CITY OF REDLANDS
CITY COUNCIL
A G E N D A
MARCH 4, 2025
MARIO SAUCEDO
Mayor
MARC SHAW
Mayor Pro Tempore
PAUL T. BARICH
Council Member
EDDIE TEJEDA
Council Member
DENISE DAVIS
Council Member
***
JEANNE DONALDSON
City Clerk
PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.
City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:
TUESDAY, MARCH 4, 2025
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us, click on Join a Meeting
Enter the Meeting ID 896 2789 8341, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):
Dial 1-877-853-5247
Enter the Meeting ID 896 2789 8341
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.
In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.
PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.
To provide comment while participating from Council Chambers:
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After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.
To provide comment through Zoom (on a computer, laptop, or smart device):
Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):
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PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC
COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.
A. Call City Council Meeting to Order.
B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
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C. Recess City Council Meeting to a Closed Session
1. Conference with legal council - Anticipated litigation pursuant to Government Code Sections 54956.9(d)(2) and (e)(3):
A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on the receipt of a written claim dated April 30, 2024, from Adam Meyers, legal counsel for Armstrong Cal Builders, Inc., to the City Clerk threatening litigation (copy available for public inspection in City Clerk’s Office).
2. Conference with legal counsel: Anticipated Litigation - Government Code §54956.9(d)(2)(e)(2) (Assistant City Manager McConnell)
One Case:
a. Facts and circumstances: Consideration of Workers Compensation claim filed by Leslie Martinez.
6:00 P.M.
D. Reconvene City Council Meeting
E. Invocation by Council Member Barich
Pledge of Allegiance by Franklin Elementary School Expanded Learning Opportunity Program Students
(In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations
1. Presentation of Women's History Month proclamation to Kim Turley, Blessing Center - Houses of Hope Transitional Homes for children and their mother's (Mayor Saucedo)
2. Presentation of the Development Disabilities Awareness Month Proclamation to the Von's Grocery Store Manager, Joe Clarkson (Mayor Saucedo)
3. Recognition of the City Council by Scott Welsh representing the Redlands Bicycle Classic (Mayor Saucedo)
H. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)
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1. Approve minutes of the regular meeting of February 18, 2025 (City Clerk Donaldson)
2. Authorize issuance of a proclamation declaring the month of March 2025 as Women's History Month (Mayor Saucedo)
3. Authorize issuance of a proclamation declaring the month of March, 2025 as Developmental Disabilities Awareness Month (Mayor Saucedo)
4. Approve recommendation for the reappointments of Scott Carlson and Joann Lessard to the Parks and Recreation Advisory Commission (Mayor Saucedo)
5. Accept report for the annual review of approved Development Agreements in accordance with Chapter 18.220 of the Redlands Municipal Code, determine that Mountainview Power Company LLC, Redlands Community Hospital, Cal-Red Facility LLC, VPV State Street Village LLC, and Esri are in compliance with the terms of their respective Development Agreements, and approve the preparation of a Certificate of Compliance (Development Services Director Desatnik)
6. Approve the use of City resources and the request for in-kind support in the amount of $127,207.78 related to the Redlands Bicycle Classic hosted by the Redlands Bicycle Classic, Inc. on April 9-13th, 2025; approve temporary street closures related to the event; authorize the sale and consumption of alcoholic beverages at the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
7. Approve the use of City resources and the request for in-kind support in the amount of $7,944 related to the Downtown Redlands Artwalk hosted by Kid Cures Foundation on March 30, 2025, temporary street closures related to the event, and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
8. Approve the First Amendment to the Agreement with Willdan Engineering for Code Enforcement Services to increase the total agreement amount from $160,000 to an amount not to exceed $185,000 (Facilities and Community Services Director Crocker)
9. Adopt Resolution No. 8666 and accept the grant award from the California Department of Parks and Recreation of $221,685.00 for projects related to the implementation of the Per Capita Program; and approve an additional appropriation of the same (Facilities and Community Services Director Crocker)
10. Adopt Resolution No. 8661 designating an authorized City representative to sign California Department of Transportation contracts related to the granting of certain temporary construction easements and a portion of East Lugonia Avenue in fee and in fee estate (Facilities and Community Services Director Crocker)
11. Adopt Resolution No. 8667 relating to the City's Community Wildfire Protection Plan (Fire Chief Sessler)
12. Adopt Resolution No. 8665 establishing a Statement of Investment Policy and Rescinding Resolution No. 8446 (City Treasurer Doolittle)
13. Adopt Resolution No. 8664 Delegating Investment Authority to the City Treasurer Pursuant to Government Code Section 53607 (Management Services/Finance Director Garcia) Recycled Paper
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14. Approve a sole source purchase with Spectrum for Internet services in the amount of $1,218 per month totaling $73,080 over five years (Management Services/Finance Director Garcia) J. Communications
1. Announcement of the 16th Annual Community Day of Service on March 15, 2025 (Mayor Saucedo)
2. Annual Report of the Cultural Arts Commission given by Commissioner Brian Ball (Facilities and Community Services Director Crocker)
3. Municipal Utilities and Public Works Commission Annual Report to the City Council given by Chairperson Steve Stockton (Municipal Utilities and Engineering Director Harris)
4. Introduction of Citywide Classification and Compensation Process (Human Resources/Risk Management Director Meteau)
K. Public Hearings
1. Appeal of the Development Services Director’s approval of Reasonable Accommodation No. 19, a request to allow one service animal on a residential property located at 521 South Fourth Street (APN: 0173-043-09-0000) within the Suburban Residential (R-S) District. Filed by Terra Bird, Appellant (Mayor to declare meeting open as a Public Hearing) (Development Services Director Desatnik)
L. New Business
1. Consideration of the Second Amendment to the Professional Services Agreement with George Hills Company, Inc. increasing annual compensation and bringing the total compensation to an amount not to exceed $394,333.32 to provide third-party liability claims administration (Human Resources/Risk Management Director Meteau)
2. Introduction of Ordinance No. 2979 amending Chapter 5.04 of the Redlands Municipal Code relating to Business Licenses (Management Services/Finance Director Garcia)
3. Introduction of Ordinance No. 2980 to Amend and Restate Chapter 5.08 of the Redlands Municipal Code relating to Business Licenses (Management Services/Finance Director Garcia)
4. Consideration of the Public Works Construction Contract with Q&E Pipeline Company for the Recycled Water Pipeline Extension for California Street Orange Groves Project for an amount not-to-exceed $629,664, approval of an additional appropriation in the amount of $506,843, and determine that the Project is exempt from environmental review pursuant to Section 15303 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
5. Consideration of a $669,000 Public Works Construction Contract with Onyx Paving Company, Inc. for citywide pavement repairs related to utility repairs, a $469,000 additional appropriation, and determination that the project is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
M. Individual Council Member Announcements and/or Reports on Activities Recycled Paper
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M. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)
N. Adjournment
The next regular meeting of the City Council will be held on March 18, 2025.
If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.
Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.
Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.
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City Council Meeting I. 1.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve minutes of the regular meeting of February 18, 2025 (City Clerk Donaldson)
MOTION:
Approve the regular meeting minutes of February 18, 2025.
Attachments
Regular meeting minutes of February 18, 2025
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MINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on February 18, 2025 at 5:00 P.M.
Present: Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director
Mayor Saucedo called the meeting to order and announced there were no closed session matters scheduled for the City Council to consider. The meeting recessed at 5:00 P.M.
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Council Member Davis. The Pledge of Allegiance to the American flag was conducted by Mariposa Elementary School Friendly Helpers.
PRESENTATIONS
Black History Month Proclamation
Council Member Tejeda presented Proclamations in celebration of Black History Month to Human Relations Commissioners Ken Ford and Gail Howard.
PUBLIC COMMENT
Oppose Zero-Emissions Appliances - Dr. Dale Broome and Joshua Hall spoke against proposals by the South Coast Air Quality Management District (SCAQMD), Rule 1111 and Rule 1121, that they say will effectively ban natural gas water heaters and home furnaces in Southern California. Their concerns included the burdensome cost on homeowners, the veracity of the claims these mandates will reduce air pollution, and the need to preserve consumer choice. They recommended incentive-based approaches that allow homeowners to transition at a manageable pace, with rebates and tax credits. They urged the Council to consider passing a resolution or sending a letter in opposition to the CC_February 18, 2025
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SCAQMD proposals.
Support Zero-Emissions Appliances - Michael Paisner stated that carbon dioxide has been known for decades as a key contributor to climate change, increasing atmospheric levels of CO2, and he supported the two SCAQMD proposed measures for transitioning to zero-emissions appliances.
Mayor Pro Tem Shaw requested staff prepare a report regarding the two SCAQMD proposals, Rule 1111 and Rule 1121, in order to provide relevant details to Council so they can make an informed decision whether to support the proposals or not. City Manager Duggan agreed to report back on March 18, 2025.
Blue Zones Health 10-Week Walk Event - Alex Barajas, of Blue Zones Health, invited everyone to join a kick-off event on February 22 at Brookside Park for a 10-week walking program to promote physical activity and boost brain power and social connection.
CONSENT CALENDAR
Minutes
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the regular meeting minutes of February 4, 2025.
Vote: 5 - 0 Passed
Planning Commission Appointments
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously appointed, by roll call vote, Emily Elliott to serve a four-year term on the Planning Commission ending January 6, 2029; and appointed Mark Stanson to serve the remainder of a four-year term ending on January 6, 2027.
Vote: 5 - 0 Passed
Street Tree Committee Appointments
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously appointed, by roll call vote, Thomas Guarneri and Aaron Odland to each serve a four-year term on the Street Tree Committee ending February 16, 2029.
Vote: 5 - 0 Passed
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Settlement Agreement Disclosure
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the public disclosure of details of an Agreement of Settlement and Release of Claims between the City of Redlands and CEM Construction Corporation (CEM). Under the terms of the agreement, the City agrees to pay CEM the sum of $475,000, in exchange for a full release and waiver of all claims as to the City of Redlands to settle a public works contract claim filed by CEM for the 2022 CIP Sewer Pipeline Replacement Project.
Vote: 5 - 0 Passed
On-Call Affordable Housing Consulting Agreement
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the sole source Professional Services Agreement with Keyser Marston Associates, Inc., for a total contract amount not-to-exceed $35,000, to provide on-call affordable housing consulting services.
Vote: 5 - 0 Passed
Traffic Signal Video Detection Units
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the sole source purchase order for the purchase of five (5) Iteris video detection units for the traffic signals from Iteris, Inc. for an amount not to exceed $136,280.61.
Vote: 5 - 0 Passed
CalRecycle Grant Award
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously accepted, by roll call vote, the grant award from the Department of Resources Recycling and Recovery (CalRecycle) in the amount of $194,451 for projects related to the implementation of the Short-Lived Climate Action (SLCP) SB 1383; and approved an additional appropriation of the same.
Vote: 5 - 0 Passed
Amending Agreement Audit Services Sales, Use and Transaction Tax Revenue On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the First Amendment to the agreement for audit services for sales, use and transaction tax revenue with Hinderliter de Llamas & Associates for an amount not-to-exceed $10,000.
Vote: 5 - 0 Passed
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FY2022 Homeland Security Grant Award Acceptance
On motion of Council Member Paul Barich, seconded by Council Member Denise Davis, the City Council unanimously accepted, by roll call vote, the grant award and grant modification from the FY2022 Homeland Security Grant Program; and approved an additional appropriation of $19,065 to the Police Department.
Vote: 5 - 0 Passed
COMMUNICATIONS
Land Use Decision-Making Summarized
At the request of Council Member Tejeda, City Attorney Garcia summarized a joint City Council and Planning Commission workshop training held on October 8, 2024, related to roles and responsibilities in land use decision-making.
Topic areas she reviewed included:
A) The responsibilities of the City Council and Planning Commission in land use decisions. The City Council is the legislative body of the City. The Council adopts the general plan and makes laws related to land use and zoning. It is also the reviewing body for appeals of Planning Commission decisions. The Planning Commission is the “planning agency” for the City. It prepares, reviews and recommends to the City Council revisions to legislation, such as the general plan and zoning code, and implements the general plan and zoning code in its review of project applications. It also serves in a “quasi-adjudicatory” role in reviewing and deciding discretionary land use applications for Conditional Use Permits (“CUPs”), Variances, Site Plans, and other discretionary actions as designated by City ordinance.
B) Legislative Decisions: When the Planning Commission acts in a legislative role, it is recommending changes to land use rules and policies, such as changes to the general plan and the zoning code, which has impacts city-wide. For legislative decisions, the Planning Commission's authority is only advisory; meaning, that the Planning Commission makes recommendations to the City Council regarding changes to land use rules and policies, with the Council making the final decision.
C) Quasi-Adjudicative Decisions: When the Planning Commission (or the City Council on appeal) acts in a “quasi-adjudicatory” role, it is acting as “judge” applying the City’s existing land use standards to a property owner’s request to use their property or business in a certain way. The task of the Planning Commission is to determine whether the proposed use complies with the City’s current general plan and zoning laws and standards. As “judge”, Planning Commissioners must make decisions based on what the rules are today. Changes to such rules must go through the legislative process.
D) Findings: When acting in a quasi-adjudicatory role, the decision of the Planning Commission (or the City Council on appeal) on CUPs, Variances and Site Plans must be based on the established standards or criteria that are set forth in the zoning code. Using these standards, the Planning Commission must adopt written “findings” to support its decision. Findings are written explanations of why, legally and factually, the Planning CC_February 18, 2025
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Commission made a particular decision. Findings provide the analysis on how the Planning Commission weighed and applied the evidence presented to reach its final conclusion.
E) Best Practices for Quasi-Adjudicatory Decision-Making: Avoid bias. Bias of a decision-maker requires a Commissioner (or Council Member on appeal) to abstain from the decision. Ms. Garcia provided examples of actual bias that would warrant abstention.
F: California Environmental Quality Act (CEQA): The training addressed when an Environmental Impact Report (EIR) is required for a project. An EIR is a detailed report written by the lead agency describing and analyzing the significant environmental effects of a proposed project, identifying alternatives and discussing ways to reduce or avoid the possible environmental impacts.
As public comment, Michael Paisner said there are ways for consultants to achieve a desired result when reviewing development projects and conducting initial studies. He added that little details can make a big difference, and he reminded the Council they have the power to deny a project, including warehouse projects. Council Member Davis asked staff for an update on the request to ban warehouses from the City of Redlands.
On motion of Mayor Mario Saucedo, seconded by Council Member Paul Barich, the City Council unanimously received and filed, by roll call vote, the report of the City Council and Planning Commission training held on October 8, 2024, related to roles and responsibilities in land use decision-making.
Vote: 5 - 0 Passed
SCE Wildfire Mitigation Report
City Manager Duggan introduced Southern California Edison's Government Relations Manager, Mark Cloud, who presented an overview of SCE's wildfire mitigation efforts and the recent Public Safety Power Shutoffs (PSPS). His report included information regarding the role of SCE, wildfire-related regulations, the state's specific wildfire issues of hotter, drier conditions, and strong winds. He reviewed SCE's wildfire mitigation efforts, including grid hardening, advanced technology for fire prevention, public safety power shutoffs, Emergency Operations Center, Community Resource Centers and the ways in which SCE is learning and growing to more effectively implement safety protocols. He concluded by saying that SCE's commitment is wildfire prevention and grid safety, and he encouraged everyone to be prepared, stay informed and use SCE valuable resources. Visit SCE wildfire safety website and sign up for alerts to stay informed.
As public comment, Dennis Bell complained that his power had been shutoff, with no notification, during the Pacific Palisades/Eaton fires, and he thought there was no rhyme or reason to the implementation and duration of the shutoffs. He added that rate payers should not have to pay for any SCE equipment damage due to the recent fires. Michael Paisner urged the City Council to approve projects for undergrounding utility lines.
Council Members thanked Mr. Cloud and expressed their appreciation of SCE's continued desire to improve their wildfire mitigation efforts to keep everyone safe.
Human Relations Commission by Commission Annual Report
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Human Relations Commission by Commission Annual Report
Commission Chair Ken Ford offered the Annual Report of the Human Relations Commission, listing activities and accomplishments for 2024 that included, hosting the Health and Wellness Fair event, providing the community with various resources for their health and mental wellness and participating in a meeting with City Manager Duggan to review and clarify projects planned for the upcoming year. Commissioner Roop Goyal provided a presentation on the genocide of Hindus and other religious minorities in Bangladesh and prepared a proclamation condemning those actions. The Commission has several ideas and projects lined up for 2025 including, "Run Around Redlands", collaborating with other community groups, celebrating various cultural holidays, and presenting various workshops of interest in the community. Council Members thanked Chair Ford and all his fellow commissioners for their dedication and service.
NEW BUSINESS
Security Fencing Installation for Water Facilities
Municipal Utilities and Engineering Director Harris described the Non-Professional Services Agreement with EverFence Corporation for the Water Facilities Security Fencing Installation Project for an amount not-to-exceed $2,239,918.85. Carollo Engineers, Inc. recently completed a Risk and Resilience Assessment (RRA) and prepared an Emergency Response Plan (ERP) for the City's water utility infrastructure in accordance with requirements mandated by the America Water Infrastructure Act of 2018 (AWIA). The goal of the RRA was to identify potential security threats and opportunities to improve defense strategies. The RRA recommends the installation of perimeter security fencing at all water treatment facilities and groundwater well sites to enhance the physical security of the City's most critical water infrastructure assets.
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously determined, by roll call vote, that approval of a Non-Professional Services Agreement with EverFence Corporation is exempt from environmental review pursuant to Section 15301 of the State's guidelines implementing the California Environmental Quality Act; approved the Security Fencing Installation Project plans and specifications; and approved a Non-Professional Services Agreement with EverFence Corporation.
Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Mayor Saucedo participated in the Memorial Walk for the Cinnamon Creek shooting, attended the SBCTA meeting, the Chamber's annual Civic Awards and Installation Dinner, the Human Relations Commission, the California Cities subcommittee meeting, and the Redlands Disaster Council. He enjoyed the activities in honor of Martin Luther King Jr. Day, the "Total Wine" grand opening event, the Sacred Heart School Career Day and a ride-along offered by Fire Station No. 3.
Mayor Pro Tem Shaw participated in the ribbon cutting hosted by the Chamber of CC_February 18, 2025
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Mayor Pro Tem Shaw participated in the ribbon cutting hosted by the Chamber of Commerce congratulating the Redlands Police Officers Association as the newest Chamber member. He praised Speaker, Chris Singleton, who spoke a message promoting unity and respect which was hosted by the Kiwanis Club. He attended the 93rd Watchorn Lincoln Dinner event at the Orton Center, and the Compact Club February dinner mixer.
Council Member Barich enjoyed the 93rd Watchorn Lincoln Dinner event at the Orton Center, attended the Compact Club February dinner mixer, and participated in the ribbon cutting hosted by the Chamber of Commerce congratulating the Redlands Police Officers Association as the newest Chamber member.
Council Member Tejeda participated in the ribbon cutting hosted by the Chamber of Commerce congratulating the Redlands Police Officers Association as the newest Chamber member.
Council Member Davis held the February Youth Council meeting at Fire Station No. 1, which included a tour hosted by Battalion Chiefs Josh Hannan and Dave Denman.
ADJOURNMENT
There being no further action required the meeting adjourned at 7:25 P.M. The next regular meeting of the City of Redlands City Council will be held on March 4, 2025.
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City Council Meeting I. 2.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring the month of March 2025 as Women's History Month (Mayor Saucedo)
MOTION:
I move to authorize issuance of a proclamation declaring the month of March 2025 as Women's History Month.
Attachments
Women's History Month 2025
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City Council Meeting I. 3.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation declaring the month of March, 2025 as Developmental Disabilities Awareness Month (Mayor Saucedo)
MOTION:
I move to authorize issuance of a proclamation declaring the month of March, 2025 as Developmental Disabilities Awareness Month.
Attachments
Developmental Disabilities Awareness Month 2025
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City Council Meeting I. 4.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for the reappointments of Scott Carlson and Joann Lessard to the Parks and Recreation Advisory
Commission (Mayor Saucedo)
MOTION:
I move to reappoint Scott Carlson and Joann Lessard to each serve an additional four-year term on the Parks and Recreation Advisory Commission ending March 1, 2029.
RECOMMENDATION:
It is recommended by Mayor Saucedo that the City Council consider these reappointments to the Parks and Recreation Advisory Commission. Pursuant to the Redlands Municipal Code, appointments are made by the Mayor and approved by the City Council.
DISCUSSION:
The terms of commissioners Scott Carlson and Joann Lessard's expire on March 1, 2025. Both commissioners have served one term and are eligible to serve a second term. Both Commissioner Carlson and Lessard have expressed their desire to be re-appointed for a second term. A public notice requesting interested residents to submit an application for the Parks and Recreation Advisory Commission was issued in January of this year. In addition, the public notice was concurrently aired on Redlands TV and posted at the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. Three applications were received in response to the public notice.
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The Parks and Recreation Advisory Commission consists of seven members as follows:
Douglas Gonzales
Adam Hebden
Scott Carlson
Roy Cencirulo
Joanne Lessard
Justin Weekley
Noah Nguyen (student)
ALTERNATIVE:
The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.
SUBMITTED BY:
Janice McConnell, Assistant City Manager
REVIEWED BY:
Charles M. Duggan, Jr., City Manager
PREPARED BY:
Jennifer Macias, Management Analyst
Attachments
Parks Rec Notice 2025
Parks & Rec Applications
Redlands Regular Meeting of 03-04-2025 20 of 1100
City of
REDLANDS
Incorporated 1888
300 E. State Street, Suite 690, Redlands, CA 92373
909-798-7510
www.ci.redlands.ca.us
P U B L I C N O T I C E
NOTICE IS HEREBY GIVEN that the City Council of the City of Redlands encourages residents to apply for a position on the following commission:
PARKS AND RECREATION COMMISSION - The Parks and Recreation Advisory Commission recommends to the City Council policies for the acquisition, development, maintenance and improvement of parks, public trails and open space areas, and for the planting, care and removal of landscaping and amenities in all parks, public trails and open space areas. In addition, this commission’s duties relating to recreation include; using the Commissioners' skills, knowledge and experience to assist and advise the City Recreation Division staff; keeping the public informed about the city's recreation program; serving as a forum for the promotion of activities for the Recreation Division and the City’s community center; and serving as a forum for resident's suggestions, reactions, opinions, interests and needs regarding the City’s Recreation Division and its programs.
The Parks and Recreation Advisory Commission meets on the second Thursday of each month at 4:00 p.m.
Residents interested in applying for the non-salaried position on this commission may request application forms from the Office of the City Clerk, City Hall, 35 Cajon Street, Suite 4 or by phone at 798-7510, or on the City’s website www.cityofredlands.org Deadline for filing applications is February 6, 2025.
______________________________________
Amy Edwards, Senior Administrative Assistant
Office of the City Manager
City of Redlands, California
01/23/25
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Address Verified - AE
Received by the City
Manager's office 1.27.25
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Address Verified - AE
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City Council Meeting I. 5.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Accept report for the annual review of approved Development Agreements in accordance with Chapter 18.220 of the Redlands Municipal Code, determine that Mountainview Power Company LLC, Redlands Community Hospital, Cal-Red Facility LLC, VPV State Street Village LLC, and Esri are in compliance with the terms of their respective Development Agreements, and approve the preparation of a Certificate of Compliance (Development Services Director Desatnik)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to accept this report for the annual review of approved Development Agreements and determine that the applicants, Mountainview Power Company LLC, Redlands Community Hospital, Cal-Red Facility LLC, VPV State Street Village LLC, and Esri, are in compliance with the terms of their respective Development Agreements, and
1. 2. I move to approve the preparation of a Certificate of Compliance.
RECOMMENDATION:
Based on a review of the individual Development Agreements and the responses filed by the applicants, staff recommends that the City Council determine that Mountainview Power Company LLC, VPV State Street Village LLC, Redlands Community Hospital, Cal-Red Facility LLC, and Esri are in compliance with the terms of their respective Development Agreement and that city staff prepare Certificates of Compliance.
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DISCUSSION:
Section 18.220.180 of the Redlands Municipal Code (RMC) establishes the requirement and process for the annual review of approved Development Agreements, and indicates the City shall review Development Agreements at least once every twelve months from the date of their approval. Pursuant to Government Code Section 65865.1, the applicant for a Development Agreement has the duty to demonstrate its good faith compliance with the terms of the Development Agreement at the time of such review.
On March 19, 2024, the City Council was given the required notice that the seven (7) active Development Agreements with the City would be subject to the annual review pursuant to RMC Section 18.220.180(B). Staff subsequently notified the applicants and requested that they provide a written response that demonstrates their good faith compliance with the terms of their respective Agreements. This report is a follow-up to that notice.
The following provides a brief summary of each Development Agreement as well as staff's review of compliance.
1. Mountainview Power Company, LLC. - The property contains a steam electric power-generating facility owned and operated by Southern California Edison, located at the northeast corner of San Bernardino Avenue and Mountain View Avenue. The plant currently generates approximately 1,054 megawatts. The Development Agreement was approved on October 17, 2000, with a term of 30 years and provides vested rights to develop the property to the maximum extent allowed under the General Industrial (M-2) District.
Staff Review: Mountainview Power has submitted a letter stating their compliance with the terms of their Development Agreement (see Attachment A).
The property continues to be used as a steam electric power-generating facility. In 2023, no notable improvements were made to the property. The Development Agreement states that the owner shall have the right to develop the property in such increments and in such order as the owner deems appropriate. Staff believes that Mountain View Power, LLC is in compliance with their development agreement.
2. CEMEX Construction Materials, L.P. - This agreement implements a business license tax based on tonnage mined or processed in the City of Redlands. The agreement was approved by the City Council on July 17, 2001, and remains in effect for 65 years. The rate of tax imposed started in 2001 at ten cents ($0.10) per ton, and is adjusted each year based on the percentage change in the Consumer Price Index. CEMEX mines in the City of Redlands and the City of Highland, but only processes the aggregate material in the City of Redlands at their facility on Orange Street within the Santa Ana River Wash. The Redlands Regular Meeting of 03-04-2025 27 of 1100
Development Agreement allows a credit to be applied towards the tonnage mined in Highland but processed in Redlands. Highland also has a mining tax, and the credit is intended to prevent the same tonnage from being taxed twice (Highland’s mining tax was established by an initiative ballot and includes the same CPI and credit).
Staff Review: Staff is currently reviewing compliance documentation for CEMEX.
A review of this development agreement will be presented to the City Council at a later date (with a subsequent report).
3. Robertson’s Ready Mix, Ltd. - Similar to the Development Agreement described above, this agreement also implements the same business license tax payable to the City quarterly based on the tonnage mined by Robertson’s in the City of Redlands. The agreement was approved by the City Council on July 17, 2001, and remains in effect for 65 years. Robertson’s mines in the City of Redlands and the City of Highland, but only processes the aggregate material in Highland where their processing plant is located. Because 100% of the mined aggregate in Redlands is processed in Highland, a 50% credit is applied to the tax due the City of Redlands pursuant to Section 5.4 of the agreement.
Staff Review: Staff is currently reviewing compliance documentation for Robertson's Ready Mix. A review of this development agreement will be presented to the City Council at a later date (with a subsequent report).
4. Redlands Community Hospital - Located at 350 Terracina Boulevard, the agreement addresses the long-term master plan development and expansion of the hospital. The agreement was approved by City Council on December 2, 2003, effective until December 2, 2033, and provides vested rights to develop the property to the maximum extent allowed in the Medical Facilities (M-F) District.
Staff Review: Redlands Community Hospital submitted an annual report (see Attachment B) which identifies compliance with the terms of the Development Agreement. During 2023, the hospital completed the last phase of the Emergency Department expansion/remodeling project, and has received State approval for occupancy for the completed Emergency Department. As required by SB 1953, the hospital provided an inventory of current and potential future projects to the State Department of Health Care Access and Information including seismic status and plans for enhanced emergency capabilities. In addition to these improvements, the hospital received permits for a parking lot expansion on Terracina Boulevard. Staff believes that Redlands Community Hospital is in compliance with their development agreement.
5. Cal-Red Facility, LLC. - This Development Agreement provides for the long-term development and utilization of the property for the Asistencia Villa assisted nursing facility located at 1875 Barton Road, west of Terracina Boulevard. The agreement was approved by the City Council on December 2, Redlands Regular Meeting of 03-04-2025 28 of 1100
2003, and remains in effect until December 2, 2033. The agreement does not contain any milestones for build-out of the facility, and leaves this to the business judgment of the applicant.
Staff Review: Cal-Red Facility, LLC, is a Delaware limited liability company. This company owns over 100 skilled nursing facilities, and partners with professional skilled nursing companies to operate their facilities. The sale of the property to Cal-Red Facility, LLC, in 2010 by Redlands Health Services also included the assignment of the rights, duties, and obligations under the Development Agreement. Redlands Health Services still maintains ownership of 1.46 acres of vacant land adjacent to the facility and is covered under this agreement. Cal-Red Facility submitted an annual report (see Attachment C) which identifies compliance with the terms of the Development Agreement.
Cal-Red Facility indicates that there will be no changes in the use and purpose of the Asistencia Villa as a licensed skilled nursing facility. They lease the Asistencia Villa to Asistencia Villa Post Acute, LLC, to operate the facility. The terms of the lease require that the facility remain a licensed, skilled nursing facility and that it be used for no other purpose. Staff believes that Cal-Red Facility, LLC is in compliance with their development agreement.
6. ESRI - The Esri campus headquarters is located at 380 New York Street, and the agreement addresses the long-term development and expansion of their corporate campus. The agreement was approved by the City Council on July 5, 2005, with an initial term of 30 years, and provides vested rights to develop the property to the maximum extent allowed under the Administrative & Professional Office (A-P) District.
Staff Review: Esri submitted an annual report (see Attachment D) which identifies the permits obtained to develop their corporate campus under the terms of the Development Agreement. Their response details the status of the construction activities occurring in 2023, and provides a listing of all permits and fees paid. The build-out of the Esri campus is not under any specific phasing or development timeline, which enables the company to expand their campus as-needed in response to market forces. Staff believes that Esri is in compliance with their development agreement.
7. VPV State Street Village, LLC. - This Development Agreement includes provisions securing a 15-year approval and the right to build the State Street Village mixed-use project on approximately 12 acres currently occupied by the Redlands Mall located at the southwest corner of Orange Street and Redlands Boulevard. The agreement vests the categories of Development Impact Fees (i.e., the fee categories may not be increased, but the DIF amounts may be adjusted by the City from time to time) and zoning regulations in effect at the time the project was approved. The agreement requires that Phase 1 of the project shall begin construction within five years of the effective date (Ordinance No. 2933 became effective on October 6, 2022), and the subsequent phasing and timing of such phases are at the discretion of the developer.
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Staff Review: The State Street Village project entitlements were approved on May 10, 2022. Ordinance No. 2933 for the Development Agreement was approved on September 6, 2022 (and became effective on October 6, 2022), and the Development Agreement was recorded on September 14, 2022.
Building plans were initially submitted to the City on December 19, 2022.
Through 2023, the project's construction plans were in the Plan Check process with the City (and not yet approved at this time). Staff believes that VPV State Street Village, LLC, is in compliance with their development agreement.
ALTERNATIVES:
The City Council has the option to implement any of the following alternatives:
1. Continue the matter and request additional information.
2. Determine that the responses from Mountainview Power Company LLC, VPV State Street Village LLC, Redlands Community Hospital, Cal-Red Facility LLC, or Esri do not constitute compliance with the provisions of their respective Development Agreement(s), and direct staff to require additional documentation prior to issuing a Certificate of Compliance per RMC Sections 18.220.180(C) and (D).
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Sean Reilly, Principal Planner
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Fiscal Impact
Fiscal Year: 2023-2024
Revenue Generating: No
Appropriation Required Y/N: No
Amount: N/A
Budgeted Y/N: N/A
Account No.: N/A
Discussion:
The City’s cost for this review is paid by the applicants prior to the time of the review.
Fiscal Year: 2023-2024
Revenue Generating: No
Appropriation Required Y/N: No
Amount: N/A
Budgeted Y/N: N/A
Account No.: N/A
Discussion:
The City’s cost for this review is paid by the applicants prior to the time of the review.
Attachments
Attachment A - Mountainview Power Station Response
Attachment B - Redlands Community Hospital Response
Attachment C - Cal-Red Response
Attachment D - ESRI Response
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2492 San Bernardino Ave., Redlands, California 92374 Phone: 909-283-2234 December 31, 2024
City of Redlands
35 Cajon Street, Suite 20
PO Box 3005
Redlands, CA 92373
Attn: Sean Reilly, Principal Planner
Re: Development Agreement between Mountainview Power Company and the City of Redlands Dear Mr. Reilly:
As you identified, Southern California Edison (SCE) provided details for anticipated 2024 improvement activities in the communication dated February 21, 2024. To assure you of SCE's good faith compliance with the Development Agreement between Mountainview Power Company (now known as Southern California Edison Company’s Mountainview Generating Station) and the City of Redlands, dated October 17, 2000 (Development Agreement), please accept the following correction to the 2023 annual review.
In 2023, no significant improvements were completed at Mountainview Generating Station.
We believe that Southern California Edison Company remains in full compliance with all obligations under the Development Agreement.
If you have any questions or wish to discuss this further, please contact me at 909-283-2234.
Sincerely,
Lyle J. Laven
Senior Manager, Mainland Generation
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Letter to City of Redlands Re 2023 Development Agreement Compliance
SHIRA LEVIN
206.223.7068
[email protected]
January 23, 2024
VIA ELECTRONIC MAIL
Sean Reilly
City Planner
City of Redlands Development Services
35 Cajon St., Suite 20
Redlands, CA 92373
E-Mail: [email protected]
Re: 2023 Annual Review of Development Agreement No. 17
between Redlands Health Services, A.V. Associates and the City of Redlands (the “Development Agreement”)
Dear Mr. Reilly:
I am writing to you to document good faith compliance with the terms of the above referenced Development Agreement for the 2023 calendar year, as required by the Redlands Municipal Code. The Development Agreement was initially entered into by the City of Redlands, Redlands Health Services and A.V. Associates. As of December 8, 2010, our client, Cal-Red Facility, LLC, a Delaware limited liability company (“Cal-Red”), purchased Parcel One of the real property subject to the Development Agreement (the “Cal-Red Property”) from A.V. Associates. The Cal-Red Property has a mailing address of 1875 Barton Road, Redlands, CA 92373, and a skilled nursing facility known as Asistencia Villa Rehabilitation and Care Center (the “Facility”) is located on the Cal-Red Property. Parcels Two and Three described in the Development Agreement were not purchased by Cal-Red and this letter does not pertain to such property.
Cal-Red leases the Cal-Red Property and the Facility to Asistencia Villa Post Acute LLC, a California limited liability company (the “Tenant”). Effective as of June 20, 2023, Tenant assigned its interest in the Facility lease to AVPA, LLC, a California limited liability company (the “Assignee”) with the consent of Cal-Red. The assignment did not relieve the Tenant from its obligations under the lease. The terms of the lease continue to require that the Facility remain licensed as a skilled nursing facility and that the Facility be used for no other purpose.
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Sean Reilly
January 23, 2024
Letter to City of Redlands Re 2023 Development Agreement Compliance Accordingly, our client is in compliance with the Development Agreement, as the Assignee continues to operate the Facility as a licensed skilled nursing facility. No changes in mission, use, or strategic purpose are contemplated for the Cal-Red Property or for the Facility.
Please direct to my attention a copy of the staff reports, exhibits and/or any other evidence concerning performance under the Development Agreement with respect to the CalRed Property, as provided in Section 7.2 of the Development Agreement.
We will have a check sent to you for $500.00 payable to the City of Redlands for fees associated with the 2023 annual review of the Development Agreement.
If you have questions or require additional information, please contact me at my office via telephone at 206-605-6442 or via email at [email protected].
Very truly yours,
LANE POWELL PC
Shira Levin
Counsel to Cal-Red Facility, LLC
cc: Gary Kading (via email)
Nicholas Martinez (via email)
Debbie Bellis (via email)
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City Council Meeting I. 6.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of City resources and the request for in-kind support in the amount of $127,207.78 related to the Redlands Bicycle Classic hosted by the Redlands Bicycle Classic, Inc. on April 9-13th, 2025; approve temporary street closures related to the event; authorize the sale and consumption of alcoholic beverages at the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker) MOTION(S):
If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:
I move that the City Council determine that authorization for the items associated with the Redlands Bicycle Classic to be held April 9th through April 13th, 2025 are exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act;
1. I move to authorize and approve the expenditure of city resources and in-kind support in the amount of $127,708.78 for the Redlands Bicycle Classic to be held April 9th through April 13th, 2025.
2. I move to authorize and approve the temporary street closures as detailed in the staff report for the Redlands Bicycle Classic to be held April 9th through April 13th, 2025.
3. I move to authorize and approve the sale and consumption of alcoholic beverages at the event, to be located at the 6th Street parking structure, during the Redlands Bicycle Classic, to be held April 9th through April 13th, 2025.
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RECOMMENDATION:
Staff recommends that the City Council direct staff accordingly related to the street closure requests and request for sale and consumption of alcoholic beverages for the Redlands Bicycle Classic event to be held April 9th through April 13th, 2025. Staff further recommends City Council direct staff accordingly concerning expenditure for personnel, equipment resources and waiver of fees for this event.
DISCUSSION:
The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the city. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support including the use of city equipment, staff, and facilities for special events.
The Bicycle Classic is a registered 501(c)(4) non-profit organization operating out of Redlands and has held the race and expo event locally for over 37 years.
The current fee waiver request indicates 35,000 anticipated participants and spectators. The application suggests a positive outcome for the Bicycle Classic as providing local service clubs and organizations an opportunity to raise funds for charity, bringing revenue to local businesses, and recognition to the City through the hosting of a top-tier event. The indicated economic benefit is the use of local hotels, restaurants, and stores by participants and spectators. For the upcoming event scheduled from April 11th at 5:00 p.m. to April 13th at 8:00 p.m., vendors will be stationed on the upper level of the bi-level parking structure located at corner of Sixth Street and E. Citrus Ave, where the beer garden will also be located. To facilitate this event, certain streets in the downtown will be closed for the duration of the event and others will experience intermittent closures throughout the event. A detailed map of these street closures is attached to this report for further reference. The City previously approved in-kind support in the amount of $112,769.88 for the 37th Annual Bicycle Classic, 2024.
The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of construction, or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for Redlands Regular Meeting of 03-04-2025 39 of 1100
public use.
ALTERNATIVES:
The City Council may elect to deny the request for in-kind support, deny the request for temporary street closure and direct staff accordingly.
STRATEGIC PLAN:
Priority A - Quality of Life, Beautification, Arts and Culture.
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director REVIEWED BY:
Charles M. Duggan Jr., City Manager
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2024/25
Revenue Generating: Y
Appropriation Required Y/N: N
Amount: $127,708.78
Budgeted Y/N: N
Discussion:
Please see the "Fiscal Impact" attachment for reference.
Attachments
In-Kind Request
Event Maps
Event Flyer
Verification of Non-Profit
Street Closure
Fiscal Impact 2025
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City of Redlands
In-Kind Supporl Request
Event Name: I Redlands Bicycle Classic, Inc
Event Date(s): I April 9-13, 2025 I Location(s): I Various locations (downtown, Sunset, etc) I Rain Out Date: I None Beginning Time: I 1700-April 11 I End Time: I 2100-April 131 Describe Your Request:
This completed form with all supporting documentation shall be submitted a minimum of 60 days prior to the scheduled event. Additional
information may be attached to this application
form, as needed.
The all volunteer board of the Redlands Bicycle Classic Committee respectfully requests city fees be supported in-kind for the 2025 Redlands Bicycle Classic. Please refer to the attached letter for specific information.
Select and Describe All City Provided Services That May Apply to Your Request:
[j] Traffic (Personnel, equipment, cones, barricades, no-parking I 100 cones, 300 barricades, 15 signs I [j] Police (Public Safety Personnel) I Thursday (4 ), Friday (5), Saturday (6), Sunday (15) plus volunteers I Ii] F
ire (Paramedics, Inspectors) Paramedics - Saturday (2) and Sunday (2). RBC will provide medical race staff. □ Parks (Cleanup Personnel, Ball Field Lights)
lil F
acility I Parking structure located on Citrus Avenue between 5th and 6th street.
Refuse/Recycling (Event Receptacles, Roll-Off Service) acquired by Event Organizers through Redlands Customer Service Section 13. 65 of the Redlands Municipal Code requires that events that serve more than 2,000 individuals per day will be required to submit for review and approval a Large Venue Recycling Plan. The Quality of Life Department may require smaller events to comply with City recycling practices as a condition of waiving fees. lil Other I Use of city Showmobile stage from April 9-13.
Group/Organization Name: I Redlands Bicycle Classic, Inc Is your Group/Organization
a Registered Non-Profit:
Does your Group/Organization
Presently Have Liability Insurance?
[j] Yes
□ No
[i] Yes
□ No
Non-Profit Federal Tax ID Number: �
Please be advised that depending upon your request, you may be required to provide proof of insurance coverage in an amount determined by the City and naming the City as an additional insured.
Has your Group/Organization received fee
waivers from the City in the past? I '------------------------------' Yes
Primary Contact Name & Title: I Marc Shaw, Executive Director Mailing Address: I P.O_ Box 7880 Redlands, CA 92375
Phone Number: I (909) 206-67 40 E-Mail Address: I [email protected] Updated 6/2021
Community Center Multipurpose Meeting Room - 4 pre-event meetings, 6 hours total (3/13, 3/20, 3/27, 4/3)
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Redlands Country Club Driving Directions April 14, 2024 Redlands Bicycle Classic 9am - 6pm
Enter - Garden St.
Right onto Rossmont Dr.
Left onto Mariposa turns into Sarrita Dr.
Left onto Canyon Rd.
Right into Redlands Country Club
Exit - Leave Country Club
Right onto Canyon Rd.
Left onto Garden St. follow Marshal Instructions
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.
Departmental Charges
(Personnel & Equipment)
2024-2025
Amount Type 2023-2024Amount
Police Personnel1$104,480.00 Hard Cost $81,030.00
Fire Personnel1$8,730.28 Hard Cost $19,082.88
Facilities & Community Services Personnel1$2,482.50 Hard Cost $2,112.00 Personnel & Equipment Subtotal $115,572.78 $102,224.88
Fees Established by City Council
Resolution
Park Reservation $420.00 Soft Cost $0.00
FCS Equipment $695.00 Soft Cost $945.00
Fire Equipment $10,400.00 Soft Cost $9,600.00
Fees Subtotal $11,095.00 $10,545.00
Total Departmental Charges and Fees $126,667.78 $112,769.88 $115,992.78
$10,820.00
$127,207.78
Hard Cost
Soft Cost
Total
$102,224.88
$10,545.00
$112,769.88
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.
The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2024-25 to date:
TABLE 2: FY 2024-25 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$222,680.52 $19,874.70 $0.00 $242,555.22 $242,555.22
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City Council Meeting I. 7.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the use of City resources and the request for in-kind support in the amount of $7,944 related to the Downtown Redlands Artwalk hosted by Kid Cures Foundation on March 30,
2025, temporary street closures related to the event, and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Director Crocker)
MOTION(S):
If the City Council determines that staff’s recommendations are appropriate, the following motions are provided:
I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; and
1. I move to authorize and approve the expenditure of city resources and in-kind support in the amount of $7,944 and the temporary street closures as detailed in the staff report.
2. RECOMMENDATION:
Staff recommends that the City Council determine that approval of the event is exempt from environmental review pursuant to Section 15311(c) of the state’s guidelines implementing the California Environmental Quality Act (CEQA), and approve the temporary street closures related to this event. Staff further recommends that the City Council direct staff accordingly regarding the request for in-kind support in the amount of $7,944 for personnel and equipment resources.
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DISCUSSION:
The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide services beneficial to the community. In an effort to support programs that provide a community benefit, the City Council will, from time to time, consider the authorization of in-kind support including the use of city equipment, staff, and facilities for special events.
The Kid’s Cures Foundation is requesting a waiver of fees and departmental resources including Police Personnel, Facilities & Community Services personnel and equipment. The Kid’s Cures Foundation has requested the use of Ed Hales Park. They are also requesting a temporary street closure on State Street between Orange Street and 7th Street on March 30, 2025, for their annual Downtown Redlands Art Walk. This will also drive the closure of 5th Street between Ed Hales parking lot driveway north of State Street and the alley driveway south of State Street. In addition, 6th Street will be closed to through traffic, but curb parking will remain available up to State Street. This street closure will be in effect between 8:00 a.m. and 7:00 p.m. on the day of the event.
The Kids Cures Foundation is a registered non-profit organization operating out of the City of Beaumont, CA., per the submitted application. The organization has a commitment to raising funds to help and supply children with art that can be therapeutic to their healing. This organization also provides gifts for children during the holidays. Based on the submitted application, the event is expected to attract approximately 2,500 attendees, generating increased foot traffic for local businesses. Feedback from both businesses and community members has been positive, highlighting strong support for the event.
The City previously approved in-kind support in the amount of $5,734.00 for the Downtown Redlands Artwalk. The Kid Cures Foundation has successfully hosted 13 of these events that gathered hundreds of people in Downtown Redlands businesses benefiting local restaurants, shops and the community.
The event is exempt from the requirements of the California Environmental Quality Act’s guidelines pursuant to Section 15311(c). Section 15311(c), accessory structures Class 11 facilities, consists of the construction or replacement of minor structure accessory to existing commercial, industrial, or institutional facilities, including placement of seasonal or temporary use items such as mobile food units, portable restrooms, or similar items in generally the same locations from time to time in publicly owned parks or other facilities designed for public use.
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designed for public use.
ALTERNATIVES:
The City Council may elect to deny the request for in-kind support, deny the request for temporary street closure and direct staff accordingly.
STRATEGIC PLAN:
Priority A - Quality of Life, Beautification, Arts and Culture.
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Director REVIEWED BY:
Charles M. Duggan Jr., City Manager
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Jaclyn Ramirez, Administrative Assistant II
Fiscal Impact
Fiscal Year: FY 2024/25
Revenue Generating: N
Appropriation Required Y/N: N
Amount: $7,944
Budgeted Y/N: N
Discussion:
Please see the "Fiscal Impact" attachment for reference.
Attachments
In-Kind Support Request
Verification of Non-Profit
Street Closure and Map
Fiscal Impact
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DTR Artwalk Street Closure
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In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.
Departmental Charges
(Personnel & Equipment)
2024-2025
Amount Type 2023-2024Amount
Police Personnel1 $5,450.00 Hard Cost $4,440.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $2,400.00 Hard Cost $1,200.00 Personnel & Equipment Subtotal $7,850.00 $5,640.00
Fees Established by City Council
Resolution
Park Reservation $94.00 Soft Cost $94.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $94.00 $5,734.00
Total Departmental Charges and Fees $7,850.00 $5,734.00 $7,850.00
$94.00
$7,944.00
Hard Cost
Soft Cost
Total
$5,640.00
$94.00
$5,734.00
1 Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.
The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2024-25 to date:
TABLE 2: FY 2024-25 Fee Waivers to date
Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$211,673.02 $19,780.70 $0.00 $231,453.72 $231,453.72
Redlands Regular Meeting of 03-04-2025 67 of 1100
City Council Meeting I. 8.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve the First Amendment to the Agreement with Willdan Engineering for Code Enforcement Services to increase the total agreement amount from $160,000 to an amount not to exceed $185,000 (Facilities and Community Services Director Crocker) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve the First Amendment to the Agreement with Willdan Engineering for Code Enforcement Services.
RECOMMENDATION:
Staff recommends that the City Council approve a First Amendment to the Agreement with Willdan Engineering for Code Enforcement Services to increase the total agreement from $160,0000 to an amount not to exceed $185,000.
DISCUSSION:
The Code Enforcement Division is responsible for improving the quality of life, protecting property values, and ensuring the health and safety of our community through fair and consistent enforcement of the Redlands Municipal Code. Such enforcement activities include, but are not limited to, enforcement of codes related to property maintenance, graffiti, inoperative vehicles, unsafe conditions, unsafe buildings, unpermitted (unsafe) construction, and eradicating neighborhood blight.
In July 2024, the City Council approved a professional services agreement with Willdan Engineering for code enforcement services in an amount not to exceed $160,000. During Fiscal Year 2024-25, the Code Enforcement Division experienced staff shortages through vacant positions and employee leaves of Redlands Regular Meeting of 03-04-2025 68 of 1100
experienced staff shortages through vacant positions and employee leaves of absence. To maintain adequate service to the community, contracted staff hours were increased. The First Amendment attached to this report will increase the agreement from $160,000 to an amount not to exceed $185,000 to allow contracted services to continue until June of this year. The additional $25,000 will ensure Code Enforcement Services are adequately provided to the community.
ALTERNATIVES:
The City Council may elect not to approve the First Amendment to the Agreement and direct staff accordingly.
STRATEGIC PLAN:
Not Applicable.
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Tricia Swope, Manager, Facilities and Community Services Redlands Regular Meeting of 03-04-2025 69 of 1100
Fiscal Impact
Fiscal Year: FY 2024-25
Appropriation Required Y/N: No
Amount: 185000
Budgeted Y/N: Yes
Account No.: 101306
Discussion:
Sufficient funding for this service is included in the Code Enforcement (101306) budget for Fiscal Year 2024-25 as approved by the City Council.
Attachments
A. Willdan First Amendment
B. Professional Services Agreement - Willdan
Redlands Regular Meeting of 03-04-2025 70 of 1100
1 I:\cmo\Agreements\Willdan Engineering 1st Amendment FY25-0035.docx-jm
FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This first amendment (“First Amendment”) to the agreement for Code Enforcement services (“Agreement”), dated July 16, 2024, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Willdan Engineering, a California corporation (“Consultant”), is made and entered into this 4th day of March, 2025.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement, specifically regarding Compensation to Consultant.
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. Section 5.1 of the Agreement, entitled “Compensation,” is hereby amended to read as follows:
“Compensation: Total compensation for Consultant’s performance of the Services shall not exceed the amount of One Hundred Eight Five Thousand Dollars ($185,000). City shall pay consultant on a time and materials basis up the the not to exceed amount in accordance with Exhibit “B” title “Fee Schedule” which is attached hereto and incorporated herin by reference.” Section 2. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.
IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of March 4, 2025.
CITY OF REDLANDS WILLDAN ENGINEERING
________________________________ By: ________________________________ Mario Saucedo, Mayor Vanessa Munoz, President/CEO
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 71 of 1100
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Code Enforcement Services (" Agreement") is made and entered in this 16t11 day of July, 2024 (" Effective Date"), by and between the City of Redlands, a municipal corporation (" City") and Willdan Engineering, a California corporation.
Consultant"). City and Consultant are sometimes individually referred to herein as a " Party" and, together, as the " Parties." In consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE 1— ENGAGEMENT OF CONSULTANT
1. 1 City hereby engages Consultant to provide Code Enforcement services for City ( the Services").
1. 2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONSULTANT
2. 1 The Services that Consultant shall perform are more particularly described in Exhibit "A," titled " Scope of Services," which is attached hereto and incorporated herein by this reference.
2. 2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3. 1 City designates Tabitha Crocker, Facilities & Community Services Department Director, as City' s representative with respect to perforrance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City' s policies and decisions with respect to performance ofthe Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4, 1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit " A," titled " Scope of Services," which is attached hereto and incorporated herein by this reference.
4.2 The term of this Agreement shall be for a period of one ( 1) year commencing as of July 1, 2024, unless terminated earlier as provided herein.
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4. 3 If Consultant' s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council -adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.
ARTICLE 5 -- PAYMENTS TO CONSULTANT
5. 1 Compensation: Total compensation for Consultant' s performance ofthe Services shall not exceed the amount of One Hundred Sixty Thousand Dollars ($ 160, 000). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit " B," titled (" Fee Schedule") which is attached hereto and incorporated herein by reference.
5. 2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant' s invoices shall include a brief description ofthe Services performed, the dates the Services were performed, the number ofhours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant' s invoice.
5. 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; ( ii) five ( 5) days after deposit in first class registered mail, with return receipt requested; ( iii) on the actual delivery date if deposited with an overnight courier; or iv) on the date sent by facsimile or electronic mail transmission ( including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY:
City Clerk
City of Redlands
35 Cajon Street
P. O. Box 3005 ( mailing)
Redlands, CA 92373
jdonaldson@cityofredlands. org
Phone: ( 909) 798- 7531
CONSULTANT:
Vanessa Munoz, President/ CEO
Willdan Engineering
650 E. Hospitality Lane, Suite 400
San Bernardino, CA 92408
vmunez@willdan. willdan. comm
Phone: 714- 940- 6300
Fax: 714- 940- 4920
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6. 1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.
Consultant shall provide City with certificates of insurance and endorsements evidencing 2 I:\ cmo\Agreements\ Willdnn Engineering Agreement FY23- 0127. docx- ms Redlands Regular Meeting of 03-04-2025 73 of 1100
such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty ( 30) days prior written notice to City.
A. Workers' Compensation and Employer' s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self -insured or exempt from the workers' compensation laws of the State of California. Consultant shall execute and provide City with Exhibit " C," titled " Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($ 1, 000, 000) per occurrence and Two Million Dollars ($ 2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($ 1, 000,000) per claim made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars 1, 000, 000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant' s provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non- contributing to any insurance or selfinsurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.
6. 2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.
ARTICLE 7 — CONFLICTS OF INTEREST
7. 1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, 3 I;\cmo\Agreements\ Willdan Engineering Agreement FY23- 0127. docx- ms Redlands Regular Meeting of 03-04-2025 74 of 1100
interest in real property or investment that would be affected in any manner or degree by the performance of Consultant' s Services. Consultant further covenants and represents that , in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7. 2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:
A, Does not make a governmental decision whether to:
i) approve a rate, rule or regulation, or adopt or enforce a City law; ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; iii) authorize City to enter into, modify or renew a contract; iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; v) grant City approval to a plan, design, report, study or similar item; vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof,
B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City' s Conflict of Interest Code under Government Code section 87302.
7. 3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk' s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8. 1 In the event any action is commenced to enforce or interpret any ofthe terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of inhouse counsel by a Party.
8. 2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City' s immediate termination of this Agreement.
8. 3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant' s employees, except as herein 4 I:\ cmo\ Agreements\ Willdan Engineering Agreement FY23- 0127. docx- ms Redlands Regular Meeting of 03-04-2025 75 of 1100
set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.
8. 4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five ( 5) days prior written notice to Consultant of City' s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant' s compensation shall be made, but ( 1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time oftermination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five ( 5) days of the date of the termination notice, deliver or otherwise make available to City, copies ( in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro- rata basis for Services completed up to the date of termination.
8. 5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three ( 3) years, or for any longer period required by law, from the date offinal payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.
8. 6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.
8. 7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8. 8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained 5 1:\ cmo\ Agreements\ Willdnn Engineering Agreement FY23- 4127. docx- ms Redlands Regular Meeting of 03-04-2025 76 of 1100
herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.
CITY OF WILLDAN ENGINEERING
By: / Lt1 / By:
ddie Tejeda, Mayor
ATTEST:
nne Donaldson, City Clerk
6 I:\ cmo\ Agreements\ Willdan Engineering Agreement FY23- 0127. docx- ms Vanessa unaCEO
Redlands Regular Meeting of 03-04-2025 77 of 1100
EXHIBIT "A"
SCOPE OF SERVICES
Services will include, but are not limited to:
A minimum of one ( I) full-time Code Enforcement Officer to perform as -needed services for the City. Depending on the needs of the City, the number of staff may be increased to two full-time and one part-time officer. The assigned officer( s) shall be dedicated to working in partnership with residents, tenants, landlords, and business owners to promote and maintain a safe and desirable living and working environment. The assigned officer( s) shall work toward a goal of resolving problems efficiently and safely. Additionally, they shall have experience in investigative practices that aid in substantiating the validity of a complaint on a property and in turn addressing verified violations through proper due process noticing.
The assigned officer( s) shall
Comply with the City' s procedures for reporting inspection results and deficiencies.
Use City inspection correction forms.
Complete necessary digital entries that capture site inspection results, case status communications and any documentation of notices provided to responsible parties and stakeholders.
Conduct follow- up inspections as needed.
Maintain records as needed for the efficient and effective operation of the City.
Meet with members of the general public and municipal staff on a daily basis as needed.
The most common areas of concern for the City are as follows:
Blight Enforcement
Through field contact with tenants and property owners, work efficiently in providing guidance to address blighted conditions such as overgrown weeds, trash, debris, and graffiti.
Vendor Enforcement
Education and enforcement of unpermitted vending activity, generate inspection reports, issue Administrative Citations to vendors. Specifically related to enforcement of unpermitted vending ordinances on municipality - owned or controlled property such as parks, public rights of way sidewalks) and areas outside the permitted vending spaces.
Sign Enforcement
Ensuring signage, advertisements, and public notices comply with established guidelines and regulations, fostering a well-informed and compliant community. 7 I;lcmo\ Agreements\ W illdan Engineering Agreement FY23- 0127. docx- ms Redlands Regular Meeting of 03-04-2025 78 of 1100
Rental Housing Enforcement
Assist with the inspection of residential rental properties on a routine and comprehensive basis to assure the overall quality of the unit meets the requirements of the Health and Safety Code and property maintenance guidelines. This includes educating property owners, property managers, and tenants about those requirements.
Organics Inspection Services
Perform inspection site visits, including lid flipping of residential and commercial containers.
Coordinate regular on -site inspections and evaluations of residential and business recycling efforts for compliance with SB 1383.
Record keeping; track compliance levels; addresses visited, and letters issued.
Ensure all residents and businesses have a green organic waste bin or the required 60- gallon Tan) organics containers for businesses.
Qualifications
Code Enforcement personnel shall be certified through the International Code Council, CACEO, and/or other various training programs offered through accredited institutions. In addition, personnel shall a PC832.
Scheduled Hours of work
The assigned code enforcement officer(s) will work a 5/ 40 schedule from Tuesday through Saturday. The hours of work may fluctuate between 8 am and 4: 30 pm and 1pm to 9 pm to address vendor enforcement in the afternoon, evening and weekend hours. Changes to the set schedule will be made with a minimum of two weeks' notice. 8 I:\ cmo\ Agreements\ Willdan Engineering Agreement FY23- 0127, docx- ms Redlands Regular Meeting of 03-04-2025 79 of 1100
EXHIBIT " B"
Fee Schedule
Willdan shall provide contract code enforcement services to the City of Redlands for a flat hourly rate based on the rate schedule below. All contract code enforcement services shall be billed at the Code Enforcement Officer rate for all services outlined in the Scope of Work.
In the case additional services are requested during the terra of this agreement, the following hourly rates will be applied.
Service Provided Hourly Rate Hourly Rate with Vehicle
Code Enforcement Officer 75 85
Code Enforcement Officer II 85 95
Code Enforcement Officer II 95 105
Code Enforcement Officer II 115 125
Code Enforcement Officer II 135 145
Overtime Billed at 1. 5 times the hourly rate
9 I;\ cmo\ Agreements\ Willdan Engineering Agreement FY23- 0127. docx- ms Redlands Regular Meeting of 03-04-2025 80 of 1100
EXHIBIT " C"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK. ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. ( Labor Code § 1861).
I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, ifI employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance.
I certify under penalty of perjury under the laws ofthe State of California that the information and representations made in this certificate are true and correct.
WILLDAN ENGINEERING
By:
Vanessa Mr oz, Pres' 4 ent/ CEO
10 I.\ cmo\ Agreements\ WiI1dan Engineering Agreement FY23- 0127. docx- ms Date: . q( q
Redlands Regular Meeting of 03-04-2025 81 of 1100
City Council Meeting I. 9.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8666 and accept the grant award from the California Department of Parks and Recreation of $221,685.00 for projects related to the implementation of the Per Capita Program; and approve an additional appropriation of the same (Facilities and Community Services Director Crocker)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:
I move to adopt Resolution No. 8666 and accept the grant award from the California Department of Parks and Recreation; and
1. 2. I move to approve an additional appropriation of $221,685.00.
RECOMMENDATION:
Staff recommend that City Council adopt Resolution No. 8666 and accept a grant award in the amount of $221,685.00 from the State of California Department of Parks and Recreation for projects related to the implementation of the Per Capita Program; and approve an additional appropriation of the same.
DISCUSSION:
The State of California Department of Parks and Recreation offers the Per Capita Program as part of the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Acces for All Act of 2018. The purpose of the grant is to provide funding to local jurisdictions to assist with local park rehabilitation, creation, and improvement based on a per capita basis associated with Proposition 68. Grant recipients are encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the outdoors.
Redlands Regular Meeting of 03-04-2025 82 of 1100
Adoption of Resolution No. 8666 will provide funding to the City of Redlands for park improvements. This grant will specifically fund park improvements at Texonia Park, including ADA upgrades, playground replacement, a new parking lot, and restrooms. Additionally, these funds will supplement our existing capital improvement project for Texonia Park, further supporting its development. The park's conceptual design is complete, and construction drawings will be finalized soon. This project is scheduled for bid in late spring, with construction to begin within the calendar year 2025.
ALTERNATIVES:
The City Council may elect not to accept the grant award from the State of California Department of Parks and Recreation at this time.
STRATEGIC PLAN:
Priority A: Quality of Life, Strategic Objective 4 - Parks and Recreation SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Chris Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Joe Bierma, Administrative Analyst
Redlands Regular Meeting of 03-04-2025 83 of 1100
Fiscal Impact
Fiscal Year: FY 2024-26
Revenue Generating: No
Appropriation Required Y/N: Yes
Amount: $221,685.00
Budgeted Y/N: No
Account No.: 101303
Discussion:
The additional appropriation will be applied to the Parks Division fund for improvements planned for Texonia Park project.
Attachments
Reso No 8666 State Parks Grants
A. Grant Contract C9801555
B. Grant Contract C9802258
C. State Parks Match Report
D. Additional Appropriations Form
Redlands Regular Meeting of 03-04-2025 84 of 1100
1 I:\cmo\Resolutions\8666 - Per Capita Parks Grants.docx-jm RESOLUTION NO. 8666
RESOLUTION OF THE CITY COUNCIL OF REDLANDS APPROVING
APPLICATIONS FOR PER CAPITA GRANT FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Per Capita Grant Program, setting up necessary procedures governing applications; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the grantee’s Governing Body to certify by resolution the approval of project applications before submission of said applications to the State; and WHEREAS, the grantee will enter into contracts with the State of California to complete projects;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:
1. Approves the filing of project applications for Per Capita program grant projects; and
2. Certifies that said grantee has or will have available, prior to commencement of project work utilizing Per Capita funding, sufficient funds to complete the projects; and
3. Certifies that the grantee has or will have sufficient funds to operate and maintain the project(s), and
4. Certifies that all projects proposed will be consistent with the park and recreation element of the Redlands general or recreation plan (PRC §80063(a)), and
5. Certifies that these funds will be used to supplement, not supplant, local revenues in existence as of June 5, 2018 (PRC §80062(d)), and
6. Certifies that it will comply with the provisions of §1771.5 of the State Labor Code, and
7. (PRC §80001(b)(8)(A-G)) To the extent practicable, as identified in the “Presidential Memorandum--Promoting Diversity and Inclusion in Our National Parks, National Forests, and Other Public Lands and Waters,” dated January 12, 2017, the City will consider a range of actions that include, but are not limited to, the following:
(A) Conducting active outreach to diverse populations, particularly minority, lowincome, and disabled populations and tribal communities, to increase awareness within those communities and the public generally about specific programs and opportunities. (B) Mentoring new environmental, outdoor recreation, and conservation leaders to increase diverse representation across these areas.
Redlands Regular Meeting of 03-04-2025 85 of 1100
2 I:\cmo\Resolutions\8666 - Per Capita Parks Grants.docx-jm (C) Creating new partnerships with state, local, tribal, private, and nonprofit organizations to expand access for diverse populations. (D) Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, and disabled populations and tribal communities.
(E) Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations.
(F) Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships with diversity-serving and youth-serving organizations, urban areas, and programs.
(G) Identifying possible staff liaisons to diverse populations.
8. Agrees that to the extent practicable, the project(s) will provide workforce education and training, contractor and job opportunities for disadvantaged communities (PRC §80001(b)(5)).
9. Certifies that the grantee shall not reduce the amount of funding otherwise available to be spent on parks or other projects eligible for funds under this division in its jurisdiction. A one-time allocation of other funding that has been expended for parks or other projects, but which is not available on an ongoing basis, shall not be considered when calculating a recipient’s annual expenditures. (PRC §80062(d)).
10. Certifies that the grantee has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Procedural Guide; and
11. Delegates the authority to the Facilities and Community Services Department Director, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scopes; and
12. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
ADOPTED AND APPROVED this 4
th day of March, 2025.
________________________
Mario Saucedo, Mayor
ATTEST:
____________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 86 of 1100
3 I:\cmo\Resolutions\8666 - Per Capita Parks Grants.docx-jm I, the undersigned, hereby certify that the foregoing Resolution Number 8666 was duly adopted by the City Council following a roll call vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 87 of 1100
State of California - Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
GRANT CONTRACT
2018 Parks Bond Act
Per Capita Grant Program
GRANTEE
THE PROJECT PERFORMANCE PERIOD is from
Grantee
The General and Special Provisions attached are made a part of and incorporated into the Contract.
By
Title
Date
(Signature of Authorized Representative)
By
Date
STATE OF CALIFORNIA
DEPARTMENT OF PARKS AND RECREATION
City of Redlands
City of Redlands
The GRANTEE agrees to the terms and conditions of this Contract, and the State of California, acting through its Director of the Department of Parks and Recreation, pursuant to the State of California, agrees to fund the total State grant amount indicated below.
The GRANTEE agrees to complete the GRANT SCOPE(s) as defined in the GRANT SCOPE/Cost Estimate Form or acquisition documentation for the application(s) filed with the State of California.
PROJECT NO.
CERTIFICATION OF FUNDING
(For State Use Only)
AMOUNT ENCUMBERED BY THIS DOCUMENT
CONTRACT NO
FUND.
PRIOR AMOUNT ENCUMBERED FOR THIS
CONTRACT
FISCAL SUPPLIER I.D.
TOTAL AMOUNT ENCUMBERED TO DATE
$
ITEM CHAPTER STATUTE FISCAL YEAR
Reporting Structured. Account/Alt Account. ACTIVITY CODE PROJECT / WORK PHASE 2024/25
C9801555
3790-101-6088 29
69801
Drought, Water, Cln Air, Cstl Protc, Outdoor Fund
37900091 5432000-5432000000
$177,952.00
0000013591
18 AMENDMENT NO
$177,952.00
CONTRACT PERFORMANCE PERIOD is from July 01, 2018 through June 30, 2048 July 01, 2018 through June 30, 2028
18-36-086
Redlands Regular Meeting of 03-04-2025 88 of 1100
1 I. RECITALS
This CONTRACT is entered into between the California Department of Parks and Recreation (hereinafter referred to as “GRANTOR,” “DEPARTMENT” or “STATE”) and City of Redlands (hereinafter referred to as “GRANTEE”).
The DEPARTMENT hereby grants to GRANTEE a sum (also referred to as “GRANT MONIES”) not to exceed _$177,952___, subject to the terms and conditions of this AGREEMENT and the 2018/19 California State Budget, Chapter 29, statutes of 2018, Item number – 3790-101-6088 (appropriation chapter and budget item number hereinafter referred to as “PER CAPITA GRANT”). These funds shall be used for completion of the GRANT SCOPE(S).
The Grant Performance Period is from _July 01, 2018_ to _June 30, 2028_.
II. GENERAL PROVISIONS
A. Definitions
As used in this CONTRACT, the following words shall have the following meanings:
1. The term “ACT” means the California Drought, Water, Parks Climate, Coastal Protection, and Outdoor Access for All Act of 2018, as referred to in section I of this CONTRACT.
2. The term “APPLICATION” means the individual project APPLICATION packet for a project pursuant to the enabling legislation and/or grant program process guide requirements.
3. The term “DEPARTMENT” or “STATE” means the California Department of Parks and Recreation.
4. The term “DEVELOPMENT” means capital improvements to real property by means of, but not limited to, construction, expansion, and/or renovation, of permanent or fixed features of the property.
5. The term “GRANTEE” means the party described as the GRANTEE in Section I of this CONTRACT.
6. The term “GRANT SCOPE” means the items listed in the GRANT SCOPE/Cost Estimate Form or acquisition documentation found in each of the APPLICATIONS submitted pursuant to this grant.
7. The term “PROCEDURAL GUIDE” means the document identified as the “Procedural Guide for California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 Per Capita Program.” The Redlands Regular Meeting of 03-04-2025 89 of 1100
2 PROCEDURAL GUIDE provides the procedures and policies controlling the administration of the grant.
B. Project Execution
1. Subject to the availability of GRANT MONIES, the STATE hereby grants to the GRANTEE a sum of money not to exceed the amount stated in Section I of this CONTRACT, in consideration of, and on condition that, the sum be expended in carrying out the purposes as set forth in the scope described in the enabling legislation and referenced in the APPLICATION, Section I of this CONTRACT, and under the terms and conditions set forth in this CONTRACT.
The GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the GRANT SCOPE(S).
The GRANTEE agrees to submit any change or alteration from the original GRANT SCOPE(S) in writing to the STATE for prior approval. This applies to any and all changes that occur after STATE has approved the APPLICATION. Changes in the GRANT SCOPE(S) must be approved in writing by the STATE.
2. The GRANTEE shall complete the GRANT SCOPE(S) in accordance with the time of the Performance Period set forth in Section I of this CONTRACT, and under the terms and conditions of this CONTRACT.
3. The GRANTEE shall comply with the California Environmental Quality Act (Public Resources Code, Section 21000, et seq., Title 14, California Code of Regulations, Section 15000 et seq.).
4. The GRANTEE shall comply with all applicable current laws and regulations affecting DEVELOPMENT projects, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities, including but not limited to the Americans With Disabilities Act of 1990 (42 U.S.C. §12101 et seq.) and the California Unruh Act (California Civil Code §51 et seq.).
C. Project Costs
1. GRANTEE agrees to abide by the PROCEDURAL GUIDE.
2. GRANTEE acknowledges that STATE may make reasonable changes to its procedures as set forth in the PROCEDURAL GUIDE. If STATE makes any changes to its procedures and guidelines, STATE agrees to notify GRANTEE within a reasonable time.
D. Project Administration
1. If GRANT MONIES are advanced for DEVELOPMENT projects, the advanced funds may be placed in an interest bearing account until expended. Interest earned on the advanced funds shall be used on the project as approved by the STATE. If grant monies are advanced and not expended, the unused portion of the grant and Redlands Regular Meeting of 03-04-2025 90 of 1100
3 any interest earned shall be returned to the STATE within 60 days after project completion or end of the Grant Performance Period, whichever is earlier.
2. The GRANTEE shall submit written project status reports within 30 calendar days after the STATE has made such a request. In any event, the GRANTEE shall provide the STATE a report showing total final project expenditures within 60 days of project completion or the end of the grant performance period, whichever is earlier. The Grant Performance Period is identified in Section I of this CONTRACT.
3. The GRANTEE shall make property or facilities acquired and/or developed pursuant to this contract available for inspection upon request by the STATE.
E. Project Termination
1. Project Termination refers to the non-completion of a GRANT SCOPE. Any grant funds that have not been expended by the GRANTEE shall revert to the STATE.
2. The GRANTEE may unilaterally rescind this CONTRACT at any time prior to the commencement of the project. The commencement of the project means the date of the letter notifying GRANTEE of the award or when the funds are appropriated, whichever is later. After project commencement, this CONTRACT may be rescinded, modified or amended only by mutual agreement in writing between the GRANTEE and the STATE, unless the provisions of this CONTRACT provide that mutual agreement is not required.
3. Failure by the GRANTEE to comply with the terms of the (a) PROCEDURAL GUIDE, (b) any legislation applicable to the ACT, (c) this CONTRACT as well as any other grant contracts, specified or general, that GRANTEE has entered into with STATE, may be cause for suspension of all obligations of the STATE unless the STATE determines that such failure was due to no fault of the GRANTEE. In such case, STATE may reimburse GRANTEE for eligible costs properly incurred in performance of this CONTRACT despite non-performance of the GRANTEE. To qualify for such reimbursement, GRANTEE agrees to mitigate its losses to the best of its ability.
4. Any breach of any term, provision, obligation or requirement of this CONTRACT by the GRANTEE shall be a default of this CONTRACT. In the case of any default by GRANTEE, STATE shall be entitled to all remedies available under law and equity, including but not limited to: a) Specific Performance; b) Return of all GRANT MONIES; c) Payment to the STATE of the fair market value of the project property or the actual sales price, whichever is higher; and d) Payment to the STATE of the costs of enforcement of this CONTRACT, including but not limited to court and arbitration costs, fees, expenses of litigation, and reasonable attorney fees.
5. The GRANTEE and the STATE agree that if the GRANT SCOPE includes DEVELOPMENT, final payment may not be made until the work described in the GRANT SCOPE is complete and the GRANT PROJECT is open to the public.
F. Budget Contingency Clause
Redlands Regular Meeting of 03-04-2025 91 of 1100
4 If funding for any fiscal year is reduced or deleted by the budget act for purposes of this program, the STATE shall have the option to either cancel this contract with no liability occurring to the STATE, or offer a CONTRACT amendment to GRANTEE to reflect the reduced grant amount. This Paragraph shall not require the mutual agreement as addressed in Paragraph E, provision 2, of this CONTRACT.
G. Hold Harmless
1. The GRANTEE shall waive all claims and recourse against the STATE including the right to contribution for loss or damage to persons or property arising from, growing out of or in any way connected with or incident to this CONTRACT except claims arising from the concurrent or sole negligence of the STATE, its officers, agents, and employees.
2. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the ACQUISITION, DEVELOPMENT, construction, operation or maintenance of the property described as the project which claims, demands or causes of action arise under California Government Code Section 895.2 or otherwise except for liability arising out of the concurrent or sole negligence of the STATE, its officers, agents, or employees.
3. The GRANTEE agrees that in the event the STATE is named as codefendant under the provisions of California Government Code Section 895 et seq., the GRANTEE shall notify the STATE of such fact and shall represent the STATE in the legal action unless the STATE undertakes to represent itself as codefendant in such legal action in which event the GRANTEE agrees to pay the STATE’s litigation costs, expenses, and reasonable attorney fees.
4. The GRANTEE and the STATE agree that in the event of judgment entered against the STATE and the GRANTEE because of the concurrent negligence of the STATE and the GRANTEE, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction.
Neither party shall request a jury apportionment.
5. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, costs, expenses or liability costs arising out of legal actions pursuant to items to which the GRANTEE has certified. The GRANTEE acknowledges that it is solely responsible for compliance with items to which it has certified.
H. Financial Records
1. The GRANTEE shall maintain satisfactory financial accounts, documents, including loan documents, and all other records for the project and to make them available to the STATE for auditing at reasonable times. The GRANTEE also agrees to retain such financial accounts, documents and records for five years following project Redlands Regular Meeting of 03-04-2025 92 of 1100
5 termination or issuance of final payment, whichever is later.
2. The GRANTEE shall keep such records as the STATE shall prescribe, including records which fully disclose (a) the disposition of the proceeds of STATE funding assistance, (b) the total cost of the project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the project cost supplied by other sources, and (d) any other such records that will facilitate an effective audit.
3. The GRANTEE agrees that the STATE shall have the right to inspect and make copies of any books, records or reports pertaining to this contract or matters related thereto during regular office hours. The GRANTEE shall maintain and make available for inspection by the STATE accurate records of all of its costs, disbursements and receipts with respect to its activities under this contract. Such accounts, documents, and records shall be retained by the GRANTEE for at least five years following project termination or issuance of final payment, whichever is later.
4. The GRANTEE shall use a generally accepted accounting system.
I. Use of Facilities
1. The GRANTEE agrees that the GRANTEE shall operate and maintain the property acquired or developed with the GRANT MONIES, for the duration of the Contract Performance Period.
2. The GRANTEE agrees that, during the Contract Performance Period, the GRANTEE shall use the property acquired or developed with GRANT MONIES under this contract only for the purposes of this grant and no other use, sale, or other disposition or change of the use of the property to one not consistent with its purpose shall be permitted except as authorized by the STATE and the property shall be replaced with property of equivalent value and usefulness as determined by the STATE.
3. The property acquired or developed may be transferred to another entity if the successor entity assumes the obligations imposed under this CONTRACT and with the approval of STATE.
4. Any real Property (including any portion of it or any interest in it) may not be used as security for any debt or mitigation, without the written approval of the STATE provided that such approval shall not be unreasonably withheld as long as the purposes for which the Grant was awarded are maintained. Any such permission that is granted does not make the STATE a guarantor or a surety for any debt or mitigation, nor does it waive the STATE’S rights to enforce performance under the Grant CONTRACT.
Redlands Regular Meeting of 03-04-2025 93 of 1100
6 5. All real property, or rights thereto, acquired with GRANT MONIES shall be subject to an appropriate form of restrictive title, rights, or covenants approved by the STATE. If the project property is taken by use of eminent domain, GRANTEE shall reimburse STATE an amount at least equal to the amount of GRANT MONIES received from STATE or the pro-rated full market value of the real property, including improvements, at the time of sale, whichever is higher.
6. If eminent domain proceedings are initiated against GRANTEE, GRANTEE shall notify STATE within 10 days of receiving the complaint.
J. Nondiscrimination
1. The GRANTEE shall not discriminate against any person on the basis of sex, race, color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of any property or facility developed pursuant to this contract.
2. The GRANTEE shall not discriminate against any person on the basis of residence except to the extent that reasonable differences in admission or other fees may be maintained on the basis of residence and pursuant to law.
3. All facilities shall be open to members of the public generally, except as noted under the special provisions of this project contract or under provisions of the enabling legislation and/or grant program.
K. Severability
If any provision of this CONTRACT or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of the CONTRACT which can be given effect without the invalid provision or application, and to this end the provisions of this CONTRACT are severable.
L. Liability
1. STATE assumes no responsibility for assuring the safety or standards of construction, site improvements or programs related to the GRANT SCOPE.
The STATE’S rights under this CONTRACT to review, inspect and approve the GRANT SCOPE and any final plans of implementation shall not give rise to any warranty or representation that the GRANT SCOPE and any plans or improvements are free from hazards or defects.
2. GRANTEE will secure adequate liability insurance, performance bond, and/or other security necessary to protect the GRANTEE’s and STATE’S interest against poor workmanship, fraud, or other potential loss associated with completion of the grant project.
M. Assignability
Redlands Regular Meeting of 03-04-2025 94 of 1100
7 Without the written consent of the STATE, the GRANTEE’S interest in and responsibilities under this CONTRACT shall not be assignable by the GRANTEE either in whole or in part.
N. Use of Grant Monies
GRANTEE shall not use any grant funds (including any portion thereof) for the purpose of making any leverage loan, pledge, promissory note or similar financial device or transaction, without: 1) the prior written approval of the STATE; and 2) any financial or legal interests created by any such leverage loan, pledge, promissory note or similar financial device or transaction in the project property shall be completely subordinated to this CONTRACT through a Subordination Agreement provided and approved by the STATE, signed by all parties involved in the transaction, and recorded in the County Records against the fee title of the project property.
O. Section Headings
The headings and captions of the various sections of this CONTRACT have been inserted only for the purpose of convenience and are not a part of this CONTRACT and shall not be deemed in any manner to modify, explain, or restrict any of the provisions of this CONTRACT.
P. Waiver
Any failure by a party to enforce its rights under this CONTRACT, in the event of a breach, shall not be construed as a waiver of said rights; and the waiver of any breach under this CONTRACT shall not be construed as a waiver of any subsequent breach.
III. Special Provisions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. This Executive order extends to recipients of any State Grants (Grantee). Grantees include those who have contracted or will contract to receive State grants funds. Accordingly, should the State determine that a Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities that shall be grounds for termination of this agreement. The State shall provide the Grantee advance written notice of such termination, allowing the Grantee at least 30 calendar days to provide a written response. Termination of any contract found to be in violation of this Executive Order shall be at the sole discretion of the State.
Redlands Regular Meeting of 03-04-2025 95 of 1100
8 _City of Redlands____________________________________
GRANTEE
By:__________________________________
Signature of Authorized Representative
Title: _________________________________
Date: _________________________________
STATE OF CALIFORNIA
DEPARTMENT OF PARKS AND RECREATION
By: _________________________________
Date: _________________________________
Redlands Regular Meeting of 03-04-2025 96 of 1100
State of California - Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
GRANT CONTRACT
2018 Parks Bond Act
Per Capita Grant Program
GRANTEE
THE PROJECT PERFORMANCE PERIOD is from
Grantee
The General and Special Provisions attached are made a part of and incorporated into the Contract.
By
Title
Date
(Signature of Authorized Representative)
By
Date
STATE OF CALIFORNIA
DEPARTMENT OF PARKS AND RECREATION
City of Redlands
City of Redlands
Mayor
The GRANTEE agrees to the terms and conditions of this Contract, and the State of California, acting through its Director of the Department of Parks and Recreation, pursuant to the State of California, agrees to fund the total State grant amount indicated below.
The GRANTEE agrees to complete the GRANT SCOPE(s) as defined in the GRANT SCOPE/Cost Estimate Form or acquisition documentation for the application(s) filed with the State of California.
PROJECT NO.
CERTIFICATION OF FUNDING
(For State Use Only)
AMOUNT ENCUMBERED BY THIS DOCUMENT
CONTRACT NO
FUND.
PRIOR AMOUNT ENCUMBERED FOR THIS
CONTRACT
FISCAL SUPPLIER I.D.
TOTAL AMOUNT ENCUMBERED TO DATE
$
ITEM CHAPTER STATUTE FISCAL YEAR
Reporting Structured. Account/Alt Account. ACTIVITY CODE PROJECT / WORK PHASE 2024/25
C9802258
3790-1011-6088 23
69803
Drought, Water, Cln Air, Cstl Protc, Outdoor Fund
37900091 5432000-5432000000
$43,733.00
0000013591
19 AMENDMENT NO
$43,733.00
CONTRACT PERFORMANCE PERIOD is from July 01, 2018 through June 30, 2038 July 01, 2018 through June 30, 2028
Redlands Regular Meeting of 03-04-2025 97 of 1100
1 I. RECITALS
This CONTRACT is entered into between the California Department of Parks and Recreation (hereinafter referred to as “GRANTOR,” “DEPARTMENT” or “STATE”) and City of Redlands (hereinafter referred to as “GRANTEE”).
The DEPARTMENT hereby grants to GRANTEE a sum (also referred to as “GRANT MONIES”) not to exceed _$43,733___, subject to the terms and conditions of this AGREEMENT and the 2019/20 California State Budget, Chapter 23, statutes of 2019, Item number – 3790-1011-6088 (appropriation chapter and budget item number hereinafter referred to as “PER CAPITA GRANT”). These funds shall be used for completion of the GRANT SCOPE(S).
The Grant Performance Period is from _July 01, 2018_ to _June 30, 2028_.
II. GENERAL PROVISIONS
A. Definitions
As used in this CONTRACT, the following words shall have the following meanings:
1. The term “ACT” means the California Drought, Water, Parks Climate, Coastal Protection, and Outdoor Access for All Act of 2018, as referred to in section I of this CONTRACT.
2. The term “APPLICATION” means the individual project APPLICATION packet for a project pursuant to the enabling legislation and/or grant program process guide requirements.
3. The term “DEPARTMENT” or “STATE” means the California Department of Parks and Recreation.
4. The term “DEVELOPMENT” means capital improvements to real property by means of, but not limited to, construction, expansion, and/or renovation, of permanent or fixed features of the property.
5. The term “GRANTEE” means the party described as the GRANTEE in Section I of this CONTRACT.
6. The term “GRANT SCOPE” means the items listed in the GRANT SCOPE/Cost Estimate Form or acquisition documentation found in each of the APPLICATIONS submitted pursuant to this grant.
7. The term “PROCEDURAL GUIDE” means the document identified as the “Procedural Guide for California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 Per Capita Program.” The Redlands Regular Meeting of 03-04-2025 98 of 1100
2 PROCEDURAL GUIDE provides the procedures and policies controlling the administration of the grant.
B. Project Execution
1. Subject to the availability of GRANT MONIES, the STATE hereby grants to the GRANTEE a sum of money not to exceed the amount stated in Section I of this CONTRACT, in consideration of, and on condition that, the sum be expended in carrying out the purposes as set forth in the scope described in the enabling legislation and referenced in the APPLICATION, Section I of this CONTRACT, and under the terms and conditions set forth in this CONTRACT.
The GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the GRANT SCOPE(S).
The GRANTEE agrees to submit any change or alteration from the original GRANT SCOPE(S) in writing to the STATE for prior approval. This applies to any and all changes that occur after STATE has approved the APPLICATION. Changes in the GRANT SCOPE(S) must be approved in writing by the STATE.
2. The GRANTEE shall complete the GRANT SCOPE(S) in accordance with the time of the Performance Period set forth in Section I of this CONTRACT, and under the terms and conditions of this CONTRACT.
3. The GRANTEE shall comply with the California Environmental Quality Act (Public Resources Code, Section 21000, et seq., Title 14, California Code of Regulations, Section 15000 et seq.).
4. The GRANTEE shall comply with all applicable current laws and regulations affecting DEVELOPMENT projects, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities, including but not limited to the Americans With Disabilities Act of 1990 (42 U.S.C. §12101 et seq.) and the California Unruh Act (California Civil Code §51 et seq.).
C. Project Costs
1. GRANTEE agrees to abide by the PROCEDURAL GUIDE.
2. GRANTEE acknowledges that STATE may make reasonable changes to its procedures as set forth in the PROCEDURAL GUIDE. If STATE makes any changes to its procedures and guidelines, STATE agrees to notify GRANTEE within a reasonable time.
D. Project Administration
1. If GRANT MONIES are advanced for DEVELOPMENT projects, the advanced funds may be placed in an interest bearing account until expended. Interest earned on the advanced funds shall be used on the project as approved by the STATE. If grant monies are advanced and not expended, the unused portion of the grant and Redlands Regular Meeting of 03-04-2025 99 of 1100
3 any interest earned shall be returned to the STATE within 60 days after project completion or end of the Grant Performance Period, whichever is earlier.
2. The GRANTEE shall submit written project status reports within 30 calendar days after the STATE has made such a request. In any event, the GRANTEE shall provide the STATE a report showing total final project expenditures within 60 days of project completion or the end of the grant performance period, whichever is earlier. The Grant Performance Period is identified in Section I of this CONTRACT.
3. The GRANTEE shall make property or facilities acquired and/or developed pursuant to this contract available for inspection upon request by the STATE.
E. Project Termination
1. Project Termination refers to the non-completion of a GRANT SCOPE. Any grant funds that have not been expended by the GRANTEE shall revert to the STATE.
2. The GRANTEE may unilaterally rescind this CONTRACT at any time prior to the commencement of the project. The commencement of the project means the date of the letter notifying GRANTEE of the award or when the funds are appropriated, whichever is later. After project commencement, this CONTRACT may be rescinded, modified or amended only by mutual agreement in writing between the GRANTEE and the STATE, unless the provisions of this CONTRACT provide that mutual agreement is not required.
3. Failure by the GRANTEE to comply with the terms of the (a) PROCEDURAL GUIDE, (b) any legislation applicable to the ACT, (c) this CONTRACT as well as any other grant contracts, specified or general, that GRANTEE has entered into with STATE, may be cause for suspension of all obligations of the STATE unless the STATE determines that such failure was due to no fault of the GRANTEE. In such case, STATE may reimburse GRANTEE for eligible costs properly incurred in performance of this CONTRACT despite non-performance of the GRANTEE. To qualify for such reimbursement, GRANTEE agrees to mitigate its losses to the best of its ability.
4. Any breach of any term, provision, obligation or requirement of this CONTRACT by the GRANTEE shall be a default of this CONTRACT. In the case of any default by GRANTEE, STATE shall be entitled to all remedies available under law and equity, including but not limited to: a) Specific Performance; b) Return of all GRANT MONIES; c) Payment to the STATE of the fair market value of the project property or the actual sales price, whichever is higher; and d) Payment to the STATE of the costs of enforcement of this CONTRACT, including but not limited to court and arbitration costs, fees, expenses of litigation, and reasonable attorney fees.
5. The GRANTEE and the STATE agree that if the GRANT SCOPE includes DEVELOPMENT, final payment may not be made until the work described in the GRANT SCOPE is complete and the GRANT PROJECT is open to the public.
F. Budget Contingency Clause
Redlands Regular Meeting of 03-04-2025 100 of 1100
4 If funding for any fiscal year is reduced or deleted by the budget act for purposes of this program, the STATE shall have the option to either cancel this contract with no liability occurring to the STATE, or offer a CONTRACT amendment to GRANTEE to reflect the reduced grant amount. This Paragraph shall not require the mutual agreement as addressed in Paragraph E, provision 2, of this CONTRACT.
G. Hold Harmless
1. The GRANTEE shall waive all claims and recourse against the STATE including the right to contribution for loss or damage to persons or property arising from, growing out of or in any way connected with or incident to this CONTRACT except claims arising from the concurrent or sole negligence of the STATE, its officers, agents, and employees.
2. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the ACQUISITION, DEVELOPMENT, construction, operation or maintenance of the property described as the project which claims, demands or causes of action arise under California Government Code Section 895.2 or otherwise except for liability arising out of the concurrent or sole negligence of the STATE, its officers, agents, or employees.
3. The GRANTEE agrees that in the event the STATE is named as codefendant under the provisions of California Government Code Section 895 et seq., the GRANTEE shall notify the STATE of such fact and shall represent the STATE in the legal action unless the STATE undertakes to represent itself as codefendant in such legal action in which event the GRANTEE agrees to pay the STATE’s litigation costs, expenses, and reasonable attorney fees.
4. The GRANTEE and the STATE agree that in the event of judgment entered against the STATE and the GRANTEE because of the concurrent negligence of the STATE and the GRANTEE, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction.
Neither party shall request a jury apportionment.
5. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, costs, expenses or liability costs arising out of legal actions pursuant to items to which the GRANTEE has certified. The GRANTEE acknowledges that it is solely responsible for compliance with items to which it has certified.
H. Financial Records
1. The GRANTEE shall maintain satisfactory financial accounts, documents, including loan documents, and all other records for the project and to make them available to the STATE for auditing at reasonable times. The GRANTEE also agrees to retain such financial accounts, documents and records for five years following project Redlands Regular Meeting of 03-04-2025 101 of 1100
5 termination or issuance of final payment, whichever is later.
2. The GRANTEE shall keep such records as the STATE shall prescribe, including records which fully disclose (a) the disposition of the proceeds of STATE funding assistance, (b) the total cost of the project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the project cost supplied by other sources, and (d) any other such records that will facilitate an effective audit.
3. The GRANTEE agrees that the STATE shall have the right to inspect and make copies of any books, records or reports pertaining to this contract or matters related thereto during regular office hours. The GRANTEE shall maintain and make available for inspection by the STATE accurate records of all of its costs, disbursements and receipts with respect to its activities under this contract. Such accounts, documents, and records shall be retained by the GRANTEE for at least five years following project termination or issuance of final payment, whichever is later.
4. The GRANTEE shall use a generally accepted accounting system.
I. Use of Facilities
1. The GRANTEE agrees that the GRANTEE shall operate and maintain the property acquired or developed with the GRANT MONIES, for the duration of the Contract Performance Period.
2. The GRANTEE agrees that, during the Contract Performance Period, the GRANTEE shall use the property acquired or developed with GRANT MONIES under this contract only for the purposes of this grant and no other use, sale, or other disposition or change of the use of the property to one not consistent with its purpose shall be permitted except as authorized by the STATE and the property shall be replaced with property of equivalent value and usefulness as determined by the STATE.
3. The property acquired or developed may be transferred to another entity if the successor entity assumes the obligations imposed under this CONTRACT and with the approval of STATE.
4. Any real Property (including any portion of it or any interest in it) may not be used as security for any debt or mitigation, without the written approval of the STATE provided that such approval shall not be unreasonably withheld as long as the purposes for which the Grant was awarded are maintained. Any such permission that is granted does not make the STATE a guarantor or a surety for any debt or mitigation, nor does it waive the STATE’S rights to enforce performance under the Grant CONTRACT.
Redlands Regular Meeting of 03-04-2025 102 of 1100
6 5. All real property, or rights thereto, acquired with GRANT MONIES shall be subject to an appropriate form of restrictive title, rights, or covenants approved by the STATE. If the project property is taken by use of eminent domain, GRANTEE shall reimburse STATE an amount at least equal to the amount of GRANT MONIES received from STATE or the pro-rated full market value of the real property, including improvements, at the time of sale, whichever is higher.
6. If eminent domain proceedings are initiated against GRANTEE, GRANTEE shall notify STATE within 10 days of receiving the complaint.
J. Nondiscrimination
1. The GRANTEE shall not discriminate against any person on the basis of sex, race, color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of any property or facility developed pursuant to this contract.
2. The GRANTEE shall not discriminate against any person on the basis of residence except to the extent that reasonable differences in admission or other fees may be maintained on the basis of residence and pursuant to law.
3. All facilities shall be open to members of the public generally, except as noted under the special provisions of this project contract or under provisions of the enabling legislation and/or grant program.
K. Severability
If any provision of this CONTRACT or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of the CONTRACT which can be given effect without the invalid provision or application, and to this end the provisions of this CONTRACT are severable.
L. Liability
1. STATE assumes no responsibility for assuring the safety or standards of construction, site improvements or programs related to the GRANT SCOPE.
The STATE’S rights under this CONTRACT to review, inspect and approve the GRANT SCOPE and any final plans of implementation shall not give rise to any warranty or representation that the GRANT SCOPE and any plans or improvements are free from hazards or defects.
2. GRANTEE will secure adequate liability insurance, performance bond, and/or other security necessary to protect the GRANTEE’s and STATE’S interest against poor workmanship, fraud, or other potential loss associated with completion of the grant project.
M. Assignability
Redlands Regular Meeting of 03-04-2025 103 of 1100
7 Without the written consent of the STATE, the GRANTEE’S interest in and responsibilities under this CONTRACT shall not be assignable by the GRANTEE either in whole or in part.
N. Use of Grant Monies
GRANTEE shall not use any grant funds (including any portion thereof) for the purpose of making any leverage loan, pledge, promissory note or similar financial device or transaction, without: 1) the prior written approval of the STATE; and 2) any financial or legal interests created by any such leverage loan, pledge, promissory note or similar financial device or transaction in the project property shall be completely subordinated to this CONTRACT through a Subordination Agreement provided and approved by the STATE, signed by all parties involved in the transaction, and recorded in the County Records against the fee title of the project property.
O. Section Headings
The headings and captions of the various sections of this CONTRACT have been inserted only for the purpose of convenience and are not a part of this CONTRACT and shall not be deemed in any manner to modify, explain, or restrict any of the provisions of this CONTRACT.
P. Waiver
Any failure by a party to enforce its rights under this CONTRACT, in the event of a breach, shall not be construed as a waiver of said rights; and the waiver of any breach under this CONTRACT shall not be construed as a waiver of any subsequent breach.
III. Special Provisions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. This Executive order extends to recipients of any State Grants (Grantee). Grantees include those who have contracted or will contract to receive State grants funds. Accordingly, should the State determine that a Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities that shall be grounds for termination of this agreement. The State shall provide the Grantee advance written notice of such termination, allowing the Grantee at least 30 calendar days to provide a written response. Termination of any contract found to be in violation of this Executive Order shall be at the sole discretion of the State.
Redlands Regular Meeting of 03-04-2025 104 of 1100
8 _City of Redlands____________________________________
GRANTEE
By:__________________________________
Signature of Authorized Representative
Title: _________________________________
Date: _________________________________
STATE OF CALIFORNIA
DEPARTMENT OF PARKS AND RECREATION
By: _________________________________
Date: _________________________________
Redlands Regular Meeting of 03-04-2025 105 of 1100
PROJECT AREA STATISTICS PROJECT AREA MAP
County San Bernardino
Median Household Income $56,724
Agency Type Other Agency
The project serves a Severely Disadvantaged Community.
Match is NOT required.
REPORT BACKGROUND
The project statistics have been calculated based on half mile radius around the point location selected. Only park acres within the project area's half mile radius are reported.
Population and people in poverty are calculated by
determining the percent of any census block-groups that intersect with the project area. The project area is then assigned the sum of all the census block-group portions. An equal distribution in census block-groups is assumed. Rural areas are calculated at a census block level to improve results.
Median household and per capita income are calculated as a weighted average of the census block- group values that fall within the project area.
More information on the calculations is available on the methods page.
Demographics—American Community Survey (ACS) 5-year
estimates 2017-2021; Decennial 2020 Census; the margin of error (MOE) was not analyzed.
Parks—California Protected Areas Database 2022b CFF
adjusted (1/2023) - more information at
http://www.CALands.org. Parks and park acres area based on best available source information but may not always contain exact boundaries or all parks in specific locations.
Parks are further defined in this report:
parksforcalifornia.org/park_equity#parks_data.
Users can send updated information on parks to
[email protected]
Project ID: 114058
Coordinates: 34.0711, -117.1917
Date: 1/7/2025
California State Parks
Per Capita Match Calculator
This is the Per Capita Match Report for the site you have selected. Please review to ensure that the pin lies within the boundaries of an existing or proposed park, and submit to OGALS with your Project Application.
Park or Preserved Area
Disadvantaged Community
Severely Disadvantaged Community
No Data
SCORP Community FactFinder is a service of the
California Department of Parks and Recreation
www.parks.ca.gov
SCORP Community FactFinder created by
GreenInfo Network www.greeninfo.org
in consultation with CA Dept. of Parks and Rec
Redlands Regular Meeting of 03-04-2025 106 of 1100
DATE OF REQUEST:
An additional appropriation is hereby requested as follows:
Department:
JUSTIFICATION:
Requested By:
Recommended By Finance Director: Recommended:
Yes No Signed
Comments: Approved by City Council:
Date:
Signed:
City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:
ACCOUNTING PERIOD:
Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) Account Description Orgkey Object Code Amount Department Head
City Manager
CITY OF REDLANDS
REQUEST FOR ADDITIONAL APPROPRIATION
FINANCE USE ONLY
Redlands Regular Meeting of 03-04-2025 107 of 1100
City Council Meeting I. 10.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8661 designating an authorized City representative to sign California Department of Transportation contracts related to the granting of certain temporary construction easements and a portion of East Lugonia Avenue in fee and in fee estate (Facilities and Community Services Director Crocker) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
1. I move that the City Council adopt Resolution No. 8661.
RECOMMENDATION:
Staff recommends City Council adopt Resolution No. 8661 to designate a City representative to sign California Department of Transportation contracts related to the granting of certain temporary construction easements and a portion of East Lugonia Avenue in fee and in fee estate.
DISCUSSION:
The City of Redlands will routinely work with the California Department of Transportation (Caltrans) to complete projects that require the cooperation of the two governmental organizations. Beginning in May 2024, Facilities and Community Services staff began negotiating with Caltrans to use city property temporarily for an upcoming state project. Beginning in March 2025, Caltrans will start a project to upgrade sidewalks and curb ramps along Lugonia Avenue from Occidental Drive to Wabash Avenue in order to comply with the Americans with Disabilities Act. As part of this project, temporary construction easements are required from the City of Redlands for work to occur.
Redlands Regular Meeting of 03-04-2025 108 of 1100
Lugonia Avenue from Orange Street to Wabash Avenue is part of State Route
38. As such, Caltrans is also proposing the purchase in fee of a section of Lugonia Avenue north of the street centerline between Revelation Way and Wabash Avenue.
Caltrans has a parcel identification system different than what is normally seen in use by San Bernardino. For that reason, an explanation of the sites of the temporary easements has been broken down below:
Caltrans Parcel No. 25901-1: This site is located at 1257 Herald Street and will require 36 square feet of the City's property. The property is a vacant lot currently owned by the Facilities and Community Services department. The strip of property requested for temporary construction easement is located on the northeast corner of the parcel.
Caltrans Parcel No. 25932-1: This site is located at the northeast corner of Judson Street and Lugonia Avenue and consists of the curb return and the curb face. Caltrans is requesting the use of 1,709 square feet. The requested space fronts a City owned orange grove.
Caltrans Parcel No. 25936-1: This site is located at the northwest corner of Dearborn Street and Lugonia Avenue and consists of a curb return. Caltrans is requesting the use of 124 square feet.
Caltrans Parcel No's. 25937-1, -2: These are located on Lugonia Avenue, in the right of way, and consist of the roadway area adjacent to the curb return at the northwest corner of Revelation Way and Lugonia Avenue and the roadway north of the street centerline on Lugonia Avenue between Dearborn Street and Revelation Way. The square footage proposed to be purchased is 48 square feet and 75,685, respectively.
Caltrans Parcel No's. 25937-3, -4: These are located on Lugonia Avenue and consist of the curb return area at the northwest corner of Revelation Way and Lugonia Avenue and the curb return area at the northeast corner of Dearborn Street and Lugonia Avenue. The area Caltrans is requesting for temporary easements are 184 square feet and 118 square feet, respectively.
Caltrans Parcel No's. 25942-1, -2: These are located on Lugonia Avenue, in the right of way, and consist of the roadway area adjacent to to the curb return at the northeast corner of Revelation way and Lugonia Avenue and the roadway north of the street centerline on Lugonia Avenue between Revelation Way and just short of Wabash Avenue. The square footage proposed to be purchased is 84 square feet and 31,674 square feet, respectively.
Caltrans Parcel No. 25942-3: This is located on the curb return at the northeast corner of Revelation Way and Lugonia Avenue. The square footage proposed to Redlands Regular Meeting of 03-04-2025 109 of 1100
be used for temporary construction easement is 211 square feet.
Resolution No. 8661 would empower the City Manager of the City of Redlands, or the City Manager's designee, to execute contracts between the City and Caltrans for granting temporary construction easements and the purchase in fee and fee estate of sections of Lugonia Avenue.
ALTERNATIVES:
City Council could choose not to adopt the resolution related to the granting of certain temporary construction easements and portions of East Lugonia Avenue in fee and in fee estate. However, this would trigger other proceedings, which could cause delays or potentially cancel the project altogether.
STRATEGIC PLAN:
Priority D, Strategic Objective 3 - Infrastructure
SUBMITTED BY:
Tabitha Crocker, Facilities and Community Services Department Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Joe Bierma, Administrative Analyst
Fiscal Impact
Fiscal Year: FY 2024-26
Revenue Generating: Yes
Appropriation Required Y/N: No
Amount: $6,650.00
Account No.: 101304, 538900
Discussion:
There will be minimal generation of revenue from the use of city-owned parcels Redlands Regular Meeting of 03-04-2025 110 of 1100
There will be minimal generation of revenue from the use of city-owned parcels for temporary construction easements, in the amount of $6,650. The revenue will be deposited in the accounts of the Streets division and the Groves division.
Attachments
Summary Description of Parcels
A. Caltrans Project Map
B. Caltrans Parcel No. 25901 Packet
C. Caltrans Parcel No. 25932 Packet
D. Caltrans Parcel No. 25936 Packet
E. Caltrans Parcel No. 25937 Packet
F. Caltrans Parcel No. 25942 Packet
G. CalTrans Payee Form
H. Resolution No. 8661
Redlands Regular Meeting of 03-04-2025 111 of 1100
Caltrans Parcels for Temporary Construction
Easements, Purchase in Fee, and Purchase in Fee
Estate
City Council
March 4, 2025
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Caltrans Parcel No. 25901-1
This small portion of the City owned parcel at 1257 Herald Street will be part of a temporary construction easement which will allow for the construction of sidewalk improvements for a Caltrans ADA project.
Redlands Regular Meeting of 03-04-2025 114 of 1100
Caltrans Parcel No. 25932-1
This portion of the City owned parcel at the northeast corner of Judson Street and Lugonia Avenue will be part of a temporary construction easement which will allow Caltrans to complete improvements to the sidewalk as part of an ADA improvement program.
Redlands Regular Meeting of 03-04-2025 115 of 1100
Caltrans Parcel No. 25936-1
This portion of the City owned parcel located at the northwest corner of Dearborn Street and Lugonia Avenue will be part of a temporary construction easement which will allow Caltrans to construct improvements for their planned ADA sidewalk program.
Redlands Regular Meeting of 03-04-2025 116 of 1100
Caltrans Parcel No. 25937-1
This portion of the City owned parcel located at the northwest corner of Revelation Way and Lugonia Avenue will be purchased in fee simple estate to complete the ownership of Highway 38 by the State.
Redlands Regular Meeting of 03-04-2025 117 of 1100
Caltrans Parcel No. 25937-2
This portion of the right of way located north of the street centerline on Lugonia Avenue between Dearborn Street and Revelation Way currently belongs to the City. Caltrans will purchase this area in underlying fee to complete the State’s ownership of Highway 38.
Redlands Regular Meeting of 03-04-2025 118 of 1100
Caltrans Parcel No. 25937-3
This portion of the City owned parcel located at the northwest corner of Revelation Way and Lugonia Avenue will be part of a temporary construction easement which will allow Caltrans to complete ADA sidewalk improvements.
Redlands Regular Meeting of 03-04-2025 119 of 1100
Caltrans Parcel No. 25937-4
The portion of the City owned parcel located at the northeast corner of Dearborn Street and Lugonia Avenue will be part of a temporary construction easement which will allow Caltrans to complete sidewalk improvements as part of their ADA improvement program.
Redlands Regular Meeting of 03-04-2025 120 of 1100
Caltrans Parcel No. 25942-1
This portion of the City
owned parcel located at
the northeast corner of
Revelation Way and
Lugonia Avenue will be
purchased by Caltrans in
fee simple estate to
complete the State’s
ownership of Highway 38.
Redlands Regular Meeting of 03-04-2025 121 of 1100
Caltrans Parcel No. 25942-2
This portion of Lugonia Avenue, north of street centerline, between Revelation Way and the parcel immediately east of the City owned grove will be purchased by Caltrans in underlying fee to complete the State’s ownership of Highway 38.
Redlands Regular Meeting of 03-04-2025 122 of 1100
Caltrans Parcel No. 25942-3
The portion of the City
owned parcel located
at the northeast
corner of Revelation
Way and Lugonia
Avenue will be part of
a temporary
construction
easement which will
allow Caltrans to
construct ADA
improvements.
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RECORDING REQUESTED BY
When Recorded Mail To
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
464 W. 4th STREET, 6th FLOOR
SAN BERNARDINO, CA 92401-1400
Attention Record Maps– MS 980
FREE RECORDING:
This instrument is for the benefit of The State of
California, and is entitled to be recorded without
fee or tax. (Govt. Code 6103, 27383 and Rev. &
Tax Code 11922)
APN: 0168-791-29-0000 Space above this line for Recorder’s Use 08-SBd-38-PM 2.89 25942 (25942-1, 25942-2)
25942-1 25942-2_Deed Jacket 01/2023
GRANT DEED District County Route Postmile Number
08 SBd 38 2.89 25942-1, 25942-2
THE CITY OF REDLANDS, A MUNICIPAL CORPORATION OF THE STATE OF
CALIFORNIA,
a corporation organized and existing under and by virtue of the laws of the State of California,
hereinafter called GRANTOR, hereby grants to the State of California, Department of Transportation, hereinafter called STATE, all that real property in the City of Redlands, County of San Bernardino, State of California, described as follows:
See Exhibit “A”, attached.
Redlands Regular Meeting of 03-04-2025 231 of 1100
Number
25942-1, 25942-2
08-SBd-38-PM 2.89 25942 (25942-1, 25942-2)
25942-1 25942-2_Deed Jacket 01/2023
The GRANTOR further understands that the present intention of the STATE is to construct and maintain a public highway on the lands hereby conveyed and the GRANTOR, for itself and its successors and assigns, hereby waive any and all claims for damages to GRANTOR's remaining property contiguous to the property hereby conveyed by reason of the location, construction, landscaping or maintenance of the highway.
Dated: THE CITY OF REDLANDS, A
MUNICIPAL CORPORATION OF
THE STATE OF CALIFORNIA
Mario Saucedo
Mayor
This is to certify that the State of California, acting by and through the Department of Transportation (according to Section 27281 of the Government Code), accepts for public purposes the real property described in this deed and consents to its recordation.
Dated By
Director of Transportation
By
Attorney in Fact
Anthony F. Rizzi Jr.,
Chief, Right of Way Acquisitions
State of California
Department of Transportation
Redlands Regular Meeting of 03-04-2025 232 of 1100
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Redlands Regular Meeting of 03-04-2025 233 of 1100
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1 I:\cmo\Resolutions\8661_-_Caltrans_TCE_Contracts.docx-jm RESOLUTION NO. 8661
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
RIGHT OF WAY CONTRACTS FOR TEMPORARY EASEMENTS AND AUTHORIZING
THE CITY MANAGER, OR THEIR DESIGNEE, TO EXECUTE THE CONTRACTS WHEREAS, State Route 38 has been declared to be a highway by resolution of the California Highway Commission; and
WHEREAS, Caltrans and the City have previously entered into various agreements regarding the portion of State Route 38 running through the City; and WHEREAS, it is the mutual desire of Caltrans and the City to enter into new Right of Way Contracts in accordance with the proposed State project; and WHEREAS, this action is not subject to the California Environmental Quality Act (CEQA) because it is not a “Project” as defined by CEQA and therefore not subject to CEQA pursuant to section 15060(c)(3). As defined in Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to adopt a Resolution approving a Right of Way Contracts with the California Department of Transportation and authorizing the City Manager, or their designee, to execute the contracts on behalf of the City, actions which will have no material impact on the environment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS as follows:
Section 1. Approves new Right Of Way contracts – State Highway – Temporary Easements between Caltrans and the City for State Route 38 between Occidental Drive and Wabash Avenue; and
Section 2. Appoints the City Manager of the City of Redlands, or their designee, as agent to execute and submit aforementioned Right Of Way Contracts.
ADOPTED, SIGNED AND APPROVED this 4th day of March, 2025.
Mario Saucedo, Mayor
ATTEST:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 235 of 1100
2 I:\cmo\Resolutions\8661_-_Caltrans_TCE_Contracts.docx-jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof, held on the 4th day of March 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 236 of 1100
City Council Meeting I. 11.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8667 relating to the City's Community Wildfire Protection Plan (Fire Chief Sessler)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8667 relating to the City's Community Wildfire Protection Plan (CWPP).
RECOMMENDATION:
Staff recommends the City Council adopt Resolution No. 8667 relating to the City of Redlands Community Wildfire Protection Plan, which will help safeguard lives, property, and natural resources while ensuring the city remains eligible for state and federal wildfire prevention grants.
DISCUSSION:
A Community Wildfire Protection Plan (CWPP) serves as a crucial strategic document designed to reduce the risk of wildfire to the Redlands community’s residents, property, and local environment. Its primary purpose is to conduct comprehensive risk assessments, enabling Redlands to identify areas particularly vulnerable to wildfires by evaluating contributing natural and human factors. The CWPP will also outline specific mitigation strategies, such as implementing fuel reduction practices, promoting community education on wildfire prevention, and establishing defensible spaces around homes and businesses. By prioritizing actions, the plan will facilitate the effective allocation of resources and funding to the most critical areas within Redlands, ensuring that efforts are concentrated where they are needed most. Additionally, the CWPP encourages community involvement in wildfire planning and preparedness, creating a sense of shared responsibility among residents of Redlands. It fosters Redlands Regular Meeting of 03-04-2025 237 of 1100
creating a sense of shared responsibility among residents of Redlands. It fosters collaboration among various stakeholders, including local government, residents, and fire agencies, enhancing coordinated efforts for fire prevention and response. By having a CWPP in place, Redlands can also improve its eligibility for federal and state funding programs aimed at wildfire risk reduction.
Ultimately, this organized framework will empower the city to better prepare for potential wildfire events, significantly reducing vulnerability and enhancing community resilience. Overall, the CWPP is an essential tool for promoting safety, sustainability, and effective wildfire management.
ALTERNATIVES:
The City Council may choose not to adopt the City of Redlands Community Wildfire Protection Plan and instead provide staff with alternative guidance.
STRATEGIC PLAN:
Priority B - Public Health & Safety
SUBMITTED BY:
Rich Sessler, Fire Chief
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Bruni Reyes, Management Analyst
Fiscal Impact
Fiscal Year: 2024-2025
Discussion:
There is no fiscal impact in adopting the Community Wildfire Protection Plan as the plan is a strategic planning document rather than a funding commitment.
Any future projects or initiatives stemming from the plan would be subject to separate budgeting approval.
Attachments
CWPP
Redlands Regular Meeting of 03-04-2025 238 of 1100
CWPP
Resolution No. 8667
Redlands Regular Meeting of 03-04-2025 239 of 1100
CITY OF REDLANDS
Community Wildfire Protection Plan
Adoption Date March 4, 2025
Redlands Regular Meeting of 03-04-2025 240 of 1100
[City of Redlands CWPP, 2025] Page i
Signature Page
The following signatories mutually agree on and approve the final contents of this CWPP:
Mario Salcedo
Mayor
City of Redlands
Date
Rich Sessler
Fire Chief
City of Redlands
Date
Shane Littlefield
Unit Chief
CAL FIRE, San Bernardino Unit
Date
Redlands Regular Meeting of 03-04-2025 241 of 1100
[City of Redlands CWPP, 2025] Page ii
Acknowledgments
We would like to express our sincere gratitude to the Community Wildfire Protection Plan Work Group and all stakeholders for sharing their time and expertise throughout the planning process.
Your engagement has played a key role in fostering resilient landscapes, promoting public education, minimizing structural fire risks, and ensuring a safe and effective response to wildfires.
Plan Contact Information
Vincent Anderson, Fire Marshal
City of Redlands Fire Department
909-798-7601
[email protected]
Redlands Regular Meeting of 03-04-2025 242 of 1100
[City of Redlands CWPP, 2025] Page iii
Contents
Signature Page ............................................................................................................................i Acknowledgments.......................................................................................................................ii Plan Contact Information.............................................................................................................ii Contents .................................................................................................................................... iii Figures.......................................................................................................................................vi Tables ........................................................................................................................................vi Acronyms.................................................................................................................................. vii Executive Summary ................................................................................................................... 1 Introduction................................................................................................................................ 2 Goals and Objectives................................................................................................................. 2 Roles and Responsibilities ......................................................................................................... 3 Applicable Plans and Regulations.............................................................................................. 4 Planning Area / Community Information ..................................................................................... 5 Fire Protection Areas.................................................................................................................. 7 Fire Department Service Areas .............................................................................................. 7 Firefighting Resources ........................................................................................................... 7 Responsibility Areas............................................................................................................... 9 Local Responsibility Areas.................................................................................................. 9 State Responsibility Areas & CAL FIRE Units..................................................................... 9 Federal Responsibility Areas .............................................................................................. 9 Wildland-Urban Interface Identification......................................................................................12 Wildland-Urban Interface Background...................................................................................12 City of Redlands CWPP WUI Identification............................................................................13 Assessment of Wildfire Hazard and Wildfire Risk......................................................................14 Wildfire Hazard .....................................................................................................................14 Landscape, Fuels, & Topography Discussion ....................................................................14 Redlands CWPP Fire History Overview.............................................................................15 Wildfire Risk ..........................................................................................................................17 Census Tract 73.07 Overview .........................................................................................17 Census Tract 73.07 Aggregate Wildfire Risk Assessment..................................................18 Census Tract 85.01 Overview .........................................................................................18 Census Tract 85.01 Aggregate Wildfire Risk Assessment..................................................18 Census Tract 85.02 Overview .........................................................................................19 Census Tract 85.02 Aggregate Wildfire Risk Assessment..................................................19 Redlands Regular Meeting of 03-04-2025 243 of 1100
[City of Redlands CWPP, 2025] Page iv
Census Tract 83.01 Overview .........................................................................................19 Census Tract 83.01 Aggregate Wildfire Risk Assessment..................................................20 Census Tract 83.02 Overview .........................................................................................20 Census Tract 83.02 Aggregate Wildfire Risk Assessment..................................................20 Census Tract 84.03 Overview .........................................................................................21 Census Tract 84.03 Aggregate Wildfire Risk Assessment..................................................21 Census Tract 86.02 Overview .........................................................................................21 Census Tract 86.02 Aggregate Wildfire Risk Assessment..................................................22 Action Plan................................................................................................................................24 Landscape Management / Prioritized Hazardous Fuel Reduction Treatments.......................27 Ignitability Measures for Structures & Critical Infrastructure ......................................................30 New Development Requirements..........................................................................................30 California Fire Safe Regulations ........................................................................................30 California WUI Building Code Requirements .....................................................................30 Defensible Space & Fire-Resistant Vegetation Practices...................................................30 Existing Development & Structures .......................................................................................31 Mitigation Features for Existing Structures ........................................................................31 Critical Infrastructure Ignitability Reduction............................................................................33 Redlands Conservancy .....................................................................................................33 Wildfire Response and Suppression Capabilities ......................................................................34 Planning and Decision Support .............................................................................................34 Fire Response Resources.....................................................................................................34 City of Redlands Fire Department .....................................................................................35 California Department of Forestry and Fire Protection (CAL FIRE)....................................36 Wildland Fire Protection Agreement for Redlands .............................................................36 Bureau of Land Management (BLM) .................................................................................38 Evacuation Resources ..........................................................................................................38 Emergency Alert System ...................................................................................................38 Road Systems...................................................................................................................39 Specific Needs Residents & Assisted Living Facilities .......................................................39 Community Emergency Response Team...........................................................................40 Monitoring & Updates................................................................................................................41 Conclusion................................................................................................................................41 Appendices & References.........................................................................................................42 Appendix A: Public Outreach and Engagement.........................................................................42 Public Outreach and Engagement Overview.........................................................................42 Redlands Regular Meeting of 03-04-2025 244 of 1100
[City of Redlands CWPP, 2025] Page v
City of Redlands Disaster Council Presentation ................................................................42 CWPP Draft Distribution to Key Community Stakeholder Groups......................................42 CWPP Draft Posted for Public Input Period.......................................................................42 City of Redlands City Council Adoption Resolution............................................................43 References ...............................................................................................................................43 Redlands Regular Meeting of 03-04-2025 245 of 1100
[City of Redlands CWPP, 2025] Page vi
Figures
Figure 1. Map of the City of Redlands CWPP Planning Area Boundary...................................... 6 Figure 2. Map of the Fire Department service areas within the City of Redlands CWPP Planning Area........................................................................................................................................... 8 Figure 3. Map of the Wildland Fire Responsibility Areas within the City of Redlands CWPP .....10 Figure 4. Map of the CAL FIRE units related to the City of Redlands CWPP Planning Area......11 Figure 5. Map of the identified Wildland Urban Interface within the City of Redlands CWPP Planning Area ...........................................................................................................................13 Figure 6. City of Redlands CWPP Wildfire Hazard Assessment Map ........................................16 Figure 7. City of Redlands CWPP Wildfire Risk Map.................................................................23 Figure 8. Map of the City of Redlands CWPP Fuel Treatment Project Priorities and Locations .29 Figure 9. Defensible Space Distance Infographic......................................................................33 Figure 10. CAL FIRE – City of Redlands Wildland Fire Protection Agreement Map...................37 Tables
Table 1. Members and Organizations of the City of Redlands CWPP Working Group ................ 3 Table 2. Summary of City of Redlands CWPP Planning Area and Community Information......... 5 Table 3. Fire Departments within the City of Redlands CWPP Planning Area............................. 7 Table 4. City of Redlands CWPP Action Plan ............................................................................24 Table 5. City of Redlands CWPP Fuel Treatment Project Priorities, Locations, Size and Methods of Treatment: Right of Way & Private Parcels............................................................................27 Table 6. City of Redlands CWPP Fuel Treatment Project Priorities, Locations, Size and Methods of Treatment: Critical Infrastructure & HVRA.............................................................................28 Redlands Regular Meeting of 03-04-2025 246 of 1100
[City of Redlands CWPP, 2025] Page vii
Acronyms
BIA Bureau of Indian Affairs
BLM Bureau of Land Management
CAL FIRE California Department of Forestry and Fire Protection CWPM Community Wildfire Preparedness and Mitigation (CAL FIRE – OSFM) CWPP Community Wildfire Protection Plan
FAC Fire Adapted Community
FHSZ Fire Hazard Severity Zone
FRA Federal Responsibility Area
FRAP Fire and Resource Assessment Program
FSR Fire Safe Regulations
GIS Geographic Information System
HFRA Healthy Forests Restoration Act
HVRA Highly Valued Resource and Asset
LRA Local Responsibility Area
OSFM Office of the State Fire Marshal
SIZ Structure Ignition Zone
SRA State Responsibility Area
USFS United States Forest Service
VHFHSZ Very High Fire Hazard Severity Zone
WUI Wildland-Urban Interface
Redlands Regular Meeting of 03-04-2025 247 of 1100
[City of Redlands CWPP, 2025] Page 1
Executive Summary
The Redlands Community Wildfire Protection Plan (CWPP) Planning Area, which includes the City of Redlands jurisdiction with neighborhoods of Smiley Heights, Live Oak Canyon, San Timoteo Canyon, as well as the eastern boundary of the City adjacent to the Mentone and Yucaipa. The focus areas of the CWPP are the periphery portions of the City where the majority of Wildland Urban Interface exists and area located in High or Very High Fire Hazard Areas as identified by CAL FIRE and Office of the State Fire Marshal. The topography, vegetation, as well as wind currents of these areas call for a variety of mitigation and preparedness efforts to protect the intermixed structures and critical infrastructure for the hazards associated with wildfire.
The current population of this area is approximately 73,000. The area consists of a primarily of single-family housing areas within the hillsides, as well as along Live Oak Canyon and San Timoteo Canyon area. There are a small number of commercial operations in the area including citrus orchards, ranching, and associated logistics operations. A freight railroad line also runs north-south in the San Timoteo Canyon. Additional critical infrastructure and public services in the CWPP planning area include schools, healthcare facilities, as well as utility services. Outreach to stakeholders input contributions for this CWPP on aspects of structure protection and evacuation included: Redlands Unified School District, Redlands Community Hospital, Southern California Edison, and Southern California Gas Company. A considerable amount of vacant, undeveloped parcels in this area are also owned or managed by special Departments or entities including the San Bernardino Flood Control Department, Inland Empire Resource Conservation Department, as well as the Redlands Conservancy.
Redlands City boundary runs parallel with the San Bernardino County and Riverside County Line.
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Introduction
Community Wildfire Protection Plans (CWPPs) are collaboratively developed plans focused on reducing wildfire risk to identified community values within a defined planning area. They serve as an important vehicle for assessing local wildfire hazard and risk, coordinating wildfire risk reduction activities, and providing a mechanism for project implementation.
Goals and Objectives
The goals of the City of Redlands CWPP, which was collaboratively developed, are:
• Enhance interagency response capability for effective responses to fire incidents within the CWPP Plan area
• Improve wildfire early detection capacities
• Recommend measures to reduce the ignitability of structures throughout the area addressed by the plan
• Identify sustainable strategies for routine vegetation management in public right-of-way adjacent to roadways identified as evacuation and emergency access routes. • Identify opportunities to increase community member enrollment in the emergency alert system.
• Provide a platform for wildfire mitigation that can support the creation of resilient community designations, such as Firewise USA, within the City of Redlands.
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Roles and Responsibilities
The following CWPP Working Group hold primary responsibility for the plan development and implementation.
Table 1. Members and Organizations of the City of Redlands CWPP Working Group CWPP Working Group
Name Organization/Agency Title CWPP Role
Shane Littlefield CAL FIRE / San Bernardino Unit Unit Chief (or Designee)
Provide general guidance
as needed
Review and approve Final
CWPP
Rich Sessler City of Redlands Fire Department Fire Chief (or Designee)
Provide executive
leadership guidance to
ensure CWPP aligns with
strategic objectives
Vince Anderson City of Redlands Fire Department Fire Marshal (or Designee)
Coordinate contents and
formatting of CWPP
Claudia Caceres City of Redlands GIS Division GIS Supervisor (or Designee)
Coordinate Maps and GIS
analysis related to CWPP.
John Harris City of Redlands Municipal Utilities and
Engineering Department (MUED)
Director
(or Designee)
Provide input on MUED
involvement with fire
protection water supply
and permanent roadway
infrastructure aspects of
CWPP.
Rachel Tolber City of Redlands Police Department Chief of Police (or Designee)
Provide input on RPD
involvement with
evacuation aspects of
CWPP.
Tabitha Crocker City of Redlands Facilities and
Community Services Department
(FCS)
Director
(or Designee)
Provide input on FCS
involvement public parcel
and public right of way
vegetation management
aspects of CWPP.
Brian Desatnik City of Redlands Development
Services Department (DSD)
Director
(or Designee)
Provide input on DSD
involvement with
Planning, Zoning, and
Building Code aspects of
CWPP.
Sherli Leanord Redlands Conservancy Director
(or Designee)
Provide input on
Conservancy involvement
with public parcel and trail
vegetation management
aspects of CWPP.
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Applicable Plans and Regulations
The City of Redlands operates a wide range of plans and regulations that promote community wildfire preparedness. The following table summarizes the most applicable documents.
CWPP Plans and Regulations
Document Summary Additional Notes
City of Redlands
General Plan
The City’s General Plan is a policy
document, or “blueprint” for future
development, adopted by the City
Council to guide future growth in
Redlands.
2019 Edition of the General Plan is
current as of this CWPP.
Following Sections identify additional
information on public safety and land
use: Sections 4, 6, & 7.
City of Redlands
Local Hazard
Mitigation Plan
LHMPs promote a comprehensive
planning process, requiring an
assessment of local capabilities
against impacts from hazards in
order to identify potential projects
and/or strategies.
2021 Edition of the LHMP is current
as of this CWPP
Section 5.4.1.5 identifies additional
wildfire preparedness resources
City of Redlands WUI
Response Plan
The WUI Response Plan provides
a baseline approach for
coordinating initial fire suppression
efforts in the region’s WUI area.
2024 Edition of all Documents are
current as of this CWPP
City of Redlands
Building, Residential,
and Fire Codes
City of Redlands adopts and
amends statewide California
Building, Fire, Residential and
related codes to promote structure
safety.
2022 Edition of all Documents are
current as of this CWPP
City of Redlands
Health and Safety
Ordinances
City of Redlands Health and
Safety Ordinances establish a
varies of vegetation management
and property maintenance
requirements to promote proactive
mitigation of flammable fuels.
Redlands Municipal Code Chapter
8.08 reflects the property
maintenance program for the City.
Redlands Municipal Code Chapter
8.40 reflects the weed abatement
program for the City.
CAL FIRE San
Bernardino Unit -
Strategic Fire Plan
The Unit Strategic Fire Plan vision
for a natural environment that is
more fire resilient; buildings and
infrastructure that are more fire
resistant; and a society that is
more aware of and responsive to
the benefits and threats of wildfire;
all achieved through local, state,
federal, tribal, and private
partnerships.
2023/2024 Strategic Fire Plan For
The San Bernardino Unit
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Planning Area / Community Information
The following table (Table 2) provides a summary of the City of Redlands CWPP planning area and key community information based on the most current U.S. Census information published in from 2020 to 2023, as well as the City’s current General Plan. A map of the planning area boundary is provided in Figure 1.
Table 2. Summary of City of Redlands CWPP Planning Area and Community Information CWPP Planning Area and Community Information
Topic Summary Additional Notes
Planning Area
Boundaries
The CWPP Planning Area covers
an area of 36.4 square miles, with
36.1 square miles of land and 0.3
square miles, or 0.83%, consisting
of water.
The focus of the CWPP is the
periphery of the City where the
majority of Wildland Urban Interface
areas exist.
Population The city’s population is 73,849,
with a median age of 38 years.
Further population details are
provided in the Risk Assessment.
Land Ownership The City’s residential land use and
housing stock reports a 57.4%
owner occupancy rate.
The focus area of the CWPP consists
of private, public, and special district
parcel ownership.
Fire Environment Approximately 30% of the City of
Redlands is located in a high fire
hazard severity zone. Details on
the fire environment for the CWPP
Planning Area is provide in the
Assessment of Wildfire Hazard ‘7
Wildfire Risk section.
CAL FIRE/Office of the State Fire
Marshal Fire and Resource
Assessment Program identifies Local
Responsibility Areas for cities.
Land Use and
Development Patterns
According to the City of Redlands
General Plan, the breakdown of
Land Use in the Planning Area
includes: Residential (30%);
Vacant (23%); Parks, Recreation,
and Open Space (14%);
Agriculture (7%); Industrial (4%);
Other (4%), Public/Institutional
(3%); and Commercial (3%).
Very limited additional
development is planned for the
CWPP Planning area WUI LRA.
At full build-out by year 2035, the
General Plan suggests that there may
be the following additional types of
development:
-4,703 new residential
Structures
-3.4 million sf of additional
commercial development
-4.4 million sf of
commercial/industrial
Socioeconomic
Characteristics
The per capita income is $45,716,
while the median household
income is $94,473, and the
average household income is
$133,135. Approximately 41.5% of
households earn over $100,000.
Around 40% of residents hold a
bachelor's degree or higher.
Further population details are
provided in the Risk Assessment of
this CWPP.
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Figure 1. Map of the City of Redlands CWPP Planning Area Boundary Redlands Regular Meeting of 03-04-2025 253 of 1100
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Fire Protection Areas
Fire Department Service Areas
Fire protection agencies listed in Table 3 are responsible for providing fire protection within the City of Redlands CWPP planning area. The City of Redlands Fire Department is the primary fire protection agency for the CWPP Planning Area: Mutual Aid and Allied Fire Protection agencies are included for regional awareness.
Table 3. Fire Departments within the City of Redlands CWPP Planning Area Table 3: Fire Protection Agencies in CWPP Planning Area Fire Protection Agency Administrative Authority Description of Geographic Area City of Redlands
Fire Department City of Redlands
Primary Fire Protection agency of the 35
square miles within City of Redlands
jurisdiction, as well as the unincorporated
‘Donut Hole’ area located in the northwest
portion.
City of Loma Linda
Fire Department City of Loma Linda
Primary Fire Protection agency of the 7.7
square miles within City of Loma Linda
jurisdiction. Mutual aid agency to the west
of City of Redlands.
San Bernardino County
Fire Protection District County of San Bernardino
Primary Fire Protection agency of the
19,278 square miles within County
unincorporated areas and contract cities.
Mutual aid agency to the north of City of
Redlands.
CAL FIRE
San Bernardino County Unit
California Department of
Forestry and Fire
Protection
Primary Fire Protection agency of the
33,497 square miles within the San
Bernardino County SRA, Agreement, and
contract cities. Mutual aid agency to the
east and south of City of Redlands.
CAL FIRE
Riverside County Unit
California Department of
Forestry and Fire
Protection
Primary Fire Protection agency of the
7,303 square miles within the Riverside
County SRA, Agreement, and contract
cities. Mutual aid agency to the west
and south of City of Redlands.
Firefighting Resources
The communities contained within the City of Redlands CWPP area boundaries are primarily served by the City of Redlands Fire Department (RFD). Mutual aid occurs frequently with the allied fire protection agencies listed in Table 3. The Wildfire Response and Suppression Capabilities of this CWPP provides additional details, including information on the CAL FIRE Wildland Fire Protection Agreement for City of Redlands.
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Figure 2. Map of the Fire Department service areas within the City of Redlands CWPP Planning Area
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Responsibility Areas
The following wildland fire responsibility areas are within the City of Redlands CWPP planning area which determines the legal and financial responsibility for wildland fire prevention and protection within each of these areas.
Local Responsibility Areas
The majority of the City of Redlands CWPP planning area is located in the Local Responsibility Area within City boundaries.
State Responsibility Areas & CAL FIRE Units
While there are no State Responsibility Areas located in the City of Redlands CWPP Planning Area, the City of Redlands frequently collaborates with regional CAL FIRE Units during emergency response and pre-fire planning. The City of Redlands proximity to the County borders allows for partnership with both the CAL FIRE San Bernardino and Riverside Units: Figure 4 shows theses regional Unit service areas.
The City of Redlands maintains a CAL FIRE Wildland Fire Protection Agreement for the Redlands CWPP Planning Area and includes 5,985 acres. The Wildfire Response and Suppression Capabilities section of this CWPP provides additional details on this Agreement.
Federal Responsibility Areas
There are approximately 5 undeveloped vacant parcels managed by the Federal Bureau of Land Management are located in the City of Redlands CWPP Planning Area. These parcels are landlocked in the Santa Ana River wash, in proximity to the northern portion of Redlands. The City of Redlands collaborates with Bureau of Land Management during emergency responses and planning for this area.
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Figure 3. Map of the Wildland Fire Responsibility Areas within the City of Redlands CWPP Redlands Regular Meeting of 03-04-2025 257 of 1100
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Figure 4. Map of the CAL FIRE units related to the City of Redlands CWPP Planning Area Redlands Regular Meeting of 03-04-2025 258 of 1100
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Wildland-Urban Interface Identification
Wildland-Urban Interface Background
A Wildland-Urban Interface (WUI) refers to areas where human development and wildland fuels overlap or come into close proximity. It encompasses both interface and intermix areas, where interface zones are characterized by housing developments adjacent to or near continuous vegetation, while intermix zones involve scattered structures within a wildland area, where vegetation and fuels often exceed portions with human habitation. This environment enables fires to easily spread between structures and vegetation, raising the risk of wildland fires and potential loss of life and property. In recent decades, human encroachment into wildland ecosystems has expanded the WUI across the country, impacting wildfire management strategies. This growth of the built environment, coupled with factors such as aggressive fire suppression, land use trends, climate change, and pest infestations in vegetation, have motivated communities to refine wildfire mitigation approaches. Strategies such as creating defensible space around homes and implementing home hardening measures can help reduce fire risks in these areas; further detailed in the Ignitability Measures for Structures & Critical Infrastructure section of this CWPP.
Local governments face ongoing challenges in providing safe, affordable housing for both current and future residents. The demand for housing in desirable areas such as southern California and limited vacant space often results in community development peripheral sections of metropolitan regions. Increasingly these vacant areas for possible development are located in the WUI.
Currently, over 46 million homes across 70,000 communities are at risk of wildfires (U.S. Fire Administration, 2021). This trend is particularly concerning, as WUI areas are associated with a heightened risk of damage to life, property, natural resources, and the economy. The 2024 Strategic Fire Plan for California notes a significant rise in structures lost to fire since the early 2000s, compared to the 1990s (CAL FIRE, 2024).
A Community Wildfire Protection Plan provides a framework for community stakeholders to collaborate on defining the local WUI, assessing the area's unique resources, fuels, topography, and climate, and prioritizing fire risk mitigation efforts. According to the Healthy Forests Restoration Act (HFRA), at least 50% of funds allocated for fire mitigation projects must be directed to WUI areas. The policies identified in Applicable Plans and Regulations Section of this CWPP provide guidance for managing WUI-related risks in the Planning Area.
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City of Redlands CWPP WUI Identification
City of Redlands recognizes the CAL FIRE/Office of the State Fire Marshal Fire and Resource Assessment Program identified Local Responsibility Areas within city limits as the WUI area of the CWPP. This identification is required by municipalities per statewide California Government Code Section 51178.
Additionally, Figure 1 identifies the wildland urban intermix in peripheral areas of the community’s layout. The recognized areas are reflected in Figure 5 below. The structural density for the respective census tracts evaluated in the CWPP range from 0.3 to 1.9 structures per acre; additional details are provided in the Wildfire Risk Assessment of this CWPP for each tract.
Figure 5. Map of the identified Wildland Urban Interface within the City of Redlands CWPP Planning Area
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Assessment of Wildfire Hazard and Wildfire Risk
Wildfire Hazard
The City of Redlands CWPP working group used the following process to incorporate a wildfire hazard assessment and associated map into the CWPP planning process.
Landscape, Fuels, & Topography Discussion
The climate, topography, and vegetation in Redlands is conducive to annual wildfire events.
California Department of Forestry and Fire Protection, Fire and Resource Assessment Program (CAL FIRE-FRAP) was established and mandated to map areas of significant fire hazards based on fuels (vegetation), terrain, weather, and other relevant factors. These zones, referred to as Fire Hazard Severity Zones (FHSZ), define the application of various mitigation strategies to reduce risk associated with wildland fires. CDF-FRAP developed data that displays the relative risk to areas of significant population density from wildfire. This data is created by intersecting residential housing unit density with proximate fire threat, to give a relative measure of potential loss of structures and threats to public safety from wildfire. Figure 5 shows the Fire Hazard Severity Zones located in City of Redlands CWPP Planning Area.
Due to a combination of topography, weather, and fuel, and exacerbated by potentially high winds and limited access, the southern portion of the City of Redlands is highly susceptible to wildland fire hazards. The slopes of San Timoteo and Live Oak canyons, the Badlands to the south, and the Crafton Hills to the east are not only difficult for firefighters and their equipment to reach, but the hill’s steepness and configuration can result in the rapid upslope spread of fire. Limited rainfall, low humidity, and seasonal high temperatures continue to contribute to the desiccation of the grasses and chaparral which cover the foothills, providing prime fuel for intense burns. Although some of the canyons are shielded from the direct impact of the powerful, dry Santa Ana winds, their occurrence generally aggravates the fire hazard. In addition, the presence of human activities in or near a wildland area dramatically increases the risk of a major fire due to careless smokers, illegal campfires, and other related risks. As noted above, the canyon areas located at the southwest of the City (and the surrounding areas) are the zones of highest risk.
The area south and east of the city of Redlands is marked by mountains, foothills, and canyons are covered in susceptible vegetation. A large amount of the native vegetation in the Redlands area is commonly called chaparral, it is a dense and scrubby bush that has evolved to persist in a fire-prone habitat. Chaparral plants will eventually age and die; however, they will not be replaced by new growth until a fire rejuvenates the area. Chamise, manzanita and ceanothus are all examples of chaparral which are quite common in the Redlands area.
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Redlands CWPP Fire History Overview
The sections below are a summary of the Fire History for the Redlands CWPP Planning Area.
Additional information and details can be obtained in the City of Redlands Local Hazard Mitigation Plan Section 5.4.1.5.
Reche/Redlands Fires
In 2013, this wind-driven fire originated in Riverside County, in an area known as Reche Canyon.
The fire burned northeast over a period of approximately 2 hours, entering San Bernardino County and threatening residents in the area of San Timoteo Canyon and Pilgrim Road. Redlands was notified by Riverside County that the fire was moving into our county and expected to burn into San Timoteo Canyon. Riverside County requested engines for structure protection along Pilgrim Road in San Timoteo Canyon. The fire was diverted away from these structures because of backfiring operations, air support and hand crews into San Timoteo. Overall, the fire damaged approximately 700 acres by containment. The cause was due to unknown / unidentified activity.
Palmer Fire
The Palmer Fire was a wildfire that ignited on July 6, 2017, in the San Bernardino National Forest in Southern California. The fire was sparked by a vehicle accident on Highway 38, near the town of Mentone, and quickly spread due to dry conditions, high temperatures, and gusty winds. The fire burned through steep and rugged terrain, primarily affecting the forested areas near the San Bernardino Mountains. Within a few days, it grew rapidly, consuming more than 8,000 acres of land and forcing the evacuation of several nearby communities. It also prompted the closure of roads and trails in the area to ensure the safety of both residents and firefighting crews.
Bruder Fire
The Bruder Fire began on October 15, 2019, in Redlands. The fire started in the late afternoon and quickly spread across the dry, brush-filled terrain, fueled by strong winds and hot, dry conditions. It burned approximately 1,000 acres and threatened nearby homes, prompting evacuations for residents in the area. The fire's proximity to developed caused concerns about its rapid spread, but firefighters were able to contain the blaze within a few days. The Bruder Fire was ultimately fully contained by October 19, 2019, with no major injuries or fatalities reported, though it caused significant property and land damage. The fire was believed to have been caused by human activity, but the exact cause was not definitively determined.
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Figure 6. City of Redlands CWPP Wildfire Hazard Assessment Map Redlands Regular Meeting of 03-04-2025 263 of 1100
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Wildfire Risk
The following steps were undertaken to assess the wildfire risk within the City of Redlands CWPP planning process.
1. Areas of the CWPP were identified by Census Tract boundaries for specific assessment.
2. Each Census Tract with a WUI LRA was evaluated by the CWPP Working Group utilizing the criteria and template developed by CAL FIRE.
a. Limitations: It is important to note that the Census Tracts in the central and northern portions of Redlands CWPP Planning area are not identified as having any WUI LRA parcels by the CAL FIRE/Office of the State Fire Marshal FRAP. The following Census Tracts were not included in this initial version of the CWPP and may be included in future versions: Tracts 78.00, 80.01, 80.03, 80.04, 81.00, 82.01, 82.02,
84.02, 84.04, 84.05 & 84.06.
3. Evaluation of Wildfire Risk Factors were further assessed utilizing GIS databases including the U.S. Census Bureau, U.S. Fire Administration Community Wildfire Awareness web-based Application, the Federal Emergency Management Agency (FEMA) National Risk Index platform, as well as U.S. Department of Homeland Security Homeland Infrastructure Foundation-Level Data (HIFLD).
4. The CWPP input and evaluation of the Wildfire Risk Factors were compiled to assess an aggregate risk ranking for each Census Tract.
Census Tract 73.07 Overview
Census Tract 73.07 is located on the southeast portion of Redlands between Barton Road to the north, San Timoteo Canyon Road to the east, as well as the City/County boundary lines to the west and south. The tract has a total population of 4,591, with 2,015 housing units, 7.8% of which are vacant. Structure density in Census Tract 73.07 is 0.3 per acre.
A significant portion, 22.6%, of the housing units are in multi-unit structures with three or more units, and 35.5% of the housing units are renter-occupied. Non-family households account for
25.2% of the total households, and a large proportion of the population (39.5%) is foreign-born.
The area also has relatively low levels of educational attainment, with 5.6% of adults not graduating from high school.
In terms of economic well-being, 9.9% of the population lives below 150% of the poverty level, and only 0.8% of households receive public assistance income. Unemployment among persons aged 16 or older stands at 12.0%, while 1.3% of the population moved from outside the county in the past year. A small percentage of households (5.0%) do not have broadband access, and 1.4% of households experience limited-English proficiency. There is also a relatively low proportion of young children in the area, with only 2.3% of the population under age 5.
Highly valued resources and assets in this census tract include the San Timoteo Landfill Facility.
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Census Tract 73.07 Aggregate Wildfire Risk Assessment
The FEMA National Risk Index identifies Census Tract 73.07 as having a relatively high wildfire risk, with its location in a fire-prone area characterized by vegetation types and terrain that can contribute to fire spread. The tract has a low-density development but is vulnerable to wildfires due to factors such as proximity to natural vegetation, seasonal weather patterns, and its elevation, which may enhance the risk of ignition and rapid fire movement. Additional risk factors include single paved roadways for evacuation and emergency response access for areas such as Refuse and Pilgrim Roads.
Census Tract 85.01 Overview
Census Tract 85.01 is located on the southern portion of Redlands between Highland Avenue to the north, Interstate 10 to the east, Alessandro Drive to the west, and Sunset Drive to the south.
The tract has a population of 3,626 and a total of 1,423 housing units, with 7.7% of these units being vacant. None of the housing units are part of multi-unit structures, and only 5.6% of the housing units are renter-occupied. Structure density in Census Tract 85.02 is 1.1 per acre.
Non-family households make up 18.4% of the total households, while 13.9% of the population is foreign-born. The area also has relatively low levels of educational disadvantage, with only 1.8% of adults not having graduated from high school, and 3.2% of the population lives below 150% of the poverty level.
In terms of economic indicators, 1.1% of households receive public assistance income, and the unemployment rate for individuals aged 16 or older is 2.9%. There are no households with limitedEnglish proficiency, and 4.3% of the population moved from outside the county in the past year.
The percentage of young children under age 5 is 1.7%, and 6.2% of households lack broadband access. The tract shows a generally stable housing and economic environment with minimal overcrowding or other severe housing issues.
Highly valued resources and assets in this census tract area includes Kimberly Elementary School, Redlands Fire Station 262, and a Western Heights Water Company reservoir.
Census Tract 85.01 Aggregate Wildfire Risk Assessment
The FEMA National Risk Index identifies Census Tract 85.01 as a relatively high wildfire risk, primarily due to its proximity to undeveloped areas with natural vegetation, steep terrain, and seasonal weather conditions that can contribute to rapid fire spread. The combination of these environmental factors makes the tract particularly susceptible to wildfires, with elevated risks for both ignition and escalation. This tract is well served by interconnected paved roadways, as well as permanent municipal water system for fire suppression operations. Kimberly Elementary School and Redlands Fire Station 262 locations are a considerable distance from the WUI perimeter with the hillside and canyon areas. Additional risk factors include a need to establish routine vegetation management in public right-of-way adjacent to roadways and ongoing enforcement of vegetation management on parcels, and coordination of fuels management project along California Department of Transportation parcels along Interstate 10.
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Census Tract 85.02 Overview
Census Tract 85.02 is located on the southern portion of Redlands between Sunset Drive Avenue to the north, Interstate 10 to the east, Alessandro Drive to the west, and Live Oak Canyon Road to the south. The tract has a total population of 4,836 and 1,722 housing units: Structure density in Census Tract 85.02 is 0.3 per acre.
The area has a relatively low vacancy rate of 3.7%, with only 1.0% of housing units being part of multi-unit structures containing three or more units. Renter-occupied housing makes up 2.5% of the housing units, and there is no indication of overcrowded housing. Non-family households account for 21.4% of the population, while the foreign-born population comprises 12.3%. A small portion of adults, 3.1%, do not hold a high school diploma, and only 5.5% of the population has income below 150% of the poverty level. Additionally, 0.6% of households receive public assistance income, and 6.9% of adults aged 16 or older are unemployed.
Further demographic data reveals that 0.5% of households in the tract experience limited English proficiency, and 3.2% of the population moved from outside the county within the past year.
Children under 5 represent 0.8% of the population, and 6.0% of households do not have broadband access.
Highly valued resources and assets in this census tract area include Mariposa Elementary School, Herngt ‘Aki’ Nature Preserve, Oakmont Park, a Western Heights Water Company reservoir, and a combined public utility site containing a City of Redlands Water Division reservoir and cellular communications towers.
Census Tract 85.02 Aggregate Wildfire Risk Assessment
The FEMA National Risk Index identifies Census Tract 85.02 as having a very high wildfire risk, primarily due to its proximity to undeveloped areas with natural vegetation, steep terrain, and seasonal dry conditions that heighten the potential for rapid fire spread. The area is vulnerable to wildfires because of the combination of environmental factors such as multiple priorities for the open space of the tract including protected animals and plants and nature preserve conditions.
This tract has low levels of development density and is served by interconnected paved roadways.
Permanent municipal water system for fire suppression operations is limited to the northern portion of the tract; water service for the southern portion is nearly exclusively by onsite wells and similar water supplies. Additional risk factors include a need to establish routine vegetation management in public right-of-way adjacent to roadways and ongoing enforcement of fuel breaks on private nonresponsive vacant parcels adjacent to developed residential areas. The area contains many portions with challenging terrain making access difficult for both emergency vehicles and personnel on foot.
Census Tract 83.01 Overview
Census Tract 83.01 is located in the western portion of Redlands between Barton Road to the north, Olive Avenue/San Mateo Street to the east, and San Timoteo Canyon Road/Fern Avenue to the south. Housing in the area is relatively stable, with no vacant units or crowded housing reported. Structure density in Census Tract 83.01 is 1.7 per acre.
The proportion of renters is 8.7%, and there is a significant presence of non-family households, which comprise 8.3% of the population. However, 14.5% of adults in the area have not completed high school, and 14.8% of the population lives below 150% of the poverty level. Unemployment Redlands Regular Meeting of 03-04-2025 266 of 1100
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stands at 6.2% among individuals aged 16 and older. Public assistance income is virtually nonexistent, with 0% of households receiving such aid.
Additionally, the tract reflects some linguistic and mobility factors. Approximately 5.8% of households speak a language other than English, and 8.6% of the population has moved within the past year. The foreign-born population constitutes 11.8% of the residents. Technology access also poses a challenge, with 8.5% of households lacking broadband internet. Lastly, children under 5 make up a small percentage of the population at 1.5%, indicating a relatively low proportion of very young residents. These characteristics point to a community that is relatively stable but faces certain socioeconomic and technological challenges.
Highly valued resources and assets in this census tract area includes Smiley Elementary and Cope Middle Schools: Both campuses are a considerable distance from the WUI perimeter with the hillside and canyon areas. Redlands Community Hospital is located in this area and maintains a robust emergency preparedness program including plans for shelter in place, evacuation, and similar response actions.
Census Tract 83.01 Aggregate Wildfire Risk Assessment
The FEMA National Risk Index identifies Census Tract 83.01 as having a relatively moderate wildfire risk. This tract is well served by interconnected paved roadways, as well as permanent municipal water system for fire suppression operations. This tract would benefit from establishing routine vegetation management in public right-of-way adjacent to roadways.
Census Tract 83.02 Overview
Census Tract 83.02 is located on the southern portion of Redlands between Cypress Avenue to the north, Center Street to the east, San Timoteo Canyon to the west, and Alessandro Drive to the south. The tract has a population of 2,984 and contains 1,200 housing units, with 9.3% of these units being vacant. A very small percentage, 1.2%, of the housing units are part of multiunit structures, and 13.1% of the housing units are renter-occupied. Non-family households make up 25.6% of the total households, while 12.4% of the population is foreign-born. Additionally, 6.3% of adults have not graduated from high school, and 6.1% of the population lives below 150% of the poverty level. Structure density in Census Tract 83.02 is 1.0 per acre.
Economic conditions show that 2.2% of households receive public assistance income, and the unemployment rate for those aged 16 or older is 4.4%. The tract has a relatively small number of households with limited English proficiency (0%), and 1.7% of people moved to the area from outside the county in the past year. The percentage of children under age 5 is 4.6%, and 3.8% of households do not have broadband access. Additionally, 0.9% of housing units are crowded, reflecting a slightly higher density living situation.
Highly valued resources and assets in this census tract include San Timoteo Nature Sanctuary, Hillside Memorial Park, and a City of Redlands Water Division reservoir.
Census Tract 83.02 Aggregate Wildfire Risk Assessment
The FEMA National Risk Index identifies Census Tract 83.02 as having a relatively high wildfire risk, influenced by its proximity to San Timoteo Canyon, elevated terrain, and dry seasonal conditions that can contribute to rapid fire spread. The area’s landscape, coupled with periodic hot, dry weather, creates an environment where wildfires can ignite and escalate quickly. This tract is well served by interconnected paved roadways, as well as permanent municipal water Redlands Regular Meeting of 03-04-2025 267 of 1100
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system for fire suppression operations. Additional risk factors include a need to establish routine vegetation management in the public right-of-way adjacent to roadways, coordination with fuels management project with special districts respective of protected species, and ongoing enforcement of fuel breaks on private nonresponsive vacant parcels adjacent to developed residential areas.
Census Tract 84.03 Overview
Census Tract 84.03 is located on the western portion of Redlands between Citrus Avenue to the north, Wabash Avenue to the east, Redlands Boulevard to the west, and Interstate 10 to the south.
The tract has a population of 6,295 and 2,536 housing units, with 5.1% of these units being vacant.
Structure density in Census Tract 84.03 is 1.9 per acre.
A small portion of the housing units (1.9%) are in multi-unit structures, and 10.9% of the units are renter-occupied. Non-family households make up 32.5% of the total households, and 7.3% of the population is foreign-born. Educational attainment is relatively high, with only 2.4% of adults not having graduated from high school, and 5.1% of the population lives below 150% of the poverty level.
Economically, 1.0% of households receive public assistance income, and the unemployment rate for those aged 16 or older is 3.5%. The tract has 3.3% of households with limited-English proficiency, and 4.6% of the population moved from outside the county in the past year. The percentage of young children under age 5 is relatively high at 7.9%, and 6.9% of households lack broadband access. Overall, the area shows a diverse population with a mix of housing types and moderate economic challenges.
Highly valued resources and assets in this census tract include Moore Middle School and Redlands High School: Both campuses are a considerable distance from the WUI perimeter with the hillside and canyon areas. Ford Park is also located in this area.
Census Tract 84.03 Aggregate Wildfire Risk Assessment
The FEMA National Risk Index identifies Census Tract 83.02 as having a relatively high wildfire risk, driven by factors such as proximity to undeveloped areas with natural vegetation, elevated terrain, and seasonal dry conditions that can contribute to the rapid spread of fires. The area's landscape, combined with periodic high winds and dry weather, increases the likelihood of wildfires igniting and escalating quickly. This tract is well served by interconnected paved roadways, as well as permanent municipal water system for fire suppression operations.
Additional risk factors include a need to establish routine vegetation management in the public right-of-way adjacent to roadways, ongoing enforcement of fuel breaks on private nonresponsive vacant parcels adjacent to developed residential areas, and coordination of fuels management project along California Department of Transportation parcels along Interstate 10.
Census Tract 86.02 Overview
Census Tract 86.02 is located on the northeast portion of Redlands and unincorporated Mentone area. The portion of related to the CWPP Planning Area is limited to the City of Redlands incorporated area and primarily includes the public right of way along State Highway 38 as along as a number of parcels along this roadway slated for potential future infrastructure projects. The block group is primarily unincorporated, with 99.6% of its housing located in San Bernardino Redlands Regular Meeting of 03-04-2025 268 of 1100
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County, while only 0.4% is within the incorporated area of Redlands. A significant portion of the population living below 150% of the poverty level (44.1%), and a notable share of children under 5 years old (8%). The area has a relatively low vacancy rate (0%) and a sizable portion of housing (21.7%) in multi-unit structures. A significant portion of the population lives in renter-occupied units (44.6%) and there is a moderate rate of crowded housing units (2.3%). Structure density in Census Tract 86.02 is 0.9 per acre
In terms of education and employment, the block group also faces challenges, with 14.8% of adults lacking a high school diploma and 6.3% of the population aged 16 or older unemployed.
There are also non-family households (37.2%) and a small percentage of limited-English households (1.3%). The foreign-born population makes up 11% of the area, and 11.6% of the residents have moved in the past year. Public assistance is minimal, with only 0.8% of households receiving support.
Highly valued resources and assets in this census tract include the City of Redlands Tate Water Treatment Facility.
Census Tract 86.02 Aggregate Wildfire Risk Assessment
The FEMA National Risk Index identifies Census Tract 86.02 as having a Very High wildfire risk, driven by factors such as proximity to undeveloped areas with natural vegetation, elevated terrain, and seasonal dry conditions that can contribute to the rapid spread of fires. The area's landscape, combined with periodic high winds and dry weather, increases the likelihood of wildfires igniting and escalating quickly. This tract is well served by interconnected paved roadways, as well as permanent municipal water system for fire suppression operations. The CWPP Planning Area for this tract is primarily limited to defensible space maintenance around Highly valued resources and assets, as well as periodic vegetation management on public right of way and undeveloped parcels.
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Figure 7. City of Redlands CWPP Wildfire Risk Map
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Action Plan
The following City of Redlands CWPP Action Plan summarizes and integrates the information and findings from the CWPP to provide specific implementing projects, programs, or other mechanisms to help achieve the CWPP goals and objectives. The Action Plan includes specific actions pertaining to:
• Expand regional emergency response capacities to reduce the potential for catastrophic wildfires
• Improve early detection and community notification capacities • Establish sustainable strategy to fuels management projects • Expand community outreach and education initiatives
The City of Redlands CWPP action plan also includes the lead agencies responsible for each action, timeframe for implementation, type of resources needed, and metrics for tracking progress and outcomes.
Table 4. City of Redlands CWPP Action Plan
CWPP Action Plan
Action Lead(s) Priority Timeframe Resources
Required
Metric for
Success
Notes
GOAL 1: Expand regional emergency response capacities to reduce the potential for catastrophic wildfires Objective 1.1: Enhance interagency response capability for effective responses to fire incidents within in the CWPP Plan area
1. Develop an
interagency WUI
Response Plan
RFD
Operations
Division
High March 2025 -Coordination
meeting the
Cooperators
-Field surveys
-Final report
-WUI Response
Plan Finalized
-Distributed to
collaborators
Completed
ahead of
timeframe
objective:
Sept. 2024
2. Upload
Interagency WUI
Response plan to
Cal OES Platform
RFD
Operations or
Emergency
Management
Division (EM)
Medium June 2025 -Access and
Training on Cal
OES Next
Generation
SCOUT Platform
-WUI Response
Plan Uploaded
to Cal OES NG
SCOUT
Platform
3. Maintain Wildfire
Fire Protection
Agreement with
CAL FIRE
RFD
Administration
Division
High Annual
Renewal
-Annual funding,
with anticipated
increasing cost
-Maintain
agreement for
foreseeable
future
GOAL 2: Improve early detection and community notification capacities Objective 2.1:
1. Establish an
AlertCalifornia
detection unit for
Live Oak Canyon
RFD
Community
Risk Division
(CRR)
High December
2025
-Contract &
Equipment
procurement with
AlertCalifornia
Network.
-Site Coordination
with stakeholders.
-Unit installed &
operational
-RFD Personnel
access to alerts
and camera
network.
Completed
ahead of
timeframe
objective:
Nov. 2024
2. Replace and
upgrade City’s
RFD EM
Division
High July 2025 -Technical
account
-Upgraded
Emergency
Completed
ahead of
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CWPP Action Plan
Action Lead(s) Priority Timeframe Resources
Required
Metric for
Success
Notes
current emergency
alert system
conversation
aspects
-Training and
rollout of new
system
Alert System
operational
timeframe
objective:
Nov. 2023
3. Explore mass area
notification
systems such as
outdoor speakers
and similar
technology
RFD CRR &
EM Division
Medium Jan. 2026 -Identify 1ualified
vendor for
Feasibility study
-Capital and
sustainable
funding sources
identified within
RFP Process
GOAL 3: Establish sustainable approaches to fuels management projects Objective 3.1: Implement capability that is effective in responding to expected fire incidents
4. Create
partnerships with
CA Conservation
Corp and similar
public sector
resources
RFD CRR
Division &
Redlands
Facilites and
Community
Services Dept.
(FCS)
Medium April 2025 -Legal Review of
Agreements
-Logistics
coordination for
project
identification
-City staff onsite
liaisons for
projects
-Establish
agreements
-Complete 5
fuels
management
projects
annually
Completed
ahead of
timeframe
objective:
Oct. 2024
5. Create
Partnerships with
non-profit NGO
groups such as
Team Rubicon
RFD CRR
Division &
Redlands FCS
Dept.
Medium March 2025 -Coordination with
private parcel
groups
-Logistics
coordination for
project
identification
-City staff onsite
liaisons for
projects
-Establish
agreements
-Complete 1
fuels
management
project annually
6. Increase resources
for fuels
management and
abatement projects
RFD
Administration
Division &
Redlands FCS
Dept.
High July 2026 -Increase RFD
CRR Division
contracts budget
account
-Increase
Redlands FCS
Dept. Trees and
abatements
accounts
-Explore grant
opportunities
-Increase
respective
budget
accounts
-Identify
sustainable
approach for
routine
maintenance
and fuels
management of
public right of
way
7. Coordinate
Community
Chipper Events
RFD CRR
Division &
Redlands FCS
Dept.
Medium May 2025 -Community
outreach via
social media,
press release and
similar networks
-Complete 2
Chipper Day
Events annually
Completed
ahead of
timeframe
objective:
July 2024
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CWPP Action Plan
Action Lead(s) Priority Timeframe Resources
Required
Metric for
Success
Notes
-Logistics
coordination for
project
identification
-City staff onsite
liaisons for
projects
GOAL 4: Expand community outreach and education initiatives Objective 4.1:
8. Distribute WUI
Retrofit safety
feature letters with
Building Permits
RFD CRR
Division
Medium July 2025 -Create template
for retrofit safety
letter based on
CAL FIRE Low
Cost Retrofit List
-Distribute
retrofit safety
educational
letter for all
building permits
of alterations &
remodels in the
LRA WUI.
Completed
ahead of
timeframe
objective:
Jan. 2025
9. Coordinate
Outreach Event
collaborations with
non-profit NGO
organizations such
Red Cross
RFD CRR &
EM Division
Low April 2025 -Conduct outreach
to nonprofit NGO
groups
-Logistics
coordination for
outreach events
-City staff onsite
liaisons for events
-Complete 1
Outreach Event
annually
Completed
ahead of
timeframe
objective:
June 2024
10. Spring Season
community wildfire
preparedness
postcards
RFD CRR
Division
Medium March 2025 -Create engaging
template for
postcards
-Mail to all parcels
in the WUI LRA
-Mail postcard
to all parcels
owners in the
WUI LRA
Completed
ahead of
timeframe
objective:
March 2025
11. Support creation of
Firewise USA
Communities
RFD CRR &
EM Division
Medium June 2025 -Training and
familiarity CAL
FIRE & NFPA
Firewise USA
application to
approval workflow
-Host Firewise
USA materials
on City website
-Serve as
liaison with
communities
and CAL FIRE
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Landscape Management / Prioritized Hazardous Fuel Reduction Treatments The following areas within the City of Redlands CWPP planning area have been identified and prioritized for hazardous fuel reduction treatments (Table 5; Table 6; Figure 8).
Table 5. City of Redlands CWPP Fuel Treatment Project Priorities, Locations, Size and Methods of Treatment: Right of Way & Private Parcels
Fuel Treatment Projects and Priorities – Right of Way & Private Parcels Priority Name Location Size Method(s)
1 S Sunset Drive
Public Right of Way
Sunset Drive between
Alessandro Road &
Vinton Way
2 Miles Manual Thinning & Tree
Limbing
2 Alessandro Road
Public Right of Way
Alessandro Road
between Crescent
Avenue & Carob Street
0.5 Mile Manual Thinning & Tree
Limbing
3 Garden Street
Public Right of Way
Garden Street between
Halsey Street and
Rossmont Drive
1 Mile Manual Thinning & Tree
Limbing
4 Alessandro Rd/Sunset Dr
Perimeter Fuel Break
Vacant parcels east of
Alessandro Road & south
of Sunset Drive
30 Acres Manual & Mechanical
Thinning
5 Mistretta Canyon Parcels
Perimeter Fuel Break
Vacant parcels east of
South Lane & south of
Highview Drive
15 Acres Manual & Mechanical
Thinning
6 I-10/Wabash –
Crystal Springs Parcel
East of Wabash Avenue
& south of I-10
9 Acres Manual & Mechanical
Thinning
7 Alessandro Road
Public Right of Way
Alessandro Road
between Sunset Drive
and Deer Trail Drive
0.5 Mile Manual Thinning & Tree
Limbing
8 Wabash Avenue
Right of Way
Wabash Ave. Between I10 & Sunset Drive7 Acres Manual Thinning 9 Live Oak Canyon Road
Public Right of Way
30915 to 32032 Live Oak
Canyon Rd
2 Miles Manual Thinning
10 Edgemont/Fairmont Right
of Way & Fuel Break
Edgemont & Fairmont
Drives between
12 Acres Manual & Mechanical
Thinning, Tree Limbing
11 Boyscout Road
Right of Way
Boyscout Road / San
Timoteo Canyon roadway
1 Mile Manual & Mechanical
Thinning
12 Pilgrim Road
Right of Way
Pilgrim Road / San
Timoteo Canyon roadway
.05 Mile Manual & Mechanical
Thinning
13 Terracina Recovery LLC
Parcels Perimeter Fuel
Break
Vacant parcels north of
Reservoir Road & south
of Camelot Drive
7 Acres Manual & Mechanical
Thinning
14 Elder Road
Public Right of Way
Elder Road between
Canyon Road and Sunset
Drive
0.75 Mile Manual Thinning & Tree
Limbing
15 Redlands Boulevard
Public Right of Way
Redlands Boulevard
between Highland
Boulevard and Ford
Street
0.5 Miles Manual Thinning & Tree
Limbing
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Table 6. City of Redlands CWPP Fuel Treatment Project Priorities, Locations, Size and Methods of Treatment:
Critical Infrastructure & HVRA
Fuel Treatment Projects and Priorities – Critical Infrastructure & HVRA Priority Name Location Size Method(s)
1 City of Redlands
Water Tank Reservoir
13212 Helen Court 10 Acres Manual Thinning –
possible site for animal
grazing
2 Tate Water Plant 3050 Mill Creek Rod 2 Acres Manual & Mechanical Thinning
3 Hinckley Water Plant 1604 Crafton Avenue 2 Acres Manual & Mechanical Thinning
4 Western Heights
Water Tank Reservoir
31721 Highview Drive 1 Acre Manual Thinning
5 Western Heights
Water Tank Reservoir
301 Kelisa Circle 3 Acres Manual Thinning
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Figure 8. Map of the City of Redlands CWPP Fuel Treatment Project Priorities and Locations Redlands Regular Meeting of 03-04-2025 276 of 1100
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Ignitability Measures for Structures & Critical Infrastructure New Development Requirements
California Fire Safe Regulations
California Fire Safe Regulations are published by the California Board of Forestry and Fire Protection. These safety parameters are codified in California Code of Regulations Title 14 outlines fire safety requirements and wildfire defense measures for areas designated as State Responsibility Areas (SRAs), focusing on minimizing fire hazards and protecting communities. It includes provisions for defensible space, vegetation management, and requirements for fireresistant building materials to reduce the risk and impact of wildfires in these high-risk areas.
While the Fire Safety Regulations of Title 14 are exclusive to SRA jurisdiction, the City of Redlands CWPP includes this reference as a best practice resource for reducing structural ignitability in the LRA.
California WUI Building Code Requirements
The City of Redlands Municipal Code Title 15 adopts and amends the California Building and Residential Codes, based on the model International Building Code and others (e.g., California Electrical Code) by reference. Structural fire protection standards are addressed in the building codes and address structural hardening requirements for buildings located within a High Fire Hazard Area as defined by CAL FIRE/Office of the State Fire Marshal and consistent with Chapter 7A of the California Building Code. Structural hardening requirements address roofing, exterior coverings, decking materials, windows and doors, eaves, and vents, among others. The intent of these requirements is to minimize the potential for structural ignition through radiant or convective heat exposure or ember intrusion.
Defensible Space & Fire-Resistant Vegetation Practices
California Fire Code Chapter 49 mandates that new developments in Wildland-Urban Interface (WUI) areas establish wildfire safety measures, including the creation of defensible space around structures. Developers must produce a Fire Protection Plan to document strategies mitigating wildfire risks through a variety of measures. This includes ensuring defensible space by maintaining a minimum 30-foot buffer zone around buildings, consisting of defensible zones designed to slow the spread of fire. Vegetation must be properly managed and fire-resistant construction materials consistent with California Building Code Chapter 7A or California Residential Code Section 337. Additionally, fire access roads, water supply, and firefighting infrastructure must meet specific standards to ensure effective emergency response and evacuation. These requirements aim to reduce the risk to life and property in fire-prone areas.
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Existing Development & Structures
Mitigation Features for Existing Structures
Two of the most important wildfire mitigation features are vegetation management and home hardening structures with exterior wildfire defense features. It is important to note, like many WUI LRA regions across the California, the parcel layouts and Building Code requirements at the time of original development for the CWPP Planning area did not require these mitigation features highlighted below. Similarly, there are very limited, if any, thresholds that require parcels to retroactively install these mitigations. The Redlands CWPP acknowledges these factors and emphasizes a proactive, voluntary compliance approach for existing parcels.
The sections below are a summary of mitigation and preparedness features reflected on the CAL FIRE Ready for Wildfire Website. Additional information and details can be obtained at https://readyforwildfire.org/. Zones described below are based on the infographic examine in Figure 9.
Defensible Space and Vegetation Management
Zone 0 – Ember Resistant Zone
Zone 0 is crucial for wildfire defense and preventing fires from spreading to structures. To enhance protection, replace combustible mulch with gravel, pavers, or concrete. Dead weeds, grass, and debris should be cleared regularly, and roofs, gutters, and outdoor areas should be checked for fire hazards. Branches should be kept at least 10 feet away from chimneys and stovepipes, and combustible items like furniture and planters should be minimized on decks.
Firewood and lumber should be moved to Zone 2 for safety, and combustible fencing and gates should be replaced with fire-resistant materials. Garbage and recycling containers should be shifted to a safer area outside this zone, and boats, RVs, and vehicles should be relocated to reduce fire risks.
Zone 1 – Lean, Clean, and Green Zone
Zone 1 extends 30 feet from buildings, structures, decks, or to the property line, whichever is closer. In this zone, all dead plants, grass, and weeds should be cleared, and dead leaves and pine needles must be removed from the yard, roof, and gutters. Overhanging branches should be trimmed to maintain a 10-foot distance from chimneys, and trees should be regularly trimmed to keep a 10-foot gap between them. Wood piles should be moved to Zone 2, and flammable plants and shrubs near windows should be pruned.
To further reduce fire risk, flammable vegetation and items must be cleared from under decks, balconies, and stairs. Adequate space should be maintained between trees, shrubs, and combustible items like patio furniture and wood piles.
Zone 2 – Reduce Fuel Zone
Zone 2 extends from 30 to 100 feet away from buildings, structures, decks, and other features, or to the property line if it’s closer. To reduce fire risk in this zone, annual grass should be trimmed to a maximum height of 4 inches. Shrubs and trees should be spaced out horizontally, and there must be adequate vertical spacing between grass, shrubs, and trees to prevent the spread of fire.
Fallen leaves, needles, and small branches should be cleared, though up to 3 inches can remain.
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Keep wood piles must at least 10 feet away from any surrounding vegetation, down to the soil.
Additionally, outbuildings and LPG tanks should have a 10-foot clearance to bare soil, with no flammable vegetation within another 10 feet around them to minimize fire risk.
Exterior Structure Home Hardening Wildfire Mitigation Features Roof & Gutter Features
• When replacing roofs opt for a Class A fire-rated material to enhance fire resistance. • Seal any gaps between roof covering and sheathing using non-combustible materials, such as bird stops.
• Add non-combustible covers to gutters to prevent the build-up of leaves and debris.
Chimney, Stovepipe and Attic Vent Features
• Install a non-combustible, corrosion-resistant metal mesh screen (spark arrestor) over chimney and stovepipe outlets, with openings between 3/8-inch to 1/2-inch. • Use ember- and flame-resistant vents. Consult with the Redlands Building and Safety Division and hire a licensed contractor, as these modifications may affect airflow. • Seal any gaps larger than 1/8-inch around exposed rafters and blocking to prevent ember infiltration into the attic or other enclosed spaces.
• Check the exterior siding for dry rot, gaps, cracks, or warping. Seal gaps greater than 1/8- inch in the siding and replace any damaged boards, including those with dry rot.
Door and Window Features
• Apply weather stripping to gaps larger than 1/8-inch between garage doors and their frames to prevent ember intrusion, ensuring the weather stripping meets UL Standard 10C.
• When replacing windows, choose multi-paned windows with at least one pane of tempered glass.
• Protect operable skylights by covering them with a non-combustible metal mesh screen with openings no larger than 1/8-inch.
Deck and Siding Features
• When updating sidings or decks, use materials that are non-combustible, ignitionresistant, or compliant with fire-resistant standards. • Apply a minimum 6-inch metal flashing vertically on the exterior wall where the deck meets the wall to protect combustible siding materials.
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Figure 9. Defensible Space Distance Infographic (Image credit: https://readyforwildfire.org/prepare-forwildfire/defensible-space/) Critical Infrastructure Ignitability Reduction
The majority of critical infrastructure located within the City of Redlands CWPP Planning area WUI portion is constructed of noncombustible materials. This includes aboveground water supply reservoir tanks, high voltage power transmission lines, and cellular communication tower sites.
Future critical infrastructure projects will be required to incorporate exterior wildfire mitigation features per the current California Building Code, or equivalent design standards.
Redlands Conservancy
The Redlands Conservancy plays an integral role in land stewardship for the San Timoteo Nature Sanctuary and Herngt ‘Aki’ Preserve. These areas offer diverse ecosystems, including riparian, grassland, and chaparral habitats. It supports local wildlife while providing recreational opportunities through two historic trails, the Cocomaricopa and Carriage Trails. The Conservancy actively works on wildfire preparedness, including fuel load reduction and vegetation management, notably by addressing non-native plant species. Additionally, trail maintenance is Redlands Regular Meeting of 03-04-2025 280 of 1100
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crucial, with ongoing restoration and improvements such as signage, benches, and regular volunteer-driven trail care to ensure safe, sustainable use for hiking, biking, and horseback riding.
Wildfire Response and Suppression Capabilities
An assessment of the wildfire response and suppression capabilities within the City of Redlands CWPP was undertaken to evaluate whether the current resources, organization, and strategies are appropriate for the expected wildfire impingements, and if not, what requires improvement.
The following was evaluated:
• Pre-Fire Planning and Decision Capacities
• Fire Response Resources and Capacities
• Evacuation Resources and Capacities
From this evaluation the following has been determined:
• The Pre-Fire Planning & Decision Capacities meet the needs for CWPP Planning Area. • Fire Response Resources and Capacities are robust for the CWPP Planning Area. • Current Evacuation Resources and Capacities provide a solid foundation for further efforts including routine vegetation management in the public right-of-way adjacent to roadways, with priority for those that serve as evacuation corridors.
Planning and Decision Support
In 2023 and 2024, the Redlands Fire Department participated in the creation of the regional San Timoteo Canyon area Wildfire Urban Interface Fire Operations Plan. This customized WUI Fire Operations Plan addresses a broad range of factors including the fire history, predominant vegetation type, access and related aspects to develop a coordinated approach fire responses in the area. Plan development included tabletop meetings, tour of the area including Smiley Blvd, Boyscout Rd, identified safety zones, temporary refuge areas, and staging areas. This input and additional evaluation was conducted by the consultant firm Rohde & Associates coordinated through a grant opportunity from San Bernardino County Fire Protection District.
This was a significant effort and is a great step towards planning and response commonality within the County and the City of Redlands CWPP area.
Fire Response Resources
California is home to a range of federal, state, and local fire protection agencies that work closely together through mutual aid agreements and collaborative efforts. Key organizations like the California Wildfire Coordinating Group, the Northern and Southern California Geographic Area Coordination Centers (GACCs), and FIRESCOPE play a central role in coordinating these efforts.
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Agencies such as California Emergency Management, CAL FIRE, and the US Forest Service (USFS) provide a robust wildfire response capacity, ready to be deployed across the state. This network is often considered one of the most robust wildfire suppression systems in the country.
Local Response
The communities contained within the City of Redlands CWPP area boundaries are primarily served by the City of Redlands Fire Department (RFD).
City of Redlands Fire Department
The City of Redlands Fire Department (RFD) has grown from a volunteer organization founded in 1888 to a full-service, all-hazard organization with approximately 50-square-mile service area.
RFD’s mission is to provide a safe, professional and courteous team that strives to exceed the expectations of the community and our organization. This mission requires our members to be part of a capable, aggressive, all-risk fire department that is focused on “Preserving the Past and Protecting the Future” of those we serve.
The Department is structured into several key functions:
• Fire Administration - Fire Administration Division provides general department oversight, monitors effectiveness of current programs, determines future needs of the department, and develops plans of action to achieve departmental goals. Fire Administration provides support to all Fire Department divisions, as well as four separate fire stations throughout the city. This Division consists of the Fire Chief, Deputy Fire Chief of Operations, an Administrative Battalion Chief, a Management Analyst, and two Senior Administrative Assistants.
• Fire Suppression - The Fire Suppression Division, under the leadership of the Deputy Chief, is supported by the Administrative Battalion Chief. With 57 dedicated personnel responsible for frontline operational duties, the department operates four 3-person engines, a 4-person ladder truck, a 2-person paramedic squad, and one Battalion Chief per 24-hour shift.
• Community Risk Reduction – The Community Risk Reduction (CRR) Division operates under the direction of the Fire Chief and consists of the Fire Marshal, one Deputy Fire Marshal, two Fire Prevention Inspectors, and one Administrative Assistant II. Operating under the guidelines of the California Fire Code (CFC) as adopted by the State of California and the City of Redlands, the Community Risk Reduction Division provides an all-hazards approach to life and fire safety, safeguarding the community from fire and other hazards through education, engineering, enforcement, evaluation, and analysis. The CRR Division oversees the weed abatement program and fuels management projects. • Emergency Medical Services – The Emergency Medical Services Division is overseen by the Deputy Chief and consists of an Emergency Medical Service Coordinator. The EMS Coordinator ensures compliance with federal, state, and county procedures and protocol as well as keeps pace with increased demands for service. This program is responsible for ensuring the delivery of high-level advanced life support pre-hospital care by welltrained personnel, as well as meeting the education and delivery standards required by the State of California to ensure this level of service. The highly trained Paramedics functions as an extension of the emergency room doctor and with his/her regulatory Redlands Regular Meeting of 03-04-2025 282 of 1100
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control can administer the necessary medical treatment to stabilize the patient before transport to the hospital. Paramedics presently respond from all fire stations. • Emergency Management - The Emergency Management Division utilizes planning, training, and exercises to continually develop and sustain the City’s mitigation, preparedness, response, and recovery capabilities. These capabilities minimize the loss of life and property and protect the environment from emergencies and significant disruptions. The Emergency Operations Division works with the city departments, other local municipalities, and an array of community-based organizations to ensure that the city and its residents have the resources and information they need to prepare, respond and recover from emergencies, disasters, and significant events.
RFD is responsible for initial attack and suppression of all fires within the City of Redlands, which is designated as a Local Responsibility Area (LRA). An LRA is a region where the local government is responsible for fire response. RFD has four fire stations throughout the city (Figure 2). The need for two additional fire stations to continue to provide high levels of service and coverage as the City continues to grow in density as well as peripheral development has been identified and in the fire station master plan and City’s capital improvement project priorities.
State Response & Wildland Fire Protection Agreement for Redlands California Department of Forestry and Fire Protection (CAL FIRE) CAL FIRE is responsible for the fire protection and stewardship of over 31 million acres of California's privately-owned wildlands, known as the “State Responsibility Area” (SRA). While there are no SRA portions in the City of Redlands CWPP Area, adjacent areas to jurisdictional boundaries are classified as SRA.
Wildland Fire Protection Agreement for Redlands
With its vast size and population, California requires a coordinated effort from multiple agencies to effectively respond to emergencies such as wildland and structure fires, floods, earthquakes, hazardous material spills, and medical aids. That is why the CAL FIRE Cooperative Fire Protection Program plays a crucial role in bringing state, federal, and local agencies together through contracts and agreements.
These agreements allow CAL FIRE to be the lead agency in providing fire, rescue, dispatch, and paramedic services to cities and towns in California that are not designated as state responsibility.
This unified command relationship ensures that all resources are utilized to the fullest potential during emergencies, leading to greater success in response efforts. The CAL FIRE Cooperative Fire Protection Program staff are dedicated to coordinating these agreements and contracts, ensuring that emergency response in California is carried out smoothly and effectively.
For over two decades the City of Redlands and CAL FIRE have operated a Wildland Fire Protection Agreement for areas within the City’s CWPP Planning Area to augment existing city fire department resources specifically for wildland fire fighting services. The Wildland Fire Protection Agreement for the Redlands CWPP Planning Area includes 5,985 acres.
A map of the Wildland Fire Protection Agreement area is included in Figure 10.
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Figure 10. CAL FIRE – City of Redlands Wildland Fire Protection Agreement Map [Placeholder: GIS is Finalizing the Map to match with identified project areas] Redlands Regular Meeting of 03-04-2025 284 of 1100
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Federal Response
Bureau of Land Management (BLM)
The Bureau of Land Management (BLM) provides wildfire response and management for over 245 million acres of public lands. These lands are considered Federal Responsibility Areas (FRAs), which are regions where the federal government is responsible for fire response. On BLM land, the BLM has the responsibility for initial attack (initial response). The BLM maintains mutual aid agreements with CAL FIRE, the County of San Bernardino, and the local response agencies.
Under the agreements, agency personnel may respond to incidents outside their agency boundaries.
There are approximately 5 undeveloped vacant parcels managed by the Bureau of Land Management are located in the City of Redlands CWPP Planning Area. These parcels are landlocked in the Santa Ana River wash, in proximity to the northern portion of Redlands. The City of Redlands collaborates with Bureau of Land Management during emergency responses and planning for this area.
Mutual Aid
The wildland fire community is well known for its development of mutual aid agreements at the federal, state, and local levels. Such automatic aid agreements allow for closest forces to respond to an incident as quickly as possible regardless of jurisdiction. Such agreements may also describe how reimbursement will be conducted; state resources responding to wildfires on federal land may have their associated costs reimbursed by the responsible federal agency, and the reverse is true for federal resources suppressing a wildfire on state land.
Evacuation Resources
Effective evacuations are accomplished by timely notifications and orderly relocation of community members.
Emergency Alert System
The City of Redlands' emergency alert system provides residents with crucial, real-time information during emergencies, such as wildfires, floods, or other natural disasters. By signing up, individuals can receive customized alerts directly to their preferred communication channels— such as text messages, emails, or phone calls—ensuring that they stay informed about potential threats in their area. This system allows for timely notifications regarding evacuation orders, road closures, shelter locations, and other critical updates, helping residents make informed decisions and take appropriate actions to protect themselves and their families during emergencies.
The emergency alert system also offers the flexibility to choose how and when alerts are received, increasing accessibility and personalizing the experience for each user. This service ensures that both individuals with disabilities and those living in remote areas can receive emergency updates tailored to their specific needs. By registering, residents not only enhance their own safety but also contribute to the overall efficiency of the city's emergency response efforts, as local authorities can more effectively communicate with the public and provide guidance during crisis situations. The City’s emergency alert system has integrated communications with the San Bernardino County Emergency Alert System.
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The current emergency alert system is hosted on the Smart911 platform was an action item identified in the early stages of this CWPP development: It was implemented ahead of timeframe objective in November 2023. The Redlands Fire Department strives to mail parcel representatives registration information for the emergency alert system annually in the spring, as well as ongoing community relation opportunities at public events.
Road Systems
The roadways of the Redlands CWPP Planning area are key features of the wildfire evacuation routes for the region. Primary evacuation corridors include the following: Live Oak Canyon Road, San Timoteo Canyon Road, Beaumont Avenue, Allesandro Road, Garden/Cajon Street, Ford Road, Reservoir Road, Wabash Avenue, Alta Vista Drive, Outer Highway 10 and the Sunset Drive loop. Secondary evacuation corridors include: Terracina Boulevard, Cypress Avenue, Crescent Avenue, Center Street, Interstate 10, Barton Road, Highland Avenue.
These roads connect the city to key highways like Interstate 10, which facilitates rapid evacuations to safer locations. The road network is designed to handle increased traffic flow during emergencies, with several secondary routes and local streets offering alternative paths, although congestion can be a concern during large-scale evacuations.
One of the key action items identified in the CWPP is the need to establish routine vegetation management in the public right-of-way adjacent to roadways, with priority for those that serve as evacuation corridors.
Specific Needs Residents & Assisted Living Facilities
Each member of our community may have unique needs during emergency conditions and the CWPP strives to provide as much preparedness resources as possible.
Southern California Edison Critical Care Backup Battery Program Southern California Edison’s (SCE) Critical Care Backup Battery Program is designed to support customers who depend on electrical-powered medical equipment for their health and well-being. This program provides eligible customers with a backup battery to ensure they can continue using essential medical devices during power outages. The program aims to give peace of mind by offering a reliable power source for a limited time, especially during unexpected disruptions in service. Customers who qualify for the program, such as those using life-support equipment or other critical medical devices, are provided with a backup battery that is sized to meet their specific needs.
To be eligible for the Critical Care Backup Battery Program, customers must be registered with SCE’s Medical Baseline Program and meet the criteria outlined for critical care needs. The backup batteries provided are not intended to supply long-term power during extended outages, but they can be used to power essential medical devices for several hours, depending on the equipment’s power needs. The program is an important resource for vulnerable individuals, ensuring they have an extra layer of protection and support during emergencies or planned power outages.
Customers interested in the program can apply through SCE’s website or customer service phone center at 1-800-736-4777.
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Assisted Living Facilities Preparedness
It is essential for residential care and facility management to regularly review and update the Facility Emergency Disaster Plan (California Department of Social Service Community Care Licensing Form 610D/E) to ensure the safety of clients and staff during an emergency. Key components of this plan include ensuring that all staff are thoroughly familiar with the total facility evacuation procedures and are prepared to act quickly in the event of an emergency. Additionally, arrangements should be verified for providing sufficient vehicle evacuation of all clients and staff.
The plan must also identify multiple vehicle routes out of the community to account for potential obstructions, ensuring smooth and efficient evacuations even if some routes become blocked.
As part of disaster preparedness, signing up for emergency alert systems is a crucial step in keeping staff and residents informed. Facility managers should register for both the City of Redlands and San Bernardino County Emergency Alert Systems, ensuring they receive real-time updates on emergencies. It is recommended that at least one staff member from each shift be subscribed to these systems to guarantee round-the-clock awareness. Furthermore, for residences in Wildfire Hazard Severity Zones, it is highly encouraged to install low-cost retrofit protection features and maintain defensible space around structures: Further information reflected in the Ignitability Measures for Structures & Critical Infrastructure section of this CWPP.
The Redlands Fire Department strives to mail Assisted Living Facilities information for the emergency alert system registration, evacuation preparedness, and home hardening information annually in the spring.
Community Emergency Response Team
The Community Emergency Response Team (CERT) program in Redlands is a volunteer-based initiative that trains local residents to assist in disaster situations and support emergency response efforts. The program is designed to prepare individuals to respond effectively in the aftermath of natural disasters, such as earthquakes, wildfires, or other emergencies, when professional responders may be delayed or overwhelmed. CERT members receive hands-on training in areas such as first aid, search and rescue, fire safety, and disaster preparedness, which enables them to provide vital assistance to their community during times of need.
In addition to training, the CERT program fosters a sense of community and encourages neighbors to help each other during emergencies. The City of Redlands provides various resources and opportunities for residents to get involved in CERT, including volunteer positions and participation in ongoing disaster response drills. Through this program, participants not only learn essential skills but also become an integral part of their community’s emergency preparedness efforts. CERT members play a crucial role in enhancing local resilience, ensuring that residents are equipped to respond to disasters and assist with recovery efforts.
The CERT Team plays an integral role during the evacuation stage by staffing evacuation and relocation centers.
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Monitoring & Updates
Redlands Fire Department Community Risk Reduction and Emergency Management Divisions will be leads for monitoring progress of this CWPP. Updates for this CWPP are anticipated at 5- year intervals, with the next occurring in 2030.
It is encouraged to collaboratively develop updates to the City’s CWPP and LHMP.
Conclusion
In conclusion, the City of Redlands Community Wildfire Protection Plan plays a crucial role in enhancing the safety and resilience of the community in the face of increasing wildfire risks. By focusing on wildfire prevention, mitigation, and preparedness, the CWPP provides a strategic framework for reducing the impact of wildfires on residents, businesses, and natural resources.
The plan emphasizes the importance of collaboration between local government agencies, emergency responders, and residents to implement proactive measures, such as defensible space creation, vegetation management, and public education. These efforts are essential to minimize fire hazards and protect lives and property in wildfire-prone areas.
Furthermore, the CWPP outlines specific actions and priorities to improve response capabilities and recovery efforts in the event of a wildfire. By identifying high-risk zones, evaluating infrastructure, and promoting community-wide participation in wildfire mitigation, the plan ensures that Redlands is better prepared to address future fire threats. Ongoing updates to the plan, combined with active engagement from the community, will continue to strengthen Redlands' ability to prevent and respond to wildfires, fostering a safer, more resilient environment for current and future generations.
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Appendices & References
Appendix A: Public Outreach and Engagement
Public Outreach and Engagement Overview
As part of the development process for the Redlands Community Wildfire Protection Plan, a comprehensive public outreach effort was conducted to engage local residents, stakeholders, and community organizations. This outreach included public presentations, attending community meetings, and electronic media distribution designed to gather input and raise awareness about wildfire risks and mitigation strategies.
Public participation was encouraged to ensure the plan reflected the concerns and priorities of the community, fostering a collaborative approach to wildfire preparedness. Additionally, the outreach efforts provided valuable educational resources on fire prevention, defensible space, and emergency response, empowering residents to take proactive steps in reducing their vulnerability to wildfires. By incorporating community feedback, the CWPP aims to create a more effective and inclusive approach to managing wildfire risks in the Redlands CWPP Planning Area.
City of Redlands Disaster Council Presentation
On January 27, 2025, the Redlands Fire Department hosted a presentation on the Community Wildfire Protection Plan at the City of Redlands Disaster Council Meeting. The presentation provided an overview of the CWPP, highlighting its goals of enhancing wildfire preparedness, prevention, and mitigation strategies within the community. Key topics included the identification of high-risk wildfire zones, the importance of defensible space, and recommended actions for reducing fire hazards. The Fire Department emphasized the need for ongoing community involvement and collaboration to ensure the plan's success. The meeting also served as a platform for local officials, emergency responders, and community members to discuss the plan's implementation and address any concerns or questions regarding wildfire risk management in the Redlands area.
CWPP Draft Distribution to Key Community Stakeholder Groups In February 2025, the draft version of the Redlands Community Wildfire Protection Plan was distributed to key community stakeholder groups for public comment, including the Redlands Unified School District, Redlands Community Hospital, Southern California Edison, Southern California Gas Company, San Bernardino Flood Control Department, Inland Empire Resource Conservation Department, and the Redlands Conservancy. These organizations play critical roles in the community's infrastructure, safety, and environmental management, making their feedback essential to the development of the CWPP. By engaging these stakeholders, the City of Redlands ensured that the plan addressed a wide range of concerns related to wildfire prevention, emergency response, and resource management, fostering a collaborative approach to strengthening the community's resilience to wildfire threats.
CWPP Draft Posted for Public Input Period
The draft version of the Redlands Community Wildfire Protection Plan was made available for public input on the City of Redlands website from February 2, 2025, to March 3, 2025. During this period, residents and stakeholders were encouraged to review the plan and provide feedback to help refine and improve the document. Public input was directed to the city’s central email account Redlands Regular Meeting of 03-04-2025 289 of 1100
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at [email protected] or via phone at 909-798-7601. This open comment period provided an opportunity for the community to voice concerns, suggest improvements, and contribute to the final version of the CWPP, ensuring that the plan reflects the needs and priorities of Redlands residents in addressing wildfire mitigation.
City of Redlands City Council Adoption Resolution
For final adoption process, the Redlands Community Wildfire Protection Plan (CWPP) is slated to accepted as a City Council resolution during the upcoming meeting on March 4th, 2025.
Following a thorough public comment period, including input from community members and key stakeholders, the draft plan has been revised and prepared for formal approval. The City Council's resolution will officially adopt the CWPP, making it a guiding document for wildfire prevention, mitigation, and response strategies in Redlands. This step marks a significant milestone in ensuring that the city is well-equipped to address wildfire risks and enhance community safety through coordinated efforts and proactive planning.
References
California Department of Forestry and Fire Protection - San Bernardino-Inyo-Mono Unit. 2023. "2023/2024 Strategic Fire Plan for the San Bernardino-Inyo-Mono Unit." San Bernardino.
California Department of Forestry and Fire Protection. 2024. "2024 CAL FIRE Strategic Plan." California Department of Forestry and Fire Protection. 2024. Ready for Wildfire. https://readyforwildfire.org/.
City of Redlands. 2017. "General Plan 2035." Redlands.
City of Redlands. 2021. "Local Hazard Mitigation Plan." Redlands.
Rohde & Associates. 2023. "San Timoteo Canyon Wildland Urban Interference Response Plan." U.S. Census Bureau. 2023. "U.S. Census Bureau American Community Survey 2019-2023." Washington D.C.
U.S. Department of Homeland Security. 2024. Homeland Infrastructure Foundation-Level Data.
U.S. Federal Emergency Management Agency. 2020. National Hazard Risk Index Map Viewer.
U.S. Fire Administration. 2023. WUI Fire Community Awareness Explorer.
U.S. Wildland Fire Mitigation and Management Commission. 2023. "Wildland Fire Mitigation and Management Commission Report." Washington D.C.
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1 I:\cmo\Resolutions\8667 Wildfire_Protection_Plan.doc-jm RESOLUTION NO. 8667
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ADOPTING THE COMMUNITY WILDFIRE PROTECTION PLAN
COMPLETED FOR THE CITY OF REDLANDS
WHEREAS, a Community Wildfire Protection Plan (CWPP) is a plan developed to help residents and region better prepare for and respond to wildfires; and, WHEREAS, the final CWPP document was completed in February 2025 and included recommended actions; and
WHEREAS, a completed CWPP document will give the city a higher priority or grant award opportunities; and
WHEREAS, the CWPP is not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15060(b) and (c), because adopting the CWPP will not result in a direct or reasonably foreseeable indirect physical change in the environment, and because it is not a project as defined in CEQA Guidelines section 15378, as it has no potential for resulting in physical change to the environment, directly or indirectly; and
WHEREAS, the CWPP is exempt from CEQA pursuant to the CEQA Guidelines Sections 15262, which exempts feasibility and planning studies for possible future actions that have not been approved, adopted, or funded from the requirement to prepare an environmental impact report or negative declaration provided environmental factors are considered. The CWPP provides recommendations for potential future actions and information to plan, assess, and prioritize wildfire prevention activities, including public education and fuel reduction projects, and enables such activities to be eligible for State and federal funding; and
WHEREAS, the CWPP is exempt from CEQA as it does not commit the City or any other entity to any particular course of action. Future activities are contingent upon motivated project proponents, available funding, and review and approval by the authorizing jurisdiction. Any activities that are recommended or included in the CWPP Project List may be modified or denied in their entirety. If any wildfire prevention and preparation activities are later undertaken, the public agencies authorizing such activities will be required to comply with CEQA, as applicable.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. That the City Council of the City of Redlands determines that each of the Findings set forth above is true and correct, and by this reference incorporates those Findings as an integral part of this Resolution.
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2 I:\cmo\Resolutions\8667 Wildfire_Protection_Plan.doc-jm Section 2. That the City Council of the City of Redlands hereby adopts the Community Wildfire Protection Plan prepared by City Staff and developed for the City of Redlands dated March 4, 2025 attached hereto as Exhibit “A”.
Section 3. This Resolution shall become effective immediately following passage and adoption thereof.
ADOPTED, SIGNED AND APPROVED this 4th day of March, 2025. _________________________
Mario Saucedo, Mayor
ATTEST:
_______________________________
Jeanne Donaldson, City Clerk
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3 I:\cmo\Resolutions\8667 Wildfire_Protection_Plan.doc-jm
EXHIBIT A
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City Council Meeting I. 12.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8665 establishing a Statement of Investment Policy and Rescinding Resolution No. 8446 (City Treasurer Doolittle)
MOTION(S):
I move that the City Council adopt Resolution No. 8665.
RECOMMENDATION:
The City Treasurer recommends that the City Council adopt Resolution No. 8665 establishing the City's Statement of Investment Policy and Rescinding Resolution No. 8446.
DISCUSSION:
The investment of City funds is governed by Government Code sections 53600-53610. The purpose of the City's investment policy is to provide guidance for the prudent investment of the City's idle liquidity, to maintain compliance with applicable codes and statutes, and observe investment portfolio guidelines that reflect the City's investment strategies and goals. Accordingly, Government Code Section 53646 provides that the City's investment policy may be reviewed on an annual basis to ensure that it reflects current state law, internal controls, and overall portfolio management approach.
The City submitted its investment policy to the California Municipal Treasurers Association (CMTA) Certification Program. The CMTA Investment Policy Certification Program provides professional guidance and assistance in developing and/or improving investment policies that meet industry best practices for California's public sector agencies and districts. The certification process evaluates investment policies across several critical topics, including scope, prudence, ethics, authorized financial dealers and institutions, diversification, internal controls, and more. The City of Redlands' policy Redlands Regular Meeting of 03-04-2025 294 of 1100
diversification, internal controls, and more. The City of Redlands' policy underwent a review by three independent CMTA professionals, who assessed the policy using a detailed scoring matrix and has received certification.
Additionally, the City Treasurer and staff are recommending that CalTRUST be approved as an allowable investment fund for the City to participate. CalTRUST is a Joint Powers Authority created by public agencies in 2003 to provide a convenient method for public agencies to pool their assets for investment purposes. They ensure their policy is in full compliance with California Government Code 53601 and 53605. The City Council has previously authorized the City's participation in similar investment funds, including the Local Area Investment Fund (LAIF), California Asset Management Program (CAMP), and the California Cooperative Liquid Assets Securities System (CLASS). These investment funds offer local agencies the opportunity to participate in major portfolios which invest hundreds of millions of dollars and can leverage their investment expertise at no additional cost to the taxpayer.
Staff recommends that the City Treasurer be authorized to designate a Deputy City Treasurer to assume the responsibilities and duties of the Treasurer in the event circumstances require timely action and the City Treasurer is absent or otherwise unable to perform their duties. This ensures continuity in managing the City's investments and maintaining compliance with all applicable regulations. Staff is also recommending minor revisions to the City's Investment Policy to align with best practices in California’s public sector. Using recommendations from California Municipals Treasurers Association (CMTA), certain language has been refined for greater clarity and precision.
ALTERNATIVES:
The City Council may make alternative suggestions to the City Treasurer with respect to percentages, allowable investments, and/or changes to the policy, but any change would be governed by the corresponding Government Code Section.
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Phillip Doolittle, City Treasurer
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REVIEWED BY:
Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
Yvette Abich Garcia, City Attorney
PREPARED BY:
Whitney Mesna, Administrative Analyst
Aimee Hoover, Revenue Manager
Fiscal Impact
Discussion:
There is no direct fiscal impact associated with approval of Resolution No. 8665 establishing the City's Investment Policy.
Attachments
Resolution No. 8665 Investment Policy
Exhibit A - Investment Policy Updated
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1 I:\cmo\Resolutions\8665_Annual_Investment_Policy_Resolution_2025.doc-jm RESOLUTION NO. 8665
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ESTABLISHING A STATEMENT OF INVESTMENT POLICY AND
RESCINDING RESOLUTION NO. 8446
WHEREAS, pursuant to Government Code sections 41001 through 41007, the City Treasurer shall comply with all laws governing the deposit and securing of public funds; and WHEREAS, investment guidelines and procedures are required to administer the daily investing of the City’s surplus cash; and
WHEREAS, an investment policy serves as the foundation of a local agency’s investment goals and priorities; and
WHEREAS, AB 2853 (2004) amended Government Code section 53646, making the annual review and approval of investment policies of local agencies optional, which was previously compulsory; and
WHEREAS, from time to time the policies related to investing need to be revised to reflect investment instrument changes, economic conditions, and financial market considerations;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. The City Council herby adopts the Statement of Investment Policy (“Policy”) attached hereto as Exhibit “A”.
Section 2. This Resolution and the Policy established by this Resolution, shall become effective, March 4, 2025.
Section 3. That Resolution No. 8446 is hereby rescinded.
ADOPTED, SIGNED AND APPROVED this 4th day of March, 2025. ___________________________
Mario Saucedo, Mayor
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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2 I:\cmo\Resolutions\8665_Annual_Investment_Policy_Resolution_2025.doc-jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 4th day of March, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Jeanne Donaldson, City Clerk
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Exhibit “A”
City of Redlands
Investment Policy
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2 Contents
1.0 INTRODUCTION .............................................................................................................. 3
2.0 SCOPE................................................................................................................................ 3
3.0 PRUDENCE ....................................................................................................................... 3
4.0 OBJECTIVES..................................................................................................................... 4
5.0 DELEGATION OF AUTHORITY..................................................................................... 4
6.0 ETHICS AND CONFLICTS OF INTEREST.................................................................... 5
7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS ................................... 5
8.0 AUTHORIZED AND SUITABLE INVESTMENTS........................................................ 5
9.0 COLLATERAL .................................................................................................................. 9
10.0 SAFEKEEPING AND CUSTODY .................................................................................... 9
11.0 DIVERSIFICATION .......................................................................................................... 9
12.0 MAXIMUM MATURITIES............................................................................................... 9
13.0 INTERNAL CONTROLS .................................................................................................. 9
14.0 PERFORMANCE STANDARDS.................................................................................... 10
15.0 REPORTING .................................................................................................................... 10
16.0 REVIEW OF INVESTMENT PORTFOLIO ................................................................... 11
17.0 INVESTMENT POLICY ADOPTION ............................................................................ 11 Redlands Regular Meeting of 03-04-2025 300 of 1100
3 STATEMENT OF INVESTMENT POLICY
FOR THE CITY OF REDLANDS, CALIFORNIA
______________________________________________________________________________
1.0 INTRODUCTION
This Investment Policy (“Policy”) provides formalized framework for the prudent investment of unexpended cash of the City of Redlands (“the City”) and its related authorities and agencies.
The City’s policy is to invest public funds in a manner which seeks to provide high investment return consistent with the public trust and the prioritized objectives of safety, liquidity and return on investment, while meeting the City’s daily cash flow requirements and conforming to all state and local statutes governing the investment of public funds.
2.0 SCOPE
This Policy applies to all monies under the direct oversight of the City Treasurer. The funds covered by this policy are accounted for and incorporated in the City Annual Comprehensive Financial Report (ACFR) and include those of the City, , the Redlands Public Improvement Corporation and the Redlands Financing Authority.
3.0 PRUDENCE
The standard of prudence to be used by the designated representative shall be the “prudent investor” standard and shall be applied in the context of managing the overall portfolio. Persons authorized to make investment decisions on behalf of local agencies investing public funds are trustees and therefore fiduciaries subject to the prudent investor standard which states, “When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency”.
For local agency funds invested in the county treasury, the county treasurer serves as a fiduciary and is subject to the prudent investor standard.
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4 4.0 OBJECTIVES
The City's cash management system is designed to accurately monitor and forecast revenues and expenditures thus enabling the City Treasurer to invest funds to the fullest extent possible. The City Treasurer maintains a diversified portfolio to accomplish the primary objectives of safety, liquidity, and return on investment (in that order of priority).
4.1 Safety: Safety of principal is the foremost objective of the investment program.
Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments by investing funds among a variety of securities with independent returns.
4.2 Liquidity: The portfolio will be structured with sufficient liquidity to allow the City to meet anticipated cash requirements. This will be accomplished through diversity of instruments to include those with active secondary markets, those which can match maturities to expected cash needs, the State Local Agency Investment Fund (LAIF), the California Asset Management Program (CAMP), and the California Cooperative Liquid Assets Securities System (CLASS) with immediate withdrawal provision.
4.3 Return on Investment: The City’s investment portfolio shall have the objective of attaining a comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles. These measurements should be commensurate with the City’s investment risk constraints identified in the Investment Policy and the City’s cash flow requirements.
5.0 DELEGATION OF AUTHORITY
California Government Code Section 53607 provides the authority for the City Council to invest the funds of the City or to delegate the full responsibility to the treasurer of the City.
5.1 City Council: By resolution, the City Council delegates authority to the City Treasurer for investing City funds in accordance with California Government Code, Sections 41006 and 53600, et. seq. City Treasurer as referenced herein includes the Deputy City Treasurer.
5.2 City Treasurer: The execution of investment transactions will be the responsibility of the City Treasurer. The City Treasurer may designate in writing a Deputy City Treasurer who, in the absence of the City Treasurer, will assume the City Treasurers duties and responsibilities. In the event of a prolonged absence or vacancy in the Treasurers position, the City Council may assign a designee or direct staff to engage the services of one or more external investment managers to assist in the management of the City’s investment portfolio in a manner consistent with the City’s objectives. Such external investment managers and/or advisors may be granted discretion to purchase and sell investment securities in accordance with this Investment Redlands Regular Meeting of 03-04-2025 302 of 1100
5 Policy. Such managers must be registered under the Investment Advisers Act of 1940. The City Treasurer has established a system of controls and a segregation of responsibilities of investment functions to assure maintenance of internal control over the investment functions. At the direction of the City Treasurer, the Revenue Manager or Designee will keep a complete record of all investment transactions.
5.3 The City Treasurer has the authority to recommend changes in this Policy at any time in order to carry out the duties as chief investment officer for the City. All such recommended amendments to this Policy shall be approved by the City Council to be effective.
5.4 Government Code Section 36501 states that there must be an office of City Treasurer. The City Treasurer of the City of Redlands is an elected position.
6.0 ETHICS AND CONFLICTS OF INTEREST
The City Treasurer and employees of the City involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair the ability to make impartial investment decisions. The City Treasurer is governed by The Political Reform Act of 1974 regarding disclosure of material financial interests.
7.0 AUTHORIZED FINANCIAL DEALERS AND
INSTITUTIONS
The City Treasurer, in accordance with Government Code Section 53601.5, shall transact business only with banks, savings and loans, and securities dealers.
7.1 Authorization: The Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the public agency in the State of California. These may include “primary” dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). Broker/Dealers must: 1) have offices located in the State of California, 2) be adequately capitalized, 3) make markets in securities appropriate to the City's needs, and 4) agree to abide by the conditions set forth in this Policy. The City Treasurer shall investigate all institutions that wish to do business with the City and will annually review the financial condition and registrations of qualified institutions.
8.0 AUTHORIZED AND SUITABLE INVESTMENTS
California Government Code Section 53601 defines eligible securities for the investment of surplus funds by local agencies. Surplus funds of the City are invested in compliance with this statute and as further limited in this Policy.
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6 The City’s investments are permitted as listed below and defined in the subsections following. # Type of Investment CA Gov. Code
% of Funds
Permitted
City of Redlands%
Funds Authorized
CA Gov. Code
Max Final
Maturity
Redlands
Maximum Final
Maturity
8.1 United States Treasury notes, bonds,
bills or certificates of indebtedness
100% 100% 5 Years 5 Years
8.2 Federal Agency or U.S. government
sponsored enterprise (GSE)
obligations
100% 100% 5 years 5 years
8.3 Bankers' Acceptances 40%; 30% of a
single issuer
40%; 30% of a single
issuer
180 days 180 days
8.4 Commercial Paper (CP) of "Prime"
quality
25%; 10% of a
single issuer
15%; 10% combined
CP & MTNs of a
single issuer
270 days 270 days
8.5 Negotiable Certificates of Deposits 30% 30% 5 years 5 years
8.6 Time Certificates of Deposit (TCD) 100% 30%; 15% of a single institution
5 years 5 Years
8.7 Repurchase Agreements 100% 100% 1 year 1 year
8.8 Medium Term Corporate Notes
(MTN)
30%; 10% of a
single issuer
20%; 10% combined
CP & MTNs of a
single issuer
5 years 5 years
8.9 Other State of California Local Agency
bonds, notes, warrants or other
evidence of indebtedness
100% 100% 5 years 5 years
8.10 Shares of beneficial interest, Mutual
Funds
20%; 10% of a
single fund
10% N/A N/A
8.11 Investment Funds: LAIF, CAMP,
CLASS, CalTrust
$75 million per account for
(LAIF) 100% .
CAMP, CLASS,
CalTRUST Max
permitted by fund
$75 million per account for
(LAIF) 100% .
CAMP, CLASS,
CalTRUST Max permitted
by fund
N/A N/A
8.12 City of Redlands Specific Program
Short-term Loans
N/A With Council
Approval
N/A N/A
Summary of Authorized Investments
CP: Commercial Paper
MTN: Medium Term Notes
8.1 U.S. Government: United States Treasury Bills, Notes, and Bonds are backed by the full faith and credit of the United States Government. There shall be no limitation as to the Redlands Regular Meeting of 03-04-2025 304 of 1100
7 percentage of the portfolio invested in this category. Maturities are limited to a maximum of five years.
8.2 U.S. Agencies: The purchase of instruments of, or issued by, a federal agency or a United States government-sponsored enterprise will be limited to a maximum maturity of five years. Such agencies include, but are not limited to, the Federal Farm Credit Bank, Federal Home Loan Bank, Federal Home Loan Mortgage Corporation, Student Loan Marketing Association, Tennessee Valley Authority, and the Federal National Mortgage Association.
8.3 Bankers’ Acceptances: Bills of exchange or time drafts drawn on and accepted by commercial banks which are eligible for purchase by the Federal Reserve System are known as bankers’ acceptances. Purchases of these instruments shall not exceed 180 days to maturity or 40 percent of an agency's surplus funds. A maximum of 30 percent may be invested in the bankers’ acceptances of any one commercial bank.
8.4 Commercial Paper: This short-term unsecured promissory note is issued to finance short-term credit needs. Eligible paper is that which is ranked "P1" by Moody's Investor Services or "A1" by Standard & Poor's, issued by a domestic corporation having assets in excess of $500,000,000, and having an "A" or better rating on issuer's debt. Purchases of commercial paper may not exceed 270 days or represent more than 10 percent of the outstanding paper of an issuing corporation. Commercial paper purchases will be limited to 15 percent of the City's portfolio. The City may purchase no more than 10 percent of the outstanding commercial paper and medium- term notes of any single issuer.
8.5 Negotiable Certificates of Deposit (NCDs): Allowable NCDs are issued by a nationally or state-chartered bank or a state or federal association or by a federally licensed or state-licensed branch of a foreign bank. Purchases of these investments shall not exceed 30 percent of surplus funds in NCDs, and purchases above the federally insured limit of $250,000 must be limited to institutions rated “AA-” or better by Standard & Poor’s CD Rating Services.
NCDs are considered liquid, trading actively in the secondary market.
8.6 Certificates of Deposit (CDs): Certificates of deposit or "time deposits" of up to $250,000 are federally insured. Beyond that amount, these CDs must be collateralized with the collateral held separately from the issuing institution. The value of the investment must have collateral of at least 110 percent if government securities, or collateral of at least 150 percent if mortgage-backed securities. CDs shall be limited to a maximum of 30 percent of the portfolio and to a maximum of 15 percent deposited in any one institution. In addition, time deposits shall be placed in institutions meeting all capital requirements and which maintain a rating of superior, excellent, or sound according to at least two bank rating services.
8.7 Repurchase Agreements: The city may invest in repurchase agreements with banks and dealers of primary dealer status recognized by the Federal Reserve with which the city has entered into a signed Master Repurchase Contract which specifies terms and conditions of repurchase agreements. The maturity of repurchase agreements shall not exceed one year. The market value of securities used as collateral for repurchase agreements shall be monitored by the City Treasurer's office and will not be allowed to fall below 102 percent of the value of the Redlands Regular Meeting of 03-04-2025 305 of 1100
8 repurchase agreement. In order to conform with provisions of the Federal Bankruptcy Code, which provide for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be eligible negotiable certificates of deposit, bankers' acceptances, commercial paper, or securities that are direct obligations of or that are fully guaranteed by the United States or any agency of the United States. These eligible securities are further defined by California Government Code Section 53651.
8.8 Medium Term Notes: These promissory notes are issued by corporations, for a term not to exceed five years, to finance their medium term credit needs. Eligible notes are those which are rated “A” or better by a nationally recognized rating service. These notes are limited to 20% of the City’s portfolio. The City may purchase no more than 10 percent of the outstanding commercial paper and medium- term notes of any single issuer.
8.9 Local Agencies within California: The City may invest in bonds, notes, warrants, or other indebtedness of other local agencies within California.
8.10 Mutual Funds: Shares of beneficial interest (mutual funds) issued by diversified management companies investing in securities/obligations authorized by California Government Code Section 53600, et. seq., and complying with Section 53630, et. seq., are permitted investments. Section 53601(l) further defines requirements. A maximum of 10 percent of the portfolio may be so invested.
8.11 Investment Funds: LAIF has been established by the State Treasurer for the benefit of local agencies. The California Asset Management Program (CAMP) is a California Joint Powers Authority established to provide California Public Agencies with professional investment services similar to LAIF. The California Cooperative Liquid Assets Securities System (CLASS) and CalTRUST are other Joint Powers Authority investment pools that provide public agencies the opportunity to invest funds. The city may invest in LAIF, CAMP, CalTrust and California CLASS up to the maximum permitted by the funds.
8.13 With the approval of the City Council and concurrence of the City Treasurer, funds may be invested in short- term loans to provide specific funding to City programs.
Ineligible Investments: Government Code Section 53601.6 prohibits the City from investing in inverse floaters, range notes, or mortgage-derived, interest-only strips. It further prohibits investing in securities that would result in zero interest accrual if held to maturity. Investments not described herein, including but not limited to common stocks, financial futures contracts and options, and reverse repurchase agreements are prohibited in this fund.
Downgrade Evaluation: In the event that a security’s rating is downgraded below allowable levels, the City Treasurer will evaluate if continuing to hold the security or selling the security is in the best interest of the City.
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9 9.0 COLLATERAL
The issue of collateral requirements is addressed in California Government Code Section 53652.
All active and inactive deposits must be secured at all times with eligible securities in securities pools pursuant to Government Code Sections 53656 and 53657. Eligible securities held as collateral shall have a market value in excess of the total amount of all deposits of a depository as follows:
--Government securities, at least 10 percent in excess
--Mortgage backed securities, at least 50 percent in excess --Letters of credit, at least 5 percent in excess
--Repurchase Agreements, at least 2 percent in excess
10.0 SAFEKEEPING AND CUSTODY
Security transactions entered into by the City shall be conducted on a delivery-versus-payment (DVP) basis. Securities shall be held by a third party custodian designated by the City Treasurer.
Evidence of account for each time deposit will be held in the City Treasurer’s office.
11.0 DIVERSIFICATION
In an effort to reduce portfolio risk while attaining market average rates, the City's portfolio will be suitably diversified by type, institution and maturity.
11.1 Security Type and Institution: With the exception of U.S. Treasury securities and authorized pools, investments are further limited by specific language relating to each investment type as stated in Section 8 of this Policy.
12.0 MAXIMUM MATURITIES
To the extent possible, the City Treasurer will attempt to match investments with anticipated cash flow requirements. The City's portfolio will not be directly invested in securities which mature more than five years from the date of settlement. Forward settlement on new issues may be no longer than 45 days.
13.0 INTERNAL CONTROLS
A system of internal controls will be maintained to assure compliance with Federal and State regulations, City Council direction, and prudent cash management procedures.
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10 13.1 Investment Portfolio Guidelines: Guidelines (Appendix No. 2) have been established for procedures within the City Treasurer's Office to assure internal investment controls and a segregation of responsibilities of investment functions.
13.2 Annual Audit: The City's portfolio is included in the annual review of the City's financial management performed by an outside audit firm.
14.0 PERFORMANCE STANDARDS
The investment portfolio will be designed to obtain a market-average rate of return during budgetary and economic cycles, taking into account the city's investment risk constraints and cash flow needs.
15.0 REPORTING
15.1 Monthly Transaction Report: In compliance with Government Code Section 53607, the City Treasurer or designee will provide monthly reports with a listing of investment transactions that includes purchase/deposit and sale/withdrawal activity.
15.2 Quarterly Report: : In compliance with Government Code Section 53646 (b), the City Treasurer will provide quarterly detailed reports of pooled investments and invested bond proceeds held by our Trustees to the City Council and City Manager, within 45 days after the end of the quarter. This report shall include the following information:
Investment type, issuer, date of maturity, par value, and dollar amount invested in all securities, and investments and monies held by the City; A description of the funds, investments and programs (including lending programs) managed by contracted parties;
Current market value as of the date of the report of all funds held by the local agency and under the management of any outside party that is not also a local agency or LAIF and the source of valuation;
A statement of compliance with the investment policy or an explanation for noncompliance; A statement of the ability to meet its pool expenditure requirements for the next six months, as well as an explanation of why sufficient money will not be available if that is the case.
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11 16.0 REVIEW OF INVESTMENT PORTFOLIO
The securities held by the City must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, the Treasurer should at least annually review the portfolio to identify those securities that do not comply. The Treasurer should establish procedures to report to the city council, should one exist, major and critical incidences of noncompliance identified through the review of the portfolio.
17.0 INVESTMENT POLICY ADOPTION
The City of Redlands's investment policy shall be adopted by resolution of the city council. The policy shall be reviewed annually by city council and any modifications made thereto must be approved by Council. The Treasurer shall establish written investment policy procedures for the operation of the investment program consistent with this policy. The procedures should include reference to: safekeeping, master repurchase agreements, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City.
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12 APPENDIX NO. 1
GLOSSARY
AGENCIES: Federal agency securities.
BANKERS' ACCEPTANCE (BA): A draft or bill of exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.
BROKER: A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides; he does not position. In the money market, brokers are active in markets in which banks buy and sell money and in interdealer markets.
CALIFORNIA ASSET MANAGEMENT PROGRAM (CAMP): A California Joint Powers Authority (“JPA”) established in 1989 to provide California public agencies with professional investment services. The CAMP Pool is a permitted investment for all local agencies.
CALIFORNIA COOPERATIVE LIQUID ASSETS SECURITIES SYSTEM (CLASS):
California CLASS is a Joint Powers Authority investment pool that provides public agencies the opportunity to invest funds on a cooperative basis in rated pools managed in accordance with state law with the primary objectives of offering participants maximum safety, daily and nextday liquidity, and optimized returns.
CALTRUST: CalTRUST is a Joint Powers Authority created by public agencies in 2003 to provide a convenient method for public agencies to pool their assets for investment purposes.
CalTRUST is governed by a Board of Trustees made up of experienced local agency treasurers and investment officers. The Board sets overall policies for the program and selects and supervises the activities of the investment manager and other agents.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CDs are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.
FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&Ls, small business firms, students, farmers, farm cooperatives, and exporters.
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13 FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit.
FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis-a-vis member commercial banks.
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing & Urban Development, H.U.D. It is the largest single provider of residential mortgage funds in the United States.
Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.
LOCAL AGENCY INVESTMENT FUND (LAIF): Funds from local governmental units may be remitted to the California State Treasurer for deposit in this special fund for the purpose of investment.
MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase-reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the sellerborrower.
MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded.
PORTFOLIO: Collection of securities held by an investor.
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14 PRIMARY DEALER: A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker-dealers, banks, and a few unregulated firms.
RATE OF RETURN: The return on investment obtainable on a security based on its purchase price or its current market price. This may be the amortized return on investment to maturity on a bond or the current income return.
RETURN ON INVESTMENT: The rate of annual income return on an investment, expressed as a percentage. (a)INCOME RETURN ON INVESTMENT is obtained by dividing the current dollar income by the current market price for the security.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the banks' vaults for protection.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.
TREASURY BILLS: A non-interest bearing security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.
TREASURY BONDS: Long-term U.S. Treasury securities having initial maturities of more than ten years.
TREASURY NOTES: Intermediate term coupon bearing U.S. Treasury securities having initial maturities of from one to ten years.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.
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15 APPENDIX NO. 2
INVESTMENT PORTFOLIO GUIDELINES
A. INTRODUCTION. These guidelines are established to direct and control investment activities in such a manner to assure that the goals established in this Policy are attained.
B. GENERAL FACTORS. Several factors must be considered in preparation for effective portfolio management.
1. Cash Forecast. The cash flow of the City shall be updated daily with an analysis of cash receipts and expenditures. A close working relationship with city programs having a significant impact on cash flow is maintained to maximize the efficiency of the city's cash management system.
2. Pooled Cash. Whenever practical, the City's cash should be consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated according to specific fund ledger balances. No city bank account may be opened without the knowledge and consent of the City Treasurer.
3. Authorized Institutions. A list of institutions, which meet the criteria of the Investment Policy and have been authorized by the City Treasurer to do business with the City, will be maintained and regularly updated. Investment transactions will be executed only with approved broker/dealers, banks, and savings and loans.
4. Preservation of Portfolio Value. Return on investment standards are in place in an effort to maintain earnings consistent with the market average rate of return.
C. STRATEGY: Strategy refers to the plan of action for managing financial resources in the most advantageous manner. The City Treasurer uses the following elements in developing strategy.
1. Economic Forecasts. Economic forecast information developed by economists and financial experts, obtained through bankers and brokers, is used to assist the City Treasurer with the formulation of an investment strategy for the city.
2. Investment Implementation. Investment transactions will be executed in conformance with anticipated cash flow requirements, economic conditions, and interest rate trends and must be consistent with the established Investment Policy.
3. Return on investment Enhancement. Investment techniques will be utilized which increase return on investment and maintain a fully invested position (i.e., investment in repurchase agreements for overnight and weekend surplus funds).
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16 D. INVESTMENT PROCEDURES. The City Treasurer has developed internal investment procedures to provide for effective cash management. Segregation of responsibilities is maintained to assure an adequate system of internal control over the investment function.
1. Diversification. The fund should consist of a mix of various types of securities, issuers, and maturities.
2. Investment Transactions. All investment transactions will be executed by the City Treasure. Daily administrative record keeping functions are delegated to the Revenue Supervisor or Designee. In the event of a prolonged absence or vacancy in the Treasurers position, the City Council may direct staff to engage the services of one or more external investment managers.
3. Wire Transfers. Whenever possible, the city will use repetitive wire transfers to restrict the transfer of funds to preauthorized accounts only. All wire transfers require an initiator plus an approval by an authorized employee as well as verification by two bank employees.
4. Safekeeping. Securities purchased from broker/dealers (on which maturity is greater than 30 days) shall be held in third party safekeeping with the Trust Department of Bank of New York acting as third party trustee. All purchases will be on a delivery-versuspayment basis. Evidences of accounts for certificates of deposit will be issued in the city's name and held in City Treasurer's vault.
E. INVESTMENT CRITERIA. All investments will be made in compliance with Federal, State, and Local laws governing the investment of city funds, and in accordance with this Policy.
1. Maturity of Investment. Investments longer than one year may be made if consistent with the city's cash flow needs and related intent of holding until maturity. Securities may be sold prior to maturity for cash flow purposes or to otherwise enhance the portfolio. If the rating of any depository declines to an unacceptable level prior to the maturity of an investment of city funds, the investment will be sold at the earliest possible convenience. If the rating drops below the allowable level of any one of the rating services, the investment will be sold if no significant loss of principal is involved. Such sales will be determined by the City Treasurer.
2. Certificate of Deposit Evaluation.
(a) Time Certificates of Deposit shall be evaluated in terms of FDIC coverage. For deposits in excess of the insured maximum of $250,000, approved collateral shall be required at the percentage above market value as specified by California Government Code Section 53652 and/or 53651.
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17 (b) Negotiable Certificates of Deposit shall be evaluated in terms of the credit worthiness of the issuer as these deposits are uninsured and uncollateralized promissory notes.
F. PRIMARY GOALS. As set forth in the Investment Policy, the primary goals for the safety, liquidity, and return on investment, in that priority order.
1. Safety. The safety/risk associated with an investment refers to the potential loss of principal, accrued interest, or a combination of these. The City employs investment instruments which are considered safe. The primary duty of the City Treasurer is to protect the cash and investments placed in his trust on behalf of the residents of the community.
2. Liquidity. Liquidity refers to the ability to convert investment holdings to cash immediately with a minimal loss of principal or accrued interest. This quality of an investment is important should an unexpected need for funds occur.
3. Return on Investment. Return on investment is the dollar earnings the investment provides. Return on investment becomes important only after the fundamental requirements of safety and liquidity have been met.
Redlands Regular Meeting of 03-04-2025 315 of 1100
18 APPENDIX NO. 3
CITY OF REDLANDS
OFFICE OF THE CITY TREASURER
BANK/SAVINGS & LOAN QUESTIONNAIRE AND CERTIFICATION
1. Name of Firm ___________________________________________________________
2. Address ________________________________________________________________
3. Telephone No. ____________________ ___________________________________ (Local) (National Headquarters)
4. Primary Representative: Manager:
Name: ___________________________ Name_______________________________ Title _____________________________ Title _______________________________ Telephone No. ___________________ Telephone No. _______________________
5. What is the total of assets of the Bank/Savings & Loan? __________________________
6. What are the current ratios? Prior Year?
Net Worth _______________ _______________
Tangible Capital _______________ _______________
Core-based Capital _______________ _______________
Risk-based Capital _______________ _______________
7. Has there been a year during the past three years in which the Bank/Savings & Loan did not make a profit?
8. What is the education level of the Primary Contact(s)? ____________________________
9. How many years of related experience does the Primary Contact(s) have? _____________
10. Where is the collateral for Time Deposits of the Bank/Savings & Loan held?____________ __________________________________________________________________________
11. Has there been a period during the past five years when Time Deposits of the Bank/Savings & Loan have not been fully collateralized? If Yes, explain. __________________________________________________________________________ Redlands Regular Meeting of 03-04-2025 316 of 1100
19 12. Describe the precautions taken by your Bank/Savings & Loan to protect the interest of the public when dealing with government agencies as depositors or investors. __________________________________________________________________________ __________________________________________________________________________
13. What other banking services would you be interested in providing the City of Redlands? __________________________________________________________________________ __________________________________________________________________________
14. What transaction documents and reports would we receive? ________________________ __________________________________________________________________________
15. What information would you provide to our Investment Officer? ___________________ __________________________________________________________________________
16. Please provide your entity's most recent certified financial statement.
17. Please provide your Contract of Deposit of Moneys pre-signed and sealed by your institution as well as any signature cards that you may require.
18. Please provide your wiring instructions. _________________________________________ __________________________________________________________________________ -- CERTIFICATION --
I hereby certify that I have personally read the City of Redlands' Investment Policy and the California Government Codes pertaining to the investments of the City of Redlands, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Redlands. All sales personnel will be routinely informed of City of Redlands’ investment objectives, strategies and risk constraints whenever we are so advised. We pledge to exercise due diligence in informing the City Treasurer of all foreseeable risks associated with financial transactions conducted with our firm. I attest to the accuracy of our responses to your questionnaire.
NOTE: Completion of Questionnaire is only part of the City of Redlands' Certification process and DOES NOT guarantee that the applicant will be approved to do business with the City.
SIGNED ___________________________________________________ DATE _____________________________________________________ (countersigned by company president or person in charge of government security operations) ____________________________________________________________ Redlands Regular Meeting of 03-04-2025 317 of 1100
20 APPENDIX NO. 4
CITY OF REDLANDS
OFFICE OF THE CITY TREASURER
BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION
1. Name of Firm ____________________________________________________________
2. Address ________________________________________________________________
3. Telephone No. _______________________ _______________________________ (Local) (National Headquarters)
4. Primary Representative: Manager:
Name _____________________________ Name ______________________________ Title ______________________________ Title _______________________________ Telephone No. ____________________ Telephone No.________________________
5. Are you a recognized primary dealer in Government Securities? [ ] YES [ ] NO
6. If yes, how many years has your firm been a primary dealer? ___________
7. What was your firm's total volume in U.S. Government and agency securities trading last year?
Firm-wide $______________________
Your office $______________________
Number of transactions from your office __________________________
8. Which of the following instruments are offered regularly by your trading desk? [ ] T-Bills [ ] BA's (Domestic)
[ ] T-Notes/Bonds [ ] BA's (Foreign)
[ ] Agencies (specify) [ ] Commercial Paper
_________________ [ ] C D's
_________________
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21 _________________ [ ] Medium Term Notes
[ ] Repurchase Agreements [ ] Mutual Funds (eligible for public investment)
_________________ __________________________________
9. Identify all personnel who will be trading with or quoting securities to the City Treasurer.
Name Title # of Years in # of Years Telephone
Institutional Sales with Firm
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
10. Please identify your most directly comparable City Local Agency clients in our geographical area.
Entity Contact Person Telephone Client since
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
11. Is there anything in your background in the government security business that makes you stand out above the rest? Why should the City of Redlands deal with you? _____________________________________________________________________________ _____________________________________________________________________________
12. Have any of your public sector clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of a particular instrument? If so, please explain._______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
13. Has any public-sector client ever claimed in writing that your firm was responsible for investment losses? Explain.___________________________________________________
14. Has your firm consistently complied with the Federal Reserve Bank's capital adequacy guidelines? Include certified documentation of your current capital adequacy as measured by Federal Reserve Standards._________________________________________________ Redlands Regular Meeting of 03-04-2025 319 of 1100
22 15. Please provide certified financial statements and other statements regarding your firm's capitalization.
16. Please provide samples of research reports that your firm regularly supplies to public sector clients.
17. Are you a Broker instead of a Dealer (i.e., you DO NOT own positions of securities)? [ ] Yes [ ] No
18. What reports, transactions, confirmations and paper trail would the city receive? _________ ______________________________________________________________________________ ______________________________________________________________________________
19. What training information would you provide to our employees and investment officers? ______________________________________________________________________________ ______________________________________________________________________________
20. How many and what percentage of your transactions failed last month?_________________ Last year?_________________________________________________________________
21. What portfolio information do you require from clients?_____________________________ ______________________________________________________________________________ -- CERTIFICATION --
I hereby certify that I have personally read the City of Redlands' Investment Policy and the California Government Codes pertaining to the investments of the City of Redlands, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Redlands. All sales personnel will be routinely informed of City of Redlands' investment objectives, strategies and risk constraints whenever we are so advised. We pledge to exercise due diligence in informing the City Treasurer of all foreseeable risks associated with financial transactions conducted with our firm. I attest to the accuracy of our responses to your questionnaire.
NOTE: Completion of Questionnaire is only part of the City of Redlands' Certification process and DOES NOT guarantee that the applicant will be approved to do business with the City.
SIGNED ___________________________________________________ DATE _____________________________________________________ (countersigned by company president or person in charge of government security operations) ____________________________________________________________ Redlands Regular Meeting of 03-04-2025 320 of 1100
City Council Meeting I. 13.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adopt Resolution No. 8664 Delegating Investment Authority to the City Treasurer Pursuant to Government Code Section 53607 (Management Services/Finance Director Garcia)
MOTION(S):
If the City Council determines that the staff's recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8664.
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 8664 to authorize the annual delegation of duties of investing City funds to the City Treasurer in accordance with Government Code Section 53607.
DISCUSSION:
Government Code Section 53607 allows the City Council to delegate the authority of investing City funds to the City Treasurer for a one-year period.
ALTERNATIVES:
Not Applicable.
STRATEGIC PLAN:
Not Applicable.
Redlands Regular Meeting of 03-04-2025 321 of 1100
SUBMITTED BY:
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Phillip Doolittle, City Treasurer
REVIEWED BY:
Charles M. Duggan, Jr. City Manager
Yvette Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:
Aimee Hoover, Revenue Manager
Fiscal Impact
Discussion:
There is no fiscal impact associated with approval of this resolution.
Attachments
Resolution No. 8664
Redlands Regular Meeting of 03-04-2025 322 of 1100
1 I:\cmo\Resolutions\8664 Delegation of Authority to Treasurer.doc-jm RESOLUTION NO. 8664
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
DELEGATING INVESTMENT AUTHORITY TO THE CITY TREASURER
PURSUANT TO GOVERNMENT CODE SECTION 53607
WHEREAS, Government Code section 53607 authorizes the City Council to delegate the duties of investing or reinvesting funds of the City, or to sell or exchange securities so purchased, to the City Treasurer for a period not exceeding one year; and WHEREAS, it is the desire of the City Council to delegate investment authority of City funds to the City Treasurer;
NOW, THEREFORE, be it resolved by the City Council of the City of Redlands as follows:
Section 1. That the City Treasurer is hereby delegated the authority to invest, or reinvest funds of the City, or to sell or exchange securities so purchased, for the period commencing on March 16, 2025, through March 15, 2026, pursuant to Government Code Section 53607. City Treasurer as referenced includes the Deputy City Treasurer.
Section 2. That the City Treasurer shall prepare a monthly report for the City Council of all transactions subject to this Resolution, as required by Government Code Section 53607.
ADOPTED, SIGNED AND APPROVED this 4th day of March 2025. ______________________________
Mario Saucedo, Mayor
ATTEST:
______________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 323 of 1100
2 I:\cmo\Resolutions\8664 Delegation of Authority to Treasurer.doc-jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting thereof held on the 4th day of March, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 324 of 1100
City Council Meeting I. 14.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a sole source purchase with Spectrum for Internet services in the amount of $1,218 per month totaling $73,080 over five years (Management Services/Finance Director Garcia) MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve the sole source purchase with Spectrum.
RECOMMENDATION:
Staff recommends that the City Council approve the sole source purchase with Spectrum for Internet service in the amount of $1,218 per month totaling $73,080 over five years to provide redundant Internet services for City operations.
DISCUSSION:
Over the past few years, the City's reliance on cloud-hosted services and online applications has increased significantly. These systems include customer-facing platforms, internal applications, and collaboration tools, all of which depend on stable and continuous Internet access. As a result, any disruption to our primary Internet service poses a significant risk to our operational efficiency and service delivery.
Currently, we have a primary Internet service through Frontier Communications ISP, but we lack a dedicated redundant backup service. In the event of a failure or disruption, our operations could experience downtime, resulting in lost productivity, customer service delays, and possible revenue loss. This has made redundancy a standard safeguard for modern municipal infrastructure. Most governments and enterprises implement dual-provider internet redundancy to Redlands Regular Meeting of 03-04-2025 325 of 1100
governments and enterprises implement dual-provider internet redundancy to minimize downtime and maintain operation of critical systems.
This new Internet service is provided by a secondary ISP, Spectrum, which will be geographically redundant within the City's region. This will provide increased business continuity, enhanced network reliability, and future-proofing as our reliance on cloud applications and online services continues to grow.
ALTERNATIVES:
City Council may choose to reject, modify or table the proposed purchase.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Eric Owens, Information Technology Manager
Fiscal Impact
Fiscal Year: FY24-25
Revenue Generating: No
Appropriation Required Y/N: No
Amount: $1,218/Month
Budgeted Y/N: Y
Account No.: 604900
Discussion:
Funding for this service is included in the IT Division's Adopted Budget for FY 2025 & 2026. Future service costs associated with this order will be included in subsequent budget requests.
Attachments
Redlands Regular Meeting of 03-04-2025 326 of 1100
Spectrum Service Order
Sole Source Form
Redlands Regular Meeting of 03-04-2025 327 of 1100
Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 1 of 4 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 02/06/2025
SERVICE ORDER
THIS SERVICE ORDER (“Service Order”), is executed and effective upon the date of the signature set forth in the signature block below (“Effective Date”) and is by and between Charter Communications Operating, LLC on behalf of those operating subsidiaries providing the Service(s) hereunder (“Spectrum”) and Customer (as shown below) and is governed by and subject to the Spectrum Enterprise Commercial Terms of Service posted to the Spectrum Enterprise website, https://enterprise.spectrum.com/ (or successor url) or, if applicable, an existing services agreement mutually executed by the parties (each, as appropriate, a “Service Agreement”). Except as specifically modified herein, all other terms and conditions of the Service Agreement shall remain unamended and in full force and effect.
Spectrum Enterprise Contact Information
Contact: Dayna Terry
Telephone: 5623900288
Email: [email protected]
Customer Information
Customer Name
City of Redlands
Order #
14352036
Address
35 Cajon St, Suite 30 Redlands CA 92373
Telephone
(909) 335-4795
Email:
[email protected]
Contact Name
Allen Fincher
Telephone
(909) 335-4795
Email:
[email protected]
Billing Address
35 Cajon St, Suite 30 Redlands CA 92373
Billing Contact Name Telephone Email:
NEW AND REVISED SERVICES AT 300 E STATE ST , REDLANDS CA 92373 Service Description Order Term Quantity
Monthly
Recurring
Charge(s)
Total Monthly
Recurring
Charge(s)
Dedicated Fiber Internet 2Gbps 60 Months 1 $1,218.00 $1,218.00 5 Static IP Addresses 60 Months 1 $0.00 $0.00
TOTAL* $1,218.00
ONE TIME CHARGE(S) AT 300 E STATE ST , REDLANDS CA 92373 Service Description Quantity
One Time
Charge(s)
Total
One Time
Charge(s)
Dedicated Fiber Internet Install 1 $0.00 $0.00
TOTAL* $0.00
Redlands Regular Meeting of 03-04-2025 328 of 1100
Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 2 of 4
© 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 02/06/2025
Redlands Regular Meeting of 03-04-2025 329 of 1100
Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 3 of 4 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 02/06/2025
1. TOTAL CHARGE(S). TOTAL MONTHLY RECURRING CHARGES AND TOTAL ONE-TIME CHARGES ARE DUE IN ACCORDANCE WITH THE MONTHLY INVOICE.
2. TAXES. PLUS APPLICABLE TAXES, FEES, AND SURCHARGES AS PRESENTED ON THE RESPECTIVE INVOICE(S).
3. SPECIAL TERMS.
By signing below, the signatory represents they are duly authorized to execute this Service Order.
CUSTOMER SIGNATURE
\s1\
Signature: /spectrumsigner1/
\n1\
Printed Name: /spectrumsignername1/
Title: /spectrumsignertitle1/
\d1\
Date: /spectrumsigneddate1/
Redlands Regular Meeting of 03-04-2025 330 of 1100
Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 4 of 4 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 02/06/2025
"This page intentionally left blank."
Redlands Regular Meeting of 03-04-2025 331 of 1100
Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
To: Purchasing Division
From: ________________________________
Estimated Total Cost: $_________________
Proposed Vendor: __
Request Term:
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must be accompanied by a written justification explaining the circumstances that make alternatives unacceptable.
The City Manager will determine whether the justification is appropriate. Requests for exception must be supported by factual statements that will pass an audit.
2.18.2025 Management Services - DoIT $14,616 Annually Spectrum 5 Years Doc ID: 4e4b5cca3f8b4875a46fe0f142a66fd43df97dab Redlands Regular Meeting of 03-04-2025 332 of 1100
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS
1. Please check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory compatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality requirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. The requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-thannew cost. f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
Please See Attachment
Doc ID: 4e4b5cca3f8b4875a46fe0f142a66fd43df97dab
Redlands Regular Meeting of 03-04-2025 333 of 1100
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Prepared by Date
_________________________________________________________ Department Director Date
Purchasing Approvals
______________________________________________________
Purchasing Agent Approval Date
_______________________________________________________ City Manager Approval Date
The City would no longer use Spectrum services for redundant Internet services. 02 / 18 / 2025
02 / 18 / 2025
Doc ID: 4e4b5cca3f8b4875a46fe0f142a66fd43df97dab
Redlands Regular Meeting of 03-04-2025 334 of 1100
Spectrum- Dedicated Fiber Internet Service
Exception to Bidding and Disclosure Statement: Attachment 1
1.Provide a detailed explanation and pertinent documentation for each category checked in item 1.
For b) The requested product has unique design/performance specifications or quality requirements that are not available in comparable products.
Due to the City’s reliance on cloud-hosted services and online applications that are crucial to internal processes and customer-facing platforms, continuous internet access is vital to the functioning of the City. There are only two vendors that provide the unique internet services needed for a municipality to function. Spectrum and Frontier are the only vendors providing enterprise-grade ISPs, extensive SLAs, and high bandwidth to the area. The City’s primary internet service provider is Frontier, but a dedicated backup service is essential to ensure continuity should the primary service experience failure or disruption. This leaves Spectrum as the only vendor providing the unique internet services necessary to be used as a redundant backup service.
5. Explain what actions (s) the department would take if the sole source services were no longer available.
The IT department would advertise and bid out lower grade internet services. These services would be far below the necessary quality to help the City continually function. Additional services from multiple vendors may be required to replicate the services provided by Spectrum, and even then the enterprisegrade service levels needed would not be reached. This process would take 6-9 months to complete.
During this time the City might not have redundant enterprise-grade internet services in place in case an event was to happen. A failure in the primary service could present a total disruption in the City’s daily functions both internally and externally.
Doc ID: 4e4b5cca3f8b4875a46fe0f142a66fd43df97dab
Redlands Regular Meeting of 03-04-2025 335 of 1100
Spectrum Sole Source Form
Sole-single_Sourc...rm_-_Spectrum.pdf
4e4b5cca3f8b4875a46fe0f142a66fd43df97dab
MM / DD / YYYY
Signed
02 / 18 / 2025
23:56:39 UTC
Sent for signature to Gabriela Gonzalez
([email protected]) and Danielle Garcia
([email protected]) from
[email protected]
IP: 47.181.153.216
02 / 18 / 2025
23:58:11 UTC
Viewed by Gabriela Gonzalez ([email protected]) IP: 47.181.153.216
02 / 18 / 2025
23:58:28 UTC
Signed by Gabriela Gonzalez ([email protected]) IP: 47.181.153.216
02 / 19 / 2025
00:18:07 UTC
Viewed by Danielle Garcia ([email protected])
IP: 47.181.153.216
02 / 19 / 2025
00:18:36 UTC
Signed by Danielle Garcia ([email protected])
IP: 47.181.153.216
02 / 19 / 2025 The document has been completed.
00:18:36 UTC
Redlands Regular Meeting of 03-04-2025 336 of 1100
City Council Meeting J. 1.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Announcement of the 16th Annual Community Day of Service on March 15, 2025 (Mayor Saucedo)
DISCUSSION:
On March 15th, 2025, the Redlands Service Club Council (RSCC) will host the 16th annual Community Day of Service at Sylvan Park. This long-standing partnership between RSCC and the City occurs every Spring, bringing volunteers together to complete vital community projects. Over the years, this collaboration has led to numerous improvements across the City, including the construction of outdoor amphitheater seating in Heritage Park, the installation of 25,000 sq. ft of sod at a new ballfield in Beal Park, rehabilitating the Ford Park ponds, and the replenishing of mulch on the iconic Redlands Blvd median.
This year, all volunteer work will occur at Sylvan Park and focus on several key improvements. Volunteers will assist with ballfield maintenance, including sod replacement, while all decomposed granite (DG) walkways will be resurfaced with new DG. The rosebush area will be weeded, and its edges will be cleaned to remove overgrown vegetation. In the picnic area, wood boards will be replaced and painted as needed to enhance durability and aesthetics. The horseshoe pits will also undergo restoration, with wood replacements as necessary, a full sand replacement, and the addition of two new play courts to expand recreational opportunities.
The impact of this volunteer day initiative is substantial. Since its start, the volunteer contributions have saved the City an estimated $975,000 in labor costs. Approximately 900 volunteers contribute their time and effort each year, collectively contributing to 54,000 men, women, and children who have contributed over the past fifteen years. Local service clubs, schools, and church groups, including The Church of Jesus Christ of Latter-day Saints, Kiwanis, Rotary, the Redlands Coalition, and Redlands High School, are the primary supporters of the event. Their continued commitment ensures the success of this cherished tradition, strengthening the community and enhancing Redlands public spaces.
Redlands Regular Meeting of 03-04-2025 337 of 1100
Redlands Regular Meeting of 03-04-2025 338 of 1100
City Council Meeting J. 2.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Annual Report of the Cultural Arts Commission given by Commissioner Brian Ball (Facilities and Community Services Director Crocker)
DISCUSSION:
For this evening's City Council Meeting, Commissioner Brian Ball will be presenting the Cultural Arts Commission Annual Report.
Redlands Regular Meeting of 03-04-2025 339 of 1100
City Council Meeting J. 3.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Municipal Utilities and Public Works Commission Annual Report to the City Council given by Chairperson Steve Stockton (Municipal Utilities and Engineering Director Harris)
DISCUSSION:
The Municipal Utilities and Public Works Commission (MUPWC) is an advisory body that consists of seven (7) citizen volunteers appointed by City Council.
Chapter 2.38.030 of the Redlands Municipal Code identifies the following MUPWC duties:
Quarterly review of Master Plans for the Public Works and Municipal Utilities Departments;
1. Annual review of the City Capital Improvements Program under the purview of the Public Works and Municipal Utilities Departments;
2. Annual review of the City General Plan, and provide input to the Planning Commission and City Council;
3. Review the status of all active projects on at least a quarterly basis (Public Works and Municipal Utilities Department are on differing 3-month schedules;
4. Review all studies and proposals related to rates and fees charged to the public, including water, sewer, solid waste, and impact development fees;
5. Conduct meetings at least quarterly and provide minutes to the City Council and City staff;
6. Provide quarterly reports of the Commission activities to the City Council and City staff.
7. Each year, the MUPWC presents a report to the City Council summarizing the accomplishments of the previous year and goals for the next year. MUPWC Chairperson Steve Stockton will present the annual report to the City Council tonight.
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director Redlands Regular Meeting of 03-04-2025 340 of 1100
Attachments
MUPWC Annual Report Presentation
Redlands Regular Meeting of 03-04-2025 341 of 1100
MUNICIPAL UTILITIES/PUBLIC WORKS COMMISSION
ANNUAL REPORT
Steve Stockton
MUPWC Chairperson
March 4, 2025
Redlands Regular Meeting of 03-04-2025 342 of 1100
2.38.030: DUTIES:
The commission is a resource for the City Council and City staff and buffer with the general public. In its advisory capacity, the commission shall be knowledgeable of all the public works, utilities and engineering programs.
The commission shall, through the individual and collective expertise of its members, provide advice to the Public Works and Municipal Utilities Departments regarding the public acceptability of proposed plans, programs and projects.
REDLANDS MUNICIPAL CODE – CHAPTER 2.38
Redlands Regular Meeting of 03-04-2025 343 of 1100
2.38.030: DUTIES:
The commission shall conduct periodic reviews of the following items, providing guidance and/or approval to the Public Works and Municipal Utilities Departments and provide recommendations to the City Council, either direct, through the City Council appointed liaison and/or City staff:
Annual review of the City Capital Improvements Program under the purview of the Public Works and Municipal Utilities Departments.
Review the status of all active projects on at least a quarterly basis (Public Works and Municipal Utilities Department are on differing 3 month schedules).
Review all studies and proposals related to rates and fees charged to the public, including water, sewer, solid waste and impact development fees.
REDLANDS MUNICIPAL CODE – CHAPTER 2.38
Redlands Regular Meeting of 03-04-2025 344 of 1100
The Municipal Utilities/Public Works Commission
appreciates the opportunity to be a collective resource for City Council, staff, and the entire Redlands community
MUPWC MEMBERSHIP
Adekunle
Ojo
Robert
Meals
Vice
Chair
David
Garcia Chair
Tom
Breitkreuz
Paul
Norwood
2018 2022 2019 2020 2018 2020 2024
Steve
Stockton CV
Redlands Regular Meeting of 03-04-2025 345 of 1100
2024 ACCOMPLISHMENTS
ü Pavement Management Program
ü Groundwater Well & Booster Pump Rehabilitation Project ü Waterline Replacement Project
ü Wastewater Replacement & Slip-Lining Projects
ü Water System SCADA Expansion Project
ü Citywide Water Meter Replacement Project
ü Citywide Sidewalk/ADA Ramp Replacement Project
Redlands Regular Meeting of 03-04-2025 346 of 1100
2025 GOALS
ü WWTP Improvement Project – Phase 2 Construction Start ü California Street Recycled Water Pipeline Extension Project ü Recycled Water Distribution System Expansion Analysis ü Continue Groundwater Well Rehabilitations
ü Pavement Management Project – 30 Miles
ü Waterline Replacement Project – 3.5 Miles
Redlands Regular Meeting of 03-04-2025 347 of 1100
2025 GOALS
ü Wastewater Pipeline Replacement Projects – 3.5 Miles
ü Continue Water System SCADA Expansion Project
ü Finish Citywide Water Meter Replacement Project
ü Hinckley Sludge Press Construction
ü Tate Water Treatment Plant Influent Pipeline Replacement Project Construction
ü Resolve Mutual Water Company Delivery Shortfall
Redlands Regular Meeting of 03-04-2025 348 of 1100
QUESTIONS?
Redlands Regular Meeting of 03-04-2025 349 of 1100
City Council Meeting J. 4.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Introduction of Citywide Classification and Compensation Process (Human Resources/Risk Management Director Meteau)
DISCUSSION:
On January 21, 2025, the City Council approved a professional services agreement with Public Sector Personnel Consultants to conduct a comprehensive citywide classification and compensation study. This study aims to evaluate the City’s job classifications, compensation structure, and overall alignment with industry standards and organizational needs.
Public Sector Personnel Consultants will provide an overview of the study and key phases. The process will involve data collection, analysis, and stakeholder engagement to ensure a thorough and objective assessment. Regular updates will be provided to keep the Council informed, and final recommendations will be presented upon completion of the study.
SUBMITTED BY:
Robert Meteau, Director, Human Resources/Risk Management RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
PREPARED BY:
Kisha McDonald, Human Resources Manager
Redlands Regular Meeting of 03-04-2025 350 of 1100
City Council Meeting K. 1.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Appeal of the Development Services Director’s approval of Reasonable Accommodation No. 19, a request to allow one service animal on a residential property located at 521 South Fourth Street (APN: 0173-043-09-0000) within the Suburban Residential (R-S) District. Filed by Terra Bird, Appellant (Mayor to declare meeting open as a Public Hearing) (Development Services Director Desatnik)
PROCEDURE FOR PUBLIC HEARING:
1. Mayor declares the meeting open as a public hearing.
2. Mayor calls upon Department Director for report.
3. Mayor calls for questions/comments from members of the City Council.
Mayor calls upon the Appellant, or his or her representative, to make a presentation (3 minutes)
4. Mayor call upon the Applicant, or his/her representative, to make a presentation (3 minutes).
5. Mayor calls for comments/questions/testimony from members of the public (3 minutes per speaker).
6. 7. Mayor calls upon City Clerk to note any written comments received.
Mayor calls upon the applicant, or representative, for rebuttal comments (5 minutes).
8. 9. Mayor closes the public hearing.
10. City Council considers the motion and votes.
MOTION(S):
If the City Council determines that the recommendation is appropriate, the following motion is provided:
I move to adopt Resolution No. 8660 denying the Appeal and upholding the decision of the Development Services Director, and hereby affirm the approval of Reasonable Accommodation No. 19 located at 521 South Fourth Street.
Redlands Regular Meeting of 03-04-2025 351 of 1100
RECOMMENDATION:
Staff recommends that the City Council deny the Appeal and uphold the decision by the Development Services Director to approve Reasonable Accommodation No. 19 for the property located at 521 South Fourth Street.
DISCUSSION:
This item was initially introduced at the February 4, 2025, City Council meeting.
To accommodate the auditory needs of the appellant, the matter was continued to the March 4, 2025, meeting. The Applicant filed an application requesting a Reasonable Accommodation to allow the keeping of one service animal on the property located at 521 South Fourth Street for the applicant’s personal use (see Attachment A). The subject property is within the Residential Suburban (R-S) District (see Attachment B). The application was approved on December 4, 2024, by the Director of Development Services.
The following sections will discuss the matter in terms of a) the request for Reasonable Accommodation; b) the necessary Findings to approve a Reasonable Accommodation; and c) the Appellant’s grounds for appeal.
A) Request for Reasonable Accommodation
Redlands Municipal Code (RMC) Chapter 18.06 allows any person with a disability to submit an application for Reasonable Accommodation to modify or alleviate any zoning code, law, regulation, procedure, or policy that is preventing, or will prevent, the applicant's use and enjoyment of the subject property. The Reasonable Accommodation process is not designed or intended to allow any land use(s) that would otherwise not be permitted in a zoning district.
In this case, the application requested approval for one small service animal to be kept at the subject property (within the house and the rear yard of the property). The service animal was specifically prescribed by a licensed health provider as the necessary treatment for the alleviation of the applicant’s personal medical condition. The applicant submitted appropriate medical evidence from a health care professional as required by RMC Section
18.06.030.
The Development Services Director followed all necessary steps and procedures as required by RMC Chapter 18.06 in the approval of Reasonable Accommodation No. 19. Staff reviewed all application materials, mailed a notice as required by RMC Section 18.06.050, and evaluated the four Findings contained in RMC Section 18.06.070 applicable to Reasonable Accommodations.
Redlands Regular Meeting of 03-04-2025 352 of 1100
B) Findings for Decision on Reasonable Accommodation
As required by RMC Section 18.06.070, the Director must make all four of the following Findings prior to approving any application for Reasonable Accommodation:
a. The person who will use the subject property is protected under the fair housing laws.
b. The requested exception to the zoning code, law, regulation, procedure or policy is necessary to make specific housing available to persons occupying the subject property.
c. The requested accommodation will not impose an undue financial or administrative burden on the city; and
d. The requested accommodation will not require a fundamental alteration of the city's zoning or building laws, policies and/or procedures.
After carefully evaluating all information and materials submitted with the application, the Director determined that all four Findings were satisfactorily addressed, as explained in the decision letter (see Attachment C). There was no compelling reason or other basis to deny the application. Therefore, the application was approved.
C) Appeal Filed
The Director’s decision was dated December 4, 2024, with the ten (10) day appeal period to expire on Monday, December 16, 2024. On the Appeal form (Attachment E), the Grounds of Appeal states:
“My neighbors are non-compliant with the zoning regulations. Their chicken roams freely throughout their backyard. The chicken’s nesting hutch, food and water are left outside. I feel directly affected by this because of possible health concerns. In addition, I feel the Fair Housing Act is misinterpreted and inappropriately applied to my neighbor’s personal situation.”
Response to Grounds for Appeal
The City made its determination based on the correct facts and the substance of the request, which was solely for the purpose of allowing one service animal, identified as a chicken, to reside on the property, under the provisions of the Reasonable Accommodation process. The applicant provided appropriate medical documentation from a licensed healthcare provider affirming the need for the specific service animal as part of the applicant’s treatment for a documented health condition. The approval did not take into consideration unrelated issues, such as potential zoning violations, as the request was solely Redlands Regular Meeting of 03-04-2025 353 of 1100
for an accommodation related to the applicant's disability.
The City was correct in determining that the Fair Housing Act was applied appropriately. The Fair Housing Act (FHA), and the corresponding state law, allow for reasonable accommodations for individuals with disabilities, including the need for service animals. The applicant’s request for a service animal was evaluated strictly within the framework of those laws. The appellant’s assertion that the Fair Housing Act was misinterpreted is not supported by the legal framework, which permits reasonable accommodations for individuals with disabilities to support their medical needs (including the keeping of a service animal). The service animal is permitted based on the applicant’s documented medical need, not as a general exemption to zoning regulations.
In response to the appellant’s concerns about potential health risks from the chicken kept at the property, it is important to note that the approval of the Reasonable Accommodation comes with specific conditions (Attachment F) that address animal care, sanitation, and potential impacts to surrounding properties.
The approval is subject to specific conditions designed to mitigate any potential negative impact of the service animal on surrounding properties and the community. These conditions include the following key requirements:
a. The chicken must primarily be kept indoors. When outside, it must be supervised at all times and can only roam within a secure, enclosed area (Condition No. 4). Additionally, coops and runs must be located at least five feet from property lines and 25 feet from any neighboring dwellings (Condition No. 5), ensuring that the animal does not interfere with neighboring properties.
b. All coops and runs be kept clean and well-maintained to promote the health of the chicken and prevent any health risks such as odors or pests (Condition No. 7). This includes ensuring that feed containers are secure and rodent-proof, and that fresh water is always available to the animal (Conditions No. 8 and No. 9).
c. Specific measures must be in place to prevent access by predators and rodents, such as rodent-proof coops and secure feed storage (Condition No. 6). This ensures that potential health risks from pests or unsanitary conditions are minimized. These measures are designed to ensure that the service animal's presence does not create any adverse health, safety, or environmental impacts on the neighboring properties and the surrounding community.
ALTERNATIVES:
Redlands Regular Meeting of 03-04-2025 354 of 1100
The City Council may request additional information and continue the hearing to a later date; or,
1. Redlands Regular Meeting of 03-04-2025 355 of 1100
The City Council may determine it is appropriate to approve the Appeal and overturn the Director’s decision, resulting in denial of Reasonable Accommodation No. 19. In accordance with RMC Section 18.06.090, if the City Council is to consider reversing the prior approval of Reasonable Accommodation No. 19, then the Council must determine that one or more of the following findings were not met:
2. a. The person who will use the subject property is protected under the fair housing laws.
b. The requested exception to the zoning code, law, regulation, procedure or policy is necessary to make specific housing available to persons occupying the subject property.
c. The requested accommodation will not impose an undue financial or administrative burden on the city; and
d. The requested accommodation will not require a fundamental alteration of the city's zoning or building laws, policies and/or procedures.
Should the Council decide to approve the Appeal and reverse the Director’s decision, staff would request a continuance to a specific date to allow time for preparation of the necessary resolution.
SUBMITTED BY:
Brian Desatnik, Development Services Director
RECOMMENDED BY:
Charles Duggan, Jr., City Manager
REVIEWED BY:
Yvette Abich Garcia, City Attorney
Chris Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Rosemary Montoya, Assistant Planner
Brian Foote, City Planner/Planning Manager
Redlands Regular Meeting of 03-04-2025 356 of 1100
Fiscal Impact
Fiscal Year: 24-25
Revenue Generating: No
Appropriation Required Y/N: No
Discussion:
There is no fiscal impact associated with this request. The appellant paid the applicable filing fee.
Attachments
Attachment A - Location Map and Aerial Photo
Attachment B - Zoning Map
Attachment C - Application Form
Attachment D - Site Plan
Attachment E - Approval Letter
Attachment F - Conditions of Approval
Attachment G - Appeal Form
Attachment H - Resolution No. 8660
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1 I:\cmo\Resolutions\8660 Reasonable Accommodation.doc-jm RESOLUTION NO. 8660
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
DENYING THE APPEAL AND UPHOLDING THE APPROVAL BY THE
DEVELOPMENT SERVICES DIRECTOR FOR REASONABLE
ACCOMMODATION NO. 19, A REQUEST TO KEEP ONE SERVICE ANIMAL AT A SINGLE-FAMILY PROPERTY LOCATED AT 521 SOUTH FOURTH STREET.
WHEREAS, Chapter 18.06 (Fair Housing Reasonable Accommodations for Persons with Disabilities) of the Redlands Municipal Code was established to provide a procedure to evaluate requests for reasonable accommodation related to specific applications of the zoning law in order to ensure that no person is discriminated against because of race, color, religion, sex, sexual orientation, familial status, marital status, disability, national origin, source of income, or ancestry, as required by federal and/or state law, by being denied an equal opportunity to use and enjoy their dwelling and to authorize the application of exceptions to the city's zoning law and land development standards, if warranted; and
WHEREAS, the property owner has applied for Reasonable Accommodation No. 19 for relief from the provisions of Redlands Municipal Code Section 18.40.030 (Permitted Uses) to allow the keeping of one (1) chicken as an assistance animal to be kept primarily indoors and within the designated fenced rear yard area of the residence located at 521 South Fourth Street in the Suburban Residential (R-S) land use district; and
WHEREAS, the Development Services Department reviewed the request and related application materials, and determined the application satisfied all four of the required findings necessary to approve Reasonable Accommodation No. 19; and WHEREAS, on December 4, 2024, the Development Services Director determined the application was approved, and issued a letter notifying the Applicant of the approval; and WHEREAS, the Appellant filed a timely Appeal on December 16, 2024; and WHEREAS, on or about January 21, 2025, notice of this public hearing was mailed to the owners of record of all properties within 300 feet of the subject property, in accordance with Sections
18.06.090 and 18.06.050 of the Redlands Municipal Code; and WHEREAS, on February 4, 2025, the City Council held a duly noticed public hearing to consider the Appeal of the Development Services Director’s approval of Reasonable Accommodation No. 19; and
WHEREAS, on February 4, 2025, the City Council held a noticed public hearing on the Appeal for Reasonable Accommodation No. 19 and considered verbal and written testimony of City staff, the Appellant, the Applicant for Reasonable Accommodation No. 19, and testimony from members of the public; and
WHEREAS, the proposal qualifies for exemption from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) of the CEQA Guidelines.
Redlands Regular Meeting of 03-04-2025 370 of 1100
2 I:\cmo\Resolutions\8660 Reasonable Accommodation.doc-jm
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:
Section 1. The proposal is exempt from environmental review in accordance with the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3) known as the general rule exemption where there is no possibility that the activity in question may cause a significant effect on the environment.
Section 2. The proposal requested by Reasonable Accommodation No. 19 is supported by circumstances and facts establishing that:
a. The Applicant submitted appropriate documentation from a licensed healthcare provider, identifying the chicken as a service animal necessary to the alleviate of the Applicant’s medical condition.
b. The Development Services Director determined that the request satisfied all four required findings for approval of a Reasonable Accommodation, as outlined in RMC Section
18.06.070.
c. The accommodation was requested solely in support of the Applicant's personal medical needs and does not provide a general waiver from the zoning regulations. d. The approval of the Reasonable Accommodation includes specific conditions to mitigate potential impacts to neighboring properties, including requirements for the chicken to be kept primarily indoors, and to be housed in a secure, sanitary, and well-maintained environment.
e. Conditions of approval further ensure that the chicken's care is properly managed, with requirements for secure coops and runs, supervision when outdoors, and measures to prevent health risks or interference with neighboring properties.
Section 3. The City Council has considered the Appeal filed by Ms. Terra Bird, hereby denies the Appeal, and UPHOLDS the decision of the Development Services Director that approved the application for Reasonable Accommodation No. 19.
ADOPTED, SIGNED AND APPROVED this 4
th day of February, 2025.
_________________________
Mario Saucedo, Mayor
ATTEST:
_________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 371 of 1100
3 I:\cmo\Resolutions\8660 Reasonable Accommodation.doc-jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof held on the 4 th day of February
2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 372 of 1100
City Council Meeting L. 1.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the Second Amendment to the Professional Services Agreement with George Hills Company, Inc. increasing annual compensation and bringing the total compensation to an amount not to exceed $394,333.32 to provide third-party liability claims administration (Human Resources/Risk Management
Director Meteau)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve the Second Amendment to the agreement with George Hills Company, Inc.
1. RECOMMENDATION:
Staff recommends that Council approve the Second Amendment to the Agreement to Perform Professional Services between George Hills Company, Inc. and the City of Redlands to provide third-party liability claims administration on a flat fee basis for an amount not-to-exceed the amount of $394,333.32 for the services provided during the term of the agreement.
DISCUSSION:
As provided in Resolution No. 8574, the City may delegate government claims responsibilities to its third-party claims administrator (TPA) to facilitate the day-to-day operations of claims management and ensure that the City complies with Government Code relating to Claims against a Public Entity. On July 5, 2022, City Council approved a 3-year agreement with George Hills for such services.
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Under Exhibit “B” Fee Schedule (page 14) of the existing agreement, fees for claims administration services include a fixed fee of $81,000 per year for the first year and further states that the fixed fee is subject to re-evaluation in the event that the claim volume increases/decreases by 10%. In late 2023, George Hills completed an evaluation, and it was ascertained that the City's claims have increased above 10%, resulting in an actual cost to George Hills of $108,000.
In April 2024 an amendment to the original agreement was requested and approved to move away from a fixed fee compensation for claim administration services. Instead, the First Amendment specified that claim administration services will be compensated on a time and expense basis, effective retroactively to July 1, 2023, and according to the amended fee schedule, include a not to exceed the annual cap of $95,000 for the remaining duration of the agreement and the total compensation not to exceed $270,052.
This change in how compensation is determined would need to be adjusted to the claim volume the City receives.
Upon completion of the 2023/24 fiscal year (FY), George Hills completed an evaluation and notified the City that the allocated amount had been exhausted and a balance of $48,000 for the 2023/24 FY term was due. In late 2024, George Hills notified staff that the current amount allocated for the 2024/25 FY would be exhausted by February 2025, based on the increased claims volume and activity thus far.
Based on the last two years exceeding the budgeted amounts due to recent claims volume and activity, the City determined that a return to the flat fee would be beneficial to the City for budgeting and cost-savings purposes effective March 1, 2025.
The other terms of the agreement remain the same through June 2025.
ALTERNATIVES:
N/A
STRATEGIC PLAN:
N/A
SUBMITTED BY:
Robert Meteau, Human Resources/Risk Management Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Redlands Regular Meeting of 03-04-2025 374 of 1100
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Marla Martinez, HR Manager
Fiscal Impact
Fiscal Year: 23-24
Revenue Generating: No
Appropriation Required Y/N: No
Discussion:
According to the new terms of the City's amended agreement, the City agrees to pay for all services performed by Consultant on a Time and Expense basis, in the form of adjuster's fees not to exceed the annual cap of $95,000. The current hourly rates for Consultant’s personnel are:
Claims Supervisor: $127/hour*
Claims Adjuster: $102/hour*
Claims Processing: $84/hour*
Attachments
Second Amendment
First Amendment
Agreement with George Hills
Redlands Regular Meeting of 03-04-2025 375 of 1100
1 I:\cmo\Agreements\George Hills 2nd Amendment FY25-0023.docx-jm
SECOND AMENDMENT TO AGREEMENT TO PERFORM
PROFESSIONAL SERVICES
This second amendment (“Second Amendment”) to the agreement for third party liability claims administration services (“Agreement”), dated July 5, 2022, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and George Hills Company, Inc., a California corporation (“Consultant”), is made and entered into this 4 th day
of March, 2025.
RECITALS
WHEREAS, the City and Consultant entered into a Professional Services Agreement on July 5, 2022 for the performance of third party administration services; AND WHEREAS, the Parties entered into a First Amendment to the Agreement dated April 16, 2024 (“First Amendment”); and
WHEREAS, it is the desire of the City and Consultant to enter into this Second Amendment to the Agreement to provide additional compensation to paid by City to Consultant for the Performance of Services, and make other related modifications to the Agreement.
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. Subsection 4.2 under Article 4 of the Agreement, entitled “Performance of Services,” is hereby amended to read as follows:
4.2 The term of this Agreement shall be for a period of three (3) years beginning July 5, 2022 and expiring on June 30, 2025.
Section 2. Subsection 5.1 under Article 5 of the Agreement, entitled “Payments to Consultant,” is hereby amended to read as follows:
“The total compensation for Consultant’s performance of the Services during the Term of this Agreement shall not exceed the amount of Three Hundred Ninety-Four Thousand Three Hundred and Thirty-Three Dollars and 32/100 ($394,333.32).
Effective July 1, 2023, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount set forth in this Section and in accordance with the rates specified in Exhibit “B”, titled “Fee Schedule” attached hereto and incorporated by reference herein.”
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2 I:\cmo\Agreements\George Hills 2nd Amendment FY25-0023.docx-jm Section 3. Exhibit “B” of the First Amendment titled “Fee Schedule”, is hereby amended and replaced by an amended Exhibit “B”, which is attached hereto as Attachment 1 and incorporated herein by this reference.
Section 4. All other provisions of the Agreement and First Amendment shall remain unchanged by this Second Amendment and in effect.
IN WITNESS WHEREOF, the parties have executed this Second Amendment, to be effective as of March 4, 2025.
CITY OF REDLANDS GEORGE HILLS COMPANY, INC.
Mario Saucedo, Mayor John E. Chaquica,
Chief Executive Officer
ATTEST:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 377 of 1100
3 I:\cmo\Agreements\George Hills 2nd Amendment FY25-0023.docx-jm ATTACHMENT 1
EXHIBIT "B"
Fee Schedule
The following compensation, fees and expenses, shall be paid in consideration for the services provided by Consultant as described in this Agreement to Perform Professional Services under Article 5 – Payments to Consultant, which has been agreed to, including claims activity. This section shall remain in force and services provided during the term of this Contract, unless otherwise amended by the parties.
The amounts to be paid pursuant to this Agreement are detailed in two distinct areas of services:
First, under subsection 1) below, “Fees for Claims Administration Services”; and Second, under subsection 2) below, “Reimbursable Costs and Expenses” which specifically relate to provision of claims handling services which is the subject of this Contract.
The fees and expenses/costs will be billed together monthly in our standard invoice format.
Additionally, if the City elects any optional services identified in this section, such as First Party Subrogation Services or any of the identified Optional Services, such agreed upon additional amounts will also be billed together monthly where applicable.
1. Fees for Claims Administration Services
For the first year of the Agreement, Client agrees to pay a fixed fee of $69,000 plus $12,000 in costs for a total of $81,000 in exchange for the claim administration and handling services described in this Agreement and the Exhibits hereto. The fixed fee is a base fee and subject to reevaluation in the event that the claim volume increases or decreases by more than 10%. The City agrees to the base number of claims is 70.
For the second year of the Agreement, City agrees to pay for all services performed by Consultant on a Time and Expense basis. Consultant will charge time to each claim using 1/10th of an hour increments for each task performed on a claim. The time spent and further descriptions of each task shall be stated on each monthly invoice. The cumulative annual billing, however, shall not exceed the annual cap of $143,000 plus $12,000 in costs for a total of $155,000, which cap is subject to annual adjustments.
The current hourly rates for Consultant’s personnel are:
a. Claims Supervisor Rate: $127
b. Claims Adjuster Rate: $102
c. Claims Processor Rate: $84
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4 I:\cmo\Agreements\George Hills 2nd Amendment FY25-0023.docx-jm For the third year of the Agreement, for the period July 1, 2024 through February 28, 2025, City agrees to pay Consultant on a Time and Expense basis. Consultant will charge time to each claim using 1/10th of an hour increments for each task performed on a claim. The time spent and further descriptions of each task shall be stated on each monthly invoice. The amount to be paid to Consultant shall not exceed $95,000 plus $12,000 in costs for a total of $107,000, The current hourly rates for Consultant’s personnel are as set forth above. For the third year of the Agreement, for the period March 1, 2025 through June 30, 2025, the City shall pay Consultant a monthly Flat Rate of $12,833.33 for a total of $51,333.32. The total not to exceed amount for the third year of the Agreement is $158,333.32.
It is Consultant’s responsibility to monitor, review and advise City of any annual cap adjustments, whether by increase or decrease. In the event that Consultant reasonably estimates that the cap will be reached or exceeded in any year, notice will be provided to the City indicating that an adjustment may be necessary. If the cap is not adjusted, Consultant will perform services up to the amount of the cap and must cease all work until the parties reach an agreement on the annual cap adjustment. To be effective, any annual cap adjustment must be included in a written amendment to this Agreement pursuant to Section 8.6.
2. Reimbursable Costs and Expenses
b. Annual Administration Fee: City agrees to pay an annual administration fee of $10,000, in addition to the flat claims administration fee, which is billed annually at the beginning of the Agreement period and thereafter upon the anniversary of the Agreement.
c. Mileage – Adjuster: Mileage is paid at the IRS rate. d. MMSEA: There is a $500 annual reporting fee. which are paid directly to ExamWorks, for the performance of CMS reporting.
e. Adjuster Travel Expenses: GH will separately charge for any travel expenses in connection with attendance at mediations, settlement conferences, trials, etc. This will be subject to prior approval and that actual expenses will be submitted with receipts on a monthly basis. f. System Access Fee: Access to the claims management information system, “CMIS”, carries a cost of $1,500 annually. That cost is included in the annual administration fee and includes the setup and management of up to Redlands Regular Meeting of 03-04-2025 379 of 1100
5 I:\cmo\Agreements\George Hills 2nd Amendment FY25-0023.docx-jm five (5) “read only” user accounts. “Read/write” access to the system can be obtained for an additional fee.
g. iMetrics Report Fee: There will be no charge for our iMetrics business intelligence reports with executive in-person debriefs. h. Custom Reports: Additional charges for custom reporting shall be defined as, requiring a third-party programmer for three hours or more and is client specific.
i. Catastrophic Fees: GH recognizes that there are events that are unanticipated and catastrophic. When such events occur, it requires additional hours for the handling of such claims. As such, to preserve the quality and efficiency of service for which we are known, GH proposes that should any one catastrophic event occur resulting in five or more claimants, or two or more claimants with their own defense counsel, City shall be billed at the current hourly rate for all services. See current rates below.
Catastrophic Fees under this section only apply to Cities which have selected a “Fixed Fee” or “Time and Expense with a cap” payment options. a. Supervisor Rate: $135
b. Sr, Adjuster Rate: $115
c. Adjuster Rate: $102
d. Claims Processor Rate: $89
j. 3% Annual Escalator: All GH pricing options under this Contract are subject to an automatic annual increase of 3%. This annual increase shall take effect upon each anniversary of the Contract effectiveness date. k. General File: A general administrative file shall be established and maintained to track effort related to services necessary to fulfill our contractual obligations and not otherwise associated with a claim. l. Paper Files: GH is prepared to take the lead to arrange for all services relating to conversion storage, copying, scanning, shipping, and disposal.
GH will provide you a quote for any services related to storage, retrieval, copying, scanning, shipping, and disposal of paper files.
3. First Party Subrogation Services And Fees
GH is a claim administration firm experienced in the handling of first party subrogation claims and is ready and capable of performing such services on behalf of City. GH does not handle subrogation claims with a value of less than $1000.
For any claim in excess of $1,000, City authorizes GH for to initiate its Subrogation Services as described more fully in Attachment A, Scope of Services and Client Expressed Authority and Limitations as well as Attachment A-1, Subrogation Redlands Regular Meeting of 03-04-2025 380 of 1100
6 I:\cmo\Agreements\George Hills 2nd Amendment FY25-0023.docx-jm Agreement. Our services are unique to a first party loss of the City caused by the intentional or negligent act of a third party. City will pay a Subrogation Fee in the amount of 30% for each and every recovery obtained. The minimum amount to be paid to GH will be $250 per claim upon recovery.
4. Optional Services
a. Legal Services and Consultation (Optional and upon request):
GH employs in-house General Counsel which have vast experience in claims and litigation handling for all claims which are, or could be, subject to this agreement. GH offers the services of its attorneys as an additional resource for GH clients, on a time and expense basis, as follows:
i. Litigation Management: $225.00 per hour
These services include the oversight of all assigned GH claims adjusters and monitoring and handling of “watch list” claims (highest exposure, most complex litigation). These services are also available on a claim by claim basis in support of the Lead Adjuster assigned due to the complexity of the claims.
ii. Monitoring Counsel: $225.00 per hour
This case specific service includes evaluating coverage issues, monitoring claim and litigation strategy, analyzing liability and damage issues, participating in discussions regarding resolution by trial or settlement, and controlling costs.
iii. Outside General and Special Counsel: $225.00 per hour These services include confidential analysis and problem solving for managing risk and avoiding unnecessary litigation and provides immediate access to legal advice This includes identifying coverage issues, providing input and assistance on Public Records Act Requests, tort claim handling and strategy, conflicts of interest, oversight of outside litigation counsel and providing legal opinions on potential and active litigation.
iv. Trial/Mediation/Board Meetings Attendance: $175.00 per hour These services include attending Board Meetings, trial, mediation, and other court hearing attendance including appearing before Courts of Appeal. Analysis and consultation provided before, during and after these significant litigation events can reduce exposure and maximize opportunities for resolution.
v. Legal Training and Seminars: $175.00 per hour
These services include providing customized seminars and training upon request. Subject areas include memorandums of coverage, all aspects of risk management, claims handling and litigation, employment Redlands Regular Meeting of 03-04-2025 381 of 1100
7 I:\cmo\Agreements\George Hills 2nd Amendment FY25-0023.docx-jm law and general liability claims. Courses are customized to address the client’s specific needs.
vi. Professional and Financial Services: $175.00 per hour As related to risk management and loss prevention in alignment with the scope of services.
NOTE: These services are traditionally Time and Expense, however an annual fee can be considered.
5. PAYMENT SCHEDULE
GH will submit its invoices to City, and payment shall be made by City, within a reasonable period of time, not to exceed thirty (30) days from the date of the invoice.
6. ELECTRONIC FUNDS TRANSFER OR DIRECT DEPOSIT
GH has determined that the most efficient and secure default form of payment for goods and/or services provided under Contract with City shall be Electronic Funds Transfer (EFT) or direct deposit, unless an alternative method of payment is deemed appropriate by both GH and City and agreed to in writing.
GH will submit a direct deposit authorization request via to City with banking and vendor information, and any other information that the City determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements.
At any time during the duration of the Contract, GH may submit a written request for an exemption to this requirement. Such request must be based on specific legal, business or operational needs and GH will explain why the payment method designated by the City is not feasible and an alternative is necessary.
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1 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms
FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES This first amendment (“First Amendment”) to the agreement for third party liability claims administration services (“Agreement”), dated July 5, 2022, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and George Hills Company, Inc., a California corporation (“Consultant”), is made and entered into this 16th day of April, 2024.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend Article 5.1 of their existing Agreement to amend the Consultant’s Scope of Services and increase Consultant’s annual compensation, bringing the Consultant’s total compensation to an amount not-to-exceed Two Hundred Seventy Thousand Dollars ($270,052), and
WHEREAS, it is the desire of the City and Consultant to amend Exhibit “A,” “Scope of Services” to include an amended “Scope of Services,” which is attached hereto by reference; and WHEREAS, it is the desire of the City and Consultant to amend Exhibit “B,” “Fee Schedule” to include an amended “Fee Schedule,” which is attached hereto by reference.
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. The scope of work performed by Consultant pursuant to Exhibit “A” of the Agreement, entitled “Scope of Services,” is hereby amended and replaced by an amended Exhibit “A,” which is attached hereto and incorporated herein by this reference Attachment 1.
Section 2. Subsection 4.2 under Article 4 of the Agreement, entitled “Performance of Services,” is hereby amended to read as follows:
4.2 The term of this Agreement shall be for a period of three (3) years beginning July 5, 2022 and expiring on July 5, 2025.
Section 3. Subsection 5.1 under Article 5 of the Agreement, entitled “Payments to Consultant,” is hereby amended to read as follows:
The total compensation for Consultant’s performance of the Services during the Term of this Agreement shall not exceed the amount of Two Hundred Seventy Thousand Dollars ($270,052.00). Commencing on the Effective Date of this Agreement, fees and expenses to be paid to Consultant shall not exceed Eighty Thousand Fifty-Two Dollars ($80,052.00) for the first year of the Agreement and Ninety-Five Thousand Dollars ($95,000.00) for each subsequent year of the Agreement. Effective July 1, 2023, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount in accordance with the Redlands Regular Meeting of 03-04-2025 383 of 1100
2 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms rates specified in Exhibit “B,” titled “Fee Schedule,” which is attached hereto and incorporated herein by this reference.
Section 4. The scope of services set forth in Exhibit “A” of the Agreement titled, “Scope of Services,” is hereby amended and replaced by an amended Exhibit “A,” which is attached hereto and incorporated herein by this reference as Attachment 1.
Section 5. The fee schedule set forth in Exhibit “B” of the Agreement titled, “Fee Schedule,” is hereby amended and replaced by an amended Exhibit “B,” which is attached hereto and incorporated herein by this reference as Attachment 2.
Section 6. All other provisions of the Agreement shall remain unchanged by this First Amendment and in effect.
IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of April 16, 2024.
CITY OF REDLANDS GEORGE HILLS COMPANY, INC.
________________________________ By: ________________________________ Eddie Tejeda, Mayor John E. Chaquica, Chief Executive
Officer
ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 384 of 1100
3 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms ATTACHMENT 1
EXHIBIT "A"
SCOPE OF SERVICES
SCOPE OF SERVICES AND CLIENT EXPRESSED AUTHORITY
AND LIMITATIONS UNDER THE CONTRACT
This Exhibit A is intended to provide the scope of services and specific service expectations in this Agreement, that would not otherwise require revision during the contract period, and which may differ from or elaborate upon our Client Service Profile. Services to be provided by George Hills Company (“GH”) on behalf of City of Redlands (“City”) may include all or some of the following, I. SERVICES INCLUDED IN THE CONTRACT
A. General Administrative Services
Throughout each year GH performs numerous functions which support claims administration on behalf of the City, but do not include any claims handling, and are performed by non-claims personnel.
Additionally, in the first year of a new client there are several “on-boarding” services that are general and administrative in nature. Below is a list of such services which are included within the terms of this Contract:
1) Access to CMIS and training.
2) A monthly listing of open claims, showing expense categories, reserves, and total incurred. 3) Monthly claim summary reports.
4) Providing loss run data and required reports.
5) Providing annual reports to outside agencies.
6) Filing of regulatory reports (such as 1099, W-9, etc.). 7) Establish and maintain a trust fund to pay indemnity and expenses that may be due on claims. The amount to be maintained in the trust fund shall be determined by City. 8) If the trust fund is not set-up with the GH preferred bank—California Bank & Trust, there may be an additional set-up fee (other banks processes can be extraordinarily time consuming).
9) New bank account set up (signature cards, test checks, online access, set up bank in CXP). 10) Discussion and agreement on the Approval process.
11) Process checks weekly.
12) Submit positive pay if applicable/monitor positive pay (review daily emails from bank for exceptions).
13) Maintain a copy of all checks drawn by GH to pay claims and claims related expenses. 14) Submit monthly check registers of all transactions made for the period. 15) Monitor account balance, prepare replenishment requests as needed (customize request for each client’s need).
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4 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms 16) Monthly bank reconciliation (prepared and sent to City). 17) Special reports that requested to go with billing invoices (by member, claim type, etc.). 18) Payment of invoices that are pass-throughs (i.e., invoices for medical record copies, ExamWorks, etc.).
19)Certificates of insurance as required by the Contract.
B. Investigative Services
1) Receipt and examination of all reports of accidents or incidents that are or may be the subject of claims.
2) Investigate accidents or incidents as warranted, to include on-site investigation, photographs, witness interviews, determination of losses and other such investigative services necessary to determine all City losses but not to include extraordinary investigative services outside the expertise of GH.
3) In the event City or other agency conducts any investigation, and upon Client’s request, GH shall review and analyze for liability and/or damage issues and for possible additional follow-up investigation.
4) Maintain service on a 24-hour, 7 days per week basis, to receive reports of any incident or accident which may be the subject of a liability claim and provide immediate investigative services to the extent necessary to provide a complete investigation. 5) Undertake items of investigation requiring special handling for CITY at the direction of the CITY’s Attorney or authorized representative.
C. Liability and Claim Handling Services
1) Promptly set up a claim file upon receipt of the claim and maintain a claim file on each potential or actual claim reported.
2) Assess and evaluate the nature and extent of each claim and establish claims reserves for indemnity and legal expense.
3) GH will follow any City policy regarding tort claim rejection instructions, including rejection and return of an untimely or insufficient claim. 4) Ensure timely tort claim handling, including contact and follow-up with claimants regarding claim issues and processing.
5) Any bodily injury claim that is being pursued shall be indexed. Notice only matters or precautionary bodily injury claims that are not pursued do not need to be indexed. 6) Determine the need for defense representation, recommend legal counsel, and support litigation activity.
7) Report claims to the excess insurer in compliance with excess carrier’s reporting requirements and coordinate with the excess insurer on a claim’s progress in accordance with the excess insurer’s reporting requirements.
8) Maintain records on any such claim and notify City when City is about to exhaust the SelfInsured Retention. 9) Obtain settlement contracts and releases upon settlement of claims or potential claims not in litigation.
10) Perform periodic reviews, as needed, of City files and claims as well as statutory requirements to ensure compliance including excess insurance related requirements.
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5 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms 11) Perform the necessary data gathering for the Medicare, Medicaid, and SCHIP Extension Act of 2007 (MMSEA) and the Set Aside Contracts in compliance with Section 111 of the MMSEA including the required reporting. (See Attachment B) 12) To the extent there is privileged information or PHI shared between agencies, which is subject to protection under HIPAA, GH shall implement all necessary measures in compliance with the Act and will execute a Business Associates Agreement (BAA).
D. Litigation Support Services
1) Upon notification by the City that litigation has been filed on an open claim, GH shall follow the litigation referral process as outlined in the Client Expressed Scope of Work Instructions form.
2) Work cooperatively with City in choosing outside counsel from approved panel, if any, and assist defense counsel in on-going litigation defense efforts. 3) Obtain and maintain a Litigation Plan and Budget.
4) Review legal bills for compliance with Litigation Plan and Budget; Review, evaluate and adjust defense counsel invoices for legal services.
5) Cooperate with and assist defense counsel assigned to litigation of open claims and provide such investigative services as directed during pre-trial and trial stages. 6) Assist in responding to discovery or preparing discovery. 7) At the request of the City, attend mandatory settlement conferences on behalf of City. 8) At the request of the City, appear on behalf of City in small claims actions filed against City on open claims handled by GH.
9) At the request of the City, GH can file small claims actions on behalf of the City. 10)Review and evaluate case evaluations, correspondence and status reports forwarded to GH by counsel. Regularly discuss, review, and direct investigation, discovery, and case strategy with counsel.
11)Cooperate with counsel as a team with an open communication approach on each case to obtain the most economical and best result for the City.
E. Reports and Procedures
1) Within thirty (30) days of assignment, or sooner if practicable, required, or requested, GH will provide City with a report pursuant to specified claims handling instructions, showing name(s) of claimant(s), type of claim, date of loss, comments on liability, reserve recommendations, settlement recommendations, and other pertinent information.
Subsequent to the initial thirty (30) day report, GH will report as often as warranted by any important change in status but no longer than every ninety (90) days until the claim closes unless extended diary is appropriate.
2) All original reports, documents, and claim data of every kind or description, that are prepared in whole or in part by or for the GH in connection with this contract shall be City's property and constitute the GH’s work product for which compensation is paid. A copy of all reports, documents, and claim data of every kind or description that is in whole or in part by or for the City is the property of GH. Additional copies of original reports, documents, and data requested by City will be at City’s expense in accordance with this contract.
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6 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms 3) GH agrees that City have access and the right to audit and reproduce any of the GH’s relevant records to ensure that the City is receiving all services to which the City is entitled under this Contract or for any purpose relating to the Contract.
F. Data
1) Utilize GH’s claims management system—CXP (ClaimsXpress), or a substantially similar equivalent with comparable features and functionality. City will be provided “read-only” access to the claims system. “Read-write” access may be obtained at the City’s additional expense.
2) Record all claim information including all financial data. 3) Provide City and broker Read only on-line access to the claims data system (up to five users), if desired by City.
4) Provide monthly standard loss run and check register. 5) Provide annual claims data report upon request. Written authorization and/or a Business Associate Agreement may be required for confidential information protected by HIPAA. 6) Provide assistance to City in developing customized reports when requested (may require additional charge).
7) Arrange for electronic file conversion for any open and closed claims at the direction of City.
G. Claim Review Meetings
GH shall, on a mutually agreed periodic basis, meet with City to review and discuss the City’s claims inventory and claims results of specified periods and delivery of services by CLAIM ADMINISTRATOR.
H. Financial Accounting
1) Establish and maintain a trust fund for the purpose of paying indemnity and expenses that may be due on the claims. The amount to be maintained in the trust fund shall be determined by the City.
2) Maintain a copy of all checks drawn by the GH to pay claims and claims related expenses. 3) Submit monthly check registers of all transactions made for the period. 4) Complete or update Attachment B “Preferred Method of Check Processing” for check processing options.
5) Approval process shall be documented in GH Client Expressed Scope of Work Standards and Instruction Form.
6) GH will provide monthly bank reconciliation reports to City for audit purposes.
I. Third Party Subrogation Services
1) GH personnel are well versed in the identification, handling, and pursuit of subrogation claims arising out of CLAIMS which are the subject of this Contract. Included within this contract, GH will perform the following functions:
2) Identify potential opportunities to recover from persons, businesses, and entities other than the City.
3) Prepare and file a claim with each identified entity. 4) As applicable, tender defense to or seek recovery from any identified entity.
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7 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms 5) With the assistance of counsel, prepare and file any necessary litigation required to effect the claim of recovery on behalf of the City
6) Manage litigation related to such claims made to other person, businesses or entities J. First Party Subrogation Services
GH is a claim administration firm experienced in the handling of first party subrogation claims and is ready and capable of performing such services on behalf of City. GH does not handle subrogation claims with a value of less than $1000. For any claim in excess of $1,000, City may retain GH for Subrogation Services. Our services are unique to a first party loss of the City caused by the intentional or negligent act of a third party. Such losses generally are for the recovery of damages, and may include:
1) Labor costs, fully loaded and including benefit costs, for district or other personnel responding to or in any manner providing services;
2) Services or materials provided by outside vendors or contractors; 3) Internal or external vehicle or equipment use and/or rental; 4) Materials and/or goods utilized for the repair/replacement of damaged property; and/or 5) Additional fees that may be specific to the individual entity that are provided for within district ordinances or other governing documents.
II. CLIENT EXPRESSED AUTHORITY AND LIMITATIONS
The list immediately below contains numerous services provided in this Contract for which GH requests the City expressly establish authority and/or limitations, on the ability of GH to act on behalf of the City. The City will check the appropriate box establishing the authority of GH to act or the limitation as to that authority.
INVESTIGATION:
George Hills will conduct all investigations
City will conduct all investigations
City will direct GH on each claim as to who performs investigations In the event the Client or other agency conducts any investigation, GH shall review for completeness.
Retention of Vendors (appraisers, translators, copy services, Independent Adjuster, IME’s, Surveillance, etc.):
Must be preauthorized by City
Does not need preauthorization
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8 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms REJECTION OF CLAIMS:
City’s position regarding rejections (e.g., if entity so dictates, a claim will be rejected for insufficiency). Check all that apply.
Protocols for Rejections
GH needs authorization
GH does not need authorization
GH sends the Rejection
City sends the Rejection
GH sends out Denial Letter simultaneously with Rejection outlining the reason LITIGATION:
Check all that apply.
GH will handle litigated claims
Full
As assigned
Check Issuance and Data Input
Data Input only
City will handle litigated claims in-house, with GH to capture data into SIMS City will send data to GH weekly
City will send data to GH monthly
Mandatory Settlement Conferences
GH always attends
At City request only
Small Claims Actions filed against City
GH always appears
At City request only
Legal Counsel
GH must have City authorization to refer to outside Legal Counsel GH does not need City authorization to refer to outside Legal Counsel GH must use City approved Legal Panel for Attorney selection City does not have an approved Legal Panel for Attorney selection All Litigation to be handled by City in-house Legal
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9 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms GH always sends Litigation Assignment packets to Legal Counsel City specific Litigation Guidelines: Yes No
City specific Litigation Referral Form/Letter: Yes No
City specific Litigation Budget Form: Yes No
Pay fees for Experts, photocopies, medical records as: Expense Legal EXCESS REPORTING:
GH will report claims to the excess insurer in compliance with excess carrier’s reporting requirements and coordinate with the excess insurer on a claim’s progress in accordance with the excess insurer’s reporting requirements.
City will report claims to the excess insurer in compliance with excess carrier’s reporting requirements and coordinate with the excess insurer on a claim’s progress in accordance with the excess insurer’s reporting requirements.
AUTHORITY LEVELS:
Reserve within SIR:
$0.00 Other: $ (specify amount)
Adjuster must seek approval from (client contact) to post indemnity reserves above authority level.
Medical Treatment:
Medical Authorizations should only be sent to the claimant once liability is determined to be adverse to the City.
Medical Authorizations should go out as soon as it is determined that a BI claim is being pursued.
CLAIMS EXCEEDING SIR:
GH stops tracking activity once the SIR has been reached.
GH will continue to track all activity at and/or above the SIR. The Excess JPA/Carrier will provide GH with activity documentation above the SIR.
GH will reserve to Full Value and track recoveries.
THIRD PARTY SUBROGATION SERVICES:
GH is authorized to initiate third party subrogation claims on behalf of City GH must obtain authorization to initiate third party subrogation claims on behalf of City.
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10 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms FIRST PARTY SUBROGATION SERVICES:
City elects to incorporate the first party subrogation services of GH into the contract City authorizes GH to initiate first party subrogation claims on behalf of City City agrees to the additional compensation payable to GH for its first party subrogation services as follows:
GH shall be entitled to _______% of the gross recovery for each claim initiated by GH through its first party subrogation efforts.
City agrees to the terms and conditions stated in Attachment B, Subrogation Services.
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11 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms ATTACHMENT 2
EXHIBIT "B"
FEE SCHEDULE
The following compensation, fees and expenses, shall be paid in consideration for the services provided by Consultant as described in this Agreement to Perform Professional Services under Article 5 – Payments to Consultant, which has been agreed to, including claims activity. This section shall remain in force and services provided during the term of this Contract, unless otherwise amended by the parties.
The amounts to be paid pursuant to this Agreement are detailed in two distinct areas of services:
First, under subsection 1) below, “Fees for Claims Administration Services”; and Second, under subsection 2) below, “Reimbursable Costs and Expenses” which specifically relate to provision of claims handling services which is the subject of this Contract.
The fees and expenses/costs will be billed together monthly in our standard invoice format.
Additionally, if the City elects any optional services identified in this section, such as First Party Subrogation Services or any of the identified Optional Services, such agreed upon additional amounts will also be billed together monthly where applicable. 1) Fees for Claims Administration Services
For the first year of the Agreement, Client agrees to pay a fixed fee of $69,000 in exchange for the claim administration and handling services described in this Agrement and the Exhibits hereto. The fixed fee is a base fee and subject to reevaluation in the event that the claim volume increases or decreases by more than 10%. The City agrees that the base number of claims is 70.
Effective July 1, 2023 for the remaining duration of the term of the agreement, City agrees to pay for all services performed by Consultant on a Time and Expense basis. Consultant will charge time to each claim using 1/10th of an hour increments for each task performed on a claim. The time spent and further descriptions of each task shall be stated on each monthly invoice. The cumulative annual billing, however, shall not exceed the annual cap of $95,000, which cap is subject to annual adjustments. It is Consultant’s responsibility to monitor, review and advise City of any annual cap adjustments, whether by increase or decrease. In the event that Consultant reasonably estimates that the cap will be reached or exceeded in any year, notice will be provided to the City indicating that an adjustment may be necessary. If the cap is not adjusted, Consultant will perform services up to the amount of the cap and must cease all work until the parties reach an agreement on the annual cap adjustment. To be effective, any annual cap adjustment must be included in a written amendment to this Redlands Regular Meeting of 03-04-2025 393 of 1100
12 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms Agreement pursuant to Section 8.6. The current hourly rates for Consultant’s personnel are:
Claims Supervisor: $127/hour*
Claims Adjuster: $102/hour*
Claims Processing: $84/hour*
*All hourly rates and fees in the Agreement are subject to the Annual Escalator language found in Section 2(i) of this Exhibit. 2) Reimbursable Costs and Expenses
a. Annual Administration Fee: City agrees to pay an annual administration fee of $10,000 which is billed annually at the beginning of the Agreement period and thereafter upon the anniversary of the Agreement. b. Mileage – Adjuster: Mileage is paid at the IRS rate. c. MMSEA: There is a $500 annual reporting fee which is paid directly to ExamWorks, for the performance of CMS reporting.
d. Adjuster Travel Expenses: Consultant will separately charge for any travel expenses in connection with attendance at mediations, settlement conferences, trials, etc. This will be subject to prior approval and that actual expenses with no mark-ups will be submitted with receipts on a monthly basis.
e. System Access Fee: Access to the claims management information system, “CMIS”, carries a cost of $1,500 annually. That cost is included in the annual administration fee and includes the setup and management of up to five (5) “read only” user accounts. “Read/write” access to the system can be obtained for an additional fee.
f. iMetrics Report Fee: There will be no charge for our iMetrics business intelligence reports with executive in-person debriefs. g. Custom Reports: Additional charges for custom reporting shall be defined as, requiring a third-party programmer for three hours or more and is client specific.
h. Catastrophic Fees: Consultant recognizes that there are events that are unanticipated and catastrophic. When such events occur, it requires Redlands Regular Meeting of 03-04-2025 394 of 1100
13 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms additional hours for the handling of such claims. As such, to preserve the quality and efficiency of service for which we are known, Consultant proposes that should any one catastrophic event occur resulting in five or more claimants, or two or more claimants with their own defense counsel, City shall be billed at the current hourly rate for all services. Catastrophic Fees under this section only apply to City’s which have selected a “Fixed Fee” or “Time and Expense with a cap” payment options.
i. 3% Annual Escalator: All Consultant pricing options under this Contract are subject to an automatic annual increase of 3%. This annual increase shall take effect upon each anniversary of the Contract effectiveness date. . j. General File: A general administrative file shall be established and maintained to track effort related to services necessary to fulfill our contractual obligations and not otherwise associated with a claim. k. Paper Files: Consultant is prepared to take the lead to arrange for all services relating to conversion storage, copying, scanning, shipping, and disposal. Consultant will provide you a quote for any services related to storage, retrieval, copying, scanning, shipping, and disposal of paper files. 3) First Party Subrogation Services And Fees
Consultant is a claim administration firm experienced in the handling of first party subrogation claims and is ready and capable of performing such services on behalf of City. Consultant does not handle subrogation claims with a value of less than $1000. For any claim in excess of $1,000, and with prior written consent from City, Consultant shall initiate its Subrogation Services as described more fully in Exhibit A, Scope of Services and Client Expressed Authority and Limitations as well as Attachment A-1, Subrogation Agreement. Our services are unique to a first party loss of the City caused by the intentional or negligent act of a third party. City will pay a Subrogation Fee in the amount of 30% for each and every recovery obtained. 4) Optional Services
a. Legal Services and Consultation (Optional and upon written request):
Consultant employs in-house General Counsel which have vast experience in claims and litigation handling for all claims which are, or could be, subject to this agreement. Consultant offers the services of its attorneys as an additional resource for Consultant clients, on a time and expense basis, as follows:
i. Litigation Management: $175.00 per hour
These services include the oversight of all assigned Consultant claims Redlands Regular Meeting of 03-04-2025 395 of 1100
14 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms adjusters and monitoring and handling of “watch list” claims (highest exposure, most complex litigation). These services are also available on a claim-by-claim basis in support of the Lead Adjuster assigned due to the complexity of the claims.
ii. Monitoring Counsel: $175.00 per hour
This case specific service includes evaluating coverage issues, monitoring claim and litigation strategy, analyzing liability and damage issues, participating in discussions regarding resolution by trial or settlement, and controlling costs.
iii. Outside General and Special Counsel: $175.00 per hour These services include confidential analysis and problem solving for managing risk and avoiding unnecessary litigation and provides immediate access to legal advice This includes identifying coverage issues, providing input and assistance on Public Records Act Requests, tort claim handling and strategy, conflicts of interest, oversight of outside litigation counsel and providing legal opinions on potential and active litigation.
iv. Trial/Mediation/Board Meetings Attendance: $175.00 per hour These services include attending Board Meetings, trial, mediation, and other court hearing attendance including appearing before Courts of Appeal. Analysis and consultation provided before, during and after these significant litigation events can reduce exposure and maximize opportunities for resolution.
v. Legal Training and Seminars: $175.00 per hour
These services include providing customized seminars and training upon request. Subject areas include memorandums of coverage, all aspects of risk management, claims handling and litigation, employment law and general liability claims. Courses are customized to address the client’s specific needs.
vi. Professional and Financial Services: $175.00 per hour As related to risk management and loss prevention in alignment with the scope of services.
NOTE: These services are traditionally Time and Expense, however an annual fee can be considered.
I. PAYMENT SCHEDULE
Consultant will submit its invoices to City, and payment of undisputed amounts shall be made by City, within a reasonable period of time, not to exceed thirty (30) days from the date of the invoice.
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15 I:\cmo\Agreements\George Hills Company, Inc. First Amendment FY23-0067.docx-ms II. ELECTRONIC FUNDS TRANSFER OR DIRECT DEPOSIT
Consultanthas determined that the most efficient and secure default form of payment for goods and/or services provided under Contract with City shall be Electronic Funds Transfer (EFT) or direct deposit, unless an alternative method of payment is deemed appropriate by both Consultantand City and agreed to in writing.
Consultant will submit a direct deposit authorization request via to City with banking and vendor information, and any other information that the City determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements.
At any time during the duration of the Contract, Consultant may submit a written request for an exemption to this requirement. Such request must be based on specific legal, business or operational needs and Consultant will explain why the payment method designated by the City is not feasible and an alternative is necessary.
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City Council Meeting L. 2.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Introduction of Ordinance No. 2979 amending Chapter 5.04 of the Redlands Municipal Code relating to Business Licenses
(Management Services/Finance Director Garcia)
MOTION(S):
If the City Council deems it appropriate, staff recommends the following motion:
I move to introduce Ordinance No. 2979.
RECOMMENDATION:
Staff recommends that Council introduce Ordinance No. 2979 amending Chapter 5.04 of the Redlands Municipal Code, standardizing business license payment schedules to align with the calendar year and clarifying ambiguous language.
DISCUSSION:
The City's Municipal Code currently outlines the procedures for businesses to apply for a business license. However, the existing language in certain sections has caused confusion and inconsistency regarding eligible professions and renewal dates. This ordinance seeks to address these issues by clarifying ambiguous language, aligning renewal periods with the calendar year to match the gross receipt schedule, and ensuring clear communication to promote a more efficient process.
1. Clarification and Revision of Ambiguous Language
Current Process: In its current form, the language in Chapter 5.04.130 of the City’s Municipal Code is ambiguous and specific terms are not well-defined and this has created confusion among business owners regarding what is required to obtain or renew a business license. Businesses with unique licensing requirements have struggled to interpret the code, leading to delays and Redlands Regular Meeting of 03-04-2025 416 of 1100
requirements have struggled to interpret the code, leading to delays and inconsistent application of rules.
Amendment: The revised language will provide clearer definitions for eligible professions and businesses, establish specific application guidelines, and use plain language to ensure the process is accessible and easy to understand for all business owners.
2. Revision of Due Dates to Align with Calendar Year
Current Process: Under the current ordinance, business licenses are subject to a renewal period based on the City’s fiscal year. This system can be cumbersome for businesses, especially those that operate on a calendar-year basis. For example, business owners who begin operations or file taxes at the start of the calendar year may face conflicting timelines for licensing and taxation, causing confusion and estimated gross receipts.
Amendment: The new ordinance shifts business license due dates and gross receipt earnings to be reported on a calendar-year basis, January 1st to December 31st. This will align our annual business licensing and expiration dates with gross receipts schedules for tax reporting purposes. By harmonizing these processes, the City aims to simplify reporting requirements, making it easier for businesses to comply with both licensing and tax regulations without navigating different timelines.
3. Overall Impact of the Changes
These changes are designed to enhance the business licensing process by aligning renewal deadlines with the calendar year reporting of gross receipts, promoting consistency and clarity. Improved language and streamlined requirements will foster a more cohesive process, reduce confusion, and increase compliance.
ALTERNATIVES:
The City Council may choose to reject, modify, or table the proposed ordinance.
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
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REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:
Whitney Mesna, Administrative Analyst
Fiscal Impact
Fiscal Year: FY 24/25
Discussion:
There is no fiscal impact associated with this action. There will be no change to the business license rates.
Attachments
Ordinance No. 2979 Legislative
Ordinance No. 2979 Clean
Redlands Regular Meeting of 03-04-2025 418 of 1100
1 I:\cmo\Ordinances\2979 Ordinance-5.04_Legislative.docx-jm ORDINANCE NO. 2979
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING CHAPTER
5.04 (BUSINESS TAXES, LICENSES AND REGULATIONS) OF THE
REDLANDS MUNICIPAL CODE RELATING TO ANNUAL AND
SEMIANNUAL BUSINESS LICENSES.
WHEREAS, Chapter 5.04 (Business Taxes, Licenses and Regulations) of the Redlands Municipal Code sets forth regulations related to the issuance of business licenses and the schedule of payment of business license fees; and
WHEREAS, Ordinance No. 2979 would amend Chapter 5.04 of the Redlands Municipal Code to align due dates for the payment of business license fees with the calendar year rather than fiscal year and clarifying ambiguous language.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. The table set forth in Chapter 5.04, titled “BUSINESS LICENSES GENERALLY,” is hereby amended as to Section 5.04.410 to read as follows:
“5.04.410: PAYMENT; ANNUAL WHEN UNSPECIFIED”
Section 2. Chapter 5.04, titled “BUSINESS LICENSES GENERALLY,” Section
5.04.130 is hereby amended to read as follows:
“5.04.130: EXEMPTION UNDER FEDERAL OR STATE LAW:
Nothing in this chapter or chapter 5.08 of this title contained shall be deemed or construed as applying to any person, firm, or corporation conducting, managing or carrying on or engaged in any business or occupation exempt from taxation by municipal corporations by virtue of the constitution and laws of the United States or of the state of California. (Prior code § 2121) However, such businesses exempt from taxation pursuant to this section, are required to obtain a city business license.”
Section 3. Chapter 5.04, titled “BUSINESS LICENSES GENERALLY,” Section
5.04.390 is hereby amended to read as follows:
“5.04.390: PAYMENT; ANNUAL DUE DATE:
All annual license fees shall become due and payable in advance on July 1 January 1 each year, unless otherwise provided. The annual license period is defined as the fiscal calendar year January through December.” July 1 through June 30.
Section 4. Chapter 5.04, titled “BUSINESS LICENSES GENERALLY,” Section
5.04.400 is hereby amended to read as follows:
Redlands Regular Meeting of 03-04-2025 419 of 1100
2 I:\cmo\Ordinances\2979 Ordinance-5.04_Legislative.docx-jm “5.04.400: PAYMENT; SEMIANNUAL DUE DATE:
All semiannual license fees shall become due and payable on in advance on July 1 and January 1 and July 11 of each year, unless otherwise provided. Semiannual license periods are defined as the periods July 1 through December 31 and January 1 through June 30 and July 1 through December 31 of each fiscal calendar year.”
Section 5. Chapter 5.04, titled “BUSINESS LICENSES GENERALLY,” Section
5.04.410 is hereby amended to read as follows:
“5.04.410: PAYMENT; SEMIANNUAL WHEN UNSPECIFIED:
All licenses in this chapter and chapter 5.08 of this title unspecified are payable semiannually annually. on January 1 and July 1 unless otherwise provided.” Section 6. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
Section 7. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City and thereafter this ordinance shall take effect as provided by law.
ATTEST: Mario Saucedo, Mayor
Jeanne Donaldson, City Clerk
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3 I:\cmo\Ordinances\2979 Ordinance-5.04_Legislative.docx-jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly adopted by the City Council at a regular meeting thereof held on the 4th day of March, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Jeanne Donaldson, City Clerk
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1 I:\cmo\Ordinances\2979 Ordinance-5.04_Clean.docx-jm
ORDINANCE NO. 2979
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING CHAPTER
5.04 (BUSINESS TAXES, LICENSES AND REGULATIONS) OF THE
REDLANDS MUNICIPAL CODE RELATING TO ANNUAL AND
SEMIANNUAL BUSINESS LICENSES.
WHEREAS, Chapter 5.04 (Business Taxes, Licenses and Regulations) of the Redlands Municipal Code sets forth regulations related to the issuance of business licenses and the schedule of payment of business license fees; and
WHEREAS, Ordinance No. 2979 would amend Chapter 5.04 of the Redlands Municipal Code to align due dates for the payment of business license fees with the calendar year rather than fiscal year and clarifying ambiguous language.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. The table set forth in Chapter 5.04, titled “BUSINESS LICENSES GENERALLY,” is hereby amended as to Section 5.04.410 to read as follows:
“5.04.410: PAYMENT; ANNUAL WHEN UNSPECIFIED”
Section 2. Chapter 5.04, titled “BUSINESS LICENSES GENERALLY,” Section
5.04.130 is hereby amended to read as follows:
“5.04.130: EXEMPTION UNDER FEDERAL OR STATE LAW:
Nothing in this chapter or chapter 5.08 of this title contained shall be deemed or construed as applying to any person, firm, or corporation conducting, managing or carrying on or engaged in any business or occupation exempt from taxation by municipal corporations by virtue of the constitution and laws of the United States or of the state of California. However, such businesses exempt from taxation pursuant to this section, are required to obtain a city business license.” Section 3. Chapter 5.04, titled “BUSINESS LICENSES GENERALLY,” Section
5.04.390 is hereby amended to read as follows:
“5.04.390: PAYMENT; ANNUAL DUE DATE:
All annual license fees shall become due and payable January 1 each year, unless otherwise provided. The annual license period is defined as the calendar year January through December”.
Section 4. Chapter 5.04, titled “BUSINESS LICENSES GENERALLY,” Section
5.04.400 is hereby amended to read as follows:
“5.04.400: PAYMENT; SEMIANNUAL DUE DATE:
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All semiannual license fees shall become due and payable on January1 and July 1 of each year, unless otherwise provided. Semiannual license periods are defined as the periods January 1 through June 30 and July 1 through December 31 of each calendar year.” Section 5. Chapter 5.04, titled “BUSINESS LICENSES GENERALLY,” Section
5.04.410 is hereby amended to read as follows:
“5.04.410: PAYMENT; ANNUAL WHEN UNSPECIFIED:
All licenses in this chapter and chapter 5.08 of this title unspecified are payable annually. unless otherwise provided.”
Section 6. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
Section 7. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City and thereafter this ordinance shall take effect as provided by law.
ATTEST: Mario Saucedo, Mayor
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 423 of 1100
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I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly adopted by the City Council at a regular meeting thereof held on the 4th day of March, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 424 of 1100
City Council Meeting L. 3.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Introduction of Ordinance No. 2980 to Amend and Restate Chapter
5.08 of the Redlands Municipal Code relating to Business Licenses (Management Services/Finance Director Garcia)
MOTION(S):
If the City Council deems it appropriate, staff recommends the following motion:
I move to introduce Ordinance No. 2980.
RECOMMENDATION:
Staff recommends that the Council introduce Ordinance No. 2980, amending Chapter 5.08 of the Redlands Municipal Code to require most businesses to apply for and pay for business licenses on a calendar-year basis, while also addressing and revising language inconsistencies between sections.
DISCUSSION:
Currently, the City's Municipal Code permits certain professions to apply for and pay business license fees on a semiannual basis. However, this semiannual licensing and renewal date creates complexity and has never been practical for operational processes. This ordinance transitions non-construction trades from a semiannual licensing schedule to an annual calendar-year schedule to ensure consistency. Nothing in this section, or the proposed changes to the Municipal Code under this chapter, will alter or change in any way the dollar amount that a business would otherwise pay to obtain a business license under the current code.
1. Annual Business License Requirement for Most Professions Current Process: Specific businesses and professions can apply for and pay for business licenses on a semiannual basis. However, this is not a practical approach. The business license issuance and renewal are automatically Redlands Regular Meeting of 03-04-2025 425 of 1100
approach. The business license issuance and renewal are automatically provided for an annual period, ending December 31st, if the business falls within the guidelines.
Amendment: Specified businesses and professions will now be required to apply for and pay for business licenses on an annual basis, expiring December 31st each year. This change aligns the code with current practices and clarifies licensing dates for businesses. Nothing in this section, or the proposed changes to the Municipal Code under this chapter, will alter or change in any way the dollar amount that a business would otherwise pay to obtain a business license under the current code.
Construction trades have the ability to apply semiannually to accommodate the nature of their work, as construction projects often span a variety of timeframes and can involve fluctuating workforce demands.
2. Transition to Calendar-Year Licenses
Current Process: Business Licenses are currently reporting gross receipt earnings by a fiscal year period (July 1st through the preceding year as of June 30th), which does not align with the annual licensing and expiration date of December 31st.
Amendment: The new ordinance shifts business license gross receipt earnings to be reported on a calendar-year basis, January 1st to December 31st. This will align our annual business licensing and expiration dates with gross receipts schedules for tax reporting purposes. By harmonizing these processes, the city aims to simplify reporting requirements, making it easier for businesses to comply with both licensing and tax regulations without navigating different timelines. Nothing in this section, or the proposed changes to the Municipal Code under this chapter, will alter or change in any way the dollar amount that a business would otherwise pay to obtain a business license under the current code.
3. Revision of Contradictory Language
Current Process: The language in Section 5.08.130 (Bungalow and Auto Camps) conflicts with Section 5.08.050 (Hotels, Apartment Houses, or Living Unit Rentals). These discrepancies, compounded by outdated terminology, create confusion for both businesses and staff.
Amendment: The revised language resolves inconsistencies and removes outdated terminology, resulting in clear, user-friendly language. This ensures consistent fee structures and eliminates contradictions between sections.
The proposed amendments to Chapter 5.08 of the City's Municipal Code aim to enhance clarity, consistency, and operational efficiency in the business licensing process. By transitioning most professions to an annual calendar-year licensing schedule, aligning gross receipt reporting with the calendar year, and revising Redlands Regular Meeting of 03-04-2025 426 of 1100
contradictory language, the ordinance simplifies compliance for businesses while ensuring practices align with current operational standards.
ALTERNATIVES:
The City Council may choose to reject, modify, or table the proposed ordinance.
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
PREPARED BY:
Whitney Mesna, Administrative Analyst
Fiscal Impact
Fiscal Year: FY 24/25
Discussion:
There is no fiscal impact associated with this action.
Attachments
Ordinance No. 2980 Legislative
Ordinance No. 2980 Clean
Redlands Regular Meeting of 03-04-2025 427 of 1100
1 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm ORDINANCE NO. 2980
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING AND RESTATING CHAPTER 5.08 (BUSINESS LICENSE RATES) OF THE REDLANDS MUNICIPAL
CODE RELATING TO ANNUAL AND SEMIANNUAL BUSINESS LICENSE RATES.
WHEREAS, Chapter 5.08 (Business License Rates) of the Redlands Municipal Code establishes the business license rates for specified businesses in the City; and WHEREAS, Ordinance No. 2980 would amend Chapter 5.08 of the Redlands Municipal Code to transition some semiannual licenses to annual licenses based on calendar year, and revise contradictory language; and
WHEREAS, Ordinance No. 2980 does not change any of the existing business license rates.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. Redlands Municipal Code Chapter 5.08 “BUSINESS LICENSE RATES,” is repealed and replaced with an amended and restated Chapter 5.08 (“Business License Rates”) to read as follows:
“CHAPTER 5.08
BUSINESS LICENSE RATES
SECTION:
Article I. General Provisions
5.08.005: Establishment
5.08.010: Rate For Undetermined Classification
5.08.015: Constitutionality; Provisional Fee
Article II. Gross Receipts Schedule
5.08.020: General Rate Based Upon Gross Receipts
5.08.025: Due Date [Reserved]
Article III. Gross Receipts Businesses
5.08.030: Cleaning And Dyeing
5.08.035: Feed And Fuel
5.08.040: Fertilizer
5.08.045: Funeral Directors, Undertakers
5.08.050: Fumigating
5.08.055: Hotels, Apartment Houses Or Living Unit Rentals Redlands Regular Meeting of 03-04-2025 428 of 1100
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5.08.060: Ice Delivery
5.08.065: Landscaping
5.08.070: Laundries
5.08.075: Service Station
5.08.080: Upholstering
5.08.085: Commercial Storage Or Warehouse Facility
5.08.090: Commission Merchant; Rate
5.08.095: Commission Merchant; Defined
Article IV. Professions
5.08.100: License Fee
5.08.105: No Fixed Place Of Business
5.08.110: Enumeration
5.08.115: Due Date[Reserved]
5.08.120: Realtors
5.08.125: Six Month Minimum[Reserved]
Article V. SemiaAnnual Rates
5.08.130: Bungalow And Auto CampsCourts
Article V. No Fixed Place of Business Rates
5.08.135: Units Over Five [Reserved]
5.08.140: Cannery
5.08.145: Commercial Art; Seasonal
5.08.150: Construction Generally
5.08.155: Builder, Large Operation
5.08.160: Electrical
5.08.165: Plumbing, Plastering, Masonry
5.08.170: Roofing, Sheet Metal, Furnace, Ventilating
5.08.175: Sundry Construction Work
5.08.180: Construction Activities Enumerated
5.08.185: Construction Activities Not Enumerated
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5.08.190: When Licensed Under Two Or More Sections
5.08.195: Initial License; Annual
5.08.200: Delinquency, Renewal, New Or Initial License
5.08.205: Dog Kennels; Rate
5.08.210: Dog Kennels; No Other License Required
5.08.215: Employment Bureau; Rate
5.08.220: Employment Bureau; Defined
5.08.225: House Moving; Rate And Permit Fee
5.08.230: House Moving; License Prerequisite For Street Use
5.08.235: House Moving; Permit Prerequisite To Moving
5.08.240: House Moving; Form Of Permit
5.08.245: Manufacturers, Processors And Millers
5.08.250: Newspapers
5.08.255: Packinghouse
5.08.260: Peddling; Fish And Meat
5.08.265: Peddling; Food Products
5.08.270: Peddling; Merchandise
5.08.275: Popcorn Wagon
5.08.280: Ready Cut Houses
5.08.285: Roller Or Ice Skating Rink
5.08.290: Tree Surgery, Topping And Trimming
5.08.295: Transportation Of Passengers
5.08.300: Transportation Of Baggage Or Goods
5.08.305: Janitorial Services
Article VI. Daily Rates
5.08.310: Amusements, Transient
5.08.315: Auctioneer; Rate
5.08.320: Auctioneer; Exemption For Established Merchant Or Realtor
5.08.325: Exemption For Official Sales
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5.08.330: Auctions
5.08.335: Carnival; Rate
5.08.340: Carnival; Defined
5.08.345: Carnival; Single Or Multiple Ownership Provisions
5.08.350: Circus
5.08.355: Trained Animals Exhibition
5.08.360: Side Show
5.08.365: Ferris Wheel Or Riding Devices
5.08.370: Peddling; Badges, Balloons, Etc.
5.08.375: Peddling; Agents And Canvassers
5.08.380: Peddling; Other Goods
Article VII. Particular Business
5.08.385: Billiard And Pool Hall
5.08.390: Bowling
5.08.395: Sale Of Merchandise In Billiard Or Pool Hall Or Bowling Alley
5.08.400: Boxing And Wrestling Exhibition
5.08.405: Clothing Club
5.08.410: Bingo Games
5.08.415: Dances
5.08.420: Academy; Dramatic School
5.08.425: Junk Collector
5.08.430: Solicitor
5.08.435: Motion Picture Theater
5.08.440: Open Air, Tent Show
5.08.445: Pawnbroker; Rate
5.08.450: Pawnbroker; Sale Of Goods Not Included
5.08.455: Photographers
5.08.460: [Reserved]Artist Soliciting Or Canvassing
5.08.465: [Reserved]Sale Of Sewing Machines From Fixed Place Of Business Redlands Regular Meeting of 03-04-2025 431 of 1100
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5.08.470: [Reserved]Sale Of Sewing Machines From Vehicle
5.08.475: Shooting Gallery
5.08.480: Wholesalers
5.08.482: Distribution Center
Article VIII. Advertising
5.08.485: Billboards And Real Estate Signs
5.08.490: Circulars And Dodgers
5.08.495: Distribution Of Handbills To Be In Code Compliance
5.08.500: Exemptions
Article IX. Coin Operated Machines
5.08.505: Fee; Exemptions
5.08.510: Prohibited Devices
5.08.515: Seizure For Nonpayment
5.08.520: Redemption And/Or Sale
Article X. Wheel Tax
5.08.525: Rate
5.08.530: Application To Local Businesses
5.08.535: Intent Of Tax
ARTICLE I. GENERAL PROVISIONS
5.08.005: ESTABLISHMENT:
The rates of license for the businesses, trades, professions, exhibitions and occupations hereinafter named are established for and within the city as in this chapter set forth. (Prior code § 2201)
5.08.010: RATE FOR UNDETERMINED CLASSIFICATION:
Every person, firm or corporation conducting, managing or carrying on any business of any kind in the city, and not otherwise provided for, shall pay a license fee of twelve dollars ($12.00)twenty four dollars $24.00) semiannually. (Prior code § 2202)
5.08.015: CONSTITUTIONALITY; PROVISIONAL FEE:
If any article, section, sentence, clause or phrase of this chapter or chapter 5.04 of this title is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portion of this chapter or chapter 5.04 of this title; and in the event that any license fee or classification shall be discriminatory, unreasonable, or prohibitory, and invalid, then in that event that license fee for Redlands Regular Meeting of 03-04-2025 432 of 1100
6 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm such business or classification thereof shall be the sum of twenty four dollars ($24.00). (Prior code § 2203)
ARTICLE II. GROSS RECEIPTS SCHEDULE
5.08.020: GENERAL RATE BASED UPON GROSS RECEIPTS:
Every person, not otherwise licensed by other provisions of this chapter and chapter 5.04 of this title, having a fixed place of business in the city, selling, keeping for sale, goods, wares or merchandise, or any article of personal property, or who charges for services rendered, or for work or labor performed, or who conducts or carries on any line of business therein, not otherwise licensed herein, shall pay an semiannual annual license fee in accordance with the following schedule based on the annual gross receipts for the preceding calendar year:
At Least But Less Than Semiannual Annual
Fee
$ 0.00 $1,500.00 $84.00
$1,500.00 $5,000.00 $126.00
Five thousand dollars ($5,000.00) and over shall pay the semiannual fee of six dollars ($6.00)twelve dollars ($12.00) plus three dollars ($1.503.00) for each additional five thousand dollars ($5,000.00) annual gross receipts or fraction thereof. (Prior code § 2211)
5.08.025: DUE DATE: [Reserved]
The semiannual licenses specified in this article are due and payable on July 1 of each year. (Prior code § 2212)
ARTICLE III. GROSS RECEIPTS BUSINESSES
5.08.030: CLEANING AND DYEING:
For every cleaning and dyeing works, plant and place of business located within the city, where electricity, steam, gas, or water is used for the operation of machinery in connection therewith the license fee shall be based on the gross business as set forth in the schedule as per section 5.08.020 of this chapter. (Prior code § 2221)
5.08.035: FEED AND FUEL:
Every person, firm, or corporation conducting, managing, or carrying on the business of feed and fuel store shall pay a license based on the gross business of the previous twelve (12) months as set forth in the schedule of fees in section 5.08.020 of this chapter. (Prior code § 2222)
5.08.040: FERTILIZER:
For every person, firm, or corporation conducting, managing, or carrying on the business of selling, soliciting for the sale of, or delivering fertilizer of any kind within the city, the license fee shall be based Redlands Regular Meeting of 03-04-2025 433 of 1100
7 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm on the gross business of the previous twelve (12) months specified under section 5.08.020 of this chapter. (Prior code § 2222.1)
5.08.045: FUNERAL DIRECTORS, UNDERTAKERS:
For every person, firm, or corporation conducting, managing, or carrying on the business of funeral director, embalmer, or undertaker, or the operation of ambulance service, the license fee shall be based on the gross business of the previous twelve (12) months at the rate under the proper class as set forth in section 5.08.020 of this chapter. (Prior code § 2222.2)
5.08.050: FUMIGATING:
For every person, firm or corporation conducting, managing, or carrying on the business of fumigation, spraying or sulphursulfur dusting, the license fee shall be based on the gross business of the previous twelve (12) months at the rate under the proper class as set forth in section 5.08.020 of this chapter. (Prior code § 2222.3)
5.08.055: HOTELS, APARTMENT HOUSES OR LIVING UNIT RENTALS:
Every person, firm or corporation conducting, managing or maintaining a hotel, apartment house or an activity of renting living quarters of any nature consisting of four (4) or more rental units whether or not all of the units are located on the same lot or parcel of property, not otherwise provided for in this chapter and chapter 5.04 of this title, shall pay a license tax based on the gross business receipts of the previous calendar year as set forth in the schedule of fees in section 5.08.020 of this chapter. (Prior code § 2223)
5.08.060: ICE DELIVERY:
For every person, firm or corporation conducting, managing or carrying on the business of manufacturing or selling ice from an established place of business within the city, the license fee shall be based on the gross business of the past twelve (12) months, as set forth in the schedule of fees in section 5.08.020 of this chapter. (Prior code § 2224)
5.08.065: LANDSCAPING:
For every person, firm or corporation conducting, managing or carrying on the business of landscaping, the license fee shall be based on the gross business of the previous twelve (12) months and at the proper rate as specified the schedule of fees in section 5.08.020 of this chapter. (Prior code § 2225)
5.08.070: LAUNDRIES:
The rates for laundries shall be the same as those as set forth in the schedule of fees in section 5.08.020 of this chapter. (Prior code § 2225.1)
5.08.075: SERVICE STATION:
For every person, firm or corporation conducting, managing or operating a service station, where gasoline, oil, grease, tires, batteries, accessories or any other goods, wares, merchandise or service rendered, is sold, the license fee shall be based on the gross business of the preceding twelve (12) months and according to the schedule of fees as set forth in section 5.08.020 of this chapter. (Prior code § 2226)
5.08.080: UPHOLSTERING:
For every person, firm or corporation conducting, managing or carrying on the business of making, renovating, cleaning or recovering mattresses, or upholstering household furniture, or other articles of Redlands Regular Meeting of 03-04-2025 434 of 1100
8 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm personal property, the license fee shall be based on the gross business of the last twelve (12) months at the proper rate specified in the schedule set forth in section 5.08.020 of this chapter. (Prior code § 2227)
5.08.085: COMMERCIAL STORAGE OR WAREHOUSE FACILITY:
For every person, firm, partnership, business or corporation conducting, managing or operating a business of leasing, renting or otherwise providing warehouse or storage space for compensation, for household goods, personal property, wares or merchandise of any kind, the business license tax shall be based on the gross business in the past twelve (12) months as set forth in section 5.08.020 of this chapter. (Ord. 2664, § 1, 2007: prior code § 2228)
5.08.090: COMMISSION MERCHANT; RATE:
Every person, firm or corporation conducting, managing or carrying on the business of a commission merchant shall pay a license fee based on the gross business of the past year, according to the schedule set forth in section 5.08.100 of this chapter. (Prior code § 2229)
5.08.095: COMMISSION MERCHANT; DEFINED:
For the purpose of this chapter and chapter 5.04 of this title, the term "commission merchant" is defined to be the business of buying or selling melons, fruit, vegetables, meat, provisions, produce, food products, drugs, medicines, jewelry, precious metals, or goods, wares, or merchandise, as a broker or agent for the owner or consignee thereof for a fee or commission, whether or not the operation of such business customarily includes that actual possession, custody or control of such goods, wares or merchandise. (Prior code § 2229.1)
ARTICLE IV. PROFESSIONS
5.08.100: LICENSE FEE:
Every person not otherwise licensed by other provisions of this chapter and chapter 5.04 of this title, having a fixed place of business in the city, managing, conducting or carrying on or engaging in any business, profession or occupation included, but not limited to, those mentioned in section 5.08.110 of this article, shall pay an semiannual license fee in accordance with the following schedule based on the gross receipts for the preceding calendar year:
At Least But Less
Than
SemiaAnnual Fee
$ 0.00 $3,000.00 $ 816.00
$3,000.00 $5,000.00 $2412.00
Five thousand dollars ($5,000.00) and over shall pay the semiannual fee of twelve dollarstwenty four ($2412.00) plus three dollars seventy five centsseven dollars and fifty cents ($3.757.50) for each additional two thousand five hundred dollars ($2,500.00) annual gross receipts or fraction thereof. (Prior code § 2231)
5.08.105: NO FIXED PLACE OF BUSINESS:
For every person not having a fixed place of business in the city who would otherwise be licensed under section 5.08.100 of this article, the license fee shall be twenty forty dollars ($4020.00) semiannually. (Prior code § 2231.1)
Redlands Regular Meeting of 03-04-2025 435 of 1100
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5.08.110: ENUMERATION:
The licenses provided for in this article shall be paid by every person engaged in the following business, profession or occupation:
Accountant.
Architect.
Attorney at law.
Auditor.
Bond broker.
Bookkeeper.
Chemist.
Chiropodist.
Chiropractor.
Civil, electrical, chemical or structural engineer.
Decorator, interior.
Dentist.
Laboratory technician.
Lending firm.
Loan broker.
Oculist.
Optician.
Optometrist.
Osteopath.
Personnel consultant.
Physician.
Public stenographer.
Security broker.
Stockbroker.
Surgeon.
Veterinarian.
Redlands Regular Meeting of 03-04-2025 436 of 1100
10 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm and every person carrying on or engaged in the business of treating, curing, administering, or giving treatment to the sick, wounded, infirm by any method or pursuant to any doctrine or system, and whether medicine is used or prescribed or not, and where a fee or compensation is received or charged, or donations made therefor. (Prior code § 2232)
5.08.115: DUE DATE: [Reserved]
The semiannual licenses specified in this article are due and payable on January 1 and July 1 each year. (Prior code § 2233)
5.08.120: REALTORS:
For every real estate broker, firm or salesman, a semiannual license as set forth in section 5.08.100 of this chapter shall be required. (Prior code § 2234)
5.08.125: [Reserved]SIX MONTH MINIMUM:
No license fee shall be accepted by the city's finance director or the director's designee under any of the provisions of article III of this chapter and this article IV for a period of less than six (6) months; and no license shall be issued under any of such provisions for a period of time of less than six (6) months. (Ord. 2718 § 9, 2009)
ARTICLE V. SEMIANNUAL RATES
5.08.130: BUNGALOW AND AUTO CAMPSCOURTS:
For every person, firm or corporation engaged in the renting of auto courts, auto camps, or rooming houses with five (5) or more rentals, not to include the sale of merchandise, the license shall be seven dollars fifty centsfifteen dollars ($15.007.50) semiannually. (Prior code § 2241)Each rental in excess of five (5), at the rate of three dollars ($3.00) annually.
ARTICLE V. NO FIXED PLACE OF BUSINESS RATES
5.08.135: UNITS OVER FIVE: [Reserved]
Each rental in excess of five (5), at the rate of one dollar fifty cents ($1.50) semiannually. (Prior code § 2241.1)
5.08.140: CANNERY:
Every person, firm or corporation conducting, managing or carrying on the business of a cannery, not licensed under any other provision of this chapter and chapter 5.04 of this title, the license shall be twenty five dollars ($25.00) semiannually. (Prior code § 2241.2)
5.08.145: COMMERCIAL ART; SEASONAL:
Every person, firm or corporation operating exclusively in the activity of decorating with impermanent materials, seasonal displays or murals having an intended use of not more than sixty (60) days shall pay a semiannual license tax of fifteen dollars ($15.00). (Prior code § 2241.3)
5.08.150: CONSTRUCTION GENERALLY:
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11 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm Every builder, constructor, contractor, subcontractor, land developer or self-employed person conducting, managing or carrying on the business of construction work in the city shall pay a license tax or taxes as specified in sections 5.08.155 through 5.08.185 of this article, solely for raising revenue for municipal purposes and not in any way intended as regulation. (Prior code § 2242)
5.08.155: BUILDER, LARGE OPERATION:
For every person, firm or corporation conducting, managing or carrying on the business of constructing, repairing, altering, or adding to any houses, buildings, or structures, or maintaining the general supervision of the construction of any houses, buildings or structures, or is licensed by the state as a general contractor or general engineering contractor, the license shall be fifty dollars ($50.00) semiannually. (Prior code § 2242.1)
5.08.160: ELECTRICAL:
For every person, firm or corporation conducting, managing, or carrying on the business of electric wiring, engaged in the business of installing electric wires or electric lighting, heating fixtures or refrigeration, or similar construction activity, or constituting a master electrician within the meaning of the electric code of the city, bidding or submitting a bid for any electrical work, the license shall be twenty five dollars ($25.00) semiannually. (Prior code § 2242.2)
5.08.165: PLUMBING, PLASTERING, MASONRY:
For every person, firm or corporation conducting, managing or carrying on the business of plumbing, plumbing and heating combined, lathing or plastering, drywall or drywall and painting combined, cement, concrete, masonry or brick work, cesspool or septic tank construction, paving, surveying, sewer work, swimming pool construction, sandblasting, or similar construction activity, bidding or submitting a bid for any of the same, the license shall be twenty five dollars ($25.00) semiannually. (Prior code § 2242.3)
5.08.170: ROOFING, SHEET METAL, FURNACE, VENTILATING:
For every person, firm or corporation conducting, managing or carrying on the business of installing furnaces, sheet metal work, roofing, siding, heating or air conditioning, steam fittings or boilers, evaporative coolers, or similar construction activity, bidding or submitting a bid for any of the same, the license shall be twenty five dollars ($25.00) semiannually. (Prior code § 2242.4)
5.08.175: SUNDRY CONSTRUCTION WORK:
For every person, firm or corporation conducting, managing or carrying on any of the businesses enumerated in section 5.08.180 of this article, bidding or submitting a bid for any of the same, the license shall be twenty five dollars ($25.00) semiannually. (Prior code § 2242.5)
5.08.180: CONSTRUCTION ACTIVITIES ENUMERATED:
The license tax provided for herein shall be paid by every person engaged in the business of installing, fabricating, performing, maintaining, servicing or applying the following:
Awnings.
Cabinets.
Carpentry.
Redlands Regular Meeting of 03-04-2025 438 of 1100
12 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm Cesspool cleaning.
Chemical flameproofing.
Chemical toilets.
Door hanging.
Elevators.
Equipment and fixtures.
Excavating.
Fencing.
Flooring.
Glass.
Glazing.
Grading.
Insulation.
Interior decorating.
Iron work.
Landscaping.
Lawn sprinklers.
Marble.
Millwork.
Ornamental metal.
Painting.
Pest control, commercial.
Sewer line cleaning.
Signs: electric, neon, painted.
Steel: reinforcing, structural.
Tile: acoustical, asphalt, ceramic, drainboard, metal, ornamental.
Trenching.
Venetian blinds.
Wallpapering.
Redlands Regular Meeting of 03-04-2025 439 of 1100
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Well digging.
Well drilling.
Wind machines.
Window shades. (Prior code § 2242.51)
5.08.185: CONSTRUCTION ACTIVITIES NOT ENUMERATED:
For every person, firm or corporation conducting, managing, or carrying on any other line of construction business not herein mentioned, bidding or submitting a bid therefor, not otherwise licensed, the license shall be twenty five dollars ($25.00) semiannually. (Prior code § 2242.6)
5.08.190: WHEN LICENSED UNDER TWO OR MORE SECTIONS:
For every person, firm or corporation conducting, managing or carrying on a business, the operation of which requires licenses provided for herein under two (2) or more subsections within section 5.08.150 of this article, maximum fee fifty dollars ($50.00) semiannually. (Prior code § 2242.7)
5.08.195: INITIAL LICENSE; ANNUAL:
New or initial licenses issued under the provisions of section 5.08.150 of this article shall be for the annual period to expire at the end of the next succeeding semiannual license period and at a fee twice the respective semiannual license prescribed. (Prior code § 2242.8)
5.08.200: DELINQUENCY, RENEWAL, NEW OR INITIAL LICENSE:
Licenses issued under the provisions of section 5.08.150 of this article when delinquent and may not be renewed but shall be deemed new or initial and subject to the provisions of section 5.08.195 of this article; provided, that when the business activities within the city by the licensee have been continuous throughout the delinquency the license may be renewed by payment of the semiannual license tax and penalty. (Prior code § 2242.9)
5.08.205: DOG KENNELS; RATE:
For every person conducting, managing or carrying on a dog kennel business where dogs are boarded or bred for sale, the license shall be six dollars ($6.00) semiannually. (Prior code § 2243)
5.08.210: DOG KENNELS; NO OTHER LICENSE REQUIRED:
Where the dogs of any kennel are held entirely under restraint, no other fee or license under any ordinance of the city shall be required. (Prior code § 2243.2)
5.08.215: EMPLOYMENT BUREAU; RATE:
Every person, firm or corporation conducting, managing or carrying on the business of employment bureau, the license fee shall be twelve dollars ($12.00) semiannually. (Prior code § 2244)
5.08.220: EMPLOYMENT BUREAU; DEFINED:
For the purpose of this chapter and chapter 5.04 of this title, the term "employment bureau" is defined as the business of securing employment for any person or persons for a fee or compensation of any kind or Redlands Regular Meeting of 03-04-2025 440 of 1100
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5.08.225: HOUSE MOVING; RATE AND PERMIT FEE:
Every person, firm or corporation conducting, managing, carrying on, or engaged in the business of house moving, salvaging or house wrecking shall pay a license fee of twelve dollars ($12.00) semiannually. (Permit for each building moved, $10.00.) (Prior code § 2245)
5.08.230: HOUSE MOVING; LICENSE PREREQUISITE FOR STREET USE:
It shall be unlawful for any person except a house mover duly licensed by the city, to move any building over, across, or along any street or public place in the city. (Prior code § 2245.1)
5.08.235: HOUSE MOVING; PERMIT PREREQUISITE TO MOVING:
It is unlawful for any person to move any building over, across or along any street or other public place in the city, without first obtaining a permit from the the appropriate departments. street superintendent so to do and for which he shall pay to the street superintendent a fee of ten dollars ($10.00). (Prior code § 2245.2)
5.08.240: HOUSE MOVING; FORM OF PERMIT:
Such permit shall specify the building to be moved and the route to be taken in the moving thereof which shall be designated by the the appropriate departments street superintendent. (Prior code § 2245.3)
5.08.245: MANUFACTURERS, PROCESSORS AND MILLERS:
Every person, firm or corporation conducting, managing, or carrying on a business consisting mainly of manufacturing or processing goods, wares or merchandise or a milling operation, together with every other association of persons maintaining a place of business wherein the products of its members are received and prepared for shipment or sale, not otherwise especially licensed by any other section of this chapter and chapter 5.04 of this title, the annual gross receipts of such business for the calendar year preceding which a license tax is due amounts to less than one hundred thousand dollars ($100,000.00) shall pay the semiannual tax of fifteen dollars ($15.00), one hundred thousand dollars ($100,000.00) and over shall pay the semiannual tax of fifteen dollars ($15.00) plus one dollar twenty five cents ($1.25) for each additional ten thousand dollars ($10,000.00) annual gross receipts or fraction thereof. (Prior code § 2246)
5.08.250: NEWSPAPERS:
For every person, firm or corporation engaged in printing and publishing of any newspaper within the city, or for every agency for any newspaper not printed and published in the city, the license fee shall be nine dollars ($9.00) semiannually. (Prior code § 2246.1)
5.08.255: PACKINGHOUSE:
For every fruit packinghouse, buying, packing, shipping, or selling citrus or deciduous fruits or melons or other similar commodities, either for their own account or that of any other person, the license shall be twenty five dollars ($25.00) semiannually. (Prior code § 2247)
5.08.260: PEDDLING; FISH AND MEAT:
Redlands Regular Meeting of 03-04-2025 441 of 1100
15 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm For every peddler of fish or meat, from house to house by means of wagon, truck, vehicle, tray or basket, after permission has been secured from the city meat inspector, the license shall be twelve dollars ($12.00) semiannually. (Prior code § 2247.1)
5.08.265: PEDDLING; FOOD PRODUCTS:
Every person, firm or corporation conducting, managing or carrying on the business of selling or offering for sale, bread, pastries, food products, or any other goods, wares, or merchandise by wagon, truck, vehicle, tray, or basket and not licensed under any section of this chapter and chapter 5.04 of this title, for each such wagon, truck, vehicle, tray or basket, the license shall be twelve dollars ($12.00) semiannually. (Prior code § 2247.2)
5.08.270: PEDDLING; MERCHANDISE:
Every person, firm or corporation selling or offering for sale, gasoline, oil, grease, tires, tubes, batteries, goods, wares, or merchandise from wagons, trucks, tankers or other vehicles, and not licensed under any other provision of this chapter and chapter 5.04 of this title, the license shall be twelve dollars ($12.00) semiannually. (Prior code § 2247.3)
5.08.275: POPCORN WAGON:
For every popcorn, peanut or lunch wagon operated on any street, or public way or place, after permission from Redlands city council, the license shall be fifty dollars ($50.00) semiannually. (Prior code § 2247.4)
5.08.280: READY CUT HOUSES:
For every person, firm or corporation selling, offering for sale, or contracting for the sale of ready cut buildings, the license fee shall be fifty dollars ($50.00) semiannually. (Prior code § 2247.5)
5.08.285: ROLLER OR ICE SKATING RINK:
For every person, firm or corporation conducting or operating a roller or ice skating rink, the license fee shall be twenty five dollars ($25.00) semiannually. (Prior code § 2247.6)
5.08.290: TREE SURGERY, TOPPING AND TRIMMING:
For every person, firm or corporation conducting, managing or carrying on the business of tree surgery, topping or trimming, the license tax shall be twelve dollars ($12.00) semiannually. (Prior code § 2247.7)
5.08.295: TRANSPORTATION OF PASSENGERS:
For every person, firm or corporation conducting, managing or carrying on the business of auto livery, bus, taxi, cab, or other vehicle, for the transportation of passengers for hire, license for four (4) vehicles or less, twenty dollars ($20.00) semiannually and five dollars ($5.00) semiannually for each additional vehicle. (Prior code § 2248)
5.08.300: TRANSPORTATION OF BAGGAGE OR GOODS:
For every person, firm or corporation operating or carrying on the business of driving any automobile, truck or other vehicle for transportation of baggage, express, freight, household goods, materials, goods, wares, or merchandise, and receiving compensation, either directly, or indirectly for such operation, shall pay a license fee of twenty dollars ($20.00) semiannually for the first vehicle and seven dollars fifty cents ($7.50) semiannually for each additional vehicle. (Prior code § 2248.1) Redlands Regular Meeting of 03-04-2025 442 of 1100
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5.08.305: JANITORIAL SERVICES:
Every person, firm or corporation conducting, managing or carrying on the business of window washing, commercial janitorial services, building or house renovating not otherwise provided, shall pay a license tax of twelve dollars ($12.00) semiannually. (Prior code § 2249) ARTICLE VI. DAILY RATES
5.08.310: AMUSEMENTS, TRANSIENT:
For every traveling rope, wire, dancing, magic, legerdemain, game, and all traveling shows, theatrical or vaudeville exhibitions, showing in a tent or tents, on the street, or other places, where the public is invited, an admission charged, or contributions solicited (after permission granted by chief of police or license collector), the license shall be six dollars ($6.00) per day. (Prior code § 2251)
5.08.315: AUCTIONEER; RATE:
For every auctioneer or person engaged in the auctioning of goods, wares, or merchandise, not otherwise provided for, the license shall be ten dollars ($10.00) per day. (Prior code § 2253)
5.08.320: AUCTIONEER; EXEMPTION FOR ESTABLISHED MERCHANT OR REALTOR:
Section 5.08.315 of this article shall not apply to persons auctioning goods, wares or merchandise of a regularly established merchant nor the real estate nor personal property of a resident of the city. (Prior code § 2253.1)
5.08.325: EXEMPTION FOR OFFICIAL SALES:
No such license shall be required for selling any goods, at public sale belonging to the United States or the state of California, or for the sale of property by virtue of process issued by any state or federal court or of the assets of the estate of a decedent. (Prior code § 2253.2)
5.08.330: AUCTIONS:
For every auction, the license tax and the regulations thereof shall be the same as those set forth and provided in chapter 5.44 of this title. (Prior code § 2254)
5.08.335: CARNIVAL; RATE:
For every person owning, maintaining, conducting or presenting a carnival, as defined herein, in the city, after having first obtained a permit so to do from the city council, the following license fee shall be charged and collected in advance: fifty dollars ($50.00) per day, and an additional fee or charge of five dollars ($5.00) per day for each and every separate show, attraction, or exhibition carried on by such person conducting such carnival after special permit has been granted. (Prior code § 2255)
5.08.340: CARNIVAL; DEFINED:
For the purpose of this chapter and chapter 5.04 of this title, the word "carnival" shall be held to mean and include any group of attractions, such as ball games, dice games, whips, ferris wheels, or other riding devices, freaks, dancing shows, minstrels, or any other like entertainment or game for which a charge is made for playing or participating therein. (Prior code § 2255.1) Redlands Regular Meeting of 03-04-2025 443 of 1100
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5.08.345: CARNIVAL; SINGLE OR MULTIPLE OWNERSHIP PROVISIONS:
If the group of attractions as mentioned herein is owned or conducted by any one person, or if any one or more of the group of attractions, as mentioned herein, is owned by different persons exhibiting or showing the attraction at the same time, in each instance the group of attractions, shall for the purpose of this chapter and chapter 5.04 of this title, be considered a carnival. (Prior code § 2255.2)
5.08.350: CIRCUS:
For every circus, menagerie, acrobatic performance, or exhibition of trained animals connected by or showing with other attractions:
A. One-ring circus, fifty dollars ($50.00) per day;
B. Two-ring circus, one hundred dollars ($100.00);
C. Three- or more ring circus, one hundred fifty dollars ($150.00) per day. (Prior code § 2256)
5.08.355: TRAINED ANIMALS EXHIBITION:
For every exhibition of trained animals without such other attractions, the license shall be five dollars ($5.00) per day. (Prior code § 2256.1)
5.08.360: SIDE SHOW:
A. For every side show, or exhibition where admission is charged, other than in public or private halls, the license shall be five dollars ($5.00) per day.
B. After special permit has been granted. (Prior code §§ 2256.2, 2256.3)
5.08.365: FERRIS WHEEL OR RIDING DEVICES:
For every person, firm or corporation conducting, managing or operating any ferris wheel, merry-goround or any other riding device, the license shall be five dollars ($5.00) per day. (Prior code § 2257)
5.08.370: PEDDLING; BADGES, BALLOONS, ETC.:
For every person selling or offering for sale:
A. Badges, balloons, banners, flags, canes, horns, or any other noisemaking instruments, or toys, notions, lead pencils, or souvenirs of any kind, the license shall be five dollars ($5.00) per day. (Prior code §§ 2258, 2258.1)
5.08.375: PEDDLING; AGENTS AND CANVASSERS:
For every agent, canvasser, hawker or peddler or other person, other than a licensed merchant doing business in the city, not otherwise herein provided for, selling commodities, or any other articles in the city, by samples or otherwise, unless such person shall have the legal right to solicit and sell such articles by samples or otherwise under the interstate commerce law, or any other law of the national government, the license shall be four dollars ($4.00) per day. (Prior code § 2258.2)
5.08.380: PEDDLING; OTHER GOODS:
Redlands Regular Meeting of 03-04-2025 444 of 1100
18 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm For every person carrying on the business of peddling, either and if lawfully allowed, any goods, materials or articles other than those mentioned in any other specific section of this chapter and chapter
5.04 of this title, the license shall be four dollars ($4.00) per day. (Prior code § 2258.3) ARTICLE VII. PARTICULAR BUSINESS
5.08.385: BILLIARD AND POOL HALL:
For every place where billiards, pool, cards are played or other similar device, the license shall be five ten dollars ($105.00) semiannually per table. (Prior code § 2261)
5.08.390: BOWLING:
A. For every place where bowling, skee ball are played, the license shall be twelvesix dollars ($126.00) semiannually per alley or device.
B. Provided that permission so to operate has been obtained from the city council. (Prior code §§ 2261.1, 2261.2)
5.08.395: SALE OF MERCHANDISE IN BILLIARD OR POOL HALL OR BOWLING ALLEY:
The rates set out in sections 5.08.385 and 5.08.390 of this article shall not include the sale of goods, wares, or merchandise for which a license under article II of this chapter shall be required. (Prior code § 2261.3)
5.08.400: BOXING AND WRESTLING EXHIBITION:
For every person conducting, managing or carrying on a boxing or wrestling exhibition where an admission is charged, the license shall be fifteen dollars ($15.00) per day or two hundred dollars ($200.00) semiannually after consent from the city council. (Prior code § 2261.4)
5.08.405: CLOTHING CLUB:
For every person conducting, managing, or carrying on a clothing club by coupons, contract sales or otherwise within the city, the license shall be fifty dollars ($50.00) per month. (Prior code § 2261.5)
5.08.410: BINGO GAMES:
For every religious, charitable, scientific, literary, educational, or prevention of cruelty to children or animal groups, the license shall be twenty five dollars ($25.00) semiannually. (Prior code § 2261.6)
5.08.415: DANCES:
The rate of license for any person, firm or corporation conducting, managing or operating any public dance, public dance hall, or public ballroom, open to the public either by invitation or by payment of an admission fee, shall be five dollars ($5.00) per day. (Prior code § 2262)
5.08.420: ACADEMY; DRAMATIC SCHOOL:
A. Fee: For every person, firm or corporation conducting, managing or carrying on a dramatic, art, music, dancing, painting, speech or other school, college, or studio, the license tax shall be ten dollars ($10.00) semiannually for each such school, college or studio having at any time five (5) or more students at one assembly.
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19 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm B. Exemptions: Provided that this license may not apply to the public school system or a nonprofit school, college or university. (Prior code §§ 2262.1, 2262.11)
5.08.425: JUNK COLLECTOR:
Every person conducting, managing or carrying on the business of buying, selling, or bartering secondhand goods, old rubber tires, rubber tubes, rubber hose, sacks, bottles, old iron, lead, brass, copper, or junk of any kind at a fixed place of business, shall pay a license fee based on the gross business of the past year, according to the schedule set forth in section 5.08.020 of this chapter. (Prior code § 2263)
5.08.430: SOLICITOR:
For every person who shall solicit from house to house by wagon, truck, or any vehicle for the purchase of secondhand goods, old rubber tires, old rubber tubes, rubber hose, sacks, bottles, old iron, lead, brass, copper, or junk of any kind, shall pay a license fee of thirty dollars ($30.00) semiannually. (Prior code § 2263.1)
5.08.435: MOTION PICTURE THEATER:
For every person, firm or corporation engaged in the business of conducting or carrying on a theater or moving picture show at an established place of business, wholly within a permanent building constructed for theatrical purposes, there shall be an initial registration fee of one thousand five hundred dollars ($1,500.00) to be paid at once only by each theater and in addition thereto the regular annual license fee based on the annual gross business of such theater as set forth in the schedule in section 5.08.020 of this chapter. (Prior code § 2264)
5.08.440: OPEN AIR, TENT SHOW:
For every person engaged in the business of conducting an open air, or tent motion picture show, at a temporary location, the license shall be six dollars ($6.00) per day. (Prior code § 2264.1)
5.08.445: PAWNBROKER; RATE:
For every person conducting, managing or carrying on the business of pawnbroker, the license shall be fifty dollars ($50.00) semiannually. (Prior code § 2265)
5.08.450: PAWNBROKER; SALE OF GOODS NOT INCLUDED:
The rate set out in section 5.08.445 of this article shall not include the sale of goods, wares, or merchandise for which a license under section 5.08.020 of this chapter shall be required. (Prior code § 2265.1)
5.08.455: PHOTOGRAPHERS:
For every photograph business, the license fee shall be based on the gross business of the last twelve (12) months and at the proper rate as specified in the schedule set forth in section 5.08.020 of this chapter. (Prior code § 2266)
5.08.460: [Reserved]ARTIST SOLICITING OR CANVASSING:
Redlands Regular Meeting of 03-04-2025 446 of 1100
20 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm For each solicitor or canvassing artist, every agent or canvasser, selling or soliciting orders for the sale of books or paintings, taking, making, enlarging or furnishing pictures or photographs of any description whatsoever, or selling or furnishing coupons or contracts for same, the license fee shall be twenty five dollars ($25.00) per month. (Prior code § 2266.1)
5.08.465: [Reserved]SALE OF SEWING MACHINES FROM FIXED PLACE OF BUSINESS:
For every person, firm or corporation selling or soliciting orders for the sale of sewing machines, sewing machine attachments, or accessories, from an established place of business within the city, the license shall be based on the gross business of the last twelve (12) months, and at the proper rate as set forth in section 5.08.020 of this chapter. (Prior code § 2267)
5.08.470: [Reserved]SALE OF SEWING MACHINES FROM VEHICLE:
For every person, firm or corporation selling or offering for sale or soliciting, orders for the sale of sewing machines, sewing machine attachments or accessories, from any wagon, truck, automobile, or any other vehicle, the license fee shall be twelve dollars ($12.00) semiannually. (Prior code § 2267.1)
5.08.475: SHOOTING GALLERY:
A. Fee: For every person keeping, conducting or having charge of a shooting gallery, the license shall be twenty fivefifty dollars ($2550.00) semiannually.
B. Permit: Provided that permission so to operate has been obtained from the city council. (Prior code §§ 2268, 2268.1, 2268.2)
5.08.480: WHOLESALERS:
Every person, firm or corporation conducting, managing or carrying on a business in which over half of the gross receipts are from selling for resale any goods, wares, or merchandise, not otherwise especially licensed by any other section of this chapter and chapter 5.04 of this title shall pay an semiannual license fee in accordance with the following schedule:
ANNUAL GROSS RECEIPTS
At Least But Less Than Annual Fee
$ 0.00 $10,000.00 $12.80
$10,000.00 $15,000.00 $14.70
$15,000.00 $20,000.00 $16.60
$20,000.00 $25,000.00 $18.50
$25,000.00 $30,000.00 $20.40
$30,000.00 $35,000.00 $22.30
Redlands Regular Meeting of 03-04-2025 447 of 1100
21 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm $35,000.00 $40,000.00 $24.20
$40,000.00 $45,000.00 $26.10
$45,000.00 $50,000.00 $28.00
At Least But Less Than Semiannual Fee
At Least But Less Than Semiannual Fee
$ 0.00 $10,000.00 $ 6.40
10,000.00 15,000.00 7.35
15,000.00 20,000.00 8.30
20,000.00 25,000.00 9.25
25,000.00 30,000.00 10.20
30,000.00 35,000.00 11.15
35,000.00 40,000.00 12.10
40,000.00 45,000.00 13.05
45,000.00 50,000.00 14.00
Redlands Regular Meeting of 03-04-2025 448 of 1100
22 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm Fifty thousand dollars ($50,000.00) and over shall pay the semiannual fee of fourteen twenty eight dollars ($1428.00) plus threeone dollars eightyninety cents ($3.801.90) for each additional ten thousand dollars ($10,000.00) annual gross receipts or fraction thereof. (Prior code § 2269)
5.08.482: DISTRIBUTION CENTER:
A. Commencing on the effective date hereof (the "effective date") for every person, firm, partnership, business or corporation conducting or managing a business consisting primarily of receiving, temporarily storing and subsequently distributing goods, wares or merchandise of any kind to wholesalers or retailers (hereinafter a "distribution center"), the business license tax shall be in the amount of ten and one-half cents per square foot of gross floor area principally devoted to such use, as calculated by the city's community development department.
B. Notwithstanding subsection A of this section, any person, firm, partnership, business or corporation which conducts a wholesale or retail business within the city and which also conducts or operates a distribution center solely in support of such wholesale or retail business shall not be subject to the distribution center business license tax established by this section.
C. Notwithstanding subsection A of this section, any person, firm, partnership, business or corporation which conducts a wholesale or retail business within the city and which also conducts or operates a distribution center in support of such wholesale or retail business and other wholesale or retail businesses located outside the city shall pay the distribution center business license tax established by this section only on the percentage of gross floor area of the distribution center principally devoted to supporting the wholesale or retail businesses located outside the city. (Ord. 2936, 2022:Ord. 2664 § 2, 2007) ARTICLE VIII. ADVERTISING
5.08.485: BILLBOARDS AND REAL ESTATE SIGNS:
A. Fee: For every person, firm or corporation engaged in the business of bill poster or advertising sign painting upon billboards or advertising by means of posting or otherwise affixing bills, signs, or other advertisements, the semiannual license shall be thirty sevenseventy five dollars fifty cents ($75.0037.50).
B. Real Estate Signs Exempt: Provided, that nothing herein contained shall be deemed as applying to owners of real estate or their agents, in advertising their property for sale or a lease by means of billboards located thereon. (Prior code §§ 2271, 2272)
5.08.490: CIRCULARS AND DODGERS:
For every person, firm or corporation who distributes or causes to be distributed, handbills, circulars, posters, pictures, lithographs, maps, plates, samples or other devices or advertisements of any kind, within the corporate limits of the city, the license fee shall be five dollars ($5.00) per day. (Prior code § 2273)
5.08.495: DISTRIBUTION OF HANDBILLS TO BE IN CODE COMPLIANCE:
All such handbills, circulars, posters, pictures, lithographs, maps, plates, samples or other forms of advertising are to be distributed in accordance with the regulations of the peddling, solicitation, and distribution of advertising ordinance of the city. (Prior code § 2274)
5.08.500: EXEMPTIONS:
Redlands Regular Meeting of 03-04-2025 449 of 1100
23 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm No license shall be charged for distribution of matter, advertising goods, wares, or merchandise stocked by regularly licensed merchants, advertising of churches, lodges, charitable or educational institutions, public organizations, political candidates or parties or notices prescribed by law. (Prior code § 2275) ARTICLE IX. COIN OPERATED MACHINES
5.08.505: FEE; EXEMPTIONS:
A. Fee: Every person, firm, or corporation renting, leasing or operating a coin operated machine or similar device dispensing goods, wares, merchandise or providing a service within the city shall pay a license fee based on the gross receipts therefrom as set forth in section 5.08.020 of this chapter.
B. Exemption; Local Ownership: Machines otherwise licensed under this section, maintained together and in conjunction with a business paying a license tax based on a gross receipts schedule may be operated without payment of a coin machine license tax; provided, that the machines dispensing sanitary hygienic articles or drinking cups, towels or medicines are entirely owned and supplied by the owner or operator of the premises where installed and maintained solely for the convenience of employees, visitors and customers and not for profit to him or any other person.
C. Exemption; Nonprofit: No license under this section shall be required for the maintenance or operation of machines dispensing sanitary hygienic articles or drinking cups, towels or medicines, which machines are entirely owned and supplied by the owner or operator of the premises where installed and maintained solely for the convenience of employees, visitors and customers and not for profit to him or any other person. (Prior code §§ 2281, 2281.1, 2281.2)
5.08.510: PROHIBITED DEVICES:
Nothing in this article shall be construed to permit the licensing, maintenance or operation of any coin operated machine which is forbidden by any state or local law or regulation or to permit the operation of any coin operated machine in such a manner as to constitute gambling or otherwise be contrary to any such state law or local regulation. (Prior code § 2287)
5.08.515: SEIZURE FOR NONPAYMENT:
If any of the coin operated machines, devices or games licensed under this article are maintained in any store, hotel, motel, restaurant, cafe, pool hall or other commercial establishment or public place in the city, without payment of the prescribed license taxes, they may be subject to seizure by the chief of police or the city's finance director or the director's designee. Such machine or machines shall be redeemable only by the true owner thereof within a period of not exceeding sixty (60) days, upon the payment of costs to the city together with the license taxes plus penalty for the period during which such machines, devices, or games were maintained unlicensed. (Ord. 2718 § 10, 2009)
5.08.520: REDEMPTION AND/OR SALE:
If the true owner cannot be found after reasonable inquiry, or if the owner fails to redeem, then the machine may be confiscated and sold by the city's finance director or the director's designee at the end of the sixty (60) day period, after notice by registered mail to the last known address, if any, of the owner.
The proceeds of such sale shall be credited to the general fund of the city. (Ord. 2718 § 11, 2009) ARTICLE X. WHEEL TAX
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5.08.525: RATE:
The business of running, driving or operating any automobile, automobile truck, automobile tank wagon, or any vehicle used for the transportation, selling, collection or delivery of goods, wares, merchandise or other personal property of any kind from a vehicle, either as the principal business or in connection with any other business, or of soliciting for work, labor services to be performed upon the public street in or from a vehicle, or to be performed on goods, wares, merchandise or other personal property to be taken for such purpose to plant or establishment inside or outside of the city limits of the city, an semiannual license fee of twelve twenty four dollars ($1224.00) per vehicle so used in such business in the city. (Prior code § 2291)
5.08.530: APPLICATION TO LOCAL BUSINESSES:
The provisions of this article shall not be deemed to apply to persons, firms or corporations operating such vehicles together and in conjunction with a fixed place of business within the city, for which such business a license is paid under other provisions of this chapter and chapter 5.04 of this title. (Prior code § 2292)
5.08.535: INTENT OF TAX:
The provisions of this article are not to be construed as imposing a tax upon vehicles, but as a method of classification of business and distinguishing between those maintaining a fixed place of business in the conduct of which vehicles are used and those maintaining a business in the conduct of which vehicles are used but who do not have a fixed place of business in the city.” (Prior code § 2293) Section 2. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section,subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
Section 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City and thereafter this ordinance shall take effect as provided by law.
ATTEST: Mario Saucedo, Mayor
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 451 of 1100
25 I:\cmo\Ordinances\2980_Ordinance_5.08_Legislative.docx-jm I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly adopted by the City Council at a regular meeting thereof held on the 4th day of March 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 452 of 1100
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ORDINANCE NO. 2980
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING AND RESTATING CHAPTER 5.08 (BUSINESS LICENSE RATES) OF THE REDLANDS MUNICIPAL
CODE RELATING TO ANNUAL AND SEMIANNUAL BUSINESS LICENSE RATES.
WHEREAS, Chapter 5.08 (Business License Rates) of the Redlands Municipal Code establishes the business license rates for specified businesses in the City; and WHEREAS, Ordinance No. 2980 would amend Chapter 5.08 of the Redlands Municipal Code to transition some semiannual licenses to annual licenses based on calendar year, and revise contradictory language; and
WHEREAS, Ordinance No. 2980 does not change any of the existing business license rates.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:
Section 1. Redlands Municipal Code Chapter 5.08 “BUSINESS LICENSE RATES,” is repealed and replaced with an amended and restated Chapter 5.08 (“Business License Rates”) to read as follows:
“CHAPTER 5.08
BUSINESS LICENSE RATES
SECTION:
Article I. General Provisions
5.08.005: Establishment
5.08.010: Rate For Undetermined Classification
5.08.015: Constitutionality; Provisional Fee
Article II. Gross Receipts Schedule
5.08.020: General Rate Based Upon Gross Receipts
5.08.025: [Reserved]
Article III. Gross Receipts Businesses
5.08.030: Cleaning And Dyeing
5.08.035: Feed And Fuel
5.08.040: Fertilizer
5.08.045: Funeral Directors, Undertakers
5.08.050: Fumigating
5.08.055: Hotels, Apartment Houses Or Living Unit Rentals Redlands Regular Meeting of 03-04-2025 453 of 1100
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5.08.060: Ice Delivery
5.08.065: Landscaping
5.08.070: Laundries
5.08.075: Service Station
5.08.080: Upholstering
5.08.085: Commercial Storage Or Warehouse Facility
5.08.090: Commission Merchant; Rate
5.08.095: Commission Merchant; Defined
Article IV. Professions
5.08.100: License Fee
5.08.105: No Fixed Place Of Business
5.08.110: Enumeration
5.08.115: [Reserved]5.08.120: Realtors
5.08.125: [Reserved]
5.08.130: Auto Camps
Article V. No Fixed Place of Business Rates5.08.135: [Reserved]
5.08.140: Cannery
5.08.145: Commercial Art; Seasonal
5.08.150: Construction Generally
5.08.155: Builder, Large Operation
5.08.160: Electrical
5.08.165: Plumbing, Plastering, Masonry
5.08.170: Roofing, Sheet Metal, Furnace, Ventilating
5.08.175: Sundry Construction Work
5.08.180: Construction Activities Enumerated
5.08.185: Construction Activities Not Enumerated
5.08.190: When Licensed Under Two Or More Sections
5.08.195: Initial License; Annual
5.08.200: Delinquency, Renewal, New Or Initial License
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5.08.205: Dog Kennels; Rate
5.08.210: Dog Kennels; No Other License Required
5.08.215: Employment Bureau; Rate
5.08.220: Employment Bureau; Defined
5.08.225: House Moving; Rate And Permit Fee
5.08.230: House Moving; License Prerequisite For Street Use
5.08.235: House Moving; Permit Prerequisite To Moving
5.08.240: House Moving; Form Of Permit
5.08.245: Manufacturers, Processors And Millers
5.08.250: Newspapers
5.08.255: Packinghouse
5.08.260: Peddling; Fish And Meat
5.08.265: Peddling; Food Products
5.08.270: Peddling; Merchandise
5.08.275: Popcorn Wagon
5.08.280: Ready Cut Houses
5.08.285: Roller Or Ice Skating Rink
5.08.290: Tree Surgery, Topping And Trimming
5.08.295: Transportation Of Passengers
5.08.300: Transportation Of Baggage Or Goods
5.08.305: Janitorial Services
Article VI. Daily Rates
5.08.310: Amusements, Transient
5.08.315: Auctioneer; Rate
5.08.320: Auctioneer; Exemption For Established Merchant Or Realtor
5.08.325: Exemption For Official Sales
5.08.330: Auctions
5.08.335: Carnival; Rate
5.08.340: Carnival; Defined
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5.08.345: Carnival; Single Or Multiple Ownership Provisions
5.08.350: Circus
5.08.355: Trained Animals Exhibition
5.08.360: Side Show
5.08.365: Ferris Wheel Or Riding Devices
5.08.370: Peddling; Badges, Balloons, Etc.
5.08.375: Peddling; Agents And Canvassers
5.08.380: Peddling; Other Goods
Article VII. Particular Business
5.08.385: Billiard And Pool Hall
5.08.390: Bowling
5.08.395: Sale Of Merchandise In Billiard Or Pool Hall Or Bowling Alley
5.08.400: Boxing And Wrestling Exhibition
5.08.405: Clothing Club
5.08.410: Bingo Games
5.08.415: Dances
5.08.420: Academy; Dramatic School
5.08.425: Junk Collector
5.08.430: Solicitor
5.08.435: Motion Picture Theater
5.08.440: Open Air, Tent Show
5.08.445: Pawnbroker; Rate
5.08.450: Pawnbroker; Sale Of Goods Not Included
5.08.455: Photographers
5.08.460: [Reserved]
5.08.465: [Reserved]
5.08.470: [Reserved]
5.08.475: Shooting Gallery
5.08.480: Wholesalers
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5.08.482: Distribution Center
Article VIII. Advertising
5.08.485: Billboards And Real Estate Signs
5.08.490: Circulars And Dodgers
5.08.495: Distribution Of Handbills To Be In Code Compliance
5.08.500: Exemptions
Article IX. Coin Operated Machines
5.08.505: Fee; Exemptions
5.08.510: Prohibited Devices
5.08.515: Seizure For Nonpayment
5.08.520: Redemption And/Or Sale
Article X. Wheel Tax
5.08.525: Rate
5.08.530: Application To Local Businesses
5.08.535: Intent Of Tax
ARTICLE I. GENERAL PROVISIONS
5.08.005: ESTABLISHMENT:
The rates of license for the businesses, trades, professions, exhibitions and occupations hereinafter named are established for and within the city as in this chapter set forth.
5.08.010: RATE FOR UNDETERMINED CLASSIFICATION:
Every person, firm or corporation conducting, managing or carrying on any business of any kind in the city, and not otherwise provided for, shall pay a license fee of twenty four dollars $24.00) annually.
5.08.015: CONSTITUTIONALITY; PROVISIONAL FEE:
If any article, section, sentence, clause or phrase of this chapter or chapter 5.04 of this title is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portion of this chapter or chapter 5.04 of this title; and in the event that any license fee or classification shall be discriminatory, unreasonable, or prohibitory, and invalid, then in that event that license fee for such business or classification thereof shall be the sum of twenty four dollars ($24.00).
ARTICLE II. GROSS RECEIPTS SCHEDULE
5.08.020: GENERAL RATE BASED UPON GROSS RECEIPTS:
Redlands Regular Meeting of 03-04-2025 457 of 1100
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Every person, not otherwise licensed by other provisions of this chapter and chapter 5.04 of this title, having a fixed place of business in the city, selling, keeping for sale, goods, wares or merchandise, or any article of personal property, or who charges for services rendered, or for work or labor performed, or who conducts or carries on any line of business therein, not otherwise licensed herein, shall pay an annual license fee in accordance with the following schedule based on the annual gross receipts for the preceding calendar year:
At Least But Less Than Annual Fee
$ 0.00 $1,500.00 $8.00
$1,500.00 $5,000.00 $12.00
Five thousand dollars ($5,000.00) and over shall pay the annual fee of twelve dollars ($12.00) plus three dollars ($3.00) for each additional five thousand dollars ($5,000.00) annual gross receipts or fraction thereof.
5.08.025: [Reserved]
ARTICLE III. GROSS RECEIPTS BUSINESSES
5.08.030: CLEANING AND DYEING:
For every cleaning and dyeing works, plant and place of business located within the city, where electricity, steam, gas, or water is used for the operation of machinery in connection therewith the license fee shall be based on the gross business as set forth in the schedule as per section 5.08.020 of this chapter.
5.08.035: FEED AND FUEL:
Every person, firm, or corporation conducting, managing, or carrying on the business of feed and fuel store shall pay a license based on the gross business of the previous twelve (12) months as set forth in the schedule of fees in section 5.08.020 of this chapter.
5.08.040: FERTILIZER:
For every person, firm, or corporation conducting, managing, or carrying on the business of selling, soliciting for the sale of, or delivering fertilizer of any kind within the city, the license fee shall be based on the gross business of the previous twelve (12) months specified under section 5.08.020 of this chapter.
5.08.045: FUNERAL DIRECTORS, UNDERTAKERS:
For every person, firm, or corporation conducting, managing, or carrying on the business of funeral director, embalmer, or undertaker, or the operation of ambulance service, the license fee shall be based on the gross business of the previous twelve (12) months at the rate under the proper class as set forth in section 5.08.020 of this chapter.
5.08.050: FUMIGATING:
For every person, firm or corporation conducting, managing, or carrying on the business of fumigation, spraying or sulfur dusting, the license fee shall be based on the gross business of the previous twelve (12) months at the rate under the proper class as set forth in section 5.08.020 of this chapter.
Redlands Regular Meeting of 03-04-2025 458 of 1100
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5.08.055: HOTELS, APARTMENT HOUSES OR LIVING UNIT RENTALS:
Every person, firm or corporation conducting, managing or maintaining a hotel, apartment house or an activity of renting living quarters of any nature consisting of four (4) or more rental units whether or not all of the units are located on the same lot or parcel of property, not otherwise provided for in this chapter and chapter 5.04 of this title, shall pay a license tax based on the gross business receipts of the previous calendar year as set forth in the schedule of fees in section 5.08.020 of this chapter.
5.08.060: ICE DELIVERY:
For every person, firm or corporation conducting, managing or carrying on the business of manufacturing or selling ice from an established place of business within the city, the license fee shall be based on the gross business of the past twelve (12) months, as set forth in the schedule of fees in section 5.08.020 of this chapter.
5.08.065: LANDSCAPING:
For every person, firm or corporation conducting, managing or carrying on the business of landscaping, the license fee shall be based on the gross business of the previous twelve (12) months and at the proper rate as specified the schedule of fees in section 5.08.020 of this chapter.
5.08.070: LAUNDRIES:
The rates for laundries shall be the same as those as set forth in the schedule of fees in section 5.08.020 of this chapter.
5.08.075: SERVICE STATION:
For every person, firm or corporation conducting, managing or operating a service station, where gasoline, oil, grease, tires, batteries, accessories or any other goods, wares, merchandise or service rendered, is sold, the license fee shall be based on the gross business of the preceding twelve (12) months and according to the schedule of fees as set forth in section 5.08.020 of this chapter.
5.08.080: UPHOLSTERING:
For every person, firm or corporation conducting, managing or carrying on the business of making, renovating, cleaning or recovering mattresses, or upholstering household furniture, or other articles of personal property, the license fee shall be based on the gross business of the last twelve (12) months at the proper rate specified in the schedule set forth in section 5.08.020 of this chapter.
5.08.085: COMMERCIAL STORAGE OR WAREHOUSE FACILITY:
For every person, firm, partnership, business or corporation conducting, managing or operating a business of leasing, renting or otherwise providing warehouse or storage space for compensation, for household goods, personal property, wares or merchandise of any kind, the business license tax shall be based on the gross business in the past twelve (12) months as set forth in section 5.08.020 of this chapter.
5.08.090: COMMISSION MERCHANT; RATE:
Every person, firm or corporation conducting, managing or carrying on the business of a commission merchant shall pay a license fee based on the gross business of the past year, according to the schedule set forth in section 5.08.100 of this chapter.
Redlands Regular Meeting of 03-04-2025 459 of 1100
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5.08.095: COMMISSION MERCHANT; DEFINED:
For the purpose of this chapter and chapter 5.04 of this title, the term "commission merchant" is defined to be the business of buying or selling melons, fruit, vegetables, meat, provisions, produce, food products, drugs, medicines, jewelry, precious metals, or goods, wares, or merchandise, as a broker or agent for the owner or consignee thereof for a fee or commission, whether or not the operation of such business customarily includes that actual possession, custody or control of such goods, wares or merchandise.
ARTICLE IV. PROFESSIONS
5.08.100: LICENSE FEE:
Every person not otherwise licensed by other provisions of this chapter and chapter 5.04 of this title, having a fixed place of business in the city, managing, conducting or carrying on or engaging in any business, profession or occupation included, but not limited to, those mentioned in section 5.08.110 of this article, shall pay an annual license fee in accordance with the following schedule based on the gross receipts for the preceding calendar year:
At Least But Less Than Annual Fee
$ 0.00 $3,000.00 $ 16.00
$3,000.00 $5,000.00 $24.00
Five thousand dollars ($5,000.00) and over shall pay the annual fee of twenty four ($24.00) plus seven dollars and fifty cents ($7.50) for each additional two thousand five hundred dollars ($2,500.00) annual gross receipts or fraction thereof.
5.08.105: NO FIXED PLACE OF BUSINESS:
For every person not having a fixed place of business in the city who would otherwise be licensed under section 5.08.100 of this article, the license fee shall be forty dollars ($40.00) annually.
5.08.110: ENUMERATION:
The licenses provided for in this article shall be paid by every person engaged in the following business, profession or occupation:
Accountant.
Architect.
Attorney at law.
Auditor.
Bond broker.
Bookkeeper.
Chemist.
Chiropodist.
Chiropractor.
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Civil, electrical, chemical or structural engineer.
Decorator, interior.
Dentist.
Laboratory technician.
Lending firm.
Loan broker.
Oculist.
Optician.
Optometrist.
Osteopath.
Personnel consultant.
Physician.
Public stenographer.
Security broker.
Stockbroker.
Surgeon.
Veterinarian.
and every person carrying on or engaged in the business of treating, curing, administering, or giving treatment to the sick, wounded, infirm by any method or pursuant to any doctrine or system, and whether medicine is used or prescribed or not, and where a fee or compensation is received or charged, or donations made therefor.
5.08.115: [Reserved]5.08.120: REALTORS:
For every real estate broker, firm or salesman, a annual license as set forth in section 5.08.100 of this chapter shall be required.
5.08.125:[Reserved]
5.08.130: AUTO CAMPS:
For every person, firm or corporation engaged in the renting of, auto camps, with five (5) or more rentals, not to include the sale of merchandise, the license shall be fifteen dollars ($15.00) annually. Each rental in excess of five (5), at the rate of three dollars ($3.00) annually.
ARTICLE V. NO FIXED PLACE OF BUSINESS RATES
5.08.135: [Reserved]
5.08.140: CANNERY:
Redlands Regular Meeting of 03-04-2025 461 of 1100
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Every person, firm or corporation conducting, managing or carrying on the business of a cannery, not licensed under any other provision of this chapter and chapter 5.04 of this title, the license shall be twenty five dollars ($25.00) semiannually.
5.08.145: COMMERCIAL ART; SEASONAL:
Every person, firm or corporation operating exclusively in the activity of decorating with impermanent materials, seasonal displays or murals having an intended use of not more than sixty (60) days shall pay a semiannual license tax of fifteen dollars ($15.00).
5.08.150: CONSTRUCTION GENERALLY:
Every builder, constructor, contractor, subcontractor, land developer or self-employed person conducting, managing or carrying on the business of construction work in the city shall pay a license tax or taxes as specified in sections 5.08.155 through 5.08.185 of this article, solely for raising revenue for municipal purposes and not in any way intended as regulation.
5.08.155: BUILDER, LARGE OPERATION:
For every person, firm or corporation conducting, managing or carrying on the business of constructing, repairing, altering, or adding to any houses, buildings, or structures, or maintaining the general supervision of the construction of any houses, buildings or structures, or is licensed by the state as a general contractor or general engineering contractor, the license shall be fifty dollars ($50.00) semiannually.
5.08.160: ELECTRICAL:
For every person, firm or corporation conducting, managing, or carrying on the business of electric wiring, engaged in the business of installing electric wires or electric lighting, heating fixtures or refrigeration, or similar construction activity, or constituting a master electrician within the meaning of the electric code of the city, bidding or submitting a bid for any electrical work, the license shall be twenty five dollars ($25.00) semiannually.
5.08.165: PLUMBING, PLASTERING, MASONRY:
For every person, firm or corporation conducting, managing or carrying on the business of plumbing, plumbing and heating combined, lathing or plastering, drywall or drywall and painting combined, cement, concrete, masonry or brick work, cesspool or septic tank construction, paving, surveying, sewer work, swimming pool construction, sandblasting, or similar construction activity, bidding or submitting a bid for any of the same, the license shall be twenty five dollars ($25.00) semiannually.
5.08.170: ROOFING, SHEET METAL, FURNACE, VENTILATING:
For every person, firm or corporation conducting, managing or carrying on the business of installing furnaces, sheet metal work, roofing, siding, heating or air conditioning, steam fittings or boilers, evaporative coolers, or similar construction activity, bidding or submitting a bid for any of the same, the license shall be twenty five dollars ($25.00) semiannually.
5.08.175: SUNDRY CONSTRUCTION WORK:
For every person, firm or corporation conducting, managing or carrying on any of the businesses enumerated in section 5.08.180 of this article, bidding or submitting a bid for any of the same, the license shall be twenty five dollars ($25.00) semiannually.
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5.08.180: CONSTRUCTION ACTIVITIES ENUMERATED:
The license tax provided for herein shall be paid by every person engaged in the business of installing, fabricating, performing, maintaining, servicing or applying the following:
Awnings.
Cabinets.
Carpentry.
Cesspool cleaning.
Chemical flameproofing.
Chemical toilets.
Door hanging.
Elevators.
Equipment and fixtures.
Excavating.
Fencing.
Flooring.
Glass.
Glazing.
Grading.
Insulation.
Interior decorating.
Iron work.
Landscaping.
Lawn sprinklers.
Marble.
Millwork.
Ornamental metal.
Painting.
Pest control, commercial.
Sewer line cleaning.
Signs: electric, neon, painted.
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Steel: reinforcing, structural.
Tile: acoustical, asphalt, ceramic, drainboard, metal, ornamental.
Trenching.
Venetian blinds.
Wallpapering.
Weather stripping.
Well digging.
Well drilling.
Wind machines.
Window shades.
5.08.185: CONSTRUCTION ACTIVITIES NOT ENUMERATED:
For every person, firm or corporation conducting, managing, or carrying on any other line of construction business not herein mentioned, bidding or submitting a bid therefor, not otherwise licensed, the license shall be twenty five dollars ($25.00) semiannually.
5.08.190: WHEN LICENSED UNDER TWO OR MORE SECTIONS:
For every person, firm or corporation conducting, managing or carrying on a business, the operation of which requires licenses provided for herein under two (2) or more subsections within section 5.08.150 of this article, maximum fee fifty dollars ($50.00) semiannually.
5.08.195: INITIAL LICENSE; ANNUAL:
New or initial licenses issued under the provisions of section 5.08.150 of this article shall be for the annual period to expire at the end of the next succeeding semiannual license period and at a fee twice the respective semiannual license prescribed.
5.08.200: DELINQUENCY, RENEWAL, NEW OR INITIAL LICENSE:
Licenses issued under the provisions of section 5.08.150 of this article when delinquent and when the business activities within the city by the licensee have been continuous throughout the delinquency the license may be renewed by payment of the semiannual license tax and penalty.
5.08.205: DOG KENNELS; RATE:
For every person conducting, managing or carrying on a dog kennel business where dogs are boarded or bred for sale, the license shall be six dollars ($6.00) semiannually.
5.08.210: DOG KENNELS; NO OTHER LICENSE REQUIRED:
Where the dogs of any kennel are held entirely under restraint, no other fee or license under any ordinance of the city shall be required.
Redlands Regular Meeting of 03-04-2025 464 of 1100
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5.08.215: EMPLOYMENT BUREAU; RATE:
Every person, firm or corporation conducting, managing or carrying on the business of employment bureau, the license fee shall be twelve dollars ($12.00) semiannually.
5.08.220: EMPLOYMENT BUREAU; DEFINED:
For the purpose of this chapter and chapter 5.04 of this title, the term "employment bureau" is defined as the business of securing employment for any person or persons for a fee or compensation of any kind or furnishing information regarding situations or employment for a fee or compensation.
5.08.225: HOUSE MOVING; RATE AND PERMIT FEE:
Every person, firm or corporation conducting, managing, carrying on, or engaged in the business of house moving, salvaging or house wrecking shall pay a license fee of twelve dollars ($12.00) semiannually.
5.08.230: HOUSE MOVING; LICENSE PREREQUISITE FOR STREET USE:
It shall be unlawful for any person except a house mover duly licensed by the city, to move any building over, across, or along any street or public place in the city.
5.08.235: HOUSE MOVING; PERMIT PREREQUISITE TO MOVING:
It is unlawful for any person to move any building over, across or along any street or other public place in the city, without first obtaining a permit from the appropriate departments. .
5.08.240: HOUSE MOVING; FORM OF PERMIT:
Such permit shall specify the building to be moved and the route to be taken in the moving thereof which shall be designated by the appropriate departments .
5.08.245: MANUFACTURERS, PROCESSORS AND MILLERS:
Every person, firm or corporation conducting, managing, or carrying on a business consisting mainly of manufacturing or processing goods, wares or merchandise or a milling operation, together with every other association of persons maintaining a place of business wherein the products of its members are received and prepared for shipment or sale, not otherwise especially licensed by any other section of this chapter and chapter 5.04 of this title, the annual gross receipts of such business for the calendar year preceding which a license tax is due amounts to less than one hundred thousand dollars ($100,000.00) shall pay the semiannual tax of fifteen dollars ($15.00), one hundred thousand dollars ($100,000.00) and over shall pay the semiannual tax of fifteen dollars ($15.00) plus one dollar twenty five cents ($1.25) for each additional ten thousand dollars ($10,000.00) annual gross receipts or fraction thereof.
5.08.250: NEWSPAPERS:
For every person, firm or corporation engaged in printing and publishing of any newspaper within the city, or for every agency for any newspaper not printed and published in the city, the license fee shall be nine dollars ($9.00) semiannually.
5.08.255: PACKINGHOUSE:
For every fruit packinghouse, buying, packing, shipping, or selling citrus or deciduous fruits or melons or other similar commodities, either for their own account or that of any other person, the license shall be twenty five dollars ($25.00) semiannually.
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5.08.260: PEDDLING; FISH AND MEAT:
For every peddler of fish or meat, from house to house by means of wagon, truck, vehicle, tray or basket, after permission has been secured from the city meat inspector, the license shall be twelve dollars ($12.00) semiannually.
5.08.265: PEDDLING; FOOD PRODUCTS:
Every person, firm or corporation conducting, managing or carrying on the business of selling or offering for sale, bread, pastries, food products, or any other goods, wares, or merchandise by wagon, truck, vehicle, tray, or basket and not licensed under any section of this chapter and chapter 5.04 of this title, for each such wagon, truck, vehicle, tray or basket, the license shall be twelve dollars ($12.00) semiannually.
5.08.270: PEDDLING; MERCHANDISE:
Every person, firm or corporation selling or offering for sale, gasoline, oil, grease, tires, tubes, batteries, goods, wares, or merchandise from wagons, trucks, tankers or other vehicles, and not licensed under any other provision of this chapter and chapter 5.04 of this title, the license shall be twelve dollars ($12.00) semiannually.
5.08.275: POPCORN WAGON:
For every popcorn, peanut or lunch wagon operated on any street, or public way or place, after permission from Redlands city council, the license shall be fifty dollars ($50.00) semiannually.
5.08.280: READY CUT HOUSES:
For every person, firm or corporation selling, offering for sale, or contracting for the sale of ready cut buildings, the license fee shall be fifty dollars ($50.00) semiannually.
5.08.285: ROLLER OR ICE SKATING RINK:
For every person, firm or corporation conducting or operating a roller or ice skating rink, the license fee shall be twenty five dollars ($25.00) semiannually.
5.08.290: TREE SURGERY, TOPPING AND TRIMMING:
For every person, firm or corporation conducting, managing or carrying on the business of tree surgery, topping or trimming, the license tax shall be twelve dollars ($12.00) semiannually.
5.08.295: TRANSPORTATION OF PASSENGERS:
For every person, firm or corporation conducting, managing or carrying on the business of auto livery, bus, taxi, cab, or other vehicle, for the transportation of passengers for hire, license for four (4) vehicles or less, twenty dollars ($20.00) semiannually and five dollars ($5.00) semiannually for each additional vehicle.
5.08.300: TRANSPORTATION OF BAGGAGE OR GOODS:
For every person, firm or corporation operating or carrying on the business of driving any automobile, truck or other vehicle for transportation of baggage, express, freight, household goods, materials, goods, wares, or merchandise, and receiving compensation, either directly, or indirectly for such operation, shall pay a license fee of twenty dollars ($20.00) semiannually for the first vehicle and seven dollars fifty cents ($7.50) semiannually for each additional vehicle.
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5.08.305: JANITORIAL SERVICES:
Every person, firm or corporation conducting, managing or carrying on the business of window washing, commercial janitorial services, building or house renovating not otherwise provided, shall pay a license tax of twelve dollars ($12.00) semiannually.
ARTICLE VI. DAILY RATES
5.08.310: AMUSEMENTS, TRANSIENT:
For every traveling rope, wire, dancing, magic, legerdemain, game, and all traveling shows, theatrical or vaudeville exhibitions, showing in a tent or tents, on the street, or other places, where the public is invited, an admission charged, or contributions solicited (after permission granted by chief of police or license collector), the license shall be six dollars ($6.00) per day.
5.08.315: AUCTIONEER; RATE:
For every auctioneer or person engaged in the auctioning of goods, wares, or merchandise, not otherwise provided for, the license shall be ten dollars ($10.00) per day.
5.08.320: AUCTIONEER; EXEMPTION FOR ESTABLISHED MERCHANT OR REALTOR:
Section 5.08.315 of this article shall not apply to persons auctioning goods, wares or merchandise of a regularly established merchant nor the real estate nor personal property of a resident of the city.
5.08.325: EXEMPTION FOR OFFICIAL SALES:
No such license shall be required for selling any goods, at public sale belonging to the United States or the state of California, or for the sale of property by virtue of process issued by any state or federal court or of the assets of the estate of a decedent.
5.08.330: AUCTIONS:
For every auction, the license tax and the regulations thereof shall be the same as those set forth and provided in chapter 5.44 of this title.
5.08.335: CARNIVAL; RATE:
For every person owning, maintaining, conducting or presenting a carnival, as defined herein, in the city, after having first obtained a permit so to do from the city council, the following license fee shall be charged and collected in advance: fifty dollars ($50.00) per day, and an additional fee or charge of five dollars ($5.00) per day for each and every separate show, attraction, or exhibition carried on by such person conducting such carnival after special permit has been granted.
5.08.340: CARNIVAL; DEFINED:
For the purpose of this chapter and chapter 5.04 of this title, the word "carnival" shall be held to mean and include any group of attractions, such as ball games, dice games, whips, ferris wheels, or other riding devices, freaks, dancing shows, minstrels, or any other like entertainment or game for which a charge is made for playing or participating therein.
5.08.345: CARNIVAL; SINGLE OR MULTIPLE OWNERSHIP PROVISIONS:
If the group of attractions as mentioned herein is owned or conducted by any one person, or if any one or more of the group of attractions, as mentioned herein, is owned by different persons exhibiting or Redlands Regular Meeting of 03-04-2025 467 of 1100
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showing the attraction at the same time, in each instance the group of attractions, shall for the purpose of this chapter and chapter 5.04 of this title, be considered a carnival.
5.08.350: CIRCUS:
For every circus, menagerie, acrobatic performance, or exhibition of trained animals connected by or showing with other attractions:
A. One-ring circus, fifty dollars ($50.00) per day;
B. Two-ring circus, one hundred dollars ($100.00);
C. Three- or more ring circus, one hundred fifty dollars ($150.00) per day.
5.08.355: TRAINED ANIMALS EXHIBITION:
For every exhibition of trained animals without such other attractions, the license shall be five dollars ($5.00) per day.
5.08.360: SIDE SHOW:
A. For every side show, or exhibition where admission is charged, other than in public or private halls, the license shall be five dollars ($5.00) per day.
B. After special permit has been granted.
5.08.365: FERRIS WHEEL OR RIDING DEVICES:
For every person, firm or corporation conducting, managing or operating any ferris wheel, merry-goround or any other riding device, the license shall be five dollars ($5.00) per day.
5.08.370: PEDDLING; BADGES, BALLOONS, ETC.:
For every person selling or offering for sale:
A. Badges, balloons, banners, flags, canes, horns, or any other noisemaking instruments, or toys, notions, lead pencils, or souvenirs of any kind, the license shall be five dollars ($5.00) per day.
5.08.375: PEDDLING; AGENTS AND CANVASSERS:
For every agent, canvasser, hawker or peddler or other person, other than a licensed merchant doing business in the city, not otherwise herein provided for, selling commodities, or any other articles in the city, by samples or otherwise, unless such person shall have the legal right to solicit and sell such articles by samples or otherwise under the interstate commerce law, or any other law of the national government, the license shall be four dollars ($4.00) per day.
5.08.380: PEDDLING; OTHER GOODS:
For every person carrying on the business of peddling, either and if lawfully allowed, any goods, materials or articles other than those mentioned in any other specific section of this chapter and chapter
5.04 of this title, the license shall be four dollars ($4.00) per day.
ARTICLE VII. PARTICULAR BUSINESS
5.08.385: BILLIARD AND POOL HALL:
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For every place where billiards, pool, cards are played or other similar device, the license shall be ten dollars ($10.00) annually per table.
5.08.390: BOWLING:
A. For every place where bowling, skee ball are played, the license shall be twelve dollars ($12.00) annually per alley or device.
B. Provided that permission so to operate has been obtained from the city council.
5.08.395: SALE OF MERCHANDISE IN BILLIARD OR POOL HALL OR BOWLING ALLEY:
The rates set out in sections 5.08.385 and 5.08.390 of this article shall not include the sale of goods, wares, or merchandise for which a license under article II of this chapter shall be required.
5.08.400: BOXING AND WRESTLING EXHIBITION:
For every person conducting, managing or carrying on a boxing or wrestling exhibition where an admission is charged, the license shall be fifteen dollars ($15.00) per day or two hundred dollars ($200.00) semiannually after consent from the city council.
5.08.405: CLOTHING CLUB:
For every person conducting, managing, or carrying on a clothing club by coupons, contract sales or otherwise within the city, the license shall be fifty dollars ($50.00) per month.
5.08.410: BINGO GAMES:
For every religious, charitable, scientific, literary, educational, or prevention of cruelty to children or animal groups, the license shall be twenty five dollars ($25.00) semiannually.
5.08.415: DANCES:
The rate of license for any person, firm or corporation conducting, managing or operating any public dance, public dance hall, or public ballroom, open to the public either by invitation or by payment of an admission fee, shall be five dollars ($5.00) per day.
5.08.420: ACADEMY; DRAMATIC SCHOOL:
A. Fee: For every person, firm or corporation conducting, managing or carrying on a dramatic, art, music, dancing, painting, speech or other school, college, or studio, the license tax shall be ten dollars ($10.00) semiannually for each such school, college or studio having at any time five (5) or more students at one assembly.
B. Exemptions: Provided that this license may not apply to the public school system or a nonprofit school, college or university.
5.08.425: JUNK COLLECTOR:
Every person conducting, managing or carrying on the business of buying, selling, or bartering secondhand goods, old rubber tires, rubber tubes, rubber hose, sacks, bottles, old iron, lead, brass, copper, or junk of any kind at a fixed place of business, shall pay a license fee based on the gross business of the past year, according to the schedule set forth in section 5.08.020 of this chapter.
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5.08.430: SOLICITOR:
For every person who shall solicit from house to house by wagon, truck, or any vehicle for the purchase of secondhand goods, old rubber tires, old rubber tubes, rubber hose, sacks, bottles, old iron, lead, brass, copper, or junk of any kind, shall pay a license fee of thirty dollars ($30.00) semiannually.
5.08.435: MOTION PICTURE THEATER:
For every person, firm or corporation engaged in the business of conducting or carrying on a theater or moving picture show at an established place of business, wholly within a permanent building constructed for theatrical purposes, there shall be an initial registration fee of one thousand five hundred dollars ($1,500.00) to be paid at once only by each theater and in addition thereto the regular annual license fee based on the annual gross business of such theater as set forth in the schedule in section 5.08.020 of this chapter.
5.08.440: OPEN AIR, TENT SHOW:
For every person engaged in the business of conducting an open air, or tent motion picture show, at a temporary location, the license shall be six dollars ($6.00) per day.
5.08.445: PAWNBROKER; RATE:
For every person conducting, managing or carrying on the business of pawnbroker, the license shall be fifty dollars ($50.00) semiannually.
5.08.450: PAWNBROKER; SALE OF GOODS NOT INCLUDED:
The rate set out in section 5.08.445 of this article shall not include the sale of goods, wares, or merchandise for which a license under section 5.08.020 of this chapter shall be required.
5.08.455: PHOTOGRAPHERS:
For every photograph business, the license fee shall be based on the gross business of the last twelve (12) months and at the proper rate as specified in the schedule set forth in section 5.08.020 of this chapter.
5.08.460: [Reserved]
5.08.465: [Reserved]
5.08.470: [Reserved]
5.08.475: SHOOTING GALLERY:
A. Fee: For every person keeping, conducting or having charge of a shooting gallery, the license shall be fifty dollars ($50.00) annually.
B. Permit: Provided that permission so to operate has been obtained from the city council.
5.08.480: WHOLESALERS:
Every person, firm or corporation conducting, managing or carrying on a business in which over half of the gross receipts are from selling for resale any goods, wares, or merchandise, not otherwise especially licensed by any other section of this chapter and chapter 5.04 of this title shall pay an annual license fee in accordance with the following schedule:
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ANNUAL GROSS RECEIPTS
At Least But Less Than Annual Fee
$ 0.00 $10,000.00 $12.80
$10,000.00 $15,000.00 $14.70
$15,000.00 $20,000.00 $16.60
$20,000.00 $25,000.00 $18.50
$25,000.00 $30,000.00 $20.40
$30,000.00 $35,000.00 $22.30
$35,000.00 $40,000.00 $24.20
$40,000.00 $45,000.00 $26.10
$45,000.00 $50,000.00 $28.00
Fifty thousand dollars ($50,000.00) and over shall pay the annual fee of twenty eight dollars ($28.00) plus three dollars eighty cents ($3.80) for each additional ten thousand dollars ($10,000.00) annual gross receipts or fraction thereof.
5.08.482: DISTRIBUTION CENTER:
A. Commencing on the effective date hereof (the "effective date") for every person, firm, partnership, business or corporation conducting or managing a business consisting primarily of receiving, temporarily storing and subsequently distributing goods, wares or merchandise of any kind to wholesalers or retailers (hereinafter a "distribution center"), the business license tax shall be in the amount of ten and one-half cents per square foot of gross floor area principally devoted to such use, as calculated by the city's community development department.
B. Notwithstanding subsection A of this section, any person, firm, partnership, business or corporation which conducts a wholesale or retail business within the city and which also conducts or operates a distribution center solely in support of such wholesale or retail business shall not be subject to the distribution center business license tax established by this section.
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C. Notwithstanding subsection A of this section, any person, firm, partnership, business or corporation which conducts a wholesale or retail business within the city and which also conducts or operates a distribution center in support of such wholesale or retail business and other wholesale or retail businesses located outside the city shall pay the distribution center business license tax established by this section only on the percentage of gross floor area of the distribution center principally devoted to supporting the wholesale or retail businesses located outside the city.
ARTICLE VIII. ADVERTISING
5.08.485: BILLBOARDS AND REAL ESTATE SIGNS:
A. Fee: For every person, firm or corporation engaged in the business of bill poster or advertising sign painting upon billboards or advertising by means of posting or otherwise affixing bills, signs, or other advertisements, the annual license shall be seventy five dollars ($75.00).
B. Real Estate Signs Exempt: Provided, that nothing herein contained shall be deemed as applying to owners of real estate or their agents, in advertising their property for sale or a lease by means of billboards located thereon.
5.08.490: CIRCULARS AND DODGERS:
For every person, firm or corporation who distributes or causes to be distributed, handbills, circulars, posters, pictures, lithographs, maps, plates, samples or other devices or advertisements of any kind, within the corporate limits of the city, the license fee shall be five dollars ($5.00) per day.
5.08.495: DISTRIBUTION OF HANDBILLS TO BE IN CODE COMPLIANCE:
All such handbills, circulars, posters, pictures, lithographs, maps, plates, samples or other forms of advertising are to be distributed in accordance with the regulations of the peddling, solicitation, and distribution of advertising ordinance of the city.
5.08.500: EXEMPTIONS:
No license shall be charged for distribution of matter, advertising goods, wares, or merchandise stocked by regularly licensed merchants, advertising of churches, lodges, charitable or educational institutions, public organizations, political candidates or parties or notices prescribed by law.) ARTICLE IX. COIN OPERATED MACHINES
5.08.505: FEE; EXEMPTIONS:
A. Fee: Every person, firm, or corporation renting, leasing or operating a coin operated machine or similar device dispensing goods, wares, merchandise or providing a service within the city shall pay a license fee based on the gross receipts therefrom as set forth in section 5.08.020 of this chapter.
B. Exemption; Local Ownership: Machines otherwise licensed under this section, maintained together and in conjunction with a business paying a license tax based on a gross receipts schedule may be operated without payment of a coin machine license tax; provided, that the machines dispensing sanitary hygienic articles or drinking cups, towels or medicines are entirely owned and supplied by the owner or operator of the premises where installed and maintained solely for the convenience of employees, visitors and customers and not for profit to him or any other person.
C. Exemption; Nonprofit: No license under this section shall be required for the maintenance or operation of machines dispensing sanitary hygienic articles or drinking cups, towels or medicines, which Redlands Regular Meeting of 03-04-2025 472 of 1100
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machines are entirely owned and supplied by the owner or operator of the premises where installed and maintained solely for the convenience of employees, visitors and customers and not for profit to him or any other person.
5.08.510: PROHIBITED DEVICES:
Nothing in this article shall be construed to permit the licensing, maintenance or operation of any coin operated machine which is forbidden by any state or local law or regulation or to permit the operation of any coin operated machine in such a manner as to constitute gambling or otherwise be contrary to any such state law or local regulation.
5.08.515: SEIZURE FOR NONPAYMENT:
If any of the coin operated machines, devices or games licensed under this article are maintained in any store, hotel, motel, restaurant, cafe, pool hall or other commercial establishment or public place in the city, without payment of the prescribed license taxes, they may be subject to seizure by the chief of police or the city's finance director or the director's designee. Such machine or machines shall be redeemable only by the true owner thereof within a period of not exceeding sixty (60) days, upon the payment of costs to the city together with the license taxes plus penalty for the period during which such machines, devices, or games were maintained unlicensed.
5.08.520: REDEMPTION AND/OR SALE:
If the true owner cannot be found after reasonable inquiry, or if the owner fails to redeem, then the machine may be confiscated and sold by the city's finance director or the director's designee at the end of the sixty (60) day period, after notice by registered mail to the last known address, if any, of the owner.
The proceeds of such sale shall be credited to the general fund of the city.
ARTICLE X. WHEEL TAX
5.08.525: RATE:
The business of running, driving or operating any automobile, automobile truck, automobile tank wagon, or any vehicle used for the transportation, selling, collection or delivery of goods, wares, merchandise or other personal property of any kind from a vehicle, either as the principal business or in connection with any other business, or of soliciting for work, labor services to be performed upon the public street in or from a vehicle, or to be performed on goods, wares, merchandise or other personal property to be taken for such purpose to plant or establishment inside or outside of the city limits of the city, an annual license fee of twenty four dollars ($24.00) per vehicle so used in such business in the city.
5.08.530: APPLICATION TO LOCAL BUSINESSES:
The provisions of this article shall not be deemed to apply to persons, firms or corporations operating such vehicles together and in conjunction with a fixed place of business within the city, for which such business a license is paid under other provisions of this chapter and chapter 5.04 of this title.
5.08.535: INTENT OF TAX:
The provisions of this article are not to be construed as imposing a tax upon vehicles, but as a method of classification of business and distinguishing between those maintaining a fixed place of business in the conduct of which vehicles are used and those maintaining a business in the conduct of which vehicles are used but who do not have a fixed place of business in the city.” Redlands Regular Meeting of 03-04-2025 473 of 1100
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Section 2. Severability. If any section, sentence, clause or phrase of this ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provisions or application, and to this end the provisions of this ordinance are severable. The City Council of the City of Redlands hereby declares that it would have adopted this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more section,subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
Section 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City and thereafter this ordinance shall take effect as provided by law.
ATTEST: Mario Saucedo, Mayor
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly adopted by the City Council at a regular meeting thereof held on the 4th day of March 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 03-04-2025 475 of 1100
City Council Meeting L. 4.
DATE: 03/04/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of the Public Works Construction Contract with Q&E Pipeline Company for the Recycled Water Pipeline Extension for California Street Orange Groves Project for an amount
not-to-exceed $629,664, approval of an additional appropriation in the amount of $506,843, and determine that the Project is exempt from environmental review pursuant to Section 15303 of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)
MOTION(S):
If City Council determines the staff recommendation is appropriate, the following motions are provided:
I move that the City Council determine approval of the contract and construction of the Recycled Water Pipeline Extension for California Street Orange Groves Project is exempt from environmental review pursuant to Section 15303 of the State's guidelines implementing the California Environmental Quality Act;
1. I move to approve an additional appropriation in the amount of $506,843; and
2. I move to approve the Recycled Water Pipeline for California Street Orange Groves Project plans and specifications and award a Public Works Construction Contract to Q&E Pipeline Company for an amount not to exceed $629,664.
3. RECOMMENDATION:
Staff recommends City Council determine approval of a Public Works Construction Contract and construction of the Recycled Water Pipeline Extension Project for California Street Orange Groves Project are categorically exempt from environmental review pursuant to Section 15303 of the State's Redlands Regular Meeting of 03-04-2025 476 of 1100
guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approve the Recycled Water Pipeline Extension for California Street Orange Groves Project plans and specifications and award a Public Works Construction Contract to Q&E Pipeline Company for an amount not to exceed $629,664, and approve an additional appropriation in the amount of $506,843 from the Water Fund.
DISCUSSION:
The City of Redlands (City) owns and maintains two (2) citrus groves along California Street south of I-10 between the California Department of Transportation (CalTrans) and San Bernardino County Transportation Authority (SBCTA) rights-of-way. Currently, these groves are irrigated with potable water produced, treated, and distributed by the City's water utility. However, a City recycled water pipeline is located approximately 1,600 linear feet north beneath Lugonia Avenue.
The goal of this project is to extend this recycled water pipeline south of I-10 to provide a sustainable irrigation source for the California Street citrus groves.
This will be the first expansion of the recycled water distribution system south of I-10 and will reduce potable water consumption by approximately twenty (20) acre-ft (AF), or six (6) million gallons, each year. The project crosses the CalTrans I-10 right-of-way and joins an existing 12-inch recycled water dry pipeline that crosses the SBCTA rail right-of-way. The project plans and specifications were prepared by MUED staff, a bid notice was issued, and bids were received from the following seven (7) Contractors prior to the December 12, 2024 submittal deadline:
BID OPENING REPORT SUMMARY
Bidder Bid Amount
1. Q&E Pipeline Company, Pomona, CA $629,664.00
2. TE Roberts, Inc., Irvine, CA $773,254.00
3. Tryco General Engineering, Rimforest, CA $929,030.00
4. Dominguez General Engineering, Inc., Pomona, CA $1.044,450.00
5. CEM Construction Corp., Montebello, CA $1,141,000.00
6. Big Ben, Inc., Irvine, CA $1,282,355.00
7. Bali Construction, Inc., South El Monte, CA *$2,204,138.32 *Arithmetic errors were made in the bid proposal. The total bid amount was corrected and highlighted in the attached Bid Analysis to identify arithmetic errors but did not affect ranking.
Staff reviewed each bid and determined that Q&E Pipeline Company submitted the lowest responsive and responsible bid. Therefore, staff recommends City Council approve the Public Works Construction Contract with Q&E Pipeline for an amount not-to-exceed $629,664. It is anticipated that the Project will be completed within forty (40) working days after a Notice to Proceed is issued.
Redlands Regular Meeting of 03-04-2025 477 of 1100
This Project is categorically exempt from environmental review in accordance with Section 15303 of the State’s guidelines implementing the California Environmental Quality Act as the Project involves the extension of a recycled water main, including street improvements, of reasonable length with a negligible expansion of capacity.
ALTERNATIVES:
City Council may deny the staff recommendation and provide alternate direction.
STRATEGIC PLAN:
Strategic Plan Priority D, Objective 3 - Develop and implement Water and Wastewater Utility Master Plans to ensure facilities are improved and maintained to meet the needs of our expanding community.
SUBMITTED BY:
John R. Harris, Municipal Utilities and Engineering Director RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:
Goutam K. Dobey, City Engineer
Fiscal Impact
Fiscal Year: FY 24/25
Appropriation Required Y/N: Yes
Amount: $ 506,843
Budgeted Y/N: N
Account No.: 501910; 521910
Discussion:
Redlands received $506,843 from the San Bernardino Valley Municipal Water Redlands Regular Meeting of 03-04-2025 478 of 1100
Redlands received $506,843 from the San Bernardino Valley Municipal Water District through the Demand Management Incentive (DMI) program, which was deposited into the Water Fund (501) account. Award of these DMI funds was not anticipated when the FY 24/25 Budget was adopted. Therefore, use of the $506,843 DMI funding must be appropriated. The remaining $122,821 is included in the Wastewater Projects Budget (521910).
Attachments
A. Q & E Pipeline Public Work Contract
B. City Clerk BID Report
C. Bid Analysis
D. Location Map
E. Project Plans
F. Specifications
G. Additional Appropriation Form
Redlands Regular Meeting of 03-04-2025 479 of 1100
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PUBLIC WORK CONSTRUCTION CONTRACT
This Public Work Construction contract (“Contract”) is made and entered into this 4 th day of March,
2025, by and between the City of Redlands, a municipal corporation, organized and existing under the laws of the State of California (hereinafter “City”), and Q&E Pipeline Company (hereinafter "Contractor"). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.”
In consideration of the mutual promises contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK: Contractor shall furnish all materials and will perform all of the work for the following: Recycled Water for California Street Orange Groves Project, complete all items as required by the Contract Documents (as herein defined) and Specifications for City’s Recycled Water for California Street Orange Groves Project, Project No. S531021 (the “Work”).
2. CONTRACT SUM: City shall pay Contractor the sum of six hundred twenty-nine thousand six hundred sixty-four dollars ($629,664) as consideration for its performance of the Work in accordance with the terms and conditions set forth in the Contract Documents. Pursuant to Public Contract Code Section 22300, Contractor has the option to deposit securities with an escrow agent as a substitute for retention of earnings required to be withheld by City pursuant to an escrow agreement as set forth in Public Contract Code section 22300.
3. TIME FOR COMPLETION: The Work shall be completed within forty (40) working day(s) as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” from and after the date of City’s issuance of a Notice to Proceed to Contractor.
4. LIQUIDATED DAMAGES: Contractor’s failure to complete the Work within the time allowed will result in damages being sustained by City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. Accordingly, Contractor shall pay to City, or have withheld from monies due to Contractor, the sum of one thousand dollars ($1,000) for each working day as defined in Section 1-2 of the Standard Specifications for Public Works Construction “Greenbook” in excess of the specified time for completion of the Work. Execution of this Contract shall constitute agreement by City and Contractor that one thousand dollars ($1,000) per day is the estimated damage to City caused by the failure of Contractor to complete the work within the allowed time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due Contractor if such delay occurs.
5. CONTRACT DOCUMENTS: This Contract incorporates by reference the following: Notice Inviting Bids, Instructions to Bidders, Contractor’s Proposal, Bid Bond, Agreement, Performance Bond, Labor and Material Bond, Plans, General Conditions, Special Provisions and Specifications, and any addenda thereto (collectively, the “Contract Documents”).
6. ATTORNEYS' FEES: In the event any action is commenced to enforce or interpret the terms or conditions of this Contract, or the Contract Documents, the prevailing Party in such action, in addition to any costs and other relief, shall be entitled to recover its reasonable attorneys’ fees, including fees for use of in-house counsel by a Party.
7. RESOLUTION OF CONSTRUCTION CLAIMS: Claims by Contractor in the amount of three hundred seventy-five thousand dollars ($375,000) or less shall be made by Contractor and processed by the City pursuant to the provisions of Part 3, Chapter 1, Article 1.5 of the Public Redlands Regular Meeting of 03-04-2025 480 of 1100
2 I:\cmo\Agreements\Q&E_Pipeline_Public_Work_Contract FY25-0033.doc-jm Contract Code (commencing with Section 20104). All claims shall be in writing and include the documents necessary to substantiate the claim. Nothing in subdivision (a) of Public Contract Code Section 20104.2 shall extend the time limit or supersede the notice requirements provided in this case from filing claims by Contractor.
8. ELIGIBILITY OF CONTRACTOR/SUBCONTRACTOR: Contractor and all of its subcontractors shall abide by California Public Contract Code, Section 6109, and California Labor Code Sections 1777.1 and/or 1777.7, and certify that they are not debarred and are eligible to work on this project.
9. ASSIGNMENT OF AGREEMENT: No assignment by a Party of any rights or interests under this Contract shall be binding on another Party without the written consent of the Party sought to be bound.
10. SUCCESSORS AND ASSIGNS: City and Contractor each binds itself and their respective successors and assigns in respect to all covenants, agreements, and obligations contained in the Contract Documents.
11. SEVERABILITY: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor.
Redlands Regular Meeting of 03-04-2025 481 of 1100
3 I:\cmo\Agreements\Q&E_Pipeline_Public_Work_Contract FY25-0033.doc-jm IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first written above.
CITY OF REDLANDS
(SEAL)
By:____________________________________
Mario Saucedo, Mayor
ATTEST:
____________________________________
Jeanne Donaldson, City Clerk
(SEAL)
Q&E Pipeline Company
Name of Contractor
By:_______________________________________
Signature of Authorized Agent
__________________________________________
Title
__________________________________________
Signature of Authorized Agent (if necessary)
__________________________________________
Title
__________________________________________
Contractor's License No.
Redlands Regular Meeting of 03-04-2025 482 of 1100
4 I:\cmo\Agreements\Q&E_Pipeline_Public_Work_Contract FY25-0033.doc-jm
WORKER'S COMPENSATION INSURANCE CERTIFICATION
Description of Contract: City of Redlands
Municipal Utilities & Engineering Department
Recycled Water for California Street Orange Groves Project Project No. S531021
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
a. By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. b. By securing from the Director of Industrial Relations, a certificate of consent to selfinsure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.