety needs on both the California state highway and local streets and road systems, SB1 dedicated approximately $1.5 billion each year statewide through the following:

Increased per gallon fuel taxes;
Increased per gallon diesel fuel excise taxes;
Increased vehicle registration fees; and
Provided for inflationary adjustments to tax rates in future years.

Redlands Regular Meeting 06-07-2022 299 of 1593
Provided for inflationary adjustments to tax rates in future years.

In order to be eligible to expend SB1 funding, each year cities must submit to the California Transportation Commission (CTC) a proposed project list adopted by Resolution. Once reviewed and adopted by the CTC, the list of cities eligible to receive funding is sent to the State Controller to begin the apportionment process. The proposed project list may be adjusted as funding is received, and constructed projects must have a minimum twenty (20) year estimated service life. For fiscal year 22/23, staff proposes to adopt the attached project list and to utilize the estimated $1,621,931 SB1 funding allocation to supplement the Pavement Management Program (PMP) 2022 Street Resurfacing Project.

Adoption of Resolution No. 8346 is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, as adoption of Resolution No. 8346 will not have a significant impact on the environment.

ALTERNATIVES:

City Council may deny adoption of Resolution No. 8346, although this will delay reimbursement of SB1 program funding to the City.

STRATEGIC PLAN:

Priority D - Strategic Objective 3. Infrastructure: Engineer and construct transportation facilities to accommodate all potential users – motorists, cyclists and pedestrians
SUBMITTED BY:

John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Goutam K. Dobey, Engineering Manager
Redlands Regular Meeting 06-07-2022 300 of 1593
PREPARED BY:

Gerard Nepomuceno, Civil Engineer
Fiscal Impact
Fiscal Year: FY 22/23
Revenue Generating: Yes
Appropriation Required Y/N: No
Budgeted Y/N: Yes
Account No.: 211910
Discussion:

There is no fiscal impact associated with this action. The fiscal year 22/23 budget includes both the revenue and expenditure related to SB1 funding.

Attachments
Resolution No. 8346
Redlands Regular Meeting 06-07-2022 301 of 1593
RESOLUTION NO. 8346

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

ADOPTING A ROAD REPAIR AND ACCOUNTABILITY ACT PROJECT
LIST FOR THE 2022-2023 FISCALYEAR
WHEREAS, Senate Bill No. 1 (“SB1”), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of City of Redlands (“City”) are aware of the projects proposed for funding in our community, and whichprojects have been completed each fiscalyear; and WHEREAS, the City must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (“RMRA”), created by SB1, by resolution, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated one million six hundred twenty one thousand nine hundred thirty one dollars ($1,621,931) in RMRA funding in Fiscal Year 2022-23 from SB1; and
WHEREAS, this is the sixth year in which the City is receiving SB1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and WHEREAS, the City used the Pavement Management Program (“PMP”) to determine the SB 1 project list and ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB1 will supplement other funding to rehabilitate approximately thirty (30) lane miles throughout the City in the PMP 2022 Street Resurfacing Project; and
WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will assist the City in continuing to fund the City’s PMP program;
NOW, THEREFORE, be it resolved by the City Council of the City of Redlands, as follows:

Section 1. Adoption of this Resolution has no environmental impact and therefore such Redlands Regular Meeting 06-07-2022 302 of 1593
action is exempt from review under the California Environmental Quality Act (“CEQA”) in accordance with State CEQA guidelines section 15061 (b)(3).

Section 2. The foregoing recitals are true and correct.

Section 3. The proposed project list is attached hereto as Exhibit “A” may utilize fiscal year 2022-23 Road Maintenance and Rehabilitation Account revenues in their delivery. With the listing of these projects in the adopted fiscal year resolution, the City is affirming to the public and the State its intent to fund these projects with Road Maintenance and Rehabilitation Account Revenues:

PMP 2022 Street Resurfacing Project will maintain and rehabilitate approximately 30 lane miles of various streets in the City of Redlands. The maintenance efforts includes slurry sealing, crack sealing, and thin grinding with asphalt concrete overly. The rehabilitation efforts includes removing and replacing existing asphalt, grinding and overlay with hot mix asphalt, and full depth reclamation. It also includes restriping, replacing traffic loops, and manhole rim adjustment. The project is anticipated to begin construction in fall 2022, with an estimated construction timeline of 6 months, and an estimated project life of at least 20 years where rehabilitation methods are implemented.

ADOPTED, SIGNED AND APPROVED this 7th day of June, 2022 __________________________________
Paul T. Barich, Mayor
ATTEST :
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting 06-07-2022 303 of 1593
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof, held on the 7th day of June, 2022, by the following vote.:

A YES :

NOES:

ABSTAIN :

ABSENT :
________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting 06-07-2022 304 of 1593
EXHIBIT “A”
PMP 2022 RESURFACING PROJECT
[ATTACHED]
Redlands Regular Meeting 06-07-2022 305 of 1593
PMP 2022 RESURFACING PROJECT

STREET SEGMENTS
No. Street Name From Street To Street
1 4TH ST HOME PL CITRUS AVE
2 5TH AVE FORD ST DEARBORN ST
3 ALTA ST LUGONIA AVE SUN AVE
4 ASH ST BROOKSIDE AVE DEAD END
5 BROCKTON AVE GLENN CT TEXAS ST
6 BROCKTON AVE DEARBORN ST KENSINGTON DR
7 CALHOUN ST SUN AVE UNION AVE
8 CAPRI AVE GRANITE ST WABASH AVE
9 CENTRAL AVE COOK ST GROVE ST
10 CHURCH ST CITRUS AVE CENTRAL AVE
11 CHURCH ST HIGH AVE COLTON AVE
12 CITRUS AVE UNIVERSITY ST UNIVERSITY PL
13 CLAY ST UNION AVE BROCKTON AVE
14 COLTON AVE CHURCH ST UNIVERSITY ST
15 COOK ST CITRUS AVE CERO CT
16 COOK ST CENTRAL AVE PARK AVE
17 CORNELL AVE UNIVERSITY ST GROVE ST
18 COURIER AVE TRIBUNE ST OXFORD DR
19 CYPRESS AVE ROOSEVELT RD LEMONLIME ST
20 DEARBORN ST CITRUS AVE COLTON AVE
21 DOYLE AVE DEAD END TORINO ST
22 EDGEMONT DR LANTERN CREST ESTATES FAIRMONT DR
23 EDWARDS ST CORNELL AVE DEAD END
24 EUREKA ST VINE ST BROOKSIDE AVE
25 FAIRWAY DR FAIRWAY DR WABASH AVE
26 FARVIEW LN PLEASANT VIEW DR DEAD END
27 FERN AVE NANETTE ST ASH ST
28 FERN AVE SAN MATEO ST SAN JACINTO ST
29 FERN AVE LA PALOMA ST REDLANDS BLVD
30 FERN AVE BOND ST NORWOOD ST
31 FERN AVE NORDINA ST MYRTLE ST
32 FERN AVE 4TH ST CAJON ST
33 FORD ST CITRUS AVE FARVIEW LN
34 FORD ST CRESTVIEW RD RESERVOIR RD
35 GROVE ST CORNELL AVE LUGONIA AVE
36 HERALD ST BROCKTON AVE LUGONIA AVE
37 JUDSON ST SUSAN AVE SAN BERNARDINO AVE
38 LAWTON ST COLTON AVE SUN AVE
39 LINCOLN ST HIGHLAND AVE KENWOOD DR
40 LINCOLN ST PAIUTE AVE LUGONIA AVE
41 LUGONIA AVE LINCOLN ST DEARBORN ST
42 LUGONIA AVE RESEARCH DR END
43 MCAULIFFE CT PALM AVE END
44 NAPA AVE GROVE ST MORISSON DR
45 NORDINA AVE CLARK ST OLIVE AVE
46 OCCIDENTAL DR COLTON AVE BROCKTON AVE
47 OHIO ST SUN AVE BROCKTON AVE
48 OLIVE AVE CAJON ST 6TH ST
1 of 2
Redlands Regular Meeting 06-07-2022 306 of 1593
49 OLIVE AVE SUN AVE ALVARADO ST
50 ORANGE ST UNION AVE WESTERN AVE
51 ORANGE ST PIONEER AVE ROAD NARROW (150' N/ HUBBARD CT) 52 ORANGE ST DELAWARE AVE PENNSYLVANIA AVE
53 ORANGE ST STATE ST REDLANDS BLVD
54 OXFORD DR BROCKTON AVE COURIER AVE
55 PALM AVE EASTWOOD ST FORD ST
56 PARK AVE UNIVERSITY ST END
57 PENNSYLVANIA AVE LASSEN ST DeANZA ST
58 PENNSYLVANIA AVE VILLAGE ST GROVE ST
59 REDLANDS BLVD CYPRESS AVE AC 150' NW/ FORD ST
60 REDLANDS BLVD TEXAS ST 10TH ST (BEGIN PCC)
61 RESEARCH DR ALMOND AVE LUGONIA AVE
62 RUBY AVE COLUMBIA ST OHIO ST
63 SAN BERNARDINO AVE DEARBORN ST CITY LIMITS (230' E/ CHRYSOLITE) 64 SAN BERNARDINO AVE OCCIDENTAL DR HARRISON LN
65 SAN MATEO ST OLIVE AVE MAGNOLIA AVE
66 SONATA DR TORINO ST TIVOLI DR
67 SONORA ST CLARK ST OLIVE AVE
68 TORINO ST SAN BERNARDINO AVE SONATA DR
69 TRIBUNE ST LUGONIA AVE BROCKTON AVE
70 TRIBUNE ST UNION AVE COLTON AVE
71 WEBSTER ST UNION AVE BROCKTON AVE
72 WEBSTER ST COLTON AVE SUN AVE
73 WESTERN AVE COLUMBIA ST WEBSTER ST
2 of 2
Redlands Regular Meeting 06-07-2022 307 of 1593
City Council/Successor Agency Meeting I. 17.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve an agreement with Scenic Earth Inland Empire for turf mowing contractual services within city parks and medians in the amount not-to-exceed $31,598.31 for a period of one year, with one additional one-year renewal option for a total amount not-to-exceed $63,196.62 (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that the City Council determine approval of an agreement for turf mowing contractual services within city parks and medians is exempt from environmental review pursuant to Section 15301(h) of the State's Guidelines implementing the California Environmental Quality Act; and

1. I move to approve an agreement with Scenic Earth Inland Empire in the amount of $63,196.62 for turf mowing contractual services within city parks and medians.

2. RECOMMENDATION:

Staff recommends that City Council approve an agreement with Scenic Earth Inland Empire to provide turf mowing contractual services within city parks and medians in the amount not-to-exceed $31,598.31 for a period of one year, with one additional one-year renewal option for a possible agreement total amount not-to-exceed $63,196.62. Staff further recommends that the City Council determine approval of an agreement to provide turf mowing contractual services within city parks and medians is exempt from environmental review pursuant to Section 15301(h) of the State's guidelines implementing the California Environmental Quality Act.

Redlands Regular Meeting 06-07-2022 308 of 1593
DISCUSSION:

The Facilities and Community Services Department oversees the daily maintenance of city parks and medians which includes mowing, edging, and various other maintenance services. Parks division staff perform routine maintenance and oversight of these areas in addition to utilizing outside contractual services on an as-needed basis. These additional outside services help ensure consistent maintenance and allow staff to focus on more specialized tasks within the City's park and medians.

The City advertised a Request for Bid (RFB) for contractual mowing on March 15, 2022. On March 31, 2022, the City Clerk received and opened seven bids.

Staff evaluated the bids for conformance with the purchasing ordinance and verified the total price as shown in the table below. At the time this RFB was posted, the service area for Heritage Park was .42 acres. On May 7, 2022, additional turf was installed bringing the total acreage to 1.5, thus adding to the original bid opening amount from $31,151.26 to $31,598.31. Last year's contracted amount for this service was $28,906.30. Scenic Earth Inland Empire met all the bidding requirements and is still deemed the apparent lowest responsible bidder.

Bidder Bid Amount
Scenic Earth Inland Empire $31,151.26
Leafwise Landscape, LLC $49,223.68
RP Landscape & Irrigation $56,542.00
Integrity Arborist & Ecoscape, Inc $58,368.00
TLC Landscape Services, Inc. $70,050.00
Priority Landscape Services, LLC $141,550.00
Greenfield Landscaping & Maintenance $198,724.80
Staff recommends City Council award an agreement to Scenic Earth Inland Empire in the amount of $31,598.31 for a period of one year, with one additional one-year renewal option for a total agreement amount not-to-exceed $63,196.622 to perform turf mowing contractual services within the City Parks and medians. Furthermore, approval of this agreement is categorically exempt from environmental review in accordance with Section 15301(h) as the landscape maintenance will be performed to existing public facilities.

ALTERNATIVES:

City Council may reject all bids and direct staff accordingly.

Redlands Regular Meeting 06-07-2022 309 of 1593
STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Erik Reeves, Field Services Superintendent
Fiscal Impact
Fiscal Year: FY 2022-23
Amount: $63,562
Budgeted Y/N: Yes
Account No.: 101303
Discussion:

Funding for this Agreement is included in the Parks Division Operating Budget request for FY 2022-23.

Attachments
A. City Clerk Bid Opening Report
B. Agreement with Scenic Earth Inland Empire
Redlands Regular Meeting 06-07-2022 310 of 1593
Redlands Regular Meeting 06-07-2022 311 of 1593

AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES

FOR IMPROVEMENT TO PUBLIC BUILDINGS AND GROUNDS
This agreement for the provision of landscape maintenance services at City parks and medians (“Agreement”) is made and entered in this 7th day of June, 2022 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Scenic Earth Inland Empire (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONTRACTOR

1.1 City hereby engages Contractor to perform landscape maintenance services at certain City designated parks and medians (the “Services”). The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.

1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.

ARTICLE 2 – RESPONSIBILITIES OF CONTRACTOR

2.1 Contractor shall comply with all applicable federal, state and local laws and regulations in the performance of the Services including, but not limited, to all applicable Labor Code and prevailing wage laws and non-discrimination laws, including the Americans with Disabilities Act. Pursuant to Labor Code section 1773.2, copies of the prevailing rates of per diem wages as determined by the Director of the California Department of Industrial Relations for each craft, classification or type of worker needed to undertake the Services are on file at City’s Municipal Utilities and Engineering Department, located at the Civic Center, 35 Cajon Street, Suite 15A (Mailing: P.O. Box 3005), Redlands, California 92373.

2.2 Contractor acknowledges that if it violates the Labor Code provisions relating to prevailing wages that City may enforce such provisions by withholding payments to Contractor or its subcontractors pursuant to Labor Code section 1771.6.

2.3 If Contractor executes an agreement with a subcontractor to perform any portion of the Services, Contractor shall comply with Labor Code sections 1775 and 1777.7, and shall provide the subcontractor with copies of the provisions of Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor acknowledges that the statutory provisions establishing penalties for failure to comply with state wage and hour laws and to pay prevailing wages may be enforced by City pursuant to Labor Code sections 1775 and 1813.

2.4 Contractor and its subcontractors shall comply with the provisions of Labor Code section 1776 regarding payroll records maintenance, certifications, retention and inspection.

2.5 Contractor acknowledges that eight (8) hours constitutes a legal day’s work pursuant to Redlands Regular Meeting 06-07-2022 312 of 1593
Labor Code section 1810.

2.6 Contractor shall comply with the provisions of Labor Code section 1777.5 as to apprenticeships, and Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815.

2.7 Pursuant to Public Contract Code section 7103.5(b), Contractor offers and agrees to assign to City all rights, title and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C. section 15) or under the Cartwright Act (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, goods or materials pursuant to this Agreement.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.

3.2 City designates Chris Boatman, Assistant City Manager, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A.” The Services shall commence as of the Effective Date of this Agreement.

4.2 The term of this Agreement shall be for a period of one (1) year commencing on July 1, 2023 (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by one (1) additional one-year term (an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term. The Initial Term and the Extended Term are together, referred to herein as the “Term” of this Agreement.

4.3 Contractor shall furnish a labor and material bond in the form attached hereto as Exhibit “B,” which is attached hereto and incorporated herein by this reference, in an amount equal to one hundred percent (100%) of the total compensation to be paid to Contractor pursuant to this Agreement.

ARTICLE 5 – PAYMENTS TO CONTRACTOR

5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of thirty one thousand one hundred fifty one dollars and twenty six cents ($31,151.26) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Contractor’s performance for the Services shall not exceed the amount of thirty-one thousand one hundred fifty-one dollars and twenty-six cents ($31,151.26) for the Extended Term, bringing the total possible amount of compensation to a not-to-exceed amount of sixty-two thousand three hundred two dollars and fifty-two Redlands Regular Meeting 06-07-2022 313 of 1593
cents ($62,302.52). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “C,” titled “Price and Fee Bid,” which is attached hereto and incorporated herein by reference.

5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom.

City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.

5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY CONTRACTOR
City Clerk Jorge Montano
City of Redlands Scenic Earth Inland Empire
35 Cajon Street 15401 Avenida Anillo
P.O. Box 3005 (mailing) Moreno Valley, CA 92555
Redlands, CA 92373 [email protected] [email protected] 951-567-9072
(909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.

Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “D,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

Redlands Regular Meeting 06-07-2022 314 of 1593
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or selfinsurance maintained by City.

6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:

A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a Redlands Regular Meeting 06-07-2022 315 of 1593
position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of inhouse counsel by a Party.

8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.

8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (i) no amount shall be allowed for anticipated profit or unperformed Services, and (ii) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor Redlands Regular Meeting 06-07-2022 316 of 1593
pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.

CITY OF REDLANDS SCENIC EARTH INLAND EMPIRE
By: ___________________________ By: _________________________ Paul T. Barich, Mayor Jorge Montano, Owner
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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EXHIBIT "A"

SCOPE OF SERVICES

TURF GRASS MOWING
Mowing height for all turf grass areas shall be no less than 1.5” and shall not exceed 2.5” during the months of November to April. Through the months of May to October turf grass shall be mowed at a height of 3.5” to 4.5”. The turf shall be cut at a uniform height leaving no scalping or uneven cuts. Trash and debris shall be cleaned up prior to each mowing.

Grass shall be mowed at height corresponding with specifications determined by the mowing schedule. This shall be performed in all locations where mowing is performed immediately adjacent to park sidewalk and/or pathways. Frequency of mowing schedules shall ultimately be determined by city staff per the specific conditions present during various months/seasons of the year (e.g. prolonged winter or summer conditions, drought mandated water schedules, etc.) but shall not exceed 40 in total quantity per fiscal year.

IRRIGATION MAINTENANCE AND REPAIR
Repair and/or replacement of any damaged/missing irrigation components that is a direct result of the contractual mowing, shall be the onus of the contractor. Any repair/replacement work exceeding a cost of $500.00 shall be submitted to the City of Redlands Facilities & Community Services for approval prior to said work being performed or parts being purchased. Any replacement parts pertaining to the irrigation system shall be the same make to match with existing components specific to the location: i.e.: Hunter, Rain Bird, Superior, Sch 40 PVC fittings and pipe, etc.

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EXHIBIT "B"

LABOR AND MATERIAL BOND
Whereas, the City of Redlands, State of California, and (hereinafter designated as “Principal”) have entered into an agreement (the “Agreement”) whereby Principal agrees to Description of Improvement Services to Public Buildings and/or grounds (the “Work”), which said agreement, dated , 20XX, and titled as “Agreement to Perform Non-Professional Services for Improvement to Public Builds and Grounds” is hereby referred to and made a part hereof; and
Whereas, under the terms of the Agreement, Principal is required before commencing the performance of the Work, to file a good and sufficient Labor and Material bond with the City of Redlands to secure the claims to which reference is made in Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code of the State of California.

Now, therefore, said Principal and the undersigned as corporate surety, are held firmly bound unto the City and all contractors, subcontractors, laborers, material men and other persons employed in the performance of the Agreement and referred to in the aforesaid Code of Civil Procedure in the sum of Written dollar amount Dollars ($ ) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by the City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 3 (commencing with Section 9550) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.

In witness whereof, this instrument has been duly executed by the Principal and surety above named, on _______________________, 20__.
(SEAL) (SEAL)
(Contractor) (Surety)
BY:
(Signature) (Signature)
Address:
_______________________________________
________________________________________
(Seal and Notarial Acknowledgment of
Surety)
Telephone( ) ___________________________
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EXHIBIT “C”

PRICE AND FEE BID
A.

Description
B.

Park Acreage
C.

Annual
Total
D.

Unit Price
E.

Total Price
(C x D = E)
Brookside Park 1630 Brookside Ave. 8.13 38 $86.18 $3274.84 Community Park & Baseball Fields 1535 N. Church St. 13.41 38 $142.15 $5401.70 Crafton Park 601 N. Wabash Ave. 4.24 38 $46.00 $1748.00 Ford Park 955 Parkford Dr. 10.43 38 $110.56 $4201.28
Israel Beal Park 255 Riverview Dr. 5.06 38 $53.64 $2038.32 Jennie Davis Park 923 W. Redlands Blvd. 4.63 38 $49.10 $1865.80 Smiley Park (See Map) 168 S. Eureka St. 4.63 38 $49.10 $1865.80 Sylvan Park 730 Chapel St. 14.4 38 $152.65 $5800.70
Texonia Park 1321 Texas St. 6.38 38 $67.63 $2569.94
Prospect Park 1352 Prospect Dr. 0.66 38 $7.00 $266.00
Redlands Sports Park (Perimeter only) 1790 Dearborn St. 1.92 38 $21.70 $824.60 Heritage Park 11126 Iowa St. 0.42 38 $4.45 $169.10
Simonds Parkway 1728 Garden St. 0.68 38 $7.21 $273.98
Corporate Yard 1270 W. Park Ave. 0.49 38 $5.20 $197.60
Barton Road Medians From Center St. to Terracina Blvd. 1.29 38 $13.70 $520.60 Water Plant Mow area 500 N. Dearborn St. 0.33 38 $3.50 $133.00 TOTAL: $31,151.26
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EXHIBIT “D”
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

SCENIC EARTH INLAND EMPIRE
By: Date: _______ __________
Jorge Montano, Owner
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City Council/Successor Agency Meeting I. 18.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a license agreement with Avis Budget Car Rental, LLC. for the use of 30 parking spaces on City-owned property located at 1625 W. Redlands Blvd, and determine that the project is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move to determine that approval of the agreement with Avis Budget Car Rental, LLC is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act; and

1. 2. I move to approve a license agreement with Avis Budget Car Rental, LLC.

RECOMMENDATION:

Staff recommends that the City Council approve the License Agreement with Avis Budget Car Rental, LLC. for the use of 30 parking spaces on City-owned property located at 1625 W. Redlands Blvd., and determine that the approval of the agreement is categorically exempt from further environmental review pursuant to Section 15301(c) of the State's guidelines implementing the California Environmental Quality Act.

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DISCUSSION:

On December 21, 2021, the City Council approved a Purchase and Sale Agreement with 1625 W Redlands LLC, for the acquisition of the property located at 1625 W. Redlands Blvd. As a result, on March 3, 2022, the City acquired the subject property. Prior to the sale of the property, Avis Budget Car Rental, LLC (Avis) had a license agreement for the use of parking spaces from the previous owner. Avis has requested the use of a portion of the City-owned property for the continued use of approximately 30 parking spaces.

As the City will not immediately occupy the facilities at the property location, the approval of the License Agreement will not impact any design, construction, or other City operations at this time. Furthermore, it has been determined that approval of the agreement is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) guidelines pursuant to Section 15301 as the leasing of the existing parking lot will not increase the existing operational capacity or expand the use of the parking facilities, enabling a categorical exemption from CEQA under section 15301 for Existing Facilities.

ALTERNATIVES:

City Council may elect not to approve the license agreement with Avis Budget Car Rental, LLC. and provide alternative direction to staff.

STRATEGIC PLAN:

Not Applicable
SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Larry Alms, Administrative Assistant II
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Fiscal Impact
Fiscal Year: FY 2022-23
Revenue Generating: Y
Amount: $18,000
Discussion:

Revenue will be $18,000 annually during the term of the License Agreement.

Attachments
A. License Agreement Avis Budget Car Rental
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LICENSE AGREEMENT
This License Agreement (“Agreement”) is made and entered into this 7th day of June, 2022 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“Licensor”) and Avis Budget Car Rental, LLC., a Delaware limited liability company (“Licensee”). Licensor and Licensee are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”

RECITALS
WHEREAS, Licensor is the owns those certain improved real property located in the City of Redlands commonly identified as county of San Bernardino Assessor’s Parcel No. 0292-157- 16-0000 (the “Property”). There are 30 parking places associated with the Property as depicted on Exhibit “A” which is attached hereto, and which is by this reference incorporated herein (“Parking Places”); and
WHEREAS, Licensee has requested to temporarily use the Parking Places for purposes of parking vehicles associated with its business; and
WHEREAS, Licensor desires to grant Licensee a license to enter upon and use the Parking Places on the terms and conditions hereinafter set forth.

NOW, THEREFORE, in consideration of the mutual promises contained herein, the Licensor and Licensee agree as follows:

Section 1. Recitals. The foregoing Recitals are true and correct and incorporated herein by this reference.

Section 2. Grant of License. Licensor hereby grants to Licensee, and its employees and agents, a non-exclusive, revocable license to enter upon and use, as the case may be, subject to all of the terms and conditions hereof, the Property to enter upon and use the Parking Places for the sole purpose of parking vehicles associated with conducting its business. All activities of Licensee undertaken in connection with Licensee’s use of the Parking Places for the purpose of parking vehicles associated with conducting its business shall be performed in accordance with all applicable federal, state, and local laws. The use of the Property and the Parking Places shall neither create or vest in Licensee any ownership or leasehold interest in the Property.

Section 3. Term. The term of this Agreement shall commence on its Effective Date and end on June 30, 2023, unless earlier terminated as may be provided for herein.

Section 4. License Fee. Licensee shall pay a fee of One Thousand Five Hundred Dollars ($1,500.00) (the "License Fee") per month payable in advance each month.

Section 5. Security Deposit. Upon execution of this License, in addition to the License Fee provided above, Licensee shall pay to and deposit with Licensor the sum of Five Thousand Dollars ($5,000.00) (the "Security Deposit"), as security for the full and faithful performance of every provision of this License to be performed by Licensee. In the event of a default under the Redlands Regular Meeting 06-07-2022 325 of 1593
License Agreement, Licensor may use, apply or retain all or any part of the Security Deposit for the payment of any sums due under the License, or for the payment of any other amount which Licensor may spend or become obligated to spend by reason of Licensee’s default, or to compensate Licensor for any other loss or damage which Licensor may suffer by reason of Licensee’s default. If Licensee fully and faithfully performs every provision of this License to be performed by it and surrenders the Parking Places to Landlord as required by this License, Licensor shall return the Security Deposit or any balance thereof to Licensee at the expiration of the License Term. Nothing contained in this provision shall in any way diminish or be construed as waiving any of Licensor’s other remedies otherwise set forth in this License, or by law or equity.

Section 6. Condition of Parking Places. Licensor shall deliver and Licensee accepts the Parking Places in its “AS-IS” condition. Licensee shall return the Parking Places to the Licensor in their original condition as of the Commencement Date, reasonable wear and tear excepted and in clean condition with no trash or other debris of any kind or nature. Licensee agrees to be liable for and to reimburse Licensor for any cleaning or repair costs associated with Licensee’s failure to return the Parking Places in the condition stated herein.

Section 7. Inspection. Licensor and Licensor's agents and representatives shall have the right to inspect the Parking Places at any reasonable time (unless in the reasonable opinion of Licensor an emergency exists, in which event Licensor shall have immediate access), for the purpose of inspecting same or for the purpose of making any repairs Licensor considers necessary or desirable.

Section 8. Termination. This Agreement may be terminated by Licensor, for any reason and in its sole discretion, upon thirty (30) days prior written notice to Licensee; provided, however, in the event Licensor determines that the public health, safety, or welfare is jeopardized, or that Licensee is in material breach of this Agreement, Licensor in its sole discretion may provide written notice to Licensee to immediately suspend Licensee’s performance of its obligations under this Agreement, or terminate this Agreement.

Section 9. Notice. Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY LICENSEE
City Clerk Donald Pierce, Area Development Director
City of Redlands Avis Budget Car Rental, LLC.
35 Cajon Street 1611 W. Vista Way
PO Box 3005 (mailing) Vista, CA 92083
Redlands, CA 92373 [email protected]
[email protected] 650-270-4069
909-798-7631
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Section. 10. Property Loss and Damage.

A. Neither Licensor nor its agents, employees, successors or assigns shall be liable to Licensee or any other person or entity for any injury or damage to persons or property resulting from any reason whatsoever during Licensee’s occupation or use of the Parking Places including, without limitation, fire, explosion, leakage, breakage, noise, dampness, gas, electricity, water, rain or snow into or from any part of the Property including but not limited to, drains, pipes, duct work, street, concourse, subsurface, or from any other place or by any other similar or dissimilar cause of whatsoever nature, unless caused by or due to the negligence or willful misconduct of Licensor, its agents or employees.

B. Neither Licensor nor its agents, employees, successors or assignees shall be liable to Licensee for any damage or injury to any person or property resulting from any reason whatsoever during Licensee’s occupation or use of the Parking Places including, but not limited to, misuse or abuse of all or any portion of the Parking Places or from any other cause whatsoever on the Parking Places unless such damage, injury, use, misuse, or abuse is caused by the negligence or willful misconduct Licensor, its agents or employees.

C. Licensee shall indemnify, defend and hold Licensor, its agents, employees, successors and assigns harmless, including reasonable attorneys’ fees and costs, from and against any and all claims, actions, damages, liability and expense resulting from any reason whatsoever during Licensee’s occupation or use of the Parking Places including, but not limited to, loss of life, personal injury, bodily injury and/or damage to property arising from or out the occupancy or use by Licensee of the Parking Places or any part thereof, or occasioned wholly or in part by any act or omission of Licensee, its agents, contractors, employees, invitees, licensees, or concessionaires, which includes but is not limited to, any liability, cost or expense from any breach, violation or nonperformance by Licensee, its agents, contractors, employees, invitees, lessees or concessionaires of any covenant or provisions of this License. In the event that Licensor, its agents, employees, successors or assigns shall be made a party to any litigation commenced by or against Licensee or otherwise, then Licensee shall indemnify, protect, hold harmless and, at Licensor’s option, defend Licensor, and shall pay all actual and reasonable costs, expenses and reasonable attorney' s fees incurred or paid by Licensor, its agents, employees, successors or assigns in connection with attorney’s fees incurred or paid by Licensor in connection with such litigation. Licensee shall also pay all actual and reasonable costs, expenses, and reasonable attorney’s fees that may be incurred or paid by Licensor in enforcing the covenants and agreements in this License.

Section 11. Insurance. Insurance required by this Agreement shall be maintained by Licensee throughout the term of this License. Licensee shall not perform any work on the Property unless and until the required insurance listed below is obtained by Licensee. Licensee shall provide City with certificates of insurance and endorsements evidencing such insurance prior to Licensee’s entry onto the Properties. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

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A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Licensee is self-insured or exempt from the workers’ compensation laws of the State of California. Licensee shall provide City with Exhibit “B,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference.

B. Licensee shall secure and maintain comprehensive general liability insurance with carriers acceptable to City. Minimum coverage of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Licensee shall secure and maintain business auto liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Licensee owned vehicles used in connection with Licensee’s provision of the Services, hired and non-owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

Section 12. Requirements of Law: Fire Insurance.

A. Licensee, at its sole expense, shall comply with all laws, orders and regulations or other requirements of federal, state, county and municipal authorities, and with any direction of any public officer or officers with respect to the Licensee’s use or occupation of the Parking Places.

B. Licensee shall not do or permit to be done any act or thing upon the Parking Places, which will invalidate or be in conflict with fire insurance policies covering the Property and shall not do or permit to be done any act or thing upon the Parking Places which shall or might subject Licensor to any liability or responsibility for injury to any person or persons or to the Property by reason of any business or operation carried on upon the Parking Places or for any other reason; and Licensee, at its expense, shall comply with all rules, orders, regulations or requirements of the applicable governmental authority directly related to Licensee’s use or occupation of the Parking Places. Licensee shall not bring or permit to be brought or kept in or on the Parking Places, any flammable, combustible or explosive fluid, material, chemical or substance.

C. Notwithstanding any other provisions of this License to the contrary, no Hazardous Substances shall be brought onto or stored on the Parking Places without Licensor’s prior written consent which may be withheld in the Licensor’s discretion. “Hazardous Substances” shall mean any material or substance that, by its nature or use is now or hereafter defined or classified as hazardous, toxic, a pollutant or contaminant under any applicable federal, state or local law or regulation.

Section 13. Liens. If, because of any act or omission of Licensee, any lien, charge or order for the payment of money shall be filed against any portion of the Property, Licensee, at its own cost and expense shall cause the same to be discharged of record or bonded against within ten (10) days of the filing thereof unless Licensee shall contest the validity of such lien by appropriate legal proceedings diligently conducted in good faith and without expense to Licensor; and Redlands Regular Meeting 06-07-2022 328 of 1593
Licensee shall indemnify and save harmless Licensor against and from all costs, liabilities, suits, penalties, claims and demands, including attorneys' fees, on account thereof. If Licensee shall fail to cause such liens to be discharged of record or bonded against within the aforesaid ten (10) day period or shall fail to satisfy such liens within ten (10) days after any judgment in favor of such lien-holders from which no further appeal might be taken, then Licensor shall have the right to cause the same to be discharged, and Licensee shall be liable for the entire cost of obtaining such discharge, plus attorneys’ fees and costs and plus interest on such amounts at the rate of eighteen percent (18%) per annum.

Section 14. Indemnification of Licensor. Licensee, and any subcontractors or agents of Licensee performing sports court resurfacing and mural application work on the Properties for Licensee in connection with this Agreement, shall defend, indemnify and hold Licensor free and harmless from and against all liability, loss, damage, costs or expenses (including attorneys’ fees and court costs) arising from, or as the result of, the death of any person or any personal injury, accident, claim, loss or damage whatsoever caused to any person or to the property of any person, or any responsibility or liability resulting from or in any way connected with Licensee’s entry onto the Properties, and/or resurfacing of and mural application to the Courts. Licensee shall be responsible for ensuring its subcontractors’ and agents’, if any, compliance with the requirements of Section 11. Section 11, and the obligations described herein, shall survive the expiration and/or any earlier termination of the Agreement.

Section 15. Assignment. The license granted by this Agreement is personal to Licensee.

Licensee shall not assign, sublet or transfer its rights under this Agreement except upon the prior written consent of Licensor, which may be granted or withheld in Licensor’s sole discretion. Any assignment, sublet or transfer or attempted assignment, sublet or transfer of the license granted by this Agreement without the prior written consent of Licensor may, in the sole discretion of Licensor, result in the immediate termination of this Agreement.

Section 16. Entire Agreement/Amendment. The making, execution and delivery of this Agreement by Licensee has not been induced by any representations, statements, warranties or agreements other than those herein expressed. This Agreement embodies the entire agreement and understanding of the Parties, and there are no other agreements or understandings, written or oral, in effect between the Parties relating to the grant of this license. This Agreement may be amended or modified only by a written instrument signed by the Parties.

Section 17. Partial Invalidity. If any section of this License or any part of any section herein shall be held unlawful, invalid or unenforceable, that part shall be deemed deleted and without prejudice to the lawfulness, validity and enforceability of the remaining sections and parts thereof.

Section 18. Choice of Law. This License shall be governed by and construed in accordance with laws of the State of California.

A. Authority. The parties hereto represent and warrant that they have the authority and all requisite approvals to enter into this License. This License shall be binding upon and inure to the benefit of the pa1ties hereto and their legal representatives, successors and assigns.

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B. No Recording. Licensee agrees not to record this License or any memorandum or short form thereof. Any such recording shall constitute a default by Licensee under this License, whereupon Licensor shall be entitled to retain all portions of the License Fee which have been paid and terminate this License.

Section 16. Attorneys’ Fees. In the event any action is commenced to enforce or interpret the terms or provisions of this Agreement, the prevailing Party in any such action, in addition to any costs and other relief granted, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF REDLANDS AVIS BUDGET CAR RENTAL, LLC
_________________________________ _____________________________ By: Paul T. Barich, Mayor By: Donald Pierce,
Area Development Director
ATTEST:
_________________________________
Jeanne Donaldson, City Clerk
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EXHIBIT “A”
Depiction of the Parking Places
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EXHIBIT "B"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

AVIS BUDGET RENTAL CAR, LLC

By: Date: ___________________
Donald Pierce,
Area Development Director
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City Council/Successor Agency Meeting I. 19.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a request for the serving and consumption of alcoholic beverages at Sylvan Park for the White/Gonzales wedding to be held on October 15, 2022, and determine that approval of the request is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman) MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of the request for the consumption of alcoholic beverages within a city park during the White/Gonzales wedding is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move to approve the request for the consumption of alcoholic beverages at the White/Gonzales wedding to be held on October 15, 2022.

2. RECOMMENDATION:

Staff recommends City Council determine that approval of the request for the serving and consumption of alcoholic beverages at Sylvan Park is exempt from further environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act and approve the consumption of alcoholic beverages at Sylvan Park for the White/Gonzales wedding to be held on October 15, 2022.

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DISCUSSION:

Alyssa White (Applicant) is hosting a party to celebrate her wedding ceremony on October 15, 2022. The Applicant has reserved Sylvan Park and is requesting permission to serve beer, wine, and champagne as a courtesy to her party guests. Serving alcohol at the event is scheduled to end no later than 9:00 p.m.

The Redlands Municipal Code includes provisions that allow for the reservation of public areas by private parties. Staff’s approval authority for the consumption of alcoholic beverages is limited to only enclosed public spaces in public parks as defined by Resolution No. 7559. Therefore, City Council approval is required for the request for the sale and consumption of alcohol.

The Applicant has provided the City with certificates of insurance for public liability insurance to protect against loss from liability for damages on account of bodily injury and property damage arising from the applicant’s activity. Such insurance shall include not less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate of comprehensive general liability insurance, including bodily injury and property damage coverage, together with such other additional coverage as the City’s Risk Manager may determine to be prudent. Insurance coverage shall be obtained prior to the event and maintained for the duration of the applicant’s activity.

The proposed project is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15061(b)(3). Section 15061(b)(3), referred to as the “common sense,” applies to those activities where it is seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Approval of the project authorizes the consumption of alcoholic beverages within an existing park upon City property and will not result in any physical change to the environment.

ALTERNATIVES:

The City Council may deny the request.

STRATEGIC PLAN:

Not applicable.

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SUBMITTED BY:

Chris Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Daniel J. McHugh, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Christopher R. Catren, Police Chief
PREPARED BY:

Larry Alms, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2022-23
Discussion:

There is no fiscal impact related to the approval of the request to serve alcohol.

The park reservation fee revenue of $251.00 will be applied to the Parks Division Fund (101303).

Attachments
A. Authorization to Serve Alcohol
Redlands Regular Meeting 06-07-2022 335 of 1593
Redlands Regular Meeting 06-07-2022 336 of 1593
City Council/Successor Agency Meeting J. 1.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action relating to a new City logo (Mayor Barich)
DISCUSSION:

At the request of Mayor Barich, this item has been added to the agenda to allow City Council discussion and possible action relating to a new City logo.

Attachments
New City Logo
Redlands Regular Meeting 06-07-2022 337 of 1593
Redlands Regular Meeting 06-07-2022 338 of 1593
City Council/Successor Agency Meeting J. 2.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action relating to the formation of, and appointments to, a City Council Ad Hoc subcommittee to provide input on the re-opening of Market Night (Mayor Pro Tem Tejeda) MOTION:

I move to approve the formation of an Ad Hoc Market Night Subcommittee which will automatically dissolve without further action by this City Council upon the Council's approval of the re-opening of Market Night; and

1. I move to appoint ___________________ and _____________________ to serve on the Market Night Subcommittee.

2. RECOMMENDATION:

It is recommended by Mayor Pro Tem Tejeda that the City Council consider the formation of, and appointments to, an Ad Hoc Market Night Subcommittee.

DISCUSSION:

At their April meeting, the Parks and Recreation Commission formed a subcommittee to discuss the re-opening of Market Night.

On May 12, the subcommittee recommended that Market Night be reintroduced with some modifications. Those modifications include initially holding Market Night bi-weekly rather than weekly, and changing the size/street span to extend from Orange Street to 7th Street instead of to 9th Street. These modifications are to address limited staffing levels within the Police Department as well as provide a transition back to full operations.

The Parks Commission approved the recommendation to the City Council that it be opened with these modifications.

Redlands Regular Meeting 06-07-2022 339 of 1593
The Market Night Subcommittee is an Ad Hoc committee that would be exempt from the Ralph M. Brown Act due to the limited scope of its tasks and duration in providing input on the re-opening of Market Night, and would automatically dissolve upon completion of those tasks.

SUBMITTED BY:

Jennifer Macias, Management Analyst
REVIEWED BY:

Charles M. Duggan Jr., City Manager
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Chris Boatman, Assistant City Manager
Christopher R. Catren, Police Chief
Redlands Regular Meeting 06-07-2022 340 of 1593
City Council/Successor Agency Meeting J. 3.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Discussion and possible action to approve the use of City facilities to hold monthly meetings regarding sustainability policies (Council Member Davis)
DISCUSSION:

At the request of Council Member Davis, this item has been added to the agenda to allow City Council discussion and possible action to approve the use of City facilities to hold monthly meetings regarding sustainability policies .

Redlands Regular Meeting 06-07-2022 341 of 1593
City Council/Successor Agency Meeting J. 4.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Presentation by Accelerate Neighborhood Climate Action on the work the organization is doing within the City of Redlands in relation to the effects of climate change (Mayor Pro Tem Tejeda) DISCUSSION:

For this evening's City Council meeting Erin Sanborn, Director of Sustainable Education and Associate Director of Community Service Learning at the University of Redlands, will be presenting on behalf of Accelerate Neighborhood Climate Action about the work the organization is doing within the City of Redlands in relation to the effects of climate change.

Attachments
ANCA Presentation
Redlands Regular Meeting 06-07-2022 342 of 1593
ANCA Climate Series Review
Redlands City Council Meeting
June 7, 2022
Erin Sanborn, Director of Sustainable Education &
Associate Director of Community Service Learning
University of Redlands
Redlands Regular Meeting 06-07-2022 343 of 1593
Climate Action Series #5
Redlands Regular Meeting 06-07-2022 344 of 1593
Food and Climate Disruption
 With the acceleration of climate
change, important bread baskets
around the world are
threatened by droughts, heat,
flooding, sea rise, and soil
depletion, including our own San
Joaquin Valley
 At the same time arable land is
being greatly reduced, the world
population is rapidly growing.

Redlands Regular Meeting 06-07-2022 345 of 1593
Local Food System in the
Redlands Community
 The vulnerability of the global
food system makes it critical to
have a strong local food system.
 A local food system includes the
growers, the processors, the
transporters, the sellers, the
consumers and the managers of
food waste.
 In Redlands, we have some
components, but not all, and all
components need to be
strengthened
Redlands Regular Meeting 06-07-2022 346 of 1593
How we can strengthen our
local food system
 Practical actions include, creating more
neighborhood community gardens,
encouraging backyard gardening (instead
of in WWII where everyone had a Victory
Garden, we could have Resilience
Gardens!).
 Increasing support for local growers by
supporting CSAs (neighbors could share),
buying at Farmers Markets, etc.
 Encouraging composting at the
neighborhood level.

Redlands Regular Meeting 06-07-2022 347 of 1593
Why CSL is invested in ANCA
 Great example of
community
engagement
 Aligns with the
mission of
Treestock and
SURF
 We can provide
resources such as
faculty, facilities,
programs and
student support
Redlands Regular Meeting 06-07-2022 348 of 1593
City Council/Successor Agency Meeting K. 1.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a determination of exemption pursuant to Sections 15378(b)(5), 15308 and 15061(b)(3) of the California
Environmental Quality Act Guidelines; and consideration of Urgency Ordinance No. 2928 establishing a temporary 45-day moratorium on certain new development projects for properties located within the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan that are identified on the list of housing sites contained in the City’s 2021-2029 Housing Element (6th Cycle Housing Element) (Development Services Director Desatnik)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

Mayor requests the City Clerk to read the title of Urgency Ordinance No. 2928:

“I move to waive further reading of Urgency Ordinance No. 2928 and to adopt Urgency Ordinance No. 2928 and further find that the Urgency Ordinance is exempt pursuant to Sections 15378(b)(5), 15308 and 15061(b)(3) of the California Environmental Quality Act Guidelines.” RECOMMENDATION:

Staff recommends that City Council adopt Urgency Ordinance No. 2928 and find that the Urgency Ordinance is exempt pursuant to Sections 15378(b)(5), 15308 and 15061(b)(3) of the California Environmental Quality Act Guidelines.

Redlands Regular Meeting 06-07-2022 349 of 1593
DISCUSSION:

A) BACKGROUND
The City of Redlands has prepared and adopted the 2021-2029 Housing Element, which is part of the City’s General Plan. The Housing Element is a required element of the General Plan that provides policies, programs, and actions to achieve the City’s housing goals. The City’s Housing Element must clearly demonstrate that the City of Redlands has sufficient land zoned to accommodate the required number of housing units for each income category identified in the Regional Housing Needs Assessment (RHNA). The City’s Housing Element will cover an eight-year planning period from 2021 to 2029, and will perform the following functions:

Analyze the City’s demographics, economics, and housing supply; Analyze housing constraints and resources;
Evaluate sites appropriate for potential housing; and
Develop housing goals, objectives, polices, and programs.

Based on the number of future housing units allocated to the City under RHNA, the City must then plan accordingly to provide a sufficient amount of land zoned to accommodate the jurisdiction’s allotment for the next eight-year period. The City’s Housing Element Update project team has developed the list of RHNA inventory sites and created a Housing Sites Inventory Map (link here) that shows how the City can allocate the required number of RHNA units for each income category. The Housing Element requires certification by the California Department of Housing & Community Development (HCD).

For the planning period of 2021-2029 (current RHNA cycle), the Southern California Association of Governments (SCAG) has provided a total of 3,516 housing units as the City’s RHNA allocation. In reviewing local Housing Elements for consideration and certification, HCD emphasized the realistic development potential of each RHNA site such as the zoning designation and surrounding uses.

Based on input received from the community outreach efforts during preparation of the Housing Element Update, the East Valley Corridor Specific Plan (EVCSP) area was identified as one of the most suitable areas for future housing development in the City, given the past developments of other housing projects in the same area within Redlands as well as in neighboring Loma Linda. The area of the EVCSP consists of 15 parcels (see Attachment A) and are located within the “Commercial Industrial (EV/IC) District” of the EVCSP. These properties are generally located south of Citrus Avenue (between New Jersey Street and Alabama Street) on the northerly side of Orange Avenue as shown in Redlands Regular Meeting 06-07-2022 350 of 1593
Attachment A.

The uses immediately surrounding these parcels include vacant lots and a storm water channel to the north (and commercial and industrial uses more than 200 feet to the north on the opposite side of the storm water channel), vacant lots and single-family residential neighborhoods to the west (within the City of Loma Linda), multifamily development (condominiums and apartments) to the southeast, light industrial uses to the east, and multifamily residential developments and a neighborhood shopping center with Stater Bros. to the south.

Most of the parcels identified on the Housing Sites Map (link here) are currently vacant, and six (6) are developed with citrus trees or a single-family residence.

Some of the parcels that have a single-family residence also have a commercial component in the rear yards. All of the identified parcels are near schools, parks, grocery stores, health care services, and other neighborhood services.

A critical housing shortage has become a statewide and regional concern.

California is currently experiencing a housing supply crisis, with housing demand exceeding supply. This lack of housing supply in California has resulted in dramatically increasing housing costs across the State and an increased risk that households will be unable to find available and affordable housing. As such, the City’s ability to identify potential housing sites within the Industrial land use and/or zoning district(s) to be rezoned to residential development as a permitted land use and at a density sufficient to comply with State requirements and consistent with the City’s adopted Housing Element is a matter of critical and immediate local concern. The City’s ability to identify sufficient land area with appropriate zoning to accommodate new housing for all persons at all income levels and to help reduce the risk of housing displacement is a matter of public health, safety, and general welfare.

The sites that are subject to the proposed moratorium will assist the City in providing sufficient land to meet the City’s required number and density of housing units as required by the State and to facilitate the development of sufficient local housing to alleviate the regional and statewide housing crisis. The sites identified will need to be rezoned for residential development as the primary use, and at a density sufficient to comply with State requirements for different household income categories. Furthermore, the Department of Housing & Community Development (HCD) can impose severe penalties on a local jurisdiction that fails to provide the appropriate zoning for the RHNA sites that would be used for housing development.

Therefore, staff is proposing a temporary moratorium on the limited number of industrial properties within the EV/IC District that are identified in the City’s RHNA housing inventory, as shown on the list in the proposed Urgency Ordinance (see Attachment B). The exceptions are multi-family housing development in the Low and Very-Low Income density category (minimum 30 Redlands Regular Meeting 06-07-2022 351 of 1593
du/acre) and Moderate-Income density category (12 du/acre to 30 du/acre) at locations consistent with the 2021-2029 Housing Element.

Per Government Code Section 65858, the City Council may adopt as an Urgency Ordinance placing a moratorium on any uses that may be in conflict with a contemplated general plan, specific plan, or zoning proposal that the legislative body, planning commission, or the planning department is considering or studying or intends to study within a reasonable time.

B) ANALYSIS
Some of the potential housing sites are currently located within the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan (see Attachment A), which is intended for a wide range of industrial and services related uses and prohibits the development of residential development. Some or all of the identified potential housing sites may need to undergo a zone change (and possibly Specific Plan Amendment in the case of the EVCSP) to permit future housing. Staff needs additional time to implement the Zone Change and possibly General Plan Amendment for the sites that have been identified as future housing sites.

To protect the City’s ability to comply with State law and complete its new 2021-2029 Housing Element in accordance with HCD’s requirements, and to facilitate the development of sufficient local housing to alleviate the regional and statewide housing crisis, City staff is proposing a temporary moratorium on certain developments in order to ensure that the sites identified are not developed with uses that would be incompatible with housing (such as industrial warehouses). To address these concerns, staff is proposing a moratorium on certain new development projects for properties located within the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan that are identified on the list of housing sites pursuant to Government Code Section 65858. The moratorium may be extended up to an additional ten months and fifteen days (for a total period of up to two years) in accordance with Government Code Section 65858. The temporary moratorium will allow staff time to thoroughly study these sites.

Proposed Moratorium
The proposed moratorium will allow staff additional time for the following:

Allow staff with additional time to re-zone properties from an Industrial zoning to a different (Residential) zoning designation to accommodate future housing.

Examine if certain properties will need to change its land use designation under the General Plan to permit residential land uses (i.e., from Industrial to Residential for consistency with zoning as required by existing State law).

Study the surrounding land uses and other characteristics of properties Redlands Regular Meeting 06-07-2022 352 of 1593
Study the surrounding land uses and other characteristics of properties identified on the list of potential future housing sites.

Study the process by which future housing projects (including lower-income housing, affordable housing, projects with a State density bonus, and/or market rate housing projects) may be subject to what level of discretionary review.

The moratorium, if adopted, will place an interim prohibition of land use approvals and/or buildings permit issuance for the properties identified in Exhibit A. Therefore, this moratorium is necessary to discourage commercial and/or industrial types of development in this area and to protect the sites identified as future housing sites.

Urgency Ordinance
Pursuant to California Government Code Section 65858, the Urgency Ordinance shall require a four-fifths (4/5) vote of the City Council for adoption, and would be valid for 45 days from the date of adoption (until July 22, 2022). Prior to the expiration date, the City Council may extend the Urgency Ordinance and will require a public notice and public hearing with a 4/5 vote for an additional extension of ten months and fourteen days (or a maximum period of two years, if necessary).

Environmental Review
Adoption of this Urgency Ordinance is exempt from environmental review in accordance with the California Environmental Quality Act (CEQA) pursuant to Sections 15378(b)(5), 15308 and 15061(b)(3) in that the proposal will not in a direct or reasonably foreseeable indirect physical change in the environment nor have a significant impact on the environment.

ALTERNATIVES:

The City Council can continue the proposal and direct staff to address any further issues.

STRATEGIC PLAN:

Priority A: Quality of Life. Ensure Redlands continues to be a vibrant community that honors its heritage and provides a broad range of opportunities to live, work and play. Strategic Objective 2, Economic Vitality: Implement policies and programs to expand the City’s affordable housing opportunities.

Redlands Regular Meeting 06-07-2022 353 of 1593
SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Brian Foote, City Planner/Planning Manager
Fiscal Impact
Fiscal Year: 21-22
Appropriation Required Y/N: No
Discussion:

There is no fiscal impact related to this item.

Attachments
Attachment A: Location Map & Aerial Photo
Attachment B: Zone Map
Attachment C: Urgency Ordinance No. 2928
Redlands Regular Meeting 06-07-2022 354 of 1593

CROCUS ST

IOWA ST

SUNFLOWER ST

HYACINTH AVE LUPINE ST

GOLDENROD AVE

SIRIANNI CT STORAGE CT

ORANGE AVE

HOWARD PL

NEVADA ST

AL ABAMA ST

CITRUS AVE STATE ST
029216507
029216509
029216730
029216505
029216508
029216517
029216702
029216729
029216707
029216506
029220120
029216303
029216302
029216728
029216516
0 250 500
Feet
Exhibit A:
wo1747EVCSpecificPlan August 05, 2021 O
Rezone Parcels
Parcels Parcels Subject to Interim Prohibition/Moratorium proposed with Ordinance No. 2928
Redlands Regular Meeting 06-07-2022 355 of 1593
EV/PI
EV/AP
R-2-2000
EV/PI
EV/AP
EV/AP
EV2500RM
EV/IC
SP58
A-P-C
EV/IC
EV/IC
E
I-P
EV/CG
EV3000RM
IC
FP-1
SP39
R-3
EV/IC
C-M
R-2-2000
EV2500RM
A-1
EV2500RM
EV/IC
M-1
EV/CG
EV/PI
SP26
EV/CG
A-P
EV/IC
EV/IC
M-P
EV/AP
EV/IC
C-M
A-1
EV/AP
EV/IC
EV/IC
FP
M-2
A-1
EV/IC
I-P
M-2
FP
FP-1
EV/CG
A-P
R-2
M-P
EV/IC
A-1
I-P
EV/IC
EV/IC
R-2-2000
EV3000RM
R-E
R-2
R-2
A-1
SP56
FP-1
R-2-2000
SP57
EV/CG
EV3000RM
R-2
M-1
R-2-2000
EV/IC
I-P

BARTON RD

ALABAMA ST

W REDLANDS BLVD

TENNESSEE ST
N
EVADA
S
T

LUPINE ST

HYACINTH AVE

W PARK AVE

STORAGE CT

VERNA CT

FINO CT

SIRIANNI CT

PINE AVE

DALTON CT

HOWARD PL

PARKER CT
PR
CI E S
T

ESSEX CT

MILBURN AVE

MEYER ST

EUREKA ST

MISSOURI CT

BUSINESS CENTER CT

CALVARY CIR

AMIGOS DR

CITRUS AVE

IOWA ST

KANSAS ST

NEW JERSEY ST

ORANGE AVE

W CITRUS AVE

W PARK AVE

W STATE ST
Zone Map
OneStop.mxd
0 420 840
Feet
Scale
This map was produced by the City of Redlands,
Geographic Information System.

The City of Redlands assumes no warranty or
legal responsibility for the information contained
on this map.

The data used to generate this map is dynamic
in nature, therefore the information shown may
or may not be the most current.

May 25, 2022
.

CITY OF

LOMA LINDA

SUBJECT PROPERTIES
Redlands Regular Meeting 06-07-2022 356 of 1593
URGENCY ORDINANCE NO. 2928

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REDLANDS PURSUANT TO GOVERNMENT CODE SECTION 65858
ADOPTING A TEMPORARY 45-DAY MORATORIUM ON CERTAIN NEW

DEVELOPMENT PROJECTS FOR PROPERTIES LOCATED WITHIN THE

COMMERCIAL INDUSTRIAL (EV/IC) DISTRICT OF THE EAST VALLEY

CORRIDOR SPECIFIC PLAN THAT ARE IDENTIFIED ON THE LIST OF

POTENTIAL HOUSING SITES PREPARED IN CONJUNCTION WITH THE CITY’S 2021-2029 HOUSING ELEMENT (6TH CYCLE HOUSING ELEMENT UPDATE).

THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

Section 1. Purpose and Urgency Findings.

A. The City of Redlands has prepared and adopted an update to its Housing Element (a part of the City’s General Plan) known as the 6th Cycle Housing Element Update. This is the statewide effort by many cities and counties as mandated by the California Department of Housing & Community Development (HCD). Through this statewide process, HCD, through regional agencies such as the Southern California Association of Governments, allocates a specified number of new housing units to each jurisdiction, and the jurisdiction must then plan accordingly and provide a sufficient amount of land zone properly to accommodate the jurisdiction’s allotment. This process occurs during a Housing Element Update cycle every eight years. Furthermore, HCD specifies time limits within which a Housing Element Update cycle must be completed, and provides penalties for jurisdictions that do not complete their Housing Element Update within the State’s deadlines.

B. The City of Redlands has prepared and adopted its Housing Element(6th Cycle Housing Element Update) and, in so doing, has prepared a housing inventory and map for future potential housing sites throughout the City with sufficient acreage to accommodate the City’s required number and density of housing units (known as the Regional Housing Needs Assessment or “RHNA” number). Some of the identified potential housing sites are within an Industrial land use and/or zoning district(s) and will require rezoning to authorize residential development as a permitted land use and at a density sufficient to comply with State requirements.

C. A critical housing shortage is a statewide and regional concern. California is currently experiencing a housing supply crisis, with housing demand exceeding supply. This lack of housing supply in California has resulted in dramatically increasing housing costs across the State and an increased risk that households will be unable to find available and affordable housing. As such, the City’s ability to identify potential local housing sites within the Industrial land use and/or zoning district(s) in the City to be rezoned to residential development as a permitted land use and at a density sufficient to comply with State requirements and consistent with the City’s adopted Housing Element is a matter of critical and immediate local concern. The Redlands Regular Meeting 06-07-2022 357 of 1593
City’s ability to identify sufficient land area with appropriate zoning to accommodate new housing for all persons at all income levels is a matter of public health, safety, and general welfare.

D. To protect the City’s ability to comply with State law and implement its 2021- 2029 Housing Element in accordance with HCD content requirements as well as time limits, and in order to facilitate the development of sufficient local housing to alleviate the regional and statewide housing crisis, City staff needs time to re-zone certain properties from an Industrial zoning to a different (Residential) zoning designation to accommodate future housing, to study if certain properties will need to change its land use designation under the General Plan to permit residential land uses (i.e., from Industrial to Residential for consistency with zoning as required by existing State law), to study the surrounding land uses and other characteristics of properties identified on the list of future housing sites, and study the process by which future housing projects (including lower-income housing, affordable housing, projects with a State density bonus, and/or market rate housing projects) may be subject to discretionary review and at what level.

E. The City has the police power, pursuant to Article XI, section 7 of the California Constitution, to make and enforce ordinances to regulate the use of land within its jurisdictional boundaries, to the extent such regulations are not in conflict with the general laws of the State of California.

F. Government Code Section 65858 expressly authorizes the City Council, in order to protect public health, safety, and welfare, to adopt an interim urgency ordinance prohibiting a use that is in conflict with a contemplated general plan, specific plan, or zoning proposal that the legislative body, planning commission, or the planning department is considering or studying or intends to study within a reasonable time, provided that the urgency ordinance shall require a four-fifths (4/5) vote of the legislative body for adoption, and shall be of no further force and effect 45 days from its date of adoption, unless duly extended.

Section 2. Interim Prohibition.

A. In accordance with the authority granted to the City under Government Code Section 65858 and pursuant to the findings stated herein, for a period of forty-five (45) days from the date of adoption of this urgency ordinance, no land use approvals and building permits for new construction may be approved or issued on properties located within the Commercial Industrial (EV/IC) district of the East Valley Corridor Specific Plan identified in Exhibit A, except for multi-family housing developments in the Low and Very-Low Income density category (minimum density 30 du/ac) and Moderate-Income density category (density between 12 du/ac to 30 du/ac) at locations consistent with the City of Redlands 2021-2029 Housing Element.

B. Any projects which have received full entitlements, including all necessary CEQA approvals, for new construction on properties located within the Commercial Industrial (EV/IC) district of the East Valley Corridor Specific Plan identified in Exhibit A, except for multi-family housing developments in the Low and Very-Low Income density category (minimum density 30 du/ac) and Moderate-Income density category (density between 12 du/ac Redlands Regular Meeting 06-07-2022 358 of 1593
to 30 du/ac), at locations consistent with the City of Redlands 2021-2029 Housing Element prior to the effective date of this urgency ordinance, and that have commenced substantial construction or incurred expenses in connection with such construction, and for which all applicable appeal periods have run, shall be considered exempt from application of this urgency ordinance.

C. Based on the findings set forth herein, no land use approval or building permit may be issued or approved for any new development including warehouse/distribution facilities or other commercial/industrial land uses on properties within the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan that have been identified as housing sites to meet the requirements of the Regional Housing Needs Assessment (2021-2029 Housing Element) for the effective period of this urgency ordinance.

Section 3. Urgency Findings.

A. Based on the findings herein, this urgency ordinance is adopted pursuant to California Government Code section 65858 to address a current and ongoing threat to the public health, safety, and welfare. There is a critical housing shortage regionally and statewide with the demand for housing exceeding supply. This lack of housing supply in California has resulted in dramatically increasing housing costs across the State and makes difficult the ability of households to find available and affordable housing. As such, it is of critical importance that the City take the necessary actions to rezone Industrial land use and/or zoning district(s) in the City for residential development as a permitted land use and at a density sufficient to facilitate the development of local housing to alleviate the regional and statewide housing crisis and comply with State requirements and the City’s adopted Housing Element.

B. For these reasons, the City Council has determined that granting land use approvals or building permits for new commercial or industrial developments including warehouse/distribution facilities on properties within the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan in the City of Redlands that have been identified on the list of housing sites to meet the requirements of the Regional Housing Needs Assessment (in conjunction with the 6th Cycle Housing Element to update the City’s mandatory Housing Element of the General Plan) would result in a threat to the public health, safety, and welfare.

Section 4. Written Report. Pursuant to Government Code Section 65858, staff must prepare for consideration and issuance by the City Council a written report describing measures taken to address the condition which led to the adoption of this urgency ordinance. The report will be provided to the City Council so that it may be considered and issued no later than ten (10) days prior to the expiration of this urgency ordinance.

Section 5. Effective Period. In accordance with California Government Code section 65858, this ordinance shall be in full force and effect for a period of forty-five (45) days from the date of its adoption. This period may be extended by the City Council in accordance with the provisions of California Government Code section 65858.

Section 6. Conflicting Laws.For the term of this urgency ordinance, as set forth in Section 5 above, the provisions of this urgency ordinance shall govern over any conflicting provisions of any other City code, ordinance, resolution, or policy.

Redlands Regular Meeting 06-07-2022 359 of 1593
Section 7. California Environmental Quality Act. The City Council has reviewed the matter, and based upon facts and information contained in the staff report, administrative record, written and oral testimony, hereby finds as follows:

A. Pursuant to Section 15378(b)(5) of the California Environmental Quality Act (CEQA), this urgency ordinance is an organizational or administrative activity of the City that will not result in direct or indirect physical changes in the environment, and therefore not a project. Additionally, pursuant to CEQA Guidelines Section 15061(b)(3), this urgency ordinance is exempt from CEQA review because there is no possibility that the moratorium may have a significant effect on the environment, insofar as it prohibits granting land use approvals or building permits for new commercial or industrial developments including warehouse/distribution facilities on properties within the Commercial Industrial (EV/IC) District of the East Valley Corridor Specific Plan. Furthermore, even if the urgency ordinance is considered a project, the proposed moratorium is categorically exempt under CEQA Guidelines Section 15308, because it is clear that the moratorium will not create an environmental impact.

B. Further, as the urgency ordinance is an administrative procedure related to uses, facilities, and regulations, and given that the proposed urgency ordinance is not related to a specific project, the urgency ordinance (i) by virtue of the location of affected improvements, will not impact a sensitive environmental resource of hazardous or critical concern; (ii) will not have a cumulative impact on the environment through successive projects of the same type, in the same place, over time; (iii) does not have any unusual circumstances that will have a significant effect on the environment; (iv) does not impact a scenic highway; (v) is not located on a hazardous waste site; and (vi) will not adversely impact a historical resource. Accordingly, none of the exceptions to categorical exemptions set forth in the CEQA Guidelines, Section 15300.2, apply to this urgency ordinance.

Section 10. Enforcement. The City may enforce any provision of this urgency ordinance by mandamus, injunction, or any other appropriate civil remedy in any court of competent jurisdiction.

Section 9. Urgency Ordinance. This ordinance is an urgency ordinance pursuant to the Government Code Section 65858, and shall take effect and be enforced immediately upon adoption by four-fifths (4/5) vote of the City Council.

Section 8. Severability. If any provision of this urgency ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the urgency ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this urgency ordinance are severable.

The City Council hereby declares that it would have adopted this ordinance irrespective of the invalidity of any particular portion thereof. By enacting this urgency ordinance, the City ordains that nothing herein shall be deemed to conflict with or duplicate federal or state law, or otherwise or to license any activity that is prohibited thereunder except as mandated by such laws.

Redlands Regular Meeting 06-07-2022 360 of 1593
Section __11. Publication and Posting. The Mayor shall sign this urgency ordinance and the City Clerk shall certify to the adoption of this urgency ordinance and shall cause it, or a summary of it, to be published once in the Redlands Daily Facts, a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect in accordance with law.

_________________________________
Paul T. Barich, Mayor
ATTEST:

_____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting 06-07-2022 361 of 1593
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing urgency ordinance was duly adopted by the City Council at a regular meeting thereof held on the 7th day of June, 2022.

AYES:

NOES:

ABSENT:

ABSTAINED:

___________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting 06-07-2022 362 of 1593
EXHIBIT “A”
List and Map of Subject Properties
[Attached]
Redlands Regular Meeting 06-07-2022 363 of 1593

CROCUS ST

IOWA ST

SUNFLOWE R ST

HYACINTH AVE LUPINE ST

GOLDENROD AVE

SIRIANNI CT STORAGE CT

ORANGE AVE

HOWARD PL

NEVADA ST

ALABAMA ST

CITRUS AVE STATE ST
029216507
029216509
029216730
029216505
029216508
029216517
029216702
029216729
029216707
029216506
029220120
029216303
029216302
029216728
029216516
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Feet
Exhibit A:
wo1747EVCSpecificPlan August 02, 2021 O
Rezone Parcels
Parcels Parcels Subject to Interim Prohibition/Moratorium pursuant to City Council Ordinance No. 2928
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City Council/Successor Agency Meeting K. 2.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of a determination of exemption pursuant to Sections 15378(b)(5), 15308 and 15061(b)(3) of the California
Environmental Quality Act Guidelines; and consideration of Urgency Ordinance No. 2934 establishing a temporary 45-day moratorium on new warehouses and distribution facility
development projects within the City of Redlands (Development Services Director Desatnik)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

Mayor requests the City Clerk to read the title of Urgency Ordinance No. 2934.
"I move to waive further reading of Urgency Ordinance No. 2934 and to adopt Ugency Ordinance No. 2934 and further find that the Urgency Ordinance is exempt pursuant to Sections 15378(b)(5), 15308 and 15061(b)(3) of the California Environmental Quality.”
RECOMMENDATION:

Staff recommends that City Council adopt Urgency Ordinance No. 2934 and find that the Urgency Ordinance is exempt pursuant to Sections 15378(b)(5), 15308 and 15061(b)(3) of the California Environmental Quality.

BACKGROUND:

On February 22, 2022, the Planning Commission discussed the status of recent new development projects for warehouses and distribution facilities, and also reviewed the housing sites inventory list contained in the new 2021-2029 Housing Element. Commissioners cited concerns about the volume of large trucks and traffic impacts, greenhouse gas emissions and air quality impacts, Redlands Regular Meeting 06-07-2022 365 of 1593
trucks and traffic impacts, greenhouse gas emissions and air quality impacts, on-street parking by trucks, and potential impacts to sensitive uses such as nearby residential areas. The Commission voted unanimously to recommend that the City Council consider adopting a temporary moratorium on new warehouses and distribution facilities so that staff could study the land use and environmental impact issues in greater depth and develop potential long-term policies and solutions.

DISCUSSION:

The rapid expansion of e-commerce and consumer spending in recent years has driven demand for more warehouses, logistics facilities, and distribution facilities (referred to collectively as “warehouses”) in the Inland Empire region, including Redlands and surrounding communities. Such facilities typically include uses and activities such as freight receiving, sorting, handling, storing, warehousing, keeping inventory, freight forwarding, distribution to wholesalers and retailers, and “last mile” delivery services direct to consumers. The types of merchandise are varied and often include finished products ready for retail delivery (e.g., consumer products, goods, wares, consumables, etc.), materials or textiles, components or parts used for manufacturing or assembly of finished products, and similar items at various stages of the production process. Other merchandise or materials are simply transiting through the region, from receiving and off-loading at the ports, to their ultimate destinations to the rest of the nation.

Some of the largest local warehouses, many exceeding one million square-feet in size, are operated or otherwise associated with online retailers (e.g., Amazon, Walmart, and others) and also generate hundreds or thousands of daily vehicle trips by independent contractors using their personal or company vehicles for “last mile” direct delivery to consumers. Large warehouses often operate 24 hours daily, generate large amounts of truck trips at all hours (for maximum efficiency), and increasingly are also generating large amounts of other vehicle trips (such as personal vehicles or company vans for delivering direct to consumers).

Over the past five years, several new development projects for large warehouses and distribution facilities have been approved and constructed within the East Valley Corridor Specific Plan area (see Attachment A-1), as well as several warehouse/distribution facilities in the County unincorporated area known as the “donut hole” generally located north of Interstate 10 to the Santa Ana River and west of Interstate 210 to the City’s boundary along Mountain View Avenue (see Attachment A-2). As individual development projects, each proposal previously underwent environmental review in compliance with the California Environmental Quality Act.

Large warehouse and distribution facilities (over 25,000 square feet in gross floor area) can generate unique environmental impacts on surrounding properties and the larger community including hundreds or thousands of trips by large trucks (including tractor-trailers) at all hours throughout the day and night, greenhouse Redlands Regular Meeting 06-07-2022 366 of 1593
(including tractor-trailers) at all hours throughout the day and night, greenhouse gas emissions and air quality impacts associated with vehicle trips, noise impacts from on-site operations and off-site truck trips on City streets, and other potential impacts upon sensitive receptors such as residences, schools, daycare centers, and such other locations.

Large trucks travel on most major corridors in the City of Redlands, some of which are designated Truck Routes while others are not designated truck routes, to reach their destinations within and around Redlands. The many warehouse facilities in the unincorporated “donut hole” area is a good example of this traffic pattern; those trucks have no other routes to access the “donut hole” area other than to utilize the freeway ramps within the City of Redlands and then use some segment of Redlands’ roadways before entering the unincorporated area. The locations of five (5) freeway on/off ramps in Redlands (a total of 10 signalized intersections) that provide access to the “donut hole” area necessitate the trucks transiting on Redlands’ streets even though they may not have their ultimate destinations in Redlands. These large trucks create unique and challenging traffic issues because of their size, sheer volume of trips (which continues to increase), and increasing frequency of transiting through Redlands at all hours of the day and night. Related impacts include:

Traffic congestion and reduced level of service on City streets and at intersections;
Partial or complete obstructions to intersection operations, traffic flow, and access by emergency vehicles responding to emergency calls; Increased safety risk for smaller vehicles, bicyclists, and pedestrians; and, Weight of trucks and damage to City streets and facilities (traffic signal equipment, street lights, traffic control signs, curbs, medians, trees, etc.).

Several chapters of Title 18 (Zoning Regulations) of the Redlands Municipal Code contain the regulations and development standards for commercial and industrial districts, most of which have not been updated in many years, and some do not appear to have been updated since original adoption in 1955.

Therefore, the continued and unabated construction of new warehouse/distribution facilities may pose an immediate threat to the public health, safety, and welfare. This Urgency Ordinance is proposed so that the City Council has time to study whether the City’s zoning code’s provisions give the City sufficient tools and standards to address the land use conflicts and related issues that could be created by further approvals of large warehouse/distribution facilities in 2022 and moving forward, or whether changes to the zoning regulations are required in order to address the above-identified public health, safety, and welfare impacts.

Purpose of Moratorium
Redlands Regular Meeting 06-07-2022 367 of 1593
Purpose of Moratorium
To avoid or reduce the aforementioned adverse impacts and threats to the public health, safety, and welfare, the City Council may consider adopting, by Urgency Ordinance, a temporary moratorium on land use approvals and building permits for new warehouses and distribution facilities. This will allow the City sufficient time to study the land use and environmental impacts of such development projects, as well as allow for a deliberate approach to study and develop appropriate policies, development standards, and effective conditions of approval to mitigate the public health, safety, and welfare effects of large warehouses and distribution facilities.

The list below identifies examples of the tasks that City staff will undertake during the moratorium:

Evaluate the operating characteristics of different types and sizes of warehouses and distribution facilities to better understand land use impacts, and develop appropriate policies, development standards, and/or operating conditions that can alleviate land use conflicts or impacts.

A.

Evaluate the City’s existing zoning districts that permit warehouse and distribution facilities, identify the proximity to existing sensitive receptors and residential zones, and identify appropriate development standards and/or operating conditions for warehouse/distribution facilities to buffer nearby different land uses (such as screening or landscaping, hours of operation, air quality mitigations or design features, intensity of use, number of large truck trips per day, designated routes for large trucks, etc.).

B.

Evaluate the City’s designated Truck Routes, and examine whether existing truck routes must be modified or improved to accommodate the volume and frequency of large truck trips (including roadway segments, intersections, traffic signals and signage, etc.), and ensure the best protection of the abutting or nearby residential neighborhoods and educational land uses.

C.

Evaluate the locations of existing points of origin and destination for large trucks, develop land use recommendations and preferences for locating large warehouses and distribution facilities, and examine the need for any changes to land use designations or zoning designations.

D.

Effects of Moratorium
The zoning districts and other Specific Plan areas that would be subject to this moratorium include the following (click here for interactive Zone Map online):

Commercial Industrial (C-M) District;
Industrial (I-P) District;
Light Industrial (M-1) District;
General Industrial (M-2) District;
Redlands Regular Meeting 06-07-2022 368 of 1593
General Industrial (M-2) District;
East Valley Corridor Specific Plan (all districts);
Downtown Specific Plan (all districts);
Specific Plan No. 25 (all districts);
Concept Plan No. 1; and,
Concept Plan No. 2.

There are currently three (3) Development Applications that have been submitted to the City for new large warehouse and distribution facilities that might possibly be affected if the proposed moratorium is adopted, as listed below.

Planned Development No. 5 (submitted 7/27/2021): a proposal to construct a 353,224 square-foot high-cube logistics building on 16 acres located at 1101 California Street (abutting the Interstate 10 freeway) in the East Valley Corridor Specific Plan.

1. Commission Review & Approval no. 938 (submitted 10/26/2021): a proposal to construct a 185,100 square-foot warehouse/distribution facility on 9.4 acres located at 350 Iowa Street in the Commercial Industrial (EV/IC) district of the East Valley Corridor Specific Plan.

2. Commission Review & Approval no. 974 (submitted 5/20/2021): a proposal to construct a 346,069 square-foot warehouse/distribution facility on 16 acres on the 1600 block of Sessums Drive (south of Redlands Municipal Airport) in the Industrial (I-P) district.

3. Pursuant to the Urgency Ordinance, only projects which have received full entitlements, including all necessary CEQA approvals, for warehouse or distribution facility projects and have commenced substantial construction or incurred expenses in connection with such construction prior to the effective date of this Urgency Ordinance, and for which all applicable appeal periods have run, shall be considered exempt from application of this Urgency Ordinance.

Environmental Review
The adoption of this Urgency Ordinance is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(5), 15308, and/or 15061(b)(3), in that the proposal will not in a direct or reasonably foreseeable indirect physical change in the environment nor have a significant impact on the environment.

ALTERNATIVES:

The City Council can continue the proposal and direct staff to address any further issues.

Redlands Regular Meeting 06-07-2022 369 of 1593
STRATEGIC PLAN:

Priority B: Public Health and Safety. Enhance services and programs so that all community members are safe, sheltered, and have access to Redlands' core services.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Brian Foote, City Planner/Planning Manager
Fiscal Impact
Fiscal Year: 21-22
Appropriation Required Y/N: No
Discussion:

There is no fiscal impact associated with this item.

Attachments
Attachment A-1: Zone Map
Attachment A-2: Zone Map (donut hole area)
Attachment B: Urgency Ordinance No. 2934
Redlands Regular Meeting 06-07-2022 370 of 1593
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ST

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OHIO ST

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SPADE DR

LINDA AVE

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W BLVD

CITRUS AVE GRANT ST
U BLVD
S 4TH ST

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West DR

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VERNA LN

MAPLE AVE
OAK ST

LINDA PL

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Y BLVD

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TO 210 FRWY
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E 210 FRWY

MILL ST

OVE RCRESTDR

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ALMOND AVE
W 210 FRWY

CONE CAMP RD
Redlands Regular Meeting 06-07-2022 371 of 1593
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TC TC
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MOUNTAIN VIEW AVE

E LUGONIA AVE

TEXAS ST

NEVADA ST

W REDLANDS BLVD

CALIFORNIA ST

ALABAMA ST

W REDLANDS BLVD

E CITRUS AVE

E CENTRAL AVE

ORANGE ST

MISSION RD

MARIGOLD AVE

W SAN BERNARDINO AVE

PALMETTO AVE

W LUGONIA AVE
10TH ST

RUIZ ST

BYBEE LN
1ST ST

DUKE ST

MORO ST

ELM AVE
8TH ST

MEAD ST

KARON ST
N 5TH ST
9TH ST

E HIGH AVE

ELISE DR

VERNA CT
LUGODR

E CLARK ST

E STATE ST
3RD ST

E VINE ST
BEATTIE LN7TH ST

ARIZONA ST

CURTIS ST

TUDOR CT

DAHLIA AVE

DIVISION ST
BA

RBR A LN

HERALD ST

TRIBUNE ST

CALHOUN ST

LAWTON ST

OHIO ST

CLAY ST

ALTA ST

MYR TLE S
T
11TH ST

HOWARD PL

ESSEX CT

SPADE DR

OXFORD DR

MEYER ST

W PEARL AVE

ROSENA AVE

KENDALL ST N EUREKA ST
S 4TH ST
E 210 FRWY

SHEDDEN DR

MYRTLE ST
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A
MELLIA
LN

GRANT ST

CITRUS AVE

VIRGINIA ST

PEPPER WAY

SNOWDEN AVE

STATE ST

VERNA LN

COMMERCE ST

CORPORATE DR

ENTERPRISE DR

POST ST

MIDWAY ST
CITRUS
PLAZA
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E HARDTST

KANSAS ST
LO
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VERDE AVE

FURLOW DR

NEW JERSEY ST

COTTONWOOD RD

E WALLACE CT

K NI G SBURY DR

N CHURCH ST
M

RIAMONTE ST
B

RY N MAWRAVE

VAN LEUVEN ST

LANE ST

W CITRUS AVE

W PARK AVE

W STATE ST

CALIFORNIA ST

RESEARCH DR

MOUNTAIN GROVE

IOWA ST

NEW YORK ST
E 10 FRWY

SAN GORGONIO DR
E 10 FRWY

THE TERRACE

PLUM LN
E 210 TO 10 FRWY
TE
N
NES
SEE S
T
C
OLO
RA
D
O
S
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E 10 FRWY E 10 FRWY

RIVER BLUFF AVE

E COOLEY AVE

E VICTORIA AVE

E RIVERVIEW DR
W 10 FRWY
W
10 TO 210 FRWY
W 10 FRWY

DOMESTIC AVE

W PIONEER AVE

LASHEAR TDR

MILL ST

INDUSTRIAL PARK AVE
E 210 FRWY

ALMOND AVE
W 210 FRWY
Redlands Regular Meeting 06-07-2022 372 of 1593
URGENCY ORDINANCE NO. 2934

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF REDLANDS PURSUANT TO GOVERNMENT CODE SECTION 65858 ADOPTING A TEMPORARY 45-DAY MORATORIUM ON NEW WAREHOUSE AND

DISTRIBUTION FACILITY DEVELOPMENT PROJECTS FOR PROPERTIES

LOCATED WITHIN THE COMMERCIAL AND INDUSTRIAL ZONING
DISTRICTS (TITLE 18 OF THE REDLANDS MUNICIPAL CODE) AND THE

COMMERCIAL AND INDUSTRIAL DISTRICTS OF SPECIFIC PLAN AREAS IN THE CITY OF REDLANDS.

THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

Section 1. Purpose and Urgency Findings. In accordance with California Government Code section 65858, and in order to protect the public health, safety, and welfare, the City Council of the City of Redlands finds as follows:

A. The City of Redlands (“City”) is currently experiencing rapid and unabated construction of industrial development projects, specifically large warehouse and distribution facilities, some of which are proposed to be located near residential neighborhoods, as well as near numerous other properties that are now included in the City’s 2021-2029 Housing Element that have been identified to accommodate the City’s share of the Regional Housing Needs Assessment (“RHNA”). Large warehouse and distribution facilities can generate unique environmental impacts on surrounding properties and the larger community, including hundreds or thousands of trips by large trucks (including tractor-trailers) at all hours throughout the day and night, greenhouse gas emissions and air quality impacts associated with vehicle trips, noise impacts from on-site operations and off-site tractor-trailer trips on City streets, and other potential effects upon sensitive receptors such as residences, schools, daycare centers, and such other locations.

B. The City has the police power, pursuant to Article XI, section 7 of the California Constitution, to make and enforce ordinances to regulate the use of land within its jurisdictional boundaries, to the extent such regulations are not in conflict with the general laws of the State of California.

C. Government Code Section 65858 expressly authorizes the City Council, in order to protect public health, safety, and welfare, to adopt an interim urgency ordinance prohibiting a use that is in conflict with a contemplated general plan, specific plan, or zoning proposal that the legislative body, planning commission, or the planning department is considering or studying or intends to study within a reasonable time, provided that the urgency ordinance shall require a four-fifths (4/5) vote of the legislative body for adoption, and shall be of no further force and effect 45 days from its date of adoption, unless duly extended.

D. In light of the recent and rapid expansion of e-commerce and associated industrial Redlands Regular Meeting 06-07-2022 373 of 1593
development projects, including large warehouse and distribution facilities, the City Council finds that the following adverse public safety, health, and welfare impacts are of real concern:
i. Increased safety risk for smaller vehicles, pedestrians, and bicyclists; ii. Damage to City streets and property/facilities from collisions (reported and unreported), such as street lights, traffic signal equipment, signs, trees, curbs, medians, etc.;
iii. Traffic congestion and reduced levels of service on streets and at intersections; iv. Increased impacts from improperly over-loaded trucks; v. Deterioration in air quality, health, noise, vibration and increase in other disruptions to the peace and quiet necessary to the enjoyment of residential neighborhoods and efficacy of educational uses; and
E. Because of the actual and potential detrimental impacts of warehouse and distribution uses upon the City, which impacts may not be presently adequately addressed by the City’s current ordinances and zoning regulations, there is a need to impose a temporary moratorium on warehouse and distribution uses in order to study and develop policy guidance and potentially implement changes to the City’s zoning regulations.

F. Adoption of this urgency ordinance establishing an interim prohibition/ moratorium on land use approvals and building permits for new construction of warehouses and distribution facilities will allow the City sufficient time to study the land use and environmental impacts of such development projects, as well as allow for a deliberate approach to study and develop appropriate policies, development standards, and effective conditions of approval to mitigate the impacts of large warehouses and distribution facilities. The list below identifies some of the tasks that City staff will undertake during the moratorium:
i. Evaluate the operating characteristics of different types and sizes of warehouses and distribution facilities to better understand land use impacts, and develop appropriate policies, development standards, and/or operating conditions that can alleviate land use conflicts or impacts.
ii. Evaluate the City’s existing zoning districts that permit warehouse and distribution facilities, identify the proximity to existing sensitive receptors and residential zones, and identify appropriate development standards and/or operating conditions for warehouse/distribution facilities to buffer adjacent land uses (such as screening or landscaping, hours of operation, air quality mitigations or design features, intensity of use, number of large truck trips per day, designated routes for large trucks, etc.).
iii. Evaluate the City’s designated Truck Routes, and examine whether existing truck routes must be modified or improved to accommodate the volume and frequency of large truck trips (including roadway segments, intersections, traffic signals and signage, etc.), and ensure the best protection of the abutting or nearby residential neighborhoods and educational land uses.
iv. Evaluate the locations of existing points of origin and destination for large trucks, develop land use recommendations and preferences for locating large warehouses and distribution facilities, and examine the need for any changes to land use Redlands Regular Meeting 06-07-2022 374 of 1593
designations or zoning designations.

G. Accordingly, the City desires to establish, on an urgency basis, a temporary moratorium on certain types of new warehouse and distribution facility development projects within certain areas of the City through the adoption of this urgency ordinance, to further the purposes stated herein.

Section 2. Moratorium.

A. Based on the findings set forth herein for the immediate preservation of the public health, safety, and welfare, no land use approval or building permit may be issued for any new development projects for warehouse/distribution facilities that exceed 25,000 square feet of gross floor area and are situated on properties within the zoning districts and specific plan areas listed below for the effective period of this urgency ordinance; excepting therefrom any permits for additions, tenant improvements, repairs, maintenance, signs, and the like on existing permitted uses. Title 18 zoning districts and other Specific Plan areas subject to this moratorium shall include: Commercial Industrial (C-M) District; Industrial (I-P) District; Light Industrial (M-1) District; General Industrial (M-2) District; East Valley Corridor Specific Plan (all districts); Downtown Specific Plan (all districts); Specific Plan No. 25 (all districts); Concept Plan No. 1; Concept Plan No. 2; and excluding the fifteen properties identified as Assessor’s Parcel Numbers 0292-163-02-0000, 0292-163-03-0000, 0292-165-05-0000, 0292-165-06-0000, 0292-165-07- 0000, 0292-165-08-0000, 0292-165-09-0000, 0292-165-16-0000, 0292-165-17-0000, 0292-167- 02-0000, 0292-167-07-0000, 0292-167-28-0000, 0292-167-29-0000, 0292-167-30-0000, and 0292-201-20-0000 as listed in Exhibit “A” attached hereto.

B. Any projects which have received full entitlements, including all necessary CEQA approvals, for warehouse or distribution facility projects and have commenced substantial construction or incurred expenses in connection with such construction prior to the effective date of this urgency ordinance, and for which all applicable appeal periods have run, shall be considered exempt from application of this urgency ordinance.

Section 3. Immediate threat to health, safety, and welfare. Based on the findings herein, this urgency ordinance is adopted pursuant to California Government Code section 65858 to address a current and ongoing threat to the public health, safety, and welfare. The City Council has determined that granting land use approvals or building permits for new development projects for warehouse or distribution facilities on properties that exceed the abovedescribed square footage and are located within the above-described zoning districts and specific plan areas could result in an immediate threat to the public health, safety, and welfare.

Section 4. Written Report. Pursuant to Government Code Section 65858, staff must prepare for consideration and issuance by the City Council a written report describing measures taken to address the condition which led to the adoption of this urgency ordinance. The report will be provided to the City Council so that it may be considered and issued no later than ten (10) days prior to the expiration of this urgency ordinance.

Redlands Regular Meeting 06-07-2022 375 of 1593
Section 5. Effective Period. In accordance with California Government Code section 65858, this urgency ordinance shall be in full force and effect for a period of forty-five (45) days from the date of its adoption. This period may be extended by the City Council in accordance with the provisions of California Government Code section 65858.

Section 6. Conflicting Laws. For the term of this urgency ordinance, as set forth in Section 5 above, the provisions of this urgency ordinance shall govern over any conflicting provisions of any other City code, ordinance, resolution, or policy.

Section 7. Exempt from Environmental Review. The City Council has reviewed the matter and, based upon the facts and information contained in the staff report, administrative record, and written and oral testimony, hereby finds as follows:

A. Pursuant to Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”), this urgency ordinance is an organizational or administrative activity of the City that will not result in direct or indirect physical changes in the environment, and therefore not a project. Additionally, pursuant to CEQA Guidelines Section 15061(b)(3), this urgency ordinance is exempt from CEQA review because there is no possibility that the moratorium may have a significant effect on the environment, insofar as it prohibits the construction of certain warehouse and distribution facilities within the City. Furthermore, even if the urgency ordinance is considered a project, the proposed moratorium is categorically exempt under CEQA Guidelines Section 15308, because it is clear that the moratorium will not create an environmental impact and the action will assure the maintenance, enhancement, or protection of the environment through the eventual adoption of regulations and development standards on such warehouse and distribution facilities. Accordingly, no further environmental review is necessary.

B. Further, as the urgency ordinance is an administrative procedure related to uses, facilities, and regulations, and given that the proposed urgency ordinance is not related to a specific project, the urgency ordinance (i) by virtue of the location of affected improvements, will not impact a sensitive environmental resource of hazardous or critical concern; (ii) will not have a cumulative impact on the environment through successive projects of the same type, in the same place, over time; (iii) does not have any unusual circumstances that will have a significant effect on the environment; (iv) does not impact a scenic highway; (v) is not located on a hazardous waste site; and (vi) will not adversely impact a historical resource. Accordingly, none of the exceptions to categorical exemptions set forth in the CEQA Guidelines, Section 15300.2, apply to this urgency ordinance.

Section 8. Enforcement. The City may enforce any provision of this urgency ordinance by mandamus, injunction, or any other appropriate civil remedy in any court of competent jurisdiction.

Section 9. Urgency Ordinance. This ordinance is an urgency ordinance and shall take effect and be enforced immediately upon adoption by a four-fifths (4/5) vote of the City Council.

Section 10. Severability. If any provision of this urgency ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other Redlands Regular Meeting 06-07-2022 376 of 1593
provisions or applications of the urgency ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this urgency ordinance are severable.

The City Council hereby declares that it would have adopted this ordinance irrespective of the invalidity of any particular portion thereof. By enacting this urgency ordinance, the City ordains that nothing herein shall be deemed to conflict with or duplicate federal or state law, or otherwise or to license any activity that is prohibited thereunder except as mandated by such laws.

Section 11. Publication and Posting. The Mayor shall sign this urgency ordinance and the City Clerk shall certify to the adoption of this urgency ordinance and shall cause it, or a summary of it, to be published once in the Redlands Daily Facts, a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect in accordance with law.
_________________________________
Paul T. Barich, Mayor
ATTEST:

_____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting 06-07-2022 377 of 1593
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing urgency ordinance was duly adopted by the City Council at a regular meeting thereof held on the 7th day of June, 2022.

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting 06-07-2022 378 of 1593
EXHIBIT “A”
List and Map of Properties Excluded from this Urgency Ordinance Assessor’s Parcel Numbers:
0292-163-02-0000
0292-163-03-0000
0292-165-05-0000
0292-165-06-0000
0292-165-07-0000
0292-165-08-0000
0292-165-09-0000
0292-165-16-0000
0292-165-17-0000
0292-167-02-0000
0292-167-07-0000
0292-167-28-0000
0292-167-29-0000
0292-167-30-0000
0292-201-20-0000
[Map Attached]
Redlands Regular Meeting 06-07-2022 379 of 1593

CROCUS ST

IOWA ST

SUNFLOWER ST

HYACINTH AVE LUPINE ST

GOLDENROD AVE

SIRIANNI CT STORAGE CT

ORANGE AVE

HOWARD PL

NEVADA ST

AL ABAMA ST

CITRUS AVE STATE ST
029216507
029216509
029216730
029216505
029216508
029216517
029216702
029216729
029216707
029216506
029220120
029216303
029216302
029216728
029216516
0 250 500
Feet
Exhibit B:

May 25, 2022 O
Rezone Parcels
Parcels Parcels Exempt From Interim Prohibition/Moratorium on New Warehouses and Distribution Facilities
Redlands Regular Meeting 06-07-2022 380 of 1593
City Council/Successor Agency Meeting K. 3.

DATE: 06/07/2022
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the City Manager's Proposed Two-Year Budget for Fiscal Years 2022-2023 and 2023-2024 (City Manager Duggan and Management Services / Finance Director Garcia)
MOTION(S):

If the City Council determines that staff's recommendation is appropriate, the following motion(s) is (are) provided:

I move to adopt the City Manager's Proposed Two-Year Budget for Fiscal Years 2022-2023 and 2023-2024.
-ORI move to continue the consideration of the City Manager’s Proposed Two-Year Budget for Fiscal Years 2022-2023 and 2023-2024 to the next regular meeting of the City Council on June 21, 2022.

RECOMMENDATION:

Staff recommends the City Council direct staff accordingly.

DISCUSSION:

On Wednesday, May 25, 2022, a Budget Workshop was held to present the City Manager’s Proposed Two-Year Budget for Fiscal Years 2022-2023 and 2023-2024 (hereafter referred to as FY 2023 and FY 2024 respectively).

Following a brief overview by the City Manager and the Management Services / Finance Director, department heads discussed their Fiscal Year 2023 and 2024 funding requests in detail and responded to questions from Council Members.

The Council took no action on the proposed budget, as the objective of this workshop was to familiarize the Council and public with the contents of the budget before it was to be formally presented tonight during a regular Council Redlands Regular Meeting 06-07-2022 381 of 1593
meeting. Following this meeting, the Measure T Committee convened on May 26, 2022 and a public meeting was held to provide an overview of the proposed Measure T spending in FY 2023 and FY 2024.

As we move forward from the economic disruptions caused by the COVID-19 pandemic, the City’s revenue streams have recovered and are trending upward.

Most of this growth has occurred in the current fiscal year and it is anticipated that the rate of revenue growth will taper off beginning in FY 2023.

FY 2022 marks the first full year of collection of the Measure T add-on sales tax. It is expected to add roughly $18.2 million in FY 2023 and $18.7 million in FY 2024 to the City’s General Fund. This funding has enabled ongoing and one-time service level upgrades to areas critical to City operations and community safety: the addition of public safety personnel to both the police and fire departments, Project Homekey to address housing for persons experiencing homelessness or at risk of homelessness, sweeping upgrades and enhancements to City parks, sidewalk and ADA ramp replacement, various improvements for other public safety facilities, additional staffing and capital improvements for the A. K. Smiley Library, vehicle replacements for public safety and public works, and investments in the Animal Shelter facility and parking lot.

In addition to these projects and service improvements, the City is also setting aside funds to finance the construction of two new fire stations and the relocation of a third. These new stations will serve areas that are currently outside of the 4-minute drive time window. As well, the costs to convert the former Kmart site to the future home of the Redlands Police Department are included in this borrowing effort. The new Safety Hall facility will vastly improve the efficiency and effectiveness of the department by consolidating several remote offices into one central location and enhancing public accessibility and service levels.

The City Manager's Proposed Two-Year Budget for Fiscal Years 2023 and 2024 presents balanced budgets across both years. As we end FY 2022, the City expects to end the year with revenues and expenditures balanced, including the bolstering of reserves, paying down debt, investing in public safety and public infrastructure enhancements, and an unreserved fund balance of $21.4 million.

The City Manager's Proposed Two-Year Budget is governed by the overarching trends in the national, regional and local economy. In terms of major revenue sources in the General Fund, property tax and sales tax represent approximately 77% of all revenue anticipated during the fiscal year. Property tax is expected to continue to perform well in Fiscal Year 2023, despite the Proposition 13 Inflation Factor being half of what it normally is due to the remaining impacts of the pandemic experienced in the first half of 2021, as there is a significant lag between the time the tax is assessed and the time it is collected. A 4.1% growth rate is projected for FY 2023 and this increases to Redlands Regular Meeting 06-07-2022 382 of 1593

6.8% in FY 2024 as we anticipate the inflation we are now experiencing will ripple through the tax assessments. The other components to the growth in property taxes include the obvious growth in home sale prices and volume, and the addition of significant new construction to the tax rolls in prior years. Basic sales tax is expected to grow at a slightly slower pace than it has in recent years following the pandemic. Some of this is due to an anticipated drop off in consumer demand, rising interest costs, and an increase in economic uncertainty. Another factor that will influence sales tax revenues is modernization of the sales tax system itself. Various stakeholder groups statewide are convening to discuss more equitable distribution of sales tax from online sales and this could have negative implications for the City’s General Fund as it currently benefits from the location of major online retailers within its jurisdiction.

Another unknown worth mentioning includes the negotiation of the City’s nine bargaining unit agreements with its labor partners. Staff anticipates the cost of new agreements will impact the General Fund in a significant way, possibly adding millions of dollars per year to the City’s bottom line operating budget.

Lastly, as stated previously, significant economic uncertainty lingers. The triple threat of high inflation, higher interest rates and stock market volatility could all impact the economy. FY 2024 includes an added inflation adjustment reflecting that City services are likely to cost more than currently estimated. There is no corresponding adjustment to reflect added costs from negotiation with the City’s labor unions, however.

The City Council has a history of taking intentional, proactive, and strategic steps to ensure the fiscal sustainability of the City over time, including adopting a structurally balanced budget each year, funding long-term needs where possible, and maintaining adequate reserve levels. Because of the City’s strong reserve levels, it was able to maintain essential services during the pandemic with confidence. In addition, the City maintained and even added to its reserves, which was crucial in case a new emergency or economic crisis materialized. Given the uncertain future, it remains essential for the City to focus mainly on one-time expenditures to the extent possible to maintain fiscal stability. Maintaining a balanced budget over the long term will help minimize disruption to critical service and maintenance efforts when revenues decline.

For a full discussion on fiscal years 2023 and 2024, please see the City Manager's Budget Message.

ALTERNATIVES:

The Council may elect to modify, reject or continue adoption of the City Manager's Proposed Two-Year Budget for Fiscal Years 2023 and 2024.

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STRATEGIC PLAN:

A discussion of this topic is reviewed in the City Manager's Budget Message (see page i and x).

SUBMITTED BY:

Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:

Charles M. Duggan, Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Fiscal Impact
Fiscal Year: 2023, 2024
Discussion:

The City Manager's Proposed Two-Year Budget for Fiscal Years 2023 and 2024 identifies the fiscal impact for the General Fund and all other City funds.

Attachments
Fiscal Year 2022-23 and 2023-24 Proposed Budget
Attachment B - Reserves all funds FY 2023 & 2024
Attachment C - Loans Outstanding - all funds FY 2023, 2024 Attachment D - Sources & Requirements FY 2023 & 2024
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City of Redlands
Fiscal Year
2022‐2023 and 2023‐2024
Proposed Budget
June 7, 2022
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City of

REDLANDS
Incorporated 1888
i
CHARLES M. DUGGAN, JR.

City Manager
35 Cajon Street,
Redlands, CA 92373
909‐798‐7510
[email protected]
CITY MANAGER’S BUDGET MESSAGE
FY 2022‐23 & 2023‐24
I am pleased to present the City’s first biennial (two‐year) budget covering Fiscal Years 2022‐23 and 2023‐ 24 (referred to as FY 2023 and FY 2024 from this point forward).   As such, the City Manager’s FY 2023 & 2024 Proposed Biennial Budget builds on the City’s continuing recovery from the pandemic and the significant addition of Measure T sales tax revenue, while investing in enhancements to services, infrastructure and programs that will promote our community’s quality of life for decades to come.

As we turn the page on the budget cuts of Fiscal Year 2020‐21 (FY 2021), necessitated by the pandemic and its resulting toll on our economy & community, we can take stock of the rebuilding that was possible before the year ended: partially restoring critical funding for public safety staffing and equipment; and restoring funding for essential general maintenance services.  With the addition of Measure T sales tax revenues, service level enhancements were also possible.

During Fiscal Year 2021‐22 (FY 2022), the City achieved its goal of developing a strategic vision for Redlands by following the steps in this plan: conducting a citizen satisfaction survey, creating a Six‐Year Strategic Plan, and establishing Council & management priorities. The culmination of these efforts is embodied in the FY 2023 & 2024 Biennial Budget, which presents not just a simple balancing of revenues and expenditures, but a two‐year financial and operating plan that allocates resources on the basis of identified goals. Thus, this budget incorporates a longer‐term perspective, strategic intent and service demand planning than previous city budgets.

BACKGROUND
During the development of the FY 2023 & 2024 Proposed Budget, departments were asked to submit their requestsin two phases – a minimal operating budget and a list ofsupplemental requests. The first involved preparing a budget for the next two fiscal years that included only the minimum amount of resources needed to maintain existing service levels and essential staff, with no additional funding to address new programs, new equipment additional employees or deferred maintenance.  The second was to create a listing of critical operating, capital, and additional staffing needs that would address deferred maintenance, retire aged and inadequate equipment and facilities, and enhance service levels according to the priorities identified in both the Six‐Year Strategic Plan and goals of Measure T.

After assessing the minimal operating needs of each department, each list of supplemental requests was evaluated for its relevance to critical capital needs, the Strategic Plan, and the intended uses for Measure T funds to determine if such requests could be included for funding in either fiscal year. The Management Team and I made decisions based on the priorities mentioned above, and weighed these against revenue forecasts, and now submit this budget document on that basis.

Framing the development of funding requests, on March 15, 2022 the City Council adopted the 2023 – 2028 Strategic Plan. The City’s multi‐year strategic priorities include:

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 Quality of Life: ensure that Redlands continues to be a vibrant community that honors its heritage and provides a broad range of opportunities to live, work and play  Public Health & Safety: enhance services and programs so that all community members are safe, sheltered and have access to Redlands’ core services
 Equity & Inclusion: cultivate wide‐ranging community engagement and a work force that strives to ensure everyone in the community has access to City services and facilities  Sustainability: preserve and protect what makes Redlands special by maintaining core services, infrastructure and community values
As noted throughout, the investments included in this biennial budget include resources to address the strategic priority areas and also position the City to meet any economic challenges that may lie ahead.

The following sections summarize and provide further detail on the City Manager’s General Fund budgets for FY 2022, 2023, & 2024.  Included in these sections is an overview of Measure T spending.  These sections are followed by a short discussion of other major funds.

FISCAL YEAR 2022 OVERVIEW
During thisfiscal year, the economy as a whole saw a significant turn towards pre‐pandemic normalcy and has generally been characterized as being on a general path of recovery.  Schools resumed in‐person instruction, restaurants opened to diners, gyms resumed operations, and travel increased.  Employment and job growth saw significant gains almost reaching pre‐pandemic levels.   Despite the sharp price increases, the number of home sales and new starts grew robustly. Consumer spending continues to rebound and, as a result of inflation, is growing at a faster rate than other post‐recession periods.

All of these indicators contributed positively to the City’stwo main sources of General Fund revenue:sales & property tax. The passage of Measure T and the favorable reallocation of point‐of‐sale Amazon warehouse sales tax have each bolstered the sales tax revenue stream even further. It is estimated that Measure T will generate $19.4 million and that the added sales tax from Amazon will generate an additional $1.6 million in sales tax for the City. As a result, staff anticipates sales tax to exceed mid‐year revised estimates by roughly $5.2 million, this along with some other, less significant fluctuations is contributing to roughly $5.6 million in higher revenues over adjusted mid‐year estimates.

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In addition to revenues, FY 2022 saw an extraordinary land sale that was recorded in the Solid Waste and Wastewater funds, the excess proceeds of which were transferred into the General Fund in the amount of $43.4 million. These proceeds were partially used on the acquisition of other capital assets and partially set aside in a future facilities reserve for the building projects described below.

Turning the focus to appropriations, many large transactions took place during the fiscal year.   In September 2021, the Council voted to purchase 300 East State Street, a six‐story building in downtown Redlands, to house the City’sfuture municipal offices. The $16 million dollar purchase wasfunded by both the General Fund and enterprise funds, with the General Fund contributing $14 million of this purchase.

In March 2022, purchase of 1625 West Redlands Boulevard (the former site of the Kmart building) was finalized. This property will serve as the future home to the Redlands Police Department, fulfilling a long‐ standing need for the department to have a centralized facility to house its operational and tactical divisions.

In addition to the purchase of these two major properties, the City incorporated the ongoing property management of 300 East State Street and its existing tenantsinto its General Fund as a new division within the Facilities and Community Services Department.   The City also initiated a comprehensive LED Streetlight Replacement Program for $1.3 million dollars.   The project is anticipated to reduce City expenditures by $4.5 million over a 20‐year period as a result of energy savings and reduced maintenance costs.

As we bring FY 2022 to a close, there are several significant developments that will have an impact on the City’s landscape and local economy. The development of the former Redlands Mall site has been set in motion with a unanimous vote by the Council and Planning Commission supporting the State Street Village project.  The primary features of the proposed project consist of five new buildings, four of which will have retail and restaurant uses on the ground floor with multifamily residential units on upper floors. The project will also feature a civic plaza, outdoor seating and dining areas, a water feature and pedestrian Redlands Regular Meeting 06-07-2022 388 of 1593
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improvements.  The State Street Village development will revitalize the downtown core with attractive new buildings and new businesses and, as a result, provide additional revenue from sales tax, increased property tax assessment, business license tax, and other revenue sources which could contribute to the stability of the General Fund and economic landscape.

Another key development was the City’s hiring of a homeless solutions coordinator.   In its inaugural community satisfaction survey, the City asked to what degree, if at all, homelessness is a problem in Redlands, and almost 9 in 10 residents indicated that it was a major or moderate problem.  The homeless solutions coordinator will focus on collaborating with existing non‐profits and county agencies to connect both transitory and chronically homeless individuals with resources and services, including housing, education, job assistance, medical services and substance abuse counseling.  In addition to coordinating delivery of services to unhoused individuals, this position will work closely with the Redlands Police Department and the Code Enforcement Division to monitor and address blight in the City.

Along with this new position, the City was awarded a grant of $30 million from State of California’s Project Homekey to fund the conversion of an existing motel into supportive housing to provide shelter and services for the City’s homeless population, one of only 13 new Homekey projects statewide.

FISCAL YEAR 2023 OVERVIEW
The proposed FY 2023 General Fund budget is balanced and includes many enhancements to service levels; replacement of aging infrastructure and equipment; and the addition of essential staff required to deliverservicesto the community. All of this progress has been made possible by the prudent fiscal control exercised by Council and the city’s management team, and by the voters of Redlands, who have been a wonderful partner in our mission to achieve long‐term financial sustainability for the City. Measure T and the additionalsalestax that it is generating have enabled investment in some of the City’slongeststanding needs, including the need for a Police Department facility and the addition of new fire stations and personnel to meet service demands of an expanding community.

In FY 2023 we look forward to the following Measure T spending plan:

Fiscal Year 2023
Projected Measure T Sales Tax Revenue $18,207,000
Proposed Spending for Fiscal Year 2023
Ongoing Costs of Additional Staffing funded previously by Measure T ‐ 11 full time & 8 part time Police Dept. positons, including 5 police officers 2 full time & 2 part time positions in the Library, fully restoring prior hours of service
2 full time positions in the Fire Dept.
$    1,970,230
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Ongoing Costs from Service Level Enhancements funded previously by Measure T – Police Department: Equipment Leases, IT Equipment & Contract Services Capital leases & contractual services (Parks, Streets, Trees, etc.) $    1,889,211
Ongoing Costs from Additional New Staffing for FY 2023 – Police Department (2 dispatchers, 2 police officers, etc.) Fire Department (Battalion Chief, 3 Fire Engineers, etc.) Facilities & Community Services Department (maintenance, recreation, etc.) Library (library specialist, maintenance workers, etc.) $    2,734,846
One‐Time Service Level Enhancements ‐
Replace & upgrade various park facilities (Master Plan, lighting, playgrounds) 863,000 Upgrade & enhance Community & Senior Center Facilities   636,500 Address Building & Facilities deferred maintenance 334,000 Replace aged and outdated maintenance equipment 85,000
Downtown & Gateway Improvements 340,000
Police Department specialized IT software & hardware 123,915 Specialized Law Enforcement equipment            313,914 Emergency Operations Center Remodel 190,000
Traffic & Parking Improvements 100,000
$    2,986,329
Ongoing Service Level Enhancements ‐
Annual City contribution for Project Homekey Homelessness Solutions grant 700,000 Additional programs for Community & Senior Center Facilities   136,600 Vehicle replacement leases for Recreation 31,000
Various specialized Police software tools and hardware 114,095 Citywide Sidewalk/ADA Replacement 500,000
Alley Improvement Project 800,000
Cash match for CA State Infrastructure Grant (Library)            200,613 Homeless Solutions Coordinator 108,401
$    2,592,409
Capital Improvement / Additions to Reserves ‐
Addition to Future Facilities Reserve (for future debt service) 2,700,000 Tree trimming for 25% of City Trees 1,000,000
Remodel of Fire Station 262   1,500,000
Fire Department light vehicle replacement 160,000
Vactor Truck purchase for Streets & Inspections 650,000 Traffic Signal Cabinets & Components             75,000 $   6,085,025
Projected Total Measure T Spending   $ 18,258,025
Projections from the City’s sales tax consultant forecast that Measure T sales tax revenue will generate roughly $18.2 million for Fiscal Year 2023.  With these funds, plans include $2.7 million for the debt financing of three fire stations, the renovation and commissioning of a new Safety Hall Police facility, and Redlands Regular Meeting 06-07-2022 390 of 1593
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the purchase of additional fire engines. The Fire Department will be able to improve service levels with the addition of two new fire stations and the relocation of a third. This will increase the four‐minute service area by 60%, providing a dramatic improvement in the ability of first responders to reach areas within the community that are currently outside of a four‐minute response time window.  Currently, only 34% of the city is within an Effective Response Force (ERF) during congested periods.

Since 2008, the Redlands Police Department has operated out of an 80‐year old building and multiple satellite locations that house its various operating & tactical divisions. This has proven problematic for many reasons. The main hub for patrol staff also doubles as the City’s Emergency Operations Center, limiting space for locker rooms and equipment storage. Investigations and Special Enforcement Teams operate in a different location from patrol, reducing the opportunity for communications and information sharing that would naturally occur if the staff operated out of a single facility. Lastly, there is no public or civic space currently available within the existing police facilities. With the purchase of the former Kmart building and property, the City has taken the first step towards providing a true Safety Hall to centralize police personnel and facilities. This will enable multiple operational efficiencies and expand on its ability to better serve the community.

In addition to these major investments, public safety staffing will also be bolstered.  The positionsincluded in the Police Department’s budget request will add two dispatchers, two community service officers, a crime analyst, a property & evidence technician, two customer service representatives, and two police officers. The dispatchers, customer service representatives, community service officers, and the property and evidence technician are all front‐line service providers to those seeking assistance from the department. The police officers will be assigned to the Multiple Enforcement Team and the Street Enforcement Team to address violent street crime and related investigations as part of the department’s crime suppression efforts.  The additional support staff requested in the budget will work behind the scenes to improve service levels for both internal and external customers.

For the Fire Department, the budget request includes funding for the addition of an administrative battalion chief, 3 fire engineers, a plans examiner and an emergency operations specialist.  Each of these positions positively impacts the department’s front line services, enabling streamlined plan check, permitting and customer service within the Community Risk Reduction Division while also providing oversight and program management in administration. Lastly, the new staffing will increase the number of emergency responders on duty on a daily basis.

Aside from improvements for public safety staffing and facilities, there are other noteworthy investments in public infrastructure included in FY 2023 Proposed Budget.  More than $636,000 in improvements are slated for the Community Center and two senior centers, including renovation of the multi‐purpose room; remodel of the gym lobby; game room and classroom renovations; refinishing of the gym and racquetball floors; and general lighting, flooring and repainting projects for the senior centers.

For parks, a Parks Master Plan will be commissioned with the intent of guiding future maintenance, development and operation of the City's parks and recreation system for at least the next 10 years.  This plan is a valuable tool to assess current and future recreational needs, evaluate feasible options, develop a strategic action plan, and budget for long‐term or phased‐in development and improvements.  Along with this plan, there are also renovations planned for parking lots, lighting, and playground safety for various City parks. Lastly, as the community moves out of the pandemic‐related social distancing Redlands Regular Meeting 06-07-2022 391 of 1593
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restrictions and begins to transition to a new normal, plans for the return of market night include the acquisition of crowd‐protecting barriers for the downtown area for events like market night.  The barriers will be designed to promote the City’s vibrant public spaces and support a variety of pedestrian experiences while seamlessly integrating security into existing and future events.

Another long‐standing need involves the exploration of potential housing options for the homeless population in Redlands. Homelessness has been acknowledged by many within the community as a growing crisisrequiring resources, collaboration and partnershipsled by local government.  On September 9, 2021, the Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) for Homekey Round 2. Project Homekey is part of a statewide effort to sustain and rapidly expand housing for persons experiencing homelessness or at risk of homelessness. It provides funding directly to local public entitiesto develop a broad range of housing types, including but not limited to hotels, motels, hostels,single‐family homes and multifamily apartments, adult residential facilities, and manufactured housing, and to convert commercial properties and other existing buildings.

The City has applied for and been awarded a grant for up to $30 million for a project designed to convert an existing hotel into permanent supportive housing for families and individuals experiencing homelessness.  The project involves the development and management of a 98‐unit homeless housing project.  The approach incorporates an all‐inclusive model framework of wrap‐around support. Shangri‐ La Industries, LLC and Step Up on Second, Inc. will form a single asset entity partnership to own the existing Good Nite Inn located in Redlands.  The City will act as a financial partner, with a contribution of $3.5 million in funding for the project and additional supportive services over a period of at least seven (7) years and will act as lead applicant for available grant funding and housing rental subsidies.

Integral to these efforts and also complimenting the City’s overall efforts to provide and connect unhoused individuals to resources & services, the City recently hired a homeless solutions coordinator.

The position will oversee projects designed to provide services and reduce homelessness in the City, including the conversion of the Good Nite Inn.  In addition, the position will focus on collaborating with existing non‐profits and county agencies to connect both transitory and chronically homeless individuals with resources and services, including housing, education, job assistance, medical services and substance abuse counseling.  The position marks significant effort and dedication of resources to address individual and community issues surrounding homelessness.

At the conclusion of FY 2023, the City’s memoranda of understanding with each of its labor partners, consisting of 9 bargaining units, will expire. The Council hastaken action to initiate negotiations well ahead of time. Over the course of the next 12 months, the City’s negotiating team will work collaboratively with each bargaining unit to develop new agreements. Staff are currently working to estimate these impacts on the City’s General Fund and other funds, but much remains unknown as the details await a fuller discussion over the next year.  As such, any financial impacts resulting from these negotiations have been omitted from the line item detail within each department’s budget.   The management team expects to adjust and revise the budget accordingly upon the mid‐biennium review, scheduled for spring of 2023.

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FISCAL YEAR 2024 OVERVIEW
The proposed FY 2024 General Fund budget continues with the investments planned in FY 2023.  Notably, the addition of three new fire crews (each crew consisting of a fire captain, engineer and firefighter/paramedic) will greatly enhance service levels and response time for the Fire Department. This staffing is needed as the City adds two additional fire stations beginning in FY 2023.   Other capital investments in the City’s parks, community and senior centers, and public infrastructure continue.  Over $1.2 million in park improvements are planned, addressing long‐deferred facility improvements. As well, over $636,000 are planned for the City’s various community centers.  Investment will continue for the City’s sidewalk and ADA ramp replacements and alley improvement projects, as well as funding for the transitional housing facility under Project Homekey.

In FY 2024 we look forward to the following Measure T spending plan:

Fiscal Year 2024
Projected Measure T Sales Tax Revenue $18,696,000
Proposed Spending for Fiscal Year 2023‐24
Ongoing Costs of Additional Staffing funded previously by Measure T ‐ 11 full time & 8 part time Police Dept. positons, including 5 police officers 2 full time & 2 part time positions in the Library, fully restoring prior hours of service
2 full time positions in the Fire Dept.
$    2,029,338
Ongoing Costs from Service Level Enhancements funded previously by Measure T – Police Department: Equipment Leases, IT Equipment & Contract Services Increase in Paramedics Fund transfer
Capital leases & contractual services (Parks, Streets, Trees, etc.) $    2,861,188
Ongoing Costs from Additional New Staffing for FY 2023 & 2024 – Police Department (2 dispatchers, 2 police officers, etc.) Fire Department (Battalion Chief, 3 Fire Engineers, 3 new crews, etc.) Facilities & Community Services Department (maintenance, recreation, etc.) Library (library specialist, maintenance workers, etc.) $    4,478,070
One‐Time Service Level Enhancements ‐
Replace & upgrade furnishing & equipment at Emergency Operations Center 698,000 Replace & upgrade various park facilities (restrooms, lighting, playgrounds) 1,237,697 Upgrade & enhance Community & Senior Center Facilities   636,000 Police Department specialized IT software & hardware 20,000 Traffic & Parking Improvements 105,000
$    2,696,697
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Ongoing Service Level Enhancements ‐
Annual City contribution for Project Homekey Homelessness Solutions grant 700,000 Additional Programs for Community & Senior Center Facilities   228,600 Vehicle replacement leases for Recreation 31,000
Various specialized Police software tools and hardware 114,095 Citywide Sidewalk/ADA Replacement 500,000
Alley Improvement Project 800,000
Vactor Truck Maintenance 80,000
Cash match for CA State Infrastructure Grant (Library)            200,613 Homeless Solutions Coordinator 108,401
$    2,762,709
Capital Improvement / Additions to Reserves ‐
Addition to Future Facilities Reserve (for future debt service) 2,700,000 Tree trimming for 25% of City Trees 1,000,000
Fire Department light vehicle replacement 180,000
300 East State Street Facility Improvements 56,723
$   3,936,723
Projected Total Measure T Spending  $ 18,764,725
Projectionsfrom the City’ssalestax consultant forecast Measure T salestax revenue will generate roughly $18.7 million for Fiscal Year 2024.  This is based on continued stability in present economic conditions. In addition to the new fire stations planned and firefighting personnel, the City will complete the remodel and commissioning of a dedicated emergency operations center (EOC).  Since the mid‐2000’s the City has operated its EOC in a shared space with the Police Department’s dispatch and patrol center. This has led to significant space issues and a lack of efficiency in properly planning and equipping the City’s EOC. With the improvements to the EOC and commissioning of a new Safety Hall facility to house all Police operations slated in FY 2023, FY 2024 will invest in the furnishing, equipment and space planning necessary to operate its EOC effectively.

Significant investments of over $1.2 million are planned in FY 2024 for park facilities. Texonia Park will receive much needed capital renovations, including replacement of its irrigation system, restroom facilities, lighting, and playground equipment.  The addition of walking paths, exercise equipment and field regrading are also included.   The City’s Community Senior Center will receive a state of the art exercise room, security gates & cameras, and landscaping beautification. The Joslyn Senior Center will receive new flooring – the existing flooring is over 50 years old.   For the Community Center, major renovations are planned for its gym that include new lighting, new ceiling tiles, replacement of existing bleachers and repainting.

Ongoing service level enhancements will continue as well as additional staffing levels necessary to deliver them, as noted above.

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OTHER FUNDS
While emphasis in this message is placed on the capital improvement projects and service level enhancements funded by the City’s General Fund, the services delivered to the community and its residents through the City’s Enterprise Funds are of significance as well and warrant discussion here.

In addition to a General Fund Budget of $109.4 and $111.2 million in fiscal years 2023 & 2024 respectively, the City’s budget includes Enterprise Funds totaling approximately $85 and $94 million for fiscal years 2023 & 2024.  In the Water Fund, appropriationsfor FY 2023 and 2024 total roughly $43 and $52.5 million, with about $9.7 million dedicated to capital improvement projects (CIP) in FY 2023 and $20.3 million dedicated in FY 2024. These projects include plans for roughly 9 miles of pipeline replacement, complete replacement of the City’s 55‐year‐old Sunset Reservoir, replacement of transmission lines and clarifiers at the Tate Water Treatment Plant and seismic assessment improvements for the Texas Grove Reservoir.

In the Wastewater Fund, appropriations total approximately $18.3 and $18 million for FY 2023 & 2024, with $3 million in pipeline replacement budgeted each fiscal year to replace roughly 5 to 6 miles of sewer pipeline per year. It is worth noting that the Wastewater Fund’s largest project, the Wastewater Treatment Plant Capital Modifications(~$45 million) is not included in the FY 2023 & 2024 Propose Budget request at this time. This is due to the timing of the State Revolving Fund loan program, to which the City applied in order to finance the construction of the project.  Once the loan is made and the funding is available, staff will seek an additional appropriation for both the loan revenue as well as expenditures for the full cost of the project.

Lastly, in the Solid Waste Fund, annual appropriations total roughly $23.7 and $23.5 million for FY 2023 & 2024. Included in these appropriations is approximately $2.3 million and $894,000 in capital projects in each respective year, including improvements to the existing landfill gas flare and extraction system and the purchase of replacement solid waste collection vehicles.  Attention to the details of these enterprise funds is a crucial component of our financial stewardship.

FUTURE PLANS, OPPORTUNITIES AND CHALLENGES
The City’s financial health is projected to remain very strong in fiscal year 2023 and 2024. As the City looks toward future budgets, the process will require balancing financial and staffing resources to meet critical service demands of our community while maintaining our existing assets. Work has begun on a comprehensive six‐year Financial Strategic Plan. This plan will help the City remain positioned to meet changing economic conditions, rising service costs and other circumstances that may result in unanticipated fiscal challenges.  Once completed and approved by Council, staff and the management team will rely on this document to guide the City’s finances into the future.

In addition to these efforts to develop a Financial Strategic Plan for future years, the City Council recently adopted a Six‐Year Strategic Plan. The plan will serve as a framework for achieving a vision for the community as “a connected, conscientious,safe community with a small town feel in which all people and businesses can thrive.” It includes the following strategic priorities:

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 Quality of Life
 Public Health & Safety
 Equity & Inclusion
 Sustainability
The investments included in this biennial budget seek to not only meet the existing service level demands of our city, but also to address the strategic priority areas framed by the Plan.  We are so fortunate to be emerging from this pandemic in a strong state, poised not only to rebuild, but to address long‐standing capital needs like a new City Hall facility, a new Police Department building, and the addition and relocation of three fire stations.  As a city, we are committed to acting with fiscal prudence, operating lean and utilizing resources responsibly as entrusted to us.

While uncertainty remains with regard to future economic conditions involving inflation, consumer spending and housing costs, more concrete challenges continue to be present in the City’s fiscal picture:
 The specific financial impact of future labor negotiations with the City’s nine (9) bargaining units remains unknown at this time. Staff have analyzed possible costs associated with possible bargaining scenarios and expect the impacts to be in the millions in terms of added costs for the General Fund. These costs will influence forecasts for FY 2024.  The additional phased in lowering of the CalPERS discount rate to 6.8% and modifications to the mortality and investment risk assumptions only exacerbate the already steep growth in retirement benefit rates for cities; further changes based on recent performance of the CalPERS investment fund are anticipated in the coming fiscal years.  The state sales tax system has had major implications for cities, both positive and negative.

Redlands has been on the beneficial end of these impacts, but there are conversations statewide to more equitably distribute the revenue as a result of increased e‐commerce and online shopping. In the future, this has the potential to shift sales tax revenues away from the City to the County’s sales tax pools or possibly to other cities directly. As sales tax is the second largest revenue category in the General Fund, even small changes can have long‐term consequences.  While the City, region and state continue to experience economic recovery and steady growth, the risks of tighter monetary policy, several planned interest rate hikes, and persistently high inflation may induce an economic slowdown, thus negatively impacting revenue forecasts.

CONCLUSION
The City’s first biennial budget covering fiscal years 2023 and 2024 as presented include a balanced General Fund, spending on enhanced service levels in parks, streets, police and fire, as well as major capital investments in new municipal and public safety facilities. City departments and staff continue to be strategic in their requests, which are intended to advance the priorities of Council and the community.

We look forward to a future full of potential as we work to rebuild service levels and addresslong‐deferred capital investments.

Redlands Regular Meeting 06-07-2022 396 of 1593
xii
I want to express my personal thanks to the management and budget team for their diligent efforts and working together to develop budgets that reflect the needs of their individual departments and their direct service delivery to the City’s residents and businesses. A special note of thanks and appreciation should go to the members of the Finance Division staff for their excellent performance in gathering, analyzing and presenting information clearly and accurately during this first ever biennial budget.  With the City Council’s leadership and the help of our community, we can continue to maintain strong fiscal stewardship while ensuring our budget and financial policies reflect spending consistent with the community’s values and priorities.

Respectfully submitted,
Charles M. Duggan, Jr., City Manager
City of Redlands
Redlands Regular Meeting 06-07-2022 397 of 1593
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER
(AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED
AVAILABLE FINANCIAL SOURCES:

BEGINNING FUND BALANCE-UNRESERVED 16,485,774 $ $ 22,793,838 $ 22,793,838 $ 21,382,809 $ 21,659,006 Revenues
Taxes:

Property 33,894,044 36,101,445 35,068,946 36,426,030 37,376,555 Sales 21,924,279 25,129,740 27,231,541 27,892,791 28,051,502 Measure T Sales Tax 4,617,190 16,194,863 19,393,000 18,207,000 18,696,000 Franchise 2,379,571 2,358,585 2,630,212 2,595,483 2,567,833 Other-(TOT, Property Transfer, Mining) 2,692,949 2,685,000 2,815,000 2,439,200 2,540,000 Total Taxes 65,508,033 82,469,633 87,138,699 87,560,504 89,231,890 General Government:

Business Licenses 4,615,449 4,175,574 4,750,000 4,892,000 4,900,000 Motor Vehicle Fees 52,039 40,000 82,201 64,000 65,000
Interfund Charges 4,444,239 4,647,672 4,647,672 4,167,736 4,379,383 Investment Income 46,269 250,000 175,000 200,000 200,000 Other 705,817 734,100 582,219 581,500 584,600
Total General Government 9,863,813 9,847,346 10,237,092 9,905,236 10,128,983 Charges For Services:

Development Services 3,105,275 2,892,914 3,119,491 3,275,466 3,439,239 Library 418,298 120,000 114,293 71,550 27,890
Police and Animal Control 764,501 746,933 722,994 522,982 522,982 Animal Services - - - 212,595 214,595
Community Services 187,924 385,728 367,162 584,572 636,015 Fire 513,136 687,500 618,000 779,000 793,400
Facilities 1,278,099 2,483,303 2,339,622 3,001,626 2,659,623 Engineering 1,143,160 618,800 1,002,248 1,037,000 1,090,000 Total Charges For Services 7,410,393 7,935,178 8,283,810 9,484,791 9,383,744 Total Revenues 82,782,239 100,252,157 105,659,601 106,950,531 108,744,617 Interfund Transfers from Other Funds:

Governmental Grants (200) 451,673 - -
Gas Tax (207) 1,557,505 1,713,511 1,863,334 2,076,075 1,884,307 Traffic Safety (223) 131,763 202,000 82,000 202,000 202,000 Public Facilities (251) 74,308 - - -
Water (501) 253,406 274,364 274,066 278,189 282,516
Solid Waste (511) 52,791 53,327 21,750,507 55,880 57,186 Sewer (521) 22,624 22,855 21,719,406 23,949 24,508
Citrus (538) 136,800 - -
Special Deposits (801) 3,660,668 -
Successor Agency (820) 37,500 - - - -
Total Interfund Transfers From Other Funds 6,379,038 2,266,057 45,689,313 2,636,093 2,450,517 Other Financing Sources
Extraordinary Land Sale - 43,402,230 - - -
Total Other Financing Sources - 43,402,230 - -
Decreases/Use of to Reserves:

Reserve for Advances Receivable 155,086 - - - -
Reserve for Prepaids 183,522 - - - -
Reserve for Donations 33,826 - - - -
Reserve for PEG Fees 901 30,000 30,000 - -
Reserve for Maintenance: Park Facilities - 40,000
Reserve for Maintenance: Bldgs. & Improv. - 120,000 -
Reserve for Capital: >$50,000 84,392 - 184,963 - -
Reserve for Sidewalk Improvements - - 849,538 - -
Reserve for Encumbrances 2,514,952 7,083,392 7,083,392 - - Total Cancellations or Decreases to Reserves 2,972,679 7,113,392 8,187,893 120,000 - TOTAL AVAILABLE FINANCIAL SOURCES $ 108,619,730 $ 175,827,674 $ 182,330,645 $ 131,089,432 $ 132,854,140 General Fund Budget Summary
Redlands Regular Meeting 06-07-2022 398 of 1593
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER
(AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED
FINANCIAL REQUIREMENTS:

Appropriations/Expenditures
City Council $ 314,561 $ 482,922 $ 368,262 $ 556,249 $ 422,788 City Manager (incl. HR) 5,090,345 6,348,627 6,085,104 7,312,037 7,667,449 City Clerk 313,762 406,611 224,901 596,698 453,870
City Attorney 688,876 678,340 1,139,658 775,451 809,835 Management Services 2,004,220 2,495,997 2,453,026 2,752,726 2,845,655 Development Services 2,965,856 3,536,906 3,536,882 5,110,814 4,501,626 Facilities 7,919,549 31,200,078 30,896,521 12,796,500 12,452,245 Community Services 945,226 1,837,648 1,684,926 2,443,656 2,848,118 Engineering 1,249,786 4,767,023 5,017,008 7,887,089 7,227,031 Library 2,426,448 3,012,395 3,042,615 3,114,321 3,200,206 Police 28,497,658 34,666,137 33,359,600 35,335,442 35,551,297 Fire 15,000,257 20,247,841 20,200,793 19,768,684 20,999,079 Total Appropriations 67,416,595 109,680,525 108,009,297 98,449,668 98,979,199 Interfund Transfers to Other Funds:

Governmental Grants (200) 9,707 - - - -
Paramedic Fund (205) 4,220,472 4,499,810 4,125,500 4,747,477 5,326,446 Downtown Redlands Business Assoc. (236) 114,904 106,557 106,557 - - Parking Authority (237) 7,739 10,800 10,801 11,642 12,799 Landscape Maintenance District (263) 35,764 31,798 31,260 21,639 21,839 Safety Hall (406) - 16,100,000 16,100,000 - -
Liability Self-Insurance (602) 2,656,396 2,500,000 3,150,000 3,500,000 4,150,000 Special Deposits (801) 83,027 - - - -
Total Interfund Transfers To Other Funds 7,128,009 23,248,965 23,524,118 8,280,758 9,511,084 New or Increases to Reserves
Reserve for Prepaids 196,623 - - - -
Restate Special Deposits Reserve 3,577,642 - - - -
Reserve for PEG Fees 52,844 - - - -
Reserve for Operational Contingency - 946,209 946,209 - - Reserve for Maintenance: Bldgs. & Improv. - 946,209 946,209 - - Reserve for Unfunded Mandates - 946,209 946,209 - -
Reserve for Capital: >$50,000 - 946,209 946,209 - -
Reserve for Fire Equipment 358,142 - - - -
Reserve for Encumbrances 7,083,392 - - - -
Reserve for Animal Shelter Improv. 12,646 - - - -
Reserve for Future Facilities - 22,102,230 22,102,230 2,700,000 2,700,000 Reserve for Sidewalk Improvements - 1,000,000 1,000,000 - - Reserve for Public Safety / Homelessness - 2,527,356 2,527,356 - - Total New or Increases to Reserves 11,281,289 29,414,422 29,414,422 2,700,000 2,700,000 TOTAL FINANCIAL REQUIREMENTS $ 85,825,893 $ 162,343,912 $ 160,947,837 $ 109,430,426 $ 111,190,283 SOURCES OVER/(UNDER) REQUIREMENTS 6,308,063 (9,310,076) (1,411,029) 276,198 4,851 ENDING FUND BALANCE-UNRESERVED $ 22,793,838 $ 13,483,762 $ 21,382,809 $ 21,659,006 $ 21,663,857 General Fund Budget Summary (cont.)
Redlands Regular Meeting 06-07-2022 399 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

PROPERTY TAXES
101501 4101 Current Secured Taxes 31,887,241 34,435,345 33,123,546 34,327,769 35,423,113 101501 4102 Current Unsecured Taxes 727,986 640,700 720,000 900,000 717,881 101501 4103 Supplemental Secured Taxes 369,778 250,000 350,000 336,362 352,047 101501 4104 Supplemental Unsecured Taxes 28,787 23,900 23,900 24,776 25,821 101501 4105 Secured PY Taxes 424,473 370,000 370,000 378,852 391,108 101501 4106 Unsecured PY Taxes 16,384 11,500 11,500 11,421 13,102 101501 4107 Supplemental PY Taxes 174,251 145,000 170,000 173,377 174,543 101501 4108 Possessory Interest Taxes 265,144 225,000 300,000 273,473 278,940 TOTAL PROPERTY TAXES 33,894,044 36,101,445 35,068,946 36,426,030 37,376,555

OTHER TAXES
101501 4001 Sales Tax - Donut Hole - 4,300,000 6,264,200 6,389,500 6,010,507 101501 4003 Sales and Use Tax 20,878,533 19,521,411 19,659,012 20,055,611 20,593,315 101501 4005 Public Sfy Sales Tax-Prop 172 1,045,746 1,308,329 1,308,329 1,447,680 1,447,680 101501 4006 Measure T Sales Tax 4,617,190 16,194,863 19,393,000 18,207,000 18,696,000 101501 4207 Property Transfer Tax 496,074 650,000 668,000 547,200 571,000 101502 4208 Transient Occupancy Tax 1,834,855 1,690,000 1,787,000 1,530,000 1,609,000 101502 4209 Franchise Fees 2,379,571 2,358,585 2,630,212 2,595,483 2,567,833 101502 4210 Mining Tax 362,020 345,000 360,000 362,000 360,000 TOTAL OTHER TAXES 31, 613,989 46,368,188 52,069,753 51,134,474 51,855,335 TOTAL TAXES 65, 508,033 82,469,633 87,138,699 87,560,504 89,231,890

OTHER REVENUES
101502 4301 Business License 4,615,449 4,175,574 4,750,000 4,892,000 4,900,000 101502 4302 Dog License 56,405 60,000 53,000 55,500 54,600 101501 4330 Street Rep Fee-TruckHaul Prmt - - 4 - -
101502 4305 Building Permits 1,104 1,500 1,500 1,000 1,000 101120 4329 Miscellaneous Permit 3,568 2,700 2,700 1,000 1,000 101501 4403 Motor Vehicle Fees 52,039 40,000 82,201 64,000 65,000 101501 4405 Mandated Costs Reimb 58,385 60,000 40,000 40,000 40,000 101100 4415 Cost Recovery/Reimbursed Exp 499 900 500 500 500 101501 4415 Cost Recovery/Reimbursed Exp 1,392 - - - -
101150 4415 Cost Recovery/Reimbursed Exp 27,735 30,000 - - - 101150 4521 City Atty Services Reimbursed 88,400 90,000 90,000 90,000 90,000 101501 4604 City Ordinance Violation 6,290 8,000 5,000 6,000 7,000 101502 4701 Application/Filing Fee 150,593 170,000 170,000 170,000 170,000 101121 4711 PEG Fees 52,844 - 50,000 50,000 50,000
101502 4711 PEG Fees - 50,000 - - -
101501 4805 General Gov't Overhead 4,444,239 4,647,672 4,647,672 4,167,736 4,379,383 101501 4808 Investment Income 241 - - - -
101502 4808 Investment Income 46,028 250,000 175,000 200,000 200,000 101502 4810 Returned Check Fee 430 1,000 250 500 500
101501 4812 Sale of Surplus Property 5 - 8,000 2,000 5,000 101501 4814 Miscellaneous Receipts 248,742 250,000 160,000 160,000 160,000 101502 4814 Miscellaneous Receipts 10 - 5 - -
101110 4817 Misc. Taxable Sales - - 60 - -
101501 4820 Bad Debt Recoveries 9,415 10,000 1,200 5,000 5,000 TOTAL OTHER REVENUE 9,863,813 9,847,346 10,237,092 9,905,236 10,128,983 TOTAL GENERAL GOVERNMENT 75,371,846 92,316,979 97,375,791 97,465,740 99,360,873 Redlands Regular Meeting 06-07-2022 400 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

DEVELOPMENT SERVICES
101162 4305 Building Permits 1,109,857 1,250,000 1,320,882 1,386,926 1,456,272 101164 4305 Building Permits 54,203 85,000 72,948 76,595 80,425 101162 4306 Electrical Permits 134,281 135,000 144,107 151,312 158,878 101162 4307 Plumbing Permits 65,596 80,000 71,096 74,651 78,384 101162 4309 HVAC Permits 103,274 120,000 106,656 111,988 117,588 101162 4310 Cert of Occupancy 21,529 17,500 29,151 30,609 32,139 101162 4311 Pool and Spa Permits 70,555 60,000 49,474 51,948 54,545 101164 4312 Sign Permits 15,717 22,000 14,702 15,437 16,209 101164 4313 Demolition Permits 3,790 7,500 7,941 8,338 8,754 101162 4314 Roofing Permits 131,290 125,000 127,382 133,751 140,438 101164 4315 Historic Cert of Approp 11,878 6,000 8,489 8,914 9,359 101164 4320 East Valley Corridor - 10,000 17,837 18,729 19,665 101164 4321 Specific Plan 8,854 6,000 7,589 7,969 8,367 101164 4322 Conditional Use Permit 39,540 25,000 62,719 65,855 69,148 101164 4323 Variances 6,952 7,500 17,782 18,671 19,605
101164 4324 Home Occupation Permit 7,091 5,000 3,254 3,416 3,587 101164 4415 Cost Recovery/Reimbursed Exp 337,435 - 155,160 162,918 171,064 101162 4501 General Plan Review Fee 83,937 80,000 175,430 184,201 193,411 101162 4503 Plan Check 507,410 500,000 367,046 385,398 404,668 101164 4503 Plan Check 67,371 75,000 50,211 52,722 55,358 101164 4504 Preliminary Review 6,820 6,000 8,678 9,112 9,567 101164 4505 CRA Review 68,684 60,000 100,675 105,709 110,994 101164 4506 Map Review 86,855 60,000 84,984 89,233 93,695 101164 4507 Street Vacation 1,561 7,500 8,921 9,367 9,836 101164 4508 Environmental Impact - - 840 882 926
101164 4510 Planning Appeal Processing 795 - - - -
101164 4511 Ordinance Amendment 12,824 3,806 6,509 6,835 7,176 101164 4512 Development Agreements 14,716 6,108 - - -
101164 4513 Annexation Agreements 5,130 - 4,397 4,617 4,848 101164 4515 Socio-Economic Studies 31,408 35,000 44,777 47,016 49,367 101162 4528 Research & Microfilming 6,176 8,000 4,608 4,838 5,080 101164 4717 Contract Administration Fee 35,730 70,000 17,225 18,086 18,991 101162 4810 Returned Check Fee 43 - 74 77 81
101164 4810 Returned Check Fee 43 - - - -
101161 4814 Miscellaneous Receipts 32,060 - - - -
101164 4814 Miscellaneous Receipts 21,870 20,000 27,948 29,345 30,813 TOTAL DEVELOPMENT SERVICES 3,105,275 2,892,914 3,119,491 3,275,466 3,439,239

LIBRARY
101190 4532 Non-Resident Fees 5,286 6,000 6,000 6,300 6,615 101190 4733 Library Fines 5,001 25,000 19,250 20,250 21,275 101191 4801 Lincoln Shrine Support 408,011 89,000 89,000 45,000 - 101190 4810 Returned Check Fee - - 43 - -
TOTAL LIBRARY 418,298 120,000 114,293 71,550 27,890
Redlands Regular Meeting 06-07-2022 401 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

POLICE DEPARTMENT
101202 4325 Adult Oriented Bus Permit 4,213 2,500 800 2,500 2,500 101202 4329 Miscellaneous Permit - - 50 - -
101202 4408 Federal Reimbursement - 4,200 - - -
101202 4412 POST Training Reimbursement 25,661 15,000 20,000 20,000 20,000 101202 4414 IRNET Reimbursement 17,211 6,500 9,000 7,500 7,500 101200 4415 Cost Recovery/Reimbursed Exp 55,116 30,000 5,844 30,000 30,000 101202 4415 Cost Recovery/Reimbursed Exp 3,219 - 18,000 - - 101204 4415 Cost Recovery/Reimbursed Exp 291,987 360,000 360,000 360,000 360,000 101202 4525 Depositions 3,698 4,250 5,250 5,250 5,250
101202 4526 Fingerprinting/Bkgrd Check 2,314 1,500 1,500 - - 101202 4529 Police Reports 2,849 3,000 3,000 3,000 3,000 101202 4579 Vehicle Impound Fees 49,805 40,500 45,000 45,000 45,000 101202 4580 Tow Fees 41,920 35,000 30,000 35,000 35,000 101200 4584 Contract Services 960 - -
101202 4584 Contract Services 2,232 2,232 2,232 2,232 2,232 101200 4606 False Alarm Fees 19,716 19,500 8,000 5,000 5,000 101202 4607 Booking Restitution 1,064 - - - -
101202 4810 Returned Check Fee 43 - - - -
101200 4812 Sale of Surplus Property 15,089 - - - -
101202 4812 Sale of Surplus Property 238 - 1,138 - -
101202 4814 Miscellaneous Receipts 11,437 7,500 7,500 7,500 7,500 101202 4819 Donations 26,000 32,297 2,800 - -
TOTAL POLICE DEPARTMENT 573,812 563,979 521,074 522,982 522,982

POLICE - ANIMAL CONTROL
101203 4415 Cost Recovery/Reimbursed Exp 88,875 96,954 96,954 101203 4534 Animal Adoptions 25,001 35,000 38,000
101203 4535 Boarding Fees 3,290 4,500 2,750
101203 4536 Owner Release for Adoption 6,930 4,500 4,500 101203 4537 Shelter Apprehension Fees 4,373 6,500 2,200 101203 4538 Shelter Deposit Fees 9,615 17,500 10,500
101203 4583 Trap Rentals - - 95
101203 4585 Animal Pick-Up Reimb (NPDES) 19,635 15,000 20,000 101203 4602 Code Enforcement Abatement 1,815 3,000 2,000 101203 4819 Donations 31,155 - 24,921
TOTAL POLICE - ANIMAL CONTROL 190,689 182,954 201,920

FIRE DEPARTMENT
101251 4310 Cert of Occupancy 4,530 10,000 5,000 7,000 8,000 101251 4327 Special Fire Permits 46,942 50,000 50,000 55,000 60,000 101251 4328 Fire Permits 3,159 10,000 5,000 7,000 8,000 101250 4409 Mutual Aid Reimbursement 344,739 500,000 450,000 600,000 600,000 101250 4415 Cost Recovery/Reimbursed Exp 52,605 25,000 54,000 55,000 55,000 101251 4415 Cost Recovery/Reimbursed Exp 1,013 - 1,000 1,000 1,000 101251 4503 Plan Check 27,782 50,000 25,000 25,000 27,000 101251 4517 Inspections 12,750 20,000 15,000 15,000 17,000 101251 4519 Weed Abatement - 10,000 - - -
101251 4520 State Mandated Inspect. 569 1,000 1,000 1,000 1,200 101250 4531 City Classes/Programs 17,213 5,000 10,000 12,000 15,000 101251 4602 Code Enforcement Abatement 1,000 500 500 500 700 101250 4603 Fire Alarms - 1,000 500 500 500
101250 4812 Sale of Surplus Property 834 - - - -
101250 4819 Donations - 5,000 1,000 - -
TOTAL FIRE DEPARTMENT 513,136 687,500 618,000 779,000 793,400 Redlands Regular Meeting 06-07-2022 402 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

FCS - ANIMAL SERVICES
101311 4415 Cost Recovery/Reimbursed Exp 135,000 135,000 101311 4534 Animal Adoptions 38,000 40,000
101311 4535 Boarding Fees 4,000 4,000
101311 4536 Owner Release for Adoption 4,500 4,500
101311 4537 Shelter Apprehension Fees 3,000 3,000
101311 4538 Shelter Deposit Fees 10,000 10,000
101311 4583 Trap Rentals 95 95
101311 4585 Animal Pick-Up Reimb (NPDES) 15,000 15,000
101311 4602 Code Enforcement Abatement 3,000 3,000
TOTAL FCS - ANIMAL SERVICES 212,595 214,595

RECREATION & SENIOR SERVICES
101309 4415 Cost Recovery/Reimbursed Exp 33 - - - -
101309 4530 Contract Classes 104,796 190,000 190,000 355,714 355,714 101309 4531 City Classes/Programs - 20,000 - - -
101309 4533 Lighting Fees 20,825 18,000 19,658 20,641 21,673 101309 4545 Program Income 8,760 12,000 7,389 7,758 8,146 101309 4802 Concessions (Payphone) - - 282 - -
101309 4812 Sale of Surplus Property 1,841 - - - -
101309 4813 Rental Income 46,216 100,000 105,000 200,000 250,000 101309 4814 Miscellaneous Receipts 70 - 3 - -
101309 4815 Game Income 190 2,000 437 459 482
101309 4819 Donations 5,193 43,728 44,393 - -
TOTAL RECREATION & SENIOR SERVICES 187,924 385,728 367,162 584,572 636,015

FACILITIES AND COMMUNITY SERVICES DEPARTMENT
101303 4312 Sign Permits 875 - 1,500 1,500 1,500
101300 4415 Cost Recovery/Reimbursed Exp 83,802 40,000 152,000 85,000 92,000 101301 4415 Cost Recovery/Reimbursed Exp 1,071 - - - -
101302 4415 Cost Recovery/Reimbursed Exp 332 332 592 - - 101303 4415 Cost Recovery/Reimbursed Exp 25,176 - 8,365 352,000 322,000 101304 4415 Cost Recovery/Reimbursed Exp 6,023 - - - -
101305 4415 Cost Recovery/Reimbursed Exp (6,279) - - - - 101306 4415 Cost Recovery/Reimbursed Exp - - 150 - -
101310 4415 Cost Recovery/Reimbursed Exp - - 32 - -
101300 4523 Abandoned Prop Inspections 678 - 340 - -
101306 4524 Rental Property Inspections 229,348 150,000 150,000 130,000 140,000 101303 4533 Lighting Fees - - 345 - -
101300 4584 Contract Services (6,388) - - - -
101303 4584 Contract Services 2,955 - 2,955 2,955 2,955 101300 4602 Code Enforcement Abatement 136,228 200,000 100,000 120,000 130,000 101300 4702 Litter Control Fees 6,708 1,000 3,878 4,072 4,275 101304 4703 Street Cleaning Fees 341,876 340,000 296,431 311,252 326,815 101300 4725 Landfill Mitigation Fees 271,978 250,000 149,954 157,451 165,324 101303 4809 Finance Charges 70 - 350 - -
101306 4810 Returned Check Fee 129 - - - -
101303 4811 Land Sale Proceeds 4,264 - - - -
101302 4812 Sale of Surplus Property 10,440 - - - -
101300 4813 Rental Income 1,000 - - - -
101303 4813 Rental Income 89,129 - 90,540 95,067 99,820 101310 4813 Rental Income - 1,501,971 1,382,190 1,742,329 1,374,934 101300 4814 Miscellaneous Receipts 67 - - - -
101303 4814 Miscellaneous Receipts 77,617 - - - -
101303 4819 Donations 1,000 - - - -
TOTAL FACILITIES & COMM SERVICES DEPARTMENT 1,278,099 2,483,303 2,339,622 3,001,626 2,659,623 Redlands Regular Meeting 06-07-2022 403 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

ENGINEERING
101400 4305 Building Permits 8,007 8,000 15,300 16,000 17,000 101400 4308 Grading/Paving Permits 45,420 20,000 51,700 54,000 57,000 101400 4316 Street Permits 476,951 225,000 400,000 420,000 441,000 101400 4319 NPDES Permits 173,046 140,000 120,000 126,000 132,000 101400 4322 Conditional Use Permit 10,660 8,000 11,900 12,000 13,000 101400 4415 Cost Recovery/Reimbursed Exp 77,177 33,800 37,000 24,000 25,000 101400 4503 Plan Check 206,719 100,000 170,500 179,000 188,000 101400 4505 CRA Review 9,594 6,000 15,300 16,000 17,000 101400 4506 Map Review 48,771 25,000 90,000 95,000 100,000 101400 4507 Street Vacation 2,248 - 2,248 2,000 2,000
101400 4512 Development Agreements 6,244 3,000 10,000 11,000 12,000 101400 4522 WQMP Review Admin 50,627 30,000 54,300 57,000 60,000 101400 4578 Street Trench Cut Fee 26,950 20,000 24,000 25,000 26,000 101400 4812 Sale of Surplus Property 746 - - - -
TOTAL ENGINEERING DEPARTMENT 1,143,160 618,800 1,002,248 1,037,000 1,090,000 TOTAL GENERAL FUND (101) 82,782,239 100,252,157 105,659,601 106,950,531 108,744,617 GENERAL GOVT GRANTS (200)
200120 4401 State Grants 221,852 - - - -
200164 4401 State Grants - 610,000 610,000 - -
200202 4401 State Grants 35,070 62,520 56,939 - -
200250 4401 State Grants 26,171 244,500 244,500 - -
200300 4401 State Grants 4,890 510 510 - -
200400 4401 State Grants 43,109 3,601,169 3,851,169 - - 200120 4407 Federal Grants 252,059 - 11,256,047 - -
200164 4407 Federal Grants 737,937 1,229,877 1,232,905 - - 200202 4407 Federal Grants 55,597 378,647 353,166 - -
200250 4407 Federal Grants 1,769,748 168,723 168,723 - - 200300 4407 Federal Grants 1,762 5,390 5,390 - -
200400 4407 Federal Grants 288,930 1,699,158 1,699,158 - - 200202 4408 Federal Reimbursement 4,570 - - -
200202 4410 Other Grants - 28,000 28,000 - -
200250 4410 Other Grants 20,220 52,242 52,242 - -
200303 4410 Other Grants 68,016 - - -
200309 4410 Other Grants 100,239 150,709 150,709 - -
200120 4808 Investment Income 63 - - - -
TOTAL GENERAL GOVT GRANTS 3,630,233 8,231,445 19,709,459 - - EMERGENCY SERVICES (205)
205250 4101 Current Secured Taxes 1,124,853 1,000,000 1,100,000 1,100,000 1,100,000 205250 4415 Cost Recovery/Reimbursed Exp 3,245 2,500 2,000 2,500 2,500 205250 4532 Non-Resident Fees - 4,000 31,000 30,000 30,000 205250 4819 Donations 5,300 2,800 2,700 2,500 3,000
TOTAL EMERGENCY SERVICES 1,133,398 1,009,300 1,135,700 1,135,000 1,135,500 HOUSEHOLD HAZARDOUS WASTE (206)
206250 4402 State Reimbursement - 10,000 - - -
206250 4545 Program Income 155,402 50,000 105,000 100,000 100,000 TOTAL HOUSEHOLD HAZARDOUS WASTE 155,402 60,000 105,000 100,000 100,000 GAS TAX (207)
207300 4201 Road Maint. Rehab (Sec 2030) 1,315,347 1,363,009 1,473,777 1,621,931 1,486,239 207300 4202 Gas Tax (Prop 111) 2105 361,476 401,653 420,849 459,075 427,192 207300 4203 Gas Tax 2107 489,138 510,827 573,526 627,170 570,508 207300 4204 Gas Tax Engineering Rcpts. 7,500 7,500 7,500 7,500 7,500 207300 4205 Gas Tax 2106 226,018 246,771 258,068 281,535 262,125 207300 4206 Gas Tax 2103 & Tax 7360 473,373 546,761 603,391 700,795 616,982 TOTAL GAS TAX 2,872,852 3,076,521 3,337,111 3,698,006 3,370,546 Redlands Regular Meeting 06-07-2022 404 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED LOCAL TRANSPORTATION (209)
209400 4330 Street Rep Fee-Truck Haul Prmt 8,149 - - - - 209400 4415 Cost Recovery/Reimbursed Exp 60,342 44,000 44,000 - - 209400 4808 Investment Income (817) - 594 - -
TOTAL LOCAL TRANSPORTATION 67,674 44,000 44,594 - -
MEASURE "I" 2010 (210)
210400 4004 Measure I Sales Tax 1,612,052 1,429,595 1,801,168 1,825,567 1,837,360 210400 4808 Investment Income 729 9,147
TOTAL MEASURE "I" 2010 1,612,781 1,438,742 1,801,168 1,825,567 1,837,360 PARIS STREET RECONSTRUCTION (211)
211910 4415 Cost Recovery/Reimbursed Exp 36,186 - - - - 211400 4808 Investment Income (10,597) 56,095
TOTAL PARIS STREET RECONSTRUCTION 25,589 56,095 - - -
AIR QUALITY IMPROVEMENT (221)
221400 4411 AB2766 Subvention AQMD 115,131 89,000 89,000 89,000 89,000 221400 4808 Investment Income 1,518 1,000
TOTAL AIR QUALITY IMPROVEMENT 116,649 90,000 89,000 89,000 89,000 TRAFFIC SAFETY (223)
223200 4608 Traffic Fines 34,704 25,000 20,000 25,000 25,000 223200 4609 Red Light Traffic Fines 1,861 2,000 2,000 2,000 2,000 223200 4610 Parking Fines 89,973 175,000 60,000 175,000 175,000 TOTAL TRAFFIC SAFETY 126,538 202,000 82,000 202,000 202,000 OPEN SPACE (227)
227501 4720 Open Spc Acq Fee 120,778 125,000 345,560 500,000 500,000 227501 4808 Investment Income 5,883 - - - -
TOTAL OPEN SPACE 126,661 125,000 345,560 500,000 500,000 DOWNTOWN BUSINESS AREA (236)
236300 4545 Program Income 2,135 3,000 3,000 151,000 154,000 236300 4808 Investment Income (270) 100 - - -
236300 4814 Miscellaneous Receipts 24,762 15,000 30,000 - - TOTAL DOWNTOWN BUSINESS AREA 26,627 18,100 33,000 151,000 154,000 PARKING AUTHORITY (237)
237502 4813 Rental Income 9,523 11,000 11,000 11,500 11,500 TOTAL PARKING AUTHORITY 9,523 11,000 11,000 11,500 11,500 PUBLIC ART FUND (238)
238100 4808 Investment Income 20 - - - -
TOTAL PUBLIC ART FUND 20 - - - -
TRANSPORTATION DEVELOPMENT ACT (241)
241400 4401 State Grants 160,967 1,180,448 1,180,448 - - TOTAL TRANSPORTATION DEVELOPMENT ACT 160,967 1,180,448 1,180,448 - - ASSET FORFEITURE (246)
246200 4611 Drug Confiscation - State 732 5,000 2,175 3,000 3,000 246200 4612 Drug Confiscation - Federal 73,896 132,803 20,324 30,000 30,000 246200 4613 Drug Confiscation-Fed Treas - 20,000 70,737 80,000 80,000 246200 4614 15% Drug/Gang Prevention-CA 129 476 384 600 600 246200 4808 Investment Income 2,043 - 5,054 6,000 6,000 246200 4812 Sale of Surplus Property 5,450 - - - -
TOTAL ASSET FORFEITURE 82,250 158,279 98,674 119,600 119,600 Redlands Regular Meeting 06-07-2022 405 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED SUPPLEMENTAL LAW ENFORCEMENT (249)
249200 4401 State Grants 242,922 299,259 175,059 175,059 225,000 249200 4808 Investment Income 1,157 3,000 1,500 1,500 1,500 TOTAL SUPPLEMENTAL LAW ENFORCEMENT 244,079 302,259 176,559 176,559 226,500 PARK & OPEN SPACE DEV (250)
250300 4719 Park & Open Space Facilities 379,519 750,000 1,500,000 1,500,000 1,500,000 250400 4808 Investment Income 3,404 4,158 - - -
TOTAL PARK & OPEN SPACE DEV 382,923 754,158 1,500,000 1,500,000 1,500,000 PUBLIC FACILITIES DEV (251)
251300 4712 Police Facilities 6,939 9,000 28,600 23,000 26,000 251300 4713 Fire Facilities 140,752 170,000 549,000 443,000 509,000 251300 4714 Library Facilities 33,427 50,000 149,000 132,000 152,000 251300 4715 General Government Facilities 159,044 200,000 650,000 522,000 600,000 TOTAL PUBLIC FACILITIES DEV 340,162 429,000 1,376,600 1,120,000 1,287,000 ARTERIAL STREET CONSTRUCTION (252)
252400 4722 Regional Arterial Fee 276,084 240,000 603,000 500,000 575,000 252400 4723 Railroad Crossings Fee 4,631 4,000 10,600 10,000 12,000 252400 4724 Local Arterial Fee 105,502 80,000 225,100 200,000 230,000 252400 4808 Investment Income 12,611 29,308 15,000 12,000 14,000 TOTAL ARTERIAL STREET CONSTRUCTION 398,828 353,308 853,700 722,000 831,000 TRAFFIC SIGNALS (253)
253302 4721 Transportation Facilities 25,350 20,000 109,000 90,000 88,000 253400 4721 Transportation Facilities (1,331) - - - -
253400 4808 Investment Income 4,590 9,954 4,500 4,500 4,500 TOTAL TRAFFIC SIGNALS 28,609 29,954 113,500 94,500 92,500 FREEWAY INTERCHANGES (254)
254304 4721 Transportation Facilities 245,554 205,000 400,000 450,000 518,000 254400 4721 Transportation Facilities (12,890) - - - -
254400 4808 Investment Income 10,439 23,475 8,000 8,000 8,500 TOTAL FREEWAY INTERCHANGES 243,103 228,475 408,000 458,000 526,500 STREET LIGHTING DISTRICT #1 (260)
260300 4727 Assessment District 25,249 24,300 25,000 25,000 25,000 TOTAL STREET LIGHTING DISTRICT #1 25,249 24,300 25,000 25,000 25,000 COMMUNITY FACILITY DISTRICT 2004-1 (261)
261300 4727 Assessment District 356,455 465,000 540,000 575,000 600,000 261300 4808 Investment Income 275 4,000 1,000 1,000 1,000 261300 4814 Miscellaneous Receipts 30,000 - - - -
TOTAL COMMUNITY FACILITY DISTRICT 386,730 469,000 541,000 576,000 601,000 LANDSCAPE MAINTENANCE DISTRICT (263)
263300 4727 Assessment District 28,766 29,000 29,000 29,000 29,000 TOTAL LANDSCAPE MAINTENANCE DISTRICT 28,766 29,000 29,000 29,000 29,000 GENERAL DEBT SERVICE (305)
305501 4107 Supplemental PY Taxes 59 - - - -
305501 4110 Supplemental - Voter Approved 62,530 30,000 30,000 30,000 30,000 305501 4808 Investment Income 608 - 430 430 430
TOTAL GENERAL DEBT SERVICE 63,197 30,000 30,430 30,430 30,430 STORM DRAIN CONSTRUCTION (405)
405300 4718 Storm Drain Fees 127,781 165,000 330,000 330,000 380,000 405400 4808 Investment Income 7,651 15,561 7,500 7,500 7,500 TOTAL STORM DRAIN CONSTRUCTION 135,432 180,561 337,500 337,500 387,500 Redlands Regular Meeting 06-07-2022 406 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED SAFETY/CITY HALL REPLACEMENT (406)
406501 4808 Investment Income 16,647 5,000 7,500 - -
406501 4811 Land Sale Proceeds 1,386,982 - - - -
TOTAL SAFETY/CITY HALL REPLACEMENT 1,403,629 5,000 7,500 - - WATER (501)
501900 4415 Cost Recovery/Reimbursed Exp 207,581 5,000 25 25 25 501900 4503 Plan Check 30,525 10,000 20,000 20,000 21,000 501900 4556 Water Usage 26,999,267 26,279,000 25,000,000 31,897,398 32,577,584 501900 4557 Fire Flow Testing 2,765 3,000 2,500 3,000 3,000 501900 4558 B Contract Water Usage 96,804 106,000 100,000 100,000 105,000 501900 4560 Water Meter Install 36,195 37,000 30,000 32,000 30,000 501900 4564 Irrigation Water Usage 2,991,099 3,086,000 2,800,000 3,000,000 3,100,000 501900 4566 Fire Hydrant Water Usage 211,104 197,000 150,000 150,000 155,000 501900 4568 Fire Protection Water Usage 541,197 427,000 400,000 400,000 420,000 501900 4605 Conservation Violation Penalty - 5,000 500 500 525 501900 4704 Frontage Charge 308,646 30,000 400,000 40,000 45,000 501900 4808 Investment Income 199,472 765,000 200,000 200,000 210,000 501900 4810 Returned Check Fee - - 50 50 50
501900 4812 Sale of Surplus Property 23,540 - - - -
501900 4813 Rental Income 153,150 173,000 110,000 125,000 130,000 501900 4814 Miscellaneous Receipts 158,691 111,000 125,000 100,000 105,000 501900 4825 Capital Contribution 745,870 - - - -
TOTAL WATER 32,705,906 31,234,000 29,338,075 36,067,973 36,902,184 WATER PROJECTS (501910)
501910 4407 Federal Grants 7,500 - 551,799 - -
TOTAL WATER PROJECTS 7,500 - 551,799 - -
WATER DEBT SERVICE (501930)
501930 4808 Investment Income 249 1,500
TOTAL WATER DEBT SERVICE 249 1,500 - - -
SOURCE ACQUISITION (508)
508900 4562 Water Source Acq Residential 42,504 100,000 600,000 380,000 437,000 508900 4563 Water Source Acq Non-Res - 25,000 60,000 40,000 46,000 508900 4808 Investment Income 3,031 5,000 - - -
TOTAL SOURCE ACQUISITION 45,535 130,000 660,000 420,000 483,000 WATER CAPITAL IMPROVEMENT (509)
509920 4575 Cap Improv Chrg Non-Res - 100,000 300,000 300,000 345,000 509920 4576 Cap Improv Chrg Residential 768,417 650,000 1,400,000 1,400,000 1,610,000 509920 4808 Investment Income 3,705 1,500 - - -
TOTAL WATER CAPITAL IMPROVEMENT 772,122 751,500 1,700,000 1,700,000 1,955,000 SOLID WASTE (511)
511900 4415 Cost Recovery/Reimbursed Exp 520,922 5,000 19,456 20,000 20,000 511900 4551 SW Service - Residential 8,935,698 8,500,000 8,600,000 9,030,000 9,481,500 511900 4552 SW Service - Non-Residential 7,443,998 7,500,000 7,500,000 7,875,000 8,268,750 511900 4554 Special Hauls & Rolls-Offs 2,622,527 2,500,000 2,700,000 2,835,000 2,976,750 511900 4555 Recycled Material 7,710 15,000 7,000 10,000 10,000 511900 4729 Reimb. Property Damages - - 500 - -
511900 4808 Investment Income 7,984 100,000 11,416 15,000 15,000 511900 4810 Returned Check Fee 43 - 86 - -
511900 4811 Land Sale Proceeds - 23,025,000 23,020,436 - - 511900 4812 Sale of Surplus Property 7,500 2,000 2,000 - - TOTAL SOLID WASTE 19,546,382 41,647,000 41,860,894 19,785,000 20,772,000 SOLID WASTE PROJECT (511910)
511910 4401 State Grants 9,840 36,399 36,399
TOTAL SOLID WASTE PROJECT 9,840 36,399 36,399 - -
Redlands Regular Meeting 06-07-2022 407 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED SOLID WASTE DEBT SERVICE (511930)
511930 4808 Investment Income 183,037 1,000 24
TOTAL SOLID WASTE DEBT SVC 183,037 1,000 24 - -
SOLID WASTE - LANDFILL (511981)
511981 4808 Investment Income - 100,000
TOTAL SOLID WASTE LANDFILL - 100,000 - - -
CALIF ST LANDFILL CLOSURE (517)
517981 4808 Investment Income 24,999 - 18,783
TOTAL CALIF ST LANDFILL CLOSURE 24,999 - 18,783 - -
SOLID WASTE CAP IMPROVEMENT (519)
519920 4575 Cap Improv Chrg Non-Res 116,324 168,117 450,000 475,000 500,000 519920 4576 Cap Improv Chrg Residential 30,550 37,054 - - - 519920 4808 Investment Income 16,536 20,000 18,000 20,000 22,000 TOTAL SOLID WASTE CAP IMPROVEMENT 163,410 225,171 468,000 495,000 522,000 WASTEWATER SERVICE (521)
521900 4415 Cost Recovery/Reimbursed Exp 2,827 3,000 18,000 3,000 3,100 521900 4546 Wastewater Residential 7,346,039 7,331,000 7,200,000 7,800,000 8,400,000 521900 4547 Wastewater Non-Residential 2,406,323 2,511,000 2,400,000 2,600,000 2,800,000 521900 4548 Recycled Water Usage 195,884 239,000 130,000 150,000 155,000 521900 4550 Septage Charge 43,130 37,000 50,000 45,000 48,000 521900 4704 Frontage Charge 133,050 30,000 210,000 60,000 69,000 521900 4808 Investment Income 49,534 360,000 65,000 50,000 52,000 521900 4811 Land Sale Proceeds - 23,025,000 23,020,436 - - 521900 4812 Sale of Surplus Property 9,500 - - - -
521900 4814 Miscellaneous Receipts 4,016 50,000 295,000 25,000 25,000 521900 4825 Capital Contribution 192,908 - - - -
TOTAL WASTEWATER SERVICE 10,383,211 33,586,000 33,388,436 10,733,000 11,552,100 WASTEWATER CAPITAL IMPROVEMENT (529)
529920 4575 Cap Improv Chrg Non-Res - 100,000 200,000 200,000 230,000 529920 4576 Cap Improv Chrg Residential 819,385 550,000 1,300,000 1,300,000 1,495,000 529920 4808 Investment Income 25,827 71,000 1,800 20,000 22,000 TOTAL WASTEWATER CAPITAL IMPROVEMENT 845,212 721,000 1,501,800 1,520,000 1,747,000 NON-POTABLE WATER (531)
531900 4572 Non-Potable Water Usage 378,454 354,000 350,000 355,000 360,000 531900 4573 Non-Potable Water Service Charge 250,941 244,000 220,000 225,000 230,000 531900 4704 Frontage Charge - 10,000 - - -
531900 4808 Investment Income 9,908 50,000 12,000 12,000 12,000 TOTAL NON-POTABLE WATER 639,303 658,000 582,000 592,000 602,000 NON-POTABLE CAPITAL IMPROVEMENT FUND (532)
532920 4575 Cap Improv Chrg Non-Res 200,192 30,000 70,000 75,000 80,000 532920 4808 Investment Income 5,254 25,000 5,000 5,000 5,000 TOTAL NON POT CAP IMPROVEMENT FUND 205,446 55,000 75,000 80,000 85,000 GROVES (538)
538900 4415 Cost Recovery/Reimbursed Exp - - 277 - -
538900 4808 Investment Income (444) - 44 - -
538900 4814 Miscellaneous Receipts 676 - - - -
538900 4818 Grove Receipts 95,736 - - - -
TOTAL GROVES 95,968 - 321 - -
GROVES PROJECTS (538910)
538910 4818 Grove Receipts 589,046 720,000 836,607 850,000 860,000 TOTAL GROVES PROJECTS 589,046 720,000 836,607 850,000 860,000 Redlands Regular Meeting 06-07-2022 408 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED CEMETERY (562)
562900 4415 Cost Recovery/Reimbursed Exp 43 - - - -
562900 4540 Cemetery Interment 232,132 165,000 160,316 175,324 184,090 562900 4541 Cemetery Lots 849,887 680,000 650,000 682,500 716,625 562900 4542 Cemetery Crypts 134,565 75,000 165,910 175,058 183,810 562900 4543 Cemetery Perpetual Care 41,520 68,728 130,000 70,000 70,000 562900 4808 Investment Income 9,654 30,000 7,698 10,000 10,776 562900 4809 Finance Charges 16,777 6,800 9,458 7,500 8,500 562900 4810 Returned Check Fee - 82 86 86 86
562900 4813 Rental Income 34,220 23,250 23,250 27,250 29,250 562900 4814 Miscellaneous Receipts 169,603 97,000 160,000 168,000 176,000 562900 4817 Misc. Taxable Sales 145,129 85,000 110,000 115,500 121,275 562900 4819 Donations 471 500 503 500 500
TOTAL CEMETERY 1,634,001 1,231,360 1,417,221 1,431,718 1,500,912 AVIATION OPERATING (564)
564900 4102 Current Unsecured Taxes 79,616 80,000 80,000 80,000 80,000 564900 4415 Cost Recovery/Reimbursed Exp 6,400 10,000 433 - - 564900 4707 Tie-Down Fees 6,431 7,000 12,000 12,240 12,485 564900 4708 Gate Access Fee 10,437 6,500 11,000 12,075 12,334 564900 4709 Fuel Flowage Fees 4,369 500 3,000 3,500 3,700 564900 4710 Ground Leases 104,620 114,200 115,000 120,750 126,788 564900 4808 Investment Income 1,270 - 788 - -
564900 4809 Finance Charges 155 - - - -
564900 4813 Rental Income 193,355 195,000 225,000 229,500 234,090 564900 4814 Miscellaneous Receipts - 4,000 - - -
TOTAL AVIATION OPERATING 406,653 417,200 447,221 458,065 469,396 AVIATION PROJECTS/GRANTS (564910)
564910 4401 State Grants 2,785 15,920 15,920 - -
564910 4407 Federal Grants - 194,363 239,363 - -
TOTAL AVIATION PROJECTS/GRANTS 2,785 210,283 255,283 - - LIABILITY SELF-INSURANCE (602)
602900 4415 Cost Recovery/Reimbursed Exp 1,810 5,000 (48) - - 602900 4808 Investment Income (6,335) 5,000 (5,260) - - 602900 4810 Returned Check Fee - - 86 - -
602900 4814 Miscellaneous Receipts 897 1,000 7,048 - -
TOTAL LIABILITY SELF-INSURANCE (3,628) 11,000 1,826 - - INFORMATION TECHNOLOGY (604)
604900 4415 Cost Recovery/Reimbursed Exp - 200 100 100 100 604900 4705 Int Serv Rcpts: General Fund 1,673,301 2,024,382 2,024,382 4,041,276 4,347,511 604900 4706 Int Serv Rcpts: Non-Gen Fund 2,387,914 2,525,954 2,525,954 2,441,131 2,626,112 604900 4808 Investment Income 5,959 5,000 6,000 - -
604900 4812 Sale of Surplus Property 25 - - - -
TOTAL INFORMATION TECHNOLOGY 4,067,199 4,555,536 4,556,436 6,482,507 6,973,723 WORKERS COMP SELF-INSURANCE (606)
606951 4415 Cost Recovery/Reimbursed Exp 20,469 - 8,491 - - 606951 4586 Worker's Comp Receipts 2,416,402 2,740,976 2,740,976 3,026,426 3,272,153 606951 4808 Investment Income 16,824 - 7,942
TOTAL WORKERS COMP SELF-INSURANCE 2,453,695 2,740,976 2,757,409 3,026,426 3,272,153 EQUIPMENT MAINTENANCE (607)
607900 4415 Cost Recovery/Reimbursed Exp 536,387 320,000 526,199 552,510 580,135 607900 4705 Int Serv Rcpts: General Fund 1,501,932 1,487,215 1,487,215 1,771,388 2,074,587 607900 4706 Int Serv Rcpts: Non-Gen Fund 3,921,527 4,151,758 4,151,758 4,963,929 5,813,576 607900 4803 L/CNG Outside Fuel Sales 642,659 1,000,000 559,187 823,759 830,446 607900 4808 Investment Income 14,059 10,000 16,620 10,000 10,500 607900 4812 Sale of Surplus Property 700 - - - -
607900 4814 Miscellaneous Receipts - - 1,473 - -
TOTAL EQUIP MAINTENANCE 6,617,264 6,968,973 6,742,452 8,121,586 9,309,244 Redlands Regular Meeting 06-07-2022 409 of 1593

REVENUES
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

ORGKEY OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED UTILITY BILLING (608)
608900 4415 Cost Recovery/Reimbursed Exp 234 - - 300 300 608900 4561 Water Turn-On 7,997 - 8,000 9,000 10,000
608900 4574 Utility Billing Service 1,250,000 980,500 980,500 1,750,000 2,150,000 608900 4808 Investment Income 5,049 20,000 11,000 20,000 20,000 608900 4809 Finance Charges (881) - - - -
608900 4810 Returned Check Fee 15,260 12,000 8,500 8,500 8,500 608900 4814 Miscellaneous Receipts 42,936 30,000 30,000 30,000 30,000 608900 4820 Bad Debt Recoveries 1,471 2,000 500 500 500 TOTAL UTILITY BILLING 1,322,066 1,044,500 1,038,500 1,818,300 2,219,300 PAYROLL CLEARING ADMIN (609)
609900 4823 Pension Bond Allocation 1,845,298 1,755,006 1,907,565 1,870,097 392,455 TOTAL PAYROLL CLEARING ADMIN 1,845,298 1,755,006 1,907,565 1,870,097 392,455 SIMONDS ENDOWMENT (705)
705900 4808 Investment Income 121 - 95 - -
TOTAL SIMONDS ENDOWMENT 121 - 95 - -
PAULINE STANCLIFF MEMORIAL TRUST (706)
706900 4808 Investment Income 71 - 56 - -
TOTAL PAULINE STANCLIFF MEMORIAL TRUST 71 - 56 - -
SPECIAL DEPOSIT (801)
801900 4814 Miscellaneous Receipts 3,577,642 - - - -
TOTAL SPECIAL DEPOSIT 3,577,642 - - - -
COMMUNITY FACILITY DISTRICT TRUST (810)
810962 4415 Cost Recovery/Reimbursed Exp 785,267 730,000 772,175 787,993 801,352 810961 4415 Cost Recovery/Reimbursed Exp 774,908 760,000 751,705 748,308 747,606 810962 4808 Investment Income 65 1,800 100 100 100
810961 4808 Investment Income 58 1,600 100 100 100
TOTAL COMMUNITY FACILITY DISTRICT TRUST 1,560,298 1,493,400 1,524,080 1,536,501 1,549,158 OBLIGATION PAYMENT (820166)
820166 4101 Current Secured Taxes 2,920,874 2,603,288 2,603,288 10,363 - 820166 4808 Investment Income (1,438) 5,000 - - -
TOTAL OBLIGATION PAYMENT 2,919,436 2,608,288 2,603,288 10,363 - SUCCESSOR TO RDA DEBT SVC (820169)
820169 4808 Investment Income 192,046 - 7 - -
TOTAL SUCCESSOR TO RDA DEBT SVC 192,046 - 7 - -
TOTAL NON-GENERAL FUNDS 106,639,984 151,439,037 167,641,079 109,899,198 114,222,561 Redlands Regular Meeting 06-07-2022 410 of 1593
City Clerk
Mission Statement:

The City Clerk's Office is dedicated to promoting open government and offering the public access to all aspects of information about the City government while providing the best possible service to residents, staff, and leadership of the City neutrally and impartially.

Departmental Goals:
 Administrate fair and impartial elections
 Provide efficient service and information to the public  Provide support services to the City Council and City departments  Accurately record and maintain the proceedings, actions, and documentation of the City Council, the Redlands Financing Authority, and the Successor Agency to the Redevelopment Agency for legal, administrative, financial, and historical reference  Work to improve the administration of the office consistent with applicable laws and, through automation, produce more rapid transparent access to government and fulfill the responsibilities of this department to the community
Sustainability Efforts:
 Ongoing effort to digitize all record files for electronic access  Emphasis on an electronic format for all record requests  Scanning of City Council, Successor Agency to the Redevelopment Agency, and Financing Authority minutes, contracts, resolutions, and ordinances for electronic access on the City’s shared network drive and the records management system, known as Laserfiche Performance Measures:
 Compliance with noticing requirements of the Brown Act for all meetings of the City Council, the Successor Agency to the Redevelopment Agency, the Redlands Financing Authority, and City Commissions and Boards
 Add 5,000 documents annually to the digital records database  Provide online records research capability to the public  Document proceedings associated with all City Council, Successor Agency, and Redlands Financing Authority meetings and make them accessible to the staff and the public in a timely manner
 Meet filing deadline for the economic interest statements from elected officials, appointed commissioners, designated staff members, and consultants  Meet filing deadline for campaign finance reporting for elected officials, candidates, and committees
 Provide training to staff members to effectively utilize the City’s automated records system  Publish legal notices of ordinances, resolutions, and public hearings in accordance with law Program Description:

The City Clerk is the record keeper and guardian of our democratic process. In Redlands, the City Clerk is an elected official and is responsible directly to the voters. The department provides service to the public, City Council, City Manager, and all administrative departments and is the election official for the City.

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Program Objectives:
 Maintain an open-door policy for the public
 Conduct general and special municipal elections in accordance with the California Elections Code and coordinate ballot measures, arguments, and impartial analysis documents  Coordinate actions with the County Registrar of Voters during primary, general, and special elections
 Fulfill duties as filing officer for campaign statements for officeholders, candidates, and committees
 Maintain an accurate record of City Council proceedings through a comprehensive general index of all minutes, resolutions, contracts, agreements, and deeds  Act as secretary to the Successor Agency to the Redevelopment Agency and the Redlands Financing Authority and maintain an accurate record of their proceedings through a comprehensive general index of all minutes, resolutions, contracts, agreements, and deeds  Act as Custodian of the City Seal and Custodian of the City's vital records from 1888 to1964  Fulfill duties as Financial Disclosure Officer for conflict of interest filings for elected officials, designated staff, and various consultants
 Coordinate legal publications and notices of ordinances, resolutions, and public hearings in accordance with law
 Follow legal procedures for noticing all public meetings of the City Council, the Successor Agency to the Redevelopment Agency, the Redlands Financing Authority, and all City Commissions and Boards
 Maintain an open, diplomatic and neutral relationship with news media  Maintain the Redlands Municipal Code
 Research, disseminate, and provide information regarding City records as necessary  Provide accessibility to City Council approved records through the City’s website  Manage the electronic recordation of City documents
 Administer and file oaths of office
Department Innovations
E-Filing – Form 700 Conflict of Interest and Campaign Finance Reporting: FY 2022-23 procurement to establish e-filing and management capability for automation of Campaign Finance Reporting for elected officials and committees and establish e-Filing for Statement of Economic Interest Forms (Form 700s) for elected officials, appointed commissioners, and designated staff members. Improves office efficiency, streamlines the reporting processes using an electronic filing system, promotes transparency, and reduces paper.

Real-time Updates – The City’s archiving system, known as Laserfiche, allows the public the ability to browse, search, retrieve, download, and print documents. This enhances citizen awareness and promotes accountability and trust in government.

Strategic Goals – Supports Sustainability by enhancing fiscal and operational practices for maintaining fiscal stability, transparency, and data-driven decisions. Supports Equity and Inclusion by enhancing communication and engagement to ensure all parts of the community have easy access to information
Accomplishments for Fiscal Year 2021-2022:
 Managed the submission of a voter initiative ordinance and coordinated efforts with the Registrar of Voters for signature verification in accordance with the California Elections Code
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 Established the Certification of a voter initiative ordinance and ordered its submittal to the City’s qualified voters on the November 8, 2022 ballot, in accordance with the California Election Code
 Managed finance reporting documents for one committee associated with the voter initiative petition
 Coordinated the submission of economic interest statements from one hundred sixty-one positions, including, elected officials, appointed commissioners, designated staff members, and consultants
 Managed the biannual campaign finance reporting of seven elected officials and eight committees
 Documented proceedings and decisions associated with all City Council, Successor Agency, and Redlands Financing Authority regular and special meetings establishing the historical record
 Enhanced accessibility to City Council documents, including minutes, resolutions, ordinances, contracts, and deeds and easements directly through the City’s website  Digitized City Council documents to document storage system, known as Laserfiche  Conducted City Bid Openings in an impartial way
 Managed and tracked Council Member Ethics Training requirements  Electronically recorded City documents as needed
 Complied with the noticing requirements of the Brown Act for all public meetings  Published legal notices of ordinances, resolutions, and public hearings in accordance with law
 Maintained the Redlands Municipal Code
Significant Program Changes:
 Administer the November 8, 2022, Municipal Election for three Council Member seats, Districts 1, 3, and 5, and the voter initiative ordinance measure, in accordance with the California Elections Code
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FUND ORGKEY
GENERAL FUND 101110
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 72,198 117,663 115,418 133,210 133,210 5002 Salaries: Part-Time 29,267 18,010 637 18,010 18,911 5202 Holiday Pay - - 834 - -
5204 Accrual Payout 648 - - - -
5401 Pension Contributions 19,664 34,311 33,899 39,550 40,496 5501 FICA/Medicare 8,166 10,723 8,869 11,913 11,981
5601 Deferred Compensation 1,845 1,845 1,845 1,845 1,845 5701 Health/Dental Insurance 4,296 12,328 15,700 9,575 10,054 5702 Workers' Comp Insurance 3,411 3,837 3,837 6,916 7,477 5703 Disability Insurance 755 460 1,188 529 529
5704 Unemployment Insurance 291 1,302 1,401 1,302 1,302 5705 Life Insurance - 126 64 126 126
5802 Eyecare Reimbursement - 225 225 225 225
5803 Clothing Allowance - 300 300 300 300
5903 Other Taxable Benefits 429 4,200 4,200 4,200 4,200 TOTAL SALARIES AND BENEFITS 205,330 140,970 188,417 227,700 230,656

SERVICES
6201 Elections 143,771 150,000 200 300,000 150,000
6401 Meeting & Prof Development 150 500 - 1,500 1,575
6402 Travel Expense/Reimbursement - 100 - 225 237
6601 Postage 306 500 500 550 578
6710 Special Contractual Services 3,803 19,197 5,000 14,250 14,963 6802 Info Tech Service Charges 7,984 9,259 9,259 29,628 31,873 6901 Printing and Binding 332 700 500 735 772
6902 Advertising 10,973 16,000 16,000 16,800 17,640
6906 Office Equip & Furn Rent 3,147 2,250 2,250 2,363 2,481 6907 Comms Service & Rental 973 925 925 972 1,021
6909 Subscriptions & Memberships 432 350 350 400 420
TOTAL SERVICES 171,871 199,781 34,984 367,423 221,560

SUPPLIES
7002 Office Supplies 921 1,000 1,000 1,050 1,103
7101 Office Equipment & Furniture - 500 500 525 551
TOTAL SUPPLIES 921 1,500 1,500 1,575 1,654
DEPARTMENT TOTAL 313,762 406,611 224,901 596,698 453,870

DEPARTMENT/DIVISION

CITY CLERK
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City Council
Mission Statement:

The City Council is dedicated to responding to the changing needs in our community and to ensuring that Redlands remains a distinctive place in which to live and work.

Departmental Goals:
 Hold regular meetings to conduct City business and hear public input on all issues  Remain open and responsive to the concerns of the community  Formulate policies and goals and, through the City Manager, direct the use of resources for the attainment of these policies and goals
 Monitor and seek to influence state and federal legislation to better address the concerns of the City of Redlands
 Encourage community involvement through the appointment of citizens to City-sanctioned commissions, boards, and committees
Program Description:

The City Council provides direction upon which all City actions, programs, and priorities are based. The City Council relies on the input of the City Manager and his staff, as well as recommendations from various commissions and boards. The Council further represents City interests through participation in local and regional organizations.

Program Objectives:
 Conduct regular bi-monthly meetings and special meetings as necessary to effectively complete the City’s business
 Maintain active participation in various local and regional organizations  Provide input to the appropriate legislators on issues that will affect the City Redlands Regular Meeting 06-07-2022 415 of 1593

FUND ORGKEY
GENERAL FUND 101100
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 67,231 87,504 84,992 97,433 100,389 5002 Salaries: Part-Time 28,846 24,270 - - -
5006 Elected Official Compensation 30,339 30,000 28,272 57,000 84,000 5101 Overtime Salaries 1,462 - 1,564 5,842 5,857
5202 Holiday Pay 543 - 789 - -
5203 Bonus 1,053 - - - -
5204 Accrual Payout 2,252 - 4,076 - -
5301 Banked Leave Buy Back - 3,904 - 5,842 5,857
5401 Pension Contributions 24,720 25,731 29,660 29,159 30,751 5501 FICA/Medicare 9,121 10,244 8,213 11,201 13,549
5601 Deferred Compensation 10,700 1,327 6,296 1,356 1,356 5701 Health/Dental Insurance 31,118 30,193 26,893 19,304 20,269 5702 Workers' Comp Insurance 2,274 2,741 2,741 2,766 2,991 5703 Disability Insurance - 133 148 291 305
5704 Unemployment Insurance 348 2,676 2,779 2,660 2,660 5705 Life Insurance 40 55 67 71 71
5802 Eyecare Reimbursement - 198 198 254 254
5803 Clothing Allowance 301 75 75 150 150
5903 Other Taxable Benefits 526 832 832 861 861
TOTAL SALARIES AND BENEFITS 219,883 210,874 197,595 234,190 269,320

SERVICES
6102 Legal Services 4,047 100,000 24,031 200,000 25,000 6106 Other Professional Services - - 5,728 - -
6401 Meeting & Prof Development 350 2,500 1,328 2,500 2,625 6402 Travel Expense/Reimbursement - 2,500 1,251 3,395 3,565 6403 Training 356 2,500 303 2,500 2,625
6510 Other Insurance 3,205 3,500 3,205 3,500 3,675
6601 Postage 518 300 124 130 137
6708 Special Program Expenditures 11,665 48,335 42,334 10,200 10,710 6802 Info Tech Service Charges 9,837 9,259 9,259 11,851 12,749 6901 Printing and Binding 544 1,500 6,797 7,137 7,494
6906 Office Equip & Furn Rent 3,529 11,500 2,306 2,421 2,542 6909 Subscriptions & Memberships 68,546 78,645 73,500 77,175 81,034 TOTAL SERVICES 102,597 260,539 170,165 320,809 152,155

SUPPLIES
7002 Office Supplies 1,090 2,500 502 1,000 1,050
7807 Food - - - 250 263
TOTAL SUPPLIES 1,090 2,500 502 1,250 1,313
DEPARTMENT TOTAL 314,561 482,922 368,262 556,249 422,788

DEPARTMENT/DIVISION

CITY COUNCIL
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City Manager
Mission Statement:

The City Manager’s Office is dedicated to managing all City services in the most efficient, effective, and economical manner possible while maintaining excellent customer service through a high degree of professionalism.

Departmental Goals:
 Implement the policy direction of the City Council
 Provide leadership and direction to all City departments  Promote favorable working relationships with our business community, community organizations, and citizens
 Promote transparency in government
 Guard the quality of life that residents enjoy through the maintenance of existing programs and service levels
Sustainability Efforts:
 Continued implementation of paperless processes
 Purchase and use of recycled paper for copying and printing  The ongoing effort to scan and store files electronically Program Description:

The City Manager’s Office provides centralized direction and leadership for the effective administration and operation of all municipal services for the City of Redlands as directed by the City Council. Operating under the traditional Council-Manager form of government, the City Manager is appointed by the five-member City Council and is responsible for the day-to-day operations of the City. The City Manager’s Office leadership team includes two Assistant City Managers and a Public Information Officer. The office provides strategic direction to departments and monitors the progress made toward achieving the goals and objectives.

The City Manager’s office is committed to developing a culture of innovation by integrating strategic management and best practices into government operations. By doing so, the organization continually improves performance, maximizes efficiencies, and creates value for the tax dollar.

Program Objectives:
 Provide leadership, management, and direction to all City departments  Compile and distribute agenda packets for all Council meetings  Oversee the preparation of the annual budget
 Guide the City’s Strategic Plan and Vision
 Be available to the public as the need arises
 Maintain effective working relationships with other cities, counties, state and federal agencies Redlands Regular Meeting 06-07-2022 417 of 1593
Accomplishments for Fiscal Year 2021-2022:
 Provided leadership, management, and direction to all City departments  Maintained continuity of operations throughout the COVID-19 Pandemic  Coordinated and assembled 22 City Council Regular Meeting Agenda Packets and 8 City Council Special Meeting Agenda Packets.
 Coordinated City Council Meeting E-Agenda Packets.
 Coordinated and processed approximately 250 resident service requests.  Review an average of 48 agenda items per City Council meeting Communications and Community Relations
The Communications and Community Relations division of the City Manager’s office oversees the City’s communication initiatives, and social media platforms and responds on behalf of the City to inquiries from the media and the public. The division educates and informs residents, visitors, and businesses about City programs, services, and events. Using targeted communication strategies in cooperation with other City departments, the division engages the community in the governmental process, facilitates transparency, enhances tourism, supports local industries, promotes business attraction and retention, and increases participation in City programs and activities to generate additional revenue and to strengthen the quality of life.

Included in the division is Redlands TV (RTV), the City’s government access cable TV facilities and operations. RTV televises and records live events, such as City Council and Planning Commission meetings, provides a Community Events Bulletin Board, and creates or contracts original informational videos highlighting City services and programs. RTV programming is available to cable television subscribers through Spectrum (Channel 3) and Frontier Communications (Channel 35).

Program Objectives:
 Administer the City’s community relations and public information programs, including media relations, videos, and other information on Redlands TV, the City’s social media platforms, and other communications avenues.
 Provide a forum for community events and public service messages relevant to Redlands audiences.
 Continually explore new platforms and communications and outreach avenues, incorporating them into the overall communication and outreach strategy.  Regularly televise all City Council and Planning Commission meetings with scheduled replays intended to provide access for all Redlands citizens.
 Use available video technology and media to provide an outlet, informing Redlands residents of available City events and services or specific public service information.

Accomplishments for Fiscal Year 2021-2022:
 Developed a comprehensive Communications and Community Outreach Strategic Plan for presentation to the City Council. The plan will provide support to the City budget and strategic planning initiatives.
 Provided staff support and facilitated completion of the National Community Survey, a benchmarking survey that provided a comprehensive picture of livability and resident perspectives and attitudes on government services, policies, and management. The survey Redlands Regular Meeting 06-07-2022 418 of 1593
provides and benchmark to measure Redlands against other similar communities and a baseline for measuring the progress of City service enhancements and initiatives.  Provided staff support and helped to facilitate the development of the City’s Six-Year Strategic Plan.
 Promoted transparency in government through:
o Live broadcasting of all City meetings and Planning Commission meetings on Redlands TV; Web-streaming of live City Council meetings and archived meeting videos
o Promoted open, clear, and frequent communication through:
 Monitored community social networking sites, kept staff apprised of public reactions to City issues, and responded when appropriate  Redlands 311 mobile app
 City’s Speakers Bureau
 Issuance of approximately 300 press releases promoting City activities and economic development, providing public safety information, and providing information on City Council actions
o PIO responded to numerous unique press requests not related to press releases  Produced regular video series including:
o Working for You: Making Redlands a Better Place – A monthly video series highlighting individual employees and their contributions to the overall mission of the City to provide superior service to residents;
o Redlands Making Progress – Developed a new video series highlighting progress on capital and maintenance projects that improve facilities and infrastructure for the benefit of residents and businesses;
o Pet of the Week – A weekly video series introducing adoptable animals from the Redlands Animal Shelter;
o Storytime – A multipart video series featuring A.K. Smiley Library staff reading stories for children at various age levels.
o Various public safety videos provided tips to residents on items such as fraud, catalytic converter theft, and the Citizen Volunteer Patrol.  Provided support to all City departments taking video/photos of city services.  Monitored and created all Public Service Announcements for Redlands television Bulletin Board.
 Provided support to all other departments and City Council in media interviews.  Monitored press coverage of the City, including newspapers, television, and radio, and provided periodic news digests to staff and elected officials.  Provided support to all City departments in preparing and reviewing memos and other written communication for both internal and external distribution.

Grants Coordinating Office
The Grants Coordinating office was established in September 2021 and is a new division of the City Manager’s office. The division is responsible for performing a variety of duties related to grant development, grant writing, and grant monitoring and reporting. Working with departments throughout the City, the Grants Coordinating office also researches grant opportunities to determine applicability, prepares grant applications, compiles proposed project information, and aligns project needs with fund goals. The division monitors grant activity, composes and submits quarterly grant reports on project progress, and is responsible for submitting all final close-out grant materials.

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Program Objectives:
 Maintain grant records and files
 Communicate grant projects to the community and solicit feedback for program implementation
 Provide information and assistance to departments in applying for grants  Provide centralized information regarding grant funding opportunities, Uniform Guidance requirements, and other compliance
 Implement grant projects
 Coordinate grant activities with other departments
Accomplishments for Fiscal Year 2021-2022:
 Coordinated the application submission of the Homekey 2 State grant application for the conversion of a local hotel into 99 permanent supportive housing units for at-risk, homeless, and chronically homeless individuals
 Aid in the administration of the City’s allocation of Coronavirus State & Local Fiscal Recovery Funds issued through the American Rescue Plan Act (ARPA) while ensuring compliance with Federal Grant Regulations and Treasury Department Guidelines Purchasing and Stores
The Purchasing and Stores division is responsible for performing the City’s procurement function per Chapter 2.16 of the City’s Municipal Code and all other applicable procedures and policies as established by the City. This division is also responsible for procurement and inventory of materials and supplies in support of all City departments and handles items declared as surplus for redistribution or disposal per the City ordinance.

Program Objectives:
 Continue to process purchase requisitions for supplies and services as quickly and efficiently as possible following purchasing procedures
 Compile, review, and award bids for materials, equipment, services, and supplies  Utilize an eProcurement system for bids and vendor management which meets the goal of eliminating waste and increasing efficiencies, productivity, and cost savings  Review and update the City’s purchasing policies and procedures as needed and provide citywide training
 Provide prompt service in fulfilling departmental requests for materials and supplies  Provide reports regarding departments’ usage and expense as requested  Execute and monitor the warehouse program – “Fastenal Automated Supply Technology” (FAST) – Industrial Vending
 Process items declared as surplus for redistribution or disposal per City procedures  Main objective: Increase citywide efficiencies through software utilization such as PlanetBids (eProcurement) and Tyler Munis (ERP system), and assure procurement compliance, accountability, and cost savings
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Accomplishments for Fiscal Year 2021-2022:
 Continuation of the City’s Automated Inventory System  Establishment and further development of an eProcurement system  Continuous development and implementation of the new ERP system  Recipient of the 2020 Achievement of Excellence in Procurement (AEP) Award. The AEP is awarded by the National Purchasing Institute (NPI). The program measures innovation, professionalism, eProcurement, productivity, and leadership attributes of the procurement function based on standardized criteria.
 Provide multiple citywide and departmental specific Purchasing training  Managed all Surplus disposal and sale from all City Departments  Processed all Purchase Requisition requests and ensure compliance with risk and revenue requirements
HR/Risk Management Office
The HR/Risk Management office is also a division of the City Manager’s office. An in-depth division description can be found after the City Manager’s office portion of the budget.

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FUND ORGKEY
GENERAL FUND 101120
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 300,056 417,960 363,010 405,542 423,904 5101 Overtime Salaries - - 5 - -
5202 Holiday Pay 543 - 789 - -
5203 Bonus 1,053 - - - -
5204 Accrual Payout 2,252 - 4,703 - -
5301 Banked Leave Buy Back - 4,635 - 6,564 6,616
5401 Pension Contributions 69,510 122,092 66,139 120,633 129,100 5501 FICA/Medicare 16,411 24,020 21,008 23,949 24,955
5601 Deferred Compensation 16,311 8,030 41,180 13,592 13,592 5701 Health/Dental Insurance 28,648 46,986 43,994 45,161 47,419 5702 Workers' Comp Insurance 9,742 10,690 10,690 12,449 13,459 5703 Disability Insurance - 240 148 291 305
5704 Unemployment Insurance (578) 1,276 2,319 1,298 1,298 5705 Life Insurance 95 185 168 188 188
5801 Vehicle Allowance 5,160 5,160 7,435 5,160 5,160
5802 Eyecare Reimbursement - 662 662 673 673
5803 Clothing Allowance 60 135 135 150 150
5903 Other Taxable Benefits 98 1,111 1,111 6,300 6,300
TOTAL SALARIES AND BENEFITS 643,182 449,361 563,496 641,950 673,119

SERVICES
6005 License & Permits 1,460 2,000 1,475 2,100 2,205
6106 Other Professional Services - 70,000 67,129 10,000 10,500 6304 Telephone 1,999 2,400 2,400 2,400 2,400
6401 Meeting & Prof Development - 4,500 4,500 4,500 4,725 6402 Travel Expense/Reimbursement - 1,000 1,640 2,000 2,100 6403 Training 1,131 1,000 980 1,500 1,575
6601 Postage 45 300 100 300 300
6703 Software Support/Development - - - 15,000 15,750
6802 Info Tech Service Charges 10,768 23,148 23,148 53,331 57,372 6901 Printing and Binding 471 1,000 1,500 1,500 1,575
6907 Comms Service & Rental 1,625 1,200 1,200 1,260 1,323 6909 Subscriptions & Memberships 3,219 4,000 3,445 4,200 4,410 TOTAL SERVICES 20,718 110,548 107,517 98,091 104,235

SUPPLIES
7001 Books & Supplies - 250 - 263 276
7002 Office Supplies 1,437 2,500 2,500 2,625 2,756
7005 Photo & Copying Supplies (11) 500 - 525 551
7101 Office Equipment & Furniture 1,185 3,000 3,500 5,150 3,500 7802 Purchased Water 287 300 300 315 331
7807 Food 64 500 100 525 551
7810 Special Departmental Supplies 1,037 1,500 500 1,575 1,654 TOTAL SUPPLIES 3,999 8,550 6,900 10,978 9,619
DIVISION TOTAL 474,078 762,280 677,913 751,019 786,973

DEPARTMENT/DIVISION

CITY MANAGER
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FUND ORGKEY
GENERAL FUND 101121
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 234,189 239,743 290,340 331,470 331,470 5202 Holiday Pay 2,359 - 2,616 - -
5203 Bonus 878 - - - -
5204 Accrual Payout 6,399 - 2,266 - -
5301 Banked Leave Buy Back 1,649 24,935 1,649 17,782 17,782 5401 Pension Contributions 67,326 70,088 88,215 98,603 100,961 5501 FICA/Medicare 16,345 19,840 21,863 26,176 26,222
5601 Deferred Compensation 12,947 5,136 34,158 6,139 6,139 5701 Health/Dental Insurance 26,329 23,994 37,970 36,487 38,311 5702 Workers' Comp Insurance 4,547 4,934 4,934 5,533 5,982 5704 Unemployment Insurance 208 1,063 1,143 1,367 1,367 5705 Life Insurance 146 154 177 198 198
5802 Eyecare Reimbursement - 551 551 709 709
5903 Other Taxable Benefits 393 5,387 323 5,311 5,311
TOTAL SALARIES AND BENEFITS 395,825 373,715 486,205 529,775 534,452

SERVICES
6106 Other Professional Services 6,199 7,500 6,900 29,245 30,707 6304 Telephone 38 - 500 500 525
6401 Meeting & Prof Development - 1,500 - 1,500 1,575
6402 Travel Expense/Reimbursement 71 500 - 1,500 1,575
6403 Training - 1,000 600 2,500 2,625
6703 Software Support/Development - 1,600 1,548 1,625 1,707 6708 Special Program Expenditures - - - 35,000 -
6710 Special Contractual Services - - - 50,000 -
6802 Info Tech Service Charges 12,638 18,518 18,518 23,702 25,499 6803 City Garage Charges - - - 674 789
6909 Subscriptions & Memberships 5,238 6,830 6,830 7,172 7,530 TOTAL SERVICES 24,184 37,448 34,896 153,418 72,532

SUPPLIES
7002 Office Supplies 358 1,000 250 - -
7004 Uniform/Safety Clothing - - 118 500 525
7101 Office Equipment & Furniture - 1,000 - 1,000 1,050 7810 Special Departmental Supplies 278 1,500 - 5,000 1,500 7812 Audio-Visual Materials 902 - 1,220 1,500 1,575
TOTAL SUPPLIES 1,538 3,500 1,588 8,000 4,650

FIXED ASSETS
8706 All Other Equipment - 30,000 - 30,000 30,000
TOTAL FIXED ASSETS - 30,000 - 30,000 30,000
DIVISION TOTAL 399,437 466,773 522,689 721,193 641,634

DEPARTMENT/DIVISION

COMMUNICATIONS AND COMMUNITY RELATIONS
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FUND ORGKEY
GENERAL FUND 101123
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 182,861 184,808 183,406 185,614 185,614 5101 Overtime Salaries 55 - 9 - -
5202 Holiday Pay 841 - 904 - -
5203 Bonus 585 - - - -
5204 Accrual Payout 234 - 256 - -
5301 Banked Leave Buy Back 2,666 7,420 2,666 8,555 8,555 5401 Pension Contributions 51,725 54,010 55,276 55,235 56,556 5501 FICA/Medicare 13,452 14,555 13,196 14,611 14,642
5601 Deferred Compensation 14,134 3,957 14,071 3,973 3,973 5701 Health/Dental Insurance 19,300 14,968 19,735 13,820 14,511 5702 Workers' Comp Insurance 4,547 4,934 4,934 5,533 5,982 5703 Disability Insurance 414 491 388 540 540
5704 Unemployment Insurance 204 911 1,612 911 911
5705 Life Insurance 133 132 136 132 132
5801 Vehicle Allowance 450 473 225 473 173
5802 Eyecare Reimbursement 300 300 300 300 300
5903 Other Taxable Benefits 168 4,775 4,775 4,791 4,791 TOTAL SALARIES AND BENEFITS 292,069 291,734 301,889 294,488 296,680

SERVICES
6106 Other Professional Services 4,726 10,000 10,000 5,000 5,000 6304 Telephone 494 600 600 630 662
6401 Meeting & Prof Development - 800 800 840 882
6402 Travel Expense/Reimbursement - 2,000 2,000 2,100 2,205 6403 Training - 600 600 630 662
6601 Postage 430 800 400 430 450
6703 Software Support/Development - 300 300 315 330
6710 Special Contractual Services - 300 300 315 330
6802 Info Tech Service Charges 8,492 18,518 18,518 23,702 25,499 6901 Printing and Binding 69 4,000 4,000 4,100 4,300
6902 Advertising - 100 - - -
6906 Office Equip & Furn Rent 2,229 2,443 2,443 2,565 2,693 6909 Subscriptions & Memberships 382 900 900 945 992
TOTAL SERVICES 16,822 41,361 40,861 41,572 44,005

SUPPLIES
7002 Office Supplies 1,497 1,750 1,750 1,838 1,929
7003 Awards/Recognition Prgm 400 550 800 840 880
7004 Uniform/Safety Clothing 119 150 150 158 165
7101 Office Equipment & Furniture - 4,800 4,800 5,040 5,292 7102 Small Tools & Equipment - 200 200 210 220
7203 Office Equipment Maintenance - 300 300 315 330
7208 Repair/Maintenance Supplies 16 100 100 105 115
7209 Janitorial Supplies 43 100 100 105 115
7211 Computer Components 2,047 - 2,047 2,149 2,257
7802 Purchased Water 109 178 109 120 135
7806 Promotional Supplies - 100 100 105 115
7807 Food - 200 200 210 220
7810 Special Departmental Supplies - 2,500 2,550 2,550 2,600 7901 Non-Capital Expenditures - 900 900 945 992
TOTAL SUPPLIES 4,231 11,828 14,106 14,690 15,365
DIVISION TOTAL 313,122 344,923 356,856 350,750 356,050

DEPARTMENT/DIVISION

PURCHASING
Redlands Regular Meeting 06-07-2022 424 of 1593

FUND ORGKEY
GENERAL FUND 101124
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SERVICES
6710 Special Contractual Services 11,668 12,352 12,352 12,970 13,618 6906 Office Equip & Furn Rent 4,454 24,000 5,000 5,250 5,513 6907 Comms Service & Rental 1,390 2,500 2,500 2,625 2,756 6912 Reimbursed Expenditures (10,738) (20,000) (20,000) (20,000) (20,000) TOTAL SERVICES 6,774 18,852 (148) 845 1,887

SUPPLIES
7002 Office Supplies - 100 100 105 110
7005 Photo & Copying Supplies 724 1,100 1,000 1,100 1,155 7203 Office Equipment Maintenance 1,558 2,500 2,500 2,625 2,756 7810 Special Departmental Supplies 39 4,500 4,500 500 525 TOTAL SUPPLIES 2,321 8,200 8,100 4,330 4,547
DIVISION TOTAL 9,095 27,052 7,952 5,175 6,433

DEPARTMENT/DIVISION

PRINT SHOP
Redlands Regular Meeting 06-07-2022 425 of 1593

FUND ORGKEY
GOVERNMENTAL GRANT FUND 200120
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 171,138 - 5,040,522 - -
5002 Salaries: Part-Time 47,239 - - - -
5101 Overtime Salaries 20,084 - - - -
5401 Pension Contributions 9,870 - - - -
5501 FICA/Medicare 6,937 - - - -
5701 Health/Dental Insurance 4,824 - - - -
5702 Workers' Comp Insurance 768 - - - -
5703 Disability Insurance 160 - - - -
5704 Unemployment Insurance 930 - - - -
5705 Life Insurance 28 - - - -
5804 Uniform Rental 9 - - - -
TOTAL SALARIES AND BENEFITS 261,987 - 5,040,522 - -

SERVICES
6106 Other Professional Services 780 - 25,000 - -
6403 Training 70 - 288 - -
6703 Software Support/Development 3,897 - 40,261 - -
6704 Community Grant Award - - 200,000 - -
6708 Special Program Expenditures - - 4,724,700 - -
6710 Special Contractual Services 184,990 - 113,712 - - 6902 Advertising - - 1,000 - -
6903 Janitorial Services 7,500 - 27,500 - -
6909 Subscriptions & Memberships 100 - - - -
TOTAL SERVICES 197,337 - 5,132,461 - -

SUPPLIES
7002 Office Supplies 452 - 127 - -
7201 Hardware Maint/Replace 44 - - - -
7208 Repair/Maintenance Supplies 8,447 - - - -
7209 Janitorial Supplies 2,295 - 499 - -
7210 Building Supplies 311 - - - -
7211 Computer Components - - 62 - -
7804 Medical Supplies 124 - 38,538 - -
7810 Special Departmental Supplies 3,133 - 43,837 - -
TOTAL SUPPLIES 14,806 - 83,064 - -

FIXED ASSETS
8401 Wastewater Infrastructure - - 1,000,000 - -
TOTAL FIXED ASSETS - - 1,000,000 - -
DEPARTMENT TOTAL 474,130 - 11,256,047 - -

DEPARTMENT/DIVISION

CITY MANAGER GRANTS
Redlands Regular Meeting 06-07-2022 426 of 1593
Human Resources Division
Program Description:

The Human Resources team works collaboratively to develop and administer programs that are designed to increase the effectiveness of staff and the organization. The division provides the full range of human resource services to all City departments, and where applicable, residents and visitors to our community. The primary functions of this division include recruitment and selection, employee benefits administration, wellness, performance management, training, organizational development, personnel data maintenance, volunteer management, state and federal reporting, MOU (Memorandum of Understanding) administration, employee assistance, and labor and employee relations.

Program Objectives:
 Facilitate the recruitment, selection, retention, and promotion of individuals to ensure a talented, diverse workforce
 Market a comprehensive and economical employee compensation and benefits package to attract and retain the highest caliber employees
 Support employee engagement by providing an effective onboarding process and continued training and professional development opportunities
 Ensure compensation and performance management processes are designed to maximize performance and align with the goals of the organization  Revise and implement Personnel Rules and Regulations and Administrative Policies that create a consistent, positive, and productive organizational culture  Utilize technology in all aspects of Human Resources to create a cost-effective and efficient operation
 Build upon the Volunteer & Intern Resources program including enhancing the volunteer and intern program and increasing community awareness and involvement through enhanced outreach
Accomplishments for Fiscal Year 2021-22:

Fiscal Year-to-date:
 Recruited and filled 115 positions
 Provided training to employees on sexual harassment, active shooter, driving safety, safe lifting, communication skills, bloodborne pathogens, asbestos awareness, lockout/tagout, COVID-19 prevention and pandemic response, customer service, diversity and inclusion, bullying, time management, workplace violence, change management, IIPP, security awareness, ergonomics, ethics, performance evaluations, supervisory skills, and employee leaves.
 Installed AED devices and provided training to six City locations  Managed the pandemic and its impact on employees including maintenance of a COVID19 prevention program.  Implemented a new online Performance Evaluation management program.  Created and introduced a telework program for city employees.  Developed and implemented enhancements to our Workers Compensation program to provide more efficient service to employees.
 Maintained compliance with the Affordable Care Act.

Redlands Regular Meeting 06-07-2022 427 of 1593
 Revised the Personnel Rules and Regulations to maintain compliance with new legislation.
 Coordinated annual employee appreciation event.
 Introduced new benefits for pet care and college savings plans  Provided wellness events including mental health webinars and Walktober 10K a day challenge.
 Developed and implemented a new employee orientation and year-long onboarding program.

Redlands Regular Meeting 06-07-2022 428 of 1593

FUND ORGKEY
GENERAL FUND 101125
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 157,686 230,879 191,248 460,384 479,193 5002 Salaries: Part-Time 100 - - - -
5202 Holiday Pay 295 - 1,161 - -
5203 Bonus 878 - - - -
5204 Accrual Payout 1,437 - 4,371 - -
5301 Banked Leave Buy Back 2,480 7,323 1,479 10,352 14,725 5401 Pension Contributions 41,150 67,549 56,744 115,705 122,511 5501 FICA/Medicare 11,124 16,665 13,850 28,987 30,507
5601 Deferred Compensation 13,618 3,918 11,926 5,655 5,655 5701 Health/Dental Insurance 15,021 26,584 18,943 47,440 48,209 5702 Workers' Comp Insurance 19,136 21,106 21,106 24,321 26,295 5703 Disability Insurance 267 377 230 415 441
5704 Unemployment Insurance 171 1,107 1,376 1,975 1,975 5705 Life Insurance 93 161 123 287 287
5801 Vehicle Allowance - - -
5802 Eyecare Reimbursement 830 574 574 1,024 1,024
5803 Clothing Allowance 240 240 240 240 240
5903 Other Taxable Benefits 1,269 2,713 2,713 2,881 2,881 5904 Tuition Reimbursement - - 2,000 - -
TOTAL SALARIES AND BENEFITS 265,795 379,196 328,084 699,666 733,943

SERVICES
6005 License & Permits 50 - 50 - -
6007 Penalties and Interest - - 5 - -
6102 Legal Services 31,191 20,000 20,000 22,000 24,500
6105 Medical/Physicals 8,422 15,000 15,000 16,000 17,500 6304 Telephone 1,456 1,500 626 - -
6401 Meeting & Prof Development 2,096 2,000 2,000 2,200 2,400 6402 Travel Expense/Reimbursement - 3,000 3,000 3,500 3,500 6505 Retiree Health Insurance 3,456,395 4,230,000 4,064,448 4,568,400 4,933,872 6601 Postage 736 1,000 1,000 1,000 1,000
6702 Fingerprinting 2,153 - 4,047 8,500 8,500
6703 Software Support/Development 544 1,875 2,134 22,275 2,275 6710 Special Contractual Services 492 1,000 250 1,000 1,000 6802 Info Tech Service Charges 106,999 46,296 46,296 94,810 101,994 6803 City Garage Charges 4,449 5,382 - - -
6901 Printing and Binding 94 1,500 4 1,000 1,000
6902 Advertising - 500 - 500 500
6906 Office Equip & Furn Rent 5,958 7,500 7,500 8,250 9,075 6909 Subscriptions & Memberships 19 5,500 5,500 5,500 6,000 TOTAL SERVICES 3,621,054 4,342,053 4,171,860 4,754,935 5,113,116

SUPPLIES
7001 Books & Supplies 149 550 550 500 500
7002 Office Supplies 1,262 2,300 2,000 2,500 2,500
7003 Awards/Recognition Prgm 5,305 10,500 10,500 12,000 12,000 7101 Office Equipment & Furniture - 5,000 1,500 5,000 5,000 7211 Computer Components - 3,000 1,000 3,000 3,000
7806 Promotional Supplies - 800 - 800 800
7807 Food 88 1,200 1,200 2,500 2,500
7810 Special Departmental Supplies 960 3,000 3,000 3,000 3,000 TOTAL SUPPLIES 7,764 26,350 19,750 29,300 29,300
DIVISION TOTAL 3,894,613 4,747,599 4,519,694 5,483,901 5,876,359 DEPARTMENT TOTAL 5,090,345 6,348,627 6,085,104 7,312,037 7,667,449

DEPARTMENT/DIVISION

HUMAN RESOURCES
Redlands Regular Meeting 06-07-2022 429 of 1593
Risk Management Division
Program Description:

The Risk Management Division identifies, assesses, and controls risk to the City and ensures a safe and secure work environment. The division manages the processing of all property and general liability claims filed against the City. The division also establishes the City’s insurance needs and works with the City’s broker to procure appropriate levels of insurance coverage for property and general liability, workers’ compensation, crime, and various other policies.

The City contracts with a third-party administrator (TPA) that ensures compliance with all regulations regarding the administration and investigation of all claims. The TPA coordinates with the Risk Management staff, City Attorney, City Manager, and City Council as needed.

Program Objectives:
 Identify potential liability exposures and address them in a proactive, not reactive, manner  Work closely with the City Attorney and TPA to expedite the disposition of all claims presented to the City
 Ensure maintenance of a database of all claims filed against the City  Prepare analysis as needed related to the City’s need for excess liability insurance  Act as liaison with the City’s insurance broker in the procurement of all property and liability insurance policies maintained by the City
 Assist other departments with insurance-related issues  Review proposed contractual agreements for appropriate levels of insurance coverage maintained by the other party before the City enters into the agreement  Review proposed contractual agreements wherein the City must provide coverage, recommend acceptance, or voice concerns and alternative solutions  Compile and submit the necessary documentation to the City’s insurance carriers for reimbursement of losses incurred and for which the City has insurance coverage  Pursue the City’s subrogation rights for property losses caused by others

Redlands Regular Meeting 06-07-2022 430 of 1593

FUND ORGKEY
LIABILITY SELF INSURANCE FUND 602900
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 86,088 100,252 88,827 166,828 172,402 5202 Holiday Pay 145 - 310 - -
5204 Accrual Payout 551 - 458 - -
5301 Banked Leave Buy Back 1,798 2,767 1,277 2,719 2,967 5401 Pension Contributions 28,388 29,233 26,841 29,842 30,938 5501 FICA/Medicare 6,088 7,482 6,336 7,550 7,727
5601 Deferred Compensation 2,770 1,427 3,528 1,427 1,427 5701 Health/Dental Insurance 9,502 12,024 9,888 11,376 11,821 5702 Workers' Comp Insurance 4,779 5,208 5,208 2,766 2,991 5703 Disability Insurance 107 189 90 207 220
5704 Unemployment Insurance 98 521 581 521 521
5705 Life Insurance 60 76 66 76 76
5802 Eyecare Reimbursement 45 270 270 270 270
5803 Clothing Allowance 90 120 120 120 120
5901 Compensated Absences Expense (1,952) - - - -
5903 Other Taxable Benefits 173 960 960 960 960
TOTAL SALARIES AND BENEFITS 138,730 160,529 144,760 224,661 232,439

SERVICES
6102 Legal Services 138,107 150,000 215,000 235,000 258,500 6401 Meeting & Prof Development 125 800 800 900 900
6402 Travel Expense/Reimbursement - 800 800 900 900
6501 Settlements/Judgments - 10,000 - 10,000 10,000
6502 Property Insurance 735,731 1,005,732 975,765 1,313,170 1,575,804 6505 Retiree Health Insurance 11,164 8,000 12,000 13,200 14,500 6506 Premiums for Excess Coverage 1,118,947 1,307,000 1,272,245 1,557,000 1,790,550 6507 Liability Claims 1,735,798 500,000 500,000 550,000 610,000 6510 Other Insurance 6,891 7,000 15,594 17,160 18,876
6601 Postage - 100 100 100 100
6710 Special Contractual Services 65,118 70,000 69,000 77,000 77,000 6802 Info Tech Service Charges 78,005 68,333 68,333 11,851 12,749 6901 Printing and Binding - 100 - 100 100
6906 Office Equip & Furn Rent 713 - 721 750 750
6909 Subscriptions & Memberships 3,665 150 150 175 175
TOTAL SERVICES 3,894,264 3,128,015 3,130,508 3,787,306 4,370,904

SUPPLIES
7002 Office Supplies - 500 500 500 500
TOTAL SUPPLIES - 500 500 500 500
FUND TOTAL 4,032,994 3,289,044 3,275,768 4,012,467 4,603,843

DEPARTMENT/DIVISION

RISK MANAGEMENT
Redlands Regular Meeting 06-07-2022 431 of 1593
Workers’ Compensation Division
Program Description:

The City of Redlands is self-insured for its Workers’ Compensation and contracts with a thirdparty administrator (TPA) whose focus is to keep abreast of the continually changing Workers’ Compensation laws and regulations, assure that the City maintains compliance with these changes, and most importantly facilitates the care needed to return the employee to their preinjury status. The Workers’ Compensation program provides employee treatment through a wide network of healthcare practitioners. To reach the goal of returning an employee to their pre-injury productivity the City, whenever possible, provides modified duty. Modified duty allows the employee to remain an active and productive member of the organization while still recuperating from their injury.

Program Objectives:
 Monitor the performance of the City’s TPA for efficiency, service standards, and costeffectiveness  Analyze accident data, identify root causes, and coordinate with the department on the implementation of programs to reduce the number of work-related injuries and illnesses  Implement a wellness-rich environment where employees are provided the tools necessary to realize the healthiest lifestyle possible
 Review status of claims with the TPA adjuster and the City’s legal counsel  Administer the Disability and Industrial Disability Retirement programs in a fiscally responsible manner
 Facilitate a return-to-work (RTW) program for those employees able to work modified duty to reduce time away from work due to injury
 Mitigate potential claims by addressing work/health issues brought forward by employees

Redlands Regular Meeting 06-07-2022 432 of 1593

FUND ORGKEY
WORKERS' COMPENSATION FUND 606951
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 90,409 102,670 83,723 121,112 125,128 5202 Holiday Pay 145 - 231 - -
5204 Accrual Payout 604 - 3,726 - -
5301 Banked Leave Buy Back 1,883 2,748 1,416 2,202 2,446 5401 Pension Contributions 30,885 29,984 24,740 30,013 31,212 5501 FICA/Medicare 6,688 7,664 6,444 7,553 7,755
5601 Deferred Compensation 2,770 1,904 3,895 1,888 1,888 5701 Health/Dental Insurance 8,748 10,086 7,438 9,955 10,206 5702 Workers' Comp Insurance 48,988 - - - -
5703 Disability Insurance 107 189 90 207 220
5704 Unemployment Insurance 98 477 537 477 477
5705 Life Insurance 47 69 41 69 69
5802 Eyecare Reimbursement 45 248 248 248 248
5803 Clothing Allowance 90 120 120 120 120
5901 Compensated Absences Expense (7,123) - - - -
5903 Other Taxable Benefits 291 1,101 1,101 945 945
TOTAL SALARIES AND BENEFITS 157,260 184,675 133,750 174,789 180,713

SERVICES
6102 Legal Services 170,634 165,000 85,000 150,000 165,000 6106 Other Professional Services 21,721 23,608 23,908 23,908 24,678 6401 Meeting & Prof Development - 500 425 550 600
6402 Travel Expense/Reimbursement - 1,000 1,000 1,200 1,200 6505 Retiree Health Insurance 24,091 15,000 11,031 15,000 16,500 6506 Premiums for Excess Coverage 163,478 210,682 - 241,188 277,366 6509 Worker's Comp Claims 2,452,260 1,300,000 1,600,000 1,500,000 1,650,000 6710 Special Contractual Services 109,382 171,384 200,914 212,095 224,215 6802 Info Tech Service Charges 59,970 45,555 45,555 159,992 172,116 6804 General Govt Service Charge 44,057 45,075 45,075 48,947 51,394 6901 Printing and Binding 13 50 - 50 50
6906 Office Equip & Furn Rent 713 - 721 750 750
TOTAL SERVICES 3,046,319 1,977,854 2,013,629 2,353,680 2,583,869

SUPPLIES
7002 Office Supplies - 300 300 300 300
7101 Office Equipment & Furniture - 1,500 1,500 1,500 1,500 TOTAL SUPPLIES - 1,800 1,800 1,800 1,800
DIVISION TOTAL 3,230,994 2,136,914 2,149,179 2,530,269 2,766,383

DEPARTMENT/DIVISION

WORKERS' COMPENSATION
Redlands Regular Meeting 06-07-2022 433 of 1593
Safety Division
Program Description:

Employee safety is an organizational responsibility first and foremost, as well as a personal responsibility. The Safety Division of the Human Resources Department is responsible for providing the tools and information necessary for each City division to function at its optimal safety level. To this end, we facilitate the required training our employees are required to maintain to continue working in compliance with OSHA and other regulatory agencies.

Program Objectives:
 Provide a safe work environment for City employees
 Inspect job locations to ensure safe working environments and practices  Decrease the number of on-the-job injuries
 Comply with OSHA mandates for training and reporting
 Review and update the City’s Injury and Illness Prevention Program  Instill the advantages of safe work behavior in every employee, every day  Furnish information and resources to departments to develop programs that will help enable them to realize a reduction in the number of preventable injuries  Coordinate and oversee the City’s Safety Committee, develop and implement goals and objectives
Redlands Regular Meeting 06-07-2022 434 of 1593

FUND ORGKEY
WORKERS' COMPENSATION FUND 606952
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 95,247 108,507 97,627 100,789 102,332 5202 Holiday Pay 74 - 218 - -
5204 Accrual Payout 831 - 2,368 - -
5301 Banked Leave Buy Back 2,062 2,974 1,848 2,840 2,972 5401 Pension Contributions 26,148 31,663 29,282 31,876 32,977 5501 FICA/Medicare 7,090 8,336 7,408 8,264 8,390
5601 Deferred Compensation 1,858 1,792 2,658 1,776 1,776 5701 Health/Dental Insurance 10,602 12,323 11,072 11,878 12,349 5702 Workers' Comp Insurance 665 - - - -
5703 Disability Insurance 67 94 58 104 110
5704 Unemployment Insurance 107 521 551 521 521
5705 Life Insurance 53 76 57 76 76
5802 Eyecare Reimbursement 248 270 270 270 270
5803 Clothing Allowance 60 60 60 60 60
5903 Other Taxable Benefits 176 648 648 570 570
TOTAL SALARIES AND BENEFITS 145,288 167,264 154,125 159,023 162,402

SERVICES
6105 Medical/Physicals - 2,500 - 2,500 2,500
6401 Meeting & Prof Development - 1,000 1,000 1,000 1,000 6402 Travel Expense/Reimbursement - 1,000 - 1,000 1,000 6403 Training - 5,000 5,000 5,000 5,000
6703 Software Support/Development - 4,200 - 4,500 4,500 6710 Special Contractual Services - 1,000 - 1,000 1,000 6804 General Govt Service Charge 5,830 5,965 5,965 6,477 6,801 6901 Printing and Binding - 200 - 100 100
6909 Subscriptions & Memberships 250 150 - 300 300
TOTAL SERVICES 6,080 21,015 11,965 21,877 22,201

SUPPLIES
7001 Books & Supplies - 1,000 1,000 1,000 1,000
7002 Office Supplies - 500 500 500 500
7004 Uniform/Safety Clothing - 425 15 400 400
7102 Small Tools & Equipment - 500 5,357 1,000 1,000
7806 Promotional Supplies 4,914 20,000 200 20,000 20,000 7810 Special Departmental Supplies 2,333 500 500 500 500 TOTAL SUPPLIES 7,247 22,925 7,572 23,400 23,400
DIVISION TOTAL 158,615 211,204 173,662 204,300 208,003

DEPARTMENT/DIVISION

SAFETY PROGRAM
Redlands Regular Meeting 06-07-2022 435 of 1593
Training Division
Program Description:

The Human Resources Department is responsible for coordination and oversight of citywide employee training. Focus is directed toward employee development that will apply throughout all levels of the organization to meet necessary skills and provide a network of mentoring and leadership training.

Program Objective:
 Provide a comprehensive menu of training programs to educate employees and ensure the fluid transition for the future, including:
o Supervisory Training
o Employee Training
o Employee Orientation
o Leadership Development
 Continue to enhance and utilize technology-based management of training programs and training records
 Development of a succession-style training program to develop talent in-house  Creating feeder positions and career paths to increase tenure and engagement  Continue compliance with State and Federal training mandates  Provide educational programs to encourage individual professional development and growth

Redlands Regular Meeting 06-07-2022 436 of 1593

FUND ORGKEY
WORKERS' COMPENSATION FUND 606953
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 84,867 161,335 133,542 170,589 177,050 5202 Holiday Pay 79 - 983 - -
5204 Accrual Payout 1,091 - 2,499 - -
5301 Banked Leave Buy Back 1,712 3,154 1,508 3,503 3,691 5401 Pension Contributions 23,097 47,068 39,687 48,756 51,341 5501 FICA/Medicare 6,450 12,399 10,357 12,672 13,074
5601 Deferred Compensation 1,686 2,394 2,594 2,378 2,378 5701 Health/Dental Insurance 8,782 20,984 15,581 18,440 19,239 5702 Workers' Comp Insurance 410 - - - -
5703 Disability Insurance 120 94 108 104 110
5704 Unemployment Insurance 107 825 1,078 825 825
5705 Life Insurance 47 120 92 120 120
5802 Eyecare Reimbursement 23 428 428 428 428
5803 Clothing Allowance 120 60 120 60 60
5903 Other Taxable Benefits 168 753 753 675 675
5904 Tuition Reimbursement 47,848 80,000 80,000 80,000 80,000 TOTAL SALARIES AND BENEFITS 329,614 176,607 289,330 338,549 348,990

SERVICES
6401 Meeting & Prof Development 376 2,000 2,000 2,200 2,400 6402 Travel Expense/Reimbursement - 3,000 3,000 3,300 3,600 6403 Training 184 12,000 12,000 15,000 15,000
6703 Software Support/Development 21,870 21,291 21,428 25,321 27,677 6710 Special Contractual Services - 1,500 - 3,000 3,300 6804 General Govt Service Charge 14,618 14,955 14,955 16,240 17,052 6901 Printing and Binding - 500 - 500 500
TOTAL SERVICES 37,048 55,246 53,383 65,561 69,529

SUPPLIES
7001 Books & Supplies 53 1,000 500 1,000 1,000
7002 Office Supplies - 500 500 500 500
7101 Office Equipment & Furniture - 5,000 350 5,000 5,000 7211 Computer Components - 1,500 500 1,500 1,500
TOTAL SUPPLIES 53 8,000 1,850 8,000 8,000
DIVISION TOTAL 213,708 392,860 344,563 412,110 426,519
FUND TOTAL 3,603,317 2,740,978 2,667,404 3,146,679 3,400,905

DEPARTMENT/DIVISION

TRAINING PROGRAM
Redlands Regular Meeting 06-07-2022 437 of 1593
City Attorney
Mission Statement:

The City Attorney’s Office is dedicated to professionally providing the highest quality legal services for all City matters in the most efficient, effective, and economical manner practical to help attain the City Council’s goals and the City Departments’ program objectives.

Departmental Goals:
 Proactively provide high quality, ethical, and timely legal advice to the City Council, City Manager, City Departments, and appointed boards and commissions, to assist the City Council and City Departments’ achieve their goals and objectives.  Resolve all legal disputes efficiently and cost-effectively, while protecting the City’s legal interests.

Sustainability Efforts:
 Inclusion of sustainable measures in public project contracts and procurement documents.  Continued progress towards “paperless” processes and operations where possible, practical, and effective.
 Purchase and use of recycled paper for copying and printing, and other available recycled products.
 The ongoing effort to scan and store files electronically.

Program Description:

The City Attorney is responsible for providing legal advice and representation to the City Council, City Manager, and City employees, as well as to City Council appointed commissions and boards, as needed. The City Attorney also oversees the prosecution of violations of the City’s Municipal Code to ensure compliance with City, state, and federal laws and, regulations, and monitors all City legal matters involving the use of special counsel. The City Attorney also serves as general counsel to the Successor Agency to the former Redevelopment Agency of the City of Redlands.

Program Objectives:
 Provide the highest quality legal services by drafting and/or providing a timely review of all ordinances, resolutions, contracts, and other legal documents in the normal course of City business
 Ensure services are being provided to the City Council and staff as required or permitted by law
 Ensure cost-effective Governmental claim defense and litigation services while assisting, reviewing, and effectively monitoring special counsel services  Administer and coordinate the City’s administrative citation program to ensure compliance with the City’s Code and enhance cost recovery for Code Enforcement efforts  Input, coordinate with all City departments and review the City’s compliance with subpoena requests, and requests for documents under the California Public Records Act Redlands Regular Meeting 06-07-2022 438 of 1593
Accomplishments for Fiscal Year 2021-22:
 The City Attorney supported the City Council, City Manager, and all City departments, boards, commissions, and committees in achieving the City Council’s goals while limiting risk and costs to the taxpayers.
 Completed 571 public records requests.
 Closed 8 lawsuits.

Redlands Regular Meeting 06-07-2022 439 of 1593

FUND ORGKEY
GENERAL FUND 101150
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 363,978 382,198 369,372 367,031 379,784 5202 Holiday Pay 660 - 566 - -
5203 Bonus 585 - - - -
5204 Accrual Payout 16,855 - 389,322 - -
5301 Banked Leave Buy Back 1,618 25,598 1,699 42,574 44,429 5401 Pension Contributions 100,838 111,569 109,295 106,688 113,252 5501 FICA/Medicare 19,580 20,900 26,445 21,032 21,611
5601 Deferred Compensation 59,471 27,468 32,627 7,744 8,000 5701 Health/Dental Insurance 38,576 39,440 36,620 27,706 29,091 5702 Workers' Comp Insurance 3,411 3,837 3,837 5,533 5,982 5704 Unemployment Insurance 213 955 998 955 955
5705 Life Insurance 139 137 145 139 139
5802 Eyecare Reimbursement - 495 495 495 495
5803 Clothing Allowance 180 740 740 - -
5903 Other Taxable Benefits - - - 756 756
TOTAL SALARIES AND BENEFITS 613,337 606,104 972,161 580,652 604,496

SERVICES
6102 Legal Services 52,990 30,000 135,507 150,000 157,500 6304 Telephone 1,885 2,000 1,191 2,000 2,100
6401 Meeting & Prof Development - 1,000 - 1,250 1,313
6402 Travel Expense/Reimbursement - 500 - 3,000 3,150
6403 Training 645 800 50 1,000 1,050
6601 Postage 202 300 176 185 194
6802 Info Tech Service Charges 17,558 18,518 18,518 23,702 25,499 6901 Printing and Binding 17 200 2,241 2,353 2,471
6909 Subscriptions & Memberships 9,362 9,885 8,793 9,409 10,068 TOTAL SERVICES 82,659 63,203 166,476 192,899 203,344

SUPPLIES
7001 Books & Supplies 66 1,300 100 1,300 1,365
7002 Office Supplies 47 500 207 500 525
7101 Office Equipment and Furniture - - 714 100 105
TOTAL SUPPLIES 113 1,800 1,021 1,900 1,995
DEPARTMENT TOTAL 688,876 678,340 1,139,658 775,451 809,835

DEPARTMENT/DIVISION

CITY ATTORNEY
Redlands Regular Meeting 06-07-2022 440 of 1593
Management Services / Finance Department
Mission Statement:

The mission of the Management Services / Finance Department is to provide effective and timely support services involving a wide range of internal administrative functions to City departments and to play an integral role in enhancing each department's ability to better serve the Redlands community. Towards these efforts, the department focuses on effective management of City finances, sound internal controls, and meaningful financial reporting. The department is also responsible for supporting automation and process efficiencies through technology and works proactively to develop, research, and recommend the best technical solutions to facilitate positive interaction with our City departments, residents, businesses, and visitors.

Departmental Description:

The Management Services / Finance Department is comprised of the following divisions:
 Finance Administration
 Revenue, Office of the Treasurer
 Utility Billing Customer Service
 Innovation & Technology / GIS
The department is focused on providing exceptional customer service to both its internal customers, as well as the community and public at large. The department reports the financial state of the City and ensures the needs of each division are met to better serve the community at all times.

The Management Services Department was created by merging the former departments of Finance and Innovation & Technology to provide added efficiencies, a transition to a new financial information system, and promote responsiveness in the provision of internal services for City departments.

The department is responsible for providing the following major services to the City and its constituents:
 Annual Budget and Financial Reporting
 Support of Treasury Management and Investment through the City Treasurer  Business License Registrations and Annual Renewals
 Processing Accounts Payable, Accounts Receivable, and Payroll Administration  Utility Billing and Customer Service for Water, Wastewater, and Solid Waste customers  Management of the City’s IT Network Infrastructure and Equipment  Administration of the City’s Geographic Information Systems database and applications Redlands Regular Meeting 06-07-2022 441 of 1593
Finance
Program Description:

This division performs the functions of administration, accounting, budgeting, payroll, accounts payable, and accounts receivable. Other responsibilities of the division include administration of all City-related debts/bonds, preparation of regular financial analysis, responsibility for the annual budget process and spending oversight, the performance of periodic internal audits of City operations, as well as coordination of the City’s annual audit and preparation of all related reports as required by law.

Program Objectives:
 Prepare an Annual Comprehensive Financial Report (ACFR) that presents an accurate financial picture of the City to the public, financial institutions, and bond rating agencies.  Plan and coordinate the annual budget process producing a document for adoption by the City Council no later than June 30th of each fiscal year.
 Prepare and submit required reports to State and Federal Agencies.  Prepare and distribute monthly financial information to all departments by the 20th of each month.  Prepare and distribute a monthly General Fund Revenue and Expenditure Summary report to the City Council per the City Council’s Strategic Plan.
 Prepare and distribute a quarterly General Fund Additional Appropriations report to the City Council per the City Council’s Strategic Plan.
 Plan and coordinate the annual audits of the City, Successor Agency to the Former Redevelopment Agency, Gas Tax, and Measure I funds, as well as other grant-related audits as required by federal law.

Accomplishments for Fiscal Year 2021-22:
 Completed continuous enhancements to our new enterprise resource planning system, Tyler Munis, alongside technical support from the Division of Innovation & Technology  Provided continuous support to the Measure T Oversight Committee to ensure Fiscal Accountability.  Completed the City’s Annual Financial Report for the Year Ended June 30, 2021, and submitted the completed document to the GFOA for the Award of Excellence in Financial Reporting, an award that we have received for the last eighteen years.
 Completed all financial reports as required by law, including the AB 1600 Report on Development Impact Fees, the Recognized Obligation Payment Schedules as required for the Successor Agency, the State Controller’s City Financial Transactions report, and the State Controller’s Local Government Compensation report.
 Monitored and reported on the City’s budget throughout the year and worked with the City Manager, Executive Team, and support staff to develop a two-year budget for the fiscal year 2022-23 and fiscal year 2023-24.

Redlands Regular Meeting 06-07-2022 442 of 1593

FUND ORGKEY
GENERAL FUND 101501
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 598,963 685,265 574,185 689,010 713,691 5101 Overtime Salaries 6,919 8,000 10,000 10,000 10,000 5202 Holiday Pay 10,227 - 9,134 - -
5203 Bonus 1,796 - - - -
5204 Accrual Payout 27,413 - 34,510 - -
5301 Banked Leave Buy Back 14,070 25,372 16,146 23,150 27,725 5401 Pension Contributions 169,145 200,643 161,542 204,431 216,775 5501 FICA/Medicare 47,783 53,212 44,502 53,525 55,701
5601 Deferred Compensation 5,667 6,935 5,614 7,252 7,506 5701 Health/Dental Insurance 88,261 100,778 83,729 90,214 93,797 5702 Workers' Comp Insurance 28,462 31,521 31,521 30,430 32,901 5703 Disability Insurance 1,860 2,209 2,298 2,411 2,465 5704 Unemployment Insurance 725 3,906 3,900 4,032 4,049 5705 Life Insurance 2,751 567 483 585 588
5802 Eyecare Reimbursement 1,536 2,025 2,025 2,090 2,099 5803 Clothing Allowance 900 1,200 1,200 1,200 1,200
5903 Other Taxable Benefits 2,352 8,063 8,063 12,778 12,838 TOTAL SALARIES AND BENEFITS 1,008,830 1,129,696 988,852 1,131,108 1,181,335

SERVICES
6004 Bank/Collection Agent Fees 34,705 30,000 30,000 31,500 33,100 6007 Penalties and Interest 58,457 - 1,000 1,000 1,000
6008 State Mandated Fees - - 2,770 - -
6102 Legal Services - - 468 1,000 1,000
6104 Auditing and Accounting 48,739 108,238 128,500 65,475 67,514 6106 Other Professional Services 123,546 329,714 313,745 272,540 270,785 6304 Telephone 601 800 800 850 900
6401 Meeting & Prof Development 616 8,750 8,750 9,415 10,098 6402 Travel Expense/Reimbursement - 500 500 525 550
6403 Training 2,344 3,700 3,700 3,885 4,100
6601 Postage 5,585 8,000 8,000 8,400 8,850
6703 Software Support/Development 360 19,688 22,500 22,625 22,800 6710 Special Contractual Services 723 2,369 2,369 2,500 2,750 6802 Info Tech Service Charges 40,928 45,100 45,100 160,364 170,242 6901 Printing and Binding 818 1,200 1,200 1,250 1,300
6902 Advertising 450 1,500 1,500 1,575 1,650
6906 Office Equip & Furn Rent 3,515 2,800 3,700 3,900 4,100 6909 Subscriptions & Memberships 1,224 2,389 2,399 2,665 2,930 TOTAL SERVICES 322,611 564,748 577,001 589,469 603,669

DEPARTMENT/DIVISION

FINANCE
Redlands Regular Meeting 06-07-2022 443 of 1593

FUND ORGKEY
GENERAL FUND 101501
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

DEPARTMENT/DIVISION

FINANCE

SUPPLIES
7002 Office Supplies 9,095 17,850 19,850 26,250 23,735
7003 Awards/Recognition Prgm 610 650 650 685 700
7004 Uniform/Safety Clothing 41 100 100 105 110
7101 Office Equipment & Furniture - - 431 - -
7810 Special Departmental Supplies - 1,500 1,500 1,575 1,650 7901 Non-Capital Expenditures - - 21,900 - -
TOTAL SUPPLIES 9,746 20,100 44,431 28,615 26,195

FIXED ASSETS
8501 Other Betterments/Improv - 60,000 90,000 - -
TOTAL FIXED ASSETS - 60,000 90,000 - -

DEBT SERVICE
9101 Interest - - 435 - -
- - 435 - -
DIVISION TOTAL 1,341,187 1,774,544 1,700,719 1,749,192 1,811,199 Redlands Regular Meeting 06-07-2022 444 of 1593
Revenue
Program Description:

The Revenue Division has the responsibility for and authorization to collect all city monies and deposit all cash receipts in authorized banks; to maintain and balance records of receipts and disbursements; to responsibly invest city funds through secure, approved methods; to submit quarterly investment reports in compliance with the approved investment policy; and to keep and monitor deposit accounts and records for collateral pledged by banks as security for public funds. The elected City Treasurer oversees the investment responsibilities of this division.

The Division issues business licenses, dog licenses, transient occupancy tax forms, yard sale permits, and preferential parking permits to the public. Staff provide information service at the front counter, the collection of payments for city utility bills, invoices, fees and permits for all city departments and investment revenue for city funds.

Program Objectives:
 Increase departmental efficiency through training, technology, and continual updates of office procedures
 Maintain an investment portfolio and provide reports that are in compliance with Federal and State laws and the City’s investment policy
 Maintain an investment portfolio with liquidity to meet the City’s budgeted expenditure needs for at least six months
 Update internal procedures as required by changes to the Redlands Municipal Code as it impacts permitted activities or other tax and fee requirements
 Maintain proper internal controls over the City’s cash and investments  Implement the City’s Preferential Parking Zone program  Oversee the Business License program, in coordination with HdL Business License division  Manage the City’s Dog Licensing program, in coordination with the Police Department’s Animal Services division
 Coordinate the payment for permits with various City departments to ensure all requirements are met before accepting payment
 Manage all incoming and outgoing ACH, wire or other online banking transactions  Provide administrative support for the City Treasurer Accomplishments for Fiscal Year 2021-22:
 Providing online forms for customers to apply for dog licenses, residential parking permits, and yard sales online in an effort to streamline services for customers  Enhanced procedures for monitoring and projecting cash flow and revenue analysis  Continued implementation of the business license program through HdL Business License staff  Conversion of hard copy records to digital records using Laserfische software  Training of cash handling procedures for Customer Service / Utility Billing staff using Zoom  Facilitating customer payments in real-time for permit customers during the COVID-19 closure of City Hall to the public
 Preparation of the City Treasurer’s Quarterly Investment Reports  Updated City investment policies and procedures in coordination with City Treasurer  In coordination with other City departments, delinquent administrative citations and municipal services accounts were enrolled on the County’s special assessment tax rolls as liens  Continued to coordinate with the City’s banking providers to ensure account security and best practices were implemented
Redlands Regular Meeting 06-07-2022 445 of 1593

FUND ORGKEY
GENERAL FUND 101502
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 165,241 315,198 228,593 351,454 361,561 5002 Salaries: Part-Time - 6,000 - - -
5006 Elected Official Compensation 6,018 6,500 6,500 16,800 16,800 5101 Overtime Salaries 3,916 2,000 750 1,500 1,750
5202 Holiday Pay 6,110 - 13,481 - -
5203 Bonus 259 - - - -
5204 Accrual Payout 42,551 - 2,299 - -
5301 Banked Leave Buy Back 6,599 8,977 5,350 8,694 10,004 5401 Pension Contributions 53,770 92,485 71,935 104,526 110,098 5501 FICA/Medicare 16,886 24,930 18,949 28,764 29,610
5601 Deferred Compensation 1,128 3,225 1,776 3,711 3,749 5701 Health/Dental Insurance 24,830 43,848 32,160 45,227 46,256 5702 Workers' Comp Insurance 15,068 16,720 16,720 13,118 14,183 5703 Disability Insurance 1,018 1,001 944 1,793 1,861
5704 Unemployment Insurance 2,130 293 2,695 2,647 2,647 5705 Life Insurance 255 155 215 321 321
5802 Eyecare Reimbursement 911 214 911 1,148 1,148
5803 Clothing Allowance 450 300 450 750 750
5903 Other Taxable Benefits 1,021 2,409 2,409 4,338 4,338 TOTAL SALARIES AND BENEFITS 345,377 526,982 406,194 584,791 605,076

SERVICES
6106 Other Professional Services 274,590 140,286 282,828 302,969 308,908 6304 Telephone 1,181 1,560 1,560 1,750 2,000
6401 Meeting & Prof Development 350 (85) 80 350 500
6402 Travel Expense/Reimbursement 200 - 200 250 300
6403 Training 500 204 3,650 4,000 4,200
6601 Postage 4,084 6,000 3,500 6,300 6,500
6703 Software Support/Development 9,270 9,270 9,670 13,090 10,400 6710 Special Contractual Services 5,819 5,000 7,300 7,104 7,424 6802 Info Tech Service Charges 15,268 16,855 16,855 57,405 60,997 6803 City Garage Charges 500 599 500 500 500
6901 Printing and Binding 500 - - 500 750
6902 Advertising - - 250 300 350
6906 Office Equip & Furn Rent 2,356 3,000 2,600 3,000 3,300 6909 Subscriptions & Memberships 450 95 245 475 500
6911 Bad Debt Expense 500 - 500 500 500
TOTAL SERVICES 313,381 184,971 329,738 398,493 407,130

SUPPLIES
7002 Office Supplies 2,134 8,000 3,200 8,500 8,750
7101 Office Equipment & Furniture - - 3,825 4,000 4,500 7211 Computer Components 1,500 - 3,800 1,750 2,000
7810 Special Departmental Supplies - - 557 1,000 1,500
7901 Non-Capital Expenditures 2,141 4,993 - 5,000 5,500 TOTAL SUPPLIES 4,275 9,500 16,375 20,250 22,250
DIVISION TOTAL 663,033 721,453 752,307 1,003,534 1,034,456 DEPARTMENT TOTAL 2,004,220 2,495,997 2,453,026 2,752,726 2,845,655

DEPARTMENT/DIVISION

REVENUE
Redlands Regular Meeting 06-07-2022 446 of 1593

FUND ORGKEY
AIR QUALITY IMPROVEMENT FUND 221400
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time - - 265 291 320
5401 Pension Contributions - - 77 85 93
5501 FICA/Medicare - - 20 22 24
5601 Deferred Compensation - - 3 3 3
5701 Health/Dental Insurance - - 15 16 18
TOTAL SALARIES AND BENEFITS - - 380 418 460

SERVICES
6106 Other Professional Services - 127,342 - - -
7901 Non-Capital Expenditures 372,658 - 127,342 - -
TOTAL SERVICES 372,658 127,342 127,342 - -

FIXED ASSETS
8501 Other Betterments/Improv - - - 300,000 -
8706 All Other Equipment - 50,000 - 50,000 -
TOTAL FIXED ASSETS - 50,000 - 350,000 -
FUND TOTAL 372,658 177,342 127,722 350,418 460

DEPARTMENT/DIVISION

AIR QUALITY IMPROVEMENT
Redlands Regular Meeting 06-07-2022 447 of 1593

FUND ORGKEY
OPEN SPACE FUND 227501
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SERVICES
6804 General Govt Service Charge 2,416 - - - -
TOTAL SERVICES 2,416 - - - -
FUND TOTAL 2,416 - - - -

DEPARTMENT/DIVISION

OPEN SPACE
Redlands Regular Meeting 06-07-2022 448 of 1593

FUND ORGKEY
PARKING AUTHORITY FUND 237502
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SERVICES
6307 Electricity & Gas 13,444 18,000 18,000 18,900 19,845 6804 General Govt Service Charge 3,818 3,800 3,800 4,242 4,454 TOTAL SERVICES 17,262 21,800 21,800 23,142 24,299
FUND TOTAL 17,262 21,800 21,800 23,142 24,299

DEPARTMENT/DIVISION

PARKING AUTHORITY
Redlands Regular Meeting 06-07-2022 449 of 1593

FUND ORGKEY
GENERAL DEBT SERVICE FUND 305501
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SERVICES
6001 Fiscal Agent Fees 3,163 3,165 3,165 3,165 3,165
6106 Other Professional Services - 530 - - -
6804 General Govt Service Charge 253 259 259 281 295
TOTAL SERVICES 3,416 3,954 3,424 3,446 3,460

DEBT SERVICE
9001 Principal 1,345,000 1,480,000 1,480,000 1,620,000 185,000 9101 Interest 406,058 331,692 331,692 250,097 207,455
TOTAL DEBT SERVICE 1,751,058 1,811,692 1,811,692 1,870,097 392,455 FUND TOTAL 1,754,474 1,815,646 1,815,116 1,873,543 395,915

DEPARTMENT/DIVISION

GENERAL DEBT SERVICE
Redlands Regular Meeting 06-07-2022 450 of 1593

FUND ORGKEY
SAFETY/CITY HALL REPLACEMENT FUND 406501
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SERVICES
6005 License & Permits
6106 Other Professional Services 2,400 9,200 9,200 - -
6601 Postage 76 - - - -
6710 Special Contractual Services - 51,700 139,400 - -
TOTAL SERVICES 2,476 60,900 148,600 - -

SUPPLIES
7901 Non-Capital Expenditures 39,051 - - - -
TOTAL SUPPLIES 39,051 - - - -

FIXED ASSETS
8502 Building Acquisitions - 16,600,000 16,100,000 - -
8602 Other Land Improvements 83,220 - - - -
TOTAL FIXED ASSETS 83,220 16,600,000 16,100,000 - -
FUND TOTAL 124,747 16,660,900 16,248,600 - -

DEPARTMENT/DIVISION

SAFETY/CITY HALL REPLACEMENT FUND
Redlands Regular Meeting 06-07-2022 451 of 1593
Division of Innovation & Technology
Mission Statement:

The mission of the Division of Innovation and Technology is to properly align IT services in support of activities that drive service delivery to residents, visitors, businesses, and the community. Top priorities include automation of manual processes, online customer self-service, open data, and integration of City records (databases) across software applications.

Division Goals:
 Migrate City’s core network equipment and connections to the Data Center while simultaneously planning long-range efforts to build out the strategic network cores for 300 East State Street and the new Police Department headquarters at 1625 West Redlands Boulevard.  Initiate Year One & Two of the City’s newly adopted Six-Year IT Strategic Master Plan o Develop a comprehensive strategy for hardware & software lifecycle management and plan to phase out unsupported systems and equipment
o Create an information security policy, security roadmap, and vulnerability management policy o Update the Business Continuity & Disaster Recovery Plan and develop a backup lifecycle strategy
 Replace Police Department mobile data computers with newer, optimized model o Deploy multi-factor authentication on each mobile computer  Focus on application needs:
o Upgrade resources for the Police Department’s server supporting its CAD/RMS System o Research cashiering and banking automation software to enable online payments for City receivables other than utility bills
o Facilitate e-plan check software (electronic plan review) for land management and permitting o Replace aging route management software for utility billing operations.  Upgrade and replace the existing wireless mesh network solution for City facilities  Refresh the City’s voice over IP telephony equipment and application  Conduct a security audit and penetration testing
Accomplishments for Fiscal Year 2021-22:
 Completed migration from Microsoft Exchange Server to Microsoft 365 to streamline email management and security
 Implemented storage planning and improvements: disaster recovery and data management  Hardware replacements:
o Continue to replace aging workstations, focus on a 5-year replacement cycle o Invest in a phased camera network hardware replacement plan  GIS Master Planning
o Worked with Esri to develop GIS governance framework
o Provided training on GIS to staff Citywide
 IT Master Planning
o Developed IT governance framework
o Defined business technology strategies of greatest use to the City o Defined and prioritized critical IT investments over the next 6-year period Program Description:

The Division of Innovation & Technology supports the City's technology infrastructure, data, application services, and Geographic Information System (GIS). This fund is responsible for the maintenance and lifecycle replacements of citywide infrastructure including desktops, laptops, mobile devices, network, and operations equipment. Citywide technology hardware and licensing contracts are also maintained in this Redlands Regular Meeting 06-07-2022 452 of 1593
fund. The division provides technical support services to successfully implement innovative technology solutions enabling departments to better serve their constituents.

Enterprise Systems and Networks:
 Major Enterprise Application Management
 Server Room and Data Center Management
 Network, Access, and Software Security Management
 Data Storage and Redundancy Management
 Systems Integration
 Public Safety Network and Systems Support
Geographical Information Systems (GIS)
 Development, implementation, training, and support of “Mobile Apps” Citywide, both for internal and external users
 Collection, integration, and standardization of Enterprise GIS data and systems  Aerial and street-level imagery management, analysis, deployment, and training  Development and customization of Story Maps and other GIS-enriched online content for the public  Customized public GIS application development on gis.cityofredlands.org  Daily time-space based animation of Police and Fire Department field asset data  Support of Reverse-911 system
 Internal Website support and development
Operations and Helpdesk
 Desktop hardware and systems support and management
 Mobility tools systems and support
 Software licensing and compatibility management
 Peripheral support and management (printers, plotters, scanners, etc…)  Virus, Spyware, and Malware prevention and detection management  Help Desk Administration
Redlands Regular Meeting 06-07-2022 453 of 1593

FUND ORGKEY
INFORMATION TECHNOLOGY SERVICES FUND 604900
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 1,042,881 1,161,552 1,005,061 1,372,713 1,418,008 5002 Salaries: Part-Time 10,091 15,000 44,954 84,700 88,935 5101 Overtime Salaries - 1,000 350 1,000 1,000
5202 Holiday Pay 5,480 - 7,286 - -
5203 Bonus 2,800 - - - -
5204 Accrual Payout 23,154 - 32,250 - -
5301 Banked Leave Buy Back 16,110 37,987 9,061 34,387 44,631 5401 Pension Contributions 319,960 339,659 300,908 411,861 430,575 5501 FICA/Medicare 80,337 90,748 78,308 113,110 116,740 5601 Deferred Compensation 8,913 9,988 8,141 14,479 14,603 5701 Health/Dental Insurance 116,634 118,217 104,304 152,730 156,668 5702 Workers' Comp Insurance 28,421 31,521 31,521 41,725 45,113 5703 Disability Insurance 2,284 2,426 2,190 4,167 4,363 5704 Unemployment Insurance 1,194 5,985 6,929 8,589 8,589 5705 Life Insurance 727 806 680 995 995
5802 Eyecare Reimbursement 649 2,878 2,878 3,553 3,553
5803 Clothing Allowance 1,200 1,200 1,200 1,650 1,650
5901 Compensated Absences Expense (23,062) - - - -
5903 Other Taxable Benefits 1,131 17,827 17,827 18,065 18,065 TOTAL SALARIES AND BENEFITS 1,638,904 1,836,794 1,653,848 2,263,724 2,353,488

SERVICES
6106 Other Professional Services 113,801 322,015 240,000 583,000 353,000 6304 Telephone 284,804 225,200 290,000 315,000 330,750
6401 Meeting & Prof Development - 4,000 - 5,000 6,000
6402 Travel Expense/Reimbursement - 1,000 3,000 2,000 4,000 6403 Training 3,747 7,000 5,000 9,000 9,000
6505 Retiree Health Insurance 133,959 90,000 90,000 90,000 90,000 6601 Postage 35 50 100 75 150
6703 Software Support/Development 1,000,646 1,421,880 1,400,000 1,376,000 1,330,601 6710 Special Contractual Services 1,041 15,887 3,000 130,800 305,800 6803 City Garage Charges 1,086 1,882 1,882 2,021 2,366
6804 General Govt Service Charge 241,560 247,140 247,140 268,369 281,788 6901 Printing and Binding 4 50 50 75 150
6906 Office Equip & Furn Rent 2,546 7,500 3,000 3,000 6,500 6907 Comms Service & Rental 18,795 24,000 3,000 6,800 6,800 6909 Subscriptions & Memberships 1,869 2,000 2,000 2,500 3,500 6914 Depreciation Expense 154,591 - - - -
TOTAL SERVICES 1,958,484 2,369,604 2,288,172 2,793,640 2,730,405

DEPARTMENT/DIVISION

DEPARTMENT OF INNOVATION AND TECHNOLOGY
Redlands Regular Meeting 06-07-2022 454 of 1593

FUND ORGKEY
INFORMATION TECHNOLOGY SERVICES FUND 604900
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

DEPARTMENT/DIVISION

DEPARTMENT OF INNOVATION AND TECHNOLOGY

SUPPLIES
7002 Office Supplies 2,937 2,000 3,500 4,000 5,000
7101 Office Equipment & Furniture - - 150 150 150
7201 Hardware Maint/Replace 40,944 347,312 115,000 275,000 605,000 7202 PC Repair/Replacement - 277,550 27,210 455,000 205,000 7211 Computer Components - 105,000 5,000 40,000 7,500
7810 Special Departmental Supplies 2,953 500 - 500 750
7901 Non-Capital Expenditures 157,025 - 10,000 - -
TOTAL SUPPLIES 203,859 732,362 160,860 774,650 823,400

FIXED ASSETS
8703 Computer Equipment 191,966 153,324 3,324 1,000,000 1,450,000 8801 Capital Lease - 22,792 22,792 22,792 22,792
TOTAL FIXED ASSETS 191,966 176,116 26,116 1,022,792 1,472,792 FUND TOTAL 3,993,213 5,114,876 4,128,996 6,854,806 7,380,085 Redlands Regular Meeting 06-07-2022 455 of 1593
Customer Service
Program Description:

The Customer Service Division is responsible for providing quality customer service to all City residents and utility customers, whether by phone or over-the-counter.

In addition to providing quality customer service, the division is responsible for billing over 22,000 utility customers for water, wastewater, solid waste, household hazardous waste and street cleaning services totaling 78,478 services billed every two months. Utility bills are produced and mailed on a bi-monthly basis to keep operational costs to a minimum.

In January 2020, the Customer Service Division joined forces with the Revenue Office to provide walk-in customers with one, centralized location for payments and service. Shortly thereafter, on March 17, 2020, the customer service division was closed to the public in light of the COVID-19 pandemic. In adherence with CDC guidelines, modifications were made to the division’s work schedule and in-office staffing.

Modifications included staff working from home, and at one point, the expansion of operational hours from five to six days a week. Currently, the Customer Service Division is on a 9/80 schedule with 40 percent of staff working from home with scheduled staff rotations occurring daily.

With our modified, temporary structure, the Customer Service Division continues to assist customers with all their payment needs, in addition to processing requests for connection/disconnection of service, unusual water usage, water quality inquiries, billing inquiries, water distribution, roll-off services, missed solid waste collection service, general water drought/conservation inquires and water rebates. In preparation for reopening to the public, plexi-glass partitions have been installed at each counter work station to provide service to customers in a socially safe and distanced manner.

The Customer Service Division budget is presented in a single program within a separate Internal Service Fund, which is supported by the operating funds of Water, Wastewater, and Solid Waste.

Program Objectives:
 Provide quality customer service to all Redlands residents and utility customers, while assisting them with their water, wastewater, and solid waste needs.
 Provide Redlands residents and utility customers with clear, consistent, accurate and equitable billing for their municipal utility services.
 Continually look for ways to streamline functions and improve efficiencies to keep operating costs to a minimum.
 Increase customer awareness of various payment methods available, including: 1) 1-2-3 Done! Program, an automated payment drafting program that offers two payment options from which to choose: Advance monthly pay or Bi-monthly pay; 2) the Speedpay program, an on-line, VRU and extranet payment program providing flexibility to pay via credit card, debit card, or from a designated bank account; 3) GovNetPay, a counter based program that not only offers the same payment flexibility as Speedpay, but also offers a higher payment limit, meeting the needs of customers with balances greater than $500.
 Increase customer awareness of Redconnect, a program which provides customers with 24/7 secure online access to their City of Redlands municipal services account information. With Redconnect, customers have access to review their service history, billing history, water usage history, view current bill and/or print a copy, enroll in the 1-2-3 Done! payment program, or elect to “GO GREEN” and eliminate paper waste by enrolling in e-Bill service to receive notification that their municipal services bill is ready for viewing via email.
 Educate customers on mandatory water conservation requirements by directing customers to the City website for detailed information, and/or referring customers to the Water Conservation Coordinator for water audits and available water conservation rebates.

Redlands Regular Meeting 06-07-2022 456 of 1593
Accomplishments for Fiscal Year 2021-2022:
 Implemented the software modifications necessary to support a Rate Increases  Streamlined Sewer Winter Month process by extracting meter reads from the enQuesta system, in lieu of meter readers acquiring a special read.
 SB 998 – New legislation went into effect 2/1/2020, requiring the city to comply with new mandates for the collection of delinquent residential accounts. Modification of customer notifications, along with a written policy in prescribed languages, current processes and procedures, and system software changes were required to meet the new requirements of this legislation. Additionally, new process and procedures were established for the provisions of payment arrangements, which were non-existent.

Also, in order to ensure compliance at all levels, the consolidation of billing frequency (monthly to bimonthly) was necessary.  Modifications to work environment were made to adhere to CDC safety guidelines.  Temporary suspension of disconnection of service due to non-payment via Executive Order N-42-20 issued by Governor.
 Temporary suspension of late charge, penalties and establishment of financial hardship criteria for prepayment deposits via resolution 8066.  Establishment of COVID-19 Utility Billing Payment Plan Policy.  Work Schedule and staffing modifications made to adhere to CDC guidelines on social distancing.

Modifications included 4/10 work shift, Monday through Saturday, allowing separation of staff, when working in office, and maximize social distancing. Additionally, at a later date, 40 percent staff participation in WFH program.
 Seamless docs added to city website for customers use in starting service, stopping service and enrollment in automatic drafting program. The addition of these documents helps in promoting selfservice, and reducing the need for in-office visits.  Seamless docs added for Customer Service Division’s internal use to streamline Roll-off Requests, D&Rs, Credit Vouchers and Pre-payment Deposit Requests. This is a value-added tool for work generated from WFH program.
 Modification of Solid Waste pull-down reports allowing for process improvement on service provided to customers. Reports now produce ahead of scheduled service day and provide staff with information on customers enrolled in the program.
 Modification of Solid Waste Bulky item program. Modified programming to set limit on the number of work orders processed each day, allowing field staff to manage and complete work orders on scheduled days and meet customer expectations. Scheduling is closely monitored by customer service staff to ensure success.
 Implementation of new 3rd party payment processor, Invoice Cloud. Allows for real-time payment updates to the customer service system, along with allowing customers to pay by text. An additional feature will include timely email reminders to customers regarding payment and late charge due dates.  Meter reading equipment replacement of Itron meter reading equipment with Neptune 360. This implementation is in preparation for Itron’s discontinuance of all production and support of meter reading equipment effective 12/31/2021.
 Meter Replacement program of all existing meters with convertible AMR meters for future automation of reads.
 Implementation of newly formatted GL enQuesta interface file to Munis.  Implemented Sewer Rate increase effective 7/1/2021.
 Partnered with Water and Wastewater staff to implement the Utility Assistance Programs to aide customers impacted from COVID-19.

Redlands Regular Meeting 06-07-2022 457 of 1593

FUND ORGKEY
UTILITY BILLING FUND 608900
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 612,044 757,636 741,090 829,235 843,096 5101 Overtime Salaries 5,522 7,000 7,000 16,000 16,000
5202 Holiday Pay 11,890 7,000 12,732 - -
5203 Bonus 778 - - - -
5204 Accrual Payout 38,239 - 5,661 - -
5301 Banked Leave Buy Back 11,866 17,362 12,452 22,223 22,457 5401 Pension Contributions 204,377 221,396 219,975 246,621 256,732 5501 FICA/Medicare 50,820 58,884 57,100 65,616 66,698
5601 Deferred Compensation 1,664 2,900 2,790 3,304 3,341 5701 Health/Dental Insurance 95,082 122,702 98,456 118,703 122,789 5702 Workers' Comp Insurance 20,753 23,024 23,024 33,197 35,892 5703 Disability Insurance 5,239 6,010 5,949 6,975 7,076 5704 Unemployment Insurance 1,202 5,707 7,700 6,119 6,119 5705 Life Insurance 704 828 816 888 888
5802 Eyecare Reimbursement 1,535 2,959 2,959 3,173 3,173 5803 Clothing Allowance 3,000 3,450 3,450 3,600 3,600
5804 Uniform Rental 6 - 124 - -
5901 Compensated Absences Expense (14,812) - - - -
5903 Other Taxable Benefits 1,170 6,237 6,237 17,454 17,454 TOTAL SALARIES AND BENEFITS 1,243,095 1,051,079 1,207,515 1,373,108 1,405,315

SERVICES
6004 Bank/Collection Agent Fees - - 30,027 32,128 34,377 6106 Other Professional Services 100 1,500 - 5,000 5,000 6304 Telephone 1,627 600 214 600 600
6401 Meeting & Prof Development (106) 3,800 2,000 5,000 5,500 6402 Travel Expense/Reimbursement - 300 400 2,500 3,000 6403 Training 824 500 500 5,000 7,500
6505 Retiree Health Insurance 122,795 80,000 80,000 80,000 80,000 6601 Postage 59,517 88,381 89,000 97,900 99,858
6703 Software Support/Development 14,350 18,040 11,205 20,000 19,500 6710 Special Contractual Services 9,557 10,000 10,000 11,600 11,948 6802 Info Tech Service Charges 59,995 211,171 211,171 217,215 227,991 6804 General Govt Service Charge 100,490 102,811 102,811 111,642 117,224 6901 Printing and Binding 15,049 28,000 28,000 29,500 31,000 6906 Office Equip & Furn Rent 4,329 3,000 3,000 3,500 3,500 6908 Other Rentals 1,410 - - - -
6909 Subscriptions & Memberships - 750 - 750 750
TOTAL SERVICES 389,937 548,853 568,328 622,335 647,748

DEPARTMENT/DIVISION

CUSTOMER SERVICE
Redlands Regular Meeting 06-07-2022 458 of 1593

FUND ORGKEY
UTILITY BILLING FUND 608900
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

DEPARTMENT/DIVISION

CUSTOMER SERVICE

SUPPLIES
7002 Office Supplies 4,627 6,000 6,000 6,500 7,000
7101 Office Equipment & Furniture - 800 800 1,500 2,000 7211 Computer Components - 800 800 1,000 1,200
7807 Food - 250 250 300 350
7810 Special Departmental Supplies - 800 1,300 1,500 1,750 7901 Non-Capital Expenditures - - 15,000 - -
TOTAL SUPPLIES 4,627 8,650 24,150 10,800 12,300

FIXED ASSETS
8501 Other Betterments/Improv - - - 140,000 -
8503 Building Construction/Improv - 75,000 60,000 - -
TOTAL FIXED ASSETS - 75,000 60,000 140,000 -
FUND TOTAL 1,445,643 1,875,598 1,859,993 2,146,243 2,065,363 Redlands Regular Meeting 06-07-2022 459 of 1593

FUND ORGKEY
COMMUNITY FACILITIES DISTRICT FUND 810961
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SERVICES
6001 Fiscal Agent Fees 23,714 25,000 25,000 25,000 25,000 6804 General Govt Service Charge 2,265 2,317 2,317 2,516 2,642 TOTAL SERVICES 25,979 27,317 27,317 27,516 27,642

DEBT SERVICE
9001 Principal 480,000 510,000 510,000 540,000 575,000
9101 Interest 246,068 230,708 214,388 180,788 144,964
TOTAL DEBT SERVICE 726,068 740,708 724,388 720,788 719,964 DIVISION TOTAL 752,047 768,025 751,705 748,304 747,606

DEPARTMENT/DIVISION
COMMUNITY FACILITIES DISTRICT 2001-1
Redlands Regular Meeting 06-07-2022 460 of 1593

FUND ORGKEY
COMMUNITY FACILITIES DISTRICT FUND 810962
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SERVICES
6001 Fiscal Agent Fees 25,865 23,000 23,000 23,000 23,000 6804 General Govt Service Charge 479 490 490 533 559
TOTAL SERVICES 26,344 23,490 23,490 23,533 23,559

DEBT SERVICE
9001 Principal 290,000 320,000 320,000 355,000 390,000
9101 Interest 445,528 437,585 428,685 409,460 387,793
TOTAL DEBT SERVICE 735,528 757,585 748,685 764,460 777,793 DIVISION TOTAL 761,872 781,075 772,175 787,993 801,352
FUND TOTAL 1,513,919 1,533,122 1,524,222 1,540,040 1,553,399

DEPARTMENT/DIVISION
COMMUNITY FACILITIES DISTRICT 2003-1
Redlands Regular Meeting 06-07-2022 461 of 1593

FUND ORGKEY
SUCCESSOR TO RDA GENERAL FUND 820167
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Full Time Salaries 5,903 12,485 12,037 6,744 -
5202 Holiday Pay 67 - 190 - -
5203 Bonus 52 - - - -
5204 Accrual Payout 2,023 - 214 - -
5301 Banked Leave Buy Back 188 305 305 414 -
5401 Pension Contributions 1,610 3,653 3,653 2,015 -
5501 Fica/Medicare 443 894 894 475 -
5601 Deferred Compensation 54 340 340 181 -
5701 Health/Dental Insurance 418 969 969 445 -
5702 Workers' Comp Insurance 63 - - - -
5703 Disability Insurance 4 35 35 18 -
5704 Unemployment Insurance 2 5 5 3 -
5802 Eyecare Reimbursement - 18 18 9 -
5903 Other Taxable Benefits 9 66 66 59 -
5905 Employee Wellness Program 31 - - - -
TOTAL SALARIES AND BENEFITS 10,867 18,770 18,726 10,363 - DIVISION TOTAL 10,867 18,770 18,726 10,363 -
.

DEPARTMENT/DIVISION

SUCCESSOR AGENCY ADMINISTRATION
Redlands Regular Meeting 06-07-2022 462 of 1593

FUND ORGKEY
SUCCESSOR TO RDA PROJECTS FUND 820168
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SERVICES
6104 Auditing and Accounting 2,700 2,700 2,700 2,700 -
TOTAL SERVICES 2,700 2,700 2,700 2,700 -
DIVISION TOTAL 2,700 2,700 2,700 2,700 -

DEPARTMENT/DIVISION

SUCCESSOR AGENCY OBLIGATIONS (OTHER)
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FUND ORGKEY
SUCCESSOR TO RDA DEBT SERVICE FUND 820169
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SERVICES
6001 Fiscal Agent Fees 5,405 5,405 5,405 5,405 -
6106 Other Professional Services - 2,200 2,000 1,000 -
6913 Amortization Expense 90,499 - - - -
TOTAL SERVICES 95,904 7,605 7,405 6,405 -

DEBT SERVICE
9001 Principal - 2,415,000 2,415,000 2,500,000 -
9101 Interest 190,738 101,399 101,399 7,827 -
TOTAL DEBT SERVICE 190,738 2,516,399 2,516,399 2,507,827 - DIVISION TOTAL 286,642 2,524,004 2,523,804 2,514,232 -
FUND TOTAL 300,209 2,545,474 2,545,230 2,527,295 -

DEPARTMENT/DIVISION

SUCCESSOR AGENCY DEBT SERVICE
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Police Department

Mission Statement:

The Redlands Police Department is dedicated to enhancing public safety through trust, innovation, community partnership, and service excellence.

Departmental Goals:

 Continue to provide outstanding service to internal and external customers  Develop leaders
 Implement evidence-based measures to improve service, create efficiencies, and prevent and reduce crime
 Improve recruitment and retention efforts to maintain a high-performing organization  Continue to strengthen the organizational culture
 Leverage available resources through the use of volunteers, analysts, technology, and datadriven solutions to create greater efficiencies  Continue to focus on recruitment and retention efforts to attract and maintain the most qualified department members to continue to provide the highest level of public safety services to the community
Sustainability Efforts:
 Continue using a new vehicle profile for professional staff employees to reduce fuel usage and reduce carbon emissions
 The department desires to create paperless systems when possible Performance Measures:
 Maintain crime clearance rates above the national average in 2022-2024  Identify emerging crime trends quickly and develop and implement targeted, evidencebased strategies to address them Redlands Regular Meeting 06-07-2022 465 of 1593
Police
Patrol Services Bureau
Program Description:

The Patrol Services Bureau is one of the most visible units in the department as it provides twenty-four hour a day service to the residents of our community. Patrol officers respond to a wide variety of emergency and non-emergency calls for service. The Patrol Services Bureau is comprised of several sub-units, namely:
 Patrol: Patrol teams are comprised of four to seven officers including the corporal and sergeant. Seven patrol teams rotate schedules supplemented by civilian community service officers. Reserves: The Redlands Police Department Reserve Unit is comprised of volunteers from a variety of professions who live in the city or neighboring communities.

Reserve officers receive extensive training in the many facets of law enforcement which they routinely put to use while assisting the department.
 Explorers: The Redlands Police Department Law Enforcement Explorer Post is a career exploration program. The Explorer Post began in 1968 and has been the starting point for many future law enforcement officers. Young men and women interested in joining the program must be at least 15 years of age and no older than 21 years. The program is a career exploration and education for youth interested in learning about the field of law enforcement. Field Training and Evaluation Program: The Field Training and Evaluation Program is responsible for the development of recruits into competent officers. Field training officers coordinate and deliver nearly six (6) months of training to new officers to prepare them to operate as solo police officers.
 Custody: The department contracts with Allied Universal to provide custody officers who are responsible for the booking, processing, and transportation of prisoners.

Program Objectives:
 Respond to calls for service promptly and render appropriate assistance upon arrival  Conduct criminal investigations and prepare required documentation to be forwarded to investigators, the District Attorney, and/or other agencies  Maintenance of a temporary “lockup” custodial facility that complies with applicable state and federal law
 Development of recruits into competent police officers  Maintenance of an atmosphere of positive and professional contact between all officers and members of our community
Significant Program Changes:
 Elimination of five (5) unfilled police officer positions and three full-time community service officer positions in the FY 2020/2021 budget
 Re-addition of the previously removed positions back into the City’s salary schedule Redlands Regular Meeting 06-07-2022 466 of 1593

FUND ORGKEY
GENERAL FUND 101200
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 4,479,699 6,315,475 5,368,916 10,968,225 11,128,495 5002 Salaries: Part-Time 446 - - - -
5003 Labor Code Sec 4850 343,544 - 310,955 - -
5101 Overtime Salaries 363,770 578,334 571,334 1,044,051 1,096,254 5102 O.T. Reimbursable 18,705 55,000 55,000 186,000 195,189 5104 Major Crime OT 20,695 33,000 50,000 175,875 184,669 5105 Overtime: Court/Other 79,138 70,000 60,000 127,575 133,954 5202 Holiday Pay 75,516 - 69,297 - -
5203 Bonus 8,500 - 5,000 - -
5204 Accrual Payout 370,862 - 435,944 - -
5301 Banked Leave Buy Back 524,236 697,970 451,494 2,003,106 1,875,406 5401 Pension Contributions 3,744,857 4,471,856 4,620,772 6,367,548 6,641,134 5501 FICA/Medicare 104,260 132,076 111,767 260,945 263,686 5601 Deferred Compensation 450,062 117,753 217,507 84,913 87,588 5701 Health/Dental Insurance 858,095 921,680 830,699 1,472,861 1,531,853 5702 Workers' Comp Insurance 675,676 782,823 782,823 1,123,315 1,214,522 5703 Disability Insurance 302 2,573 1,928 11,466 11,936 5704 Unemployment Insurance 3,510 25,968 22,580 45,570 45,570 5705 Life Insurance 3,230 3,770 3,239 6,615 6,615
5802 Eyecare Reimbursement 409 1,125 1,125 4,050 4,050
5803 Clothing Allowance 173,016 182,718 182,718 300,375 300,375 5903 Other Taxable Benefits 26,474 75,701 120,701 231,700 205,380 TOTAL SALARIES AND BENEFITS 12,325,002 14,467,822 14,273,799 24,414,190 24,926,676

SERVICES
6102 Legal Services 5,820 - 2,175 - -
6402 Travel Expense/Reimbursement 231 - 983 - -
6710 Special Contractual Services 193,310 298,929 298,929 314,316 329,347 6802 Info Tech Service Charges 378,204 485,618 485,618 722,926 777,707 6911 Bad Debt Expense 9,910 - - - -
TOTAL SERVICES 587,475 784,547 787,705 1,037,242 1,107,054 DIVISION TOTAL 12,912,477 15,252,369 15,061,504 25,451,432 26,033,730

DEPARTMENT/DIVISION

PATROL SERVICES
Redlands Regular Meeting 06-07-2022 467 of 1593
Police
Communications Unit

Program Description:

The Communications Unit is a significant component of the Police Department, providing a vital link between the community and public safety personnel. Communication personnel are often the first contact in a resident’s emergency. Communications personnel interpret the individual’s needs and coordinate the response of appropriate services to meet those needs. These highly trained individuals are responsible for assisting callers on more than twenty-five incoming telephone lines including 911 emergency, alternate emergency, business lines, and Text-to911. In addition to answering the multitude of phone lines, communications personnel are tasked with dispatching calls via radio and a Computer Aided Dispatch (CAD) system. They also monitor over a dozen different radio channels. These radio channels include all of the frequencies utilized by the various units of the department, local government, and other allied agencies. The Communications Unit also utilizes a variety of cameras from various locations in town to support responding units on calls for service and by providing an additional resource to ensure site security at the various locations.

Program Objectives:

Answer all incoming calls on emergency, alternate emergency, and business lines expeditiously and courteously, instantly prioritizing and relaying calls to police personnel in the field by entering designated calls for service into the CAD system, or immediately transferring the call to the appropriate agency for response; Monitor and utilize over 160 cameras placed at various locations throughout the City of Redlands Dispatch calls for service, process requests from officers in the field, including the response of additional personnel, equipment, and/or resources
 Facilitate and prioritize telephone contacts and communication between the public, public safety agencies, and other City departments
Significant Program Changes:
 Discontinued all sit-alongs due to the COVID-19 pandemic  Additional staffing of two full-time dispatchers previously eliminated last budget year added back into the budget
 Maintained minimum staffing during the COVID-19 pandemic, which critically impacted law enforcement staffing and services throughout the nation  Reclassification of the Dispatch Shift Supervisor position into three full-time Dispatch Supervisors
Accomplishments for Fiscal Year 2021-2022:
 Continued Quality Assurance and Review Program in which supervisors randomly review calls to ensure Police Department customer service expectations, departmental protocols, and guidelines are met.
 Dispatchers answered 74,705 9-1-1 calls, a significant increase from the previous year.  Dispatchers answered 99,183 business and alternate emergency lines, a ~2 % increase from last year.
 There were 45,254 calls for service, a ~1 % decrease from last year.  Completion and implementation of Next Generation 9-1-1 Technology.

Redlands Regular Meeting 06-07-2022 468 of 1593
 Continued to monitor and enter applicable complaints received via CitySourced.  Dispatchers handled 12 tracker activations received via the GPS Tracking System.

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FUND ORGKEY
GENERAL FUND 101201
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 812,090 1,055,390 815,077 1,121,365 1,135,889 5101 Overtime Salaries 38,346 110,605 110,605 116,135 121,942 5201 Stand By 15,135 27,500 15,500 28,875 30,319
5202 Holiday Pay 61,651 - 49,825 - -
5301 Banked Leave Buy Back 19,240 11,119 6,144 19,760 22,110 5401 Pension Contributions 244,247 307,752 254,990 332,933 345,310 5501 FICA/Medicare 74,571 94,234 70,278 91,014 91,387
5601 Deferred Compensation 9,460 13,760 9,460 15,480 15,480 5701 Health/Dental Insurance 198,640 242,718 216,022 258,221 268,050 5702 Workers' Comp Insurance 44,587 51,530 51,530 49,795 53,838 5703 Disability Insurance 9,879 12,318 9,669 12,889 13,075 5704 Unemployment Insurance 1,267 6,944 5,906 7,812 7,812 5705 Life Insurance 817 1,008 853 1,134 1,134
5802 Eyecare Reimbursement 895 3,600 3,600 4,050 4,050
5803 Clothing Allowance 23,800 27,200 27,200 30,600 30,600 5903 Other Taxable Benefits 1,286 - 12,000 18,000 6,000 TOTAL SALARIES AND BENEFITS 1,574,275 1,965,678 1,658,659 2,108,063 2,146,996

SERVICES
6703 Software Support/Development - - - 117,765 -
6710 Special Contractual Services 2,450 5,000 6,000 6,300 6,615 6802 Info Tech Service Charges 57,862 129,629 129,629 213,322 229,487 6906 Office Equip & Furn Rent - - - 1,200 1,200
6907 Comms Service & Rental 307,676 349,500 348,500 358,948 361,955 TOTAL SERVICES 367,988 484,129 484,129 697,535 599,257

SUPPLIES
7101 Office Equipment & Furniture 10,500 10,500 10,783 11,322 11,888 7102 Small Tools & Equipment 4,028 4,511 4,228 4,439 4,661 7201 Hardware Maint/Replace - - - 6,150 -
7203 Office Equipment Maintenance 1,176 2,500 2,500 2,625 2,756 7810 Special Departmental Supplies 587 5,500 5,500 5,775 6,064 TOTAL SUPPLIES 16,291 23,011 23,011 30,311 25,369
DIVISION TOTAL 1,958,554 2,472,818 2,165,799 2,835,909 2,771,622

DEPARTMENT/DIVISION

COMMUNICATIONS
Redlands Regular Meeting 06-07-2022 470 of 1593
Police
Support Services Bureau
Program Description:

The Support Services Bureau is comprised of diverse responsibilities that affect all operations of the department. The goal of the Support Services Bureau is to supply the necessary equipment, provisions, and support personnel to facilitate the delivery of efficient and courteous public safety services to residents of Redlands. The Support Services Bureau is comprised of the following units: Office of the Chief of Police, Operations Manager, Records, Animal Services, and Fleet.

The Office of the Chief of Police is comprised of the Chief, two Deputy Chiefs, one Executive Assistant, one Management Analyst, one Operations Coordinator, and a Sergeant assigned to Professional Standards. The Deputy Chiefs oversee the day-to-day operations of the department. The Chief’s Executive Assistant is the community’s primary point of contact for the Office, handling complex and confidential executive-level administrative and secretarial duties for the management staff. The Executive Assistant also coordinates special projects and events and maintains the department’s personnel files. The Management Analyst’s responsibilities include ensuring the department’s needs are being met through budget development and monitoring, purchase requisitions, grant coordination, and payroll processing. The Operations Coordinator’s responsibilities include the coordination of new hire background investigations for all staff and volunteer positions. Backgrounds conducted also include applicants for massage therapists and solicitor permits. The Operations Coordinator also oversees and maintains all training files and ensures that the entire department’s training requirements through POST, legislative, and department mandates are met. The Professional Standards sergeant oversees internal investigations and personnel issues and is the point of contact for the community for any inquiries and complaints.

The Operations Manager oversees the Records Unit, Communications Unit, Animal Services Unit, building maintenance, and fleet operations. The Operations Manager also performs other specialized duties and works daily with other City staff to ensure a timely response to inquiries from the police department.

The Records Unit consists of a supervisor and five full-time customer service representatives (CSRs) who are responsible for the maintenance and security of all criminal records, as well as processing all reports, citations, and other records produced by the various departmental units.

The CSRs are also primary points of contact for the community when requesting records. The Records Unit ensures the department’s employees are trained in the California Law Enforcement Telecommunications System. Records personnel are also responsible for crossreporting to other law enforcement agencies, the District Attorney, courts, Department of Children & Family Services, Department of Motor Vehicles, Parole, Probation, and the Department of Justice. The Unit also acts as the court liaison and is responsible for the delivery of all reports to the District Attorney and courts. They are also responsible for the acceptance and service of subpoenas to officers and provide any additional investigative evidence collection, such as audio recordings, 911 tapes, photos, and videos to requesting law enforcement agencies. Additional duties include registering and keeping current accurate information on all arson and sex registrants who reside in the City of Redlands.

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Program Objectives:
 Ensure that all department members receive training for the California Law Enforcement Telecommunications System computer system
 Provide expedient service to police officers, court officials, residents, and the press when records information has been requested
 Process records in compliance with statutory requirements  Provide excellent customer service to the community by demonstrating trustworthiness, respect, and care at all times
Significant Program Changes:
 The Records lobby was closed to the public for the majority of 2020-2021 but was able to reopen in 2022. COVID precautions are still in place: only one party in the lobby at a time and continuous disinfecting. The Records Unit continues to fulfill report requests via email, fax, mail, and in-person
Accomplishments for the Fiscal Year 2021-2022
 Redlands Police Department began transitioning from a summary-based crime reporting program (FBI’s Uniform Crime Report) to an incident-based reporting program (National Incident-Based Reporting System). During the training months, we were required to report summary information to the Department of Justice (DOJ), along with our incident-based reporting, until certified by DOJ to stop the submission of summary reporting in January 2022.
 SB384 went into effect on July 1, 2021. We have been assisting registrants with the necessary documents to allow them to start the petition process to terminate their requirement to register. To date, we haven’t had any petitions received, but we continue to educate and provide the information to those who qualify for the program.  The department successfully implemented AB 953 RIPA (Racial and Identity Profiling Act Data Collection). This assembly bill requires officers to collect officer perceived identity information on all police stops and report this data for statistical analysis to the Department of Justice to ensure racial and identity profiling is not occurring.

Redlands Regular Meeting 06-07-2022 472 of 1593

FUND ORGKEY
GENERAL FUND 101202
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 1,295,188 1,335,379 1,382,022 1,426,845 1,424,363 5002 Salaries: Part-Time 1,325 172,860 108,142 167,860 186,753 5003 Labor Code Sec 4850 80 - - - -
5101 Overtime Salaries 8,423 63,224 57,824 60,715 63,750 5102 O.T. Reimbursable 693 10,000 12,500 13,125 13,780
5104 Major Crime OT 1,373 2,500 4,500 4,725 5,000
5105 Overtime: Court/Other - 1,100 2,000 2,100 2,200
5202 Holiday Pay 16,513 - 18,785 - -
5203 Bonus 5,206 - - - -
5204 Accrual Payout 7,900 - 307,699 - -
5301 Banked Leave Buy Back 51,809 144,989 60,422 175,934 133,790 5401 Pension Contributions 862,281 678,491 804,556 650,450 701,198 5501 FICA/Medicare 62,590 88,273 100,482 91,602 89,199
5601 Deferred Compensation 97,720 75,185 116,602 157,973 77,589 5701 Health/Dental Insurance 215,764 239,258 239,960 232,583 232,115 5702 Workers' Comp Insurance 49,918 57,835 57,835 55,328 59,820 5703 Disability Insurance 3,694 4,486 5,707 6,268 5,838 5704 Unemployment Insurance 1,168 8,246 12,614 9,982 9,548 5705 Life Insurance 763 882 915 1,008 1,008
5802 Eyecare Reimbursement 651 2,700 2,700 3,425 3,150
5803 Clothing Allowance 10,775 11,175 11,625 11,225 11,225 5903 Other Taxable Benefits 5,932 11,686 11,686 17,776 17,386 5905 Employee Wellness Program 840 900 900 900 900
TOTAL SALARIES AND BENEFITS 2,909,169 2,700,606 3,319,476 3,089,824 3,038,612

SERVICES
6005 License & Permits 152 1,500 152 160 168
6102 Legal Services 67,661 55,000 55,000 57,750 60,638
6105 Medical/Physicals 77,813 90,200 78,000 94,710 99,446 6304 Telephone 120,680 135,000 135,000 141,750 148,838
6307 Electricity & Gas 3,837 4,500 4,500 4,725 4,961
6402 Travel Expense/Reimbursement 32,718 105,000 105,000 110,250 115,750 6403 Training 131,096 177,050 177,050 185,900 195,200
6601 Postage 2,501 7,200 3,600 7,550 7,900
6702 Fingerprinting 2,655 8,000 9,500 9,975 10,475
6703 Software Support/Development 140 - - - 5,000
6710 Special Contractual Services 26,257 107,400 107,400 137,770 138,409 6802 Info Tech Service Charges 118,340 122,999 122,999 237,025 254,986 6803 City Garage Charges 505,367 535,911 535,911 633,120 741,487 6901 Printing and Binding 5,438 15,000 15,000 15,750 16,500 6904 Land and Building Rent 5,400 5,400 5,400 5,400 5,400 6906 Office Equip & Furn Rent 14,745 24,190 20,000 21,000 22,050 6909 Subscriptions & Memberships 5,525 7,850 7,850 8,243 8,655 TOTAL SERVICES 1,120,325 1,402,200 1,382,362 1,671,078 1,835,863

DEPARTMENT/DIVISION

SUPPORT SERVICES
Redlands Regular Meeting 06-07-2022 473 of 1593

FUND ORGKEY
GENERAL FUND 101202
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

DEPARTMENT/DIVISION

SUPPORT SERVICES

SUPPLIES
7001 Books & Supplies 427 700 700 700 700
7002 Office Supplies 15,392 39,500 39,500 41,475 43,549 7004 Uniform/Safety Clothing 48,092 119,915 119,915 195,911 132,206 7005 Photo & Copying Supplies 3,097 8,250 9,500 9,975 10,475 7101 Office Equipment & Furniture 14,032 31,620 30,370 31,850 33,425 7102 Small Tools & Equipment 5,911 15,676 15,676 36,460 17,283 7205 Machinery & Equip. Maint. 1,141 12,350 12,350 12,968 13,616 7206 Vehicle Maintenance 2,800 8,500 8,500 8,925 9,371
7804 Medical Supplies 6,960 9,250 9,250 9,713 10,198
7805 Weapons & Ammunitions 58,084 86,471 86,471 150,795 115,334 7807 Food 3,603 10,250 10,250 10,765 11,300
7810 Special Departmental Supplies 56,658 72,374 72,374 106,371 80,189 7901 Non-Capital Expenditures 11,798 11,798 483,829 52,388 13,007 TOTAL SUPPLIES 227,995 426,654 898,685 668,296 490,653

FIXED ASSETS
8501 Other Betterments/Improv - 190,000 - 190,000 -
8704 Motor Vehicles - 382,297 344,201 - -
8706 All Other Equipment - 107,815 - 87,500 87,500
8801 Capital Lease 135,396 686,106 686,106 686,106 686,106 TOTAL FIXED ASSETS 135,396 1,366,218 1,030,307 963,606 773,606 DIVISION TOTAL 4,184,322 6,104,241 6,630,830 6,392,804 6,138,734 Redlands Regular Meeting 06-07-2022 474 of 1593
Police
Animal Services Unit
Program Description:

The Animal Services Unit enforces state and federal animal laws and city municipal codes. It also provides a variety of services to meet the community's needs and ensure the welfare of animals. The animal control officers are responsible for handling stray animals lost on the city streets, animal disturbance calls, reports of injured or aggressive animals, and animals receiving fatal injuries. The Animal Services Unit also quarantines animals after reported animal bites, investigates reports of animal abuse, and temporarily provides shelter to neglected livestock and injured wildlife. Field animal control service is budgeted to serve Redlands residents five days a week. The Animal Services Unit also cares for animals that need to be adopted into a new family and those that must be humanely euthanized.

Program Objectives:
 Provide excellent customer service to the community by demonstrating trustworthiness, respect, and care at all times
 Improve efficiency through increased information in the field by moving towards paperless systems
 Promote the adoption of animals housed in the shelter  Increase the number of animals treated in the spay and neuter program  Promote community partnerships to enhance animal welfare  Provide humane care to the animals in our facility
 Educate and provide resources to the community for responsible pet ownership. Also, providing them with information about living with wildlife, keeping pets up-to-date with vaccines and licenses, and general education.

Significant Program Changes:
 The Animal Shelter was closed to the public and volunteers in March of 2020 due to the pandemic. Staff continued to run daily operations of field services, adoptions by appointment, cleaning, and caring for the animals housed at the shelter while social distancing.

Accomplishments for Fiscal Year 2021-2022:
 The Animal Shelter partnered with the San Manuel Band of Mission Indians, who sponsored three reduced adoptions events to date.
 The Animal Shelter partnered with Friends of Upland Shelter. Dogs and cats have been transferred to the Upland Shelter, providing an additional opportunity for adoption.  The Animal Shelter created a puppy and kitten program. One of the isolation rooms has been designated and converted into a nursery throughout kitten season. Pregnant cats and kittens are kept healthy and constantly monitored by shelter staff. The nursery program turned out to be extremely successful.

Fiscal Year 2022-2023:

Animal Control has been transferred to the Facilities and Community Services Department.

Redlands Regular Meeting 06-07-2022 475 of 1593

FUND ORGKEY
GENERAL FUND 101203
2020-21 2021-22 2021-22 2022-23 2023-24
ACTUAL ADJUSTED 12 MONTH CITY MANAGER CITY MANAGER

OBJECT (AUDITED) BUDGET ESTIMATED RECOMMENDED RECOMMENDED

SALARIES AND BENEFITS
5001 Salaries: Full-Time 188,424 281,442 185,422
5002 Salaries: Part-Time 10,410 15,790 8,496
5101 Overtime Salaries 12,429 30,000 45,000
5202 Holiday Pay 8,139 - 3,431
5204 Accrual Payout 2,512 - 4,595
5301 Banked Leave Buy Back 2,674 3,830 4,358
5401 Pension Contributions 54,087 82,524 54,696
5501 FICA/Medicare 16,986 26,107 18,321
5601 Deferred Compensation 2,580 5,160 1,720
5701 Health/Dental Insurance 31,679 55,256 33,846
5702 Workers' Comp Insurance 9,767 11,238 11,238
5703 Disability Insurance 2,112 3,270 2,385
5704 Unemployment Insurance 485 3,038 4,643
5705 Life Insurance 252 378 248
5802 Eyecare Reimbursement 594 1,350 1,350
5803 Clothing Allowance 6,800 10,200 10,200
5903 Other Taxable Benefits 2,454 1,560 1,560
TOTAL SALARIES AND BENEFITS 531,143 352,384 391,509

SERVICES
6005 License & Permits - 29 23
6103 Veterinary Services 57,121 136,500 90,500
6710 Special Contractual Services 15,230 23,000 23,000
6802 Info Tech Service Charges 19,616 37,037 37,037
6803 City Garage Charges 22,692 32,776 32,776
6906 Office Equip & Furn Rent 2,014 2,431 2,431
TOTAL SERVICES 116,673 231,773 185,767

SUPPLIES
7004 Uniform/Safety Clothing 439 1,200 1,200
7206 Vehicle Maintenance 416 416 416
7803 Chemical & Lab Supplies 2,764 3,500 5,550
7804 Medical Supplies 4,790 35,522 15,000
7805 Weapons & Ammunitions - 1,200 1,200
7807 Food - 13,000 3,300
7810 Special Departmental Supplies 8,566 14,000 14,000
TOTAL SUPPLIES 16,975 68,838 40,666

FIXED ASSETS
8501 Other Betterments/Improv - 57,500 77,477
8801 Capital Lease 5,936 5,477 5,977
TOTAL FIXED ASSETS 5,936 62,977 83,454
DIVISION TOTAL 491,968 894,731 701,396
Please note: This division was transferred to Facilities and Community Services, orgkey 101311.

This change is reflected in Fiscal Year 2022-23 and forward.

DEPARTMENT/DIVISION

ANIMAL CONTROL
Redlands Regular Meeting 06-07-2022 476 of 1593
Police
Community Services Bureau
Program Description:

The Community Services Bureau works closely with residents and business owners to prevent crime, solve problems, and enhance the quality of life of Redlands’ residents. The Community Services Bureau is comprised of several sub-units, namely:
 Traffic and Special Events Unit: One Sergeant and two traffic officers are assigned to the Traffic and Special Events Unit. The sergeant is responsible for coordinating the efforts of the community service officers assigned to parking control that enforce parking standards throughout the city. The sergeant also manages all the Office of Traffic Safety (OTS) grants which encompass sobriety checkpoints, Click It or Ticket operations, additional traffic enforcement, and DUI saturation patrols during special events and holidays. In addition to traffic duties, the sergeant, traffic officers, and parking control officers organize traffic flow for all of the special events in town such as the Christmas Parade, Redlands Bicycle Classic, Run Through Redlands, Lincoln Pilgrimage Parade, high school graduation ceremonies, several triathlon/5-10 K runs and approximately thirty additional special events that are held on weekends that require traffic control. The sergeant also supervises the Citizen Volunteer Unit, the Community Policing Unit, and the two school resource officers.  Community Policing Unit: Two officers are assigned to the Community Policing Unit. The community policing officers (CPOs) are committed to addressing issues such as homelessness and ongoing crime problems, and they promote long-term interactions with community members and local businesses. CPOs work closely with the community and faith-based organizations to strengthen community relationships while working towards common goals of public safety and well-being. They also spearhead department youth programs and assist in special events.
 School Resource Officers: Two officers have been assigned to work as school resource officers (SROs). The SROs work with the Redlands Unified School District to improve the safety of students and staff at the selected schools and to reduce crime committed by juveniles and young adults. Moreover, the SROs establish a trusting channel of communication with students, parents, and teachers. The SROs serve as positive role models to instill in students good moral standards, good judgment and discretion, respect for other students, and a sincere concern for the school community. One officer is assigned to Redlands High School, while the other officer is assigned to Citrus Valley High School. Both positions are funded by the Redlands Unified School District.  Triage, Engagement, and Support Teams (TEST): One San Bernardino County Department of Behavioral Health TEST team member is assigned to work in the Redlands Police Department to assist both communities policing officers and patrol officers in providing services to residents. Triage teams specialize in crisis intervention, continuum of care, and intensive case management for individuals experiencing an urgent psychiatric health condition with up to 59 days of individualized linkage and follow-up services. The goal is to improve consumer experience by improving access to mental health services with local staff and rapid response times, allowing the consumer to possibly stay within their community by strengthening their opportunity for recovery and wellness while reducing involvement with the criminal justice system, reducing frequencies of emergency room visits and/or unnecessary hospitalization. While a valuable resource, there has been a high degree of turnover of TEST staff since its inception.
 Citizen Volunteers: The Department also has a Citizen Volunteer Unit consisting of hardworking men and women who have chosen to give back to their community. After a person completes the application process to join the Citizen Volunteer Unit, they complete a Redlands Regular Meeting 06-07-2022 477 of 1593
preparation academy. This intensive training gives them an understanding of the various components of the department and the expectations of the community. After their initial training, the CVs patrol the city in specially marked patrol units and serve as the “eyes and ears” of the department. They provide a lookout for illegal activities, carry a police radio, and are in constant contact with Dispatch and the officers on duty.