Redlands City Council
June 17, 2025

CITY OF REDLANDS

CITY COUNCIL

A G E N D A
JUNE 17, 2025

MARIO SAUCEDO
Mayor

MARC SHAW
Mayor Pro Tempore
PAUL T. BARICH
Council Member

EDDIE TEJEDA
Council Member

DENISE DAVIS
Council Member
***

JEANNE DONALDSON
City Clerk

PHILLIP DOOLITTLE
City Treasurer
CHARLES M. DUGGAN JR.

City Manager
YVETTE M. ABICH GARCIA
City Attorney
5:00 p.m. Open Public Meeting, Public Comment (Closed Session) 6:00 p.m. Open Session (Public Meeting)
* * *
City Council Chambers
Civic Center, 35 Cajon Street, Redlands, California
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A G E N D A
The following information comprises the agenda for the regular meeting of the City Council of the City of Redlands at the times noted below in the City Council Chambers, Civic Center, 35 Cajon Street, Redlands, California, on:

TUESDAY, JUNE 17, 2025
To join via Zoom on a computer, laptop, or smart device Please visit www.zoom.us
, click on Join a Meeting
Enter the Meeting ID 896 2789 8341, then run the Zoom launcher To join via Zoom with audio only (cell phone or landline):

Dial 1-877-853-5247
Enter the Meeting ID 896 2789 8341
Should the City lose connectivity on Zoom, we will halt the meeting until it can be restored. To check on the status of remote connectivity in the event of an outage, go to the City’s website at www.cityofredlands.org
or to the City’s Facebook page at @CityofRedlands or the Instagram page at @CityofRedlands_CityHall.

In the event the City cannot reestablish Zoom connectivity in a reasonable amount of time, the mayor will adjourn the meeting to a future date.

PLEASE NOTE: Anyone desiring to speak on an agendized item at this meeting may do so during the consideration of that item. Due to time constraints and the number of persons who may wish to give oral testimony, public comments will be limited to three (3) minutes.

To provide comment while participating from Council Chambers:

Although it is not required, speakers are encouraged to submit a "Speaker Sign Up Sheet" before the meeting is convened. Forms are available in the Office of the City Clerk or in Council Chambers.

After the meeting has convened, you may place the speaker form in the basket at the table along the north wall of the Chambers. Please do not disturb the City Clerk while the meeting is in progress.

To provide comment through Zoom (on a computer, laptop, or smart device):

Click the "Raise Hand" button and the moderator will unmute you when it is your turn to speak To provide comment via audio only (cell phone or landline):

Dial *9 to "Raise Hand". The moderator will identify you by your area code and last 3 numbers of your telephone number when it is your turn to speak.

PLEASE SILENCE CELL PHONES, PAGERS AND OTHER ELECTRONIC

COMMUNICATION DEVICES UPON ENTERING THE CHAMBERS
5:00 P.M.

A. Call City Council Meeting to Order.

B. Public Comment
(Any person wishing to provide public comment on a closed session matter may do so at this time.)
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C. Recess City Council Meeting to a Closed Session

1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Salcido v. City of Redlands, et al., San Bernardino County Superior Court, Case No.

CIVSB2218452

1. Rogers, et al. v. City of Redlands, San Bernardino Superior Court, Case No.

CIVSB2126031

2. 2. Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Christopher Boatman)
Property: APN: 0171-191-30-0000
Agency
Negotiators:

Charles M. Duggan, City Manager; Christopher Boatman, Assistant City Manager
Negotiating Party: Char Burgess, President, Redlands Historical Museum Association Under Negotiation: Terms of possible transfer of the property to City. 6:00 P.M.

D. Reconvene City Council Meeting
E. Invocation by Mayor Pro Tempore Shaw- Pledge of Allegiance (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) F. Closed Session Report
(No reportable action taken in closed session unless otherwise announced by the City Attorney at this time.)
G. Presentations

1. Presentation of the International Day of Yoga Proclamation presented to Roop Goyal (Council Member Tejeda)
H. Public Comment - City Council
(At this time, the City Council will provide an opportunity for the public to address them on any subject, within the jurisdiction of the City Council, which is not already scheduled on this agenda. However, any matter that requires action will be referred to staff for a report and possible action at a subsequent meeting. Comments will be limited to three {3} minutes.) I. Consent Calendar
(The following routine items have been recommended for approval and will be acted upon simultaneously unless separate discussion and/or action is requested by a Councilmember or a member of the audience.)

1. Approve minutes of the special meeting of June 2, 2025 and minutes of regular meeting of June 3, 2025 (City Clerk Donaldson)

2. Authorize issuance of a proclamation recognizing June 21, 2025 as International Day of Yoga in Recycled Paper
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2. Authorize issuance of a proclamation recognizing June 21, 2025 as International Day of Yoga in the City of Redlands (Council Member Tejeda)

3. Approve recommendation for the re-appointments of Val Dotchkov and Amber Harrison to the Airport Advisory Board (Council Member Tejeda and Mayor Saucedo)

4. Disclosure of Settlement, Mutual Agreement and Release of Claims - Government Claim by Alexis DeLeon (City Attorney Garcia)

5. Adoption of Ordinance No. 2983 Amending Title 18 of the Redlands Municipal Code by adopting a revised Land Use Zoning Map in accordance with Program 1.1-1 ('RHNA Rezoning') of the Sixth Cycle 2021-2029 Housing Element (Development Services Director Desatnik)

6. Approve a sole source Professional Services Agreement with Health Care in Action, Inc. for a total amount not-to exceed $149,131.40 for street medicine services for the delivery of healthcare directly to people experiencing homelessness or living unsheltered (Assistant City Manager Boatman)

7. Approve a First Amendment to the Professional Services Agreement with Environment Planning Development Solutions, Inc. extending the term from June 30, 2025, to December 31, 2025, for professional consulting services and the preparation of an Environmental Impact Report and supporting technical studies for the 2021-2029 Housing Element rezoning program, and determine that the proposed action is categorically exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Development Services Director Desatnik)

8. Approve Professional Services Agreements with Willdan Engineering, for a total possible agreement amount not to exceed $180,000, and 4Leaf, Inc., for a total possible agreement amount not to exceed $180,000, to provide on-call building inspections, plan reviews, CASp consulting, emergency response and special projects, and approve an exception to the bid process to allow awards to both vendors (Development Services/Director Desatnik)

9. Approve the use of city resources and in-kind support in the amount of $3,150 related to the Art-On-State-Street event hosted by the Redlands Art Association on September 28, 2025; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311 (c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)

10. Adopt Salary Resolution No. 8697 establishing a Salary Schedule and Compensation Plan for City Employees and rescinding Resolution No. 8662 (Human Resources/Risk Management Director Meteau)

11. Approve a Professional Services Agreement with Davis Farr LLP for Infrastructure Inventory Update Services for a period of three (3) years with three (3) one-year Extended Term options for a total amount not-to-exceed $119,570 (Management Services/Finance Director Garcia)

12. Approve an agreement with Center for Internet Security (CIS) to provide cybersecurity software and services in the amount of $46,200 for a 12-month period, and authorize the City Manager or designee to execute such related agreements for software products (Management Services/Finance Director Garcia)

13. Approve an Agreement with San Bernardino County for the collection of Special District Assessments (Management Services/Finance Director Garcia) Recycled Paper
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14. Adopt Resolution No. 8693 relating to Senate Bill No. 1 Road Repair and Accountability Act (SB1) Project List and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Harris)

15. Approve the sole source purchase of a Leica Geosystems Laser Scanner and Software for the amount of $95,121.50 (Police Chief Tolber)
J. Communications

1. Discussion and possible action relating to the cancellation of the August 5 and August 19, 2025, regular meetings of the City Council (Mayor Saucedo)
K. Public Hearings

1. Ordinance No. 2976 and Ordinance No. 2977
(Mayor to declare the meeting open as a public hearing) Public Hearing to introduce Ordinance No. 2976 - Establishing Fiscal Year 2025/26 Annual Assessments for Landscape Maintenance District No. 1 in accordance with Lighting and Landscaping Act of 1972; and

1. Public Hearing to introduce Ordinance No. 2977 - Establishing Fiscal Year 2025/26 Annual Assessments for Street Lighting District No. 1 in Lighting and Landscaping Act of 1972

2. (Facilities and Community Services Director Crocker) L. New Business

1. Consideration of a Real Estate Transfer Agreement between Redlands Historical Museum Association and the City of Redlands and determination that approval of the agreement is exempt from the California Environmental Quality Act according to Section 15061(b)(3) (Assistant City Manager Boatman)

2. Consideration of a Property Donation Agreement with the Dearborn Park Trust 3/1/17 for the donation to City of Assessor’s Parcel No. 0170-302-07-0000 and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California Environmental Quality Act (Assistant City Manager Boatman)

3. Consideration of a Professional Services Agreement with RRM Design Group for a total contract amount not-to-exceed $142,990 for the preparation of standard design plans for Accessory Dwelling Units (ADUs) and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Development Services Director Desatnik)

4. Consideration of Resolution No. 8695 approving Agreement 3CA07221 with the Department of Forestry and Fire Protection (Cal Fire) for wildland protection during fiscal year 2025-2026 for an amount not to exceed $332,672.55 (Fire Chief Sessler)

5. Consideration of a Non-Professional Services Agreement with BrightView Landscape Services, Inc. for Sports Field Maintenance services for a 3-year term for an amount not to exceed $1,081,118 and determine that approval of the agreement is exempt from the California Environmental Quality Act pursuant to Section 15301(h) of the CEQA Guidelines (Facilities and Community Services Director Crocker)

6. Consideration of a $339,879 purchase order modification with Enterprise FM Trust for the vehicle Recycled Paper
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6. Consideration of a $339,879 purchase order modification with Enterprise FM Trust for the vehicle lease and maintenance program resulting in a total purchase order amount not to exceed $3,495,616 and a total contract amount not to exceed $5,068,269 (Facilities and Community Services Director Crocker)

7. Consideration of Resolution No. 8679 approving the City of Redlands Personnel Rules and Regulations and rescinding Resolution No. 8200 (Human Resources/Risk Management Director Meteau)

8. Consideration of Fiscal Years 2025 & 2026 Mid-Biennium Budget Update (Management Services/Finance Director Garcia)

9. Consideration of an agreement for mailing services with Inland Presort and Mailing Services for an amount not-to-exceed $120,000 for a period of one year, with two additional one-year renewal options bringing the total to an amount not-to-exceed $360,000 (Management Services/Finance Director Garcia)
M. Individual Council Member Announcements and/or Reports on Activities (No collective discussion or action.)

1. Individual Council Member Report on Activities for May 2025 from Mayor Pro Tem Shaw (City Clerk Donaldson)
N. Adjournment
The next regular meeting of the City Council will be held on July 1, 2025.

If you challenge any proposed development entitlement listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Goutam Dobey, of the Municipal Utilities and Engineering Department at (909) 798-7584 ext 2. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
(28 CFR 35.102-35.104 ADA Title II)
Any writings or documents distributed to a majority of the City Council regarding an open session agenda item less than 72 hours before this meeting are available for public inspection at the City Clerk's Office or at the dais of the City Clerk once the open session begins.

Staff reports or other written documentation relating to items referred to on the agenda are available at the A. K. Smiley Public Library, 125 West Vine Street, Redlands, California, and on the City’s website referenced below.

Regular meetings are televised live on Redlands TV Channel 3 (Spectrum) and Channel 35 (Frontier) and re-broadcast at 7:00 P.M. the following Wednesday, Friday and Sunday; and at 9:00 A.M. Thursday, Saturday and Monday. Meetings are also streamed live and archived for later viewing on demand on the City’s website at www.cityofredlands.org
. Agendas, staff reports and minutes of the City Council of the City of Redlands are available online at: www.cityofredlands.org.

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City Council Meeting I. 1.

DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve minutes of the special meeting of June 2, 2025 and minutes of regular meeting of June 3, 2025 (City Clerk Donaldson) MOTION:

I move to approve the special meeting minutes of June 2, 2025; and1.

I move to approve the regular meeting minutes of June 3, 2025.2.

Attachments
Special Meeting Minutes of June 2, 2025
Regular Meeting Minutes of June 3, 2025
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MINUTES

Special meeting of the City Council of the City of Redlands held in the Orton Center Room, University of Redlands, 1200 E. Colton Avenue, Redlands on June 2, 2025 at 12:00 P.M.

Present:  Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; James Garland, Assistant Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director

Redlands Chamber Board President Jan Hudson welcomed and acknowledged several dignitaries and expressed her appreciation of all the event sponsors making this day possible. Sponsors included Kaiser Permanente, University of Redlands, Engineering Resources of Southern California, Redlands Public Market, Redland Community Hospital, ServPro, Darrel Olson Insurance Solutions, Welsh Insurance Services, SBD International Airport, Boys and Girls Club, SoCalGas, Southern California Edison, HUB, Barich & Associates, Teamsters Local 1932, Crafton Hills College and Yellow Lab Entertainment. Presentations were made by Chamber of Commerce Executive Director Evan Sanford and Redlands Unified School District Superintendent Juan Cabral. Board President Hudson introduced Mayor Mario Saucedo to provide the State of the City presentation.

To address Brown Act considerations, Mayor Saucedo called the special meeting to order at 12:15 P.M. to provide the opportunity for Council Members to attend the State of the City luncheon.

On behalf of the City, he thanked the University of Redlands and the Redlands Chamber of Commerce for hosting and organizing today’s event, and finally he thanked the staff.

PUBLIC COMMENT
None forthcoming

STATE OF THE CITY ADDRESS

Mayor Saucedo provided an overview of the City's accomplishments of last year and pointed out there are exciting things continuing to happen.

New City Hall - He offered an update on the State Street City Hall, Citrus Center. The new location will provide a more efficient space for City employees and improve service to residents and local businesses. In March 2023, the City Manager’s Office, City Attorney and City Council offices were the first to occupy the Citrus Center, in refurbished sixth-floor offices. The City Treasurer’s Office Special_State of the City_June 2, 2025

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was later added. Among the many upgrades, the new Council Chambers will feature modern technology, including electronic voting, electronic speaker sign-ups and modern audio-visual capability, as well as increased seating capacity. Current plans call for construction to go to bid in August with project completion expected by the end of next year. The City is still exploring options for the current property at Cajon and Citrus, including options for re-use and expanded public parking.

Financial Status
- For many years, the City has managed its finances with balanced budgets, responsible reserves and prudent financial management. As a result, the city is better positioned than many to weather economic uncertainty. With a deliberate approach focused not just on solvency but sustainability, prior City Councils adopted fiscal policies that have allowed the city to grow the General Fund reserves, setting aside funds to manage potential economic downturns. The city does not rely on borrowing for any operational costs and has stayed ahead of the curve by modernizing the financial systems and improving long-range forecasting. Much credit belongs to the City’s financial management team, the directors and to City Manager Duggan, who implemented two-year budget cycles and six-year strategic planning that helps to maintain and expand essential City services, provide excellent customer service, envision and implement long-term goals and strategies, and remain nimble to address inevitable changes that may come from regional, statewide and national policies.

Community Engagement
- Community engagement and feedback from residents and local businesses are essential as the City navigates this environment. Tools, such as the upcoming annual City survey that measures resident satisfaction with local services, are important in evaluating the job the City is doing, and will allow for ways to adjust and improve communication as necessary.

He emphasized that he and his council colleagues were always available to talk and, more importantly, to listen to the public's questions, concerns and ideas. Mayor Saucedo added that Redlands is resilient, embracing challenges and opportunities, and he is excited about the future.

City of Redlands Staff Presentations

In the City's commitment to openness and transparency, Mayor Saucedo was pleased to introduce Director Brian Desatnik, Police Chief Rachel Tolber, Fire Chief Rich Sessler and Assistant City Manager Chris Boatman to make presentations and report on some of the pressing issues of interest to the community. They each utilized a variety of maps and photos and data to tell the story of their department's achievements.

Development Services Director Desatnik highlighted current development projects. Police Chief Tolber followed by Fire Chief Sessler discussed the Police and Fire Departments’ ongoing efforts to address and improve public safety in the community. Assistant City Manager Chris Boatman shared the challenges and tremendous successes of the City's homeless outreach programs. He presented a brief video highlighting the many people who play a role in the day-to-day efforts to assist the homeless population. He pointed out the program has flourished under the leadership of Homeless Solutions Manager David Rabindranath and his team.

ADJOURNMENT
There being no further discussion, Mayor Saucedo thanked the Redlands Chamber of Commerce and all the event sponsors. The special meeting was adjourned at 1:05 P.M. Chamber President Jan Hudson closed out the meeting with additional thanks to everyone who made this event a success.

Special_State of the City_June 2, 2025

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MINUTES

Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on June 3, 2025 at 5:00 P.M.

Present:  Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tempore
Paul Barich, Council Member
Eddie Tejeda, Council Member
Denise Davis, Council Member
Staff: Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris, Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Jeremy Floyd, Deputy Police Chief; Tabitha Crocker, Facilities and Community Services Director; Robert Meteau, HR/Risk Management Director

Mayor Saucedo called the meeting to order and explained that comments could be presented in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide comment on any item on the agenda for the closed session.

PUBLIC COMMENT

None forthcoming

CLOSED SESSION

Conference with Legal Counsel – Anticipated Litigation Pursuant to Government Code Sections 54956.9(d)(2) and (e)(3):

A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, based on the receipt of a government claim from claimant Alexis DeLeon threatening litigation (copy available for public inspection in City Clerk’s Office).

Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (City Attorney Garcia)
Salcido v. City of Redlands, et al., San Bernardino County Superior Court, Case No. CIVSB2218452a.

Conference with legal counsel: Anticipated Litigation - Government Code §54956.9(d)(4) (City Attorney Garcia)
One Case:
a. Possible initiation of litigation by the City.

Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Christopher Boatman)

Property:  APN: 0292-481-93-0000 and 0292-481-94-0000
Agency
Negotiators:

Charles M. Duggan, City Manager; Christopher Boatman, Assistant City Manager CC_June 3, 2025

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Negotiating Party: Venkateswara R. Paladugu and Geetha K. Paladugu, Trustees of the Paladugu Family Trust
Under Negotiation: Terms of payment and price for possible purchase of property by the City.

Conference with real property negotiators - Government Code §54956.8 (Assistant City Manager Christopher Boatman)

Property: APN: 0168-343-01-0000
Agency Negotiators: Charles M. Duggan, City Manager; Christopher Boatman, Assistant City Manager Negotiating Party: Kevin Sartin, Sartin Company, Inc.

Under Negotiation: Terms of payment and price for possible sale of property by the City.

RECONVENE CITY COUNCIL MEETING

The meeting reconvened at 6:16 P.M. with an invocation by Council Member Tejeda followed by the pledge of allegiance to the American flag.

CLOSED SESSION REPORT

City Attorney Garcia announced Item No. C.1. - The City Council approved a settlement agreement and release of all claims between the City of Redlands and Alexis DeLeon pursuant to the following material terms: 1-The City shall pay DeLeon the sum of $125,000 within 30 days of receipt of a fully executed settlement agreement by all parties; 2-DeLeon shall release City of any and all claims in connection with the government claim that she filed. Once fully executed, the agreement will be on file with the City Clerk's Office. The motion to approve the settlement, mutual agreement and release of all claims was made by Mayor Pro Tem Shaw, seconded by Council Member Tejeda and passed unanimously.

City Attorney Garcia added there was no reportable action taken on Items C.2.; C.3.; C.4; and C.5.

PRESENTATIONS

Juneteenth Proclamation
Mayor Saucedo presented a Proclamation declaring June 19, 2025, as Juneteenth to Pastor Donald R. Robinson, of Community Missionary Baptist Church and his Chief of Staff Dr. Brenda Butler. Council Member Davis presented a Proclamation declaring June 19, 2025, as Juneteenth to Daphne Hawkins, Founder & President of The LOVE Program.

LGBTQ+ Pride Month Proclamation
Council Member Davis presented a Proclamation recognizing June 2025 as LGBTQ+ Pride Month to Salem Clawthorne.

PUBLIC COMMENT

Open Government - Steve Rogers urged the Council to promote an open government that was free of fraud, waste CC_June 3, 2025

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Open Government - Steve Rogers urged the Council to promote an open government that was free of fraud, waste and abuse.

Garden Hill Road - Del Barrett, Nancy Blastos and Roger Ervast voiced opposition to closing Garden Hill Road, as discussed at a recent Traffic and Parking Commission (TPC) meeting, and insisted the City keep the street open to through traffic.

Director Harris confirmed that the TPC did not take action after their discussion on May 22, 2025, to consider closing Garden Hill Road, and it will remain open.

Theme Park Proposal
- Mychaell Johnson proposed the City consider developing a theme park for San Bernardino County. He had concepts and designs that he wanted to share with leadership. He envisioned a site that promoted a creative community and fun atmosphere.

Rattle in Seattle - Joshua Hall read from an article describing a demonstration where protesters squared off outside Seattle City Hall. The clash was between LGBTQ supporters and evangelical and conservative groups.

Diverging Ideologies
- Peter Hall was displeased with the treatment of Redlands Unified School District Board Member Candy Olson. He said she has been unfairly treated for her stance regarding transgender athletes.

Settlement Costs & Fuel Costs
- Gregory Brittain was concerned about a number of settlement agreements the City had recently approved, and he said that taxpayers should not be responsible for footing the bill. He complained about the state's gas tax increase, scheduled to take effect July 1, 2025. He claimed it would add $0.65 per gallon, and he recommended the Council speak out against the increase.

Appreciation
- Michael Paisner thanked Council Member Davis for promoting the Pride Month Proclamation, as well as the one in celebration of Juneteenth.

CONSENT CALENDAR

Minutes

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, the regular meeting minutes of May 20, 2025.

Vote: 5 - 0 Passed

Juneteenth Proclamation

As public comment, Gregory Brittain suggested that the focus of Juneteenth was wrongly misplaced on an event for slaves in Texas that learned about the Emancipation Proclamation two months after the end of the Civil War, but instead the focus should be on a full recognition of all lives sacrificed throughout the country, including union soldiers.

On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the issuance of a Proclamation declaring June 19, 2025, as Juneteenth.

Vote: 5 - 0 Passed

LGBTQ+ Pride Month Proclamation

As public comment, Gregory Brittain was not in favor of celebrating June as LGBTQ+ Pride Month, and he stated he believes there are two genders and only two genders.

On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council CC_June 3, 2025

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On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the issuance of a Proclamation recognizing June 2025 as LGBTQ+ Pride Month.

Vote: 5 - 0 Passed

MOU Electronic Recording Services

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, a Memorandum of Understanding between the Counties of Los Angeles, Orange, Riverside, San Diego and the City of Redlands for Secure Access to Electronic Recording Services through SECURE Government to Government (G2G) Portal.

Vote: 5 - 0 Passed

Real Estate Consulting Services & On-Site Security Services

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, the sole/single source purchase order with Tierra West Advisors, Inc. in an amount not-to exceed $38,165 for real estate consulting services; and approved a sole/single source purchase order with Delta Private Security in an amount not-to-exceed $44,800 for on-site security services at the City's supportive housing complex.

Vote: 5 - 0 Passed

Resolution Nos. 8652 & 8653 FY 25/26 SLD No.1 and LMD No.1 Assessments

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No. 8652, for the Annual Engineer's Reports Preliminary Approval; and approved Resolution No. 8653, for the Declaration of Intention to Levy Fiscal Year 25/26 Street Lighting District No. 1 and Landscape Maintenance District No. 1 Assessments. A public hearing is required to levy these assessments, and it is scheduled for June 17, 2025.

Vote: 5 - 0 Passed

In-Kind Support 2025 Summer Music Festival Event

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously determined, by roll call vote, that authorization for the items associated with the 2025 Summer Music Festival are exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act; authorized and approved the expenditure of city resources and in-kind support in the amount of $42,275.78 for the 2025 Summer Music Festival, which will be held from June 20th to August 15th, 2025; and authorized and approved the temporary street closures detailed in the staff report for the 2025 Summer Music Festival, which will be held from June 20th to August 15th 2025.

Vote: 5 - 0 Passed

Amending Property Tax Management, Information, and Audit Services Agreement

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, the First Amendment to the Agreement for property tax management, information, and audit services with HdL Coren & Cone to increase the total agreement amount from $99,875 to $105,470.

Vote: 5 - 0 Passed

CC_June 3, 2025

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Resolution No. 8686 Special Tax Levy CFD 2003-1

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No. 8686 establishing the special tax levy within the City of Redlands Community Facilities District No. 2003-1 (Redlands Business Center).

Vote: 5 - 0 Passed

PUBLIC HEARINGS

2021–2029 Housing Element Rezoning Project

Council Member Davis announced that due to property ownership within 500 feet of two of the parcels being considered for rezoning, she was abstaining from voting on APN 029216510 and APN 029216702. City Attorney Garcia clarified that Council Member Davis was allowed to participate in the balance of the discussion.

Mayor Saucedo declared the meeting open as a public hearing and called on Development Services Senior Planner Kevin Beery for a detailed report on matters concerning the 2021–2029 Housing Element Rezoning Project, implementing Housing Element Program 1.1-1. Items to be considered included 1) Resolution No. 8687 to certify the Final Subsequent Environmental Impact Report; 2) Resolution No. 8688 for General Plan Amendment No. 149 to amend the Land Use Map and change the designation of seven parcels to Medium Density Residential, change 14 parcels to High Density Residential, and change a portion of one parcel to Public/Institutional; 3) Resolution No. 8689 for Amendment No. 1 to Concept Plan 4 to remove three parcels from the Concept Plan No. 4 boundaries; 4) Resolution No. 8690 for Amendment No. 54 to the East Valley Corridor Specific Plan (Specific Plan No. 40) to remove 21 parcels from the Specific Plan's boundaries (and designate the zoning pursuant to RMC Title 18), change the land use designation of one parcel to Multiple Family Residential–2500 District (EV/2500RM), and change the land use designation of one parcel to Public/Institutional (EV/PI) District to accommodate the existing land use; 5) Ordinance No. 2983 for Zone Change No. 479, a proposal to amend the Zoning Map amendment to change the zone of nine parcels to Multiple Family Residential (R-2) and change 16 parcels to Multiple Family Residential (R-3) district pursuant to Title 18 (Zoning Regulations) of the Redlands Municipal Code; and change the zone of one parcel to Multifamily Residential (EV/2500RM) and a portion of one parcel to Public Institutional (EV/IP) within the East Valley Corridor Specific Plan (Specific Plan No. 40).

In summary, the Project will implement program 1.1-1 (RHNA Rezoning) of the Housing Element; will allow infill areas to be utilized for residential development; will meet special findings under Measure 'U' to allow redesignation of agricultural land; and will not adversely affect land use or circulation plans, infrastructure, or resource capacity (e.g. water supply). A Subsequent Environmental Impact Report (SEIR) to the 2035 General Plan EIR was prepared for the Project.

As public comment, Steve Rogers originally thought this item was in connection to an item the Planning Commission had reviewed on May 27, 2025, but ultimately understood these were two different matters. He added he strongly believed the City's General Plan was not currently in any kind of acceptable condition. Director Desatnik clarified that the matter being considered by the Council tonight was reviewed and recommended by the Planning Commission on April 22, 2025. Bruce Laycook said an approval would be very good news, as it will allow for more units of low-income and very low-income housing development. He suggested the City work towards identifying any actions or programs to meet its RHNA allocation numbers. Three written comments were received, voicing various questions and concerns, with one comment asking the Council to deny the Project and one comment asking to table and reschedule this matter to a later date uncertain. With no further comments, Mayor Saucedo closed the public hearing.

On motion of Council Member Barich, seconded by Council Member Tejeda, the City Council adopted, by roll call vote, Resolution No. 8687 to adopt and certify the Final Subsequent Environmental Impact Report prepared for the project, including the Findings of Fact and the Statement of Overriding Considerations and Mitigation Monitoring & Reporting Program in accordance with the California Environmental Quality Act; adopted Resolution Nos. 8688, 8689 and 8690 approving the General Plan Amendment, Specific Plan Amendment, and Concept Plan Amendment; and introduced Ordinance No. 2983 to amend the Zoning Map; Council Member Davis abstained from voting on APN 029216510 and APN 029216702 only.

CC_June 3, 2025

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Vote:  5 - 0
Abstain: Council Member Davis abstained from voting on APN 029216510 and APN 029216702

Resolution No. 8685 CA Municipal Finance Authority Revenue Bonds, Series 2025 (HumanGood)

Mayor Saucedo declared the meeting open as a public hearing and called on Management Services/Finance Director Garcia for details of Resolution No. 8685, approving the issuance of the California Municipal Finance Authority Revenue Bonds, Series 2025 (HumanGood). The HumanGood affiliated group of companies owns and operates various continuing care communities throughout the region. HumanGood requested that the California Municipal Finance Authority (“CMFA”) serve as the municipal issuer of an aggregate principal amount of tax-exempt revenue bonds not to exceed $205,000,000. The proceeds of the Bonds will be used to finance expenditures for various renovations to existing infrastructure and upgrades to housing units and amenities at continuing care communities throughout the state of California owned and operated by HumanGood, including Plymouth Village, 900 Salem Drive, Redlands. This is the same property site as was included in the California Municipal Finance Authority Revenue Bonds, Series 2019 and Series 2021 (HumanGood). The Bonds to be issued by the CMFA for the Project will be the sole responsibility of the Borrower, and the City will have no financial, legal, moral obligation, liability or responsibility for the Project or the repayment of the Bonds for the financing of the Project.

In order for the Bonds to qualify as tax-exempt bonds, the City must conduct a public hearing (the “TEFRA Hearing”) providing members of the community with an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the Project. The Public Hearing Notice was published on May 23, 2025, and outside of holding the TEFRA hearing, no other participation or activity of the City or the City Council with respect to the issuance of the Bonds will be required.

As public comment, Steve Rogers raised questions about the steps and procedures followed by other agencies to approve the issuance of the bonds, specific to their location. As an explanation, City Manager Duggan said that each agency was required to conduct their own public hearing and certify the issuance of bonds in order for a HumanGood property to benefit. As a Board Member of HumanGood Affordable Housing, Bruce Laycook expressed his sincere appreciation of the City's efforts and support for this matter. With no further discussion, the Mayor closed the public

On motion of Council Member Paul Barich, seconded by Mayor Pro Tempore Marc Shaw, the City Council unanimously adopted, by roll call vote, Resolution No. 8685, approving the issuance of the California Municipal Finance Authority Revenue Bonds, Series 2025 (HumanGood) Vote: 5 - 0 Passed

NEW BUSINESS

Resolution No. 8692 Subrecipient Agreements - Encampment Resolution Funding (ERF-3-R) Program

Homeless Solutions Manager David Rabindranath provided background on Resolution No. 8692 authorizing the City Manager, or designee, to execute the Subrecipient Agreements, any amendments and all other related documents associated with the Encampment Resolution Funding (ERF-3-R) Program for an amount not-to-exceed $4,155,600. On April 30, 2024, the Homeless Solutions Division Program Manager submitted an ERF-3-R Program grant application for a comprehensive plan to implement a multi-faceted approach addressing ongoing homelessness challenges. On December 17, 2024, the Council accepted the HCD ERF-3-R grant for the amount of $5,341,800.

The Program funds will be allocated to local non-profit service providers (subrecipients) in order to meet the project's proposed outcomes. Funding will be for a 24-month period beginning June 4, 2025. The subrecipients will provide a range of supportive services through a multi-faceted approach geared towards the specific needs of the homeless populations in Redlands, including temporary and transitional housing as well as securing housing for up to 100 individuals. Additional services include mental and substance-use treatment, employment assistance, and specialized care for those with chronic health and physical disabilities.

As public comment, Bruce Laycook was pleased to recognize the efforts of Mr. Rabindranath and highlight the partnership between his team and HumanGood, as they work towards housing the homeless. Council Members CC_June 3, 2025

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partnership between his team and HumanGood, as they work towards housing the homeless. Council Members offered their full support for the subrecipient agreements.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, Resolution No. 8692 authorizing the City Manager, or designee, to execute the Subrecipient Agreements, any amendments and all other related documents associated with the Encampment Resolution Funding (ERF-3-R) Program for an amount not-to-exceed $4,155,600. The Subrecipients, detailed in the staff report as single/sole source providers, are for the ERF-3-R Program.

Vote: 5 - 0 Passed

Hearing for Reporting City Vacancies & Recruitment and Retention Efforts

Mayor Saucedo declared the meeting open as a public hearing and called on Human Resources Manager Kisha McDonald for a report on city vacancies and the status of recruitment and retention efforts as required by Assembly Bill 2561, effective January 1, 2025. The goal of AB 2561 is to enhance transparency regarding staffing issues and provide a forum for employee organization and the public to address ongoing staffing challenges.

To be in compliance with AB 2561, the City must take the following actions: 1) Hold a Public Hearing at least once each fiscal year before the City Council and present information regarding the status of vacancies and recruitment and retention efforts and identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process; 2) Hold Hearing Before Final Budget: The annual presentation must occur before the adoption of the final budget; 3) Recognized Employee Organizations must be allowed to participate and be given an opportunity to make a presentation during the Hearing. Ms. McDonald reviewed various statistics related to employee staffing and said that as of December 2024, all bargaining units had a vacancy rate below 20%.

She outlined the City's current strategies for attracting and retaining employees.

Jeff Frisch, President of the Redlands Police Officers Association, offered a detailed look into the Redlands Police Department's (RPD) needs and staffing concerns. He touched on staffing data collected from May 12-16, to give the Council Members a snapshot of the challenges they faced. He listed various enforcement teams within the RPD and the numbers available for active patrol staffing. He reviewed the potential for burn-out with the use of ongoing overtime. He compared the RPD's vacancy rates with surrounding agencies, which clearly showed that RPD was well above other agencies. He pointed out that a high number of background failures and the lack of speed to complete backgrounds was troublesome. In conclusion, Officer Frisch presented the needs and requests of RPD:

Continuous Lateral Officer recruitment
Speed of entire process needs to be 90 days
Backgrounds done in 30-45 days
Retired annuitant background investigators
Recruitment budget
More autonomy by Police Department training division
Match starting wages and time banks when appropriate
Council Members discussed at length the City's vacancy and retention rates and, in particular, the specific needs of the RPOA. They posed various questions to the staff, asking about marketing strategies, outreach efforts, developing a larger target recruitment audience, capitalizing on Police Academy recruits and efforts to reduce the timeline for backgrounds to be completed.

As public comment, Michael Paisner raised questions about turnover rates, which he said seemed high and very concerning, and he wondered if exit interviews were conducted. Roberto Ceja recognized the potential for serious burn-out among officers due to ongoing overtime demands, and championed the value of building a strong wellness program. With no further discussion, Mayor Saucedo closed the Hearing.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, to receive and file the vacancy report and status of recruitment and retention efforts as required by Assembly Bill 2561 (Government Code Section 3502.3).

Vote: 5 - 0 Passed

CC_June 3, 2025

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Third-Party Liability Claims Administration Agreement

Human Resources/Risk Management Director Meteau introduced a Professional Services Agreement with Carl Warren & Company, LLC., for Third-Party Liability Claims Administration for an amount not-to-exceed $663,735.

To secure long-term cost efficiency and improve service reliability, the City issued a Request for Proposals (RFP) in early 2025 for TPA services.  Five proposals were received in response to the RFP.  Proposals were evaluated based on qualifications, pricing, service structure, and references, and Carl Warren & Company LLC was selected.

The initial term of the agreement is three years with the option to extend two additional one-year terms. The transition to Carl Warren & Company, LLC will be effective July 1, 2025, aligning with the new fiscal year.

On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, a Professional Services Agreement with Carl Warren & Company, LLC., for Third-Party Liability Claims Administration for an amount not-to-exceed $663,735. The initial term of the agreement is three years with the option to extend two additional one-year terms. The transition to Carl Warren & Company, LLC will be effective July 1, 2025, aligning with the new fiscal year.

Vote: 5 - 0 Passed

CONFIRE Joint Powers Authority Membership

Fire Chief Sessler reported on the benefits of the City continuing the Fire Department’s membership in the CONFIRE Joint Powers Authority for Fiscal Year 2025–2026. Through this cooperative effort, CONFIRE provides centralized dispatching for fire and emergency medical services, serves as a secondary public safety answering point for 9-1-1 calls, and supports information technology services for member agencies. The governance and operational practices of CONFIRE are directed collectively by the member agencies to ensure mutual benefit and accountability. The continued participation in CONFIRE supports the City’s commitment to regional collaboration and high-quality public safety services and the annual service fee amount is not to exceed $922,557.

On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the Fire Department’s continued participation in the CONFIRE Joint Powers Authority for Fiscal Year 2025–2026; and authorized to pay the associated annual service fee in an amount not to exceed $922,557.

Vote: 5 - 0 Passed

Cloud VoIP Services & Master Service Agreement Phone Hardware, Software, and VoIP

Information Technology Manager Eric Owens detailed a five-year Professional Services Agreement with ICS Intelesys, Inc. for Cloud VoIP Services Migration in an amount not-to-exceed $74,601 and a five-year Master Service Agreement with RingCentral, Inc. for corresponding phone hardware, software, and VoIP as a service in an amount not-to-exceed $485,548.

On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the City Council unanimously approved, by roll call vote, a five-year Professional Services Agreement with ICS Intelesys, Inc. for Cloud VoIP Services Migration in an amount not-to-exceed $74,601; and approved a five-year Master Service Agreement with RingCentral, Inc. for corresponding phone hardware, software, and VoIP as a service in an amount not-to-exceed $485,548.

Vote: 5 - 0 Passed

Citywide Annual POs Miscellaneous Tools, Equipment & Supplies for FY 2025-2026

Management Services/Finance Director Garcia presented the Citywide Annual Purchase Orders for miscellaneous CC_June 3, 2025

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Management Services/Finance Director Garcia presented the Citywide Annual Purchase Orders for miscellaneous tools, equipment and supplies for Fiscal Year 2025-2026 that have been budgeted for each department for a total not to exceed $1,080,000. By leveraging purchasing power and economies of scale, the City is expecting to receive roughly $114,000 savings in the upcoming year. Council Member Barich voiced his opposition to working with Lowe's.

On motion of Council Member Eddie Tejeda, seconded by Council Member Denise Davis, the City Council approved, by roll call vote, the Citywide Annual Purchase Orders with Lowe’s, Fastenal, Home Depot, and Office Depot for Fiscal Year 2025-2026 for a total not to exceed $1,080,000.

Vote: 4 - 1 Passed
NAY:  Council Member Paul Barich

Purchase Portable Radios from Motorola Solutions

Deputy Police Chief Floyd explained the need for the sole source purchase for 800 MHz APX 6500 and APX 6000 portable radios from Motorola Solutions in an amount not to exceed $820,031.37. The purchase provides for forty new 800 MHz APX 6000 portable radios, seventy-seven APX 6500 in-car mobile radios, and miscellaneous adapter parts and batteries to replace the current aging equipment, which was purchased approximately 25 years ago. These radios will be installed inside police vehicles as well as assigned to police personnel, which is vital for the department's operational efficiency, safety, and emergency response capabilities.

On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Denise Davis, the City Council unanimously approved, by roll call vote, the sole source purchase for 800 MHz APX 6500 and APX 6000 portable radios from Motorola Solutions in an amount not to exceed $820,031.37.

Vote: 5 - 0 Passed

COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES

State of the City - All Council Members were present for the State of the City event, hosted by the Chamber of Commerce and held June 2, at the Orton Center. Many in attendance remarked that the presentations were informative and interesting and enlightening, and the new format was appreciated.

Mayor Saucedo and Mayor Pro Tem Shaw thanked City staff for their tremendous efforts to make the State of the City such a great event.

Council Member Barich
attended the RPOA fundraiser for Officer Seth Franklin. He enjoyed the Memorial Day event at Hillside Memorial Park, the Bats and Badges event, the Professional Firefighter's Car Show, and the Festival of Arts.

Council Member Tejeda
attended the RPOA fundraiser for Officer Seth Franklin, who recently passed away. He enjoyed the Memorial Day event at Hillside Memorial Park and the Bats and Badges event.

Council Member Davis
participated in the Blue Zone walk at Brookside Park, enjoyed the Professional Firefighter's Car Show, the Festival of Arts, and attended the Climate Policy Group meeting.

ADJOURNMENT

There being no further action required the meeting adjourned at 8:47 P.M. The next regular meeting of the City of Redlands City Council will be held on June 17, 2025.

CC_June 3, 2025

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City Council Meeting I. 2.

DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Authorize issuance of a proclamation recognizing June 21, 2025 as International Day of Yoga in the City of Redlands (Council Member Tejeda)
MOTION:

I move to authorize a proclamation recognizing June 21, 2025 as International Day of Yoga in the City of Redlands.

Attachments
International Yoga Day 2025
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City Council Meeting I. 3.

DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve recommendation for the re-appointments of Val Dotchkov and Amber Harrison to the Airport Advisory Board (Council Member Tejeda and Mayor Saucedo)
MOTION:

I move to re-appoint Val Dotchkov and Amber Harrison to each serve a four-year term on the Airport Advisory Board ending May 1, 2029.

RECOMMENDATION:

Pursuant to the Redlands Municipal Code, appointments to this board are made by the Mayor and approved by the City Council. However, Mayor Saucedo has expressed his desire to rotate recommendations for commission/board appointments among the City Council members. Council Member Tejeda has been delegated authority by Mayor Saucedo to make the recommendation for this appointment. It is recommended by Mayor Saucedo and Council Member Tejeda that Val Dotchkov and Amber Harrison each serve a four-year term on the Airport Advisory Board ending May 1, 2029.

DISCUSSION:

The terms of Airport Advisory Board members Amber Harrison and Val Dotchkov expired on May 1, 2025. Both board members expressed their interest in re-appointment. In April, the City issued a public notice soliciting applications for the Airport Advisory Board. The public notice was concurrently aired on Redlands TV and posted on the community bulletin board at the A. K. Smiley Public Library. The local newspapers also received distribution of the public notice. Two new applications were received and were included for consideration. After reviewing all applications, Council Member Tejeda is recommending Val Dotchkov and Amber Harrison be re-appointed to each serve a four-year term ending on May 1, 2029.

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The Airport Advisory Board consists of seven members as follows:

Amber Harrison
Jason Golembeski
Richard Jones
Val Dotchkov
Robert Pearce
Vacant
Vacant
ALTERNATIVE:

The City Council may choose not to support the recommendation and direct staff to seek further applications for consideration.

SUBMITTED BY:

Janice McConnell, Assistant City Manager
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
PREPARED BY:

Amy Edwards, Senior Administrative Assistant
Attachments
Airport Notice 4.1.25
Airport Advisory Applications
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City of

REDLANDS
Incorporated 1888
300 E. State Street, Suite 690, R edlands, CA 92373
909-798-7510
www.cityofredlands.ca.us

PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that the City Council of the City of Redlands encourages residents to apply for a position on the following board:

AIRPORT ADVISORY BOARD
The
Airport Advisory Board acts in an advisory capacity to the City Council in all matters pertaining to the administration, operation, development, improvement and maintenance of the Redlands Municipal Airport.

The Airport Advisory Board meets on the third Thursday of each month at 6:00 p.m.

Residents interested in applying for the non-salaried position on this board may request application forms from the Office of the City Clerk, City Hall, 35 Cajon Street, Suite 4 or by phone at 798-7510, or from the City's website www.cityofredlands.org Applications will be accepted until April 15, 2025.

Amy Edwar , enior Administrative Assistant
Office of the · y Manager
City of Redlands, California
4/1/25
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CITY OF REDLANDS

COMMISSION APPLICATION FORM
(Please note that this form is a public record that may be subject to disclosure upon request.) COMMISSION\BOARD APPLIED FOR
______________________________________________________________________________ Name_________________________________________________________________________ Address _ _________________________________________
Telephone (Work)_________________________ (Cell / Home) _____ Email _______
Occupation ____________________________________________________________________ Reasons for desiring to serve – relevant experience and qualifications:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Signature ___________________________________________ Date __________________ *I f a p p o i n t e d , p l e a s e b e a d v i s e d t h a t a l l C i t y c o m m i s s i o n e r s a n d c o m m i t t e e / b o a r d m e m b e r s m u s t c o m p l e t e mandatory harassment prevention training consistent with the requirements of Assembly Bill No. 1825. (Resolution No. 7206 adopted July 26, 2012)
Two References: (Please do not include Councilmembers or City Staff) (1) _________________________________ (2) ____________________________________ _______________________________ ____________________________________ _________________________________ ____________________________________ Telephone ___ Telephone _________
Return Application to: Office of the City Council, C/O Office of the City Manager 300 E. State Street, Suite 690, Redlands, CA 92373
OR by email to [email protected]
You will be notified of appointments by the City Council. Your application will be retained for one year. PLEASE NOTE: Planning Commissioners and Historic & Scenic Preservation Commissioners are required to file Statements of Economic Interest in accordance with California State Law.

Airport Advisory Board
Philipp Edelmann
Redlands, CA 92373
Director of Production - Netflix
I'm a private pilot license holder and passionate about airports and airplanes.

I manage large teams at my dayjob at Netflix, organizing complex projects and solving problems on a daily basis. I'm extremely organized, a good public speaker and well connected.

Admittedly, I know airport operations only from a private pilot's POV, but I'm a quick study and eager to learn more. Sincerely, Philipp Edelmann
4/14/2025
Evan Sanford
Exec. Director
Redlands Chamber of Commerce
Chris Alvarez
Rotary Club of Redlands
I'm a private pilot license holder and passionate about airports and airplanes.I'm a private pilot license holder and passionate about airports and airplanes.

I manage large teams at my dayjob at Netflix, organizing complex projects and solving problems Received by the City Manager's
Office 4.14.25
Address verified - AE
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City Council Meeting I. 4.

DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Disclosure of Settlement, Mutual Agreement and Release of Claims - Government Claim by Alexis DeLeon (City Attorney Garcia) DISCUSSION:

Attached is a copy of the "Settlement, Mutual Agreement and Release of Claims," which reflects the terms and conditions for settlement of the above-mentioned government claim as authorized by the City Council. In accordance with the City's Municipal Code, and following the spirit of the Brown Act, this matter is on your agenda to notify the public of the settlement negotiated by the City.

SUBMITTED BY:

Yvette M. Abich Garcia, City Attorney
PREPARED BY:

Mayra Shushereba, Administrative Analyst
REVIEWED BY:

Charles M. Duggan, Jr., City Manager
Janice McConnell, Assistant City Manager
Attachments
Settlement Agreement
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City Council Meeting I. 5.

DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Adoption of Ordinance No. 2983 Amending Title 18 of the Redlands Municipal Code by adopting a revised Land Use Zoning Map in accordance with Program 1.1-1 ('RHNA Rezoning') of the Sixth Cycle 2021-2029 Housing Element (Development Services Director Desatnik)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move to adopt Ordinance No. 2983.

RECOMMENDATION:

It is recommended that the City Council adopt Ordinance No. 2983 to amend Title 18 of the Redlands Municipal Code by adopting a revised Land Use Zoning Map in accordance with Program 1.1-1 ('RHNA Rezoning') of the Sixth Cycle 2021-2029 Housing Element.

DISCUSSION:

The proposed ordinance and staff report prepared for the introduction of this ordinance are available in the City Clerk's office.

ALTERNATIVES:

The Council may continue this matter in order to allow additional time to review Ordinance No. 2983.

STRATEGIC PLAN:

Not Applicable.

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SUBMITTED BY:

Jeanne Donaldson, City Clerk
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Janice McConnell, Assistant City Manager
PREPARED BY:

Altheresa Rothschild, Assistant City Clerk
Fiscal Impact
Discussion:

Codification: $22/per page affected by the change
Legal Publication: $295
Attachments
Ordinance No. 2983
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1 I:\cmo\Ordinances\2983 Adopting Revised Land Use Zoning Map -Adoption.docx-ms ORDINANCE NO. 2983

AN ORDINANCE OF THE CITY OF REDLANDS AMENDING TITLE
18 OF THE REDLANDS MUNICIPAL CODE BY ADOPTING A

REVISED LAND USE ZONING MAP IN ACCORDANCE WITH
PROGRAM 1.1-1 (‘RHNA REZONING’) OF THE SIXTH CYCLE 2021– 2029 HOUSING ELEMENT

WHEREAS, the City of Redlands (“City”) has initiated General Plan Amendment No. 149, Amendment No. 1 to Concept Plan No. 4, Amendment No. 54 to Specific Plan No. 40 (East Valley Corridor Specific Plan) , and Zone Change No. 479 , to amend the General Plan and Specific Plan land use maps and the City Zoning Map to rezone twenty- seven (27) parcels for the regional housing needs allocation (“RHNA”) rezoning project (collectively herein referred to as “Project”) as required by the City’s certified 2021–2029 Housing Element (“Housing Element”); and
WHEREAS, the Planning Division conducted an extensive public outreach effort during preparation of the Housing Element and, furthermore, the Project actions are identified in the Housing Element work program, particularly Program 1.1 -1 entitled, “RHNA Rezoning”; and
WHEREAS, the City and the Southern California region faces a serious housing shortage, and a lack of access to housing directly affects the health, safety and welfare of City residents; and
WHEREAS, the state legislature has consistently recognized the continuing need for affordable housing in California and, in Government Code section 65580, states, "the availability of housing is of vital statewide importance, and the early attainment of decent housing… is a priority of the highest order" and, further, that, "local… governments have a responsibility to use the powers vested in them to facilitate the improvement and development of housing to make adequate provision for the housing needs of all economic segments of the community"; and
WHEREAS, affordable housing is regulated by a variety of state and local laws, ordinances, and policies, and the RHNA requires the City to provide for the development of a specified number of housing units ; the City’s housing production allocation for the current cycle calls for 2,234 new affordable housing units as follows: 652 units are needed for moderate-income households, 615 units are needed for low-income households and 967 units are needed for very low- and extremely low-income households; and WHEREAS, the City desires to explore and, to the extent feasible, use all available tools to meet its assigned regional housing production target; and WHEREAS, state law requires each city to develop a general plan establishing policies for future development. As specified in the Government Code, the general plan Redlands Regular Meeting of 06-17-25
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2 I:\cmo\Ordinances\2983 Adopting Revised Land Use Zoning Map -Adoption.docx-ms must, among other objectives: (i) encourage the development of a variety of housing types for all income levels; and (ii) assist in the development of adequate housing to meet the needs of low and moderate-income households; and
WHEREAS, according to City Council Resolution No. 5473, the provision in Measure “U” requiring preparation of a socio-economic cost/benefit study does not apply to City-initiated general plan, specific plan or zoning amendments that are not associated with a specific development project; and
WHEREAS, in accordance with the California Environmental Quality Act (“CEQA”), a Draft Subsequent Environmental Impact Report ( “Draft SEIR ”) for the Project was published on January 21, 2025, and circulated for a 45 -day public review and comment period beginning on January 22, 2025, and ending on March 7, 2025; and WHEREAS, a Final Subsequent Environmental Impact Report (“Final SEIR”) was published on April 9, 2025, including a response to comments received on the Draft SEIR; and
WHEREAS on April 2, 2025, notice of the Planning Commission’s public hearing for the Project was caused to be published by a display ad in a newspaper of general circulation by the Secretary to the Planning Commission; and WHEREAS, on April 22, 2025, the Planning Commission held a noticed public hearing on the Project and considered the staff written and oral reports, written public comments, and testimony from members of the public; and WHEREAS, on April 22, 2025, the Planning Commission recommended that the City Council approves the Project; and
WHEREAS, on May 13, 2025, notice of the City Council’s public hearing for the Project was published in a newspaper of general circulation by the City Clerk; and WHEREAS, on June 3, 2025, the City Council held a public hearing and considered the staff written and oral reports, the recommendation of the Planning Commission, written public comments, and testimony by members of the public; and WHEREAS, on June 3, 2025, the City Council adopted Resolution No. 8687 adopting Findings of Fact, a Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program, and certifying the Final SEIR prepared for the Project; and
WHEREAS, following the public hearing on the proposed General Plan amendment and the Project, the City Council determined that adoption of the amendment is in the best interests of the public health, safety and general welfare.

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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS ORDAINS AS FOLLOWS:

Section 1. The zoning district boundaries on the City’s Zoning Map are hereby amended for the properties listed below and shown in Exhibit “A.” Ref.

No.

Assessor’ s Parcel Number
(A.P .N.)
Zoning Designation
(New)
1 0292-163-02-0000 R-2, Multiple Family Residential
2 0292-163-03-0000 R-2, Multiple Family Residential
3 0292-165-05-0000 R-3, Multiple Family Residential
4 0292-165-06-0000 R-3, Multiple Family Residential
5 0292-165-07-0000 R-3, Multiple Family Residential
6 0292-165-08-0000 R-3, Multiple Family Residential
7 0292-165-09-0000 R-3, Multiple Family Residential
8 0292-165-10-0000 EV/2500RM (in SP No. 40)
9 0292-165-16-0000 R-3, Multiple Family Residential
10 0292-165-17-0000 R-3, Multiple Family Residential
10A 0292-165-04-0000 R-3, Multiple Family Residential
11 0292-167-02-0000 R-2, Multiple Family Residential
12 0292-167-07-0000 R-2, Multiple Family Residential
13 0292-167-28-0000 R-3, Multiple Family Residential
14 0292-167-29-0000 R-3, Multiple Family Residential
15 0292-167-30-0000 R-3, Multiple Family Residential
15A 0292-167-17-0000 R-3, Multiple Family Residential
16 0292-201-20-0000 R-2, Multiple Family Residential
16A 0292-201-14-0000 R-2, Multiple Family Residential
17 0167-141-04-0000 R-2, Multiple Family Residential
18 0167-141-05-0000 R-3, Multiple Family Residential
19 0167-141-06-0000 R-3, Multiple Family Residential
20 0169-021-02-0000 R-2, Multiple Family Residential
21 0169-021-11-0000 R-2, Multiple Family Residential
22 0167-151-23-0000 R-3, Multiple Family Residential
23 0167-161-10-0000 R-3, Multiple Family Residential
24 0292-165-15-0000
*area north of Morrey Arroyo only
EV/PI (in SP No. 40)

Section 2. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in the Redlands Daily Facts, a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect in accordance with law.

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4 I:\cmo\Ordinances\2983 Adopting Revised Land Use Zoning Map -Adoption.docx-ms

Mario Saucedo, Mayor
ATTEST:

Jeanne Donaldson, City Clerk

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I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing ordinance was duly adopted by the City Council at a regular meeting thereof held on the 17th day of June, 2025.

AYES:

NOES:

ABSTAIN:

ABSENT:

Jeanne Donaldson, City Clerk

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6 I:\cmo\Ordinances\2983 Adopting Revised Land Use Zoning Map -Adoption.docx-ms ZONE CHANGE NO. 479 – EXHIBIT A-1.1

EXISTING ZONING MAP (WEST)

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EXISTING ZONING MAP (EAST)

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PROPOSED ZONING MAP (WEST)

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9 I:\cmo\Ordinances\2983 Adopting Revised Land Use Zoning Map -Adoption.docx-ms ZONE CHANGE NO. 479 – EXHIBIT A-2.2

PROPOSED ZONING MAP (EAST)

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City Council Meeting I. 6.

DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a sole source Professional Services Agreement with Health Care in Action, Inc. for a total amount not-to exceed $149,131.40 for street medicine services for the delivery of healthcare directly to people experiencing homelessness or living unsheltered (Assistant City Manager Boatman)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motion is provided:

I move that City Council approve the sole source Professional Services Agreement with Health Care in Action, Inc.

RECOMMENDATION:

Staff recommends that the City Council approve the sole source Professional Agreement with Health Care in Action, Inc. in the amount not-to exceed $149,131.40 for street medicine services for the delivery of healthcare directly to people experiencing homelessness or living unsheltered, often outside traditional clinical settings.

DISCUSSION:

The City of Redlands, Homeless Solutions division faces significant challenges related to its unhoused population, creating a critical need for street medicine services. According to the 2024 Point In Time count, the City of Redlands has an estimated 144 unsheltered homeless and a total of 213 individuals experiencing homelessness. This population often lacks access to consistent healthcare, leading to a high prevalence of untreated chronic conditions and increased utilization of emergency services. With increased rates of homelessness, this population contributes to increased emergency room visits, placing a considerable strain on resources and driving up healthcare costs.

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placing a considerable strain on resources and driving up healthcare costs.

Street medicine offers a proactive and effective solution by bringing healthcare directly to these individuals, addressing their complex needs, and reducing the burden on Redlands' emergency services.

Healthcare in Action's street medicine team mobile approach allows them to meet patients where they are, providing vital primary care services to address immediate health concerns for diagnosed chronic conditions.

Due to the inherently higher risk associated with delivering medical services in field conditions, the City has increased the professional liability insurance requirement for the vendor to $2 million and specified that it must include medical malpractice coverage. This approach, while carrying elevated risk, aligns with a growing trend among California cities that have adopted similar street medicine models and accepted associated liability with proper safeguards in place.

ALTERNATIVES:

City Council may elect not to approve the sole source Professional Agreement with Health Care in Action, Inc.; However, this will adversely affect the operation of the Division.

STRATEGIC PLAN:

Supports Strategic Plan Priority B - Public Health and Safety SUBMITTED BY:

Christopher Boatman, Assistant City Manager
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement
PREPARED BY:

Ashley Rosario, Management Analyst

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Fiscal Impact
Fiscal Year: FY24-25
Revenue Generating: N
Appropriation Required Y/N: N
Amount: 149,131.40
Budgeted Y/N: Y
Account No.: 101300-300008
Discussion:

Sufficient funding for these services are included in the Homeless Solutions Division's (101300.300008) budget for Fiscal Year 2024-25 as approved by City Council. Costs associated with any future renewal terms of the agreement will be included in subsequent budget requests prepared by the Department.

Attachments
SS Packet
HIA Professional Services Agreement
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Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.

Date:_______________________
To: Purchasing Division
From: ________________________________
Estimated Total Cost: $_________________

Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must
be accompanied by a written justification explaining the circumstances that make alternatives
unacceptable.

The
City Manager will determine whether the justification is appropriate. Requests for
exception must be supported by factual statements th at will pass an audit.

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INSTRUCTIONS

1. P
lease check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory c ompatible with existing equipment.

Existing Equipment:

Manufacturer/Model Number:

Age:

Current Estimated Value:
b. The requested product has unique design/performance specifications or quality r
equirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).

2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:

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Street medicine services refer to the delivery of healthcare directly to people experiencing homelessness or living unsheltered, often outside traditional clinical settings. These services are typically provided by interdisciplinary teams that include doctors, nurses, social workers, mental health professionals, and outreach workers.

Core Features of Street Medicine Services:
• Mobile Care Delivery: Teams travel on foot, by van, or mobile clinics to visit individuals in encampments, under bridges, parks, or streets.
• Comprehensive Care: Includes primary care, wound care, mental health support, substance use treatment, chronic disease management, and sometimes vaccinations. • Continuity and Trust: Builds long-term relationships with patients who may not access traditional healthcare systems due to stigma, logistical barriers, or trauma. • Harm Reduction Focus: Many teams emphasize harm reduction over abstinence in substance use treatment.

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1845 S. Business Dr
San Bernardino, CA 92408

May 19, 2025

To Whom It May Concern,

This letter is to confirm that Healthcare in Action (HIA) is, to our knowledge, the sole provider currently delivering full-time, comprehensive Street Medicine services within the region, including the vicinity of the City of Redlands.

Over the past two years, HIA has provided consistent, direct care to unsheltered individuals in the Inland Empire through an integrated model that combines:
• Medical and psychiatric care in the field delivered by licensed clinicians, • Peer Navigation and full wraparound case management,
• CalAIM-aligned Enhanced Care Management (ECM), and
• Real-time support for housing navigation, substance use treatment, and behavioral health linkage.

While other organizations may offer limited outreach or periodic mobile services, HIA is the only agency in the area providing this scope and intensity of care full-time, embedded directly in encampments, shelters, and on the street.

This integrated model is built around trust, continuity, and accessibility for the most vulnerable populations, making it a distinct and essential resource that is not currently replicated by any other provider in this geography.

Please feel free to contact us if further documentation is needed.

Sincerely,

Indu Subaiya, MD MBA
CEO | Healthcare in Action
[email protected]
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3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:

4. List
below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.

5. Explain what action(s) the department would take if the sole/single source services were no longer available

6. I certify that the above information is accurate to the best of my knowledge, and a signed copy of this document will be kept on file and available for audit in my department _________________________________________________________ Pr
epared by Date _________________________________________________________ Dep
artment Director Date Purch
asing Approvals
______________________________________________________
P
urchasing Agent Approval Date
_______________________________________________________

City Manager Approval Date
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1 I:\cmo\Agreements\Health Care in Action Inc. Street Medicine Agreement FY25-0080(v.2).docx-ms

AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This agreement for Street Medicine Services (“Agreement”) is mad e and entered in this 17th day of June, 20 25 (“Effective Date”), by and between the City of Redlands, a mun icipal corporation (“City ”) and Health Care in Action , Inc., a California nonprofit public benefit corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide Street Medicine to unsheltered individuals services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practici ng professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this A greement including, but not limited to , any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates David Rabindranath, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit “A,” titled “Scope of Services,” which is attached hereto and incorporated herein by reference.

4.2 The term of this Agreement shall commence on the Effective Date and expire on June 30, 2026, unless terminated earlier as provided herein.

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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: Total compensation for Consultant’s performance of the Services shall not exceed the amount of One Hundred Forty-Nine Thousand One Hundred Thirty One Dollars and Forty Cents ($149,131.40). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “ B,” titled (“ Fee Schedule”) which is attached hereto and incorporated herein by reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF) , if confirmed with a copy sent contemporaneously by fir st class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Edward Menacho, Regional Medical Director
City of Redlands Healthcare in Action
35 Cajon Street 1845 Business Center Drive, Suite 102 P.O. Box 3005 (mailing) San Bernardino, CA 92408 Redlands, CA 92373 [email protected] [email protected] Phone: (909)957-9921
Phone: (909) 798-7531

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3 I:\cmo\Agreements\Health Care in Action Inc. Street Medicine Agreement FY25-0080(v.2).docx-ms ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of Two Million Dollars ($2,000,000) per claim made. Professional liability insurance shall include medical malpractice insurance.

D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add su ch assignee or subcontractor as an additional insured to the insurance policies req uired hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property Redlands Regular Meeting of 06-17-25
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6.3 Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of su brogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position s pecified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

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5 I:\cmo\Agreements\Health Care in Action Inc. Street Medicine Agreement FY25-0080(v.2).docx-ms ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in - house counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deem ed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters Redlands Regular Meeting of 06-17-25
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6 I:\cmo\Agreements\Health Care in Action Inc. Street Medicine Agreement FY25-0080(v.2).docx-ms are superseded by this Agreement. Except as otherwise provided for herein, an y amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS HEALTH CARE IN ACTION, INC.

By: ___________________________ By: ________________________________ Mario Saucedo, Mayor Edward Menacho, Regional Medical
Director

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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7 I:\cmo\Agreements\Health Care in Action Inc. Street Medicine Agreement FY25-0080(v.2).docx-ms EXHIBIT "A"

SCOPE OF SERVICES

Consultant will provide street medicine services that will deliver comprehensive care to individuals experiencing homelessness within the City of Redlands encompassing the following:
• Mobile Care Delivery: Consultant will provide teams that will travel on foot, by van, or mobile clinics to visit individuals in encampments, under bridges, parks, or streets. • Comprehensive Care: Provide primary care, wound care, mental health support, substance use treatment, chronic disease management, and vaccinations as deemed appropriate.

Consultant will facilitate referrals to a spectrum of housing options, including recuperative care, nursing facilities, assisted living, and transitional housing, tailoring solutions to individual needs using California Advancing and Innovating Medi-Cal (CAL-AIM) services, encompassing Enhanced Care Management (ECM) and Community Supports Services (CSS). These crucial services are designed to secure essential documentation, establish a reliable income, and ultimately find stable housing, alongside providing disability verification and connection to legal services to provide the opportunity to obtain Social Security Disability Insurance (SSDI).

OUTREACH METHODS:

Consultant will provide a Peer Navigator that will assist patients Monday through Friday 8-3pm with flexibility 3-5pm to complete documentation, orders, and referrals.

Consultant will provide a Clinical Team to provide services 1 day per week.

Consultant will also offer on-call services for after-hour calls that come after 5pm where an on- call MD and PA are available to answer patient calls.

TEAM COMPOSITION:

Consultant will provide the following team to complete Services:
• 1 Advanced Practice Provider (APP) and 1 Clinical Support Partner (CSP): HIA will utilize an APP (Physician Assistant) and CSP (Medical Assistant) to conduct clinical visits.
• 1 Supervising Physician: APP will be supervised by Consultant’s designated Supervising Physician of the Inland Empire, Dr. Timothy Ibrahim. • 1 Psychiatric Consultant: Consulting Psychiatrist provides support to APPs on difficult cases regarding assessing and treating serious mental health diagnoses. • 1 Peer Navigator: Consultant will conduct services in the city limits of Redlands, California for 1 dedicated day a week with 1 Peer Navigator (PN) designated to cover Redlands Regular Meeting of 06-17-25
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8 I:\cmo\Agreements\Health Care in Action Inc. Street Medicine Agreement FY25-0080(v.2).docx-ms Redlands patients. The PN will be responsible for conducting ECM and CSS services and connect patients to Consultant’s clinical team for regular check ins, orders, and referrals. • 1 Supervisor Care Manager: This supervisor is a direct support to the peer navigator and acts a resource and guide to ensure efficient documentation, progression on patient goals, and updates on ECM/CSS activities.
• 1 Referral Coordinator: Consultant will utilize a referral coordinator to expedite and submit referrals to our partnered MCPs.

MOBILE UNIT STRUCTURE
Consultant will utilize a mobile model via Consultant owned van or personal vehicles to conduct street medicine visits. All supplies needed to conduct clinical visits and provide care are ready to be utilized for this contract.

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9 I:\cmo\Agreements\Health Care in Action Inc. Street Medicine Agreement FY25-0080(v.2).docx-ms EXHIBIT "B"

FEE SCHEDULE

Health Care in Action: City of Redlands

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10 I:\cmo\Agreements\Health Care in Action Inc. Street Medicine Agreement FY25-0080(v.2).docx-ms EXHIBIT “C"

WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer , or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with suc h provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

HEALTH CARE IN ACTION, INC.

By:_____________________________________ Date: ___________________ Edward Menacho, Regional Medical Director
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City Council Meeting I. 7.

DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve a First Amendment to the Professional Services Agreement with Environment Planning Development Solutions, Inc. extending the term from June 30, 2025, to December 31, 2025, for professional consulting services and the preparation of an Environmental Impact Report and supporting technical studies for the 2021-2029 Housing Element rezoning program, and determine that the proposed action is categorically exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality
Act (Development Services Director Desatnik)
MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of the proposed First Amendment is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and

1. I move that City Council approve the First Amendment to the Professional Services Agreement with Environment Planning Development Solutions, Inc.

2. RECOMMENDATION:

Staff recommends that the City Council determine approval of the First Amendment to the sole source Professional Services Agreement with Environment Planning Development Solutions, Inc. (EPD Solutions), is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends that the City Council approve the First Amendment to the sole source Professional Services Agreement with EPD Solutions for Redlands Regular Meeting of 06-17-25
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professional consulting services including the preparation of an Environmental Impact Report and supporting technical studies for the 2021-2029 Housing Element rezoning program extending the term of the Agreement from June 30, 2025, to December 31, 2025.

DISCUSSION:

On December 19, 2023, City Council approved a sole source Professional Services Agreement (Agreement) with EPD Solutions for professional consulting services, including the preparation of an Environmental Impact Report and supporting technical studies for the 2021-2029 Housing Element rezoning program.

The Agreement needs to be extended because additional time is necessary for the consultant to complete tasks associated with the filing of final environmental notices and attendance at the public hearing (which could possibly be continued thereby extending the project timeline). As required by the Housing Element, the deadline for completing the rezoning is October 2025.

This Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act.

ALTERNATIVES:

The City Council may elect not to approve the sole source agreement. However, doing so could interfere with the City meeting the State-mandated rezoning deadline.

STRATEGIC PLAN:

This item is related to Policy 5.1.1 of the 2021–2029 Housing Element. The proposed rezoning implements Program 1.1-1, "RHNA Rezoning", of the 2021–2029 Housing Element.

SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Redlands Regular Meeting of 06-17-25
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REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
PREPARED BY:

Tricia Munoz, Development Services / Management Analyst Fiscal Impact
Fiscal Year: 2024-2025
Revenue Generating: N
Appropriation Required Y/N: N
Amount: N/A
Budgeted Y/N: N/A
Account No.: N/A
Discussion:

There is no impact on the general fund with the approval of this item.

Attachments
First Amendment EPD
Original Agreement EPD
Redlands Regular Meeting of 06-17-25
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1 I:\cmo\Agreements\First Amendment Environment Planning Development Solutions, Inc. FY25-0081.docx-ms

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This first amendment (“First Amendment”) to the agreement for the provision of professional planning consulting services to prepare the Housing Element Rezone Environmental Impact Report (“Agreement”), dated December 19, 2023, by and between the City of Redlands, a municipal corporation and a general law city (“City”), and Environment Planning Development Solutions, Inc., a California corporation, (“Consultant”), is made and entered into this 17th day of June, 2025.

RECITALS

WHEREAS, the Parties entered into a Professional Services Agreerment (“Agreement”) on December 19, 2023, for the provision of professional planning consulting services to prepare the Housing Element Rezone Environmental Impact Report; and

WHEREAS, it is the desire of the Parties to amend their existing Agreement, specifically to extend the term of the Agreement from June 30, 2025, to December 31, 2025

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT

Section 1. Article 4 of the Agreement, entitled “ Performance of Services ,” is hereby amended to read as follows:

“4.2 Consultant shall complete the Services by December 31, 2025, unless the Services are terminated earlier as provided for herein.”

Section 2. All other provisions of the Agreement shall remain unchanged by th is First Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of June 17, 2025.

CITY OF REDLANDS ENVIRONMENT PLANNING
DEVELOPMENT SOLUTIONS, INC.

________________________________ By: ________________________________ Mario Saucedo, Mayor Jeremy Krout, President/CEO

ATTEST:

__________________________________
Jeanne Donaldson, City Clerk
Redlands Regular Meeting of 06-17-25
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreementfor the provision of professional ,planning consulting servicesto prepare the Housing Element Rezone Environmental Impact Report (" Agreement") is made and entered in this19thdayof December, 2023 ("Effective Date"), by and betweenthe City of Redlands, a municipal corporation (" City") and Environment Planning Development Solutions, Inc., a California corporation. (" Consultant"). City andConsultantaresometimesindividually referredto herein as a " Party" and, together, as the " Parties." In considerationof the mutual promises containedherein, City andConsultant agreeasfollows:

1. 1
ARTICLE 1— ENGAGEMENT OF CONSULTANT
City herebyengagesConsultantto provide professionalplanning consultingservicesto preparethe HousingElementRezoneEnvironmentalImpact Reportservicesfor City (the Services").

1.2 The Servicesshallbeperformedby Consultantin aprofessionalmanner, andConsultant representsthat it has the skill and the professionalexpertisenecessaryto provide the Servicesto City at a level of competencypresently maintainedby other practicing professionalconsultantsin theindustry providing like andsimilar typesof Services.

ARTICLE 2 — SERVICES OF CONSULTANT

2. 1 The Servicesthat Consultantshallperform aremoreparticularly describedin Exhibit " A," titled " Scope of Services," which is attachedhereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, stateandlocal laws andregulationsin the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws.

ARTICLE 3 — RESPONSIBILITIES OF CITY

3. 1 City designatesBrian Desatnik, City' s DevelopmentServicesDepartmentDirector, as City' s representativewith respectto performanceof the Services, and suchpersonshall havetheauthoritytotransmitinstructions, receiveinformation, interpret, anddefineCity's policies anddecisionswith respectto performanceof the Services.

ARTICLE 4 — PERFORMANCE OF SERVICES

4. 1 Consultantshallperform andcompletethe Servicesin a prompt anddiligent mannerin accordance with the schedule set forth in Exhibit " B," titled " Project Schedule," which is attached heretoandincorporated hereinby reference.

4. 2 Consultantshallcompletethe Servicesby June30, 2025, unlessthe Servicesareterminated earlier asprovided for herein.
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4. 3 If Consultant's Servicesinclude deliverable electronicvisual presentationmaterials, such materials shall be delivered in a form, and made available to City, consistentwith City Council -adoptedpolicy for the same. It shall be the obligation of Consultantto obtain a copy of suchpolicy from City staff.

ARTICLE 5 — PAYMENTS TO CONSULTANT

5. 1 Compensation:

Total compensationfor Consultant's performance of the Services shall not exceedthe amountof threehundredtwenty-two thousandfour hundredfifty- five dollars ($322, 455).

City shall pay Consultanton a time andmaterialsbasisup to the not to exceedamountin accordance with Exhibit " C," titled " Compensation" which is attached hereto and incorporated hereinby reference.

5. 2 Consultantshallsubmitmonthly invoicesto City describingthe Servicesperformed during theprecedingmonth. Consultant's invoices shall include a brief descriptionof the Services performed, thedatesthe Serviceswereperformed, thenumberof hoursspentandby whom, and a description of reimbursable expensesrelated to the Services. City shall pay Consultantno later thanthirty (30) daysafterreceiptandapprovalby City of Consultant's invoice.

5. 3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemeddelivered (i) on the date of delivery in person; (ii) five (5) daysafter depositin first classregisteredmail, with return receiptrequested; (iii) on the actualdelivery dateif depositedwith anovernight courier; or iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneouslyby first class, certified, registered or expressmail; in eachcaseproperly postedandfully prepaidto the appropriateaddressset forth below, or suchother addressasa Party may provide notice in accordancewith this section:

CITY:

Brian Desatnik
Development Services Director
City of Redlands
35 Cajon Street, Suite 20
P.O. Box 3005 (mailing)
Redlands, CA 92373
[email protected]
Phone: ( 909) 798- 7555
2 CONSULTANT:

Jeremy Krout
President/ CEO
Environment Planning
Development Solutions, Inc.
3333 Michelson Drive, Suite 500
Irvine, CA 92612
[email protected]
Phone: ( 949) 794- 1181
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ARTICLE 6 — INSURANCE AND INDEMNIFICATION

6. 1 The following insurancecoveragerequiredby this Agreement shallbe maintainedby Consultantfor thedurationof its performanceof theServices. Consultant shallnotperform anyServicesunlessanduntil therequiredinsurancelisted belowis obtainedby Consultant.

ConsultantshallprovideCity with certificatesof insuranceandendorsementsevidencing suchinsuranceprior to commencementof the Services. Insurancepolicies shallincludea provision prohibiting cancellationor modification of the policy exceptupon thirty ( 30) daysprior written notice to City.

A. Workers' CompensationandEmployer'sLiability insurancein the amountthat meets statutory requirementswith aninsurancecarrier acceptableto City, or certification to City that Consultantis self -insured orexemptfrom the workers' compensationlaws of the Stateof California. Consultant shall executeand provide City with Exhibit " D," titled " Workers' Compensation Insurance Certification," which is attached hereto and incorporatedhereinby this reference, prior to performanceof the Services.

B. ComprehensiveGeneralLiability insurancewith carriersacceptableto City in the minimum amount of One Million Dollars ($ 1,000,000) per occurrenceandTwo Million Dollars ($ 2,000,000) aggregate, for public liability, property damageand personal injury is required. City shall benamedasanadditional insuredandsuchinsuranceshall beprimaryandnon-contributingto any insuranceor self-insurancemaintainedby City.

C. Consultantshall secureand maintain professionalliability insurancethroughout the term of this Agreement in the amount of One Million Dollars ($ 1,000,000) per claim made.

D. Business Auto Liability coverage, with minimum limits of One Million Dollars 1,000,000) per occurrence, combinedsinglelimit bodily injury liability andproperty damageliability. This coverage shall include all Consultant owned vehicles used in connectionwith Consultant'sprovision of the Services, hired andnon -ownedvehicles, and employeenon -ownershipvehicles. City shall be namedas an additional insured andsuchinsuranceshall be primary andnon-contributingto any insuranceor self- insurancemaintainedby City.

E. Consultantis expresslyprohibitedfrom assigningor subcontractinganyof the Services without the prior written consentof City. In the eventof mutual agreementby the Partiesto assignor subcontract a portion of the Services, Consultant shall add such assigneeor subcontractor as an additional insured to the insurancepolicies required herebyandprovideCity with theinsuranceendorsementsprior to anyServicesbeing performedby the assigneeor subcontractor.

6.2 Consultantshall defend, indemnify, andhold harmlessCity andits electedand appointed officials, employees, andagentsfrom andagainstanyandall claims, lossesor liability, includingattorneys' fees, arisingfrom injury or death to personsor damageto property 3 I:\cmo\Agreements\EnvironmentalPlanningDevelopmentSolutions, Inc. ( HousingElementEIR) FY22-0324,docx-ms Redlands Regular Meeting of 06-17-25
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occasionedby anynegligentactor omissionby, or thewillful misconductof, Consultant, or its officers, employeesandagentsin performing the Services.

ARTICLE 7 — CONFLICTS OF INTEREST

7. 1 Consultant covenantsand representsthat it doesnot have any investment or interest in any real property that may be the subject of this Agreement or any other sourceof income, interest in real property or investmentthat would be affectedin any manneror degreeby theperformanceof Consultant'sServices. Consultantfurthercovenantsandrepresentsthat in theperformanceof its dutieshereunder, nopersonhavinganysuchinterestshallperform any Servicesunderthis Agreement.

7. 2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Doesnot makea governmental decisionwhetherto:
i) approvea rate, rule or regulation, or adoptor enforcea City law; ii) issue, deny, suspendor revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; iii) authorize City to enterinto, modify or renew a contract; iv) grantCity approvalto acontractthatrequiresCity approvalandto which City is aparty, or to the specificationsfor sucha contract; v) grantCity approvalto aplan, design, report, studyor similar item; vi) adopt, or grant City approval of, policies, standardsor guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decisionor otherwiseperform the sameor substantiallythe samedutiesfor City thatwould otherwisebeperformedby anindividual holding a position specifiedin City' s Conflict of Interest Codeunder GovernmentCode section 87302.

7. 3 In theeventCity determinesthatConsultant mustdiscloseits financialinterests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk's office pursuantto the written instructions providedby the City Clerk.

ARTICLE 8 — GENERAL CONSIDERATIONS

8. 1 In the event anyactionis commenced toenforce orinterpretanyof thetermsor conditions of this Agreementthe prevailing Party shall, in addition to any costsandother relief, be entitledto the recoveryof its reasonableattorneys' fees, including feesfor theuseof in- housecounselby aParty.
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8. 2 Consultantshall not assignany of the Services, exceptwith the prior written approvalof City and in strict compliancewith the terms and conditions of this Agreement. Any assignmentor attemptedassignmentwithout suchprior written consentmay, in the sole discretionof City, result in City' s immediateterminationof this Agreement.

8. 3 Consultant is for all purposesunder this Agreement an independentcontractor and shall perform the Servicesasan independentcontractor. Neither City nor any its agentsshall have control over the conduct of Consultant or Consultant' s employees, except as herein set forth. Consultant shall supply all necessarytools and instrumentalitiesrequired to performthe Services. Assignedpersonnelemployedby Consultantarefor its accountonly, and in no event shall Consultant orpersonnel retainedby it be deemedto have been employedby City or engagedby City for the accountof, or on behalfof City. Consultant shall have no authority, expressor implied, to act on behalf of City in any capacity whatsoeverasanagent, nor shallConsultanthaveany authority, expressor implied, to bind City to any obligation.

8. 4 This Agreement maybe terminatedby City, in its sole discretion, by providing not less than five ( 5) daysprior written notice to Consultantof City' s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant's compensationshall be made, but (1) no amountshallbe allowed for anticipatedprofit or unperformedServices, and (2) anypaymentdueConsultantatthetime of termination maybeadjustedto the extent of any additional coststo City occasionedby anydefaultby Consultant. Upon receiptof a termination notice, Consultantshall immediately discontinueits provision of the Services and, within five ( 5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summariesand suchotherinformationandmaterialsasmay havebeenaccumulatedby Consultantin performingtheServices. Consultantshallbecompensated onapro-ratabasis for Servicescompletedup to the dateof termination.

8. 5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documentsevidencingcosts andexpensesrelatedto the Servicesfor a period of three (3) years, or for anylongerperiodrequiredby law, from thedateof final paymentto Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examinationby City at the office of Consultant.

8. 6 This Agreement, including the Exhibits incorporatedhereinby reference, representsthe entireagreementandunderstandingbetweenthePartiesasto thematterscontained herein, andanyprior negotiations, written proposalsor verbal agreementsrelatingto such matters are supersededby this Agreement. Except as otherwise provided for herein, any amendmentto this Agreementshallbein writing, approvedby City andsignedby City and Consultant.

8. 7 This Agreement shall be governedby and construed in accordancewith the laws of the Stateof California, without regard to itsconflicts of lawsprovisions. ThePartiesagreethat all actions or proceedingsarising in connection with this Agreement shall be tried and 5 I:\cmo\Agreements\EnvironmentalPlanningDevelopmentSolutions, Inc. ( HousingElementEIR) FY22-0324,docx-ms Redlands Regular Meeting of 06-17-25
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litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8. 8 If oneor more of the sentences, clauses, paragraphsor sectionscontainedin this Agreement is declaredinvalid, void or unenforceableby a court of competentjurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unlessto do so would deprive aParty of amaterial benefit of its bargainunder this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS ENVIRONMENTAL PLANNING
By:

Eddie Tejeda, Mayor
ATTEST:
e Donaldson, City Clerk
6 DEVELOPMENT SOLUTIONS, INC.

By:

Jer '' y Krout, ' r- sident/ CEO
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EXHIBIT " A"

SCOPE OF SERVICES
A supplementalprogram -level EIR will bepreparedto tier from the 2035 GeneralPlanEIR. CEQA dictates whena supplementalor whena subsequentEIR is requiredfor changesto aprojectthatwaspreviously analyzedunder CEQA. Once a project hasbeenapprovedbasedon a CEQA analysiscontainedin an EIR, or even in a negative declaration and the EIR or negative declaration is no longer subject to challenge.

CEQA Section21166 provides that "no subsequentor supplementalenvironmental impactreport shall be required by the lead agency or any responsibleagency" unless one of three circumstancesapply: 1) substantialchangesto the approvedproject will requiremajor revisionsto the certified EIR 2) substantial changesoccurwith respectto the circumstancesunderwhich the approvedproject is being undertakenwill require major revisions to the certified EIR, or 3) new information, that was not known and could not have beenknownatthetime theEIR for theapprovedprojectwascertifiedbecomesavailable. For theCity or Redlands, an in-depthreview hasalreadyoccurredin 2017 andthe time for challengingthe sufficiency of the 2035 General Plan Update Certified EIR has expired ( CEQA § 21167, subd. ( c)).

As discussedwith the City, a program -level SupplementalEIR will be preparedfor the proposedproject.

The Supplemental EIR will tier off the General Plan EIR and will focus on certain impact areas that require more detailedanalysis. The SupplementalEIR will be structuredto takefull advantageof CEQA'stiering and streamlining provision and provide for expedited and limited, if any CEQA analysis for future conforming projects.

SCOPE OF WORK
The following tasks areproposed to complete the environmental documentationfor the RHNA Rezone project. Inthe sectionsthat follow, more detailsareprovided regardinghow eachtaskwill beaccomplished, which teammemberswill be responsiblefor eachtask, andthework productsthat will be produced.

Task 1. Project Initiation, Background Research, and Initiate Technical Studies Task 2. Preparation of CEQA Project Description
Task 3. Technical Studies
Task 4. Initial Study, Notice of Preparation, and Scoping Meeting Task 5. Administrative Draft EIR
Task 6. Public Review Draft EIR, Notice of Availability, andNotice of Completion Task 7. Final EIR, Mitigation Monitoring & Reporting Program, Responseto Comments, Statementof Overriding Considerations, andNotice of Determination Task 8. Project Management and Meetings
Task 9. Hearings
The following scopeof servicesdetailsthe processthat EPD proposesto use to efficiently producea reliable, quality, anddefensibleEIR for the City of Redlands. This scopeof work considersandrelies upon the 2035 General Plan EIR and technical studies, where appropriate. 7 I:\cmo\Agreements\Environmental Planning Development Solutions, Inc. ( Housing ElementEIR) FY22-0324.docx-ms Redlands Regular Meeting of 06-17-25
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TASK 1. PROJECT INITIATION, BACKGROUND RESEARCH,

INITIATE CEQA TECHNICAL STUDIES

1. 1Project Initiation Meeting
As a first stepin project implementation, EPDwill schedulea kick-off meetingwith City staff within two weeks of Notice to Proceed. EPD representatives ( Konnie Dobreva, Meaghan Truman, Meghan Macias), FuscoeEngineering, andUrban Crossroadswill attendthe meeting, along with City staff and Best Best & Krieger staff. EPD will coordinatewith City staff andthe consultantteamto completethe following tasks, someof which have beeninitiated in order to preparethis scopeof work:

1. Clarify roles and responsibilities, establish communication protocols, and confirm project objectives;

2. Obtain any available background information on the project, RedlandsHousing Element, existing relevanttechnical studies, and any otherpertinent information;

3. Discussparametersof project alternatives, asrequiredfor theEIR analysis;

4. Confirm the adequacyof projects usedfor cumulative analysis;

5. Discuss the adequacyof existing technical studies and the general scope of technical studies required of the EPD team; and

6. Refine the EIR preparationscheduleasneeded.

1.2 Background Research
With the input received during the project initiation meeting in mind, EPD will conduct a more refined review of the certified 2035 General Plan EIR and its supporting technical studies to refine the scope of work for the CEQA approachandto identity additionaldataneeds.

EPD will alsoupdatethe project scheduleandany other assumptionsmadeherein and submit it to City staff for approval.

EPD will perform a detailed review of the existing conditions analysis, documentationfrom community outreach, landuseplanning efforts, andavailableanalysisfor theRedlandsHousing Elementto gainasolid understandingof the work accomplishedto date.

1.3 Initiate Technical Studies
Furthermore, oncethe geographicareaof theRHNA rezonesitesis finalized, any technicalstudiesthat can bekicked off, suchasthe noisemeasurements, water supply assessment, and Cultural andPaleontological Resources Report outlined in Task 3, will be initiated.

Deliverables:

Kick- off meeting notes with updates to project assumptions, needs and recommendations, if needed, in a memorandum form.

Background research.

Refined project schedule.
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Identification of additional data requirements.

Bi-weekly conferencecallswith City' s project team.

TASK 2. PREPARATION OF CEQA PROJECT DESCRIPTION
The nextcritical stepin the EIR and technicalstudypreparationprocessis the finalization of the CEQA project description. Successful CEQA compliance requires a clear definition of the project and its components. The project description will be revised to ensureit is complete, comprehensive, and finite in orderto analyzethe impacts accuratelyandfully.

As appropriate, the EPD team will confer with City staff to discussthe potential environmental impacts of the proposedproject. This processwill be aided, simplified, and enhancedby the EPD team's already - extensiveknowledge of Housing Elementsand how environmentalconditions can impact a project area. and how CEQA can be streamlined in the future.

EPD will submit a draft of the revised Project Description to the City for confirmation that the scopeof analysisfor the EIR is accurate andcomplete. Revisions will be madeasdirectedby the City.

Deliverable:

CEQA Project Description
Participation at biweekly conference calls with City staff, including meeting preparation and follow- up.

TASK 3. TECHNICAL, STUDIES
As part of this proposal, the EPD team intends to preparethe technical studieslisted below. Based on an initial review of theexisting 2035 General PlanEIR andtechnicalstudiesandconversationswith City Staff, althoughprogrammatic, thetechnicalstudiesneedto beat asufficientlevel of detailin orderto allow future developmentprojectsto tier off theProgramEIR' s analysis.

This scopeof work includesthe following technical studies:

Vehicle Miles Traveled Analysis ( EPD Solutions)
Roadway Volume Forecasting ( EPDSolutions)
Air Quality ImpactAnalysis & Greenhouse Gas Analysis ( Urban Crossroads) RoadwayNoise Impact Analysis (Urban Crossroads)
Energy Analysis ( Urban Crossroads)
Land Evaluation & Site Assessment ( EPD Solutions)
Water Supply Assessment- OPTIONAL ( FuscoeEngineering)
SewerAssessment- OPTIONAL ( FuscoeEngineering)
Water Assessment- OPTIONAL ( FuscoeEngineering)
A summaryof the scopefor proposedstudiesis provided, asfollows:
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3. 1 Vehicle Miles Traveled Analysis
EPD understands that theproject would change thezoning on 24 parcels throughout the City to allow for varioushousingtypes. The change toresidentiallanduseon theseparcelswould affect thevehiclemiles traveled (VMT) for eachindividual parcelaswell asfor the City asawhole. EPD proposesto usethe San Bernardino Transportation Analysis Model ( SBTAM) to evaluatethe proposedrezone according to the following scopeof work:

1. Vehicle Miles Traveled ( VMT) Analysis SBTAM Model Runs EPD will evaluate modify the socioeconomic data for each affected traffic analysis zone (TAZ) to remove the existinglandusein themodelandreplacethe landusewith theproposedresidentialintensity. EPDwill also evaluatethe SBTAM routes to determinewhetherthey are an accuratedepiction of accessto each affectedzoneandwill modify asnecessaryto realistically model theproposedconditions. Two full SBTAM model runswill be prepared to evaluatethe project in the 2016 baseyear and2040 cumulativeyear. The following modelruns will be required toevaluatetheproject andthespecificplan:
2016 with Proposed Project
2040 with Proposed Project
EPD has the output data for the 2016 and 2040 base model runs and therefore would not need to run the baseline scenarios. Existing (2022), VMT datawill be extrapolated from the 2016 and 2040 model runs.

2. Project VMT Analysis
The model output files will bepost -processedto calculatethe VMT per servicepopulation (VMT/ SP) for the following scenarios:
2016 VMT/ SP without Project
2016 VMT/ SP with Proposed Project
2040 VMT/ SP without Project
2040 VMT/ SP with Proposed Project
The VMT/ SP will be reported for each TAZ that contains a rezonedparcel. In addition, the Citywide VMT/ SPwill be reportedfor thewithout andwith projectconditionsto identify the changein Citywide VMT/ SPfrom project implementation. Theproject would result in asignificantimpact if theVMT/ SPfor any zone or for the City as a whole exceeds 15% below the existing VMT/ SP for the County of San Bernardino.

Theproject'seffectonVMT will alsobeevaluatedusingthelink -levelboundaryVMT/ SPwithin theCity of Redlands. The project would havea significant impact if the link -level boundaryVMT/ SPwithin the City increasesundertheplus project conditioncompared totheno project condition. 10 I:\cmo\Agreements\EnviromnentalPlanningDevelopmentSolutions, Inc. (Housing ElementEIR) FY22-0324.docx-ms Redlands Regular Meeting of 06-17-25
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3. VMT Mitigation
EPD will evaluateindividual parcelswhich exceedthe 15% belowtheexistingVMT/ SPfor the County to identify potentialVMT mitigation. TheCity' sVMT guidelines includescreening thresholdsto identify projects that would have a lessthan significant impact on VMT. The thresholdsinclude the following small project screeningthresholds:

Single Family Residential projects of 167 DU or less
Multifamily residential (low-rise) of 232 DU or less
Multifamily residential (mid -rise) of 299 DU or less
Individual projects that areimplementedunderthe proposedrezonethat meet theabove screeningcriteria would beconsideredto havea lessthan significant impact on VMT, evenif the project zoneis considered a high-VMT zone. Mitigation measuresapplicableto residential projects will be identified for future projects in high-VMT zonesthat do not meet the abovescreeningcriteria.

4. Documentation of Analysis and Findings
EPD will preparea written report that documentsall modifications to the SBTAM model, model output, any identified VMT impactsandproposedscreeningor mitigation measures. Thereport will include VMT maps showing low VMT areasfor 2016 and 2040 conditions with the proposedrezone. EPD staff will attendtwo meetings to discussthe findings of the VMT analysis and will prepareonerevision to the VMT analysisdocumentationin responseto City comments.

3.2 Roadway Volume Forecasting
EPD Solutionswill forecastfuture roadwayvolumes surroundingtheRHNA rezonesitesin supportof the Roadway Noise Impact Analysis. EPD will forecast future traffic growth associatedwith the RHNA rezoneusing the SBTAM output from the VMT Analysis, included in Task 3.2, and apply it to existing 2015 counts.

3.3 Air Quality Impact Analysis & Greenhouse Gas Analysis Urban Crossroadswill perform the Air Quality Impact and GreenhouseGas Analysis for the project.

Modeling outputswill beprovided andincorporatedinto the appropriateEIR sections.

Air Quality Impact Analysis
Evaluate the existing conditions of the project study area; this will include gatheringbackground air quality data, local wind patternsin the study areaand identifying applicablerules, plans and thresholds of significance.

Qualitatively evaluateconstruction -relatedemissionsandassociatedimpacts.

Evaluate operational emissionsfor the proposedproject, basedupon trip generationprojections provided as part of the traffic study. In addition, emissions from other operational sourcessuch asheaters, air conditioners, water heaters, consumerproducts, cargohandling equipment (CHE), and lawn care equipment will also be considered.

A screening -level carbonmonoxide (CO) Hotspot analysisof future conditions at key intersectionslocated in the project study areawill be prepared. It is anticipatedthat a 11 I:\cmo\Agreements\EnvironmentalPlanningDevelopmentSolutions, Inc. ( HousingElementEIR) FY22-0324.docx-ms Redlands Regular Meeting of 06-17-25
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qualitative discussionon CO Hotspot potential and rationale as to why more detailed modeling of CO Hotspot analysis is not required.

Providequalitativediscussionon theapplicabilityof localizedemissionsthresholds.

Evaluate potential odor impacts resulting from the proposed project. Identify applicable mitigation measuresand regulatory requirementsthat the project must comply with to minimize odors. For purposesof this evaluationaqualitative assessmentof odorsandodor controlsis expected.

Qualitativelydiscusscumulativeimpactswithin the contextof plannedandforeseeableprojectsfor short- term construction and long-term operational activity. A " list" approachper CEQA will be utilized when discussingcumulativeimpactsusing the list of cumulativeprojectsidentified in the traffic report. Sincethe basin is in non -attainment the determination of significance will likely be based on whether or not the Project results in a substantial incremental increase.

Identify andrecommendedmitigation measuresthat arefeasibleto implementand thatwill reduce anypotentialimpactsto themaximumextentpossible. Prepareanairqualityreportthatincorporates the findings and all supporting calculations.

Revise theair quality studybasedon oneround of commentsprovidedby theCity.

GHG Analysis
Evaluate applicable federal and state regulatory requirements ( i. e., AB32, SCAQMD, CARB thresholds). Qualitatively discussthe effects of GHG emissionson regional air quality.

Review the City of Redlands Climate Action Plan ( CAP), applicable GHG inventory, targets, gap analysis, reduction strategies. Basedon a review of the City of RedlandsCAP an appropriate project- level thresholdwill beutilized.

Qualitatively discuss construction -related GHG emissions that may be generatedas a result of buildout of the RHNA rezone sites.

Quantitativelyevaluateoperationalemissionsfor theproposedproject, basedupon landuseandtrip generation projections provided by the City. It is anticipated that the SCAQMD-approved California Emissions Estimator Model ( Ca1EEMod) will be utilized for emissionsquantification.

The scope of work assumesup to 2 operational modeling scenarios will be prepared, which may include an existing conditions and future year analysis scenario.

Identify recommendedmitigation measuresthatwill reduce anypotentialimpacts tothemaximum extent possible.

Prepare a greenhouse gas emissions report documenting the results of the study. The report will summarize the results of the previous work tasks and define appropriate and feasible mitigation packagesto addressany significant impacts relatedto climate changefound in the analysis.

Preparemodeling outputs to incorporate as an appendix to the EIR.

3.4 Energy Analysis
Identify applicablelocal, state, andfederalenergyregulations andprogramsapplicableto the Project.

Quantify direct and indirect electricity energyconsumption from theproject.

Quantifynaturalgasenergyconsumptionfrom theproject.

Identify transportationfuels supply, demand, consumption, andinfrastructure.

Identify Energy Efficiency featuresof the project, including but not limited to theuse of renewable energyrequirements, andreducedenergydemandthroughthe reductionof potable waterusage. 12 I:\cmo\Agreements\Environmental PlanningDevelopment Solutions, Inc. ( Housing ElementEIR) FY22-0324.docx-ms Redlands Regular Meeting of 06-17-25
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The project's impactsbasedon the StateCEQA GuidelinesAppendix F and provide mitigation measures (if necessary) to reduceimpactsto themaximumextent possible.

Provide anenergy analysissummaryandtablesfor inclusion in an "Energy Resources" chapterin the EIR basedon thepending CEQA Guidelines Update.

3.5 Roadway Noise Impact Analysis
Urban Crossroadswill assistwith evaluatingthe roadwaynoiseimpactsof the project asdetailedin the following scope. Modeling outputs will be provided and incorporated into the appropriate EIR sections.

Existing Conditions:

Identify and review applicable, Federal, State, and Local Noise criteria. This includes the City of Redlands Noise Element and Municipal Code to determine appropriate noise standards and significance criteria.

Collect long-term 24-hour ambientnoiselevel measurementsin the Projectstudy areaat up to 12 locations to quantify the existing noise environment. All noise level measurement equipment will satisfy American National StandardsInstitute standardspecifications for sound level meters ANSI S1. 4- 2014/ IEC 61672- 1:2013. The noise level measurements will be collected consistent with the criteriaoutlinedin theCity's Municipal Code. Briefly describethe ambientnoiseconditionsin the Project study area.

Develop an existing conditions noise prediction model representingthe existing roadway network facilities, and special noise generators. The existing conditions noise model will be based on the existing noisemeasurementsand usedto calculate the existing noise contoursfor roadway segments noisereceiverlocationsthroughouttheProjectstudy area.

Calculatethe off -sitetraffic noisecontourboundariesfor thebaseline (existing) conditions, opening year and future conditions on up to twenty study area roadway segments. Calculate the future Projectcontributionsby comparingthe "with" and "without" Projectnoisecontours onthe study arearoadwaysfor theproposedproject. Determineif theProjectwill createasignificantnoiseimpact on anyanalyzedroadway segments.

Summarizetheresultsof thestudyin aroadwaynoiseimpactanalysisreportaddressingthepotential impacts associatedwith the Project and provide the appropriatemeasuresto reducethe impacts to levels of less than significant.

3.6 Land Evaluation and Site Assessment Model
EPD will prepare a Land Evaluation and Site Assessment (LESA) Model in order to determine the significance level of the potential conversion of Prime Farmland associatedwith developmentof the RHNA rezonesites. The LESA Model is a point -basedapproachfor rating the relative importanceof agricultural land resourcesbasedupon specific measurablefeatures. The model will help determinethe long-term viability of the existing agricultural production that is intended to be converted to residential uses. In support of the LESA Model, EPD will consult with local water suppliers and utilize the U. S.

Departmentof Agriculture's soil mapping databaseand GIS to determinethe suitability of the approximately 43 acresof Prime Farmlandto long-term agricultural production.

3. 7WaterSupply Assessment- OPTIONAL
A Water Supply Assessment (WSA) will be prepared for the City of Redlands Project to ensure compliance with the City of Redlands Municipal Utilities Department and Engineering Department 13 I:\ cmo\Agreements\Environmental Planning Development Solutions, Inc. ( Housing Element EIR) FY22- 0324.docx-ms Redlands Regular Meeting of 06-17-25
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standards, applicable sections of the Public Resources Code, and the California Water Code as referenced in Senate Bills 610 and 221 of 2001. Water demands associated with the net increase in water demands for theproposedrezoningwill be calculatedandcomparedto local andregionalwater supplyprojections.

The WSA will highlight the ability of the water provider to supply waterto the proposedrezoning in addition to other current andfuture water demandsof the serviceareain normal, single dry andmultiple dry yearscenariosfor 20years. Thereportwill include coordinationandreview with theCity of Redlands retailer) aswell asthe SanBernardinoValley Municipal Water District (wholesaler).

In the event theRHNA rezoning project estimatedwater demandsexceedthe Urban Water Management Plandemands, FEI staff will preparea brief technicalmemorandumidentifying the issueandsubmitto EPD andCity staff for discussionandguidance. Thememowill includebrief optionsonhow to proceed forward and will require a City recommendation on how to move forward.

3. 8 Sewer Assessment- OPTIONAL
Evaluatethe impactsof increased sewer demandsassociatedwith the RHNA rezoningproject by calculating existing andproposedsewerdemandsand compareagainstavailable capacitywithin the existing sewer system. In addition, compare capacity against future buildout scenarios associated with the most current General Plan and approved Specific Plans. In coordination with Public Works, identify potential impactsandidentify recommendationsfor future CIP andmaster planning efforts.

Note: Sewer Assessment Task does not include any hydraulic modeling. The Public Works Department would be responsiblefor anyhydraulic modeling for their city- wide or regional sewer system hydraulic model.

3.9 Water Assessment- OPTIONAL
Evaluate the impactsof increasedwater demandsassociatedwith the RHNA rezoning project by calculating existing andproposedwater demandsand compare againstavailable capacitywithin the existing water system. In addition, compare capacity against future buildout scenarios associated with the most current General Plan and approved Specific Plans. In coordination with Public Works, identify potentialimpactsandidentify recommendationsfor futureCIP andmaster planning efforts.

Note: Water Assessment Task does not include any hydraulic modeling. The Public Works Departmentwouldberesponsibleforanyhydraulicmodelingfortheircity-wideorregionalwater system hydraulic model.

TASK 4. INITIAL STUDY/ NOTICE OF PREPARATION/ SCOPING MEETING Initial Study
Within 45 days of authorizationto proceed, and assumingthe project description has been defined, EPD will preparea draft IS/NOP, in compliancewith CEQA requirements, for City review and comment. The IS/ NOP will include, in addition to the Project Description described earlier, a location map showingthe project site, sitephotos, project plans, zoning andland use 14 I:\cmo\Agreements\Environmental PlanningDevelopment Solutions, Inc. ( Housing ElementEIR) FY22-0324.docx-ms Redlands Regular Meeting of 06-17-25
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maps, and other explanatory exhibits, as well as a discussion of the probable environmental effects that have been identified.

EPD' sexperiencewith Redlandsprojects, the environmental review processin general, andlocal and regional environmental conditions, will bring efficiency that will ultimately result in a smoother EIR process, starting with the IS/NOP. The IS/NOP will include a completed environmental checklist form, including written explanations to all checklist questions. The checklist usedmay be provided by City staff, or, alternatively, the standardchecklist found in Appendix G of the CEQA Guidelines may be used.

The EPD teamwill useexisting information to the greatestextentpossible. EPDproposesto use an expanded IS/ NOP to eliminate or " scope out" non - significant environmental issues from further consideration. By fully addressing some environmental effects in the IS, the EIR will focus on those impacts that could be significant and unavoidable, or for which substantial analysis and/or mitigation measuresare required. Based on discussions with City Staff and in order to streamline the EIR, the IS would include certain topics that require program -level mitigation measuresfor future projects. Potential sectionsthat could be screenedout of the EIR include Biological Resources, Cultural Resources, Geology & Soils, Hazards & Hazardous Materials, Hydrology & Water Quality, Population & Housing, Recreation, and Wildfire. The resulting IS/NOP would be made a part of the EIR by incorporating the document as an appendix. For those environmental impact areas where significant impacts are expected, discussion in the IS/NOP will be limited; detailed environmental analysiswill be reservedfor the EIR phase.

Notice of Preparation
Following City review of the draft IS/NOP, a final copy of the documentwill beprepared. Upon City approvalof the IS/NOP, copieswill be distributed via U.S. mail per CEQA requirements.

Included in the mailing will be a Notice of Completion (NOC). It is expectedthat the City will provide amailing list of addresses. RequiredcopiestotheStateClearinghouse (SCH) areincludedin the Deliverables listed below. Issuanceof the IS/NOP beginsa 30-day review period.

Scoping Meeting
During this 30-day period, the City should schedulea Scoping Meeting. Two EPD staff members will attend the ScopingMeeting and takenote of commentsreceived. Commentswill be summarizedin text form and submittedto the City. EPD will also assistthe City to prepare thePowerPointpresentationand handout materials for the scoping meeting.

Deliverables:

Public ReviewInitial Study/NOP (10printed copiedwith the appendicesfor the City' suse; 10 CDs; electroniccopiesin Word andPDFandWebsiteready PDF) Notice of Completion (1electronic copy)
Notice of Availability andDistribution List ( 1electronic copy) Copies of the certified mail receipts
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TASK 5. ADMINISTRATIVE DRAFT EIR
Supplemental Program EIR
As discussedin the Project Understanding, we believe that a Supplemental Program EIR ( Program EIR) is bestsuitedfor theproposedRHNA Rezonebecauseit allowstheCity of RedlandsastheLeadAgency, to consider broad policy alternatives and program -wide mitigation measures. It also provides land use flexibility, while still providing effective mitigation for future projects. The Program EIR will outline requirements for subsequentdevelopment including appropriate site -specific technical studies and/or investigations. Mitigation will also identify performance standardswhen detailed project information is unavailable. Appropriate structuring of the Program EIR will limit the scope of CEQA documentation and expedite processingfor futureprojects. TheProgramEIR will outlinerequirementsfor subsequentprojects, including site -specific technical reports at the time of individual project applications.

5. 1 Administrative Draft EIR
EPD will prepareanAdministrative Draft EIR for the City' s review. The following paragraphsdiscussthe sections of a Draft EIR:

Chapter 1. Executive Summary: This section will consist of a concise summary of the information presentedin themain bodyof the EIR:
abrief project description;
a tabular summaryof findings regarding project andcumulative impacts, mitigation measures, and any unavoidable significant impacts;
a summaryof discretionary approvalsrequired fdr theproject; a brief description of the alternatives considered, noting which one was considered the environmentally superior alternative; and
areasof controversy and issuesto be resolved.

Chapter 2. Introduction. This section is intended as a convenience to the reader who is not familiar with CEQA, EIRs, ortheenvironmentalreview process. Thepurposeand standardsof adequacyfor anEIR will be defined, a discussion of the environmental review process for this project will be presented, and characteristicsof anEIR and the reasonsfor preparing anEIR for this project will be described.

Chapter 3. Project Description. The project will be identified, alongwith theproject objectivesfrom the standpoint of the City of Redlands. A statement of project objectives is also included in the Project Description.

Project objectives identify the underlying purpose of the proposedproject. The statementof project objectives helps a lead agencydevelop a reasonable rangeof alternativesto evaluatein an EIR and aids in the preparationof Findings of Fact and a Statementof Overriding Considerations, if necessary. The ProjectDescriptionshouldbe completeby theendof Task 1; however, minor changesmaybemadeduring EIR preparation.
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Chapter 4. Environmental Setting. The environmental setting for each RHNA Rezone site will be definedfor eachenvironmentaltopic areaincludedin theDraft EIR. This sectionwill providea summary of existing uses, General Plan designations, and zoning for each site.

Chapter 5. Environmental Impacts and Mitigation Measures. The environmentalsetting section includes an overview of the general setting of the environment in the vicinity of the project site and identifies the related projects used in the cumulative impacts analysis. The impacts and mitigation measurespartof this chapterincludesananalysisof thetopical environmentalissueareas. In eachanalysis section, EPD will identify applicable Project Design Features; StandardConditions of Development; and Existing Plans, Programs, and Policies that reduceenvironmental impacts. For eachsignificant adverse impact that remains, CEQA requires that an EIR discuss feasible mitigation measures to avoid or substantially reduce the project' s significant adverseenvironmental effect. Drafting effective mitigation measures involves clearly explaining the mitigation measure's objectives and implementation — specifically, how themitigation measurewill beput into action, who is responsiblefor its implementation, where it will occur, and when it will occur.

Eachenvironmentalissuewill include the following sub -sections:

Introductionidentifying theprimary documentsusedin thepreparationof the sectionandanyother pertinent information.

Existing Conditions section identifying and describing the existing physical environmental conditions that exist at the time the Notice of Preparation is published, and which constitutes the baselinephysical conditions that assistin determining the significance of animpact.

Thresholdsof Significance as adoptedby the City.

Project Impacts describesenvironmental changesto the existing physical conditions that may occur if the proposedproject is implemented and evaluatesthese changeswith respect to the thresholds of significance. In addition, this section would include any Project Design Features proposedto reducepotentially significantimpacts.

Cumulative Impacts describesthe potential changesin the environmental conditions that result from the incrementalimpact of the proposedproject addedto closely related past, present, andprobablefuture projects.

Mitigation Measuresarethosespecific measuresthat may be required of the project by the Lead Agencyin orderto: 1) avoidanimpact; 2) minimize animpact; 3) rectify animpactby restoration; 4) reduce or eliminate an impact over time by preservation and maintenanceoperations; or 5) compensatefor the impact by replacing or providing substituteresources.

Level of Significance after Mitigation describes the level of impact significance remaining after mitigation measures have been implemented.

LessThan Significant Issues: BasedontheInitial Studyandthe 2035GeneralPlanEIR, the following topic areaswill likely notbe evaluatedin the ProgramEIR: Forestry; Biological Resources; Geologyand Soils; Hazards; Hydrology andWater Quality; Mineral Resources; Recreation; andWildfire.

Potentially Significant Issues: The Administrative Draft EIR will be comprehensive, accurate, objective, andwill fully complywith CEQA andall applicableguidanceandproceduresestablishedby theCity of Redlands. The EIR will include an analysis section for each Environmental Checklist impact resource 17 L\cmo\Agreements\EnviromnentalPlanningDevelopmentSolutions, Inc. (HousingElementEIR) FY22-0324,docx-ms Redlands Regular Meeting of 06-17-25
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topic that was determinedby the Initial Study to be potentially impacted by implementation of the proposedProject.

Ofthetopicareas, theInitial. StudyhasalsonarrowedtherequiredEIR analysisby describinghowspecific topic areacriteria listed on the CEQA Appendix G Checklist would not be impactedby implementation of the Project; thus, eliminating someissuesrelated to the topics above, from discussionin the body of the EIR.

Eachtopic section that may be potentially impactedby the proposedProjectwould be evaluatedin the Administrative Draft EIR, which would include a description of the existing conditions, evaluation of potentialenvironmentalimpactsincluding temporary (construction -related) andlong-term ( operational) impacts, and identification of mitigation measures, asnecessary.

The scope of analysis for each environmental issue area that would be included in the EIR, as scoped in theInitial Study, is describedbelow:

Aesthetics: Section 3. 1, Aesthetics of the 2035 General Plan EIR was considered less than significant.

Oneprimary goal of the 2035GeneralPlanis to encouragefuturedevelopmentwithin the coreareasof the city andpreserve theagricultural and openspaceland aroundtheperipheryof the city. The Draft EIR will analyzethepotential aestheticsimpactrelated totheincreasedresidentialdensitiesfrom theproposed project. Thissectionof theEIR will look attheaestheticimpacts, andtherelationshipto theagricultural resources that could be converted through the RHNA rezone.

Agricultural Resources: Per EPD' s discussionwith the City of Redlands staff, approximately 43 acres of Prime Farmlandwould berezonedto residentialaspart of theproject. As a portion of thefarmlandis currently in production, the EIR will discusspotentialimpactsrelatedto the conversionof farmlandto non- agricultural uses and the loss of Prime Farmland based on eventual residential development on the sites. The 2035 General Plan EIR Section 3.2, Agricultural Resources, found that buildout of the General Plan would result in significant and unavoidable impacts related to conversion of Important Farmland. In support of the EIR Section, EPD will prepare a LESA model, asfurther discussedin Task 3.8.

Air Quality: As describedTask 3.3, new air quality analysiswill be conducted, pursuant requirementsof CEQA, andbased onthe intensity of developmentultimately identified in theRHNA rezone. Air quality waspreviously -identified as a significantandunavoidableimpact in Section3.3, Air Quality of 2035 General Plan EIR. This section of EIR will establish performance standards for future residential developments, including thresholdsfor future analysisandstructuralmitigations suchassetbacks andair filtration systems. Theseperformancestandards, project design featuresandmitigation measureshave beenprovento adequatelymitigateimpactsto sensitiveuseswithin proximity to freewaysandrailway; a healthrisk assessmentwill notberequiredandis not proposedaspart of this scopeof work. The air quality analysis will be summarized in the EIR.

Energy: The EIR section will be supportedby the energy analysispreparedaspart of Task 3. 5. This sectionwill analyzethepotentialenergyusageassociatedwith futureresidentialdevelopmentswithin the RHNA rezone sites. Impacts are expected to be less than significant.

GreenhouseGas Emissions: As describedabove, new greenhousegasanalysiswill be conductedand will be evaluatedagainst theCity' s CAP. A summaryof the GHG analysiswill beincludedin theEIR to evaluate the potential impacts associatedwith the project's generation of GHG emissions during 18 I:\cmo\ Agreements\Environmental Planning Development Solutions, Inc. ( Housing ElementEIR) FY22-0324.docx-ms Redlands Regular Meeting of 06-17-25
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construction and operational activities, including: construction, area sources, mobile sources, energy consumption (electricity and natural gas), water consumption, and solid waste generation. Mitigation measureswill be identified, if necessary, beyond those in Section 3. 5of the 2035 General Plan EIR, to reduce GHG emissions to a less than significant level.

Hydrology & Water Quality: The 2035 GeneralPlan UpdateEIR found all future overall impacts to be less than significant. However, multiple RHNA rezone sites are located within the 100-year floodplain.

Multi- family residentialusescouldbepermitted intheseareasperthe2035 GeneralPlanwith aspecial permit for developmentin areasof specialflood hazards (RMC Chapter15.32). The 2035 GeneralPlan and EIR include policies that further reduce potential impacts. This scope of work assumesupon implementation of regulatory requirements and General Plan goals and policies, and performance standards, buildout of the RHNA rezone sites would not result in significant impacts related to flood hazards.

Land Use and Planning: The proposedproject would rezone 126.2 acresto various residential densities and would require zone changes and General Plan Amendments. Potential impacts related to conflicts with policies that avoid environmentaleffectswill be evaluatedin the EIR. A list of relevant policies would be developedalong with a correspondingdescription of the project' s consistencyor inconsistency with thepolicy, andif theprojectwould conflict with aplan or policy thatwasadoptedto avoid or reduce an environmental effect.

Noise: Ambient noise in the vicinity of the RHNA rezone sites is largely associatedwith transportation noisegeneratedby roadways, freeways, rails linesandexistinglanduses. Implementationof the proposed project couldresult in anincreasein noiselevelsin andsurroundingthe sitesduring constructionaswell asduring projectoperations. Additionally, potentialvibration impactson theimmediate surroundingland usesmay occurduringproject constructionfrom theoperationof heavy-duty constructionequipment. As describedabove, aroadwaynoise analysiswill be preparedto ensurecompleteCEQA compliance. Upon approval by the City, the EIR will summarizethe noise analysis to describeexisting noise conditions. It will alsoidentify typical noiseandvibration levelsthatwould be generatedfrom constructionactivities based on the types of construction equipment that would be used and its closest distance a structure or sensitivereceptorthat could beimpacted. Mitigation measures, if necessary, would beprovided to reduce any potential significant impacts.

Regarding operationalnoise, the analysis will identify the noise from vehicular traffic, onsite activities, equipment, andmitigation andperformancestandardswill be included, asnecessary, to reducepotential noise impacts to a less than significant level. The Program EIR will include appropriate performance standards and mitigation measures to streamline future environmental review.

Population and Housing: This section of the EIR will compare the RHNA rezone to the 2035 General Plan projections and will evaluate whether the project's potential population growth is unplanned.

Populationandhousinggrowththatis planned, would notbeconsideredsignificant. As theprojectwould result in zonechangesandGeneralPlan Amendmentsto increaseoverall residentialcapacityin the City of Redlands, the EIR will consider whether the potential population growth associatedwith the RHNA rezoneis significant comparedto projections from SCAG.
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Public Services: This section of the EIR will analyzepotential impacts to existing service levels and responsetimesfor police andfire related tothepopulationincrease associatedwith theproject. The EIR sectionwill provide a detailed analysisof currentresponsetimes and whetherpolice and fire services within thecity would needto construct new facilities in orderto maintain adequate responsetimes.

Transportation: This EIR sectionwill summarizetheVMT analysis (Task 3.1) andprovide a description of existing traffic and circulation conditionswithin the project area, describethenumberof operational vehicular trips that are anticipated to be generatedby the proposedRHNA rezone. In addition, the EIR will include identification and analysis of transit services and pedestrian and bicycle facilities in the project vicinity. Section3.15, Transportation, wasconsidereda significant andunavoidableimpact in the 2035 General PlanEIR, including sectionsof freewaysand the intersection of OrangeSt./Lugonia Ave. under Caltransjurisdiction) in the downtown village area. Perupdatesto the CEQA Guidelines, level of service is no longer considered an environmental impact and will not be analyzed in the EIR.

Tribal Cultural Resources: The City of Redlands, as the Lead Agency, will initiate the SB 18 notification processandthe subsequentAB 52 consultationprocess. EPD and MCC will assistthe City by providingexhibits, maps, or graphicswherepertinentto assistin the evaluationprocess andprovide the EIR readera clearerunderstandingor explanationof the analysis. EPD will help staff with identifying and/or refining any necessaryperformance standardsor mitigation measuresthat would need to be incorporatedinto subsequentconstructionphasesof individual projects.

Utilities: The 2035 General Plan EIR concludedthat upon implementation of regulatory requirements andGeneral Plangoalsandpolicies, buildout of the GeneralPlan would not result in significant impacts related topublic servicesandfacilities. As higherdensityresidentialdevelopmentis proposedcompared to the 2035 General Plan EIR, the addition of residential useswould incrementally increasedemand for utilities and servicesystems, including water supply, wastewaterdisposal, and solid waste disposal. The EIR would evaluate thecapacityof existingutilities servingthevariousproject sitesto servebuild -out of the proposedRHNA growth, with an emphasis upon water and sewer service. The EIR will describe any neededimprovements, capacity restrictions, and the development fee mechanisms that fund improvements or capacity enhancementsto accommodategrowth. In addition, the analysis would determineif theprojectwould necessitatethe needfor new orphysically alteredfacilities, theconstruction of which could causesignificant environmental impacts. As described in Task 3.7, a Water Supply Assessmentwill be prepared to analyzethe increasein demandfor water resourcesbasedon increased populationgrowthandresidentialdensities.

Chapter 6. Other CEQA Considerations. This chapter summarizes those environmental effects that are found to be less -than -significant and those which are deemed significant and unavoidable. This section also includes other EIR sections mandatedby CEQA, including a discussion of irreversible impacts, significant cumulative impacts, and growth inducementresulting from the project.

Chapter 7. Alternatives. Theproject alternatives sectionincludesa rangeof alternativesto be analyzed thatmeetproject objectives; arefeasibleon an economic, legal, andregulatorybasis; andwould avoid or substantiallylessenat leastonesignificant impact of theproject. The EPDteamhasestimatedanalysisof up to three (3) alternativesin addition to the "No Project" alternative in the Administrative Draft EIR.

Thesealternativeswould be developed aspart of the preparation of the Administrative Draft EIR. The Administrative Draft EIR will include a discussion of the environmental impacts associated with 20 I:\ cmo\Agreements\Environmental Planning Development Solutions, Inc. ( Housing Element EIR) FY22- 0324.docx-ms Redlands Regular Meeting of 06-17-25
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eachalternative and comparethe impacts with thoseidentified for the proposedproject. In addition, a summarymatrix that presentsand contraststhe environmental effects of eachalternative ascompared to theproposedproject will beprepared.

Chapter 8. Organizations and Persons Consulted and List of Preparers. This section lists the organizationsand personsconsultedduring the preparation of the EIR and lists the individuals who contributed to the preparationof the EIR.

Technical Appendix. The technical appendix will include the IS/ NOP and the technical studies used in thepreparationof theEIR. This maybeincludedasoneor moreseparatevolumes.

5.2 Revised Administrative Draft EIR
Subsequent tothe City's review of theAdministrativeDraft EIR, theEPDteamwill preparea Revised Administrative Draft EIR for submittal. All changes will be underline/strike- through format to allow for easytracking of updates. We assumethat changeswill beminimal dueto early consultationwith the City, andpriorreviewandapprovalof technicalreportsby City staff. Subsequentto reviewby City staff of the Revised Administrative Draft EIR, the EPD team will prepare a Public Review Draft EIR which incorporates the final comments.

Administrative Draft EIR ( 2 print copies with appendicesin electronic format; electronic copiesof theEIR in Word andPDF; graphicsin industry standardformat) Revised Administrative Draft EIR ( 2 print copies; electronic copies in Word and PDF; graphicsin industry standardformat)
TASK 6. PUBLIC REVIEW DRAFT EIR, NOTICE OF AVAILABILITY, AND NOTICE

OF COMPLETION
EPD will incorporate modifications to the Revised Administrative Draft EIR based on the specific commentsreceivedfrom the City andprepareaPublic Draft EIR for public review. Exhibits andgraphics will be used to describe, evaluate, and analyze information within the document.

Prior to releaseof thePublic Draft EIR, EPD will submitto the City a PDF of thePublic Draft EIR for final review and comment. Minimal comments are expected at this stage. With release of the Draft EIR, EPDwill prepareandsubmitaNotice of Completion (NOC) andaNotice of Availability (NOA), andpost copiesof the Draft EIR on the StateClearinghouse (SCH) website. EPD can assistthe City with mailing of the NOA to local agencies.

Deliverables:

Public Review Draft EIR ( 12 print copies with appendicesin electronic format; 2 printed copies of the appendices and Draft EIR; electronic copies of the EIR in Word and PDF and Website readyPDF)
Notice of Completion ( 1 electronic copy)
Notice of Availability andDistribution List ( 1electroniccopy) Copies of the certified mail receipts
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TASK 7. FINAL EIR, RESPONSE TO COMMENTS, MITIGATION MONITORING &

REPORTING PROGRAM, STATEMENT OF OVERRIDING

CONSIDERATIONS, AND NOTICE OF DETERMINATION
A Final EIR will bepreparedin accordancewith CEQA andwill containthe City' srequiredelements, as follows:

7.1 Response to Comments & Final EIR
Following receipt of all commentson the Draft EIR, written responseswill bepreparedfor eachcomment.

A Response to Comments section will be created for the Final EIR and will contain an introduction describingthepublic reviewprocessconcerningtheDraft EIR, copiesof all commentlettersreceivedand minutesfrom public meetingswhereoral commentsweretaken, plus written responsesto all comments.

Responseswill focus on commentsthat addressthe adequacyof the Draft EIR. Other commentsthat do not addressEIR adequacywill be notedassuchandno further responsewill be provided, unlessdeemed necessaryby the City of Tustin. Responseswill be preparedby EPD with input by the City andtechnical subconsultants, as needed.

A not - to -exceed budget based on a maximum of 80 hours for responses to comments has been established to cover effortsby EPDandsubconsultants, including reviewmeetingsandrevisions. If anunexpectedly large volume of comments is received, or if certain comments result in the need for substantial additional responsesor new research or analysis, the initial budget may not be sufficient. Should this situation becomeapparent, wewill discussthis concernwith the City before the responsesbudget is consumedand determine an appropriate course of action.

Responsesto Commentsby responsibleagencieswill be provided to thoseagencies, as well asany other commentersidentified by the City, andwill be preparedfor considerationby thePlanning Commission, if desiredor asrequestedby the City, but at a minimum of 10daysprior to considerationof the Final EIR by the City Council.

7.2 Mitigation Monitoring & Reporting Program
A Mitigation Monitoring andReporting Program (MMRP) will be preparedpursuantto Section21081.6 of the Public ResourcesCode. It will bepresentedin standardCity format andwill identify the significant impacts that would result from the project, proposedmitigation measuresfor eachimpact, the time at which each measurewill need to be conducted, the entity responsible for implementing the mitigation measure, and the City departmentor other agencyresponsiblefor monitoring the mitigation effort and ensuringits success. A draft MMRP will be preparedfor considerationby the Planning Commissionso that any commentstheymay haveconcerningthe MMRP canbe incorporatedinto the Final EIR that is preparedfor City Council certification.

7.3 Statementof Overriding Considerations
A Statementof Overriding Considerationswill be preparedif the Final EIR identifies significant, unavoidable impacts for the selectedproject that the City determineswould be acceptablein light of the overall benefits of the project. The EPD team will use a Findings and Overridesformat approvedby the City andwill submitthedraftprior to thePlanningCommissionhearing. Oneroundof review for revisions is anticipated.
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7.4 Notice of Determination
Following certification of the EIR, EPD will prepareaNotice of Determinationfor theCity to submit to the State Clearinghouseand San Bernardino County Clerk. A check for the filing fees, including the CDFW filing feefor anEIR will beprovided bytheCity of Redlands.

Deliverables:

Administrative Draft Response to Comments ( 2 electronic copies, with appendices, in Word and PDF formats)
Final Responseto CommentsandFinal EIR (12print copies; electroniccopy in Word andPDF, with appendices; Website readyPDF)
Statementof Overriding Considerations (1print copy; electronic copy in Word andPDF) MMRP ( 1print copies; electroniccopyin Word andPDF)
Notice of Determination (electronic copy) and copies of the stampedNOD.

TASK 8. PROJECT MANAGEMENT AND MEETINGS

8.1 Project Management
To effectively manage thecostsof the project, EPD will attendbi-weekly conferencecalls (briefings) to updatethe City on upcomingdeliverablesand discussanypotentialissuesthat mayimpactthe scopeof work. EPD will draft agendas in advance of these meetings and deliver minutes via email to the entire project team. The minutes will identify action items and the responsibleparty to implement said action item. In addition to standing meetings, EPD will be available to City staff to answerquestions, address concerns, or to clarify issuesasthey arise.

This scopeof work assumesongoing project management (an estimated 2 hour/week for the Project Managerand1hourfor theProjectDirectorfor thedurationof theprojectwasestimatedin thisproposal).

8.2 Meetings
In an effort to achieve this level of communication, Konnie Dobreva, the Project Director and Meaghan Truman, Project Manager, will attend up to 10 in -person or virtual meetings during the course of the documentpreparationandenvironmentalreviewprocess (inclusivethekick- off meetingin Task2). These meetingareinterchangeableattheCity'sdiscretionandcouldbewith City staff, or aspartof inter -agency consultation meetings (e.g., SanBernardino County Transportation Authority, Caltrans, Water Quality Control Board, etc.). Additional meetingsor attendanceby other membersof the Consultantteamwill be billed on a time- and -materialsbasis. Costsfor meeting attendancewill be billed in accordancewith the hourly ratesfor the personnelinvolved.

Deliverables:

Bi- weekly meetings or conference calls
Regular communication via telephone and email
Attendup to 10in -personor virtual meetingswith City staff:
1 kick- off meeting;
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up to 4 consultationmeetingswith City staff andotheragencies.

TASK 9. HEARINGS
The project teamwill attendup to 1 PlanningCommissionhearingsand 2 City Council hearings. The projectteamwill assistCity staff in developinga PowerPointpresentationwith supportingexhibitsfor useatthepublichearings. It is anticipatedthattheCity will leadthe hearings, with projectteamproviding support as needed.

Deliverables:

Up to 1Planning Commissionhearings
Up to 2 City Council hearings
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EXHIBIT " B"

PROJECT SCHEDULE
EIR Proposal Schedule
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EXHIBIT " C"

COMPENSATION
Project Budget
EPDproposesthebudgetonthefollowing pagefor theSupplementalEIR scopeof work.

Assumptions
Our cost estimateis basedon our scopeof servicesandthe following assumptions:

The cost estimate is valid for up to 180 days from the date of submittal, after which it may be subject to revision.

Costs have been allocated to tasks to determine the total budget. A " Not to Exceed" dollar amount for eachof the tasksareprovided except whereindicatedasa "Fixed Fee." Unexpendedbudget will be invoiced at the conclusion of the project.

If additional meetings or site visits are requested or additional work beyond the allowances described herein are required, such meetings and work would require an amendment of the budget.

Reimbursableexpensesare estimatedand will be billed at actual cost, plus 15 percent administrative charge.

Additional review cycles or additional versions of administrative drafts of any documentsbeyond the assumptions contained within the scope of work will constitute additional work.

The budgetis basedon completion of work within a maximum 12-month schedule. If a delay occursasa result of circumstances beyond control, we reserve the right to adjust our budget to account for additional project managementrequirements, increasedlabor rates, andothercosts. 26 I:\cmo\ Agreements\Environmental Planning Development Solutions, Inc. ( Housing ElementEIR) FY22-0324.docx-ms Redlands Regular Meeting of 06-17-25
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Proposed Fee
The following is the proposed fee for the above scope of work Redlands RHNA Rezone Supplemental EIR Fees
EPD Solutions, Inc
Drica. v 13, 2023
sdfAlsen$ r
Montle
De6revu
Raaee
Estario
Meghnn
Moths
Woolson
Truman
Preject
Planner EPD Labor Total Sutieonsul6rMs TOTAL LABOR
Hourly Rob 300 230 275 185 160
P. eposed Work Scope Tusks Hours Hogan Heun Hours Hagan Henn rack 1: Prale, i In4rofl ,. Ravlew of Elm?, Scdlan and Daammd. 8 8 1310 2 40 9. 190 9. 190 rode 2: P, alan Oa. alplln, 2 2 1 12 20 41 7. 335 S 7. 335 Talk 3. T32,3.{ tut Studle.
3_ I V. hidx MJ. r Trm« Ird' An. dy:. 1 5 38 6 32 82 18, 130 18, 130 3_ 2 Rand« 1, y Ydum. For. a. gm, e 8 S 2, 200 2. 200

3. 3 Ar Ounnt. impact d Gx. r6amar Ga. A. r/, v. Si. 0 5 17, 500 17. 300

2. 4 fnx46y Anv1. 4.i. 0 2, 625 2, 623
3 iRanee ,. N4i,,. brood Analysis 40 40 6, 400 5 6, 875 13, 275 3_ 6lerd Erafu: d,'m d Sise Au« umw. l Mal» I 4 16 8 28 5, 440 5, 440 37 Wnh. S_9Ply A. v,.. nanr -- OP1(ONA1 0 S - 19, 375 19,375

3. 8 Sarin. . 4... arnw. l - OP7, ONA1 0 S 13, 123 13. 123

3. 2 W: rt. r A, a. m„ rd- OPTK7NAL 0 0 9, 375 9. 375
Twee 4, Ir41wl Srv. l, t4milcs of Frapa, arlur and ya,ok, o M00161a 16 14 26 40 98 19. 600 S 19. 600 Tale S Admit: [ rule EIR esd Mlllpvn®, M. r4f,,.? nu 8 Rape,/ Ina Prapr,_, n

5. 1 = Anil. Ddr 20 40- 6 100 120 286 54. 550 E 54. 550

2. P. riami Admin. L'4d, 9 16 4 30 30 90 S 18. 105 18. 105 Ton 64, Public Dinh EIR, MAL0P, Nrfirn aI Ara2: 16r0 0, and rt km of CanPlan' m

6. 1 Ru6fe R. vi.,. Cafe, NOA, / OC 4 20 30 54 9, 700 9, 700

6. 2 MMRP 4 6 10 1, 700 1, 700
Turk 7: Response , u C«, mxrs, Erni EIR, Sfialamwn 6103 et lfding ar.. ddnmenur; Noll= er Os. mi tarn

7. 1 R..yrrn. fo Comm+, d. & Final EIR 18 20 6 30 16 90 19, 760 3, 000 22, 760 7- 2 WC, R. raltdien , and FMi,J. d Foci6 16 3S 57 9, 9409, 9407- 3Non2 5 7 1, 1701, 170Toes
B. Harm.. and P, alartMunr. pomem0 8.
1 ,P.q,.cf 10u,v6wnant24 4 20 50 98 22, 870 22, 870 8-

2. 16wGnpr16 12 30 58 13, 650 13, 630 To.
k 4. eleorlryn22 l82
16 24 60 14, 840 4, 00018, 840 7eTOTA1
y
t
115 72 Z79 384 931 S 234. 580 75, 875 S 310. 455 TOTAL
LABOR wj OptionalTasks TOTAL
LABOR w/ o OptionalTasks EXPENSES
TOTAL

W/ EXPENSES & OPTIONAL TASKS TOTAL
W/ EXPENSESW/ O OPTIONALTASKS 310,
455 268,
580 12,
000 322,
455 280,
580 List
of StandardHourly Rates Position
Hourly Rate President/
Principal 300 350 Vice
President of: Planning; EnvironmentalPlanning; Development; Transportation Planning; ConstructionManagement; Engineering; Design 275 300 Senior
Director of: Planning; EnvironmentalPlanning; Development; Transportation Planning; ConstructionManagement; Engineering; Design 260 285 Director
of: Planning; EnvironmentalPlanning; Development; Transportation Planning; ConstructionManagement; Engineering; Design 250
275 Senior:

Project Manager; Planner; Transportation Planner; Engineer; Environmental Planner; Associate 210
250 Project
Manager; Associate Engineer 185 210 Associate:

Planner; EnvironmentalPlanner; TransportationPlanner 165 185 Assistant:

Project Manager; Environmental Planner; TransportationPlanner; Project Planner; Engineer 150
165 Project
Coordinator; GIS Analyst; Drafter 135 150 Support
Staff 85 - $ 135 27
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EXHIBIT " D"

WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, exceptthe State, shall securethepaymentof compensationin oneor moreof the following ways:
a) By beinginsuredagainstliability topay compensationby oneor moreinsurersduly authorized to write compensation insurance in this State. b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employerin a group of employers, which maybe given uponfurnishingproof satisfactoryto theDirector of Industrial Relationsof ability to self -insure andto pay any compensationthat may becomedue to his or her employees.

CHECK ONE
I am awareof the provisions of Section 3700 of the Labor Code which requires every employerto beinsuredagainstliability for Workers' Compensation orto undertakeself-insurance in accordancewith the provisions of that Code, and I will comply with suchprovisions before commencing the performance of the work and activities required or permitted under this Agreement. ( Labor Code § 1861).

I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any personin any mannersuchthat I becomesubjectto the workers' compensationlawsof California. However, atanytime, if I employany personsuchthat I becomesubject totheworkers' compensationlawsof California, immediatelyI shallprovidethe City with a certificate of consent to self -insure, or a certification of workers' compensation insurance.

I certify under penalty of perjury under the laws of the Stateof California that the information and representations made in this certificate are true and correct.

ENVIRONMENT PLANNING
DEVELOPMENT SOLUTIONS, INC.

By: Date:

JeremyKrout, President/CEO
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City Council Meeting I. 8.

DATE: 06/17/2025
TO: Honorable Mayor and City Council Members
SUBJECT: Approve Professional Services Agreements with Willdan Engineering, for a total possible agreement amount not to exceed $180,000, and 4Leaf, Inc., for a total possible agreement amount not to exceed $180,000, to provide on-call building inspections, plan reviews, CASp consulting, emergency response and special projects, and approve an exception to the bid process to allow awards to both vendors (Development Services/Director Desatnik) MOTION(S):

If the City Council determines that staff’s recommendation is appropriate, the following motions are provided:

I move that the City Council approve an exception to the bid process and award Professional Services Agreements to 2 vendors; and

1. I further move that the City Council approve the Professional Service Agreement with Willdan Engineering; and

2. Approve the Professional Service Agreement with 4Leaf, Inc. 3.

RECOMMENDATION:

Staff recommends that City Council approve the respective Professional Service Agreements with Willdan Engineering, and 4Leaf, Inc., for the provision of on-call building inspection, plan review, CASp consulting, emergency response and special projects for a maximum annual amount not-to-exceed $60,000 per Agreement for an initial term of one year, with two additional one-year renewal options.

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DISCUSSION:

The Development Services Department (Department) Building and Safety Division (Division) regulates the construction and occupancy of all residential, commercial and industrial buildings in order to ensure life, fire and health safety.

Prior to the issuance of building permits, the Division performs plan checks of all proposed construction projects, which include additions and alterations to existing buildings. Field inspections are performed on all new construction, additions, alterations and demolitions for compliance with all structural, fire, energy and life safety requirements. The responsibilities of the Division also include providing the general public with basic construction information, seismic safety information, calculating fees, and issuing building, plumbing, electrical, mechanical and demolition permits. Consultants Wilden Engineering and 4Leaf, Inc. would provide services that would augment staffing in the Division during peak demand for services, in the event of any natural disasters or when a special project requires such services. These services include on-call building inspection, plan review, CASp consulting, emergency response and special projects for a maximum annual amount not-to-exceed $60,000 per Agreement for an initial term of one year, with two additional one-year renewal options.

Each consultant's Professional Service Agreement would be up to an amount not-to-exceed $60,000 annually and subject to adjustment based on service level needs by the Department.

On March 6, 2025, staff issued a Request for Proposals (RFP) No. 20250306TM for professional services to perform on-call general architectural services. On March 21, 2025, staff received proposals from the twelve consultants that met the minimum requirements. One consultant, Nationwide Construction, Inc., did not meet the minimum requirements.

Vendor Location
1 BPR Consulting Group Ontario, CA
2 Bureau Veritas Irvine, CA
3 CSG Consultants Orange, CA
4 FEI Associates Consulting Engineers Chino, CA
5 4Leaf, Inc. San Bernardino, CA
6 Interwest Consulting Group, Inc. Irvine, CA
7 JAS Pacific Upland, CA
8 J Lee Engineering Alhambra, CA
9 Transtech Engineers, Inc. Chino, CA
10 True North Compliance Services, Inc. Long Beach, CA
11 The Code Group Inc., dba VCA Code Orange, CA
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12 Willdan Engineering San Bernardino, CA
In accordance with Chapter 2.16.180 of the City's Municipal Code (RMC), an evaluation committee reviewed and rated the proposals based on each firm's demonstrated competence and professional qualifications in accordance with specific evaluation criteria identified in the RFP. Willdan Engineering and 4Leaf, Inc., were identified as the consultants most qualified to perform the tasks listed in the RFP. Additionally, the Department is requesting exception to RMC

2.16.180: Professional Services B. to award both firm's an agreement to allow for seamless service delivery due to peak demands and ensure timely review of building plans and access to multiple resources by having two firm's on call.

ALTERNATIVES:

City Council may elect not to approve the Agreements and provide alternative direction to staff. However, not approving the Agreements will impact service delivery, which could potentially delay the turn-around time on permit inspections and plan review during peak demand.

STRATEGIC PLAN:

Supports Priority B - Public Health and Safety
SUBMITTED BY:

Brian Desatnik, Development Services Director
RECOMMENDED BY:

Charles M. Duggan Jr., City Manager
REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
Christopher Boatman, Assistant City Manager
Danielle Garcia, Management Services/Finance Director
Dana Abramovitz-Daniel, Procurement Manager
PREPARED BY:

Tricia Munoz, Development Services/Management Analyst
Fiscal Impact
Fiscal Year: 2025-2026
Revenue Generating: Y
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Revenue Generating: Y
Appropriation Required Y/N: N
Amount: $120,000
Budgeted Y/N: Y
Account No.: 101162-6106
Discussion:

There is no impact on the general fund with the approval of this item as fees are collected for plan review through building permits. Funding for these Agreements is included in the Development Services Department Building and Safety Division Operating Budget (101162) for FY2025-2026 and will be included in future budgets.

Attachments
Willden Engineering Agreement
4Leaf Inc. Agreement
RFP20250603TM
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1 I:\cmo\Agreements\Willdan Engineering (On-Call Services) Agreement FY25-0084.docx-ms

AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This agreement for the provision of building and safety services (“Agreement”) is mad e and entered in this 17th day of June, 2025 (“Effective Date”), by and between the City of Redlands, a mun icipal corporation (“City ”) and Willdan Engineering , a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide on-call building and safety inspection, plan review, CASp consulting, emergency response and special project services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practici ng professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this A greement including, but not limited to , any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Brian Desatnik, Development Services Director , as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Consultant at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.

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4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: The compensation for Consultant’s performance of the Services shall not exceed the amount of Sixty Thousand Dollars ($60,000) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Consultant’s performance for the Services shall not exceed the amount of Sixty Thousand Dollars ($60,000) for the first Extended Term; and sixty thousand dollars ($60,000) for the second Extended Term, bringing the total possible amount of compensation to a not -to-exceed amount of One Hundred Eighty Thousand Dollars ($180,000). For the Initial Term and each Extended Term, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Compensation,” which is attached hereto and incorporated herein by this reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF) , if confirmed with a copy sent contemporaneously by fir st class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Patrick Johnson, Director
City of Redlands Building and Safety
35 Cajon Street Willdan Engineering
P.O. Box 3005 (mailing) 650 E. Hospitality Lane, Suite 400 Redlands, CA 92373 San Bernardino, CA 92408 [email protected] [email protected]
Phone: (909) 798-7531 Phone: (909) 915-4361

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3 I:\cmo\Agreements\Willdan Engineering (On-Call Services) Agreement FY25-0084.docx-ms ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add su ch assignee or subcontractor as an additional insured to the insurance policies req uired hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property Redlands Regular Meeting of 06-17-25
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ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position s pecified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fe es for the use of in - house counsel by a Party.

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8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deem ed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein , an y amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and Redlands Regular Meeting of 06-17-25
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8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS WILLDAN ENGINEERING

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Patrick Johnson,
Director of Building & Safety

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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7 I:\cmo\Agreements\Willdan Engineering (On-Call Services) Agreement FY25-0084.docx-ms EXHIBIT "A"

SCOPE OF SERVICES

Consultant will complete the following:

Plan review - Review building plans for compliance with the current editions of the California Codes (i.e., the California Building Code, California Plumbing Code, California Mechanical Code, California Electrical Code, California Green Code, Historical Code, etc.), development approvals, and other pertinent City and State regulations falling within the purview of the Building Official; provide a detailed list of deficiencies needing correction and mark up documents; make recommendations for approval of said plans when found to be in compliance, as stated above, or when they have been corrected or altered to be in compliance; and meet with various constituents, including but not limited to, architects, building designers, contractors and owner -builders, to resolve issues regarding plans being reviewed.

Inspection - Provide inspectors certified and qualified, per Subsection C below, to perform building code inspections in accordance with the current editions of the California Codes (i.e., the California Building Code, California Plumbing Code, California Mechanical Code, California Electrical Code, California Green Code, Historical Code, etc.), State and City regulations and other rules and regulations within the purview of the Building Official and review the permit package to verify that the on-site condition is consistent with the City’s records for development approvals, square footage, setbacks, heights, and other requirements that may be applicable. Inspectors shall be qualified to perform inspections of existing building for violations of Building Codes and Ordinances as adopted by the City; research properties for prior approvals, permit and general information relating to violations; investigate and take n ecessary action when a violation of City regulations exists; comply with the City’s procedures for reporting inspection results and deficiencies; use City inspection summary reports; make appropriate entries onto the permit documents and other records; not ify the builder of other agency approvals required prior to finalizing a building permit; maintain records as may be needed for the efficient and effective operation of the City; and meet with members of the general public and City staff on a daily basis in the City offices, if necessary.

Emergency Response - Following disasters, provide inspectors certified (Cal OES SAP Evaluators) to perform evaluations of existing buildings for damage and/or safety assessments in compliance with accepted industry standards, as directed by the Building Official; comply with the City’s procedure for reporting results; use City forms; make appropriate entries into City records and maintain records as needed for the efficient and effective operation of the City; and meet with members of the general public and City staff on a daily basis in the City offices, if necessary.

Special Projects – Consultant shall participate in a variety of special projects, as needed. These projects may include, but not limited to, the preparation of engineered plan details, conducting training on a variety of code -related topics, engineering practices, temporarily perform Building Official duties, preparation of documents/handouts, and projects associated with public counter services, a nd similar projects. Timeline for completion of special projects shall be mutually determined by the Building Official and the Consultant.

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COMPENSATION

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WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer , or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

WILLDAN ENGINEERING

By:_________________________________ _______ Date: _______________ Patrick Johnson, Director of Building and Safety
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AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This agreement for the provision of building and safety services (“Agreement”) is mad e and entered in this 17th day of June, 2025 (“Effective Date”), by and between the City of Redlands, a municipal corporation (“City”) and 4Leaf, Inc., a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide on-call building and safety inspection, plan review, CASp consulting, emergency response and special project services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Services that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this A greement including, but not limited to , any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Brian Desatnik, Development Services Director , as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 The term of this Agreement shall be for a period of one (1) year from the Effective Date of this Agreement (the “Initial Term”). The City shall have the option to extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an “Extended Term”), on the same terms and conditions, by providing written notice to Consultant at least thirty (30) days prior to the expiration of the Initial Term or any Extended Term.

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4.2 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: The compensation for Consultant’s performance of the Services shall not exceed the amount of Sixty Thousand Dollars ($60,000) for the Services provided during the Initial Term. Should this Agreement be extended, the compensation for Consultant’s performance for the Services shall not exceed the amount of Sixty Thousand Dollars ($60,000) for the first Extended Term; and Sixty Thousand Dollars ($60,000) for the second Extended Term, bringing the total possible amount of compensation to a not -to- exceed amount of One Hundred Eighty Thousand Dollars ($180,000). For the Initial Term and each Extended Term, City shall pay Consultant on a time and materials basis up to the not to not-to-exceed amount in accordance with the rates specified in Exhibit “B,” titled “Compensation,” which is attached hereto and incorporated herein by this reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF) , if confirmed with a copy sent contemporaneously by fir st class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Marcus Johnson, CBO
City of Redlands Director of Southern California Operations 35 Cajon Street 4Leaf, Inc.

P.O. Box 3005 (mailing) 424 E. Vanderbilt Way, Suite A Redlands, CA 92373 San Bernardino, CA 92408 [email protected] [email protected]
Phone: (909) 798-7531 Phone: (909) 453-6588

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6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant.

Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self-insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “ C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non-owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self - insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add su ch assignee or subcontractor as an additional insured to the insurance policies req uired hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property Redlands Regular Meeting of 06-17-25
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ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position s pecified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, State ment of Economic Interests , with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fe es for the use of in - house counsel by a Party.

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8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deem ed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. If a conflict arises between this Agreement and any Exhibits, the terms of this Agreement shall govern. , Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that Redlands Regular Meeting of 06-17-25
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8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS 4LEAF, INC.

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Marcus Johnson, CBO, Director of
Southern California Operations

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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EXHIBIT "A"

SCOPE OF SERVICES

Consultant will complete the following:

Plan review - Review building plans for compliance with the current editions of the California Codes (i.e., the California Building Code, California Plumbing Code, California Mechanical Code, California Electrical Code, California Green Code, Historical Code, etc.), development approvals, and other pertinent City and State regulations falling within the purview of the Building Official; provide a detailed list of deficiencies needing correction and mark up documents; make recommendations for approval of said plans when found to be in compliance, as stated above, or when they have been corrected or altered to be in compliance; and meet with various constituents, including but not limited to, architects, building designers, contractors and owner -builders, to resolve issues regarding plans being reviewed.

Inspection - Provide inspectors certified and qualified, per Subsection C below, to perform building code inspections in accordance with the current editions of the California Codes (i.e., the California Building Code, California Plumbing Code, California Mechanical Code, California Electrical Code, California Green Code, Historical Code, etc.), State and City regulations and other rules and regulations within the purview of the Building Official and review the permit package to verify that the on-site condition is consistent with the City’s records for development approvals, square footage, setbacks, heights, and other requirements that may be applicable. Inspectors shall be qualified to perform inspections of existing b uilding for violations of Building Codes and Ordinances as adopted by the City; research properties for prior approvals, permit and general information relating to violations; investigate and take necessary action when a violation of City regulations exist s; comply with the City’s procedures for reporting inspection results and deficiencies; use City inspection summary reports; make appropriate entries onto the permit documents and other records; notify the builder of other agency approvals required prior t o finalizing a building permit; maintain records as may be needed for the efficient and effective operation of the City; and meet with members of the general public and City staff on a daily basis in the City offices, if necessary.

Emergency Response - Following disasters, provide inspectors certified (Cal OES SAP Evaluators) to perform evaluations of existing buildings for damage and/or safety assessments in compliance with accepted industry standards, as directed by the Building Official; comply with the City’s procedure for reporting results; use City forms; make appropriate entries into City records and maintain records as needed for the efficient and effective operation of the City; and meet with members of the general public and City staff on a daily basis in the City offices, if necessary.

Special Projects – Consultant shall participate in a variety of special projects, as needed. These projects may include, but not limited to, the preparation of engineered plan details, conducting training on a variety of code -related topics, engineering practices, temporarily perform Building Official duties, preparation of documents/handouts, and projects associated with public counter services, and similar projects. Timeline for completion of spe cial projects shall be mutually determined by the Building Official and the Consultant.

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COMPENSATION

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WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer , or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with suc h provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

4LEAF, INC.

By: Date: ___________________
Marcus Johnson, CBO
Director of Southern California Operations
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RFP No. 20250306TM Page 1 of 28

City of Redlands
Development Services Department
Building and Safety Division
www.cityofredlands.org/RFP

REQUEST FOR PROPOSAL
RFP No. 20250306TM
TO PROVIDE:

On-Call Building and Safety Inspection,
Plan Review and CASp Consulting Services

Date Issued: Thursday, March 06, 2025
Date Due: Friday, March 21, 2025 – by 4:00 p.m. P.S.T.

Responses received and opened at:

City of Redlands,
Development Services Department
Building and Safety Division
35 Cajon Street, Suite 20
Redlands, CA 92373
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I. INTRODUCTION

A. Background
The City was incorporated in 1888. The City is a general law city and has a council-manager form of government with a five-member City Council serving five districts. The City Council Members are elected at large to serve as council members for four-year terms. Full-service functions of the City government are carried out by approximately 500 full-time and part-time staff members. The population of the City is approximately 75,000 residents and consists of 36 square miles within the City limits. The City’s General Fund Budget for fiscal year 2025/26 is approximately $129.9 million. The Building Division's budget for fiscal year 2025/26 is approximately $1.5 Million. The Building and Safety Division expects to review about 850 plans and complete about 18,000 inspections in the FY 2025-2026 fiscal year.

B. Purpose
The City of Redlands, Development Services Department, Building & Safety Division, is seeking proposals from interested and qualified Proposers to provide temporary building and safety services to augment its staff during periods of high workloads or following natural disasters to review building plans, perform expedited plan reviews, or perform inspection services on an as- needed basis within the City of Redlands. The number of awards will be determined by the quality of the proposals received.

C. RFP Contact
All correspondence, including Proposals and questions, must be submitted to the person identified below (RFP Contact):

City of Redlands
Development Services Department
Attn: Tricia Munoz, Management Analyst
35 Cajon Street, Suite 20
Redlands, CA 92374
(909) 335-4599 Ext. 9 Phone
[email protected] Email

Proposals will not be accepted by email or facsimile. Proposals must be submitted via hard copy with original signature submitted to the address indicated above.

D. Budget
The city estimates an annual aggregate budget not-to-exceed $120,000.

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As part of the agreement, the City of Redlands will reserve the right to select or reject employees and sub-contractors providing services.

II. PROPOSAL TIMELINE
Listed below are the important dates and times by which the actions noted must be completed. All dates are subject to change by the Purchasing Manager. If the Purchasing Division finds it necessary to change any of these dates or times prior to the proposal due date, the change will be accomplished by addendum.

Release of RFP Thursday, March 06, 2025
Deadline for Submission of Questions
(submitted online)
Thursday, March 13, 2025, at 4:00 pm (PST)
Submittal of Answers to Questions
(posted online)
Monday, March 17, 2025
Deadline for Proposals Friday, March 21, 2025, at 4:00 pm (PST) Date for Tentative Contract Award May 2025
Note: The City is closed alternating Fridays (March 14th & 28th, April 11th & 25th, and May 9th & 23rd).

Questions regarding the contents of this RFP must be submitted in writing on or before the Deadline for Submission of Questions and directed to the RFP Contact online through PlanetBids https://pbsystem.planetbids.com/portal/24639/portal- home. All questions will be answered and both the question and answer will be posted as an Addendum to the RFP in PlanetBids.

III. DEFINITIONS
Capitalized terms used in this RFP shall have the meanings given to them in the RFP and as defined below:

Agreement: The Contract between the City and the Proposer resulting from the award issued pursuant to this RFP to the successful Proposer.

Consultant: Any individual, company, firm, corporation, partnership or other organization to whom a contract award is made by the City. Consultant is also referred to as “Proposer” or “Vendor” within this RFP.

Facilitator: A City designated individual tasked with managing the processes of the evaluation panel.

Proposal: The offer to provide specific goods or services at specified prices and/or other conditions specified in the RFP.

Request For Proposal (RFP): The request for an offer from Proposers interested in Redlands Regular Meeting of 06-17-25
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providing the identified services sought to be procured by the City. The RFP specifies the evaluation factors to be used and contains or incorporates by reference contractual terms and conditions applicable to the procurement.

Reference Terms: Any headings in this document are for the purposes of reference only and shall not limit or otherwise affect the meaning thereof. Any reference to gender shall be construed to include all genders, firms, partnerships and corporations. References in the singular shall be construed to include the plural and references in the plural shall be construed to include the singular. Any reference to the “City” or the “City of Redlands” shall be construed to refer to the City for which the solicitation was issued and the City shall be the legislative authority for all matters concerning this solicitation or the resulting contract(s).

Services: The requested professional services described in this RFP.

Subcontractor: An individual, company, firm, corporation, partnership or other organization, not in the employment of or owned by Consultant who is performing services on behalf of Consultant under the Agreement or under a separate contract with or on behalf of Consultant.

IV. SCOPE OF WORK
The City of Redlands, Development Services Department, Building & Safety Division, has a need to contract with one Vendor or multiple Vendors for temporary building and safety services to augment its staff during periods of high workloads or following natural disasters. The Agreements will allow the Department to quickly call on the Vendor(s) to review building plans and perform inspection services on an as- needed basis. The Agreements will also allow the Department to respond to fluctuations in workload, as well as requests for expedited project reviews without going through a lengthy contracting process on a case-by-case basis.

A. PROJECT DESCRIPTION

Plan review - Review building plans for compliance with the current editions of the California Codes (i.e., the California Building Code, California Plumbing Code, California Mechanical Code, California Electrical Code, California Green Code, Historical Code, etc.), development approvals, and other pertinent City and State regulations falling within the purview of the Building Official; provide a detailed list of deficiencies needing correction and mark up documents; make recommendations for approval of said plans when found to be in compliance, as stated above, or when they have been corrected or altered to be in compliance; and meet with various constituents, including but not limited to, architects, building designers, contractors and owner -builders, to resolve issues regarding plans being reviewed.

Inspection - Provide inspectors certified and qualified, per Subsection C below, to perform building code inspections in accordance with the current Redlands Regular Meeting of 06-17-25
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editions of the California Codes (i.e., the California Building Code, California Plumbing Code, California Mechanical Code, California Electrical Code, California Green Code, Historical Code, etc.), State and City regulations and other rules and regulations within the purview of the Building Official and review the permit package to verify that the on-site condition is consistent with the City’s records for development approvals, square footage, setbacks, heights, and other requirements that may be applicable. Inspectors shall be qualified to perform inspections of existing building for violations of Building Codes and Ordinances as adopted by the City; research properties for prior approvals, permit and general information relating to violations; investigate and take necessary action when a violation of City regulations exists; comply with the City’s procedures for reporting inspection results and deficiencies; use City inspection summary reports; make appropriate entries onto the permit documents and other records; notify the builder of other agency approvals required prior to finalizing a building permit; maintain records as may be needed for the efficient and effective operation of the City; and meet with members of the general public and City staff on a daily basis in the City offices, if necessary.

Emergency Response - Following disasters, provide inspectors certified (Cal OES SAP Evaluators) to perform evaluations of existing buildings for damage and/or safety assessments in compliance with accepted industry standards, as directed by the Building Official; comply with the City’s procedure for reporting results; use City forms; make appropriate entries into City records and maintain records as needed for the efficient and effective operation of the City; and meet with members of the general public and City staff on a daily basis in the City offices, if necessary.

Special Projects – Vendor shall participate in a variety of special projects, as needed. These projects may include, but not limited to, the preparation of engineered plan details, conducting training on a variety of code -related topics, engineering practices, temporarily perform Building Official duties, preparation of documents/handouts, and projects associated with public counter services, and similar projects. Timeline for completion of special projects shall be mutually determined by the Building Official and the Vendor.

B. ADDITIONAL REQUIREMENTS
Professional Qualifications

Plan Review - Individuals assigned to perform plan review shall possess valid International Code Council (ICC) certification or other equivalent certification acceptable to the Building Official and a minimum of two years of qualifying experience performing plan review for a jurisdiction. Review of plans requiring Redlands Regular Meeting of 06-17-25
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a higher level of review shall be completed by individuals licensed as required to review and approve such plans. Professional engineers, when required, shall be licensed by the State of California. Vendor shall also have a CASp Plans Examiner available for disabled access review. A CASp professional shall be available as needed and as required by state law. Vendor shall provide the City qualifications and resumes of plans examiners to the Building Official for acceptance prior to assignment of duties. (CASp services as defined by Government Code section 4459.5)

Inspections and Emergency Response - Inspectors shall possess valid ICC certification or other equivalent certification acceptable to the Building Official and a minimum of one year of qualifying experience working for a jurisdiction.

Inspectors assigned under the provisions of emergency response shall have completed the California Building Officials (CALBO) Disaster Response Team training or equivalent training and shall be certified in same. Vendor shall also have a CASp Building Inspector available for disabled access inspections. A CASp professional shall be available as needed and as required by state law.

Vendor shall provide qualifications of building inspectors and emergency response (damage/safety assessment) individuals to the Building Official for acceptance prior to assignment of duties.

Special Projects - Vendor shall provide qualifications of individuals assigned to participate in special projects to the Building Official for acceptance prior to assignment of duties. Professional engineers, when required, shall be licensed by the State of California.

C. TIMELINESS OF RESPONSE

Partial Plan Reviews - Vendor shall provide a response to an identified need within twenty-four (24) hours of notification by the City. The individual assigned shall be made available as needed to the City either on-site or at the appropriate project location.

Full Document Plan Reviews - Upon notification by the City, the Vendor shall begin full document plan review on a next business day basis. If notified by 3:00 PM the previous day, plans shall be picked up by the Vendor the next business day. Full plan reviews shall be completed within ten (10) working days on first reviews and five (5) working days for subsequent reviews, depending on the needs of the City.

Emergency Plan Reviews - Upon notification by the City that an immediate need exists for plan review, the Vendor shall provide response within two (2) hours of notification by the City. The individual assigned shall be made Redlands Regular Meeting of 06-17-25
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available for the duration specified by the City.

Inspections - All inspections shall be provided on a next-day basis when the inspection request is received before 4:00 PM the previous day. City agrees to reimburse Vendor for a minimum of four (4) hours per inspector, excluding travel time required to report to a City office.

Emergency Response - Vendor shall provide a specified number of damage/safety assessment inspectors, up to thirty (30), within twenty-four (24) hours of notification by the City. City will reimburse Vendor for a minimum of four (4) hours per inspector, excluding travel time required to report to a City office, for Emergency Response services.

Plan Review Rechecks - Rechecks shall be completed in five (5) working days or less from initial notification.

D. WORK LOCATION
Vendor’s staff shall generally perform inspection services in the field, using Vendor’s vehicle. Vendor’s inspector shall report to the City first and at the conclusion of the day. Vendor may perform plan review services at Vendor’s location. When plan review services are requested, Vendor may pick up plans at the City’s One Stop Permit Center or provide an equivalent method to review plans.

E. COMPENSATION
The rate of compensation shall be calculated based on the following:

Residential Plan Review - Residential plan review shall be based on the hourly rate as specified in a Proposed Cost Sheet and there shall be no additional charge for Plan Review rechecks. Charge rates for residential plan review shall include any costs for shipping and/or transporting of plans between Vendor and City. The total hourly charge shall not exceed the fee collected by the city for Building and Safety plan review unless plan review goes past 3 rechecks.

Non-residential Plan Review - Non-residential plan review shall be based on the hourly rate as specified in a Proposed Cost Sheet and there shall be no additional charge for Plan Review rechecks. Charge rates for non- residential plan review shall include any costs for shipping and/or transporting of plans between Vendor and City. The total hourly charge shall not exceed the fee collected by the city for Building and Safety plan review unless plan review goes past 3 rechecks.

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Partial Plan Review and Special Projects - Partial plan review and special projects shall be based on the hourly rate as specified in a Proposed Cost Sheet and there shall be no additional charge for plan review rechecks. The total hourly charge shall not exceed 65% of the fee collected by the city for Building and Safety plan review unless plan review goes past 3 rechecks.

Inspections - Charges for building inspectors shall be based on the hourly rate as specified in a Proposed Cost Sheet and shall include cost for vehicles, mileage, equipment and travel time from assigned City office to inspection sites.

Emergency Response - Charges for emergency response (damage assessment) personnel shall be based on the hourly rate as specified in a Proposed Cost Sheet and shall include cost for vehicles, mileage, equipment and travel time from assigned City office to inspection sites.

V. PROPOSAL FORMAT GUIDELINES
Responses to this RFP must be in the form of a Proposal package, which must be submitted in the following format:

A. Presentation
Submit all hard copies of the Proposal on 8 ½ x 11 paper. Each page, including attachments, must be clearly and consecutively numbered. All proposals shall be submitted in the format outlined herein. Any proposal that does not comply with the requirements in the sole opinion of the City, may be rejected. The City will receive competitive proposals from vendors having specific experience and qualifications in the areas identified in this RFP. Under competitive negotiation procedures, the terms of the service contract, and the price of the service, the method of service delivery, and the conditions of performance are all negotiable. A negotiated contract will be awarded to the vendor that best meets the proposed needs at a reasonable price, not necessarily the lowest price.

Interested firms should provide the City with a proposal that includes the following information:

B. Executive Summary
This is to be used as the first page of the submission. This form must be fully completed and signed by an authorized officer of the firm.

C. Table of Contents
All pages of the Proposal, including the enclosures, must be clearly and consecutively numbered and correspond to the Table of Contents.

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D. Executive Summary
This part of the response to the RFP should be limited to a brief narrative highlighting the proposer’s qualifications and experience. Typically, this section should not exceed 2 pages.

E. Approach and Methodology
Provide a straightforward and concise presentation. The proposal should include a description of your understanding of the City and emphasize a clear understanding of the scope of services required and demonstrate the necessary resources to perform the intended services.

F. Firm Information/Organization
The Proposer must provide references that demonstrate the firm's qualifications and experience in managing similar contracts. List relevant and comparable jurisdictions, dates showing length of time spent providing the same or similar service and the specific duties and responsibilities for each.

Identify the responsibilities of the key individuals who will be assigned to the proposed contract, and who will have major responsibilities for performance of the services required. Include resumes that list their qualifications, relevant projects worked and compliance with Health and Safety Code section 18949.29.

Personnel changes that impact the contract may result in the cancellation of the contract. Upon award of the contract, these persons and principals may not be changed without approval of the City. Describe the firm's support organization, accessibility and quality assurance methods.

G. Staffing
Provide a list of principals, including sub -contractors, with their qualifications.

Upon award of contract, principals may not be changed without approval of the City. Describe firm’s support organization, accessibility and quality assurance methods for optimizing staff utilization.

H. References
The information requested in this section should describe your qualifications within the past five (5) years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:

i. Names of key staff that participated on named projects and their specific responsibilities.

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ii. A summary of your firm's demonstrated capability, including length of time that you have provided the services being requested in this Request for Proposal.
iii. Provide at least three references that received similar services from your firm. The City may contact the organizations and individuals.

Information provided shall include:
a. Client name;
b. Project description;
• Project start and end dates
• Client project manager name, telephone, and electronic mail address.

I. Fee/Cost Proposal
A fee proposal shall be submitted and include all services, material, supplies, postage or shipping and any associated travel expense rates, if not already included in the personnel rate. The fee proposal shall clearly identify when services will be performed by an identified hourly rate or as a percentage of the city's fee or some combination of both. If there are additional charges for multiple resubmittals, such charges shall be identified as well. This proposal should be in a separate sealed envelope marked "Fee Proposal " and your firm's name. Failure to do so may result in your firm's disqualification.

VI. GENERAL PROPOSAL SUBMISSION
You must have experience in the areas listed in this RFP, and you must include municipal references with your proposal.

General

A. All interested and qualified Proposers are invited to submit a Proposal for consideration. Submission of a Proposal indicates that the Proposer has read and understands the entire RFP, including all appendixes, attachments, exhibits, schedules, and addenda (as applicable) and that all concerns regarding the RFP have been resolved.

B. Proposals must be received by the designated date and time. All proposers must register with the PlanetBids system prior to the date and time to receive the proposal or they will be disqualified. Late or incomplete proposals will not be accepted. System -related issues in PlanetBids shall be directed to the Purchasing Department at (909) 798 -7525. For procurement questions involving PlanetBids, please contact the RFP Contact identified on page 2.

C. The Proposer acknowledges that its electronic signature is legally binding.

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after the deadline and evaluated as stated in this RFP.

D. Paper responses may be submitted in lieu of/must be submitted in addition to electronic submission, by mail or in person to the RFP Contact and will be time/date stamped when received. Proposals can be withdrawn at any time prior to the scheduled Deadline for Proposals.

Hand carried Proposals may be delivered to the RFP Contact between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding holidays observed by the City. The City will be closed every other Friday and will be closed as noted in the Proposal Timeline section , during this proposal period. Proposers are responsible for informing any commercial delivery service, if used, of all delivery requirements, and for ensuring that the address information appears on the outer wrapper or envelope used by such service.

E. If the proposal is submitted through PlanetBids only, the Proposer shall not include Attachment E, “Fee Proposal Sheet(s)”, as part of Proposer’s PlanetBids submittal, but instead shall mail or submit in person Attachment E, in a separate sealed envelope labeled “Fee Proposal Sheet” with the RFP Number and Title and the name of the Proposer clearly marked on the outside, to the address stated in Section 1, Paragraph B. The proposal and Attachment E must be received (in separate envelopes) on or before the Deadline for Proposals. Failure to comply with this requirement shall disqualify the Proposer.

F. Proposals must be submitted in the format described below. Proposals are to be prepared in such a way as to provide a straightforward, concise description of capabilities to satisfy the requirements of this RFP.

G. Proposals must be completed in all respects as required in this section. A Proposal may not be considered if it is conditional or incomplete.

VII. PROCESS FOR SUBMITTING PROPOSAL

Content of Proposal
The proposal must be submitted using the format as indicated in the proposal format guidelines.

Number of Proposals
Submit four (4) copies of your proposal to allow for thorough evaluation and comparative analysis.

Proposal should be 8 ½ x 11 inches, printed two-sided on recycled and recyclable paper with removable bindings.

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An electronic version in PDF format on a flash drive will also be required with your submittal.

Proposal Forms
• Proposal cover page
• Exceptions or Deviations Form
• Proposer Certification / Addenda Acknowledgement form or No-Proposal Response
• IRS W-9 Form

Submission of Proposals
The proposal shall be signed by an authorized individual of the professional firm.

Complete written proposals must be submitted in sealed envelopes, with a separate envelope for the Fee Proposal no later than 4:00 p.m. PST on Friday, March 21, 2025.

The outside of the proposal package shall be prominently marked with the following identification: “RFP No. 202 50306TM for On -Call Building & Safety Inspection, Plan Review and CASp Consulting Services” together with the name and address of the submitter.

Proposals can be mailed, hand-delivered or sent by courier to:

City of Redlands
Development Services Department
Attn: Tricia Munoz, Management Analyst
35 Cajon Street, Suite 20
Redlands, CA 92374

VIII. CONDITIONS OF ACCEPTANCE
This RFP does not commit the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any qualified source, or to cancel this RFP in part or its entirety, and to waive minor irregularities in any proposal.

IX. EVALUATION
Proposals will be subject to an Initial Review to confirm responsiveness, by determining whether each Proposal includes the stipulated content, required certifications or licensing, etc., and is presented in the required format, in order for the Proposal to advance for evaluation. Any reasonable person reviewing for responsiveness must be able to ascertain that the Proposal meets these Redlands Regular Meeting of 06-17-25
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requirements.

The evaluation process includes the following categories and may include additional specific criteria. Likewise, the listed considerations are possible considerations and may not be the only factors involved in the evaluation.

QUALIFICATIONS AND EXPERIENCE
Weight: 40 points
Considerations: Proposer background and reputation, qualifications of the project team, experience with local approval agencies, experience with publicly bid projects, experience with similar services and entities.

TECHNICAL REVIEW
Weight: 40 points
Considerations: Statement of understanding of the City’s needs, work plan, scheduling, technical specifications and functionality, quality control, training, adequacy of support staff and subcontractors, risk management, and value - added aspects.

REFERENCES
Weight: 5 points
Considerations: Satisfactory performance of similar work, demonstrated knowledge and expertise, work product, quality of interactions, capability of assigned team members, likelihood of continued use, etc.

COSTS
Weight: 15 points
Considerations: The proposal rate sheet for services in Attachment E is competitive.

The City may, at its sole discretion, create a shortlist of Proposals for further evaluation; require an oral interview, presentation, or demonstration; and utilize outside experts to assist in the evaluation process.

The City will establish an evaluation panel with responsibility for reviewing all Proposals and conducting the qualifications evaluation. A Facilitator will manage the integrity of the qualifications evaluation process and will not be a voting member of the evaluation panel. An initial meeting will be scheduled and held with the evaluation panel members, wherein the Facilitator will distribute all relevant documents to the evaluators including the RFP, evaluation worksheets for each Proposal, and written evaluation instructions.

After the initial meeting, evaluators will independently review and score the Proposals. The evaluation panel will then convene again to discuss the Redlands Regular Meeting of 06-17-25
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individual scores to resolve questions and to discuss the basis for individual scores, but not for the evaluators to agree upon scoring. At the end of this discussion, each evaluator will be given an option to revise his/her scores.

Evaluators will make independent determinations for scores, including review and understanding of any additional information obtained by the group discussion. In the event a score is revised, the evaluator will strike out the original score, document the new score, and provide comments to support the revision.

If clarifying information is needed at any point, the Facilitator will contact Proposer(s) to obtain the necessary information. The Facilitator will then provide the information to the evaluation panel electronically or verbally, as appropriate.

If the qualifications evaluation process includes components such as oral interviews, product demonstration, and/or site visits, the Facilitator will coordinate those with evaluators. Individual scoring and any subsequent evaluation panel meetings with respect to such components must be conducted.

Once all scoring is finalized and documented, the Facilitator will collect individual evaluation worksheets to create a final qualifications evaluation scoring worksheet and rank the proposals first, second, third, etc.

Following the qualifications evaluation and ranking of the proposals, the Facilitator will open all fee proposals. The ranking of the proposals will not be altered once the fee proposals have been opened. However, the fee proposals will be used during negotiations with the selected Proposer(s).

X. STANDARD TERMS AND CONDITIONS

A. Cost for Preparing Proposal
The cost for developing the proposal is the sole responsibility of the proposer.

All proposals submitted become the property of the City of Redlands. Submitted proposals, including fee proposals, are subject to the California Public Records Act.

B. Vendor Questionnaire
Answers to the questionnaire will be used in the City’s evaluation of proposal.

Proposer must include in response to questions complete information about proposer’s company and its ability to perform the requested services as described in the Scope of Work.

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▪ General Information
• Basic corporate information and history
• What services do you offer?
• Does your organization provide Services locally, nationally or internationally? • Estimated completion period for the setup of this project and/or projected timeline.
• Has your organization recently received any awards?
• How do you distinguish yourself from the competition? • What is your average client size?
• How many of your clients are Government entities?

C. Firm’s Current Workload and Schedule
Provide information supporting firm’s ability to perform in a timely fashion.

Present workload of key personnel assigned to this project. Indicate that the personnel listed in the submittal shall be available for and assigned to the City based on illustrated workload. Indicate firm’s ability to meet budget and schedule. It will be important to limit response to similar projects based on current and near future workload.

D. Sub-consultants/Subcontractors
Contractor shall submit a list of sub-consultants and subcontractors. No substitutions shall be made without prior written approval by the City.

E. Intangibles
Describe any significant or unique accomplishments or awards for work performed for similar agencies. Provide any additional information which may be relevant to the evaluation of your submission relative to the City’s project.

F. Litigation
Please list any past and/or pending litigation or disputes relating to the work described herein that the firm has been involved in within the last five (5) years.

List shall include project name, nature of litigation and outcome of litigation (if resolved).

G. Licenses
Firm shall submit proof of licensing as may be required by local, state, or federal agencies to perform the required work.

H. INSURANCE REQUIREMENTS
A Certificate of Insurance will be furnished by the successful Contractor upon Notice of Award. The certificate(s) shall be completed by the Contractor’s authorized agent and submitted to the City’s Risk Management Department.

The successful Contractor shall not commence any work in connection with the Redlands Regular Meeting of 06-17-25
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Agreement until it has obtained all of the following types of insurance and shall maintain such insurance for the duration of the Agreement. The Contractor shall secure the minimum insurance coverage described below, and such insurance shall be primary with respect to any insurance or self-insurance programs maintained by the City.

Comprehensive Commercial General Liability. Contractor shall obtain, and maintain throughout the life of the Agreement, Comprehensive Commercial General Liability Insurance in an amount of $1,000,000 per occurrence and $2,000,000 aggregate with an insurance carrier acceptable to the City and name the City as additional insured.

Commercial Automobile Liability Insurance. Contractor shall obtain, and maintain throughout the life of the Agreement, Comprehensive Automobile Liability Insurance with minimum limits of $1,000,000, combined single limit for bodily injury liability and property damage liability and name the City as additional insured. This coverage shall include all owned vehicles, hired and non -owned vehicles, and employee non -ownership vehicles.

Workers’ Compensation and Employer’s Liability Insurance . If applicable, the Contractor shall obtain, and maintain throughout the life of the Agreement, Workers’ Compensation and Employer’s Liability Insurance in the amount that meets the statutory requirement and shall be in force with an insurance carrier acceptable to the City. Contractor and any sub-consultants or subcontractors shall comply fully with the California Workers’ Compensation Law.

Professional Liability Insurance. If applicable, the Vendor shall obtain and maintain throughout the life of the Agreement Professional Liability Insurance in an amount of $1,000,000 per claims made and $2,000,000 aggregate with an insurance carrier accepted to the City.

The Contractor shall instruct their insurance broker to furnish properly executed certificates of insurance to the City.

The name of the insured Contractor, the specified job by name and/or RFP number, the name of the insurer, the number of the policy, its effective date and its termination date.

Certificates of insurance shall clearly evidence coverage required above.

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either via email ([email protected]) or US Mail to: City of Redlands, Risk Management Division PO Box 3005 Redlands, CA 92373. The insurer will notify the City at least thirty (30) days prior to any material changes in provisions or cancellation of the policy.

The city reserves the right to modify the insurance requirements set forth at any time during the process of solicitation or subsequent thereto.

I. EXAMINATION OF PROPOSAL DOCUMENTS
Each vendor shall carefully examine the Specifications and other applicable documents, and inform himself/herself thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress or performance of the work to be performed under the Contract. Ignorance on the part of the Contractor will in no way relieve him/her of the obligations and responsibilities assumed under the Contract.

Should a vendor find discrepancies or ambiguities in, or omissions from the Specifications, or should he/she be in doubt as to their meaning, he/she shall at once notify the City,
J. INTERPRETATIONS, CLARIFICATIONS AND ADDENDA
No oral interpretations will be made to any vendor as to the meaning of the Proposal Documents. Any inquiry or request for interpretation received by the City before the indicated due date will be given consideration. Post all questions online at eProcurement system at www.cityofredlands.org/RFP.

Answers will be provided posted at the city website, eProcurement system:
www.cityofredlands.org/rfp

The City reserves the right to amend this RFP prior to the proposal due date.

Addenda or addendum will be sent published on the City’s website, eProcurement system at www.cityofredlands.org/rfp. In case any Proposer fails to acknowledge receipt of such addenda or addendum, his/her proposal will nevertheless be construed as though it had been received and acknowledged and the submission of his/her Proposal will constitute acknowledgment of the receipt of same. All addenda are a part of the Proposal Documents and each Proposer will be bound by such addenda, whether or not received by him/her. It is the responsibility of each Proposer to verify that he/she has received all addenda issued before Proposals are opened.

In the case of unit price items, the quantities of work to be done and materials to be furnished under this Proposal/Contract are to be considered as approximate only and are to be used solely for the comparison of Proposals received. The City and its Vendors do not expressly or by implication represent that the actual Redlands Regular Meeting of 06-17-25
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quantities involved will correspond exactly therewith; nor shall the Proposer plead misunderstanding or deception because of such estimate or quantities of work performed or material furnished in accordance with the Specifications and other proposal documents, and it is understood that the quantities may be increased or diminished as provided herein without in any way invalidating any of the unit or lump sum prices proposal.

K. CHANGES / MODIFICATIONS
The City reserves the right to order changes in the scope of work and resulting contract. The successful Proposer has the right to request an equitable price adjustment in cases where modifications to the contract under the authority of this clause result in increased costs to the contractor. Price adjustments will be based on the unit prices proposed by the Contractor in response to this solicitation. Any contract resulting from this solicitation may be modified upon written and mutual consent of both parties.

L. GOVERNING LAWS AND REGULATIONS
The Proposer is required to be familiar with and shall be responsible for complying with the City’s Purchasing Policies and Procedures, City resolutions, City rules, all federal, state and local laws, ordinances, rules and professional standards or regulations that in any manner affect this solicitation, the selection process, protests, award of contract, contract management or any other activity associated with this solicitation and the subsequent work required of the successful Proposer.

M. PREVAILING WAGES
When applicable, the City is subject to the State of California prevailing wage laws as set forth in California Labor Code Section 1770 et seq. The contractor is responsible for determining the appropriate Department of Industrial Relations (DIR) classification for the various employees and subcontractors used for a particular project or service. The rates for each classification are posted on the DIR website at http://www.dir.ca.gov/DIRdatabases.html. All contractors performing work for the City are responsible for abiding by all applicable prevailing wage laws, and must furnish the City with Certified Payroll Records upon request.

N. BLACK OUT PERIOD
The blackout period is defined as between the time the submittals for an Invitation to Bid, Request for Proposals, Request for Qualifications or the Invitation to Negotiate, as applicable, are issued by the City’s Purchasing Division and the time the City Council awards the contract. During this black out period, any attempt to influence the thinking of City staff or officials for or against Redlands Regular Meeting of 06-17-25
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a specific cause related to a solicitation for goods or services, in person, by mail, by facsimile, by telephone, by electronic mail, or by any other means of communication, may result in disqualification of their award and/or contract. This does not apply to pre -solicitation conferences, oral presentations before the selection committee, contract negotiations, or communications with staff not concerning this solicitation.

O. CONTRACT NEGOTIATION
Upon receipt of the proposals, the Selection Committee shall first determine and identify those persons or organizations that are qualified to perform the services and shall rank such persons and organizations based on their demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services required.

Second, the cost proposals submitted by all qualified persons and organizations shall be opened and reviewed.

Third, negotiations shall be undertaken with the person or organization ranked most qualified in an attempt to secure the services at a cost equivalent to the lowest cost offered to the city by the qualified persons and organizations. If the person or organization ranked is unwilling to provide the services at a cost equivalent to such lowest cost: 1) such person or organization may nevertheless be awarded a contract, provided the purchasing agent, city manager or city council, as appropriate, determines the initiating city department director has substantiated that the cost for the services is reasonable and appropriate; or 2) negotiations with the most qualified person or organization may be terminated and the initiating city department may undertake similar negotiations with the other qualified person and organizations in order of rank.

The proposal signed by the successful Proposer along with documentation included in the proposal as required by this solicitation and other additional materials submitted by the Proposer and accepted by the City shall be the basis for negotiation of a contract addressing the requirements of the solicitation. The resulting contract will be approved in accordance with the City’s Purchasing Ordinance.

P. FISCAL YEAR FUNDING APPROPRIATION
Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of time deemed to be in the best interests of the City, provided the term of the contract and conditions of renewal or extension, if any, are included in the solicitation and funds are available for the fiscal period at the time of the contract. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by the City of funds thereafter.

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When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be cancelled and the contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not advertised in the price of the supplied or services delivered under the contract or otherwise recoverable.

Q. PAYMENTS
Payments shall be made 30 days from the receipt of invoice, and follow all City policies promulgated thereby.

R. BUSINESS LICENSES
The successful proposer will be required to obtain a City of Redlands business license prior to commencement of work.

S. INDEMNIFICATION
The successful Proposer must fully indemnify the City. Such indemnification will be documented in the contract documents.

T. RIGHT OF REJECTION
The City of Redlands reserves the right to reject any and/or all proposals, reserve the right to waive any informalities or irregularities in the proposal or examination process, reserve the right to select low proposal per item, and reserve the right to award proposals and/or contracts in the best interest of the City.

U. REFERENCE TERMS
Any headings in this document are for the purposes of reference only and shall not limit or otherwise affect the meaning thereof. Any reference to gender shall be construed to include all genders, firms, partnerships and corporations.

References in the singular shall be construed to include the plural and references in the plural shall be construed to include the singular. Any reference to the “City” or the “City of Redlands” shall be construed to refer to the City for which the solicitation was issued and the City shall be the legislative authority for all matters concerning this solicitation or the resulting contract(s).

V. RIGHT TO AUDIT RECORDS
The City shall be entitled to audit the books and records of the Contractor or any sub-contractor to the extent that such books and records relate to the performance of the Agreement or any sub -contract to the Agreement. Such books and records shall be maintained by the Contractor for a period of ten (10) years from the date of final payment under the Agreement and by the sub - contractor for a period of ten (10) years from the date of final payment under the Redlands Regular Meeting of 06-17-25
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sub-contract unless a shorter period is otherwise authorized in writing.

W. ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions included with the proposal response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inapplicable to this proposal. If submitted either purposefully through intent or design or inadvertently appearing separately in transmitting letters, specifications, literature, price lists or warranties, it is understood and agreed the general and special conditions in this solicitation are the only conditions applicable to this proposal and the Proposer’s authorized signature affixed to the proposal attests to this.

X. PROPRIETARY INFORMATION
Responses to this Request for Proposals, upon receipt by the City, become public records. If any proposer believes that any portion of all of the response is confidential and proprietary, proposer shall clearly assert such exception and the specific legal authority of the asserted exemption. Such designation of an item as a trade secret may be challenged in court by any person. By the proposer’s designation of material submitted to the City as a “trade secret”, the proposer agrees to hold harmless the City for any award to a plaintiff for damages, costs or attorney’s fees and for costs and attorney’s fees incurred by the City by reason of any legal action challenging the proposer’s “trade secret” claim.

Y. ADDITIONAL SERVICES/PURCHASES BY OTHER PUBLIC AGENCIES The Proposer by submitting a proposal acknowledges that other public agencies may seek to “Piggy -Back” under the same terms and conditions during the effective period of any resulting contract services and/or purchases being offered in this proposal/bid for the same prices and/or terms being proposed. The successful Proposer has the option to agree or disagree to allow contract Piggy- Backs on a case-by-case basis. Before a public agency is allowed to Piggy-Back any contract, the agency must first obtain the Proposer’s approval. Without the Proposer’s approval, the seeking agency cannot Piggy-Back.

Z. QUALIFICATION CRITERIA
The information requested in this section should describe your qualifications within the past five years that are similar in size and scope to demonstrate competence to perform these services.

All documents should be prepared simply and economically, providing a straightforward, concise description of the proposer's capabilities to satisfy the requirements and specifications of the RFP. Proposals will be evaluated by City Committee. The most qualified firm will be selected based on, but not limited to, Redlands Regular Meeting of 06-17-25
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the following considerations. The successful proposer will have a strong combination of:
• Knowledge of Code
• Professional quality service;
• Expertise and experience;
• Strong administrative support personnel;
• Sense of value and creativity;
• Excellent communication;
• Flexibility;
• Ability to provide additional services as necessary
• Explanation of compensation structure;
• Excellent references; and
• Organizational stability.

AA. AGREEMENT TERM: Service Period
The Agreement period will be for one (1) year beginning on July 1, 2025, through June 30, 202 6 with the option to extend two (2) additional one -year (1) periods with the same terms and conditions by providing written notice at least thirty (30) days prior to the expiration of the initial term or any extended term.

As part of the contract/agreement, the City of Redlands will reserve the right to select or reject employees and sub-contractors providing services and select more than one vendor to provide services.

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PROPOSAL DOCUMENTS
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PROPOSAL COVER PAGE

Name of Firm, Entity or Organization:

Federal Employer Identification Number (EIN):

State of California License Number (If Applicable):

Name of Contact Person:

Title:

E-Mail Address:

Mailing Address:

Street Address (if different):

City, State, Zip:

Telephone: Fax:

Organizational Structure – Please Check One:

Corporation Partnership Proprietorship Joint Venture
If Corporation:

Date of Incorporation: State of Incorporation:

States Registered in as Foreign Corporation:

Other
Authorized Signature:___________________________________________________ Print Name:____________________________________________________________ Signature:_____________________________________________________________ Title:_________________________________________________________________ Phone:________________________________________________________________

This document must be completed and returned with your Submittal.

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EXCEPTIONS OR DEVIATIONS TO SPECIFICATIONS

Note: Proposer must sign the appropriate statement below as applicable.

( ) Proposer understands and agrees to all terms, conditions, requirements and specifications stated herein.

Firm:

Signature:

Signature:

Proposer should note that any exceptions taken from the stated terms and/or specifications may, but not necessarily will be cause for their submittal to be deemed “non-responsive”, risking rejecting of the submittal.

Attached are additional pages.

This document must be completed and returned with your Submittal PROPOSER’S CERTIFICATION
( ) Proposer takes exceptions to terms, conditions, requirements or specifications stated herein. (Proposer must itemize each exception below and return with the Proposal Form.)
Firm:

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Submit To: City of Redlands

Building and Safety Division
35 Cajon Street, Suite 20
Redlands, CA 92373
Phone 909-798-7536
Fax 909-798-7670

CITY OF REDLANDS

REQUEST FOR PROPOSAL (RFP) CERTIFICATION

AND ADDENDA ACKNOWLEDGMENT
DUE DATE: March 21, 2025 DUE TIME: 4:00pm RFP No. 20250306TM TITLE: “On-Call Inspection, Plan Review and CASp Consulting Services" VENDOR NAME: PHONE NUMBER:

VENDOR MAILING ADDRESS: FAX NUMBER:

CITY/STATE/ZIP: E-MAIL ADDRESS:

“I, the undersigned, certify that I have reviewed the addenda listed below (list all addenda received to date). I understand that timely commencement will be considered in award of this RFP and that cancellation of award will be considered if commencement time is not met, and that untimely commencement may be cause for assessment of liquidated damages claims. I further certify that the services will meet or exceed the RFP requirements. I, the undersigned, declare that I have carefully examined the RFP, specifications, terms and conditions as applicable for this Request, and that I am thoroughly familiar with all provisions and the quality and type of coverage and services specified. I further declare that I have not divulged, discussed, or compared this RFP with any other Offer or and have not colluded with any offerors or parties to an RFP whatsoever for any fraudulent purpose.”

Addendum # Addendum# Addendum # Addendum # Addendum #
“I certify that this quote is made without prior understanding, agreement, or connection with any corporation, firm, or person
submitting an RFP for the same material, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this RFP and certify that I am authorized to sign this response and that the offer is in compliance with all requirements of the RFP, including but not limited to certification requirements. In conducting offers with an agency for the City of Redlands respondent agrees that if this proposal is accepted, the respondent will convey, sell, assign, or transfer to the City all rights, title and interest in and to all causes of action it may now or hereafter acquire under the anti-trust laws of the United States for price fixing relating to the particular commodities or services purchased or acquired by the City. At the City’s discretion, such assignment shall be made and become effective at the time the purchasing agency renders final payment to the respondent.”

Authorized Agent Name, Title (Print) Authorized Signature Date This form must be completed and returned with your Submittal

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NO-PROPOSAL RESPONSE

City of Redlands
Statement of “No Proposal”

If you do not intend to submit a proposal for this project, please complete and return this form prior to date shown for receipt of proposals to: City of Redlands, Building and Safety Division 35 Cajon Street, Suite 20, Redlands, CA 92373, Attn: Tricia Munoz, Management Analyst We, the undersigned, have declined to submit a proposal on your RFP No. 20250306TM for Inspection, Plan Review and CASp Consulting Services” for the following reasons:

Specifications are too “tight”, i.e. geared toward one brand or manufacturer only (please explain reason below)
Insufficient time to respond to Request for Proposals.

We do not offer this product/s or equivalent.

Remove us from your bidders’ list for this commodity or service.

Our product schedule would not permit us to perform to specifications.

Unable to meet specifications.

Unable to meet insurance requirements.

Specifications unclear (please explain below).

Competition restricted by pre-approved owner standards.

Other (please specify below).

Remarks:

Company Name:

Address: _
Signature and Title:

Telephone Number Date