Richmond City Council
June 21, 2022

MEETING(S) - (Meetings are virtual)

SPECIAL JOINT MEETING OF THE RICHMOND HOUSING AUTHORITY/RICHMOND CITY COUNCIL

REGULAR RICHMOND CITY COUNCIL

Tuesday, June 21, 2022, 4:30 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
Members:

Thomas K. Butt, Mayor
Demnlus Johnson III, Councilmember at Large
NathanielBates, Councilmember at Large
Claudia Jimenez, Councilmember District 6
Eduardo Martinez, Vice Mayor at Large
Melvin Willis, Councilmember District 1
Gayle McLaughlin, Councilmember District 5
Jaycine Scott, Housing Authority Tenant Commissioner
Link to City Council Agendas/Packets
http://www.ci.richmond.ca.us/4157/City-ofRichmond-Council-Meetings Register to receive notification of new agendas, etc.
http://www.ci.richmond.ca.us/list.aspx

CORONAVIRUS DISEASE (COVID-19) ADVISORY

PURSUANT to the Governor of the State of California’s Assembly Bill 361 and in the interest of the public health and safety, attendance at the City of Richmond City Council meeting will be limited to Council members, essential City of Richmond staff, and members of the news media. Public comment will be confined to items appearing on the agenda and will be limited to the methods provided below.

How to watch the meeting from home:

KCRT – Comcast Channel 28 or AT&T Uverse Channel 991.

Livestream online at http://www.ci.richmond.ca.us/3178/KCRT-Live2.

Public comment may be submitted by mail, eComment, email and/or Zoom video conference in the manner that follows, provided that no member of the public may submit more than one verbal comment per agenda item.

Via mail: received by 1:00 p.m. the day of the meeting, sent to 450 Civic Center Plaza, 3rd Floor, Office of the Clerk, Richmond, CA 94804.

Via eComments: eComments are available once an agenda is published. Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until the conclusion of public comments for the agenda item. eComments can be viewed by the City Council and members of the public as they are submitted.

Email your comment to [email protected] should you have difficulty submitting an eComment during a meeting.

Via email: to [email protected] by 1:00 p.m. the day of the meeting.

Emails MUST contain in the subject line 1) public comments – Open Session prior to Closed Session; 2) public comments – Open Forum; or 3) public comments agenda item #__ [include the agenda item number]. All such email with correctly labeled subject lines will be posted on-line and emailed to the City Council before the meeting is called to order. Email received after 1:00 p.m. will be posted on-line following the meeting as part of the supplemental materials attached to the meeting minutes.

Via Zoom by video conference: for Open Session and City Council: Please click the link below to join the webinar:
https://zoom.us/j/99312205643?pwd=MDdqNnRmS2k4ZkRTOWhlUldQOUF1Zz09 Passcode: ccmeeting

By iPhone one-tap: US: +16699006833,,99312205643# or +13462487799,,99312205643# By Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 993 1220 5643
International numbers available: https://zoom.us/u/aehrwCgISx

To comment by video conference: click on the Participants button at the bottom of your screen and select the “Raise Your Hand” button to request to speak when Public Comment is being asked for. When called

upon, press the unmute button. After the allotted time, you will then be re-muted. **

To comment by phone: you will be prompted to “Raise Your Hand” by pressing “*9” to request to speak when Public Comment is asked for. When called upon, you will be asked to unmuted by pressing *6. After the allotted time, you will then be re-muted. Instructions of how to raise your hand by phone are available at:
https://support.zoom.us/hc/en-us/articles/201362663 -Joining-a-meeting-by-phone. **

**The mayor will announce the agenda item number and open public comment when appropriate.

The City cannot guarantee that its network and/or the site will be uninterrupted. To ensure that the City Council receives your comments, you are strongly encouraged to submit your comments in writing in advance of the meeting.

AB 361 Procedures in the Event of Technical Difficulties: In the event the meeting broadcast is disrupted, or if a technical issue on the agency's end disrupts public participation, the legislative body board cannot take any further action on the agenda until the technical issue is resolved.

Properly labeled public comments will be considered a public record, put into the official meeting record, available after the meeting as supplemental materials, and will be posted as an attachment to the meeting minutes when the minutes are posted: http://www.ci.richmond.ca.us/Archive.aspx?AMID=31.

Procedures for Removing Items from the Consent Calendar: Members of the public who request to remove an item from the consent calendar must first discuss the item with a staff member by phone or a back-and- forth email discussion, and state the name of the staff member when requesting removal of the item from the consent calendar (by 2 p.m. the day of the meeting).

Any member of the City Council who would like to remove an item from the consent calendar must notify the appropriate staff person and the City Clerk’s Office prior to the meeting. Although members of the City Council are encouraged to ask questions and share concerns with staff ahead of the meeting, they are not required to do so.

The Clerk’s Office must be informed of any requests to remove items from the Consent Calendar. Items removed from the Consent Calendar shall be placed at the end of the agenda for consideration.

Accessibility for Individuals with Disabilities: Upon request, the City will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services and sign language interpreters, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least two days before the meeting. Requests should be emailed to [email protected] or submitted by phone at 510-620-6513, ext. 9, or 510-620-6509.

Requests made by mail to City Clerk’s Office, City Council meeting, 450 Civic Center Plaza, Richmond, CA 94804 must be received at least two days before the meeting. Requests will be granted whenever possible and resolved in favor of accessibility.

Effect of Advisory on In-person public participation: During the pendency of Assembly Bill 361, the

language in this Advisory portion of the agenda supersedes any language contemplating in-person public comment.

Disclaimer: The City Clerk's Office translates agendas to enhance public access. Translated agendas are provided as a courtesy and do not constitute legal notice of the meeting or items to be discussed. In case of discrepancy, the English agenda will prevail.

Pages
A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION 4:30 p.m.

B. ROLL CALL
C. CLOSED SESSION
C.1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) Winehaven Legacy LLC v. City of Richmond, et al.•
C.2. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
Agency Representatives: Jaclyn Gross, Teresa Fairbanks, and Anil Comelo
•
Employee organizations:

SEIU Local 1021 Full Time Unit and Part Time Unit1.

IFPTE Local 21 Mid-Level Management Unit and Executive
Management Units

2. Richmond Police Officers Association RPOA3.

Richmond Police Management Association RPMA4.

IAFF Local 1885.

Richmond Fire Management Association RFMA 6.

C.3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: 1324 Canal Boulevard (General Warehouse, Port of Richmond)
Agency negotiator: Lizeht Zepeda
Negotiating parties: Richmond Grown
Under negotiation: Price and terms of payment
•
C.4. LIABILITY CLAIMS (Government Code Section 54956.9) • 221B, 225, 229 & 235 Tunnel Avenue
• 12200 San Pablo Avenue
D. PUBLIC COMMENT BEFORE CLOSED SESSION
E. ADJOURN TO CLOSED SESSION
________________________________________________________

F. SPECIAL JOINT MEETING OF THE RICHMOND HOUSING

AUTHORITY/RICHMOND CITY COUNCIL
6:25 P.M.

G. ROLL CALL
H. PUBLIC COMMENT INSTRUCTIONAL VIDEO
I. STATEMENT OF CONFLICT OF INTEREST
J. REPORT FROM THE EXECUTIVE DIRECTOR
K. AGENDA REVIEW
L. CONSENT CALENDAR
L.1. Continued Use of Teleconferencing 17
ADOPT a resolution requiring the continued use of teleconferencing for the meetings of the Board of Commissioners of the Richmond Housing Authority pursuant to the provisions of AB 361 – City Clerk’s Office (Pamela Christian 510-620-6513).

L.2. Housing Authority Meeting Minutes 21
APPROVE the minutes of the special May 17, 2022, Richmond Housing Authority meeting - City Clerk's Office (Pamela Christian 510-620-6513).

M. JOINT RICHMOND HOUSING AUTHORITY / RICHMOND CITY COUNCIL BUDGET

SESSION
M.1. Proposed Richmond Housing Authority Budget for Fiscal Year (FY) 2022-2023 23 ADOPT a joint resolution approving the proposed Fiscal Year (FY) 2022-2023 Richmond Housing Authority (RHA) budget, with estimated revenues of $3,618,962 and total expenditures of $4,880,044; and APPROVE an RHA subsidy from the City of Richmond General Fund in the amount of $1,261,082, which will provide sufficient revenue to match anticipated expenditures and balance the RHA budget to $4,880,044 in estimated revenues and $4,880,044 in expenditures – Richmond Housing Authority (Nannette J. Beacham 510-621- 1300).

N. ADJOURNMENT
_______________________________________________________

O. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
6:30 P.M.

P. ROLL CALL
Q. STATEMENT OF CONFLICT OF INTEREST
R. AGENDA REVIEW
S. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE DURING

CLOSED SESSION
T. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum) U. REPORT FROM THE REIMAGINING TASK FORCE - 3rd Tuesday (public comment allowed under Open Forum)
V. OPEN FORUM FOR PUBLIC COMMENT
W. CITY COUNCIL CONSENT CALENDAR
W.1. City Clerk's Office
W.1.a. Resolution call and giving notice of a municipal election on November 8, 2022
35 ADOPT a resolution: (1) Calling and Giving Notice of the holding of a Municipal Election to be held on Tuesday, November 8, 2022, for the election of certain officers as required by the provisions of the Charter of the City of Richmond; (2) requesting the Board of Supervisors of Contra Costa County to consolidate the Municipal Election with the Statewide General Election; and (3) adopting regulations for candidates pertaining to the candidates’ statements submitted to the voters, cost of the candidates’ statements and other fees, word limit for candidates’ statements; and actions to be taken for a tie vote – City Clerk’s Office (Pamela Christian 510-620-6513).

W.1.b. Municipal Code Contract Extension 41
APPROVE a contract extension with Municipal Code Corporation for ordinance, zoning code codification, and supplements of the city’s municipal code, for the City Clerk’s Office and the Planning Department, from July 1, 2022, through June 30, 2023, in an amount not to exceed $17,000 – City Clerk’s Office (Pamela Christian 510- 620-6513).

W.1.c. Continued Use of Teleconferencing 103
ADOPT a resolution requiring the continued use of teleconferencing for the meetings of all City legislative bodies pursuant to the provisions of Assembly Bill 361 – City Clerk’s Office (Pamela Christian 510-620-6513).

W.1.d. City Council Meeting Minutes 107
APPROVE the minutes of the May 17, and 24, 2022, Richmond City Council meetings - City Clerk's Office (Pamela Christian 510-620- 6513).

W.2. City Council
W.2.a. Ban the Drilling of Oil and Gas in Contra Costa County 125 ADOPT a resolution in support of banning the drilling of oil and gas in Contra Costa County - Councilmembers Gayle McLaughlin and Claudia Jimenez (510-620-6636/510-620-6565).

W.2.b. Expand The Terms of Appropriated ARPA Flex Funds for Rydin Road Residents
132
AMEND direction provided by City Council on December 21, 2021, which appropriated $50,000 for flex funds for vehicle repair and servicing, to expand the terms under which these funds can be spent, to be overseen by the Community Development Department - Vice Mayor Eduardo Martinez (510-620-6593). Continued from the June 7, 2022, meeting.

W.3. City Manager's Office
W.3.a. FY 2022-2023 Richmond Environmental and Community Investment Agreement (ECIA) Community Grant Program Grant Awardee
Recommendation
135
APPROVE a recommendation from the Environmental & Community Investment Agreement (ECIA) Grant Review Committee for Fiscal Year 2022-2023 grant awards to 10 organizations in an amount not to exceed $225,000; ADOPT a resolution; and AUTHORIZE the city manager to negotiate and execute Grant Service Agreements with approved grantees – City Manager’s Office (LaShonda White/Patrick Seals/Shane Johnson 510-620-6512).

W.3.b. FY 2022-2023 Richmond Department and Fund for Children and Youth Grant Awardee Recommendation
191
APPROVE a recommendation from the Richmond Fund for Children and Youth (RFCY) Oversight Board for Fiscal Year 2022-2023 to award 19 grants in an amount not to exceed $1,434,317; ADOPT a resolution; and AUTHORIZE the City Manager to negotiate and execute Grant Service Agreements with the approved grantees – Richmond Department of Children & Youth (LaShonda White/Patrick Seals 510-620-6512).

W.4. Community Development
W.4.a. Guidelines for Implementation of the Inclusionary Housing and Affordable Housing Linkage Fee Ordinance
283
ADOPT a resolution approving the Guidelines for Implementation of the Inclusionary Housing and Affordable Housing Linkage Fee Ordinance - Community Development Department (Lina Velasco 510-620-6705).

W.4.b. Execute an EPA Brownfields Assessment Coalition Memorandum of Agreement and Amend the Stantec Consulting Services Contract 343
AUTHORIZE the city manager to execute a Memorandum of
Agreement between the City of Richmond, Contra Costa County, Community Housing Development Corporation of North Richmond, and Eden Housing, Inc.to identify and prioritize brownfield sites for assessment; and APPROVE a contract amendment with Stantec Consulting Services to increase the payment limit by $559,000, for a total amount not to exceed $630,986, and extending the term to December 31, 2024 – Community Development Department (Lina Velasco 510-620-6706).

W.5. Economic Development
W.5.a. City’s Transformative Climate Communities Program Application and Memorandum of Understanding
388
ADOPT a resolution authorizing the city manager or designee to apply, accept, and appropriate a Transformative Climate Communities grant and execute all related documents, if awarded, and authorizing the city manager or their designee to execute a Memorandum of Understanding with Co-applicants –Economic Development Department/Community Development Department (Lina Velasco/Samantha Carr 510-620-5407).

W.5.b. Contract with Art Builds Community to Develop a Public Art Master Plan
473
APPROVE a contract with Art Builds Community (ABC) to create an actionable Public Art Master Plan, in a total amount not to exceed $35,000, for a term beginning June 22, 2022, and ending June 30, 2023 – Economic Development Department (Shasa Curl/Winifred Day 510-620-6512).

W.5.c. Contract with the Richmond Art Center (RAC) 525
APPROVE a two-year sole source contract with the Richmond Art Center to provide visual art services, in the amount of $55,000 per year, for a total contract amount not to exceed $110,000, with a term from July 1, 2022, through June 30, 2024 - Economic Development Department (Shasa Curl/Winifred Day 510-620-6512).

W.5.d. Contract Amendment for Low-Income Solar Installation Services 555 APPROVE a fourth amendment to the contract with GRID
Alternatives Bay Area to provide no cost solar systems on an additional 138 low-income homes, increasing the contract by $1,750,000, for a total contract amount not to exceed $3,150,872, and extending the term to June 30, 2025 - Economic Development Department (Samantha Carr/Sabrina Paras 510-620-5407).

W.6. Finance Department
W.6.a. Approval of Liens and Special Assessments for Unpaid Garbage Collection Service Fees Due to Republic Services
630
ADOPT a resolution authorizing placement of liens and special assessments for unpaid garbage collection service fees on County property tax records – Finance Department (Delmy Cuellar/Antonio Bañuelos 620-6741).

W.6.b. Fiscal Year 2022-2023 Annual Appropriations Limit 723 ADOPT a resolution approving the Fiscal Year 2022-2023
appropriations limit for the City of Richmond pursuant to Article XIIIB of the Constitution of the State of California – Finance Department (Delmy Cuellar/Mubeen Qader 510-412-2077).

W.6.c. Amend Contract with KPM as the City’s Swap Advisor to Refinance the 2005 Series B Pension Obligation Bonds ("2005 POB's") 727
APPROVE an amended sole-source contact with KPM to extend the term through June 30, 2023, and increase the current contract amount by $40,000, for a total payment limit not to exceed $50,000, to perform swap analysis – Finance Department (Anil Comelo/Delmy Culler 510-620-6600).

W.6.d. Resolution Authorizing Issuance of Taxable Pension Refunding Bonds, Series 2022 ("2022 Refunding Bonds")
749
APPROVE resolution authorizing issuance of taxable pension refunding bonds, series 2022, to refund certain outstanding taxable pension funding bonds of the City, authorizing the execution of a first supplemental indenture, and approving and directing of other matters related thereto – Finance Department (Delmy Cuellar 510-620-6740).

W.6.e. City of Richmond Audited Reports for the Fiscal Year Ended June 30, 2021
783
RECEIVE Audited reports for Single Audit, Richmond Joint Powers Financing Authority Report, and Independent Accountant’s Report on Agreed-Upon Procedures Applied to Appropriations Limit Schedule for Fiscal Year 2020-2021 – Finance Department (Delmy Cuellar 510-620-6740).

W.7. Human Resources
W.7.a. Approve a Two-Year Extension to Contract with Du-All Safety, LLC to Continue to Provide Safety Program Compliance Services
857
APPROVE a two-year contract amendment with Du-All Safety LLC, increasing the amount of the contract by $317,531, for a total amount not to exceed $760,206, to continue providing safety program compliance services, with a term ending June 30, 2024 - Human Resources Department (Laura Marquez 510-620-6974).

W.8. Information Technology
W.8.a. Purchase of a Tabbing Machine for use by the City’s Duplicating Mail Division
901
APPROVE the purchase of a tabbing machine from Saddle Point Systems in an amount not to exceed $30,000 – Information Technology Department (Sue Hartman 510-620-6874).

W.9. Library and Community Services
W.9.a. Contract with Jason Corburn to Provide a New Online Client Database, System Maintenance, and Support
924
APPROVE a contract with Jason Corburn to develop a client case- management database, that provides for data collection support, maintenance, training, analysis, and reporting for the Office of Neighborhood Safety. The contract will be for two (2) years with a term from June 22, 2022, through June 30, 2024, and a payment limit not to exceed $40,000 – Library and Community Services
Department (LaShonda White/Sam Vaughn 510-620-5422).

W.9.b. Contract with Rebuilding Together East Bay-North for Emergency Cooling Structures
953
APPROVE a sole-source contract with Rebuilding Together East Bay-North, in an amount not to exceed $83,830, to provide design, construction, and staffing services for modular emergency cooling structures – Library and Community Services Department (LaShonda White/Jene Levine-Snipes 510-307-8132)
W.9.c. Extension of Contra Costa County Health Services Covid-19 Vaccine and Testing Center at the Richmond Convention Center
984
APPROVE a third amendment to extend the agreement with Contra Costa County Health Services to continue the COVID-19 Vaccine and Testing Center at the Richmond Convention Center terrace rooms until June 30, 2023, and WAIVE fees associated with the third amendment – Library and Community Services Department
(LaShonda White/Ranjana Maharaj/Kymberlyn Carson-Thrower 510- 620-6512)

W.9.d. Accept and Appropriate Share the Spirit 2021 Additional Funds Grant Award
1009
ACCEPT and APPROPRIATE in the Fiscal Year 2021-2022 budget $4,000 received from Share the Spirit East Bay 2021 Additional Funds Grant – Library and Community Services Department (Melinda Cervantes/Abigail Sims-Evelyn 510-307-8082).

W.9.e. Contract With Ed Fund to Provide Youth Programs to Camp Achieve Youth In Partnership With Community Services-Recreation 1014
APPROVE a contract with West Contra Costa Public Education Fund to provide free youth programs in partnership with Community Services-Recreation to 6th, 7th, and 8th graders through Camp Achieve’s 8-week summer camp program. The term of the contract is July 1, 2021 through June 30, 2025, in an amount not to exceed $54,000 - Library and Community Services Department (LaShonda White/Ranjana Maharaj/Troy Porter 510-620-6822).

W.9.f. Convert the West Side Tennis Court At Booker T. Anderson to Two Fixed Pickleball Courts
1196
APPROVE the conversion of one tennis court at the Booker T.

Anderson tennis courts to two permanent pickleball courts – Library and Community Services Department/Public Works Department (Ranjana Maharaj/Tetteh Kisseh/Greg Hardesty 510-620-6919).

W.9.g. Fiscal Year 2022-2023 Budget for the North Richmond Waste & Recovery Mitigation Fee Expenditure Plan
1214
APPROVE the 2022/2023 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan (Exhibit A) for Fiscal Year 2022- 2023, as recommended by the North Richmond Mitigation Waste and Recovery Mitigation Fee Joint Expenditure Planning Committee, to fund the listed projects and activities in the Fiscal Year that support the reduction of blight in North Richmond – Library and Community Services Department (LaShonda White/Lori Reese-Brown 510-620- 6869)
W.10. Mayor's Office
W.10.a. Disposition of Open Space at Point Molate 1243
DIRECT staff to prepare a Request for Proposal (RFP) to be circulated as widely as possible soliciting proposals to manage the Point Molate Open Space for public use. The RFP should include solicitation of proposals for an operations plan, funding, implementation schedule, and other details essential for the City Council to make a selection of the best proposal. The RFP shall be released no later than August 1, 2022, with proposals due no later than September 15, 2022 – Mayor’s Office (Mayor Tom Butt 510-620- 6503).

W.11. Police Department
W.11.a. Resolution Authorizing a Sole Source Procurement Process for Selected Specialized Police Department Services
1265
ADOPT a resolution authorizing the city manager to execute reoccurring contracts for fiscal years 2022-2023 and 2023-2024 with Contra Costa County and the State of California at an aggregate annual amount of $951,000. Services contracted with Contra Costa County include the following: California Law Enforcement Telecommunications System (CLETS) - $11,000; California Identification Division (CAL ID) - $145,000; Automated Regional Information Exchange System (ARIES) - $50,000; All County Criminal Justice Information System (ACCCJIN) - $23,500; Martinez Detention Facility intake fees - $46,000; alcohol/toxic drug and crime scene evidence analysis - $365,000; Sexual Assault Response Team (SART) examinations- $41,000; annual jail inspection and audit - $1,000; Coroner & Gunshot Residue (GSR) examination and analysis - $10,000; out of state inmate extradition - $4,000; Law Enforcement Training Center - $21,000; Department of Information Technology - $29,500; East Bay Regional Communication System Authority (EBRCS) - $182,500. The State of California contracted services including Live Scan fingerprinting - $16,500 and University of California Regents - $5,000 – Police Department (Acting Chief of Police Louie Tirona 510-621-1802).

W.11.b. Proposed 5-year, $927,000 contract amendment, with Mark43 for continued use of critical dispatching and records software. 1271
APPROVE a first contract amendment with Mark43 to increase the contract amount by $927,000, for a total payment limit not to exceed $2,427,000, and a term extending through June 30, 2027 - Police Department (Acting Chief Louie Tirona 510-621-1802).

W.12. Public Works
W.12.a. Proposed Contract with Julian Tree Care 1328
APPROVE a contract in the amount of $17,800 for the removal of dead pine trees at the Macdonald Avenue grade separation. The contract term will be from July 1, 2022 to December 31, 2022 – Public Works Department (Joe Leach 510-620-5478/Greg Hardesty 510-620-6920).

W.12.b. Contract Amendment to Increase Total Contract Budget for the Project to Replace the Grit and Aeration Project Located at the Richmond Wastewater Treatment Plant
1356
ADOPT a resolution to increase the contract budget for the Grit and Aeration Basin project located at the Richmond Wastewater Treatment Plant, in the amount of $3,500,000, for a total amount not to exceed $45,606,488 - Public Works Department (Joe Leach 510- 620-5478 / Mary Phelps 510-621-1269).

W.12.c. Resolution to Issue a New Contract to Schaaf and Wheeler Consulting Civil Engineers
1366
ADOPT a resolution authorizing a contract extension with Schaaf and Wheeler Consulting Civil Engineers to design the Ferry Point Lift Sewer Pump Station replacement located at the intersection of Brickyard Cove Road and Dornan Road for an amount not to exceed $159,948.24 - Public Works Department (Joe Leach 510-620- 5478/Mary Phelps 510-621-1269).

W.12.d. Contract with Ninyo & Moore for Terminal 4 Wharf Removal Project 1395 APPROVE a contract with Ninyo & Moore, in an amount not to exceed $50,000, to provide hazardous materials characterization services for the Terminal 4 Wharf Removal Project, to be funded by various grants awarded to the City for this project, with a contract term through December 31, 2023 – Public Works Department (Joe Leach 620-5478).

W.12.e. Proposed Standing Purchase Order for Traffic Signs & Lines Materials
1437
APPROVE standing purchase orders with First Vanguard Rentals and Sales, Inc., Statewide Traffic Safety and Signs, Inc., and The Construction Zone for traffic signs and lines materials in a total combined amount of $900,000, with an allocation not-to-exceed $300,000 per vendor over a three-year period, with one (1) two-year option to renew at $200,000 per vendor over the two-year period. – Public Works Department (Joe Leach 510-620-5478 / Rob
Chelemedos 510-231-3007).

X. BUDGET SESSION
X.1. Adopt Fiscal Year (FY) 2022-2023 Proposed Operating Budget and FY 2022- 2023 through 2026-2027 Capital Improvement Plan.
1450
ADOPT resolutions approving: (1) Fiscal Year (FY) 2022-2023 Annual Operating Budget, and (2) FYs 2022-2023 to 2026-2027 Five-Year Capital Improvement Program Budget – City Manager’s Office/Finance Department (Shasa Curl/Delmy Cuellar 510-620-6740).

Y. PUBLIC HEARINGS
Y.1. Public Hearing To Consider the Levy of Annual Assessments for the Hilltop Landscape Maintenance District
1983
ADOPT a resolution approving the Engineer’s Report and ordering the levy and collection of assessments in the Hilltop Landscape Maintenance District for the Fiscal Year 2022-2023, providing for a three percent increase in annual assessments - Public Works Department (Joe Leach 510-620-5478/Greg Hardesty 510-620-6920).

Y.2. Public hearing to consider the levy of annual assessments for the Marina Bay Landscaping and Lighting Maintenance District
2056
ADOPT a resolution approving the Engineer’s Report and ordering the levy and collection of assessments in the Marina Bay Landscape and Lighting Maintenance District for the Fiscal Year 2022-2023 providing for a three percent increase in annual assessments - Public Works Department (Joe Leach 510-620-5478/Greg Hardesty 510-620-6920).

Z. ITEMS CONTINUED FROM PREVIOUS MEETINGS
Z.1. Improve Staff Morale 2154
RECEIVE a presentation on ideas to maximize communication, raise employee morale, and to acknowledge the dedication of staff; and provide direction to staff. Councilmember Melvin Willis (510-412-2050) and Councilmember Claudia Jiménez (510) 620-6565. This item was continued from the March 22, 2022, April 26, 2022, and May 24, 2022, meetings.

Z.2. Reintroduce an Ordinance (First Reading) to Revise and Amend Richmond Municipal Code Chapter 12.30
2172
REINTRODUCE an Ordinance (first reading) amending RMC Chapter 12.30 (“Video Service Provider, Utility and Special District Encroachments”) by incorporating Chapter 12.29 (“Street Opening and Pavement Restoration Regulations”); adding provisions that address private landowner encroachments into the public Right-of-Way (ROW); easements; and street vacations; retitling Chapter 12.30 “Encroachments and Easements,” and rescinding Chapter 12.29 in its entirety - City Attorney’s Office/Public Works Department (Dave Aleshire 510-620-6509/Joe Leach 510-620-3008). This item was continued from the May 17, 2022, and June 7, 2022, meetings.

Z.3. Private Landowner Encroachments 2340
RECEIVE a report from the City Attorney regarding the legality of staff awarding and transferring city property without approval from the City Council - Councilmember Nathaniel Bates (510-620-6743). This item was continued from the May 17, 2022, May 24, 2022, and June 7, 2022, meetings.

Z.4. The Segal Group Inc., Classification and Compensation Study 2342 DIRECT the City Manager to release the Class and Compensation Study to the City Council – Mayor’s Office (Mayor Tom Butt 510-620-6503). This item was continued from the May 17, 2022, May 24, 2022, and June 7, 2022, meetings.

Z.5. Street Sweeping 2423
DIRECT the city manager to incorporate into the 2022-23 budget funding to provide: new street sweeping signage in neighborhoods that have not previously been signed; repairs/replace existing deteriorated signage in neighborhoods that have previously been signed; sufficient staff and equipment to perform scheduled street sweeping operations in all neighborhoods; sufficient enforcement staff to issue citations for vehicles not moved on designated street sweeping days and times. AUTHORIZE vehicle towing operations in areas where citations have not provided sufficient motivation for residents to move vehicles – Mayor’s Office (Mayor Tom Butt 510-620-6503).

This item was continued from the May 24, 2022, and June 7, 2022, meetings.

AA. NEW BUSINESS
AA.1. Collaborative approach between Safe Organized Spaces Richmond (SOS), the Richmond Rotary Club Housing First Initiative, and various related partners to assist the unhoused.
2464
DIRECT staff to create two contracts that outline a collaborative approach between Safe Organized Spaces Richmond (SOS), the Richmond Rotary Club Housing First Initiative, and various related partners and bring back the contracts to the City Council for approval before the August break. The fiscal sponsor for both contracts will be the Richmond Community Foundation – Councilmembers Gayle McLaughlin and Melvin Willis (510) 620-6581.

AA.2. Resolution Establishing the Fiscal Year 2022-23 Residential Rental Housing Fee
2470
ADOPT a resolution establishing the Fiscal Year 2022-2023 Residential Rental Housing Fee in the amount of $226 per Controlled Rental Unit and $127 per Partially Covered Rental Unit – Rent Program (Nicolas Traylor 510-620-6564).

Consider if budget should be modified to provide General Fund support at historic level and if revised cost study should be performed by parties.

AB. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)
AC. ADJOURNMENT
________________________

May 17, 2022

City Clerk's Office

DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Pamela Christian, City Clerk

Subject:

Continued Use of Teleconferencing
FINANCIAL IMPACT: There will be no fiscal impact associated with this action.

PREVIOUS COUNCIL
ACTION:

December 21, 2021, January 18, 2022, February 15,
2022, March 15, 2022, April 19, 2022, May 17, 2022

STATEMENT OF THE
ISSUE:

In order for the Board of Commissioners of the Richmond Housing Authority to continue conducting virtual meetings and comply with the provisions of the Brown Act, it is
necessary for the Board of Commissioners of the
Richmond Housing Authority to make findings verifying
the need for the continuation of virtual meetings.

RECOMMENDED ACTION:

ADOPT a resolution requiring the continued use of
teleconferencing for the meetings of the Board of
Commissioners of the Richmond Housing Authority
pursuant to the provisions of AB 361 – City Clerk’s Office (Pamela Christian 510-620-6513).

AGENDA
REPORT

May 17, 2022
DISCUSSION:

Background

Beginning in March of 2020, the Governor issued a series of Executive Orders relaxing certain provisions of the Brown Act in response to the COVID-19 pandemic. In short, those orders allowed local governments to conduct their meetings 100% remotely, so long as members of the public still had the ability to view, listen and comment on items on the agenda. The most recent of these orders expired on September 30, 2021. On September 16, 2021, the governor signed into law AB 361, an urgency measure (meaning it became effective immediately) which largely continues the executive orders allowing for remote meetings. The Governor subsequently issued an order making the provisions of AB 361 effective beginning October 1, 2021.

Analysis of Assembly Bill (AB) 361

AB 361 contains several requirements in order to continue the use of remote meetings.

These include:

 There must be a state of emergency declared under the California Emergency Services Act. This effectively means the Governor must have declared the emergency.
 During the state of emergency, either state or local officials have imposed or recommended measures to promote social distancing, or that meeting in person would present an imminent risk to the health or safety of attendees.  In order to continue to utilize remote meetings, the Council must reconsider the factors above every 30 days and adopt specified findings that the fact relied upon still exist.

As the attached resolution spells out, the State of California is still under an emergency declaration regarding COVID-19, and both state and local health officials continue to recommend social distancing to help stop the spread of the virus. The resolution requires that all meetings of the Board of Commissioners of the Richmond Housing Authority will be held using teleconferencing technology. The Board of Commissioners of the Richmond Housing Authority will continue to update the findings every 30 days, in compliance with AB 361.

DOCUMENTS ATTACHED:

Attachment 1- Resolution requiring the continued use of teleconferencing for the meetings of all the Board of Commissioners of the Richmond Housing Authority pursuant to the provisions of AB 361

Reso. No.

RESOLUTION NO.

A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING

AUTHORITY OF THE CITY OF RICHMOND, CALIFORNIA, MAKING FINDINGS

REQUIRING THE CONTINUED USE OF TELECONFERENCING FOR MEETINGS

OF THE BOARD OF COMMISSIONERS OF THE RICHMOND HOUSING
AUTHORITY PURSUANT TO THE PROVISIONS OF AB 361

WHEREAS in response to the COVID-19 pandemic, the Governor adopted a series of Executive Orders allowing the legislative bodies of local governments to meet remotely via teleconference through September 30, 2021, so long as other provisions of the Ralph M. Brown Act (“Brown Act”) were followed; and

WHEREAS, on September 16, 2021, the Governor signed into law as an urgency measure, Assembly Bill (AB) 361 a bill that amends the Brown Act to allow local policy bodies to continue to meet by teleconferencing during a state of emergency without complying with restrictions in state law that would otherwise apply, provided that the policy bodies make certain findings at least once every 30 days; and

WHEREAS, the Board of Commissioners of the Richmond Housing Authority has considered the current state of health guidance related to public meetings in Contra Costa County and finds it necessary to continue with remote meetings for the next 30 days to promote public health and safety; and

WHEREAS, the entire State of California remains under a proclaimed state of emergency as declared by the Governor of the state of California related to the COVID-19 pandemic; and

WHEREAS, the California Department of Public Health continues to require the use of face coverings in indoor settings in order to help stop the spread of the virus.

WHEREAS, the Health Officer for Contra Costa County published “Recommendations for Safely Holding Public Meetings” on September 20, 2021, that “strongly recommend” online meetings, and that local agencies should provide options for the public to participate without having to attend meetings in person, and that social distancing should be used for any in-person meetings, including six feet of spacing between all in attendance; and

WHEREAS, the Board of Commissioners of the Richmond Housing Authority has met remotely during the COVID-19 pandemic and can continue to do so in a manner that allows public participation and transparency while minimizing health risks to members, staff, and the public who would be present with in-person meetings while this emergency continues.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE

HOUSING AUTHORITY OF THE CITY OF RICHMOND, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA THAT the Board of Commissioners of the Richmond Housing Authority finds as follows:

1. As described above, the State of California, the County of Contra Costa and the City of Richmond remain in a state of emergency due to the COVID-19 pandemic. At this meeting the Board of Commissioners of the Richmond Housing Authority has considered the circumstances of the state of emergency; and

2. As described above State and County officials continue to recommend measures to promote physical distancing and other social distancing measures, in some settings; and

3. As described above meetings of this body in person would present imminent risks to the safety of attendees, and the state of emergency continues to directly impact the ability of members to meet safely in public; and:

Reso. No.

BE IT FURTHER RESOLVED THAT That, based on the findings required by Government Code section 549539(e), as amended by AB 361, the Board of Commissioners of the Richmond Housing Authority requires the continued use of teleconferencing for the next 30 days for all public meetings of the Board of Commissioners of the Richmond Housing Authority; and

BE IT FURTHER RESOLVED, That all public meetings of the Board of Commissioners of the Richmond Housing Authority conducted by teleconferencing technology shall provide an opportunity for members of the public to address the body and otherwise occur in a manner that protects all statutory and constitutional rights of the public attending the meeting via teleconferencing, and;

BE IT FURTHER RESOLVED That the Clerk of the Board of Commissioners of the Richmond Housing Authority is directed to place a resolution substantially similar to this resolution on the agenda of a future meeting of the Board of Commissioners of the Richmond Housing Authority within the next 30 days.

**************************

The foregoing resolution was passed and adopted by the Commissioners of the Housing Authority of the City of Richmond at a special meeting thereof held on June 21, 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

Chairperson

[SEAL]
Attest:

Secretary

Approved as to form:

Interim City Attorney

RHA17May2022 – ud/prc

RICHMOND, CALIFORNIA, May 17, 2022

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

The Special Meeting of the Richmond Housing Authority Board of Commissioners was called to order at 6:35 p.m. by Chair Thomas K. Butt via teleconference.

G. ROLL CALL

Present: Commissioners Claudia Jimenez, Gayle McLaughlin, Melvin Willis, Vice Chair Eduardo Martinez, Chair Thomas K. Butt, and Tenant Commissioner Jaycine Scott.

Absent: Commissioner Nathaniel Bates was absent for roll call. Commissioner Demnlus Johnson III was absent the entire meeting.

H. PUBLIC COMMENT INSTRUCTIONAL VIDEO
The Public Comment Instructional Video was shown.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
None.

K. HOUSING AUTHORITY CONSENT CALENDAR
Motion by Vice Chair Eduardo Martinez
Seconded by Commissioner Claudia Jimenez
Ayes (7): Commissioners Nathaniel Bates, Claudia Jimenez, Gayle McLaughlin, Melvin Willis, Vice Chair Eduardo Martinez, Chair Thomas K. Butt, and Tenant Commissioner Scott
Absent (1): Commissioner Demnlus Johnson III
Passed (7 to 0)

RHA17May2022 – ud/prc

K.1 Continued Use of Teleconferencing
ADOPT a resolution requiring the continued use of teleconferencing for the meetings of the Board of Commissioners of the Richmond Housing Authority pursuant to the provisions of AB 361 – City Clerk’s Office (Pamela Christian 510-620-6513).

K.2 Housing Authority Meeting Minutes
APPROVE the minutes of the special April 19, 2022, Richmond Housing Authority meeting - City Clerk's Office (Pamela Christian 510-620-6513).

L. ADJOURNMENT
The meeting adjourned at 6:40 p.m.

Clerk of the City of Richmond Chair

June 21, 2022

HOUSING AUTHORITY AND

CITY OF RICHMOND

Economic Development

DATE: June 21, 2022
TO: RHA Board of Commissioners and Members of the City
Council
FROM:

Shasa Curl, City Manager
Nannette J. Beacham, RHA, Executive Director
Delmy Cuellar, Finance Director
Rita Martinez, Senior Accountant
Gabino Arredondo, Project Manager
Thomas Omolo, Senior Management Analyst

Subject:

Proposed Richmond Housing Authority Budget for Fiscal
Year (FY) 2022-2023
FINANCIAL IMPACT: This action approves the Richmond Housing Authority (RHA) proposed FY 2022-2023 operating budget, with
estimated revenues of $3,618,962, and total proposed
expenditures of $4,880,044. If the proposed General
Fund subsidy of $1,261,082 is approved by the City of
Richmond, it will balance the RHA FY 2022-2023 budget
to $4,880,044 in estimated revenues and $4,880,044 in
expenditures.

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

Staff members are requesting that the Richmond
Housing Authority (RHA) Board of Commissioners and
members of the City Council review and approve the
RHA Fiscal Year 2022-2023 Proposed Operating Budget.

JOINT MEETING

AGENDA REPORT

June 21, 2022
RECOMMENDED ACTION: ADOPT a joint resolution approving the proposed Fiscal Year (FY) 2022-2023 Richmond Housing Authority (RHA)
budget, with estimated revenues of $3,618,962 and total expenditures of $4,880,044; and APPROVE an RHA
subsidy from the City of Richmond General Fund in the
amount of $1,261,082, which will provide sufficient
revenue to match anticipated expenditures and balance
the RHA budget to $4,880,044 in estimated revenues
and $4,880,044 in expenditures – Richmond Housing
Authority (Nannette J. Beacham 621-1300).

DISCUSSION:

Background

The Richmond Housing Authority (RHA) provides affordable housing for low and very low-income Richmond residents through the U.S. Department of Housing and Urban Development (HUD) federally funded housing programs. RHA owns multiple public housing properties and manages two (2) properties occupied by residents (Nevin Plaza and Nystrom Village) with approximately 242 units. There are an additional 393 units associated with RHA entities (Richmond Village, Triangle Court, Friendship Manor) and 150 units in construction (Hacienda) for a total of 783 units. Funding for the RHA budget is largely dependent on funding from HUD, and thus subject to congressional appropriations. HUD continues the trend of inadequate funding for public housing authorities nationwide, and therefore, it is increasingly difficult for RHA to ensure that adequate services are provided and that its facilities meet the needs of its residents.

RHA is proposing $4,880,044 in expenditures to manage the public housing program, which includes personnel costs (currently at 7.0 FTEs), funds to cover utilities and contracts for property maintenance and security for Nevin Plaza and Nystrom Village, and an operating subsidy pass through for Richmond Village. Estimated revenue of $3,618,962 is comprised of operating subsidies from HUD, capital funds, and tenant and Administration Building rents.

FY 2022-2023 Budget

Staff recommends that the RHA Board of Commissioners and City Council adopt a resolution approving RHA's FY 2022-2023 operating budget in the amount of $3,618,962 in revenues and $4,880,044 in expenditures, with a proposed City of Richmond subsidy amount of $1,261,082 (Attachments 1 & 2). The most significant revenue and expenditure changes are listed below:

June 21, 2022
Revenue - $3,618,962

 HUD Operating Subsidy - $1,569,286: The HUD operating subsidy includes $1,051,872 for Nevin and Nystrom, and $517,414 for the Richmond Village I, II, III pass through.

 Capital Fund Subsidy - $1,110,141: The Capital Fund provided by HUD funds, annually, Public Housing Agencies (PHAs) for the development, financing, and modernization of public housing developments and for management improvements.

 Tenant Rental Income - $650,000: It is important to note that RHA continues to rehabilitate units at Nevin Plaza to bring them back on-line for tenant leasing.

However, many of the units at Nystrom Village are unable to be brought back on- line. This has reduced the number of available units and revenue. Therefore, RHA tenant rent budget line items include $400,000 at Nevin Plaza and $250,000 at Nystrom Village.

 Operating Transfer In - $277,535: A certain percentage from the Capital Fund is allowed to be transferred for operations (25%) to the Asset Management Projects (AMPs) Nevin and Nystrom.

 Repayment Agreements and Other Miscellaneous - $12,000: Agreements are between residents and RHA to pay owed rent. Other Miscellaneous revenue includes vending and washing machine generated income.

Expenditures: $4,880,044

 Personnel - $1,154,895 (Salaries & Wages - $617,230 and Fringe Benefits - $537,665): The current budget includes 7.0 FTEs (Attachment 3). For most of FY 2021-2022, RHA operated with only an Executive Director and one Resident Housing Manager, with the assistance of outside consultants and staffing from temporary staffing agencies. In FY 2022-2023, having appropriate staffing levels will allow RHA to reduce its dependence on consultants, temporary staff, and staff members.

 Cost Allocation Admin Charges - $140,435

 Operating Expenses - $151,075: $72,000 for Building Maintenance Supplies, $23,500 for Rent Board Fees, $8,000 for Tools, $7,700 for Equipment Rental (RICOH Copiers, Shredding), $3,000 for Janitorial Supplies, $6,000 for Office Supplies, $20,000 for Tenant Relocation, $5,000 for Tenant Recreation, $3,155 for Housing Commission, and additional cost totaling $2,720 for uniforms, postage and mailing, printing and binding, training, membership and dues, and storage.

June 21, 2022
 Professional & Admin Services - $768,636: The most significant services in this category include $460,000 for Security Services (24-hour security service and two security personnel at Nevin Plaza), $21,170 for Asset Repositioning Consulting, Tenant Background Review, and Translation Services, $58,100 for Auditing Services, $133,000 for Temporary Staffing (unit turnovers and maintenance), $66,456 for Legal Services, $26,000 for Computer Hardware and Software, $3,700 Training & Memberships, and $210 for Storage.

 Contractual & Equipment Services - $208,700: The most significant services in this category include, $60,450 for Landscape Maintenance at Nevin and Nystrom, $57,000 for steel security sets for vacancies at Nystrom, $17,600 for Contract Services (Heating Systems/Boiler maintenance and repair, backup generator maintenance), $18,600 for Other Contract Services (Alarm System, Restoration services, Fire Alarm), $17,000 for Pest Control, $18,800 for Plumbing,$10,000 for Elevator Maintenance, $8,000 for Electrical, and an additional cost of $1,250 for Vehicle Maintenance.

 Grant Expenditures - $985,394: Expenditures for Administrative and Auditing Services from the Capital Fund for the Richmond Village Pass-through payments.

 Property Insurance - $63,540: RHA property insurance includes coverage for commercial property (Administrative Offices, Nevin Plaza, Nystrom Village), equipment breakdown, and terrorism.

 Utilities - $725,208: Utilities costs include expenditures for telephone, electricity, water, sewar, gas, and refuse services.

 Capital Outlay - $404,626 The main expenditure proposed include unit turnover and rehab activities, lead and mold abatement, and vehicle replacement.

 Operating Transfer Out - $277,535: Expenditure from the Capital Fund, twenty- five percent (25%) of the Capital Fund applied to Asset Management Projects (AMPs) (Nevin and Nystrom).

It is essential that the Board of Commissioners and the Richmond City Council understand the financial needs of RHA to fulfill its primary goal of meeting the needs of its residents. The proposed increased investment will continue to address many of the City of Richmond's housing and health equity goals, including maintaining affordable housing units, upgrading affordable housing units, and adding units to the affordable housing stock in the City of Richmond.

June 21, 2022
FY 2021-2022 RHA and COR Accomplishments

In addition to the management of the public housing program, RHA's main goals and objectives, included continuing to move forward with asset repositioning activities outlined in the 2019 Public Housing Authority Recovery and Sustainability (PHARS) agreement between HUD, City of Richmond (COR), and RHA. RHA, in collaboration with COR staff, continues to improve its operations and address outstanding tasks outlined in the PHARS.

RHA's accomplishments at Nevin Plaza include working collaboratively with EAH Housing (EAH) through the entitlement process for Nevin Plaza. Currently, the project has successfully completed the Design Review process and is currently awaiting financing for the project. RHA and EAH successfully submitted 4% Low-Income Housing Tax Credits (LIHTCs) and Private Activity Bonds (PABs) to the Tax Credit Allocation Committee (TCAC) in March of 2022. RHA anticipates Nevin Plaza to be well-positioned to receive a funding award. TCAC funding should be announced before the end of June 2022, with a preliminary recommendation during the June 15, 2022, allocation meeting. Once the financing for the project is in place, RHA and EAH will move expeditiously to close the financing, convey ownership, and start construction of Phase I.

On September 21, 2021, the RHA Board of Commissioners designated McCormack Baron Salazar and Richmond Neighborhood Housing Services as the preferred development team for the redevelopment and operation of Nystrom Village. RHA is currently negotiating an Exclusive Right to Negotiate Agreement (ERNA) for the redevelopment and operation of Nystrom Village. The negotiations for a mutually agreed upon ERNA are in the final stage. Final meetings are planned for the end of June 2022 to agree on two outstanding discrepancies and anticipated adoption in July 2022. Once the ERNA is signed and executed, RHA and MBS will work on completing the HUD submissions for Section 19, Disposition Application for Nystrom. There are still many challenges at the site due to illegal dumping, high vacancy, and squatting. RHA and City staff have worked collaboratively to conduct multiple clean-up activities at the site. Additional units have had to be secured with the Vacant Property Security (VPS) systems to minimize break-ins.

For several years, the RHA Board of Commissioners and City Council have worked towards the revival and renovation of 150 units of affordable housing at the Hacienda site. The building was vacant for over five years and was an eyesore to the community.

Construction of the extensive renovation has begun which will seismically retrofit the existing building, install all new mechanical, electrical, and plumbing systems, create all- new units with new kitchens and bathrooms, improve accessibility and energy efficiency, and create new service and amenity spaces, amongst many other improvements. RHA and Mercy Housing have begun to conduct regular meetings to discuss the lease-up of the Hacienda project. The site-based waiting list for the project will open in June 2022 for a two-week "online-only" application period and will be advertised to over 600 community-based organizations and non-profits. RHA and Mercy

June 21, 2022
Housing anticipate the project is on target for completion and will be ready for occupancy by October 2022.

Richmond Village I (RV I) and Richmond Village II (RV II) are nearing the end of the 15- year federal tax credit compliance period. The original investment limited partners (ILP) are entities affiliated with AIG and SunAmerica. RHA's goal is to restructure ownership of the property (preferably combining RV I and RV II into one partnership/financial transaction), identify a new investor limited partner that can contribute additional equity, ensure the long-term financial viability of the property, and oversee subsequent renovations. RHA has an Option to Purchase the improvements through December 2022. RHA was recently informed that the ILP has agreed to sell its limited partnership interests to McCormack Baron Salazar (MBS) for a nominal amount. RHA sent MBS a draft Memorandum of Understanding (MOU) and term sheet on December 6, 2021. The terms of an agreement with MBS have been reached and documented. When the MOU is finalized, it will provide a commitment for RHA to continue working with MBS on resyndication. The terms describe the exit of the limited investor partner and the future distributions of cash flow to RHA. Work towards submitting a Rental Assistance Demonstration (RAD) application to HUD for Richmond Village is continuing. RHA will seek board approval to submit the application at an upcoming meeting.

RHA has submitted final documents for the transfer of the RHA Administration Building to the City of Richmond for the continued use by the Richmond Build Program. The building is anticipated to transfer by June 2022.

Regarding financial matters, the Finance Department has made significant progress on the HUD funded CVR Associates report and recommendations. RHA and Finance staff participated in the HUD-supported financial training. RHA and City Finance staff continue to work with Maze & Associates (auditors) to complete the FY 2018 and FY 2019 audits, as well as working with NBS Consultants to complete a Cost Allocation plan in accordance with HUD requirements to the Title 2 CFR, Part 200 Compliant Version. Upon completion of this report and approval from HUD, RHA will contribute towards the City's Cost Allocation plan. Updates on financial audits:

 2017 Audit - Audit completed. Financial Data needs to be finalized in HUD REAC.
 2018 Audit - Final Legal and Managerial Letters are being prepared. Upon completion and approval, Financials will be finalized.
 2019 Audit - All requested information provided to Auditors. Upon completion of 2018 Audit COR and RHA will review and update the Trial Balance.  COR and RHA worked with NBS to complete a Cost Allocation plan for FY21-22 and FY22-23 in compliance with the Federal Guidelines, Title 2 CFR Part 200. A final report of the FY22-23 Cost Plan will be forwarded to HUD for review and approval.
 Cares Act Funding reimbursement funds for Nystrom and Nevin were received.

June 21, 2022
Next Steps

A considerable amount of City resources has been allocated to assist RHA in meeting obligations to program participants and HUD, significantly impacting other City operations. RHA and City staff members have worked to significantly reduce the RHA budget deficit for FY 2022-2023 from previous fiscal years and will continue to diligently oversee and monitor RHA's budget to maintain financial integrity and the health and safety of RHA's residents.

DOCUMENTS ATTACHED:

Attachment 1 - Resolution
Attachment 2 - Budget Summary
Attachment 3 - Position Control

Reso. No.

RESOLUTION NO._____

A JOINT RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND AND

BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY

OF RICHMOND (RHA) ADOPTING THE HOUSING AUTHORITY AMENDED FISCAL YEAR 2022-2023 OPERATING BUDGET WITH PROPOSED REVENUES IN THE AMOUNT OF $3,618,962.00, TOTAL PROPOSED EXPENDITURES OF $4,880,044.00, AND APPROVE AN RHA SUBSIDY FROM THE CITY OF RICHMOND GENERAL FUND IN THE AMOUNT OF $1,261,082.00, WHICH WILL BALANCE THE RHA BUDGET TO $4,880,044.00 IN ESTIMATED REVENUES AND $4,880,044.00 IN EXPENDITURES

WHEREAS, the Richmond Housing Authority (RHA) is a public entity chartered by the City of Richmond, California, as a separate legal entity under the provisions of the U.S. Housing Act of 1937; and

WHEREAS, RHA’s programs are funded by the federal government, subject to the rules and guidelines of the United States Department of Housing and Urban Development (HUD); and

WHEREAS, RHA’s mission is to provide decent, safe and sanitary affordable housing and coordinate supportive services for low-income residents and program participants of the City of Richmond; and

WHEREAS, RHA administers the Low Rent Public Housing Program, and administers the Capital Fund Grant Modernization Program to fund rehabilitation activity on its existing public housing stock; and

WHEREAS, the RHA’s main goals and objectives for FY 2022-2023, in addition to the administration of its core public housing programs, will be to continue the repositioning of RHA assets .

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE

HOUSING AUTHORITY OF THE CITY OF RICHMOND AND THE MEMBERS OF

THE RICHMOND CITY COUNCIL, COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, THAT: the FY 2022-2023 amended operating budget for the Richmond Housing Authority in the amount of $ 3,618,962.00, in estimated revenues, and with total proposed expenditures of $ $4,880,044.00 an RHA subsidy from the City of Richmond General Fund in the amount of $1,261,082.00, which will provide sufficient revenue to match anticipated expenditures and balance the RHA budget to $4,880,044.00 in estimated revenues and $4,880,044.00 in expenditures is herby adopted.

BE IT FURTHER RESOLVED THAT t he Executive Director and City Manager is authorized to take all actions necessary to implement the foregoing resolution.

*******************************
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmon d and the Richmond Housing Board of Commissioners at a joint meeting thereof held on June , by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

Reso. No.

Chairperson

[SEAL]

ATTEST:

Secretary
Approved as to form:

Attorney
State of California }
County of Contra Costa : ss.

City of Richmond }

I certify that the foregoing is a true copy of Resolution No. , finally passed and adopted at a joint City Council and Housing Authority Meeting held on June .

CLERK OF THE HOUSING AUTHORITY

Richmond Housing Authority 6/9/2022
FY2022-2023 Proposed Operating Budget

CAPITAL FUND NEVIN PLAZA

NYSTROM

VILLAGE COCC

RICHMOND

VILLAGE I

RICHMOND

VILLAGE II

RICHMOND

VILLAGE III
4201 4404 4405 4501 SUBTOTAL 4406 4407 4408 GRAND TOTAL

REVENUES
OTHER REVENUE 6,000.00 6,000.00 12,000.00 12,000.00 RENTAL INCOME 400,000.00 250,000.00 650,000.00 650,000.00 INTERGOV FED GRANT 1,110,141.00 635,243.00 416,629.00 2,162,013.00 233,080.00 205,818.00 78,516.00 2,679,427.00

OPERATING TRANSFER IN FROM CAPITAL
FUND 277,535.00 277,535.00 277,535.00
OPERATING TRANSFER IN FROM GF 758,980.00 355,119.00 146,983.00 1,261,082.00 1,261,082.00 REVENUES Total 1,110,141.00 2,077,758.00 1,027,748.00 146,983.00 4,362,630.00 233,080.00 205,818.00 78,516.00 4,880,044.00

EXPENSES
SALARIES AND WAGES 329,657.00 249,318.00 38,255.00 617,230.00 617,230.00 PYRLL/FRINGE BENEFIT 254,542.00 194,769.00 88,354.00 537,665.00 537,665.00 PROF & ADMIN 655,308.00 113,328.00 768,636.00 768,636.00 OTHER OPERATING 20,000.00 80,445.00 50,630.00 151,075.00 151,075.00 UTILITIES 530,108.00 195,100.00 725,208.00 725,208.00 EQPT & CONTRACT SVCS 74,700.00 134,000.00 208,700.00 208,700.00 PROVISN FOR INS LOSS 38,120.00 25,420.00 63,540.00 63,540.00 COST POOL 78,878.00 41,183.00 20,374.00 140,435.00 140,435.00 ASSET/CAPITAL OUTLAY 344,626.00 36,000.00 24,000.00 404,626.00 404,626.00 GRANT EXPENDITURES 467,980.00 467,980.00 233,080.00 205,818.00 78,516.00 985,394.00 OPER XFERS OUT 277,535.00 25% of Capital Fund Subsidy for AMP Operations 277,535.00 277,535.00 EXPENSES Total 1,110,141.00 2,077,758.00 1,027,748.00 146,983.00 4,362,630.00 233,080.00 205,818.00 78,516.00 4,880,044.00 Surplus (Deficit) - - - - - - - - -

v2

Richmond Housing Authority
FY22-23 Position Control
Position Filled/Vacant # FTE
ADMINISTRATIVE AIDE Filled 1
RESIDENT HOUSING MANAGER Filled 1
SENIOR RESIDENT HOUSING MANAGER Filled 1
BLDG MAINTENANCE SUPERVISOR Filled 1
SENIOR DEVELOPMENT PROJECT MANAGER Filled 1
SENIOR PROPERTY MANAGER Vacant 1
EXECUTIVE DIRECTOR HOUSING AUTHORITY Filled 1
Total FTE Positions 7

June 21, 2022

City Clerk's Office

DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Pamela Christian, City Clerk

Subject:

Resolution call and giving notice of a municipal election on November 8, 2022
FINANCIAL IMPACT: As of April 13, 2022, the total number of registered voters in the City of Richmond is 58,677. For the November 8, 2022, Municipal Election, the cost estimate to conduct
the City Council component of the November election is
between $2.50 - $3.00 per registered voter. Accordingly, the estimated cost to hold the City Council election is $176,031. There is also the possibility of one or more municipal initiatives being placed on the ballot for the November election. The major cost driver for initiatives is the number of pages to be printed in the Sample Ballot
Booklet. It is estimated that a measure with 10 pages
would cost between $8,000 – $10,000. The City Clerk’s
Office budget (account string 01141013 – 400294) was
increased to cover the cost of the election.

PREVIOUS COUNCIL
ACTION:

Previous even years

STATEMENT OF THE
ISSUE:

The full four-year terms for the mayor and three
councilmembers will expire on January 10, 2023.

Pursuant to Section 3 of Article III of the City Charter, an election must be held on the first Tuesday in November
of each even-numbered year to fill the expired seats.

AGENDA
REPORT

June 21, 2022
RECOMMENDED ACTION:

ADOPT a resolution: (1) Calling and Giving Notice of the holding of a Municipal Election to be held on Tuesday,
November 8, 2022, for the election of certain officers as required by the provisions of the Charter of the City of Richmond; (2) requesting the Board of Supervisors of
Contra Costa County to consolidate the Municipal
Election with the Statewide General Election; and (3)
adopting regulations for candidates pertaining to the
candidates’ statements submitted to the voters, cost of the candidates’ statements and other fees, word limit for candidates’ statements; and actions to be taken for a tie vote – City Clerk’s Office (Pamela Christian 510-620-
6513).

DISCUSSION:

The City Council’s resolution to call and hold the November election must be filed with the County Elections Department no later than July 6, 2022.

DOCUMENTS ATTACHED:

Attachment 1 – Resolution

Reso. No. XX-22

RESOLUTION NO. XX-22

RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND,

CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A MUNICIPAL ELECTION TO BE HELD ON TUESDAY , NOVEMBER 8, 2022, FOR

THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISION S OF THE CHARTER OF SAID CITY; REQUESTING THE BOARD OF

SUPERVISORS OF THE COUNTY OF CONTRA COSTA TO CONSOLIDATE THE

MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON NOVEMBER 8, 2022, AND ADOPTING REGULATIONS FOR
CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES ’ STATEMENTS SUBMITTED TO THE VOTERS, COSTS OF CANDIDATES ’ STATEMENTS AND OTHER FEES, WORD LIMIT FOR CANDIDATE S’

STATEMENTS, AND ACTION TO BE TAKEN IN CASE OF A TIE VOTE

WHEREAS, the Council of the City of Richmond California, has ordered as follows:

1. Pursuant to the requirements of the Charter of the City of Richmond, there is called and ordered to be held in the City of Richmond, California, on Tuesday, November 8, 2022, a Municipal Election for the purpose of electing a mayor for the full term of four years, and three members of the City Council for Districts 2, 3, and 4 for the full term of four years.

2. That the polls for the election shall be open at 7:00 a.m. of the day of the election and shall remain open continuously from that time until 8:00 p.m. of the same day when the polls shall be closed.

3. That the notice of the time and place of holding the election is given, and the City Clerk is authorized, instructed, and directed to sign and publish said Notice of Election, in time, form, and manner as required by law in the EAST BAY TIMES, a newspaper of general circulation circulated within the City of Richmond, in accordance with the provisions of Sections 12101 of the Elections Code of the State of California.

4. The City Council directs the City Clerk to file a certified copy of this Resolution with the Registrar of Voters; and,

WHEREAS, it is desirable that the Municipal Election be consolidated with the Statewide General Election and other elections which may be held in whole or in part of the territory of the City, as provided in Section 10400 of the Elections Code of the State of California and that within the City, the precincts, polling places, and election officers be the same.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Richmond does resolve, declare, determine and order as follows:

1. Pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Contra Costa is hereby requested to consent and agree to the consolidation of a Municipal Election with the Statewide General Election and other elections held whole or in part of the territory of the City on Tuesday, November 8, 2022, for the purpose of electing a mayor for the full term of four years, and three members of the City Council for Districts 2, 3, and 4 for the full term of four years.

2. That the County Election Department is authorized to canvass the returns of the Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.

3. That the City of Richmond recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.

4. That the City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and the County Election Department of the County of

Reso. No. XX-22

Contra Costa.

5. That the boundaries of the City of Richmond have not changed since the November 2020 General Municipal Election.

IT IS FURTHER RESOLVED AND ORDERED THAT, pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at the November 8, 2022, Municipal Election may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 250 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the Office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. Additionally, the following terms and conditions shall apply:

1. FILING PERIOD: The filing period for all candidates for elective office to the City Council will open Monday, July 18, 2022, at 8:30 a.m. and close on Friday, August 12, 2022, at 5:00 p.m. If an incumbent does not file his or her nomination papers by 5:00 p.m. on Friday, August 12, 2022, the nomination period will extend to Wednesday, August 17, 2022, 5:00 p.m., for non-incumbents only.

2. PAYMENT OF FILING FEES: Each candidate shall submit the following at the time of filing nomination papers:

(a) Candidates for City Council shall pay at the time he or she files nomination papers a fee in the amount of: For mayor: $930.00 (2%) of the mayor’s annual salary, and for Council district seat: $336.60, which is equal to two percent (2%) of the annual Councilmember’s salary as required in Section 2 of Article V of the Charter of the City of Richmond. Additional fees for will be required for the printing, handling, translating, and mailing of the optional candidate’s statement – to be determined by the Contra Costa County Elections Division.

(b) Any candidate who is financially unable to pay the filing fee may submit a petition containing signatures of registered voters in lieu of the filing fee. The City Clerk shall furnish an in-lieu petition for securing signatures to any indigent candidate upon request; provided that such candidate completes an affidavit, supplied by the City Clerk, certifying under penalty of perjury that he or she is financially unable to pay the filing fee. The substitution of signatures for filing fees shall be subject to the following provisions:

(1) The in-lieu petition shall contain four signatures
of registered voters for each dollar of filing fee
(a total of 3,720 valid signatures required for mayor;
a total of 1,346 valid signatures required for council).

(2) Registered voters signing an in-lieu petition must live in the district of the candidate running for office and must be eligible to vote for the candidate.

(3) A registered voter may sign both a candidate’s
nomination papers and his/her in-lieu petition, but
the signature appearing on the candidate’s
in-lieu petition shall not count toward the number
of signatures required to be submitted on the
nomination papers.

(4) In-lieu petitions shall be filed with the City Clerk 15 days prior to the close of the nomination period.

After the signatures on an in-lieu petition have
been verified, the City Clerk shall immediately

Reso. No. XX-22

notify the candidate of any deficiency. The
candidate may submit a supplemental petition
with the necessary number of valid signatures
at any time prior to the close of the nomination
period.

(5) A candidate may submit a greater number of
signatures to allow for subsequent losses due
to invalidity of some signatures, but the validity
of a greater number of signatures than that
required by subsection 1, above, shall not be
determined.

IT IS FURTHER RESOLVED AND ORDERED THAT, if two or more candidates for mayor or in a district receive an equal and the highest number of votes, the City Clerk shall summon the candidates receiving the tie vote to appear before her, at the time designated by the City Clerk, in the Council Chamber. The City Clerk shall place the name of each candidate in a sealed unmarked envelope and the tie vote shall be broken by lot.

IT IS FURTHER RESOLVED AND ORDERED THAT the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the original Resolutions.

IT IS FURTHER RESOLVED AND ORDERED THAT the City Clerk shall provide each candidate a copy of this Resolution at the time nominating petitions are issued.

************************

Reso. No. XX-22

BY ORDER OF THE CITY COUNCIL OF THE CITY OF RICHMOND

I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held June 21, 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor

Approved as to form:

Interim City Attorney

State of California }
County of Contra Costa : ss.

City of Richmond }

I certify that the foregoing is a true copy of Resolution No. XX-22, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on June 21, 2022.

Pamela Christian, Clerk of the City of Richmond

June 21, 2022

City Clerk's Office

DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Pamela Christian, City Clerk

Subject:

Municipal Code Contract Extension
FINANCIAL IMPACT: The City Clerk’s Office has funding for this contract in its Fiscal Year 2022-2023 adopted budget (01141013
400201); and the Planning and Building Department has
funding for this contract in its Fiscal Year 2022-2023
adopted budget (15061219-400201).

PREVIOUS COUNCIL
ACTION:

The initial contract was approved by the City Council on October 4, 2016, for a 5-year period with two one-year
options to extend.

STATEMENT OF THE
ISSUE:

The City Clerk’s Office and the Planning and Building
Department are currently using Municipal Code
Corporation for codification of the City’s municipal code and zoning code. The departments are requesting
approval of a one-year contract option to extend.

RECOMMENDED ACTION:

APPROVE a contract extension with Municipal Code
Corporation for ordinance, zoning code codification, and supplements of the city’s municipal code, for the City
Clerk’s Office and the Planning Department, from July 1, 2022, through June 30, 2023, in an amount not to exceed $17,000 – City Clerk’s Office (Pamela Christian 510-620- 6513).

AGENDA
REPORT

June 21, 2022
DISCUSSION:

The City Clerk’s Office and the Planning and Building Department are currently using Municipal Code Corporation for codification of the City’s municipal code and zoning code and have been very satisfied with the services.

The Departments are requesting City Council approval of a one-year contract option to extend from July 1, 2022, through June 30, 2023.

DOCUMENTS ATTACHED:

Attachment 1 – Original Contract
Attachment 2 – Amendment to the Contract

May 17, 2022

City Clerk's Office

DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Pamela Christian, City Clerk
Subject:

Continued Use of Teleconferencing
FINANCIAL IMPACT: There is no additional financial impact.

PREVIOUS COUNCIL
ACTION:

December 21, 2021, January 18, 2022 , February 15,
2022, March 15, 2022, April 19, 2022, June 21, 2022

STATEMENT OF THE
ISSUE:

In order for the City Council to continue conducting virtual meetings and comply with the provisions of the Brown
Act, it is necessary for the City Council to make findings verifying the need for the continuation of virtual meetings.

RECOMMENDED ACTION:

ADOPT a resolution requiring the continued use of
teleconferencing for the meetings of all City legislative bodies pursuant to the provisions of Assembly Bill 361 – City Clerk’s Office (Pamela Christian 510-620-6513).

AGENDA
REPORT

May 17, 2022
DISCUSSION:

Background

Beginning in March of 2020, the Governor issued a series of executive orders relaxing certain provisions of the Brown Act in response to the COVID-19 pandemic. In short, those orders allowed local governments to conduct its meetings one hundred percent remotely, so long as members of the public still had the ability to view, listen and comment on items on the agenda. The most recent of these orders expired on September 30, 2021.

On September 15, 2021, the governor signed into law AB 361, an urgency measure (meaning it became effective immediately) which largely continues the executive orders allowing for remote meetings. The Governor subsequently issued an order making the provisions of AB 361 effective beginning October 1, 2021.

Analysis of Assembly Bill (AB) 361

AB 361 contains several requirements in order to continue the use of remote meetings.

These include:

● There must be a state of emergency declared under the California Emergency Services Act. This effectively means the Governor must have declared the emergency.
● During the state of emergency, either state or local officials have imposed or recommended measures to promote social distancing, or that meeting in person would present an imminent risk to the health or safety of attendees. ● In order to continue to utilize remote meetings, the Council must reconsider the factors above every 30 days and adopt specified findings that the fact relied upon still exist.

As the attached resolution spells out, the State of California is still under an emergency declaration regarding COVID-19, and both state and local health officials continue to recommend social distancing to help stop the spread of the virus. The resolution applies to all of the City’s legislative bodies (as defined by the Brown Act) and will remain in effect for the next 30 days. The city will continue to update the findings every 30 days, in compliance with AB 361.

DOCUMENTS ATTACHED:

Attachment 1- Resolution requiring the continued use of teleconferencing for the meetings of all City legislative bodies pursuant to the provisions of AB 361

Reso. No.

RESOLUTION NO.

RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA,

MAKING FINDINGS REQUIRING THE CONTINUED USE OF

TELECONFERENCING FOR MEETINGS OF ALL CITY OF RICHMOND
LEGISLATIVE BODIES PURSUANT TO THE PROVISIONS OF AB 361

WHEREAS, in response to the COVID-19 pandemic, the Governor adopted a series of Executive Orders allowing the legislative bodies of local governments to meet remotely via teleconference through September 30, 2021, so long as other provisions of the Ralph M. Brown Act (“Brown Act”) were followed; and

WHEREAS, on September 16, 2021, the Governor signed into law as an urgency measure, AB 361 a bill that amends the Brown Act to allow local policy bodies to continue to meet by teleconferencing during a state of emergency without complying with restrictions in state law that would otherwise apply, provided that the policy bodies make certain findings at least once every 30 days; and

WHEREAS, on behalf of all legislative bodies of the City of Richmond that are subject to the Brown Act, the Richmond City Council has considered the current state of health guidance related to public meetings in Contra Costa County and finds it necessary to continue with remote meetings for the next 30 days to promote public health and safety; and

WHEREAS, the entire State of California remains under a proclaimed state of emergency as declared by the Governor of the state of California related to the COVID-19 pandemic; and

WHEREAS, the California Department of Public Health continues to require the use of face coverings in indoor settings in order to help stop the spread of the virus.

WHEREAS, the Health Officer for Contra Costa County published “Recommendations for Safely Holding Public Meetings” on September 20, 2021 that “strongly recommend” online meetings, and that local agencies should provide options for the public to participate without having to attend meetings in person, and that social distancing should be used for any in- person meetings, including six feet of spacing between all in attendance; and

WHEREAS, the City Council and all other legislative bodies of the City of Richmond have met remotely during the COVID-19 pandemic and can continue to do so in a manner that allows public participation and transparency while minimizing health risks to members, staff, and the public who would be present with in-person meetings while this emergency continues.

NOW, THEREFORE, BE IT RESOLVED, That the City Council of the City of Richmond finds as follows:

1. As described above, the State of California, the County of Contra Costa and the City of Richmond remain in a state of emergency due to the COVID-19 pandemic. At this meeting the Richmond City Council has considered the circumstances of the state of emergency; and

2. As described above State and County officials continue to recommend measures to promote physical distancing and other social distancing measures, in some settings; and

3. As described above meetings of this body in person would present imminent risks to the safety of attendees, and the state of emergency continues to directly impact the ability of members to meet safely in public; and:

BE IT FURTHER RESOLVED That, based on the findings required by Government Code section 549539(e), as amended by AB 361, the City of Richmond requires the continued use of teleconferencing for the next 30 days for all public meetings of the Richmond City Council and all City of Richmond boards, commissions, committees and subcommittees subject to the Brown Act; and

Reso. No.

BE IT FURTHER RESOLVED, That all City public meetings subject to the Brown Act conducted by teleconferencing technology shall provide an opportunity for members of the public to address the body and otherwise occur in a manner that protects all statutory and constitutional rights of the public attending the meeting via teleconferencing, and;

BE IT FURTHER RESOLVED That the City Clerk is directed to place a resolution substantially similar to this resolution on the agenda of a future meeting of the City Council within the next 30 days.

*********************

I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held June 21, 2022, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor

Approved as to form:

Interim City Attorney

cc17May2022 – ud/prc

RICHMOND, CALIFORNIA,

May 17, 2022, 4:00 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Open Session was called to order at 4:00 p.m. by Mayor Thomas K. Butt via teleconference.

B. ROLL CALL

Present: Councilmembers Claudia Jimenez, Gayle McLaughlin, Melvin Willis, and Mayor Thomas K. Butt. Absent: Vice Mayor Eduardo Martinez was absent during roll call. Councilmember Nathaniel Bates arrived after the Council adjourned to Closed Session, Councilmember Demnlus Johnson III was absent the entire meeting.

C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
 One case
C.2 PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957.6)
 Title: City Attorney
C.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  SPRAWLDEF et al. v. City of Richmond
 The Guidiville Rancheria of California, et al. v. The United States of America, et. al.
 North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
C.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  Three cases:

In light of the California Court of Appeal's decision in Fowler v. City of Lafayette, the City Attorney's Office is attaching to this agenda four communications regarding the amended judgment and various agreements related to Point Molate. These letters provide the existing facts and circumstances for going into closed session on these items pursuant to California Government Code Section 54956.9(d)(2) and (e)(3).

cc17May2022 – ud/prc

C.5 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Jaclyn Gross and Anil Comelo
Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
D. PUBLIC COMMENT BEFORE CLOSED SESSION
Mayor Butt stated members of the public could speak regarding Point Molate during Item V.6 on the regular agenda rather than give comments under the Closed Session public comment section. A motion by Councilmember Willis, seconded by Vice Mayor Martinez, overturned the mayor's decision and allowed speakers to give comments during the Closed Session public comment, by the following vote: Ayes: Councilmembers Jimenez, McLaughlin, Willis, and Vice Mayor Martinez. Noes: Mayor Butt. Absent:

Councilmembers Bates and Johnson III. Abstain: None.

The following individuals gave comments via teleconference regarding Item C.3 against the sale of Point Molate to Sun Cal: Jeanne Kortz, Pam Stello, Janet Johnson, Tarnel Abbott, Sally Tobin, Michelle Puckett, and Jamin Pursell.

E. ADJOURN TO CLOSED SESSION
Closed Session adjourned at 6:28 p.m.

F. SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY
The Special Meeting of the Richmond Housing Authority was called to order at 6:35 p.m. by Chair Thomas K. Butt via teleconference.

G. ROLL CALL

Present: Commissioners Claudia Jimenez, Gayle McLaughlin, Melvin Willis, Vice Chair Eduardo Martinez, Chair Thomas K. Butt, and Tenant Commissioner Jaycine Scott.

Absent: Commissioner Nathaniel Bates was absent for roll call. Commissioner Demnlus Johnson III was absent the entire meeting.

H. PUBLIC COMMENT INSTRUCTIONAL VIDEO
The Public Comment Instructional Video was shown.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
None.

K. HOUSING AUTHORITY CONSENT CALENDAR

cc17May2022 – ud/prc

Motion by: Vice Chair Eduardo Martinez
Seconded by: Commissioner Claudia Jimenez
Result: Passed
Ayes (7) Commissioners Nathaniel Bates, Claudia Jimenez, Gayle McLaughlin, Melvin Willis, Vice Chair Eduardo Martinez, Chair Thomas K. Butt, and Tenant Commissioner Jaycine Scott.

Absent (1): Commissioner Demnlus Johnson III
Passed (7 to 0)
K.1 Continued Use of Teleconferencing
ADOPT a resolution requiring the continued use of teleconferencing for the meetings of the Board of Commissioners of the Richmond Housing Authority pursuant to the provisions of AB 361 – City Clerk’s Office (Pamela Christian 510-620-6513).

K.2 Housing Authority Meeting Minutes
APPROVE the minutes of the special April 19, 2022, Richmond Housing Authority meeting - City Clerk's Office (Pamela Christian 510-620-6513).

L. ADJOURNMENT
The meeting adjourned at 6:40 p.m.

M. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular meeting of the Richmond City Council was called to order by Mayor Thomas K. Butt at 6:41 p.m. via teleconference.

N. ROLL CALL

Present: Councilmembers Claudia Jimenez, Gayle McLaughlin, Melvin Willis, Vice Chair Eduardo Martinez, and Mayor Thomas K. Butt. Absent: Councilmember Nathaniel Bates arrived after roll call. Councilmember Demnlus Johnson III was absent the entire meeting.

O. STATEMENT OF CONFLICT OF INTEREST
None.

P. AGENDA REVIEW
Items X.1 and V.6 were moved up in the agenda to be heard after approval of the Consent Calendar.

Q. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
Interim City Attorney Dave Aleshire reported that a motion was made by Councilmember Willis, seconded by Councilmember McLaughlin, passed to approve initiation of litigation regarding item C.1. - Conference with Legal Counsel.

R. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)

cc17May2022 – ud/prc

City Manager Shasa Curl reported that the Willie Mays Field event would take place on Saturday, May 21, 2022 at Nicholl Park, and the Martin Luther King Turf Field re- opening would be on Wednesday, May 18, 2022, from 5 p.m. to 7 p.m.

S. REPORT FROM THE IMPLEMENTATION SUB-COMMITTEE FOR
REIMAGINING TASK FORCE - 3rd Tuesday (public comment allowed under Open Forum)
 CONTINUED to the June 21, 2022, City Council Meeting.

T. OPEN FORUM FOR PUBLIC COMMENT
Mark Wassberg stated he was offered lunch by the city manager to not attend City Council meetings.

Pam Stello and Deborah Bayer stated some e-mails were blocked by the city's e-mail system when being submitted for public comments.

Leisa Johnson gave comments regarding Measure U.

U. CITY COUNCIL CONSENT CALENDAR
Motion by Vice Mayor Eduardo Martinez
Seconded by Councilmember Gayle McLaughlin
Ayes (6): Councilmember Nat Bates, Councilmember Claudia Jimenez, Councilmember Gayle McLaughlin, Councilmember Melvin Willis, Vice Mayor Eduardo Martinez, and Mayor Thomas K. Butt
Absent (1): Councilmember Demnlus Johnson III
Passed (6 to 0)

U.1 City Attorney's Office
U.1.a Approval of Six Legal Services Agreement Amendments and One New Legal Services Agreement
APPROVE six amendments to legal service agreements and one legal services agreement with the law firms of (1) Allen, Glaessner, Hazelwood & Werth LLP; (2) Best, Best & Krieger; (3) Colantuono, Highsmith & Whatley, PC; (4) Edrington, Shirmer & Murphy (5) Manning & Kass, Ellrod, Ramirez Trester LLP, (6) McNamara Ney, and (7) Orbach Huff Suarez & Henderson LLP for a total amount of $760,000, and REQUEST a budget appropriation from the General Fund in the amount of $125,000 to the City Attorney’s Office – City Attorney’s Office (Heather McLaughlin 510-620-6509).

U.1.b Amendment to the Interim City Attorney Agreement with Aleshire & Wynder
APPROVE amendment to the Interim City Attorney Agreement with Aleshire & Wynder and APPROPRIATE $376,000 from the General Fund – City Attorney’s Office (Heather McLaughlin 510-620-6509).

U.2 City Clerk's Office
U.2.a NetFile, Inc. Third Contract Amendment for Electronic Filing Services

cc17May2022 – ud/prc

APPROVE a third contract amendment with NetFile, Inc. to provide professional services for electronic filing and administration of Fair Political Practice Commission campaign statements (Form 460, etc.) and Statements of Economic Interest (Form 700), extending the term by five years to June 30, 2027, and increasing the contract amount by $65,000 effective July 1, 2022, for a total contract amount not to exceed $138,750 – City Clerk’s Office (Pamela Christian 510-620-6513).

U.2.b Continued Use of Teleconferencing
ADOPT a resolution requiring the continued use of teleconferencing for the meetings of all City legislative bodies pursuant to the provisions of Assembly Bill 361 – City Clerk’s Office (Pamela Christian 510-620- 6513).

Adopted Resolution No. 63-22.

U.2.c City Council Meeting Minutes
APPROVE the minutes of the regular April 19, 2022, Richmond City Council meeting - City Clerk's Office (Pamela Christian 510-620-6513).

U.3 City Council
U.3.a Commemorative Kiosk of Willie Mays
APPROVE the renaming of Baseball Field 1 to the Willie Mays Baseball Field 1; and APPROVE the installation of a freestanding kiosk honoring Willie Mays at Nicholl Park – Councilmember Nathaniel Bates (510-620- 6743).

U.3.b Jewish American Heritage Month Recognition
PROCLAMATION recognizing the month of May as Jewish American Heritage Month - Vice Mayor Eduardo Martinez (510-620-6593) and Mayor Tom Butt (510-620-6503).

U.4 City Manager's Office
U.4.a Resolution of Intention to Renew the Downtown Richmond Property and Business Improvement District
ADOPT a resolution of intention confirming the City Council's intention to renew the Downtown Richmond Property and Business Improvement District – City Manager's Office (Shasa Curl/Thomas Omolo 510-620- 6512).

Adopted Resolution No. 64-22.

U.5 Finance Department
U.5.a Tax Rate for Tax Override Pension Fund
INTRODUCE an Ordinance (first reading) setting the tax rate for the Tax Override Pension Fund for Fiscal Year 2022-2023 at 0.14 percent – Finance Department (Delmy Cuellar/ Antonio Banuelos 510-620-6741).

U.5.b Approval of New Fees for the Revised Master Fee Schedule ADOPT an ordinance (second reading) establishing certain fees for the proposed Master Fee Schedule and after the second reading of the

cc17May2022 – ud/prc

ordinance, ADOPT a resolution setting the dollar amount for the new fees and adjusting the dollar amount for current fees – Finance Department (Delmy Cuellar/Antonio Banuelos 510-620- 6741).

Adopted Ordinance No. 07-22 N.S.

U.5.c Contract with Van Iwaarden Associates for Actuarial Services APPROVE the second amendment to the contract with Van Iwaarden Associates for actuarial services necessary for retiree healthcare plan and pension fund management, increasing the contract amount by $64,500, for a total amount not to exceed $98,500, and extending the contract term through June 30, 2023 – Finance Department (Delmy Cuellar 510-620- 6740).

U.5.d Sole Source Contract with Bartel Associates, LLC to Prepare an Actuarial Report Necessary to Refinance the 2005 Series B Pension Obligation Bonds ("2005 POBs")
APPROVE a Sole Source contract with Bartel Associates, LLC., in a not to exceed amount of $30,000, to prepare specialized actuarial analysis necessary to issue bonds and refinance the 2005 Pension Obligation Bonds, for a one-year term through May 16, 2023 – Finance Department (Anil Comelo/Delmy Cuellar 510-620-6790).

U.6 Human Resources
U.6.a Amendments to the City’s Position Control List
ADOPT a resolution to amend the current position control to add Deputy City Clerk; and APPROVE the reallocation of City Clerk Technician to Deputy City Clerk and appropriation of funds for associated wages, salaries, and associated compensation for this position – Human Resources Department (Anil Comelo/Sharrone Taylor 510-620-6602).

Adopted Ordinance No. 65-22 N.S.

U.6.b Approve Legal Services Agreements with Three Firms to Perform Confidential Personnel Investigations
APPROVE a first amendment to the legal services agreement with Kramer Workplace Investigations and a second amendment to the legal services agreement with Ellis Investigations and an initial legal services agreement with Boucher Labor and Employment Law. Terms of these agreements are until June 30, 2024, for an amount not to exceed $50,000 per agreement, to conduct confidential personnel investigations for the Human Resources Department – Human Resources Department (Anil Comelo/Sharrone Taylor 510-620-6600). This item was continued from the May 3, 2022, meeting.

U.7 Information Technology
U.7.a Pole License Agreement for Small Cell Sites on City Infrastructure ADOPT a resolution approving a Pole License Agreement with New Cingular Wireless PCS, LLC, that establishes the procedures, terms, and conditions under which New Cingular Wireless is permitted to deploy

cc17May2022 – ud/prc

“small cell” facilities on City-owned streetlights, traffic signals, and other vertical infrastructure, for a term of ten years – Information Technology Department (Sue Hartman 510-620-6874). This item was continued from the May 3, 2022, meeting.

Adopted Resolution No. 66-22.

U.8 Mayor's Office
U.8.a Public Works Week – May 15-21, 2022
PROCLAMATION declaring May 15-21, 2022, as Public Works Week in the City of Richmond – Mayor’s Office (Mayor Tom Butt 510-620-6503).

U.9 Police Department
U.9.a Proposed Three-Year, $60,000 Contract with STAND! for Families Free of Violence to Provide Lethality Assessment Protocol (LAP) Screening Services
APPROVE a three-year, $60,000 contract with STAND! For Families Free of Violence, to provide Lethality Assessment Protocol (LAP) Screening services, for the period January 1, 2021, through December 31, 2023 – Police Department (Louie Tirona 510-621-1802).

U.10 Public Works
U.10.a Shimada Park Restrooms Roof Reconstruction
APPROVE a contract with DMR Builders for the Shimada Park Restrooms roof reconstruction at Shimada Park Richmond Marina, in an amount not to exceed $225,000 – Public Works Department (Joe Leach 510-620-5478).

V. NEW BUSINESS
V.1 Update on the Contra Costa County Animal and Sheltering Services RECEIVE a report from the Animal Rights Coalition on the animal and sheltering services by the Contra Costa County Animal Services Department – Councilmember Nathaniel Bates (510-620-6743). This item was continued from the April 26, 2022, meeting.

Councilmember Bates gave an overview. Laureen Lober from the Animal Rights Coalition, presented a Powerpoint, which highlighted the following: Animal Services in Antioch and Martinez; Reduction of Services; Contra Costa Animal Services Per Capita Fees; Grand Jury Report; Wildlife Services; City-County Animal Services Agreement; Measure X; Department Allocated Positions 2018- 2019; Contra Costa Animal Services Budget 2018-2022; 2021-2022 Animal Services Budget Funding Source and Recovery Plan; and FY 2022-23 Personnel and Service Improvements. Discussion ensued. Steve Burdo from Contra Costa Animal Services was present. Mark Wassberg, Naomi Williams, Mel Lober, and Emily Ross gave comments via teleconference. Councilmembers requested a report on what services were currently being given by animal services and what services would be eliminated with the new agreement. This matter would return to the May 24, 2022, City Council meeting for further discussion.

V.2 Process to clean up the City

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RECEIVE a report and provide direction to staff for a process and procedure to clean up and maintain the cleanliness of the city - Councilmember Nathaniel Bates (510-620-6743). This item was continued from the April 26, 2022, meeting.

Councilmember Bates gave an overview. Public Works Director Joe Leach presented a PowerPoint that highlighted the following: Community Concerns; Staffing Levels; Abatement and Park Maintenance; Beautification in Action 2022; 2022 Accomplishments & Collaborations; Grants; and Staffing Expansion.

Discussion ensued. Leisa Johnson, Anna Ortiz, and Mark Wassberg gave comments via teleconference.
(At 11:00 p.m. - A motion made by Councilmember Melvin Willis, seconded by Councilmember Gayle McLaughlin, extended the meeting until the end of Item V.2, by the following vote: Ayes: Councilmembers Nat Bates, Claudia Jimenez, Gayle McLaughlin, Melvin Willis, Vice Mayor Eduardo Martinez, and Mayor Thomas K. Butt. Noes: None. Absent: Councilmember Demnlus Johnson III.

Abstain: None).

Motion by Councilmember Melvin Willis
Seconded by Councilmember Gayle McLaughlin
Directed the city manager to return with a comprehensive plan to eradicate blight and sideshow activities; installation of solar flash cams, address vehicles with expired tags parked on the street; restore street sweeping with inclusion of fines, draft ordinances for fines for illegal fireworks and sideshows; and the possibility of turning the Richmond Parkway maintenance over to the State.

Ayes (6): Councilmember Nat Bates, Councilmember Claudia Jimenez, Councilmember Gayle McLaughlin, Councilmember Melvin Willis, Vice Mayor Eduardo Martinez, and Mayor Thomas K. Butt
Absent (1): Councilmember Demnlus Johnson III
Passed (6 to 0)

V.3 Private Landowner Encroachments
RECEIVE a report from the City Attorney regarding the legality of staff awarding and transferring city property without approval from the City Council - Councilmember Nathaniel Bates (510-620-6743).

Continued to the May 24, 2022, meeting.

V.4 The Segal Group Inc., Classification and Compensation Study DIRECT the city manager to release the Class and Compensation Study to the City Council – Mayor’s Office (Mayor Tom Butt 510-620-6503).

Continued to the May 24, 2022, meeting.

V.5 Reintroduce an Ordinance (First Reading) to Revise and Amend Richmond Municipal Code Chapter 12.30
REINTRODUCE an Ordinance (first reading) amending RMC Chapter 12.30 (“Video Service Provider, Utility and Special District Encroachments”) by incorporating Chapter 12.29 (“Street Opening and Pavement Restoration Regulations”); adding provisions that address private landowner encroachments into the public Right-of-Way (ROW); easements; and street vacations; retitling

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Chapter 12.30 “Encroachments and Easements,” and rescinding Chapter 12.29 in its entirety - City Attorney’s Office/Public Works Department (Dave Aleshire 510-620-6509/Joe Leach 510-620-3008).

Continued to the May 24, 2022, meeting.

V.6 Point Molate DDA Closing Issues with Winehaven Legacy, LLC.

REVIEW the latest submittals from SunCal and provide direction – City Attorney’s Office (Dave Aleshire 510-620-6509).

City Attorney Dave Aleshire, Mark Northcross, and Anne Lanphar gave an overview. Discussion ensued. Questions arose regarding the lack of response from SunCal regarding various financial questions and information requested by the city that was not received. The conditions of closing were not met. The following individuals gave comments via teleconference: Mark Wassberg, Tarnel Abbot, Jeanne Kortz, JIm Hanson, Joe Puleo, Sally Tobin, Paul Carman, Tiffany Harris, James Lee, Linda Klein, Leisa Johnson, Pam Stello, Don Gosney, Deborah Bayer, Antwon Cloird, Jamin Pursell, and Katrinka Ruk.

Motion by Councilmember Gayle McLaughlin
Seconded by Councilmember Claudia Jimenez
To direct the city attorney to prepare a resolution for the May 24, 2022, City Council meeting that detail the reasons the city cannot move forward with the project.

Ayes (4): Councilmember Claudia Jimenez, Councilmember Gayle McLaughlin, Councilmember Melvin Willis, and Vice Mayor Eduardo Martinez Noes (2): Councilmember Nat Bates, and Mayor Thomas K. Butt Absent (1): Councilmember Demnlus Johnson III
Passed (4 to 2)

W. PUBLIC HEARINGS
W.1 Quarry Residential Project Redesign
HOLD a public hearing; and ADOPT a Resolution certifying the Addendum to the Quarry Residential Project Environmental Impact Report (EIR) and adopting a Mitigation Monitoring and Reporting Program (MMRP) and approving a Major Amendment to a previously approved Planned Area Plan; a Density Bonus for the purpose of requesting waivers of certain development standards; a Vesting Tentative Map; and Design Review for the Quarry Residential Project Redesign, subject to conditions of approval – Community Development Department (Lina Velasco/Roberta Feliciano 510-620-6662).

Continued to the May 24, 2022, meeting.

X. BUDGET SESSION
X.1 Budget Presentation
RECEIVE budget presentations from the City Manager and the Community Development and Community Services Departments – City Manager’s Office/Finance Department (Shasa Curl 620-6512/ Delmy Cuellar 510-620-6790/ Mubeen Qader 510-412-2077).

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The budget presentations by the Community Development and Community Services Department were continued to May 24, 2022, meeting.

City Manager Shasa Curl introduced the matter regarding Cost Pool Allocations.

Nicole Kissam from NBS prevented a PowerPoint which highlighted the following: What is a (Cost Allocation Plan)CAP?; Why does a city have a CAP; Full Cap Title 2 CAFR; Project Approach; FY 19/20 Title 2 CFR CAP; Allocation of Purchasing; and Cost Allocation Outcomes. Discussion ensued.

Staff was directed to follow-up with responses to questions made by councilmembers. Leisa Johnson and Cesar Zepeda gave comments via teleconference.

Y. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)
None.

Z. ADJOURNMENT
There being no further business, the meeting adjourned at 11:29 p.m., in memory of Bill Combs, Etta Spearman, Vera Barnes, and the 10 individuals who were murdered in the recent Buffalo shootings, to meet again on May 24, 2022.

Clerk of the City of Richmond Mayor

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RICHMOND, CALIFORNIA,

May 24, 2022, 4:00 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Open Session was called to order at 4:03 p.m. by Mayor Thomas K. Butt via teleconference.

B. ROLL CALL

Present: Councilmembers Nathaniel Bates, Claudia Jimenez, Demnlus Johnson III, Gayle McLaughlin, Melvin Willis, and Mayor Thomas K. Butt. Absent: Vice Mayor Eduardo Martinez arrived after the roll was called.

C. CLOSED SESSION
C.1 LIABILITY CLAIMS (Government Code Section 54956.9)
 221B, 225, 229 & 235 Tunnel Avenue
 12200 San Pablo Avenue
C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Jaclyn Gross and Anil Comelo
Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: 1324 Canal Boulevard (General Warehouse, Port of Richmond) Agency negotiator: Alan Wolken
Negotiating parties: Richmond Grown Under negotiation: Price and terms of payment
C.4 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)

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 SPRAWLDEF et al. v. City of Richmond
 The Guidiville Rancheria of California, et al. v. The United States of America, et. al.
 North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
C.5 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  Three cases:

In light of the California Court of Appeal's decision in Fowler v. City of Lafayette, the City Attorney's Office is attaching to this agenda four communications regarding the amended judgment and various agreements related to Point Molate. These letters provide the existing facts and circumstances for going into closed session on these items pursuant to California Government Code Section 54956.9(d)(2) and (e)(3).

D. PUBLIC COMMENT BEFORE CLOSED SESSION (public comment on Closed Session items only)
The following individuals gave comments via teleconference:

Benjamin Theriault stated that the contract with the Richmond Police Officers Association needed to be negotiated as soon as possible.

John Varga, Gregory Everetts, and Henry Powell urged the Councilmembers to make Juneteenth a city holiday.

E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 4:12 p.m. Closed Session adjourned at 5:58 p.m.

F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 6:34 p.m. by Mayor Thomas K. Butt via teleconference.

G. ROLL CALL

Present: Councilmembers Claudia Jimenez, Demnlus Johnson III, Gayle McLaughlin, Melvin Willis, Vice Mayor Eduardo Martinez, and Mayor Thomas K. Butt. Absent:

Councilmember Nathaniel Bates arrived after the roll was called.

H. PUBLIC COMMENT INSTRUCTIONAL VIDEO
The Public Comment Instructional Video was shown.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
Items Q.1. and Q-2. were moved up for discussion before Open Forum. Item Q.7. was moved up for discussion after approval of the Consent Calendar and budget items R.3., R.2., and R.1. were rearranged respectively for discussion.

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K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
Interim City Attorney Dave Aleshire reported that a motion was made by Councilmember Willis, seconded by Vice Mayor Martinez, gave direction to negotiators on Item C.2., passed by the following vote: Ayes: Councilmembers Claudia Jimenez, Gayle McLaughlin, Melvin Willis, and Vice Mayor Eduardo Martinez. Noes: Councilmember Nathaniel Bates and Mayor Thomas K. Butt. Absent: Abstain: Councilmember Demnlus Johnson III.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager, Shasa Curls, thanked the Santa Fe and Point Richmond Neighborhood Councils for participating in the neighborhood clean-up events.

Ms. Curl also reported that Willie Mays Day at Nicholl Park was a success and well attended.

M. CRIME REPORT FROM POLICE CHIEF - 4th Tuesday (public comment allowed under Open Forum)
Interim Police Chief, Lourie Tirona reported the following activity from April 26, 2022 through May 23, 2022: violent crime reduced by 29%; 2 homicides; assaults, robberies, violent crime, and property crimes decreased; residential and vehicle burglaries increased; and shots fired calls increased.

N. OPEN FORUM FOR PUBLIC COMMENT
The following individuals gave comments via teleconference:

Don Gosney stated that, unlike Richmond, surrounding cities have nice shops, restaurants, and businesses.

Anna Ortiz thanked Officer Woody and the Richmond Police Department for his assistance for harassments she and her family have experienced.

Councilmember Johnson III announced that on June 4, 2022, there would be a march against gun violence on the Golden Gate Bridge.

Councilmember Bates thanked everyone who organized and participated in the Willie Mays Day event. Councilmember Bates also stated tha thte funeral for Mr. Redick would be on Thursday, May 26, 2022, at 1 p.m. at Fuller Funeral Home.

O. CITY COUNCIL CONSENT CALENDAR
Motion by Councilmember Demnlus Johnson III
Seconded by Councilmember Melvin Willis
Ayes (7): Councilmember Nathaniel Bates, Councilmember Claudia Jimenez, Councilmember Demnlus Johnson III, Councilmember Gayle McLaughlin, Councilmember Melvin Willis, Vice Mayor Eduardo Martinez, and Mayor Thomas K.

Butt
Passed (7 to 0)

O.1 City Council

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O.1.a Resolution Declaring a Climate Emergency and Opposing the Expansion of Fossil Fuels
ADOPT a resolution reaffirming a climate emergency, committing to policies opposing fossil fuel expansion and accelerating the clean energy transition as part of the safe cities movement, and endorsing the call for a global fossil fuel non-proliferation treaty – Vice Mayor Eduardo Martinez (510-620-6593).

Adopted Resolution No. 67-22.

O.1.b Resolution Declaring the First Friday in June as Gun Violence Awareness Day
ADOPT a resolution declaring the first Friday in the month of June as Gun Violence Awareness Day in the City of Richmond – Councilmember Demnlus Johnson III (510-620-6568).

Adopted Resolution No. 68-22.

O.2 Human Resources
O.2.a Proposed Employment Severance Package Agreement with Belinda Brown, Director of Finance
APPROVE proposed severance package agreement with Belinda Brown, Director of Finance – Human Resources Department/City Attorney’s Office (Anil Comelo 510-620-6602/Dave Aleshire 510-620-6509).

O.3 Mayor's Office
O.3.a Vacant Seats on Richmond Boards, Commissions and Committees ANNOUNCE recent resignations from City of Richmond boards, commissions, and committees, and vacancies as of May 18, 2022, and ask that interested individuals send applications to the City Clerk – Mayor’s Office (Mayor Tom Butt 510-620-6503).

P. PUBLIC HEARINGS
P.1 Quarry Residential Project Redesign
HOLD a public hearing; and ADOPT a Resolution certifying the Addendum to the Quarry Residential Project Environmental Impact Report (EIR) and adopting a Mitigation Monitoring and Reporting Program (MMRP) and approving a Major Amendment to a previously approved Planned Area Plan; a Density Bonus for the purpose of requesting waivers of certain development standards; a Vesting Tentative Map; and Design Review for the Quarry Residential Project Redesign, subject to conditions of approval – Community Development Department (Lina Velasco/Roberta Feliciano 510-620-6662). This item was continued from the May 17, 2022, meeting.

Senior Planner, Roberta Feliciano presented a PowerPoint, which highlighted the following; Planned Area; Density Bonus; Housing Accountability Act; Seacliff Drive Safety Improvements; and EIR Addendum. Discussion ensued. Mayor Butt declared the public hearing open. John Dalrymple, Leisa Johnson, and Terry Manley gave comments via teleconference. Further discussion ensued. Mayor Butt closed the public hearing.

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(At 11:28 a motion by Councilmember Willis, seconded by Councilmember McLaughlin, suspended the rules and extended the meeting until the end of Item P.1., by the following vote: Ayes: Councilmembers Claudia Jimenez, Demnlus Johnson III, Gayle McLaughlin, Melvin Willis, and Vice Mayor Eduardo Martinez. Noes: Mayor Thomas K. Butt. Absent: Councilmember Nathaniel Bates. Abstain: None).

Motion by Councilmember Melvin Willis
Seconded by Councilmember Demnlus Johnson III
Adopted Resolution No. 69-22.

Ayes (4): Councilmember Claudia Jimenez, Councilmember Demnlus Johnson III, Councilmember Gayle McLaughlin, and Councilmember Melvin Willis Noes (2): Vice Mayor Eduardo Martinez, and Mayor Thomas K. Butt Absent (1): Councilmember Nathaniel Bates
Passed (4 to 2)

Q. STUDY AND ACTION SESSION
Q.1 Recognition of National Poetry Month
RECEIVE poetry reading from Poet Laureates David Flores and Adriana Avalos in honor of National Poetry Month – Councilmember Melvin Willis (510-412- 2050). This item was continued from the April 26, 2022, meeting.

Councilmember Willis presented the item. Poet Laureate David Flores read his poem.

Q.2 PROCLAMATION Honoring the Children’s Book Loujain Dreams of Sunflowers and its Co-Author Richmond Resident Uma Mishra-Newbery PROCLAMATION Honoring the Children’s Book Loujain Dreams of Sunflowers and its Co-Author Richmond Resident Uma Mishra-Newbery and Proclaiming it a City-Wide Reading Book - Councilmember Gayle McLaughlin (510-620-6636).

Councilmember McLaughlin presented the item. Uma Mishra-Newbery received the proclamation. Naomi Williams gave comments via teleconference.

Q.3 Improve Staff Morale
RECEIVE a presentation on ideas to maximize communication, raise employee morale, and to acknowledge the dedication of staff; and provide direction to staff.

Councilmember Melvin Willis (510-412-2050) and Councilmember Claudia Jiménez (510) 620-6565. This item was continued from the March 22, 2022, and April 26, 2022, meetings.

Continued to the June 21, 2022, meeting.

Q.4 Private Landowner Encroachments
RECEIVE a report from the City Attorney regarding the legality of staff awarding and transferring city property without approval from the City Council - Councilmember Nathaniel Bates (510-620-6743). This item was continued from the May 17, 2022, meeting.

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Continued to the June 7, 2022, meeting.

Q.5 The Segal Group Inc., Classification and Compensation Study DIRECT the city manager to release the Class and Compensation Study to the City Council – Mayor’s Office (Mayor Tom Butt 510-620-6503). This item was continued from the May 17, 2022, meeting.

Continued to the June 7, 2022, meeting.

Q.6 Contra Costa County Increasing Per Capita Cost for Animal Services in County Cities
RECEIVE a presentation from the Contra Costa County Animal Control Department on the proposed new agreement and increase in fees for service – Councilmember Nathaniel Bates (510-620-6743).

Continued to the June 7, 2022, meeting.

Q.7 A3 Miles Hall Crisis Hub Program
RECEIVE a report from the Contra Costa Health Services on the A3 Miles Hall Crisis Hub Program (A3) and Measure X – Councilmember Claudia Jimenez (510-620-6565) and Councilmember Melvin Willis (510-412-2050).

Continued to the June 7, 2022, meeting.

Q.8 Point Molate DDA closing issues - Resolution finding closing conditions not satisfied
ADOPT a resolution determining that closing conditions have not been satisfied and the sale of property to Winehaven Legacy LLC should not close, and giving notice to Winehaven Legacy LLC and Upstream/Tribe – City Attorney’s Office (Dave Aleshire 510-620-6509).

Interim City Attorney, Dave Aleshire gave an overview. Discussion ensued. The following individuals gave comments via teleconference: John Dalrymple, Leisa Johnson, Sally Tobin, Pam Stello, Jamin Pursell, and Shawn Dunning. Further discussion ensued.

Mr. Aleshire stated an addition to the resolution regarding Winehaven's non performance with the project as follows: Whereas, after the agenda closing Winehaven made additional submittals showing their equity partner had significant funding but not meeting the $130M required and not committing to project and discussed an escrow with a possible $45M deposit, but did not make that deposit and thus fell short of meeting the critical conditions.

Motion by Councilmember Gayle McLaughlin
Seconded by Vice Mayor Eduardo Martinez
Motion to end debate.

Ayes (3): Councilmember Claudia Jimenez, Councilmember Gayle McLaughlin, and Vice Mayor Eduardo Martinez
Noes (4): Councilmember Nathaniel Bates, Councilmember Demnlus Johnson III, Councilmember Melvin Willis, and Mayor Thomas K. Butt

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Failed (3 to 4)

Motion by Councilmember Gayle McLaughlin
Seconded by Councilmember Melvin Willis
Adopted Resolution No. 70-22.

Ayes (5): Councilmember Claudia Jimenez, Councilmember Demnlus Johnson III, Councilmember Gayle McLaughlin, Councilmember Melvin Willis, and Vice Mayor Eduardo Martinez
Noes (2): Councilmember Nathaniel Bates, and Mayor Thomas K. Butt Passed (5 to 2)

Q.9 Presentation of Draft Local Roadway Safety Plan
RECEIVE presentation of draft Local Roadway Safety Plan; and PROVIDE feedback – Public Works Department (Joe Leach/Patrick Phelan 510-307-8111).

Continued to the June 7, 2022, meeting.

Q.10 Street Sweeping
DIRECT the city manager to incorporate into the 2022-23 budget funding to provide: new street sweeping signage in neighborhoods that have not previously been signed; repairs/replace existing deteriorated signage in neighborhoods that have previously been signed; sufficient staff and equipment to perform scheduled street sweeping operations in all neighborhoods; sufficient enforcement staff to issue citations for vehicles not moved on designated street sweeping days and times. AUTHORIZE vehicle towing operations in areas where citations have not provided sufficient motivation for residents to move vehicles – Mayor’s Office (Mayor Tom Butt 510-620-6503).

Continued to the June 7, 2022, meeting.

R. BUDGET SESSION
R.1 Receive Update on the Refinancing of the Pension Obligation Bonds (POBs) RECEIVE update on the refinancing of the 2005 POBs – Finance Department (Anil Comelo/Delmy Cuellar 510-620-6600).

Continued to the June 7, 2022, meeting.

R.2 Budget Presentation
RECEIVE budget presentations from the city manager and the Police and Fire Departments – City Manager’s Office/Finance Department (Shasa Curl 510-620- 6512/ Delmy Cuellar 510-620-6790/ Mubeen Qader 510-412-2077).

The City Council received additional budget presentations from Employment & Training, Library and LEAP, Office of Neighborhood Safety, Recreation, Transportation, American Rescue Plan (ARPA), and Reimagining Public Safety Task Force. Discussion ensued. Leisa Johnson and Deborah Smalls gave comments via teleconference.

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(At 11:03 p.m. a motion by Councilmember Johnson III, seconded by Councilmember McLaughlin, to complete Item R.2, followed by Q.8 and P.1., was approved by the following vote: Ayes: Councilmembers Nathaniel Bates, Claudia Jimenez, Demnlus Johnson III, Gayle McLaughlin, Melvin Willis, and Vice Mayor Martinez. Noes: Mayor Thomas K. Butt. Absent: None. Abstain: None).

R.3 Budget Presentation
RECEIVE budget presentations from the city manager and the Community Development and Community Services Departments – City Manager’s Office/Finance Department (Shasa Curl 620-6512/ Delmy Cuellar 620-6790/ Mubeen Qader 412-2077). This item was continued from the May 17, 2022, meeting.

The City Council received budget presentations from the Community Development and Community Services Departments. Discussion ensued.

Councilmember McLaughlin requested that the Rental Inspection ordinance was revised to better impact the quality of life for tenants. Madalyn Law gave comments via teleconference.

S. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)
T. ADJOURNMENT
There being no further business, the meeting adjourned at 12:10 a.m., in memory of the 22 people killed in the mass school shooting in Uvalde, Texas, to meet again on June 7, 2022.

Clerk of the City of Richmond Mayor

June 21, 2022

City Council

DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Councilmembers Gayle McLaughlin and Claudia Jimenez

Subject:

Ban the Drilling of Oil and Gas in Contra Costa County
FINANCIAL IMPACT: There is no financial impact related to this item at this time. If staff determines a financial impact, it will be reported.

PREVIOUS COUNCIL
ACTION:

Adopted Resolution 16-18 on March 6, 2018.

Adopted Resolution 94-11 on October 18, 2011.

STATEMENT OF THE
ISSUE:

Oil and gas development (OGD) is a leading source of
harmful air pollutants, the City of Richmond opposes the approval of new oil and gas drilling in Contra Costa
County.

RECOMMENDED ACTION:

ADOPT a resolution in support of banning the drilling of oil and gas in Contra Costa County - Councilmember
Gayle McLaughlin (620-6636) and Councilmember
Claudia Jimenez (620-6565).

DISCUSSION:

The City of Richmond is one of the two focus communities for the Bay Area Air Quality Management District’s initial implementation of the Assembly Bill 617 (AB 617). AB 617 is a State mandated program that uses a community-based approach to reduce local air pollution in communities around the State that continue to experience disproportionate impacts from pollution.

Oil and gas drilling is a leading source of harmful air pollutants which emit toxic chemicals that cause significant harm to fetuses, children, elderly, and historically AGENDA
REPORT

June 21, 2022
disadvantaged persons such as—Black, Brown, Indigenous, Asian, and low-income communities. Its effects can significantly increase poor birth outcomes and illness throughout childhood. Its effects may lead to neurodegenerative disease, dementia, depression, and anxiety.

The City of Richmond has continuously aimed to strengthen and sustain the quality of the environment in Contra Costa County—it is appropriate to join others in the region in banning oil and gas drilling and phasing out existing oil and gas development activities and associated infrastructure.

It is recommended that the City Council of the City of Richmond support the banning of new oil and gas drilling in Contra Costa County.

Here is the link to sign the support letter.

No New Oil and Gas Drilling in Contra Costa County! (google.com)

DOCUMENTS ATTACHED:

Attachment 1 - Resolution
Attachment 2 - Contra Costa No Drilling Fact Sheet

RESOLUTION NO. XX

Resolution of the Richmond City Council encouraging Contra Costa County to end new permitting of oil and gas drilling in Contra Costa County and phase out existing oil and gas development activities and associated infrastructure

WHEREAS, oil and gas development (OGD) is a leading source of harmful air pollutants, studies show higher concentrations of ambient air pollutants within 4 km (13,000 feet) of pre-production wells and within 2 km (6,500 feet) of producing wells; and

WHEREAS, pollutants emitted by OGD (such as benzene, ethylbenzene, and n- hexane) are listed as harmful chemicals that can harm our reproductive system or cause cancer under Proposition 65, which are recognized by the State of California; and

WHEREAS, there is always a risk of explosions and fires in the vicinity of oil and gas drilling; and

WHEREAS, air pollution may have adverse effects on our brains, including associations with neurodegenerative disease, and may lead to movement disorders such as Parkinson’s, which as a negative impact on cognitive ability, increasing the rate of dementia in elderly, and may cause depression and anxiety; and

WHEREAS, exposure to OGD (and associated exposures) cause significant increase poor birth outcomes, such as premature birth, low birth weight, and small for gestational age births, which in turn increase the risk of death and long-term developmental problems in newborns and illness throughout childhood and adulthood; and

WHEREAS, children are especially vulnerable to exposure to toxic chemicals emitted from OGD, since children breathe at a faster rate than adults, taking in more toxics per unit of body weight, and children’s shorter stature places them closer to the ground where pollutants concentrate; and

WHEREAS, the dangerous impacts of pollution from OGD fall most heavily on Black, Brown, Indigenous, Asian and low income communities, and 55 percent of the City of Richmond’s population comprise these communities, and non-white Californians account for 69 percent of approximately 2,763,383 Californians who live within 3,200 feet of an operational gas well; and

WHEREAS, the City of Richmond is one of the two focus communities for the Bay Area Air Quality District’s (BAAQMD) initial implementation of the AB 617 Richmond Area Community Health Protection Program, targeted to reduce local air pollution; and

WHEREAS, in 2022 Antioch City Council approved a permanent ban on oil and gas drilling, production and exploratory operations within city limits; and

WHEREAS, in 2022 Brentwood City Council unanimously approved an immediate moratorium on oil and gas drilling while simultaneously preparing an ordinance to ban drilling; and

WHEREAS, in 2021 Los Angeles County Board of Supervisors voted unanimously to end new permitting of oil and gas drilling and phase out existing drilling, with protective provisions for those fossil fuel workers whose jobs could be impacted; and

WHEREAS, 130 Contra Costa health professionals and students signed in support of banning oil and gas drilling.

NOW THEREFORE BE IT RESOLVED, the Richmond City Council is in support of banning oil and gas drilling in Contra Costa County.

--------------

I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held on INSERT DATE, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND

Approved:

Mayor

Approved as to form:

City Attorney

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June 21, 2022

City Council

DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:

Vice Mayor Eduardo Martinez
Subject:

Expand The Terms of Appropriated ARPA Flex Funds for
Rydin Road Residents
FINANCIAL IMPACT: No further financial impact to the City. These funds were appropriated on December 21, 2021.

PREVIOUS COUNCIL
ACTION:

December 7, 2021 (Item M-4)
December 21, 2021 (Item K-4)
January 25, 2022 (Item U-5)

STATEMENT OF THE
ISSUE:

To assist in relocation efforts, the unhoused communities at Rydin Road were allocated $50,000 in City funds for
vehicle repair and other vehicle-related expenditures.

After consultation with City staff, service providers, and unhoused residents, it is clear that the terms of this
monetary distribution must be made more flexible. By
way of approving this item, the City Council is expanding the terms by which these funds can be allocated by the
City to unhoused residents at Rydin Road.

RECOMMENDED ACTION:

AMEND direction provided by City Council on December
21, 2021, which appropriated $50,000 for flex funds for vehicle repair and servicing, to expand the terms under which these funds can be spent, to be overseen by the
Community Development Department - Vice
Mayor Eduardo Martinez (510-620-6593). Continued
from the June 7, 2022, meeting.

AGENDA
REPORT

June 21, 2022
DISCUSSION:

In accordance with the needs of unhoused residents at Rydin Road, community wishes, and prior direction from City Council, the encampment at Rydin Road should have a clear and timely path toward relocation.

Meanwhile, the critical needs of our unhoused community must be addressed.

Councilmember McLaughlin brought forward an item (Item K-4) to the City Council on December 21, 2021, to allocate some basic resources to the communities at Rydin Road without anyone forced out until and unless a viable relocation has been offered.

In addition, City Council approved a motion from Councilmember McLaughlin after receiving a presentation from City Staff on January 25, 2022, (Item U-5) to authorize staff to consider cash for cars.

City staff has explored multiple avenues for using these funds as previously directed by Council, ultimately finding that one strategy cannot apply wholesale for these funds.

In expanding the scope of these ARPA funds, the City can more directly and efficiently address vehicular, safety, and other basic amenity needs, in service of relocating Rydin Road residents in a timely and humane fashion.

Next steps will include a thorough needs assessment of each resident at Rydin Road, in service of providing relocation needs in a targeted and long-lasting fashion.

This item also reemphasizes that no residents at Rydin Road will be evicted until viable relocation sites are available.

This amended endows the City Community Development Department discretion in the allocation of previously allocated funds to Rydin Road unhoused residents, acknowledging the numerous efforts made by City Staff to secure a cohesive plan for vehicle servicing at Rydin Road.

Extract from the 12/21/21 City Council Meeting Minutes:

K-4. The matter to adopt a resolution in support of an independent Community Advisory Committee (CAC) of housed and unhoused residents, along with community leaders; and approve and appropriate $50,000 of flex funds for repair, preparation for transfer or removal, registration, storage and towing for Recreational Vehicles and vehicles, and for temporary storage of personal belongings, to assist in relocation at Rydin and Castro was presented by Councilmembers McLaughlin and Martinez. Discussion ensued. Interim City Manager Shasa Curl suggested that a fiscal sponsor City assist with the allocation of funds. Staff would proceed with the initial direction and return to a City Council meeting in January to present a report on the process of the distribution of funds. The following individuals gave comments via teleconference: Terry Dunn, Jessi Turan, Lea Murray, Brenda Hector, Maeve Bergman, Linda, Deborah, Ramon Quintana, Naomi Williams,

June 21, 2022
Darin Lounds, Payton Silket, and Amanda Jenkins. Further discussion ensued. A motion was made by Councilmember Jimenez, seconded by Councilmember McLaughlin to allow time for a study and homeless road map plan and that the committee that was created at the last City Council meeting included the unhoused residents in the discussions as part of the decision-making body. Councilmember McLaughlin offered a friendly amendment to include the $50,000 for vehicle needs. The friendly amendment was accepted. Councilmember Martinez offered a friendly amendment that an audit of HCEB was performed by city staff. The friendly amendment was accepted.

Councilmember McLaughlin offered another friendly amendment that the mayor’s new ad-hoc committee work with city staff and the City Attorney’s Office to clarify the roles of the two different ad-hoc committees. The friendly amendment was accepted. The motion passed by the following vote: Ayes: Councilmembers Jimenez, Martinez, McLaughlin, and Willis. Noes: Councilmember Bates and Mayor Butt. Absent: Vice Mayor Johnson III. Abstain: None.

DOCUMENTS ATTACHED:

None.

June 21, 2022

City Manager's Office

DATE: June 21, 2022
TO: Mayor Butt and Members of the City Council
FROM:

LaShonda White, Interim Director of Community Services
Shane Johnson, Senior Administrative Analyst
Patrick Seals, Senior Management Analyst
Subject:

FY 2022-2022 Richmond Environmental and Community
Investment Agreement (ECIA) Community Grant Program
Grant Awardee Recommendation
FINANCIAL IMPACT: A total of $325,000 is allocated for the FY 2022-2023 grant cycle (11771018-400201 2A111)

PREVIOUS COUNCIL
ACTION:

December 21, 2021

STATEMENT OF THE
ISSUE:

On July 29, 2014, the City and Chevron Products Company entered into the initial Chevron Modernization Project
Environmental and Community Investment Agreement (ECIA).

Under the ECIA, a competitive grant program was established to fund community programs focused on community, youth, and youth sports. Staff is bringing forth a subsequent funding recommendation from the ECIA Grant Review Committee for the FY 2022-2023 Richmond ECIA Community Grant Program
for final review and approval by the City Council in support of the Mindful Life Project.

RECOMMENDED
ACTION:

APPROVE a recommendation from the Environmental &
Community Investment Agreement (ECIA) Grant Review
Committee for Fiscal Year 2022-2023 grant awards to 10
organizations in an amount not to exceed $225,000; ADOPT a resolution; and AUTHORIZE the City Manager to negotiate and execute Grant Service Agreements with approved
grantees – City Manager’s Office (LaShonda White/Patrick Seals/Shane Johnson 620-6512).

AGENDA
REPORT

June 21, 2022
DISCUSSION:

Background

The ECIA provides $90 million in revenue to Richmond over a 10-year period. From this total, $6 million is allocated to fund the competitive grant program.

The FY 2022-2023 grant cycle is allocated in the following ways:

Grant Award
Options
Eligibility Award Decision
Made By
Award Range Total Award
Amount

1 Competitive
Grant Awards
(Relevant for this
Staff Report)

Non-profit organizations
reporting gross receipts of
equal to or less than
$50,000 annually (990N)
City Council
(Recommendations
made by ECIA
Review Committee)
$5,000 - $50,000

$225,000

2 Competitive
Grant Awards
(Relevant for this
Staff Report)

Non-profit organizations
reporting gross receipts of
more than $50,000
annually (990/Audited
Financials)
City Council
(Recommendations
made by ECIA
Review Committee)
3 City Council
Approved
Awards

Organizations that applied
for the ECIA Grant
(categories 1 and 2) but
where not recommended
for funding
City Council
Amounts based
on Council
discretion
$ 100,000
4 Community
Services Mini-
Grant Awards

Non-profit organizations
with 501(c)(3) tax status
with programming
connected to the
Community Services
Department
Community
Services
Department Up to $5,000 $ 50,000
TOTAL $375,000

On December 21, 2021, the City Council approved the Fiscal Year (FY) 2022-2023 Environmental and Community Investment Agreement (ECIA) competitive grant program annual allocation of $375,000, and authorized the release of the Request for Application and Guidelines (Attachment 1) as recommended by the City Council ad hoc committee (ad hoc committee) consisting of Councilmembers Jimenez, Johnson, and Willis.

The FY 2022-2023 ECIA grant guidelines included a change to the Category 3 funding – City Council Approved Awards, increasing the available amount from $50,000 to $100,000 due to the addition of the previous deferment approved by City Council on December 15, 2020.

June 21, 2022

Outreach and Technical Support

Information about the FY 2022-2023 ECIA grant cycle was posted to the City’s website, presented in the City Manager’s Weekly Report, and emailed through various listservs to inform as many organizations as possible of the ECIA grant.

Also, City staff members hosted two (2) workshops that focused on completing the ECIA grant application. All grant-related materials and video-recorded training sessions were posted on the City’s ECIA grant webpage.

Evaluation Process

The ECIA grant application was released on December 27, 2021, and applications were due on February 13, 2022. A total of 46 grant applications were received of which 45 eligible applications were submitted to the ECIA Grant Review Committee (Committee) for evaluation and scoring in April 2022. The 45 eligible applications equated to over $1.6 million in award requests. All applications were evaluated and rated independently by each Committee member using the criteria listed below.

 Total Points Available: 110 Points
o Program/Project Description and Concept (Total 40 points) o Impact and Goals (Total 40 points)
o Financial Viability (Total 20 points)
o Richmond-based (10 extra points)

Committee members submitted their scores and evaluations to City staff members in May 2022. City staff members totaled and averaged the scores for each application and generated rankings (a ranking of 1 denoting the highest average score overall, a ranking of 2 denoting the second highest average score overall, etc.). The Committee met on May 26, 2022, to discuss the rankings and propose funding recommendations for City Council’s approval (Attachment 2 – FY 2022-2023 ECIA Grant Evaluation Matrix and Ranking Sheet).

FY 2022-2023 ECIA Grant Award Recommendations

The Committee is recommending that the following 10 organizations receive a total of $225,000 in funding at the “ECIA Committee Recommendation” level for the FY 2022- 2023 grant cycle for Category 1 ($72,500) and Category 2 ($152,500).

June 21, 2022
Category 1 (990N) Recommendations
Organizations with gross receipts less than $50,000
Organization Name Project Titles Requested
Amount
ECIA Committee
Recommendation

Tiny House in My
Backyard (THIMBY)
THIMBY Workforce Development
Scholarship
$23,500 $23,500
East Bay Pickleball
Association (EBPA)
Pickleball $39,265 $29,000
Motivated 2 Help Others Youth Development Program $20,000 $20,000 TOTAL $82,765 $72,500

Category 2 (990) Recommendations
Organizations with gross receipts greater than $50,000
Organization Name Project Titles Requested
Amount
ECIA Committee
Recommendation

East Bay Center for the
Performing Arts*
In-School Music Program in West
Contra Costa Unified School
District (WCCUSD) Schools
$50,000 $20,000
RotaCare Bay Area* Richmond RotaCare Free Clinic $50,000 $35,000 Things That Creep Neighborhood Reptiles and
Amphibians
$10,000 $10,000
Groundwork Richmond Growing a Green Team $40,000 $30,000 Renaissance
Entrepreneurship
Center*
Supporting Lower-Income City of
Richmond Residents to Rebuild,
Recover and Grow their
Livelihoods through
Entrepreneurship
$35,000 $15,000
The Watershed Project Richmond Watershed
Connections
$50,000 $27,500
West County DIGS Bring It Back! Mira Vista School
Garden Education Program
$25,000 $15,000
TOTAL $260,000 $152,500

*Organizations who reported annual budgets over $750,000 (per last completed 990s or audited financials).

June 21, 2022
Next Steps

After approval of the grant award recommendations by City Council, City staff members will enter into grant agreements with awardees. City staff members will manage the contract processes which include, but are not limited to, entering into contracts with grantees, contract administration, serving as a point of contact for all grantees, conducting site visits, reviewing progress reports, and reviewing and approving invoices.

ATTACHMENTS:

Attachment 1 – FY 2022-2023 ECIA Grant Guidelines and Application Attachment 2 – FY 2022-2023 ECIA Grant Program Evaluation Matrix and Ranking (Category 1 - 990N and Category 2 - 990/Audited Financials) Attachment 3 – Resolution Authorizing the City Manager to enter into Grant Service Agreements with the FY 2022-2023 ECIA Grant Awardees

Guidelines FY 2022-2023 ECIA Grant -1-

FY 2022-2023

RICHMOND - ENVIRONMENTAL & COMMUNITY INVESTMENT

AGREEMENT (ECIA)

COMMUNITY GRANT PROGRAM GUIDELINES &

APPLICATION

REQUEST FOR APPLICATION (RFA)

All interested applicants should check the City’s ECIA website (www.ci.richmond.ca.us/ECIAgrants) to ensure that they receive any addendums to this RFA, emails or special announcements.

Application is due on Sunday, February 13, 2022, at 11:59 p.m. (NO EXCEPTIONS)

Materials must be submitted electronically to:

www.ci.richmond.ca.us/ECIAapplications

Guidelines FY 2022-2023 ECIA Grant -2-

RICHMOND - ECIA COMMUNITY GRANT PROGRAM
FY 2022-2023 GRANT GUIDELINES AND APPLICATION

Table of Contents

ECIA Background ........................................................................... 3

Eligibility Requirements ................................................................... 4

Grant Award Amounts and Categories ........................................... 5

Eligible Uses of Grant Funds .......................................................... 6

Ineligible Uses of Grant Funds ........................................................ 6

Fiscal Sponsorships ........................................................................ 7

Collaborating Organizations ............................................................ 7

Application Submission Requirements ............................................ 8

Application Submission Details ....................................................... 9

Payment Provisions ........................................................................ 9

Review Criteria ............................................................................. 10

Application Review and Selection Process ................................... 11

Application Deadline ..................................................................... 11

Late Application or Modification to Applications ............................ 12

Applicant Assistance Prior to Due Date ........................................ 12

Schedule ....................................................................................... 12

Questions or Addendums to the Applications ............................... 13

Grantee Requirements .................................................................. 13

City Staff Contact .......................................................................... 14

General Terms and Conditions ..................................................... 14

Exhibits ......................................................................................... 16

Guidelines FY 2022-2023 ECIA Grant -3-

RICHMOND - ECIA COMMUNITY GRANT PROGRAM
FY 2022-2023 GRANT APPLICATION GUIDELINES

ECIA BACKGROUND

On July 29, 2014, the Richmond City Council approved the Chevron Environmental and Community Investment Agreement (ECIA), which will invest $90 million dollars to the Richmond community over 10-years. The ECIA includes investments in community programs, a scholarship program, competitive community grants, community-based greenhouse gas reduction programs, and a photovoltaic solar farm.

The ECIA specifies the amount and disbursement timeline of Chevron’s funding obligation, as well as funding allocations over a ten-year period (beginning in 2016) for the following programs:

 Scholarship program - $35 million
 Electric City and Easy Go - $18 million
 Roof-top solar, energy retrofi t, zoning ordinance update - $6.25 million  Job training program - $6 million
 Competitive grant program - $6 million
 Transportation and transit p rograms - $2.75 million
 Public safety pr ograms - $2 million
 Urban Forestry - $2 million
 Free internet access - $1 million
 Climate Action Plan - $1 million

It is proposed that $375,000 is allocated for the FY 2022-23 grant cycle.

It is the goal of the Richmond City Council to provide opportun ities for organizations with varying capacities and financial needs to have access to ECIA g rant funds. ECIA grant funds are awarded on an annual bas is and therefore, organizations should not become reliant on this funding source. All Richmond-serving non-profit organizations are eligible to apply for funding; however, in an attempt to fund a variety of organizations, the City Council would like to allocate the majority of the available gr ant funding to organizations that have smaller annual budgets, greater needs for capacity building and limited staffing, and that might not have access to other forms of funding.

Guidelines FY 2022-2023 ECIA Grant -4-

ELIGIBILITY REQUIREMENTS

Organizations must meet the following conditions to be eligible to apply for a grant:

 Provide services focused on the community, youth and/or youth sports to Richmond and North Richmond residents

 Operate as a non-prof it entity with 501(c)(3 ) tax status with current financial statements (i.e., Fil ed I.R.S. Form 990 or 990-N or current aud ited financials). Fiscal sponsors can be used.

 Provide services to Richmond residents (Richmond-serving)  A minimum of 80% of the organi zations proposed grant-funded programs/services must be provided to Richmond residents. If aw arded an ECIA grant, grant funds can only be spent serving Richmond residents.

 Did not receive an ECIA grant award of more than $10,000 during the previous (FY 2021-22) ECIA grant cycle

 Organizations are prohibited from receiving funding awards fro m both the ECIA Grant Program and the Ricmond Fund for Children and Youth Grant Program in the same fiscal year.

Guidelines FY 2022-2023 ECIA Grant -5-

GRANT AWARD AMOUNTS AND CATEGORIES

Grant allocation amount: The amount available for the FY 2022-2023 grant cycle (July 1, 2022 – June 30, 2023) is $375,000.

Minimum and maximum grant awards: The minimum grant award is $5 ,000. The maximum grant award is $50,000 . The number of awards available will be determined based on the amount of each award.

Number of applications per grant cycle: Organizations may submit only one application per grant cycle.

Award categories: $375,000 available for grants is allocated over four different categories listed below. Categories 1 and 2 are relevant to this Request for Application:

Grant Award
Options
Eligibility Award Decision
Made By
Award Range Total Award
Amount

1 Competitive
Grant Awards
(Relevant for this
Application)

Non-profit organizations
reporting gross receipts of
less than $50,000
annually
City Council
(Recommendations
made by ECIA
Review Panel)
$5,000 - $50,000

$225,000

See Special
Note Below
2 Competitive
Grant Awards
(Relevant for this
Application)

Non-profit organizations
reporting gross receipts of
more than $50,000
annually
City Council
(Recommendations
made by ECIA
Review Panel)
3 City Council
Approved
Awards

Organizations that applied
for the ECIA Grant
(categories 1 and 2) but
were not recommended
for funding
City Council Amounts based
on Council
discretion
$ 100,000
4 Community
Services Mini-
Grant Awards

Non-profit organizations
with 501(c)(3) tax status
with programming
connected to the
Community Services
Department
Community
Services
Department
Up to $5,000 $ 50,000
T O T A L $375,000

SPECIAL NOTE:

 A maximum of $100,000 in grant a wards is available to organizations with annual budgets over $750,000 (per last completed 990s or audited financials).

Guidelines FY 2022-2023 ECIA Grant -6-

ELIGIBLE USES OF GRANT FUNDS

Grants will be awarded to projects or programs in the following areas:
 Youth programs (through age 21)
 Youth sports progr ams (through age 21)
 Community-focused programs

*Youth-serving organizations are defined as those organizations where 80% of ECIA grant-funded programs/serv ices will be provided to youth (birth through age 21)

Examples of eligible projects or programs include but are not limited to:
 Youth enrichment projects
 Summer camps
 Youth sports programs
 Programs that support health and wellness and eliminate health disparities  Bike and pedestrian pathway enh ancements and construction projects  Programs that support students and parents at Richmond schools  Service-learning programs
 Gardening and urban greening projects

INELIGIBLE USES OF GRANT FUNDS

Grant funds may not be used for the following reasons:

 Repayment of existing debt or pr e-existing tax liens or obligations  Legal, loan, or bank fees
 Subsidization of existing contracts
 Political campaigns or lobbying
 Advancement of certain sectarian, politically partisan, or rel igious projects (grant funds should be used for specific programs and not to advance the causes of any of the stated groups)
 Fundraisers or other events not open to the general public  A project or program which is clearly intended for commercial gain  A project or program that occurs before or after the grant award period  Support of individuals
 For businesses established fo r personal benefit or profit  To support annual fund drives
 To fund an agency’s deficit or endowment
 To repay loans
 Furniture
 Cell phones
 Bonuses
 For the direct support of religi ous activities. Secular activities offered to the Richmond community that is provided by religious organizations regardless of congregational membership or statements of belief may be eligible for grant funds.

Guidelines FY 2022-2023 ECIA Grant -7-

FISCAL SPONSORSHIPS

What types of organizations should utilize a fiscal sponsor?  A non-governmental organization (sponsoree) that does not have 501(c)(3) tax status must utilize a fiscal sponsor to apply for this grant. It is the sole responsibility of the sponsoree to find an organization with 501(c)(3) tax status that is willing to serve as a fiscal sponsor.

What is fiscal sponsorship?
 Fiscal sponsorship allows organizations without 501(c)(3) tax status to apply for the ECIA grant, as well as other grants that require an organization to have such status.  A fiscal sponsorship agreemen t should be entered into between the sponsoree and an organization that has 501(c)(3) tax status.
 The fiscal sponsorship agreement allows the sponsoree to raise tax-deductible contributions through grants and individual donations.
 Tax-deductible funds are given to the fiscal sponsor and restricted to the use of the sponsoree.

How does a fiscal sponsorship work for the ECIA grant process?:
 The fiscal sponsor will serve as the applicant. Fiscal sponsors will enter into a grant services agreement with the City of Richmond and must meet all requirements and submit all required documents.
 A signed agreement between the sponsoree and fiscal sponsor must be included in the submitted application. The organization actually implementing the program and performing the services will act as the sponsoree or fiscal sponsor’s sub-grantee.  Fiscal sponsors can also apply for grants.
 In addition to requesting funds fo r its own purposes, organizations may also act as a fiscal agent for other organizations.

COLLABORATING ORGANIZATIONS

Through this grant program, the City strongly encourages applicants to collaborate with other organizations. Collaboration is a mutually beneficial relationship to meet a common goal. Collaboration can come in many forms, from information sharing to joint programming. It can help organizations reduce redundancy in service sectors, leverage resources, share strengths, and increase efficiencies.

For purposes of this grant, when partnering with another organization, the application and budget of the lead organization will be considered for review and determination of funding. Therefore, the partnering organization is free to apply independently for funding for another project or program.

If the successful implementation of your proposed ECIA grant-funded program is dependent on the collaboration with a governmental entity (i.e., state, county, city, school district, etc.), then a written agreement authorizing the collaborative relationship must accompany your grant application. At a minimum, the agreement should contain the following information: names of the government entity(ies) or agency(ies) which will participate in the collaboration, contact information for the partner(s), and a description of

Guidelines FY 2022-2023 ECIA Grant -8- the primary purpose of the collaboration. For example, if the implementation of your proposed program is contingent upon working at a school in the West Contra Costa County Unified School District or utilizing space at a Richmond recreation center, then a letter from the collaborating entity must agree to the proposed partnership.

APPLICATION SUBMISSION REQUIREMENTS

The following materials must be submitted as part of a complete application packet by 11:59 p.m. on Sunday, Februar y 13, 2022, to be considered fo r funding (feel free to use this section as a check-list). The inability to adhere to the requirements below may impact an organization’s overall scores:
 Completed application
o Eight (8) pages
o Applicant Organizational Budget
o Applicant Program Budget
 Proof of 501(c)(3) status (Non- Profit Status Determination letter from the Internal Revenue Service) or fiscal sponsor’s corresponding documents  Financial statements – most recent (current) audited financials or Internal Revenue Service Form 990 or 990-N for tax-exempt organizations whose gross receipts are typically $50,000 or less or fiscal sponsor’s corresponding documents. Faith-based organizations may submit reviewed or annual financial statements.  List of Board of Directors and affiliations or fiscal sponsor’s corresponding documents
 Letter describing and authorizin g collaboration (if with a governmental entity), if applicable
 Signed agreement between the or ganization and the fiscal sponsor, if applicable

Note: City staff will confirm that the organization has filed the required document(s) in California and is authorized to carry out its business activities (California Secretary of State - https://businesssearch.sos.ca.gov/). Applications submitted by organizations not identified with “active” status may be disqualified.

For organizations with 501(c)(3) tax status, City staff may check websites such as the Internal Revenue Service at www.irs.gov and GuideStar at www.guidestar.org to gather additional information about the applicant organization.

Guidelines FY 2022-2023 ECIA Grant -9-

APPLICATION SUBMISSION DETAILS

 Submit completed grant applicat ion (include budgets and résumés and/or descriptions of work experience with the application) and a set of all additional required documents.  The responses to the applicati on questions shall be limited to eight (8) pages. This page limit is not inclusive of budgets, résumés, descriptions of work experience, or documents requested as part of the application.
 All submitted materials shoul d be typed in a 12 point font size and Arial font style.

Applications must be easily reproducible on a standard copying machine.  All costs incurred in the prepar ation of an application are the applicant’s responsibility.  Applications must be completed and submitted electronically via www.ci.richmond.ca.us/ECIAapplication by Sunday, February 13, 2022, at 11:59 p.m.

Applications received after this date and time will not be considered and will not be eligible for review and scoring by the Review Panel.

PAYMENT PROVISIONS

An initial advance payment of fifty percent (50%) of the total award amount will be advanced to all grantees as part of the application award process. Grantees receiving an advance payment may be eligible for an additional advance of thirty-five percent (35%) of the award amount, contingent upon the submission of complete and adequate reporting and invoicing documentation. The remaining fifteen percent (15%) will be reserved until the completion of the grant program and final submittal of all required documentation.

Payments will only be made for the eligible items and amounts specified in the approved grant agreement budget and a manner consistent with the payment provisions contained in the executed grant agreement.

Guidelines FY 2022-2023 ECIA Grant -10-

REVIEW CRITERIA

All submitted applications, which comply with the grant requirements, will be evaluated and rated using the criteria listed below. The maximum score that an application can receive is 110 points. This includes 100 points from criteria areas #1-5 and an extra 10 points if the organization is Richmond-based (10 points)

Total Points Available for Criteria Areas #1-5: 100 Points

1. Program/Project Descripti on and Concept (Total 40 points)  Applicant adhered to a ll stated guidelines
 Application is complet e, clear and understandable
 Program/project description and components are clearly stated and specific  Timeline is practical, and the proposed activities are well defined and technically feasible
 Management and staff ar e qualified to implement the project or program and achieve stated goals
 Staff has experience working on the project or program and/or similar programs or projects
 A collaborative initiative is described to deliver the program or project

2. Impact and Goals (Total 40 points)
 The program or projec t has the ability to positively contribute to the targeted population
 Goals are clearly art iculated and measurable
 An evaluation component is included and connected to the progr am goals  The organization has a plan on ho w to sustain the program or project after grant funds are expended

3. Financial Viability (Total 20 points)
 Program/project budget and or ganizational budgets are included, clearly defined, cost-effective, accurate and realistic
 Relationship between grant f unds requested and the program budget is clearly shown

Total Extra Points Available to Richmond-based organizations (10 Points)  Richmond-based is defined as maint aining principal offices, studios, or other facilities within the boundaries of the City of Richmond. Applicable to organizations providing services (sponsoree), not fiscal sponsors.

Guidelines FY 2022-2023 ECIA Grant -11-

APPLICATION REVIEW AND SELECTION PROCESS

The City's overall objective is to award grants to highly qualified organizations that provide needed services to Richmond and North Richmond residents. Within this overall objective, it is also the City’s intent that the selection process is fair and transparent.

Applications will be evaluated and scored by a City Council-approved ECIA Grant Review Panel (Review Panel) consisting of no more than five (5) individuals residing in or employed in Richmond (not City of Richmond employees).

The selection process is divided into the following steps:

1. Applications are received by the due date.

2. All applications are reviewed in depth by City staff for responsiveness, completeness, and satisfaction of eligibility requirements. Based on this review, eligible claims will proceed to the application evaluation process.

3. All complete and eligible applications are forwarded to the Review Panel, which will review and score the applications using the criteria listed in the guidelines and make an award recommendation to City Council. The inability to adhere to the application requirements may impact an organization’s overall scores. Grant awards can be less than the applicant’s original request.

4. The Review Panel’s recommendat ions are forwarded to the City Council for review, discussion, and approval.

Any party applying shall not contact or lobby any City Council member, ECIA Review Panel member, City official, employee (except those specified for contact) or agent regarding the RFA. Any party attempting to influence or circumvent the RFA, application submittal, and/or review process may have their application rejected for violating this provision of the RFA.

All scores are final. There is no grievance process.

Copies of Review Panel comments and scoring will be made available upon request.

APPLICATION DEADLINE

The deadline to submit an application and all relevant attachments is Sunday, February 13, 2022, at 11:59 p.m. There are no exceptions for applications submitted after the deadline.

LATE APPLICATIONS OR MODIFICATIONS TO APPLICATIONS

Applications submitted after the specified date and time will not be considered.

Organizations assume responsibility for the timely submission of applications and all

Guidelines FY 2022-2023 ECIA Grant -12- required documents. Any applications may be withdrawn or modified by a written request signed by the applicant.

APPLICANT ASSISTANCE BEFORE DUE DATE

Capacity Building - The City, recognizing the technical, skill-based components of a grant application process, may provide free capacity-building workshops in 2022. The dates and times of all subsequent workshops will be shared via the City’s ECIA website. Although recommended, organizations are not required to attend any of the capacity building workshops offered by the City.

SCHEDULE

The schedule associated with the application is below. The City reserves the right to alter this schedule as necessary.

TASK DATE

Application Release Date December 27, 2021
Information Session January 2022
Applications Due (No exceptions) February 13, 2022
Application Review and Scoring February 2022 – March 2022 Capacity Building Workshops TBD 2022
City Council Review and Approval April 2022 – May 2022
Grant Award Notification April 2022 – May 2022
Grant Award Period
(start date is dependent upon execution date of grant
services a
greement)
July 1, 2022 – June 30, 2023

Guidelines FY 2022-2023 ECIA Grant -13-

QUESTIONS OR ADDENDUMS TO THE APPLICATIONS

It is strongly recommended that or ganizations register on the City’s E-Notify Me webpage (http://www.ci.richmond.ca.us/list.aspx) to ensure that they receive any addendums to or notifications regarding this RFA or the ECIA grant program.

Any requests for clarification or other questions concerning this RFA should be submitted in writing to City staff via [email protected].

GRANTEE REQUIREMENTS

If awarded a grant, organizations will be required to do the following:

 A Grant Service Agreement with s pecific deliverables will be executed. All organizations are expected to initiate projects within three (3) months of execution of the grant agreement. The scope of work will be based on the application submitted.

 Submit bi-annual progress repor ts and reimbursement requests (templates will be included as part of the executed grant agreement):
o Progress and Final Report - Reports will be required and must provide detailed information about the services provided. Grantees that do not s ubmit the required reports run the risk of forfeiti ng their funding. A final repor t at the conclusion of the project or program is also required.
o Funding Requests – Requests must include the necessary documen ts to substantiate the disbursement (e.g., receipts, time cards, payr oll records, etc.).

Grantees that do not adhere to the invoicing requirements run t he risk of forfeiting their funding.

 Host City staff and/ or members of the Review Panel for one or more site visit and/or program evaluation.

 Published program materials sha ll include the City seal or logo and shall state, “Made possible in part by the Richmond-ECIA Community Grant Program.” The material must be appropriate, relevant, and aligned with the approved project and should be reviewed and approved by City staff before release.

 Complete and submit a W-9 form and Supplemental Vendor Application.

 Obtain a City of Richmond business license. Organizations are responsible for all associated fees. Information can be found at
http://www.ci.richmond.ca.us/66/Business-Licenses.

 Meet the City of Richmond insura nce requirements. Fiscal sponsors, serving as the grantee, must have insurance that covers all actions of the non-profit and/or community-based organization acting as the sub-grantee. Organizations may use grant awards to cover insurance costs.

Guidelines FY 2022-2023 ECIA Grant -14-

CITY STAFF CONTACT

For inquiries or clarification regarding this program or application, please contact ECIA staff at [email protected] or Shane Johnson, City Manager’s Office at (510) 620-5458 or Patrick Seals, Richmond Department of Children & Youth at (510) 307- 8016.

GENERAL TERMS AND CONDITIONS

Background Checks: Organizations that provide services to youth or other vulnerable populations (elderly, people with disabilities, etc.) must require comprehensive background checks and fingerprinting of all employees and/or volunteers that work directly with youth or such other vulnerable populations.

Limitations: All facts and opinions stated herein are based upon available information and no representations or warranties are made with respect to their accuracy or completeness.

The application and the selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the City and the applicant organization.

If the City selects a grantee pursuant to this RFA, any legal rights and obligations between the successful applicant, if any, and the City will come into existence only when a grant agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the grant agreement and any other documents specifically referred to in that grant agreement.

Each organization submitting applications in response to this RFA agrees that the preparation of all materials for submittal to the City are at the organization’s sole cost and expense, and the City shall not, under any circumstances, be responsible for any costs or expenses incurred by any candidate. In addition, each organization agrees that all documentation and materials submitted in response to this RFA shall remain the property of the City and may be used by the City for any reason whatsoever. In accordance with California law relating to access to public records, the City may be required to publicly disclose all submitted information and materials to third parties requesting such information.

Award: The City reserves the right to accept or reject any or all applications, to alter the selection process in any way, to postpone the selection process for its own convenience at any time for any reason whatsoever, to waive any defects in any application, to issue a new RFA at any time, or to provide a grant to any organization it deems appropriate in its sole and absolute discretion within or outside of the RFA evaluation process. City reserves the right to terminate a grant agreement within sixty (60) days without cause. All materials submitted become the property of the City and will not be returned. Funds awarded are public funds and any information submitted or generated is subject to public disclosure requirements, including the Public Records Act.

Guidelines FY 2022-2023 ECIA Grant -15-

Federal, State and Local Laws: As part of the RFA process, the selected grantee will be required to comply with all applicable federal, state and local laws, including the City of Richmond’s Nondiscrimination Ordinance (Chapter 2.28), Business Opportunity Ordinance (Chapter 2.50), Local Employment Program Ordinance (Chapter 2.56), and Living Wage Ordinance (Chapter 2.60), if applicable. Please contact the City Attorney’s office for further information regarding the above requirements.

FY 2022-23 ECIA Grant Application -1 - 2022-2023 ECIA COMMUNITY

GRANT PROGRAM APPLICATION
APPLICATION DEADLINE: Sunday, February 13, 2022, NO LATER THAN 11:59 p.m.

SECTION I – ORGANIZATION INFORMATION

Community-Based Organization Information (Applicant Information):

Fiscal Sponsor (Organization with 501(c)(3) tax status:

Name of Organization:

Click here to enter text.

Executive Director Name:

Click here to enter text.

Organization Address:

Click here to enter text.

Project Manager Name (primary contact for
the grant):

Click here to enter text.

Project Manager Title:

Click here to enter text.

Phone Number:

Click here to enter text.

Email Address:

Click here to enter text.

Program/Project Budget:

Program/Project Budget:
$ Click here to enter text.

Amount of Grant Funds requested:
$ Click here to enter text.

Organizational Budget:
$ Click here to enter text.

Fiscal-Sponsor Budget (If applicable):
$ Click here to enter text.

Program/Project:

Program/Project Title: Click here to enter text.

Program Project Summary (50-word limit): Click here to enter text.

% of Richmond Residents Served by Your Proposed Program/Project?: Click here to enter text.

Will Your Program or Project Serve Youth (through age 21)?: Click here to select “Yes” or “No”

Please select one (1) category that BEST describes the type of project or program that your organization plans to provide with the requested grant funds from the drop-down list:

CLICK HERE and Select the program category from the drop-down.

Name of Organization:

Click here to enter text.

Executive Director Name:

Click here to enter text.

Organization Address
Click here to enter text.

Project Manager Name (primary contact for
the grant):

Click here to enter text.

Project Manager Title:

Click here to enter text.

Email Address:

Click here to enter text.

Phone Number:

Click here to enter text.

FY 2022-23 ECIA Grant Application -2 - 2022-2023 ECIA COMMUNITY

GRANT PROGRAM APPLICATION

SECTION 2 – PROGRAM/PROJECT DESCRIPTION

a. Provide information about your organization (e.g. number of years in operation, description of services provided and the population served).

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b. Describe in detail the progr am or project your organization is proposing to implement with the grant funds. Clearly list the major components or aspects of your program or project.

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c. Provide a timeline for project implementation using the temp late below. Include specific tasks/activities that will be accomplished within each quarter.

Task/Activities Month

1st Term (July 1, 2022 – December 31, 2022)
Click here to list, bullet, or number entries. Click here to list corresponding dates.
2nd Term (January 1, 2023 – June 30, 2023)
Click here to list, bullet, or number entries. Click here to list corresponding dates.

d. List the staff members res ponsible for the implementation of the program or project. Briefly describe the staff’s experienc e working on the proposed program /project and/or similar projects. Include résumés or pro vide descriptions of work exper ience with each copy of the application.

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e. If you plan to collaborate with other entities (i.e. non-pro fits, governmental entities, private entities) to implement your program or project, please complete the table below.

Note: A letter of collaboration must be included as a part of your application ONLY IF your organization plans to partner with a government enti ty(ies) (e.g. city, state, county, school district, etc.).

Partner Specific Role:

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FY 2022-23 ECIA Grant Application -3 - 2022-2023 ECIA COMMUNITY

GRANT PROGRAM APPLICATION
SECTION 3 – PROJECT IMPACT AND GOALS

a. Describe the target populat ion and geographic area that your organization plans to serve with the grant funds and what im pact the proposed program or pr oject will have on the target population.

Click here to enter text.

b. List the number of individuals that will be served as a result of your program or project.

Total Number of Individuals Served by
Proposed ECIA Funded Program or
Project
Total Number of Richmond Residents
Served by Proposed ECIA Funded
Program or Project
Click here to enter text.

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c. List the major program or project goal(s) and how your organ ization will measure if you reach your desired goal. The goal should be measurable and data -driven. There should be at least one (1) expected outcome per major program or project component.

Major Program
Component(s)
Major Program
Outcome(s)
Indicator/
Measurement
Goal Evaluation
Method
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text.

Click here to
enter text.

Click
here.

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text.

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text.

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enter text.

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here.

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text.

d. How will your organization assess or gauge the success of yo ur program/project at its completion?
Click here to enter text.

e. How do you plan to sustain t he program or project after the grant funds are expended? Click here to enter text.

SECTION 4 – FINANCIAL VIABILITY

a. Attach your organizational budget to each copy of the application. The organizational budget can be submitted in any format as long as it shows reven ue and expenditures for your organization’s current operating year.

b. Complete the program budget table using the provided MS Word or MS Excel template to complete the table.

FY 2022-23 ECIA Grant Application -4 - 2022-2023 ECIA COMMUNITY

GRANT PROGRAM APPLICATION
FY 2022-23 ECIA GRANT APPLICATION SUBMISSION ACKNOWLEDGMENT

This page should be included in your application packet. It will not count toward your page limit.

By submitting this application and the supporting application materials, you agree that:

 You are an Officer on the Board of Directors of the organization submitting the grant application

 You have thoroughly read and under stand the grant program guidelines and application questions and City of Richmond requirements (business license, insurance, and grant agreement)

 All questions contained in t he application have been answered and the following required documents are included as part of our application packet:
☐Completed application (all sections completed and questions answered, including resumes)
☐Organizational budget
☐Proof of 501(c)(3) status (Non-Profit Status Determination letter from the Internal Revenue Service)
☐Financial statements – most recent (current) audited financials or Internal Revenue Service Form 990 or 990-N. Reviewed or compiled annual financial statements are allowable for faith-based organizations.
☐List of Board of Directors and their affiliations
☐Letter describing and authorizing collaboration with a governmental entity(ies), if applicable
☐Signed agreement between the organization and the fiscal sponsor, if applicable

 Your organization will obtain comprehensive background checks and/or fingerprinting of all employees and/or volunteers.
 Volunteers that work directly w ith youth or such other vulnerable populations. (For applicable organizations requesting funds to support an existing or new youth program and/or program that works with other vulnerable populations.)

 To the best of your knowledge, t he information included as part of this application is true and accurate
------------------------------------------

Click here to enter Organization Name.

Click here to enter a date from drop-down.

Click here to enter Name of Board Officer.

Click here to enter Title of Board Officer.

Signature – Officer of Board

ECIA Grant Application – Budget Table

ECIA COMMUNITY

GRANT PROGRAM APPLICATION

SECTION 4 – FINANCIAL VIABILITY

a. Total organization budget (based on prior year’s 990 or audited financials): Click here to enter Organizational Budget.

b. Include your organizational budget to each copy of the application

c. Complete the budget template below. If needed, add rows and provide as much detail as possible in the revenue and expenditure sections.
• Revenue section: List all of the revenue sources that will fund your proposed program (e.g. grants, program fees, in- kind donations) and state those sour ces are pending and/or approved. Include your organization’s ECIA request. • Expenditures: List, with as much detail as possible, the expenditure categories (e.g. salaries, benefits, program supplies)
• The revenue total and the expenditure total in the “ECIA Request” column should match. The same is true for the “Project Budget” column.

For example, if your organization is requesting a total of $10,000 from the ECIA grant program, that amount should be listed in the “Revenue” section of the budget table. You would then need to complete the “Expenditure” section of the budget table, making sure that the total amount of the expenditures is also equal to $10,000 (the total amount of the revenue requested).
• Use the “Budget Narrative” section to justify and explain the expenditures outlined in your program budget table.

Program Budget Table

REVENUE

Category
(List Funding Sources)
ECIA Request Project Budget Revenue Status
(Approved/Pending)

Revenue Total $ $

EXPENDITURES

Category ECIA Request Project Budget Budget Narrative
(if applicable)

Expenditure Total $ $

1 GRANT SERVICES AGREEMENT

CITY OF RICHMOND

ENVIRONMENTAL & COMMUNITY INVESTMENT AGREEMENT

COMMUNITY GRANT PROGRAM

Department: City Manager’s Office,
Internal Services
Project Manager:

LaShonda Wilson
Project Manager’s E-mail:
[email protected]
Project Manager’s Phone Number:
(510) 620-6512
Grantee: Contact Name:

Email:

Phone:

Vendor No: ____________

Contract No: ____________
Term: 7/1/21 - 6/30/22 Payment Limit: $____________.

Program/Project Title:

Program/Project Summary:

THIS AGREEMENT is entered on _____________ ___, 2021 (Effective Date) by and between the City of Richmond, a municipal corporation and charter city (City) and ___________________, a California nonprofit corporation (Grantee).

RECITALS

A. On July 29, 2014, the Richmond City Council approved the Chevron Environmental and Community Investment Agreement (ECIA) between Chevron Products Company and City. The ECIA provides for the investment of Ninety Million Dollars ($90,000,000) to the Richmond community over ten (10) years. The ECIA includes investments in community programs, a scholarship program, competitive community grants, community-based greenhouse gas reduction programs, and a photovoltaic solar farm.

B. The ECIA in part allocates Six Million Dollars ($6,000,000) over ten years to a competitive grant program (Grant). The amount available for the FY 2021-2022 (July 1, 2021 – June 30, 2022) Grant cycle is Three Hundred Thousand Dollars ($300,000) (Grant Budget), of which a maximum of $100,000 of the Grant Budget is available to organizations with annual budgets over $750,000.

C. On February 5, 2021, Grantee submitted a Grant application that was evaluated and recommended for funding by the ECIA Grant Review Panel and approved by the City Council on ______________, 2021. Grantee and City now wish to enter into this Agreement for the provision of Grantee’s Program (as defined below) as approved by the City Council.

NOW, THEREFORE, it is agreed between the parties hereto that:

Exhibit B

INCLUDED FOR

REFERENCE ONLY

2 ARTILCE I

PROVISIONS

Section 1.1 Scope of Services.

A. Program Delivery. Grantee shall, to the satisfaction of City, perform and provide the program and/or services outlined in the Service Plan attached hereto and made a part hereof as Exhibit A (Program).

B. General Administration . Grantee shall provide program management and general administrative services to support the Program. Administrative support includes, but is not limited to the following: data collection and analysis, preparation and submission of a mid-year and a final (close-out) report, budget preparation and submission of demands for reimbursement, and any other function that will ensure compliance with this Agreement.

C. Staffing. For each employee funded by the Grant, Grantee shall provide the name of such employee(s), title, description of job responsibilities, hourly base pay rate or billable rate, and an estimate of time to be spent on the Program by employee per pay period. Such staff information shall be submitted within thirty (30) days of the Effective Date. Grantee shall inform City in writing, within ten (10) working days, of any changes of such staff that occur during the Term.

D. Performance Monitoring. City shall have the right to monitor Grantee’s compliance with the goals and performance standards established in this Agreement. Substandard performance as determined by City shall constitute noncompliance with t his Agreement. If action to correct such substandard performance is not taken by Grantee within thirty (30) days after being notified by City, this Agreement may be suspended or terminated. Substandard performance may be shared with future ECIA Grant Review Panel members, City Council and/or City staff and may impact Grantee’s ability to apply for and/or receive future City funds, including Grant funds.

E. Site Visits and Meetings. City may coordinate at least one (1) site visit of every Grant-funded Program during the Term . City may also convene at least one (1) mandatory meeting and/or training session. City will provide Grantee timely notice for each such meeting or training session.

Section 1.2 Term.

This Agreement shall commence effective July 1, 2021, and shall terminate on June 30, 2022, and thereafter the Agreement shall be null and void and of no further force or effect, except as to those provisions which expressly survive the termination of the Agreement . The Term may be extended to June 30, 2023, contingent on the availability of Grant funds and Grantee’s satisfactory performance of the Program, at City’s sole and absolute discretion.

Section 1.3 Funding.

This Agreement shall be deemed executory to the extent that the monies are appropri ated in the current Grant Budget for the purposes of this Agreement and no liability shall be incurred by City, or any

3 other department of City, beyond the monies budgeted and available for this purpose. The Agreement is not a general obligation of City. Neither the full faith and credit, nor the taxing power of City is pledged to the payment of any amount due or to become due under this Agreement. It is understood that neither this Agreement nor any representation by any City employee or officer creates any obligation to appropriate or make monies available for the purpose of the Agreement beyond those monies appropriated in the current Grant Budget for the purposes of this Agreement.

ARTICLE II

DISBURSEMENT LIMIT

Section 2.1 Amount.

It is expressly agreed and understood that the total amount to be disbursed by the City under this Agreement shall not exceed $ _______ (Disbursement Limit). To the extent practicable, the use of Grant funds shall be used on a pro rata basis with other funds provided to the Program.

Section 2.2 Demands.

The Project Manager will award a fifty percent (50%) advance payment of the Disbursement Limit to Grantee (Advance Payment). Grantees receiving an Advance Payment, may be eligible for an additional advance of thirty-five percent (35%), contingent upon the submission of complete and adequate reporting and invoicing documentation, as set forth in Section 4.1(C) of this Agreement. Unless the Project Manager approved Advance Payment, Grant funds will be disbursed on a reimbursement basis. The remaining fifteen percent (15%) will be reserved until the completion of the grant program and final submittal of all required documentation.

It is Grantees responsibility to ensure that Grant funds are used only for the eligibl e costs and amounts specified in the Program Budget, attached hereto and made a part hereof as Exhibit B. Should Grantee fail to use Grant funds in accordance with the Program Budget, the payment of Grant funds may be suspended or terminated.

Section 2.3 Non-Liability.

City shall not be liable for any cost that (a) has been paid, reimbursed or is subject to payment or reimbursement, from any other source; (b) was incurred prior to the beginning date of this Agreement; (c) is not in accordance with the terms of this Agreement including all attachments; or (d) has not been billed to City within thirty (30) calendar days after the date this Agreement terminates.

ARTICLE III

LIMITATION ON CITY OBLIGATIONS

Section 3.1 Limitations.

A. Nothing in this Agreement shall make Grantee or Grantee’s employees (a) subject to any of the memoranda of understanding that apply to employees of City, (b) subject to the Personnel Rules that apply to employees of City, (c) subject to any of the benefits received by employees of City, including but

4 not limited to, Medical, Dental, Vision, Retirement, Vacation Sick Leave, and Administrative Leave, (d) covered by City’s Workers’ Compensation Insurance, (e) employees of City for purposes of the Tort Claims Act (Govt. Code Sections 825 et seq).

B. Grantee and Grantee’s employees shall not be protected by the same immunities and right to indemnification and defense extended by the Tort Claims Act (Govt. Code Sections 825 et seq) to public employees.

Section 3.2 Termination for Convenience.

This Agreement may be terminated by the City, at its sole and absolute discretion, upon thirty (30) days advance written notice thereof to Grantee, or cancelled immediately by written mutual consent.

ARTICLE IV

ADMINISTRATIVE REQUIREMENTS

Section 4.1 Financial Management.

A. Accounting Standards. Grantee shall adhere to Generally Accepted Accounting Principles, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

B. Documentation and Record-Keeping.

(1) Records to be Maintained. Grantee shall maintain all records required that are pertinent to the activities to be funded under this Agreement, in a manner satisfactory to the City.

(2) Retention. Grantee shall retain all records related to the Program for a period of five (5) years after the termination of all activities funded under this Agreement

(3) Client Data. Grantee shall maintain client data demonstrating client eligibility for the Program, including client name, address, basis for determining eligibility, and description of service provided. Such information shall be made available to City monitors or their designees for review upon request.

(4) Close-Outs. Grantee’s obligation to City shall not end until all close-out requirements are completed, including preparation of a close-out report (Close-Out Report) at the end of the Term. Activities during the C lose-Out period shall include, but are not limited to:
submission of the Close-Out Report, making final payments, submission of the Final Invoice (as defined below), and the return of unspent cash advances.

(5) Audits and Inspections. All Grantee records with respect to any matters covered by this Agreement shall be made available to City at any time during normal business hours, as often as City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Grantee within thirty (30) days after receipt of such report by Grantee. Failure by Grantee to comply with any

5 audit requirements shall constitute a breach o f this Agreement and may result in the withholding of future payments.

C. Reporting and Payment Procedures.

(1) Budgets. The Program Budget (Exhibit B) shall include a list of expenditures to be met with Grant funds. City and Grantee may agree to revise the Program Budget from time to time in accordance with existing City policies.

(2) Payment Procedures. Subject to the Disbursement Limit, City will pay Grant funds available under this Agreement based upon information submitted by Grantee and consistent with the Program Budget and City policies concerning such payments. Payments will be made for eligible expenses actually incurred by Grantee up to the Disbursement Limit. Any funds remaining shall revert back to City. Payments will be adjusted by City in accordance with any advance payments to Grantee.

(3) Progress Reports. Grantee shall submit a mid-year grant report (Progress Report) to the City in the form and content as set forth in Exhibit C (Grant Report Template). The Progress Report is due no later than January 31, 2022, unless an extension is authorized at the City’s sole and absolute discretion:

Period to be covered Due Date
July 1 through December 31 January 31

(4) Close-Out Report. The Close-Out Report, covering the entire grant period, is due by no later than thirty (30) days after the end of the Term, unless an extension is authorized at the City’s sole and absolute discretion.

Period to be covered Due Date
July 1 through June 30 July 31

(5) Invoices. Invoices shall contain, but not be limited to, the following information in sufficient detail and be submitted in a form which adequately de monstrates consistency with the Service Plan and Program Budget:

a. Number of hours Grantee staff performed work per task; b. Number of hours per staff member being billed for which stipends have been paid; c. Hourly or flat rate provided; and
d. Itemization of any other direct costs (e.g. supplies, travel, operating expenses, etc.) incurred for which reimbursement is being requested within that invoice period.

Note: Itemization of indirect cost (e.g. rent, utilities, etc.), although not required, may be requested and shall be made available to the City.

6 (6) Required Supporting Documentation. The following Required Supporting Documentation must be submitted with each Invoice, as applicable:

a. Every Invoice must be accompanied by a Progress Report, with the exception of the final invoice which must be accompanied by a Close-Out Report. Each Invoice must contain all of the information specified in the Grant Report Template, attached hereto and made a part hereof as Exhibit C.
b. If stipends are included in the Invoice, the Invoice must be accompanied by copies of participant’s daily logs or timesheets covering all stipend hours for which reimbursement is being requested.
c. If the Invoice is requesting reimbursement of any other direct costs (any costs other than staff time or stipends such as supplies, travel, operating expenses, etc. ), the Invoice must be accompanied by copies of actual itemized invoices or receipts for all applicable direct costs.
d. If staff time is included in the I nvoice, City may request that the I nvoice be accompanied by copies of timesheets or payroll records covering all staff hours for which reimbursement is being requested.

ARTICLE V

GENERAL PROVISIONS

Section 5.1 Relationship of Parties.

Nothing contained in this Agreement shall be interpreted or understood by any of the parties, or by any third persons, as creating the relationship of employer and employee, principal and agent, limited or general partnership, or joint venture by and between City and Grantee or their agents, employees, including Grantee’s employees, or subcontra ctors, and Grantee shall at all times be deemed an independent contractor and shall be wholly responsible for the manner in which it or its employees, agents, or both, perform the services required of it by the terms of this Agreement. Grantee has and retains the right to exercise full control of employment, direction, compensation, and discharge of all persons assisting in the performance of the Program under this Agreement.

Section 5.2 Compliance with Laws.

A. Grantee shall comply with all federal, sta te and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Agreement, including without limitation environmental laws, disability laws, including the Americans with Disability Act, employment discrimination laws, living wage and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Municipal Code of the City of Richmond (Municipal Code), including Chapter 2.28 and Chapters 2.50, 2.52, 2.56, 2.60, and 2.65 if applicable, which are herein incorporated by reference.

B. Grantee acknowledges that under Section 2.60.070 of the Municipal Code (Living Wage Ordinance), Grantee shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in Section 2.60.070 of the Municipal Code, Grantee

7 shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.

C. Grantee shall comply with Section 2.28.030 of the Municipal Code obli gating every contractor or subcontractor under a contract or subcontract with City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.

Section 5.3 Publicity and Acknowledgement of Support.

Grantee shall give appropriate credit to City and the ECIA program for its financial support in any and all press releases, publications, annual reports, video credits, dedications and other public communications regarding the Program and services performed pursuant to this Agreement, including but not limited to any tangible final products produced pursuant to this Agreement. Copies of such materials shall be provided to City for review. Grantee hereby grants to City the right and authority to publicize City and ECIA program support for the Program in press releases, publications, and other public communications of any type including, without limitation, digital and web publications, and to use Grantee’s name, likeness, logo or other official representation of Grantee in such communications.

Web Site Links: Grantee grants revocable permission to City to place links to Grantee’s web site on City’s ECIA web site. City grants revocable permission to Grantee to place links to City’s ECIA web site on Grantee’s web site.

Section 5.4 Background Checks.

If Grantee provides services to youth or other vulnerable populations (elderly, differently-abled, etc.), Grantee shall require comprehensive background checks and finger printing of all employ ees and/or volunteers that work directly with youth or such other vulnerable populations.

Section 5.5 Default.

In the event Grantee fails to perform properly any of its obligations hereunder and such failure of performance is not cured by Grantee within thirty (30) days after receipt of written notice from City or if the cure takes longer than thirty (30) days, if Grantee fails to commence to cure or within a reasonable time thereafter fails to complete the cure, City may in addition to any other remedies, suspend or terminate this Agreement, complete Grantee’s obligations in any reasonable manner it chooses, or operate or maintain the Program as the City may deem necessary to fulfill requirements of the Grant. Grantee shall reimburse City for any costs or expenses incurred by City because of such failure to perform. If Grantee fails to comply with any of rules, regulations, ordinances, requirements or provisions of City, in addition to other remedies as provided by law, this Agreement may be suspended or terminated.

Section 5.6 Copyright.

8 If this Agreement results in any copyrightable material, City reserves the right to royalty-free, non- exclusive and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use, the work for government purposes.

Section 5.7 No Claims.

Nothing contained in this Agreement shall create or justify any claim against City by any person that Grantee may have employed or with whom Grantee may have contracted relative to the purchase of materials, supplies or equipment, or the furnishing or the performance of any work or services for the Program or otherwise.

Section 5.8 Indemnification.

A. To the fullest extent permissible by law, Grantee shall indemnify, defend and hold harmless, and require its contractors and subcontractors to defend, indemnify and hold harmless, City, and its elected and appointed officials, and all of t heir employees and agents ( Indemnified Parties), from all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments, including attorney's fees and other defense costs (collectively, Claims), resulting from injury to or death sustained by any person (including Grantee’s or any contractors’ or subcontractors' employees), or damage to property of any kind, or any other injury or damage whatsoever, which Claims arise out of or are in any way connected with the provision of Program services hereunder or this Agreement, regardless of Grantee’s fault or negligence; provided, however, that Grantee’s indemnity obligations hereunder shall not apply to the extent any Claims are caused by the sole and active negligence or willful act or omission of an Indemnified Party. The indemnification obligations of Grantee and its contractors and subcontra ctors shall extend to Claims asserted after termination of this Agreement for whatever reason.

B. In Claims against any person or entity indemnified under Section 5.8A above by an employee of Grantee, or its contractors and subcontractors, anyone directly or indirectly employed by any one of them or anyone for whose acts one of them may be liable, the indemnification obligation under Section

5.8A above shall not be limited by a limitation on amount or type of damages, compensation of benefits payable under workers' compensation acts, disability benefit acts or other employee benefit acts.

Section 5.9 Non-Liability of City Officials, Employees and Agents.

No member, official, employee or agent of City shall be personally liable to Grantee in the event of any default or breach by City or for any amount which may become due to Grantee or its successor or on any obligation under the terms of this Agreement.

Section 5.10 Insurance.

Grantee shall submit to City evidence of and keep current the insurance coverage meeting the general requirements set forth in Exhibit D “Insurance Requirements.”

Section 5.11 No Third Party Beneficiaries.

9 There shall be no third party beneficiaries to this Agreement.

Section 5.12 Conflict of Interest.

A. Except for approved eligible administrative or personnel costs, no person described in Section

5.12B below who exercises or has exercised any functions or responsibilities with respect to the activities funded pursuant to this Agreement or who is in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during, or at any time after, such person's tenure. Grantee shall exercise due diligence to ensure that the prohibition in this Section 5.12A is followed.

B. The conflict of interest provisions of Section 5.12A apply to any person who is an employee, agent, consultant, officer, or any immediate family member of such person, or any elected or appointed official of City, or any person related within the third (3rd) degree of such person.

Section 5.13 Notices, Demands and Communications.

If at any time after the execution of this Agreement it shall become necessary or convenient for one of the parties hereto to serve any notice, demand or communication upon the other part y, such notice, demand or communication shall be in writing and shall be served personally or by depositing the same in the registered United States mail, return receipt requested, postage prepaid or delivered by express delivery service, return receipt requested and:

If intended for City shall be addressed to:

City of Richmond
450 Civic Center Plaza, Suite 300
Richmond, California 94804
Attention: City Manager

With copy to:

City of Richmond
450 Civic Center Plaza, Suite 340
Richmond, CA 94804
Attention: City Attorney

If intended for Grantee shall be addressed to:
___________________________
____________________________
____________________________
Any notice, demand or communication shall be deemed given, received, made or communicated on the date personal delivery is affected or, if mailed in the manner herein specified, on the delivery date or date

10 delivery is refused by the addressee, as shown on the return receipt. Any party may change its address at any time by giving written notice of such change at least ten (10) days prior to the date such change is desired to be effective.

Section 5.14 Applicable Law.

This Agreement shall be governed by California law. This Agreement is made in Contra Costa County, California, and any action relating to this Agreement shall be instituted and prosecuted in the courts of Contra Costa County, California.

Section 5.15 Parties Bound.

Except as otherwise limited herein, the provisions of this Agreement shall be binding upon and inure to the benefit of the parties and their heirs, executors, administrators, legal representatives, successors, and assigns. Any reference in this Agreement to a specifically named party shall be deemed to apply to any successor, heir, administrator, executor, successor, or assign of such party who has acquired an interest in compliance with the terms of this Agreement or under law. This Agreement shall be binding upon and inure to the benefit of the heirs, administrators, executors, successors in interest, and assigns of each of the parties.

Section 5.16 Attorneys' Fees.

If any lawsuit is commenced to enforce any of the terms of this Agreement, the prevailing party will have the right to recover its reasonable attorneys’ fees and costs of suit from the other party.

Section 5.17 Severability.

If any term of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions shall continue in full force and effect unless the rights and obligations of the parties h ave been materially altered or abridged by such invalidation, voiding or unenforceability.

Section 5.18 Waivers.

Any waiver by City of any obligation or condition in this Agreement must be in writing. No waiver will be implied from any delay or failure by City to take action on any breach or default of Grantee or to pursue any remedy allowed under this Agreement or applicable law. Any extension of time granted to Grantee to perform any obligation under this Agreement shall not operate as a waiver or release from any of its obligations under this Agreement. Consent by City to any act or omission by Grantee shall not be construed to be consent to any other or subsequent act or omission or to waive the requirement for Grantee’s written consent to future waivers.

Section 5.19 Title of Parts and Sections.

11 Any titles of the sections or subsections of this Agreement are inserted for convenience of reference only and shall be disregarded in interpreting any part of the Agreement’s provisions.

Section 5.20 Entire Understanding of the Parties.

This Agreement constitutes the entire understanding and agreement of the parties with respect to its subject matter. All modifications, amendments, or waivers of any terms of this Agreement shall be in writing and signed by the duly authorized representatives of the parties.

Section 5.21 Multiple Originals; Counterpart.

This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above.

CITY OF RICHMOND:

Laura Snideman Date
City Manager

Approved as to form: Attest:

____________________________ ____________________________

Teresa Stricker Pamela Christian
City Attorney City Clerk

GRANTEE:

Name Date

_________________________________ ____________________________________ Title Signature

EXHIBIT C

GRANT REPORT TEMPLATE
(The Grant Report Template may be updated by the City of Richmond at any time)

Project Expenses to Date: Attach a completed Invoice for any reimbursable costs incurred during this reporting period.

Fiscal Year 2021-22
Progress Report (July 1, 2021 – December 31, 2021)
Richmond - ECIA Community Grant Program

Organization Name:

Project Name:

Contact Person:

Grant Award Amount: $ Project Duration: (in months)

Total number of clients served:

Total number of clients served from Richmond:

Indicate the area or neighborhood(s) where services were provided:

Program Project Description: (Provide a brief description of the project/programs your organization is providing with ECIA Grant funds. Activities must be consistent with the Service Plan attached as Exhibit A to the Grant Services Agreement)

Task Accomplished and Success to Date:

1. What task has your organization completed in whole or in part during this period?(Task should be consistent with those identified in the Service Plan for the reporting period)

2. Identify and discuss any challenges, issues or problems your organization faced during this period which might impact the program/project’s ability to meet the intended outcomes identified in the Service Plan.

3. What lessons have you learned from participants, staff and/or the community during the course of the project?

4. What feedback have participants and/or members of the community provided regarding the program/project? (e.g. quotes, e-mails/letters, summarized findings from surveys)

5. Did your staff participate in any capacity-building opportunities during the reporting period? If so, please identify.

INCLUDED FOR

REFERENCE ONLY

EXHIBIT C

GRANT REPORT TEMPLATE
(The Grant Report Template may be updated by the City of Richmond at any time)

Project Expenses to Date: Attach a completed Invoice for any reimbursable costs incurred during this reporting period.

Complete the chart below. The chart should be completed using information from the Grant Service Agreement Exhibit A – 3 Outcomes Table. Add Lines if needed

Program Component Program Outcome Indicator/
Measurement Goal
1st Term 2nd Term Grant End
July 1st December
31st
January
1st June 30th July 1st – June 30th
Actuals at period
end
Actuals at
period end
Cumulative
Actuals at
grant end
School Preparedness Students return to class with
adequate supplies
# of backpacks
distributed 100 60 60 120
# of volunteers 20 5 3 8

14 EXHIBIT D

INSURANCE REQUIREMENTS

During the entire term of this Contract and any extension or modification thereof, the Grantee shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.

___ Exhibit F
___ Section 8
City of Richmond Insurance Requirements – Type 5:

Vendors, Suppliers, Small Grant Recipients & Nonprofit
Organizations

Type 5 - Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will be conducting business and/or providing services to the City of Richmond (City), or will be awarded City of Richmond (City) funds to provide programs or services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001)

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation insurance as required by the State of California including Employer’s Liability (for CONTRACTOR’s with employees);

5. Original and Separate Waiver of Subrogation for Workers’ Compensation Insurance.

6. Fidelity Bond/Crime Coverage – in an amount stipulated by City depending upon scope of contract.

Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” located at:
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

General Liability
(primary and excess limits
combined)
$1,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate).

Policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by the CONTRACTOR, its personnel, agents or subcontractors.

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Exhibit C

INCLUDED FOR

REFERENCE ONLY

___ Exhibit F
___ Section 8
City of Richmond Insurance Requirements – Type 5:

Vendors, Suppliers, Small Grant Recipients & Nonprofit
Organizations

Type 5 - Page 2 of 3
Revised: September 2011
Automobile Liability (If auto is used.) $1,000,000 per occurrence for bodily injury and property damage.

Fidelity Bond/Crime Coverage
(Applies if receiving City
funds.)
In an amount stipulated by City depending upon the scope of Contract. (Usually based upon the amount of money the Contractor is handling that could be embezzled over a period of time.)

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE ENDORSEMENT can be found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance providing coverage during the life of this contract.

SAMPLE ENDORSEMENT can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the contractor shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

___ Exhibit F
___ Section 8
City of Richmond Insurance Requirements – Type 5:

Vendors, Suppliers, Small Grant Recipients & Nonprofit
Organizations

Type 5 - Page 3 of 3
Revised: September 2011
Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.

The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR
must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

Part I
OMB No. 1545-0047
Return of Organization Exempt From Income Tax990Form
Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except black lung benefit trust or private foundation)
Department of the Treasury
Internal Revenue Service /H17075The organization may have to use a copy of this return to satisfy state reporting requirements.

For the 2006 calendar year, or tax year beginning , 2006, and ending , 20 D Employer identification numberName of organizationPlease use IRS
label or
print or
type.

See
Specific
Instruc-
tions.

E Telephone numberNumber and street (or P.O. box if mail is not delivered to street address) City or town, state or country, and ZIP + 4
Check here /H17075if the organization is not a 509(a)(3) supporting organization and its gross receipts are normally not more than $25,000. A return is not required, but if the organization chooses to file a return, be sure to file a complete return.

Revenue, Expenses, and Changes in Net Assets or Fund Balances (See the instructions.) Contributions, gifts, grants, and similar amounts received:1 1a
Direct public support (not included on line 1a) b 1b
Indirect public support (not included on line 1a) c 1c
Government contributions (grants) (not included on line 1a)d 1eTotal (add lines 1a through 1d) (cash $ noncash $ )e
2Program service revenue including government fees and contracts (from Part VII, line 93)2 3Membership dues and assessments3
4Interest on savings and temporary cash investments 4
5Dividends and interest from securities 5
6aGross rents 6a
6bLess: rental expenses b
6cNet rental income or (loss). Subtract line 6b from line 6ac 7Other investment income (describe /H17075 )7
(B) Other(A) SecuritiesGross amount from sales of assets other than inventory
8a
8a
Revenue
8bLess: cost or other basis and sales expensesb
8cGain or (loss) (attach schedule) c
8dNet gain or (loss). Combine line 8c, columns (A) and (B)d 9 Gross revenue (not including $ of
contributions reported on line 1b)
a
9a
9bLess: direct expenses other than fundraising expensesb 9cNet income or (loss) from special events. Subtract line 9b from line 9ac 10aGross sales of inventory, less returns and allowances 10a 10bLess: cost of goods sold b
10cGross profit or (loss) from sales of inventory (attach schedule). Subtract line 10b from line 10ac 11Other revenue (from Part VII, line 103) 11
12 Total revenue. Add lines 1e, 2, 3, 4, 5, 6c, 7, 8d, 9c, 10c, and 11 12 1313 Program services (from line 44, column (B))
14Management and general (from line 44, column (C)) 14
15Fundraising (from line 44, column (D)) 15
16Payments to affiliates (attach schedule) 16
Expenses
17 Total expenses. Add lines 16 and 44, column (A) 17
18Excess or (deficit) for the year. Subtract line 17 from line 12 18 19Net assets or fund balances at beginning of year (from line 73, column (A)) 19 Net Assets
2020 Other changes in net assets or fund balances (attach explanation) 21 21Net assets or fund balances at end of year. Combine lines 18, 19, and 20 Form 990 (2006)For Privacy Act and Paperwork Reduction Act Notice, see the separate instructions. Cat. No. 11282Y A
C
Room/suite
Accounting method:F
K
B Check if applicable:

Final return
Amended return
Address change
Organization type (check only one) /H17075
G
Group Exemption Number /H17075I
501(c) ( ) /H17076 5274947(a)(1) or
H(a) Yes NoIs this a group return for affiliates?
If “Yes,” enter number of affiliates /H17075
Is this a separate return filed by an
organization covered by a group ruling?
H(b)
H(d)
(insert no.)
Yes No
Initial return
Name change
Are all affiliates included?
(If “No,” attach a list. See instructions.)
H(c) Yes No
H and I are not applicable to section 527 organizations.● Section 501(c)(3) organizations and 4947(a)(1) nonexempt charitable trusts must attach a completed Schedule A (Form 990 or 990-EZ).

Open to Public
Inspection
Check /H17075if the organization is not required
to attach Sch. B (Form 990, 990-EZ, or 990-PF).

M
()
Application pending
Cash Accrual
Other (specify) /H17075
Website: /H17075
L Gross receipts: Add lines 6b, 8b, 9b, and 10b to line 12 /H17075 J
Special events and activities (attach schedule). If any amount is from gaming, check here /H17075 Contributions to donor advised funds a
1d

Statement of
Functional Expenses
All organizations must complete column (A). Columns (B), (C), and (D) are required for section 501(c)(3) and (4) organizations and section 4947(a)(1) nonexempt charitable trusts but optional for others. (See the instructions.) Do not include amounts reported on line
6b, 8b, 9b, 10b, or 16 of Part I.
(C) Management
and general
(B) Program
services (D) Fundraising(A) Total
Other grants and allocations (attach schedule)22b
23 Specific assistance to individuals (attach
schedule)
Benefits paid to or for members (attach
schedule)
24 Compensation of current officers, directors,
key employees, etc. listed in Part V-A (attach
schedule)
25a
Salaries and wages of employees not included
on lines 25a, b, and c
26 Pension plan contributions not included on
lines 25a, b, and c
27 Employee benefits not included on lines
25a – 27
28 Payroll taxes 29
Professional fundraising fees30
Accounting fees 31
Legal fees 32
Supplies33
Telephone34
Postage and shipping 35
Occupancy36
Equipment rental and maintenance 37
Printing and publications 38
Travel39
Conferences, conventions, and meetings 40
Interest41
Depreciation, depletion, etc. (attach schedule)42
Other expenses not covered above (itemize):43
b
c
d
Total functional expenses. Add lines 22a
through 43g. (Organizations completing
columns (B)–(D), carry these totals to lines
13–15)
44 Part II
If “Yes,” enter (i) the aggregate amount of these joint costs $ ; (ii) the amount allocated to Program services $ ; Yes No
22b
23 24
25a
26 27
28 29
30 31
32 33
34 35
36 37
38 39
40 41
42 43a
44 43b
43c
43d
Joint Costs. Check
/H17075 if you are following SOP 98-2.
(cash $ noncash $ )
(iii) the amount allocated to Management and general $ ; and (iv) the amount allocated to Fundraising $ Form 990 (2006)
Are any joint costs from a combined educational campaign and fundraising solicitation reported in (B) Program services? /H17075 a
e
f
g
43e
43f
43g
If this amount includes foreign grants, check here /H17075 Grants paid from donor advised funds (attach schedule)22a (cash $ noncash $ )
If this amount includes foreign grants, check here /H17075 Compensation of former officers, directors,
key employees, etc. listed in Part V-B (attach
schedule)
Compensation and other distributions, not included above, to disqualified persons (as defined under section 4958(f)(1)) and persons described in section 4958(c)(3)(B) (attach schedule) b
c
25b
25c
22aNAME

ADDRESS
ASSETS

EXPENSES

GIFTS RECEIVED

REVENUE

GRANTS PAID

PROGRAM SERVICES
IRS Form 990
Exhibit '

INCLUDED FOR

REFERENCE ONLY

Statement of Program Service Accomplishments (See the instructions.) Program Service
ExpensesWhat is the organization’s primary exempt purpose? /H17075 (Grants and allocations $ )
Other program services (attach schedule)
Total of Program Service Expenses (should equal line 44, column (B), Program services) /H17075 (Required for 501(c)(3) and
(4) orgs., and 4947(a)(1)
trusts; but optional for
others.)
Part III
All organizations must describe their exempt purpose achievements in a clear and concise manner. State the number of clients served, publications issued, etc. Discuss achievements that are not measurable. (Section 501(c)(3) and (4) organizations and 4947(a)(1) nonexempt charitable trusts must also enter the amount of grants and allocations to others.) a
b
c
d
e
f
(Grants and allocations $ )
(Grants and allocations $ )
(Grants and allocations $ )
Form 990 (2006)
If this amount includes foreign grants, check here /H17075 If this amount includes foreign grants, check here /H17075 If this amount includes foreign grants, check here /H17075 If this amount includes foreign grants, check here /H17075 (Grants and allocations $ ) If this amount includes foreign grants, check here /H17075 Form 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the return is complete and accurate and fully describes, in Part III, the organizati on’s programs and accomplishments.

Form 990 (2006) Page 4
Balance Sheets (See the instructions.)
(B)
End of year
(A)
Beginning of year
Note: Where required, attached schedules and amounts within the description column should be for end-of-year amounts only.

Assets
45Cash—non-interest-bearing45
4646 Savings and temporary cash investments
47aAccounts receivable 47a
47c47bLess: allowance for doubtful accounts b
48aPledges receivable 48a
48b 48cLess: allowance for doubtful accounts b
49Grants receivable 49
50a Receivables from current and former officers, directors, trustees, and key employees (attach schedule) 50a
51a
51a Other notes and loans receivable (attach
schedule)
51b 51cb Less: allowance for doubtful accounts
5252 Inventories for sale or use
5353 Prepaid expenses and deferred charges
54a54a Investments—publicly-traded securities /H17075
Investments—land, buildings, and
equipment: basis
55a
55a
Less: accumulated depreciation (attach
schedule)
b
55b 55c
56Investments—other (attach schedule) 56
57aLand, buildings, and equipment: basis 57a
57c57b
Less: accumulated depreciation (attach
schedule)
b
58 Other assets, including program-related investments
(describe /H17075 )
58 Total assets (must equal line 74). Add lines 45 through 58 59 59 Liabilities
60Accounts payable and accrued expenses 60
61Grants payable 61
62Deferred revenue62
63 Loans from officers, directors, trustees, and key employees (attach schedule)
63 64aTax-exempt bond liabilities (attach schedule) 64a 65Other liabilities (describe /H17075 )65
Total liabilities. Add lines 60 through 65 66 66
Part IV
64bMortgages and other notes payable (attach schedule) b Net Assets or Fund Balances
Organizations that do not follow SFAS 117, check here /H17075 6767 Unrestricted
6868 Temporarily restricted
6969 Permanently restricted
7070 Capital stock, trust principal, or current funds
7171 Paid-in or capital surplus, or land, building, and equipment fund 7272 Retained earnings, endowment, accumulated income, or other funds 73 73 Total net assets or fund balances. Add lines 67 through 69 or lines 70 through 72. (Column (A) must equal line 19 and column (B) must equal line 21)
7474 Total liabilities and net assets/fund balances. Add lines 66 and 73 and
Organizations that follow SFAS 117, check here /H17075and complete lines 67 through 69 and lines 73 and 74.
complete lines 70 through 74.

Cost FMV
Form 990 (2006)
Receivables from other disqualified persons (as defined under section 4958(f)(1)) and persons described in section 4958(c)(3)(B) (attach schedule) b
Investments—other securities (attach schedule) /H17075 Cost FMV 54bb 50b
ASSETS

GRANTS PAID

Form 990 (2006) Page 5
Reconciliation of Revenue per Audited Financial Statements With Revenue per Return (See the instructions.)
a
b
c
d
e
1 2
3 Reconciliation of Expenses per Audited Financial Statements With Expenses per Return 4 1
2 a
b
c
d
e
1 2
3 4
1 2
Part IV-B
Part IV-A
Total revenue, gains, and other support per audited financial statements Amounts included on line a but not on Part I, line 12:

Net unrealized gains on investments
Donated services and use of facilities
Recoveries of prior year grants
Other (specify):

Add lines b1 through b4
Subtract line b from line a
Amounts included on Part I, line 12, but not on line a:

Investment expenses not included on Part I, line 6b
Other (specify):

Add lines d1 and d2
Total revenue (Part I, line 12). Add lines c and d /H17075 a
b
c
d
e
b1
b2
b3
b4
d1
d2
Total expenses and losses per audited financial statements Amounts included on line a but not on Part I, line 17:

Donated services and use of facilities
Prior year adjustments reported on Part I, line 20
Losses reported on Part I, line 20
Other (specify):

Add lines b1 through b4
Subtract line b from line a
Amounts included on Part I, line 17, but not on line a:

Investment expenses not included on Part I, line 6b
Other (specify):

Add lines d1 and d2
Total expenses (Part I, line 17). Add lines c and d /H17075 Form 990 (2006)
a
b
c
d
e
b1
b2
b3
b4
d1
d2
Current Officers, Directors, Trustees, and Key Employees (List each person who was an officer, director, trustee, or key employee at any time during the year even if they were not compensated.) (See the instructions.) (B)
Title and average hours per
week devoted to position
(C) Compensation
(If not paid, enter
-0-.)
(D) Contributions to employee
benefit plans & deferred
compensation plans
(E) Expense account
and other allowances(A) Name and address
Part V-A
Form 990 (2006) Page 6
Current Officers, Directors, Trustees, and Key Employees (continued) NoYesPart V-A Enter the total number of officers, directors, and trustees permitted to vote on organization business at board meetings
Are any officers, directors, trustees, or key employees listed in Form 990, Part V-A, or highest compensated employees listed in Schedule A, Part I, or highest compensated professional and other independent contractors listed in Schedule A, Part II-A or II-B, related to each other through family or business relationships? If “Yes,” attach a statement that identifies the individuals and explains the relationship(s) 75a
Former Officers, Directors, Trustees, and Key Employees That Received Compensation or Other Benefits (If any former officer, director, trustee, or key employee received compensation or other benefits (described below) during the year, list tha t person below and enter the amount of compensation or other benefits in the appropriate column. See the instructions.) (B) Loans and Advances
(E) Expense
account and other
allowances
(A) Name and address
Part V-B
Form 990 (2006)
Do any officers, directors, trustees, or key employees listed in Form 990, Part V-A, or highest compensated employees listed in Schedule A, Part I, or highest compensated professional and other independent contractors listed in Schedule A, Part II-A or II-B, receive compensation from any other organizations, whether tax exempt or taxable, that are related to the organization? See the instructions for the definition of “related organization.”
/H17075
Does the organization have a written conflict of interest policy? b
c
d
75b
75c
75d
Other Information (See the instructions.)
76 Did the organization make a change in its activities or methods of conducting activities? If “Yes,” attach a detailed statement of each change
76 7777 Were any changes made in the organizing or governing documents but not reported to the IRS? If “Yes,” attach a conformed copy of the changes.
78a
78a Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return?
78bIf “Yes,” has it filed a tax return on Form 990-T for this year?b 79 79 Was there a liquidation, dissolution, termination, or substantial contraction during the year? If “Yes,” attach a statement
Is the organization related (other than by association with a statewide or nationwide organization) through common membership, governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization?
80a
80a
and check whether it is exempt or nonexempt
b
81a81a Enter direct and indirect political expenditures. (See line 81 instructions.) 81bDid the organization file Form 1120-POL for this year?b Part VI Yes No
If “Yes,” enter the name of the organization /H17075
(C) Compensation
(if not paid,
enter -0-)
(D) Contributions to employee
benefit plans & deferred
compensation plans
/H17075
If “Yes,” attach a statement that includes the information described in the instructions.

OFFICERS, DIRECTORS,

TRUSTEES, AND

KEY EMPLOYEES

1/10/2017 2015­IRS990­N.png (1040×800)
http://www.circadiansleepdisorders.org/docs/tax/2015­IRS990­N.png 1/1

INCLUDED FOR

REFERENCE ONLY

INCLUDED FOR

REFERENCE ONLY

INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201

Date:

YOUR NONPROFIT, INC.

P. O. BOX 123
MISSION WAY, CA 95050

DEPARTMENT OF THE TREASURY

Employer Identification Number:
12-3456789
DLN:
123456789910
Accounting Period Ending:

December 31
Public Charity Status:
170(b)(1)(A)(vi)
Form 990 Required
Yes
Effective Date of Exemption
January 3, 2002
Contribution Deductibility:

Yes
Addendum Applies:

No

Dear Applicant:

We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code.

Contributions to you are deductible under section 170 of the code.

You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code.

Because of this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records.

Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter.

For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter “4221-PC” in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements.

Sincerely,

Ms. Mission

Director, Exempt Organization

Letter 111

This document is a sample for the sole purpose of displaying what an IRS determination letter looks like. This is not an actual determination letter. The use of this document is intended strictly for informational purposes and not any commercial purpose. This document is not for sale.

Exhibit (

INCLUDED FOR

REFERENCE ONLY

Rank Organization Project Title Project Description Requested Amount
Recommended
Amount
Average Score
(110 Total)
1 Tiny House in My Backyard (THIMBY) THIMBY Workforce
Development Scholarship
THIMBY aims to create a workforce development program that provides comprehensive green building training and experience to recent RichmondBUILD graduates through the construction of sustainable tiny houses. These homes will provide permanent affordable housing for currently unhoused individuals or small families in the backyards of single-family residences.
$ 23,500 $ 23,500 109.67 2 East Bay Pickleball Association (EBPA) Pickleball Building on the success of the inaugural year of organized pickleball play in Richmond, East Bay Pickleball Association (EBPA) wishes to expand pickleball playing opportunities to meet the burgeoning demand for additional play from our community.EBPA is requesting funds to resurface Booker T. Anderson tennis courts to reduce play hazard and install six permanent pickleball courts. These new pickleball courts will provide open play for the community as well as continue to be the home for free weekly instructional clinics, focused on outreach and instruction to Richmond residents, seniors, and youth. These will be the only dedicated courts in West Contra Costa County.
$ 39,265 $ 29,000 106.00 3 Motivated 2 Help Others Youth Development Program Motivated @ Help Others will provide mentoring, remedial tutoring, and physical fitness to a minimum of 40 underserved, high-risk youth ages 16-18, involved in the justice system and transitioning back into the community. We aim to enhance participants' self esteem and accountability and prepare them for a future of success and upward mobility.
$ 20,000 $ 20,000 105.67 4 West County Reads Classroom Library Project West County Reads will provide access to free books to West Contra Costa Unified School District teachers to build their classroom libraries in order to promote literacy for Richmond kids.
$ 38,194 $ - 99.67 5 Youth Finance Institute of America Money Talks Workshops YFIA's Money Talk Workshops educate youth about basic personal finance life skills.

Our curriculum offers an opportunity for youth to break the cycle of poor money management habits, Our workshops are administered by college students with engaging content and games.
$ 21,300 $ - 99.33 6 West Coast Chess Alliance / ed Fund Chess for Success Chess for Success project will provide one hour of chess insruction a week, for 32 weeks at 4 low performing WCCUSD elementary schools and Camp Achieve six-week summer program. Using chess as an academic enrichment tool to engage young minds to develop critical thinking and problem- solving skill set.
$ 24,997 $ - 95.33 7 Just Imagine KidZ Teach Kids Black History: A
Student and Professional
Development
Program
Educators will learn how to incorporate Black Educators will learn how to incorporate Black History into their curriculum all year using the provided resources and lessons plans. Students will learn about notable African Americans including inventors and scientists. The program includes robotic and science projects, podcasting and a reading and assessment program.
$ 50,000 $ - 94.00 8 Men & Women of Valor The Living Life Solution
Project
The program will consist of Exercise & Nutrition
class to promote Health and Wellness,also a Culanay education course The training courses used is an activity-based curriculums research proven and evidencence based results and realistic action plans to effectively employ and educate the particpants.
$ 25,500 $ - 92.00 FY 22-23 ECIA GRANT AWARD
OVERALL RANKINGS AND AWARD RECOMMENDATIONS - 990N ORGANIZATIONS (Annual organizational budgets $50,000 or less)
* Per requirements set forth in the FY 22-23 ECIA guidelines, a maximum of $100,000 in grant awards was available to organizations with annual budgets over $750,000 (per their last completed 990s or audited financials). Page 183 of 2511 Rank Organization Project Title Project Description Requested Amount
Recommended
Amount
Average Score
(110 Total)
FY 22-23 ECIA GRANT AWARD
OVERALL RANKINGS AND AWARD RECOMMENDATIONS - 990N ORGANIZATIONS (Annual organizational budgets $50,000 or less)
9 Oshiana Unique Thompkins Foundation Oshimode Entrepreneur Club The OUT foundation is creating an avenue for youth ages 12-21 (focus:

Richmond/North Richmond) to become future business leaders. We are providing a place for them to be creative outward thinkers, creating options for their future.

They will learn what it takes to become an entrepreneur and small business owner. $ 33,000 $ - 81.00 10 Social Progress Inc Fourth of July Parade and
Festival December Christmas
Lighening on the Isle on
Friday Jackson Way
Social Progress Inc. Executive Director, Eleanor Thompson, founder of the North Richmond Fourth of July Parade and Festival. SPI sponsoredour first Annual North Richmond Parade and Festival in North Richmond, on July Fourth 2009. We gave away over 300 back packs, food, barque, music, games and lots of fun for our children, youth and Community as a whole. The event is a day of safey and peace and enjoyment, all you can eat for free. We give away scholarships to high school students. This will be our 10th Annual July 4th.North Richmond Parade and Festival.

The theme this year will be Christmas in July. We will have toys to give to all the children in attendance. This year SPI, wanr to add the Christmas Tree Lightening on the Isle on Fred Jackson Way. This is a project I started working on before the Pandemic and we did not have the funding. SPI is also asking for funding to assist with the lightening for the North Richmond Community doing the Holiday month, which is December. SPI want to light up the center Isle located in the center of Fred Jackson Way. My idea is to have lights all up and down the Isle. One 6 foot tree on both ends of the Isle. We have some lights that the members of the community did in 2021 on Market Street and we just want to light up the main street as people drive through they can see the beautification of the community. To have more lightening in North Richmond will make a joyful sight for the children in the community.
$ 21,875 $ - 80.00 11 1Hundred Years Enterprise Foundation 1Hundred Years Enterprise Foundation
1Hundred Years is deeply rooted in the Richmond community. We work to reduce recidivism among youth and help steer them away from early death decisions. Our offerings include: Youth Mentorship, Family group sessions, Partnerships with community organizations, community support groups workshops, and speaking engagements. Mentoring Program - 10 Weeks (x2) ; Financial Literacy Program -10 Weeks (x2)
$ 32,200 $ - 51.00 12 2 Deep Program 2Deep Project The 2Deep project provides a Youth Development based program designed for middle school children. The program allows the students the opportunity to develop enthusiasm for enrichment and recreation through participation in a variety of exciting, challenging, activities such as academic enrichment, sports, visual and performing arts, science and technology, service learning, cooking, multi-cultural activities, life skills education, special events and trips. $ 40,000 $ - 28.33 13 North & Greater Richmond Blues Foundation Richmond Music Legends RML offers recognition awards for Richmond musicians and artists for their music legacy of contributions to the Blues, R&B, Jazz and Gospel genres. Awardee’s are honored at the annual RML festival held in Richmond.
$ 15,000 $ - 18.33 Total Requested/ Awarded $384,831 $72,500

Rank Organization Project Title Project Description
Requested
Amount
Recommended
Amount
Average Score
(110 Total)
1 East Bay Center for the Performing Arts* In-School Music Program in West Contra Costa Unified School District (WCCUSD) Schools
East Bay Center will partner with 5 Title 1 elementary schools to deliver a year-long arts (music/dance program for 2,000 WCCUSD stidents offerning a unique apporach to teaching fundamental music skills rich in global traditions while increasing equitable access to arts education and positively impacting school culture and climate. 50,000.00$ 20,000.00$ 108.67 2 RotaCare Bay Area* Richmond RotaCare Free Clinic Richmond RotaCare Free Clinic is Richmond’s only free medical clinic. The Clinic responds to the health needs of the community through the mobilization of a highly skilled corps of 70 active medical and support volunteers who are committed to serving those with the greatest need and least access to care. 50,000.00$ 35,000.00$ 108.67 3 Things That Creep Neighborhood Reptiles and Amphibians “Neighborhood Reptiles and Amphibians” program for 4th-5th grade will focus on Bay Area reptiles, amphibians and their ecosystems. Curriculum will meet national and state science standards. 250 Richmond students will receive the multimedia curriculum and participate in one hands-on presentation with bilingual educators and safe-to-hold snakes and frogs 10,000.00$ 10,000.00$ 107.67 4 Groundwork Richmond Growing a Green Team GWR’s Green Team, composed of Richmond youth ages 15-21, will expand its current programming with a focus on long term project based learning and developing virtual outreach and information sharing initiatives, and connecting Richmond youth to nature. This will provide 40 Green Team members with hands-on experience in STEAM and civic engagement. 40,000.00$ 30,000.00$ 106.33 5 Renaissance Entrepreneurship Center*Supporting Lower-Income City of Richmond Residents to Rebuild, Recover, and Grow their Livelihoods
through Entrepreneurship
With the support of ECIA, Renaissance will deliver small business training, individual consulting and access to capital services to assist 100 lower-income City of Richmond aspiring and existing resident entrepreneurs to rebuild and recover their livelihoods to survive the pandemic and thrive in the post-COVID economy. 35,000.00$ 15,000.00$ 105.00 6 The Watershed Project Richmond Watershed Connections In 2022-2023, The Watershed Project will partner with teachers in West Contra Costa Unified School District to deliver quality educational programs to 500 K-12 Richmond students. We’ll introduce them to fun outdoor learning experiences (COVID-19 guidelines allowing), with field trips to local parks that involve physical activity and service learning. 50,000.00$ 27,500.00$ 104.67 7 West County DIGS Bring It Back! Mira Vista School Garden Education Program
After over two years of pandemic challenges and lost connections, WC DIGS requests funds to restore the exemplary Mira Vista School Garden Day Program as an education and community resilience center to build health and wellness and eco- literacy for students, families, teachers and community in Richmond. 25,000.00$ 15,000.00$ 104.67 8 Contra Costa Family Justice Alliance, DBA
Family Justice Center*
Woman Inspired to Grow and Succeed (WINGS) West Contra Costa Family Justice Center's WINGS program will offer economic programming for survivors of domestic violence and interpersonal violence to assist them with their educational and financial goals. 25,000.00$ - $ 102.67 9 Rosie the Riveter Trust Rosies Service Coordinator Rosies Service Corps, has been expanded to reach through free year-round afterschoolclasses and two summercamps for youth, 12-18. Managing growth requires a new Program Coordinator position to expand partners, schedule all activities, and free up the Executive Director to raise funds.
50,000.00$ - $ 102.67 10 Collaborising Sunset Rydin Road This program will prepare the encampment at Rydin Road to sunset by 9/30/22; and will encourage residents to begin the process of sorting (purging) their belongings in preparation for shelter at a new location.
50,000.00$ - $ 102.00 11 Richmond Art Center* Figure 'n Color Workshop Series In collaboration with Figure 'n Color, RAC will hold six figure drawing and painting workshops every other month for a year, free to BIPOC-identified communities in Richmond. Workshops facilitated by BIPOC artists are immersive cultural learning experiences that intentionally highlight diverse Black models and identities. 50,000.00$ - $ 100.00 12 Richmond Youth Academy Richmond Youth Academy This youth development, mentoring, and career exploration program is designed for Richmond middle/ high school-aged youth at risk of academic, social and/or economic challenges. The goal is to provide life guidance, career exploration, and a viable public safety career pathway for youth participants through academic achievement, community service, and self- discipline.
47,500.00$ - $ 100.00 13 Richmond Friends of Recreation Instructional Pickleball Program The Instructional Pickleball Program will renovate Lucas Park to create a flexible tennis and pickleball court and provide an instructional afterschool program for local Richmond youth. 27,000.00$ - $ 99.67 14 Fresh Approach* Access to nutritionally-dense food in Richmond Fresh Approach’s project will serve low-income and low-access residents of Richmond, with the goals to alleviate food insecurity by providing easy access to healthy, affordable produce via a Mobile Farmers’ Market and addressing barriers to participation in government food benefits
8,500.00$ - $ 98.33 15 Scientific Adventures for Girls Scientific Adventures for Girls (SAfG) Richmond After- school STEM Program for Girls in K-6th grades: 2022-
2023
SAfG combats the shortage of women of color in STEM* by offering free, quality STEM education in yearound after-school, hands-on programs that engage the whole child. Since 2020, Richmond girls have explored STEM topics, developed STEM & 21st century skills and were inspired to believe STEM is for them. 40,000.00$ - $ 98.00 FY 22-23 ECIA GRANT AWARD
OVERALL RANKINGS AND AWARD RECOMMENDATIONS - 990 ORGANIZATIONS (Annual organizational budgets more than $50,000)
* Per requirements set forth in the FY 21-22 ECIA guidelines, a maximum of $100,000 in grant awards was available to organizations with annual budgets over $750,000 (per their last completed 990s or audited financials). Page 185 of 2511 Rank Organization Project Title Project Description
Requested
Amount
Recommended
Amount
Average Score
(110 Total)
FY 22-23 ECIA GRANT AWARD
OVERALL RANKINGS AND AWARD RECOMMENDATIONS - 990 ORGANIZATIONS (Annual organizational budgets more than $50,000)
16 The Practice Space Habla Con Richmond:Coaching Brave Speaking in Spanish
We support Spanish speakers in Richmond through commnuity-focused public speaking programs with established Richmond partners to help them navigate educational, health, and workplace settings when English is not their first language. This worl results in a "Guide to Brave Speaking" resource guide to support Spanish-speaking families, youth, and Richnmond residents.
50,000.00$ - $ 98.00 17 SparkPoint Contra Costa* Financial Wellness for Families SparkPoint Contra Costa (SPCC) will engage participants in their financial journey and lessen the financial burden of families with school age children. Our goal is to strengthen financial wellness within families. The project will hold three specific events with giveaways, two financial workshops and 1-1 coaching services for 50 adults. 10,000.00$ - $ 96.33 18 Building Blocks for Kids (BBK)* BBK’s Health & Well Program BBK supports Richmond parents/caregivers and families with multi-generational wellness to increase healthy habits, mindsets, and a nurturing environment to support long-term success and well-being. Our healing-centered care approach concurrently engages parents with recognizing the systemic and environmental causes of personal and community trauma to spur self-empowerment and action.
50,000.00$ - $ 94.67 19 Inspiring Communities Inspiring Communities III Inspiring Communities aims to promote healthy lifestyle chnages for participants. Evidence shows increasing physical activity and improving an individual's ability to make proper day to day decisions support a healthy lifestyle can drastically improve morbidity and mortality rates for those with chronic disease like hypertension, diabetes, and heart disease. 38,967.00$ - $ 93.00 20 Conscious Kitchen (a Project of Turning
Green)*
Conscious Kitchen Ambassadors for Healthy Eating Increasing the uptake of the universally free, healthy WCCUSD meals can provide enormous benefits to Richmond students. Our program will educate and engage student ambassadors to gain valuable experience and insights into a healthy food system while building long term advocacy, nutrition, and food service skills.
49,557.50$ - $ 92.33 21 18 Reasons* Nourishing Pregnancy Nourishing Pregnancy is a new program (launched in 2021) that increases food security, cooking confidence, and community support in order to increase health and well-being among Black and Latinx birthing parents and their children. 20,000.00$ - $ 92.00 22 Greater Richmond Interfaith Program* Soup Kitchen We provide roughly 20,000 warm healthy lunches a year including direct outreach to Richmond homeless encampments. 50,000.00$ - $ 91.33 23 DREAM Financial Academy D.R.E.A.M.Financial Literacy Workshops Statistics show a wealth gap between White and African Americans. DFA’s objective is to educate underserved youth in Richmond to become financially literate to close this gap. We will conduct workshops on financial literacy. Stipends will be provided upon completion of the series. We will serve 120 youth in 2022-23. 30,000.00$ - $ 89.33 24 Aspire Education Community Reading Buddies  Community Reading Buddies is an innovaƟve double impact program developed by Aspire EducaƟon.

1. We train middle and high school students in leadership & communication skills. 2. We then pair them with young students behind in literacy. Thanks to this system we're able to more than double our young readers' literacy progress over eight weeks.
25,000.00$ - $ 87.00 25 Richmond Police Activities League* RPAL Music Program and Summer Concert Series RPAL. music program offers al-risk, youth ages 8- 16 years old, a diverse, comprehensive music education program that merges the art of music, technology, life skills and entrepreneurship training, and education. The program activities and tools motivate and promote sustainable lifestyles as they matriculate from adolescence to adulthood. 50,000.00$ - $ 86.00 26 Contra Costa Youth Service Bureau* Thrive! 4Kids Mentoring Groups Contra Costa Youth Service Bureau Kinship Support Services Program proposes to provide primary prevention and intervention to an additional 100 non-Medical foster youth living in marginalized commmunites with extended families that have been displaced from natural parents to include culturally specific mentoring to youth to promote self-suffiency and independence.
50,000.00$ - $ 85.33 27 Peacemakers, inc.

Pheonix
Peacemakers, Inc. will use its expertise, experience, and history of providing school based, supplemental services woven into the core instructional program of Title One Schools to educate students and their families concerning healthy lifestyle and choices that support literacy and educational development. 50,000.00$ - $ 84.67 28 Bright Futures Growth and Development
Center
Bright Futures Growth and Development Center Early
Childhood Education (ECE)
Bright Futures Early Childhood Education program is designed to inspire and excel children ages 2-5 years of age. We provide a safe and nurturing environment with curriculum based upon California Common Core State Requirement as well as the Early Childhood Environment Rating Scale. We also provide education to identified special-neeed students. 50,000.00$ - $ 84.00 29 House of Loving Hands Life Restoration And Beyond To provide Domestic Violence victims that live in the Richmond, CA and Contra Costa County Area a safe harbor that offers family support services, as well as advocacy, education, leadership and development components, andreferral services to assist with a healthy transition back to independence.
50,000.00$ - $ 76.67 * Per requirements set forth in the FY 21-22 ECIA guidelines, a maximum of $100,000 in grant awards was available to organizations with annual budgets over $750,000 (per their last completed 990s or audited financials). Page 186 of 2511 Rank Organization Project Title Project Description
Requested
Amount
Recommended
Amount
Average Score
(110 Total)
FY 22-23 ECIA GRANT AWARD
OVERALL RANKINGS AND AWARD RECOMMENDATIONS - 990 ORGANIZATIONS (Annual organizational budgets more than $50,000)
30 Rebuilding Together East Bay-North Richmond Mentorship Computer Center : Rebuilding Together East Bay-North, partnering with Ephesians Community Development Center, will create a workforce development, peer to peer based mentorship program for Richmond residents. Our priorities are to make available technology literacy and resources to historically marginalized populations; specifically, housed and un-housed at-risk youth, low-income seniors and families, veterans and disabled residents 47,630.00$ - $ 74.00 31 International Association of Firefighters
Local 188
Richmond Project Pink Wheels Project Pink Wheel is a program providing transportation and education to the residents of Richmond and North Richmond to their cancer treatment in a pink fire engine with two Richmond firefighters. Then goal of the program is to show solidarity and support to all cancer warriors and celebrate their fight. 50,000.00$ - $ 70.00 32 Elle Reve Non Profit Adventure to Kemet The world has benefited from the African civilization of Kemet. Yet, Black people are often negatively displayed and excluded throughout eurocentric accounts of history. An educational tour to learn about Black excellence will broaden the mind of scholars, as well as encourage a positive outlook towards Blackness and Black people. 50,000.00$ - $ 36.67 1,131,524.50$ 152,500.00$ Total Requested/Awarded * Per requirements set forth in the FY 21-22 ECIA guidelines, a maximum of $100,000 in grant awards was available to organizations with annual budgets over $750,000 (per their last completed 990s or audited financials). Page 187 of 2511 1 RESOLUTION NO._________________

RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA AUTHORIZING

THE CITY MANAGER TO NEGOTIATE AND EXECUTE GRANT SERVICE AGREEMENT S

WITH NONPROFIT ORGANIZATIONS THAT RECEIVED GRANT AWARDS FROM THE FY 2022-2023 ENVIRONMENTAL AND COMMUNITY INVESTMENT AGREEMENT (ECIA) FOR AN AMOUNT NOT TO EXCEED TWO-HUNDRED FIFTY THOUSAND DOLLARS ($225,000)

WHEREAS, on July 29, 2014, the City of Richmond and Chevron Products Company entered into the initial Chevron Modernization Project Environmental and Community Investment Agreement (ECIA); and

WHEREAS, the ECIA was amended in August 2015 and December 2015; and

WHEREAS, the ECIA provides $90 million to Richmond over a 10-year period ($80 million in revenue to the City and $10 mill ion for a photovoltaic solar farm) and includes investments in community-based greenhouse gas reduction programs and various community programs, including but not limited to a competitive grant program; and

WHEREAS, $6 million is allocated to fund the competitive grant program which was established to fund community programs and non-profits focused on community, youth, and youth sports; and

WHEREAS, $375,000 is allocated for FY 202 2-2023 for grant awards within four (4) grant categories; and

WHEREAS, in FY 2 022-2023 there is a total of $225 ,000 available to award in category 1 [organizations reporting gross receipts of equal to or less than $50,000 annually (990N)] and category 2 [organizations reporting gross receipts of more than $50,000 annually (990)], with a minimum grant award of $5,0 00 and maximum grant award of $50,000 , with a maximum of $100,000 earmarked for organizations with annual budgets at or exceeding $750,000; and

WHEREAS, on December 21, 2021, the City Council authorized the release of the “Fiscal Year 2022-2023 Richmond - ECIA Community Grant Program Guidelines and Application”; and

WHEREAS, eligible organizations were required to have 501(c)(3) tax status and provide services to Richmond and/or North Richmond residents; and

WHEREAS, the application was released on December 27, 2021; and

WHEREAS, applications were due on February 13, 2022, and forty-six (46) organizations submitted applications totaling more than $1.6 million in funding requests; and

WHEREAS, after review by City staff for completeness, forty-five (45) applications were forwarded for review and scoring by the Council-appointed ECIA Grant Review Committee; and

WHEREAS, the ECIA Grant Review Committee recommended to City Council that grants be