An employee or applicant who believes he/she has been denied a reasonable accommodation may file a complaint with the City Manager. The City Manager’s determination will be final with respect to the City.
I.FITNESS FOR DUTY EXAMINATIONS
The City is committed to maintaining a safe and productive workplace. In order to provide a safe work environment, employees must be able to perform their jobs in a safe, secure, productive, and effective manner and remain able to do so throughout the entire course of their employment. Employees who are not fit for duty may present a safety hazard to themselves, to other employees, the City, or the public.
The purpose of this policy is to establish procedures by which the City will evaluate an employee’s fitness for duty. A fitness for duty examination may be required when:
• An employee’s conduct creates a reasonable belief that a threat to the health or safety of the employee or others exists; or
• There is objective evidence that the employee cannot perform the essential job functions.
The City may require that the fitness for duty exam be conducted by a City approved physician. The City will pay for an exam that it initiates under this policy and the exam will take place while the employee is in paid status.
Any information obtained from a fitness for duty examination will be kept confidential in accordance with applicable law.
J. EMPLOYEE DRESS STANDARDS
The City strives to maintain a workplace environment that is well functioning, free from unnecessary distractions and conveys a high degree of professionalism. All employees are expected to present a professional, businesslike image to customers and the public. Clothing and appearance shall be neat, clean, and in good taste. Employees shall dress in accordance with general standards and guidelines designed to promote professionalism in the workplace. Dress shall be suitable tofor both the work location and the job duties.
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46 Clothing
Business casual attire is expected of all employees. Basic elements of appropriate and professional business attire include clothing that is in neat and clean condition. Business casual dress is defined as the following:
• Casual shirts: all shirts with collars, business casual crewneck or vV-neck shirts, blouses, sweaters, golf and polo shirts. Examples of inappropriate shirts include t -shirts, shirts with inappropriate slogans or graphics, tank tops, muscle shirts, halter tops, spaghetti straps or strapless shirts.
• Pants: khakis, slacks, trousers and jeans without holes or frays. Examples of inappropriate pants include shorts, sweatpants, or exercise wear.
• Shoes: slip on or tie shoes, deck shoes, dress sandals, clean athletic shoes, heels. Examples of inappropriate shoes include flip flops or thongs or crocs.
Appropriate workplace attire does not include clothing that is too tight or revealing, clothing with rips or tears, or any extreme style or fashion in dress, footwear, accessories, or fragrances.
1. Dress Standards
At times, employees may be required to dress in professional business attire which would include dress shirts with ties, suits, slacks, skirts, or dresses.Office Standards: Office attire shall be appropriate to the formalities normally expected in business establishments. Office dress shall be considered proper business attire to be worn in office settings and shall mean: business suits, slacks, jackets, sweaters, and dress shirts with or without ties for men; dresses, suits, coordinated pants, skirts, blouses, and sweaters for women.
Field Standards: The standards for office attire shall be acceptable for field dress, however, may not be practical for all field activities. Field dress shall be considered appropriate attire for work outside office settings and shall mean: a more casua l dress standard which may include polo shirts, shorts, and tennis shoes.
Casual Standards: The city has implemented a casual day for Fridays. In addition, the City Manager may authorize additional casual days. Casual dress shall be considered appropriate for office and field settings and shall mean: business casual and include sports shirts, polo shirts, slacks, skirts, jeans, and sandals.
Extreme attire shall mean clothing styles, lengths, and/or fabrics outside of general office and field dress standards and shall be prohibited. Extreme attire includes, but is not limited to: sweats, shorts, strapless and spaghetti strap tops and dresses, halter tops, sheer clothing, excessively worn or faded clothing, and beach sandals.
Jewelry and Tattoos
The City recognizes that personal appearance is an important element of self -expression and strives not to control or dictate employee appearance. The city expects all employees to exercise appropriate judgment with regard to personal appearance, dress, and grooming . The City allows reasonable self - expression through personal appearance, such as jewelry and tattoos, unless it conflicts with an employee’s ability to perform their job effectively or it is regarded as offensive or harassing towards Redlands Regular Meeting of 06-17-25
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47 others. Factors that management may consider when determining whether jewelry or tattoos pose a conflict with the employee’s job or work environment include:
• Personal safety of self or others or damage to public property; • Productivity or work performance;
• Offensiveness to co-workers, customers, vendors, or others in the workplace; • Customer complaints.
Reasonable Accommodation of Religious Beliefs
The City recognizes the importance of individually held religious beliefs. The City will reasonably accommodate an employee’s religious beliefs in terms of workplace attire unless the accommodation creates an undue hardship. Accommodation of religious beliefs in terms of attire may be difficult in light of safety issues. Employees seeking an accommodation for workplace attire based on religious beliefs should contact the OfficeDivision of Human Resources.
Exceptions in the dress standards may be made to accommodate special assignments and/or work conditions. All exceptions shall be approved in advance by the Department Director. Employees who do not meet dress standards may be sent home to change and will be required to use accruals or not be paid for that time off.
K. UNIFORMS
Uniforms shall be required for designated field personnel to ensure City employees may be easily identified and recognized as such. Employees designated to wear a uniform represent the City of Redlands. In order to present an exemplary image to the public, employees shall follow these general guidelines:
• Uniforms shall be neat, clean and properly maintained. • Faded, worn and/or stained uniforms shall not be worn on duty and shall be replaced. • Uniform shirts shall be tucked into pants.
• Outer garments shall bear City identification, such as City patches or lettering. Temporary clothing such as disposable coveralls and raingear are exempt from the identification requirement.
• Hats shall be City of Redlands uniform hats and shall be worn with the bill facing the front. • The use of headbands, bandanas and other head gear shall be approved by the supervisor prior to being worn. Generally, supervisors shall approve items that are clean, neat and in a neutral color.
• Short pants may be worn at any time during the year, provided that wearing them does not present a safety hazard. Short pants shall be uniform shorts only. Jean shorts, exercise shorts or any other type of non-uniform shorts are unacceptable. Boxer shorts, spandex exercise pants and/or other clothing itemitems shall not be seen extending above or below the short pants. • When short pants are worn, socks shall be white or a color which matches the City uniform.
Socks shall not extend above the boot more than two inches. • Long sleeved shirts shall not be worn under short sleeved uniform shirts. Tee shirts may be worn under uniform shirts however ,; the sleeve cannot extend beyond the sleeve of the uniform shirt.
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48 • Upon separation of employment with the City, the employee shall return all City -owned uniforms in their possession to his/hertheir supervisor in a clean condition, ready to wear, prior to receipt of his/hertheir final paycheck.
• Any modifications to the uniform must be approved by the Department Director and reviewed by the Office Division of Human Resources for consistency purposes.
1. Wear
Departments Heads shall determine which job classifications and/or divisions are designated to wear City uniforms. Employees in these job classifications and divisions shall wear City uniforms during standard working hours. Uniforms shall be worn if an employee is called back to work from his/hertheir off-duty period. If a full uniform is not available at the time the employee is called out, the employee shall wear some other type of identification such as a badge, jacket or hat with City patches, etc.
City uniforms and any recognizable portion of a City uniform (i.e., anything with a badge, patch, or City of Redlands designation) shall not be worn for anything other than official City business.
Employees shall be aware of public perception and the assu mption that uniformed personnel are on duty.
2. Responsibility
It is the responsibility of the Department Director to ensure the Uniform Policy is understood and adhered to by all department employees required to wear uniforms. This Uniform Policy shall be made available to all civilian employees required to wear a u niform. It is the responsibility of the employee to ensure the items issued and worn are in compliance with this policy.
Employees who do not adhere to the provisions contained in this policy may be subject to disciplinary action. Any proposed disciplinary action related to this policy for non-sworn employees must be reviewed by the Office Division of Human Resources prior to the action being taken to ensure consistency. Modifications to the uniform which are requested by the employee and approved by the Department Director must be paid for by the employee.
3. Safety
Department Directors may establish standards which are stricter than those contained within this policy for safety reasons. An example of this would be the requirement of steel-toed boots or hard- soled shoes for specific classifications. Department Directors and their designees may also require that safety gear or equipment be worn, such as hard hats or reflective arm bands.
Purchase:
All uniforms shall be ordered and/or purchased through the City.
4. Allowance
Any uniform or boot allowance shall be paid in accordance with the appropriate employee’s Memorandum of Understanding.
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49 L. IDENTIFICATION BADGES/CARDS
The City of Redlands believes it is important to maintain a safe and professional work environment. For this reason, all employees will be provided and shall carry a City -issued badge or identification card at all times while on duty. Human Resources sha ll issue identification cards to employees on or before the first day of employment. Safety employees may be provided their badges and/or identification cards by the Police or Fire department. If part of a uniform, badges shall be worn in accordance with department policy. Part time, temporary and intern employees may be required to display City identification at all times when on duty. Employees shall be responsible for lost or misplaced badges and identification cards. The employee shall reimburse th e City for the cost of replacement. Badges and identification cards shall be returned to the department OfficeDivision of Human Resources upon separation of employment with the City.
M. USE OF CITY VEHICLES AND AUTOMOTIVE EQUIPMENT
The purpose of this policy is to establish procedures for the use, care and non-emergency operation of City-owned vehicles and automotive equipment. City vehicles and equipment shall only be operated by authorized City employees and volunteers.
1. Licenses
Authorized City employees and volunteers must possess an appropriate and valid California driver’s license for the designated vehicle and/or equipment they operate. Supervisors shall be responsible for ensuring that their employees have a current license.
2. Assignment of Vehicles and Equipment
The City Manager or his/hertheir designee shall assign vehicles and equipment to departments based upon City and department needs. New vehicles and equipment shall be approved by the City Council through the budget process or during a regular City Council meeting.
If more than one department requests an available vehicle or piece of equipment, each Department Director shall justify their need in writing to the City Manager. The City Manager shall make the final determination. If the City Manager decides that a veh icle or piece of equipment no longer meets the needs of the assigned department but may be of use to another department, a transfer may be made.
The transfer of vehicles and/or equipment from one department to another shall be coordinated through the Quality of Life Facilities and Community Services Department and approved by the City Manager. The City Manager may dispose of vehicles and equipment no longer meeting the needs of the City.
3. Safe Operation of Vehicles and Equipment
Employees/volunteers using City vehicles and automotive equipment shall be held individually responsible for the safe operation of the vehicles and equipment which they are using.
Employees and volunteers operating City vehicles and equipment shall do so in a reasonable and prudent manner, having due regard for street surfaces and other conditions which may affect safe operation. Employees and volunteers shall operate vehicles and e quipment in accordance with City and department policies and provisions of the California Vehicle Code.
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50 Employees shall accept full responsibility for fines incurred as a result of any driving, parking and/or other traffic violations.
4. Use of Seat Belts
It is the intent of the City of Redlands to provide the safest environment possible for employees and/or volunteers using vehicles and equipment in the course of their employment. No employee or volunteer shall operate or ride in any vehicle or equipment without being properly secured in a seat belt. Employees and/or volunteers shall adjust safety restraint devices so they are comfortable yet provide maximum protection in the event of an accident.
Police, Fire, and Solid Waste employees shall use seat belts in accordance with the California Vehicle Code, department standard operating procedures, and other legislation pertaining to the use of seat belts.
5. Use of Cellular Phones and Radios
Employees shall refrain from talking or texting on hand -held cellular phones and radios while operating vehicles and equipment. When communication is necessary due to emergency or other work-related circumstances, employees shall park and stop the vehicle/equipment prior to using the communication device.
Exceptions may be made for Police and Fire personnel.
6. Inspection of Vehicles and Equipment:
The procedure for ensuring proper operation and maintenance of vehicles and equipment is as follows:
a. The Department Director shall designate supervisory personnel to be accountable for all vehicles and equipment assigned to the department. The supervisor(s) shall be responsible for assigning the vehicles and equipment to a job site, project or employee. Non-supervisory employees do not have authorization to assign equipment and vehicles to others.
b. Supervisors shall instruct employees on the safe operation and preventive maintenance requirements for the vehicle or equipment to be utilized. b.c. Supervisors shall ensure that employees have the proper training and certification required for assigned vehicles and equipment.
c.d. Employees shall conduct daily inspections of assigned vehicles and equipment as required by the Department of Transportation regulations. Inspections shall occur at the beginning of each shift when vehicles and equipment will be utilized. d.e. Employees shall complete a department inspection report documenting the following: visible damage, safety items, service needs and maintenance requirements. These inspection reports shall be submitted to the supervisor immediately following the inspection.
e.f. The supervisor shall be responsible for reviewing the inspection reports and taking appropriate action.
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51 7. Maintenance of Vehicles and Equipment
Employees shall be responsible for the care, cleanliness (exterior and interior) and general maintenance of assigned vehicles and equipment.
• The City shall provide supplies necessary for the care, cleaning and maintenance of vehicles and equipment.
• Supervisors shall allow employees to perform care, cleaning and minor maintenance tasks while on duty.
• Employees shall make periodic inspections of all fluid levels and correct any deficiencies. • Supervisors shall make weekly inspections of the vehicles and equipment assigned to subordinates to ensure they are being maintained according to policy. • Supervisors shall ensure employees adhere to the routine service and maintenance schedules established by the Equipment Maintenance Division. • Employees shall complete the appropriate Equipment Maintenance forms to describe service needs and requested repairs when leaving vehicles and equipment for service at the City Garage. Forms shall be submitted to a supervising mechanic. • Vehicles and equipment requiring warranty service shall be taken to the City Garage where authorized personnel shall arrange appropriate service. • No modifications shall be made, or accessories added, to City vehicles and/or equipment without the express authorization from the department supervisor, Equipment Maintenance Superintendent and City Manager.
• All vehicles and equipment shall be secured by removing keys, closing windows , and locking doors prior to storing at the Corporate Yard and other facilities.
8. Accidents Involving Vehicles and Equipment
Accidents involving City vehicles and equipment shall be reported as follows:
a. Accidents shall be reported to the appropriate law enforcement agency, if necessary, to Human Resources/Risk Management and to the department supervisor immediately.
b. Employees shall complete the City’s Incident, Accident, and Injury Form and submit it to the supervisor.
c. The supervisor, upon receipt of the employee’s accident report, shall review the report, investigate the facts, and complete the Supervisor’s Accident Investigation Form, and submit a recommendation along with the completed employee’s Incident, Accident, a nd Injury Form to Human Resources/Risk Management within twenty-four (24) hours.
d. Any damage resulting to vehicles and equipment, other than an accident, shall be reported to the department supervisor immediately and shall be subject to the same procedure as accidents.
e. Damage to City vehicles and equipment due to negligence, unsafe driving or operation, or damage due to willful misconduct by an employee may be cause for disciplinary action up to, and, including, termination.
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52 9. Use of Vehicles and Equipment
Employees may be assigned vehicles and/or equipment for use during standard business hours to conduct official City business.
Employees may need to utilize vehicles to attend official functions inside and outside of the city limits. Employees shall not use City vehicles and equipment outside the City without prior authorization from the Department Director.
Vehicles and equipment may be used after hours to conduct official City business. After hours employees may use City vehicles as transportation from their residence to the assigned work site and back to the residence.
10. Use of Private Vehicles
Private vehicles shall not be used for work -related activities without the permission of the Department Director or designee.
11. Personal Use of Vehicles and Equipment
City vehicles and equipment shall only be used for work-related purposes and shall not be used for personal errands or transport. Exceptions may be made by the City Manager or through an approved and fully executed Memorandum of Understanding.
City vehicles and equipment may be authorized for take-home use in accordance with the following criteria:
a. The authorization for the take-home use of City vehicles and equipment shall be based on operational need.
b. The City Manager shall authorize all take home use of City vehicles and equipment not otherwise permitted by an approved and fully executed Memorandum of Understanding.
c. Safety personnel and other employees responding to emergencies may be provided with City vehicles that have specific equipment. Such take home assignments are regarded as a requirement of the job and shall be identified by the Department Director and City Manager.
d. The City Manager may discontinue the use of a take home vehicle assignment upon finding that the position and responsibility of the position no longer requires such usage, or that such usage is not in the best interest of the City, including that the employee is not complying with the requirements of this policy. e. An employee who is authorized to take home a City vehicle and/or equipment shall make reasonable efforts to protect the vehicle and/or equipment against loss and/or damage. This may include the removal of portable equipment from the interior of the vehicle.
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53 f. Employees must account to the City for the authorized personal use of City vehicles. The usage must be substantiated (for example, mileage), the time and place of the travel, and the purpose of the travel. Written records made at the time of each use are the best evidence. All personal use of a City-provided vehicle will be included in employee wages per Internal Revenue Code Sections 123 and 611. This paragraph is not applicable to sworn safety units.
12. Regular Take Home Authorization and Assignment
Regular or permanent take-home authorization of City vehicles and equipment, not otherwise permitted by an approved and fully executed Memorandum of Understanding, shall be approved by the City Manager and based on the following criteria:
a. The employee resides within forty (40) miles of the Redlands City Limits.
Employees currently assigned a take home vehicle will be grandfathered at the time of adoption of these rules and regulations.
b. The employee is regularly and frequently subject to call for emergency response, has specific expertise and must respond with a specially equipped vehicle. c. The employee provides regular and frequent off duty supervision where no subordinate has been designated to act.
d. An employee who, on an average of fifty (50%) of the standard work week, is required to begin or end daily work activities at sites other than the permanent work station.
e. There is a specialized assignment, approved by the City Manager and Department Director, requiring the use of City vehicles and/or equipment. f. Employees may not use City-provided vehicles for personal purposes, other than commuting or de minimis personal use. Employees shall be responsible for use of the vehicle in compliance with City and department policies and procedures. g. Employees must account to the City for the regular take home of City vehicles.
The usage must be substantiated (for example, mileage), the time and place of the travel, and the purpose of the travel. Written records made at the time of each use are the best evidence. All personal use of a City-provided vehicle will be included in employee wages per Internal Revenue Code Sections 123 and 611.
This paragraph not applicable to sworn safety units.
13. Temporary Take Home Authorization and Assignment
Temporary take home authorization of City vehicles and equipment shall be approved by the Department Director in accordance with the following criteria:
a. The temporary assignment of City vehicles and equipment for take home use shall not exceed thirty (30) days.
b. The employee resides within forty (40) miles of the City Limits of Redlands.
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54 c. The employee is assigned to “Stand By” or “On Call” status, as defined in respective Memoranda of Understanding, for emergency response, has specific expertise and must respond with a specially equipped vehicle. d. There is a temporary or specialized assignment, approved by the Department Director, requiring the use of City vehicles and/or equipment.
14. Miscellaneous
This policy does not preclude departments from implementing additional, department -specific policies and procedures related to the use of City vehicles and equipment.
The use of tobacco products, in all forms, is prohibited in City vehicles and equipment.
Any violation of this policy is subject to disciplinary action, up to and including termination.
N. TRAVEL AND EXPENSE REIMBURSEMENT POLICY
1. Overview
It is the policy of the City of Redlands to reimburse staff for reasonable and necessary expenses incurred in connection with approved travel on behalf of the City. The City strongly encourages employees to book travel in advance and to utilize travel discounts when making travel arrangements.
Employees seeking reimbursement should incur the lowest reasonable travel expenses and exercise care to avoid impropriety or the appearance of impropriety. Reimbursement is allowed only when reimbursement has not been, or will not be, received from other sources. If a circumstance arises that is not specifically covered in this travel policy, then the most conservative course of action should be taken.
Travel Includes:
• Attendance at workshops, seminars, conventions, conferences, or other meetings of interest to the City ; and/or authorized travel for any purpose in connection with official City responsibilities.
Approval:
• All travel must be approved in advance by the employee’s Department Director or his/hertheir designee. This process must be documented by completing a Training/Travel Request Form if the cost of training/travel is estimated to exceed $500.
• When the Employee is a Department Director, City Attorney, City Clerk, or City Treasurer, the travel must be approved by the City Manager or his/hertheir designee. City Manager or Council Member travel must be approved by a member of the City Council.
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55 • All out of country travel by City employees, including Departme nt Directors, appointed, and elected officials, requires the approval of the City Council in an open meeting.
2. Compensation While Traveling
Non-exempt employees shall be paid their hourly rate as hours worked while they are traveling (whether by automobile, airplane, train, etc.) for City -approved, job-related purposes. Non - eExempt employees will be paid their hourly rate for actual hours spent in training and for travel time. When a non-exempt employee is not required to report to their regular employment site on a day he/she attends City-approved training, paid travel time shall be calculated as the lesser of the time spent travelling from the non-exempt employee’s residence to the training site and back or the time spent traveling from their regular employment site to the training site and back. If the non-exempt employee is required to report to their regular employment site on a day he/she attends City-approved training, paid travel time shall be calculated as the time spent traveling from their regular employment site to the training site and back, regardless of where the non-exempt employee resides.
3. Authorization and Responsibility
Employee travel must be authorized, and employees should verify that their travel is eligible for reimbursement before making travel arrangements. Employees should utilize the Training and Travel Request Form.
Within sixty (60) calendar days of travel completion, employees must submit an Expense Reimbursement Claim Form with original receipts and supporting documentation.
The Expense Reimbursement Claim Form must be signed by the Department Director or designated authority. Designated approval authorities are required to review expenditures and withhold reimbursement if there is a reason to believe that the expenditures are inappropriate or extravagant.
Employees should review this policy before spending personal funds for City travel to determine if such expenses are reimbursable. The City reserves the right to deny reimbursement of travel- related expenses for failure to comply with this policy.
4. Vacation in conjunction with business travel
In cases where an employee is utilizing vacation time in conjunction with City -related travel, any cost variance in airfare, car rental or lodging must be clearly identified on the Expense Reimbursement Claim Form. The City will not prepay any personal expenses with the intention of being “repaid” at a later time, nor will any personal expenses be reimbursed; only expenses incurred during the dates of City-related travel will be reimbursed.
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56 5. Permissible prepaid travel expenses
Before leaving on travel, the City may issue prepayments for the following expenses:
• airfare
• rail transportation
• conference registration fees
Employee may also request advance per diem allowance to cover meals and incidental expenses during travel as defined in Section H. The request must be submitted to Finance for processing no earlier than four (4) weeks prior to departure date.
If the employee has received a prepayment and is unable to attend the event, they are required to request a refund of all prepaid expenses. The Department Director or designated authority are responsible for ensuring that employees request refunds for all prepaid expenses. The City reserves the right to request reimbursement from employees for all non -refundable prepaid expenses. Employees have a minimum of thirty (30) calendar days to reimburse the City for any non-refundable prepaid expenses.
If the employee has received an advance per diem allowance but is unable to attend or complete the event, he/she should refund the City for the unused portion of the per diem allowance within thirty (30) days after the event date or his/her return. The Dep artment Director or designated authority are responsible for informing Finance Department in writing of the impending refund and the amount owed to the City. Failure of the City employee to refund the unused portion within thirty (30) days after the event date or his/her return will cause the City to recover the amount via payroll deduction on the employee’s next paycheck.
If a City employee who received a prepayment attends the event or completes the required travel for work and there is any unused portion of the prepayment remaining, the employee will refund to the City the unused portion within thirty (30) days after the event date or his/her return. Failure to do so will cause the City to recover the amount via payroll deduction on the employee’s next paycheck.
Permissible prepaid travel expenses must be reconciled within 30 days upon the conclusion of the event or the employee’s return, whichever is sooner.
• per diem
If the employee has received a prepayment and is unable to attend the event, they are required to request a refund of all prepaid expenses. The Department Director or designated authority are responsible for ensuring that employees request refunds for all prepaid expenses. The City Redlands Regular Meeting of 06-17-25
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57 reserves the right to request reimbursement from employees for all non -refundable prepaid expenses. Employees have a minimum of thirty (30) days to reimburse the City for any non - refundable prepaid expenses.
6. Reimbursable Expenses
Reimbursement requests for travel expenses are submitted on an Expense Reimbursement Claim form signed by the designated approval authority and accompanied by the following (if applicable):
• Approved Training and Travel Request Form;
• Itemized expense receipts;
• Internet map showing route and miles traveled;
• Event brochure or flyer;
• GSA Meals & Incidentals Breakdown for destination; and • Listing of prepaid travel expenses
All original itemized receipts must be attached, with the exception of per diem allowances, as well as a copy of the event schedule (if applicable). If a City employee has lost a receipt or unable to obtain an itemized receipt for a travel -related expense, a memo signed by their department head is required. These forms must be submitted to the Finance Division within sixty (60) calendar days after the travel is completed. Forms not submitted within this time frame require exception approval from the Management Service Director or City Manager or their designee.
Reimbursement of travel expenses is based on documentation of reasonable and actual expenses supported by the original, itemized receipts. The City will reimburse travel expenses for the most efficient and economical mode of transportation. Reimbursements that may be paid by the City are shown below.
Airfare. An original itemized airline receipt, an e -ticket receipt/statement or an Internet receipt/statement is required. The receipt must show the method of payment and indicate that payment was made.
Employees are expected to obtain the lowest available airfare that reasonably meets business travel needs. Airfare should be booked for economy/coach class only; Business or First class is not reimbursable. Upgrades are not reimbursable. Employees are en couraged to book flights at least 30 days in advance to avoid premium pricing. If the airline charges additional charges for checked luggage, only the cost of the first checked bag will be reimbursed.
Rail transportation. The City will pay for rail transportation provided that the cost does not exceed the cost of the least expensive airfare.
An original itemized receipt, original e -ticket receipt/statement or Internet receipt/statement is required. The receipt must show the method of payment and indicate that payment was made.
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58 Mileage. Reimbursement for use of a personal automobile is based on the current reimbursement rate determined by the Internal Revenue Service. Mileage reimbursement is granted only when employees are required to use their personal vehicle in connection with their assignment and in the performance of their duties. An Expense Reimbursement Claim Form must be submitted to the Finance Department to receive mileage reimbursement.
Attached should be a copy of an internet map showing the route and mileage traveled.
Reimbursable mileage will be based on the estimated most direct or fastest google map route and shall be calculated from the primary worksite of the employee to the various destinations and return to the primary worksite. In the event an employees does not visit the regular place of work on their scheduled workdayany business day, mileage shall be reimbursed for any miles that exceed the employee’s normal commute. Employee must then submit an internet map showing route and miles from home to work , point of origin to point of destination, and return trip to point of origin.
A valid driver’s license issued within the United States and personal automobile insurance are required for expenses to be reimbursed. Drivers should be aware of the extent of coverage (if any) provided by his or her automobile insurance company for travel that is business or not personal in nature.
Automobile Rental. Reimbursement for a commercial rental vehicle as a primary mode of transportation is authorized only if the rental vehicle is more economical than any other type of public transportation, or if the destination is not otherwise accessible.
The City authorizes reimbursement for the most economic vehicles available (economy or midsize). The itemized rental agreement must clearly show the date and the points of departure/arrival, as well as the total cost. Drivers must adhere to the rental requirements, and restrictions must be followed. Original receipts are required.
When vehicle rentals are necessary, the City encourages Employees to purchase collision damage waiver (CDW) and loss damage waiver (LDW) coverage. The City will reimburse the cost of CDW and LDW coverage; all other insurance reimbursements will be denied.
Drivers should be aware of the extent of a coverage (if any) provided by his or her automobile insurance company for travel that is business or not personal in nature.
Employees are strongly encouraged to fill the gas tank before returning the vehicle to the rental agency to avoid service fees and more expensive fuel rates.
Conference registration fees. The City will reimburse these fees, including business -related banquets or meals that are part of the conference registration. Original receipts to support the payment are required. If the conference does not provide a receipt, then a brochure along with Redlands Regular Meeting of 06-17-25
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59 a cancelled check, credit card slip/statement or documentation that the amount was paid is required for reimbursement.
A prorated amount for the meals provided must be deducted from the Employee’s per diem.
See Meals (per diem) for more detail. Entertainment activities such as golf outings and sightseeing tours will not be reimbursed.
Lodging. The cost of overnight lodging (room rate and tax only) will be reimbursed to the employee if the authorized travel is 50 miles or more from the employee’s home or primary worksite. Exceptions to this restriction may be approved in writing by the Department Director, City Manager, or his/he designee.
The City will reimburse lodging expenses at reasonable, single occupancy or standard business room rates. Only single room rates are authorized for payment or reimbursement unless the second party is representing represents the agency in an authorized capacity. If the lodging receipt shows more than a single occupancy, the single room rate must be noted. If reimbursement for more than the single room rate is requested, the name of the second person must be included. The lodging receipt must be itemized listing all expenses.
Meals and Incidentals (Per Diem). Per Diem reimbursement will be issued for meals and incidentals for travel that is fifty (50) miles or more from the employee’s primary worksite. For one day travel in excess of fifty (50) miles, seventy-five (75%) of the applicable GSA daily per diem rate will be provided.
The City’s per diem rates are based on the U.S. General Services Administration Guidelines, which vary by location. The rates are listed online at www.gsa.gov. In addition to meals these rates include incidental expenses such as service tips (e.g., housekeeping or porter tips).
Incidental expenses, unless specifically cited in this policy, will not be reimbursed.
The maximum reimbursable gratuit yies for meals is twenty percent ( 20%) of allowable meal expenses and taxes. For the first and last days of travel, seventy-five percent ( 75%) of the applicable GSA daily per diem rates will apply. This will also apply to all multi -day travels not requiring an overnight stay. If meal is provided on the first and/or last day of travel, the City will deduct the entire allocated meal cost from the decreased per diem rate in accordance with the GSA requirement and Code of Federal Regulations (CFR) 41.301-11.18.
Receipts are not required for per diem allowances.
Business Meals and Expenses. Employees are allowed reimbursement for meals and various business expenses when the opportunity to discuss the City’s concern with state and federal officials, participating in regional, state and national organizations whose activities affect the City, or promoting public service and morale by recognizing such service. Business expense reimbursements must be an authorized expense in benefit of the City.
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60 Parking and Tolls. Original receipts are required for parking fees and tolls (including airport parking). The lodging bill can be used as a receipt when charges are included as part of the overnight stay.
If, in lieu of parking at the airport, the City employee obtains a ride to and from the airport, the cost of the mileage for both round trips will be covered up to what the cost would have been for one round-trip plus the cost of long-term parking for the required travel period.
Miscellaneous transportation. Original itemized receipts are required for taxi, bus, subway, metro, ferry, rideshare, and other modes of transportation.
Visa, passport fees and immunizations. If these items are required for international travel, their reimbursement is left to the discretion of the Department Director. If approved by the designated authority, original itemized receipts are required.
7. Non-reimbursable Travel Expenses
The following items that may be associated with business travel will not be reimbursed by the City:
• Airline club memberships;
• Airline upgrades and excess baggage;
• Alcohol;
• Business or First Class airfare;
• Childcare, babysitting, house-sitting, or pet-sitting/kennel charges; • Commuting between home and the primary work location; • Costs incurred by employee’s failure to cancel travel or hotel reservations in a timely fashion;
• Evening or formal wear expenses;
• General use clothing;
• Haircuts and personal grooming;
• Laundry and dry cleaning;
• Lost luggage and personal items;
• Passports, vaccinations and visas when not required as a specific and necessary condition of the travel assignment;
• Personal entertainment expenses, including in-flight movies, headsets, health club facilities, hotel pay-per-view movies, in-theater movies, social activities and related incidental costs; • Repairs to personal vehicles;
• Travel accident insurance premiums or purchase of additional travel insurance; • Valet parking, unless the hotel or venue prohibits guests from parking their own vehicles; • Traffic and/or parking violation fines; or
• Other expenses not directly related to City related travel.
8.Travel for Non-Employees
Additional costs for travel, lodging, meals or other travel expenses for spouses or other family members will not be reimbursed.
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61 O. CREDIT CARD POLICY
The City of Redlands uses a variety of methods for the purchase of goods and services, including petty cash, purchase orders, and disbursement vouchers, along with credit cards, which are overseen by either the City Manager’s Office or purchasing depending on the type of card . Processing purchase orders is not cost effective for low dollar value goods. Occasionally suppliers will not accept a purchase order which makes the use of a credit card more efficient. In addition, credit cards will allow Cardholders to take advantage of short-term sale discounts and to make purchases and/or reservations by phone and the internet. The purpose of this policy is to identify which employees would be eligible to be Cardholders to make these types of purchases for the City , as well as the proper use and documentation required when the City-issued credit cards and gas cards are used for City business.
A City of Redlands credit card will only be issued to specifically identified employees who, because of their job duties, have been approved to be Cardholders by their Department Directors. Only those employees who make specific purchases allowable under this policy for their Department will be issued credit cards. The City credit card program is overseen by the City Manager’s office and purchasing, and allows oversight of such purchases by Department Directors and reconciliation by the Finance Division.
Verification of all purchases is required by each Cardholder, with signature approval performed by the Cardholder's Supervisor and/or Department Director. All credit card purchases are reviewed monthly by the applicable Department Director and the Management Services Department's Finance Division.
1. Roles and responsibilities
City Manager’s office
• Authorizes and issues new credit cards to approved city employees. • Arranges credit or transaction-level limits for individual cards. • Serves as liaison between department contacts and issuing bank.
Purchasing
• Oversee the issuance and use of store cards
• Serves as liaison between department contacts and approves stores Department Directors/Authorized Cardholder
• Ensures City issued credit card is used only for its intended purpose after obtaining proper authorization.
• Retains receipts and provides explanation for all City Credit card transactions. ▪ Maintains card in secure location and limits the use to employees who require a card for City business.
• Authorizes and submits receipts and itemized monthly reconciliation to finance by specified due date.
• Notifies the City Manager’s office of any fraudulent activity.
Management services/Finance Division
• Process payment for credit card invoices on a timely basis to avoid late payment charges.
• Distributes monthly credit card statements to department contacts for charge reconciliation and approval.
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62 • Ensures that all credit card transactions are properly authorized with adequate receipt documentation and signatures.
21. Authorized Cards
a. Credit Cards/Store Cards
Redlands City Manager’s office and purchasing is are designated as the City’s credit card coordinator s. They contract with a Card Issuer in connection with the City’s Purchasing Guidelines to acquire the credit cards for specifically identified employees. The Card Issuer will have no individual Cardholder information other than the Cardholder's work address. No credit records, social security numbers, etc., are maintained by Card Issuer, and will not have any impact on the Cardholder's personal credit. City-issued Credit Cards can only be used by the individual to whom it has been issued.
b. Gas Cards
Gas cards will be issued to authorized employees in the Facilities and Community Services and Police Departments . Depending on the vendor, these cards may be issued in the City's name or in the specific name of an employee. Use by anyone other than the authorized Cardholder is prohibited.
32. Card Eligibility
Under the guidance of the City Manager, Department Directors are responsible for identifying which employees should be issued a credit card or gas cards. The number of employees identified to receive cards should be minimized and should be strictly limited to those who are required as part of their job duties to make purchases for their Departmentdepartment pursuant to this policy. Limited-service temporary employees cannot be assigned a credit card, but may be authorized to use a gas card by their Supervisors and Department Director if necessitated by their job duties.
43. Card IssuanceObtaining Credit Card for an Identified Eligible Employee Department Directors shall make a request to the City Manager’s office /purchasing for the issuance of credit cards for an authorized employee. The City Manager's office will request a credit card for the approved employee and will ensure the employee reads and signs the City of Redlands Cardholder Agreement prior to taking possession of the credit card.
Protection of credit cards. It is the authorized cardholder's responsibility to always safeguard the card and credit card number. If a cardholder suspects the loss, theft, or possibility of unauthorized use of the card, they should notify the City Manager's office appropriate card liaison as soon as possible. If a card is reported as lost or stolen, the City Manager's office, or designee, will contact the card issuer and may cancel or replace the credit card.
5. Cancellation
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63 An employee must return the assigned credit card to the City Manager's office /purchasing upon termination from employment, submitting their notice of separation from the City of Redlands, notice of transfer to another department, or loss of credit card privileges.
Department Directors, or their authorized designees, shall make a request to the City Manager’s office for credit card issuance.
564. Card Usage
City credit cards can be used for purchases of supplies, services, materials, or equipment.
Cardholders must ensure that all purchases are budgeted and abide by the city purchasing guidelines.
Allowable purchases include:
• Supplies, services, materials, and goods up to the cardholder’s approved cycle credit limit for vendors that require payment prior to delivery of goods or services. • Gas, oil, and supplies for city vehicles.
• Restaurants/meals- the maximum gratuity for meals is 20% of the meal expense and taxes.
• Memberships for professional organizations that support a city employee’s assigned job duties. Receipts must also reflect the start and end date of membership. • Airline tickets, lodging, and vehicle rental for City personnel (City council, City Manager, other city employees) traveling on official City business for which they are not being reimbursed through the Travel and Expense Reimbursement Policy • Conference registrations fees
• Incidental computer replacement parts such as keyboards, mouse, power strips etc. • Annual fees/ subscriptions that are broken down into a monthly charge and there is no monthly invoice.
• Emergency purchases in accordance with the city’s purchasing guidelines
Prohibited Purchases:
The following types of purchases are prohibited by City policy:
• Personal purchases of any kind including those for the personal benefit of another individual
• Gift cards, without prior approval of a Department Director • Entertainment
• Cash advances
• Weapons and ammunition
• Alcoholic beverages
• Capital Equipment (any 1 item over $5,000 limit per city Policy) coded to 8000 object code series.
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64 • Invoices for supplies, goods, and services from vendors that have been set up through accounts payable and may require 1099 at the end of the year. • Unauthorized computer equipment including all printers, cell phones, tablets, laptop computers, computer memory, external hard drives, or software of any kind that is licensed or requires installation by the IT department. Purchases of this nature, that have been previously approved by the IT Division, may be made by credit card but should be coordinated through that division ahead of time.
Misuse of card. Under no circumstances is a cardholder permitted to use the city credit card for personal purchases. Personal purchases are defined as the purchase of goods or services intended for non -work-related use or for uses other than official City business. Cardho lders that unintentionally violate this rule shall notify the finance division, complete the required documentation, and reimburse the City immediately.
Cardholders who consistently violate the prohibited purchases section of the credit card policy intentionally or unintentionally shall be subject to disciplinary action, up to and including losing credit card privileges and other appropriate measures.
• All purchases must abide by the City Purchasing Guidelines; • May be used to charge budgeted services, supplies and equipment; • May be used for the purchase of gas, oil, and supplies for City vehicles; • May be used to charge conference/seminar registration, airline, lodging, and car rental costs for the City Council, City Manager, or other City employees; • May not be used for personal benefit or personal use; • May not be issued to any elected members; and
• Must be returned to the City upon termination or resignation prior to receiving their last paycheck.
65. Reconciliation
At the end of each credit card statement cycle, the Finance D ivision will forward the credit card statement and expense reconciliation form to all cardholders and their appointed staff.
Ccardholders must provide to the Finance Division a reconciliation of their credit card charges, including all original receipts and signature approval by their Department Director. • Itemized receipts required -Every purchase must have a detailed itemized receipt. A credit card signature slip with only the amount charged is not considered sufficient documentation. Business meal receipts must also include the name(s) of the person(s) attending and the business objective.
• Sales tax -The city is obligated to pay sales tax on all eligible (tangible property) purchases.
Items purchased online using a credit card for which the city does not pay sales tax must be tracked and reported to the finance division on a quarterly basis. • Missing Receipt- In the event of a missing receipt, the cardholder must attempt to obtain a duplicate copy from the vendor. If a duplicate copy cannot be obtained, a memo with the Redlands Regular Meeting of 06-17-25
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65 director’s signature documenting the nature of the charge should be submitted in place of the missing receipt.
• Credits- If the cardholder returns merchandise a credit should be issued to the cardholder’s credit card and a credit receipt must be obtained. Under no circumstances should a cardholder receive cash or a credit voucher.
• Disputes-A cardholder should attempt to resolve a dispute or billing error directly with the vendor. If the vendor agrees to issue a credit, the cardholder must ensure that the credit for the reported disputed item(s) or billing error appears on the current or subs equent credit card statement cycle. Examples of transactions that should be disputed include:
• Unauthorized charges
• Differences between the amount authorized and the amount charged. • Duplicate charges
• Failure to receive goods.
• Returned goods that were not credited.
• Fraudulent Charges- If a cardholder determines possible fraudulent charges on their card, they must promptly notify the City Manager's officecredit card coordinator. The authorized individuals will report the fraudulent incident(s) to the credit card issuer. The card may be canceled, and a new card and number may be issued to the cardholder.
P. RIDESHARE POLICY
The City of Redlands developed a rideshare program in an effort to reduce the number of vehicles used for employee commutes to and from work. Reducing vehicle trips and mileage positively effects our air quality and traffic congestion.
Rideshare is any method of commuting to and from work other than driving alone. It includes carpool, vanpool, riding public transportation such as the bus or train, the bus, walking, cycling, and telecommuting. “Carpool” shall mean two or more City employees sharing a ride to and from a City facility.
Rideshare shall also include commuting in a vehicle recognized by the State of California as being allowed access to high -occupancy vehicle (HOV) lanes. “Carpool” shall mean two or more City employees sharing a ride to and from a City facility.
Employees utilizing this form of rideshare must provide proof of eligibility as requested by the Program Coordinator.
1. Provisions
• Participation in the City Rideshare Program is voluntary. • This program is an honor system program. Once a participation form has been verified and approved, the Program Coordinator shall rely on the employee and his/hertheir supervisor to accurately report all rideshare days on the employee’s time sheet. The Redlands Regular Meeting of 06-17-25
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66 Program Coordinator shall monitor , and audit rideshare reporting to ensure accuracy and compliance with program rules.
• Enrollment shall be approved and processed by the Program Coordinator in order to receive rideshare benefits. All changes in participation shall be approved and updated by the Program Coordinator prior to recording and compensation on the time sheet. • Employees commuting in a City -provided and/or assigned vehicle are not eligible for rideshare incentives.
• Employees commuting in a City -provided van shall select one “park and ride” location central to all riders in the vanpool. All employees shall assist with van driving, fueling and cleanliness.
• If ridership in a vanpool decreases, the Program Coordinator may reallocate the City van to accommodate a greater number of employees.
• Reporting rideshare days on a timesheet is no different from reporting any other type of regular work hours or utilization of leave balances. Any false information reported on a timesheet for rideshare hours shall be treated in the same manner as any othe r falsification reported on a time sheet.
• Failure to accurately record rideshare credit and use may result in the loss of rideshare privileges. In addition, intentional abuse of rideshare program rules and reporting requirements may result in disciplinary action up to and including, termination. • In order to be eligible for rideshare incentives, carpooling employees shall:
• Rideshare to and from work for the workday in which incentives are being claimed; • Rideshare with another City employee;
• The final destination of the carpool vehicle shall be a City facility for the commute to work, and the final destination of the carpool vehicle for the commute from work shall be a designated “park and ride” site or the ridesharing employee’s home. An employee’s home may be designated as a rideshare site with approval by the Program Coordinator.
• The total number of miles traveled by the carpool vehicle shall not exceed the total number of miles that would have been traveled had the employees commuted separately.
2. Incentives
Employees will be eligible for incentives as determined by the City.
Employees on designated routes may choose to commute in a City run vanpool. These routes shall be designated by the Program Coordinator and shall be based on the number of employees residing in a given area.
Employees who rideshare a designated number of times per quarter shall be eligible for quarterly and/or annual drawings for additional incentives.
3. Required Forms
All employees who wish to participate in this program and claim incentives shall complete the required forms with the Office Division of Human Resources.
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67 Q. RECEIPT OF GIFTS
The City of Redlands recognizes that gifts or entertainment to employees may be viewed by the public as intending to influence judgment and could possibly cause an employee to be placed in a compromising situation. Therefore, it is the policy of the City to prohibit acceptance of gifts by City employees. While common sense on the part of employees regarding the acceptance of gifts is the most realistic control, it is helpful to have some specific guidelines to follow which interpret the City’s policy. The guidelines listed below are supplemental and in addition to the requirements of the Political Reform Act.
1. Donation of Gifts
Gifts that are consumable or useable on the work premises should be returned to the donor in the spirit in which they were given with a thank you and explanation of why the employee cannot accept the gift as detailed in this policy. If it is not feasible t o personally return the gift at the time it is given, the recipient employee may accept the gift upon the condition that the gift shall be donated to a bonafide charitable organization by the employee. Examples of items which fall under this category inclu de plants, candy, baked goods and similar items. An employee who accepts a gift for subsequent donation must complete a gift receipt form within 15 working days. The form identifies the gift, its value, the date received, the donor, and the charitable orga nization to which the gift was donated by the employee. For gifts which are accepted on the condition that they will subsequently be donated to a charitable organization, the employee should keep one copy, and forward one copy, of the form to the City Mana ger’s Office for recording to ensure consistency for reporting purposes.
2. Return of Gifts
All alcoholic beverages and other gifts which are not consumable or useable on work premises shall not be accepted and shall be returned to the donor in the spirit in which they were given.
If the employee is given a prohibited gift, the employee should respectfully give the gift back with a thank you and an explanation of why the employee cannot accept the gift as detailed in this Policy. If it is not feasible to personally return the gift at the time it is given, the recipient employee shall send the gift back to the donor with a note explaining why it is being returned.
3. Exclusions
This Policy does not pertain to meals or events, although disclosure requirements under the Political Reform Act will still apply. Nor does this Policy prohibit an employee from accepting gifts that are consumable or useable on the work premises, as author ized by the City Manager or his/hertheir designee, from the City or from another employee in recognition of exemplary service or performance of duties.
R. DRUG AND ALCHOHOL ABUSE
The City of Redlands, its employees and their representatives, and prospective employees have a vital interest in maintaining safe, healthyful, and efficient working conditions. Being under the influence of Redlands Regular Meeting of 06-17-25
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68 drugs or alcohol on the job may pose serious safety and health risk, not only to the user, but to co - workers and the public.
1. Definitions
a. Alcohol is defined as any alcoholic beverage or substance, including any medication or food containing alcohol such that it is present in the body at a level in excess of that stated in the guidelines by the Department of Transportation. b. Drugs or controlled substances are defined as any substance which impairs an employee’s ability to perform job duties, poses a threat to the safety of the employee or others and their property, or otherwise creates a risk of harm to the City.
b.c. Tetrahydrocannabinol (THC) is defined as the chemical compound in cannabis that can indicate impairment and cause psychoactive effects. c.d. Safety-Sensitive Employee is defined as an employee who holds a commercial driver’s license and who operates a commercial motor vehicle, on a full -time, part- time or intermittent basis.
d.e. Commercial Drivers’ License is defined as a Class A or Class B vehicle license. e.f. Reasonable Suspicion is defined as objective facts sufficient to lead a reasonably prudent manager or supervisor to suspect that an employee is under the influence of alcohol and/or drugs so that the employee’s ability to perform his/hertheir job functions is impaired or so that the employee’s ability to perform his/hertheir job safely is reduced.
f.g. Substance Abuse Professional is defined as a licensed physician, psychologist, social worker, employee assistance professional, or addiction counselor with knowledge of clinical experience in the diagnosis and treatment of alcohol and substance abuse. g.h. City Property – any facilities that are owned and/or operated by the City of Redlands.
2. Provisions
This policy applies to all City employees and prospective employees, hereinafter referred to collectively as “employees.” Where indicated, some of the policies apply only to safety -sensitive employees. Employees who violate this policy may be subject to disciplinary action, up to and including termination.
3. Prohibitions:
All employees are prohibited from:
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69 a. Reporting to work, including standby or call-back time, or performing any job duties while their ability to perform job duties are impaired due to on or off -duty alcohol or drug use;
b. Possessing, manufacturing, or using alcohol or impairing drugs, including prescription drugs without a prescription, during working hours, on breaks, during meal periods or at any time while on City property;
c. Directly or through a third party selling, manufacturing, or providing drugs or alcohol to any person, including any employee, while either or both employees are on duty, or on City property;
d. Failing to notify his/hertheir supervisor, before beginning work, when taking any medications or drugs, prescription or non-prescription, which may interfere with the safe and effective performance of his/hertheir duties or operation of City vehicles or equipment;
e. Failing to provide, within 24 hours of request, bona fide verification of a current valid prescription for any potentially impairing drug or medication identified when a drug screen/test is positive. The prescription must be in the employee’s name; f. Refusing to immediately submit to any aspect of an alcohol, drug, or controlled substance test required by this Policy, or any tampering, obstruction of or interference with testing procedures;
g. Consuming alcohol, drugs, or controlled substances during the eight hours immediately following an accident in which the employee was involved, or until the employee undergoes a post-accident alcohol or drug test, whichever comes first; h. Refusing to submit to a search of personal properties when directed by the City, upon reasonable suspicion and in accordance with the Public Safety Officers Procedural Bill of Rights, The Firefighters Bill of Rights and any other applicable laws. i. Refusing to notify the City of any criminal drug statute conviction, in accordance with the Drug-Free Workplace Act of 1988, of a violation that occurred in the workplace no later than five days after such conviction;
j. Purchasing drugs, excluding prescription and over the counter, and/or alcoholic beverages while in a City uniform or while driving a City vehicle; and Employees shall report any violations of this policy by a City employee to a supervisor, Department Director or OfficeDivision of Human Resources. Such reports shall be confidential with no reprisals.
4. Off Duty Cannabis Use
The Fair Employment and Housing Act (FEHA) AB 2188, and Section 12954 of the Government Code, makes it unlawful for an employer to adverse action against an individual in hiring, termination or any term or condition of employment, or otherwise penalize a person based on their recreational cannabis use outside of work, except for scientifically valid preemployment drug screening Redlands Regular Meeting of 06-17-25
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70 conducted through methods that do not screen for non-psychoactive cannabis metabolites in their hair, blood, urine, or other bodily fluids.
AB2188 notes that THC, the chemical compound most commonly associated with cannabis’ psychoactive and intoxicating effects, remains stored in the body as a non -psychoactive cannabis metabolite well after a period of impairment. CBD (cannabidiol) products are non-intoxicating and are considered non-psychoactive cannabis metabolites.
Although the regulations prohibit employment decisions based upon the presence of non - psychoactive cannabis metabolites in a drug screen, it does not prohibit an employer from discriminating in hiring, or any term or condition of employment, or otherwise penalizing a person based on scientifically valid preemployment drug screening conducted through methods that do not screen for non-psychoactive cannabis metabolites.
In addition, employees and applicants in positions requiring a federal background investigation or clearance and employees in the building and construction trades are exempt from this bill. The City continues its obligation to maintain a drug and alcohol-free workplace. Employees do not have the right to possess, use, or be impaired by cannabis on the job.
This law does not preempt state or federal laws requiring applicants and employees to be tested for controlled substances, or requiring a specific method of testing as a condition of employment, or as a condition of receiving federal funding or federal licensing-related benefits or entering into a federal contract.
4.5. Alcohol and Drug Testing
In carrying out and enforcing this policy, the City may require the following types of testing:
a. Pre-employment Testing. Following a writtenn offer of employment, the City will require all applicants candidates to submit to a test for alcohol and illegal drug use as a condition of employment. Any applicant who refuses to provide consent for this test, or who receives a verified positive result will be disqualified from City employment.
b. Reasonable Suspicion Testing and Search. If a manager or supervisor reasonably suspects that an employee is under the influence of alcohol, drugs or controlled substances while performing his/hertheir job duties or operating City equipment, an employee may be required to submit to an alcohol and/or drug test. Observation shall be based on indicators.
Examples of indicators which can form a reasonable suspicion that an employee is under the influence of alcohol, drugs, or controlled substances include, but not limited to, direct Redlands Regular Meeting of 06-17-25
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71 observation of the following :: changes in appearance, smell, speech, involvement in an accident, difficulty walking, clumsiness, dilated pupils, watery and/or red eyes, or suspicious movement or actions of the employee.
b.
• Changes in appearance or odors (smell of alcohol, body odor, or urine) • Suspicious movements (unsteady, fidgety, dizzy, clumsiness) • Eyes (dilated, constricted or watery, or involuntary eye movements) • Face (flushed, sweating, confused, or blank look)
• Emotions (argumentative, agitated, irritated, drowsy) • Actions (yawning, twitching)
• Inactions (sleeping, unconscious, no reaction to questions) Steps to take when there is reasonable suspicion:
• If the employee is working around machinery or heavy equipment or is in any other type of safety-sensitive job or is acting out in a way that appears to be a safety concern for the employee or others, remove the employee from the area and ask them to wait in a conference room or an office. • The observer should document their observations, including any ab normal behaviors. The observer should be as specific as possible in their descriptions but not attempt to diagnose the situation.
• Notify the OfficeDivision of Human Resources and the Department Director.
Human Resources staff shall assess what is known and observed after meeting with the employee. If reasonable suspicion is warranted the employee may be required to submit to an alcohol and/or drug test. • The OfficeDivision of Human Resources shall meet with the employee and clearly explain what has been observed and documented and that the employee will be sent for a drug and alcohol test. An employee’s refusal to submit to such a test is cause for discipline, up to and including termination. • Employee will be sent home while the OfficeDivision of Human Resources waits for test results.
i. Notify the HR Director, or if the HR Director is not available, a Department Director. Upon approval by the City Manager, or his/her their designee, the employee may be required to submit to an alcohol and/or drug test. An employee’s refusal to submit to such a test is cause for discipline, up to and including termination; and
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72 ii. Document in writing the facts constituting reasonable belief that the employee in question is under the influence of drugs or alcohol.
Moreover, the City reserves the authority to search, without employee consent, and subject to Section 3309 of the Public Safety Officers Procedural Bill of Rights where applicable, all areas of City property.
5.6. Post-Accident Testing
All employees involved in a vehicle collision may be required to be drug and alcohol tested following a vehicle collision while on City business. Not only may the operator of any vehicle involved be tested, but so may any other employee whose performance may have contributed to the accident, such as the employee who maintains the vehicle or work -site where the accident occurred.
For commercial drivers, post -accident controlled testing, pursuant to this policy, must occur under the following circumstances:
a. A fatality or serious injury;
b. If the driver received a citation under the State of local law for a moving traffic violation; c. Bodily injury to any person, as a result of the injury, receives immediate treatment away from the scene; or
d. One or more motor vehicles incur disabling damage as a result of the occurrence and such vehicle(s) are towed away from the scene.
If required, drug testing shall occur as soon as practical, but no later than 32 hours after the accident. If the controlled substances test cannot be performed within this time period, the reason shall be documented.
If required, alcohol testing shall occur within two (2) hours of the accident. If the alcohol test cannot be performed within this time period, the reason shall be documented. In no case shall an alcohol test be administered later than eight (8) hours past the time of the accident and the reason for the delay shall be documented. Refusal by an employee will be treated as a positive test result and will result in discipline, up to and including termination.
6.7. Random Testing
All City employees in Safety-Sensitive positions will be subject to random alcohol and drug testing.
Depending on the random selection, some employees may be tested more than once a year, while other are not tested at all.
7.8. Testing Procedures
a. Testing administrators. The drug or alcohol testing of applicants or employees shall be performed only by a laboratory, a physician or health care professional qualified and authorized to administer and determine the meaning of any test results; Redlands Regular Meeting of 06-17-25
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73 b. Once a reasonable suspicion determination is made the employee shall be transported to the medical facility for testing. After testing the employee shall be transported home. Under no circumstances shall the employee operate a motor vehicle;
c. Random testing will be completed on City property. Employees will be transported to the City location, designated by Human Resources, by their manager; d. The OfficeDivision of Human Resources shall inform the medical facility when supervisors are transporting an employee for a drug and/or alcohol test and the approximate time of arrival.
8.9. Consequences of Failing an Alcohol and/or Drug Screen An employee whose alcohol test indicates an alcohol concentration level of 0.02% or greater will be removed from his/hertheir duties and will be subject to disciplinary action, up to and including termination. The employee will also be given information to contact a Substance Abuse Professional (SAP).
The SAP will evaluate the employee to determine what assistance, if any, the employee needs in resolving problems associated with prohibited substances abuse. Assessment by an SAP does not shield an employee from disciplinary action or termination.
If an employee is allowed to return to duty following a positive test result, he/she must follow the rehabilitation program prescribed by the SAP, pass return -to-duty drug and alcohol tests, and are subject to unannounced follow -up tests for a period of on e (1) to five (5) years. The cost of any treatment or rehabilitation services will be the responsibility of the employee. Employees will be required to use all accruals prior to taking unpaid leave time while participating in the prescribed rehabilitation program and or any suspension that may result due to a positive test.
Employees who are allowed to re -enter the workforce must agree to a re -entry contract. That contract may include, but is not limited to:
• A release to work statement from an approved Substance Abuse Professional (SAP); • A negative test result forrom drugs and/ or alcohol;
• An agreement to unannounced frequent follow-up testing, as recommended by the SAP; • A statement of expected work-related behaviors; and
• An agreement to follow specified after-care requirements with the understanding that any violation of the re-entry contract is grounds for termination.
After the City has complied with any legal obligation to reasonably accommodate an employee’s protected disability, if any, the City may terminate an employee who is unable to perform the essential functions of the job.
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74 S. SMOKING
The City is committed to providing a healthfulhealthy and safe working environment for employees.
To maintain this commitment, the City prohibits smoking, including electronic cigarettes, and the use of smokeless tobacco products:
• In areas where fire and/or safety hazards exist;
• As prohibited by law;
• Inside any enclosed facilities that are owned and/or operated by the City of Redlands; • In City-owned, leased and/or rented vehicles; and
• Within 20 feet of any enclosed facilities that are owned and/or operated by the City of Redlands.
CityThe City Council adopted Chapter 8.54 of the Redlands Municipal Code, regulating smoking in public places and places of employment. This policy is consistent with the City’s smoking prohibitions and the California Labor Code governing smoking in the workplace.
1. Definitions
• Smoking includes smoking cigarettes, electronic cigarettes, pipes, cigars, all tobacco products and weed or plants of any kind;
• Smokeless Tobacco Products includesinclude chewing tobacco, snuff or oral snuff.
2. Provisions
All employees, officials, volunteers and visitors shall be subject to prohibition of smoking and the use of smokeless tobacco products.
Employees who smoke and/or use smokeless tobacco products shall not exceed the number of breaks allotted for each break as defined in appropriate MOU and/or applicable state and/or federal law.
T. OFF-DUTY CONDUCT
1. General Considerations
Full-time employees are expected to devote their full time to assigned duties as a City employee.
An employee shall not engage in any employment, activity or enterprise which is inconsistent, incompatible or in conflict with City job duties, functions or responsibilities, nor shall an employee engage in any outside activity which will directly or indirectly contribute to the lessening of effectiveness as a City employee. No employee shall engage in any type of activity relating to an employee organization during such time an employee is on duty, except as expressly provided in these Rules, MOU or by law.
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75 2. Outside Employment
Employees who hold or wish to hold jobs outside their normal City employment must complete a Request to Engage in Outside Employment Authorization Form with all required signatures and submit the form to their Department Director. Any outside employment will not be permitted if it conflicts in any manner with the employee’s duties and responsibilities withto the City or is prohibited by law. Each authorization is valid for one year or as indicated on the authorization form.
3. Prohibited Off-Duty Conduct
Employees may not engage in any employment or activities that create a conflict of interest, is unethical, or otherwise interferes with their City employment. In making a determination as to whether an activity creates a conflict or ethical question, the appointing authority shall consider, among other pertinent factors, whether the activity involves:
a. Receipt or acceptance by the employee of any money or other consideration from anyone other than the City for the performance of an act that the employee would be required or expected to render in the regular course of City employment; b. The performance of an act or work which may later be directly or indirectly subject to the control, inspection, review, audit or enforcement by such employee or other City employees;
c. Conditions or factors which might directly or indirectly lessen the efficiency of the employee in regular City employment or conditions in which there is a substantial danger of injury or illness to the employee;
d. The use for private gain or advantage of City time, facilities, equipment and supplies, prestige, influence, or information obtained through one’s city office or employment. No city-owned facilities, equipment or supplies, including autos, trucks, instrum ents, tools, supplies, machines, badges, identification cards, or other items which are the property of the City shall be used by an employee for personal or non-City business reasons except upon approval of the City Manager;
e. The solicitation of future employment with a firm or individual doing business with the city over which the employee has some control or influence in the course of performing official duties.
VII. INFORMATION TECHNOLOGY
A. COMPUTER AND ELECTRONIC COMMUNICATIONS
The Computer and Electronic Communications Policy ("policy") outlines the policies and guidelines that must be followed at all times to minimize business risks and maximize the benefits of the use of computing and electronic communications resources owned, leased, or controlled by the City of Redlands. Acceptable use standards form a critical component of enterprise security. This policy establishes standards for the acceptable use of the electronic communications systems of the City.
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76 1. Scope
The City owns, has a property interest in, and has a right to specify the use of:
• All information processing and communications resources used to conduct its business, including hardware, computers, laptops, fax machines, telephones, cellular phones, smart phones, tablets, printers, copiers, storage media and all other hardware; and non -physical resources, such as: software, applications, online accounts, email, texts, pings, Internet/Intranet/Extranet access, storage media, network accounts, voice mail and instant messaging files other messages and all other non-physical assets used or stored in its offices and facilities; and,
• All such information processing and communications resources employed in its business that are connected to or able to be connected to its facilities from locations outside of the City's premises, including personal information processing hosted services, and communications equipment and/or software owned or leased by the City or supplied by the City to City personnel for their use.
All such resources are collectively referred to in this policy as "computing and electronic communications resources" or "resources." All other allAll data processing hardware, software, licenses, and any other physical equipment, electronic accounts, applications, and/or appurtenances required to transact City business electronically not expressly mentioned above also constitute the computing and electronic communications resources at City facilities.
2. Usage Rules
a. Ownership
The City of Redlands owns, leases and has the right to specify the use of all computers and electronic communications resources. No employee has any property interest in the City’s electronic communications resources. Examples of electronic communications resources are given in the Computer and Electronic Communications section of the policy. No user should have an expectation of privacy in the use of any city computing and electronic communications resource. The City of Redlands reserves the right to audit networks and systems as necessary to ensure compliance with this policy. b. Authorized Users
Employees, interns, volunteers, agency temporary workers, consultants , vendors, and all other individuals (collectively referred to as “user” or “users”) conducting business on behalf of the City of Redlands are eligible to use computing and electronic communications resources but may do so only in accordance with this policy. c. Acceptable Use
During an employee’s designated working hours or working schedule, Authorized Users may only use City -owned or authorized non -City-owned computers and/or electronic communications resources to conduct City business. Examples of legitimate City business use are:
• Performing essential job functions;
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77 • Participating in job -related conferences and discussions or collaborating via resources such as web sites, newsgroups, chats, and bulletin boards; • Performing research, obtaining information or support, or pursuing approved job - related education;
• Promoting and communicating city business or related information.
Usage must also comply with any and all other terms established by the Personnel Rules and Regulations;
Employees requiring remote access to City systems and data will be given access using a virtual private network (VPN) established by the City’s Department of Innovation and TechnologyInformation Technology Division of Innovation and Technology.
VPN connections will only be installed after written authorization from the employee’s Department Director and approval by the OfficeDivision of Human Resources and only on City -owned computing equipment. No requests to use personal devices will be granted.
d. Personal Use
The City understands that personal use of certain resources (i.e., cell phones, smart phones) is anticipated to varying extents, however such personal use must adhere to the terms contained in this policy. Employees are responsible for exercising good judgment regarding the reasonableness of personal use.
The City's computing and electronic communications resources are an asset that must be used primarily for legitimate City business purposes. Significant investments have been made and are expended to provide these resources to users for conducting City business. Personal use is not forbidden, but such use:
• Must be limited to non-working hours,
• The exception to this rule is if a mobile phone is assigned to an employee and that employee authorizes a payroll deduction for their personal use. The extent of use depends upon features selected and is clarified by the City Cell Phone Program/Device Acknowledgment Receipt required for all mobile phones assigned to users. • Must not affect work performance and normal business activities. • Must not directly or indirectly interfere with the City's operation of computer systems and electronic communications resources or the securing thereof. • Must not compromise the physical security or reputation of the City. • Must not burden the City with noticeable costs, or excessively drain network resources (i.e., bandwidth).
• Must not violate any provision of this policy, any other City policy, practice, resolution, ordinance, or any other legal requirement.
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78 • Personal use is not permissible if the use requires substantial expenditures of time, uses for profit or uses that would otherwise violate City policy with regard to employee time commitments or use of City equipment.
e. Account Ownership
The safety and security of the City’s computer system must be considered at all times when using computers or electronic communications resources. Authorized users are responsible for their own computer network and software accounts. Authorized users are p rohibited from providing their account and password information to any unauthorized person, and from obtaining another user’s password by any unauthorized means. Management shall not require or keep lists of user names or passwords. Please reference the City of Redlands Password Policy for further clarification.
f. Proprietary or Confidential Information
If a user employs City of Redlands computer or electronic communications resources to subscribe or make postings to any Internet newsgroup, social networking site, public forum, blog or mailing list he or she shall not discuss or disclose proprietary or confidential information in any of those places, nor shall h e or she disseminate such information through any other means.
g. Disclaimers
If a user employs City of Redlands computers or electronic communications resources to subscribe or make postings to any Internet newsgroup, social networking site, public forum, blog or mailing list he or she must include a disclaimer stating that views expressed are strictly their own and not necessarily those of the City, unless otherwise authorized.
3. Prohibited Activities
The following uses of the City of Redlands’ computing and electronic communication resources are strictly prohibited (certain exceptions may be permitted for police personnellegitimate job duties with approval of a supervisor):
a. Sending, receiving, downloading, displaying, printing, or otherwise disseminating material that is sexually explicit, profane, obscene, harassing, discriminatory, fraudulent, racially offensive, defamatory or otherwise unlawful or contrary to City policy.
b. Sending, receiving, downloading, displaying, printing or otherwise disseminating confidential information, documents or materials that are not authorized for dissemination.
c. Misrepresenting an individual’s opinion as City policy or the City’s position. d. Disseminating or storing commercial or personal advertisements, solicitations, promotions, political information or any other unauthorized material.
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79 e. Promoting private enterprise of any kind or for solicitations unrelated to City business.
f. Wasting computing and electronic communication resources by, among other things, sending mass mailings or chain letters, forwarding unauthorized attachments, unnecessary printing of email messages, excessive personal use or otherwise creating unnecessary network traffic.
g. Sending or forwarding email with attachments known or suspected to contain malicious software code, e.g., viruses and worms.
h. Sending unsolicited email messages, e.g., spam.
i. Employing a false identity (the name or electronic identification of another) or forging or attempting to forge any portion of email or instant messages. Authorized users may not send email anonymously, e.g., when the sender's name or electronic identification is hidden.
j. Sending email messages using another person’s email account. k. Downloading files and/or software that contain malicious software code and may contaminate City information systems and databases.
l. Using work time to access non-work related information or to “surf” the Internet. m. Accessing the Internet through an anonymous proxy server or engaging in any activity that attempts to conceal web surfing or otherwise conceals actions that are prohibited by this policy.
n. Copying, installing, or using any software or data files that are in violation of applicable copyrights or license agreements.
o. Copying, installing, or using any software or data files that are not authorized for use by the City.
p. Use of electronic communications resources by any person who is not an authorized user.
q. Engaging in any activity that is illegal under local, state, federal, or international law while utilizing City-owned resources.
r. Revealing your network passwords to others or allowing use of your account by others.
p.s. Storing excessive amounts of personal data (music, video files, pho tos, etc.) on any City-owned device.
4. Monitoring, Auditing and Access
The City retains the right to monitor and audit all use of its computing and electronic communications resources, regardless of where such use is initiated. Additionally, the City retains the right to access all data, files and messages stored on, or proc essed through, its systems. Although the use of passwords and other forms of security are provided for Redlands Regular Meeting of 06-17-25
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80 confidentiality, no employee should expect, nor do they have any personal right of privacy with respect to any file or message contained within or processed through the City’s computing and electronic communications resources.
This policy distinguishes between access and monitoring. Access involves opening and reviewing the content of files. Monitoring focuses on traffic patterns, general and individual levels of usage, file subjects and types, file origins and destinations, and network efficiency and security. Without providing prior notice, the City reserves the right to review any material created, stored, sent, or received in its computer systems. a. Purposes
• Computing and electronic communications resources may be monitored and audited, and computer files may be accessed, by authorized personnel for a number of purposes including:
• Maintaining and protecting the resources for the benefit of City compliance with law.
• Undertaking the professional and statutory obligations of the City, • Ascertaining and helping to ensure compliance with City policies, • Ensuring the proper operation of the resources, and
• Investigating suspicious circumstances.
Monitoring is used only to obtain information that is relevant to the workplace and is not used to obtain confidential personal information about employees. The City may engage in monitoring of electronic communications resources or other electronic files created by employees only in specific instances in which it has a legitimate busin ess interest for such monitoring or some legal obligation to do so. In such cases, the City shall limit monitoring to actions reasonably required under the circumstances.
b. Surveillance Software
The City may use system software and software utilities, collectively, "surveillance software," to log, analyze and document use of the resources. Supervisors may receive reports generated by such software. The sSurveillance software may also be applied to transmissions from the City network between remote locations and from portable devices.
c. Telephone Conversations
In compliance with federal law, audio or video telephone conversations shall not be recorded or monitored without advising the participants unless a court has explicitly approved such monitoring or recording.
d. Monitoring of the Workplace
In order to promote the safety of employees, visitors, and the public in and around City facilities, as well as the security of such facilities, the City reserves the right to monitor any portion of these premises at any time. Monitoring devices may be po sitioned in appropriate places within and around City buildings and public areas.
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81 Exceptions to this policy include private restrooms, showers and dressing rooms.
e. Litigation Hold Notice
The City has established a procedure for the Notice of Mandatory Preservation of all documents, records, email, and electronic data. As a part of this process, users are to preserve and safeguard, and must not alter, delete, destroy, or discard any electr onic documents or data in his or her possession related to such a notice. Certain instances of such a notice may require access to user files relating to the notice for the relevant time period.
f. Employee Location Monitoring
The City reserves the right to monitor the location of City equipment. Locations may be determined within City buildings and along City streets. City -owned vehicles and equipment may be equipped with GPS or similar technology at any time.
Such monitoring technologies assist in maintaining productivity and providing an additionally secure and safe workplace. The City will ensure all location monitoring is for business-related purposes only.
5.Email Acceptable use Policy
This policy outlines the guidelines and responsibilities for guidelines and responsibilities for City employees regarding email use and cybersecurity practices to protect sensitive information and maintain the security and integrity of the City’s networks and data.
The City of Redlands’ email system is intended to be used as a method of communication for the sending and receiving of correspondence. To the extent that any correspondence including email may, in and of itself, contain information relating to the conduct of the public’s business, such correspondence is subject to retention as a Public Record and must comply with the City’s Records Retention Schedule. For this reason, the City’s email system will retain all communications system- wide for a period of two years by default, which is consistent with Government Code Section 34090.
The purpose of this policy is to:
a. Ensure the secure and responsible use of City email systems. b. Educate government employees on recognizing and preventing phishing attacks. c. Mitigate the risks associated with email-based security threats.
Email Use Guidelines
a. Authorized Use
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82 • City email accounts should be used for official City business only. Personal use of City email accounts is prohibitedshould be limited and in compliance with Section
1.2-D.
b. Privacy
• Employees should have no expectation of privacy in their use of City email systems.
All email communications may be monitored and reviewed for security, compliance, and legal purposes.
c. Data Classification
• Employees must adhere to data classification policies when sending sensitive or classified information via email. Encrypt sensitive information when sending it via email if required by policy or regulation.
d. Email Attachments
• Only open attachments from known and trusted sources. If an attachment appears suspicious, do not open it, and report it to the Department Division of Information Technology.
e. Citywide Distribution Lists
• The email system is capable of simultaneously sending messages to every member of City staff. City staff should never send messages citywide unless there is a need to do so and the message contents have been reviewed and authorized by a supervisor. The Division of Innovation & Technology will restrict user access to such email distribution lists pending one-time authorizations from supervisors.
City staff should never send messages citywide unless the need to do so and the message contents have been reviewed and authorized by a supervisor. f. Phishing Prevention
• Recognizing Phishing
o Employees must be vigilant in recognizing phishing attempts. Phishing emails often exhibit the following characteristics:
o Unknown sender or suspicious sender address.
o Unexpected or unsolicited attachments or links.
o Urgent or threatening language.
o Requests for sensitive information, such as passwords or Social Security numbers.
a.g. Report Phishing
• If an employee receives an email they suspect to be a phishing attempt, they must:
o Not click on any links or download any attachments.
o Immediately report the email to the Department Division of Information and Technology
o Delete the suspicious email.
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83 h. Training and Awareness
• Regular training and awareness programs will be conducted to educate employees about the risks of phishing and how to identify and respond to phishing emails.
6.Generative Artificial Intelligence (AI) Acceptable Use Policy Generative AI is a technology that creates original content, such as images, videos, or text, without being explicitly programmed to do so. While still an emerging technology, it necessitates its own acceptable use policy because of the data transmission aspect. Examples of Generative AI technologies include: ChatGPT, DALL-E and various other platforms.
The City recognizes the opportunity for a controlled and responsible approach that acknowledges the benefits to efficiency while minimizing the risks around AI bias, privacy, and cybersecurity.
The purpose of this policy is to ensure that City employees use AI technologies in a manner that promotes transparency, fairness, and respect for individual privacy, while also maximizing the benefits AI can provide in City operations.
The policy applies to all government employees, contractors, and third -party users granted access to City systems or utilizing Generative AI tools while representing the government and during the course of their official duties. It covers the use of Generative AI in all forms, including but not limited to machine learning, natural language processing, and computer vision. a. Policy Guidelines:
• Ethical Use: City employees must use Generative AI technologies in a manner that upholds ethical standards. AI should not be used for any purpose that is illegal, discriminatory, or unethical.
• Transparency: When utilizing Generative AI for decision -making processes, employees must ensure that the rationale and basis for AI-generated outcomes are transparent and understandable.
• Data Privacy and Security: Protect sensitive and confidential information. Ensure that AI systems handling personal or sensitive data comply with applicable data protection laws and regulations.
o Users are responsible for safeguarding confidential, sensitive, and personal data when using AI platforms and generative AI tools. Compliance with data protection and privacy regulations is mandatory.
o Staff must never provide organization-specific names, personally identifiable information, information protected by the Health Insurance Portability and Redlands Regular Meeting of 06-17-25
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84 Accountability Act (HIPPA), crime data, locations, etc. when using Generative AI.
o Privacy-first: Only provide information to Generative AI tools that areis suitable for public disclosure. This includes any text, photos, videos, or voice recordings you share with the Generative AI platform.
o Be mindful that Generative AI output may include unexpected results. Never share Generative AI output with the public until and unless it has been reviewed, edited and finalized by staff.
• Bias Mitigation: Be aware of the potential for bias in Generative AI systems and take steps to mitigate and address any biases that may arise. Ensure fairness in Generative AI decision-making.
Accuracy and Accountability: Validate the accuracy of Generative AI-generated results and take responsibility for decisions based on AI recommendationsoutput. Human judgement should always be a part of the decision-making process.
•
Security: Safeguard AI systems and data from unauthorized access, disclosure, or tampering. Use strong passwords and adhere to cybersecurity best practices.
Compliance: Comply with all relevant laws, regulations, and government City policies when using Generative AI technologies. Report any concerns or violations to the appropriate authorities.
• Third-party AI: When using third-party Generative AI services or tools, ensure they meet government security and privacy standards and obtain necessary approvals. • Transparency and Accountability: Users should be transparent about the use of AI- generated content and clearly identify it as such, especially when interacting with the public.
b. Acceptable Uses:
• Generative AI may be used for research purposes, such as generating new ideas or prototypes
• Generative AI may be used for developing draft documents and content for further refinement and curation by City staff
• Generative AI may be used for artistic or creative purposes, such as drafting original content for educational or promotional purposes
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85 • Generative AI may be used for training and development purposes • City staff agree to use Generative AI for ideation and creative content generation, not as a replacement for human judgement
Use Case Examples
Do… Do Not…
Ask ChatGPT to create draft interview
questions for a position
Ask ChatGPT to evaluate the answers from
specific candidates
Ask ChatGPT to draft a memo with specific
content at a specific grade reading level
Ask ChatGPT to compose a reply to questions
from another employee or member of the
public
Ask ChatGPT for examples of a strategic plan at
your type of organization
Ask ChatGPT to draft policies specifically for
the City of Redlands that you will not later
revise with feedback from appropriate
stakeholders
c. Prohibited Uses:
The following actions are strictly prohibited when using AI platforms and generative AI tools:
i. Creating or sharing misleading, false, or deceptive content. ii. Engaging in activities that violate laws, regulations, or the City's policies. iii. Generating content that infringes upon copyright, trademark, or other intellectual property rights.
iv. Using AI tools for malicious purposes, such as phishing, hacking, or impersonation.
v. Generating content that is discriminatory, offensive, or harmful to individuals or groups
vi. Any use that jeopardizes the City's reputation or violates its values. d. Reporting Misuse:
Users who suspect or observe the misuse of AI platforms or generative AI tools are encouraged to report such incidents to their supervisor or the Division of Innovation & Technology.
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86 B. MOBILE DEVICE POLICY FOR CITY OWNED DEVICES
Both City -owned and personally -owned mobile devices present additional security challenges to protecting City information. The intent of this policy is to provide a framework and requirements for the use of mobile devices and to establish minimum security criteria for accessing City information assets from them.
This policy defines The purpose of this policy is to define accepted practices and responsibilities for use of City of Redlands -owned mobile devices and any personally -owned cell phone/device for which authorization is given to connect to enterprise systems and the city’ network. This policy defines user eligibility and commitment requirements, provides guidance for the secure use of mobile devices. This policy applie sd to and provides guidelines for all mobile devices, including mobile phones, smart phones and tablets. This policy is intended to be used as a supplement to the Computer and Electronic Communications Policy.
The objective of the City’s mobile device policy is to establish the required measures for using mobile devices owned or managed by the City to do business and to access enterprise information or IT resources.This policy is operationalized through This policy is operationalized in Mobile Device Management (MDM) software used by the Department of Innovation and Technology Information Technology Division for the management and administration of mobile devices owned by the city.
Software is installed prior to deployment.
Mobile devices are valuable tools used to conduct business. It is the policy of the City to protect and maintain user safety, security and privacy, while protecting enterprise information assets at the same time allowing employees to use these tools. Use of mobile devices supplied by, or funded by, the City shall be primarily for City business.
1. Policy Application
This policy applies to all City of Redlands employees, interns, volunteers, temporary employees, and affiliates that are considered authorized users of the City’s systems as defined in the Computer and Electronic Communications Policy. . The presence or absence of any stipend from the City to the owner of a personally-owned device does not affect the applicability of this policy. Personnel device use for access to City information systems, notably email, is available as a convenience to staff, and the City is not responsible for any costs incurred.
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87 2. Definitions
• Tablet: a tablet is an open-face wireless device with a touch screen display and with or without physical keyboards. The primary use is the consumption of media; it also has messaging, scheduling, email, and Internet capabilities. Diagonal screen dimensions are typically between five (5) inches and eighteen (18) inches. Media tablets may have open- source operating systems (such as Android) or a closed operating system under the control of the operating system vendor and/or device make (such as Apple's iOS and Windows). Media tablets may or may not support an application store. • Mobile Device: This refers to any mobile phone, cellular modem, Smartphone, laptop or tablet.
• Mobile Applications: This refers to software designed for any or all the mobile devices defined in this policy.
3. User Roles and Responsibilities
a. Responsibilities
• Users must ensure that they comply with all sections in this policy. • Users must agree to take responsibility for the security of their mobile devices and the information they contain.
• Acceptable forms of security for mobile devices include: configuring a passcode to gain access to and use the device. This helps prevent unauthorized individuals from gaining access to the City’s systems and data.
• Set aAn idle timeout that will automatically lock the device when not in use is required.
This also helps prevent unauthorized individuals from gaining access to the device. • Mobile devices are issued for business purposes and remain the property of the City. • When the mobile phone, laptop or portable computing device is allocated, the user assumes responsibility for the physical security of the equipment and information contained within.
• Users are not permitted to authorize purchases or services for their mobile devices, unless such purchases are for City oriented purposes; or if for personal use, the purchases must be made from and linked to a private, non-city account. • Users must notify TheDepartment of Innovation and Technology Division of Information Technology Division and their respective department immediately of loss, theft or damage to a City-owned mobile device.
• Users consent that if the device is lost/stolen the Division of Department of Innovation and TechnologyInformation Technology Division (DoITITDoIT) may wipe and completely erase all data from the mobile device so as to not jeopardize the security of City data and systems that are accessed from the device. This applies to all City -owned mobile devices, whether or not they are password and lockout protected.
b. Condition
Users must take proper care of their mobile device(s). Each device must be physically protected from loss, theft, and compromise.
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88 c. Cost Control
Users should support efforts to manage device operation costs by ensuring that call minutes, text messages and data usage do not exceed usage plan limits.
When traveling abroad, users should avoid using mobile phones. If mobile phones are used abroad users should:
• Contact The Department of Innovation and Technology Division of Information Technology Division prior to travel, if use of the device is essential during their trip.
• Exercise caution to avoid incurring excessive charges and roaming fees when using the mobile device.
• Connect to mobile data networks only when essential.
• Choose Wi-Fi hot spots as the preferred manner of connecting to data networks. • Note: If you have a choice, select those hot spots that use some form of encryption. Be sure and set the location to “Public Network.” • When connected to public Wi-Fi hot spots, be cognizant of the fact that any data transferred can easily be intercepted by other Wi-Fi hotspot patrons. • Use a soft phone or other voice over Internet Protocol (VoIP) solutions when possible.
d. Loss or Theft
It is the user's responsibility to take appropriate precautions to prevent damage to or loss/theft of the device.
If the device is lost, stolen or suspected to be compromised in any way, the user must notify the City’s Department of Innovation and Technology Division of Information Technology Division (DoIT)and the any carrier for telecom services within 12 hours. The Department of Innovation and Technology Division of Information Technology Division then has the authority to wipe the device so as to not jeopardize the security of City data and systems. The Redlands Police Department must be notified in cases of theft. e. Applications and Downloads
Users must take all reasonable steps to protect against the installation of unlicensed or malicious applications.
All software on the device must either be provided and installed by The Department of Innovation and TechnologyDivision of Information Technology Division or approved for installation by the employee’s supervisor. Unmanaged or unapproved installations can constitute a security risk, including the intentional or unintentional spreading of software viruses and other malicious software. If for personal use, as allowed under the Mobile Device Management software and Computer and Electronic Communications Policy, user will perform due diligence to verify downloads are not malicious in nature or would not otherwise expose the City’s systems to a security risk.
Downloading applications from the platform's (e.g., Apple's, Android's) general application store is acceptable, insofar as the application complies with this policy, The Department of Innovation and Technology Information Technology Division protocols and the Computer and Electronic Communications Policy.
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89 Unless approved for work-related use, City procurement credit cards shall not be used for app store purchases nor entered into an app store account. In most cases, work - related apps will be provided under a volume purchase to City employees using an App Store Front for the City. Should a work -related app not be contained in the storefront, the user should contact The Department of Innovation and Technology Division of Information Technology Division to make the purchase.
f. Backup and File Sharing or Synchronization
Users are required to use approved software for backing up all devices.
The use of a non -City authorized cloud -based service, such as Apple iCloud, is not permitted for backing up or sharing any City data.
g. Functionality and Feature Management
The device operating system shall not be modified, unless required or recommended by the City. The use of devices that are jailbroken, "rooted" or have been subjected to any other method of changing built-in protections is not permitted and constitutes a breach of this policy.
At the City’s request, users are responsible for delivering the mobile device to The Department of Innovation and Technology Division of Information Technology Division if and when the device is selected for a physical security audit or is needed for purposes outlined in Section VII. 4 of the Computer and Electronic Communications Policy h. User Safety
Users should comply with the safety guidelines defined in the City Employee Policy Manual when using mobile phones in their vehicles.
i. Security and Privacy Obligations for City Data
Users should recognize that their use of, or access to, data provided by or through the City may be monitored by the City. If personal information is stored on a City device, users should presume that that information may also be monitored, but every attempt will be made to compartmentalize personal data.
The City will only use mobile device location information in accordance with Section VII.4 of the Computer and Electronic Communications Policy.
Users must take appropriate precautions to prevent others from obtaining access to their mobile devices.
• Users should not share passwords, PINs or other credentials with anyone. • Users should not share City -issued mobile devices with anyone, unless the department has explicitly intended those devices to be shared among multiple staff.
j. Requirements for Personally-Owned Mobile Devices
• Access to City information systems, including email, from a personal mobile device is provided as a convenience to staff. The City retains the right to deny mobile device access to City data information systems to individual staff, or all staff, with or without notice, and at its sole discretion. • Any personally-owned device not in compliance with the policy may be denied from accessing City data and information resources.
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90 • Any personally -owned device which has been used to access, store, or manipulate City data or information “relating to the conduct of the public’s business” may be subject to disclosure pursuant to the California Public Records Act requests, subpoenas, cour t orders, litigation requests, or other actions against the City. It is the responsibility of the device owner to respond appropriately to any such action
j.k. Exit Obligations for Employees Taking Absence or Separating from the City Any employee who will be taking leave from the City for a period of four (4) or more consecutive weeks shall be notified in writing from the HR Department by the OfficeDivision of Human Resources of the need to surrender to the City any and all City- owned mobile devices in their possession.
Any employee separating from the City permanently is responsible for surrendering any City-owned mobile device in their possession before the end of their last day of service to the City.
4. Prohibited Uses
Users are strictly prohibited from using the City of Redlands’s information technology and electronic communications systems to transmit, receive, download, view or copy any communication that is fraudulent, harassing, discriminatory, racially offensive, s exually explicit, profane, obscene, intimidating, defamatory, or otherwise unlawful or inappropriate.
Employees encountering or receiving this type of material should immediately report the incident to the user’s supervisor. The City of Redlands recogniz es, however, that certain employees may have valid City business reason to use the Internet to access otherwise inappropriate materials in the course of performing their duties. The Mobile Device Management software used by the City may be used to track t he use of prohibited content on mobile devices.
The City reserves the right to deploy industry standard Mobile Device Management (MDM) software for the express purpose of monitoring and managing city owned devices to ensure the integrity of the city’s network and data resources.
5. Data and System Security
a. Data Security
All mobile devices connecting to the City’s network or accessing City information must meet the following security requirements:
• It is highly encouraged that aAll City mobile devices must be secured with a PIN, password or a pattern -screen lock when powering on the device or when left unattended, unless this practice is incompatible with operational workflow.wherever possible.
• It is highly encouraged that all City mobile devices must be configured to automatically lock after a period of inactivity, wherever possible. • Device users must comply with The Department of Innovation and Technology Division of Information Technology Division directives regarding updating or Redlands Regular Meeting of 06-17-25
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91 upgrading system software , and must otherwise act to ensure security and system functionality.
b. Physical Security
Mobile device users must comply with physical security requirements when equipment is at the user's workstation, when traveling, or when working in the field or at a job site.
Users must take the following preventative measures defined in this policy to pr otect City data and systems:
• Mobile devices must not be left in plain view in an unattended vehicle, even for a short period of time.
• Mobile devices must not be left in a vehicle overnight. • A mobile device displaying sensitive information being used in a public place must be positioned so that the screen cannot be viewed by others. • The device must be physically secured when it is left unattended outside the immediate work area for any extended period.
• In vulnerable situations (e.g., public areas), the mobile device must not be left unattended under any circumstance.
• Mobile devices should be carried as hand luggage when traveling and never checked as baggage.
• The employee will be responsible for the replacement or repair of the City-owned mobile device if it is damaged or lost as a result of the employee’s negligent or intentional conduct.
The employee’s department will be financially responsible for the replacement or repair of the City-owned mobile device if it is damaged, stolen or lost.
C. INFORMATION SECURITYP ASSWORD POLICY
Technology is a critical component to the advancement of the City’s mission, but also exposes the City to risk. Choices that protect the City from risk of loss associated with information security are not primarily a function of IT staff – it is an essenti al responsibility of ALL City of Redlands staff.
This policy defines that responsibility and seeks to make information security an established practice within City culture. Staff are required to follow these practices when using City technology systems and when accessing and using City data and information.
It is the policy of the City of Redlands to maintain responsible behaviors and vigilance in all areas of technology and information security. City employees and affiliates must not circumvent the policies, procedures, and safeguards implemented that protec t the City, its information and employees. City employees and affiliates must promptly report technology -related security incidents or concerns to the Information and Technology Division.
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92 Passwords are an important part of the City of Redlands’ efforts to protect its technology systems and information assets by ensuring that only approved individuals can access these systems and assets.
Passwords are used for various purposes at the City. S ome of the more common uses include: user level accounts, web accounts, email accounts, screen saver protection, voicemail password, and network equipment logins.
This policy has been established in order to:
• Establish the minimum expectations to which all City staff will be held accountable • Protect the City’s critical infrastructure
• Protect sensitive information entrusted to the City
• Continuously improve the City’s ability to detect and respond to cyber/information security events
• Ensure risk management is sufficient and in alignment with the City’s operations and mission • Facilitate cyber/information security awareness of risks to City operations and services • Comply with external and regulatory data protection requirements The City of Redlands recognizes, however, that passwords have limits as an access control. For some systems, other approved authentication methods that provide higher levels of assurance and accountability than passwords will be used.
Passwords are an important part of the City of Redlands’ efforts to protect its technology systems and information assets by ensuring that only approved individuals can access these systems and assets.
Passwords are used for various purposes at the City. Some of the more common uses include: user level accounts, web accounts, email accounts, screen saver protection, voicemail password, and network equipment logins.
The City of Redlands recognizes, however, that passwords have limits as an access control. For some systems, other approved authentication methods that provide higher levels of assurance and accountability than passwords will be used.
However, the City of Redlands key systems continue to utilize passwords as the primary method for authentication and access control. This policy is designed to establish best practices for the composition, lifecycle and general usage of passwords.
1. Policy ApplicationGeneral Policy
All parties with access to City data or resources must safeguard the City's confidential information, as well as that of vendors and others from disclosure. This policy applies to all City of Redlands employees, interns, volunteers, temporary contract emp loyees, and affiliates that are considered authorized users of the City’s systems as defined in the Computer and Electronic Communications Policy.
Under this policy, all staff are expected to adhere to the following principles to maintain the Redlands Regular Meeting of 06-17-25
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1) Confidentiality - Ensuring that information is accessible only to those authorized to have access. Examples include:
(a) Safeguarding personal data of the public and City employees. (b) Ensuring restricted, sensitive or otherwise protected information is safe from unauthorized disclosure.
2) Integrity - Safeguarding the accuracy and completeness of information and processing methods. Examples include:
(a) Verifying the source of information before trusting it. (b) Not altering records without proper authorization.
(c) Validating sources of external emails for authenticity and safe handling 3) Accountability - Ensuring that actions taken on the City’s systems or networks can be attributed to identified individuals, promoting responsible behavior. (a) End user activities may be tracked and monitored in an effort to safeguard network security and prevent unauthorized access.
(b) End users are accountable for their activities using City resources and should be aware of the consequences of information security violations.
The scope of this policy includes all personnel who have or are responsible for an account (or any form of access that supports or requires a password) on any system that resides at any City facility, has access to the City network, or stores any non-public City information (excluding the Police Department network and systems). This policy applies to all City of Redlands employees that are considered authorized users of the City’s systems as defined in the Computer and Electronic Communications Policy. City Department of Innovation and Technology (DoIT) staff has specific additional responsibilities.
2. Cyber Hygiene PracticesSystems Covered
To support the general principles outlined above, city staff must undertake the following cyber hygiene practices:
1. Securing data and access
• Departments should limit the access of their staff to the least privileges necessary to perform their duties
• Multifactor authentication should be in use on devices and applications, as enforced by DoIT.
• Password policies will be enforced by DoIT. Users are expected to keep their passwords confidential, not to share passwords for their individual user account with others, and to adhere to best practices concerning password construction and Redlands Regular Meeting of 06-17-25
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94 safeguarding contained in the HR trainings assigned in NeoGov. • Do not email or transmit in any nonsecure manner, confidential or personally identifiable information. If there is a need to transmit confidential information, please contact DoIT for guidance on secure transmission.
2. Safe Internet Use
• Practicing safe browsing habits to avoid downloading malware or falling victim to phishing attacks.
• Do not click on suspicious links.
• Verify website URLs before entering sensitive information.
3. Physical Security
• When away from their desk computer, laptop or mobile device, employees should lock or log off such devices, as applicable.
• Do not leave City-owned devices unattended in public places. • City files and original documents must be kept on the network; and sensitive, restricted or otherwise protected documents and information may never be transferred to, or saved on, a personal, non-City computer.
The following systems are covered in this policy:
• Windows Network (Microsoft Windows Active Directory) or systems that utilize Microsoft Windows Active Directory authentication and access control. • Systems that use Simple Network Management Protocol (SNMP). ▪ Examples of such systems include: Microsoft Outlook, email Over the Web Access (OWA), user desktops, virtual private networks (VPN), Laserfiche, Cityworks, ArcGIS, etc.
Passwords for other systems should also follow this policy whenever possible.
3. Email Hygiene PracticesPrinciples
• DO NOT open any suspicious email based on the Subject or Sender—delete it before you open it.
• DO NOT reply to, open attachments from, or click on URLs from unknown and untrusted sources.
• DO NOT use your City email address for personal communications. • DO NOT ever send personal/sensitive information via email—e.g., passwords, credit card number, social security number, or account numbers.
• DO check emails from the outside world for misspellings, grammatical errors, and abnormal spacing that may be indicative of a phishing email. • DO check links in external emails by using your mouse to hover over the hyperlink to determine if the URL makes sense with the sender—e.g., matching the sender’s name to the URL; whether there's a foreign name or location in the URL.
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95 • DO report any suspicious emails if you’re not sure if they are valid to [email protected] for further review and investigation. • DO attempt to contact the original sender by phone or by method other than to verify the authenticity of the message sent to you
• DO use common sense—if it doesn't look right, trust your judgment.
It is critical that you remain vigilant and knowledgeable about email authenticity. Phishing scams are the largest attack surface for cyberthreats.
Systems Covered
The following systems are covered in this policy:
Windows Network (Microsoft Windows Active Directory) or systems that utilize Microsoft Windows Active Directory authentication and access control.
Systems that use Simple Network Management Protocol (SNMP).
Examples of such systems include: Microsoft Outlook, email Over the Web Access (OWA), user desktops, virtual private networks (VPN), Laserfiche, Cityworks, ArcGIS, etc.
Passwords for other systems should also follow this policy whenever possible.
Principles
Password Confidentiality
To provide authentication effectively, it is essential that a password be known to only the individual user, unless there are delegates to or sharers of accounts. Users will ensure the confidentiality of their passwords at all times.
Password Construction
To provide system security, a password must meet minimum length and complexity requirements. Because of technology constraints, password construction rules may vary from one system to another, but they will meet (or exceed) these requirements wherever possible.
Long and complex passwords may be difficult for users to remember. Therefore this policy provides guidance to end users on how to construct a memorable password that meets (or exceeds) these requirements.
Multifactor Authentication
To increase system security, multifactor authentication (MFA) may be required to access systems both while within the City network, and externally to the City network.
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Password construction rules will be administered by the operating system on each computer. A password must be made up of:
▪ Twelve (12Eight (8) or more characters.
▪ At least one uppercase letter.
▪ At least one lowercase letter.
▪ At least one number (0 through 9).
At least one special character ($, @. # and so on).
• Password Confidentiality
To provide authentication effectively, it is essential that a password be known to only the individual user, unless there are delegates to or sharers of accounts. Users will ensure the confidentiality of their passwords at all times. • Password Construction
To provide system security, a password must meet minimum length and complexity requirements. Because of technology constraints, password construction rules may vary from one system to another, but they will meet (or exceed) these requirements wherever possible.
Long and complex passwords may be difficult for users to remember. Therefore this policy provides guidance to end users on how to construct a memorable password that meets (or exceeds) these requirements.
• Password Construction Rules
A password must be made up of:
▪ Eight (8) or more characters.
▪ At least one uppercase letter.
▪ At least one lowercase letter.
▪ At least one number (0 through 9).
▪ At least one special character ($, @. # and so on).
A password should not contain:
▪ Your first name or your last name.
▪ Names of family members, friends, pets, co-workers, fantasy characters, etc.
▪ Personal information about yourself or family members. This includes generic information that can be obtained about you very easily, such as birth date, phone number, vehicle license plate number, street name, apartment/house number, etc.
▪ Computer terms and names, commands, sites, companies, hardware, or software.
▪ Words that are in the dictionary or are a word in any language. ▪ Words that are slang, dialect, jargon, etc.
▪ Geographical names or places.
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97 ▪ Letter or number patterns like aaabbb, qwerty, zyxwvuts, 123321, etc. ▪ Any of the above spelled backwards.
▪ Any of the above preceded or followed by a number (e.g., secret1, 1secret).
• Password Construction Recommendations
▪ A strong password that meets the minimum construction rules will be rather complex. Here are some recommendations on creating a strong password:
▪ Use uppercase letters in random places.
▪ Misspell words.
▪ Construct a password from the initial letters of a favorite quotation, song lyric, movie and so on, capitalizing some letters and substituting a number or special character in an appropriate place.
• Password Change and Reuse
To minimize the window of opportunity for misuse by someone who has discovered a user’s password, users will be forced to change their passwords periodically.
A user’s new password will be completely different from any recently used password.
Users must create a new password that has no more than three (3) characters in common with a previous password.
A user will be free to choose a new password at anytime, but a user may not perform multiple changes in quick succession in order to enable continued use of a recently used password.
• Password Change and Reuse Rules
▪ A user must change his or her password a minimum of every 90 days. ▪ A user may not change his or her password more than once in two (2) days.
▪ A user’s password must be different from his or her previous four (4) passwords.
• Password Entry
A system will allow five (5) login attempts (“grace logins”). If the password is not correct on the last allowed attempt, then the user’s account will be locked out for a 15 -minute wait period before it can be accessed again. Typically, The Department of Innovation and Technology should be contacted to unlock the account unless there is a legitimate attempt to break in.
4. Remote AccessAuthorized End Users’ Responsibilities Remote access connections may be used by authorized City employees. All staff connecting to City resources from outside of the City network must follow the same requirements for secure remote access, including:
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2. All users must obtain permission from the IT Division and the appropriate Department Head(s).
3. All VPN users must authenticate using multifactor authentication (MFA), when enforced by the IT Division.
4. City employees may only connect to City resources from an IT -approved, City issued device. Non-City issued devices are not permitted.
5. Any contractor or vendor -owned device connecting to City resources must be approved beforehand and have updated antivirus and fully patched, up -to-date operating system.
Security Awareness If you are an authorized end user of the City of Redlands’ software systems, you have the following responsibilities regarding the passwords you use. Note that these responsibilities apply even if the system does not enforce any specified rules. • You must keep your password confidential at all times. • You should not disclose your password to anyone or talk about a password in front of others.
• You should not hint at the format of a password to anyone. • You should not use a password that you use on any City of Redlands system on any external system (including Internet banking and social networking services). • You should not write down your password.
• You should not reveal your password on questionnaires or security forms. • You should not use the “remember password” feature in any Web browser. • You should not send a password electronically.
• You should not use any “password keeper” or “password wallet” software or service. • You must choose a password that meets or exceeds the length and complexity requirements set out in the Password Construction Recommendations. • You must choose a password that meets or exceeds the other requirements set out in the Password Construction Recommendations.
• You must change your password at least every 90 days. • You should not use any of your previous four (4) passwords. • You must choose a new password that has no more than three (3) characters in common with your previous password.
• You should not change your password more than more than once in two (2) days. • If an account or password is suspected to have been compromised, you must report the incident to the Department of Innovation and Technology and change all passwords. • When away from your workstation, you should lock your screen. The Department of Innovation and Technology has implemented a screen lock policy which will lock your screen when idle for more than twenty minutes.
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99 1.5. Department of Innovation and Technology (DoIT) Staff Responsibilities The City of Redlands requires that all individuals with access to the City’s technology including, but not limited to, employees, interns, and certain elected officials participate in efforts to safeguard the City against information security threats. This includes successful completion of mandatory security training upon hire and at least annually thereafter. Certain staff may be required to complete additional training modules depending on specific job requirements. Staff will be given a reasonable amount of time to complete each course so as not to disrupt City operations.
The City will also conduct periodic simulated social engineering exercises including but not limited to: phishing (e -mail), vishing (voice), smishing (SMS), USB testing, and physical assessments. These tests will be conducted at random throughout the year with no set schedule or frequency. Targeted exercises may be conducted against specific departments or individuals based on a risk determination. Failure of any of these simulated tests will be tracked, reported to management, and may automatically trigger a mandatory remedial training module that must be completed in a timely manner. The City of Redlands Department of Innovation and Technology or its delegates have the following responsibilities regarding passwords on City systems:
User Password Management
When a user asks to reset his or her password, the user’s claimed identity must be corroborated in line with approved departmental procedures.
A user’s new password must not be disclosed to anyone other than the user himself or herself.
A user’s new password must not be written down.
A new password must not be sent to a user electronically.
A user must not be asked to disclose his or her password.
System-level Password Management
System-level passwords must conform to the guidelines described below.
All system-level passwords (e.g., root, enable, admin, application administration accounts, etc.) must be changed annually.
All production system-level passwords must be part of the DoIT administered global password management database.
Where Simple Network Management Protocol is used, the community strings must be defined as something other than the standard defaults of “public,” “private” and “system” and must be different from the passwords used to log in interactively. A keyed hash mu st be used where available (e.g., SNMPv2).
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As a part of the device security hardening process, all passwords must be changed from the default password.
Application/System Standards
Applications developed or purchased by the City should ensure their programs contain the following security standards. Applications should:
Support authentication of individual users, not groups.
Not store passwords in clear text or in any easily reversible form.
Provide for some sort of role management, so that one user can take over the functions of another without having to know the other’s password.
Support Remote Authentication Dial In User Service (RADIUS), X.509 with Lightweight Directory Access Protocol (LDAP) security retrieval, and/or Active Directory integration wherever possible.
VIII. DISCIPLINARY ACTION
A. POLICY ON DISCIPLINE
No full -time employee in a regular appointment shall be disciplined without cause. Probationary employees are subject to termination without cause. For the purpose of this Article, disciplinary action shall be defined to include one or more and the following: oral warning, written reprimands, suspensions, demotions, reductions in pay and discharge. Oral and written reprimands may be initiated at supervisor/division manager level. Disciplinary action more serious than a written reprimand must be initiated at the Department Director level. Any Skelly-leveAlll discipline above an oral warning must have approval by the OfficeDivision of Human Resour cesces approval . Nothing in this section is designed to negate any protections set for in the Public Safety Officers Procedural Bill of Rights Act or the Firefighters Procedural Bill of Rights Act.
Definition of disciplinary action:
a. Oral warning. A supervisor may provide an employee an oral warning for cause. b. Written Reprimand. A supervisor may issue a written reprimand to an employee for disciplinary purposes. Such reprimand shall be in writing and shall be provided to the employee, and employee shall acknowledge receipt of such reprimand. A copy of the reprimand shall be placed in the employee’s personnel file. c. Suspension. A suspension is a temporary “without pay” status imposed as a penalty for an offense where the cause is not severe for dismissal. A suspension may be issued by the Department Director. Suspensions shall be handled in conformance with Article VI II.
Disciplinary Action, Section C. Appeal of Disciplinary Action. A copy of the suspension shall be placed in the employee’s personnel file.
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d. Demotion/Reduction in pay. The Department Director, after review with Human Resources, may demote or reduce the salary of an employee whose ability to perform the required duties for the position falls below minimum performance requirements or for discipli nary purposes. Demotions shall be handled in conformance with Article VIII. Disciplinary Action, Section C. Appeal of Disciplinary Action. A copy of the demotion shall be placed in the employee’s personnel file.
e. Discharge. The Department Director, after review with Human Resources, may discharge an employee from a position for disciplinary purposes. A discharge shall be handled in conformance with Article VIII. Disciplinary Action, Section C. Appeal of Disciplinar y Action.
A copy of the demotion shall be placed in the employee’s personnel file.
B. NOTICE OF PROPOSED DISCIPLINE
Except in emergencies, or as authorized by law, Skelly-level suspensions, demotions, reductions in pay, or discharge, shall not be put in effect until the employee has received written notice advising the employee of the proposed action, the reason(s) ther efore, the facts giving rise thereto, the proposed effective date, access to written material that formed a basis of the proposed action, and the opportunity to respond to the Department Director orally or in writing within five (5) working days, or other response deadline as specified in a Council approved Memorandum of Understanding, of receipt of such notice. If deemed necessary by the Department Director or the Office Division of Human Resources, an employee may be placed on administrative leave with pay pending investigation of allegations that may lead to discipline.
C. APPEAL OF DISCIPLINARY ACTION
If a disciplinary action of suspension of forty hours (40) or more, reduction in pay (equal to a forty - eight-hour or more suspension), demotion or discharge is imposed, the employee may then appeal, prior to implementing such action to the Department Director. Any such appeal must be filed within 5 working days of the notice of the disciplinary action, or in accordance with a Council approved Memorandum of Understanding as it relates only to the timing of filing an appeal.
Upon unresolved consensus concerning the disciplinary action, an appeal may be made to the City Manager as the second step. However, execution of the notice of intent will be implemented after the first step (Department Director level). Should the disciplinary action still be unresolved after the second step, the discipline can be appealed to one final step. The third and final step is a hearing in front of the City Council. The City Council’s decision on the disciplinary action is final and binding.
Any appeal of disciplinary action not resolved at Level 2 may be submitted to the City Council no later than 10 working days after the date of the City Manager’s written reply. The employee shall provide the City Council with a copy of the Level 2 response. Within ten (10) working days thereafter, the City Council or its designee, shall schedule a hearing before the City Council or designee in which the parties Redlands Regular Meeting of 06-17-25
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to the notice of disciplinary action may present evidence. The City Council shall give the grievant a written decision within thirty ( 30) days after the hearing and shall file a copy with the HR DirectorDivision of Human Resources. The decision shall be based upon the oral and written evidence submitted at the hearing. The decision of the City Council shall be final and binding.
D. CAUSES FOR DISCIPLINE
Examples of causes for disciplinary action include, but are not limited to:
a. Dishonesty;
b. Incompetence;
c. Inefficiency;
d. Neglect of duty;
e. Negligence which affects the safety of the employee or of others; f. Violation of any City policy, rule or requirement;
g. Unauthorized absences (including tardiness) or abuse of sick leave or any other leaves; h. Violation of these Rules, or other rules, regulations or orders established by a supervisor, department or City Council.
i. Conviction of a crime that interferes with employment; j. Discourtesy to the public or fellow employees;
k. Misuse or abuse of City property or equipment;
l. Substandard job performance;
m. Insubordination;
n. Any activities, including outside employment that create a conflict of interest with City employment and are not specifically authorized by the Department Director; o. Falsification of any City report or record (including job application); p. Other acts which are incompatible with service to the public including, but not limited to, any conduct or behavior, either on or off duty, which cause discredit or would reasonably tend to cause discredit to fall upon the City, its officers, agents or departments.
IX. GRIEVANCE PROCEDURE
This grievance procedure is intended to ensure that every reasonable effort will be made to resolve problems as near as possible to the point of origin.
A. DEFINITIONS
Grievance is defined as any dispute involving the interpretation, application, or alleged violation of:
a. The specific express terms of a current MOU, between the City and a recognized employee organization representing employees in the competitive service, to which the grieving employee is subject to;
b. A specific express term of these Rules;
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c. A violation of any rule, policy, or regulation.
B. ELIGIBILITY TO FILE A GRIEVANCE
A grievant is a full -time employee in a regular appointment who is adversely affected by an act or omission of the City. No other individuals are eligible to file a grievance under this rule. A grievant may also be a recognized employee organization representing employees.
C. EXCLUSIONS FROM THE GRIEVANCE PROCEDURE
The following matters are excluded from the definition of a grievance:
a. Request for changes in wages, hours, or working conditions; b. The content of employee evaluations or performance reviews, except those that result in a loss of benefits to the employee;
c. Challenges to reclassification, layoff, transfer, denial of reinstatement; d. Challenges to examinations or appointment to positions; and e. Challenges to theise grievance procedures.
D. GRIEVANCE PROCEDURE
The grievance procedure shall consist of the following steps:
1. Informal Grievance Procedure
Within ten (10) working days of the act(s) or omission(s) giving rise to the grievance, the grievant must discuss the grievance with his or her immediate supervisor, who will investigate and attempt to resolve the matter. The supervisor shall give the grievant an oral o r written reply within ten (10) working days after the discussion. If the grievant is not satisfied with the reply, he or she may proceed towith the Formal Grievance Procedure.
2. Formal Grievance Procedure
a. First Level Review – Supervisor Review
Any grievance not resolved by the Informal Grievance Procedure, may be submitted in writing by the grievant to his/hertheir immediate supervisor or Department Director along with a copy to the HR Director, no later than ten (10) working days after the date of the oral or written reply. A grievance may be submitted directly to the HR Director or, if the grievance started at a level above the supervisor or department, the grievance may be submitted at the higher level. The written grievance must contain the following information:
i. Name of grievant and job title;
ii. Department in which grievant works;
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iii. The specific act or omission which gave rise to the alleged violation, misinterpretation, or misapplication and the date or dates of the alleged act or omission; iv. The specific provision(s) of the MOU, the City Policy or Personnel Rules alleged to have been violated, misinterpreted, or misapplied;
v. A list of the documents, witnesses or other evidence that support the grievance; vi. Desired solution or remedy;
vii. Name of the grievant’s representative, if any;
viii. Signature of the grievant or representative and date signed.
Within ten (10) working days thereafter, the responder shall schedule a meeting with the grievant to work at resolving the grievance. The supervisor shall give the grievant a written reply within ten (10) working days after the meeting and shall file a copy with the HR Director. If the grievant is not satisfied with the response, he/she may proceed to Level 2. b. Second Level – Department Director Review
Any grievance not resolved at Level 1 may be submitted to the Department Director no later than ten (10) working days after the date of the supervisor’s written reply. The grievant shall provide the Department Director with a copy of the Level 1 response. Within the (10) working days thereafter, the Department Director shall schedule a meeting with the grievant to work aton resolving the grievance. The Department Director shall give the grievant a written reply within ten (10) working days after the meeting and shall file a copy with the HR Director. If the grievant is not satisfied with the response, he/she may proceed to Level 3. If the grievant’s immediate supervisor is a Department Director, then the second level is skipped. The grievant will move to level three upon an unresolved grievance at the first level.
c. Third Level – City Manager
Any grievance not resolved at Level 2 may be submitted to the City Manager no later than ten (10) working days after the date of the Department Director’s written reply. The grievant shall provide the City Manager with a copy of the Level 2 response. Within ten (10) working days thereafter, the City Manager shall schedule a meeting with the grievant to work at resolving the grievance. The City Manager shall give the grievant a written reply within ten (10) working days after the meeting and shall file a copy with the HR Director. If the grievant is not satisfied with the response, he/she may proceed to Level 4.
d. Fourth Level – City Council
Any grievance not resolved at Level 3 may be submitted to the City Council no later than ten (10) working days after the date of the City Manager’s written reply. The grievant shall provide the City Council with a copy of the Level 3 response. Within ten (10) working days thereafter, the City Council, or its Designee, shall schedule a hearing before the City Council Redlands Regular Meeting of 06-17-25
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or Designee in which the parties to the grievance may present evidence. The City Council shall give the grievant a written decision within 30 days after the hearing and shall file a copy with the HR Director. The decision shall be based upon the oral and written evidence submitted at the hearing. The decision of the City Council shall be final and binding.
E. REPRESENTATION
The grievant is entitled to representation of his/hertheir choice at any point in the grievance procedure.
If the representative is a fellow employee, that employee will receive time off from his/hertheir work assignment for the time of the grievance meeting(s) or hearing plus reasonable travel time. The grievant must inform the Office Division of Human Resources whether he/she will be represented at the grievance meeting, along with the identity of the representative, at least 48 hours prior to the grievance meeting.
F. SETTLEMENT OF GRIEVANCE
Failure by the grievant to appeal his or her grievance to the next step within the specified time limits of this rule shall constitute a settlement of the grievance, unless the Parties have granted an extension of time to a definite date. Failure by the C ity to meet any of the specified timelines shall entitle the grievant to appeal to the next level of review.
Additionally, failure on the part of an employee or his representative to appear for any scheduled meeting without notification may, in the City’s discretion, be deemed a settlement of the grievance.
G. NO RETALIATION
Employees will not be penalized or retaliated against in any way for using the grievance procedures, testifying as a witness or assisting with a grievance.
X. LEAVES OF ABSENCE
A. ELIGIBILITY FOR PAID LEAVE OF ABSENCE
In order to be eligible for City payment of the paid leaves of absence outlined herein or subsequently granted by the City, an employee must be a full time full-time employee and either a regular or probationary appointee, except as required by law. Any leave of absence, outside of pre -approved vacation or holiday time, by an employee that exceeds thirty (30) consecutive days will result in a proportionate adjustment to the employee’s performance evaluation date for all purposes, including consideration of a merit salary increase as allowed by law.
B. VACATION
1. Rate of Accrual
Every full timefull-time probationary and regular employee shall earn vacation as follows unless otherwise specified by an applicable M.O.U.:
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Years Hours
0 – 5 80
6 – 7 120
8 – 9 128
10 – 11 136
12 – 13 144
14 – 15 152
16 – 20 160
21 168
22 176
23 184
24 192
25 200
Vacation accrues daily on a pro-rata basis.
2. Scheduling Vacation
After completion of six months of continuous service, an employee may take vacation leave at any time, subject to approval by the employee’s Department Director or his/hertheir designee. Approval will be based upon work load, staffing coverage, seniority, timing of the request, and any other work -related factors appropriate for consideration by the Department Director. Vacation must be taken in increments of one-half hour or more, unless otherwise approved.
3. Effects of Holidays on Vacation Leave
In the event that an authorized city holiday falls during an authorized vacation leave, the employee shall receive holiday pay and not be charged vacation leave for that day.
4. Effects of Sick Leave on Vacation Leave
In the event an employee becomes ill during a vacation period, such time shall not be charged as vacation leave if either of the following conditions is met:
a. The employee complies with the same notice requirements in Rule X.D (Sick Leave) as required when the employee is not on leave, including notice to the employee’s supervisor no later than the start of the employee’s regular work shift. If the employee bec omes ill after the start of the work shift, then the employee must promptly provide notice on the same day the illness begins. Sick leave will only be granted for those days on which notice is given pursuant to this policy; or b. The employee, upon return to work, submits a doctor’s note for each day requested to be paid as sick leave.
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5. Compensation for City Work During Vacation is Prohibited No employee shall be permitted to work for compensation for the City in any capacity except compensation for mandated court appearance or special duty assignments during paid vacation time.
6. Vacation Pay Upon Termination
Any employee terminating from the City will be paid at his/hertheir regular rate of pay on a pro-rata basis for all earned vacation, if any, accrued up through the date of termination.
C. HOLIDAYS
1. Authorized Holidays
Every full-time probationary and regular employee shall be entitled to the following paid holidays each calendar year and such other days as may be designated by action of the City Council:
• January 1 (New Year’s Day)
• The third Monday in January (Martin Luther King Day)
• The third Monday in February (President’s Day)
• March 31 (Cesar Chavez Day)
• The last Monday in May (Memorial Day)
• June 19 (Juneteenth)
• July 4 (Independence Day)
• The first Monday in September (Labor Day)
• The second Monday in October (Columbus DayIndigenous Peoples Day) • November 11 (Veteran’s Day)
• Thanksgiving Day
• Friday after Thanksgiving Day
• December 24 (Christmas Eve)
• December 25 (Christmas Day)
If a holiday falls on Saturday, Friday shall be designated as the holiday, and if the holiday falls on Sunday, Monday shall be designated as the holiday.
Employees who are absent from work on a holiday due to unpaid leave of any form will not be paid for the holiday. Employees who are required to work on a holiday will receive holiday pay in additionaladdition to any hours worked.
2.Holiday Worked Pay
Non-exempt employees who actually work on an above-listed holiday will receive holiday worked pay at one half times their normal hourly rate for all hours worked. Holiday worked pay will only be paid on the actual calendar holiday and not for observed holidays if the holiday falls on a weekend. For example, if Independence Day falls on a Saturday, only those Redlands Regular Meeting of 06-17-25
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employees actually working on that Saturday will receive holiday worked pay. If Friday is the recognized holiday that year, those working on Friday will not receive holiday worked pay. If an employee’s shift extends beyond midnight of the actual holiday, holiday worked pay will only apply to those hours worked on the actual holiday. For Sworn Fire personnel, holiday worked pay will be paid for the entire 24 - hour shift that begins on the actual holiday.
3. Floating Holidays
Full time probationary and regular employees shall receive floating holidays each calendar year as granted in a Council approved Memorandum of Understanding and pro-rated to the date of hire. Floating holiday hours that are not used will not carry over to the following year. No employee may accrue any more than four floating holidays at any one time. The floating holidays may be used at any time subject to two days advance approval unless waived by the Department Director. In the event of termination, e mployees will receive payment for all unused floating holiday hours.
4. Banked Holidays
Non-exempt employees who are normally scheduled off on a day in which a holiday is observed have the option to bank their holiday pay for future paid time off. Exempt employees who are normally scheduled off on a day in which the holiday is observed, sha ll bank their holiday hours for future paid time off.
D. SICK LEAVE
1. Accrual of Sick Leave
Full-time probationary and regular employees only are eligible to accrue eight (8) hours of sick leave with pay for each calendar month of actual continuous service dating from the employee’s most recent date of hire. Part time employees will accrue sick leave as required by state or federal law.
An employee shall not receive payment for unused accumulated sick leave upon termination of employment or retirement (either disability or service retirement) unless specifically provided for in an applicable Memorandum of Understanding. An employee may not use sick leave to extend a retirement or termination date, unless specifically provided for in an applicable Memorandum of Understanding, State, or Federal law.
2. Return to Work from Sick Leave
If an employee misses three (3) or more days of work due to illness, the employee will be required to provide a return to work certification from a licensed physician to the Office Division of Human Resources before returning to work. The City may require the employee to see a physician chosen by the city to conduct a fit for duty examination at the City’s expense.
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3. Use of Sick Leave for Family
In cases of illness of a family member, an employee may use up to one -half of their sick leave entitlement for the year to attend to the illness of a spouse, domestic partner, parent, or child. Additional family sick leave may be used for qualifying acts of violence, and usage for special circumstances may be granted on a case - by- case basis in the discretion of the Department Director with the concurrence of the City Manager.
4. State Disability Insurance (SDI) and Paid Family Leave SDI and Paid Family Leave provide benefits to eligible employees but do not provide job protection or return to work rights. Eligible employees as determined by the State will receive a percentage of their regular pay under both SDI and Paid Family Leave. Payroll shall, when contacted by the State in determining eligibility, verify an employee’s salary and last day worked.
Benefits begin the day after a mandatory seven (7) day waiting period for SDI only. With eligibility established, an employee may:
a. Receive benefits for up to fifty -two (52) weeks for SDI; receive benefits for up to eight (8) weeks for Paid Family Leave.
b. Receive benefits based on the wages paid during a twelve (12) month base period. c. Receive full pay as long as accrued leave is available to supplement SDI payments.
An employee with sick leave accruals available must use their accruals in conjunction with SDI benefits until exhausted. When sick leave is exhausted, an employee shall be required to use all other available leaves such as vacation, CTO, or executive leave until such time is exhausted.
State law prohibits an employee from receiving more than 100% of salary in combined sick/vacation leave and SDI/Paid Family Leave benefits. The employee must provide verification of such payment from the State Employment Development Department (EDD) to th e payroll section of Finance. When all available leave balances are exhausted, the employee shall be placed in “inactive” status. Should any discrepancy exist between this policy and the State Unemployment Insurance Code, the State Unemployment Insurance Code will prevail.
E. FAMILY AND MEDICAL LEAVE
The federal Family and Medical Leave Act (FMLA) and the California Family Rights Act (CFRA) provide eligible employees the opportunity to take unpaid, job -protected leave for certain medical and nonmedical needs for themselves and certain family members. Although these laws are summarized below, any conflict between those laws and the summary below shall be resolved in favor of said laws.
The maximum amount of leave available under these laws is twelve (12) weeks of CFRA leave in a 12 - month period and twenty-six (26) weeks of FMLA leave (where military caregiver leave applies) in a 12- month period may be allowable in the case of miliary caregiver leave as detailed below. Som e or all available leave may run concurrently as allowed by law. , some or all of which may run concurrently.
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Employees with any questions or requests for information about family and medical leave should consult with the Office Division of Human Resources.
1. Eligibility
To be eligible for leave under this policy FMLA/CFRA, employees must meet all of the following requirements:
a. Have worked at least twelve (12) months for the City. Separate periods of employment will be counted, provided that the break in service does not exceed seven years.
b. Have worked at least 1,250 hours in the twelve (12) months preceding the date the leave would commence. The 1,250 hours do not include time spent on paid or unpaid leave and will not be counted in determining the 1,250 hours requirement.
All periods of absence from work due to or necessitated by service in the uniformed services are counted as hours worked in determining eligibility. c. FMLA only: Currently work at a location where there are at least fifty (50) employees within seventy-five (75) miles.
d.c. All periods of absence from work due to or necessitated by service in the uniformed services are counted as hours worked in determining eligibility.
Leave under the FMLA or CFRA will not constitute a break in service or cause an employee to lose seniority.
2. Reasons for Leave
Employees may tak e up to twelve (12) weeks of FMLA/CFRA leave within a twelve (12) month period for any of the following reasons:
a. The birth of a child and to bond with or provide care for the child. b. The placement of a child with the employee for adoption or foster care and to bond with or care for the new child.
c. To care for a spouse, domestic partner, child of the employee, spouse or domestic partner, parent, parent -in-law, grandparent, grand child, sibling, or designated person with a serious health condition as defined in this policy. d. For the employee’s own serious health condition that renders them unable to perform the functions of their position.
e. Eligible employees with a spouse, son, daughter, or parent on active duty or call to active-duty status in the National Guard or Reserves in support of a contingency operation may use their twelve (12) week FMLA entitlement to address certain qualifying exigencies. Qualifying exigencies may include attending certain military events, arranging for alternative childcare , addressing certain financial and legal arrangements, attending certain counseling sessions, and attending post - deployment reintegration briefings. Leave for this reason is referred to in this policy as “qualifying exigency leave” and is not covered under the leave provisions of the CFRA.
f. Eligible employees may take up to twenty-six (26) weeks of FMLA leave to care for a covered servicemember during a single twelve (12) month peri od. Leave for this Redlands Regular Meeting of 06-17-25
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reason is referred to in this policy as “military caregiver leave” and is not covered under the leave provisions of the CFRA.
FMLA and CFRA leave will run concurrently when the reason for leave is covered by both laws. If both parents are employed by the City, they each receive twelve (12) weeks of CFRA leave for the birth, adoption, or foster care placement of a child. The FMLA and CFRA have differing definitions of “family member” and only the FMLA allows employees to take up to twenty six (26) weeks of leave to provide care for an injury military family member. Because of this, FMLA and CFRA leaves may not always runs concurrently. In general, CFRA/FMLA leave may be taken for any of the following reasons:
*CFRA leave will run concurrently when the family member, regardless of military status and with the exception of next of kin, meets the standard criteria for a serious health condition.
3. Definitions
a. “Serious health condition” means an illness, injury, or physical or mental condition that involves either inpatient care or continuing treatment by a healthcare provider. This includes treatment for substance abuse.
b. “Family member” for the purposes of CFRA means a spouse, domestic partner, child of employee or domestic partner of any age, parent, parent -in-law, grandparent, grandchild, or sibling.
c. “Designated person” for the purposes of CFRA leave mans any individual related by blood or whose association with the employee is the equivalent of a family relationship.
The employee must identify the designated person at the time the leave is requested , and only one designated person is permitted per twelve (12) month period. a.d. “Covered servicemember” means a current member of the Armed Forces, including a member of the National Guard or Reserves, who has a serious injury or illness incurred in the line of duty or active duty that may render the servicemember medically unfit to perform their duties for which the servicemember is undergoing medical treatment, recuperation, or therapy; or is in an outpatient status, or is on the temporary disability retired list.
4.3. 12-Month Measurement Period
The City measures the period of twelve (12) months in which leave is taken by a rolling 12 - month period measured back from the date leave is taken. Each time an employee takes eligible leave; the remaining leave entitlement is based on the amount of leave taken during the immediate preceding twelve (12) months.
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For military caregiver leave, an eligible employee may take up to twenty-six (26) workweeks of leave in a single twelve (12) -month period. The single twelve (12) -month period begins on the first day leave is taken to care for a covered service member and ends twelve (12) months thereafter, regardless of the method used to determine leave availability for other CFRA/FMLA-qualifying reasons.
54. Intermittent and Reduced-Schedule Leave
Eligible employees may take leave in a single block of time, intermittently (in separate blocks of time) or by reducing the normal work schedule. Intermittent leave to bond with a new child must be taken in two (2) -week increments, with a shorter duration allowed on two (2)occasions.
Employees who require intermittent or reduced -schedule leave must try to schedule their leave so that it will not unduly disrupt City operations.
65. Interaction with Paid Leave
Depending on the purpose of the leave request, the City may require that employees use accrued paid leave (such as sick leave, vacation or other paid time off) concurrently with some or all of the leave taken under this policy. To use paid leave for FMLA/CFRA leave, eligible employees must comply with the City’s normal procedures (e.g., call-in procedures, advance notice) for the applicable paid-leave policy. When the leave re quest is for the serious health condition of a covered family member, employees will only be required to exhaust up to one half ½ of their annual sick leave entitlement.
Employee paid-leave accruals (paid time off, vacation, sick leave) will continue while paid leave is being used during periods of FMLA/CFRA absence and in accordance with those individual policies.
Employee paid -leave accruals will not continue during unpaid periods of FMLA/CFRA absenceleave or when only disability payments are being received.
67.Maintenance of Health Benefits
If employees and/or their families participate in the City’s group health plan, the City will maintain coverage during FMLA/CFRA leave on the same terms as if the employees had continued to work. If applicable, employees must make arrangements to pay their share of health plan premiums while on leave. In some instances, the City may recover the premiums it paid to maintain health coverage or other benefits for employees and/ or their families while employees were absent.
While on unpaid leave, employees do not accrue vacation, sick, or other paid leave time, unless they are substituting accrued leaves for compensation. Performance evaluation dates may be adjusted to the same extent as any other unpaid leaves.
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While on leave, employees may participate in life insurance, short term or long-term disability insurance and supplemental benefits plans to the same extent as any other unpaid leaves. The employee is responsible for paying the required premiums. Failure to pay premiums may result in cancellation of coverage.
Employees may continue coverage on their own by payroll deductions or direct payments made to these plans. The City will inform employees whether the premiums should be paid to the carrier or to the City. Coverage by a plan may be dropped if the employee’s premium payment is more than thirty (30) days late. The City will notify the employee fifteen (15) days before coverage will cease. Employee contribution rates are subject to any change in rates that occurs while the employee is on leave.
If an employee fails to return to work after his or her leave entitlement is exhausted or expires, the City will have the right to recover premiums through deduction from any sums due the employee (e.g. unpaid wages, vacation pay, etc.)
87. Procedures
When seeking leave under this policy, employees must provide the following to the Office Division of Human Resources:
A. Thirty (30) days' notice of the need to take FMLA/CFRA leave if the need for leave is foreseeable. In the case of unforeseeable leave, notice must be provided as soon as practicable and in compliance with the City’s normal call-in procedures, absent unusual circumstances.
B. Medical cCertification by a health care provider supporting the need for leave due to a serious health condition affecting the requesting employee or a covered family member or service member within fifteen (15) days of the City’s request for the certification. If the City has reason to doubt the validi ty of the certification provided, the City may require, at the City’s expense, that the employee obtains the opinion of a second health care provider, designated and approved by the City. If the second opinion differs from the original certification, the City may, at the City’s expense, require that the employee obtain a third opinion of a health care provider, designated and approved jointly by the employer and the employee. The opinion of the third health care provider shall be considered final.
C. For qualifying exigency leave: Within fifteen (15) days of the request, an employee requesting qualifying exigency leave may be required to provide appropriate supporting documentation in the form of a copy of the covered military member's active duty orders or other military documentation indicating the appropriate military status and the dates of active duty status, along with a statement setting forth the nature and details of the specific exigency, the amount of leave needed and the employee's relationship to the military member.
D. An employee must provide Pperiodic reports as deemed appropriate during the leave regarding the employee's status and intent to return to work, not more than every thirty (30) days.
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E. A return -to-work release before returning to work if the leave was due to the employee's serious health condition and the leave was three days or more.
Failure to comply with these requirements may result in delay or denial of leave or disciplinary action, up to and including termination. Leave under this policy will be governed by and handled in accordance with CFRA- and FMLA-FMLA/CFRA applicable regulations, and nothing within this policy should be construed to be inconsistent with those regulations.
9. 8.Employer Responsibilities
To the extent required by law, the Office Division of Human Resources will inform employees whether they are eligible for leave under the FMLA/CFRA. Should employees be eligible for FMLA/CFRA leave, the Office Division of Human Resources will provide eligible employees with a notice that specifies any additional information required, as well as their rights and responsibilities. Under CFRA, if the employee’s leave is approved, it will be retroactive to the first day requ ested. The Office Division of Human Resources will also inform employees if leave will be designated as FMLA/CFRA -protected and, to the extent possible, note the amount of leave counted against employees' leave entitlement. If employees are not eligible for FMLA/CFRA leave, a reason for the ineligibility will be provided to the employee.
910.Reinstatement upon Return from Leave
Upon returning from FMLA/CFRA leave, employees will be restored to their original position or to an equivalent position, subject to the defenses permitted under the law, with equivalent pay, benefits, shift, schedule, geographic location, privileges, statu s, and other employment terms and working conditions and involve the same or substantially similar duties and responsibilities and must require substantially equivalent skill, effort, and authority. Employees have no greater rights to reinstatement, benef its, and other conditions of employment than if the employee had been continuously working during the FMLA/CFRA period. Leave approved under FMLA/CFRA will not constitute a break in service or cause an employee to lose seniority based on the amount of time the employee was away from work.
110.Military Caregiver Leave
Military caregiver leave is designed to allow eligible employees to care for certain family members who have sustained serious injuries or illness while on active duty. Within the single twelve (12) month period described above, an eligible employee may take a total of twenty-six (26) weeks of CFRA/FMLA leave, including up to twelve (12) weeks of leave for any other CFRA/FMLA -qualifying reason (i.e., birth or adoption of a child, serious health Redlands Regular Meeting of 06-17-25
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condition of the employee or close family member, or a qualifying exigency). For example, during the single twelve (12) month period, an eligible employee may take up to sixteen (16) weeks of CFRA/FMLA leave to care for a covered service member when combined with up to ten (10) weeks of CFRA/FMLA leave to care for a newborn child.
Military caregiver leave applies on a per -injury basis for each service member.
Consequently, an eligible employee may take separate periods of caregiver leave for each covered service member and/or for each serious injury or illness of the same covered service member. A total of no more than twenty -six (26) workweeks of military caregiver leave, however, may be taken within any single twelve (12) month period. 121.Qualifying Exigency Leave
Employees who meet the eligibility standards set forth above are eligible to request qualifying exigency leave. Although qualifying exigency leave may be combined with leave for other FMLA -qualifying reasons, under no circumstances may the total leave exce ed twelve (12) weeks in any twelve (12) month period (with the exception of military caregiver leave as set forth above).
Eligible employees may take unpaid qualifying exigency leave to tend to certain exigencies arising out of the duty under a call or order to active duty of a covered military member (i.e., the employee's spouse, child or parent). Up to twelve (12) weeks of qualifying exigency leave is available in any twelve (12) month period, as measured by the same method that governs measurement of other forms of leave within this policy, with the exception of military caregiver leave, which is subject to a maximum of twenty-six (26) weeks of leave in a single twelve (12) month period. The maximum amount of qualifying exigency leave an employee may use to bond with a military member on short -term, temporary rest and recuperation during deployment is fifteen (15) days.
Persons who can be ordered to active duty include active and retired members of the armed forces, certain members of the retired Reserve and various other Reserve members, including in the Ready Reserve, Selected Reserve, Individual Ready Reserve, National Guard, state military, Army Reserve, Navy Reserve, Marine Corps Reserve, Air National Guard, Air Force Reserve and Coast Guard Reserve.
A call to active duty refers to a federal call to active duty, and state calls to active duty are not covered unless under order of the president of the United States pursuant to certain laws.
Qualifying exigency leave is available under the following circumstances:
A. Short-notice deployment: To address any issue that arises out of short notice (within seven (7) days or less) of an impending call or order to active duty.
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B. Military events and related activities: To attend any official military ceremony, program or event related to active duty or a call to active-duty status, or to attend certain family-support or assistance programs and informational briefings.
C. Childcare and school activities: To arrange for alternative childcare; to provide child care on an urgent, immediate-need basis; to enroll a child in or transfer a child to a new school or day care facility; or to attend meetings with staff at a school or day care facility.
D. Financial and legal arrangements: To make or update various financial or legal arrangements or to act as the covered military member's representative before a federal, state or local agency in connection with service benefits.
E. Counseling: To attend counseling (provided by someone other than a health care provider) for the employee, the covered military member, or a child or dependent when necessary, as a result of duty under a call or order to active duty.
F. Temporary rest and recuperation: To spend time with a covered military member who is on short -term, temporary rest and recuperation leave during the period of deployment. Eligible employees may take up to fifteen (15) days of leave for each instance of rest and recuperation.
G. Post-deployment activities: To attend arrival ceremonies, reintegration briefings and events, and any other official ceremony or program sponsored by the military for a period of up to ninety (90) days following termination of the covered military member's active-duty status. This also encompasses leave to address issues that arise from the death of a covered military member while on active-duty status.
H. Mutually agreed leave: Other events that arise from the close family member's call or order to active duty, provided that the City [Company Name] and the employee agree that such leave shall qualify as an exigency and agree to both the timing and duration of such leave.
12.Definitions
A serious health condition is an illness, injury, impairment, or physical or mental condition that involves either an inpatient care in a hospital, hospice or residential care facility, including any period of incapacity, or any subsequent treatment in connection with such inpatient care.
Under certain conditions, this includes treatment for substance abuse. Incapacity means the inability to work, attend school or perform other regular daily activities due to the serious health condition, its treatment, or the recovery that it requires. Subject to certain conditions, the continuing-treatment requirement includes an incapacity of more than three (3) full calendar days and two (2) visits to a health care provider, or one (1) visit to a health care provider and a continuing regimen of care; an incapacity caused by a chronic condition or Redlands Regular Meeting of 06-17-25
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permanent or long-term conditions; or absences due to multiple treatments. Other situations may also meet the definition of "continuing treatment." Qualifying exigencies include activities such as short-notice deployment, military events, arranging alternative child care, making financial and legal arrangements related to deployment, rest and recuperation, counseling, parental care, and post-deployment debriefings.
A covered service member is either 1) a current service member of the armed forces, including a member of the National Guard or Reserves, with a serious injury or illness incurred in the line of duty for which the service member is undergoing medical treatment, recuperation or therapy; otherwise in outpatient status; or otherwise on the temporary disability retired list; or 2) a covered veteran who is undergoing medical treatment, recuperation or therapy for a serious injury or illness.
A covered veteran is an individual who was discharged under conditions other than dishonorable during the five-year period prior to the first date the eligible employee takes FMLA leave to care for the covered veteran. The period between October 28, 2009, and March 8, 2013, is excluded in determining this five-year period.
Next of kin means the nearest blood relative of the service member, other than the service member's spouse, domestic partner, parent, son or daughter, in the following order of priority:
blood relatives who have been granted legal custody of the service member by court decree or statutory provisions, brothers and sisters, grandparents, aunts and uncles, and first cousins, unless the service member has specifically designated in writing another blood relative as his or her nearest blood relative for purposes of military caregiver leave.
The definition of "serious injury or illness" for current service members and veterans is distinct from the definition of "serious health condition" for CFRA/FMLA leave. For purposes of this policy, "serious injury or illness" means an injury or illness incurred by the service member in the line of duty while on active duty in the armed forces that may render the service member medically unfit to perform the duties of the service member's office, grade, rank or rating or that existed before the beginning of active duty and was aggravated by service while on active duty.
With regard to covered veterans, the serious injury or illness may manifest itself before or after the individual assumed veteran status and is 1) a continuation of a serious injury or illness that was incurred or aggravated when the covered veteran was a member of the armed forces and rendered the service member unable to perform the duties of the service member's office, grade, rank or rating; 2) a physical or mental condition for which the covered veteran has Redlands Regular Meeting of 06-17-25
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received a VA service-related disability rating of 50 percent or greater, and such rating is based, in whole or in part, on the condition precipitating the need for caregiver leave; 3) a physical or mental condition that substantially impairs the veteran's ability to secure or follow a substantially gainful occupation by reason of a disability or disabilities related to military service, or would absent treatment; or 4) an injury, including a psychological injury, on the basis of which the covered veteran has been enrolled in the Department of Veterans Affairs Program of Comprehensive Assistance for Family Caregivers.
13. Exhaustion of Leave
If an employee’s illness or injury requires a leave of absence for more than twelve ( 12) weeks, the City will, with satisfactory medical evidence, extend the employee’s leave for an additional fourteen (14) weeks for a total of twenty-six (26) weeks in a twelve (12) month period. The city will extend the employee’s reinstatement rights through the end of the 26 week period as long as the employee can perform the job with or without reasonable accommodation. At the end of the twenty-six (26) week period, the city may extend the leave for an additional twenty-six (26) weeks for a total of fifty-two (52) weeks of leave; however, the employee will not retain reinstatement rights. The City may at this time fill the employee’s position. Typically, at the end of the fifty-two ( 52) week period, if the employee is unable to return to work with or without reasonable accommodation or if there is not a position available the employee’s employment will be terminated.
F. PREGNANCY DISABILITY LEAVE AND ACCOMMODATIONS
1. Eligibility
Any employee who is disabled because of pregnancy, childbirth, or a related medical condition may be entitled to pregnancy disability leave (PDL). For employees who are also eligible for FMLA/CFRA leave, PDL is not counted as time used for CFRA leave but does run concurrently with available FMLA leave.
2. Reasons for Leave
PDL is for any period of actual disability caused by your pregnancy, childbirth, or related medical conditions up to four (4) months per pregnancy. PDL does not need to be taken in one continuous period of time but can be taken on an as needed basis. Time off needed for prenatal care, severe morning sickness, doctor -ordered bed rest, childbirth, and recovery from childbirth are all covered by PDL.
3. Amount of Leave
Employees may take up to four (4) months of PDL. Employees affected by pregnancy or a related medical condition may also be eligible to transfer to a less strenuous or hazardous position or to less strenuous or hazardous duties, if this transfer is medically advisable.
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4. Benefits While on Leave
a. Benefits. PDL is an unpaid leave. However, employees shall use accrued leaves will receive benefits pursuant to FMLA as if on FMLA and will receive benefits pursuant to FMLA up through exhaustion of the employee’s available FMLA and PDL leave. b. Accrued Leaves. While on unpaid leave, employees do not accrue vacation, sick, or other paid leave time, and their performance evaluation dates may be adjusted to the same extent as any other unpaid leave.
5. Substitution of Paid Accrued Leaves
Employees taking PDL shall concurrently use any available sick leave. Employees shall also use any accrued vacation or other accrued time off as part of their PDL before taking the remainder of their leave as unpaid leave.
6. Employee Notice of Leave
To the extent possible, employees requesting PDL should follow the same authorization process for FMLA as outlined in Section E (Family and Medical Leave Act).
7. Medical Certification
The City may require employees requesting PDL or a related transfer accommodation to obtain a certification from your a health care provider of theiryour pregnancy disability or the medical advisability of a need for accommodation transfer. The certification should include:
a. The date on which the employee you became disabled due to the pregnancy or the date of the medical need for an accommodationadvisability of a transfer; b. The probably during probable duration of the period of disability or accommodationthe period for the transfer; and
c. A statement that, due to the disability, you the employee is are unable to work at all or to perform any one or more of the essential functions of theiryour position without undue risk to the employeeyourself, the successful completion of theyour pregnancy, or to other persons or a statement that, due to your pregnancy, the transfer is medically advisable.
8. Reinstatement Upon Return from Leave
a. Reinstatement to Position. Upon expiration of leave, an employee is entitled to be reinstated to the position of employment held when the leave commenced, or to an equivalent position with equivalent employment benefits, pay, seniority, and other terms and conditions of employment. Employees have no greater rights to reinstatement, benefits, and other conditions of employment than if the employee had been continuously employed during the PDL period.
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employee is able to resume work in the position sought. Failure to provide such certification will result in denial of reinstatement.
9.Pregnancy Disability Accommodation
The Pregnant Workers Fairness Act (PWFA) is enforced by the Equal Employment Opportunity Commission and requires covered employers to provide “reasonable accommodations” to employees who have known limitations related to pregnancy, childbirth, or a related medical condition, unless the accommodation will cause the City an undue hardship.
Examples of possible accommodations include:
• Allow a stool or chair during workshift;
• Receive closer parking;
• Have flexible hours;
• Receive appropriately sized uniforms and safety apparel; • Receive additional break time to use the bathroom, eat, and rest; • Take leave or time off to recover from childbirth;
• Be excused from strenuous activities and/or activities that involve exposure to compounds not safe for pregnancy.
9.10. Lactation Accommodation
The City recognizes the importance of breastfeeding and supports employees who need additional time and space in order to express milk. The City will provide a reasonable amount of break time to accommodate an employee desiring to express breast milk for the employee’s infant child. The break time shall, if possible, run concu rrently with any break time already provided to the employee. Break time for an employee that does not run concurrently with the regular break time shall not be paid. The City is n ot required to provide an employee with break time for the purposes of lactating if to do so would seriously disrupt the operations of the employer. Any denial of break time shall be provided to the employee in writing.
The City will make reasonable effort to provide the employee with a room, other than a bathroom, or other location in close proximity to the employee’s work area , shielded from view, for the employee to express milk in private as well as access to a sink with running water, and a refrigerator or cooler for storing breast milk. A room provided for this purpose:
• Will be safe, clean, and free of hazardous materials
• Will be free from intrusion
• Contain a surface to place a breast pump and personal items • Contain a place to sit
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• Have access to electricity or alternative devices, including, but not limited to, extension cords or charging stations, needed to operate an electric or battery - powered breast pump
An employee may request an accommodation for lactation breaks by submitting a request to the Office Division of Human Resources.
G.REPRODUCTIVE LOSS LEAVE
California law allows eligible employees who experience a reproductive loss event to take up to 5 days of unpaid time off work. A reproductive loss event is defined as the day or for a multiple-day event, the final day of a failed adoption, failed surrogacy, miscarriage, stillbirth, or an unsuccessful assisted reproduction. Employees who have been employed with the City for 30 days are eligible. Employees may utilize other paid leave accruals during this leave. Eligible employees are entitled to up to 5 days for each reproductive loss event during each 12-month period up to a maximum of 20 days.
HG.CATASTROPHIC LEAVE
It is the policy of the City of Redlands to permit employees to contribute a portion of their accrued leave credit to another employee when such employee is on approved leave of absence due to a verifiable illness or injury.
1. Provisions
Participation in the plan is voluntary.
For the purposes of this leave program, “catastrophic” shall be interpreted to include an illness or event which is devastating, unexpected, immediate in nature, and which is expected to preclude the employee from returning to work for an extended period of time.
The City reserves the right to request supporting documentation.
The receiving employee must be or have been absent from work due to injury or illness and have exhausted all earned leave credits, including but not limited to, sick leave, vacation leave, holiday leave, comp time, executive leave, etc., and is, therefore, facing financial hardship. A determination on sick leave accruals shall be made on a case-by-case basis in accordance with the Family Medical Leave Act (FMLA).
The hours shall be deducted from the donor’s leave balance, converted to dollars and used to compensate the recipient at the recipient’s regular rate of pay. Donations shall be listed in the order in which they are received by the Office Division of Human Resources. Each pay period, a sufficient number of donor hours shall be converted and used to compensate the recipient. Unconverted donations shall revert to the donor.
If sick leave is contributed:
a. The donor’s balance cannot drop below two-hundred (200) hours; and, b. Sick leave hours donated shall not count as hours used for the purposes of sick leave buy back.
c. Donations shall be made in whole hour increments.
d. Donated hours are irrevocable.
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e. The recipient must have been employed with the City for at least six months of continuous service.
f. Requests may be initiated by the employee or on behalf of the employee, recommended by the Department Director with the agreement of the Human Resources Director and final approval by the City Manager. g. The total number of hours donated to an employee shall not exceed the length of the approved leave of absence.
IH. JURY DUTY AND WITNESS LEAVE
All employees in the competitive service who are required to serve on a jury shall be entitled to regular compensation. Employees released early from jury duty shall immediately report back to their normal work assignment.
An employee who is subpoenaed to appear in court in a matter regarding an event or transaction which he or she perceived or investigated in the course of his or her employment with the City shall be allowed to do so without loss of compensation, unless it is the employee’s own lawsuit.
An employee subpoenaed to appear in court in a matter unrelated to his or her official capacity, or who is appearing in court in a matter initiated by the employee, shall be permitted time off without pay, or if the employee chooses, to use accrued vacation for this purpose.
JI. MILITARY LEAVE
Military leave will be granted as required by law. Prior to taking such leave, an employee shall present a copy of his/hertheir military orders to the Department Director. Benefits shall continue to accrue to the extent required by law.
KJ. PERSONAL LEAVE
At the sole discretion of the City, an employee may be granted a personal leave of absence upon the recommendation of the Department Director and the approval of the City Manager. The City may fill the position with a temporary or provisional employee dur ing the term of the leave of absence or undertake any other appropriate measures to address workload needs. The employee shall take any available accrued leaves as compensation during a personal leave of absence.
1. Authorization
Employees requesting a personal leave of absence must submit the request in writing to their Department Director. The request should state the reason for the leave and the anticipated beginning and ending dates of the leave. The Department Director will submit the request along with his or her recommendation to the City Manager. The City Manager will make a decision in writing and transmit the decision to the employee. The decision of the City Manager shall be final and is not subject to grievance or appeal. The City Manager’s determination will include, but is not limited to, the following factors:
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c. The reason for the leave of absence. Examples of reasons that may be considered are:
i. To take a course of study that will increase the employee’s usefulness or effectiveness to the city
ii. Other personal or family related reasons.
Use of the leave for a purpose other than that requested may be cause for forfeiture of reinstatement rights or disciplinary action, up to and including termination.
2. Length of Leave and Extension
Leaves of absence shall not exceed thirty (30) days, however, the City Manager reserves the right to extend the leave at his/hertheir sole discretion for an additional period, not to exceed six ( 6) months. Employees requesting a leave extension must submit a written request no later than fourteen ( 14) days prior to the approved expiration of the original leave. Employees that are granted an extended leave will be responsible for full payment of any benefit premiums.
3. Return from Leave
When an employee intends to return from an authorized leave of absence, either before or upon the expiration of such leave, the employee shall contact the Department Director at least fourteen (14) days prior to the planned day of return. The Department Director shall promptly notify the Office Division of Human Resources of the employees’ intention. Failure of an employee to abide by this notification procedure or to report for work promptly onat the date of leave expiration shall be grounds for discipline up to and including termination.
4. Adjustments to Accrual of Benefits
Sick leave, holidays, and vacation leave will not accrue during any unpaid leave time, unless otherwise expressly provided for in an applicable MOU. Employees on unpaid leave will be responsible for any benefit premiums during their leave of absence.
XI. RISK MANAGEMENT
A. WORKERS’ COMPENSATION
1. Reporting Procedure
a. Any employee who is injured while on duty must immediately report the injury or illness to their immediate supervisor. The supervisor will provide the employee with the appropriate forms and turn the completed forms into Human Resources within 24 hours of the injury. In the event the employee is physically incapacitated, the supervisor shall complete and forward all forms and reports to Human Resources within 24 hours following the injury.
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medical clinic. An employee may seek medical treatment from his or her own physician if they have been previously designated and on file in Human Resources.
B. CIVILIAN EMPLOYEES
1. Use of Paid Accrued Leaves
If an employee is directed by the City’s physician or the employee’s physician to be absent from work due to the work-related injury the employee will be required to use their accrued leave time for compensation for the first three days of time off from work.
If it is determined that the employee is temporarily disabled and is ordered to be off work for more than fourteen (14) days, or has restrictions that the City cannot accommodate, the temporary disability payment, as required by the Workers’ Compensation Act, will go back to the date of injury.
An employee shall apply pro -rated accrued sick leave, vacation leave or comp time to an absence and to receive compensation equal to the difference between the compensation which the employee is entitled under the Workers ’ Compensation Act and his/hertheir regular City salary, not to exceed the amount of earned leave time. If the employee does so elect and has applied accrued leave to such absence, then he/she shall be entitled to receive compensation for absences following and related to the occurrence of a specific injury until sick leave is exhausted.
2. Benefits
Any employee shall continue to accrue vacation, holidays and sick leave and to earn eligibility for consideration for merit salary increases during an absence resulting from a work-related injury so long as the employee receives compensation payments under the provisions of the Workers’ Compensation Act. A probationary employee shall be entitled to the same benefits as a regular employee, except the probationary employee shall not continue to earn eligibility for consideration for merit salary increases or regular status.
Medical care and payment for permanent disabilities incurred in the course of employment shall be as prescribed by the Workers’ Compensation Act.
C. SWORN EMPLOYEES
Whenever a sworn peace officer or firefighter, or other employee eligible under Labor Code Section 4850, sustains a work related or industrial injury while actively engaged in law enforcement he/she shall receive compensation as provided under the Workers’ Compensation Act and/or Labor Code provided under State Law. Such officer employee shall be placed on leave of absence at full salary and shall be paid by the City as long as required by Section 4850 and related Sections of the Labor Code.
During the time the City is required to pay and actually pays, the employee shall not be entitled to receive any temporary disability payment under the Workers’ Compensation Act, and the City shall be Redlands Regular Meeting of 06-17-25
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entitled to receive all payment which would otherwise be payable to such employee for such temporary disability or upon retirement.
D. LONG-TERM ILLNESS AND LABOR CODE SECTION 4850 APPOINTMENTS The Office Division of Human Resources may declare a position temporarily vacant due to the absence of an employee on leave pursuant to Labor Code Section 4850 or on long -term illness leave and the position may be filled by a temporary or interim appointment. A person appointed to the position shall sign a statement acknowledging that:
• The appointment is temporary only, with no attainment of regular status; and • If already employed by the City, the appointment will revert to his/hertheir original position and salary range upon notice from the HR Director.
E.MODIFIED DUTY
When a City employee is being treated for a work or non -work related injury or illness and is determined fit by the City approved treating physician to return to work on a temporary basis with modified duties or tasks, the City will make every attempt to return the employee to work in a modified duty status. All such modified duty work assignments are to be within the limitations as described by the City approved physician who is qualified to render an opinion on the worker’s physical abilities.
Modified duty assignments for miscellaneous employees typically will not exceed sixty (60) days. For safety employees only, modified duty assignments typically will not exceed twelve (12) months. Due to staffing restrictions in some areas, light or modified dut y may not be available. The determination of the availability of light or modified duty assignments will be made by the Department Director and the Office Division of Human Resources.
In the event an employee refuses the modified duty offered, and the employee satisfies the restrictions and ability to perform the modified duty, the City is not obligated to provide an alternative position. In such cases, Human Resources will notify the insurance carrier of the employee’s refusal of the modified duty.
Any employee returning to modified duty must not exceed the duties of the position or go beyond the doctor’s restrictions. If any medical restrictions change, the employee must immediately notify his or her supervisor and provide Human Resources with a copy of the new medical release within twenty- four (24) hours.
Supervisors will monitor work performance to ensure the employee does not exceed the requirements set by the attending physician.
F.CHECK IN PROCEDURES
During the period of time that an employee is off work due to an industrial injury, the department may require the employee to check in with the Office Division of Human Resources on a regular basis.
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G.ACCIDENT REPORTING, RECORDING AND ANALYSIS
The elimination of incidents, accidents, and injuries is a goal of the City of Redlands. In order to achieve this goal, a well - established system of reporting and recording vehicle and equipment accidents has been developed.
1. Definition
An accident is an unintended unplanned event involving a vehicle or piece of equipment that results in personal injury or property damage. An incident is an unplanned event that does not result in a personal injury but may result in property damage or is worth of recording.produces damage or injury.
2. Procedures for reporting an accidents/injuries/incidents a. If life threatening, Call or ask someone else to call 911 for emergency services; call 911 immediately;
a.b. Notify the OfficeDivision of Human Resources immediately; c. Call the supervisor and report the accident and all information regarding the accident;Notify supervisor;
b.
c. Call Risk Management for all accidents involving moving violations and requiring a full police report;
d. Gather all pertinent information at the accident scene to meet the accident reporting requirements. This will include names, addresses, phone numbers of the persons who are injured and/or involved and witnesses who may have seen the accident;
e.d. Complete all forms required by the City’s safety policies and Injury and Illness Prevention Program. Forms must be submitted to HR the OfficeDivision of Human Resources within twenty-four (24) hours of the accident; f. Complete forms as required by the Department of Motor Vehicles, Department of Transportation and/or any other agency;
g. Submit to a drug and alcohol screening for all accidents involving a moving violation.
Safety personnel may be exempt from drug testing requirements of this policy; h. Comply with the instructions issued by the supervisor, Risk Management and/or safety personnel.
Employees using personal vehicles while on duty shall follow this policy and comply with these reporting procedures.
3. Supervisors’ Responsibilities
If the employee is not able to complete the above information, the supervisor or his/hertheir designee shall be dispatched to the accident to obtain the above information and complete the forms. In addition, the supervisor shall:
a. Notify HR and arrange transportation for employees required to submit to a drug and alcohol screening immediately after an accident;
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b. Consult with Determine whether or not Risk Management to determine whether a drug and alcohol screening is necessary;should respond to employees accident that do not involve a moving violation;
c. In consultation with the Office of Human Resources Consult with Risk Management for all accidents involving moving violations and require a full police report. , determine whether or not a drug and alcohol screening is necessary for accidents that do not involve a moving violation.
4. Employee Responsibilities
a. Submit to a drug and alcohol screening for all accidents involving a moving violation. Safety personnel may be exempt from drug testing requirements of this policy; and
b. Comply with the instructions issued by the supervisor, Risk Management, and/or safety personnel.
5. Risk Management Responsibilities
a. Ensure all relevant information is received;
b. Conduct a thorough investigation to provide recommendations; and b.c. Complete forms as required by the Department of Motor Vehicles, Department of Transportation, and/or any other agency.
3.6. 4. Accident Reports and Records
All accidents shall be reported to provide the City with an overall summary of events. A Report of Incident, Accident, or Injury Form shall be used to record pertinent information.
The report shall include the following information:
a. Date and time of accident
b. Name of employee(s)
c. Department
d. Vehicle identification number
e. Location of accident
f. Brief description of accident
g. Fatalities and/or injuries
h. Property damage
i. Physical damage to City property
j. Photographs
If a Report of Incident, Accident or Injury form is not available the employee or supervisor is required to gather and record the above information using an alternative format.
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75. Accident Investigation
A thorough investigation shall be conducted to determine the primary cause of any injury, accidents, or incidents involving city vehicles and equipment. The investigator shall determine how the accident occurred, what physical evidence might be available, and obtain witness statements. The investigator shall gather information to reconstruct the events leading to the accident and should record those facts for future reference.
Contributing factors shall also be identified. Such an investigation helps to show the basic conditions responsible and pint point out the area(s) in which either specific or general corrective action should be taken. The information derived from the accident analysis should be used constructively to educate employees or change procedures in an effort to prevent future occurrences. This information may also be used to identify remedial training needs.
86. Disciplinary Action
Any driver involved in an accident involving a City owned vehicle or piece of equipment and found to be negligent may be required to complete a driver safety training course and subject to disciplinary action, up to and including termination.
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City Council Meeting L. 8.
DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of Fiscal Years 2025 & 2026 Mid-Biennium Budget Update (Management Services/Finance Director Garcia)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
I move to approve the Mid-Biennium Budget Update for Fiscal Years 2025 and 2026.
RECOMMENDATION:
Staff recommends that the City Council approve the Mid-Biennium Budget Update for Fiscal Years 2025 and 2026.
DISCUSSION:
The City’s Mid-Biennium Budget Review for Fiscal Years 2025 and 2026 continues Redlands’ commitment to strategic financial oversight, offering timely updates to support accountability, transparency, and long-range fiscal health.
Since the adoption of the biennial budget in June 2024, the City has closely monitored revenues and expenditures, refined its priorities, and addressed operational needs through targeted adjustments. These include investments in public safety equipment, facilities maintenance, and structural support for new organizational divisions such as the Homelessness Solutions and Museum of Redlands.
Despite emerging revenue challenges—particularly related to declining sales tax from changes in local fulfillment center operations—the City’s financial outlook remains stable. Revised projections for FY 2025 reflect stronger-than-expected growth in property tax and investment income, partially offsetting sales tax losses. FY 2026 projections, while cautious, maintain essential services and Redlands Regular Meeting of 06-17-25
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losses. FY 2026 projections, while cautious, maintain essential services and capital investments, including first-year debt service for the new Safety Hall. The budget also continues robust support for Measure T priorities, with no change to the programmatic spending plan adopted in 2024.
The full City Manager’s Budget Message, attached to this report, provides important context on economic conditions, fiscal risks, and the City’s strategic response. Readers are encouraged to review the message in full for a comprehensive understanding of the City’s financial trajectory, including both the opportunities and challenges that lie ahead.
A summary and overview of all budget changes is included in the attached FY 2025 & 2026 Mid-Biennium Budget Update document that includes the City Manager's Budget Message as well as schedules that provide fund-level detail across all departments.
ALTERNATIVES:
The Council may choose to modify, table or reject this item.
STRATEGIC PLAN:
N/A
SUBMITTED BY:
James Garland, Assistant Finance Director
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Charles M. Duggan Jr., City Manager
REVIEWED BY:
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Fiscal Impact
Fiscal Year: 2025, 2026
Discussion:
Modifications to Fiscal Year 2026 appropriations and revenues, as well as 12-month revised estimates to close Fiscal Year 2025 are contained in the attachment and include the summary of fiscal impacts.
Attachments
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Fiscal Years 2025 & 2026 Mid-Biennium Budget Update
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CITY OF REDLANDS
FY2025 and 2026
Mid-Biennium Budget
Update
June 17, 2025
City Council
Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Council Member Denise Davis
Council Member Paul T. Barich
Council Member Eddie Tejeda
City Manager
Charles M. Duggan, Jr.
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Table of Contents
Budget Message .......................................................................................................................... i Budget Summaries/Schedules
General Fund Budget Summary ................................................................................................ 1 Schedule of Proposed Reserves ............................................................................................... 3 Revenues (all funds) ................................................................................................................. 5 General Fund Expenditures by Object .................................................................................... 18 General Fund Expenditures by Department ............................................................................ 19 New General Fund Division Expenditures ............................................................................... 21 New General Fund Division Descriptions ................................................................................ 22 Other Fund Expenditures ........................................................................................................ 24 Funding Plans (all funds) ......................................................................................................... 29
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City of
REDLANDS
Incorporated 1888
i
CHARLES M. DUGGAN, JR.
City Manager
35 Cajon Street,
Redlands, CA 92373
909‐798‐7510
[email protected]
June 17, 2025
City Manager Budget Message
Mid‐Biennium Review FY 2025 & 2026
This is the City’s second Mid‐Biennium Budget, presented for Fiscal Years 2025 and 2026. The Biennial Budget for this period was adopted by the City Council on June 4, 2024. Since then, staff have me t
monthly with the City Manager to review budget progress, Finance has conducted quarterly meetings with major departments, and a General Fund Mid‐Year Budget Review was presented to the Council on March 18, 2025. These activities support the City’s commitment to fiscal oversight and informed financial planning across a two‐year fiscal horizon e xceeding $500 million in appropriations.
The Mid‐Biennium Budget Review is a continuation of this process, providing a structured opportunity to evaluate progress, address emerging priorities, and adjust course as needed. Through this review process, staff are recommending changes to the adopted budgets for Fiscal Years 2025 and 2 026. These
proposed adjustments reflect updated revenue projections, refined spending priorities, and targeted uses of reserves to support key strategic goals.
This budget message provides an update on the current fiscal year (FY 2025), outlines the outlook for FY 2026, and highlights key fiscal priorities, including Measure T spending. It also discusses curr ent
economic conditions and identifies challenges the City may face in the near term. This message is best read alongside the General Fund summary found on pages 1 & 2, which offers a detailed view of the revised revenue and expenditure forecasts.
Fiscal Year 2025 Review
At the time the FY 2025 b
udget was originally adopted in June 2024, spending plans focused on continuing the momentum of prior investments in public safety, infrastructure, and quality of life improvements. Major initiatives included expanding core services, addressing long‐deferred maintenance, and advancing climate and sustainability goals, all while maintaining a close ey e on spending commitments in the face of inflationary pressures and a cooling economy.
As the fiscal year progressed, the City implemented key organizational changes to improve transparency and service alignment. Notably, the Homelessness Solutions Division was formally established and consolidated under the Office of the City Manager, ref lecting the City’s strategic focus on response in this critical area. Referring to the General Fund Summary (under Financial Requirements found on page 2), this reorganization is reflected as a decrease in the budget for Facilities & Community Services and a corresponding increase within the City Manager’s budget across FY 2025 and FY 2026.
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Additionally, a new Museum of Redlands Division was established within the Library Department. More than 25 years in the making, the Museum building is now complete thanks to a wide range of funding sources. The A.K. Smiley Public Library’s curatorial team is actively preparing an extensive exhibition program in anticipation of the Museum’s grand opening later this f all. The City will assume responsibility for operating costs, including staffing, maintenance, insurance, and utilities. Referring to the General Fund Summary (under Financial Requirements found on page 2), the variance in appropriations for the Library between the FY 2025 and FY 2026 reflects th ese added costs.
Several budget adjustments were also made to support essential operations. The Fire Department’s budget was amended to fund the replacement of aging command and support vehicles. At Mid‐ Biennium, the release of funds from the Reserve for Fire Equipment has been added to support the replacement of backu p power generators at Fire Stations 262 and 263. Additionally, an increase in reimbursed expenditures in the Engineering Division reflects grant spending for the Orange Blossom Trail construction project.
General Fund Use of Reserves were increased to align with projected expenditures in the Safety/City Hall Replacement Fund (406). Once eligible proje ct expenses, such as architectural design, engineering, or construction are incurred, funds from the General Fund Reserve for Future Facilities will be transferred accordingly. The Mid‐Year Budget also included a substantial addition to this reserve, primarily supported by prior‐year budget savings. These funds will ultimately support two critical infrastructure projects: th e new Safety Hall and City Hall facilities. The following chart illustrates the key changes to the FY 2025 Expenditure Levels.
Table 1 ‐ FY 2025 Changes in Expenditure: From June 2024 to March 2025 to June 2025
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General Fund revenues for FY 2025 have been adjusted to reflect updated economic conditions and other factors influencing the City’s major revenue streams. Most notably, basic sales tax revenues have been revised downward by approximately $1.9 million, and Measure T sales tax is projected to decline by $772,000 compared to the original for ecast. These changes are partially attributable to a broader softening in consumer spending; however, a significant portion of the decrease is linked to operational changes at a large fulfillment operation in Redlands. Based on available information, it appears that this facility may no longer function primarily as a point‐of‐sale fulfillme nt center, but rather as a last‐mile delivery or sorting facility. While official confirmation has not been provided by the business entity in question, the City has observed a greater than 90% reduction in sales tax revenues previously associated with this taxpayer beginning in the fourth quar ter of calendar year 2024. Although the underlying cause remains unverified, preliminary analysis suggests the decline is likely associated with changes in the operational footprint of this major fulfillment‐related enterprise located in the City. The resulting decline in sales tax revenue has been substantiated through data collected to date and is not considere d a one‐time anomaly, but rather an ongoing impact.
The decline in sales tax revenue, estimated at $2.7M, presents an ongoing concern that is expected to impact revenues in FY 2026 as well. However, the FY 2025 revised outlook is buffered by strong performance in other key r evenue categories: property tax revenue is projected to exceed budget estimates by nearly $1.3 million, and investment income is expected to outperform projections by $2.7 million as a result of an advantageous interest rate environment. Additional adjustments include an expected increase of $300,000 in Business License revenue, attributable to the Ci ty’s recently implemented compliance program aimed at improving business registration and renewal rates.
Franchise Fees, conversely, are now forecasted to be $405,000 below budget, consistent with historic volatility in this revenue source.
The Mid‐Biennium update for FY 2025 also reflects a higher use of reserves totaling approximately $9.4 million, pri
marily due to the planned release of funds from the Reserve for Future Facilities. This increase corresponds with the issuance of purchase orders and contractual agreements related to the Safety Hall and City Hall projects, totaling $9.2 million, a $7.8 million increase. These planned expenditures represent a strategic drawdown of reserves previously set aside for these capi tal initiatives, aligning with Council direction and long‐range facilities planning. In addition, $100,000 was appropriated from the Public Benefit Reserve for the acquisition of the England Grove property, and a $192,000 grant match was provided from the same reserve to support completion of the fina l segment of the Orange Blossom Trail. An additional $100,000 was appropriated from the Maintenance Reserve for Buildings & Improvements to fund termite abatement efforts at the A.K. Smiley Public Library. These targeted reserve allocations reflect the City’s continued efforts to invest in community assets while responsibly managing one‐time resources. Th e following chart illustrates the key changes to the FY 2025 Revenue Forecasts.
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Table 2 ‐ FY 2025 Changes in Revenue: From June 2024 to March 2025 to June 2025
Despite the downward revision to sales tax revenue, the City’s overall financial outlook for FY 2025 remains stable and consistent with long‐term fiscal objectives. While the adopted budget anticipated a drawdown of approxima tely $15.9 million from the City’s nearly $50 million unassigned General Fund balance, the revised forecast now projects a reduced use of fund balance—approximately $15.3 million—reflecting an improvement of roughly $550,000. This change is primarily driven by stronger‐ than‐expected property tax growth and investment earnings, both of which have outperformed ini tial estimates. These outcomes underscore both the continued vibrancy of the community, reflected in stable property values and sustained real estate activity, and the prudent investment strategy adopted by the City Council and carried out by the City Treasurer, which together have helped buffer the City against emerging economic pressures. As the fiscal ye ar concludes, the City remains in a sound position to move forward with confidence, even as economic uncertainty persists.
Fiscal Year 2026 Planning & Adjustments
The FY 2026 budget carries forward the strategic investments initiated in FY 2025, with continued emphasis on public safety, infrastructure renewal, and en hanced community programming. As the second year of the City’s biennial budget, it reflects not only a commitment to long‐range planning and financial stewardship, but also a deliberate approach to navigating an evolving economic environment.
Recent statewide and national outlooks—from economic forecasters and municipal finance experts alike—continue to highlight persiste nt inflation, softening consumer activity, and changing e‐commerce dynamics that are reshaping local revenue patterns. In this context, the City’s financial plan for FY 2026 Redlands Regular Meeting of 06-17-25
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emphasizes stability, resilience, and the thoughtful use of reserves to support key priorities without compromising future fiscal flexibility.
Among the City’s major funding initiatives in FY 2026 are the replacement of aging fire apparatus, targeted infrastructure maintenance, and the first debt service payment for the new Safety Hall facility—a once‐in‐a‐gener ation capital investment designed to consolidate and modernize police operations. While these investments come at a time of economic uncertainty and elevated costs, they are underpinned by a long‐standing commitment to conservative budgeting practices, disciplined reserve planning, and Council’s clear direction to invest in public‐facing services an d facilities that will serve Redlands residents for decades to come.
As we prepare to enter the second year of the biennium, the FY 2026 Budget reflects both the continuation of key investments and the need to adjust revenue expectations in response to emerging trends. The most significant revision is a projecte
d $2.1 million reduction in basic sales tax , which
reflects the full‐year impact of changes discussed earlier in this message—specifically, the apparent restructuring of operations by a major business entity and its local fulfillment centers. While unconfirmed, preliminary data suggests the business is no longer functioning as a point‐of‐sale fulfillment ce
nter, but more likely as a last‐mile delivery or sorting facility, resulting in a substantial reduction in local sales tax allocations for the City. In addition, slower consumer spending, as highlighted in recent economic outlooks from Cal Cities, UCLA Anderson, and state municipal finance experts, contin
ues to exert downward pressure on both basic sales tax and Measure T sales tax projections.
Measure T, in particular, is expected to generate roughly $627,000 less than previously forecast due to the same factors: reduced discretionary spending and broader structural shifts in e‐commerce behavior.
Offsetting some of the anticipated dec line in sales tax revenues, property tax revenue is now projected to exceed original FY 2026 estimates by approximately $912,000. This increase reflects ongoing growth and stability in the City’s assessed valuation, supported by sustained strength in local residential and commercial real estate markets. The City continues to benefit from a prop erty tax base that remains well‐valued, due in part to consistent development activity and resilient market demand within the region.
Business License tax revenue is also expected to increase by roughly $700,000, attributed to continued gains from the compliance program initiated in the latter half of FY 2025 to im prove registration and renewal among business operators. While adjustments have been made to other revenue categories, they are less significant in scale. Taken together, the City now anticipates receiving approximately $1.2 million less in total General Fund revenue than originally projected for FY 2026, which will have a direct effect on the year‐end bottom line . The following chart illustrates the key changes to the FY 2026 Revenue Forecast.
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Table 3 ‐ FY 2026 Changes in Revenue: From June 2024 to June 2025
Expenditure adjustments in FY 2026 are limited and primarily reflect the carryforward of organizational changes implemented in FY 2025. These include the continued operation of the Homelessness Solutions Division within the Office of the City Manager, which was establish ed to centralize oversight and coordination of policy initiatives in this critical service area. In addition, the budget includes an increase of approximately $624,000 for the Library, most of which supports the new Museum of Redlands Division, which will oversee operations, programming, and facility needs for the long‐an ticipated museum.
The FY 2026 budget update reflects a modest shift in expenditures and a substantive change in revenues that carries broader implications for the City’s long‐term financial posture. While several General Fund revenue sources—such as property tax and business license receipts—are projected to outperform initial estimates, these gains are not sufficient to fully offset a com bined $2.7 million estimated reduction in basic sales and Measure T sales tax, tied both to weak consumer spending and the full‐year impact operational changes at a major fulfillment‐related enterprise located in the City. On the expenditure side, only minor adjustments have been made, operational support for the Museum of Redlan
ds—resulting in a net increase of $418,000.
Taken together, these changes increase the planned use of unassigned fund balance from the originally budgeted $9.4 million to approximately $11.1 million in FY 2026. The unassigned General Fund balance is projected to close the year at $23.2 m illion, drawn down from a July 1, 2025, estimated starting point of $34.4 million. While this level remains above policy thresholds, it narrows the City’s margin for future Redlands Regular Meeting of 06-17-25
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flexibility at a time when economic outlooks emphasize heightened caution. Persistent inflation, consumer uncertainty, and structural changes in taxable retail activity continue to create fiscal challenges across the local government landscape. As such, this revised projection reinforces the need for close monitoring, prudent financial management, and sustained discipline as the City move s forward.
Measure T Spending
In light of the updated financial outlook, the City has made no changes to the Measure T spending plan adopted as part of the original biennial budget. While revenue projections for FY 2025 and FY 2026 have been revised downward to reflect broader trends in consumer spe nding and local sales tax performance, the programmatic priorities funded by Measure T remain unchanged. As previously outlined, this voter‐approved local sales tax measure continues to provide a critical source of funding for core City services, with a strong emphasis on public safety, infrastructure, and quality of life improvements. Sin
ce its adoption in 2020, Measure T has enabled the City to make substantial investments in deferred maintenance, such as tree care, traffic signals, and facility upgrades, as well as restoring and adding key positions in Police, Fire, and community services. The following section reiterates the planned use of Measure T revenues in FY 2025 and FY 2026.
Fiscal Yea
r 2025
Proposed Spending for Fiscal Year 2025
Ongoing Costs from Service Level Enhancements funded previously by Measure T – Police Department: Equipment Leases, IT Services & Contract Services Capital leases & contractual services for maintenance (Parks, Streets, Trees) Expansion of Recrea
tional & Community Center Programming
Increased EMS Transfer to cover expanded Fire staffing
Fire Capital Equipment Leases
$ 3,303,995
Ongoing Costs of Additional Staffing funded previously by Measure T – Police Department (31 positions, including 7 police officers) Fire Department (9 positions, incl. Battalion Chief, 3 Fire Engineers) Facilities & Community Services (15 positions, recreation, maintenance, etc.) Library (6 full time & 3 part‐time, incl. library specialist, maintenance workers)
$ 5,586,376
Costs of New Staffing Added in FY 2025 –
Police Department (6 positions, including 5 police officers) Facilities & Community Services (3 positions, recreation, maintenance, etc.) $ 1,568,435
One‐Time Service Level Enhancements ‐
Replace & upgrade various park facilities (Texonia, Community Field, etc) 1,792,891 Upgrade & enhance Redlands Bowl and Recreation/Senior Center Facilities 710,193 Address Building & Facilities deferred maintenance 100,000 Redlands Regular Meeting of 06-17-25
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Replace aged and outdated maintenance equipment 295,000 Downtown & Gateway Improvements 90,000
Police Department specialized IT software, hardware, tools 116,690 Specialized Law Enforcement equipment 87,500 Fire Department vehicle purchases 306,285
$ 3,498,559
Ongoing Service Level Enhancements ‐
Annual City contribution for Project Homekey Homelessness Solutions grant 1,000,000 Additional programs for Community & Senior Center Facilities 100,000 Citywide Sidewalk/ADA Replacement 500,000
$ 1,600,000
Capital Improvement / Additions to Reserves ‐
Tree trimming for 25% of City Trees 1,000,000
Remodel of Fire Station 262 2,160,000
Fire Department – Apparatus Bay Storage Structure 600,000 Fire Station Bay Door Replacements 500,000
Traffic Signal Cabinets & Components 325,000 $ 4,585,000
Projected Total Measure T Spending $ 20,142,365
Fiscal Year 2026
Proposed Spending for Fiscal Year 2026
Ongoing Costs from Service Level Enhancements funded previously by Measure T – Police Department: Equipment Leases, IT Services & Contract Services Capital leases & contractual services for maintenance (Parks, Streets, Trees) Expansion of Recreational & Community Center Programming Increased EMS Transfer to cover expand ed Fire staffing Fire Capital Equipment Leases
$ 4,442,617
Ongoing Costs of Additional Staffing funded previously by Measure T – Police Department (31 positions, including 7 police officers) Fire Department (9 positions, incl. Battalion Chief, 3 Fire Engineers) Facilities & Community Services (15 positions, recreation, maintenance, etc.) Library (6 full time & 3 part‐time, incl. library specialist, maintenance workers)
$ 5,750,681
Costs of New Staffing Added in FY 2025 –
Police Department (6 positions, including 5 police officers) Facilities & Community Services (3 positions, recreation, maintenance, etc.) Redlands Regular Meeting of 06-17-25
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$ 1,631,172
One‐Time Service Level Enhancements ‐
Replace & upgrade various park facilities (restrooms, lighting, playgrounds) 170,000 Address Building & Deferred Maintenance 250,000
Replaced aged & outdated maintenance equipment 225,600 Police Department specialized tool, software & hardware, equipment 147,386 Downtown Gateway Improvements & Programs 315,557
Fire Vehicles & Equipment 306,285
$ 1,414,828
Ongoing Service Level Enhancements ‐
Annual City contribution for Project Homekey Homelessness Solutions grant 1,000,000 Citywide Sidewalk/ADA Replacement 500,000
$ 1,500,000
Capital Improvement / Additions to Reserves ‐
Tree trimming for 25% of City Trees 1,200,000
Fire Department Water Tender replacement 400,000
Fire Department Type 3 Brush Engine replacement 700,000 Police Department – Safety Hall Debt Service 3,730,000 $ 6,030,000
Projected Total Measure T Spending $ 20,769,298
Economic Outlook and Other Risks to the Budget
The broader economic landscape presents a complex mix of challenges and uncertainties. National economic indicators suggest persistent inflationary pressures and labor market tightness, factors that could influence consumer behavior and, by extension, sales tax re venues. For Redlands, these
macroeconomic trends translate into tangible fiscal considerations. The anticipated full‐year impact of operational changes at a major fulfillment‐related enterprise located in the City, combined with broader consumer spending slowdowns, is projected to result in a $2.7 million reduction in basic sales and Measure T sales tax revenues. While pr operty tax revenues have shown resilience, the potential for market corrections or shifts in the real estate sector could introduce volatility. Additionally, inflationary trends may elevate the cost of goods and services, impacting the City's expenditure projections.
While the City has made commendable strides in addressing deferred maintenance and e nhancing public services, certain strategic initiatives remain unfunded. Projects aimed at bolstering infrastructure replacement, expansion of essential facilities, and enhancing economic development strategy are important for long‐term sustainability but currently lack dedicated funding sources. Identifying and securing resources for these priorities will be crucial in the coming b udget cycles.
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Conclusion
The Mid‐Biennium Review arrives at a time when fiscal certainty is increasingly shaped by evolving structural forces: economic, technological, and demographic. As one expert recently noted, “Economic uncertainty isn’t the storm, it’s the climate.” In this environment, stability requires more than cautious forecasting; it demands systems that can flex, adapt, and respond in real time . The FY 2025 and 2026 budget updates reflect this mindset, balancing responsiveness with discipline and reaffirming the City’s role as a responsible steward of public resources.
The changes reshaping e‐commerce and digital taxation and how these relate to operations decisions of fulfillment center are no lo nger peripheral. As articulated in recent discussions on local tax allocation, “E‐commerce is challenging the very foundation of local tax allocation, and we must evolve or fall behind.” The City has already begun to observe the effects of these shifts, and, while some remain unresolved, the trajectory is clear. Maintaining revenue fairness an d long‐term fiscal health will require proactive engagement with emerging policy frameworks, coordinated action among agencies, and clear communication with our community.
Finally, in this moment of relative stability, we are reminded that “Stable doesn’t mean safe; it means temporarily calm.” Redlands is well‐positioned, but continue d resilience will depend on how
thoughtfully we adjust ‐ not only to known conditions but to those that lie ahead. I want to thank City staff for their careful work in assembling this update and for their commitment to delivering services with professionalism and purpose. We remain clear‐eyed about ou r challenges, committed to responsible planning, and focused on ensuring that our investments align with the values and priorities of the Redlands community.
Respectfully submitted,
Charles M. Duggan, Jr., City Manager
City of Redlands
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2024 2025 2025 2026 2026
ACTUAL ADJUSTED MID-BIENNIUM ADOPTED MID-BIENNIUM
(AUDITED) BUDGET UPDATE BUDGET UPDATE
AVAILABLE FINANCIAL SOURCES:
BEGINNING FUND BALANCE-UNASSIGNED 36,415,705$ 49,679,961$ 49,679,961$ 36,616,029$ 34,331,680$ Revenues
Taxes:
Property 41,700,404 41,920,684 43,182,000 44,025,917 44,938,487 Sales 27,435,339 28,646,273 26,740,495 28,984,386 26,915,810 Measure T Sales Tax 20,194,305 20,442,000 19,669,923 20,763,000 20,135,370 Franchise 4,471,469 3,276,284 2,870,439 3,726,149 3,365,568 Other-(TOT, Property Transfer, Mining) 2,689,919 2,830,000 2,830,000 2,953,500 2,953,500 Total Taxes 96,491,436 97,115,241 95,292,857 100,452,952 98,308,735 General Government:
Business Licenses 6,073,421 5,400,000 5,700,000 5,565,000 6,265,000 Motor Vehicle Fees 90,001 65,000 65,000 65,000 65,000
Interfund Charges 4,317,335 4,310,522 4,310,522 4,460,480 4,460,480 Investment Income 3,013,760 250,000 2,420,000 250,000 450,000 Other 1,236,985 757,192 757,192 790,662 790,662 Total General Government 14,731,502 10,782,714 13,252,714 11,131,142 12,031,142 Charges For Services:
Development Services 3,686,915 3,712,261 3,712,261 3,823,629 3,823,629 Library 20,721 44,200 44,200 44,284 44,284
Police 601,032 957,550 957,550 707,550 7 07,550
Community Services 563,750 776,290 776,290 702,779 702,779 Fire 703,069 435,100 435,100 501,300 501,300 Facilities & Animal Services 2,242,018 2,238,963 2,238,963 1,471,283 1,471,283 Engineering 989,374 764,000 764,000 794,000 794,000 Total Charges For Services 8,806,879 8,928,364 8,928,364 8,044,825 8,044,825 Total Revenues 120,029,817 116,826,319 117,473,935 119,628,919 118,384,702 Interfund Transfers from Other Funds:
Governmental Grants (200) 63,648 - - - -
Gas Tax (207) 1,980,462 2,003,618 2,003,618 2,103,423 2,103,423 Traffic Safety (223) 155,962 127,000 127,000 127,000 127,000 Water (501, 503) 481,635 285,599 285,599 288,804 288,804 Solid Waste (511, 513) 103,399 63,283 63,283 64,306 64,306 Sewer (521) 28,758 27,121 27,121 27,560 27,560
Equipment Maintenance (607) 36,297 - - - -
Total Interfund Transfers From Other Funds 2,850,161 2,506,621 2,506,621 2,611,093 2,611,093 Decreases/Use of to Reserves:
Reserve for Encumbrances 8,617,132 8,256,231 8,617,132 - - Reserve for Advances Receivable 7,690,541 - - - - Reserve for Prepaids 22,940 - - - -
Reserve for Donations - - 71,173 - -
Reserve for Maintenance: Bldgs. & Improv. 500,000 - 100,000 750,000 750,000 Reserve for Unfunded Mandates - 850,000 850,000 750,000 750,000 Reserve for Capital: >$50,000 - 339,707 339,707 - -
Reserve for Public Benefit - 607,635 985,030 200,000 200,000 Reserve for Parking Improvements - 994,001 713,403 - - Reserve for Maintenance: Park Facilities 401,945 - - - - Reserve for Capital: Hvac & It Equip. 260,663 - - - - Reserve for Vehicle Replacement 950,000 - - - - Reserve for Fire Equipment - - 297,000 - -
Reserve for Future Facilities 257,547 1,363,358 9,185,894 - - Reserve for Public Safety / Homeless - 2,527,356 2,527,356 - - Total Cancellations or Decreases to Reserves 18,700,768 14,938,288 23,686,695 1,700,000 1,700,000 TOTAL AVAILABLE FINANCIAL SOURCES 177,996,451$ 183,951,189$ 193,347,212$ 160,556,041$ 157,027,474$ (Without Unassigned Fund Balance) 141,580,746$ 134,271,228$ 143,667,251$ 123,940,012$ 122,695,795$ General Fund Budget Summary
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2024 2025 2025 2026 2026
ACTUAL ADJUSTED 12 MONTH CITY COUNCIL CITY COUNCIL
(AUDITED) BUDGET ESTIMATED ADOPTED ADOPTED
FINANCIAL REQUIREMENTS:
Appropriations/Expenditures
City Council 462,429$ 559,127$ 559,127$ 737,111$ 737,111$ City Clerk 269,755 685,109 685,109 510,050 510,050 City Manager (incl. HR in FY 23 & 24) 6,986,773 1,643,342 2,820,140 1,650,941 2,836,576 Human Resources
(standalone dept. in FY 25 & 26) - 6,458,531 6,458,531 6,324,740 6,324,740 City Attorney 881,943 816,397 816,397 825,347 825,347 Management Services 2,952,426 3,696,521 3,696,521 3,565,391 3,565,391 Development Services 4,866,918 7,008,113 7,008,114 6,060,768 6,060,768 Facilities & Animal Services 21,797,158 29,871,117 28,556,018 23,701,791 22,310,456 Community Services 2,160,350 2,867,433 2,867,433 2,552,229 2,552,229 Engineering 4,385,115 2,173,423 2,534,723 1,685,231 1,685,231 Library 3,580,553 3,639,462 3,943,054 3,527,376 4,151,766 Police 35,253,763 42,131,151 42,131,151 42,349,068 42,349,068 Fire 23,150,383 25,481,320 25,970,364 23,957,345 23,957,345 Total Appropriations 106,747,566 127,031,046 128,046,682 117,447,389 117,866,079 Interfund Transfers to Other Funds:
Governmental Grants Fund (200) 405 - - - - Paramedic Fund (205) 4,185,998 5,426,894 5,426,894 5,720,339 5,720,339 DRBA (236) 103,305 100,294 103,339 98,145 98,145 Parking Authority (237) 17,872 15,496 15,496 15,722 15,722 Public Facilities Development (251) 7,690,541 - - - - Street Lighting District (261) - 30,000 30,000 30,000 30,000 Landscape M
aintenance District (263) 6,200 24,438 36,438 26,830 26,830 Safety / City Hall Fund (406) 257,547 1,363,358 9,185,894 - - Water Service Fund (501, 503) 34,976 - - - - Citrus Groves (538) 200,658 100,000 100,000 200,000 200,000 Liability Self-Insurance (602) 5,576,403 6,918,434 6,918,434 6,106,460 6,106,460 Information Technology (604) - 350,000 350,000 - - Successor Agency (820) 409,436 - - - - Total Interfund Transfers To Other Funds 18,483,341 14,328,914 22,166,495 12,197,496 12,197,496 New or Increases to Reserves
Reserve for Encumbrances 3,012,822 - - - - Reserve for Donations 39,678 - - - - Reserve for Peg Fees 33,083 - - - - Reserve for Operational Contingency - 1,275,000 1,275,000 - - Reserve for Future Facilities - 7,527,356 7,527,356 3,730,000 3,730,000 Total New or Increases to Reserves 3,085,583 8,802,356 8,802,356 3,730,000 3,730,000 TOTAL FINANCIAL REQUIREMENTS 128,316,490$ 150,162,316 $ 159,015,533 $ 133,374,885 $ 133,793,575 $ USE OF UNASSIGNED FUND BALANCE - $ 15,891,088$ 15,348,282 $ 9,434,873 $ 11,097,780 $ SOURCES OVER/(UNDER) REQUIREMENTS 13,264,256 - - - - ENDING FUND BALANCE-UNASSIGNED 49,679,961$ 2 33,788,873$ 34,331,680 $ 27,181,156 $ 23,233,900 $
1. These are audited fiscal year‐end figures.
2. Actual Unassigned Fund Balance: $52,249,769 ‐ the effect of +$2,006,552 in GASB‐adjusted investment income and 3 adjustments to fund balance by the City's external auditors with a net effect of +$563,255
General Fund Budget Summary (cont.)
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Governmental Funds Reserve
General Fund (101) Contingency 9,794,310 1,275,000 11,069,310 Set-asides:
Reserve for Parking Imprv. 994,001 (713,403) 280,598 Maint: Park Facilities 100,000 - 100,000 Maint: Buildings & Imprvs. 1,753,968 (100,000) 1,653,968 Unfunded Mandates 1,928,462 (850,000) 1,078,462 Capital: HVAC, IT Equip. 200,000 - 200,000 Capital: over $50,000 912,471 (339,707) 572,764 General Fund Vehicles 62,506 - 62,506 Fire Equipment 408,142 (297,000) 111,142 Donations 635,580 (71,173) 564,407
Sidewalk Imprv. 150,462 - 150,462 Public Benefit 2,437,726 (985,030) 1,452,696 Future Facilites 24,553,939 (1,658,538) 22,895,401 Public Safety / Homelessness 2,527,356 (2,527,356) - Total $ 46,458,924 $ (6,267,207) $ 40,191,717
Enterprise Funds
Water (501) Operating $ 2,936,131 $ - $ 2,936,131 Maintenance 2,612,655 - 2,612,655 Rate Stabilization 200,000 - 200,000 Capital 3,147,460 - 3,147,460
Treatment Plant Capital 5,000,000 - 5,000,000 Total $ 13,896,246 $ - $ 13,896,246 Solid Waste (511) Operating $ 171,601 $ - $ 171,601 Total $ 171,601 $ - $ 171,601 Wastewater (521) Operating $ 1,290,727 $ - $ 1,290,727 Capital Contingency 1,554,104 - 1,554,104 Capital 548,825 - 548,825
Treatment Plant Capital 747,291 - 747,291 Total $ 4,140,946 $ - $ 4,140,946 Non-Potable (531) Capital Contingency $ 29,259 $ - $ 29,259 Groves (538) Capital $ 298,288 $ (298,288) $ - Internal Service Funds
Liability Insurance (602) Self-Insured Retention $ 500,000 $ - $ 500,000 Information Technology (604) ERP System $ 39,577 $ (39,577) $ - Workers Comp (606) Self-Insured Retention $ 1,000,000 $ - $ 1,000,000 Schedule of Proposed Reserves
FY 2025
Estimated Net Proposed Estimated
Balance Increase (Decrease) Total Reserve
6/30/2024 2024-25 6/30/2025
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Governmental Funds Reserve
General Fund (101) Contingency 11,069,310 - 11,069,310 Set-asides:
Reserve for Parking Imprv. 280,598 - 280,598 Maint: Park Facilities 100,000 - 100,000 Maint: Buildings & Imprvs. 1,653,968 (750,000) 903,968 Unfunded Mandates 1,078,462 (750,000) 328,462 Capital: HVAC, IT Equip. 200,000 - 200,000 Capital: over $50,000 572,764 - 572,764 General Fund Vehicles 62,506 - 62,506 Fire Equipment 111,142 - 111,142 Donations 564,407 - 564,407 Sidewalk Imprv. 150,462 - 150,462 Public Benefit 1,452,696 (200,000) 1,252,696 Future Facilites 22,895,401 3,730,000 26,625,401 Total $ 40,191,717 $ 2,030,000 $ 42,221,717
Enterprise Funds
Water (501) Operating $ 2,936,131 $ - $ 2,936,131 Maintenance 2,612,655 - 2,612,655 Rate Stabilization 200,000 - 200,000 Capital 3,147,460 - 3,147,460
Treatment Plant Capital 5,000,000 - 5,000,000 Total $ 13,896,246 $ - $ 13,896,246 Solid Waste (511) Operating $ 171,601 $ - $ 171,601 Landfill Expansion - $ 1,200,000 1,200,000 Total $ 171,601 $ 1,200,000 $ 1,371,601
Wastewater (521) Operating $ 1,290,727 $ (1,290,727) $ - Capital
Contingency 1,554,104 (1,429,395) 124,709
Capital 548,825 (548,825) -
Treatment Plant Capital 747,291 (747,291) - Total $ 4,140,946 $ (4,016,238) $ 124,709
Non-Potable (531) Capital Contingency $ 29,259 $ - $ 29,259 Groves (538) Capital $ - $ - $ - Internal Service Funds
Liability Insurance (602) Self-Insured Retention $ 500,000 $ - $ 500,000 Information Technology (604) ERP System $ - $ - $ - Workers Comp (606) Self-Insured Retention $ 1,000,000 $ - $ 1,000,000 Schedule of Proposed Reserves
FY 2026
Estimated Net Proposed Estimated
Balance Increase (Decrease) Total Reserve
6/30/2025 2025-26 6/30/2026
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REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
PROPERTY TAXES
101501 4101 Current Secured Taxes 38,928,239 39,680,718 40,932,000 41,785,951 42,581,787 101501 4102 Current Unsecured Taxes 894,884 773,212 950,000 773,212 809,200 101501 4103 Supplemental Secured Taxes 556,671 476,757 350,000 476,757 503,200 101501 4104 Supplemental Unsecured Taxes 56,137 51,415 40,000 51,415 50,000 101501 4105 Secured PY Taxes 459,224 371,646 150,000 371,646 360,000 101501 4106 Unsecured PY Taxes 17,757 12,849 10,000 12,849 12,600 101501 4107 Supplemental PY Taxes 491,780 247,742 250,000 247,742 262,700 101501 4108 Possessory Interest Taxes 295,711 306,345 500,000 306,345 359,000 TOTAL PROPERTY TAXES 41,700,404 41,920,684 43,182,000 44,025,917 44,938,487
OTHER TAXES
101501 4001 Sales Tax - Donut Hole 5,401,894 6,810,758 7,199,595 6,970,689 7,304,606 101501 4003 Sales and Use Tax 20,616,041 19,968,113 18,159,000 20,583,697 18,177,000 101501 4005 Public Sfy Sales Tax-Prop 172 1,417,404 1,417,932 1,381,900 1,430,000 1,434,204 101501 4006 Measure T Sales Tax 20,194,305 20,142,000 19,669,923 20,763,000 20,135,370 101501 4207 Property Transfer Tax 309,078 570,000 570,000 598,500 598,500 101502 4208 Transient Occupancy Tax 2,023,049 1,900,000 1,900,000 1,995,000 1,995,000 101502 4209 Franchise Fees 4,471,469 3,276,284 2,870,439 3,726,149 3,365,568 101502 4210 Mining Tax 357,792 360,000 360,000 360,000 360,000 TOTAL OTHER TAXES 54,791,032 54,445,087 52,110,857 56,427,035 53,370,248 TOTAL TAXES 96,491,436 96,365,771 95,292,857 100,452,952 98,308,735
OTHER REVENUES
101502 4301 Business License 6,073,421 5,400,000 5,700,000 5,565,000 6,265,000 101502 4302 Dog License 51,609 50,000 50,000 55,000 55,000 101502 4305 Building Permits 1,285 1,000 1,000 1,000 1,000 101120 4329 Miscellaneous Permit 892 2,000 2,000 2,000 2,000 101501 4403 Motor Vehicle Fees 90,001 65,000 65,000 65,000 65,000 101501 4405 Mandated Costs Reimb 104,987 107,140 107,140 110,000 110,000 101150 4415 Cost Recovery/Reimbursed Exp 665 3,000 3,000 3,000 3,000 101125 4415 Cost Recovery/Reimbursed Exp 15 - - - - 101501 4415 Cost Recovery/Reimbursed Exp 2,779 3,000 3,000 3,000 3,000 101150 4521 City Atty Services Reimbursed 85,864 90,000 90,000 90,000 90,000 101501 4604 City Ordinance Violation 10,101 6,000 6,000 7,000 7,000 101502 4701 Application/Filing Fee 144,242 165,000 165,000 175,000 175,000 101121 4711 PEG Fees 34,906 45,000 45,000 45,000 45,000 101501 4805 General Gov't Overhead 4,317,335 4,310,522 4,310,522 4,460,480 4,460,480 101501 4808 Investment Income 12,822 - - - - 101502 4808 Investment Income 5,593,251 250,000 2,420,000 250,000 450,000 101502 4810 Returned Check Fee 86 100 100 100 100 101125 4812 Sale of
Surplus Property 6 - - - - 101503 4812 Sale of Surplus Property 45,506 - - - - 101501 4812 Sale of Surplus Property 10 5,000 5,000 5,000 5,000 101501 4814 Miscellaneous Receipts 753,819 279,377 279,377 293,987 293,987 101502 4814 Miscellaneous Receipts (40) - - - - 101110 4817 Misc. Taxable Sales - 75 75 75 75 101501 4817 Misc. Taxable Sales 12 - - - - 101501 4820 Bad Debt Recoveries 241 500 500 500 500 TOTAL OTHER REVENUE 17,323,815 10,782,714 13,252,714 11,131,142 12,031,142 TOTAL GENERAL GOVERNMENT 113,815,251 107,148,485 108,545,571 111,584,094 110,339,877 Redlands Regular Meeting of 06-17-25
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REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
DEVELOPMENT SERVICES
101162 4305 Building Permits 1,505,676 1,364,308 1,364,308 1,405,237 1,405,237 101164 4305 Building Permits 95,166 81,503 81,503 83,948 83,948 101162 4306 Electrical Permits 215,893 158,878 158,878 163,644 163,644 101162 4307 Plumbing Permits 107,655 98,621 98,621 101,580 101,580 101162 4309 HVAC Permits 153,138 142,826 142,826 147,111 147,111 101162 4310 Cert of Occupancy 4,821 7,938 7,938 8,176 8,176 101162 4311 Pool and Spa Permits 22,766 31,849 31,849 32,804 32,804 101164 4312 Sign Permits 10,723 13,546 13,546 13,952 13,952 101164 4313 Demolition Permits 1,775 8,889 8,889 9,156 9,156 101162 4314 Roofing Permits 180,972 164,199 164,199 169,124 169,124 101164 4315 Historic Cert of Approp 7,485 6,768 6,768 6,971 6,971 101164 4320 East Valley Corridor 20,810 15,181 15,181 15,636 15,636 101164 4321 Specific Plan (1,771) 15,427 15,427 15,890 15,890 101164 4322 Conditional Use Permit 30,275 70,844 70,844 72,969 72,969 101164 4323 Variances 12,686 9,368 9,368 9,649 9,649 101164 4324 Home Occupation Permit 6,522 4,354 4,354 4,484 4,484 101162 4331 Solar Permit 2,781 4,018 4,018 4,139 4,139 101164 4415 C
ost Recovery/Reimbursed Exp 437,571 492,154 492,154 506,919 506,919 101162 4501 General Plan Review Fee 74,667 58,620 58,620 60,379 60,379 101164 4502 General Plan Amendment - 10,144 10,144 10,448 10,448 101162 4503 Plan Check 516,994 449,362 449,362 462,843 462,843 101164 4503 Plan Check 80,118 62,467 62,467 64,341 64,341 101164 4504 Preliminary Review 11,540 10,036 10,036 10,337 10,337 101164 4505 CRA Review 40,938 85,934 85,934 88,512 88,512 101164 4506 Map Review 38,961 81,582 81,582 84,029 84,029 101164 4507 Street Vacation 11,920 6,716 6,716 6,917 6,917 101164 4510 Planning Appeal Processing 3,223 4,038 4,038 4,159 4,159 101164 4511 Ordinance Amendment 3,019 6,490 6,490 6,685 6,685 101164 4512 Development Agreements (4,108) 11,154 11,154 11,489 11,489 101164 4513 Annexation Agreements 6,915 8,884 8,884 9,151 9,151 101164 4514 Preannex. Agreements 40 7,140 7,140 7,354 7,354 101164 4515 Socio-Economic Studies 13,630 24,648 24,648 25,387 25,387 101162 4528 Research & Microfilming 4,987 7,183 7,183 7,398 7,398 101164 4701 Application/Filing Fee (51) - - - - 101164 4717 C
ontract Administration Fee 33,569 76,265 76,265 78,553 78,553 101162 4810 Returned Check Fee 156 - - - - 101162 4812 Sale of Surplus Property 700 - - - - 101164 4814 Miscellaneous Receipts 31,543 20,614 20,614 21,232 21,232 101162 4827 Lease Proceeds 41,654 - - - - 101164 4332 Zone Clearance for B.L. - 18,200 18,200 18,746 18,746 101164 4333 Tem p Holiday Sales Permits - 6,320 6,320 6,510 6,510 101164 4334 Tem p & Special Events Permits - 5,775 5,775 5,948 5,948 101164 4335 Administrative Use Permits - 4,869 4,869 5,015 5,015 101164 4734 Le gal Ad Notice Publication 2,675 26,750 26,750 27,553 27,553 101164 4736 Environ CEQA Notice Publication 535 10,700 10,700 11,021 11,021 101164 4735 Tribal Government Notification - 17,700 17,700 18,231 18,231 TOTAL DEVELOPMENT SERVICES 3,728,569 3,712,261 3,712,261 3,823,629 3,823,629
LIBRARY
101190 4532 Non-Resident Fees 5,070 - - - - 101190 4733 Library Fines 15,651 4,200 4,200 4,284 4,284 101191 4801 Lincoln Shrine Support - 40,000 40,000 40,000 40,000 TOTAL LIBRARY 20,721 44,200 44,200 44,284 44,284 Redlands Regular Meeting of 06-17-25
721 of 785
REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
POLICE DEPARTMENT
101202 4303 Bicycle License 1,032 - - - - 101202 4325 Adult Oriented Bus Permit 1,323 2,500 2,500 2,500 2,500 101202 4412 POST Training Reimbursement 38,282 20,000 20,000 20,000 20,000 101202 4414 IRNET Reimbursement 26,922 7,500 7,500 7,500 7,500 101200 4415 Cost Recovery/Reimbursed Exp 7,104 30,000 30,000 30,000 30,000 101204 4415 Cost Recovery/Reimbursed Exp 366,580 540,000 540,000 540,000 540,000 101202 4525 Depositions 3,892 5,250 5,250 5,250 5,250 101202 4526 Fingerprinting/Bkgrd Check 715 - - - - 101202 4529 Police Reports 6,374 4,500 4,500 4,500 4,500 101202 4579 Vehicle Impound Fees 48,380 45,000 45,000 45,000 45,000 101202 4580 Tow Fees 32,240 35,000 35,000 35,000 35,000 101202 4584 Contract Services 2,232 2,300 2,300 2,300 2,300 101200 4606 False Alarm Fees 5,088 8,000 8,000 8,000 8,000 101200 4812 Sale of Surplus Property 19,626 - - - - 101202 4812 Sale of Surplus Property 26,672 - - - - 101202 4814 Miscellaneous Receipts 2,520 7,500 7,500 7,500 7,500 101202 4819 Donations 12,000 - 250,000 - - 101202 4827 Leas
e Proceeds 1,327,713 - - - - TOTAL POLICE DEPARTMENT 1,928,745 707,550 957,550 707,550 707,550
FIRE DEPARTMENT
101251 4310 Cert of Occupancy 1,893 3,000 3,000 4,000 4,000 101251 4327 Special Fire Permits 74,428 60,000 60,000 65,000 65,000 101251 4328 Fire Permits - 5,000 5,000 6,000 6,000 101250 4409 Mutual Aid Reimbursement 519,973 300,000 300,000 350,000 350,000 101250 4415 Cost Recovery/Reimbursed Exp 13,893 15,000 15,000 15,000 15,000 101251 4415 Cost Recovery/Reimbursed Exp - 1,000 1,000 1,000 1,000 101251 4503 Plan Check 32,888 25,000 25,000 30,000 30,000 101251 4520 State Mandated Inspect. - 2,000 2,000 3,000 3,000 101250 4531 City Classes/Programs 45,666 15,000 15,000 17,000 17,000 101251 4602 Code Enforcement Abatement - 600 600 800 800 101250 4603 Fire Alarms - 500 500 500 500 101250 4812 Sale of Surplus Property 11,828 - - - - 101250 4819 Donations 2,250 7,000 7,000 7,500 7,500 101251 4819 Donations 190 1,000 1,000 1,500 1,500 101250 4827 Lease Proceeds 102,348 - - - - TOTAL FIRE DEPARTMENT 805,417 435,100 435,100 501,300 501,300
FCS - ANIMAL SERVICES
101311 4534 Animal Adoptions 16,390 8,000 8,000 8,000 8,000 101311 4535 Boarding Fees 4,515 2,334 2,334 2,381 2,381 101311 4536 Owner Release for Adoption 1,185 778 778 794 794 101311 4537 Shelter Apprehension Fees 2,440 2,929 2,929 2,987 2,987 101311 4538 Shelter Deposit Fees 14,435 14,365 14,365 14,652 14,652 101311 4585 Animal Pick-Up Reimb (NPDES) 14,229 14,095 14,095 14,377 14,377 101311 4819 Donations 78,409 - - - - TOTAL FCS - ANIMAL SERVICES 131,603 42,501 42,501 43,191 43,191 Redlands Regular Meeting of 06-17-25
722 of 785
REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
RECREATION & SENIOR SERVICES
101309 4415 Cost Recovery/Reimbursed Exp 145 - - - - 101309 4530 Contract Classes 371,450 401,830 501,830 401,830 401,830 101309 4533 Lighting Fees 48,627 56,458 56,458 57,588 57,588 101309 4544 Tours/Excursions 1,731 1,944 1,944 1,983 1,983 101309 4545 Program Income 13,585 15,055 15,055 15,357 15,357 101309 4802 Concessions (Payphone) 500 510 510 520 520 101309 4812 Sale of Surplus Property 141 - - - - 101309 4813 Rental Income 96,918 200,000 200,000 225,000 225,000 101309 4814 Miscellaneous Receipts (10) - - - - 101309 4815 Game Income 1,087 492 492 501 501 101309 4827 Lease Proceeds 61,607 - - - - 101309 4819 Donations 29,576 - - - - TOTAL RECREATION & SENIOR SERVICES 625,357 676,290 776,290 702,779 702,779
FACILITIES AND COMMUNITY SERVICES DEPARTMENT
101303 4312 Sign Permits 1,800 1,500 1,500 1,500 1,500 101300 4415 Cost Recovery/Reimbursed Exp 51,831 75,000 75,000 75,000 75,000 101303 4415 Cost Recovery/Reimbursed Exp 2,952 284,253 284,253 - - 101304 4415 Cost Recovery/Reimbursed Exp 129,345 - - - - 101300 4523 Abandoned Prop Inspections 533 - - - - 101306 4524 Rental Property Inspections 889 - - - - 101300 4602 Code Enforcement Abatement 48,520 70,000 70,000 70,000 70,000 101306 4602 Code Enforcement Abatement (740) - - - - 101300 4702 Litter Control Fees 6,342 - - - - 101304 4703 Street Cleaning Fees 350,424 332,187 332,187 332,187 332,187 101300 4725 Landfill Mitigation Fees 328,073 375,000 375,000 400,000 400,000 101303 4809 Finance Charges 200 - - - - 101301 4812 Sale of Surplus Property 8,000 - - - - 101303 4812 Sale of Surplus Property 8,030 - - - - 101304 4812 Sale of Surplus Property 24,250 - - - - 101300 4813 Rental Income 1,500 - - - - 101303 4813 Rental Income 111,788 120,000 120,000 120,000 120,000 101310 4813 R
ental Income 991,390 938,522 938,522 429,405 429,405 101300 4814 Miscellaneous Receipts 15 - - - - 101300 4819 Donations 500 - - - - 101303 4819 Donations 1,191 - - - - 101301 4827 Lease Proceeds 174,027 - - - - 101300 4827 Lease Proceeds 87,700 - - - - 101303 4827 Lease Proceeds 325,067 - - - - 101303 4830 Interest on Leases 17,420 - - - - 101310 4830 Interest on Leases 24,030 - - - - 101310 4831 Lease Remeasurement Gain(Loss) (33,992) - - - - TOTAL FACILITIES & COMM SERVICES DEPARTMENT 2,676,187 2,196,462 2,196,462 1,428,092 1,428,092 Redlands Regular Meeting of 06-17-25
723 of 785
REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
ENGINEERING
101400 4305 Building Permits 14,224 10,000 10,000 10,000 10,000 101400 4308 Grading/Paving Permits 60,178 32,000 32,000 32,000 32,000 101400 4316 Street Permits 360,121 350,000 350,000 350,000 350,000 101400 4319 NPDES Permits 209,951 135,000 135,000 140,000 140,000 101400 4322 Conditional Use Permit 9,012 8,000 8,000 8,000 8,000 101400 4415 Cost Recovery/Reimbursed Exp 22,527 25,000 25,000 25,000 25,000 101400 4503 Plan Check 160,894 100,000 100,000 120,000 120,000 101400 4505 CRA Review 6,470 7,000 7,000 7,000 7,000 101400 4506 Map Review 65,406 35,000 35,000 40,000 40,000 101400 4507 Street Vacation 4,674 2,000 2,000 2,000 2,000 101400 4512 Development Agreements 4,665 5,000 5,000 5,000 5,000 101400 4522 WQMP Review Admin 41,058 30,000 30,000 30,000 30,000 101400 4578 Street Trench Cut Fee 27,919 25,000 25,000 25,000 25,000 101400 4827 Lease Proceeds 426,144 - - - - 101400 4814 Miscellaneous Receipts 339 - - - - TOTAL ENGINEERING DEPARTMENT 1,415,518 764,000 764,000 794,000 794,000 TOTAL GENERAL FUND (101) 125,147,367 115,726,849 117,473,935 119,628,919 118,384,702 Redlands Regular Meeting of 06-17-25
724 of 785
REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
GENERAL GOVT GRANTS (200)
200120 4401 State Grants 2,618,628 - 7,552,241 - - 200164 4401 State Grants 178,417 - 60,000 - - 200190 4401 State Grants 73,863 - 2,371,172 - - 200202 4401 State Grants 20,956 - 248,845 - - 200250 4401 State Grants - - 244,500 - - 200300 4401 State Grants 478 - 1,646 - - 200303 4401 State Grants - - 221,685 - - 200400 4401 State Grants - - 1,711,715 - - 200501 4401 State Grants 8,000,000 - - - - 200120 4407 Federal Grants 1,362,237 - 4,040,064 - - 200164 4407 Federal Grants 729,054 - 847,424 - - 200202 4407 Federal Grants 68,522 - 375,625 - - 200250 4407 Federal Grants 27,159 - 815,025 - - 200300 4407 Federal Grants 4,315 - 7,164 - - 200400 4407 Federal Grants 925,113 - 727,250 - - 200202 4408 Federal Reimbursement 6,315 - - - - 200120 4410 Other Grants - - 50,000 - - 200202 4410 Ot
her Grants 30,000 - 30,000 - - 200250 4410 Other Grants 8,717 - 192,720 - - 200300 4410 Other Grants 4,028 - 712 - - 200309 4410 Other Grants 3,578 - - - - 200202 4808 Investment Income 1,118 - 182 - - TOTAL GENERAL GOVT GRANTS 14,062,499 - 19,497,971 - - EMERGENCY SERVICES (205)
205250 4101 Current Secured Taxes 1,140,928 1,100,000 1,100,000 1,100,000 1,100,000 205250 4415 Cost Recovery/Reimbursed Exp 475 - - - - 205250 4819 Donations 7,322 5,000 5,000 5,000 5,000 TOTAL EMERGENCY SERVICES 1,148,726 1,105,000 1,105,000 1,105,000 1,105,000 HOUSEHOLD HAZARDOUS WASTE (206)
206250 4545 Program Income 164,831 130,000 130,000 140,000 140,000 206250 4812 Sale of Surplus Property 2,800 - - - - TOTAL HOUSEHOLD HAZARDOUS WASTE 167,631 130,000 130,000 140,000 140,000 GAS TAX (207)
207300 4201 Road Maint. Rehab (Sec 2030) 1,880,306 1,864,736 1,864,736 1,957,972 1,957,972 207300 4202 Gas Tax (Prop 111) 2105 442,020 452,351 452,351 474,968 474,968 207300 4203 Gas Tax 2107 598,313 618,199 618,199 649,109 649,109 207300 4204 Gas Tax Engineering Rcpts. 7,500 7,500 7,500 7,500 7,500 207300 4205 Gas Tax 2106 280,276 278,546 278,546 292,473 292,473 207300 4206 Gas Tax 2103 & Tax 7360 662,808 647,022 647,022 679,373 679,373 TOTAL GAS TAX 3,871,223 3,868,354 3,868,354 4,061,395 4,061,395 LOCAL TRANSPORTATION (209)
209400 4808 Investment Income 11,129 - 8,666 - - 209400 4415 Cost Recovery/Reimbursed Exp - - 44,000 TOTAL LOCAL TRANSPORTATION 11,129 - 52,666 - - MEASURE "I" 2010 (210)
210400 4004 Measure I Sales Tax 2,057,010 2,000,000 2,000,000 2,100,000 2,100,000 210400 4808 Investment Income 99,074 200,000 200,000 210,000 210,000 TOTAL MEASURE "I" 2010 2,156,083 2,200,000 2,200,000 2,310,000 2,310,000 Redlands Regular Meeting of 06-17-25
725 of 785
REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
PARIS STREET RECONSTRUCTION (211)
211910 4415 Cost Recovery/Reimbursed Exp 24,448 - 815,066 - - 211400 4808 Investment Income 206,462 150,000 150,000 150,000 150,000 TOTAL PARIS STREET RECONSTRUCTION 230,910 150,000 965,066 150,000 150,000 AIR QUALITY IMPROVEMENT (221)
221400 4411 AB2766 Subvention AQMD 72,597 92,000 92,000 92,000 92,000 221400 4808 Investment Income 21,773 - 11,320 - - TOTAL AIR QUALITY IMPROVEMENT 94,370 92,000 103,320 92,000 92,000 TRAFFIC SAFETY (223)
223200 4608 Traffic Fines 51,513 25,000 25,000 25,000 25,000 223200 4609 Red Light Traffic Fines 5,274 2,000 2,000 2,000 2,000 223200 4610 Parking Fines 102,185 100,000 100,000 100,000 100,000 TOTAL TRAFFIC SAFETY 158,972 127,000 127,000 127,000 127,000 OPEN SPACE (227)
227501 4720 Open Spc Acq Fee 203,170 80,000 80,000 80,000 80,000 227501 4808 Investment Income 107,216 - 93,608 - - TOTAL OPEN SPACE 310,386 80,000 173,608 80,000 80,000 DOWNTOWN BUSINESS AREA (236)
236300 4545 Program Income 5,040 25,000 25,000 30,000 30,000 236300 4808 Investment Income (3,461) - (2,246) - - 236300 4814 Miscellaneous Receipts 30,631 - - - - TOTAL DOWNTOWN BUSINESS AREA 32,211 25,000 22,754 30,000 30,000 PARKING AUTHORITY (237)
237502 4813 Rental Income 7,038 8,000 8,000 8,000 8,000 237502 4831 Lease Remeasurement Gain(Loss) (2,030) - - - - 237502 4830 Interest on Leases 943 - - - - TOTAL PARKING AUTHORITY 5,951 8,000 8,000 8,000 8,000 PUBLIC ART FUND (238)
238100 4808 Investment Income 456 - 358 - - TOTAL PUBLIC ART FUND 456 - 358 - - TRANSPORTATION DEVELOPMENT ACT (241)
241400 4401 State Grants 671,581 - 1,145,296 - - TOTAL TRANSPORTATION DEVELOPMENT ACT 671,581 - 1,145,296 - - ASSET FORFEITURE (246)
246200 4611 Drug Confiscation - State 2,915 5,000 5,000 5,000 5,000 246200 4612 Drug Confiscation - Federal 302,522 181,438 181,438 181,938 181,938 246200 4613 Drug Confiscation-Fed Treas 25,918 30,000 30,000 30,000 30,000 246200 4614 15% Drug/Gang Prevention-CA 514 855 855 855 855 246200 4808 Investment Income 42,470 10,000 33,469 10,000 10,000 246200 4812 Sale of Surplus Property 24,480 - - - - TOTAL ASSET FORFEITURE 398,820 227,293 250,762 227,793 227,793 SUPPLEMENTAL LAW ENFORCEMENT (249)
249200 4401 State Grants 34,958 260,558 260,558 260,558 260,558 249200 4808 Investment Income 25,443 1,500 24,153 1,500 1,500 249200 4812 Sale of Surplus Property 82 - - - - TOTAL SUPPLEMENTAL LAW ENFORCEMENT 60,482 262,058 284,711 262,058 262,058 Redlands Regular Meeting of 06-17-25
726 of 785
REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
PARK & OPEN SPACE DEV (250)
250300 4719 Park & Open Space Facilities 641,425 500,000 500,000 500,000 500,000 250400 4808 Investment Income 90,808 - 96,783 - - TOTAL PARK & OPEN SPACE DEV 732,233 500,000 596,783 500,000 500,000 PUBLIC FACILITIES DEV (251)
251300 4712 Police Facilities 8,185 35,000 35,000 35,000 35,000 251300 4713 Fire Facilities 156,782 125,000 125,000 125,000 125,000 251300 4714 Library Facilities 56,431 50,000 50,000 50,000 50,000 251300 4715 General Government Facilities 186,527 150,000 150,000 150,000 150,000 251400 4716 Community Center Facilities 1,151 - - - - TOTAL PUBLIC FACILITIES DEV 409,077 360,000 360,000 360,000 360,000 ARTERIAL STREET CONSTRUCTION (252)
252400 4415 Cost Recovery/Reimbursed Exp - 2,150,000 2,150,000 - - 252400 4722 Regional Arterial Fee 228,892 150,000 150,000 150,000 150,000 252400 4723 Railroad Crossings Fee 3,790 10,000 10,000 10,000 10,000 252400 4724 Local Arterial Fee 85,279 60,000 60,000 60,000 60,000 252400 4808 Investment Income 226,237 - 182,631 - - TOTAL ARTERIAL STREET CONSTRUCTION 544,198 2,370,000 2,552,631 220,000 220,000 TRAFFIC SIGNALS (253)
253302 4721 Transportation Facilities 19,474 13,000 13,000 13,000 13,000 253400 4808 Investment Income 71,810 - 40,698 - - TOTAL TRAFFIC SIGNALS 91,283 13,000 53,698 13,000 13,000 FREEWAY INTERCHANGES (254)
254400 4415 Cost Recovery/Reimbursed Exp 449,374 - - - - 254304 4721 Transportation Facilities 188,628 110,000 110,000 110,000 110,000 254400 4808 Investment Income 96,238 - 81,028 - - TOTAL FREEWAY INTERCHANGES 734,240 110,000 191,028 110,000 110,000 INCLUSIONARY HOUSING FUND (255)
255900 4808 Investment Income - - - - 4832 In-Lieu Incl. Housing Fee 1,800,000 1,800,000 1,500,000 1,500,000 TOTAL INCLUSIONARY HOUSING FUND 1,800,000 1,800,000 1,500,000 1,500,000 STREET LIGHTING DISTRICT #1 (260)
260300 4727 Assessment District 25,073 24,820 24,820 25,564 25,564 TOTAL STREET LIGHTING DISTRICT #1 25,073 24,820 24,820 25,564 25,564 COMMUNITY FACILITY DISTRICT 2004-1 (261)
261300 4415 Cost Recovery/Reimbursed Exp 6,013 - - - - 261300 4727 Assessment District 692,256 700,000 700,000 703,156 703,156 261300 4808 Investment Income 9,026 - 8,367 - - 261300 4814 Miscellaneous Receipts - - - - - TOTAL COMMUNITY FACILITY DISTRICT 707,295 700,000 708,367 703,156 703,156 LANDSCAPE MAINTENANCE DISTRICT (263)
263300 4727 Assessment District 28,457 29,000 29,000 29,000 29,000 TOTAL LANDSCAPE MAINTENANCE DISTRICT 28,457 29,000 29,000 29,000 29,000 GENERAL DEBT SERVICE (305)
305501 4110 Supplemental - Voter Approved 20,753 30,000 30,000 30,000 30,000 305501 4107 General De Sup PY Tax 8,287 - - - - 305501 4808 Investment Income 14,382 500 12,306 500 500 TOTAL GENERAL DEBT SERVICE 43,421 30,500 42,306 30,500 30,500 Redlands Regular Meeting of 06-17-25
727 of 785
REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
STORM DRAIN CONSTRUCTION (405)
405300 4718 Storm Drain Fees 139,468 75,000 75,000 75,000 75,000 405300 4808 Investment Income 700 - 100,576 - - 405400 4808 Investment Income 123,067 - - - - TOTAL STORM DRAIN CONSTRUCTION 263,236 75,000 175,576 75,000 75,000 SAFETY/CITY HALL REPLACEMENT (406)
406501 4808 Investment Income 120,778 - 74,546 - - TOTAL SAFETY/CITY HALL REPLACEMENT 120,778 - 74,546 - - WATER (501)
501900 4415 Cost Recovery/Reimbursed Exp 37,888 15,000 15,000 15,000 15,000 501900 4503 Plan Check 11,455 - - - - 501900 4556 Water Usage 23,501,291 33,000,000 33,000,000 34,000,000 34,000,000 501900 4557 Fire Flow Testing 2,339 1,500 1,500 1,500 1,500 501900 4558 B Contract Water Usage 1,004 65,000 65,000 60,000 60,000 501900 4560 Water Meter Install 33,565 30,000 30,000 30,000 30,000 501900 4561 Water Turn-On (46) - - - - 501900 4564 Irrigation Water Usage 2,577,090 3,000,000 3,000,000 3,100,000 3,100,000 501900 4566 Fire Hydrant Water Usage 106,363 100,000 100,000 100,000 100,000 501900 4568 Fire Protection Water Usage 559,939 450,000 450,000 450,000 450,000 501900 4704 Frontage Charge 216,859 20,000 20,000 20,000 20,000 501900 4808 Investment Income 3,019,241 3,000,000 3,000,000 3,000,000 3,000,000 501900 4812 Sale of Surplus Property 45,783 - - - - 501900 4813 Rental Income 113,471 100,000 100,000 100,000 100,000 501900 4814 Miscellaneous Receipts 637,924 250,000 250,000 250,000 250,000 501900 4817 Misc. Taxable Sales 1,155 - - - - 501900 4825 Capital Contribution 72,120 - - - - 501900 4828 Sale of
Water Shares 364,400 - - - - 501900 4830 Interest on Leases 32,378 - - - - TOTAL WATER 31,334,218 40,031,500 40,031,500 41,126,500 41,126,500 WATER PROJECTS (501910)
501910 4407 Federal Grants 30,595 - - - - TOTAL WATER PROJECTS 30,595 - - - - WATER DEBT SERVICE (501930)
501930 4808 Investment Income 11,114 - 4,963 - - TOTAL WATER DEBT SERVICE 11,114 - 4,963 - - SOURCE ACQUISITION (508)
508900 4562 Water Source Acq Residential 48,308 70,000 70,000 70,000 70,000 508900 4563 Water Source Acq Non-Res 375,419 10,000 10,000 10,000 10,000 508900 4808 Investment Income 71,091 - 71,966 - - TOTAL SOURCE ACQUISITION 494,818 80,000 151,966 80,000 80,000 WATER CAPITAL IMPROVEMENT (509)
509920 4575 Cap Improv Chrg Non-Res 694,850 400,000 400,000 400,000 400,000 509920 4576 Cap Improv Chrg Residential 823,832 250,000 250,000 250,000 250,000 TOTAL WATER CAPITAL IMPROVEMENT 1,518,682 650,000 650,000 650,000 650,000 Redlands Regular Meeting of 06-17-25
728 of 785
REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
SOLID WASTE (511)
511900 4415 Cost Recovery/Reimbursed Exp 527 - - - - 511900 4551 SW Service - Residential 9,833,748 9,000,000 9,908,168 9,000,000 10,779,903 511900 4552 SW Service - Non-Residential 8,355,232 8,600,000 8,640,844 8,600,000 9,418,520 511900 4554 Special Hauls & Rolls-Offs 2,549,071 2,700,000 3,110,704 2,700,000 3,390,667 511900 4555 Recycled Material 26,862 10,000 10,000 10,000 10,000 511900 4808 Investment Income 645,116 - 262,485 - - 511900 4810 Returned Check Fee 43 - - - - 511900 4817 Misc. Taxable Sales 6 - - - - TOTAL SOLID WASTE 21,443,653 20,310,000 21,932,201 20,310,000 23,599,090 SOLID WASTE PROJECT (511910)
511910 4401 State Grants 33,972 - 118,724 - - TOTAL SOLID WASTE PROJECT 33,972 - 118,724 - - SOLID WASTE DEBT SERVICE (511930)
511930 4808 Investment Income 19 - - - - TOTAL SOLID WASTE DEBT SVC 19 - - - - CALIF ST LANDFILL CLOSURE (517)
517981 4808 Investment Income 366,838 - 333,215 - - TOTAL CALIF ST LANDFILL CLOSURE 366,838 - 333,215 - - SOLID WASTE CAP IMPROVEMENT (519)
519920 4575 Cap Improv Chrg Non-Res 195,899 100,000 100,000 100,000 100,000 519920 4576 Cap Improv Chrg Residential 1,300 - - - - 519920 4808 Investment Income 225,627 - 174,846 - - TOTAL SOLID WASTE CAP IMPROVEMENT 422,826 100,000 274,846 100,000 100,000 WASTEWATER SERVICE (521)
521900 4415 Cost Recovery/Reimbursed Exp 200 1,500 1,500 1,500 1,500 521900 4546 Wastewater Residential 9,373,528 9,500,000 9,500,000 10,000,000 10,000,000 521900 4547 Wastewater Non-Residential 3,057,567 3,200,000 3,200,000 3,300,000 3,300,000 521900 4548 Recycled Water Usage 378,170 350,000 350,000 375,000 375,000 521900 4550 Septage Charge 118,480 50,000 50,000 50,000 50,000 521900 4704 Frontage Charge 216,441 30,000 30,000 30,000 30,000 521900 4808 Investment Income 942,658 1,000,000 1,000,000 1,000,000 1,000,000 521900 4810 Returned Check Fee (86) - - - - 521900 4812 Sale of Surplus Property 32,173 - - - - 521900 4814 Miscellaneous Receipts (8,912) - - - - 521900 4825 Capital Contribution 6,920 - - - - TOTAL WASTEWATER SERVICE 14,117,139 14,131,500 14,131,500 14,756,500 14,756,500 WASTEWATER PROJECTS (521910)
521910 4824 Bond/Loan Proceeds - 45,000,000 45,000,000 - - TOTAL WASTEWATER PROJECTS - 45,000,000 45,000,000 - - WASTEWATER CAPITAL IMPROVEMENT (529)
529920 4575 Cap Improv Chrg Non-Res 776,232 600,000 600,000 600,000 600,000 529920 4576 Cap Improv Chrg Residential 733,358 200,000 200,000 200,000 200,000 529920 4808 Investment Income 82,107 - 123,606 - - TOTAL WASTEWATER CAPITAL IMPROVEMENT 1,591,696 800,000 923,606 800,000 800,000 Redlands Regular Meeting of 06-17-25
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REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
NON-POTABLE WATER (531)
531900 4572 Non-Potable Water Usage 343,498 325,000 325,000 325,000 325,000 531900 4573 Non-Potable Water Service Charge 192,780 250,000 250,000 250,000 250,000 531900 4704 Frontage Charge 17,549 3,000 3,000 3,000 3,000 531900 4808 Investment Income 142,645 125,000 125,000 125,000 125,000 TOTAL NON-POTABLE WATER 696,472 703,000 703,000 703,000 703,000 NON-POTABLE PROJECTS (531910)
531910 4401 State Grants - - 298,693 - - TOTAL NON POT CAP IMPROVEME - - 298,693 - - NON-POTABLE CAPITAL IMPROVEMENT FUND (532)
532920 4575 Cap Improv Chrg Non-Res 139,006 125,000 125,000 125,000 125,000 532920 4808 Investment Income 62,945 - 45,467 - - TOTAL NON POT CAP IMPROVEMENT FUND 201,951 125,000 170,467 125,000 125,000 GROVES (538)
538900 4808 Investment Income 16,434 - 2,073 - - 538900 4814 Miscellaneous Receipts 243,393 - - - - TOTAL GROVES 259,827 - 2,073 - - GROVES PROJECTS (538910)
538910 4818 Grove Receipts 845,420 924,500 924,500 952,235 952,235 TOTAL GROVES PROJECTS 845,420 924,500 924,500 952,235 952,235 CEMETERY (562)
562900 4415 Cost Recovery/Reimbursed Exp - - - - 562900 4540 Cemetery Interment 176,652 164,836 164,836 173,078 173,078 562900 4541 Cemetery Lots 622,730 675,000 675,000 708,750 708,750 562900 4542 Cemetery Crypts 103,010 107,479 107,479 112,852 112,852 562900 4543 Cemetery Perpetual Care 45,030 63,559 63,559 66,736 66,736 562900 4808 Investment Income 183,353 - 116,521 - - 562900 4809 Finance Charges 11,198 8,255 8,255 8,667 8,667 562900 4810 Returned Check Fee 43 90 90 94 94 562900 4812 Sale of Surplus Property 5,850 - - - - 562900 4813 Rental Income 22,537 28,627 28,627 30,059 30,059 562900 4814 Miscellaneous Receipts 123,043 142,621 142,621 149,752 149,752 562900 4817 Misc. Taxable Sales 123,218 125,643 125,643 131,925 131,925 562900 4819 Donations 3,506 7,322 7,322 7,688 7,688 562900 4830 Interest on Leases 195 - - - - TOTAL CEMETERY 1,420,366 1,323,430 1,439,951 1,389,602 1,389,602 AVIATION OPERATING (564)
564900 4102 Current Unsecured Taxes 104,411 103,781 103,781 106,894 106,894 564900 4415 Cost Recovery/Reimbursed Exp 4,550 - - - - 564900 4707 Tie-Down Fees 10,937 8,058 8,058 8,300 8,300 564900 4708 Gate Access Fee 4,561 4,988 4,988 5,138 5,138 564900 4709 Fuel Flowage Fees 1,838 10,000 10,000 10,300 10,300 564900 4710 Ground Leases 134,839 147,016 147,016 160,000 160,000 564900 4808 Investment Income 16,877 - 11,228 - - 564900 4809 Finance Charges (78) - - - - 564900 4813 Rental Income 189,236 250,000 250,000 270,000 270,000 564900 4819 Donations 200 - - - - 564900 4830 Interest on Leases 11,408 - - - - TOTAL AVIATION OPERATING 478,805 523,842 535,071 560,632 560,632 Redlands Regular Meeting of 06-17-25
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REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
AVIATION PROJECTS/GRANTS (564910)
564910 4401 State Grants - - 53,372 - - 564910 4407 Federal Grants 49,550 - 832,052 - - TOTAL AVIATION PROJECTS/GRANTS 49,550 - 885,424 - - LIABILITY SELF-INSURANCE (602)
602900 4808 Investment Income (225,342)
602900 4415 Cost Recovery/Reimbursed Exp 743,532
602900 4814 Miscellaneous Receipts 3,747
TOTAL LIABILITY SELF-INSURANCE 521,936
LIABILITY SELF-INSURANCE (602)
602140 4808 Investment Income - (183,639) - - 602140 4814 Miscellaneous Receipts 1,000 1,000 1,500 1,500 TOTAL LIABILITY SELF-INSURANCE 1,000 (182,639) 1,500 1,500 INFORMATION TECHNOLOGY (604)
604900 4705 Int Serv Rcpts: General Fund 4,347,512 2,753,037 2,753,037 2,425,294 2,425,294 604900 4706 Int Serv Rcpts: Non-Gen Fund 2,626,111 1,746,963 1,746,963 1,574,706 1,574,706 604900 4808 Investment Income 253,459 - 241,543 - 250,000 604900 4812 Sale of Surplus Property 1,151 - - - - TOTAL INFORMATION TECHNOLOGY 7,228,233 4,500,000 4,741,543 4,000,000 4,250,000 WORKERS COMP SELF-INSURANCE (606)
606951 4415 Cost Recovery/Reimbursed Exp 52,985
606951 4586 Worker's Comp Receipts 3,272,153
606951 4808 Investment Income 200,165
TOTAL WORKERS COMP SELF-INSURANCE 3,525,303
WORKERS COMP SELF-INSURANCE (606)
606141 4586 Worker's Comp Receipts 3,341,584 3,341,584 3,457,011 3,457,011 606141 4808 Investment Income - 156,907 - - TOTAL WORKERS COMP SELF-INSURANCE 3,341,584 3,498,491 3,457,011 3,457,011 EQUIPMENT MAINTENANCE (607)
607900 4415 Cost Recovery/Reimbursed Exp - 234,649 234,649 246,382 246,382 607900 4705 Int Serv Rcpts: General Fund 2,196,935 4,136,643 4,136,643 4,279,043 4,279,043 607900 4706 Int Serv Rcpts: Non-Gen Fund 5,699,778 5,785,404 5,785,404 6,057,547 6,057,547 607900 4803 L/CNG Outside Fuel Sales 492,934 1,107,547 1,107,547 1,162,924 1,162,924 607900 4808 Investment Income 263,902 - 203,047 - - 607900 4812 Sale of Surplus Property 39,046 3,000 3,000 3,000 3,000 607900 4814 Miscellaneous Receipts 6,976 - - - - TOTAL EQUIP MAINTENANCE 8,699,572 11,267,243 11,470,290 11,748,896 11,748,896 UTILITY BILLING (608)
608900 4415 Cost Recovery/Reimbursed Exp 843 300 300 300 300 608900 4561 Water Turn-On 73,487 65,000 65,000 65,000 65,000 608900 4574 Utility Billing Service 2,150,000 1,400,000 1,400,000 1,400,000 1,400,000 608900 4808 Investment Income 81,261 - 84,973 - - 608900 4809 Finance Charges 572,714 475,000 475,000 475,000 475,000 608900 4810 Returned Check Fee 15,680 15,000 15,000 15,000 15,000 608900 4814 Miscellaneous Receipts 32,025 25,000 25,000 25,000 25,000 608900 4820 Bad Debt Recoveries 3,072 2,000 2,000 2,000 2,000 TOTAL UTILITY BILLING 2,929,081 1,982,300 2,067,273 1,982,300 1,982,300 PAYROLL CLEARING ADMIN (609)
609900 4823 Pension Bond Allocation 372,251 407,455 407,455 422,455 422,455 TOTAL PAYROLL CLEARING ADMIN 372,251 407,455 407,455 422,455 422,455 Redlands Regular Meeting of 06-17-25
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REVENUES
2023-24 2024-25 2024-25 2025-26 2025-26
ACTUAL ADOPTED MID-BIENNIUM ADOPTED MID-BIENNIUM
ORGKEY OBJECT (AUDITED) BUDGET UPDATE BUDGET UPDATE
SIMONDS ENDOWMENT (705)
705900 4808 Investment Income 1,817 - 1,423 - - TOTAL SIMONDS ENDOWMENT 1,817 - 1,423 - - PAULINE STANCLIFF MEMORIAL TRUST (706)
706900 4808 Investment Income 1,075 - 841 - - TOTAL PAULINE STANCLIFF MEMORIAL TRUST 1,075 - 841 - - COMMUNITY FACILITY DISTRICT TRUST (810)
810962 4415 Cost Recovery/Reimbursed Exp 804,451 822,621 822,621 842,924 842,924 810961 4415 Cost Recovery/Reimbursed Exp 764,370 765,091 765,091 760,447 760,447 810962 4808 Investment Income 68 - 38 - - 810961 4808 Investment Income 59 - 33 - - TOTAL COMMUNITY FACILITY DISTRICT TRUST 1,568,948 1,587,712 1,587,783 1,603,371 1,603,371 OBLIGATION PAYMENT (820166)
820166 4101 Current Secured Taxes - - - - - 820166 4808 Investment Income (16,576) - - - - TOTAL OBLIGATION PAYMENT (16,576) - - - - TOTAL NON-GENERAL FUNDS 127,230,321 162,077,091 188,647,779 116,928,467 120,467,557 Redlands Regular Meeting of 06-17-25
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FY2024 FY2025 FY2025 FY2026 FY2026
ACTUAL ADOPTED MID-BIENNIUM INCREASE/ ADOPTED MID-BIENNIUM INCREASE/ Fund (AUDITED) BUDGET UPDATE DECREASE AS % BUDGET UPDATE DECREASE AS % General Fund (101)
Salaries and Benefits 63,754,367 75,125,805 75,125,806 - 0.0% 79,173,279 79,173,279 - 0.0% Contract Services 7,111,393 8,102,559 10,823,265 2,720,707 33.6% 8,242,401 8,785,448 543,047 6.6% Other Services 18,466,465 20,810,003 23,274,622 2,464,619 11.8% 21,213,630 21,943,884 730,254 3.4% Supplies 5,082,683 4,867,403 4,571,337 (296,066) -6.1% 4,760,508 3,890,344 (870,164) -18.3% Capital Outlay 14,712,046 6,622,844 13,881,190 7,258,346 109.6% 3,710,720 3,726,273 15,553 0.4% Debt Service 167,606 370,462 370,462 - 0.0% 346,851 346,851 - 0.0% Transfers 18,484,123 11,642,556 22,166,495 10,523,940 90.4% 12,197,496 12,197,496 - 0.0% Total Expenditures 127,778,683 127,541,631 150,213,177 22,671,545 17.8% 129,644,885 130,063,575 418,690 0.3% City of Redlands
General Fund
Expenditures by Object
PROPOSED FY2025 MID-BIENNIUM UPDATE PROPOSED FY2026 MID-BIENNIUM UPDATE Redlands Regular Meeting of 06-17-25
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FY2024 FY2025 FY2025 FY2026 FY2026
General Fund ACTUAL ADOPTED MID-BIENNIUM INCREASE/ ADOPTED MID-BIENNIUM INCREASE/ Department (AUDITED) BUDGET UPDATE DECREASE AS % BUDGET UPDATE DECREASE AS % City Council
Salaries and Benefits 326,649 361,001 361,001 - 0.0% 361,421 361,421 - 0.0% Other Services 132,698 196,255 196,255 - 0.0% 373,782 373,782 - 0.0% Supplies 3,082 1,871 1,871 - 0.0% 1,908 1,908 - 0.0% Total 462,429 559,127 559,127 - 0.0% 737,111 737,111 - 0.0% City Manager
Salaries and Benefits 2,308,797 1,434,348 1,611,147 176,799 12.3% 1,452,538 1,638,173 185,635 12.8% Contract Services 166,042 56,030 733,758 677,728 1209.6% 57,194 730,842 673,648 1177.8% Other Services 4,463,900 124,697 330,159 205,462 164.8% 117,609 323,072 205,463 174.7% Supplies 48,034 24,186 129,522 105,336 435.5% 23,600 128,936 105,336 446.3% Capital Outlay - - 15,553 15,553 100.0% - 15,553 15,553 100.0% Total 6,986,773 1,639,261 2,820,140 1,180,879 72.0% 1,650,941 2,836,576 1,185,635 71.8% Human Resources
Salaries and Benefits 758,163 758,163 - 0.0% 792,260 792,260 - 0.0% Contract Services 28,000 605,195 577,195 2061.4% 33,000 33,000 - 0.0% Other Services 5,061,686 5,061,686 - 0.0% 5,465,710 5,465,710 - 0.0% Supplies 33,420 33,487 67 0.2% 33,770 33,770 - 0.0% Total 5,881,269 6,458,531 577,262 9.8% 6,324,740 6,324,740 - 0.0% City Clerk
Salaries and Benefits 214,954 323,360 323,360 - 0.0% 301,547 301,547 - 0.0% Contract Services 10,451 13,223 14,872 1,649 12.5% 13,335 13,335 - 0.0% Other Services 43,369 345,190 345,190 - 0.0% 193,447 193,447 - 0.0% Supplies 980 1,687 1,687 - 0.0% 1,721 1,721 - 0.0% Total 269,755 683,460 685,109 1,649 0.2% 510,050 510,050 - 0.0% City Attorney
Salaries and Benefits 563,300 618,515 618,515 - 0.0% 625,625 625,625 - 0.0% Other Services 316,791 195,847 195,847 - 0.0% 197,646 197,646 - 0.0% Supplies 1,851 2,035 2,035 - 0.0% 2,076 2,076 - 0.0% Total 881,943 816,397 816,397 - 0.0% 825,347 825,347 - 0.0% Development Services
Salaries and Benefits 3,407,013 4,071,572 4,071,572 - 0.0% 4,209,009 4,209,009 - 0.0% Contract Services 312,935 649,877
1,345,974 696,097 107.1% 622,365 622,365 - 0.0% Other Services 1,094,478 1,164,613 1,520,686 356,073 30.6% 1,140,326 1,140,326 - 0.0% Supplies 33,464 47,712 48,578 866 1.8% 46,811 46,811 - 0.0% Capital Outlay 59,932 21,304 21,304 - 0.0% 42,257 42,257 - 0.0% Debt Service 1,887 - - - 0.0% - - - 0.0% Total 4,909,710 5,955,078 7,008,114 1,053,036 17.7% 6,060,768 6,060,768 - 0.0% Management Services
Salaries and Benefits 1,811,795 2,373,620 2,373,620 - 0.0% 2,466,562 2,466,562 - 0.0% Contract Services 478,432 605,534 683,418 77,884 12.9% 653,938 653,938 - 0.0% Other Services 325,717 379,961 414,037 34,076 9.0% 373,242 373,242 - 0.0% Supplies 50,954 68,100 75,446 7,346 10.8% 71,650 71,650 - 0.0% Capital Outlay 285,528 - 150,000 150,000 100.0% - - - 0.0% Transfers 18,448,742 11,642,556 22,166,495 10,523,939 90.4% 12,197,496 12,197,496 - 0.0% Total 21,401,168 15,069,771 25,863,016 10,793,245 71.6% 15,762,887 15,762,887 - 0.0% FCS
Salaries and Benefits 6,721,476 9,209,305 9,032,506 (176,799) -1.9% 9,500,076 9,314,441 (185,635) -2.0% Contract Services 4,782,171 5,248,742 6,187,491 938,749 17.9% 5,334,510 5,334,510 - 0.0% Other Services 6,029,080 7,233,209 7,656,013 422,804 5.8% 7,362,908 7,182,708 (180,200) -2.4% Supplies 2,460,014 3,006,773 2,447,502 (559,271) -18.6% 3,073,159 2,047,659 (1,025,500) -33.4% Capital Outlay 4,393,662 3,874,002 6,044,328 2,170,326 56.0% 951,367 951,367 - 0.0% Debt Service 219,506 55,611 55,611 - 0.0% 32,000 32,000 - 0.0% Transfers 34,976 - - - 0.0% - - - 0.0% Total 24,640,886 28,627,642 31,423,451 2,795,809 9.8% 26,254,020 24,862,685 (1,391,335) -5.3% Engineering
Salaries and Benefits 424,400 713,362 713,362 - 0.0% 737,926 737,926 - 0.0% Contract Services 127,959 275,000 25,000 (250,000) -90.9% 200,000 200,000 - 0.0% Other Services 259,043 136,847 821,188 684,341 500.1% 129,207 129,207 - 0.0% Supplies 388,308 13,500 18,241 4,741 35.1% 29,100 29,100 - 0.0% Capital Outlay
3,587,047 588,998 956,932 367,934 62.5% 588,998 588,998 - 0.0% Debt Service 24,502 - - - 0.0% - - - 0.0% Total 4,811,259 1,727,707 2,534,723 807,016 46.7% 1,685,231 1,685,231 - 0.0% City of Redlands
General Fund
Expenditures by Object and Department
PROPOSED FY2025 MID-BIENNIUM UPDATE PROPOSED FY2026 MID-BIENNIUM UPDATE Redlands Regular Meeting of 06-17-25
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FY2024 FY2025 FY2025 FY2026 FY2026
General Fund ACTUAL ADOPTED MID-BIENNIUM INCREASE/ ADOPTED MID-BIENNIUM INCREASE/ Department (AUDITED) BUDGET UPDATE DECREASE AS % BUDGET UPDATE DECREASE AS % City of Redlands
General Fund
Expenditures by Object and Department
PROPOSED FY2025 MID-BIENNIUM UPDATE PROPOSED FY2026 MID-BIENNIUM UPDATE Library
Salaries and Benefits 2,954,954 3,383,619 3,383,619 - 0.0% 3,463,639 3,463,639 - 0.0% Contract Services 4,570 100 100,100 100,000 100000% 102 104,502 104,400 102353% Other Services 405,243 26,891 230,483 203,592 757.1% 26,773 496,763 469,990 1755.5% Supplies 215,786 185,610 215,052 29,442 15.9% 23,062 73,062 50,000 216.8% Capital Outlay - 13,800 13,800 - 0.0% 13,800 13,800 - 0.0% Total 3,580,553 3,610,020 3,943,054 333,034 9.2% 3,527,376 4,151,766 624,390 17.7% Police
Salaries and Benefits 28,923,157 34,183,407 34,183,407 - 0.0% 36,525,681 36,525,681 - 0.0% Contract Services 420,188 562,352 613,695 51,343 9.1% 582,206 582,206 - 0.0% Other Services 3,796,513 3,547,141 3,706,654 159,513 4.5% 3,469,428 3,469,428 - 0.0% Supplies 1,336,922 841,558 794,553 (47,005) -5.6% 854,101 854,101 - 0.0% Capital Outlay 1,764,595 1,428,094 2,832,842 1,404,748 98.4% 917,652 917,652 - 0.0% Debt Service 340,102 - - - 0.0% - - - 0.0% Total 36,581,476 40,562,552 42,131,151 1,568,599 3.9% 42,349,068 42,349,068 - 0.0% Fire
Salaries and Benefits 16,097,871 17,695,534 17,695,534 - 0.0% 18,736,995 18,736,995 - 0.0% Contract Services 363,431 503,700 513,762 10,062 2.0% 510,750 510,750 - 0.0% Other Services 2,044,845 2,557,666 2,796,424 238,758 9.3% 2,598,553 2,598,553 - 0.0% Supplies 543,288 640,950 803,362 162,412 25.3% 599,550 599,550 - 0.0% Capital Outlay 4,621,282 696,646 3,846,431 3,149,784 452.1% 1,196,647 1,196,647 - 0.0% Debt Service (417,985) 314,851 314,851 - 0.0% 314,851 314,851 - 0.0% Total 23,252,732 22,409,347 25,970,364 3,561,016 15.9% 23,957,345 23,957,345 - 0.0% Total Expenditures 127,778,683 127,541,631 150,213,177 22,671,545 17.8% 129,644,885 130,063,575 418,690 0.3% Redlands Regular Meeting of 06-17-25
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FY2024 FY2025 FY2025 FY2026 FY2026
ACTUAL ADOPTED MID-BIENNIUM INCREASE/ ADOPTED MID-BIENNIUM INCREASE/ Department - Division (AUDITED) BUDGET UPDATE DECREASE AS % BUDGET UPDATE DECREASE AS % City Managers Office
Homeless Division
Salaries and Benefits 176,799 185,635
Contract Services 673,647 673,648
Other Services 205,463 205,463
Supplies 105,336 105,336
Capital Outlay 15,553 15,553
Total - - 1,176,799 - - 1,185,635 - Library
Musuem of Redlands
Salaries and Benefits 211,581
Contract Services 104,400
Other Services 469,990
Supplies 50,000
Total - - - - - 835,971 - City of Redlands
General Fund
New Divisions Added
PROPOSED FY2025 MID-BIENNIUM UPDATE PROPOSED FY2026 MID-BIENNIUM UPDATE Redlands Regular Meeting of 06-17-25
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City Homeless Solutions
Mission Statement:
The City Homeless Solutions Office is dedicated to providing housing and outreach for all unhoused persons in the City in the most efficient, effective, and economical manner practical to help attain the City Council’s goals and the City Departments’ program objectives.
Departmental Goals:
Proactively provide high quality, ethical, and timely services to unhoused persons in the City of Redlands such as: shelter, transitional housing, permanent housing, outreach, connection to substance abuse mental health and other services.
Provide accurate reports/information about Redlands homeless data to City Council, City Manager, City Departments, and appointed boards and commissions, to assist the City Council and City Departments achieve their goals and objectives. Resolve all person’s unhoused issues efficiently and cost-effectively, while protecting the City’s legal interests.
Sustainability Efforts:
Inclusion of sustainable measures in public project contracts and procurement documents. Continued progress toward “paperless” processes and operations where possible, practical, and effective.
Purchase and use of recycled paper for copying and printing, and other available recycled products.
The ongoing effort to scan and store files electronically.
Program Description:
The City Homeless Solutions Office provides support and administrative oversight of the development and implementation of homeless services, coordinates with outside agencies, and ensures that programs and resources across all departments are aligned with the City's goals to address homelessness.
Program Objectives:
Plan, organize, coordinate, and evaluate the activities of the City to address and end homelessness;
Develop and implement new strategies in coordination with other agencies; Prepare and negotiate contracts for supportive services and housing solutions for homeless; Collaborate with other local businesses, non-profits, and community groups in the coordination and delivery of services to the homeless;
Coordinate City policies and activities with local, regional, state, and federal homeless programs;
Prepare and administer grant applications;
Participate in public outreach and education;
Prepare and monitor annual budget for homeless programs; Manage the City's annual point in time count;
Work with Code Enforcement to monitor and address blight within the City; Prepare and present oral and written reports to various departments, commissions, City Council, and other community groups on homeless issues
Redlands Regular Meeting of 06-17-25
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AK Smiley Public Library – Special Collections Division
Mission Statement:
As a research center and museum exhibition program, the Special Collections Division seeks to deepen the understanding of the history of Redlands, San Bernardino County, and Southern California, as well as President Abraham Lincoln and the American Civil War, through education, interaction, exhibition, and research.
Programs:
The Special Collections Division includes three major programs:
The Heritage Room research center
The Lincoln Memorial Shrine
Museum of Redlands
Current Projects:
Volunteer Docent Program - To develop a diverse, welcoming, and well-trained cohort of volunteers to engage with visitors and enhance the visitor experience, formalizing the existing program and integrating Museum of Redlands into a unified Special Collections Docent Program
Exhibitions and Programs – Develop and present relevant exhibits that are engaging, offer new perspectives, and help achieve deeper understanding to inspire vibrant communities.
Build the capacity to design, develop, staff, and fund appropriate educational programming in order to be the prime resource to the community for information on the history of the greater Redlands area and Southern California, Abraham Lincoln, the American Civil War, and enslavement of people of African origin and their descendants. Increase visibility and raise public awareness of Special Collections’ programs The Lincoln Memorial Shrine and Museum of Redlands through marketing and communication, branding, visibility and recognition, partnering with Watchorn Lincoln Memorial Association and Redlands Historical Museum Association Ensuring the careful, sound, and responsible management of the collections through appropriate acquisitions, accessibility, and care by review the Collections Development Plan to ensure it supports collections stewardship goals and revising as needed
Redlands Regular Meeting of 06-17-25
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FY2024 FY2025 FY2025 FY2026 FY2026
ACTUAL ADOPTED MID-BIENNIUM INCREASE/ ADOPTED MID-BIENNIUM INCREASE/ Fund (AUDITED) BUDGET UPDATE DECREASE AS % BUDGET UPDATE DECREASE AS % General Government Grants (200)
Salaries and Benefits 512,636 - 3,370,402 3,370,402 100.0% - - - 0.0% Contract Services 79,839 - 533,953 533,953 100.0% - - - 0.0% Other Services 3,533,950 - 6,908,936 6,908,936 100.0% - - - 0.0% Supplies 93,962 - 369,314 369,314 100.0% - - - 0.0% Capital Outlay 683,003 - 8,124,939 8,124,939 100.0% - - - 0.0% Transfers 8,063,649 - - - 0.0% - - - 0.0%
Total 12,967,039 - 19,307,543 19,307,543 100.0% - - - 0.0% Emergency Services (205)
Salaries and Benefits 4,314,526 5,040,783 5,040,783 - 0.0% 5,300,497 5,300,497 - 0.0% Contract Services 30,890 32,000 12,000 (20,000) -62.5% 33,000 33,000 - 0.0% Other Services 865,702 1,258,611 1,258,611 - 0.0% 1,283,342 1,283,342 - 0.0% Supplies 123,605 200,500 220,500 20,000 10.0% 208,500 208,500 - 0.0% Total 5,334,724 6,531,894 6,531,894 - 0.0% 6,825,339 6,825,339 - 0.0% Household Hazardous Waste (206)
Contract Ser
vices 138,221 143,059 143,059 - 0.0% 148,424 148,424 - 0.0% Other Services 7,093 9,016 9,016 - 0.0% 9,332 9,332 - 0.0% Supplies - 500 500 - 0.0% 500 500 - 0.0%
Total 145,314 152,575 152,575 - 0.0% 158,256 158,256 - 0.0% Gas Tax Fund (207)
Transfers 3,818,017 3,868,354 3,868,354 - 0.0% 4,061,395 4,061,395 - 0.0% Total 3,818,017 3,868,354 3,868,354 - 0.0% 4,061,395 4,061,395 - 0.0% Local Transportation (209)
Total - - - - 0.0% - - - 0.0%
Measure I 2010 (210)
Other Services 16,527 8,197 8,197 - 0.0% 8,484 8,484 - 0.0% Transfers 3,733,391 2,191,803 2,191,803 - 0.0% 2,301,516 2,301,516 - 0.0% Total 3,749,918 2,200,000 2,200,000 - 0.0% 2,310,000 2,310,000 - 0.0% PARIS (211)
Salaries and Benefits 402,683 706,194 706,194 - 0.0% 728,027 728,027 - 0.0% Contract Services 15,474 40,000 128,570 88,570 221.4% 240,000 240,000 - 0.0% Other Services 28,993 133,439 133,439 - 0.0% 138,039 138,039 - 0.0% Supplies 1,170,568 6,500 63,234 56,734 872.8% 6,500 6,500 - 0.0% Capital O
utlay 7,357,089 4,540,000 6,012,485 1,472,485 32.4% 4,500,000 4,500,000 - 0.0% Total 8,974,806 5,426,133 7,043,921 1,617,789 29.8% 5,612,566 5,612,566 - 0.0% Air Quality Management (221)
Salaries and Benefits 799 878 878 - 0.0% 966 966 - 0.0% Contract Services - - 121,642 121,642 100.0% - - - 0.0% Capital Outlay - 146,700 196,700 50,000 34.1% 160,000 160,000 - 0.0% Total 799 147,578 319,220 171,642 116.3% 160,966 160,966 - 0.0% Traffic Safety (223)
Transfers 155,962 127,000 127,000 - 0.0% 127,000 127,000 - 0.0% Total 155,962 127,000 127,000 - 0.0% 127,000 127,000 - 0.0% Open Space (227)
Other Services 4,063 1,600 1,600 - 0.0% 1,600 1,600 - 0.0% Total 4,063 1,600 1,600 - 0.0% 1,600 1,600 - 0.0% Downtown Redlands Bus. Area (236)
Contract Services 67,454 60,182 60,982 800 1.3% 61,385 61,385 - 0.0% Other Ser
vices 62,085 49,302 49,302 - 0.0% 50,633 50,633 - 0.0% Supplies 5,978 15,810 15,810 - 0.0% 16,126 16,126 - 0.0% Total 135,516 125,294 126,094 800 0.6% 128,145 128,145 - 0.0% Parking Authority (237)
Other Services 25,462 23,496 23,496 - 0.0% 23,722 23,722 - 0.0% Total 25,462 23,496 23,496 - 0.0% 23,722 23,722 - 0.0% Expenditures by Object
PROPOSED FY2025 MID-BIENNIUM UPDATE PROPOSED FY2026 MID-BIENNIUM UPDATE City of Redlands
Other Funds
Redlands Regular Meeting of 06-17-25
739 of 785
FY2024 FY2025 FY2025 FY2026 FY2026
ACTUAL ADOPTED MID-BIENNIUM INCREASE/ ADOPTED MID-BIENNIUM INCREASE/ Fund (AUDITED) BUDGET UPDATE DECREASE AS % BUDGET UPDATE DECREASE AS % Expenditures by Object
PROPOSED FY2025 MID-BIENNIUM UPDATE PROPOSED FY2026 MID-BIENNIUM UPDATE City of Redlands
Other Funds
Public Art (238)
Total - - - - 0.0% - - - 0.0% Transportation Dev. Act Grant (241)
Contract Services - - 50,000 50,000 100.0% - - - 100.0% Other Services - - (192,300) (192,300) 100.0% - - - 100.0% Capital Outlay - - 1,278,340 1,278,340 100.0% - - - 100.0% Total - - 1,136,040 1,136,040 100.0% - - - 100.0% Asset Forfeiture (246)
Salaries and Benefits - 35,508 35,508 - 0.0% 35,508 35,508 - 0.0% Contract Services 10,715 14,000 14,000 - 0.0% 14,500 14,500 - 0.0% Other Services 19,590 26,737 26,737 - 0.0% 26,737 26,737 - 0.0% Supplies 63,907 131,048 131,048 - 0.0% 131,048 131,048 - 0.0% Capital Outlay 14,005 - - - 0.0% - - - 0.0% Total 108,217 207,293 207,293 - 0.0% 207,793 207,793 - 0.0% Supplemental Law Enforcement (249)
Salaries and Benefits 20,648 125,558 125,558 - 0.0% 125,558 125,558 - 0.0% Contract Services - 25,000 25,000 - 0.0% 25,000 25,000 - 0.0% Other S
ervices 14,309 110,000 110,000 - 0.0% 110,000 110,000 - 0.0% Total 34,958 260,558 260,558 - 0.0% 260,558 260,558 - 0.0% Parks and Open Space (250)
Other Services 16,292 13,500 13,500 - 0.0% 13,500 13,500 - 0.0% Capital Outlay - 1,120,000 1,255,660 135,660 12.1% - - - 0.0% Debt Service 102,193 102,160 102,160 - 0.0% 102,126 102,126 - 0.0% Total 118,485 1,235,660 1,371,320 135,660 11.0% 115,626 115,626 - 0.0% Public Facilities Development (251)
Contract Services - - 3,767 3,767 100.0% - - - 0.0% Other Services 8,182 7,200 7,200 - 0.0% 7,200 7,200 - 0.0% Debt Service 661 - - - 0.0% - - - 0.0% Total 8,843 7,200 10,967 3,767 52.3% 7,200 7,200 - 0.0% Arterial Street Construction (252)
Contract Services 33,196 - 87,869 87,869 100.0% - - - 0.0% Other Services 6,359 4,400 4,400 - 0.0% 4,400 4,400 - 0.0% Capital Outlay 130,908 4,300,000 4,300,000 -
0.0% 2,350,000 2,350,000 - 0.0% Total 170,463 4,304,400 4,392,269 87,869 2.0% 2,354,400 2,354,400 - 0.0% Traffic Signals (253)
Other Services 389 260 161,930 161,670 62180.8% 260 260 - 0.0% Capital Outlay 267,702 75,000 75,000 - 0.0% 500,000 500,000 - 0.0% Total 268,091 75,260 236,930 161,670 214.8% 500,260 500,260 - 0.0% Freeway Interchanges (254)
Contract Services 14,664 - 60,253 60,253 100.0% - - - 0.0% Other Services 3,773 2,200 2,200 - 0.0% 2,200 2,200 - 0.0% Capital Outlay 530,499 - 1,049,564 1,049,564 100.0% - - - 0.0% Total 548,936 2,200 1,112,017 1,109,817 50446.2% 2,200 2,200 - 0.0% Inclusionary Housing Fund (255)
Salaries and Benefits - 75,000 75,000 - 0.0% 75,000 75,000 - 0.0% Contract Services - 35,000 35,000 - 0.0% 35,000 35,000 - 0.0% Other Services - 35,000 35,000 - 0.0% 35,000 35,000 - 0.0% Total - 145,000 145,000 - 0.0% 145,000 145,000 -
0.0%
Street Light District #1 (260)
Salaries and Benefits 21,796 8,587 8,587 - 0.0% 8,772 8,772 - 0.0% Other Services 1,559 26,470 26,470 - 0.0% 27,281 27,281 - 0.0% Total 23,354 35,057 35,057 - 0.0% 36,053 36,053 - 0.0% Redlands Regular Meeting of 06-17-25
740 of 785
FY2024 FY2025 FY2025 FY2026 FY2026
ACTUAL ADOPTED MID-BIENNIUM INCREASE/ ADOPTED MID-BIENNIUM INCREASE/ Fund (AUDITED) BUDGET UPDATE DECREASE AS % BUDGET UPDATE DECREASE AS % Expenditures by Object
PROPOSED FY2025 MID-BIENNIUM UPDATE PROPOSED FY2026 MID-BIENNIUM UPDATE City of Redlands
Other Funds
CFD 2004-1 (261)
Salaries and Benefits 118,439 56,719 56,719 - 0.0% 57,948 57,948 - 0.0% Contract Services 262,719 269,484 328,408 58,924 21.9% 270,070 270,070 - 0.0% Other Services 190,474 243,494 243,494 - 0.0% 250,781 250,781 - 0.0% Supplies 27,882 45,000 45,000 - 0.0% 46,350 46,350 - 0.0% Transfers 130,760 105,000 105,000 - 0.0% 108,150 108,150 - 0.0% Total 730,274 719,697 778,621 58,924 8.2% 733,299 733,299 - 0.0% Landscape Maint. District (263)
Salaries and Benefits 8,637 8,587 8,587 - 0.0% 8,772 8,772 - 0.0% Contract Services 26,020 10,000 20,000 10,000 100.0% 10,000 10,000 - 0.0% Other Services - 31,851 31,851 - 0.0% 32,058 32,058 - 0.0% Supplies - 5,000 5,000 - 0.0% 5,000 5,000 - 0.0% Total 34,657 55,438 65,438 10,000 18.0% 55,830 55,830 - 0.0% General Debt Service (305)
Other Services 3,457 5,180 5,180 - 0.0% 5,251 5,251 - 0.0% Debt Service 392,455 407,455 407,455 - 0.0% 422,455 422,455 - 0.0% Tota
l 395,913 412,635 412,635 - 0.0% 427,706 427,706 - 0.0% Storm Drain Construction (405)
Contract Services 35,033 - - 0.0% - - - 0.0% Other Services 8,601 3,900 3,900 - 0.0% 3,900 3,900 - 0.0% Capital Outlay - 70,000 70,000 - 0.0% - - - 0.0% Total 43,634 73,900 73,900 - 0.0% 3,900 3,900 - 0.0% Safety/City Hall Rep. Fund (406)
Contract Services 120,845 - 3,321,334 3,321,334 100.0% - - - 0.0% Supplies - - 1,360,925 1,360,925 100.0% - - - 0.0% Capital Outlay 405,725 - 6,362,605 6,362,605 100.0% - - - 0.0% Total 526,570 - 11,044,864 11,044,864 100.0% - - - 0.0% Water (501)
Salaries and Benefits 7,868,779 9,335,127 9,335,127 - 0.0% 9,697,424 9,697,424 - 0.0% Contract Services 1,527,849 2,109,000 4,029,294 1,920,294 91.1% 2,199,000 2,199,000 - 0.0% Other Services 15,559,757 9,814,057 9,732,972 (81,086) -0.8% 10,075,073 10,075,073 - 0.0% Supplies 5,445,261 4,305,325 9,525,146 5,219,821 121.2% 4,369,170 4,369,170 -
0.0%
Capital Outlay 18,963 16,807,651 27,124,580 10,316,929 61.4% 15,211,151 15,211,151 - 0.0% Debt Service 193,623 1,036,835 1,036,835 - 0.0% 1,036,835 1,036,835 - 0.0% Transfers 884,047 588,011 588,011 - 0.0% 591,216 591,216 - 0.0% Total 31,498,279 43,996,006 61,371,963 17,375,957 39.5% 43,179,867 43,179,867 - 0.0% Source Acquisition (508)
Other Services - 1,600 1,600 - 0.0% 1,600 1,600 - 0.0% Total - 1,600 1,600 - 0.0% 1,600 1,600 - 0.0% Water Capital Improvement (509)
Other Services 13,000 13,000 - 0.0% 13,000 13,000 - 0.0% Transfers 1,518,682 637,000 637,000 - 0.0% 637,000 637,000 - 0.0% Total 1,518,682 650,000 650,000 - 0.0% 650,000 650,000 - 0.0% Solid Waste (511)
Salaries and Benefits 6,465,818 6,504,862 6,499,954 (4,908) -0.1% 6,694,684 6,694,684 - 0.0% Contract Services 2,425,872 2,589,432 4,172,246 1,582,814 61.1% 2,684,014 3,184,014 500,000 18.6% Other Services 12,973,100 6,782,425 6,428,429 (353,996) -5.2% 6,969,726 6,969,726 - 0.0% S
upplies 922,560 788,115 949,333 161,218 20.5% 822,420 822,420 - 0.0% Capital Outlay 18,332 1,528,714 4,878,194 3,349,480 219.1% 1,528,714 2,528,714 1,000,000 65.4% Debt Service 148,492 782,943 782,943 - 0.0% 782,700 782,700 - 0.0% Transfers 4,558,843 2,563,813 2,563,813 - 0.0% 2,577,821 2,577,821 - 0.0% Total 27,513,016 21,540,304 26,274,912 4,734,608 22.0% 22,060,078 23,560,078 1,500,000 6.8% Solid Waste Capital Imp. (519)
Other Services - 2,000 2,000 - 0.0% 2,000 2,000 - 0.0% Transfers 1,131,774 1,500,000 1,500,000 - 0.0% - - - 0.0% Total 1,131,774 1,502,000 1,502,000 - 0.0% 2,000 2,000 - 0.0% Wastewater (521)
Salaries and Benefits 5,640,342 4,892,332 4,892,332 - 0.0% 5,245,925 5,245,925 - 0.0% Contract Services 2,024,325 2,410,500 2,886,820 476,320 19.8% 2,435,500 2,435,500 - 0.0% Other Services 6,377,179 3,941,560 3,980,112 38,552 1.0% 3,877,812 3,877,812 - 0.0% Supplies 2,093,932 3,093,650 3,360,405 266,755 8.6% 2,930,650 2,930,650 - 0.0% Capital Outlay 4,161 3,898,137 7,715,184 3,817,047 97.9% 49,692,776 49,692,776 -
0.0%
Debt Service 3,804 356,135 356,135 - 0.0% - - - 0.0% Transfers 245,846 244,209 244,209 - 0.0% 244,648 244,648 - 0.0% Total 16,389,588 18,836,524 23,435,198 4,598,674 24.4% 64,427,311 64,427,311 - 0.0% Redlands Regular Meeting of 06-17-25
741 of 785
FY2024 FY2025 FY2025 FY2026 FY2026
ACTUAL ADOPTED MID-BIENNIUM INCREASE/ ADOPTED MID-BIENNIUM INCREASE/ Fund (AUDITED) BUDGET UPDATE DECREASE AS % BUDGET UPDATE DECREASE AS % Expenditures by Object
PROPOSED FY2025 MID-BIENNIUM UPDATE PROPOSED FY2026 MID-BIENNIUM UPDATE City of Redlands
Other Funds
Wastewater Capital Imp. (529)
Other Services - 16,000 16,000 - 0.0% 16,000 16,000 - 0.0% Transfers 200,771 200,771 200,771 - 0.0% - - - 0.0% Total 200,771 216,771 216,771 - 0.0% 16,000 16,000 - 0.0% Non-Potable Water (531)
Salaries and Benefits 96,046 99,994 99,994 - 0.0% 103,312 103,312 - 0.0% Contract Services 423,419 250,000 315,000 65,000 26.0% 250,000 250,000 - 0.0% Other Services 62,411 35,133 (263,560) (298,693) -850.2% 36,715 36,715 - 0.0% Supplies - 50,000 325,430 275,430 550.9% 50,000 50,000 - 0.0% Capital Outlay - - 597,386 597,386 100.0% - - - 0.0% Total 581,876 435,127 1,074,250 639,123 146.9% 440,026 440,026 - 0.0% Non-Potable Water Cap. Imp. (532)
Other Services - 2,500 2,500 - 0.0% 2,500 2,500 - 0.0% Capital Outlay - - 412,422 412,422 100.0% - - - 0.0% Transfers 257,664 - - - 0.0% - - - 0.0% Total 257,664 2,500 414,922 412,422 16496.9% 2,500 2,500 - 0.0% Groves (538)
S
alaries and Benefits 164,107 398,816 398,816 - 0.0% 418,364 418,364 - 0.0% Contract Services 967,987 742,087 793,148 51,061 6.9% 758,279 758,279 - 0.0% Other Services 191,330 168,778 168,778 - 0.0% 169,717 169,717 - 0.0% Supplies 175,141 49,000 49,000 - 0.0% 49,850 49,850 - 0.0% Capital Outlay 8,671 16,560 116,560 100,000 603.9% 16,560 16,560 - 0.0% Debt Service 111 - - - 0.0% - - - 0.0% Total 1,507,347 1,375,241 1,526,302 151,061 11.0% 1,412,770 1,412,770 - 0.0% Cemetery (562)
Salaries and Benefits 702,836 705,896 705,896 - 0.0% 718,151 718,151 - 0.0% Contract Services 114,948 165,000 202,999 37,999 23.0% 172,000 172,000 - 0.0% Other Services 380,944 308,150 324,053 15,903 5.2% 309,747 309,747 - 0.0% Supplies 156,872 112,467 128,629 16,162 14.4% 119,217 119,217 - 0.0% Capital Outlay 16,226 162,335 264,086 101,751 62.7% 171,335 171,335 - 0.0% Debt Serv
ice 27,302 178,984 178,984 - 0.0% 150,000 150,000 - 0.0% Total 1,399,129 1,632,832 1,804,646 171,814 10.5% 1,640,450 1,640,450 - 0.0% Aviation (564)
Salaries and Benefits 204,623 142,312 142,312 - 0.0% 150,367 150,367 - 0.0% Contract Services 99,577 22,000 76,485 54,485 247.7% 22,000 22,000 - 0.0% Other Services 407,407 192,106 208,104 15,998 8.3% 203,219 203,219 - 0.0% Supplies 47,898 75,200 348,265 273,065 363.1% 82,300 82,300 - 0.0% Capital Outlay - 7,910 590,243 582,333 7362.3% 24,400 24,400 - 0.0% Debt Service 30,316 60,000 60,000 - 0.0% 60,000 60,000 - 0.0% Total 789,821 499,528 1,425,409 925,881 185.4% 542,286 542,286 - 0.0% Liability Self-Insurance (602)
Salaries and Benefits 353,815 328,268 328,268 - 0.0% 343,271 343,271 - 0.0% Contract Services 94,642 115,000 115,000 - 0.0% 115,000 115,000 - 0.0% Other Services 4,961,143 6,200,566 6,200,566 - 0.0% 6,749,069 6,749,069 - 0.0% Supplies 62 600 600 - 0.0% 620 620 - 0.0% Tota
l 5,409,662 6,644,434 6,644,434 - 0.0% 7,207,960 7,207,960 - 0.0% Information Technology (604)
Salaries and Benefits 2,121,802 2,737,502 2,737,502 - 0.0% 2,882,671 2,882,671 - 0.0% Contract Services 436,572 565,300 927,339 362,039 64.0% 640,300 640,300 - 0.0% Other Services 2,381,089 2,406,396 2,468,934 62,538 2.6% 2,495,561 2,495,561 - 0.0% Supplies 73,508 180,427 1,029,549 849,122 470.6% 118,000 118,000 - 0.0% Capital Outlay - 1,602,416 1,952,416 350,000 21.8% 907,416 907,416 - 0.0% Debt Service 5,549 - - - 0.0% - - - 0.0% Total 5,018,521 7,492,041 9,115,740 1,623,699 21.7% 7,043,947 7,043,947 - 0.0% Redlands Regular Meeting of 06-17-25
742 of 785
FY2024 FY2025 FY2025 FY2026 FY2026
ACTUAL ADOPTED MID-BIENNIUM INCREASE/ ADOPTED MID-BIENNIUM INCREASE/ Fund (AUDITED) BUDGET UPDATE DECREASE AS % BUDGET UPDATE DECREASE AS % Expenditures by Object
PROPOSED FY2025 MID-BIENNIUM UPDATE PROPOSED FY2026 MID-BIENNIUM UPDATE City of Redlands
Other Funds
Workers' Compensation (606)
Salaries and Benefits 948,774 949,963 949,963 - 0.0% 989,042 989,042 - 0.0% Contract Services 211,010 279,220 279,220 - 0.0% 298,684 298,684 - 0.0% Other Services 1,330,375 2,078,161 2,133,074 54,913 2.6% 2,134,940 2,134,940 - 0.0% Supplies 6,431 34,240 34,240 - 0.0% 34,345 34,345 - 0.0% Total 2,496,591 3,341,584 3,396,497 54,913 1.6% 3,457,011 3,457,011 - 0.0% Equipment Maintenance (607)
Salaries and Benefits 1,112,117 1,275,409 1,275,409 - 0.0% 1,319,105 1,319,105 - 0.0% Contract Services 23,581 77,000 106,226 29,226 38.0% 52,000 52,000 - 0.0% Other Services 1,036,735 1,000,544 1,039,479 38,935 3.9% 1,028,345 1,028,345 - 0.0% Supplies 6,120,678 7,509,105 7,630,893 121,788 1.6% 7,547,241 7,547,241 - 0.0% Capital Outlay 165 608,783 608,783 - 0.0% 964,851 964,851 - 0.0% Debt Service 44 - - - 0.0% - - - 0.0% Transfers 36,297 - - - 0.0% - - - 0.0% Total 8,329,617 10,470,840 10,660,789 189,949 1.8% 10,911,542 10,911,542 - 0.0% Utility
Billing (608)
Salaries and Benefits 1,351,516 1,881,910 1,881,910 - 0.0% 1,968,019 1,968,019 - 0.0% Contract Services 27,759 12,000 749,261 737,261 6143.8% 12,400 12,400 - 0.0% Other Services 657,814 685,310 685,310 - 0.0% 664,741 664,741 - 0.0% Supplies 20,222 12,550 12,550 - 0.0% 18,500 18,500 - 0.0% Total 2,057,310 2,591,770 3,329,031 737,261 28.4% 2,663,660 2,663,660 - 0.0% Payroll Clearing (609)
Transfers 372,251 - 314,341 314,341 100.0% - - - 100.0% Total 372,251 - 314,341 314,341 100.0% - - - 100.0% Community Fac. District Trust (810)
Other Services 29,266 44,842 44,842 - 0.0% 44,888 44,888 - 0.0% Debt Service 1,497,756 1,542,870 1,542,870 - 0.0% 1,558,483 1,558,483 - 0.0% Total 1,527,023 1,587,712 1,587,712 - 0.0% 1,603,371 1,603,371 - 0.0% Successor Agency to RDA (820)
Salaries and Benefits 11,239 - - - 0.0% - - - 0.0% Other Services 12,045 - - - 0.0% - - - 0.0% Total 23,284 - - -
0.0% - - - 0.0% Total Other Fund Expenditures 146,346,220$ 148,955,037$ 215,731,125$ 66,776,088$ 44.8% 191,521,194$ 193,021,194$ 1,500,000$ 0.8% Redlands Regular Meeting of 06-17-25
743 of 785
Special Revenue Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ (1,077,327) 228,168 18,538 (209,630) -92% 228,168 208,966 (19,203) -8% Revenues 14,062,499 - 19,497,971 19,497,971 100% - - - 0% Interfund Transfers From
General Fund (101) 405 - - - 0% - - - 0% Total Financial Sources 12,985,577 228,168 19,516,509 19,288,340 8454% 228,168 208,966 (19,203) -8% Financial Requirements:
Appropriations 12,967,039 - 19,307,543 19,307,543 100% - - - 0% Total Financial Requirements 12,967,039 - 19,307,543 19,307,543 100% - - - 0% Unrestricted Cash Balance as of 06/30 $ 18,538 228,168 208,966 (19,203) -8% 228,168 208,966 (19,203) -8% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ - - - - 0% - - - 0% Revenues 1,148,726 1,105,000 1,105,000 - 0% 1,105,000 1,105,000 - 0% Interfund Transfers From
General Fund (101) 4,185,998 5,426,894 5,426,894 - 0% 5,720,339 5,720,339 - 0% Total Financial Sources 5,334,724 6,531,894 6,531,894 - 0% 6,825,339 6,825,339 - 0% Financial Requirements:
Appropriations 5,334,724 6,531,894 6,531,894 - 0% 6,825,339 6,825,339 - 0% Total Financial Requirements 5,334,724 6,531,894 6,531,894 - 0% 6,825,339 6,825,339 - 0% Unrestricted Cash Balance as of 06/30 $ - - - - 0% - - - 0% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 309,197 262,604 331,514 68,910 26% 240,029 308,939 68,910 29% Revenues 167,631 130,000 130,000 - 0% 140,000 140,000 - 0% Total Financial Sources 476,828 392,604 461,514 68,910 18% 380,029 448,939 68,910 18% Financial Requirements:
Appropriations 145,314 152,575 152,575 - 0% 158,256 158,256 - 0% Total Financial Requirements 145,314 152,575 152,575 - 0% 158,256 158,256 - 0% Unrestricted Cash Balance as of 06/30 $ 331,514 240,029 308,939 68,910 29% 221,773 290,683 68,910 31% Household Hazardous Waste Fund (206)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
General Government Grants Fund (200)
Emergency Medical Services Fund (205)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
744 of 785
Special Revenue Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 446,429 446,429 499,635 53,206 12% 446,429 499,635 53,206 12% Revenues 3,871,223 3,868,354 3,868,354 - 0% 4,061,395 4,061,395 - 0% Total Financial Sources 4,317,652 4,314,783 4,367,989 53,206 1% 4,507,824 4,561,030 53,206 1% Financial Requirements:
Appropriations - - - - 0% - - - 0% Interfund Transfers To:
General Fund (101) 1,980,462 2,003,618 2,003,618 - 0% 2,103,423 2,103,423 - 0% PARIS (211) 1,837,555 1,864,736 1,864,736 - 0% 1,957,972 1,957,972 - 0% Total Financial Requirements 3,818,017 3,868,354 3,868,354 - 0% 4,061,395 4,061,395 - 0% Unrestricted Cash Balance as of 06/30 $ 499,635 446,429 499,635 53,206 12% 446,429 499,635 53,206 12% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 192,904 129,332 204,033 74,701 58% 129,332 256,699 127,367 98% Revenues 11,129 - 52,666 52,666 100% - - - 0% Total Financial Sources 204,033 129,332 256,699 127,367 98% 129,332 256,699 127,367 98% Financial Requirements:
Appropriations - - - - 0% - - - 0% Total Financial Requirements - - - - 0% - - - 0% Unrestricted Cash Balance as of 06/30 $ 204,033 129,332 256,699 127,367 98% 129,332 256,699 127,367 98% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 2,069,125 - 475,291 475,291 100% - 475,291 475,291 100% Revenues 2,156,083 2,200,000 2,200,000 - 0% 2,310,000 2,310,000 - 0% Total Financial Sources 4,225,208 2,200,000 2,675,291 475,291 22% 2,310,000 2,785,291 475,291 21% Financial Requirements:
Appropriations 16,527 8,197 8,197 - 0% 8,484 8,484 - 0% Interfund Transfers To:
PARIS (211) 3,733,391 2,191,803 2,191,803 - 0% 2,301,516 2,301,516 - 0% Total Financial Requirements 3,749,918 2,200,000 2,200,000 - 0% 2,310,000 2,310,000 - 0% Unrestricted Cash Balance as of 06/30 $ 475,291 - 475,291 475,291 100% - 475,291 475,291 100% Measure "I" Fund (210)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Gas Tax Fund (207)
Local Transportation Fund (209)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
745 of 785
Special Revenue Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 3,745,904 2,829,876 2,577,701 (252,174) -9% 3,780,802 2,725,905 (1,054,897) -28% Revenues 230,910 150,000 965,066 815,066 543% 150,000 150,000 - 0% Interfund Transfers From:
Gas Tax (207) 1,837,555 1,864,736 1,864,736 - 0% 1,957,972 1,957,972 - 0% Measure "I" 2010 (210) 3,733,391 2,191,803 2,191,803 - 0% 2,301,516 2,301,516 - 0% Water Service (501) 102,412 102,412 102,412 - 0% 102,412 102,412 - 0% Solid Waste Service (511) 1,885,248 2,051,020 2,051,020 - 0% 2,051,020 2,051,020 - 0% Wastewater Service (521) 17,088 17,088 17,088 - 0% 17,088 17,088 - 0% Total Financial Sources 11,552,508 9,206,935 9,769,826 562,892 6% 10,360,810 9,305,913 (1,054,897) -10% Financial Requirements:
Appropriations 8,974,806 5,426,133 7,043,921 1,617,789 30% 5,612,566 5,612,566 - 0% Total Financial R
equirements 8,974,806 5,426,133 7,043,921 1,617,789 30% 5,612,566 5,612,566 - 0% Unrestricted Cash Balance as of 06/30 $ 2,577,701 3,780,802 2,725,905 (1,054,897) -28% 4,748,244 3,693,347 (1,054,897) -22% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 210,723 154,070 304,294 150,224 98% 98,492 88,393 (10,098) -10% Revenues 94,370 92,000 103,320 11,320 12% 92,000 92,000 - 0% Total Financial Sources 305,093 246,070 407,614 161,544 66% 190,492 180,393 (10,098) -5% Financial Requirements:
Appropriations 799 147,578 319,220 171,642 116% 160,966 160,966 - 0% Total Financial Requirements 799 147,578 319,220 171,642 116% 160,966 160,966 - 0% Unrestricted Cash Balance as of 06/30 $ 304,294 98,492 88,393 (10,098) -10% 29,525 19,428 (10,098) -34% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 11,733 - 14,742 14,742 100% - 14,742 14,742 100% Revenues 158,972 127,000 127,000 - 0% 127,000 127,000 - 0% Total Financial Sources 170,705 127,000 141,742 14,742 12% 127,000 141,742 14,742 12% Financial Requirements:
Appropriations - - - - 0% - - - 0% Interfund Transfers To:
General Fund (101) 155,962 127,000 127,000 - 0% 127,000 127,000 - 0% Total Financial Requirements 155,962 127,000 127,000 - 0% 127,000 127,000 - 0% Unrestricted Cash Balance as of 06/30 $ 14,742 - 14,742 14,742 100% - 14,742 14,742 100% Traffic Safety Fund (223)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
PARIS Fund (211)
Air Quality Improvement Fund (221)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As %
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
746 of 785
Special Revenue Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 2,261,887 2,438,597 2,568,209 129,612 5% 2,516,997 2,740,217 223,220 9% Revenues 310,386 80,000 173,608 93,608 117% 80,000 80,000 - 0% Total Financial Sources 2,572,272 2,518,597 2,741,817 223,220 9% 2,596,997 2,820,217 223,220 9% Financial Requirements:
Appropriations 4,063 1,600 1,600 - 0% 1,600 1,600 - 0% Total Financial Requirements 4,063 1,600 1,600 - 0% 1,600 1,600 - 0% Unrestricted Cash Balance as of 06/30 $ 2,568,209 2,516,997 2,740,217 223,220 9% 2,595,397 2,818,617 223,220 9% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ - - - - 0% - - - 100% Revenues 32,211 25,000 22,754 (2,246) -9% 30,000 30,000 - 0% Interfund Transfers From:
General Fund (101) 103,306 100,294 103,339 3,045 3% 98,145 98,145 - 0% Total Financial Sources 135,516 125,294 126,093 799 1% 128,145 128,145 - 0% Financial Requirements:
Appropriations 135,516 125,294 126,094 800 1% 128,145 128,145 - 0% Total Financial Requirements 135,516 125,294 126,094 800 1% 128,145 128,145 - 0% Unrestricted Cash Balance as of 06/30 $ - - - - 100% - - - 100% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 858 - - - 0% - - - 100% Revenues 5,951 8,000 8,000 - 0% 8,000 8,000 - 0% Interfund Transfers From:
General Fund (101) 18,653 15,496 15,496 - 0% 15,722 15,722 - 0% Total Financial Sources 25,462 23,496 23,496 - 0% 23,722 23,722 - 0% Financial Requirements:
Appropriations 25,462 23,496 23,496 - 0% 23,722 23,722 - 0% Total Financial Requirements 25,462 23,496 23,496 - 0% 23,722 23,722 - 0% Unrestricted Cash Balance as of 06/30 $ - - - - 0% - - - 0% Parking Authority Fund (237)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Open Space Fund (227)
Downtown Redlands Business Area Fund (236)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As %
Increase/
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As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
747 of 785
Special Revenue Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 9,411 9,411 9,867 456 5% 9,411 10,225 814 9% Revenues 456 - 358 358 100% - - - 0% Total Financial Sources 9,867 9,411 10,225 814 9% 9,411 10,225 814 9% Financial Requirements:
Appropriations - - - - 0% - - - 0% Total Financial Requirements - - - - 0% - - - 0% Unrestricted Cash Balance as of 06/30 $ 9,867 9,411 10,225 814 9% 9,411 10,225 814 9% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ (680,745) 92 (9,164) (9,256) -10050% 92 92 - 0% Revenues 671,581 - 1,145,296 1,145,296 100% - - - 0% Total Financial Sources (9,164) 92 1,136,132 1,136,040 1233485% 92 92 - 0% Financial Requirements:
Appropriations - - 1,136,040 1,136,040 100% - - - 0% Total Financial Requirements - - 1,136,040 1,136,040 100% - - - 0% Unrestricted Cash Balance as of 06/30 $ (9,164) 92 92 0 0% 92 92 - 0% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 1,611,125 1,744,146 1,901,729 157,583 9% 1,764,146 1,945,197 181,051 10% Revenues 398,821 227,293 250,762 23,469 10% 227,793 227,793 - 0% Total Financial Sources 2,009,946 1,971,439 2,152,490 181,051 9% 1,991,939 2,172,990 181,051 9% Financial Requirements:
Appropriations 108,217 207,293 207,293 - 0% 207,793 207,793 - 0% Total Financial Requirements 108,217 207,293 207,293 - 0% 207,793 207,793 - 0% Unrestricted Cash Balance as of 06/30 $ 1,901,729 1,764,146 1,945,197 181,051 10% 1,784,146 1,965,197 181,051 10% Asset Forfeiture Fund (246)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Public Art Fund (238)
Transportation Development Act Fund (241)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Increase/
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As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
748 of 785
Special Revenue Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 92,390 211,645 117,915 (93,730) -44% 213,145 142,068 (71,077) -33% Revenues 60,482 262,058 284,711 22,653 9% 262,058 262,058 - 0% Total Financial Sources 152,872 473,703 402,626 (71,077) -15% 475,203 404,126 (71,077) -15% Financial Requirements:
Appropriations 34,958 260,558 260,558 - 0% 260,558 260,558 - 0% Total Financial Requirements 34,958 260,558 260,558 - 0% 260,558 260,558 - 0% Unrestricted Cash Balance as of 06/30 $ 117,915 213,145 142,068 (71,077) -33% 214,645 143,568 (71,077) -33% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 2,035,257 2,336,775 2,649,005 312,229 13% 1,601,115 1,874,467 273,352 17% Revenues 732,233 500,000 596,783 96,783 19% 500,000 500,000 - 0% Total Financial Sources 2,767,490 2,836,775 3,245,787 409,012 14% 2,101,115 2,374,467 273,352 13% Financial Requirements:
Appropriations 118,485 1,235,660 1,371,320 135,660 11% 115,626 115,626 - 0% Total Financial Requirements 118,485 1,235,660 1,371,320 135,660 11% 115,626 115,626 - 0% Unrestricted Cash Balance as of 06/30 $ 2,649,005 1,601,115 1,874,467 273,352 17% 1,985,489 2,258,841 273,352 14% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ (6,165,606) 1,802,337 1,925,169 122,832 7% 2,155,137 2,274,202 119,065 6% Revenues 409,077 360,000 360,000 - 0% 360,000 360,000 - 0% Interfund Transfers From:
General Fund (101) 7,690,541 - - - 0% - - - 0% Total Financial Sources 1,934,012 2,162,337 2,285,169 122,832 6% 2,515,137 2,634,202 119,065 5% Financial Requirements:
Appropriations 8,843 7,200 10,967 3,767 52% 7,200 7,200 - 0% Total Financial Requirements 8,843 7,200 10,967 3,767 52% 7,200 7,200 - 0% Unrestricted Cash Balance as of 06/30 $ 1,925,169 2,155,137 2,274,202 119,065 6% 2,507,937 2,627,002 119,065 5% Public Facilities Development Fund (251)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Supplemental Law Enforcement Fund (249)
Park and Open Space Development Fund (250)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
749 of 785
Special Revenue Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 4,610,701 4,900,243 4,984,436 84,193 2% 2,965,843 3,144,799 178,956 6% Revenues 544,198 2,370,000 2,552,631 182,631 8% 220,000 220,000 - 0% Total Financial Sources 5,154,899 7,270,243 7,537,067 266,824 4% 3,185,843 3,364,799 178,956 6% Financial Requirements:
Appropriations 170,463 4,304,400 4,392,269 87,869 2% 2,354,400 2,354,400 - 0% Total Financial Requirements 170,463 4,304,400 4,392,269 87,869 2% 2,354,400 2,354,400 - 0% Unrestricted Cash Balance as of 06/30 $ 4,984,436 2,965,843 3,144,799 178,956 6% 831,443 1,010,399 178,956 22% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 930,112 592,210 753,304 161,094 27% 529,950 570,072 40,122 8% Revenues 91,283 13,000 53,698 40,698 313% 13,000 13,000 - 0% Total Financial Sources 1,021,395 605,210 807,002 201,792 33% 542,950 583,072 40,122 7% Financial Requirements:
Appropriations 268,091 75,260 236,930 161,670 215% 500,260 500,260 - 0% Total Financial Requirements 268,091 75,260 236,930 161,670 215% 500,260 500,260 - 0% Unrestricted Cash Balance as of 06/30 $ 753,304 529,950 570,072 40,122 8% 42,690 82,812 40,122 94% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 2,055,393 971,766 2,240,697 1,268,931 131% 1,079,566 1,319,708 240,142 22% Revenues 734,240 110,000 191,028 81,028 74% 110,000 110,000 - 0% Total Financial Sources 2,789,633 1,081,766 2,431,725 1,349,959 125% 1,189,566 1,429,708 240,142 20% Financial Requirements:
Appropriations 548,936 2,200 1,112,017 1,109,817 50446% 2,200 2,200 - 0% Total Financial Requirements 548,936 2,200 1,112,017 1,109,817 50446% 2,200 2,200 - 0% Unrestricted Cash Balance as of 06/30 $ 2,240,697 1,079,566 1,319,708 240,142 22% 1,187,366 1,427,508 240, 142 20% Freeway Interchanges Fund (254)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Arterial Street Construction Fund (252)
Traffic Signals Fund (253)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
750 of 785
Special Revenue Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ - - - - 0% 1,655,000 1,655,000 - 0% Revenues - 1,800,000 1,800,000 - 0% 1,500,000 1,500,000 - 0% Total Financial Sources - 1,800,000 1,800,000 - 0% 3,155,000 3,155,000 - 0% Financial Requirements:
Appropriations - 145,000 145,000 - 0% 145,000 145,000 - 0% Total Financial Requirements - 145,000 145,000 - 0% 145,000 145,000 - 0% Unrestricted Cash Balance as of 06/30 $ - 1,655,000 1,655,000 - 0% 3,010,000 3,010,000 - 0% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 39,878 40,653 41,597 944 2% 30,416 31,359 944 3% Revenues 25,073 24,820 24,820 (0) 0% 25,564 25,564 - 0% Total Financial Sources 64,951 65,473 66,416 944 1% 55,980 56,924 944 2% Financial Requirements:
Appropriations 23,354 35,057 35,057 - 0% 36,053 36,053 - 0% Total Financial Requirements 23,354 35,057 35,057 - 0% 36,053 36,053 - 0% Unrestricted Cash Balance as of 06/30 $ 41,597 30,416 31,359 944 3% 19,927 20,871 944 5% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 103,264 6,880 80,284 73,404 1067% 17,183 40,030 22,847 133% Revenues 707,295 700,000 708,367 8,367 1% 703,156 703,156 - 0% Interfund Transfers From:
General Fund (101) - 30,000 30,000 - 0% 30,000 30,000 - 0% Total Financial Sources 810,559 736,880 818,651 81,771 11% 750,339 773,186 22,847 3% Financial Requirements:
Appropriations 599,515 614,697 673,621 58,924 10% 625,149 625,149 - 0% Interfund Transfers To:
Groves Fund (538) 130,760 105,000 105,000 - 0% 108,150 108,150 - 0% Total Financial Requirements 730,274 719,697 778,621 58,924 8% 733,299 733,299 - 0% Unrestricted Cash Balance as of 06/30 $ 80,284 17,183 40,030 22,847 133% 17,040 39,887 22,847 134% CFD 2004-1 Fund (261)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Inclusionary Housing Fund (255)
Street Lighting Assessment District Fund (260)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
751 of 785
Special Revenue Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ - - - - 0% - - - 0% Revenues 28,457 29,000 29,000 - 0% 29,000 29,000 - 0% Interfund Transfers From:
General Fund (101) 6,200 26,438 36,438 10,000 38% 26,830 26,830 - 0% Total Financial Sources 34,657 55,438 65,438 10,000 18% 55,830 55,830 - 0% Financial Requirements:
Appropriations 34,657 55,438 65,438 10,000 18% 55,830 55,830 - 0% Total Financial Requirements 34,657 55,438 65,438 10,000 18% 55,830 55,830 - 0% Unrestricted Cash Balance as of 06/30 $ - - - - 0% - - - 0% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 2,545,322 2,720,379 2,764,923 44,544 2% 2,721,479 2,866,599 145,120 5% Revenues 263,236 75,000 175,576 100,576 134% 75,000 75,000 - 0% Total Financial Sources 2,808,557 2,795,379 2,940,499 145,120 5% 2,796,479 2,941,599 145,120 5% Financial Requirements:
Appropriations 43,634 73,900 73,900 - 0% 3,900 3,900 - 0% Total Financial Requirements 43,634 73,900 73,900 - 0% 3,900 3,900 - 0% Unrestricted Cash Balance as of 06/30 $ 2,764,923 2,721,479 2,866,599 145,120 5% 2,792,579 2,937,699 145,120 5% Landscape Maintenance District Fund (263)
Storm Drain Construction Fund (405)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As %
Increase/
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As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
752 of 785
Debt Service Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 559,508 209,812 579,268 369,455 176% - 381,262 381,262 100% Revenues 43,421 30,500 42,306 11,806 39% 30,500 30,500 - 0% Interfund Transfers From:
Payroll Clearing Fund (609) 372,251 172,323 172,323 - 0% 397,206 397,206 - 0% Total Financial Sources 975,180 412,635 793,897 381,262 92% 427,706 808,968 381,262 89% Financial Requirements:
Appropriations 395,913 412,635 412,635 - 0% 427,706 427,706 - 0% Total Financial Requirements 395,913 412,635 412,635 - 0% 427,706 427,706 - 0% Unrestricted Cash Balance as of 06/30 $ 579,268 - 381,262 381,262 100% - 381,262 381,262 100% General Debt Service Fund (305)
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
753 of 785
Capital Projects Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 2,325,558 327,448 2,177,313 1,849,865 565% 327,448 392,889 65,442 20% Revenues 120,778 - 74,546 74,546 100% - - - 0% Interfund Transfers From:
General Fund (101) 257,547 - 9,185,894 9,185,894 100% - - - 0% Total Financial Sources 2,703,883 327,448 11,437,753 11,110,305 3393% 327,448 392,889 65,442 20% Financial Requirements:
Appropriations 526,570 - 11,044,864 11,044,864 100% - - - 0% Total Financial Requirements 526,570 - 11,044,864 11,044,864 100% - - - 0% Unrestricted Cash Balance as of 06/30 $ 2,177,313 327,448 392,889 65,442 20% 327, 448 392,889 65,442 20% City/Safety Hall Replacement Fund (406)
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
754 of 785
Enterprise Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 33,931,873 36,077,523 35,620,843 (456,680) -1% 32,900,017 15,072,342 (17,827,675) -54% Revenues 31,668,566 40,031,500 40,036,463 4,963 0% 41,126,500 41,126,500 - 0% Interfund Transfers From:
Water Capital Impr. (509) 1,518,682 637,000 637,000 - 0% 637,000 637,000 - 0% Loan Pay From Cemetery (562) - 150,000 150,000 - 0% 150,000 150,000 - 0% Total Financial Sources 67,119,121 76,896,023 76,444,305 (451,717) -1% 74,813,517 56,985,842 (17,827,675) -24% Financial Requirements:
Appropriations 30,614,232 43,407,995 60,783,952 17,375,957 40% 42,588,651 42,588,651 - 0% Interfund Transfers To:
General Fund (101) 481,635 285,599 285,599 - 0% 288,804 288,804 - 0% PARIS (211) 102,412 102,412 102,412 - 0% 102,412 102,412 - 0% Risk Management (602) 300,000 200,000 200,000 - 0% 200,000 200,000 - 0% Total Financial Requirements 31,498,279 43,996,006 61,371,963 17,375,957 39% 43,179,867 43,179,867 - 0% Unrestricted Cash Balance as of 06/30 $ 35,620,843 32,900,017 15,072,342 (17,827,675) -54% 31,633,649 13,805,974 (17,827,675) -56% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 1,488,235 2,028,895 1,983,054 (45,841) -2% 2,107,295 2,133,420 26,125 1% Revenues 494,818 80,000 151,966 71,966 90% 80,000 80,000 - 0%
Total Financial Sources 1,983,054 2,108,895 2,135,020 26,125 1% 2,187,295 2,213,420 26,125 1% Financial Requirements:
Appropriations - 1,600 1,600 - 0% 1,600 1,600 - 0% Total Financial Requirements - 1,600 1,600 - 0% 1,600 1,600 - 0% Unrestricted Cash Balance as of 06/30 $ 1,983,054 2,107,295 2,133,420 26,125 1% 2,185,695 2,211,820 26,125 1% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ - - - - 0% - - - 0% Revenues 1,518,682 650,000 650,000 - 0% 650,000 650,000 - 0% Total Financial Sources 1,518,682 650,000 650,000 - 0% 650,000 650,000 - 0% Financial Requirements:
Appropriations - 13,000 13,000 - 0% 13,000 13,000 - 0% Interfund Transfers To:
Water Fund (501) 1,518,682 637,000 637,000 - 0% 637,000 637,000 - 0% Total Financial Requirements 1,518,682 650,000 650,000 - 0% 650,000 650,000 - 0% Unrestricted Cash Balance as of 06/30 $ - - - - 0% - - - 0% Proposed Mid-
Biennium
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease As %
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease As %
Water Fund (501)
Source Acquisition Fund (508)
Water Capital Improvement Fund (509)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Increase/
Decrease As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease As % Adopted
Budget
Redlands Regular Meeting of 06-17-25
755 of 785
Enterprise Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 10,981,382 6,006,051 6,077,785 71,734 1% 6,335,747 3,413,799 (2,921,948) -46% Revenues 21,477,645 20,310,000 22,050,925 1,740,925 9% 20,310,000 23,599,090 3,289,090 16% Interfund Transfers From:
Solid Waste Capital (519) 1,131,774 1,500,000 1,500,000 - 0% - - - 0% Loan Repayment (564) - 60,000 60,000 - 0% 60,000 60,000 - 0% Total Financial Sources 33,590,801 27,876,051 29,688,711 - 0% 26,705,747 27,072,889 367,142 1% Financial Requirements:
Appropriations 22,954,173 18,976,491 23,711,099 4,734,608 25% 19,482,257 20,982,257 1,500,000 8% Interfund Transfers To:
General Fund (101) 103,399 63,283 63,283 - 0% 64,306 64,306 - 0% PARIS (211) 1,885,248 2,051,020 2,051,020 - 0% 2,051,020 2,051,020 - 0% Groves (538) 74,939 99,510 99,510 - 0% 102,495 102,495 - 0% Risk Management (602) 75,
000 200,000 200,000 - 0% 200,000 200,000 - 0% Landfill Closure Reserve (517) 2,420,257 150,000 150,000 - 0% 160,000 160,000 - 0% Additions to Reserves:
Reserve-Landfill Expansion - - - - 0% - 1,200,000 1,200,000 100% Total Financial Requirements 27,513,016 21,540,304 26,274,912 4,734,608 22% 22,060,078 24,760,078 2,700,000 12% Unrestricted Cash Balance as of 06/30 $ 6,077,785 6,335,747 3,413,799 (2,921,948) -46% 4,645,669 2,312,811 (2,332,858) -50% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ - 411,155 2,787,095 2,375,940 578% 411,155 3,120,310 2,709,155 0% Revenues 366,838 - 333,215 333,215 100% - - - 0% Interfund Transfers From:
Solid Waste Fund (511) 2,420,257 150,000 150,000 - 0% 160,000 160,000 - 0% Total Financial Sources 2,787,095 561,155 3,270,310 2,709,155 483% 571,155 3,280,310 2,709,155 474% Financial Requirements:
Appropriations - - - - 0% - - - 0% Interfund Transfers To:
Landfill Closure Res (517) - 150,000 150,000 - 0% 160,000 160,000 - 0% Total Financial Requirements - 150,000 150,000 - 0% 160,000 160,000 - 0% Unrestricted Cash Balance as of 06/30 $ 2,787,095 411,155 3,120,310 2,709,155 659% 411,155 3,120,310 2,709,155 659% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 4,691,907 3,286,346 3,982,958 696,613 21% 1,884,346 2,755,804 871,458 46% Revenues 422,826 100,000 274,846 174,846 175% 100,000 100,000 - 0% Total Financial Sources 5,114,733 3,386,346 4,257,804 871,458 26% 1,984,346 2,855,804 871,458 44% Financial Requirements:
Appropriations - 2,000 2,000 - 0% 2,000 2,000 - 0% Interfund Transfers To:
Solid Waste Fund (511) 1,131,774 1,500,000 1,500,000 - 0% - - - 0% Total Financial Requirements 1,131,774 1,502,000 1,502,000 - 0% 2,000 2,000 - 0% Unrestricted Cash Balance as of 06/30 $ 3,982,958 1,884,346 2,755,804 871,458 46% 1,982,346 2,853,804 871,458 44% Solid Waste Capital Improvement Fund (519)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As %
Solid Waste Fund (511)
California Street Landfill Closure Fund (517)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As %
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
756 of 785
Enterprise Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 14,171,153 7,905,680 12,099,475 4,193,795 53% 48,401,427 47,996,548 (404,878) -1% Revenues 14,117,139 59,131,500 59,131,500 - 0% 14,756,500 14,756,500 - 0% Interfund Transfers From:
Wastewater Capital Imp (529) 200,771 200,771 200,771 - 0% - - - 0% Cancellation of Reserves:
Reserve-Operating Contingency - - - - 0% 1,290,727 1,290,727 - 0% Reserve-Capital Contingency - - - - 0% 1,429,395 1,429,395 - 0% Reserve-Capital>$50,000 - - - - 0% 548,825 548,825 - 0% Reserve-Treatment Plant - - - - 0% 747,291 747,291 - 0% Total Financial Sources 28,489,063 67,237,951 71,431,746 4,193,795 6% 67,174,165 66,769,286 (404,878) -1% Financial Requirements:
Appropriations 16,143,742 18,592,315 23,190,989 4,598,674 25% 64,182,663 64,182,663 - 0% Interfund Transfers To:
General Fund (101) 28,758 27,121 27,121 - 0% 27,560 27,560 - 0% PARIS (211) 17,088 17,088 17,088 - 0% 17,088 17,088 - 0% Risk Management (602) 200,000 200,000 200,000 - 0% 200,000 200,000 - 0% Total Financial Requirements 16,389,588 18,836,524 23,435,198 4,598,674 24% 64,427,311 64,427,311 - 0% Unrestricted Cash Balance as of 06/30 $ 12,099,475 48,401,427 47,996,548 (404,878) -1% 2,746,854 2,341,975 (404,878) -15% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 1,829,742 2,914,289 3,220,667 306,378 11% 3,497,518 3,927,502 429,985 12% Revenues 1,591,696 800,000 923,606 123,606 15% 800,000 800,000 - 0% Total Financial Sources 3,421,439 3,714,289 4,144,273 429,984 12% 4,297,518 4,727,502 429,985 10% Financial Requirements:
Appropriations - 16,000 16,000 - 0% 16,000 16,000 - 0% Interfund Transfers To:
Wastewater Fund (521) 200,771 200,771 200,771 - 0% - - - 0% Total Financial Requirements 200,771 216,771 216,771 - 0% 16,000 16,000 - 0% Unrestricted Cash Balance as of 06/30 $ 3,220,667 3,497,518 3,927,502 429,985 12% 4,281,518 4,711,502 429,985 10% Wastewater Fund (521)
Wastewater Capital Improvement Fund (529)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As %
Increase/
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As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
757 of 785
Enterprise Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 2,555,225 2,541,366 2,669,821 128,454 5% 2,809,239 2,597,264 (211,975) -8% Revenues 696,472 703,000 1,001,693 298,693 42% 703,000 703,000 - 0% Total Financial Sources 3,251,697 3,244,366 3,671,514 427,147 13% 3,512,239 3,300,264 (211,975) -6% Financial Requirements:
Appropriations 581,876 435,127 1,074,250 639,123 147% 440,026 440,026 - 0% Total Financial Requirements 581,876 435,127 1,074,250 639,123 147% 440,026 440,026 - 0% Unrestricted Cash Balance as of 06/30 $ 2,669,821 2,809,239 2,597,264 (211,975) -8% 3,072,213 2,860,238 (211,975) -7% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 1,298,730 1,158,252 1,243,017 84,765 7% 1,280,752 998,563 (282,190) -22% Revenues 201,951 125,000 170,467 45,467 36% 125,000 125,000 - 0% Total Financial Sources 1,500,681 1,283,252 1,413,485 130,232 10% 1,405,752 1,123,563 (282,190) -20% Financial Requirements:
Appropriations - 2,500 414,922 412,422 16497% 2,500 2,500 - 0% Interfund Transfers To:
Water Fund (501) 257,664 - - - 0% - - - 0% Total Financial Requirements 257,664 2,500 414,922 412,422 16497% 2,500 2,500 - 0% Unrestricted Cash Balance as of 06/30 $ 1,243,017 1,280,752 998,563 (282,190) -22% 1,403,252 1,121,063 (282,190) -20% Non Potable Water Fund (531)
Non Potable Water Capital Improvement Fund (532)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
758 of 785
Enterprise Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 129,417 364 133,673 133,309 36662% 52,420 136,741 84,321 161% Revenues 1,105,247 924,500 926,573 2,073 0% 952,235 952,235 - 0% Interfund Transfers From:
General Fund (101) 200,658 - 100,000 100,000 0% 200,000 200,000 - 0% CFD 2004-1 (261) 130,760 105,000 105,000 - 0% 108,150 108,150 - 0% Solid Waste (511) 74,939 99,510 99,510 - 0% 102,495 102,495 - 0% Release Reserve for Projects
Reserve-Capital: $50,000 - 298,288 298,288 - 0% - - - 0% Total Financial Sources 1,641,020 1,427,662 1,663,044 235,382 16% 1,415,300 1,499,621 84,321 6% Financial Requirements:
Appropriations 1,507,347 1,375,241 1,526,302 151,061 11% 1,412,770 1,412,770 - 0% Total Financial Requirements 1,507,347 1,375,241 1,526,302 151,061 11% 1,412,770 1,412,770 - 0% Unrestricted Cash B
alance as of 06/30 $ 133,673 52,420 136,741 84,321 161% 2,530 86,851 84,321 3333% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 2,103,378 1,664,887 2,124,615 459,728 28% 1,355,485 1,759,920 404,435 30% Revenues 1,420,366 1,323,430 1,439,951 116,521 9% 1,389,602 1,389,602 - 0% Total Financial Sources 3,523,744 2,988,317 3,564,566 576,249 19% 2,745,087 3,149,522 404,435 15% Financial Requirements:
Appropriations 1,399,129 1,482,832 1,654,646 171,814 12% 1,490,450 1,490,450 - 0% Loan Payment to Water Fund (501) - 150,000 150,000 - 0% 150,000 150,000 - 0% Total Financial Requirements 1,399,129 1,632,832 1,804,646 171,814 11% 1,640,450 1,640,450 - 0% Unrestricted Cash Balance as of 06/30 $ 2,124,615 1,355,485 1,759,920 404,435 30% 1,104,636 1,509,072 404,435 37% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 308,472 310,016 47,006 (263,010) -85% 334,331 42,092 (292,239) -87% Revenues 528,355 523,842 1,420,494 896,652 171% 560,632 560,632 - 0% Total Financial Sources 836,827 833,858 1,467,501 633,642 76% 894,962 602,723 (292,239) -33% Financial Requirements:
Appropriations 789,821 439,528 1,365,409 925,881 211% 482,286 482,286 - 0% Loan Payment to Solid Waste (511) - 60,000 60,000 - 0% 60,000 60,000 - 0% Total Financial Requirements 789,821 499,528 1,425,409 925,881 185% 542,286 542,286 - 0% Unrestricted Cash Balance as of 06/30 $ 47,006 334,331 42,092 (292,239) -87% 352,676 60, 437 ( 292,239) -83% Aviation Fund (564)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Groves Fund (538)
Cemetery Fund (562)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As %
Increase/
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As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
759 of 785
Internal Service Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ (618,247) 500,000 645,430 145,430 29% 500,000 1,336,791 836,791 167% Revenues 521,936 1,000 (182,639) (183,639) -18364% 1,500 1,500 - 0% Interfund Transfers From:
General Fund (101) 5,576,403 6,043,434 6,918,434 875,000 14% 6,106,460 6,106,460 - 0% Water Fund (501) 300,000 200,000 200,000 - 0% 200,000 200,000 - 0% Solid Waste Fund (511) 75,000 200,000 200,000 - 0% 200,000 200,000 - 0% Wastewater Fund (521) 200,000 200,000 200,000 - 0% 200,000 200,000 - 0% Total Financial Sources 6,055,092 7,144,434 7,981,225 836,791 12% 7,207,960 8,044,751 836,791 12% Financial Requirements:
Appropriations 5,409,662 6,644,434 6,644,434 - 0% 7,207,960 7,207,960 - 0% Total Financial Requirements 5,409,662 6,644,434 6,644,434 - 0% 7,207,960 7,207,960 - 0% Unrestricted C
ash Balance as of 06/30 $ 645,430 500,000 1,336,791 836,791 167% - 836,791 836,791 100% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 4,712,097 6,079,792 6,921,810 842,018 14% 3,087,751 2,937,189 (150,562) -5% Revenues 7,228,233 4,500,000 4,741,543 241,543 5% 4,000,000 4,250,000 250,000 6% Interfund Transfers From:
General Fund (101) - - 350,000 350,000 100% - - - 0% Cancellation of Reserves:
Reserve-ERP System - - 39,577 39,577 100% - - - 0% Total Financial Sources 11,940,330 10,579,792 12,052,929 1,473,137 14% 7,087,751 7,187,189 99,438 1% Financial Requirements:
Appropriations 5,018,521 7,492,041 9,115,740 1,623,699 22% 7,043,947 7,043,947 - 0% Total Financial Requirements 5,018,521 7,492,041 9,115,740 1,623,699 22% 7,043,947 7,043,947 - 0% Unrestricted Cash Balance as of 06/30 $ 6,921,810 3,087,751 2,937,189 (150,562) -5% 43,804 143,242 99,438 227% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 2,826,959 3,669,439 3,855,671 186,232 5% 3,669,439 3,957,665 288,227 8% Revenues 3,525,303 3,341,584 3,498,491 156,907 5% 3,457,011 3,457,011 - 0% Total Financial Sources 6,352,261 7,011,023 7,354,162 343,139 5% 7,126,450 7,414,676 288,227 4% Financial Requirements:
Appropriations 2,496,591 3,341,584 3,396,497 54,913 2% 3,457,011 3,457,011 - 0% Total Financial Requirements 2,496,591 3,341,584 3,396,497 54,913 2% 3,457,011 3,457,011 - 0% Unrestricted Cash Balance as of 06/30 $ 3,855,671 3,669,439 3,957,665 288,227 8% 3, 669,439 3, 957,665 288, 226 8% Worker's Compensation Fund (606)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As %
Liability Insurance Fund (602)
Innovation & Technology Fund (604)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
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As %
Increase/
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As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
760 of 785
Internal Service Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 4,537,286 6,109,517 4,907,240 (1,202,276) -20% 6,905,920 5,716,741 (1,189,179) -17% Revenues 8,699,572 11,267,243 11,470,290 203,047 2% 11,748,896 11,748,896 - 0% Total Financial Sources 13,236,857 17,376,760 16,377,530 (999,229) -6% 18,654,816 17,465,637 (1,189,179) -6% Financial Requirements:
Appropriations 8,293,320 10,470,840 10,660,789 189,949 2% 10,911,542 10,911,542 - 0% Interfund Transfers To:
General Fund (101) 36,297 - - - 0% - - - 0% Total Financial Requirements 8,329,617 10,470,840 10,660,789 189,949 2% 10,911,542 10,911,542 - 0% Unrestricted Cash Balance as of 06/30 $ 4,907,240 6,905,920 5,716,741 (1,189,179) -17% 7,743,273 6,554,095 (1,189,179) -15% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 1,530,093 2,271,057 2,401,864 130,807 6% 1,661,587 1,140,106 (521,481) -31% Revenues 2,929,081 1,982,300 2,067,273 84,973 4% 1,982,300 1,982,300 - 0% Total Financial Sources 4,459,174 4,253,357 4,469,137 215,780 5% 3,643,887 3,122,406 (521,481) -14% Financial Requirements:
Appropriations 2,057,310 2,591,770 3,329,031 737,261 28% 2,663,660 2,663,660 - 0% Total Financial Requirements 2,057,310 2,591,770 3,329,031 737,261 28% 2,663,660 2,663,660 - 0% Unrestricted Cash Balance as of 06/30 $ 2,401,864 1,661,587 1,140,106 (521,481) - 31% 980,227 458,746 ( 521,481) -53% Equipment Maintenance Fund (607)
Utility Billing Fund (608)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As % Adopted
Budget
Proposed Mid-
Biennium
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Increase/
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As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
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As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
761 of 785
Permanent Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 27,455 29,477 29,272 (205) -1% 29,477 30,696 1,219 4% Revenues 1,817 - 1,423 1,423 100% - - - 0% Total Financial Sources 29,272 29,477 30,696 1,219 4% 29,477 30,696 1,219 4% Financial Requirements:
Appropriations - - - - 0% - - - 0% Total Financial Requirements - - - - 0% - - - 0% Unrestricted Cash Balance as of 06/30 $ 29,272 29,477 30,696 1,219 4% 29,477 30,696 1,219 4% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 1,938 3,133 3,013 (120) -4% 3,133 3,854 721 23% Revenues 1,075 - 841 841 100% - - - 0% Total Financial Sources 3,013 3,133 3,854 721 23% 3,133 3,854 721 23% Financial Requirements:
Appropriations - - - - 0% - - - 0% Total Financial Requirements - - - - 0% - - - 0% Unrestricted Cash Balance as of 06/30 $ 3,013 3,133 3,854 721 23% 3,133 3,854 721 23% Simonds Endowment Fund (705)
Pauline Stancliff Memorial Trust Fund (706)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
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Fiduciary Funds
FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ 3,094,891 3,094,891 3,136,817 41,925 1% 3,094,891 3,136,887 41,996 1% Revenues 1,568,948 1,587,712 1,587,783 71 0% 1,603,371 1,603,371 - 0% Total Financial Sources 4,663,839 4,682,603 4,724,599 41,996 1% 4,698,262 4,740,258 41,996 1% Financial Requirements:
Appropriations 1,527,023 1,587,712 1,587,712 - 0% 1,603,371 1,603,371 - 0% Total Financial Requirements 1,527,023 1,587,712 1,587,712 - 0% 1,603,371 1,603,371 - 0% Unrestricted Cash Balance as of 06/30 $ 3,136,817 3,094,891 3,136,887 41,996 1% 3,094,891 3,136,887 41,996 1% FY2024
Financial Sources:
Unrestricted Cash as of 07/01 $ (369,576) - - - 0% - - - 0% Revenues (16,576) - - - 0% - - - 0% Interfund Transfers From
General Fund (101) 409,436 - - 0% - - 0% - 0% - 0%
Total Financial Sources 23,284 - - - 0% - - - 0% Financial Requirements:
Appropriations 23,284 - - - 0% - - - 0% Total Financial Requirements 23,284 - - - 0% - - - 0% Unrestricted Cash Balance as of 06/30 $ - - - - 0% - - - 0% CFD Trust Fund (810)
Successor Agency to the RDA Fund (820)
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As %
Increase/
Decrease
As %
Proposed Budget - FY2025 Proposed Budget - FY2026
Audited Actual
Adopted
Budget
Proposed Mid-
Biennium
Increase/
Decrease
As % Adopted
Budget
Proposed Mid-
Biennium
Redlands Regular Meeting of 06-17-25
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City Council Meeting L. 9.
DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Consideration of an agreement for mailing services with Inland Presort and Mailing Services for an amount not-to-exceed $120,000 for a period of one year, with two additional one-year renewal options bringing the total to an amount not-to-exceed $360,000 (Management Services/Finance Director Garcia)
MOTION(S):
If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:
"I move that the City Council approve the agreement for mailing services with Inland Presort and Mailing Services."
RECOMMENDATION:
Staff recommends that the City Council approve an agreement with Inland Presort and Mailing Services for mailing/courier, folding, inserting and postage services.
DISCUSSION:
Inland Presort and Mailing Services has been providing mailing services since September 2004, which includes picking up incoming mail to the City, as well as outgoing mail from the City. When the needs of the City and the Customer Service Division changed in the area of mailing utility bills, Inland Presort provided quotes for additional services. Not only would that include the pickup of incoming mail from the post office box, but also the pickup of the weekly utility bills, which would then be folded, inserted, metered, and dropped off at the post office.
Inland Presort and Mailing Services has consistently provided a unique service that others will not provide. The quotation provides for a minimal cost increase of Redlands Regular Meeting of 06-17-25
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four percent (4%) associated with the postal rate changes, mail pickup at numerous locations, utility billing services and courier service rates to provide service for three (3) years. Given the immateriality of this increase and satisfaction with past services rendered, staff recommends Single Source award of the agreement to Inland Presort and Mailing Services.
Item
#
Description UOM Quantity Inland Presort
1 Daily pickup and delivery of mail Per
week
52 $11,700
2 Letter Processing fee (Estimated
quantity)
Per
Piece
43,500 $1,525
3 Flat Processing fee (Estimated
quantity)
Per
Piece
1,200 $715
4 Letter pieces to fold, stuff, mail
(Estimated)
Per
Piece
165,500 $12,495
Total Annual Services Cost (excluding postage costs) $26,435 The postage rate charged by the US Postal Service is expected to increase in July 2025 and may occur twice per year, as has been the U.S. Postal Service's practice in the past. This rate is a pass-through amount paid by the City to Inland Presort. Based on Fiscal Year 2023-2024 and 2024-2025, estimated costs for services with Inland Presort and Mailing Services are expected to be $13,940 for the general mail delivery services of the City and $12,495 for Utility Bill pickup, folding, inserting and drop-off at the post office. Postage pass-through reimbursement amount to Inland for metering our utility bills is estimated at $93,500 for Fiscal Year 2025-2026. The agreement has an initial term of one year in an amount not to exceed $120,000. The agreement includes optional extensions for up to two additional one-year terms with the same not to exceed amount of $120,000 per year.
ALTERNATIVES:
The Council may choose to modify, reject, or table this item.
STRATEGIC PLAN:
Not Applicable
SUBMITTED BY:
Danielle Garcia, Management Services/Finance Director
RECOMMENDED BY:
Charles M. Duggan, Jr., City Manager
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REVIEWED BY:
Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:
Aimee Hoover, Revenue Manager
Fiscal Impact
Fiscal Year: 2025-2026
Revenue Generating: No
Appropriation Required Y/N: No
Amount: 120,000
Budgeted Y/N: Y
Account No.: Various
Discussion:
Funding for the first year of the agreement in the amount of $120,000 is included in the adopted budgets for the Customer Service Division and City Manager's Office. $93,500 of this amount is a pass-through expense for postage rates and fees charged by the US Postal Service. The remaining $26,500 provides for the payment of courier services, letter and flat processing and weekly utility billing services. Funding for future years will be included in subsequent budget requests.
Attachments
Inland Presort Agreement
Inland Presort Single Source Request Form 2025
Inland Presort Price List
Postage Rates July 2024
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AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
This agreement for the provision of mailing and presort services (“Agreement”) is made and entered on this 17th of June, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and Inland Presort and Mailing Services, a California corporation, (“Contractor”). City and Contractor are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Contractor agree as follows:
ARTICLE 1 – ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to perform pickup and processing of first class metered and/or permit mail on a daily basis, and pickup utility bills to be folded, stuffed, metered and mailed on a weekly basis for the City Manager’s Office and Utility Customer Service Division, services for City (the “Services”).
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services.
ARTICLE 2 – SERVICES OF CONTRACTOR
2.1 The Services that Contractor shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.
2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws.
ARTICLE 3 – RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services.
3.2 City designates Janice McConnell, Assistant City Manager, or her authorized designee, as City’s representative with respect to performance of the courier portion of the services, and Aimee Hoover, Revenue Manager, or her authorized designee, as City’s representative with respect to perfo rmance of the weekly Utility Billing portion of the services , and Danielle Garcia, Management Services Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.
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ARTICLE 4 – PERFORMANCE OF SERVICES
4.1 The Services shall commence immediately after the Effective Date of this Agreement.
Contractor shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by this reference.
4.2 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”) and will end June 30, 2026. The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one -year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Contractor at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.
4.3 If Contractor’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff.
ARTICLE 5 – PAYMENTS TO CONTRACTOR
5.1 The compensation for Contractor’s performance of the Services shall not exceed the amount of One Hundred Twenty Thousand Dollars ($120,000) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Contractor’s performance for the Services shall not exceed the amount of One Hundred Twenty Thousand Dollars ($120,000) for the first Extended Term; and One Hundred Twenty Thousand Dollars ($120,000) for the second Extended Term, bringing the total possible amount of compensation to a not -to-exceed amount of Three Hundred Sixty Thousand Dollars ($360,000). For the Initial Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the not to not -to-exceed amount in accordance with the rates specified in Exhibit “ B,” titled “Price List,” which is attached hereto and incorporated herein by this reference
5.2 Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor’s invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first c lass, certified, registered or Redlands Regular Meeting of 06-17-25
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express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:
CITY CONTRACTOR
City Clerk Nick R. Chudasama, Owner
City of Redlands Inland Presort and Mailing Services 35 Cajon Street 2025 Park Avenue, #7
P.O. Box 3005 (mailing) Redlands, CA 92373-6274
Redlands, CA 92373 [email protected]
[email protected] (909) 307-1300
(909) 798-7531
ARTICLE 6 – INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor.
Contractor shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.
A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self-insured or exempt from the workers’ compensation laws of the State of California. Contractor shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.
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6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services.
ARTICLE 7 – CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor’s Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk ’s office pursuant to the written instructions provided by the City Clerk.
ARTICLE 8 – GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fe es for the use of in - house counsel by a Party.
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8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City’s immediate termination of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor’s employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be d eemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project re lated data, drawings, spe cifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination.
8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein , an y amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tr ied and Redlands Regular Meeting of 06-17-25
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litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement.
CITY OF REDLANDS INLAND PRESORT AND MAILING
SERVICES
By: ___________________________ By: _________________________ Mario Saucedo, Mayor Nick R Chudasama, Owner
ATTEST:
___________________________
Jeanne Donaldson, City Clerk
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EXHIBIT "A"
SCOPE OF SERVICES
CONTRACTOR’S RESPONSIBILITES
1. Contractor will provide courier service to City. Contractor will pick up the incoming mail from City’s two separate PO Boxes located at New York Post Office by 11:00 am and will drop it off at City Hall, 35 Cajon Street, Redlands, CA 92373.
2. Contractor picks up all first class letter and flat mail from City Hall, 35 Cajon Street, Redlands, CA 92373, between 4:00 and 4:30 pm.
3. Contractor driver will check the delivery slip, tray count, etc. The driver will sign the delivery slip and will return a copy to City for their records. The driver will keep letter and flat mail separate.
4. The driver will bring all the mail from the City along with other customer’s mail to Contractor’s facility. Mail checkers and supervisor check and separate the letter and flat mail for sorting by machine, or by hand. The mail will be taken to the Multi-Line Optical Character Reader (MLOCR) for barcoding and sorting.
5. After barcoding and sorting is done, the mail is randomly tested and verified by United States Postal Service (USPS) officials. All the sorted mail is collected and put in a cage, and dropped off at the San Bernardino Distribution Center.
6. All the first class mail will be delivered to USPS on the same day as it was picked up.
7. Contractor will pick up every Thursday printed Utility Bills and reminder notices from the City’s Utility Customer Service Office. City does not need to sort in zip code order.
8. Contractor will tri-fold bill or notice, insert it along with return envelope and additional insert if any to be inserted into the envelope provided by the City.
9. The inserted bill will be sorted on the MLOCR along with the other mail.
10. Contractor will deliver mail to the Post Office the next day after we receive the bills.
11. The mail will be co-mingled and Contractor will pay the postage from their permit and bill the City for the applied postage at the then current USPS pre-sorted first class rate.
12. In the event of an observed legal holiday by the City or USPS, a one or two day adjustment of pickup and delivery will be required.
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CITY RESPONSIBILITIES
1. City shall meter all first-class mail at prevailing pre-sorted first-class rate as approved by the USPS.
2. City shall place all metered mail in USPS supplied trays or tubs facing the same direction.
The City will keep full postage mail, flat size mail or any special mail separate from its pre-sort mail.
3. City shall apply proper endorsements such as pre-sorted first class and current date for all first class metered mail as required by USPS.
4. City shall provide accurate count of all pre-sorted first class metered and permit mail and shall provide a signed copy of a mailing slip at the time of pick-ups.
5. City shall allow multiple pick-ups on heavy volume mailing days, if any, in order to process the mail one time by the Contractor.
6. City shall provide a fully executed USPS Form 8096 and Form 6014 to the Contractor prior to Contractor’s commencement of the Services to facilitate Contractor’s application to USPS for Value Added Rebate and FastForward service on City’s mail.
7. City shall obtain “Drop Shipment Authorization” permit, if required, from USPS and endorse all metered First Class Mail with proper permit number.
8. City shall provide Contractor with a six-month mailing and return envelopes to be stored by Contractor at their facility for Utility Bill inserting services.
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EXHIBIT "B"
PRICE LIST
Courier Service
Pick up incoming mail from $225.00 Per Week
two PO Boxes and deliver to
City Hall by 11:00 am
(Monday – Thursday & every other
Friday)
Daily First Class Mail Pick up from City Hall
Letter* $0.035 Per Piece
Flat* $0.597 Per Piece
Weekly Utility Billing Services
Fold (1) $0.015 Per Piece
Insert (up to 2) $0.037 Per Piece
Meter $0.020 Per Piece
Each Additional Insert $0.013 Per Piece
Sort / Mail* $0.035 Per Piece
Postage Pass-Thru
Postage* $0.636 Per Piece *Prevailing First Class Presorted Rate
*Subject to change when USPS changes postal rates
Potential Postage Savings – Packages / Priority Mail
Potential Postage Savings for Parcels / Packages $0.040 - $0.200 Per Piece Potential Postage Savings for Priority Mail $0.250 - $0.400 Per Piece
The above prices will remain the same thru end of 2026 fiscal year.
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CURRENT USPS RATES
USPS is allowing the same presorted letter rates up to 3.5 ounces.
Rates for First Class Letter size mail at Presorted Rate (as follows).
Weight (ounces) Presorted Rate
0 – 3.5 $0.636
Post Cards – a $0.435
a. Rates shown apply to each single or double postcard when originally mailed; reply half of double postcard must be designed for reply mail purposes only.
Rates for First Class Flat size mail at 5-Digit rate (as follows).
Weight Not Over 5-Digit Rate
1 oz. $0.874
2 oz. $1.144
3 oz. $1.414
4 oz. $1.684
5 oz. $1.964
6 oz. $2.244
7 oz. $2.524
8 oz. $2.804
9 oz. $3.084
10 oz. $3.384
11 oz. $3.684
12 oz. $3.984
13 oz. $4.284
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EXHIBIT "C"
WORKERS’ COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.
CHECK ONE
_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply wit h such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).
_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.
Inland Presort and Mailing Services
By: Date: ___________________
Nick R. Chudasama, Owner
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Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.
Date:_______________________
To: Purchasing Division
From: ________________________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must
be accompanied by a written justification explaining the circumstances that make alternatives
unacceptable.
The
City Manager will determine whether the justification is appropriate. Requests for
exception must be supported by factual statements th at will pass an audit.
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INSTRUCTIONS
1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.
Existing Equipment:
Manufacturer/Model Number:
Age:
Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).
2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:
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3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:
4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
5. Explain what action(s) the department would take if the sole/single source services were no longer available
6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________
City Manager Approval Date
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2025 W. Park Ave., Suite #7. Redlands, CA 92373-6274
Tel: (909) 307-1300. Fax: (909) 307-1303
May 6, 2025
City of Redlands
35 Cajon Street
Redlands, CA 92373
Attn.: Ashley Sepulveda
Re: Price List – For Mailing Services:
The
following prices will remain the same thru end of 2028 fiscal year.
Daily First Class mail pick-up from City Hall
Sr Service Rates $ Unit
a. Letter* 0.035 Per Piece
b. Flat* 0.597 Per Piece
* Subject to change if there’s a price change from USPS.
Potential Postage Savings – Packages / Priority Mail
Potential Postage Savings for Parcels / Packages $0.040 - $0.200 per piece Potential Postage Savings for Priority Mail $0.250 - $0.400 per piece Courier Service
Sr Service Rates $ Unit
a. Pick-up mail from two PO Boxes and
deliver to City Hall by 11:00 am. 225.00 Per Week
(Monday – Thursday & every other Friday)
Customer Service Division – Utility Weekly Billings
Sr Service Rates $ Unit
a. Fold (1) 0.015 Per Piece
b. Insert (up to 2) 0.037 Per Piece
c. Meter 0.020 Per Piece
d. Each additional insert 0.013 Per Piece
e. Sort / Mail* 0.035 Per Piece
f. Postage * 0.636 Per Piece
* Prevailing First Class Presorted rate
* Subject to change when USPS changes postal rates
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First Class Letter rates
Weight (ounces) MXD AADC Rate
0 – 1 $ 0.636
1.1 – 2 $ 0.636
2.1 – 3 $ 0.636
3.1 – 3.5 $ 0.636
Post Cards - a $ 0.435
a. Rates shown apply to each single or double postcard when originally mailed; reply half of double postcard must be designed for reply mail purposes only.
First Class Flat rates (5-Digit)
Weight (ounces) 5-Digit Rate
1 $ 0.874
2 $ 1.144
3 $ 1.414
4 $ 1.684
5 $ 1.964
6 $ 2.244
7 $ 2.524
8 $ 2.804
9 $ 3.084
10 $ 3.384
11 $ 3.684
12 $ 3.984
13 $ 4.284
We hope this meets your requirements.
Thank you,
For Inland Presort & Mailing Services
Deven Chudasama
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2025 W. Park Ave., Suite #7. Redlands, CA 92373-6274
Tel: (909) 307-1300. Fax: (909) 307-1303
NEW USPS RATES
Dear Customer,
As you may be already aware, the postal rates are increasing effective July 14th, 2024. Please make sure all your mail has appropriate postage (new rates) applied to it. Below are the new rates for letters and flats.
First Class Letter rates
Weight (ounces) MXD AADC Rate
0 – 1 $ 0.636
1.1 – 2 $ 0.636
2.1 – 3 $ 0.636
3.1 – 3.5 $ 0.636
Post Cards - a $ 0.435
a. Rates shown apply to each single or double postcard when originally mailed; reply half of double postcard must be designed for reply mail purposes only.
First Class Flat rates (5-Digit)
Weight (ounces) 5-Digit Rate
1 $ 0.874
2 $ 1.144
3 $ 1.414
4 $ 1.684
5 $ 1.964
6 $ 2.244
7 $ 2.524
8 $ 2.804
9 $ 3.084
10 $ 3.384
11 $ 3.684
12 $ 3.984
13 $ 4.284
Note: The additional postage rate will be changed to $0.597 per flat.
If you have any questions or concerns, please feel free to call us at (909) 307 1300.
Thanking you,
For Inland Presort & Mailing Services
Nick Chudasama
President
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City Council Meeting M. 1.
DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Individual Council Member Report on Activities for May 2025 from Mayor Pro Tem Shaw (City Clerk Donaldson)
DISCUSSION:
Mayor Pro Tem Shaw has requested to include this report on the agenda for recording purposes. The report does not require City Council approval.
Attachments
Individual Council Member Activity Report May 2025-MPT Shaw Redlands Regular Meeting of 06-17-25
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May 2025 Council Activities
Mayor Pro Tem Marc Shaw
o Attend SCAG Conference in Palm Desert
o Met with resident regarding Garden Hill traffic issues o Met with resident regarding Council concerns
o Attend AK Smiley Library Reception
o Attend AK Smiley Library Open House
o Meeting with City Manager to discuss ongoing issues
o Meeting with Redlands Professional Firefighters Assn and Redlands Police Officers’ Assn to discuss workers compensation claim handling o Attend Airport Advisory Board Meeting
o Present at Chamber of Commerce Board of Directors Meeting o Attend Citrus Preservation Commission Meeting
o Attend Traffic & Parking Commission Meeting
o Met with Principal of Redlands High School
o Attend Redlands Art Association “Festival of the Arts” Show o Attend Redlands Firefighters Car Show
o Attend Memorial Day event at Hillside Memorial Cemetery o Attend CONFIRE Board of Directors Meeting
o Attend Leage of California Cities Monthly Meeting
o Attend Redlands Police Officers Association Bats and Badges event Redlands Regular Meeting of 06-17-25
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